Agenda Packet — Salinas City Council, December 3, 2024 (part 2 of 4)

November 12, 2024City Council Meeting Minutes - Unofficial City’s awarded
CDBG-CV funding to eligible activities. Report filed with the City Clerk as the official record.

The following members of the public commented on the report:

Jose Guerra
Eloise Shimm
Upon motion by Councilmember Osornio, seconded by Councilmember Valenzuela, Resolution authorizing the submission of a Fifth Substantial Amendment to the Fiscal Year (FY) 2019-2020 Annual Action Plan (AAP) after incorporating any necessary modifications based upon community feedback to the United States Department of Housing and Urban Development (HUD); and the City manager or designee to execute, for and on behalf of the City, any agreements and related documents for HUD funded projects and activities as outlined in the Fifth Substantial Amendment Summary to the FY 2019-2020 AAP was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23146
Establishment of Rental Program Fees, Program, Budget, General Fund Budget Appropriation and Workforce Allocation Modification
Continued to November 19, 2024.

CONSENT AGENDA
ID#24-655 Minutes
Tabled minutes of October 22, 2024.

ID#24-657 Minutes
Tabled ratification and approval of minutes for calendar year 2023 and 2022.

ID#24-653 Financial Claims
Upon motion by Councilmember Barrera, seconded by Councilmember Gonzalez, the financial claims report was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -
ID#24-167 Agreement with Rincon Consultants, Inc. to provide On-Call Planning and Environmental Services; and Agreement with SCI Consulting to provide Commercial Cannabis Tax Assessment and Monitoring Services Upon motion by Councilmember Gonzalez, seconded by Councilmember Barrera, Resolution delegating authority to the City Manager to execute an Agreement with Rincon Consultants, Inc. to provide on-call planning and

Page 2 ends

November 12, 2024City Council Meeting Minutes - Unofficial environmental services from November 12, 2024, to June 30, 2027, in an amount not to exceed $225,000; and delegating authority to the City Manager to execute an Agreement with SCI Consulting Group to provide commercial cannabis tax assessment and monitoring services from November 12, 2024, to June 30, 2027, in an amount not to exceed $150,000 was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23147; RES 23148
ID#24-582 Authorization to enter into a Funding Agreement with the Housing Authority of the County of Monterey to Support the Acquisition of 1030 Fairview Avenue
Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Resolution authorizing the City Manager to negotiate and execute all applicable forms, conditional commitment letters, agreements, grant-related documents, and subsequent amendments to transfer an amount not to exceed $2,500,000 to the Housing Authority of the County of Monterey ("HACM"), matched by the County of Monterey, to support the acquisition of the Salinas Inn located at 1030 Fairview Avenue, Salinas, California 93905 (Property), for permanent supportive housing; and the re-allocation of up to $1,330,263 of year two Permanent Local Housing Allocation (PLHA) funds for Property acquisition; and the re-allocation of up to $1,169,737 in Prohousing Incentive Program (PIP) funds for Property acquisition was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23149
ID#24-610 Pump, Motor, and Mechanical Repair Services Award for the City’s Sewer Pump Stations
Upon motion by Councilmember Gonzalez, seconded by Councilmember Barrera, Resolution awarding contracts to Fluid Resource Management, Inc. and Koffler Electrical Mechanical Apparatus Repair, Inc. for Pump, Motor, and Mechanical Repair Services for two years beginning on the date of execution with an option to extend the term for two (2) additional years in amount not to exceed amount of $1,000,000; and authorizing the City Manager to execute the agreements and extensions and/or modifications to the Pump, Motor, and Mechanical Repair Services Contract and to take whatever additional action may be necessary to effectuate the intent of this resolution was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23150
ID#24-616 Urban Forest Management Plan Street Tree List

Page 3 ends

November 12, 2024City Council Meeting Minutes - Unofficial Upon motion by Councilmember Sandoval, seconded by Councilmember Barrera, Resolution adopting the Urban Forest Management Plan recommended street tree list was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23151
ID#24-617 New York Life Bank Authorized Signatory Update Upon motion by Councilmember Gonzalez, seconded by Councilmember Barrera, Resolution authorizing the City Manager, Finance Director, and Acting Assistant Finance Director to be added as signatories for the City's New York Life Investment accounts was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23152
ID#24-623 Fiscal Year 2024-25 Appropriations Limit (GANN Limit) Revision Upon motion by Councilmember Gonzalez, seconded by Councilmember Barrera, Resolution revising the fiscal year 2024-25 appropriations limit (GANN Limit) was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23153
ID#24-624 Emergency Sherwood Hall HVAC Boiler Replacement, Chiller Maintenance and Water Treatment
Upon motion by Councilmember Osornio, seconded by Councilmember Gonzalez, Resolution authorizing the City Manager to execute an agreement with Environmental Systems Inc. and Water One Industries Inc. for the HVAC boiler and chiller system improvements and water treatment at Sherwood Hall in an amount not to exceed $552,000 and authorizing the transfer from the Facilities Maintenance Reserve to the Recreation Department - Facility Services Division, to cover the expenses related to the improvements was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23154
ID#24-629 2024 Pavement Crack Treatment on Various Streets Project CIP 9981 Upon motion by Councilmember Sandoval, seconded by Councilmember Barrera, Resolution approving the specifications for the 2024 Pavement Crack

Page 4 ends

November 12, 2024City Council Meeting Minutes - Unofficial Treatment on Various Streets Project CIP 9981; awarding a contract to Carter Enterprises Group Inc. dba Pavement Rehab Company for the 2024 Pavement Crack Treatment on Various Streets Project CIP 9981 in the amount of $505,888 and a 21% project contingency in the amount of $106,236 for a total not to exceed amount of $612,124 was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 25155
ID#24-632 Amendment No. 1 to Subrecipient Funding Agreement with Community Human Services for SHARE Center Operations
Councilmember Rocha announced his recusal from this item and left the meeting due to conflict of interest.

Upon motion by Councilmember Barrera, seconded by Councilmember Valenzuela, Resolution authorizing the City Manager to execute Amendment No. 1 to the Subrecipient Funding Agreement (No. 24CIP9001-01) with Community Human Services (CHS) to increase the total not to exceed compensation amount to $2,702,128 for fiscal year 2024-2025; and approve an appropriation of up to $1,990,000 from American Rescue Plan Act (ARPA) funds with the balance of funds from CIP 9001 - Permanent Homeless Shelter, in an amount not to exceed $770,000 was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig 6 -
Recused: Councilmember Rocha1 -

Enactment No: RES 23156
ID#24-649 Updated Response to 2023-2024 Monterey County Civil Grand Jury Final Report
Upon motion by Councilmember Barrera, seconded by Councilmember Valenzuela, the City Council authorized the Mayor to sign a letter updating responses to the 2023-2024 Monterey County Civil Grand Jury Final Report regarding "Monterey County's Response to Community Members Experiencing a Mental Health Crisis"
was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -
ID#24-600 Ordinance Amending Section 28-14 of the Salinas Municipal Code related to General Regulations Governing the Use of Parks, Recreation areas and Facilities.

Upon motion by Councilmember Barrera, seconded by Councilmember Sandoval, Ordinance amending Section 28-14 of the Salinas Municipal Code related to General Regulations Governing the Use of Parks, Recreation areas and Facilities was approved. The motion carried by the following vote:

Page 5 ends

November 12, 2024City Council Meeting Minutes - Unofficial Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig 6 -
Noes: Councilmember Osornio1 -

Enactment No: ORD 2684
ID#24-654 Workforce Allocation Modification
Upon motion by Councilmember Gonzalez, seconded by Councilmember Barrera, Resolution modifying the workforce allocation for one grant funded limited term Community Development Analyst in the Community Development Department was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23157
COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Councilemmebr Osornio appointed Marlene Garcia to the Library and Community Services Commission and Ricardo Ruelas to the Police Community Advisory Committee.

Councilmember Barrera welcome and congratulated the new firefighters and new city employees. He reported that be visited the fire stations and met with the on-duty staff and thanked them for their service. Councilmember Barrera reported that he participated on a ride-along with Salinas Police Department on Halloween day and expressed an interest in learning more about the department.

Councilmember Gonzalez invited the community to attend numerous events include the Cleanup at Natividad Creek Park, La Posada at Closter Park, and encouraged youth to sign up for winter hoops at the recreation centers. In closing, she addressed the comments made by a member of the public and noted that she welcomes an open dialogue with all the residents of Salinas.

Councilmember Sandoval reported that he attended the Niner Empire 10th anniversary, Senator Caballero's farewell and participated in a ride along with the Police Department and stated the experience provided him with an opportunity to make better informed decisions related to public safety. He further reported that he attended the Veterans Day Parade and commended all the high school bands for their participation. Councilmember Sandoval shared that he held a successful movie night in partnership with the Santa Rita School district. In closing, he requested the City consider moving the parking enforcement operations back to the Police Department.

Councilmember Rocha reported that he attended Monterey One Water, Housing and Land Use Commmittee, Salinas Valley Recycles meetings and attended the employee Halloween event and thanked the City Manager for supporting events to build staff morale. Councilmember Rocha reported that he attended the Republic Services cleanup where they served approximately 143 vehicles for trash disposal. He also attended the Veterans Day Parade and Senator Caballero's farewell.

Councilmember Valenzuela reported that he attended the Veterans Day Parade and Senator Caballero's farewell. In closing, he stated that is a lot of fear within the immigrant

Page 6 ends

November 12, 2024City Council Meeting Minutes - Unofficial community following the election and wanted to remind the community that the City of Salinas is a welcoming community and a sanctuary city.

Mayor Craig reported that she was a guest speaker for Santa Lucia Rotary, Ivy Park residents, and the Ichiki-kushikino Sister City Delegation visit. She reported that she served as the master of ceremonies for the ITN Monterey County event which was a success. Mayor Craig thanked the Lowrider Council, the Salinas Police Department, the Veterans Day Parade, Leadership Salinas Valley, and California Water's Operation Gobble for their partnerships with the City contributions to the community through their numerous community events.

CLOSED SESSION
The City Council recessed to closed session at 5:22 p.m.

ID#24-656 a. Anticipated Litigation - Cal. Govt. Code section 54956.9(d)(4), conference with legal counsel regarding potential initiation of litigation (one case). b. Labor Negotiations - California Government Code Section §54957.6 with its designated labor representatives Rene Mendez, City Manager; Christopher A.

Callihan, City Attorney; Katherine Hogan, Assistant City Attorney; Selina Andrews, Finance Director; Marina Horta-Gallegos, Human Resources Director; Sylvia Enriquez, Human Resources Manager; and Che Johnson, Liebert Cassidy Whitmore, regarding labor relations with Service Employees International Union (SEIU), SEIU Supervisors, Salinas Municipal Employees Association/SEIU, Association of Management Personnel, Police Officers Association, Police Management Association, International Association of Firefighters, Fire Supervisors Association, Confidential Non-Management Employees, Confidential Management Employees, and Department Directors.

PUBLIC DISCLOSURE
Pursuant to California Government Code Section 54957.1, there were no reportable actions on closed session matters.

ADJOURNMENT
Meeting adjourned.

Page 7 ends

200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
City of Salinas
Meeting Minutes - Unofficial
City Council
Mayor Kimbley Craig
Councilmembers:

Carla Viviana González, District 1 - Tony Barrera, District 2 Jesus Valenzuela, District 3 - Orlando Osornio, District 4 Andrew Sandoval, District 5 - Anthony Rocha, District 6 Rene Mendez, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
4:00 PM SALINAS ROTUNDATuesday, November 19, 2024

PLEDGE OF ALLEGIANCE

ROLL CALL
Councilmember Osornio arrived after Roll Call at 4:05 p.m.

Councilmember Tony Barrera
Councilmember Carla Viviana Gonzalez
Councilmember Orlando Osornio
Councilmember Anthony Rocha
Councilmember Jose Andrew Sandoval
Councilmember Jesus Valenzuela
Mayor Kimbley Craig

Present: 7 -

PROCLAMATION
The City Council proclaimed:

Small Business Saturday
National Native American Heritage Month

CITY OF CHAMPIONS
Councilmember Barrera commended the following recipients as the District 2 City of Champions.

Monterey Salinas Transit (MST) Volunteer Navigator Program

GENERAL PUBLIC COMMENTS
Received public comment from members of the public in attendance and on Zoom.

CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT
No disclosures reported.

Page 1 ends

November 19, 2024City Council Meeting Minutes - Unofficial

PUBLIC HEARINGS
ID#24-619 Planned Unit Development Permit 2024-001; Third Amendment to Planned Unit Development Permit 2014-001 to change the exterior building elevations, add additional exterior colors to the approved colors and materials board, add new exterior signs, and increase maximum sign area in connection with a proposal to create multiple tenants within the former two-story 137,366 square-foot Sears store on a 2.85-acre project site located at the Northridge Mall Shopping Center at 1100 Northridge Mall in the Commercial Retail (CR) Zoning District
Received report from Senior Planner Thomas Wiles regarding Planned Unit Development Permit 2024-001; Third Amendment to Planned Unit Development Permit 2014-001 to change the exterior building elevations, add additional exterior colors to the approved colors and materials board, add new exterior signs, and increase maximum sign area in connection with a proposal to create multiple tenants within the former two-story 137,366 square-foot Sears store on a 2.85-acre project site located at the Northridge Mall Shopping Center at 1100 Northridge Mall in the Commercial Retail (CR) Zoning District.

Report filed with the City Clerk as the official record.

The following members of the public and on zoom commented on this report:

Eric Peterson
Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, a Resolution finding the project categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15332 and approving a Third Amendment to Planned Unit Development Permit 2014-004 (PUD 2014-001) was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23158
Energy Services Financing Contract with ENGIE for Facility Solar Projects This item has been continued to December 3, 2024

CONSIDERATION
ID#24-631 Alisal District Identity Master Plan (ADIMP)
Received report from Planning Manager Grant Leonard and Consultant Jane Lin regarding the Alisal District Identity Master Plan and Alisal Vibrancy Plan Commercial Facade Improvement Pilot Program. Report filed with the City Clerk as the official record.

The following members of the public in attendance and on Zoom commented on the report:

Eric Peterson
Maryann Warden

Page 2 ends

November 19, 2024City Council Meeting Minutes - Unofficial Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, resolution accepting the Alisal District Identity Master Plan (ADIMP) as a strategic planning document was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23159
ID#24-648 Alisal Vibrancy Plan (AVP) Commercial Facade Improvement Pilot Program Report received as part of Item 24-631 Alisal District Identity Master Plan (ADIMP).

Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, a resolution the implementation of the Alisal Vibrancy Plan Facade Improvement Pilot Program in an amount not to exceed $600,000, including the issuance of microgrants for an amount not to exceed $7,500 and interest-free forgivable loans for an amount not to exceed $20,000 for eligible Program expenses; and authorizing the City Manager, or designee, to execute Program agreements; and staff to make administrative changes to the draft Program Guidelines was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23160

CONSENT AGENDA
ID#24-655 Minutes
Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, the minutes of October 22, 2024 were approved. The motion carried by the following vote:

ID#24-672 Financial Claims
The following members of the public in attendance commented on this item:

David Maisonneuve
Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, the Financial Claims Report was approved. The motion carried by the following vote:

Page 3 ends

November 19, 2024City Council Meeting Minutes - Unofficial Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -
ID#24-570 Fourth Amendment to Permanent Local Housing Allocation 5-Year Plan and Allocation of Funds to Community Housing Improvement Systems and Planning Association Inc. (CHISPA) for Four Projects
Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, resolution authorizing the submission of Fourth Amendment to the Permanent Local Housing Allocation 5-Year Plan; and the allocation of $390,000 in PLHA funds to Community Housing Improvement Systems and Planning Association Inc. (CHISPA) for the development of three Accessory Dwelling Units located at 138 Carr Avenue, 617 Fremont Street, and 615 Fremont Street; and the allocation of $645,000 in PLHA funds to CHISPA for the acquisition of the 98 Kip Drive property for the development of a 100% affordable senior housing project; and authorizing the City Manager, or its designee, to negotiate and execute agreements and related covenant documents and all other applicable forms, conditional commitment letters, grant-related documents, and all subsequent amendments as needed was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23161
ID#24-633 Amendment No. 1 to Professional Services Agreement with TEF Architecture and Interior Design, Inc. for Architectural Services
Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, resolution authorizing the City Manager to execute Amendment No. 1 to the Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for architectural services to increase the compensation by $252,290 for a maximum compensation not to exceed $334,540 and extend the term to December 31, 2025 was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23162
ID#24-651 Agreement for Professional Services with Opportunity Space, Inc. dba Tolemi for Residential Rental Registration and Rent Stabilization Program Online Management Platform
Upon motion made by Councilmember Barrera, seconded by Councilmember Sandoval resolution authorizing the City Manager to execute an Agreement for Professional Services with Opportunity Space, Inc. dba Tolemi to provide an online management platform for the Residential Rental Registration and Rent Stabilization programs in an amount not to exceed $141,000 for a one-year term commencing on November 20, 2024 through November 19, 2025 was approved.

The motion carried by the following vote:

Page 4 ends

November 19, 2024City Council Meeting Minutes - Unofficial Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha and Councilmember Sandoval
5 -

Absent: Councilmember Valenzuela and Mayor Craig2 -

Enactment No: RES 23163
ID#24-652 Rejection of Bids for the Industrial Wastewater Treatment Facility Influent Pump Station and Electrical Improvements, CIP 9317
Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, resolution rejecting all bids for the Industrial Wastewater Treatment Facility Influent Pump Station and Electrical Improvements, CIP 9317 was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23164
ID#24-660 Amendment No. 2 to the Professional Services Agreement with Griffin Structures
Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, resolution authorizing the City Manager to enter into Amendment No. 2 to the Professional Services Agreement between the City of Salinas and Griffin Structures for the Hebbron Family Center Revitalization Project to increase the compensation by $201,014 for a maximum compensation not to exceed $1,535,098 was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23165
ID#24-662 Third Amendment to the Professional Services Agreement with Harris and Associates for the Salinas Creeks Maintenance and Enhancement Plan Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, resolution authorizing the City Manager to negotiate and execute Third Amendment with Harris and Associates to expand the scope of work and increase the compensation by $88,221 for a maximum compensation not to exceed $784,414 was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23166
ID#24-664 City Hall 1st Floor Build Back Project No. 8170 Additional Construction Contingencies
Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, resolution approving an increase in the contingency amount by $200,000

Page 5 ends

November 19, 2024City Council Meeting Minutes - Unofficial for a revised contingency amount not to exceed $600,000 for unanticipated changes in requirements for the City Hall First Floor Build Back Project (CIP 8170) was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23167
ID#24-670 Boronda Road Congestion Relief Project Phase 1, CIP No. 9510 - CCOs Upon motion made by Councilmember Rocha, seconded by Councilmember Sandoval, resolution approving an increase in the contingency amount by $200,000 for a revised contingency amount not to exceed $600,000 for unanticipated changes in requirements for the City Hall First Floor Build Back Project (CIP 8170) was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: RES 23168
ID#24-673 Ordinance Amending Chapter 12, Article III, Section 2 regarding Purchasing Authority
The following members of the public commented on this item:

David Maisonneuve
Upon motion made by Councilmember Sandoval, seconded by Councilmember Barrera, ordinance amending Article III of Chapter 12 of the Salinas Municipal Code related to the delegation of purchasing authority to the City Manager was adopted. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval, Councilmember Valenzuela and Mayor Craig
7 -

Enactment No: ORD 2685
6:30 P.M. CLOSED SESSION
Prior to adjourning to closed session, Mayor Craig recused herself from item 24-671 Establishment of Rent Stabilization Program Fee, Amendment of Rental Registration Fee, Approval of FY 24-25 Rental Registration and Rent Stabilization Program Budget and General Fund Loan Transfer, and Workforce Allocation Modification, due to a conflict of interest as she owns a rental property. Councilmember Valenzuela also recused himself due to his collaboration with advocacy groups that are in support of the item.

Mayor Craig and Councilmember Valenzuela left the meeting at 6:34 p.m.

The City Council recessed to closed session at 6:34 p.m. pursuant to:

ID#24-674 a. Pending Litigation - Cal. Govt. Code §54956.9(d)(1), conference with legal counsel regarding Gonzales et al. v. City of Salinas et al. Monterey County Superior Court Case No. 24CV004434.

Page 6 ends

November 19, 2024City Council Meeting Minutes - Unofficial THE CITY COUNCIL RECONVENED IN THE ROTUNDA AT 7:02 P.M. 7:00 P.M. PUBLIC HEARING
ID#24-671 Establishment of Rent Stabilization Program Fee, Amendment of Rental Registration Fee, Approval of FY 24-25 Rental Registration and Rent Stabilization Program Budget and General Fund Loan Transfer, and Workforce Allocation Modification
Received report from Community Development Director Lisa Brinton regarding the establishment of Rent Stabilization Program Fee, Amendment of Rental Registration Fee, approval of FY 24-25 Rental Registration and Rent Stabilization Program Budget and General Fund Loan Transfer, and Workforce Allocation Modification. Report filed with the City Clerk as the official record.

The following members of the public in attendance and on Zoom commented on the report:

Bill Freeman
Genesis Mojica
Luis Xago Juarez, Building Healthy Communities
Jesus Estrada (Translation via J.A.V. Language Solutions) Jason Panetta
Alberto Medina Lara
Margarita (Translation via J.A.V. Language Solutions)
Manny Lopez
Anastacio Perez Ortiz (Translation via J.A.V. Language Solutions) Sofia Alvarado (Translation via J.A.V. Language Solutions) Unidentified audience member (Translation via J.A.V. Language Solutions) Olga Reyna
Trish Sullivan
Nidia Soto, Building Healthy Communities (Translation via J.A.V. Language Solutions) Margaret Benetti
Unidentified audience member (Translation via J.A.V. Language Solutions) Eloise Shim
Beatriz Diaz
Amy Salmina
Alma Loredo (Translation via J.A.V. Language Solutions) Robin
Yesy Vake
Victor Caravez (Translation via J.A.V. Language Solutions) Cary Swensen
Salino Lopez, Center for Community Advocacy (Translation via J.A.V. Language Solutions)

MOTION - RENT PROGRAM FEE
Upon motion by Councilmember Barrera, seconded by Councilmember Gonzalez, a resolution establishing a Rent Program Fee for the Rent Stabilization Ordinance (Ordinance No. 2681 N.C.S.) on each Controlled Rental Unit owned and offered for rent in the City of Salinas subject to Ordinance No. 2681 was approved. The motion carried by the following vote:

Page 7 ends

November 19, 2024City Council Meeting Minutes - Unofficial Ayes: 5 - Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, and Councilmember Sandoval
Recused: 2 - Councilmember Valenzuela and Mayor Craig

MOTION - RESIDENTIAL REGISTRATION FEE
Upon motion by Councilmember Barrera, seconded by Councilmember Gonzalez, a resolution amending Residential Registration Fees established by Ordinance Number 2663 (N.C.S.) and integrated into the City’s Schedule of Fees and Charges for City Services by Resolution No. 22622 was approved. The motion carried by the following vote:

Ayes: 5 - Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, and Councilmember Sandoval
Recused: 2 - Councilmember Valenzuela and Mayor Craig

MOTION - RESIDENTIAL RENTAL REGISTRATION AND RENT STABILIZATION

PROGRAM BUDGET
Upon motion by Councilmember Barrera, seconded by Councilmember Gonzalez, a resolution establishing the FY 24-25 Residential Rental Registration and Rent Stabilization Program revenue and expense budget under Fund 2530 in the amount of six hundred fifty-five thousand and two hundred and fifty dollars ($655,250); and authorizing the appropriation of two hundred and five thousand two hundred and three dollars ($205,203) to the Residential Rental Registration and Rent Stabilization Program (Fund 2530) in the form of a General Fund loan transfer; and approving an amended Workforce Allocation to add two limited term administrative positions to the Community Development Department’s workforce to staff the above-referenced program was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha and Councilmember Sandoval
5 -
Recused: Councilmember Valenzuela and Mayor Craig2 -

Enactment No: RES 23169, 23170, 23171
COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Councilmember Barrera requested the City Manager connect with the member of the public regarding the Financial Reports. Councilmember Barrera reported on going on a ride along with Salinas Police Department. Councilmember Barrera will be attending the Seniors Thanksgiving Event at the Firehouse on Monday, November 23, 2024.

Councilmember Gonzalez thanked the residents who volunteered at the Natividad Creek Park clean up this past Saturday. Councilmember Gonzalez and Councilmember Rocha requested staff to clean the native american tribal plaque outside of City Hall.

Councilmember Sandoval attended the Laurelwood Fall Festival, and hosted a community meeting at US Nutrition. Councilmember Sandoval requested for lighting to be installed at Soto Park. Councilmember Sandoval invited the publis to attend the Winter Wonderland and Movie Night at Santa Rita School on December 12. Councilmember Sandoval requested AdHoc Committees to be public in compliance with Brown Act Laws.

ADJOURNMENT
Meeting adjourned at 8:47 p.m..

Page 8 ends

November 19, 2024City Council Meeting Minutes - Unofficial _____________________________
Patricia M. Barajas, City Clerk

Page 9 ends

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-628, Version: 1
Award of the Closter Park Revitalization Project No. 9350, 2018 Parks Bond Act Grant Recipient Project No. SW-27-006
Approve a Resolution approving the Plans and Specifications for the Closter Park Revitalization Project No. 9350, 2018 Parks Bond Act Grant Recipient Project No. SW-27-006; and awarding a contract to McGuire and Hester for the Closter Park Revitalization, Project No. 9350, in an amount not to exceed $6,915,983 and authorizing the Mayor to execute the contract on behalf of the City; and authorizing the Public Works Director or his designee to approve contract change orders up to an additional 6% of the contract amount, $415,000, for construction contingencies; and approving the reallocation of $280,000 from CIP 9048 and $20,000 from CIP 9022 to CIP 9350.

City of Salinas Printed on 11/27/2024Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: DECEMBER 3, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, PE, LS, PUBLIC WORKS DIRECTOR

KRISTAN LUNDQUIST, LCS DIRECTOR
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: AWARD OF THE CLOSTER PARK REVITALIZATION PROJECT NO. 9350, 2018 PARKS BOND ACT GRANT RECIPIENT PROJECT
NO. SW-27-006
RECOMMENDED MOTION:

It is recommended that the City Council approve a resolution:

1. Approving the Plans and Specifications for the Closter Park Revitalization Project No. 9350, 2018 Parks Bond Act Grant Recipient Project No. SW-27-006; and

2. Awarding a contract to McGuire and Hester for the Closter Park Revitalization, Project No. 9350, in an amount not to exceed $6,915,983 and authorizing the Mayor to execute the contract on behalf of the City; and

3. Authorizing the Public Works Director or his designee to approve contract change orders up to an additional 6% of the contract amount, $415,000, for construction contingencies.

4. Approving the reallocation of $280,000 from CIP 9048 and $20,000 from CIP 9022 to CIP 9350.

EXECUTIVE SUMMARY:

On October 10, 2024, a Request for Bids for the Closter Park Revitalization Project was published via PlanetBids, an online bidding tool. On November 14, 2024, two (2) bid proposals were received by the City from McGuire and Hester and Monterey Peninsula Engineering. The lowest responsive and responsible bidder, McG uire and Hester , submitted a base bid in the amount of $6,915,983 with and additive alternate amount of $104,887. City staff recommends awarding the project to McGuire and Hester for the base bid amount of $6,915,983 and approving an allowance of 6% construction contingencies, $415,000.

BACKGROUND:

In 2019, the City of Salinas completed the Parks, Recreation, and Library Services Master Plan (PRLMP). The development of this PRLMP was led by a Steering Committee of stakeholders, residents, and organizational leaders and involved extensive public engag ement in the planning Page | 2
process. 98% of City residents answering a survey felt that public parks, recreational opportunities, and library services are important or essential to the quality of life in Salinas; more than half (57%) rated the park and recreation system as “fair” or “poor.” City parks and open spaces were the foci of one of the four Open House sessions, with participants placing high priorities on safety and maintenance, trails for walking and biking, water play, dog parks, and family/social gatherings.

More than 80% of community survey respondents during the PRLMP process considered upgrading existing parks a high or top priority. As one respondent said, “Before expanding, please start by improving what we already have. Our parks are a treasure, but they need A LOT of love and improvements.”
One outcome of the PRLMP was the development of a 20 -year Capital Improvements Plan for Park and Facility Projects, and Closter Park was ranked #1 in terms of needing improvement. The park received the highest rankings in all six criteria – significance, funding leverage, community need, safety/security, usage/benefit, and location/demographics. The main improvements outlined were renovations of a restroom and concession stand; installation of a new restroom; installation of skate elements; repairs to chain link fences and baseball backstops; regarding the ball fields; adding plantings, dugouts, batting cages, and several ADA and safety elements; and numerous repairs and refurbishing.

Following the recommendations of the PRLMP and development of the Capital Improvement Plan for Park and Facility Projects, staff has worked diligently to secure funding sources to improve the condition of existing parks. In early 2021, LCS submitted a Prop 68 application to The California Department of Parks and Recreation Office of Grants and Local Services (OGALS) for the Closter Park Revitalization Project. In early 2022, OGALS notified LCS of its Closter Park Revitalization Project selection and awarded $6.8 Million Dollars for a comprehensive renovation of the park.

On December 13, 2022, the Council authorized the City Manager to enter into an Agreement for Professional Services (Agreement) between the City of Salinas and BFS Landscape Architects in an amount not to exceed $1,755,389 for the design, program and constr uction management for Closter Park, El Gabilan Play Lot, and two universal playgrounds (one at Northgate Park and one at Williams Ranch Park). Since 2022, staff has worked with BFS and community to develop the final design for Closter Park, completed Site Plan Review and permitting process.

City Engineer approved the project plans and specifications and authorized the call to bids for this project with bid submittal date of November 14, 2024.

On November 14, 2024, bid proposals were received by the Ci ty, publicly opened and examined via a Zoom meeting with the following results (see Bid Tabulation for details.):

BID RESULTS
CONTRACTOR BASE BID BASE BID+ADD ALT
McGuire and Hester $6,915,983.00 $7,020,870.00
Monterey Peninsula Engineering $7,501,443.00 $7,639,973.00 Engineer’s Estimate $6,638,392.25 $6,679,951.25

Page | 3
The engineer’s estimate for the project base bid was $6,638,392.25 and for the project base bid with add alternate the estimate was $6,679,951.25. McGuire and Hester, the apparent low bidder, submitted a base bid of $6,915,983 and a base bid with add alternate of $7,020,870, which is approximately 4.2% and 5.1%, respectively, above the engineer’s estimate.

Based on the proposals received, staff recommends awarding the project to the apparent lowest, responsive, and responsible bidder, McGuire and Hester, in an amount not to exceed $6,915,983.

Staff anticipates a 6% construction contingency in the amount of $415,000. The total project costs are estimated at $7,580,983. In order to complete the project, staff is requesting the reappropriation of funds in CIP 9022 Tennis Court Improvement and in CIP 9048 Restroom Replacement to 9350 Closter Park Renovation. However, staff will work to bring back funding recommendations in the future for these two projects as they become ready.

Construction for Base Bid is anticipated to begin in January 2024.

ANTICIPATED COSTS
Description Anticipated Expenditure
McGuire and Hester Base Bid $6,915,983
Contingency (6%) $415,000
Direct Project Cost Subtotal $7,330,983
Administrative Overhead $50,000
City Staff Project Management and Admin. $200,000
Soft Project Cost Subtotal $250,000
TOTAL PROJECT COSTS $7,580,983
* Total amount available with the recommended transfers is $7,590,386.50 CEQA CONSIDERATION:

The Closter Park Revitalization project, includes demolishing and replacing existing structures of substantially the same size, purpose, and capacity, qualifies as a Class 2 Categorical Exemption (Section 15302 Replacement or Reconstruction) under the California Environmental Quality Act (CEQA).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes

STRATEGIC PLAN INITIATIVE:

This project addresses the current City Council’s Goals of Youth and Seniors, Infrastructure and Environmental Sustainability, Economic Development and Public Safety.

DEPARTMENTAL COORDINATION:

The Public Works Department is collaborating with Library Community Services Department for the construction of this project a nd with Legal and Finance Department during the purchasing process.

Page | 4

FISCAL AND SUSTAINABILITY IMPACT:

Based on the table, sufficient funds are available to proceed with the construction for this project.

Fund

Appropriation

Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)
5800
(Grant
Fund
5201)

55.9350-66.4000 Capital Outlays
Improvements

$6,845,563 $5,676,333.30 n/a

5800
(Measure
E)

55.9022-66.4000 Capital Outlays
Improvements
$148,228.70 $20,000.00 n/a
5800
(Measure
E)

55.9048-66.4000 Capital Outlays
Improvements
$440,000.00 $280,000.00 n/a
3911
(ARPA)

55.8171-66.4000 Capital Outlays
Improvements
$1,028,192.64 $1,614,053.30 n/a

ATTACHMENTS:

Resolution
Bid Tab
Agreement
RESOLUTION NO.____________(N.C.S.)

A RESOLUTION AWARDING THE CLOSTER PARK REVITALIZATION PROJECT NO. 9350, 2018 PARKS BOND ACT GRANT RECIPIENT PROJECT NO. SW-27-006,

TO MCGUIRE AND HESTER AND AUTGHORIZING RELATED ACTIONS

WHEREAS, the Parks, Recreation, and Library Services Master Plan (PRLMP) 20-year Capital Improvements Plan for Park and Facility Projects, identified and ranked Closter Park #1 in terms of needing improvement.; and
WHEREAS, in early 2022, Department of Parks and Recreation Office of Grants and Local Services (OGALS) notified the City of its Closter Park Revitalization Project selection and awarded $6.8 Million Dollars for a comprehensive renovation of the park.; and WHEREAS, on December 13, 2022, the Council authorized the City Manager to enter into an Agreement for Professional Services (Agreement) between the City of Salinas and BFS Landscape Architects in an amount not to exceed $1,755,389 for the design, program and construction management for Closter Park, El Gabilan Play Lot, and two universal playgrounds (one at Northgate Park and one at Williams Ranch Park).; and WHEREAS, the City Engineer approved the project plans and specifications and authorized the call to bids for this project with bid submittal date on November 14, 2024; and WHEREAS, representatives of the Public Works Department and LCS Department of Salinas on November 14, 2024, at a public meeting held via Zoom meeting from City Hall, at Salinas, California, publicly opene d, examined, and declared all bids or proposals delivered electronically via the PlanetBids website for the Closter Park Revitalization Project No. 9350 in accordance with the specifications for such work now filed in the office of City Clerk; and WHEREAS, the lowest responsive and responsible bidder , McGuire and Hester , submitted a bid that is 5.1% above the Engineer’s Estimate and sufficient funds are available to award this project; and
WHEREAS, it is the City staff recommendation to award the project to McGuire and Hester in the amount of $6,915,983; and
WHEREAS, City staff thereupon reported the results of the bidding to the City Council at its regular meeting on December 3, 2024, and the City Council in open session at said meeting examined the report of staff.

NOW, THEREFORE, BE IT RESOLVED pursuant to Salinas Municipal Code Section 12 -21, in reference to the “ Closter Park Revitalization Project No. 9350, 2018 Parks Bond Act Grant Recipient Project No. SW-27-006”, that all of said bids or proposals are rejected except the bid from McGuire and Hester, (hereinafter referred to as “The Successful Bidders”), being the lowest and best bids (based on the specification’s criteria for award) which is hereby accepted. The subject contract is hereby awar ded to said Successful Bidders for the sum of $6,915,983.00 and more specifically at the unit prices set forth and contained in the Proposal for the “Closter Park Revitalization Project No. 9350, 2018 Parks Bond Act Grant Recipient Project No. SW-27-006”, of said Successful Bidders, filed in the office of the City Clerk. Said sum shall be paid by the City of Salinas to said Successful Bidder , payable at the time and manner specified in the plans and specifications and contract documents for the project, entitled, “Closter Park Revitalization Project No. 9350, 2018 Parks Bond Act Grant Recipient Project No. SW -27- 006”; and
BE IT FURTHER RESOLVED that said plans and specifications are hereby accepted and adopted for said work and are also referred to for all of the details and particulars thereof, and said plans and specification are by reference incorporated in and hereby made a part of this resolution; and
BE IT FURTHER RESOLVED that that the Mayor of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work; and
BE IT FURTHER RESOLVED that the City Council authorizes the Public works Director or his designee to approve contract change orders up to an additional 6% of the contract amount, $415,000, for construction contingencies for the Closter Park Revitalization Project No. 9350, 2018 Parks Bond Act Grant Recipient Project No. SW-27-006; and BE IT FURTHER RESOLVED that the City Council authorizes the reallocation of funds in an amount not to exceed $28 0,000 from CIP 9048 and $20,000 from CIP 9022 to CIP 9350.

PASSED AND APPROVED this 3rd day of December 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Kimbley Craig, Mayor

ATTEST:

_______________________________
Patricia M. Barajas, City Clerk

BID OPENING
November 14, 2024
B I D T A B U L A T I O N PROJECT No. 9350
CLOSTER PARK REVITALIZATION PROJECT NO. 9350 Drawing No.

Bid awarded on _______ by City Council to ___________ Project Engineer Jonathan Esteban for the sum of __________ Project Manager Jonathan Esteban All other bids were rejected and bid bonds returned.

Dated CONTRACTOR #1 CONTRACTOR #2
City Clerk ENGINEER'S

ESTIMATE
ITEM APPROX. UNIT UNIT UNIT
NO. QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL

BASE BID
1 MOBILIZATION AND DEMOBILIZATION 1 LS 205,000.00$ 205,000.00$ $320,000.00 320,000.00$ $385,000.00 385,000.00$ 2 SITE CLEARING, DEMOLITION, AND TREE REMOVAL 1 LS 337,179.75$ 337,179.75$ $320,000.00 320,000.00$ $300,000.00 300,000.00$ 3 TRAFFIC CONTROL 1 LS 65,000.00$ 65,000.00$ $50,000.00 50,000.00$ $25,000.00 25,000.00$ 4 SWPPP IMPLEMENTATION 1 LS 120,640.80$ 120,640.80$ $28,000.00 28,000.00$ $50,000.00 50,000.00$ 5 TEMPORARY CONSTRUCTION FENCING, TREE PROTECTION FENCING 1 LS 142,275.00$ 142,275.00$ $40,000.00 40,000.00$ $50,000.00 50,000.00$ 6 CONSTRUCTION STAKING 1 LS 65,000.00$ 65,000.00$ $50,000.00 50,000.00$ $70,000.00 70,000.00$ 7 EARTHWORK AND GRADING 1 LS 391,312.20$ 391,312.20$ $550,000.00 550,000.00$ $700,000.00 700,000.00$ 8 WATER METER AND POTABLE WATER LINES 1 LS 37,872.00$ 37,872.00$ $68,000.00 68,000.00$ $55,000.00 55,000.00$ 9 ELECTRICAL AND LIGHTING 1 LS 378,200.00$ 378,200.00$ $350,000.00 350,000.00$ $300,000.00 300,000.00$ 10 SANITARY SEWER LINES AND CONNECTIONS 1 LS 40,178.00$ 40,178.00$ $50,000.00 50,000.00$ $50,000.00 50,000.00$ 11 STORMWATER DRAIINAGE IMPROVEMENTS 1 LS 540,167.00$ 540,167.00$ $600,000.00 600,000.00$ $670,000.00 670,000.00$ 12 ASPHALT CONCRETE PAVING 205 TN 165.00$ 33,825.00$ $280.00 57,400.00$ $325.00 66,625.00$ 13 CONCRETE PAVING AND MISCELLANEOUS CONCRETE WORK 1 LS 163,470.00$ 163,470.00$ $310,000.00 310,000.00$ $377,000.00 377,000.00$ 14 STABILIZED DECOMPOSED GRANITE PAVING 24870 SF 8.00$ 198,960.00$ $6.00 149,220.00$ $3.00 74,610.00$ 15 PRECAST CONCRETE PAVING UNITS 600 SF 30.00$ 18,000.00$ $15.00 9,000.00$ $40.00 24,000.00$ 16 RESILIENT RUBBERIZED SURFACING 1550 SF 35.00$ 54,250.00$ $30.00 46,500.00$ $34.00 52,700.00$ 17 ENGINEERED WOOD FIBER SURFACING 478 CY 124.00$ 59,272.00$ $116.00 55,448.00$ $95.00 45,410.00$ 18 INFIELD FINES AND CLAY AT BALLFIELDS 380 TN 175.00$ 66,500.00$ $225.00 85,500.00$ $400.00 152,000.00$ 19 CLASS II AGGREGATE BASE 1782 TN 42.00$ 74,844.00$ $95.00 169,290.00$ $170.00 302,940.00$ 20 PERMEABLE AGGREGATE BASE 420 TN 80.00$ 33,600.00$ $108.00 45,360.00$ $158.00 66,360.00$ 21 REDWOOD HEADERBOARD - 2x6 4210 LF 12.00$ 50,520.00$ $11.00 46,310.00$ $8.00 33,680.00$ 22 REDWOOD HEADERBOARD - 2x12 520 LF 35.00$ 18,200.00$ $43.00 22,360.00$ $14.00 7,280.00$ 23 COLOR SURFACING TREATMENT OVER ASPHALT 1 LS 85,215.25$ 85,215.25$ $75,000.00 75,000.00$ $80,000.00 80,000.00$ 24 SYNTHETIC TURF 1765 SF 33.00$ 58,245.00$ $31.00 54,715.00$ $38.00 67,070.00$ 25 HORSESHOE PITS 1 LS 18,600.00$ 18,600.00$ $12,000.00 12,000.00$ $10,000.00 10,000.00$ 26 PREFABRICATED STRUCTURE A 1 EA 475,013.00$ 475,013.00$ $390,000.00 390,000.00$ $450,000.00 450,000.00$ 27 PREFABRICATED STRUCTURE B 1 EA 705,070.00$ 705,070.00$ $595,000.00 595,000.00$ $700,000.00 700,000.00$ 28 PREFABRICATED SHADE STRUCTURE 1 EA 79,545.00$ 79,545.00$ $90,000.00 90,000.00$ $100,000.00 100,000.00$ 29 CHAINLINK FENCING AND GATES 1 LS 317,860.00$ 317,860.00$ $668,000.00 668,000.00$ $545,000.00 545,000.00$ 30 CONCRETE SPLIT RAIL FENCING 210 LF 75.00$ 15,750.00$ $200.00 42,000.00$ $220.00 46,200.00$ 31 BALLFIELD AMENITIES 1 LS 182,635.00$ 182,635.00$ $210,000.00 210,000.00$ $250,000.00 250,000.00$ 32 PLAYGROUND AND FITNESS EQUIPMENT 1 LS 159,810.00$ 159,810.00$ $190,000.00 190,000.00$ $160,000.00 160,000.00$ 33 SKATE SPACE 1 LS 214,200.00$ 214,200.00$ $295,000.00 295,000.00$ $320,000.00 320,000.00$ 34 SITE FURNINSHING 1 LS 139,540.00$ 139,540.00$ $130,000.00 130,000.00$ $150,000.00 150,000.00$ 35 SITE SIGNAGE 1 LS 45,000.00$ 45,000.00$ $45,000.00 45,000.00$ $69,000.00 69,000.00$ 36 SOIL PREPARATION 1 LS 273,535.25$ 273,535.25$ $62,000.00 62,000.00$ $180,000.00 180,000.00$ 37 IRRIGATION SYSTEM 1 LS 283,015.00$ 283,015.00$ $300,000.00 300,000.00$ $175,000.00 175,000.00$ 38 LANDSCAPE PLANTING 1 LS 399,248.00$ 399,248.00$ $230,000.00 230,000.00$ $245,000.00 245,000.00$ 39 BARK MULCH AT PLANTING AREAS 316 CY 120.00$ 37,920.00$ $110.00 34,760.00$ $88.00 27,808.00$ 40 120-DAY LANDSCAPE MAINTENANCE 1 LS 25,375.00$ 25,375.00$ $45,000.00 45,000.00$ $40,000.00 40,000.00$ 41 EXISTING TREE AND TURD PROTECTION AND CARE 1 LS 22,250.00$ 22,250.00$ $10,000.00 10,000.00$ $17,000.00 17,000.00$ 42 ROCK BLANKET PAVING 420 SF 15.00$ 6,300.00$ $36.00 15,120.00$ $28.00 11,760.00$ TOTAL BASE BID (ITEMS 1-42)
(FOR COMPARISON ONLY)

ADD ALTERNATE
43 ADDITIVE ALTERNATE 01 - BASKETBALL COURT SLURRY SEAL 19790 SF 2.10$ 41,559.00$ $5.30 104,887.00$ $7.00 138,530.00$ TOTAL ADD ALTERNATE (ITEM 43)
(FOR COMPARISON ONLY)
GRAND TOTAL (ITEMS 1-43)
(FOR COMPARISON ONLY)
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 ** Document under review
SIGNED ADDENDUM NO. 6 x x
x x
x

INSURANCE CERTIFICATION

BIDDER'S STATEMENT OF SUBCONTRACTORS - PART I
x x
x x

BIDDER'S LIST FOR THE CITY OF SALINAS ENGINEERING AND TRANSPORTATION DEPARTMENT

UNITDESCRIPTION
6,915,983.00$ 6,638,392.25$
SIGNED ADDENDUM NO. 3
7,639,973.00$
SIGNED ADDENDUM NO. 2
x x
SIGNED ADDENDUM NO. 5

ITEMS TO BE SUBMITTED WITH PROPOSAL ON BID OPENING DATE

PROPOSAL
SIGNED ADDENDUM NO. 4 x x
x
x
ITEMS TO BE SUBMITTED BY LOW BIDDER AND SECOND LOWEST BIDDDER WITHIN 5 WORKING DAYS

BIDDER'S STATEMENT OF SUBCONTRACTORS - PART II

NON-COLLUSION DECLARATION OF SUBCONTRACTOR
7,501,443.00$
xBIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY, TECHNICAL ABILITY, AND EXPERIENCE x
NON-COLLUSION DECLARATION OF CONTRACTOR x
xx
x
7,020,870.00$
Monterey Peninsula Engineering
9009 Railroad Avenue, Oakland, California 94603
McGuire and Hester
(510)632-7676
192 Healy Ave, Marina, California 93933
(831)277-0137
x
x
x
x

BIDDER'S BOND
41,559.00$ 104,887.00$ 138,530.00$ 6,679,951.25$
SIGNED ADDENDUM NO. 1
x x
11/21/2024 11:26 AM \\Vsalsvr60\p\p\9350 Closter Park\BID OPERATIONS\Bid Tab\BidTab_ClosterPark_9350.xls Page 1 of 1

31 AGREEMENT
(To be completed and submitted for project award)
THIS AGREEMENT, made and entered into this day of , 20 , by and between the CITY OF SALINAS, a municipal corporation of the State of California, hereinafter called "City", and hereinafter called "Contractor",

WITNESSETH
FIRST: Contractor hereby covenants and agrees to furnish and provide all labor, materials, tools, appliances, equipment, plant , transportation, and all other things required or necessary to be furnished, provided or done, and build, erect, construct, and complete the work at the time and in the manner provided, and in strict accordance with the Plans and Specifications therefore, for CLOSTER PARK REVITALIZATION PROJECT NO. 9350,
2018 PARKS BOND ACT GRANT RECIPIENT PROJECT NO. SW-27-006 adopted by the Council of the City of Salinas on , 20 , and identified by the signature of Contractor and the signature of the Mayor of the City of Salinas.

SECOND: It is expressly understood and agreed that this Contract consists of the following documents, all of which are incorporated into this Agreement and made a part hereof as fully and completely as if set forth herein verbatim, to wit:
a. Notice Inviting Sealed Proposals.
b. Signed and executed Bid and Proposal of Contractor, and if any signed Addendum, as accepted by City.
c. Bidder’s Statement of Financial Responsibility, Technical Ability and Experience. d. Bidder’s Statement of Subcontractors Part I.
e. Bidder’s Statement of Subcontractors Part II.
f. Insurance Certification.
g. Completely executed and signed all required City of Salinas forms. h. Instructions to Successful Bidder and General conditions. i. Performance Bond.
j. Payment Bond (Labor and Materials Bond).
k. Certificate of Insurance.
l. The aforesaid Plans and Specifications.
m. Design Standards and Standard Specifications and Standard Plans, 2008 Edition, and revisions, or otherwise indicated in the specifications. n. 2023 State of California, Department of Transportation, Standard Specifications (For Construction of Local Streets and Roads.)
o. This Agreement.

Agreement – Cont.
32 THIRD: That said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work embraced and contemplated in this Agreement , and as set forth in the Proposal adopted by the City of Salinas, a true copy thereof hereto attached; also, for all loss or damage arising out of the nature of said work, from the action of the elements , or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the wor k until the acceptance thereof by the City of Salinas, and for all risk connected with the work, and for well and faithfully completing the work, and the whole thereof, in the manner and according to the said Plans and Specifications and the Provisions of this agreement and the requirements of the City Engineer under them, to wit: The prices as set forth in the Proposal of said Contractor for the work to be constructed and completed under this Agreement, which prices shall be considered as though repeated herein.

The Contractor and City hereby agree that the Contractor shall perform the work, and be paid the amount of bid items No. specified in the Proposal of the Contractor, for the as total price of
($ ) Dollars.

The undersigned Contractor further agrees to so plan the work and to prosecute it with such diligence that said work, and all of it, shall be completed on or before the expiration of the time specified in the Proposal after execution of the Contract on behalf of the City of Salinas and the receipt from the City of Salinas of a Notice to Proceed with the work.

FOURTH: The City of Salinas hereby promise s and agrees with said Contractor to employ, and does hereby employ, said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the price aforesaid, and hereby Contracts to pay the same at the time, in the manner , and upon the conditions set forth in the Specifications and the said parties, for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained
FIFTH: No interest in this Agreement shall be transferred by the Contractor to any other party, and any such transfer shall cause the annulment of this Contract, so far as the City of Salinas is concerned. All rights of action, however, for any breach of this Contract are reserved to City.

SIXTH: The Contractor shall keep harmless and indemnify the City of Salinas , its officers, agents, and employees from all loss, damage, cost , or expense that arises or is set up for infringement of patent rights of anyone for use by the City of Salinas, its officers, agents, or employees, or articles supplied by the Contractor under this Contract of which he/she is not entitled to use or sell. Contractor agrees to, at their own cost and expense, defend in court the City, its officers, agents, and employees in any action which may be commenced or maintained against them or any of the, on account of any claimed infringement of patent rights, arising out of this Agreement.

Contractor shall indemnify and save the City of Salinas, its officers, agents, and employees harmless against all claims for damages to person or property arising out of Contractor's execution of the work, or otherwise by the conduct of the Contractor or its employees, agents, Subcontractors, or others (includi ng the active and passive negligence of the City, its officers, agents, and employees) in connection with the execution of the work covered by this Contract and any and all costs, expenses, attorney's fees, and liability incurred by the City, its officers, agents, or employees in defending against such claims, whether the same proceed to Agreement – Cont.
33 judgment or not, except only those claims arising from the sole negligence or willful conduct of the City, its officers, agents, or employees. Further, Contractor at its own expense shall, upon written request by the City, defend any such suit or action brought against the City, its officers, agents, or employees.

Contractor shall reimburse the City of Salinas for all costs and expense s (including but not limited to fees for architects, engineers, attorneys, and other professional and court costs) incurred by the City in enforcing the Provisions of this Section.

SEVENTH: The Contractor agrees to immediately repair and replace all defective material and workmanship discovered within 1 year after acceptance of final payment by Contractor and to indemnify said City of Salinas against all loss and damage occasioned by any such defect, discovered within said 1 year, even though the damage or loss may not be ascertained until after the expiration thereof. Provided, however, that if such failure of the Contractor to perform should not, by reasonable diligence, be discoverable or discovered within said 1 year, then the obligation of the Contractor to repair and replace said defective material or workmanship shall continue until one year after the actual discovery thereof.

EIGHTH: Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

NINTH: Contractor agrees to comply with all applicable federal, state and municipal laws and regulations, including but not limited to California Labor Code Division 2, Part 7, Chapter 1.

Apprenticeship utilization: The Contractor agrees to comply with the Department of Apprenticeship Standards of the California Labor Code Section 1777.5 and the following:

Prior to commencing work on the awarded contract, the Contractor shall submit contract award information (form DAS 140) to all applicable apprenticeship program(s) that can supply apprentices to the site of the public work. A copy of this information shall also be provided to the City of Salinas.

The ratio of work performed by apprentices to journeyman employed in a particular craft or trade on the public work shall be no less than one hour of apprentice work for every five hours of journeyman work.

At the end of each month of work on the contract, the Contractor and Subcontractors shall submit a record of utilization of apprentices for the previous months work.

Within 60 days after concluding work on the contract, each Contractor and Subcontractor shall submit to the City of Salinas and to the apprenticeship program a verified statement of the journeyman and apprentice hours performed on the contract.

TENTH: Contractor agrees to comply with all requirements of the City of Salinas Local Hiring Preference Ordinance 2330, Salinas City Code Chapter 12, Article IV, which hereby establishes local hiring requirement procedures on Public Works Contracts, with respect to person(s) hired directly by the Contractor and all persons hired by the Contractor’s Subcontractor(s).

Agreement – Cont.
34 IN WITNESS WHEREOF, City has caused this instrument to be executed and its corporate name and seal to be hereunto attached by its Mayor, pursuant to resolution theretofore duly adopted by the Council of the City of Salinas, and Contractor has caused this instrument to be executed the day and year first hereinabove written.

CITY OF SALINAS, A Municipal Corporation

ATTEST: BY
Mayor
City Clerk

(Attach Notary Acknowledgment) Contractor (signature in blue ink) NOTE: Please refer to the “General Instructions to Low Bidder” for specific signature requirements.

I hereby approved the form of the foregoing Contract this day of , 20 .

Attorney for the City of Salinas
Checked by the City Engineer on

City Engineer

ALL SIGNATURES SHALL BE NOTARIZED EXCEPT THOSE OF CITY OFFICIALS

CERTIFICATE OF INSURANCE – Attachment A
35 CERTIFICATE OF INSURANCE
CERTIFICATE OF INSURANCE - Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability : ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation : as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either the Contractor shall cause the insurer to reduce or eliminate such self -insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

CERTIFICATE OF INSURANCE – Cont.
36 2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

5. If the services involve lead -based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead -based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a co py of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.

The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

37 DEPARTMENT OF INDUSTRIAL RELATIONS’ STATE LABOR CODE Labor Law Requirements
(CCR Title 8, Section 16421)

This public works project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). All work shall be in accordance with wage scales and applicable determinations made by the Director of the DIR, as p rovided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with §1771.

Penalties for violations may be applied by the DIR pursuant to the Labor Code §1813 and §1815.

The Contractor shall indemnify, hold harmless, and defend the City (with counsel reasonably approved by the City) against any claim for damages, compensation, fi nes, penalties, or other amounts arising out of the failure or alleged failure of any person or entity (including Contractor and its subcontractors) to pay prevailing wages as determined pursuant to Labor Code §1720, and hereby agrees to, §§1771- 1774; to e mploy apprentices pursuant to Labor Code §1777.5 et seq., and/or to comply with the other applicable provisions of Labor Code §1720 et seq., §§1771-1774, §1777.5 et seq., and the implementing regulations of the DIR in connection with the scope of work.

This indemnification section shall survive the expiration of the Term.

The Federal and State Labor Law requirements applicable to the Agreement are composed of, but not limited, to the following items:

1. Payment of Prevailing Wage Rates: All contractors, including subcontractors, shall pay no less than the prevailing rate of wages (Labor Code §1775), including the rates for holidays and overtime work (Labor Code §§1813 and 1815), to all workers employed in the execution of the contract (Labor Code §1774), pursuant to Labor Code §§1720-1784.

The prevailing rates are those issued as wage determinations by the DIR, for each craft, classification and type of work. The current wage rate information can be found at the DIR’s website at: https://www.dir.ca.gov/oprl/DPreWageDetermination.htm .
a. Copies of the prevailing rate of per diem wages are on file at City’s Public Works Department (principal place of office). Contractor shall post a copy of the determination of the Director of DIR of the prevailing rate of per diem wages at each job site.

2. Apprentices: Contractor and subcontractors shall employ registered apprentices on this public works Agreement pursuant to Labor Code §1777.5. All contractors on this project (prime and subcontractors) are required to submit the Division of Apprenticeship Standards’ (“DAS”) Public Works Contract Award Information (DAS 140) form to all applicable apprenticeship committees no later than 10 days before commencing work.

Additionally, all contractors are required to request registered apprentices (DAS 142 form).
a. Penalties for failure to pay prevailing wages (for non-exempt projects) and failure to employ apprentices include forfeitures and debarment under Labor Code §§1775 and 1777.7.

3. Certified Payroll Records: All contractors, including subcontractors, must maintain and file certified payroll records (“CPRs”) pursuant to Labor Code §1776. Additionally, all

38 contractors and subcontractors must furnish certified payroll records into the DIR’s Electronic Certified Payroll Reporting (“eCPRs”) database (https://efiling.dir.ca.gov/eCPR/pages/eCPROnlineForm.jsp ). Penalties apply to
Contractor and any Subcontractors for failure to do so under Labor Code §1777.

4. Subcontracting: Contractors are required to list all subcontractors hired to perform work on this public works agreement.

5. Proper Licensing/Registration: All contractors and subcontractors are required to be properly licensed, in accordance with the Provisions of Chapter 9 of Division 3 of the Business and Professions Code and subject to the requirements of §4104 of the Public Contract Code. In addition, all contractors including subcontractors must submit proof of current registration to perform public work, pursuant to Labor Code §1771.1. Contractors are required to be properly licensed and to require all subcontractors to be properly licensed. Penalties for employing workers while unlicensed under Labor Code §1021 and under the California Contractors License Law, found at Business and Professions Code §7000 et. seq.

6. Job Site Notices: Contractors are required to post all required notices (posters) on the job site in an area accessible to all workers, including subcontractors. Posters must be readable and placed in visible areas allowing workers to access the posters before, during, and after work shifts. Jobsites with multiple locations must include a portable poster board to ensure continued access to the information. Posters placed in foreman, supervisor, or employee vehicles, in an offsite job trailer, or inside a temporary restroom do not meet the posting requirement.

Posters may be printed from the DIR’s website at:
http://www.dir.ca.gov/wpnodb.html.

7. Nondiscrimination in Employment – Equal Employment Opportunity (“EEO”):

Employment discrimination is prohibited, pursuant to Labor Code §1777.6, the Government Code, and Title VII of the Civil Rights Act of 1964.

8. Kickbacks Prohibited: Contractors and subcontractors are prohibited from recapturing wages illegally by accepting or extracting “kickbacks” from employee wages pursuant to Labor Code §1778.

9. Acceptance of Fees Prohibited: Contractors and subcontractors are prohibited from accepting fees for registering any person for public work or for filling work orders on public works contracts, pursuant to Labor Code §§1779 and 1780.

10. Unfair Competition Prohibited: Contractors and subcontractors are prohibited from engaging in unfair competition as specified under Business and Professions Code §§17200 - 17208.

11. Workers’ Compensation: Contractors and subcontractors must be properly insured for Workers’ Compensation under Labor Code §1861. Contractor hereby represents that Contractor is aware of the provisions of Section 3700 of the Labor Code, which require every employee to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor will comply with such provisions before commencing the performance of the work of this agreement.

12. OSHA:

Contractors and subcontractors must abide by the Occupational, Safety, and Health Laws and regulations that apply.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-645, Version: 1
First Amendment for Janitorial Maintenance Services with Estrada Janitorial Services Approve a Resolution authorizing the City Manager to negotiate and execute First Amendment with Pedro C Estrada DBA Estrada Janitorial Services to add additional facilities and services to the scope of work and to increase the annual compensation by $61,800 for a total annual not to exceed $798,780.

City of Salinas Printed on 11/27/2024Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: DECEMBER 3, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, DIRECTOR
THRU: SEAN SCHMIDT, FACILITIES MANAGER
TITLE: FIRST AMENDMENT FOR JANITORIAL MAINTENANCE

SERVICES

RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager to negotiate and execute First Amendment with Pedro C Estrada DBA Estrada Janitorial Services to add additional facilities and services to the scope of work and to increase the annual compensation by $61,800 for a total annual not to exceed $798,780.

EXECUTIVE SUMMARY:

It is recommended that the City Council approve First Amendment to the City -Wide Janitorial Services agreement. The First Amendment will add certain facilities that were not included during the agreement’s formulation. In addition, s taff has determined that certain locations require additional services pressure washing to buildings , adding an additional day to the Salinas recreation center cleaning sc hedule, Community Center office space cleaning, Train Station window washing, adding cleaning to the TI space at City Hall, Post office and sweeping the City Hall basement, to the scope of work. The First Amendment will also add additional compensation to cover the additional costs for the additional services.

BACKGROUND:

On Ju ne 21 , 20 22, a Request for Proposals (“RFP”) for City Wide Janitorial Services was published via Planet Bids, an online bidding tool. A total of 45 vendors were notified, subsequently 13 registered as prospective bidders. A pre -proposal conference, attended by seven prospective bidders, was held on June 30. Proposals were due on July 22, at which time nine vendors submitted proposals for evaluation.

An evaluation committee, comprised of six, cross -departmental City staff members, was formed.

The committee conducted a thorough evaluation of the proposals, based on the criteria set forth in the RFP. Proposals’ prices were then evaluated using a points method and a final score assigned to each respondent per facility group. With the Points Method, the proposal with the lowest cost Page | 2
does not necessarily receive the maximum points allowed but rather is based on all 4 categories scored. Any local vendor was allotted 10%-point increase as identified in the RFP.

The City facilities requiring janitorial services consist ed of a mix of libraries, recreation centers, office/public buildings and park facilities. These include:

GROUP/CATEGORY FACILITY LOCATION
Libraries Cesar Chavez Library 665 Williams Road, 93905 John Steinbeck Library 350 Lincoln Avenue, 93901

Recreation Centers Bread Box Recreation Center 745 S. Sanborn Road, 93905 Central Park Recreation Center 420 Central Avenue, 93901 El Dorado Recreation Center 1655 El Dorado Drive, 93906 Sherwood Recreation Center 940 North Main St, 93905
Salinas Recreation Center 320 Lincoln Avenue, 93901
Fire House Recreation Center 1330 E. Alisal Street, 93905 Offices / Public Buildings Maintenance Yard 426 Work Street, 93901 Train Station 11 Station Place, 93901
City Hall and Rotunda 200 Lincoln Avenue, 93901
Permit Center 65 West Alisal Street, 93901
City Park Restrooms Various Locations
Other Facilities Sherwood Hall 940 N Main Street, 93906

In evaluating the facilities, Staff determined that for administrative purposes, the janitorial services agreement was awarded to Estrada’s Janitorial Service. The airport location decided that they will not be servicing that location as a part of the agreement.

The First Amendment will add 940 N Main St (Community Center), 100 West Alisal St (Post Office) 200 Lincoln Ave, City Hall, (Fire Admin) City Hall (Basement), 320 Lincoln Ave (Salinas Recreation Center) 11 Station Pl (Train Station) 100 West Alisal St (Post Office) to the scope of service. Contractor will also provide the following services Pressure washing to buildings , Window Cleaning, Sweeping, and added days to service . The First Amendment will also add additional compensation to cover the additional services.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

Page | 3
STRATEGIC PLAN INITIATIVE:

This action supports City of Salinas Strategic Plan 2022-2025 Goals and Strategies of economic development, public safety, youth and seniors, and effective and responsive government by maintaining city facilities clean for the public and employees.

DEPARTMENTAL COORDINATION:

The Maintenance Services division within Public Works Department worked hand in hand in the formulation of this amendment. Library, Recreation Park, and Facilities made up the committee and worked closely during the process. Legal staff will review the contract amendment agreement as to form and legality, while Finance will assist Public Works in the issuance of a purchase order and monitoring of progress payments.

FISCAL AND SUSTAINABILITY IMPACT:

Fund Appropriation* Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget Action (Date,
Resolution)
1100 60.6012-

63.4500
Outside services-
Maint Janitorial $83,700 $0.00 226 6/21/24, 22477
1100 60.6011-

63.4500
Outside services-
Maint Janitorial $106,320 $ 224 6/21/24, 22477
1200 55.6244-

63.4500
Outside services-
Maint Janitorial $19,200 $ 202 6/21/24, 22477
1200 55.6235-

63.4500
Outside services
Maint Janitorial $9,000 $1,800 184 6/21/24, 22477
1200 55.6234-

63.4500
Outside services-
Maint Janitorial $13,200 $1,800 182 6/21/24, 22477
1200 55.6239-

63.4500
Outside services-
Maint Janitorial $33,600 $1,500 192 6/21/24, 22477
1200 55.6240-

63.4500
Outside services-
Maint Janitorial $29,760 $ 194 6/21/24, 22477
1200 55.6247-

63.4500
Outside services-
Maint Janitorial $10,200 $1,800 206 6/21/24, 22477
Page | 4
Fund Appropriation* Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget Action (Date,
Resolution)
1000 80.8010-

63.5400
Outside services-
Maint Janitorial $46,800 $1,200 248 6/21/24, 22477
1000 50.5232-

63.4500
Outside services-
Maint Janitorial $18,000 $ 324 6/21/24, 22477
1000 50.5232-

63.4500
Outside services-
Maint Janitorial $105,000 $38,100 324 6/21/24, 22477
1000 50.5232-

63.4500
Outside services-
Maint Janitorial $54,600 $ 324 6/21/24, 22477
1200 55.6243-

63.4500
Outside services-
Maint Janitorial $28,800 $15,600 200 6/21/24, 22477
1200 55.5238-

63.4500
Outside services-
Maint Janitorial $178,800 $ 174 6/21/24, 22477

The yearly cost of $798,780 for current contract agreement City-Wide Janitorial Service for multiple city buildings is funded with General Funds from multiple accounts and the extra work will be funded from the same multiple account’s detailed in the table above.

ATTACHMENTS:

Resolution
Amendment No. 1
Agreement for Services

RESOLUTION NO. ____________ (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL AMENDING THE
JANITORIAL SERVICE AGREEMENT WITH PEDRO C. ESTRADA DBA ESTRADA

JANITORIAL SERVICES

WHEREAS, on June 21, 2022, the City issued a request for proposals (“RFP”) for city wide janitorial services at various city facilities; and

WHEREAS, pursuant to Resolution No. 22477, the City and Pedro C. Estrada dba Estrada Janitorial Services (“Contractor”) first entered into an agreement for Janitorial Services effective September 20, 2022, for Seven Hundred Thirty -Six Thousand, Nine Hundred Eighty Dollars ($736,980) pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, the City and Contractor desire to add additional facilities, 940 N Main St (Community Center), 100 West Alisal St (Post Office) 200 Lincoln Ave, City Hall, (Fire Admin) City Hall (Basement), 320 Lincoln Ave (Salinas Rec Center) 11 Station Pl (Train Station) to the scope of service. Contractor hereby agreed to provide the following services: Extra Cleaning to the Facilities, Pressure washing and Added days to service; and

WHEREAS, the City and Contractor desire to amend the Agreement to reflect the additional work that will be completed by the end of the contract term and by increasing the annual compensation rate by Sixty-One Thousand, Eight Hundred Dollars ($61,800) for a total amount of compensation of Seven Hundred, Ninety-Eight Thousand, Seven Hundred Eighty Dollars ($798,780).

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the City Manager to negotiate and execute First Amendmentwith Pedro C Estrada DBA Estrada Janitorial Services to add additional facilities and services to the scope of work and to increase the annual compensation by $61,800 for annual not to exceed $798,780.

PASSED AND APPROVED this 3rdth day of December 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk
2

Page 1 of 2 ends

Version: November 2023

AGREEMENT —AMENDMENT NO. 1 TO

AGREEMENT FOR CITY-WIDE JANITORIAL SERVICES

BETWEEN

PEDRO C ESTRADA DBA ESTRADA JANITORIAL SERVICE AND CITY OF SALINAS

This Amendment No. 1 to the Janitorial Services Agreement is entered into this 3rd day of December 2024, by and between the City of Salinas (the “City”) and Pedro C. Estrada DBA Estrada Janitorial Inc., (the “Contractor”).

City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, pursuant to Resolution No. 22477, the City and Contractor first entered into an agreement for Janitorial Services effective September 20, 2022, for Seven Hundred Thirty-Six Thousand, Nine Hundred Eighty Dollars ($736,980) to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, the City and Contractor desire to amend the Agreement to reflect the additional work that will be completed by the end of the contract term and by increasing the annual compensation rate by Sixty-One Thousand, Eight Hundred Dollars ($61,800) for a total compensation of Seven Hundred, Ninety Eight Thousand, Seven Hundred Eighty Dollars ($798,780); and

WHEREAS, the City and Contractor desire to add additional facilities, 940 N Main St (Community Center), 100 West Alisal St (Post Office) 200 Lincoln Ave, City Hall, (Fire Admin) City Hall (Basement), 320 Lincoln Ave (Salinas Rec Center) 11 Station Pl (Train Station) 100 West Alisal St (Post Office) to the scope of service. Contractor hereby agreed to provide the following services: Extra Cleaning to the Facilities, Pressure washing and Added days to service; and

WHEREAS, the City and Contractor desire to amend the Agreement to reflect the City Manager will execute any amendments or change orders with Estrada Janitorial Inc. for additional extra work that will be completed by the end of the contract term and by increasing the annual compensation rate by $61,800 for a revised total not to exceed $798,780.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. –Section, 1 of the Agreement is hereby amended to add the following to the scope of services described in Attachment B to the Agreement: 940 N Main St (Community Center), 100 West Alisal St (Post Office) 200 Lincoln Ave, City Hall, (Fire Admin) City Hall (Basement), 320 Lincoln Ave (Salinas Rec Center) 11 Station Pl (Train Station) to the scope of service. Contractor will also provide the following services Pressure washing to buildings, Window Cleaning, Sweeping, and added days to service.

2.– Section 4 of the Agreement is hereby amended to increase the annual amount of compensation by Sixty-One Thousand, Eight Hundred Dollars ($61,800). The total amount of compensation to be paid under the Agreement shall therefore not exceed Seven Hundred, Ninety-Eight Thousand, Seven Hundred, and Eighty Dollars. ($798,780).

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment No. 1 shall remain in full force and effect as originally written and shall be incorporated herein by this reference as if fully set forth herein.

Page 2 of 2 ends

Version: November 2023

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS

___________________________________
Rene Mendez, City Manager

APPROVED AS TO FORM:

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

Environmental Systems Inc

____________________________________
Printed name: __Pedro Estrada_________
Title: _______________________
DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 1 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

AGREEMENT FOR SERVICES BETWEEN

THE CITY OF SALINAS AND PEDRO C ESTRADA DBA ESTRADA JANITORIAL

SERVICE

JANITORIAL SERVICES FOR LIBRARIES, REC CENTERS, AND OTHER CITY

FACILITIES

THIS AGREEMENT is executed this 20th day of September 2022, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Pedro C Estrada dba Estrada Janitorial Service, a sole proprietorship (Hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: general janitorial services at libraries, rec centers and other city facilities. Scope of work is further discussed in City’s Request for Proposal for City Wide Janitorial Services, Attachment B and Contractor’s Proposal dated 07/22/22, Attachment C.

2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.

3. Term. The work under this Agreement shall commence upon approval from council and shall be completed by December 1st, 2025, unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, Sixty-One Thousand Four Hundred Fifteen Dollars ($61,415) per month, plus an hourly rate for emergency call backs (Items A1-A2; B1-B6; C1-C4; C6 and C7) as outlined in the Pricing Proposal Form included in Contractor’s Proposal, Attachment C. Contractor has no right of reimbursement for expenses under this Agreement.

Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 2 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.

13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 3 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

CITY OF SALINAS

__________________________________
Steven S. Carrigan
City Manager

APPROVED AS TO FORM:

_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney

CONTRACTOR

___________________________________

By (Printed Name):_Pedro Estrada__________________

Its (Title):___________________________Owner

Attachment A

Insurance Requirements

Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 4 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Coverage shall be at least as broad as:

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 5 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Special Risks or Circumstances
DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 6 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 7 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 8 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 9 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 10 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 11 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Attachment B

CITY-WIDE JANITORIAL SERVICES
REQUEST FOR PROPOSALS (“RFP”)

City of Salinas
200 Lincoln Avenue
Salinas, California
93901

Contents

1. BACKGROUND ..................................................................................................................................... 4

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 12 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

2. OBJECTIVE ........................................................................................................................................... 4

3. SCOPE OF WORK ................................................................................................................................. 4

4. PROPOSAL SCHEDULE....................................................................................................................... 5

5. EV ALUA TION AND SELECTION CRITERIA ................................................................................... 5

6. PROPOSAL FORMA T AND CONTENT .............................................................................................. 6

7. DIRECTIONS FOR SUBMITTING THE PROPOSAL ......................................................................... 9

8. INQUIRIES ............................................................................................................................................. 9

9. DISCRETION AND LIABILITY WAIVER ........................................................................................ 10

10. PROPOSERS RESPONSIBILITIES .................................................................................................... 10

11. SAMPLE AGREEMENT ..................................................................................................................... 10

12. FIDELITY BOND REQUIREMENT ................................................................................................... 10

13. TERM OF THE CONTRACT .............................................................................................................. 11

14. LICENSE REQUIREMENTS............................................................................................................... 11

15. SUBCONTRACTING .......................................................................................................................... 11

16. GENERAL REQUIREMENTS / PROVISIONS .................................................................................. 11

17. PERFORMANCE STANDARDS ........................................................................................................ 12

18. EXPECTATIONS ................................................................................................................................. 13

19. ADHERENCE TO ALL LOCAL, STATE AND FEDERAL LAWS AND REQUIREMENTS ......... 14

20. CONTRACTOR’S RESPONSIBILITIES ............................................................................................ 14 A. GENERAL CONDUCT ................................................................................................................. 14 B. KEY PERSONNEL ........................................................................................................................ 14 C. SUPERVISORS AND PROJECT MANAGER ............................................................................. 15 D. BACKGROUND CHECK ............................................................................................................. 15 E. HEALTH ........................................................................................................................................ 15 F. IDENTIFICATION AND UNIFORMS ......................................................................................... 15 G. PAYROLL & WAGE REPORT .................................................................................................... 16 H. NONDISCRIMINATION .............................................................................................................. 16 I. EMPLOYEE LIST ......................................................................................................................... 16 J. REMOV AL OF STAFF ................................................................................................................. 16 K. BACK-UP STAFF ......................................................................................................................... 17 L. UNAUTHORIZED PERSONNEL ................................................................................................ 17 M. PROHIBITED ITEMS ................................................................................................................... 17 N. CITY & PERSONAL PROPERTY OF CITY PERSONNEL ....................................................... 17 O. TELEPHONES ............................................................................................................................... 17 DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 13 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

P. HOURS OF WORK ....................................................................................................................... 18 Q. SPECIAL SERVICES .................................................................................................................... 18 R. CARE OF FACILITIES ................................................................................................................. 18 S. EMPLOYEE TRAINING PROGRAM .......................................................................................... 19 T. SAFETY PROGRAM .................................................................................................................... 20 U. SAFETY PROCEDURES .............................................................................................................. 20 V. TOOLS & EQUIPMENT ............................................................................................................... 20 W. MATERIALS & SUPPLIES .......................................................................................................... 21 X. CLEANING SCHEDULE .............................................................................................................. 21

21. DELIVERABLES REQUIRED OF SUCCESSFUL CONTRACTOR ................................................ 22

22. CONFIDENTIALITY ........................................................................................................................... 23

23. EX PARTE COMMUNICA TIONS ...................................................................................................... 23

24. CONFLICT OF INTEREST ................................................................................................................. 24

25. CONDITIONS TO AGREEMENT ...................................................................................................... 24

26. DISQUALIFICATION QUESTIONNAIRE ........................................................................................ 24

27. LIQUIDATED DAMAGES .................................................................................................................. 24 ATTACHMENT A – SAMPLE AGREEMENT ......................................................................................... 26 ATTACHMENT B – INSURANCE REQUIREMENTS ............................................................................ 28 ATTACHMENT C – PRICING PROPOSAL FORM ................................................................................. 30 ATTACHMENT C-1 – QUESTIONNAIRE ............................................................................................... 32 ATTACHMENT C-2 – DISQUALIFICATION QUESTIONNAIRE ......................................................... 34 ATTACHMENT D – FACILITY LOCA TIONS AND PERFORMANCE SCHEDULE ........................... 35 ATTACHMENT E – DECLARATION OF LOCAL BUSINESS ENTERPRISE FORM ......................... 55

1. BACKGROUND

The City of Salinas incorporated in 1873 and has served as a “full-service” city for more than 150 -years.

With more than 600 employees, Salinas has its own libraries, recreation centers, parks, police DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 14 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

headquarters, fire stations, and offices. These facilit ies are scattered throughout the 13 square miles of incorporated boundaries, that sits at the intersection of State Highways 101, 68 and 183. Salinas is 14 miles east of the Monterey Bay, and one hour south of San Jose.

The City is currently considering janitorial services for over 15 sites at various locations, all located within the City limits. Proposers are invited to submit a bid on all or a select few of the different locations, and each building will be awarded independent of the others to allow for the potential of more than one service provider to be awarded a portion of the work. The number of locations is subject to change and the City reserves the right to either add or delete locations, square footage and/or frequency of services(s). The successful contractor will be required to provide quality service with minimal call backs for service.

All contractors are required to register as a “Prospective Bidder” for this project on the Planet Bids Vendor Portal website when submitting a proposal and shall maintain their status as “Bidder” throughout the RFP process; Contractors that fail to do so shall be disqualified. Only registered “Prospective Bidders” for this RFP will automatically receive updates, notifications, and addenda when issued; Ho wever, it is the Contractor’s responsibility to the ensure that the forgoing have been received.

Contractors can register as a “Prospective Bidder” in one of two ways:

1. For FREE through Planet Bids Vendor Portal for the City of Salinas at https://www.planetbids.com/portal/portal.cfm?CompanyID=22949,

2. Directly via Planet Bids ’ website for a FEE at https://vendorline.com/register and sign up for City of Salinas’ bid opportunities.

For assistance in downloading the documents, contact Planet Bids online or by calling 818-992-1771.

2. OBJECTIVE

The purpose of these specifications is to define the janitorial services requirements for various facilities owned and operated by the City of Salinas. The objectives of the City are to secure a timely, consistent, and cost-effective janitorial service agreement from one or more contractors, to ensure clean and safe office facilities for employees and customers doing business with the City.

3. SCOPE OF WORK

The work covered in these specifications includes furnishing all labor, equipment, some suppli es and supervision necessary for complete janitorial service. It shall be understood that in addition to these services, all tasks incidental to cleaning functions not specifically listed but normally included in general janitorial practices will be provided. The City supports the use of non-hazardous cleaning agents and other safety and environmentally conscious practices. The City will consider innovative solutions and alternatives that will best accomplish the desired outcome.

4. PROPOSAL SCHEDULE

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 15 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

The following schedule has been established for this RFP . The City of Salinas reserves the right to modify this schedule if it is in its best interest to do so. Notice of changes shall be posted on Planet Bids via an Addendum to the RFP .

TASK DATE
Release of RFP 6-21-2022
Non-Mandatory Pre-Proposal Meeting, Job Walk 6-30-2022 Deadline to Submit Questions 7-5-2022
Responses to Questions Posted on Web 7-8-2022
Proposals Due 7-22-2022
Evaluation & Interviews (If Needed) 8-10-2022
City Council Award of Agreement 9-20-2022
Contract Work Begins 12-1-2022

Dates are subject to change.

A. Pre-Proposal Conference (Non-Mandatory): A Non-Mandatory pre-proposal conference will be held on 6-30-2022 @ 0900 in the City Council Rotunda 200 Lincoln Avenue, Salinas, CA. 93901.

The pre-proposal conference will allow for questions and clarifications concerning the City ’s RFP process and subsequent award of Agreement. All prospective Contractors will be required to signin prior to the Conference. In order to provide comprehensive answers and minimizes response time, Contractors are asked to submit questions in writing prior to the meeting. Questions can be submitted via Planet Bids project page:

https://www.planetbids.com/portal/portal.cfm?CompanyID=22949

B. Job Walk Site Visit (Voluntary): As a City -Wide service solicitation, facilities are scattered throughout. It is up to each Contractor to inspect these facilities during their normal business hours.

However, the City ’s largest facilities can be insp ected after the non -mandatory pre -proposal conference. The site inspections will allow the prospective proposers to become familiar with all conditions that may affect the performance and cost of the contract. Contractors should be familiar with the proposal prior to attending the informational meeting and the job walk.

A map of site locations is available in the solicitation (Attachment D).

5. EVALUATION AND SELECTION CRITERIA

The City will review all submittals and make a recommendation based upon the established evaluation criteria. After the proposals have been evaluated, if necessary, the highest ranked contractors will be interviewed. The City reserves the right to award this contract not necessarily to the contractor with the lowest cost proposal, but to the contractor that provides the best overall match to the service specifications, and which best serves the interest of the City. All contractors submitting a proposal will be notified in writing or via email as to their status in the selection process.

Proposals will be evaluated based on the following criteria:

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 16 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

A. 25% - Qualifications of Entity and Key Personnel – Includes the ability to provide the requested scope of services, the contractor’s financial capacity, recent experience conducting work of similar scope, complexity, and magnitude for other public agencies of similar size and references.

B. 15% - Approach to Providing the Requested Scope of Services – Includes an understanding of the RFP and of the project ’s scope of services, knowledge of applicable laws and regulations related to the scope of services.

C. 50% - Price Proposal – Price Proposals will be evaluated on the basis of the Total Estimated Annual Price submitted in Attachment C.

D. 10% - Innovative and/or Creative Approaches – Does the proposal seek efficiencies, safety, and other innovative ways to providing the services that provide additional efficiencies or increased performance capabilities.

Local Purchasing Preference: In accordance with Section 12 -28.040 of the Salinas Munic ipal Code, contractors that qualify as a local business enterprise shall receive a credit of ten percent of the total points.

If applicable, contractors should fill out and submit Attachment E-Declaration of Local Business Enterprise form.

The City will adhere to the following procedures in evaluating proposals. An Evaluation/Selection Committee (Committee), which may include members of the City's staff and possibly one or more outside experts, will screen and review all proposals according to the weighted criteria set forth above. While price is one basic factor for award, it is not the sole consideration.

Recommendation for award is contingent upon the successful negotiation of final contract terms.

Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concl uded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Contractor or withdraw the RFP .

6. PROPOSAL FORMAT AND CONTENT

So that competing proposals can be compared equally, contractors must assemble their proposals in strict adherence to the layout requirements. Failure to follow all proposal layout requirements may result in disqualification of your proposal for being nonresponsive.

Proposals should be b rief and concise, devoid of extraneous material and promotional information. They should be in sufficient detail to allow a thorough evaluation of the plan of work and its correlated costs.

The proposal must be assembled in the following order, with tabs separating each section:

COVER LETTER - Proposals shall be introduced by a cover letter signed by an individual authorized to bind the proposing entity. This letter should convey the company understanding of the contract scope and deliverables and the approach to successfully perform the required janitorial and porter services. The signature of an authorized representative must appear on the cover sheet of the contractor’s proposal. The signature shall be interpreted to indicate the contractor ’s willin gness to comply with all the terms and conditions set forth in this solicitation unless specific written exceptions are noted.

PROPOSAL QUESTIONNAIRE – Provide a signed Questionnaire. Refer to Attachment C1.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 17 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

QUALIFICATIONS - The information requested in this section should describe the qualifications of the firm or entity, key staff and sub-contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:

1. Names of key staff that participated on named projects and their specific responsibilities with respect to this scope of work.

2. A summary of your firm’s or entity’s demonstrated capability, including length of time that your firm has provided the services being requested in this RFP .

3. For private Proposers, provide at least three references that received similar services from your firm. The City the right of contract any of the organizations or individuals listed. Information provided shall include:

o Client Name o Project Description o Project start and end dates o Client project manager name, telephone number, and e-mail address.

4. Any public entity which submits a proposal should describe in detail how it currently performs services like those identified in the scope of work within its or other jurisdictions, including photographs, written policies and/or video of services p rovided. If you have performed these services under contract for another public entity, please provide references for those entities as set forth above for private Proposers.

5. Submit a list of contracts that have not been renewed or have been terminated in the past five years. List names, addresses, telephone number and contact persons.

6. If contractor or individual is totally or partially owned by another business organization that will be providing services, supplies, material or equipment to contractor or in any manner does business with contractor under this agreement, a detailed statement of the aforementioned should be included in the proposal.

STAFFING - Provide a list of individuals who will be working on this project and indicate the functions that each will perform and anticipated hours of service of each individual. Include a resume for each designated individual.

Submit the primary contacts (and management hierarchy/organization chart) that will be available for all aspects of the work. Include contacts for customer service and senior management. Identify the management staff to be assigned to this project and their relevant experience and qualifications to janitorial services similar in nature. Provide the number of full -time employees and the number of part -time employees performing the janitorial services as of the date of submission of your response to this RFP.

METHODOLOGY SECTION - Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFP . The Methodology Section should include:

1. An implementation plan that describes in detail (i) the methods, including controls by which your firm or entity manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 18 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

2. Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of this contract.

3. Detailed project schedule, a work plan, products, staffing, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion, including a complete transition plan. Include your plan to deal with fluctuation in service needs and any associated price adjustments.

4. Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be in order to complete the tasks specified in the Scope of Work.

5. Proposers are encouraged to provide additional inn ovative and/or creative approaches for providing the service that will maximize efficient, cost -effective operations or increased performance capabilities. In addition, the City will consider proposals that offer alternative service delivery means and methods for the services desired.

6. Proposers are also requested to identify any City owned facilities or property which Proposer would propose to use or lease, purchase, or rent from the City in connection with the services to be performed, including information about the terms of any proposed lease, purchase or use of such equipment and facilities, and how this proposed structure affects the overall cost proposal to the City.

7. Submit approach and understanding of requirements. Provide a detailed transition plan to begin services within 30 days after contract award.

8. Provide a detailed list of type and quantity of equipment that will be utilized at each location in the performance of this contract. The submitted equipment shall be kept current and operating in all facilities at all times for the life of the contract.

9. Provide the number of full-time employees and the number of part-time employees performing the janitorial services as of the date of submission of your response to this RFP .

10. Detailed written work plan, which shall include the following:

a) Backup staffing plan to cover absenteeism, vacations, etc.; b) The number and level of supervisors proposed;
c) The type and quantity of equipment to be used per building; d) Submit Employee background check procedures and security procedures . e) Provide an employee handbook or supporting documents that details employment benefits for janitorial employees such as paid holidays, vacation time and accrual rates, health benefits and any additional benefits that are available. f) Provide information on your safety program and how employees are trained.

PRICING PROPOSAL FORM – All Proposers are required to use the form in Attachment C to be submitted with their proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Proposals shall be valid for a minimum of 180 days following submission.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 19 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

INSURANCE COVERAGE – All Proposers must include in their proposal a written statement acknowledging they can provide all the insurance required in the Insurance Requirements section as referenced in the attached Certificate of Insurance Requirements Attachment B.

7. DIRECTIONS FOR SUBMITTING THE PROPOSAL

 Submit one (1) original and three (3) hard copies plus one (1) thumb-drive copy of your proposal in sufficient detail to allow for thorough evaluation and comparative analysis. In the event of a conflict between the original and any hard copy or thumb-drive copy, the original shall control.

 On the outside of your submittal package, indicate the name of the RFP: CITY-WIDE JANITORIAL

SERVICES-REQUEST FOR PROPOSALS

 Complete proposals must be submitted in sealed envelopes marked and received no later than 02:00 P .M. (P .S.T) on Friday, July 22, 2022, to the address below. Proposals will not be accepted after this deadline. Faxed or e-mailed proposals will not be accepted.

City of Salinas – City Hall
Office of the City Clerk
200 Lincoln Avenue
Salinas Ca 93901
RE: CITY-WIDE JANITORIAL SERVICES

This RFP does not commit the City to enter into an agreement or to pay any costs incurred for any services.

The City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFP , to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any propo sal. All proposals will become the property of the City of Salinas. If any proprietary information is contained in the proposal, it should be clearly identified.

8. INQUIRIES

Requests for clarification regarding this RFP must be submitted in writing via Planet Bids’ website Q/A tab and received no later than 5 pm on Tuesday, July 5, 2022. Written responses to timely inquiries will be posted on the Planet Bids website’s project page as they are received until Friday, July 8, 2022.

From the date that this RFP is issued until a firm or entity is selected and the selection is announced, firms or public entities are not allowed to communicate outside the process set forth in this RFP with any City employee other than the contracting officer listed above reg arding this RFP . The City reserves the right to reject any proposal for violation of this provision. No questions other than written will be accepted, and no response other than written will be binding upon the City.

9. DISCRETION AND LIABILITY WAIVER

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 20 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

The City reserves the right to reject all proposals or to request and obtain from one or more contractor ’s submitting proposals, supplementary information as may be necessary for City staff to analyze the proposals pursuant to the consultant selection criteria.

The City is not liable for costs incurred by contractors for the cost of the proposal. Contractors submitting a response to this RFP waive all rights to protest or seek any legal remedies whatsoever regarding any aspect of this RFP . All proposals shall be binding for a period of 90 days after the proposal due date. The City also reserves the following rights and options with respect to this RFP:

• To re-issue this RFP with or without change or modification, at any time prior to the City ’s execution of a Professional Services Agreement pursuant to this RFP; • To cancel this RFP with or without issuing another request for proposals; To supplement,
amend, substitute or otherwise modify this RFP at any time prior to the City ’s execution of a Professional Services Agreement pursuant to this RFP;
• To waive informality, defect, non-responsiveness and/or deviation from this RFP that is not, in the City’s sole judgment, material to the proposal;
• To request modification of some or all of the proposals following evaluation by the City; • To request clarifications of any proposals;
• To negotiate simultaneously, or otherwise, with one or more Respondents; and • To discontinue and resume negotiations with one or more Respondents

10. PROPOSERS RESPONSIBILITIES

Square footage is not the primary indicator of required service levels; proposers should fully review the specific performance schedule for each facility listed in Attachment D. By submittal of a proposal, the Contractor acknowledges it has evaluated the required services and can perform such services as indicated in the proposal specifications. The proposer, if awarded the contract, accepts the premises in their present physical condition and agrees to make no demands upon the City for any improvements or alterations thereof.

11. SAMPLE AGREEMENT

For the contractor’s information, a sample copy of the standard Services Agreement is included to this RFP as Attachment A. By submitting a proposal, the Contractor agrees to be bound by the requirements under this Agreement.

12. FIDELITY BOND REQUIREMENT

The Contractor shall obtain Fidelity Bonding for all employees performing work under this contract against theft of personal property. Include a copy of bond endorsement affecting such coverage or provide a letter from surety stating that your firm is bo ndable for the limit required (minimum of $5,000 per occurrence) if awarded the contract. Said bond must be furnished to the City within ten (10) days after notification of award. Such bond shall either name the City of Salinas as the insured oblige or inc lude an endorsement naming the City of Salinas as an additional oblige and providing for customary property coverage in favor DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 21 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

of the City of Salinas. If the Contractor does business as an individual, such Blanket Fidelity Bond shall cover himself or herself also as an individual as a protection to the City.

13. TERM OF THE CONTRACT

The contract entered shall be for three (3) years from the date of City Council approval, with the option of three one-year annual renewal extensions.

Sixty (60) days before the end of the initial term of this contract (from date Council awards initial contract), the Contractor shall advise the City in writing of its intent to extend the term of the contract for an additional term of one -year to commence on the first da y following the last day of the initial term and on the same terms and conditions as prescribed for the mutual term, or upon different terms which the Contractor shall specify in writing. The City shall, within thirty (30) days of receipt of such advice, n otify the Contractor in writing of its acceptance or rejection of such extension, and if any changes were made in the contract.

These provisions regarding extension shall be applicable to each succeeding one -year term if granted.

14. LICENSE REQUIREMENTS

Contractor shall possess a valid City of Salinas business license and the license must be valid prior to award and throughout the term of the Agreement. The contractor is also required to comply with City of Salinas local hiring preference Ordinance 2 330, Salinas City Code Chapter 12, Article IV, incorporated herein by reference, with respect to person(s) hired directly by the contractor to all persons hired by the contractor’s subcontractor(s). All contractors that qualify must comply with the State o f California Property Service Worker Protection Act, (effective January 1, 2018), and register with the Labor Commissioner ’s Office prior to the RFP due date of Friday, July 22, 2022. For more information concerning this requirement, please visit the Department of Industrial Relations website at:

https://www.dir.ca.gov/dlse/Janitorial_Providers_Contractors.html

15. SUBCONTRACTING

No portion of the work covered by these specifications can be subcontracted or assigned without prior approval of the City. Any subcontractor who will provide services shall have successfully passed a background check prior to commencing work. Contractor s hall bear the expense of any subcontractor background checks. Any subcontractor that will provide services under this Agreement will be registered and be compliant with the Department of Industrial Relations Property Service Workers Protection Act.

16. GENERAL REQUIREMENTS / PROVISIONS

The contractor is responsible for the cleanliness and sanitation of the building. The description of each service area is to be used as a guideline. The description does not attempt to describe every detail or feature of the facility that is to be maintained by the contractor.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 22 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

The intent of these specifications is to define the janitorial services requirements for various facilities owned and operated by the City of Salinas included in this agreement. Both the task descriptions and the number of days per year that each task is to be performed are itemized. From that information and a non-mandatory job walk/inspection of each facility except Police and Communications facilities, the potential contractor is required to provide the Monthly Labor Hours and cost per facility, with a total for each on the Price Proposal Form Attachment C. All measurements provided are approximate and should be confirmed by the Contractor.

Notwithstanding any other provisions of this proposal, the Contractor warrants that the services, equipment, and supplies furnished shall be of the best quality as specified.

The City may make reasonable investigations deemed necessary and proper to determine the ability of a contractor to perform the wor k, and the contractor shall furnish the City all information requested for this purpose.

17. PERFORMANCE STANDARDS

These specifications define the minimum level of service and frequency deemed acceptable. It is intended that the Contractor will schedule his/her operations to meet or exceed these requirements. It is further intended that the contractor shall put forth a level of effort to provide a thorough cleaning of the facilities, not merely a surface cleaning. Some examples include but are no t limited to; floors shall be waxed and buffed for a gloss shine, carpeted floors shall be completely and thoroughly vacuumed, windows shall be cleaned to where all film, smudges, and streaks are removed, and the restroom facilities cleaned and polished to approach the sanitary levels of a hospital.

1. It is the objective of the City to obtain full cleaning performance in accordance with the terms of the specifications and at the quality standards of work set forth in this Agreement. To this end, the City is contracting for the complete performance of ea ch cleaning job as specified in this Agreement.

Therefore, deductions (Liquidated Damages) for tasks not completed or not satisfactorily completed shall be made in accordance with the schedule detailed herein.

2. The City’s Project Manager or designee shal l contact the contractor by cell phone, telephone, fax, or email to notify them of performance issues. The City ’s Project Manager shall also notify the contractor of written complaint(s) received from building occupants.

a. Each site will have its own assigned point of contact for daily communication as required. All Communication with on -site point of contact should also include City Project Manager.

Please see Section 20 (Contractor ’s Responsibilities) sub section C (Supervisor ’s and Project Manager).

3. The City’s Project Manager or designee shall maintain a file of incoming complaints whether they be written, oral, or by telephone. This file shall contain the date, time, building, name of the person making the complaint, phone number and time the cont ractor was notified, or a copy of the notification letter and fax record.

4. Major problems require immediate attention and shall be responded to and corrected within two (2) hours. Examples of major problems include, but are NOT limited to: toilets not cleaned, not stocking DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 23 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

sufficient paper products in large areas, offices not cleaned, or trash not removed, etc. The City ’s Project Manager or designee shall have authority to classify a complaint as major or minor.

5. Minor problems require correction during t he next day ’s normal clean up, however a continuing record of minor complaints shall result in a deduction. Examples of minor problems include, but are not limited to a trash can not emptied, a small area not vacuumed, toilet paper in one stall out, etc.

6. Failure by the contractor to respond to specific complaints as stated above, as well as preventing continuing occurrences of such complaints, may result in deductions of invoiced payments or termination of this Agreement.

7. Proof of performance and adhe rence to specifications shall be upon the contractor. Support such as test results, technical data, or other pertinent information shall be supplied by the contractor at no cost to the City. The City shall be the sole judge as to the adequacy of supporting documentation.

8. Failure to clean an entire building or site shall result in a separate deduction for nonperformance.

In the event the contractor doesn ’t complete all of the required nightly, weekly or monthly services as scheduled and outlined in the specifications, the contractor will be required to make corrections of all discrepancies at a mutually agreed upon schedule. After three (3) occurrences of nonperformance within a 12-month period, the City, at its discretion, may begin default proceedings.

The contractor, to handle an instance of nonperformance, shall send personnel to the missed site within two hours of notification of an event of nonperformance for immediate servicing of that location. However, this shall not relieve the contractor of being charged the deductions or this counting towards the three occurrences. If the contractor does not respond in two hours, the City’s Project Manager may exercise the City’s right to terminate for default.

9. Failure of the contractor to appear on any scheduled workday without the advance approval of the City’s Project Manager, or his designee, shall result in the deduction of the total daily cost for that location.

10. Contractor’s billing shall be done on a timely basis. The successful contractor shall submit monthly invoices for work completed in the previous month.

18. EXPECTATIONS

The contractor shall render the City facilities clean, defined as “free of dirt, pure, spotless, sanitary, sterile, and uncontaminated.” This includes timely removal of trash, dirt, dust, cobwebs, and other waste.

Frequency: Janitorial services will vary and shall be provided as noted in Attachment D -Facility Locations and Performance Schedule. The work schedule for completing daily services requirements is defined in the specifications for each location (See Attachment D). The task/frequency schedule indicates the minimum acceptable cleaning frequencies. Janitorial Services shall in no way interfere with the normal work of City employees.

Holidays / Meeting Schedules: There will be certain City holidays on which Contractor may need to provide service. All City facilities are dynamic due to their programmed use; and some locations will require service on holidays, and others will not. Maintenance Services will provide a schedule of which building will require holiday service.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 24 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

It is expected that the awarded contractor shall be made aware of current meeting schedules, holidays and other work routines within the facility and conduct his/her work in such a manner as to cause no interference with the execution of City business.

Changes: Changes in the areas serviced and/or specifications may be necessary during the term of this agreement. Changes in the contract and corresponding changes in compensation may be implemented upon mutual written agreement of the City and the Contractor. The City reserves the right to add or delete services at any time with 30 days written notice to vendor. If services are requested, the vendor is required to prov ide a cost estimate detailing them as an attachment to the proposal along with prices, where applicable, which may be offered as an addendum for the term of this contract agreement.

Deficient Performance: City reserves the right to deduct from the payme nts due or to become due to the Contractor for deficient performance. The amount of such deductions will be based on the value and extent of the unsatisfactory work. A copy of the City inspection record for the facility, with associated deduction calculation will be furnished to the Contractor prior to a deduction being made. All work determined by the City’s Project Manager to be defective or deficient in any of the requirements shall be remedied by the contractor at the contractor’s expense and in a manner acceptable to the City of Salinas.

19. ADHERENCE TO ALL LOCAL, STATE AND FEDERAL LAWS AND

REQUIREMENTS

The Contractor shall adhere to all current applicable federal, state, and local laws, codes and ordinances, including, but not limited to, those promulgated by CAL -OSHA, California Department of Industrial Relations, the California State Department of Health Services, FED-OSHA, and EPA.

20. CONTRACTOR’S RESPONSIBILITIES

A. GENERAL CONDUCT

Contractor shall be responsible for, but not limited to, the following:

• Adherence to schedules
• Maintenance or replacement of cleaning equipment
• Notifying city of any personnel changes
• Training of new personnel

B. KEY PERSONNEL

It is essential that the contractor provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Contractor must agree to assign specific individuals to the key positions.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 25 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• The contractor agrees that, once assigned to work under this contract, key personnel shall not be removed or replaced without written notice to the City.

• If key personnel are not available for work under this contract for a continuous period exceeding thirty calendar days or, are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the City, and shall, subject to the concurrence of the City, replace such personnel with personnel o f substantially equal ability and qualifications.

C. ON-SITE POINT OF CONTACT AND PROJECT MANAGER

The contractor shall provide qualified English -speaking supervision in all areas of operations. The Supervisor shall work with City of Salinas personnel in planning and scheduling work for completion of tasks. The Contractor shall furnish only employees who are authorized, competent and skilled for work under this contract. Two working supervisors are required during all shifts. The working supervisors shall verify the cleanliness of facilities prior to releasing contractor ’s personnel each day.

The Contractor shall designate in writing to the City ’s Project Manager, the name of the person assigned as the Contractor ’s Project Manager with full authority to administer the terms of this Agreement. The Contractor ’s Project Manager shall have the capa bility to receive complaints by telephone or e -mail to facilitate timely corrective actions. An answering service or answering machine shall NOT be an acceptable means of contact for the Contractor ’s Project Manager. This representative shall be available Monday through Friday 7:30 a.m. through 5:00 p.m.

Contractor shall meet in conference with the City ’s Project Manager or designee at a time to be agreed upon for administration of work, including review of inspection reports if requested. (City staff will be responsible for completing weekly inspection reports on all facilities). At a minimum, inspection reports for the previous one - month period shall be reviewed by the City ’s Project Manager or designee and the Contractor ’s Project Manager at the first meeting of the following month.

D. BACKGROUND CHECK

The contractor’s employees who will work in buildings owned by the City of Salinas shall be required to be cleared through the City of Salinas Police Department Criminal Investigation procedure pr ior to employment. The cost of this background check will be the responsibility of the contractor. Upon receipt of notice of award from City of Salinas Public Works Department, the contractor must supply personnel information within ten (10) working days.

E. HEALTH

All personnel shall be in good health and free of contagious diseases. Contractor shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the contractor allow the use or presence of alcohol or drugs on the premises or in the building.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 26 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

F. IDENTIFICATION AND UNIFORMS

All personnel shall wear uniforms, furnished by the contractor, at all times during the performance of this work. The contractor ’s work force shall be neat and clean in appearance and shall wear a uniform with the contractor’s name and/or logo permanently affixed to it. Uniforms shall consist of shirt and full-length pants and be mutually agreed to by the contractor and City. Uniforms will at all times be clean and neat in appearance. Employees shall not wear red or blue colored shirts, shoes, hats or scarfs that are often represented as gang related clothing or accessories. Closed toe and heeled shoes shall be worn for proper safety during tasks being perform ed. Employees shall wear an identification badge with the employee ’s picture, name and company name on the face of the badge. The badge must be worn in plain sight, above the waist at all times while the employee is on City property. This requirement inclu des all remote locations. The contractor ’s employees are required to provide proper identification when requested by City or security personnel. Any employee that does not comply with this requirement shall be required to leave City facilities. There is no exception to this requirement, which is to ensure only authorized contractor ’s employees are in City facilities.

G. PAYROLL & WAGE REPORT

The minimum pay rate for janitorial service personnel shall not be less than the California minimum wage rate. Contractor shall complete a Payroll and Wage report in such form as to validate employee's employment with the firm, which shall be made available to the Public Works Director and/or his designee, upon request, concurrent with the monthly invoicing. The m onthly payment will not be made until such report, when requested, is received and found acceptable by the Public Works Director and/or his designee.

H. NONDISCRIMINATION

The contractor shall not engage in discrimination in employment of persons because of race, color, national origin, ancestry, sex, or religion of such persons. Violation of this provision may result in the imposition of penalties under the Labor Code Section 1735.

I. EMPLOYEE LIST

The contractor shall provide to the City ’s Project Manager or designee an accurate list of all personnel who have any relationship to work performed within the scope of this Agreement, prior to the employee starting work. List data shall indicate personnel by building(s) in which they are assigned to work, and must include full names, aliases, home addresses, home telephone numbers, copies of drivers’ licenses and social security cards. Changes to the list shall be reported, in writing, to the City ’s Project Manager within one working day. Employe es terminated by the contractor shall be reported the same day to the City ’s Project Manager, unless it is after hours, then the next business morning shall be acceptable.

J. REMOVAL OF STAFF

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 27 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

The City requires the contractor to remove all contractor personnel from City property who are deemed careless, incompetent, insubordinate, objectionable, or whose continued employment on the job is deemed to be contrary to public health, safety and welfare. If, in the opinion of the City, an employee of the contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, upon City request, the contractor shall remove that employee from all work under this contract. It is the responsibility of the contractor to provide the proper training for their employees.

K. BACK-UP STAFF

The contractor shall provide sufficient backup staff to cover absenteeism or extend exis ting work force hours to compensate for absent staff. The backup staff shall adhere to the same background and security screenings as regular staff. The City reserves the right to request additional backup staff as deemed necessary.

L. UNAUTHORIZED PERSONNEL

Employees of the contractor shall not be assisted nor accompanied by any individual that is not an employee of the contractor, while performing duties related to the Agreement. This includes friends, children and/or other relatives. Employees of the contractor that violate this stipulation shall be deemed objectionable to the City and shall not be allowed to work in City facilities.

M. PROHIBITED ITEMS

Contractor’s employees shall be prohibited in the use or possession of the following items while working on City premises: guns, knives, other weapons, alcohol and/or controlled substances.

Contractor’s employees shall not be under the influence of alcohol or illegal drugs. Any employee violating this policy shall be removed immediately from City facilities and replaced with acceptable personnel.

N. CITY & PERSONAL PROPERTY OF CITY PERSONNEL

The contractor shall direct their employees against the unauthorized reading and disclosing of materials and documents available in the facilities of the City and against unauthorized use of City and personal property, such as: telephones, radios, copy machines, computers, terminals, fax machines, calculators, etc., which may be in any of the City facilities. The contractor shall be responsible to see that contractor’s employees do not disturb papers on desks, tables, or cabinets, and do not open desk drawers or cabinets. Found item(s) shall be turned in at the end of each shift to the contractor’s supervisor. The supervisor shall return the item(s) to the City’s Project Manager within twenty-four (24) hours.

O. TELEPHONES

Telephones shall not be used by the contractor or its employees for personal or business reasons with the following exception(s): to report need of emergency medical aid, fire or need of law DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 28 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

enforcement, (use ‘9-911’) and notification to the Salinas Police Department of damage as required in this Agreement. Any calls to numbers other than those above will be considered a violation of this Agreement and grounds for immediate termination.

P. HOURS OF WORK

The contractor shall provide no less than the m inimum number of estimated hours per evening as provided in the Contractor's proposal and subsequent contract award. Any amount less than this minimum per building may be deducted from the Contractor's billing. The amount of deduction will be calculated on an hour-for-hour basis, utilizing the Contractor's hourly proposal amount (total dollars divided by total hours). The City shall be the sole judge of any performance discrepancies.

Q. SPECIAL SERVICES

In the event special or unusual conditions, the City Staff may require the Contractor to provide additional janitorial or cleaning services not covered by these specifications. Payment will be made at a rate negotiated with the Contractor. These services will be billed as part of the next regularly scheduled Contractor ’s invoice but will be listed separately on the invoice along with standard contract charges. Orders for special services may be placed orally (in the event of an emergency) or in writing by the City Staff designee. All written orders will describe the service to be provided and will state the negotiated fee which the Contractor will be compensated. Except in the event of an emergency, in no event shall the City be liable to the Contractor for payments for any extra work performed by the Contractor, unless the Contractor performs such work by WRITTEN directive of the City.

R. CARE OF FACILITIES

Contractor's employees shall regularly observe the general condition of all buildings and report problem areas to Contractor's supervisor or lea d custodian. Contractor shall be responsible for knowledge of and use of all fire alarms and fire prevention equipment. In case of emergency, and or in the event that someone blocks the gates from being closed or refuse to leave the facility/restrooms, con tact 911. Contractor ’s employees shall notify the City ’s Communication Center by dialing 911 and shall then call City’s Project Manager, or their designee, immediately.

Contractor shall report all required non -emergency repairs by contacting the City ’s Pr oject Manager, or his designee.

Security: Contractor’s personnel shall not be allowed in City facilities outside of normal business hours unless they are performing work for the Contractor. All Contractor personnel are required to provide proof of identity when requested to do so by City personnel. Keys shall not be left in the door locks. The Janitorial Services con tractor shall be responsible for securing/locking the interior and exterior portions of the building during hours to be specified by the City ’s Project Manager or his/her designee. All workspaces shall be locked, and the lights turned off when cleaning in each area has been completed. Security lights (as directed) shall be turned on prior to leaving the facility.

Keys required by the contractor will be furnished by the City to designated contractor employee and shall be returned to the City on demand. Elect ronic security system (where installed) shall be properly disarmed and armed each time after -hours access is made. All exit doors are to remain locked while the contractor is in the space. The contractor is not to block open occupant or exterior doors for any reason. The contractor is not to assist entry of anyone except contractor, employees DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 29 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

or Police/Fire personnel. Close and lock any exterior windows. Contractor ’s personnel shall immediately report to their supervisor and City personnel, problems dealing with unauthorized or suspicious persons, conditions indicating theft, break-in or vandalism, and building system failures.

The Contractor ’s employees shall provide an incident report with photos to document any vandalism, graffiti, and other damages obser ved during janitorial shift to Project Manager. The Contractor’s employees shall report to emergency personnel within twenty -four (24) hours, situations such as: fire, smoke, unusual odors, broken pipes, leaky faucets and valves, or floods, and take appropriate safety measures.

Keys: The Janitorial Services contractor shall be issued building keys, where applicable, for the performance of services as specified herein. Should a lost or stolen key jeopardize the security of the particular City facility, the contractor shall be solely responsible for all costs incurred by the City in re-keying the lock system. No keys shall be duplicated.

Alarm System : Where applicable, the contractor shall be charged a minimum of one hundred dollars ($100.00) per call -out should contractor, while in the process of entering or leaving the facility, misuse the security alarm system.

Damages: The Janitorial Services Contractor will be responsible for all damages to the facility or contents caused by the Janitorial Services Contractor or their staff during the performance of their duties.

Protection & Restoration : The Contractor shall protect all furnishings and improvements from damage by its operations. All damage shall be repaired or replaced, at the option of the City, at the Contractor’s expense within a reasonable time after notification of such damage. Repairs and/or replacements shall be equal to original in all aspects.

Removal of items : The Contractor ’s employees shall not remove any items from the job sites except that which has been specifically authorized by the City of Salinas in writing.

Energy Conservation: Contractor shall instruct all employees performing work within the facility to utilize methods which will maximize energy conservation. This shall include the turning on of light fixtures ONLY IN THE AREAS where work is in progress and turning off all lights when work is completed.

S. EMPLOYEE TRAINING PROGRAM

The Contractor’s employees shall be trained in the following areas, prior to being assigned to work under this contract:

1. Proper cleaning techniques required to perform the standards of the specifications, in accordance with this contract;

2. Specific location training;

3. Contract specification cleaning requirements, including the use of Green Seal certified cleaning products and other methods (micro -fiber clothes, etc.) to reduce the use of DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 30 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

chemicals. This training will be performed at each facility. Each employee shall be required to sign a copy of the specifications to acknowledge cleaning requirements;

4. All personnel are also required to receive all appropriate safety training in all aspects of custodial/housekeeping operations from the contractor. Records to substantiate these requirements must be made available to the City within 24 hours of a request.

T. SAFETY PROGRAM

The Contractor shall submit to the City, a written safety program and IIPP . This program shall include at a minimum, detailed training procedures in the following:

1. Safe work habits;

2. Safe use of cleaning chemicals (right-to-know) MSDS Sheets;

3. Safe use of cleaning equipment;

4. The use of equipment, signs, barriers, or other devices, to protect the building occupants or equipment;

5. Proper handling of hazardous materials and biological waste (blood-borne pathogens);

6. Recognizing hazardous or other materials, which are not allowed for use in this contract.

U. SAFETY PROCEDURES

All cleaning chemicals shall be stored in properly labeled containers at all times.

1. The Contractor shall provide a floor care procedure using products that meet American Society of Testing Materials (ASTM) and CSMA standards.

2. Any additional or replacement staff hired throughout the life of the contract shall also complete safety traini ng prior to beginning work in the City facilities. Documentation of training completion shall be submitted to the City’s Facility Maintenance Supervisor.

V. TOOLS & EQUIPMENT

The contractor shall furnish and maintain all equipment necessary for properly maintaining the City buildings. The contractor shall provide an equipment inventory list, identifying all equipment by age and condition to provide the services required by this contract. Contractor shall furnish and keep in good working order all necessary tools, equipment and supplies, including, but not limited to, carpet cleaners, stripper and waxes, soaps, cleaners, mops, brooms, buffers, ladders, hoses, HEPA vacuum cleaners, trash liners, cleaning rags, and all other cleaning equipment. The City of Salinas reserves the right to inspect equipment to be used to perform this contract. Any equipment determined to be in poor condition must be replaced immediately, at the contractor ’s expense.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 31 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Failure to provide suitable equipment for carrying out a ll requirements of this contract may be grounds for termination.

W. MATERIALS & SUPPLIES

All cleaning supplies, materials, and tools used in the performance of this contract shall be of good commercial quality, suitable for the purpose intended, and shall provide results necessary to provide the high standards of cleanliness required under this contract. All cleaning processes used shall meet high standards of safety and effectiveness for commercial applications in high traffic areas and shall not damage the facilities being cleaned. The City shall have the right to prohibit the use of any process, material, supply or tool which may damage City property, or which may be a risk to employees, the public, or others using City facilities.

The contractor shall provide all other chemicals, supplies, and equipment. All cleaning chemicals and other supplies used by the Custodial/Janitorial Services contractor must be used in accordance with all federal, state, and local laws, comply with Material Safety Dat a Sheets (MSDS) standards and be used in conjunction with necessary safety equipment. Material Safety Data Sheets (MSDS) must be on-site and available for all chemicals stored and used within a service area on the first day of the contract.

The contractor shall post copies of MSDS (Material Safety Data Sheets) for all chemicals used in each custodial closet in compliance with OSHA Hazard Communication Standard 29 CFR 1910.1200. This shall include labeling the contents of all secondary type plastic bottle s or containers. The City would prefer the use of “Green Seal” or other non- hazardous/biodegradable cleaning products in all of its buildings where possible.

The City will supply all toilet paper, paper towels, toilet seat covers, sanitary napkins and disposable bags, hand soap, and urinal screens to the Custodial/Janitorial Services contractor. All supplies remain property of the City and may only be used at the specified site. City shall also provide at its expense all utilities, including lights, power and water. Contractor shall stock and refill all restroom dispensers, as outlined in this section of the RFP document.

Janitorial closets located in City facilities will be assigned to the Contractor for storing supplies. The closets used by Contractor shall be kept clean and free of debris and odor at all times. All supplies and equipment stored in any City janitorial closet shall be stored in a neat and orderly manner and in such a way as to prevent injury to City staff, the public, or Contractor’s employees. The Contractor will be required to sign out for City supply items. Usage of the City supply items will be closely monitored by the City ’s Facility Maintenance Supervisor. All products and supplies shall be fully used and any unauthorized usage o f City supply items by the Contractor will be grounds for immediate termination of the contract.

X. CLEANING SCHEDULE

1. Cleaning shall not start earlier than thirty (30) minutes after the end of normal business hours as related to each facility (see specific information on hours for each location listed in Attachment D). These times are subject to change under the directio n of the City ’s Project Manager.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 32 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

2. The Contractor shall provide the City ’s Project Manager a monthly schedule showing the estimated number of labor -hours, date to be accomplished, and task to be performed, to accomplish the contract requirements.

3. In the event an evening meeting is being conducted in a facility, the Contractor shall be responsible for proper cleaning of the used area, provided the meeting ends by 11:00 p.m. All cleaning shall be completed before the start of next normal business day.

4. The Contractor shall maintain a schedule for floor stripping, waxing, carpet cleaning and hot water extraction for all City facilities and provide to the City ’s Project Manager a copy of the monthly completed and scheduled work on the first workday of every month.

5. Contractor shall notify the City Forty -Eight (48) hours in advance when floors or carpets are being cleaned so items can be removed from the floors.

6. The Contractor shall maintain a schedule for quarterly interior and exterior window washing and provide to the City ’s Facility Maintenance Supervisor a copy of the scheduled work a minimum of 2 weeks in advance, and a copy of the quarterly completed work o n the first workday.

21. DELIVERABLES REQUIRED OF SUCCESSFUL CONTRACTOR

The successful contractor(s) shall submit the following items to the City within thirty (30) days of initiation of the contract award:

A. Complete work schedule for weekly, monthly, quarterly, semi -annual and annual services for all facilities. Schedule shall include set day and location for monthly review meetings with the City ’s designee;

B. Schedule of all employees of the Contractor and the buildings to which they are assigned, along with the labor-hours to perform the required work at each building;

C. Copy of the current Material Safety Data Sheet (MSDS) for all chemicals that will be used in the performance of the contract;

D. List of all cleaning products (brand names) to be utilized, how each will be used, and the Green Seal Standards (if applicable) that are met;

E. Documented list of employee training programs showing that all employees have been trained according to specifications of the proposal prior to the commencement of the contract;

F. Enter into a Services Agreement with the City of Salinas (form provided in Attachment A). The Agreement will be submitted to City Council for execution with the award of the contract.

(Items G through K are required within then (10) working days from notice of award)

G. City of Salinas business license.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 33 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

H. Proof of Contractor’s current registration with the State Department of Industrial Relations and it ’s in compliance with all provisi ons of the Property Service Workers Protection Act, California Labor Code Sections 1420-1434.

I. Copy of Certificate of Insurance which shows compliance with the attached requirements and naming the City of Salinas as an additional insured (see Attachment B for detailed insurance requirements).

J. Provide a completed and signed W-9 form for your company.

K. Employee Dishonesty Insurance (Fidelity Bond). Contractor shall provide Employee Dishonesty Insurance including a Third-Party Fidelity/Crime Bond covering City of Salinas property in the care, custody or control of the Contractor with a liability limit of not less than $50,000.

22. CONFIDENTIALITY

The California Public Records Act (Cal. Govt. Code Sections 6250 et seq.) mandates public access to government records. Therefore, unless information is exempt from disclosure by law, the content of any request for explanation, exception, or substitution, response to this RFP , protest, or any other written communication between the City and contractor, shall be available to the public. The City intends to release all public portions of the proposals following the evaluation process at such time as a recommendation is made to the City Council.

If contractor believes any communication contains trade secr ets or other proprietary information that the contractor believes would cause substantial injury to the contractor ’s competitive position if disclosed, the contractor shall request that the City withhold from disclosure the proprietary information by marki ng each page containing such proprietary information as confidential. Contractor may not designate its entire proposal as confidential nor designate its Price Proposal as confidential.

Submission of a proposal shall indicate that, if contractor requests that the City withhold from disclosure information identified as confidential, and the City complies with the contractor ’s request, shall assume all responsibility for any challenges resulting from the non - disclosure, indemnify and hold harmless the City from and against all damages (including but not limited to attorney’s fees that may be awarded to the party requesting the contractor information), and pay any and all costs and expenses related to the withholding of contractor information. contractor sha ll not make a claim, sue, or maintain any legal action against the City or its directors, officers, employees, or agents concerning the disclosure, or withholding from disclosure, of any contractor information. If contractor does not request that the City withhold from disclosure information identified as confidential, the City shall have no obligation to withhold the information from disclosure and may release the information sought without any liability to the City.

23. EX PARTE COMMUNICATIONS

Contractor and contractors’ representatives should not communicate with the City Council members about this RFP . In addition, contractors and contractors ’ representatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 34 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

evaluation panel, with the exception of the submitting questions on the City ’s Planet Bids bid portal regarding this RFP until after Agreement Award. Contractors and their representatives are not p rohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

A "contractor" or "contractors’ representative" includes all of the contractor’s employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the contractor ’s proposal, and any individual or entity who has been requested by the contractor to contact the City on the contractor’s behalf.

Contractors shall include the Ex Parte Communications form with their proposals certifying that they have not had or directed prohibited communications as described in this section.

24. CONFLICT OF INTEREST

The contractor warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code sections 1090 et seq., or sectio ns 87100 et seq., during the performance of services under any Agreement awarded. The contractor further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.

25. CONDITIONS TO AGREEMENT

The selected contractor will execute an Agreement for Services with the City describing the Scope of Services to be performed, the schedule for com pletion of the services, compensation, and other pertinent provisions. The contract shall follow the sample form of Agreement provided as Attachment A to this RFP, which may be modified by City. All Proposers are directed to particularly review the indemni fication and insurance requirements set forth in the sample Agreement.

The terms of the agreement, including insurance requirements have been mandated by the City and can be modified only if extraordinary circumstances exist. Submittal of a proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample Agreement for Services.

26. DISQUALIFICATION QUESTIONNAIRE

Contractors shall complete and submit, under penalty of perjury, a standard form of questionnaire inquiring whether a contractor, any officer of a contractor, or any employee of a contractor who has a proprietary interest in the contractor, has ever been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local government project because of a violation of law or safety regulation and if so, to explain the circumstances. A proposal may be rejected on the basis of a contractor, any officer or employee of such contractor, having been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local project because of a violation of law or a safety regulation. See Attachment C-2.

27. LIQUIDATED DAMAGES
DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 35 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Once the work has commenced, should the contractor fail to perform, as specified, the services required and agreed to, the City will have been damaged by that lack of performance. Since it is difficult to define the amount of damage caused, contractor shall agree to the following liquidated damages:

1. Should trained personnel not report to provide the services required by the contract, the City will incur damages; and liquidated damages of Two Hundred Fifty and no/100 Dollars ($250.00) per occurrence will be deducted from payments due the on the Contract or Contractor will be notified of the assessment of liquidated damages in writing within twenty-four (24) hours of failure to report.

2. Should Contractor fail to perform under the terms of the contract, the City will incur damages.

Contractor will be notified in writing within twenty -four (24) hours of the failure to perform, and performance shall be required within twenty -four (24) hours after receipt of such notice. If the performance failure is not corrected within twenty -four (24) hours of receipt of notice, the City will incur damages; and liquidated damages of Two Hundred Fifty and no/100 Dollars ($250.00) per occurrence will be deducted from payments due the Contractor.

3. Liquidated damages of Two Hundred Fifty and no/100 Dollars ($250.00) per occurrence will continue to be deducted from payments due the Contractor until the performance failure is remedied.

Liquidated Damages: Failure of the Contractor to respond to problems referred to them by the City within the time limits established above shall result in the following deductions from invoiced payments:

1. Major problems not responded to within the established time limits will result in a deduction of 5% of the monthly cost of cleaning the entire building;

2. Minor problems not responded to within the established time limits will result in a deduction of one (1) day’s cost of cleaning for the entire building experiencing the problem (the formula to arrive at the deduction is: facility monthly cost divided by workdays in month = per day cost of cleaning that location);

3. Nonperformance deductions shall be equal to 100% of the monthly charge for the missed facility;

4. Continued reporting of major and minor compliance failures of 5 or more for any month will result in a 10% deduction of the total monthly contract cost;

5. Inspection reports (completed by City staff) for a one -month period will be reviewed at the first meeting of the following month. Should these inspectio n reports indicate an overall unsatisfactory rating for the prior month; the City will impose a 10% deduction of the total monthly contract cost on the next payment. (Inspection reports will be discussed weekly between the Contractors’ Project Manager and the City’s Project Manager or designee such that the Contractor will be informed by the City of the aforementioned process.

These liquidated damages are intended to act as an incentive for the Contractor to perform in full compliance with the specifications.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 36 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

ATTACHMENT A – SAMPLE AGREEMENT

AGREEMENT FOR SERVICES BETWEEN

THE CITY OF SALINAS AND XXX

THIS AGREEMENT is executed this ____ day of ___________, 201_, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and [___________] (Hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 37 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: _________________

3. Term. The work under this Agreement shall comm ence date of start of work and shall be completed by date of end of work unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, _______________. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City ’s approval of Contractor ’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

6. Insurance. Contractor shall procure and mainta in for the duration of this Agreement insurance meeting the requirements specified in hereto in Exhibit __.

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, a nd volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 38 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisi ons will continue in full force without being impaired or invalidated in any way.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations, including all Department of Industrial Relations’ State Labor law requirements. This Agreement shall be governed by and construe d in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

ATTACHMENT B – INSURANCE REQUIREMENTS

Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection w ith the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 39 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liab ility: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liabilit y and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: The Contractor shall cause the insurer to reduce or eliminate such self -insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

General liabi lity coverage can be provided in the form of an endorsement to the Contractor ’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 40 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

2. For any claims r elated to this project, the Contractor ’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

5. If the services involve lead -based paint or asbestos identification/remediation, the Contractor ’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to re quire complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Special Risks or Circumstances
DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 41 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

City reserves the right to modify these requirements, including limits, based on the nature o f the risk, prior experience, insurer, coverage, or other special circumstances.

ATTACHMENT C – PRICING PROPOSAL FORM

Provide hourly rates, along with estimated annual pricing in accordance with the City ’s current requirements, as set forth in this RFP . Also provide your firm’s proposed Staffing Plan on a separate sheet of paper. Proposer should use a separate form to state pricing for any added value.

Pricing shall remain firm for a minimum of three (3) years. Any and all requests for pricing adjustments for follow-on contract renewal periods shall be provided no later than sixty (60) days prior to the end of the contract period. Any such proposed price adjustments shall not exceed The Bureau of Labor Statistics Consumer Price Index (CPI) data for All Urban Consumers in area: San Francisco-Oakland-San Jose, CA, All Items, Not Seasonally Adjusted, “annualized change com paring the original proposal month and the same month in the subsequent year. (This information may be found on the U.S. Department of Labor ’s website at www.bls.gov.)

BUILDING LOCATION MONTHLY
LABOR
HOURS

MONTHLY
COST
ANNUAL
COST
A. LIBRARIES
A1 Cesar Chavez Library 615 Williams Road,
93905

A2 John Steinbeck Library 350 Lincoln Ave, 93901

TOTAL ANNUAL COST FOR LIBRARIES

BUILDING LOCATION MONTHLY
LABOR
HOURS

MONTHLY
COST
ANNUAL
COST
B. RECREATION CENTERS
B1 Bread Box Recreation
Center
745 S. Sanborn Road,
93905

B2 Central Park Recreation
Center
420 Central Avenue,
93901

B3 El Dorado Recreation
Center
1655 El Dorado Drive,
93906

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 42 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

B4 Salinas Recreation
Center
320 Lincoln Avenue,
93901

B5 Fire House Recreation
Center
1330 E. Alisal Street,
93905

B6 Sherwood Recreation
Center
940 North Main Street

TOTAL ANNUAL COST FOR RECREATION CENTERS

BUILDING LOCATION MONTHLY
LABOR
HOURS

MONTHLY
COST
ANNUAL
COST
C. CITY FACILITIES
C1 Maintenance Yard 426 Work Street, 93901
C2 Train Station 11 Station Place, 93901
C3 City Hall Rotunda 200 Lincoln Avenue,
93901

C4 Permit Center 65 West Alisal Street,
93901

C5 Salinas Municipal
Airport
Multiple Locations
C6 Sherwood Hall 940 N. Main Street,
93906

C7 City Park Restrooms
(Nightly gate locking /
Daily restroom
cleaning)

Various Locations

TOTAL ANNUAL COST FOR OTHER CITY FACILITIES

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 43 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

ATTACHMENT C-1 – QUESTIONNAIRE

In addition to the written proposal that demonstrates the Contractor ’s understanding of the RFP , each Proposal shall also include responses to the questions below.

Brochures and advertisements will not be accepted as a direct response to the questionna ire. A qualifying proposal must address all items. Incomplete questionnaires may be rejected.

1) What sets your company apart from the rest? Why should City of Salinas utilize the services from your organization?

2) Describe your firm’s qualifications to provide the service specified in this RFP. Provide the firm’s vision and mission statements, and key services offered.

3) What are some of your firm’s professional affiliations and accreditations?

4) Is your company, either presently or in the past, been involved in any litigation, bankruptcy, or reorganization for any reason? If so, please provide dates and resolution.

5) Has your organization ever failed to complete any work awarded to it?

6) What will be the mode of communication between onsite staff, shift leads, management and City of Salinas staff?
DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 44 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

7) What will be the corrective action procedure to ensure that problems are solved quickly and not repeated?

8) Describe your firm ’s established “proactive” Quality Control program that you will be providing to the City to ensure a high level of performance is maintained on a consistent basis. Include any examples of forms currently being utilized and their particular function/use.

9) Provide details on how your firm will meet the requirements of California Labor Code 1060 -1065 Displaced Janitor Opportunity Act. How many employees do you plan to hire or retain to provide the services specified in this RFP?

10) Will there be a dedicated site/account supervisor and what will be the duties and responsibility of this position? Will that person be responsible for other accounts/contracts?

11) How will your organization handle shortages in staffing levels as a r esult of vacations, illness, terminations, etc.?

12) Include a summary of your firm’s training and injury/illness prevention and safety programs.

13) Is your firm planning to subcontract portions of the work? Yes No If yes, indicate the name of the subcontractor(s) and the portion of the work that will be subcontracted in each case.

14) Please provide a detailed list of the equipment that will be used to complete the requirements of this contract. Will there be equipment stored on site to perform the day-to-day duties?

15) What chemicals will be used in the course of cleaning? Please provide a detailed list of the product and their purpose. Do any of these chemicals conform to green cleaning methods as describe d in Green Seal Standards and the U.S. Green Building Council?

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 45 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

ATTACHMENT C-2 – DISQUALIFICATION QUESTIONNAIRE

The Contractor shall complete the following questionnaire and submit with Proposal:

Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?

___________ Yes __________No

If the answer is yes, explain the circumstances in the following space.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 46 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

________________________
Signature of Contractor

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 47 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

ATTACHMENT D: FACILITY LOCATIONS AND PERFORMANCE

SCHEDULE
DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 48 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

A1 Cesar Chavez Library, 615 Williams Road

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 49 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Approximately 25,000 square feet consisting of public library area, staff ’s work areas, and general office space and meeting rooms, and five (5) restrooms.

Normal Operating Hours: 10:00am to 8:00pm depending on day of the week

Days of Service: Six Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday, Saturday

 Restrooms and General Daily Services: Six days a week, Monday thru Saturday.  Carpet (including area rugs) Vacuuming: Three days a week: Monday, Wednesday, Friday.  On Tuesday and Thursda y of each week an additional restroom service is to be provided at approximately 1:30pm.

Daily Service to Include the Following:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean title walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
• Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, bookshelves, tables and computer stations in the general public areas, etc. • Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
• Spot-clean walls, glass, doors, doorframes, and partitions. • Sweep and dust mop all non-carpeted floors.
• Damp mop as needed, not less than twice a week, all non-carpeted floors. • Empty shredders and recycle containers into the correct recycle bins. • Vacuum upholstered surfaces.
• Weekly, place recycle bins outside for pickup.
• Inspect towel dispenser batteries and change batteries if needed. • Inspect kitchen and clean sink, counter tops, and floor as needed.

Weekly Services:
• Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. • Clean windowsills and remove cobwebs.
• Inspect/Replace waterless urinal cartridges.
• Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 50 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors throughout the library.
• Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. • Clean air supply and exhaust fans/vents in office area and restrooms. • Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and clean all non-fabric window coverings.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi -annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities a t City facilities. • Provide a crew and all necessary equipment and materials to clean all the carpet throughout the library using an extraction method, including area rugs. • Provide a crew and all necessary equipment and materials to clean ALL upholstered furniture and treat with Scotch-Guard.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time, clean all non-fabric window coverings. • Clean air supply and exhaust fans/vents in office area and restrooms.

Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any annual services. All annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.

A2 Steinbeck Library, 350 Lincoln Avenue

Approximately 28,770 square feet consisting of public library areas, staff’s work areas, and six restrooms.

Normal Operating Hours: 10:00am to 8:00pm depending on day of the week

Days of Service: Six Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday, Saturday

 Restrooms and General Daily Services: Six days a week, Monday through Saturday.  Carpet Vacuuming: Three days a week. Monday, Wednesday, Friday.  Additional restroom service is to be provided six days a week, Monday thru Saturday, at approximately 3:30 pm.

Daily service to include the following:

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 51 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
• Dust office furniture, counter tops, ledges, windowsills, handrail s, picture frames, telephones, bookshelves, tables and computer stations in the general public areas, etc. • Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all non-carpeted floors.
• Damp mop, as needed, not less than twice a week, all non-carpeted floors. • Empty shredders and recycle containers into the correct recycle bins. • Vacuum upholstered surfaces.
• Weekly, place recycle bins outside for pickup.
• Inspect towel dispenser batteries and change batteries if needed. • Inspect kitchen and clean sink, counter tops, and floor as needed.

Quarterly Services:
• Give City of Salinas a minimum of 10 days advance notice before performing any quarterly services.

All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and materials to clean, strip, and wax all hard surface floor throughout the library.
• Provide a crew and all necessary equipment and materials to machine scrub the hard surface floors in the restrooms.
• Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi -annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and materials to clean all the carpet throughout the library using an extraction method including area rugs. • Provide a crew and all necessary equipment and materials to clean ALL upholstered furniture and treat with Scotch-Guard.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

B1 Bread Box Recreation Center, 745 S. Sanborn Road

Approximately 5,570 square feet consisting of a recreation center, fine arts & teen lounge, office spaces, and two restrooms.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 52 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Normal Operating Hours: 8:00 am to 10:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday

Daily service to include the following:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
• Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. • Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all non-carpeted floors.
• Damp Mop as needed, not less than twice a week, all non-carpeted floors. • Empty shredders and recycle containers into the correct recycle bins.

Vacuum upholstered
surfaces and carpets (including area rugs)
Place recycle bins outside for pickup weekly.
• Inspect towel dispenser batteries and change batteries if needed.

General Weekly Services at the Fine Arts & Teen Lounge and Offices:
• Vacuum upholstered surfaces and carpets (including area rugs). • Empty waste receptacles.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. • Clean air supply and exhaust fans/vents in office area and restrooms.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 53 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Provide a crew and all necessary equipment and materials to clean all wall -to-wall carpets and throw rugs using extradition method.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

B2 Central Park Recreation Center, 420 Central Avenue

Approximately 1,400 square feet consisting of a recreation center, two restrooms and kitchen.

Normal Operating Hours: 12:00 pm to 5:30 pm

Days of Service: Three Days a Week
Monday, Wednesday, Friday

Daily service to include the following:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
• Inspect kitchen and clean as needed sink, counter tops, oven, and floor. • Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. • Empty all waste baskets and food waste receptacles. Replace liners in wastebaskets only as needed.
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all non-carpeted floors.
• Damp mop as needed, not less than twice a week, all non-carpeted floors. • Empty shredders and recycle containers into the correct recycle bins. • Vacuum upholstered surfaces and carpets including area throw rugs. • Place recycle bins weekly outside for pickup.
• Inspect towel dispenser batteries and change batteries if needed.

Quarterly Services:

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 54 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed ou tside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Kitchen area and Multipurpose Room.
• Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. • Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi -annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and materials to clean all wall -to-wall carpets and throw rugs using extraction method.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

B3 El Dorado Recreation Center, 1655 El Dorado Drive

Approximately 3,397 square feet consisting of a recreation center, staff work areas, two restrooms, and kitchen.

Normal Operating Hours: 8:00 am to 9:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday

Daily service to include the following:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
• Inspect kitchen and clean as needed sink, counter tops, oven, and floor. • Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. • Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all non-carpeted floors.
• Damp mop as needed, not less than twice a week, all non-carpeted floors. • Empty shredders and recycle containers into the correct recycle bins. • Vacuum upholstered surfaces and carpets including area rugs.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 55 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Weekly, place recycle bins outside for pickup.
• Inspect towel dispenser batteries and change batteries if needed.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the office area and multi-purpose room.
• Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.

Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi -annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and materials to clean all wall -to-wall carpets and throw rugs using extraction method.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

B4 Salinas Recreation Center, 320 Lincoln Avenue

Approximately 16,207 square f eet consisting of a recreation center, gymnasium, office space, three restrooms and one kitchen.

Normal Operating Hours: 8:00 am to 9:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday
For ten weeks mid-January through March, Sunday service will also be required.

Daily service to include the following:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 56 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

General Daily Services:
• Dust office furniture, counter tops, ledges, handrails, picture frames, telephones, etc. • Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all non-carpeted floors.
• Damp mop as needed, not less than twice a week, all non-carpeted floors. • Empty shredders and recycle containers into the correct recycle bins. • Vacuum upholstered surfaces and carpets including area rugs. • Weekly, place recycle bins outside for pickup.
• Inspect kitchen and clean as needed sink, counter tops, oven, and floor. • Inspect towel dispenser batteries and change batteries if needed.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors in the main lobby and kitchen.
• Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. • Clean air supply and exhaust fans/vents in office area and restrooms.

Clean all glass inside
and out in main office area and lobby area.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi -annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and mat erials to clean all wall -to-wall carpets and throw rugs using extraction method.
• Clean and wax the floor in the gymnasium.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

B5 Fire House Recreation Center, 1330 E. Alisal Street

Approximately 11,244 square feet consisting of a recreation center, staff work areas, four restrooms and one kitchen.

Normal Operating Hours: 8:00 am to 9:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 57 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Daily service to include the following:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

Stock sanitary pad containers.

General Daily Services:
• Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. • Empty all waste baskets/replace liners in wastebaskets only as needed. • Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all non-carpeted floors.
• Damp mop as needed, not less than twice a week, all non-carpeted floors. • Empty shredders and recycle containers into the correct recycle bins. • Vacuum upholstered surfaces and carpets including area rugs. • Weekly, place recycle bins outside for pickup.
• Inspect kitchens and clean as needed sink, counter tops, oven, and floor. • Inspect towel dispenser batteries and change batteries if needed.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Front Office, Hallway area, Multi-Purpose Room, and Meeting Room. • Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi -annual services to be pe rformed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and materials to clean all wall -to-wall carpets and throw rugs using extraction method.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

B6 Sherwood Recreation Center, 920 North Main Street

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 58 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Approximately 11,244 square feet consisting of a recreation center, gymnasium, workout room, office space, community room, four restrooms, and one kitchen.

Normal Operating Hours: 8:00 am to 9:00 pm

Days of Service: One Day a Week
Friday

Weekly Services:
• Provide a crew and all necessary equipment and materials to clean and scrub the gymnasium floor. • Turn on all faucets and allow water to run.
• Flush all toilets.

C1 Maintenance Yard, 426 Work Street

Approximately 3,397 square feet consisting of general office space and three restrooms.

Normal Operating Hours: 7:30 am to 5:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, and Friday

Daily service to include the following:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
• Dust office furniture, counter tops, ledges, windowsills, handrails, picture frames, telephones, etc. • Empty all waste baskets and food w aste receptacle. Replace liners in wastebaskets only as needed.
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all non-carpeted floors.
• Damp mop as needed, not less than twice a week, all non-carpeted floors. • Empty shredders and recycle containers into the correct recycle bins. • Vacuum upholstered surfaces and carpets.
• Weekly, place recycle bins outside for pickup.
• Inspect towel dispenser batteries and change batteries if needed.

Weekly Services:
• Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 59 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Clean windowsills and remove cobwebs.
• Inspect/Replace waterless urinal cartridges.
• Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Front Office area and Meeting Room.
• Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. • Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

C2 Train Station, 11 Station Place

Approximately 5,000 square feet consisting of office space and four restrooms.

Normal Operating Hours: 10:00 am to 8:00 pm

Days of Service: Seven Days a Week

Daily service to include the following:

Public Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers. • Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries.

Lobby Area:
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop lobby hard surface floors.
• Wet mop lobby hard surface floors.
• Clean glass inside and out on glass doors at main building entrances.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 60 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. • Clean windowsills and remove cobwebs.
• Inspect/Replace waterless urinal cartridges.
• Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to clean, strip, and wax all h ard floor surfaces in the Front Office area and Meeting Room.
• Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. • Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi -annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Machine scrub all hard surface floors.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

C3 City Hall and Rotunda, 200 Lincoln Avenue

Approximately 50,000 square feet consisting of office space, ten restrooms and one kitchen.

Normal Operating Hours: 8:00 am to 8:00 pm

Days of Service: Seven Days a Week

Daily service to include:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers. • Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries.

General Daily Services:
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all non-carpeted floors.
• Empty all wastepaper receptacles and food waste receptacles. Replace clean liners as necessary Wet mop as needed, not less than twice a week, all non-carpeted floors. • Clean glass inside and out on glass doors at main building entrances.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 61 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Dust flat surfaces.
• Vacuum carpeted areas.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. • Clean air supply and exhaust fans/vents in office area and restrooms.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi -annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings. • Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.

C4 Permit Center, 65 W. Alisal Street

Approximately 29,807 square feet consisting of office space, six restrooms and two kitchens.

Normal Operating Hours: 8:00 am to 6:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, and Friday

Daily service to include the following:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

General Daily Services:
• Dust office furniture, counter tops, ledges, handrails, picture frames, telephones, etc.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 62 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Empty all waste baskets and food waste receptacle. Replace liners in wastebaskets only as needed.
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all hard surface floors.
• Mop as needed, not less than twice a week, all floors. • Empty shredders and recycle containers into the correct recycle bins. • Vacuum upholstered surfaces.
• Weekly, place recycle bins outside for pickup.
• Inspect kitchen and clean as needed sink, counter tops, oven, and floor. • Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries. • Vacuum carpet twice weekly.
• Clean glass inside and out on glass doors at two main building entrances.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Clean air supply and exhaust fans/vents in office areas and restrooms. • Clean all interior glass inside and out and all glass inside and out at two main entrances to the building.
• Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi -annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and materials to clean all wall -to-wall carpets and throw rugs using extraction method.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

C5 Salinas Municipal Airport (Multiple Locations)

TERMINAL BUILDING, 30 Mortensen Avenue
Approximately 1,630 square feet consisting of lobby area and restrooms.

Normal Operating Hours: Seven days a week
Monday thru Friday: 8:00 am to 5:00 pm
Saturday and Sunday: 8:00 am to 4:00 pm

Days of Service:
• Restrooms & Lobby: Seven Days a Week

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 63 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Daily service to include the following:

Restrooms (Seven Days a Week):
• Empty all waste-paper receptacles and replace liners as needed. • Empty sanitary waste receptacles in restroom.
• Spot-clean doors as needed.
• Clean and disinfect washbasins, toilet bowls, and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution.
• Clean all dispensers, mirrors, tile walls, and partitions.

Refill soap, towel, tissue, and
seat cover dispensers.

Lobby (Seven Days a Week):
• Dust lobby furniture and counter tops.
• Empty all waste baskets and food waste receptacle. Replace liners as needed. • Spot-clean walls, glass/wood doors, and doorframes.
• Sweep and dust mop vinyl floors and stairs.
• Damp mop vinyl floors and stairs (Three Days a Week and Spot Clean as needed) . • Vacuum door mats.
• Clean/disinfect drinking fountain.

Weekly service to include the following:

Restrooms:
• Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. • Clean ledges and windowsills.

Lobby:
• Dust windowsills, picture frames, and clean/disinfect handrails. • Empty recycle containers into the correct recycle bins. • Wipe down furniture with neutral cleaner.
• Disinfect all doorknobs, desks, keyboards, phones, etc.

Restrooms:
• Machine scrub tile floors.
• Clean all windows surfaces inside/outside and exhaust fans cover.

Lobby:
• Clean all windows surfaces inside/outside and air supply vents. • Dust fire suppression lines and remove cobwebs inside and outside.

BUILDING 240, 240 Mortensen Avenue
Approximately 1,235 square feet consisting of lobby, breakroom, and restrooms areas.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 64 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Normal Operating Hours: 8:00 am. to 6:00 pm.

Days of Service:

Restrooms: Three days a week. Monday, Wednesday, Saturday. Lobby:

Three days a week. Monday, Wednesday, Saturday.

Breakroom: Three days a week. Monday, Wednesday, Saturday.

Daily service to include the following:

Restrooms (Three Days a Week):
• Empty all wastepaper receptacles and replace liners as needed. • Empty sanitary waste receptacles in restroom.
• Clean and disinfect washbasins and toilet bowl.
• Disinfect underside and tops of toilets.
• Clean floors with germicidal solution.
• Clean all dispensers, mirrors, vinyl walls, and doors. • Refill soap, tissue, and seat cover dispensers.

Lobby (Three Days a Week):
• Dust lobby furniture and counter tops.
• Spot-clean glass doors and doorframes.
• Vacuum carpet.

Breakroom (Three Days a Week):
• Empty all wastepaper receptacles and food waste receptacle. Replace liners as needed. • Sweep and dust mop all linoleum floors.
• Damp mop linoleum floors.
• Clean/disinfect kitchen sink and counter.
• Refill towel dispensers.

Weekly service to include the following:

Lobby:
• Dust windowsills, picture frames, and clean/disinfect handrails.

Disinfect all doorknobs,
desks, keyboards, phones, etc.

Breakroom:
• Inspect towel dispenser and change batteries if needed. • Empty recycle containers into the correct recycle bins.

Restrooms:
• Clean exhaust fans cover and Scrub linoleum floors.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 65 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Lobby:
• Clean all windows surfaces inside/outside, air supply vents, and dust blinds.

Machine scrub
or scrub linoleum/tile floors.

Breakroom:
• Scrub linoleum floor.

Lobby:
• Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.

Airport Office, 342 Airport Boulevard
Approximately 2400 square feet consisting of conference room, breakroom, res trooms and general office space.

Normal Operating Hours: 8:00 am. To 5:00 pm.

Days of Service: Two Days a Week
Tuesday and Friday

Office:
• Clean/Disinfect counter tops (front office -public counters), doorknobs, desks, keyboards, phones, etc.
• Empty all waste baskets and replace liners as needed. • Spot clean walls and doors as needed.
• Clean/Disinfect kitchen sink and counter.
• Damp mop linoleum floors.
• Dust office furniture, counter tops, ledges, windowsills. Picture frames, telephones, e tc. • Vacuum carpet.
• Empty shredders and recycle containers into the correct recycle bins. • Clean glass doors (entrance, conference room, and Manager’s office).

Restrooms:
• Empty all waste-paper receptacles and replace liners as needed. • Empty sanitary waste receptacles in restroom.
• Spot clean doors as needed.
• Clean and disinfect washbasins, toilet bowls, and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution.
• Clean all dispensers, mirrors, tile walls, and partitions. • Refill soap, towel, tissue, and seat cover dispensers. • Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. • Clean ledges and windowsills.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 66 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Breakroom:
• Empty all wastepaper receptacles and food waste receptacle. Replace liners as needed. • Sweep and dust mop all linoleum floors.
• Damp mop linoleum floors.
• Clean/disinfect kitchen sink and counter.
• Refill towel dispensers.

Restrooms:
• Machine scrub tile floors. Machine scrub or scrub shower wall and floor.

Clean all
window surfaces inside/outside and exhaust fans cover.

Offices:
• Clean all windows surfaces inside/outside, air supply vents, and dust blinds.

Breakroom:
• Scrub linoleum floor.

Offices:
• Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.

Restrooms:
• Machine scrub or scrub shower wall and floors.

SOUTHSIDE RESTROOMS, 1545 & 1595 Moffett Street Approximately 256 square feet consisting of restrooms.

Normal Operating Hours: 24 hours
Days of Service: Three Days a Week
Monday, Wednesday, Saturday

Daily service to include the following:

Restrooms (Three Days a Week):
• Empty all wastepaper receptacles and replace liners as needed. • Empty any other waste receptacles in restrooms.
• Clean and disinfect washbasins and toilet bowl.
• Disinfect underside and tops of toilets.

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 67 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Clean floors with germicidal solution.
• Clean all dispensers, mirrors, and tile walls.
• Refill soap, towel, tissue and seat cover dispensers. • Stock sanitary pad containers.

Weekly Services:
• Inspect towel dispenser and automatic air freshener change batteries/cart ridges if needed. • Clean windowsills and remove cobwebs.
• Disinfect all doorknobs.

C6 Community Center / Sherwood Hall, 940 N. Main Street

Approximately 46,825 square feet consisting of a multipurpose auditorium, 4 dressing rooms with restrooms, 6 sets of restrooms (this includes 2 sets of restrooms in the community center side) and one unisex restroom for guest use and a commercial kitchen. The contractor selected to work at this site must have verifiable, hands-on experience operating a motorized retractable seating unit.

The auditorium can seat approximately 450 people for banquets, conferences or similar events. For st age events the auditorium can seat up to 1,500 people. The auditorium has a motorized retractable seating unit. The requirements for each event and the overall frequency of events will vary.

Prior to each event, the contractor will be required to:
• Set up per written direction. A set up could include moving the motorized seating unit and performing the necessary work to make the unit useable. Setting tables and chairs in the auditorium, lobbies, and meeting rooms in the Community Center as required.

After each event, contractor will be required to:
• Perform a thorough cleanup, which will include vacuuming the entire seating unit, balcony seating and carpet and dust mopping the stage. In the case of an open floor event the floor must be thoroughly dust mopped and damp mopped.
• Wipe down and properly store all tables and chairs used at the event. • Thorough cleaning of all restrooms, mopping of all hard floor surfaces along with vacuuming and spot cleaning of all carpet surfaces. If the kitchen and /or bar was used for the event, a thorough cleaning of the kitchen and/or bar. Removal of all fingerprints and smudges on all the entry doors to Sherwood Hall.

Normal Operating Hours: Varies
Days of Service: Varies

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 68 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services are to be performed outside of event hours. In no event shall services interrupt normal activities at City facilities. • Clean, polish, and disinfect all brass or shiny door hardware railings.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be perfor med outside of event hours. In no event shall services interrupt normal activities at City facilities. • Clean the inside and outside of all windows and doors throughout Sherwood Hall. • Clean using the extraction method all carpeting throughout Sherwood Hall. • Machine scrub all hard surface floor in all restrooms throughout Sherwood Hall.

Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any annual services. All annual services are to be performed outside of event hours. In no event shall services interrupt normal activities at City facilities. • Clean, strip and wax all hard floor surfaces throughout Sherwood Hall. • Clean using the extraction method all carpeting in the retractable seating unit.

C7 CITY PARK RESTROOMS, Various Locations

13 sets of restrooms at various City parks to be lock ed and/or cleaned at dusk. (In the event someone refuses to leave the restroom, Call 911)

Normal Operating Hours: Dawn to Dusk

Days of Service: Seven days a week including holidays
• Cesar Chavez Park, 250 N. Madeira Ave
• Natividad Creek Park, 1395 Nogal Drive
• Sherwood Park, 920 N. Main Street
• Closter Park, 401 Towt Street (2 sets of restrooms)
• Central Park, 420 Central Avenue
• Veterans Memorial Park, 855 E. Laurel Drive
• El Dorado Park, 1655 El Dorado Drive (2 sets of restrooms) • Laurel Park, 340 E. Laurel Drive
• Hartnell Park, 725 W. Acacia Street
• Claremont Manor Park, 1220 San Fernando Drive
• Monte Bella Community Park, 1601 Monte Bella Blvd.

Park Gates to be locked at dusk:
• El Dorado Park weekends only
• Monte Bella Community Park
• Dog Park at Natividad Creek
• McKinnon Park

Daily restroom service to include the following:
• Scrub all toilets, urinals, sinks, and dispensers
DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 69 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

• Use Cleaner and hose down and squeegee floor
• Lock doors

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 70 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

ATTACHMENT E: DECLARATION OF LOCAL BUSINESS ENTERPRISE
FORM

Business Information (All information must be completed) (Please type or print clearly in ink)

Business Name: _________________________________________________________________

Business Address: _______________________________________________________________

Local Business Office Address: __________________________, Salinas, California _________

City of Salinas Business License Number: ____________________________________________

No. of Employees: ______________ No. of Full-Time Employees in Salinas ________________

Current on all City of Salinas taxes, fees, assessments, and fines? □ Yes □ No

Currently subject to enforcement action by the City or in litigation with the City? □ Yes □ No

Year began doing business within the city of Salinas: ____________

Newly established business (doing business within the city of Salinas less than one ye ar): is the newly established business owned by an individual(s) formerly employed by a local business enterprise? □ Yes □ No If Yes, for what years? ________________________________

Any person claiming to be a local business enterprise as defined in A rticle III-A of Chapter 12 of the Salinas Municipal Code shall so certify in writing under penalty of perjury that they meet all the criteria listed in Salinas Municipal Code section 12 -28.020, subsection (d). A local business enterprise shall be required to submit such declaration on an annual basis and shall immediately notify the City ’s Purchasing Officer if there is any change in circumstances which would disqualify it from application of the preference. The City shall not be responsible or required to verify the accuracy of any such certifications and shall have sole discretion to determine if a person meets the definition of “local business enterprise.”

CERTIFICATION

I declare that I am 18 years of age or older and the information contained in the foregoing application is true and correct to the best of my knowledge. Under penalties of perjury, I certify that all the information provided herein is correct and that the business enterprise

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 71 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

I am representing meets all of the criteria set forth in S alinas Municipal Code section 1228.020, subsection (d) for a “local business enterprise.” I declare that I am authorized to submit this Declaration for and on behalf of myself and the organization described above.

Signature ________________________________ Date
___________________________

Printed Name: ____________________________ Attachment C

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 72 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

DocuSign Envelope ID: BD83FE56-4BFA-4CDC-9CEE-4BFC35A6B39C Agreement for Services v. August 2022 Page 73 of 73
Pedro C Estrada dba Estrada Janitorial Service August
2022

City Hall, Fire Admin and Rotunda, 200 Lincoln Avenue,

Approximately 50,000 square feet consisting of office space, twelve restrooms and one kitchen.

Normal Operating Hours: 8:00 am to 8:00 pm

Days of Service: Seven Days a Week

Daily service to include:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers. • Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries.

General Daily Services:
• Spot-clean walls, glass, doors, doorframes and partitions. • Sweep and dust mop all non-carpeted floors.
• Empty all wastepaper receptacles and food waste receptacles. Replace clean liners as necessary
Wet mop as needed, not less than twice a week, all non-carpeted floors. • Clean glass inside and out on glass doors at main building entrances. • Dust flat surfaces.
• Vacuum carpeted areas.

Weekly Services:
• Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed.
• Clean windowsills and remove cobwebs.
• Inspect/Replace waterless urinal cartridges.
• Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.
• Clean air supply and exhaust fans/vents in office area and restrooms. • Sweeping / cleaning out basement

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi -annual services. All semi -annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings. • Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets including throw rugs using extraction method.

Community Center, Downstairs
Approximately 3,000 square feet consisting of office space, two restrooms, Lobby area

Normal Operating Hours: 8:00 am to 8:00 pm

Days of Service: Five Days a Week

Daily service to include:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers. • Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. • Clean air supply and exhaust fans/vents in office area and restrooms. • Wash and Clean windows inside and out

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings. • Provide a crew and all necessary equipment a nd materials to clean all wall -to-wall carpets including throw rugs using extraction method.

Post Office
Approximately 2,000 square feet consisting of office space, one restroom, Lobby area

Normal Operating Hours: 8:00 am to 6:00 pm

Days of Service: Five Days a Week

Daily service to include:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers. • Inspect towel dispenser batteries and change batteries if needed. Contractor to provide batteries.

Weekly Services:
• Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed. • Clean windowsills and remove cobwebs.
• Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before per forming any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms. • Clean air supply and exhaust fans/vents in office area and restrooms. • Wash and Clean windows inside

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services are to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings. • Provide a crew and all necessary equipment and materials to clean all wall -to-wall car pets including throw rugs using extraction method.

Salinas Recreation Center, 320 Lincoln Avenue

Approximately 16,207 square feet consisting of a recreation center, gymnasium, office space, three restrooms and one kitchen.

Normal Operating Hours: 8:00 am to 9:00 pm

Days of Service: Five Days a Week
Monday, Tuesday, Wednesday, Thursday, Friday
For ten weeks mid-January through March, Sunday service will also be required.

For ten weeks mid-January through March, Saturday service will also be required.

Daily service to include the following:

Restrooms:
• Empty all wastepaper receptacles and replace clean liners as necessary. • Empty any other waste receptacles in restrooms.
• Polish all metal and mirrors.
• Clean and disinfect washbasins, toilet bowls and urinals. • Disinfect underside and tops of toilets.
• Clean floors with germicidal solution; clean tile walls and toilet partitions. • Clean all dispensers.
• Refill soap, towel, tissue and seat cover dispensers.

Weekly Services:
• Inspect towel dispenser and automatic air freshener, change batteries/car tridges if needed.
• Clean windowsills and remove cobwebs.
• Inspect/Replace waterless urinal cartridges.
• Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to clean, strip, and wax all hard surface floors in the main lobby and kitchen.
• Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.
• Clean air supply and exhaust fans/vents in office area and restrooms.

Clean all glass
inside and out in main office area and lobby area.

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt no rmal activities at City facilities.
• Provide a crew and all necessary equipment and materials to clean all wall-to-wall carpets and throw rugs using extraction method.
• Clean and wax the floor in the gymnasium.
• Provide a crew and all necessary equipmen t and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

Train Station, 11 Station Place

Approximately 5,000 square feet consisting of office space and four restrooms.

Normal Operating Hours: 10:00 am to 8:00 pm

Days of Service: Three Days a Week

Daily service to include the following:

Weekly services to include the following:
• Sweep and dust mop office hard surface floors.
• Wet mop office hard surface floors.
• Empty all wastepaper receptacles and food wa ste receptacles. Replace clean liners as necessary.
• Clean staff restroom per above specification.
• Inspect towel dispenser and automatic air freshener, change batteries/cartridges if needed.
• Clean windowsills and remove cobwebs.
• Inspect/Replace waterless urinal cartridges.
• Disinfect all doorknobs, desks, keyboards, phones, etc.

Quarterly Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any quarterly services. All quarterly services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities. • Provide a crew and all necessary equipment to clean, strip, and wax all hard floor surfaces in the Front Office area and Meeting Room.
• Provide a crew and all necessary equipment to machine scrub the tile floors in the restrooms.
• Clean air supply and exhaust fans/vents in office area and restrooms. • Window Cleaning inside and outside windows

Semi Annual Services:
• Contractor to give the City of Salinas a minimum of 10 days advance notice before performing any semi-annual services. All semi-annual services to be performed outside of normal hours of operation of City facilities. In no event shall services interrupt normal activities at City facilities.
• Machine scrub all hard surface floors.
• Provide a crew and all necessary equipment and materials to wash all exterior windows inside and outside and at the same time to clean all non-fabric window coverings.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-659, Version: 1
Partial Acceptance of Natividad Creek Restroom Rehabilitation Project A motion to approve a Resolution partially accepting of the Natividad Creek Park Restroom Rehabilitation Project (“Project”, CIP No. 9346) for maintenance and responsibility.

City of Salinas Printed on 11/27/2024Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: DECEMBER 3, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, COMMUNITY DEVELOPMENT DIRECTOR
THROUGH: VINCENT MONTGOMERY, PLANNING MANAGER
BY: LUIS OCHOA, SR. COMMUNITY DEVELOPMENT ANALYST

LUIS RODRIGUEZ, COMMUNITY DEVELOPMENT ANALYST

TITLE: PARTIAL ACCEPTANCE OF THE NATIVIDAD CREEK PARK
RESTROOM REHABILITATION PROJECT (CIP 9346)

RECOMMENDED MOTION:

A motion to approve a Resolution partially a ccepting the Natividad Creek Park Restroom Rehabilitation Project (“Project”, CIP No. 9346) for maintenance and responsibility.

EXECUTIVE SUMMARY:

On June 20 , 2023, the City awarded the construction contract to HA Construction (General Contractor) for the Natividad Creek Park Restroom Rehabilitation Project (“Project”, CIP No. 9346) in the amount of $151,000.00. Construction began on May 6, 2024, and the contractor had 90 workings days to complete the Project. During construction, unforeseen conditions and unanticipated events occurred which changed the scope of the work . A total of 12 change orders were issued for this Project resulting in an increase of the total Project cost to $229,674.96. Due to significant delays, completed construction found below industry standards, labor compliance discrepancies, unauthorized subcontractors, and falsification of records, the City made the difficult decision to terminate its construction contract with the General Contractor on August 14, 2024.

The Project was partially completed, and acceptance of the Project’s driveway approach and two ADA parking stalls elements allows the City to assume maintenance and responsibility of these elements.

BACKGROUND:

During the Alisal Vibrancy Plan community engagement events, rehabilitation of the Natividad Creek Park restrooms was identified as priority project. In response to this identified necessity, the City’s Library and Community Services Department (LCS) conducted an in-depth assessment of the facility’s current condition and need for rehabilitation.

Page | 2
City staff published the Request for Proposals (RFP) twice. The first RFP was published on December 17, 2023, and the second one on April 4, 2023. In May 2023, in accordance with CDBG regulations, and consultation with the City Attorney, staff contacted the two previous bidders directly to submit an updated project bid proposal by June 6, 2023.

On June 20, 2023 , Resolution 22724, the Salinas City Council authorized the award of the Natividad Creek Park Restroom Rehabilitati on Project (CIP 9346 ) to HA Construction and authorized the execution of a construction contract between the City of Salinas and HA Construction in an amount not to exceed $181,200, inclusive of the $151,000 bid amount and an approved 20% contingency of $30,200. HA Construction began construction of the Project on November 20, 2023. Project duration was 90 working days.

On March 12, 2024, the City Council approved Resolution 22916, authorizing Contract Change Orders 3, 4, 5, 6, 7, and 8 to the HA Construction contract in the amount $39,465.19 and increasing of the Project’s contingency to $44,070.81 . The Project had a total of 12 change orders that are summarized in Table 1 below.

Table 1: Project Total Cost
Base Bid Resolution No. Resolution Date Bid Total
Total Bid (Items 1-18) 22724 6/20/2023 $151,000.00

Change Orders (CO) Resolution No. Resolution Date CO Total 1 Per Fee Increase 22724 6/20/2023 $ 173.00
2 Building Fumigation &
Resheathing Roof
22724 6/20/2023 $ 29,717.27
3 Men’s Urinal Drain Camera and
Cleaning
22916

3/12/2024 $ 1,263.62
4 Women’s Partitions (4 units) 22916 3/12/2024 $ 16,348.80 5 Women’s Restroom Side
Drainage
22916 3/12/2024 $ 7,401.94
6 Installing the Locker Door Armor 22916 3/12/2024 $ 3,186.02 7 Roof Repair Material 22916 3/12/2024 $ 2,797.20
8 Site drainage at Parking Lot Area 22916 3/12/2024 $ 882.11 9 Extra Excavation due to Rain 22916 3/12/2024 $ 9,381.00 10 CMU wall at door opening 22916 3/12/2024 $ 5,000.00 11 CMU baby station 22916 3/12/2024 $ 1,674.00
12 CMU wall Men’s Restroom 22916 3/12/2024 $ 850.00
Change Orders Total $ 78,674.96

Project Contingency Resolution No. Resolution Date Contingency Remaining Contingency Amount 22916 3/12/2024 $34,751.03

Base Bid + Change Orders +
Remaining Contingency $264,425.99
Page | 3

On August 14, 2024, due to significant project delays, construction work found below industry standards, labor compliance discrepancies, unauthorized subcontractors, falsification of records, and multiple unresolved punch lists , the City made the hard determination to terminate the construction contract with the General Contractor. Remaining Project funding in the CIP is $58,195.27.

CEQA CONSIDERATION:

Categorical Exemptions. The City of Salinas determined that the Project is exempt from the California Environmental Quality Act (CEQA) Guidelines Section 15301 Existing Facilities, Class I (a)(c)(d)(g) as the Project proposes rehabilitation of an existing public restroom facility. The Notice of Exemption was completed and filed with the County of Monterey on April 6, 2021.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

The proposed Project supports the City of Salinas Strategic Plan 2022 -2025 Goals and Strategies of Infrastructure and Environmental Sustainability and Public Safety by providing quality public facilities accessible to all residents.

DEPARTMENTAL COORDINATION:

This Project continues to involve significant inter -departmental coordination inclusive of the Community Development, Library and Community Services, Finance, and Public Works Departments as well as the City Attorney. Currently, CDD staff maintain direct oversight of the Project’s construction and completion through an assigned project management consultant.

FISCAL AND SUSTAINABILITY IMPACT:

The total Project budget for the Natividad Creek Park Restroom Rehabilitation (CIP 9346) including contingency is $264,425.99. This amount is inclusive of the previously stated 12 change orders. The Project was fully funded with Community Development Block Grant (CDBG) funds.

The total construction cost expensed to date is $171,479.69 with a remaining balance of $58,195.27.

Maintenance of the ADA parking stalls, and driveway approach will be included the development of FY 25-26 Parks and Community Services Division budget.

Fund

Appropriation

Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)

N/A N/A N/A N/A N/A N/A N/A

Page | 4

ATTACHMENTS:

Resolution
Partial Acceptance Area
Resolution 22724
Resolution 22916
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE CITY OF SALINAS CITY COUNCIL AUTHORIZING THE

PARTIAL ACCEPTANCE OF THE NATIV IDAD CREEK PARK RESTROOM REHABILITATION PROJECT (CIP 9346)
WHEREAS, on December 17, 2023, the City published a Request for Proposals (RFP) for the Natividad Creek Park Restroom Rehabilitation Project – CIP 9346 (Project); and WHEREAS, on April 4, 2023, the City published a second RFP and received no bids for the Project; and
WHEREAS, on May 23, 2023, following a review of CDBG regulations and consultation with the City Attorney, City staff -initiated contact with two previous RFP bidders to directly submit an updated Project bid proposal by June 6, 2023; and WHEREAS, on June 20, 2023, the City awarded the construction contract to HA Construction (General Contractor) for the Project in an amount not to exceed $181,200, inclusive of the $151,000 construction contract amount and an approved 20% contingency of $30,200; and WHEREAS, Project construction began on November 20, 2023, and the Contractor had 90 workings days to complete the construction; and
WHEREAS, on March 12, 2024, per Resolution 22916, the City Council approved contract change orders 3, 4, 5, 6, 7, and 8 to the HA Construction contract in the amount $39,465.19 and increase of the Project’s contingency to $44,070.81; and WHEREAS, on August 14, 2024, due to significant project delays, construction work below industry standards, labor compliance discrepancies, unauthorized subcontractors, falsification of records, and after multiple punch lists, the City made the hard determination to terminate the construction contract with the General Contractor; and WHEREAS, the remaining funding in the Project is $58,195.27; and WHEREAS, the City of Salinas determined that the Project is exempt from the California Environmental Quality Act (CEQA) Guidelines Section 15301 Existing Facilities, Class I (a)(c)(d)(g) as t he Project proposes rehabilitation of an existing public restroom facility. The Notice of Exemption was completed and filed with the County of Monterey on April 6, 2021.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby partially accepts the ADA parking stalls and driveway approach elements of the Natividad Creek Park Restroom Rehabilitation Project CIP 9346, for maintenance and responsibility.

PASSED AND APPROVED this 3rd day of December 2024, by the following vote:

AYES:

2 NOES:

ABSENT:

ABSTAIN:

APPROVED:

Kimbley Craig, Mayor

ATTEST:

Patricia M. Barajas, City Clerk

NATIVIDAD CREEK PARK RESTROOM REHABILITATION PROJECT (CIP 9346)

PARTIALLY ACCEPTED AREAS

RESOLUTION NO. 22631 (N.C.S.)

A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE NATIVIDAD CREEK PARK RESTROOM REHABILITATION PROJECT (CIP 9346)

AND REJECTION OF ALL BIDS RECEIVED IN RESPONSE TO THE CITY OF

SALINAS REQUEST FOR PROPOSALS FOR THE NATIVIDAD CREEK PARK RESTROOM REHABILITATION CIP NO. 9346 ISSUED DECEMBER 16, 2022

WHEREAS, City staff have completed the Plans and Specifications for the Natividad Creek Park Restroom Rehabilitation Project (CIP 9346); and

WHEREAS, the Project will be fully funded using City Community Development Block Grant funds as authorized by Council in its U.S Department of Housing and Urban Development FY 2019-20 Annual Action Plan on June 4, 2019; and

WHEREAS, City staff noticed the Project for bid on December 16, 2022, with a submission deadline of January 17, 2023, and issued two clarifying Addendums within the bid submission period; and

WHEREAS, the City received a total of three bid proposals, of which two w ere disqualified and the third deemed complete with a total cost 48% above the Project’s original construction cost estimate; and

WHEREAS, staff recommends the rejection of all bids received due to the low number of qualified accepted bids and a determination that the single complete bid proposal received has a significantly higher cost than the original construction cost estimate and is beyond a reasonable level of acceptance; and

WHEREAS, following the rejection of all b ids, staff will prepare and release a second Request for Proposals in an attempt to obtain bids more closely aligned with the anticipated costs; and

WHEREAS, the City has determined that the Project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301 Existing Facilities , Class 1 (a)(c)(d)(g)) because the project proposes rehabilitation of an existing public restroom facility.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby approves the Plans and Specifications for the Natividad Creek Park Restroom Rehabilitation Project (CIP9346); and

BE IT FURTHER RESOLVED that the Salinas City Council hereby rejects all bids received in response to the City of Salinas Natividad Creek Park Restroom Rehabilitation Project CIP NO. 9346.

DocuSign Envelope ID: F127BA0B-7F61-4227-9ABF-9666965B7872

PASSED AND APPROVED this 4th day of April 2023, by the following vote:

AYES: Councilmembers Barrera, Gonzalez, McShane, Osornio, Rocha, Sandoval and Mayor Craig

NOES: None

ABSENT: None

ABSTAIN: None
APPROVED:

________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

DocuSign Envelope ID: F127BA0B-7F61-4227-9ABF-9666965B7872

1 RESOLUTION NO. 22724 (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL FOR THE NATIVIDAD CREEK PARK RESTROON REHABILITATION PROJECT - CIP 9346 BID ACCEPTANCE,

PROJECT AWARD, AND EXECUTION OF AN AGREMENENT BETWEEN THE

CITY OF SALINAS AND HA CONSTRUCTION

WHEREAS, through its HUD FY 2019-20 Annual Action Plan, the Salinas City Council allocated CDBG Entitlement Funds towards the rehabilitation of the Natividad Creek Park Restroom Rehabilitation Project - CIP 9346 (Project); and WHEREAS, on December 17, 2023, the City published an initial Request for Proposals and received a total of three bids by the stipulated deadline of January 17, 2023; and

WHEREAS, on April 4, 2023, following a thorough review of proposals, City Council were advised by CDD staff that two proposals were deemed incomplete and disqualified from consideration and moved to reject the one remaining proposal due to a proposed amount 148% higher than the Project Engineer’s estimate; and

WHEREAS, on April 7, 2023 , the City issued a second Project RFP with a submission deadline of May 9, 2023 and received no bids; and

WHEREAS, on May 23, 2023, following a review of CDBG regulations and consultation with the City Attorney, City staff initiated contact with two previous RFP respondents , HA Construction and Stellar BG Inc., to directly solicit updated Project bid proposals by June 6, 2023; and

WHEREAS, HA Construction was the only respondent to the City’s direct solicitation providing a proposal well below the Engineer’s estimate for the project in the amount of $151,000; and

WHEREAS, in consideration of potential unforeseen issues that may arise during construction of the Project, the City desires to ensure an adequate amount of funds are made available by including an additional 20% contingency amount in the Project’s budget to support the timely completion of the Project; and

WHEREAS, the City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines Section 15301 Existing Facilities, Class I (a)(c)(d)(g) as the Project proposes rehabilitation of an existing public restroom facility; and

WHEREAS, on April 6, 2021 the CEQA Notice of Exemption for the Project was completed and filed with the County of Monterey.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council accepts the bid from HA Construction for the Natividad Creek Park Restroom Rehabilitation Project as being the lowest and best bid; and

DocuSign Envelope ID: E220CB66-CF7F-4BAF-8CEA-1944D13C8B6D 2 BE IT FURTHER RESOLVED that Salinas City Council awards the Natividad Creek Park Restroom Rehabilitation Project – CIP 9346 to HA Construction and authorizes the execution of an Agreement Between the City of Salinas and HA Construction in an amount not to exceed $181,200, inclusive of the $151,000 bid amount an d an approved 20% contingency of $30,200; and

BE IT FURTHER RESOLVED that Salinas City Council approves an increase of up to $181,200 to the Natividad Creek Park Restroom Rehabilitation Project - CIP 9346 (Project) appropriation(s); and

BE IT FURTHER RESOLVED that Salinas City Council approves a transfer of up to $181,200 from the Community Development Fund to the CIP Fund (CIP 9346); and

BE IT FURTHER RESOLVED that Salinas City Council authorizes the City Manager or designee to execute the Agreement Between the City of Salinas and HA Construction and any necessary revisions, amendments and/or change orders applicable to the Natividad Creek Park Restroom Rehabilitation Project as needed.

PASSED AND APPROVED this 20th day of June 2023, by the following vote:

AYES: Councilmembers Barrera, Gonzalez, McShane, Osornio, Rocha and Mayor Craig

NOES: None

ABSENT: Councilmember Sandoval

ABSTAIN: None

APPROVED:

________________________
Kimbley Craig, Mayor

ATTEST:

____________________________
Patricia M. Barajas, City Clerk
DocuSign Envelope ID: E220CB66-CF7F-4BAF-8CEA-1944D13C8B6D

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-666, Version: 1
Application to the California Department of Housing and Community Development for the Prohousing Incentive Program Round 3
Approve the City and State Housing and Community Development Department Resolution(s) authorizing the submission of a Prohousing Incentive Program (PIP) Round 3 application to the California Department of Housing and Community Development (HCD) of $1,250,000 to assist persons who are experiencing or at risk of homelessness, and/or the development, acquisition, and preservation of affordable housing for households earning up to 120% AMI, or 150% AMI in high-cost areas; and if awarded, authorizing the City Manager or designee to accept PIP Round 3 funds and execute all required Agreements and related documents necessary to implement the program; and the establishment of PIP Round 3 appropriation and budget allocation based on awarded budget and activities.

City of Salinas Printed on 11/27/2024Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: DECEMBER 3, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT
FROM: LISA BRINTON, DIRECTOR
BY: LUIS OCHOA, SR. COMMUNITY DEVELOPMENT ANALYST

DAVID VIGIL, ADMINISTRATIVE ANALYST
TITLE: APPLICATION TO THE CALIFORNIA DEPARTMENT OF

HOUSING AND COMMUNITY DEVELOPMENT FOR THE
PROHOUSING INCENTIVE PROGRAM ROUND 3
RECOMMENDED MOTION:

A motion to approve attached City and State Housing and Community Development Department Resolutions authorizing:

1. The submission of a Prohousing Incentive Program (PIP) Round 3 application to the California Department of Housing and Community Development (HCD) of $1,250,000 to assist persons who are experiencing or at risk of homelessness, and /or the development, acquisition, and preservation of affordable housing for households earning up to 120% AMI, or 150% AMI in high-cost areas; and if awarded,

2. The City Manager or des ignee to accept PIP Round 3 funds and execute all required Agreements and related documents necessary to implement the program; and

3. The establishment of PIP Round 3 appropriation and budget allocation based on awarded budget and activities.

EXECUTIVE SUMMARY:

On August 15, 2024, the California Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) and application for its Prohousing Incentive Program (PIP) Round 3 to support the creation and preservation of affordable housing. The Application deadline is December 31, 2024. Eligible applicants who have not received PIP funding in prior funding rounds will be given funding priority with any remaining amounts then becoming available to previously awarded jurisdictions. The City of Salinas received Round 1 PIP Funding in the amount of $1,650,000 for the creation of an Affordable Housing Program and a First Time Homebuyer Down Payment Assistance Program. On March 15 , 2024, the City submitted a PIP Round 2 application to HCD but did not receive funding. Based upon PIP Round Page | 2
3 guidelines, the City could receive an award of up to $1,250,000 to assist persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters and the new construction, rehabilitation, and preservation of permanent and transitional housing, and develop, acquire, and preserve affordable housing for households earning up to 120% AMI, or 150% AMI in high -cost areas . Application criteria requires City Council approval of both City and State resolutions authorizing application submission and grant acceptance.

BACKGROUND:

PIP Round 3 has approximately $8 million in funding available for eligible jurisdictions with a Prohousing Designation. Based on the funding allocation calculations, the City could receive $1,250,000. If awarded PIP Round 3 funds, the City intends to support the acquisition and preservation of permanent housing for 82 low- and moderate-income households at Alisal Country Estates Mobile Home Park. Residents have formed a public benefit corporation and are seeking to transition the park to a resident -owned cooperative model to preserve their housing, prevent displacement, and ensure long-term affordability.

Should the above activity not be feasible, the City is proposing two additional alternatives. The first alternative will be to utilize funds to support the operational needs to provide transitional and emergency housing for individuals experiencing homelessness at El Rey Motel . The second alternative will be to utilize the funds as gap financing for th e development of affordable rental and ownership housing.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no po ssibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a proje ct. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

Page | 3
STRATEGIC PLAN INITIATIVE:

Submission of a PIP Round 3 Program application to HCD supports City of Salinas Strategic Plan 2022-2025 Goals and Strategies of Housing/Affordable Housing by providing critical funding to increase affordable housing production and assist working families own a home.

DEPARTMENTAL COORDINATION:

This agenda item was prepared by the CDD’s Housing and Community Development Division in collaboration with HCD.

FISCAL AND SUSTAINABILITY IMPACT:

Acceptance of HCD PIP Round 3 funds, if awarded, will result in the establishment of a HCD PIP Round 3 program appropriation and corresponding allocation of up to $1,250,000 to the existing PIP Fund 2958. Housing Division Staff will then work with the Finance Department to set up a program budget based on awarded activities. This application will have no direct fiscal impact to the General Fund.

Fund

Appropriation

Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)
2958 N/A N/A N/A N/A N/A N/A

ATTACHMENTS:

Resolution – City
Resolution – State
City of Salinas PIP Program Application – Draft

RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION TO

THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT PROHOUSING INCENTIVE PROGRAM ROUND 3

WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the California Department of Housing and Community Development (HCD) is authorized to issue Guidelines as part of the Prohousing Incentive Program (PIP); and
WHEREAS, the City meets eligibility criteria including but not limited to the Prohousing Designation; and
WHEREAS the City Council of the City of Salinas desires to submit a PIP Round 3 grant application package (Application), using the forms provided by HCD, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development; and
WHEREAS, HCD issued a Notice of Funding Availability, guidelines, and an Application on August 15, 2024, making available $8 million dollars for PIP Round 3; and WHEREAS, the City’s PIP Round 3 Application to the HCD could result in the City receiving a PIP Round 3 award in an amount not to exceed $1,250,000; and WHEREAS, the City intends to accept awarded funds to support its established Strategic Plan Goals and Strategies of Housing/Affordable Housing; and

WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the submission of a PIP Round 3 application to HCD on or before December 31, 2024 to the California Department of Housing and Community Development (HCD) of up to $1,250,000 to assist persons who are experiencing or at risk of homelessness , and to develop, acqui re, and preserve affordable housing for households earning up to 120% AMI, or 150% AMI in high-cost areas; and
BE IT FURTHER RESOLVED that the Salinas City Council authorizes the City Manager or designee to accept HCD PIP Round 3 funds, and execute all required Agreements and related documents necessary to implement the program, if awarded; and

BE IT FURTHER RESOLVED that the Salinas City Council authorizes the establishment of an HCD PIP Round 3 appropriation budget allocation based on awarded budget and activities.

PASSED AND APPROVED this 3rd day of December 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_____________________
Kimbley Craig, Mayor

ATTEST:

________________________
Patricia M. Barajas, City Clerk

Page 1 of 2 ends

Salinas City CouncilDecember 3, 2024

Salinas City Council
December 3, 2024