Agenda packet — Roseville City Council, November 19, 2025 (part 4 of 5)

Dominick Casey, City Clerk Department Approved - 11/10/2025 Katrina Six, City Clerk Department Final Approval - 11/10/2025

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RESOLUTION NO. 25-355

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE DECLARING PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 54221 AND ROSEVILLE MUNICIPAL CODE SECTION 4.12.110 THAT REAL PROPERTY OWNED BY THE CITY OF ROSEVILLE AND LOCATED AT 251 SUNRISE BOULEVARD IS EXEMPT SURPLUS LAND

FOR PURPOSES STATED HEREIN, AND FINDING THAT SUCH DECLARATION IS

EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT

WHEREAS, the City of Roseville (the “City”) is the owner in fee simple of certain real property located at 251 Sunrise Boulevard and identified by Assessor’s Parcel No. 014-440-090-000 within the City of Roseville (“Property”); and

WHEREAS, the size of the Property is 16,728 square feet or 0.38 acres and is not contiguous to land owned by a state or local agency that is used for open-space or low- and moderate-income housing purposes; and

WHEREAS, the Property does not meet any of the characteristics or qualifying conditions set forth in Government Code Section 54221(f), including but not limited to: it is not located within a coastal zone, not adjacent to a historical unit of the State Parks System, not listed on or eligible for the National Register of Historic Places, not within the Lake Tahoe region, not for transfer to another public agency for its use, not for dedication for a specific governmental purpose, and not reserved for an exempt public use; and

WHEREAS, the Property is underutilized, there are no current identified future needs for the Property, and the Property is not necessary for the City’s use; and

WHEREAS, designation of 251 Sunrise Avenue as exempt will allow a streamlined disposition process and position the property for potential private investment. Its location within the Douglas-Sunrise Corridor Specific Plan area supports the City’s broader goal of revitalizing the commercial corridors by enabling redevelopment opportunities, including flexible commercial uses and multifamily housing, which enhance long-term economic vitality; and

WHEREAS, the Surplus Land Act, California Government Code sections 54220 et seq. (as amended, the “Act”), applies when a local agency disposes of “surplus land,” as that term is defined in Government Code section 54221; and

WHEREAS, the Property is “surplus land” under the Act because it is land owned in fee simple by the City for which the City Council will take formal action (in the form of adoption of this Resolution) in a regular public meeting declaring that the land is surplus and is not necessary for the City’s use; and

WHEREAS, under the Act, the Property may be declared “exempt surplus land” if it is less than one-half (0.50) acre in area and it is not contiguous to state or local agency property used for open-space or low- or moderate-income housing (Government Code section 54221(f)(1)(B)); and

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WHEREAS, pursuant to Roseville Municipal Code §4.12.110, the City may dispose of real property found to be surplus to the needs of the City by formal Resolution of the City Council if such disposition is in the City’s best interest; and

WHEREAS, staff recommends City Council find and declare the Property at 251 Sunrise Boulevard as exempt surplus land.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville as follows:

SECTION 1. The above recitals are true and correct and are a substantive part of this Resolution.

SECTION 2. The City Council hereby finds and declares that (i) the Property at 251 Sunrise Boulevard is no longer necessary for the City’s use, (ii) the Property is smaller than one-half (0.50) acre in area because it is 16,728 square feet or 0.38 acres, (iii) the Property is not contiguous to land owned by a state or local agency that is used for open-space or low and moderate income housing purposes and (iv) disposition is in the City’s best interest

SECTION 3. The City Council therefore declares that the Property is “exempt surplus land” pursuant to section 54221(f)(1)(B) of the California Government Code and that disposition of the Property is in the City’s best interest pursuant to Roseville Municipal Code §4.12.110.

SECTION 4. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”).

City staff has determined that the designation of this property as exempt surplus does not have the potential for creating a significant effect on the environment and is therefore exempt from further review under CEQA pursuant to State CEQA Guidelines Section 15060(c)(3), because it is not a project as defined by the CEQA Guidelines, Section 15378. Adoption of this Resolution does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. This Resolution does not constitute a binding commitment to any particular use of the Property. If and when any of the Property is sold to a purchaser and that purchaser proposes a use for the Property that requires a discretionary permit and CEQA review, that future use and project will be analyzed at the appropriate time in accordance with CEQA.

PASSED AND ADOPTED by the City Council of the City of Roseville this ___ day of ______________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

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______________________________
MAYOR
ATTEST:

________________________
City Clerk

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NC
*Primary Zoning
CC
BP
*Primary Landuse
Infill
*Primary Planning Area
*The Zoning and Land Use designations provided in this property report are limited to the primary designations associated with this parcel, and are not necessarily the only applicable designations for this property. Please refer to the map display or an official Zoning and/or Land Use map to determine any subordinate designation applicable to this parcel. Visit http://www.roseville.ca.us/zonlu11
for detailed landuse and zoning code
information.
*Primary Parcel Number
191
238
Situs Address
Owner Address
Location
Characteristics

SIERRA GARDENS
Neighborhood Association:

Elementary School District:

High School District:

ROSEVILLE ELEMENTARY SCHOOL DISTRICT

ROSEVILLE JOINT UNION HIGH SCHOOL DISTRICT
259 SUNRISE AV
261 SUNRISE AV
Secondary Addresses
General Planning

ROSEVILLE, CA
251 SUNRISE AV
95661

ROSEVILLE CITY OF
311 VERNON ST
ROSEVILLE CA 95678
Lot Area (Sq Ft):

Lot Area (Acres):

Lot Perimeter (Ft):

Developed Bldg (Sq Ft):

Undeveloped Bldg (Sq Ft):

Potential Bldg (Sq Ft):

Developed Buildings:

Developed Units:

Undeveloped Units:

Potential Units:
16,728

0.38 671
Existing Use:

Existing Use Class:

EASEMENT OR RIGHT OF WAY
OTHER
Project Stage:

Subdivision:

Subdivision Code:
302 Number:

Lot Number:

Redevelopment Area:

Redevelopment Dist:

Disclaimer: This document was prepared for general inquiries only. The City of Roseville gains access from multi-jurisdictional databases and is not liable for errors or omissions that might occur. Official information concerning specific parcels should be obtained from recorded or adopted City documents.

Property Report
09/16/2019
Asessor's Parcel Number: 014-440-090-000

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Preliminary Report Top Sheet
♦ HELP US STAY ON TOP OF YOUR TRANSACTION ♦
IF ANY OF THESE QUESTIONS ARE ANSWERED “YES”, OR IF YOU HAVE QUESTIONS

ABOUT THE BELOW, PLEASE CONTACT YOUR ESCROW OFFICER IMMEDIATELY  Have any of the principals recently filed bankruptcy?  Do any of the principals plan to use a power of attorney?  Are any of the principals going through a divorce? (if so, is there an attorney involved?)  Is anyone currently vested in title deceased? Has a new Tax I.D. Number been established?
 Do any of the principals NOT have a valid photo identification?  Is there construction work in progress or incomplete construction? o Any construction completed in the last year?
o Any construction completed in the last 4 months?
 Is there a mobile or manufactured home on the property?  Are the sellers a non-resident alien or a foreign out of country seller?  Is the property an investment property or not considered seller’s principal residence?  Will a new entity be formed? (i.e. Partnership, LLC, Corporation)  If your principals are currently vested or are taking title in their trust, have bank accounts been established in the name of the Trust?
 Will any of the principals be participating in a 1031 Exchange?  Are any of the principals not able to sign with a Placer Title Company? If so, an approved notary will be required.

THANK YOU FOR CHOOSING
Placer Title Company

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CLTA Preliminary Report

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Order No.: P-344859
Reference: Follow
Escrow Officer: Tracy Murphy
Email: [email protected]
Email Loan Docs To: [email protected]
Proposed Insured:

Proposed Loan Amount:

Proposed Underwriter: Westcor Land Title Insurance Company Property Address: 251 Sunrise Avenue, Roseville, CA 95661

PRELIMINARY REPORT
In response to the above referenced application for a policy of title insurance, Placer Title Company hereby reports that it is prepared to issue, or cause to be issued, as of the date hereof, a Policy or Policies of Title Insurance describing the land and the estate or interest therein hereinafter set forth, insuring against loss which may be sustained by reason of any defect, lien or encumbrance not shown or referred to as an Exception below or not excluded from coverage pursuant to the printed Schedules, Conditions and Stipulations of said Policy forms.

The printed Exceptions and Exclusions from the coverage and Limitations on Covered Risks of said Policy or Policies are set forth in Attachment One. The policy to be issued may contain an arbitration clause. When the Amount of Insurance is less than that set forth in the arbitration clause, all arbitrable matters shall be arbitrated at the option of either the Company or the Insured as the exclusive remedy of the parties. Limitations on Covered Risks applicable to the CLTA and ALTA Homeowner's Policies of Title Insurance which establish a Deductible Amount and a Maximum Dollar Limit of Liability for certain coverages are also set forth in Attachment One. Copies of the policy forms should be read. They are available from the office which issued this report.

Please read the exceptions shown or referred to below and the exceptions and exclusions set forth in Attachment One of this report carefully. The exceptions and exclusions are meant to provide you with notice of matters which are not covered under the terms of the title insurance policy and should be carefully considered.

It is important to note that this preliminary report is not a written representation as to the condition of title and may not list all liens, defects, and encumbrances affecting title to the land.

This report (and any supplements or amendments hereto) is issued solely for the purpose of facilitating the issuance of a policy of title insurance and no liability is assumed hereby. If it is desired that liability be assumed prior to the issuance of a policy of title insurance, a Binder or Commitment should be requested.

Dated: July 12, 2019 at 7:30AM
Title Officer: Scott Lumry
Placer Title Company
1508 Eureka Road, Suite 150
Roseville, CA 95661
Phone: (916)782-3711
Fax: (800) 521-1393

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CLTA Preliminary Report

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Order Number: P-344859
The form of policy of title insurance contemplated by this report is:
2006 ALTA Standard Owners Policy
2006 ALTA Extended Loan Policy
The estate or interest in the land hereinafter described or referred to covered by this report is:

Fee Simple
Title to said estate or interest at the date hereof is vested in:

The City of Roseville, a municipal corporation
The land referred to in this report is described as follows:

See Exhibit “A” Attached for Legal Description

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CLTA Preliminary Report

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Order Number: P-344859
Exhibit “A”
Legal Description
All that certain real property situate in the City of Roseville, State of California, described as follows:

Commencing at a point in the Southeasterly right of way line of the California State Highway as existent in 1956 prior to October 23, designated as "111 Pla, 17-A" and marked on a Concrete monument identified as engineer's station "S" 105+30.63 E.C. « "T" 16+68.28 P.CT.T. and proceeding thence South 14" 32' East, 8 feet, more or less, to the True Point of Beginning on the right of way line of California State Highway as recorded by Deed October 23, 1956, in Volume 716 at Page 574 of Placer County Records, and proceeding thence South 14° 32' East, 142 feet, more or less, to a point bearing South 14° 32' East and 150.00 feet distant from the point of commencement; thence South 59° 41’ West, 115.89 feet; thence North 46° 06' West 121 ½ feet, more or less, to said right of way line recorded October 23, 1956 in Book 716 of Official Records, at Page 574; thence Northeasterly along said right of way line recorded October 23, 1956 and having a curve to the right with a radius of 450 feet for a distance of 190 feet, more or less, to the True Point of Beginning.

Excepting therefrom all that portion conveyed to the State of California by Deed recorded December 4, 1964, in Book 1044 of Official Records at Page 106.

APN: 014-440-090-000

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CLTA Preliminary Report

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Order Number: P-344859

EXCEPTIONS
At the date hereof, exceptions to coverage in addition to the printed Exceptions and Exclusions in said policy form would be as follows:

1. Taxes, special and general, assessment districts and service areas for the fiscal year 2019-2020, a lien, not yet due or payable.

2. County Taxes for the fiscal years 2018-2019- Property not assessed.

3. The lien of supplemental taxes, if any, assessed pursuant to the provisions of Chapter 3.5, (commencing with Section 75) of the Revenue and Taxation Code, of the State of California.

4. Rights of the public and of the city and county of Placer, as to that portion of the herein described property lying within any public street road or highway.

5. An easement over said land for electric power line and sanitary sewer line and incidental purposes as granted to the City of Roseville, in deed recorded November 17, 1977, (book) 724 (page) 398, Official Records.

Affects: Reference is hereby made to said document for full particulars.

No representation is made as to the current ownership of said easement.

Note: Any portion of said easement lying within the boundaries of the land described above has since merged out by common ownership of said easements and fee ownership of said land.

Document Link

6. Existing easements for pipelines and other utilities that may lie within said land from previous conveyances now merged out by ownership of the City of Roseville. In the event of sale of said land, such easements will have to be recreated of record.

7. Any encroachment, encumbrance, violation, variation or adverse circumstance affecting title that would be disclosed by an accurate and complete survey of the Land.

8. Rights of tenants in possession, including any unrecorded leases and/or subleases affecting the herein described property.

9. A Resolution authorizing the herein contemplated transaction must be provided to Title Departrment for review and approval prior to close of escrow.
************************* SPECIAL INFORMATION ************************* *** CHAIN OF TITLE REPORT:

According to the public records, no deeds conveying the property described in this report have been recorded within a period of 2 years prior to the date of this report, except as shown herein: NONE

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*** LENDER'S SUPPLEMENTAL ADDRESS REPORT:

The above numbered report is hereby modified and/or supplemented to reflect the following additional items relating to the issuance of an American Land Title Association Loan Form Policy:

Placer Title Company states that the herein described property is Commercial/Other and that the property address is:
251 Sunrise Avenue, Roseville, CA 95661
***NOTICE REGARDING MAPS
Any maps provided herewith are for reference only. The property and/or easements shown are but approximations, and no assurances are given as to accuracy, reliability, dimensions or acreage. This will not limit the coverage provided by a CLTA 116, 116.1 or 116.03 endorsement if issued to the policy. *** NOTICE REGARDING FUNDS DEPOSITED IN ESCROW:

IMPORTANT NOTICE- ACCEPTABLE TYPE OF FUNDS
Please be advised that in accordance with the provisions of the California Insurance Code, Section 12413.1, any funds deposited for the closing must be deposited into the escrow depository and cleared prior to disbursement. Funds deposited by wire transfer may be disbursed upon receipt. Funds deposit via cashier’s checks drawn on a California based bank may be disbursed the next business day. If funds are deposited with the Company by other methods, recording and/or disbursement may be delayed.

IMPORTANT NOTE: PLEASE BE ADVISED THAT ESCROW HOLDER DOES NOT ACCEPT CASH, MONEY ORDERS, ACH TRANSFERS, OR FOREIGN CHECKS.

PLEASE CONTACT ESCROW REGARDING QUESTIONS ON TYPE OF FUNDS REQUIRED IN ORDER TO FACILITATE THE PROMPT CLOSING OF THIS TRANSACTION.

NOTE: If you intend to remit multiple cashier's checks to close your escrow (which may or may not include gift funds or third party funds) IRS cash reporting under IRS Code 8300 may be required. For this reason, you may wish to consider wiring funds in lieu of remitting cashier's checks.

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*** DISCLOSURE OF DISCOUNTS ***
You may be entitled to a discount on your title premiums and/or escrow fees if you meet any of the following conditions:

1. You are an employee of the title insurer or Placer Title Company and the property is your primary residence; or

2. The transaction is a loan, the purpose of which is to rebuild the improvements on the property as a result of a governmentally declared disaster; or

3. The property is being purchased or encumbered by a religious, charitable or nonprofit organization for its use within the normal activities for which such entity was intended.

Please advise the company if you believe any of the above discounts apply. *** LENDER'S NOTE ***
In accordance with Executive Order 13224, and the USA Patriot Act, PLACER TITLE COMPANY compares the names of parties to the proposed transaction to the Specially Designated Nationals and Blocked Persons (SDN List) maintained by the United States Office of Foreign Asset Control.
*** BUYER'S NOTE ***
If an ALTA Residential Owner's Policy is requested and if the property described herein is determined to be eligible for this policy, the following Exceptions From Coverage will appear in the policy:

1. Taxes or assessments which are not shown as liens by the public records or by the records of any taxing authority.

2. (a) Water rights, claims or title to water; (b) reservations or exceptions in patents or in Acts authorizing the issuance thereof; (c) unpatented mining claims; whether or not the matters exception under (a), (b) or (c) are shown by the public records.

3. Any rights, interest or claims of parties in possession of the land which are not shown by the public records.

4. Any easements or liens not shown by the public records. This exception does not limit the lien coverage in Item 8 of the Covered Title Risks.

5. Any facts about the land which a correct survey would disclose and which are not shown by the public records. This exception does not limit the forced removal coverage in Item 12 of the Covered Title Risks.

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CLTA PRELIMINARY REPORT FORM
Attachment One (Rev 06-05-14)
CALIFORNIA LAND TITLE ASSOCIATION STANDARD COVERAGE POLICY - 1990

EXCLUSIONS FROM COVERAGE
The following matters are expressly excluded from the coverage of this policy and the Company will not pay loss or damage, costs, attorneys' fees or expenses which arise by reason of:

1. (a) Any law, ordinance or governmental regulation (including but not limited to building or zoning laws, ordinances, or regulations) restricting, regulating, prohibiting or relating (i) the occupancy, use, or enjoyment of the land; (ii) the character, dimensions or location of any improvement now or hereafter erected on the land; (iii) a separation in ownership or a change in the dimensions or area of the land or any parcel of which the land is or was a part; or (iv) environmental protection, or the effect of any violation of these laws, ordinances or governmental regulations, except to the extent that a notice of the enforcement thereof or a notice of a defect, lien, or encumbrance resulting from a violation or alleged violation affecting the land has been recorded in the public records at Date of Policy.
(b) Any governmental police power not excluded by (a) above, except to the extent that a notice of the exercise thereof or notice of a defect, lien or encumbrance resulting from a violation or alleged violation affecting the land has been recorded in the public records at Date of Policy.

2. Rights of eminent domain unless notice of the exercise thereof has been recorded in the public records at Date of Policy, but not excluding from coverage any taking which has occurred prior to Date of Policy which would be binding on the rights of a purchaser for value without knowledge.

3. Defects, liens, encumbrances, adverse claims or other matters:
(a) whether or not recorded in the public records at Date of Policy, but created, suffered, assumed or agreed to by the insured claimant;
(b) not known to the Company, not recorded in the public records at Date of Policy, but known to the insured claimant and not disclosed in writing to the Company by the insured claimant prior to the date the insured claimant became an insured under this policy;
(c) resulting in no loss or damage to the insured claimant; (d) attaching or created subsequent to Date of Policy; or (e) resulting in loss or damage which would not have been sustained if the insured claimant had paid value for the insured mortgage or for the estate or interest insured by this policy.

4. Unenforceability of the lien of the insured mortgage because of the inability or failure of the insured at Date of Policy, or the inability or failure of any subsequent owner of the indebtedness, to comply with the applicable doing business laws of the state in which the land is situated.

5. Invalidity or unenforceability of the lien of the insured mortgage, or claim thereof, which arises out of the transaction evidenced by the insured mortgage and is based upon usury or any consumer credit protection or truth in lending law.

6. Any claim, which arises out of the transaction vesting in the insured the estate of interest insured by this policy or the transaction creating the interest of the insured lender, by reason of the operation of federal bankruptcy, state insolvency or similar creditors' rights laws.

EXCEPTIONS FROM COVERAGE - SCHEDULE B, PART I
This policy does not insure against loss or damage (and the Company will not pay costs, attorneys' fees or expenses) which arise by reason of:

1. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the public records.

Proceedings by a public agency which may result in taxes or assessments, or notices of such proceedings, whether or not shown by the records of such agency or by the public records.

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EXCEPTIONS FROM COVERAGE - SCHEDULE B, PART I (continued)

2. Any facts, rights, interests, or claims which are not shown by the public records but which could be ascertained by an inspection of the land or which may be asserted by persons in possession thereof.

3. Easements, liens or encumbrances, or claims thereof, not shown by the public records.

4. Discrepancies, conflicts in boundary lines, shortage in area, encroachments, or any other facts which a correct survey would disclose, and which are not shown by the public records.

5. (a) Unpatented mining claims; (b) reservations or exceptions in patents or in Acts authorizing the issuance thereof; (c) water rights, claims or title to water, whether or not the matters excepted under (a), (b) or (c) are shown by the public records.

6. Any lien or right to a lien for services, labor or material not shown by the public records.

CLTA/ALTA HOMEOWNER'S POLICY OF TITLE INSURANCE (12-02-13)

EXCLUSIONS
In addition to the Exceptions in Schedule B, You are not insured against loss, costs, attorneys' fees, and expenses resulting from:

1. Governmental police power, and the existence or violation of those portions of any law or government regulation concerning: a) building; b) zoning; c) land use; d) improvements on the Land; e) land division; and f) environmental protection. This Exclusion does not limit the coverage described in Covered Risk 8.a., 14, 15, 16, 18, 19, 20, 23 or 27.

2. The failure of Your existing structures, or any part of them, to be constructed in accordance with applicable building codes. This Exclusion does not limit the coverage described in Covered Risk 14 or 15.

3. The right to take the Land by condemning it. This Exclusion does not limit the coverage described in Covered Risk

17. 4. Risks: a) that are created, allowed, or agreed to by You, whether or not they are recorded in the Public Records; b) that are Known to You at the Policy Date, but not to Us, unless they are recorded in the Public Records at the Policy Date; c) that result in no loss to You; or d) that first occur after the Policy Date - this does not limit the coverage described in Covered Risk 7, 8.e., 25, 26, 27 or 28.

5. Failure to pay value for Your Title.

6. Lack of a right: a) to any land outside the area specifically described and referred to in paragraph 3 of Schedule A; and b) in streets, alleys, or waterways that touch the Land. This Exclusion does not limit the coverage described in Covered Risk 11 or 21.

7. The transfer of the Title to You is invalid as a preferential transfer or as a fraudulent transfer or conveyance under federal bankruptcy, state insolvency, or similar creditors' rights laws.

8. Contamination, explosion, fire, flooding, vibration, fracturing, earthquake, or subsidence.

9. Negligence by a person or an Entity exercising a right to extract or develop minerals, water, or any other substances.

LIMITATIONS ON COVERED RISKS
Your insurance for the following Covered Risks is limited on the Owner's Coverage Statement as follows:
 For Covered Risk 16, 18, 19, and 21 Your Deductible Amount and Our Maximum Dollar Limit of Liability shown in Schedule A.

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The deductible amounts and maximum dollar limits shown on Schedule A are as follows:

Your Deductible Amount Our Maximum Dollar
Limit of Liability
Covered Risk 16: 1% of Policy Amount or $2,500.00 $10,000.00 (whichever is less)
Covered Risk 18: 1% of Policy Amount or $5,000.00 $25,000.00 (whichever is less)
Covered Risk 19: 1% of Policy Amount or $5,000.00 $25,000.00 (whichever is less)
Covered Risk 21: 1% of Policy Amount or $2,500.00 $5,000.00 (whichever is less)
2006 ALTA LOAN POLICY (06-17-06)

EXCLUSIONS FROM COVERAGE
The following matters are expressly excluded from the coverage of this policy, and the Company will not pay loss or damage, costs, attorneys' fees, or expenses that arise by reason of:

1. (a) Any law, ordinance, permit, or governmental regulation (including those relating to building and zoning) restricting, regulating, prohibiting, or relating to
(i) the occupancy, use, or enjoyment of the Land;
(ii) the character, dimensions, or location of any improvement erected on the Land; (iii) the subdivision of land; or
(iv) environmental protection;
or the effect of any violation of these laws, ordinances, or governmental regulations. This Exclusion 1(a) does not modify or limit the coverage provided under Covered Risk 5. (b) Any governmental police power. This Exclusion 1(b) does not modify or limit the coverage provided under Covered Risk 6.

2. Rights of eminent domain. This Exclusion does not modify or limit the coverage provided under Covered Risk 7 or

8. 3. Defects, liens, encumbrances, adverse claims, or other matters (a) created, suffered, assumed, or agreed to by the Insured Claimant; (b) not Known to the Company, not recorded in the Public Records at Date of Policy, but Known to the Insured Claimant and not disclosed in writing to the Company by the Insured Claimant prior to the date the Insured Claimant became an Insured under this policy;
(c) resulting in no loss or damage to the Insured Claimant; (d) attaching or created subsequent to Date of Policy (however, this does not modify or limit the coverage provided under Covered Risk 11, 13, or 14); or
(e) resulting in loss or damage that would not have been sustained if the Insured Claimant had paid value for the Insured Mortgage.

4. Unenforceability of the lien of the Insured Mortgage because of the inability or failure of an Insured to comply with applicable doing-business laws of the state where the Land is situated.

5. Invalidity or unenforceability in whole or in part of the lien of the Insured Mortgage that arises out of the transaction evidenced by the Insured Mortgage and is based upon usury or any consumer credit protection or truth-in-lending law.

6. Any claim, by reason of the operation of federal bankruptcy, state insolvency, or similar creditors' rights laws, that the transaction creating the lien of the Insured Mortgage, is (a) a fraudulent conveyance or fraudulent transfer, or
(b) a preferential transfer for any reason not stated in Covered Risk 13(b) of this policy.

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EXCLUSIONS FROM COVERAGE (continued)

7. Any lien on the Title for real estate taxes or assessments imposed by governmental authority and created or attaching between Date of Policy and the date of recording of the Insured Mortgage in the Public Records. This Exclusion does not modify or limit the coverage provided under Covered Risk 11(b).

The above policy form may be issued to afford either Standard Coverage or Extended Coverage. In addition to the above Exclusions from Coverage, the Exceptions from Coverage in a Standard Coverage policy will also include the following Exceptions from Coverage:

EXCEPTIONS FROM COVERAGE
This policy does not insure against loss or damage, and the Company will not pay costs, attorneys' fees or expenses, that arise by reason of:

1. (a) Taxes or assessments that are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the Public Records; (b) proceedings by a public agency that may result in taxes or assessments, or notices of such proceedings, whether or not shown by the records of such agency or by the Public Records.

2. Any facts, rights, interests, or claims that are not shown by the Public Records but that could be ascertained by an inspection of the Land or that may be asserted by persons in possession of the Land.

3. Easements, liens or encumbrances, or claims thereof, not shown by the Public Records.

4. Any encroachment, encumbrance, violation, variation, or adverse circumstance affecting the Title that would be disclosed by an accurate and complete land survey of the Land and not shown by the Public Records.

6. Any lien or right to a lien for services, labor or material not shown by the Public Records. 2006 ALTA OWNER'S POLICY (06-17-06)

2. Rights of eminent domain. This Exclusion does not modify or limit the coverage provided under Covered Risk 7 or

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EXCLUSIONS FROM COVERAGE (continued)

3. Defects, liens, encumbrances, adverse claims, or other matters (a) created, suffered, assumed, or agreed to by the Insured Claimant; (b) not Known to the Company, not recorded in the Public Records at Date of Policy, but Known to the Insured Claimant and not disclosed in writing to the Company by the Insured Claimant prior to the date the Insured Claimant became an Insured under this policy;
(c) resulting in no loss or damage to the Insured Claimant; (d) attaching or created subsequent to Date of Policy (however, this does not modify or limit the coverage provided under Covered Risk 9 and 10); or
(e) resulting in loss or damage that would not have been sustained if the Insured Claimant had paid value for the Title.

4. Any claim, by reason of the operation of federal bankruptcy, state insolvency, or similar creditors' rights laws, that the transaction vesting the Title as shown in Schedule A, is (a) a fraudulent conveyance or fraudulent transfer; or
(b) a preferential transfer for any reason not stated in Covered Risk 9 of this policy.

5. Any lien on the Title for real estate taxes or assessments imposed by governmental authority and created or attaching between Date of Policy and the date of recording of the deed or other instrument of transfer in the Public Records that vests Title as shown in Schedule A.

EXCEPTIONS FROM COVERAGE
This policy does not insure against loss or damage, and the Company will not pay costs, attorneys' fees or expenses, that arise by reason of:
[The above policy form may be issued to afford either Standard Coverage or Extended Coverage. In addition to the above Exclusions from Coverage, the Exceptions from Coverage in a Standard Coverage policy will also include the following Exceptions from Coverage:

2. Any facts, rights, interests, or claims that are not shown in the Public Records but that could be ascertained by an inspection of the Land or that may be asserted by persons in possession of the Land.

3. Easements, liens or encumbrances, or claims thereof, not shown by the Public Records.

6. Any lien or right to a lien for services, labor or material not shown by the Public Records.

7. [Variable exceptions such as taxes, easements, CC&R's, etc. shown here.]

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CLTA Preliminary Report

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ALTA EXPANDED COVERAGE RESIDENTIAL LOAN POLICY (12-02-13)

1. (a) Any law, ordinance, permit, or governmental regulation (including those relating to building and zoning) restricting, regulating, prohibiting, or relating to
(i) the occupancy, use, or enjoyment of the Land;
(ii) the character, dimensions, or location of any improvement erected on the Land; (iii) the subdivision of land; or
(iv) environmental protection;
or the effect of any violation of these laws, ordinances, or governmental regulations. This Exclusion 1(a) does not modify or limit the coverage provided under Covered Risk 5, 6, 13(c), 13(d), 14 or 16. (b) Any governmental police power. This Exclusion 1(b) does not modify or limit the coverage provided under Covered Risk 5, 6, 13(c), 13(d), 14 or 16.

2. Rights of eminent domain. This Exclusion does not modify or limit the coverage provided under Covered Risk 7 or

8. 3. Defects, liens, encumbrances, adverse claims, or other matters (a) created, suffered, assumed, or agreed to by the Insured Claimant; (b) not Known to the Company, not recorded in the Public Records at Date of Policy, but Known to the Insured Claimant and not disclosed in writing to the Company by the Insured Claimant prior to the date the Insured Claimant became an Insured under this policy;
(c) resulting in no loss or damage to the Insured Claimant; (d) attaching or created subsequent to Date of Policy (however, this does not modify or limit the coverage provided under Covered Risk 11, 16, 17, 18, 19, 20, 21, 22, 23, 24, 27 or 28); or (e) resulting in loss or damage that would not have been sustained if the Insured Claimant had paid value for the Insured Mortgage.

4. Unenforceability of the lien of the Insured Mortgage because of the inability or failure of an Insured to comply with applicable doing-business laws of the state where the Land is situated.

5. Invalidity or unenforceability in whole or in part of the lien of the Insured Mortgage that arises out of the transaction evidenced by the Insured Mortgage and is based upon usury, or any consumer credit protection or truth-in-lending law. This Exclusion does not modify or limit the coverage provided in Covered Risk 26.

6. Any claim of invalidity, unenforceability or lack of priority of the lien of the Insured Mortgage as to Advances or modifications made after the Insured has Knowledge that the vestee shown in Schedule A is no longer the owner of the estate or interest covered by this policy. This Exclusion does not modify or limit the coverage provided in Covered Risk 11.

7. Any lien on the Title for real estate taxes or assessments imposed by governmental authority and created or attaching subsequent to Date of Policy. This Exclusion does not modify or limit the coverage provided in Covered Risk 11(b) or 25.

8. The failure of the residential structure, or any portion of it, to have been constructed before, on or after Date of Policy in accordance with applicable building codes. This Exclusion does not modify or limit the coverage provided in Covered Risk 5 or 6.

9. Any claim, by reason of the operation of federal bankruptcy, state insolvency, or similar creditors' rights laws, that the transaction creating the lien of the Insured Mortgage, is (a) a fraudulent conveyance or fraudulent transfer, or
(b) a preferential transfer for any reason not stated in Covered Risk 27(b) of this policy.

10. Contamination, explosion, fire, flooding, vibration, fracturing, earthquake, or subsidence.

11. Negligence by a person or an Entity exercising a right to extract or develop minerals, water, or any other substances.

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NOTICE
FEDERAL FOREIGN INVESTMENT IN REAL PROPERTY TAX ACT OF 1980 (FIRPTA) Upon the sale of United States real property, by a non-resident alien, foreign corporation, partnership or trust, the Foreign Investment in Real Property Tax Act of 1980 (FIRPTA), and as revised by the Tax Reform Act of 1984 (26 USCA 897 (C)(1)(A)(1) and 26 USCA 1445), Revised by the Path Act of 2015, These changes may be reviewed in full in H.R. 2029, now known as Public Law 114-113. See Section 324 of the law for the full text of FIRPTA changes. Effective February 27, 2016, the amendments to FIRPTA contained in the PATH Act have increased the holdback rate from 10% of gross proceeds to 15% of gross proceeds of the sale, regardless of whether the actual tax due may exceed (or be less than) the amount withheld if ANY of the following conditions are met:

1. If the amount realized (generally the sales price) is $300,000 or less, and the property will be used by the Transferee as a residence (as provided for in the current regulations), no monies need be withheld or remitted to the IRS.

2. If the amount realized exceeds $300,000 but does not exceed $1,000,000, and the property will be used by the Transferee as a residence, (as provided for in the current regulations) then the withholding rate is 10% on the full amount realized (generally the sales prices)

3. If the amount realized exceeds $1,000,000, then the withholding rate is 15% on the entire amount, regardless of use by the Transferee. The exemption for personal use as a residence does not apply in this scenario.

If the purchaser who is required to withhold income tax from the seller fails to do so, the purchaser is subject to fines and penalties as provided under Internal Revenue Code Section 1445.

Escrow Holder will, upon written instructions from the purchaser, withhold Federal Income Tax from the seller and will deposit said tax with the Internal Revenue Service, together with IRS Forms 8288 and 8288-A. The fee charged for this service is $25.00 payable to the escrow holder.

CALIFORNIA WITHHOLDING
In accordance with Sections 18662 and 18668 of the Revenue and Taxation Code, a transferee (Buyer) may be required to withhold an amount equal to 3 1/3 percent of the sales price or an alternative withholding amount certified to by the seller in the case of a disposition of California real property interest by either:

1. A seller who is an individual or when the disbursement instructions authorize the proceeds to be sent to a financial intermediary or the seller, OR

2. A corporate seller that has no permanent place of business in California.

The buyer may become subject to penalty for failure to withhold an amount equal to the greater of 10 percent of the amount required to be withheld or five hundred dollars ($500).

However, notwithstanding any other provision included in the California statutes referenced above, no buyer will be required to withhold any amount or be subject to penalty for failure to withhold if:

1. The sales price of the California real property conveyed does not exceed one hundred thousand dollars ($100,000.00), OR

2. The seller executes a written certificate, under the penalty of perjury, of any of the following:
a. The property qualifies as the seller's (or decedent's, if being sold by the decedent's estate) principal residence within the meaning of Internal Revenue Code (IRC) Section 121; or
b. The seller (or decedent, if being sold by the decedent's estate) last used the property as the seller's (decedent's) principal residence within the meaning of IRC Section 121 without regard to the two-year time period; or c. The seller has a loss or zero gain for California income tax purposes on this sale; or d. The property is being compulsorily or involuntarily converted and the seller intends to acquire property that is similar or related in service or use to qualify for non-recognition of gain for California income tax purposes under IRC Section 1033; or e. If the transfer qualifies for non-recognition treatment under IRC Section 351 (transfer to a corporation controlled by the transferor) or IRC Section 721 (contribution to a partnership in exchange for a partnership interest); or f. The seller is a corporation (or an LLC classified as a corporation for federal and California income tax purposes) that is either qualified through the California Secretary of State or has a permanent place of Business in California; or g. The seller is a partnership (or an LLC that is not a disregarded single member LLC and is classified as a partnership for federal and California income tax purposes) with recorded title to the property in the name of the partnership of LLC; or h. The seller is a tax-exempt entity under either California or federal law; or i. The seller is an insurance company, individual retirement account, qualified pension/profit sharing plan, or charitable remainder trust; or j. The transfer qualifies as a simultaneous like-kind exchange within the meaning of IRC Section 1031; or k. The transfer qualifies as a deferred like-kind exchange within the meaning of IRC Section 1031; or l. The transfer of this property will be an installment sale that you will report as such for California tax purposes and the buyer has agreed to withhold on each principal payment instead of withholding the full amount at the time of transfer.

The Seller is subject to penalty for knowingly filing a fraudulent certificate for the purpose of avoiding the withholding requirement.

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NOTICE

DEPOSIT OF FUNDS AND DISBURSEMENT DISCLOSURE
Unless you elect otherwise (as described below), all funds received by (the "Company") in escrow will be deposited with other escrow funds in one or more non-interest bearing escrow accounts of the Company in a financial institution selected by the Company. The depositor acknowledges that the deposit of funds in a non-interest bearing demand account by Escrow Holder may result in said company receiving a range of economic benefits from the bank in the form of services, credits, considerations, or other things of value. The depositor hereby specifically waives any claim to such economic benefits payable to Escrow Holder resulting from non-interest bearing deposits. Unless you direct the Company to open an interest-bearing account (as described below), the Company shall have no obligation to account to you in any manner for the value of, or to compensate any party for, any benefit received by the Company and/or its affiliated company. Any such benefits shall be deemed additional compensation of the Company for its services in connection with the escrow.

If you elect, funds deposited by you prior to the close of escrow may be placed in an individual interest-bearing account arrangement that the Company has established with one of its financial institutions. You do not have an opportunity to earn interest on the funds deposited by a lender. If you elect to earn interest through this special account arrangement, the Company will charge you an additional fee of $50.00 for the establishment and maintenance of the account. This fee compensates the Company for the costs associated with opening and managing the interest-bearing account, preparing correspondence/documentation, transferring funds, maintaining appropriate records for audit/reconciliation purposes, and filing any required tax withholding statements. It is important that you consider this cost in your decision since the cost may exceed the interest you earn.

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PRIVACY POLICY NOTICE
Purpose Of This Notice
Title V of the Gramm-Leach-Bliley Act (GLBA) generally prohibits any financial institution, directly or through its affiliates, from sharing nonpublic personal information about you with a nonaffiliated third party unless the institution provides you with a notice of its privacy policies and practices, such as the type of information that it collects about you and the categories of a persons or entities to whom it may be disclosed. In compliance with the GLBA, we are providing you with this document which notifies you of the privacy policies and practices of:

Montana Title and Escrow Company Placer Title Company
National Closing Solutions, Inc. Placer Title Insurance Agency of Utah National Closing Solutions of Alabama, LLC Premier Title Agency National Closing Solutions of Maryland, Inc. North Idaho Title Insurance Company Texas National Title Wyoming Title and Escrow Company
We may collect nonpublic personal information about you from the following sources:
 Information we receive from you, such as an application or other forms.  Information about your transactions we secure from our files, or from our affiliates or others.  Information we receive from a consumer reporting agency.  Information we receive from others involved in your transaction, such as the real estate agent or lender.

Unless it is specifically stated otherwise in an amended Privacy Policy Notice, no additional nonpublic personal information will be collected about you.

We may disclose any of the above information that we collect about our customers or former customers to our affiliates or to nonaffiliated third parties as permitted by law.

We also may disclose this information about our customers or former customers to the following types of nonaffiliated companies that perform marketing services on our behalf or with whom we have joint marketing agreements:
 Financial service providers such as companies engaged in banking, consumer finances, securities and insurance.  Nonfinancial companies such as envelope stuffers and other fulfillment service providers.

We do not disclose any nonpublic personal information about you with anyone for any purpose that is not specifically permitted by law.

We restrict access to nonpublic personal information about you to those employees who need to know that information in order to provide products or services to you. We maintain physical, electronic and procedural safeguards that comply with federal regulations to guard your nonpublic personal information.

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PRIVACY POLICY
Westcor Land Title Insurance Company
Westcor Land Title Insurance Company (”WLTIC”) values its customers and is committed to protecting the privacy of personal information. In keeping with that philosophy, we have developed a Privacy Policy, set out below, that will ensure the continued protection of your nonpublic personal information and inform you about the measures WLTIC takes to safeguard that information.

Who is Covered
Our Privacy Policy applies to each customer who purchases a WLTIC title insurance policy. Typically, this means that the customer covered by our Privacy Policy at the closing of the real estate transaction.

Information Collected
In the normal course of business and to provide the necessary services to our customers, we may obtain nonpublic personal information directly from the customer, from customer-related transactions, or from third parties such as our title insurance agents, lenders, appraisers, surveyors or other similar entities.

Access to Information
Access to all nonpublic personal information is limited to those employees who have a need to know in order to perform their jobs. These employees include, but are not limited to, those in departments such as legal, underwriting, claims administration and accounting.

Information Sharing
It is the policy of WLTIC not to share nonpublic personal information that it collects with anyone other than our policy issuing agents as necessary to complete the real estate settlement services and issue the title insurance policy requested by our customer. WLTIC may share nonpublic personal information as permitted by law with entities with whom WLTIC has a joint marketing agreement. Entities with whom WLTIC has a joint marketing agreement have agreed to protect the privacy of our customer’s nonpublic personal information by utilizing similar precautions and security measures to those that WLTIC uses to protect this information and only to use the information for lawful purposes. WLTIC, however, may share information as required by law in response to a subpoena, to a government regulatory agency or to prevent fraud.

Information Security
WLTIC, at all times, strives to maintain the confidentiality and integrity of the personal information in its possession and has instituted measures to guard against its unauthorized access. We maintain physical, electronic and procedural safeguards in compliance with federal standards to protect that information.

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City Council
Communication
Meeting Date: 11/19/2025
Item #: VII.12
File #: 0800-03
Item ID: 2025-799

Title: Software Maintenance and Support Services - Amendment Order Form Contact: Tom Pontes 916-774-5550 [email protected]

SUMMARY
Staff recommends approval of an amendment order form to the existing General Terms and Conditions with AVEVA Software, LLC. This amendment provides an additional $22,698.00 for the software maintenance and support services of the PI System, which captures, processes, and visualizes operational data from the utility's distribution and generation industrial control systems. The total cost of the contract with the amendment will be $285,122.92. Funding for this amendment is included in the Electric Department's FY2025-26 Budget in the Electric Fund.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an amendment order form to the General Terms and Conditions with AVEVA Software, LLC.

BACKGROUND
Roseville Electric Utility (REU) utilizes the PI System, a proprietary system provided solely by AVEVA Software, LLC, to effectively capture, process, and visualize operational data from its distribution and generation industrial control systems. This system is critical for REU's operations, and AVEVA provides the essential software support and licensing necessary to maintain it. The recent activation of new generating facilities has significantly increased the utility's requirement for added support under the existing contract. To address this increased operational demand, this amendment provides additional support and maintenance services for the PI system.

FISCAL IMPACT
The cost of this amendment is $22,698.00, raising the total executed contract value from $262,424.92 to $285,122.92. Funding is included in the Electric Department's FY2026 Budget in the Electric Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonable foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Status §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Approval of this amendment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services

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Respectfully Submitted,
Tom Pontes, Assistant Electric Utility Director

Daniel Beans, Electric Utility Director

ATTACHMENTS:

1. Resolution 25-356

2. Amendment

3. Initial Full Contract - Executed AVEVA Negotiated General T&C, Flex Order Form, & Termination Letter

REVIEWERS:

Tom Pontes, Electric Department - All Created/Initiated - 10/27/2025 Tom Pontes, Electric Department - All Approved - 10/27/2025 Shawn Matchim, Electric Department - All Approved - 10/30/2025 Daniel Beans, Electric Department - All Approved - 10/30/2025 Kelly Aye, City Attorney Department Approved - 11/4/2025 Katrina Six, City Clerk Department Approved - 11/4/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 11/6/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 11/6/2025 Michelle Sheidenberger, City Attorney Department Approved - 11/7/2025 Dominick Casey, City Clerk Department Approved - 11/10/2025 Katrina Six, City Clerk Department Final Approval - 11/10/2025

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RESOLUTION NO. 25-356

APPROVING AN AMENDMENT ORDER FORM, BY AND BETWEEN THE CITY OF

ROSEVILLE AND AVEVA SOFTWARE, LLC, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, an amendment order form to the General Terms and Conditions, by and between the City of Roseville and AVEVA Software, LLC, a Delaware limited liability company, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said amendment is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

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AVEVA Amendment Order Form Page 1 of 3

AVEVA Flex Order Form (Universal)-v3.0-July 2025
Amendment Order Form/Opportunity Number: 01 / OPP-595623 Related Order Form/Opportunity Number: OPP-480267
AVEVA Contract Informa�on
This AVEVA Order Form is governed by the AVEVA General Terms and Condi�ons between City of Roseville and AVEVA So�ware, LLC. (GTC #NA-EAP-000074)
Order Form Term –AMENDMENT ORDER FORM - Expansion
Order Form Eﬀec�ve Date: 01 December 2025
Order Form Expira�on Date: 31 December 2027
Party Iden�ﬁca�on
AVEVA AVEVA Software, LLC
Registration Number 47-2573795
Registered Address 26561 Rancho Parkway South, Lake Forest, CA 92630-8301, United States
Telephone Number 949 727 3200
Principal Contact Name: Samantha Baribeault
Email: [email protected]
Phone Number: +1 510 877 9383
CUSTOMER City of Roseville
Principal Contact (Must be a
named person, not a mailbox)
Name: Leonard Ladd
Email: [email protected]
Phone Number: +1 916-774-5699

The purpose of this Amendment Order Form is to upgrade the products by revising the Product Rate Plan shown in Appendix A and purchasing addi�onal Top Up Credits to cover the addi�onal Credits needed for the upgrade during the remaining term of the Related Order Form referenced above. The table below shows the removal and addi�on of Products, Credits, Invoicing and is hereby appended to the Related Order Form.

This Order Form shall become binding upon execu�on by each of Customer and AVEVA.

AVEVA: Customer:

AVEVA So�ware, LLC City of Roseville

By: /avevasignhere2/
By: /avevasignhere1/
(Signature) (Signature)

Name: /avevaname2/ Name: /avevaname1/

Title: /aveva�tle2/ Title: /aveva�tle1/

Date: /avevadatesigned2/ Date: /avevadatesigned1/

Docusign Envelope ID: D2A763DC-A540-43AC-8059-F64841D59F4C VP Finance Americas
Preeti Saraogi
10/23/2025

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AVEVA Amendment Order Form Page 2 of 3

AVEVA Flex Order Form (Universal)-v3.0-July 2025

1. Order Details and Invoice Schedule
Sec�on A: Order Details
Order Summary
Total Fees for All Credits USD 22,698.00
Total Flex Credits 1,300
AVEVA Customer FIRST Program Service
Level Premium

Es�mated Alloca�on
The alloca�on of credits for use between On Premises Products and Cloud Services, as described below, represents a non-binding best es�mate provided by Customer on their an�cipated usage. Actual alloca�on may vary during the Order Form Term, and Transac�on Taxes shall be applied accordingly.

Types of Credit Types of Product Quan�ty
Flex Credit Cloud Services 1,300
Sec�on B: Invoice Schedule
Payment Terms: Payment of fees and applicable Transac�on Taxes due within 30 calendar days from the date of AVEVA’s invoice.

Invoice Schedule: AVEVA will invoice Customer for the credits in accordance with the invoice schedule below.

Top-Up Credits will be charged at the rate of USD 17.46 per credit (clause 2.2(d) below applies).

Item Year 1 Year 2 Year 3
FLEX-CR-002
Flex Credit – Cloud Services USD 907.92 USD 10,895.04 USD 10,895.04 Invoice Date 01 December 2025 01 January 2026 01 January 2027

User Site Loca�ons
Site Name: PIDI - REP
Legal En�ty Name: City of Roseville
Site Address: 311 Vernon Street Roseville United States of America Contact Name: Leonard Ladd, [email protected]

2. Purchase Order (“PO”) Instructions
Customer will issue one PO to AVEVA for the total amount of the Amendment Order Form. To facilitate eﬀec�ve PO processing, Customer is asked to adhere to the following requirements, ensuring the PO contains all the informa�on described. Notwithstanding anything else contained herein, Customer shall remain liable for the payment of all amounts owed pursuant to this Amendment Order Form, regardless of whether or not a PO is issued.
a) Any documents requiring execu�on, including this Amendment Order Form, must be executed and provided at the same �me as the PO is issued to AVEVA.
b) The PO MUST reference the Amendment Order Form Number OPP-595623. c) The PO MUST state the following: “The AVEVA General Terms and Condi�ons reference NA-EAP- 000074 eﬀec�ve from 01 January 2025 shall regulate the work performed under this Purchase Order and will supersede the terms atached to this Purchase Order.” d) Please issue the PO to: AVEVA So�ware, LLC, 26561 Rancho Parkway South, Lake Forest, CA 92630- 8301, United States.
e) For processing, please send POs to: [email protected] .

Docusign Envelope ID: D2A763DC-A540-43AC-8059-F64841D59F4C

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AVEVA Amendment Order Form Page 3 of 3

AVEVA Flex Order Form (Universal)-v3.0-July 2025
Appendix A
Product Rate Plans for selected Flex oﬀerings
Cloud Services
UPDATED PRODUCTS:

Product Code Product Name Rate Plan
Unit Type
Ini�al
Quan�ty
Credit Rate
per Month
Provision
Upon Sale
FLEX-PIDI-020 AVEVA PI Data Infrastructure 20K Per Server 1 380 Yes

Product Code AVEVA Product Name Rate Plan
Unit Type
Ini�al
Quan�ty
Credit Rate per
User/Unit/
Pack per
Month
Provision
Upon Sale
FLEX-PIDI-339 AVEVA PI Server - Test 20K Month 1 0 Yes
FLEX-PIDI-112 AVEVA Add-ons PI System Access (PSA)
20K Month 1 112 Yes

PRODUCTS TO BE DECOMMISION:

Product Code Product Name Rate Plan Unit
Type
Ini�al
Quan�ty
Credit Rate
per Month
Provision
Upon Sale
FLEX-PIDI-019 AVEVA PI Data Infrastructure 15K Per Server 1 335 Yes

Product Code AVEVA Product Name Rate Plan
Unit Type
Ini�al
Quan�ty
Credit Rate
per
User/Unit/
Pack per
Month
Provision
Upon Sale
FLEX-PIDI-338 AVEVA PI Server - Test 15K Month 1 0 Yes
FLEX-PIDI-111 AVEVA Add-ons PI System Access (PSA) 15K Month 1 105 Yes

Docusign Envelope ID: D2A763DC-A540-43AC-8059-F64841D59F4C

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City Council
Communication
Meeting Date: 11/19/2025
Item #: VII.13
File #: 0203-01
Item ID: 2025-800

Title: Fleet Truck Purchase – Sole Source Purchase Order Contact: Lea Schroeder 916-774-5503 [email protected]

SUMMARY
Staff recommends approval of a sole source purchase order with Altec Industries, Inc. for one (1) Altec AT40G articulating telescopic aerial device as a replacement for an existing device in the amount of $245,797. A sole source purchase order is recommended because, although the vehicle will be purchased using competitively-solicited pricing from Sourcewell, many of the required customizations and accessories are not included in the Sourcewell contract. Funding is included in the FY2025-26 Fleet Replacement Fund budget.

RECOMMENDATION
Staff recommends City Council adopt a resolution to approve a sole source purchase order to Altec Industries, Inc. for one (1) Altec AT40G articulating telescopic aerial device as a replacement for Fleet ID 16-340. Staff also requests City Council authorize the City Manager or his designee to approve change order requests in an amount not to exceed 1% of the contract price or the remaining portion of the approved replacement budget for the vehicle, whichever is less.

BACKGROUND
Sourcewell is a public agency that offers competitively solicited purchasing contracts for products and equipment to all government, education, and non-profit agencies across the U.S. The City will use Sourcewell pricing to purchase one (1) Altec AT40G aerial device. Altec Industries, Inc. is the sole manufacturer and distributor of Altec products.

The City currently owns and operates more than twenty Altec vehicles. Fleet services standardized on this brand due to price, factory training, and equipment needs of municipalities.

The Public Works Street Signs division is purchasing one (1) Altec AT40G articulating telescopic aerial device to replace Fleet ID 16-349. A sole source is necessary because of the custom body and cabinets, increased pedestal height, articulating arm stop, steel reservoir, breakaway steps, street sign rack, trailer hitch, public safety lighting when working in the field, and GatorHyde spray-in liner for safety, are open- market items not included in the Sourcewell contract.

This new Altec aerial device plays a crucial role in ensuring the safe and efficient operation of city street sign installation. This piece of equipment is an essential part of day-to-day operations, maintenance tasks and enables crews to respond promptly to any emergency situations.

During the production of an Altec truck, it is common to encounter unanticipated or changed conditions which necessitate additions or other modifications to the project and the contract. Due to the complexity of the build, the Fleet Manager requests authorization for the City Manager or his designee to approve

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change order requests in an amount not to exceed 1% of the contract price or the remaining portion of the approved replacement budget for the vehicle, whichever is less.

FISCAL IMPACT
The total cost for one (1) Altec AT40G aerial device, including options and sales tax, is $245,797. Funding is included in the FY2025-26 Fleet Replacement Fund budget.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase of a truck meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

2. Remain fiscally responsible in a changing world

6. Deliver exceptional City services

4. Invest in well-planned infrastructure and growth

Respectfully Submitted,
Lea Schroeder, Management Analyst

Jason Shykowski, Public Works Director

ATTACHMENTS:

1. Resolution 25-349

2. Altec AT40G - Sourcewell quote Final

REVIEWERS:

Lea Schroeder, Public Works Department - Fleet Created/Initiated - 10/27/2025 Brandy LeBeau, Public Works Department - Fleet Approved - 10/27/2025 Jason Shykowski, Public Works Department - All Approved - 10/28/2025 Kelly Aye, City Attorney Department Approved - 11/3/2025 Katrina Six, City Clerk Department Approved - 11/4/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 11/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 11/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 11/6/2025 Dominick Casey, City Clerk Department Approved - 11/10/2025 Katrina Six, City Clerk Department Final Approval - 11/10/2025

Page 824 of 1068 ends

RESOLUTION NO. 25-349

APPROVING A PURCHASE ORDER FOR ONE (1) ALTEC AT40G

ARTICULATING TELESCOPIC AERIAL DEVICE

WHEREAS, a purchase order for one (1) Altec AT40G articulating telescopic aerial device as a replacement for Fleet ID 16-340, has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase order is approved.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders, consistent with the contract terms, provided that the net cost of all change orders shall not exceed one percent (1%) of the contract price or the remaining portion of the approved budget, whichever is less.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

_______________________________
MAYOR

ATTEST:

__________________________
City Clerk

Page 825 of 1068 ends

Quote Number: 1855823
Opportunity Number: 25163412
Sourcewell Contract #: 110421-ALT
Date: 10/22/2025
REFERENCE ALTEC MODEL Sourcewell Price Commercial List
Price Discount %
Articulating Telescopic Aerial Device (Insulated) $161,317 $169,807 5% (A.)
1 AT37G-US40 40' Boom Height (AT40-G) MUST quote ISO option $3,264 $3,365 3% 2 AT37G-ISO ISO boom - MUST QUOTE for 40' boom height (n/a on base model) $5,746 $5,924 3% 3 4
(A1.)
1 CH Cone Holder, Fold Over Post Style $415 $428 3%
2 SPOT4 SIX (6) POINT STROBE SYSTEM (LED) $1,220 $1,257 3% 3 VCAM Backup Camera System $1,313 $1,354 3%
4 PTO-HM PTO Hour Meter Digital with 10,000 Hour Display $182 $188 3% 5 6
7 8
9 10
SOURCEWELL OPTIONS TOTAL: $173,457 $182,323 5%
(B.)
1 UNIT Increased Pedestal Height, Articulating Arm Stop, Steel Reservoir $1,445 2 UNIT & HYDRAULIC ACC $0
3 BODY Custom Body ILO Stock Body $18,711
4 BODY & CHASSIS ACC Class IV Reciever Tube, Breakaway Steps, Grab Handles, Water Cask, Sign Rack, Steel Tubes, Exhaust Extensions, License Plate Revisions $10,615 5 ELECTRICAL Whelen Strobe Light, K&H Industries Night 2, Engine Hour Meter, Trailer Receptacle, 12v Power Outlet, EF Johnson Radio Charger $6,985 6 FINISHING Armorthane, Custom Placard, Inbound Freight, Paint $11,656 7 CHASSIS Ford F550 4x4 Gas, Extended Cab MY2027 $4,426 8 OTHER $0
OPEN MARKET OPTIONS TOTAL: $53,838
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $220,207.00
Delivery to Customer: $715.00
Estimated Taxes (Delivery non-taxable):

FET:

CA Doc/Admin/Tire Fees: $557.00
Extended Warranty: $6,020.00
TOTAL FOR UNIT/BODY/CHASSIS: $227,499.00
Altec Industries, Inc.

SOURCEWELL OPTIONS ON CONTRACT (Unit)
SOURCEWELL OPTIONS ON CONTRACT (General)
OPEN MARKET ITEMS (Customer Requested)
AT37G
Quoted for: City of Roseville
Altec Account Manager: Rhawnie Kraak
Copy of Sourcewell 110421-ALT Quote Template - Q2-2025

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City Council
Communication
Meeting Date: 11/19/2025
Item #: VII.14
File #: 0800-03
Item ID: 2025-805

Title: Generation Engineering Support Services - Professional Services Agreements Contact: Oscar Plasencia 916-746-1648 [email protected]

SUMMARY
Staff recommends approval of two (2), five (5) year professional services agreements with IEC Corporation and Mesa Associates, Inc. in the amount of $2,500,000 per agreement to provide engineering support services at Roseville's power generation facilities. Funding for the first year of the agreements in the amount of $500,000 per agreement is included in the Electric FY2025-26 budget. Future spending of approximately $500,000 per agreement per year is subject to approval of future fiscal year budgets.

RECOMMENDATION
Staff recommends City Council adopt resolutions authorizing the City Manager to execute five-year professional services agreements with IEC Corporation and Mesa Associates, Inc. for engineering support services.

BACKGROUND
Roseville Energy Park (REP), Roseville Power Plant #2 (RPP2) and Roseville Peaking Plant (RPEAK) are critical generating facilities that contribute to Roseville Electric Utility’s mission by supporting system reliability and maintaining affordable power. All three of Roseville’s power plants require ongoing capital improvements, rehabilitation and maintenance in order to assure safe and reliable generating assets as well as provide necessary upgrades to improve efficiency. Engineering and consulting services will support Roseville Electric staff engineering by providing an array of specialized skill sets as well as providing access to additional resources. Specialized tasks may include specification writing, equipment design, structural and civil engineering, engineering studies, and other support tasks as required to support reliable generation. Additionally, when short-term workload exceeds the availability of staff to support, engineering and consulting services are capable of acting as a force multiplier.

Roseville Electric Utility solicited proposals through Request for Proposals No. 07-114 Generation Owner’s Engineer Services to support all three power plants. Four vendor proposals were received and evaluated based on qualifications of firm and team, experience, references, project understanding and plan, and required documents. The evaluation team reviewed and scored the vendor proposals, selecting both IEC Corporation and Mesa Associates, Inc. as the firms to provide the requested scope of services as they scored the highest overall of the four vendors across these criteria. Two firms were selected due to the broad expertise provided across the different organizations, providing greater access to specialized support.

FISCAL IMPACT
Each agreement will be utilized on an as-needed basis over the five-year term. The total not-to-exceed amount for the term of each agreement will be $2,500,000. Funding for the agreements are included in the Electric Department’s FY2025-26 budget in the Electric Fund and future funding will be included in

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proposed Electric Department budgets.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services

Respectfully Submitted,
Oscar Plasencia, Senior Power Plant Engineer

Daniel Beans, Electric Utility Director

ATTACHMENTS:

1. Resolution 25-358

2. IEC Contract

3. Resolution 25-359

4. Mesa Contract

REVIEWERS:

Oscar Plasencia, Electric Department - Engineering Created/Initiated - 10/29/2025 Chris Porter, Electric Department - Engineering Approved - 10/30/2025 Shawn Matchim, Electric Department - All Approved - 10/30/2025 Daniel Beans, Electric Department - All Approved - 10/30/2025 Kelly Aye, City Attorney Department Approved - 11/5/2025 Katrina Six, City Clerk Department Approved - 11/5/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 11/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 11/6/2025 Michelle Sheidenberger, City Attorney Department Approved - 11/7/2025 Dominick Casey, City Clerk Department Approved - 11/10/2025 Katrina Six, City Clerk Department Final Approval - 11/10/2025

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RESOLUTION NO. 25-358

APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE

CITY OF ROSEVILLE AND INTEGRATED ENGINEERS AND CONTRACTORS

CORPORATION DBA IEC CORPORATION, AND AUTHORIZING THE CITY MANAGER

TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Professional Services Agreement for Owner’s Engineer Services, by and between the City of Roseville and Integrated Engineers and Contractors Corporation dba IEC Corporation, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Professional Services Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025]

PROFESSIONAL SERVICES AGREEMENT
Owner’s Engineer Services

THIS AGREEMENT is made and entered into this ___ day of ________________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and Integrated Engineers and Contractors Corporation dba IEC Corporation, a California corporation (“CONSULTANT”); and

W I T N E S S E T H:

WHEREAS, CITY desires professional engineering and consulting services to support the Roseville Energy Park (REP) and Roseville Power Plant No. 2 (RPP2); and WHEREAS, CONSULTANT has prepared a proposal dated August 27, 2025, which describes the scope of work to be performed by CONSULTANT, the budget for the work, and the schedule for performance of the work; and
WHEREAS, CONSULTANT is qualified and experienced to provide such professional services.

NOW, THEREFORE, the parties agree as follows:

1. Term. The term of this Agreement shall commence upon execution and expire five (5) years from the date of execution. Any changes to the contract amount or term shall be memorialized by a written amendment to this Agreement, subject to City Council approval.

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 2 2. Services. CONSULTANT shall perform, at the direction of CITY, the scope of services as described in EXHIBIT “A,” attached hereto and incorporated herein by this reference.

3. Compensation. For its services provided hereunder, CONSULTANT shall be compensated on a time and expense basis in accordance with the budget estimate as described in EXHIBIT “B,” attached hereto and incorporated herein by this reference. Total compensation shall not exceed two million, five hundred thousand dollars ($2,500,000).

CONSULTANT shall submit one monthly invoice for its services. Such invoices shall be delineated by task, the person performing the services, and the hourly rate, which shall be stated in time increments of not greater than one tenth (1/10) hours. CITY shall pay invoices within thirty (30) days after receipt, if the services specified in the invoice have been satisfactorily completed.

4. Indemnification. To the fullest extent allowed by law, CONSULTANT shall defend, indemnify, and save and hold harmless CITY, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of CONSULTANT's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement. CONSULTANT’s indemnity obligation does not apply to liability for injuries to or death of any person (including but not limited to workers and the public), damage to property, or other loss arising from the negligence, willful misconduct or defects in design by the CITY or the agents, servants, or independent contractors who are

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 3 directly responsible to the CITY. The parties intend that this provision shall be broadly construed.

CONSULTANT agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONSULTANT and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONSULTANT’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

5. Insurance. CONSULTANT agrees to continuously maintain, in full force and effect, the following minimum policies of insurance during the term of this Agreement.

COVERAGE LIMITS OF LIABILITY

Workers’ Compensation Statutory

Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate
Personal Injury:
$1,000,000 each occurrence
$2,000,000 aggregate

Automobile Liability $1,000,000 combined single limit

Professional Liability (errors and $1,000,000 per claim omissions) $2,000,000 aggregate

a. Form. CONSULTANT shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 4 claims made basis is subject to the approval of Risk Management and the City Attorney. b. Additional Insureds. CONSULTANT shall also provide a separate endorsement form or section of the policy showing CITY, its officers, agents, employees and volunteers as additional insureds for each type of coverage, except for Workers’ Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of CONSULTANT. The additional insured coverage under the CONSULTANT’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from CITY’s insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater. c. Cancellation/Modification. CONSULTANT shall provide ten (10) days written notice to CITY prior to cancellation or modification of any insurance required by this Agreement.
d. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract) before CITY’s own insurance shall be called upon to protect it as a named insured.

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 5 e. Subcontractors. CONSULTANT agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor’s work.

Furthermore, CONSULTANT shall require its subcontractors to agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under this Agreement. Additionally, CONSULTANT shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of CITY’s indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
f. Self-Insured Retentions. All self-insured retentions (“SIR”) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
g. Waiver of Subrogation. CONSULTANT hereby agrees to waive subrogation which any insurer of CONSULTANT may acquire from CONSULTANT by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of CITY, its officers, agents, employees and volunteers for all worked performed by CONSULTANT, its employees, agents and subcontractors.

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 6 h. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve CONSULTANT of liability in excess of such coverage, nor shall it preclude CITY from taking such other actions as are available to it under any other provisions of this Agreement or law.

6. Records. CONSULTANT and its subcontractors shall maintain all files and records relating to the services performed hereunder during the term of this Agreement and for a period of not less than one (1) year after the date of termination or expiration. Provided, however, that in the event of litigation or settlement of claims arising from the performance of this Agreement, CONSULTANT and its subcontractors shall maintain all files and records until such litigation, appeals or claims are resolved. Duly authorized representatives of CITY shall have right of access during normal business hours and after reasonable notice to CONSULTANT’s and subcontractors’ files and records relating to the services performed hereunder and may review and copy the files and records at appropriate stages during performance of the services and during the one (1) year period following termination or expiration of this Agreement. CONSULTANT shall include this provision in its contracts with all subcontractors.

7. Time is of the Essence. Time is of the essence of this Agreement.

8. Prevailing Wages. When applicable, for purposes of this Agreement, CONSULTANT and its subcontractors shall comply with all applicable prevailing wage laws, e.g., but not limited to, California Labor Code Sections 1770 et seq. In accordance with said Section 1775, CONSULTANT shall forfeit as a penalty to the City two hundred dollars ($200) for each calendar day or portion thereof for each worker paid less than the prevailing rates for such work or craft in which such worker is employed for any work done on-site under the

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 7 Agreement by CONSULTANT or by any subcontractor in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage shall be paid to each worker by CONSULTANT or the applicable subcontractor.

Pursuant to the provisions of California Labor Code Section 1773, the contracting department has identified the source, stated below, of the general prevailing rate of wages applicable to the site to be done, for straight time, overtime, and holiday work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of worker concerned. These wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

Pursuant to Labor Code Section 1773.2, general prevailing wage rates set forth above, which forms a part of this Agreement, shall be posted by CONSULTANT at a prominent place at the work site. Prevailing wage rates to be posted at the work site will be furnished by the contracting department. The possibility of wage increases is one of the elements to be considered by CONSULTANT in determining its proposal and will not under any circumstances be considered as the basis of a claim against CITY or the Agreement.

9. Compliance with Laws. CONSULTANT shall comply with all federal, state and local laws, ordinances and policies as may be applicable to the performance of services under this Agreement.

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 8 10. Ability to Perform. CONSULTANT agrees and represents that it has the time, ability and professional expertise to perform the services required under this Agreement.

11. Public Contracts: Conflicts of Interest. CONSULTANT’s duties and services under this Agreement shall not include preparing or assisting CITY with any portion of the CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.

CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Agreement.

12. Governing Agreement. In the event of any conflict between this Agreement and its EXHIBITS, the provisions of this Agreement shall govern. In the event of any conflict between any of the EXHIBITS, the provisions of the first in order of attachment shall govern.

13. The Levine Act Disclosure. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to CITY elected or appointed officers totaling more than $250 within the twelve (12) months prior to the CITY decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by CONSULTANT and/or its agent(s),

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 9 CONSULTANT is responsible for compliance, including for its disclosure obligations, if any, as further described at:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

14. Assignment. CONSULTANT is employed to perform unique personal services.

CONSULTANT shall not assign this Agreement without the prior written consent of CITY.

CONSULTANT shall not employ or otherwise incur any obligation to pay other specialists or experts for services in connection with this Agreement, without prior written consent of CITY.

15. Independent Contractor. CONSULTANT, inclusive of its agents, officers, employees, volunteers, independent contractors, and subcontractors, shall act as an independent contractor, and covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as, nor claim to be, an officer or employee of CITY by reason of this Agreement.

CONSULTANT and CITY agree that: (a) CONSULTANT is free from the control and direction of CITY in connection with the performance of the work; (b) CONSULTANT is providing services directly to CITY; (c) CONSULTANT has and will maintain at all relevant times a business license; (d) CONSULTANT maintains a business location that is separate from CITY; (e) CONSULTANT is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONSULTANT actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONSULTANT advertises and holds itself out to the public as available to provide the same or similar services; (h) CONSULTANT provides its own tools, vehicles, and equipment to perform the services; (i) CONSULTANT has negotiated its own rates; (j) CONSULTANT set its own hours and location of work in accomplishing CITY’s on-

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 10 call needs; and (k) CONSULTANT has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

16. Representations and Warranties. CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to terminate as void this Agreement, without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

17. Successors in Interest. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

18. Copyright, Ownership and Use of Materials. All tangible material (“Material”) created or delivered pursuant to this Agreement is considered a work made for hire under the Copyright Act. To the extent such Material does not qualify as a work made for hire, CONSULTANT hereby assigns to CITY all right, title, and interest, including but not limited to all copyrights, in all Material created by CONSULTANT in its performance under this Agreement. Material constitutes the scope of work outlined in Exhibit A and attached hereto, and all written and other tangible expressions, including but not limited to, drawings (including computer aided drawings), papers, documents, reports, surveys, renderings, exhibits, sketches, maps, models, prints, paintings or photographs, in any and all media or formats in which such

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 11 materials have been created or are maintained. All Material furnished by CONSULTANT is, and shall remain, the property of CITY.

CONSULTANT shall execute any documents necessary to effectuate such assignment.

In the event that CONSULTANT uses, employs, designates, or retains any person or entity who is not an employee of CONSULTANT, to perform any work required of it pursuant to this Agreement, CONSULTANT shall require said person or entity to execute an agreement containing the preceding paragraph.

19. Termination of Agreement. The City may terminate this Agreement without cause by giving CONSULTANT ten (10) days advance written notice from the City Manager.

CONSULTANT may terminate this Agreement without cause by giving CITY thirty (30) days advance written notice. In the event of termination through no fault of CONSULTANT, CITY shall compensate CONSULTANT for services performed as of the date of termination, upon the release to CITY of all Material hereunder, in any and all media or formats in which such materials have been created or are maintained. CITY retains the right to receive and use any Material, notwithstanding any termination or any dispute regarding the amount to be paid.

20. Attorney’s Fees; Venue; Governing Law. If either party commences any legal action against the other party arising out of this Agreement or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney’s fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 12 21. Modification. This Agreement and each provision contained herein may be waived, amended, supplemented or eliminated only by mutual written agreement of the parties.

22. Severability. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

23. Notices. Any notices to parties required by this Agreement shall be delivered personally or mailed, U.S. first class postage prepaid, addressed as follows:

CITY OF ROSEVILLE CONSULTANT

Roseville Electric Utility IEC Corporation
Attn: Electric Utility Director Eric Quintero
116 South Grant Street 3100 Zinfandel Drive, Suite 350 Roseville, CA 95678 Rancho Cordova, CA 95670

Either party may amend its address for notice by giving notice to the other party in writing.

24. Integrated Agreement. This is an integrated agreement and contains all of the terms, considerations, understanding and promises of the parties. It shall be read as a whole.

25. Limitation of Liability. The total aggregate liability of CONSULTANT arising out of the performance or breach of this Agreement shall not exceed insurance coverage limits specified in the Agreement. Notwithstanding any other provision of the Agreement, neither party shall have liability to the other for contingent, consequential or other indirect damages including, without limitation, damages for loss of use, revenue or profit; operating costs and facility downtime; or other similar business interruption losses, however the same may be caused. The limitations and exclusions of liability set forth in this Article 25 shall apply regardless of the fault, breach of contract, tort (including the concurrent or sole and exclusive negligence), strict liability or otherwise of a party, its employees or subcontractors.

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 13 IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. ______, adopted by the Council of the City of Roseville on the ___ day of ____________, 20__, and CONSULTANT has caused this Agreement to be executed.

CITY OF ROSEVILLE, a INTEGRATED ENGINEERS AND
municipal corporation CONTRACTORS CORPORATION DBA
IEC CORPORATION, a California
corporation

BY: _______________________________ BY: _______________________________ DOMINICK CASEY its: _______________________________ City Manager
and
ATTEST:

BY: _______________________________
its: _______________________________

BY: _______________________________

CARMEN AVALOS
City Clerk

APPROVED AS TO FORM:

BY: _______________________________

MICHELLE SHEIDENBERGER
City Attorney

APPROVED AS TO SUBSTANCE:

BY: _______________________________

DAN BEANS
Electric Utility Director
Eric Quintero (Oct 21, 2025 13:40:39 PDT)
Eric Quintero
President
Valerie Quintero (Oct 21, 2025 13:41:37 PDT)
Valerie Quintero
Secretary
Daniel Beans (Nov 4, 2025 14:37:15 PST)

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025]

EXHIBIT “A”

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SECTION E

PROJECT PLAN
E-1

PROJECT PLAN

To demonstrate our professional excellence and world-class service, IEC has included a discussion on our approach to the successful implementation of our services including workflow , staff assignments, subcontractor assignments, and service areas.

1. Workflow – Managing Assignments
IEC manages each assignment through a structured process that emphasizes clarity, accountability, and responsiveness. Every step is designed to ensure that the scope, responsibilities, schedule, and costs are fully defined before work begins, and that the right technical expertise remains engaged through completion.

Assignments typically begin with a request from Roseville Electric staff. IEC responds immediately by deploying the appropriate technical personnel to participate in onsite meetings, perform walkdowns, and review background documentation. This direct engagement with plant staff ensures that the issue is fully understood in its operational context.

Following this review, IEC prepares a written task proposal. The proposal defines the scope of work in detail, delineates responsibilities between IEC, Roseville Electric, and other stakeholders, documents all technical assumptions, and
establishes a project schedule. The schedule includes milestones, hold points, and defined opportunities for stakeholder input. A task-specific budget is included, with a breakdown of anticipated hours and effort for each discipline on a time-and-materials basis.

If revisions are requested, IEC promptly incorporates changes and reissues the proposal until agreement is reached. Once approved, work begins under the agreed scope, schedule, and staff assignments.

A critical principle of IEC’s approach is staff continuity. Personnel assigned to a task remain with that task and are not diverted to other projects. This ensures consistency in technical direction, accountability, and efficiency throughout execution.

During project delivery, IEC holds technical review meetings and provides progress updates at a frequency appropriate to the complexity of the work. Reviews focus on resolving technical issues quickly, validating progress against the schedule, and incorporating any necessary input from Roseville staff.

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IEC’s headquarters in Rancho Cordova is 3 5 minutes from the Roseville Energy Center. This proximity allows rapid mobilization for in -person discussions or onsite technical evaluations without delay.

Importantly, IEC sends the applicable discipline engineer—rather than solely project management staff— so that operational and technical issues are addressed firsthand and resolved directly with plant personnel.

As part of our local service commitment, IEC does not charge the City of Roseville for travel time or expenses related to meetings and onsite support at its facilities. This policy ensures that City resources are directed to technical work and project outcomes, rather than overhead.

2. Assigned Staff
Continuity of staff is essential to project success. The combination of providing experts in each field with specific knowledge in how to seamlessly integrate with City makes our team a perfect fit to effectively get jobs done. As such, IEC is proposing pr oven personnel with significant expertise related gas fired power plants in all disciplines include mechanical, electrical, civil, structural, I&C, environmental, and performance engineering.

We have appointed lead engineers for each engineering discipline who will be primarily visiting the site as needed to ensure staff continuity and familiarity with City staff.

Assigned Lead Engineers
by discipline

Contract Manager/Principal Engineer-In Charge: Mr. Eric Quintero, P.E. will lead and direct the IEC Team and its subconsultants from our local Rancho Cordova office. Mr. Quintero will be the single point of responsibility to ensure all of IEC’s work is executed in accordance with the City’s expectations including budget, schedule, and quality of work. He has managed seven (7) contracts since 2008 between IEC and the City of Roseville equating to 103 tasks and three (3) EPC projects. Under his leadership, there have been no performance or contractual issues or disputes with IEC’s subconsultants nor the City.

Lead Electrical/I&C Engineer: Mr. Aaron Leach, P .E. will oversee the Electrical and I&C Engineering Team from our local Rancho Cordova office. Mr. Leach is a California licensed electrical engineer with extensive experience with electrical systems analysis and detail design for utility scale gas turbine power plants. His hands-on experience includes detailed engineering, field engineering, site inspections, and project management. Mr. Leach is extremely familiar with all three of Roseville’s power plants, having provided engineering and onsite support for the past several years.

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Lead Mechanical Engineer: Justin Wedel, P.E. will oversee the Mechanical Engineering Team from our local Rancho Cordova office. Mr. Wedel is a California licensed engineer with utility scale design and project management experience in the power industry . His experience includes detailed engineering, field engineering, and project implementation. Mr. Wedel has been directly involved with much of IEC’s recent mechanical engineering work for the City of Roseville for REP, REPEAK, and RPP2.

Lead Structural Engineer: Mr. Chuck Sinkey , P.E. will oversee the Civil/Structural Engineering Team from our local Rancho Cordova office. Mr. Sinkey is a California licensed civil and structural engineer with over 39 years of civil and structural engineering experience in a wide variety of engineering design and field functions. As a code compliance design specialist, Mr. Sinkey has dealt with a wide range of applications involving large equipment foundations, unique concrete applications , and structural steel for industrial-sized power plants. Mr. Sinkey has been directly involved with much of IEC’s recent structural engineering work for the City of Roseville for REP, REPEAK, and RPP2.

Lead Thermal Performance Engineer: Mr. Sam Bommareddy holds master’s degree in chemical engineering and has more than 20 years of engineering experience in thermal modeling for the power generation industry using GateCycle. He was the senior performance engineer for Calpine and GE responsible for thermal modeling and performance for both peaker and combined cycle power plants.

More recently, Mr. Bommareddy developed the GateCycle models for REP, RPEAK, and RPP2 under the direction of IEC staff.

Lead Air Quality Consultant: Mr. Jeff Adkins is a registered California professional engineer and a member of the State Bar of California. Prior to joining Trinity Consultants, Mr. Adkins was a supervising air quality engineer with the Bay Area Air Quality Management District. He has a B.S. degree in Chemical Engineering from The Pennsylvania State University and a J.D. from Hastings College of Law in San Francisco. Mr. Adkins is currently providing permitting and emissions support for the City of Roseville’s Compliance Department.

3. Assigned Subcontractors (Subject Matter Experts)
IEC Corporation is complemented by a resource of subconsultants and industry experts. To maximize the quality of our technical support services, IEC has chosen subconsultants who are experts with a vast amount of experience in Siemens SGT -800, Siemens SST-900, and zero liquid discharge (ZLD) systems.

See Section B.2 for Experience. These subcontractors have a proven track-record of providing outstanding field support services on past projects.

When project task requests are issued, we will review our entire team’s qualifications (IEC in-house staff and subcontractors) to determine who has the best expertise in the area being considered. IEC will then

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propose a highly qualified individual or team of experts to ensure our deliverables (including quality and responsiveness) exceed City expectations.

4. Service Areas
IEC service areas include a wide variety of support for utility scale power plants. Our extensive breadth and depth cover all aspects of owner’s engineering from project feasibility to operations and maintenance engineering and field support. The pie chart below illustrates our comprehensive services.

Service Area Approach
To demonstrate IEC's technical understanding and approach to the Scope of Services required for this contract, we have provided a general description of how IEC will effectively support all of the services requested.

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Project Planning
As a design engineering firm, IEC has extensive experience in the planning and design of gas-fired power generation projects and understands the design issues and requirements associated with code compliance and industry standards as well as operational flexibility and reliability. As such, IEC is able to provide added -value during plann ing, conceptual engineering, scope and specification development, equipment selection and operational considerations.

Condition Assessments
Some of the services provided in the past to other utility power generation facilities include:
o Equipment testing and condition evaluation
o Engine and turbine performance evaluation
o Predictive/preventative maintenance plan development
o Facility operational manual preparation
o California Air Resources Board (CARB) Air Permits compliance and documentation o Storm Water Discharge compliance and documentation
o Spill Prevention, Control, and Countermeasures (SPCC) Plan preparation o NERC and FERC regulatory compliance and documentation o Personnel training

Feasibility Analysis and Modeling
The purpose of a feasibility analysis is to reduce the technical, financial, and environmental risks of a potential project. These studies involve breaking down a project to identify the technical, financial, and environmental uncertainties and impacts. Preliminary studies take a number of forms in various applications; however, their impact on the planning and execution of work is essential to the success of a future project. The IEC team has extensive experience with all aspects of power plant feasibility analysis, having worked closely with utilities (including SMUD, TID, SDG&E, PG&E, MID, LADWP, PWP) and other power generation operators throughout California and several other states to conduct due diligence, feasibility studies, and evaluate other proposed pilot projects. Key analyses include:
o Technology Assessments
o Site Evaluations
o Contract Reviews
o Capital Costs
o O&M Assessments
o Economic Evaluations

The IEC team utilizes its experience in engineering design and project management to identify key parameters which will impact the success of a project. Some of the methods the IEC Team would use to perform preliminary studies include:
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o Developing a robust understanding of system defined requirements. o Understanding owner’s required performance metrics and system objectives. o Conducting risk hazard analysis to identify potenti al issues during implementation and integration.
o Applying a thorough understanding of industry codes and guidelines as well as utility specifications applicable to the system.
o Investigating technology/equipment capabilities.
o Evaluating existing equipment/infrastructure performance. o Following market trends in system solutions/performance. o Ensuring the system is suitable for the application and compatible with other equipment and the balance of the design.
o Analyzing the impact of the proposed project.
o Evaluating systems from a safety, reliability, and economical perspectives.

Detail Design
Utilities require more stringent parameters and robust design because of their long-term goals and accountability as public entities. IEC will not just provide a workable design, but designs to the more exacting standards that utilities require for that extra measure of reliability, ease of maintenance, liability protection, and long-term return on investment.

IEC has extensive experience in providing detailed design for a wide variety of utility generation projects and understands the design issues and requirements associated with code compliance and industry standards as well as operational flexibility and reliability. IEC's engineering team includes California Registered Professional Engineers in all disciplines (electrical, mechanical, civil, structural, I&C) who are able to make accurate and reliable recommendations and designs. As such, IEC is able to provide added- value throughout the entire design process - from initial evaluation and conceptual engineering through detailed design.

All of IEC's designs and drawings are produced to industry -recognized standards and in accordance with all applicable codes and regulations but may also be easily tailored to unique client requirements and preferences.

Solicitation Process Support
IEC is able to support the City in the preparation of various reports and recommendations and can provide documentation and formal reporting to satisfy City Council and policy makers. IEC will also support the City through project solicitation processes – from initial planning and document development through evaluation and selection. Through this process, IEC has developed a systematic, comprehensive, and clear approach to writing solicitations. Our approach includes:
o Development of technical, functional, and compliance requirements o Developing the Scope of Work and timetables for operation 4 5

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o Establishing response rules (i.e., bidder questions; delivery of proposals; discrepancies; confidentiality; response scoring methodology, etc.)
o Establishing contract stipulations, terms and conditions o Assessing bidder qualifications
o Developing methodology and definitions for system sizing o Determining adherence to overall system requirements and goals o Developing project comparison methodology and ranking

This approach helps us to ascertain the most important information about each response and evaluate this information against a specific scoring system to determine the response and agreement that delivers the best overall value.

Project Coordination
IEC has had the opportunity to work with a wide variety of public utilities during all phases of large scale utility projects and have harmoniously worked with their respective engineers, managers, policy decision makers, legal counsel, construction crews, administrators, and Directors’ Boards. Our personnel can easily adapt to the structure and culture of the organization to ensure clear communication and coordination with our clients.

IEC will assist the City with development and coordination of project work and schedules for all energy projects/efforts being developed by the City, identifying major equipment deliverables, utility deliverables, key permit requirements, and preparation of regular project status reports. Our key project personnel are able to coordinate work with City departments and work performed by third party consultants to ensure consistent approach with the City's energy objectives and compliance with safety procedures and protocol.

Construction Management and QC Inspections
The IEC team members have years of project site support experience in design, field engineering, project construction oversight, inspections, and system/plant operations. We provide onsite support to monitor site work, cultivate progress, and maintain compliance throughout facility development and operation. Our experts also provide specialized documentation, inspection, and training services to ensure successful upgrades or installations and long-term reliability. Our site services include: Project Execution Planning and Coordination; Project/Contract Administration; Condition of Certification Compliance; Safety and Quality Assurance Compliance; Field Engineering and Inspection; RFI/DCN Management; Change Order and Claims Management; Detailed Budgets & Sche dule Development and Tracking; Document Control; Start-up and Commissioning; Training; and Punch List Closeout.

IEC also has experience in supporting operations for electrical facilities. Our professional field engineers are rigorously trained in their plant and electrical system functions and apply the latest products and 6 7

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technologies to deliver responsive services and measurable , bottom line results. O&M Services include:

Plant Procedural Planning and Coordination; O&M Estimating & Budgeting; Plant Staffing, Training, Policies, and Procedures; Safety and Quality Control Programs; Operability, Maintenance, and Reliability Procedures/Programs; Plant Assessments and Improvements; Plant Optimization and Upgrades; Major Maintenance and Outage Management; Operations, Maintenance, and Compliance Tracking; and Inventory and Procurement Services.

Quality Control & Inspections
IEC’s quality control for this project, as with other utility projects, will begin with the City ’s own standards. IEC strives to design projects and perform work exactly in accordance with the client’s own proven standards. This typically makes us different from ultra large engineering firms that prefer to use their own company standards. This will allow IEC to ensure compliance with the City’s standards before a deliverable is submitted to Roseville for review. In addition to using the City ’s own standards , IEC maintains an internal quality control process that is tailored to be project specific.

Although the contractors will have construction drawings, it doesn’t mean that they will install the equipment per the code and/or the final construction drawings and specifications. In addition, Construction contractors are notorious for ignoring inspection hold points that are required by the Code.

IEC will inspect all work to ensure it is installed correctly using the correct materials, methods and practices. IEC will also ensure that it is properly tested and accepted and that the Contractor is aware of the hold points prior to continuing with construction. Proper system inspection acceptance will be required.

Permitting, Compliance, and Environmental Support
Trinity Consultants is our designated air quality specialist due to their long history in teaming with IEC for a variety of environmental tasks including Environmental Impact Report (EIR), Environmental Impact Statement (EIS), Negative Declaration (ND), or Environmental Assessment (EA). In addition, Trinity Consultants is currently supporting the City of Roseville on permit modifications for RPEAK and RPP2.

Trinity Consultants is able to provide: 1) C ompliance assistance and strategy development for facilities subject to U.S. EPA and local air district enforcement actions; 2) Preparation of air district variance petitions and representation at variance hearings; 3) Preparation of CEC Applications for Certification, Title V permit applications, and Title IV Acid Rain Monitoring Plans for power plants; 4) Preparation of health risk assessments for entire industrial facilities and individual projects; and 5) Preparation of permit applications for various industrial sources including Best Available Control Technology review, Offsets and emission reduction credit analyses, and PSD, NSPS, and NESHAPS applicability review.

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[B:\City Attorney\corres\Kelly\Contracts 2025\IEC Owner Engineer Services.docx;10/15/2025] 2 EXHIBIT “B”

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IEC Owner Engineer Services - Final
Final Audit Report 2025-10-21
Created: 2025-10-21
By: Steve Hancock ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA62_wPs5MvyrcHs7E5acp9zWpiiR1Zz4I "IEC Owner Engineer Services - Final" History
Document created by Steve Hancock ([email protected]) 2025-10-21 - 5:57:35 PM GMT
Document emailed to Eric Quintero ([email protected]) for signature 2025-10-21 - 5:57:42 PM GMT
Document emailed to [email protected] for signature 2025-10-21 - 5:57:42 PM GMT
Email viewed by Eric Quintero ([email protected]) 2025-10-21 - 5:58:36 PM GMT
Document e-signed by Eric Quintero ([email protected]) Signature Date: 2025-10-21 - 8:40:39 PM GMT - Time Source: server Email viewed by [email protected]
2025-10-21 - 8:40:53 PM GMT
Signer [email protected] entered name at signing as Valerie Quintero 2025-10-21 - 8:41:35 PM GMT
Document e-signed by Valerie Quintero ([email protected]) Signature Date: 2025-10-21 - 8:41:37 PM GMT - Time Source: server Agreement completed.
2025-10-21 - 8:41:37 PM GMT

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IEC Owner Engineer Services - Final - signed
Final Audit Report 2025-11-04
Created: 2025-11-04
By: Marian Naguib ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA4Aj2uK6kXAWWXDgk2x4bmYR9xguOT_Bl "IEC Owner Engineer Services - Final - signed" History
Document created by Marian Naguib ([email protected]) 2025-11-04 - 9:42:33 PM GMT
Document emailed to Daniel Beans ([email protected]) for signature 2025-11-04 - 9:43:31 PM GMT
Email viewed by Daniel Beans ([email protected])
2025-11-04 - 10:37:03 PM GMT
Document e-signed by Daniel Beans ([email protected]) Signature Date: 2025-11-04 - 10:37:15 PM GMT - Time Source: server Agreement completed.
2025-11-04 - 10:37:15 PM GMT

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RESOLUTION NO. 25-359

APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND MESA ASSOCIATES, INC., AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Professional Services Agreement for Owner’s Engineer Services, by and between the City of Roseville and Mesa Associates, Inc., has been reviewed by the City Council; and

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

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Seal Location
on Original

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City Council
Communication
Meeting Date: 11/19/2025
Item #: VII.15
File #: 0323 & 0214 &
0201-01
Item ID: 2025-808

Title: 2026 Selective Traffic Enforcement Program - Non-Capital Multi-Year Project Approval, Grant Award, and Budget Adjustment
Contact: Mark Peinado 916-774-5021 [email protected]

SUMMARY
Staff recommends Council authorize a new non-capital multi-year project, accept the 2026 Selective Traffic Enforcement Program Grant, and approve a budget adjustment to appropriate $165,000 of grant funding in the City's Grants Fund.

RECOMMENDATION
Staff recommends that the City Council:

1) Approve the establishment of a new non-capital multi-year Project (2026 Selective Traffic Enforcement Program - STEP);
2) Adopt a resolution accepting the 2026 Selective Traffic Enforcement Program (STEP) grant award and authorizing the City Manager or his designee to execute the grant agreement and any other required documents on behalf of the City; and
3) Adopt an ordinance to approve a budget adjustment appropriating $165,000 in the Grants Fund to the Project for the funding of traffic safety enforcement, equipment, and training.

BACKGROUND
The goal of the California Office of Traffic Safety (OTS) Grant Program is to prevent serious injury and death resulting from motor vehicle crashes so that all roadway users arrive at their destination safely.

Using Federal Highway Safety Program funds, the OTS partners with political subdivisions of the state to address California's highway safety needs at the state, county, and local level.

OTS funds programs in the following areas:

Alcohol Impaired Driving - These programs aim to prevent people from driving under the influence (DUI) of alcohol or other drugs and to remove DUI drivers from the road. OTS grants use a comprehensive approach by funding education, prevention, and enforcement programs and by focusing on high-risk groups.

Distracted Driving - These programs aim to reduce collisions involving drivers using handheld devices.

Countermeasures include increased and focused enforcement, observational surveys, and public awareness campaigns, while other actions are being developed to change behavior.

Drug Impaired Driving - These programs aim to decrease the average response time for the arrival of appropriate equipment at collision sites in rural areas. Funding also supports increased officer training in the National Highway Traffic Safety Administration (NHTSA) Advanced Roadside Impaired Driving

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Enforcement (ARIDE) and Drug Recognition Evaluator (DRE) programs, which should lead to better detection of drug-impaired drivers.

Motorcycle Safety - These programs support new actions in the effort to reduce motorcycle collisions, injuries and fatalities. Activities include enhancing the motorcycle safety awareness component in driver education courses, encouraging the use of proper protective equipment for riders, outreach to un- endorsed motorcycle owners offering refresher rider training courses, and consideration of motorcycle safety in roadway design.

Occupant Protection - These programs support statewide and local public information campaigns, increased enforcement and community education, outreach, and training. More specifically, the programs provide child safety seats to low-income families, conduct child safety seat check-ups, and educate teens about using seat belts.

Pedestrian Safety/Bicycle Safety - These programs increase awareness of traffic rules, rights, and responsibilities among various age groups. These programs are developed to be attractive and interactive in an effort to truly impact students. At the elementary school level, parents and teachers are drawn into the programs as active role models and mentors in traffic safety. Grantees conduct traffic safety rodeos and presentations in an effort to build students' skills and erostrate proper practical application of those skills. To boost compliance with the law and decrease injuries, safety helmets are properly fitted and distributed to children in need for use with bicycles, scooters, skateboards, and skates. There is a special emphasis on programs designed exclusively for the hard-to-reach population at the middle and high school levels. Additional outreach endeavors include programs targeting the senior population along with a multicultural approach to address safer driving and walking behaviors.

Police Traffic Services - These programs focus on a comprehensive approach to enforce and encourage compliance with seat belt use, impaired driving, speed limit, red light running, and other traffic laws. The grants are highly effective in reducing traffic collisions by dedicating resources to selective enforcement and education programs. These comprehensive programs have a long-lasting impact in reducing fatal and injury collisions. Under these programs, communities use available public and private assets to identify and attack significant traffic safety problems and other vehicle-related crimes.

Traffic Records/Roadway Safety - These programs concentrate on the vehicle operating environment and are strongly influenced by enforcement, engineering, and utilizing relevant data generated by those activities to improve roadway safety and traffic records. OTS advocates efforts to automate traffic collision database systems and the ability to analyze and map high-collision locations. Grant funded items include hardware, software, and expert services necessary to aid in the automation of manual processes, eliminate process duplication, and facilitate enhanced data gathering and data sharing.

Within the parameters of this grant, the goal of the Roseville Police Department (RPD) is to address two critical crash factors: excessive speed and impaired driving. For the period 2017-2019 (see detail below), the number of fatal and injury crashes averaged 1,000 victims per year. The number of injury collisions has dropped year by year:

2017 - 1,112
2018 - 978

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2019 - 909
2020 - 699
2021 - 600
2022 - 606
2023 - 515

During the three-year period between 2020 and 2022, there were over 700 speed-related fatal and injury accidents in Roseville. RPD data shows that from 2020 and 2023 there were 1,721 people injured in collisions. OTS traffic statistics validate the RPD data points.

In addition to speed, DUI is a leading cause of crashes in Roseville. RPD data shows that from 2017 to 2020 there were 150 victims killed or injured in alcohol-related crashes. Roseville attracts many people to its restaurants and bars after work hours. According to the California Department of Alcoholic Beverage Control, Roseville has 281 "active on-sale retail license establishments" (i.e., bars and restaurants). This can be a problem on roadways when people leave these establishments after having too much to drink.

Nighttime crashes in Roseville, from the hours of 9pm - 3am, totaled more than 966 from 2021-2023.

In addition, the City's proximity to Folsom State Park serves to compound the number of impaired drivers on Roseville roads. While alcohol is prohibited in the park, many drivers in the warm weather months, depart from the park on a major Roseville artery (Douglas Blvd.) after over consumption of alcohol.

Crashes due to speed and/or DUI are hazardous not only to the offender but to everyone in their path. This includes other drivers, motorcyclists, bicyclists, and pedestrians. It is also important to note that there may be an overlap in the reason a crash occurs. For example, someone who is DUI may cause a hit-and-run crash. Targeting individuals that crash due to speed and/or DUI can serve to reduce crashes involving motorcyclists, bicyclists, and pedestrians.

The Grant Award will provide funding for the following purpose:

- Officer overtime for increased traffic safety enforcement: $147,400 - Traffic safety equipment (Light Detection and Ranging (LIDAR) and DUI checkpoint supplies): $12,436 - Support traffic related training: $5,164

Total Grant Award amount: $165,000

FISCAL IMPACT
The recommended budget adjustment will establish and fund a new non-capital multi-year improvement project, the 2026 Selective Traffic Enforcement Program - STEP, in the Grants Fund for a total amount of $165,000. This grant will be used to fund officer overtime for increased traffic safety enforcement, traffic safety equipment, and support traffic related training.

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CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

2. Remain fiscally responsible in a changing world

Respectfully Submitted,
Mark Peinado, Management Analyst

Troy Bergstrom, Police Chief

ATTACHMENTS:

1. Resolution 25-357

2. Grant Agreement - PT26185_Roseville PD

3. Ordinance 7012

REVIEWERS:

Mark Peinado, Police Department Created/Initiated - 10/29/2025 Liz Luevano, Police Department Approved - 10/29/2025
Troy Bergstrom, Police Department Approved - 10/30/2025 Kelly Aye, City Attorney Department Approved - 11/4/2025 Katrina Six, City Clerk Department Approved - 11/4/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 11/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 11/6/2025 Michelle Sheidenberger, City Attorney Department Approved - 11/7/2025 Dominick Casey, City Clerk Department Approved - 11/10/2025 Katrina Six, City Clerk Department Final Approval - 11/10/2025

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RESOLUTION NO. 25-357

ACCEPTING A GRANT AWARD FROM THE CALIFORNIA OFFICE OF TRAFFIC

SATETY, SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)

WHEREAS, the City of Roseville Police Department was awarded $165,000 in grant funds from the State of California Office of Traffic Safety as part of the Selective Traffic Enforcement Program (STEP).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that the City of Roseville accepts the grant award from the State of California Office of Traffic Safety, and the City Manager is hereby authorized to execute the Grant Agreement and any required documents.

BE IT FURTHER RESOLVED that as the grant recipient, the City of Roseville agrees to comply with all conditions and requirements related to the award.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of __________________________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR
ATTEST:

___________________________
City Clerk

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9/22/2025 10:41:36 AM Page 1 of 19

State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT26185

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Roseville From:

To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
Roseville Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $165,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Mike Ryland

Sergeant

[email protected]

(916) 746-1064

10561 Junction Boulevard
Roseville, CA 95678
ADDRESS: Troy Bergstrom

Chief

[email protected]

(916) 774-5010

10561 Junction Boulevard
Roseville, CA 95678
{{_es_signer2_signature}} {{_es_signer2_date}} {{_es_signer4_signature}} {{_es_signer4_date}} (Signature) (Date) (Signature) (Date)

C. FISCAL OFFICIAL

D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: Mark Peinado

Budget Manager

[email protected]

(916) 774-5021

10561 Junction Boulevard
Roseville, CA 95678
ADDRESS: Stephanie Dougherty

Director

[email protected]

(916) 509-3030

2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
{{_es_signer3_signature}} {{_es_signer3_date}} {{_es_signer6_signature}} {{_es_signer6_date}} (Signature) (Date) (Signature) (Date)

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E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu

SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

W49TKZLUYCJ3

311 Vernon St.

Roseville
95678-2649
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES
405e DDL-26 20.616 0521-0890-101 2025 04/25 BA/25 $15,000.00 402PT-26 20.600 0521-0890-101 2025 04/25 BA/25 $50,000.00 164AL-26 20.608 0521-0890-101 2025 04/25 BA/25 $100,000.00

AGREEMENT
TOTAL $165,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$165,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE {{_es_signer5_signature}} {{_es_signer5_date}} $165,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT26185

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

Roseville is the largest city in Placer County, with a population of 151,000. It is located within the Sacramento metropolitan area. Because the city is considered a regional shopping destination, the population increases to almost 200,000 during business hours. Interstate 80 runs through Roseville and State Route 65 runs along the northern edge of the city. Roseville is located a few miles from Folsom State Park. Because of its proximity to a large metropolitan area, the park attracts millions of visitors every year, many of which travel through Roseville. Thunder Valley Casino is just north of the Roseville city limits. The casino also attracts millions of visitors yearly and now has a large concert venue. Many of the casino visitors will drive through Roseville while under the influence. Retail sales play a significant role in Roseville’s economy, with the Westfield Galleria Mall being the second-largest shopping mall in Northern California. In addition, the city is home to the Roseville Auto Mall, the Union Pacific railyard, several major medical facilities, and the Hewlett Packard Enterprise campus. Roseville has a total area of 44.08 miles. Within the city boundaries, there are 485 centerline miles, 200 signalized intersections, 38.4 miles of Class 1 bike routes (multi-use trails), 233 miles of Class 2 bike routes (bike lanes), and 6 miles of buffered bike lanes.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

The City of Roseville saw a slight decrease in injury crashes from 606 in 2022 and 515 in 2023. The number of fatal crashes increased from 2022, at 5 fatal crashes, to 6 fatal crashes in 2023. In 2024, the City of Roseville again saw an increase at 652 injury crashes. Unfortunately, these numbers are increasing each year. The City of Roseville intends to utilize all enforcement and education efforts to help reduce future crashes.

Within the parameters of this grant, the goal of the Roseville Police Department (RPD) will address two critical crash factors – excessive speed and impaired driving.

Between 2020 and 2022, RPD traffic statistics show that there were over 700 speed-related fatal and injury crashes in Roseville. RPD data shows that from 2020 and 2023, there were 1721 people injured in crashes.

In 2021, there were 321 speed related fatal and injury crashes. In 2022, there were 285 speed related fatal and injury crashes. In 2023, there were 215 fatal and injury crashes.

Alcohol-involved injury crashes have increased from injury crashes in 2022 to injury crashes in 2023. Roseville attracts many people to its restaurants and bars after work hours. According to the California Department of Alcoholic Beverage Control, Roseville has 281 “active on-sale retail license establishments” (i.e., bars and restaurants). This can be a roadway problem when people leave these establishments after having too much to drink. Nighttime crashes in Roseville from the hours of 2100-0300 totaled more than 966 from 2021-2023.

In addition, the city’s proximity to Folsom State Park serves to compound the number of impaired drivers on Roseville roads. While alcohol is prohibited in the park, many drivers in the warm weather months, depart from the park on a major Roseville artery (Douglas Blvd.), after having had too much to drink. Crashes due to speed and DUI are hazardous not only to the offender but to everyone in their path. This includes other drivers, motorcyclists, bicyclists, and pedestrians. It is also important to note that there may be an overlap in the reason a crash occurs. For example, someone who is DUI may cause a hit-and-run crash.

Define the target population the grant intends to serve and how they are affected by the problem(s).

The target population this grant will serve includes all the visitors and residents of the City of Roseville, particularly those living in areas with high traffic volumes, frequent traffic crashes, and a history of unsafe driving behaviors.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

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2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 1 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 1 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Send law enforcement personnel to the DRE Recertification training. 1

8. Send law enforcement personnel to SFST Instructor training. 1

9. Send law enforcement personnel to DRE Instructor training. 1

10. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 11. Conduct DUI Saturation Patrol operation(s). 31

12. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
10

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13. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
10 14. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 4 15. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 16. Participate in highly visible collaborative DUI Enforcement operations. 4

17. Participate in highly visible collaborative Traffic Enforcement operations. 3

18. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 Conduct all training needed to implement the program, in the first quarter.  Purchase all grant related supplies and materials to implement the program, in the first quarter.  Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements

The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.

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 News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
 Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs.  Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

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4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT26185

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
405e DDL-26 20.616 Distracted Driving Laws $15,000.00
402PT-26 20.600 State and Community Highway
Safety
$50,000.00
164AL-26 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$100,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS

Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-26 $6,000.00 2 $12,000.00
DUI Saturation Patrols 164AL-26 $2,550.00 31 $79,050.00 Collaborative DUI Enforcement 164AL-26 $1,700.00 4 $6,800.00 Traffic Enforcement 402PT-26 $2,265.00 10 $22,650.00
Pedestrian and Bicycle Enforcement 402PT-26 $1,700.00 4 $6,800.00 Collaborative Traffic Enforcement 402PT-26 $1,700.00 3 $5,100.00 Distracted Driving Enforcement 405e DDL-
26 $1,500.00 10 $15,000.00
Category Sub-Total $147,400.00
B. TRAVEL EXPENSES
In State Travel 402PT-26 $5,164.00 1 $5,164.00
$0.00
Category Sub-Total $5,164.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-26 $2,150.00 1 $2,150.00
Radar Device 402PT-26 $2,571.50 4 $10,286.00
Category Sub-Total $12,436.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $165,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT26185

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

Radar Device - To measure the speed of motor vehicles. This device will be used for speed enforcement.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT26185
Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)

The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:

 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)

The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:

 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
 The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
 Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not);
 Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES

In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:

“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”

The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES

More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub- recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)

The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)

The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)

None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)

The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)

The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING

In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

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INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS

1. Each agency is allowed a total of FIVE (5) GEMS Users.

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

CURRENT GEMS USER(S)

1. Steve Abe
Title: Volunteer Media Contact: No
Phone: (916) 774-1063
Email: [email protected]

2. Troy Bergstrom
Title: Chief Media Contact: No
Phone: (916) 774-5010
Email: [email protected]

3. Mark Peinado
Title: Budget Manager Media Contact: No
Phone: (916) 774-5021
Email: [email protected]

4. Mike Ryland
Title: Sergeant Media Contact: No
Phone: (916) 746-1064
Email: [email protected]

State of California – Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C

GRANT NUMBER
PT26185

GRANT DETAILS
Grant Number: PT26185
Agency Name: Roseville Police Department
Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $165,000.00
Authorizing Official: Troy Bergstrom
Fiscal Official: Mark Peinado
Grant Director: Mike Ryland

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Complete the below information if adding, removing or editing a GEMS user(s)

GEMS User 1
Add/Change {{[]c11_es_:signer1}} Remove Access {{[] c12_es_:signer1}}

Add as a media contact? Yes {{[]c1_es_:signer1}} No{{[]c2_es_:signer1}} {{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }} Name Job Title
{{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }} Email address Phone number
GEMS User 2
Add/Change {{[]c13_es_:signer1}} Remove Access {{[]c14_es_:signer1}}

Add as a media contact? Yes {{[]c3_es_:signer1}}No {{[]c4_es_:signer1}} {{UserName2_es_:signer1 }} {{UserTitle2_es_:signer1 }} Name Job Title
{{UserEmail2_es_:signer1 }} {{UserPhone2_es_:signer1 }} Email address Phone number
GEMS User 3
Add/Change {{[]c15_es_:signer1}} Remove Access {{[]c16_es_:signer1}}

Add as a media contact? Yes {{[]c5_es_:signer1}}No {{[]c6_es_:signer1}} {{UserName3_es_:signer1 }} {{UserTitle3_es_:signer1 }} Name Job Title
{{UserEmail3_es_:signer1 }} {{UserPhone3_es_:signer1 }} Email address Phone number
GEMS User 4
Add/Change {{[]c17_es_:signer1}} Remove Access {{[]c18_es_:signer1}}

Add as a media contact? Yes {{[]c8_es_:signer1}}No {{[]c7_es_:signer1}} {{UserName4_es_:signer1 }} {{UserTitle4_es_:signer1 }}

Name

Job Title
{{UserEmail4_es_:signer1 }} {{UserPhone4_es_:signer1 }} Email address Phone number
GEMS User 5
Add/Change {{[]c19_es_:signer1}} Remove Access {{[]c20_es_:signer1}}

Add as a media contact? Yes {{[]c9_es_:signer1}}No {{[]c10_es_:signer1}} {{UserName5_es_:signer1 }} {{UserTitle5_es_:signer1 }} Name Job Title
{{UserEmail5_es_:signer1 }} {{UserPhone5_es_:signer1 }}

Email address

Phone number
Form completed by: {{Sig_es_:signer1:signature}} Date: {{Dte1_es_:signer1:date}}

As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. {{Sig_es_:signer2:signature}} {{Name1_es_:signer2:fullname }} Signature Name
{{Dte2_es_:signer2:date}} Grant Director
Date Title

Page 907 of 1068 ends

ORDINANCE NO. 7012

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the 2026 Selective Traffic Enforcement Program project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

Page 908 of 1068 ends

REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025

Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2270 5080 84001 700085 147,400 Increase project labor budget for overtime 2270 5461 84001 700085 5,164 Increase training and development 2270 5395 84001 700085 12,436 Increase equipment under 5,000 for supplies 1001 5071 44060 110,550 Increase Traffic overtime budget 1001 5980 44060 (110,550) Increase secondary labor credit for Traffic overtime

EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 165,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2270 4401 84001 700085 165,000 Increase project revenue budget for total amount of grant reimbursement

REVENUES/TRANSFERS IN TOTAL 165,000

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000

FUND BALANCE TOTAL -

Justification for Budget Adjustment:

Staff recommends that Council authorize the establishment of a new Non-Capital Multi-Year Project – the 2026 Selective Traffic Enforcement Program - STEP (the "Project"), and adopt an ordinance to approve a budget adjustment appropriating $165,000 in the Grants Fund to fund Officer overtime for traffic enforcement, education, and outreach related to traffic safety. The Roseville Police Department has been awarded funding from the Selective Traffic Enforcement Program (STEP), through the State of California Office of Traffic Safety. This budget adjustment increases the revenue and expenditure budgets for project No. 700085 by the total grant award of $165,000 and adjusts the Traffic labor budget for overtime and secondary labor. Due to the grant period crossing two fiscal years, the adjustment to the Traffic labor budget only reflects the estimated expenditure for FY2025-26 in the amount of $110,550. The remaining $36,850 will be budgeted during FY2026-27 budget development. 2025-26Mark Peinado / Management Analyst
Mark Peinado / Management Analyst
Police Department

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City Council
Communication
Meeting Date: 11/19/2025
Item #: VII.16
File #: 0323 & 0214 &
0201-01
Item ID: 2025-809

Title: 2024 Homeland Security Grant Program — Capital Improvement Project Approval, Grant Award, and Budget Adjustment
Contact: Mark Peinado 916-774-5021 [email protected]

SUMMARY
Staff recommends authorization of a new Capital Improvement Project, acceptance of the 2024 Homeland Security Grant Program award, and approval of a budget adjustment to appropriate $57,887 of grant funding in the City's Grant Fund.

RECOMMENDATION
Staff recommends that the City Council:

1) Authorize the establishment of a new Capital Improvement Project, FY2024 Homeland Security Grant Program; and
2) Adopt a resolution accepting the FY2024 Homeland Security Grant Program award and authorizing the City Manager or his designee to execute the grant agreement and any other required documents on behalf of the City of Roseville; and
3) Adopt an ordinance to approve a budget adjustment appropriating $57,887 in the Grants Fund to the Project.

BACKGROUND
Congress, through the federal Department of Homeland Security, periodically allocates funds for local security and preparedness needs. Sometimes the allocations are based on population, and sometimes they are based on identified local risks. The funds are distributed to the states, and the states distribute them to counties. In each county, an Approval Authority, comprised of the Public Health Officer, the Sheriff, a City Police Chief, a County Fire Agency Representative and a City Fire Agency Representative, prioritize needs and allocate funds for specific items. Placer County's Office of Emergency Services (PCOES) administers the grants, files claims for reimbursement from the federal government, and then distributes the reimbursements to local agencies. Placer County's Office of Emergency Services has awarded the City of Roseville as a sub-grantee from the 2024 Department of Homeland Security Grant Program a total of $57,887 in grant awards.

The Roseville Police Department was awarded a total of $57,887 with subaward contract 2024-0088-072 to purchase $43,415 in armored shields for SWAT vehicles and $14,472 in magnified optics equipment for the Department's Rapid Containment Team (RCT).

FISCAL IMPACT
The recommended budget adjustment will establish and fund a new Capital Improvement Project, the FY2024 Homeland Security Grant Program, in the Grants Fund for a total amount of $57,887.

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CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

Respectfully Submitted,
Mark Peinado, Management Analyst

Troy Bergstrom, Police Chief

ATTACHMENTS:

1. Resolution 25-351

2. Homeland Security Grant Program

3. Ordinance 7011

REVIEWERS:

Mark Peinado, Police Department Created/Initiated - 10/29/2025 Liz Luevano, Police Department Approved - 10/29/2025
Troy Bergstrom, Police Department Approved - 10/30/2025 Kelly Aye, City Attorney Department Approved - 11/3/2025 Katrina Six, City Clerk Department Approved - 11/4/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 11/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 11/6/2025 Michelle Sheidenberger, City Attorney Department Approved - 11/6/2025 Dominick Casey, City Clerk Department Approved - 11/10/2025 Katrina Six, City Clerk Department Final Approval - 11/10/2025

Page 911 of 1068 ends

RESOLUTION NO. 25-351

APPROVING A SUBAWARDEE GRANT AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND THE PLACER COUNTY OFFICE OF EMERGENCY SERVICES,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, the Department of Homeland Security Subawardee Grant Agreement, by and between the City of Roseville and the Placer County Office of Emergency Services, has been reviewed by the City Council to receive grant funds from the United States Department of Homeland Security for the 2024 Homeland Security Grant Program; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that the City of Roseville accepts the United States Department of Homeland Security grant award through the Placer County Office of Emergency Services, and the City Manager is hereby authorized to execute the aforementioned Subawardee Grant Agreement and any and all documents as may be necessary to accept the funding and any subsequent revisions that effectuate the overall purpose of the agreement, so long as any such revisions are non- substantive or ministerial in nature and have been approved by the City Attorney’s Office.

BE IT FURTHER RESOLVED that as the grant recipient, the City of Roseville agrees to comply with all conditions and requirements related to the award.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville

DEPARTMENT OF HOMELAND SECURITY

SUBAWARDEE GRANT AGREEMENT

CONTRACT NO: 2024-0088-072
DEPARTMENT: Placer County Office of Emergency Services SUBAWARDEE: City of Roseville
SUBAWARDEE UEI #: W49TKZLUYCJ3

GRANT INFORMATION:

Fiscal Year (FY) 2024 Homeland Security Grant Program (HSGP) Subaward #2024-0088 Subaward Period: 09/01/2024 – 05/31/2027
Federal Grantor Agency – US Department of Homeland Security CFDA #97.067 Pass-through State Agency – California Office of Emergency Services FIPS #061-00000, Subaward #2024-0088

This Agreement is entered into as of the date last signed below (“Effective Date”) between the County of Placer, a political subdivision of the State of California (hereinafter “County”) and City of Roseville hereinafter “SUBAWARDEE”, collectively “Parties”).

WHEREAS, County has been designated as the pass-through agent for the local administration of the State Homeland Security Grant Program (“SHSGP”) which consists of federally awarded funds from the Federal Emergency Management Agency (“FEMA”) through the California Governor’s Office of Emergency Services (“CalOES”); and

WHEREAS, SUBAWARDEE submitted an application to County for an award of a portion of the SHSGP that has been awarded to County; and

WHEREAS, County has approved SUBAWARDEE’s application for such grant funds conditioned on SUBAWARDEE’s approval and execution of this Agreement; and

WHEREAS, the purpose of this Agreement is to memorialize SUBAWARDEE’s legal obligations with respect to its use of the grant funds and its compliance with the terms and conditions of the SHSGP; and

WHEREAS, pursuant to Placer County Board of Supervisors Resolution No. 2022-128 (current HSGP GBR) dated June 21, 2022, which is attached hereto and incorporated herein as Exhibit C, the Assistant Director of the Placer County Office of Emergency Services (“PlacerOES”) has been authorized to execute this Agreement on behalf of County; and

WHEREAS, County and SUBAWARDEE desire to enter into this Agreement on the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth, County and SUBAWARDEE agree as follows:

1. GRANT FUNDS & GRANT ACTIVITIES. SUBAWARDEE will utilize 2024 State Homeland Security Grant Program (SHSGP) grant funds (“Grant Funds”) only in the amount, type, and manner described in Exhibit A (“Scope of Grant Activities”). SUBAWARDEE will complete the tasks and/or activities in Exhibit A (“Grant Activities”) within the term of this Agreement.

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2. TERM OF AGREEMENT. This Agreement commences on the last date of execution of this Agreement and shall terminate on December 31, 2026 (December of year prior to closeout date).

3. SHSGP OBLIGATIONS.

A. Federal and State Requirements. The state and federal grant award requirements are provided in Exhibit B (“CalOES Standard Assurances”). SUBAWARDEE shall abide by all requirements therein, including:

i. The Department of Homeland Security Standard Terms and Conditions referenced therein.

ii. The requirement to provide proof in the form of a duly adopted resolution of the SUBAWARDEE’s governing body supporting the application and the proposed Grant Activities and identifying the individual who is authorized to execute this Agreement, which shall be provided as Exhibit D to this Agreement.

iii. The requirement to adhere to government cost principles, uniform administrative requirements, and audit requirements provided in 2 CFR 200, as they may be updated from time to time by the federal Office of Management and Budget.

iv. The requirement to adhere to all applicable federal regulations; the FEMA Notice of Funding Opportunity (“NOFO”); the FEMA Preparedness Grants Manual; the California Supplement to the NOFO; and federal and state grant program guidelines.

v. The audit and access to records provisions, which require SUBAWARDEE to provide County, the Comptroller General of the Unities States, and, if appropriate, the state, with access to all records related to the Grant Funds.

B. Procurement. SUBAWARDEE’s systems for acquiring goods and services under this Agreement shall comply with applicable federal regulations. All contracts awarded by SUBAWARDEE related to this Agreement, including but not limited to those in amounts less than the simplified acquisition threshold, shall contain the provisions set forth in 2 CFR 200, as applicable.

C. Use of Grant Funds for Fee or Profit Prohibited. The use of Grant Funds for the payment of any fee or profit under a sub-award, as defined in 2 CFR 200 subpart A–E, is not allowable.

The term sub -award does not include the SUBAWARDEE’s procurement of goods and services needed to carry out Grant Activities.

D. Post-Award Requirements . SUBAWARDEE shall meet all c loseout and continuing responsibilities, such as equipment tracking, monitoring, auditing , and records retention pursuant to the requirements in Exhibit B. SUBAWARDEE expressly agrees that use of the funds award is subject to single audit requirements pursuant to 2 CFR Part 200, Subpart F – Audit Requirements, Section 200.500.

E. Notification of Adverse Developments. The SUBAWARDEE shall notify County in writing of any developments that have a significant adverse impact on Grant Activities, as soon as reasonably practicable. This notification shall include a statement of the adverse issues,

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impact expected, action taken or contemplated, and any assistance needed to resolve the situation.

F. Pre-award Costs. SUBAWARDEE may not incur pre-award costs prior to the effective date of this Agreement as determined by CalOES. If SUBAWARDEE chooses to incur pre-award costs, it is at SUBAWARDEE’s sole risk and shall not impose any obligation on County.

G. Unexpended Allocation. SUBAWARDEE is not authorized to carry forward any unexpended allocation of Grant Funds beyond the term of this Agreement. As soon as SUBAWARDEE is aware that Grant Funds will not be expended, SUBAWARDEE shall notify County in writing and return the unused allocation of Grant Funds to County.

H. Ownership of Work Product. All technical data, evaluations, plans, specifications, reports, documents, or other work products developed by SUBAWARDEE hereunder shall be the property of the federal government, state, and County and shall be delivered to County by SUBAWARDEE upon completion of the Grant Activities. SUBAWARDEE may retain copies thereof for its files and internal use. Publication of the information directly derived from work performed or data obtained in connection with services rendered under this Agreement must first be approved in writing by County and state as applicable.

I. Property. Title to all nonexpendable and expendable tangible personal property purchased by the SUBAWARDEE with Grant Funds shall be deemed to have vested in the SUBAWARDEE upon purchase, in accordance with the provisions of 2 CRF 200, without further obligation. Title to any federally owned property remains vested in the federal government. No real property may be acquired with Grant Funds.

J. Reports. SUBAWARDEE shall submit the following reports and/or information electronically to County:

i. Quarterly Status Report. This report form provided by County, is due 15 days after quarter end, shall keep the County informed of SUBAWARDEE activity and progress toward accomplishment of the objectives of the Grant Activities.

ii. Equipment Tracking. SUBAWARDEE shall submit equipment information to County at least every 18 months, as required by 2 CFR 200. The equipment information must include a physical inventory report of all equipment that was purchased with the Grant Funds. SUBAWARDEE must report all equipment valued under $5,000 to County, and County approval is required to remove such equipment from the equipment inventory report. Equipment that is lost, stolen, or destroyed needs to be reported to County and may need to be replaced by SUBAWARDEE at SUBAWARDEE’s sole expense.

4. GRANT FUND PAYMENT.

A. County shall process SUBAWARDEE’s payment requests on a reimbursement basis. Grant Funds shall not be paid in advance. SUBAWARDEE shall submit payment requests quarterly, as provided below.

i. Quarter 1 (January–March): Payment request due April 15

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ii. Quarter 2 (April–June): Payment request July 15

iii. Quarter 3 (July–September): Payment request October 15

iv. Quarter 4 (October–December): Payment request January 15

With each payment request, SUBAWARDEE must provide supporting documentation reflecting actual costs incurred and associated Grant Activities performed and/or completed.

Failure to meet the above deadlines and/or provide supporting documentation may result in payment delays.

B. Each payment request must include a certification, signed by an official who is authorized to legally bind the SUBAWARDEE, which reads as follows:

“By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, and false claims otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729–3730 and 3801–3812).”

C. County will review each payment request from SUBAWARDEE and, if approved, submit the request to CalOES on behalf of SUBAWARDEE. CalOES may submit the request to FEMA for approval.

D. SUBAWARDEE understands and acknowledges that County does not control either the process for approving payment requests submitted to CalOES or CalOES’s decision regarding the payment request. Responsibility for processing, approving, and making payment in connection with any payment request submitted by SUBAWARDEE lies exclusively with CalOES and County shall have no financial liability to SUBAWARDEE for CalOES’s failure to process, approve, or make payment in connection with any payment request.

E. If the County becomes aware of any deficiencies in the payment request, County shall communicate the deficiencies to the SUBAWARDEE along with the corrective action necessary to allow County to submit the payment request to CalOES. SUBAWARDEE shall be responsible for correcting any deficiencies in the request.

F. When County receives Grant Funds from CalOES, County will process payment of Grant Funds to SUBAWARDEE. Because of the multiple agencies involved in reviewing and approving these payment requests, payment processing may take up to twelve (12) months.

5. DISGORGEMENT. SUBAWARDEE understands and acknowledges that its failure to comply with the requirements of this Agreement, including but not limited to its failure to comply with the rules and regulations governing the use of Grant Funds, may result in an audit or monitoring of SUBAWARDEE’s use of the Grant Funds or SUBAWARDEE’s compliance with the rules and regulations governing its use of Grant Funds, or both, by FEMA or CalOES. SUBAWARDEE further understands and acknowledges that the result of any such audit may be a demand by FEMA, CalOES, and/or County that SUBAWARDEE repay (disgorge) some or all of the Grant Funds .

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DHS Agreement with City of Roseville
SUBAWARDEE shall indemnify, defend, and hold harmless the County, its Board of Supervisors, officers, directors, agents, and employees from and against any and all claims, demands, actions, losses, liabilities, damages, and costs, including reasonable attorneys’ fees, arising out of or resulting from a demand from FEMA or CalOES, or both, for repayment of some or all of the Grant Funds as a result of SUBAWARDEE’s failure to comply with any term or condition of this Agreement.

6. NOTICES. Any notice, request, demand, or other communication required or authorized under this Agreement shall be deemed to be properly given when:

A. Delivered personally to the person below, as of the date of delivery; or

B. Mailed to the physical address listed below by U.S. Mail or similar service, with postage prepaid and properly addressed, as of the date of postmark; or

C. Emailed to the email address(es) below, as of the date a read receipt, an acknowledgement from the recipient, or other proof of delivery is received by the sender.

In the case of County, to:

Name, Title: David Atkinson, Assistant Director of Emergency Services Address: 2968 Richardson Dr.

Auburn CA, 95603
Telephone: 530-886-5300
Email: [email protected]

In the case of SUBAWARDEE, to:

Name, Title: SUBAWARDEE CONTACT NAME, TITLE
Address: ADDRESS

CITY, STATE, ZIP
Telephone: 000-000-0000
Email: EMAIL

7. TERMINATION AND ENFORCEMENT. This Agreement may be terminated by County if SUBAWARDEE materially fails to comply with the terms and conditions herein. Such termination shall be effective upon service of written notice of termination on SUBAWARDEE. As an alternative to termination, County may, in its sole and exclusive discretion, impose special conditions or take appropriate action as provided in 2 CFR 200 subpart D.

8. INDEMNIFICATION. SUBAWARDEE shall indemnify, defend, and hold harmless the County, its Board of Supervisors, officers, directors, agents, employees, and volunteers from and against any and all claims, demands, actions, losses, liabilities, damages, and costs, including reasonable attorneys’ fees, arising out of or related to this Agreement. This obligation to indemnify will survive termination of this Agreement.

9. EXHIBITS; MERGER CLAUSE; AMENDMENTS. This Agreement, including all Exhibits and Attachments, incorporated herein by this reference, constitutes the sole Agreement between the Parties and correctly states the rights, duties, and obligations of each party as of this document’s date. In the event that any term, condition, provision, requirement, or specification set forth in the body of t his Agreement conflicts with or is inconsistent with any term, condition, provision,

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DHS Agreement with City of Roseville
requirement, or specification in any Exhibit and/or Attachment to this Agreement, the provisions of the body of the Agreement shall prevail. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding.

All subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties.

10. SUCCESSORS AND ASSIGNS. This Agreement is to be binding on the successors of the parties hereto. The services called for herein are deemed unique and SUBAWARDEE shall not assign, transfer, or otherwise substitute its interest in this Agreement.

11. CONFLICT OF INTEREST. SUBAWARDEE certifies that it has no current business or financial relationship with any County employee or official, or other County contract provider that could create a conflict with this Agreement and will not enter into any such business or financial relationships during the period of this Agreement. SUBAWARDEE attests that its employees and the officers of its governing body shall avoid any actual or potential conflicts of interest, and that no officer or employee who exercises any functions or responsibilities in connection with this Agreement shall have any legally prohibited personal financial interest or benefit which either directly or indirectly arises out of this Agreement. SUBAWARDEE shall establish safeguards to prohibit employees or officers from using their positions for a purpose which could result in legally prohibited private gain or gives the appearance of being motivated for legally prohibited private gain for themselves or others, particularly those with whom they have family, business, or other ties. SUBAWARDEE certifies that no official or employee of the County, nor any business entity in which an official of the County has an interest, has been employed or retained to solicit or aid in the procuring of this Agreement. In addition, SUBAWARDEE agrees that no such person will be employed in the performance of this Agreement without immediately notifying the County.

12. VALIDITY OF ALL PARTS OF THE AGREEMENT. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

13. GOVERNING STATE LAWS AND JURISDICTION. This Agreement is executed and intended to be performed in the State of California, and the laws of that State shall govern its interpretation and effect. Any legal proceedings on this agreement shall be brought under the jurisdiction of the Superior Court of the County of Placer, State of California. Each party waives any Federal court removal and/or original jurisdiction rights it may have.

14. WAIVERS IN PART. County’s waiver of the performance of any covenant, condition, obligation, representation, warranty or promise in this Agreement shall not invalidate this Agreement or be deemed a waiver of any other covenant, condition, obligation, representation, warranty or promise. County’s waiver of the time for performing any act or condition hereunder does not constitute a waiver of the act or condition itself.

15. INTERPRETATION. This Agreement shall be deemed to have been prepared equally by both of the parties, and the Agreement and its individual provisions shall not be construed or interpreted more favorably for one party on the basis that the other party prepared it.

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DHS Agreement with City of Roseville

16. DUPLICATE COUNTERPARTS; ELECTRONIC SIGNATURE. This Agreement may be executed in duplicate counterparts. Each counterpart shall be an original and both together shall constitute but one and the same document. This Agreement shall not be deemed executed unless and until at least one counterpart bears the signatures of all parties’ designated signatories.

In addition, this Agreement and future documents relating to this Agreement may be digitally signed in accordance with California law. Any party to this Agreement may revoke such agreement to permit electronic signatures at any time in relation to all future documents by providing notice pursuant to this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this Agreement.

CITY OF ROSEVILLE (“SUBAWARDEE”)* COUNTY OF PLACER (“COUNTY”)

_____________________________________
Signature

_____________________________________
David Atkinson, PE
Assistant Director of Emergency Services
Placer County Office of Emergency Services

_____________________________________
Print Name

Chair of the Board, President, or
Vice President

Date: _______________________________ Date: ______________________________

_____________________________________
Signature
Approved as to Form
Office of Placer County Counsel

_____________________________________
Print Name

_____________________________________

Secretary, Asst. Secretary,
Chief Financial Officer, or Asst.

Treasurer

Date: _______________________________

Date: ______________________________

EXHIBITS:

Exhibit A: Scope of Grant Activities
Exhibit B: CalOES Standard Assurances
Exhibit C: County Resolution No. 2022-128
Exhibit D: SUBAWARDEE Resolution No. XXXXX

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DHS Agreement with City of Roseville

EXHIBIT A

SCOPE OF GRANT ACTIVITIES
See Attachment A

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville

EXHIBIT B
CalOES STANDARD ASSURANCES
See Attachment B

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DHS Agreement with City of Roseville

EXHIBIT C
COUNTY RESOLUTION NO. 2022-128
See Attachment C

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EXHIBIT D
SUBAWARDEE RESOLUTION NO. XXXXX
See Attachment D

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.

The requirements outlined in these assurances apply to Applicant and any of its subrecipients.

I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.

Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.) and adopted by the Department of Homeland Security (DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.

In the event Cal OES determines that changes are necessary to the subaward after a subaward has been made, including changes to period of performance or terms and conditions, Applicants will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Applicant acceptance of the changes to the subaward.

State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:

1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) The official executing this agreement is authorized by the Applicant.

This Proof of Authority must be maintained on file and readily available upon request.

2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation, or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.

4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (4)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non-Discrimination and Equal Employment Opportunity The Applicant will comply with all state and federal statutes relating to non- discrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101et seq.), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), whichprohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units — i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators) — be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201);

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; (k) DHS policy to ensure the equal treatment of faith-based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in
6 C.F.R. Part 19;
(l) The California’s Fair Employment and Housing Act (FEHA) (California Government Code §§12940-12957), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.

Civil Rights Policies for Program Beneficiaries and Subrecipients of DHS funding, pertaining to the following are available on the Cal OES website:
• Non-discrimination in Programs & Services
• Reasonable Accommodation for Program Beneficiaries
• Language Access Policy

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) The California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387);
(c) The Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) The Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmentaland human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); and
(m)The Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease-and- desist order pursuant to section 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.

8. Audits
For subrecipients expending $1,000,000 or more in federal grant funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and C.F.R., Part 200, Subpart F Audit Requirements.

9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.

10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.

11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance.

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12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R.

Part 25, Appendix A.

13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.

14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3) using forced labor in the performance of the award or subawards under the award.

15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non- profit organizations.

16. Worker’s Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

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FY 2024 Standard Assurances For Cal OES Federal
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19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.

20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity’s grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code §7920.000 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.

21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22. Activities Conducted Abroad
The Applicant must coordinate with appropriate government authorities when performing project activities outside the United States and obtain all appropriate licenses, permits, or approvals.

23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of the PII they collect. The Applicant may refer to the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as a useful resource.

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

24. Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so.

25. Duplicative Costs
Applicants are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)).

However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal financial assistance award terms and conditions.

26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt.

Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

28. Fly America Act of 1974
The Applicant must comply with Preference for United States Flag Air Carriers:
(a list of certified air carriers can be found at: Certificated Air Carriers List | US Department of Transportation, https://www.transportation.gov/policy/aviation- policy/certificated-air-carriers-list) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.

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29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.

30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources.

31. Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.

32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and United States law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws.

34. Reporting of Matters Related to Recipient Integrity andPerformance If the total value of the Applicant’s currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.

35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.

36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain written permission from DHS prior to using the DHS seals, logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials.

37. Performance Goals (HSGP and NSGP)
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, the Applicant must demonstrate how the grant-funded project addresses the core capability gap associated with each project. The capability gap reduction must be addressed in the Project Description of the BSIR for each project.

38. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.

39. Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
The Applicant must comply with the “Build America, Buy America” Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless:

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) All iron and steel used in the project are produced in the United States – this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (b) All manufactured products used in the project are produced in the United States – this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (c) All construction materials are manufactured in the United States – this means that all manufacturing processes for the construction material occurred in the United States.

The “Buy America” preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases.

40. E.O. 14074 – Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing.

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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc.

Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.

Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.

All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by the DHS Standard Terms and Conditions 2024, Version 2, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhs- standard-terms-and-conditions.

The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.

Applicant:

Signature of Authorized Agent:

Printed Name of Authorized Agent:

Title: Date:

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ORDINANCE NO. 7011

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the 2024 Homeland Security Grant Program Capital Improvement project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

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REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025

Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

2270

6587

84001

700082

43,415 Increase to Capital Outlay - Equipment for Armored Shields

2270

5395

84001

700082

14,472 Increase to Equipment Under 5000 for Magnified Optics

EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 57,887

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2270 4401 84001 700082 57,887 2024 Homeland Security Grant Program

REVENUES/TRANSFERS IN TOTAL 57,887

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000

FUND BALANCE TOTAL -

Justification for Budget Adjustment:

The Police Department recommends that Council authorize the establishment of a new Capital Improvement Project – the FY2024 Homeland Security Grant Program Project (700082), and adopt an ordinance to approve a budget adjustment appropriating $57,887 in the Grants Fund as well as corresponding revenue. This project will fund the purchase of magnifying optics and armored shields for the Rapid Containment Team and SWAT Team. 2025-26Mark Peinado / Management Analyst
Mark Peinado / Management Analyst
Police Department

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City Council
Communication
Meeting Date: 11/19/2025
Item #: VII.17
File #: 0203-07
Item ID: 2025-810

Title: Roseville Peaker Plant 15kV Switchgear Addition - Sole Source Purchase Order Contact: Oscar Plasencia 916-746-1648 [email protected]

SUMMARY
Staff recommends approval of a sole source purchase order with Powell Industries for the purchase of an additional 15kV switchgear section to be added on to the existing 15kV switchgear at the Roseville Peaker Plant (RPEAK) site. Powell Industries is the manufacturer of the existing 15kV switchgear and is the sole provider capable of manufacturing an additional section to be added onto the existing switchgear in order to assure proper fitment, function, and safety, and maintain associated warranties. The amount of this purchase order is $186,030 and staff additionally requests authority to approve unforeseen change orders up to 5% of the cost, or $9,301.50, for a total of $195,331.50, with funding included in the Electric Department's FY2025-26 budget in the Electric Fund.

RECOMMENDATION
Staff recommends City Council adopt a resolution to approve a sole source purchase order with Powell Industries for the hardware needed for the installation of an additional 15kV switchgear section onto the existing 15kV Switchgear at the RPEAK site. Staff also recommends City Council authorize the City Manager or his designee to approve change orders up to 5% of the cost of the contract.

BACKGROUND
In 2021, Roseville executed agreements with the California Department of Water Resources (DWR) to site two generating units adjacent to the Roseville Energy Park (REP) as part of the State of California’s overall efforts to improve electric system reliability. The site was named the Roseville Peaker Plant (RPEAK). In 2023, Roseville and CDWR reached agreement to place Roseville on a path to take ownership of these generating units through various options. In 2024, Roseville took ownership of both generating units pursuant to our agreement that required the City to install gas compression in order to increase the units' efficiency. These generating units run on natural gas, which is provided to the RPEAK site from a Pacific Gas and Electric’s (PG&E) pipeline. PG&E’s gas pipeline pressure currently does not provide the nominal pressure required by the units, as specified by the equipment manufacturer. By installing a natural gas compression system, the RPEAK units will be able to generate near-designed power output for maximum efficiency.

As part of the gas compression upgrade, an expansion of the existing 15kV switchgear at RPEAK is required. Roseville Electric staff received a quotation from Powell Industries for one line-up (or section) of Powell PowerVac switchgear with vacuum circuit breakers needed to supply electrical power to the gas compression system. Powell is the original equipment manufacturer (OEM) of the existing 15KV switchgear at the RPEAK site and is the only company who can supply the equipment needed to perform the necessary modification in order to assure proper fitment, function, safety and maintain associated warranties.

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FISCAL IMPACT
The total cost of this contract purchase agreement is $186,030. An additional 5% contingency is requested for unforeseen change orders of $9,301.50, for a total requested contract authority of $195,331.50.

Funding is included in the Electric Department's FY2025-26 budget in the Electric Fund.

ENVIRONMENTAL REVIEW
The proposed project involves the minor alteration of an existing facility. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services

Respectfully Submitted,
Oscar Plasencia, Senior Power Plant Engineer

Daniel Beans, Electric Utility Director

ATTACHMENTS:

1. Resolution 25-352

2. Notice of Exemption

REVIEWERS:

Oscar Plasencia, Electric Department - Engineering Created/Initiated - 10/29/2025 Chris Porter, Electric Department - Engineering Approved - 10/31/2025 Shawn Matchim, Electric Department - All Approved - 10/31/2025 Daniel Beans, Electric Department - All Approved - 10/31/2025 Kelly Aye, City Attorney Department Approved - 11/3/2025 Katrina Six, City Clerk Department Approved - 11/4/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 11/6/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 11/6/2025 Michelle Sheidenberger, City Attorney Department Approved - 11/7/2025 Dominick Casey, City Clerk Department Approved - 11/10/2025 Katrina Six, City Clerk Department Final Approval - 11/10/2025

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RESOLUTION NO. 25-352

APPROVING A PURCHASE ORDER FOR 15kV SWITCHGEAR

WHEREAS, a purchase order for an additional 15kV switchgear section for the Roseville Peaker Plant (RPEAK), has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase order is approved.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

_______________________________
MAYOR

ATTEST:

__________________________
City Clerk

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N
otice of Exemption
To: P
lacer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Distributed Electricity Backup Assets (DEBA) Project Project Location(s): APNs 017-101-020-000 and 017-101-021-000, 5120 Phillip Road, Roseville, CA 95747
Project Description: Roseville Electric proposes to install evaporative coolers and natural gas compression on the California Department of Water Resources’ (DWR) Roseville State Power Augmentation Project generators to improve their efficiency.

These facilities are currently permitted to reach an output of up to 33.6 megawatts each (for a total output of 67.2 megawatts). The two General Electric TM2500 generators are currently capable of producing approximately 22.25 megawatts each (for a total project output of 44.5 megawatts) during extreme events. The installation of evaporative cooling will decrease the inlet air temperature, reducing the impact of the ambient temperature derate effects. The installation of natural gas compression will increase the pressure of the incoming natural gas from the local distribution system to the pressure the TM2500 generators were designed to run at for full nameplate capability. The combination of evaporative cooling and gas compression will allow the combined output of the two TM2500 generators to be increased by approximately 9.5 megawatts and will be capable of operation at all times the generators are running. While this will increase the output of each generator to 27 megawatts (for a total of 54 megawatts), this is still well below the current permitted output of 33.6 megawatts each. This project would not increase output over the permitted allowance of 67.2 megawatts.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: Roseville Electric

Reason why this Project is Exempt: This project qualifies for a Class 1 Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Cl
ass 1 consists of the…minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use… [including] (b) existing facilities of both investor and publicly owned utilities used to provide electric power…” The pr
oject increases efficien cy in the output of energy produced so that the two TM2500 generators can produce up to 27 megawatts each. While this is an increase in output, it is still within the facilities ’ current permitted output of 33.6 megawatts each,

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which was analyzed in prior CEQA documentation. For thi s reason, the Class 1 exemption is applicable to the proposed project.

Lead Agency Contact Person: William Forsythe , Ros eville Electric , 2090 Hilltop Circle, Roseville, CA 95747, (916) 774-5619.

Signature: Date: 02/8/2024
Jessica Lynch, Environmental Coordinator
City of Roseville

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City Council
Communication
Meeting Date: 11/19/2025
Item #: VII.18
File #: 0102-03
Item ID: 2025-833

Title: Minutes of Prior Meeting
Contact: Adilia Keller 916-774-5265 [email protected]

SUMMARY
Staff recommends approval of the minutes of the November 5, 2025 City Council Meeting.

RECOMMENDATION
Approve the minutes of the November 5, 2025 City Council Meeting.

BACKGROUND
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this request.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The City Council minutes are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services

Respectfully Submitted,
Adilia Keller, City Clerk Technician

Carmen Avalos, City Clerk

ATTACHMENTS:

1. November 5, 2025 Minutes

REVIEWERS:

Melissa Lipp, City Clerk Department Created/Initiated - 11/13/2025 Katrina Six, City Clerk Department Final Approval - 11/13/2025

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Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk

MINUTES
City Council Regular Meeting
November 5, 2025
6:00 PM
Roseville Electric Building,
116 S. Grant Street, 1st Floor
I. CALL TO ORDER
Mayor Bernasconi called the meeting to order at 6:05 PM.

II. ROLL CALL

Present: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

III. PLEDGE OF ALLEGIANCE
Nurse Practitioner Pam led the Pledge of Allegiance.

IV. MEETING PROCEDURES
City Clerk Carmen Avalos announced the procedures for addressing the City Council.

V. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.

Jennifer Chapman - Spoke on concerns with Roseville Coalition of Neighborhood Association's bylaws.

VI. PRESENTATION

1. Proclamation - Nurse Practitioner Week, November 9-15, 2025 Summary: Proclaim November 9-15, 2025, as National Nurse Practitioner Week and encourage all residents in recognizing and celebrating the outstanding service of nurse practitioners to our community.

CONTACT: Arleta Wagenhals 916-774-5200 [email protected]

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City Council made the presentation to UC Davis Assistant Program Director Zyrene Marsh, who responded.

2. Resolution - Michael Bradley
Summary: Commend Mike Bradley for his 20 years of exemplary service, leadership, and commitment to public safety in the City of Roseville and the Roseville Fire Department, congratulate him for his many accomplishments and wish him a long, healthy, and enjoyable retirement.

CONTACT: Arleta Wagenhals 916-774-5200 [email protected] City Council made the presentation to Fire Chief Ryan Harrigan who accepted the resolution on behalf of Michael Bradley.

VII. CONSENT CALENDAR
Motion by Councilmember Houdesheldt, seconded by Councilmember Roccucci, to approve the Consent Calendar as recommended. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

3. Minutes of Prior Meeting (CITY CLERK DEPARTMENT)
Summary: Staff recommends approval of the minutes of the October 15, 2025 City Council Meeting.

CONTACT: Adilia Keller 916-774-5265 [email protected] The City Council will consider the recommendation to:

a. Approve the minutes of the October 15, 2025 City Council Meeting.

4. Peer Support - Approval of a New Non-Capital Multi-Year Project and Budget Adjustment (FIRE

DEPARTMENT)
Summary: Staff recommends approval of a new non-capital multi-year project for Peer Connect, a peer support management software providing mental health support for first responders. Staff also recommends approval of a budget adjustment in the amount of $23,300 for opioid remediation activities to be performed by the Fire Department. Funding is available from the Opioids Settlements Fund.

CONTACT: Jamie Pepin 916-774-5400 [email protected] The City Council will consider the recommendation to:

a. Adopt Ordinance No. 7010 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

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5. 2024 Homeland Security Grant Program - New Capital Improvement Project, Subaward Agreement, and Budget Adjustment (FIRE DEPARTMENT)
Summary: Staff recommends Council acceptance of a grant award, establishment of a related new Capital Improvement Project called the 2024 Homeland Security Grant Program, and authorization for the City Manager to execute required documents for the grant award. Staff also recommends approval of a budget adjustment increasing appropriations and associated revenue for the grant project. The total cost is estimated to be $51,284 and will be reimbursed through an equivalent grant award with no expected City share of the cost.

CONTACT: Josh Marone 916-774-4759 [email protected] The City Council will consider the recommendation to:

a. Approve the establishment of a new Capital Improvement Project called the 2024 Homeland Security Grant Program; and

b. Adopt Resolution No. 25-342 approving a subaward agreement, by and between the City of Roseville and the Placer County Office of Emergency Services, and authorizing the City Manager to execute the agreement on behalf of the City of Roseville; and

c. Adopt Ordinance No. 7009 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

6. The Rocky Ridge Road Landscape Improvement Project - Award of Contract (PARKS,

RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of an agreement with WABO Landscape & Construction, Inc. in the amount of $1,142,840 for the Rocky Ridge Road Landscape Improvement Project, authorization for the City Manager to execute it on behalf of the City of Roseville, and authorization for the City Manager or designee to approve change orders in an amount not to exceed 15% of the contracted amount. Funding for the Rocky Ridge/Cirby Streetscape and Sunrise Greenway Improvements project was approved in the FY24-2025 budget using FY2022- 23 General Fund year-end budget surplus.

CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-335 approving an agreement, by and between the City of Roseville and WABO Landscape & Construction, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

7. The Courts at Gibson Park Frontage Improvement Project - Award of Contract and Budget Adjustment (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of an agreement with Frontline General Engineering Construction Inc. in the amount of $473,532 for the Courts at Gibson Frontage Improvement

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Roseville City CouncilNovember 19, 2025

Roseville City Council
November 19, 2025