Version: January 2021
AGREEMENT —AMENDMENT NO. 2 TO
UNIFORM LAUNDRY AND RENTAL SERVICE
BETWEEN
CINTAS INC AND CITY OF SALINAS
This Amendment No. 2 to the Uniform Laundry and Rental Service (the “Amendment”) is entered into this 15th day of July 2021, by and between the City of Salinas (the “City”) and Cintas Incorporated, (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”
RECITALS
WHEREAS, the City and Contractor first entered into an Agreement for Uniform Laundry and Rental Services between the City of Salinas and Cintas Inc effective 20th day of July, 2020, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation for uniform rental and laundry service not to exceed $53, 402.00 per year for a 3 year term (the “Agreement”); and WHEREAS, on August 26th 2020 the City and Contractor entered into “Agreement-Amendment No 1” to add additional scope at a not-to-exceed price of $1,500 per year; and WHEREAS, the City and Contractor desire to further amend the Agreement to increase payment terms to account for an increase in the level expected services at the amount of $7,000.00 per year.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
1. The Agreement, section “4. Payment” is amended in its entirety to read as follows:
• 4. Payment. City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this agreement, an amount not to exceed $61,902 per year as more fully described in contractors fee schedule included in Attachment B. Contractor has no right of reimbursement for expenses under this agreement. Compensation shall become due and payable 30 days after City's approval of Contractors submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.
2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.
CITY OF SALINAS
___________________________________
Steven S. Carrigan, City Manager
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Version: January 2021
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
CINTAS INCORPORATED
___________________________________
Printed name: _______________________
Title: ______________________________
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Version: January 2021
AGREEMENT —AMENDMENT NO. 3 TO
UNIFORM LAUNDRY AND RENTAL SERVICE
BETWEEN
CINTAS INC AND CITY OF SALINAS
This Amendment No. 3 to the Uniform Laundry and Rental Service (the “Amendment”) is entered into this 16 th day of May 2023, by and between the City of Salinas (the “City”) and Cintas Incorporated, (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”
RECITALS
WHEREAS, the City and Contractor first entered into an Agreement for Uniform Laundry and Rental Services between the City of Salinas and Cintas Inc effective 20th day of July 2020, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation for uniform rental and laundry service not to exceed $53, 402.00 per year for a 3-year term (the “Agreement”); and WHEREAS, on August 26th, 2020, the City and Contractor entered into “Agreement-Amendment No 1” to add additional scope at a not-to-exceed price of $1,500 per year; and WHEREAS, on July 26th, 2021, the City and Contractor desire to further amend the Agreement to increase payment terms to account for an increase in the level expected services at the amount of $7,000.00 per year; and WHEREAS, the City and Contractor desire to further amend the Agreement to increase payment terms to account for an increase in the level of expected services in an amount not to exceed $75,152 for the remainder of the agreement.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
1. The Agreement, section “4. Payment” is amended in its entirety to read as follows:
4. Payment. City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this agreement, an amount not to exceed $75,152. Contractor has no right of reimbursement for expenses under this agreement. Compensation shall become due and payable 30 days after City's approval of Contractors submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.
2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.
DocuSign Envelope ID: 0F9B3343-5D78-4B3B-9001-91E52162ECC3
Version: January 2021
CITY OF SALINAS
___________________________________
Steven S. Carrigan, City Manager
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
CINTAS INCORPORATED
___________________________________
Printed name: _______________________
Title: ______________________________
DocuSign Envelope ID: 0F9B3343-5D78-4B3B-9001-91E52162ECC3 Jerry Del Real
Key Account Manager
Version: January 2021
AGREEMENT —AMENDMENT NO. 4 TO
UNIFORM LAUNDRY AND RENTAL SERVICE
BETWEEN
CINTAS INCORPORATED AND CITY OF SALINAS
This Amendment No. 4 to the Uniform Laundry and Rental Service (the “Amendment”) is entered into this 13 day of July 2023, by and between the City of Salinas (the “City”) and Cintas Incorporated, (the “Contractor). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”
RECITALS
WHEREAS, the City and Contractor first entered into a/an Agreement for Uniform Laundry and Rental Services effective August 8, 2020, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Contractor desire to amend the Agreement term to extend services for one year and to reflect the revised compensation to be paid to contractor per approved Resolution 22667.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
1. The Agreement, TERM and PAYMENT sections, are amended to replace the following:
TERM: The work under this Agreement shall commence August 8, 2020, and shall be completed by August 8, 2023, unless City grants a written extension of time as set forth in Section 2 above.
With:
TERM: The work under this Agreement shall commence August 8, 2020, and shall be completed August 8, 2024, unless City grants a written extension of time as set forth in Section 2 above.
And per Resolution 22667
PAYMENT: City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, not to exceed $53,402 per year.
With:
PAYMENT: City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, not to exceed $75,152 per year.
2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.
DocuSign Envelope ID: C0CF5E99-8299-4E1F-98C5-307F2FEFA7F4 DocuSign Envelope ID: 86FE8F09-2061-4261-94B6-9CB11AA1377C
Version: January 2021
CITY OF SALINAS
___________________________________
Steve Carrigan, City Manager
APPROVED AS TO FORM:
___________________________________
□ Chris Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
CINTAS INCORPORATED:
____________________________________
Printed name: ___Jerry Del Real__________
Title: __Service Manager________________
DocuSign Envelope ID: C0CF5E99-8299-4E1F-98C5-307F2FEFA7F4 DocuSign Envelope ID: 86FE8F09-2061-4261-94B6-9CB11AA1377C
Version: January 2021
AGREEMENT —AMENDMENT NO. 5 TO
UNIFORM LAUNDRY AND RENTAL SERVICE
BETWEEN
CINTAS INCORPORATED AND CITY OF SALINAS
This Amendment No. 5 to the Uniform Laundry and Rental Service (the “Amendment”) is entered into this 11th day of June 2024, by and between the City of Salinas (the “City”) and Cintas Incorporated, (the “Contractor). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”
RECITALS
WHEREAS, the City and Contractor first entered into a/an Agreement for Uniform Laundry and Rental Services effective August 8, 2020, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Contractor desire to amend the Agreement term to extend services for one year and to reflect the revised compensation to be paid to contractor per approved Resolution 22667.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
1. The Term of the Agreement is hereby extended to August 8, 2025.
2. The total amount of compensation to be paid under the Agreement for the extended term of August 9, 2024, through August 8 2025, shall not exceed $89,750.
All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.
CITY OF SALINAS
___________________________________
René Mendez, City Manager
APPROVED AS TO FORM:
___________________________________
Christopher A. Callihan, City Attorney
CINTAS INCORPORATED:
____________________________________
Printed name: ___Jerry Del Real__________
Title: __Service Manager________________
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-325, Version: 1
Response to 2023-2024 Monterey County Civil Grand Jury Final Report Authorize the Mayor to sign a letter responding to the findings and the recommendations in the 2023-2024 Monterey County Civil Grand Jury Final Report regarding “Monterey County’s Response to Community Members Experiencing a Mental Health Crisis.”
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 11, 2024
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: JOHN C. MURRAY, ACTING CHIEF OF POLICE
TITLE: RESPONSE TO 2023-2024 MONTEREY COUNTY CIVIL GRAND
JURY FINAL REPORT
RECOMMENDED MOTION:
A motion to authorize the Mayor to sign the attached letter responding to the findings and the recommendations in the 2023-2024 Monterey County Civil Grand Jury Final Report regarding “Monterey County’s Response to Community Members Experiencing a Mental Health Crisis.” RECOMMENDATION:
It is recommended that the City Council authorize the Mayor to sign the attached letter responding to the findings and the recommendations in the 2023-2024 Monterey County Civil Grand Jury Final Report.
EXECUTIVE SUMMARY:
On April 5, 2024, the Monterey County Civil Grand Jury (“Grand Jury”) issued its Final Report titled “Monterey County’s Response to Community Members Experiencing a Mental Health Crisis.” The Grand Jury found that a lack of training, collaboration, and public engagement among local agencies may lead to dangerous outcomes for peace officers and community members with mental health challenges. The Final Report recommends crisis intervention training for peace officers, better coordination of agencies in Monterey County on mental health issues and posting of policies on agency websites.
DISCUSSION:
The Salinas Police Department continues to support strategies to protect public safety and deescalate situations involving mental health crises. Crisis intervention training (CIT) has been provided for some time. Currently, 90% of Salinas Police Officers are CIT trained. The remaining 10% are scheduled to attend training.
For many years, the Department has collaborated with other local agencies on the issue of mental health. A Police Commander is assigned as the liaison with the Monterey County Behavioral Page | 2
Health Department and regularly communicates with local agencies serving community members experiencing a mental health crisis.
The Department supports transparency in government and posts its Policy Manual and use of force policy on its website. In addition, as recommended, an annual training needs assessment and plan will be implemented and posted by the end of the fiscal year.
California Penal Code section 933(c) requires the City Council to respond to the Grand Jury’s Final Report within ninety days from submittal of the Final Report.
A draft letter responding to each of the items identified by the Grand Jury is attached to this Staff Report.
POLICE COMMUNITY ADVISORY COMMITTEE
The Acting Police Chief will present on the Grand Jury response to Police Community Advisory Committee (PCAC) at the June 26, 2024 meeting. The Committee will have an opportunity to ask questions and provide comments or concerns.
CEQA CONSIDERATION:
The proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
This item meets the City Council’s current Strategic Plan initiatives of Public Safety and Effective and Culturally Responsible Government.
FISCAL AND SUSTAINABILITY IMPACT:
There is no fiscal impact anticipated with the City Council’s consideration of this item.
ATTACHMENTS:
2023-2024 Civil Grand Jury Final Report
Draft Response Letter to the Honorable Judge Stephanie Hulsey June 11, 2024
The Honorable Judge Stephanie E. Hulsey
Judge of the Superior Court
c/o Office of the County Counsel
Attention: Sandra Ontiveros
168 W. Alisal Street, 3rd Floor
Salinas, CA 93901
Re: 2023-2024 Monterey County Civil Grand Jury Final Report – “Monterey County’s Response to Community Members Experiencing a Mental Health Crisis”
Dear Judge Hulsey:
This letter is the City of Salinas’ response to the Findings and Recommendations of the 2023- 2024 Monterey County Civil Grand Jury Final Report. I would like to thank members of the Civil Grand Jury for their time and effort to assist us in improving our ability to provide services to our community. In the Final Report, the Civil Grand Jury overall made a total of five Findings and five Recommendations, with four Recommendations specific to the City of Salinas.
As requested by the Civil Grand Jury, the City of Salinas respectfully submits the following responses to the Findings and Recommendations identified for a response in the Final Report.
Findings.
Finding 1. In 2022, there were 662 sworn officers in Monterey County. Those without the 40- hour CIT training, offered twice a year for 35 first responders per session, are unlikely to be as effective at responding to people in crisis, leading to potentially dangerous outcomes for officers and community members.
Response:
The City agrees with this Finding; however, 90% of sworn staff are CIT trained. The remaining 10% are currently scheduled to attend training.
Finding 3. The Mapping Project found no formal collaboration exists among the various entities that respond to people with mental health difficulties who are in crisis. A case-by case response is not a consistent or effective strategy and does not serve the community well.
Honorable Stephanie E. Hulsey
Re: City of Salinas’s Responses to Monterey County Civil Grand Jury
Response:
The City agrees with this finding.
Finding 4. SPD and MCSO have not prepared annual training needs assessments and plans as required by their internal policies. Consequently, their training plans are out of date leaving officers and deputies less equipped/prepared to respond to crisis calls for service and putting themselves and the public at risk.
Response:
The City agrees with this finding.
Finding 5. Current standards, policies, practices, operating procedures, and education and training materials are not conspicuously posted on either SPD or MCSO websites causing them to be out of compliance with California Senate Bill 978 and making it more difficult for the public to obtain such information.
Response:
The City agrees with this finding.
Recommendations.
Recommendation 1. Monterey County Department of Behavioral Health develop a POSTcertified, abbreviated in-service training course on CIT by December 31, 2024, designed for law enforcement officers who have not taken the 40-hour course to be facilitated annually by Field Training Officers.
Response:
The City agrees with this recommendation; however, it applies to the Monterey County Department of Behavioral Health. The recommendation will not be implemented until Behavioral Health develops and certifies a course with POST.
Recommendation 3. Monterey County appoint a liaison to establish regular meetings among entities such as MCBH, LEAs, 911 dispatchers, hospital ER staff, and relevant nonprofit service providers that respond to individuals with mental health difficulties by July 31, 2024.
Honorable Stephanie E. Hulsey
Re: City of Salinas’s Responses to Monterey County Civil Grand Jury
Response:
The City agrees with this recommendation; however, it applies to the Monterey County Department of Behavioral Health. Moreover, for the past eight years, Salinas Police Commander Brian Johnson has served as the liaison with the Monterey County Behavioral Health Department. In addition, Commander Johnson, is the department’s CIT coordinator working in partnership with Behavioral Health.
Recommendation 4. The Salinas Police Chief and the Monterey County Sheriff prioritize the completion of an annual training needs assessment and plan by no later than July 31, 2024, and by the end of each fiscal year thereafter.
Response:
The City agrees with this recommendation, and as of July 31, 2024, an annual training needs assessment and plan will be implemented and posted on the Salinas Police Department website.
Recommendation 5. The Salinas Police Department and Monterey County Sheriff’s Office conspicuously post all current standards, policies, practices, operating procedures, and education and training materials to their websites by June 30, 2024.
Response:
The City agrees with this recommendation and as of June 30, 2024, such record will be posted conspicuously on the Salinas Police Department website.
Thank you for the opportunity to respond to the Civil Grand Jury’s Report.
Honorable Stephanie E. Hulsey
Re: City of Salinas’s Responses to Monterey County Civil Grand Jury
Respectfully submitted,
Kimbley Craig
Mayor
Cc: City Manager
City Attorney
Police Chief
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-332, Version: 1
Annual Billings of Wastewater Sewer Charges: Agreements related to Collection of Special Taxes, Fees, and Assessments
Approve a Resolution approving an agreement with the County of Monterey and a memorandum of understanding with Monterey One Water (M1W) related to annual billings of wastewater sewer charges and the collection of special taxes, fees, and assessments, and authorizing the City Manager to enter into an agreement with the County of Monterey and memorandum of understanding with M1W on behalf of the City of Salinas.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 11, 2024
DEPARTMENT: ADMINISTRATION
PUBLIC WORKS
CITY CLERK’S OFFICE
CITY ATTORNEY’S OFFICE
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
RENE MENDEZ, CITY MANAGER
BY: CHRISTOPHER A. CALLIHAN, CITY ATTORNEY
PATRICIA M. BARAJAS, CITY CLERK
JIM PIA, ASSISTANT CITY MANAGER
TITLE: ANNUAL BILLINGS OF WASTEWATER SEWER CHARGES:
AGREEMENTS RELATED TO COLLECTION OF SPECIAL
TAXES, FEES, AND ASSESSMENTS
RECOMMENDED MOTION:
A motion to approve a Resolution approving an agreement with the County of Monterey and a memorandum of understanding with Monterey One Water (M1W) related to annual billings of wastewater sewer charges and the collection of special taxes, fees, and assessments, and authorizing the City Manager to enter into an agreement with the County of Monterey and memorandum of understanding with M1W on behalf of the City of Salinas.
EXECUTIVE SUMMARY:
Effective July 1, 2024, M1W will no longer directly bill its customers for wastewater service.
Customer bills will be replaced by an annual fee which will be included on each affected parcel’s property tax bill issued by the County of Monterey. This significant change was not initiated by the City. This change was initiated by M1W and approved by the M1W Board of Directors on October 30, 2023. All of the cities within M1W’s service area, including Salinas, are now required to take action to ensure collection of charges from affected customers so that M1W can continue to meet its service obligations to its customers. The current rate schedule for wastewater service will not be impacted and customer rates will remain the same unless changed in the future. This change to the billing process requires the City to enter into an agreement with the County of Monterey to implement the billing change and to enter into a memorandum of understanding with M1W so that M1W may continue to assist the City with collection of data and information necessary for the imposition and collection of wastewater service fees. The City will work to Page | 2
ensure M1W provides the same level of service to the City and to the City’s residents, as well as to minimize the impact on the City’s residents affected by M1W’s change to customer bills.
BACKGROUND:
On October 30, 2023, the M1W Board of Directors took action to change its billing platform from direct billing of its customers to utilizing the Monterey County Tax Roll for annual billings of wastewater sewer charges. M1W made this change due to issues with its current billing system and estimated savings. With this change, direct billing will stop on July 1, 2024, and an annual sewer charge would appear on property tax bills in October 2024 for all residents in the M1W service area. Property tax bills may be paid in one or two installments, which is a change from the current six direct billings each year. For those customers who prefer monthly payments, however, the County of Monterey has authorized Easy Smart Pay to provide a monthly payment option for the payment of property taxes. M1W will also continue to offer a low-income assistance program to help qualifying residential customers with their wastewater fees. A copy of M1W’s “Change to Billing Practice” fact sheet is attached to this Report for reference.
With M1W’s change to its billing practice, M1W will no longer provide wastewater billing and collection services to Salinas residents; consequently, the City needs to allow for the collection of wastewater service charges through the Property Tax Roll of the County of Monterey pursuant to California Health and Safety Code section 5470 et seq. in order to collect service charges to cover the costs of providing wastewater collection services to Salinas residents. If the City does not enter into this service, the City will need to bill customers directly which will require the City to create a new position within the City to manage the billing.
So that the collection may occur through the Property Tax Roll of the County of Monterey, the City must enter into an agreement with the County of Monterey in the form attached to this Report pursuant to which the County will collect the wastewater fees on the County tax rolls and remit those fees to the City. In addition, the City must enter into an agreement with M1W in the form attached to this Report pursuant to which M1W will assist the City in placing the wastewater fees on the County tax rolls by assisting the City with the preparation of reports and the collection of data and information related to customers within Salinas.
On June 18, 2024, additional items related to this change in billing practice will be brought to the City Council for consideration. The Agreement and Memorandum of Understanding discussed in this Report would only be signed by the City Manager upon the City Council’s approval of the additional items to be presented on June 18, 2024.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed Page | 3
action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
This action is consistent with the City Council’s goals of supporting infrastructure and environmental sustainability and supporting effective and culturally responsive government. (City of Salinas Strategic Plan 2022-2025).
DEPARTMENTAL COORDINATION:
The City Manager’s Office, City Clerk’s Office, Public Works Department and City Attorney’s Office coordinated internally on the preparation of this Report and with M1W regarding the change to the billing process.
FISCAL AND SUSTAINABILITY IMPACT:
There is no impact to the City’s General Fund. The City will continue to receive the same amount of service charges to cover the costs of providing wastewater collection services to Salinas residents.
ATTACHMENTS:
Resolutions
M1W Customer FAQs
Agreement for Collection of Special Taxes, Fees, and Assessments Memorandum of Understanding
Page | 4
RESOLUTION NO. _________ (N.C.S.)
A RESOLUTION APPROVING AGREEMENTS RELATED TO ANNUAL BILLINGS
OF WASTEWATER SEWER CHARGES AND THE COLLECTION OF SPECIAL
TAXES, FEES, AND ASSESSMENTS, AND AUTHORIZING THE CITY MANAGER
TO ENTER INTO THE AGREEMENT AND MEMORANDUM OF UNDERSTANDING
ON BEHALF OF THE CITY OF SALINAS
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF SALINAS that the City Manager is hereby authorized to enter into an Agreement for Collection of Special Taxes, Fees, and Assessments with the County of Monterey to provide for the collection of wastewater sewer charges on the Property Tax Roll of the County of Monterey as provided in California Health and Safety Code section 5470 et seq.; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to enter into a Memorandum of Understanding with Monterey One Water (M1W) pursuant to which M1W will provide information and data to the City to assist it with placing the wastewater sewer fees on the Property Tax Roll of the County of Monterey as provided in California Health and Safety Code section 5470 et seq.
PASSED AND APPROVED this 11th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
____________________________________
Kimbley Criag, Mayor
ATTEST:
_________________________________
Patricia M. Barajas, City Clerk
Updated: 11/10/2023
CHANGE TO BILLING PROCESS
Effective July 1, 2024
Billing Change: An annual fee for wastewater service will be included on a parcel’s Property Tax Bill.
Bi-monthly billing will stop as of July 1, 2024, and be replaced by an annual fee for wastewater service included on a parcel’s annual Property Tax Bill. This change is for properties within the Monterey One Water service area and was approved by the Monterey One Water Board of Directors on October 30, 2023 after a year-long evaluation process.
Customers will begin receiving routine communication on the billing transition starting in January 2024.
Frequently Asked Questions – Wastewater Customers
1. When will this change take effect?
Starting on July 1, 2024, customers will no longer receive a bill for wastewater service from Monterey One Water. Instead, a fee for the parcel’s mandatory wastewater service will be included on its Property Tax Bill issued by the County of Monterey.
2. Why can Monterey One Water implement this change and not all utilities? Monterey One Water is a public, not-for-profit entity that exists under the laws of the State of California. Governed by a group of elected officials with a resolution process that includes opportunity for public comment, placing a fee on the Property Tax Bill is possible. Placing a fee on the Property Tax Bill is not possible for private entities, like some utility providers.
In addition, wastewater service protects human and environmental health and is therefore a required service attached to the property. Unlike other utilities, like water or power, wastewater service cannot be turned off, even if a property is vacant. This mandatory service is billed by parcel type, not usage, and therefore the bi-monthly rate can be multiplied by six to create an annual rate.
3. How will this change impact me?
A Property Tax Bill can only be paid in one or two installments. This is a notable change from the six billings per year Monterey One Water currently utilizes. However, for those who prefer monthly payments, the County has authorized Easy Smart Pay, a third-party vendor, to provide a monthly payment option for the payment of property taxes. Enrollment details available now.
Monthly Payment Option for Property Taxes: Through Easy Smart Pay, customers can set up automatic scheduled payments from a credit card or bank account to help streamline the payment of property taxes, including itemized fees like wastewater service. Per the Easy Smart Pay website, there is no fee for automatic payments from a bank account (ACH) and 1.99% on credit card transactions – be sure to check the Easy Smart Pay website for the latest details.
Updated: 11/10/2023
4. How will this change my payment options?
Payment options remain the same. Like Monterey One Water, the County offers multiple payment options including:
• Online Payment
• Payment by Telephone
• Pay In Person
• Mail Your Payment
• Aggregate Tax Payments of $50,000 or more via Electronic Fund Transfer (EFT)
5. Will I continue to receive a bi-monthly bill from Monterey One Water? No. Bi-monthly bills from Monterey One Water would stop after the June 2024 service bill.
6. Will this be a tax based on my property value?
No. This will not be a tax on your property. It will be a fee based on the rates set by the Monterey One Water Board of Directors.
7. Will I still be able to apply for payment assistance via Monterey One Water’s Residential LowIncome Sewer Assistance Program? Yes. Monterey One Water will still offer a low-income assistance program to help qualifying residential customers with their wastewater fees. The Agency is also evaluating this program and looking to identify modifications that will increase the program’s reach and overall customer impact. More details will be available on our website in early 2024.
8. How will I know the fee on my property tax bill is correct? Each year, Monterey One Water will mail a letter to all customers with the amount and breakdown of their sewer charges for the next fiscal year. This will occur after the Board approves the budget and rates for that fiscal year (July 1-June 30).
9. I have multiple commercial units on my property. How will I know what to charge each tenant?
The Monterey One Water Board of Directors typically approves rates each June. All customers will receive an annual rate notification and multi-tenant properties will also receive a report featuring a breakdown by user or unit. The report for commercial properties will show an annual and monthly rate. The Agency will also continue to post all rate sheets by property category on its website, and our Customer Service Team will be available to assist with additional reports throughout the year.
10. What if my property becomes vacant during the year or a new business with a different sewer rate moves into my property after I’ve paid my property tax bill? How will Monterey One Water reconcile the billing?
Similar to our current policy, it will be the responsibility of the property owner to notify Monterey One Water of any change in property status or billing category. If the change results in either overbilling or underbilling from the fee issued on the Property Tax Bill, Monterey One Water will have a Billing Adjustment Request Process. Approved requests will then be refunded via check or billed by Monterey One Water.
Updated: 11/10/2023
11. I pay for wastewater service through my monthly Homeowners Association (HOA) fee. How will I be charged moving forward?
Sewer service will be billed through the Property Tax Bill for each parcel or unit. HOAs and other third-party payees will no longer need to collect fees for sewer service. Included in the Communication Plan regarding this change, staff will provide personalized communications with HOAs to help work through this change.
12. My wastewater fees are currently paid through my HOA. Will my HOA fees go down? Monterey One Water does not have jurisdiction over how payment for sewer service is passed on, and the Agency recognizes this proposal may present an opportunity for landlords, associations, and others to capitalize on the billing change. In response, staff plan to provide additional notification to HOAs and property management companies clarifying the monthly amount no longer required from each customer/unit per month to support sewer service billing.
13. Will the Agency continue to use the lien process to collect past due balances? This will eliminate the process of Monterey One Water placing liens on delinquent property accounts moving forward. The lien process will remain in effect for delinquencies incurred for billings before July 1, 2024 and for any billing adjustments incurred after July 1, 2024.
14. Is this a way to hide rate increases?
No. This change will not impact Monterey One Water’s process for setting rates. As a public utility, the Agency must follow the state-required process when proposing to increase rates.
Each property owner will receive written notification of the proposed rate change along with justification for the proposal and a process for customers to vote on the proposal. The Board will also lead a budget workshop and a public hearing with opportunities for public comment before voting to set new rates. All rates will continue to be posted to the Agency’s website – www.montereyonewater.org.
15. Is it common practice to bill for utility services via the Property Tax Bill? Yes. Sewer service cannot be turned off, even if a house is vacant and even if the property is delinquent. Many wastewater agencies consider this service part of the property and find the Property Tax Bill an effective billing avenue. Examples of entities who bill for utility services on the Property Tax Bill include: Central Contra Costa Sanitary District, Delta Diablo Sanitation District, Carmel Area Wastewater District, Pebble Beach Community Services District, Santa Cruz County Sanitation District, Napa Sanitation District.
MEMORANDUM OF UNDERSTANDING
THIS Memorandum of Understanding is made this ____ day of ___________, by and between MONTEREY ONE WATER, a Joint Power Agency (hereinafter "Agency"), and _____________, a ________________ organized under the laws of the State of California (hereinafter "Member Entity").
RECITALS
WHEREAS, Member Entity desires to collect local sewer use fees (“Local Fees”) imposed on parcels of real property receiving the services and facilities within its service areas on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from general taxes pursuant to sections 5471 et seq. of the Health & Safety Code;
WHEREAS, Agency is willing to work with the Member Entity to assist it placing the Local Fees on the Monterey County tax roll;
NOW, THEREFORE, the Parties commit to undertake the following actions with respect to preparing the report required by Section 5473 et seq. of the Health & Safety Code and noticing the public hearing(s) required by Section 5473 et seq. of the Health & Safety Code:
1. For each year Member Entity decides to pursue placing the Local Fees on the tax roll, Agency will work with Member Entity to place said fees on the tax roll.
2. In order to meet the deadline set forth in Section 5473.4 of the Health & Safety Code , each year, Member Entity shall endeavor to comply with the following deadlines:
a. On or before the 31st of May each year, Member Entity shall provide Agency with a description of each parcel of real property receiving the services and facilities and the amount of the Local Fees for each parcel for the respective year, computed in conformance with the ordinance or resolution adopting the fees, to be including the Annual Report;
b. On or before July 1st of each year, Member Entity shall provide Agency with a copy of the adopted resolution or ordinance approving the final Annual Report and the Local Fees by category to be in effect for the fiscal year, adopted by 2/3 vote of legislative body of the Member Entity in compliance with the requirements of Sections 5473.1 et seq. of the Health & Safety Code; c. On or before July 15th of each year, Member Entity shall provide Agency with a copy of the final Annual Report, along with a statement endorsed on the report that the report has been finally adopted by the legislative body of the Member Entity to be filed with the County Auditor of the County of Monterey on or before August 10 of each in compliance with the requirements of Section 5473.4 of the Health & Safety Code.
3. If requested by the Member Entity, Agency Staff will assist the Member Entity prepare the annual written report containing a description of each parcel of real property receiving services and the amount of the charge to be assessed to each parcel for the fiscal year computed in conformance with the ordinance or resolution adopting the fees.
4. If requested by the Member Entity, Agency Staff will assist the Secretary of the Member Entity with mailing the notice required by Section 5473.1 of the Health & Safety Code to the owners of the parcels described in the initial annual report. The notice must be mailed to the address shown on the last equalized assessment roll available on the date the report is prepared, or as known to the Secretary.
5. If requested by the Member Entity, Agency Staff will assist the Secretary of the Member Entity to file the report and cause a notice of the public hearing to be published in accordance with California Government Code section 6066 in a newspaper published once a week or oftener as required by Section 5473 et seq. of the Health & Safety Code (publication must be prior to the public hearing, once a week for two successive weeks, with at least five days intervening between the respective publication dates).
6. If requested by the Member Entity, Agency Staff will assist the Secretary of the Member Entity to prepare for and hold the public hearing required by Section 5473.2 et seq. of the Health & Safety Code, including assisting with the preparation of staff report(s) and related resolutions or ordinances for consideration by the legislative body of the Member Entity.
7. If requested by the Member Entity, Agency Staff will assist the Secretary of the Member Entity file a copy of the adopted final Report, along with a statement endorsed on the report that the report has been finally adopted by the legislative body of the Member Entity, on or before August 1st 0 of each year, with the County Auditor of the County of Monterey.
As consideration for these services noted above, Member Entity agrees to pay Agency $83,785 each Fiscal Year (the total paid in Fiscal Year 2022-23), adjusted annually for the change in the Bay Area Consumer Price Index as of February of each year. This amount will be reduced by the 0.25% fee assessed by the County for collection of the Local Fees for Member Entity. This fee may be adjusted in future years based upon the costs of services provided to Member Entity.
In connection with the Report required by Section 5473 et seq. of the Health & Safety Code, Member Entity will, before a building permit is issued by the Member Entity for residential or commercial projects, provided Agency with either a copy of the permit or waiver for the residential or commercial project. On at least a quarterly basis, Member Agency will provide the Chief Financial Officer at the Agency with a report containing all issued and final building permits for the previous month, including their Parcel Number, Address and description of the project.
This MOU shall be effective upon the signature of both Parties. It shall be in force and effect from the date of execution until terminated by either Party upon Thirty (30) days written notice to the other Party.
Signatures and dates
Dated: Dated:
Member Agency Monterey One Water
By:___________________________
Name:_________________________
Title:__________________________
By:___________________________
Paul Sciuto
General Manager
AGREEMENT FOR COLLECTION OF SPECIAL TAXES,
FEES, AND ASSESSMENTS
THIS AGREEMENT is made and entered into this day of , 20 , by and between the COUNTY OF MONTEREY, a political subdivision of the State of California, hereinafter referred to as “County” and the , a
of the State of California, hereinafter referred to as “District”.
WITNESSETH:
WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any School District, Special District, zone, or improvement District thereof; and WHEREAS, when requested by District, it is in the public interest that the County collect on the County tax rolls the special taxes, fees, and assessments for District.
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:
1. County agrees, when requested by District as hereinafter provided, or as required by law, to collect on the County tax rolls the special taxes, fees, and assessments of or owing to the District, and of each zone or improvement District thereof.
2. When County is to collect special taxes, fees, and assessments owing to Districts, District agrees to notify the Auditor-Controller of the County on or before the 1st day of August of each fiscal year of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to the County, and including, but not limited to, any act of omission or assessment to be so collected. Provided, however, to be effective, the notice must be received by the Auditor-Controller by said date.
3. County may charge the sum of 0.25% of the Original Charge for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the District.
4. District warrants that the taxes, fees, or assessments collected pursuant to this Agreement comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218). District has requested, on County’s behalf, an opinion from their legal advisor stating that the tax, fee, or assessment complies with state law, and specifically analyzing compliance with Proposition 218 and any other applicable law. Said opinion is attached hereto as “Exhibit A” and incorporated by reference into this Agreement. District also agrees to reaffirm the validity of the tax, fee, or assessment each time it requests the County to collect such tax, fee, or assessment pursuant to this Agreement.
5. District hereby releases and forever discharges County and its officers, agents, and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of District’s responsibility under this agreement, or other action taken by District in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees, or assessments as contemplated in this Agreement.
6. District agrees to and shall defend, indemnify and save harmless County and its officers, agents and employees (“indemnified parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of any of District’s responsibility under this agreement, or other action taken by District in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees, or assessments as contemplated in this Agreement. If any judgment is entered against any indemnified party as a result of action taken to implement this Agreement, District agrees that County may, in its sole discretion, offset the amount of any costs, expenses or judgment paid by County or by any indemnified party from any monies collected by County on District’s behalf, including property taxes, special taxes, fees, or assessment. County may, but is not required to, notify District of its intent to implement any offset authorized by this paragraph. District also agrees that the County may require that some or all of any costs, expenses or judgments required to be paid by the County because of any judgment relating to the assessment or collection of special taxes, fees or assessments contemplated by this Agreement be paid directly by the District and not by way of offset.
7. District agrees that its officers, agents, and employees will cooperate with County by answering inquiries made to District by any person concerning the special tax, fee, or assessment, and District agrees that its officers, agents, and employees will not refer such individuals making inquiries to County officers or employees for response.
8. District shall not assign or transfer this Agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by District shall be void and shall immediately and automatically terminate this Agreement.
9. This Agreement shall be effective for the [202_ -2_] fiscal year and shall be automatically renewed for each fiscal year thereafter unless terminated as hereinafter provided.
10. Either party may terminate this Agreement for any reason for any ensuing fiscal year by giving written notice thereof to the other party prior to May 1 st of the
preceding fiscal year.
11. County’s waiver of breach of any one term, covenant, or other provision of this Agreement is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.
DISTRICT:
By:
Approved as to form:
District Counsel
COUNTY OF MONTEREY
By:
Approved as to form:
Office of County Counsel
RESOLUTION NO.
RESOLUTION CERTIFYING COMPLIANCE WITH STATE LAW WITH RESPECT
TO THE LEVYING OF GENERAL AND SPECIAL TAXES, ASSESSMENTS, AND
PROPERTY-RELATED FEES AND CHARGES
WHEREAS, (“Public Agency”) requests that the
County of Monterey Auditor-Controller enter those general or special taxes, assessments, or propertyrelated fees or charges identified in Exhibit “A” on the tax roll for collection by the County of Monterey Treasurer-Tax Collector and distribution by the County of Monterey Auditor-Controller commencing with the property tax bills for fiscal year 2024-25
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The Public Agency hereby certifies that it has, without limitation, complied with all legal procedures and requirements necessary for the levying and imposition of the general or special taxes, assessments, or property-related fees or charges identified in Exhibit “A”, regardless of whether those procedures and requirements are set forth in the Constitution of the State of California, in State statutes, or in the applicable decisional law of the State of California.
2. The Public Agency further certifies that, except for the sole negligence or misconduct of the County of Monterey, its officers, employees, and agents, with regards to the handling of the USB thumb drive or electronic file identified as Exhibit “A”, the Public Agency shall be solely liable and responsible for defending, at its sole expense, cost, and risk, each and every action, suit, or other proceeding brought against the County of Monterey, its officers, employees, and agents for every claim, demand, or challenge to the levying or imposition of the general or special taxes, assessments, or property-related fees or charges identified in Exhibit “A” and that it shall pay or satisfy any judgment rendered against the County of Monterey, its officers, employees, and agents on every such action, suit, or other proceeding, including all claims for refunds and interest thereon, legal fees and court costs, and administrative expenses of the County of Monterey to correct the tax rolls.
PASSED AND ADOPTED this day of , 20 , upon motion of
, seconded by , and
carried by the following vote, to wit:
AYES:
NOES:
ABSENT:
EXHIBIT “A”
TO
RESOLUTION CERTIFYING COMPLIANCE WITH STATE LAW WITH RESPECT
TO THE LEVYING OF GENERAL AND SPECIAL TAXES, ASSESSMENTS, AND
PROPERTY-RELATED FEES AND CHARGES
FISCAL YEAR 2024-25
GENERAL TAXES:
SPECIAL TAXES:
ASSESSMENTS:
PROPERTY-RELATED FEES AND CHARGES:
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-333, Version: 1
Extension of Agreement for Services for Workers’ Compensation Third Party Claim Adjuster Approve a Resolution delegating authority to the City Manager to negotiate and execute a two-year extension of the contract between the City of Salinas and CorVel Enterprise Comp, Inc. (“CorVel”) for the administration of the City’s Workers’ Compensation Program in an amount not to exceed $452,994.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 11, 2024
DEPARTMENT: HUMAN RESOURCES
FROM: MARINA HORTA-GALLEGOS, HUMAN RESOURCES DIRECTOR
BY: VENISSA ROSA, RISK & BENEFITS ANALYST
TITLE: EXTENSION OF AGREEMENT FOR SERVICES FOR WORKERS’
COMPENSATION THIRD PARTY CLAIMS ADJUSTER
RECOMMENDED MOTION:
A motion to approve a Resolution delegating authority to the City Manager to negotiate and execute a two-year extension of the contract between the City of Salinas and CorVel Enterprise Comp, Inc. (“CorVel”) for the administration of the City’s Workers’ Compensation Program in an amount not to exceed $452,994.
BACKGROUND:
Workers’ compensation coverage is a state law mandated benefit covering employees whose injuries arise out of employment or are caused by employment. Since 2014 the City has contracted with CorVel for workers’ compensation Third-Party Administrator (TPA) services. TPA administration for the City’s workers’ compensation program includes claim intake and evaluation; communication with injured employees; coordination with medical providers, including the City’s contracted occupational medical care facility, Agile Occupational Medicine; bill review; utilization review; nurse case management dispatch and care; coordination of benefits and payroll adjustments; and compliance with rules and regulations established by the state of California Division of Industrial Relations, Office of Self-Insurance Plans.
CorVel staffs the City’s account with two full-time, City of Salinas-dedicated claims adjusters and additional account personnel that service the City, including an account supervisor, an account manager, a bill review specialist, the vice president of claims, and a case management and utilization review manager, among others. This CorVel team produces detailed monthly reports by department of open claims and communicates daily with City staff, including the Human Resources Department which oversees the City’s workers’ compensation program, as well as departmentally with injured employees and their supervisors. On a quarterly basis, CorVel staff travel to the City to provide a presentation to the Human Resources Department and Office of the City Attorney regarding open claims, employee welfare and return to work status, litigation updates, and reviewing losses and projected losses.
Page | 2
The most recent contract extension is set to expire on June 30, 2024. The proposed agreement is to begin no later than July 1, 2024, for a 2-year term extension to June 30, 2026, at an annual rate of $223,150 for the first extension year and $229,844 for the second year. This pricing reflects an annual increase of 3%. However, it is important to note that the rate has remained unchanged for the past three years. The City has evaluated the market and believe that the proposed rates are competitive and reflect the quality and scope of services provided.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
This item relates to the City Council’s Strategic Goal of providing Effective and Culturally Responsible government.
DEPARTMENTAL COORDINATION:
The Human Resources Department manages the City’s program and works closely with the City Attorney’s Office on claims review and settlement and maintains contact with various affected departments regarding work status and accommodations for employees who have filed workers’ compensation claims. CorVel serves as the main point of contact for employees throughout the claims process, gathering information, facilitating communication, and ensuring compliance with legal and regulatory requirements.
FISCAL AND SUSTAINABILITY IMPACT:
The approval of the contract for claims administration will have no impact on the General Fund.
The costs associated with this contract are included in the FY 24-25 Proposed Budget and are covered by the established Workers’ Compensation Self-Insurance Fund (7103.16.1247).
ATTACHMENTS:
Resolution
Page | 1
RESOLUTION NO. (N.C.S.)
A RESOLUTION EXTENDING THE AGREEMENT FOR WORKERS’
COMPENSATION CLAIMS THIRD PARTY ADMINISTRATION SERVICES WHEREAS, The City of Salinas and CorVel Enterprise Comp, Inc (“CorVel”) first entered into an Agreement for Professional Services effective July 1, 2014, pursuant to which CorVel agreed to provide professional third-party workers’ compensation claims administration services to the City in exchange for compensation, paid by the City (the “Agreement”); and WHEREAS, CorVel continues to perform those services satisfactorily and to meet the City’s workers’ compensation claims administration needs; and WHEREAS, the existing agreement will expire on June 30, 2024; and WHEREAS, the City and CorVel desire to enter into a contract amendment for two additional one-year renewals. For the first additional one-year renewal authorized hereby, the total annual amount to be paid by the City to CorVel for Claims Administration Services shall be at a rate of $223,150. At the onset of the second one-year period, this rate shall adjust to $229,844.
The two year contract extension for the administration of the City’s Workers’ Compensation Program shall not exceed $452,994; and
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes an amended Agreement for two one-year renewals with CorVel for administration of the City Workers’ Compensation Program; and
BE IT FURTHER RESOLVED that the Salinas City Council hereby authorizes the City Manager to sign the amendment between the City of Salinas and CorVel.
PASSED AND APPROVED this 11th day of June, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Kimbley Craig, Mayor
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ATTEST:
_________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-334, Version: 1
Modification to Classification - Salary Schedule and Reclassification Approve the Resolution modifying the Classification - Salary Schedule to include the classifications of Fire Inspector I and Fire Inspector II; approve the reclassification of incumbent Fire Inspectors to Fire Inspector II and retitle Fire Inspector to Fire Inspector I; Correct the salary range for the Administrative Fire Captain classification to reflect the approved salary range set before shifting the classification from the Fire Supervisors Association (FSA) to the International Association of Fire Fighters (IAFF) together with corresponding 2024 salary adjustment; and retitle the Library Automation Services Coordinator classification.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 11, 2024
DEPARTMENT: HUMAN RESOURCES
FROM: MARINA HORTA-GALLEGOS, HUMAN RESOURCES DIRECTOR
TITLE: MODIFICATION TO CLASSIFICATION – SALARY SCHEDULE
AND RECLASSIFICATION
RECOMMENDED MOTION:
It is recommended that the City Council approve the Resolution modifying the Classification – Salary Schedule to
1. include the classifications of Fire Inspector I and Fire Inspector II;
2. approve the reclassification of incumbent Fire Inspectors to Fire Inspector II and retitle Fire Inspector to Fire Inspector I;
3. Correct the salary range for the Administrative Fire Captain classification to reflect the approved salary range set before shifting the classification from the Fire Supervisors Association (FSA) to the International Association of Fire Fighters (IAFF) together with corresponding 2024 salary adjustment; and
4. retitle the Library Automation Services Coordinator classification.
EXECUTIVE SUMMARY:
Staff recommends that the City Council approve the attached Resolution modifying the Classification – Salary Schedule to include the classifications of Fire Inspector I and Fire Inspector II and approve the recommended reclassifications for incumbent Fire Inspectors in the Fire Prevention Unit from Fire Inspector to Fire Inspector II pursuant to section 3.9 (D) of the Personnel Manual which provides, “Reclassification is generally necessitated through organization modification. Generally, reclassification will result from: 1. Significantly changed duties and responsibilities, necessitating a modification of the pay range and title of the position. 2. Reorganization of a department, or division of a department…”. Additionally, staff recommend approval of the corrected salary range for the Administrative Fire Captain classification and retitling of the Library Automation Services Coordinator classification to Library Technology Coordinator and Fire Inspector to Fire Inspector I.
BACKGROUND:
Fire Department
The Fire Department has evaluated the classifications and structure of the Fire Prevention Unit for several years. The recommendation for reclassification and development of a Fire Inspector series is brought forward as the Department looks to improve recruitment and retention in Fire Prevention Page | 2
Unit as an initial step in reorganizing the Prevention Unit. This will provide for an entry level position at the Level I and provides senior staff with a job description that more accurately describes the level and extent of job responsibilities at the Level II. Additionally, the Department will be able to place new hires at a level commensurate with the requirements of either a Level I or a Level II position.
The classification of Administrative Fire Captain was shifted from the FSA to IAFF in late 2023.
However, the salary range was inadvertently lowered when the position was shifted. The correct salary range is noted below as it was before the position was shifted from FSA to IAFF and the current salary range following a January 2024 salary adjustment is also listed below. 2023
2024
Library and Community Services Department
Staff recommend a title change to the Library Automation Services Coordinator classification that better reflects the essential functions of the position. Staff recommend re-titling this position to Library Technology Coordinator.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQUA) (CEQUA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The proposed action meets the Effective and Culturally Responsive Council goal.
DEPARTMENTAL COORDINATION:
The Human Resources Department coordinated with the Fire Department and Library & Community Services Department in this effort and met and conferred with the respective bargaining units.
FISCAL AND SUSTAINABILITY IMPACT:
Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
26 Fire Inspector I 32.8056 5,686 34.4485 5,971 36.1683 6,269 37.9796 6,583 39.8821 6,913 41.8758 7,258 26 Fire Inspector II 35.7089 6,190 37.4972 6,500 39.3692 6,824 41.3408 7,166 43.4117 7,525 45.5818 7,901 Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
18 Administrative Fire Captain 57.7694 10,013 60.6579 10,514 63.6907 11,040 66.8753 11,592 70.2191 12,171 73.7301 12,780 Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
19 Administrative Fire Captain 58.9248 10,214 61.8711 10,724 64.9645 11,261 68.2128 11,824 71.6235 12,415 75.2047 13,035 Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
26 Library Technology Coordinator 30.7745 5,334 32.3160 5,601 33.9291 5,881 35.6395 6,178 37.4129 6,485 39.2831 6,809 Page | 3
The cost of the Fire Inspector reclassifications is equal to an annual cost of approximately $6,615.
The Administrative Fire Captain was budgeted at the listed salary range for FY 23-24 and will require and adjustment of approximately $9,100 in base pay in FY 24-25. The retitle of the Library Automation Coordinator has no fiscal impact.
ATTACHMENTS:
Resolution
Page | 4
RESOLUTION NO. _________ (N.C.S.)
RESOLUTION APPROVING MODIFICATION TO THE
CLASSIFICATION - SALARY SCHEDULE AND RECLASSIFICATION
BE IT RESOLVED BY THE CITY COUNCIL OF SALINAS that the Classification-Salary Schedule previously adopted by the City Council by Resolution is hereby amended to include the classifications of Fire Inspector I, Fire Inspector II, and Library Technology Coordinator. The reclassifications in the Fire Department are approved and the corrected salary range for the Administrative Fire Captain in IAFF is approved.
PASSED AND APPROVED this 11th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: ATTEST:
____________________________________
Kimbley Craig, Mayor
ATTEST:
______________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-344, Version: 1
Renewal of Microsoft Assurance Licensing
Approve a Resolution authorizing the Purchasing Agent to complete the purchase and renewal of Microsoft Assurance from CDW-G LLC., in an amount not to exceed $84,000.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 11, 2024
DEPARTMENT: FINANCE DEPARTMENT
FROM: SELINA ANDREWS, FINANCE DIRECTOR
BY: CARLOS ORTEGA, IT DIVISION MANAGER
TITLE: MICROSOFT ASSURANCE LICENSING RENEWAL
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the Purchasing Agent to complete the purchase and renewal of Microsoft Assurance from CDW-G LLC., in an amount not to exceed $84,000.
EXECUTIVE SUMMARY:
Approval of the Resolution will allow the City to provide continued support for various technology programs and platforms. The Microsoft Assurance renewal will ensure systems are eligible for security patches, version upgrades, and server disaster recovery initiatives. Additionally, Microsoft Assurance gives the City the ability to spread payments over several years, while offering no-cost upgrades to newer versions. The City has been using this cost-effective strategy since at least 2017.
BACKGROUND:
The City currently uses Microsoft software and platforms for its day-to-day operations. Software includes Microsoft Windows Server, Microsoft SQL Server, and Microsoft Windows Virtual Desktops. After initial purchase of these software licenses, the City has been purchasing annual maintenance, or Software Assurance, so it does not have to repurchase the software licenses when there is a version upgrade. Software Assurance is only available to customers who purchase volume licensing, such as the City.
Maintaining server software up to date with industry recommended versions is necessary for maintaining and ensuring interoperability of multiple technology systems, facilitating staff collaboration, and integration with non-Microsoft applications. The current Resolution will authorize the continuation of maintaining core Microsoft software on the City’s servers and virtual desktop environment.
Page | 2
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
This request supports City Council’s Strategic Goals and Strategies of Effective and Culturally Responsive Government, by ensuring that the information systems can support City programs, projects, network infrastructure and City services.
DEPARTMENTAL COORDINATION:
This staff report has been coordinated with the City Manager’s Office and the City Attorney’s Office.
FISCAL AND SUSTAINABILITY IMPACT:
Funds are available and appropriated in 1000.20.2033. No additional funding is required at this time.
ATTACHMENTS:
1. Resolution
2. CDW-G Quote
Page | 1
RESOLUTION NO. (N.C.S.)
A RESOLUTION OF THE CITY COUNCIL OF SALINAS TO APPROVE THE
RENEWAL OF MICROSOFT SOFTWARE ASSURANCE
WHEREAS, the City desires to renew and maintain its Microsoft Windows Server, SQL, and Remote Desktop software assurance licensing; and
WHEREAS, CDW-G LLC., continues to provide Microsoft Windows Server, SQL, and Remote Desktop software assurance and services for the City of Salinas NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the Purchasing Agent to complete the purchase of a renewal of Microsoft Software Assurance from CDW-G LLC., in an amount not to exceed $84,000.
PASSED AND APPROVED this 18
th day of June, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
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QUOTE CONFIRMATION
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QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL NVRK183 4/9/2024 SA YEAR 2 OF 3 PAYMENT 1979926 $83,386.49
QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
Microsoft Windows Server - software assurance - 1 user CAL 249 2174561 $11.48 $2,858.52 Mfg. Part#: R18-00086-3-1
UNSPSC: 43233004
Electronic distribution - NO MEDIA
Contract: Standard Pricing
Microsoft SQL Server Standard Core Edition - software
assurance - 2 cores
25 2688654 $707.65 $17,691.25
Mfg. Part#: 7NQ-00301-3-1
UNSPSC: 43232304
Electronic distribution - NO MEDIA
Contract: Standard Pricing
MS SLD+ WIN SVR DCCORE SA MVL 145 4355322 $138.84 $20,131.80 Mfg. Part#: 9EA-00268-3-1
Electronic distribution - NO MEDIA
Contract: Standard Pricing
Microsoft Windows Server Standard Edition - software
assurance - 2 cores
40 4352831 $27.76 $1,110.40
Mfg. Part#: 9EM-00263-3-1
UNSPSC: 43233004
Electronic distribution - NO MEDIA
Contract: Standard Pricing
Microsoft SQL Server Standard Edition - software assurance - 1 server
8 2174690 $177.15 $1,417.20
Mfg. Part#: 228-04529-3-1
UNSPSC: 43232304
Electronic distribution - NO MEDIA
Contract: Standard Pricing
Microsoft Windows Virtual Desktop Access - subscription license - 1 device
300 2146414 $130.22 $39,066.00
QUOTE DETAILS (CONT.)
Mfg. Part#: 4ZF-00030-12MO
UNSPSC: 43233006
Electronic distribution - NO MEDIA
Contract: Standard Pricing
Microsoft SQL Server - software assurance - 1 user CAL 27 2174726 $41.16 $1,111.32 Mfg. Part#: 359-01014-3-1
UNSPSC: 43232304
Electronic distribution - NO MEDIA
Contract: Standard Pricing
SUBTOTAL $83,386.49
SHIPPING $0.00
SALES TAX $0.00
GRAND TOTAL $83,386.49
PURCHASER BILLING INFO DELIVER TO
Billing Address:
CITY OF SALINAS
ACCTS PAYABLE
200 LINCOLN AVE
SALINAS, CA 93901-2691
Phone: (831) 758-7381
Payment Terms: DO NOT SHIP
Shipping Address:
CITY OF SALINAS
ATTN:INFORMATION TECHNOLOGY
200 LINCOLN AVE
SALINAS, CA 93901-2691
Phone: (831) 758-7381
Shipping Method: ELECTRONIC DISTRIBUTION
Please remit payments to:
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Sales Contact Info
Patrick Krueger | (877) 368-4305 | [email protected]
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© 2024 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-348, Version: 1
a. Existing Litigation - California Government Code Section 54956.9(a), conference with legal counsel regarding, Kurtis Matthews vs. City of Salinas, Workers’ Compensation Appeals Board Case Number(s):
Unassigned; ADJ15374627.
b. Existing Litigation - California Government Code Section 54956.9(a), conference with legal counsel regarding, Ryan Keating vs. City of Salinas, Workers’ Compensation Appeals Board Case Number(s):
ADJ16748305; ADJ 17035798.
c. Existing Litigation - California Government Code Section 54956.9(a), conference with legal counsel regarding, Jorge Ernesto Alvarado (Dec’d) vs. City of Salinas, Workers’ Compensation Appeals Board Case Number(s): ADJ18271242.
d. Real Property Negotiations - California Government Code Section 54956.8, conference with real property negotiators City Manager Rene Mendez, Assistant City Manager Jim Pia, City Attorney Christopher A. Callihan, Community Development Director Lisa Brinton, to discuss the terms and sale of real properties located at 210 Salinas Street (APN TNPAPN 000142, Parking Lot 8); 122 Lincoln Avenue (APN 002245008000, Parking Lot 12), 128 Lincoln Avenue (APN 002245007000, Parking Lot 12), 118 Lincoln Avenue (APN 002245005000, Parking Lot 12), 120 Lincoln Avenue (APN 0022458006000, Parking Lot 12), 112 Lincoln Avenue (APN 002245004000, Parking Lot 12). e. Public Employee Performance Evaluation - California Government Code Section 54957 and 54957.6, public employee performance evaluation and labor relations with unrepresented employee (City Attorney).
City of Salinas Page 1 of 1 Printed on 6/7/2024
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