Tuesday, September 20, 2022
4:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.cityofsalinas.org
SALINAS ROTUNDA
City Council
Mayor Kimbley Craig
Councilmembers:
Carla Viviana González, District 1 - Tony Barrera, District 2 Steve McShane, District 3 - Orlando Osornio, District 4 Christie Cromeenes, District 5 - Anthony Rocha, District 6 Steven S. Carrigan, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final
September 20, 2022City Council Meeting Agenda - Final
PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may view the meeting on television and/or online and may participate in-person in the Council Chamber.
PLEDGE OF ALLEGIANCE
ROLL CALL
PROCLAMATION
Childhood Cancer Awareness Month, September 2022
National Hispanic Heritage Month, September 15 - October 15, 2022
PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attended the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record.
PUBLIC COMMENT TIME RESTRICTIONS
Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.
GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consent, Consideration, and Closed session items should be held until the items are reached. The public may request that the legislative body consider adding an item for consideration on a future agenda. The public may comment on scheduled agenda items, including closed session items, as they are considered.
PUBLIC HEARINGS
ID#22-507 Salinas United Business Association (SUBA) FY 2022-2023 Annual Assessment
Recommendation: Approve a Resolution to levy and collect the annual assessment in the Salinas United Business Association ("SUBA") Business Improvement Area ("BIA") for Fiscal Year (FY) 2022-2023, following the tabulation of any written protests submitted against the proposed assessment.
ID#22-484 Submission of Consolidated Annual Performance and Evaluation Report for FY 2021-22 to the United States Department of Housing and Urban Development
September 20, 2022City Council Meeting Agenda - Final
Recommendation: Approve a Resolution approving the Fiscal Year (FY) 2021-22 Consolidated Annual Performance and Evaluation Report (CAPER) and authorize submittal to the United States Department of Housing and Urban Development (HUD).
CONSENT AGENDA
All matters listed under Consent Agenda may be enacted by one motion unless a member of the Council or the public requests discussion or a separate vote.
ID#22-525 Minutes
Recommendation: Approve minutes of August 23, 2022.
ID#22-522 Financial Claims
Recommendation: Approve financial claims report.
ID#22-489 Janitorial Maintenance Service Agreement
Recommendation: Approve a Resolution awarding Janitorial Service Agreement to Estrada Janitorial Service in the amount of $736,980 per year.
ID#22-498 2023 City Council Meeting Calendar
Recommendation: Approve the 2023 City Council Meeting Calendar.
ID#22-499 200 Lincoln Ave City Hall and Rotunda Exterior Painting Recommendation: Approve a Resolution authorizing an Agreement for Services with Mclaughlin Paint, Inc. to paint the City Hall and Rotunda Buildings at a cost not to exceed $115,000.
ID#22-500 California Office of Traffic Safety Grant for the Selective Traffic Enforcement Program
Recommendation: Approve a Resolution accepting the 2023 California Office of Safety grant in the amount of $160,000 for the Selective Traffic Enforcement Program.
ID#22-501 California Office of Traffic Safety Grant for the Pedestrian and Bicycle Safety Program
Recommendation: Approve a Resolution accepting the 2023 California Office of Traffic Safety grant in the amount of $110,233 for the Pedestrian and Bicycle Safety Program.
ID#22-505 2022 California International Airshow Permit at the Salinas Municipal Airport Recommendation: Approve a Resolution approving the Airport Use Permit for the 2022 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport.
ID#22-506 System Wide Playground Repairs, Focusing on 93905 and 93906 Recommendation: Approve a Resolution authorizing the City Manager to enter into Agreements with Miracle Playsystems and Ross Recreation, Inc., and for the purchase of playground equipment and labor to repair playground structures at designated locations throughout the park system, with a focus on ARPA funding direction provided by Council.
ID#22-508 Fire Station Security Camera Systems
September 20, 2022City Council Meeting Agenda - Final
Recommendation: Approve a Resolution authorizing the purchase and installation of Verkada security camera systems at all fire stations through MJ Communications at a total cost of $112,958.84.
ID#22-509 Amendments to Standard Agreement #5010-197 with the County of Monterey for the Salinas ARPA/PRK Motel Program
Recommendation: Approve a Resolution authorizing the City Manager or designee to execute Amendment No. 1 to Agreement #5010-197 with the County of Monterey to extend the agreement term through to June 30, 2023 and revise the total contract amount to $3,858,925; and Amendment No. 2 to Agreement #5010-197 to accept and administer $1,500,099.92 of County of Monterey American Rescue Plan Act and all applicable agreements.
ID#22-517 Authorization to Support California Department of Transportation Reconnecting Communities Pilot Project Discretionary Grant Recommendation: Approve a Resolution authorizing the Mayor to submit a letter of support for California Department of Transportation (Caltrans) Reconnecting Communities Grant and approving the City's commitment to fund a portion of the required local match contribution, if awarded.
COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.
CLOSED SESSION
Receive public communications from the audience on Closed session items.
The City Council will recess to closed session pursuant to:
ID#22-524 a. Existing Litigation - California Government Code Section 54956.9(a), conference with legal counsel regarding, Estate of Jorge D. Alvarado v. City of Salinas, Workers’ Compensation Appeal Board Case No.: ADJ16038454. b. Existing Litigation - California Government Code Section 54956.9(a), conference with legal counsel regarding, Sierra Felker v. City of Salinas, Workers’ Compensation Appeals Board Case Numbers: ADJ9687066; ADJ7810031.
c. Labor Relations - California Government Code Section §54957.6 with its designated labor representatives Steven S. Carrigan, City Manager; Jim Pia, Assistant City Manager; Christopher A. Callihan, City Attorney; Katherine Hogan, Assistant City Attorney; Mark Roberts, Finance Director; Marina Horta-Gallegos, Human Resources Director; Sylvia Enriquez, Senior Human Resources Analyst; and Matt Weatherly, President, Public Sector Personnel Consultants, regarding labor relations with Service Employees International Union (SEIU), SEIU Supervisors, Salinas Municipal Employees Association/SEIU, Association of Management Personnel, Police Officers Association, Police Management Association, International Association of Firefighters, Fire Supervisors Association, Confidential Non-Management Employees, Confidential Management Employees, and Department Directors. d. Labor Negotiations - California Government Code section 54957.6, with its
September 20, 2022City Council Meeting Agenda - Final
designated labor representatives Steven S. Carrigan, City Manager; Jim Pia, Assistant City Manager; Christopher A. Callihan, City Attorney; Katherine Hogan, Assistant City Attorney; Mark Roberts, Finance Director; Marina Horta-Gallegos, Human Resources Director; Sylvia Enriquez, Senior Human Resources Analyst; Che Johnson, Liebert Cassidy Whitmore, regarding labor relations with Service Employees International Union (SEIU), SEIU Supervisors, Salinas Municipal Employees Association/SEIU, Association of Management Personnel, Police Officers Association, Police Management Association, International Association of Firefighters, Fire Supervisors Association, Confidential Management Employees, Confidential Non-Management Employees.
e. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Santa Rita Union High School District, et al. v. City of Salinas et al., Monterey County Superior Court Case No. 20CV000242.
f. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Alisal Union School District, et al. v. City of Salinas, et al., Monterey County Superior Court Case No. 20CV00340.
ADJOURNMENT
_____________________________
Patricia M. Barajas, City Clerk
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2, unless otherwise allowed under the Brown Act. City Council agenda item reports may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.cityofsalinas.org via the hyperlinks provided on the agenda. The City Council may take action that is different than the proposed action reflected on the agenda.
Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.
PUBLIC NOTIFICATION
This agenda was posted on Friday, September 16, 2022 at the City Clerk’s Office, in the Council Rotunda, and the City's website.
Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx and televised
September 20, 2022City Council Meeting Agenda - Final
live on Channel 25 at 4 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on the Wednesday, Friday, Saturday and Monday following the meeting. For the most up-to-the-minute Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/salinas25. Recent City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-507, Version: 1
Salinas United Business Association (SUBA) FY 2022-2023 Annual Assessment Approve a Resolution to levy and collect the annual assessment in the Salinas United Business Association (“SUBA”) Business Improvement Area (“BIA”) for Fiscal Year (FY) 2022-2023, following the tabulation of any written protests submitted against the proposed assessment.
City of Salinas Printed on 9/14/2022Page 1 of 1
powered by Legistar™
Page | 1
CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: SEPTEMBER 20, 2022
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: MEGAN HUNTER, DIRECTOR
BY: CRYSTAL CASILLAS, COMMUNITY DEVELOPMENT
ANALYST (LIMITED-TERM)
THROUGH: LISA BRINTON, ASSISTANT DIRECTOR
TITLE: RESOLUTION TO LEVY SALINAS UNITED BUSINESS
ASSOCIATION (SUBA) FY 2022-2023 ANNUAL ASSESSMENT
RECOMMENDED MOTION:
A motion to approve a Resolution to levy and collect the annual assessment in the Salinas United Business Association (“SUBA”) Business Improvement Area (“BIA”) for Fiscal Year (FY) 2022- 2023.
RECOMMENDATION:
It is recommended that the City Council
1. hold a public hearing to consider written testimony regarding the annual levy of assessment in the SUBA BIA for FY 2022-2023;
2. tabulate and confirm any protests; and
3. provided that protests received represent less than 50% of the assessments proposed to be levied, approve a resolution which denies such protests, and confirms the SUBA Annual Report for FY 2021-2022 (“Annual Report”) and its proposed budget for FY 2022-2023, which shall constitute the levy of assessment for this fiscal year; and EXECUTIVE SUMMARY:
As required by California Streets and Highways Code Section 3653 5, “Parking and Business Improvement Area Law of 1989”, prior to considering approval of a resolution to levy the annual assessment in the SUBA BIA, the City is to hold a public hearing to receive the testimony of all interested persons for or against the levy of an assessment for FY 20 22-2023. Pr ovided that Page | 2
protests received represent less than 50% of the assessments proposed to be levied , the Council can confirm the Annual Report and its proposed budget for FY 2021-2022, which shall constitute the levy of assessment for this fiscal year.
BACKGROUND:
The Salinas United Business Association (SUBA) is a 501(c)(6) nonprofit corporation appointed by the City Council to serve as the Advisory Board of the Business Improvement Area formed in 2004 under the Parking and Business Improvement Area Law of 1989. Throu gh the levying of assessments, SUBA provides district members with benefit services - support and resources they need to be successful business owners including business training, marketing, and streetscape beautification and maintenance. The SUBA BIA is located in East Salinas, its boundaries include the major commercial corridors of E. Market and E. Alisal Streets and N. Sanborn Road. A boundary map is provided as an attachment to this report. No boundary changes are proposed.
On August 9, 2022, the City Council received SUBA’s 2021-2022 Annual Report and approved a Resolution of Intention (R.O.I.) to hold a public hearing on September 20, 2022, to consider the levy and collection of assessment for 202 2-2023. As required by the Streets and Highways Co de, R.O. I. 632 was noticed in the Monterey Herald, a local newspaper, on August 19, 2022, not less than seven (7) days prior to the public hearing. Since then, the City’s Finance Department provided a n updated calculation of assessment for 2022-2023 which totaled $109,149. SUBA has modified its proposed budget for 2022-2023 to reflect the revised assessment amount. The updated 2022-2023 budget has been added as an attachment and will be incorporated into the 2021 -2022 Annual Report.
DISCUSSION:
Consideration of Annual Levy of Assessment
At the hearing, Council will hear the testimony of all interested persons for or against the levy. If protests of BIA members are less than 50% of the assessments proposed, the Council can duly overrule protests and deny all said protests and objections. Following the hearing , the Council may confirm the FY 2021-2022 Annual Report as filed by SUBA, (incorporating the revised 2022- 2023 budget) or the Council may modify the Annual Report and confirm it as modified. Adoption of the resolution confirming the FY 2021-2022 Annual Report shall constitute the levy of assessment for FY 2022-2023.
If written protests are received from the owners of businesses in the SUBA BIA which will pay 50% or more of the assessments proposed to be levied in FY 20 22-2023 and protests are not withdrawn so as to reduce the protests to less than that 50%, no further proceeding to levy an assessment for FY 2022-2023 shall be taken for a period of one year from the date of the finding of a majority protest. If the majority protest is only against the furnishing of a specified type of improvement or activity in the Business Improvement Area, those types of improvements or activities will be eliminated.
Page | 3
CEQA CONSIDERATION:
The City of Salinas has determined that the proposed action confirming SUBA’s annual report and considering SUBA’s annual levy of assessment is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
This staff report and recommendations aligns closely with the City Council’s goals (2022-2025) of Economic Development and Public Safety. SUBA utilizes the BIA assessment to provide small businesses with access to the educational, technical assistance and financial resources they need to prosper and expand and engaging businesses in existing beautification efforts and to promote cleanliness and safety in the commercial corridor.
DEPARTMENTAL COORDINATION:
Community Development staff acts as SUBA’s city liaison. The Finance Department assisted Community Development with verifying the assessment projections for 2022 -2023. As highlighted in the Annual Report, Community Development, Public Works and Police Department staff have collaborated with SUBA to support its goals of improving the safety, cleanliness and appearance of the BIA.
FISCAL AND SUSTAINABILITY IMPACT:
The levy of assessment for FY 2022-2023 will have no fiscal impact on the General Fund. Under the amended Ordinance (2019), SUBA is to remit and collect the assessment. Designated city liaison’s time for coordination with SUBA, participation in Board Meetings, and review of the annual report and processing of the annual levy of assessment is a lready allocated through staff time in the adopted 2022-2023 City budget.
The Salinas Municipal Code Section 21B-40. Collection of assessments; delinquencies. states that assessments will be due and payable in advance on November 1st.
ATTACHMENTS:
1. Resolution to Levy 2022-2023 Assessment
2. 2021-2022 SUBA Annual Report
3. SUBA BIA 2022-2023 Assessment Calculations
4. SUBA Proposed Budget 2022-2023 Revised
5. Map – SUBA Boundaries
RESOLUTION NO. (N.C.S.)
RESOLUTION LEVYING FISCAL YEAR 2022-2023 ASSESSMENTS FOR THE
SALINAS UNITED BUSINESS ASSOCIATION BUSINESS IMPROVEMENT AREA
WHEREAS, Division 18, Part 6, of the California Streets and Highway Code authorizes the establishment of a Parking and Business Improvement Area pursuant to the provisions of section 36500, et seq; and
WHEREAS, the former Sunset Avenue Redevelopment Area is occu pied by businesses and retail stores which are underutilized and unable to attract customers due to inadequate facilities, services, and activities in the business district; and
WHEREAS, the Salinas City Council adopted Ordinance No. 2437 establishing th e Salinas United Business Association Business Improvement Area (“SUBA BIA”) on August 23, 2004; and
WHEREAS, Ordinance No. 2455 adopted by Council on September 20, 2005, revised said BIA’s method of assessment; and
WHEREAS, at its August 9, 2022 meeting, the City Council approved Resolution No. 639 (R.O.I.) entitled “Resolution of Intention to Levy an Annual Assessment in the SUBA Business Area for Fiscal Year 202 2-2023,” R.O.I. No. 639 accepted the Advisory Board’s FY 20 21-2022 Annual Report and set a public hearing date to consider the levy of assessment; and
WHEREAS, as required by the Streets and Highways Code, R.O. I. 63 9 was noticed in the Monterey Herald, a local newspaper, on August 19, 2022, not less than seven (7) days prior to the public hearing; and
WHEREAS, since the City Council meeting on August 9, 2022, the City’s Finance Department has provided a calculation of assessments for 2022 -2023 for a total of $109,149 and SUBA has provided a new 2022-2023 budget report to reflect the change in assessment total; and
WHEREAS, as set forth in R.O.I. No. 639, a public hearing was held on September 20, 2022, in the City Council Chambers of the City Council at 200 Lincoln Avenue, Salinas. At the hearing the City Council heard and duly considered protests and objections, both oral and written, to the levy of an assessment for FY 2022-2023 within said BIA; and
WHEREAS, the protests and objections, both written and oral, to the levy that were received and duly considered during said hearing comprised less than 50% of the assessments proposed to be levied; and
WHEREAS, The City of Salinas has determined that t he proposed action confirming SUBA’s annual report and considering SUBA’s annual levy of assessment is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
Any subsequent discretionary projects result ing from this action will be assessed for CEQA applicability.
NOW, THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL that the Council duly overrules protests of businesses, which will pay less than 50% of the assessments proposed to be levied and denies all of said protests and objections; and
BE IT FURTHER RESOLVED that the SUBA Business Improvement Area FY 2021-2022 Annual Assessment District Report and Budget for FY 2022-2023 is confirmed as originally filed, which shall constitute the levy of assessments for the SUBA Business Improvement Area for FY 2022-2023.
PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kimbley Craig, Mayor
ATTEST:
Patricia M. Barajas, City Clerk
1 | P a g e
Salinas United Business Association
Board of Directors 2021/2022
President
Juan Jose Mancera-Pueblo Income Tax
Vice-President
Griselda Rodriguez-Electronics Plus
Treasurer
Sylvia Agamao-Leal Bakery
Secretary
Natalie Angulo-Galaxy Party Supply
Past President
Rodolfo Rodriguez-La Plaza Bakery
Directors
Lupe Covarrubias-Martinez- County of Monterey
Tony Valencia-Radio Lazer
Lauren Chavez-Cricket Wireless
Angie Ramos-Salinas Pizza
City of Salinas Liaisons
Orlando Osornio
Crystal Casillas
Executive Director
Alejandro Chavez
2021-2022 Annual Report
Approved by SUBA Board of Directors
VISION
“The New Alisal is the jewel of the Salinas Valley,
an economic powerhouse and a thriving
community where everyone is welcomed”
MISSION
“We are a community driven business
association rising to improve East Salinas
business district”
Report Index
Organization 2
Goals-Accomplishments 2
Challenges 7
Goals 8
2021/2022 Budget 12
Proposed 2022/2023 Budget 13
Salinas United Business Association
600 East Market Street, Ste. 205, Salinas, CA 93905 [email protected] subasalinas.org (831) 796-0896 Fax: (831) 796-0876
The Salinas United Business Association (SUBA) is a 501 (c) 6 nonprofit corporation appointed by the City Council to serve as the Advisory Board of the Business Improvement Area (BIA) formed in 2004 under the Parking and Business Improvement Area Law of 1989. Through the levying of assessments, SUBA provides area members with benefit services, support and resource they need to be successful business owners including business training, marketing and streetscape beautification and maintenance.
2 | P a g e
Organization:
The Salinas United Business Association (SUBA) is a 501 (c) 6 nonprofit corporation appointed by the City Council to serve as the Advisory Board of the Business Improvement Area (BIA) formed in 2004 under the Parking and Business Improvement Area Law of 1989. Through the levying of assessments, SUBA provides district members with benefit services, support and resources they need to be successful business owners including business training, marketing, and streetscape beautification and maintenance.
This Annual Report for FY 2021-2022 is required by California Streets and Highways Code Section 36533, so that the City Council may be advised of the previous year’s activities and uses of annual assessments levied on businesses within the SUBA Business Improvement Area. With Council approval, the SUBA Annual Report will also provide direction for SUBA activities and use of assessment district funds in the coming fiscal year.
SUBA implements its annual work program and supports the Area’s business community through the efforts of its Board of Directors and volunteers. The Board of Directors consists of currently of nine (9) voting members. In addition, there are two non-voting members: one City Council member and a City of Salinas representative (City Manager or designee).
2021-2022 Goals-Accomplishments:
COLLABORATE Collaborated throughout the year with the City of Salinas, in particular with the Community Development Department, Parks and Recreation Department, Salinas Police Department events, public safety meetings, dispersing of information, working on COVID-19 issues and participating in the Small Business Recovery Task Force to name a few.
WORK Worked throughout the year with the County Health Department, the City’s Code Enforcement, Salinas City Police Department, Monterey County Work Force Development Program, SUBA members and Cal Trans to improve monitoring of city and county health and safety and had a few clean ups throughout year. SUBA monitored and worked with the Police Department and Public Works to deal with issues with the homeless and a continued increase in crime, especially burglaries throughout the SUBA area. SUBA had three safety meetings throughout the area to try and address many of the issues.
Our focus was on assisting SUBA small businesses in providing assistance to apply for EIDL loans, EIDL grants, finding other grants and assisting in applying for these grants.
In addition, SUBA directly assisted small businesses in following guidelines set for by the grant. Assisting various busiensses with the necessary paperwork in 3 | P a g e
order to follow the prerequisites and guidelines that were given to the small businesses by the grantors. In many cases small businesses were directly assisted by SUBA through the grant process, sending necessary documentation, and assisting businesses with the grantors request for submittal of reports and/or surveys to the grantors as necessary.
OFFER SUBA offered and promoted the events from El Pajaro CDC, Negozee, Mission Services Corporation, Cal Coastal and the City of Salinas business workshops and classes for small business growth and development. SUBA partnered with Mission Services Corporation, Negozee and other partners to offer business workshops and classes for small business growth and development. We had a total of 46 businesses that participated in these workshops and classes. SUBA continued its partnership with the partners above, but in particular with Negozee and Contreras Financial to offer Business Classes/Talks for our SUBA members a total of 164 businesses participated in these webinars.
25 Webinars-Holiday Shopping (1), Taxes for Businesses (2), EIDL Loans (2), PPP Loans and the Process (2), Business Preparedness to Re- Open (2), California Relief Grant Application Process (2) PPP Loan Forgiveness (2), Importance of Having a Bank Business Account (1), Financial Planning for the Future (1), How to use Zoom (1) , How to apply for Microbusiness Grants (2),. The Importance of Taking Care of your Health (1), Basic English and Terminology for Businesses (1), Basics of Computers (1), Basic Accounting for Small Businesses (1), What Employers Need in Today’s Business World (1), Labor Law Update (2), Como Crear un Sitio Web (1), State Resources for Businesses (1),
SUBA held its 2nd Annual Día del Niño Event at Cesar Chavez Park.
Throughout the day we had approximately 4,000 people come and go. We had 7 kid and youth performances. There were 15 food vendors, there was 37 vendors of products and services and 31 non-profits sharing information. The event was extremely well run and successful. SUBA reached out to many of our small businesses to offer them first chance at being vendors at the event. In addition, many of our businesses sponsored or donated to the event.
Several of our businesses participated as sponsors and vendors. Included in the list of our SUBA businesses were the following:
Galaxy Party Supply, Joya Radio, Jugería La Tropical, Los Arcos del Alisal, Panadería 3 Hermanos, Deli Café 3 Hermanos, United Rentals, Creaciones de Angel, Electronics Plus, Navarro’s Furniture and Hernandez Produce.
Other Sponsors included:
4 | P a g e
Hartnell College Foundation, Reyes Party Supply, City of Salinas, 7 Point Protection, ISA, Salinas Valley Sanitation, Inc., Caliber Home Loans, Self-Help Credit Union, Alejandro 4 Homes, Republic Services, Papé, The Home Depot, Rava Ranches and Lowes.
SUBA held several events promoting the SUBA area this year including the following:
3rd Annual Small Business Saturday, where over 42 businesses participated in. The event drew hundreds of people to the Alisal. The event was promoted through radio and through social media.
Holiday Lotería promotion was held in the SUBA area in conjunction with the City of Salinas. A total of 45 SUBA businesses participated in the SUBA/City of Salinas Lotería. We held the lotería promotion from December 6th through January 7th. A total of 21 winners for the promotion of lotería. Prizes included gift certificates to El Zacatecano, Salinas Pizza, El Pollo Dorado, Leal Bakery and a variety of gift bags as well.
SUBA participated with the City of Salinas and Ciclovia at the Ciclovia Salinas Event. All participants that shopped at any SUBA business could enter into a drawing to win a prize. 12 prizes were given out at the Ciclovia event. The prizes included gift bags full of goodies, as well as gift certificates from various SUBA businesses.
IMPLEMENT Our plan to implement projects aimed at the beautification of the business corridor within the SUBA area was a bit limited. We planned to have eight clean ups, however there was still a bit of fear of COVID-19 and we also had a few spikes and mandates at times. We did however have 3 clean ups in the SUBA area. In addition to these cleanups there was a collaboration between SUBA, the Salinas Chamber of Commerce, Blue Zones and Amor Salinas to do a cleanup in November. Lastly, SUBA collaborated with the Amor Salinas movement for a small cleanup and kickoff event of Amor Salinas at La Paz Park in the SUBA area.
There was a focus on connecting businesses to the utilization of the Salinas App.
In addition, there was a greater amount of small clean ups that occurred by City Staff when complaints came from SUBA through emails, phone calls and/or the Salinas Connect App were utilized this past year.
SUBA assisted in promoting small business members’ participation in training and educational opportunities made available through all of the partners mentioned above. This past year there were 173 businesses that participated in various trainings from our classes and webinars that were offered 5 | P a g e
to our members. Additionally, our partnership with Negozee, Mission Services Corporation and Contreras Financial offered SUBA opportunities for face-to-face workshops.
SUBA met with hundreds of businesses to talk to them about COVID-19 related matters including grants and loans as well as closures, PPE equipment etc. We went directly to the businesses with our laptop to fill out applications and/or they came by making appointments to the SUBA office. We assisted with vaccination information, vaccination appointments and supporting our businesses through the pandemic.
We handed out some PPE equipment as needed and this happened various times throughout the year. Along with information regarding closures, openings, re-openings, grants, loans were handed out, calls were made, social media posts were made and emails were sent with the information throughout the year. Over 400 businesses were given information throughout the year.
SUBA maintained the Business Resource Center available to our members and provide basic marketing support to business members, social media training through our business partners. SUBA will continue to foster and advocate for our members in this upcoming year and will continue to assist businesses through the bureaucracy that sometimes occurs in government that can be a barrier and sometimes discouraging for our small businesses. However, this year the focus was primarily concentrated on assisting businesses directly by filling out applications for grants, loans, financial assistance and loan forgiveness to endure the COVID-19 pandemic and hopefully to prosper as well.
SUBA assisted directly with filling out applications, gathering needed financial information, preparing financial information, scanning needed information and providing assistance throughout the grant and loan application and loan forgiveness process.
SUBA assisted with 68 Small Business Administration (SBA) Economic Injury Disaster Loan (EIDL) Applications*
SUBA assisted with 24 California Relief Grant Program Applications in the last round of funding
SUBA assisted with 23 Paycheck Protection Program Applications SUBA assisted with 12 Monterey County Cares/Monterey County Workforce Development Grant Applications
SUBA assisted with 7 California Restaurant Association Restaurant Revitalization Fund Grant Applications
SUBA assisted 1 SBA Shuttered Venue Operators Grant Application SUBA assisted with 29 Targeted EIDL Advance Grant Applications SUBA assisted with 21 the Supplemental EIDL Advance Grant Applications SUBA assisted with 17 Paycheck Protection Program Forgiveness Applications 6 | P a g e
SUBA estimates that the total amount received in loans and grants nearly $3 Million in loans and grants that came into our SUBA area.
Many of our businesses received information from SUBA directly and indirectly regarding many of the grant and loans available and either they themselves applied and called SUBA regarding questions they had and/or they had their Accountants fill out the applications for them.
SUBA further understands that without this assistance many of our businesses would not have survived and it would have been disastrous to our area and to our small businesses and to the City of Salinas. SUBA is grateful that the Federal Government, State Government, local government recognized the need and assisted these businesses through these grants and loans that allowed for many of our businesses to endure.
Many of our SUBA businesses were awarded these grants and loans. Throughout this year and in the coming year we will continue assisting many of our businesses to apply for forgiveness as well as with supporting our businesses with the process of repayment for the loans that they received through SBA.
SUBA met with City Staff throughout the year to address code enforcement issues and policies regarding illegal vendors, trash, homeless issues catering trucks as well as crime issues. This is ongoing and we will continue assisting with this role.
SUBA worked in partnership with various agencies and non-profit groups such as Building Healthy Communities, Center for Community Advocacy, CCCIL, Blue Zones, CRLA, SVMH, Santa Cruz Ventures and other partners, etc. to address the barriers in the community that impact the quality of life for East Salinas residents but in particular our businesses. Although SUBA may not always have the same purpose or goal of all our partners, we continue working alongside these organizations for the betterment of quality of life for businesses and residents in East Salinas. We see increasing this upcoming year as implementation with the Alisal Vibrancy Plan takes place.
We have continued to work with City of Salinas Public Work staff to establish parking zone restrictions along E. Alisal Street and E. Market Street as well as have looked at other streets and will be assisting our businesses to make the requests for changes as needed.
SUBA held three safety meetings with business members and with the Salinas Police Department and have continued to work in collaboration in addressing the ongoing concerns of members regarding crime and safety of the residents and businesses including homelessness and various code enforcement issues.
SUBA and its Board assisted in promoting special events such as a Holiday Sales and Valentine’s Day Sales along with Small Business Saturday. The City of Salinas assisted us tremendously by promoting and assisting with the SUBA Loteria as mentioned previously in the report. We had hundreds of participants and gave out 21 prizes to winners. We expect that the pilot program that SUBA and the the City of Salinas created will be implemented in and other parts of the City by the business 7 | P a g e
community to try and increase foot traffic for retail sales during the holiday seasons again this upcoming year. This past year we participated in working a bit more with the Chamber of Commerce in order to create more synergy around small businesses. This upcoming year we will be holding a combined mixer and we will be working more closely with the Salinas Chamber of Commerce to benefit our combined members.
SUBA processed 30 Temporary Land Use Permits for participating business owners in good standing this year. This is an approximate value of $6,000 to SUBA members. This does not include all the work that the City of Salinas did along with the Salinas City Council to create opportunities for our Restaurants to have TULP’s to have outdoor dining at most of our restaurants in order to comply with State of California tier guidelines.
SUBA promoted Small Shop Saturday and marketing for Holiday Sales in the SUBA area as mentioned before. SUBA had 42 businesses that participated in Small Shop Saturday directly and many others that did so indirectly. SUBA utilized radio, social media and live videos promoting the Small Shop Saturday event.
SUBA in partnership with Salinas Lowes, Radio La Campesina and Radio Lazer gave away 53 Christmas trees to the community. The Christmas Trees were donated to SUBA by Lowes and were distributed PSA’s were announced through various radio stations including: Radio Lazer, La Campesina Radio, Luna Radio, La Buena Radio. This assisted in marketing the free Christmas trees to the community through radio announcements. SUBA in addition to this put out phone calls to previous members of the community that had received Christmas Trees and SUBA also used social media to announce the free Christmas Trees. Navarro’s Furniture assisted SUBA in picking up the trees from Lowe’s.
SUBA began promoting Associate Memberships and we were able to get 4 new Associate Members.
We plan to get another 5 Associate Members this upcoming fiscal year.
SUBA continued to expand the SUBA "branding" campaign to help increase SUBA's visibility and name recognition within and outside of the SUBA District through Social Media. SUBA will continue developing this branding effort.
SUBA sent out thirty-two newsletter updates through emails for a total of 8,032. In addition, there were direct emails sent to businesses related to information related to COVID-19 updates and vaccines. Lastly, there was 7 robocalls made throughout the year related to COVID-19 in particular to hairdressers and beauty salons that had several changes due to procedures moved forward by the California Board of Barbering and Cosmetology. This does not account for the direct phone calls made to many of them regarding COVID-19 changing in guidelines.
SUBA responded to members' request for information about the City's graffiti abatement program and information regarding services provided by the code enforcement department along with concerns and issues brought to SUBA. SUBA worked with the City of Salinas Finance Department and Community Development Department to keep the BID roster updated and helped maintain the City's assessment procedures.
8 | P a g e
Challenges
SUBA 's primary challenge continues to be accomplishing a work plan that can encompass all that is needed within the SUBA Area with limited staff and scarce and declining financial resources. A huge issue for SUBA is the manner in which money is collected. The City of Salinas moved two years ago to have SUBA collect the assessments directly. This has diminished the collection amounts and percentages.
Although SUBA has been able to build trust with many SUBA Members, more work is needed. An issue that affected some of our businesses and some of our board members was a loss of employees due to COVID-19. In some cases, this in part caused one of our board members to inform us that they no longer were available to serve as they needed to tend to their business. (Therefore, we lost one board member.)
Low collection rate of assessments is a large challenge.
Approximately 49 percent (49%) of assessment amounts were uncollected FY 21/22.
Of the 518 businesses billed for a total assessment value of $110,442.00- $54,828.00 was not collected.
Of those businesses, none were sent to collections (due to COVID-19 and last years practice).
In total SUBA collected nearly 51% of the businesses total assessed value. SUBA received a total of $55,614.00 in assessments for the year. In other words, $12,679 less than last year received.
We lost 1 Board Member last Fiscal Year.
We certainly had a number of challenges and none greater than making certain businesses stayed in business. SUBA assisted immensely along with the City of Salinas staff trough education, handouts, distribution of flyers, PPE equipment and getting financial resources to them.
A new challenge is the updated food truck ordinance that has affected a number of restaurants and other businesses that are complaining in the SUBA area. SUBA believes this new update seems to have been done in haste. The stakeholders throughout the year complained to SUBA about their new locations, about safety concerns and a number of other issues. Additionally, adjacent restaurants and other businesses complained of unfair advantages, of garbage and a number of issues pertaining to traffic and safety concerns in relation to food trucks. The Updated Food Truck Ordinance created hostility between restaurants and food trucks and in some cases, arguments occurred where intervention occurred. SUBA believes more work is needed regarding this issue.
9 | P a g e
2022-2023 Goals
SUBA’s goal this upcoming year will be to continue to reestablish SUBA’s Relationship with its members and assist and provide resources for those that would like to take advantage of them.
There has been much improvement over the past three years in providing much needed resources to our businesses. However, much more can be attained by building more partnerships. SUBA assisted many businesses; however, it still needs to continue pushing forward to develop even more profound relationships with all its businesses. SUBA plans to provide more training opportunities and workshops aimed at increasing the capacity of our business community. SUBA will continue to develop our board to become stronger business leaders and community advocates. SUBA feels confident about holding a minimum of two Strategic Development Sessions and also a minimum of 4 mixers for our businesses. Additionally, SUBA will partner to hold a minimum of 2 fundraisers to get the Board and businesses more involved to support SUBA’s mission. SUBA will continue to collaborate with the City of Salinas Community Development Department and Public Works Department, Salinas Police Department to augment and support SUBA’s business area.
SUBA has developed partnerships with various non-profit and for-profit organizations and businesses to further develop our training/workshops. Our partnership with the City of Salinas has developed more strongly and are working closely to further develop our organization’s capacity. SUBA is making certain to be part of the Alisal Vibrancy Plan Steering Committee and will have business members partake in its meetings. SUBA Executive Director is part of the Vision Salinas General Plan Steering Committee. It is important for SUBA to integrate into shaping a vision for our area. The Alisal is a great place to live, to shop and it is vital for the City of Salinas.
Marketing and Promotions
SUBA will expand communication with the membership by doing surveys and collecting more data to be able to communicate with our members. SUBA will work with other stakeholder groups, by expanding use of electronic communication and social media. These past two Fiscal Year we have marketed throughout the year the majority of our businesses and our industries on a continuous basis in various manners that included holiday promotions, event promotions and marketing through social media and radio. SUBA will continue to focus in these areas this upcoming Fiscal year. SUBA met door to door with many businesses. SUBA will continue to develop its relationship with other business organizations and in particular with the Negozee, El Pajaro CDC, Mission Community Services Corporation, Salinas Valley Chamber of Commerce to promote small businesses and cultural events in the SUBA area and beyond. SUBA is part of the City of Salinas Small Business Taskforce.
Furthermore, SUBA will continue developing more advertising opportunities for our members in good standing to promote and market their businesses through social media marketing purchased by SUBA and other means. There is an allocation of time utilized by staff in this program within the budget.
Our goals for the upcoming Fiscal Year for Marketing and Promotions:
Goal 1A- Provide Social Media Marketing for 300 SUBA businesses throughout the 22/23 Fiscal Year
10 | P a g e
Goal 2A- Provide 36 Social Media Posts Marketing the SUBA area throughout the 22/23 Fiscal Year
Goal 3A- Provide 6 Interviews on the Television/Radio regarding promoting the SUBA area and/or services SUBA provides its members for 22/23 Fiscal Year
Goal 4A- Provide 6 Ribbon Cutting Ceremonies for SUBA businesses for 22/23 Fiscal Year.
Business Resources
SUBA will work directly with lenders, business organizations, non-profit groups, businesses and governmental agencies to provide SUBA members information and training on financing opportunities to improve their businesses. We will partner with organizations such as the El Pajaro CDC, Negozee, Mission Community Services Corporation, Salinas Chamber of Commerce and Cal Coastal as well as others to make certain we offer members opportunities for training and gathering of information. We offered business workshops and webinars for small business growth and development through these partnerships. Over 164 businesses took advantage of these free workshops and webinars this past year. Within the budget includes the allocation of time utilized by staff in this program. Our goals for the upcoming Fiscal Year for our members under Business Resources is as follows:
Goal 1B- Provide 24 classes/webinars for SUBA members on Business Development for 22/23 Fiscal Year.
Goal 2B- Provide 8 workshops/webinars regarding business related topics such as:
Exit Strategy for Business Owners, Retirement Plans for Business Owners, How to Complete Your PPP Forgiveness Application, Social Media Marketing, How to Start an Online Store, Holiday Shopping in SUBA, Taxes for Businesses etc. for 22/23 Fiscal Year.
Goal 3B- Provide 150 one-on-one meetings with SUBA members in 22/23 Fiscal Year.
Safety
SUBA staff will continue working with the City’s Code Enforcement and County Health Department along with many business members to address and improve monitoring of city and county health and safety codes throughout our business area. SUBA facilitated community meetings with business owners and Salinas Police Department. We coordinated 3 meetings this year in part due to COVID-
19. Additionally, we worked with Code Enforcement on safety concerns and code violations. Within the budget includes the allocation of time utilized by staff in this program. Our Safety goals for the upcoming Fiscal Year are as follows:
Goal 1C- Provide 4 Public Safety Meetings throughout the SUBA BIA for 22/23 Fiscal Year.
11 | P a g e
Goal 2C- Coordinate and Develop a Safety Strategies for our BIA in coordination with our businesses and the Salinas Police Department for 22/23 Fiscal Year.
Goal 3C- Monitor and Contact City, County and State agencies regarding Health, Safety and Sanitary Issues in the SUBA BIA for 22/23 Fiscal Year.
Beautification & Cleaning
SUBA will work to implement projects aimed at the beautification of the business corridor within the SUBA area. We will continue to monitor and work on plans to provide more regular clean ups and work with the City staff to further opportunities to clean within our business area. The focus this upcoming year is to have more regular clean ups in conjunction with clean ups that the City of Salinas is doing through the Alisal Vibrancy Plan and Clean California Grant project. The budget includes the allocation of time utilized by staff in this program. The following goals are in our 22/23 Fiscal Year for Beautification and Clean Ups:
Goal 1D- Create a SUBA Beautification and Art Project Plan for the SUBA BIA for 22/23 Fiscal Year. (This plan will be coordinated with the City of Salinas to complement the Clean California Grant that is focusing on art and clean ups in our area and will focus on coordinating with businesses.)
Goal 2D Schedule and Implement 6 Cleanups throughout the SUBA BIA for 22/23 Fiscal Year.
12 | P a g e
BUDGET: 2020/2021
Salinas United Business Association
Budget 2021-2022
Income Approved Actual % of Budget
SUBA BID Assessments & Associated Membership (*projected) $ 110,442 55,614 50% Grants $ 0 4,500 450%
Donations $ 5,000 12,878 258%
Fund Balance from FY 2012/21 $ 8,527_ 15,253 Total Income $123,969 $ 88,245 71% Expense Approved Actual % of Budget Operations $ 123,969 $ 88,245 71% Accounting $ 4,500 1,326 29% Conferences/Staff Development $ 1,500 0 0% Insurance $ 4,250 1,444 34% Permits $ 500 674 135% Dues and Subscriptions $ 200 0 0% Office Furniture & Equipment $ 1,750 0 0% Office Supplies,Postage $ 2,850 1,497 53% Telephone, Website & Internet $ 4,250 2,655 62% Rent* $ 10,000 9,360 94% Personnel Costs $ 62,000 41,588 67% Miscellaneous $ 1,500 7,623* 508% Beautification and Landscaping $ 7,500 659 9% Marketing & Promotion $ 6,500 4,359 67% Safety $ 3,200 923 29% Business Resources $ 4,000 8,569 214% Total Expenses $ 114,500 $ 80,667 71%
Fund Balance for 2021/2022 $ 9,469 $ 7,568
*Día del Niño Expenses included in Miscellaneous Category
13 | P a g e
Proposed Budget 2022/2023
Salinas United Business Association
Proposed Budget 2022/2023
Income 2022/2023 Budget
SUBA BID Assessments & Associated Membership (projected) $ 110,442* Grants $ 2,500
Donations $ 6,000
Current Balance from FY 2019/2020 $ 7,568
Total Income $ 126,510
Expense
Operations $ 126,510
Accounting $ 2,500
Conferences/Staff Development $ 1,750
Insurance $ 3,000
Permits $ 600
Dues and Subscriptions $ 250
Office Furniture & Equipment $ 1,850
Office Supplies $ 3,500
Postage $ 1,750
Telephone & Internet $ 4,250
Rent $ 12,000
Staff $ 65,000
Miscellaneous $ 2,000
Beautification and Landscaping $ 2,000
Marketing & Promotion $ 6,500
Safety $ 1,300
Business Resources $ 6,000
Total Expenses $ 114,250
Estimated Fund Balance $ 12,260
*Projected Estimated Figure from the City of Salinas Finance Department of 2021/2022-Have not received updated numbers they have been requested.
Company Mailing Address
Gali & Co 545 E Alisal St #a
Walgreens #03446 P.O. Box 901
European Auto 276 E Market St
China House 848 E Alisal St
Nelida M Torres 716 E Alisal St
Salinas Pawn 431 E Market St
Ria Financial Services 7001 Village Dr # 200
Western Motel 6 S Wood St
Realty Income Properties 16, LLC 11995 El Camino Real
Monterey County Soccer League 443 E Alisal St Ste A1
Cava Brothers PO Box 51610
Allisal Commercial Partners LL 1205 Freedom Blvd Ste 2
Groeniger & Company PO Box 8000
Rl Flooring And Moulding Co 372 E Market St
El Tapatio Snack Bar 856 Mescal Ct
Alisal Market 825 E Alisal St
Panaderia Ortega 916 N Sanborn Rd
All Purpose Mini Storage P.O. Box 657
Guadalajara Bakery 699 E Market St
Gomez Adan & Maria Lucrecia 710 E Market St
Mina's Cleaning Services 516 Roosevelt St #A
LA MICHOACANA ES ARTESANAL RP 1504 Cougar Dr
Boys and Girls Clothes 676 Saint Edwards
Maya Productions 470 E Market St #B
Rubio's Auto Care 241 E Market St
Everyones Harvest P.O. Box 1423
Emilio & Rosa Rossi 750 Sierra Madre
Libreria Alicias 856 Mescal Ct
Tiffany's Body Shop 248 Merced Street
Viva Lingerie 626 East Alisal Street #B5
Salinas Insurance Agency LLC 443 E Alisal St Ste B4
Rossi Bros Tire And Auto Service 81 N Sanborn Rd
Francisca C Leal 849 N Madeira Ave
Mon's Auto Repair 227 Commission St
Ramirez Ice Cream 1130 D St
K & K Laundromat 1921 Lavender Way
Subway #5062 1114 E Alisal St
Betty Beauty Style 8 Newlyn St
Mariscos Costa Azul 658 E Market St
G L Liquor 606 E Alisal St
La Oaxaquena 1145 Hamilton Ave #B
WINCHELL'S DONUT HOUSE FRANCHISE9866-A 969 E Alisal St
Carl's Jr. Restaurant 40 Winham Street
Betty Beauty Style 8 Newlyn Street
Domino's Pizza 1101 N Main St
Patricia Magallon P.O. Box 1244
7-Eleven Store 2233-17327e P.O Box 219088
La Perla Mexican Food #2 PO Box 1775
Graniterock Company PO Box 50001
Burke's Upholstery 266 East Market Street
Juan M. Covarrubias Shoes 545 E Alisal St #G
Mirsa's 288 E Market St
United Rentals (North America), Inc 140 Grand St Ste 300 Ramirez Auto Service 222 Ivy St
Angel De La Salud 114 Oregon St
California Del Sur #7 467 E Market St #1
Central Coast System 312 Kings St
LDR Properties T.I.C. PO Box 777
New Image Hair Salon 972 Acosta Plaza
KTGE 548 E Alisal St A
La Plaza Bakery 20 N Sanborn Rd Suite #A
Cardenas #205 2501 E Guasti Rd
California Del Sur Commissary 467 E. Market Street #D
Pronto Income Tax Service 600 E Market St #100
Rainbow Wash & Dry 273 River Rd
Natura Vida 611 E Alisal St
Claudia Hevia 901 S Main St
El Primo Western Wear 645 E Alisal St
El Zacatecano Restaurant, Inc. 655 E. Alisal St
Tala V. Gredinberg DDS, Inc 323 N Sanborn Rd #F
California Del Sur #29 467 E Market St #1
Stage 1 Auto Care And Tire 231 Commission St
Galvez Tires & Wheels 678 E. Market St
Andy's Store 716 Elkington Ave Apt #2
Green Cellular Inc/Digicom Wireless 801 E Market St
Casa De Lavanderia 730 East Alisal Street Suite A
Changing Faces Beauty Studio 813 East Alisal Street
Navarro's Wedding Decorations 440 E Alisal St
Tina's Beauty Salon 1611 Piazza Dr
El Taco Rico de Salinas 753 Meyers Ct
Calidad Market Y Carneceria 949 N Sanborn Rd
Mireya's Vanity Beauty Salon 824 E Alisal St
Family Awareness Consulting 1116 Jean Avenue
Zig Auto Parts Distributing, Inc 276 E Market St
Nelly's Beauty Salon 322 Addington Lane
Isabella's Flowers And Gifts 510 Fremont St
Horacios Auto Repair 704 Madeira Cr
Creaciones de Angel 119 Orange Dr
Ruperta G. Garcia Diaz 1017A Mohar Street
Neighborhood Market & Taqueria 505 E Market St
Tacos El Jaliscience 505 East Alisal Street
La Movida 1537 N First St
Miguel Gutierrez PO Box 335
California Check Cashing Stores, LLC 5165 Emerald Parkway, Suite 100 Transmission Center P.O. Box 9013
El Compita Mariscos 1478 Tecopa Way
Salinas Smog, Inc 297 E Market St
Mountain Mike's Pizza 315 E Alisal St
Lemus Insurance PO Box 11152
Salinas Valley Pro Squad 221 Griffin St
Diana Beauty Salon 908 E Market St
Maria A Silva 58 Mirtle Ct
Toys And Cosmetics 1733 Lennox Way
Corona Market 695 E Alisal St
Comfort Control 263 E Market Street
El Sol Motors Inc 16250 Blackie Rd
Tacos El Jaliscience II 441 N Sanborn Rd
Discoteca Rincon de los Exitos 1942 Oxford Court
Goyitos Auto Repair 770 N Sanborn Rd
La Chilindrina Ice Cream Truck 18478 Northridge Dr
Marquez Handyman Services 841 Meadow Dr
Gate's Decorating Supplies 602 East Alisal Street
Frutti Rana 630 E Market St #b
El Caporal Family Western Wear 905 East Alisal Street
A C Mobile Repair 610 Roosevelt St
Watermill Express 958 Goodwin Dr
Trujillo Tax Service & Bookkeeping 901 E Alisal St
E-Z Wash and Dry 975 N Sanborn Rd #A
Kimmies Cork N Bottle 210 North Sanborn Road
Mobile Management LLC 4352 SE 95th St
Oliver Kimmie 210 N Sanborn Rd
Polo's Income Tax Service, LLC 924 219th Place S E
Mesina Key 63 N Madeira Ave #B
Carmelitas Kid's P.O. Box 10254
Electronics Plus 646 E. Alisal St
Boost Mobile 10717 Country Meadows Rd
Paleteria Rosi 639 Fremont St #A
El Volcan 1729 First Ave
Aesthetic And Wellness Clinic 622 E Alisal St #2
Costa Central Medical Group 323 N Sanborn Rd #E
Divas Closett 630 E MARKET ST A
E & R Investments, LLC 19652 Woodcrest Dr
Andrews Blueprint, Inc 11 La Miranda Ct
Laboratory Corporation Of America 231 Maple Ave
Taqueria el Tarasco 910 N Sanborn Rd
West Coast Commercial Inc 260 Rianda Circle Suite #D
Radio Lazer P.O. Box 6940
CVS Pharmacy #9349 One CVS Dr MC1160
Bill and Wanda Martin 1122 Montecito Cir
Los Altos Restaurant #2 107 Kern Street
Athena Medical Group, Inc PO Box 10627
Aloha Inn 235 Kern St
Morales Gardening PO Box 3815
Young's Market 660 East Market Street
Discoteca La Mexicana Plus 38 Oregon St
El Kiosko #2 1759 Great Island St
NG Repair Auto Body 811 Garden Way
El Pollo Dorado 701 E Alisal St
Regalos Happy Face 467 E Market St
Deli-Cafe 3 Hermanos, Inc. 545 E Alisal St #E
Navarros Furniture 440 E Alisal St
Haircuts In Shape 326 E Alisal St #F
Redbox Automated Retail LLC 1 Tower Lane Suite 900
El Potocino Western Wear 372 Mendocino Dr
La Michoacana #10 237 E Market St #4
Bar Rio 1537 N First St
Alisal Laundry Fluff & Fold 605 E Alisal St
Amigas Para Siempre 1019 Garner St
Nutricion Y Vitalidad 1305 Firehaven
Thiel E Fritz 13615 Paseo Terrano
Nicky Fruteria 1729 Cambrian Dr
El Faro Tax Service Y Envios Inc 607 E Alisal St #b
Gabilan TV Sales 470 Market Suite #A
Conectate Media 915 E Alisal St
C & J Autobody Parts Distribut 355 E. Market St
West Market Auto Body & Detailing 1356 Palmera Ave
M & R Auto Repair 424 East Alisal Street
West Market Auto Body & Detailing 1356 Palmera Ave
Alisal Pizzeria Restaurant 706 E. Alisal St
Holiday Inn Express & Suites 195 Kern St
Tire & Wheel World 328 E. Alisal St
Factory 2 U 15001 S Figueroa Ave
Paul Faro Automotive 56 Echo Valley Rd
Nature Sunshine Health Center #2 626 E Alisal St C-1
Nancy's Shoewear 1942 Oxford Ct
Navarro Income Tax and Service 14 S Wood Street
Carlos Auto Repair 301 E Laurel Dr
NMSO, Inc #68199 1450 N Benson Ave
Kol Electric Inc P.O. Box 910
El Primo Western Wear 489 Arcadia Way
Hernandez Toy Store and Car Access 1943 Princeton Court La Movida 1537 North First Street
La Michoacana #11 2185 North Main Street #4
East Market Store 701 E Market St
Medina's Bridal Shop 30295 Chualar Canyon Road
Peter C Miller 10295 Hawley Rd
Bill Winchester 520 Crocker Ave
Paleteria Vanilla 730 Mae Ave #A
Estetica Unisex Lety's 7 S Wood St
Healey Mortuary & Crematory 4901 Vineland Rd Ste 300
Kelly-Moore Paints 987 Commercial St
Armando Jumpers 530 Terrace St #B
Heriberto Alba 1951 Chelsea Ct
M & M Cars 10 Sherwood Dr #21
Decoraciones Bertha 238 E. Wilson St
Ruth Ruiz Tax & Services 437 E ALISAL ST C/A
Jugeria La Tropical 822 E Alisal St
Panaderia Pasteleria Deli La Estrella 613 N Sanborn Rd
All Safe Mini Storage 110 Kern St #Bldg-A
E.Z. Autosales 739 E Alisal St
Pablo Espinoza P.O. Box 5692
Mary's El Rinconsito Mex Art 626 E Alisal St
Franci & Mike Weaver 52 Corral De Tierra
Jim Vaninetti 4100 Dark Hollow Rd
El Milagro #2 1118 E Alisal St
La Michoacana #8 2185 N. Main St #4
East Salinas Family Center 995 N Madeira Ave
Galarza Jewelry & Omega Video 984 Acosta Plaza
Cava Brothers Properties P.O. Box 51610
Thomassin Used Cars 275 E Market St
Autozone #5512 P.O. Box 2198
Taco Bell #25510 7888 Wren Ave
Salinas Premium Pure Water 335 Kings St
Paleteria Wendy #1 1014 Pacific Avenue
G L Liquor 606 E Alisal St #b
R D H Enterprises 1405 Branham Lane
Alisal Pharmacy 37323 fremont Blvd
Ramirez Auto Service 222 Ivy St
Tres Marias #2 5 Randall Rd
La Esperanza Market 490 E Market St
Cynthia Hair Salon 674 Saint Augustine Dr
Sanborn & Market Gas 1000 E Market St
Top Fashion 1229 Tahiti Pl
Nancy Moreno Insurance Services P.O. Box 9528
Variedades Marina's 695 E Alisal St
Country Motors, Inc. 435 East Alisal Street
Vizza Investments, LLC 409 Washington St Ste 201
Maas Accessories 922 North Sanborn Road
Redbox Automated Retail LLC 1 Tower Lane Ste 900
Hernandez Produce 65 Kings Street
Patel Dahyabhai & Sumatiben 1682 Great Hwy #4
Cabanas Lawn Service 37 Center St
Casa De Telas 626 E Alisal St
Abarrote's Challo 607 East Alisal Street Suite A
Clinica De Salud Del Valle De Salinas 440 Airport Blvd
Sanborn Medical Center 1034 Baywood Place
Seon Esther 626 E Alisal St
Curiosidades Saga 795 Mimbrera Way
Market Auto Service 288 E Market St
La Malucada 5 Randall Rd
Imperiouz Autobody, Inc. 297 E Market St
McDonalds #690 P.O. Box 10130
York F. Gin Family Partnership 556 Thomson Ln
Calderon Brothers Tires LLC 115 Ivy St
Kentucky Fried Chicken #152 P.O. Box 572530
Islas Lawn Service 61 N Pearl St #B
Gemini T-Shirt 626 E. Alisal St
1 2 3 Laundromat 1248 San Angelo Dr
Patania Masonry Inc 1176 Loyola Dr
Salinas Cellular 549 E Market St
Pronto Dollars 559 E Alisal St Suite #108
Miranda Envios Inc 528 E Alisal St
Alisal 99 Cent Bargain 626 East Alisal Street Suite F
America Tax Service 635 E Alisal St
A. Cordova Insurance Services, Inc. PO Box 2057
Alexis Flore's & Regalo's 629 East Alisal Street
Sergio Studio's Beauty Salon 45 S Sanborn Rd #C
Jose's Auto Repair 382 E Market St #B
Aqualight Water Stores Inc 454 E Alisal St #B
Salinas Furniture Gallery 801 E Alisal St
La Popular c/o Rogelio Monroy Vargas 902 E MARKET ST
McDonald's #36262 P.O. Box 10130
La Popular #4 719 East St #A
Hector's Meat 549 E Market St
Cellular Connections 924 N. Sanborn Rd
La Popular #3 719 East St #A
Country Motors, Inc. 435 East Alisal Street
JV Construction 749 Elton Pl
Los Dos Potrillos Restaurant 88 Webb Rd
CMT Tax & Services 930 N Sanborn Rd
Variedades Y Regalos Anai 1269 Decunha Ct
Don Roberto Jewelers #46 205 Avenida Fabricante
Maribel Hair Studio 600 East Alisal Street
Salinas Pizza 988 Acosta Plaza
Number 1 Sox 1116 Woodside Circle
Lopez Photography Productions 823 East Alisal Street
Mireya's Vanity Beauty Salon 824 E Alisal St
Pacific Coast Battery Service, Inc. 311 East Alisal Street Seraph Rates 15570 Weather Rock Way
Trini's Hair Shop 1280 Los Olivos Drive
GTO Printing 526 E Alisal St
El Kora Restaurant 153 Griffin St
Lydia's One Day Tax 15 Geary Circle
Arco Iris del Sabor 515 E Alisal St #B
Sanborn Launderland 706 Nacional Ct
July's Underwear 1515 Del Monte Ave
Scarbrough Prop. Maint. 285 E Market St #2
Wireless Tech Shop 454 E Alisal St #A
Clinica De Salud Del Valle De Salinas 440 Airport Blvd.
Little Ceasar Pizza #5055 2211 Woodward Ave, 8th Floor
Haydee Beauty Salon 819 E Alisal St
Novedades Rubi 1151 Alma Ave
Mercadito Alegria 727 E Alisal St
J J's Auto Sales 349 East Market Street
Graniterock P.O. Box 50001
Paleteria Mathew 730 Mae Ave #A
Haydee Beauty Salon 819 E Alisal St
La Barata Tienda 836 East Alisal Street
Taqueria & Dulceria El Guero 834 North Sanborn Road Suite A La Princesa #1 516 E Alisal St
Mexico Lindo Deli 443 Victoria Avenue
Foods, Co. #769 P.O. Box 54143
Mj Collection 626 East Alisal Street #D-3
Right Way Auto 212 MERCED ST 6
El Volcan 1729 First Ave
Carla Mattress Company 285 E Alisal St #E
ES Car Wash #3 186 4th St
Dieta Maxima 10 Sherwood Dr #16
Hair 2000 20 North Sanborn Road Suite F
ES Car Wash #2 186 4th St
ES Car Wash #1 186 4th St
Alteraciones Mary 860 E Alisal St #B
Curiosidades Saga 623 E Alisal Street
Big Lots #4705 4900 E Dublin Granville Rd
Gifts & Etc Outlet 43 S Sanborn Rd #B
Mission Linen Supply, Inc. P.0. Box 1299
J L Williams Janitorial Services P.O. Box 482
J.J.R. Gardening Services P.O. Box 2592
Sierra's Cleaning Po Box 9751
Gomez Auto Repair 710 East Market Street
American Medical Response 2511 Garden Rd SUite # A140
California Del Sur #9 467 E Market Street Apt #1
Quality Inn Salinas 144 Kern St
Tacos Pacheco #3 1250 Old Stage Rd
Jose Luis Sandoval Attorney At Law 428 Tudor Way
Smart Computer Repair 1851 Cherokee Dr Apt #2
Novia's Rossy's 645 Alisal St Suite #E
Miranda Envios Inc 913 E Alisal St
Smart Computer Repair 1852 Cherokee Dr Apt #2
El Primo 503 James St #A
F. Tofield Auto Repair 231 Kern St
A-1 Sweeping Service 281 Commission St #A
Audio Express - Retail 278 E Alisal Street
Taqueria El Grullense 976 Acosta Plaza
Ramirez Ice Cream Truck 1130 D Street
Jaquez Fast Food Service 433 Navajo Dr
Morelia's .99 Store and Up 669 East Market Street
GIS Plumbing Inc 30 Bardin Cir
Tacos Pacheco #2 1250 Old Stage Rd
Fernando Auto Repair 268 E Alisal Street
La Michoacana #3 2185 N. Main St #4
Eva's Ice Cream 740 Saratoga Dr
La Michoacana #4 2185 N. Main St #4
Armando's Machine Shop, Inc. 55 Tarp Cir
El Pollo Loco #3592 400 Santa Clara St Ste 206
Paleta Payaso 255 E Bolivar St # 246
Galaxy Party Supply 426 E Alisal St
Saba's Car Upholstery Mobile 526 Fremont St #C
Top Bluejean 654 East Alisal Street
Jorge's Auto Detail's 63 Kings St #B
Joyeria y Botanica 1775 Massachusetts Drive
Salinas Collision Center 382 E Market St #A
Interactive Sound & Wireless 728 East Alisal Street
Tri County Fire Protection Inc. 260 Rianda Circle, Suite A Mi Fiesta Smoke Shop 1033 E Alisal St #G
Productos Mexicanos 372 Mendocino Dr
Cha Cha Real Estate Holdings, LLC P.O. Box 361945
La Paz Dental Care 559 E Alisal St
Pablo Espinoza 607 E Market St
Best Western Salinas Valley Inn & Suit 187 Kern Street
Griffin Wash House 1336 N Central Avenue
O'reilly Auto Parts #2702 P.O. Box 9167
Casa De Novias Liz 631 East Alisal Street
America Travel 635 East Alisal Street
Redbox Automated Retail, LLC 1 Tower Lane Ste 900
Green Lite Auto Glass 245 Commission St
Cuevas Tires Inc 619 N Sanborn Rd #A
Green Lite Auto Glass 245 Commission St
Lucy's Auto Registration 212 Merced St #1
Damian's Jewelry 60 N Sanborn Rd
Valley Auto Insurance Brokers 58 Ragsdale Ct
Fiesta Auto Insurance 554 E Alisal St
Margarita Tax & Valley Auto Ins Broker 58 Ragsdale Ct
El Primo Western Wear 489 Arcadia Way
Comida Economica 113 Primrose Dr
Leon Motors 615 E Market St
Fruteria Quiroz 76 Saint Brendan Way
Tolo's Body Shop 18 Murphy Street
Midway Engine Rebuilders & Auto 482 E Market St
King Thrift Store 330 Kings St
Smart Komm Inc. 4720 W Jennifer Ave #107
Jax Pacific West Insurance 1674 Story Rd
Latino Beauty Salon 548 E Alisal St #D
Salinas Furniture Gallery 656 East Alisal Street
Griffin Wash House 1336 N Central Avenue
Total Knockout Sounds, Inc 326 E Alisal St #G
La Michoacana #1 2185 N. Main St #4
Cuevas Tire I I, Inc. 601 East Alisal Street
Azteca Cosmos Insurance Income Tax Svc 1184 Monroe St, Suite 1 La Michoacana #2 2185 N. Main St #4
Culturas Hidalgo & Oaxaca 473 E Market St
Dem Enterprises, LLC 548 E Alisal St #C/A
J&N Collision 327 Commission St
Adriana S. Garcia P.O. Box 9389
C&L Family Shoes 846 Van Ness Ct
Cyndi's Lace & Craft 732 East Market Street Suite F
Salinas Radiator Shop 231 East Market Street
Peniel Men's Wear 10717 Country Meadows Road
Mercado Mi Rancho 495 E Market St
J & M Appliance Repair 86 Ragsdale Ct
Exitos Latinos 1110 Alisal Suite
Jorge Haro 7816 Luxor St
Tommy's Glass Service, Inc. 21 South Pearl Street
La Michoacana Love Inc PO Box 1588
Rock Boxing Gym 1277 Nogal Dr #D
Gladys Immigracion Y Servicios 509 East Alisal Street
Andrews Blueprint 269 Griffin St
Leal Bakery 805 E Alisal St
Garcia Chiropractic Clinic 909 E Alisal St
Gorditas Maria Dulceria 420 Rico St #A
Platt Electric Supply PO Box 9085
Salinas Meat 229 N Sanborn Rd
Miranda Envios Inc 648 E Alisal St
Hojas Para Medicina #2 Aquarich 811 E Alisal St
Raygoza Lorenzo Et Al 2975 E Clinton Ave
Dale's Glass Shop 275 Griffin St
Prime Time Nutrition 19315 East San Jose Avenue
Dale's Glass Shop 275 Griffin St
Larry Mak 200 Estate Dr
Patricia Mendez 75 San Benancio Rd
Peninsula Petroleum LLC 1324 5th St.
Botanica Misxteca P.O. Box 3663
Sowder Tax Service 24 North Sanborn Road
Della Mora Plumbing, Inc. 245 Merced St #A
Gary R & Sharon K Waller 23 Via Contenta
Isabela Fashion 1427 Tecopa Way
Jim Russo State Farm 921 E Alisal St
Elenas Day Care 770 Elton Pl
Casablanca Travel 915 East Alisal Street
Prime Time Nutrition 19315 E. San Jose Ave
Fernando Luque D.C. 622 E Alisal St #1
$10 Store 1031 Harding St
El Primo Express 345 Williams Rd #101
Los Arcos Del Alisal 52 Oregon St
Centro De La Gente P.O. Box 4485
Dem Enterprises LLC 548 E Alisal St #C/A
One Stop Market 980 Acosta Plaza
Espinoza's Furniture P.O. Box 5692
Mari's Closet 626 E Alisal St
Works Auto Body 10 Murphy St
Kids R 545 E Alisal St #g
Fans' Soccer Shop 624 Roosevelt St
In-N-Out Burgers #99 4199 Campus Drive, 9th Floor
Catracha's Fashion 727 E Alisal St
Obhet Auto Repair Shop 205 Maryal Drive
Salinas Market Inc 315 Riesling Way
Sobadora Janeth 530 Roosevelt St #e
Casa De Flores 934 N Sanborn Rd.
El Primo Express 345 Williams Rd #101
127 Market 1000 N Sanborn Rd
Nikys 578 Los Coches Ave
A M D Recycling 324 Kings Street
Anaya Produce 1011 Eagle Drive
Marion's Place, Inc. 487 East Market Street
Corner Market 497 Alisal St E
L'Amour Shoppe 1157 Sweetwater Road
Pina's Crafts 613 East Alisal Street
Salinas Auto Transmission 249 Griffin St
Best Western Salinas Monterey 175 Kern St
Chicali Hot Dogs 211 Kings Street #2
Maritza Market 549 E Market St
La Plazita Market 617 N Sanborn Rd
General Auto Repair 1839 Redondo Way
East Market Shell 458 East Market Street
Classic Weddings 650 Alisal St.
Burger King # 6813 PO Box 780356
Wienerschnitzel 1200 W Yosemite Ave #193
USA Station 19100 Ridgewood Pkwy
Salinas Discount Plus 648 E Alisal St
Tapias Sport Wear Fashion 1229 Tahiti Place
Clasico Shoes 3070 Sunset Ave #13
Joemary Am/Pm 385 East Alisal Street
Torres Auto Service 369 E Market St #G
Aqualight Company 454 E Alisal St #A
Villaltas Furniture 668 E Market St
Alan's Auto Sales, Inc 365 E Market St
Aqualight Company 454 E Alisal St #A
Torres Auto Service 369 E Market St #G
Alicia's Boutique 649 E. Alisal Street
Prestige Roofing LLC 44 N Pearl St
Encanto Beauty Salon 622 E Market St
Alta Tax & Immigration Services 911 E Alisal St
Encanto Beauty Salon 622 E Market St
Magda's Flowers 1178 Cobblestone St
Super 8 - Salinas 251 El Camino Real
Panaderia Tres Hermanos 545 E Alisal St #D
Best Water 20 N Sanborn Rd #G
Maria's Used Stuff 822 N Sanborn Rd
Ulises Auto Smog 2 1100 E Market St
Taqueria Mi Ranchito 45 South Sanborn Road Suite D
Centro Jewelry 1546 Military Ave
Target Pest Control 235 Griffin St
Western Exterminator Company 1125 Berkshire Blvd Ste #150 Primo Auto Sales 714 E Market St
Motel 6 #1370 P.O. Box 8000
Exclusive Auto Body 518 E Alisal St
GrowGeneration 1000 West Mississippi Ave
T-Peino Beauty Salon & Nails 1252 Trazado Ave
Number 1 Sox 1116 Woodside Cir
Family Outlet 10717 Country Meadows Rd
Eduardos Department Store 1033 E Alisal St Suite C
Ortiz Asuntos Migratorios, Inc 10 Sherwood Dr #27
Champion Sports 20402 Franciscan Way
Mundo Saludable 1138 Acosta ST Apt 5
Primo Wireless 10 S Filice St #4
Dulceria El Guero 834 N Sanborn Rd #B
Miranda Envios Inc 920 N Sanborn Rd
Clothing & Things Thrift Shop 32 Hebert Rd
Laurel Heights Shell 346 Greenpark Way
Rex Motel 305 Kern St
Super Sales Auto Accessories 627 E Alisal St
Ramirez Insurance Services 600 E Market St Suite 105
Smart & Final #431 Attn: Financial Accounting
Dulceria Vargas, LLC 60 N Sanborn Rd #a
Goodwill Central Coast 1566 Moffett St
Lim Family Enterprises LLC 31240 Pudding Creek Rd
Teamsters Local Union No.890 207 N Sanborn Rd
Berenice Ice Cream 1131 E. Laurel Dr.
Lianna Avila, Marriage & Family 1522 Constitution Blvd #409 Mailing Address City State Zip Amount
Salinas CA 93905 522.00$
Deerfield IL 60015-4600 750.00$
Salinas CA 93901 104.40$
Salinas CA 93905 609.00$
Salinas CA 93906 43.50$
Salinas CA 93905 435.00$
Buena Park CA 90621 182.70$
Salinas CA 93905 130.50$
San Diego CA 92130 174.00$
Salinas CA 93905 50.00$
Pacific Grove CA 93950 87.00$
Watsonville CA 95076 130.50$
Monsey NY 10952 130.50$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 522.00$
Salinas CA 93905 174.00$
Watsonville CA 95077 87.00$
Salinas CA 93905 43.50$
Salinas CA 93905 43.50$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 21.75$
Salinas CA 93905 174.00$
Salinas CA 93901 95.70$
Marina CA 93933 50.00$
Salinas CA 93901 43.50$
Salinas CA 93905 87.00$
Salinas CA 93901 348.00$
Salinas CA 93905 43.50$
Salinas CA 93905 174.00$
Salinas CA 93905 750.00$
Salinas CA 93905 21.75$
Salinas CA 93901 130.50$
Salinas CA 93905 87.00$
Gilroy CA 95020 130.50$
Salinas CA 93905 174.00$
Salinas CA 93906 21.75$
Salinas CA 93905 130.50$
Suite #B Salinas CA 93905 609.00$
Seaside CA 93955 43.50$
Salinas CA 93905 21.75$
Salinas CA 93901 750.00$
Salinas CA 93906 43.50$
Salinas CA 93906 750.00$
Gonzales CA 93926 43.50$
Loc.0277t Dallas TX 75221-9088 750.00$
Salinas CA 93901 87.00$
Watsonville CA 95077-5001 21.75$
Salinas CA 93901 87.00$
Salinas CA 93905 21.75$
Salinas CA 93901 87.00$
White Plains NY 10601 750.00$
Salinas CA 93901 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 165.30$
Salinas CA 93902 87.00$
Salinas CA 93905 208.80$
Salinas CA 93905 200.10$
Salinas CA 93905 750.00$
Ontario CA 91761 750.00$
Salinas CA 93905 87.00$
Salinas CA 93905 182.70$
Salinas CA 93908 87.00$
Salinas CA 93905 21.75$
Salinas CA 93901 750.00$
Salinas CA 93905 750.00$
Salinas CA 93905 522.00$
Salinas CA 93905 200.10$
Salinas CA 93905 87.00$
Salinas CA 93901 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 21.75$
Salinas CA 93905 348.00$
Salinas CA 93905 696.00$
Salinas CA 93905 43.50$
Salinas CA 93905 87.00$
Salinas CA 93905 21.75$
Salinas CA 93905 87.00$
Salinas CA 93905 348.00$
Salinas CA 93905 43.50$
Salinas CA 93905 174.00$
Salinas CA 93901 121.80$
Salinas CA 93907 43.50$
Salinas CA 93905 21.75$
Salinas CA 93905 43.50$
Salinas CA 93901 21.75$
Salinas CA 93905 43.50$
Salinas CA 93905 696.00$
Salinas CA 93905 750.00$
Salinas CA 93906 43.50$
Soledad CA 93960 130.50$
Dublin OH 43017 348.00$
Salinas CA 93915 95.70$
Salinas CA 93905 87.00$
Salinas CA 93905 287.10$
Salinas CA 93901 750.00$
Salinas CA 93915 191.40$
Salinas CA 93901 522.00$
Salinas CA 93905 21.75$
Salinas CA 93905 43.50$
Salinas CA 93906 261.00$
Salinas CA 93905 348.00$
Salinas CA 93901 130.50$
Salinas CA 93907 261.00$
Salinas CA 93905 130.50$
Salinas CA 93906 21.75$
Salinas CA 93905 87.00$
Salinas CA 93906 87.00$
Salinas CA 93905 43.50$
Salinas CA 93905 43.50$
Salinas CA 93905 43.50$
Salinas CA 93905 87.00$
Salinas CA 93905 21.75$
Ripon CA 95366 121.80$
Salinas CA 93905 217.50$
Salinas CA 93905 174.00$
Salinas CA 93905 696.00$
Ocala Fl 34480 21.75$
Salinas CA 93905 87.00$
Bothell WA 98021 182.70$
Salinas CA 93905 87.00$
Salinas CA 93912 130.50$
Salinas CA 93905 696.00$
Salinas CA 93907 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 191.40$
Salinas CA 93905 200.10$
SALINAS CA 93905 21.75$
Salinas CA 93908 43.50$
Salinas CA 93901 21.75$
Burlington NC 27215 95.70$
Salinas CA 93905 348.00$
Salinas CA 93901 130.50$
Oxnard CA 93031 191.40$
Woonsocket RI 02895 750.00$
Salinas CA 93901 21.75$
Salinas CA 93905 750.00$
Salinas CA 93912 191.40$
Salinas CA 93905 87.00$
Salinas CA 93912 87.00$
Salinas CA 93905 261.00$
Salinas CA 93905 43.50$
Salinas CA 93905 87.00$
Salinas CA 93905 113.10$
Salinas CA 93905 261.00$
Salinas CA 93905 21.75$
Salinas CA 93905 750.00$
Salinas CA 93905 130.50$
Salinas CA 93901 43.50$
Villa Park IL 60181 43.50$
Salinas CA 93906 87.00$
Salinas CA 93901 87.00$
Salinas CA 93906 21.75$
Salinas CA 93905 21.75$
Salinas CA 93905 87.00$
Salinas CA 93905 21.75$
Salinas CA 93908 87.00$
Salinas CA 93906 43.50$
Salinas CA 93905 182.70$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93901 609.00$
Salinas CA 93905 130.50$
Salinas CA 93905 95.70$
Salinas CA 93905 95.70$
Salinas CA 93905 130.50$
Salinas CA 93905 261.00$
Salinas CA 93901 750.00$
Gardena CA 90248 750.00$
Salinas CA 93907 348.00$
Salinas CA 93905 87.00$
Salinas CA 93906 21.75$
Salinas CA 93905 217.50$
Salinas CA 93906 87.00$
Upland CA 91786-2157 130.50$
Gonzales CA 93926 258.39$
Salinas CA 93906 750.00$
Salinas CA 93906 43.50$
Salinas CA 93906 43.50$
Salinas CA 93906 87.00$
Salinas CA 93905 174.00$
Chualar CA 93925 21.75$
El Cajon CA 92021 43.50$
Pacific Grove CA 93950 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 43.50$
Orlando FL 32811 252.30$
San Carlos CA 94070 750.00$
Salinas CA 93905 87.00$
Salinas CA 93906 21.75$
Salinas CA 93901 87.00$
Rialto CA 92376 43.50$
Salinas CA 93905 174.00$
Salinas CA 93905 130.50$
Salinas CA 93905 130.50$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93901 43.50$
Salinas CA 93905 43.50$
Salinas CA 93908 43.50$
Medford OR 97501 21.75$
Salinas CA 93905 130.50$
Salinas CA 93906 87.00$
Salinas CA 93905 50.00$
Salinas CA 93905 87.00$
Pacific Grove CA 93950 43.50$
Salinas CA 93901 174.00$
Memphis TN 38101-9842 750.00$
Suite C137 Gilroy CA 95020 750.00$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 696.00$
San Jose CA 95118 750.00$
Fremont CA 94536 750.00$
Salinas CA 93901 43.50$
Salinas CA 93907 87.00$
Salinas CA 93905 522.00$
Salinas CA 93905 52.20$
Salinas CA 93905 261.00$
Salinas CA 93905 87.00$
Salinas CA 93915 469.80$
Salinas CA 93905 21.75$
Salinas CA 93905 750.00$
Monterey CA 93940 87.00$
Salinas CA 93905 174.00$
Villa Park IL 60181 21.75$
Salinas CA 93905 87.00$
San Francisco CA 94122 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 43.50$
Salinas CA 93905 21.75$
Salinas CA 93905 50.00$
Salinas CA 93901 130.50$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93901 21.75$
Salinas CA 93907 43.50$
Salinas CA 93901 87.00$
Salinas CA 93912 750.00$
Copperopolis CA 95228 87.00$
Salinas CA 93905 130.50$
Salt Lake City UT 84123 750.00$
Salinas CA 93905 87.00$
Salinas CA 93905 21.75$
Salinas CA 93901 174.00$
Salinas CA 93901 208.80$
Salinas CA 93905 43.50$
Salinas CA 93905 191.40$
Salinas CA 93905 104.40$
Salinas CA 93905 21.75$
Salinas CA 93905 200.10$
Salinas CA 93902 182.70$
Salinas CA 93905 21.75$
Salinas CA 93905 43.50$
Salinas CA 93901 104.40$
Salinas CA 93905 21.75$
Salinas CA 93905 522.00$
SALINAS CA 93905 21.75$
Salinas CA 93912 750.00$
Salinas CA 93905 87.00$
Salinas CA 93905 348.00$
Salinas CA 93905 43.50$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Watsonville CA 95076 750.00$
Salinas CA 93905 95.70$
Salinas CA 93906 174.00$
San Clemente CA 92672 750.00$
Salinas CA 93905 43.50$
Salinas CA 93905 87.00$
Salinas CA 93901 174.00$
Salinas CA 93905 21.75$
Salinas CA 93905 21.75$
Salinas CA 93901-4302 750.00$
Salinas CA 93908 182.70$
Salinas CA 93901 60.90$
Salinas CA 93905 130.50$
Salinas CA 93905 261.00$
Salinas CA 93907 210.54$
Salinas CA 93905 21.75$
Salinas CA 93901 348.00$
Salinas CA 93905 43.50$
Salinas CA 93901 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 50.00$
Detroit MI 48201 750.00$
Salinas CA 93905 43.50$
Salinas CA 93905 21.75$
Salinas CA 93905 87.00$
Salinas CA 93901 750.00$
Watsonville CA 95077-5001 750.00$
Salinas CA 93905 63.51$
Salinas CA 93905 43.50$
Salinas CA 93905 435.00$
Salinas CA 93905 87.00$
Salinas CA 93905 750.00$
Salinas CA 93906 130.50$
Los Angeles CA 90054 750.00$
Salinas CA 93905 130.50$
Salinas CA 93901 121.80$
Salinas CA 93905 174.00$
Salinas CA 93905 21.75$
Greenfield CA 93927 130.50$
Salinas CA 93901 130.50$
Salinas CA 93905 43.50$
Greenfield CA 93927 174.00$
Greenfield CA 93927 261.00$
Salinas CA 93905 87.00$
Salinas CA 93905 21.75$
Westerville OH 43081-7651 750.00$
Salinas CA 93905 65.25$
Santa Barbara CA 93102-1299 750.00$
Salinas CA 93902 43.50$
Salinas CA 93902 87.00$
Salinas CA 93915 87.00$
Salinas CA 93905 243.60$
Monterey CA 93940 348.00$
Salinas CA 93905 87.00$
Salinas CA 93905 217.50$
Salinas CA 93908 87.00$
Salinas CA 93906 174.00$
Salinas CA 93906 174.00$
Salinas CA 93905 43.50$
Salinas CA 93905 104.40$
Salinas CA 93906 261.00$
Salinas CA 93905 21.75$
Salinas CA 93901 52.95$
Salinas CA 93901 130.50$
Salinas CA 93901 130.50$
Salinas CA 93905 750.00$
Salinas CA 93905 87.00$
Salinas CA 93906 87.00$
Salinas CA 93905 21.75$
Salinas CA 93905 113.10$
Salinas CA 93908 87.00$
Salinas CA 93901 87.00$
Salinas CA 93906 76.56$
Salinas CA 93906 87.00$
Salinas CA 93906 76.56$
Salinas CA 93901 121.80$
Vallejo CA 94590 750.00$
Salinas CA 93906 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 95.70$
Salinas CA 93905 261.00$
Salinas CA 93905 174.00$
Salinas CA 93905 261.00$
Salinas CA 93901 87.00$
Salinas CA 93905 130.50$
Salinas CA 93901 130.50$
Salinas CA 93905 130.50$
Salinas CA 93906 130.50$
Milpitas CA 95035 261.00$
Salinas CA 93905 226.20$
Salinas CA 93905 87.00$
Salinas CA 93905 217.50$
San Jose CA 95128 348.00$
Springfield MO 65801 750.00$
Salinas CA 93905 87.00$
Salinas CA 93905 174.00$
Villa Park IL 60181 21.75$
Salinas CA 93901 95.70$
Salinas CA 93905 156.60$
Salinas CA 93901 43.50$
Salinas CA 93901 174.00$
Salinas CA 93905 174.00$
Salinas CA 93905 182.70$
Salinas CA 93905 200.10$
Salinas CA 93905 174.00$
Salinas CA 93906 750.00$
Salinas CA 93906 87.00$
Salinas CA 93905 750.00$
Salinas CA 93906 21.75$
Salinas CA 93901 95.70$
Salinas CA 93905 191.40$
Salinas CA 93905 21.75$
Fresno CA 93722 261.00$
San Jose CA 95122 182.70$
Salinas CA 93905 43.50$
Salinas CA 93905 750.00$
San Jose CA 95128 104.40$
Salinas CA 93901 174.00$
Salinas CA 93906 76.56$
Salinas CA 93905 87.00$
Salinas CA 93906 174.00$
Salinas CA 93906 76.56$
Salinas CA 93905 261.00$
Salinas CA 93905 130.50$
Salinas CA 93901 87.00$
Salinas CA 93915 43.50$
Salinas CA 93907 130.50$
Salinas CA 93905 21.75$
Salinas CA 93901 104.40$
Salinas CA 93907 87.00$
Salinas CA 93905 750.00$
Salinas CA 93905 174.00$
Salinas CA 93905 174.00$
Downey CA 90241 43.50$
Salinas CA 93905 435.00$
Salinas CA 93902 609.00$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93901 95.70$
Salinas CA 93905 261.00$
Salinas CA 93905 200.10$
Salinas CA 93905 104.40$
Addison TX 75001 750.00$
Salinas CA 93905 139.20$
Salinas CA 93905 104.40$
Salinas CA 93905 435.00$
Fresno CA 93703 43.50$
Salinas CA 93901 121.80$
La Puente CA 91748 750.00$
Salinas CA 93901 435.00$
San Bruno CA 94066 43.50$
Salinas CA 93908 43.50$
Eureka CA 95502-0661 130.50$
Salinas CA 93912 43.50$
Salinas CA 93905 21.75$
Salinas CA 93901 121.80$
Carmel Valley CA 93924 87.00$
Salinas CA 93905 21.75$
Salinas CA 93905 130.50$
Salinas CA 93905 182.70$
Salinas CA 93905 174.00$
La Puente CA 91748 750.00$
Salinas CA 93905 208.80$
Salinas CA 93906 261.00$
Salinas CA 93905 95.70$
Salinas CA 93905 130.50$
Salinas CA 93912 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 609.00$
Salinas CA 93915 87.00$
Salinas CA 93905 43.50$
Salinas CA 93901 87.00$
Salinas CA 93905 130.50$
Salinas CA 93905 21.75$
Irvine CA 92612 750.00$
Salinas CA 93905 43.50$
Salinas CA 93906 95.70$
Salinas CA 93906 750.00$
Salinas CA 93905 87.00$
Salinas CA 93905 174.00$
Salinas CA 93905 104.40$
Salinas CA 93905 348.00$
Salinas CA 93906 130.50$
Salinas CA 93905 750.00$
Salinas CA 93905 21.75$
Salinas CA 93905 130.50$
Salinas CA 93905 750.00$
Spring Valley CA 91977 609.00$
Salinas CA 93905 21.75$
Salinas CA 93901 95.70$
Salinas CA 93905 217.50$
Salinas CA 93905 87.00$
Salinas CA 93905 609.00$
Salinas CA 93905 130.50$
Salinas CA 93906 87.00$
Salinas CA 93905 750.00$
Salinas CA 93905 130.50$
Wichita KS 67278 750.00$
Manteca CA 95337 750.00$
San Antonio TX 78259 750.00$
Salinas CA 93905 174.00$
Salinas CA 93905 87.00$
Marina CA 93933 130.50$
Salinas CA 93901 750.00$
Salinas CA 93905 87.00$
Salinas CA 93905 113.10$
Salinas CA 93905 130.50$
Salinas CA 93901 348.00$
Salinas CA 93905 21.75$
Salinas CA 93906 130.50$
Salinas CA 93905 174.00$
Salinas CA 93905 156.60$
Salinas CA 93905 21.75$
Salinas CA 93905 174.00$
Salinas CA 93905 174.00$
Salinas CA 93905 130.50$
San Carlos CA 94070 217.50$
Salinas CA 93905 750.00$
Salinas CA 93905 21.75$
Salinas CA 93905 43.50$
Salinas CA 93905 261.00$
Salinas CA 93905 261.00$
Seaside CA 93955 174.00$
Salinas CA 93901 609.00$
Reading PA 19610 121.80$
Salinas CA 93905 750.00$
Monsey NY 10952 261.00$
Salinas CA 93905 87.00$
Denver CO 80223 750.00$
Salinas CA 93906 43.50$
Salinas CA 93901 87.00$
Salinas CA 93907 87.00$
Salinas CA 93905 130.50$
Salinas CA 93901 87.00$
Salinas CA 93908 130.50$
Salinas CA 93905 87.00$
Salinas CA 93905 87.00$
Salinas CA 93905 750.00$
Salinas CA 93905 104.40$
Salinas CA 93906 130.50$
San Jose CA 95136 750.00$
Salinas CA 93905 130.50$
Salinas CA 93905 21.75$
Salinas CA 93905 104.40$
PO Box 512377 Los Angeles CA 90051-0377 750.00$
Salinas CA 93905 750.00$
Salinas CA 93905-3342 50.00$
Fort Bragg CA 95437 43.50$
Salinas CA 93905 50.00$
Salinas CA 93905 87.00$
Salinas CA 93905 22.62$
Grand Total 109,148.90$
*Proposed Budget 2022/2023
Salinas United Business Association
*Proposed Budget 2022/2023
Income 2022/2023 Budget
SUBA BID Assessments & Associated Membership (projected) $ 109,149 Grants $ 2,500
Donations $ 6,000
Contracts $ 52,000
Current Balance from FY 2019/2020 $ 7,568
Total Income $ 177,217
Expense
Operations $ 177,217
Accounting $ 2,705
Conferences/Staff Development $ 1,750
Insurance $ 4,320
Permits $ 600
Dues and Subscriptions $ 250
Office Furniture & Equipment $ 1,850
Office Supplies $ 3,500
Postage $ 1,750
Telephone & Internet $ 4,250
Rent $ 12,000
Staff $ 103,800
Miscellaneous $ 2,000
Beautification and Landscaping $ 2,000
Marketing & Promotion $ 6,500
Safety $ 1,300
Business Resources $ 6,000
Total Expenses $ 154,575
Estimated Fund Balance $ 22,642
*Revised Proposed Budget.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-484, Version: 1
Submission of Consolidated Annual Performance and Evaluation Report for FY 2021-22 to the United States Department of Housing and Urban Development
Approve a Resolution approving the Fiscal Year (FY) 2021-22 Consolidated Annual Performance and Evaluation Report (CAPER) and authorize submittal to the United States Department of Housing and Urban Development (HUD).
City of Salinas Printed on 9/14/2022Page 1 of 1
powered by Legistar™
Page | 1
CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: SEPTEMBER 20, 2022
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: MEGAN HUNTER, DIRECTOR
THROUGH ROD POWELL, PLANNING MANAGER
PREPARED BY: CRISTINA GONZALEZ
TITLE: SUBMISSION OF CONSOL IDATED ANNUAL PERFOR MANCE
AND EVALUATION REPOR T FOR FY 2021-22 TO THE UNITED
STATES DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
RECOMMENDED MOTION:
It is recommended that City Council a pprove a resolution approving the Fiscal Year (FY) 2021- 22 Consolidated Annual Performance and Evaluation Report (CAPER) and authorize submittal to the United States Department of Housing and Urban Development (HUD).
RECOMMENDATION:
The Community Development Department (CDD) recommends that City Council a pprove a resolution approving the FY 2021-22 CAPER and authorize submittal to HUD.
EXECUTIVE SUMMARY:
The City of Salinas (City) is designated as a HUD Entitlement jurisdiction which allows for the direct receipt of funding from HUD’s Community Development Block Grant (CDBG), CDBG- CARES Act COVID -19 (CDBG-CV), HOME Investment Partnership s (HOME), HOME American Rescue Plan (HOME-ARP), and Emergency Solutions Grants (ESG), and ESG CARES Act COVID-19 (ESG-CV) Programs. As a requirement of the continued receipt of entitlement funding, each year the City must submit a CAPER to HUD. The CAPER provides a comprehensive summary of expenditures, activities, and accomplishments for each of the City’s HUD programs for the past fiscal year. This document also serves as a mechanism and opportunity for public evaluation regarding the City’s progress in carrying out goals and objectives as stated in its FY 2020-24 Consolidated Plan (Con Plan) and FY 2021-22 Annual Action Plan (AAP). The CAPER is due to HUD no later than ninety (90) days after the end of the City’s FY 2021-22. This year, the CAPER is due to HUD no later than September 30, 2022.
Page | 2
BACKGROUND:
The CAPER is a one-year evaluative summary document which describes all eligible projects, programs and activities funded through CDBG, CDBG-CV, HOME, HOME-ARP, ESG and ESG- CV funds and their relationship to the City’s housing, homelessness, and community development priorities and needs. In accordance with the City’s adopted Citizen Participation Plan (CPP), HUD requires a minimum fifteen (15) day public comment period for the CAPER. In compliance with this mandate, a draft CAPER public notice was published in The Californian and El Sol newspapers on September 3, 2022. The draft CAPER was also made available to the public on the City’s website, at City libraries, City Hall, and the Community Development Department office, and by request through mail or email. The public comment period for the FY 2021 -22 CAPER began on September 3, 2022 and ends on September 2 0, 2022. This City Council public hearing provides an additional opportunity for the public to provide City Council feedback regarding the draft CAPER and provide input on community development needs within the City. A summary of all public comments received during the public comment period will be included in the City’s final CAPER submission to HUD.
DISCUSSION:
Entitlement Funding & Program Income (PI)
The City is an entitlement jurisdiction for CDBG, CDBG -CV, HOME, HOME-ARP, ESG and ESG-CV programs. HUD provides annual grants on a formula basis to entitled cities and counties to develop urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons. The City also utilizes program income (PI) to further fund certain eligible activities on an annual basis. PI is the gross income received by the City that is generated from the use of CDBG and HOME funds.
The table below represents total entitlement funding and PI available for FY 2021-22 for CDBG, CDBG-CV, HOME, HOME-ARP, ESG and ESG-CV.
Funding Source Entitlement
Amount Program Income Total Funding
Available
CDBG $2,128,725 $144,572 $2,273,297
CDBG-CV $1,379,528* $0 $1,379,528*
HOME $803,851 $281,767 $1,085,618
HOME-ARP $145,938 $0 $145,938
ESG $172,631 $0 $172,631
ESG-CV $3,447,936* $0 $3,447,936*
Total $8,078,609 $426,339 $8,504,948
* Remaining funding from FY 2020-21
Page | 3
The table below represents total entitlement and PI expenditures incurred in FY 2021 -22 for CDBG, CDBG-CV, HOME, HOME ARP, ESG and ESG-CV.
Funding Source Total Available
Funding
Total
Expenditures
CDBG $2,273,297 $892,489
CDBG-CV $1,379,528* $595,065
HOME $1,085,618 $1,028,321
HOME ARP $145,938 $0
ESG $172,631 $138,297
ESG-CV $3,447,936* $2,772,470
Total $8,504,948 $5,426,642
* Remaining funding from FY 2020-21
Community Development Block Grant (CDBG)
CDBG Entitlement Funds may be used to provide decent housing , support suitable living conditions, and expand economic opportunities, principally for low - and moderate -income persons. CDBG funds may be used for activities which include, but are not limited to:
Acquisition of real property
Relocation and demolition
Rehabilitation of residential and non-residential structures Construction of public facilities and improvements, such as water and sewer facilities, streets, neighborhood centers, and the conversion of school buildings for eligible purposes Public services (up to 15% of CDBG allocation)
Activities relating to energy conservation and renewable energy resources Provision of assistance to profit-motivated businesses to carry out economic development and job creation/retention activities
In FY 2021-22, the City utilized CDBG funds to support public services, economic development, and public facilities. The following tables show the activities performed with CDBG Entitlement and CDBG-CV funds and their accomplishments for FY 2021-22. Due to the Covid-19 pandemic, implementation of some programs and activities have been delayed.
Page | 4
CDBG Program
Agency Activity Name Funding
Category
Available
Funding Expenditures Outcome
City of Salinas
Program
Administration
(20% Grant & PI)
Administration $466,487 $378,993 N/A
City of Salinas Grow Salinas Fund Economic
Development $14,501* $14,501 9 Businesses
City of Salinas Sherwood Recreation
Center – Phase 4
Public
Facility $1,100,000* $0 Public Facility
City of Salinas Hebron Recreation
Center
Public
Facility $1,406,613* $0 Public Facility
City of Salinas Chinatown
Improvements
Public
Facility $0 $0 Public Facility
First United
Methodist Church Kitchen Remodel Public
Facility $466,866* $28,694 Public Facility
Alisal Union
School District
Buckhorn Early
Childhood
Development Center
Public
Facility $968,000* $0 Public Facility
Interim Inc. Catalyst Apartments
Rehabilitation Housing $547,855* $373,063 5 Housing
Units
City of Salinas
Natividad Creek and
Closter Park
Restroom Renovation
Public
Facility $798,633* $4,344 Public Facility
Interim Inc. Sun Rose Apartments Housing $540,996* $65,171 1 Unit / 8
people
Girl Scouts of
California
Girl Scouts Alisal
Program Center Public Service $35,000 $27,722 221 Youth * Remaining funding from previous fiscal years
Page | 5
CDBG-CV Program
(Remaining Funding from FY 2020-21)
Agency Activity Name Funding
Category
Available
Funding Expenditures Outcome
City of Salinas
Program
Administration
(20% of Grant)
Administration $266,687 $126,330 N/A
City of Salinas
Housing
Information,
Referral Services
& Fair Housing
Public Service $358,478 $73,880 1204
Households
City of Salinas Grow Salinas
Fund
Economic
Development $0 $0 24
Businesses
City of Salinas
Economic
Development and
Technical
Assistance
Public Service $335,395 $113,428 240
Businesses
Downtown
Streets Inc.
Salinas Downtown
Streets Team Public Service $206,693 $189,846 113 Persons Eden Council
for Hope and
Opportunity
Fair Housing &
Tenant/Landlord
Services (CV)
Public Service $100,000 $91,582 171
Households
Unallocated
Funds
To be determined
(TBD) TBD $112,275 $0 N/A
Emergency Solutions Grant (ESG)
The ESG and ESG-CV programs utilize federal funds to support communities in providing street outreach, emergency shelter, rental assistance, and related services. These programs provide resources for adults and families with children experiencing or are at-risk of homelessness. The street outreach and emergency shelter program components are capped at 60 % of the ESG total funding. This 60% cap was waived by HUD for ESG-CV funds. Additional uses of the ESG and ESG-CV are to provide homelessness prevention a ssistance to households who are at risk of homelessness, and assistance to rapidly re-house persons who are experiencing homelessness. ESG and ESG-CV funds provide a variety of assistance, including short -term or medium -term rental assistance, housing navigation and placement, and housing stability case management.
For FY 2021-22, the City received a HUD ESG allocation of $17 2,631 and also had $3,447,936 of remaining ESG-CV funds from FY 2020 -21. The following tables show the agency name, program funded, total number of unduplicated persons served, budgeted amount , and total FY 2021-22 expenditures.
Page | 6
ESG Program
Agency Activity Name Funding
Category
Available
Funding Expenditures Outcome
City of Salinas
Program
Administration
(7.5% of Grant)
Administration $15,056* $3,436 N/A
City of Salinas
Salinas Outreach
and Response
Team (SORT)
Public Service $79,000 $61,942 36 Persons
Central Coast
Center for
Independent
Living (CCCIL)
Rapid Re-
Housing and
Homeless
Prevention
Program
Public Service $55,176* $33,418 27 Persons
Bay Area
Community
Services (BACS)
Rapid Re-
Housing Public Service $80,684 $39,501 78 Persons
*Remaining funding from FY 2020-21
ESG – CV Program
(Remaining Funding from FY 2020-21)
Agency Activity Name Funding
Category
Available
Funding Expenditures Outcome
City of Salinas
Program
Administration
(10% of Grant)
Administration $268,333 $215,133 NA
Step-Up on
Second Street
Inc.
Homekey Project Public Service $141,600 $141,600
1,657
Persons
University
Corporation at
Monterey Bay
Rapid Re-housing
(RRH) Program Public Service $221,949 $182,626
CCCIL
RRH, Outreach, and
Shelter Services Public Service $333,000 $328,576
Coalition of
Homeless
Services
Providers
Hotel / Motel
Vouchers and Case
Management
Public Service $49,8880 $49,880
Community
Homeless
Solutions
Chinatown
Navigation Center,
Shelter and Trailers
Operations
Public Service $780,290 $780,290
Downtown
Streets Team,
Inc.
Salinas Downtown
Streets Team - Street
Outreach
Public Service $450,000 $337,106
Interim, Inc. MCHOME Public Service $150,000 $109,095.00
Page | 7
ESG – CV Program (Continued)
Agency Activity Name Funding
Category
Available
Funding Expenditures Outcome
City of Salinas SORT & Sanitation
Stations Public Service $380,430 $209,265.53 36
Persons
City of Salinas Sprung Structure
and RV Trailers Public Facility $115,889 $115,889 Public Facility
Bay Area
Community
Services
SHARE Center
Operations Public Services $563,865 $303,010 78
Persons
HOME Investment Partnerships Program
The HOME Investment Partnerships Program supports local housing strategies intended to increase home ownership and affordable housing opportunities for low - and very low -income Americans. Eligible uses of funds include tenant -based rental assistance , housing rehabilitation, assistance to homebuyers, and new construction of housing. HOME funding may also be used for site acquisition, site improvements, demolition, relocation, and other necessary and reasonable activities related to the development of non-luxury housing.
In FY 2021-22, the City used HOME grant funds for housing activities that expanded the supply of decent, safe, and affordable housing. The FY 2021-22 HOME housing development funds have not yet been allocated. It is the City’s intent to commit these funds to a project in the near future.
The City conducted a Housing and Development Forum in February of 2022 to advertise and promote the availability of funds including HOME funding to produce affordable housing units.
HOME Program
Agency Activity Name Funding
Category
Available
Funding Expenditures Outcome
City of Salinas Program
Administration Administration $299,539* $72,457 N/A
Monterey
County Housing
Development
Corporation
Parkside Manor
Phase I Housing $1,017,540* $955,864 6 Housing
Units
To be
committed in the
future
To be committed
on the future Housing $ 1,133,147 $0 TBD
*Funding from previous fiscal years.
HOME American Rescue Plan
The Allocation Plan for the HOME -ARP is currently being developed and will be submitted to HUD by the end of 2022. To assist in development of the plan, the City received an initial amount of $145,938.70 in January 2022 for administration and planning, out of the total funds $2,918,774.
Page | 8
Remaining funds will become available once HUD approves the City’s A llocation Plan and executes the required substantial amendment to the FY 2021-22 AAP. There were no HOME ARP expenditures accrued during FY 2021-22.
HOME-ARP Program
Agency Activity Name Funding
Category
Available
Funding Expenditures Outcome
City of Salinas
Program
Administration
(Awarded)
Administration $145,939 $0 N/A
City of Salinas
Program
Administration
(Pending HUD
approval)
Administration $291,877 $0 N/A
To be
committed in the
future
To be committed
on the future TBD $ 2,480,958 $0 TBD
CEQA CONSIDERATION:
The City of Salinas determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) per Guidelines Section 15378.
STRATEGIC PLAN INITIATIVE:
Funded activities and projects support the City of Salinas Strategic Plan 2022-2025 Goals and Strategies for Economic Development, Housing/Affordable Housing, and Effective and Culturally Responsive Government.
DEPARTMENT COORDINATION:
This agenda item originates from the City’s CDD Housing Division. However, other City departments including the City Attorney, Finance, Public Works and Library and Community Services have also contributed staff time and resources.
FISCAL AND SUSTAINABILITY IMPACT:
Funds are provided directly to the City by HUD and no matching City funds required.
ATTACHMENTS:
1. Resolution
2. Draft CAPER
1 RESOLUTION NO. _________ (N.C.S.)
A RESOLUTION OF THE SALINAS CITY COUNCIL APPROVING THE FY 2021-22
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT AND
AUTHORIZING SUBMITTAL TO THE UNITED STATES DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT
WHEREAS, the FY 2021-22 Consolidated Annual Performance and Evaluation Report (CAPER) is an annual report describing eligible projects, programs and activities that were undertaken with United States Department of Housing and Urban Development (HUD) Community Dev elopment Block Grant (CDBG) Program, CDBG CARES Act COVID -19 (CDBG-CV), Home Investment Partnerships Program (HOME) , HOME American Rescue Plan (HOME-ARP), Emergency Solutions Grants (ESG) Program, and ESG CARES Act COVID-19 (ESG-CV) funds for the period of July 1, 2021 through June 30, 2022; and
WHEREAS, the FY 2021-222 CAPER summarizes the City of Salinas’ (City) progress in meeting the public service, community development, and affordable housing needs in relation to the 20 20-24 Consolidated Plan (Con Plan) and FY 2021-22 Annual Action Plan (AAP) for activities carried out under CDBG, CDBG -CV, HOME , HOME -ARP, ESG and ESG -CV programs; and
WHEREAS, in accordance with 24 CFR Part 91.105, the City is required to conduct a public hearing each year to obtain citizens’ views on housing and community development needs; and
WHEREAS, HUD regulations in accordance with the City’s adopted Citizen Participation Plan (CPP) requires a minimum fifteen (15) day CAPER public comment period; and
WHEREAS, the FY 2021-22 CAPER is due to HUD no later than September 30, 2022; and
WHEREAS, a notice was published in The Californian and El Sol newspapers on September 3, 2022 , announcing the minimum fifteen (15) day CAPER public comment period beginning September 3, 2022 through September 20, 2022 and advised the public of an upcoming public hearing at the City Council meeting scheduled for September 20, 2022; and
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby approves the FY 2021-22 CAPER and authorizes the submission to HUD and has accepted comments on housing and community development needs in a public hearing announced for that purpose; and
BE IT FURTHER RESOLVED that the Salinas City Council hereby authorizes the City Manager or designee, for and on behalf of the City, to submit the FY 2021-22 CAPER to HUD by September 30, 2022.
PASSED AND APPROVED this 20th day of September 2022, by the following vote:
2 AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
____________________________
Patricia M. Barajas, City Clerk
City of Salinas
FY 2021-22
Consolidated Annual Performance Evaluation Report
(CAPER - July 1, 2021 through June 30, 2022)
City of Salinas
Community Development Department, Housing Division
65 W. Alisal St, 2nd Floor.
Salinas, CA 93901
(831) 758-7334
DRAFT
CAPER i
OMB Control No: 2506-0117 (exp. 07/31/2015)
Table of Contents
CR-05 - Goals and Outcomes .................................................................................................................... 1 CR-10 - Racial and Ethnic composition of families assisted ...................................................................... 8 CR-15 - Resources and Investments 91.520(a) ......................................................................................... 9 CR-20 - Affordable Housing 91.520(b) .................................................................................................... 15 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) ................................ 17 CR-30 - Public Housing 91.220(h); 91.320(j) ........................................................................................... 19 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) .................................................................................... 20 CR-40 - Monitoring 91.220 and 91.230 ................................................................................................... 24 CR-45 - CDBG 91.520(c) ........................................................................................................................... 25 CR-50 - HOME 91.520(d) ......................................................................................................................... 26 CR-58 – Section 3 .................................................................................................................................... 29 CR-60 - ESG 91.520(g) (ESG Recipients only) .......................................................................................... 31 CR-65 - Persons Assisted ......................................................................................................................... 33 CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes ................................................................. 36 CR-75 – Expenditures .............................................................................................................................. 37 Attachment A: Public Participation ....................................................................................................... A-1 Attachment B: Monitoring Procedures .................................................................................................. B-1 Attachment C: IDIS Report – PR 26 ........................................................................................................ C-1 Attachment D: CAPER Resolution ......................................................................................................... D-1
DRAFT
CAPER 1
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This is an overview that includes major initiatives and highlights those that were proposed and executed throughout the program year. Salinas is designated as an entitlement community for three funding programs administered by HUD: Community Development Block Grant (CDBG); HOME Investment Partnerships; and Emergency Solutions Grants (ESG). The FY 2021-22 CAPER describes the City’s affordable housing and community development activities between July 1, 2021 through June 30, 2022. The CAPER also provides an evaluation of the City’s progress in carrying out the goals and objectives as stated in the Five-Year Consolidated Plan FY 2020–24 and the FY 2021-22 Action Plan. This CAPER also reports on the activities performed with CDBG-CV and ESG-CV funds.
Affordable Housing Multi-Family and Single-Family:
▪ Housing Services Program (CDBG): The City completed one project which benefited one household in FY 2021-22 through the Housing Services Program . The project began in FY 2020 -21. The program has been suspended because of staffing shortages and no funds were allocated in FY 2021-22. ▪ Monterey County Housing Authority Development Corporation (MCHADC) : The Parkside Manor Housing Development Project – Phase I is located at 1112, 1114, and 1115 Parkside Street in the City of Salinas. In FY 2021 -22, the developer demolished 88 existing senior housing units and committed to the construction of 160 new senior residential units, along with supporting improved infrastructure and amenities.
The project is being built in two phases: Phase I consist of 80 low -income senior housing units and Phase II an additional 80 units. Parkside Manor Housing Deve lopment Project - Phase I received funding from FY 2019-20 in the amount of $414,651, and from FY 2020 -21 in the amount of $545,889. This project also received $60,000 for Activity Delivery from FY 2020-21 for a grand total of $1,017,540 of HOME funds. As of today, 98% of the funds in the amount of $938,389.20 were dispersed to the Housing Authority of the County of Monterey for the construction of this project. The City retained 2% of the funds $19,150.80 until the project is complete. In May of 2021, the HOME Funding Agreement was recorded and Phase I broke ground for construction. During FY 2021-22, the general contractor completed 90% of the Phase I construction and the project is expected to be completed by early November 2022. ▪ Interim Inc., Sun Rose Apartments (CDBG): The Sun Rose Apartments project is located at 439 Soledad Street. This project demolished a single-family dwelling for construction of an 11-unit transitional/permanent supportive housing facility with supportive services for very low -income individuals with mental health disabilities who are homeless, chronically homeless, or at-risk of homelessness. This new construction project consists of a three-story building, 2 patios, 8 parking spaces, 7 one -bedroom units, 3 studio units and an 8 - bedroom transitional unit with shared amenities. In FY 2020-21, the City and Interim executed a CDBG Grant Funding Agreement in the amount of $500,000 for th e construction of the Sun Rose Apartments, and an additional $47,860 of Activity Delivery funds for a grand total of $547,860. Building permits for this Project were approved and issued in June 2021, a general contractor was selected, and construction is u nderway.
This project is anticipated to be completed at the end of 2022. ▪ Catalyst Apartments Rehabilitation Project (CDBG): The non -profit developer, Interim Inc. began the renovation of the Catalyst Apartments (located at 235 Martella Street) in March of 2021. The rehabilitation of this 5-unit affordable rental complex, with 1 bedroom apartment units, construction was completed in January 2022. The Catalyst Apartments received $500,000 for the rehabilitation of the units and $50,000 for Activity Delivery for a grand total of $550,000 in CDBG Entitlement funds. Thanks to this funding, significant improvements were made to the building interior, exterior, and common areas. This project will benefit individuals with mental disabilities. Currently, City and I nterim staff are reconciling the close out documents and obtaining accomplishment data to issue the final payment and close this project in IDIS.
DRAFT
CAPER 2
OMB Control No: 2506-0117 (exp. 07/31/2015)
HOME-ARP: The Allocation Plan for the HOME American Rescue Plan (ARP) is being developed and will be submitted to HUD by the end of 2022. The City received an initial amount of $145,938.70 in January 2022 out of the total funds $2,918,774. The remaining fund s to become available once HUD approves the allocation plan and substantial amendment to the FY 2021-22 AAP. No expenditures accrued during FY 2021-22.
Homeless Facilities and Services: The City continued to fund a variety of homeless services and facilities using ESG funds. During FY 2021-22, 114 homeless and at-risk homeless persons were served through ESG. Specifically, Bay Area Community Services provided rapid re-housing services to 78 persons. The Salinas Outreach and Engagement Team (SORT) conducted 1,369 engagements, entering 36 persons into HMIS.
In addition, the City provided funding for the development of Sun Rose Apartments, a supportive housing facility of 11 units to benefit persons with mental illness. The City also provided funding for the rehabilitation of a five-unit apartment complex, the Catalyst Apartments. This project also assisted and benefited persons with me ntal illnesses (see “Affordable Housing Multi-Family and Single-Family” Projects above for more details).
Neighborhood Conditions: During FY 2021-22, only one public service program (Girl Scouts Alisal Program Center) was funded with CDBG funds, serving low-income youths. Overall, 221 youths were assisted.
In FY 2020-21, the City continued to implement the rehabilitation of several public facilities:
Hebbron Family Center Project: The Hebbron Family Center received $1,306,613 in CDBG Funds from a combination of FY 2020-21 and FY 2021-22 funds for the soft cost activities of this project. In addition to these funds, this project also received $100,000 in Activity Delivery funds from FY 2020-21 and FY 2021-22. City Council approved two substantial amendments to FY 2020-21 and FY 2021-22 Annual Action Plans on May 24, 2022, and CDBG funds for this project are earmarked for soft costs including design, development, and project management. The City released a Request for Qualifications (RFQ) for this revitalization project, and after a robust application proce ss, Griffin Structures was selected as the most qualified consultant. The scope of work for Griffin Structures includes project management, demolition plans, community outreach, design development, and construction oversight. In addition, the proposal submitted by R.L. Hastings and Associates, LLC was selected to prepare a NEPA Environmental Assessment for this project. In FY2021-22, both consultants started their work for this project.
Sherwood Recreation Center: The City's Community Development Department -Housing Division, Public Works and Library & Community Services Departments completed Phase III of this Project in May of 2021. As Phase III was being completed, City staff determined additional work was needed to make this facility fully operational. Funding for Phase IV of this project was first included under FY 2020-21 AAP. Subsequently, in FY 2021-22 AAP, additional CDBG funds were added to the project for a grand total $1,728,633 for the direct construction and improvements of the project. In addition to these funds, this project also received $170,000 in Activity Delivery funds from FY 2020 -21 and FY 2021-
22. In April of 2022, City staff completed an exempt environmental review record for the soft cost activities of this project. During FY 2021-22, City staff were also working on the Memorandum of Records as well as the completion of the NEPA Environmental Review for this project, but that was temporarily placed on hold as the City conducted a substantial amendment. The substantial amendment de -obligated the original funds from the Sherwood Recreation Center and obligated the funds to the Hebbron Family Center. Substantial Amendment number two (2) to FY 2020-21 de-obligated $728,633 of CDBG Entitlement Funds for the renovation activities of this project and $70,000 of CDBG Entitlement Funds towards Activity Delivery. The de-obligated funds were obligated to the Hebbron Family Center. The amounts de-obligated from the Sherwood Recreation Center – Phase IV were re-obligated under the City’s FY 2022- 23 AAP as it is the City’s intent to carry forward with this project.
Chinatown Neighborhood Improvements: CDBG Entitlements funds were first allocated towards the Chinatown Neighborhood Improvements Project in FY 2021 -22 AAP. A total of $577,980 in CDBG Entitlement Funds were allocated to several potential construction projects that could happen in the Chinatown neighbo rhood within the City.
In addition to these funds, this project also received $30,000 in Activity Delivery funds from FY 2021 -22. In FY 2021- 22, City staff attended community meetings and worked with stakeholders in determining the type(s) of Capital Improvement Project(s) that they would like to see happen in their neighborhood as a result of the Chinatown Revitalization Plan. Once these project(s) are determined, City staff will complete NEPA Environmental Review(s) and move forward with the design and co nstruction of these potential project(s). The execution of this project was DRAFT
CAPER 3
OMB Control No: 2506-0117 (exp. 07/31/2015)
temporarily placed on hold as the City conducted a substantial amendment where fund originally allocated to this project were de-obligated and obligated to the Hebbron Family Center. Substantial Amendment number one (1) in FY 2021-22 de-obligated $577,980 of CDBG Entitlement Funds and $30,000 of CDBG Entitlement Funds towards Activity Delivery of this project. The de-obligated funds were obligated to the Hebbron Family Center. The amounts de-obligated from this project where re-obligated under the City’s FY 2022-23 AAP as it is the City’s intent to carry forward with this project.
First United Methodist Church: FUMC, located at 404 Lincoln Avenue, obtained its demolition and building permits for the reconstruction of their kitchen and bathroom remodel. The demolition work was completed in December of 2020.
In FY 2021-22, expenditure in the amount of $17,255.19 was disbursed for architectural services and drawings. The building permit was approved, and the project was sent out to bid during the first quarter of FY 2021-22. FUMC selected CRW Industries Inc as their general contractor and the building permit was issued in January 2022. In FY 2021 -22, inspections for plumbing, framing, electrical and mechanical components were completed. Rehabilitation of the facility continues with a projected completion in May of 2023.
Buckhorn Early Childhood Development Center: The Alisal Union School District (AUSD) and City of Salinas completed the Environmental Assessment for the Early Childhood Development Center and obtain its Authority to Use Grant Funds (AUGF) in November of 2020. After the completion of these two milestones, the Ci ty and AUSD have continued to work in the Community Development Block Grant (CDBG) and the Land Use Disposition (LDA) Agreements. These two agreements are almost finalized, and it is expected that these agreements will be executed in the first quarter of FY 2022-23. Once these agreements are executed, AUSD will submit this project to the California Division of the State Architect (DSA) for review and approval. DSA approval is expected to be accomplish by September 2023. The project will then be taken out to bid on November 2023, under construction by January 2024, completed by January 2025 and placed in operations by May 2025.
Natividad Creek and Closter Park Restroom Rehabilitation Projects: The rehabilitation of this facility includes ADA upgrades and interior remodel of restrooms. The City funded the project in FY 2019-20 with CDBG Entitlement Funds received through HUD in the amount of $442,070. This project is coordinated internally between the City of Salinas’s Community Development, Public Works, and Library & Community Services Departments. In FY 2021-22, City received the Authority to Use Grands Funds (AUGF) from HUD in November of 2021. The Memorandum of Record (MOR) was executed in January 2022, upon the allocation of CDBG Entitlement Funds. City staff have continued to prepare the Request for Proposals (RFP) and it is expected to be published in September 2022. Projected construction start date for this project is the end of 2022.
The Closter Park Restroom Rehabilitation project has been put on hold until the Natividad Creek Park Restroom Rehabilitation Project and Sherwood Recreation Center Phase IV Projects are completed.
CDBG-CV
The City received $1,190,782 as CDBG -CV1 funds and $1,209,375 in CDBG-CV3 funds, for a total of $2,400,157 in CDBG-CV funds through a Substantial Amendment to the FY 2019 -20 AAP. The City continued to expend the CV funds over the FY 2021-22 period. Specifically, the following activities were underway:
▪ Eden Council for Hope and Opportunity (ECHO): ECHO is educating the community regarding the housing protections available due to COVID-19. In addition, ECHO responds to fair housing complains, conducts audits, and provides conciliation and mediation services. ECHO assisted 187 persons. ▪ Salinas Downtown Street Team: This program launched cleanup crews in Chinatown and Downtown Salinas comprised of unhoused Team Members who would receive services and a b asic needs stipend for their participation. Team Members are provided with case management services related to goal setting with the ultimate goal of housing stability. Team Members will receive pre-employment services to facilitate their path to regular employment. This program assisted 113 persons. ▪ City of Salinas Housing Information and Referral Services: The City of Salinas has been providing housing information, education, and referral services to Salinas residents through the Emergency Rental Assistance Program (ERAP), created in response to the Covid-19 Pandemic. As of June 2022, the City of Salinas has assisted 1,204 households through the ERAP Program.
DRAFT
CAPER 4
OMB Control No: 2506-0117 (exp. 07/31/2015)
▪ The Grow Salinas Fund (GSF) / Economic Development Technical Assistance through this activity about 175 unduplicated businesses and 65 duplicated businesses were assisted to prevent, prepare, and respond to the COVID-19 pandemic. Businesses were assisted through emails, phone calls, acquiring and renewing business licenses, referrals to community business organizations and promotion of workshops.
ESG-CV
The City also received $617,245 as ESG-CV1 funds and $5,814,926 in ESG-CV2 funds, for a total of $6,432,171 in ESG-CV funds through a Substantial Amendment to the FY 2019-20 AAP. The City continued to expend the CV funds over the FY 2021-22 period. Specifically, the following activities are underway:
▪ Central Coast Center for Independent Living ( CCCIL): Assisted 7 persons with rapid rehousing and they all moved to permanent housing destinations. CCCIL also assisted 44 persons with emergency shelter services.
CCCIL continues to provide case management and essential services in partnership with CSUMB that will lead to a housing pathway.
▪ University Corporation at Monterey Bay (UCMB): UCMB provided rapid rehousing stabilization services to 422 persons.
▪ Salinas Outreach and Response Team (SORT) : The City created SORT to better serve and coordinate services to the homeless community during the Covid-19 pandemic. In FY 2021-22, the SORT team provided linkage and referrals to essential services to 433 persons through outreach and engagement services. SORT enrolled 38 persons into HMIS.
▪ Coalition of Homeless Providers: Provided emergency shelter via hotel/motel vouchers to 20 homeless individuals, enrolling 9 persons into HMIS.
▪ Community Homeless Solutions (CHS): CHS provide d overnight shelter seven days per week to single homeless women, men, and families. Clients are provided warm meals, a sleeping area and security services.
Overall, CHS provided shelter for 11,750 bed nights at the Chinatown Navigation Center. A total of 214 persons were enrolled into HMIS.
▪ Downtown Street Team: DST assisted 300 persons with an opportunity to become a cleanup crew member and receive case management and employment training and 96 HMIS entries. ▪ Interim: Interim’s MCHOME program provided street outreach and emergency motel vouchers to homeless individuals with serious mental illness. Interim outreached 26 individuals and provided 343 bed nights of emergency shelter.
▪ Step Up on Second: Step Up uses a Housing First model to connect individuals experiencing chronic homelessness to housing. Housing First is a proven approach in which all individuals experiencing homelessness are believed to be housing ready. Step Up assisted 72 persons.
DRAFT
CAPER 5
OMB Control No: 2506-0117 (exp. 07/31/2015)
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Table 1 - Accomplishments – Program Year & Strategic Plan to Date Goal Category Source / Amount Indicator
Unit of
Measure
Expected –
Strategic Plan
Actual –
Strategic
Plan
Percent
Complete
Expected –
Program
Year
Actual –
Program
Year
Percent
Complete
Increased
Decent and
Affordable
Housing
Affordable
Housing HOME: $1,019,833
Rental units
constructed
Household
Housing
Unit
25 17 68.00% 5 5 100.00%
Homeowner
Housing
Rehabilitated
Household
Housing
Unit
25 2 8.00% 0 1 NA
Enhanced
Homeless
Facilities and
Services
Homeless ESG: $159,684
TBRA/Rapid Re-
Housing
Persons
Assisted 50 81 106% 10 78 0.00%
Public Service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 500 36 7% 50 36 72%
Homeless Person
Overnight Shelter
Persons
Assisted 1,300 55166 4.23% 225 0 0.00%
Homelessness
Prevention
Persons
Assisted 25 1 4.00% 5 0 0.00%
DRAFT
CAPER 6
OMB Control No: 2506-0117 (exp. 07/31/2015)
Goal Category Source / Amount Indicator
Unit of
Measure
Expected –
Strategic Plan
Actual –
Strategic
Plan
Percent
Complete
Expected –
Program
Year
Actual –
Program
Year
Percent
Complete
Enhanced
Neighborhood
Conditions
Non-
Homeless
Special
Needs
Non-Housing
Community
Development
CDBG: $1,742,980
Public Facility or
Infrastructure
Activities other
than Low/Moderate
Income Housing
Benefit
Persons
Assisted 100,000 0 0.00% 51,200 0 0.00%
Public Service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 4,000 421
10.53%
200 221 110.50%
Businesses
Assisted
Businesses
Assisted 20 0 0.00% 0 0 0.00%
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
During FY 2021-22, the City continued to implement the priority needs established in the City’s current FY 2020 –24 Consolidated Plan. All High Priority Needs identified in the Consolidated Plan received funding from the CDBG, HOME, and/or ESG programs. The City was able to achieve or remain on track to achieve most of its goals and objectives. Specifically, the City pursued the following affordable housing projects (described in detail earlier):
▪ Monterey County Housing Authority Development Corporation (MCHADC)- Parkside Manor Housing Development Project – Phase I: is located at 1112, 1114, and 1115 Parkside Street in the City of Salinas. In FY 2021-22, the developer demolished 88 existing senior housing units and will construct 160 new senior residential units, along with supporting improved infrastructure and amenities. The project is being built into two phases: Phase I consist of 80 low -income senior housing units and Phase II an additional 80 units. During FY 2021 -22, the general contractor completed 90% of the Phase I construction and the project is expected to be completed by early November 2022. ▪ Interim Inc., Sun Rose Apartments (CDBG): Sun Rose Apartments is located at 439 Soledad Street. It is an 11-unit transitional/permanent supportive housing facility with supportive services for very low -income individuals with mental health disabilities who are homeless, chronically homeless, or at -risk of homelessness. This new construction project consists of a three-story building, 2 patios, 8 parking spaces, 7 one-bedroom units, 3 studio units and an DRAFT
CAPER 7
OMB Control No: 2506-0117 (exp. 07/31/2015)
8-bedroom transitional unit with shared amenities. Building permits for this Project were approved and issued in June of 2021, a general co ntractor was selected, and construction is currently underway. This project is anticipated to be completed at the end of 2022. ▪ Catalyst Apartments Rehabilitation Project (CDBG): The non-profit developer, Interim Inc. began the renovation of the Catalyst Apartments (located at 235 Martella Street) in March of 2021. The rehabilitation of this 5 -unit affordable rental complex, with 1 b edroom apartment units, construction was completed in January 2022. Interim inc. and City staff are working in the closing-out documents to finalize this project completely. ▪ Salinas Housing Advancement, Resources & Education Navigation Center (SHARE): ESG funds were used to assist the homeless through the Bay Area Community Services SHARE Center rapid re-housing services program. BACS assisted 78 persons and 23 persons moved to permanent housing destinations.
▪ First United Methodist Church (FUMC) Kitchen and Restroom Rehabilitation: On March 29, 2019 the FUMC and the City entered into a funding agreement for a project that includes but is not limited to the reconstruction of the existing kitchen facility, lead and asbestos remediation, sewer line repairs, modification of existing bathrooms and ADA improvements. During FY 2019-2020, FUMC finalized the preliminary plans and submitted for a building permit.
During FY 2020-21, the demolition work for both areas of construction wa s completed in December of 2020. The building permit was approved, and the project was sent out to bid during the first quarter of FY 2021-22. In FY 2021-22, inspections for plumbing, framing, electrical and mechanical components were completed. Rehabilitation of the facility continues with a projected completion date for May of 2023.
DRAFT
CAPER 8
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG HOME* ESG
White 238 85
Black or African American 25 11
Asian 6 2
American Indian or American Native 4 11
Native Hawaiian or Other Pacific Islander 1 1
Other 11 4
Total 284 423
Hispanic 225 29
Not Hispanic 59 83
* No HOME projects were completed in FY 2021-22
Narrative
The City assisted 221 residents/households with public services through the Girl Scouts of California program focused in the Alisal area. This table also includes the 63 persons assisted with CDBG-CV funds. About 79 percent of those assisted with CDBG/CDBG-CV were Hispanic.
While the Catalyst Apartments project has been completed. The City is in the process closing out the project and tenant data is not yet available.
In addition to 147 persons assisted with ESG, the table above also includes 276 persons assisted with ESG-CV funds.
Only persons enrolled into the HMIS are included in this table. For additional details on ESG-funded homeless prevention and intervention services, please refer to the SAGE – HMIS database and report.
DRAFT
CAPER 9
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source
Resources Made
Available
Amount Expended
During Program Year
CDBG Public $2,273,297.39 $892,488.80
CDBG-CV Public $0 $595,065.20
HOME Public $1,085,618.12 $1,028,321.11
HOME-ARP Public $145,938.70 $0.00
ESG Public $172,631.00 $138,297.74
ESG-CV Public $0 $2,772,470.20
Table 2 - Resources Made Available
Narrative
The CDBG allocation was $2,128,725 and the City also received $144,572.39 in Program Income (PI) and expended a total of $892,488.80. For CDBG-CV, the City expended $595,065.20.
The HOME allocation was $803,851. The total amount of HOME funding available, including PI of $281,767.12 from FY 21-22. About $1,028,321.11 was expended.
The City received an ESG allocation of $172,631 and expended $138,297.74. However, the City expended $2,772,470.20 in ESG-CV funds.
Identify the geographic distribution and location of investments Target Area
Planned
Percentage of
Allocation
Actual
Percentage of
Allocation
Narrative Description
Alisal Neighborhood Revitalization
Strategy Area 2 17 1 CDBG Public Service Activity
1 CDBG Public Facility
Chinatown Revitalization Area 27 2 1 ESG Public Service Activity 0 CDBG Public Facilities
Table 3 – Identify the geographic distribution and location of investments Narrative
Alisal Neighborhood Revitalization Strategy Area (NRSA) This area represents one of the most distressed neighborhoods in the City. Th is area ha s some of the highest concentrations of poverty and substandard living conditions in the City. The area faces challenges such as inadequate public infrastructure, high levels of unemployment, high levels of poverty, and violent criminal activity. Within the Alisal NRSA, 26.4% of all residents' lives in poverty, a higher proportion than the City overall (17.2 percent).
During FY 2021-22, one CDBG public service program primarily benefits the Alisal NRSA: Girl Scouts of California. In the Alisal NRSA, and through a substantial amendment completed on May 24, 2022, the City will de-obligate the CDBG funds from the Sherwood Recreation Center- Phase IV (FY 2020-21 AAP) and the Chinatown Improvements (FY 2021- 22 AAP) and reallocate the funds towards a new project, the Hebbron Family Center. This new activity was allocated $1,306,613 in CDBG funds for the soft cost activities of the project and $100,000 in CDBG funds for the Activity Delivery. In total, this activity was allocated $1,406,613 in CDBG Entitlement funds from a combination of FY 2020-21 and FY 2021-2022 funds.
DRAFT
CAPER 10
OMB Control No: 2506-0117 (exp. 07/31/2015)
Chinatown Area
The 12 blocks that form the Chinatown area are primarily located within Census Tract 18.02 Block Group (BG) 2. This BG has a population of about 2,000, with 78.5 percent being low and moderate income. Large numbers of homeless individuals have been camping in Chinatown over the past decade. The Coalition of Homeless Service Providers has counted 300 people living on the streets within this area at the height of the encampments within this neighborhood.
Services to address the needs of the unsheltered in this area include ESG-CV funding to Community Homeless Solutions to operat e the Chinatown Navigation Center (CNC) and provide rapid rehousing services that benefit the Chinatown Area. Along with daily walk-in in shower and restroom service, hygiene and clothing closet. ESG funding was provided to Bay Area Community Services SHARE Center for homeless shelter and rapid rehousing that benefit individuals throughout the City, including in the Chinatown area. In addition, a new street outreach program, Salinas Outreach and Response Team (SORT) was created to provide engagement, linkage and referrals to the people living in Chinatown and throughout the City. SORT takes an active role in loca ting and connecting the unsheltered to the CNC and SHARE Center to encourage shelter and connect them to a housing pathway.
In addition to the two above funded activities, in FY 2021-22 AAP, the City had initially obligated CDBG Entitlement funds to the Chinatown Improvements activity. This activity had been allocated $577,980 for the construction activities of this project and $30,000 for the Activity Delivery of this project. Through Substantial Amendment number one (1) to FY 2021-22, the funds for this activity were de-obligated and reallocated to the Hebbron Family Center. The amounts de-obligated from this project where re -obligated under the City’s FY 2022 -23 AAP as it is the City’s intent to carry forward with this activity.
Chinatown Slum and Blight Designation
On May 16, 2019, Kimberly Nash, the Director of the Community Planning and Development Division, accepted the Chinatown Slum and Blight Designation Report. With the designation of Chinatown as a Slum and Blight Area, the City has a greater opportunity to revitalize it. Chinatown is at the heart of Salinas and it’s an integral part of the City’s rich history. This designation was effective July 1, 2017 and will continue for a period of 10 years after. The designation covers an area of six-blocks that are physically separated from the surrounding Downtown and the Intermodal Transit Center by the Union Pacific railroad tracks and by the main arterials such as East Market Street, Sherwood Drive, East Rossi Street, Monterey Street and North Main Street. The neighborhood includes the following minor streets: East Lake Street, California Street, Soledad Street, Market Way, Bridge Street. Within the neighborhood, there are three (3) alleys: Bridge, Rossi, and Lake.
Leveraging
Explain how federal funds leveraged additional resources (private, state, and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
During FY 2021-22, the City pursued several affordable housing projects (described in detail earlier). These projects include the Catalyst Apartments, Sun Rose Apartments, and Parkside Manor -Phase I. These projects require d the layering of multiple funding resources.
For Public Services subrecipients, ESG funding is often an essential source of fund ing that allows access to other funds. None of the subrecipients’ essential safety net programs are funded exclusively by ESG. Local community foundations require matching funding and City of Salinas CDBG funds have frequently fulfilled that requirement.
There are also other more subtle forms of leverage. Public investment in a particular neighborhood (upgrading water mains or inst alling traffic signals or street lighting), for example, can be an inducement for additional investment by area property owners affected by the improvements.
In addition, the City is working on establishing several new public/community facilities on City-owned properties:
DRAFT
CAPER 11
OMB Control No: 2506-0117 (exp. 07/31/2015)
1081 Buckhorn Drive: The City purchased 1081 Buckhorn Drive with HUD Economic Development Initiatives (EDI) funds with the specific objective to develop a childcare center. This 0.8-acre property is located immediately outside of the Alisal NRSA; it is expected that this childcare center would primarily serve Alisal residents. The City is working with the Alisal Union School District (AUSD) to develop the site for the District’s Early Childhood (Preschool) and Day Care programs. The Alisal Union School District (AUSD) and City completed the Environmental Assessment for the Early Childhood Development Center and obtained an Authority to Use Grant Funds (AUGF) in November of 2020. AUSD will submit this project to the California Division of the State Architect (DSA) for review and approval. DSA approval is expected to be accomplish by September 2023. The project is estimated to go out to bid on November 2023, begin construction in January 2024, be completed by January 2025 and placed in operations by May 2025.
HOME Match Contribution: The excess match carried over from the previous program year 2020 is $6,372,712. For program year 20 21 the City requested and received a COVID 19 Matching Contribution Requirement waiver to eliminate its match liability on April 17, 2020. This waiver covers FY 2020-21 and FY 2021-22.
Fiscal Year Summary – HOME Match
1. Excess match from prior Federal fiscal year $6,372,712
2. Match contributed during current Federal fiscal year $0
3. Total match available for current Federal fiscal year (Line 1 plus Line 2) $6,372,712
4. Match liability for current Federal fiscal year $0
5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) $6,372,712 Table 4 – Fiscal Year Summary - HOME Match Report
DRAFT
CAPER 12
OMB Control No: 2506-0117 (exp. 07/31/2015)
Match Contribution for the Federal Fiscal Year
Project No. or
Other ID
Date of
Contribution
Cash
(non-Federal
sources)
Foregone
Taxes, Fees,
Charges
Appraised
Land/Real
Property
Required
Infrastructure
Site
Preparation,
Construction
Materials,
Donated labor
Bond
Financing Total Match
N/A
Table 5 – Match Contribution for the Federal Fiscal Year
HOME MBE/WBE report
Program Income – Enter the program amounts for the reporting period Balance on hand at
beginning of reporting
period
$
Amount received during
reporting period
$
Total amount expended
during reporting period
$
Amount expended for
TBRA
$
Balance on hand at end of
reporting period
$
$886,768.96 $281,767.12 $499,667.84 $0 $668,868.24
Table 6 – Program Income
DRAFT
CAPER 13
OMB Control No: 2506-0117 (exp. 07/31/2015)
Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total
Minority Business Enterprises
White Non-
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic Hispanic
Contracts
Number 0 0 0 0
Dollar
Amount 0 0 0 0
Sub-Contracts
Number 0 0 0 0
Dollar
Amount 0 0 0 0
Total
Women
Business
Enterprises Male
Contracts
Number 0 0 0
Dollar
Amount $0.0 $0.0 $0.0
Sub-Contracts
Number 0 0 0
Dollar
Amount $0.0 $0.0 $0.0
Table 7 – Minority Business and Women Business Enterprises
Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total
Minority Property Owners
White Non-
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic Hispanic
Number 0 0 0 0 0 0
Dollar
Amount
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Table 8 – Minority Owners of Rental Property
DRAFT
CAPER 14
OMB Control No: 2506-0117 (exp. 07/31/2015)
Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 $0
Businesses Displaced 0 $0
Nonprofit Organizations Displaced 0 $0
Households Temporarily
Relocated, not Displaced 0 $0
Households
Displaced Total
Minority Property Enterprises
White Non-
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic Hispanic
Number 0 0 0 0 0 0
Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Table 9 – Relocation and Real Property Acquisition
DRAFT
CAPER 15
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of homeless households to be
provided affordable housing units
0 0
Number of non-homeless households to be
provided affordable housing units
5 1
Number of special-needs households to be
provided affordable housing units
0 5
Total 5 6
Table 10 – Number of Households
One-Year Goal Actual
Number of households supported through
rental assistance
0 0
Number of households supported through
the production of new units
5 0
Number of households supported through
the rehab of existing units
0 5
Number of households supported through
the acquisition of existing units
0 0
Total 5 5
Table 11 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
Under the City's Affordable Housing Goal for FY 2021-22, the City proposed to reserve 90 percent of the available HOME funds for an affordable housing project to be determined in the future. Through CDBG Entitlement funds, t he City contributed to the completion of the five-unit Catalyst Apartments Rehabilitation project which provides housing to persons with mental disabilities. The City also provided CDBG Entitlement funds towards the Sun Rose Apartments for the 1 8-bedroom transitional within this 11-unit development.
DRAFT
CAPER 16
OMB Control No: 2506-0117 (exp. 07/31/2015)
Discuss how these outcomes will impact future annual action plans.
Due to the Covid-19 pandemic, the City has focused much of its attention to addressing the urgent needs associated with Covid-19 response. Housing rehabilitation activities have been limited during FY 2021-22.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Persons Served CDBG Actual HOME Actual
Extremely Low-income 0 0
Low-income 5 0
Moderate-income 0 0
Total 5 0
Table 12 – Number of Persons Served
Narrative Information
The City utilizes its CDBG and HOME funds to provide affordable housing for the low-income population. For example, Parkside Manor Apartments - Phase I is a housing project that will benefit seniors. The Sun Rose Apartments project is a hybrid of transitional and permanent supportive housing facility that will benefit persons with mental disabilities.
The Catalyst Apartments Rehabilitation project benefits persons with mental disabilities. During FY 2021-22, Catalyst Apartments completed construction, and construction was underway for Parkside Manor Apartments - Phase I and Sun Rose Apartments.
The Housing Services Program (Direct/Deferred Loans) allows homeowners to remain in their homes while making repairs on their deteriorated home. Housing Accessibility Assistance (HAA) Grants also help individuals with disabilities maintain and preserve access to adequate housing. Currently, the program has been suspended because of staffing shortages and no funds were allocated in FY 2021-22.
DRAFT
CAPER 17
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
For FY 2021-22, the City provided ESG funding to Bay Area Community Services SHARE Cent er Rapid Rehousing program. This program assisted 78 persons and 23 of these persons exited to permanent housing destinations . In addition, the City’s own homeless outreach program engaged with 1,369 unhoused persons throughout the City and enrolled 36 persons into HMIS to those ready to engage in homeless services. In addition, to address the high needs of the unsheltered, The Salinas Outreach and Response Team participates in the planning and facilitation of homeless outreach meetings with all the homeless service providers including California State University Monterey Bay (HEART), Interim Inc (MCHOME), Junipero Franciscan Workers, Community Human Services (SVSOP), Access Support Network, Coalition of Homeless Service Providers, and Community Human Solutions. These meetings were created to improve system processes and coordination of outreach services to address the complex needs of the unsheltered, with an emphasis on supporting the 2021 Point in Time Count, and incorporating best practices in service delivery that addresses the complex needs for
City of Salinas: The City of Salinas participates in the Chinatown Homeless Action Team (CHAT) with representatives of the Coalition of Homeless Service Providers, Interim Inc., California S tate University Monterey Bay (CSUMB), Sun Street Centers, Mid -Peninsula Housing Coalition, Housing Resource Center of Monterey County (HRC) and the Franciscan Workers of Junipero Serra. CHAT meets monthly.
The City also meets with the Coalition of Homeless Services Providers by participating in a monthly Administration and Implementation Meeting. The City has also attended bi-monthly meetings with the Community Foundation of Monterey County. Leaders from Monterey Co unty, including City Managers, key City staff, non -profit institutions and the Community Foundation have met to try and create solutions to alleviate conditions in Chinatown and provide solutions, including housing and resources.
City staff also participate in the Salinas Downtown Community Board group that meets monthly to create a vision for Chinatown. This group is composed of service providers, City and County staff , and o ther stakeholders in the neighborhood. City staff also attend the Housing Pipeline Committee meetings held by the Coalition of Homeless Service Providers . The purpose of this group is to aid in understanding the availability of housing resources for homeless residents and to create new solutions to facilitate additional housing supply throughout the County. In addition, City staff participates in the Homeless Management Information System (HMIS) Oversight Committee meetings as well as the Homeless Prevention and Rapid Rehousing Program committee (HPRP). The City’s Mayor also sits on the Leadership Council for the Regional Continuum of Care (CoC).
Addressing the emergency shelter and transitional housing needs of homeless persons Homeless Funding: In 2016 the City became the administrative entity (AE) to administer State ESG and California Emergency Solutions and Housing (CESH) programs for San Benito and Monterey Counties. This collaboration has added emergency homeless funding and increased capacity to serve homeless in our CoC. T his past year, the City and the County joined efforts to fund the SHARE Center operated by Bay Area Community Services (BACS). In addition to the SHARE Center , the City funds the operations of the Chinatown Navigation Center (CNC), operated by Community Homeless Solutions to provide sanitation and onsite management of services for the homeless individuals in Chinatown. In conjunction with these services , the City also purchased, installed, and furnish a Sprung Structure that can temporarily house up to 51 individuals which are also managed and operated by Community Homeless Solutions. There are two RVs reserved in the scenario that there are Covid positive cases at the CNC. This activity was in response to the Covid-19 pandemic.
DRAFT
CAPER 18
OMB Control No: 2506-0117 (exp. 07/31/2015)
Emergency Shelter : Community Homeless Solutions (CHS), Bay Area Community Services (BACS) and Victory Mission provide emergency shelters to the homeless population in Salinas.
Helping low-income individuals and families avoid becoming homeless, especially extremely low - income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such a s health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs
Discharge Policies: On May 8, 2007, the City of Salinas adopted a Discharge Coordination Policy pertaining to the discharge of persons from publicly funded institutions and systems of care. As the City neither owns nor operates any such facilities, the impact was largely symbolic. The Countywide Continuum of Care organization seeks to coordinate discharge policies among publicly funded institutions and systems of care. The “Lead Me Home: The Game Plan for Housing Homeless People in Monterey and San Benito Counties” established the Discharge Planning Committee as well as Action Teams for Foster Youth, Health and Criminal Justice seeing to develop a county-wide discharge planning policy.
Helping homeless persons (especially chronicall y homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
In Salinas, homeless service agencies generally work to get homeless individuals into permanent housing as quickly as possible.
Bay Area Community Services: BACS provided emergency shelter services and rapid re-housing through SHARE Center Operations to 111 persons.
Community Homeless Solutions (CHS) : CHS utilized ESG-CV funding to assist Salinas residents by providing housing relocation and stabilization services such as case management, housing location and placement into permanent housing. CHS collaborates with other agencies such as Coalition of Homeless Service Providers, Interim, Housing Authority of the County of Monterey and other non-profit organizations to provide financial services and rental assistance necessary to help homeless individuals and families locate housing, make transitions to permanent housing and independent living, and prevent individuals and families from becoming homeless.
DRAFT
CAPER 19
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The Housing Authority of the County of Monterey (HACM) serves as the housing authority for the County as a whole except the City of Soledad. The City of Salinas does not permanently own, manage, or otherwise control any residential property, including any property that could be categorized as “public housing.” HACM has converted all public housing units countywide to Project -Based Rental Assistance. To-date, the City has completed a total of 27 California Tax Credit Allocation Committee (CTCAC) Local Review Agency (LRA) Project Evaluation Forms for HACM regarding proposed Residential Assistance Demonstration (RAD) proposed projects.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
HACM has taken the lead in developing innovative models to enable the homeless and other low-income families to achieve economic independence and self -sufficiency. Thei r multi -faceted plan to improve the operation of public housing units and assist clients toward self-sufficiency is detailed in their periodically updated Five Year Action Plan.
Actions taken to provide assistance to troubled PHAs
HACM has not been designated by HUD as “troubled.”
DRAFT
CAPER 20
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i)
The most critical barrier to affordable housing in Salinas is that the need for decent, affordable housing far exceeds the City's available resources. With the elimination of redevelopment funds, the City's ability to address its affordable housing needs was seriously compromised. In addition, rising housing costs combined with the de crease in the availability of public funds has forced the City to suspend its First -Time Homebuyer Program. The City continues to aggressively pursue funding available at the local, state, and federal levels to supplement its limited funds. The City values its partnership with nonprofit housing developers such as CHISPA, MidPen, and MCHADC in pursuing innovative strategies to address the City ’s affordable housing needs and providing more permanent housing options for the homeless. Another method the City has utilized to assist developers is providing fee deferrals for certain eligible impact fees. The City typically structures the fee deferral as a low-interest loan over a fifty-five-year period to be paid by the residual receipts. The City also updated its Inclusionary Housing Ordinance in June 2017 to add more flexible options for developers to produce affordable units on -site. Projects that are 100% affordable are exemp t under the updated Inclusionary Housing Ordinance. The City also has a Density Bonus Ordinance which provides incentives and concessions to developers who propose a certain percentage of affordable housing in their developments. The City’s Zoning Ordinance has been updated to allow more flexibility for auxiliary (accessory) dwelling units to be constructed.
The City continues to adjust to the new Density Bonus laws put into effect by the State of California.
The City is updating its Housing Element for the 2023-2031 planning period. This update will establish the City housing programs and activities for the next eight years to facilitate the development and preservation of housing.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The homeless are among the most underserved group in Salinas, with ESG funding at a level far below what is needed to address the City's homeless issues. In response, the City has used its CDBG allocati on to provide public facilities that can benefit this group. In FY 2021-22, the City also used its remaining allocation of ESG-CV and some CDBG-CV funds to help finance services and projects that served this underrepresented group.
In addition, the City has been working with the Counties of Monterey and San Benito Continuum of Care to implement homeless programs and services using State ESG funds. The City serve s as the lead agency for administering the State ESG program. These fund s are used for homeless prevention services, emergency shelter services, rapid rehousing, and outreach. The following agencies were approved for funding with the FY 2021-22 State ESG funds:
• City of Salinas – Program Administration and homeless outreach • Bay Area Community Services – Rapid Re-Housing and SHARE Center Operations • Interim Inc. - MCHOME Program providing street outreach and emergency shelter services • Central Coast Center for Independent Living – Rapid rehousing services for persons with disabilities • The Coalition of Homelessness Services Providers – HMIS Administration These programs are underway.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) As a condition required to receive HUD funds, the City of Salinas complies with HUD's Lead Safe Housing Regulation (Title 24, Part 35). Primary compliance is through the City’s Housing Services Program. Potential project sites with housing units constructed prior to 1978 are tested by a certif ied lead inspection firm (for lead paint and, where applicable, for other possible materials containing lead, such as ceramic tiles). When found, lead remediation is performed by certified LBP contractors before the rehabilitation contractor is permitted t o begin work. In addition, regardless of date-of-construction, rehabilitation sites are inspected for failing paint surfaces (chipping, flaking) during DRAFT
CAPER 21
OMB Control No: 2506-0117 (exp. 07/31/2015)
the initial rehabilitation evaluation. If such deteriorating paint is found, lead testing is performed, and the necessary steps taken if lead is found. All general contractors involved in the Rehabilitation/Housing Accessibility Assistance grants have received their certification as an EPA Renovation, Repair and Painting (RRP) contractor.
Lead-based paint testing, remediation and abatement activities are expensive. While such activities are eligible items for rehab ilitation loans, the cost was found to be a deterrent to potential rehab ilitation clients. The City therefore established a lead hazard grant program whereby rehabilitation clients are provided a grant sufficient to cover most, if not all, of the costs associated with lead abatement. The lead testing and lead hazard grant policies also apply to participants in the Housing Accessibility Assistance (HAA) program, also administered by Housing Services Program.
One housing unit was served in FY 2021-22 through the City’s Housing Rehabilitation Loan Program, and Housing Accessibility Assistance (HAA) Grant Program.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City’s anti-poverty strategy is enumerated below, with specific FY 2021-22 actions noted within each category:
1. Continue to support the efforts of housing developers providing affordable housing opportunities in Salinas, particularly rental and multi-family housing. The City currently has three projects that are under construction and that will provide permanent and transitional housing to low-income families and individuals.
2. Continue to provide housing rehabilitation programs targeting lower income homeowners. The City assisted one income-qualified household through the Housing Services Programs ( Housing Rehabilitation Loan s, Housing Accessibility Assistance (HAA) Grants, and Lead Based Paint (LBP) Grants) in FY 2021-22.
3. Continue to support fair housing services to enable seniors to remain in their own homes, and to addresses basic needs.
4. Continue to support homeless service providers in Salinas and the larger community. Bay Area Community Services assisted 111 persons and the City’s homeless outreach team assisted 36 persons.
5. Continue to support City and community programs focused upon the recreational and educational needs of Salinas’ youth. An estimated 211 youths were served in FY 2021-22 by Girl Scouts of Central Coast. The City completed the construction of Phase III of the Sherwood Recreation Center which provides recreational, and education needs for Salinas’ residents.
6. Reallocated funding for Chinatown Neighborhood Improvements and Phase IV of Sherwood Recreation Center to provide funding support for the Hebbron Family Project. The Hebbron Family Center offers a safe, fun and positive environment where youth can participate in a variety of enrichment activities in a recreational setting. HFC offers a Youth Homework Center, Drop-in After School program, Summer Program, Girl Scout Troop 541, Karate Classes, Read Grow Play, Citizenship Classes, Food Bank and a variety of other recreation programs.
7. Continue to promote Section 3 Employment and Economic Opportunities for low-income residents and business concerns through the City’s various housing programs and public improvement projects. Section 3 Clause is included in all bid package for public works projects and information is collected annual to report back to HUD. The City will be transitioning into the HUD new Section 3 Rule . City will work with developer s and consultants to comply with new Section 3 Rule.
Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City utilizes City Data Services for efficient and accurate management of the grant funds. The City provided CDBG funding to one non-profit agency in FY 2021-22 that provided youth services within the City , focusing in the Alisal neighborhood. One non-profit agency (Bay Area Community Services) received funding to alleviate homelessness using ESG funding. The City has also established a Housing and Land Use Committee to oversee the use of HUD funds. This committee provides an additional forum for nonprofits and stakeholders to communicate with the City and community members regarding housing and community development needs and plans for future projects. The DRAFT
CAPER 22
OMB Control No: 2506-0117 (exp. 07/31/2015)
committee is tasked with the objective of enhancing coordination and improving the effectiveness and efficiency in using HUD funds. Specifica lly, the committee evaluated planned projects and funding , with input from the service providers and stakeholders, made changes to the criteria for allocating funds, and established a minimum grant amount for each agency.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City of Salinas partners with its strong network of public and private housing and social service agencies to provide housing and community development programs in the City. Coordination efforts are ongoing. In addition, the City is working with the Co unties of Monterey and San Benito Continuum of Care to implement homeless programs and services using State ESG and CESH funds. This funding source available to the region allow s the City to provide an increased level of services for the homeless and at-risk homeless. The City serves as the lead agency for this funding program.
Identify actions taken to overcome the effects of any impediments identified in the jurisdiction’s analysis of impediments to fair housing choice. 91.520(a) In July 2019, the City a dopted the Monterey County Regional Analysis of Impediments (AI) to Fair Housing Choice.
The following are areas with fair housing concerns as identified in the 2019 Regional AI that are relevant to the City of Salinas:
1. Disparities in access to opportunities
2. Monitoring of lending practices
3. Discrimination in home sales and rental listings
4. Fair housing education
5. Regional collaboration
Actions taken to overcome effects of impediments identified included:
1. Disparities in Access to Opportunities:
• Ensure bilingual fair housing information and resources are available on City website and at public counters and community locations. Expand fair housing information to languages according to the City’s Limited English Proficiency (LEP) plan.
• The City incorporated Limited English Proficiency (LEP) requirements into its Citizen Participation Plan.
City staff continues to engage community stakeholde rs, business owners and non -profits in the assessment of priorities for the Alisal Neighborhood Revitalization Strategy Area (ANRSA). • The City is working on implementing the Alisal Vibrancy Plan, with focused efforts in building nonprofit capacity to serve residents in this neighborhood through providing funding to nonprofits and coordinating with the Public Works Department to provide public improvements in the ANRSA. • Ensure that annually, a portion of the City’s CDBG and HOME funds are expended in the ANRSA to help address housing issues in this area. Staff has identified strategies that take advantage of the ANRSA designation to allow more flexible uses of CDBG funds in the ANRSA. • The City is exploring incentives to provide affordable housing on site, encouraging mixed income housing throughout the community and has completed an update to its Inclusionary Housing Ordinance to increase affordable housing opportunities within the City. The new Inclusionary Housing Ordinance was adopted on July 7, 2017.
• Through its Capital Improvement Planning, the City identifies resources to rehabilitate public and community facilities in a timely manner.
• The City provides funding to projects through CDBG that will increase ADA compliant projects.
2. Monitoring of Lending Practices:
• The City periodically reviews the lending patterns of all financial institutions that provide financial services to the City.
DRAFT
CAPER 23
OMB Control No: 2506-0117 (exp. 07/31/2015)
• The City provides financial literacy and loan acquisition trainings, with particular attention to outreach in minority populations, through Housing Resource Center’s (HRC) housing services. • In selecting financial institutions to participate in housing programs, the City considers a lender’s performance history regarding home loans in low/moderate income areas and minority concentration areas.
• The fair housing service contractor(s) should monitor lending activities in the City and identify potential issues.
3. Discrimination in Home Sales and Rental Listings:
• Expand education and outreach efforts, with specific efforts outreaching to small rental properties where the owners/managers may not be aware of the fair housing laws.
4. Fair Housing Education:
• Support local groups to provide workshops informing tenants of their housing rights. • Pursue random testing to identify issues, trends, and problem properties and expand testing to cover other protected classes, especially those with emerging trends of suspected discriminatory practices. • Support enforcement activity by fair housing service providers , such as ECHO, and publicize outcomes of fair housing litigation as a means to deter discriminatory practices and to encourage reporting.
5. Regional Collaboration:
• The City collaborated with Monterey County, the cities of Monterey and Seaside, as well as with the Housing Authority of the County of Monterey to conduct the Regional AI. The City also completed a regional farmworker housing study, collaborating with Monterey County, Santa Cruz County, the cities of King, Gonzales, Soledad, and Greenfield, and the Monterey Bay Association of Governments (AMBAG).
The City is in the process of updating the Housing Element of the General Plan for the 2023 -2031 planning period. A major focus of this update is the new State requirement to affirmatively further fair housing. The Housing Element must contain meaningful actions to address the following fair housing themes:
• Fair housing outreach and enforcement
• Housing mobility
• New opportunities in high resource areas
• Place-based strategies for neighborhood improvement
• Tenant protection and anti-displacement
DRAFT
CAPER 24
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements During FY 2021-22, the City performed a desk review monitoring of all CDBG, ESG, and HOME subrecipients through its on-line grant management system, City Data Services (CDS) . Due to COVID -19, the City is conducting virtual monitoring's of programs and case files of its subrecipients.
The City’s monitoring procedures for the implementation of its CDBG, HOME, and ESG programs are summarized in Attachment B.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
Citizen participation is one of the most important components of the Consolidated Plan (CP) process.
Publicity: Bilingual (Spanish-English) public notices were released in the Californian (English) and El Sol (Spanish) to inform the public that a draft CAPER was available for review and public comment. The draft CAPER was available for review on the City’s website, Community Development Department and could be requested through mail. The meeting notice was distributed to the City NOFA distribution list and posted at City Hall, the City Council Chambers, and the City Permit Center.
Public Review of Draft Documents: The City conducted a minimum of 15-day public review period from September 2, 2022 through September 16, 2022. The Draft CAPER was made available on the City website:
https://www.cityofsalinas.org/our-city-services/community-development/housing-and-community-development- division/rfps-public-notices, in-person at the Community Development Department and through mail.
The Consolidated Plan, amendments, annual Action Plans, and performance reports will be available for five years at Salinas Community Development Department.
DRAFT
CAPER 25
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
The City conducted substantial amendments to the FY 2020-21 and FY 2021-22 Action Plans during the program year of 2021-2022 to support the Hebbron Family Center project.
On May 24, 2022, the City amended the FY 2020-21 and FY 2021-22 Action Plans to allocate funding to a new Hebbron Family Center Project. The City rece ived a State grant award of $8.1 million for the reconstruction of the Hebbron Family Center. To initiate the process, Library and Community Services and Public Works Departments identified a consultant to assist with construction and program management in an amount just under $1.3 million. The departments requested CDBG funding from the Community Development Department (CDD) to offset these pre-development costs.
CDD staff have reviewed the request in consultation with HUD and deemed the project as an eligible activity to receive CDBG funds as it is located within the City’s Alisal Neighborhood Revitalization Strategy Area and satisfies the National Objective of benefiting a Low Mod Area where 51% of the residents fall within the low - and moderate -income categories.
The City received a CDBG Entitlement allocation in the amount of $2,023,911 for FY 2020-21 and $2,128,725 for FY 2021-22. Through its Annual Action Plan process for FY 2020-21, the City committed $728,633 of CDBG Entitlement funds towards the renovation activities of the Sherwood Recreation Center Phase IV and $70,000 towards the Activity Delivery of this project. Through its AAP for FY 2021-22, the City committed $577,980 of CDBG Entitlement funds towards Chinatown Improvements and $30,000 towar ds the Activity Delivery of this project. These funds were reallocated to the Hebbron Family Center. In recognition of the reprioritization of CDBG funding to support the Hebbron Family Center project and the importance of completing both the Sherwood Recreation Center Phase IV and Chinatown Improvements projects, the City restored the prior funding to each of these projects through the FY 2022 -2023 AAP allocation process.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Not applicable.
DRAFT
CAPER 26
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-50 - HOME 91.520(d)
Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on -site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection.
For those that were not inspected, please indicate the reason and how you will remedy the situation.
The following list below represents all of the City's HOME-assisted affordable multi-family rental housing projects and shows the total number of HOME assisted units in each project:
• California House (436 California Street) – 5 units
• Foster Care Housing (7 Spoleto Circle) - 1 unit
• Gateway Apartments (25 Lincoln Avenue) – 20 units
• Haciendas Phase I (233 Calle Cebu) – 4 units
• Haciendas Phase II (241 Calle Cebú) – 4 units
• Haciendas Phase III (Hikari) – 9 units
• Haciendas Phase IV (34 E. Rossi Street) – 3 units
• Jardines Del Monte (1253 Del Monte Avenue) – 5 units
• La Gloria Apartments (539 E. Market Street) – 10 units • Los Padres Apartments (1260 John Street) - 5 units
• Lupine Gardens (300 Casentini Street) – 20 units
• Sherwood Village (808 N. Main Street) – 43 units
• Soledad House (439 Soledad Street) – 8 units
• Tresor Apartments (1041 Buckhorn Drive) – 8 units
• Tynan Village (323 Front Street) – 41 units
• Wesley Oaks (138 Carr Avenue) – 6 units
• Moon Gate Plaza – 12 Units
Due to COVID-19, City staff was not able to complete any on-site inspection of affordable units.
In a typical year, City staff conduct s an on-site HOME site visit which includes an internal unit inspection for each HOME-assisted unit, common area inspection and external property inspection. City staff uses a HOME checklist to cross reference the property conditions.
For the r emaining HO ME-assisted properties that d o not require an onsite inspection this program year , and in accordance with the HOME final rule and §92.504(d), the City uses its customized online grant management software system (City Data Services), which allows all property owners/managers to annually submit building and unit inspection reports and data as part of the HOME Annual Compliance Report. All Home-assisted properties that did not require an on-site inspection still received an annual desk monitoring review in which there were no deficiencies found. The desk monitoring review consist s of developer property unit inspection reports, annual income recertification reports, insurance documentation in which the developer submits annually to the City through City Data Services (CDS). City staff has established a HOME spreadsheet which informs staff when the inspections are due on each of the properties.
In accordance with the HOME final rule and §92.504(d), the City will ensure that o n-site inspections will occur within 12 months after project completion and at least once every 3 years thereafter during the period of affordability. In addition, the property owner/manager must annually certify to the City that each building and all HOME-assisted units in the project are suitable for occupancy, considering State and local health, safety, and other applicable codes, ordinances, and requirements, and the ongoing property standards established by the City to meet the requirements of §92.251. The City will ensure that inspections will be based on a statistically valid sample of units appropriate for the size of the HOME-assisted project, as set forth by HUD.
DRAFT
CAPER 27
OMB Control No: 2506-0117 (exp. 07/31/2015)
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) There are three components to the City’s “affirmative marketing” of activities funded by the HUD entitlement grants: 1) Outreach regarding program design and administration; 2) Marketing of programs operated by the City; and 3) Marketing of activities operated by sub-recipients and sub-grantees.
Language barriers can be an impediment to accessing housing of choice. Reflective of the demographics in the City,
68.5 percent of all Salinas residents spoke languages other than English at home, according to the American Community Survey (ACS). Over half of these residents spoke English “less than very well.” Linguistic isolation is more severe among Hispanics than among Asians, with approximately 64 percent of Salinas residents speaking “Spanish or Spanish Creole1” at home compared to only 3.8 percent speaking “Asian and Pacific Islander languages.” Among “Spanish or Spanish Creole” speaking households approximately 58.3 percent spoke English “less than very well”.
In May 2017, the City updated its City’s Citizen Participation Plan (CPP) to include guidelines for Limited English Proficiency (LEP).
The City also has a hard copy and electronic brochure s (English and Spanish) for the Housing Services Programs (Low Interest Loans, HAA and LBP). City staff also distributes programs brochures (English and Spanish) for the GRID Alternatives Solar Program and Central Coast Energy Services.
Outreach Regarding Program Design and Administration: In keeping with the updated CPP, notices of Action Plan, CAPER, and community development need hearings and of annual Request for Proposals are typically published in Spanish in the local Hispanic newspaper “El Sol” , in addition to the English notices in The Californian . The City also subscribes to the California Rel ay Service to accommodate TDD (telecommunication devices for the deaf) users; published public notices provide a TDD number. The City also provides notice to local agencies that serve groups that may need notice in a different format. Prior to the closure of City Library facilities due to COVID-19, the Draft Action Plan and CAPER were also made available at all City libraries. In addition, simultaneous Spanish/English translation (using headsets) is typically made available during City Council meetings (and at every hearing regarding Action Plans and other HUD-funded topics).
Marketing of Programs Operated by City: The City’s HUD-funded activities are administered by the Housing Division of the Community Development Department. Of the five current full-time positions allocated to the Division, three are certified by the City as bilingual English/Spanish, including the first point of contact for telephone and walk-in inquiries.
Promotional materials are produced in both English and Spanish and whenever marketing is done via newspaper, the information is published in both English and Spanish. From time to time, targeted outreach for housing rehabilitation and first-time homebuyer activities is focused upon Spanish -speaking residents, including informat ion to bilingual realtors and mortgage loan packagers, and Spanish language Public Service Announcements to the local news media.
Marketing of Programs Operated by Subrecipients: All City funding agreements employing funds from HUD grants require affirmative marketing activities. The City’s monitoring plan includes verification that affirmative marketing is being employed. Many of the funded non -profit agencies routinely provide their services in a bilingual format. City housing activities that are not HUD-funded (e.g., inclusionary housing and density bonus programs) routinely require affirmative marketing to the community.
Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics The City received $ 281,767.12 in HOME program income. Program income has primarily been used to augment funding for the City’s multi-family housing projects underway.
1 American Community Survey offers the following sub-categories for members of the population that “Speak a language other than English”:
“Spanish or Spanish Creole”; “Other Indo-European languages”; “Asian or Pacific Island languages”; and “Other languages” DRAFT
CAPER 28
OMB Control No: 2506-0117 (exp. 07/31/2015)
Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY:
Including the coordination of LIHTC with the development of affordable housing). 91.320(j) In addition to using HOME funds for the creation of affordable housing units, the City continued to offer the CDBG Housing Services Program (Low Interest Loans, HAA, LBP and GRID Alternatives Solar Program) grants to foster and maintain affordable housing by giving current homeowners:
• An avenue, besides going to a private Lender, to apply for a loan to rehabilitate their home; most importantly is the benefit of available deferred loans for those households that would not otherwise be able to afford to make monthly payments.
• Access to construction management services (inspections, work write ups, contract docs, progress payments, project close-out) that are included as part of the rehabilitation loan/ grant process. Housing staff provides project oversight to ensure that work is completed as contracted. Contractors are paid incrementally as work is completed.
The City’s Housing Services Program allows homeowners to remain and live comfortably in their homes after the repairs/modifications are completed.
The City also has an Inclusionary Housing Ordinance that requires a specific percentage of affordable units be included in new housing developme nts. The City updat ed this Ordinance in 2017 to improve its effectiveness in fostering affordable housing.
The City also has a Density Bonus Ordinance that developers can utilize, in which the developer would provide a certain percentage of affordable housing in exchange for a greater density of market-rate units allowed in a project.
City staff assists with the completion of the California Tax Credit Allocation Committee (CTCAC) Local Review Agency (LRA) Evaluation Forms for each proposed project that applies for CTCAC funding within the jurisdiction.
DRAFT
CAPER 29
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided During FY 2021 -22, the City’s e xpended funds primarily on public and homeless services, as well as program administration. These programs are not subject to Section 3 requirements. Projects subject to Section 3 requirements include:
▪ Hebbron Family Center
▪ Sherwood Recreation Center
▪ Chinatown Neighborhood Improvements
▪ First United Methodist Church
▪ Buckhorn Early Childhood Development Center
▪ Catalyst Apartments Rehabilitation
▪ Sun Rose Apartments
▪ Natividad Creek Park Restroom Rehabilitation
▪ Parkside Manor
Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours
Total Section 3 Worker Hours
Total Targeted Section 3 Worker Hours
Table 13 – Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.
Direct, on-the job training (including apprenticeships).
Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.
Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).
Outreach efforts to identify and secure bids from Section 3 business concerns.
Technical assistance to help Section 3 business concerns understand and bid on contracts.
Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.
Provided or connected residents with assistance in seeking employment including: drafting resumes, preparing for interviews, finding job opportunities, connecting residents to job placement services.
DRAFT
CAPER 30
OMB Control No: 2506-0117 (exp. 07/31/2015)
Held one or more job fairs.
Provided or connected residents with supportive services that can provide direct services or referrals.
Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.
Assisted residents with finding childcare.
Assisted residents to apply for, or attend community college or a four year educational institution.
Assisted residents to apply for, or attend vocational/technical training.
Assisted residents to obtain financial literacy training and/or coaching.
Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.
Provided or connected residents with training on computer use or online technologies.
Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.
Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.
Other.
Table 14 – Qualitative Efforts - Number of Activities by Program
DRAFT
CAPER 31
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-60 - ESG 91.520(g) (ESG Recipients only)
ESG Supplement to the CAPER in e-snaps
For Paperwork Reduction Act
1. Recipient Information—All Recipients Complete
Basic Grant Information
Recipient Name SALINAS
Organizational DUNS Number 010919447
EIN/TIN Number 946000412
Identify the Field Office San Francisco
Identify CoC(s) in which the recipient or
subrecipient(s) will provide ESG assistance
Monterey County
ESG Contact Name
Prefix Mr.
First Name Rod
Middle Name
Last Name Powell
Suffix
Title Planning Manager
ESG Contact Address
Street Address 1 200 Lincoln Ave
Street Address 2
City Salinas
State CA
ZIP Code 93901-
Phone Number (831)758-7487
Extension
Fax Number
Email Address [email protected]
DRAFT
CAPER 32
OMB Control No: 2506-0117 (exp. 07/31/2015)
ESG Secondary Contact
Prefix Mr.
First Name Francisco
Last Name Brambilla
Suffix
Title Community Development Analyst
Phone Number (831) 758-7334
Extension
Email Address [email protected]
2. Reporting Period—All Recipients Complete
Program Year Start Date 07/01/2021
Program Year End Date 06/30/2022
3a. Subrecipient Form – Complete one form for each subrecipient Subrecipient or Contractor Name Bay Area Community Services City Oakland
State CA
Zip Code 94609
UEI 73931628
Is subrecipient a victim services provider No
Subrecipient Organization Type Other Non-Profit Organization ESG Subgrant or Contract Award Amount $80,684
DRAFT
CAPER 33
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-65 - Persons Assisted
Reporting for ESG funding is now completed in a separate system SAGE.
4. Persons Served
4a. Complete for Homelessness Prevention Activities
Number of Persons in
Households Total
Adults 0
Children 0
Don’t Know/Refused/Other 0
Missing Information 0
Total 0
Table 15 – Household Information for Homeless Prevention Activities
4b. Complete for Rapid Re-Housing Activities
Number of Persons in
Households Total
Adults 0
Children 0
Don’t Know/Refused/Other 0
Missing Information 0
Total 0
Table 16 – Household Information for Rapid Re-Housing Activities
4c. Complete for Shelter
Number of Persons in
Households Total
Adults 0
Children 0
Don’t Know/Refused/Other 0
Missing Information 0
Total 0
Table 17 – Shelter Information
DRAFT
CAPER 34
OMB Control No: 2506-0117 (exp. 07/31/2015)
4d. Street Outreach
Number of Persons in
Households Total
Adults 0
Children 0
Don’t Know/Refused/Other 0
Missing Information 0
Total 0
Table 18 – Household Information for Street Outreach
4e. Totals for all Persons Served with ESG
Number of Persons in
Households Total
Adults 0
Children 0
Don’t Know/Refused/Other 0
Missing Information 0
Total 0
Table 19 – Household Information for Persons Served with ESG
5. Gender—Complete for All Activities
Total
Male 0
Female 0
Transgender 0
Don't Know/Refused/Other 0
Missing Information 0
Total 0
Table 20 – Gender Information
DRAFT
CAPER 35
OMB Control No: 2506-0117 (exp. 07/31/2015)
6. Age—Complete for All Activities
Total
Under 18 0
18-24 0
25 and over 0
Don’t Know/Refused/Other 0
Missing Information 0
Total 0
Table 21 – Age Information
7. Special Populations Served—Complete for All Activities Number of Persons in Households
Subpopulation Total
Total
Persons
Served –
Prevention
Total Persons
Served – RRH
Total
Persons
Served in
Emergency
Shelters
Veterans 0 0 0 0
Victims of
Domestic
Violence
0 0 0 0
Elderly 0 0 0 0
HIV/AIDS 0 0 0 0
Chronically
Homeless 0 0 0 0
Persons with Disabilities:
Severely Mentally Ill 0 0 0 0
Chronic
Substance Abuse 0 0 0 0
Other Disability 0 0 0 0
Total (unduplicated if
possible) 0 0 0 0
Table 22 – Special Population Served
DRAFT
CAPER 36
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes
8. Shelter Utilization
Number of New Units – Rehabbed 0
Number of New Units – Conversion 0
Total Number of bed - nights available 0
Total Number of bed - nights provided 0
Capacity Utilization 0
Table 23 – Shelter Capacity
9. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s)
The City’s ESG program is designed to complement the Monterey County Continuum of Care system, focusing on homeless prevention, rapid re-housing, and providing emergency shelters and essential services.
To further enhance the City’s ability to meeting the outcome and performance goals in the Continuum of Care Strategy, the City is taking the lead in the implementation of State ESG funds.
DRAFT
CAPER 37
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-75 – Expenditures
11. Expenditures
11a. ESG Expenditures for Homelessness Prevention
Dollar Amount of Expenditures in Program Year
2019 2020 2021
Expenditures for Rental Assistance 0 0 0
Expenditures for Housing Relocation and
Stabilization Services - Financial Assistance 0 0 0
Expenditures for Housing Relocation & Stabilization
Services - Services 0 0 0
Expenditures for Homeless Prevention under
Emergency Shelter Grants Program 0 0 0
Subtotal Homelessness Prevention 0 0 0
Table 24 – ESG Expenditures for Homelessness Prevention
11b. ESG Expenditures for Rapid Re-Housing
Dollar Amount of Expenditures in Program Year
2019 2020 2021
Expenditures for Rental Assistance 0 0 0
Expenditures for Housing Relocation and
Stabilization Services - Financial Assistance 0 0 0
Expenditures for Housing Relocation & Stabilization
Services - Services 0 0 0
Expenditures for Homeless Assistance under
Emergency Shelter Grants Program 0 0 0
Subtotal Rapid Re-Housing 0 0 0
Table 25 – ESG Expenditures for Rapid Re-Housing
11c. ESG Expenditures for Emergency Shelter
Dollar Amount of Expenditures in Program Year
2019 2020 2021
Essential Services 0 0 0
Operations 0 0 0
Renovation 0 0 0
Major Rehab 0 0 0
Conversion 0 0 0
Subtotal 0 0 0
Table 26 – ESG Expenditures for Emergency Shelter
DRAFT
CAPER 38
OMB Control No: 2506-0117 (exp. 07/31/2015)
11d. Other Grant Expenditures
Dollar Amount of Expenditures in Program Year
2019 2020 2021
Street Outreach 0 0 0
HMIS 0 0 0
Administration 0 0 0
Subtotal 0 0 0
Table 27 - Other Grant Expenditures
11e. Total ESG Grant Funds
Total ESG Funds Expended 2019 2020 2021
0 0 0
Table 28 - Total ESG Funds Expended
11f. Match Source
2019 2020 2021
Other Non-ESG HUD Funds 0 0 0
Other Federal Funds 0 0 0
State Government 0 0 0
Local Government 0 0 0
Private Funds 0 0 0
Other 0 0 0
Fees 0 0 0
Program Income 0 0 0
Total Match Amount 0 0 0
Table 29 - Other Funds Expended on Eligible ESG Activities
11g. Total
Total Amount of Funds
Expended on ESG
Activities
2019 2020 2021
0 0 0
Table 30 - Total Amount of Funds Expended on ESG Activities
DRAFT
CAPER A-1
OMB Control No: 2506-0117 (exp. 07/31/2015)
Attachment A: Public Participation
Public Hearing and Summary of Comments
Public Hearing- September 20, 2022 at 4:00PM
To be provided
Written Comments
DRAFT
CAPER B-1
OMB Control No: 2506-0117
Attachment B: Monitoring Procedures
The City Housing Division maintains accurate records, both program and financial, pertaining to community development activities, including housing and emergency shelter grant activities. Emergency Solutions Grant (ESG) and CDBG-funded public service activ ities are monitored continuously. Documentation, including activity reports, is required to be submitted with all payment requests. All loan servicing functions (pay -offs, partial payments, subordinations, annual affidavits, etc.) of outstanding loans in t he City loan portfolio are also handled in -house using City Data Services (CDS) interactive computer software system. The City utilizes CDS for loan servicing and monitoring functions for activity reports (monthly, quarterly, annually), invoices, inspections, progress payments, loan payoffs and audit confirmations.
The City’s Labor Compliance Officer through the Public Works Department as well consultants oversee compliance with federal labor standards requirements (e.g., Davis-Bacon) for all Capital Improvement Projects (CIPs) assisted with CDBG funds. Further staff oversees compliance with all federal labor standards requirements on a project -by-project basis for all other CDBG - and HOME -assisted projects, beginning with contract drafting and pre -construction conferences and proceeding through the necessary contractor submittals to project close -out. In limited instances, qualified subrecipients (e.g., HACM and CHISPA) have the resources to oversee federal labor standards with their own staff or enter into a service contract with a Labor Compliance Consulting entity to oversee all federal labor compliance responsibilities. The P ublic Woks Compliance Officer attends labor compliance training when available through the State or Federal agencies to stay abreast of any regulatory changes.
The City continues to implement its formal process of executing a Memorandum of Record (MOR) with other City Departments upon allocation of CDBG funds for Capital Improvement Projects (CIPs). The MOR continues to serve as an alternate method to a Funding Agreement for ensuring program compliance for federally assisted capital improvement projects. Since implementation of the MO R process, compliance issues have declined, and successful compliance has increased. The Community Development Department, and Housing Division staff, requires that Public Works and other departments that were allocated CDBG funds report in City Data Services (CDS). The City reviews and monitors regularly and ensures compliance through monthly and quarterly desk reviews and attends construction meetings throughout the duration of the project.
The City has also implemented various steps to further ensure compliance by all CIPs with applicable CDBG program regulations. The MOR was enhanced to include additional language pertaining to submittal of reports on a timely manner. This will assist with early detection of critical project impediments with potential t o impact the annual CDBG Timeliness Ratio criteria and will allow for implementation of effective remediation steps. Further language was added to the MOR regarding compliance with 24 CFR Part 570.505 applicable to real property within the City’s control which was acquired or improved in whole or in part using CDBG funds in excess of $25,000 and Change of Use Requirements for all Public Facilities & Improvements eligible under §570.201(c). A key focus during assessments is compliance with the adopted Consolidated Plan and the City's Housing Element, plus support to the City Council’s Goals. Information gathered is employed to evaluate progress towards established goals; to confirm compliance with statutory and regulatory requirements of governing federal legislation (e.g., National Affordable Housing Act); to determine possible revisions to City policy and procedure, including the Consolidated Plan and Housing Element; and, to prepare performance reports such as this document.
Monitoring Consolidated Plan and HUD Program Compliance: The primary action in this regard occurs during the review of proposals received as a result of the annual funding RFP. Proposals are evaluated and compared based upon the policies and priorities in place and then City staff’s allocation recommendations are based upon the results of this analysis. Any proposed amendments to the Action Plan during the program year are also evaluated on this basis.
In each case, the various timeliness rules, with respect to commitment and expenditure of funds, are also considered.
All funding agreements contain deadlines governing timely use of funds; Salinas has a long-standing record of meeting CDBG, HOME, and ESG commitment and drawdown standards. Subrecipient funding agreements require compliance with not only the relevant federal regulations and OMB guidance, but are drafted to ensure that funded activities are carried out as contemplated in the Action Plan. Division staff continues to closely monitor the performance of other City DRAFT
CAPER B-2
OMB Control No: 2506-0117
departments whenever they receive allocations of the federal funds in question through the implementation of the Memorandum of Record (MOR) used for program and reporting compliance of CDBG assisted projects.
Compliance with Housing Standards: Compliance with housing standards is ongoing. Division staff schedules visits to assisted housing sites following completion of construction or reha bilitation. Recipients of deferred payment rehabilitation loans are evaluated every five years to determine feasibility and continued use of a deferred loan or conversion to amortize loans; the process includes a site visit to determine the upkeep of the u nit and gathering of financial household information to determine eligibility. Desk monitoring of completed new construction projects is conducted to determine the appropriate intervals for performing site visits; in addition, almost all major projects receive restricted financing from other sources (e.g., federal tax credits, State funds), which typically include rigorous ongoing monitoring requirements.
In addition, transitioning of the multi-family reporting process into the CDS database was completed i n FY 2013. The CDS database tracks all funded CDBG and HOME multi -family projects from award phase, construction phase to project completion. Thereafter, the project moves into the annual reporting category where it will remain active, meaning Annual Data Collection Forms will be submitted until the expiration of the affordability period. This provides Grantees with a more efficient data gathering process and offers a more consistent method in collecting annual reports and reviewing data for compliance. Cit y staff continues to work with the CDS database programmers to ensure accurate compliance with project’s income/rent restrictions. Various challenges were encountered as numerous affordable housing projects have multiple rent/income restrictions imposed by other program regulations such as the City’s Inclusionary Housing Program and the Housing Successor Agency (HSA) . Thus, making it arduous to achieve comprehensive program compliance for each restricted unit. Staff continues to research and implement syste m changes to attain comprehensive program compliance for all existing affordable housing projects.
As stated previously, City staff continues to enforce revised reporting policies for all CDBG and HOME projects. Annual, Quarterly or Monthly Reporting is accomplished through CDS. Grantees continue to submit Quarterly Progress Reports (QPR) with reporting periods as follows: Period 1- July 1 to September 30; Period 2-October 1 to December 31; Period 3- January 1 to March 31; and Period 4 -April 1 to June 30. Current reporting requirements during Period four for all CDBG and HOME assisted projects remains the same as prior years as grantees are required to submit an Annual Project Narrative following the end of the fiscal year.
While the City no longer offers the First-Time Homebuyer Program (FTHB) for new assistance, all active FTHB program participants are monitored to determine that homeowners are using subject properties as their principal place of residence, maintaining proper hazard insurance and are curr ent on property taxes. Additional monitoring takes place throughout the year as homeowners contact staff to receive information on refinancing, subordination, loan payoff or just to ask questions about their loans. During these consultations, staff confirms that the information provided matches information in their project file.
As part of the City’s deferred rehabilitation loan program, staff has prepared a plan to begin the monitoring of these loans every five years as stipulated in their agreement; subject properties will be monitored for: deferred loan continued eligibility, using home as their principal place of residence, maintaining proper hazard insurance and are current on property taxes. The City also utilizes CDS as a notification tool to remind staff when a loan is due for a review.
Public Services: Staff prepares an annual Monitoring Plan. Monitoring of program progress, accomplishments, and compliance with HUD program rules is an ongoing activity conducted by staff by means of thorough review of monthly and quarterly reimbursement requests, activity reports, and rate of expenditures.
Staff completes a Risk Assessment of every subrecipient every year and in most cases, a Desk Review Monitoring, utilizing two checklists designed for that purpose . The Desk Review Monitoring draws on information in the file, but also documents submitted during the application process ( e.g., annual agency audit) since most have submitted applications for the following fiscal year. To determine compliance with accommodations for Persons of Limited English Proficiency, staff requests copies of outreach materials and applications.
Monitoring standards used are HUD’s forms under CDBG standards “Checklist for On-site Monitoring of a Subrecipient” in the “Managing CDBG, A Guidebook for Grantees on Subrecipient Oversight”, as well as City of Salinas' CDBG Desk DRAFT
CAPER B-3
OMB Control No: 2506-0117
Guide and ESG Manual. Forms used to complete the monitoring visit are in the “CPD Grantee Monitoring Handbook” under CDBG Entitlement depending upon the type of activity provided. Staff notifies the agency about potential visit dates to conduct a site visit and requests revie w of program documents such as but not limited to agency's payroll ledger, employee timecards, receipts for other claimed expenses, the most recent financial audit, personnel policies, equal opportunity policy, case files, and client files that support the reported data for Salinas clients (as noted on the monthly and quarterly Activity Data Report). After the monitoring visit, a follow up letter is sent stating the results of the visit. If there are any issues or signs of noncompliance, it is discussed in detail with the program manager/executive director to assist in bringing the agency in compliance at the exit conference. Currently there have been no findings for any agency. Staff is currently in the follow-up phase of the onsite monitoring process.
CDBG-Public Facilities: Public Facility Improvement Projects (where improvements have been completed) are required to annually submit an “Annual Data Collection Form” designed to capture service data such as: the total number of direct beneficiaries, race and ethnicity of each beneficiary, and all data required under HUD’s Community Planning and Development Performance Measurement System. The City’s Housing staff has currently transitioned all open projects to the CDS website, thus streamlining the reportin g process and creating an improved database of all funded projects. As in prior reports, all data continues to be gathered on a monthly and/or quarterly and annual basis.
Upon receipt of data, staff continues to review to ensure compliance with appropriate national objectives.
CDBG-Capital Improvement Projects: Staff continues to monitor projects during the design phase, bid opening phase, construction phase and completion phase to ensure compliance with all applicable federal provisions (i.e., Davis-Bacon, Minority Business Enterprise/Women Business Enterprise, Section 3, Executive Order 11246, Executive Order 11063, and Title 24 CFR Part 85). The City continues to revise and improve its existing tools to assist with project monitoring during these phases. Such tools include Federal Labor Compliance Checklist; Contractor and Subcontractor Compliance Worksheet; Quarterly Progress Report; and monthly or bi-weekly correspondence with the subrecipient or assigned City of Salinas Construction Inspector. Addition ally, the City continues to review the previously developed standard CDBG Bid Specification Package that includes all applicable federal forms and provisions to ensure all forms and data are current. The City will continue to assess current process and res earch better methods for ensuring compliance with all federal provisions. Currently, the established process continues to significantly reduce the amount of staff time previously required to achieve compliance.
As previously reported, Labor compliance in Capital Improvement Projects continues to be a high priority. The PW Labor Compliance Officer continues to increase her knowledge regarding the Federal labor compliance regulations and continues to attend State and Federal Labor Compliance trainings.
DRAFT
CAPER C-1
OMB Control No: 2506-0117
Attachment C: IDIS Report – PR 26
The City’s PR 26 – CDBG Financial Summary Report is attached on the following pages.
DRAFT
PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 1
13:32
09-08-22
Program Year 2021
SALINAS , CA
Metrics
Grantee
Program Year
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT
03 SURPLUS URBAN RENEWAL
04 SECTION 108 GUARANTEED LOAN FUNDS
05 CURRENT YEAR PROGRAM INCOME
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 06 FUNDS RETURNED TO THE LINE-OF-CREDIT
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE
08 TOTAL AVAILABLE (SUM, LINES 01-07)
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES
15 TOTAL EXPENDITURES (SUM, LINES 11-14)
16 UNEXPENDED BALANCE (LINE 08 - LINE 15)
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)
LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION
24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS
26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS
31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 32 ENTITLEMENT GRANT
33 PRIOR YEAR PROGRAM INCOME
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 42 ENTITLEMENT GRANT
43 CURRENT YEAR PROGRAM INCOME
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)
46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45)
SALINAS , CA
2,021.00
4,381,989.03
2,128,725.00
0.00 0.00
203,711.77
0.00 0.00
0.00 0.00
6,714,425.80
513,495.70
0.00 513,495.70
378,993.10
0.00 0.00
892,488.80
5,821,937.00
0.00 373,062.86
140,432.84
0.00 513,495.70
100.00%
PY: 2019 PY: 2020 PY: 2021
1,860,988.72
1,860,988.72
100.00%
27,722.32
0.00 0.00
0.00 27,722.32
2,128,725.00
192,810.81
0.00 2,321,535.81
1.19%
378,993.10
0.00 45,309.50
0.00 333,683.60
2,128,725.00
203,711.77
0.00 2,332,436.77
14.31%
DRAFT
PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 2
13:32
09-08-22
Program Year 2021
SALINAS , CA
LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data.
LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Plan
Year
IDIS
Project IDIS Activity Activity Name Matrix
Code
National
Objective Drawn Amount
2019
Total
4 1597 Catalyst Apartments Rehabilitation Project (2019) 14B 14B
LMH
Matrix Code 14B
$373,062.86
$373,062.86
$373,062.86
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
2017
2017
2017
2017
2017
2017
2017
2017
2017
2017
2020
2020
2020
2020
2020
2020
2020
2020
2020
2020
2019
2019
2019
2021
2021
2021
2021
2020
2020
2020
2020
2020
2020
2020
2020
Total
24 24
24 24
24 24
24 24
24 24
8 8
8 8
8 8
8 8
8 8
5 5
5 4
4 4
4 11
11 11
11 11
11 11
11 1555
1555
1555
1555
1555
1555
1555
1555
1555
1555
1596
1596
1596
1596
1596
1596
1596
1596
1596
1596
1602
1602
1602
1604
1604
1604
1604
1599
1599
1599
1599
1599
1599
1599
1599
6614473
6614477
6614480
6627170
6627184
6627220
6627249
6627270
6662789
6676974
6614473
6614477
6614480
6627170
6627184
6627220
6627249
6627270
6662797
6676974
6662789
6662797
6676974
6627170
6627270
6662797
6676974
6614473
6614480
6627170
6627184
6627220
6627249
6627270
6662789
First United Methodist Church Kitchen Remodel
First United Methodist Church Kitchen Remodel
First United Methodist Church Kitchen Remodel
First United Methodist Church Kitchen Remodel
First United Methodist Church Kitchen Remodel
First United Methodist Church Kitchen Remodel
First United Methodist Church Kitchen Remodel
First United Methodist Church Kitchen Remodel
First United Methodist Church Kitchen Remodel
First United Methodist Church Kitchen Remodel
Sun Rose Housing Development (2020)
Sun Rose Housing Development (2020)
Sun Rose Housing Development (2020)
Sun Rose Housing Development (2020)
Sun Rose Housing Development (2020)
Sun Rose Housing Development (2020)
Sun Rose Housing Development (2020)
Sun Rose Housing Development (2020)
Sun Rose Housing Development (2020)
Sun Rose Housing Development (2020)
Natividad Creek Park Restroom Rehabilitation and ADA Improvements Project Natividad Creek Park Restroom Rehabilitation and ADA Improvements Project Natividad Creek Park Restroom Rehabilitation and ADA Improvements Project Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) Grow Salinas Fund (2020)
Grow Salinas Fund (2020)
Grow Salinas Fund (2020)
Grow Salinas Fund (2020)
Grow Salinas Fund (2020)
Grow Salinas Fund (2020)
Grow Salinas Fund (2020)
Grow Salinas Fund (2020)
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03C
03F
03F
03F
03F
05D
05D
05D
05D
05D
18A
18A
18A
18A
18A
18A
18A
18A
18A
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
Matrix Code 03C
LMA
LMA
LMA
Matrix Code 03F
LMC
LMC
LMC
LMC
Matrix Code 05D
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
Matrix Code 18A
$2,868.37
$936.65
$1,608.02
$1,369.51
$330.91
$518.47
$17,989.50
$1,493.53
$214.11
$1,365.34
$2,868.36
$936.65
$1,608.01
$55,900.44
$992.75
$207.39
$611.93
$622.30
$399.42
$1,024.00
$93,865.66
$3,761.70
$355.04
$227.56
$4,344.30
$8,272.50
$7,432.56
$6,322.01
$5,695.25
$27,722.32
$109.52
$2,417.30
$1,626.40
$1,597.34
$2,080.86
$2,043.77
$3,089.44
$1,535.93
$14,500.56
$140,432.84
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number
Activity to
prevent,
prepare for,
and respond
to
Coronavirus
Activity Name Grant Number Fund
Type
Matrix
Code
National
Objective
Drawn Amount
2021
2021
2021
2021
2021
2021
2021
2021
4 4
4 4
4 4
4 4
1604
1604
1604
1604
1604
1604
1604
1604
6627170
6627170
6627270
6627270
6662797
6662797
6676974
6676974
No
No
No
No
No
No
No
No
Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) Girl Scouts of California - Alisal Program Center (2021) B21MC060005
B21MC060005
B21MC060005
B21MC060005
B21MC060005
B21MC060005
B21MC060005
B21MC060005
EN
PI
EN
PI
EN
PI
EN
PI
05D
05D
05D
05D
05D
05D
05D
05D
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
$5,003.70
$3,268.80
$3,912.56
$3,520.00
$4,082.01
$2,240.00
$2,810.80
$2,884.45
DRAFT
PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 3
13:32
09-08-22
Program Year 2021
SALINAS , CA
Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number
Activity to
prevent,
prepare for,
and respond
to
Coronavirus
Activity Name Grant Number Fund
Type
Matrix
Code
National
Objective
Drawn Amount
Total
No Activity to prevent, prepare for, and respond to Coronavirus 05D Matrix Code 05D $27,722.32
$27,722.32
$27,722.32
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
1994
1994
1994
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
Total
2 2
2 7
7 7
7 7
7 7
7 7
7 7
2 2
2 1603
1603
1603
1603
1603
1603
1603
1603
1603
1603
1603
6589982
6590702
6591730
6614473
6614477
6614480
6627170
6627184
6627220
6627249
6627270
6662789
6662797
6676974
CDBG COMMITTED FUNDS ADJUSTMENT
CDBG COMMITTED FUNDS ADJUSTMENT
CDBG COMMITTED FUNDS ADJUSTMENT
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
CDBG Program Planning and Administration (2021)
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A Matrix Code 21A
$20,195.00
($20,195.00)
$20,195.00
$27,444.35
$18,195.81
$33,454.98
$26,147.40
$18,810.61
$16,051.71
$37,845.67
$24,794.31
$38,200.74
$30,120.51
$87,732.01
$378,993.10
$378,993.10
DRAFT
PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 1
13:32
09-08-22
SALINAS , CA
Metrics
New Grantee (CV)
PART I: SUMMARY OF CDBG-CV RESOURCES
01 CDBG-CV GRANT
02 FUNDS RETURNED TO THE LINE-OF-CREDIT
03 FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
04 TOTAL AVAILABLE (SUM, LINES 01-03)
PART II: SUMMARY OF CDBG-CV EXPENDITURES
05 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 06 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
07 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
08 TOTAL EXPENDITURES (SUM, LINES 05 - 07)
09 UNEXPENDED BALANCE (LINE 04 - LINE8 )
PART III: LOWMOD BENEFIT FOR THE CDBG-CV GRANT
10 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
11 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING
12 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
13 TOTAL LOW/MOD CREDIT (SUM, LINES 10 - 12)
14 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 05)
15 PERCENT LOW/MOD CREDIT (LINE 13/LINE 14)
PART IV: PUBLIC SERVICE (PS) CALCULATIONS
16 DISBURSED IN IDIS FOR PUBLIC SERVICES
17 CDBG-CV GRANT
18 PERCENT OF FUNDS DISBURSED FOR PS ACTIVITIES (LINE 16/LINE 17) PART V: PLANNING AND ADMINISTRATION (PA) CAP
19 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
20 CDBG-CV GRANT
21 PERCENT OF FUNDS DISBURSED FOR PA ACTIVITIES (LINE 19/LINE 20)
SALINAS , CA
2,400,157.00
0.00 0.00
2,400,157.00
1,276,020.29
339,674.20
0.00 1,615,694.49
784,462.51
0.00 0.00
1,276,020.29
1,276,020.29
1,276,020.29
100.00%
881,129.64
2,400,157.00
36.71%
339,674.20
2,400,157.00
14.15%
DRAFT
PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 2
13:32
09-08-22
SALINAS , CA
LINE 10 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 10 Report returned no data.
LINE 11 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 11 Report returned no data.
LINE 12 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 12 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
2020 1 1580
1581
1582
1583
1589
1590
1591
6476163
6525705
6525715
6531567
6635798
6635805
6664858
6667409
6676634
6461782
6525683
6525715
6525682
6525683
6525705
6525709
6525715
6525741
6531567
6616500
6616506
6635794
6635797
6635798
6635801
6635805
6635806
6635808
6664858
6667409
6676634
6676634
6525682
6525683
6525705
6525709
6525715
6525741
6531567
6676634
6525682
6525683
6525705
6525709
6525715
6525741
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Food Bank for Monterey County CDBG-CV
Food Bank for Monterey County CDBG-CV
Food Bank for Monterey County CDBG-CV
City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Fair Housing CDBG-CV
Grow Salinas Fund - CV
Grow Salinas Fund - CV
Grow Salinas Fund - CV
Grow Salinas Fund - CV
Grow Salinas Fund - CV
Grow Salinas Fund - CV
Grow Salinas Fund - CV
Economic Development Technical Assistance - CV
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
05J
05J
05J
05J
05J
05J
05J
05J
05J
05W
05W
05W
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05J
18A
18A
18A
18A
18A
18A
18A
18B
18C
18C
18C
18C
18C
18C
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
$13,075.86
$16,352.69
$24,668.64
$29,902.81
$19,585.34
$28,833.01
$16,623.40
$16,770.60
$9,769.99
$81,007.20
$158,461.92
$71,487.88
$440.85
$2,344.18
$344.75
$12,102.66
$8,276.12
$4,214.16
$13,799.63
$7,202.30
$8,607.13
$9,001.79
$165.25
$523.35
$7,881.21
$6,776.82
$5,879.39
$8,784.21
$5,036.44
$5,691.72
$8,092.24
$238.23
$930.28
$3,315.20
$5,176.84
$4,615.20
$1,676.61
$198,590.04
$2,554.34
$283.54
$9,361.38
$7,947.76
$8,130.84
$11,306.59
$8,130.84
$8,310.01
DRAFT
PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 3
13:32
09-08-22
SALINAS , CA
Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
2020
Total
1 2
1591
1592
1600
6531567
6616500
6616506
6635794
6635797
6635798
6635801
6635805
6635806
6635808
6664858
6667409
6676634
6525705
6531567
6635794
6635797
6635798
6635801
6635806
6664858
6667409
6676634
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Economic Development Technical Assistance - CV (Micro Business Enterprise)
Salvation Army Food Distribution CDBG-CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
18C
18C
18C
18C
18C
18C
18C
18C
18C
18C
18C
18C
18C
03T
05Z
05Z
05Z
05Z
05Z
05Z
05Z
05Z
05Z
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMASA
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
$11,417.16
$9,067.88
$6,559.84
$7,064.76
$7,405.08
$8,356.62
$8,479.60
$8,582.72
$11,969.10
$12,326.73
$8,581.33
$10,734.32
$14,016.04
$58,035.15
$31,307.22
$31,486.87
$15,092.43
$14,174.89
$14,304.83
$18,511.49
$68,108.62
$11,327.36
$16,839.01
$1,276,020.29
LINE 16 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 16 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
2020 1 1580
1581
1582
6476163
6525705
6525715
6531567
6635798
6635805
6664858
6667409
6676634
6461782
6525683
6525715
6525682
6525683
6525705
6525709
6525715
6525741
6531567
6616500
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Eden Council for Hope and Opportunity ECHO CDBG-CV
Food Bank for Monterey County CDBG-CV
Food Bank for Monterey County CDBG-CV
Food Bank for Monterey County CDBG-CV
City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV 05J
05J
05J
05J
05J
05J
05J
05J
05J
05W
05W
05W
05X
05X
05X
05X
05X
05X
05X
05X
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
$13,075.86
$16,352.69
$24,668.64
$29,902.81
$19,585.34
$28,833.01
$16,623.40
$16,770.60
$9,769.99
$81,007.20
$158,461.92
$71,487.88
$440.85
$2,344.18
$344.75
$12,102.66
$8,276.12
$4,214.16
$13,799.63
$7,202.30
DRAFT
PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 4
13:32
09-08-22
SALINAS , CA
Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
2020
Total
1 2
1582
1583
1592
1600
6616506
6635794
6635797
6635798
6635801
6635805
6635806
6635808
6664858
6667409
6676634
6676634
6525705
6531567
6635794
6635797
6635798
6635801
6635806
6664858
6667409
6676634
City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Housing Information and Referral Services - CDBG-CV City of Salinas Fair Housing CDBG-CV
Salvation Army Food Distribution CDBG-CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
Salinas Downtown Streets Team 2nd Team - CV
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05X
05J
03T
05Z
05Z
05Z
05Z
05Z
05Z
05Z
05Z
05Z
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
$8,607.13
$9,001.79
$165.25
$523.35
$7,881.21
$6,776.82
$5,879.39
$8,784.21
$5,036.44
$5,691.72
$8,092.24
$238.23
$58,035.15
$31,307.22
$31,486.87
$15,092.43
$14,174.89
$14,304.83
$18,511.49
$68,108.62
$11,327.36
$16,839.01
$881,129.64
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
2020
Total
3 1578 6413677
6413680
6413697
6450561
6461780
6461781
6461782
6476163
6525682
6525683
6525705
6525709
6525715
6525741
6531567
6616500
6616506
6635794
6635797
6635798
6635801
6635805
6635806
6635808
6664858
6667409
6676634
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
CDBG-CV Planning and Program Administration (2020)
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
$368.35
$11,230.09
$23,682.48
$30,615.05
$28,302.35
$20,673.89
$17,518.69
$21,230.02
$12,185.64
$12,630.26
$8,764.92
$9,080.63
$5,146.43
$4,764.03
$7,151.65
$21,132.60
$11,274.70
$13,717.36
$11,766.34
$11,825.25
$3,918.24
$27,254.18
$4,347.22
$4,996.62
$2,493.70
$7,656.40
$5,947.11
$339,674.20
DRAFT
CAPER D-1
OMB Control No: 2506-0117 (exp. 07/31/2015)
Attachment D: CAPER Resolution
CAPER City resolution is pending and will be attached upon approval by the Salinas City Council.
DRAFT
Submission of the FY 2021-22
Consolidated Annual Performance and Evaluation Report
to the
United States Department of Housing and Urban Development Community Development Department
Housing & Community Development Division
September 20, 2022
Sun Rose Apartments Construction
Recommended Action
It is recommended that City Council adopt a resolution approving the Fiscal Year 2021-22 Consolidated Annual Performance and Evaluation Report (CAPER) and authorize submittal to the United States Department of Housing and Urban Development (HUD).
Executive Summary
City is a HUD entitlement jurisdiction:
Community Development Block Grant (CDBG and CDBG-CV)
HOME Investment Partnerships Program (HOME)
HOME American Rescue Plan (HOME-ARP)
Emergency Solutions Grants (ESG and ESG-CV)
CAPER is an annual assessment of all activities and accomplishments FY 2021-22 Annual Action Plan (AAP)
FY 2020-24 Consolidated Plan (Con Plan) and the
HUD Submission Deadline: September 30,2022
Background & Timeline
HUD Citizen Participation Plan
Minimum15-day public comment period
September 3rd – 20th, 2022
Notices published September 3, 2022
The Californian and El Sol newspapers
Draft CAPER available for public view
City website
In-person and by appointment at CDD offices
Email request
Public Hearing:
City Council Meeting - 4:00 p.m. September 20, 2022
FY 2021-22 HUD PROGRAM FUNDING
Program Grant Amount Program
Income
Total Available
Funding
CDBG $2,128,725 $144,572 $2,273,297
CDBG - CV $ 1,379,528* $0 $1,379,528*
HOME $803,851 $281,767 $1,085,618
HOME-ARP $145,938 $ 0 $145,938
ESG $172,631 $ 0 $172,631
ESG - CV $3,447,936* $ 0 $3,447,936
Total $8,078,609 $426,339 $8,504,948 Housing & Development Forum Parkside Manor Phase I
* Remaining funding from FY 2020-21
FY 2021-22 HUD EXPENDITURES
Program Total Available
Funding
Expenditures
CDBG $2,273,297 $892,489
CDBG-CV $ 0 $595,065
HOME $ 1,085,618 $1,028,321
HOME-ARP $145,938 $ 0
ESG $172,631 $138,297
ESG-CV $3,447,936* $2,772,470
Total $8,504,948 $5,426,642
Housing & Development Forum
Sun Rose Apartments Construction
* Remaining funding from FY 2020-21
FY 2021-22 CDBG Program
Agency Funding Category Funding Amount Expenditures Outcomes • City of Salinas
Program
Administration
(20% Grant & PI)
$466,487 $378,993 N/A
• City of Salinas Economic
Development $14,501* $14,501 9 Businesses
• City of Salinas
• Interim Inc. Housing $1,088,851* $438,234 6 Housing Units • City of Salinas
• First United Methodist Church
• Alisal Union School District
Public Facility $4,740,112* $33,038 Public Facility
• Girls Scouts of California Public Service $35,000 $27,722 221 * Includes remaining funding from previous fiscal years FY 2021-22 CDBG-CV
Agency Funding
Category
Funding
Amount
Expenditures Outcomes
• City of Salinas
Program
Administration
(20% )
$266,687 $126,330 N/A
• City of Salinas Economic
Development $ 0 $ 0 16 Businesses
• City of Salinas
• Downtown Streets Inc.
• Eden Council for Hope and
Opportunity
Public Service $1,000,566 $468,736 1,375 Households
113 Persons
FY 2021-22 ESG Program
SHARE Center
Agency Funding Category Funding
Amount Expenditures Outcomes
City of Salinas
Program
Administration
(7.5% of Grant)
$15,056* $3,436 N/A
• Bay Area Community
Services (BACS)
• Central Coast Center for
Independent Living (CCCIL)
• Salinas Outreach and
Response Team (SORT)
Public Service $214,860* $134,861 141 Persons
(SORT)
SHARE Center Garden
*Includes remaining
funding from FY 2020-21
FY 2021-22 ESG-CV
Agency Funding
Category
Funding
Amount Expenditures Outcomes
City of Salinas
Program
Administration
(10% of Grant)
$268,333 $215,133 N/A
• City of Salinas
• CCCIL
• Community Homeless Solutions
• Coalition of Homeless Services Providers
• Downtown Streets Team, Inc.
• Interim, Inc.
• Step-Up on Second Street Inc.
• University Corporation at Monterey Bay
• Bay Area Community Services
Public Service $3,520,014 $2,441,448 1,771 persons
City of Salinas Public Facility $115,889 $115,889 Public Facility FY 2021-22 HOME
Agency Funding Category Funding
Amount Expenditures Outcomes
City of Salinas Program
Administration $299,539 $72,457 N/A
Monterey County Housing
Development Corporation Housing $1,017,540* $955,864 6 Housing Units To be committed in the future Housing $1,133,147 $0 TBD Parkside Manor Proposed Development Parkside Manor Phase I Construction Parkside Manor Phase I Construction *Funding from previous fiscal years
FY 2021-22 HOME-ARP
Agency Funding Category Available
Funding Expenditures Outcome
City of Salinas Program
Administration $145,939 $0 N/A
City of Salinas Program
Administration $291,877* $0 N/A
To be committed in
the future TBD $2,480,958* $0 TBD
*Funds to become available once HUD approves the Allocation Plan and Substantial Amendment to the FY 2021-22 AAP
CEQA Consideration
The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
Economic Development
Housing/Affordable Housing
Effective and Culturally Responsive Government
Funds are provided directly to the City by HUD. There is no impact to the General Fund.
Strategic Plan 2022-2025 Goals and Strategies
Fiscal Impact
Recommendation
The Community Development Department (CDD)
recommends that the City Council adopt a Resolution
approving the FY 2021-22 CAPER and authorizing its
submittal to HUD.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-525, Version: 1
Minutes
Approve minutes of August 23, 2022.
City of Salinas Printed on 9/14/2022Page 1 of 1
powered by Legistar™
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-522, Version: 1
Financial Claims
Approve financial claims report.
City of Salinas Printed on 9/14/2022Page 1 of 1
powered by Legistar™
Number Date Status
Transaction
Amount
460829 09/06/2022 Open $87.50
460830 09/06/2022 Open $792.24
460831 09/06/2022 Open $120.00
460832 09/06/2022 Open $212.00
460833 09/06/2022 Open $35.00
460834 09/06/2022 Open $256.00
460835 09/06/2022 Open $155.25
460836 09/06/2022 Open $35.00
460837 09/06/2022 Open $212.00
460838 09/06/2022 Open $154.00
460839 09/06/2022 Open $269.00
460840 09/06/2022 Open $155.25
460841 09/06/2022 Open $35.00
460842 09/06/2022 Open $212.00
460843 09/06/2022 Open $696.13
460844 09/06/2022 Open $35.00
460845 09/06/2022 Open $230.75
460846 09/06/2022 Open $269.00
460847 09/06/2022 Open $1,185.00
460848 09/06/2022 Open $550.00
460849 09/06/2022 Open $76,536.43
460850 09/06/2022 Open $6,508.31
460851 09/06/2022 Open $5,385.00
460852 09/06/2022 Open $315.13
460853 09/06/2022 Open $9,693.80
460854 09/06/2022 Open $729.30
460855 09/06/2022 Open $6,520.06
460856 09/06/2022 Open $2,370.44
460857 09/06/2022 Open $19,097.96
460858 09/06/2022 Open $57.83
460859 09/06/2022 Open $35.42
460860 09/06/2022 Open $83.09
460861 09/06/2022 Open $53.00
460862 09/06/2022 Open $1,445.00
460863 09/06/2022 Open $180.07
460864 09/06/2022 Open $4,831.21
460865 09/06/2022 Open $3,517.76
460866 09/06/2022 Open $532.50
460867 09/06/2022 Open $100.00
460868 09/06/2022 Open $601.72
460869 09/06/2022 Open $431.24
460870 09/06/2022 Open $1,822.50
460871 09/06/2022 Open $3,900.00
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 Carlos Pimentel
Brett Godown
Assured Aggregates Company Inc
Audelia Alvarado
Andrew McLaughlin
Aramark Uniform & Career Apparel Group, Inc
Asap Alisal Signs And Printing
Amazon.Com
American Supply Company
Ana Rueda De Vidales dba J.A.V. Language Solutions
Alisal Union School District
Alison Heller-Ono dba Worksite International
All Pets Hospital
Alco Water
Alco Water
Alhambra and Sierra Spring DS Waters of America LP
Accounting Unit Manifest Fees Dept of Toxic Substa
Adele Frese
Alco Water
72 Hour LLC dba Chevrolet of Watsonville/National
93 North Castro St Towman Llc
Absolute Court Reporters, LLC
2NDNATURE, LLC
3 Day Blinds LLC
36 North Properties, Inc dba 36 North Property Man
Tamara Kirkland
Alliance Career Training Solutions
American Association of Code Enforcement
Orlando Osornio
Ronald Patterson
Stephen Sparks
Kendall Gray
Mario Soto
Mashaad Kiburi
Gregory Hurst
John P. Falkenberg
Karen Jones
Eric Chavez
Gabriel Gonzalez
Gerardo Gonzalez
Devin Kile
Douglas Dirksen
Edwardo Estrada
General Account - General Account
Check
Payee Name
user: Josephine Fernandez Pages: 1 of 10 Tuesday, September 13, 2022 Number Date Status
Transaction
Amount
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 General Account - General Account
Check
Payee Name
460872 09/06/2022 Open $2,370.44
460873 09/06/2022 Open $95,594.56
460874 09/06/2022 Open $10,934.20
460875 09/06/2022 Open $53,296.81
460876 09/06/2022 Open $11,644.00
460877 09/06/2022 Open $100.00
460878 09/06/2022 Open $100.00
460879 09/06/2022 Open $29,000.00
460880 09/06/2022 Open $1,820.69
460881 09/06/2022 Open $123.93
460882 09/06/2022 Open $160.34
460883 09/06/2022 Open $100.00
460884 09/06/2022 Open $100.00
460885 09/06/2022 Open $2,399.00
460886 09/06/2022 Open $4,350.00
460887 09/06/2022 Open $64,592.46
460888 09/06/2022 Open $4,697.75
460889 09/06/2022 Open $6,288.31
460890 09/06/2022 Open $2,199.00
460891 09/06/2022 Open $100.00
460892 09/06/2022 Open $7,195.84
460893 09/06/2022 Open $1,292.79
460894 09/06/2022 Open $12,558.00
460895 09/06/2022 Open $4,128.75
460896 09/06/2022 Open $16,617.49
460897 09/06/2022 Open $9,052.49
460898 09/06/2022 Open $5,040.00
460899 09/06/2022 Open $3,745.35
460900 09/06/2022 Open $13,894.52
460901 09/06/2022 Open $216.29
460902 09/06/2022 Open $7,008.00
460903 09/06/2022 Open $5,658.00
460904 09/06/2022 Open $9.60
460905 09/06/2022 Open $250.70
460906 09/06/2022 Open $81.15
460907 09/06/2022 Open $4,485.00
460908 09/06/2022 Open $2,433.18
460909 09/06/2022 Open $206.71
460910 09/06/2022 Open $2,064.00
460911 09/06/2022 Open $100.00
460912 09/06/2022 Open $100.00
460913 09/06/2022 Open $100.00
460914 09/06/2022 Open $100.00
Dave Shaw
David L Crabill
David Poulin
CSC Of Salinas
CSG Consultants
Daniel David Green
Consolidated Electrical Distributors, Inc.
Corral De Tierra Realty, Inc
Cristina Schlough
Coastal Monterey Properties, LLC dba Garden Court
Comcast
Comcast (Business)
CMP-1, Llc dba Laurel Tree Apartment Homes
Coast Automotive Warehouse Inc
Coastal Monterey Properties, LLC dba Garden Court
CMP-1 Llc dba The Pointe at Northridge
CMP-1, Llc dba Boronda Manor
CMP-1, Llc dba Boronda Manor
Clark Pest Control
ClientFirst Consulting Group, LLC dba ClientFirst
CMP-1 Llc dba The Pointe at Northridge
Chris Swinscoe
Cintas
CivicPlus, LLC
Cellebrite USA Corp
Central Coast Center For Independent
Chris Lane
CD-DATA, Inc dba Parcelquest
CDH Properties
CDW-G
California Water Service
Candi Swinscoe
Cassie McSorley
C & S Engineers, Inc.
California Water Service
California Water Service
Blancas Construction, Inc.
Brent DeBorde
Bruce Bush
Bay Area Community Services Inc.
Bear Electrical Solutions Inc
Bizon Group Inc dba Conexwest
Baron Augustine
user: Josephine Fernandez Pages: 2 of 10 Tuesday, September 13, 2022 Number Date Status
Transaction
Amount
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 General Account - General Account
Check
Payee Name
460915 09/06/2022 Open $1,600.00
460916 09/06/2022 Open $3,720.00
460917 09/06/2022 Open $999.00
460918 09/06/2022 Open $4,971.01
460919 09/06/2022 Open $16,459.79
460920 09/06/2022 Open $32,052.50
460921 09/06/2022 Open $2,640.34
460922 09/06/2022 Open $13,131.01
460923 09/06/2022 Open $1,871.68
460924 09/06/2022 Open $4,800.00
460925 09/06/2022 Open $8,237.03
460926 09/06/2022 Open $935.84
460927 09/06/2022 Open $2,185.00
460928 09/06/2022 Open $214,288.00
460929 09/06/2022 Open $100.00
460930 09/06/2022 Open $873.31
460931 09/06/2022 Open $312.92
460932 09/06/2022 Open $373.26
460933 09/06/2022 Open $1,328.50
460934 09/06/2022 Open $1,250.00
460935 09/06/2022 Open $19,339.56
460936 09/06/2022 Open $1,200.00
460937 09/06/2022 Open $76.05
460938 09/06/2022 Open $2,301.71
460939 09/06/2022 Open $100.00
460940 09/06/2022 Open $275.00
460941 09/06/2022 Open $2,500.00
460942 09/06/2022 Open $10.16
460943 09/06/2022 Open $15,150.00
460944 09/06/2022 Open $6,471.36
460945 09/06/2022 Open $18,073.44
460946 09/06/2022 Open $10,291.60
460947 09/06/2022 Open $6,363.00
460948 09/06/2022 Open $4,921.00
460949 09/06/2022 Open $100.00
460950 09/06/2022 Open $975.00
460951 09/06/2022 Open $6,600.00
460952 09/06/2022 Open $2,370.44
460953 09/06/2022 Open $100.00
460954 09/06/2022 Open $7,013.62
460955 09/06/2022 Open $55,725.21
460956 09/06/2022 Open $3,209.42
460957 09/06/2022 Open $2,604.62Ines Mendoza
Hinderliter De Llamas and Associates
Hoblit Chrysler Jeep Dodge
Hydro Turf
Hector Campos
Hector Cortez
Henry Gomez
Harris and Associates
Heath Johnson
Heather A Hardee dba Hardee Polygraph Services
Griffin Structures, Inc
Ground Zero Analysis, Inc
Haciendas 3, LP
Granite Rock Co
Griffin Carpet, Inc. dba Wheeler's Flooring
Griffin Structures, Inc
Gabriel Hernandez
Global Water Technology, Inc
Golz Construction, Inc.
Francis T. Kuehl
Fresno Oxygen & Welding Suppliers, Inc.
Gabriel Carvey
First Alarm Security & Patrol Inc dba An Allied Un
First Alarm Wellness A Family Counseling Corporati
First United Methodist Church Salinas
Fastenal Company
Ferguson US Hodings, Inc dba Ferguson Enterprises
First Alarm
Ennis-Flint, Inc
Environmental Systems, Inc of Northern California
Ernesto Sanchez
Edward J Bauman
EJ Williams Property Management dba Santa Lucia
Elizabeth Roberts
East Bay Tire Company
EBSCO Industries, Inc dba EBSCO, EBSCO Information
Eda Herrera
Don Chapin Inc
Dudek
E2 Consulting Engineers, Inc
Davis Onitsuka dba c/o Steinbeck Realty, Inc
Diane Ausonio
DKF Solutions Group LLC
user: Josephine Fernandez Pages: 3 of 10 Tuesday, September 13, 2022 Number Date Status
Transaction
Amount
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 General Account - General Account
Check
Payee Name
460958 09/06/2022 Open $2,787.89
460960 09/06/2022 Open $1,654.73
460961 09/06/2022 Open $100.00
460962 09/06/2022 Open $100.00
460963 09/06/2022 Open $100.00
460964 09/06/2022 Open $106.75
460965 09/06/2022 Open $100.00
460966 09/06/2022 Open $2,300.00
460967 09/06/2022 Open $200.00
460968 09/06/2022 Open $313.50
460969 09/06/2022 Open $100.00
460970 09/06/2022 Open $4,608.17
460971 09/06/2022 Open $1,953.91
460972 09/06/2022 Open $32,672.00
460973 09/06/2022 Open $2,199.00
460974 09/06/2022 Open $2,370.44
460975 09/06/2022 Open $4,002.50
460976 09/06/2022 Open $756.00
460977 09/06/2022 Open $4,004.76
460978 09/06/2022 Open $5,727.90
460979 09/06/2022 Open $5,727.90
460980 09/06/2022 Open $7,550.00
460981 09/06/2022 Open $100.00
460982 09/06/2022 Open $450.00
460983 09/06/2022 Open $5,800.00
460984 09/06/2022 Open $935.84
460985 09/06/2022 Open $4,800.00
460986 09/06/2022 Open $1,383.00
460987 09/06/2022 Open $2,541.00
460988 09/06/2022 Open $4,350.00
460989 09/06/2022 Open $100.00
460990 09/06/2022 Open $100.00
460991 09/06/2022 Open $1,986.62
460992 09/06/2022 Open $1,639.65
460993 09/06/2022 Open $2,604.62
460994 09/06/2022 Open $2,370.44
460995 09/06/2022 Open $1,900.00
460996 09/06/2022 Open $1,871.68
460997 09/06/2022 Open $100.00
460998 09/06/2022 Open $2,223.00
460999 09/06/2022 Open $6,573.60
461000 09/06/2022 Open $743.87
461001 09/06/2022 Open $4,610.70
Midwest Tape, LLC dba Midwest Tape
Miller Sutter Investments Paramount Properties
Michael Groves
Michele Lea Vaughn
Mid-Peninsula New Communities, Inc
Matthew Maldonado
Merelyn Sprenkle
Michael Elliott
Martin's Irrigation Supply, Inc
Mary Ellison
Matt N. Pressey
Maria Trujillo dba California Pride Properties LLC
Mark Freedman
Martin Persijn
Mangold Property Management, Inc
Mangold Property Management, Inc
Maria Gonzalez Frias
Law Enforcement Psychological Services
LiftOff, LLC
Linda Knowles
L Keith Slama
Lan Huynh
Lance Miraco
Kysmet Security & Patrol
L Keith Slama
L Keith Slama
Keith Emery
Kevin Skinner
Kimley Horn And Assoc Inc
Jose Daniel Barrera dba Signa Signs & Graphics
Joseph Albertoni
Karla's Janitorial & Suppliers, LLC
John Wider
Johnson Electronics
Jonathan Barnes
Jesse And Evan Inc dba La Plaza Bakery
Jesse Pinon
Jimmy Vanhove dba Precision K9
Jacqueline Pacelli
James Knowlton
Jeff Gibson
Ingram Book Company
Interstate Battery System Inc
user: Josephine Fernandez Pages: 4 of 10 Tuesday, September 13, 2022 Number Date Status
Transaction
Amount
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 General Account - General Account
Check
Payee Name
461002 09/06/2022 Open $4,080.00
461003 09/06/2022 Open $1,950.00
461004 09/06/2022 Open $888.00
461005 09/06/2022 Open $198.18
461006 09/06/2022 Open $159,528.48
461007 09/06/2022 Open $1,621.00
461008 09/06/2022 Open $11,636.43
461009 09/06/2022 Open $875.00
461010 09/06/2022 Open $200.00
461011 09/06/2022 Open $1,521.34
461012 09/06/2022 Open $23,353.92
461013 09/06/2022 Open $44.30
461014 09/06/2022 Open $2,289.14
461015 09/06/2022 Open $1,252.84
461016 09/06/2022 Open $22,103.49
461017 09/06/2022 Open $114.58
461018 09/06/2022 Open $593.94
461019 09/06/2022 Open $315.64
461020 09/06/2022 Open $740.14
461021 09/06/2022 Open $412.35
461022 09/06/2022 Open $1,604.23
461023 09/06/2022 Open $101.83
461024 09/06/2022 Open $191.74
461025 09/06/2022 Open $698.23
461026 09/06/2022 Open $2,116.98
461027 09/06/2022 Open $638.41
461028 09/06/2022 Open $379.53
461029 09/06/2022 Open $17,151.78
461030 09/06/2022 Open $8,500.00
461031 09/06/2022 Open $2,199.00
461032 09/06/2022 Open $6,292.00
461033 09/06/2022 Open $6,770.00
461034 09/06/2022 Open $210.00
461035 09/06/2022 Open $667.50
461036 09/06/2022 Open $8,200.00
461037 09/06/2022 Open $932.02
461038 09/06/2022 Open $210.00
461039 09/06/2022 Open $49,799.00
461040 09/06/2022 Open $3,270.95
461041 09/06/2022 Open $14,865.00
461042 09/06/2022 Open $89.08
461043 09/06/2022 Open $239.88
461044 09/06/2022 Open $180.02
Quality Water Enterprises
Rent-A-Fence.com, Inc
Republic Services of Salinas
Premier Builders, Inc.
Professional Police Supply, Inc dba Adamson Police
Pryer and Hansen Incorporated
PowerDMS, Inc.
Precision Civil Engineering, Inc.
Preferred Alliance Inc.
Pedro C Estrada Dba Estrada Janitorial Service
Peninsula Messenger, LLC
PLM Lender Services Inc
Pajaro Wall St Inn LLC
Patrick Haney
Paul Pantera
Pacific Gas and Electric Company
Pacific Truck Parts Inc
Pacific Water Resources
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
One Workplace L Ferrari, LLC dba Peninsula Busines
Pacer Service Center
Pacific Gas and Electric Company
National Recreation and Park Association
New Image Landscape Company
Office Depot Business Service Division
Motorola Solutions, Inc
MP 21 Soledad Street, L.P.
Municipal Resource Group LLC
MIS CORP
MNS Engineers, Inc
Monterey Sanitary Supply Inc Altius Medical
Miller Sutter Investments Paramount Properties
user: Josephine Fernandez Pages: 5 of 10 Tuesday, September 13, 2022 Number Date Status
Transaction
Amount
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 General Account - General Account
Check
Payee Name
461045 09/06/2022 Open $120.89
461046 09/06/2022 Open $1,604.16
461047 09/06/2022 Open $75.31
461048 09/06/2022 Open $100.00
461049 09/06/2022 Open $100.00
461050 09/06/2022 Open $4,538.75
461051 09/06/2022 Open $6,250.00
461052 09/06/2022 Open $70.00
461053 09/06/2022 Open $320.00
461054 09/06/2022 Open $4,842.00
461055 09/06/2022 Open $281.43
461056 09/06/2022 Open $628.44
461057 09/06/2022 Open $252.31
461058 09/06/2022 Open $100.00
461059 09/06/2022 Open $100.00
461060 09/06/2022 Open $651.41
461061 09/06/2022 Open $15,965.40
461062 09/06/2022 Open $2,606.26
461063 09/06/2022 Open $100.00
461064 09/06/2022 Open $100.00
461065 09/06/2022 Open $377.02
461066 09/06/2022 Open $28,036.11
461067 09/06/2022 Open $2,932.94
461068 09/06/2022 Open $1,099.46
461069 09/06/2022 Open $100.00
461070 09/06/2022 Open $824.21
461071 09/06/2022 Open $2,376.46
461072 09/06/2022 Open $1,806.88
461073 09/06/2022 Open $400.45
461074 09/06/2022 Open $100.00
461075 09/06/2022 Open $935.84
461076 09/06/2022 Open $345.00
461077 09/06/2022 Open $100.00
461078 09/06/2022 Open $9,875.00
461079 09/06/2022 Open $100.00
461080 09/06/2022 Open $580.38
461081 09/06/2022 Open $2,115.46
461082 09/06/2022 Open $3,638.89
461083 09/06/2022 Open $100.00
461084 09/06/2022 Open $125.00
461085 09/06/2022 Open $4,315.74
461086 09/06/2022 Open $9,085.02
461087 09/06/2022 Open $342.33United Site Services
Tuscany Enterprises, Inc dba Everclear Hydro-jetti
Tynan Village LP dba Tynan Village Apartments
U.S. Bank National Association ND
Timothy James Simpson
Todd Hearnsberger dba TH Electric
Todd Swinscoe
Teri Ann Breschini
Terry Gerhardstein
Tiffanys Body Shop
Sylvia Garcia
Target Pest Control
Ted Koch
Summit Uniform
Sunlite Auto Glass, Inc
Suzanne Cottle-Gavalla
Stanley Cooper
Stommel Inc dba Lehr
Sturdy Oil Company
Smith and Enright Landscaping
SpeakWrite LLC
SSC Property Investments dba First Due Elevator
Sheldon Bryan
Simon Jimenez
Smart and Final Iris
Sean Eisner
Shape Inc.
Shawn Miguel Russell dba Russell Investigations
Saul Ramirez Morales Authorized Matco Tools Dist.
Scott Myhre
Scott Tyler
Salinas Nantucket Bay Limited
Salinas Toyota
San Lorenzo Lumber
Robert Half International, Inc dba Accountemps, Of
Ruth Maria Milla-Leon dba Andersen's Lock & Safe
Safety-Kleen Systems, Inc.
Richard Maldonado
Ricky Williams
Rincon Consultants, Inc.
Republic Services of Salinas
Republic Services of Salinas
Republic Services of Salinas
user: Josephine Fernandez Pages: 6 of 10 Tuesday, September 13, 2022 Number Date Status
Transaction
Amount
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 General Account - General Account
Check
Payee Name
461088 09/06/2022 Open $8,795.72
461089 09/06/2022 Open $23.47
461090 09/06/2022 Open $3,032.54
461091 09/06/2022 Open $1,126.37
461092 09/06/2022 Open $2,578.00
461093 09/06/2022 Open $157.27
461094 09/06/2022 Open $984.70
461095 09/06/2022 Open $100.00
461096 09/06/2022 Open $1,450.15
461097 09/06/2022 Open $909.48
461098 09/06/2022 Open $8,100.00
461099 09/06/2022 Open $315.72
461100 09/06/2022 Open $2,000.00
461101 09/06/2022 Open $5,417.94
461102 09/06/2022 Open $1,450.52
461103 09/06/2022 Open $405.00
461104 09/06/2022 Open $105.00
461105 09/13/2022 Open $69.45
461106 09/13/2022 Open $72.00
461107 09/13/2022 Open $72.00
461108 09/13/2022 Open $216.90
461109 09/13/2022 Open $1,681.05
461110 09/13/2022 Open $120.00
461111 09/13/2022 Open $1,185.00
461112 09/13/2022 Open $1,185.00
461113 09/13/2022 Open $3,974.99
461114 09/13/2022 Open $1,000.00
461115 09/13/2022 Open $1,176.43
461116 09/13/2022 Open $3,255.65
461117 09/13/2022 Open $276.00
461118 09/13/2022 Open $72.65
461119 09/13/2022 Open $1,248.75
461120 09/13/2022 Open $5,760.15
461121 09/13/2022 Open $8,282.09
461122 09/13/2022 Open $1,464.47
461123 09/13/2022 Open $2,883.66
461124 09/13/2022 Open $177.84
461125 09/13/2022 Open $4,842.00
461126 09/13/2022 Open $17,847.43
461127 09/13/2022 Open $29,055.33
461128 09/13/2022 Open $15,469.87
461129 09/13/2022 Open $624.00
461130 09/13/2022 Open $1,500.93
Charlie D. Zarza
Cintas
Casentini Street Apartments, Llc
CDW-G
Central Coast Center For Independent
California Water Service
Canon Solutions America Inc
Carr Avenue Limited Partnership, LP dba Vista De
BrightView Landscape Services, Inc
Burton's Fire Inc
California Coast Uniform Company Inc
Analgesic Services Inc
Asap Alisal Signs And Printing
Assured Aggregates Company Inc
Alexis Mejia
Alhambra and Sierra Spring DS Waters of America LP
Allstar Fire Equipment Inc
Alliance Career Training Solutions
Alliance Career Training Solutions
Acme Car Wash (William Pierce Inc)
James Arensdorf
Juan Jimenez
Justin Heckman
Alberto Duran
Ciro Barboza
Gerardo Magana
Monterey County Child Support Services
International Code Council Inc
International Code Council Inc
Worldpac
Yolanda P. Hayes
Amani Nimer Walid
WCAF, LLC dba Watsonville Ford
WCDJR LLC dba Watsonville Chrysler Dodge Jeep Ram
Wen Cai Jiang
Walmart Community BRC c/o Capitol One
Wayne Boyer dba Motoport USA
Wayne Vance
Verizon Wireless
Verizon Wireless
W W Grainger Inc
University Corporation at Monterey Bay
Valley Saw Shop
user: Josephine Fernandez Pages: 7 of 10 Tuesday, September 13, 2022 Number Date Status
Transaction
Amount
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 General Account - General Account
Check
Payee Name
461131 09/13/2022 Open $600.00
461132 09/13/2022 Open $9,215.60
461133 09/13/2022 Open $4,980.00
461134 09/13/2022 Open $316.88
461135 09/13/2022 Open $58.82
461136 09/13/2022 Open $30,000.00
461137 09/13/2022 Open $5,201.91
461138 09/13/2022 Open $1,030.40
461139 09/13/2022 Open $200.00
461140 09/13/2022 Open $1,358.17
461141 09/13/2022 Open $5,696.17
461142 09/13/2022 Open $3,362.14
461143 09/13/2022 Open $601.25
461144 09/13/2022 Open $1,965.00
461145 09/13/2022 Open $27,113.74
461146 09/13/2022 Open $17,900.00
461147 09/13/2022 Open $5,488.00
461148 09/13/2022 Open $500.00
461149 09/13/2022 Open $25.53
461150 09/13/2022 Open $715.05
461151 09/13/2022 Open $2,829.71
461152 09/13/2022 Open $9.00
461153 09/13/2022 Open $37.00
461154 09/13/2022 Open $11,726.59
461155 09/13/2022 Open $50,107.83
461156 09/13/2022 Open $3,183.20
461157 09/13/2022 Open $51.69
461158 09/13/2022 Open $1,113.63
461159 09/13/2022 Open $270.00
461160 09/13/2022 Open $467.05
461161 09/13/2022 Open $7,380.00
461162 09/13/2022 Open $4,082.61
461163 09/13/2022 Open $5,506.00
461164 09/13/2022 Open $49.48
461165 09/13/2022 Open $38,508.85
461166 09/13/2022 Open $667.90
461167 09/13/2022 Open $24,531.75
461168 09/13/2022 Open $7,200.00
461169 09/13/2022 Open $975.00
461170 09/13/2022 Open $12,960.00
461171 09/13/2022 Open $2,500.00
461172 09/13/2022 Open $15.19
461173 09/13/2022 Open $16,554.00
John E Arriaga Dba J.E.A. and Associates
Johnson Associates
Ken Ballard LLC dba c/o Century 21 A Property Shop
Jacqueline El-Safwany
Jahaira Paola Navarro dba Dance Into Fitness with
Jayson F. Cardinalli dba Clean Brothers
Industrial Machine Shop
Interstate Battery System Inc
J.P. Morgan Securities LLC
Home Depot Credit Services
Housing Authority of the County of Monterey dba Ha
Hydro Turf
Harris and Associates
HD Supply White Cap Construction Supply
Hemi's Landscaping and Concrete Inc
Granite Rock Co
Green Valley Industrial Supply
Ground Zero Analysis, Inc
Garrett DeWitt
Golden State Truck and Trailer Repair
Granite Construction Company
First Alarm
First Alarm Security & Patrol Inc dba An Allied Un
G2Solutions, Inc
ESRI
FAST Services
Fed Ex
Edward P Mercurio Dba Ed Mercurio Biological Consu
Employment Development Department
Environmental Systems, Inc of Northern California
Don Chapin Inc
East Bay Tire Company
Edilcia Perez dba Ella Fitness
CPS HR Consulting
Danielle Clayton
Dataflow Business Systems Inc
Comcast (Business)
Community Human Services Project
Condor Security Of America Inc
CMP-1 Llc dba The Pointe at Harden Ranch
CMP-1, LLC dba Cambridge Court Apartments Homes
Coast Automotive Warehouse Inc
CivicPlus, LLC
user: Josephine Fernandez Pages: 8 of 10 Tuesday, September 13, 2022 Number Date Status
Transaction
Amount
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 General Account - General Account
Check
Payee Name
461174 09/13/2022 Open $1,000.00
461175 09/13/2022 Open $1,483.36
461176 09/13/2022 Open $8,166.12
461177 09/13/2022 Open $29,267.00
461178 09/13/2022 Open $848.54
461179 09/13/2022 Open $22,057.58
461180 09/13/2022 Open $10,000.00
461181 09/13/2022 Open $245.00
461182 09/13/2022 Open $817,387.00
461183 09/13/2022 Open $476.50
461184 09/13/2022 Open $5,875.00
461185 09/13/2022 Open $5,833.33
461186 09/13/2022 Open $33.17
461187 09/13/2022 Open $576.45
461188 09/13/2022 Open $799.32
461189 09/13/2022 Open $3,328.51
461190 09/13/2022 Open $450.57
461191 09/13/2022 Open $480.84
461192 09/13/2022 Open $430.99
461193 09/13/2022 Open $296.02
461194 09/13/2022 Open $70.00
461195 09/13/2022 Open $8,059.52
461196 09/13/2022 Open $255.25
461197 09/13/2022 Open $261.72
461198 09/13/2022 Open $1,030.36
461199 09/13/2022 Open $5,521.00
461200 09/13/2022 Open $564.43
461201 09/13/2022 Open $95.00
461202 09/13/2022 Open $300.00
461203 09/13/2022 Open $1,583.31
461204 09/13/2022 Open $20,125.00
461205 09/13/2022 Open $229.51
461206 09/13/2022 Open $57,704.09
461207 09/13/2022 Open $57,704.09
461208 09/13/2022 Open $8,353.54
461209 09/13/2022 Open $875.53
461210 09/13/2022 Open $1,295.00
461211 09/13/2022 Open $3,135.37
461212 09/13/2022 Open $180.02
461213 09/13/2022 Open $54,127.30
461214 09/13/2022 Open $3,199.68
461215 09/13/2022 Open $7,734.90
461216 09/13/2022 Open $75.00Target Pest Control
Smith and Enright Landscaping
Sturdy Oil Company
TAPCO, Traffic and Parking
Shaw HR Consulting Inc
Sid Tool Co., Inc dba MSC Industrial Supply Co
Smile Business Products, Inc.
Salinas Valley Ford Inc
Salinas Valley Solid Waste Authority
San Lorenzo Lumber
Salinas Capital Partners, LP
Salinas Toyota
Salinas Valley Ford Inc
Safety-Kleen Systems, Inc.
Salinas Auto Center Inc
Salinas Californian
Regional Government Services
Rincon Consultants, Inc.
Ruth Maria Milla-Leon dba Andersen's Lock & Safe
Precision Auto Body And Paint
Pure Water
RDO Equipment Company
PARS Retirement Services
Petsmart
Pinnacle Medical Group Inc dba Pinnacle Healthcare
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Gas and Electric Company
O'Reilly Auto Parts
Office Depot Business Service Division
Pacific Coast Battery Service Inc
Monterey Transfer and Storage Inc
Municipal Resource Group LLC
National Development Council
Midwest Tape, LLC dba Midwest Tape
MJ Communications, Inc
Monterey County Emergency Communications Dept
Landset Engineers Inc
Life Assist
Merrill Lynch, Pierce, Fenner & Smith, Inc.
Kevin Maloney
Kurt Ashley dba Secure Solutions
L.N. Curtis & Sons
user: Josephine Fernandez Pages: 9 of 10 Tuesday, September 13, 2022 Number Date Status
Transaction
Amount
City of Salinas
Claim Check Report 460829-461232
From Payment Date: 9/6/2022 - To Payment Date: 9/13/2022 General Account - General Account
Check
Payee Name
461217 09/13/2022 Open $4,844.29
461218 09/13/2022 Open $9,410.98
461219 09/13/2022 Open $72.00
461220 09/13/2022 Open $2,538.58
461221 09/13/2022 Open $5,708.40
461222 09/13/2022 Open $2,019.48
461223 09/13/2022 Open $337,274.09
461224 09/13/2022 Open $379.48
461225 09/13/2022 Open $2,127.63
461226 09/13/2022 Open $91,268.10
461227 09/13/2022 Open $50,709.90
461228 09/13/2022 Open $85,000.00
461229 09/13/2022 Open $4,688.00
461230 09/13/2022 Open $2,370.73
461231 09/13/2022 Open $182.05
461232 09/13/2022 Open $200.00
$3,796,646.88
General Account - General Account Totals
Worldpac
Alma Duff
Type Check Totals:
WCAF, LLC dba Watsonville Ford
Williams Ranch Housing Partners, LP
Witmer Associates Inc
W&M Marketing Group Inc dba B-Impressed Branding
Wallace Group A California Corporation
WCAF, LLC dba Watsonville Ford
Voyager
VSS International, Inc
W W Grainger Inc
United Parcel Service
Valley Saw Shop
Verizon Wireless
U.S. Balina Corp dba Synergize Realty/Synergize
U.S. Bank National Association ND
user: Josephine Fernandez Pages: 10 of 10 Tuesday, September 13, 2022 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-489, Version: 1
Janitorial Maintenance Service Agreement
Approve a Resolution awarding Janitorial Service Agreement to Estrada Janitorial Service in the amount of $736,980 per year.
City of Salinas Printed on 9/14/2022Page 1 of 1
powered by Legistar™
Page | 1
CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: SEPTEMBER 20, 2022
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, DIRECTOR
THRU: RONALD PATTERSON, FLEET MANAGER
TITLE: JANITORIAL MAINTENANCE SERVICE AGREEMENT
RECOMMENDED MOTION:
A motion to approve a resolution awarding a janitorial service agreement to Estrada Janitorial Service for the sum of $736,980.00 and approving General Fund appropriations to cover the services through the end of fiscal year 22/23.
RECOMMENDATION:
It is recommended that the City Council a pprove a resolution awarding a janitorial service agreement to Estrada Janitorial Service for the sum of $ 736,980.00 and approving General Fund appropriations to cover the services through the end of fiscal year 22/23.
EXECUTIVE SUMMARY:
On June 2 1, 20 22, a Request for Proposals (“RFP”) for City Wide Janitorial Services was published via PlanetBids, an online bidding tool. Nine vendors submitted proposals for evaluation.
An evaluation committee was formed to review the proposals for city -wide facilities. Facilities requiring janitorial services are comprised of a mix of libraries, recreation centers, office/public buildings and park facilities. In evaluating the facilities, Staff has determined that for administrative purposes, Estrada’s Janitorial Services will service all city facilities as listed in the RFP except for the Salinas Municipal Airport locations. Based on cost proposals received, general fund appropriations will be required.
BACKGROUND:
On Ju ne 21 , 20 22, a Request for Proposals (“RFP”) for City Wide Janitorial Services was published via PlanetBids, an online bidding tool. A total of 45 vendors were notified, subsequently 13 registered as prospective bidders. A pre -proposal conference, attended by seven prospective bidders, was held on June 30. Proposals were due on July 22, at which time nine vendors submitted proposals for evaluation.
Page | 2
An evaluation committee, comprised of six, cross -departmental City staff members, was formed.
The committee conducted a thorough evaluation of the proposals, based on the criteria set forth in the RFP. Proposals’ prices were then evaluated using a points method and a final score assigned to each respondent per facility group. With the Points Method, the proposal with the lowest cost does not necessarily receive the maximum points allowed but rather is based on all 4 categories scored. Any local vendor was allotted 10%-point increase as identified in the RFP. For a summary of evaluations, refer to Exhibit A.
The City facilities requiring janitorial services consist of a mix of libraries, recreation centers, office/public buildings and park facilities. These include:
GROUP/CATEGORY FACILITY LOCATION
Libraries Cesar Chavez Library 665 Williams Road, 93905 John Steinbeck Library 350 Lincoln Avenue, 93901
Rec Centers Bread Box Recreation Center 745 S. Sanborn Road, 93905 Central Park Recreation Center 420 Central Avenue, 93901 El Dorado Recreation Center 1655 El Dorado Drive, 93906 Sherwood Recreation Center 940 North Main St, 93905
Salinas Recreation Center 320 Lincoln Avenue, 93901
Fire House Recreation Center 1330 E. Alisal Street, 93905 Offices / Public Buildings Maintenance Yard 426 Work Street, 93901 Train Station 11 Station Place, 93901
City Hall and Rotunda 200 Lincoln Avenue, 93901
Permit Center 65 West Alisal Street, 93901
City Park Restrooms Various Locations
Other Facilities Sherwood Hall 940 N Main Street, 93906
In evaluating the facilities, Staff determined that for administrative purposes, the janitorial services agreement will be awarded to Estrada’s Janitorial Service . The airport location decided that they will not be servicing that location as a part of the agreement.
CEQA CONSIDERATION:
Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
This item relates to the City Council’s Strategic Plan to have a Well-Planned City and Excellent Infrastructure. It’s the City’s goal to safely and efficiently manage the infrastructure with which we have been entrusted.
Page | 3
DEPARTMENTAL COORDINATION:
The Maintenance Services division within Public Works Department worked hand in hand in the formulation of the RFP and throughout the procurement process. Library, Rec Park, Facilities and Airport Staff made up the evaluation committee and worked closely during the RFP submittal review process. Legal staff wi ll review the contract agreement as to form and legality, while Finance will assist Public Works in the issuance of a purchase order and monitoring of progress payments.
FISCAL AND SUSTAINABILITY IMPACT:
The contract with Estrada ’s Janitorial Service is for $ 736,980.00 per year which will be funded through the departments’ operation budgets or the respective cost centers . A supplemental appropriation for $172,043 is requested to cover the cost. A breakdown by GL is listed below.
Available budget and proposed costs are outlined in the table below.
FACILITY GENERAL
LEDGER BUDGET
PROPOSED
ANNUAL
COST
AVAILABLE
BUDGET
(THRU JUNE
2023)
PROPOSED COST
(DEC THRU JUNE
2023)
SHORTFALL
Cesar Chavez Library 1100.60.6012-63.4500 $83,700 $40,750 $48,825 ($8,075)
John Steinbeck Library 1100.60.6011-63.4500 $106,320 $40,550 $62,020 ($21,470)
Bread Box Recreation Center 1200.55.6244-63.4500 $19,200 $9,525 $11,200 ($1,675)
Central Park Recreation
Center
1200.55.6235-63.4500 $9,000 $4,500 $5,250 ($750)
El Dorado Recreation Center 1200.55.6234-63.4500 $13,200 $9,792 $7,700 -0-
Salinas Recreation Center 1200.55.6239-63.4500 $33,600 $6,375 $19,600 ($13,225)
Fire House Recreation Center 1200.55.6240-63.4500 $29,760 $16,570 $17,360 ($790)
Sherwood Recreation Center 1200.55.6247-63.4500 $10,200 $5,875 $5,950 ($75)
Train Station 1000.80.8010-63.5400 $46,800 $17,185 $27,300 ($10,115)
Maintenance Yard 1000.50.5232-63.4500 $18,000
$33,218
$10,500
($70,032)
City Hall and Rotunda 1000.50.5232-63.4500 $105,000 $61,250 Permit Center 1000.50.5232-63.4500* $54,600 $31,850
Sherwood Hall 1200.55.6243-63.4500 $28,800 $0 $16,800 ($16,800)
Park Restrooms (nightly gate
locking only)
1200.55.5238-63.4500 $178,800 $75,264 $104,300 ($29,036)
Park Restrooms (daily
restroom cleaning)
Total $736,980 $259,604 $429,905 ($172,043)
*Portion of Permit Center will be paid from the Permit Services general ledger account 6900.30.3350-63.4500 (Approximately 37.5%).
37.5% of the proposed cost from December 2022 thru June 2023 is $11,943.75. 62.5% will be paid from the Facilities Division using general ledger account 1000.50.5232-63.4500. Proposed cost from December 2022 thru June 2023 is $19,906.25. The shortfall for general ledger account 1000.50.5232-63.4500 is $58,088.25.
Page | 4
ATTACHMENTS:
Resolution
Evaluation / Cost Summary
Draft Agreement for Services
1 RESOLUTION NO. (N.C.S.)
A RESOLUTION OF THE SALINAS CITY COUNCIL AWARDING JANITORIAL
SERVICE AGREEMENT TO ESTRADA JANITORIAL SERVICE
WHEREAS, on June 21, 2022, the City issued a request for proposals ( “RFP”) for city wide janitorial services at various city facilities; and
WHEREAS, proposals were received at the office of the City Clerk at City Hall, 200 Lincoln Avenue, Salinas California until 2:00pm on July 22, 2022; and
WHEREAS, a total of nine vendors submitted proposals for evaluation; and
WHEREAS, an evaluation committee, comprised of six , cross -departmental City staff members, conducted a thorough evaluation and scoring of the proposals based on the criteria set forth in the RFP; and
WHEREAS, using the Points Method each proposal was evaluated, assigned a score using criteria from the RFP, thus providing a final “score” from each vendor per facility and an overall rating; and
WHEREAS, an appropriation of $ 172,043 to operations budgets is required in order to fund the services.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council , pursuant to Salinas Municipal Code Section 12 -21, in reference to janitorial services contract, that all said proposals are rejected except the proposal from Estrada Janitorial Service, being the most qualified which is hereby accepted for service at the Libraries, Recreation Centers, and City facilities excluding the Salinas Municipal Airport . The subject contract agreement is hereby awarded to Estrada Janitorial Service for the sum of $736,980 per year (for a period of three years, with three, one-year annual renewal options ), and more specifically , the extra work prices particularly set forth and contained in Estrada’s Proposal for City-Wide Janitorial Services, included as Exhibit C in service agreement; and
BE IT FURTHER RESOLVED that Salinas City Council hereby approves an appropriation of $172,043 to the following operations budgets to be distributed as follows:
FACILITY GENERAL
LEDGER BUDGET
SHORTFALL
Cesar Chavez Library 1100.60.6012-63.4500 ($8,075)
John Steinbeck Library 1100.60.6011-63.4500 ($21,470)
Bread Box Recreation Center 1200.55.6244-63.4500 ($1,675)
Central Park Recreation
Center
1200.55.6235-63.4500 ($750)
2 El Dorado Recreation Center 1200.55.6234-63.4500 -0-
Salinas Recreation Center 1200.55.6239-63.4500 ($13,225)
Fire House Recreation Center 1200.55.6240-63.4500 ($790)
Sherwood Recreation Center 1200.55.6247-63.4500 ($75)
Train Station 1000.80.8010-63.5400 ($10,115)
Maintenance Yard 1000.50.5232-63.4500
($70,032)
City Hall and Rotunda 1000.50.5232-63.4500
Permit Center 1000.50.5232-63.4500*
Sherwood Hall 1200.55.6243-63.4500 ($16,800)
Park Restrooms (nightly gate
locking only)
1200.55.5238-63.4500 ($29,036)
Park Restrooms (daily
restroom cleaning)
Total ($172,043)
PASSED AND APPROVED this 20th day of September 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Agreement for Services v. August 2022 Page 1 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND PEDRO C ESTRADA DBA ESTRADA JANITORIAL
SERVICE
JANITORIAL SERVICES FOR LIBRARIES, REC CENTERS, AND OTHER CITY
FACILITIES
THIS AGREEMENT is executed this 20th day of September 2022, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Pedro C Estrada dba Estrada Janitorial Service, a sole proprietorship (Hereinafter “Contractor”).
IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: general janitorial services at libraries, rec centers and other city facilities. Scope of work is further discussed in City’s Request for Proposal for City Wide Janitorial Services, Attachment B and Contractor’s Proposal dated 07/22/22, Attachment C.
2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.
3. Term. The term of this Agreement shall commence on December 1st, 2022 and shall continue for a period of three years, through December 1st, 2025 (Initial Term). City and Contractor have the option to extend the term for three additional one-year periods provided a written request is received no less than 60 days before end of initial term.
4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, Sixty-One Thousand Four Hundred Fifteen Dollars ($61,415) per month, plus an hourly rate for emergency call backs (Items A1-A2; B1-B6; C1-C4; C6 and C7) as outlined in the Pricing Proposal Form included in Contractor’s Proposal, Attachment C. Contractor has no right of reimbursement for expenses under this Agreement.
Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.
5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.
Agreement for Services v. August 2022 Page 2 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.
7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.
8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.
9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.
10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.
11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.
12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.
13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.
14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.
15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.
Agreement for Services v. August 2022 Page 3 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.
CITY OF SALINAS
__________________________________
Steve Carrigan
City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney
CONTRACTOR
___________________________________
By (Printed Name):___________________
Its (Title):___________________________
Agreement for Services v. August 2022 Page 4 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by
Agreement for Services v. August 2022 Page 5 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.
However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving
Agreement for Services v. August 2022 Page 6 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Agreement for Services v. August 2022 Page 7 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Agreement for Services v. August 2022 Page 8 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Agreement for Services v. August 2022 Page 9 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Agreement for Services v. August 2022 Page 10 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Agreement for Services v. August 2022 Page 11 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Attachment B
CITY-WIDE JANITORIAL SERVICES
REQUEST FOR PROPOSALS (“RFP”)
City of Salinas
200 Lincoln Avenue
Salinas, California
93901
Agreement for Services v. August 2022 Page 12 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Contents
1. BACKGROUND ..................................................................................................................................... 4
2. OBJECTIVE ........................................................................................................................................... 4
3. SCOPE OF WORK ................................................................................................................................. 4
4. PROPOSAL SCHEDULE....................................................................................................................... 5
5. EVALUATION AND SELECTION CRITERIA ................................................................................... 5
6. PROPOSAL FORMAT AND CONTENT .............................................................................................. 6
7. DIRECTIONS FOR SUBMITTING THE PROPOSAL ......................................................................... 9
8. INQUIRIES ............................................................................................................................................. 9
9. DISCRETION AND LIABILITY WAIVER ........................................................................................ 10
10. PROPOSERS RESPONSIBILITIES .................................................................................................... 10
11. SAMPLE AGREEMENT ..................................................................................................................... 10
12. FIDELITY BOND REQUIREMENT ................................................................................................... 10
13. TERM OF THE CONTRACT .............................................................................................................. 11
14. LICENSE REQUIREMENTS............................................................................................................... 11
15. SUBCONTRACTING .......................................................................................................................... 11
16. GENERAL REQUIREMENTS / PROVISIONS .................................................................................. 11
17. PERFORMANCE STANDARDS ........................................................................................................ 12
18. EXPECTATIONS ................................................................................................................................. 13
19. ADHERENCE TO ALL LOCAL, STATE AND FEDERAL LAWS AND REQUIREMENTS ......... 14
20. CONTRACTOR’S RESPONSIBILITIES ............................................................................................ 14 A. GENERAL CONDUCT ................................................................................................................. 14 B. KEY PERSONNEL ........................................................................................................................ 14 C. SUPERVISORS AND PROJECT MANAGER ............................................................................. 15 D. BACKGROUND CHECK ............................................................................................................. 15 E. HEALTH ........................................................................................................................................ 15 F. IDENTIFICATION AND UNIFORMS ......................................................................................... 15 G. PAYROLL & WAGE REPORT .................................................................................................... 16 H. NONDISCRIMINATION .............................................................................................................. 16 I. EMPLOYEE LIST ......................................................................................................................... 16 J. REMOVAL OF STAFF ................................................................................................................. 16 K. BACK-UP STAFF ......................................................................................................................... 17 L. UNAUTHORIZED PERSONNEL ................................................................................................ 17 M. PROHIBITED ITEMS ................................................................................................................... 17 N. CITY & PERSONAL PROPERTY OF CITY PERSONNEL ....................................................... 17 O. TELEPHONES ............................................................................................................................... 17
Agreement for Services v. August 2022 Page 13 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
P. HOURS OF WORK ....................................................................................................................... 18 Q. SPECIAL SERVICES .................................................................................................................... 18 R. CARE OF FACILITIES ................................................................................................................. 18 S. EMPLOYEE TRAINING PROGRAM .......................................................................................... 19 T. SAFETY PROGRAM .................................................................................................................... 20 U. SAFETY PROCEDURES .............................................................................................................. 20 V. TOOLS & EQUIPMENT ............................................................................................................... 20 W. MATERIALS & SUPPLIES .......................................................................................................... 21 X. CLEANING SCHEDULE .............................................................................................................. 21
21. DELIVERABLES REQUIRED OF SUCCESSFUL CONTRACTOR ................................................ 22
22. CONFIDENTIALITY ........................................................................................................................... 23
23. EX PARTE COMMUNICATIONS ...................................................................................................... 23
24. CONFLICT OF INTEREST ................................................................................................................. 24
25. CONDITIONS TO AGREEMENT ...................................................................................................... 24
26. DISQUALIFICATION QUESTIONNAIRE ........................................................................................ 24
27. LIQUIDATED DAMAGES .................................................................................................................. 24 ATTACHMENT A – SAMPLE AGREEMENT ......................................................................................... 26 ATTACHMENT B – INSURANCE REQUIREMENTS ............................................................................ 28 ATTACHMENT C – PRICING PROPOSAL FORM ................................................................................. 30 ATTACHMENT C-1 – QUESTIONNAIRE ............................................................................................... 32 ATTACHMENT C-2 – DISQUALIFICATION QUESTIONNAIRE ......................................................... 34 ATTACHMENT D – FACILITY LOCATIONS AND PERFORMANCE SCHEDULE ........................... 35 ATTACHMENT E – DECLARATION OF LOCAL BUSINESS ENTERPRISE FORM ......................... 55
Agreement for Services v. August 2022 Page 14 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
1. BACKGROUND
The City of Salinas incorporated in 1873 and has served as a “full -service” city for more than 150 -years.
With more than 600 employees, Salinas has its own libraries, recreation centers, parks, police headquarters, fire stations, and offices. These facilit ies are scattered throughout the 13 square miles of incorporated boundaries, that sits at the intersection of State Highways 101, 68 and 183. Salinas is 14 miles east of the Monterey Bay, and one hour south of San Jose.
The City is currently considering janitorial services for over 15 sites at various locations, all located within the City limits. Proposers are invited to submit a bid on all or a select few of the different locations, and each building will be awarded independent of the others to allow for the potential of more than one service provider to be awarded a portion of the work. The number of locations is subject to change and the City reserves the right to either add or delete locations, square footage and/or frequency of services(s). The successful contractor will be required to provide quality service with minimal call backs for service.
All contractors are required to register as a “Prospective Bidder” for this project on the Planet Bids Vendor Portal website when submitting a proposal and shall maintain their status as “Bidder” throughout the RFP process; Contractors that fail to do so shall be disqualified. Only registered “Prospective Bidders” for this RFP will automatically receive updates, notifications, and addenda when issued; Howeve r, it is the Contractor’s responsibility to the ensure that the forgoing have been received.
Contractors can register as a “Prospective Bidder” in one of two ways:
1. For FREE through Planet Bids Vendor Portal for the City of Salinas at https://www.planetbids.com/portal/portal.cfm?CompanyID=22949,
2. Directly via Planet Bids’ website for a FEE at https://vendorline.com/register and sign up for City of Salinas’ bid opportunities.
For assistance in downloading the documents, contact Planet Bids online or by calling 818-992-1771.
2. OBJECTIVE
The purpose of these specifications is to define the janitorial services requirements for various facilities owned and operated by the City of Salinas. The objectives of the City are to secure a timely, consistent, and cost-effective janitorial service agreement from one or more contractors, to ensure clean and safe office facilities for employees and customers doing business with the City.
3. SCOPE OF WORK
The work covered in these specificati ons includes furnishing all labor, equipment, some supplies and supervision necessary for complete janitorial service. It shall be understood that in addition to these services, all tasks incidental to cleaning functions not specifically listed but normall y included in general janitorial practices will be provided. The City supports the use of non-hazardous cleaning agents and other safety and environmentally conscious practices. The City will consider innovative solutions and alternatives that will best accomplish the desired outcome.
4. PROPOSAL SCHEDULE
Agreement for Services v. August 2022 Page 15 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
The following schedule has been established for this RFP. The City of Salinas reserves the right to modify this schedule if it is in its best interest to do so. Notice of changes shall be posted on Plane t Bids via an Addendum to the RFP.
TASK DATE
Release of RFP 6-21-2022
Non-Mandatory Pre-Proposal Meeting, Job Walk 6-30-2022 Deadline to Submit Questions 7-5-2022
Responses to Questions Posted on Web 7-8-2022
Proposals Due 7-22-2022
Evaluation & Interviews (If Needed) 8-10-2022
City Council Award of Agreement 9-20-2022
Contract Work Begins 12-1-2022
Dates are subject to change.
A. Pre-Proposal Conference (Non -Mandatory): A Non -Mandatory pre -proposal conference will be held on 6-30-2022 @ 0900 in the City Council Rotunda 200 Lincoln Avenue, Salinas, CA. 93901.
The pre-proposal conference will allow for questions and clarifications concerning the City’s RFP process and subsequent award of Agreement. All prospective Contractors will be required to sign- in prior to the Conference. In order to provide comprehensive answers and minimizes response time, Contractors are asked to submit questions in writing prior to the meeting. Questions can be submitted via Planet Bids project page:
https://www.planetbids.com/portal/portal.cfm?CompanyID=22949
B. Job Walk Site Visit (Voluntary): As a City-Wide service solicitation, facilities are scattered through- out. It is up to each Contractor to inspect these facilities during their normal business hours.
However, the City’s largest facilities can be inspected after the non -mandatory pre -proposal conference. The site inspections will allow the prospective proposers to become fa miliar with all conditions that may affect the performance and cost of the contract. Contractors should be familiar with the proposal prior to attending the informational meeting and the job walk.
A map of site locations is available in the solicitation (Attachment D).
5. EVALUATION AND SELECTION CRITERIA
The City will review all submittals and make a recommendation based upon the established evaluation criteria. After the proposals have been evaluated, if necessary, the highest ranked contractors will be interviewed. The City reserves the right to award this contr act not necessarily to the contractor with the lowest cost proposal, but to the contractor that provides the best overall match to the service specifications, and which best serves the interest of the City. All contractors submitting a proposal will be notified in writing or via email as to their status in the selection process.
Proposals will be evaluated based on the following criteria:
Agreement for Services v. August 2022 Page 16 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
A. 25% - Qualifications of Entity and Key Personnel – Includes the ability to provide the requested scope of services, the contractor’s financial capacity, recent experience conducting work of similar scope, complexity, and magnitude for other public agencies of similar size and references.
B. 15% - Approach to Providing the Requested Scope of Services – Includes an understanding of the RFP and of the project’s scope of services, knowledge of applicable laws and regulations related to the scope of services.
C. 50% - Price Proposal – Price Proposals will be evaluated on the basis of the Total Estimated Annual Price submitted in Attachment C.
D. 10% - Innovative and/or Creative Approaches – Does the proposal seek efficiencies, safety, and other innovative ways to providing the services that provide additional efficiencies or increased performance capabilities.
Local Purchasing Preference: In accordance with Section 12 -28.040 of the Salinas Municipal Code, contractors that qualify as a local business enterprise shall receive a credit of ten percent of the total points.
If applicable, contractors should fill out and submit Attachment E -Declaration of Local Business Enterprise form.
The City will adhere to the following procedures in evaluating proposals. An Evaluation/Selection Committee (Committee), which may include members of the City's staff and possibly one or more outside experts, will screen and review all proposals according to the weighted criteria set forth above. While price is one basic factor for award, it is not the sole consideration.
Recommendation for award is contingent upon the successful negotiation of final contract term s.
Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotia tions and commence negotiations with the next highest scoring Contractor or withdraw the RFP.
6. PROPOSAL FORMAT AND CONTENT
So that competing proposals can be compared equally, contractors must assemble their proposals in strict adherence to the layout requirements. Failure to follow all proposal layout requirements may result in disqualification of your proposal for being nonresponsive.
Proposals should be brief and concise, devoid of extraneous material and promotional information. They should be in sufficient detail to allow a thorough evaluation of the plan of work and its correlated costs.
The proposal must be assembled in the following order, with tabs separating each section:
COVER LETTER - Proposals shall be introduced by a cover letter signed by an individual authorized to bind the proposing entity. This letter should convey the company understanding of the contract scope and deliverables and the approach to successfully perform the requ ired janitorial and porter services. The signature of an authorized representative must appear on the cover sheet of the contractor’s proposal. The signature shall be interpreted to indicate the contractor’s willingness to comply with all the terms and conditions set forth in this solicitation unless specific written exceptions are noted.
PROPOSAL QUESTIONNAIRE – Provide a signed Questionnaire. Refer to Attachment C1.
QUALIFICATIONS - The information requested in this section should describe the qualifications of the firm
Agreement for Services v. August 2022 Page 17 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
or entity, key staff and sub-contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:
1. Names of key staff that participate d on named projects and their specific responsibilities with respect to this scope of work.
2. A summary of your firm’s or entity’s demonstrated capability, including length of time that your firm has provided the services being requested in this RFP.
3. For private Proposers, provide at least three references that received similar services from your firm. The City the right of contract any of the organizations or individuals listed. Information provided shall include:
o Client Name
o Project Description
o Project start and end dates
o Client project manager name, telephone number, and e-mail address.
4. Any public entity which submits a proposal should describe in detail how it currently performs services like those identified in the scope of work within its or other jurisdictions, including photographs, written policies and/or video of services provided. If you have performed these services under contract for another public entity, please provide references for those entities as set forth above for private Proposers.
5. Submit a list of contracts that have not been renewed or have been terminated in the past five years. List names, addresses, telephone number and contact persons.
6. If contractor or individual is totally or partially owned by another business organization that will be providing services, supplies, material or equipment to contractor or in any manner does business with contractor under this agreement, a detailed statement of the aforementioned should be included in the proposal.
STAFFING - Provide a list of individuals who will be working on this project and indicate the functions that each will perform and anticipated hours of service of each individual. Include a resume for each designated individual.
Submit the primary contacts (and m anagement hierarchy/organization chart) that will be available for all aspects of the work. Include contacts for customer service and senior management. Identify the management staff to be assigned to this project and their relevant experience and qualifications to janitorial services similar in nature. Provide the number of full -time employees and the number of part -time employees performing the janitorial services as of the date of submission of your response to this RFP.
METHODOLOGY SECTION - Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFP. The Methodology Section should include:
1. An implementation plan that describes in detail (i) the methods, including controls by which your firm or e ntity manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.
Agreement for Services v. August 2022 Page 18 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
2. Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of this contract.
3. Detailed project schedule, a work plan, products, staffing, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion, including a complete transition plan. Include your plan to deal with fluctuation in service needs and any associated price adjustments.
4. Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be in order to complete the tasks specified in the Scope of Work.
5. Proposers are encouraged to provide additional innova tive and/or creative approaches for providing the service that will maximize efficient, cost -effective operations or increased performance capabilities. In addition, the City will consider proposals that offer alternative service delivery means and methods for the services desired.
6. Proposers are also requested to identify any City owned facilities or property which Proposer would propose to use or lease, purchase, or rent from the City in connection with the services to be performed, including information about the terms of any proposed lease, purchase or use of such equipment and facilities, and how this proposed structure affects the overall cost proposal to the City.
7. Submit approach and understanding of requirements. Provide a detailed transition plan t o begin services within 30 days after contract award.
8. Provide a detailed list of type and quantity of equipment that will be utilized at each location in the performance of this contract. The submitted equipment shall be kept current and operating in all facilities at all times for the life of the contract.
9. Provide the number of full-time employees and the number of part-time employees performing the janitorial services as of the date of submission of your response to this RFP.
10. Detailed written work plan, which shall include the following:
a) Backup staffing plan to cover absenteeism, vacations, etc.; b) The number and level of supervisors proposed;
c) The type and quantity of equipment to be used per building; d) Submit Employee background check procedures and security procedures. e) Provide an employee handbook or supporting documents that details employment benefits for janitorial employees such as paid holidays, vacation time and accrual rates, health benefits and any additional benefits that are available. f) Provide information on your safety program and how employees are trained.
PRICING PROPOSAL FORM – All Proposers are required to use the form in Attachment C to be submitted with their proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Proposals shall be valid for a minimum of 180 days following submission.
INSURANCE COVERAGE – All Proposers must include in their proposal a written statement acknowledging they can provide all the insurance required in the Insurance Requirements section as
Agreement for Services v. August 2022 Page 19 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
referenced in the attached Certificate of Insurance Requirements Attachment B.
7. DIRECTIONS FOR SUBMITTING THE PROPOSAL
Submit one (1) original and three (3) hard copies plus one (1) thumb-drive copy of your proposal in sufficient detail to allow for thorough evaluation and comparative analysis. In the event of a conflict between the original and any hard copy or thumb-drive copy, the original shall control.
On the outside of your submittal package, indicate the name of the RFP: CITY-WIDE JANITORIAL
SERVICES-REQUEST FOR PROPOSALS
Complete proposals must be submitted in sealed envelopes marked and received no later than 02:00 P.M. (P.S.T) on Friday, July 22, 2022, to the address below. Proposals will not be accepted after this deadline. Faxed or e-mailed proposals will not be accepted.
City of Salinas – City Hall
Office of the City Clerk
200 Lincoln Avenue
Salinas Ca 93901
RE: CITY-WIDE JANITORIAL SERVICES
This RFP does not commit the City to enter into an agreement or to pay any costs incurred for any services.
The City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any proposal. All proposals will become the property of the City of Salinas. If any proprietary information is contained in the proposal, it should be clearly identified.
8. INQUIRIES
Requests for clarification regarding this RFP must be submitted in writing via Planet Bids’ website Q/A tab and received no later than 5 pm on Tuesday, July 5, 2022 . Written responses to timely inquiries will be posted on the Planet Bids website’s project page as they are received until Friday, July 8, 2022.
From the date that this RFP is issued until a firm or entity is selected and the selection is announced, firms or public entities are not allowed to communicate out side the process set forth in this RFP with any City employee other than the contracting officer listed above regarding this RFP. The City reserves the right to reject any proposal for violation of this provision. No questions other than written will be ac cepted, and no response other than written will be binding upon the City.
9. DISCRETION AND LIABILITY WAIVER
The City reserves the right to reject all proposals or to request and obtain from one or more contractor’s submitting proposals, supplementary in formation as may be necessary for City staff to analyze the proposals pursuant to the consultant selection criteria.
The City is not liable for costs incurred by contractors for the cost of the proposal. Contractors submitting a response to this RFP waive all rights to protest or seek any legal remedies whatsoever regarding any aspect
Agreement for Services v. August 2022 Page 20 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
of this RFP. All proposals shall be binding for a period of 90 days after the proposal due date. The City also reserves the following rights and options with respect to this RFP:
To re -issue this RFP with or without change or modification, at any time prior to the City’s execution of a Professional Services Agreement pursuant to this RFP; To cancel this RFP with or without issuing another request for proposals; To supplement, amend, substitute or otherwise modify this RFP at any time prior to the City’s execution of a Professional Services Agreement pursuant to this RFP; To waive informality, defect, non-responsiveness and/or deviation from this RFP that is not, in the City’s sole judgment, material to the proposal;
To request modification of some or all of the proposals following evaluation by the City; To request clarifications of any proposals;
To negotiate simultaneously, or otherwise, with one or more Respondents; and To discontinue and resume negotiations with one or more Respondents
10. PROPOSERS RESPONSIBILITIES
Square footage is not the primary indicator of required service levels; proposers should fully review the specific performance schedule for each facility listed in Attachment D. By submittal of a proposal, the Contractor acknowledges it has evaluated the required services and can perform such services as indicated in the proposal specifications. The proposer, if awarded the contract, accepts the premises in their present physical condition and agrees to make no demands upon the City for any improvements or alterations thereof.
11. SAMPLE AGREEMENT
For the contractor’s information, a sample copy of the standard Services Agreement is included to this RFP as Attachment A. By submitting a proposal, the Contractor agrees to be bound by the requirements under this Agreement.
12. FIDELITY BOND REQUIREMENT
The Contractor shall obtain Fidelity Bonding for all employees performing work under this contract against theft of personal property. Include a copy of bond endorsement affecting such coverage or provide a letter from surety stating that your firm is bondable for the limit required (minimum of $5,000 per occurrence) if awarded the contract. Said bond must be fu rnished to the City within ten (10) days after notification of award. Such bond shall either name the City of Salinas as the insured oblige or include an endorsement naming the City of Salinas as an additional oblige and providing for customary property co verage in favor of the City of Salinas. If the Contractor does business as an individual, such Blanket Fidelity Bond shall cover himself or herself also as an individual as a protection to the City.
13. TERM OF THE CONTRACT
The contract entered shall be for three (3) years from the date of City Council approval, with the option of three one-year annual renewal extensions.
Agreement for Services v. August 2022 Page 21 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Sixty (60) days before the end of the initial term of this contract (from date Council awards initial contract), the Contractor shall advise the City in writing of its intent to extend the term of the contract for an additional term of one -year to commence on the first day following the last day of the initial term and on the same terms and conditions as prescribed for the mutual term, o r upon different terms which the Contractor shall specify in writing. The City shall, within thirty (30) days of receipt of such advice, notify the Contractor in writing of its acceptance or rejection of such extension, and if any changes were made in the contract.
These provisions regarding extension shall be applicable to each succeeding one -year term if granted.
14. LICENSE REQUIREMENTS
Contractor shall possess a valid City of Salinas business license and the license must be valid prior to award and th roughout the term of the Agreement. The contractor is also required to comply with City of Salinas local hiring preference Ordinance 2330, Salinas City Code Chapter 12, Article IV, incorporated herein by reference, with respect to person(s) hired directly by the contractor to all persons hired by the contractor’s subcontractor(s). All contractors that qualify must comply with the State of California Property Service Worker Protection Act, (effective January 1, 2018), and register with the Labor Commissioner ’s Office prior to the RFP due date of Friday, July 22, 2022. For more information concerning this requirement, please visit the Department of Industrial Relations website at:
https://www.dir.ca.gov/dlse/Janitorial_Providers_Contractors.html
15. SUBCONTRACTING
No portion of the work covered by these specifications can be subcontracted or assigned w ithout prior approval of the City. Any subcontractor who will provide services shall have successfully passed a background check prior to commencing work. Contractor shall bear the expense of any subcontractor background checks. Any subcontractor that will provide services under this Agreement will be registered and be compliant with the Department of Industrial Relations Property Service Workers Protection Act.
16. GENERAL REQUIREMENTS / PROVISIONS
The contractor is responsible for the cleanliness and sa nitation of the building. The description of each service area is to be used as a guideline. The description does not attempt to describe every detail or feature of the facility that is to be maintained by the contractor.
The intent of these specifications is to define the janitorial services requirements for various facilities owned and operated by the City of Salinas included in this agreement. Both the task descriptions and the number of days per year that each task is to be performed are itemized. From that information and a non-mandatory job walk/inspection of each facility except Police and Communications facilities, the potential contractor is required to provide the Monthly Labor Hours and cost per facility, with a total for each on the Price Proposal Form Attachment C. All measurements provided are approximate and should be confirmed by the Contractor.
Notwithstanding any other provisions of this proposal, the Contractor warrants that the services, equipment, and supplies furnished shall be of the best quality as specified.
The City may make reasonable investigations deemed necessary and proper to determine the ability of a contractor to perform the work, and the contractor shall furnish the City all information requested for this
Agreement for Services v. August 2022 Page 22 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
purpose.
17. PERFORMANCE STANDARDS
These specifications define the minimum level of service and frequency deemed acceptable. It is intended that the Contractor will schedule his/her operations to meet or exceed these requirements. It is further intended that the contr actor shall put forth a level of effort to provide a thorough cleaning of the facilities, not merely a surface cleaning. Some examples include but are not limited to ; floors shall be waxed and buffed for a gloss shine, carpeted floors shall be completely a nd thoroughly vacuumed, windows shall be cleaned to where all film, smudges, and streaks are removed, and the restroom facilities cleaned and polished to approach the sanitary levels of a hospital.
1. It is the objective of the City to obtain full cleaning performance in accordance with the terms of the specifications and at the quality standards of work set forth in this Agreement. To this end, the City is contracting for the complete performance of each cleaning job as specified in this Agreement.
Therefore, deductions (Liquidated Damages) for tasks not completed or not satisfactorily completed shall be made in accordance with the schedule detailed herein.
2. The City’s Project Manager or designee shall contact the contractor by cell phone, telephone, fax, or email to notify them of performance issues. The City’s Project Manager shall also notify the contractor of written complaint(s) received from building occupants.
a. Each site will have its own assigned point of contact for daily communication as required.
All Communication with on-site point of contact should also include City Project Manager.
Please see Section 20 (Contractor’s Responsibilities) sub section C (Supervisor’s and Project Manager).
3. The City’s Project Manager or designee shall maintain a file of incoming complaints whether they be written, oral, or by telephone. This file shall contain the date, time, building, name of the person making the complaint, phone number and time the contractor was notified, or a copy of the notification letter and fax record.
4. Major problems require immediate attention and shall be responded to and corrected within two (2) hours. Examples of major problems include, but are NOT limited to: toilets not cleaned, not stocking sufficient paper products in large areas, offices not cleaned, or trash not removed, etc. The City’s Project Manager or designee shall have authority to classify a complaint as major or minor.
5. Minor problems require correction during the next day’s normal clean up, ho wever a continuing record of minor complaints shall result in a deduction. Examples of minor problems include, but are not limited to a trash can not emptied, a small area not vacuumed, toilet paper in one stall out, etc.
6. Failure by the contractor to resp ond to specific complaints as stated above, as well as preventing continuing occurrences of such complaints, may result in deductions of invoiced payments or termination of this Agreement.
7. Proof of performance and adherence to specifications shall be upon the contractor. Support such as test results, technical data, or other pertinent information shall be supplied by the contractor at no cost to the City. The City shall be the sole judge as to the adequacy of supporting documentation.
Agreement for Services v. August 2022 Page 23 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
8. Failure to clean an entire building or site shall result in a separate deduction for nonperformance.
In the event the contractor doesn’t complete all of the required nightly, weekly or monthly services as scheduled and outlined in the specifications, the contractor will be required to make corrections of all discrepancies at a mutually agreed upon schedule. After three (3) occurrences of nonperformance within a 12 -month period, the City, at its discretion, may begin default proceedings. The contractor, to handle an instance of nonperformance, shall send personnel to the missed site within two hours of notification of an event of nonperformance for immediate servicing of that location. However, this shall not relieve the contractor of being charged the deductions or this counting towards the three occurrences. If the contractor does not respond in two hours, the City’s Project Manager may exercise the City’s right to terminate for default.
9. Failure of the contractor to appear on any scheduled workday without the advance approval of the City’s Project Manager, or his designee, shall result in the deduction of the total daily cost for that location.
10. Contractor’s billing shall be done on a timely basis. The successful contractor shall submit monthly invoices for work completed in the previous month.
18. EXPECTATIONS
The contractor shall render the City facilities clean, defined as “free of dirt, pure, spotless, sanitary, sterile, and uncontaminated.” This includes timely removal of trash, dirt, dust, cobwebs, and other waste.
Frequency: Janitorial services will vary and shall be provided as noted in Attachment D -Facility Locations and Performance Schedule. The work schedule for completing daily services requirements is defined in the specifications for each location (See Attachment D). The task/frequency schedule indicates the minimum acceptable cleaning frequencies. Janitorial Services shall in no way interfere with the normal work of City employees.
Holidays / Meeting Schedules: There will be certain City holidays on which Contractor may need to provide service. All City facilities are dynamic due to their programmed use; and some locations will require service on holidays, and others will not. Maintenance Services will provide a schedule of which building will require holiday service.
It is expected that the awarded contractor shall be made aware of current meeting schedules, holidays and other work routines within the facility and conduct his/her work in such a manner as to cause no interference with the execution of City business.
Changes: Changes in the areas serviced and/or specificatio ns may be necessary during the term of this agreement. Changes in the contract and corresponding changes in compensation may be implemented upon mutual written agreement of the City and the Contractor. The City reserves the right to add or delete services at any time with 30 days written notice to vendor. If services are requested, the vendor is required to provide a cost estimate detailing them as an attachment to the proposal along with prices, where applicable, which may be offered as an addendum for the term of this contract agreement.
Deficient Performance: City reserves the right to deduct from the payments due or to become due to the Contractor for deficient performance. The amount of such deductions will be based on the value and extent of the unsatisfactory work. A copy of the City inspection record for the facility, with associated deduction
Agreement for Services v. August 2022 Page 24 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
calculation will be furnished to the Contractor prior to a deduction being made. All work determined by the City’s Project Manager to be defective or deficient in any of the requirements shall be remedied by the contractor at the contractor’s expense and in a manner acceptable to the City of Salinas.
19. ADHERENCE TO ALL LOCAL, STATE AND FEDERAL LAWS AND
REQUIREMENTS
The Contractor shall adhere to all current applicable federal, state, and local laws, codes and ordinances, including, but not limited to, those promulgated by CAL -OSHA, California Department of Industrial Relations, the California State Department of Health Services, FED-OSHA, and EPA.
20. CONTRACTOR’S RESPONSIBILITIES
A. GENERAL CONDUCT
Contractor shall be responsible for, but not limited to, the following:
Adherence to schedules
Maintenance or replacement of cleaning equipment
Notifying city of any personnel changes
Training of new personnel
B. KEY PERSONNEL
It is essential that the contractor provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Contractor must agree to assign specific individuals to the key positions.
The contractor agrees that, once assigned to work under this contract, key personnel shall not be removed or replaced without written notice to the City.
If key personnel are not available for work under this contract fo r a continuous period exceeding thirty calendar days or , are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the City, and shall, subject to the concurrence of the City, replace s uch personnel with personnel of substantially equal ability and qualifications.
C. ON-SITE POINT OF CONTACT AND PROJECT MANAGER
The contractor shall provide qualified English -speaking supervision in all areas of operations. The Supervisor shall work with City of Salinas personnel in planning and scheduling work for completion of tasks. The Contractor shall furnish only employees who are authorized, competent and skilled for work under this contract. Two working supervisors are required during all shif ts. The working supervisors shall verify the cleanliness of facilities prior to releasing contractor’s personnel each day.
Agreement for Services v. August 2022 Page 25 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
The Contractor shall designate in writing to the City’s Project Manager, the name of the person assigned as the Contractor’s Project Manager with full authority to administer the terms of this Agreement. The Contractor’s Project Manager shall have the capability to receive complaints by telephone or e -mail to facilitate timely corrective actions. An answering service or answering machine shall NOT be an acceptable means of contact for the Contractor’s Project Manager. This representative shall be available Monday through Friday 7:30 a.m. through 5:00 p.m.
Contractor shall meet in conference with the City’s Project Manager or designee a t a time to be agreed upon for administration of work, including review of inspection reports if requested. (City staff will be responsible for completing weekly inspection reports on all facilities). At a minimum, inspection reports for the previous one - month period shall be reviewed by the City’s Project Manager or designee and the Contractor’s Project Manager at the first meeting of the following month.
D. BACKGROUND CHECK
The contractor’s employees who will work in buildings owned by the City of Salinas shall be required to be cleared through the City of Salinas Police Department Criminal Investigation procedure prior to employment. The cost of this background check will be the responsibility of the contractor. Upon receipt of notice of award from City of Salinas Public Works Department, the contractor must supply personnel information within ten (10) working days.
E. HEALTH
All personnel shall be in good health and free of contagious diseases. Contractor shall not allow any person(s) under the inf luence of alcohol or drugs on the premises or in the building. Neither shall the contractor allow the use or presence of alcohol or drugs on the premises or in the building.
F. IDENTIFICATION AND UNIFORMS
All personnel shall wear uniforms, furnished by the contractor, at all times during the performance of this work. The contractor’s work force shall be neat and clean in appearance and shall wear a uniform with the contractor’s name and/or logo permanently affixed to it. Uniforms shall consist of shirt and full-length pants and be mutually agreed to by the contractor and City. Uniforms will at all times be clean and neat in appearance. Employees shall not wear red or blue colored shirts, shoes, hats or scarfs that are often represented as gang related clothing or accessories. Closed toe and heeled shoes shall be worn for proper safety during tasks being performed. Employees shall wear an identification badge with the employee’s picture, name and company name on the face of the badge. The badge must be worn in plain sight, above the waist at all times while the employee is on City property. This requirement includes all remote locations. The contractor’s employees are required to provide proper identification w hen requested by City or security personnel. Any employee that does not comply with this requirement shall be required to leave City facilities. There is no exception to this requirement, which is to ensure only authorized contractor’s employees are in City facilities.
G. PAYROLL & WAGE REPORT
The minimum pay rate for janitorial service personnel shall not be less than the California minimum
Agreement for Services v. August 2022 Page 26 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
wage rate. Contractor shall complete a Payroll and Wage report in such form as to validate employee's employment with the firm, which shall be made available to the Public Works Director and/or his designee, upon request, concurrent with the monthly invoicing. The monthly payment will not be made until such report, when requested, is received and found acceptable by the Public Works Director and/or his designee.
H. NONDISCRIMINATION
The contractor shall not engage in discrimination in employment of persons because of race, color, national origin, ancestry, sex, or religion of such persons. Violation of this provisio n may result in the imposition of penalties under the Labor Code Section 1735.
I. EMPLOYEE LIST
The contractor shall provide to the City’s Project Manager or designee an accurate list of all personnel who have any relationship to work performed within the scope of this Agreement, prior to the employee starting work. List data shall indicate personnel by building(s) in which they are assigned to work, and must include full names, aliases, home addresses, home telephone numbers, copies of drivers’ licenses and social security cards. Changes to the list shall be reported, in writing, to the City’s Project Manager within one working day. Employees terminated by the contractor shall be reported the same day to the City’s Project Manager, unless it is after h ours, then the next business morning shall be acceptable.
J. REMOVAL OF STAFF
The City requires the contractor to remove all contractor personnel from City property who are deemed careless, incompetent, insubordinate, objectionable, or whose continued e mployment on the job is deemed to be contrary to public health, safety and welfare. If, in the opinion of the City, an employee of the contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, upon City request, the contractor shall remove that employee from all work under this contract. It is the responsibility of the contractor to provide the proper trai ning for their employees.
K. BACK-UP STAFF
The contractor shall provide sufficient backup staff to cover absenteeism or extend existing work force hours to compensate for absent staff. The backup staff shall adhere to the same background and security screenings as regular staff. The City reserves the right to request additional backup staff as deemed necessary.
L. UNAUTHORIZED PERSONNEL
Employees of the contractor shall not be assisted nor accompanied by any individual that is not an employee of the contractor, while performing duties related to the Agreement. This includes friends, children and/or other relatives. Employees of the contractor that violate this stipulation shall be deemed objectionable to the City and shall not be allowed to work in Cit y facilities.
Agreement for Services v. August 2022 Page 27 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
M. PROHIBITED ITEMS
Contractor’s employees shall be prohibited in the use or possession of the following items while working on City premises: guns, knives, other weapons, alcohol and/or controlled substances.
Contractor’s employees shall not be under the influence of alcohol or illegal drugs. Any employee violating this policy shall be removed immediately from City facilities and replaced with acceptable personnel.
N. CITY & PERSONAL PROPERTY OF CITY PERSONNEL
The contractor shall direc t their employees against the unauthorized reading and disclosing of materials and documents available in the facilities of the City and against unauthorized use of City and personal property, such as: telephones, radios, copy machines, computers, terminal s, fax machines, calculators, etc., which may be in any of the City facilities. The contractor shall be responsible to see that contractor’s employees do not disturb papers on desks, tables, or cabinets, and do not open desk drawers or cabinets. Found item(s) shall be turned in at the end of each shift to the contractor’s supervisor. The supervisor shall return the item(s) to the City’s Project Manager within twenty-four (24) hours.
O. TELEPHONES
Telephones shall not be used by the contractor or its employees for personal or business reasons with the following exception(s): to report need of emergency medical aid, fire or need of law enforcement, (use ‘9-911’) and notification to the Salinas Police Department of damage as required in this Agreement. Any calls to numbers other than those above will be considered a violation of this Agreement and grounds for immediate termination.
P. HOURS OF WORK
The contractor shall provide no less than the minimum number of estimated hours per evening as provided in the Contractor's proposal and subsequent contract award. Any amount less than this minimum per building may be deducted from the Contractor's billing. The amount of deduction will be calculated on an hour -for-hour basis, utilizing the Contractor's hourly proposal amount (total dollars divided by total hours). The City shall be the sole judge of any performance discrepancies.
Q. SPECIAL SERVICES
In the event special or unusual conditions, the City Staff may require the Contractor to provide additional janitorial or cleaning services not covered by these specifications. Payment will be made at a rate negotiated with the Contractor. These services will be billed as part of the next regularly scheduled Contractor’s invoice but will be listed separate ly on the invoice along with standard contract charges. Orders for special services may be placed orally (in the event of an emergency) or in writing by the City Staff designee. All written orders will describe the service to be provided and will state the negotiated fee which the Contractor will be compensated. Except in the event of an emergency, in no event shall the City be liable to the Contractor for payments for any extra work performed by the Contractor, unless the Contractor performs such work by W RITTEN directive of the City.
Agreement for Services v. August 2022 Page 28 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
R. CARE OF FACILITIES
Contractor's employees shall regularly observe the general condition of all buildings and report problem areas to Contractor's supervisor or lead custodian. Contractor shall be responsible for knowledge of and use of all fire alarms and fire prevention equipment. In case of emergency, and or in the event that someone blocks the gates from being closed or refuse to leave the facility/restrooms, contact 911. Contractor’s employees shall notify the City’s C ommunication Center by dialing 911 and shall then call City’s Project Manager, or their designee, immediately.
Contractor shall report all required non -emergency repairs by contacting the City’s Project Manager, or his designee.
Security: Contractor’s personnel shall not be allowed in City facilities outside of normal business hours unless they are performing work for the Contractor. All Contractor personnel are required to provide proof of identity when requested to do so by City personnel. Keys shall not be left in the door locks. The Janitorial Services contractor shall be responsible for securing/locking the interior and exterior portions of the building during hours to be specified by the City’s Project Manager or his/her designee. All workspaces shall be locked, and the lights turned off when cleaning in each area has been completed. Security lights (as directed) shall be turned on prior to leaving the facility.
Keys required by the contractor will be furnished by the City to designated contractor empl oyee and shall be returned to the City on demand. Electronic security system (where installed) shall be properly disarmed and armed each time after -hours access is made. All exit doors are to remain locked while the contractor is in the space. The contractor is not to block open occupant or exterior doors for any reason. The contractor is not to assist entry of anyone except contractor, employees or Police/Fire personnel. Close and lock any exterior windows. Contractor’s personnel shall immediately report t o their supervisor and City personnel, problems dealing with unauthorized or suspicious persons, conditions indicating theft, break-in or vandalism, and building system failures.
The Contractor’s employees shall provide an incident report with photos to do cument any vandalism, graffiti, and other damages observed during janitorial shift to Project Manager. The Contractor’s employees shall report to emergency personnel within twenty -four (24) hours, situations such as: fire, smoke, unusual odors, broken pipe s, leaky faucets and valves, or floods, and take appropriate safety measures.
Keys: The Janitorial Services contractor shall be issued building keys, where applicable, for the performance of services as specified herein. Should a lost or stolen key jeopar dize the security of the particular City facility, the contractor shall be solely responsible for all costs incurred by the City in re-keying the lock system. No keys shall be duplicated.
Alarm System : Where applicable, the contractor shall be charged a minimum of one hundred dollars ($100.00) per call -out should contractor, while in the process of entering or leaving the facility, misuse the security alarm system.
Damages: The Janitorial Services Contractor will be responsible for all damages to the fac ility or contents caused by the Janitorial Services Contractor or their staff during the performance of their duties.
Protection & Restoration : The Contractor shall protect all furnishings and improvements from damage by its operations. All damage shall be repaired or replaced, at the option of the City, at the Contractor’s expense within a reasonable time after notification of such damage. Repairs and/or
Agreement for Services v. August 2022 Page 29 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
replacements shall be equal to original in all aspects.
Removal of items : The Contractor’s employees shall not remove any items from the job sites except that which has been specifically authorized by the City of Salinas in writing.
Energy Conservation: Contractor shall instruct all employees performing work within the facility to utilize methods which will maximize energy conservation. This shall include the turning on of light fixtures ONLY IN THE AREAS where work is in progress and turning off all lights when work is completed.
S. EMPLOYEE TRAINING PROGRAM
The Contractor’s employees shall be trained in the following areas, prior to being assigned to work under this contract:
1. Proper cleaning techniques required to perform the standards of the specifications, in accordance with this contract;
2. Specific location training;
3. Contract specification cleaning requirements, including the use of Green Seal certified cleaning products and other methods (micro -fiber clothes, etc.) to reduce the use of chemicals. This training will be performed at each facility. Each employee shall be required to sign a copy of the specifications to acknowledge cleaning requirements;
4. All personnel are also required to receive all appropriate safety training in all aspects of custodial/housekeeping operations from the contractor. Records to substantiate these requirements must be made available to the City within 24 hours of a request.
T. SAFETY PROGRAM
The Contractor shall submit to the City, a written safety program and IIPP. This program shall include at a minimum, detailed training procedures in the following:
1. Safe work habits;
2. Safe use of cleaning chemicals (right-to-know) MSDS Sheets;
3. Safe use of cleaning equipment;
4. The use of equipment, signs, barriers, or other devices, to protect the building occupants or equipment;
5. Proper handling of hazardous materials and biological waste (blood-borne pathogens);
6. Recognizing hazardous or other materials, which are not allowed for use in this contract.
U. SAFETY PROCEDURES
Agreement for Services v. August 2022 Page 30 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
All cleaning chemicals shall be stored in properly labeled containers at all times.
1. The Contractor shall provide a floor care procedure using products that meet American Society of Testing Materials (ASTM) and CSMA standards.
2. Any additional or replacement staff hired throughout the life of the contract shall also complete safety training pri or to beginning work in the City facilities. Documentation of training completion shall be submitted to the City’s Facility Maintenance Supervisor.
V. TOOLS & EQUIPMENT
The contractor shall furnish and maintain all equipment necessary for properly maintaining the City buildings. The contractor shall provide an equipment inventory list, identifying all equipment by age and condition to provide the services required by this contract. Contractor shall furnish and keep in good working order all necessary tools, equipment and supplies, including, but not limited to, carpet cleaners, stripper and waxes, soaps, cleaners, mops, brooms, buffers, ladders, hoses, HEPA vacuum cleaners, trash liners, cleaning rags, and all other cleaning equipment. The City of Salinas reserves the right to inspect equipment to be used to perform this contract. Any equipment determined to be in poor condition must be replaced immediately, at the contractor’s expense.
Failure to provide suitable equipment for carrying out all requiremen ts of this contract may be grounds for termination.
W. MATERIALS & SUPPLIES
All cleaning supplies, materials, and tools used in the performance of this contract shall be of good commercial quality, suitable for the purpose intended, and shall provide re sults necessary to provide the high standards of cleanliness required under this contract. All cleaning processes used shall meet high standards of safety and effectiveness for commercial applications in high traffic areas and shall not damage the facilities being cleaned. The City shall have the right to prohibit the use of any process, material, supply or tool which may damage City property , or which may be a risk to employees, the public, or others using City facilities.
The contractor shall provide all other chemicals, supplies, and equipment. All cleaning chemicals and other supplies used by the Custodial/Janitorial Services contractor must be used in accordance with all federal, state, and local laws, comply with Material Safety Data Sheets (MSDS) sta ndards and be used in conjunction with necessary safety equipment. Material Safety Data Sheets (MSDS) must be on-site and available for all chemicals stored and used within a service area on the first day of the contract.
The contractor shall post copies of MSDS (Material Safety Data Sheets) for all chemicals used in each custodial closet in compliance with OSHA Hazard Communication Standard 29 CFR 1910.1200. This shall include labeling the contents of all secondary type plastic bottles or containers. The City would prefer the use of “Green Seal” or other non - hazardous/biodegradable cleaning products in all of its buildings where possible.
The City will supply all toilet paper, paper towels, toilet seat covers, sanitary napkins and disposable bags, hand soap, and urinal screens to the Custodial/Janitorial Services contractor. All supplies remain property of the City and may only be used at the specified site. City shall also provide at its
Agreement for Services v. August 2022 Page 31 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
expense all utilities, including lights, power and water. Contractor shall stock and refill all restroom dispensers, as outlined in this section of the RFP document.
Janitorial closets located in City facilities will be assigned to the Contractor for storing supplies. The closets used by Contractor shall be kept clean and free of debris and odor at all times. All supplies and equipment stored in any City janitorial closet shall be stored in a neat and orderly manner and in such a way as to prevent injury to City staff, the public, or Contractor’s employees. The Contractor will be required to sign out for City supply items. Usage of the City supply items will be closely monitored by the City’s Facility Maintenance S upervisor. All products and supplies shall be fully used and any unauthorized usage of City supply items by the Contractor will be grounds for immediate termination of the contract.
X. CLEANING SCHEDULE
1. Cleaning shall not start earlier than thirty (30) minutes after the end of normal business hours as related to each facility (see specific information on hours for each location listed in Attachment D). These times are subject to change under the direction of the City’s Project Manager.
2. The Contractor shall prov ide the City’s Project Manager a monthly schedule showing the estimated number of labor -hours, date to be accomplished, and task to be performed, to accomplish the contract requirements.
3. In the event an evening meeting is being conducted in a facility, the Contractor shall be responsible for proper cleaning of the used area, provided the meeting ends by 11:00 p.m. All cleaning shall be completed before the start of next normal business day.
4. The Contractor shall maintain a schedule for floor stripping, waxi ng, carpet cleaning and hot water extraction for all City facilities and provide to the City’s Project Manager a copy of the monthly completed and scheduled work on the first workday of every month.
5. Contractor shall notify the City Forty -Eight (48) hours in advance when floors or carpets are being cleaned so items can be removed from the floors.
6. The Contractor shall maintain a schedule for quarterly interior and exterior window washing and provide to the City’s Facility Maintenance Supervisor a copy of th e scheduled work a minimum of 2 weeks in advance, and a copy of the quarterly completed work on the first workday.
21. DELIVERABLES REQUIRED OF SUCCESSFUL CONTRACTOR
The successful contractor(s) shall submit the following items to the City within thirty (30) days of initiation of the contract award:
A. Complete work schedule for weekly, monthly, quarterly, semi -annual and annual services for all facilities. Schedule shall include set day and location for monthly review meetings with the City’s designee;
Agreement for Services v. August 2022 Page 32 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
B. Schedule of all employees of the Contractor and the buildings to which they are assigned, along with the labor-hours to perform the required work at each building;
C. Copy of the current Material Safety Data Sheet (MSDS) for all chemicals that will be used in the performance of the contract;
D. List of all cleaning products (brand names) to be utilized, how each will be used, and the Green Seal Standards (if applicable) that are met;
E. Documented list of employee training programs showing that all employees have been trained according to specifications of the proposal prior to the commencement of the contract;
F. Enter into a Services Agreement with the City of Salinas (form provided in Attachment A). The Agreement will be submitted to City Council for execution with the award of the contract.
(Items G through K are required within then (10) working days from notice of award)
G. City of Salinas business license.
H. Proof of Contractor’s current registration with the State Department of Industrial Relations and it’s in compliance with all provisions of the Property Service Workers Protection Act, California Labor Code Sections 1420-1434.
I. Copy of Certificate of Insurance which shows compliance with the attached requirements and naming the City of Salinas as an addition al insured (see Attachment B for detailed insurance requirements).
J. Provide a completed and signed W-9 form for your company.
K. Employee Dishonesty Insurance (Fidelity Bond). Contractor shall provide Employee Dishonesty Insurance including a Third-Party Fidelity/Crime Bond covering City of Salinas property in the care, custody or control of the Contractor with a liability limit of not less than $50,000.
22. CONFIDENTIALITY
The California Public Records Act (Cal. Govt. Code Sections 6250 et seq.) mandates public access to government records. Therefore, unless information is exempt from disclosure by law, the content of any request for explanation, exception, or substitution, response to this RFP, protest, or any other written communication between the City and contractor, shall be available to the public. The City intends to release all public portions of the proposals following the evaluation process at such time as a recommendation is made to the City Council.
If contractor believes any communication cont ains trade secrets or other proprietary information that the contractor believes would cause substantial injury to the contractor’s competitive position if disclosed, the contractor shall request that the City withhold from disclosure the proprietary infor mation by marking each page containing such proprietary information as confidential. Contractor may not designate its entire proposal as confidential nor designate its Price Proposal as confidential.
Submission of a proposal shall indicate that, if contractor requests that the City withhold from disclosure
Agreement for Services v. August 2022 Page 33 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
information identified as confidential, and the City complies with the contractor’s request, shall assume all responsibility for any challenges resu lting from the non - disclosure, indemnify and hold harmless the City from and against all damages (including but not limited to attorney’s fees that may be awarded to the party requesting the contractor information), and pay any and all costs and expenses related to the withholding of contractor information. contractor shall not make a claim, sue, or maintain any legal action against the City or its directors, officers, employees, or agents concerning the disclosure, or withholding from disclosure, of any c ontractor information. If contractor does not request that the City withhold from disclosure information identified as confidential, the City shall have no obligation to withhold the information from disclosure and may release the information sought without any liability to the City.
23. EX PARTE COMMUNICATIONS
Contractor and contractors’ representatives should not communicate with the City Council members about this RFP. In addition, contractors and contractors’ representatives should not communicate ou tside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the submitting questions on the City’s Planet Bids bid portal regarding this RFP until after Agre ement Award. Contractors and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.
A "contractor" or "contractors’ representative" includes all of the contractor’s employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the contractor’s proposal, and any individual or entity who has been requested by the contractor to contact the City on the contractor’s behalf.
Contractors shall include the Ex Parte Communications form with their proposals certifying that they have not had or directed prohibited communications as described in this section.
24. CONFLICT OF INTEREST
The contractor warrants and re presents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code sections 1090 et seq., or sections 87100 et seq., during the performance of services und er any Agreement awarded. The contractor further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.
25. CONDITIONS TO AGREEMENT
The selected contractor will execute an Agreement for Services with the City describing the Scope of Services to be performed, the schedule for completion of the services, compensation, and other pertinent provisions. The contract shall follow the sample form of Agreement provided as Attachment A to this RFP, which may be modified by City. All Proposers are directed to particularly review the indemnification and insurance requirements set forth in the sample Agreement.
The terms of the agreement, including insurance requirements have been mandated by the City and can be modified only if extraordinary circumstances exist. Submittal of a proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample Agreement for Services.
Agreement for Services v. August 2022 Page 34 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
26. DISQUALIFICATION QUESTIONNAIRE
Contractors shall complete and submit, under penalty of perjury, a standard form of questionnaire inquiring whether a contractor, any officer of a contractor, or any employee of a contractor who has a proprietary interest in the contractor, has ever been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local government project because of a violation of law or safety regulation and if so, to explain the circumstances. A proposal may be rejected on the basis of a contractor, any officer or employee of such contractor, having been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local project because of a violation of law or a safety regulation. See Attachment C-2.
27. LIQUIDATED DAMAGES
Once the work has commenced, should the contractor fail to perform, as specified, the services required and agreed to, the City will have been dama ged by that lack of performance. Since it is difficult to define the amount of damage caused, contractor shall agree to the following liquidated damages:
1. Should trained personnel not report to provide the services required by the contract, the City will incur damages; and liquidated damages of Two Hundred Fifty and no/100 Dollars ($250.00) per occurrence will be deducted from payments due the on the Contract or Contractor will be notified of the assessment of liquidated damages in writing within twenty-four (24) hours of failure to report.
2. Should Contractor fail to perform under the terms of the contract, the City will incur damages.
Contractor will be notified in writing within twenty -four (24) hours of the failure to perform, and performance shall be re quired within twenty -four (24) hours after receipt of such notice. If the performance failure is not corrected within twenty -four (24) hours of receipt of notice, the City will incur damages; and liquidated damages of Two Hundred Fifty and no/100 Dollars ( $250.00) per occurrence will be deducted from payments due the Contractor.
3. Liquidated damages of Two Hundred Fifty and no/100 Dollars ($250.00) per occurrence will continue to be deducted from payments due the Contractor until the performance failure is remedied.
Liquidated Damages: Failure of the Contractor to respond to problems referred to them by the City within the time limits established above shall result in the following deductions from invoiced payments:
1. Major problems not responded to within th e established time limits will result in a deduction of 5% of the monthly cost of cleaning the entire building;
2. Minor problems not responded to within the established time limits will result in a deduction of one (1) day’s cost of cleaning for the entire building experiencing the problem (the formula to arrive at the deduction is: facility monthly cost divided by workdays in month = per day cost of cleaning that location);
3. Nonperformance deductions shall be equal to 100% of the monthly charge for the miss ed facility;
4. Continued reporting of major and minor compliance failures of 5 or more for any month will result in a 10% deduction of the total monthly contract cost;
Agreement for Services v. August 2022 Page 35 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
5. Inspection reports (completed by City staff) for a one -month period will be reviewed at t he first meeting of the following month. Should these inspection reports indicate an overall unsatisfactory rating for the prior month; the City will impose a 10% deduction of the total monthly contract cost on the next payment. (Inspection reports will be discussed weekly between the Contractors’ Project Manager and the City’s Project Manager or designee such that the Contractor will be informed by the City of the aforementioned process.
These liquidated damages are intended to act as an incentive for the Contractor to perform in full compliance with the specifications.
Agreement for Services v. August 2022 Page 36 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
ATTACHMENT A – SAMPLE AGREEMENT
AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND XXX
THIS AGREEMENT is executed this ____ day of ___________, 201_, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and [___________] (Hereinafter “Contractor”).
IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: _________________
2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.
3. Term. The work under this Agreement shall commence date of start of work and shall be completed by date of end of work unless City grants a written extension of time as set forth in Section 2 above.
4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, _______________. Contractor has no righ t of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon perfo rmance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.
5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.
6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in hereto in Exhibit __.
7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissio ns of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor,
Agreement for Services v. August 2022 Page 37 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the sole negligence or willful misconduct of the City.
8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.
9. Termination. City may terminate this Agreement upon ten days’ written notice.
The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.
10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.
11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.
12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.
13. Validity. If any provision in this Agreement i s held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.
14. Counterparts. This Agreement may be executed in multiple origina ls, each of which is deemed to be an original, and may be signed in counterparts.
15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations, including all Department of Industrial Relations’ State Labor law requirements. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.
Agreement for Services v. August 2022 Page 38 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
ATTACHMENT B – INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performan ce of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“ CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability : ISO For m CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation : as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limits t han the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: The Contractor shall cause the insurer to reduce or eliminate such self -insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor.
General liabili ty coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims relat ed to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers,
Agreement for Services v. August 2022 Page 39 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. If the services involve lead -based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead -based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensa tion policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Agreement for Services v. August 2022 Page 40 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
ATTACHMENT C – PRICING PROPOSAL FORM
Provide hourly rates, along with estimated annual pricing in accordance with the City’s current requirements, as set forth in this RFP. Also provide your firm’s proposed Staffing Plan on a separate sheet of paper. Proposer should use a separate form to state pricing for any added value.
Pricing shall remain firm for a minimum of t hree (3) years. Any and all requests for pricing adjustments for follow-on contract renewal periods shall be provided no later than sixty (60) days prior to the end of the contract period. Any such proposed price adjustments shall not exceed The Bureau of Labor Statistics Consumer Price Index (CPI) data for All Urban Consumers in area: San Francisco-Oakland-San Jose, CA, All Items, Not Seasonally Adjusted, “annualized change compa ring the original proposal month and the same month in the subsequent year. (This information may be found on the U.S. Department of Labor’s website at www.bls.gov.)
BUILDING LOCATION MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL
COST
A. LIBRARIES
A1 Cesar Chavez Library 615 Williams Road,
93905
A2 John Steinbeck Library 350 Lincoln Ave, 93901
TOTAL ANNUAL COST FOR LIBRARIES
BUILDING LOCATION MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL
COST
B. RECREATION CENTERS
B1 Bread Box Recreation
Center
745 S. Sanborn Road,
93905
B2 Central Park Recreation
Center
420 Central Avenue,
93901
B3 El Dorado Recreation
Center
1655 El Dorado Drive,
93906
B4 Salinas Recreation
Center
320 Lincoln Avenue,
93901
B5 Fire House Recreation
Center
1330 E. Alisal Street,
93905
B6 Sherwood Recreation
Center
940 North Main Street
TOTAL ANNUAL COST FOR RECREATION CENTERS
Agreement for Services v. August 2022 Page 41 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
BUILDING LOCATION MONTHLY
LABOR
HOURS
MONTHLY
COST
ANNUAL
COST
C. CITY FACILITIES
C1 Maintenance Yard 426 Work Street, 93901
C2 Train Station 11 Station Place, 93901
C3 City Hall Rotunda 200 Lincoln Avenue,
93901
C4 Permit Center 65 West Alisal Street,
93901
C5 Salinas Municipal
Airport
Multiple Locations
C6 Sherwood Hall 940 N. Main Street,
93906
C7 City Park Restrooms
(Nightly gate locking /
Daily restroom
cleaning)
Various Locations
TOTAL ANNUAL COST FOR OTHER CITY FACILITIES
Agreement for Services v. August 2022 Page 42 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
ATTACHMENT C-1 – QUESTIONNAIRE
In addition to the written proposal that demonstrates the Contractor’s understanding of the RFP, each Proposal shall also include responses to the questions below.
Brochures and advertisements will not be accepted as a direct response to the questionnair e. A qualifying proposal must address all items. Incomplete questionnaires may be rejected.
1) What sets your company apart from the rest? Why should City of Salinas utilize the services from your organization?
2) Describe your firm’s qualifications to provide the service specified in this RFP. Provide the firm’s vision and mission statements, and key services offered.
3) What are some of your firm’s professional affiliations and accreditations?
4) Is your company, either presently or in the past, been involved in any litigation, bankruptcy, or reorganization for any reason? If so, please provide dates and resolution.
5) Has your organization ever failed to complete any work awarded to it?
6) What will be the mode of communication between onsite staff, shift leads, management and City of Salinas staff?
7) What will be the corrective action procedure to ensure that problems are solved quickly and not repeated?
8) Describe your firm’s established “proactive” Quality Control program that you will be providing to the City to ensure a high level of performance is maintained on a consistent basis. Include any examples of forms currently being utilized and their particular function/use.
9) Provide details on how your firm will meet the requirements of California Labor Code 1060 -1065 Displaced Janitor Opportunity Act. How many employees do you plan to hire or retain to provide the services specified in this RFP?
10) Will there be a dedicated site/account supervisor and what will be the duties and responsibility of this
Agreement for Services v. August 2022 Page 43 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
position? Will that person be responsible for other accounts/contracts?
11) How will your organization handle shortages in staffing levels as a result of vacations, illness, terminations, etc.?
12) Include a summary of your firm’s training and injury/illness prevention and safety programs.
13) Is your firm planning to subcontract portions of the work? Yes No If yes, indicate the name of t he subcontractor(s) and the portion of the work that will be subcontracted in each case.
14) Please provide a detailed list of the equipment that will be used to complete the requirements of this contract. Will there be equipment stored on site to perform the day-to-day duties?
15) What chemicals will be used in the course of cleaning? Please provide a detailed list of the product and their purpose. Do any of these chemicals conform to green cleaning methods as described in Green Seal Standards and the U.S. Green Building Council?
Agreement for Services v. August 2022 Page 44 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
ATTACHMENT C-2 – DISQUALIFICATION QUESTIONNAIRE
The Contractor shall complete the following questionnaire and submit with Proposal:
Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?
___________ Yes __________No
If the answer is yes, explain the circumstances in the following space.
________________________
Signature of Contractor
Agreement for Services v. August 2022 Page 45 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
ATTACHMENT D: FACILITY LOCATIONS AND PERFORMANCE
SCHEDULE
Agreement for Services v. August 2022 Page 46 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
A1 Cesar Chavez Library, 615 Williams Road
Approximately 25,000 square feet consisting of public library area, staff’s work areas, and general office space and meeting rooms, and five (5) restrooms.
Normal Operating Hours: 10:00am to 8:00pm depending on day of the week
Days of Service: Six Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday, Saturday
Restrooms and General Daily Services: Six days a week, Monday thru Saturday. Carpet (including area rugs) Vacuuming: Three days a week: Monday, Wednesday, Friday. On Tuesday and Thursday of each week an additional restroom service is to be provided at approximately 1:30pm.
Daily Service to Include the Following:
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean title walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers.
General Daily Services:
Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephone s, bookshelves, tables and computer stations in the general public areas, etc. Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
Spot-clean walls, glass, doors, doorframes, and partitions. Sweep and dust mop all non-carpeted floors.
Damp mop as needed, not less than twice a week, all non-carpeted floors. Empty shredders and recycle containers into the correct recycle bins. Vacuum upholstered surfaces.
Weekly, place recycle bins outside for pickup.
Inspect towel dispenser batteries and change batteries if needed. Inspect kitchen and clean sink, counter tops, and floor as needed.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors throughout the library.
Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.
Agreement for Services v. August 2022 Page 47 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Clean air supply and exhaust fans/vents in office area and restrooms. Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and clean all non-fabric window coverings.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment and materials to clean all the carpet throughout the library using an extraction method, including area rugs. Provide a crew and all necessary equipment and materials to clean ALL upholstered furniture and treat with Scotch-Guard.
Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time, clean all non-fabric window coverings. Clean air supply and exhaust fans/vents in office area and restrooms.
Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before perfor ming any annual services. All annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.
A2 Steinbeck Library, 350 Lincoln Avenue
Approximately 28,770 square feet consisting of public library areas, staff’s work areas, and six restrooms.
Normal Operating Hours: 10:00am to 8:00pm depending on day of the week
Days of Service: Six Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday, Saturday
Restrooms and General Daily Services: Six days a week, Monday through Saturday. Carpet Vacuuming: Three days a week. Monday, Wednesday, Friday. Additional restroom service is to be provided six days a week, Monday thru Saturday, at approximately 3:30 pm.
Daily service to include the following:
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers.
General Daily Services:
Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, bookshelves, tables and computer stations in the general public areas, etc. Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop all non-carpeted floors.
Damp mop, as needed, not less than twice a week, all non-carpeted floors.
Agreement for Services v. August 2022 Page 48 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Empty shredders and recycle containers into the correct recycle bins. Vacuum upholstered surfaces.
Weekly, place recycle bins outside for pickup.
Inspect towel dispenser batteries and change batteries if needed. Inspect kitchen and clean sink, counter tops, and floor as needed.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Quarterly Services:
Give City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment and materials to clean, strip, and wax all hard surface floor throughout the library.
Provide a crew and all necessary equipment and materials to machine scrub the hard surface floors in the restrooms.
Clean air supply and exhaust fans/vents in office area and restrooms.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment and materials to clean all the carpet throughout the library using an extraction method including area rugs. Provide a crew and all necessary equipment and materials to clean ALL upholstered furniture and treat with Scotch-Guard.
Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.
B1 Bread Box Recreation Center, 745 S. Sanborn Road
Approximately 5,570 square feet consisting of a recreation center, fine arts & teen lounge, office spaces, and two restrooms.
Normal Operating Hours: 8:00 am to 10:00 pm
Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday
Daily service to include the following:
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers.
Agreement for Services v. August 2022 Page 49 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
General Daily Services:
Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop all non-carpeted floors.
Damp Mop as needed, not less than twice a week, all non-carpeted floors. Empty shredders and recycle containers into the correct recycle bins. Vacuum upholstered surfaces and carpets (including area rugs) Place recycle bins outside for pickup weekly.
Inspect towel dispenser batteries and change batteries if needed.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
General Weekly Services at the Fine Arts & Teen Lounge and Offices:
Vacuum upholstered surfaces and carpets (including area rugs). Empty waste receptacles.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. Clean air supply and exhaust fans/vents in office area and restrooms .
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City fa cilities. Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extradition method.
Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.
B2 Central Park Recreation Center, 420 Central Avenue
Approximately 1,400 square feet consisting of a recreation center, two restrooms and kitchen.
Normal Operating Hours: 12:00 pm to 5:30 pm
Days of Service: Three Days a Week
Monday, Wednesday, Friday
Daily service to include the following:
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals.
Agreement for Services v. August 2022 Page 50 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers.
General Daily Services:
Inspect kitchen and clean as needed sink, counter tops, oven, and floor. Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop all non-carpeted floors.
Damp mop as needed, not less than twice a week, all non-carpeted floors. Empty shredders and recycle containers into the correct recycle bins. Vacuum upholstered surfaces and carpets including area throw rugs. Place recycle bins weekly outside for pickup.
Inspect towel dispenser batteries and change batteries if needed.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Kitchen area and Multipurpose Room.
Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. Clean air supply and exhaust fans/vents in office area and restrooms.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
Provide a crew and all necessary equipment and materials to wash all exterior window s inside and outside and at the same time to clean all non-fabric window coverings.
B3 El Dorado Recreation Center, 1655 El Dorado Drive
Approximately 3,397 square feet consisting of a recreation center, staff work areas, two restrooms, and kitchen.
Normal Operating Hours: 8:00 am to 9:00 pm
Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday
Daily service to include the following:
Agreement for Services v. August 2022 Page 51 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers.
General Daily Services:
Inspect kitchen and clean as needed sink, counter tops, oven, and floor. Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop all non-carpeted floors.
Damp mop as needed, not less than twice a week, all non-carpeted floors. Empty shredders and recycle containers into the correct recycle bins. Vacuum upholstered surfaces and carpets including area rugs. Weekly, place recycle bins outside for pickup.
Inspect towel dispenser batteries and change batteries if needed.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the office area and multi-purpose room.
Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. Clean air supply and exhaust fans/vents in office area and restrooms.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
Provide a crew and all necessary equipment and materials to wash all exterior window s inside and outside and at the same time to clean all non-fabric window coverings.
B4 Salinas Recreation Center, 320 Lincoln Avenue
Approximately 16,207 square feet consisting of a recreation center, gymnasium, office space, three restrooms and one kitchen.
Normal Operating Hours: 8:00 am to 9:00 pm
Agreement for Services v. August 2022 Page 52 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday
For ten weeks mid-January through March, Sunday service will also be required.
Daily service to include the following:
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers.
General Daily Services:
Dust office furniture, counter tops, ledges, handrails, picture frames, telephones, etc. Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop all non-carpeted floors.
Damp mop as needed, not less than twice a week, all non-carpeted floors. Empty shredders and recycle containers into the correct recycle bins. Vacuum upholstered surfaces and carpets including area rugs. Weekly, place recycle bins outside for pickup.
Inspect kitchen and clean as needed sink, counter tops, oven, and floor. Inspect towel dispenser batteries and change batteries if needed.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors in the main lobby and kitchen.
Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. Clean air supply and exhaust fans/vents in office area and restrooms. Clean all glass inside and out in main office area and lobby area.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
Clean and wax the floor in the gymnasium.
Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.
Agreement for Services v. August 2022 Page 53 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
B5 Fire House Recreation Center, 1330 E. Alisal Street
Approximately 11,244 square feet consisting of a recreation center, staff work areas, four restrooms and one kitchen.
Normal Operating Hours: 8:00 am to 9:00 pm
Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday
Daily service to include the following:
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers. Stock sanitary pad containers.
General Daily Services:
Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. Empty all waste baskets/replace liners in wastebaskets only as needed. Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop all non-carpeted floors.
Damp mop as needed, not less than twice a week, all non-carpeted floors. Empty shredders and recycle containers into the correct recycle bins. Vacuum upholstered surfaces and carpets including area rugs. Weekly, place recycle bins outside for pickup.
Inspect kitchens and clean as needed sink, counter tops, oven, and floor. Inspect towel dispenser batteries and change batteries if needed.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Inspect/Replace waterless urinal cartridges.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment to clean, strip, and wax all hard floor sur faces in the Front Office, Hallway area, Multi-Purpose Room, and Meeting Room. Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
Agreement for Services v. August 2022 Page 54 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Provide a crew and all necessary equipment and materials to wash all exterior windows i nside and outside and at the same time to clean all non-fabric window coverings.
B6 Sherwood Recreation Center, 920 North Main Street
Approximately 11,244 square feet consisting of a recreation center, gymnasium, workout room, office space, community room, four restrooms, and one kitchen.
Normal Operating Hours: 8:00 am to 9:00 pm
Days of Service: One Day a Week
Friday
Weekly Services:
Provide a crew and all necessary equipment and materials to clean and scrub the gymnasium floor.
Turn on all faucets and allow water to run.
Flush all toilets.
C1 Maintenance Yard, 426 Work Street
Approximately 3,397 square feet consisting of general office space and three restrooms.
Normal Operating Hours: 7:30 am to 5:00 pm
Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, and Friday
Daily service to include the following:
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers.
General Daily Services:
Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop all non-carpeted floors.
Damp mop as needed, not less than twice a week, all non-carpeted floors. Empty shredders and recycle containers into the correct recycle bins. Vacuum upholstered surfaces and carpets.
Weekly, place recycle bins outside for pickup.
Inspect towel dispenser batteries and change batteries if needed.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Agreement for Services v. August 2022 Page 55 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Front Office area and Meeting Room.
Provide a crew and all necessary equipment to machine scrub the tile floors in the rest rooms. Clean air supply and exhaust fans/vents in office area and restrooms.
Semi Annual Services:
Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.
C2 Train Station, 11 Station Place
Approximately 5,000 square feet consisting of office space and four restrooms.
Normal Operating Hours: 10:00 am to 8:00 pm
Days of Service: Seven Days a Week
Daily service to include the following:
Public Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers. Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries.
Lobby Area:
Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop lobby hard surface floors.
Wet mop lobby hard surface floors.
Clean glass inside and out on glass doors at main building entrances.
Weekly services to include the following:
Sweep and dust mop office hard surface floors.
Wet mop office hard surface floors.
Empty all wastepaper receptacles and food waste receptacles. Replace clean liners as necessary.
Clean staff restroom per above specification.
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Agreement for Services v. August 2022 Page 56 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Front Office area and Meeting Room.
Provide a crew and all necessary equipment to machine scrub the tile floors in the rest rooms. Clean air supply and exhaust fans/vents in office area and restrooms.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Machine scrub all hard surface floors.
Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.
C3 City Hall and Rotunda, 200 Lincoln Avenue
Approximately 50,000 square feet consisting of office space, ten restrooms and one kitchen.
Normal Operating Hours: 8:00 am to 8:00 pm
Days of Service: Seven Days a Week
Daily service to include:
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers. Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries.
General Daily Services:
Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop all non-carpeted floors.
Empty all wastepaper receptacles and food waste receptacles. Replace clean liners as necessary Wet mop as needed, not less than twice a week, all non-carpeted floors. Clean glass inside and out on glass doors at main building entrances. Dust flat surfaces.
Vacuum carpeted areas.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Quarterly Services:
Agreement for Services v. August 2022 Page 57 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. Clean air supply and exhaust fans/vents in office area and restrooms.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings. Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.
C4 Permit Center, 65 W. Alisal Street
Approximately 29,807 square feet consisting of office space, six restrooms and two kitchens.
Normal Operating Hours: 8:00 am to 6:00 pm
Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, and Friday
Daily service to include the following:
Restrooms:
Empty all wastepaper receptacles and replace clean liners as necessary. Empty any other waste receptacles in restrooms.
Polish all metal and mirrors.
Clean and disinfect washbasins, toilet bowls and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution; clean tile walls and toilet partitions. Clean all dispensers.
Refill soap, towel, tissue and seat cover dispensers.
General Daily Services:
Dust office furniture, counter tops, ledges, handrails, picture frames, telephones, etc. Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
Spot-clean walls, glass, doors, doorframes and partitions. Sweep and dust mop all hard surface floors.
Mop as needed, not less than twice a week, all floors. Empty shredders and recycle containers into the correct recycle bins. Vacuum upholstered surfaces.
Weekly, place recycle bins outside for pickup.
Inspect kitchen and clean as needed sink, counter tops, oven, and floor. Inspect towel dispenser batteries and change batteries if needed. Contractor to p rovide batteries. Vacuum carpet twice weekly.
Clean glass inside and out on glass doors at two main building entrances.
Weekly Services:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Agreement for Services v. August 2022 Page 58 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Inspect/Replace waterless urinal cartridges.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Clean air supply and exhaust fans/vents in office areas and restrooms. Clean all interior glass inside and out and all glass inside and out at two main entrances to the building.
Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors .
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.
C5 Salinas Municipal Airport (Multiple Locations)
TERMINAL BUILDING, 30 Mortensen Avenue
Approximately 1,630 square feet consisting of lobby area and restrooms.
Normal Operating Hours: Seven days a week
Monday thru Friday: 8:00 am to 5:00 pm
Saturday and Sunday: 8:00 am to 4:00 pm
Days of Service:
Restrooms & Lobby: Seven Days a Week
Daily service to include the following:
Restrooms (Seven Days a Week):
Empty all waste-paper receptacles and replace liners as needed. Empty sanitary waste receptacles in restroom.
Spot-clean doors as needed.
Clean and disinfect washbasins, toilet bowls, and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution.
Clean all dispensers, mirrors, tile walls, and partitions. Refill soap, towel, tissue, and seat cover dispensers.
Lobby (Seven Days a Week):
Dust lobby furniture and counter tops.
Empty all waste baskets and food waste receptacle. Replace liners as needed. Spot-clean walls, glass/wood doors, and doorframes.
Sweep and dust mop vinyl floors and stairs.
Damp mop vinyl floors and stairs (Three Days a Week and Spot Clean as needed). Vacuum door mats.
Clean/disinfect drinking fountain.
Agreement for Services v. August 2022 Page 59 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Weekly service to include the following:
Restrooms:
Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean ledges and windowsills.
Lobby:
Dust windowsills, picture frames, and clean/disinfect handrails. Empty recycle containers into the correct recycle bins. Wipe down furniture with neutral cleaner.
Disinfect all doorknobs, desks, keyboards, phones, etc.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.
Restrooms:
Machine scrub tile floors.
Clean all windows surfaces inside/outside and exhaust fans cover.
Lobby:
Clean all windows surfaces inside/outside and air supply vents. Dust fire suppression lines and remove cobwebs inside and outside.
BUILDING 240, 240 Mortensen Avenue
Approximately 1,235 square feet consisting of lobby, breakroom, and restrooms areas.
Normal Operating Hours: 8:00 am. to 6:00 pm.
Days of Service:
Restrooms: Three days a week. Monday, Wednesday, Saturday.
Lobby: Three days a week. Monday, Wednesday, Saturday.
Breakroom: Three days a week. Monday, Wednesday, Saturday.
Daily service to include the following:
Restrooms (Three Days a Week):
Empty all wastepaper receptacles and replace liners as needed. Empty sanitary waste receptacles in restroom.
Clean and disinfect washbasins and toilet bowl.
Disinfect underside and tops of toilets.
Clean floors with germicidal solution.
Clean all dispensers, mirrors, vinyl walls, and doors. Refill soap, tissue, and seat cover dispensers.
Lobby (Three Days a Week):
Dust lobby furniture and counter tops.
Spot-clean glass doors and doorframes.
Vacuum carpet.
Breakroom (Three Days a Week):
Empty all wastepaper receptacles and food waste receptacle. Replace liners as needed. Sweep and dust mop all linoleum floors.
Agreement for Services v. August 2022 Page 60 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Damp mop linoleum floors.
Clean/disinfect kitchen sink and counter.
Refill towel dispensers.
Weekly service to include the following:
Lobby:
Dust windowsills, picture frames, and clean/disinfect handrails. Disinfect all doorknobs, desks, keyboards, phones, etc.
Breakroom:
Inspect towel dispenser and change batteries if needed. Empty recycle containers into the correct recycle bins.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.
Restrooms:
Clean exhaust fans cover and Scrub linoleum floors.
Lobby:
Clean all windows surfaces inside/outside, air supply vents, and dust blinds. Machine scrub or scrub linoleum/tile floors.
Breakroom:
Scrub linoleum floor.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.
Lobby:
Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.
Airport Office, 342 Airport Boulevard
Approximately 2400 square feet consisting of conference room, breakroom, restrooms and general office space.
Normal Operating Hours: 8:00 am. To 5:00 pm.
Days of Service: Two Days a Week
Tuesday and Friday
Office:
Clean/Disinfect counter tops (front office-public counters), doorknobs, desks, keyboards, phones, etc.
Empty all waste baskets and replace liners as needed. Spot clean walls and doors as needed.
Clean/Disinfect kitchen sink and counter.
Damp mop linoleum floors.
Dust office furniture, counter tops, ledges, windowsills. Picture frames, telephones, etc.
Agreement for Services v. August 2022 Page 61 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Vacuum carpet.
Empty shredders and recycle containers into the correct recycle bins. Clean glass doors (entrance, conference room, and Manager’s office).
Restrooms:
Empty all waste-paper receptacles and replace liners as needed. Empty sanitary waste receptacles in restroom.
Spot clean doors as needed.
Clean and disinfect washbasins, toilet bowls, and urinals. Disinfect underside and tops of toilets.
Clean floors with germicidal solution.
Clean all dispensers, mirrors, tile walls, and partitions. Refill soap, towel, tissue, and seat cover dispensers. Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. Clean ledges and windowsills.
Breakroom:
Empty all wastepaper receptacles and food waste receptacle. Replace liners as needed. Sweep and dust mop all linoleum floors.
Damp mop linoleum floors.
Clean/disinfect kitchen sink and counter.
Refill towel dispensers.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.
Restrooms:
Machine scrub tile floors. Machine scrub or scrub shower wall and floor. Clean all window surfaces inside/outside and exhaust fans cover.
Offices:
Clean all windows surfaces inside/outside, air supply vents, and dust blinds.
Breakroom:
Scrub linoleum floor.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.
Offices:
Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.
Restrooms:
Machine scrub or scrub shower wall and floors.
SOUTHSIDE RESTROOMS, 1545 & 1595 Moffett Street
Approximately 256 square feet consisting of restrooms.
Normal Operating Hours: 24 hours
Agreement for Services v. August 2022 Page 62 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Days of Service: Three Days a Week
Monday, Wednesday, Saturday
Daily service to include the following:
Restrooms (Three Days a Week):
Empty all wastepaper receptacles and replace liners as needed. Empty any other waste receptacles in restrooms.
Clean and disinfect washbasins and toilet bowl.
Disinfect underside and tops of toilets.
Clean floors with germicidal solution.
Clean all dispensers, mirrors, and tile walls.
Refill soap, towel, tissue and seat cover dispensers. Stock sanitary pad containers.
Weekly Services:
Inspect towel dispenser and automatic air freshener change batteries/cartridges if needed. Clean windowsills and remove cobwebs.
Disinfect all doorknobs.
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Clean all window surfaces inside/outside and exhaust fans cover.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. Machine scrub or scrub linoleum/tile floors.
C6 Community Center / Sherwood Hall, 940 N. Main Street
Approximately 46,825 square feet consisting of a multipurpose auditorium, 4 dressing rooms with restrooms, 6 sets of restrooms (this includes 2 sets of restrooms in the community center side) and one unisex restroom for guest use and a commercial kitchen. The contractor selected to work at this site must have verifiable, hands-on experience operating a motorized retractable seating unit.
The auditorium can seat approximately 450 people for banquets, conferences or similar events. For stage events the auditorium can seat up to 1,500 people. The auditorium has a motorized retractable seating unit. The requirements for each event and the overall frequency of events will vary.
Prior to each event, the contractor will be required to:
Set up per written direction. A set up could include moving the motorized seating unit and performing the necessary work to make the unit useable. Setting tables and chairs in the auditorium, lobbies, and meeting rooms in the Community Center as required.
After each event, contractor will be required to:
Perform a thorough cleanup, which will include vacuuming the entire seating unit, balcony seating and carpet and dust mopping the stage. In the case of an open floor event the floor must be thoroughly dust mopped and damp mopped.
Wipe down and properly store all tables and chairs used at the event. Thorough cleaning of all restrooms, mopping of all hard floor surfaces along with vacuuming and spot cleaning of all carpet surfaces. If the kitchen and/or bar was used for the event , a thorough
Agreement for Services v. August 2022 Page 63 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
cleaning of the kitchen and/or bar. Removal of all fingerprints and smudges on all the entry doors to Sherwood Hall.
Normal Operating Hours: Varies
Days of Service: Varies
Quarterly Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of event hours. In no event shall services interrupt normal activities at City facilities. Clean, polish, and disinfect all brass or shiny door hardware railings.
Semi Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of event hours. In no event shall services interrupt normal activities at City facilities. Clean the inside and outside of all windows and doors throughout Sherwood Hall. Clean using the extraction method all carpeting throughout Sherwood Hall. Machine scrub all hard surface floor in all restrooms throughout Sherwood Hall.
Annual Services:
Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any annual services. All annual services are to be performed outside of event hours. In no event shall services interrupt normal activities at City facilities. Clean, strip and wax all hard floor surfaces throughout Sherwood Hall. Clean using the extraction method all carpeting in the retractable seating unit.
C7 CITY PARK RESTROOMS, Various Locations
13 sets of restrooms at various City parks to be locked and/or cleaned at dusk. (In the event someone refuses to leave the restroom, Call 911)
Normal Operating Hours: Dawn to Dusk
Days of Service: Seven days a week including holidays
Cesar Chavez Park, 250 N. Madeira Ave
Natividad Creek Park, 1395 Nogal Drive
Sherwood Park, 920 N. Main Street
Closter Park, 401 Towt Street (2 sets of restrooms)
Central Park, 420 Central Avenue
Veterans Memorial Park, 855 E. Laurel Drive
El Dorado Park, 1655 El Dorado Drive (2 sets of restrooms) Laurel Park, 340 E. Laurel Drive
Hartnell Park, 725 W. Acacia Street
Claremont Manor Park, 1220 San Fernando Drive
Monte Bella Community Park, 1601 Monte Bella Blvd.
Park Gates to be locked at dusk:
El Dorado Park weekends only
Monte Bella Community Park
Dog Park at Natividad Creek
McKinnon Park
Daily restroom service to include the following:
Agreement for Services v. August 2022 Page 64 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Scrub all toilets, urinals, sinks, and dispensers
Use Cleaner and hose down and squeegee floor
Lock doors
Agreement for Services v. August 2022 Page 65 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
ATTACHMENT E: DECLARATION OF LOCAL BUSINESS ENTERPRISE
FORM
Business Information (All information must be completed) (Please type or print clearly in ink)
Business Name: _________________________________________________________________
Business Address: _______________________________________________________________
Local Business Office Address: __________________________, Salinas, California _________
City of Salinas Business License Number: ____________________________________________
No. of Employees: ______________ No. of Full-Time Employees in Salinas ________________
Current on all City of Salinas taxes, fees, assessments, and fines? □ Yes □ No
Currently subject to enforcement action by the City or in litigation with the City? □ Yes □ No
Year began doing business within the city of Salinas: ____________
Newly established business (doing business within the city of Salinas less than one year): is the newly established business owned by an individual(s) formerly employed by a local business enterprise? □ Yes □ No If Yes, for what years? ________________________________
Any person claiming to be a local business enterprise as defined in Article III -A of Chapter 12 of the Salinas Municipal Code shall so certify in writing under penalty of perjury that they meet all the criteria listed in Salinas Municipal Code section 12 -28.020, subsection (d). A local business enterprise shall be required to submit such declaration on an annual basis and shall immediately notify the City’s Purchasing Officer if there is any change in circumstances which would disqualify it from application of the preference. The City shall not be responsible or required to verify the accuracy of any such certifications and shall have sole discretion to determine if a person meets the definition of “local business enterprise.”
CERTIFICATION
I declare that I am 18 years of age or older and the information contained in the foregoing application is true and correct to the best of my knowledge. Under penalties of perjury, I certify that all the information provided herein is correct and that the business enter prise I am representing meets all of the criteria set forth in Salinas Municipal Code section 12-
28.020, subsection (d) for a “local business enterprise.” I declare that I am authorized to submit this Declaration for and on behalf of myself and the organization described above.
Signature ________________________________ Date
Agreement for Services v. August 2022 Page 66 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
___________________________
Printed Name: ____________________________
Agreement for Services v. August 2022 Page 67 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
Attachment C
Agreement for Services v. August 2022 Page 68 of 68
Pedro C Estrada dba Estrada Janitorial Service
August 2022
EVALUATION SUMMARY
REQUEST FOR PROPOSALS: CITY‐WIDE JANITORIAL SERVICES
RFP Published: July 2022; Awarded: November 2022
points Criteria
25 Qualifications of Entity
and Key Personnel
Includes the ability to provide the requested scope of services, the contractor’s financial capacity, recent experience conducting work of similar scope, complexity, and magnitude for other public agencies of similar size and references.
15 Approach to Providing
the Requested Scope
of Service
Includes an understanding of the RFP and of the project's scope of services, knowledge of applicable laws and regulations related to the scope of services.
10 Innovative and/or
creative approaches
Does the proposal seek efficiencies, safety, and other innovative ways to providing the services that provide additional efficiencies or increased performance capabilities
50 Price Proposals Price Proposals will be evaluated on the basis of the Total Estimated Annual Price submitted in Attachment C (Addendum #8 Updated attachment C which includes Hourly On-Call Rates)
Karla’s Janitorial Estrada’s Janitorial Central Maintenance Co
CCS Facility Olympic Cleaning Universal Building
Services
Monterey Pro Cleaning
Service
Premier Property
Preservation
ECO Bear
Points Points Points Points Points Points Points Points Points 100 Rater 1 Sean 43 85 41 53 55 75 11 40 53
100 Rater 2 Mila 60 70 70 60 70 75 0 70 55
100 Rater 3 Elani/Denise 95 70 70 0 90 75 0 95 0
100 Rater 4 Earl 65 40 55 35 40 40 0 65 40
100 Rater 5 Vivian 67 83 78 78 76 77 0 77 71
100 Rater 6 John 52 64 72 67 67 72 0 55 52
600 Possible total points X6 Raters 382 412 386 293 398 414 11 402 271 Local Preference
+10% of total
points
41.2 Grand Total 382 453.2 386 293 398 414 11 402 271
Total Cost
(Annual)
$439,344 $789,480 $455,820 $1,260,063 $635,692 $726,124 Incomplete $455,975 $2,994,300
Annual Cost
Annual Cost
Annual Cost
Annual Cost
Annual Cost
Annual Cost
Annual Cost
Annual Cost
Annual Cost
Cost Proposal for Libraries $94,728 $190,020 $114,000 $179,367 $157,128 $138,876 $316,800 $86,112 $898,560 Points for Libraries
TOTAL SCORE FOR
LIBRARIES
Cost Proposal for Rec Centers $74,472 $114,960 $60,180 $368,532 $122,644 $151,632 $0 $73,554 $625,860 Points for Rec Centers
TOTAL SCORE FOR REC
CENTERS
Cost Proposal for Airport Only $31,200 $52,500 $13,200 $152,916 $60,324 $51,732 $0 $23,621 $103,410 Points for Airport Only
TOTAL SCORE FOR
AIRPORT ONLY
Cost Proposal for Sherwood Only $11,004 $28,800 $21,600 $90,372 $49,824 $23,040 $0 $83,720 $138,240 Points for Sherwood Hall Only
TOTAL SCORE FOR
SHERWOOD HALL ONLY
Cost Proposal for Other City Facilities $227,940 $403,200 $246,840 $468,876 $245,772 $360,884 $0 $188,968 $1,228,230 Points for City Facilities
TOTAL SCORE FOR OTHER
CITY FACILITIES
COST PROPOSAL SUMMARY
REQUEST FOR PROPOSALS: CITY‐WIDE JANITORIAL SERVICES
RFP Published: July 2022