Agenda Packet — Salinas City Council, February 6, 2024 (part 1 of 2)

Tuesday, February 6, 2024
4:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.cityofsalinas.org

SALINAS ROTUNDA
City Council
Mayor Kimbley Craig
Councilmembers:

Carla Viviana González, District 1 - Tony Barrera, District 2 Steve McShane, District 3 - Orlando Osornio, District 4 Andrew Sandoval, District 5 - Anthony Rocha, District 6 Jim Pia, Interim City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final

February 6, 2024City Council Meeting Agenda - Final

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PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record.

PUBLIC COMMENT TIME RESTRICTIONS
Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.

GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consent, Consideration, and Closed session items should be held until the items are reached. The public may request that the legislative body consider adding an item for consideration on a future agenda. The public may comment on scheduled agenda items, including closed session items, as they are considered.

CONSIDERATION
ID#24-003 City Council Committees/Regional Board Appointments Recommendation: Consider and approve appointment to Monterey One Water and the City Charter/Decorum Committee.

ID#24-046 Urban Forest Management Plan

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February 6, 2024City Council Meeting Agenda - Final
Recommendation: Approve a Resolution adopting the City of Salinas Urban Forest Management Plan.

ID#24-028 Fiscal Year 23-24 Mid-Year Budget Review and Supplemental Appropriation Requests
Recommendation: Approve a Resolution receiving the fiscal year 23-24 mid-year budget performance review and authorizing budget adjustments identified in the budget performance review.

CONSENT AGENDA
All matters listed under Consent Agenda may be enacted by one motion unless a member of the Council or the public requests discussion or a separate vote.

ID#24-062 Minutes
Recommendation: Approve minutes of January 23, 2024.

ID#24-057 Financial Claims
Recommendation: Approve financial claims report.

ID#24-031 Citywide Sidewalk Repair Project Phase II, CIP 9720 Award Recommendation: Approve a Resolution awarding a contract to JJR Construction, Inc. for the Citywide Sidewalk Repair Project Phase II, CIP No. 9720 in the amount of $1,688,963.51 and authorizing the Interim City Manager to approve additional work contract change orders for an amount not to exceed $400,000.

ID#24-036 Organic Materials Direct Service Provider Agreement with Atlas Organics Recommendation: Approve a Resolution authorizing the Interim City Manager to execute a contract with Atlas Organics for organic materials in an amount not to exceed $67,000.

ID#24-040 Amendment No. 2 to the Integrated Regional Water Management Sub-Grant Disbursement Agreement with Monterey One Water
Recommendation: Approve a Resolution authorizing the Interim City Manager to execute Amendment Number 2 with the Integrated Regional Water Management (IRWM) sub-grant disbursement agreement with Monterey One Water.

ID#24-043 Surplus Vehicles and Equipment for Disposal
Recommendation: Approve a Resolution pursuant to Salinas Municipal Code section 12-15 declaring vehicles and equipment surplus and authorizing their disposal.

ID#24-044 Amendment to the Monterey Street Parking Garage Operations Contract Recommendation: Approve a Resolution authorizing the Interim City manager to enter into an Amendment to the services Agreement with Laz Parking California, LLC for the Monterey Street Parking Garage Operations Contract to increase the compensation by $8,000 for a total amount not to exceed $363,000.

ID#24-048 Annual License Fee for GrayKey Software
Recommendation: Approve a Resolution authorizing payment of $33,105 to Magnet Forensics for the annual license fee for GrayKey software.

ID#24-049 Axon Equipment and Services for Police and Community Development

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February 6, 2024City Council Meeting Agenda - Final
Departments
Recommendation: Approve a Resolution authorizing the direct purchase and payment of service fees for Axon equipment and software services to support the Police Department with total costs not to exceed $237,746.71. Approve a Resolution authorizing the direct purchase of body worn cameras for Code Enforcement Officers with total costs not to exceed $44,051.73.

COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.

CLOSED SESSION
Receive public communications from the audience on Closed session items.

The City Council will recess to closed session pursuant to:

ID#24-063 a. Anticipated Litigation - California Government Code Section 54956.9(d)(2), conference with legal counsel regarding significant exposure to litigation (one cases).
b. Existing Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, California Department of Housing and Community Development v. Shangri-La Industries, LLC et al., Los Angeles County Superior Court Case No. 24STCV00629.
c. Existing Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Alisal Union School District, et al. v. City of Salinas, et al., Monterey County Superior Court Case No. 20CV00340. d. Existing Litigation - California Government Code Section 54956.9, conference with legal counsel regarding, Dale Fors v. City of Salinas, Workers’ Compensation Appeals Board Case Number(s): ADJ14550851; ADJ15956023. e. Public Employee Appointment - California Government Code Section 54957(b)(1), City Manager.

ADJOURNMENT
_____________________________
Patricia M. Barajas, City Clerk

AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.cityofsalinas.org in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.

Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or

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February 6, 2024City Council Meeting Agenda - Final
accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.

PUBLIC NOTIFICATION
This agenda was posted on February 2, 2024 in the Salinas Rotunda and City's website.

Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx, televised live on Comcast Channel 25 and on http://www.youtube.com/thesalinaschannel at 4:00 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on Friday, Saturday, Monday and Wednesday following the meeting. For the most up-to-date Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/SalinasChannel25. All past City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.

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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-003, Version: 1
City Council Committees/Regional Board Appointments
Consider and approve appointment to Monterey One Water and the City Charter/Decorum Committee.

City of Salinas Printed on 2/2/2024Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: JANUARY 9, 2024
DEPARTMENT: ADMINISTRATION
FROM: KIMBLEY CRAIG, MAYOR
BY: PATRICIA M. BARAJAS, CITY CLERK
TITLE: CITY COUNCIL COMMITTEES/REGIONAL BOARD

APPOINTMENTS

RECOMMENDED MOTION:

Approve the committees/regional board appointments for 2024.

EXECUTIVE SUMMARY:

Annually, and following an election, the M ayor is required to make appointment s to the City Council subcommittees and regional boards on which the City is represented. In January 2023, the City Council directed staff to annually ratify the appointments by action of the Council. This report is intended to present the City Council with the list of appointments for ratification. Appointment shall be made during the first meeting in January to ensure timely appointments and representation on all boards and committees.

BACKGROUND:

On January 10, 2023, the City Council requested the Mayor’s appointments to City Committees/Regional Board be ratified by the Council annually. Pursuant to Salinas City Code Section 2-1, Rule 2(c), the Mayor may make appointments to the Council Subcommittees and Regional Boards upon assuming office at a City Council meeting. Additionally, Section A.3 of the City Council Rules of Procedure and Order of Business, City Council Resolution 20742, also allows the Mayor to appoint City Council members to regional board or other legislative bodies on which the City Council is represented. Practice has been for the Mayor to consult with Councilmembers before making any changes in appointments.

On December 2022, Councilmembers Sandoval and Rocha further requested Council consider changes to Salinas Municipal Code and the City Council Rules of Procedure and Order of Business as they relate to the Mayor’s appointment authority, City Council meeting time, and the reestablishment of the Council Rules/Decorum Committee. The Council Rules/Decorum Committee comprised of Councilmember McShane and Sandova l met in the Spring of 2023 and recommended such changes which may only be done by an amendment to the Municipal Code and Page | 2
Resolution 20742. The Committee’s recommended changes will be scheduled for future Council consideration and will depend on the timing of any follow -up to City Council Strategic Planning process or as an independent Consideration item at an upcoming regular session of Council. Said item would also focus on Council norms and decorum.

Attached are the recomm ended appointments for 2024 as presented by Mayor Craig for Council approval. Also attached is Exhibit C – Regional Board Compensation and Exhibit D – Regional Board Attendance for reference.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has d etermined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378

STRATEGIC PLAN INITIATIVE:

This report aligns with the City Council’s goal of Effective and Culturally Responsive Government (City of Salinas Strategic Plan 2022-2025) by ensuring the city is represented in and working collaboratively on City/County-wide regional boards.

DEPARTMENTAL COORDINATION:

The Mayor and the City Clerk coordinated on this Report.

FISCAL AND SUSTAINABILITY IMPACT:

There is no fiscal impact related to the City of Salinas committees/regional board appointments.

ATTACHMENTS:

Exhibit A – Council Appointments 2024 by Member
Exhibit B – Committee/Regional Board Appointments List
Exhibit C – Regional Board Compensation
Exhibit D – 2023 Attendance

1/31/2024 Page 1

COMMITTEE/BOARD NAME CATEGORY REPRESENTATIVES
FINANCE STANDING COMMITTEE/BOARD Craig, Osornio, Rocha

HOUSING AND LAND USE/FUTURE GROWTH
AREA SUBCOMMITTEE STANDING COMMITTEE/BOARD Osornio, Rocha (CH), Sandoval EDUCATION AND OUTREACH SUBCOMMITTEE ADHOC COMMITTEES Gonzalez, Rocha, Sandoval

SALINAS DOWNTOWN COMMUNITY BOARD ADHOC COMMITTEES
McShane, Osornio, Rocha
FIREWORKS SUBCOMMITTEE ADHOC COMMITTEES Craig, Gonzalez, McShane STATE/FEDERAL LEGISLATIVE ADHOC COMMITTEES Craig, Gonzalez, McShane LITTER AND DEBRIS SUBCOMMITTEE ADHOC COMMITTEES Gonzalez, Osornio, Sandoval RODEO ADHOC COMMITTEES Craig, Osornio, Sandoval
EMS GREATER SALINAS REGIONAL COUNCIL ADHOC COMMITTEES Barrera, Gonzalez, Osornio CITY CHARTER/DECORUM COMMITTEE ADHOC COMMITTEES McShane, Sandoval ANIMAL SHELTER JPA ADHOC COMMITTEES Barrera, Craig, Gonzalez CITY/COUNTY MOU SUBCOMMITTEE ADHOC COMMITTEES Craig, McShane, Osornio CAR CLUB SUBCOMMITTEE ADHOC COMMITTEES Barrera, Osornio

MONTEREY BAY AIR RESOURCES DISTRICT
(700

FORM) REGIONAL BOARD APPOINTMENTS
Osornio (Rocha, Alternate)

COALITION OF HOMELESS SERVICE

PROVIDERS/CONTINUUM OF CARE REGIONAL BOARD APPOINTMENTS Craig (Rocha, Alternate)

ASSOCIATION OF MONTEREY BAY AREA
GOVERNMENTS (700 FORM) REGIONAL BOARD APPOINTMENTS
McShane (Barrera, Alternate)

CENTRAL COAST COMMUNITY ENERGY
(FORMERLY MONTEREY BAY COMMUNITY
POWER) (FORM 700) REGIONAL BOARD APPOINTMENTS
McShane (Barrera, Alternate)
COMMUNITY HUMAN SERVICE (FORM 700) REGIONAL BOARD APPOINTMENTS Rocha (Sandoval, Alternate) MONTEREY ONE WATER (700 FORM) REGIONAL BOARD APPOINTMENTS Craig (Sandoval, Alternate)

MONTEREY COUNTY CONVENTION/VISITORS

BUREAU REGIONAL BOARD APPOINTMENTS
Craig (McShane, Alternate)

MONTEREY SALINAS TRANSIT/REGIONAL TAXI
AUTHORITY (MST/RTA) (700 FORM) REGIONAL BOARD APPOINTMENTS Barrera (Osornio, Alternate)
POLICE ACTIVITIES LEAGUE (PAL) REGIONAL BOARD APPOINTMENTS Barrera, Sandoval REGIONAL SOCCER COMPLEX BOARD REGIONAL BOARD APPOINTMENTS Gonzalez (Rocha, Alternate)

SALINAS VALLEY BASIN GROUNDWATER
SUSTAINABILITY AGENCY (FORM 700) REGIONAL BOARD APPOINTMENTS Rocha (Gonzalez, Alternate)

SALINAS VALLEY SOLID WASTE AUTHORITY
(SVSWA) (FORM 700) REGIONAL BOARD APPOINTMENTS
Gonzalez, Rocha, Sandoval
(Osornio, Alternate)
SALINAS UNITED BUSINESS ASSOCIATION REGIONAL BOARD APPOINTMENTS Osornio (Gonzalez, Alternate)

TRANSPORTATION AGENCY OF MONTEREY
COUNTY/RAIL POLICY COMMITTEE (TAMC) (700

FORM) REGIONAL BOARD APPOINTMENTS
Sandoval (Rocha, Alternate)
CITY COUNCIL COMMITTEE/REGIONAL BOARD APPOINTMENTS (RATIFIED 01/23/2024) P:\CitClerk\COUNCIL SUBCOMMITTEE APPOINTMENTS.doc
DISTRICT 1 – Carla Gonzalez (11 appointments)
Regional Appointments (2 appointments – 1 appointment, 1 alternate)  Salinas Valley Solid Waste Authority
 Salinas Valley Basin Groundwater Sustainability Agency (Alt.) City Appointments (9 appointments)
 Education & Outreach Subcommittee
 Fireworks Subcommittee
 State/Federal Legislative Subcommittee
 Litter & Debris Subcommittee
 EMS Greater Salinas Regional Council
 Soccer Complex Board
 Animal Shelter JPA
 SUBA (Alt.)
DISTRICT 2 – Tony Barrera (8 appointments)
Regional Appointments (3 appointments - 1 appointment, 2 alternate)  MST
 AMBAG (Alt.)
 Central Coast Community Energy (Alt.)
City Appointments (5 appointments)
 Rodeo Subcommittee
 EMS Greater Salinas Regional Council
 Animal Shelter JPA
 Police Activities League
 Car Club Subcommittee
DISTRICT 3 – Steve McShane (10 appointments)
Regional Appointments (3 appointments – 2 appointments, 1 alternate)  AMBAG (Exec. Committee)
 Central Coast Community Energy (Past CHAIR)
 Monterey County Convention & Visitors Bureau (Alt.)
City Appointments (7 appointments)
 Salinas Downtown Community Board
 Fireworks Subcommittee
 City/County MOU Subcommittee
 Litter Debris Subcommittee
 State/Federal Legislative Subcommittee
 City Charter/Decorum Committee

DISTRICT 4 – Orlando Osornio (11 appointments)
Regional Appointments (3 appointments – 1 appointment, 2 alternate)  Monterey Bay Air Resources District
 Monterey Salinas Transit (Alt.)
 Salinas Valley Solid Waste Authority (Alt)
City Appointments (8 appointments)
 Finance Subcommittee
 Housing & Land Use Subcommittee
 Salinas Downtown Community Board
 City/County MOU Subcommittee
 Rodeo Subcommittee
 EMS Greater Salinas Regional Council
 SUBA
 Car Club Subcommittee
DISTRICT 5 – Andrew Sandoval (9 appointments)
Regional Appointments (4 appointments – 2 appointments, 2 alternate)  TAMC
 Salinas Valley Solid Waste Authority
 Community Human Services (Alt.)
 Monterey One Water (Alt.)
City Appointments (5 city appointments)
 Housing & Land Use Subcommittee
 Litter & Debris Subcommittee
 City Charter Subcommittee
 Police Activities League
DISTRICT 6 – Anthony Rocha (11 appointments)
Regional Appointments (6 appointments – 3 appointments, 3 alternate)  Salinas Valley Solid Waste Authority (CHARI)
 Community Human Services
 Salinas Valley Basin Groundwater Sustainability Agency  Monterey Bay Air Resources District (Alt.)
 Coalition of Homeless Service Providers/Continuum of Care (Alt.)  TAMC (Alt.)
City Appointments (5 appointments)
 Finance Subcommittee
 Housing & Land Use Subcommittee (CHAIR)
 Education & Outreach Subcommittee
 Regional Soccer Complex Board (Alt.)
 Salinas Downtown Community Board

MAYOR – Kimbley Craig (10 appointments)
Regional Appointments (3 appointments)
 Coalition of Homeless Service Providers (REQUIRED/Mayor)  Monterey One Water
 Monterey County Convention & Visitors Bureau
City Appointments (7 appointments)
 CASP (REQUIRED/Mayor)
 Finance Subcommittee
 Fireworks Subcommittee
 City/County MOU
 State/Federal Legislative Subcommittee
 Rodeo Subcommittee
 Animal Shelter JPA (Alt.)
1/4/2024 Page 1

COMMITTEE/BOARD NAME CATEGORY REPRESENTATIVES
FINANCE STANDING COMMITTEE/BOARD Craig, Osornio, Rocha

HOUSING AND LAND USE/FUTURE GROWTH
AREA SUBCOMMITTEE STANDING COMMITTEE/BOARD Osornio, Rocha (CH), Sandoval EDUCATION AND OUTREACH SUBCOMMITTEE ADHOC COMMITTEES Gonzalez, Rocha

CANNABIS SUBCOMMITTEE
ADHOC COMMITTEES Gonzalez, McShane, Osornio
CITY CHARTER/DECORUM COMMITTEE ADHOC COMMITTEES McShane, Sandoval ANIMAL SHELTER JPA ADHOC COMMITTEES Barrera, Craig, Gonzalez CITY/COUNTY MOU SUBCOMMITTEE ADHOC COMMITTEES Craig, McShane, Osornio CAR CLUB SUBCOMMITTEE ADHOC COMMITTEES Barrera, Osornio

MONTEREY BAY AIR RESOURCES DISTRICT
(700

FORM) REGIONAL BOARD APPOINTMENTS
Osornio (Rocha, Alternate)

COALITION OF HOMELESS SERVICE

PROVIDERS/CONTINUUM OF CARE REGIONAL BOARD APPOINTMENTS Craig (Rocha, Alternate)

ASSOCIATION OF MONTEREY BAY AREA
GOVERNMENTS (700 FORM) REGIONAL BOARD APPOINTMENTS
McShane (Barrera, Alternate)

MONTEREY COUNTY CONVENTION/VISITORS

BUREAU REGIONAL BOARD APPOINTMENTS
Craig (McShane, Alternate)

SALINAS VALLEY BASIN GROUNDWATER
SUSTAINABILITY AGENCY (FORM 700) REGIONAL BOARD APPOINTMENTS Rocha (Gonzalez, Alternate)

TRANSPORTATION AGENCY OF MONTEREY
COUNTY/RAIL POLICY COMMITTEE (TAMC) (700

FORM) REGIONAL BOARD APPOINTMENTS
Sandoval (Rocha, Alternate)
CITY COUNCIL COMMITTEE/REGIONAL BOARD APPOINTMENTS (RATIFIED xx/xx/xxxx) P:\CitClerk\COUNCIL SUBCOMMITTEE APPOINTMENTS.doc
Regional Board Compensation

Exhibit C - Compensation

Association of Monterey Bay Area Governments
 $50.00 per meeting
 Travel accommodations and mileage reimbursement for Board approved travel

Central Coast Community Energy
 $100.00 per meeting
 Reimbursable mileage for off-site meetings only

Community Human Services
 NONE

Monterey Bay Air District Board
 $100.00 per meeting
 Reimbursable mileage for in-person meeting

Monterey County Convention and Visitors Bureau (Nominated/Approved by Board)  NONE

Monterey One Water
 $100.00 per meeting
 Reimbursable mileage for in-person meetings

Monterey-Salinas Transit
 $100.00 per meeting
 Reimbursable mileage for in-person meetings

Salinas Valley Solid Waste Authority
 $100.00 per meeting

Salinas Valley Groundwater Sustainability Agency
 $100.00 per meeting
 Reimbursable mileage for in-person meetings

Transportation Agency for Monterey County
 $50.00 per meeting
 Reimbursable mileage for in-person meetings

Regional Board Compensation

Exhibit C - Compensation

Other Boards represented by Mayor per their Bylaws

Coalition of Homeless Service Providers/Continuum of Care  NONE

Local Agency Formation Commission
 Travel accommodations and mileage reimbursement for Board approved travel

Community Safety Alliance for Peace
 NONE

*Appointees have the option to decline stipend and reimbursements at their discretion Regional Board Appointee Attendance 2023

Exhibit D - Attendance
Association of Monterey Bay Area Governments

BOARD *Jan Feb Mar Apr May Jun *Jul Aug Sep Oct Nov *Dec Total McShane
(Salinas) - 1 1 0 1 1 - 0 0 0 1 - 5
Barrera
(Salinas Alt.) - 0 0 1 0 0 - 1 0 1 0 - 3
*Meeting cancelled/No meeting

Central Coast Community Energy

BOARD *Jan Feb *Mar *Apr May Jun *Jul *Aug Sep *Oct *Nov Dec Total McShane
(Salinas) - 1 - - 1 1 - - 2 - - 1 6
Barrera
(Salinas Alt.) - 0 - - 0 0 - - 0 - - 0 0
*Meeting cancelled/No meeting

Community Human Services

BOARD Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov *Dec Total Rocha
(Salinas) 0 1 0 0 0 0 0 1 0 0 0 - 2
Sandoval
(Salinas Alt.) 0 0 0 0 0 0 0 0 0 0 0 - 0
*Meeting cancelled/No Meeting

Monterey Bay Air District Board

BOARD Jan Feb *Mar Apr *May Jun *Jul Aug *Sep Oct *Nov Dec Total Osornio
(Salinas) 0 0 - 1 - 0 - 1 - 0 - 1 3
Rocha
(Salinas Alt.) 0 0 - 0 - 0 - 0 - 0 - 0 0
*Meeting cancelled/No Meeting

Monterey County Convention and Visitors Bureau

BOARD Jan *Feb *Mar Apr May Jun *Jul *Aug Sep Oct *Nov *Dec Total Craig
(Salinas) 1 - - 1 1 0 - - 1 1 - - 5
McShane
(Salinas Alt.) 0 - - 0 0 0 - - 0 0 - - 0
*Meeting cancelled/No Meeting

Regional Board Appointee Attendance 2023

Exhibit D - Attendance
Monterey One Water

BOARD Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov *Dec Total Craig
(Salinas) 1 1 1 1 2 2 2 1 2 2 1 - 16
Sandoval
(Salinas Alt.) 0 0 0 0 0 0 0 0 0 0 0 - 0
*Meeting cancelled/No meeting

Monterey-Salinas Transit

BOARD Jan Feb Mar Apr May Jun Jul *Aug Sep Oct Nov Dec Total Barrera
(Salinas) 1 1 1 1 1 2 1 - 1 1 1 1 12
Osornio
(Salinas Alt.) 0 0 0 0 0 0 0 - 0 0 0 0 0
*Meeting cancelled/No meeting

Salinas Valley Solid Waste Authority

BOARD Jan Feb Mar Apr May Jun *Jul Aug *Sep Oct Nov Dec Total Rocha
(Salinas) 1 1 1 1 1 1 - 1 - 1 1 1 10
Gonzalez
(Salinas) 1 1 1 1 1 0 - - 0 0 0 5
Sandoval
(Salinas) 1 1 1 1 1 1 - 1 - 1 1 1 10
*Meeting cancelled due to lack of quorum.

Salinas Valley Groundwater Sustainability Agency

BOARD Jan Feb Mar Apr May Jun Jul *Aug Sep Oct Nov *Dec Total Rocha
(Salinas) 1 1 1 1 1 1 1 - 0 1 1 - 10
Gonzalez
(Salinas Alt.) 0 0 0 0 0 0 0 - 0 0 0 - 0
*Meeting cancelled/No meeting

Transportation Agency for Monterey County

BOARD Jan Feb Mar Apr May Jun *Jul Aug Sep Oct Nov Dec Total Sandoval
(Salinas) 2 2 1 1 2 1 - 1 2 2 1 1 16
Rocha
(Salinas Alt.) 0 0 0 0 0 0 - 0 0 0 0 0 0
*Meeting cancelled/No meeting
Regional Board Appointee Attendance 2023

Exhibit D - Attendance
Other Boards represented by Mayor per their Bylaws

Local Agency Formation Commission

BOARD Jan *Feb Mar Apr May Jun *Jul Aug Sep Oct Nov Dec Total Craig
(Salinas) 1 - 1 1 1 1 - 1 1 1 1 1 10
*Meeting cancelled/No meeting

Coalition of Homeless Service Providers/Continuum of Care

BOARD *Jan Feb *Mar Apr *May Jun *Jul Aug *Sep Oct *Nov Dec Total Craig
(Salinas) - 1 - 1 - 1 - 1 - 1 - 1 6
*Meeting cancelled/No meeting

Community Alliance for Safety and Peace

BOARD Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Craig
(Salinas) 1 2 1 1 2 2 2 2 1 2 2 1 19
*Meeting cancelled/No meeting

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-046, Version: 1
Urban Forest Management Plan
Approve a Resolution adopting the City of Salinas Urban Forest Management Plan.

City of Salinas Printed on 2/2/2024Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 6, 2024
DEPARTMENT: DEPARTMENT OF PUBLIC WORKS
FROM: DAVID JACOBS, DIRECTOR
BY: ADRIANA ROBLES, CITY ENGINEER
TITLE: CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

RECOMMENDED MOTION:

A motion to approve a Resolution adopting the City of Salinas Urban Forest Management Plan.

EXECUTIVE SUMMARY:

The City of Salinas was awarded a grant from the CAL FIRE Community Forestry Program to complete an Urban Forest Management Plan (UFMP), which serves as a long-term road map for future planning, planting, maintenance, and tree equity of the City’s urban forest. The UFMP was released for public review thirty -day (30) public comment period, and the resulting UFMP is brought to the City Council for adaption.

BACKGROUND:

Climate change is predicted to cause substantial negative impacts to commonly planted tree species in California. Developing a sustainable urban forest can provide direct benefits to creating resilient communities by providing cooler temperatures during ex treme heat, intercepting and storing stormwater, and offering cleaner air to those who live beneath the tree canopy. Growing and maintaining a sustainable urban forest will help ensure trees continue to deliver maximum levels of these vital services when adverse conditions arise.

In February 2021, the California Department of Forestry and Fire Protection (CAL FIRE) awarded the City of Salinas grant funding from Proposition 68 to complete the UFMP and plant 300 trees on City properties. The City’s Forestry, Engineering, and Waste, Water, and Energy divisions (within the Public Works department) are the main City entities that were responsible for overseeing the UFMP’s development and implementation. The divisions provided key insights into City practices, co ordinated with internal and external interested parties, and participated in community engagement events. The following steps were conducted to develop the UFMP.

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Analysis of Current Practices
The analysis of current practices was initially informed by r eviewing City planning documents including the General Plan, Alisal Vibrancy Plan, Urban Greening Plan, Parks and Libraries Master Plan, and the most recent Urban Forest Assessment. This review also included extensive analyses of urban forest policies, fun ding mechanisms, tree management practices, ordinances, and procedures. A comprehensive review of the status of Salinas’ urban forestry program provides a baseline for understanding the effectiveness of City tree management.

Urban Forest Inventory and Analysis
An inventory of all City -managed trees was conducted in 2014 , and the inventory data was used to analyze the City -managed trees based on sustainability metrics and to estimate the environmental services and economic benefits provided by these publi c trees. The sustainability metrics analyzed include species diversity, age distribution based on diameter at standard height (DSH), tree condition distribution, water use rating, and climate preparedness. These metrics determine the condition of the City -managed urban forest and help identify what management practices will need to be improved to have the most meaningful impact on tree health and safety.

Departmental Interviews
A series of nine interviews with various City staff and elected officials were conducted to understand how their role affects tree management, tree planting, protection, internal City procedures, and maintenance efforts. Interviewed parties include individuals from Public Works, Community Development, a Councilmember, Fire, and Libr ary and Community Services.

Gathering input from City staff and elected officials illuminated reoccurring themes of the urban forest program and areas of greatest needs and concerns.

Community Engagement
Input from the community helped to inform the analys is of City management practices and the development of guiding principles, goals, and objectives of the UFMP. A series of in-person and virtual outreach events helped identify the core values of community members in Salinas, such as their love for the City ’s parks and the need for public educational resources about trees. The engagement strategy included an online survey (145 responses), tabling events at farmers markets, social media outreach, four working group meetings, and a community event with collabo ration from Amor Salinas (70 participants).

Canopy Cover Assessment
The City’s entire urban forest (public and private property) was analyzed to determine the canopy cover extent, and the condition of trees using sustainability metrics. The City canopy co ver and land use was derived from USFS LiDAR and other satellite spatial imagery by using an artificial intelligence learning model to classify what is a tree, shrub, grass, building, and other infrastructure, and then determine the differences in height b etween each classification. The UFMP’s canopy cover assessment revealed that Salinas currently has 11.5% canopy cover.

Public Review
The draft UFMP and Technical Assessment documents were released for public review between October 10, 2023 and November 10, 2023. Notice of the availability of the draft UFMP was posted on the City website. A hard copy of the draft UFMP was made available for public review at the Page | 3
Salinas Community Development Department , Salinas Public Works Department, Salin as Steinbeck Library, and via email request to [email protected].

Key Findings
The UFMP identifies seven key findings that summarize the sections of the report:

The City needs an updated tree inventory. An inventory of City managed trees was last completed in 2014 and should be updated so City leadership can base decisions on current and accurate data.

The City should complete a new inventory and establish a mechanism to ensure data for each tree is no more than 3–5 years old at any given time. Maintaining the inventory can be accomplished if the City can achieve a consistent and optimal maintenance cycle of all trees in its inventory.

Improvements to the City’s urban forest record keeping system are essential. The City uses the Q-Alert system, an internal database managed by the GIS department; Public Works uses Q-Alert to manage its tree work requests. The City also uses Tree Keeper, which is useful for grant reporting. The two systems are managed separately and cannot be updated concurrently, leading to inaccurate tree inventory information, annual service data, and management information. The City will need to improve its record-keeping strategies and merge the two systems to ensure funding and management decisions are made using the most current data.

The urban forest is not prepared for threats from pests, diseases, or climate change. Cities with tree inventories that have low species diversity may be more susceptible to invasive pests, pathogens, or s ignificant weather events. The City’s current street tree palette contains a list of seven predominantly small-stature trees that has resulted in an overrepresentation of species in the inventory, including sweet gums, London planes, pears, plums, and magn olias. Many of these species are simultaneously not prepared for the impacts of climate change. The City can prepare for these expected changes by selecting and planting species that are predicted to perform well in future climate conditions, thereby increasing species diversity in the City. This UFMP includes a recommended species palette to implement upon adoption.

The City’s canopy cover is low and not equitably distributed. The UFMP’s canopy cover assessment revealed that Salinas currently has an 11.5% canopy cover. However, spatial analysis of the canopy cover throughout the City showed that it is not equally distributed. Within the analysis area, canopy cover by council districts range from 6.6% to 17.4% and canopy cover by census tracts range from 1% to 23.3%. Roughly 50% of all parks and bus stops and roughly 80% of all bikeways have less than 10% canopy cover. Areas with higher pollution burden and vulnerability have lower tree canopy cover and proportionally more low-income and marginalized community members. The City will need to strengthen its tree planting and preservation strategies and ensure focus is put on low canopied areas first to increase the overall canopy cover equitably throughout the City.

Community members value trees as a vibrant re source. Open discussions with City staff and community members show that the Salinas community believes trees are a valuable City asset.

Community members expressed the desire and need for more trees and public education about the benefits of the urban forest. Overall, community members would like to become more involved in the City’s efforts to increase tree canopy; however, the gap between what the community wants and the City’s capacity to fulfill them is wide. Investments in the Urban Forest program wil l need to occur for City staff to create a balance of allocated resources towards a sustainable maintenance and tree planting program, and to update community outreach and education campaigns.

Page | 4
The City’s long-range planning efforts should prioritize the urban forest. Updates are needed to the City’s long-range planning efforts, municipal code, and comprehensive planning efforts, as there are currently some inconsistencies regarding planning for trees. More recent planning efforts, such as the Neighborhood Vibrancy – Urban Greening Plan, recognize the importance of trees and provide guidance for prioritizing tree planting. However, the General Plan has very little guidance, policies, or goals regarding trees. As the overall blueprint for the City, updating th e General Plan to prioritize trees will help to achieve the goals of this UFMP.

Policies and ordinances that protect trees on private property should be enhanced. The City’s Municipal Code Chapter 35: Trees and Shrubs protects street trees and other trees grown on City-managed property. However, the chapter could be significantly strengthened to improve tree protection policies during construction, to identify stricter penalties for violation of the ordinance, and to add specificity for the types of trees that are protected. Additionally, other sections in the municipal code do not protect trees planted on private property. One of the strongest ways to ensure the City does not experience a net loss of canopy cover is to improve and enforce tree protection o rdinances and policies on private property. The City will need to improve its tree protection policies and partner with community members to plant and protect more trees, to meet canopy cover goals.

CEQA CONSIDERATION:

The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15061(b)(3) as CEQA applies only to projects that have the potential for causing a significant effect on the environment, and it can be seen with certainty that there is no possibility that the proposed Salinas Urban Forest Management Plan may have a significant effect on the environment, since the proposed plan does not create changes in the physical environment, does not result in any changes to the General Plan or Implementing Zoning Ordinance land use policies, and any development that occurs in the future subject to such standards will undergo an independent analysis pursuant to the requirements of CEQA.

STRATEGIC PLAN INITIATIVE:

This action supports t he Council’s Strategic Goal of Infrastructure and Environmental Sustainability by providing a plan to improve urban canopy, the condition of local streets, and suggests modern techniques to build climate resiliency. It supports the Council’s Strategic Goal of Youth and Seniors by suggesting expanding community engagement programs for youth and strengthening relationships with local school districts. It supports the Council’s Strategic Goal of Effective and Culturally Responsive Government by including sever al equity analyses that could support a City-wide Equity Plan.

DEPARTMENTAL COORDINATION:

The Public Works Department coordinated with the Community Development Department, Fire Department, and Library and Community Services Department to support the development of this UFMP.

Page | 5
FISCAL AND SUSTAINABILITY IMPACT:

There are no direct funding impacts associated with adopting the City of Salinas Urban Forest Management Plan.

ATTACHMENTS:

Resolution
The Salinas Urban Forest Management Plan (Attachment A) is attached to this report.

RESOLUTION NO. _____________(N.C.S.)

A RESOLUTION ADOPTING THE URBAN FOREST MANAGEMENT PLAN

WHEREAS, in 2015 an Urban Forest Assessment was completed that analyzed the condition of the urban forest in the City of Salinas; and

WHEREAS, in 2017 the City Council adopted the Urban Greening Plan with a focus of expanding green spaces; and

WHEREAS, in February 2021 the California Department of Forestry and Fire Protection (CalFire) awarded the City a grant from Proposition 68 for the preparation of an Urban Forest Management Plan (UFMP) and planting of 300 trees on City properties; and WHEREAS, in October 2021 Council awarded the development of the UFMP to Dudek ; and

WHEREAS, a strong and equitable outreach effort was made which included an online survey, city department and elected officials interviews, tabling events at farmers markets, social media outreach, four working group meetings and a community event in collaboration with Amor Salinas (70 participants); and

WHEREAS, input from the community helped to inform the analysis of City management practices and the development of guiding principles, goals, and objectives of the UFMP; and

WHEREAS, the draft UFMP and Technical Assessment documents were released for public review between October 10, 2023 and November 10, 2023; and

WHEREAS, the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines section 15061 (b)(3)). If recommended policies or actions progress to a “project” level further CEQA analysis will be required to address potential environmental impacts of the any future project.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby finds and determines the following:

1. The foregoing recitals and Attachments are true and correct and are included herein by reference as findings.

2. The Urban Forestry Management Plan supports the Vision and Shared Values accepted by City Council.

3. The goals, policies, and actions of the UFMP will inform future plans and planning efforts.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the Salinas City Council hereby adopts the Urban Forest Management Plan; and

NOW, THEREFORE, BE IT FURTHER RESOLVED that the Interim City Manager direct the implementation of the Plan and seek funding for the recommended improvements, policy changes and operating budgets adjustment for the Fiscal Year 2024-2025 and in subsequent years.

PASSED AND APPROVED this 6th day of February, 2024 by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

________________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

Urban Forest Management Plan

PREPARED BY
September 2023

ii | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION

TABLE OF

CONTENTS
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | iii

TABLE OF CONTENTS
ACKNOWLEDGMENTS................................................................................................... VII VISION ...................................................................................................................................................IX 1 | INTRODUCTION .................................................................................................................1

1.1 | Historical and Environmental Context .......................................................1

1.2 | Why Salinas Needs an Urban Forest Management Plan .........4

1.3 | Developing the Salinas UFMP .............................................................................6 2 | KEY FINDINGS ...................................................................................................................10

2.1 | The City Needs an updated tree inventory .......................................11

2.2 | Improvements to the City’s urban forest record keeping system are essential .................................................................................................................11

2.3 | The urban forest is not prepared for threats from pests, diseases, or climate change ..........................................................................11

2.4 | The City’s canopy cover is low and not equitably
distributed .........................................................................................................................................12

2.5 | Community members value trees as a vibrant resource ......12

2.6 | The City’s long-range planning efforts should
prioritize the urban forest .................................................................................................13

2.7 | Policies and ordinances that protect trees on private property should be enhanced .......................................................................................13 3 | CANOPY COVER.............................................................................................................14

3.1 | Citywide Canopy Cover ........................................................................................15

3.2 | Increasing Canopy Cover ...................................................................................19

3.3 | T ree Equity ...........................................................................................................................21

3.4 | Opportunity and Priority Planting Areas .............................................29 4 | STATUS OF THE URBAN FOREST ...............................................................30

4.1 | Environmental Services/Economic Benefits ....................................31

4.2 | Species Diversity Summary ................................................................................33

4.3 | Climate Preparedness .............................................................................................37

4.4 | DSH Distribution Summary .................................................................................41

4.5 | T ree Condition .................................................................................................................44

4.6 | Relative Performance Index Summary ....................................................45

4.7 | Importance Values Summary ............................................................................46 5 | URBAN FOREST MANAGEMENT ................................................................48

5.1 | Budget and funding ....................................................................................................49

5.2 | Annual Service Data ...................................................................................................53

iv | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

TABLE OF CONTENTS
6 | COMMUNITY ENGAGEMENT .........................................................................54

6.1 | Working Group ................................................................................................................55

6.2 | Public Survey .....................................................................................................................56

6.3 | Make a Difference Day ............................................................................................59

6.4 | Pop-Up Event ....................................................................................................................62 7 | STRATEGIC PLAN ..........................................................................................................64 8 | IMPLEMENTATION PLAN .....................................................................................75 9 | MONITORING PLAN ...................................................................................................82 Vibrant Cities Lab Assessment ....................................................................................83 REFERENCES ...............................................................................................................................91

EXHIBITS
Exhibit 1-1. Benefits of T rees ...................................................................4 Exhibit 3-1. Land Cover Classification ...............................................16 Exhibit 3-2. Map of T ree Canopy Cover in Salinas ........................17 Exhibit 3-3. T otal Number of T rees
Needed to Increase Canopy Cover Above 11.5% .................................19 Exhibit 3-4. T otal Number of T rees Needed
to Plant per Year for 20 Years to Increase Canopy Cover ..............20

Exhibit 3-5. Map of CalEnviroScreen 4.0
Percentiles for Census T racts within Canopy Analysis Area .......22 Exhibit 3-6. Map of CalEnviroScreen 4.0
Percentiles for Census T racts within Canopy Analysis Area .........23 Exhibit 3-7. CalEnviroScreen 4.0 Compared
to T ree Canopy Cover for Analysis Area in Salinas ...............................24 Exhibit 3-8. T ree Canopy Cover Percent by Council
District Compared to Canopy Cover from City T rees ........................25 Exhibit 3-9. City of Salinas Parks Canopy Cover ...................................26 Exhibit 3-10. City of Salinas Bus Stops Canopy Cover .....................27 Exhibit 3-11. City of Salinas Bikeways Canopy Cover ......................28 Exhibit 3-12. Planting Priority Score by Salinas Census T ract ..29 Exhibit 4-1. T op 10 T ree Genera in the City Inventory .....................34 Exhibit 4-2. T op 10 T ree Species in the City Inventory .....................36 Exhibit 4-3. Water Use Rating Distribution of the City’s T ree Inventory ...............................................................................................38 Exhibit 4-4. T op 10 Species Predicted to be Unsuitable for Salinas’s Future Climates ..........................................................................................40 Exhibit 4-5. DSH Distribution of the City’s T ree Inventory ............42 Exhibit 4-6. T op 10 Species Predicted to be Unsuitable for Salinas’s Future Climates ....................................................................................................43 Exhibit 4-7. Condition Distribution of the City’s
T ree Inventory ...............................................................................................44 Exhibit 4-8. City’s T ree Inventory Relative
Performance Index ...................................................................................................................45

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | v

TABLE OF CONTENTS
Exhibit 4-9. T en Species with the Highest Importance
Values in the City’s Inventory .........................................................................................46 Exhibit 5-1. Distribution of Salinas Urban Forestry
Funding Sources ..........................................................................................52 Exhibit 6-1. Community Responses to
“Where does the City need more trees?” .......................................................63 TABLES
T able 1-1. List of City Staff and Elected Officials Interviewed ...8 T able 4-1. Annual Environmental Services
and Benefits Provided by City Managed T ree Inventory ..................31 T able 4-2. Financial Value of City-Managed T rees .................................32 T able 5-1. Salinas Annual T ree Management
2020-2021 Budget ....................................................................................49 T able 5-2. Urban Forestry Positions and Funding ..........................50 T able 5-3. Estimated Funding Needed to Achieve Best
Management Practices ........................................................................................................51 T able 5-4. Annual T ree Service Data ......................................................................53 T able 6-1. Salinas Urban Forest Management Plan
Working Group Members .................................................................................................55 T able 6-2. Summary of Salinas T ree Survey Responses .....................56 T able 6-3. Summary of Community Engagement Responses .....61 T able 9-1. T ree Canopy Goal Summary ..............................................................84

vi | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION

ACKNOWLEDGMENTS
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | vii

ACKNOWLEDGMENTS

CITY OF SALINAS STAFF
Brian Frus
Adriana Robles
Victor Baez
Yazmin Ochoa-Flores
Liliana Morales de Martinez

CITY OF SALINAS COUNCILMEMBERS
Kimbley Craig, Mayor
Carla Viviana Gonzalez
Tony Barrera
Steve McShane
Andrew Sandoval
Anthony Rocha

WORKING GROUP MEMBERS
Brian Frus
Adriana Robles
Yazmin Ochoa-Flores
Victor Baez
Maria Contreras
Cathy Andrews
Rachel Saunders
Joanna Devers
Leticia Hernandez
Rolando Aguilar

FUNDING PROVIDED BY
California Department of Forestry
and Fire Protection
(CAL FIRE)

PREPARED BY
Dudek – Urban Forestry Division
Abby Beissinger, Ryan Allen, Dana Link-Herrera,
Kalie Ortiz, Jared Davis, Clarissa Boyajian

viii | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION
VISION
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | ix
VISION
The Salinas urban forest is a well-funded and
maintained living asset that creates a flourishing
shelter enjoyed by all community members and
provides shade and protection, fresh air and
oxygen, and physical and mental benefits that
promote a healthier, sustainable future for all.

x | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION
1 INTRODUCTION
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 1

1.1 HISTORICAL AND ENVIRONMENTAL CONTEXT
The native inhabitants of the Salinas area were the Costanoan Indians, also known as the Ohlone, who occupied the California central coast between Big Sur and San Francisco. Smaller banded groups dwelled along the coast, including the Salinan Indians to the south. (Johnston 1977). The Salinas River watershed consisted of wooded creeks and marshland that provided the native tribes with a myriad of resources, such as staple food sources, materials for making baskets and tools, and fresh water. Tree species that are historically recorded consist of well- vegetated willow thickets, mixed willow cottonwood forests, coast live oaks, and sycamores (Beller et al. 2009).

The establishment of ranchos in the early 1800s marked the emergence of Salinas as a city (City). However, it was not until the latter part of the century that the central valley was recognized for its fertile soil. The conversion of grazing land to an agriculture encouraged rapid City growth, and the Monterey County Board of Supervisors incorporated the City of Salinas in 1874 (Durham 1998).

WILLOW & OAK
Tree species that are
historically recorded consist of
well-vegetated willow thickets,
mixed willow cottonwood
forests, coast live oaks, and
sycamores (Beller et al. 2009).

COSTANOANS
Also known as the Ohlone,
occupied the California central
coast between Big Sur and San
Francisco.

SALINAS RIVER
The Salinas River watershed
consisted of wooded creeks and
marshland that provided the
native tribes with a myriad of
resources, such as staple food
sources, materials for making
baskets and tools, and fresh
water.
2 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
INTRODUCTION | Historical and Environmental Context
The City’s agricultural success significantly altered the Salinas valley ecosystems and ecology through fragmentation, irrigation, runoff of nutrients and pesticides, and the stabilization of water flows (Beller et al. 2010). Like many developing cities, invasive species such as arundo and eucalyptus were introduced. Following World War II, major urban and suburban development converted farmland into an urban landscape where churches, schools, hotels, and commercial corridors created opportunities to plant trees.

Today, elements of Salinas’s history remain throughout the downtown area, where buildings are framed by mature street trees that provide shade, beauty, and community character.

FERTILE SOIL
The conversion of grazing land to
an agriculture encouraged rapid
City growth, and the Monterey
County Board of Supervisors
incorporated the City of Salinas
in 1874 (Durham 1998).

URBAN

DEVELOPMENT
Following World War II,
major urban and suburban
development converted
farmland into an urban
landscape where churches,
schools, hotels, and commercial
corridors created opportunities
to plant trees.

Historical and Environmental Context | INTRODUCTION
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 32 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

4 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION

1.2 WHY SALINAS NEEDS AN URBAN FOREST

MANAGEMENT PLAN
The need to have an equitable, connected tree canopy that is resilient against changing environmental conditions is increasingly important in Salinas. Some common concerns that were expressed throughout the development of this urban forest management plan (UFMP) was the urgency of increasing canopy cover, enforcing tree protection policies, and having an effective tree planting and maintenance program, especially in neighborhoods with dense housing. With a population of more than 166,000 people and a 7.8% canopy cover recorded in the 2015 Urban Forest Assessment (City of Salinas 2015), investments to enhance the urban forest is critical. As illustrated in Exhibit 1-1, trees provide numerous environmental, economic, and social benefits that help mitigate the environmental risks experienced in urban areas such as heavy air pollution and the urban heat island effect. Some existing and projected threats in the Salinas region that could be further mitigated by increasing the urban forest and its resources include the following:
• Monterey County’s lack of affordable housing and dense population negatively affects the environment, open spaces, and sense of community (Smith 2004). • Land use policies that don’t align with community choice and affect all residents, such as prioritizing the development of subdivisions (Smith 2004).

When considering environmental and socioeconomic risks, a resilient urban forest that is well-managed and maintained can provide multi-benefit solutions to alleviate environmental issues that results in a higher quality of life for all community members in the City of Salinas.

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 5
Why the City Needs an Urban Forest Management Plan | INTRODUCTION4 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN Exhibit 1-1. Benefits of T rees
INTRODUCTION | Developing the Salinas Urban Forest Management Plan

1.3 DEVELOPING THE SALINAS UFMP
In February 2021, the California Department of Forestry and Fire Protection (CAL FIRE) awarded the City of Salinas grant funding from Proposition 68 to complete the UFMP and plant 300 trees on City properties. The City’s Forestry, Engineering and Waste, Water, and Energy divisions (within the Public Works department) are the main City entities that were responsible for overseeing the UFMP’s development and implementation. The divisions provided key insights into City practices, coordinated with internal and external interested parties, and participated in community engagement events.
6 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 7
Developing the Salinas Urban Forest Management Plan | INTRODUCTION Urban Forest Inventory Analysis
An inventory of all City-managed trees was conducted in 2014 and 2015, and the City used TreeKeeper software to record maintenance requests through 2018. The 2014–2018 inventory data was used to analyze the City-managed trees based on sustainability metrics and to estimate the environmental services and economic benefits provided by these public trees. The sustainability metrics analyzed include species diversity, age distribution based on diameter at standard height (DSH), tree condition distribution, water use rating, and climate preparedness. These metrics determine the condition of the City-managed urban forest and help identify what management practices will need to be improved to have the most meaningful impact on tree health and safety. The inventory analysis used the i-Tree Eco software developed by the U.S. Forest Service (USFS 2020) to model the environmental services and economic benefits of the inventoried trees. These include annual carbon sequestration, diverted runoff, pollution removal, total carbon storage, and functional and structural dollar values. Dollar amounts are equated to the environmental services and are useful for public education, City planning, and exploring long-term funding mechanisms.

Analysis of Current Plans, Policies, and Ordinances
A comprehensive review of the status of Salinas’ urban forestry program provides a baseline for understanding the effectiveness of City tree management. This review included extensive analyses of urban forest policies, funding mechanisms, tree management practices, ordinances, and procedures. Long-range planning documents related to the urban forest were identified by the City and reviewed as part of the UFMP baseline, including the General Plan, Alisal Vibrancy Plan, Urban Greening Plan, Parks and Libraries Master Plan, and the most recent Urban Forest Assessment. Understanding the existing conditions provided a baseline to compare current actions against best management practices (BMPs) and goals, and to identify areas for improvement to ensure the City meets the standards of sustainable urban forest management.

8 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
INTRODUCTION | Developing the Salinas Urban Forest Management Plan Departmental and
Elected Official Interviews
The internal review of the Salinas urban forestry program was conducted through a series of nine interviews with various City staff and elected officials. Each was asked how their role affects tree management, tree planting, protection, internal City procedures, and maintenance efforts. The list of City staff and elected officials who participated in the interview process are identified in Table 1-1.

T able 1-1. List of City Staff and Elected Officials Interviewed Department Staff
Public Works
• Maintenance Superintendent
• Urban Forestry Manager
• Senior Engineer
• City Engineer
• National Pollutant Discharge
Elimination Systems (NPDES)
Program Manager
Community
Development • Director
Elected Officials • Council member
Fire • Deputy Fire Chief
Library and
Community Services
• Parks and Recreation
Superintendent
The following is a sample of some of the questions explored during these interviews:
 How do you envision the Salinas urban forest in the
next 30 years?
 Do you have suggestions/thoughts for improving
your department’s role regarding tree management?
 Are existing policies considered appropriate for effi - cient tree management?
 Are there specific locations that need to be priori - tized for tree planting?
 What are the biggest challenges facing the expan -
sion of the urban forest?
Gathering input from City staff and elected officials
illuminated reoccurring themes of the urban forest program and areas of greatest needs and concerns.

Community Engagement
Community engagement was a critical component
throughout the creation of the UFMP to ensure a diverse representation of community members were informed,
involved, and represented. A series of in-person and virtual outreach events helped the consultants understand the
core values of community members in Salinas, such as their love for the City’s parks and the need for public educational resources about trees.

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 9
Developing the Salina Urban Forest Management Plan | INTRODUCTION The engagement strategy included the
following activities:
 Bilingual public tree survey that
was circulated online and in-person
(total of 145 responses)
 Three tabling events at the Alisal
Farmers Market with educational
materials and resources about the
City’s tree inventory
 Online outreach through the City’s
social media channels and networks
(website, e-newsletter, Instagram,
Facebook)
 Local outreach to community-based
organizations and nonprofits
 Four Working Group meetings con-
sisting of 10 community members
to understand interested parties’
priorities and concerns of the urban
forest
 Community Event Collaboration
with Amor Salinas (Make a Differ-
ence Day, October 2022)

KEY FINDINGS
2 CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 11

2.1 The City Needs an updated tree inventory.

An inventory of City managed trees was last completed in 2014 and should be updated so City leadership can base decisions on current and accurate data. The City should complete a new inventory and establish a mechanism to ensure data for each tree is no more than 3–5 years old at any given time. Maintaining the inventory can be accomplished if the City can achieve a consistent and optimal maintenance cycle of all trees in its inventory.

2.2 Improvements to the City’s urban forest
record keeping system are essential.

The City uses the Q-Alert system, an internal database
managed by the GIS department; Public Works uses Q-Alert to manage its tree work requests. The City also uses Tree Keeper, which is useful for grant reporting. The two systems are managed separately and cannot be updated concurrently, leading to inaccurate tree inventory information, annual service data, and management information. The City will need to improve its record-keeping strategies and merge the two systems to ensure funding and management decisions
are made using the most current data.

2.3 The urban forest is not prepared for threats
from pests, diseases, or climate change.

Cities with tree inventories that have low species diversity may be more susceptible to invasive pests, pathogens, or significant weather events. The City’s current street tree palette contains a list of seven predominantly small-stature trees that has resulted in an overrepresentation of species in the inventory, including sweet gums, London planes,
pears, plums, and magnolias. Many of these species are
simultaneously not prepared for the impacts of climate
change. The City can prepare for these expected changes by selecting and planting species that are predicted to perform well in future climate conditions, thereby increasing species diversity in the City. This UFMP includes a
recommended species palette to implement upon adoption.

KEY FINDINGS
12 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

KEY FINDINGS

2.4 The City’s canopy cover is low and not
equitably distributed.

The UFMP’s canopy cover assessment revealed that
Salinas currently has an 11.5% canopy cover. However,
spatial analysis of the canopy cover throughout the City showed that it is not equally distributed. Within the analysis area, canopy cover by council districts range from 6.6% to 17.4% and canopy cover by census tracts range from
1% to 23.3%. Roughly 50% of all parks and bus stops and roughly 80% of all bikeways have less than 10% canopy
cover. Areas with higher pollution burden and vulnerability have lower tree canopy cover and proportionally more low- income and marginalized community members. The City
will need to strengthen its tree planting and preservation strategies and ensure focus is put on low canopied
areas first to increase the overall canopy cover equitably throughout the City.

2.5 Community members value trees as
a vibrant resource.

Open discussions with City staff and community members
show that the Salinas community believes trees are a
valuable City asset. Community members expressed the
desire and need for more trees and public education
about the benefits of the urban forest. Overall, community members would like to become more involved in the City’s efforts to increase tree canopy; however, the gap between community wants and the City’s capacity to fulfill them is wide. Investments in the Urban Forest program will need to occur for City staff to create a balance of allocated resources towards a sustainable maintenance and tree
planting program, and to update community outreach and
education campaigns.

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 13

KEY FINDINGS

2.6 The City’s long-range planning efforts
should prioritize the urban forest.

Updates are needed to the City’s long-range planning
efforts and municipal code comprehensive planning
efforts, as there is currently some inconsistency regarding planning for trees. More recent planning efforts, such
as the Neighborhood Vibrancy – Urban Greening Plan,
recognize the importance of trees and provide guidance
for prioritizing tree planting. However, the General Plan has very little guidance, policies, or goals regarding trees.

As the overall blueprint for the City, updating the General Plan to prioritize trees will help to achieve the goals of this UFMP.

2.7 Policies and ordinances that protect trees
on private property should be enhanced.

The City’s Municipal Code Chapter 35: Trees and
Shrubs protects street trees and other trees grown on
City-managed property. However, the chapter could be
significantly strengthened to improve tree protection
policies during construction, to identify stricter penalties for violation of the ordinance, and to add specificity for the types of trees that are protected. Additionally, other sections in the municipal code do not protect trees planted on private property. One of the strongest ways to ensure the City does not experience a net loss of canopy cover is to improve and enforce tree protection ordinances and policies on private property. The City will need to improve its tree protection policies and partner with community members to plant and protect more trees, in order to meet canopy cover goals.
14 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION

CANOPY COVER
3 CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 15

CANOPY COVER
Canopy cover refers to the layer of leaves,
branches, and stems that provide tree coverage
of the ground when viewed from above.

3.1 CITYWIDE CANOPY COVER
Canopy cover refers to the layer of leaves, branches, and stems that provide tree coverage of the ground when viewed from above. Tree canopy cover can have a positive impact on communities as it provides many environmental benefits and services. When analyzing the Salinas Tree Survey, survey respondents heavily expressed a desire to increase canopy cover, especially in parks, open spaces, and main streets throughout the City. Research has found that residents who live adjacent to green spaces and trees have lower levels of illness and disease compared to other people of similar income levels (Wolf et al. 2015). Thus, neighborhood and park environments that have a substantial amount of canopy cover can reduce socioeconomic inequalities.

16 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
CANOPY COVER | Citywide Canopy Cover
A Citywide canopy cover assessment was conducted for Salinas using satellite imagery and spatial analysis (see the UFMP Technical Assessment for methodology details). The results of the canopy cover analysis are shown in Exhibit 3-1, Land Cover Classification, and Exhibit 3-2, Map of Tree Canopy Cover in Salinas. The canopy cover analysis revealed that Salinas has an existing canopy cover of approximately 11.5%.

Source: USDA 2020.

Exhibit 3-1. Land Cover Classification
City of Salinas Canopy Cover Analysis

PERCENT OF LAND COVER TYPES WITHIN ANAL YSIS AREA

ANAL YSIS
AREA:
11,916
ACRES
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 17
Citywide Canopy Cover | CANOPY COVER
Exhibit 3-2. Map of T ree Canopy Cover in Salinas
Map of
TREE
CANOPY
COVER
in Salinas
Source: USDA 2020.

EXISTING

CANOPY COVER

11.5%

CANOPY COVER
19 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

3.2 INCREASING

CANOPY COVER
Exhibit 3-3 presents the total number of
new trees of different statures (20-, 35-, 50-,
and 75-foot canopy spreads) that would
need to be planted over the next 20 years
to increase canopy cover to reach 15%,
20%, or 25% canopy cover goals. Based on
analysis conducted in the UFMP Technical
Assessment, a realistic canopy cover goal
of 15% was selected for the City. The ratio
of tree statures was calculated based on
the sizes of all planting spaces within the
City, using tree inventory data. Exhibit
3-4 presents the number of trees that
would need to be planted annually over
the next 20 years to reach 15%, 20%, and
25% canopy cover goals. The same ratio of
tree statures presented in Exhibit 3-3 is
assumed.

Goal for Salinas:
15% canopy cover
Citywide to be
achieved over the
next 20 years.

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 19
Increasing Canopy Cover | CANOPY COVER19 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN Exhibit 3-3. T otal Number of T rees Needed to Increase Canopy Cover Above 11.5% Sources: USDA 2020; City of Salinas T ree Inventory (City of Salinas 2014 and additional inventory data).

City of Salinas Canopy Cover Analysis

TOTALS TREES NEEDED TO MEET CANOPY GOALS
6,076 3,882 6,582
14,652 9,361 15,873
23,227 14,840 25,163
15%
20%
25%
0 10,000 20,000 30,000 40,000 50,000 60,000
Total Trees to Plant
Canopy Cover Goal
Tree Stature
(canopy width)
20' 35' 50' 75'
Total Public and Private Trees Needed to Meet Canopy Goals City of Salinas − Canopy Increase Analysis
Totals include an assumed 5% mortality rate.
645
406
168
20 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
CANOPY COVER | Increasing Canopy Cover
Exhibit 3-4. T otal Number of T rees Needed to Plant per Year for 20 Years to Increase Canopy Cover Sources: USDA 2020; City of Salinas T ree Inventory (City of Salinas 2014 and additional inventory data).

City of Salinas Canopy Cover Analysis
ANNUAL TREE PLANTING TOTALS OVER 20 YEARS TO MEET CANOPY GOALS

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 21
Tree Equity | CANOPY COVER

3.3 TREE EQUITY
Canopy cover, heat severity, pollution burden, and
other environmental factors are often distributed
inequitably throughout a city. Studies have shown
that due to identifiable systemic injustices and
socioeconomic factors, inequitable canopy cover
and pollution vulnerability disproportionately
affects low-income and marginalized communities
(Locke et al. 2020). When addressing this issue
of inequity, it is important to consider and
understand the ways in which parts of the city
differ in terms of population, land use, current
canopy cover, existing planting spaces, and other
environmental factors. This section uses council
districts and census tracts to examine equity
issues pertaining to canopy cover and pollution
burden in Salinas.

The canopy and equity analyses conducted for
this UFMP revealed the following key findings.

For more information and context, including
methodology and full analysis, see the technical
Assessment.

22 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
CANOPY COVER | Tree Equity
Canopy cover for census tracts within the analysis area ranges from 1% to 23.3% , as shown in Exhibit 3-5.City of Salinas − Census Tracts Canopy Cover
Tree Canopy Cover %
20 to 25
15 to 20
10 to 15
5 to 10
0 to 5
Analysis area
00102
00103
00104
0020000300
00400
00501
00502
00600
00800
00900
01200
01300
01400
01500
01600
01700
01801
01802
10504
10505
10506
10603
10604
10605
10607
10608
80000
00101
14500
10606
00701
00702
Sources: USDA 2020
Exhibit 3-5. Map of Canopy Cover
Map of
canopy cover
percent for census
tracts within canopy
analysis area
CANOPY
COVER
RANGES
FROM
1% TO
23%

FOR CENSUS

TRACTS WITHIN

THE ANALYSIS
AREA
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 23
Tree Equity | CANOPY COVER
CalEnviroScreen (CES) measures pollution burden and vulnerability, for census tracts. Within the analysis area, CES scores range from 22 to 83, as shown in Exhibit 3-6. The lower the CES score, the less pollution burden the census tract experiences.

City of Salinas − Census Tracts
CalEnviroScreen 4.0 Percentiles
CES Range
80 to 90
70 to 80
60 to 70
50 to 60
40 to 50
30 to 40
20 to 30
Missing
Analysis area
00102
00103
00104
00200
00300
00400
00501
00502
00600
00800
00900
01200
01300
01400
01500
01600
01700
01801
01802
10504
10505
10506
10603
10604
10605
10607
10608
80000
00101
14500
10606
00701
00702
Source: CalEnviroScreen 4.0 (OEHHA 2023).

Exhibit 3-6. Map of CalEnviroScreen 4.0 Percentiles for Census T racts within Canopy Analysis Area Map of
CalEnviroScreen

4.0 Percentiles for
Census T racts within
Canopy Analysis
Area
CES
SCORES
RANGE
FROM
22 TO
83 LOWER CES

SCORES EQUAL

LESS POLLUTION
BURDEN
24 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
CANOPY COVER | Tree Equity
In Salinas, census tracts with lower CES scores tend to have higher canopy cover, as shown in Exhibit 3-7.

Source: CalEnviroScreen 4.0 (OEHHA 2023); USDA (2020).

Exhibit 3-7. CalEnviroScreen 4.0 Compared to T ree Canopy Cover for Analysis Area in Salinas City of
Salinas
Census
T racts
TREE
CANOPY
COVER

PERCENT
BY CES
RANGE

19.6%

14.4%

13.6%

16.0%

9.3%

11.2%

9.3%

1.3%
0−9
10−19
20−29
30−39
40−49
50−59
60−69
70−79
80−89
90−100
NA
0% 5% 10% 15% 20%
Tree Canopy Cover (%)
CES Range
(least to most pollution burdened)
CES Range NA
90−100
80−89
70−79
60−69
50−59
40−49
30−39
20−29
10−19
0−9
Tree Canopy Cover Percent by CES Range
City of Salinas − Census Tracts
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 25
Tree Equity | CANOPY COVER
Canopy cover for council districts within the analysis area ranges from 6.6% (Council District 2) to 17.4% (Council District 6) with the percent of canopy coming from City-managed trees ranging from 14.6% (Council District 5) to 23.4% (Council District 6), as shown in Exhibit 3-8.

Source: USDA 2020; City of Salinas T ree Inventory (City of Salinas 2014).

Exhibit 3-8. T ree Canopy Cover Percent by Council District Compared to Canopy Cover from City T rees City of Salinas − Council Districts
Canopy Cover
CD 1

14.7%
CD 2

6.6%
CD 3

11.3%
CD 4

9.0%
CD 5

12.7%
CD 6

17.4% Estimated Canopy Cover from Public Trees

15.9%

22.7%

22.9%

20.2%

14.6% 23.4%
Tree canopy cover %
15 to 20
10 to 15
5 to 10
Analysis area
% canopy from public trees
5 10 15 20

TREE CANOPY COVER PERCENT BY COUNCIL DISTRICT
Compared to Canopy Cover from City T rees
CANOPY
COVER

COUNCIL

DISTRICTS

RANGES FROM

6.6%
TO

17. 4%

WITHIN THE

ANALYSIS AREA
City of Salinas − Council Districts
Canopy Cover
CD 1

14.7%
CD 2

6.6%
CD 3

11.3%
CD 4

9.0%
CD 5

12.7%
CD 6

17.4% Estimated Canopy Cover from Public Trees

15.9%

22.7%

22.9%

20.2%

14.6% 23.4%
Tree canopy cover %
15 to 20
10 to 15
5 to 10
Analysis area
% canopy from public trees
5 10 15 20
City of Salinas − Council Districts
Canopy Cover
CD 1

14.7%
CD 2

6.6%
CD 3

11.3%
CD 4

9.0%
CD 5

12.7%
CD 6

17.4% Estimated Canopy Cover from Public Trees

15.9%

22.7%

22.9%

20.2%

14.6% 23.4%
Tree canopy cover %
15 to 20
10 to 15
5 to 10
Analysis area
% canopy from public trees
5 10 15 20

COUNCIL DISTRICTS

CANOPY COVER

ESTIMATED CANOPY COVER

FROM PUBLIC TREES
26 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
CANOPY COVER | Tree Equity
Roughly half of all parks have less than 10% canopy cover, and two-thirds of all parks have less than 20% canopy cover, as shown in Exhibit 3-9. City of Salinas − Parks
Park Canopy Cover
Park Canopy Cover %
60 to 100
50 to 60
40 to 50
30 to 40
20 to 30
10 to 20
0 to 10
Analysis area
Council Districts
Source: USDA 2020; City of Salinas GIS Portal 2022.

Exhibit 3-9. City of Salinas Parks Canopy Cover
City of Salinas
PARKS
CANOPY
COVER
City of Salinas − Parks
Park Canopy Cover
Park Canopy Cover %
60 to 100
50 to 60
40 to 50
30 to 40
20 to 30
10 to 20
0 to 10
Analysis area
Council Districts
50% OF
PARKS

HAVE LESS THAN
10%
CANOPY
COVER
66% OF
PARKS

HAVE LESS THAN
20%
CANOPY
COVER
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 27
Tree Equity | CANOPY COVER
Of all bus stops, 50% have less than 10% canopy cover and over 70% have less than 20% canopy cover, as shown in Exhibit 3-10.

City of Salinas − Bus Stops
Bus Stop Canopy Cover
Bus stop canopy cover %
50 to 60
40 to 50
30 to 40
20 to 30
10 to 20
0 to 10
Analysis area
Council Districts
Source: USDA 2020; City of Salinas GIS Portal 2022
Exhibit 3-10. City of Salinas Bus Stops Canopy Cover
City of Salinas

BUS STOPS
CANOPY
COVER
City of Salinas − Bus Stops
Bus Stop Canopy Cover
Bus stop canopy cover %
50 to 60
40 to 50
30 to 40
20 to 30
10 to 20
0 to 10
Analysis area
Council Districts
50% OF
BUS
STOPS

HAVE LESS THAN
10%
CANOPY
COVER
70% OF
BUS
STOPS

HAVE LESS THAN
20%
CANOPY
COVER
28 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
CANOPY COVER | Tree Equity
Roughly 80% of all bikeways have less than 10% canopy cover and 93% have less than 20% canopy cover, as shown in Exhibit 3-11.

City of Salinas − Bikeways
Bikeway Canopy Cover
Bikeways canopy cover %
50 to 60
40 to 50
30 to 40
20 to 30
10 to 20
0 to 10
Analysis area
Council Districts
Source: USDA 2020; City of Salinas GIS Portal 2021.

Exhibit 3-11. City of Salinas Bikeways Canopy Cover
City of Salinas

BIKEW A YS
CANOPY
COVER
City of Salinas − Bikeways
Bikeway Canopy Cover
Bikeways canopy cover %
50 to 60
40 to 50
30 to 40
20 to 30
10 to 20
0 to 10
Analysis area
Council Districts
80% OF

BIKEWAYS

HAVE LESS THAN
10%
CANOPY
COVER
93% OF

BIKEWAYS

HAVE LESS THAN
20%
CANOPY
COVER
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 29
Opportunity and Priority Planting Areas | CANOPY COVER

3.4 OPPORTUNITY

AND PRIORITY

PLANTING AREAS
The Priority Planting Score
(PPS), presented in Exhibit
3-12, indicates where the City
should focus tree planting
efforts by census tract for a
more equitably distributed
canopy cover. The study area
for developing the PPS was
limited to the canopy analysis
study area. A higher PPS
indicates a higher priority for
focused tree planting efforts.

PPS considers current canopy
cover, distribution of land use
type, total recorded City-
managed vacant planting
sites, pollution burden and
equity, and relative population
and acreage (see the UFMP
Technical Assessment for
methodology details).

Exhibit 3-12. Planting Priority Score by Salinas Census T ract Source: City of Salinas T ree Inventory (City of Salinas 2014); City of Salinas GIS Portal 2021; USFS 2020.

PLANTING

PRIORITY
SCORE
By Salinas
Census T ract
City of Salinas − Priority Planting Analysis
Priority Planting Score
60 to 70
50 to 60
40 to 50
30 to 40
20 to 30
10 to 20
0 to 10
City of Salinas
Analysis area
City of Salinas − Priority Planting Analysis
Priority Planting Score
60 to 70
50 to 60
40 to 50
30 to 40
20 to 30
10 to 20
0 to 10
City of Salinas
Analysis area
30 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
4 STATUS OF

THE URBAN FOREST
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 31
Environmental Services/Economic Benefits | ST A TUS OF THE URBAN FOREST

4.1 ENVIRONMENTAL SERVICES/

ECONOMIC BENEFITS
i-Tree Eco (USFS 2020) was used to analyze tree inventory records to determine the value of the environmental services the City’s trees provide. The software uses tree inventory data such as tree species, DSH, health condition, and height to determine the environmental benefits, both in terms of quantity and economic value. The City’s inventory includes 31,870 total trees (City of Salinas 2014), with 31,692 data points containing all data needed for inclusion in the i-Tree model. Carbon sequestration is the amount of carbon annually removed from the air by the City’s trees. Avoided runoff represents the annual quantity of rainwater that is diverted from the stormwater management system by the trees, and air pollution removal includes the amount of annual removal of ozone, sulfur dioxide, nitrogen dioxide, carbon monoxide, and particulate matter < 2.5 micrometers (µm) from the air. In addition to these environmental services, Salinas’ tree inventory increases property values; provides shade, food and habitat for wildlife; reduces the urban heat island; and improves public health. These services contribute directly to community members’ quality of life, and discussing their merits is one method to encourage residents and business owners to participate in urban forest programs.

Table 4-1 details the annual amount of carbon sequestered, stormwater diverted, and air pollution removed, and the estimated annual economic benefit values.

T able 4-1. Annual Environmental Services and Benefits Provided by City Managed T ree Inventory Service
Annual
Environmental
Benefit
Annual
Environmental
Impact
Annual
Economic
V alue
Carbon Sequestration
(carbon dioxide removed from air by trees) 361 tons
The carbon removed from the City’s air by the urban forest is equivalent to 812,907 passenger vehicle miles. $61,500 Avoided Runoff 2,612,945 gallons
This benefit is equivalent to the average annual water
usage of 24 American homes. $23,300
Air Pollution Removal
(ozone, sulfur dioxide, nitrogen dioxide, carbon
monoxide, particulate matter < 2.5 µm)

9.12 tons
The pollution removed by the City’s tree inventory is equivalent to the carbon dioxide emissions of 4.51 tons of burned coal. $82,900 Sources: City of Salinas T ree Inventory (City of Salinas 2014) and i- T ree Analysis (USFS 2020). 32 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
ST A TUS OF THE URBAN FOREST | Environmental Services/Economic Benefits The financial value of Salinas’ tree inventory is
presented in Table 4-2. Each tree in Salinas’s
inventory has an average City asset value of $3,155.

The functional value represents the annual value of
the environmental services that the trees provide
($5.29/year). Each tree delivers approximately $56.72
in ecosystem services based on the inventory’s
combined functional and carbon storage values each
year. This value is lower than the California average
of $110.63 (McPherson et al. 2016), which is likely due, in large part, to the age of the inventoried trees, with nearly 88% classified as either immature or young
(see Section 4.4, DSH Distribution Summary). The
quantity of environmental benefits trees provide will
increase as they age. The City can expect that, with
proper maintenance and care of its inventory, the
environmental benefits will continue to increase as
the trees mature.

T able 4-2. Financial Value of City-Managed T rees
V alue Description Asset Amount Per-T ree V alue
Carbon Storage (9,561 tons) Amount of carbon held in trees $1,630,000 $51.43 Structural The costs associated with replacing all trees with a tree of a similar age and size. $100,000,000 $3,155 Functional Value based on the services trees perform $167,700 $5.29 Sources: City of Salinas T ree Inventory (City of Salinas 2014) and i- T ree Analysis (USFS 2020).

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 33
Species Diversity Summary | ST A TUS OF THE URBAN FOREST

4.2 SPECIES DIVERSITY SUMMARY
Salinas’ tree inventory consists of 33,820 tree sites, including 31,870 trees (composed of 36 families, 120 genera, and 24 species), 1,448 stumps, and 502 vacant sites. The top 10 most commonly occurring genera in the City’s tree inventory are shown in Exhibit 4-1.

City of Salinas
Inventory
GENUS

DIVERSITY
Source: City of Salinas T ree Inventory (City of Salinas 2014).

11.4%

9.4%

8.5%

7.3%

7.0%

5.1%

4.6%

3.4%

2.5%

2.4%Camphor
Cinnamomum
Pine
Pinus
Hackberry
Celtis
Ash
Fraxinus
Magnolia
Magnolia
Oak
Quercus
Sycamore & Plane Tree
Platanus
Plum, Cherry & Apricot
Prunus
Sweetgum
Liquidambar
Pear
Pyrus
0% 2% 4% 6% 8% 10%
Percent of Inventory
Genus
Over 10% Under 10%
Sustainability goal: No genus represents more than 10% of the inventory City of Salinas Inventory − Genus Diversity
The top 10 genus make up 61.7% (20,865 trees) of the City's inventory.

The top 10 genera
make up

61.7%
(20,865 trees) of the
City's inventory.

TOP 10 Genera in the City Inventory
STATUS OF THE URBAN FOREST | Top Ten Genera Genus Diversity Exhibit 4-1. T op 10 T ree Genera in the City Inventory

1. Pyrus

2. Liquidambar

3. Prunus

4. Platanus

5. Quercus

6. Magnolia

7. Fraxinus

8. Celtis

9. Pinus

10. Cinnamomum

11.4%

5.5%

9.4%

4.8%

8.5%

3.6%

7.3%

2.7%

7.0%

2.5%
Meets Goal Does Not Meet GoalSustainability Goal: No genus represents greater than 10% of Inventory Source: City of Salinas T ree Inventory (City of Salinas 2014). 34 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 35
Species Diversity Summary | ST A TUS OF THE URBAN FOREST Trees
The top 10 most commonly occurring species in the City’s inventory are shown in Exhibit 4-2.

City of Salinas
Inventory

SPECIES

DIVERSITY
Source: City of Salinas T ree Inventory (City of Salinas 2014).

The top 10 species
make up

50.1%
(16,939 trees) of the
City's inventory.

9.3%

9.1%

6.5%

5.5%

5.1%

3.6%

3.4%

2.9%

2.4%

2.3%Evergreen pear
Pyrus kawakamii
Camphor tree
Cinnamomum camphora
Raywood ash
Fraxinus oxycarpa
Chinese hackberry
Celtis sinensis
Coast live oak
Quercus agrifolia
Southern magnolia
Magnolia grandiflora
Flowering plum
Prunus cerasifera
London plane
Platanus x acerifolia
Callery pear
Pyrus calleryana
Sweet gum
Liquidambar styraciflua
0% 2% 4% 6% 8%
Percent of Inventory
Species
Over 5% Under 5%
Sustainability goal: No species represents more than 5% of the inventory City of Salinas Inventory − Species Diversity
The top 10 species make up 50.1% (16,939 trees) of the City's inventory.

TOP 10 Species in the City Inventory
STATUS OF THE URBAN FOREST | Top Ten GeneraSpecies Diversity Exhibit 4-2. T op 10 T ree Species in the City Inventory

1. Sweet gum
Liquidambar styraciflua

6. Coast live oak
Quercus agrifolia

2. Callery pear
Pyrus calleryana

7. Chinese hackberry
Celtis sinens

3. London plane
Platanus x acerifolia

8.Raywood ash
Fraxinus oxycarpa

4. Flowering plum
Prunus cerasifera

9. Camphor tree
Cinnamomum camphora

5. Southern magnolia
Magnolia grandiflora

10. Evergreen pear
Pyrus kawakamii

9.9%

3.8%

9.6%

3.6%

6.9%

3.1%

5.8%

2.5%

5.4%

2.4%
Meets Goal Does Not Meet GoalSustainability Goal: No species represents greater than 5% of Inventory Source: City of Salinas T ree Inventory (City of Salinas 2014). 36 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 37

4.3 CLIMATE PREPAREDNESS
Over the past century, average maximum temperatures in California have increased between 1.6°F to 2.5°F, and these temperatures are expected to continue to rise over the coming years (WRCC 2018). Longer, more intense periods of drought and more variable periods of precipitation with increased flooding (Swain et al. 2018) will make finding additional irrigation water a challenge, and allocating funding for irrigation improvements for street trees a priority (McBride and Lacan 2018). The City can prepare for these expected changes by selecting and planting species that are predicted to perform well in future climate conditions. There are many considerations when looking at the climate appropriateness of urban tree species. This analysis considers tree species’ water needs using Water Use Classification of Landscape Species (WUCOLS) and future climate suitability based on research conducted by McBride and Lacan (2018).

38 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
ST A TUS OF THE URBAN FOREST | Climate Preparedness
Exhibit 4-3 shows the percent of trees in the inventory that fall into each WUCOLS water use category. WUCOLS classifies plants as very low, low, moderate, or high-water users. WUCOLS water ratings are often part of the guidelines for selecting trees species palettes throughout California. Species that are rated as high or moderate water users will require more water resources to than lower rated species.

Exhibit 4-3. Water Use Rating Distribution of the City’s T ree Inventory Source: City of Salinas T ree Inventory (City of Salinas 2015): McBride and Lacan (2018).

City of Salinas Inventory

WATER RATING DIVERSITY
4%32% 56%6%
0% 25% 50% 75% 100%
Percent of Inventory
Water Rating Very Low
Low
Moderate
High
Not Appropriate for this Region
Not in WUCOLS Database
City of Salinas Inventory − Water Rating Diversity
Percentages less than 2% are unlabeled.
2%
| 39
In 2018, a climate suitability study
was conducted for street trees in
California. This research picked
one California city to represent
each of the 16 hardiness zones
present in California. Common tree
species in these representative
cities were then compared to
common tree species in cities
with current temperatures equal
to the predicted temperatures
of the representative cities in
2099. A list of species that will be
unsuitable for future climates was
created based on their absence
from warmer cities, professional
opinions, and WUCOLS ratings of
unsuitable or high.

Using results from McBride and
Lacan’s research to compare to
Salinas’ inventory, there are 36
tree species in the City that are
predicted to be heat and water
sensitive in Salinas’ future climate.

These species make up 9,835 trees
and 31% of the City’s inventory.
| 39
40 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
ST A TUS OF THE URBAN FOREST | Climate Preparedness
Exhibit 4-4 presents the top 10 most commonly occurring of these species. This list indicates the potential for a gradual decline of tree canopy cover over time. Based on this list of species, the City will need to determine which species should remain on its palette and prioritize species that will be able to withstand hotter and dryer weather if future drought conditions persist. | 41

9.9% (3,153 trees)

5.8% (1,860 trees)

5.4% (1,735 trees)

1.6% (524 trees)

1.2% (370 trees)

0.9% (284 trees)

0.7% (236 trees)

0.7% (222 trees)

0.7% (221 trees)

0.7% (216 trees)Crape myrtle
Lagerstroemia indica
Golden rain tree
Koelreuteria paniculata
European white birch
Betula pendula
California sycamore
Platanus racemosa
Deodar cedar
Cedrus deodara
Honey locust
Gleditsia triacanthos
Coast redwood
Sequoia sempervirens
Southern magnolia
Magnolia grandiflora
Purple leaf plum
Prunus cerasifera
Sweet gum
Liquidambar styraciflua
0% 2% 4% 6% 8% 10%
Percent of Inventory
Species
Top 10 Species in Inventory Unsuitable for Future Salinas Climates City of Salinas Inventory − Climate Resiliency
A total of 36 species (9,835 trees or 30.9%) in the City's inventory are predicted to be unsuitable for future climates.

Note: Research excluded palm species
Exhibit 4-4. T op 10 Species Predicted to be Unsuitable for Salinas’s Future Climate City of Salinas
Inventory

CLIMATE

RESILIENCY
Source: City of Salinas T ree Inventory (City of Salinas 2015): McBride and Lacan (2018).

The top
10 species
in Inventory
Unsuitable
for Future
Salinas
Climates
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 41
| 41

4.4 DSH DISTRIBUTION

SUMMARY
The most common and least
invasive method to approximate the
age of a living tree is to measure
the trunk diameter at 4.5 feet
above the ground (DSH). General
age recommendations suggest an
urban forest have a distribution of
immature trees (40%) to replace
failing or aging ones, young (30%)
and middle-aged (20%) trees to
provide the bulk of economic
and environmental benefits, and
relatively fewer mature trees (10%)
that have most of their life behind
them but that provided significant
environmental benefits for many
years (Morgenroth et al. 2020;
Richards 1983). Since trees vary
in maximum stature and growth
patterns, using DSH to determine
age can only be considered an
estimate.

42 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
ST A TUS OF THE URBAN FOREST | Climate Preparedness
Source: City of Salinas T ree Inventory (City of Salinas 2014).

The age distribution of Salinas’ tree inventory is presented in Exhibit 4-5. The DSH distribution for the top 10 species in the inventory is presented in Exhibit 4-6.

Exhibit 4-5. DSH Distribution of the City’s T ree Inventory City of Salinas Inventory

DIAMETER AT STANDARD HEIGHT DIVERSITY
40% 5%7%48%
40% 30% 20% 10%
City
Inventory
Sustainability
Goal
0% 25% 50% 75% 100%
Percent of Inventory
Age Classification Immature Y oung Middle−aged Mature
City of Salinas Inventory − Diameter at Standard Height (DSH) Diversity Immature: less than 6" DSH, Y oung:6" − 18" DSH, Middle−aged: 18" − 24" DSH, Mature: greater than 24" DSH CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 43
Tree Condition | ST A TUS OF THE URBAN FOREST
34% 5%13%48%
42% 57%
44% 3%6%48%
60% 40%
15% 15%68%
54% 8%37%
31% 69%
39% 60%
20% 20%22%38%
10% 5%85%Evergreen pear
Pyrus kawakamii
Camphor tree
Cinnamomum camphora
Raywood ash
Fraxinus oxycarpa
Chinese hackberry
Celtis sinensis
Coast live oak
Quercus agrifolia
Southern magnolia
Magnolia grandiflora
Flowering plum
Prunus cerasifera
London plane
Platanus x acerifolia
Callery pear
Pyrus calleryana
Sweet gum
Liquidambar styraciflua
0% 25% 50% 75% 100%
Percent of Inventory
Species
Age Classification Immature Y oung Middle−aged Mature
Top 10 Species in Inventory
City of Salinas Inventory − DSH Diversity of Top 10 Species Percentages less than 2% are unlabeled.

Exhibit 4-6. T op 10 Species Predicted to be Unsuitable for Salinas’s Future Climates Source: City of Salinas T ree Inventory (City of Salinas 2015): McBride and Lacan (2018).

City of Salinas
Inventory
DSH

DIVERSITY
OF TOP 10

SPECIES
The top
10 species
in Inventory
44 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
ST A TUS OF THE URBAN FOREST | Tree Condition

4.5 TREE CONDITION
The health composition of Salinas’ tree inventory is shown in Exhibit 4-7.

Exhibit 4-7. Condition Distribution of the City’s T ree Inventory Source: City of Salinas T ree Inventory (City of Salinas 2014).

City of Salinas Inventory

CONDITION DIVERSITY
43%52% 2%
0% 25% 50% 75% 100%
Percent of Inventory
Condition NA Excellent Very Good Good Fair Poor Critical Dead City of Salinas Inventory − Condition Diversity
Percentages less than 2% are unlabeled.

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 45
Tree Condition | ST A TUS OF THE URBAN FOREST

4.6 RELATIVE

PERFORMANCE

INDEX SUMMARY
The Relative Performance
Index (RPI) identifies
which species are doing
well and which may be
having issues. Trees with
an RPI of 1.0 or higher
are performing as well or
better than the average
tree in the inventory. The
average RPI for the City’s
tree inventory is 1.02.

The RPIs of the top 10
most commonly occurring
species in Salinas’ inventory
are shown in Exhibit 4-8.

1.1 0.7

0.7 1.0

1.0 1.1

1.1 0.9

1.1 0.8Evergreen pear
Pyrus kawakamii
Camphor tree
Cinnamomum camphora
Raywood ash
Fraxinus oxycarpa
Chinese hackberry
Celtis sinensis
Coast live oak
Quercus agrifolia
Southern magnolia
Magnolia grandiflora
Flowering plum
Prunus cerasifera
London plane
Platanus x acerifolia
Callery pear
Pyrus calleryana
Sweet gum
Liquidambar styraciflua
Relative Performance Index (RPI)
Species
Top 10 Species in the City's Inventory
City of Salinas Inventory − Relative Performance Index
Average RPI for City's inventory: 1.02
City of Salinas Inventory

RELATIVE PERFORMANCE INDEX SUMMARY
Source: City of Salinas T ree Inventory (City of Salinas 2014); i- T ree (USFS 2020).

Exhibit 4-8. City’s T ree Inventory Relative Performance Index 46 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
ST A TUS OF THE URBAN FOREST | Tree Condition

24.7 15.1

14.7 12.6

7.6 7.5

7.1 6.8

5.9 5.6Callery pear
Pyrus calleryana
Coast live oak
Quercus agrifolia
Blue gum
Eucalyptus globulus
Raywood ash
Fraxinus oxycarpa
Chinese hackberry
Celtis sinensis
Camphor tree
Cinnamomum camphora
Flowering plum
Prunus cerasifera
Southern magnolia
Magnolia grandiflora
London plane
Platanus x acerifolia
Sweet gum
Liquidambar styraciflua
0 10 20
Importance Value
Species
Tree Stature Large Medium Small

9.3%

6.5%

5.1%

5.5%

2.4%

3.4%

2.9%

0.7%

3.6%

9.1%
0% 3% 6% 9%
Percent of Inventory
City of Salinas Inventory − Importance Value
Top 10 Species by Importance Value

24.7 15.1

14.7 12.6

7.6 7.5

7.1 6.8

9.3%

6.5%

5.1%

5.5%

2.4%

3.4%

2.9%

0.7%

3.6%

9.1%
0% 3% 6% 9%
Percent of Inventory
City of Salinas Inventory − Importance Value
Top 10 Species by Importance Value

4.7 IMPORTANCE

V ALUES

SUMMARY
The importance value of
tree species combines
the percentage of the
species in the population
of City-managed trees
with its corresponding
percentage of leaf area.

The top 10 species with
the highest importance
values are shown in
Exhibit 4-9.

City of Salinas Importance Value
TOP 10 SPECIES BY IMPORTANCE VALUE
Source: City of Salinas T ree Inventory (City of Salinas 2014); i- T ree (USFS 2020).

Exhibit 4-9. T en Species with the Highest Importance Values in the City’s Inventory

24.7 15.1

14.7 12.6

7.6 7.5

7.1 6.8

9.3%

6.5%

5.1%

5.5%

2.4%

3.4%

2.9%

0.7%

3.6%

9.1%
0% 3% 6% 9%
Percent of Inventory
City of Salinas Inventory − Importance Value
Top 10 Species by Importance Value
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 47
Tree Condition | ST A TUS OF THE URBAN FOREST
Exhibit 4-9. T en Species with the Highest Importance Values in the City’s Inventory 48 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
URBAN FOREST MANAGEMENT | Budget and Funding
5 URBAN FOREST

MANAGEMENT
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 49
Budget and Funding | URBAN FOREST MANAGEMENT

5.1 BUDGET , FUNDING, AND STAFFING
The City’s 2020-2021 fiscal year included a $1,992,423 for tree management activities and staff salaries. Table 5-1 shows the City’s annual tree management budget by work performed in-house (City staff) and contractors. Of the total annual budget, $1,282,423 was allocated to in-house activities, and $710,000 was allocated to contractor services. It should be noted that some activities that these funds support are not related to trees. However, they are allocated to the Urban Forestry Division to support all labor activities. Annual staff time spent on tree management activities are shown in Table 5-2 . The City has not filled fill two positions for several years, Urban Forestry Crew Supervisor and Tree Trimmer I, which has impacted the quantity of work that can be completed.

T able 5-1. Salinas Annual T ree Management 2020-2021 Budget Budget Line Item FY 2020/2021
In-House Maintenance Activities
T ree planting $50,000
T ree/stump removal and grinding $320,000
Storm clean-up $20,000
Q-alert tree maintenance requests $175,000
Salary and benefits of all Urban Forestry Division Staff* $557,672 Equipment, vehicle maintenance, and other expenditures* $159,751 Contractor Maintenance Activities
Street tree grid pruning $710,000
Maintenance Activities T otal$1,992,423
Note:*Some activities that these funds support are not related to trees. However, they are allocated to the Urban Forestry Division to support all labor activities. 50 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
URBAN FOREST MANAGEMENT | Budget and Funding
T able 5-2. Urban Forestry Positions and Funding
Position (no. people in role) FTE equivalent time spent on tree maintenance activities V acant Positions
Urban Forestry Crew Supervisor (1) N /A
Urban Forest Worker II N /A
Filled Positions
Maintenance Manager (1) 0.5
Senior Urban Forest Worker (1) 1
Urban Forest Worker I (2) 2
Urban Forest Worker II (3) 3
Clerical/Office Support (3) 0.4
Subtotal 6.9
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 51
Budget and Funding | URBAN FOREST MANAGEMENT
The estimated funding increases needed to achieve BMPs for Salina’ urban forest are detailed in Table 5-3.

T able 5-3. Estimated Funding Needed to Achieve Best Management Practices Current management practice Best Management Practice (BMP) Current Funding
Funding Needed
to Achieve BMP
(First Y ear)
Funding Gap
Annual Maintenance Activities
No formal tree planting program T ree Planting (1,515 trees annually) $50,000 $444,160 $394,160 No formal establishment care
program
3-Years Establishment Care of Newly
Planted T rees $0 $100,248 $100,248
57 Year pruning Cycle 6 Year Pruning Cycle $900,000 $1,443,751 $543,751 25 T rees removed per year
T ree and Stump Removal
Year 1: 637
Year 20: 971
$320,000 $637,400 $317,400
Annual Maintenance Activity T otals $1,270,000 $5,370,636 $4,100,636 5-Y ear Maintenance Activity
T ree inventory, non-regularly updated T ree Inventory, updated every 5 years $0 $221,220 $221,220 5-Y ear Maintenance Activity T otal $0 $221,220 $221,220 T otal Maintenance Activities $1,270,000 $5,591,856 $4,321,856 52 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
URBAN FOREST MANAGEMENT | Staffing and Contractors
Exhibit 5-1. Distribution of Salinas Urban Forestry Funding Sources Source: City of Salinas T ree Inventory (City of Salinas 2014).

City of Salinas

DISTRIBUTION OF SALINAS URBAN FORESTRY FUNDING SOURCES
18%3% 78%
Funding Source Measure G Measure E General Fund
City of Salinas − Funding Sources
Exhibit 5-1 shows the funding sources that contribute to the City’s urban forest budget for FY 2020/2021.

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 53
Staffing and Contractors | URBAN FOREST MANAGEMENT

5.2 ANNUAL SERVICE DATA
Annual service data relating to tree maintenance and assessment are provided in Table 5-4.

T able 5-4. Annual T ree Service Data
T ree Planting Establishment Care T ree Pruning T ree Removal Urban Wood Reuse T ree Inspection and Assessment
Most trees
planted in the
City of Salinas
are through the
Adopt-A- T ree
Program. It is
estimated that
an average of
35 trees are
planted yearly.

An estimated
80 trees were
planted in 2022.

The City does not
currently have funding
dedicated to providing
establishment care and
watering to newly planted
City-managed trees.

Instead, establishment
care and watering are
primarily conducted by
volunteers and through
the City’s Adopt-A-
T ree Program. Some
establishment care
takes place for new
development projects,
but enforcement and
inspection are limited.

City records
show that 2,216
trees were
pruned between
2019 and 2022,
averaging 554
trees per year.

At this pace, the
City’s pruning
cycle is at 57.2
years. The
recommended
pace is 5 to 7
years.

Between 2019
and 2022, the
City removed
103 trees.

The City has a
mulching program.

Currently, the
City of Salinas
does not have
a systematic
framework
in place for
assessing tree
risk.
54 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION

COMMUNITY

ENGAGEMENT
6 CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 55

COMMUNITY ENGAGEMENT

6.1 WORKING GROUP
The City’s UFMP Working Group was formed to bring together City staff, individuals from the environmental field, and community advocates to help advise the UFMP’s development. A list of Working Group members is provided in Table 6 -1. Four Working Group meetings were held between August 2022 and July 2023, and each meeting was facilitated by the consultant team.

T able 6-1. Salinas Urban Forest Management Plan Working Group Members Name Affiliation
Brian Frus City of Salinas
Adriana Robles City of Salinas
Maria Contreras City of Salinas
Victor Baez City of Salinas
Yazmin Ochoa-Flores City of Salinas
Cathy Andrews City of Salinas
Rachel Saunders Big Sur Land T rust
Joanna Devers Community member
Leticia Hernandez Community advocate
Rolando Aguilar Recent college graduate
56 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
COMMUNITY ENGAGEMENT | Public Survey

6.2 PUBLIC SURVEY
An online survey in English and Spanish was created to identify the public’s perception and understanding of the City’s trees and to offer a space for public feedback as the City developed its UFMP. The 23-question survey was open between June 2022 through November 2022, and was distributed through various City public outreach activities, such as social media platforms, newsletters, City library, farmers markets, community events, and communications sent by City staff and local community-based organizations. In total, 145 survey responses were recorded. A summary of themes is included in Table 6 -2.

T able 6-2. Summary of Salinas T ree Survey Responses
T opic Responses
Views of trees
as a City asset
• 96% believe that trees contribute to their quality of life • 74% view trees more important than or equally as important as other City-maintained infrastructure • Top two most important benefits of trees: cooling neighborhood homes and improving the environment 96%
of survey respondents view trees as a valuable community asset that contribute to the quality of life in Salinas CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 57
Public Survey | COMMUNITY ENGAGEMENT
T opic Responses
Public
participation
• Top concerns of respondents to growing trees on their property were damage to infrastructure and the cost to trim trees
• To assist the City with reaching its canopy cover goals, respondents willing volunteer at a community tree planting and plant a tree on their private property
• Respondents believe providing financial support to trim trees and information on tree care and tree trimming would best help them plant and care for trees in their own yard T rees in
public spaces
• 71% believe trees in public spaces are in fair or poor condition • 43% of respondents want to see more trees planted in parks and open spaces, and main streets Opinions on
tree protection
ordinances
• 75% were in support of a tree protection ordinance that protects trees on private property in the same way it protects trees on public property
Goals of the
Urban Forest
Management Plan
• Maintaining the existing trees
• Removing dead, dying, or hazardous trees
74%
view trees more important than or equally as important
as other City-maintained infrastructure
58 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
COMMUNITY ENGAGEMENT | Make A Difference Day

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 59

COMMUNITY ENGAGEMENT

6.3 MAKE A DIFFERENCE DA Y
The consultant team collaborated
with Amor Salinas, a City-led initiative
committed to Citywide beautification,
to execute a community park event
on National Make a Difference Day on
October 22, 2022. The volunteer event was
hosted in three different parks throughout
the City: Laurel Heights Park, Azahel Cruz
Park, and Cesar Chavez Park. During the
event, volunteers repaired and restored
different park elements, including fence
painting, litter cleanup, and sand raking
and tree planting. Approximately 70
volunteers of various ages participated in
UFMP engagement to discuss the benefits
of trees and desires for the future of the
urban forest. This face-to-face UFMP
engagement included interactive graphic
boards, maps, and open dialogue.

Attendees shared the following ideas and
opinion, summarized in T able 6-3.

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 61
Make A Difference Day | COMMUNITY ENGAGEMENT
T able 6-3. Summary of Community Engagement Responses
Engage
How do we get more people involved
with Salinas trees?
Grow
Where/how can we get more trees planted
on non-City owned land
• Organize family/teen events about trees
• Provide educational resources about how to
water trees
• Provide school garden projects
• Increase City and community member
collaborations
• Make tree planting presentations at high
schools and middle schools
• Educate the public about tree policies
• Advertise the benefits of trees
• Host events and contests to incentivize tree planting • Reimburse community members who plant trees plantings in yards
• Improve communication between the public and the City tree management practices
• Promote drought-tolerant trees
• City mandates on minimum number of trees planted
• Donate a tree
• Promote tree plantings during homeowners’ landscape
renovations
• Encourage property owners to plant trees on multifamily rental properties
62 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

COMMUNITY ENGAGEMENT

6.4 POP-UP EVENT
The consultant team held a tabling event at the
Alisal Farmers Market on Tuesday, July 19h, 2022.

The consultant team provided graphic engagement
boards, urban forest fast-facts sheets, flyers for the
urban forest summit event, and hard copies of the
Salinas tree survey at their booth, which provided
an interactive experience for interested community
members. Many community members took this
opportunity to reflect on and share thoughts about
their relationship with trees in their hometown of
Salinas. Participants shared a wide range of opinions,
from “Our city needs to figure out how to keep
trees alive,” to “Trees are too messy.” Public outreach allowed the consultant team to develop connections
with the Salinas community and discuss opportunities
and challenges regarding the UFMP with people of
various backgrounds and age groups.

Several different metrics were collected from
community members through all outreach events.

Exhibit 6-1 illustrates community responses to
the question, “Where does the City need more
trees?” Dudek gathered 145 responses from Salinas
community members from two outreach events.

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 63
Pop-up Event | COMMUNITY ENGAGEMENT62 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN Trees
Exhibit 6-1. Community Responses to “Where does the City need more trees?” City of Salinas

COMMUNITY EVENT SURVEY RESULTS
Where does the City need more trees?

20.7%

13.1%

11.0%

8.3%

18.6%

13.8%

6.2%

2.8%

5.5%
Transit Stops
Apartments
Open Spaces
Residential Neighborhoods
Streets/Sidewalks
Commercial
Schools
Parking Lots
Parks
0% 5% 10% 15% 20%
Percent of Respondents
Location
Where does the City need more trees?
City of Salinas − Community Event Survey Results
Responses from community outreach activities at Make A Difference Day and Alisal Farmers' Market.

64 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION

STRATEGIC PLAN
7 CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 65
Strategic Plan | STRA TEGIC PLAN

STRATEGIC PLAN
The Salinas UFMP Strategic Plan lays out a roadmap to achieving Salinas’s vision statement for the ideal urban forest.

Guiding Principle Strategy
A sufficiently funded plan The urban forest is sustainably managed through financial investment and staffing.

A maintained living asset
T rees are maintained to improve the health, longevity, safety, and functional capacity of the existing urban forest, and to ensure that the future urban forest can reach its potential to provide the full range of environmental benefits and services A flourishing tree canopy enjoyed by
all
Existing trees are maintained and new trees will be strategically planted to increase canopy cover equitably across Salinas.

Enhanced quality of life for
community members
The quality of life in Salinas is further enhanced by benefits and services provided by the urban forest.

Prepared for climate change The thriving urban forest results in reduced urban heat islands, increased energy efficiency, resilience to pests and diseases, and landscapes that conserve water.

A balance between trees and
infrastructure
T rees are included in the beginning of the planning process to provide landscaped settings and habitat, maximize environmental benefits, and reduce infrastructure conflicts. 66 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
STRA TEGIC PLAN | Guiding Principles

GUIDING PRINCIPLES
GUIDING PRINCIPLE 1:

A sufficiently funded plan
STRATEGY Action No. ACTION Time Frame
The urban forest is
sustainably managed
through financial
investment and
staffing.
1A Apply for state grants and increase nonprofit and other partnerships to increase funding for tree planting and care establishment Ongoing 1B
Pursue tree planting opportunities through community volunteer events or collaborating with local organizations to reduce the cost of tree planting
Ongoing
1C Communicate the economic value of trees to decision makers Ongoing 1D Develop a strategy to increase tree maintenance funds as the City’s trees age and require increased maintenance costs Medium 1E Pursue CAL FIRE grant funding to develop an urban wood reuse program Short
1F Identify opportunities to leverage future development projects to increase resources for urban forest management Medium
1G Annually provide a report on the City’s return on investment from the funding that is allocated to urban forest management Ongoing CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 67
Guiding Principles | STRA TEGIC PLAN

GUIDING PRINCIPLES
GUIDING PRINCIPLE 1:

A Maintained Living Asset
STRATEGY Action No. ACTION Time Frame
T rees are maintained
to improve the health,
longevity, safety, and
functional capacity
of the existing urban
forest, and to ensure
that the future urban
forest can reach its
genetic potential to
provide the full range
of services.
2A Increase number of field crew staff to eight tree workers to address all routine tree management needs and Q-Alert community requests Medium 2B Establish a pruning cycle of 5 to 7 years for all City-managed trees Long 2C Create a tree risk management program that includes risk assessments every 3 to 5 years Medium
2D Update tree planting standards to include irrigation Short 2E Adopt the Recommended Species List (Appendix B) for use by all City departments to guide tree planting. Short
2F Implement an irrigation program that new trees receive adequate water Medium
2G Plant 835 new trees per year over 20 years to achieve 15% canopy cover goals Ongoing
68 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
STRA TEGIC PLAN | Guiding Principles
2H Implement a formative pruning program for young and newly planted trees to mitigate potential tree structure and safety issues Medium 2I
Explore partnerships for developing an urban wood reuse program, such as programs for tree removal and milling, to turn removed trees into usable lumber
Short
2J Monitor trees rated as poor or dead in the City’s tree inventory to determine appropriate management actions Short
2K Conduct a new right-of-way tree inventory Short
2L Update the City’s right-of-way tree inventory every 5 years to ensure the City has accurate information about all its tree assets Ongoing 2M Reapply for T ree City USA status and maintain the City’s designation Ongoing
(continued)
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 69
Guiding Principles | STRA TEGIC PLAN
GUIDING PRINCIPLE 3:

A Flourishing Tree Canopy Enjoyed By All
STRATEGY Action No. ACTION Time Frame
Existing trees are
maintained, and
new trees will
be strategically
planted to increase
canopy cover
equitably across
Salinas.
3A Achieve a 15% Citywide canopy cover over the next 20 years Long 3B Prioritize planting throughout Salinas census tracts based on the Priority Planting Score and map to increase canopy cover equitably throughout the City Medium 3C Create an annual plan for tree planting, prioritizing empty tree wells, parks, bus stops, and bikeways, where appropriate Ongoing
3D
Tailor tree planting and preservation plans by council district to meet differing needs throughout the City:

Council District 1: private property tree preservation, planting initiatives focused on parks and open spaces
Council District 2: planting initiatives focused on residential areas not impacted by the airport
Council District 3: planting initiatives focused on business engagement Council District 4: planting initiatives focused on parks and business engagement
Council District 5: planting initiatives focused on business engagement Council District 6: public space tree preservation
Short
3E Ensure tree planting programs consider economic impacts on Salinas community members. Ongoing
3F Ensure planting programs are linguistically and culturally appropriate Ongoing 3G Prioritize large stature trees that contribute to more leaf area and importance value Ongoing
70 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
STRA TEGIC PLAN | Guiding Principles
GUIDING PRINCIPLE 4:

Enhance The Quality Of Life For Community Members
STRATEGY Action No. ACTION Time Frame
The quality of life
in Salinas is further
enhanced by the
benefits and services
of the urban forest.
4A
Create a program for community members to participate in tree care and maintenance in their own neighborhoods (i.e., developing a community forester program, community tree care workshops, tree plantings)
Short
4B
Provide guidance and educational materials to property owners regarding responsibility for maintaining trees in the public right-of- way and how to properly care for and water trees
Short
4C Identify safe routes to school, bicycle routes, walking trails, and routes to parks and recreational areas for tree planting Short 4D
Identify streets where trees are lacking and pursue tree planting opportunities along these routes, beginning with areas identified by community members during public input, including Sanborn Road, Williams Road, Alisal, and North Salinas
Short
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 71
Guiding Principles | STRA TEGIC PLAN
GUIDING PRINCIPLE 5:

Prepared for Climate Change
STRATEGY Action No. ACTION Time Frame
The thriving urban
forest results in
reduced urban heat
islands, increased
energy efficiency,
resilience to pests
and diseases, and
landscapes that
conserve water.
5A Decrease the frequency of sweetgum, Callery pear, London plane, and cherry plum for new tree plantings Ongoing
5B Plant trees rated by the Water Use Classification of Landscape Species (WUCOLs) as low and very low Ongoing
5C
Ensure that age classes of trees are sufficiently distributed to ensure environmental benefits continue, by consistently planting 835 trees per year
Ongoing
5D Allocate more resources towards pruning as 87% of inventory will reach mature and middle age at same time Short
5E Monitor low Relative Performance Index (RPI) trees and replace declining trees as necessary Medium
5F Implement updated Citywide tree standards and details Short 5G
Annually review the City recommended tree species list and update it as appropriate to ensure species are suitable for current and future climate conditions, are low water use, will achieve species diversity standards, and will prioritize well-adapted local and regionally native species
Ongoing
72 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
STRA TEGIC PLAN | Guiding Principles
GUIDING PRINCIPLE 6:

A Balance Between Trees And Infrastructure
STRATEGY Action No. ACTION Time Frame
T rees are included in
the beginning of the
planning process to
provide landscaped
settings and
habitat, maximize
environmental
benefits, and reduce
infrastructure
conflicts.
6A
Invest in a community outreach and education program focused on overall benefits of trees; proper establishment care; “right tree, right place”; and mitigating conflicts between trees and infrastructure
Ongoing
6B
Update Municipal Code Chapter 35: T rees and Shrubs per recommendations in Chapter 5 of the UFMP T echnical Assessment to strengthen tree replacement, tree protection, and code violations
Short
6C
Update Municipal Code Sections 9-41 and 9-45 per recommendations in Chapter 5 of the UFMP T echnical Assessment to clarify developer responsibilities with tree installation
Short
6D
Update Municipal Code Chapter 37 per recommendations in Chapter 5 of the UFMP T echnical Assessment to improve the way trees are protected on private property
Short
6E
Update the General plan per recommendations in Chapter 5 of the UFMP T echnical Assessment to add tree protection goals, policies, and actions that align with this UFMP
Medium
6F
Update the 2017 Neighborhood Vibrancy-Urban Greening Plan per Chapter 5 of the UFMP T echnical Assessment to align canopy cover goals, tree planting standards, and recommended tree species with this UFMP Medium
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 73
Guiding Principles | STRA TEGIC PLAN
GUIDING PRINCIPLE 6:

A Balance Between Trees And Infrastructure
STRATEGY Action No. ACTION Time Frame
T rees are included in
the beginning of the
planning process to
provide landscaped
settings and
habitat, maximize
environmental
benefits, and reduce
infrastructure
conflicts
6G
Update the 2019 Parks, Rec, and Libraries Master Plan per Chapter 5 of the UFMP T echnical Assessment to prioritize park tree planting as described in this UFMP
Medium
6H Update the Alisal Vibrancy Plan to directly address trees and Capital Improvement Projects that align with recommendations in this UFMP Medium 6I
Ensure a City arborist is directly involved in reviewing new development designs, project permits, and removal applications to ensure best arboricultural practices are enforced and trees are protected where possible
Short
6J
Allocate funding to create a staff position or on-call contract for a certified arborist to implement planning policies on private property including code enforcement, site plan review, post-installation inspections Short
74 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION

IMPLEMENTATION
PLAN
8 CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 75
Ongoing Actions | IMPLEMENT A TION PLAN
ACTION
NO. ACTION RESPONSIBLE

PARTY COST
1A Apply for state grants and increase nonprofit and other partnerships to increase funding for tree planting and care establishment. PW $
1B Pursue tree planting opportunities through community volunteer events or collaborating with local organizations to reduce the cost of tree planting. PW, R&C S $ 1C Communicate the economic value of trees to decision makers. PW, City $ 1G Annually provide a report on the City’s return on investment from the funding that is allocated to urban forest management. PW $
2G Plant 835 new trees per year over 20 years to achieve 15% canopy cover goals PW $$$$ 2L Update the City’s right-of-way tree inventory every 5 years to ensure the City has accurate information about all its tree assets PW $$$$
2M Reapply for T ree City USA status and maintain the City’s designation PW $ 3C Create an annual plan for tree planting, prioritizing empty tree wells, parks, bus stops, and bikeways, where appropriate PW, R&C S $
3E Ensure tree planting programs consider economic impacts on Salinas community members. PW, R&CS, CD $ 3F Ensure planting programs are linguistically and culturally appropriate PW, R&CS, CD $ 3G Prioritize large stature trees that contribute to more leaf area and importance value PW $$ 5B Plant trees rated by the Water Use Classification of Landscape Species (WUCOLs) as low and very lowPW $ 5C Ensure that age classes of trees are sufficiently distributed to ensure environmental benefits continue, by consistently planting 835 trees per year PW $$$$ 5G
Annually review the City recommended tree species list and update it as appropriate to ensure species are suitable for current and future climate conditions, are low water use, will achieve species diversity standards, and will prioritize well-adapted local and regionally native species PW, CD $
RESPONSIBLE PARTY: PW = Public Works; CD = Community Development; R&CS = Recreation and Community Services; City = City council action required COST: $ Low 0-$25,000, $$ Medium ($25,000 -$50,000), $$$ High ($50,000 - $100,000), $$$$ Very High (>$100,000)

ONGOING ACTIONS
76 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
IMPLEMENT A TION PLAN | Short Term Actions 1-5 Years
ACTION
NO. ACTION RESPONSIBLE

PARTY COST
1E Pursue CAL FIRE grant funding to develop an urban wood reuse program. PW $ 2D Update tree planting standard to include irrigation PW $ 2E Adopt the Recommended Species List (Appendix B) for use by all City departments to guide tree planting. PW, City $
2I Explore partnerships for developing an urban wood reuse program, such as programs for tree removal and milling, to turn removed trees into usable lumber PW $ 2J Monitor trees rated as poor or dead in the City’s tree inventory to determine appropriate management actions. PW $$
2K Conduct a new right-of-way tree inventory PW $$$$
3D
Tailor tree planting and preservation plans by council district to meet differing needs throughout the City:

Council District 1: private property tree preservation, planting initiatives focused on parks and open spaces
Council District 2: planting initiatives focused on residential areas not impacted by the airport Council District 3: planting initiatives focused on business engagement Council District 4: planting initiatives focused on parks and business engagement Council District 5: planting initiatives focused on business engagement Council District 6: public space tree preservation
PW, City $$
4A
Create a program for community members to participate in tree care and maintenance in their own neighborhoods (i.e., developing a community forester program, community tree care workshops, tree plantings).

PW, R&C S $$
RESPONSIBLE PARTY: PW = Public Works; CD = Community Development; R&CS = Recreation and Community Services; City = City council action required COST: $ Low 0-$25,000, $$ Medium ($25,000 -$50,000), $$$ High ($50,000 - $100,000), $$$$ Very High (>$100,000) SHORT TERM ACTIONS 1-5 YEARS
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 77
Short Term Actions 1-5 Years | IMPLEMENT A TION PLAN
ACTION
NO. ACTION RESPONSIBLE

PARTY COST
4B Provide guidance and educational materials to property owners regarding responsibility for maintaining trees in the public right-of-way and how to properly care for and water trees. PW $ 4C Identify safe routes to school, bicycle routes, walking trails, and routes to parks and recreational areas for tree planting. PW $$
4D
Identify streets where trees are lacking and pursue tree planting opportunities along these routes, beginning with areas identified by community members during public input, including Sanborn Road, Williams Road, Alisal, and North Salinas.

PW $$
5D Allocate more resources towards pruning as 87% of inventory will reach mature and middle age at same time PW, City $$$$
5F Implement updated Citywide tree standards and details PW $ 6B Update Municipal Code Chapter 35: T rees and Shrubs per recommendations in Chapter 5 of the UFMP T echnical Assessment to strengthen tree replacement, tree protection, and code violationsPW, City $ 6C Update Municipal Code Sections 9-41 and 9-45 per recommendations in Chapter 5 of the UFMP T echnical Assessment to clarify developer responsibilities with tree installation. PW, City $ 6D Update Municipal Code Chapter 37 per recommendations in Chapter 5 of the UFMP T echnical Assessment to improve the way trees are protected on private property. PW, City $ 6J
Ensure a City arborist is directly involved in reviewing new development designs, project permits, and removal applications to ensure best arboricultural practices are enforced and trees are protected where possible
PW, R&CS, CD $$
6K
Allocate funding to create a staff position or on-call contract for a certified arborist to implement planning policies on private property including code enforcement, site plan review, post-installation inspections.

PW, City $$$$
SHORT TERM ACTIONS 1-5 YEARS (CONTINUED)
RESPONSIBLE PARTY: PW = Public Works; CD = Community Development; R&CS = Recreation and Community Services; City = City council action required COST: $ Low 0-$25,000, $$ Medium ($25,000 -$50,000), $$$ High ($50,000 - $100,000), $$$$ Very High (>$100,000) 78 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
IMPLEMENT A TION PLAN | Medium Term Actions 5-10 Years
ACTION
NO. ACTION RESPONSIBLE

PARTY COST
1D Develop a strategy to increase tree maintenance funds as the City’s trees age and require increased maintenance costs PW, City $$$$
1F Identify opportunities to leverage future development projects to increase resources for urban forest management PW, CD, City $$
2A Increase number of field crew staff to eight tree workers to address all routine tree management needs and Q-Alert community requests PW, City $$$$ 2C Create a tree risk management program that includes risk assessments every 3 to 5 years PW $$$$ 2F Implement an irrigation program that new trees receive adequate water PW $$$$ 2H Implement a formative pruning program for young and newly planted trees to mitigate potential tree structure and safety issues. PW $$$$
MEDIUM TERM ACTIONS 5-10 YEARS
RESPONSIBLE PARTY: PW = Public Works; CD = Community Development; R&CS = Recreation and Community Services; City = City council action required COST: $ Low 0-$25,000, $$ Medium ($25,000 -$50,000), $$$ High ($50,000 - $100,000), $$$$ Very High (>$100,000) CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 79
Medium Term Actions 5-10 Years | IMPLEMENT A TION PLAN
ACTION
NO. ACTION RESPONSIBLE

PARTY COST
3B Prioritize planting throughout Salinas census tracts based on the Priority Planting Score and map to increase canopy cover equitably throughout the City PW $ 5E Monitor low Relative Performance Index (RPI) trees and replace declining trees as necessary PW $$$
6E Update the General plan per recommendations in Chapter 5 of the UFMP T echnical Assessment to add tree protection goals, policies, and actions that align with this UFMP PW, CD, City $$ 6F
Update the 2017 Neighborhood Vibrancy-Urban Greening Plan per Chapter 5 of the UFMP T echnical Assessment to align canopy cover goals, tree planting standards, and recommended tree species with this UFMP
PW, CD, City $$
6G Update the 2019 Parks, Rec, and Libraries Master Plan per Chapter 5 of the UFMP T echnical Assessment to prioritize park tree planting as described in this UFMP PW, R&CS, City $$ 6H Update the Alisal Vibrancy Plan to directly address trees and Capital Improvement Projects that align with recommendations in this UFMP PW, CD, City $$ MEDIUM TERM ACTIONS 5-10 YEARS (CONTINUED)
RESPONSIBLE PARTY: PW = Public Works; CD = Community Development; R&CS = Recreation and Community Services; City = City council action required COST: $ Low 0-$25,000, $$ Medium ($25,000 -$50,000), $$$ High ($50,000 - $100,000), $$$$ Very High (>$100,000) 80 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
IMPLEMENT A TION PLAN | Long Term Actions 10 Years+
ACTION NO. ACTION RESPONSIBLE

PARTY COST
2B Establish a pruning cycle of 5 to 7 years for all City-managed trees PW $$$$ 3A Achieve a 15% citywide canopy cover over the next 20 years PW, R&CS, CD $$$$ LONG TERM ACTIONS 10 YEARS+
RESPONSIBLE PARTY: PW = Public Works; CD = Community Development; R&CS = Recreation and Community Services; City = City council action required COST: $ Low 0-$25,000, $$ Medium ($25,000 -$50,000), $$$ High ($50,000 - $100,000), $$$$ Very High (>$100,000) CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 81
Long Term Actions 10 Years+ | IMPLEMENT A TION PLAN

82 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION

MONITORING PLAN
9 CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 83

VIBRANT CITIES LAB ASSESSMENT
The City can use the Vibrant Cities Lab Community Assessment and Goal- Setting Tool to monitor the implementation of the UFMP. The tool is used as an assessment to define the City’s current state of a specific area of urban forest sustainability. Each metric is assigned a point value, and the City is assigned a “Total Current Score” and a “Gap Score,” or how far off the current state is from the desired goal. A gap score between 20 to 40 is not far from achieving the goals of its urban forest program. Conversely, gap scores of 40+ indicate that a City is still implementing programs and policies to close the gaps and develop a sustainable urban forest.

Public Works, the City Engineer, and the consultant team conducted Salinas’s first assessment on February 2, 2023. Table 9-1 provides the results from the first assessment, which set the baseline for the City’s “Total Current Score” at its pre- UFMP metrics.

Based on the first assessment, the City has a current score of 11, with a gap score of 73. The City’s UFMP monitoring plan should be based around the Vibrant Cities Lab Community Assessment and Goal Setting Tool and be retaken each year to track, measure, and highlight progress. The assessment can also be used to demonstrate successes and justify additional funding asks to City Council. Since the City first took the assessment, several of the responses that had significant gaps, such as the lack of a UFMP (gap of 5), have already been achieved.

84 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
MONITORING PLAN | Vibrant Cities Lab Assessment
T able 9-1. T ree Canopy Goal Summary (1 of 5) Category Current Rating Goal Rating Gap
Canopy cover
The existing canopy cover for entire
municipality is 50%–75% of the desired
canopy.
1 The existing canopy is >75%–100% of desired. 2 1
Inventory and
assessment
methodology
Complete or sample-based inventory of
publicly owned trees. 1
Systematic comprehensive inventory system of
entire urban forest – with information tailored to
users and supported by mapping in municipality-
wide GIS system. Provides for change analysis.
4 3
Complete, detailed, and spatially explicit,
high-resolution Urban T ree Canopy (UTC)
assessment based on enhanced data
(such as LIDAR) – accompanied by
comprehensive set of
goals by land use and other parameters.
3 Urban tree canopy assessment utilized effectively
to drive urban forest and green infrastructure
policy and practice municipality-wide and at
neighborhood or similar management level
4 1
Publicly owned
trees
Complete tree inventory that includes
detailed tree condition ratings. 2 Complete GIS tree inventory that includes detailed tree condition and risk ratings. 4 2
Publicly owned
natural areas
Ecological structure and function of all
natural areas assessed and documented. 3 Ecological structure and function of all natural areas assessed and documented. 3 0
Private property
trees
Aerial, point-based assessment –
capturing extent and location. 1
Bottom-up sample based assessment, as well
as detailed UTC analysis of entire urban forest,
including private property, integrated into
municipality-wide [multi-agency] GIS system.

LIDAR
and hyper-spectral imaging most helpful.
4 3
Relative
performance
index by species
All six most common species have higher
RPI scores than the average of all species
in community. (>1)
4 All six most common species have higher RPI
scores than the average of all species in
community. (>1)
4 0
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 85
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 85
Vibrant Cities Lab Assessment | MONITORING PLAN
(2 of 5)
Category Current Rating Goal Rating Gap
Use of native
vegetation
Voluntary use of native species on
publicly and privately owned lands;
invasive species are
recognized.
1 Use of native species is encouraged on a project-
appropriate basis in all areas;
invasive species are recognized and discouraged
on public and private lands.
2 1
Align municipal
departments
Municipal departments/agencies
recognize potential conflicts and reach
out to urban forest
managers on an ad hoc basis – and vice
versa.
1 Informal teams among departments and agencies
communicate regularly and collaborate on a
project-specific basis.
2 1
Engage residents
in planning and
implementation
Many active neighborhood groups
engaged in advancing urban forest goals,
but with little or
no overall coordination with municipality
or its partnering NGOs.
2 Proactive outreach and coordination efforts
by municipality and NGO partners resulting in
widespread citizen involvement and structured
engagement among diverse neighborhood
groups.
4 2
Environmental
equity
T ree planting and outreach is not
determined equitably by canopy cover or
need for benefits.
-1
Equitable planting and outreach at the
neighborhood level is guided by strong
resident involvement in low canopy/high need
areas. Residents participate actively in
identifying needs for their neighborhoods,
planning, implementation, and monitoring
4 5
T rees
acknowledged as
vital community
resource
General ambivalence or negative
attitudes about trees, which are perceived
as neutral at best
or as the source of problems. Actions
harmful to trees may be taken
deliberately.
-1
T rees widely acknowledged as providing
environmental, social, and economic services –
resulting in some action or advocacy in support
of the urban forest.
2 3
86 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
MONITORING PLAN | Vibrant Cities Lab Assessment
(3 of 5)
Category Current Rating Goal Rating Gap
Engage
large private
landowners and
institutions
Large private landholders are generally
uninformed about urban forest issues and
opportunities.
-1 Landowners develop tree management plans
that advance municipal urban forest goals. 2 3
All utilities work
with municipality,
employ best
management
practices
No utility consideration of the health of
the urban forest resource. -1
Utilities employ best management practices,
recognize potential municipal conflicts, and reach
out to urban forest managers on an ad hoc basis
– and vice versa.
2 3
Green industry
embraces goals,
high standards
Little or no cooperation among segments
of green industry or awareness of
municipality-wide urban forest goals and
objectives.
-1
Specific collaborate arrangements across
segments of green industry in support of
municipality-wide goals and objectives.
2 3
Develop
urban forest
management plan
No urban forest management plan. -1
New or recent urban forest and green
infrastructure management plan which targets
public and private tree planting and protection
based on assessment of anticipated benefits
– and assures these benefits are distributed
equitably among neighborhoods.
4 5
Cooperative
planning
with other
municipalities
Municipalities have no interaction with
each other or the broader region. No
regional planning or coordination on
urban forestry.
-1 Some urban forest planning and cooperation
across municipalities and regional agencies. 2 3
Forestry plan
integrated into
other municipal
plans
Urban forestry plan mentions how it could
meet other municipal objectives or inform
other planning efforts.
-1
Once completed, urban forestry planning team
works with other agencies to align
current and future objectives.
2 3
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 87
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 87
Vibrant Cities Lab Assessment | MONITORING PLAN
(4 of 5)
Category Current Rating Goal Rating Gap
Urban forestry
program capacity
Lack of personnel and/or adequate
equipment severely limits needed
maintenance. Few
resources, if any available to achieve new
goals.
-1
T eam has capacity and will in the future to
achieve all goals of the urban forest management
plan, to maintain the resource over time, and
adapt management as circumstances change.
2 3
Municipality-wide
urban forestry
funding
Ad hoc funding for emergency, reactive
management. 1
Sustained, long-term funding from multiple
municipal, regional, and/or state agencies,
along with private sources to implement a
comprehensive urban forest management plan
and provide for maintenance and adaptive
management as circumstances change.
4 3
Growing site
suitability
Appropriate tree species are considered
in site selection. 1
All trees planted in sites with adequate soil
quality and quantity, and with sufficient growing
space and overall site conditions to achieve their
genetic potential and thus provide maximum
ecosystem services. Where growing conditions
are poor, guidance provided on how to improve
soil volume, quality, other factors.
4 3
T ree
establishment and
maintenance
Some tree planting and establishment
occurs, but with limited overall
municipality-wide planning and post-
planting care.
-1 Planting and post-planting care and maintenance
protocols in place. 2 3
Management of
publicly owned
natural areas
Only reactive management to facilitate
public use, e.g. hazard abatement, trail
maintenance.
1 Management plan in place for each publicly
owned natural area to facilitate appropriate
public use.
2 1
Policies that
foster good
urban forestry on
private lands
No tree protection ordinance, or one
that’s weak and rarely enforced. -1
All relevant municipal policies require or
incentivize adherence by private owners to
standards
incorporated in the plan. Incentives and
sanctions applied when appropriate.
4 5
88 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN
MONITORING PLAN | Vibrant Cities Lab Assessment
(5 of 5)
Category Current Rating Goal Rating Gap
T ree protection
policy and
enforcement
Policies in place to protect public trees
and employ industry best management
practices, but
rare or inconsistent enforcement.
1 Integrated municipality-wide policies and
practices to protect public and private trees,
consistently enforced and with penalties
sufficient to deter violations.
4 3
Monitoring No monitoring. -1
Monitoring on a regular basis with rotating
schedule for each area. Monitors are
professionals
or volunteers trained to collect specific data
required by municipality. Multi-year data available
for trend analyses.
2 3
T ree risk
management
Citizens and city staff report tree safety
issues to the forestry department or
manager (e.g., 3-1-1 system, online form,
etc.). System tracks the time between
damage report and mitigation action.
1 Policies and ordinances in place to minimize
tree damage and removal on commercial
developments, and public capital. Protection
measures conform to ANSI A300 standards and
ISA BMPs.
3 2
Urban wood and
green waste
utilization
No utilization plan; wood and other green
waste goes to landfill with little or no
recycling and
reuse.
-1
Comprehensive plan and processes in place to
utilize all green waste one way or another, to the
fullest extent possible.
4 5
T otal Current Score 11 T otal Goal Rating 84
T otal Gap Score 78
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 89
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 89
Vibrant Cities Lab Assessment | MONITORING PLAN

90 | CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN

INTRODUCTION

REFERENCES
CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 91

REFERENCES
Beller E. E., M. N. Salomon, and R. M. Grossinger. 2010. Historical Vegetation and Drainage Patterns of Western Santa
Clara Valley: A Technical Memorandum Describing
Landscape Ecology in Lower Peninsula, West Valley,
and Guadalupe Watershed Management Areas. SFEI
contribution 622. Oakland, California: San Francisco
Estuary Institute. November 2010. https:/ /www.sfei.
org/ sites/default/files/biblio_files/HistoricalEcology_of_ Western_SantaClaraValley_SFEI_111910.pdf.

City of Salinas. 2014. City of Salinas T ree Inventory Data.

Conducted by Davey.

City of Salinas. 2015. Urban Forest Assessment Report. https:/ / www.cityofsalinas.org/our-city-services/public-works/
water-waste-energy/neighborhood-vibrancyurban-
greening/ sidebar/tree-information. Accessed on May 23, 2023
City of Salinas. 2021. City of Salinas Open Data, GIS Portal 2021. https:/ /cityofsalinas.opendatasoft.com/pages/homepage/.

Durham, D. 1998. California’s Geographic Names: A Gazetteer of Historic and Modern Names of the State. Clovis,
California: Word Dancer Press.

Johnston, R. 1977. The Beginnings of Salinas: Brief History to 1874. 2nd ed. Monterey County Historical Society.

Locke, D.H., B. Hall, J.M. Grove, S. T .A. Pickett, L.A. Ogden, C. Aoki, C.G. Boone, and J.P.M. O’Neil-Dunne. 2021.
“Residential housing segregation and urban tree canopy
in 37 US Cities.” npj Urban Sustainability 1, 15. https:/ /doi. org/10.1038/ s42949-021-00022-0.

McBride, J.R., and I. Lacan. 2018. “The Impact of Climate-Change Induced Temperature Increases on the Suitability of
Street T ree Species in California (USA) Cities.” Urban Forestry & Urban Greening 34:348–356.

McPherson, E.G., N. van Doorn, and J. de Goede. 2016.
“Structure, Function and Value of Street T rees in
California, USA.” Urban Forestry & Urban Greening
17:104–115.

Morgenroth, J., D.J. Nowak, and A.K. Koeser. 2020. “DBH Distributions in America’s Urban Forests—An Overview
of Structural Diversity.” Forests 11(2): 135. doi:10.3390/ f11020135.

OEHHA (Office of Environmental Health Hazard Assessment). 2023. CalEnviroScreen 3.4 [online software]. May 18,
2023. https:/ /oehha.ca.gov/calenviroscreen/report/
calenviroscreen-30.

Richards, N.A. 1983. “Diversity and Stability in a Street T ree Population.” Urban Ecology 7(2): 159–171.
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REFERENCES
Smith, D. 2004. “Why Affordable Housing is an Environmental Issue.” Culture, Society, and Praxis 2(2): Article 10. https:/ / digitalcommons.csumb.edu/csp/vol2/iss2/10.

Swain, D.L., B. Langenbrunner, J.D. Neelin, and A. Hall. 2018. “Increasing Precipitation Volatility in Twenty-First-Century California.” Nature Climate Change 8:427–433. https:/ /www. nature.com/articles/ s41558-018-0140-y.

USFS (U.S. Forest Service). 2020. i- T ree Eco [online software]. https:/ /www.itreetools.org/tools/i-tree-eco.

Wolf, K.L. S. T . Lam, J.K. McKeen, G.R.A. Richardson, M. van den Bosch, and A.C. Bardekjian. 2020. Urban T rees and
Human Health: A Scoping Review. International Journal
of Environmental Research and Public Health 17(12):
4371. https:/ /doi.org/10.3390/ijerph17124371.

WRCC (Western Regional Climate Center). 2018. “California Climate T racker.” Accessed January 10, 2018. http:/ /www. wrcc.dri.edu/monitor/cal-mon/index.html.

CITY OF SALINAS URBAN FOREST MANAGEMENT PLAN | 93

REFERENCES

PREPARED BY
Urban Forest Management Plan
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-028, Version: 1
Fiscal Year 23-24 Mid-Year Budget Review and Supplemental Appropriation Requests Approve a Resolution receiving the fiscal year 23-24 mid-year budget performance review and authorizing budget adjustments identified in the budget performance review.

City of Salinas Printed on 2/2/2024Page 1 of 1
powered by Legistar™
1 RESOLUTION NO. ______ (N.C.S.)

A RESOLUTION APPROVING BUDGET ADJUSTMENTS AND
SUPPLEMENTAL APPROPRIATIONS TO THE FISCAL YEAR 23-24

OPERATING AND CAPITAL BUDGETS FOR THE CITY OF SALINAS

WHEREAS, on June 13, 2023, the City Council of the City of Salinas adopted the Fiscal Year 23-24 Operating and Capital Budgets; and

WHEREAS, on February 6 , 20 24, the City Council of the City of Salinas met and reviewed the mid-year budget and considered staff’s recommended budget adjustments.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Salinas, that the Council hereby accepts the Fiscal Year 23-24 Mid-Year Budget Review report; and

BE IT FURTHER RESOLVED by the City Council of the City of Salinas , that the Council hereby approves supplemental appropriations and transfers and use of fund balances as needed for Fiscal Year 23-24 up to the amounts listed on the attached Exhibit A; and

BE IT FURTHER RESOLVED by the City Council of the City of Salinas , that the Council approves corresponding revenue budget adjustment increase s of $ 503,000 to General Fund Sales Tax and $596,200 to Measure G Transaction & Use Tax.

PASSED AND APPROVED this 6th day of February, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________________
Kimbley Craig, Mayor
ATTEST:

______________________________________
Patricia M. Barajas, City Clerk
Supplemental Appropriation Request
Fiscal Year 23-24
Fund: General Funds (GF & MG)
General Fund, City Attorney
Outside legal services. 150,000.00 1000.14.1400 (City Attorney's Office) Subtotal General Fund, City Attorney 150,000.00
General Fund, Non-Departmental
City Manager contingency budget for unanticipated expenditures throughout the end of the fiscal year. 150,000.00 1000.80.8005 (Non-Dept) Transfer Out to fund Residential Rental Registry (2530) FY 23-24 projected deficit due to insufficient revenue. 143,000.00 1000.00.0000 (Non-Dept) Transfer Out to fund Storm Sewer (6500) requests. 60,000.00 1000.00.0000 (Non-Dept) Subtotal General Fund, Non-Departmental 353,000.00
Measure G, Fire Department
Covers the cost of the Academy Cadre Special Assignment Pay and Temporary Upgrade Pay for the backfilling positions for 5 months.
40,000.00 1200.45.4510 (Suppression)
Contingency OT covers the cost of unforeseeable staffing needs to cover the Academy Cadre curriculum. 5,000.00 1200.45.4510 (Suppression) This will cover office supplies for the academy. 1,000.00 1200.45.4510 (Suppression) Safety Clothing for 17 Academy recruits (Wildland PPE, Structure PPE, EMS). 320,800.00 1200.45.4510 (Suppression) This will cover training props and lumber for the Fire Academy for 17 Fire Recruits. 14,000.00 1200.45.4510 (Suppression) This will cover one radio per recruit (17). 204,400.00 1200.45.4510 (Suppression) Recruitment for the Academy miscellaneous needs. 11,000.00 1200.45.4510 (Suppression) Subtotal Measure G, Fire Department 596,200.00
TOTAL SUPPLEMENTAL APPROPRIATIONS REQUEST 1,099,200.00$ Org Set (Division)
Supplemental
Appropriation
RequestedExplanation/Justification

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Supplemental Appropriation Request
Fiscal Year 23-24
Fund: Enterprise Operations
6100 - Airport
During the Terminal painting project, unexpected repairs were incurred. The Airport Terminal signs "Salinas Municipal Airport" were unrepairable and had to be replaced.
20,000.00 6100.50.5340 (Airport)
Unforeseen generator failure. The generator provides power to the Airport Runways, Taxiways, and other critical pavements during power failures. The funds will be use for repairs, parts, and contractor services. 10,000.00 6100.50.5340 (Airport)
Emergency Roof Repair at 240 Mortensen Avenue. The insurance covered $18,000.00 and the enterprise fund covered the remaining amount.
23,000.00 6100.50.5340 (Airport)
Lease Development, Project Management Services, Grant Administration. 75,000.00 6100.50.5340 (Airport) These funds will cover the costs of essential repairs and replacement parts needed to restore the city-owned 445 Airport Blvd. building HVAC system located at the airport.
10,000.00 6100.50.5340 (Airport)
Subtotal 6100 - Airport 138,000.00
6500 - Storm Sewer
Plan Review support is needed for reviewing engineering plans for stormwater development standards and Erosion & Sediment Control/SWPPP plan review. Plan Reviewer is required per NPDES Permit to have QSD certification. 60,000.00 6500.50.5126 (NPDES Storm Water)
Subtotal 6500 - Storm Sewer 60,000.00
Explanation/Justification
Supplemental
Appropriation
Requested Org Set (Division)

Page 2 of 2 ends

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 6, 2024
DEPARTMENT: FINANCE
FROM: JIM PIA, INTERIM CITY MANAGER

SELINA ANDREWS, ASSISTANT FINANCE DIRECTOR
TITLE: FISCAL YEAR 23-24 MID-YEAR BUDGET REVIEW &

SUPPLEMENTAL APPROPRIATION REQUESTS

RECOMMENDED MOTION:

Staff recommends that the City Council take the following actions regarding the Fiscal Year 23- 24 Mid-Year budget performance review:

1. Receive FY 23-24 Mid-Year budget performance review; and

2. Authorize budget adjustments as recommended in the budget performance review.

EXECUTIVE SUMMARY:

The purpose of the Mid-Year review is to provide City Council with a status of the adopted Fiscal Year 23-24 budget after the first six months and to make any adjustments to ensure the continuity of municipal services and operations. The analysis is one of several periodic reviews of the status of the City’s current year revenues and expenditures , and the projected financial condition of all City funds compared with the adopted budgets. The updates typically focus on the City’s General Funds, including Measures E & G.

During 2022, the City Council determined the Strategic Priorities for 2022 -2025, providing guidance to City staff on workload prioritization. The Council affirmed its Strategic Priorities to be multi -year efforts focused on Economic Development, Housing/Affordabl e Housing, Infrastructure and Environmental Sustainability, Public Safety, Youth and Seniors, and Effective and Culturally Responsive Government.

Based on the City Council’s identified Strategic Priorities, and ongoing community input, staff has started budget development work for the next fiscal year, including identification of critical City needs, contractual obligations, unfunded mandates, potential adjustments to the Fee Schedule, and other analyses. Staff is actively engaged in the FY 24-25 budget process with the primary focus of ensuring that the available City resources are allocated to meet the priority service needs of the community.

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BACKGROUND:

The City’s Fiscal Year 23-24 operating and capital budgets were adopted on June 13, 2023. After budget adoption each year, the City reviews and analyzes its revenues and expenditures compared to the adopted budget and reports its findings to City Council. The FY 23-24 budget was adopted with a $ 0.6 million fund balance surplus, however, through Council actions, additional expenditures have been appropriated, including for example, appropriations to the Industrial Waste Fund or approved wage and benefit adjustments on various employee bargaining group MOU’s (Memorandum of Understanding). It is important to note, and understand for future year budgets, that in the current fiscal year alone, multi-year, collective bargaining group agreements (SEIU,SMEA,AMPS,POA), totaling more than $7,000,000, have been added to future budget obligations. As an important reminder, salaries, along with the expensive budget cost drivers of healthcare, pension and workers’ compensation costs, collectively form the largest percentage of our local government spending.

DISCUSSION:

The current forecast expects small increases in economic sensitive revenue such as sales and use tax, franchise fees, and other revenues ; however, business license tax and transient use tax are trending lower. These taxes are cyclical and the lower-than-expected revenues at this point in time are potentially due to timing. While staff conducted a detailed analysis of all general fund revenues, only the sales & use tax revenues are being recommended for adjustment at this time.

The current projections for FY 23 -24 reflect an increase in expenditures of $1.1 million with an offset by revenues , with the primary drivers including estimated increases in sales & use tax collections. In addition to the improvement in revenue projections, staff is estimating that there will be year -end operating expenditure savings. These savings are attributable to departmental vacancies and associated personnel costs.

General Funds - Revenue Analysis

Overall, General Funds revenues are trending at 51% of the budgeted amount through December 31, 2023. However, not all revenues for the second quarter of the fiscal year have been recorded due to timing of when they are generally received by the City. Therefore, staff anticipates revenues to come in slightly higher than budgeted amounts at the close of the fiscal year. The combined recommended mid-year revenue adjustments in the General Funds total a net increase of $ 1.1 million.

The pie chart below represents the City’s General Funds estimated operating revenues by major category.

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FY 23-24 General Funds Budgeted Revenues

Sales Tax (General, Measures E and G)
Sales tax is the largest revenue source for the City’s General Fund s, accounting for 52% of the budgeted General Fund s projected revenues for FY 23 -24. The City currently receives 2.5% of every 9.25% of sales tax paid per dollar on retail sales and taxable services transacted within Salinas, which includes Measures E and G. Measure E accounts for a half percent (0.5%) and was extended with no ending date on November 6, 2012 while Measure G accounts for one percent (1.0%) and was approved on Nov ember 4, 2014 for 15 years , following the initial date of collection.

Sales tax estimates are based on actual sales tax data and annual sales tax estimates for five years are provided by the City’s consultant, Hinderliter, de Llamas & Associates (HdL). In addition to the brick-and-mortar sales tax generation, HdL estimates include several online sales tax projections. The 2018 Wayfair Decision resulted in e -commerce vendors utilizing the Amazon platform to collect sales tax based on destination; however, items shipped directly from Amazon fulfillment centers are collecting sales tax based on the point of distribution. Regular sales tax collected through online transactions are distributed through the Monterey County pool for which Charges for Services
3% Franchise Fees
6%
Other Revenues
8%
Property Tax & VLF
22%
Sales Tax
52%
Transient Occupancy Tax
2%
Utility User Tax
7%
Page | 4
the City receives a pro rata share of the sales tax generated in the County for that particular quarter.

Current total sales tax estimates include $38.7 million in proceeds from regular sales tax and $34.2 million in proceeds from Measure G (one cent) and $17.1 million from Measure E (one-half cent).

Actual receipts net of administrative fees collected by the State will be confirmed at the close of the fiscal year. Based on current projections, staff recommends a $ 1,099,200 increase in Sales & Use Tax collections.

Sales Tax (General, Measures E and G) – Quarterly and Annual Revenues 5- Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Revenues * 39,231,637$ 39,061,438$ 45,176,026$ 47,899,177$ 48,164,312$ Fiscal Year Total Actual Revenues 69,670,899 80,249,066 88,460,979 91,143,768 Fiscal Year Total Estimated Revenues 91,099,200
Fiscal Year Budgeted Revenues 90,000,000
2nd Quarter Percent Total 56% 49% 51% 53% 54%
Recommended Budget Revision 1,099,200

Property Tax and Motor Vehicle in Lieu Fee (VLF)
Property tax and VLF are the second largest revenue source for the City and comprise s approximately 22% of total City General Funds estimated revenues for FY 2 3-24. Property and VLF tax estimates are based on property tax data provided by HdL. Property tax is levied by the Monterey County Assessor’s Office at approximately 1% of a property’s assessed value, of which the City receives approximately $0.1466 cents per dollar paid on property located within the municipal limits of Salinas. In compliance with Proposition 13, the assessed value of real property is based on the 1975/76 assessment roll value, adjusted by a 2% inflation factor thereafter.

However, when property changes hands or new construction occurs, property is then reassessed at its current market value.

Monterey County provides property tax collection updates and projections throughout the year.

The current amount received for the first six months of the year is slightly ahead of pace compared to the adopted budget. This includes Redevelopment Agency (RDA) Residual Apportionment , VLF allocation, secured property tax estimates, property transfer tax, and the Educational Revenue Augmentation Fund (ERAF) estimates.

The City has been monitoring ongoing developments regarding the distribution of excess ERAF funds. A portion of property tax revenue goes to the ERAF to support local school districts. When the amount contributed to ERAF is more than the minimum cost of funding local schools, excess funds have traditionally been returned to the county, cities, and special districts.

Property tax distributions are largely received in th e second and fourth quarters. Se cond quarter receipts are trending similar to those received during the second quarter of the previous fiscal year.

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Based on current County projections, staff does not expect a change in the budgeted General Property Tax and Vehicle in Lieu Fee.

Property Tax & VLF – Quarterly and Annual Revenues
5 - Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Revenues 16,739,972$ 18,170,613$ 18,435,937$ 19,471,345$ 19,922,518$ FY Total Actual Revenues 31,389,345 33,234,238 34,350,884 36,513,923 FY Total Estimated Revenues 37,840,500
FY Budgeted Revenues 37,840,500
2nd Quarter Percent Total 53% 55% 54% 53% 53%
Recommended Budget Revision

Franchise Fees
Franchise fees are collected by the City for the privilege of operating a utility service within Salinas, and as a fee in lieu of a business license tax. Franchise fees are currently received for gas, electric services, recycling, solid waste collection, and video services. Franchise fees represent 6% of projected General Funds revenues in FY 23-24.

Historically, franchise payments are not remitted equally throughout the fiscal year; therefore, second quarter receipts are not necessarily predictive of futu re receipts. Total franchise fee revenues are trending slightly higher than the prior year . However, staff does not recommend a change to this revenue source at this time.

Franchise Fees – Quarterly and Annual Revenues
5-Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Revenues 4,222,345$ 4,225,656$ 5,201,732$ 4,198,148$ 4,362,180$ FY Total Actual Revenues 9,135,846 9,440,563 10,422,251 8,815,945 FY Total Estimated Revenues 10,335,000
FY Budgeted Revenues 10,335,000
2nd Quarter Percent Total 46% 45% 50% 48% 42%
Recommended Budget Revision

Transient Occupancy Tax (TOT)
Page | 6
TOT is an important revenue source for the City and comprises approximately 2% of total City estimated revenues in the amount of $ 3.9 million for FY 23 -24. The City levies a 10% transient occupancy tax (TOT) on all hotel and motel rooms within the municipal limits of Salinas.

During the pandemic, TOT experienced the most significant percentage decline relative to historical adopted bu dgets. While most areas are experiencing a significant rebound in leisure “staycation” travel and modest improvements in business travel, the City’s current TOT collections are trending lower than anticipated as average occupancy rates are still rebounding. The second quarter revenues are not reflected in the data below because TOT for the second quarter has not been received.

Transient Occupancy Tax – Quarterly and Annual Revenues 5 – Year History
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Revenues 1,765,007$ 1,135,919$ 1,815,995$ 1,776,514$ 1,075,141$ FY Total Actual Revenues 2,824,027 2,338,402 3,682,621 3,224,396 FY Total Estimated Revenues 3,900,000
FY Budgeted Revenues 3,900,000
2nd Quarter Percent Total 62% 49% 49% 55% 28%
Recommended Budget Revision

Charges for Services
City Service revenues consist primarily of planning, building, inspections, and engineering fees assessed on local building and development activity. Development fees and charges are assessed based on cost recovery formulas, which reflect approximate costs of providing these regulatory services.

Charges for Services are trending lower than in the second quarter compared to the previous fiscal year. Typically, development fees are collected in advance for projects and recognized as revenue in the fiscal ye ar the work is p erformed. Additionally, administrative fees for services are not included in the current year’s amount due to timing. Staff does not recommend a change to this revenue source at this time.

Charges for Services - Quarterly and Annual Revenues
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Revenues 3,050,857$ 2,452,625$ 2,379,357$ 2,843,442$ 1,226,741$ Fiscal Year Total Actual Revenues 5,259,630 4,903,377 5,168,638 5,269,651 Fiscal Year Total Estimated Revenues 4,953,050
Fiscal Year Budgeted Revenues 4,953,050
2nd Quarter Percent Total 58% 50% 46% 54% 25%
Recommended Budget Revision

Utility User Tax (UUT)
Page | 7
UUT are utility taxes which cities may impose on users’ consumption of certain utility services and consists of 7% of the City’s General Fund s revenue. Salinas voters passed Measure H in the November 4, 2014 election to reduce the tax on telecommunications and video users from 6% to 5% and modernized the ordinance to include wireless and other technologies. Salinas’ population has a direct correlation wit h UUT as it’s tied to utility usage. While FY 23 -24 second quarter receipts are trending slightly lower, staff does not recommend a budget adjustment at this time.

Utility User Tax - Quarterly and Annual Revenues
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Revenues 6,040,366$ 5,895,599$ 5,675,292$ 6,624,218$ 6,240,562$ FY Total Actual Revenues 11,654,328 11,608,242 12,106,526 12,295,325 FY Total Estimated Revenues 12,000,000
FY Budgeted Revenues 12,000,000
2nd Quarter Percent Total 52% 51% 47% 54% 52%
Recommended Budget Revision

Other Revenues
“Other Revenues” comprises all other general fund revenues not specifically identified in the above, including investment earnings, business license s, and permitting fees. This revenue accounts for 8% of the City’s total General Fund s revenue. Total Other Revenues are trending higher than those of the second quarter in the prior year due to a large increase in interest earnings.

Staff is also in the process of closing out the prior year therefore, additional entries may be required. Staff does not recommend a budget increase at this time.

Other Revenues - Quarterly and Annual Revenues
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Revenues 4,343,166$ 3,786,594$ 3,777,997$ 4,712,733$ 7,258,912$ FY Total Actual Revenues 12,035,730 11,731,642 9,817,935 12,945,408 FY Total Estimated Revenues 13,833,200
FY Budgeted Revenues 13,833,200
2nd Quarter Percent Total 36% 32% 38% 36% 52%
Recommended Budget Revision

General Funds - Expenditure Analysis

For FY 23-24, General Funds Operating expenditures (not including transfers out) are programmed at $147 million. The delivery of City services is highly dependent on personnel which comprises Page | 8
77% of budgeted General Funds expenditures for FY 23-24. During the fiscal year, City Counc il approved several budget adjustments, which are tracked against the Adopted Budget. The net effect is an Amended Budget. Most General Funds expenditure totals are trending in accordance with or below the Amended Budget, with total operational expenditure s at the end of the second quarter at approximately 44% of the Amended Budget. With six months of data now available, staff expects that the next six months of expenditures will need to be amended as identified in this Mid-Year review. If additional unexpected costs occur, they will require future Council action.

As with most municipalities, services are provided directly by employees to the City’s residents, businesses, and visitors. As a service delivery enterprise, the cost of salaries and benefits are a significant portion of the budget. Mid-year actual salaries and benefits are trending at 47% of the adopted budget amount for personnel costs.

Salaries and benefits savings are anticipated due to vacancies and reduced cost structure due to replacements after retirements. In addition, vacant positions are sometimes filled with temporary, un-benefited positions, which translate into additional benefit savings.

The pie chart below represents the Departmental proportion of City General Fund s estimated operating expenditures.

FY 23-24 General Funds Budgeted Expenditures

City Council
0%
Administration
2% City Attorney
1%
Human Resources
1%
Finance
5%
Community
Development
6%
Police
41%
Fire
19%
Public Works
9%
Library & Community
Services
10%
Non-Departmental
6%
Page | 9
Administration
The Administration Department provides external and internal support services for a number of essential functions related to the management operations of City government. Under the direction of the City Manager, these functions include logistical support for the Mayor and Council, recording of the City's official legislative records, and community outreach and engagement.

Administration incorporates the City Manager’s Office , City Clerk , and community relation efforts.

Administration expenditures are trending higher compared to the same quarter expenditures in prior year. This Department had unanticipated personnel expenditures during the course of the first half of the fiscal year . Staff does not recommend an expenditure budget adjustm ent for this program at this time.

Administration - Quarterly and Annual Expenditures
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 1,454,221$ 842,117$ 827,154$ 904,121$ 1,210,956$ Fiscal Year Total Actual Expenditures 3,581,489 1,961,761 2,227,320 1,965,635 Fiscal Year Total Estimated Expenditures 2,518,109
Fiscal Year Budgeted Expenditures 2,518,109
2nd Quarter Percent Total 41% 43% 37% 46% 48%
Recommended Budget Revision

City Attorney’s Office
The City Attorney’s Office (CAO) is the legal advisor to City Council, Boards, Commissions, and City staff. In this capacity, the CAO provides a wide range of legal services to ensure that City actions and activities are legally sound. The CAO expenditure amounts are trending higher than the same quarter in the prior year . Staff recommends a $150 ,000 budget increase to cover additional costs related to outside legal counsel.

City Attorney’s Office - Quarterly and Annual Expenditures 5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 374,501$ 345,218$ 333,468$ 336,723$ 378,219$ Fiscal Year Total Actual Expenditures 803,554 780,960 884,306 769,312 Fiscal Year Total Estimated Expenditures 1,070,577
Fiscal Year Budgeted Expenditures 920,577
2nd Quarter Percent Total 47% 44% 38% 44% 41%
Recommended Budget Revision 150,000

City Council
Page | 10
The City Council is the elected legislative body that represents the residents and provides policy direction for the delivery of services and capital improvements for the City of Salinas. City Council expenditures are trending at 34% which is lower than th e same quarter in the prior year. Staff anticipates increased expenditure costs following the January 23 rd ordinance adoption increasing Council member compensation, however, does not recommend an expenditure budget adjustment at this time.

City Council - Quarterly and Annual Expenditures
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 159,780$ 100,304$ 131,031$ 148,048$ 136,662$ Fiscal Year Total Actual Expenditures 281,174 246,282 295,850 345,846 Fiscal Year Total Estimated Expenditures 399,607
Fiscal Year Budgeted Expenditures 399,607
2nd Quarter Percent Total 57% 41% 44% 43% 34%
Recommended Budget Revision

Community Development
The Community Development Department works with elected and appointed officials, other Departments, and the community to guide the physical growth, development, and preservation of the City. Community Development program expenditure amounts are trending higher than the prior year due to increased development activities and Pass-Through programs. The Pass-Through program collects the required developer deposits for various review services. The City provides those services through consultants and the consultants are paid out of the applicant’s account. At the close of a project, all remaining fees collected will be refunded to the applicant. The Community Development program expenditures are trending at 27%. The Department identified a need to increase expenditures for the Salinas Valley 5 Cities annual contribution and radios for code enforcement officers, however, staff anticipates sufficient salary and benefits savings to cover this cost. Staff does not recommend an expenditure budget adjustment in this program.

Community Development - Quarterly and Annual Expenditures 5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 1,974,536$ 1,887,929$ 1,863,221$ 2,368,266$ 2,428,791$ Fiscal Year Total Actual Expenditures 4,137,232 3,912,988 4,028,236 5,175,144 Fiscal Year Total Estimated Expenditures 8,856,731
Fiscal Year Budgeted Expenditures 8,856,731
2nd Quarter Percent Total 48% 48% 46% 46% 27%
Recommended Budget Revision

Finance
The Finance Department provides overall strategic fiscal administrative support for the entire City organization, reporting to the City Manager’s Office . Finance incorporates information technology, special reporting, accounting, budgeting, purchasing, acc ounts payable, accounts receivable, payroll processing, revenue, and licensing.

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The Finance Department expenditures are trending higher compared to the same quarter expenditures in the prior year and minimal expenditures savings in this program are anticipated.

While the Department had numerous vacancies during the course of the first half of the fiscal year in all program areas , staff continues to ensure financial controls through the use of consultants.

Staff does not recommend an expenditure budget adjustment in this program.

Finance - Quarterly and Annual Expenditures
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 2,179,496$ 1,893,431$ 1,967,915$ 2,164,634$ 2,790,647$ Fiscal Year Total Actual Expenditures 4,508,160 4,040,385 4,419,397 4,544,549 Fiscal Year Total Estimated Expenditures 7,606,806
Fiscal Year Budgeted Expenditures 7,606,806
2nd Quarter Percent Total 48% 47% 45% 48% 37%
Recommended Budget Revision

Fire
The Salinas Fire Department provides 24 -hour prevention, response, mitigation, and recovery efforts for fires, hazardous materials, emergency medical services, traffic collisions , aircraft emergencies, and all other emergency and non -emergency service requests within the City of Salinas corporate limits. The primary goal of the Fire Department is the protection of life, property, and the environment for those that live, work, and visit the City of Salinas. All divisions of the Fire Department; Administration, Prevention, Training/Special Operations, Disaster Preparedness, Vehicle Maint enance, Emergency Medical Services, Hazardous Materials Response, and Suppression and Rescue, work in conjunction to support this goal. Staff recommends a $596,200 budget increase to cover the costs of Academy Recruits’ safety clothing, radios, and related expenditures. Miscellaneous additional expenditure needs were identified by the Department, however, staff anticipates sufficient salary and benefits savings to cover those costs.

Fire - Quarterly and Annual Expenditures
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 11,479,444$ 13,083,433$ 14,042,847$ 15,194,473$ 15,010,787$ Fiscal Year Total Actual Expenditures 22,856,500 24,703,915 26,450,780 29,005,691 Fiscal Year Total Estimated Expenditures 29,609,108
Fiscal Year Budgeted Expenditures 29,012,908
2nd Quarter Percent Total 50% 53% 53% 52% 52%
Recommended Budget Revision 596,200

Human Resources
Human Resources provides centralized human resources and employee relations services in support of the delivery of municipal services to Salinas' residents. Specifically, Human Resources staff provides services to all City Departments in managing human resource functions for approximately 550 full-time regular employees and 150 temporary employees. Services provided Page | 12
include recruitment, employee benefits, employee relations , and employee development. The Human Resources Department expenditures are trending at 40% and do not anticipate expenditure savings. The Department identified a need to increase expenditures for outside consulting to assist with MOU negotiations, background investigations, and executiv e recruitments however, staff anticipates sufficient salary and benefits savings to cover this cost.

Human Resources - Quarterly and Annual Expenditures
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures -$ 660,430$ 632,928$ 676,778$ 782,513$ Fiscal Year Total Actual Expenditures 5,862 1,361,316 1,532,677 1,760,017 Fiscal Year Total Estimated Expenditures 1,954,493
Fiscal Year Budgeted Expenditures 1,954,493
2nd Quarter Percent Total 0% 49% 41% 38% 40%
Recommended Budget Revision

Library and Community Services
The Library and Community Services Department provides a wealth of resources and opportunities to enrich the lives of those who live, work, play, and learn in our community. The Department consists of Recreation & Park Services, Community Outreach & Engagement , and Library Ser vices. Library and Community Services expenditure amounts are trending slightly higher than the prior year. The Department identified a need to purchase equipment necessary to maintain City parks, however, staff anticipates sufficient salary and benefits savings to cover these costs. Staff does not recommend an expenditure budget adjustment in this program.

Library and Community Services - Quarterly and Annual Expenditures 5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 3,861,426$ 3,303,103$ 4,203,530$ 5,321,333$ 5,406,807$ Fiscal Year Total Actual Expenditures 7,608,416 6,563,612 9,824,169 11,834,016 Fiscal Year Total Estimated Expenditures 15,075,472
Fiscal Year Budgeted Expenditures 15,075,472
2nd Quarter Percent Total 51% 50% 43% 45% 36%
Recommended Budget Revision

Police
The Department ensures public safety by providing law enforcement services, building community partnerships, and engaging the community in problem solving.

Staffing levels remain a challenge for the Police Department with dedicated ongoing recruitment for open positions. The Department expenditures are trending at 47%. Staff does not recommend any expenditure budget adjustments in this program.

Police - Quarterly and Annual Expenditures
Page | 13
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 25,344,868$ 28,662,240$ 29,423,566$ 31,269,931$ 29,229,620$ Fiscal Year Total Actual Expenditures 52,425,759 53,993,689 55,473,297 57,702,366 Fiscal Year Total Estimated Expenditures 61,596,480
Fiscal Year Budgeted Expenditures 61,596,480
2nd Quarter Percent Total 48% 53% 53% 54% 47%
Recommended Budget Revision

Public Works
The Public Works Department constructs and maintains the City’s facilities, roadways, right -of- way, and other infrastructure with the goal of ensuring they are safe, functional, and well maintained. The Public Works services program expenditures are trending lower than prior year expenditures with the exception of the Airport and Storm Sever programs. Staff recommends an expenditure budget increase of $198,000 in its Enterprise Operations which are attributed to certain unforeseen and emergency repairs at the Airport and plan review support for the Storm Sewer program. The expenditure summary and 5-year history only include General Funds expenditures, and therefore, the aforementioned Airport and Sto rm Sewer program needs are not identified below. In the General Funds, the Department identified needs including outside services to perform plan checks and expenses to repair and replace parts for various equipment, however, staff anticipates sufficient salary and benefits savings to cover these costs. Staff does not recommend an expenditure budget adjustment in this program.

Public Works - Quarterly and Annual Expenditures
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 5,546,515$ 5,213,149$ 4,364,722$ 5,170,236$ 4,991,535$ Fiscal Year Total Actual Expenditures 11,702,849 11,742,063 10,109,282 11,404,533 Fiscal Year Total Estimated Expenditures 13,934,970
Fiscal Year Budgeted Expenditures 13,934,970
2nd Quarter Percent Total 47% 44% 43% 45% 36%
Recommended Budget Revision

Non-Departmental
The Non-Departmental budget supports community programs, the City's repayment of outstanding bond issues, the cost of elections, the cost of operating the 65 West Alisal Street facility, and various operating costs that are not directly charged to a specif ic departmental Operating budget.

Within the Non -Departmental budget are also community programs that support certain youth activities, families, prevention and education as well as the I ntermodal Transportation Center (ITC). Staff identified a need to inc rease the contingency budget by $150,000 to use for unanticipated expenses. Additionally, transfers out to the storm sewer fund for $60,000 and to the residential rental registry fund for $143,000 are also included in Non-Departmental.

Non-Departmental - Quarterly and Annual Expenditures
Page | 14
5 – Year History

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
2nd Quarter Actual Expenditures 4,241,960$ 6,158,793$ 2,004,774$ 2,315,117$ 3,750,376$ Fiscal Year Total Actual Expenditures 12,150,415 12,977,732 3,750,384 7,172,111 Fiscal Year Total Estimated Expenditures 8,611,938
Fiscal Year Budgeted Expenditures 8,258,938
2nd Quarter Percent Total 35% 47% 53% 32% 45%
Recommended Budget Revision 353,000

FY 23-24 Recommended Budget Adjustments
Budget adjustments are recommended for the sales & use tax revenues identified in this Mid-Year review and expenditures identified in Exhibit A.

CEQA CONSIDERATION:

The City of Salinas has determined the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Monitoring the growth of revenues and expenditures, including determining when supplemental appropriations are necessary, supports the City of Salinas Strategic Plan 2023 -2025 goal of Effective Government.

DEPARTMENTAL COORDINATION:

This staff report was coordinated by Finance and the City Manager’s Office.

FISCAL AND SUSTAINABILITY IMPACT:

If approved, the budget adjustments requested would increase the City’s combined general funds appropriations by $1,099,200. This amount exceeds the year-end estimated fund balances of $565,000. Therefore, as previously noted, corresponding revenue budget adjustment increases of $503,000 to General Fund Sales Tax and $596,200 to Measure G Transaction and Use Tax are also recommended to offset the increase in appropriations. Staff has analyzed the year-to-date sales tax revenues and determined the 1 .3% increase in the General Fund and 1.7% increase in the Measure G Fund to be appropriate. The use of fund balan ce will be used to cover the $138,000 increase in appropriations for the Airport fund. A transfer from General Fund will be necessary to cover the $60,000 increase in appropriations for the Storm Sewer fund.

ATTACHMENTS:

1. Resolution – Fiscal Year 2023-24 Mid-Year Budget Adjustments

2. Exhibit A – Fiscal Year 2023-24 Supplemental Appropriation Requests City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-062, Version: 1
Minutes
Approve minutes of January 23, 2024.

City of Salinas Printed on 2/2/2024Page 1 of 1
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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-057, Version: 1
Financial Claims
Approve financial claims report.

City of Salinas Printed on 2/2/2024Page 1 of 1
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Number Date Status Payee Name
Transaction
Amount
472329 01/16/2024 Open 2NDNATURE, LLC $16,075.61
472330 01/16/2024 Open 72 Hour LLC dba Chevrolet of Watsonville/National $4,157.08 472331 01/16/2024 Open Ace Hardware $75.21
472332 01/16/2024 Open Acme Car Wash (William Pierce Inc) $1,254.78 472333 01/16/2024 Open Action Council of Monterey County, Inc. $5,000.00 472334 01/16/2024 Open Alexander Vallejo $100.00
472335 01/16/2024 Open All Safe Security Alarm $90.00
472336 01/16/2024 Open Amazon.Com $72.02
472337 01/16/2024 Open American Supply Company $4,375.75 472338 01/16/2024 Open Aramark Uniform & Career Apparel Group, Inc $719.41 472339 01/16/2024 Open Aramark Uniform & Career Apparel Group, Inc $29.90 472340 01/16/2024 Open Aromas Firefighters Association $10.00 472341 01/16/2024 Open Bear Electrical Solutions Inc $28,876.80 472342 01/16/2024 Open Blankinship & Associates, Inc. $1,255.00 472343 01/16/2024 Open Brodart Company $227.38
472344 01/16/2024 Open C & S Engineers, Inc. $17,625.16 472345 01/16/2024 Open California Marine Sanctuary Foundation $37,231.36 472346 01/16/2024 Open California Stormwater Quality Association $5,145.30 472347 01/16/2024 Open California Water Service $1,184.57 472348 01/16/2024 Open Carollo Engineers, Inc $27,085.06 472349 01/16/2024 Open Chicago Title And Trust $500.00
472350 01/16/2024 Open Chrisp Company $290,737.51
472351 01/16/2024 Open Cintas $1,390.53
472352 01/16/2024 Open Coast Automotive Warehouse Inc $593.17 472353 01/16/2024 Open Comcast (Business) $571.44
472354 01/16/2024 Open Comfort Control Heating and Sheet Metal $2,500.00 472355 01/16/2024 Open Condor Security Of America Inc $5,028.03 472356 01/16/2024 Open CorVel Corporation Inc dba CorVel Enterprise Compa $18,054.25 472357 01/16/2024 Open County Of Santa Clara Office Of The Sheriff Depart $25,339.54 472358 01/16/2024 Open CSC Of Salinas $234.87
472359 01/16/2024 Open Devon McCauley Petty Cash Custodian $197.82 472360 01/16/2024 Open East Bay Tire Company $4,397.63
472361 01/16/2024 Open Edward Jones $9,866.07
472362 01/16/2024 Open EMC Planning Group Inc $2,814.92 472363 01/16/2024 Open ESO Solutions Inc $1,091.74
472364 01/16/2024 Open Eulalio Villegas-Rivera Petty Cash Custodian $12,567.00 472365 01/16/2024 Open Evident $2,237.82
472366 01/16/2024 Open Fashion Streaks $1,912.48
472367 01/16/2024 Open Fastenal Company $1,566.63
472368 01/16/2024 Open First Alarm $1,766.04
472369 01/16/2024 Open First Alarm Security & Patrol Inc dba An Allied Un $6,004.80 472370 01/16/2024 Open Geiger Bros. dba Geiger $1,292.16 472371 01/16/2024 Open Genuine Parts Company dba NAPA Auto Parts $534.30 General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/17/2024 - To Payment Date: 1/30/2024 user: Josephine Fernandez Pages: 1 of 7 Tuesday, January 30, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/17/2024 - To Payment Date: 1/30/2024 472372 01/16/2024 Open Glasswork by Design $280.00
472373 01/16/2024 Open Golden State Truck and Trailer Repair $553.67 472374 01/16/2024 Open Granite Construction Company $3,064.47 472375 01/16/2024 Open Granite Rock Co $2,625.19
472376 01/16/2024 Open Green Valley Industrial Supply $56.90 472377 01/16/2024 Open Harris and Associates $10,873.25 472378 01/16/2024 Open Hydro Turf $237.06
472379 01/16/2024 Open Ingram Book Company $707.72
472380 01/16/2024 Open Interactive Data, LLC dba IDI $144.50 472381 01/16/2024 Open International Economic Development Council $660.00 472382 01/16/2024 Open Interstate Battery System Inc $914.26 472383 01/16/2024 Open Jan Roehl Dba Jan Roehl Consulting $500.00 472384 01/16/2024 Open JJR Construction Inc $427,615.38 472385 01/16/2024 Open Jose Luis Corral dba Salinas Pizza $138.94 472386 01/16/2024 Open Kimball Midwest $2,548.52
472387 01/16/2024 Open Kysmet Security & Patrol $1,554.00 472388 01/16/2024 Open L.N. Curtis & Sons $2,780.99
472389 01/16/2024 Open LAZ KARP Associates, LLC $40,666.90 472390 01/16/2024 Open LexisNexis Risk Data Management Inc Accurint Acct $188.70 472391 01/16/2024 Open Lisa Marie Vetter dba Tour de force Speakers $9,690.00 472392 01/16/2024 Open Midwest Tape, LLC dba Midwest Tape $289.40 472393 01/16/2024 Open Miracle Playsystems, Inc. $11,822.63 472394 01/16/2024 Open Mission Communications, LLC $5,605.20 472395 01/16/2024 Open Monterey County Office of Education $600.00 472396 01/16/2024 Open Monterey County Weekly $148.50
472397 01/16/2024 Open Monterey County Women Lawyers Association $40.00 472398 01/16/2024 Open Monterey One Water $260.02
472399 01/16/2024 Open My Chevrolet $149.41
472400 01/16/2024 Open My Jeep $195.00
472401 01/16/2024 Open National Council for Community Development dba Gro $6,250.00 472402 01/16/2024 Open National Notary Assoc $930.97
472403 01/16/2024 Open NetFile Inc $2,500.00
472404 01/16/2024 Open New Image Landscape Company $100.00 472405 01/16/2024 Open O'Reilly Auto Parts $138.31
472406 01/16/2024 Open Office Depot Business Service Division $2,326.69 472407 01/16/2024 Open One Parkside LP $75,650.50
472408 01/16/2024 Open One Parkside LP $19,151.00
472409 01/16/2024 Open Overhead Door Company Of Salinas $40.65 472410 01/16/2024 Open Pacific Gas and Electric Company $8,647.85 472411 01/16/2024 Open Pacific Truck Parts Inc $802.00
472412 01/16/2024 Open Partners For Peace $24,038.04
472413 01/16/2024 Open Protel Communications, Inc dba Protelesis Corporat $2,060.68 472414 01/16/2024 Open Pure Water $147.25
user: Josephine Fernandez Pages: 2 of 7 Tuesday, January 30, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/17/2024 - To Payment Date: 1/30/2024 472415 01/16/2024 Open Quality Water Enterprises Inc dba Culligan Water $97.60 472416 01/16/2024 Open Quality Water Enterprises Inc dba Culligan Water $213.85 472417 01/16/2024 Open R3 Consulting Group, Inc. $4,895.00 472418 01/16/2024 Open Race Forward $192,700.00
472419 01/16/2024 Open Railroad Management Company LLC $1,315.64 472420 01/16/2024 Open Ray Vargas Inc. dba Advanced Towing $372.50 472421 01/16/2024 Open RDO Equipment Company $3,080.32
472422 01/16/2024 Open Republic Services of Salinas $1,604.16 472423 01/16/2024 Open RRM Design Group, A California Corp dba RRM Design $31,155.00 472424 01/16/2024 Open Ryan Macoubrie $60.00
472425 01/16/2024 Open Same Day Shred $90.00
472426 01/16/2024 Open Silicon Forensics Inc. $36,625.19 472427 01/16/2024 Open Simplot AB Retail Sub Inc $15,000.00 472428 01/16/2024 Open Smith and Enright Landscaping $16,303.00 472429 01/16/2024 Open St Francis Electric Inc $10,500.00 472430 01/16/2024 Open Star Sanitation Services $139.94 472431 01/16/2024 Open Sturdy Oil Company $1,157.23
472432 01/16/2024 Open SUMURI $21,099.00
472433 01/16/2024 Open Sunstar Media $25.00
472434 01/16/2024 Open Target Pest Control $75.00
472435 01/16/2024 Open TechRx Technology Services Corporation $3,325.00 472436 01/16/2024 Open TEF Architecture & Interior Design, Inc dba TEF De $19,957.50 472437 01/16/2024 Open Tiffanys Body Shop $1,040.73
472438 01/16/2024 Open Trentman Corp. dba Interstate Sales/T-Man Traffic $5,534.73 472439 01/16/2024 Open TVG-MGT Holdings, LP dba MGT of America Consulting $3,000.00 472440 01/16/2024 Open U.S. Bank National Association ND $2,395.48 472441 01/16/2024 Open United Parcel Service $48.06
472442 01/16/2024 Open Valley Trophies and Detectors $665.88 472443 01/16/2024 Open Verizon Wireless $251.94
472444 01/16/2024 Open Verizon Wireless $619.44
472445 01/16/2024 Open Verizon Wireless $3,929.10
472446 01/16/2024 Open W W Grainger Inc $2,709.16
472447 01/16/2024 Open Wallace Group A California Corporation $7,386.63 472448 01/16/2024 Open Walmart c/o Capitol One $4.50
472449 01/16/2024 Open Wayne Boyer dba Motoport USA $747.10 472450 01/16/2024 Open WCAF, LLC dba Watsonville Ford $804.57 472451 01/16/2024 Open WCDJR LLC dba Watsonville Chrysler Dodge Jeep Ram $1,382.85 472452 01/23/2024 Open Brian Johnson $85.00
472453 01/23/2024 Open Christopher Knapp $255.75
472454 01/23/2024 Open Devin Kile $233.75
472455 01/23/2024 Open Ichelle Herrera $255.75
472456 01/23/2024 Open James Goulart $255.75
472457 01/23/2024 Open Kimbley Craig $51.99
user: Josephine Fernandez Pages: 3 of 7 Tuesday, January 30, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/17/2024 - To Payment Date: 1/30/2024 472458 01/23/2024 Open Luis Rodriguez $1,314.81
472459 01/23/2024 Open Michael Ellison $247.00
472460 01/23/2024 Open National Community Development Association $775.00 472461 01/23/2024 Open Orlando Osornio $51.99
472462 01/23/2024 Open Shane VanderVeen $132.75
472463 01/23/2024 Open ABAG Power Purchasing Pool $34,565.65 472464 01/23/2024 Open Ace Hardware $280.18
472465 01/23/2024 Open Alco Water $8,460.01
472466 01/23/2024 Open Alert Media, Inc dba AlertMedia $9,226.92 472467 01/23/2024 Open Alexander Vallejo $180.00
472468 01/23/2024 Open Alhambra and Sierra Spring DS Waters of America LP $125.30 472469 01/23/2024 Open All Pets Hospital $512.46
472470 01/23/2024 Open All Safe Security Alarm $1,004.00 472471 01/23/2024 Open Amazon.Com $421.03
472472 01/23/2024 Open American Supply Company $1,396.51 472473 01/23/2024 Open Ana Rueda De Vidales dba JAV Language Solutions $212.88 472474 01/23/2024 Open Aramark Uniform & Career Apparel Group, Inc $719.41 472475 01/23/2024 Open Aramark Uniform & Career Apparel Group, Inc $29.90 472476 01/23/2024 Open Asap Alisal Signs And Printing $233.60 472477 01/23/2024 Open AT and T $326.15
472478 01/23/2024 Open AT and T $35,067.46
472479 01/23/2024 Open AT&T Mobility $21.99
472480 01/23/2024 Open AT&T Mobility $141.08
472481 01/23/2024 Open AT&T Mobility $339.68
472482 01/23/2024 Open B&N Motors, LLC dba Toyota Salinas $303.69 472483 01/23/2024 Open Bear Electrical Solutions Inc $73,510.38 472484 01/23/2024 Open Benitez Security Services, Inc $54,807.00 472485 01/23/2024 Open BrightView Landscape Services, Inc $8,376.16 472486 01/23/2024 Open C & S Engineers, Inc. $10,000.00 472487 01/23/2024 Open Cagwin & Dorward, LLC $1,033.00
472488 01/23/2024 Open California Coast Uniform Company Inc $2,495.28 472489 01/23/2024 Open California Marine Sanctuary Foundation $5,000.00 472490 01/23/2024 Open California Towing and Transport $441.00 472491 01/23/2024 Open Carl Warren & Company, LLC $3,997.50 472492 01/23/2024 Open Carlons Fire Extinguishers Inc $36.38 472493 01/23/2024 Open Carollo Engineers, Inc $21,879.16 472494 01/23/2024 Open CDW Government LLC $284.12
472495 01/23/2024 Open CDW Government LLC $13,500.00
472496 01/23/2024 Open Central Coast Center For Independent $4,407.74 472497 01/23/2024 Open Cintas $2,042.01
472498 01/23/2024 Open Civica Law Group, APC $29,444.77 472499 01/23/2024 Open Coalition of Homeless Services Providers $10,000.00 472500 01/23/2024 Open Coast Automotive Warehouse Inc $555.39 user: Josephine Fernandez Pages: 4 of 7 Tuesday, January 30, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/17/2024 - To Payment Date: 1/30/2024 472501 01/23/2024 Open Comcast (Business) $621.79
472502 01/23/2024 Open Craftwater Engineering, Inc $2,334.95 472503 01/23/2024 Open Department Of Justice $1,228.00
472504 01/23/2024 Open DGDG 22, LLC dba Salinas Honda $37,369.56 472505 01/23/2024 Open Direct TV LLC $59.24
472506 01/23/2024 Open Division Of The State Architect $137.60 472507 01/23/2024 Open E2 Consulting Engineers, Inc $110,142.90 472508 01/23/2024 Open Earth Systems Pacific $13,000.00 472509 01/23/2024 Open Fastenal Company $43.48
472510 01/23/2024 Open Fed Ex $8.74
472511 01/23/2024 Open First Alarm Security & Patrol Inc dba An Allied Un $799.25 472512 01/23/2024 Open Genuine Parts Company dba NAPA Auto Parts $152.46 472513 01/23/2024 Open Golden State Emergency Vehicle Service Inc $323.39 472514 01/23/2024 Open Golden State Truck and Trailer Repair $27,457.02 472515 01/23/2024 Open Goldfarb and Lipman $612.00
472516 01/23/2024 Open Granite Rock Co $3,338.97
472517 01/23/2024 Open Griffin Structures, Inc $74,004.22 472518 01/23/2024 Open Hemi's Landscaping and Concrete Inc $5,000.00 472519 01/23/2024 Open Home Depot Credit Services $6,722.86 472520 01/23/2024 Open Hope Services $2,184.00
472521 01/23/2024 Open Hydro Turf $160.03
472522 01/23/2024 Open Interstate Battery System Inc $247.76 472523 01/23/2024 Open Johnson & Cody Electric Inc dba State Electric Gen $602.55 472524 01/23/2024 Open Johnson Associates $290.01
472525 01/23/2024 Open Jose Luis Corral dba Salinas Pizza $538.05 472526 01/23/2024 Open JS Inc dba Steinbeck Lodge $101,480.26 472527 01/23/2024 Open Katherine Hogan $666.25
472528 01/23/2024 Open Kelly-Moore Paint Company $34.83 472529 01/23/2024 Open Kimley Horn And Assoc Inc $84,219.55 472530 01/23/2024 Open L.C. and Lillie Cox Haven of Hope $1,384.47 472531 01/23/2024 Open L.N. Curtis & Sons $5,507.45
472532 01/23/2024 Open Law Enforcement Psychological Services $450.00 472533 01/23/2024 Open Lawson Products, Inc $52.00
472534 01/23/2024 Open Leon De Asis $2,000.00
472535 01/23/2024 Open Leslie Hernandez Petty Cash Custodian $217.30 472536 01/23/2024 Open Life Assist $1,252.40
472537 01/23/2024 Open Lorin Fleming Distributing Co, Inc dba Fleming Dis $370.40 472538 01/23/2024 Open Matthew G Norton Co dba NWB Salinas LLC $434.00 472539 01/23/2024 Open Matthew G Norton Co dba NWB Salinas LLC $324.00 472540 01/23/2024 Open Meals On Wheels of the Salinas Valley, Inc $1,350.00 472541 01/23/2024 Open Monterey County Convention And Visitors Bureau $72,908.22 472542 01/23/2024 Open Monterey One Water $5,845.83
472543 01/23/2024 Open Municipal Maintenance Equipment dba MME $309.74 user: Josephine Fernandez Pages: 5 of 7 Tuesday, January 30, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/17/2024 - To Payment Date: 1/30/2024 472544 01/23/2024 Open My Chevrolet $558.08
472545 01/23/2024 Open North American Rescue LLC $249.35 472546 01/23/2024 Open O'Reilly Auto Parts $452.27
472547 01/23/2024 Open Office Depot Business Service Division $1,601.92 472548 01/23/2024 Open Operation Freedom Paws $416.00
472549 01/23/2024 Open Pacific Gas and Electric Company $2,815.31 472550 01/23/2024 Open Pacific Gas and Electric Company $138,218.97 472551 01/23/2024 Open Pedro C Estrada Dba Estrada Janitorial Service $150.00 472552 01/23/2024 Open Protel Communications, Inc dba Protelesis Corporat $291.14 472553 01/23/2024 Open Rain For Rent $2,293.60
472554 01/23/2024 Open RDO Equipment Company $122.75
472555 01/23/2024 Open Refrigeration Supplies Distributor $11.87 472556 01/23/2024 Open Republic Services of Salinas $1,510.20 472557 01/23/2024 Open Rincon Consultants, Inc. $812.25 472558 01/23/2024 Open Russell Auria Pest Control Services $345.00 472559 01/23/2024 Open Ruth Maria Milla-Leon dba Andersen's Lock & Safe $30.81 472560 01/23/2024 Open Salinas Valley Ford Inc $70.05
472561 01/23/2024 Open Salinas Valley Pride Celebrations $10,000.00 472562 01/23/2024 Open San Diego Police Equipment Company $7,755.48 472563 01/23/2024 Open San Jose Motosport, Inc dba San Jose BMW $1,713.34 472564 01/23/2024 Open San Lorenzo Lumber $169.67
472565 01/23/2024 Open Shawn Miguel Russell dba Russell Investigations $2,987.90 472566 01/23/2024 Open Solotech U.S. Corp dba Pro Sound & State Lighting $7,182.05 472567 01/23/2024 Open State Bar Of California $680.00
472568 01/23/2024 Open State Bar Of California $670.00
472569 01/23/2024 Open Sturdy Oil Company $50,016.47
472570 01/23/2024 Open Sunlite Auto Glass, Inc $452.75
472571 01/23/2024 Open Target Pest Control $420.00
472572 01/23/2024 Open The Sherwin-Williams Co $17,152.25 472573 01/23/2024 Open Timothy G. Scarpa dba American Door & Gates $65,000.00 472574 01/23/2024 Open Tyler Technologies, Inc. $78,880.60 472575 01/23/2024 Open U.S. Bank National Association dba U.S. Bank Equip $344.98 472576 01/23/2024 Open Uline, Inc $1,478.61
472577 01/23/2024 Open United Parcel Service $36.40
472578 01/23/2024 Open United Site Services $2,690.71
472579 01/23/2024 Open Urban Field Studio Oakland $11,223.46 472580 01/23/2024 Open Valley Saw Shop $214.24
472581 01/23/2024 Open Vals Plumbing and Heating Inc $549.00 472582 01/23/2024 Open Vegetable Growers Supply Company $163.71 472583 01/23/2024 Open Veritiv Operating Company Formerly xpedx $1,471.32 472584 01/23/2024 Open Verizon Wireless $635.16
472585 01/23/2024 Open Verizon Wireless $3,390.59
472586 01/23/2024 Open W W Grainger Inc $3,371.67
user: Josephine Fernandez Pages: 6 of 7 Tuesday, January 30, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/17/2024 - To Payment Date: 1/30/2024 472587 01/23/2024 Open Wald, Ruhnke & Dost Architects, LLP $5,950.00 472588 01/23/2024 Open Wallace Group A California Corporation $10,567.50 472589 01/23/2024 Open Walmart c/o Capitol One $199.68 472590 01/23/2024 Open WCAF, LLC dba Watsonville Ford $575.95 472591 01/23/2024 Open Edward Herold $66.06
472592 01/23/2024 Open Gerardo Gabriel Zenteno Mena $10.99 472593 01/23/2024 Open Jesus Alberto Ramos Vargas $14.99 472594 01/23/2024 Open Mariano Vazquez Mosqueda $18.00
472595 01/29/2024 Open U.S. Bank National Association ND $25,281.16 $2,966,301.91Type Check Totals:

General Account - General Account Totals
user: Josephine Fernandez Pages: 7 of 7 Tuesday, January 30, 2024 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-031, Version: 1
Citywide Sidewalk Repair Project Phase II, CIP 9720 Award Approve a Resolution awarding a contract to JJR Construction, Inc. for the Citywide Sidewalk Repair Project Phase II, CIP No. 9720 in the amount of $1,688,963.51 and authorizing the Interim City Manager to approve additional work contract change orders for an amount not to exceed $400,000.

City of Salinas Printed on 2/2/2024Page 1 of 1
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Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 6, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
THRU: ADRIANA ROBLES, CITY ENGINEER
BY: VICTOR SANCHEZ, JUNIOR ENGINEER
TITLE: CITYWIDE SIDEWALK REPAIR PROJECT PHASE II , CIP N O. 9720

RECOMMENDED MOTION:

It is recommended that the City Council approve a resolution:

1. Awarding a contract to JJR Construction, Inc. for the Citywide Sidewalk Repair Project Phase II, CIP No. 9720 in an amount not to exceed $1,688,963.51; and

2. Authorizing the Interim City Manager or designee to approve an additional work contract change orders in an amount not to exceed $400,000.

EXECUTIVE SUMMARY:

The Citywide Sidewalk Repair Project Phase II is a continuation of a multi-year, multi-fund citywide sidewalk repair project funded with remaining ARPA funds and existing CIP funds for sidewalk repairs and American with Disabilities Act (ADA) improvements.

On December 5, 2023, City Council approved Resolution No. 22849, approving plans and specifications for the Citywide Sidewalk Repair Project Phase II, CIP No. 9720 and authorized an invitation to bids. On January 16, 2024, six bids were electronically received and publicly opened and examined via a Zoom meeting, with JJR Construction Inc. being the apparent low, responsible, responsive Bidder in the amount of $1,688,963.51.

BACKGROUND:

The Citywide Sidewalk Repair Project Phase II is a continuation of the City’s effort to repair and/or rehabilitate sidewalks, gutters, curb ramps and driveways that are deteriorated, damaged, in need of repair, and/or make improvements to meet current state or federal ADA requirements. The project scope of work includes but is not limited to removal and replacement of damaged concrete sidewalk, curb and gutter, and driveway approaches; grinding of sidewalk offsets, installation of ADA-compliant pedestrian curb ramps, pruning of tree roots required for concrete repairs, removal of unstable street trees, and planting new street trees where existing conditions are appropriate.

Page | 2
On December 5, 2023, pursuant to Resolution No. 22849, City Council approved plans and specifications for the Citywide Sidewalk Repair Project Phase II and authorized invitation to bids.

On January 16, 2024, six bids were electronically received and publicly opened and examined via Zoom meeting with the following results (see Exhibit A – Bid Tabulation sheet for details).

Table 1: BID RESULTS
Contractor Total Base Bid 1 - Base Bid 2
JJR Construction Inc. $1,688,963.51
Precision Grade Inc. $1,854,086.00
FBD Vanguard Construction Inc. $2,115,583.00
Anderson Pacific Engineering Construction Inc $2,250,446.00 DOD Construction LTD $2,805,667.00
Coastal Paving & Excavating, Inc. $2,898,898.00
Engineer’s Estimate $2,218,616.20

The engineer’s estimate for the project was based on unit prices of the previous Citywide Sidewalk Repair Project. JJR Construction, Inc., submitted a bid of $1,688,963.51, below the engineer’s estimate.

Based on the bids received, staff recommends awarding the project to the apparent low responsive and responsible bidder JJR Construction , Inc . for their bid of $1,688,963.51. Staff also recommends authorizing the Public Works Director to approve a contract change order for additional sidewalk repair work at the corner addresses for the completed streets of Phase I for an amount not to exceed $400,000.

Construction is anticipated to begin in Spring 2024, weather permitting, and be completed by Fall 2024.

CEQA CONSIDERATION:

The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the majority of the work will be maintenance of concrete sidewalks, curb, and gutters.

Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.

STRATEGIC PLAN INITIATIVE:

This item relates to the Council’s Goal of Infrastructure and Environmental Sustainability and Public Safety by investing in the sidewalk repair program.

Page | 3

DEPARTMENTAL COORDINATION:

The majority of the coordination is within the Public Works Department. The Divisions working together are the Engineering Division and Maintenance (Urban Forestry and Streets Divisions) for updates and coordination on the Sidewalk Repair request list, evaluation of tree roots, and tracking of the trees removed/replaced.

FISCAL AND SUSTAINABILITY IMPACT:

The total project funding as of January 10, 2024 for CIP 9720 is as follows:

Source Available Funds
CIP 9720 Balance $3,388,242.14
CIP 9720 - ARPA Funds $2,102,410.72
Total Balance $5,490,652.86

Based on the lowest bid received, the estimated total project cost is $2,556,756.21, including direct construction costs and soft costs. The anticipated project costs are as follows:

ANTICIPATED PROJECT COSTS
Expenditure Description Anticipated Expenditure
CCO – Ph 1 Corner Work Allowance $400,000.00
Base Bid 1 $981,883.26
Base Bid 2 $707,080.25
Contingency (10%) $208,896.35
Direct Project Cost Subtotal $2,297,859.86
Inspection (5%) $104,448.18
Administrative Overhead $50,000.00
City Staff Project Management and Admin. (5%) $104,448.18 Soft Project Cost Subtotal $258,896.35
Project Direct Costs $2,297,859.86
Project Soft Costs $258,896.35
TOTAL PROJECT COSTS $2,556,756.21

Based on the tabulation above, there is adequate funding available to complete the project as bid along with the additional $400,000 in work for corner addresses on completed Phase 1 streets.

Page | 4
ATTACHMENTS:

 Resolution
 Exhibit A – Bid Tabulation Sheet
 Exhibit B – Project Location Map
 Exhibit C – Corner Addresses Quantities

1 RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING BID AWARD AND EXECUTION OF CONTRACT

WITH JJR CONSTRUCTION, INC FOR THE CITYWIDE SIDEWALK REPAIR PROJECT PHASE II CIP NO. 9720

WHEREAS, on December 5th, 2023, City Council, pursuant to Resolution No. 22849, approved plans and specifications for the Citywide Sidewalk Repair Project Phase II; and WHEREAS, representatives of the City Clerk of Salinas on January 16, 2024, at a public meeting held via Zoom meeting from City Hall, at Salinas, California, publicly opened, examined, and declared all bids or proposals delivered electronically via the PlanetBids website for the Citywide Sidewalk Repair Project Phase II CIP No. 9720 in accordance with the specifications for such work filed in the office of said City Clerk, and now on file in said office; and WHEREAS, the apparent low, responsive and responsible bidder JJR Construction, Inc. submitted a bid of $1,688,963.51, below the engineer’s estimate and sufficient funds are available to award this project; and
WHEREAS, City staff recommends adding extra work to the project, for an amount not to exceed $400,000.00 to address corner lot deficiencies not addressed in the Phase 1 project; and WHEREAS, City staff thereupon reported the results of the bidding to the City Council at its regular meeting on February 6th, 20 24, and the Council in open session at said meeting examined the staff report; and
WHEREAS, The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the majority of the work will be maintenance of concrete sidewalks, curb and gutters; and

WHEREAS, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project; and

NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Charter section 13.1 and City Code Section 12-21, in reference to the “Citywide Sidewalk Repair Project Phase II”, that all of said bids or proposals are rejected except the bid fro m JJR Construction , Inc. , (hereinafter referred to as “Successful Bidders”), being the lowest and best bid, which is hereby accepted (Base Bid No. 1 through Base Bid No. 2). The subject contract is hereby awarded to said Successful Bidder for the sum of $ 1,688,963.51, and more specifically at the unit prices particularly set forth and contained in the Proposal for the “Citywide Sidewalk Repair Project”, of said successful bidders previously filed in the office of the City Clerk. Said sum shall be paid by the City of Sa linas to said Successful Bidder in cash, lawful money of the United States of America, payable at the time and manner specified in the plans and specification and contract documents for the project filed in the office of the City Clerk, entitled “Citywide Sidewalk Repair Project CIP No. 9720”; and
2 BE IT FURTHER RESOLVED that said plans and specifications are hereby referred and adopted for said work and are also referred to for all details and particulars thereof, and said plans and specifications are by reference incorporated in and hereby made a part of this resolution; and BE IT FURTHER RESOLVED that the Mayor of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work; and
BE IT FURTHER RESOLVED that the Interim City Manager or their designee is hereby authorized to approve additional work contract change orders in an amount not to exceed $400,000.

PASSED AND APPROVED this 6th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk
BID OPENING:

January 16 2024 B I D T A B U L A T I O N PROJECT No. 9720 CITYWIDE SIDEWALK REPAIR PROJECT PHASE II, CIP 9720 Drawing No.

Bid awarded on _______ by City Council to ___________ Project Engineer: Victor Sanchez for the sum of __________ Project Manager: Victor Sanchez All other bids were rejected and bid bonds returned.

Dated CONTRACTOR #1 CONTRACTOR #4 CONTRACTOR #2 CONTRACTOR #3 CONTRACTOR #6 City Clerk ENGINEER'S

ESTIMATE
ITEM APPROX. UNIT UNIT UNIT UNIT UNIT UNIT UNIT
NO. QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL BASE BID NO. 1 - LOCATIONS 1 - 5
1 CONSTRUCTION COORDINATION / MOBILIZATION; COMPLETE-IN-PLACE 1 LS 100,000.00$ 100,000.00$ $10,000.00 10,000.00$ $151,000.00 151,000.00$ $120,000.00 120,000.00$ $80,000.00 80,000.00$ 200,000.00$ 200,000.00$ $165,000.00 165,000.00$ 2 FURNISH AND INSTALL TRAFFIC CONTROL AND ALL CONSTRUCTION AREA SIGNS AND HARDWARE (INCLUDING REMOVAL AT END OF PROJECT); COMPLETE-IN-PLACE1 LS 100,000.00$ 100,000.00$ $10,000.00 10,000.00$ $35,500.00 35,500.00$ $150,865.00 150,865.00$ $55,000.00 55,000.00$ 175,000.00$ 175,000.00$ $140,000.00 140,000.00$ 3 FURNISH AND INSTALL EROSION AND SEDIMENT CONTROL PLAN; COMPLETE-IN-PLACE 1 LS 50,000.00$ 50,000.00$ $5,000.00 5,000.00$ $16,700.00 16,700.00$ $17,000.00 17,000.00$ $6,000.00 6,000.00$ 50,000.00$ 50,000.00$ $20,000.00 20,000.00$ 4 FURNISH AND INSTALL 15-GALLON TREE (INCLUDING 180 CALENDAR DAY TYPE II PLANT ESTABLISHMENT AND MAINTENANCE PERIOD); COMPLETE-IN-PLACE19 EA 1,960.00$ 37,240.00$ $2,519.00 47,861.00$ $1,780.00 33,820.00$ $2,500.00 47,500.00$ $3,000.00 57,000.00$ 3,000.00$ 57,000.00$ $2,000.00 38,000.00$ 5 REMOVE AND DISPOSE EXISTING TREE, GRIND TREE STUMP TO 36” BELOW GRADE; COMPLETE-IN-PLACE 30 EA 1,955.80$ 58,674.00$ $3,200.00 96,000.00$ $1,800.00 54,000.00$ $2,500.00 75,000.00$ $3,500.00 105,000.00$ 4,500.00$ 135,000.00$ $3,500.00 105,000.00$ 6 REMOVE AND DISPOSE EXISTING TREE STUMP TO 36” BELOW GRADE; COMPLETE-IN-PLACE 6 EA 612.50$ 3,675.00$ $1,100.00 6,600.00$ $550.00 3,300.00$ $800.00 4,800.00$ $1,000.00 6,000.00$ 2,000.00$ 12,000.00$ $2,500.00 15,000.00$ 7 REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER 1267 LF 38.50$ 48,779.50$ $29.28 37,097.76$ $35.00 44,345.00$ $20.00 25,340.00$ $55.00 69,685.00$ 35.00$ 44,345.00$ $65.00 82,355.00$ 8 CONSTRUCT TYPE “C” CONCRETE CURB AND GUTTER, COMPLETE-IN-PLACE 1267 LF 103.95$ 131,704.65$ $144.00 182,448.00$ $98.00 124,166.00$ $82.00 103,894.00$ $130.00 164,710.00$ 100.00$ 126,700.00$ $120.00 152,040.00$ 9 REMOVE AND DISPOSE OF EXISTING CONCRETE HEAVY DUTY CURB AND GUTTER 0 LF 73.85$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $100.00 -$ -$ -$ $0.00 -$ 10 CONSTRUCT CONCRETE TYPE “C” HEAVY DUTY CURB AND GUTTER, COMPLETE-IN-PLACE 0 LF 167.30$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $200.00 -$ -$ -$ $0.00 -$ 11 REMOVE AND DISPOSE EXISTING CONCRETE SIDEWALK 10824 SF 9.80$ 106,075.20$ $8.55 92,545.20$ $7.00 75,768.00$ $10.00 108,240.00$ $13.00 140,712.00$ 6.25$ 67,650.00$ $15.00 162,360.00$ 12 CONSTRUCT CONCRETE SIDEWALK, COMPLETE-IN-PLACE 10824 SF 18.20$ 196,996.80$ $16.13 174,591.12$ $12.00 129,888.00$ $20.00 216,480.00$ $24.00 259,776.00$ 20.00$ 216,480.00$ $22.00 238,128.00$ 13 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE A” CALTRANS STANDARD, COMPLETE-IN-PLACE 16 EA 10,787.35$ 172,597.60$ $6,900.00 110,400.00$ $7,300.00 116,800.00$ $9,000.00 144,000.00$ $4,000.00 64,000.00$ 8,500.00$ 136,000.00$ $10,000.00 160,000.00$ 14 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE B” CALTRANS STANDARD, COMPLETE-IN-PLACE 7 EA 10,477.25$ 73,340.75$ $9,406.90 65,848.30$ $9,100.00 63,700.00$ $10,000.00 70,000.00$ $5,000.00 35,000.00$ 9,500.00$ 66,500.00$ $11,000.00 77,000.00$ 15 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE C” CALTRANS STANDARD, COMPLETE-IN-PLACE 5 EA 10,550.40$ 52,752.00$ $6,989.80 34,949.00$ $9,100.00 45,500.00$ $10,000.00 50,000.00$ $4,000.00 20,000.00$ 7,500.00$ 37,500.00$ $12,000.00 60,000.00$ 16 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE D” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA -$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 17 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE E” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA -$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 18 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE F” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA -$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 19 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE G” CALTRANS STANDARD, COMPLETE-IN-PLACE 4 EA -$ -$ $6,989.80 27,959.20$ $7,500.00 30,000.00$ $7,500.00 30,000.00$ $6,500.00 26,000.00$ 8,000.00$ 32,000.00$ $13,000.00 52,000.00$ 20 RELOCATE EXISTING SIGN AND POST, COMPLETE-IN-PLACE 10 EA 873.25$ 8,732.50$ $900.00 9,000.00$ $245.00 2,450.00$ $500.00 5,000.00$ $600.00 6,000.00$ 700.00$ 7,000.00$ $1,200.00 12,000.00$ 21 GRIND EXISTING SIDEWALK LIP FLUSH TO ADJACENT SIDEWALK SCORELINE, COMPLETE-IN-PLACE 1196 LF 42.00$ 50,232.00$ $21.45 25,654.20$ $65.00 77,740.00$ $44.00 52,624.00$ $20.00 23,920.00$ 100.00$ 119,600.00$ $30.00 35,880.00$ 22 REMOVE AND DISPOSE EXISTING CONCRETE RESIDENTIAL DRIVEWAY APPROACH 1861 SF 12.25$ 22,797.25$ $8.55 15,911.55$ $8.00 14,888.00$ $12.00 22,332.00$ $15.00 27,915.00$ 9.00$ 16,749.00$ $30.00 55,830.00$ 23 CONSTRUCT CONCRETE RESIDENTIAL DRIVEWAY APPROACH, COMPLETE-IN-PLACE 1861 SF 25.55$ 47,548.55$ $16.13 30,017.93$ $22.00 40,942.00$ $22.00 40,942.00$ $30.00 55,830.00$ 30.00$ 55,830.00$ $45.00 83,745.00$ 24 REMOVE AND DISPOSE EXISTING CONCRETE COMMERCIAL DRIVEWAY APPROACH 0 SF 12.08$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $50.00 -$ -$ -$ $0.00 -$ 25 CONSTRUCT CONCRETE COMMERCIAL DRIVEWAY APPROACH, COMPLETE-IN-PLACE 0 SF 29.40$ -$ $0.00 - $ $0.00 - $ $0.00 - $ $60.00 - $ -$ -$ $0.00 - $ TOTAL BASE BID NO. 1 (ITEMS 1-25)
(FOR COMPARISON ONLY)
BASE BID NO. 2 - LOCATIONS 6-8
26 CONSTRUCTION COORDINATION / MOBILIZATION; COMPLETE-IN-PLACE 1 LS 100,000.00$ 100,000.00$ $8,000.00 8,000.000$ $155,200.00 155,200.00$ $27,000.00 27,000.00$ $78,000.00 78,000.00$ 200,000.00$ 200,000.00$ $125,000.00 125,000.00$ 27 FURNISH AND INSTALL TRAFFIC CONTROL AND ALL CONSTRUCTION AREA SIGNS AND HARDWARE (INCLUDING REMOVAL AT END OF PROJECT); COMPLETE-IN-PLACE1 LS 100,000.00$ 100,000.00$ $6,000.00 6,000.000$ $41,000.00 41,000.00$ $65,000.00 65,000.00$ $55,000.00 55,000.00$ 150,000.00$ 150,000.00$ $120,423.00 120,423.00$ 28 FURNISH AND INSTALL EROSION AND SEDIMENT CONTROL PLAN; COMPLETE-IN-PLACE 1 LS 50,000.00$ 50,000.00$ $5,000.00 5,000.000$ $18,500.00 18,500.00$ $14,000.00 14,000.00$ $6,000.00 6,000.00$ 50,000.00$ 50,000.00$ $17,500.00 17,500.00$ 29 FURNISH AND INSTALL 15-GALLON TREE (INCLUDING 180 CALENDAR DAY TYPE II PLANT ESTABLISHMENT AND MAINTENANCE PERIOD); COMPLETE-IN-PLACE14 EA 1,960.00$ 27,440.00$ $2,519.00 35,266.000$ $1,780.00 24,920.00$ $2,500.00 35,000.00$ $3,000.00 42,000.00$ 3,500.00$ 49,000.00$ $2,000.00 28,000.00$ 30 REMOVE AND DISPOSE EXISTING TREE, GRIND TREE STUMP TO 36” BELOW GRADE; COMPLETE-IN-PLACE 26 EA 1,955.80$ 50,850.80$ $3,200.00 83,200.000$ $1,800.00 46,800.00$ $2,500.00 65,000.00$ $3,500.00 91,000.00$ 4,500.00$ 117,000.00$ $3,500.00 91,000.00$ 31 REMOVE AND DISPOSE EXISTING TREE STUMP TO 36” BELOW GRADE; COMPLETE-IN-PLACE 15 EA 612.50$ 9,187.50$ $1,100.00 16,500.000$ $550.00 8,250.00$ $800.00 12,000.00$ $1,000.00 15,000.00$ 2,000.00$ 30,000.00$ $2,500.00 37,500.00$ 32 REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER 782 LF 38.50$ 30,107.00$ $29.28 22,896.960$ $35.00 27,370.00$ $20.00 15,640.00$ $55.00 43,010.00$ 35.00$ 27,370.00$ $65.00 50,830.00$ 33 CONSTRUCT TYPE “C” CONCRETE CURB AND GUTTER, COMPLETE-IN-PLACE 782 LF 103.95$ 81,288.90$ $144.00 112,608.000$ $98.00 76,636.00$ $82.00 64,124.00$ $130.00 101,660.00$ 100.00$ 78,200.00$ $120.00 93,840.00$ 34 REMOVE AND DISPOSE OF EXISTING CONCRETE HEAVY DUTY CURB AND GUTTER 0 LF 73.85$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $100.00 -$ -$ -$ $0.00 -$ 35 CONSTRUCT CONCRETE TYPE “C” HEAVY DUTY CURB AND GUTTER, COMPLETE-IN-PLACE 0 LF 167.30$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $200.00 -$ -$ -$ $0.00 -$ 36 REMOVE AND DISPOSE EXISTING CONCRETE SIDEWALK 15,528 SF 9.80$ 152,174.40$ $8.55 132,764.400$ $7.00 108,696.00$ $10.00 155,280.00$ $13.00 201,864.00$ 6.25$ 97,050.00$ $15.00 232,920.00$ 37 CONSTRUCT CONCRETE SIDEWALK, COMPLETE-IN-PLACE 13,936 SF 18.20$ 253,635.20$ $16.13 224,787.680$ $12.00 167,232.00$ $20.00 278,720.00$ $24.00 334,464.00$ 20.00$ 278,720.00$ $22.00 306,592.00$ 38 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE A” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA 10,787.35$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 39 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE B” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA 10,477.25$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 40 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE C” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA 10,550.40$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 41 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE D” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA -$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 42 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE E” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA -$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 43 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE F” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA -$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 44 CONSTRUCT ADA PEDESTRIAN CURB RAMP “CASE G” CALTRANS STANDARD, COMPLETE-IN-PLACE 0 EA -$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $8,000.00 -$ -$ -$ $0.00 -$ 45 RELOCATE EXISTING SIGN AND POST, COMPLETE-IN-PLACE 0 EA -$ -$ $0.00 -$ $0.00 -$ $0.00 -$ $1,500.00 -$ -$ -$ $0.00 -$ 46 GRIND EXISTING SIDEWALK LIP FLUSH TO ADJACENT SIDEWALK SCORELINE, COMPLETE-IN-PLACE 1,181 LF 42.00$ 49,602.00$ $21.45 25,332.450$ $65.00 76,765.00$ $44.00 51,964.00$ $20.00 23,620.00$ 100.00$ 118,100.00$ $30.00 35,430.00$ 47 REMOVE AND DISPOSE EXISTING CONCRETE RESIDENTIAL DRIVEWAY APPROACH 1,407 SF 12.25$ 17,235.75$ $8.55 12,029.850$ $8.00 11,256.00$ $12.00 16,884.00$ $12.00 16,884.00$ 9.00$ 12,663.00$ $30.00 42,210.00$ 48 CONSTRUCT CONCRETE RESIDENTIAL DRIVEWAY APPROACH, COMPLETE-IN-PLACE 1,407 SF 25.55$ 35,948.85$ $16.13 22,694.910$ $22.00 30,954.00$ $22.00 30,954.00$ $28.00 39,396.00$ 30.00$ 42,210.00$ $45.00 63,315.00$ 49 REMOVE AND DISPOSE EXISTING CONCRETE COMMERCIAL DRIVEWAY APPROACH 0 SF 12.08$ -$ $9.25 -$ $0.00 -$ $0.00 -$ $50.00 -$ -$ -$ $0.00 -$ 50 CONSTRUCT CONCRETE COMMERCIAL DRIVEWAY APPROACH, COMPLETE-IN-PLACE 0 SF 29.40$ -$ $28.50 -$ $0.00 - $ $0.00 - $ $100.00 - $ -$ -$ $0.00 - $ TOTAL BASE BID NO. 2 (ITEMS 26-50)
(FOR COMPARISON ONLY)
2,898,898.00$
CONTRACTOR #5
2,805,667.00$
DOD Construction LTD
3501 Edison Hwy, Bakersfield CA 93307
(661)366-8000
1,555,354.00$
Coastal Paving & Excavating, Inc.
24560 Silver Cloud Ct. Monterey, CA 93940
(831)646-2099
1,654,338.00$
1,244,560.00$ 1,250,313.00$
1120 Ninth Ave, San Mateo, CA 94402
JJR Construction
(650)343-6109
550 Greenville Rd, Livermore, CA 94550
(925)245-1300
GRAND TOTAL BASE BID (ITEMS 1-50) 2,218,616.20$ 1,688,963.51$ 2,115,583.00$ 1,854,086.00$ FBD Vangaurd Construction
707,080.250$
Precion Grade Inc
5 San Juan Grade Rd, Ste 150, Salinas CA 93906
(831)800-1602
1,060,507.00$ 1,284,017.00 $

UNITDESCRIPTION
981,883.26$ 1,261,145.80$
957,470.40$
Anderson Pacific Engineering Construction, Inc.
1370 Norman Ave, Santa Clara, CA 95054
(408)970-9900
1,202,548.00$
1,047,898.00$ 793,579.00$ 831,566.00 $
2,250,446.00$
1/23/2024 10:10 AM J:\p\9720 - 3911.50.9720 Citywide Sidewalk Repair Project #2 (ARPA)\BID OPERATIONS\Exhibit-A_BidTab- PHASE II.xls Page 1 of 1 DISTRICT 2DISTRICT 1DISTRICT 4DISTRICT 6DISTRICT 5
DESIGNED BY:CAD BY:PROJECT ENGINEER / MANAGER:CONSTRUCTION REVIEW:DATEAPPROVED FOR CONSTRUCTION:REVIEWED BY:DATEREVIEWED BY:DATE CITY OF SALINASDATEREVISIONAPP.PROJ. NO(S)SHEET NO.FILE NO.OFFile Path:J:\p\9720 - 3911.50.9720 Citywide Sidewalk Repair Project #2 (ARPA)\dwg\ARPA 2 Sheets.dwg

REGISTERED PROFESSIONAL ENGINEER
STATE OF CALIFORNIAADRIANA ROBLESCIVILNO. 69142ADRIANA ROBLES, P.E., C.F.M.CITY ENGINEERPUBLIC WORKS DEPARTMENTDAVID T. JACOBS, P.E., L.S.PUBLIC WORKS DIRECTORJ. ESTEBANVS, AO, JHA. ALFAROV. SANCHEZCITYWIDE SIDEWALKREPAIR PROJECT PHASE 2LOCATION MAP97202825635 DISTRICT 6DISTRICT 5DISTRICT 3

C/G REPLACE
(LF)

SW REPLACE
(SF)

DVWY REPLACE
(SF) GRIND (LF)

TREE REMOVAL
(EA)
STUMP

REMOVAL (EA)

TREE PLANT
(EA) ADA RAMP (EA) RELOCATE SIGN

C/G DEMO ONLY
(LF)

SW DEMO ONLY
(SF)

DVWY DEMO

ONLY (SF) NOTES
1123 Kimmel 47 200 1 1
13145 Louise St. 80
1903 Pescadero Dr 110 4
1904 Pescadero Dr 53 212 4 1
1888 Pescadero Dr 224
1794 Pescadero Dr 48 192 1 1
1742 Pescadero Dr 34 228 1 1
1819 Pescadero Dr 240
1811 Pescadero Dr 121
201 Maryal Dr 30 160
283 Reata Way 64
276 Mayral Dr 128
300 Chaparral St 59 236
1796 Emerald 156
1811 Stratford Ct 16 64 1 1
756 Arcadia Way 12 48 1
1905 Glendora 38 152 4 1
1873 Rendodo 40 160 1 1
602 Tulane St 48
1302 Adams St 112 4
1492 Adams St 88 4
1416 Adams St 136
420 Crescent Way 39 136 1 1
320 Crescent Way 128
328 Crescent Way 48
204 Crescent Way 40 160 1
1471 Cherokee Dr 112
407 Comanche Way 144 139
611 Tulane St 40 152 4 1
420 Bruce Ave 128
745 Bruce Ave 73 192 241.25 1
CITYWIDE SIDEWALK REPAIR PROJECT; CIP 9720 - CORNER ADDITIONS

LOCATION

VARIOUS LOCATIONS
DATE

ADDRESS/STREET

Page 1 of 2 ends

831 W Acacia 104 1
430 Bruce Ave
507 San Vincente 60 154 2
316 Junipero 28 98
657 4715 380.25 24 14 1 6 0 0 0 0 0TOTAL

Page 2 of 2 ends

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-036, Version: 1
Organic Materials Direct Service Provider Agreement with Atlas Organics Approve a Resolution authorizing the Interim City Manager to execute a contract with Atlas Organics for organic materials in an amount not to exceed $67,000.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: FEBRUARY 6, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR

TITLE: ORGANIC MATERIALS DIRECT SERVICE PROVIDER

AGREEMENT WITH ATLAS ORGANICS

RECOMMENDED MOTION:

A motion to a pprove a resolution authorizing the Interim City Manager to execute a contract with Atlas Organics for organic materials in an amount not to exceed $67,000.

EXECUTIVE SUMMARY:

In an effort to support the development of organic material recovery and processing facilities throughout the state, a provision in SB 1383 requires that each jurisdiction be responsible for procuring organic material proportionate to its population. To ensure compliance each jurisdiction must provide the California Department of Resources Recycling and Recovery ( CalRecycle) with a signed Direct Service Provider Agreement with an organic processor for the purchase of these mandated materials or for the associated credits which can be allocated to the juris diction. The original Atlas Organics agreement was approved by Resolution 22654 on May 2, 2023.

Over the next two years the City of Salinas will be responsible for achieving 100% compliance with its procurement target. In 202 4, the City is responsible for 65% of its procurement allocation, representing either 8330.4 tons of mulch or 4831.45 tons of compost.

The City, through Salinas Valley Solid Waste Authority (SVSWA), secured a n SB 1383 Implementation Support grant that covered the associated fees for compliance with the 30% threshold in 2023 with no impact or additional revenue required. There was a second round of the grant which SVSWA applied for on behalf of the member Cities. The grant was awarded and covers the cost of procuring organic material through 2025.

BACKGROUND:

In 2022 the state, acknowledging that since SB 1383 is an unfunded state mandate, passed AB 1985 which allowed each jurisdiction up to three-years to fully phase-in organic procurement compliance (30% in 2023, 65% in 2024, and 100% in 2025).

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On May 2, 2023, City Council approved Resolution 22654, a resolution approving an agreement between the City of Salinas and Atlas Organics.

CalRecycle understood that there would be financial challenges facing jurisdictions in their efforts to comply with SB 1383 implementation, including organic material procurement purchasing , and established a grant to support SB 1383 adoption. The City, through the Salinas Valley Solid Waste Authority, secured grant funding in part to offset the 2023 initial procurement costs.

In 2023, with the adoption of AB 1985, the City of Salinas was only responsible for procuring 30% of its overall target which the City achieved through the Atlas Organics agreem ent. The Atlas Organics agreement ended on December 31, 2023. Staff recommends entering into a new agreement for 2024 to help meet the 65% procurement goal.

The Salinas Valley Solid Waste Authority has worked with Atlas Organics (the organics processor at Johnson Canyon Landfill) to secure reduced pricing for its member agencies at a rate of $8 per cubic yard of mulch or $12.50 per cubic yard of compost.

2024 Procurement Target of 65%

Member Agency Procurement Target 65% Totals
Mulch (Tons) Compost (Tons)
Salinas 8330.4 4831.45
Soledad 1271.4 737.1
King City 778.7 451.75
Gonzales 441.35 256.1
Greenfield 956.8 555.1
County (SVR area) 1776.45 1030.25

The 2023 grant funding cover ed the organic material procurement costs for 2023. CalRecycle released a second round of funding in 2023 and SVSWA applied and received grant fund to help cover the costs of implementation through 2025.

Beginning in 2025, the City will need to budget for the annual costs at the 100% procurement target (i.e., 7,433 tons compost). Those annual procurement costs are currently estimated at approximately $185,825. This estimate only includes the purchase of material or associated credit but does not include any costs for transportation or labor that would be need ed if the City would want to utilize the material for City programs. Additionally, the City can explore alternative direct service provider agreements where better rates may be available or explore alternative energy procurement that is derived from organics recovery, all of which can be utilized to comply with the procurement target established in SB 1383.

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CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) per Guidelines Section 15378.

STRATEGIC PLAN INITIATIVE:

Compliance with SB 1383 and its associated organic material procurement target supports the reduction of greenhouse gas emissions. This effort further supports the City of Salinas 2022-2025 Strategic Plan Goals and Strategies including Infrastructure and Environmental Sustainability.

DEPARTMENT COORDINATION:

This agenda item will be coordinated primarily by the Department of Public Works, but future consideration will also involve communication and discussions with both the Legal and Finance Departments.

FISCAL AND SUSTAINABILITY IMPACT:

There is no direct budget impact to the City in FY 23-24, as grant funding will offset any fees or charges the City will incur.

ATTACHMENTS:

Resolution
Agreement between the City of Salinas and Atlas Organics

RESOLUTION NO. ___________ (N.C.S.)

A RESOLUTION APPROVING AN ORGANIC MATERIALS DIRECT

SERVICE PROVIDER AGREEMENT BETWEEN THE CITY OF SALINAS

AND ATLAS ORGANICS

WHEREAS, SB 1383 includes requirements for jurisdictions to procure organic material proportionate to its population; and

WHEREAS, in May 2023 the Salinas City Council entered into an agreement with Atlas Organics (Resolution No. 22654) which expired on December 31, 2023; and

WHEREAS, Atlas Organics works with the Salinas Valley Solid Waste Authority; and

WHEREAS, the City of Salinas wishes to enter into an agreement with Atlas Organics to be the City’s direct service provider of organic materials in compliance with SB 1383; and

WHEREAS, the agreement will remain into effect until December 31, 2024. The term of the Agreement may be extended by mutual agreement of the parties for three (3) optional, one (1) year extensions; and

WHEREAS, The Salinas Valley Solid Waste Authority has received a grant from CalRecycle to cover the cost of the procurement of organic material through 2025; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Salinas that the Organic Materials Direct Service Provider Agreement between the City of Salinas, and Atlas Organics is hereby approved; and

BE IT FURTHER RESOLVED that the Interim City Manager be authorized to execute a contract with Atlas Organics in an amount not to exceed $67,000; and

PASSED AND APPROVED this 6th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor

ATTEST:
_________________________
Patricia M. Barajas, City Clerk

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ORGANIC MATERIALS DIRECT SERVICE PROVIDER AGREEMENT

BETWEEN

THE CITY OF SALINAS, A MEMBER AGENCY OF THE SALINAS VALLEY SOLID

WASTE AUTHORITY, AND ATLAS ORGANICS

THIS AGREEMENT FOR SERVICES (herein “Agreement”) is made and entered into this ___ day of February, 2024 (“Effective Date”) by and between the City of Salinas, a member of the Salinas Valley Solid Waste Authority (“Member Agency”) and Atlas Organics CU11, LLC (Processor). The Processor and Member Agency may be collectively referred to as the “Parties” and individually as a “Party.” NOW, THEREFORE, the parties hereto agree as follows:

1. Purpose of Agreement: This Agreement sets forth the terms and conditions pursuant to which the Parties will cooperate to incentivize residents and solid waste rate payers of the Member Agency (Public Purchasers) to acquire recovered organic waste product in the form of finished compost (“Compost”) or mulch (“Mulch”) from Processor on behalf of the Member Agency to assist them in complying with the requirements of the California Code of Regulations (CCR), title 14, sections 18993.1 through 18993.4 (“SB 1383 Regulations”).

2. Term: The term of this Agreement shall commence on the Effective Date and remain in effect until December 31, 2024. The term of this Agreement may be extended by mutual agreement of the parties for three (3) optional, one (1) year extensions.

3. Services: Processor shall provide to Public Purchasers a discount which is equal to current Member Agency Product Pricing (per cubic yard) for the purchase of Compost and/or Mulch, as applicable, as set forth in Exhibit A. Processor shall provide the Member Agency, or their designated representative, monthly reports evidencing procurement of and payment for the Compost or Mulch for the Public Purchaser for annual reporting purposes. The reports shall include date of purchase, the name of each individual, entity, operation, or facility from whom the Compost was procured, and the amount in tons or cubic yards purchased, and type of Compost and/or Mulch purchased. Processor will charge by the cubic yard. For budgeting purposes, the Member Agency can use a conversion factor of 1.4 cubic yards of compost for 1 ton of compost and 4 cubic yards of mulch for 1 ton of mulch. Compost or Mulch purchased as a part of this agreement shall not exceed combined annual jurisdiction procurement targets for the respective Member Agency, as set forth by CalRecycle and listed in Exhibit B.

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4. Payment: Processor will submit monthly invoices to the Member Agency for reimbursement at the specified per cubic yard rate based on the current pricing listed in Exhibit A. All invoices shall be payable net forty-five (45) days of receipt.

5. Warranties: Processor warrants and covenants that all Compost or Mulch at the time of delivery conforms with the specifications in this Agreement, SB 1383 Regulations, particularly 14 CCR §§ 18993.1 -18993.4, and complies with all federal, state, and local laws, regulations, and ordinances applicable to the manufacture, production and sale of Compost or Mulch.

6. Indemnity: Each Party (the “Indemnifying Party”) agrees to indemnify and hold the other party, including the parties’ parents, affiliates, and subsidiaries and each of their officers, employees, and agents (collectively, the “Indemnified Party”), harmless from and against all loss or damage, including reasonable attorneys’ fees, costs and expenses incurred by the Indemnified Party as a result of any claims related to or arising out of the Indemnifying Party’s performance of its duties hereunder, unless such loss or damage shall arise from the negligence or the intentional acts of the Indemnified Party. In the foregoing sentence, the words “loss or damage” include, but are not limited to, loss or damage arising directly or indirectly from any actions or omissions of any employee or authorized representative of either party.

7. Limitation of Liability. Notwithstanding anything to the contrary, EXCEPT I N the CASE OF FRAUD, under no circumstances shall EITHER PARTY be liable to THE OTHER PARTY, ITS PARENTS, AFFILIATES AND SUBSIDIARIES and EACH OF THEIR OFFICERS, MANAGERS, EMPLOYEES, CONTRACTORS, OR AGENTS for any LOSS OF

PROFITS, OR ANY SPECIAL, CONSEQUENTIAL OR INCIDENTAL DAMAGES, HOWEVER

CAUSED, KNOWN OR UNKNOWN, ANITICIPATED OR UNANTICIPATED, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. THE PARTIES ACKNOWLEDGE

THAT THESE LIMITATIONS ON POTENTIAL DAMAGES WERE AN ESSENTIAL ELEMENT IN SETTING CONSIDERATION UNDER THIS AGREEMENT.

8. Governing Law, Venue: This Agreement shall be deemed to have been made in the County of Monterey, California. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The Parties agree that any action or proceeding to enforce or relating to this Agreement shall be brought exclusively in the federal or state courts located in Monterey County, California, and the Parties hereto consent to the exercise of personal jurisdiction over them by any such courts for purposes of any such action or proceeding.

9. Independent Purchaser: A Public Purchaser shall act as an independent Purchaser in the performance of this Agreement and in no respect shall a Public Purchaser be considered an agent or employee of the Member Agency. No provisions of this Agreement shall be intended to create a partnership or joint venture between a Public Purchaser, Processor, or the Member Agency and no Party shall have the power

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to bind or obligate the other Parties, except as expressly set forth in this Agreement.

10. Entire Agreement: This Agreement contains the entire agreement between the Parties with respect to the subject matter of this Agreement and any agreement or representation with respect to the same or the obligations of any other Party with respect to the same which is not expressly provided in this Agreement or in a written document which is signed by the Party to be charged, shall be null and void.

IN WITNESS WHEREOF, the Parties have hereunto set their hands on the first day date above written.

Member Agency:

By:

City of Salinas

Date: ___________________________

Approved as to Form

By:

Date: ___________________________

Processor:

Atlas Organics CU11, LLC

By:

Date: ____________________________

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Exhibit A

Member Agency Product Pricing

Mulch: $8.00 per cubic yard

Compost: $12.50 per cubic yard

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Exhibit B

Member Agency SB 1383 Procurement Targets

Total Organic
Waste Mulch Compost
Salinas 160,206 12,816 12,816 7,433 Soledad 24,454 1,956 1,956 1,134 King City 14,977 1,198 1,198 695 Gonzales 8,490 679 679 394 Greenfield 18,402 1,472 1,472 854 Unincorp County^ 34,158 2,733 2,733 1,585 TOTALS: 20,854 12,095
Population*
SVR Member
Agency
Procurement Targets*
(Tons)
Conversion Factors:
1 ton of organic waste = 0.58 ton of compost
1 ton of organic waste = 1 ton of mulch
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-040, Version: 1
Amendment No. 2 to the Integrated Regional Water Management Sub-Grant Disbursement Agreement with Monterey One Water
Approve a Resolution authorizing the Interim City Manager to execute Amendment Number 2 with the Integrated Regional Water Management (IRWM) sub-grant disbursement agreement with Monterey One Water.

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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 6, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, DIRECTOR
TITLE: AMENDMENT NUMBER 2 TO THE INTEGRATED REGIONAL

WATER MANAGEMENT SUB-GRANT DISBURSEMENT
AGREEMENT WITH M1W

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the Interim City Manager to execute A mendment Number 2 with the Integrated Regional Water Management (IRWM) sub-grant disbursement agreement with Monterey One Water .

EXECUTIVE SUMMARY:

On February 16, 2021, via Resolution No. 22052 the City Council approved an Integrated Regional Water Management Sub -Grant Disbursement Agreement with the Monterey County Water Resources Agency (MCWRA) and related agreements with Monterey One Water (M1W) and San Jose State University Research Foundation (SJSURF) on behalf of the Central Coast Wetlands Group, a nonprofit corporation.

In March 2023, the City and M1W approved an amendment extending the term s of the Disbursement Agreement to April 1, 2025.

The project components under the Disbursement Agreement include exploration of innovative water quality treatment processes, investigation of the condition of an abandoned City pipeline, and upgrade of elect rical components in and around the City -owned Industrial Wastewater Treatment Facility (IWTF). M1W has completed an assessment of alternatives to remove orthophosphate from the treated industrial wastewater. M1W’s remaining responsibilities under the Disbursement Agreement include the assessment and potential repair of an abandoned 33-inch pipeline (“Remaining Work”).

The project to complete the Remaining Work was advertised for bid on November 9, 2023. One bid was received in the amount of $598,600 , which is $392,221.22 more than the funds available in the grant.

The City received a Proposition 1 Round 2 grant for $8,799,154 for constructing stormwater improvements at existing facilities to increase water supply reliability and reduce source point pollution. As part of this grant, the 33-inch line was to be used to transfer stormwater to the IWTF.

This grant included $1,500,000 in Proposition 40 funds which have an expiration date of June 30, Page | 2
2024. To help expend the money the City would like to use $392,221.22 to complete the 33 -inch pipe evaluation.

BACKGROUND:

The City of Salinas in coordination with Monterey One Water (M1W), and Central Coast Wetlands Group (CCWG) secured a grant for $1.13 million from the Proposition 1 California Department of Water Resources (DWR) Integrated Regional Water Management (IRWM) Program ( Salinas IRWM Grant). The Salinas IRWM Grant is to be locally administered by the Monterey County Water Resources Agency (MCWRA) with the City as the Sub-Grantee. The Salinas IRWM Grant components will explore innovative water quality treatment processes which include a treatment wetland pilot study and functionality assessment for cost -effective phosphate removal, the condition investigation of an abandoned City pipeline to more efficiently convey and recycle stormwater, and to protect electrical components from flooding at the City -owned Industrial Wastewater Treatment Facility (IWTF).

The $1.1 3 million Salinas IRWM G rant award will include the following amounts to be implemented by the corresponding entity:

 $501,001 for the Central Coast Wetlands Group,
 $180,140 for the City of Salinas, and
 $448,752 for Monterey One Water.

The City and MCWRA Sub-Grant Disbursement Agreement related to the Salinas IRWM Grant will disburse these funds to the City.

The project components under the Disbursement Agreement include exploration of innovative water quality treatment processes, investigation of the condition of an abandoned City pipeline, and upgrade of electrical components in and around the City -owned Industrial Wastewater Treatment Facility (IWTF). M1W has completed an assessment of alternatives to remove orthophosphate from the treated industrial wastewater. M1W’s remaining responsibilities under the Disbursement Agreement include the assessment and potential repair of an abandoned 33-inch pipeline (“Remaining Work”).

M1W went out to bid for the Remaining Work in October 2021, with a bid opening on December 7, 2021, only one bid was received. The submitted bid for the project was nearly double the engineer’s estimate, and $130,000 more than the remaining funding available to M1W under the Disbursement Agreement. Staff met with the project designer and City staff to identify possible changes to the methods of achieving grant objectives, including changing the design and project scope to reduce cost and encourage greater contractor interest. Work was put on h old on this component because all design money had been expended and there was no consensus on how to move forward.

The project to complete the Remaining Work was re-advertised for bid and on November 9, 2023.

One bid was received in the amount of $598,600.

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The outcome of the second bid process resulted in a bid price that exceeded the 2021 bid, and thus there remains insufficient funds under the Disbursement Agreement to complete the work. M1W staff have been in contact with the City of Salinas Public Works staff to determine the availability of resources needed to accommodate the higher costs associated with the second bid.

The City of Salinas has identified Proposition 1 Round 2 funding and has agreed to cover the costs associated with the Remaining Work. Amendment No. 2 increases the funding amount to be provided by the City and commits the City to reimburse M1W the costs associated with completing the project, in the sum of $392,221.22.

CEQA CONSIDERATION:

California Environmental Quality Act compliance for the IRWM Grant Project was completed as part of the Pure Water Monterey Groundwater Replenishment Project Environmental Impact Report (certified October 2015 with Addendum adopted October 2017) and as transmitted on the Environmental Information Form submitted to the Department of Water Resources.

STRATEGIC PLAN INITIATIVE:

The proposed project and agreement meet the City Council’ s Strategic Plan Initiatives of Infrastructure and Environmental Sustainability.

DEPARTMENTAL COORDINATION:

This project will rely on coordination between the Wastewater and Water, Waste and Energy (WWE) divisions in Public Works. WWE will coordinate the overall execution of the Salinas IRWM Grant Project , and the Wastewater Division providing input from an operations perspective.

FISCAL AND SUSTAINABILITY IMPACT:

The total estimated annual cost for Amendment Number 2 will be covered by the Proposition 1 Round 2 Grant.

ATTACHMENTS:

Resolution
Amendment No. 2

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RESOLUTION NO. _______(N.C.S.)
A RESOLUTION APPROVING AMENDMENT NUMBER 2 TO THE INTEGRATED REGIONAL WATER MANAGEMENT SUB-GRANT DISBURSEMENT WITH M1W

WHEREAS, the City of Salinas in coordination with Monterey One Water and the Central Coast Wetlands Group secured a grant for $ 1.13 million from the Proposition 1 California Department of Water Resources Integrated Regional Water Management Program (Salinas IRWM Grant).; and

WHEREAS, the City of Salinas and M1W entered into a subgrant agreement on February 16, 2021; and

WHEREAS, the City and M1W approved amendment number 1 to extend the term of the agreement to April 1, 2025; and

WHEREAS, M1W has bid the 33 -inch pipe evaluation and received a bid that is more than the original agreement; and

WHEREAS, the City has identified Proposition 1 Round 2 grant money in the amount of $392,221.22 that can be used for the 33-inch pipe evaluation; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Salinas, that the Proposition 1 Integrated Regional Water Management Sub-Grant Disbursement Agreement Amendment Number 2 between the City of Salinas M1W is hereby approved; and

BE IT FURTHER RESOLVED that the Interim City Manager is hereby authorized to execute the Amendment on behalf of the City.

PASSED AND APPROVED this 6th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________________
Kimbley Craig, Mayor

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ATTEST:

_________________________
Patricia M. Barajas, City Clerk

Amendment No. 2 to Proposition 1 Integrated Regional Water Management Grant Disbursement Agreement Between City of Salinas and Monterey One Water

This Amendment No. 2 (“Amendment No. 2”) to the Proposition 1 Integrated Water Management Grant Disbursement Agreement (the “Disbursement Agreement”) is entered into this ____ day of January 2024, by and between the City of Salinas (the “City”) and Monterey One Water (M1W). The City and M1W may be individually referred to herein as a “Party” and collectively referred to as the “Parties”.

RECITALS
WHEREAS, the City and M1W first entered into the Disbursement Agreement effective February 16, 2021, pursuant to which M1W agreed to act as and provide certain services for the Industrial Wastewater Treatment Facility (“IWTF”) to the City for compensation; and

WHEREAS, pursuant to an amendment entered into as of March 20, 2023, the City and M1W extended the Disbursement Agreement for two additional years, to April 1, 2025, to allow additional time for completion of all aspects of the IWTF project description components identified in the Disbursement Agreement.

WHEREAS, the original funding amount allocated to M1W under the Disbursement Agreement was $448,752 (“Original Funding Amount”).

WHEREAS, the currently outstanding portion of the IWTF project to be completed by M1W includes assessment and potential repair of an abandoned 33-inch pipeline (“Remaining Work”).

WHEREAS, based upon review of the competitive bid received by M1W, the Parties have determined that the Original Funding Amount is insufficient to complete the Remaining Work, with a budget shortfall of $392,221.

WHEREAS, the City has available additional funds from a stormwater grant received by the City from the State Water Resources Control Board in the required amount of $392,221, and desires to provide such funding to M1W to provide for completion of the Remaining Work.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. M1W will award a contract for the Remaining Work, for the total bid price of $598,600.

2. The City shall reimburse M1W for all costs of the Remaining Work, and hereby agrees to increase the Original Funding Amount by an additional $392,221.

3. Except as amended by this Amendment No. 2, all provisions of the Disbursement Agreement, as previously amended, shall remain in full force and effect.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and M1W have entered into this Amendment No. 2 to the Disbursement Agreement as of the date first written above.

CITY OF SALINAS

___________________________________
Jim Pia, Interim City Manager
APPROVED AS TO FORM:

___________________________________
□ Chris Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

MONTEREY ONE WATER

_____________________________
Paul Sciuto, General Manager
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-043, Version: 1
Surplus Vehicles and Equipment for Disposal
Approve a Resolution pursuant to Salinas Municipal Code section 12-15 declaring vehicles and equipment surplus and authorizing their disposal.

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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 6, 2024
DEPARTMENT: PUBLIC WORKS, FLEET MAINTENANCE DIVISION
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: TERRY MILLEMAN, FLEET MANAGER
TITLE: SURPLUS VEHICLES AND EQUIPMENT FOR DISPOSAL

RECOMMENDED MOTION:

A motion to a pprove a resolution pursuant to Salinas Municipal Code section 12 -15 declaring vehicles and equipment surplus and authorizing their disposal.

EXECUTIVE SUMMARY:

BACKGROUND:

City Council is authorized pursuant to Salinas Municipal Code Section 12 -15 to declare City vehicles and equipment no longer suitable for public use as surplus and to authorize their disposal through contracted auction services . Following here, and attached to th e resolution, is a list of vehicles and equipment that are recommended for disposal or auction:

Year QTY Make Model Vin/Serial Auction/Scrap Unit #
1996 1 FORD F-350 1FTHF25H6TLA70794 AUCTION PW 43
2007 1 FORD RANGER 1FTYR10D47PA99375 AUCTION PW 2
2007 1 FORD RANGER 1FTYR10DX7PA99378 AUCTION PW 83
2016 1 HYUNDIA SANTA FE 5XYZT3LB5GG321856 AUCTION POL 462 2016 1 FORD EXPLORER 1FM5K8AR8GGA01549 SCRAP POL 409
2013 1 FORD EXPLORER 1FM5K8AR5DGC73343 SCRAP POL 311
2013 1 FORD EXPLORER 1FM5K8AR1DGC73341 SCRAP POL 315
2015 1 FORD TAURUS 1FAHP2MK2FG162109 SCRAP POL 407
2017 1 CHEVY TAHOE 1GNLCDEC3HR211397 SCRAP POL 376
2015 1 FORD EXPLORER 1FM5K8AR0FGC67226 SCRAP POL 392
1997 1 Stertil koni ST-1072 lift TH52628 AUCTION
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There are six vehicles listed to be disposed of as scrap. These vehicles were deemed salvage by the insurer. Parts will be removed and there is no value left. We will remove the powertrains and any other valuable components. In doing this , we estimate to have approximately six to seven thousand dollars in parts that we will likely use on future repairs. We will take these vehicles and get scrap value for the chassis and receive a certificate of destruction. Any items that do not sell through the auction process shall be scrapped.

The other vehicles identified have been previously replaced. The vehicle lift is passed its life expectancy and has electrical issues. The assets will be listed and sold on GovDeals.com or scrapped by A&S Metals.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

DEPARTMENT COORDINATION:

Disposal of surplus property requires staff time from Finance Purchasing Division, Police Department Vehicle Maintenance and Administration Divisions, Fire Department Vehicle Maintenance and Public Works Vehicle Maintenance Division.

Vehicle maintenance personnel must remove City equipment and decals from the vehicles. Public Works Vehicle Maintenance Division makes minor repairs on the vehicles to get them operational for better sale value. Fleet Maintenance coordinates and lists the sale with the auction companies.

STRATEGIC PLAN INITIATIVE:

Disposing of vehicles and equipment not suitable for City use supports City Council goals of “Effective and Culturally Responsive Government”.

FISCAL AND SUSTAINABILITY IMPACT:

The sale of the identified surplus is expected to generate approximately $5,000 to $10,000 in revenue.

ATTACHMENTS:

Council Resolution
Surplus Vehicles and Equipment List
RESOLUTION NO. _________(N.C.S.)

A RESOLUTION DECLARING CITY VEHICLES AND EQUIPMENT

SURPLUS AND AUTHORIZING THEIR DISPOSAL

WHEREAS, the City of Salinas needs to dispose of surplus vehicles and equipment no longer suitable for City use; and

WHEREAS, City Council has the authority to declare City property and equipment surplus and to authorize the disposal of such property and equipment pursuant to Section 12-15 of the Salinas Municipal Code; and

WHEREAS, utilizing auction companies is more efficient than the traditional method of annual public auction; and

WHEREAS, Vehicle Maintenance and Purchasing will determine best course of action for disposal through contracted auction companies or through disposal.

NOW, THEREFORE, BE IT RESOLVED by the Salinas City Council that City Council declares the items on the Surplus Vehicles and Equipment list attached to this Resolution as surplus and authorizes their disposal through auction companies or through disposal by the Purchasing Officer and Vehicle Maintenance staff.

PASSED AND APPROVED this 6th day of February 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-044, Version: 1
Amendment to the Monterey Street Parking Garage Operations Contract Approve a Resolution authorizing the Interim City manager to enter into an Amendment to the services Agreement with Laz Parking California, LLC for the Monterey Street Parking Garage Operations Contract to increase the compensation by $8,000 for a total amount not to exceed $363,000.

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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 6, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: JENNY DAVILA, PUBLIC WORKS ADMIN SUPERVISOR
TITLE: AMENDMENT NUMBER 3 TO THE MONTEREY STREET

PARKING GARAGE OPERATIONS CONTRACT

RECOMMENDED MOTION:

A motion to approve a resolution authorizing the Interim City manager to execute an Amendment with Laz Parking California, LLC (Laz Parking, henceforth in this report) for the Monterey Street Parking Garage Operations to increase the compensation by $8,000 for a total amount not to exceed $363,000.

EXECUTIVE SUMMARY:

On November 20, 2018, City Council approved a Service Agreement between the City of Salinas and LAZ Parking California, LLC for the Management of the Monterey Street Parking Garage.

Due to an increase in maintenance at the garage, the original agreement amount has been met. To pay the final invoice for December 2023, we are requesting the not to exceed amount be increased by $8,000 for a total amount not to exceed $363,000.

BACKGROUND:

On November 20, 2018, a resolution was approved to accept a two -year agreement with Laz Parking for Management and Operation of the Monterey Street Parking Garage for a total of $280,039 annually.

On December 8, 2020, an amendment was approved to extend the original contract to December 31, 2024

On November 1, 2022, amendment No. 2 was approved to increase the approved agreement to an amount not to exceed $355,000 per year.

Due to increased maintenance needs for outdated equipment at the Parking garage, the final invoice for December was $8,000 more than the not to exceed amount of the Agreement. We are requesting an increased compensation to add $8,000 to cover services rendered.

Page | 2

CEQA CONSIDERATION

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

Continuing operations of the Monterey Street Parking Garage is important in the work towards a financially sustainable Downtown Parking District. Ensuring that the Monterey Street Garage is operated by a contractor who understands the operations of the garage is important as the City and the Downtown Community work toward restoring activity in Downtown. The move of the City towards sustainable parking programs supports the City goal of Infrastructure and Environmental Sustainability and is an objective of the Salinas Plan.

DEPARTMENTAL COORDINATION:

The Public Works Department, working to improve sustainability of parking programs, coordinates closely with the Finance Department, Police Department, Community Development, and the City Attorney’s Office.

FISCAL AND SUSTAINABILITY IMPACT:

The Monterey Street Parking Garage is funded from the Downtown Parking District Fund. Funds are available and appropriated in 6801.50.5446.

ATTACHMENTS:

Resolution
Existing Agreement
Amendment

Page | 1

RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING AMENDMENT NO.3 TO THE AGREEMENT FOR

SERVICES BETWEEN THE CITY OF SALINAS AND LAZ PARKING CALIFORNIA,

LLC FOR THE MANAGEMENT OF THE MONTEREY STREET PARKING GARAGE INCREASING COMENSATION TO $363,000 PER YEAR

WHEREAS, In November 2018, the City approved an agreement with Laz Parking California, LLC for the management of the Monterey Street Parking Garage at a cost of $280,039 annually; and

WHEREAS, On December 8 th, 2020, the City approv ed amendment No.1 reducing the hours of operations and annual cost due to concerns that the pandemic would decrease downtown parking demand; and

WHEREAS, throughout 2021 and 2022 downtown activity and transient parking increased resulting in the need for additional parking staff; and

WHEREAS, City staff and Laz Parking negotiated amendment No. 2 increasing the annual cost not to exceed $355,000 annually and an increase to the hours of operation; and

WHEREAS, City Staff are requesting the not to exceed amount to increase by $8,000 to $363,000 to cover December invoice.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the Interim City Manager to execute an amendment with Laz Parking California, LLC. for the Monterey Street Parking Garage Operations to increase the compensation by $8,000 for a total not to exceed amount of $363,000.

PASSED AND APPROVED this 6th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Kimbley Craig, Mayor

Page | 2

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

Page 1 of 2 ends

Version: January 2021

AGREEMENT —AMENDMENT NO. 3 TO

MANAGEMENT OF MONTEREY STREET PARKING GARAGE

BETWEEN
THE CITY OF SALINAS AND LAZ PARKING CALIFORNIA, LLC.

This Amendment No. 3 to the Management of Monterey Street Parking Garage (the “Amendment”) is entered into this 6th day of February 2024, by and between the City of Salinas (the “City”) and Laz Parking California, LLC., (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, the City and Contractor first entered into a/an Agreement for Management of Monterey Street Parking Garage effective November 20, 2018, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, the City and Contractor desire to amend the Agreement to reflect the revised compensation to be paid to contractor.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, Payment section, is amended to replace the following:

The cost of this contract shall not exceed $355,000 per year.

With:

The cost of this contract shall not exceed $363,000 per year.

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS

___________________________________
Jim Pia, Interim City Manager

Page 2 of 2 ends

Version: January 2021

APPROVED AS TO FORM:

___________________________________
□ Chris Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

CONTRACTOR

____________________________________

Printed name: __ ______________________

Title: _______________________________

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-048, Version: 1
Annual License Fee for GrayKey Software
Approve a Resolution authorizing payment of $33,105 to Magnet Forensics for the annual license fee for GrayKey software.

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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 6, 2024
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: JOHN MURRAY, ACTING CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR

DIANA CALIZO, ADMINISTRATIVE ANALYST I
TITLE: ANNUAL LICENSE FEE FOR GRAYKEY SOFTWARE

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to approve payment to Magnet Forensics for a GrayKey software annual license with software in an amount not to exceed $33,105 for the period of January 27, 2024, through January 26, 2025.

RECOMMENDATION:

Staff recommends that City Council approve a Resolution authorizing payment of $33,105 to Magnet Forensics for the annual license fee for GrayKey software to cover the period January 27, 2024, through January 26, 2025
EXECUTIVE SUMMARY:

The Salinas Police Department’s Computer Forensics Unit (CFU) utilizes a variety of investigative techniques and tools to identify and store evidence from digital devices. The CFU has effectively used GrayKey software since 2018 and staff is requesting approval to make the annual license fee payment of $33,105 to cover the period January 27, 2024, through January 26, 2025.

BACKGROUND:

The Salinas Police Department’s Computer Forensics Unit (CFU) utilizes investigative techniques to acquire, authenticate, analyze, and report digital evidence in a controlled set ting. The CFU consists of six Sworn Officer working CFU as a collateral assignment, with most officers having years of experience. The Salinas Police Department is a member of the Internet Crimes Against Children (ICAC) Task Force, and the work of the CFU is key in the successful investigation of child exploitation, homicides, and sexual assault cases.

The CFU utilizes a variety of investigative techniques and tools, one of which is Gray Key software. The Department has utilized this Gray Key software since 2018, with the initial Page | 2
acquisition funded via the Justice Assistance Grant (JAG). The Department has budgeted for the maintenance of this software since implementation and f unds for the GrayKey software were approved by City Council as part of the Police Department’s FY 2023-24 Budget. Staff is now requesting approval to make the $33,105 payment for the annual license fee to cover the period January 27, 2024, through January 26, 2025 . Magnet Forensics is in Atlanta, Georgia and there are no local vendors for this service.

POLICE COMMUNITY ADVISORY COMMITTEE:

The Police Department did not discuss this renewal with the Police Community Advisory Committee. However, we did discuss the previous renewal of this software with PCAC on January 25, 2023. We will share this renewal with PCAC at a future meeting and members will have an opportunity to ask questions and provide comments related to this purchase.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.

DEPARTMENTAL COORDINATION:

The Police Department has coordinated with the Information Technology Department on the selection and implementation of t his software and will coordinate with the Finance Department during the purchasing process.

FISCAL AND SUSTAINABILITY IMPACT:

Funds are appropriated and available within the Police Department ’s FY 2023 -24 Budget in account 1000.40.4130-63.4980.

ATTACHMENTS:

Resolution

1 RESOLUTION NO. (N.C.S.)

RESOLUTION AUTHORIZING THE PAYMENT OF ANNUAL LICENSE FEE FOR

GRAYKEY SOFTWARE

WHEREAS, the Salinas Police Department desires to renew the annual license of GrayKey software for use by the Computer Forensics Unit; and

WHEREAS, funds are appropriated and available within the FY 202 3-24 Police Department Budget, account 1000.40.4130-63.4980; and

WHEREAS, Magnet Forensics is the distributor of GrayKey software and there are no local vendors available; and

WHEREAS, the City Council can approve this purchase pursuant to Salinas Municipal Code Section 12 -27 ( exception to low -bid based competition ) in contracting for equipment, materials, supplies and services and pursuant to Salinas Municipal Code 12 -28 (local purchasing preference).

NOW, THEREFORE, BE IT RESOLVED the Salinas City Council authorizes the City Manager to approve payment to Magnet Forensics for a GrayKey software annual license in an amount not to exceed $33,105 for the period of January 27, 2024, through January 26, 2025.

PASSED AND APPROVED this 6th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Kimbley Craig, Mayor
ATTEST:

_________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-049, Version: 1
Axon Equipment and Services for Police and Community Development Departments Approve a Resolution authorizing the direct purchase and payment of service fees for Axon equipment and software services to support the Police Department with total costs not to exceed $237,746.71. Approve a Resolution authorizing the direct purchase of body worn cameras for Code Enforcement Officers with total costs not to exceed $44,051.73.

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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 6, 2024
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: JOHN MURRAY, ACTING CHIEF OF POLICE

LISA BRINTON, COMMUNITY DEVELOPMENT DIRECTOR
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: AXON EQUIPMENT AND SERVICES FOR POLICE AND

COMMUNITY DEVELOPMENT DEPARTMENTS

RECOMMENDED MOTION:

A motion to approve the following:

1. A Resolution authorizing the Purchasing Officer to complete the direct purchase and payment of annual licensing and service fees to support the purchase of an Axon Air Parsec Case and the addition of the Axon Auto Tagging, Performance , and Unlimited Auto Transcribe software services for a 31 -month period, with total costs not to exceed $237,746.71.

2. A Resolution authorizing the Purchasing Officer to complete the direct purchase and payment of annual licensing and service fees to support eight (8) body worn cameras to be used by Code Enforcement Officers for a five-year period, with total costs not to exceed $44,051.73.

RECOMMENDATION:

Staff recommends that City Council approve a Resolution authorizing the direct purchase of new Axon equipment and payment of annual licensing and service fees for s oftware to support the Police Department for a 31-month period with total costs not to exceed $237,746.71. Staff further recommends that City Council approve a Resolution authorizing the direct purchase of body worn cameras for Code Enforcement Officers and payment of annual licensing and service fees for a five-year period, with total costs not to exceed $44,051.73.

EXECUTIVE SUMMARY:

The Police Department relies upon Tasers, Camera Systems , and related software , and has contracted with Axon for services since 2015. Camera systems (Body Worn, Air, In-Vehicle and Interview Rooms) are used to record, maintain, and access video documentation of various Police Department interactions. The Police Department is requesting approval for the direct purchase and payment of annual service fees to support the purchase of an Axon Air Parsec case for the Page | 2
Salinas Police Aerial Support Unit, and the addition of Axon software services to enhance the administrative functiona lity and oversight of the Police Department’s Axon equipment and services. The Community Development Department is also requesting approval for the direct purchase and payment of annual service fees to support the implementation of body worn camera for Code Enforcement Officers.

BACKGROUND:

The Police Department relies upon Axon Tasers, Camera Systems, and related software on a daily basis. Camera systems (Body Worn, Air, In-Vehicle and Interview Rooms) a re used to record, maintain, and access video documentation of various Police Department interactions. The Police Department has contracted with Axon for services since 2015 and maintains services under a Master Services and Purchasing Agreement approved by City Council on 9/14/2021 via Resolution 22190. On 12/13/2022, via Resolution 22543, City Council approved an expansion of the Axon Fleet (In-Vehicle) Camera Systems as well as the addition of the Axon Investigate Software. An additional purchase of six Interview Room Cameras and associated service was completed in 2019 as part of the construction of the Police Service building and that contract remains separate , with payments authorized by City Council on 10/27/2020 via Resolution 21991 . The Police Department is now requesting the authorization to purchase and pay for annual service fees to the Axon Air Parsec Case to be used by our Salinas Police Aeriel Support (SPAS) Unit support, as well as the addition of the Axon Auto Tagging, Axon Performance, and Unlimited Axon Auto Transcription software services to enhance the administrative functionality and oversight of the Police Department’s Axon equipment and services. In addition to the Police Department’s request, the Community Development Department wants to implement Body Worn Cameras in the Code Enforcement Unit to capture interactions between Code Enforcement Officers and the public.

The SPAS Unit utilizes unmanned aerial systems, commonly known as drones, as a cost-effective resource to assist in patrolling large perimeters, search and rescue missions, search warrants, and other operations during which the availability of an aerial view would be beneficial. The unit utilizes Axon Air services to live-stream flights, but this requires a strong internet or cell phone connectivity which is not always available. The department is requesting the purchase of an Axon Air Parsec case, with associated service, to provide significantly more reliable connectivity. A traditional hotspot has a single antenna whereas the Parsec case has a total of 13 antennas and can establish a secure network utilizing the best available cellular network coverage. The case is highly portable and has an 8-hour battery life.

In addition to the Axon Air Parsec case, the Police Department wishes to expand the availability software services in include Axon Auto Tagging, Axon Performance, and Unlimited Axon Auto Transcription, and are seeking approval to make the payments for the annual service fees indicated within this report. Axon Auto Tagging service automatically tags Axon body -worn and fleet camera videos with correlating metadata from the Computer Aided Dispatch (CAD) or Records Management System ( RMS) system whenever this is an associated call for service. This will significantly reduce the manual effort needed by Officers to input this data every time a camera recording takes place and will support necessary records retention timelines. Axon Performance automates body worn cameras policy reviews and provides up-to-date compliance information Page | 3
such as cameras use during calls for service. This service extracts patterns of behavior from the data to improve agency review processes, guide pol icy updates, and identifies opportunities for officer training. Finally, the Unlimited Axon Auto Transcription assists with intelligence-based transcription to help officers dictate reports in the field and can also identify key words in video footage. While all transcriptions require personnel review, t his service can save significant amounts of time during the transcription and video search processes.

The Community Development Department is looking to implement Body Worn Camera (BWC) technology within Code Enforcement, thus is requesting approval to purchase eight BWCs and make the annual payments for the associated service. It should be noted that the use of BWC will be new policy direction within Code Enforcement. As such, there will need to be some consideration given to policy development and training for this new use within Community Development. The Axon BWC is a hard case camera that is weather resistant, simple to use, and has adequate battery life and recording time . Captured video is sent directly to evidence.com, a secure cloud -based storage location that can only be retrieved by the submitting officer or a supervisor. Axon has become the industry standard for BWCs and given the existing use by the Police Department it is the appropriate company for expansion to Code Enforcement. While under the City’s Axon Agreement, the Code Enforcement BWCs and associated services will be separate from those of the Police Department to ensure security of both systems.

When purchasing equipment or services through Axon, a multi -year commitment is made. The first year’s payment includes the equipment while subsequent years include a locked -in price for licensing, software, and or storage/access through Evidence.com. The terms generally vary fr om 3-5 years with the company attempting to align end dates to better facilitate coordinated renewals.

The table below represents the new purchases for which we are requesting authorization, including authorization of payment for the ongoing license and software maintenance.

Item Initial Purchase/Agreement Information Cost
Axon Air Parsec Case
and Axon Software
Services
Police Department
Purchase of Axon Air Parsec Case, and addition of Axon Auto Tagging License, Axon Performance License, Axon Auto -
Transcribe Unlimited Services.

Estimated end date of 9/30/2026 to align with expiration of primary Axon Agreement with the Police Department.
$237,746.71
over a period of 31
months
Body Worn Cameras
Community
Development
Department: Code
Enforcement
Initial purchase and ongoing service for eight (8) Body Worn Cameras and associated equipment/service for use by Code Enforcement Officers.
$44,051.73
over a period of
5 years
TOTAL Cost (Not to Exceed) $281,768.44

Axon Enterprise, Inc. is the primary Taser and Camera Systems vendor for law enforcement agencies, and is the system used by the Police Department since 2015 . While other vendors provide the individual components, Axon provides an integrated system with Evidence.com which streamlines retention and access among our law enforcement partners. There is no local vendor to provide this specialized equipment and services as purchases and services are directly from Axon Enterprises.

Page | 4

Based upon these facts, the Police and Community Development Departments wish to move forward with new service contracts with Axon Enterprises, Inc. with total costs not to exceed $281,768.44 as detailed in the chart above . The detailed quotes are included with this Agenda packet. City council has the authority to approve th is direct purchase under Salinas Municipal code Section12-27 and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12-28.080.

POLICE COMMUNITY ADVISORY COMMITTEE:

The Police Chief present ed this request for purchase and payment of annual service fees to the Police Community Advisory Committee on November 29, 202 3. The Committee had an opportunity to ask questions and provide comments related to this requested action.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approving the proposed resolution will support the City Council’s Strategic Plan Goal s of Operational Efficiency and Public Safety by maintaining effective and efficient Camera Systems and associated software to support the Police and the Community Developments.

DEPARTMENTAL COORDINATION:

The Police Department and the Community Development Departments will coordinate with the Finance Department during all purchasing and payment processes.

FISCAL AND SUSTAINABILITY IMPACT:

Funds for the current year’s costs are appropriated and available within both the Police and Community Development’s budgets. Account 2201.40.4220 and/or 2202.40.4220 will be used for payment of the Police Department costs and account 1200.30.3353 will be used for payment of the Community Development Department costs. Contract funding requirements for each additional year will be included in the development of future budget appropriations.

ATTACHMENTS:

Resolution – Axon PD
Resolution – Axon Code Enf
Axon Air Parsec and Software Quote – PD
Axon BWC Quote – Code Enforcement
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION APPROVING DIRECT PURCHASE OF AXON EQUIPMENT AND

PAYMENT OF ANNUAL LICENSING FEES FOR AXON SOFTWARE SERVICES

WHEREAS, the Police Department relies upon Axon Camera Systems and related software to record, maintain and access video documentation of various Police Department interactions; and

WHEREAS, the Police Department is requesting authorization to purchase and pay for annual service fees for an Axon Air Parsec Case to support the Salinas Police Aerial Support Unit and approval for payment of annual licensing and service fees to support implementation of the Axon Auto Tagging, Axon Performance, and Axon Auto -Transcribe Unlimited software to enhance the administrative functionality and oversight of the Police Department’s Axon equipment and services; and

WHEREAS, the City Council can approve this purchase pursuant to Salinas Municipal Code Section 12-27 and Salinas Municipal Code Section 12-28.080.

NOW, THEREFORE, BE IT RESOLVED the Salinas City Council hereby authorizes the Purchasing Officer to complete the direct purchase and payment of annual licensing and service fees to support the purchase of an Axon Air Parsec Case and the a ddition of the Axon Auto Tagging, Performance, and Unlimited Auto Transcribe software services for a 31 -month period, with total costs not to exceed $237,746.71.

PASSED AND APPROVED this 6th day of February, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Kimbley Craig, Mayor
ATTEST:

_________________________
Patricia M. Barajas, City Clerk
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION APPROVING DIRECT PURCHASE AND PAYMENT OF ANNUAL

SERVICE FEES FOR AXON BODY WORN CAMERAS FOR CODE ENFORCEMENT

OFFICERS

WHEREAS, the Community Development Department is looking to implement Body Worn Camera (BWC) technology to capture interactions between Code Enforcement Officers and the public; and

WHEREAS, Axon Enterprises, Inc. is the primary vendor for body worn camera systems for enforcement agencies and the system has been used by the City’s Police Departme nt since 2015; and

WHEREAS, the Community Development Department is requesting authorization to purchase and pay the annual service fees for eight (8) body worn cameras to be used by Code Enforcement Officers; and

WHEREAS, the City Council can approve this purchase pursuant to Salinas Municipal Code Section 12-27 and Salinas Municipal Code Section 12-28.080.

NOW, THEREFORE, BE IT RESOLVED the Salinas City Council hereby authorizes the Purchasing Officer to complete the direct purchase and payment of annual licensing and service fees to support the purchase of eight body worn cameras for a period of five years, with total costs not to exceed $44,051.73.

PASSED AND APPROVED this 6th day of February, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Kimbley Craig, Mayor
ATTEST:

_________________________
Patricia M. Barajas, City Clerk

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Salinas City CouncilFebruary 6, 2024

Salinas City Council
February 6, 2024