Agenda packet — Roseville City Council, January 21, 2026 (part 2 of 4)

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

DIVISION VI STRUCTURES
51 CONCRETE STRUCTURES
Add to section 51-7.01A:

The following shall also apply:

Manholes
Drop inlets, drainage manholes, inlet structures, pipe outlet access control racks, concrete inlet structures, and other miscellaneous concrete structures shall conform to the Section 101—Drainage of the City of Roseville Construction Standards and Section 51—Concrete Structures of the State Standard Specifications. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

DIVISION VII DRAINAGE FACILITIES
71 EXISTING DRAINAGE FACILITIES
Add section 71-3.01B(4):
71-3.01B(4) Non-Shrink Mortar
Mortar for manhole rehabilitation must be non-shrink mortar complying with Section 101, “Drainage”, of the City Construction Standards.

Replace 71-3.01D Payment with:

Payment for the following work is included in the payment for Rehabilitate Storm Drain:

1. Initial Video Inspection

2. Cleaning and Preparation

3. Quality Control and assurance

4. Keeping the pipeline free of water and debris

5. Inspection and evaluation

6. Performing post-rehabilitation video inspection.

Payment for diverting the flow of the water away from the pipeline is included in the payment for Rehabilitate Storm Drain.

Record the quantity of slurry cement that is installed and submit this quantity. The City does not pay for slurry cement backfill material that is wasted, disposed of, or remaining on hand after the completion of the work.

The contract price paid per cubic yard for all sizes of Rehabilitate Storm Drain shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for all the work involved in constructing rehabilitating the storm drain, including, but not limited to, pipe inspection, pipe cleaning, water diversions, pumping, debris removal and disposal, OSHA requirements, concrete, grout, mortar, slurry backfill, as shown on the plans, as specified in the City of Roseville Design and Construction Standards, the State Standard Specifications and these special provisions and as directed by the Engineer. The bid item for Rehabilitate Storm Drain Pipe shall be used to establish the contract price paid per cubic yard and the items shall not be subject to unit price adjustments based on changes in quantities.

The contract lump sum price paid for Manhole Rehabilitation and Grouting shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for all the work involved in rehabilitating manholes, including, but not limited to, manhole cleaning, water diversions, pumping, debris removal and disposal, OSHA requirements, concrete, grout, mortar, slurry backfill, as shown on the plans, as specified in the City of Roseville Design and Construction Standards, the State Standard Specifications and these special provisions and as directed by the Engineer.

SP - 9

Page 166 of 749 ends

Replace “Reserved” section 71-3.10 with:
71-3.10 CENTRIFICALLY CAST CONCRETE PIPE
71-3.10A GENERAL
Section 71-3.10 includes specifications for materials and methods for waterproofing, sealing, structural reinforcement, and corrosion protection of existing corrugated steel pipes the Centrifugally Cast Concrete Pipe which is a Spray Applied Pipe Liner (SAPL). The SAPL shall extend over the entire length of the host corrugated steel pipe creating a continuous structural concrete pipe within the pipe. This specification offers flexibility in design by offering technologies available for repairing the various defects found in these structures. 71-3.10A(1) Referenced Standards
ASTM C-76 Standard Specifications for Reinforced Concrete Culvert, Storm Drain, and Sewer Pipe
ASTM C-109 Standard Test Method for Compressive Strength of Hydraulic Cement Mortars ASTM C-157 Standard Test Method for Length Change of Hardened Hydraulic Cement Mortar and Concrete
ASTM C-293 Standard Test Method for Flexural Strength of Concrete (Using Simple Beam with Center-Point Loading)
ASTM C-309 Standard Specification for Liquid Membrane-Forming Compounds for Curing Concrete
ASTM C-403 Standard Test Method for Time of Setting of Concrete Mixtures by Penetration Resistance
ASTM C-469 Standard Test Method for Static Modulus of Elasticity and Poisson’s Ratio of Concrete in Compression
ASTM C-496 Standard Test Method for Splitting Tensile Strength of Cylindrical Concrete Specimens
ASTM C-666 Standard Test Method for Resistance of Concrete to Rapid Freezing and Thawing ASTM C-882 Standard Test Method for Bond Strength of Epoxy Resin Systems Used with Concrete by Slant Shear
ASTM A-979 Standard Specification for Concrete Pavements and Linings Installed in Corrugated Steel Structures in the Field
ASTM C-1090 Standard Test Method for Measuring Changes in Height of Cylindrical Specimens of HydraulicCement Grout ASTM C-1202 Standard Test Method for Electrical Indication of Concretes Ability to Resist Chloride Ion Penetration
ASTM C-1315 Standard Specification for Liquid Membrane-Forming Compounds Having Special Properties for Curing and Sealing Concrete
71-3.10A(2) Preparation
Safety
The Local & Federal Safety regulation and Contractor shall carry out his operations in strict accordance with all applicable OSHA standards. Particular attention is drawn to those safety requirements involving entering confined spaces, local and Federal Safety regulation.

Flow Control
Before Spray Applied Pipe Liner (SAPL) installation, all water flow through the discharge pipe to be rehabilitated shall be stopped by installing a temporary coffer dam and diverting flow over spill way. Additional methods such as temporary plugs or sandbags shall be utilized to stop the flow of any leaks around the gate, as necessary.

TV Inspection
Inspection of pipelines shall be performed by experienced personnel trained in closed-circuit television (CCTV).

The interior of the pipeline shall be carefully inspected to determine the location of any conditions which may prevent proper installation, and it shall be noted so that these conditions can be corrected. A USB drive (or file transfer) and log sheet shall be kept for later reference by the City. A copy of the video footage and log sheet shall SP - 10

Page 167 of 749 ends

also be sent to the City. Pre and post lining CCTV video files shall be provided and clearly labeled as such with inspection dates.

Obstruction Removal
The line shall be cleared of obstructions such as debris, dropped joints or collapsed pipe that will prevent installation. If inspection reveals any obstructions that cannot be removed by conventional sewer cleaning equipment, then the City shall be notified.

Cleaning
All debris shall be removed from the pipe. All waste shall be collected in bags or polymer waste containers and removed from the site for disposal.

Infiltration Control
Areas of water seepage shall be sealed off by an approved method of rapid setting plugs and/or chemical injection grout. The proposed water control methods of rapid setting plugs and /or chemical injection grout need to be chemically compatible with the new liner materials. Pools of water shall be removed; however, a completely dry surface is not required.

Patching
Holes and voids around the existing pipe shall be patched or filled by hand packing or hand spray application and troweled flat. Permacast Plug and Permacast Patch or equivalent shall be used for hand patching needs. Entry shall be made per OSHA confined space requirements.
71-3.10A(3) Submittals

All submittals shall conform to the requirements of this specification.

In addition, the following items are required of the installer to be submitted to the engineer. The Contract shall not be considered complete until receipt and acceptance of the following:

Reference submittals
a. Contractor shall submit certification from the manufacturer that they are licensed and trained. b. Material certification, Manufacturer shall have 12 years of experience in cementitious mortar production for centrifugal application. Mortar must be specifically designed for horizontal pipe lining process.
c. Contractor shall provide an Engineering Design Guide upon request to prove the authenticity of calculations. In addition, a certified engineer’s stamp will be required to approve the final design.

Product data
a. Patching and plugging material.
b. Cementitious lining material
c. CIPP material data
d. Independent third-party testing reports less than (10) years old. 71-3.10A(4) Quality Assurance and Acceptance

Two test cubes of the SAPL material may be taken once in the morning and once in the afternoon during each day’s work at City’s expense to verify strengths per ASTM C-109. Thickness may be verified with a wet gage at the entrance and exit of the pipe. Thickness gauges shall be placed every 25 feet at the 12 o’clock, 3 o’clock, 6 o’clock and 9 o’clock position. These gauges shall be set at the thickness to be applied and be completely covered upon inspection. Any areas found to be thinner than minimum shall immediately receive additional material. Visual inspection should verify a leak free, uniform appearance. All materials testing shall be performed at the City’s expense by an independent third-party laboratory selected by the City or as recommended by the manufacturer. All tests shall be in accordance with applicable ASTM test methods to confirm compliance with the requirements specified in these contract documents.

SP - 11

Page 168 of 749 ends

Hydraulic Capacity - Overall, the hydraulic capacity shall be maintained as large as possible. The installed SAPL shall, at a minimum, be equal to the full flow capacity of the original pipe before rehabilitation. In those cases where full capacity cannot be achieved after SAPL installation, the Contractor shall submit a request to waive this requirement together with the reasons for the waiver request. Calculated capacities may be derived using a commonly accepted roughness coefficient for the existing pipe material taking into consideration its age and condition.

The Contractor shall perform a detailed closed-circuit television inspection, in accordance with ASTM standards, in the presence of the City after installation of SAPL. The finished SAPL shall be continuous over the entire length of the installation and shall be free of significant visual defects, damage, deflection, holes, leaks, and other defects.

Unedited digital documentation of the inspection shall be provided to the City within ten (10) working days of the SAPL installation. The data shall note the inspection date, debris, as well as any defects in the SAPL, including, but not limited to, gouges, cracks, bumps, or bulges.

City shall review and approve payment based upon satisfactory completion of a liner that is free of significant defects as demonstrated by CCTV inspection listed in paragraph 71-3.10A(2) of this section. 71-3.10B Materials
71-3.10B(1) Spray Applied Liner (SAPL)
Pipe Lining Mortar

1. Mortar / material shall be specifically designed for the horizontal pipelining process / SAPL and show 12 years of experience as manufacturer of said process and equipment.

2. Per ASTM C-76, in no case, however, shall the proportion of Portland cement, blended with hydraulic cement, or a combination of Portland cement and supplementary cementing materials, be less than 470 pounds per cubic yard.

Physical Properties
Set Time at 70 degrees F ASTM C-403
Initial Set Approx. 170 minutes
Final Set Approx. 300 minutes
Flexural Strength ASTM C-293
24 hours min. 1,200 psi
28 days min. 1,530 psi
Compressive Strength ASTM C-109
24 hours 3,000 psi
7 days 6,500 psi
Split Tensile Strength ASTM C-496 835 psi
Shear Bond ASTM C-882 2,900 psi
Modulus of Elasticity ASTM C-469
28 days min. 3.26 X 10^6 Pa
Freeze Thaw ASTM C-666 300 Cycle Pass
Chloride Permeability ASTM C-1202 <50 Coulombs
71-3.10C Construction
Spray Applied Pipe Liner (SAPL) Installation
Equipment: Mortar mixers, compressors and pumps are standard commercial models. The high-speed, bi-directional rotating applicator device shall be used to provide a densely compacted liner of uniform thickness and thorough coverage.

Mixing: Combine 50 pounds of the packaged dry mix with 1-gallon of potable water while mixing with a high-speed shear mixer until proper consistency is obtained. Continue to agitate the mortar to prevent thickening beyond the desired fluidity. The working time is approximately 30 minutes depending upon conditions.

SP - 12

Page 169 of 749 ends

Application
a. The Liner thickness shall be applied to the thickness no less than the required minimum of ¾-inch for a 54-inch CMP.
b. APM, LLC’s PL-8,000 SAPL Fine Aggregate Concrete pipe renewal material shall be applied onto the entire length of the original pipe. PL-8,000 shall be applied in a minimum of two (2) coats. The first coat may be applied by direct spray method with a robot or manual application by hand spray. Grind back any imperfections where needed. The second and any subsequent coats shall utilize the bidirectional SpinCasting method to line the entire length of the discharge pipe. c. The SpinCaster shall be positioned within the center of the pipe and commence pumping the mixed mortar. As the mortar begins to be centrifugally cast evenly around the interior, retrieve the applicator head at the best speed for applying the thickness that has been selected. If flows are interrupted for any reason, simply arrest the retrieval of the applicator head until flows are restored. d. The retrieval speed can be easily varied to create different thickness as the condition may dictate to provide sufficient strengths. Because of the even application throughout the circumference, thickness may be verified at any point.
e. If additional thickness is desired at any section, simply place the rotating applicator at that level reverse rotation direction and recommence pumping and retrieval until that area is thickened. Built-in bonding agents allow additional layers to be applied at any time. f. The pressure application from the centrifugal casting of the mortar produces a finely textured surface that requires no additional troweling or finishing.

Hot Weather Application (Above 80 Degrees Fahrenheit)
a. Do not apply mortars when ambient and surface temperatures are 100 degrees Fahrenheit and above without taking hot weather curing precautions. Shade the material and prepared surface to keep it cool. b. To extend working time, mix the material with cool water or ice-cooled water. Be certain the substrate is saturated surface dry (SSD) before application begins. c. Proper curing is always required and is particularly important in hot weather.

Cold Weather Application (Below 45 Degrees Fahrenheit):
a. Do not apply mortars when ambient temperatures are expected to fall below 45 degrees Fahrenheit within 72 hours of placement. Both ambient and substrate temperatures must be at least 45 degrees Fahrenheit at the time of placement.
b. Low substrate and ambient temperatures slow down rate of set and strength development. At temperatures below 45 degrees Fahrenheit, warm the material, water, and substrate. Properly ventilate the area when heating. Protect the new liner from freezing. 71-3.10C(2) Product Handling
Special handling is not required for mortar. Normal precautions for “nuisance dust” shall be observed.

Keep mortar dry until used. Avoid dust formation. The cement contained in this product reacts alkaline when in contact with water or humidity. This may cause severe irritation of the skin or mucous membranes. The humidity of the skin or mucous membranes is enough of this reaction. Prolonged direct contact to the dry product should be avoided.

Usage: Avoid inhalation of dusts. Avoid skin contact. Pour downwind and allow as little free fall as possible while emptying bags into equipment. Use all appropriate measures of dust control or suppression, and Personal Protective Equipment (PPE).

Housekeeping: Avoid actions that cause the cement mortar dust and cement to become airborne during clean-up such as dry sweeping or using compressed air. Use HEPA vacuum or thoroughly wet with water to clean-up dust.

Storage: Store in a cool, dry area. Excessive moisture or pressures from stacking may cause some consolidation of powder in areas with temperatures exceeding 90 degrees Fahrenheit.

SP - 13

Page 170 of 749 ends

Clothing: Promptly remove and launder clothing that is dusty or wet with mortar. Thoroughly wash skin after exposure to dust or wet mortar.

The Contractor shall carry out his operations in strict accordance with all applicable OSHA standards. Attention is drawn to those safety requirements involving entering confined spaces. 71-3.10C(3) Site Clean Up
The job site shall be clean and free of construction waste before demobilization. 71-3.10D Payment
The contract linear foot price paid for all sizes of Centrifugally Cast Concrete Pipe shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for all the work involved in constructing centrifugally cast concrete pipe, complete in-place, including, but not limited to, pipe inspection, pipe cleaning, water diversions, pumping, debris removal and disposal, OSHA requirements, concrete, grout, mortar, as shown on the plans, as specified in the City of Roseville Design and Construction Standards, the State Standard Specifications and these special provisions and as directed by the Engineer.

The bid items for Centrifugally Cast Concrete Pipe shall be used to establish the contract price paid per linear foot and the items shall not be subject to unit price adjustments based on changes in quantities.

SP - 14

Page 171 of 749 ends

[B:\City Attorney\agreement\form agreements\Project Manuals\streets & bridges project manual.docx; 12/8/2025] Appendix A:

Progress Payment Forms

Page 172 of 749 ends

MONTHLY PROJECT PAYMENT

ESTIMATE SUMMARY
Department of Public Works Payment Estimate No:
311 Vernon Street
Roseville, CA 95678 Work Performed Through:

Contractor: Project:

Address: Acct.No:

Contract Summary
Original Contract Amount: (1)
Approved Change Orders (CCO) through CCO#: (2)
Quantity Changes (Requires Project Engineer/Inspector verification): (3) Total Contract Amount to Date: (4)
Payment Summary
Contract Payments
Payment through PP# )
Change Order Payments
(CCO# through )
Total Earnings:

Less: Retention: (5%)
In escrow account Yes No
Less: Administrative Deductions
(Deducted from PP# )
Payment Due to Contractor
The undersigned Contractor or Contractor's Authorized Representative certifies that to the best of his knowledge, information, and belief, the work covered in this application for payment has been completed in accordance with the contract documents and the costs shown are true and correct.

Resident Engineer: Senior Engineer: Contractor:

Date: Date: Date:

Form CC 1 REV: 01/2015

PERIOD AMOUNT

CURRENT PAY PREVIOUS

AMOUNT AMOUNT

TO DATE

Page 173 of 749 ends

Project: PROJECT PAYMENT ESTIMATE
Acct.No: Payment Estimate No:

Department of Public Works311 Vernon Street Contractor:Roseville, CA 95678 Work Performed Through:

Item Item Description Unit Estimated Unit Cost Contract No. Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount This Estimate Work Completed Work Remaining Previous Estimates FORM CC 2 REV: 5/07

Page 174 of 749 ends

Project: QUANTITY ADJUSTMENT FORM
Acct.No: Payment Estimate No:

Department of Public Works311 Vernon Street Contractor:Roseville, CA 95678 Work Performed Through:

INSTRUCTIONS
This form is to accompany Progress Payments or the Final Payment where there are quantity changes (variations in quantities) authorized by the Department of Public Works that adjust the Total Contract Amount. Quantity Changes in the amount of:Accompanying Progress Payment # (or Final Payment) have been reviewed and the actual quantities verified.

Item Item Description Unit Unit Cost
No. Quantity
Increase
(Decrease) Amount Quantity
Increase
(Decrease) Amount Quantity
Increase
(Decrease) Amount
Contractor Signature Date Resident Engineer Signature Date This Estimate Previous Estimates
Contract Quantity Adjustments
To-Date Totals
FORM CC 3 REV: 5/07

Page 175 of 749 ends

CONSTRUCTION CONTRACT

FINAL RELEASE
From: Date:

Contractor
Payment Request No:

Address Acct.No:

Project Name:

To: CITY OF ROSEVILLE
Department of Public Works
Engineering Division
311 Vernon Street
Roseville, CA 95678
Upon receipt by the undersigned of a check from the City of Roseville in the sum of payable to
Contractor Signature: Print Name:

Title: Date:

This release covers the final payment to the undersigned for all labor, services, equipment or material furnished on the job, including the work of or all materials furnished for all subcontractors, suppliers, or other agents acting on behalf of the undersigned on this work. There are no disputed claims for additional work.

NOTICE: A signed Final Release is required with submittal of request for final payment.

From CC4 REV; 6/13 Page 176 of 749
[B:\City Attorney\agreement\form agreements\Project Manuals\streets & bridges project manual.docx; 12/8/2025] Appendix B:

Door Hanger

Page 177 of 749 ends

Stoney Point Way
Drainage Repair Project
The City of Roseville will be performing storm drainage maintenance along Stoney Point Way between N. Cirby Way and Jamestown Drive starting _______________________. Work will occur from 7:30 a.m. to 4:30 p.m. on weekdays for approximately two months.

There will be lane closures with flaggers present. Traffic will remain open in both directions.

In the area where work is underway, no parking is permitted on the street. “No parking” signs will be placed on the street 72 hours before work begins.

Please slow down and travel with care in the work zone.

Work schedules are subject to change due to weather and other unforeseen conditions.

If you have project questions, please contact the Public Works Department by calling (916) 746-1300 or emailing [email protected].

Thank you for your patience and understanding while we proactively maintain your neighborhood’s storm drainage system.

To learn more about Roseville’s storm drainage, scan the QR code below.

DRAFT

Page 178 of 749 ends

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Stoney Point Way Drainage Project
Project Location(s): Existing rights-of-way (ROW) within Stoney Point Way, adjacent to George Sargent Elementary School, and a small section of Jamestown Drive where it intersects with Stoney Point Way, Roseville, California
Project Description: The Public Works Department seeks to repair and perform maintenance on approximately 1,427 linear feet of existing 54-inch corrugated metal storm drainpipe within Stoney Point Way and a small segment of Jamestown Drive where the two streets intersect in the Maidu neighborhood south of North Cirby Way. The repair would consist of applying a concrete spray liner using trenchless technology. The drainpipes would be accessed via existing manholes located in Stoney Point Way. Two of the existing manhole bases would also be rehabilitated as part of the project. The project would not require any trenching, and all project activities would be contained entirely within the drainpipes and the areas immediately surrounding the manholes. All work would occur within existing ROW. The project would not result in an expansion of use or capacity.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Public Works Department Reason why this Project is Exempt: The project qualifies for a Class 1 and Class 2 Categorical Exemption as described in Section 15301 and Section 15302 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 (Existing Facilities) consists of the … repair and maintenance…of existing public or private structures [and] facilities… involving negligible or no expansion of use.” The project consists of maintaining and repairing existing drainpipe with the application of a concrete spray liner using trenchless technology. The project would not result in expansion of use.

Consequently, the Class 1 Categorical Exemption applies.

Lead Agency Contact Person: Laura Salcedo, Roseville Department of Public Works (916-774- 5).

Signature: Date: 12/11/2025
Jessica Lynch, Environmental Coordinator
City of Roseville

Page 179 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.5
File #: 0900-04-01 & 0103-
29-02 & 0201-01
Item ID: 2025-874
Title: Fairway Drive and Junction Boulevard Arterial Resurfacing Project - Award of Construction Contract and Budget Adjustments
Contact: Nick Bumb 916-746-1313 [email protected]

SUMMARY
Staff recommends approval of a construction agreement with McGuire and Hester in the amount of $3,452,605 for the Fairway Drive and Junction Boulevard Arterial Resurfacing Project and associated budget adjustment. The project scope includes replacement of failed sections of asphalt pavement and placement of a preventative maintenance surface treatment. Roadway segments include the entirety of Fairway Dr. from Blue Oaks Blvd. to Stanford Ranch Rd. and Junction Blvd. from Washington Blvd. to Foothills Blvd. Construction is anticipated to begin in April 2026, with completion in the summer of 2026.

The project construction is estimated to cost $4,350,000 and will be funded with federal Regional Surface Transportation Program funds, state CalRecycle funds, Roseville Finance Authority Capital Project funds and Highway User Tax funds. The budget adjustments will increase project funding from the Roseville Finance Authority Capital Project fund and reduce Highway User Tax funding for a net reduction in total funding. No General Fund resources will be used for this project.

RECOMMENDATION
Staff recommends that the City Council:

1. Award the Fairway Drive and Junction Boulevard Arterial Resurfacing project to the low bidder, McGuire and Hester, for $3,452,605 and adopt a resolution authorizing the City Manager to execute the agreement and authorize change order authority, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract amount; and

2. Acting as the Roseville Finance Authority, adopt a resolution to approve a budget adjustment in the amount of a $560,000 increase in the Roseville Finance Authority Capital Project Fund; and

3. Adopt an ordinance to approve a budget adjustment in the amount of an $800,000 reduction to the Highway User Tax Fund.

BACKGROUND
The scope of this project includes: replacement of failed sections of asphalt pavement; resurfacing; and replacement of signal detector loops that are within the repaired pavement sections. The streets included in the project are: Fairway Drive between Blue Oaks Boulevard and Stanford Ranch Road; and Junction Boulevard between Foothills Boulevard and Washington Boulevard.

Staff determines which Roseville streets are to be resurfaced with the aid of a pavement management system software that optimizes the timing of resurfacing projects based upon road condition and available funding.

Page 180 of 749 ends

At the August 20, 2025 meeting, Council approved the plans and specifications for the project and authorized staff to call for bids. The bid opening was held on October 28, 2025 and a total of six bids were received. The following is a summary of the engineers' estimate and the three lowest bids received:

TABULATED BID RESULT SUMMARY
Bidder Construction Bid
McGuire and Hester $ 3,452,605.00
VSS International $ 3,494,120.00
Pavement Coatings Co. $ 3,624,095.00
Engineer's Estimate $ 3,890,000.00
Construction is anticipated to begin April 2026 with completion in the summer of 2026. Temporary lane closures will be required to facilitate construction, but all roads will remain open during construction.

Working hours will vary depending upon the specific traffic characteristics of each roadway. It is anticipated that the majority of work on Fairway Dr will be completed during the night, while the majority of work on Junction Blvd will be completed during the day.

Public Outreach
Public Works staff will be working closely with our Public Affairs and Communications team to keep the community and stakeholders informed of the project and its impacts.

FISCAL IMPACT
The Public Works Department is requesting a budget adjustment of $560,000 to increase the Fairway Drive and Junction Boulevard Arterial Resurfacing Project budget from available resources in the Roseville Finance Authority (RFA) Capital Projects fund. A recent review of the 2016 RFA refunding bonds identified $560,000 in additional community facilities district (CFD) refunding savings available for capital project use. Fairway Drive is an eligible facility under the originating CFD, and the Project meets the requirements for allocation of these funds. This budget adjustment appropriates the CFD refunding savings to the Project to support resurfacing work consistent with the project’s scope and authorized use of refunding proceeds.

Consequently, the Public Works Department is requesting a budget adjustment to reduce the project budget by $800,000 in Highway User Tax (HUT) funds, due to the appropriation of $560,000 in CFD refunding savings. The HUT funds will be returned to the fund balance for future transportation needs. The net effect of these budget adjustments results in an overall reduction of the total project budget by $240,000, primarily due to lower-than-anticipated bids.

With the requested budget adjustments, the project will be funded with approximately $1.3 million in federal Regional Surface Transportation Program (RSTP) funds, $100,000 in state CalRecycle grant funds, $400,000 in Highway User Tax (HUT) funds, and $2.9 million in Roseville Finance Authority Capital Project Funds.

Page 181 of 749 ends

ENVIRONMENTAL REVIEW
The proposed project involves the repair of an existing roadway. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

2. Remain fiscally responsible in a changing world

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Nick Bumb, Associate Engineer
Jason Shykowski, Public Works Director
ATTACHMENTS:

1. Vicinity Map

2. Resolution 26-007

3. Agreement

4. Resolution 26-1

5. Ordinance 7031

6. Bid Summary Sheet

7. Notice of Intent

8. CEQA Exemption (Class 1)

9. Faithful Performance Bond

10. Labor and Materials Payment Bond
REVIEWERS:

Nick Bumb, Public Works Department - Engineering - City Project's Created/Initiated - 12/16/2025
Jesse Khatkar, Public Works Department - Engineering - City Project's Approved - 12/17/2025 Noah Siviglia, Public Works Department - Engineering - Traffic Engineering Approved - 12/17/2025 Stefanie Kemen, Public Works Department - Engineering - Traffic Engineering
Approved - 12/18/2025
Kelly Aye, City Attorney Department Approved - 12/24/2025 Katrina Six, City Clerk Department Approved - 12/24/2025 Kelly Aye, City Attorney Department Approved - 12/24/2025 Katrina Six, City Clerk Department Approved - 1/2/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/6/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/12/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/12/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/12/2026 Katrina Six, City Clerk Department Final Approval - 1/13/2026

Page 182 of 749 ends

SCALE:

DATE:

LOCATION MAP
1" = 1800'

DEPARTMENT OF PUBLIC WORKS

ENGINEERING DIVISION

Page 183 of 749 ends

RESOLUTION NO. 26-007

APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND

MCGUIRE AND HESTER, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, an Agreement for the Fairway Drive and Junction Boulevard Arterial Resurfacing Project, by and between the City of Roseville and McGuire and Hester, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED by the City Council of the City of Roseville that the City Manager or his designee is authorized to approve change orders for the Project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract amount.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Page 184 of 749 ends

Page 185 of 749 ends

Page 186 of 749 ends

Page 187 of 749 ends

Page 188 of 749 ends

Page 189 of 749 ends

Page 190 of 749 ends

Page 191 of 749 ends

FINANCE AUTHORITY OF THE CITY OF ROSEVILLE
RESOLUTION NO. 26-1
AUTHORIZING AMENDMENTS TO THE FY2025-26 BUDGET
WHEREAS, the Finance Authority of the City of Roseville desires to allocate money as listed on the attached budget adjustment for the Fairway Drive and Junction Boulevard Arterial Resurfacing project.

NOW, THEREFORE, the Finance Authority of the City of Roseville does hereby resolve that the Roseville Finance Authority Budget Fiscal Year FY2026-26, is hereby amended by transferring an additional appropriation in the amount of $560,000.

PASSED AND ADOPTED by the Finance Authority of the City of Roseville this __ day of _______, 20___, by the following vote on roll call:

AYES AGENCY MEMBERS:

NOES AGENCY MEMBERS:

ABSENT AGENCY MEMBERS:
__________________________________
CHAIR
ATTEST:
_________________________________
Secretary

Page 192 of 749 ends

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/19/2025
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3541 5411 84001 500490 560,000
Increase Repairs And Maintenance – General budget for
Fairway Drive and Junction Boulevard Arterial
Resurfacing Project
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 560,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 560,000

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3541 3601 00000 000000 (560,000) Decrease Roseville Finance Authority Capital Projects Fund Balance
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (560,000)
Justification for Budget Adjustment:

The Public Works Department is requesting two budget adjustments to the Fairway Drive and Junction Boulevard Arterial Resurfacing Project (the "Project").

The net effect of these budget adjustments results in an overall reduction of the total project budget of $240,000 primarily due to lower-than-anticipated bids. A recent review of the 2016 RFA refunding bonds identified $560,000 in additional CFD refunding savings available for capital project use. Fairway Drive is an eligible facility under the originating CFD, and the Project meets the requirements for allocation of these funds. This budget adjustment appropriates the CFD refunding savings to the Project to support resurfacing work consistent with the project’s scope and authorized use of refunding proceeds. A separate budget adjustment will be submitted to reduce the budget in the Project in the Highway Users Tax Fund (2305) to allocate that funding for future transportation needs.

The current project budget is $4,834,000. With these two adjustments, the revised project budget will total $4,594,000.

Nicolas Bumb, Associate Engineer 2025-26
Daniel Leonardich, Management Analyst II
Public Works - Engineering

Page 193 of 749 ends

ORDINANCE NO. 7031

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the Fairway Drive and Junction Boulevard Arterial Resurfacing project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

Page 194 of 749 ends

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/19/2025
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2305 5411 84001 500490 (800,000)
Reduce Repairs And Maintenance – General budget for
Fairway Drive and Junction Boulevard Arterial
Resurfacing Project
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL (800,000)

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
Release excess HUT funding from Project 500490

REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT (800,000)

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2305 3601 00000 000000 800,000 Increase Highway Users Tax Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL 800,000
Justification for Budget Adjustment:

The Public Works Department is requesting two budget adjustments to the Fairway Drive and Junction Boulevard Arterial Resurfacing Project (the "Project").

The net effect of these budget adjustments results in an overall reduction of the total project budget of $240,000 primarily due to lower-than-anticipated bids. A recent review of the 2016 RFA refunding bonds identified $560,000 in additional CFD refunding savings available for capital project use. Fairway Drive is an eligible facility under the originating CFD, and the Project meets the requirements for allocation of these funds. This budget adjustment reduceds the budget in the Project in the Highway Users Tax Fund (2305) to allocate that funding for future transportation needs. A separate budget adjustment will be submitted to appropriate the CFD refunding savings to the Project. The current project budget is $4,834,000. With these two adjustments, the revised project budget will total $4,594,000.

Nicolas Bumb, Associate Engineer 2025-26
Daniel Leonardich, Management Analyst II
Public Works - Engineering

Page 195 of 749 ends

Bidder Construction Bid
McGuire and Hester $ 3,452,605.00
B&M Builders 3,704,692.00 $
Central Valley Engineering & Asphalt 4,019,069.00 $
Martin Brothers Construction 3,991,350.00 $
Pacement Coatings Co. 3,624,095.00 $
VSS International 3,494,120.00 $

FAIRWAY DRIVE AND JUNCTION BOULEVARD ARTERIAL RESURFACING PROJECT CITY PROJECT NUMBER: 500490

TABULATED BID RESULT SUMMARY

Page 196 of 749 ends

311 Vernon Street
Roseville, CA 95678

NOTICE OF INTENT TO AWARD
Date: December 4, 2025
To: All bidders, concerning the Fairway Drive and Junction Boulevard Arterial Resurfacing Project
From: Public Works Engineering
Subject: Notice of Intent to Award
Regarding the Fairway Drive and Junction Boulevard Arterial Resurfacing Project, for which the City Council of the CITY approved plans and specifications for the project. Request for Proposals was released on September 17th, 2025, and for which the City Council of the CITY directed the City Clerk to advertise for sealed proposals for doing said work and providing that bids be submitted on October 28th, 2025. Submitted proposals were to be opened and read publicly by the City Clerk’s office on October 28th, 2025; upon which a lowest responsive bidder has been determined.

The City has determined McGuire and Hester to be the lowest responsive bidder and intends to recommend City Council approval of a Construction Agreement at the January 21st, 2026 City Council Meeting.

Page 197 of 749 ends

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Fairway - Junction Arterial Resurfacing Project Project Location(s): Fairway Drive between Blue Oaks Boulevard and Stanford Ranch Road and Junction Boulevard between Foothills Boulevard and Washington Boulevard, Roseville, California.

Project Description: The project involves preventative maintenance activities along segments of Fairway Drive and Junction Boulevard. Activities would include patching and sealing and may include the removal and replacement of failed asphalt roadway sections, if needed. The project would not result in an expansion of capacity or use and is not located near any sensitive environmental resources.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Public Works Department Reason why this Project is Exempt: This project qualifies for a Class 1 Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of …. .minor alteration of existing public facilities, ….involving negligible or no expansion of use beyond that previously existing…. examples include highways, streets, sidewalks, gutters, bicycle and pedestrian trails….”
The project is confined to existing streets within City right-of-way and would not result in expansion of use. No environmentally sensitive resources are located within the project site; therefore the Class 1 exemption is applicable to the proposed project.

Lead Agency Contact Person: Nicolas Bumb, Public Works Department, 311 Vernon Street, Roseville, CA 95678 (916) 746-1313.

Signature: Date: 5/27/2025
Jessica Lynch, Environmental Coordinator, City of
Roseville

Page 198 of 749 ends

Page 199 of 749 ends

Page 200 of 749 ends

Page 201 of 749 ends

Page 202 of 749 ends

Page 203 of 749 ends

Page 204 of 749 ends

Page 205 of 749 ends

Page 206 of 749 ends

Page 207 of 749 ends

Page 208 of 749 ends

Page 209 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.6
File #: 0900-04-03
Item ID: 2025-797
Title: Roseville Soccer Complex Intersection Improvement Project - Notice of Completion Contact: Brian Gulewich 916-746-1376 [email protected]

SUMMARY
Staff recommends approval of the Notice of Completion for the Roseville Soccer Complex Intersection Improvement Project. The project included the construction of four (4) new traffic signals along with roadway widening to support the opening of the new Placer Valley Soccer Complex. The total cost of the construction contract with Mountain Cascade, Inc. is $7,515,054.54. The project was funded by the Blue Oaks Blvd. Fee fund, Westpark Drive Fee fund, Traffic Mitigation fund, and an interfund loan from the General Fund Capital Reserve Fund (approved by Council June 21, 2023).

RECOMMENDATION
Staff recommends that the City Council accept the Roseville Soccer Complex Intersection Improvement Project as complete and adopt a resolution authorizing the Public Works Director to execute the Notice of Completion.

BACKGROUND
The scope of this project included the construction of four (4) new traffic signals along with roadway widening and improvements in support of the opening of the new Placer Valley Soccer Complex along Westbrook Blvd. The traffic signals are located at the following intersections: Blue Oaks Blvd. and Hayden Pwky.; Blue Oaks Blvd. and Westbrook Blvd.; Westbrook Blvd. and N. Brookstone Dr.; and Westbrook Blvd. and Brookstone Dr.

Public Works Engineering Division Staff completed the final inspection of the Roseville Soccer Complex Intersection Improvement Project and have found the work to be completed in accordance with the improvement plans and specifications. The project is now ready for acceptance. As required by the specifications, the contractor will guarantee the installation and improvements for a period of 12 months from the date of Notice of Completion.

FISCAL IMPACT
The project was awarded at the December 6, 2023, City Council meeting for a contract amount of $6,904,424.45 and a construction change order authority of 10% ($690,442). The final contract amount is $7,515.054.54 which exceeded the original contract amount by 8.84% ($610,630.09) and is within the approved contingency. The increase was a result of adjustments in actual quantities of the construction bid items based on field conditions, contract change orders based on unknown underground conditions, and changes agreed upon in the field. The project was funded by the Blue Oaks Blvd. Fee fund, Westpark Drive Fee fund, Traffic Mitigation fund, and an interfund loan from the General Fund Captial Reserve Fund (approved by Council June 21, 2023).

ENVIRONMENTAL REVIEW

Page 210 of 749 ends

The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Acceptance of the Roseville Soccer Complex Intersection Improvement Project Notice of Completion meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Brian Gulewich, Assistant Engineer
Jason Shykowski, Public Works Director
ATTACHMENTS:

1. Resolution 26-005

2. Notice of Completion

3. Vicinity Map

4. Faithful Performance Bond

5. Labor and Materials Bond
REVIEWERS:

Brian Gulewich, Public Works Department - Engineering - Traffic Engineering Created/Initiated - 10/27/2025
Jesse Khatkar, Public Works Department - Engineering - City Project's Approved - 11/18/2025 Noah Siviglia, Public Works Department - Engineering - Traffic Engineering Approved - 12/17/2025 Stefanie Kemen, Public Works Department - Engineering - Traffic Engineering
Approved - 12/18/2025
Kelly Aye, City Attorney Department Approved - 12/23/2025 Katrina Six, City Clerk Department Approved - 12/23/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/5/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/6/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/6/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/6/2026 Katrina Six, City Clerk Department Final Approval - 1/6/2026

Page 211 of 749 ends

RESOLUTION NO. 26-005

ACCEPTING THE PUBLIC WORK KNOWN AS ROSEVILLE SOCCER COMPLEX INTERSECTION IMPROVEMENT PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO

EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE
BE IT RESOLVED by the City Council of the City of Roseville as follows:

1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as the Roseville Soccer Complex Intersection Improvement Project, has been approved and the public work accepted.

2. The Public Works Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ____ day of _____________________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
_________________________________
City Clerk

Page 212 of 749 ends

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________

City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk

Page 213 of 749 ends

State of California )
County of Placer )
I, , being first duly sworn, depose and say: I am the
of the City of Roseville, a municipal
corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true. ___________________________________
City of Roseville
State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _____ day of ,
20___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.
____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Page 214 of 749 ends

Page 215 of 749 ends

Page 216 of 749 ends

Page 217 of 749 ends

Page 218 of 749 ends

Page 219 of 749 ends

Page 220 of 749 ends

Page 221 of 749 ends

Page 222 of 749 ends

Page 223 of 749 ends

Page 224 of 749 ends

Page 225 of 749 ends

Page 226 of 749 ends

Page 227 of 749 ends

Page 228 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.7
File #: 0900-02
Item ID: 2025-928
Title: Church Street and Pump Station 26 Collections System Improvements Project - Notice of Completion
Contact: William Montz 916-774-5545 [email protected]

SUMMARY
Staff recommends approval of the Notice of Completion for the Church Street and Pump Station 26 Collections System Improvements Project. The total cost of the construction contract with Mountain Cascade, Inc. including all change orders was $7,812,060. The project was funded by the Wastewater Rehabilitation Fund and the South Placer Wastewater Authority.

RECOMMENDATION
Staff recommends City Council accept the Church Street and Pump Station 26 Collections System Improvement Project as complete and authorize the Director of Environmental Utilities to execute the Notice of Completion.

BACKGROUND
Upgrades to existing critical Wastewater Collection’s pipeline infrastructure near Church Street, as well as along Sierra College Boulevard in Roseville, were needed to prevent future sanitary sewer overflows during storm events which violate the Wastewater Collection’s Waste Discharge Requirements.

This project combined the Church Street Collection System Improvements Project (Schedule A) with the Regional Pump Station 26 and Force Main Capacity Improvements Project (Schedule B). The two projects had a similar scope of work involving gravity sewer main pipe bursting and areas of open-cut pipe installation. Pipe bursting was used where possible on both projects to minimize traffic disruptions and reduce restoration costs.

After two unsuccessful bids for the pipeline work in the Pump Station 26 Project in 2023, Environmental Utilities Department (EUD) staff identified the option to combine the pipeline work in the Pump Station 26 Project with the newly identified work in the Church Street Capacity Analysis to create a larger, more attractive bid package.

Church Street (Schedule A):

In April 2023, Water Works Engineers provided the Church Street Alternatives Modeling Results Technical Memorandum, outlining options to relieve surcharging and reduce the risk of sewer spills in the Church Street area which occurred during storm events during the winter of 2022/2023. EUD staff selected the alternative that included upsizing of multiple sewer gravity mains via pipe bursting, open cut installation of a new sewer gravity main, and abandonment of an existing gravity sewer main. The Wastewater Collections Group needed this work to be completed as soon as possible to avoid future sewer overflows during future wet weather seasons and potential fines.

Page 229 of 749 ends

Pump Station 26 (Schedule B):

The City of Roseville’s (City) sewer system hydraulic model indicated that the regional trunk sewer on Old Auburn Road could be subject to overflows, and that this capacity deficiency will be further exacerbated under buildout development. Woodard and Curran was commissioned by the City to conduct an analysis comparing multiple options to correct the capacity issue. Recommendations from this analysis to improve pipeline capacity limitations along Sierra College Boulevard were incorporated into this project.

The plans and specifications for the combined Project were approved by City Council on May 15, 2024, and a Request for Bids for construction services was published on May 16, 2024. On June 17, 2024, two contractors submitted proposals to the City Clerk’s office and a public bid opening identified Mountain Cascade, Inc. (MCI) as the apparent low bidder. MCI began construction on October 7, 2024, and completed construction on October 30, 2025.

EUD and ICM Construction Management completed final inspection of the Project and found the work to be completed in accordance with the improvement plans and specifications and the Project is ready for Council acceptance.

FISCAL IMPACT
The construction contract for this project was awarded on August 7, 2024, for $7,065,151 ($4,278,000 for Schedule A and $2,787,151 for Schedule B) with a contract change order allowance for Schedule A in the amount of 17% ($718,360) and for Schedule B in the amount of 5% (139,358).

There were 20 negotiated change orders by the end of construction, totaling $746,909.01, for a final contract amount of $7,812,060. Funding for this Project was provided by Wastewater Rehabilitation Fund and the South Placer Wastewater Authority.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The Notice of Completion meets the above criteria and is not subject to CEQA.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
William Montz, Assistant Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Resolution 26-001

2. Notice of Completion

3. Exhibit A - Schedule A Location

4. Exhibit B - Schedule B Location

Page 230 of 749 ends

5. Bonds
REVIEWERS:

William Montz, Environmental Utilities Department - Technical Services Created/Initiated - 12/1/2025 Jason Marks, Environmental Utilities Department - Technical Services Approved - 12/1/2025 Tracie Mueller, Environmental Utilities Department - Wastewater Approved - 12/11/2025 Devin Whittington, Environmental Utilities Department Approved - 12/17/2025 Sean Bigley, Environmental Utilities Department - All Approved - 12/19/2025 Kelly Aye, City Attorney Department Approved - 12/22/2025 Katrina Six, City Clerk Department Approved - 12/23/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/5/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/6/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/6/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/6/2026 Katrina Six, City Clerk Department Final Approval - 1/6/2026

Page 231 of 749 ends

RESOLUTION NO. 26-001

ACCEPTING THE PUBLIC WORK KNOWN AS THE CHURCH STREET AND PUMP STATION 26 COLLECTIONS SYSTEM IMPROVEMENTS PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE ENVIRONMENTAL UTILITIES

DIRECTOR TO EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE BE IT RESOLVED by the City Council of the City of Roseville as follows:

1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as the Church Street and Pump Station 26 Collections System Improvements Project, has been approved and the public work accepted.

2. The Environmental Utilities Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ____ day of _____________________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
_________________________________
City Clerk

Page 232 of 749 ends

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached maps, marked as Exhibit “A” and Exhibit "B" and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________
City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk

Page 233 of 749 ends

Page 234 of 749 ends

Page 235 of 749 ends

Page 236 of 749 ends

Page 237 of 749 ends

Page 238 of 749 ends

Page 239 of 749 ends

Page 240 of 749 ends

Page 241 of 749 ends

Page 242 of 749 ends

Page 243 of 749 ends

Page 244 of 749 ends

Page 245 of 749 ends

Page 246 of 749 ends

Page 247 of 749 ends

Page 248 of 749 ends

Page 249 of 749 ends

Page 250 of 749 ends

Page 251 of 749 ends

Page 252 of 749 ends

Page 253 of 749 ends

Page 254 of 749 ends

Page 255 of 749 ends

Page 256 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.8
File #: 0900-02
Item ID: 2025-944
Title: 2022 Sewer Collection System Cured-in-Place Pipe Rehabilitation Project - Notice of Completion
Contact: Jonathan Cummings 916-774-5566 [email protected]

SUMMARY
Staff recommends approval of the Notice of Completion for the 2022 Sewer Collection System Cured-inPlace Pipe Rehabilitation Project. The total cost of the construction contract with Express Sewer & Drain, Inc. was $2,782,579. Funding for this project was provided by the Wastewater Rehabilitation Fund.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting the 2022 Sewer Collection System Cured-in-Place Pipe Rehabilitation Project as complete and authorizing the Director of Environmental Utilities to execute the Notice of Completion.

BACKGROUND
On April 5, 2023, City Council awarded an Agreement to Express Sewer and Drain, Inc. for the 2022 Sewer Collection System Cured-in-Place Pipe (CIPP) Rehabilitation Project for a contract amount of $2,860,945. The total cost to complete construction including all change orders was $2,782,579, and included a contract change order that completed the Regional 30-Inch Interceptor Rehabilitation Project using the same technology and team. The locations of the project are shown in the Notice of Completion (Attachment A). The City’s Environmental Utilities Department has completed final inspections and found the project work to be complete. The project is now ready for acceptance.

FISCAL IMPACT
There are no fiscal impacts associated with the Council's action.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Jonathan Cummings, Associate Engineer

Page 257 of 749 ends

Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Resolution 26-003

2. Notice of Completion

3. Vicinity Map

4. Bonds
REVIEWERS:

Jonathan Cummings, Environmental Utilities Department - Technical Services Created/Initiated - 12/2/2025 Jason Marks, Environmental Utilities Department - Technical Services Approved - 12/8/2025 Archana Wagley, Environmental Utilities Department Approved - 12/8/2025 Tracie Mueller, Environmental Utilities Department - Wastewater Approved - 12/11/2025 Devin Whittington, Environmental Utilities Department Approved - 12/17/2025 Sean Bigley, Environmental Utilities Department - All Approved - 12/19/2025 Kelly Aye, City Attorney Department Approved - 12/22/2025 Katrina Six, City Clerk Department Approved - 12/23/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/5/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/6/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/6/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/6/2026 Katrina Six, City Clerk Department Final Approval - 1/6/2026

Page 258 of 749 ends

RESOLUTION NO. 26-003
ACCEPTING THE PUBLIC WORK KNOWN AS THE 2022 SEWER COLLECTION

SYSTEM CURED-IN-PLACE PIPE REHABILITATION PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE ENVIRONMENTAL UTILITIES

DIRECTOR TO EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE BE IT RESOLVED by the City Council of the City of Roseville as follows:

1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as the 2022 Sewer Collection System Curedin-Place Pipe Rehabilitation Project, has been approved and the public work accepted.

2. The Environmental Utilities Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ____ day of _____________________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
_________________________________
City Clerk

Page 259 of 749 ends

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383

NOTICE OF COMPLETION

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________

City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk

Page 260 of 749 ends

Page 261 of 749 ends

ATLANTIC ST

VINEYARD RD

MAIN ST

PLEASANT GROVE BL

PLEASANT GROVE BL
I80

CIRBY WY

VERNON ST

WASHINGTON BL

SUNRISE AV

TAYLOR RD

LEAD HILL BL

RIVERSIDE AV

HARDING BL

N SUNRISE AV

ATKINSON ST

CHURCH ST

S CIRBY WY

RESERVE DR

BERRY ST

ALEXANDRA DR

MELODY LN

JUNCTION BL

YOSEMITE ST

ROSEVILLE PW

DOUGLAS BL

EUREKA RD

DRY CREEK

LINDA CREEK

CIRBY CREEK

FALSE RAVINE

CIRBY CREEK

TRIBUTARY
Exhibit "A"
2022 SEWER COLLECTION SYSTEM

CURED-IN-PLACE PIPE REHABILITATION PROJECT
Wastewater Mains Rehabilitated
City Boundary

Page 262 of 749 ends

Page 263 of 749 ends

Page 264 of 749 ends

Page 265 of 749 ends

Page 266 of 749 ends

Page 267 of 749 ends

Page 268 of 749 ends

Page 269 of 749 ends

Page 270 of 749 ends

Page 271 of 749 ends

Page 272 of 749 ends

Page 273 of 749 ends

Page 274 of 749 ends

Page 275 of 749 ends

Page 276 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.9
File #: 0900-02
Item ID: 2025-962
Title: Utility Exploration Center Exhibit Fabrication and Installation Project - Notice of Completion
Contact: Rana Moore 916-774-5581 [email protected]

SUMMARY
Staff recommends approval of the Notice of Completion for the Utility Exploration Center Exhibit Fabrication and Installation Project. The total cost of the construction contract, including all change orders, was $1,462,227.23. The payment of final retention will be in the amount of $41,141.96. The project was funded by the Electric Fund, Water Rehabilitation Fund, Wastewater Rehabilitation Fund, and Waste Services Rehabilitation Fund.

RECOMMENDATION
Staff recommends that the City Council accept the Utility Exploration Center Exhibit Fabrication and Installation Project as complete and authorize the Director of Environmental Utilities to execute the Notice of Completion.

BACKGROUND
The Utility Expoloration Center (UEC) is an environmental learning center operated by the City’s utilities.

The exhibits have not had a major overhaul since the UEC opened in 2008. Since opening, the UEC has served over 600,000 program participants through facilitated school tours, visitor center permanent and changing exhibits, special events, green living workshops, and outreach programs. While program offerings have evolved, the core exhibit structures have remained largely unchanged since 2008.

On March 15, 2022, the City awarded a Design-Assist Construction agreement to Moey Inc. in the amount of $1,391,980 after a competitive proposal process. City Council also approved an allowance to pay contract change orders of up to 10% of the value of the contract ($139,198).

This Design-Assist Construction Agreement was for services to demolish previous UEC exhibits, to fabricate and install updated exhibits for the UEC, and to install a portion of the exhibits for Roseville Electric.

The agreement originally included a limited scope of work for the 116 S. Grant Street Tenant Improvements Project. Roseville Electric later chose not to proceed with that work, so the awarded amount of $4,410 and the associated change-order allowance of $441 (totaling $4,851) will not be spent.

There were a total of four (4) negotiated change orders during construction for items requested by the City, which included such changes as an enterable and more interactive garbage truck cab, an upgraded projector for the City map exhibit, upgrades to the Only Rain Down the Storm Drain exhibit, and upgrades to the water mural exhibit, for a total change order cost of $74,657.23. This includes $33,652 that was credited to the project budget to fulfill punch list obligations. The final cost of the construction contract,

Page 277 of 749 ends

including all change orders, was $1,462,227.23.

The City’s Environmental Utilities Department completed the final inspection of the project on November 7, 2025, and found the work to be completed in accordance with the improvement plans and specifications.

The punch list items remaining under Moey’s contract are complete, and the work is now ready for acceptance.

These improvements modernize the visitor experience, provide more interactive learning opportunities, and support expanded public engagement with the City’s utilities.

FISCAL IMPACT
This Notice of Completion will result in final payment of the retention in the amount of $41,141.96. The final contract amount is within the previously approved project budget and funded entirely by utility enterprise funds, with no impact to the General Fund.

Acceptance of the Notice of Completion meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

5. Support community engagement and advocacy
Respectfully Submitted,
Rana Moore, Senior Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Resolution 26-009

2. Notice of Completion

3. Exhibit A Vicinity Map
REVIEWERS:

Rana Moore, Environmental Utilities Department - Technical Services Created/Initiated - 12/8/2025 Jason Marks, Environmental Utilities Department - Technical Services Approved - 12/16/2025 Devin Whittington, Environmental Utilities Department Approved - 12/17/2025 Sean Bigley, Environmental Utilities Department - All Approved - 12/19/2025 Kelly Aye, City Attorney Department Approved - 1/2/2026 Katrina Six, City Clerk Department Approved - 1/2/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/6/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/7/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/7/2026

Page 278 of 749 ends

Dominick Casey, City Manager Department - City Manager Approved - 1/8/2026 Katrina Six, City Clerk Department Final Approval - 1/8/2026

Page 279 of 749 ends

RESOLUTION NO. 26-009

ACCEPTING THE PUBLIC WORK KNOWN AS THE UTILITY EXPLORATION CENTER EXHIBIT FABRICATION AND INSTALLATION PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE ENVIRONMENTAL UTILITIES

DIRECTOR TO EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE BE IT RESOLVED by the City Council of the City of Roseville as follows:

1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as the Utility Exploration Center Exhibit Fabrication and Installation Project, has been approved and the public work accepted.

2. The Environmental Utilities Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ____ day of _____________________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
_________________________________
City Clerk

Page 280 of 749 ends

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383

NOTICE OF COMPLETION

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________

City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk

Page 281 of 749 ends

Page 282 of 749 ends

Page 283 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.10
File #: 0900-02-02-1
Item ID: 2025-919
Title: Dry Creek Wastewater Treatment Plant Operations and Laboratory Building Project – Professional Design Services Agreement Amendment
Contact: Inderpreet Chaggar 916-774-5553 [email protected]

SUMMARY
Staff recommends approval of an amendment to the professional design services agreement with 19six Architects, Inc. to add $194,086, for a total not-to-exceed contract amount of $1,043,870, to provide design services during construction for the Dry Creek Wastewater Treatment Plant Operations and Laboratory Building Design Project (Project). The Project is being funded from available resources in the Wastewater Regional Rehabilitation Fund for the rehabilitation portion of the project (approximately 31%) and from the capital improvement project budget approved by the South Placer Wastewater Agency for the building expansion (approximately 69%).

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Second Amendment to the Professional Design Services Agreement with 19six Architects for the Pleasant Grove Wastewater Treatment Plant Maintenance Facilities Assessment and Dry Creek Wastewater Treatment Plant Operations and Laboratory Building Design Project.

BACKGROUND
In 2021, the City’s Environmental Utility Department (EUD) published a Request for Proposals (RFP 08- 079) seeking professional architectural consulting firms to submit proposals for professional consulting and services for the Pleasant Grove Wastewater Treatment Plant (PGWWTP) Maintenance Facilities Assessment and the design of the Dry Creek Wastewater Treatment Plant (DCWWTP) Operations and Laboratory Building. City entered into a Professional Design Services Agreement (PDSA) with Williams + Paddon Architects Planners, Inc. (W+P) on October 6, 2021.

The October 2021 executed agreement included assessment and design tasks at both wastewater treatment plants; $682,050 and $112,249 for DCWWTP and PGWWTP, respectively, for a not-to-exceed amount of $794,299. On August 30, 2022, W+P merged with 19six Architects (19six) and the design effort for the DCWWTP task was completed by 19six.

On October 16, 2024, Council authorized a First Amendment to the PDSA with 19six to account for additional design scope for the DCWWTP project. The current PDSA with 19six is $737,535 and $112,249 for DCWWTP and PGWWTP, respectively, for a total not-to-exceed amount of $849,784.

Additional design scope items such as: revising civil design to meet fire flow capacity requirements, requiring a demolition permit for construction, and addressing design changes based on updates to the Owner’s Project Requirements, were identified during the construction bidding and the permitting phase of this Project. The current executed agreement with 19six needs to be amended to include the additional

Page 284 of 749 ends

scope. The design has been completed, and a construction contract has been awarded for this project.

FISCAL IMPACT
This Project is funded by the Wastewater Regional Rehabilitation Fund (31%) and the South Placer Wastewater Authority (SPWA) (69%). It has two phases: design and construction. The approved budget, for both the design and construction phases, includes $6,370,000 from the Wastewater Regional Rehabilitation Fund and $14,854,000 from SPWA, bringing the total project budget to $21,224,000. The available budget in this project will fully fund amendment 2 of the PDSA with 19six for $1,043,870 ($931,621 for DCWWTP and unchanged amount $112,249 for PGWWTP). A budget adjustment is not required for this amendment.

ENVIRONMENTAL REVIEW
The proposed project involves the minor alteration and replacement of existing structures and facilities.

This activity is categorically exempt from California Environmental Quality Act (CEQA) as a Class 1 and Class 2 Exemption (State CEQA Guidelines Sections 15301 and 15302). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Inderpreet Chaggar, Senior Engineer
Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Resolution 26-002

2. Professional Design Services Agreement

3. CEQA Exemption (Class 1 and 2)
REVIEWERS:

Inderpreet Chaggar, Environmental Utilities Department - Technical Services Created/Initiated - 12/8/2025 Jason Marks, Environmental Utilities Department - Technical Services Approved - 12/8/2025 Tracie Mueller, Environmental Utilities Department - Wastewater Approved - 12/11/2025 Devin Whittington, Environmental Utilities Department Approved - 12/17/2025 Sean Bigley, Environmental Utilities Department - All Approved - 12/19/2025 Kelly Aye, City Attorney Department Approved - 12/23/2025 Katrina Six, City Clerk Department Approved - 12/23/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/6/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/8/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/8/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/12/2026 Katrina Six, City Clerk Department Final Approval - 1/12/2026

Page 285 of 749 ends

RESOLUTION NO. 26-002

APPROVING A SECOND AMENDMENT TO PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND 19SIX

ARCHITECTS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Second Amendment to Professional Design Services Agreement for the Pleasant Grove Wastewater Treatment Plant Maintenance Facilities Assessment and Dry Creek Wastewater Treatment Plant Operations and Lab Building Design, by and between the City of Roseville and 19six Architects, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said second amendment is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Page 286 of 749 ends

1 [C:\Users\ayekelly\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IKSP9JXB\Second Amendment.docx:12/03/2025]

SECOND AMENDMENT TO

PROFESSIONAL DESIGN SERVICES AGREEMENT
Pleasant Grove Wastewater Treatment Plant Maintenance Facilities Assessment and Dry Creek Wastewater Treatment Plant Operations and Lab Building Design

THIS SECOND AMENDMENT TO PROFESSIONAL DESIGN SERVICES
AGREEMENT is made and entered into this ___ day of __________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and 19Six Architects, a California corporation, successor in interest to William + Paddon/Architects + Planners, Inc., a California corporation (“CONSULTANT”); and
W I T N E S S E T H:

WHEREAS, CITY and CONSULTANT previously entered into a Professional Design Services Agreement dated October 6, 2021 and amended October 16, 2024 (“Agreement”) regarding professional design services for the Pleasant Grove Wastewater Treatment Plant Maintenance Facilities Assessment and Dry Creek Wastewater Treatment Plant Operations and Lab Building Design (“Project”);
WHEREAS, CITY desires to amend the Agreement to include additional services for the Dry Creek Wastewater Treatment Plant Operations and Lab Building Design as described in CONSULTANT’s updated scope of services which is attached hereto as Exhibit “A” and incorporated herein by reference; and
WHEREAS, CONSULTANT is willing and able to provide such additional services; and

Page 287 of 749 ends

2 [C:\Users\ayekelly\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IKSP9JXB\Second Amendment.docx:12/03/2025] NOW, THEREFORE, the parties agree as follows:

1. CONSULTANT shall provide additional services as described in Exhibit “A” of this Second Amendment to Agreement.

2. Section 2 of the Agreement is amended by adding an additional paragraph to read as follows:
“CITY shall pay one hundred ninety-four thousand eighty-six dollars ($194,086), in consideration of the additional services as set forth in Exhibit “A” to the Second Amendment to Agreement. This brings the total not to exceed contract amount to one million, forty-three thousand, eight hundred seventy dollars ($1,043,870).”

3. Exhibit “B” to the Agreement is hereby replaced with Exhibit “B” to this Second Amendment to Agreement, attached hereto and incorporated herein by reference, which reflects the updated rate sheet for the term of the Second Amendment to Agreement.

4. All other provisions of the Agreement shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Second Amendment to Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. _________, adopted by the Council of the City of Roseville on the ___ day of ___________, 20__, and CONSULTANT has caused this Second Amendment to Agreement to be executed.

SIGNATURES ON FOLLOWING PAGE

Page 288 of 749 ends

3 [C:\Users\ayekelly\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IKSP9JXB\Second Amendment.docx:12/03/2025] CITY OF ROSEVILLE, a 19SIX ARCHITECTS, a California
municipal corporation corporation
BY: _______________________________ BY: _______________________________ DOMINICK CASEY its: _______________________________
City Manager
and
ATTEST:

BY: _______________________________
its: _______________________________
BY: _______________________________

CARMEN AVALOS
City Clerk
APPROVED AS TO FORM:

BY: _______________________________

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY: _______________________________

SEAN BIGLEY
Environmental Utilities Director
Chief Financial Officer

Page 289 of 749 ends

4 [C:\Users\ayekelly\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IKSP9JXB\Second Amendment.docx:12/03/2025] EXHIBIT “A”

Page 290 of 749 ends

ATTACHMENT TO OWNER/ARCHITECT CONTRACT AMENDMENT 02
CONTRACT AMENDMENTS 2.1 THRU 2.6

02.1 – INCREASED BUILDING SIZE
Scope Revision:

Project Scope and Service included in Professional Design Services Agreement PDSA (City Council Resolution No. 21-413) was based on a 5,000-10,000-sf building. Final design resulted in a building of 12,640+/- sf.

This Contract Amendment provides for Architectural and Engineering Services in connection with increased building size. Increased labor hours in Design Development, Construction Documents/Agency Review, Bidding and Construction Administration tasks.

Meetings:

No changes
Deliverables:

No changes
Fee Adjustment: Refer to Owner/Architect Contract Amendment 02

Page 291 of 749 ends

02.2 - ADD FIRE WATER SERVICE TO THE NEW BUILDING
Scope Revision:

Existing Fire flow/service capacity was found to be insufficient to service building requiring addition of 8” on-site water service to the building
This Contract Amendment provides for Architectural and Civil Engineering Services in connection with addition of 8” on-site water service to the building. Design to be based on Option 1 (Upsize the 6”Main to 8” from Offsite to the First Loop) identified in Fire Flow Analysis Memo by City of Roseville Environmental Utilities, dated 3/21/2025 & revised 5/21/2025 and per client approval of assumed water service location provided by civil engineer, dated 6/30/25.

Increased labor hours in Construction Documents/Agency Review, Bidding and Construction Administration tasks.
▪ Preparation of drawings and specifications.
▪ Assist Owner in processing applications for Plan Review and Building Permits. ▪ Assist Owner securing Contractor Proposal for additional work. ▪ Additional Submittals/Shop Drawing Reviews and Construction Observation.

Meetings:

Up to 3 meetings (web based)
Deliverables:

Civil water plan and profile drawings
Fee Adjustment: Refer to Owner/Architect Contract Amendment 02

Page 292 of 749 ends

02.3 – SEPARATE DEMOLITION PERMIT
Provide Architectural Services in connection with obtaining separate Demolition Permit for existing building. Demolition plans requested by Owner for their use in securing Utility credits from the City of Roseville. Demolition Plans completed Oct 2024.

Increased labor hours in Construction Documents/Agency task. ▪ Preparation of demolition drawings and specifications. ▪ Assist Owner in processing applications for Plan Review and Demolition Permit.

Meetings:

None
Deliverables:

Demolition Drawings (Permit Application Set)
Fee Adjustment: Refer to Owner/Architect Contract Amendment 02

Page 293 of 749 ends

02.4 – REVISIONS TO HVAC AND INFORMATION TECHNOLOGY (IT) Provide Architectural and Mechanical Plumbing and Electrical Engineering Services in connection with:
• Owner’s request to modify Owner’s Project Requirements (OPR) comments to revise design criteria for heating/cooling to exceed building code minimums, reselect HVAC units and revise HVAC controls specifications from Pelican to Alerton.
• Addition of IT conduits and other IT provisions based on City’s IT Department comments.

Increased labor hours in Construction Documents/Agency Review tasks. ▪ Revisions to previously completed drawings and specifications.

Meetings:
2 additional meetings (web based)
Deliverables:

Revised MPE Drawings
Fee Adjustment: Refer to Owner/Architect Contract Amendment 02

Page 294 of 749 ends

02.5 – EXTENDED CONSTRUCTION ADMINISTRATION SERVICES
Provide extended Architectural Services and Engineering in connection with:
• Phased Demolition/Construction and extended construction schedule. Scope revised from site and building demolition and construction activities occurring in a single, sequential phase to two separate demolition/construction phases, extending construction duration calendar days. o Phase 1 Demolition of portions of sitework and gazebo o Phase 1 Construction of new Administration/Lab Building and portion of new sitework o Phase 2 Demolition of portions of sitework and existing Administration/Lab Building gazebo
o Phase 2 Construction of remaining portion of new sitework. • Construction schedule extended from 12 months to 18 months. o Extended Construction Administration Services (Office) o Extended Construction Administration Services (Field) ▪ Additional Owner Architecture Contractor Construction Meetings (bi-weekly) o Up to 12 additional job site meetings (Total of 36)
▪ Additional Construction Site Visits
o Architect/Interiors - Up to 12 additional Site Visits (Total of 36), to be concurrent with on-site Construction Meetings
o Civil Engineer - Up to 3 additional Site Visits (Total of 6) o Landscape Architect - Up to 3 additional Site Visits (Total of 6) o Structural Engineer – No changes (Total of 6)
o Mechanical Engineer - No changes (Total of 6)
o Electrical Engineer - Up to 2 additional Site Visits (Total of 5) o Commissioning Agent – No changes Additional Punch List Site Visits and Processing ▪ Architect – Up to 3 additional punchlist site visits per Phase (Total of 6) and up to 1 additional final walk-through per Phase (Total of 2)
▪ Civil Engineer, Landscape Architect, Electrical Engineer– Up to 1 additional punchlist site visits per Phase (Total of 2) and up to 1 additional final walk-through per Phase (Total of 2)
Fee Adjustment: Refer to Owner/Architect Contract Amendment 02

Page 295 of 749 ends

02.6 – REVISE FEE SCHEDULE (BILLING RATES)
Revise Fee Schedule in Professional Design Services Agreement PDSA (City Council Resolution No. 21-413) to Schedule of Hourly Rates schedule below:

Note:
19six Architects & Engineers reserves the right to adjust hourly rates every six months to meet economic conditions.

Fee Adjustment: Refer to Owner/Architect Contract Amendment 02

Page 296 of 749 ends

5 [C:\Users\ayekelly\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\IKSP9JXB\Second Amendment.docx:12/03/2025] EXHIBIT “B”

Page 297 of 749 ends

OWNER/ARCHITECT CONTRACT AMENDMENT # 2
Date: November 24, 2025
Project: Dry Creek Wastewater Treatment Plant
City of Roseville
Plant Operations Lab Building
PO#: 9013214
19six #: W21015.01
Description: Scope Revisions, increased building size, fire water service add, separate demolition permit, HVAC and technology revisions, extended construction administration services, and Revised Fee Schedule (Billing Rates)
Contract Date: October 6, 2021
Modifications to Basic Contract / Amendments to the following services:

Refer to Attachment to Owner/Architect Contract Amendment 02.

Total Amendment Fee $ 194,086
The revised payment schedule is (updated fees in bold):

Phase / Description Previous Fee Amendment No: 02 Revised Fee 1 - Programming $ 27,285 $ 0 $ 27,285
2 - Site Analysis / Conceptual Design $ 53,989 $ 0 $ 53,989 3 - Schematic Design $ 104,679 $ 0 $ 104,679
4 - Design Development $ 121,051 $ 12,932 $ 133,983
5 - Construction Documents $ 167,331 $ 17,677 $ 185,008 6 - Bidding $ 15,421 $ 2,607 $ 18,028
7 - Construction Administration $ 96,468 $ 74,050 $ 170,518 8 - Furniture Design / Specification $ 49,726 $ 0 $ 49,726 9 – Commissioning (Cx) Services $ 55,485 $ 0 $ 55,485
10 – Add Fire Water Service (T&M) $ 0 86,820 86,820
Subtotal $ 691,435 $ 194,086 $ 885,521
Reimbursable Expenses Allowance $ 7,500 $ 0 $ 7,500
Lab Consultant
Programming Services
(Allowance)
$ 20,000 $ 0 $ 20,000
Structural Engineering –
Building Area Increase up to 12,000sf
(Allowance)
$ 18,600 $ 0 $ 18,600
Total Fixed Fee $ 737,535 $ 194,086 $ 931,621

Page 298 of 749 ends

Dry Creek Wastewater Treatment Plant Contract Amendment 02 November 24, 2025

Page 2 of 3 ends

Amendment 02– Breakdown by Service Phase

02.1 Increased Building Size $ 24,269
Design Development $ 12,932
Construction Documents / Agency $ 7,960
Bidding $ 1,698
Construction Administration $ 1,679

02.2 Add Fire Water Service to the New Building $ 86,820 Design Development $ 0
Construction Documents / Agency $ 0
Bidding $ 0
Construction Administration $ 0
T&M $ 86,820

02.3 Separate Demolition Permit $ 2,550
Design Development $ 0
Construction Documents / Agency $ 2,550
Bidding $ 0
Construction Administration $ 0

02.4 Revisions to HVAC and Information Technology $ 9,364 Design Development $ 0
Construction Documents / Agency $ 7,167
Bidding $ 909
Construction Administration $ 1,288

02.5 Extended Construction Administration Services
(Optional) $ 71,084
Design Development $ 0
Construction Documents / Agency $ 0
Bidding $ 0
Construction Administration $ 71,084

02.6 Revise Fee Schedule (Billing Rates) $ 0

Page 299 of 749 ends

Dry Creek Wastewater Treatment Plant Contract Amendment 02 November 24, 2025

Page 3 of 3 ends

If this amendment meets with your approval, please sign below and return a copy for our records or have your legal counsel prepare a formal contract. We will start work upon your written authorization below while the formal contract is being prepared.

Thank you for this opportunity to be of service.

Sincerely, Accepted by:
__________________________________________
Gregory Tonello, AIA Signature
Principal
19six Architects
__________________________________________
Name (printed)
__________________________________________
Title
Kirill Aleksandrov, Project Architect
19six Architects
__________________________________________
Date
Sincerely,
Gregory Tonello, AIA
Principal
19six Architects
Kirill Aleksandrov, Pro

Page 300 of 749 ends

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Dry Creek Wastewater Treatment Plant Operations and Laboratory Building Project – Construction Management Services (RFP # 08-153) – Award of Professional Services Agreement
Project Location(s): 1800 Booth Road, Roseville, CA 95747. Assessor’s Parcel Numbers 474- 080-009-000, 474-110-001-000, 474-110-002-000, 473-080-000-000, and 473-080-002-000.

Project Description: The Environmental Utilities Department (EU) is requesting the approval of professional services agreement for construction management for the replacement of the existing outdated and undersized administration and laboratory building at the Dry Creek Wastewater Treatment Plant (DCWWTP). The existing building at DCWWTP is aging and a larger building is required to accommodate existing staff and increased lab space needs based on required regulatory compliance. Design is complete.

The new Operations and Laboratory Building at DCWWTP is a 10,000 square-foot (sf) building that will house the existing operations and laboratory staff at DCWWTP. The new building will replace the existing administration and laboratory building at DCWWTP and will include office space, training and conference rooms, laboratory area, and mechanical and electrical room. The project would not result in an expansion of use or capacity.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Environmental Utilities Department Reason why this Project is Exempt: The project qualifies for Class 1 and Class 2 Categorical Exemptions as described in Sections 15301 and 15302 of the California Environmental Quality Act (CEQA) guidelines which state:
“Class 1 (Existing Facilities) consists of … minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use… Examples include but are not limited to:…(b) Existing facilities of both investor and publicly owned utilities to provides electric power, natural gas, sewerage, or other public utilities…” and;
(e) Additions to existing structures provided that the addition will not result in an increase of more than: (1) 50 percent of the floor area of the structures before the addition, or 2,500 square feet, whichever is less; or (2) 10,000 square feet if: (A) The project is in an area where all public services and facilities are available to allow for maximum development permissible in the General Plan and (B) The area in which the project is located is not environmentally sensitive.”

Page 301 of 749 ends

“Class 2 consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, including but not limited to… (c) Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.” The project consists of the construction of a 10,000 sf Operations and Laboratory Building to replace the existing undersized and outdated laboratory at the DCWWTP. The project would not result in expansion of use and would be located in substantially the same location and serves the same purpose as the existing building. Consequently, the Class 1 and Class 2 Categorical Exemptions apply.

Lead Agency Contact Person: Inderpreet K Chaggar, Roseville Department of Environmental Utilities (916-774-5553).

Signature: Date: 6/5/2025
Jessica Lynch, Environmental Coordinator
City of Roseville

Page 302 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.11
File #: 0203-07
Item ID: 2025-795
Title: Generation Maintenance Support Services - Contract Purchase Agreement Amendment Contact: Nathan Ribordy 916-746-1673 [email protected]

SUMMARY
Staff recommends approval of a contract purchase agreement amendment with Performance Mechanical, Inc. to provide maintenance support services to Roseville Electric Utility's generation facilities. The amendment will increase the first year of the contract from $2,000,000 to $3,000,000. Funding is included in the Electric Department's FY2025-26 budget in the Electric Fund.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute Contract Purchase Agreement Amendment 1 (3004426) with Performance Mechanical, Inc., to provide maintenance support services to Roseville Electric Utility's generation facilities.

BACKGROUND
Roseville Electric Utility owns and operates approximately 260 MW of generating capacity from the Roseville Energy Park (REP), Roseville Peakers, and Roseville Power Plant #2. In addition to the City's staff expertise to maintain these facilities, the Electric Utility often relies on the support of contractors to provide supplemental and specific maintenance support. This can include a comprehensive range of services, including, but not limited to, unique maintenance, repairs, specialized welding, testing of power plant equipment and systems, as well as additional engineering support to meet the overall maintenance needs of generation facilities.

In order to continue the important maintenance support services, Roseville Electric Utility solicited proposals through Request for Proposals (RFP) 07-108 for generation maintenance support services. The maintenance support services contract was awarded to Performance Mechanical, Inc. in April 2025. The initial contract award was for one year with four (4) optional renewal years. During the October 2025 maintenance outage for the REP, unexpected equipment damage was discovered that will require specialized welding and testing services to facilitate repairs. The estimated repair costs, in addition to services already planned or performed, exceed the first year's contract amount. The amendment is necessary to complete the necessary work to return the REP to service.

FISCAL IMPACT
This contract purchase agreement is for work on an as-needed basis for a period of one year, with four (4) optional one-year extensions. The initial contract costs were not to exceed $2,000,000 per year, with a total not-to-exceed cost of $10,000,000 over the five year term. This amendment increases the FY2025-26 not-to-exceed amount to $3,000,000, with a total not-to-exceed amount of $11,000,000 for the full term of the contract. Funding is included in the Electric Department's FY2025-26 budget in the Electric Fund.

Future year funding is contingent on City Council's approval of the respective budget each year.

Page 303 of 749 ends

ENVIRONMENTAL REVIEW
This proposed project involves the repair, maintenance, and minor alterations of existing facilities. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The exemption was previously approved and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Nathan Ribordy, Power Generation Superintendent
Daniel Beans, Electric Utility Director
ATTACHMENTS:

1. Resolution 26-008

2. Contract Purchase Agreement Amendment

3. CEQA Exemption (Class 1)
REVIEWERS:

Nathan Ribordy, Electric Department - Resource Planning & Generation Created/Initiated - 12/16/2025 William Forsythe, Electric Department - All Approved - 12/23/2025 Shawn Matchim, Electric Department - All Approved - 12/23/2025 Daniel Beans, Electric Department - All Approved - 12/23/2025 Kelly Aye, City Attorney Department Approved - 12/24/2025 Katrina Six, City Clerk Department Approved - 1/2/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/6/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/8/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/8/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/12/2026 Katrina Six, City Clerk Department Final Approval - 1/12/2026

Page 304 of 749 ends

RESOLUTION NO. 26-008
APPROVING AMENDMENT 1 TO CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND PERFORMANCE MECHANICAL, INC., AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, Amendment 1 to Contract Purchase Agreement (3004426) for generation maintenance support services, by and between the City of Roseville and Performance Mechanical, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Amendment is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Page 305 of 749 ends

Page 306 of 749 ends

Page 307 of 749 ends

Page 308 of 749 ends

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Maintenance Support Services
Project Location(s): 5120 Phillip Road, Roseville, CA 95747 (APNs 017-101-020-000 and 017- 101-021-000) and 2155 Nichols Drive, Rocklin, California 95677 (APN 017-063-005-000).

Project Description: Roseville Electric staff seeks approval for a maintenance contract to support maintenance activities at Roseville Electric’s generation facilities. Work may be performed at the Roseville Energy Park (REP) or Roseville Power Plant 2 (RPP2). The REP operates two combustion turbines and one steam turbine with associated auxiliaries and is co-located next to two simple cycle gas turbines. RPP2 operates two simple cycle gas turbines. Both facilities undergo planned preventative maintenance activities as well as corrective maintenance activities.

Activities may include but are not limited to pump and motor alignments, welding services, millwright services, off site shop fabrication, and other ancillary support activities as needed for the generation fleet. Work completed will not result in an expansion of use.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: Roseville Electric Utility Reason why this Project is Exempt: The project qualifies for a Class 1 Categorical Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of the…repair, maintenance,...or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use… Examples include, but are not limited to: (a) Interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances; [and] (b) Existing facilities of both investor and publicly owned utilities used to provide electrical power, natural gas, sewerage, or other public utility services…”
The project consists of performing routine preventative and corrective maintenance activities at the REP and RPP2. The project would not result in expansion of use. The project would not result in expansion of use. Consequently, the Class 1 Categorical Exemption applies.

Lead Agency Contact Person: Nathan Ribordy, Roseville Electric (916-746-1673).

Signature: Date: 3/24/2025
Jessica Lynch, Environmental Coordinator
City of Roseville

Page 309 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.12
File #: 0203-07
Item ID: 2025-984
Title: Pad Mount Transformers (RFQ 10-3431) - Purchase Orders Contact: Sue Jessup 916-746-1107 [email protected]

SUMMARY
Staff recommends approval of purchase orders with General Pacific and Hyundai Corporation USA, as the lowest responsive and responsible bidders, for the purchase of pad mount transformers for the Roseville Peaker Plant (RPEAK) facility in response to Request for Quotations No. 10-3431. Funding is included in the Electric Department’s FY2025-26 budget in the Electric Fund. Staff also requests authority for the City Manager or his designee to approve change orders not to exceed five percent (5%), for a total amount of $169,151.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve purchase orders with General Pacific and Hyundai Corporation USA, as the lowest responsive and responsible bidders, for the purchase of pad mount transformers for the Roseville Peaker Plant (RPEAK) facility, and authorize the City Manager or his designee to approve change orders, consistent with the contract terms, provided that the net cost of all change orders shall not exceed five percent (5%) of the contract price.

BACKGROUND
In 2021, Roseville executed agreements with the California Department of Water Resources (CDWR) to site two generating units adjacent to the Roseville Energy Park (REP) as part of the State of California’s overall efforts to improve electric system reliability. This site was named the RPEAK power plant. In 2023, Roseville and CDWR reached an agreement that established a pathway for the City to assume ownership of the generating units through various options.

Under one option in the agreement, Roseville is required to procure and install a natural gas compression system for the two GE TM2500 combustion turbines that make up the RPEAK power plant as part of the City's participation in the California Energy Commission’s (CEC) Distributed Electricity Backup Assets (DEBA) program. The RPEAK units utilize natural gas for the combustion process for their combustion process. The natural gas is supplied by the REP Pacific Gas and Electric (PG&E) pipeline, which typically operates at a pressure of approximately 475 psig. While this pressure allows the units to operate at a derated capacity, the turbines require a nominal natural gas supply pressure of 520 psig to achieve their maximum designed output. Installation of a natural gas compression system will allow the units to operate at or near their designed power output. As part of the gas compression system, two additional transformers are required.

A formal bid was issued for the transformers, and the vendor responses are summarized on the attached bid summary sheet.

The following bidders were deemed non-responsive:

Page 310 of 749 ends

▪ AR Transformers, Inc. did not provide the required documentation. ▪ Cavalry Energy, Inc. is not registered with the Secretary of State. ▪ Mader Supply, LLC had lengthy lead times that were unacceptable for City requirements. ▪ Magnetron USA, LLC is not registered with the Secretary of State.

FISCAL IMPACT
The total cost of these purchase orders, including sales tax, is $161,096. Staff recommends approval of an additional five percent (5%) contingency for unforeseen change orders, for a total requested budget authority of $169,151. Funding is included in the Electric Department’s FY2025-26 budget in the Electric Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase of pad mount transformers for the Roseville RPEAK facility meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Sue Jessup, Buyer
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Resolution 26-010

2. Bid Summary_PP
REVIEWERS:

Sue Jessup, Finance Department - Purchasing Created/Initiated - 12/18/2025 Shannon Wiest, Finance Department - Purchasing Approved - 12/18/2025 Scott Pettingell, Finance Department - Budget Approved - 12/19/2025 Kelly Aye, City Attorney Department Approved - 12/24/2025 Katrina Six, City Clerk Department Approved - 1/2/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/5/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/7/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/8/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/8/2026 Katrina Six, City Clerk Department Final Approval - 1/8/2026

Page 311 of 749 ends

RESOLUTION NO. 26-010

APPROVING PURCHASE ORDERS FOR PAD MOUNT TRANSFORMERS

WHEREAS, purchase orders for pad mount transformers for the Roseville Peaker Plant (RPEAK), have been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase orders are approved.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders, consistent with the contract terms, provided that the net cost of all change orders shall not exceed five percent (5%) of the contract price.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk

Page 312 of 749 ends

Line Item Bid
Bid Type
ExcelFormat Bid Tabulation Matrix
Version 1
Bid RFQ #10-3431 - Pad Mount Transformers for Roseville RPEAK Facility End Date 2025-11-20 03:00 PM PST
Vendor ALAMEX INC AR TRANSFORMERS INC BELL ELECTRICAL SUPPLY Cavalry Energy LLC GENERAL PACIFIC Graybar Electric Co. First Philec International LLC Hyundai Corporation USA Mader Supply, LLC MAGNETRON USA LLC
Virginia Transformer
Corporation
Item Code Item Name Item Description Qty Unit Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price A
2500kVA Oil Filled Pad
Mount Auxiliary
Transformer,

13.8kV/4160V, Delta/WyeGrd (as detailed in
Specification ROSE-1-SP025201) 1 Each $169,153.00 $38,700.00 $160,000.00 $68,500.00 N/A $170,918.48 $138,750.00 $122,260.00 N/A $63,726.00 $276,986.00 Brand Maddox META POWER SYSTEMS Cavalry Energy No quote Maddox First Philec IEC No quote MAGNETRON Virginia Transformer Item Vendor Ref Number No quote 2500 1
B
150kVA Oil Filled Pad
Mount Transformer,
4160V/480V, Delta/WyeGrd (as detailed in
Specification ROSE-1-SP025301) 1 Each $68,898.00 $11,000.00 $44,800.00 $22,938.00 $27,249.00 N/A $34,420.00 $42,540.00 $26,491.00 $27,067.00 N/A Brand Maddox META POWER SYSTEMS Cavalry Energy Ermco First Philec IEC MAGNETRON Virginia Transformer Item Vendor Ref Number 756070.001 150 2

Page 313 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.13
File #: 0206-03-01
Item ID: 2025-956
Title: Judicial Foreclosure of Delinquent Special Taxes Pursuant to the Mello-Roos Community Facilities Act 1982, as Amended
Contact: Jeannine Thrash 916-774-5473 [email protected]

SUMMARY
Staff recommends that the City Council, acting as the governing body for its Community Facilities Districts (individually, "CFD" and collectively, "CFDs"), adopt a resolution ordering the judicial foreclosure of delinquent special taxes pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, and ordering the Placer County Tax Collector remove current and future delinquent taxes for the CFD from the tax roll. Certain property owners have become delinquent in payments of special taxes associated with a few of the City's CFDs. To comply with the City's bond covenants, when certain delinquency thresholds have been met, the City is required to commence foreclosure actions against any delinquent parcel(s).

There is no fiscal impact on the City's General Fund. All legal fees are borne by the property owners and all penalties and interest collected will be credited to the subject CFDs.

RECOMMENDATION
Staff recommends that the City Council of the City of Roseville, acting as the governing body for its Community Facilities Districts (individually, "CFD" and collectively, "CFDs"), adopt a resolution ordering the judicial foreclosure of delinquent special taxes pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, and ordering the Placer County Tax Collector remove current and future delinquent taxes for the CFD from the tax roll.

BACKGROUND
Certain property owners have become delinquent in payments of special taxes associated with a few of the City's CFDs. Bonds have been issued in connection with these CFDs and payments of these bonds are secured by special taxes levied upon individual property owners within each of these CFD boundaries. To comply with the City's bond covenants, when certain delinquency thresholds have been met, the City is required to commence foreclosure actions against any delinquent parcel(s). For the affected parcels within Diamond Creek CFD 1 and Fiddyment Ranch CFD 1, the foreclosure covenants state that property owned by a single property owner in a subject CFD is delinquent cumulatively more than $3,000 with respect to the current and past special taxes due (irrespective of the total delinquencies in the District). For the affected parcel within The Ranch at Sierra Vista CFD 1, the foreclosure covenant is a little higher, at $3,250 in cumulative delinquencies. The combined special tax delinquencies recommended for judicial foreclosure action is $17,515.81.

FISCAL IMPACT
There is no fiscal impact on the City's General Fund. All legal fees are borne by the property owners and all penalties and interest collected will be credited to the subject CFDs.

ENVIRONMENTAL REVIEW

Page 314 of 749 ends

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

2. Remain fiscally responsible in a changing world
Respectfully Submitted,
Jeannine Thrash, Management Analyst
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Resolution 26-012
REVIEWERS:

Jeannine Thrash, Finance Department Created/Initiated - 12/5/2025 Scott Pettingell, Finance Department - Budget Approved - 12/19/2025 Kelly Aye, City Attorney Department Approved - 1/5/2026 Katrina Six, City Clerk Department Approved - 1/5/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/6/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/7/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/7/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/7/2026 Katrina Six, City Clerk Department Final Approval - 1/8/2026

Page 315 of 749 ends

RESOLUTION NO. 26-012

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE ACTING AS THE

GOVERNING BODY OF ALL OF ITS COMMUNITY FACILITIES DISTRICTS ORDERING

JUDICIAL FORECLOSURE OF DELINQUENT SPECIAL TAXES PURSUANT TO THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982 AND ORDERING THAT THE

PLACER COUNTY TAX COLLECTOR REMOVE CURRENT AND FUTURE DELINQUENT

SPEICAL TAXES FOR THE COMMUNITY FACILITIES DISTRICTS FROM THE TAX ROLL WHEREAS, the City of Roseville, a California Municipal Corporation, has conducted proceedings resulting in the formation of Community Facilities Districts (“CFDs”) and the issuance of bonds or debt pursuant to the Mello-Roos Community Facilities Act of 1982 (Cal.

Gov. Code Section 53311, et seq.; the “Act”); and
WHEREAS, pursuant to the Act, the City has duly recorded Notices of Special Tax Lien and has duly and regularly levied special taxes, which special taxes and interest and penalties thereon constitute a lien against the parcel of the land against which it is levied until the same are paid, which liens secure in whole or part debt issued pursuant to the Act; and WHEREAS, certain installments of the special taxes have not been paid when due, and certain special taxes may not be paid when due in the future; WHEREAS, pursuant to section 53356.1 (a) of the Act, the CFDs are authorized to order the special taxes collected by an action brought in the Superior Court to foreclose their liens; and
WHEREAS, pursuant to section 53356.1 (b) of the Act, there is a covenant for the benefit of owners of the debt to file such foreclosure actions on behalf of the debt holders and, pursuant to Section 53356.2 of the Act, the City is authorized to order the County Auditor to credit the delinquent special taxes upon the secured tax roll, thus relieving the County Tax Collector of further duty and regard thereto; and
WHEREAS, the City has retained Stradling Yocca Carlson & Rauth, P.C. as special counsel to prosecute such actions.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville acting as the Legislative Body of all the City of Roseville CFDs that:

1. The City finds that the Act authorized the filing of judicial foreclosure lawsuits to collect delinquent special taxes, and thereby orders that the delinquent special taxes listed on the attached Exhibit A and all future delinquent special taxes as to such property be collected by action brought in the appropriate Superior Court to foreclosure the liens thereof.

2. Stradling Yocca Carlson & Rauth, P.C., is authorized to prosecute the foreclosure actions and to collect on behalf of the CFDs all amounts due on account of the special taxes listed in Exhibit A and any subsequent delinquent special taxes levied on those parcels.

Page 316 of 749 ends

3. The Council finds that the Act provides for the payments of the costs and attorney fees for prosecution of the foreclosures on redemption prior to entry of judgment as well as on post-judgment redemption, and hereby authorizes Attorneys to require payment on its behalf of all costs and all attorney fees incurred to collect the delinquent special taxes as a condition of such redemption.

4. City personnel in conjunction with special counsel and other City consultants are authorized and directed if and as applicable, pursuant to Government Code Section 53356.2: 1) to record notices of intent to remove the delinquent special taxes from the tax rolls, and 2) to request that the applicable County officials remove current and future delinquent special taxes from the tax rolls.

PASSED AND ADOPTED by the Council of the City of Roseville acting as the Legislative Body of all of the City of Roseville Community Facilities Districts at a regular meeting held on this day of 20 on the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Mayor
ATTEST:

City Clerk

Page 317 of 749 ends

EXHIBIT A
DELINQUENT PROPERTIES - All Districts
Removal Recommendations
as of December 4, 2025
FY 2024/25
Dollars
FY 2024/25
Dollars
Total Amount
% of FY 2024/25
Dollars Delinquent
(for Covenant
Delinquent Installment
Removal Recommendations
to Comply with
First
Delinquency
Total Installments
Delinquent
(incl Penalty &
District Levied Delinquent analysis) Foreclosure Covenant(s) Date Interest) Diamond Creek CFD 1 $ 422,576.72 $ 1,631.90 0.39% Strip the following Parcels as shown Fiddyment Ranch CFD 1 $ 3,912,302.44 $ 15,028.43 0.38%
The Ranch at Sierra Vista CFD 1 $ 2,804,707.18 $ 11,402.76 0.41% below which are all property owners past
due $3,000 or more of prior year
installments.

APN 482-431-018-000
Strip the following Parcels as shown
below which are all property owners past
due $3,000 or more of prior year
installments.
488-120-013-000
492-110-016-000
4/10/2024
Total
$4,938.85
$4,938.85
12/10/2023 $4,268.62
Total $4,268.62
12/10/2023 $4,133.56
12/10/2023 $4,174.78
Total $8,308.34
Strip the following Parcels as shown
below which are all property owners past
due $3,250 or more of prior year
installments
APN 499-160-009-000

Page 318 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.14
File #: 0702-02
Item ID: 2025-976
Title: Golf Maintenance Services - Agreement Amendment
Contact: Rob Nakamura 916-774-5135 [email protected]

SUMMARY
Staff recommends approval of the seventh amendment to the agreement with Brightview Golf Maintenance, Inc. to extend the term of the agreement for an additional five (5) year period commencing January 1, 2026 and ending on December 30, 2030. This agreement provides for golf course maintenance services at Woodcreek Golf Club and Diamond Oaks Golf Course at a cost not to exceed $10,727,700 for the term of the agreement. Funding is included in the Golf Course Funds, in which golf revenues offset expenses including maintenance, utilities and internal service fee expenses.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Seventh Amendment with Brightview Golf Maintenance Inc. to extend the term of the Agreement for an additional five (5) years commencing on January 1, 2026, and ending on December 31, 2030.

BACKGROUND
In 2015, a Request For Proposals (RFP) was published for golf maintenance services for both City-owned golf courses, Woodcreek Golf Club and Diamond Oaks Golf Course. This RFP was published to include all golf course maintenance functions, including agronomic planning and strategies to develop and perform daily and seasonal tasks in an effort to provide the best possible golf course conditions for the community to enjoy.

The City entered into an agreement with ValleyCrest Golf Course Maintenance on December 16, 2015. In January 2017, ValleyCrest Golf Course Maintenance was purchased and merged with Brightview Golf Maintenance, Inc. The initial five (5) year agreement allows for up to three (3) additional five (5) year terms. This is the second renewal of the agreement which includes the Seventh Amendment and increases current pricing by 3.4% effective January 1, 2026. This pricing adjustment, agreed upon by the City and Brightview Golf Maintenance, Inc. is based upon reported increases to the Employment Cost Index (ECI) and the Consumer Price Index (CPI).

Brightview Golf Maintenance, Inc. continues to meet the maintenance needs of both golf courses and partners well with Parks, Recreation & Libraries staff to ensure the courses are ready to serve the Roseville and surrounding communities.

FISCAL IMPACT
The agreement provides for golf course maintenance services at Woodcreek Golf Club and Diamond Oaks Golf Course at a cost not to exceed $10,727,700 for the term of the agreement. Funding for this contract is currently included in the approved FY2025-26 golf operating budgets and will be included in all future proposed golf operating budgets through FY2030-31. Both golf courses are funded in the Golf Course

Page 319 of 749 ends

Funds, in which golf revenues offset expenses including maintenance, utilities and internal service fund charges. It is anticipated that revenues generated through golf course fees will cover the additional maintenance expense and will not directly impact the General Fund.

ENVIRONMENTAL REVIEW
The proposed project involves the operation, maintenance, and minor alteration of existing facilities. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

3. Enhance economic vitality

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Rob Nakamura, Recreation Superintendent
Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:

1. Resolution 26-013

2. Brightview Golf 7th Amendment

3. CEQA Exemption
REVIEWERS:

Rob Nakamura, Parks, Recreation, and Libraries Department - Recreation Created/Initiated - 12/12/2025 Jeff Nereson, Parks, Recreation, and Libraries Department - Recreation Approved - 12/17/2025 Jill Geller, Parks, Recreation, and Libraries - All Approved - 12/18/2025 Kelly Aye, City Attorney Department Approved - 1/5/2026 Katrina Six, City Clerk Department Approved - 1/6/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/6/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/8/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/8/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/12/2026 Katrina Six, City Clerk Department Final Approval - 1/12/2026

Page 320 of 749 ends

RESOLUTION NO. 26-013

APPROVING A SEVENTH AMENDMENT TO AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND BRIGHTVIEW GOLF MAINTENANCE, INC., AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE

CITY OF ROSEVILLE
WHEREAS, a Seventh Amendment to Agreement for Golf Maintenance Services, by and between the City of Roseville and Brightview Golf Maintenance, Inc., has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Seventh Amendment to Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Page 321 of 749 ends

1 [B:\City Attorney\corres\Melissa\Contracts 2025\Brightview Golf 7th Amendment.docx:11/20/2025]

SEVENTH AMENDMENT TO

GOLF MAINTENANCE SERVICES AGREEMENT
THIS SEVENTH AMENDMENT TO AGREEMENT is made and entered into this ___ day of __________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and Brightview Golf Maintenance, Inc., a California Corporation (“CONTRACTOR”); and
W I T N E S S E T H:

WHEREAS, CITY and CONTRACTOR’s predecessor previously entered into a Golf Maintenance Services Agreement dated December 16, 2015 and amended January 16, 2019, March 18, 2020, December 16, 2020, January 29, 2022, May 17, 2023 and May 15, 2024 (“Agreement”) regarding Golf Course Maintenance Services (“Project”); and WHEREAS, after execution of the Agreement and the CITY’s consent, the Agreement was assigned from ValleyCrest Golf Maintenance, Inc. to CONTRACTOR; and WHEREAS, CITY desires to amend the Agreement to extend the term of the Agreement; and
WHEREAS, CONTRACTOR is willing and able to provide such services.

NOW, THEREFORE, the parties agree as follows:

1. Paragraph 1 of the Agreement is amended by adding an additional paragraph to

Page 322 of 749 ends

2 [B:\City Attorney\corres\Melissa\Contracts 2025\Brightview Golf 7th Amendment.docx:11/20/2025] read as follows:
“CITY is exercising its option to extend the term of the Agreement for an additional five (5) year period commencing January 1, 2026 and ending on December 31, 2030.”

2. The first paragraph of Section 3 of the Agreement is amended to read as follows:
“For its services provided hereunder, CONTRACTOR shall be compensated on a time and expense basis in accordance with the Financial Proposal as described in EXHIBIT “C,” attached hereto and incorporated herein by this reference. Compensation for the Work for the term of this Agreement shall not exceed ten million, seven hundred twenty-seven thousand, seven hundred dollars ($10,727,700.00) subject to adjustments for changes in the Works as may be directed in writing by CITY pursuant to Section 6. In lieu of providing an annual Faithful Performance Bond, CONTRACTOR agrees to provide $9,000 worth of annual course improvements at no cost to CITY.”

3. Exhibit “A” to the Agreement is hereby replaced with Exhibit “A” to this Seventh Amendment to Agreement, attached hereto and incorporated herein by reference, which reflects updated general conditions for the term of the Seventh Amendment to Agreement.

4. Exhibit “B” to the Agreement is hereby replaced with Exhibit “B” to this Seventh Amendment to Agreement, attached hereto and incorporated herein by reference, which reflects updated maintenance standards for the term of the Seventh Amendment to Agreement.

5. Exhibit “C” to the Agreement is hereby replaced with Exhibit “C” to this Seventh Amendment to Agreement, attached hereto and incorporated herein by reference, which reflects updated annual pricing adjustments for the term of the Seventh Amendment to Agreement.

6. Exhibit “E” to the Agreement is hereby replaced with Exhibit “E” to this Seventh

Page 323 of 749 ends

3 [B:\City Attorney\corres\Melissa\Contracts 2025\Brightview Golf 7th Amendment.docx:11/20/2025] Amendment to Agreement, attached hereto and incorporated herein by reference, which reflects updated asset inventory and replacement schedule for the term of the Seventh Amendment to Agreement.

7. The Agreement is further amended by adding an additional paragraph regarding compliance with the Levine Act:
“33. The Levine Act Disclosure. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to CITY elected or appointed officers totaling more than $250 within the twelve (12) months prior to the CITY decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by CONSULTANT and/or its agent(s), CONSULTANT is responsible for compliance, including for its disclosure obligations, if any, as further described at
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.”

8. All other provisions of the Agreement shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Seventh Amendment to Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. _________, adopted by the Council of the City of Roseville on the ___ day of ___________, 20__, and CONSULTANT has caused this Seventh Amendment to Agreement to be executed. [SIGNATURES ON NEXT PAGE]

Page 324 of 749 ends

4 [B:\City Attorney\corres\Melissa\Contracts 2025\Brightview Golf 7th Amendment.docx:11/20/2025] CITY OF ROSEVILLE, a BRIGHTVIEW GOLF MAINTENANCE,
municipal corporation INC., a California corporation
BY: _______________________________ BY: _______________________________ DOMINICK CASEY its: _______________________________
City Manager
and
ATTEST:

BY: _______________________________
its: _______________________________
BY: _______________________________

CARMEN AVALOS
City Clerk
APPROVED AS TO FORM:

BY: _______________________________

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY: _______________________________

JILL GELLER
Parks, Recreation & Libraries Director
Michael Dozier, CEO
Susan DeSantis, Assistant Secretary

Page 325 of 749 ends

5 [B:\City Attorney\corres\Melissa\Contracts 2025\Brightview Golf 7th Amendment.docx:11/20/2025] “EXHIBIT A”

Page 326 of 749 ends

A-1

EXHIBIT A
Revised November 2025
General Conditions
Grounds Maintenance Operations
The City is seeking an experienced and capable firm interested in managing both the Woodcreek Golf Club and Diamond Oaks Golf Courses' grounds maintenance operations. The Contractor shall manage and account for all costs of operating the grounds maintenance operations. These include staffing, maintenance, equipment, supplies, insurance, all taxes, janitorial services and supplies, and all permits licenses required by law.

Grounds maintenance at both courses includes all golf course maintenance and landscape maintenance around the clubhouse, in the parking lots and streetscapes included on the golf course property. There is also a fenced maintenance yard and building(s).

A. General Services
The Contractor shall

1. Obtain and maintain in full force and effect through the term of this Agreement any and all applicable permits and business licenses which may be required by any law, including administrative regulations and local ordinances. The Contractor must obtain the following licenses for the duration of the contract:
a) C-27 Landscape Contractor License
b) City of Roseville Business License
c) California State Pest Control Business License
d) Pest Control Advisory License
e) Qualified Applicator License (includes Placer County Registration)

2. In compliance with SB 854, the Contractor is required to register with Department of Industrial Relations (DIR) and comply with all requirements of a public works project.

3. Comply with all applicable rules and regulations adopted by the City, and all laws, ordinances and/or rules and regulations of other governmental units and agencies having lawful jurisdiction, which may be applicable to Contractor's operations. Any penalties, fines or fees imposed on the City by any state or federal agency arising out of Contractor's negligence or intentional misconduct shall be responsibility of the Contractor.

4. Contractor shall register facility with CERS (California Environmental Reporting System) and comply with storage, labeling and disposal requirements of any hazardous materials as required.

5. Conduct its operations in a first-class businesslike, efficient, courteous, and accommodating manner.

6. Be solely responsible for providing all services, equipment, supplies and personnel for the administration, staffing, and operation of the grounds maintenance of both Golf Courses.

Page 327 of 749 ends

A-2

7. The City recognizes the inherent complexity of "maintenance", "standards", and building an agreement that covers every potential scenario. Below is a list of additional items that the City will deem as "extra work". Items may be added or deleted through the negotiation process. The following shall be treated as "extra work":
a) Renovations
b) Landscape Conversions/Enhancements
c) Tree Planting. Tree or Stump Removals
d) Repair of Vandalism
e) Capital Improvement Projects/BridgeRepairs

8. Be in full operation to provide golf course maintenance no later than a certain time period negotiated between the City and Contractor following the commencement date of the contract award. The City reserves the right to extend this time frame if necessary.

9. Work cooperatively and collaboratively with Golf Operations Contractor, Food and Beverage Operations Contractor and City management staff to provide a positive golf experience for all users.

8. Hours of Operation

1. The Contractor shall perform the required maintenance services between the hours of 5:30 a.m. and 6:00 p.m., Sunday through Saturday. Any modification in the hours and days of maintenance services as stated in the Contractor's service schedule is subject to approval by the City. The Contractor shall coordinate with the Golf Operations staff as needed to facilitate maintenance needs and tee times.

2. During periods of excessive rainfall that hinders normal operations, the Contractor shall adjust its workforce to accomplish those activities that are not affected by weather. The prime factors in assigning work shall be the safety of the workforce and damage to the golf course. Please refer to the "Inclement Weather Policy".

C. Personnel Requirements
The Contract is intended to be a "partnership" between the City, the City's Golf Operations and Food and Beverage Operations Contractors and the Contractor. The Contractor and its employees represent the City in the performance of their work. Only Contractor's employees or subcontractors are allowed on City premises where work is being performed.

1. City will rely upon information provided by proposer when awarding contract for these services. City acknowledges Contractors may change ownership from time to time. However, when owners are principals to services provided, written approval of the City must be obtained.

2. This is a prevailing wage project. Contractor shall comply with all applicable prevailing wage laws during the course of the Contract.

3. Salaries shall be within or above the 75th percentile of GCSAA survey of Sacramento area courses.

Page 328 of 749 ends

A-3

4. Grounds Maintenance Operations at each course shall be supervised by a full-time Class A Superintendent to conduct day-to-day operations at minimum.

5. All Contractor assigned Superintendents must be qualified, trained, and capable of providing adequate supervision and direction of all Contractor's employees, provide agronomic direction, and must demonstrate verbal and written communication skills sufficient for the work required herein. Typical qualifications for this position would be 3 - 5 years of experience as a Golf Course Superintendent and an Associates Degree in Horticulture, Agronomy, or a related field or 3-5 years experience as an Assistant Golf Course Superintendent with a Bachelors Degree in Horticulture, Agronomy, or a related field.

6. Contract supervision shall be immediately available at all times Contractor employees are working on sites, must be available twenty-four (24) hours a day via telephone, and must respond to an emergency situation/major discrepancy in the Contract within two (2) hours of initial contact.

7. Contractor shall provide sufficient employees in order to provide outstanding service and meet public demand for prompt, courteous, and efficient service.

8. Contractor's personnel shall at all times while on duty at the Golf Course be clean and neatly groomed, courteous, efficient and attired in a suitable uniform. The Contractor shall provide each of its employees with uniforms. Uniform apparel shall be kept neat, clean, and in good repair. All uniforms shall include the Contractor's name and logo.

9. Contractor's personnel shall perform its operations in a businesslike manner, without rudeness or discourtesy to any person, or use of profanity. Contractor shall maintain a high standard of services to the public, to the satisfaction of the City.

10. Contractor shall provide training for all employees. Training must include, but is not limited to, the following:
a. Interfacing with customers in a friendly and positive way b. Resolving complaints to a customer's satisfaction
c. Working with internal customers and partners
d. Phone service skills
e. Safety in the workplace

11. The Contractor shall interview all existing maintenance employees for possible retention.

12. The City shall approve any changes to the staffing structure.

13. The City shall have the right to have Contractor remove from assignment to City facilities such employees of Contractor or subcontractors as shall be deemed incompetent, careless, insubordinate, or in any way objectionable, or any personnel whose actions may be contrary to the public interest, create a risk of liability to the City, or whose actions are inconsistent with the best interest of the City.

Page 329 of 749 ends

A-4
D. Technology Requirements
The Contractor shall provide their own computers and all hardware, including but not limited to phones, computers, printers, and peripherals as needed to perform operations.

1. The Contractor must provide their own phone system.

2. The Contractor must provide their own internet connection and service.

3. All computers and software must be PCI compliant and have the latest antivirus software and security patches. City staff may do periodic verifications for security of computers.

4. Use of existing raceways is encouraged. Any modifications to the building for new wiring or adding new wiring locations must be approved or coordinated by City of Roseville and are at the vendor's expense.

5. City may provide a computer for exclusive use of City's irrigation software. Contractor must provide the required internet connection.

6. City will also provide Irrigation System Radios.
a) One (1) Kenwood Nexedge NXR-710 VHF/UHF digital base repeater at Diamond Oaks b) Two (2) Kenwood NX-340U Nexedge radios, one (1) at Woodcreek and one (1) at Diamond Oaks

7. City will maintain fire alarm system.

8. The City recommends the Contractor obtain a security system which shall be at the Contractor's expense. The Contractor must also obtain an alarm permit.

E. Utilities
The Contractor shall contract directly and be responsible for utilities related to their business operations. Although City pays on course utilities as described on pages A20-21, Contractor shall be responsible for telephone services and internet services at a minimum.

F. Safety

1. Safety provisions shall conform to Cal-OSHA Safety Orders, and all other applicable federal, state, county, and local laws, ordinances, codes, and regulations in performing the work under the Contract.

Where any of these are in conflict, the more stringent requirement shall be followed. The Contractor's failure to thoroughly familiarize itself with the aforementioned safety provisions shall not relieve it from compliance with the obligations and penalties set forth therein.

2. The Contractor shall develop and maintain for the duration of the Contract, a safety program that will effectively incorporate and implement all required safety provisions. The Contractor shall appoint an employee who is qualified and authorized to supervise and enforce compliance with the safety program.

Page 330 of 749 ends

A-5
G. Water Management Program

1. All required scheduling and operation of the irrigation system reflecting weather changes and water needs will be covered under the Contract. Contractor shall make all adjustments to frequency and length of watering periods.

2. Any malfunction of controllers and/or pump station components must be reported to the City along with a proposal for correction with costs.

3. All systems shall be programmed as needed to maintain turf and plants in a healthy, vigorous condition.

4. The irrigation program is to be sufficient to keep the plant material healthy without excessive water use. a) Irrigation programs shall incorporate the following conditions:
i. Meet City Water Management requirements.
ii. Reflect actual requirements of soil and plants.
iii. Eliminate runoff onto streets, sidewalks, and other non-target areas. iv. Maximize public use of City property.

5. Recycled water is used in some areas of the golf courses. Contractor's staff shall be trained in the proper techniques for working with recycled water and it is the responsibility of the Contractor to insure compliance with all safety and health precautions. Additionally, Contractor's supervisory and irrigation staff will be required to attend a one (1) time, one (1) hour, training provided by the City of Roseville free of charge. Every two (2) years a new training will be made available, by the City, for new staff members.

6. A complete irrigation system check shall be performed annually, December through February. Needed repairs shall occur throughout that same time period, and with the approval of the City, to ensure a fully operational system at the beginning of each spring.

7. All as-built irrigation plans and maps shall be regularly maintained and updated to be as accurate as possible.

8. City will provide all the water and electricity necessary for the Contractor to perform the services except instances where excessive costs are incurred by the City due to water/electricity waste or negligence by the Contractor. If the City determines that excessive utility costs due to waste or negligence have occurred and are a result of Contractor's actions, the City may withhold from payment to Contractor those funds necessary to reimburse the City for these additional costs. If there is a difference of opinion between the City and the Contractor as to the whether or not there has been waste due to the negligence of the Contractor, the opinion of the City will prevail.

9. Labor costs for the repair and maintenance of the complete irrigation system (excluding the pump system) and irrigation controller shall be the responsibility of the Contractor.

10. The City shall pay for parts damaged or worn out as a result of normal wear and tear. a) If any part of the system or controller is damaged due to Contractor neglect, the Contractor shall be responsible for all labor and parts required to return system to "like-new'' condition.

Page 331 of 749 ends

A-6
b) Decisions regarding repair verses replacement will be made by the Contractor and the City jointly. In the event that there is a disagreement with regards to how to proceed the City's choice will prevail.
c) All replacement materials are to be with new original types and models, unless a substitute is approved by the City. The Contractor shall implement repairs in accordance with all effective warranties, and no separate payment shall be made for repairs on equipment covered by warranties.

11. Repair and replacement of any irrigation components or property that is a result of vandalism, or unintentional damage, caused by the public shall be considered "extra work" in its entirety. All vandalized components must be presented to the City within five (5) working days of the repair or replacement in order for the Contractor to be compensated for the repair or replacement.

12. Routine maintenance of the pump stations shall be included in the Contractor's base bid. Maintenance shall include general cleaning and monitoring of all equipment. a) The Contractor shall oversee annual preventative maintenance programs for the pump stations; oversight is included in the base bid. The City is responsible for costs associated with required repairs, replacement parts, and components which shall be considered "Extra Work." H. Plant Loss
It is one of the Contractor's prime responsibilities to prevent loss of plants due to pests, diseases, insects, soil conditions, nutrient, micro-climatic conditions, improper planting, irrigation issues, or poor management practices.

1. Contractor shall be continuously alert in locating and defining problems and shall exercise prompt and proper corrective action. A preliminary written report shall be submitted for major corrective problems not covered in the Contract along with the costs.

2. Contractor shall replace, at the Contractor's cost, any dead, stunted, or damaged plants, including turf, that are the result primarily of the Contractor's negligence including, but not limited to, irrigation malfunctions that are not addressed within a reasonable amount of time based on environmental conditions.
a) Plants lost from Contractor's negligence shall be replaced, at the Contractor's expense, within thirty (30) days of discovery. Replacement plants shall be comparable in size to the lost plant up to a maximum size of a thirty-six (36) inch box, or if smaller, the size shall be approved by the City.

3. The Contractor shall not be held responsible for plant losses due to maladies beyond the Contractor's control; this includes, but is not limited to, disease or insect attack for which there is no legal recommended control, acts of vandalism, earthquakes, fires, storms, freezing/frost, and related events.

This type of situation will be treated as "extra work." Contractor shall report all such conditions to the

Page 332 of 749 ends

A-7
City in writing within seventy-two (72) hours of occurrence, and submit a proposal for the work or repairs along with the costs. The Contractor shall obtain City's written permission/direction or authorization prior to proceeding with the work. Failure to notify the City within seventy-two (72) hours of occurrence will result in replacement at the Contractor's cost as if the cause was Contractor negligence.

4. The City shall approve all replacement plants that differ in species. However, it is agreed that replacing plants shall not be used by the Contractor as a substitute for proper care. The City will consider Contractor negligence a major breach of contract with full responsibility for costs and losses.

5. Dead plants and those in a state of decline shall be brought to the City's attention immediately and before removal. The City shall pay labor and material for plant replacement not caused by Contractor negligence, as deemed by the City as "extra work."

6. All new plant material and irrigation installations or repairs shall be guaranteed for a period of ninety (90) days for unhealthy plant installation and/or poor workmanship. Exceptions include damage or death of plant material due to wind or storm, or vandalism, theft, or other willful acts over which the Contractor has no control. Existing plants shall be replaced by Contractor if they die due to Contractor's negligence. All replacement plants and materials shall be inspected and approved by City prior to installation.

7. At the end or termination of the Contract, the City reserves the sole right to withhold final payment(s) in the amount necessary to replace any damaged or dying plant material that is a result of Contractor negligence or to restore any site which is in a condition that is worse than when the Contract was executed.

I. Course Maintenance
Please refer to Grounds Maintenance Standards provided in Exhibit B for specific details regarding requirements listed below.

1. Agronomic Calendar
On an annual basis the Grounds Maintenance Contractor shall provide the City with an agronomic calendar for the upcoming year. This calendar shall include timing for pre and post emergent herbicide applications, fertilizer applications, aerification schedules, soil amendment application, preventative pesticide and fungicide programs, overseeding programs, etc. Additionally, the calendar shall call out a specific product, or ratio, that will be used in various areas of the golf courses and in coordination with play. The Agronomic Calendar must be approved by the City. Discussions regarding the proposed timeline, impact on conditioning, and impact on playability shall occur with the City and with the City's Golf Operations and Food and Beverage Operations Contractor(s).

Page 333 of 749 ends

A-8
Turf Aeration
The Contractor shall perform aeration of turf as part of the base bid and as outlined in Exhibit B, "Grounds Maintenance Standards". Exact methods used are to be proposed by the Contractor, as part of this RFP process.
a) Contractor, on an annual basis, shall provide recommendations that reflect the needs of the plant, the golf course, and the playability. Discussions regarding the proposed methods, impact on conditioning, and impact on playability shall occur with the City and with the City's Golf Operations and Food and Beverage Operations Contractor(s). The City reserves the right to make the final decision on aerification practices based on input from all parties.

1. Fertilization
The Contractor will be responsible for performing all fertilizations of turf and landscape. The City recommends these minimum fertility requirements, for both golf courses, based on prior practice.

Greens/Collars
Tees/Approaches
Fairways/Surrounds
Roughs
Landscaping
4 lbs N; 4 lbs K
4 lbs N; 3 lbs K
3 lbs N; 2 lbs K
2 lbs N; 1 lbs K
5 lbs N; 4 lbs K
These are minimum requirements. The Contractor is responsible for determining the full fertility requirements of the plant and to implement fertility programs designed to be of maximum benefit to the plant and overall golf course conditioning. An annual fertility program is required to be submitted to the City as part of the Agronomic Calendar for approval.

2. Tree Pruning and Inventory
Trees shall be maintained and pruned per the tree maintenance requirements as outlined in Exhibit B. a) The Contractor shall prune golf trees for clearance as part of the base bid. Proper overhead clearance is deemed to be eight feet (8') over all cart paths, walkways, bridges and parking lots. "Golf Trees" include any and all trees located within the boundaries of the maps on pages A15-

18. Additionally, trees located within the designated "Open Space/Preserve" areas are not the responsibility of the contractor as part of the base bid, but may be considered extra work.

Generally speaking "Golf Trees" will be within 20 yards of maintained turf, excluding trees in the open space preserves.

Page 334 of 749 ends

A-9
b) The City maintains a current electronic inventory of every City owned tree. If any tree work is performed ranging from pruning to removal, the City's Urban Forester must be notified prior to work, and at the conclusion of work, so that proper records can be maintained. The Contractor will be required to identify the tree on an aerial map with notes of the species, estimated size, action taken and provide the map to the Urban Forester. c) The Contractor shall report any hazardous condition to the City immediately upon discovery.

The City will determine the appropriate actions needed. Corrective action shall not be contained in the base bid and will be considered "extra work".
d) Emergency items, such as storm damage, do not require advanced notification. However, every effort should be made to notify the Urban Forester within twenty-four (24) hours of tree activity and actions taken.

3. Open Space / Preserve Maintenance
All work in Open Space/Preserve areas must be coordinated and approved with the City of Roseville, prior to work performed. Parks & Open Space Superintendent to determine access points, methods and materials, day and time of work.

The following tasks are part of the base bid:
a) Install 30' fire breaks annually each Spring prior to June 15th, per City of Roseville Fire Department guidelines. See Fire break maps, page A15-18. b) All outlets and inlets of drainage culverts should be cleared annually (between May 15th – October 15th) (50') from exit and entrance points, per MOU's between the City of Roseville and the California Department of Fish and Wildlife Service to be coordinated with the City in advance of work to be performed as a permit is required annually. (MOU available upon request) Maintenance of all wetland and drainage areas shall conform to all City, State, and Federal guidelines, regulations, and/or laws. c) Remove all trash and debris from Open Space and Preserve areas as observed d) Report any illegal dumping or alterations by the public to Parks & Open Space Superintendent.

4. Lake Maintenance
The Contractor shall maintain all lakes, ponds, and waterways as described in Exhibit B "Maintenance Standards" as part of their base bid with the following exceptions:
a) Parts and/or replacement lake aerifiers shall be paid for by the City at the agreed upon markup over cost.
b) The City reserves the right to purchase all materials and products and supply them to the Contractor for installation.
c) Items that can be removed by hand, from creeks, shall be part of the Contractor's base bid. d) The Contractor shall inform the City of any item blocking the channel that must be mechanically removed.

Page 335 of 749 ends

A-10

5. Bunker Sand
The Contractor shall be responsible for the replacement of bunker sand in the base bid. Type of sand will be agreed upon by City and Contractor equivalent to sand materials installed in the 2025 bunker renovation project at Woodcreek. Sand depths to be maintained at minimum 4” in the base an 2” on the faces and slopes.

6. Golf Course Marking and Access Restriction
a) The Contractor shall be responsible for the installation, maintenance, and proper management of golf course marking and access restriction.
b) The Contractor shall provide hazard markers, OB Markers, stake and rope, directional signage, closure signage, etc. as part of the base bid.

7. Golf Accessories
Golf accessories include but are not limited to: Cups, Flags, Sticks, Tee Markers, Divot Containers, Yardage Markers, Bunker Rakes, etc.
a) Installation and replacement of such items shall be included in the base bid. All accessories shall be maintained in "like new" condition. Replacement schedules and expectations can be found in the "Grounds Maintenance Standards," Exhibit B. The quality of golf accessories shall be maintained throughout the Contract. If there is a difference of opinion between the City and the Contractor as to the quality of replacement products used, the opinion of the City will prevail. b) Split rail fencing used for golf cart traffic control shall be purchased by the city and installed by the contractor in locations agreed upon between the Contractor and the City.

8. Golf Course Restrooms
The Contractor shall include maintenance and stocking of on-course restrooms and maintenance facility restrooms in their base bid. Restrooms located within or directly outside of pro shops and restaurants shall be the responsibility of the City's Golf Operations and Food and Beverage Operations Contractor(s).
a) The Contractor shall maintain interior areas, wall to wall and ceiling to floor, including indoor lighting, as specified and outlined in Exhibit D. Contractor shall maintain and operate premises in the same condition as exists, excepting only reasonable wear and tear arising from the use to provide the services herein.
b) The solar panels at Diamond Oaks shall be maintained and cleaned on a quarterly basis or as needed based on conditions.

Page 336 of 749 ends

A-11

9. Signage
The Contractor shall include basic maintenance (cleaning and inspection) to all permanent golf course signage and labor for installation of replacement signage in their base bid. All replacement signage and materials shall be paid for by the City at the agreed upon markup over cost. The City reserves the right to purchase all materials and products and supply them to the Contractor forinstallation.

10. Equipment
a) The Contractor accepts the "AS IS" condition of the property and any equipment and appliances provided. The Contractor shall comply with the "Resource Inventory and Facility Maintenance Responsibility List" as outlined in Exhibit D.
b) The Contractor shall provide all furnishings, fixtures, equipment, soft goods, at its own expense to fulfill the requirements herein. All furnishings, equipment, etc., furnished by the Contractor, shall be of good quality and suitable for its purpose.
c) The Contractor shall provide equipment maintenance and repair of all existing equipment related to the operation of maintenance services. Any damaged equipment or equipment in need of repair shall be removed from the site. Contractor shall be responsible for any damage to the work sites, City or private property, or any injuries caused by Contractor's equipment or personnel.
d) The Contractor shall provide an annual equipment inventory and replacement plan.

11. Site Amenities
Site amenities include but are not limited to: benches, clocks, tables, ball washers, on course trash receptacles, etc.
a) All site amenities shall be kept in "like new" condition at all times. Proper maintenance practices shall be implemented to reach this desired outcome.
b) All amenities shall be assessed for replacement or refurbishment on a quarterly basis.

Refurbishment shall be part of the Contractor's base bid. The Contractor shall be responsible for providing all labor, as part of the base bid, for replacements. All replacements shall be paid for by the City at the agreed upon markup over cost. The City reserves the right to purchase all materials and products and supply them to the Contractor for installation. Decisions regarding refurbishment verses replacement will be jointly made by the Contractor and the City.

Page 337 of 749 ends

A-12

12. Parking Lots
a) The Contractor shall be responsible for the overall cleanliness of the Maintenance Facility parking lots.
b) The Contractor shall maintain fuel tanks and all related permits per Placer County Air Pollution Control District requirements.
c) All materials shall be properly stored and covered to prevent contamination and miscellaneous debris.
d) The Contractor shall be responsible for all landscaping associated with all golf course public parking lots. Golf Course public parking lot surfaces shall be the responsibility of the City's Golf Operations Contractor. The City is responsible for all parking lot lighting.

13. Cleanliness
a) Contractor shall, at its own expense, keep the Maintenance premises clean and sanitary at all times. No offensive or refuse matter, nor any substance constituting an unnecessary, unreasonable, or unlawful fire hazard, nor any material detrimental to the public health, shall be permitted to remain thereon, and Contractor shall prevent any such matter or material from being or accumulating upon said premises.
b) Contractor shall supply its own janitorial service, including window washing and emptying refuse containers and shall keep the area used and occupied by it in a neat, clean, and sanitary condition at all times. Maintenance area cleaning shall take place at least once per day or more often as needed. Contractor shall comply with maintenance standards as noted inExhibit 8. c) Any subcontractor used to perform maintenance or cleaning shall be licensed. d) Disposal of refuse must be handled in one of two ways. All refuse shall be delivered by the Contractor, or its service provider, to the MRF/WPWMA facility or placed in a dumpster serviced by the City of Roseville.
e) Water shall be utilized by Contractor in the most efficient manner possible, and Contractor expressly agrees to comply with all City water conservation programs. Contractor shall keep updated on and comply with current drought stage and related restrictions.

14. Locks and Keys
a) The Contractor shall be responsible for the series of keys assigned to it and shall assign these keys to its personnel for use in the facilities. The Contractor shall properly use and keep safe all keys or locks issued by the City to the Contractor.
b) The Contractor shall report all lost or stolen keys or locks to the City as soon as possible after discovery. The Contractor shall reimburse the City for the total cost of replacement keys and/or

Page 338 of 749 ends

A-13
locks that have been lost.
c) Keys/remotes will be returned upon termination or cancellation of the contract. d) No building lock shall be rekeyed without prior approval from the City.

J. Outcome-based Contract and Inspection Resolution Process City will regularly inspect the Contractor's work and rate it according to the Grounds Maintenance Standards attached as Exhibit B or according to negotiated standards as a result of contract negotiations. Contractor will be paid for work rated as "meets standards." Contractor will not be paid for work rated as "below standard" until conditions improve and rate as "meet standards" if the below standard work is attributed to neglect on the part of the Contractor. If an area does not meet the agreed upon standards, it will be considered "below standard." Contractor will not be paid additional amounts for remedial work required to improve "below standard" areas, as deemed by the City, if the below standard work is attributed to neglect on the part of the Contractor. City staff will work closely with Contractor's representatives to achieve the results described in the standards and inspection criteria. However, responsibility for meeting standards rests with the Contractor.

The Contractor shall be responsible for maintaining the golf courses as outlined in Exhibit B and the General Conditions listed herein. The cost of maintaining those areas, to the designated standard, shall be included in the base bid unless otherwise called out as "extra work" in this Request for Proposals.

During the first three (3) months of the contract, the Contractor will receive one hundred percent (100%) of the monthly contract payment. During this period, Contractor will inspect all areas of the golf course at least monthly and will discuss inspections with City. This process and time frame will allow for the Contractor to understand the site issues enough to proceed. Following this period, the Contractor shall perform quality assurance inspections a minimum of every month, or more frequently if deemed necessary by the Contractor or the City. Inspection results shall be electronically submitted to the City.

The Contractor will provide electronic versions of the monthly inspections to the City by the 10th day of the month. An action plan with deadlines must be provided to the City to indicate when corrections will be made if an area is deemed "below standard", regardless of fault. Failure to turn in inspections by the deadline will result in monthly payment being withheld until inspections are turned in. Additionally the Contractor will provide by email weekly status reports to the City to provide ongoing and up to date information about the golf courses.

Page 339 of 749 ends

A-14
For any area (see definitions below) of the golf course that fails to meet City standards as a result of some action that is the Contractor's responsibility, the Contractor is to notify the City immediately and develop a plan to bring the area back to compliance. Should the City discover an area that does not meet City standards, and the City has not been notified by the Contractor, the Contractor will be put on notice in writing to bring the area back into compliance. The following penalty may result:

A. The monthly payment for the specific area(s) will be withheld by the City until the area is back in conformance with City standards.

B. If conformance is reached within thirty (30) days of notice, the City will release one hundred percent (100%) of the payment.

C. If conformance is not reached within thirty (30) days of notice, payment for that specific area will be forfeited.

If the City has to notice the Contractor a second time at the same area within twelve (12) months of the initial notice, the following penalty will occur:

A. The City will withhold the monthly payment for the area. If the conformance is reached within fifteen (15) days of notice by the City, the City will release fifty percent (50%) of the payment, keeping fifty percent (50%) as a penalty.

B. The City may assess liquidated damages of five hundred dollars ($500.00) per day for every day after the initial fifteen (15) day period until conformance is reached or the Contract is terminated. "Area" shall be known as, and payment rate withheld shall be, by golf hole:

1. Green Complex - 4% of monthly base contract price

2. Tee Complex - 3% of monthly base contract price

3. Fairway - 2% of monthly base contract price

4. Rough - 1 % of monthly base contract price

5. Lake - 1% of monthly base contract price

6. Facilities - 1% of monthly base contract price
* Each category shall include all assets within the designated location. i.e: trees, paths, shrubs, etc.

The parties will observe the following problem resolution process:

1. Written notice of the problem.

2. Field conference with inspector/Contractor's field representative to identify problem and agree on solution as presented by Contractor.

3. Conference between City's representative and Contractor's principal.

Page 340 of 749 ends

A-15

4. Imposition of penalties and/or correcting defect at Contractor's cost.

5. Termination of Contract.

K. Revenue Loss Reimbursement
Course conditions are paramount to revenue generation for both golf and food/beverage operations. If course conditions are adversely affected (such as, but not limited to, limits on play or partial or full course closure) due to Grounds Maintenance Contractor negligence resulting in a related revenue loss to the course as a whole, Contractor shall be responsible for such revenue loss. City will work with all partners to quantify the amount and duration of the loss. Contractor shall compensate City for revenue loss regardless of which partner realized such loss. City will work with partners to distribute this reimbursement.

Page 341 of 749 ends

A-16
Diamond Oaks Golf Course
Site General Location: 349 Diamond Oaks Road
Description: Greens Tees Fairways Roughs Sand Traps
Total Estimated Golf Course Acreage:

2.17 Acres 2.01 Acres 40.8 Acres 58.4 Acres 1.6 Acres
Golf course property located within blue lines.

Page 342 of 749 ends

A-17
Diamond Oaks Golf Course Fire Break Map
Site General Location: 349 Diamond Oaks Road
Total Estimated Linear Feet: 15,445
Required fire breaks identified by red lines.

Page 343 of 749 ends

A-18
Woodcreek Golf Club
Site General Location: 5880 Woodcreek Oaks Blvd
Description: Greens Tees Fairways Roughs Sand Traps
Total Estimated Golf Course
Acreage:

3.2 Acres 3.925 Acres 32 Acres 78.1 Acres 2.6 Acres
Golf course property located within red lines. Property included inside of blue lines is considered Open Space/Preserve.

Page 344 of 749 ends

A-19
Woodcreek Oaks Golf Club Fire Break Map
Site General Location: 5880 Woodcreek Oaks Blvd
Total Estimated Linear Feet: 15,860
Required fire breaks identified by red lines.

Page 345 of 749 ends

A-20
Diamond Oaks Golf Course
Utility Records by Meter
April 2014- March 2015
Contractor Responsibility
Clubhouse & Restaurant Utilities
WasteElectric Water water Solid Waste Electric Total
Mar 2015 905.65 105.15 30.75 499.20 604.05 2,144.80
Feb 2015 877.71 105.15 30.75 499.20 613.33 2,126.14
Jan 2015 1,060.07 105.15 30.75 499.20 715.76 2,410.93
Dec 2014 806.91 104.14 30.75 499.20 548.18 1,989.18
Nov 2014 1,000.51 105.15 30.75 499.20 563.09 2,198.70
Oct 2014 1,089.90 106.16 30.75 499.20 552.14 2,278.15
Sep 2014 1,494.83 106.16 30.75 499.20 732.25 2,863.19
Aug 2014 1,626.53 106.16 30.75 499.20 845.85 3,108.49
Jul 2014 1,531.30 106.16 30.75 499.20 812.99 2,980.40
Jun 2014 1,345.67 103.60 29.85 499.20 711.44 2,689.76
May 2014 1,090.87 102.09 29.85 499.20 751.01 2,473.02
Apr 2014 847.89 101.23 29.85 499.20 516.93 1,995.10
13,677.84 1,256.30 366.30 5,990.40 7,967.02 29,257.86
City Responsibility
On Course Utilities
ElectricWater
Waste- Driving
Water water Solid Waste Electric Electric Water Range Total Mar 2015 33.10 1,385.19 61.50 627.32 861.35 336.40 1,045.00 1,300.42 5,650.28 Feb 2015 33.10 1,143.33 61.50 932.40 776.53 460.65 616.00 1,132.98 5,156.49 Jan 2015 33.10 1,013.79 61.50 611.65 889.95 667.78 310.20 613.07 4,201.04 Dec 2014 48.28 1,015.81 61.50 628.80 751.19 492.89 310.20 579.51 3,888.18 Nov 2014 54.35 1,425.67 61.50 691.45 935.62 414.62 1,469.60 1,365.84 6,418.65 Oct 2014 52.33 2,187.71 61.50 652.80 828.70 327.18 4,382.40 2,259.01 10,751.63 Sep 2014 53.34 2,688.65 61.50 249.60 1,033.61 386.96 8,067.40 3,612.87 16,153.93 Aug 2014 57.39 3,286.74 61.50 623.92 1,073.69 439.74 8,954.00 4,012.20 18,509.18 Jul 2014 53.34 3,702.67 61.50 570.92 1,037.21 365.84 11,308.00 4,704.52 21,804.00 Jun 2014 52.08 3,258.84 59.70 581.04 1,017.93 348.84 9,829.25 4,167.53 19,315.21 May 2014 41.76 2,510.42 59.70 1,056.72 872.20 312.27 6,053.85 2,601.91 13,508.83 Apr 2014 38.32 1,424.24 59.70 249.60 671.50 419.51 1523.8 1,357.49 5,744.16 550.49 25,043.06 732.60 7,476.22 10,749.48 4,972.68 53,869.70 27,707.35 131,101.58

Page 346 of 749 ends

Woodcreek GolfCourse
Utility Records byMeter
April 2014- March 2015
Contractor Responsibility
Clubhouse & Restaurant Utilities
Electric Water
WastewaterSolid
Waste Total
Mar 2015 4,897.56 343.11 92.25 825.30 6,158.22
Feb 2015 4,412.10 338.05 76.88 825.30 5,652.33
Jan 2015 5,345.03 348.17 107.63 825.30 6,626.13
Dec 2014 4,721.97 343.11 92.25 825.30 5,982.63
Nov 2014 5,464.54 348.17 107.63 825.30 6,745.64
Oct 2014 6,259.46 358.29 138.38 825.30 7,581.43
Sep 2014 7,906.89 343.11 92.25 825.30 9,167.55
Aug 2014 8,912.73 353.23 123.00 825.30 10,214.26
Jul2014 8,302.51 348.17 107.63 825.30 9,583.61
Jun 2014 7,769.60 339.72 104.48 825.30 9,039.10
May 2014 6,560.10 335.20 104.48 825.30 7,825.08
Apr 2014 5,287.20 335.20 104.48 825.30 6,552.18
75,839.69 4,133.53 1,251.34 9,903.60 91,128.16
City Responsibility
On Course Utilities - Electricity
ElectricDriving
Electric Range Electric Electric Total
Mar 2015 387.01 2,308.20 39.39 43.99 2,778.59
Feb 2015 400.84 1,380.79 38.94 42.96 1,863.53
Jan 2015 492.89 1,266.25 40.54 45.49 1,845.17
Dec 2014 442.25 1,184.23 39.39 43.53 1,709.40
Nov2014 428.45 1,941.40 39.62 44.33 2,453.80
Oct 2014 451.47 2,736.41 39.85 44.12 3,271.85
Sep 2014 629.78 4,432.60 42.78 48.86 5,154.02
Aug 2014 603.38 5,018.85 43.30 50.43 5,715.96
Jul 2014 603.38 5,235.03 43.04 49.25 5,930.70
Jun 2014 528.07 5,357.32 36.76 43.09 5,965.24
May 2014 464.33 3,854.47 35.81 41.70 4,396.31
Apr 2014 427.46 2309.69 33.4 38.01 2,808.56
5,859.31 37,025.24 472.82 535.76 43,893.13
On Course Utilities -Water & Wastewater
Water Water
WastewaterSolid
Waste Water
Wastewater Water Water Water WaterWastewater Total
Mar 2015 66.94 63.90 30.75 447.16 103.12 30.75 4,885.80 196.03 244.80 993.55 495.08 7,557.88 Feb 2015 65.92 63.90 30.75 345.60 102.11 30.75 952.20 189.96 120.33 1,576.46 476.63 3,954.61 Jan 2015 66.94 63.90 30.75 474.75 103.12 30.75 921.40 217.28 101.10 1,168.63 559.65 3,738.27 Dec 2014 67.95 63.90 30.75 102.11 30.75 639.80 185.91 102.11 993.55 464.33 2,681.16 Nov2014 65.92 63.90 30.75 364.88 104.14 30.75 2,197.40 127.22 166.88 993.55 285.98 4,431.37 Oct 2014 68.96 63.90 30.75 360.72 105.15 30.75 5,488.60 97.87 280.22 993.55 196.80 7,717.27 Sep 2014 66.94 63.90 30.75 105.15 30.75 10,570.60 92.81 578.76 1,399.36 181.43 13,120.45 Aug 2014 73.01 63.90 30.75 332.16 105.15 30.75 11,151.40 94.83 546.38 993.55 187.58 13,609.46 Juf 2014 69.97 63.90 30.75 648.73 105.15 30.75 14,876.00 96.86 876.29 1,540.03 193.73 18,532.16 Jun 2014 70.26 62.35 29.85 103.60 29.85 13,629.75 87.68 795.90 1,110.73 167.16 16,087.13 May 2014 64.93 62.35 29.85 725.23 102.95 29.85 10,576.75 88.20 625.83 1,637.52 194.03 14,137.49 Apr 2014 69.23. 62.35 29.85 102.09 29.85 4401.96 85.62 226.79 1720.08 185.07 ... 002.89 816.97 762.15 366.30 3,699.23 1,243.84 366.30 80,291.66 1,560.27 4,665.39 15,120.56 3,587.47 112,480.1

Page 347 of 749 ends

E-1

Page 348 of 749 ends

6 [B:\City Attorney\corres\Melissa\Contracts 2025\Brightview Golf 7th Amendment.docx:11/20/2025] ‘EXHIBIT B”

Page 349 of 749 ends

EXHIBIT B
Revised November 2025
Maintenance Standards
Woodcreek & Diamond Oaks Golf Courses
Grounds Maintenance Operations
Greens Complex: Includes putting surface, surrounds, collars, approaches, and greenside bunkers.

Green surfaces shall be smooth and actively growing as well as weed, disease, and stress free.

Quality mowing patterns shall be visible. All other turf shall be even, lush green, and be cleanly edged.

Minor weed patches may be present. The entire complex shall be safe, clean, firm enough for all traffic, free of standing water, presentable, and playable. Greenside bunkers shall be raked, cleanly edged, and debris free. All amenities shall be clean and in "like new" condition. Greens maintenance programs and strategies shall be presented to and agreed upon by the City.

Greens Maintenance
• Greens shall be maintained in a manner that results in a stimp reading range of 8.5 - 10.0 with a monthly average of 9.0
• Turf height shall be maintained at a height acceptable to industry standard and in a manner that results in an average stimp reading of 9.0
• Mowing shall occur at minimum of 5 times per week or as needed to maintain an average stimp reading of 9.0. Greens shall be prepped for play daily as conditions allow including but not limited to mowing, rolling, or removing excess moisture. • Mowing shall occur on Saturday and Sunday as conditions allow. • 98% turf coverage is acceptable
o 2% weed infestation shall be acceptable (excludes Poa Annua) o 0% bare or scalped area shall be acceptable
• Pin locations shall be changed daily
• Cups, Flags, and Sticks shall always be clean, in good repair, and presentable with a minimum of 3 complete flag change outs per year and 2 complete cup and pin change outs per year • All grass clippings and debris shall be removed whenever present • Aerate a minimum of twice annually to relieve compaction and increase the exchange of air and water within the soil profile. Core aerate and fill.
• Inspect thatch layer regularly and remove as needed for plant health and playability • Regular verti-cutting and topdressing shall occur for thatch control, playability, and overall plant health
• Test soil annually. Submit copies of reports to City upon completion. • Additional soil testing will occur if deemed necessary • Irrigate for consistent soil moisture to achieve plant health, playability, and usability o No wet areas
o No dry areas
o Firm enough for foot and mower traffic
o Apply wetting agents to assist in uniform soil moisture o Hand water as needed
• Inspect daily for insects, disease, and stress, and respond to outbreaks within 24 hours and before damage occurs

Page 350 of 749 ends

B2
Collar and Approach Maintenance
• Turf shall be maintained at a maximum height of .675" • Mowing will occur a minimum of 3 times per week during the growing season and as needed to maintain a uniform playing surface in the off season (November- March) • 90% turf coverage shall be acceptable for Approaches
o Up to 10% weed infestation shall be acceptable (excludes Poa Annua) o Up to 5% bare area shall be acceptable
• 98% turf coverage is acceptable for Collars
o 2% weed infestation shall be acceptable (excludes Poa Annua) o 0% bare or scalped area shall be acceptable
• Remove grass clippings if organic biomass may impact plant health or playability • Remove debris as discovered
• Edging of sprinkler heads and drainage boxes shall occur monthly or as needed to ensure crisp edges
• Core Aerate a minimum of once annually to relieve compaction and increase the exchange of air and water within the soil profile. Core aerate and fill. • Additional aerification may be required in high use areas to maintain turf health and shall occur as needed
• Inspect thatch layer regularly and remove as needed for plant health and playability • Irrigate for consistent soil moisture to achieve plant health, playability, and usability o No wet areas
o No dry areas
o Firm enough for foot and mower traffic
o Apply wetting agents to assist in uniform soil moisture o Hand water as needed
• Inspect daily for insects, disease, and stress, and respond to outbreaks within 24 hours Surrounds Maintenance
• Turf shall be maintained at a maximum height of 2.25" • Mowing shall occur a minimum of twice weekly
• 90% turf coverage shall be acceptable
o Up to 10% weed infestation shall be acceptable (excludes Poa Annua) o Up to 5% bare area shall be acceptable
• Remove grass clippings if organic biomass may impact plant health or playability • Remove debris as discovered
• Edging of yardage markers, sprinkler heads, drainage boxes, and/or plaques shall occur monthly or as needed to ensure crisp edges
• Aerate a minimum of once annually to relieve compaction and increase the exchange of air and water within the soil profile
• Additional aerification may be required in high use areas to maintain turf health and shall occur as needed
• Inspect thatch layer regularly and remove as needed
• Test soil and water annually. Submit copies of reports to City upon completion. • Additional testing will occur if deemed necessary
• Irrigate for consistent soil moisture to achieve plant health, playability, and usability o No wet areas
o Dry areas should be limited to less than 10% of the total area o Firm enough for foot and mower traffic
o Hand water as needed
• Inspect daily for insects, disease, and stress, and respond to outbreaks within 24 hours

Page 351 of 749 ends

B3
Tee Complex: Tee surfaces shall be level and actively growing, as well as, weed free with teeing markers properly located. Quality mowing patterns shall be visible. All turf areas shall be even, lush green, and be cleanly edged. The entire complex shall be safe, clean, firm enough for all traffic, free of standing water, presentable, and playable. All amenities shall be clean and in "like new" condition.

Tee Maintenance
• Turf shall be maintained at a maximum height of .675" • Mowing will occur a minimum of 3 times per week during the growing season and as needed to maintain a uniform teeing surface in the off season (November - March) • Turf Coverage - Par 4's and S's - Woodcreek Oaks Golf Course o 90% turf coverage shall be acceptable
o Up to 5% weed infestation shall be acceptable (excludes Poa Annua) o Up to 5% bare area shall be acceptable
• Turf Coverage - Par 4's and S's - Diamond Oaks Golf Course o 80% turf coverage shall be acceptable
o Up to 20% weed infestation shall be acceptable (excludes Poa Annua) o Up to 5% bare area shall be acceptable
• Turf Coverage - Par 3's - Woodcreek Oaks Golf Course
o 60% turf coverage shall be acceptable
o Up to 10% weed infestation shall be acceptable (excludes Poa Annua) o Up to 35% bare area shall be considered acceptable
• Turf Coverage - Par 3's - Diamond Oaks Golf Course
o 60% turf coverage shall be acceptable
o Up to 20% weed infestation shall be acceptable (excludes Poa Annua) o Up to 35% bare area shall be considered acceptable
• All bare areas must be covered in a sand and seed mixture • Divots on Par 3's shall be filled with sand and seed daily • Divots on Par 4's and S's shall be filled weekly
• Tee Markers shall be moved daily
• Warm season turf shall be over seeded annually to ensure quality surfaces • Remove grass clippings and debris if it may impact plant health or playability • Edging of yardage markers and/or plaques shall occur monthly or as needed to ensure crisp edges
• Tee amenities shall always be clean, in good repair, and presentable • Aerate a minimum of twice annually to relieve compaction and increase the exchange of air and water within the soil profile
• Inspect thatch layer regularly and remove as needed for plant health • Test soil annually. Submit copies of reports to City upon completion. • Additional soil testing will occur if deemed necessary • Irrigate for consistent soil moisture to achieve plant health, playability, and usability o No wet areas
o No dry areas
o Firm enough for foot and mower traffic
o Apply wetting agents to assist in uniform soil moisture o Hand water as needed
• Inspect daily for insects, disease, and stress, and respond to outbreaks within 24 hours

Page 352 of 749 ends

B4
Fairways: Fairway turf shall be even, green, tightly mowed with visible quality patterns, and be cleanly edged. Minor weed patches and stress may be present. The fairway shall be safe, clean, firm enough for all traffic, free of standing water and stress, presentable, and playable. All amenities shall be clean and in "like new" condition. Fairways will be managed to promote a bermudagrass playing surface. Poa annua preemergent applications will be made in the fall.

Fairway Maintenance
• Turf shall be maintained at a maximum height of .875" (.625-1” for Bermuda turf in the fall) • Mowing will occur a minimum of 3 times per week during the growing season and as need to maintain a uniform playing surface during the off season (November - March) • 90% turf coverage shall be acceptable
o Up to 10% weed infestation shall be acceptable (excludes Poa Annua) o Up to 5% bare area shall be acceptable
• Remove grass clippings if organic biomass may impact plant health or playability • Remove debris as discovered
• Edging of yardage markers, sprinkler heads, drainage boxes, and/or plaques shall occur monthly or as needed to ensure crisp edges
• Core Aerate a minimum of once annually to relieve compaction and increase the exchange of air and water within the soil profile
• Additional aerification may be required in high use areas to maintain turf health and shall occur as needed
• Inspect thatch layer regularly and remove as needed for plant health and playability • Test soil annually Submit copies of reports to City upon completion. • Additional soil testing will occur if deemed necessary • Irrigate for consistent soil moisture to achieve plant health, playability, and usability o Wet areas should be limited to less than 10% of the total area o Dry areas should be limited to less than 10% of the total area o Total wet/dry areas combined shall not exceed 15% of the total fairway area o Firm enough for foot and mower traffic
o Apply wetting agents, as needed, to assist in uniform soil moisture • Inspect daily for insects, disease, and stress, and respond to outbreaks within 48 hours or before damage occurs
• Divots shall be filled with seed and sand mix weekly or more frequently as needed during peak season 200 yard in to the green
Rough Maintenance
• Turf shall be maintained at a maximum height of 2.25" • Mowing shall occur a minimum of once weekly
• 80% turf coverage shall be acceptable
o Up to 20% weed infestation shall be acceptable (excludes Poa Annua) o Up to 5% bare area shall be acceptable
• Remove grass clippings if organic biomass may impact plant health or playability • Remove debris as discovered
• Edging of yardage markers, sprinkler heads, drainage boxes, and/or plaques shall occur monthly or as needed to ensure crisp edges
• Core Aerate a minimum of once annually to relieve compaction and increase the exchange of air and water within the soil profile
• Additional aerification may be required in high use areas to maintain turf health and shall occur as needed
• Inspect thatch layer regularly and remove as needed
• Test soil and water annually. Submit copies of reports to City upon completion. • Additional testing will occur if deemed necessary
• Irrigate for consistent soil moisture to achieve plant health, playability, and usability o Wet areas should be limited to less than 10% of the total area

Page 353 of 749 ends

B5
o Dry areas should be limited to less than 10% of the total area o Total wet/dry areas combined shall not exceed 15% of the total rough area o Firm enough for foot and mower traffic
• Inspect routinely for insects and disease and respond to outbreaks that pose a serious threat to the overall condition of the golf course
Bunkers & Surrounds: All bunkers shall be presentable and playable, free of debris and standing water, and cleanly edged. Rakes shall be appropriately placed and be in "like new" condition. Bunker surrounds (3' radius around bunker edges) shall be even, lush green, tightly mowed and cleanly edged around bunker faces. The entire complex shall be safe, clean, and firm enough for all traffic Bunker Maintenance
• 90% turf coverage shallbe acceptable for bunker surrounds o Up to 10% weed infestation shall be acceptable
o Up to 5% bare area shall be acceptable
• Bunkers shall be raked a minimum of 5 times per week
• Bunkers shall be raked on Saturday and Sunday
• Remove dirt and organic debris as it is discovered
• Ensure a minimum sand depth of 2" along on faces, slopes, and edges and a minimum of 4" throughout the rest of the bunker surface
• Edging of bunkers shall occur monthly or as needed in order to ensure crisp edges • Wear areas around the perimeter of bunkers shall be repaired within 30 days of discovery • Bunker rakes shall be clean, in good repair, and presentable • Bunker rakes shall be placed a maximum of 45' apart with a minimum of 2 rakes for every bunker. The Golf Superintendent and Golf Professional may jointly increase the maximum distance for specific bunkers if deemed appropriate by both parties. • Removal of standing water inside green side bunkers shall be initiated immediately upon discovery
• Removal of standing water inside all other bunkers shall be initiated within 24 hours of discovery • Storm damage repair shall occur within 5 days of the completion of the storm event • Quarterly bunker audits shall occur to ensure proper drainage and depth of sand.

Landscape Maintenance (Golf Course plantings, Clubhouse, Parking Lots, Streetscapes} • Lawns shall be maintained at a maximum height of 2.25" • Mowing shall occur a minimum of once weekly
• 95% turf coverage shall be acceptable
o Up to 5% weed infestation shall be acceptable (excludes Poa Annua) o Up to 2% bare area shall be acceptable
• Edging shall occur monthly or as needed to ensure crisp edges • Prune / Trim shrubs, groundcover, and ornamental grasses as dictated by species • Shrubs along fences and walls shall be maintained 1' below the top of the wall or fence • Remove organic biomass upon discovery
• Remove debris upon discovery
• Apply fertilizer to plant species only if plant health dictates • All landscape areas shall be 98% weed free
• Aerate as needed
• Remove hazardous debris from pathways immediately upon discovery • Remove sand, dirt, and organic debris from paths within 24 hours of discovery • Repair/ replace fading, indistinct, or broken instructional/directional signage within 7 days. • Inspect regularly for insects and diseases. Respond to outbreaks within 48 hours • All surfaces shall be maintained with the appropriate cover material. ie: bark, rock, etc. • Dead plants shall be removed immediately upon discovery • Removed plants shall be replaced with 30 days of removal • Landscape bark shall be maintained to a minimum of 2" deep

Page 354 of 749 ends

B6
• Landscape bark shall be replenished as needed to maintain minimum depth Tree Maintenance
• All golf course tree work shall meet all City of Roseville Tree Pruning and Tree Maintenance Standards • All tree work including tree removals shall be coordinated and approved by the City of Roseville Urban Forester.
• A minimum 8' overhead clearance shall be maintained over all cart paths, walkways, and bridges and parking lots; when clearance pruning is performed the tree needs to be pruned on the other side to assure the tree is balanced.
• Invasive roots that impact playability or threaten infrastructure shall be removed annually; root removal or root pruning must be approved by the City's Urban Forester. • Tree Planting must be coordinated and approved by City of Roseville Urban Forester and performed according to Parks & Recreation Construction standards and must meet the City of Roseville Tree Planting list. The Urban Forester must approve the tree species and planting locations prior to planting.
• Newly planted trees must be maintained and watered biweekly for at least three years to assure establishment. A drip system for watering the trees is highly recommended. • All scheduled or routine tree work must be coordinated with the Golf Course Superintendent to determine access points, day and time of work.

Restroom Maintenance - On Golf Course
• Restrooms shall be cleaned and stocked daily
• Floors will be swept and moped daily
• Walls will be spot cleaned daily
• Ceilings will be dusted weekly
• Toilets will be scrubbed and disinfected daily
• Sinks will be scrubbed and disinfected daily
• Trash will be emptied daily
• Doors and stalls will be cleaned daily
• Human waste shall be removed, and the area disinfected, immediately upon discovery • There is to be at least one full roll of toilet paper in each dispenser at the conclusion of the cleaning service
• Paper towel machines shall have at least ½ roll remaining at the conclusion of the service • Graffiti is to be removed immediately upon discovery and documented Storm Cleanup
• Inspect drain covers before all forecasted rain events and immediately after rain events • Remove debris and organic materials from drain covers upon discovery • Maintain water inlet height at 100% of design standard • Initiate all storm damage repairs within 2 days of the event • Initiate repairs that restrict playability immediately Irrigation System Maintenance and Management
• Fully inspect irrigation systems monthly
• Spot inspect irrigation system daily
• Initiate repairs to non-functioning systems upon discovery • Ensure all control boxes are clean, in good repair, and presentable • Ensure all valve box covers are clean, in good repair, and presentable • Edging of sprinkler heads, valve boxes, etc. shall occur monthly or as needed to ensure crisp edges
• Pump stations shall be visited daily to ensure proper operation • Pump stations shall be kept clean and free of debris at all times • Pump stations to be inspected, tested, and serviced by trained professional annually prior to spring season

Page 355 of 749 ends

B7
•
• Irrigation management shall conform to all City, State, and Federal guidelines for recreational water usage
• Every effort shall be made to ensure that the golf course is properly irrigated to maintain plant health and playability
• All broken or malfunctioning parts and components shall be replaced with like products • Maintain the integrity of the entire irrigation system including the central control components and associated programs
• Maintain accurate and up to date records of system changes and operation Litter Control
• Pick up litter and empty containers daily
• Organic litter shall be removed before impact to plant health or playability occurs • At a minimum organic litter shall be removed bi-weekly for golf course aesthetics Cart Path Maintenance
• Remove hazardous debris immediately upon discovery
• Remove sand, dirt, and organic debris from paths within 24 hours of discovery • Repair/ replace fading, indistinct, or broken instructional/directional signage within 14 days of discovery
• Edging of paths shall occur monthly or as needed to ensure crisp edges • Yardage markers shall be clean, in good repair, and presentable • Access restriction shall be routinely used to prevent wear patterns and damage from occurring along the edges of the paths
Site Amenity Maintenance
• Inspect tee markers, trash containers, ball washers, and other site amenities daily • Site amenities shall always be clean, in good repair, and presentable • Initiate repairs within 24 hours of discovery
Fence and Gate Maintenance / Access Restriction
• Inspect fences, gates, and bollards at least once monthly • Initiate safety-related repairs immediately, and initiate other repairs within 5 days of discovery • Access restriction (stake, rope, etc) shall be utilized to properly control and/or limit traffic • Access restriction shall be maintained on a continual basis • Components of access restriction shall always be clean, in good repair, and presentable Sign Maintenance
• Golf Course signage, yardage markers, safety flags, etc shall always be clean, in good repair, and presentable at all times
• Inspect and clean monument signage weekly
• Initiate repairs/ replacement of damaged or worn signs and markers within 5 days of discovery Vandalism
• Initiate repairs immediately upon discovery for major incidents (safety or playabilty) • Initiate repairs within 2 days for minor incidents
• Report, document, and photograph damage as necessary

Page 356 of 749 ends

B8
Driving Range Maintenance
• Driving range tee shall be maintained at a maximum height of .675" • Driving range tee and target green mowing shall occur a minimum of 2 times per week during the growing season and as need to maintain a uniform surface in the off season (November - March)
• Driving range turf mowing shall occur weekly
• Turf Coverage - Driving Range Tee
o 75% turf coverage shall be acceptable
o Up to 20% weed infestation shall be acceptable (excludes Poa Annua) o Up to 20% bare area shall be considered acceptable
• Turf Coverage - Driving Range Turf
o 80% turf coverage shall be acceptable
o Up to 20% weed infestation shall be acceptable (excludes Poa Annua) o Up to 5% bare area shall be acceptable
• All range tee bare areas shall be covered in a sand and seed mixture • All divots shall be filled with sand and seed daily
• Location indicators shall be moved daily
• Teeing surface shall be over seeded annually
• Teeing surfaces shall be free of debris
• Remove grass clippings and debris if it may impact plant health or usability • Edging of yardage markers and/or plaques shall occur monthly or as needed to ensure crisp edges
• Amenities shall always be clean, in good repair, and presentable • Aerate the teeing surface a minimum of twice annually to relieve compaction and increase the exchange of air and water within the soil profile
• Aerate all other range turf annually to relieve compaction and increase the exchange of air and water within the soil profile
• Inspect thatch layer regularly and remove as needed for plant health • Inspect tee area and target greens daily for insects, disease, and stress, and respond to outbreaks within 24 hours
• Specific day selection for the "pick' shall be determined by the Golf Course Superintendent and the Golf Professional on a semi-annual basis
Bridge Maintenance
• Inspect all bridges weekly
• Initiate safety-related repairs immediately, and initiate other repairs within 5 days of discovery • Re-apply protective coating as dictated to protect construction materials used • Remove hazardous debris immediately upon discovery
• Remove sand, dirt, and organic debris from paths within 24 hours of discovery Facility Maintenance
• Office areas shall always be clean, orderly, and presentable to the public • Break rooms and restrooms shall always be clean, orderly, and presentable to the public • Non functional equipment shall be placed in a designated location • All materials shall be properly labeled and stored
• All fuel tanks shall be inspected and permitted to comply with all local, State, and Federal laws, regulations, and guidelines
• Inspect all drains monthly. Remove debris to ensure proper drainage and flow as needed • All doors shall be properly marked for hazardous materials • All fire extinguishers shall be in place and properly charged at all times • All debris and garbage shall be in proper disposal containers and routinely removed • All tools, equipment, and supplies shall be neatly stored in their designated areas

Page 357 of 749 ends

B9
• Employee safety and labor law materials shall be posted and easily accessible to all staff • SDS sheets and safety stations shall be easily accessible to all staff and shall be appropriately identified
• Maintenance facility, wash bays and grounds shall be maintained to meet the City of Roseville’s hazardous materials storage and Environmental Utility and storm drain standards. • All doors and gates shall be secured at locked at the conclusion of every working day Equipment Maintenance
• All carts and equipment shall be clean, in good working order, and presentable whenever on the golf course
• All non operational carts and equipment shall not be within plain view of guests • All efforts shall be made to remove non operation equipment from the golf course immediately upon discovery
Golf Course Hazard Marking
• All hazards shall be staked with the appropriate color designation as outlined by the USGA • All stakes shall be clean, in good repair and presentable at all times • Broken, faded, or generally poor conditioned markers shall be repaired or replaced with 10 days of discovery
Wetland/Drainage Areas
• Maintenance of all wetland and drainage areas shall conform to all City, State, and Federal guidelines, regulations, and/or laws
• Unless otherwise restricted, vegetation in wetland and drainage areas shall lowered to a height of 6" or less annually
• Water flow shall be maintained per golf course design guidelines • Inspect monthly for compliance
• Respond to all out of compliance items within 30 days of discovery or as legally required Hardscapes (Parking Lots, Breeze Ways, Patios, etc)
• All patio areas shall be inspected and cleaned daily
• Pressure washing of non-parking lot areas shall be pressure washed seasonally • Remove hazardous debris immediately upon discovery
• Remove sand, dirt, and organic debris from paths within 24 hours of discovery • Inspect weekly for compliance
Lakes, Ponds, Creeks
• Aerifiers and fountains shall be kept operational at all times • Lakes and ponds should be a minimum of 95% algae and aquatic weed free • Inlets and overflows shall be free of debris at all times • Repairs to non operational equipment shall be initiated within 48 hours of discovery • Creeks shall be free of debris that poses a flood risk to private property or damage to private or public property
• Creeks shall be assessed monthly for debris and blockages • All water edges shall be trimmed to blend to rough and surrounds. • All discharges into waterways shall conform to all City, State, and Federal guidelines, regulations, and/or laws
Open Space/ Preserve Maintenance
• All tree work including tree removals shall be coordinated and approved by the City of Roseville Parks and Open Space Superintendent. (See section on Tree Maintenance) • Litter shall be removed as discovered
• Open Space signage: vandalism or damage should be reported to Parks and Open Space Superintendent
• Install fire breaks annually per City of Roseville Fire Department guidelines. See Exhibit C4,

Page 358 of 749 ends

B10
Fire break map.
• Post and maintain appropriate signage and access restriction for each individual area • Any work in Open Space/Preserve areas must be coordinated and approved with the City of Roseville Parks & Open Space Superintendent to determine access points, methods and materials, day and time of work.
• Grazing is utilized by the City in some preserve areas. The Grazing Contractor shall work with City to coordinate grazing plan.

Nursery Areas
• Nursery turf shall be maintained at a maximum height of½" for Bentgrass and Bermuda and shall be maintained at a maximum of 1.5" for all other cool season turf varieties • All bare areas must be covered in a sand/soil and seed mixture to ensure a uniform and presentable surface
• All areas of removal shall be prepared for new germination within 15 days of removal • Remove grass clippings and debris if it may impact plant health • Aerate annually to relieve compaction and increase the exchange of air and water within the soil profile
• Inspect thatch layer regularly and remove as needed for plant health • Irrigate for consistent soil moisture to achieve plant health o No wet areas
o No dry areas
o Firm enough for foot and mower traffic
o Apply wetting agents to assist in uniform soil moisture o Hand water as needed
• Inspect daily for insects, disease, and stress, and respond to outbreaks within 24 hours • Every effort shall be made to ensure that the turf quality of the nursery area matches or exceeds that of the playable turf on the golf course
Fertility
• Fertility programs shall be utilized to meet the requirements of individual plants and promote health and aesthetics
• Annual fertility programs shall be developed based on soil, plant species, available water, environment, intended area use, and long term health of the plant Rodent / Pest Control
• Rodent / Pest control programs shall be utilized to control damage to the golf course and to increase the playability of the golf course
• Annual rodent/pest control programs shall be developed based on species to be controlled, current damage being caused, potential damage to be caused, golf course conditioning, and golf course playability

Page 359 of 749 ends

B11

THE ITEMS BELOW ARE MAINTAINED BY ANOTHER CONTRACTOR AND NOT THE RESPONSIBILTY OF THE GOLF MAINTENANCE CONTRACOR.

Breezeway Restroom Maintenance
• Restrooms shall be cleaned and stocked daily
• Floors will be swept and moped daily
• Walls will be spot cleaned daily
• Mirrors shall be cleaned daily
• Ceilings will be dustedweekly
• Toilets will be scrubbed and disinfected daily
• Sinks will be scrubbed and disinfected daily
• Trash will be emptied daily
• Doors and stalls will be cleaned daily
• Deodorizers shall be refilled as needed
• Bulletin Boards shall be updated daily
• Human waste shall be removed, and the area disinfected, immediately upon discovery • There is to be at least one full roll of toilet paper in each dispenser at the conclusion of the cleaning service
• Paper towel machines shall have at least ½ roll remaining at the conclusion of the service • Graffiti is to be removed immediately upon discovery and documented • Cleaning logs shall be completed daily with the time of service and completed by whom Driving Range Maintenance
• Driving range mats shall be utilized to ensure turf quality and minimum standards • Driving range mats shal,I be clean, in good repair, and presentable • Driving range mats in disrepair shall be repaired/removed/replaced within 48 hours of discovery • Driving range light foot-candle levels will be maintained to preserve original design • Repairs/bulb replacement will be initiated within 24 hours of discovery • Repairs to ballasts, screens, netting, and other infrastructure shall be initiated within 48 hours of discovery
• Golf balls shall be removed from driving range tees and target greens daily • The driving range shall be "picked" weekly. All golf balls shall be removed in order to prevent damage to mowing equipment, operators, and the general public

Page 360 of 749 ends

7 [B:\City Attorney\corres\Melissa\Contracts 2025\Brightview Golf 7th Amendment.docx:11/20/2025] “EXHIBIT C”

Page 361 of 749 ends

00000 Street Name, Suite 0000
City, ST 00000
T. 234 555 6789
www.brightview.com
Diamond Oaks Golf
Course & Woodcreek Golf
Club and Exhibit C – 2026
10-31-2025

Page 362 of 749 ends

2026
Exhibit C Amended
2026 Exhibit C (V1) 2
10-31-2025

FINANCIAL PROPOSAL
OPTION C – Grounds Maintenance Services
Base Bid:

Diamond Oaks Golf Course $902,856.67
Woodcreek Golf Club $902,856.67
TOTAL $1,805,713.34
Extra Work:

Equipment Operator – $30.20
Skilled Technician (irrigation, Chemical Application, Etc.) - $53.90 Supervision - $72.38
Sod preparation and installation (per square foot) $1.65 – $3.25 / Square foot (depending on variety) Mark up for parts not included in the base bid:

N/A – No markup will be applied to parts.

Page 363 of 749 ends

8 [B:\City Attorney\corres\Melissa\Contracts 2025\Brightview Golf 7th Amendment.docx:11/20/2025] “EXHIBIT E”

Page 364 of 749 ends

8/5/2025
Equipment Asset Inventory and Replacement Schedule
Woodcreek Golf Course
Equipment Class Description Date Acquired Model Year Use Proposed
Replacement
Year
1B-3/4 Ton Pickup Ram 2500 6/1/2025 2025 Truck
3B-Skiploaders Ford 2120 Utility Tractor Load 6/2/2025 1993 Loader 3N-Utility Tractor Kubota 5640 Utility Trailer 3/24/2014 2014 Utility Tractor 5E-Trailers, Utility Misc Utility Trailer 8/1/2001 2001 Gooseneck Trailer 7E-Fairway Mower Toro 5610 Reelmaster 8/1/2015 2015 Fairway Mower 2027 7E-Fairway Mower Toro 5610 Reelmaster 7/1/2014 2013 Fairway Mower 2028 7F-Greens Mower Toro 3150 Greensmaster (1017738) 7/1/2014 2013 Greens Mower 2026 7F-Greens Mower Toro 3500D Groundsmaster 7/24/2006 2006 Trim Mower 2027 7F-Greens Mower Toro 4500D Groundsmaster(306098) 6/28/2006 2006 Rough Mower 2026 7F-Greens Mower Toro 3150 Greensmaster (1017891) 7/1/2014 2013 Greens Mower 2026 8B-Aerifier Toro 648 Pro Core Aerifier 9/10/2007 2007 Aerifier 2028 8C-Blower Pro Force Debris Blower 5/9/2014 2014 Blower
8D-Bunker Rake Toro 5020 Sand Pro (337347) 11/10/2019 2019 Bunker Rake 2025 8H-Sprayers Toro Multi Pro Sprayer 8/25/2014 2014 Sprayer 2028 8H-Sprayers Norwesco 750 Gal Sprayer 8/4/2014 2014 Mix Tank 8I-Spreader Lely Spreader 2/26/2018 2018 Spreader
8J-Top Dresser Dakota 410 Turf Tender 6/21/2005 2005 Topdresser 8K-Utility Truck Vehicle Toro Workman Utility Cart (MDX) 6/1/2021 2021 Lightweight Utility Vehicle 8K-Utility Truck Vehicle Club Car 252 Turf Cart (Toro GTX) 6/1/2023 2023 Lightweight Utility Vehicle 8K-Utility Truck Vehicle Toro 3200 Workman Utility Cart 7/1/2014 2010 Heavy Duty Utility Vehicle 2026 8K-Utility Truck Vehicle Club Car Utility Cart (Toro GTX) 6/1/2023 2023 Lightweight Utility Vehicle 8K-Utility Truck Vehicle Club Car Turf 2 (Toro MDX) 6/1/2021 2021 Lightweight Utility Vehicle 8K-Utility Truck Vehicle Club Car Turf 2 7/1/2014 2013 Lightweight Utility Vehicle 8K-Utility Truck Vehicle Toro Workman 3230 Utility Cart 1/1/2002 2001 Heavy Duty Utility Vehicle 8K-Utility Truck Vehicle Toro Workman 1100 Utility Cart (GTX) 6/1/2023 2023 Lightweight Utility Vehicle 8Q-Miscellaneous other Neary Bedknife Reel Grinder 2/26/2007 1998 Grinder 8Q-Miscellaneous other Golf Lift GL9 Equipment Lift 4/27/2007 2003 Hydraulic Lift 8Q-Miscellaneous other DMI Speed Roller 4/8/2010 2009 Greens Roller 2027 9G-Two-way Radio Equipment Freedom Radio System 8/9/2002 2002 Irrigation Radios 5 Year Equipment Additions
8K-Utility Truck Vehicle Clubcar Turf 2 7/1/2016 2016 Lightweight Utility Vehicle 8K-Utility Truck Vehicle Toro Workman 1100 Utility Cart 2022 Lightweight Utility Vehicle 8K-Utility Truck Vehicle Toro Workman 3230 Utility Cart 2023 Heavy Duty Utility Vehicle 8B-Aerifier Toro 648 Pro Core Aerifier Aerifier 2028
8K-Utility Truck Vehicle Toro Workman 1100 Utility Cart 6/1/2023 2023 Lightweight Utility Vehicle 8Q-Miscellaneous other QAS Bunker Pump 1/20/2020 2020 Bunker Pump Attachment Exhibit E

Page 365 of 749 ends

Updated 8/5/2025
Equipment Asset Inventory and Replacement Schedule
Diamond Oaks Golf Course
Equipment Class Description Date Acquired Model Year Use Proposed
Replacement
Year
1B-3/4 Ton Pickup Ford F250 6/1/2025 2025 Mechanic Truck 7E-Fairway Mower Toro 6500 Reelmaster 7/21/2006 2006 Fairway Mower 2027 4D-Trenchers, Wheel Dingo 420 TX 12/24/2003 2004 Trencher 5E-Trailers, Utility Aros Utility Trailer 8/1/1982 1982 Trailer 5K-Trailers, Misc. Dingo Trailer 12/29/2003 2004 Trailer 7E-Fairway Mower Toro 5610 Reelmaster 6/1/2025 2025 Fairway Mower 7E-Fairway Mower Toro 6500 Reelmaster 11/12/2014 2013 Utility Mower/Verticut 7F-Greens Mower Toro 3150 Greensmaster(334440) 1/22/2020 2019 Greens Mower 2026 7F-Greens Mower Toro 3100 Greensmaster 5/12/2016 2016 TCA Mower 7F-Greens Mower Toro 3500D Groundsmaster 2/28/2017 2017 Trim Mower 2027 7F-Greens Mower Toro 3150Q Greensmaster 8/1/2019 2019 TCA Mower 2028 7F-Greens Mower Toro 4500D Groundsmaster (325938) 9/29/2016 2016 Rough Mower 2026 7F-Greens Mower Toro Groundsmaster Mower (1014657) 7/1/2014 2012 Trim Mower 2027 8C-Blower Toro 800 Debris Blower 1/31/2018 2018 Blower
8D-Bunker Rake Toro Sandpro Bunker Rake 7/1/2002 2002 Bunker Rake 2026 8H-Sprayers Norwesco 750 Gal Sprayer 8/4/2014 2014 Mix Tank 8H-Sprayers Toro 1250 Multi Pro Sprayer 2/23/2006 2006 Sprayer 2027 8H-Sprayers Toro 1250 Multi Pro Sprayer 7/1/2014 2012 Sprayer 8I-Spreader Toro 420 Turf Tender 12/17/2007 2007 Topdresser 8K-Utility Truck Vehicle Toro E2050 Workman (GTX) 6/1/2023 2023 Lightweight Utility Vehicle 8K-Utility Truck Vehicle Cushman Utility Cart 6/2/2023 2023 Lightweight Utility Vehicle 8K-Utility Truck Vehicle Toro 3200 Workman Utility Cart 12/21/2007 2007 Heavy Duty Utility Vehicle 2026 8P-Miscellaneous attachments Gill S72 Seeder 9/1/2003 1999 Seeder 8P-Miscellaneous attachments Toro Groomer Attachment 5/15/2009 2009 Groomers 8Q-Miscellaneous other TP10 Equipment Lift 9/1/2003 1999 Hydraulic Lift 8Q-Miscellaneous other Truturf Turf Roller (smithco) 6/1/2023 2023 Greens Roller 8Q-Miscellaneous other Toro Verticut Units Jan-20 2020
5 Year Equipment Additions
8K-Utility Truck Vehicle Toro Workman MDX 6/1/2021 2021 Lightweight Utility Vehicle 8H-Sprayers Toro 5800 Multi Pro Sprayer 8/25/2014 2014 Sprayer 8K-Utility Truck Vehicle Clubcar Turf 2 6/1/2023 2023 Lightweight Utility Vehicle 8C-Blower Pro Force Debris Blower 9/15/2016 2016 Blower 8K-Utility Truck Vehicle Toro Workman 3230 Utility Cart 6/1/2022 2022 Heavy Duty Utility Vehicle 8K-Utility Truck Vehicle Toro Workman 1100 Utility Cart 6/1/2023 2023 Lightweight Utility Vehicle 8P-Miscellaneous attachments Neary Reel Grinder 6/1/2024 2024 Grinder 8P-Miscellaneous attachments Neary Bedknife Grinder 6/2/2024 2024 Grinder Exhibit E

Page 366 of 749 ends

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Brightview Golf Maintenance, Inc. Agreement Amendment Project Location(s): Woodcreek Oaks Golf Course, 5880 Woodcreek Oaks Boulevard, and Diamond Oaks Golf Course, 349 Diamond Oaks Road, Roseville, CA.

Project Description: Parks, Recreation and Libraries Department staff recommend that the City Council adopt a resolution authorizing the City Manager to execute an amendment with Brightview Golf Maintenance, Inc. to extend the term of an existing agreement for an additional five (5) years commencing on January 1, 2026, and ending on December 31, 2030. The City and Brightview Golf Maintenance, Inc. entered into an agreement on December 16, 2015 for golf services, including grounds maintenance, for the Woodcreek Golf Club and Diamond Oaks Golf Course. The agreement allows for up to three (3) additional five (5) year terms. This is the second of the three term renewals.

The agreement also allows for annual pricing adjustments of up to 5% in any one year based on uncontrollable circumstances including, but not limited to fuel prices increases, changes in workers compensation rates, and prevailing wage adjustments. The City and Brightview Golf Maintenance, Inc. have agreed to adjust pricing by

3.4% effective January 1, 2024, based on reported increases to the Employment Cost Index (ECI) and the Consumer Price Index (CPI).

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Parks, Recreation and Libraries Department Reason why this Project is Exempt: This project qualifies for a Class 1 Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of public or private…facilities, mechanical equipment, or topographical features involving negligible or no expansion of use beyond that existing at the time of the Lead Agency’s determination. ….Examples include but are not limited to: (h) Maintenance of existing landscaping…. “ The project involves a contract amendment for landscape maintenance and repairs to existing equipment. No environmentally sensitive resources are located within the project sites; therefore the Class 1 Exemption is applicable to the proposed project.

Lead Agency Contact Person: Robert Nakamura, Parks, Recreation and Libraries Department, 316 Vernon Street, Roseville, CA 95678. (916) 774-5135.

Signature: Date: 12/16/2025
Jessica Lynch, Environmental Coordinator
City of Roseville

Page 367 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.15
File #: 0203-10
Item ID: 2025-987
Title: Pump Services - Contract Purchase Agreement Amendment Contact: Brian Castelluccio 916-746-1755 [email protected]

SUMMARY
Staff recommends approval of an amendment to the contract purchase agreement with Commercial Pump & Mechanical Inc. for pump services, increasing the total not-to-exceed amount from $58,318.84 to $81,321.25 for the purpose of pump rebuilds. Funding for these services is through two capital improvement projects in the Equipment Replacement Fund.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute Amendment 1 to Contract Purchase Agreement (3000330) with Commercial Pump & Mechanical Inc. for pump services.

BACKGROUND
The Park Maintenance Division operates and maintains several aquatics facilities that include both swimming pools and spray grounds. Pumps that circulate water through the pool and spray ground systems ensure the health, safety and functionality of these aquatics facilities for our customers. Through approved Capital Improvement Projects (CIP), the Parks Division facilitated the purchase of one new pump and the rebuild of two pumps. To rebuild pumps, they must be taken to a shop, taken apart and then inspected to determine the parts and repair work necessary to complete the rebuild. Staff received multiple quotes under the Council bid threshold for the pump rebuilds, understanding there may be additional costs after inspection. The quote increased after inspection, necessitating an increase in the contract amount to complete the project. The contract for this multi-year project has been amended once prior due to labor rate changes.

FISCAL IMPACT
This contract purchase agreement amendment increases the total not-to-exceed amount from $58,318.84 to $81,321.25, funded through two CIPs in the Equipment Replacement Fund: the Roseville Aquatics Complex - Competition Pool Pump and Motor Replacement Project and the Roseville Aquatics Complex Pools Equipment Replacement Project.

Approval of the Contract Purchase Agreement Amendment 1 meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

Page 368 of 749 ends

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Brian Castelluccio, Parks Recreation and Libraries Manager Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:

1. Resolution 26-006

2. Contract Amendment -Commercial Pump & Mechanical
REVIEWERS:

Brian Castelluccio, Parks, Recreation, and Libraries Department - Park Maintenance
Created/Initiated -
12/17/2025
Brian Castelluccio, Parks, Recreation, and Libraries Department - Park Maintenance
Approved - 12/17/2025
Jill Geller, Parks, Recreation, and Libraries - All Approved - 12/18/2025 Kelly Aye, City Attorney Department Approved - 12/23/2025 Katrina Six, City Clerk Department Approved - 12/23/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/5/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/6/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/6/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/6/2026 Katrina Six, City Clerk Department Final Approval - 1/6/2026

Page 369 of 749 ends

RESOLUTION NO. 26-006
APPROVING AMENDMENT 1 TO CONTRACT PURCHASE AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND COMMERCIAL PUMP & MECHANICAL INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, Amendment 1 to Contract Purchase Agreement (3003300) for pump services, by and between the City of Roseville and Commercial Pump & Mechanical Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Amendment is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Page 370 of 749 ends

Page 371 of 749 ends

Page 372 of 749 ends

Page 373 of 749 ends

Page 374 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.16
File #: 0214 & 0324 &
0201-01
Item ID: 2025-979
Title: Assistance to Firefighters Grant Program - Grant Acceptance, Approval of New NonCapital Multi-Year Project, and Budget Adjustment Contact: Jamie Pepin 916-774-5400 [email protected]

SUMMARY
Staff recommends the City Council accept the FY2024 Federal Emergency Management Agency Assistance to Firefighters Grant, approve the establishment of a new non-capital multi-year project and adopt an ordinance approving a budget adjustment in the amount of $131,520. The Fire Department was awarded a federal grant of $119,564 to provide specialty physicals for Fire Department staff. There is a requirement for matching funds of 10% ($11,956). Since the grant will only reimburse 90% ($119,564) of the project costs, the budget adjustment will decrease General Fund resources by $11,956 from the General Fund Contingency budget.

RECOMMENDATION
Staff recommends that the City Council

1. Accept the FY2024 Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant - EMW-2024-FG-00310 to provide specialty physicals for Fire Department staff; and

2. Approve the establishment of a new non-capital multi-year project for the FY2024 FEMA Assistance to Firefighters Grant - EMW-2024-FG-00310; and

3. Adopt an ordinance approving a budget adjustment in the amount of $131,520 ($11,956 General Fund Contingency and $119,564 in federal grant funding) to increase appropriations for the FY2024 FEMA Assistance to Firefighters Grant project and increase revenue by $119,564 for the grant funding.

BACKGROUND
On January 15th 2025, the Fire Department received permission from the City Council, with Resolution No. 25-001, to apply for an Assistance for Firefighters Grant which will be used to implement National Fire Protection Association (NFPA) 1582 compliant physicals and comprehensive cancer screenings for all Fire Department employees. The purpose of the grant program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. On September 23, 2025, the department received official notice that the application was approved for funding from the Fiscal Year 2024 grant.

FISCAL IMPACT
The Fire Department was awarded a federal grant of $119,564. There is a requirement for matching funds of 10% ($11,956). Since the grant will only reimburse 90% ($119,564) of the project costs, the recommended budget adjustment will decrease General Fund resources by $11,956 from the General Fund Contingency budget.

Page 375 of 749 ends

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The acceptance of the FY2024 FEMA Assistance to Firefighters Grant, approval of a new non-capital multiyear project, and budget adjustment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

2. Remain fiscally responsible in a changing world

1. Ensure a safe and healthy community
Respectfully Submitted,
Jamie Pepin, Fire Division Chief
Ryan Harrigan, Fire Chief
ATTACHMENTS:

1. Ordinance 7032

2. AFG24_AwardPackage-pdf
REVIEWERS:

Katrina Rostam, Fire Department Created/Initiated - 12/17/2025 Deanna Schondelmayer, Fire Department Approved - 12/18/2025 Ryan Harrigan, Fire Department Approved - 12/18/2025
Kelly Aye, City Attorney Department Approved - 1/5/2026 Katrina Six, City Clerk Department Approved - 1/6/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/6/2026 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/7/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/7/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/8/2026 Katrina Six, City Clerk Department Final Approval - 1/8/2026

Page 376 of 749 ends

ORDINANCE NO. 7032

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the FY2024 Federal Emergency Management Agency Assistance to Firefighter Grant project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

Page 377 of 749 ends

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/19/2025
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE:

PREPARER NAME & TITLE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
FISCAL YEAR:

ORDINANCE:

ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment

DESCRIPTION
2270 5301 84001 700080 119,564 Establish project expense budget 1001 5301 84001 700080 11,956 Establish project expense budget 10% match 1001 5670 10001 (11,956) Decrease Contingency Fund balance EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 119,564

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment

DESCRIPTION
2270 4401 84001 700080 119,564 Establish project revenue budget REVENUES/TRANSFERS IN TOTAL 119,564

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment

DESCRIPTION
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000

FUND BALANCE TOTAL -
Justification for Budget Adjustment:

Fire Department Staff recommends Council authorize the establishment of a new Non-Capital Multi-Year Project - 700080 - FY24 FEMA Assistance to Firefighters Grant - EMW-2024-FG-00310 (the "Project") from the Department of Homeland Security, and adopt an ordinance to approve a budget adjustment appropriating $131,520 to the project for NFPA 1582 compliant physicals and comprehensive cancer screenings to all Roseville Fire Department personnel.

The Fire Department will receive 90% reimbursement in the amount of $119,564, for providing specialized staff physicals. Both the project revenue and matching expense will be budgeted in the Grants Fund (2270). The required 10% match ($11,956) will be funded through the General Fund Contingency.

Katrina Rostam, Management Analyst II 2025-26
Katrina Rostam, Management Analyst II
Fire Department/Operations

Page 378 of 749 ends

Page 379 of 749 ends

Page 380 of 749 ends

Page 381 of 749 ends

Page 382 of 749 ends

Page 383 of 749 ends

Page 384 of 749 ends

Page 385 of 749 ends

Page 386 of 749 ends

Page 387 of 749 ends

Page 388 of 749 ends

Page 389 of 749 ends

Page 390 of 749 ends

Page 391 of 749 ends

Page 392 of 749 ends

Page 393 of 749 ends

Page 394 of 749 ends

Page 395 of 749 ends

Page 396 of 749 ends

Page 397 of 749 ends

Page 398 of 749 ends

Page 399 of 749 ends

Page 400 of 749 ends

Page 401 of 749 ends

Page 402 of 749 ends

Page 403 of 749 ends

Page 404 of 749 ends

Page 405 of 749 ends

Page 406 of 749 ends

Page 407 of 749 ends

Page 408 of 749 ends

Page 409 of 749 ends

Page 410 of 749 ends

Page 411 of 749 ends

City Council
Communication
Meeting Date: 1/21/2026
Item #: VII.17
File #: 0214 & 0323 &
0201-01
Item ID: 2025-986
Title: Sacramento Urban Area Security Initiative - Capital Improvement Project, Grant Award, Contract Purchase Agreement, and Budget Adjustment
Contact: Mark Peinado 916-774-5021 [email protected]

SUMMARY
Staff recommends authorization of a new Capital Improvement Project, acceptance of the 2024 Urban Area Security Initiative Subward, approval of a budget adjustment to appropriate $86,500 of grant funding in the City's Grants Fund, and approval of a contract purchase agreement with Peregrine Technologies Inc. for the purchase of Peregrine platform software. The total amount of the 3-year contract purchase agreement with Peregrine Technologies Inc. is $259,635. The annual costs for the Peregrine platform software are: Fiscal Year (FY) 2025-26, $84,000; FY2026-27, $86,520; and FY2027-28, $89,115. Future year purchases will be contingent upon approval of the Police Department's budget each fiscal year.

RECOMMENDATION
Staff recommends that the City Council:
1) Authorize the establishment of a new Capital Improvement Project, FY2024 Urban Area Security Initiative; and
2) Adopt a resolution accepting the FY2024 Homeland Security - Urban Area Security Initiative Grant and authorizing the City Manager to execute the Subaward Agreement with the City of Sacramento and any and all documents necessary to accept the funding, on behalf of the City of Roseville; and 3) Adopt an ordinance to approve a budget adjustment appropriating $86,500 in the Grants Fund to the Project; and
4) Adopt a resolution to approve a Contract Purchase Agreement (3005163) with Peregrine Technologies Inc., for the deployment of the Peregrine platform software for use in the Roseville Police Department and authorize the City Manager to execute it on behalf of the City of Roseville.

BACKGROUND
The Roseville Police Department is seeking a data integration tool called Peregrine to assist with consolidating, collating, and analyzing data from multiple sources, into a single location. In our current environment, data is stored in various systems, requiring multiple logins. These siloed data sources require multiple searches of the same information across a number of databases to retrieve officer safety information, situational awareness alerts, subject/location history, and other critical information. Peregrine will integrate data from multiple sources into a single, easily searchable platform.

Our regional law enforcement partners will also be transitioning to this solution, making the project vital for public safety information sharing between agencies as legacy programs are decommissioned. Peregrine will provide access to information from those regional resources that we otherwise have limited access to.

The Roseville Police Department is exploring the possibility of using Peregrine to replace the outdated county-wide data sharing software. Through the Peregrine platform, data connections will help to uncover

Page 412 of 749 ends

critical information faster, identify patterns and connections that could otherwise go undetected, and provide actionable insights to enhance operational effectiveness across the department.

The Roseville Police Department submitted a request to Sacramento Urban Area Security Initiative (UASI) to obtain grant funding for the first-year purchase of the Peregrine platform. Sacramento UASI approved the request and the City of Sacramento has granted a Subaward Agreement in the amount of $86,500 to fund the purchase of the first year of service for the Peregrine platform.

FISCAL IMPACT
The recommended budget adjustment will establish and fund a new Capital Improvement Project, the FY2024 Urban Area Security Initiative, in the Grants Fund for a total amount of $86,500. The total amount of the 3-year contract purchase agreement with Peregrine Technologies Inc. is $259,635. The annual costs for the Peregrine platform software are: FY2025-26, $84,000; FY2026-27, $86,520; and FY2027-28, $89,115. Future year purchases will be contingent upon approval of the Police Department's budget each fiscal year.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community
Respectfully Submitted,
Mark Peinado, Management Analyst
Troy Bergstrom, Police Chief
ATTACHMENTS:

1. Resolution 26-014

2. UASI Subaward- City of Roseville C2025-4709 - Peregrine Technologies

3. Ordinance 7030

4. Resolution 26-015

5. Contract Purchase Agreement

6. Sole Source Form
REVIEWERS:

Mark Peinado, Police Department Created/Initiated - 12/22/2025 Liz Luevano, Police Department Approved - 12/22/2025
Troy Bergstrom, Police Department Approved - 12/22/2025 Kelly Aye, City Attorney Department Approved - 1/5/2026 Katrina Six, City Clerk Department Approved - 1/6/2026
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 1/6/2026

Page 413 of 749 ends

Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 1/8/2026 Michelle Sheidenberger, City Attorney Department Approved - 1/8/2026 Dominick Casey, City Manager Department - City Manager Approved - 1/8/2026 Katrina Six, City Clerk Department Final Approval - 1/8/2026

Page 414 of 749 ends

RESOLUTION NO. 26-014

APPROVING A SUBAWARD GRANT AGREEMENT, BY AND BETWEEN THE CITY OF

ROSEVILLE AND THE CITY OF SACRAMENTO, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENTON BEHALF OF THE

CITY OF ROSEVILLE
WHEREAS, the Roseville Police Department is seeking a data integration tool called Peregrine to assist with consolidating, collating, and analyzing data from multiple sources, into a single location; and
WHEREAS, the Roseville Police Department submitted a request to Sacramento Urban Area Security Initiative (UASI) to obtain grant funding for the first-year purchase of the Peregrine platform; and
WHEREAS, Sacramento UASI approved the request and the City of Sacramento has granted a Subaward Agreement in the amount of $86,500 to fund the purchase of the first year of service for the Peregrine platform; and
WHEREAS, the City of Sacramento Subaward Agreement, by and between the City of Roseville and the City of Sacramento, has been reviewed by the City Council to receive grant funds from the FY2024 Homeland Security Grant Program – Urban Area Security Initiative; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that the City of Roseville accepts the FY2024 Homeland Security Grant Program – Urban Area Security Initiative grant award through the City of Sacramento, and the City Manager is hereby authorized to execute the aforementioned Subaward Agreement and any and all documents as may be necessary to accept the funding and any subsequent revisions that effectuate the overall purpose of the agreement, so long as any such revisions are non-substantive or ministerial in nature and have been approved by the City Attorney’s Office.

BE IT FURTHER RESOLVED that as the grant recipient, the City of Roseville agrees to comply with all conditions and requirements related to the award.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2026, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR

Page 415 of 749 ends

ATTEST:
________________________
City Clerk

Page 416 of 749 ends

SACAMENTO CONTRACT
Office of the Cpty Clerk ROUTING SHEET
Contract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.

General Information (Required)
Original Contract # (supplements only):

Assessor's Parcel Number(s):

Contract Effective Date: 10/01/2025
$ Amount (Not to Exceed): $86,500
Other Party: City of Roseville
Project Title: Peregrine Technologies, Inc.

Project #: G11016924
Supplement/Addendum #:

Contract Expiration Date (if applicable):03/31/2027
Adjusted $ Amount (+/-):

Bid/RFQ/RFP #:

City Council Approval: NO if YES, Council File ID#:

Contract Processing Contacts
Department: Police Project Manager: Karina Palacios
Contract Coordinator: Anna Johnson Email: [email protected] Department Review and Routing
Accounting: I ; 2, 2,1F ) 1 I
(Signature) (Date)
Supervisor:
(Signature) z7+,/dh
Division Manager:
(Date)
(Signatur (Date)
Other:
(Signature) (Date)
Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.) Recording Requested Other Party Signature Required
GAU File #25-197
FOR CLERK & IT DEPARTMENTS ONLY- DO NOT WRIT r -"7,4-- '11 THIS LINE )2025-4709 (i"
CC Rev. 12.19.2018
Winn, ~rick

Page 417 of 749 ends

Contract #2025-4709
CONTRACT #:

CONTRACT NAME: Peregrine Software 12 mo Subscription
CONTRACT PROJECT #: G11016924
DEPARTMENT: Police
DIVISION: Homeland Security

CITY OF SACRAMENTO

SUBAWARD AGREEMENT
THIS SUBAWARD AGREEMENT ("Agreement" or "Contract") is made and entered into by and between the City of Sacramento, a municipal corporation (the "City"), and City of Roseville, a municipal corporation (the "Subrecipient"). In consideration of the mutual covenants set forth herein and the mutual benefits to be derived therefrom, the City and Subrecipient (each a "Party" and collectively, the "Parties") agree as follows:

I. GENERAL INFORMATION
§1.1 Federal Award Information
The "Federal award" (as such tenn is defined in the Code of Federal Regulations("CFR"), 2 CFR §200.1, and used in this Agreement) is the:

Grant Program Name FY 2024 Homeland Security Grant Program - Urban Area Security Initiative FAIN # EMW-2024-SS-00088
CFDA # 97.067
Federal Award Date September 1, 2024
This is not a "Research & Development" award as defined in 2 CFR §200.1 and 200.331, and there is no "indirect cost rate" for this federal award as defined in 2 CFR §200.1 and 200.331.

The "Federal awarding agency" (as such telin is defined in 2 CFR §200.1 and used in this Agreement) is the United States Department of Homeland Security, Federal Emergency Management Agency, Grants Program Directorate ("DHS").

The State of California, through its Governor's Office of Emergency Services ("CalOES"), acts as the "pass-through entity" (as such term is defined in 2 CFR §200.1 and used in this Agreement) for the subaward of the Federal award to the City for the benefit of the Sacramento Urban Area in the amount of $ 2820672 §1.2 Subaward Information and Period of Performance
Subrecipient hereby accepts the following subaward ("Subaward") of the Federal award upon the terms and conditions set forth in this Agreement:

Subaward Amount $86,500

Page 418 of 749 ends

Period of Performance ("Term") 10/01/2025 through 3/31/2027 Subrecipient SAM Unique Entity Identifier W49TKZLUYCJ3
The teiiii of this Agreement shall be the "Tenn" as set forth in this Section 1.2. §1.3 Parties and Notice
The Parties to this Agreement, and their respective representatives who are authorized to administer this Agreement and to whom formal notices, demands and communications shall be given are as follows:

Party:

Authorized Representative:

Authorized Department:

Address:

Phone:

E-Mail:

City of Sacramento
Karina Palacios - Administrative Analyst
Police
5770 Freeport Blvd., Suite 100
Sacramento, CA 95822
916-767-3775
[email protected]
Party:

Authorized Representative:

Authorized Department:

Address:

City of Roseville
Mark Peinado - Management Analyst
Police
1051 Junction Blvd.

Roseville, CA 95678
Phone:

E-mail:
9'16-774-5021
[email protected]
Formal notices, demands, and communications to be given hereunder by either Party shall be made in writing and may be affected by personal delivery or by registered or certified mail, postage prepaid, return receipt requested and shall be deemed communicated as of the date of mailing. If the name of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice shall be given, in accordance with this section, within five business days of said change.
§1.4 Authorities
Subrecipient warrants that it has obtained written authorization from its governing board or authorized body to execute this Agreement and accept and use the Subaward.

Subrecipient further warrants that such written authorization specifies that Subrecipient, governing board or authorized body agree:

A. That any liability arising out of the use of the Subaward, and any products or services purchased therefrom, shall be the responsibility of Subrecipient, 2

Page 419 of 749 ends

governing board or authorized body. City disclaims all liability as to the use of the Subaward, and any products of services purchased therefrom.

B. That Subaward funds shall not be used to supplant expenditures controlled by governing board or authorized body.

C. That the official executing this Agreement is authorized to do so. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
3

Page 420 of 749 ends

II. 1SUBAWARD TERMS AND CONDITIONS
§2.1 Summary of Requirements
By executing this Agreement, Subrecipient hereby agrees that it shall comply with all temis and conditions set forth in this Agreement, which includes all guidance, regulations and requirements (collectively, "Requirements") of the Federal awarding agency and Ca1OES that are applicable to a recipient and/or subrecipient of a Federal award or grant. Such Requirements are set forth in the following documents and incorporated herein by this reference:

A. Department of Homeland Security FY2024 Homeland Security Grant Program Notice of Funding Opportunity ("DHS NOFO");
B. FY 2024 DHS Standard Terms and Conditions ("DHS Standard Conditions") (Exhibit A);
C. FEMA Information Bulletins ("IB");
D. CalOES 2024 Homeland Security Grant Program Califomia Supplement to the Federal Notice of Funding Opportunity ("CalOES Supplement"),
E. CalOES 2024 Standard Assurances for All CalOES Federal Grant Programs ("CalOES Assurances") (Exhibit B);
F. CalOES Grant Management Memos ("GMM"); and
G. The cost principles, uniform administrative requirements and audit requirements for federal grant programs as housed in Title 2, Part 200 of the CFR and in updates issued by the Office of Management and Budget ("OMB") on http://lwww.whitehouse.gov/omb/ .

Subrecipient hereby certifies that it has the institutional, managerial and financial capability to ensure proper planning, management and completion of its projects being funded by the Subaward.
§2.2 City Administrative Requirements
A. Subrecipient acknowledges and agrees that the City is acting as a "passthrough entity" (as such term is defined in 2 CFR §200.74 and used in this Agreement) for this Subaward and that the City shall have the rights and obligations relating to this Subaward and its administration as set forth in this Agreement and in 2 CFR Part 200.

B. The City shall provide Subrecipient with an electronic Workbook of Subrecipient's projects ("Subrecipient Workbook") (Exhibit C). The Workbook contains detailed listings of items and projects and the amount of Subaward funds allocated for such items and projects.
4

Page 421 of 749 ends

Subrecipient shall use the Subaward funds strictly in accordance with the Workbook, and any expenditures not so made shall be deemed disallowed under this Subaward.

Any request by Subrecipient to modify the Workbook must be made in writing and accompanied by a completed Modification Request Form, which is located in the Subrecipient Workbook, all required supporting documentation and a revised Workbook showing such modification.

Workbook modification requests must be submitted prior to deadlines set by the City. Inaccurate or incomplete requests shall be returned to the Subrecipient for revision. Subrecipient shall not expend any funds on modified Workbook items until such modification is approved by the City and CalOES.

C. Subrecipient agrees that any equipment, product, service or activity funded with this Subaward shall comply with any and all technological and/or interoperability specifications and standards as may be approved by the Sacramento Urban Area region, and any such equipment, product, service or activity not so compliant shall be not eligible for funding by this Subaward.

Subrecipient shall further ensure that it retains from its contractors, subcontractors, and vendors all rights related to inventions, copyrightable materials, and data for which the Federal awarding agency and Ca1OES has rights to, as more fully set forth in 2 CFR §315 and Section 2.3.P. of this Agreement.

D. Any "equipment" (as such term is defined in 2 CFR §200.33 and used in this Agreement) acquired or obtained with Subaward funds:

1. Shall be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the Sacramento Urban Area, and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and RescueMutual Aid Plan;

2. Shall be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in confoimance with that Strategy; and

3. Shall have a Sacramento Urban Area identification decal affixed to it.

Subrecipient shall take a physical inventory of all equipment acquired or obtained with Subaward funds and reconcile the results with equipment records at least once every year.

E. This Subaward is not a "fixed amount award" as such teiiii is defined in 2CFR §200.45. Subrecipient agrees that disbursement of this Subaward toSubrecipient shall be made on a reimbursement method. If Subrecipient requests advance payment of Subaward funds, Subrecipient shall comply with, and provide 5

Page 422 of 749 ends

evidence to the City of compliance with, the criteria and obligations related to the use of advance payments as set forth in 2 CFR §200.305 as well as satisfying any other City and CalOES requirements for advance payments.

In requesting reimbursement from Subaward funds, Subrecipient shall provide to the City a completed Reimbursement Request Form, which is located in the Subrecipient Workbook, along with invoices, purchase orders, proof of delivery, proof of payment and payroll records, timesheets, receipts and any other supporting documentation necessary to fully and accurately describe the expenditure of funds for which reimbursement from the Subaward is requested (collectively, the "Reimbursement Request").

A11 such supporting documentation for the Reimbursement Request shall satisfy applicable Federal, State and City audit and review standards and requirements.

Such documentation shall be prepared at the sole expense and responsibility of Subrecipient, and the City and the Subaward will not reimburse the Subrecipient for any costs incurred for such preparation.

The City reserves the right to request additional supporting documentation to substantiate costs incurred at any time. Inaccurate and/or incomplete Reimbursement Requests shall be returned to Subrecipient for revision.

The City shall forward Reimbursement Requests to CalOES for payment within thirty (30) days of receipt, provided such request is deemed accurate and complete. The City shall reimburse Subrecipient within thirty (30) days of its receipt of funds from Ca1OES.

Final Reimbursement Requests for this Subaward must be received by the City no later than 30 clays following the end of the Term to allow the City sufficient time to complete close-out activities for this Subaward (the "Reimbursement Deadline").

After the Reimbursement Deadline, any unexpended Subaward funds may be re-directed to other needs across the Sacramento Urban Area region. The City will notify Subrecipient, in writing, when unexpended Subaward funds may be re-directed.

F. Subrecipient acknowledges that the City makes no commitment to disburse Subaward funds beyond the terms set forth herein and that funding for all periods during the Subaward Term is subject to the continuing availability to the City of federal funds for this Subaward from CalOES and the Federal awarding agency. This Agreement may be terminated immediately upon written notice to Subrecipient of any loss or reduction of Subaward funds. 6

Page 423 of 749 ends

§2.3 DHS and CalOES Requirements
Subrecipient shall comply with all Requirements promulgated by DHS (which is the Federal awarding agency for this Subaward) and CalOES which are applicable to this Subaward and set forth in Section 2.1. Some of these DHS and CalOES Requirements are set forth below in this Section 2.3.

A. Subrecipient will not use Subaward funds to supplant (replace) funds that have been budgeted for the same purpose through non-federal sources. Upon request by the City, CalOES and/or the Federal awarding agency, Subrecipient shall be required to demonstrate and document that a reduction in non-Federal resources occurred for reasons other than the receipt or expected receipt of Subaward funds. Subrecipient shall not charge any costs allocable under this Subaward to any other Federal award to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or teinis and conditions of Federal awards,or for other reasons. Subrecipient shall not be delinquent in the repayment of any Federal debt. Subrecipient must request instruction from the City and CalOES for proper disposition of any original or replacement equipment acquired with Subaward funds.

B. Subrecipient shall comply with the requirement of 31 U.S.C. Section 3729- 3733, which sets forth that no subgrantee, recipient or subrecipient of federal funds or payments shall submit a false claim for payment, reimbursement or advance. Subrecipient agrees to be subject to the administrative remedies as found in 38 U.S.C. Section 3801-3812 for violations of this requirement.

C. Subrecipient shall comply with the provisions of DHS Specific Acknowledgements and Assurances section set forth in the DHS Standard Conditions and the Reporting Accusations and Findings of Discrimination section of the CalOES Assurances.

D. Subrecipient shall comply with the provisions of the Lobbying and Political Activities section set forth in the CalOES Assurances. In connection thereto, Subrecipient hereby certifies that:

No Federal appropriated funds have been paid or will be paid, by or on behalf of Subrecipient, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or 7

Page 424 of 749 ends

employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress inconnection with this Federal contract, grant, loan, or cooperative agreement, Subrecipient shall complete and submit Standard Folin-LLL "Disclosure Foiin to Report Lobbying" in accordance with its instructions.

3. Subrecipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans,and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

Subrecipient shall comply with provisions of the Hatch Act (5 U. S .C.§1501-1508 and §7324-7328) which limits the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

E. As required by Executive Orders (EO) 12549 and 12689, and 2 CFR§200.213 and codified in 2 CFR Part 180, Subrecipient shall provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. Subrecipient hereby certifies that it and its principals:
. Are not presently debarred, suspended, proposed for debai nent, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

2. Have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph 2.3.E.2. above; and

4. Have not within a three-year period preceding this Agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.

F. Subrecipient shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §701 et seq.) which is adopted at 2 CFR Part 3001. In connection thereto, Subrecipient hereby certifies that it will or will continue to providea drug-free workplace and a drug-free awareness program as outlined insuch Act.

G. Subrecipient shall comply with all Federal statutes relating to non- discrimination, 8

Page 425 of 749 ends

including, without limitation, those statutes and provisions set forth in the NonDiscrimination and Equal Employment Opportunity section of the CalOES Assurances.

Subrecipient hereby certifies that it will comply with the Americans with Disabilities Act, 42 U.S.C. §12101 et seq., and its implementing regulations (ADA), the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Pub. L. 110-325 and all subsequent amendments, Section 504 of the Rehabilitation Act of 1973 (Rehab. Act), as amended, 29 U.S.C. 794 and 24 CFR Parts 8 and 9, the Unifoiiii Federal Accessibility Standards (UFAS), 24 CFR, Part 40, and the Fair Housing Act, 42 U.S.C. 3601, et seq.; 24 CFR Parts 100, 103, and 104 (FHA) and all implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the ADA, the ADAAA, the Rehab Act, the UFAS and the FHA and all subsequent amendments.

Subrecipient will not discriminate against persons with disabilities or against persons due to their relationship to or association with a person with a disability.

Any contract entered into by Subrecipient (or any subcontract thereof), relating to this Agreement, to the extent allowed hereunder, shall be subject to the provisions of this paragraph.

H. Subrecipient shall comply with the provisions set forth in the Environmental Standards section of the CalOES Assurances.

I. Subrecipient shall comply with the provisions set forth in the ReportingAccountability section of the CalOES Assurances, which relate to compliance with the Federal Funding Accountability and Transparency Actand statutory requirements for whistleblower protections.

J. Subrecipient shall comply with the provisions set forth in the Human Trafficking section of the CalOES Assurances, which relate to compliance with the Trafficking Victims Protection Act (TVPA) of 2000.

K. Subrecipient shall comply with the provisions set forth in the Labor Standards section and Worker's Compensation section of the CalOES Assurances, which relate to compliance with various Federal statutes regarding labor standards and State worker's compensation requirements.

L. Subrecipient shall comply with the provisions set forth in the Property- Related section of the Ca1OES Assurances and the provisions applicable to construction projects as set forth in the Certifications Applicable to Federally Funded Construction Projects section of the CalOES Assurances.

M. Subrecipient acknowledges the applicability of the Freedom of Information Act and the California Public Records Act to certain information as more fully set 9

Page 426 of 749 ends

forth in the Freedom of Information Act section of the CalOES Assurances.

N. Subrecipient shall comply with the provisions set forth in the Best Practices for Collection and Use of Personally Identifiable Information (PII) section of the Ca1OES Assurances.

O. Subrecipient shall comply with the provisions set forth in the Acknowledgement of Federal Funding from DHS and Use of DHS Seal, Logo and Flags section of the CalOES Assurances, which relate to requirements for acknowledging the use of federal funds and obtaining approval for use of various DHS seals and logos.

P. Subrecipient shall affix applicable copyright notices as required under the Copyright section of the CalOES Assurances and shall comply with and be subject to the provisions set forth in the Patents and Intellectual Property Rights section of the DHS Standard Conditions and the CalOES Assurances.

Q. If the total value of Subrecipient's currently active grants, cooperative agreements, and procurement contracts from all Federal assistance office exceeds $10,000,000 for any period of time during the period of performance of this Subaward, Subrecipient shall comply with the provisions set forth in the Reporting of Matters Related to Recipient Integrity and Performance section of the DHS Standard Conditions and the CalOES Assurances.

Subrecipient shall comply with the SAFECOM Guidance for Emergency Communication Grants when using Subaward funds in connection with emergency communication equipment, including provisions on technical standards that ensure and enhance interoperable communications.

S. Subrecipient shall establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. Subrecipient shall comply with all Federal and State conflict of interest laws and regulations.

T. Subrecipient shall comply with California Vehicle Code sections 23123 and 23123.5, and the provisions set forth in the Use of Cellular Device While Driving is Prohibited section of the CalOES Assurances.

U. Subrecipient must ensure that any project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

V. Subrecipient shall comply with the provisions set forth in the following sections of the DHS Standard Conditions and the Ca1OES Assurances; (1)Energy Policy and Conservation Act, (2) Hotel and Motel Fire Safety Act of1990, (3) Terrorist Financing E.O. 13224, (4) USA PatriotAct of 2001, (5) Fly America Act of 1974, 10

Page 427 of 749 ends

and (6) Whistleblower Protections and Whistleblower Protection Act.

W. Subrecipient acknowledges and shall comply with the following Special Conditions and Corrective Actions applicable to this Subaward:

1. Subaward funding is subject to restricted drawdown for the duration of the Term;

2. Subrecipient shall submit sufficient documentation to support expenditures prior to reimbursement or advance of funds. Documentation must include invoices, timesheets, evidence supporting overtime and backfill costs, cancelled checks or other proof of payment, and copies of related contracts (See §2.2.E).

CalOES may request additional procurement material. CalOES will not issue reimbursement or advance payment until the documentation is reviewed and the payment is determined to be adequately supported;

3. Failure to comply with these conditions may result in disallowed costs or additional restrictions on current and future subaward funding, pursuant to 2 CFR §200.205 and §200.338.
§2.4 Uniform Requirements for Federal Awards
Subrecipient acknowledges that this Subaward is a "Federal award" as such teiiii is defined in 2 CFR §200.1 and that Subrecipient's use of this Subaward is subject to the uniform administrative requirements, cost principles, and audit requirements for Federal awards which are codified in 2 CFR Part 200 (the "Unifoini Requirements").

Subrecipient agrees that it is considered a "non- Federal entity" and a "subrecipient" as such terms are defined in 2 CFR §§200.69and 200.93, respectively. Thus, Subrecipient hereby agrees to comply with, and be subject to, all provisions, regulations and requirements applicable to a "subrecipient" and a "non-Federal entity" as set forth in the Uniform Requirements. Further, Subrecipient agrees that the City and CalOES are each a "pass-through entity" as such term is defined in 2 CFR §200.1 and that each of them shall have the rights and remedies of a "pass-through entity" inrelation to this Subaward and Subrecipient as set forth in the Uniform Requirements.

Without limitation, some of these Unifonn Requirements are set forth below in this Section 2.4.

A. Subrecipient shall disclose to the City any potential conflict of interest in connection to this Subaward and its use in accordance with 2 CFR §200.112.

B. Subrecipient shall comply with the mandatory disclosure requirements for violations of Federal criminal law involving fraud, bribery, or gratuity as setforth in 2 CFR §200.113.
11

Page 428 of 749 ends

C. Subrecipient acknowledges that the City may impose additional specific conditions to this Subaward in accordance with 2 CFR §200.207, and Subrecipient shall comply with such conditions, including, but not limited to, the sampling of procurements and equipment to ensure grant compliance during the City's bi-annual monitoring. Subrecipient shall also submit any annual certifications and representations deemed required by the City in accordance with 2 CFR §200.208.

D. Financial Management and Internal Controls
Subrecipient shall comply with the requirements for a non-Federal entity regarding financial management and the establishment of a financial management system, all as more fully set forth in 2 CFR §200.302. Further, Subrecipient shall comply with the requirements set forth in 2 CFR §200.303, which relate to certain obligations required of Subrecipient to maintain internal controls over the use of this Subaward.

Subrecipient shall complete and submit a Grants Management Assessment Fonn to the City (Exhibit D) to inform the City of potential risks of noncompliance with respect to the terms and conditions of this Subaward.

E. In the event this Subaward requires cost sharing or matching of funds from Subrecipient, Subrecipient shall comply with the cost sharing and matching requirements set forth in 2 CFR §200.306.

F. Subrecipient shall comply with the requirements relating to program income as more fully set forth in 2 CFR §200.307.

G. Property Standards
When property (real, tangible or intangible) is, in whole or in part, improved, developed, purchased or otherwise acquired with Subawardfunds, Subrecipient shall comply with the regulations set forth in 2 CFR §200.310 through 200.316 ("Property Regulations"). These Property Regulations include, without limitation, provisions related to the following:

1. Requirements for insurance coverage for real property and equipment.

2. Requirements for title, use, disposition and transfer of title of "real property" (as defined in 2 CFR §200.1).

3. Regulations involving Federally owned and exempt property.

4. Requirements for title, use, management (including recordkeeping, inventory, control systems and maintenance procedures), and disposition of "equipment" (as defined in 2 CFR §200.1).

5. Requirements for title, use and disposition of "supplies" (as defined in 2 CFR §200.1).
12

Page 429 of 749 ends

6. Requirements for title, rights, use and disposition of "intangible property" (as defined in 2 CFR §200.1). Such requirements include, without limitation:
a. A reservation of rights by the Federal awarding agency to a royaltyfree, non-exclusive and irrevocable right to use certain copyrighted work or work subject to copyright;
b. The rights of the Federal government to data produced under the Subaward;
c. The applicability of the Freedom of Infoi illation Act to certain research data produced or acquired under the Subaward; and d. Subrecipient's compliance with applicable regulations governing patents and inventions, including government wide regulations codified at 37 CFR Part 401. Subrecipient agrees that it shall hold in trust all real property, equipment and intangible property acquired, developed or improved with Subaward funds in accordance with the provisions set forth in 2 CFR §200.316.

H. Procurement and Contracting Regulations
When procuring and/or contracting for property and/or services that are to be paid or reimbursed by any amount of Subaward funds, Subrecipient shall comply with all regulations applying to "non-Federal entities" as set forth in 2 CFR §200.318 through 200.326 (the "Procurement Regulations"). These Procurement Regulations include, without limitation, provisions requiring the following:

1. Documentation and use of procurement procedures in compliance with Procurement Regulations.

2. Contracting oversight and maintenance of written standards of conduct covering conflicts of interest.

3. Compliance with federal standards regarding procurement and award of contracts, competition, and procurement methods.

4. Affirmative steps required to encourage contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.

5. Compliance with Section 6002 of the Solid Waste Disposal Act in the procurement of recovered materials.

6. Requirement to perform a cost or price analysis in connection with procurements.

7. Bonding requirements.

8. Requirement to make procurement documentation available for review by the City, CalOES and the Federal awarding agency.

In addition, Subrecipient must include in all of its contracts paid or reimbursed 13

Page 430 of 749 ends

in whole or in part with Subaward funds the provisions set forth in Appendix II to 2 CFR Part 200 (Contract Provisions for non- Federal Entity Contracts under Federal Awards) as required by 2 CFR §200.326.

Financial and Perfoi ance Monitoring and Reporting
Subrecipient shall comply with the monitoring requirements for a non- Federal entity as set forth in 2 CFR §200.328, which requires the Subrecipient to oversee and monitor activities supported by the Grant to assure compliance with applicable Federal requirements and performance expectations.

Further, Subrecipient shall comply with the financial and performance reporting requirements for a non-Federal entity as set forth in2 CFR §200.327 to 200.329 and any other reporting requirements that may be promulgated by the Federal awarding agency, CalOES or the City in accordance with such regulations. Such reporting requirements include the provision of any information required for the assessment or evaluation of any activities funded by the Subaward and the reporting of information related to real property in which the Federal government retains an interest.

Subrecipient acknowledges that the City, as a "pass-through entity," may make various findings, determinations, evaluations and reports regarding Subrecipient and its use of Subaward funds, as set forth in 2 CFR §200.330 to 200.332. In accordance with such regulations, Subrecipient shall comply with, and timely grant to the City and its auditors, any monitoring requests, requests for on-site access to facilities, equipment and personnel, and requests for any other information as may be authorized under such regulations. Subrecipient shall also timely grant to the City and its auditors' access to Subrecipient's records and financial statements as required under 2 CFR §200.331(a)(5). In addition, Subrecipient shall comply with any conditions that may be placed upon Subrecipient as part of the City's risk evaluation of Subrecipient under 2 CFR §200.331(b).

J. Record Retention and Access
Subrecipient shall comply with all records retention, maintenance, storage, transmission, and collection requirements applicable to a non-Federal entity as set forth in 2 CFR §200.333 to 200.335.

In accordance with the provisions set forth in 2 CFR §200.336, Subrecipient hereby grants the Federal awarding agency, the Inspectors General, the Comptroller General of the United States, CalOES, and the City, or any of their authorized representatives, the right of access to any documents, papers, or other records of Subrecipient which are pertinent to the Subaward, in order to make audits, examinations, excerpts, and transcripts. This right also includes timely and reasonable access to Subrecipient's personnel for the purpose of interview and discussion related to such documents. These access rights shall not be 14

Page 431 of 749 ends

limited to any required record retention period, but last as long as the records are retained, and access shall not otherwise be limited unless as specifically permitted under 2 CFR §200.336 to 200.337.

Subrecipient shall require any of its subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with the provisions of this Section.

K. Cost Principles
Subrecipient shall comply with the cost principles for federal awards as setforth in 2 CFR Part 200 Subpart E ("Cost Principles"). Subrecipient acknowledges and agrees that any costs incurred by Subrecipient may only be charged to or reimbursed by Subaward funds if it is incurred in compliance with all Requirements for the Subaward and is also deemed allowable and allocable under the Subaward in accordance with the provisions set forth in the Cost Principles.

L. Audit Requirements
By virtue of using Subaward funds, Subrecipient acknowledges and agrees that it is subject to the provisions set forth in 2 CFR Part 200 Subpart F ("Audit Requirements"). Subrecipient shall comply with all provisions applicable to a non-Federal entity and an "auditee" (as defined in 2 CFR §200.1) as set forth in such Audit Requirements, including the requirement to conduct a single audit if applicable.

M. Closeout and Post Closeout
Subrecipient shall comply with the obligations applicable to a non-Federal entity as it pertains to the closeout of this Subaward as set forth in 2 CFR§200.343.

Subrecipient acknowledges and agrees that it shall continue to comply with the post closeout obligations set forth in 2 CFR §200.344 aftercloseout of the Subaward and expiration of the Term of this Agreement.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
15

Page 432 of 749 ends

Ill. STANDARD PROVISIONS
§3.1 Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the City. No employee of Subrecipient is, or shall be, an employee of the City by virtue of this Agreement, and Subrecipient shall so inform each employee organization and each employee who is hired or retained under this Agreement.

Subrecipient shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the City by virtue of this Agreement.
§3.2 Construction of Provisions and Titles Herein
All titles, subtitles, or headings in this Agreement have been inserted for convenience and shall not be deemed to affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement shall be construed according to its fair meaning and not strictly for or against either party.The word "Subrecipient" herein and in any amendments hereto includes the party or parties identified in this Agreement. The singular shall include the plural. If there is more than one Subrecipient as identified herein, unless expressly stated otherwise, their obligations and liabilities hereunder shall be joint and several. Use of the feminine, masculine, or neuter genders shall be deemed to include thegenders not used.
§3 .3 Applicable Law, Interpretation and Enforcement
Each party's performance hereunder shall comply with all applicable laws of the United States of America, the State of California, the County of Sacramento and the City of Sacramento, including but not limited to, laws regarding health and safety, labor and employment, wage and hours and licensing laws which affect employees. This Agreement shall be enforced and interpreted under the laws of the State of California without regard to conflict of law principles. Subrecipient shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.

In any action arising out of this Agreement, Subrecipient consents to personal jurisdiction, and agrees to bring all such actions, exclusively in state and federal courts located in Sacramento County, California.

If any part, term or provision of this Agreement shall be held void, illegal, unenforceable, or in conflict with any law of a federal, state or local government having jurisdiction over this Agreement, the validity of the remaining parts, telins or provisions of this Agreement shall not be affected thereby. §3 .4 Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the 16

Page 433 of 749 ends

subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein.
§3.5 Excusable Delays
In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension.

Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy; insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires; floods; epidemics; quarantine restrictions; strikes, freight embargoes or delays in transportation; to the extent that they are not caused by the party's willful or negligent acts or omissions and to the extent that they are beyond the party's reasonable control.
§3.6 Breach
Except for excusable delays as described in §3.5 herein, if any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for herein except thatin no event shall any party recover more than once, suffer a penalty or forfeiture,or be unjustly compensated. §3.7 Prohibition Against Assignment or Delegation
Subrecipient may not, unless it has first obtained the written permission of the City:

A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. §3.8 Indemnification
Each of the parties to this Agreement is a public entity. In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities, solely by reason of such entities being parties to an Agreement as defined by Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Sections 895.4 and 895.6 of said Code, will each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law,for injury caused by 17

Page 434 of 749 ends

Roseville City CouncilJanuary 21, 2026

Roseville City Council
January 21, 2026