Central Maintenance Co CCS Facility Services Olympic
Cleaning
Service
BUILDING
LOCATION
MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL COST
MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL COST
MONTHLY
LABOR
HOURS
MONTHLY COST
ANNUAL COST
A. LIBRARIES
A1 Cesar Chavez Library 665 Williams Road, 93905 182 $ 4,750.00 $ 57,000.00 261 $10,768.00 $129,219.00 251 $ 6,547.00 $ 78,564.00 A2 John Steinbeck Library 350 Lincoln Ave, 93901 182 $ 4,750.00 $ 57,000.00 157 $4,179.00 $50,148.00 251 $ 6,547.00 $ 78,564.00 TOTAL FOR LIBRARIES $ 114,000.00 $179,367.00 $ 157,128.00 B. RECREATION CENTERS
B1 Bread Box Recreation Center 745 S. Sanborn Rd., 93905 22 $ 810.00 $ 9,720.00 109 $ 5,123.00 $ 61,476.00 45 $ 1,097.00 $ 13,164.00 B2 Central Park Recreation Center 420 Central Avenue 93901 13 $ 575.00 $ 6,900.00 74 $ 3,605.00 $ 43,260.00 22 $ 630.00 $ 7,560.00 B3 El Dorado Recreation Center 1655 El Dorado Drive, 93906 22 $ 810.00 $ 9,720.00 120 $ 4,756.00 $ 57,072.00 45.5 $ 1,118.00 $ 13,416.00 B4 Salinas Recreation Center 320, Lincoln Avenue,93901 44 $ 1,495.00 $ 17,940.00 213 $ 8,743.00 $ 104,916.00 167 $ 3,094.00 $ 37,128.00 B5 Fire House Recreation Center 1330 E. Alisal Street, 93905 22 $ 835.00 $ 10,200.00 174 $ 6,977.00 $ 83,724.00 77 $ 2,122.00 $ 25,464.00 B6 Sherwood Recreation Center 920 N. Main Street 8 $ 475.00 $ 5,700.00 39 $ 1,507.00 $ 18,084.00 34 $ 1,326.00 $ 25,912.00 TOTAL FOR RECREATION CENTERS $ 60,180.00 $ 368,532.00 $ 122,644.00
SALINAS MUNICIPAL AIRPORT
C5
Salinas Municipal Airport
30 Mortenson Avenue, Building 240 (240 Mortensen
Avenue) and the Southside Restrooms (1545 & 1595
Moffett Street). 342 Airport Blvd
33 $ 1,100.00
$ 13,200.00
174
$12,743.00
$ 152,916.00
269
$ 5,207.00
$ 60,324.00
TOTAL FOR AIRPORT FACILITIES $13,200.00 $152,916.00 $ 60,324.00
SHERWOOD HALL
C6 Sherwood Hall 940 N Main Street, 93906 56 $1,800.00 $21,600.00 161 $7,531.00 $90,372.00 173 $4,152.00 $49,824.00 ‐ TOTAL FOR SHERWOOD HALL FACILITY $21,600.00 $ 90,372.00 $49,824.00 ‐ C. OTHER CITY FACILITIES
C1 Maintenance Yard 426 Work Street, 93901 22 $ 810.00 $ 9,720.00 109 $ 4,662.00 $ 55,944.00 48 $ 1,146.62 $ 23,184.00 C2 Train Station 11 Station Place, S 93901 30 $ 1,050.00 $ 12,600.00 113 $4,643.00 $ 55,716.00 66 $ 2,138.30 $ 22,440.00 C3 City Hall and Rotunda 200 Lincoln Avenue, 93901 220 $ 6,500.00 $ 78,000.00 509 $19,734.00 $ 236,808.00 290 $ 6,972.71 $ 83,520.00 C4 Permit Center 65 West Alisal Street, 93901 132 $ 4,060.00 $ 48,720.00 196 $7,666.00 $ 91,992.00 178 $ 3,749.77 $ 52,116.00 C7 City Park Restrooms Various Locations 210 $ 8,150.00 $ 97,800.00 730 $2,368.00 $ 28,416.00 196 $ 5,376.00 $ 64,512.00 TOTAL FOR OTHER CITY FACILITIES $ 246,840.00 $ 468,876.00 $245,772.00 TOTAL
1,198 $455,820.00 3,139 $1,260,063.00 2,112 $635,692.00 D. Hourly On-Call BASE RATE HOURLY RATE BASE RATE HOURLY RATE BASE RATE HOURLY RATE Hourly On-Call $ 27 $ 27.00 $ 0 $ 0 $ 24.00
E. Hourly On-Call After Hour/Weekends BASE RATE HOURLY RATE BASE RATE HOURLY RATE BASE RATE HOURLY RATE Emergency Call Backs
$ 35 $ 35.00
$ 0 $ 0 $ 30.00
COST PROPOSAL SUMMARY
REQUEST FOR PROPOSALS: CITY‐WIDE JANITORIAL SERVICES
RFP Published: July 2022
Universal Building Services Monterey Pro Cleaning
Service
Premier Property Preservation
BUILDING
LOCATION
MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL COST
MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL COST
MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL COST
A. LIBRARIES
A1 Cesar Chavez Library 665 Williams Road, 93905 146 $ 4,919 $ 59,028 $ 12,650 $ 151,800 144 $ 3,588 $ 43,056 A2 John Steinbeck Library 350 Lincoln Ave, 93901 198 $ 6,654 $ 79,848 $ 13,750 $ 165,000 144 $ 3,588 $ 43,056 TOTAL FOR LIBRARIES $138,876 $ 316,800 $ 86,112 B. RECREATION CENTERS
B1 Bread Box Recreation Center 745 S. Sanborn Rd., 93905 83 $ 2,725 $ 32,700 40 $ 996.67 $ 11,960 B2 Central Park Recreation Center 420 Central Avenue 93901 32 $ 1,109 $ 13,308 12 $ 299.00 $ 3,588 B3 El Dorado Recreation Center 1655 El Dorado Drive, 93906 45 $ 1,555 $ 18,660 30 $ 747.50 $ 8,970 B4 Salinas Recreation Center 320, Lincoln Avenue,93901 102 $ 3,311 $ 39,732 80 $ 1,993.33 $ 23,920 B5 Fire House Recreation Center 1330 E. Alisal Street, 93905 84 $ 2,880 $ 34,560 70 $ 1,744.17 $ 20,930 B6 Sherwood Recreation Center 920 N. Main Street 33 $ 1,056 $ 12,672 14 $ 348.83 $ 4,186 TOTAL FOR RECREATION CENTERS $ 151,632 $ 73,554
SALINAS MUNICIPAL AIRPORT
C5
Salinas Municipal Airport
30 Mortenson Avenue, Building 240 (240 Mortensen
Avenue) and the Southside Restrooms (1545 & 1595
Moffett Street). 342 Airport Blvd
154
$ 4,311
$ 51,732
87 $1,968.42
$ 23,621
TOTAL FOR AIRPORT FACILITIES $ 51,732.00 $ 23,621.00
SHERWOOD HALL
C6 Sherwood Hall 940 N Main Street, 93906 43 $ 1,920 $ 23,040 280 $6,976.67 $ 83,720 TOTAL FOR SHERWOOD HALL FACILITY $ 23,040.00 $ 83,720.00 C. OTHER CITY FACILITIES
C1 Maintenance Yard 426 Work Street, 93901 56 $ 1,845 $ 22,140 20 $ 498.33 $ 5,980 C2 Train Station 11 Station Place, S 93901 64 $ 2,236 $ 26,832 56 $ 1,395.33 $ 16,744 C3 City Hall and Rotunda 200 Lincoln Avenue, 93901 282 $ 8,904 $ 106,848 240 $ 5,980.00 $ 71,760 C4 Permit Center 65 West Alisal Street, 93901 172 $ 5,352 $ 64,244 120 $ 2,990.00 $ 35,880 C7 City Park Restrooms Various Locations 347 $ 11,735 $ 140,820 196 $ 4,883.67 $ 58,604 TOTAL FOR OTHER CITY FACILITIES $ 360,884 $ 188,968 TOTAL
1841
$726,124.00
$316,800
1,533
$455,975
D. Hourly On-Call BASE RATE HOURLY RATE BASE RATE HOURLY RATE BASE RATE HOURLY RATE Hourly On-Call $ 30 $ 30
$34.50
$34.50
E. Hourly On-Call After Hour/Weekends BASE RATE HOURLY RATE BASE RATE HOURLY RATE BASE RATE HOURLY RATE Emergency Call Backs
$ 39 $ 39
$34.50
$34.50
COST PROPOSAL SUMMARY
REQUEST FOR PROPOSALS: CITY‐WIDE JANITORIAL SERVICES
RFP Published: July 2022
Eco Bear Karla's Janitorial Estrada’s Janitorial
BUILDING
LOCATION
MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL COST
MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL COST
MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL COST
A. LIBRARIES
A1 Cesar Chavez Library 665 Williams Road, 93905 832 $ 37,440 $ 449,280 150 $ 3,927 $ 47,124 195 $ 6,975 $ 83,700 A2 John Steinbeck Library 350 Lincoln Ave, 93901 832 $ 37,440 $ 449,280 152 $ 3,967 $ 47,604 253 $ 8,860 $ 106,320 TOTAL FOR LIBRARIES $ 898,560.00 $ 94,728.00 $ 190,020.00 B. RECREATION CENTERS
B1 Bread Box Recreation Center 745 S. Sanborn Rd., 93905 174 $ 7,830 $ 93,960 40 $ 1,015 $ 12,180 46 $ 1,600 $ 19,200 B2 Central Park Recreation Center 420 Central Avenue 93901 39 $ 1,755 $ 21,060 24 $ 557 $ 6,684 25 $ 750 $ 9,000 B3 El Dorado Recreation Center 1655 El Dorado Drive, 93906 110 $ 4,950 $ 59,400 25 $ 680 $ 8,160 31 $ 1,100 $ 13,200 B4 Salinas Recreation Center 320, Lincoln Avenue,93901 352 $ 15,840 $ 190,080 60 $ 1,665 $ 19,980 78 $ 2,800 $ 33,600 B5 Fire House Recreation Center 1330 E. Alisal Street, 93905 242 $ 10,890 $ 130,680 62 $ 1,690 $ 20,280 71 $ 2,480 $ 29,760 B6 Sherwood Recreation Center 920 N. Main Street 242 $ 10,890 $ 130,680 22 $ 599 $ 7,188 16 $ 850 $ 10,200 TOTAL FOR RECREATION CENTERS $ 625,860.00 $ 74,472.00 $ 114,960.00
SALINAS MUNICIPAL AIRPORT
C5
Salinas Municipal Airport
30 Mortenson Avenue, Building 240 (240
Mortensen Avenue) and the Southside Restrooms
(1545 & 1595
Moffett Street). 342 Airport Blvd
191
$ 8,617
$ 103,410
92 $ 2,600
$ 31,200
125
$ 4,375
$ 52,500
TOTAL FOR AIRPORT FACILITIES $ 103,410.00 $ 31,200.00 $ 52,500.00
SHERWOOD HALL
C6 Sherwood Hall 940 N Main Street, 93906 256 $ 11,520 $ 138,240 18.3 $ 917 $ 11,004 30 $ 2,400 $ 28,800 TOTAL FOR SHERWOOD HALL FACILITY $138,240.00 $ 11,004.00 $ 28,800.00 C. OTHER CITY FACILITIES
C1 Maintenance Yard 426 Work Street, 93901 110 $ 4,950 $ 59,400 40 $ 1,050 $ 12,600 40 $ 1,500 $ 18,000 C2 Train Station 11 Station Place, S 93901 198 $ 8,910 $ 106,920 65 $ 1,750 $ 21,000 100 $ 3,900 $ 46,800 C3 City Hall and Rotunda 200 Lincoln Avenue, 93901 866 $ 38,970 $ 467,640 195 $ 5,800 $ 69,600 250 $ 8,750 $ 105,000 C4 Permit Center 65 West Alisal Street, 93901 704 $ 31,680 $ 380,160 125 $ 3,795 $ 45,540 130 $ 4,550 $ 54,600 C7 City Park Restrooms Various Locations 396 $ 17,842 $ 214,110 240 $ 6,600 $ 79,200 426 $ 14,900 $ 178,800 TOTAL FOR OTHER CITY FACILITIES $1,228,230 $227,940.00 $ 403,200.00 TOTAL
5,544
$2,994,300
1,310
$439,344.00
1,816
$789,480.00
D. Hourly On-Call BASE RATE HOURLY RATE BASE RATE HOURLY RATE BASE RATE HOURLY RATE Hourly On-Call $ 45 $ 45 $ 31 $ 31
$30
$30
E. Hourly On-Call After Hour/Weekends BASE RATE HOURLY RATE BASE RATE HOURLY RATE BASE RATE HOURLY RATE Emergency Call Backs
$ 45 $ 45 $33.95 $33.95
$40
$40
Meeting Date: 6t30t2022
MEETTNG Stctt-ltt Sneer
Project:
Facilitator:
Jan itonal RFP
City of Salinas Public Works
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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-498, Version: 1
2023 City Council Meeting Calendar
Approve the 2023 City Council Meeting Calendar.
City of Salinas Printed on 9/14/2022Page 1 of 1
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: September 20, 2022
DEPARTMENT: ADMINISTRATION
FROM: Steven S. Carrigan, City Manager
BY: Alexis Mejia, Assistant City Clerk
TITLE: 2023 CITY COUNCIL MEETING CALENDAR
RECOMMENDED MOTION:
A motion to approve the City Council meeting calendar for 2023.
RECOMMENDATION:
Staff recommends that the City Council approve the 2023 City Council meeting calendar to assist with the scheduling of City Council meetings.
BACKGROUND:
The Municipal Code states that City Council meetings will be held on Tuesdays [City Code section 2-01.01]. The proposed schedule for 2023 staggers meetings to allow adequate time for report preparation and review. As in past years, the calendar includes breaks for holidays, vacations, and conferences. Meetings would not be held on the Tuesdays that have been outlined on the attached draft calendar.
CEQA CONSIDERATION:
Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The City Council calendar supports the Council Goal of “Operational Efficiencies”.
DEPARTMENTAL COORDINATION:
The City Clerk’s Office is responsible for recommending a meeting calendar that supports all departments with direction from the City Manager.
Page | 2
FISCAL AND SUSTAINABILITY IMPACT:
No fiscal and sustainability impact.
ATTACHMENTS:
Salinas City Council 2023 Meeting Calendar
2023 Conference Schedule
The City Council will not meet on:
January 3, January 17, January 31 July 4, July 11, July 18, July 25 – SUMMER RECESS February 14, February 28 August 1, August 15, August 29 March 14, March 28 September 5, September 19
April 11, April 25 October 3, October 17, October 31 May 9, May 30 November 21, November 28
June 6, June 27 December 12, December 19, December 26 – HOLIDAY RECESS
Study Session:
January 28 – Strategic Plan
May 23 - Budget
2023 COUNCIL MEETING CALENDAR
January
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
February
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28
March
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
April
S M T W T F S
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 May
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
June
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
July
S M T W T F S
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
August
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
September
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
October
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
November
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
December
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 2023 CONFERENCE SCHEDULE
LEAGUE OF CALIFORNIA CITIES
NEW MAYORS & COUNCIL MEMBERS ACADEMY
January 18 - January 20, 2023
CITY MANAGERS CONFERENCE
February 8 - February 10, 2023
PUBLIC WORK OFFICERS INSTITUTE ACADEMY
March 8 – March 10, 2023
CITY ATTORNEYS' SPRING CONFERENCE
May 17 – May 19, 2023
MAYORS & COUNCIL MEMBERS EXECUTIVE FORUM
TBD
MAYORS & COUNCIL MEMBERS ADVANCED LEADERSHIP WORKSHOPS
TBD
ANNUAL CONFERENCE & EXPO
TBD (September 2023)
FIRE CHIEFS LEADERSHIP SEMINAR
TBD (December 2023)
MUNICIPAL FINANCE INSTITUTE
TBD (December 2023)
CITY CLERKS NEW LAW & ELECTIONS SEMINAR
TBD (December 2023)
NATIONAL LEAGUE OF CITIES
CONGRESSIONAL CITY CONFERENCE
March 26 – March 28, 2023
CITY SUMMIT
November 15 – November 18, 2023
CITY CLERKS ASSOCIATION OF CALIFORNIA
ANNUAL CONFERENCE
April 11 – April 14, 2023
INTERNATIONAL INSTITUTE MUNICIPAL CLERKS
ANNUAL CONFERENCE
May 14– May 17, 2023
NATIONAL ASSOCIATION OF LATINO ELECTED AND APPOINTED OFFICIALS
NATIONAL CONFERENCE
TBD (June 2023)
AMERICAN PUBLIC WORKS ASSOCIATION
PUBLIC WORK EXPO
August 27 – August 30, 2023
INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION
ANNUAL CONFERENCE
September 30 – October 4, 2023
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-499, Version: 1
200 Lincoln Ave City Hall and Rotunda Exterior Painting Approve a Resolution authorizing an Agreement for Services with Mclaughlin Paint, Inc. to paint the City Hall and Rotunda Buildings at a cost not to exceed $115,000.
City of Salinas Printed on 9/14/2022Page 1 of 1
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: SEPTEMBER 20, 2022
DEPARTMENT: PUBLIC WORKS, FACILITIES MAINTENANCE DEPT.
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: RONALD PATTERSON, FLEET MAINTENANCE MANAGER
TITLE: 200 LINCOLN AVE. EXTERIOR PAINT
RECOMMENDED MOTION:
It is recommended that City Council a pprove a resolution authorizing the City Manager to enter into an agreement with McLaughlin Painting for the exterior painting of the City Hall and Rotunda at a total cost not to exceed $115,000.
RECOMMENDATION:
It is recommended that City Council approve a resolution authorizing the City Manager to enter into an agreement with McLaughlin Painting for the painting of the Rotunda and City Hall buildings at 200 Lincoln Ave. using funds from 5800.50.9875 for a total cost not to exceed $115,000.
DISCUSSION:
This report explains why the building needs to be repainted and will further explain the choice of vendor.
BACKGROUND:
City Hall and Rotunda need to be repainted. There are several spots where repairs have been made that are unfinished or multi color. The upper portions of the building have mildew staining as well.
The Rotunda and City Hall buildings are two different colors due to a repaint of the Rotunda years back. Painting of both buildings will certainly beautify the appearance but also ensure that the paint does not get to a condition where repainting requires extensive repairs first. The overall paint condition is still intact just very aged.
We reached out to three separate vendors to get pricing. We had no response from one and two provided quotes. We requested to have most of the paint work to occur on the weekend. This will reduce any chance of fumes getting into the building during operating hours. There will be a significant reduction in traffic around the building as well during the weekend. The two quotes we Page | 2
obtained were $15 1,580 from Master Painting and Coating and $115,000 from Mclaughlin Painting, Inc.
The quote from Mclaughlin Paint, Inc. satisfies the purpose and requirements of Article III -A, Local Purchasing Preference of the Salinas Municipal Code.
CEQA CONSIDERATION:
Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The requested Council action directly relates to Council’s Strategic Plans or Goals of providing “Well Planned City and Excellent Infrastructure”. The painting project will help ensure the exterior condition remains in good shape and in a presentable state.
DEPARTMENTAL COORDINATION:
Facilities in conjunction with Finance secured funding to get the necessary paint project completed.
FISCAL AND SUSTAINABILITY IMPACT:
Funds are appropriated and available in 5800.50.9875
ATTACHMENTS:
Council Resolution
Paint quote
Draft Services Agreement
RESOLUTION NO.____________(N.C.S.)
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT FOR THE PAINTING OF CITY HALL AND ROTUNDA
WHEREAS, the paint work on 200 Lincoln Ave., including the Rotunda and City Hall, has exceeded its life expectancy and has had many patches over the years; and WHEREAS, Mclaughlin Painting, Inc provided a quote to paint both City Hall and Rotunda buildings at a cost not to exceed $ 115,000; and WHEREAS, sufficient funds are available in CIP 5800.50.9875 to complete this project.
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code sections 12-21 and 12-28.500 the Salinas City Council authorizes the City Manager to enter into an agreement with Mclaughlin Painting, Inc to paint both the City Hall and Rotunda buildings at 200 Lincoln Ave. for a total cost not to exceed $115,000.
PASSED AND APPROVED this September 20, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kimbley Craig, Mayor
ATTEST:
Patricia M. Barajas, City Clerk
C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@AC185C67\@[email protected]
7/29/2022
Ronald Patterson
Fleet and Facilities Manager
City of Salinas
426 Work Street
Salinas, CA 93901
RE: City of Salinas - 200 Lincoln Ave - City Hall Repaint – Revision_02 Exterior Proposal
We propose to prepare and paint the exterior of your building according to the following:
1. Rinse the exterior of the building using a chemical injection on all mildew so it does not grow back through the new coat of paint.
2. Caulk the significant cracks in the stucco with a high quality caulking and use a roller to feather it out to help hide the lines.
3. Spot prime the bare surfaces with a suitable exterior primer.
4. Clean up the loose paint chips.
5. Remove any loose, flaking rust and spot prime rusted areas with an exterior rust inhibitive primer.
6. Pull back the top layer of loose dirt or rocks by the foundation to paint to the bottom of the walls.
7. Use drop cloths to protect your plants, concrete and decks from paint splatters.
8. Mask the windows so they are completely covered with a translucent plastic.
9. Spray paint the body to be painted while keeping overspray off the surfaces that are not to be painted.
10. “Back roll” the paint on the siding while it is wet to work the paint into the surfaces.
Exterior Notes:
Please be advised about the below:
Your windows may get dirty after pressure washing. We do not clean windows, but can recommend a window washer. Swallows and their mud nests that are on your building by law may not be removed from February 15th through Sept 1st. When painting these areas during the off season we will remove them, clean and paint the surfaces. During the bird nesting months will paint around the area.
It is the owner’s responsibility to trim the bushes so they are at least 3 inches away from the surfaces to be painted, trees 5’ away from surfaces to be painted and to provide water and electricity Water damage to the structure during pressure washing due to poor construction is not the responsibility of McLaughlin
Since stripping of old paint has not been included in the above specifications, McLaughlin will not be held responsible for peeling and/or bubbling of the old coats of paint Permit allowance is up to $3000
Bid is based on working Saturdays only with a start time of 7am. Bid is based on prevailing wage rates.
Items visible from the ground level are only included in price Price is based on same color breaks
Owner or owner’s agent will provide all paint colors and product names with sheen from local paint supplier
Walls inside of parking garage are not included. Painting of factory finished windows or factory finish surfaces, stainless steel handrails, not detached storage sheds located in between city hall and police station.
Options:
(Please initial the options you would like us to complete) Option Initial Description Amount
1 Body and Flashing Cap: Paint with one coat of Kelly
Moore’s Exterior Low-Sheen Paint with color similar to
existing.
Lead Preparation Notes: Peeling Walls on Garage Ramp
Use 4mill plastic to cover floors extended 10 -15 feet away from walls. Scrape only loose/lifting paint. Contain all lead in plastic and dispose of lead correctly. While we are working with lead we will block off half of the drive way. All of our employees working in this area will use full Tyvek suits and half mask with proper filtration.
Ramp Walls coming out of Parking Garage: Paint with
one coat of Kelly Moore’s Exterior Low -Sheen Paint with color similar to existing.
$92,256
2 Rotunda: Paint with one coat of Kelly Moore’s Exterior Low-Sheen Paint with color similar to existing
ADD: $11,192
3 Permit Allowance: ADD: $3,000
4 Rooftop Standalone Walls and HVAC System: Paint with one coat of Kelly Moore’s Exterior Low-Sheen Paint with color similar to existing.
ADD: $3912
5 Brown Handrails: Scrape loose paint to a tight surface not smooth. Spot prime over bare surfaces. Apply 1-2 full coats of Exterior Semi-Gloss Paint with color similar to existing.
ADD: $3112
Payment Terms:
Progress billing will occur monthly for services performed. Payment of monthly billing is due 30 days from invoice date. If any subcontractors or vendors are included in this proposal, a 50% deposit will be billed at start of the job to be paid within 30 days of invoice date. Please note that if there is a dispute on work performed, the owner can only withhold payment for the work that is in dispute. If this contract is between us and a general contractor, our payment is not dependent on when/if the general contractor gets paid by their/the customer.
Additional Terms:
This price may be withdrawn if not accepted within 30 days All work is to be completed in a professional manner according to standard practices Scheduling: Will be discussed after contract is signed Completion Date: Will be discussed after contract is signed Pre-Liens: while it is typically McLaughlin’s policy to avoid pre-liening customers. We cannot legally require our subcontracts/vendors to avoid pre-liens on your project.
Acceptance of Proposal:
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. The customer may cancel with a three-day time period of the signed date below. Payment will be made as outlined. By signing, signer agrees to pay either a $75 minimum per month late charge or a 1 ½ % per month finance charge, whichever is higher on any amount 30 days past due. If payment is not made, a mechanic’s lien could be placed on your property, and an additional $550 fee charged to cover processing fees. By signing this contractor owner finds our current insurance policy to be of acceptable coverage. Any additional insurance requested would be at the cost for the additional insurance.
Signature of acceptance _________________________________________Date _____________ Submitted by: Alvaro Hernandez
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-500, Version: 1
California Office of Traffic Safety Grant for the Selective Traffic Enforcement Program Approve a Resolution accepting the 2023 California Office of Safety grant in the amount of $160,000 for the Selective Traffic Enforcement Program.
City of Salinas Printed on 9/14/2022Page 1 of 1
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CITY OF SALINAS
COUNCIL STAFF REPORT
tonya
DATE: SEPTEMBER 20, 2022
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: ROBERTO FILICE, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FOR
THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
RECOMMENDED MOTION:
A motion to approve a Resolution accepting the 2023 California Office of Traffic Safety grant for the Selective Traffic Enforcement Program (STEP) and authorize the execution of all grant acceptance documents.
RECOMMENDATION:
Staff recommends that the City Council approve a Resolution accepting the 2023 California Office of Traffic Safety grant in the amount of $1 60,000.00 for the Selective Traffic Enforcement Program (STEP) and authorize the execution of all grant acceptance documents.
EXECUTIVE SUMMARY:
The 2023 California Office of Traffic Safety grant for the Selective Traffic Enforcement Program (STEP) will provide much needed funds in the amount of $160,000.00. These funds will be used to support targeted traffic enforcement and education to reduce the number of people killed and injured in traffic collisions, both alcohol -related and non-alcohol related. This grant will be used to fund police officer overtime for several types of traffic safety -related enforcement operations, to provide education to police officers to make them more effective traffic enforcers, and to provide education to the public to make them safer drivers and pedestrians.
BACKGROUND:
Annually the California Office of Traffic Safety (OTS) makes funds available to local agencies to further their traffic enforcement and education efforts. The Salinas Police Department (SPD) applied for and is tentatively awarded OTS grant funding in the amount of $160,000.00 to aid in its efforts to reduce the number of people killed and injured in traffic collisions, both alcohol - related and non-alcohol related. SPD had received OTS grant funding for the last 9 years to support DUI and traffic enforcement through the Selective Traffic Enforcement Program (STEP).
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This STEP grant will target problems that include speed violations, distracted driving, red-light violations, pedestrian/vehicle right -of-way violations, and enforcement at locations with a high instance of collisions and injuries. The grant will also provide funding for DUI saturation patrols, Distracted Driving patrols, and Sobriety Checkpoints.
The grant funds will enable SPD to employ “best practice strategies” on an overtime basis. To further deter serious traffic collisions, injuries and fatalities, the Police Department will use the grant funds to conduct traffic enforcement operation s targeting distracted drivers and other violations that have shown to be the proximate cause of collisions in Salinas. The Police Department will also use the grant funds as reimbursement for training and travel expenses associated with the Department’s traffic enforcement efforts.
The grant period runs from October 1, 2022 through September 30, 2023.
CEQA CONSIDERATION:
Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approving the proposed Resolution is consistent with the City Council’s goal of Public Safety.
DEPARTMENTAL COORDINATION:
The Police Department will work with the Legal Department during approval, and with the Finance Department during implementation.
FISCAL AND SUSTAINABILITY IMPACT:
Proposed funding from the 2023 Office of Traffic Safety is $160,000.00, all of which will be used to support the Salinas Police Department’s efforts to reduce the number of traffic collisions and fatalities. No matching funds are required from the City of Salinas to receive the grant funds.
No impact to the City’s General Fund is anticipated with the recommended actions.
ATTACHMENTS:
2023 OTS-STEP Council Resolution
2023 OTS-STEP Draft Grant Agreement
RESOLUTION NO. ______________ (N.C.S.)
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE 2023
CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FOR THE SELECTIVE
TRAFFIC ENFORCEMENT PROGRAM
WHEREAS, a link between traffic enforcement and crime reduction has been proven; and
WHEREAS, increased traffic enforcement has been established as a priority for the City of Salinas; and
WHEREAS, the City of Salinas desires to implement an Office of Traffic Safety (OTS) grant called Selective Traffic Enforcement Program, to be funded by OTS; and
WHEREAS, the purpose of the Selective Traffic Enforcement Program is to identify and arrest drivers who are operating a motor vehicle under the influence of alcohol, target repeat DUI offenders, target distracted drivers and address other traffic problems throughout the City of Salinas shown to be the proximate cause of injury collisions by using “best practice strategies.” The program strategies include DUI checkpoints, DUI saturation patrols and other methods; and
WHEREAS, the City of Salinas has been tentatively awarded a grant of $160,000 from OTS for the Selective Traffic Enforcement Program , contingent upon City’s good-faith effort to implement the 1-year grant by October 1, 2022.
NOW THEREFORE BE IT RESOLVED that the Salinas City Council authorizes the acceptance of funding in the amount of $160,000 from the California Office of Traffic Safety for the Selective Traffic Enforcement Program and further authorizes the execution of all grant acceptance documents; and
BE IT FURTHER RESOLVED that this authorization shall include all aspects of program operation including any amendments during the grant period , and to certify that the City will comply with all applicable statutory or regulatory requirements related to said program.
PASSED AND APPROVED this 20th day of September 2022, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
____________________________
Kimbley Craig, Mayor
ATTEST:
__________________________________
Patricia M. Barajas, City Clerk
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State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT23163
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
Salinas From:
To:
10/01/2022
09/30/2023 4. AGENCY UNIT TO ADMINISTER GRANT
Salinas Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $160,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Robert Hampson
Sergeant
[email protected]
(831) 758-7017
312 E. Alisal St.
Salinas, CA 93901
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Steven Carrigan
City Manager
[email protected]
(831) 758-7201
200 Lincoln Avenue
Salinas, CA 93901
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Mark Roberts
Finance Director
[email protected]
(831) 758-7420
200 Lincoln Avenue
Salinas, CA 93901
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
AGREEMENT
TOTAL $160,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$160,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $160,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
CHDWBL29G9Z5
200 Lincoln Ave
Salinas
93901-2639
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
8/11/2022 2:01:13 PM Page 3 of 15
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT23163
1. PROBLEM STATEMENT
The City of Salinas is located in Central California and is the largest city in Monterey County with over 162,000 residents. The City is the 32nd largest in California based on population according to the League of California Cities. An undetermined number of undocumented immigrants come into the City on a seasonal basis, which causes the population to rise significantly for several months during the growing season. This makes it difficult to accurately assess the population.
The City of Salinas is approximately 23.45 square miles and has approximately 339 miles of roadway. U.S. 101 traverses the City running north and south. SR- 68 and SR-183 also run through Salinas. Partly because of this diverse network of roadways, Salinas experiences a high volume of traffic crashes. During the 2021 federal fiscal year there were 1,197 crashes, up slightly from 1,119 in 2020. Crashes reported in Salinas in FFY 2021 caused injuries to 660 people, compared to 633 persons in 2020. There were 6 fatal crashes claiming 6 lives. The 2021 numbers are almost the same as 2020. A further breakdown of crash reports shows 63 of the investigated injury crashes involved impaired drivers causing injuries to 79 persons.
The 2019 OTS crash rankings show Salinas improved in some traffic safety categories and has fallen back in others compared to 2017. Salinas barely moved in overall bicycle crashes going from 27th to 26th.
Salinas moved from 7th to 8th in bicycle crashes for under 15. Salinas made headway in pedestrian safety, moving from 10th to 37th in injured pedestrian crashes. Salinas moved from 3rd to 8th in pedestrians under 15 with 10 injured or killed in pedestrian crashes.
The Salinas PD traffic unit has had a significant impact that will be demonstrated in future statistics. As patrol staffing allows, we will add motor officers to the traffic unit in 2022. Our efforts to hire police officers continues as we work to meet or exceed all grant goals in the coming year. The Department is encouraging patrol officers to concentrate more of their time on traffic enforcement. There is significant interest from patrol officers to work grant funded DUI and traffic enforcement overtime. The Department uses full-time and collateral traffic unit officers as well as patrol officers to conduct traffic enforcement operations using OTS grant funds. Salinas PD has been receiving a STEP grant since 2011. We have our own SFST instructor and recently hosted 2 SFST classes. Last year 2 officers were completed DRE training. Officers are becoming more interesting in working DUI and traffic enforcement.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
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B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
10 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 10 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 5 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training. 2
7. Send law enforcement personnel to the DRE Recertification training. 2
8. Send law enforcement personnel to DRE Instructor training. 1
9. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
4 10. Conduct DUI Saturation Patrol operation(s). 35
11. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
28 12. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
8 13. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 6 14. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
3 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
All training needed to implement the program should be conducted this quarter. All grant related purchases needed to implement the program should be made this quarter. In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.
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Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
Media RequirementsIssue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.
Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid
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media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT23163
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
164AL-23 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$104,000.00
402PT-23 20.600 State and Community Highway
Safety
$56,000.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-23 $8,500.00 4 $34,000.00
DUI Saturation Patrols 164AL-23 $1,500.00 35 $52,500.00 Benefits for 164AL OT @ 11.65% 164AL-23 $86,500.00 1 $10,077.00 Traffic Enforcement 402PT-23 $1,000.00 28 $28,000.00
Distracted Driving 402PT-23 $1,000.00 8 $8,000.00
Pedestrian and Bicycle Enforcement 402PT-23 $1,000.00 6 $6,000.00 Benefits for 402PT OT @ 11.65% 402PT-23 $42,000.00 1 $4,893.00 Category Sub-Total $143,470.00
B. TRAVEL EXPENSES
In State Travel 402PT-23 $3,107.00 1 $3,107.00
$0.00
Category Sub-Total $3,107.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-23 $4,023.00 1 $4,023.00
PAS Device/Calibration Supplies 164AL-23 $850.00 4 $3,400.00 Radar Device 402PT-23 $1,300.00 2 $2,600.00
Lidar Device 402PT-23 $1,700.00 2 $3,400.00
Category Sub-Total $13,423.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $160,000.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT23163
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Benefits for 164AL OT @ 11.65% - Benefit breakdown:
OASDI = 6.2%
Med = 1.45%
WC = 4%
Total Benefits 11.65%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Benefits for 402PT OT @ 11.65% - Benefit breakdown:
OASDI = 6.2%
Med = 1.45%
WC = 4%
Total Benefits 11.65%
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Law Enforcement Traffic Safety Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.
Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).
PAS Device/Calibration Supplies - Preliminary alcohol screening device to detect the presence of alcohol in a person's breath and calibration supplies to ensure accuracy. Costs may include mouth pieces, gas and accessories.
Radar Device - To measure the speed of motor vehicles. This device will be used for speed enforcement.
Lidar Device - Light detection and ranging device used to measure the speed of motor vehicles. This device will be used for speed enforcement. Costs may include lidar devices, batteries, tax, and shipping.
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
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Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT23163
CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
23 U.S.C. Chapter 4 – Highway Safety Act of 1966, as amended Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94 23 CFR part 1300 – Uniform Procedures for State Highway Safety Grant Programs 2 CFR part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
2 CFR part 1201 – Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);
Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100).
The Subgrantee-
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Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted; Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non- Discrimination Authorities identified in this Assurance;
Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT’s or NHTSA’s access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority;
Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance; Agrees to insert in all contracts and funding agreements with other State or private entities the following clause:
o “During the performance of this contract/funding agreement, the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in appendix B of 49 CFR part 2l and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will –
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an
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employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted –
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The signed certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to all subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
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Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
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rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
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Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to all subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-501, Version: 1
California Office of Traffic Safety Grant for the Pedestrian and Bicycle Safety Program Approve a Resolution accepting the 2023 California Office of Traffic Safety grant in the amount of $110,233 for the Pedestrian and Bicycle Safety Program.
City of Salinas Printed on 9/14/2022Page 1 of 1
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: SEPTEMBER 20, 2022
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: ROBERTO FILICE, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FOR THE
PEDESTRIAN AND BICYLE SAFETY PROGRAM
RECOMMENDED MOTION:
A motion to approve a Resolution accepting the 2023 California Office of Traffic Safety grant for the Pedestrian and Bicycle Safety Program and authorize the execution of all grant acceptance documents.
RECOMMENDATION:
Staff recommends that the City Council approve a Resolution accepting the 2023 California Office of Traffic Safety grant in the amount of $110,233.00 for the Pedestrian and Bicycle Safety Program and authorize the execution of all grant acceptance documents.
EXECUTIVE SUMMARY:
The proposed resolution will provide much needed funds from the California Office of Traffic Safety (OTS) in the amount of $100,000.00. This money will be used to reduce the number of persons killed and injured in collisions involving pedestrians and bicyclists. The funded strategies include classroom education, bicycle rodeos, community events, presentations, and workshops.
These countermeasures will be conducted in areas with high numbers of pedestrian and/or bicycle related collisions. The focus areas will include communities with older adults, and school -aged children. If implemented in Salinas, the program will reach a third of all 2nd graders in the City of Salinas with pedestrian safety education and practice, and a third of all 5th graders with bike safety education and practice . The Salinas Police Department will partner with Ecology Action to perform activities under this grant.
BACKGROUND:
Annually the California Office of Traffic Safety (OTS) makes funds available to local agencies to further their traffic enforcement and education efforts. The Salinas Police Department (SPD applied for and is tentatively awarded OTS grant funding in the amount of $110,233.00 to aid in Page | 2
its efforts to reduce the number of people killed and injured in pedestrians and bicyclists traffic collisions. SPD was previously awarded the grant for the Pedestrian and Bicycle Safety Program in 2019, 2020, and 2021. This will be the fourth consecutive year the grant is awarded, and the grant period runs from October 1, 202 2 through September 30, 202 3. As in previous years, the Salians Police Department will subcontract with Ecology Action for the provision of grant activities.
In the three years of 2017 -2019, a total of 245 pedestrians were injured in pedestrian -vehicle crashes. A total of 41 injuries (17%) involved ages under 18 years, and 20 injuries (8%) involved ages 65 and over. During the same time frame, there were 88 bicycle-vehicle collisions, with seven bicyclists under the age of 18 injured.
The lower number of injuries and deaths among pedestrians and bicyclists is encouraging, yet these data show Salinas continues to have a serious traffic safety problem that greatly affects children and youth. Residents may not fully understand traffic laws as they pertain to bicycles and pedestrians. Pedestrian, bicycle, and traffic safety in Salinas are exacerbated by language and cultural differences, a large t ransient population, and low education and high poverty levels. As the number of people engaging in outdoor activity is increasing, pedestrian and bicycle safety has never been more important to the community.
In addition to the educational components, this funding will be used to distribute bicycle safety items at community events or bicycle safety courses. The funding will pay for the d istribution of 100 bicycle helmets at bicycle rodeos, workshops, and community events.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approving the proposed Resolution is consistent with the City Council Goal of Public Safety.
DEPARTMENTAL COORDINATION:
The Police Department will work with the Legal Department during approval, and with the Finance Department during implementation.
FISCAL AND SUSTAINABILITY IMPACT:
Proposed funding from the 2023 Office of Traffic Safety grant is $110,233.00, all of which will be used to support SPD’s efforts to reduce the number of traffic collisions and fatalities. No matching funds are required from the City of Salinas to receive the grant funds. No impact to the City’s General Fund is anticipated with the recommended actions.
ATTACHMENTS:
2023 OTS-PBSG Council Resolution
2023 OTS-PBSG Draft Grant Agreement
RESOLUTION NO. ______________ (N.C.S.)
A RESOLUTION THE ACCEPTANCE OF THE 2023
CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FOR THE
PEDESTRIAN AND BICYCLE SAFETY PROGRAM
WHEREAS, Salinas has a high rate of vehicle collisions annually, with a large number involving pedestrians and bicyclists; and
WHEREAS, Salinas has great potential for walking and biking, and children and youth need education and support to do so safely; and
WHEREAS, the City of Salinas desires to implement an Office of Traffi c Safety (OTS) grant called Pedestrian and Bicycle Safety Program, to be funded by OTS; and
WHEREAS, the purpose of the Pedestrian and Bicycle Safety Program is to reduce the number of injuries and deaths of pedestrians and bicyclists in traffic collisions through classroom education, bicycle rodeos, community events, presentations, and workshops; and
WHEREAS, the City of Salinas has been awarded a grant of $1 10,233 from OTS for the Pedestrian and Bicycle Safety Program, contingent upon City’s good-faith effort to implement the 1-year, grant, by October 1, 2022.
NOW THEREFORE BE IT RESOLVED that the Salinas City Council authorizes the acceptance of grant funding in the amount of $1 10,233.00 from the California Office of Traffic Safety for Pedestrian and Bicycle Safety Program and further authorizes the execution of all grant acceptance documents; and
BE IT FURTHER RESOLVED that this authorization shall include all aspects of program operation including any amendments for this program during the grant period , and to certify the City will comply with all applicable statutory or regulatory requirements related to said program.
PASSED AND APPROVED this 20th day of September 2022, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
____________________________
Kimbley Craig, Mayor
ATTEST:
__________________________________
Patricia M. Barajas, City Clerk
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State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PS23026
1. GRANT TITLE
Pedestrian and Bicycle Safety Program
2. NAME OF AGENCY 3. Grant Period
Salinas From:
To:
10/01/2022
09/30/2023 4. AGENCY UNIT TO ADMINISTER GRANT
Salinas Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos, community events, presentations, and workshops. These countermeasures should be conducted in communities with high numbers of pedestrian and/or bicycle related crashes including underserved communities, older adults, and school-aged children. Coordinated efforts such as Safe Routes to School initiatives, Safe System Approach, and working with community based organizations are highly encouraged to prevent fatalities and injuries of vulnerable non-motorized road users.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $110,233.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Robert Hampson
Sergeant
(831) 758-7017
312 E. Alisal St.
Salinas, CA 93901
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Steven Carrigan
City Manager
(831) 758-7201
312 E. Alisal St.
Salinas, CA 93901
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Juan Carlos Amaya Hernandez
Accounting Manager
(831) 758-7173
312 E. Alisal St.
Salinas, CA 93901
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Barbara Rooney
Director
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
AGREEMENT
TOTAL $110,233.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$110,233.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $110,233.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu
SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
CHDWBL29G9Z5
200 Lincoln Ave
Salinas
93901-2639
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PS23026
1. PROBLEM STATEMENT
Salinas has a serious traffic safety problem that disproportionally affects children. Nearly one third of Salinas residents are children (under the age of 18), and sadly they represent more than one third of crashes involving bicyclists and pedestrians. Over the past 10 years 337 children have been hit and injured while walking or biking and 3 children have been killed. This traffic safety issue is widespread and apparent in every school district across the City.
Salinas has a high rate of vehicle crashes annually, with a large number involving pedestrians and bicyclists.
According to the 2018 OTS rankings (the most recently available), the city of Salinas was ranked just 3rd in the state amongst similar sized cities for the most pedestrian crashes for pedestrians under 15 years of age, with a total of 15 victims injured or killed. Our city ranked 10th for overall pedestrian crashes with a total of 86 victims killed/injured. Salinas ranked 7th worst in the state of similar sized cities for bicyclists under the age of 15 injured/killed with 7 victims.
In January-December 2019, there were 1228 crashes with nearly half of them, 594, involving injuries and ten of them with fatalities; 11 people were killed and 817 were injured. Pedestrians accounted for five (45%) of the fatalities.
The number of crashes jumped 42% from 2017 to 2018, from 862 crashes in 2017 to 1228 the following year. Salinas’s population places it at the smaller end of the 58 cities in its OTS Rankings grouping. In 2016, it ranked 44th in crashes involving pedestrians and 49th in crashes involving pedestrians under 15. Salinas ranked 36th in crashes involving bicyclists and 26th in crashes involving bicyclists under 15.
In the three years of 2016-2018, 18 pedestrians were killed by vehicles and three of them were under 18. 237 pedestrians were injured, with 42 under 18. In February 2018, two elementary-aged siblings were hit by a pickup truck while crossing the street in a crosswalk during the morning commute window. Also in 2016-2018, there was one adult bicyclist killed in a bike-vehicle accident.
There were 115 bicyclists injured in crashes with vehicles, seven of them youth under 18. These data are presented in the attached Traffic Data Summary.
These data show Salinas has a serious traffic safety problem that greatly affects children and youth.
Residents may not fully understand traffic laws as they pertain to bikes and pedestrians, and language and cultural differences exacerbate this problem. With a population of 157,596, Salinas is largely a Spanish-speaking community, 76% of residents are Latino, 14% are white, 6% Asian, 2% African American, 1% American Indian and 1% Other. Salinas is the largest city in the Monterey Bay region, the county seat and is the commercial and residential hub of the Salinas Valley. Salinas residents struggle to afford the high cost of housing, childcare, and transportation, with 13 Census Tracts in Salinas that have a median household income at or below the 80% statewide median income. This has resulted in neighborhoods that are overcrowded and households that have limited or no access to a vehicle. According to the California State Ed Data site, on average 77% of students in all four Salinas School Districts qualify for Free and Reduced Meals, (a sign of low income status). Many Salinas school children will be the first in their family to receive a high school education and have no choice other than to walk or bike to and from school. Salinas has great potential to increase safe walking and biking, and children and youth need education and support to do so safely. Salinas has a year-round climate that is mild and ideal for active transportation. Most schools are situated in or near high density neighborhoods and within one to two miles of their students’ homes.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
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4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of pedestrians killed under age 15 in traffic crashes.
6. Reduce the number of pedestrians injured under age 15 in traffic crashes.
7. Reduce the number of pedestrians killed over age 65 in traffic crashes.
8. Reduce the number of pedestrians injured over age 65 in traffic crashes.
9. Reduce the number of bicyclists killed in traffic crashes.
10. Reduce the number of bicyclists injured in traffic crashes.
11. Reduce the number of bicyclists under age 15 killed in traffic crashes.
12. Reduce the number of bicyclists under age 15 injured in traffic crashes.
13. Increase bicycle helmet usage.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.
1 2. Participate in the following campaigns: National Walk to School Day, National Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month.
4 3. Conduct pedestrian and/or bicycle safety presentations at community groups with an effort to reach individuals.
4 4. Conduct pedestrian and/or bicycle safety presentations with an effort to reach youth.
57 5. Distribute pedestrian/bicycle safety items at no cost to youth or community members in need, during bicycle rodeos, presentations, workshops, trainings, and community events to increase safety and visibility.
1 6. Participate in Safe Routes to School coalition meetings. 12
7. Conduct pre and post-grant activities bicycle helmet usage surveys during the months of October (start of the grant) and September (end of the grant). A pre- survey will be required to determine the base year helmet use rate and a post- survey will be required to determine the operational rate. Upload completed survey to GEMS.
2 8. Conduct bicycle rodeos with an effort to reach individuals. 0
9. Distribute and properly fit bicycle helmets at no cost to community members in need, at bicycle rodeos, schools, workshops, and community events. 80 10. Purchase bicycle helmets. 80
11. Conduct bicycle helmet inspections and make necessary adjustments at no cost for community members in need at schools and community events. 1 12. Conduct bicycle rodeos with an effort to reach youth. 27
13. Conduct pedestrian Walking Field Trips or on-foot safety training with an effort to reach youth.
30 14. Execute subcontract referenced in the budget. Prior to finalizing the subcontract, grantee will work with the OTS to ensure all costs in the sub contract are allowable. Upon execution of subcontract, upload a copy of the subcontract and request a revision to the grant budget to add new budget line items for associated costs under contractual services. If not yet executed, provide status and ETA. 1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) Develop operational plans to implement the “best practice” strategies outlined in the objectives section.
All training needed to implement the program should be conducted in the first quarter. All grant related purchases needed to implement the program should be made in the first quarter.
Media Requirements
Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the
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November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.
Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
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Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PS23026
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
402PS-23 20.600 State and Community Highway
Safety
$110,233.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
2-part Pedestrian Traffic Safety Education 402PS-23 $1,643.00 30 $49,290.00 2-part Bicycle Traffic Safety Education 402PS-23 $1,909.00 27 $51,543.00 Adult-Focused Cycling/Pedestrian Safety
Workshops
402PS-23 $1,850.00 4 $7,400.00
Bicycle Helmets 402PS-23 $15.00 80 $1,200.00
Pedestrian/Bicycle Safety Items 402PS-23 $800.00 1 $800.00 Category Sub-Total $110,233.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
$0.00
Category Sub-Total $0.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $110,233.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PS23026
BUDGET NARRATIVE
PERSONNEL COSTS
-
TRAVEL EXPENSES
-
CONTRACTUAL SERVICES
2-part Pedestrian Traffic Safety Education - In-Person 2-Part Pedestrian Traffic Safety Activity consisting of classroom education followed by walking Field Trip or other on-foot training. 2-part Bicycle Traffic Safety Education - In-Person 2-Part Bicycle Traffic Safety Activity consisting of classroom education followed by Bike Rodeo with on-bike traffic training.
Adult-Focused Cycling/Pedestrian Safety Workshops -
Bicycle Helmets - Helmets to be distributed at no cost during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed an average price of $15, including shipping, handling and tax. More expensive helmets may be purchased if approved by OTS.
Pedestrian/Bicycle Safety Items - Cost may include reflective arm and leg bands, tape, zipper pulls, bicycle headlights/taillights, and reflectors to be distributed at no cost during bicycle rodeos, presentations, workshops, trainings, and community events to increase safety and visibility. Additional items may be purchased if approved by OTS.
EQUIPMENT
-
OTHER DIRECT COSTS
-
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PS23026
CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
23 U.S.C. Chapter 4 – Highway Safety Act of 1966, as amended Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94 23 CFR part 1300 – Uniform Procedures for State Highway Safety Grant Programs 2 CFR part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
2 CFR part 1201 – Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);
Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100).
The Subgrantee-
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Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted; Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non- Discrimination Authorities identified in this Assurance;
Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT’s or NHTSA’s access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority;
Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance; Agrees to insert in all contracts and funding agreements with other State or private entities the following clause:
o “During the performance of this contract/funding agreement, the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in appendix B of 49 CFR part 2l and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will –
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an
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employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted –
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The signed certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to all subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
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Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
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rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
7/22/2022 11:11:06 AM Page 14 of 14
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to all subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-505, Version: 1
2022 California International Airshow Permit at the Salinas Municipal Airport Approve a Resolution approving the Airport Use Permit for the 2022 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport.
City of Salinas Printed on 9/14/2022Page 1 of 1
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CITY OF SALINAS
CITY COUNCIL STAFF REPORT
DATE: SEPTEMBER 20, 2022
DEPARTMENT: PUBLIC WORKS, AIRPORT DIVISION
FROM: DAVID JACOBS, PE, LS, DIRECTOR
BY: BRETT J. GODOWN, C.M., C.A.E., AIRPORT MANAGER
TITLE: 2022 CALIFORNIA INTERNATIONAL AIRSHOW PERMIT AT
THE SALINAS MUNICIPAL AIRPORT
RECOMMENDED MOTION:
A motion from City Council approv ing the Airport Use Permit for the 20 22 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport, in accordance with the terms of said permit.
RECOMMENDATION:
It is recommended the City Council approve the Airport Use Permit for the 20 22 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport.
BACKGROUND:
The 41st California International Airshow is scheduled to take place at the Salinas M unicipal Airport on October 8 and 9, 2022. This year’s airshow will feature the Royal Canadian Airforce Snowbird Demonstration Team, the United States Airforce F-35A II Demonstration Team, and several other aircraft acts and displays. The California International Airshow has been showcasing aviation excellence for over 40 years while at the same time raising over $ 9 million for local charities.
Utilizing all volunteers and service groups from the community, the organization each year plans and executes the event that entertains 25,000 to 30,000 spectators annually. The top military and civilian performers in the United States and Canada thrill and inspire the crowds. Over 100 static aircraft, exhibits and displays are available for Airshow fans to enjoy during their experience. The goal each year is to produce an event that will be family-oriented, educational, and entertaining for the whole family. In addition to its main goal of raising money for charity, the airshow’s charter also emphasizes volunteerism and community involvement, family -oriented entertainment, aviation and its contributions to the American way of life, and pride in our nation and its military.
To mo st of Monterey County and the Central Coast, the Ca lifornia International Airshow represents a homegrown community event based in Salinas that is a spectacle of fun and Page | 2
entertainment. To the City of Salinas, it is an annual economic infusion of millions o f dollars to the local economy. The airshow event planning process never ends; at the completion of each annual event, the event planners begin preparing for the next year’s event. The hosting of the Airshow is in the best interests of general aviation and the Airport, with the purposes of enhancing the Salinas community image, promoting public use of the Airport, and promoting revenue for local charitable organizations.
At the August 25, 202 2, Airport Commission meeting, the Commission recommended City Council approve the Airport Use Permit for the 202 2 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport.
ANALYSIS:
Permit:
The attached Permit is essentially the same as those approved in previous years but with minor modifications. The Permit requires a $10 ,000,000.00 Air Meet Liability Insurance Policy and includes an authorization for various street closures and specific operational provisions. Typically, only one other City Permit, a Special Events Permit, is required for the event. Once completed, the Special Events Permit becomes the “Exhibit A” document referenced in the Airshow Permit. The Airport Use Permit is being presented to the Airport Commission for review without the Special Events Permit because 1) All Airport use issues are covered in the Airshow Permit and the Special Events Permit covers City Streets and facilities and therefore does not come under Airport Commission review; and, 2) Timing is such that the Airport Use Permit needs to advance through the Airport Commission in order to gain overall Permit approval prior to the Airshow.
In-Kind Contribution:
Airport Staff recommends waiving the $37,500.00 Airport Permit Fee . Additionally, staff recommends not billing any staff time associated with the airshow. Typically, staff time billed to the airshow is less than $1,300.00 per year.
Salinas Pilot Association (SPA) Donation:
The Airshow Organization is continuing to honor the fundraising clause in the agreement for the Salinas Pilot Association ( SPA). The Monterey County Airshow Association, Inc. will donate $2,500.00 (cash donation) to SPA for volunteer services rendered during the airshow period. In consideration for the $2,500.00 donation, SPA will provide transient aircraft parking services and shuttle services for transient aircraft airshow attendees and airshow volunteers parking on the south side of the airport.
City of Salinas Booth Space:
In consideration for waiving the Airport’s $37,500.00 Permit Fee, the Airshow Association has agreed to provide the City of Salinas, at no charge, three (3) Booth Spaces for promoting and enhancing the Airport and City of Salinas’ community outreach.
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CEQA/NEPA CONSIDERATION:
The City of Salinas has determined that the proposed action is not a project and therefore exempt as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approval of the 2022 California International Airshow permit complements Salinas City Council’s economic development and public safety 2022-2025 Strategic Goals and Strategies.
FISCAL AND SUSTAINABILITY IMPACT:
Staff recommends waiving the $ 37,500.00 Use Permit Fee. Staff recommends the Airport Enterprise Fund absorb staff time associated with the 2022 California International Airshow.
The economic-financial impact of the Airshow is hard to quantify without procuring economic impact analysis services. Money spent by the Monterey County Airshow Association, Inc. hosting the Airshow and patrons of the event contribute to the local economy and to the local tax base.
Past performance indicates the annual Airshow drives hundreds of thousands of dollars in economic impact to the local economy. Additionally, the Monterey County Airshow Association, Inc. has contributed in excess of $9 million dollars to charities over the last 40 years.
DEPARTMENTAL COORDINATION
The Use Permit has been reviewed as to form by the City Attorney’s office. Public Works, Police Department, and Fire Department participate in the planning and execution of the Airshow.
ATTACHMENTS:
2022 Airport Use Permit to Conduct Air Shows at the Salinas Municipal Airport Resolution - 2022 Airport Use Permit to Conduct Air Shows at the Salinas Municipal Airport
RESOLUTION NO. ________________ (N.C.S.)
RESOLUTION APPROVING THE ISSUANCE OF AN AIRPORT USE PERMIT AND
WAIVING THE AIRPORT USE PERMIT FEES FOR MONTEREY COUNTY AIRSHOW ASSOCIATION, INCORPORATED FOR THE 2022 CALIFORNIA
INTERNATIONAL AIRSHOW
AT THE SALINAS MUNICIPAL AIRPORT
WHEREAS, the City of Salinas is the owner of that certain public airport known as the Salinas Municipal Airport (“Airport”); and
WHEREAS, the Monterey County Airshow Association, Incorporated (“Airshow Association”), desires to conduct the 2022 California International Airshow at the Airport; and
WHEREAS, the staging of said Airshow is in the best interest of general aviation and the public with the purposes of enhancing the Salinas community image, promoting public use of the Airport, and promoting revenue for local charitable organizations; and
WHEREAS, the City of Salinas desires to grant the Airshow Association the right to utilize the Airport, adjoining public streets, and facilities used in conjunction with the Airshow pursuant to the terms of an Airport Use Permit, for the conducting of the 2022 California International Airshow; and
WHEREAS, the City of Salinas desires to support the Airshow’s activities by waiving the Airport Use Permit Fees; and
WHEREAS, at the August 25, 2022, Airport Commission meeting, the Airport Commission recommended approval of the Airport Use Permit and the waiving of the Airport Use Permit Fees, totaling $37,500.00, for the Monterey County Airshow Association, Incorporated for the 2022 California International Airshow at the Salinas Municipal Airport.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF SALINAS that the attached Airport Use Permit (“Permit”) is hereby approved and further, that the City Manager is hereby authorized and directed, for and on behalf of the City of Salinas as its act and deed, to execute and issue such Permit; and
PASSED AND APPROVEDs this 20th day of September 2022 by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
___________________________
Patricia M. Barajas, City Clerk
2022 Airshow Permit 1
PERMIT TO CONDUCT AIR SHOWS
AT THE SALINAS MUNICIPAL AIRPORT
THIS PERMIT is issued by the CITY OF SALINAS, a California charter city and municipal corporation, hereinafter referred to as “City,” to the MONTEREY COUNTY AIRSHOW ASSOCIATION, INCORPORTATED, a California Nonprofit Corporation doing business as the CALIFORNIA INTERNATIONAL AIRSHOW, hereinafter referred to as “Permittee.”
WITNESSETH
WHEREAS, City is the owner of that certain public airport known as the Salinas Municipal Airport (“Airport”) located in the City of Salinas, County of Monterey, California; and WHEREAS, it is the desire of Permittee to use said Airport for the purpose of preparing for and conducting the 2022 California International Airshow (“Airshow”); and WHEREAS, the staging of said Airshow is in the best interests of general aviation and the public with the purposes of enhancing the Salinas community image, promoting public use of the Airport, and promoting revenue for local charitable organizations.
NOW, THEREFORE, this Permit is provided upon the following terms and conditions:
TERMS
1. SCOPE OF PERMIT
City hereby grants Permittee the right to utilize portions of the Airport and adjoining public streets and facilities used in conjunction with the Airshow, for the staging and conducting of the Airshow and for purposes incidental thereto as further described below and for no other purpose unless granted, in writing, by City.
2. NATURE OF INTEREST GRANTED
It is specifically understood and agreed by the parties hereto that the relationship created by this instrument is not one of landlord and tenant, principal and agent, or owner and contractor, it being the intention of the parties that this Permit is merely for the purpose of allowing Permittee to use portions of the Airport and 2022 Airshow Permit 2
the facilities thereon on a temporary basis for the purposes of staging and conducting the Airshow and activities related and incidental thereto.
3. TERM
This Permit shall allow Permittee to utilize portions of the Airport pursuant to the terms and conditions of this Permit for a fifteen (1 5) day period beginning on the Saturday, October 1, 2022, through Saturday, October 15, 2022.
4. FEE
The Airport Administrative Fees for this permit are being waived. The total fees being waived are $37,500.00 for the use of the airport during the permitted period. The permittee will be billed and agrees to pay for repair or replacement of any Airport equipment, facilities, or property damaged as a result of Airshow operation and/or the Permittee’s use and occupation of the Airport during the term of this Permit. Additionally, in consideration of the Fee Wavier, the Permittee agrees to terms and conditions of Section 31, Sponsorship, of this agreement.
5. OBLIGATIONS OF PERMTITEE
A. FAA Approval. Approval of the Federal Aviation Administration (FAA) must be obtained by Permittee for all phases of the Airshow, as evidenced by a Certificate of Waiver or Authorization, a copy of which must be provided to City at least fifteen (15) days prior to the effective date of this Permit.
B. Fencing. Construction of temporary fencing in addition to any existing permanent fencing will be permitted, subject to prior approval of City’s Airport Manager as to type of fence mounting and location of fences and access gates. Temporary fencing may be anchored to permanent fence corners provided that such attachment in no way alters or damages any permanent fence structure and all attaching devices are removed with the temporary fence. Permittee shall install temporary fencing around the perimeter of the Jet West maintenance hangar and adjacent ramp area, prior to an y activity conducted in the Jet West maintenance hangar. Permittee shall install temporary fencing around the western perimeter of the Serv Aero facility (area sublet by Airmotive Specialties) and adjacent ramp area, prior to commencement of airshow activ ities on 2022 Airshow Permit 3
Saturday. Also, temporary fencing will be placed around all lighting equipment left in place behind the crowd line and any other area deemed necessary by the City’s Airport Manager.
C. Security. Permittee shall provide, at its own expense, sufficient security personnel to protect general aviation aircraft based at the Salinas Airport during the term of this Permit, whenever such aircraft are located in other than the regularly assigned tiedown location. Such sufficiency shall be determined by City’s Police Department and any recommendations from City’s Police Department regarding security activities shall be followed. Permittee shall provide security for all Airport buildings, facilities, equi pment, and property during the periods when the Airport is open to Airshow spectators. Permittee will also provide security for transient aircraft, Airshow participating aircraft, and vehicles and equipment that are participating in the Airshow during the period of this Permit.
D. Crowd Control. Permittee shall furnish such personnel as are necessary to enable the public to park, give traffic directions, and provide crowd control. Crowd control barriers shall be in place before any Airshow activity takes place on the Airport.
E. Water, Sanitary, and First Aid Facilities . Permittee shall provide at its own expense such water, sanitary, and first aid facilities as are deemed necessary by Monterey County Health Department to accommodate expected crowds.
F. Temporary Living Facilities. Except as hereinafter provided, camper trucks, trailers, and/or other temporary living facilities may be utilized in any area s designated by the Airport Manager. By way of this Permit, if Permittee authorizes overnight stay s, Permittee shall provide continuous security patrols of the overnight stay area between the hours of 7:00pm and 7:00am.
G. Fire Protection and Aircraft Rescue Equipment. Permittee shall furnish and be responsible for any and all such fire protection a nd aircraft crash rescue equipment and services as are deemed necessary by the City and the FAA.
H. Repair and Maintenance of Airport Property . Permittee shall be responsible for the repair and maintenance of any buildings, facilities, equipment or proper ty of the Airport impacted by operations under this Permit. Immediately subsequent to the close of the Airshow and not later than the Monday (5:00pm) 2022 Airshow Permit 4
following event, Permittee shall clean the entire area used by it, shall remove any and all debris and trash, and shall restore the area insofar as possible to the condition existing immediately prior to the commencement of the Permittee’s operations as allowed by this Permit. The aircraft parking ramps southeast of the Airport Terminal Building, both based and transient aircraft ramps will be cleared not later than the Monday (5:00pm) following the event, so as to permit use of the ramp for aircraft parking. If, in the opinion of City’s Airport Manager, the repair, maintenance, cleaning, and trash removal requirements have not been accomplished satisfactorily, City may, after notification of Permittee, cause such repair, maintenance, cleaning, and trash removal to be made at Permittee’s expense. The cost of such work shall be billed separately.
I. Licenses and Permits. Permittee shall obtain and bear the expense of all licenses, permits, and other authorization required by any and all applicable agencies. Pyrotechnic permits will be obtained from the City and State of California when required. Permittee shall pay promptly and discharge all lawful taxes and assessments which may be levied by the federal, state , county, city or other tax levying body on any taxable interest of Permittee as well as all taxes and assessments on taxable personal property of whatever nature owned by Permittee and located on the Permit premises. Permittee shall promptly pay all excise, license, and permit fees of whatever nature applicable to the operation of Permittee’s business.
J. Permit to Conduct Airshow. When this Permit is approved by the Salinas City Council, it shall be deemed a permit issued by the Community Development Director in lieu of a Temporary Land Use Permit, as required under Section 37-50.300 of the City’s Zoning Code.
K. Spectator Parking. It is understood and agreed that certain portions of the Airport will be utilized for parking of spectator operated priv ate vehicles. Permittee agrees that all such vehicles parked on Airport premises, inside the security fence, will be removed from said area not later than 6:00 p.m. of any day when parking has been authorized by City’s Airport Manager. However, the Permittee will ensure that all vehicles are removed from the Airport within two (2) hours after activity ends. Permittee will be prepared to move said vehicles to an area outside the security fence if they remain after the time specified above. Permittee wil l be responsible for advising all vehicle operators of this provision. If vehicles are not removed by Permittee as 2022 Airshow Permit 5
agreed in this section, such vehicles will be removed at the direction of Airport management and Permittee shall be held responsible for the costs and charges associated with such removals.
L. Transient Aircraft. Transient aircraft are authorized to park overnight in areas designated by City’s Airport Manager, who will collect overnight tiedown fees as appropriate.
M. Street Closure. Perm ittee agrees to abide and comply with the Street Closing Permit attached hereto, marked Exhibit A, and incorporated herein by reference.
N. Costs Associated with Airshow Production. Permittee shall bear all costs connected with staging of the Airshow and activities incidental thereto. The sole function of City is to provide the necessary facilities and areas and to enforce the provisions of this Permit.
6. OBLIGATIONS OF CITY
A. City shall make available for use, by Permittee, City owned and controlled buildings, land, personal property, and equipment necessary to facilitate the Airshow for which the City may charge a fee in addition to the Permit Fee.
B. It is recognized that the nature of the Airshow precludes normal general aviation and public use of the Airport during the Airshow events. Therefore, City shall close the Airport to all general aviation aircraft during the period that the Airshow is actually in progress, provided however that locally based aircraft and transient aircraft shall be allowed to operate when scheduled Airshow events are not taking place. Permittee shall not interfere with the regular operation of tenants doing business on the Airport.
7. OPERATIONAL PROVISIONS
A. Traffic Control. All barricades on City streets at critical intersections shall be staffed by Airshow personnel. Airshow will pay for all Salinas Public Works services related to the Airshow, including but not limited to: delivery/removal and utilization of barricades, cones, and other traffic control equipm ent; garbage/debris removal; sweeping and sanitation; and traffic control and guide signs. Permittee shall furnish such personnel as are necessary to enable the public to park, give traffic directions, and provide crowd control.
The Salinas Police Departm ent is responsible for determining the appropriate personnel required at critical 2022 Airshow Permit 6
intersections, the exact hours, and number of personnel necessary to safely and efficiently manage traffic control for this event.
B. Staffing by Salinas Police Department. Police staffing shall be consistent with the City’s current salary schedule and labor agreements. The exact hours and number of law enforcement personnel needed for traffic control and other duties will be determined by the Police Department prior to and during the Airshow.
C. Security. Permittee shall provide private security on the Airport inside the Airport security fence on all days of Airshow activity attended by the general public, as required in section 5 of this Permit.
D. Airshow Communications Command Post. Permittee shall establish an Airshow Communications Command Post from which all of its efforts in regard to the Airshow and this Permit shall be coordinated. A Salinas Police Department representative shall be present at the Airshow Commu nications Command Post each day at Permittee’s expense.
E. Airshow Bank. One uniformed Salinas Police Office r will be present at the Airshow bank each day at Permittee’s expense.
F. Emergency Services Communications Plan . Permittee shall establish in coordination with the Salinas Fire Department, a communications plan to include emergency services.
G. Incident Command Center. Permittee shall provide an area for location of an Incident Command Center, as required by Salinas Fire Department.
H. Parking of Fire Department Apparatus. Permittee shall provide area for parking of fire apparatus at the Airport.
I. Emergency Notification List. Permittee shall provide a current emergency notification list to the City prior to the commencement date of this Permit.
J. Emergency Response Location Grid . Permittee shall provide an accurate Airport emergency response location grid map to the City prior to the commencement date of this Permit.
K. Access to Fire Access Roads and Gates . Permittee shall ensure that fire access roads and gates remain clear and accessible throughout the Airshow.
2022 Airshow Permit 7
L. Fire Prevention Activities in Cooking Booths. All cooking booths or areas shall have at least one 2A10BC fire extinguisher available, as determined by the Fire Marshall, if an open flame device will be used for cooking purposes. No open flame device may be used for any purpose other than cooking.
8. SAFETY
A. Safety shall be of primary importance to this event. Anyone who flies in a manner and style not considered to demonstrate good airmanship and safety shall be barred from any further activities. It shall be the duty of Permittee to ensure that safety and good airmanship of all Airshow performers will be observed at all times and Permittee shall take any and all steps necessary, including prohibition of flying, in the event Permittee determines that good airmanship and safety are being threatened or compromised. In the absence of the FAA monitor or Permittee supervision, and when City’s Airport Manager is of the opinion that Permittee is unable to fulfill said requirements of good airmanship and safety, the Airport Manager shall stop all Airshow connected activity until the unsafe or unsatisfactory condition is corrected. Other applicable enforcement agencies shall have full authority to order stoppage or direct correction of any unsafe condition or practice observed on or over the Airport.
B. No person shall operate a motor vehicle of any kind on the Airport in a negligent or reckless manner.
The speed limit on the Airport is a speed consistent with the variable weather conditions of the area being traversed and common sense and good judgment, but in no case greater than 15 MPH. No person shall cross any Airport runway, whether in a vehicle or otherwise, without having first obtained permission from the Air Traffic Controller, except when the runway has been officially closed by the City’s Airport Manager and the person has been notified of that status before each runway crossing.
9. INSURANCE
A. Permittee shall at its sole expense, throughout the duration of this Permit, maintain commercial general liability and property damage insurance, including but not limited to premises and automobile, and Air Meet liability insurance, covering all operations of the Permittee, its agents and employees, performed in connection with this Permit, including but not limited to set up of premises, practices, performances, cleanup 2022 Airshow Permit 8
and dismantling, and any pyrotechnic displays or demonstrations. Such insurance coverage shall be in the amounts and according to the conditions provided as follows:
(1) Air Meet. A $10,000,000 Air Meet Liability Occurrence All Risk Policy o n a standard policy form which includes, without limitation, the following coverages:
a. Grandstand liability, if grandstands are to be used; b. Non-owned automobile liability for Airshow activities; c. Pyrotechnics liability; and
d. The City of Salinas, along with i ts employees, officers, agents, representatives, boards, commissions, and commissioners shall be named as additional insureds by endorsement to the Air Meet liability insurance policy.
(2) General Liability . A $2,000,000 commercial general liability insuranc e policy on a per occurrence basis, which includes, without limitation, the following coverages:
a. Bodily injury;
b. Property damage;
c. Personal injury and advertising;
d. Auto liability, including non-owned auto liability;
e. Parking liability;
f. Products/completed operations;
g. Liquor legal liability;
h. Host liquor liability;
i. Contractual Liability; and
j. The City of Salinas, along with its employees, officers, agents, representatives, boards, commissions, and commissioners shall be named as additional insureds by endors ement to the general liability insurance policy.
(3) All insurance companies affording coverage to the Permittee shall be insurance organizations admitted by the Insurance Commissioner of the State Department of Insurance to transact the 2022 Airshow Permit 9
business of insurance in the State of California. And insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (4) Each insurance policy required shall provide that the coverage shall not be canceled or reduced in coverage except with notice to the City of Salinas. For the purposes of this notice requirement, any cancellation or reduction in coverage shall be considered a material change and subject this Permit to cancellation.
(5) Permittee shall provide evidence of compliance with the insurance requirements listed above by providing to the City certificates of insurance and endorsements, in forms satisfactory to the City, at least fifteen (15) days prior to the effective date of this Pe rmit. No material change in coverage or cancellation may be made after that time.
If any policy has an aggregate limit or for some other reason the total amount of the limits of any policy are not available to cover indemnification obligations and/or losses described in this Permit, the insurance certificate(s) shall also state the unpaid limits of the policy.
Certificates of insurance shall identify any deductible amounts. All deductibles must be in amounts acceptable to City.
(6) Permittee’s coverage sha ll be primary coverage as respects the City. Any insurance or self - insurance maintained by the City shall be excess of the Permittee’s insurance. (7) Maintenance of insurance by the Permittee as specified in the Permit shall in no way be interpreted as relieving the Permittee of any responsibility whatsoever and the Permittee may carry, at its own expense, such additional insurance as it deems necessary. (8) In the event of cancellation of any of the required insurance, this Permit is immediately null and void and Permittee shall immediately cease all operations under this Permit and vacate the Airport premises.
(9) Permittee hereby grants to City a waiver of any right to subrogation which any insurer of Permittee may acquire against the City by virtue of any payment of any loss under such insurance. Permittee agrees to obtain any endorsement that may be necessary to affect this 2022 Airshow Permit 10
waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
B. Prior to the commencement of any and all activities pertinent to the granting of the Permit and/or its rights and privileges (including set -up of premises, practices, performances, clean -up, and dismantling), Permittee shall ensure that all of its employees and/or all employees of any contractors of Permittee, are covered by Workers’ Compensation insurance with statutory limits as well as Employer’s Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease, for any person injured while performing any work incidental to the work in or on the Airport. Permittee hereby waives any rights of subrogation against the City. Permittee shall file a certificate evidencing such coverage as well as a waiver of subrogation endorsement on a form satisfactory to City.
C. Permittee shall require that all contractors and/or concessionaires maintain liability insurance, including aircraft liability insurance when applicable, and provide certificates of insurance to the Permittee evidencing such insurance in an amount no less than $1,000,000 per occurrence for bodily injury and property damage liability which name the City of Salinas, its employees, officers, agents, representatives, boards, commissions and commissioners, and the Permittee, as additional insureds by endorsements with occurrence form coverage, in amounts, determined appropriate by the City and Permittee, to the product or service being provided by the concessionaire.
10. HOLD HARMLESS/INDEMNIFICATION
Permittee shall indemnify, defend, and save the City, its officers, employees, agents, and representatives harmless against any and all claims for damages to all persons or property arising from Permittee’s execution of the activity, or othe rwise by the conduct of the Permittee, its officers, employees, agents, concessionaires, subcontractors or others (including the active and passive negligence of the City, its officers, agents, and employees), in connection with the execution of the activities covered by this Permit and any and all costs, expenses, attorneys’ fees, and liability incurred by the City, its officers, agents, employees, or representatives in defending against such claims, whether the same proceed to judgment or not, except only those claims arising from the willful misconduct of the City, its officers, agents, or employees. Further, 2022 Airshow Permit 11
Permittee shall at its own expense, upon written request by the City, defend any such suit or action brought against the City, its officers, agents, representatives, and employees. This section specifically includes any liability arising out of or in connection with separate agreements that City may execute with third parties for services, volunteer or otherwise, relating to or in support of Airshow events including, but not limited to, preparation, set-up, and clean-up work and activities.
Further, Permittee agrees to save, indemnify, defend, and hold harmless the City, its officers, employees, and agents against all liabilities, judgments, costs, an d expenses, which may accrue against City as a consequence of granting permits and agreements to Permittee and from Permittee’s compliance with the provisions of the City’s rules, regulations, resolutions, and ordinances. Permittee shall reimburse the City for all costs and expenses (including but not limited to fees and charges of attorneys and other professional and court costs) incurred by the City in enforcing the provisions of this Section.
11. NO DEMANDS UPON CITY
Permittee shall be deemed to have a ccepted the condition of the Airport premises prior to its occupation and use thereof for the purposes of this Permit and shall make no demand upon City for any alterations, repairs or construction.
12. USE OF SALINAS MUNICIPAL AIRPORT
Permittee may use s uch areas and facilities at the Airport as are designated by the City’s Airport Manager. Permittee shall have the right to construct and maintain such temporary facilities and/or structures as are necessary for operations as allowed by this Permit, includi ng controlling the ingress and egress of the public and Airshow participants. Said temporary facilities and/or structures must be satisfactory to the City’s Airport Manager. Upon the request of the City’s Airport Manager, Permittee shall remove said temp orary facilities and/or structures.
13. DAMAGE TO SALINAS MUNICIPAL AIRPORT
Permittee shall cause to be repaired at its own expense, any and all damage to the property of the City or to the property of others on the Airport, which damage has been caused by Permittee, its agents, employees or others who may be on the Airport for any purpose connected with the staging and operation of the Airshow, 2022 Airshow Permit 12
including patrons of the Airshow. This provision applies to all aircraft moved from its normal and regular tiedown or parking space to make room for Airshow activity, until returned to its normal and regular tiedown or parking space. The Permittee accepts full legal liability and responsibility for all aircraft while located at other than its regular tiedown location until forty-eight (48) hours after the tiedown ramp has been vacated by Airshow facilities.
14. HAZARDOUS SUBSTANCES
A. Pursuant to Health and Safety Code section 25359.7, Permittee shall notify City in writing within a reasonable time of any material release of hazardous substances and of any hazardous substances that have come to be located on or beneath the Airport.
B. Prior to the expiration of this Permit, Permittee shall at its cost and expense remove all items of personal property, including but not limited to all flammable and hazardous materials and waste as defined by state, federal, or local law at the time of expiration of the Permit.
C. Permittee shall make available for inspection to the City all records relating to the maintenance , release, mitigation, and cleanup of any hazardous substances on the leased premises.
D. Permittee shall comply with all federal, state, and local laws and regulations relating to hazardous materials and waste, and shall timely comply with the orders of any governmental agencies relating thereto. Permittee shall request that a representative from Monterey County Environmental Health Department review hazardous material storage and use to determine that compliance wi th local laws and regulations has been obtained.
E. City may reasonably enter upon and inspect the premises at any time.
15. CHARGES BY PERMITTEE
A. Permittee shall have the right to charge admission to members of the public desiring to witness the events allowed by this Permit.
B. Persons desiring or required to use the Airport for its normal purposes shall not be charged an admission to specific areas required for the performance of their normal activity on the Airport; except, however, that Permittee may charge admission to occupants of transient aircraft arriving during the open hours 2022 Airshow Permit 13
period of this Permit and desiring to attend the Airshow. Persons not charged an admission shall include but not be limited to: City’s employees regularly employed a t the Airport or required to work on the Airport as certified by the City’s Airport Manager; on site employees of businesses at the Airport; tenants leasing property from the City and conducting business on the flight line; owners of aircraft based at the Airport; and persons demonstrating a valid requirement to conduct business on the Airport.
16. FURTHER COVENANTS AND AGREEMENTS
A. Throughout its operation and the operation of all its facilities on the Airport, neither Permittee nor any person or organization occupying space or facilities thereon will discriminate against any person or class of persons by reason of age, sex, race, color, religion, ancestry, national origin, blindness or other physical disability, in the use of any facilities provided for the public on the Airport.
B. Throughout Permittee’s rendering to the public any service (including the furnishings or sale of admission tickets, transportation, supplies or materials) essential to its operation at the Airport it will:
(1) Furnish such service on a fair, equal, and non-discriminatory basis to all users thereof; and (2) Charge fair, reasonable, and non -discriminatory prices for each unit of service; provided that Permittee may be allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to volume purchasers.
C. This Permit shall be subject to the terms of the City’s agreements, as amended, with the FAA. If they conflict, provisions of the FAA agreements that implement federal la w shall take precedence over provisions of this Permit.
D. Permittee shall abide and be bound by the Minority Business Enterprise Program, a copy of which has been provided to Permittee, adopted and as amended from time to time by the City pursuant to Un ited States Department of Transportation regulations Title 49, Code of Federal Regulations, Subtitle A, Part 23, participation by disadvantaged business enterprises in Airport concessions, and Part 26, participation by Minority Business Enterprise in Depar tment of Transportation programs, a copy of which has also been provided to Permittee.
2022 Airshow Permit 14
E. Permittee will obey all rules, regulations, and orders of the FAA, California Aviation Office, and the City of Salinas, existing or as amended.
F. It is further understood and agreed that during the term of this Permit, Permittee shall use the Airport in an orderly and peaceable manner, and in strict compliance with all applicable laws and ordinances and shall not use the Airport, nor allow any person or persons to use the Airport, for any purpose whatsoever that is in violation of any law or ordinance.
17. NO ASSIGNMENT, DELEGATION, OR SUBLICENSING
This Permit, being in the nature of a personal revocable permit, may not be assigned or delegated.
However, Permittee may allow concessionaires to enter upon the Airport for the performance of functions and services within the scope of the uses allowed to Permittee under the provisions of this Permit.
18. RIGHT TO AMEND
This Permit shall be subordinate to the provisions of any existing or future agreement between City and the United States, by which City obtains federally owned surplus property or federal aid for the improvement, operation, and/or maintenance of the Airpo rt. In the event that the FAA, or any other federal agency, requires modifications or changes in this Permit as a condition for the granting of funds for the improvement of the air terminal or lands or improvements covered by its laws, rules, or regulations, Permittee agrees to consent to the amendments, modifications, revisions, supplements, or deletions of any of the terms, conditions, or requirements of this Permit as may be required to obtain such funds.
19. SPECIAL PROVISION
It is understood and agr eed that nothing contained in this Permit shall be construed as granting or authorizing the granting of an exclusive right for the use of any landing areas or air navigation facility at the Airport.
20. PERMITTEE INDEPENDENT CONTRACTOR
For all the purposes of this Permit, Permittee is and shall be deemed to be, with respect to the City, an independent contractor. It is mutually agreed and understood that nothing contained in the Permit shall be deemed or construed to constitute a partnership or joint venture between the parties to this Permit. Moreover, 2022 Airshow Permit 15
it is agreed and understood that regarding the rights and obligations provided herein, this Permit establishes the extent of the relationship between the City and Permittee. It is agreed and understood t hat the City and Permittee are independent contractors and that neither is the employee or employer of the other and that employees of one are not the employees of the other.
21. CANCELLATION BY CITY
In addition to any rights to which it may be entitled by law, City may cancel this Permit upon or after the occurrence of any of the following events:
A. The assumption by the United States Government, or any of its authorized agencies, of the operation, use or control of the Airport, or any substantial part of the Airport, in such manner as to substantially restrict the use of the Airport for any of the purposes for which Permittee is authorized; B. The existence or operation of any rule, regulation, sponsor assurance, or order of the FAA, directly or indirectly requiring the discontinuance or substantial reduction of the use of the Airport for any of the purposes for which Permittee is authorized;
C. The issuance of an injunction by any Court of competent jurisdiction restraining the use of the Airport for any of the purposes for which this Permit has authorized; D. Cancellation of any policy of insurance required by Section 9 of this Permit; E. The filing by Permittee of a voluntary petition in bankruptcy, the institution of proceedings in bankruptcy against Permittee, or the adjudication on Permittee as a bankrupt pursuant to voluntary or involuntary bankruptcy proceedings;
F. The appointment of a receiver of Permittee’s assets which results in a liquidation of Permittee’s business;
G. The general assignment of this Permit by Permittee for the benefit of creditors; or H. The default by Permittee in the performance of any of the terms and conditions required by this Permit to be kept and performed.
22. CANCELLATION BY PERMITTEE
2022 Airshow Permit 16
Permittee may cancel this Pe rmit and terminate all of its obligations at any time subsequent to the commencement of the term upon the breach of City, or City’s failure to perform any of the material covenants or agreements contained in this Permit. In such a case, the Permit fee identified in Section 4 will be refunded to Permittee.
23. WAIVER
It is agreed that a failure on the part of City to take appropriate action or to declare this Permit terminated for default by Permittee in any one or more of the terms, covenants or conditio ns will not be considered or construed as a waiver by the City of such right on any further or future default on the part of Permittee. Additionally, the subsequent acceptance of the fee by City shall not be construed as a waiver of City’s rights concerning any preceding breach of any term, covenant or condition by Permittee.
24. SURRENDER
Permittee covenants that on the last day of this Permit or any extension of it, Permittee will peaceably and quietly leave and surrender the Airport premises in as goo d a condition as they are now (or, may be in after making alterations, additions, or improvements as permitted by City) except for ordinary wear and tear.
25. ASSIGNMENT BY CITY
It is further agreed by and between City and Permittee that City reserves the right to assign, pledge, or hypothecate this Permit, without the consent of Permittee, should such assignment, pledging, or hypothecation become necessary in the financing or refinancing of the Salinas Municipal Airport.
26. SECTION HEADINGS
The section headings contained in this Permit are for convenience in reference and are not intended to define, govern, limit, modify, or in any manner affect the scope meaning, or intent of the provisions of this Permit.
27. TIME
Concerning this Permit and the performance of each and every provision contained herein, time is of the essence.
28. NOTICES
2022 Airshow Permit 17
Except as otherwise contained herein, all notices, statements, demands, consents, app rovals, authorizations, offers, agreements, appointments or designations hereunder by either party, shall be in writing and shall be sufficiently given and served upon the other party if sent by mail, postage prepaid and addressed as follows:
If to City, the same shall be addressed to:
Airport Manager
City of Salinas
Salinas Municipal Airport
30 Mortensen Avenue
Salinas, California 93905
With a copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
or to such other place as City may by such similar notice in writing designate.
If to Permittee, the same shall be addressed to:
Monterey County Airshow Association
P.O. Box 1448
Salinas, California 93902
29. LITIGATION INVOLVING PERMIT; ATTORNEY FEES
In case suit shall be brought to interpret or enforce this Permit, or any term of provision contained herein, or because of the breach of any term or provision contained herein , the prevailing party in any such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the court. City’s attorney’s fees, if awarded, shall be calculated at the market rate.
30. RIGHTS AND OBLIGATIONS UNDER PERMIT
This Permit constitutes the entire agreement between the City and Permittee and is the final expression of the City and Permittee with respect to the included terms and conditions, and as a complete and exclusive statement of the terms and conditions. Any prior agreements, premises, negotiations or representations not expressly set forth in this Permit are of no force and effect unless it is in writing and signed by the City and 2022 Airshow Permit 18
Permittee. By granting this Permit, the City does not intend to create any obligations express or implied other than those set out herein; further, this Permit shall not create any rights in any party not a signatory hereto.
31. SPONSORSHIP
A. Sponsorship Contribution From Airport Enterprise Fund. Pursuant to FAA Pol icies and Procedures Concerning the Use of Airport Revenue: Federal Register Volume 64, No. 30, February 16, 1999, the City Attorney’s Office has determined that it is permissible for the City Council to authorize a sponsorship contribution from the Airport Enterprise Fund to the California International Airshow provided the following criteria are met:
(1) The contribution must be minimal.
(2) The contribution must be substantially related to the operation of the Airport. (3) The contribution must have the intangible benefit of enhancing the Airport’s acceptance in local communities impacted by the Airport.
B. Minimal Contribution. In consideration for waving the Administrative Fees and F acility Rental Fees for the Airshow, the minimal contribution for the Airshow Sponsorship has been met.
C. Enhancement of Airport Acceptance. To ensure and maximize the enhancement of the Airport’s acceptance in the local community the following considerations will be made by the Permittee:
(1) Space will be provided in the event program or other publication, for the Airport to publish an educational article or be recognized.
(2) City and or Airport logos will be included on banners and promotional materials similar to that of equal sponsors.
(3) Booth, vendor, and or concession space will be provided to the City of Salinas, at no charge. A total of three (3) spaces shall be reserved for the City’s uses. The sole use of the City spaces will be to promote and enhance the City’s image. The Airshow shall provide entrance credentials necessary for City Staff, volunteers, or contractors to administer the space.
2022 Airshow Permit 19
(4) The Salinas Pilots Association (SPA) shall receive a $2,500.00 cash donation for volunteer services rendered during the airshow period . SPA will provide transient aircraft parking services and shuttle services for transient aircraft airshow attendees and airshow volunteers parking on the south side of the airport.
CITY OF SALINAS
_________________________________ ______________________________ Brett J. Godown, Airport Manager Date
APPROVED AS TO FORM:
_________________________________ ______________________________ Christopher A. Callihan, City Attorney Date
MONTEREY COUNTY AIRSHOW ASSOCIATION, INCORPORATED
______________________________ ______________________________ President Date
______________________________ ______________________________ Secretary Date
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-506, Version: 1
System Wide Playground Repairs, Focusing on 93905 and 93906 Approve a Resolution authorizing the City Manager to enter into Agreements with Miracle Playsystems and Ross Recreation, Inc., and for the purchase of playground equipment and labor to repair playground structures at designated locations throughout the park system, with a focus on ARPA funding direction provided by Council.
City of Salinas Printed on 9/14/2022Page 1 of 1
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: SEPTEMBER 20, 2022
DEPARTMENT: LIBRARY & COMMUNITY SERVICES
FROM: KRISTAN LUNDQUIST, DIRECTOR
TITLE: SYSTEM WIDE PLAYGROUND REPAIRS, FOCUSING ON 93905 AND 93906
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager to enter into an Agreement with Miracle Playsystems and Ross Recreation for the purchase of playground equipment and labor to repair playground structures at designated locations throughout the park system , with a focus on ARPA funding direction provided by Council.
RECOMMENDATION:
Staff recommends the City Council a pprove a Resolution authorizing the City Manager to enter into Agreements with Miracle Playsystems and Ross Recreation, Inc. for the purchase of equipment and labor to repair playground structures at designated locations.
EXECUTIVE SUMMARY:
On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA), which provided the City of Salinas with $51,567,313 in relief funds. In September 2021, the City Council allocated ARPA funds for a number of government service projects, including $2 million dol lars for playground structures, park benches and barbeque grills, the majority of which was to be spent in the 93905 and 93906 zip codes which were hit hardest by the COVID -19 pandemic. With the allocation, the September 2021 Council Resolution called for staff to check in with the Finance Committee on this item and the Public Works sidewalk/street repair allocations.
DISCUSSION:
The City of Salinas has 35 playgrounds located in parks/facilities across the City. An assessment of the playgrounds was conducted as part of the Parks, Recreation & Libraries Master Planning effort in 2017. The majority of the playgrounds were found to be in fair and/or good condition.
The playground at Williams Ranch Neighborhood Park was found to be in poor condition and in need of replacement.
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In May 2022, staff provided an update to the Finance Committee on the recommended projects identified for ARPA funding. This report included playground surfacing material system wide, two new playground structures at Williams Ranch and Northgate Neighborhood Parks, and tables, benches, and BBQ pits.
Following the review with the Finance Committee in May, staff , in conjunction with the playground manufacturing companies associated with each park, conducted an assessment to identify costs for necessary playground repairs. Across the system, we have playground apparatus from four different playground manufacturing companies including Miracle Playsystems, Ross Recreation, Playcraft and Play World.
The City has Miracle Playsystem playgrounds in twelve (12) parks. Staff has received quotes for equipment/labor to repair broken equipment in the amount of $165,128.09. A breakdown by park is included below:
Park Zip Code Repair Costs
Claremont Manor Neighborhood
Park
93901 $ 74,572.94*
Clay Street Play Lot 93901 $ 5,794.71
El Dorado Park 93906 $16,050.00
Laurel Heights Neighborhood
Park
93905 $ 7,589.40
Laurel Neighborhood Park 93906 $ 7,996.84
Laurelwood Neighborhood Park 93906 $10,136.98
Maple Play Lot 93901 No repairs identified
Mission Park 93901 $ 5,362.057
Northgate Tot Lot 93906 $13,151.63
Santa Rita Neighborhood Park 93906 $13,052.09
Soto Square 93906 $ 5,096.37
Woodside Neighborhood Park 93901 $ 6,324.56
*The repair costs for Claremont Park include the demo lition of the old, safety -hazard structure with a broken slide, and replacing it with a new piece of equipment. This playground structure is obsolete (over 35 years old) and can no longer be serviced or repaired by the vendor.
The City has Ross Recreation playgrounds in twelve (12) parks. Staff has received quotes for equipment/labor to repair broken equipment in the amount of $64,886.33. A break down by park is included below:
Park Zip Code Repair Costs
Azahel Cruz Pocket Park 93905 No repairs identified
Central Community Park 93901 $ 1,236.90
Closter Park 93905 Prop 68 Total Renovation
Creekbridge Neighborhood Park 93906 $10,563.25
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El Gabilan Play Lot 93905 $ 5,817.82
Jaycees Tot Lot 93905 $ 5052.96
Los Padres Neighborhood Park 93905 No repairs identified McKinnon Neighborhood Park 93906 $16,756.75
Monte Belle Community Park 93905 $ 5,818.68
Myrtle Court Play Lot 93905 No repairs identified
Natividad Creek Park 93905 $13,817.05
Sobranes Neighborhood Park 93905 $ 5,822.92
The City also has a total of five (5) playgrounds with PlayCraft or Playworld. At this time , we have quotes to repair the two playgrounds at Cesar Chavez Park in the amount of $8,625.27.
The repairs to these playgrounds are considered sole source as other playground manufacturing companies’ equipment is not compatible with another manufacture’s equipment. Consistent with Purchasing Policies and ordinance (2576) the purchase of equipment in the amount of more than $30,000 with one vendor requires City Council authorization.
In addition to the repairs identified above, staff recommends the design and installation of four (4) new playground structures at Northgate Neighborhood Park, Natividad Neighborhood Park, Steinbeck Neighborhood Park and Williams Ranch Neighborhood Park. All of these locations fall with in the 90905 and 93906 zip codes and the estimated total value for the new playgrounds is of approximately $822,000 (pending Steinbeck quote). See chart below for new structures:
Park Zip Code Estimated Renovation Cost
Northgate Neighborhood Park 93906 $470,000
Natividad Park 93906 $162,000
Steinbeck Neighborhood Park 93906 Pending
Williams Ranch Neighborhood
Park
93905 $190,000
During the ARPA update to the City Council on August 23, 2022, the current plan for park improvements was presented. As staff developed the plan, the focus was on safety, making necessary repairs while meeting the Council direction of the majority of the funding to be spent in the 93905 & 93906 zip codes. At the time of the update, the ratio of playground funding between 93905/06 to 93901 was 8:1. Additional quotes have been obtained and as of this report, the estimated allocation for 93905/06 is $ 967,348.01 (plus pending Steinbeck) and $93,291.68 for 93901. This represents a ratio of just over 9:1 (pending Steinbeck) and clearly meets Council’s direction of spending the bulk of the funding in the 93905 and 93906 zip codes. See chart below demonstrating total funding for playground structures in 93905 & 93906:
Park Zip Code Repair/Renovation Cost
Cesar Chavez Park 93905 $ 8,625.27
Creekbridge Neighborhood
Park
93906 $10,563.25
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El Dorado Community Park 93906 $16,050.00
El Gabilan Play Lot 93905 $ 5,814.82
Jaycee’s Tot Lot 93905 $ 5052.96
Laurel Heights Neighborhood
Park
93905 $ 7,589.40
Laurel Neighborhood Park 93906 $ 7,996.84
Laurelwood Neighborhood
Park
93906 $10,136.98
McKinnon Neighborhood
Park
93906 $16,756.75
Montebella Community Park 93905 $ 5,818.68
Natividad Creek Park 93905 $13,817.05
Natividad Neighborhood Park 93906 $162,000.00
Northgate Neighborhood Park 93906 $470,000.00
Northgate Tot Lot 93906 $13,151.63
Santa Rita Neighborhood Park 93906 $13,052.09
Sobranes Neighborhood Park 93905 $ 5,822.92
Soto Square Park 93906 $ 5,096.37
Steinbeck Neighborhood Park 93906 Pending quote
Williams Ranch
Neighborhood Park
93905 $190,000.00
Total $967,348.01
CEQA CONSIDERATION:
Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The playground repairs are consistent with the City Council Goals of:
Youth and Seniors
FISCAL AND SUSTAINABILITY IMPACT:
Funds are appropriated and available in account 3911.55.8171.
ATTACHMENTS:
Resolution
Agreement with Miracle Playsystems
Agreement with Ross Recreation (Landscape Structures)
LCS ARPA Park Spreadsheet
RESOLUTION NO. _____________________(N.C.S.)
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS WITH MIRACLE PLAYSYSTEMS AND ROSS RECREATION INC. FOR THE PURCHASE OF
PLAYGROUND EQUIPMENT AND LABOR TO REPAIR PLAYGROUND STRUCTURES AT
DESIGNATED LOCATIONS
WHEREAS, on March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA) which provided the City of Salinas with $51,567,313 in relief funds; and
WHEREAS, on September 1, 2021, the City Council allocated ARPA funds for a number of governmental service projects, including $2 million dollars for playground structures, park benches and bar-be-que grills, the majority of which was to be spent in the 93905 and 93906 zip codes; and
WHEREAS, Miracle Playsystems has evaluated the existing twelve (12) Miracle playgrounds and provided quotes for equipment and labor for necessary repairs totaling $165,128.09; and
WHEREAS, Ross Recreation has evaluated the existing twelve (12) Ross Recreation/ Landscape Structures playgrounds and provided quotes for equipment and labor for necessary repairs totaling $64,886.33; and
NOW THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL that pursuant to Salinas Municipal Code Sections 12-27 and 12-28.080 the City Manager of Salinas is authorized to enter into Agreements with Miracle Playsystems and Ross Recreation, Inc., in the amounts of 165,128.009 and $64,886.33, respectively, for the purchase of playground equipment and labor to repair playground structures at designated locations.
PASSED AND APPROVED this 20th day of September 2022 by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
________________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Agreement for Services v. January 2021 Page 1 of 6
Miracle Playsystems, Inc
August 2022
AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND MIRACLE PLAYSYSTEMS, INC
PLAYGROUND REPAIRS
THIS AGREEMENT is executed this ____ day of ___________, 2022, (“Agreement” or “Contract”) between the City of Salinas , a California Charter city and municipal corpora tion (hereinafter “City”) and Miracle Playsystems, Inc., a California Stock Corporation (Hereinafter “Contractor”).
IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: Playground equipment and labor to repair designated playgrounds. The scope of work is further discussed in Attachment B.
2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.
3. Term. The work under this Agreement shall commence ____ day of ___________, 2022 and shall be completed by ____ day of ___________, 2023, unless City grants a written extension of time as set forth in Section 2 above.
4. Payment. City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, One Hundred Sixty-Five Thousand One Hundred Twenty- Eight And Nine Hundredths Dollars ($ 165,128.09), as more fully described in Attachment B.
Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the writt en invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.
5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.
6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.
7. Indemnification. Contractor shall hold harmless, defend at its own expense , and Agreement for Services v. January 2021 Page 2 of 6
Miracle Playsystems, Inc
August 2022
indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising
out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Con tractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.
8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.
9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.
10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.
11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.
12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.
13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the rem aining provisions will continue in full force without being impaired or invalidated in any way.
14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.
15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of M onterey, and City of Salinas.
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.
Agreement for Services v. January 2021 Page 3 of 6
Miracle Playsystems, Inc
August 2022
CITY OF SALINAS
__________________________________
Steve Carrigan
City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney
CONTRACTOR
___________________________________
By (Printed Name):___________________
Its (Title):___________________________
Agreement for Services v. January 2021 Page 4 of 6
Miracle Playsystems, Inc
August 2022
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office ( “ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, prope rty damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 2 5 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) : with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds i n excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self -insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to p rovide, that the self -insured retention may be satisfied by either the named insured or City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, e mployees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf Agreement for Services v. January 2021 Page 5 of 6
Miracle Playsystems, Inc
August 2022
of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor ’s Pollution Liabil ity policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any lo ss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.
However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Maintenance of Insurance
Maintenance of insurance by Con tractor as specified shall in no way be interpreted as relieving Agreement for Services v. January 2021 Page 6 of 6
Miracle Playsystems, Inc
August 2022
Contractor of its indemnification obligations or any responsibility whatsoever and the Con tractor may carry, at its own expense, such additional insurance as it deems necessary.
Special Risks or Circumstances
City reserves the right to modify these requirements, in cluding limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
5/24/2022
Job Number: 22-0636
Job: Claremont Manor Park
Quote Name: Quote-22-0636-Claremont Manor Park
Quote Number: Q-03249
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $5,949.00
Freight: $318.00
Estimated Tax: $185.43
Total: $6,452.43
Miracle *** ADD FREIGHT & LAST P/N
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 987145BR - Miracle Step; KC
Transfer Point; Bottom; Color = BR
2 $224.00 $448.00 $41.44
MREC PARTS HW982682-1 - Miracle Hardware
Package 718-965 L1/1 (Transfer
Point)
1 $35.00 $35.00 $3.25
MREC PARTS HW988056-1 - Miracle Hardware
Package 714-965-9 L1/1
1 $18.00 $18.00 $1.67
MREC PARTS 996720TYW - Miracle Handrail
714-959-59; Color = TYW
1 $190.00 $190.00 $17.58
MREC PARTS 713248 - Miracle Parts Carton Stairs 1 $151.00 $151.00 $13.98 MREC PARTS 996793TYW - Miracle Handrail
714-993-59; Color = TYW
2 $191.00 $382.00 $35.34
MREC PARTS 713248 - Miracle Parts Carton Stairs 1 $151.00 $151.00 $13.98 MREC PARTS 713213TYW - Miracle Enclosure
Assembly - Transfer Point; Color =
TYW
1 $565.00 $565.00 $52.27
MREC PARTS 713009 - Miracle Parts Carton Panels 1 $64.00 $64.00 $5.92
Claremont Manor Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/27/2022
Sub Total: $60,546.24
Freight: $4,166.00
Estimated Tax: $3,408.27
Total: $68,120.51
Job Number: 22-0612
Job: Claremont Manor Park
Quote Name: Quote
- 22-0612-ClaremontManorPark_001
Quote Number: Q-03263
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Miracle
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC EQUIP Provide Miracle Recreation
Playground Equipment to Replace
the Existing Lokville System per
Plan View 22_0612_001; Discount is
Applied per Terms and Conditions of
Sourcewell Contract #010521-LTS
1 $42,352.00 $36,846.24 $3,408.27
Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B09 Demolish and Dispose of Existing
Lokville Structure
1 $4,290.00 $4,290.00 $0.00
B13 Offload/Transport New Equipment 1 $1,080.00 $1,080.00 $0.00 B15 Installation of New Playground
Equipment per Plan View
2_0612_001 to Specification
1 $18,330.00 $18,330.00 $0.00
Sub Total: $60,546.24
Total Freight: $4,166.00
Claremont Manor Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/24/2022
Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B13 Offload/Transport Equipment 1 $1,080.00 $1,080.00 $0.00 B15 Installation of New Components
(Listed Above) to Specification
1 $2,865.00 $2,865.00 $0.00
Sub Total: $5,949.00
Total Freight: $318.00
Total Estimated Tax: $185.43
Grand Total: $6,452.43
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
Please confirm or edit order information below.
End User Company:
City of Salinas
End User Contact:
End User Email:
Delivery Contact:
Delivery Email:
Delivery Phone:
Delivery Address:
Site Address:
1220 San Fernando Dr
Salinas
Bill To Email:
Bill To:
City of Salinas,
320 Lincoln Avenue,
Salinas, CA,
93901-2639
Customer Reference #:
Claremont Manor Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/24/2022
Job Number: 22-0640
Job: Clay St Park
Quote Name: Quote-22-0640-Clay St Park
Quote Number: Q-03240
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $5,347.00
Freight: $318.00
Estimated Tax: $129.71
Total: $5,794.71
Miracle
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 985771LVD - Miracle Exit Section
30" Diameter Tube With Inserts;
Rockite = LVD
1 $1,245.00 $1,245.00 $115.17
MREC PARTS 978942TEL - Miracle Front Leg -
Tube Slides; Color = TEL
1 $142.00 $142.00 $13.14
MREC PARTS HW985246-1 - Miracle Hardware
Package 714-739-5 M1/1
1 $15.00 $15.00 $1.40
Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B13 Offload/Transport New Equipment 1 $1,080.00 $1,080.00 $0.00 B15 Installation of New Components as
Listed Above to Specification
1 $2,865.00 $2,865.00 $0.00
Sub Total: $5,347.00
Total Freight: $318.00
Total Estimated Tax: $129.71
Clay St Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
6/1/2022
Job Number: 22-0841
Job: El Dorado Park
Quote Name: Quote-22-0841-ElDoradoPark_001
Quote Number: Q-03501
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $14,039.00
Freight: $1,130.00
Estimated Tax: $881.00
Total: $16,050.00
Miracle
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 714-965-59C - Miracle Transfer
Point Complete; Single Step, Closed
Handrails; Colors: PVC = BR; Post/
Clamp = GRN; Accents = ORN
1 $6,251.00 $6,251.00 $578.23
MREC PARTS 984407BR - Miracle Deck; KC; 1/2
Hexagon, 5-Post; FPS; Color = BR
1 $1,445.00 $1,445.00 $133.67
MREC PARTS 713268 - Miracle Pats Carton -
714-504 (1/2 Hexagon Deck)
1 $74.00 $74.00 $6.85
MREC PARTS 988037BR - Miracle Stair ATA; 18"
Rise X 54" (Extended); MTII FG;
Color = BR
2 $805.00 $1,610.00 $148.93
MREC PARTS 713248 - Miracle Parts Carton; Stairs 2 $72.00 $144.00 $13.32 Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B13 Offload/Transport New Equipment 1 $1,080.00 $1,080.00 $0.00
El Dorado Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
6/1/2022
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B15 Installation of New Components
Listed Above; Includes Demolition
and Disposal of Components to be
Replaced
1 $3,435.00 $3,435.00 $0.00
Sub Total: $14,039.00
Total Freight: $1,130.00
Total Estimated Tax: $881.00
Grand Total: $16,050.00
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
Please confirm or edit order information below.
End User Company:
City of Salinas
End User Contact:
End User Email:
Delivery Contact:
Delivery Email:
Delivery Phone:
Delivery Address:
Site Address:
1655 El Dorado Dr
Salinas
Bill To Email:
Bill To:
City of Salinas,
320 Lincoln Avenue,
Salinas, CA,
93901-2639
Customer Reference #:
El Dorado Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/24/2022
Job Number: 22-0639
Job: Laurel Heights Park
Quote Name: Quote-22-0639-Laurel Heights Park
Quote Number: Q-03261
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $6,922.00
Freight: $392.00
Estimated Tax: $275.40
Total: $7,589.40
Miracle
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 987145HG - Miracle Step, KC;
transfer Point Bottom; FPS; Color =
HG
1 $224.00 $224.00 $20.72
MREC PARTS 987153HG - Miracle Deck, Transfer
Point Assembly; Color = HG
1 $891.00 $891.00 $82.43
MREC PARTS 987179HG - Miracle Stair; 43-1/2"
Rise; ATA FPS; Color = HG
1 $1,793.00 $1,793.00 $165.86
MREC PARTS 988056 - Miracle Parts Carton KC
Transfer Point; FPS
1 $69.00 $69.00 $6.39
Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B13 Offload/Transport New Equipment 1 $1,080.00 $1,080.00 $0.00 B15 Installation of New Components as
Listed Above to Specification
1 $2,865.00 $2,865.00 $0.00
Laurel Heights Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/24/2022
Job Number: 22-0645
Job: Laurel Park
Quote Name: Quote-22-0645-Laurel Park
Quote Number: Q-03243
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $7,203.40
Freight: $492.00
Estimated Tax: $301.44
Total: $7,996.84
Miracle
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 982972YLW - Miracle Enclosure
Assembly; Transfer Point; Color =
YLW
2 $259.00 $518.00 $47.92
MREC PARTS HW991031-1- Miracle Hardware
Package (Wall Enclosure) 718-816
S1/1
2 $6.12 $12.24 $1.12
MREC PARTS 986365BL - Miracle Cargo Net With
Rungs; 4' Deck; PVC = BL
1 $660.00 $660.00 $61.05
MREC PARTS HW982561-1 - Miracle Hardware
Package Cargo Climber 718-995 S1/1
1 $8.16 $8.16 $0.75
MREC PARTS 984351BL - Miracle Deck, KC
Square; FPS; PVC = BL
1 $894.00 $894.00 $82.70
MREC PARTS 713266 - Miracle Parts Carton Square
Deck 714-502
1 $63.00 $63.00 $5.84
MREC PARTS 987145BL - Miracle Step; KC
Transfer Point Bottom; FPS; PVC =
BL
1 $224.00 $224.00 $20.72
MREC PARTS 713266 - Miracle Parts Carton Square
Deck; 714-502
1 $63.00 $63.00 $5.84
Laurel Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/24/2022
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 988037BL - Miracle Stair, ATA; 18"
Rise; MTII FG; PVC = BL
1 $805.00 $805.00 $74.47
MREC PARTS HW912380-1 - Miracle Hardware
Package; Clamp/Bit (2) S1/1
1 $11.00 $11.00 $1.03
Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B13 Offload/Transport New Equipment 1 $1,080.00 $1,080.00 $0.00 B15 Installation of New Components as
Listed Above to Specification
1 $2,865.00 $2,865.00 $0.00
Sub Total: $7,203.40
Total Freight: $492.00
Total Estimated Tax: $301.44
Grand Total: $7,996.84
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
Please confirm or edit order information below.
End User Company:
City of Salinas
End User Contact:
End User Email:
Delivery Contact:
Delivery Email:
Bill To Email:
Bill To:
City of Salinas,
,
, ,
Laurel Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/24/2022
Job Number: 22-0641
Job: Laurelwood Park
Quote Name: Quote-22-0641-Laurelwood Park
Quote Number: Q-03250
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $9,002.10
Freight: $667.00
Estimated Tax: $467.88
Total: $10,136.98
Miracle
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 982553TYW - Miracle - Anchor -
Cargo Net with Rungs; Color = TYW
1 $163.00 $163.00 $15.09
MREC PARTS 983100 - Miracle Parts Carton
714-995 (Cargo Climber)
1 $67.00 $67.00 $6.21
MREC PARTS 984353HG - Miracle Deck; KC 1/2
Hexagon; Color = HG
1 $1,432.00 $1,432.00 $132.46
MREC PARTS 713267 - Miracle Part Carton
714-503-9
1 $69.00 $69.00 $6.39
MREC PARTS 995771 - Miracle Post Weldment, X-
Cavator
1 $122.00 $122.00 $11.29
MREC PARTS 978942TYW - Miracle Front Leg -
Tube Slides
1 $142.00 $142.00 $13.14
MREC PARTS HW912298-1 - Miracle Hardware
Package; KC; BR SKT S1/1
1 $5.10 $5.10 $0.48
MREC PARTS 988056 - Miracle Parts Carton, KC
Transfer Point FPS
1 $69.00 $69.00 $6.39
MREC PARTS 984353HG - Miracle Deck; KC, 1/2
Hexagon FPS; Color = HG
1 $1,432.00 $1,432.00 $132.46
MREC PARTS 713267 - Miracle Parts Carton
714-503-9
1 $69.00 $69.00 $6.39
Laurelwood Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/24/2022
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 987145HG - Miracle Step, KC;
Transfer Point Bottom FPS; Color =
HG
1 $224.00 $224.00 $20.72
MREC PARTS 988139HG - Miracle TC Transfer
Point Deck; FPS; Color = HG
1 $545.00 $545.00 $50.42
MREC PARTS 988142HG - TC Transfer Point Top
Step; FPS (22-7/8" Rise); Color = HG
1 $683.00 $683.00 $63.19
MREC PARTS HW982682-1 - Miracle Hardware
Package 718-965 L1/1
1 $35.00 $35.00 $3.25
Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B13 Offload/Transport Equipment 1 $1,080.00 $1,080.00 $0.00 B15 Installation of New Components as
Listed Above to Specification
1 $2,865.00 $2,865.00 $0.00
Sub Total: $9,002.10
Total Freight: $667.00
Total Estimated Tax: $467.88
Grand Total: $10,136.98
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
Please confirm or edit order information below.
Laurelwood Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
7/19/2022
Mission Park, - Replacement Parts
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
Job Number: 22-1059
Job: Mission Park, - Replacement Parts
Quote Name: Quote-22-1059-Mission Park, - Replacement Parts Quote Number: Q-03758
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $4,298.00
Freight: $667.00
Estimated Tax: $397.57
Total: $5,362.57
Miracle
Product Code Description Qty Rate Total Estimated Tax ( if applicable)
Miracle Parts Miracle Equipment Per 22-
1059_Mission Park-Replacement
Part_001. Colors: Accent: White,
Clamp: Teal, Swing Leg: Teal, Swing
Top Rail: Teal, Swing Yoke: White,
Swing Seats Belt & Tot: Sand.
1 $4,298.00 $4,298.00 $397.57
Sub Total: $4,298.00
Total Freight: $667.00
Total Estimated Tax: $397.57
Grand Total: $5,362.57
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
4/28/2022
Northgate Tot Lot
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
Job Number: 22-0638
Job: Northgate Tot Lot
Quote Name: Quote-22-0638-Northgate Tot Lot
Quote Number: Q-03241
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $11,001.00
Freight: $1,133.00
Estimated Tax: $1,017.63
Total: $13,151.63
Miracle
Product Code Description Qty Rate Total Estimated Tax ( if applicable)
MREC PARTS 984353P - DECK KC ½ HEX 4 $1,432.00 $5,728.00 $529.84 MREC PARTS 713267 - PARTS CARTON 4 $69.00 $276.00 $25.53 MREC PARTS 987145P - STEP 1 $224.00 $224.00 $20.72
MREC PARTS 987153P- DECK TRANSER POINT ASSY 1 $891.00 $891.00 $82.43 MREC PARTS 988056 - PARTS CARTON 1 $84.00 $84.00 $7.77
MREC PARTS 985208P - STRAIGHT 30” TUBE SLIDE
ASSY 5' DECK
1 $3,783.00 $3,783.00 $349.94
MREC PARTS HW985246-1 - HRDW PKG 1 $15.00 $15.00 $1.40
Sub Total: $11,001.00
Total Freight: $1,133.00
Total Estimated Tax: $1,017.63
Grand Total: $13,151.63
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
5/24/2022
Job Number: 22-0643
Job: Santa Rita Park
Quote Name: Quote-22-0643-Santa Rita Park
Quote Number: Q-03238
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $11,628.12
Freight: $812.00
Estimated Tax: $611.97
Total: $13,052.09
Miracle 2-5 Structure
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 988146HG - Miracle TC 1/2
Hexagon Deck FPS; Color = HG
1 $1,325.00 $1,325.00 $122.57
MREC PARTS 982074 - Miracle Parts Carton (Half
Hexagon Deck 718-503)
1 $73.00 $73.00 $6.76
MREC PARTS 982972SND - Miracle Enclosure
Assembly, Transfer Point; Color =
SND
1 $259.00 $259.00 $23.97
MREC PARTS HW991031-1 - Miracle Hardware
Package; Wall Enclosure 718-816
S1/1
1 $6.12 $6.12 $0.57
MREC PARTS 988162HG - Miracle TC 3 Step ATA;
FPS; Color = HG
1 $886.00 $886.00 $81.96
MREC PARTS HW982279-1 - Miracle Hardware
Package Stairs 1' Rise 718-810
1 $24.00 $24.00 $2.22
MREC PARTS 987195HG - Miracle Stair; 5' Deck;
Typhoon Slide; ADA; Color = HG
1 $597.00 $597.00 $55.23
MREC PARTS 989361SND - Miracle Step
Enclosure; Right Hand; 714-748-59;
Color = SND
1 $484.00 $484.00 $44.77
Santa Rita Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/24/2022
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 989362SND - Miracle Step
Enclosure; Left Hand; 714-748-59;
Color = SND
1 $486.00 $486.00 $44.96
MREC PARTS HW985505-1 - Miracle Hardware
Package; 718-749-5 L1/2
1 $24.00 $24.00 $2.22
Miracle 5-12 Structure
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 988146P - Miracle TC - 1/2 Hexagon
Deck; FPS; Color = HG
1 $1,325.00 $1,325.00 $122.57
MREC PARTS 982074 - Miracle Parts Carton
718-503 (Half Hexagon Deck)
1 $73.00 $73.00 $6.76
MREC PARTS 987148HG - Miracle Stair; 21-3/4"
Rise; ATA FPS; Color = HG
1 $617.00 $617.00 $57.08
MREC PARTS 983000SND - Miracle Transfer Point
Handrail Assembly; Painted; Color =
SND
1 $352.00 $352.00 $32.56
MREC PARTS 988056TYW - Miracle Parts Carton
KC; Transfer Point FPS; Color =
TYW
1 $84.00 $84.00 $7.77
Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B13 Offload/Transport New Equipment 1 $1,080.00 $1,080.00 $0.00 B15 Installation of New Components as
Listed Above to Specification
1 $3,933.00 $3,933.00 $0.00
Sub Total: $11,628.12
Total Freight: $812.00
Total Estimated Tax: $611.97
Grand Total: $13,052.09
Santa Rita Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
5/24/2022
Job Number: 22-0646
Job: Soto Square Park
Quote Name: Quote-22-0646-Soto Square Park
Quote Number: Q-03234
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $4,657.00
Freight: $318.00
Estimated Tax: $121.37
Total: $5,096.37
Miracle
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 713213SND - Miracle Enclosure
Assembly Transfer Point; Color =
SND
1 $386.00 $386.00 $35.71
MREC PARTS 713009 - Miracle Parts Carton Panels 1 $64.00 $64.00 $5.92 MREC PARTS 987141HG - Miracle Stair; 24" Rise
ATA; Accessible FPS; Color = HG
1 $826.00 $826.00 $76.41
MREC PARTS 713248 - Miracle Parts Carton Stairs 1 $36.00 $36.00 $3.33 Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B13 Offload/Transport New Equipment 1 $480.00 $480.00 $0.00 B15 Installation of New Components as
Listed Above to Specification
1 $2,865.00 $2,865.00 $0.00
Sub Total: $4,657.00
Total Freight: $318.00
Soto Square Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
6/1/2022
Job Number: 22-0637
Job: Woodside Park
Quote Name: Quote-22-0637-Woodside Park
Quote Number: Q-03226
Prepared by:
JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $5,832.00
Freight: $318.00
Estimated Tax: $174.56
Total: $6,324.56
Miracle
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 987145HG - Miracle Step, KC
Transfer Point Bottom; FPS; Color =
HG
1 $224.00 $224.00 $20.72
MREC PARTS 987148HG - Miracle Stair; 21-3/4"
Rise, ATA FPS; Color = HG
1 $617.00 $617.00 $57.08
MREC PARTS 983006BRG - Miracle Handrail;
ATA for Transfer Point Stairs 3' Rise;
Painted - Color = BRG
2 $454.00 $908.00 $83.99
MREC PARTS 988056 - Miracle Parts Carton, KC
Transfer Point FPS
2 $69.00 $138.00 $12.77
Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B13 Offload/Transport New Equipment 1 $1,080.00 $1,080.00 $0.00 B15 Installation of New Parts for Transfer
Point; Includes Demolition and
Disposal of Parts to be Replaced
1 $2,865.00 $2,865.00 $0.00
Woodside Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
PAYMENT BOND
(LABOR AND MATERIAL BOND)
(To be completed and submitted after project award)
KNOW ALL MEN BY THESE PRESENT, that WHEREAS, the City Council of the City of Salinas, Monterey County, State of California, by Resolution No. (N.C.S.) passed , 20 , has been awarded to
hereinafter designated as
"Principal," a Contract for
as
Playground Repairs
WHEREAS, said Principal is required to furnish a bond in connection and with said Contract, provided that if said Principal or any of his/her or its Subcontractors shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance for the work Contracted to be done for any work or labor done thereon of any kind, the Surety of this bond will pay the same to the extend hereinafter set forth;
WHEREAS, said Principal is required under the terms of said Contract to furnish a Bond for the faithful performance of said Contract:
Now, therefore, We, the Principal and
Surety, are held and firmly bounded to the City of Salinas, Monterey County, California, in the penal sum of
($ ) Dollars, lawful money of the United States, being not less than 100% of the estimated Contract cost of the work, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, or any of his/her heirs, executors, administrators, successors, or assigns shall fail to pay for any materials, provisions, provender, or other supplies or teams used in, upon, for, or about the performance of the work Contracted to be done, or for any work or labor thereon of any respect to such work or labor, as required by the provisions of Division 2, Part 1, Chapter 5 of the Public Contracts Code of the State of California, and provided that the persons, companies, or other supplies, teams, appliances, or power used in, upon, for, or about t he performance of the work contracted to be executed or performed, or any person, company, or corporation renting or hiring teams, implements, or machinery of power for or contributing to said work to be done, or any person who performs work or labor upon same, or any person who supplies both work and materials therefore, shall have complied with the Provisions of said Government Code, then said Surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney's fee as shall be fixed by the court, awarded and taxed as in the above - mentioned Code provided.
This bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under said Government Code so as to give a right to action to them or their assigns in any suit brought upon this bond.
And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, to the work to be performed thereunder, or the Specifications accompanying the same shall in anyway affect its obligations of this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, to the work, or to the Specifications.
IN WITNESS WHEREOF, the above bond parties have executed this instrument under their seals this day of , 20 , the name and
corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative; pursuant to authority of its governing body.
Principal Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
Surety Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
BOND OF FAITHFUL PERFORMANCE
Playground Repairs
WHEREAS, said Principal is required under the terms of said Contract/Project to furnish a Bond for the faithful performance of said Contract/Project;
Now, therefore, We, the Principal and as
Surety, are held and firmly bounded to the City of Salinas, Monterey County, California, in the penal sum of
($ ) Dollar s, lawful money of the United States, being not less than 100% of the estimated Contract/Project cost of the work, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bound Principal, his/her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and faithfully perform the covenants, conditions, and agreements in the said Contract/Project and any alterations made as therein provided, on his/her or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of Salinas, its officers and agents, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue.
As a condition precedent to the satisfactory completion of the said Contract/Project the above obligation in the amount of not less than 10% of the estimated Contract/Project cost, shall hold good for a period of 1 year after the completion acceptance of the said work, during which time if the above bound Principal, his/her or its heirs, executors, administrators, successors or assigns shall fail to make full complete and satisfactory repair and replacements or totally protect the said City of Salinas from loss or damage made evident during said period of 1 year from the date of acceptance of said work, and resulting from or caused by defective materials or faulty workmanship in the prosecution of the work done, the above obligation in the amount of not less than 10% of the total bid Proposal cost shall remain in full force and virtue, otherwise the above obligation shall be void. However, nothing in this paragraph to the contrary notwithstanding, the obligation of the Surety hereunder shall continue so long as any obligation of the Principal remains.
For any moneys earned by the Principal and withheld by the City of Salinas to ensure the performance of the Contract/Project, the Principal may, at his/her request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided within the Provisions Section 22300 of the Public Contracts Code of the State of California.
And the
said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration and addition to the terms of the Contract/Project or to the work to be performed thereunder or the Specifications accompanying the same shall in anyway affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contractor or to the work or to the Specifications.
IN WITNESS WHEREOF t he above bond parties hav e execut ed this instrument under their seal s this day of , 20 , the name and
corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative; pursuant to authority of its governing body.
Principal Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
Surety Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
Agreement for Services v. January 2021 Page 1 of 6
Ross Recreation Equipment Company, Inc
September 2022
AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND ROSS RECREATION EQUIPMENT COMPANY, INC.
PLAYGROUND REPAIRS
THIS AGREEMENT is executed this ____ day of ___________, 2022, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corpora tion (hereinafter “City”) and Ross Recreation Equipment Company, Inc., a California Corporation (Hereinafter “Contractor”).
IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: Playground equipment and labor to repair designated playgrounds. The scope of work is further discussed in Attachment B.
2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.
3. Term. The work under this Agreement shall commence ____ day of ___________, 2022 and shall be completed by ____ day of ___________, 2023, unless City grants a written extension of time as set forth in Section 2 above.
4. Payment. City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, sixty-four thousand eight hundred eighty -six and thirty - three hundredths ($64,886.33), as more fully described in Attachment B. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not bee n performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.
5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.
6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.
7. Indemnification. Contractor shall hold harmless, defend at its own expense , and Agreement for Services v. January 2021 Page 2 of 6
Ross Recreation Equipment Company, Inc
September 2022
indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising
out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Con tractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.
8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.
9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.
10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.
11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.
12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.
13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforce able, the remaining provisions will continue in full force without being impaired or invalidated in any way.
14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.
15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California , County of Monterey, and City of Salinas.
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.
Agreement for Services v. January 2021 Page 3 of 6
Ross Recreation Equipment Company, Inc
September 2022
CITY OF SALINAS
__________________________________
Steve Carrigan
City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney
CONTRACTOR
___________________________________
By (Printed Name):___________________
Its (Title):___________________________
Agreement for Services v. January 2021 Page 4 of 6
Ross Recreation Equipment Company, Inc
September 2022
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office ( “ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & adverti sing injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of Califor nia, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) : with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entit led to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self -insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and vol unteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf Agreement for Services v. January 2021 Page 5 of 6
Ross Recreation Equipment Company, Inc
September 2022
of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects t he City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor ’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor ag rees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effe cting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.
However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor s hall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Maintenance of Insurance
Maintenance of insurance by Con tractor as specified shall in no way be interpreted as relieving Agreement for Services v. January 2021 Page 6 of 6
Ross Recreation Equipment Company, Inc
September 2022
Contractor of its indemnification obligations or any responsibility whatsoever and the Con tractor may carry, at its own expense, such additional insurance as it deems necessary.
Special Risks or Circumstances
City reserves the right to modify these requirements, in cluding limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
1-3 WeeksEst Lead Time
11/23/2022Quote Exp Date
8/23/2022Quote Date
00038981Quote Number
Central Park Slide ExitQuote Name
Central Park Slide PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Signature ______________________________________
Name ________________________________________
Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, safety surfacing or inspection unless otherwise noted. Unless noted, freight costs assume semi-truck access and do not include a lift-gate.
Deposits may be required before order can be placed depending on customer credit terms. Your purchase is subject to the terms and conditions of this quote, approval of this quote agrees to those terms.
Due to material cost increases, Ross Recreation may not be able to hold pricing past the stated expiration date on this quote. If ordering materials after the expiration date please request a revised quote for current pricing. $1,236.90Total
$184.00Freight Amount
$0.00Labor Amount
$89.15Tax Amount
$963.75Materials Amount
Net 30 On Materials ShipmentCredit Terms
9.2500%Tax Rate
Monterey County/ SalinasCounty/ City Tax
Quantity Product Product Description Sales Price Total Price
1.00 129661 Exit Section, 24" Diameter, BLUE $385.00 $385.00
12.00 133047 Tunnel Attachment Block, Specify Color $2.92 $35.04
12.00 100198 3/8" x 1-1/8" B.H. Cap Screw with Pin, SST Patch $1.72 $20.64
2.00 100196 3/8" x 7/8" B.H. Cap Screw with Pin, SST Patch $1.94 $3.88
1.00 108565 Transfer Deck Handbar, BROWN $486.00 $486.00
1.00 153169 HDW PKG HANDBAR TRANS DK $14.35 $14.35
12.00 100327 3/8" Standard Hex Nut, SST $0.80 $9.60
12.00 100365 3/8" SAE Flat Washer, SST $0.34 $4.08
1.00 100685 Long Arm Hex Key $3.35 $3.35
1.00 100686 Hex Bit, Standard $1.81 $1.81
1.00 Install Instructions Install Instructions for Transfer Module (128714) and Tunnel Slide (120987) $0.00 $0.00 Total Quote Amounts
Notes to Customer
Attachment B
426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
1-3 WeeksEst Lead Time
11/23/2022Quote Exp Date
8/23/2022Quote Date
00038981Quote Number
Central Park Slide ExitQuote Name
Central Park Slide PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Title __________________________________________
Date _________________________________________
426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
6-8 weeksEst Lead Time
6/25/2022Quote Exp Date
4/25/2022Quote Date
00038261Quote Number
Creekbridge Various PartsQuote Name
Creekbridge Various PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, inspection, or safety surfacing unless otherwise noted. Unless noted, freight costs assume semi-truck access and do not include a lift-gate. $10,563.25Total
$1,033.00Freight Amount
$3,500.00Labor Amount
$510.57Tax Amount
$5,519.68Materials Amount
Net 30 On Materials ShipmentCredit Terms
9.2500%Tax Rate
Monterey County/ SalinasCounty/ City Tax
Quantity Product Product Description Sales
Price
Total
Price
1.00 Parts
LSI Parts Quote #1164356-01-01, includes replacement parts below with corresponding hardware:
- 2-5 Transfer Deck
- 5-12 Transfer Deck
- Square Deck
- Storefront Panel
- SpyroSlide Hood
- Chain Ladder
* See attached for line item breakdown
$5,519.68 $5,519.68
1.00 Installation
Installation of various decks, Storefront Panel, SpyroSlide section and Chain Ladder by a manufacturer certified installer.
* Project DIR # needed for State Prevailing Wage projects. * Installation price quoted for favorable working conditions. If rock, poor soil conditions, a high water table and/or other unforeseen site conditions exist requiring additional materials and labor, additional charges may be incurred.
* Installation quoted includes standard manufacturer provided footing details; if different footing details are provided by the owner/specifier, a change order will be required. * Installation quoted includes installing footings through native soil or 95% compacted base rock.
If installing through concrete, asphalt or through less compacted or permeable base or drain rock, or in other conditions, please provide additional details and a change order may be required.
$3,500.00 $3,500.00
Total Quote Amounts
Notes to Customer
426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
6-8 weeksEst Lead Time
6/25/2022Quote Exp Date
4/25/2022Quote Date
00038261Quote Number
Creekbridge Various PartsQuote Name
Creekbridge Various PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Signature ______________________________________
Name ________________________________________
Title __________________________________________
Date _________________________________________
Due to material cost increases, Ross Recreation may not be able to hold pricing past the stated expiration date on this quote. If ordering materials after the expiration date please contact your sales representative for current pricing. 426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
6-8 weeksEst Lead Time
7/25/2022Quote Exp Date
4/25/2022Quote Date
00038262Quote Number
El Gabilan Slide PartsQuote Name
El Gabilan SlidesOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, inspection, or safety surfacing unless otherwise noted. Unless noted, freight costs assume semi-truck access and do not include a lift-gate. $5,817.82Total
$625.00Freight Amount
$2,500.00Labor Amount
$228.00Tax Amount
$2,464.82Materials Amount
Net 30 On Materials ShipmentCredit Terms
9.2500%Tax Rate
Monterey County/ SalinasCounty/ City Tax
Quantity Product Product Description Sales
Price
Total
Price
1.00 124876 SlideWinder Entrance Section, GRANITE $1,035.00 $1,035.00
1.00 121371 Entrance/Deck Mount Hardware Package $12.60 $12.60
1.00 154942 SlideWinder Section Hardware Package $15.75 $15.75
1.00 130612 Single Wave Slide, BLUE $1,364.00 $1,364.00
1.00 131672 Single Wave Slide Hardware Package $32.55 $32.55
1.00 100685 Long Arm Hex Key $3.20 $3.20
1.00 100686 Hex Bit, Standard $1.72 $1.72
1.00 Install
Instructions Install Instructions for Wave Slide & SlideWinder $0.00 $0.00
1.00 Installation
Installation of slide bedway/section by a manufacturer certified installer. * Project DIR # needed for State Prevailing Wage projects. * Installation price quoted for favorable working conditions. If rock, poor soil conditions, a high water table and/or other unforeseen site conditions exist requiring additional materials and labor, additional charges may be incurred.
* Installation quoted includes standard manufacturer provided footing details; if different footing details are provided by the owner/specifier, a change order will be required. * Installation quoted includes installing footings through native soil or 95% compacted base rock.
If installing through concrete, asphalt or through less compacted or permeable base or drain rock, or in other conditions, please provide additional details and a change order may be required.
$2,500.00 $2,500.00
Total Quote Amounts
Notes to Customer
426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
6-8 weeksEst Lead Time
7/25/2022Quote Exp Date
4/25/2022Quote Date
00038262Quote Number
El Gabilan Slide PartsQuote Name
El Gabilan SlidesOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Signature ______________________________________
Name ________________________________________
Title __________________________________________
Date _________________________________________
Due to material cost increases, Ross Recreation may not be able to hold pricing past the stated expiration date on this quote. If ordering materials after the expiration date please contact your sales representative for current pricing. 426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
1-3 WeeksEst Lead Time
11/23/2022Quote Exp Date
8/23/2022Quote Date
00038984Quote Number
Jaycee's Tot Lot PartsQuote Name
Jaycee's Tot Lot PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Quantity Product Product Description Sales
Price
Total
Price
2.00 251713
5i Formed Play Safe Plate 5-12 Years w/ Attaching HDW
* as alternative to damaged Welcome Sign
$17.70 $35.40
6.00 100198 3/8" x 1-1/8" B.H. Cap Screw with Pin, SST Patch $1.72 $10.32
2.00 123224 3/8" x 1-11/16" B.H. Cap Screw with Pin, SST Patch $3.95 $7.90
2.00 124460 3/8" x 3-3/4" B.H. Cap Screw with Pin, SST Patch $5.64 $11.28
2.00 100196 3/8" x 7/8" B.H. Cap Screw with Pin, SST Patch $1.94 $3.88
4.00 100203 5/8" x 2-1/4" B.H. Cap Screw with Pin, SST Patch $9.05 $36.20
2.00 122007 Wiggle Ladder Chain; 58-9/16" PVC, BROWN $66.30 $132.60
2.00 100353 3/8" Flange Nut with Pin, SST $2.59 $5.18
2.00 130953 Handhold Panel, YELLOW $180.00 $360.00
1.00 129888 Table Panel Hardware Packge $34.25 $34.25
2.00 154942 Hardware Package, SlideWinder2 Section $16.58 $33.16
1.00 152778 Table Top Hardware Package $30.95 $30.95
1.00 124868 SlideWinder Left Elbow Section, GREEN $507.35 $507.35
4.00 100327 3/8" Standard Hex Nut, SST $0.79 $3.16
3.00 119813 Wiggle Ladder Rail; 13/16" OD X 27-15/16", BROWN $84.20 $252.60
2.00 108569 40-7/16" Steel Rail, TenderTuff-coated, Specify Color $124.00 $248.00
1.00 129870 Table Panel End, YELLOW $182.00 $182.00
1.00 130370 Table Panel Top, YELLOW $322.00 $322.00
2.00 100362 3/8" Flat Washer, SST $0.49 $0.98
1.00 100685 Long Arm Hex Key $3.37 $3.37
1.00 100686 Hex Bit, Standard $1.81 $1.81
1.00 Install
Instructions Install Instructions for various components $0.00 $0.00
1.00 Installation
Installation of various parts quoted above by a manufacturer certified installer. * Project DIR # needed for State Prevailing Wage projects. * Installation price quoted for favorable working conditions. If rock, poor soil conditions, a high water table and/or other unforeseen site conditions exist requiring additional materials and labor, additional charges may be incurred.
* Installation quoted includes standard manufacturer provided footing details; if different footing $2,000.00 $2,000.00 426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
1-3 WeeksEst Lead Time
11/23/2022Quote Exp Date
8/23/2022Quote Date
00038984Quote Number
Jaycee's Tot Lot PartsQuote Name
Jaycee's Tot Lot PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Signature ______________________________________
Name ________________________________________
Title __________________________________________
Date _________________________________________
Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, safety surfacing or inspection unless otherwise noted. Unless noted, freight costs assume semi-truck access and do not include a lift-gate.
Deposits may be required before order can be placed depending on customer credit terms. Your purchase is subject to the terms and conditions of this quote, approval of this quote agrees to those terms.
Due to material cost increases, Ross Recreation may not be able to hold pricing past the stated expiration date on this quote. If ordering materials after the expiration date please request a revised quote for current pricing. $5,052.96Total
$625.00Freight Amount
$2,000.00Labor Amount
$205.57Tax Amount
$2,222.39Materials Amount
Net 30 On Materials ShipmentCredit Terms
9.2500%Tax Rate
Monterey County/ SalinasCounty/ City Tax
details are provided by the owner/specifier, a change order will be required. * Installation quoted includes installing footings through native soil or 95% compacted base rock.
If installing through concrete, asphalt or through less compacted or permeable base or drain rock, or in other conditions, please provide additional details and a change order may be required.
Total Quote Amounts
Notes to Customer
426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
2-4 weeksEst Lead Time
11/23/2022Quote Exp Date
8/23/2022Quote Date
00038986Quote Number
McKinnon Park PartsQuote Name
McKinnon Park PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Quantity Product Product Description Sales
Price
Total
Price
1.00 115228A Driver Panel (Permalene ) Above Deck $1,105.00 $1,105.00
2.00 116244B Pipe Barrier Above Deck w/Wheel $950.00 $1,900.00
2.00 116244A Pipe Barrier Above Deck w/o Wheel $825.00 $1,650.00
1.00 115227A Zoo Panel Above Deck $715.00 $715.00
2.00 128824 90° Attachment Bracket, For Wire Barriers And Pipe Barriers, Specify Color $27.90 $55.80
1.00 164128 BONGO PANEL DK MNT $618.00 $618.00
1.00 109385 BOW ASHIP (L) $802.00 $802.00
1.00 109382 BOW ASHIP (R) $802.00 $802.00
1.00 127242 BRKT STRG WHL 3-3/16i SFT PNT $47.00 $47.00
1.00 124984 HDW DK MNT PNL T-DECK PV $52.00 $52.00
1.00 132740 HDW PKG ABOVE DK BARR PV $48.30 $48.30
1.00 106821 HDW PKG ASHIP BOW DB $114.00 $114.00
1.00 164415 HDW PKG BONGO PANEL $55.00 $55.00
1.00 240354 HDW STEERING WHL BARRIER $28.35 $28.35
1.00 162912 SQUAT PRESS FRM PNT $284.00 $284.00
2.00 164523 SCREEN PLATE BONGO PNT $38.05 $76.10
1.00 109363 SEAT ASHIP $213.00 $213.00
1.00 163911 SMALL BONGO ROTO $266.00 $266.00
1.00 108432 Steering Wheel, Specify Color $251.00 $251.00
1.00 222309 Steering Whl Wire Barr Brkt Painted $35.00 $35.00
1.00 132760 WIRE BARRIER PB/PV $704.00 $704.00
2.00 116055 HANDHOLD PNL PBPV $174.00 $348.00
1.00 125970 HDW 24-40i VERT LADR T-DK $49.00 $49.00
1.00 109139 VERT LADR PNL 40i $662.00 $662.00
2.00 100685 Long Arm Hex Key $3.20 $6.40
2.00 100686 Hex Bit, Standard $1.72 $3.44
1.00 Install
Instructions Install Instructions for Adventureship, Vertical Ladder Panel, Bongo Panel & Wire Barrier $0.00 $0.00 Installation of all replacement parts quoted above by a manufacturer certified installer. 426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
2-4 weeksEst Lead Time
11/23/2022Quote Exp Date
8/23/2022Quote Date
00038986Quote Number
McKinnon Park PartsQuote Name
McKinnon Park PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Signature ______________________________________
Name ________________________________________
Title __________________________________________
Date _________________________________________
Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, safety surfacing or inspection unless otherwise noted. Unless noted, freight costs assume semi-truck access and do not include a lift-gate.
Deposits may be required before order can be placed depending on customer credit terms. Your purchase is subject to the terms and conditions of this quote, approval of this quote agrees to those terms.
Due to material cost increases, Ross Recreation may not be able to hold pricing past the stated expiration date on this quote. If ordering materials after the expiration date please request a revised quote for current pricing. $16,756.75Total
$1,359.00Freight Amount
$3,500.00Labor Amount
$1,007.36Tax Amount
$10,890.39Materials Amount
Net 30 On Materials ShipmentCredit Terms
9.2500%Tax Rate
Monterey County/ SalinasCounty/ City Tax
1.00 Installation
* Project DIR # needed for State Prevailing Wage projects. * Installation price quoted for favorable working conditions. If rock, poor soil conditions, a high water table and/or other unforeseen site conditions exist requiring additional materials and labor, additional charges may be incurred.
* Installation quoted includes standard manufacturer provided footing details; if different footing details are provided by the owner/specifier, a change order will be required. * Installation quoted includes installing footings through native soil or 95% compacted base rock.
If installing through concrete, asphalt or through less compacted or permeable base or drain rock, or in other conditions, please provide additional details and a change order may be required.
$3,500.00 $3,500.00
Total Quote Amounts
Notes to Customer
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100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 FDVH\K#URVVUHFFRP(PDLO
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Play365 Quote Date: 04/25/2022 Rep Organization: Ross Recreation Equipment Co Quote No: 1164355-01-01 By: Play365 Contact Person: Casey Hilbert Project Title: Monte Bella Parts Location: Salinas, CA
Additional Items UNIT TOTAL QTY NO. DESCRIPTION WEIGHT (lb) PRICE (US $) WEIGHT (lb) PRICE (2022) Replacement Parts 2 100292 BHCS 6L LTHD 3/8x1-1/4SST 0.1 1.97 0.1 3.94 6 100173 BHCS 6LP 3/8x2i SST PAT 0.1 2.78 0.4 16.68 3 100196 BHCS 6LP 3/8x7/8i SST 0.0 1.84 0.1 5.52 1 100290 BHCS 6LP LTHD 3/8x7/8iSST 0.0 3.27 1 157704 BHCS 6LP LTHD 7/16x2i SST 0.1 6.90 2 138915 BOLT LINK SST 0.1 15.85 0.3 31.70 1 157224 BSHG .439i ID X 1.156 SST 0.1 7.05 1 156962 BUSHING 5/8 OD X 1/2 LG SST 0.0 4.62 2 127179 BUSHING 5/8OD X 3/8 LG SST 0.0 5.65 0.0 11.30 1 148126 CHIMES BACK PANEL 6.1 583.00 2 162729 CONN PLUG HALF ABS 0.0 1.20 0.0 2.40 1 154460 EVOS CLIMB ACROSS POD 2.6 172.00 6 100353 FLG NUT 6LP 3/8-16 SST 0.1 2.46 0.3 14.76 1 188683 HDW PKG STORE COUNTER TOP 1.1 98.00 1 246077 INST EVOS SWIGGLE STIX 0.0 0.00 1 160603 INST PS/LW STOREFRONT PNL 0.0 0.00 1 177932 POD BOLT PLATE 0.8 172.00 2 135929 SOUND TUBE AL 1iODX14-7/8 0.2 43.90 0.4 87.80 2 135928 SOUND TUBE AL 1iODX15.313 0.2 43.90 0.4 87.80 1 144580 STORE COUNTER PNL 5.3 245.00 1 177938 SWIGGLE STIX POD CABLE 1 1.8 239.00 3 100365 WASHER FLAT SAE 3/8i SST 0.0 0.34 0.0 1.02 SUMMARY CONCRETE (cu-ft) FOOTINGS (count) LABOR (hours) WEIGHT (lb) PRICE (2022) Additional Items 0.0 0 0.0 19.9 1,793.76 ALL PHASES Replacement Parts 0.0 0 0.0 19.9 1,793.76 Total 0.0 0 0.0 19.9 1,793.76 :RUN6WUHHW
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Play365 Quote Date: 04/25/2022 Rep Organization: Ross Recreation Equipment Co Quote No: 1164354-01-01 By: Play365 Contact Person: Casey Hilbert Project Title: Natividad Creek Parts Location: Salinas, CA
Additional Items UNIT TOTAL QTY NO. DESCRIPTION WEIGHT (lb) PRICE (US $) WEIGHT (lb) PRICE (2022) Replacement Parts 1 127093 ***EXIT SECT SLDWNDR 31.5 650.00 1 275936 90* SGL POLY SLIDE 34.1 711.00 8 100198 BHCS 6LP 3/8x1-1/8i SST 0.0 1.63 0.3 13.04 4 100198 BHCS 6LP 3/8x1-1/8i SST 0.0 1.63 0.2 6.52 8 113027 BHCS 6LP 3/8x1-3/8i SST 0.1 1.91 0.4 15.28 12 100195 BHCS 6LP 3/8x5/8i SST 0.0 1.46 0.4 17.52 8 100196 BHCS 6LP 3/8x7/8i SST 0.0 1.84 0.3 14.72 4 100196 BHCS 6LP 3/8x7/8i SST 0.0 1.84 0.2 7.36 32 100196 BHCS 6LP 3/8x7/8i SST 0.0 1.84 1.3 58.88 1 100201 BHCS 6LP 5/8x1-1/2i SST 0.1 6.90 1 100686 BIT HEX SOCKET TPP 5/16i 0.0 1.72 1 106028 BRKT BOLT PV AL 0.6 47.25 1 119883 DEEP BUBBLE COMPL W/HOLES 5.0 365.00 12 100353 FLG NUT 6LP 3/8-16 SST 0.1 2.46 0.6 29.52 2 108565 HANDBAR TRANSFER DECK 11.9 462.00 23.8 924.00 1 111507 HDW PKG CURVED POLY SLD 0.4 22.05 1 111704 HDW PKG EXIT SPRT 0.3 13.65 1 125975 HDW PKG VERT LADR T-DECK 0.7 35.70 1 126171 INST 24/32DK VERT LADR PV 0.0 0.00 1 110578 INST 90* POLY SLIDE PS 0.0 0.00 1 131692 INST BUBBLE PANEL PS/LW 0.0 0.00 1 109947 INST CORKSCREWS 0.0 0.00 1 114336 INST PS COZY CLIMBER 0.0 0.00 1 127024 INST PV SLIDEWINDER POLY 0.0 0.00 1 111453 INST TRANS MOD R/L 32i DK 0.0 0.00 1 110440 INST TRANS MOD STR 32i DK 0.0 0.00 1 100685 KEY HEX TPP 5/16i 0.1 3.20 16 100327 NUT HEX STD 3/8-16 SST 0.0 0.75 0.3 12.00 8 100327 NUT HEX STD 3/8-16 SST 0.0 0.75 0.2 6.00 32 100327 NUT HEX STD 3/8-16 SST 0.0 0.75 0.6 24.00 8 113226 PLNK COZY CLMR 7.5 163.00 60.3 1,304.00 1 111234A PV Square Tenderdeck PV Square Tenderdek 117.0 1,295.00 12 112501 SPACER NYLON 3/8i ID 0.0 0.46 0.0 5.52 1 108644 TRANSFER DECK PB/PV/PS 96.1 1,328.00 1 108643 TRNSFR STEP TRNSFR MOD 42.0 472.00 1 108643 TRNSFR STEP TRNSFR MOD 42.0 472.00 1 113468 TUBE 7/8iOD X 1-11/16i AL/PNT 0.0 11.65 Play365 Quote Date: 04/25/2022 Rep Organization: Ross Recreation Equipment Co Quote No: 1164354-01-01 By: Play365 Contact Person: Casey Hilbert Project Title: Natividad Creek Parts Location: Salinas, CA
8 100362 WASHER FLAT 3/8i SST 0.0 0.46 0.1 3.68 1 100366 WASHER FLAT 5/8i SST 0.1 1.72 28 100365 WASHER FLAT SAE 3/8i SST 0.0 0.34 0.3 9.52 8 100365 WASHER FLAT SAE 3/8i SST 0.0 0.34 0.1 2.72 64 100365 WASHER FLAT SAE 3/8i SST 0.0 0.34 0.6 21.76 Custom 1 116055 HANDHOLD PNL PBPV 9.1 174.00 1 114723 HDW SLIDEWINDER SECT 0.6 44.35 1 106561 POLE HDW (FIRE CORK LOOP) 0.2 5.20 SUMMARY CONCRETE (cu-ft) FOOTINGS (count) LABOR (hours) WEIGHT (lb) PRICE (2022) Additional Items 0.0 0 0.0 470.0 8,136.43 ALL PHASES Replacement Parts 0.0 0 0.0 470.0 8,136.43 Total 0.0 0 0.0 470.0 8,136.43 426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
2-4 weeksEst Lead Time
10/25/2022Quote Exp Date
8/25/2022Quote Date
00038271Quote Number
Soberanes Various PartsQuote Name
Soberanes Various PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Signature ______________________________________
Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, inspection, or safety surfacing unless otherwise noted. Unless noted, freight costs assume semi-truck access and do not include a lift-gate.
Due to material cost increases, Ross Recreation may not be able to hold pricing past the stated expiration date on this quote. If ordering materials after the expiration date please contact your sales representative for current pricing. $5,822.92Total
$625.00Freight Amount
$2,000.00Labor Amount
$270.76Tax Amount
$2,927.16Materials Amount
Net 30 On Materials ShipmentCredit Terms
9.2500%Tax Rate
Monterey County/ SalinasCounty/ City Tax
Quantity Product Product Description Sales
Price
Total
Price
1.00 Parts CP028244 44" wide Zoo Panel to face mount to existing posts and deck. Bottom of panel to mount to deck face and will lag screw into the posts on the upper flange. Field drilling required. $848.00 $848.00
1.00 111282A Bubble Panel, Green $864.00 $864.00
1.00 119515A Pilot Panel, Green $1,210.00 $1,210.00
1.00 100685 Long Arm Hex Key $3.35 $3.35
1.00 100686 Hex Bit, Standard $1.81 $1.81
1.00 Installation
Installation of (3) new play panels by a manufacturer certified installer. * Project DIR # needed for State Prevailing Wage projects. * Installation price quoted for favorable working conditions. If rock, poor soil conditions, a high water table and/or other unforeseen site conditions exist requiring additional materials and labor, additional charges may be incurred.
* Installation quoted includes standard manufacturer provided footing details; if different footing details are provided by the owner/specifier, a change order will be required. * Installation quoted includes installing footings through native soil or 95% compacted base rock.
If installing through concrete, asphalt or through less compacted or permeable base or drain rock, or in other conditions, please provide additional details and a change order may be required.
$2,000.00 $2,000.00
Total Quote Amounts
Notes to Customer
426 Work Street
Salinas, California 93901
United States
Ship To
Salinas, City ofShip To Name
2-4 weeksEst Lead Time
10/25/2022Quote Exp Date
8/25/2022Quote Date
00038271Quote Number
Soberanes Various PartsQuote Name
Soberanes Various PartsOpportunity Name
200 Lincoln Avenue
Salinas, California 93901
United States
Bill To
Salinas, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 [email protected]
Casey HilbertPrepared By
Name ________________________________________
Title __________________________________________
Date _________________________________________
BOND OF FAITHFUL PERFORMANCE
Playground Repairs
WHEREAS, said Principal is required under the terms of said Contract/Project to furnish a Bond for the faithful performance of said Contract/Project;
Now, therefore, We, the Principal and as
Surety, are held and firmly bounded to the City of Salinas, Monterey County, California, in the penal sum of
($ ) Dollar s, lawful money of the United States, being not less than 100% of the estimated Contract/Project cost of the work, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bound Principal, his/her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and faithfully perform the covenants, conditions, and agreements in the said Contract/Project and any alterations made as therein provided, on his/her or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of Salinas, its officers and agents, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue.
As a condition precedent to the satisfactory completion of the said Contract/Project the above obligation in the amount of not less than 10% of the estimated Contract/Project cost, shall hold good for a period of 1 year after the completion acceptance of the said work, during which time if the above bound Principal, his/her or its heirs, executors, administrators, successors or assigns shall fail to make full complete and satisfactory repair and replacements or totally protect the said City of Salinas from loss or damage made evident during said period of 1 year from the date of acceptance of said work, and resulting from or caused by defective materials or faulty workmanship in the prosecution of the work done, the above obligation in the amount of not less than 10% of the total bid Proposal cost shall remain in full force and virtue, otherwise the above obligation shall be void. However, nothing in this paragraph to the contrary notwithstanding, the obligation of the Surety hereunder shall continue so long as any obligation of the Principal remains.
For any moneys earned by the Principal and withheld by the City of Salinas to ensure the performance of the Contract/Project, the Principal may, at his/her request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided within the Provisions Section 22300 of the Public Contracts Code of the State of California.
And the
said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration and addition to the terms of the Contract/Project or to the work to be performed thereunder or the Specifications accompanying the same shall in anyway affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contractor or to the work or to the Specifications.
IN WITNESS WHEREOF t he above bond parties hav e execut ed this instrument under their seal s this day of , 20 , the name and
corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative; pursuant to authority of its governing body.
Principal Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
Surety Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
PAYMENT BOND
(LABOR AND MATERIAL BOND)
(To be completed and submitted after project award)
KNOW ALL MEN BY THESE PRESENT, that WHEREAS, the City Council of the City of Salinas, Monterey County, State of California, by Resolution No. (N.C.S.) passed , 20 , has been awarded to
hereinafter designated as
"Principal," a Contract for
as
Playground Repairs
WHEREAS, said Principal is required to furnish a bond in connection and with said Contract, provided that if said Principal or any of his/her or its Subcontractors shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance for the work Contracted to be done for any work or labor done thereon of any kind, the Surety of this bond will pay the same to the extend hereinafter set forth;
WHEREAS, said Principal is required under the terms of said Contract to furnish a Bond for the faithful performance of said Contract:
Now, therefore, We, the Principal and
Surety, are held and firmly bounded to the City of Salinas, Monterey County, California, in the penal sum of
($ ) Dollars, lawful money of the United States, being not less than 100% of the estimated Contract cost of the work, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, or any of his/her heirs, executors, administrators, successors, or assigns shall fail to pay for any materials, provisions, provender, or other supplies or teams used in, upon, for, or about the performance of the work Contracted to be done, or for any work or labor thereon of any respect to such work or labor, as required by the provisions of Division 2, Part 1, Chapter 5 of the Public Contracts Code of the State of California, and provided that the persons, companies, or other supplies, teams, appliances, or power used in, upon, for, or about t he performance of the work contracted to be executed or performed, or any person, company, or corporation renting or hiring teams, implements, or machinery of power for or contributing to said work to be done, or any person who performs work or labor upon same, or any person who supplies both work and materials therefore, shall have complied with the Provisions of said Government Code, then said Surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney's fee as shall be fixed by the court, awarded and taxed as in the above - mentioned Code provided.
This bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under said Government Code so as to give a right to action to them or their assigns in any suit brought upon this bond.
And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, to the work to be performed thereunder, or the Specifications accompanying the same shall in anyway affect its obligations of this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, to the work, or to the Specifications.
IN WITNESS WHEREOF, the above bond parties have executed this instrument under their seals this day of , 20 , the name and
corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative; pursuant to authority of its governing body.
Principal Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
Surety Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
Park Name Playground Manufacturer Zip Code Council District Playgrounds $1,500,000
1 Azahel Cruz Pocket Park Ross Recreation /Landscape Structures 93905 2 NA 2 Central Community Park Ross Recreation /Landscape Structures 93901 3 1,236.90$ 3 Cesar Chavez Community Park PlayCraft/Play World 93905 4 8,625.27$ 4 Claremont Manor Neighborhood Park Miracle 93901 3 74,572.94$ 5 Clay Street Play Lot Miracle 93901 3 5,794.71$
6 Closter Community Park Ross Recreation /Landscape Structures 93905 2 7 Creekbridge Neighborhood Park Ross Recreation /Landscape Structures 93906 6 10,563.25$ 8 El Dorado Community Park Miracle 93906 6 16,050.00$
9 El Gabilan Play Lot Ross Recreation /Landscape Structures 93905 2 5,817.82$ 10 Firehouse Rec Center Play Lot Play World 93905 2 NA
11 Harden Neighborhood Park PlayCraft 93906 6 NA
12 Hartnell Neighborhood Park 93901 3 Pending
13 Jaycees Tot Lot Ross Recreation /Landscape Structures 93905 2 5,052.96$ 14 La Paz Neighborhood Park Play World 93905 4 NA
15 Laurel Heights Neighborhood Park Miracle 93905 4 7,589.40$ 16 Laurel Neighborhood Park Miracle 93906 5 7,996.84$
17 Laurelwood Neighborhood Park Miracle 93906 5 10,136.98$ 18 Los Padres Neighborhood Park Ross Recreation /Landscape Structures 93905 2 NA 19 Maple Play Lot Miracle 93901 3 NA
20 McKinnon Neighborhood Park Ross Recreation /Landscape Structures 93906 6 16,756.75$ 21 Mission Neighborhood Park Miracle 93901 3 5,362.57$
22 Monte Bella Community Park Ross Recreation /Landscape Structures 93905 1 5,818.68$ 23 Myrtle Court Play Lot Ross Recreation /Landscape Structures 93905 4 NA 24 Natividad Creek Community Park Ross Recreation /Landscape Structures 93905 1 13,817.05$ 25 Natividad Neighborhood Park New 93906 6 162,000.00$
26 Northgate Neighborhood Park New 93906 5 470,000.00$
27 Northgate Tot Lot Miracle 93906 5 13,151.63$
28 Santa Lucia Park PlayCraft 93906 4 NA
29 Santa Rita Neighborhood Park Miracle 93906 5 13,052.09$ 30 Sherwood Community Park PlayCraft 93906 4 NA
31 Sobranes Neighborhood Park Ross Recreation /Landscape Structures 93905 2 5,822.92$ 32 Soto Square Park Miracle 93906 6 5,096.37$
33 Steinbeck Neighborhood Park New 93906 6 Pending
34 Williams Ranch Neighborhood Park New 93905 1 190,000.00$ 35 Woodside Neighborhood Park Miracle 93901 3 6,324.56$ TOTAL 1,060,639.69$
Library and Community Services - American Rescue Plan Act - $2,000,000 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-508, Version: 1
Fire Station Security Camera Systems
Approve a Resolution authorizing the purchase and installation of Verkada security camera systems at all fire stations through MJ Communications at a total cost of $112,958.84.
City of Salinas Printed on 9/14/2022Page 1 of 1
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: SEPTEMBER 20, 2022
DEPARTMENT: SALINAS FIRE DEPARTMENT
FROM: SAMUEL KLEMEK, FIRE CHIEF
TITLE: FIRE STATIONS SECURITY CAMERA SYSTEMS
RECOMMENDED MOTION:
A motion to approve a resolution for the purchase and installation of Verkada security camera systems at all fire stations through MJ Communications at a total cos of $112,958.84.
RECOMMENDATION:
It is recommended that the City Council approve an agreement with MJ Communications for the purchase and installation of Verkada security camera systems at all fire stations at a total cost of $112,958.84.
EXECUTIVE SUMMARY:
The Fire Department has identified the need for enhanced surveillance camera systems across all fire stations. The Information Technology division has recommended the Verkada Security Camera System, purchased, and installed through MJ Communications, to fit the needs of all fire stations and meet network requirements.
BACKGROUND:
Ensuring and maintaining the safety of the Fire Department personnel and City assets has been a top priority of the Salinas Fire Department. Over the past several years, the department has experienced equipment theft and/or break-ins to staff vehicles across all fire stations. In addition, due to the location of several stations and the surrounding transient population, personnel continue to experience safety concerns. The Salinas Fire Department is in need of installing security camera systems at all fire stations in the city to protect City and staff assets, as well as ensure the safety of personnel. The Fire Department is working on an agreement with MJ Communications, for the purchase and installation of Verkada security camera systems acro ss all fire stations. Verkada integrates well with the network and infrastructure requirements in the City and w ill provide the department with a proactive crime prevention system. The current quote obtained from MJ communications for the purchase and installation of the systems at all stations is $112,958.84.
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CEQA CONSIDERATION:
Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.
DEPARTMENTAL COORDINATION:
The Fire Department sought recommendation on camera systems from the Information Technology division , to ensure compatibility with network and infrastructure systems. The department will also seek to coordinate with the Information Technology division during the installation. Additionally, the Fire Department will coordinate with the Finance Department during the purchasing process.
FISCAL AND SUSTAINABILITY IMPACT:
$112,958.84 for this procurement, and related costs are ready and available for use in the Fire Department’s American Rescue Plan Act (ARPA) Fund appropriations.
ATTACHMENTS:
Resolution
MJ Communications Quote
1 RESOLUTION NO. (N.C.S.)
RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF SECURITY CAMERAS
FOR THE SALINAS FIRE STATIONS
WHEREAS, the Salinas Fire Department has experienced equipment theft and/or break - ins to staff vehicles across all fire stations; and,
WHEREAS, due to the location of several stations and the surrounding transient population, personnel continue to experience safety concerns; and,
WHEREAS, the Salinas Fire Department has obtained quotes for camera systems across all fire stations, to mitigate and prevent crime and ensure the safety of personnel; and,
WHEREAS, MJ Communication has quoted the department $112, 958.84 for the purchase and installation of the Verkada camera system across all fire stations; and,
WHEREAS, the department is requesting approval of an agreement with MJ Communications for an amount not to exceed $112, 958.84; and,
WHEREAS, the City Council can approve this purchase pursuant to Salinas Municipal Code Section 12 -27 ( exception to low -bid based competition ) in contracting for equipment, materials, supplies , and services and pursuant to Salinas Municipal Code 12 -28.080 (local purchasing preference); and
WHEREAS, the total purchase and installation cost cannot exceed $112,958.84
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code sections 12-27 and 12-28.080 the Salinas City Council authorizes the Purchase Agent to enter into an agreement with MJ Communications to complete the purchase of the security camera systems for a total cost not to exceed $112, 958.84 and to take whatever additional action may be necessary to complete the purchase approved in this Resolution.
PASSED AND APPROVED this 20th day of September 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________________
Kimbley Craig, Mayor
2 ATTEST:
________________________________
Patricia M. Barajas, City Clerk
Quote
DATE MJ Communications, Inc.
Sept 8, 2022 P. O. Box 10023 Salinas, CA 93912
(831) 214-6960
License; 1063397
[email protected]
Att: Samuel Klemek
Project: Salinas Fire Stations Security Cameras
Scope; Verkada Security Cameras
Fire Station 1 (5 Verkada Security Cameras-1) Viewing Station All with a Five Year License) Install 2) CB51-30E bullet type cameras on the back of the building, 1) CB52-256E-HW dome camera nearby the Main Side Entrance, another CB52-256-HW dome camera by the BBQ area front of the building and another CB51- 30E bullet type camera facing the main driveway. We will be installing Cat6 white color cable to blending with the color of the walls, since cables will be run exposed and as high as possible for a professional installation.
Install 1) Verkada Viewing Station with a 5 year license having all of the cameras displayed on the included new 43” Samsung Commercial Rated Display Rated for 16 hours a day 7 days a week. This quote includes installation of Display with a wall mount Display Bracket (electrical is excluded). Location of Display TBD
Fire Station 2 (4 Verkada Security Cameras-1) Viewing Station All with a Five Year License) Install 2) CB51-30E bullet type cameras on the back of the building, 1) CB52-256E-HW dome camera nearby the Main Side Entrance and another CB52-256-HW dome camera at the side Entrace. We will be installing Cat6 white color cable to blending with the color of the walls, since cables will be run exposed and as high as possible for a professional installation.
Install 1) Verkada Viewing Station with a 5 year license having all of the cameras displayed on the included new 43” Samsung Commercial Rated Display Rated for 16 hours a day 7 days a week. This quote includes installation of Display with a wall mount Display Bracket (electrical is excluded). Location of Display TBD
Fire Station 3 ( 5 Verkada Security Cameras-1) Viewing Station All with a Five Year License) Install 4) CB51-30E bullet type cameras on the back of the building,1) CB52-256E-HW dome camera nearby the Main Side Entrance and 1) CB51-30E bullet type facing the main driveway. We will be installing Cat6 white color cable to blending with the color of the walls, since cables will be run exposed and as high as possible for a professional installation.
Install 1) Verkada Viewing Station with a 5 year license having all of the cameras displayed on the included new 43” Samsung Commercial Rated Display Rated for 16 hours a day 7 days a week. This quote includes installation of Display with a wall mount Display Bracket (electrical is excluded). Location of Display TBD
Fire Station 4 (2 Verkada Security Cameras-1) Viewing Station All with a Five Year License) Install 1) CB52-256E-HW dome camera nearby the Main Entrance and another CB52-256-HW dome camera at the back side of the building covering the windows. We will be installing Cat6 white color cable to blending with the color of the walls, since cables will be run exposed and as high as possible for a professional installation.
Cat6 cable will be run inside existing conduit same conduit as the speaker cable is ran.
Wire Mold will be use as needed.
Install 1) Verkada Viewing Station with a 5 year license having all of the cameras displayed on the included new 43” Samsung Commercial Rated Display Rated for 16 hours a day 7 days a week. This quote includes installation of Display with a wall mount Display Bracket (electrical is excluded). Location of Display TBD
Fire Station 5 ( 5 Verkada Security Cameras-1) Viewing Station All with a Five Year License) Install 1) CB51-30E bullet type cameras on the back of the building facing one of the gates, another bullet type (CB51-30E) camera facing the Main Entrance Gate and another Bullet (CB51-30E) facing the back parking lot.
Install 1)CB52-256E-HW dome camera will be mounted at the exterior wall of the Apparatus Bay nearby the side exit facing the Main Front Entrance.
Install 1) Bullet (CB51-30E) type camera facing the main drive way We will be installing a ¾” EMT surface mounted conduit inside the Apparatus Bay with Cat6 cable matching existing. This quote includes the rental of a lift due to the high ceilings.
Install 1) Verkada Viewing Station with a 5 year license having all of the cameras displayed on the included new 43” Samsung Commercial Rated Display Rated for 16 hours a day 7 days a week. This quote includes installation of Display with a wall mount Display Bracket (electrical is excluded). Location of Display TBD
Fire Station 6 ( 5 Verkada Security Cameras-1) Viewing Station All with a Five Year License) Install 2) CB51-30E bullet type cameras facing the side gate and back gate of the building. Install 3) CB52- 256E-HW dome camera around the rest of the perimeter of the building including the Main Entrance. We will be installing Cat6 white color cable to blending with the color of the walls, since some of the cables will be run exposed and as high as possible for a professional installation.
Install 1) Verkada Viewing Station with a 5 year license having all of the cameras displayed on the included new 43” Samsung Commercial Rated Display Rated for 16 hours a day 7 days a week. This quote includes installation of Display with a wall mount Display Bracket (electrical is excluded). Location of Display TBD
Note;
Please see the attached floor plans showing the camera locations for each of the six fire stations.
City Permits or any other items not mentioned above are not included on this quote.
This is a time consuming installation due to the amount of brickwalls that we have to go through to run the cables and the high ceilings. Parts take from 10 to 15 business days unless otherwise delayed by Covid related reasons on shipments. Programming, data switches any other items not mentioned above are not included on this quote (these items are normally provided and program by the City IT Department). Licenses must be renewed before they expired in order for the above equipment to continue to operate.
Total Cost;
Labor $35,868.00, Parts including lift rental $70,970.10 plus Tax $6,120.74 for the sum of $112,958.84 Quote Expiration Date 9-25-22
Approved by; ___________________________ Date; ____________ Print Name
P.O. #______________________________________
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-509, Version: 1
Amendments to Standard Agreement #5010-197 with the County of Monterey for the Salinas ARPA/PRK Motel Program
Approve a Resolution authorizing the City Manager or designee to execute Amendment No. 1 to Agreement #5010-197 with the County of Monterey to extend the agreement term through to June 30, 2023 and revise the total contract amount to $3,858,925; and Amendment No. 2 to Agreement #5010-197 to accept and administer $1,500,099.92 of County of Monterey American Rescue Plan Act and all applicable agreements.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: SEPTEMBER 20, 2022
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: MEGAN HUNTER, DIRECTOR
BY: ROD POWELL, PLANNING MANAGER
TITLE: AMENDMENTS TO STANDA RD AGREEMENT #5010-197 WITH
THE COUNTY OF MONTEREY F OR THE SALINAS ARPA/PRK
MOTEL PROGRAM
RECOMMENDED MOTION:
A motion to approve a resolution authorizing:
1. Amendment Number One to Agreement #5010-197 with the County of Monterey to extend the agreement term through to June 30, 2023, and revise the total contract amount to $3,858,925; and
2. Amendment Number Two to Agreement #5010 -197 to accept and administer $1,500,099.92 of County of Monterey American Rescue Plan Act funds; and
3. the City Manager or designee to execute all applicable agreements.
RECOMMENDATION:
It is recommended that the City Council approve a resolution authorizing:
1. Amendment Number One to Agreement #5010-197 with the County of Monterey to extend the agreement term through to June 30, 2023, and revise the total contract amount to $3,858,925; and
2. Amendment Number Two to Agreement #5010 -197 to accept and administer $1,500,099.92 of County of Monterey American Rescue Plan Act funds; and
3. the City Manager or designee to execute all applicable agreements.
EXECUTIVE SUMMARY:
On November 2, 2021, City of Salinas (City) entered into a Standard Agreement (Agreement) with the County of Monterey (County) to accept and administer $1,796,632 of passthrough California Department of Social Services (CDSS) 2021-22 Project Room Key (PRK) funds . The City used the County’s PRK funds with an additional $3 million of City’s ARPA funds to create the City of Salinas ARPA/PRK Motel Program (Program). The program’s intent is to provide emergency shelter options to unhoused County residents most vulnerable to the impacts of the Covid -19 pandemic and to support other City initiatives such as Health and Safety Days and the Encampment Resolution Fund grant. The County has received an expenditure deadline extension for Project Page | 2
Roomkey funds and has also requested to add additional County ARPA funds to allow for program operations of the Program.
BACKGROUND:
On October 26, 2021 the City Council approve the creation of t he Program to provide non- congregate shelter options to unhoused residents with specific prioritization to those who are COVID-positive, known to have been exposed to COVID -19 but not requiring hospitalization, those with high-risk factors f or severe illness su ch as being over the age of 65 and/or having chronic health conditions, and/or to those who have been referred to shelter options from site - specific encampments in Salinas by the Salinas Outreach and Response Team (SORT). The Program was intended to run from November 2021 through October 2022. The County’s PRK funds had an initial end term of June 30, 2022.
The State of California recently extended the expenditure deadline of the County’s PRK funds to spend down during fiscal year 22-23. Due to the success of the Program, the County requested an extension of the term of the original Agreement with the City and has made available additional County ARPA funding through Amendments One and Two.
DISCUSSION:
Following the close out of the County’s original PRK Program operated by the Coalition of Homeless Service Providers (CHSP), the County and the City of Salinas joined forces to diversify and expand the Program through the mix of City ARPA and State PRK funding . Through the City’s successful administ ration and operating partnerships, the program has provided housing navigation support to about 237 individuals, stabilization support to 317 individuals, and has successfully placed 16 individuals into permanent housing.
Programs like these are instrumental in providing immediate, safe housing opportunities for those most in need while also providing strong support for best practices “housing first” model . To continue ensuring comprehensive, responsive, and outcome-oriented services are in place the City will continue to subcontract with the same experienced program partners to provide the necessary provision of safe , emergency motel sheltering with robust linkages and supports to access and obtain permanent housing.
CEQA CONSIDERATION:
The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) per Guidelines Section 15378.
STRATEGIC PLAN INITIATIVE:
Approval of amendments to the Agreement with the County will support much needed non- congregate shelter to vulnerable individuals under a supportive Housing First best practice model.
This initiative supports several City of Salinas 2022 -2025 Strategic Plan Goals and Strategies Page | 3
including Housing/Affordable Housing, Public Safety, and Effective and Culturally Responsive Government.
DEPARTMENT COORDINATION:
This agenda item is solely administered by the Community Development Department with contributions from the Legal and Finance Departments.
FISCAL AND SUSTAINABILITY IMPACT:
The acceptance of additional funds will have no impact on the General Fund. Additional County ARPA funds will be appropriated in Org Set 2947.30.3245 in accordance with the budget provided to the Finance Department.
ATTACHMENTS:
1. Resolution
2. County of Monterey Agreement #5010-197
3. County of Monterey Amendment Number One to Agreement #5010-197
4. County of Monterey Amendment Number Two to Agreement #5010-197 1 RESOLUTION NO. (N.C.S.)
A RESOLUTION OF THE SALINAS CITY COUNCIL TO APPROVE AMENDMENTS NUMBER ONE AND TWO TO AGREEMENT #5010-197 WITH THE COUNTY OF
MONTEREY AND AUTHORIZE THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL APPLICABLE PROGRAM AGREEMENTS.
WHEREAS, the Covid-19 pandemic continues to have significantly impacted congregate living shelter opportunities resulting in limited capacity and lengthy waiting lists for available beds within the City of Salinas and County of Monterey shelter system; and
WHEREAS, the City of Salinas APRA/PRK Motel Program was created to utilize hotels to provide non-congregate shelter options to individuals experiencing homelessness to protect human life and minimize strain on health care system capacity; and
WHEREAS, the City currently administers a centralized emergency shelter motel program that continues to receive sustained interest from homeless residents during the winter months and regularly sits at or near capacity; and
WHEREAS, on October 26, 2021, the Salinas City Council approved Resolution No. 22235 authorizing the City to enter into a Standard Agreement with the County to administer Project RoomKey funds; and
WHEREAS, the County of Monterey requested the City add County American Rescue Plan Act (ARPA) funds and extend the terms of Standard Agreement #5010-197 to administer the Salinas ARPA/PRK Motel Program.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves Amendment Number One and Amendment Number Two to Agreement #5010-197 with the County of Monterey to extend the agreement term through to June 30, 2023 and revise the total contract amount to $3,303,306.92; and
BE IT FURTHER RESOLVED, that the Salinas City Council authorizes the acceptance and appropriation of $1,500,099.92 of County of Monterey American Rescue Plan Act funds to the Project RoomKey Motel Program Fund (2947.30.3245); and
BE IT FURTHER RESOLVED, that the Salinas City Council authorizes the City Manager, or designee to execute all applicable Program agreements.
PASSED AND APPROVED this 20th day of September, 2022, by the following vote:
2 AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
COUNTY OF MONTEREY
Amendment #2 to Agreement #5010-197
City of Salinas
This Amendment #2 is made and entered into by and between the County of Monterey, a political subdivision of the State ofCalifomia, (hereinafter "COUNTY"), and the City of Salinas (hereinafter "CONTRACTOR").
WHEREAS, COUNTY and CONTRACTOR entered into an agreement for the operation of the Project Roomkey program for high-risk COVID-19 homeless residents with a term of November 2, 2021 through June 30, 2022 for a total contract amount of$1,796,632.00 (hereinafter "Original Agreement").
WHEREAS, the parties amended the agreement via Amendment #1 to extend the term through June 30, 2023 and add $2,062,293 for a revised contract amount of $3,858,925.
WHEREAS, the parties wish to amend the agreement via Amendment #2 to add Project Roomkey (PRK) funds in the amount of $6,575 for a new PRK total of $1,803,207.00 and extend the PRK expenditure period through June 30, 2023 and reduce the American Rescue Plan Act (ARP A) funding by $562,193.08 for a new ARP A total of $1,500,099.92. These changes result in a new overall contract total of $3,303,306.92.
AGREEMENT
Now Therefore, the parties agree to amend the Agreement as follows:
This Agreement is hereby amended on the terms and conditions as set forth in the Original Agreement and in Amendment # 1, except as specifically set forth below.
I. Section 2.0, Paragraph titled "PAYMENT PROVISIONS" is amended to read as follows:
"County shall pay CONTRACTOR in accordance with the payment provisions set forth in Exhibit AAA, subject to the limitations set forth in this agreement. The total amount payable by COUNTY to CONTRACTOR under this agreement shall not exceed the sum of $3,303,306.92.
2. Exhibit AAA reflects the revised contract total of $3,303,306.92, the extension of the PRK expenditure period and the addition of Exhibit A-1, the new PRK reporting tool, to the scope of work.
3. The monthly Project Roomkey reporting tool, Exhibit A-1, is being added.
4. Exhibit BB replaces Exhibit Band references the new Exhibits AAA, CCC and DD-I.
5. Exhibits CCC and DD-I reflect the addition of state PRK funds in the amount of $562,193.08, the extended expenditure period to June 30, 2023, and the reduction of ARP A funds in the amount of $562,193.08, for a new contract total of $3,303,306.92.
6. Except as provided herein, all remaining terms, conditions and provisions of the original Agreement are unchanged and unaffected by this by this Amendment #2 and shall continue in full force and effect as set forth in the Original Agreement and in Amendment #1.
City of Salinas - PRK
Amendment #2 to Agreement #5010-197