ATTACHMENT O – SUSTAINABILITY SPECIFICATIONS
California higher education schools have a long history of being leaders in sustainability, including in environmentally and socially responsible purchasing. For example, in 2007, the University of California expanded its UC Sustainable Practices Policy
to include environmentally preferable purchasing. Among other directives, these policies advise the UC to:
• Determine the appropriate sustainability requirements to be included in RFPs, • Recognize and value total cost of ownership, closed loop systems, and contribution to LEED credits when evaluating suppliers,
• Recognize recycled content and third party certifications, and negotiate better pricing on products with these recognized criteria where opportunities exist,
• Require suppliers to report quarterly on the UC’s spend on environmentally preferable products, • Require suppliers to document their packaging practices, verify compliance with the UC’s packaging criteria, and work with its suppliers to establish end-of-life reuse, recycling, or “take-back” programs at no extra cost to the University
In addition, the UC Sustainable Practices Policy identifies green building design and operation standards, a zero-waste by 2020 target, a climate neutrality goal by 2025, and stringent water consumption reduction goals.
To further reductions in energy, water, and toxics use, and increase the purchase of recycled-content products, the following specifications are included as directed by the above policy. Vendors participating in the CHESS Maintenance Repair and Operations Solicitation shall strive to comply with all technical and environmental specifications provided herein.
1. Labeling
Environmental benefit claims concerning products or services must be consistent with the Federal Trade Commission’s Guidelines for the Use of Environmental Marketing Claims . In addition, products claiming
environmental benefits shall include the industry standard it meets or third party certification it has received (see below list of preferred technical and environmental specifications) in the catalog product description. A copy of the certification claimed by the vendor must be supplied upon request if it is not publically available for verification. Products offered on this contract that contain recycled content shall list in the hosted and punchout catalogs the amount of recycled content, reflecting both total recycled content (TRC) and post-consumer recycled content (PCRC).
2. Usage Reports
Vendors must submit quarterly usage reports for all purchases made on this contract in the format outlined in EXHIBIT – QUARTERLY REPORT. Many campuses report on progress towards meeting the goals set forth in their respective Environmentally Preferable Purchasing (EPP) policies, and any available data that can be reported on actual EPP purchases and their associated environmental, health, and fiscal impacts is beneficial for this purpose.
3. Environmentally Preferable Products
Campuses may establish a preference for Environmentally Preferable Products (EPPs), adopt additional specifications for certain categories of products, and/or negotiate during the Contract term to permit the substitution or addition of EPPs to the Contract when such products are readily available at a competitive cost and satisfy the department’s performance needs.
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Attachment O – Sustainability Specifications
4. Mercury Containing Products
The California Environmental Protection Agency regulates the disposal of mercury waste because mercury is toxic to people and to the environment. California law restricts the level of mercury in some products (such as general purpose lights and packaging), and bans the sale of other mercury-containing products outright (such as mercury-containing thermometers, barometers, flow meters, etc.). Vendors must ensure that their processes for the selling, handling and disposing of products containing mercury meets all California mercury control laws:
http://www.dtsc.ca.gov/HazardousWaste/Mercury_Reduction.cfm.
5. Volatile Organic Compounds (VOCs): Campuses seek to procure products that contain no or low amounts of Volatile Organic Compounds (VOCs), wherever feasible, including but not limited to furniture, flooring, paint, sealants, architectural coatings, and building materials. Vendor shall provide low- or no-VOC product options in the above categories. To the greatest extent possible, vendors shall offer and label products that are low emitting and that contain zero or low VOCs.
6. Energy- and Water-Efficient Products: For product categories where ENERGY STAR® -rated or WaterSense® certified products are available, the California Higher Education System Schools seek to focus their procurement efforts only on products with an ENERGY STAR® rating or WaterSense® certification, delivered with energy efficiency and conservation features enabled. Products in applicable categories shall be offered and labeled with ENERGY STAR and WaterSense programs.
7. Recycled Content: Products shall be provided and labeled that meet or exceed the minimum recycled- content specifications as outlined in the EPA’s Comprehensive Procurement Guidelines:
https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products . Product
categories include construction products, landscaping products, office products, paper products, park and recreation products, transportation products, vehicular products, and other miscellaneous products.
8. Packaging: All packaging (including carrying cases, wrappers and wrapping films, bags, and tubs) and packaging components (such as inks, labels, dyes, pigments, adhesives, stabilizers, or any other additives) must be free of Expanded Polystyrene (EPS) and polyvinyl chloride (PVC), and compliant with the Toxics in Packaging Prevention Act (AB 455) as to be free of any intentionally introduced lead, cadmium, mercury or hexavalent chromium, and containing no incidental concentrations of these regulated metals greater than 100 parts per million (ppm) by weight. In addition, all packaging must have the option to meet at least one, and preferably more than one, of the criteria listed below.
a. Uses bulk packaging.
b. Uses reusable/returnable packaging.
c. Uses innovative packaging that reduces the weight of packaging, reduces packaging waste, or utilizes packaging that is a component of the product.
d. Maximizes recycled content
e. Uses easily recyclable or compostable packaging.
9. CHESS SUGGESTED Prohibited Products and Materials: (May vary by location) a. Aerosols and products in aerosol containers
b. Antimicrobials additives used in hand soaps, furniture coatings, and any other products.
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c. Bottled Water
d. Compact Fluorescent Lamps (CFLs)
e. Compost that includes any chromated copper arsenate (CCA) pressure treated wood products. Provide certification that wood products are free from CCA products or byproduct.
f. Disinfectants and Sanitizers that contain known, suspected, reasonably anticipated, or probable human carcinogens per IARC, NTP or the State of California; reproductive toxins per the State of California; Asthmagens per AOEC (listed with a G, Rs, Rrs or Rr designation); Nonylphenol ethoxylates or other alkyl phenol ethoxylates (APEs); Chlorine Bleach (Sodium hypochlorite), Hydrogen chloride (HCL), Phenols, Pine oil, Quaternary ammonium chloride compounds, Silver, or Thyme oil.
g. Expanded Polystyrene (EPS) other than that utilized for laboratory supply or medical packaging.
Prohibited products include but are not limited to EPS in foodservice products, and packaging.
h. Flashlights that do not use an LED light source
i. Hand sanitizing wipes unless they contain ethyl alcohol or isopropanol active ingredients only
j. Incandescent light bulbs that are standard size (size A19)
k. Pesticides that are harmful to pollinators including the following Neonicotinoids: Imidacloprid, Clothianidin, Thiamethoxam, Acetamiprid, Dinotefuran.
l. Polyvinyl chloride (PVC) - Products shall be free of PVC whenever an alternative exists. PVC-containing products must be identified in catalogs.
m. Prop 65 Chemicals (known to cause cancer or birth defects or other reproductive harm) unless clearly identified and labeled on all products containing them.
10. Vendor Must Make the Following Environmentally Preferable Products Available on the Contract:
a. Adhesives that comply and are labeled with at least one of the following third-party certifications: Cradle to Cradle, Green Seal, SCS FloorScore, UL GREENGUARD Gold, UL EcoLogo, Carpet and Rug Institute (CRI) Green Label Plus
b. Batteries with rechargeable nickel metal hydride (NiMH) that are low-self discharge and are delivered pre-charged in the following battery sizes: AA, AAA and D. All batteries shall have a minimum power rating in milliamp hours (mAh) as follows:
i. AAA batteries: 700 mAh
ii. AA batteries: 2000 mAh
iii. C batteries: 2200 mAh
iv. D batteries: 2200 mAh
v. 9-volt batteries: 175 mAh
vi. All chargers must be Energy Star
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c. Disinfectants and Sanitizers that contain only Hydrogen Peroxide (including Accelerated Hydrogen Peroxide), Citric Acid, Lactic Acid, or Caprylic Acid as active ingredients.
d. Electric Hand Dryers that meet the following specifications:
i. Ability to dry hands in 15 seconds or less with maximum 135 degree Fahrenheit air ii. Operate at a sound level of less than 80 dBA
iii. Energy consumption should match NEC or CEC requirements. iv. Adherence to ADA protrusion requirements
v. Internal air filtration
e. Hydraulic Fuel and Lubricating Oil that meets the following specifications:
i. Hydraulic fluid contains a minimum of 55% re-refined base stock and/or certified by EcoLogo CCD-068 and listed in the USDA BioPreferred Catalog
ii. Lubricating oil containing a minimum of 75% re-refined base stock or certified by EcoLogo CCD-054 or Green Seal-3
f. Luminaires and light bulbs that are LED, high-efficiency and CEC code compliant.
g. Motors that are certified with the National Electronic Manufacturers Association’s (NEMA) Premium Energy Efficient Motors Program.
h. Paint products that are certified by Green Seal and the Master Painter Institute (MPI) under its Green Performance Standards; and reprocessed and/or re-blended paint products with a minimum of 10% post-consumer recycled content paint, CARB compliant, and a total recycled content of 50%, that meet the specifications of conventional paints used for the same applications.
i. Plastic Lumber that conforms to standard wood dimensional lumber sizing, contains UV inhibitors and is consistent in color and nominal dimension(s) through the entire profile, contains a minimum of 90% total recovered materials, at least 25% of which must be post-consumer plastic. All plastic lumber must be guaranteed against undue warping, sagging, cracking, splitting, rotting, and insect infestation for a minimum of ten (10) years.
j. Pesticides that contain only active ingredients listed on the EPA’s list of Active Ingredients Allowed in Minimum Risk Pesticide Products: http://www.epa.gov/minimum-risk-pesticides/active-ingredients- allowed-minimum-risk-pesticide-products or are listed on the 2015 San Francisco Reduced-Risk Pesticide List:
http://www.sfenvironment.org/sites/default/files/fliers/files/sfe_reduced_risk_pesticide_list_2015_fina ldraft.pdf
k. Powered cleaning equipment that meets the following specifications:
i. Is equipped with controls or other devices for capturing and collecting particulates; ii. Operates at a sound level less than 70 dBA;
iii. Floor Maintenance equipment: has low-emission engines certified by the California Air Resources Board under the Small Off-Road Engines or Equipment (SORE) program and is equipped with catalytic and exhaust monitoring systems;
iv. Scrubbers: are equipped with a control method for variable rate dispensing to optimize the use of cleaning fluids;
v. Steam Cleaners: use a dry steam application and steam heat to a minimum 200 degrees F.
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Attachment O – Sustainability Specifications
l. Roofing Materials that are ENERGY STAR certified, approved by the Cool Roof Rating Council (CRRC), and made with recycled materials
m. Solvents and Degreasers certified by Green Seal.
n. Sorbents that contain 100% total recycled content (compliant with EPA’s Comprehensive Procurement Guidelines for Sorbents: http://www.epa.gov/osw/conserve/tools/Comprehensive Procurement Guidelines/products/sorbents.htm), or USDA-certified biobased.
a. Wood Lumber that is FSC Certified.
11. Additional Market Basket Pricing
During the life of the contract, the University reserves the right to negotiate the addition of new environmentally preferable products into the market basket for the most preferential pricing.
Amendment No. 1 Page 1of 1Agreement No. 2021003109 Revised 9/24/21 This Amendment 3 to Agreement 2018.000208University of California (UC) and Supplier.AMENDMENT TO AGREEMENTThe Agreement is hereby amended as follows: 1. Section 2. Term of Agreementa. The term of the Agreement will extended from July 1, 2018 through June 30, 2026. UC may renew the Agreement according to policy for two more years with a maximum contract term of 10 years. Suppliers will be notified in writing before extending the contract past June 30, 2026.All other terms, conditions and provisions of the Agreement shall remain in full force and effect.and shall be effective as of January 16th, 2024.THE REGENTS OF THE UNIVERSITY Fastenal CompanyOF CALIFORNIA_______________________________________ _______________________________________(Signature) (Signature)____________________________________(Printed Name) (Printed Name)________________________________________ ________________________________________(Title) (Title)________________________________________ ________________________________________(Date) (Date) Amendment to Agreement