MEMORANDUM
DATE October 7, 2024
TO Jonathan Moore, Project Manager
FROM Alexis Mena, Project Manager
RE City of Salinas General Plan Update Environmental Impact Report and Climate Action Plan
Please see the budget tracking table on the following pages. As shown, we have $616,312.55, or 54 percent, remaining in our budget.
Budget Remaining
Total Budget Percent
Budget Billed
Current
Invoice Remaining
Billed +
Current
Invoice Remaining
Task Number: 0 Contingency 14,140.00 14,140.00 0% 100%
Task Number: 1 Project Initiation, Management, and Communications Sub-Task Number: 1.1 Kick-off
Meeting 4,903.00 2,952.40 1,950.60 60% 40%
Sub-Task Number: 1.2 Bi-Weekly
Status Meetings 64,096.00 31,463.25 367.20 32,265.55 50% 50% Sub-Task Number: 1.3 EIR Project
Management 50,497.00 45,425.79 1,054.43 4,016.79 92% 8% Sub-Task Number: 1.4 Commission
Meetings 10,486.00 10,486.00 0% 100%
Sub-Task Number: 1.5 General Plan
Staff Assistance 223,340.00 200,732.24 2,178.98 20,428.79 91% 9% Total for 1 353,322.00 280,573.68 3,600.60 69,147.72 80% 20% Task Number: 2 EIR Scoping
Sub-Task Number: 2.1 Notice of
Preparation 6,741.00 6,740.94 .06 100% 0%
Sub-Task Number: 2.2 Scoping
Meeting 4,014.00 4,013.70 .30 100% 0%
Total for 2 10,755.00 10,754.64 .36 100% 0%
Task Number: 3 Engineering and Mapping Analysis
Sub-Task Number: 3.1A Data
Collection 8,323.00 8,555.27 -232.27 103% -3%
Sub-Task Number: 3.1B Existing
Conditions Analysis 16,034.00 15,956.65 77.35 100% 0%
Sub-Task Number: 3.1C Evaluation
of Growth Impacts on Utilities 12,260.00 9,707.87 2,552.13 79% 21% Sub-Task Number: 3.2 Natural
Resources Inventory Maps and Rep 3,733.00 3,717.91 15.09 100% 0% Sub-Task Number: 3.3
Environmental Hazards Maps and
Reports
5,728.00 5,624.04 103.96 98% 2%
Sub-Task Number: 3.4 Climate
Change Vulnerability Assessment 14,933.00 11,959.52 2,973.48 80% 20% Total for 3 61,011.00 55,521.26 5,489.74 91% 9%
Total Budget Percent
Budget Billed
Current
Invoice Remaining
Billed +
Current
Invoice Remaining
Task Number: 4 Administrative Draft EIR
Sub-Task Number: 4.1 Buildout
Projections 33,582.00 33,765.84 -183.84 101% -1%
Sub-Task Number: 4.2 Project
Description 14,861.00 11,487.76 3,373.24 77% 23%
Sub-Task Number: 4.3
Environmental Analysis 150,330.00 48,183.59 357.00 101,789.41 32% 68% Sub-Task Number: 4.3.1
GHG/AQ/Energy 36,032.00 6,839.11 29,192.89 19% 81%
Sub-Task Number: 4.3.2 Noise 22,710.00 3,380.03 19,329.97 15% 85% Sub-Task Number: 4.4 Cumulative
Analysis 12,464.00 12,464.00 0% 100%
Sub-Task Number: 4.5 Alternative
Analysis 29,888.00 29,888.00 0% 100%
Sub-Task Number: 4.6
Administrative Draft EIR 55,200.00 23,845.94 31,354.06 43% 57% Total for 4 355,067.00 127,502.27 357.00 227,207.73 36% 64% Task Number: 5 Draft EIR & Public Review
Sub-Task Number: 5.1 Screencheck
Draft EIR 35,313.00 35,313.00 0% 100%
Sub-Task Number: 5.2 Public
Review Draft EIR 21,909.00 332.78 21,576.22 2% 98%
Sub-Task Number: 5.3 Public
Review 7,691.00 7,691.00 0% 100%
Total for 5 64,913.00 332.78 64,580.22 1% 99%
Task Number: 6 Final EIR
Sub-Task Number: 6.1
Administrative Final EIR 52,947.00 52,947.00 0% 100%
Sub-Task Number: 6.2 Final EIR 30,856.00 30,856.00 0% 100% Sub-Task Number: 6.3 MMRP 2,938.00 2,938.00 0% 100%
Total for 6 86,741.00 86,741.00 0% 100%
Total Budget Percent
Budget Billed
Current
Invoice Remaining
Billed +
Current
Invoice Remaining
Task Number: 7 Certification
Sub-Task Number: 7.1 Findings 6,814.00 6,814.00 0% 100% Sub-Task Number: 7.2 Certification
Hearings 12,158.00 12,158.00 0% 100%
Sub-Task Number: 7.3 Notice of
Determination 1,805.00 1,805.00 0% 100%
Total for 7 20,777.00 20,777.00 0% 100%
Task Number: 8 CAP Project Management
Sub-Task Number: 8.1 CAP Kick-off
Meeting and Review of Exist 2,693.00 2,400.83 292.17 89% 11% Sub-Task Number: 8.2 CAP Project
Management and Check-in Meet 14,688.00 10,256.11 1,301.78 3,130.12 79% 21% Sub-Task Number: 8.3 General Plan
Update and EIR Coordination 4,855.00 1,275.00 3,580.00 26% 74% Total for 8 22,236.00 13,931.94 1,301.78 7,002.29 69% 31% Task Number: 9 Community Engagement Assistance
Sub-Task Number: 9.1 Support to
City staff for Community Outreach 10,373.00 5,224.95 5,148.05 50% 50% Sub-Task Number: 9.2 Attend
Community Workshops and/or
Meeting
15,320.00 2,138.18 13,181.82 14% 86%
Sub-Task Number: 9.3 Lead
Community Climate Action Planning 5,304.00 4,006.05 1,297.95 76% 24% Sub-Task Number: 9.4 Support City
staff with English to Spani 3,784.00 678.30 3,105.70 18% 82% Total for 9 34,781.00 12,047.48 22,733.52 35% 65%
Task Number: 10 Additional Data Collection and Forecasting Sub-Task Number: 10.1 Review and
Update GHG Inventory and Fore 8,823.00 5,917.28 1,081.20 1,824.52 79% 21% Sub-Task Number: 10.2 Identify and
Quantify GHG Reduction Targ 4,545.00 280.50 4,264.50 6% 94% Sub-Task Number: 10.3 Identify and
Quantify Existing and Planning 5,707.00 413.10 5,293.90 7% 93% Sub-Task Number: 10.4 Draft GHG
Reduction Strategies 15,422.00 13,094.26 2,327.74 85% 15% Sub-Task Number: 10.5 Quantify
GHG Reduction Strategies 24,031.00 24,031.00 0% 100%
Total Budget Percent
Budget Billed
Current
Invoice Remaining
Billed +
Current
Invoice Remaining
Sub-Task Number: 10.6 Support
Climate Adaptation Strategies 6,773.00 44.63 6,728.37 1% 99% Total for 10 65,301.00 19,749.77 1,081.20 44,470.03 32% 68% Task Number: 11 Draft Climate Action Plan
Sub-Task Number: 11.1 Prepare
Administrative Draft CAP
27,194.00 3,803.33 23,390.67 14% 86%
Sub-Task Number: 11.2 Prepare
Public Review Draft CAP
10,486.00 10,486.00 0% 100%
Sub-Task Number: 11.3 Public
Review Draft CAP in Adobe
InDesign
4,060.00 4,060.00 0% 100%
Total for 11 41,740.00 3,803.33 37,936.67 9% 91%
Task Number: 12 Final Climate Action Plan
Sub-Task Number: 12.1 Prepare
Final CAP 5,396.00 5,396.00 0% 100%
Total for 12 5,396.00 5,396.00 0% 100%
Task Number: X Expenses 12,201.00 1,510.73 10,690.27 12% 88% Total 1,148,381.00 525,727.88 6,340.58 616,312.55 46% 54% Proposal for Services • PLACEWORKS 29
5. PROJECT SCHEDULE
This chapter describes the products associated with PlaceWorks’ work scope and the schedule by which each of these products will be completed. It also summarizes the meetings that PlaceWorks will attend for the project.
Schedule
PlaceWorks’ proposed schedule for completion of the Salinas Comprehensive Zoning Code Update is shown in Figure 2. As shown in the schedule, we anticipate that the project can be completed within 33 months after project kick-off. We believe this schedule is in keeping with your needs, but we are happy to revise this schedule if necessary.
PlaceWorks has a strong track record in meeting project schedules and coordinating closely with its clients.
Over years of managing projects similar to the Salinas Comprehensive Zoning Code Update, we have developed a variety of tools to keep projects on schedule and ensure that staff are well informed at all times:
We maintain an up-to-date schedule throughout the project, to ensure that all team members are aware of upcoming meetings and product due dates.
We stay in close, regular contact with staff and our subconsultants and document important decisions about the project in writing, which ensures that decisions are understood by all team members. We schedule project due dates for staff and subconsultants with adequate time for editing and formatting into finished reports.
We limit subconsultants’ payments to specific milestones to ensure that progress on the project is commensurate with billings.
Proposal for Services • PLACEWORKS 30
Figure 2 Schedule
Tasks March April May June July August September October November December January February March April May June July August September October November December January February March April May June July August September October November Task 1. Project Kick-off, Coordination, and Management
1.1. Ongoing Project Management
1.2. Project Kick-off Meeting * 1.3. Coordination and Meetings with Staff * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 1.4. Background Data and Best Practice Research Task 2. Public Engagement
2025 2026 2027
2.1. Public Engagement Plan
2.2. Public Engagement Materials and Facilitation * * * * * * 2.3. Public Engagement Summary Task 3. Preparation of Bridge Zoning Code Amendments
3.1. Draft Bridge/Interim Zoning Code Amendments
3.2. Final Bridge/Interim Zoning Code Amendments
Task 4. Complete Zoning Code Updates
4.1. Administrative Draft Zoning Code Amendments
4.2. Public Review Draft Zoning Code Amendments
4.3. Revised Draft Zoning Code Amendments
4.4. Final Zoning Code Amendments
Task 5. Zoning Map Amendments
5.1. Inconsistent Parcel Identification
5.2. Draft and Final Bridge/Interim Zoning Map Amendments
5.3. Complete Zoning Map Amendments and Revisions
Task 6. ZCU Approval Processing and Environmental Review
6.1. Planning Commission and City Council Materials
6.2. Planning Commission and City Council Attendance * * * * *
6.3. Environmental Review
6.4. Notice of Determination
PlaceWorks Preparation of Project Task
Staff Review of Work Products
Public Review Period
Meetings - Conference Calls or In-Person *
Proposal for Services • PLACEWORKS 31
6. GENERAL CONTRACT
REQUIREMENTS
Insurance
PlaceWorks is able to meet the insurance requirements set forth in the City’s sample contract. A copy of our insurance certificate is provided on the following page.
Contract
PlaceWorks is proposing the following changes to the City’s sample contract:
10. Indemnification and Hold Harmless
Consultant shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature to the extent arising out of or in connection with Consultant’s negligent performance of work hereunder, including the negligent performance of work of any of Consultant’s subcontractors or agents, or Consultant’s failure to comply with any of its obligations contained in the agreement , except such loss or damage which was caused by the sole negligence or willful misconduct of the City.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS
NON-OWNED
OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)
POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR
CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $
DAMAGE TO RENTED
PREMISES (Ea occurrence) $
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PROJECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2016 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
5,000,000
EPK148300
5,000,000
LOS-002544985-09
1,000,000
X
25674
Irvine, CA 92614
N
X
Comp/Coll Deductibles
BI & PD Ded. $5,000
07/01/2024
07/01/2025
07/01/2024
BA-1N96406A-24-43-G
Errors & Omissions-Claims Made
B
5,000,000
5,000,000
N/A
Travelers Property Casualty Co. of America
1,000,000
X
A
X
1,000
07/01/2024
07/01/2024
1,000,000
The City of Salinas, its officers, officials, employees, and volunteers are included as additional insured where required by written contract with respect to general liability. This insurance is primary and noncontributory over any existing insurance and limited to liability arising out of the operations of the named insured subject to policy terms and conditions with respect to General Liability. Waiver of subrogation is X
Contractors Pollution
Salinas, CA 93901
City of Salinas
applicable where required by written contract and subject to policy terms and conditions.
X
A
N/A
CN115158923--01-24-25
Each Claim/Aggregate
10,000
07/01/2025
1,000,000
Retro Dates: See 2nd Page
5,000,000
44520
100,000
1,000,000
07/01/2025
UB-7K728676-24-43-G
17901 Von Karman Avenue, Suite 1100
Marsh Risk & Insurance Services
(949) 399-5800; License #0437153
Attn: [email protected]/F: 212-948-4323 3 MacArthur Place, Suite 1100
PlaceWorks, Inc
Santa Ana, CA 92707
EPK148300
07/01/2024
65 W. Alisal Street, Suite 201
B
07/01/2025
Crum & Forster Specialty Insurance Co
RESUMES
CHARLIE KNOX AICP
Principal
EDUCATION
• MA, Communications,
University of Washington, Seattle
WA
• BA, English, Whitman College,
Walla Walla WA
CERTIFICATIONS
• American Institute of Certified
Planners
AFFILIATIONS
• American Planning Association
• Bay Area Planning Directors
Association
Team member since 2013
Charlie has more than 35 years of experience in public and private sector land use planning. He has a thorough understanding of how to manage and coordinate staff and consultant efforts to best serve municipal staff, citizens, City Council, and commissions. Charlie‘s expertise includes shepherding high-profile projects from inception through approval.
Charlie has completed a number of general plans, all of which have been well received and have led effectively to communities realizing their visions. He has conducted the entire comprehensive planning process from background reporting to plan alternatives to commission and council review and environmental documentation. His editing and organizing of the Marin Countywide Plan is particularly regarded as one of the most successful examples of both representing a complex community with one voice and leading to real, measurable environmental improvement.
HIGHLIGHTS OF EXPERIENCE
Comprehensive Planning and Zoning
• Sacramento County Infill Prpgram Update | Sacramento County CA • Tuolumne County Zoning Code Update | Tuolumne County CA • Santa Rosa Forward General Plan Update | Santa Rosa CA • Soledad General Plan Update | Soledad CA
• Pittsburg Zoning Code Update | Pittsburg CA
• East Area Specific Plan | Salinas CA
• Coyote Valley Development Standards | San Jose CA
• General Plan Place Types | Salinas CA
• Connect Menlo General Plan and Zoning Update | Menlo Park CA • Stockton Neighborhood Action Plans | Stockton, CA
• Stockton Zoning Consistency | Stockton CA
• Envision Stockton General Plan Update | Stockton CA
• Oroville Sustainable Code Update and Climate Action Plan | Oroville CA • Marinship Specific Plan Assessment and Evaluation | Sausalito CA • Benicia Downtown Mixed Use Master Plan | Benicia CA
• Cotati Downtown Specific Plan | Cotati CA
• Morros Area Specific Plan | San Luis Obispo County CA • Propel Vallejo General Plan Update | Vallejo CA
• Housing Element Implementation | Livermore CA
• Marin Countywide Plan | Marin County CA
• Ventura General Plan | San Buenaventura CA
• Pleasant Hill General Plan | Pleasant Hill CA
• Morgan Hill General Plan | Morgan Hill CA
CHARLIE KNOX
Principal
[email protected]
• Citrus Heights General Plan | Citrus Heights CA
• Cotati General Plan Background Report | Cotati CA
• Sonoma General Plan and EIR | Sonoma CA
Entitlements
• Century Plaza Redesign | Pittsburg CA
• Bliss Avenue Plan | Pittsburg CA
• Fourth and University Project | Berkeley CA
• Bayside Village Project | Hercules CA
• Mountain Village Subdivision (Now Incorporated) | Telluride CO • Aldasoro Ranch Subdivision | Telluride CO
• Lawson Hill Mixed-Use and Affordable Housing Subdivision | Telluride CO • Telluride Ski Area Expansion | Telluride CO
Sustainability Initiatives
• Sustainable Communities Strategy | Butte County CA
• Sustainable Communities Strategy Base-Case Scenario and Implementation Project | Monterey Bay Area CA
• Vulnerability Assessment and Adaptation Plan | Benicia CA • Renewable Energy and Conservation Project | Benicia CA • Electric Vehicle Fast Charger and Solar Battery Backup Project | Benicia CA • Valero Benicia Refinery Flue Gas Scrubber | Benicia CA • Valero/Good Neighbor Steering Committee Settlement Agreement | Benicia CA
• Benicia Boatyard Marine Debris Cleanup | Benicia CA
SPEAKING ENGAGEMENTS
• Panelist, “The Future of Smart Cities,” Redefining Mobility Summit, San Ramon,
CA 2017
• “Planning 2.0: The Drivers of Regional and Global Change and Land Use Innovation,” Plenary Lunch, 2015 APA California Annual Conference, Oakland CA • “Company Town 2.0: How Facebook and Google are Rethinking the Corporate Campus,” Mobile Workshop, 2015 APA California Annual Conference, Oakland CA
LEADERSHIP & COMMUNITY
• Bay Area Planning Director’s Association, Steering Committee Member, 2006 to Present
• Association of Bay Area Governments, Regional Planning Commissioner, 2009 to 2011
AWARDS
• 2019 APA CA Statewide and Sacramento Valley Section, Comprehensive Planning Award: Large Jurisdiction, Envision Stockton 2040 General Plan • 2018 APA CA Northern Section, Comprehensive Planning Award: Large Jurisdiction, Propel Vallejo General Plan 2040
• 2013 Green California Leadership, Benicia Renewable Energy Project • 2011 California Preservation Foundation, Benicia Historic Context Statement • 2010 California State Legislature Transportation Safety Project, Rose Drive Bridge
• 2008 APA National Planning Excellence Award for Implementation, Marin Countywide Plan
AMY SINSHEIMER AICP
Senior Associate
EDUCATION
• MA, City and Regional Planning, Cal
Poly San Luis Obispo
• BS, Conservation and Resource
Studies, University of California,
Berkeley
CERTIFICATIONS
• American Institute of Certified
Planners
AFFILIATIONS
• American Planning Association
• California Native Plant Society
Team member since 2018
Amy has over 20 years of experience managing and preparing longrange planning and policy documents, with a specialty in housing. She has significant experience in public outreach for complex projects involving multiple agencies, stakeholders, and team members. Amy prepared housing elements during the 3rd, 4th, 5th, and 6th cycles and has worked closely with staff at the California Department of Housing and Community Development to achieve certification for her clients.
Amy has also prepared housing element program implementation documents. She also has comprehensive zoning code and General Plan Update experience.
HIGHLIGHTS OF EXPERIENCE
Housing Elements
» Amador County
» City of Auburn
» City of Benicia
» City of Biggs
» City of Compton
» Contra Costa County
» City of Crescent City
» City of Dixon
» Town of Fairfax
» City of Grover Beach
(5th and 6th)
» City of Ione
» City of Jackson
» Kern County
» City of Kingsburg
» Lassen County
» City of Livermore
» City of Lodi
» City of Marysville
» City of Morro Bay
(5th and 6th)
» City of Orland
» City of Oxnard (5th
and 6th)
» Town of Paradise
» City of Pismo Beach
» City of Plymouth
» City of Red Bluff
» City of Reedley
» City of Ridgecrest
» City of Riverside
» Riverside County
» Solano County
» City of South Lake
Tahoe (5th and 6th)
» Stanislaus County
» City of Stockton
» City of Sutter Creek
» City of Temecula
» Trinity County
» Tuolumne County
» City of Vacaville
» City of Wasco
» City of Yreka
» City of Yuba City
» Yuba County (5th and
6th)
» Town of Mammoth
Lakes
» City of Soledad
» San Luis Obispo
County
» City of Arroyo Grande
» City of Needles
» Town of Yucca Valley
Housing Implementation
» City of Holtville
» City of Marysville
» City of Monterey
» City of Morro Bay
» City of Oxnard
» City of Riverside
» City of Soledad
including ADU
Handbook
» City of Rohnert Park
ADU Handbook
» City of Morro Bay
Mobile Home
Analysis
» San Luis Obispo
County ADU Analysis
AMY SINSHEIMER
Senior Associate
[email protected]
Zoning Ordinance Amedments
• Title 17 Zoning Code Comprehensive Update and Accessory Dwelling Unit Ordinance | Tuolumne County CA
• Stockton Zoning and Land Use Map Updates | Stockton CA Additional Projects
• Soledad General Plan Update | Soledad CA
• Central Coast Regional Liaison for State of California Senate Bill 2 and LEAP/ REAP Implementation | Statewide CA
• Kern County Consolidated Plan and Analysis of Impediments to Fair Housing | Kern County CA
• Stanislaus County Consolidated Plan and Analysis of Impediments to Fair Housing | Stanislaus County CA
• Monterey Short-Term Rental Analysis | Monterey CA
• South Lake Tahoe Vacation Home Rentals Socioeconomic Impact Study | South Lake Tahoe CA
• Morro Bay General Plan and Local Coastal Program | Morro Bay CA • Lancaster Community Homelessness Plan | Lancaster CA
• Beverly Hills Affordable Housing Assistance and Program Guidelines | Beverly Hills CA
• San Luis Obispo Downtown Concept Plan | San Luis Obispo CA AWARDS
• 2011 Best Public Participation/Education Program Award, APA AZ, Flagstaff Zoning Ordinance Update
• 2011 Driehaus Award for Excellence in Writing and Implementation of FormBased Codes, Form-Based Codes Institute, Livermore Development Code Update
ALAN LOOMIS AICP
Principal, Urban Design
Alan Loomis is an award-winning urban designer, planner and educator.
As Principal of Urban Design in PlaceWorks’ downtown LA office, Alan is responsible for leading our regional urban design practice while playing a role in projects throughout California.
A 15-year veteran of City Hall, Alan has directed a wide range of urban design-based policy projects leading multi-disciplinary teams through an equally wide range of public outreach programs. As City Urban Designer for Santa Monica Alan was the City’s lead for Promenade 3.0, a comprehensive redesign proposal of the iconic Third Street Promenade. Before Santa Monica, Alan led the urban design program for the City of Glendale for 12 years. Starting in 2005 as the City’s first on-staff urban designer, and later as deputy director of the Community Development Department, he built an award-winning planning team that managed design review, historic preservation, citywide planning, and mobility programs.
Alan is a frequent speaker and tour guide on Los Angeles history and urbanism. He has participated in ULI TAP panels, sat on juries for APA Awards and the City of Los Angeles “LA Lights the Way” design competition, and served on interview panels to select new planners, urban designers and architects for the cities of Los Angeles, Pasadena, Santa Monica, and Santa Ana, among others. From 2014 to 2020 he also served on the Pasadena Design Commission.
HIGHLIGHTS OF EXPERIENCE
• Glendora Station Area Plan | Glendora CA
• Downtown Shoreline Specific Plan and EIR | Long Beach CA • Artesia Downtown Specific Plan and EIR | Artesia CA
• Glendora Meda Avenue Plaza Urban Design | Glendora CA • San Bernardino Downtown Specific Plan, as part of the City’s General Plan Update | San Bernardino CA
• Hesperia General Plan Update Objective Design Standards| Hesperia CA • Los Alamitos Town Center Strategic Plan | Los Alamitos CA • Temecula Old Town Parklets | Temecula CA
• Objective Design Standards for:
» Western Riverside Council of Governments
» Orange County Council of Governments
» Anaheim CA
» Glendora CA
» Temecula CA
» Menifee CA
» Murrieta CA
» Norco CA
• On-Call Design Services for:
» Rancho Cucamonga (Urban Design)
» Santa Clarita (Urban Design and Architecture)
» Wildomar (Architecture)
• Community Design for:
» The Ontario Plan | Ontario CA
» Eastvale 2040 General Plan Update | Eastvale CA
» Fountain Valley 2040 General Plan Update | Fountain Valley CA
EDUCATION
• MA, Architecture, Southern
California Institute of Architecture
• BA, Religious Studies / Theology,
University of Detroit, Mercy
AFFILIATIONS
• American Planning Association
• Los Angeles Forum for Architecture
and Urban Design
LEADERSHIP & COMMUNITY
• Facilities and Technology
Committee, Mayfield Junior School,
Pasadena CA, 2024-present
• Board of Advisors, Woodbury
University School of Architecture,
2019–2023
• Juror, “LA Lights the Way” Design
Competition | City of Los Angeles,
2020
• Juror, APA California Awards, 2020
• Member, Pasadena Design Review
Commission, 2014–2020
• Member, Glendale Arts Master Plan
Task Force, 2017–2018
• Member, Pasadena Civic Center
Task Force, 2017–2018
• Commission Chair, Pasadena Design
Review Commission, 2016–2017
Team member since 2020
ALAN LOOMIS
Principal, Urban Design
[email protected]
PRIOR EXPERIENCE
• Promenade 3.0, Vision Plan | Santa Monica CA
• South Glendale Community Plan, Comprehensive General Plan Policies and Design Guidelines | Glendale CA
• North Glendale Community Plan, Comprehensive General Plan Policies and Design Guidelines | Glendale CA
• Glendale Downtown Mobility Study, Comprehensive Transit, Parking, and Transportation Plan | Glendale CA
• Glendale Downtown Specific Plan, Urban Design Plan, Guidelines, and Zoning Standards | Glendale CA
• Downtown Newhall Specific Plan, Transit-Oriented District | Santa Clarita CA
PUBLICATIONS
• “The Americana at Brand,” in SAH Archipedia, University of Virginia Press, 2018 • “Panel: Dingbat as an Urban Typology,” in Dingbat 2.0: The Iconic Los Angeles Apartment as Projection of a Metropolis, Doppelhouse Press, 2016 • “Glendale’s Downtown Specific Plan,” in Planning Los Angeles, Planners Press, 2012 • “Streetscapes,” Form & Landscape, online “Pacific Standard Time” exhibit at pstp.edison.com, May 2013
• “The Once and Future Mall,” Forum Annual 2004, LA Forum for Architecture & Urban Design, 2004
• “Down by the River,” arcCA 4.03, Winter 2003/04
SPEAKING ENGAGEMENTS
• “Crafting Residential Objective Development Standards” panel| AP-OC and Planning Directors’ Association of Orange County, Tustin CA , March 16, 2023 • “Al Fresco 2.0: Long-Term Solutions” online panel | ULI-LA, October 18, 2022 • “Objective Design: A New Oxymoron?” panel | APA-OC, May 2021 • Podcast: “Human City,” December 17, 2020
• Radio: “Promenade 3.0” appearance on DnA: Design and Architecture, KCRW
89.9 fm, September 3, 2019
• Podcast: “Archinect Next Up: Arroyo Seco Weekend,” June 24, 2017 • “City of Gardens” panel | 2016 APA-CA Conference, Pasadena CA • “Beyond the Freeway” panel | 2016 APA-CA Conference, Pasadena CA • “Laboratory for Modernity, Los Angeles, 1940-1990” | Pacific Standard Time Presents, Pasadena CA, 2013
• “New Urbanism and the Comprehensive Plan” panel | 2008 APA National Conference, Las Vegas NV
• “Creating Form-Based Comprehensive Plans” panel | 2008 16th Congress for New Urbanism, Austin TX
• “Implementing Form-Based Codes” panel | 2007 15th Congress for New Urbanism, Philadelphia PA
• Radio: “A park on top of a freeway?” appearance on Take Two, KPCC 89.3 fm, March 15, 2016
• Podcast: “Curating the City: Urban Designer Alan Loomis on Archinect Sessions One-to-One #12,” February 22, 2016
• Video: “UNIQLO LA: Urban Designer Alan Loomis” interview | UNIQLO, July 7, 2014 AWARDS
• 2018 LA Conservancy Preservation Award | Glendale Central Library Renovation • 2016 ASLA Southern California Merit Award | Space 134 Vision Plan (Fwy Cap Park) • 2015 Implementation Award of Excellence, Large Jurisdiction | APA CA | Glendale Downtown Specific Plan / Mobility Study
CYNTHIA WALSH
Senior Associate
EDUCATION
• BA, Urban Studies and Planning San
Francisco State University
• Section 3 HUD Training
• Davis-Bacon Labor “Prevailing Wage
Law” Course
Team member since 2018
Cynthia has over a decade of experience working on long-range planning documents, specializing in policy writing for housing element updates, housing element annual reports, zoning codes, general plans, analyses of impediments to fair housing choice documents, consolidated plans, and action plans. She is experienced with State and federal grant programs, and she is an expert in federal (Davis-Bacon) and state labor standards compliance.
Cynthia has significant experience in the preparation of analysis of impediments to fair housing choice documents, ensuring they are consistent with the guidelines and requirements outlined in HUD’s Fair Housing Planning Guide. She has also prepared over 30 housing elements over the past three housing element cycles for cities and counties throughout California.
HIGHLIGHTS OF EXPERIENCE
• Arcata Housing Element Update | Arcata CA
• Auburn Housing Element and Safety Element Update | Auburn CA • Calaveras County Housing Element Update 2019- 2027 | Calaveras County CA • El Dorado County Housing Element 2021-2029 | El Dorado County CA • Elk Grove Housing Element Update | Elk Grove CA
• Fortuna Housing Element Assistance | Fortuna CA
• Lincoln Housing Element Update | Lincoln CA
• Placer County Housing Element Update | Placer County CA • Riverside County Housing Assistance | Riverside County CA • SB 2 Grant Application Assistance | Statewide CA
• Wildomar Housing Assistance | Wildomar CA
• Willits Housing Element | Willits CA
PRIOR EXPERIENCE
Housing Elements
• 2008–2013 Housing Elements, Riverside County; cities of Alameda, Fortuna, Oxnard, Rancho Cordova, Willits CA
• 2009–2014 Housing Elements, Solano County; cities of Arcata, Biggs, Chico, Cloverdale, Crescent City, Dixon, Eastvale, Hughson, Imperial, Ione, Los Altos, Montague, Monterey, Plymouth, Rancho Cordova, Sand City, Tulelake, Vallejo, Wildomar, Willits, Willows, ad Yountville CA
• 2013–2021 Housing Elements, Imperial County; Butte County; Riverside County; cities of Auburn, Calimesa, Eastvale, Holtville, Marysville, Ontario, Roseville, Temecula, West Sacramento, Wildomar, Willits CA Community Development Block Grant Programs
• Analysis of Impediments (AI) to Fair Housing Choice, Contra Costa Consortium; cities of Fairfield, Hanford, Lodi, Monterey, Rancho Cordova, Rocklin CA
CYNTHIA WALSH
Senior Associate
[email protected]
• Consolidated Plans and Action Plans, Contra Costa Consortium; cities of Lancaster, Monterey, Redwood City, Santa Monica CA; State of Arizona; State of Nevada
Other Housing
• Housing Condition Surveys, Imperial County; cities of Grass Valley, Fairfield, Fort Bragg, Vallejo CA
• Income Surveys for Unincorporated Areas of Calexico, Holtville, Heber, Imperial County CA
• Redevelopment Blight Assessment | Plymouth CA
• Kern Council of Governments Regional Housing Needs Plan and Data Report | Kern County CA
GREG GOODFELLOW
Senior Associate
EDUCATION
• Master of Urban Planning,
University of California, Los Angeles
• BA, Archaeology, University of
California, Berkeley
AFFILIATIONS
• American Planning Association
• Association of Environmental
Professionals
• Urban Land Institute
Team member since 2008
Greg is a valuable analytical and outreach asset on any team. As an engineering industry editor and author of non-fiction before joining PlaceWorks, Greg brings effective research and communications skills to the planning process. He has worked in both the public and private sectors, has contributed to industry journals and white papers, and enjoys volunteering in youth education programs. He draws on over a decade of planning experience to tackle problems in an innovative and efficient manner.
Greg has built a foundation of comprehensive planning work into expertise in equitable housing and transportation policy. His recent work on objective design standards, regional growth strategies, urban rezonings and technical assistance for local jurisdictions has helped guide PlaceWorks’ services related to evolving housing and transportation law in California. Greg has become an effective leader by managing projects at the intersection of state law, regional strategy, county management and local policy. He has managed numerous outreach-based plans for equitable transportation and facilitated all forms of multi-lingual, digital and traditional outreach. Greg enjoys the professional training process, having managed the Smart Parking Training Program for MTC and lead county-wide digital workshops for VMT ordinance adoption.
Greg continues to hone his speaking and leadership skills on volunteer planning and community projects. He has instructed students as part of the Urban Land Institute’s (ULI) UrbanPlan high school teaching program. He is currently a team planner for ConnectOakland, a group advocating for the transformation of Interstate 980 in Oakland into a multi-modal thoroughfare.
HIGHLIGHTS OF EXPERIENCE
Housing and Infill Policy
• Creation of Objective Design Standards for Housing Development | Sunnyvale, CA
• Single Family Objective Design Standards | Antioch, CA • Multifamily and Mixed-Use Design Standards | Contra Costa County, CA • Objective Design and Development Standards | Pacifica, CA • Inclusionary Housing Ordinance | Hollister, CA
• 2021 PDA Investment and Growth Strategy | Contra Costa, CA • Senate Bill 2 Grant Application and Technical Assistance | State of California • SANDAG Smart Growth Design Guidelines | San Diego, CA • Housing Implementation Strategy | Tracy, CA
GREG GOODFELLOW
Senior Associate
[email protected]
• Dumbarton Rail Phase 2 Study | Bay Area, CA
• Walnut Creek BART Transit Village Plan | Walnut Creek, CA Equitable Transportation Planning
• Richmond Area Community-Based Transportation Plan | Richmond, CA • Pittsburg/Bay Point Community-Based Transportation Plan | Contra Costa, CA • Daly City Community-Based Transportation Plan | Daly City, CA • Southeast San Mateo County Community-Based Transportation Plan | San Mateo, CA
• MTC VMT Policy Adoption Technical Assistance & Training Program | Bay Area, CA
• Dumbarton Rail Phase 2 Study | Bay Area, CA
Comprehensive Planning
• City of Oakland General Plan Update Vision and Technical Framework | Oakland, CA
• Downtown Oakland Specific Plan Rezoning and General Plan Amendments | Oakland, CA
• City of Palo Alto General Plan Update | Palo Alto, CA • Town of Los Gatos General Plan Update & EIR | Los Gatos, CA • Eden Area General Plan and EIR | Alameda County, CA
• City of Capitola General Plan Update and EIR | Capitola, CA • Dupont Bridgehead Road Specific Plan | Oakley, CA
• Novato General Plan Update and EIR | Novato, CA
• Main Street Specific Plan | City of Alameda, CA
Community Outreach
• I-80/Gilman Street Intersection Improvement Project | Berkeley, CA • MTC Smart Parking Training Program | Bay Area, CA
• Los Lagos Golf Course Reuse Outreach and Alternatives Report | San Jose, CA • Northeast Livermore Public Facilities and Programs Planning | Livermore, CA • BART to Livermore Extension Outreach Program | Livermore, CA
PUBLICATIONS
• 2021: “CEQA: California’s Living Environmental Law CEQA’s Role in Housing, Environmental Justice, & Climate Change.” Co-Author, Rose Foundation for Communities and the Environment.
• “Density and Parking Flexibility Improve Infill Feasibility,” Vol. 22, No. 3, California Planning & Development Report.
• “South Bay Mixed-Use Centers Provide Infill Lessons,” Vol. 22, No. 1, California Planning & Development Report.
• “The World Trade Center Report,” Parsons Brinckerhoff global report on 9/11 rebuild efforts.
ERIKA LINDSTROM AICP
Associate
Erika brings a wide variety of skills through her education and nearly ten years of professional planning and housing experience in both the public and private sectors. Her passion for planning is driven by her desire to envision and create unique, enjoyable, and healthy places for all, especially community members who have historically been excluded.
At PlaceWorks, Erika manages and assists with a wide range of comprehensive planning projects, including zoning code updates, general plan updates, housing element implementation, and community engagement campaigns. She is currently working on Zoning Code updates for the City of Pittsburg and Contra Costa County, General Plan updates for the Cities of Modesto and Salinas, development of a Specific Plan for the City of Salinas, and entitlement review for the Cities of San Carlos and Benicia. She also recently managed and completed an update to Sacramento County’s Infill Program and targeted zoning updates for the City of Cupertino.
In her previous roles in local government, Erika worked closely with the public and served as project manager for residential and commercial planning entitlements. Through this work, Erika gained valuable experience in zoning and policy implementation and understands the value of clear, implementable content in policies, ordinances, development standards, and processes.
HIGHLIGHTS OF EXPERIENCE
Comprehensive Planning
• East Area Specific Plan | Salinas CA
• Modesto General Plan Update | Modesto CA
• Salinas General Plan Update | Salinas CA
Comprehensive Zoning Code Updates
• Contra Costa County Zoning Code Update | Contra Costa County, CA • Pittsburg Zoning Code Update | Pittsburg CA
Housing Element Implementation
• Cupertino Housing Element Update | Cupertino CA
• Sacramento County Infill Program Update | Sacramento County CA • Targeted Zoning Code Updates | Santa Rosa CA
Entitlement Review
• 2127 Dwight Way Housing Project | Berkeley CA
• Rose Estates Mixed-Use Project | Benicia CA
• Vista Del Grande Housing Project | San Carlos CA
EDUCATION
• Master of Geography, San Francisco
State University
• Bachelor of Environmental Studies,
San Diego State University
CERTIFICATIONS
• American Institute of Certified
Planners
AFFILIATIONS
• American Planning Association
Team member since 2022
ERIKA LINDSTROM
Associate
[email protected]
Transportation
• Santa Clara VTA Transit Pass Policy | Santa Clara County CA Public Outreach
• Neighborhood Connections Transportation Plan | Sacramento CA • East Santa Clara Affordable Housing Project | San Jose CA • BCAG 2024 Sustainable Communities Strategy | Butte County CA
ACTIVITIES
APA 2016-Present
• California APA Conference, 2017-2020
• National APA Conference, 2023
PREVIOUS EXPERIENCE
City of Cupertino | Associate Planner | 2016 - 2022
• Project manager for residential and commercial planning entitlements:
efficiently managed project review timelines for multiple departments, agencies, and consultants; organized and approved project reports; regularly corresponded with applicants
• Project manager for the City’s Rotating Safe Car Park patnership. Conducted program research and evaluation; Coordinated with service providers, legal counsel, and City Manager’s Office; Presented recommendations to decision makers; Reviewed and processed applications
• Project manager for the Heart of the City Specific Plan update: prepared and submitted grant funding application; prepared project scope of work; coordinated with regional agencies, City staff, and project consultant; prepared staff reports and presentations
• Assisted with 6th Cycle Housing Element update: assisted with consultant search and contract coordination; prepared staff reports and presentations; Attended staff and consultant meetings; assisted with sites inventory • Prepared staff reports and presented to elected and appointed bodies, including City Council, Planning Commission, and Housing Commission at regular meetings and study sessions
• Prepared written materials such as RFQs, RFPs, and grant applications for City funding
RAUL TOVAR GONZALES
Project Planner
EDUCATION
• BS, Sustainable Environmental
Design, University of California,
Davis, CA
Team member since 2022
Raul is a motivated planner who aims to promote the development of healthy, livable, and sustainable communities. Through his work, he hopes to support the goals and visions of the communities in which he works. At PlaceWorks, Raul enjoys working on a variety of comprehensive planning and transportation planning projects - in both the public and private sectors. He is highly resourceful and brings versatile skill sets to his projects, including strong research, project management, analytic, and graphics skills.
HIGHLIGHTS OF EXPERIENCE
• Contra Costa Transportation Authority Ongoing Planning Services | Contra Costa County CA
• San Mateo County Community Based Transportation Plan Updates | San Mateo County CA
• Solano County Housing, Safety, and Environmental Justice Elements | Solano County CA
PRIOR EXPERIENCE
Mintier Harnish | Assistant Planner | 2019 - 2022
• Responsible for contributing to the production of materials, reports and other deliverables relating to land use, zoning and housing. Participated in public outreach and field analyses to gather data for project development.
Alta Planning + Design | Intern | 2019
• Participated in public outreach and field studies to gather data for project development. Assisted in the development of reports and other materials used in active transportation planning.
RAUL TOVAR GONZALES
Project Planner
[email protected]
ALEXIS MENA LEED AP
Associate Principal
EDUCATION
• Master of City and Regional
Planning, University of California,
Berkeley
• Bachelor of Arts, Vassar College
CERTIFICATIONS
• Leadership in Energy and
Environmental Design Accredited
Professional (LEED AP)
AFFILIATIONS
• Association of Environmental
Professionals
Team member since 2008
A team member of PlaceWorks team since 2008, Alexis brings valuable experience in both the public and private sectors. As a project manager, she is organized and detail-oriented, works collaboratively with her clients, thinks strategically, and maintains a flexible and responsive work process. She is highly committed to providing high-quality graphic and written products on schedule and on budget.
Alexis’ work at PlaceWorks has focused on environmental review and planning for a range of land use, smart growth, transportation, and sustainability projects. She is currently serving as the Assistant Project Manager for the Long Range Campus Plan Update and Golden Gate Avenue Project EIR for the UC San Francisco College of Law, and as the Project Manager for the General Plan Update EIR for the City of Salinas, the General Plan Update EIR for the City of San Mateo, the Stanford University Belmont Conceptual Development Plan and Development Agreement EIR for the City of Belmont, the General Plan Reset EIR for the City of San Carlos, and the Bancroft Garage IS/MND for UC Berkeley.
HIGHLIGHTS OF EXPERIENCE
Environmental Review
• Stanford University Belmont Conceptual Development Plan and Development Agreement EIR | Belmont CA
• General Plan Reset EIR | San Carlos CA
• General Plan Update EIR | Salinas CA
• Housing Element Update Addendum | Salinas CA
• General Plan Update EIR | San Mateo CA
• Long Range Campus Plan Update and Golden Gate Avenue Project EIR | San Francisco CA
• UC Berkeley 2021 Long Range Development Plan Update EIR | Berkeley CA • UC Berkeley 2021 LRDP Update EIR Addendum for the Gateway New Academic Building Project | Berkeley CA
• UC Berkeley 2021 LRDP Update EIR Addendum for the Academic Replacement Building Project | Berkeley CA
• Bancroft Garage IS/MND | Berkeley CA
• Comprehensive Plan Update EIR | Palo Alto CA
• General Plan Update EIR | Capitola CA
• General Plan Update EIR | Vallejo CA
• General Plan Update EIR | San Leandro CA
• CHSRA Merced Station Relocation Preliminary Engineering and Environmental Reexamination | Merced CA
• Concord Hills Regional Park Land Use Plan EIR | Concord CA • 808 Alameda de las Pulgas Project EIR | San Carlos CA
ALEXIS MENA
Associate Principal
[email protected]
• 501 Industrial Road Project EIR | San Carlos CA
• In-N-Out Burger Project EIR | Campbell CA
• 1700 Dell Avenue Office Development Project EIR | Campbell CA • Terra Vi Lodge Project EIR | Tuolumne County CA
• Broadway Plaza Draft EIR | Redwood City CA
• Marina Plaza Project Initial Study/Mitigated Negative Declaration | Cupertino CA
• 975-1075 Main Street Retail Project IS/MND | Watsonville CA • General Plan 2020 EIR Addendum for the Affordable Housing Overlay Zone | Los Gatos CA
• Alviso Park Master Plan Update IS/MND | San Jose CA
• Housing Element Assistance, General Plan Update, and Environmental Review | Menlo Park CA
• Cordes Ranch Specific Plan Review and EIR | Tracy CA
• Downtown Lafayette Specific Plan EIR | Lafayette CA
• The Terraces of Lafayette EIR | Lafayette CA
• Martial Cottle Park State Park General Plan/County Park Master Plan EIR | Santa Clara County CA
• Napa Pipe Site EIR | Napa County CA
• Tracy General Plan and EIR | Tracy CA
• Tracy Sustainability Action Plan | Tracy CA
• Napa Housing Element Update and EIR | Napa County CA
Land Use and Transportation Planning
• Merced Station Relocation Preliminary Engineering and Environmental Reexamination | California High Speed Rail Authority
• Land Use Analysis for Assembly Bill 2923 Transit-Oriented Development Zoning Standards| BART
• Dumbarton Rail Corridor Project | SamTrans/Caltrain/Peninsula Corridor Joint Powers Board
• Alameda Community-Based Transportation Plan | Alameda County Congestion Management Agency
AWARDS
• 2024 California Association of Environmental Planners Outstanding Environmental Analysis Document Merit Award | 808 Alameda de las Pulgas Townhome Development Project Environmental Impact Report • 2014 California Association of Environmental Planners Merit Award | Cordes Ranch Specific Plan Environmental Impact Report
• 2011 American Planning Association California Chapter Innovation in Green Community Planning Award | Martial Cottle Park Master Plan, Santa Clara County CA
• 2011 American Planning Association Northern California Chapter Innovation in Green Community Planning Award | Martial Cottle Park Master Plan, Santa Clara County CA
• 2007 American Planning Association Honorable Mention, Information Technology Division Student Paper Competition | “Urban Development and Infrastructure For The High-Tech: The Plan for a Wireless Silicon Valley” • Department and General Honors | Vassar College | 2005
2040 Bancroft Way, Suite 400
Berkeley, California 94704
t 510.848.3815
www.PlaceWorks.com
ORANGE COUNTY • BAY AREA • SACRAMENTO • CENTRAL COAST • LOS ANGELES • INLAND EMPIRE City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-205, Version: 1
Cesar Chavez Park Soccer Field, CIP No. 9005
Approve a Resolution approving the reallocation of funding from CIP No. 9361 to CIP No. 9005 in the amount of $43,100; and approve the contract change order (CCO #4) in the amount of $72,898.50; and accept the Cesar Chavez Park Soccer Field; CIP No. 9005 for maintenance and responsibility.
City of Salinas Page 1 of 1 Printed on 6/13/2025
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PE, LS, DIRECTOR
BY: JOSIE LANTACA, ASSISTANT ENGINEER
TITLE: CESAR CHAVEZ PARK SOCCER FIELD; CIP NO. 9005
RECOMMENDED MOTION:
A motion to:
1) Approve the reallocation of budget from CIP No. 9361 (1200 fund) to CIP No. 9005 in the amount of $43,100; and
2) Approve the contract change order (CCO #4) in the amount of $72,898.50; and 3) Accept the Cesar Chavez Park Soccer Field; CIP No. 9005 for maintenance and responsibility.
EXECUTIVE SUMMARY:
On May 16, 2023, the City Council awarded a contract to Norcal Contractor in the amount of $1,456,684.92 for the construction of the Cesar Chavez Park Soccer Field Project (CIP No. 9005) by Resolution No. 22663. Work began on August 28, 2023, and the contractor had 80 working days to complete the project. During construction, unforeseen conditions and unanticipated events occurred which changed the scope of work for a total of four contract change orders (CCOs) being issued for the project resulting in an increase of the total cost to $1,674,837.43. The project was substantially completed on April 8, 2024, and the plant establishment period ended on August 11, 2024. Final punch list work was completed on August 19, 2024.
BACKGROUND:
In 2002, State voters passed Proposition 40 that provides funding for local assistance grants, including development of neighborhood, community and regional parks. Cesar Chavez has been categorized through the Parks Master Plan process as a regional park. Soccer and youth sports rate as the Master Plan’s highest priorities. The Park assessment agrees as well and recommends adding storage for youth sports and shaded picnic areas.
In early 2017, the City submitted a Proposition 40 grant application to the California Department of Parks and Recreation Office of Grants and Local Services (OGALS) for the construction of one full synthetic turf soccer field, two youth soccer fields, and a half-court basketball court at Cesar Page | 2
Chavez Park. OGALS approved the grant application, and on August 15, 2017, City Council accepted the Grant Award in the amount of $998,264 (Resolution No. 21241). The grant may only be utilized toward the project’s construction cost.
Through a formal Request for Qualification process, the City contracted with BFS Landscape Architects for the preliminary and final design of the project. During the project’s design development process, the preliminary estimates determined there would be insufficient funds to cover the construction costs for the project’s original scope of work. Thus, the City submitted a request for a change in scope from OGALS, maintaining the value of the original grant amount.
The revised scope of work read: “Construct a full-sized artificial turf soccer field and minor improvements at Cesar Chavez Park in the City of Salinas”. In a letter dated March 26, 2021, OGALS approved the requested change in the project’s scope of work.
The revised scope of work included the construction of a full-size synthetic turf soccer field, upgrades and adjustments to the existing irrigation system to accommodate the new layout, construction of a bioretention area, and new landscaping.
The project was advertised for construction bid on March 7, 2023, and bids were opened on April 7, 2023. On May 16, 2023, City Council awarded the Cesar Chavez Park Soccer Field; CIP No. 9005 to Norcal Contractor in the amount of $1,456,684.92. The contract established that the contractor should complete the work within 80 working days. Construction began on August 28, 2023 and was substantially completed on April 8, 2024. The plant establishment period started on April 9, 2024 and ended on August 11, 2024. Final punch list work was completed on August 19, 2024.
Three contract change orders (CCOs) were approved for this project. Table 1 below provides a summary of these CCOs.
Table 1: Contract Change Orders
Change
Order
No.
Description Item
Amount
Total Change
Order
Amount
1 Removal/replacement existing 24” metal pipe within the new storm drain manhole $15,006.28
2 A. Removal and replacement of existing DG Pathway
(T&M) $10,846.50
$67,892.13
B. Difference in materials for electrical wires $11,554.06 C. Change Schedule 40 pipe to C900 water main pipe $26,963.48 D. Slurry encasement of the storm drain system $5,310.38 E. Replace broken sprinklers $3,167.19
F. Installation of 2 quick couplers $6,299.54
G. Equipment downtime due to mainline hit $3,750.98
3 Excavation/off hauling & replacement of unsuitable soils $62,355.60 TOTAL CCOs (1-3): $145,254.01
Page | 3
A Balancing Contract Change Order (CCO #4) still needs to be paid for this project to adjust the contract amount to reflect the final quantity of worked performed for some of the bid items. Table 2 below is a list of the bid items with the percentage of actual quantities installed.
Table 2: Balancing Change Order #4
Bid Item Description Percent
Increased Amount
8 Off Haul/Excavation Trench 5% $353.93
13 Turf Field Base Rock Class 2 12% $8,805.35
14 Trench Rock 5% $1,983.63
31 Off Haul/Excavation-bioretention area 14% $6,326.26
32 Bioretention Soil Mix 47% $15,066.70
33 Class 2 Permeable Material 1% $341.82
3 SWPPP Implementation – more rain events when the
project was extended $40,020.81
TOTAL CCO #4: $72,898.50
On October 1, 2024, a “Notice of Cessation” was filed at the Monterey County Recorder’s Office for this project. The project has been deemed complete and the construction methods and materials met the project plans and specifications requirements.
CEQA CONSIDERATION:
This project has been reviewed per the California Environmental Quality Act (CEQA) Guidelines and has been determined to be Categorically Exempt in accordance with Section 15303 (Class 3) and Section 15304 (Class 4) because the project involved no projected significant effects to an existing park and recreational facilities use.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No. Government Code §84308/Levine Act doesn’t apply to this item because the construction contract for this project was done through competitive bidding process.
STRATEGIC PLAN INITIATIVE:
The project addressed the City Council Goals of Infrastructure and Environmental Sustainability, Public Safety, and Youth and Seniors by providing safe recreational facilities for Salinas residents.
DEPARTMENTAL COORDINATION:
The process of administering this project involved Public Works, Library and Community Services, Finance, and Legal Departments.
Public Works Department coordinated and oversaw the preparation of the project plans, specifications, and estimates, administered the bidding/advertisement process, and managed the construction contract administration, and field inspections. The project is a CIP for the Library and Page | 4
Community Services Department, CIP No. 9005. Finance Department managed the proper disbursement of funds, and Legal Department reviewed pertinent documents/contracts to ensure compliance with applicable laws and regulations. Thus, staff from these Departments were involved with the development and execution of this project.
FISCAL AND SUSTAINABILITY IMPACT:
Table 3: Project Funding
Description Amount
Grant from State Dept of Parks and Recreation $998,264
Measure G (2/7/2018 – Council Action Date) $150,000
Transfer from CIP 9840 to CIP 9005 (12/18/2018 – Council Action Date) $20,000 Measure G (FY 19/20) $200,000
Measure G (FY 20-21) $50,000
Measure G (FY 21/22) $80,000
Measure G (FY 22/23) $25,000
Measure G (5/16/2023 – Council Action Date) $200,000
Measure G (FY 23-24) $250,000
Total Funding $1,973,264
Project construction cost was $1,601,938.93 including the three contract change orders. Balancing contract change order (CCO #4) is $72,898.50 (as summarized on Table 2) which adds up the total construction cost to $1,674,837.43.
Other expenditures (encumbered and expended) for this project included engineering/design costs, administrative overhead, public art fees, and soils testing for a total cost of $268,597. As of June 3, 2025, there is only an unencumbered balance of $29,829 for the project. Thus, $43,100 is needed to fully pay CCO #4.
Fund CIP Project
(5800)
Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget
Page
Last Budget
Action (Date,
Resolution)
1200 9361 55.9361-66.400 Capital Outlays
Improvements
$55,612 $43,100 n/a 06/13/2023
22693
1200 9005 55.9005-66.400 Capital Outlays
Improvements
$69,752 $43,100 n/a 5/16/223,
22663
ATTACHMENTS:
Resolution
Attachment 1: Resolution No. 21241
Attachment 2: Resolution No. 22663
Attachment 3: Resolution No. 22693
Before and After Photos
1 RESOLUTION NO. (N.C.S.)
A RESOLUTION ACCEPTING THE CESAR CHAVEZ PARK SOCCER FIELD; CIP NO. 9005, FOR MAINTENANCE AND RESPONSIBILITY
WHEREAS, on August 15, 2017 accepted a grant from the California Department of Parks and Recreation Office of Grants and Local Services (Resolution No. 21241) to construct one synthetic turf soccer field, two youth soccer fields and a half-court basketball court; and WHEREAS, in March 2021, the Department of Parks and Recreation approved a change of scop to construct a full-sized artificial turf soccer field and minor improvements ; and WHEREAS, on May 16, 2023, City Council awarded the Cesar Chavez Park Soccer Field; CIP No. 9005 to Norcal Contractor in the amount of $1,456,684.92; and WHEREAS, the project constructed a full-size synthetic turf soccer field, and upgraded and adjusted the existing irrigation system to accommodate the new layout, and constructed a bioretention area, including new landscaping; and
WHEREAS, the project was completed on April 8, 2024, and the Plant Establishment Period ended on August 11, 2024; and
WHEREAS, a total of three contract change orders were issued totaling $145,245.01; and WHEREAS, a fourth change order is needed to balance the increased bid items totaling $72,898.50; and
WHEREAS, the work has been inspected and has been determined that the project meets the requirements of the project plans and specifications.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council accepts the Cesar Chavez Park Soccer Field; CIP No. 9005 project for maintenance and responsibility; and BE IT FURTHER RESOLVED that the Salinas City Council hereby approves the transfer of funds from CIP 9361 (1200 fund) to CIP No. 9005 in the amount of $43,100; and BE IT FURTHER RESOLVED that the Salinas City Council hereby approves the balancing contract change order (CCO #4) in the amount of $72,898.50.
PASSED AND APPROVED this 17th day of June 2025, by the following vote:
AYES:
NOES:
ABSENT:
2 ABSTAIN:
APPROVED:
________________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
RESOLUTION NO. 21241 ( N.C. S.)
RESOLUTION OF THE CITY OF SALINAS APPROVING THE ACCEPTANCE OF
YOUTH SOCCER AND RECREATION DEVELOPMENT PROGRAM AND CALFIRE
GREENHOUSE GAS REDUCTION GRANT FUNDS
WHEREAS, state voters passed Proposition 40 that provides funds for local assistance grants, including development of neighborhood, community and regional parks, recreational areas, and land and water conservation programs; and
WHEREAS, the state legislature delegated the responsibility for administration of the Youth Soccer and Recreation Development Program to the State of California State Department of Parks and Recreation; and
WHEREAS, State Department of Parks and Recreation has awarded Salinas a grant for active play improvements to Cesar Chavez Park in the amount of $998, 264. 00; and WHEREAS, on February 17, 2017 a severe winter storm caused severe damage or destroyed over 400 trees within Salinas such that they had to be removed; and WHEREAS, trees have proven to provide numerous community benefits, including raising property values, increasing retail sales, reducing human stress, calming traffic speeds, improving water quality, and reducing greenhouse gas emissions ( Wolf, 2016); and WHEREAS, the Governor has signed the State of California Greenhouse Gas Reduction Funding that provide funds for urban forestry programs; and WHEREAS, the State Department of Forestry and Fire Protection ( aka CALFIRE) has been delegated the responsibility for administration of the State' s Greenhouse Gas Reduction funds to further the goals of AB32, the Global Climate Warming Solution Act; and WHEREAS, the state' s goal for all projects is to ensure California's forests continue to be significant carbon storage sinks and to reduce or avoid GHG emissions due to pest damage, wildfires, and loss of forest tree cover from development to non -forest uses; and WHEREAS, the State Department of Forestry and Fire Protection ( aka CALFIRE) has awarded Salinas a grant to plant trees and prepare a forest management plan in the amount of 173, 118; and
WHEREAS, proposed park improvements for Cesar Chavez Park, tree planting and related work are consistent with the City Council' s accepted Neighborhood Vibrancy -Urban Greening Plan and are in alignment with City Council strategic goals.
NOW, THEREFORE BE IT RESOLVED that the City of Salinas City Council hereby accepts the Youth Soccer Grant Cesar Chavez Park for $ 998, 264. 00 and the Greenhouse Gas Reduction Grant to plant trees and prepare a forest management plan for $173, 118. 00. 1 PASSED AND APPROVED this 15TH day of August, 2017, by the following vote:
AYES: Councilmembers: Barrera, Craig, Davis, De La Rosa, McShane, Villegas and Mayor Gunter
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Patricia a' s City Clerk
pil
APPROVED:
Jo unter, Mayor
1 RESOLUTION NO. 22663 (N.C.S.)
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING
BID AWARD AND EXECUTION OF CONTRACT TO NORCAL CONTRACTOR FOR THE CESAR CHAVEZ PARK SOCCER FIELD; CIP 9005, AND APPROVING THE APPROPRIATION OF FUNDS IN THE AMOUNT OF $200,000 FROM MEASURE G FUND BALANCE TO CIP NO. 9005
WHEREAS, on August 15, 2017, the City Council accepted a Proposition 40 Grant Award from the California Department of Parks and Recreation Office of Grants and Local Services (OGALS) in the amount of $998,264 for the construction of 1 full synthetic turf soccer field, 2 youth soccer fields, and a half-court basketball court at Cesar Chavez Park (Resolution No. 21241); and
WHEREAS, on March 26, 2021, OGALS approved the change of the project scope to only construct the full synthetic turf soccer field, and related improvements; and WHEREAS, the City Engineer approved the project plans and specifications and authorized the solicitation for bids for this project; and WHEREAS, on March 7, 2023, the Cesar Chavez Soccer Field; CIP 9005 was advertised for bidding; and
WHEREAS, representatives of the City Clerk of Salinas on April 7, 2023, at a public meeting held virtually via Zoom, publicly opened, examined, and declared all bids or proposals received via PlanetBids, an electronic bid advertisement website for the Cesar Chavez Park Soccer Field; CIP No. 9005 in accordance with the plans and specifications for such work on file in the office of the City Clerk; and
WHEREAS, the lowest bidder, Norcal Contractor, submitted a bid that is 2.92% below the engineering estimate; and
WHEREAS, reference checks on Norcal Contractor from internal and external sources have positive reviews regarding Norcal Contractor on their performance and paperwork; and WHEREAS, to award the project, staff is requesting an appropriation of funds in the amount of $200,000 from Measure G fund balance to CIP No. 9005; and WHEREAS, City staff thereupon reported the results of the bidding to the City Council at its regular meeting on May 16, 2023, and the Council in open session at said meeting examined the report of staff.
NOW, THEREFORE, BE IT RESOLVED that in reference to the Cesar Chavez Soccer Field CIP 9005 that all of said bids or proposals are rejected except the bid of Norcal Contractor, (hereinafter referred to as “Successful Bidder”), being the lowest and best bid which is hereby accepted. The subject contract is hereby awarded to said Successful Bidder for the sum of $1,456,684.92 (Bid Items 1-35), and more specifically at the unit prices particularly set forth and contained in the Proposal for the Cesar Chavez Soccer Field; CIP 9005, of said Successful Bidder DocuSign Envelope ID: EBDB1DD4-031A-4215-9A9C-84CD6CF53667 2 previously filed in the office of the City Clerk on April 7, 2023. Said sum shall be paid by the City of Salinas to said Successful Bidder in cash, lawful money of the United States of America, payable at the time and in the manner specified in the plans and specifications and contract documents for the project filed in the office of the City Clerk, entitled “Cesar Chavez Soccer Field; CIP 9005”; and
BE IT FURTHER RESOLVED that said plans and specifications are hereby accepted and adopted for said work and are also referred to for all of the details and particulars thereof, and said plans and specifications are by reference incorporated in and hereby made a part of this resolution; and
BE IT FURTHER RESOLVED that the Salinas City Council hereby approves the appropriation of funds in the amount of $200,000 from Measure G fund balance to CIP No. 9005; and
BE IT FURTHER RESOLVED that the Mayor of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work.
PASSED AND APPROVED this 16th day of May 2023, by the following vote:
AYES: Councilmembers Barrera, Gonzalez, McShane, Osornio, Rocha, Sandoval and Mayor Craig
NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
____________________________
Patricia M. Barajas, City Clerk
DocuSign Envelope ID: EBDB1DD4-031A-4215-9A9C-84CD6CF53667
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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-207, Version: 1
Award of the 2025 Pavement Improvements Project, CIP No. 9981 Approve a Resolution approving the plans and specifications for the 2025 Pavement Improvements Project, CIP No. 9981; awarding a contract to Granite Construction Company in the amount of $4,838,830.20 for the 2025 Pavement Improvements Project, CIP No. 9981; approving a 20% contingency in the amount of $967,766 for a total not to exceed $5,806,596.20; and delegating authority to the City Manager to execute any and all contract change orders related to this project.
City of Salinas Page 1 of 1 Printed on 6/13/2025
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR SANCHEZ, ASSISTANT ENGINEER
ADRIANA ROBLES, PE, CFM, CITY ENGINEER
TITLE: 2025 PAVEMENT IMPROVEMENTS PROJECT, CIP NO. 9981 RECOMMENDED MOTION:
A motion to approve a resolution:
1. Approving the plans and specifications for the 2025 Pavement Improvements Project, CIP No. 9981;
2. Awarding a contract to Granite Construction Company in the amount of $4,838,830.20 for the 2025 Pavement Improvements Project, CIP No. 9981;
3. Approving a 20% contingency in the amount of $967,766 for a total not to exceed $5,806,596.20; and
4. Delegating authority to the City Manager to execute any and all contract change orders related to this project.
EXECUTIVE SUMMARY:
The 2025 Pavement Improvements Project provides street rehabilitation and repair on Year 1 streets of the 5-Year Pavement Preservation Street List (Resolution No. 23031). On May 23, 2025, five bids were electronically received and publicly opened and read via a Zoom meeting.
Following review of contractor documentation Granite Construction Company has been determined to be the apparent low responsible and responsive bidder in the amount of $4,838,830.20 which is below the engineer’s estimate. Staff recommends awarding the project to Granite Construction Company for $4,838,830.20 and approving a 20% construction contingency for any unforeseen conditions.
BACKGROUND:
The 2025 Pavement Improvements Project (the “Project”) is a continuation of the City’s effort to repair and/or rehabilitate roads in areas that are deteriorated, damaged and/or in need of repair.
Following field inspections of the selected roadways, staff identified a combination of treatments to apply to the roadways including crack treatment, patch and repair, aggregate base repair, and pavement overlay. The Project will improve City's existing roadways.
Page | 2
The selected roadways are based on the Year 1 streets identified in the 5-Year Street Pavement Preservation Street List approved by City Council on June 25, 2024 through Resolution No. 23031.
Roadways include East and West Laurel Drive (from Constitution Boulevard to North Davis Road) and District 2 roadways (Wiren St, Sky Pl, Bardin Cir, Green St, Acosta St, Bardin Way, and Cortez St).
On December 11, 2024, the Department of Resources Recycling and Recovery (CalRecycle) awarded the City of Salinas with a Rubberized Pavement Grant in the amount of $250,000. The Project will incorporate rubberized pavement, a proven road paving material that is created by blending ground rubber from tires with asphalt binder and other conventional aggregate materials to create a paving material that is durable and reduces vehicle roadway noise. Rubberized pavement will be used to overlay East and West Laurel Drive.
On April 8, 2025, staff open bids for the On-Call Services for Traffic Control Devices with one bidder submitting a bid. On May 13, 2025, City Council rejected the bid received for the On-Call Services for Traffic Control Devices due to excessive cost increases from the prior years contract.
To maximize available funds, areas in high need of re-striping were incorporated into the 2025 Pavement Improvements Project. Re-striping will include segments of Natividad Rd/E Laurel Dr intersection, Bernal Dr/Natividad Rd intersection, and E Alisal St/Skyway Blvd roundabout.
On April 25, 2025, the City Engineer approved the project plans and specifications and authorized the call for bids for the 2025 Pavement Improvement Project.
On May 23, 2025, five bids were electronically received and publicly opened and read via a Zoom meeting. At the time of the bid opening, McKim Corporation appeared to have the lowest bid and Granite Construction Co. the second lowest bid. On May 28, 2025, a bid protest was received from Granite Construction Co. contesting McKim Corporation’s self-designation as a local business enterprise. A public hearing was held on June 17, 2025 to address the bid protest.
Below are the bid results following review of bid documentation, (see Exhibit A – Bid Tabulation sheet for details).
Table 1: BID RESULTS
Contractor Base Bid and
Additive Alternatives
5% Local
Preference
Adjustment
Total
Bid+Criteria
Granite Construction Co. $4,838,830.20 $241,941.51 $4,596,888.69 Granite Rock Co. $4,871,888.44 $243,594.42 $4,628,294.02 Coastal Paving & Excavating Inc. $4,984,999.00 $249,249.95 $4,735,749.05 McKim Corp. $4,780,122.31 $4,780,122.31
JV Lucas Paving Inc. $6,094,206.25 $6,094,206.25
Engineer’s Estimate $5,655,016.38 $5,655,016.38
The engineer’s estimate for the project was $5,655,016.38 and was based on unit prices of last year’s pavement improvement project. Granite Construction Company submitted a bid of $4,838,830.20, which is $816,186.18 lower than, or 86% of the engineer’s estimate. Based on the Page | 3
bids received, staff recommends awarding the project to the lowest responsive and responsible bidder Granite Construction Company, for their bid of $4,838,830.20.
Construction is anticipated to begin late Summer 2025, with 70 working days assigned to the project. Weather permitting, the Project should be completed by late Fall 2025.
Based on the lowest bid received, the estimated total project cost is $6,437,256.20, including direct construction costs and soft costs. The anticipated project costs are as follows:
Table 2: ANTICIPATED PROJECT COSTS
Expenditure Description Anticipated Expenditure
Base Bid 1 $4,035,619.00
Additive Alternative 2 $748,211.20
Additive Alternative 4 $55,000.00
Contingency (20%) $967,766.00
Direct Project Cost Subtotal $5,806,596.20
Inspection (5%) $290,330.00
Administrative Overhead $50,000
City Staff Project Management and Admin. (5%) $290,330.00 Soft Project Cost Subtotal $630,660.00
Project Direct Costs $5,806,596.20
Project Soft Costs $630,660.00
TOTAL PROJECT COSTS $6,437,256.20
Staff recommends award of the project to the apparent lowest responsive and responsible bidder Granite Construction Company for the bid price of $4,838,830.20.
Multiple funds are proposed to be used to implement the Project including Measure E, Measure G, Measure X, SB1, Gas Tax and the CalRecycle Grant.
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the project proposes to maintain existing roadway facilities.
Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.
CALIFORNIA GOVERNMENT CODE §84308:
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No. The Government Code §84308/Levine Act does not apply to this project since this was a competitive bid project.
STRATEGIC PLAN INITIATIVE:
This project relates to the Council’s Goals of Infrastructure and Environmental Sustainability and Public Safety by maintaining the City’s existing roadways and installing new striping and signage to enhance vehicular safety.
DEPARTMENTAL COORDINATION:
Public Works staff and Finance staff have worked together on the funding of the 2025 Pavement Improvement Project.
FISCAL AND SUSTAINABILITY IMPACT:
Sufficient funds are available through CIP 9981 to award the 2025 Pavement Improvements Project. The appropriation amounts below are based on available appropriation as of June 71, 2025.
Fund
Fund
Desc CIP
Project Appn Appn Name Total App Amount of Recommendation FY 24-25
Operating
Budget Page
Last Budget
Action
(Date,
Resolution)
2511 SB1 9981 50.9981-
66.4000
Capital
Outlays $4,437,249.15 $4,424,100.84 N/A 2/20/24, Res. 22903 2510 Measure X 9981 50.9981-
66.4000
Capital
Outlays $1,685,295,64 $1,320,070.41 N/A 5/13/25, Res. 23258 1200 Measure G 9981 50.9981-
66.4000
Capital
Outlays $333,847.60 $847.60 N/A 2/20/24, Res. 22903
1100 Measure E 9981 50.9981-
66.4000
Capital
Outlays $395,025.32 $95,025.32 N/A 2/20/24, Res. 22903
5201
Cal
Recycle
Grant
9981 50.9981-
66.4000
Capital
Outlays $250,000.00 $168,840.00 N/A 3/11/25, Res.
23206
2403 Gas Tax 9981 50.9981-
66.4000
Capital
Outlays $428,091.71 $428,091.71 N/A 2/20/24, Res. 22903 5202 Measure X
Bonds 9981 50.9981-66.4000
Capital
Outlays $280.32 $280.32 N/A N/A
ATTACHMENTS:
Resolution
Exhibit A – Bid Tabulation Sheet
Exhibit B – Project Location Map
Exhibit C – Specifications
1 RESOLUTION NO. (N.C.S.)
A RESOLUTION AWARDING THE 2025 PAVEMENT IMPROVEMENTS PROJECT, CIP 9981 TO GRANITE CONSTRUCTION COMPANY
WHEREAS, on June 25, 2024, through Resolution No. 23031, City Council approved the 5-Year Pavement Preservation Street List; and
WHEREAS, the 2025 Pavement Improvements Project is comprised of the Year 1 streets; and
WHEREAS, on December 11, 2024, the Department of Resources Recycling and Recovery (CalRecycle) awarded the City of Salinas with a Rubberized Pavement Grant in the amount of $250,000; and
WHEREAS, the 2025 Pavement Improvements Project incorporates rubberized pavement with the East and West Laurel Drive improvements; and
WHEREAS, on April 8, 2025, bids were opened for the On-Call Services for Traffic Control Devices and on May 13, 2025, City Council rejected the bid received due to excessive cost increases from prior year contracts; and
WHEREAS, the 2025 Pavement Improvements Project incorporates some areas in high need of re-striping as part of the project in an effort to maximize available funds; and WHEREAS, on April 25, 2025, the City Engineer approved the project plans and specifications and authorized the call for bids for the 2025 Pavement Improvements Project, CIP 9981; and
WHEREAS, on May 23, 2025, at a public meeting held via Zoom meeting from City Hall, at Salinas, California, publicly opened and read all bids delivered electronically via the PlanetBids website for the 2025 Pavement Improvements Project, CIP 9981 in accordance with the specifications for such work filed in the office of said City Clerk, and now on file in said office; and
WHEREAS, at the time of the bid opening, McKim Corporation appeared to have the lowest bid and Granite Construction Co. the second lowest bid; WHEREAS, on May 28, 2025 Granite Construction Co. presented a bid protest contesting McKim Corporation’s self-designation as a local business enterprise; and WHEREAS, on June 17, 2025 a public hearing was held to address the bid protest; and WHEREAS, the apparent lowest responsive and responsible bidder, Granite Construction Company, submitted a bid that is 86% of the engineer’s estimate; and WHEREAS, City staff thereupon reported the results of the bidding process to the City 2 Council at its regular meeting on June 17, 2025, and the City Council in open session at said meeting examined the report of staff; and
WHEREAS, The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the project proposes to maintain existing roadways, crosswalks, signage, and pavement striping, and the project does not qualify for any of the exemptions to the categorical exemptions found at CEQA Guidelines Sections 15300.2; and
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Charter section 13.1 and City Code Section 12-21, in reference to the “2025 Pavement Improvements Project, CIP 9981”, that all of said bids or proposals are rejected except the bid from Granite Construction Company, (hereinafter referred to as “Successful Bidders”), being the lowest and best bid, which is hereby accepted (Base Bid No. 1, Additive Alternative No.2, and Additive Alternative No. 4).
The subject contract is hereby awarded to said Successful Bidder for the sum of $4,838,830.20, and more specifically at the unit prices particularly set forth and contained in the Proposal for the “2025 Pavement Improvements Project, CIP 9981”, of said successful bidders previously filed in the office of the City Clerk. Said sum shall be paid by the City of Salinas to said Successful Bidder at the time and manner specified in the plans and specification and contract documents for the project filed in the office of the City Clerk, entitled “2025 Pavement Improvements Project, CIP 9981”; and
BE IT FURTHER RESOLVED that said plans and specifications are adopted for said work and are also referred to for all details and particulars thereof, and said plans and specifications are by reference incorporated in and hereby made a part of this resolution; and BE IT FURTHER RESOLVED that the Salinas City Council hereby approves a contingency of 20% in the amount of $967,766.00; and
BE IT FURTHER RESOLVED that the City Manager of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute any and all contract change orders related to this project; and
BE IT FURTHER RESOLVED that the Mayor of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work; and
PASSED AND APPROVED this 17
th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
3 APPROVED:
________________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
2025 PAVEMENT IMPROVEMENTS PROJECT, CIP 9981 Drawing No.
Bid awarded on _______ by City Council to ___________ Project Engineer:
for the sum of __________ Project Manager:
Dated CONTRACTOR #1 CONTRACTOR #2 CONTRACTOR #3 CONTRACTOR #4 City Clerk ENGINEER'S
ESTIMATE
ITEM APPROX. UNIT UNIT UNIT UNIT UNIT UNIT
NO. QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL BASE BID NO. 1 - East and West Laurel
1 MOBILIZATION 1 LS $ 150,000.00 $ 150,000.00 $ 110,000.00 $ 110,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 200,000.00 $ 200,000.00 $ 600,000.00 $ 600,000.00 2 TEMPORARY TRAFFIC CONTROL 1 LS $ 90,000.00 $ 90,000.00 $ 400,000.00 $ 400,000.00 $ 460,500.00 $ 460,500.00 $ 680,172.00 $ 680,172.00 $ 771,623.60 $ 771,623.60 $ 462,000.00 $ 462,000.00 3 REMOVE EXISTING AC PAVEMENT 228893 SF $ 1.50 $ 343,339.50 $ 1.80 $ 412,007.40 $ 2.00 $ 457,786.00 $ 0.68 $ 155,647.24 $ 1.10 $ 251,782.30 $ 0.35 $ 80,112.55 4 MILL 2” EXISTING AC PAVEMENT 313856 SF $ 0.75 $ 235,392.00 $ 0.50 $ 156,928.00 $ 0.50 $ 156,928.00 $ 0.45 $ 141,235.20 $ 0.60 $ 188,313.60 $ 0.35 $ 109,849.60 5 CONSTRUCT 2" RHMA-G OVERLAY (1/2" AGGREGATE) 7988 TONS $ 235.00 $ 1,877,180.00 $ 174.43 $ 1,393,346.84 $ 155.00 $ 1,238,140.00 $ 158.00 $ 1,262,104.00 $ 190.00 $ 1,517,720.00 $ 275.00 $ 2,196,700.00 6 CONSTRUCT 2" TYPE A HMA (3/4" AGGREGATE) 3369 TONS $ 215.00 $ 724,335.00 $ 140.00 $ 471,660.00 $ 115.00 $ 387,435.00 $ 153.00 $ 515,457.00 $ 147.00 $ 495,243.00 $ 195.00 $ 656,955.00 7 CLASS 2 AGGREGATE BASE 2513 CY $ 100.00 $ 251,300.00 $ 149.32 $ 375,241.16 $ 150.00 $ 376,950.00 $ 188.00 $ 472,444.00 $ 56.00 $ 140,728.00 $ 95.00 $ 238,735.00 8 PATCH AND REPAIR 6" 26110 SF $ 9.00 $ 234,990.00 $ 9.13 $ 238,384.30 $ 8.00 $ 208,880.00 $ 5.00 $ 130,550.00 $ 8.00 $ 208,880.00 $ 9.00 $ 234,990.00 9 CRACK SEAL 1 LS $ 30,000.00 $ 30,000.00 $ 71,250.00 $ 71,250.00 $ 64,000.00 $ 64,000.00 $ 64,000.00 $ 64,000.00 $ 55,000.00 $ 55,000.00 $ 64,000.00 $ 64,000.00 10 ADJUST MANHOLE FRAME AND LID TO FINISH SURFACE 60 EA $ 3,000.00 $ 180,000.00 $ 1,500.00 $ 90,000.00 $ 1,500.00 $ 90,000.00 $ 1,523.00 $ 91,380.00 $ 1,300.00 $ 78,000.00 $ 1,875.00 $ 112,500.00 11 REPLACE DETECTOR LOOPS 1 LS $ 30,000.00 $ 30,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 $ 74,850.00 $ 74,850.00 12 FURNISH AND INSTALL THERMOPLASTIC STRIPING AND MARKINGS; CHANNELIZERS; RAISED PAVEMENT MARKERS (PER PLAN; INCLUDES REMOVAL) 1 LS $ 400,000.00 $ 400,000.00 $ 168,000.00 $ 168,000.00 $ 150,000.00 $ 150,000.00 $ 174,867.00 $ 174,867.00 $ 164,000.00 $ 164,000.00 $ 163,325.00 $ 163,325.00 TOTAL BASE BID NO. 1 (ITEMS 1-12)
(FOR COMPARISON ONLY)
ALTERNATIVES NO. 2 - Acosta St, Cortez St, Green St, Bardin Way/Cir, Sky Pl & Wiren St 14 MOBILIZATION 1 LS $ 49,131.00 $ 49,131.00 $ 28,000.00 $ 28,000.00 $ 5,000.00 $ 5,000.00 $ 14,000.00 $ 14,000.00 $ 41,000.00 $ 41,000.00 $ 200,000.00 $ 200,000.00 15 TEMPORARY TRAFFIC CONTROL 1 LS $ 42,232.58 $ 42,232.58 $ 57,837.00 $ 57,837.00 $ 45,000.00 $ 45,000.00 $ 70,000.00 $ 70,000.00 $ 104,000.00 $ 104,000.00 $ 100,000.00 $ 100,000.00 16 REMOVE EXISTING AC PAVEMENT 96794 SF $ 1.50 $ 145,191.00 $ 1.10 $ 106,473.40 $ 1.50 $ 145,191.00 $ 0.50 $ 48,397.00 $ 1.15 $ 111,313.10 $ 0.35 $ 33,877.90 17 MILL 2" EXISTING AC PAVEMENT 106132 SF $ 0.75 $ 79,599.00 $ 0.46 $ 48,820.72 $ 0.35 $ 37,146.20 $ 0.50 $ 53,066.00 $ 0.70 $ 74,292.40 $ 0.35 $ 37,146.20 18 CONSTRUCT 2" RHMA-G OVERLAY (1/2" AGGREGATE) 453 TONS $ 235.00 $ 106,455.00 $ 170.51 $ 77,241.03 $ 198.00 $ 89,694.00 $ 209.00 $ 94,677.00 $ 197.00 $ 89,241.00 $ 275.00 $ 124,575.00 19 CONSTRUCT 2" TYPE A HMA (1/2" AGGREGATE) 2534 TONS $ 215.00 $ 544,810.00 $ 140.69 $ 356,508.46 $ 130.00 $ 329,420.00 $ 118.00 $ 299,012.00 $ 131.00 $ 331,954.00 $ 195.00 $ 494,130.00 20 CLASS 2 AGGREGATE BASE 200 CY $ 98.00 $ 19,600.00 $ 167.83 $ 33,566.00 $ 150.00 $ 30,000.00 $ 294.00 $ 58,800.00 $ 140.00 $ 28,000.00 $ 110.00 $ 22,000.00 21 6" PATCH AND REPAIR 376 SF $ 9.27 $ 3,485.52 $ 22.00 $ 8,272.00 $ 10.00 $ 3,760.00 $ 5.00 $ 1,880.00 $ 33.00 $ 12,408.00 $ 25.00 $ 9,400.00 22 CRACK SEAL 1 LS $ 15,000.00 $ 15,000.00 $ 28,250.00 $ 28,250.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 20,000.00 $ 20,000.00 $ 21,000.00 $ 21,000.00 23 ADJUST MANHOLE FRAME AND LID TO FINISH SURFACE 10 EA $ 3,000.00 $ 30,000.00 $ 1,500.00 $ 15,000.00 $ 1,500.00 $ 15,000.00 $ 1,500.00 $ 15,000.00 $ 1,500.00 $ 15,000.00 $ 1,875.00 $ 18,750.00 24 FURNISH AND INSTALL THERMOPLASTIC STRIPING AND MARKINGS; CHANNELIZERS; RAISED PAVEMENT MARKERS (PER PLAN; INCLUDES REMOVAL) 1 LS $ 23,655.00 $ 23,655.00 $ 30,600.00 $ 30,600.00 $ 27,000.00 $ 27,000.00 $ 13,500.00 $ 13,500.00 $ 12,600.00 $ 12,600.00 $ 12,625.00 $ 12,625.00 TOTAL ALTERNATIVES NO.2 (ITEMS 14 -24)
(FOR COMPARISON ONLY)
ALTERNATIVES NO. 4 - Natividad/Laurel, E Bernal, E Alisal/Skyway 26 MOBILIZATION 1 LS $ 16,377.00 $ 16,377.00 $ 1,500.00 $ 1,500.00 $ 1,000.00 $ 1,000.00 $ 4,000.00 $ 4,000.00 $ 1,400.00 $ 1,400.00 $ 3,700.00 $ 3,700.00 27 TEMPORARY TRAFFIC CONTROL 1 LS $ 21,116.29 $ 21,116.29 $ 7,200.00 $ 7,200.00 $ 10,000.00 $ 10,000.00 $ 27,000.00 $ 27,000.00 $ 10,000.00 $ 10,000.00 $ 5,500.00 $ 5,500.00 28 FURNISH AND INSTALL THERMOPLASTIC STRIPING AND MARKINGS; CHANNELIZERS; RAISED PAVEMENT MARKERS (PER PLAN; INCLUDES REMOVAL) 1 LS $ 11,827.50 $ 11,827.50 $ 49,036.00 $ 49,036.00 $ 44,000.00 $ 44,000.00 $ 18,700.00 $ 18,700.00 $ 17,500.00 $ 17,500.00 $ 17,485.00 $ 17,485.00 TOTAL ALTERNATIVES NO.4 (ITEMS 26 - 28)
(FOR COMPARISON ONLY)
Local Purchasing Discount (5%) N/A N/A $241,941.51 $243,594.42 $249,249.95 N/A 1 2
3 4
5 6
7 GRAND TOTAL BASE BID W/ LOCAL PURCHASING DISCOUNT (ITEMS 1-12,14-24,26-28) $ 5,655,016.38 $ 4,780,122.31 $ 4,596,888.69 $ 4,628,294.02 $ 4,735,749.05 $ 6,094,206.25 NON-COLLUSION AFFIDAVIT * * * * *
* * * *
INSURANCE CERTIFICATION * * * * *
BIDDER'S STATEMENT OF SUBCONTRACTORS - PART I *
*
PROPOSAL * * * * *
BIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY, TECHNICAL ABILITY, AND EXPERIENCE * * * * * BIDDER'S BOND * * * * *
ITEMS TO BE SUBMITTED WITH PROPOSAL ON BID OPENING DATE SIGNED ADDENDUM NO. 1-5 * * * *
$ 1,059,159.10 $ 790,568.61 $ 748,211.20 $ 689,332.00 $ 839,808.50 $ 1,073,504.10 GRAND TOTAL BASE BID (ITEMS 1-12,14-24,26-28) $ 5,655,016.38 $ 4,780,122.31 $ 4,838,830.20 $ 4,871,888.44 $ 4,984,999.00 $ 6,094,206.25 $ 49,320.79 $ 57,736.00 $ 55,000.00 $ 49,700.00 $ 28,900.00 $ 26,685.00 Gilroy CA 95020 Watsonville CA 95076 San Jose CA 95138 Monterey CA 93940 Martinez CA 94553
DESCRIPTION UNIT
$ 4,546,536.50 $ 3,931,817.70 $ 4,035,619.00 $ 4,132,856.44 $ 4,116,290.50 $ 4,994,017.15 CONTRACTOR #5
Mckim Corp Granite Construction Co. GraniteRock Co. Coastal Paving & Excavating Inc. JV LUCAS Paving Inc. 8505 Church St 580 West Beach St 5225 Hellyer Avenue Suite 220 24560 Silver Cloud Ct. Suite 101 865 Howe Rd
TABLE OF CONTENTS
Section Page No.
TABLE OF CONTENTS ................................................................................................................ 3 LOCATION MAP ........................................................................................................................... 7 NOTICE TO BIDDERS .................................................................................................................. 9 PART A BID CONTRACT DOCUMENTS .................................................................................................... 15
CONTRACT DOCUMENTS TO BE SUBMITTED WITH BID ON BID OPENING DATE ....................................................................................................................................................... 17 PROPOSAL ............................................................................................................................... 19 AND EXPERIENCE .................................................................................................. 27 INSURANCE CERTIFICATION ............................................................................................. 28 NON-COLLUSION DECLARATION OF CONTRACTOR ................................................... 29 PART I ........................................... 30
RELIABLE CONTRACTOR DECLARATION ...................................................................... 31 CONTRACT DOCUMENTS TO BE SUBMITTED TO THE CITY WITHIN 5 WORKING DAYS AFTER BID OPENING DATE ...................................................................................... 33 PART I I ........................................... 34 NON-COLLUSION DECLARATION OF SUBCONTRACTOR ........................................... 36 STATEMENT OF GOOD FAITH EFFORT FOR LOCAL HIRE ........................................... 37 ......... 38
PART B
PROJECT IS AWARDED ..................................................................................................................................... 39 GENERAL INSTRUCTIONS TO LOW BIDDER .................................................................. 40 BOND OF FAITHFUL PERFORMANCE ............................................................................... 42 PAYMENT BOND (LABOR AND MATERIAL BOND) ....................................................... 44 AGREEMENT .......................................................................................................................... 46 CERTIFICATE OF INSURANCE REQUIREMENTS ............................................................ 50 ......................... 53
PUBLIC WORKS CONTRACT AWARD INFORMATION (D.A.S. 14 ................................ 55 PART C CITY OF SALINAS FORMS AND MEMORANDUM DOCUMENTS ................................... 56 RUBBERIZED PAVEMENT CERTIFICATE ......................................................................... 57 STATEMENT OF COMPLIANCE .......................................................................................... 59 CITY OF SALINAS FRINGE BENEFIT STATEMENT ........................................................ 61 CITY OF SALINAS PUBLIC WORKS PAYROLL REPORTING FORM ............................ 62 LOCAL HIRING RESIDENCY COMPLIANCE DOCUMENTATION................................. 63 PUBLIC WORKS DEPARTMENT BID PROTEST................................................................ 64 CITY OF SALINAS NOTICE OF POTENTIAL CLAIM ....................................................... 65 SUBCONTRACTORING REQUEST FORM .......................................................................... 66 PART D SPECIAL PROVISIONS .................................................................................................................... 67 SECTION 1 SPECIFICATIONS AND PLANS ........................................................................ 68 SECTION 2 BIDDING ................................................................................................................ 68 2-1.04 APPROXIMATE ESTIMATE.................................................................................... 69 2-1.05 EXAMINATION OF PLANS, SPECIFICATIONS, CONTRACT, AND SITE OF WORK ........................................................................................................................ 69 2-1.06 DIR REGISTRATION ................................................................................................ 70 2-1.07 SUBCONTRACTING ................................................................................................ 70 2-1.06 EXAMINATION OF SITE ......................................................................................... 70 2-1.07 BID PROTEST FEE ................................................................................................... 70 SECTION 3 CONTRACT AWARD AND EXECUTION ....................................................... 71 SECTION 4 SCOPE OF WORK ................................................................................................ 72 4-1.01 GENERAL CONTRACT TERMS ............................................................................. 73 4-1.02 CHANGES IN WORK ............................................................................................... 73 4-1.03 CHANGED CONDITIONS ........................................................................................ 74 4-1.04 ITEMS NOT LISTED ................................................................................................. 75 SECTION 5 CONTROL OF WORK ......................................................................................... 76 5-1.01 PERMITS AND LICENSES....................................................................................... 76 5-1.02 NOTICE OF POTENTIAL CLAIM ........................................................................... 76 5-1.03 COORDINATION AND COOPERATION ............................................................... 77 5-1.04 WORK DONE BY OTHERS ..................................................................................... 77 5-1.05 UTILITY DETERMINATION ................................................................................... 77 5-1.06 COORDINATION AND COOPERATION WITH
ULITY COMPANIES AND OTHER CONTRACTORS .......................................... 78 5-1.07 CONSTRUCTION EASEMENTS ............................................................................. 78 5-1.08 SOUND CONTROL REQUIREMENTS ................................................................... 79 5-1.09 GRAFFITI ................................................................................................................... 79 5-1.10 WATER AND AIR POLLUTION CONTROL COMPLIANCE ............................... 79 5-1.11 DEWATERING .......................................................................................................... 80 5-1.12 CONTRACTOR RESPONSIBILITIES FOR MAINTAINING TRAFFIC ............... 80 5-1.13 INSPECTIONS AND CONTROL OF WORK .......................................................... 81 5-1.14 CLOSING OF UNINSPECTED WORK .................................................................... 82 5-1.15 ......................................................................... 82 5-1.16 OPEN AND/OR TRENCH EXCAVATIONS DEEPER THAN FOUR FEET ............................. 82
5-1.17 PRESERVATION OF PROPERTY ........................................................................... 82 5-1.18 DISCREPANCIES ...................................................................................................... 83 5-1.19 FINAL INSPECTION AND CLEAN UP ................................................................... 83 5-1.20 TOWING ................................................................................................................... 83 5-1.21 EQUIPMENT LIST .................................................................................................... 83 SECTION 6 CONTROL OF MATERIALS .............................................................................. 83 6-1.01 GENERAL .................................................................................................................. 83 6-1.02 SUBSTITUTIONS ...................................................................................................... 84 6-1.03 MATERIAL TESTING .............................................................................................. 84 6-1.04 QUALITY ASSURANCE .......................................................................................... 84 SECTION 7 SAFETY AND HEALTH ...................................................................................... 85 7-1.01 ............................................ 85
7-1.02 SAFETY MEASURES ............................................................................................... 85 7-1.03 CONFINED SPACE SAFETY ................................................................................... 85 7-1.04 PERSONAL HYGIENE ............................................................................................. 86 7-1.05 PUBLIC SAFETY AND CONVENIENCE ............................................................... 86 7-1.06 WARNINGS AND BARRICADES ........................................................................... 86 7-1.07 FIRE PREVENTION .................................................................................................. 86 7-1.08 SAFETY HELMETS, CLOTHING AND EQUIPMENT .......................................... 87 7-1.09 HAZARDOUS AREAS .............................................................................................. 87 7-1.10 EMERGENCIES ......................................................................................................... 87 7-1.11 SUBMITTALS............................................................................................................ 87 7-1.12 IMPLEMENTATION ................................................................................................. 88 7-1.13 PAYMENT ................................................................................................................. 88 SECTION 8 LEGAL RELATIONS AND RESPONSIBILITY .............................................. 88 8-1.04 LAWS ......................................................................................................................... 88 8-1.05 GENERAL .................................................................................................................. 88 8-1.06 PUBLIC CONTRACTS CODE 9204 PUBLIC WORKS PROJECT......................... 89 8-1.07 LABOR NONDISCRIMINATION ............................................................................ 92 8-1.08 WAGE DETERMINATION ....................................................................................... 93 8-1.09 PUBLIC SAFETY ...................................................................................................... 93 8-1.10 PUBLIC CONVENIENCE ......................................................................................... 93 8-1.11 PROTECTION OF SITE ............................................................................................ 94 8-1.12 DISPOSAL OF MATERIAL ...................................................................................... 94 SECTION 9 PAYMENT ............................................................................................................ 94 9-1.01 BEGINNING OF WORK, TIME OF COMPLETION, LIQUIDATED DAMAGES AND TEMPORARY SUSPENSION OF WORK ..................................................... 94 9-1.02 SCHEDULE OF VALUES ......................................................................................... 96 9-1.03 MEASUREMENT AND PAYMENT ........................................................................ 96 9-1.04 PROGRESS PAYMENTS AND RETENTION ......................................................... 96 9-1.05 PROMPT PROGRESS PAYMENT TO SUBCONTRACTORS ............................... 97 9-1.06 PROMPT PAYMENT OF FUNDS WITHELD TO SUBCONTRACTORS ............. 97 9-1.07 INCREASE OR DECREASE QUANTITY ............................................................... 98 9-1.08 ARBITRATION .......................................................................................................... 98 SECTION 10 CONSTRUCTION DETAILS ............................................................................ 98 10-1.01 ORDER OF WORK .................................................................................................... 98 10-1.02 CONSTRUCTION SCHEDULE .............................................................................. 99 10-1.03 PROGRESS SCHEDULE ........................................................................................... 99 10-1.04 MOBILIZATION ...................................................................................................... 100 10-1.05 WORKMANSHIP .................................................................................................... 100 10-1.06 WARRANTIES ........................................................................................................ 100 10-1.07 OBSTRUCTIONS .................................................................................................... 100 10-1.08 UNDERGROUND OBSTRUCTIONS ..................................................................... 100 10-1.09 SUBMITTALS/DRAWINGS OF RECORD/CRITERIA FOR FURNISHING PLANS AND SPECIFICATIONS TO CONTRACTOR ......................................... 101 10-1.10 WATERING ............................................................................................................. 103 10-1.11 CONSTRUCTION SURVEYS AND STAKING..................................................... 103 10-1.12 CONSTRUCTION AREA SIGNS ........................................................................... 103 10-1.13 CLEAN UP ............................................................................................................... 104 10-1.14 CONSTRUCTION AND DEMOLITION WASTE REDUCTION
PLAN/RECYCLING................................................................................................ 104 10-1.15 TRAFFIC CONTROL .............................................................................................. 105 10-1.16 CONSTRUCTION SITE MANAGEMENT ............................................................. 106 10-1.17 FINISHING ROADWAY ......................................................................................... 107 10-1.18 COMPLETE IN PLACE ........................................................................................... 107 SECTION 11 GENERAL CONSTRUCTION ........................................................................ 107 11-1.04 SURVEYING AND SURVEY MONUMENTS ...................................................... 109 11-1.05 SURVEYING AND SURVEY MONUMENTS (PAYMENT) ............................... 109 11-1.01 EARTHWORK ......................................................................................................... 110 11-1.02 PAYMENT (EARTHWORK) .................................................................................. 110 11-1.03 HAULING ................................................................................................................ 110 11-1.04 GRADE TOLERANCE ............................................................................................ 110 11-1.05 FINISHING ROADWAY ......................................................................................... 111 11-1.06 CLEARING AND GRUBBING ............................................................................... 111 11-1.07 PAYMENT (CLEANING AND GRUBBING) ........................................................ 111 11-1.08 ROADWAY PAVING .............................................................................................. 111 11-1.09 REPLACING UNSUITABLE MATERIAL ............................................................. 112 11-1.10 ASPHALT CONCRETE ........................................................................................... 112 11-1.11 RUBBERIZED HOT MIX ASPHALT (GAP GRADED) ....................................... 113 11-1.12 AGGREGATE BASE ............................................................................................... 130 11-1.13 PRIME COAT........................................................................................................... 131 11-1.14 PAINT BINDER (TACK COAT) ............................................................................. 131 11-1.15 TACK COAT ............................................................................................................ 131 11-1.16 ASPHALT EMULSION ........................................................................................... 131 11-1.17 SAWCUTTING ........................................................................................................ 132 11-1.18 CONCRETE PAVEMENT ....................................................................................... 132 11-1.19 PAYMENT (HMA/RHMA-G) ................................................................................. 132 11-1.20 PAYMENT (AGGREGATE BASE) ........................................................................ 134 11-1.21 DETECTOR LOOPS ................................................................................................ 134 11-1.22 PAYMENT (DETECTOR LOOPS) ......................................................................... 135 11-1.23 CRACK TREATMENT ............................................................................................ 135 11-1.24 CRACK TREATMENT (PAYMENT) ..................................................................... 139 11-1.25 REMOVAL OF ASBESTOS AND HAZARDOUS SUBSTANCES ...................... 139 11-1.26 MISCELLANEOUS CONCRETE FACILITIES ..................................................... 140 11-1.27 SIGNAGE ................................................................................................................. 141 11-1.28 TRAFFIC SIGNS ...................................................................................................... 141 11-1.29 RAISED PAVEMENT MARKERS ......................................................................... 141 11-1.30 RAISED PAVEMENT MARKERS (PAYMENT) .................................................. 142 11-1.31 THERMOPLASTIC PAVEMENT STRIPING AND PAVEMENT MARKINGS . 142 11-1.32 EXISTING FACILITIES ......................................................................................... 146 11-1.33 WARRANTY............................................................................................................ 146 11-1.34 THERMOPLASTIC AND/OR PAINT REMOVALS .............................................. 146 11-1.35 THERMOPLASTIC STRIPING AND PAVEMENT MARKING MATERIAL ..... 147 11-1.36 SHARED LANE MARKING ................................................................................... 152 11-1.37 GREEN THERMOPLASTIC STRIPING ................................................................ 153 11-1.38 THERMOPLASTIC PAVEMENT STRIPING AND PAVEMENT MARKINGS (PAYMENT) ............................................................................................................ 153 PART E: CONSTRUCTION SITE BEST MANAGEMENT PRACTICES, ............................................. 154 PART F CITY OF SALINAS QUALITY ASSURANCE PROGRAM .................................................... 164 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-209, Version: 1
Agreements with Downtown Streets Inc. to Provide Cleanup of Alisal Commercial Corridors (FY 2025- 26)
Approve a Resolution authorizing the City Manager to execute a service agreement with Downtown Streets, Inc. for regular cleanup of Alisal commercial corridors in an amount not to exceed $240,726 from July 1, 2025, to June 30, 2026; and execute a License Agreement with Downtown Streets, Inc. for a fee of $1.00 from July 1, 2025, to June 30, 2026, for use of a portion of the rear property at 282 East Alisal Street to provide a staging and equipment storage area in support of Downtown Streets, Inc.’s Alisal commercial corridor regular cleanup services.
City of Salinas Page 1 of 1 Printed on 6/13/2025
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
DAVID JACOBS, DIRECTOR
THROUGH: GRANT LEONARD, PLANNING MANAGER
ADRIANA ROBLES, CITY ENGINEER
BY: CRYSTAL CASILLAS, COMMUNITY DEVELOPMENT
ANALYST - LIMITED TERM
TITLE: AGREEMENTS WITH DOWNTOWN STREETS INC. TO
PROVIDE CLEANUP OF THE ALISAL COMMERCIAL
CORRIDORS
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager to:
1) execute a service agreement with Downtown Streets, Inc. for regular cleanup of Alisal commercial corridors in an amount not to exceed $240,726 from July 1, 2025, to June 30, 2026; and
2) execute a License Agreement with Downtown Streets, Inc. for a fee of $1.00 from July 1, 2025, to June 30, 2026, for use of a portion of the rear property at 282 East Alisal Street to provide a staging and equipment storage area in support of Downtown Streets, Inc.’s Alisal commercial corridor regular cleanup services.
EXECUTIVE SUMMARY:
On August 23, 2023, City Council authorized an Agreement for Services with Downtown Streets, Inc. (DSI) for regular cleanup of the Alisal commercial corridors to meet the Alisal Vibrancy Plan (AVP) short term goal of improving cleanliness and appearance. Said services established routine litter removal, cleaning of trash and recycling corrals, benches, and planters; and said services were successful in fiscal year 2023-2024 and renewed by Council on August 20, 2024. DSI has continued to successfully complete the scope of services this fiscal year 2024-25. As such, staff seeks to continue this routine cleanup service contract into fiscal year 2025-26. Recommended action includes the continuation of a License Agreement with DSI for a fee of $1.00 to use a portion of the property at 282 East Alisal Street for staging and equipment storage in support of DSI’s services in the Alisal.
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BACKGROUND:
In November 2019, the City Council unanimously accepted the Alisal Vibrancy Plan (AVP), a community-driven strategy to improve East Salinas. The AVP outlines a shared vision to enhance cleanliness, infrastructure, parks and economic development. In collaboration with the AVP Implementation Committee, the City prioritized short-term actions, allocating $5.34 million in CIP funds across FY 2021-2023. A primary goal is improving the appearance of Alisal’s commercial corridors through regular maintenance and increased engagement of business, property owners, and community organizations.
Salinas Downtown Streets Team (Downtown Streets, Inc., or DSI) was launched in 2019 and has since contributed to cleaner streets in the City with cleanup efforts focused in the Chinatown area, Downtown corridor, and Natividad Creek Park. Under an Agreement for Services (2023-24), the Salinas DSI expanded its cleanup efforts to include the Alisal and created two new Streets Teams to assist with litter removal. The 2025-26 Agreement for Services with Downtown Streets, Inc., is provided as Attachment 2 to this staff report. Additionally, continuation of a License Agreement with DSI for a fee of $1.00 to use a portion of the property at 282 East Alisal Street for staging and equipment storage in support of DSI’s services in the Alisal is needed (Attachment 4).
Through continuation of the proposed Agreement with Downtown Streets Team, Inc., an organization of team members (individuals transitioning from homelessness or who have developmental disabilities) are provided job training opportunities while enhancing the cleanliness and appearance of Alisal commercial areas. The scope of work includes routine litter and debris removal services and cleaning of public infrastructure, including benches, planters, and trash and recycling corrals immediately within the public sidewalks along Alisal commercial corridors. In FY 2024-2025, Salinas Downtown Streets Team (Downtown Streets, Inc., or DSI) collected over 1 million gallons of debris, 46,078 cigarette butts and safely removed 1,160 needles. They have also supported goal achievements for their team members by removing 1,441 barriers, employing 7, and transitioning 47 program participants into permanent housing.
Staff recommends renewal of the service agreement for regular cleanup of the Alisal commercial corridors, as it supports a two-fold mission: enhancing community beautification and litter removal, while promoting workforce integration and self-sufficiency for individuals that are unsheltered, have developmental disabilities or mental health challenges.
Authorizing renewal of services under this Agreement will continue to provide a positive impact to the community and will continue to address some of the short-term goals of the AVP Implementation Plan, demonstrating the City’s commitment to the Alisal community. The term of the subject agreements is through June 30, 2026.
While not specifically related to this agreement and the need to continue to address the short-term goals of the AVP Implementation Plan, as part of the Homeless Response Program Update discussion at the May 27th Council meeting, the question came up about expanding this program city wide. Should that Council wish to provide that direction, it would need to be brought back for a fuller discussion to set expectations and a funding source. This specific agreement is being funded out of the Alisal Vibrancy Plan Capital Improvement Program (CIP) and Public Works Page | 3
CalRecycle Grant; therefore, any expansion of the program would need to be funded from a different source.
CEQA CONSIDERATION:
The City of Salinas has determined that the Agreement for Services and License Agreement are not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378) because the matter does not cause a direct or foreseeable indirect physical change on or in the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
GOVERNMENT CODE SECTION 84308 APPLIES:
Yes.
STRATEGIC PLAN INITIATIVE:
The proposed Agreement further the City Council’s Strategic Plan Initiatives of Economic Development and Public Safety advancing the AVP implementation related to the appearance and cleanliness of Alisal commercial corridors.
DEPARTMENTAL COORDINATION:
The Community Development Department has led and will continue to lead the efforts for this Agreement.
FISCAL AND SUSTAINABILITY IMPACT:
The total not to exceed amount of the 2025-26 Agreement of $240,726 will be funded from the Alisal Vibrancy Plan Capital Improvement Program (CIP) and Public Works CalRecycle Grant fund. Funding is included in the FY 2025-26 Proposed Budget and is subject to appropriation by City Council.
Fund CIP
(5800)
Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)
1200 9246 30.9246-63.6010 CIP Alisal
Vibrancy Plan
$253,486 $235,726 n/a n/a
3251 n/a 81.8133-63.6010 Public Works
CalRecycle Grant
$250 $5,000 15 6/11/24,
22979
ATTACHMENTS:
Attachment 1: Resolution
Attachment 2: Agreement for Services between the City of Salinas and Downtown Streets, Inc.
Attachment 3: Downtown, Streets, Inc Proposal
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Attachment 4: License Agreement between the City and Downtown Streets, Inc.
Attachment 5: Coverage Area Map
RESOLUTION NO. (N.C.S.)
A RESOLUTION AUTHORIZING THE EXECUTION OF AGREEMENT FOR
SERVICES AND LICENSE AGREEMENT BETWEEN THE CITY AND DOWNTOWN STREETS, INC. TO PROVIDE REGULAR CLEANUP OF THE ALISAL
COMMERCIAL CORRIDORS (FISCAL YEAR 2025-26)
WHEREAS, City Council has appropriated a total of $5.34 million dollars in the Capital Improvement Project (CIP) Budget over fiscal years 2021, 2022, and 2023 for immediate and short-term implementation activities identified in Alisal Vibrancy Implementation Plan focused on the appearance, cleanliness, and safety of the Alisal; and WHEREAS, a specific action listed in the Alisal Vibrancy Plan (AVP) is to establish regular, comprehensive corridor maintenance that includes greater engagement of businesses, property owners, and community organizations to improve the appearance and cleanliness of the Alisal’s commercial corridors; and
WHEREAS, on August 22, 2023, City Council approved Resolution No. 22770 authorizing the execution of an agreement for services between the City and Downtown Streets, Inc., establishing routine litter removal, cleaning of trash and recycling corrals, benches, and planters along public sidewalks for FY 2023-24; and
WHEREAS, on August 20, 2024, City Council approved Resolution No. 23069 authorizing the execution of agreement for services between the City and Downtown Streets, Inc., establishing routine litter removal, cleaning of trash and recycling corrals, benches, and planters along public sidewalks for FY 2024-25; and
WHEREAS, implementation of the regular cleanup of Alisal commercial corridors has improved cleanliness and appearance of the Alisal commercial corridors; and WHEREAS, through the continuation of this agreement, Downtown Streets, Inc., the organization’s team members (individuals transitioning from homelessness or who have developmental disabilities) will be provided job training opportunities while cleaning and enhancing the Alisal community appearance; and
WHEREAS, a License Agreement with DSI for use of portion of the property at 282 East Alisal Street for a price of $1 is necessary to support Downtown Streets, Inc.’s, efforts of regular cleanup in the Alisal commercial corridors by providing a staging and equipment storage area; and WHEREAS, the funding source for these agreements is the City’s Capital Improvement Program Budget, CIP 9246 (Alisal Vibrancy Plan), in the amount of $235,726; while the remaining $5,000 amount is from the Public Works CalRecycle Grant fund (3251). Funds are appropriated and available in the above referenced accounts; and
WHEREAS, the proposed agreements are not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the City Manager to:
1) execute an Agreement for Services for regular cleanup of the Alisal commercial corridors for fiscal year 2025-26 in an amount not to exceed $240,726 between the City of Salinas and Downtown Streets, Inc; and
2) enter into a License Agreement with Downtown Streets, Inc. for a fee of $1.00 to use a portion of the rear property at 282 East Alisal Street to provide a staging and equipment storage area to support of Downtown Streets, Inc.’s Alisal commercial corridor regular cleanup services.
PASSED AND APPROVED this 17th day of June 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
1 Agreement for Services v. June 2025
Downtown Streets, Inc.
June 2025
AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND DOWNTOWN STREETS, INC.
for
Regular Cleanup of Alisal Commercial Corridors
THIS AGREEMENT is executed this 17
th day of June 2025, (“Contract”) between the
City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Downtown Streets, Inc., a California non-profit corporation (hereinafter “Contractor”).
IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, routine cleanup in the Alisal area, as described in Attachment B.
2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.
3. Term. The work under this Agreement shall commence July 1 st 2025, and shall be
completed by June 30, 2026, unless City grants a written extension of time as set forth in Section 2 above.
4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, a not to exceed amount of two hundred forty thousand seven hundred and twenty-six Dollars ($240,726), as more fully described in title of Contractors fee schedule, Attachment B. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.
5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.
6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.
7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or 2 Agreement for Services v. June 2025
Downtown Streets, Inc.
June 2025
omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.
8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.
9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.
10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.
11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.
12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.
13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.
14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.
15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
3 Agreement for Services v. June 2025
Downtown Streets, Inc.
June 2025
CITY OF SALINAS
__________________________________
Rene L. Mendez, City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney
CONTRACTOR
DOWNTOWN STREETS, INC.
___________________________________
Julie Gardner, Chief Executive Officer
4 Agreement for Services v. June 2025
Downtown Streets, Inc.
June 2025
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf 5 Agreement for Services v. June 2025
Downtown Streets, Inc.
June 2025
of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.
However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving 6 Agreement for Services v. June 2025
Downtown Streets, Inc.
June 2025
Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7 Agreement for Services v. June 2025
Downtown Streets, Inc.
June 2025
Attachment B
(DST-Salinas Alisal Proposal)
DST-Salinas Alisal Proposal
Who: Downtown Streets Team (DST) operates Streets Team Volunteer Program, a work experience program in which unhoused Team Members (clients) beautify their community, attend a weekly employment focused workshop and the weekly Success Meeting in exchange for case management, employment services, and a basic needs stipend. Through their consistent attendance at the weekly gatherings and volunteer work, Team Members rebuild effective work habits and take on leadership opportunities to prepare themselves to re-enter the workforce through the support of a positive community. In addition, DST offers termed part-time paid positions for Team Members that are ready for the next step towards permanent employment. These employees are either given the title of Shift Supervisor or Volunteer Lead (depending on responsibilities). It’s a win for the community, a win for the environment, and a win for the increased selfsufficiency of the Team Members.
In addition to the case management services provided, DST is also committed to combating the stigma against those experiencing homelessness and utilize their impact on the local environment to highlight their exceptional contribution to the community. DST-Salinas has collected 4,443,459 gallons of debris, 329,033 cigarette butts and safely removed 13,068 syringes since operations began in 2019. Collectively we have placed 167 individuals into employment and 142 individuals into permanent housing.
DST Salinas’ STE model functions by hiring six part-time employees(1 Shift Supervisor and 5 Volunteer Leads) who go out on shift MondayFriday to ensure DST can meet their debris removal numbers. The Shift Supervisor is in a managerial role supervising the Volunteer Leads and working closely with the DST Program Manager to execute programming. They are tracking debris and syringes removed, Team Member attendance, and more. The two Alisal Teams will be led by Volunteer Leads with one Lead supporting Team 1 and one Lead supporting Team 2. Additionally, a 3rd Volunteer Lead will rotate between the two Teams to provide additional support.
Programmatic details:
• Shift is purely volunteer with no stipends attached to participation
• Shifts are led by Streets Team Enterprises (STE) employees who can meet contract objectives
• Team Members earn stipends by attending meetings and workshops. • The stipends are $50 for 11 weeks and $25 in the twelfth week. • Team Members can volunteer and receive services for one year The current DST program has yielded positive results when compared to previous years. In particular, the following figures display the strength of DST’s present model.
Since July 2019, Downtown Streets Team as a whole organization has removed over 27,500 barriers to self-sufficiency impeding Team Members’ progress! The agency as a whole have placed over 1500 individuals into employment (lasting over 90 days) and over 1,751 individuals placed into permanent housing. One person at a time, DST is ending homelessness through the dignity of work.
Since July 2024, DST-Salinas has collected 1,028,835 gallons of debris, 46,078 cigarette butts and safely removed 1,160 needles. We have removed over 1,441 barriers impeding Team Member goal achievement with 7 individuals entering into employment (lasting at least 90 days) and 47 into permanent housing.
In the past year, DST Salinas has seen a large uptick in Team Member engagement with Case Managers and Employment Specialists, noticeably a substantial increase in appointments being made. Team Members are highly motivated to obtain permanent employment and remove barriers along the way of their 12 weeks of receiving basic needs stipends. Employment Specialists work hand in hand with Case Managers to ensure a holistic approach towards barrier removal is being performed and any missing gaps are avoided along each Team Members’ journey towards self-sufficiency. As Team Members can participate with the program for one year, there is a noticeable increase in engagement with DST staff in order to exit survival mode and enter goal-setting mode.
DST project is a “gateway program” for those
living on the street who have lost hope and
motivation. We provide an individualized
approach to employment, housing, and barrier
removal for each Team Member. Our goal is
to change the perception of homelessness in
each community we work.
What: With the City’s partnership, DST will
use funds to continue operating two Teams of
1 STE Volunteer Lead each, with an
additional STE Volunteer Lead rotating
between the two teams. In addition, 4-6
volunteers per team will assist with debris
removal, syringe
removal, and maintenance of the designated areas in the Alisal neighborhood. Team Members will act as ambassadors with current residents and business owners in the area to build awareness about our program and to show community members the value of DST. DST Case Managers and Employment Specialists will provide work readiness training, Case Management and Employment Services to all Team Members and STE employees. As with every other Downtown Streets Team, the staff will work with existing housing and shelter providers, service providers (medical, legal, etc.), and local government agencies to remove barriers to self-sufficiency for every Team Member and STE employee.
We consider ourselves professional problem solvers working to support Team Members in achieving any goals they set for themselves.
Downtown Streets Team has proven to contribute to the
local community in the following ways:
▪ Cleaner/safer streets, communities,
encampments and natural environments
▪ A cost-effective solution to homelessness with
savings to local government
▪ An individualized case management model and
gateway program for the “service resistant”
▪ Immediate results
▪ An intervention with positive behavioral changes
▪ A highly visible model which provides good PR
for the unhoused community and project partners
When: DST staff work Monday through Friday (40
hours per week) for 49 weeks per year. STE employees
work, and DST Team Members volunteer, MondayFriday (maximum 4 hours per shift) and follow the same holiday schedule as DST staff. A list of the holidays can be provided to our partners annually.
DST Team Members do not volunteer in inclement
weather (heat, cold, or rain) due to the increased health risks. Without stable housing, those experiencing homelessness are more prone to illness since it’s more difficult to stay warm and keep their clothing dry. Team Members receive their stipends at the weekly Success Meetings with supportive service staff, attending interviews, trainings and other employment readiness activities.
DST-Salinas holds their weekly workshops and Success Meetings on Wednesdays at the PAL (100 Howard Ave Salinas, CA). The workshop begins at 11am and the Success Meeting begins at 12:30pm which allows participants to take a 30-minute break between meetings.
Schedules:
Alisal Team 1 Schedule
Monday Tuesday Wednesday Thursday Friday
8am-12pm 8am-12pm 8am-12pm 8am-12pm 8am-12pm
Alisal Team 2 Schedule
Monday Tuesday Wednesday Thursday Friday
8am-12pm 8am-12pm 8am-12pm 8am-12pm 8am-12pm
Where: The full map of all DST-Salinas routes can be found using this link. The images provided below represent the route that will be covered by both Alisal Teams.
Alisal Team 1:
ALISAL DST TEAM 1 – CLEANUP COVERAGE MAP
➢ ALISAL ST (285 E ALISAL ST TO EAST END OF HIGHWAY 101 UNDERPASS) ➢ COMMISSION ST
➢ GRIFFIN ST (JOHN ST TO MARKET ST)
➢ MARKET ST (SHERWOOD DR TO EAST END OF HIGHWAY 101 UNDERPASS) ➢ RIANDA ST
➢ WORK ST (JOHN ST TO ALISAL ST)
Alisal Team 2:
Impact and Methodology: This project will utilize DST’s custom data impact system to measure human service results. This new system utilizes Clarity software, the industry leader in Homeless Management Information Systems (HMIS), which can integrate into existing HMIS data systems in Salinas. Furthermore, user data will be collected twice annually through an anonymous and optional feedback survey. The survey also captures qualitative data such as improved health, increased dignity and more positive interactions with the criminal justice system.
DST is committed to achieving the following outcomes throughout the duration of the annual contract tied to the two Alisal Teams. These metrics were determined with the same methodology as the other two contracts that DST has with the City of Salinas. The metrics below are in proportion to the funding provided by the contract as compared to the other two contracts.
Proposed Outcomes:
• Serve 10 unduplicated individuals
• Transitioning 2 individuals into employment lasting at least 90 days or job currently held at the time of the final report
• Placing 5 individuals into permanent housing
• 720 Cubic Yards of debris removed
• 500 syringes removed
• 30 Barriers removed
ALISAL DST TEAM 2 – CLEANUP COVERAGE MAP
ALISAL ST (EAST END OF HIGHWAY 101 UNDERPASS TO HEBBRON AVE) JOHN ST (EAST END OF HIGHWAY 101 OVERPASS TO WOOD ST)
KERN ST (ALISAL ST TO MARKET ST)
MADEIRA AVE (NORTH+SOUTH OF ALISAL ST)
MADEIRA AVE (NORTH OF MARKET ST)
MARKET ST (EAST END OF HIGHWAY 101 UNDERPASS TO HEBBRON AVE) PEARL ST (ALISAL ST TO TERMINUS OF S. PEARL ST)
ROOSEVELT ST (KERN ST TO PEART ST)
WOOD ST (JOHN ST TO ROOSEVELT ST)
Budget:
The largest expenses reflected above are for staffing (DST & STE) and basic needs stipends, which are used to incentivize Team Members and help them transition out of survival mode into goal-setting mode. We will be providing comprehensive case management services to the Team Members on the Alisal Teams and we need to cover a portion of the salaries of our direct service staff.
We have included a line item to reflect associated hiring costs such as benefits, payroll taxes and workers compensation. Communications covers a phone for the staff member, Computer Equipment covers the computer for staff member. All other line items are essential expenses for the successful execution of this program. “G&A, Management, Legal” is adjusted to meet the ESG required 10% and will cover accounting, legal expenses, program support, and other critical back-end functions essential to the smooth execution of this program.
This proposal is meant to act as the continuation of our expansion conversation. All matters of project area, schedule, days and hours volunteered, number of Team Members, etc. can be adjusted to meet priorities identified. We welcome any opportunity to discuss this project in greater detail.
Thank you!
Gustavo Esparza, Director – Monterey & Santa Cruz Counties City of Salinas/Downtown Streets, Inc. Page 1 of 8
License Agreement
August 2024
LICENSE AGREEMENT
A Portion of 282 East Alisal Street, Salinas, California This License Agreement is made and entered into this 17th day of June 2025, by and between the City of Salinas, a California charter city and municipal corporation hereinafter called "the City," and Downtown Streets, Inc, a California non-profit corporation hereinafter called “Downtown Streets, Inc.” The City and Downtown Streets, Inc., may collectively be referred to herein as “the Parties.”
RECITALS
WHEREAS, the City is the owner of that real property located at 282 East Alisal Street, in the city of Salinas, California, County of Monterey, (Assessor’s Parcel Number 003-041-031-000) (hereinafter the “Property”); and
WHEREAS, the City is currently leasing a portion of the Property (approximately 0.7 acres in size), occupied by an existing self-service car and pet wash “the Premises”, said Premises being the entirety of the Property except for the westernmost 30 feet, which is occupied by a right-of-way, as more particularly described in Exhibit C; and
WHEREAS, Downtown Streets, Inc., has requested space for a staging area for the purpose of storage of equipment and materials in a storage shed in support of Downtown Streets, Inc.’s Alisal Commercial Corridor Cleanup Program services under Capital Improvement Project No. 9246; and WHEREAS, City has identified space on the property owned by the city and located at 282 East Alisal Street of which the City will make a portion available to Downtown Streets, Inc., for the purposes described above; and
WHEREAS, the current Lessee has granted the City permission to License approximately 450 s.f. of space to Downtown Streets, Inc., who is entering into a contract for services concurrently on June 17, 2025, pursuant to which Downtown Streets, Inc., will perform the Alisal Commercial Corridor Cleanup Program services as part of the Alisal Vibrancy Plan (Capital Improvement Project No. 9246); and NOW THEREFORE, this License Agreement is entered into upon the following terms and conditions:
TERMS
1. Grant of License. The City hereby grants to Downtown Streets, Inc., an exclusive, temporary, and revocable License to use approximately 450 square feet of Licensed Space located at 282 East Alisal Street, as more particularly described in the attached “Exhibit A” (the “Licensed Space”) for the term set forth in section 3.
2. Purpose of License; Use of Licensed Space. The sole purpose of this License Agreement is to allow temporary storage and movement to and from the Licensed Space of equipment and materials, in support of Downtown Streets, Inc.’s Alisal Commercial Corridor Cleanup Program services under Capital Improvement Project No. 9246. Access to and use of the Licensed Space shall be put to no other use by Downtown Streets, Inc., or any of its subcontractors, sublicensees, officers, employees, agents, or representatives or any of their officers, employees, agents, or representatives. Neither Downtown Streets, Inc., nor any of its subcontractors, sublicensees, officers, employees, agents, or representatives nor any of their officers, employees, agents or representatives shall use the Licensed Space other than in a careful and proper City of Salinas/Downtown Streets, Inc. Page 2 of 8
License Agreement
August 2024
manner and will adequately maintain the Licensed Space and all improvements thereon (if any) in the same physical condition as of the Commencement Date as defined below, making any and all replacements and repairs necessary during the term of this License to keep the Licensed Space in the same physical condition as of the Commencement Date; subject however, to normal wear and tear and as may be otherwise stipulated in this agreement. Downtown Streets, Inc., covenants and agrees that it shall never at any time suffer, permit, or allow any nuisance to be maintained upon all or any part of the Licensed Space nor any mechanic's, materialmen's, or laborer's liens to attach to said property.
3. Term. The term of this License Agreement for the use of the Licensed Space shall commence on July 1, 2025 (the “Commencement Date”) and expire on June 30, 2026 (the Termination Date”). Downtown Streets, Inc., shall have the option to extend this License Agreement by an additional one month, to July 31, 2025, by providing written notice to the City at three (3) days prior to the expiration date. This License Agreement may only be further extended upon the express written consent of the City.
Upon the expiration or the earlier termination of this License, Downtown Streets, Inc., shall peaceably vacate the Licensed Space and any and all improvements located thereon and deliver the same to the City in at least as good a condition as it was delivered to Downtown Streets, Inc., on the Commencement Date, reasonable wear and tear and casualty excepted.
4. License Fee. Downtown Streets, Inc., may utilize the Licensed Space for a $1.00 fee beginning on the Commencement Date and continuing through the Termination Date. This Licensed Space is integral for the regular cleanup of the Alisal commercial corridors to serve as a staging area for the purpose of storage of equipment and materials in a storage shed in support of Downtown Streets, Inc.’s Alisal Commercial Corridor Cleanup Program services under Capital Improvement Project No. 9246.
5. Condition of Licensed Space. The Licensed Space is Licensed to Downtown Streets, Inc., on an “AsIs” basis and the City has no obligation for maintenance, repair, improvement, or alteration of or to the properties either during the term of this License Agreement. Except as otherwise set forth in this License Agreement, Downtown Streets, Inc., is not required to repair any pre-existing conditions on the Licensed Space. Notwithstanding the preceding, Downtown Streets Inc.’s inspection of the Licensed Space has been limited to a visual inspection of the surface conditions. Consequently, Downtown Streets Inc.’s acceptance of the Licensed Space is limited to the surface conditions and Downtown Streets, Inc., is not responsible for subsurface conditions of the Licensed Space. The City may access the Licensed Space for general maintenance, if deliberately unattended by Downtown Streets, Inc.
6. Structures. No structures, other than the approved storage shed for the Alisal Cleanup Program, shall be placed on or constructed upon the Licensed Space, except as otherwise authorized in advance and in writing by the City. As used in this paragraph, “structures” shall not be construed to mean the equipment (including incidental equipment) necessary to perform any of the authorized uses of the Licensed Space.
7. Laws and Ordinances. Downtown Street, Inc., shall comply with all statutes, ordinances, regulations, and requirements of all governmental entities, both federal and state and county or municipal relating to Downtown Streets, Inc.’s use and occupancy of the Licensed Space whether those statutes, ordinances, regulations, and requirements are now in force or are subsequently enacted.
8. Assessments. This License may create a taxable possessory interest, together with any other taxes or assessments imposed against Downtown Streets, Inc., or the activities of Downtown Streets, Inc., shall be paid by Downtown Streets, Inc., before they become delinquent.
City of Salinas/Downtown Streets, Inc. Page 3 of 8
License Agreement
August 2024
9. Utilities. This License does not include the furnishing of gas, water, electricity, telephone service, garbage pickup and disposal, and other public utilities to the Licensed Space during the term of this License.
10. Indemnification. Downtown Streets, Inc., shall indemnify, defend, and hold the City and its officers, employees, agents, and representatives harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to any property, or violation of any relevant federal, state or municipal law or ordinance, or other cause in connection with the City’s grant of this License and Downtown Streets, Inc., and any of its sublicensees, officers, employees, agents or representatives’ use or occupancy of the Licensed Space pursuant to such License, except for any such claim arising from the acts, omissions, comparative negligence, or willful misconduct of the City, its officers, employees, agents or representatives. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages and shall survive the expiration or the earlier termination of this License Agreement.
11. Insurance. Downtown Streets, Inc., shall maintain, at its own cost an expense, the insurance specified in Attachment B.
12. Hazardous Substances. Downtown Streets, Inc., shall not use any portion of the Licensed Space for the storage or use of flammable or hazardous substances or underground storage tanks. Downtown Streets, Inc., shall be solely responsible for the cleanup and remediation of any spill or discharge or any hazardous substances including, but not limited to, gasoline, diesel and oil from such vehicles and equipment. As required by law, Downtown Streets, Inc. shall immediately notify the City in writing of any material release of hazardous substances and of any hazardous substances that have come to be located on or beneath the Licensed Space.
12. Removal of Personal Property; Restoration of Licensed Space. At the expiration or the earlier termination of this License Agreement, Downtown Streets, Inc., shall at its sole cost and expense remove all items of personal property and all improvements placed upon the Licensed Space and shall surrender the Licensed Space at termination of the License in as good order, state, and condition as the same shall be on the Commencement Date, except as related to ordinary wear and tear thereof and damage by fire, the elements, and acts of God.
13. Assignment and Subletting. Downtown Streets, Inc., shall not encumber, assign, or otherwise transfer this License, any right or interest in this License, or any right or interest in the Licensed Space or any improvements that may now or hereafter be constructed or installed on the Licensed Space to any other person or entity without first obtaining the express written consent of the City.
14. Termination. Either Party may terminate this License Agreement for any reason or no reason by giving written notice of termination to the other Party no less than three (3) days in advance of the intended date of such termination. Any property remaining on the site following this time shall be deemed to be abandoned and the City may take possession or dispose of said property as it deems appropriate. Under no circumstance shall Downtown Streets, Inc., be eligible for any reimbursement or refund of already performed services or paid License Fees.
15. Successors and Assigns. Except as otherwise provided for herein, the parties expressly agree that, subject to the terms of this License, all terms and conditions of this License shall extend to and be binding upon or inure to the benefit of the heirs, executors, administrators, personal representative, assigns and successors in interest of both the respective parties hereto.
City of Salinas/Downtown Streets, Inc. Page 4 of 8
License Agreement
August 2024
16. Non-Discrimination in Use and Availability. Downtown Streets, Inc., shall not discriminate on the basis of a person’s place of residence, their race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any participant in, recipient of, or applicant for any services or programs provided by at the Licensed Space. Downtown Streets, Inc., shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and non-discrimination in the provision of any services or programs offered at the Licensed Space.
17. Accident Reports. Downtown Streets, Inc., shall immediately report to the City in writing any accident causing or reasonably estimated to have caused more than one thousand dollars ($1,000) worth of property damage or any serious injury to person or to property that occurs on or in connection with the Licensed Space. This written report shall contain the names and addresses of the parties involved, a statement of the circumstances, the date and the hour, the names and the addresses of any witnesses, and any other pertinent information.
18. Notices.
City of Salinas
City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a Copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
Downtown Streets, Inc.
Julie Gardner, CEO
1671 The Alameda, Suite 301
San Jose, CA 95126
[SIGNATURES APPEAR ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the parties hereto have caused this License Agreement to be executed as of the date first written above.
City of Salinas/Downtown Streets, Inc. Page 5 of 8
License Agreement
August 2024
CITY OF SALINAS DOWNTOWN STREETS, INC.
____________________________ ________________________________ Rene L. Mendez Julie Gardner
City Manager Chief Executive Officer
APPROVED AS TO FORM:
____________________________
Christopher A. Callihan
City Attorney
City of Salinas/Downtown Streets, Inc. Page 6 of 8
License Agreement
August 2024
Exhibit A
The Licensed Space is approximately 450 square feet, a portion of the property at 282 East Alisal Street, Monterey County Assessor’s Parcel Number (APN) 003-041-031-000 (the “Property”) A map showing the approximate boundaries of the Licensed Space is below – in the event of a conflict between the text and the map, the text shall control.
Use of the licensed space shall not to impede access to the existing waste bin for the collection of garbage.
City of Salinas/Downtown Streets, Inc. Page 7 of 8
License Agreement
August 2024
Exhibit B
INSURANCE REQUIREMENTS
BES shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the clearing of the Licensed Space and Subcontractor’s permitted use of the Licensed Space as provided in the License.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if BES has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Property insurance: against all risks of loss to any of BES’s personal property, improvements, or betterments at full replacement cost with no coinsurance penalty provision.
If BES maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by BES. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions: N/A Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy. Additional insured status can be provided in the form of an endorsement to BES’s insurance (at least as broad as both ISO forms CG 20 10 and CG 20 37).
Primary Coverage
For any claims related to this contract, BES’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of BES’s insurance and shall not contribute with it.
City of Salinas/Downtown Streets, Inc. Page 8 of 8
License Agreement
August 2024
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City in accordance with the policy provisions.
Waiver of Subrogation
BES hereby grants to City a waiver of any right to subrogation which any insurer of BES may acquire against the City by virtue of the payment of any loss under such insurance. BES agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. BES shall have the right to self-insure with respect to the insurance requirements required under this Agreement.
BES’s self-insurance program is in full force and effect and in compliance with and subject to all the terms, agreements, covenants, conditions, and provisions of this agreement.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
BES shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive BES’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies (except that information proprietary to BES may be redacted), including endorsements required by this Exhibit B during the term of the License.
ALISAL DST TEAM 1 – CLEANUP COVERAGE MAP
¾ ALISAL ST (285 E ALISAL ST TO EAST END OF HIGHWAY 101 UNDERPASS) ¾ COMMISSION ST ¾ GRIFFIN ST (JOHN ST TO MARKET ST) ¾ MARKET ST (SHERWOOD DR TO EAST END OF HIGHWAY 101 UNDERPASS) ¾ RIANDA ST ¾ WORK ST (JOHN ST TO ALISAL ST) ALISAL DST TEAM 2 – CLEANUP COVERAGE MAP
¾ ALISAL ST (EAST END OF HIGHWAY 101 UNDERPASS TO HEBBRON AVE) ¾ JOHN ST (EAST END OF HIGHWAY 101 OVERPASS TO WOOD ST) ¾ KERN ST (ALISAL ST TO MARKET ST)
¾ MADEIRA AVE (NORTH+SOUTH OF ALISAL ST) ¾ MADEIRA AVE (NORTH OF MARKET ST) ¾ MARKET ST (EAST END OF HIGHWAY 101 UNDERPASS TO HEBBRON AVE) ¾ PEARL ST (ALISAL ST TO TERMINUS OF S. PEARL ST) ¾ ROOSEVELT ST (KERN ST TO PEART ST) ¾ WOOD ST (JOHN ST TO ROOSEVELT ST)
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-210, Version: 1
Appointments to the Salinas Valley Groundwater Sustainability Agency Board of Directors Approve a Resolution for the appointment of Brenda Granillo as the California Public Utilities Commission (CPUC) regulated water company representative, and Tom Adcock as alternate, to serve on the Salinas Valley Basin Groundwater Sustainability Agency (SVBGSA) Board of Directors JPA.
City of Salinas Page 1 of 1 Printed on 6/13/2025
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: JEFF CONDIT, SUSTAINABILITY ANALYST
TITLE: APPOINTMENTS TO THE SALINAS VALLEY GROUNDWATER
SUSTAINABILITY AGENCY BOARD OF DIRECTORS
RECOMMENDED MOTION:
A motion to approve a Resolution for the appointment of Brenda Granillo as the California Public Utilities Commission (CPUC) regulated water company representative, and Tom Adcock as alternate, to serve on the Salinas Valley Basin Groundwater Sustainability Agency (SVBGSA) Board of Directors JPA.
EXECUTIVE SUMMARY:
In 2014, the California legislature adopted, and then-Governor Brown signed into law, three bills (SB 1168, AB 1739, and SB 1319) collectively referred to as the “Sustainable Groundwater Management Act” (SGMA). The stated purpose of SGMA is to provide for the sustainable management of groundwater basins at a local level by providing local groundwater agencies with the authority, and technical and financial assistance, necessary to sustainably manage groundwater.
SGMA also required the designation of a Groundwater Sustainability Agency (GSA) for the purpose of achieving groundwater sustainability through the adoption and the implementation of Groundwater Sustainability Plans for all medium and high priority basins as designated by the California Department of Water Resources.
In accordance with the JPA Agreement and the governance model that was approved by the City Council on December 13, 2016, the City of Salinas has the responsibility for appointing a representative seat and an alternate to represent the City on the JPA Board. The JPA Agreement also designates the City as the appointing authority for a California Public Utilities Commission (CPUC) regulated water company representative and alternate serving on the JPA Board. In June 2023, the City Council appointed Tom Adcock from Alisal Water corporation (ALCO) to serve as the primary and Brenda Granillo from the California Water Services Company (Cal Water) to serve as the alternate representative on the Board. The term for the CPUC regulated representative expires June 30, 2025.
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DISCUSSION:
Representatives from Cal Water and ALCO have alternated serving the primary and alternate roles on the Board since the Board was formed in 2016. The only two CPUC-regulated water companies providing service in Salinas, only Cal Water and ALCO are eligible to serve on the Board. With the term expiring, Ms. Granillo and Mr. Adcock have agreed that Mrs. Granillo would succeed to the representative position on the Board and Mr. Adcock would succeed to the position of alternate.
This succession, however, requires City Council approval through formal appointment of the representative and the alternate.
CEQA CONSIDERATION:
The proposed action is not subject to environmental review under the California Environmental Quality Act (CEQA) [CEQA Guidelines Section 15378 and Section 15060(c)(2), (3)].
STRATEGIC PLAN INITIATIVE:
This topic aligns with the City Council’s City Services goal by ensuring the city is represented in and working collaboratively on City/County-wide regional boards.
GOVERNMENT CODE SECTION 84308 APPLIES:
No.
FISCAL AND SUSTAINABILITY IMPACT:
The City Council’s approval of the proposed Resolution would not have an impact on the City’s General Fund, Measure E, or Measure G.
DEPARTMENTAL COORDINATION
Staff from the Sustainability Division in Public Works serve on advisory and technical committees and are the primary liaison to the GSA. In addition, from time-to-time issues come up which require the attention and the coordination with the Administration Department and City Attorney’s Office.
ATTACHMENTS:
Resolution
RESOLUTION NO. ________________ (N.C.S.)
A RESOLUTION FOR APPOINTMENTS TO THE SALINAS VALLEY BASIN
GROUNDWATER SUSTAINABILITY AGENCY BOARD OF DIRECTORS
WHEREAS, the City of Salinas in accordance with the Salinas Valley Basin Groundwater Sustainability Agency (SVBGSA) JPA has responsibility for appointing a representative seat and an alternate to represent the City on the JPA Board of Directors; and WHEREAS, the City is also responsible for appointing a California Public Utilities Commission (CPUC) regulated water company representative and alternate Board member to serve on the SVGSA Board; and
WHEREAS, California Water Services Company (Cal Water) and Alisal Water Corporation (ALCO) are the only two water companies providing service within Salinas and are, therefore, the only two companies eligible for appointment to the Board; and WHEREAS, the representative from ALCO, Tom Adcock, has been serving as the CPUC regulated water company representative to the Board and Brenda Granillo from Cal Water has been serving as the alternate; and
WHEREAS, the afore mentioned appointments will expire on June 30, 2025 and thus must be reappointed; and
WHEREAS, a representative from Cal Water, Brenda Granillo, has agreed to be the successor representative to the Board and Tom Adcock from ALCO has agreed to be the alternate.
NOW, THEREFORE, BE IT RESOLVED that the representative from California Water Service Company, Brenda Granillo, be appointed as the CPUC-regulated water company representative to the SVGSA Board of Directors and that the representative from Alisal Water Corporation, Tom Adcock be appointed as the CPUC-regulated water company alternate Board member.
PASSED AND APPROVED this 17th day of June 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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APPROVED:
____________________________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-211, Version: 1
Agreements For Hope Services to Provide Cleanup of Alisal Commercial Corridors (FY 2025-26) Approve a Resolution delegating authority to the City Manager to execute an Agreement for Services with Hope Services for FY 2025-26 to provide regular cleanup of the Alisal commercial corridors in an amount not to exceed $51,870 from July 1, 2025 to June 30, 2026; and enter into a License Agreement for FY 2025-26 with Hope Services for a fee of $1.00 from July 1, 2025 to June 30, 2026 for use of a portion of the property at 655 Elvee Drive for staging and equipment storage in support of Hope Services’ Alisal commercial corridor regular cleanup services.
City of Salinas Page 1 of 1 Printed on 6/13/2025
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
DAVID JACOBS, DIRECTOR
THROUGH: GRANT LEONARD, PLANNING MANAGER
ADRIANA ROBLES, CITY ENGINEER
BY: CRYSTAL CASILLAS, COMMUNITY DEVELOPMENT
ANALYST - LIMITED TERM
TITLE: AGREEMENTS FOR HOPE SERVICES TO PROVIDE CLEANUP
OF ALISAL COMMERCIAL CORRIDORS (FY 2025-26)
RECOMMENDED MOTION:
A motion to approve a Resolution delegating authority to the City Manager to:
1) execute an Agreement for Services with Hope Services for FY 2025-26 to provide regular cleanup of the Alisal commercial corridors in an amount not to exceed $51,870from July 1, 2025 to June 30, 2026; and
2) enter into a License Agreement for FY 2025-26 with Hope Services for a fee of $1.00 from July 1, 2025 to June 30, 2026 for use of a portion of the property at 655 Elvee Drive for staging and equipment storage in support of Hope Services’ Alisal commercial corridor regular cleanup services.
EXECUTIVE SUMMARY:
On August 6, 2024, City Council authorized Agreement for Services with Hope Services. for regular cleanup of the Alisal commercial corridors to meet the Alisal Vibrancy Plan (AVP) short term goal of improving cleanliness and appearance. Said services established routine litter removal, cleaning of trash and recycling corrals, benches, and planters; and said services were successful in fiscal year 2024-2025. As such, staff seeks to continue this routine cleanup service contract into fiscal year 2025-26. Recommended action also includes renewal of a License Agreement for a fee of $1.00 to use a portion of the rear property at 655 Elvee Drive for staging and equipment storage in support of Hope Services’ Alisal commercial corridor regular cleanup services.
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BACKGROUND:
In November 2019, the City Council unanimously accepted the Alisal Vibrancy Plan (AVP), a community-driven strategy to improve East Salinas. The AVP outlines a shared vision to enhance cleanliness, infrastructure, parks and economic development. In collaboration with the AVP Implementation Committee, the City prioritized short-term actions, allocating $5.34 million in CIP funds across FY 2021-2023. A primary goal is improving the appearance of Alisal commercial corridors through regular maintenance and increased engagement of business, property owners, and community organizations.
Hope Services operates the Community Employment Services program to promote inclusive, integrated employment opportunities for their clients with developmental disabilities through personalized training and on-the-job coaching. Under their Agreement for Services, provided as Attachment 2 to this staff report, Hope Services will continue to provide a team of four workers and a supervisor to perform litter abatement and proper disposal and cleaning of City-owned furniture and or facilities in the public sidewalks. A License Agreement for a fee of $1.00 to use a portion of the rear property at 655 Elvee Drive for staging and equipment storage in support of Hope Services’ Alisal commercial corridor regular cleanup services is also required (Attachment 4).
Through continuation of the proposed Agreement with Hope Services, an organization of team members (who have developmental disabilities or mental health needs) are provided job training opportunities while enhancing the cleanliness and appearance of Alisal commercial areas. The scope of work includes routine litter and debris removal services and cleaning of public infrastructure, including benches, planters, and trash and recycling corrals immediately within the public sidewalks along Alisal commercial corridors.
Staff recommends renewal of the service agreement for regular cleanup of the Alisal commercial corridors, as it supports a two-fold mission: enhancing community beautification and litter removal, while promoting workforce integration and self-sufficiency for individuals that have developmental disabilities or mental health challenges.
Authorizing renewal of the services under these Agreement will continue to provide a positive impact to the community and will continue to address some of the short-term goals of the AVP Implementation Plan, demonstrating the City’s commitment to the Alisal community. The term of the subject agreements is through June 30, 2026.
CEQA CONSIDERATION:
The City of Salinas has determined that the Agreements for Services are not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378) because the matter does not cause a direct or foreseeable indirect physical change on or in the environment.
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Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
The proposed Agreement further the City Council’s Strategic Plan 2025-2028 Goals of Economic Development and Public Safety by advancing the AVP implementation related to cleanliness and improving the appearance and cleanliness of Alisal commercial corridors.
DEPARTMENTAL COORDINATION:
The Community Development Department has led and will continue to lead the efforts for this agreement.
FISCAL AND SUSTAINABILITY IMPACT:
The total not to exceed amount of the Agreement is $51,870. For FY 2025-26 the funding source for this agreement will continue to come from the Alisal Vibrancy Plan Capital Improvement Program (CIP) 9246. Funding is included in the FY 2025-26 Proposed Budget and is subject to appropriation by City Council.
Fund CIP
(5800)
Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)
1200 9246 30.9246.63.6010 Outside Services
Other Outside
Services
$237,726 $51,870 n/a 6/13/24, 22685
ATTACHMENTS:
Attachment 1: Resolution
Attachment 2: Agreement for Services between the City of Salinas and Hope Services.
Attachment 3: Hope Services Proposal
Attachment 4: License Agreement between the City and Hope Services.
Attachment 5: Coverage Area Map
RESOLUTION NO. (N.C.S.)
A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR
SERVICES BETWEEN THE CITY AND HOPE SERVICES TO PROVIDE REGULAR CLEANUP OF THE ALISAL COMMERCIAL CORRIDORS (FISCAL YEAR 2025-26) WHEREAS, City Council has appropriated a total of $5.34 million dollars in the Capital Improvement Project (CIP) Budget over fiscal years 2021, 2022, and 2023 for immediate and short-term implementation activities identified in Alisal Vibrancy Implementation Plan focused on the appearance, cleanliness, and safety of the Alisal; and WHEREAS, a specific action listed in the Alisal Vibrancy Plan (AVP) is to establish regular, comprehensive corridor maintenance that includes greater engagement of businesses, property owners, and community organizations to improve the appearance and cleanliness of the Alisal’s commercial corridors; and
WHEREAS, on August 22, 2023, City Council approved Resolution No. 22770 authorizing the execution of agreements for services for FY 2023-24 between the City and Hope Services establishing routine litter removal, cleaning of trash and recycling corrals, benches, and planters along public sidewalks; and
WHEREAS, on August 20, 2024, City Council approved Resolution No. 23069 authorizing the execution of agreements for services for FY 2024-25 between the City and Hope Services establishing routine litter removal, cleaning of trash and recycling corrals, benches, and planters along public sidewalks; and
WHEREAS, implementation of the regular cleanup of Alisal commercial corridors has improved cleanliness and appearance of the Alisal commercial corridors; and WHEREAS, through the continuation of this agreement, Hope Services’ organization team members (individuals who have developmental disabilities) will be provided job training opportunities while cleaning and enhancing the Alisal community appearance; and WHEREAS, a License Agreement is needed for use of portion of the property at 655 Elvee Drive for a fee of $1.00 for staging and equipment storage to support Hope Services’ efforts of regular cleanup in the Alisal commercial corridors; and WHEREAS, the funding source for these agreements is the City’s Capital Improvement Program Budget, CIP 9246 (Alisal Vibrancy Plan); and
WHEREAS, the proposed agreements are not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the City Manager to:
1) execute a service agreement between the City of Salinas and Hope Services for FY 2025- 26 to provide regular cleanup of the Alisal commercial corridors in an amount not to exceed $51,870.00; and
2) enter into a License Agreement for FY 2025-26 with Hope Services for a fee of $1.00 to use a portion of the property at 655 Elvee Drive for staging and equipment storage in support of Hope Services’ Alisal commercial corridor regular cleanup services.
PASSED AND APPROVED this 17th day of June 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Agreement for Services v. July 2025 Page 1 of 8
Hope Services
July 2025
AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND HOPE SERVICES
FOR
REGULAR CLEANUP OF ALISAL COMMERCIAL CORRIDORS
THIS AGREEMENT is executed this 17
th day of June 2025, (“Contract”) between the
City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Hope Services., a California non-profit corporation (hereinafter “Contractor”).
IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, routine cleanup in the Alisal area, as described in Attachment B.
2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.
3. Term. The work under this Agreement shall commence July 1, 2025, and shall be completed by June 30, 2026, unless City grants a written extension of time as set forth in Section 2 above.
4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, a not to exceed amount of Fifty-One Thousand Eight Hundred and Seventy Dollars ($51,870.00), as more fully described in title of Contractors fee schedule, Attachment B. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.
5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.
6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.
7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or Agreement for Services v. July 2025 Page 2 of 8
Hope Services
July 2025
omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.
8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.
9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.
10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.
11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.
12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.
13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.
14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.
15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Agreement for Services v. July 2025 Page 3 of 8
Hope Services
July 2025
CITY OF SALINAS
__________________________________
Rene L. Mendez, City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney
CONTRACTOR
HOPE SERVICES
___________________________________
Vinay Behl, CFO
Agreement for Services v. July 2025 Page 4 of 8
Hope Services
July 2025
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf Agreement for Services v. July 2025 Page 5 of 8
Hope Services
July 2025
of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.
However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Agreement for Services v. July 2025 Page 6 of 8
Hope Services
July 2025
Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Agreement for Services v. July 2025 Page 7 of 8
Hope Services
July 2025
Attachment B
Agreement for Services v. July 2025 Page 8 of 8
Hope Services
July 2025
(Hope Services Contingent Staffing Service Agreement)
Hope Staffing Agreement Page 2 of 2
FC 3-5-2025rev
Hope Services
Contingent Staffing Service Agreement
Hope Contacts Agreement #: City of Salinas FY25-26
Accounts Receivable: Dixie Lim, [email protected] 30 Las Colinas Lane, San José, CA 95119 Hope Primary Contact for Project District Director
Name: Freya Childers Name: Sheryl Hagemann
Phone: (831) 758-0973 Phone: (831) 600-1503
Cell: (831) 595-6641 Cell: (831) 345-5256
E-Mail: [email protected] E-Mail: [email protected] Part 1 - Company Identification
Company: City of Salinas Community Development Dept. Address: 65 West Alisal St. 2nd floor Primary City: Salinas, CA
Name: Grant Leonard Zip: 93901
Phone: (831) 758-7429
Cell:
E-Mail: [email protected]
Part 2 - Work Dates, Hours and Billing Rate
This agreement is for (check one): One or more individuals Group with Hope Supervisor The work is (check one): Temporary, less than 1 month Long term as agreed Start Date: July 1, 2025 End Date: June 30, 2026
Work Hours: 3.5 hours per day Work Days: Tuesday, Wednesday, Thursday 3 days per week
# of Workers: 4 plus a supervisor
Billing Rate: $95.00 per hour or $332 per day x 52 weeks = $51,870 Any hours over 8 in one day or 40 in one week will be billed at 1 ½ time the rate above. .
Part 3 - Specific Job Duties
Litter abatement
Cleaning of garbage/recycling bins
Cleaning benches and planter boxes
Disposing of litter at 655 Elvee Dr., Salinas (City Facility) Cleaning of trash receptacles
Other similar tasks as agreed upon by City of Salinas and Hope management Part 4 - To Be Provided By
Docusign Envelope ID: 4B1A50EA-F866-4B72-833B-CAEDEE6D8D8F Hope Staffing Agreement Page 2 of 2
FC 3-5-2025rev
Hope and the Company will provide supplies and services as follows:
Company Hope
Integration of workers into the work place Training support Supplies, tools and equipment required for the job Payroll burden incl. benefits, insurance, payroll administration Typical training for the positions Other disability related training and consulting Qualified workers
Regular Safety huddles/tailgate meetings
Part 5 - Additional Supplies/Costs (if any) Will be Paid For or Provided By:
City of Salinas Community Development Dept.
Part 6 - Payroll and Billing
Hope pay periods are the 1st – 15th and 16th to the last day of each month. The worker(s) is responsible for reporting hours worked to Hope by fax or e-mail using the form provided by Hope and will submit hours to Hope weekly and/or by the 15th and last day of each month. In accordance with Department of Labor standards, overtime will be calculated at one and one half times the regular rate for any hours over 8 in one day and also for any hours worked over 40 in one week.
Hope will bill Company on the 15th and the last day of each month. Invoices are due and payable on receipt. Payment in full for invoices shall be made to Hope within thirty (30) days from invoice date. Invoices that are more than seven (7) days past due are subject to a late charge of one percent (1 %) per month on the amount of the past due balance. Late charges shall be calculated using the U.S. Method, therefore interest will not be compounded on the past due balance. If the Client's account is past due and Hope has notified Client verbally or in writing of the past due balance, Hope may, upon 30 days’ notice, immediately cease providing any and all further Services without any liability to Client for interruption of pending work.
Implementation of this agreement is contingent on submission by the Company of an on-line credit application (http://fs20.formsite.com/HOPEservices/form10/index.html) and signing of this agreement by both the Company and Hope representatives.
Part 7 - Confidentiality
By signing this contract you agree in accordance with California Welfare and Institutions Code Sections 5328 through 5330, to regard as confidential all information received directly or indirectly concerning any Hope client employed by you.
Confidentiality extends to photos and you agree to request a written photo release for any photos displayed showing any Hope client.
Hope agrees that Hope staff will not disclose confidential business information to any party regarding the Company’s practices, products or procedures.
Part 8 - Labor Law and Accommodations
All State and Federal Labor laws apply to all employees covered by this contract. On request, Hope will provide consultation relating to disability-related issues, application of labor law to employees with disabilities, and on accommodating persons with disabilities in the workplace.
Part 9 - Liability and Worker’s Compensation Coverage
Hope assumes liability for clients and staff and is insured by the Berkshire Hathaway Homestate Companies, Policy HOWC320215. Certificates of insurance are available upon request. In the event of an emergency or life threatening injury, please call the local emergency services to provide care for any staff provided by Hope. Follow up by informing your Hope representatives as soon as possible. In the case of non-life threatening injury or illness, please contact your Hope representatives as soon as you become aware of the incident.
Docusign Envelope ID: 4B1A50EA-F866-4B72-833B-CAEDEE6D8D8F Hope Staffing Agreement Page 2 of 2
FC 3-5-2025rev
Part 10 - Approval (required for implementation)
When signed, this agreement will be held valid for a minimum of 90 days (unless temporary as noted in Part 2 above); either party may request renegotiation of the agreement with a 30-day notice.
Company or Representative Date Vinay Behl Date
Hope Services CFO
Docusign Envelope ID: 4B1A50EA-F866-4B72-833B-CAEDEE6D8D8F 5/20/2025
City of Salinas/Hope Services Page 1 of 8
License Agreement
July 2025
LICENSE AGREEMENT
A Portion of 655 Elvee Drive, Salinas, California
This License Agreement is made and entered into this 17 th day of June 2025, by and between the City of
Salinas, a California charter city and municipal corporation hereinafter called "the City," and Hope Services, a California non-profit corporation hereinafter called “Hope Services.” The City and Hope Services may collectively be referred to herein as “the Parties.”
RECITALS
WHEREAS, the City is the owner of that real property located at 655 Elvee Drive, in the city of Salinas, California, County of Monterey, (Assessor’s Parcel Number 003-012-018-000) (hereinafter the “Property”); and
WHEREAS, the City currently occupies the northwest portion of the property for purposes of a wastewater lift station; and
WHEREAS, the City is currently licensing a portion of the Property (approximately 1.7 acres in size), occupied by Granite Construction, as more particularly described in Exhibit A; and WHEREAS Hope Services is entering into a contract for services on June 17 th
, 2025, pursuant to
which Hope Services will perform regular cleanup in the Alisal commercial corridors as part of the Alisal Vibrancy Plan (Capital Improvement Project No. 9246); and WHEREAS, the City has identified space on the Property of which the City will make a portion (approximately 1,000 s.f.) available to Hope Services for the installation of a trash container for disposal of trash and debris collected as part of the regular cleanup of the Alisal commercial corridors; and NOW THEREFORE, this License Agreement is entered into upon the following terms and conditions:
TERMS
1. Grant of License. The City hereby grants to Hope Services an exclusive, temporary, and revocable License to use approximately 1,000 square feet of Licensed Space located at 655 Elvee Drive, as more particularly described in the attached “Exhibit A” (the “Licensed Space”) for the term set forth in section
3. 2. Purpose of License; Use of Licensed Space. The sole purpose of this License Agreement is to allow temporary installation of trash containers, storage and movement to and from the Licensed Space of collected trash and debris, in support of Hope Services regular cleanup in the Alisal commercial corridors under Capital Improvement Project No. 9246. Access to and use of the Licensed Space shall be put to no other use by Hope Services or any of its subcontractors, sublicensees, officers, employees, agents, or representatives or any of their officers, employees, agents, or representatives. Neither Hope Services nor any of its subcontractors, sublicensees, officers, employees, agents, or representatives nor any of their officers, employees, agents or representatives shall use the Licensed Space other than in a careful and proper manner and will adequately maintain the Licensed Space and all improvements thereon (if any) in the same physical condition as of the Commencement Date as defined below, making any and all replacements and repairs necessary during the term of this License to keep the Licensed Space in the same physical condition as of the Commencement Date; subject however, to normal wear and tear and as may be otherwise stipulated in this City of Salinas/Hope Services Page 2 of 8
License Agreement
July 2025
agreement. Hope Services covenants and agrees that it shall never at any time suffer, permit, or allow any nuisance to be maintained upon all or any part of the Licensed Space nor any mechanic's, materialmen's, or laborer's liens to attach to said property.
3. Term. The term of this License Agreement for the use of the Licensed Space shall commence on July 1 st
, 2025 (the “Commencement Date”) and expire on June 30, 2026 (the Termination Date”). Hope Services shall have the option to extend this License Agreement by an additional one month, to July 31, 2026, by providing written notice to the City at three (3) days prior to the expiration date. This License Agreement may only be further extended upon the express written consent of the City.
Upon the expiration or the earlier termination of this License, Hope Services shall peaceably vacate the Licensed Space and any and all improvements located thereon and deliver the same to the City in at least as good a condition as it was delivered to Hope Services on the Commencement Date, reasonable wear and tear and casualty excepted.
4. License Fee. Hope Services may utilize the Licensed Space for a $1.00 fee beginning on the Commencement Date and continuing through the Termination Date. This Licensed Space is integral for the regular cleanup of the Alisal commercial corridors to provide a trash and debris disposal site within City of Salinas in support of Hope Services’ Alisal Commercial Corridor Cleanup Program services under Capital Improvement Project No. 9246.
5. Condition of Licensed Space. The Licensed Space is Licensed to Hope Services on an “As-Is” basis and the City has no obligation for maintenance, repair, improvement, or alteration of or to the properties either during the term of this License Agreement. Except as otherwise set forth in this License Agreement, Hope Services is not required to repair any pre-existing conditions on the Licensed Space. Notwithstanding the preceding, Hope Services’ inspection of the Licensed Space has been limited to a visual inspection of the surface conditions. Consequently, Hope Services’ acceptance of the Licensed Space is limited to the surface conditions and Hope Services is not responsible for sub-surface conditions of the Licensed Space. The City may access the Licensed Space for general maintenance, if deliberately unattended by Hope Services.
6. Structures. No structures shall be placed on or constructed upon the Licensed Space, except as otherwise authorized in advance and in writing by the City. As used in this paragraph, “structures” shall not be construed to mean the equipment (including incidental equipment) necessary to perform any of the authorized uses of the Licensed Space.
7. Laws and Ordinances. Hope Services shall comply with all statutes, ordinances, regulations, and requirements of all governmental entities, both federal and state and county or municipal relating to Hope Services’ use and occupancy of the Licensed Space whether those statutes, ordinances, regulations, and requirements are now in force or are subsequently enacted.
8. Assessments. This License may create a taxable possessory interest, together with any other taxes or assessments imposed against Hope Services, or the activities of Hope Services, shall be paid by Hope Services before they become delinquent.
9. Utilities. This License does not include the furnishing of gas, water, electricity, telephone service, and other public utilities to the Licensed Space during the term of this License. Republic Services will provide a landfill bin at the 655 Elvee Drive property as well as provide collection services, under the current franchise agreement between the City and Republic Services, exclusive to the waste collected as part of the regular cleanup of the Alisal commercial corridors.
City of Salinas/Hope Services Page 3 of 8
License Agreement
July 2025
10. Indemnification. Hope Services shall indemnify, defend, and hold the City and its officers, employees, agents, and representatives harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to any property, or violation of any relevant federal, state or municipal law or ordinance, or other cause in connection with the City’s grant of this License and Hope Services, and any of its sublicensees, officers, employees, agents or representatives’ use or occupancy of the Licensed Space pursuant to such License, except for any such claim arising from the acts, omissions, comparative negligence, or willful misconduct of the City, its officers, employees, agents or representatives. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages and shall survive the expiration or the earlier termination of this License Agreement.
11. Insurance. Hope Services shall maintain, at its own cost an expense, the insurance specified in Attachment B.
12. Hazardous Substances. Hope Services shall not use any portion of the Licensed Space for the storage or use of flammable or hazardous substances or underground storage tanks. Hope Services shall be solely responsible for the cleanup and remediation of any spill or discharge or any hazardous substances including, but not limited to, gasoline, diesel and oil from such vehicles and equipment. As required by law, Hope Services shall immediately notify the City in writing of any material release of hazardous substances and of any hazardous substances that have come to be located on or beneath the Licensed Space.
12. Removal of Personal Property; Restoration of Licensed Space. At the expiration or the earlier termination of this License Agreement, Hope Services shall at its sole cost and expense remove all items of personal property and all improvements placed upon the Licensed Space and shall surrender the Licensed Space at termination of the License in as good order, state, and condition as the same shall be on the Commencement Date, except as related to ordinary wear and tear thereof and damage by fire, the elements, and acts of God.
13. Assignment and Subletting. Hope Services shall not encumber, assign, or otherwise transfer this License, any right or interest in this License, or any right or interest in the Licensed Space or any improvements that may now or hereafter be constructed or installed on the Licensed Space to any other person or entity without first obtaining the express written consent of the City.
14. Termination. Either Party may terminate this License Agreement for any reason or no reason by giving written notice of termination to the other Party no less than three (3) days in advance of the intended date of such termination. Any property remaining on the site following this time shall be deemed to be abandoned and the City may take possession or dispose of said property as it deems appropriate. Under no circumstance shall Hope Services be eligible for any reimbursement or refund of already performed services or paid License Fees.
15. Successors and Assigns. Except as otherwise provided for herein, the parties expressly agree that, subject to the terms of this License, all terms and conditions of this License shall extend to and be binding upon or inure to the benefit of the heirs, executors, administrators, personal representative, assigns and successors in interest of both the respective parties hereto.
16. Non-Discrimination in Use and Availability. Hope Services shall not discriminate on the basis of a person’s place of residence, their race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any participant in, recipient of, City of Salinas/Hope Services Page 4 of 8
License Agreement
July 2025
or applicant for any services or programs provided by at the Licensed Space. Hope Services shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and non-discrimination in the provision of any services or programs offered at the Licensed Space.
17. Accident Reports. Hope Services shall immediately report to the City in writing any accident causing or reasonably estimated to have caused more than one thousand dollars ($1,000) worth of property damage or any serious injury to person or to property that occurs on or in connection with the Licensed Space. This written report shall contain the names and addresses of the parties involved, a statement of the circumstances, the date and the hour, the names and the addresses of any witnesses, and any other pertinent information.
18. Notices.
City of Salinas
City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a Copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
Hope Services
Vinay Behl, CFO
30 Las Colinas Lane
San Jose, CA 95119
[SIGNATURES APPEAR ON FOLLOWING PAGE]
City of Salinas/Hope Services Page 5 of 8
License Agreement
July 2025
IN WITNESS WHEREOF, the parties hereto have caused this License Agreement to be executed as of the date first written above.
CITY OF SALINAS HOPE SERVICES
____________________________ ________________________________ Rene L. Mendez Vinay Behl
City Manager CFO
APPROVED AS TO FORM:
____________________________
Christopher A. Callihan
City Attorney
City of Salinas/Hope Services Page 6 of 8
License Agreement
July 2025
Exhibit A
The Licensed Space is approximately 1,000 square feet, a portion of the property at 655 Elvee Drive, Monterey County Assessor’s Parcel Number (APN) 003-012-018-000 (the “Property”) A map showing the approximate boundaries of the Licensed Space is below – in the event of a conflict between the text and the map, the text shall control.
City of Salinas/Hope Services Page 7 of 8
License Agreement
July 2025
Exhibit B
INSURANCE REQUIREMENTS
BES shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the clearing of the Licensed Space and Subcontractor’s permitted use of the Licensed Space as provided in the License.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if BES has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Property insurance: against all risks of loss to any of BES’s personal property, improvements, or betterments at full replacement cost with no coinsurance penalty provision.
If BES maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by BES. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions: N/A Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy. Additional insured status can be provided in the form of an endorsement to BES’s insurance (at least as broad as both ISO forms CG 20 10 and CG 20 37).
Primary Coverage
For any claims related to this contract, BES’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of BES’s insurance and shall not contribute with it.
City of Salinas/Hope Services Page 8 of 8
License Agreement
July 2025
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City in accordance with the policy provisions.
Waiver of Subrogation
BES hereby grants to City a waiver of any right to subrogation which any insurer of BES may acquire against the City by virtue of the payment of any loss under such insurance. BES agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. BES shall have the right to self-insure with respect to the insurance requirements required under this Agreement.
BES’s self-insurance program is in full force and effect and in compliance with and subject to all the terms, agreements, covenants, conditions, and provisions of this agreement.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
BES shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive BES’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies (except that information proprietary to BES may be redacted), including endorsements required by this Exhibit B during the term of the License.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-219, Version: 1
Administrative Remedies Procedure for Challenges to Rate Setting Procedures (Proposition 218 and Assembly Bill 2257)
Approve a Resolution establishing a procedure for property owner objections to rate setting procedures in compliance with Proposition 218 and Assembly Bill 2257.
City of Salinas Page 1 of 1 Printed on 6/13/2025
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: CITY ATTORNEY’S OFFICE
FROM: CHRISTOPHER A. CALLIHAN, CITY ATTORNEY
TITLE: ADMINISTRATIVE REMEDIES PROCEDURE FOR
CHALLENGES TO RATE SETTING PROCEDURES
(PROPOSITION 218 AND ASSEMBLY BILL 2257)
RECOMMENDED MOTION:
A motion to approve a resolution establishing a procedure for property owner objections to rate setting procedures in compliance with Proposition 218 and Assembly Bill 2257.
EXECUTIVE SUMMARY:
Assembly Bill 2257 (“AB 2257”) became effective on January 1, 2025, and added sections 53759.1 and 53759.2 to the Government Code. This legislation allows local agencies to implement optional procedures that will limit litigated challenges to proposed rate increases. Under AB 2257, the City will need to prepare written responses to any written objections submitted by a property owner subject to the proposed updated rates. Only a person who submitted a timely written objection may file litigation to challenge the updated rates, and the evidence to be considered during litigation will be limited to a record of proceeding for the rate-setting public hearing.
Through AB 2257, there is now an administrative remedy that must be exhausted by a challenger prior to filing suit to challenge the updated rates, and it also provides the corresponding encouragement for the submission of comments as a part of the public hearing process at which local agencies will have an opportunity to address concerns prior to adopting updated rates.
BACKGROUND:
Under existing law, local agencies must comply with the requirements of Proposition 218 when establishing updated (new, increased, or extended) property related fees (such as water and sewer rates) and assessments. Generally, for water and sewer rates, this includes preparing a cost of service study to confirm the rates does not exceed the proportionate cost of providing the service to the customer, mailing. 45-day prior notice to each record owner of a public hearing to consider the update rate, and not approving the updated rate if written protests are submitted by owners of a majority of the properties receiving the service.
Under AB 2257, as a supplement to the Proposition 218 requirements, prior to approving any updated rate for water or sewer service or any assessment, the local agency would (1) post a separate notice on the local agency’s website, (2) supplement the mailed Proposition 218 notice to Page | 2
identify the new process, (3) prepare written responses to any written objections, and (4) prior to approving the updated rates, the local agency’s governing body must make specified determinations. If approved by Council, pursuant to the procedures, property owners will also have an opportunity to submit a “written objection” (in addition to the “written protest”) within 45-days after the public hearing notice is mailed. Unlike a written protest (for which the property owner need only identify an opposition to the rates), a written objection must document a substantive provision under Proposition 218 that the proposed rates are claimed to violate, with facts to support the claim, and the City has an obligation to provide a substantive written response to each timely written objection. The benefit to the City in adopting the supplemental procedures under AB 2257 is that any person who intends to legally challenged the proposed rates in court would be required to first submit a timely written objection, and the City will have an opportunity to consider and respond to the objection (including a potential modification to the proposed rates) prior to approving the rates.
A proposed resolution establishing rate setting procedures which implements AB 2257 is attached for the City Council’s consideration.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) pursuant to sections 15378 and 15061(b)(3) of the CEQA Guidelines.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No.
STRATEGIC PLAN INITIATIVE:
Implementing the proposed rate setting procedures supports the City Council’s goal of Fiscal Responsibility.
DEPARTMENTAL COORDINATION:
The City Attorney’s Office coordinated with the City Manager on this Report and the proposed rate setting procedures.
FISCAL AND SUSTAINABILITY IMPACT:
There is no direct fiscal impact associated with this Report.
Fund Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)
n/a n/a n/a n/a n/a n/a n/a
Page | 3
ATTACHMENTS:
Resolution
AB 2257
Page | 4
RESOLUTION NO. ___________ (N.C.S.)
A RESOLUTION ESTABLISHING AN ADMINISTRATIVE REMEDIES PROCEDURE
FOR CHALLENGES TO FEES, CHARGES, AND ASSESSMENTS
WHEREAS, under Government Code sections 53759.1 and 53759.2 (known as AB 2257), the City may establish a supplemental process for objecting property owners to exhaust administrative remedies by which the City will take specified actions in response to any timely written objection. Under this process, only an owner who submits a timely written objection will have a right to challenge a proposed increase in fees, charges, or assessments through a legal proceeding. (These supplemental processes were authorized by Assembly Bill No. 2257, Chapter 561, Statutes of 2024, effective January 1, 2025); and
WHEREAS, the purpose of this Resolution is to document the processes the City will follow in considering proposed new or increased fees, charges, and assessments, as it relates to the exhaustion of administrative procedures under AB 2257. These procedures supplement the City’s compliance with Proposition 218 (Article XIII D of the California Constitution). The processes described in this resolution provide a meaningful opportunity for a property owner to submit a written objection to proposed new or increased fees, rates, or assessments early in the rate consideration process, and to provide an opportunity for the City to address or resolve any objections before the City Council makes a final decision on whether to adopt a proposed rate, charge, or assessment; and
WHEREAS, this resolution will identify the process the City will follow in order to implement the administrative remedies to be exhausted by property owner under Government Code section 53759.1 prior to an owner initiating litigation to challenge a proposed rate, charge, or assessment. In general, at least 45 days before a public hearing to consider a proposed new or increased, or extended rate, charge, or assessment, the City will make available the proposed rate, charge, or assessment and post the written basis for the proposed rate, charge, or assessment on its internet website. The City will provide at least 45 days for any property owner to review the proposed rate, charge, or assessment and timely submit to the City a written objection to the rate, charge, or assessment that specifies the grounds for alleging noncompliance with Proposition 218.
The City will consider and provide a substantive written response to each timely written objection submitted prior to the close of the public hearing; and WHEREAS, for any rate, charge, or assessment approved by the City implementing the procedures described in this resolution, a person or entity shall be prohibited from bringing a judicial action or proceeding alleging noncompliance with Article XIII D of the California Constitution for those rates, charges, or assessments, unless that person or entity has timely submitted to the City a written objection to those rates that specifies the grounds for alleging noncompliance with Proposition 218; and
WHEREAS, the City Council hereby intends to adopt the exhaustion of administrative remedies procedure as outlined in Government Code section 53759.1 and the administrative record principles contained in Government Code section 53759.2.
Page | 5
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SALINAS AS FOLLOWS:
Section 1. This Resolution is authorized by the City’s authority under California Constitution, article XI, section 5 (charter cities), section 7 (police power), and section 9 (utility power) as well as Government Code section 53759.1.
Section 2. The City Council hereby adopts the administrative record principles contained in Government Code section 53759.2.
Section 3. The City Council hereby adopts the exhaustion of administrative remedies procedure for challenges to fees, charges, and assessments on real property attached hereto as “Attachment A,” and incorporated herein by reference.
Section 4. The City Council hereby authorizes the City Manager and the City Attorney to take such other additional actions as may be reasonably necessary to implement the purpose and the intent of this Resolution including, but not limited to, updating and revising the exhaustion of administrative remedies procedures established herein. The City Council hereby further authorizes the City Manager and the City Attorney to implement the exhaustion of administrative remedies procedures established herein.
Section 4. CEQA FINDINGS. The City Council finds that adoption of this Ordinance is exempt from CEQA because: (i) it is not a project within the meaning of Public Resources Code, section 21065 because it has no potential to alter the physical environment; (ii) and pursuant to CEQA Guidelines section 15061(b)(3), the so-called “common sense” exemption, for this same reason.
PASSED AND APPROVED this 17th day of June, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
____________________________
Dennis Donohue, Mayor
ATTEST:
____________________________
Patricia M. Barajas, City Clerk
Attachments: Attachment A
Page | 6
ATTACHMENT A
EXHAUSTION OFADMINISTRATIVE REMEDIES PROCEDURE FOR
CHALLENGES TO FEES, RATES, AND ASSESSMENTS ON REAL PROPERTY
1. Scope. The duty to exhaust administrative remedies extends to:
A. the proposed adoption by City Council of any new, increased, or extended fee or charge for a property related service for water or sewer services that is subject to section 6 of article XIIID of the California Constitution; and B. the proposed adoption by City Council of any new, increased, or extended assessment on real property that is subject to section 4 of article XIIID of the California Constitution.
2. “Hearing” as used herein means the hearing references in section 5, below.
3. Duty to Exhaust Issues. No person may bring a judicial action or other proceeding alleging noncompliance with the California Constitution or other applicable law for any new, increased, or extended fee, charge, or assessment that is within the scope of section 1, above, and is levied by the City, unless that person submitted to the City Clerk a timely written objection to that fee, charge, or assessment. Any such timely written objection must specify the grounds for alleging noncompliance and comply with the requirements of this Procedure, in accordance with Government Code section 53759.1. The issues raised in any such action or proceeding shall be limited to those raised in such objection unless a court finds the issue could not have been raised in such an objection by those exercising reasonable diligence.
4. Procedures. The City shall:
A. No less than 45 days before the deadline for the ratepayer or assessed property owner to submit an objection pursuant to paragraph 4 of this subsection D:
(i) Make available to the public any proposed fee, charge, or assessment to which this section is to apply; and
(ii) Post on the City’s internet website a written basis for the fee, charge, or assessment, such as a cost of service analysis or an engineer’s report, and include a link to the internet website in the written notice of the Hearing, including, but not limited to, a notice mailed to property owners pursuant to subdivision (c) of Section 4 or paragraph (1) of subdivision (a) of Section 6 of Article XIIID of the California Constitution.
B. Mail the written basis described in paragraph (ii) of subsection A to a ratepayer or property owner on request.
C. Identify on the mailed notice of Hearing (described in paragraph (ii) of subsection A) a deadline date and time, at least 45 days after the mailed notice, for a ratepayer or assessed Page | 7
property owner to review the proposed fee or assessment and to timely submit to the City Clerk a written objection to that fee, charge, or assessment that specifies the grounds for alleging noncompliance. Any objection shall be received by the City no later than the deadline date identified in the mailed notice.
D. Include in a written notice of the Hearing, a statement in bold-faced type of 12 points or larger that:
(i) All written objections must be received by the City Clerk by deadline specified under subsection C. A failure to timely object in writing bars any right to challenge that fee, charge, or assessment in court and that any such action will be limited to issues identified in such objections.
(ii) All substantive and procedural requirements for submitting an objection to the proposed fee, charge, or assessment such as those specified for a property-related fee under California Constitution, article XIIID, section 6(a) or for an assessment on real property under California Constitution, article XIIID, section 4(e).
5. Council Consideration; City Responses. The City Council shall conduct a noticed public hearing (“Hearing”) to consider approval of the proposed fee, charge, or assessment. Before or during the Hearing, the City Council shall consider and the City shall respond in writing to, any timely written objections. The City Council may adjourn the Hearing to another date if necessary to respond to comments received after the agenda is posted for the meeting at which the Hearing occurs. The City’s responses shall explain the substantive basis for retaining or altering the proposed fee, charge, or assessment in response to written objections, including any reasons to reject the requested amendments.
6. City Council Determinations. The City Council, in exercising it legislative discretion, shall determine whether:
A. The written objections and the City’s responses warrant clarifications to the proposed fee, charge, or assessment.
B. To reduce the proposed fee, charge, or assessment.
C. To further review the proposed fee, charge, or assessment before determining whether clarification or reduction is needed.
D. To proceed with the Hearing, to continue it, or to abandon the proposal.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-220, Version: 1
CIP Budget Reallocation for Lake Street Lift Station Pump 1 - Replacement/Upgrades Approve a Resolution approving the reallocation of $375,730 from CIP 9010 (CCTV Inspections) to CIP 9222 (E Lake St Pump Station upgrades).
City of Salinas Page 1 of 1 Printed on 6/13/2025
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: PUBLIC WORKS – WASTEWATER DIVISION
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: GARY GABRIEL, WASTEWATER MANAGER
ADRIANA ROBLES, PE, CRM, CITY ENGINEER
TITLE: CIP BUDGET REALLOCATION FOR LAKE STREET LIFT
STATION PUMP 1-REPLACEMENT/UPGRADES
RECOMMENDED MOTION:
A motion to approve a resolution approving the reallocation of $375,730 from CIP 9010 (CCTV Inspections) to CIP 9222 (E Lake St Pump Station upgrades).
EXECUTIVE SUMMARY:
The Lake Street Sanitary Sewer Lift Station is equipped with three (3) Flygt 30hp pumps for daily pumping operations. One additional Flygt 30hp pump is available for backup during emergency repairs. Flygt no longer manufactures the 30hp pump. The current replacement for the Flygt 30hp pump is the 35hp pump. This will require modifications to existing piping, pipe supports and upgrades to the electrical system. Recently, the facility experienced an emergency pump failure and staff had difficulty locating repair kits to fix the pumps. Although not intended as long-term upgrades, the proposed pump replacement and upgrades are critical to keep the lift station operational. Staff is requesting a transfer of funds to address the pump replacement and upgrades.
BACKGROUND:
Lake Street Lift Station (Lake Street LS) is the largest sanitary sewer lift station in the City of Salinas. Lake Street LS is located near the center of the sewer collection system near Carr Lake at 146 East Rossi Street. This lift station collects flow from residential, commercial, industrial, hotels, and schools from a large upstream area of approximately 4,108 acres. Lake Street LS moves an average of 3 million gallons of raw sewage a day from upstream dischargers. The Wastewater Division of Public Works oversees operations and maintenance of the Lake Street Lift Station.
Inspections and maintenance are performed daily to keep the facility operational 24 hours per day 7 days per week.
Page | 2
The sanitary sewer system is regulated under a Waste Discharge Requirement (WDR) Permit administered by the California Regional Water Quality Control Board and overseen by the Central Coast Water Board to maintain the sanitary sewer system as prescribed in the permit.
Lake Street LS is a critical component of the wastewater movement and process for downstream treatment of the generated wastewater. The Sanitary Sewer Master Plan adopted by City Council through Resolution No. 22648, identified Lake Street LS as the highest priority for maintenance recommending full lift station replacement/relocation given its current condition and lack of capacity. Working with Wallace Group, staff is evaluating relocation options, long term funding alternatives and short-term repairs to keep the lift station operational.
Lake Street LS is equipped with (3) 30hp Flygt pumps for daily use and one 30hp Flygt pump to serve as backup for emergency repairs. On April 8, 2025, the facility experienced a pump failure and staff had significant difficulty locating repair kits to fix the pumps. Flygt no longer manufactures the 30hp pump and has replaced them with the 35hp pump. Installing a new 35hp pump will allow the lift station to continue to operate, but will require modifications to the existing piping, pipe supports, and upgrades to the electrical system.
On November 12, 2024, City Council approved on-call agreements with Ellison Environmental dba Fluid Resource Management and Koeffler Electrical Apparatus Repair Inc. to provide pump, motor, and mechanical repair services with a not to exceed contract amount of $1,000,000 for each vendor. Fluid Resource Management was contacted to obtain a cost proposal for a partial upgrade of the pump system and electrical upgrades needed. The replacement of a 30hp pump for a 35hp pump along with the needed piping and electrical improvements is estimated to cost $341,730.
Staff is requesting a transfer of $375,730 from CIP 9010 (Closed Circuit Television Video (CCTV) Inspections) CIP 9222 (Lake St Pump Station Upgrades) which includes the proposed cost plus an additional $34,000 (approximately 10%) to be allocated for contingency.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
Yes, Government Code§84308/Levine Act applies to this item.
Page | 3
STRATEGIC PLAN INITIATIVE:
The approved replacement and upgrades of Pump 1 compliments and supports the City Council goal areas of Safe, Livable Community, Excellent Infrastructure, and Quality of Life.
DEPARTMENTAL COORDINATION:
Public Works Wastewater Division worked closely with Public Works Admin and Maintenance Divisions in preparation of the agreement and with the Finance Division to ensure sufficient funds are available.
FISCAL AND SUSTAINABILITY IMPACT:
Repairs are estimated at $341,730. Staff recommends a $34,000 contingency. A total transfer of $375,730 is needed to complete the project. Staff proposes a transfer from CIP 9010 (CCTV Inspections) to CIP 9222 (E Lake St Pump Station upgrades).
Fund CIP
(5800)
Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
CIP Budget
Page
Last Budget
Action (Date,
Resolution)
6400 9010 50.9010-
66.4000
Capital Outlays
Improvements
$370,000 $370,000 N/A 6/14/22,
22380
6400 9010 50.9010-
63.5400
Outside
services
$93,596 $5,730 N/A 6/14/22,
22380
6400 9222 50.9222-
63.4300 &
63.5900
Outside Maint
& Other Prof
Services
$127,407 $375,730 N/A 6/8/21,
22111
ATTACHMENTS:
Resolution
Proposal and Contract
Page | 1
RESOLUTION NO. (N.C.S.)
A MOTION TO APPROVE CIP FUND TRANSFER FOR LAKE STREET LIFT STATION PUMP-1 REPLACEMENT/UPGRADES
WHEREAS, on April 8, 2025, the Lake Street Lift Station experienced a pump failure and staff had significant difficulty locating repair kits for the pumps; and WHEREAS, in May 2025, Sanitary Sewer had Fluid Resource Management go out to Lake Street Lift Station and assess possible temporary replacements and upgrades; and WHEREAS, Fluid Resource Management gave a Proposal for a replacement upgrade of the current pump with a Flyght Pump at a cost of $286,280 with an adder for new stainless steel anchorage to accommodate the new pump at a cost of $55,450, for a total not to exceed amount of $341,730; and
WHEREAS, to cover expenses, staff would like City Council to approve a transfer of CIP funds in a not to exceed amount of $375,730 from CIP 9010 to CIP 9222.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby approves the transfer of the not to exceed amount of $375,730 from CIP 9010 to CIP 9222.
PASSED AND APPROVED this 17th day of June 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
PROPOSAL and CONTRACT
sals MaY 22,2O25
PROPOSAL SUBMITTED TO
City of Salinas
STREET
426 Work Street
CITY, STATE, AND ZIP CODE
Salinas, california, 93901
ENGINEER
N/A
Dear Mr. Gabriel,
QB - c2447
PHONE
(83'1) 758-7103
JOB NAlt4E
Lake Street P1 Replacement
JOB LOCATION
Lake Street Lift Station
DATE OF PLANS JOB PHONE
N/A
SCOPE OF WORK:
1. a.
2. a.
b.
d.
p
e
f.
s
h
i.
c
j
Supply(1)onenewFlyghtPumP-NT32o2.ograted35HPat230Vthreephase.PUmpwillbeequippedwithal6,,inlet,l2 discharge, hard iron N impeller, explosion proof motor, over temperature and seal fail protection and 65 foot power cable' Mobilize and stage equipment to the site.
istablish a tencJd area to allow work to commence and safeguard the public Replace the PumP.
City Representative will identify the pump to be replaced' lsolate the PumP.
Assemble a gantry crane system rated for the lift requirements' Remove the pump from ttre ory wetiinv will dispose of the exisling pump or load them in a city vehicle' at the city's reference.
. Lower the new Pump into the dry well.
M;ify;-i"ii;; *pports to allolvfit uP of the new pump to the existing base support' . fr4oOiiy existin-g iniet and discharge piping to allow alignment to the new pump' . Verify motor rotation.
lnstall the oEM Minicas leakage and thermal monitoring relay in the existing control panel. Provide as-built drawings to the :lliiff']:it],lf#3xiiff',?:T." that provides power to rhe pump that is repraced. rnstar new sized wire from the breaker to the VFD and byPass contactor'
f. proviOe startup iesting with manufacturer's representative' i:ffi:;r" new stainress steer pipe supports for the force main prpllg incruding stainress steer anchorage' lnstall and remove ;;;i;id;il;; Aired. FnM will perform this adder ror a cost of $55'450 00 ProjectassumptionS-Permitsandpermitfeesareprovidedbyothers,iSolationvalvesareinsatisfactoryconditionandprovidea n^e ivc seal. existinq concrele ls sufficient for new force main "'ppo'tt"' "itv
*irr provide a DIR reporting number for the pro]ect'
ffi:;;iil;;;lhi n"* p"p is surllcient and approved bv others' Exclusions.Specialinspectionsofankind'fabricatedpipesupportsdonotrequirecertilications,randomactsofnature,structural or anchorage design.
FLIJIS ffiE,S*UMEE MAi*AGEMENT
0PERATI0NS' MAINTENANCE' MECHANICAL
FRMproposestofurnishalllabor,materialsandequipmenttocompletethefollowingscopeofwork; All of the above work to be completed in a substantial and workmanlike manner according to standard practices for the sum of Two Hundred Eiqhty six Thousand Two Hundred Eighty Dollars ($286,280'00 )
Paymenls are due Net 30 days from the date of invoice unless stated otherwise in lhis contract' Any alteration or deviation fiom the above specifications involving extra cost oJ materials or labor will only be executed upon written orders for same' and will become an exka charge over the sum meniio;el in tnis contract. nttigreements must be made in writing. This proposal is valid for 30 days Respectf ully Submitted,
FLUID RESOURCE i/IANAGEMENT
By Michael Ellison
I icense No. 937346
ACCEPTAT.ICE
you are hereby authorized to furnish a1 materials and labor required to complete the work mentioned in the above proposal, for which city of salinas agreestopaytheamountmentioneclinsaidproposal,andaccodingtothetermsandconditionsthereof(Seeconditionsonnextpage).
NOTICE UNDER THE MECHANTC'S LIEN LAW (CALIFORNtA CODE OF C|VILpROCED-UR-E' SECTTON 1181 ET SEQ,)' ANY CONTRACTO& SUBCONTRACTOR' LABORER suppLtER OR OTHER pensot wno Herps i-o rM-pidv! ioua pnopeaw aur ts Nor iAio ron tts woax oa suppLlES HAs A RIGHT To ENFORCE A CLAIM AGAINST YOUR PROPENW, rXIS
'UCI'S '"Ai.
NriiN N COUNT NE'qNIIE' VOUN PNOPENTV COULD BE SOLD BY A COURT OFFICER ANO THE PROCEEDS OF THE SALE USED TO SATTSFy rxe rNorsrNrs". iHrSie[ iliier,r EveN rr vou Hnve pero ioui owN counlcron tl ruLr, tF THE SUBCoNTRACTOR' TABORER' OR
SUPPLIER REMAINS UNPAID,
DATE:
NOTICE
Contractors are required by law to be licensed and
regulated by the Contractors State License Board' Any
questions concerning a contractor may be referred to
the registrar of the board whose address is
CONTRACTORS STATE LICENSE BOARD
1020 N Street, Sacramento, California 95814
TERMS AND CONDITIONS
1 . Certilicaies of insurance will bo issued when requested of Contractor. conlract shall ontrcl bolh
unforeseeable by or beyond lhe reasonable conholofthe Contractor. 4 Should lhe Contraclor fail to make any payments requircd underthis paraqmph, Owner may make such payments on behatf of Contlaclor, and Contractorshal on demand actually paid for labor or malerialunder this paragraph.
5. Taxes, assessments and permits are the Owner's responsibitity
6. SuNey, slaking and locations ofexistjng utlilies lo be provided by Ov/ner B
7 10
11 the conlracl price shallbe adjusted accordingly.
Modilications or additions lo tho work shallbe executed onlywhen a Contract Change Order has been srgned by both the OwnBrand the Contractor- The change in the Contmct Price causod by such Conlracl Change Ordor shallbe as agreed in wriling, or ifthe parlies are nol in agreement as to the change in Conhacl Price, then the Contraclo/s aciuat cost for all labor, equipment, subcontracts and mateials, plus a contraclor's fee of 20ol0 shatl be the chanqe in Conlnct Price. due to such conditions shall be paid for by Owner as added work.
Owner agrees lo sign and recod s noiice ot completion within fve days afer the project is complele and ready for occupancy- lf Ownerfaits 10 so record notice of comptetion, then Owner hereby appoinls Conl€ctor as Owne/s agent to sign and record a notice ofcomplelion on behallofOwner. This agency is irrevocable and is an agency coupled with an Owner will procure at his own expense and before the commencemenl ofany work herunder, fire insurance wilh course ofconslruction, vandalism and malicious mischiefclauses attached, such insurance lo be in the sum at least equallo the contract price with loss, ifany, payable to any beneficiary under any deed or trusl covering the project, such insurance lo name lhe Conllactorand his subontraclors as add itional insurcd and to protect Owner, contracior may procure such insurance as agentfor and at the expense ot by theft orvandalism, anywork done by ContBctor in tebuilding or restoring lhe projecl shallbe paid for by Owner. Contractor shallcarr Workman's compensation tnsur;nce for protection of ContGcto/s employee dufing the progress ofthe wo*. Owner shallobtain end pay for insurance against injury to his own emptoyees and persons under Owne/s direciion and persons on thejob site at Owne/s invitalion. paymenls due are recoivsd, Furthermore,lhe Conlractor may at his oplion isminate the conlracl and the Owner shall be liable to the Contractor for breach ofcontracl. completion or cgssation of wolk under this conlract_
1 4. Upon completion of work, Conlraclor will rcmove debris and surplus material crealed by his op€ration from the owne/s property, and leave it in a neat and clean condition.
15. Nsither pa.ty may assign lhis cootract without writlen consentofthe otherparty. fullamounl ofmsls, expenses and attomeys fees incuned in good faith.
17. Contractor reserves righl to engage subcontractors for any portion ofthe contracted work. '_ unqualified acceplanca ofalloflhe Contraclo/s work by the Owner and the Owner agrees thatsuch occupancy shall be a waiverofany and allclaims agains he Contractor, ' - to, ttre contracl Documents or the breach thereof shsll be adjudicated in the Superior Court of San Luis Obispo, Catifornia. oficers, employees, agonts or sub consultants arising out ofor in connection with Contraclor operalions to ue lerformed unaleihis agreement. in a manner as recomme.ded or advised by Contaactor as such failure willvoid any and ali waranties from Contractor to tho ow;er, Client Signature Date
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-221, Version: 1
Change Order Contingency for the Design-Build of Hebbron Family Center Approve a Resolution approving a $250,000 contingency for the Hebbron Family Center Design-Build contract thereby increasing the total contract not to exceed amount to $10,729,600; and authorizing the Public Works Director to execute any and all contract change orders related to this project.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: PUBLIC WORKS (PW)
LIBRARY AND COMMUNITY SERVICES (LCS)
FROM: DAVID JACOBS, PW DIRECTOR
KRISTAN LUNDQUIST, LCS DIRECTOR
TITLE: CHANGE ORDER CONTIGENCY FOR THE DESIGN-BUILD OF
HEBBRON FAMILY CENTER
RECOMMENDED MOTION:
A motion to approve a resolution:
1. Approving a $250,000 contingency for the Hebbron Family Center Design-Build contract thereby increasing the total contract not to exceed amount to $10,729,600; and
2. Authorizing the Public Works Director to execute any and all contract change orders related to this project.
EXECUTIVE SUMMARY:
On March 5, 2024, a design-build contract was approved between the City of Salinas and Diede Construction for the Hebbron Family Center design-build project.Generally, in a design-build project, the contractor is responsible for changes that occur during the construction process.
Change orders that arise from unforeseen issues remain the responsibility of the City, however.
To cover these unforeseen issues, City staff are requesting a contingency budget of $250,000 for the Hebbron Family Center project to cover already identified change orders and to cover any other additional change orders that may arise so that the project may continue toward completion as efficiently as possible.
BACKGROUND:
The Hebbron Family Center (“Center”) has served residents since the 1960s, the Center was once a community church and then repurposed as a community center in the 1970s. The Center has provided many critical programs and services for the community, including after-school recreation and homework assistance programs, a teen lounge, martial arts training, food bank distribution, citizenship classes, a pre-kinder program, and much more. Unfortunately, the Center closed in Page | 2
2020 due to the ongoing pandemic and critical safety issues such as roof leaks, water damage, and significant foundation problems.
On May 24, 2022, a Professional Service Agreement was entered into with Griffin Structures (Griffin) for project management services for the Center. Along with Griffin, the City and community have been working on the development of a final design for this facility.
On April 4, 2023, a contract for the demolition of the Center was awarded to Randazzo Enterprises, Inc.
On March 5, 2024, a design-build contract was approved between the City of Salinas and Diede Construction for the Hebbron Family Center design build project. During the construction phase of the project some unforeseen issues have arisen that require change orders to the contract. During the award of the project a contingency budget was not established. City staff are now requesting to establish a contingency fund of $250,000 to cover any issue that arise. Some of the issues that have come up include:
The ground became saturated after the demolition project which required a cement treatment of the building Pad.
There is a need to remove and replace additional sidewalks around the site. Moving procurement of appliances to the Design Build Team.
These changes are estimated to be around $150,000. The remaining contingency is for any other unforeseen issue that could arise as the project moves forward.
CEQA CONSIDERATION:
Categorical Exemption. The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guideline (Section 15300, Class 2) because it involves replacement and reconstruction of an existing structure.
No Significant Impact. The City of Salinas has determined that the project is of no significant impact under 24 CFR 58.32 – National Environmental Policy Act. No factors were found to be significant on a stand-alone basis.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No, Government Code section 84308 does not apply as this was a competitively bid and awarded contract.
STRATEGIC PLAN INITIATIVE:
This item relates to the City Council’s Strategic Plan of Infrastructure.
DEPARTMENTAL COORDINATION:
Page | 3
The Public Works Department and Library & Community Services are working together to complete the Hebbron Family Center.
FISCAL AND SUSTAINABILITY IMPACT:
Sufficient funds are available and appropriated in 3911.55.9165, 5800.55.9165, 5800.55.9336, and through the reallocation of 3911.55.8191.
Fund CIP
(5800)
Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget
Page
Last Budget
Action (Date,
Resolution)
5201 9336 55.9336 Capital Outlays $1,732,453 $250,000 N/A N/A ATTACHMENTS:
Resolution
1 RESOLUTION NO. (N.C.S.)
A RESOLUTION OF THE SALINAS CITY COUNCIL APPROVING A
CONTINGENCY FUND FOR THE HEBBRON FAMILY CENTER DESIGN-BUILD
CONTRACT
WHEREAS, on March 5, 2024 the City entered into a design-build contract with Diede Construction for the design-build of the Hebbron Family Center; and WHEREAS, a contingency fund was not established at the time of the contract award; and WHEREAS, as construction started soil conditions and sidewalk repairs needed to be addressed that were not part of the design-build project; and WHEREAS, procurement of the appliances was shifted to the design build team; and NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council, hereby established a contingency fund of $250,000 for the Hebbron Family Center Design-Build Project; and
BE IT FURTHER RESOLVED that the Director of Public Works is hereby authorized to execute all change orders related to the Hebbron Family Center Design-Build Project.
PASSED AND APPROVED this 17th day of June 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________
Dennis Donohue, Mayor
ATTEST:
2 _________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-227, Version: 1
Acceptance of Internet Crimes Against Children (ICAC) Grant Approve a Resolution authorizing the acceptance of the $75,000 Internet Crimes Against Children (ICAC) Grant administered by the City of San Jose, delegating authority to the City Manager to execute all necessary documents to effectuate the grant, and the establishment of the ICAC Grant expense appropriation and corresponding revenue budget up to $75,000 to support grant activities.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: CARLOS ACOSTA, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
DIANA CALIZO, ADMINISTRATIVE ANALYST I
TITLE: ACCEPTANCE OF INTERNET CRIMES AGAINST CHILDREN
(ICAC) GRANT
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the acceptance of the $75,000 Internet Crimes Against Children (ICAC) Grant administered by the City of San José, delegating authority to the City Manager to execute all necessary documents to effectuate the grant, and the establishment of the ICAC Grant expense appropriation and corresponding revenue budget up to $75,000 to support grant activities.
EXECUTIVE SUMMARY:
In May 2025, the Salinas Police Department was notified by the City of San Jose of the intent to award $75,000 for training, supplies, and equipment to support the Salinas Police Department’s participation in the ICAC Task Force. The Department is requesting authorization to accept this grant funding and establish an appropriation and corresponding revenue budget to support grant activities.
BACKGROUND:
The Silicon Valley Internet Crimes Against Children (ICAC) Task Force, whose fiscal agent is San Jose Police Department, is a task force organized under the aegis of the National ICAC Task Force Program. The national program is composed of 61 regional Task Force agencies representing over 5,000 federal, state, and local law enforcement agencies dedicated to investigating, prosecuting, and developing effective responses to internet crimes against children.
The (ICAC) Task Force helps state and local law enforcement agencies develop an effective response to technology-facilitated child sexual exploitation and internet crimes against children.
This help encompasses forensic and investigative components, training and technical assistance, victim services, and community education. The ICAC program was developed in response to the increasing number of children and teenagers using the Internet and other technology, the proliferation of child sexual abuse images available electronically, and the heightened online Page | 2
activity by predators seeking unsupervised contact with potential underage victims. Because ICAC members understand that arrests alone cannot resolve the problem of technology-facilitated child sexual exploitation, the ICAC program is also dedicated to training law enforcement officers and prosecutors, as well as educating parents and youth about the potential dangers of online activity.
The California Governor’s Office of Emergency Services (Cal OES) has awarded Internet Crimes Against Children grant funds to the City of San Jose to support the Silicon Valley ICAC Task Force.
The City of San Jose has agreed to allocate a grant subaward to the City of Salinas in the amount of $75,000 to provide training, supplies, and equipment in support of Salinas Police Department’s participation in the ICAC Task Force. The grant period runs from January 1, 2025, through February 28, 2026. The Resolution will authorize the acceptance of this ICAC grant and establish an appropriation and corresponding revenue budget for grant activities.
Upon approval of grant acceptance, members of the Salinas Police Department ICAC Team will evaluate needs and make decisions related to how to allocate funds for eligible training, equipment, and supplies.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No. The City of Salinas has determined that Government Code §84308/Levine Act does apply to this item.
STRATEGIC PLAN INITIATIVE:
Approving the proposed Resolutions will support the City Council’s Strategic Plan Goal of Public Safety.
DEPARTMENTAL COORDINATION:
The Police Department will work with the Legal Department during approval, and with the Finance Department and Information Technology Department during implementation.
FISCAL AND SUSTAINABILITY IMPACT:
Proposed funding from the ICAC Grant is $75,000, all of which will be used for eligible training, supplies, and equipment to support the Salinas Police Department’s participation in the ICAC Task Force. No matching funds are required from the City of Salinas to receive the grant funds and the Resolution authorizes the establishment of an appropriation and corresponding revenue budget to support grant activities.
Fund Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)
tbd tbd tbd $0 $75,000 n/a n/a
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ATTACHMENTS:
Resolution – ICAC Grant Acceptance
ICAC Grant Agreement/MOU
RESOLUTION NO. ______________ (N.C.S.)
A RESOLUTION AUTHORIZING ACCEPTANCE OF THE INTERNET
CRIMES AGAINST CHILDREN (ICAC) GRANT
WHEREAS, the Salinas Police Department (SPD) has been awarded California Office of Emergency Services (Cal OES) funds via an Internet Crimes Against Children (ICAC) grant to be administered by the City of San Jose in the amount of $75,000; and WHEREAS, the grant will fund eligible training, supplies, and equipment to support the Salinas Police Department’s participation in the Silicon Valley ICAC Task Force.
NOW THEREFORE BE IT RESOLVED that the Salinas City Council authorizes the acceptance of the ICAC grant funding in the amount of $75,000 from the City of San Jose and further authorizes the execution of all grant acceptance documents by the City Manager; and BE IT FURTHER RESOLVED that the Salinas City Council authorizes (1) acceptance of the $75,000 Internet Crimes Against Children (ICAC) Grant administered by the City of San Jose, (2) the City Manager to execute all grant-related documents, and (3) establishment of the ICAC Grant appropriation of up to $75,000 and corresponding revenue budget to support grant activities.
PASSED AND APPROVED this 17th day of June 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
____________________________
Dennis Donohue, Mayor
ATTEST:
__________________________________
Patricia M. Barajas, City Clerk
City of Salinas -Internet Crimes Against Children
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CITY OF SAN JOSE
POLICE DEPARTMENT
GRANT AGREEMENT
SUMMARY PAGES
Grantee Name: City of Salinas
Project Name: Internet Crimes Against Children Grant Program Project Description:
The California Governor’s Office of Emergency
Services (“Cal OES”) has awarded Fiscal Year 2024
Internet Crimes Against Children grant funds to the
CITY. The purpose of the project is to ensure local law enforcement agencies in the Silicon Valley Task Force
are adequately equipped to investigate computer
crimes that target youth. This AGREEMENT will
allocate a subaward in an amount not to exceed
$75,000 to the City of Salinas for training, supplies, and equipment.
Funding Source: Cal OES State Funds
Grant Award for Grant
Year 2024 Not to
Exceed:
$75,000
Resolution/Authority: RES2025-13
Payment Terms: See EXHIBIT D
Agreement Term: Start Date: 1/1/2025 End Date: 2/28/2026 PARTIES TO AGREEMENT:
GRANTEE CITY OF SAN JOSE
Name: City of Salinas San José Police Department
Address for Legal
Notice:
200 Lincoln Avenue
Salinas, CA 93901
201 W. Mission Street
San José, CA 95110
Attention: Carlos Acosta Paul Joseph
Email Address: [email protected] [email protected] Telephone No: (831) 758- 7286 (408) 277-4212
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Taxpayer ID: 94-6000412
DUNS/UEI No.:
Type of Entity: Government
State of Incorporation
or Residency: California
CONTACT INFORMATION:
GRANTEE Contract Manager: Tonya Erickson
Title: Police Services Administrator
Telephone No: 831-758-7325
Email: [email protected]
CITY Representative: Sylvia Perez
Title: Senior Analyst
Telephone No: 408-537-1617
Email: [email protected]
EXHIBIT LIST:
YES N/A
Exhibit A: Scope of Services
Exhibit B: Procurement, Monitoring, and Reporting Requirements Exhibit C: Budget Summary
Exhibit D: Payments to Grantee and Reporting Schedule
Exhibit E: General Service Requirements
Exhibit F: Federal Funding Provisions
Exhibit G: Insurance Requirements
Exhibit H: Employee/Volunteer Clearance Verification and Compliance with the Child Abuse and Neglect Reporting Act *
Exhibit I: Retroactive Services
* Applicable if GRANTEE employees or volunteers perform services in a position i) having supervisory or disciplinary authority over minors; or ii) requiring contact with children, or as a food concessionaire or other similar licensed concessionaire.
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To the extent applicable, the following grant provisions are required for this AGREEMENT:
REQUIRED LANGUAGE ATTACHMENT:
YES N/A
City of San José Funding
Federal
State
County
Other Public Agency
Private Funding Agency
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The Exhibits marked above are attached hereto and incorporated herein. I certify that I have read and hereby consent to all the terms and provisions contained in the attached AGREEMENT, including without limitation, all exhibits. Said AGREEMENT is hereby incorporated.
WITNESS THE EXECUTION HEREOF the day and year first hereinabove written.
CITY OF SALINAS, a municipal corporation of the State of California GRANTEE Signature: Date:
Print Name:
Title:
City of Salinas -Internet Crimes Against Children
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CITY OF SAN JOSE, a municipal corporation of the State of California
SARAH ZARATE
Director, City Manager’s
Office Date:
OR:
Form Approved by the Office of the
City Attorney
(Total Grant Award is $100,000 or
less, and standard provisions of the
form are not altered.)
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CITY OF SAN JOSE
POLICE DEPARTMENT
GRANT AGREEMENT
Internet Crimes Against Children Grant Program
This GRANT AGREEMENT (“AGREEMENT”) is made and entered into upon execution by CITY, and is by and between the CITY OF SAN JOSE, a municipal corporation of the State of California (“CITY”), and CITY OF SALINAS, a municipal corporation of the State of California (“GRANTEE”). CITY and GRANTEE are sometimes collectively referred to as “Parties” and individually as “Party”.
RECITALS
WHEREAS, on January 28, 2025, the Council of the City of San José (“City Council”) adopted a resolution authorizing the CITY to enter into this AGREEMENT for the Internet Crimes Against Children (“ICAC”) Grant Program (“Program”); and WHEREAS, GRANTEE has the necessary professional expertise and skill to perform such services; and
WHEREAS, CITY desires to fund grant services to be provided by GRANTEE; and WHEREAS, CITY's Police Chief (“DIRECTOR”), including the DIRECTOR's authorized designees, are charged with the administration of this AGREEMENT; and WHEREAS, it is understood and agreed that GRANTEE has commenced work and incurred costs prior to execution of this AGREEMENT in anticipation of its execution; and WHEREAS, CITY agrees to reimburse GRANTEE for those costs in accordance with the terms of this AGREEMENT. However, in no event shall GRANTEE be reimbursed for costs incurred prior to January 1, 2025; and
WHEREAS, these Recitals are incorporated and made a part of this AGREEMENT; NOW, THEREFORE, the purpose of this AGREEMENT is to retain GRANTEE to perform those services specified in EXHIBIT A of this AGREEMENT as follows:
THE PARTIES HEREBY AGREE AS FOLLOWS:
SECTION 1: PROGRAM COORDINATION
A. CITY: The CITY’S DIRECTOR, or his or her designee, also identified on the Summary Pages, shall be the CITY official responsible for the Program and shall render overall supervision of the progress and performance of this AGREEMENT City of Salinas -Internet Crimes Against Children
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by CITY. All services agreed to be performed by CITY shall be under the overall direction of the DIRECTOR.
B. GRANTEE: GRANTEE shall identify a single project director who shall have overall responsibility for the progress and execution of this AGREEMENT (“GRANTEE Contract Manager”) as also identified on the Summary Pages.
Additionally, GRANTEE shall immediately notify CITY in writing should circumstances or conditions subsequent to the execution of this AGREEMENT require a substitute GRANTEE Contract Manager. GRANTEE Contract Manager and GRANTEE staff will fully cooperate with the DIRECTOR relating to the work or services provided hereunder.
SECTION 2: TERM OF AGREEMENT
A. The term of this AGREEMENT (“Term”) shall commence on the Start Date and shall expire on the End Date, as set forth in the Summary Pages, unless extended or sooner terminated in accordance with the terms of this AGREEMENT.
Regardless of the date of execution of this AGREEMENT, this AGREEMENT is effective as of the Start Date. GRANTEE shall not receive payment for work performed prior to the Start Date.
B. If this AGREEMENT is extended, a request to extend this AGREEMENT along with a description of the revised Scope of Services (attached hereto as EXHIBIT A) should be submitted by GRANTEE to the CITY no less than forty-five (45) days prior to the End Date. An extension must be set forth in a written amendment to this AGREEMENT, signed by authorized representatives of CITY and GRANTEE.
Nothing herein commits or binds the CITY to extend this AGREEMENT which shall be at the sole discretion of CITY, and if additional funds are required, shall be subject to appropriation of funds by the City Council.
SECTION 3: GRANT SERVICES AND GRANT AWARD
A. GRANTEE shall perform those services as specified in detail on EXHIBIT A, “Scope of Services” (“Grant Services”), which is attached hereto and incorporated herein, and shall comply with the terms and conditions of this AGREEMENT.
B. The maximum amount the CITY will pay the GRANTEE for the Grant Services is set forth on the Summary Pages (“Grant Award”).
SECTION 4: PAYMENTS
A. CITY agrees to pay GRANTEE an amount not to exceed the amount set forth on the Summary Pages (“Grant Award”), for the services described in EXHIBIT A, “Scope of Services,” and which payment is subject to the terms and conditions set forth in EXHIBIT C, “Budget Summary,” and EXHIBIT D, “Payments to GRANTEE City of Salinas -Internet Crimes Against Children
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and Reporting Schedule.” Any costs incurred by GRANTEE above the Grant Award shall be at GRANTEE’s sole cost and expense.
B. GRANTEE will provide CITY with invoices or financial reports signed by the GRANTEE Contract Manager or other authorized GRANTEE representative with authority to confirm the accuracy of reported expenditures on a form approved by CITY, with applicable invoices and/or financial reports in sufficient detail to determine actual costs incurred, hours, services provided, and any indirect, overhead or administrative costs charged to the CITY.
C. CITY will review invoices or financial reports for adherence to AGREEMENT requirements and services, and authorize and release payment to GRANTEE based upon claims submitted and within thirty (30) calendar days from receipt of invoice or financial reports and complete supporting documentation which includes but is not limited to signed timecards, personnel activity reports, paid invoices, receipts, executed contracts, signed leases, payroll records, or any other documentation to prove the costs claimed for reimbursement, provided that GRANTEE is not in default under any provisions of this AGREEMENT.
D. CITY will not pay for unauthorized services rendered by GRANTEE or for claimed services which GRANTEE has not provided as required by this AGREEMENT.
GRANTEE shall in no event be reimbursed for costs incurred prior to Start Date.
E. City’s Manager or designee may, without prior notice to GRANTEE, at any time in his or her absolute discretion, elect to suspend or terminate payment to GRANTEE, in whole or in part, terminate work or expenditures by GRANTEE under this AGREEMENT, or not to make any particular payment under this AGREEMENT or take any other action available in the event of any of the following occurrences:
1. If GRANTEE (with or without knowledge) shall have made any material misrepresentation of any nature with respect to any information or statements furnished to CITY in connection with this AGREEMENT;
2. If there is pending litigation with respect to the performance by GRANTEE of any of its duties or obligations under this AGREEMENT which may materially jeopardize or adversely affect the undertaking of or the carrying out of the Grant Services;
3. If GRANTEE, without having obtained CITY approval, has taken any action pertaining to the Grant Services which requires CITY approval;
4. If GRANTEE makes improper use of the Grant Award;
5. If GRANTEE fails to comply with any of the terms and conditions of this AGREEMENT including without limitation, GRANTEE’s failure to carry out City of Salinas -Internet Crimes Against Children
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the Grant Services or other obligations as described in any Exhibit to this AGREEMENT; or
6. If GRANTEE submits to CITY any report which is incorrect or incomplete in any material respect, or is untimely.
SECTION 5: DEFAULT AND TERMINATION OF AGREEMENT
A. Termination for Convenience. CITY may, through its DIRECTOR, terminate this AGREEMENT without cause by giving GRANTEE thirty (30) calendar days’ written notice.
B. Termination for Cause. Each of GRANTEE’s obligations under this AGREEMENT shall be deemed material. If GRANTEE fails to perform any of its obligations under this AGREEMENT, or any other agreement with the CITY, CITY may terminate this AGREEMENT upon ten (10) days advance notice (“Notice Period”) to GRANTEE, specifying GRANTEE’s breach and providing GRANTEE with the opportunity to cure the specified breach within the Notice Period or in those instances where the specified breach cannot reasonably be cured within the Notice Period, the opportunity to commence to cure the specified breach. In the event GRANTEE fails to cure or to commence to cure the specified breach within the Notice Period, this AGREEMENT shall be terminated. Without limiting the generality of the foregoing, the occurrence of any one of the following events shall constitute a default of this AGREEMENT for which CITY may exercise its right of termination:
1. GRANTEE’s breach of any of the representations or warranties contained in this AGREEMENT;
2. The occurrence of any of the events set forth in Section 4 for suspension or termination of CITY’s payment of the Grant Award.
C. Termination for Unavailability of Funds. In the event of reduction, suspension, discontinuance or other unavailability of funds, CITY unilaterally may take appropriate action(s) including, but not limited to, immediately canceling or reducing existing service authorization, stopping or reducing further referrals of individuals, and/or reducing the maximum dollar amount of this AGREEMENT.
CITY shall give GRANTEE no less than sixty (60) business days’ advance written notice of the action(s) CITY intends to take as a result of the unavailability of funds.
CITY shall not be liable for start-up costs, or lost profits in the event of early termination.
D. In the event of termination under this Section 5, GRANTEE shall have the following obligations:
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1. No later than thirty (30) days following the date of termination, GRANTEE shall refund to CITY any unused portion of the Grant Award, included interest accrued, except that GRANTEE shall have no obligation to refund to CITY any portion of the Grant Award that was distributed in accordance with the terms of the AGREEMENT. GRANTEE shall also provide CITY with a written report detailing the expenditures, if any, from the Grant Award, including an accounting of its administrative expenses to the date of termination. GRANTEE shall refund to CITY any portion of the Grant Award designated for GRANTEE’s administrative expenses which was not expended as of the date of termination.
Nothing in this AGREEMENT shall be deemed to be a waiver of CITY’s right to recover from GRANTEE any portion of the Grant Award that has not been spent in accordance with this AGREEMENT. Upon receipt, GRANTEE will be paid for services performed and reimbursable expenses incurred in compliance with the terms of this AGREEMENT to date of termination.
2. Upon termination, GRANTEE shall immediately deliver to CITY any and all copies of materials used or developed for this grant including, but not limited to, all data collection forms, reports, studies and other work performed, whether or not completed by GRANTEE or GRANTEE’s subcontractor, if any, under this AGREEMENT.
E. Nothing in this AGREEMENT shall be construed so as to deprive CITY of its rights and remedies at law or in equity against GRANTEE.
F. The DIRECTOR is authorized to terminate this AGREEMENT on CITY’s behalf.
G. If the term of this AGREEMENT is more than three hundred and sixty-five (365) days, the funding in any year after the first year may be contingent upon past and pending performance as well as future appropriation by the City Council, in its sole discretion. If the funding required to pay for Grant Services for the next fiscal year has not been appropriated by June 30 of any year, this AGREEMENT will automatically terminate, effective June 30.
H. CITY may, at its sole option, pursue a course correction process with GRANTEE to address issues with GRANTEE’s performance under this AGREEMENT.
However, CITY is under no obligation to pursue a course correction prior to exercising its rights to suspend payment to GRANTEE or to terminate this AGREEMENT.
SECTION 6: ACCOUNTING AND FINANCIAL RECORDS
GRANTEE shall establish and maintain at all times, on a current basis in connection with the provision of Grant Services, an adequate accounting system in accordance with generally accepted accounting principles and standards and acceptable to the City of Salinas -Internet Crimes Against Children
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DIRECTOR covering all revenues, costs, and expenditures with respect to GRANTEE’s performance under this AGREEMENT. GRANTEE shall maintain its accounting system and shall provide CITY with reports that separate costs and expenses incurred by GRANTEE with CITY funds as distinguished from costs and expenses paid for from other funding sources.
SECTION 7: REPORTING REQUIREMENTS
GRANTEE shall submit reports related to GRANTEE’s performance under this AGREEMENT prepared in accordance with EXHIBIT B and, to the extent applicable, on the schedule specified in EXHIBIT D. The format of the reports shall be as provided in this AGREEMENT unless otherwise directed by the DIRECTOR. A final report shall be delivered to CITY prior to expiration of this AGREEMENT, as may be further described in EXHIBIT B.
SECTION 8: RIGHT OF EXAMINATION AND AUDIT AND PRESERVATION OF
RECORDS
A. GRANTEE agrees that the CITY’s Manager, Auditor, Attorney or the DIRECTOR, or any of their duly authorized representatives, shall have access to and the right to examine all facilities and activities of GRANTEE related to GRANTEE’s performance of this AGREEMENT, including the right to audit, examine and make excerpts or transcripts of all contracts, subcontracts, invoices, payroll records, personnel records, and all other data or financial records relating to matters covered by this AGREEMENT at any time during the term of this AGREEMENT.
GRANTEE shall cooperate with CITY in such audit, examination, further review and shall provide CITY with access to GRANTEE’s staff and to all relevant records, documents, and data, including but not limited to, management letters, board minutes, and payroll.
B. GRANTEE shall comply with any audits by appropriate monitoring agencies at GRANTEE’s sole expense. GRANTEE shall submit an audit report within thirty (30) days in the event the AGREEMENT is terminated, voluntarily or involuntarily, before the end of the term. GRANTEE shall pay to CITY, from neither CITY nor federal funds, the full amount of liability resulting from disallowances or other audit or monitoring exceptions which are attributed to GRANTEE’s error, omission, or violation of any provision of this AGREEMENT.
C. EXHIBIT B, “Monitoring, Evaluation, and Reporting Requirements,” may set forth additional standards regarding the CITY’s right to audit, and GRANTEE’s obligation to deliver to the CITY reports which may include audited financial reports. GRANTEE further agrees that GRANTEE shall preserve all records related to the performance of this AGREEMENT and that CITY’s right to examine or audit the GRANTEE’s records, facilities or activities shall continue as specified in EXHIBIT B.
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SECTION 9: CITY ACKNOWLEDGMENT
GRANTEE shall acknowledge the support of CITY, where appropriate, in written documents and informational materials regarding Grant Services, the Grant Award or this AGREEMENT.
SECTION 10: INSURANCE
GRANTEE agrees to have the policies set forth in the attached EXHIBIT G, “Insurance Requirements,” which is attached and incorporated herein, not later than the date of execution of this AGREEMENT and to maintain such policies throughout the term of this AGREEMENT. All policies, endorsements, certificates and/or binders shall be subject to approval by the Risk Manager of the CITY as to form and content. These requirements may not be amended or waived unless approved in writing by the CITY’s Risk Manager.
GRANTEE agrees to provide CITY with a copy of said policies, certificates and/or endorsements upon execution of this AGREEMENT.
SECTION 11: INDEMNIFICATION AND HOLD HARMLESS
A. GRANTEE shall defend, indemnify and hold harmless the CITY, its officers, employees and agents from and against any and all claims, loss, demands, causes of action, or liabilities arising from, in whole or in part, directly or indirectly, GRANTEE’s acts or omissions under this AGREEMENT. In any action or claim against CITY in which GRANTEE is defending CITY, CITY shall have the right to approve legal counsel providing CITY’s defense and such approval shall not be unreasonably withheld. GRANTEE further agrees to release CITY from any and all claims for any damages, including property damage, injury or death occurring or arising out of use of CITY’s property, except as may be caused by the CITY’s sole, active negligence or willful misconduct.
B. The GRANTEE’s obligations under this indemnification provision shall survive the expiration or termination of this AGREEMENT.
SECTION 12: NOTICES
A. Any communication or notice to either Party shall be in writing and shall be either personally delivered or mailed in the United States mail, postage prepaid, or by facsimile, or electronic mail, to the respective Parties addressed as referenced on the Summary Pages of this AGREEMENT. Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit in the mail.
B. Either Party may change its address by sending written notice of the new address to the other Party pursuant to this Section 12.
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SECTION 13: AMENDMENTS
Unless otherwise authorized by this AGREEMENT, amendments to the terms and conditions of this AGREEMENT and any such adjustment to this AGREEMENT shall be effective only upon the mutual AGREEMENT in writing of the authorized representatives of the Parties.
SECTION 14: COMPLIANCE WITH LAWS/NONDISCRIMINATION
A. GRANTEE shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments and with applicable CITY policies.
B. GRANTEE shall not discriminate, in any way, against any person on the basis of race, sex, color, age, religion, actual or perceived gender identity, sexual orientation, disability, ethnicity or national origin in connection with or related to the performance of this AGREEMENT.
C. GRANTEE shall fully implement and comply with its CITY-approved Language Access Plan to ensure that Limited English Proficient clients have equal access to community programs and services.
D. GRANTEE will also obtain and maintain all licenses and permits appropriate to its proper and effective performance of this AGREEMENT prior to the date of commencement, including, but not limited to a City of San José business tax certificate or exemption, if applicable, with the CITY's Finance Department to operate in the CITY. GRANTEE is responsible for contacting the appropriate offices and filing the necessary documents to comply with these requirements.
E. GRANTEE shall comply with the provisions of CITY’s Business Tax Ordinance in Chapter 4.76 of the San José Municipal Code. Moreover, nether CITY nor GRANTEE shall make any payments that would be in violation of any law existing during the term of this AGREEMENT, including but not limited to any maximum amount of administrative fee(s).
F. In the event there are conflicting terms in this AGREEMENT or if the terms of this AGREEMENT conflict with laws existing during the term of this AGREEMENT the stricter terms shall take precedent over the more lenient, unless otherwise stated.
The following examples are intended to provide clarity on this point: (i) if the maximum administrative fee allowed under the agreement is ten (10%), but federal law allows for only seven (7%), then the stricter seven (7%) maximum under federal law would govern; or, (ii) if the agreement provides GRANTEE retain records for five (5) years, but the federal regulations are amended during the term to be seven (7) years, then the stricter seven (7) year retention requirement governs.
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SECTION 15: RELATIONSHIP OF PARTIES/INDEPENDENT CONTRACTOR A. It is understood and agreed that GRANTEE in the performance of this AGREEMENT, shall not act nor is it at any time authorized to act, as the agent or representative of CITY in any matter. GRANTEE further agrees that it will not in any manner hold itself out as the agent or representative of CITY or act in such a fashion as would give the impression to a reasonable person that GRANTEE is acting in such a capacity.
B. The Parties agree that GRANTEE and GRANTEE’s employees, in the performance of this AGREEMENT, shall be at all times independent contractors and not agents or employees of the CITY, and that GRANTEE and GRANTEE’s employees shall not be entitled to any salary, fringe benefits, pension, Workers’ Compensation, sick leave, insurance or any other benefit or right connected with employment by the CITY, or any compensation other than as prescribed herein, and GRANTEE and GRANTEE’s employees expressly waive any claim it/they may have to any such rights.
C. Under no circumstances shall this AGREEMENT be construed as one of partnership, joint venture, or employment between GRANTEE and CITY. Each Party acknowledges and agrees that it neither has, nor will give the appearance or impression of having, any legal authority to bind or commit the other Party in any way.
SECTION 16: WAIVER
A. In no event shall any payment by CITY or any acceptance of payment by GRANTEE hereunder constitute or be construed to be a waiver by CITY of any breach of covenants or conditions of this AGREEMENT or any default which may then exist on the part of GRANTEE, and the making of any such payment or the acceptance of any such payment while any such breach or default exists, shall in no way impair or prejudice any right or remedy available to CITY with respect to such breach or default.
B. The waiver by any Party of a breach of any provision of this AGREEMENT shall not be deemed a continuing waiver or a waiver of any subsequent breach of that or any other provision of this AGREEMENT.
SECTION 17: CORPORATE AUTHORITY/AUTHORIZED REPRESENTATIVES GRANTEE represents and warrants that it has the authority to enter into this AGREEMENT. GRANTEE further represents and warrants that its signatory to this AGREEMENT is authorized to execute this AGREEMENT on GRANTEE’s behalf.
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SECTION 18: INTEGRATED DOCUMENT
This AGREEMENT, including the Summary Pages and any exhibits, are incorporated herein and embody the entire AGREEMENT between CITY and GRANTEE. No oral agreements or conversations with any officer, agent or employee of CITY shall affect or modify any of the terms or obligations contained in any documents comprising this AGREEMENT. Any such oral agreement shall be considered as unofficial information and in no way binding upon CITY. In the event that the terms specified in the Summary Pages or any of the Exhibits and Certifications attached hereto conflict with any of the terms specified in the body of this AGREEMENT, the terms specified in the body of this AGREEMENT shall control.
SECTION 19: SEVERABILITY OF PROVISIONS
If any part of this AGREEMENT is for any reason found to be unenforceable by a court of competent jurisdiction, all other parts nevertheless remain enforceable. CITY and GRANTEE agree that to the extent that the exclusion of any unenforceable provisions from this AGREEMENT affects the purpose of this AGREEMENT, then the Parties shall negotiate an adjustment to this AGREEMENT in order to give full effect to the purpose of this AGREEMENT or either Party may terminate this AGREEMENT. In the event of termination, the provisions of Section 5 as related to repayment of the Grant Award shall apply.
SECTION 20: VENUE
The Parties agree that this AGREEMENT shall be governed and construed in accordance with the laws of the State of California. In the event that suit shall be brought by either Party to this AGREEMENT, the Parties agree that venue shall be exclusively vested in the state courts of the County of Santa Clara, or if federal jurisdiction is appropriate, exclusively in the United States District Court, Northern District of California, San José, California.
SECTION 21: CONFLICT OF INTEREST
GRANTEE shall avoid all conflict of interest or appearance of conflict of interest in performance of this AGREEMENT. GRANTEE shall comply with the applicable provisions of the Political Reform Act of 1974, as amended, relating to conflicts of interest (codified in California Government Code Section 87000, et seq.), with the conflict of interest provisions of Government Code Section 1090 et seq. and with the CITY’s Code of Ethics, set forth in City Council policy 0-15. GRANTEE shall promptly advise CITY of the facts and circumstances concerning any disclosure made to it or any information obtained by it relating to conflicts of interest.
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SECTION 22: RELIGIOUS/POLITICAL ACTIVITIES
A. GRANTEE shall not expend any portion of the Grant Award to inhibit or promote religion and the Grant Services funded by the Grant Award must not be used to convey a religious message. Any portion of the Grant Award used in contradiction to the provisions of this Section 22, shall be deemed a disallowed cost.
B. GRANTEE shall not expend any portion of the Grant Award for political advocacy efforts, whether for or against a political candidate, ballot measure or bill.
SECTION 23: ASSIGNABILITY
The Parties agree that the expertise and experience of GRANTEE are material considerations for this AGREEMENT. Unless specifically authorized by this AGREEMENT, GRANTEE may not assign the performance of any obligation or interest under this AGREEMENT, including subcontracting, without the prior written consent of CITY. Any attempt by GRANTEE to assign this AGREEMENT, in violation of this Section 23, will be voidable at CITY's sole option. In the event CITY determines that any of the rights, duties or obligations under this AGREEMENT have been subcontracted or assigned to another vendor or grantee by GRANTEE, without the written consent of CITY, then CITY may exercise its right to take any appropriate remedy identified in Section 5, “Default and Termination of Agreement,” including without limitation, termination of the entire AGREEMENT.
SECTION 24: SUBCONTRACTS
A. No subcontract will alter in any way any legal responsibility of GRANTEE to provide services under this AGREEMENT.
B. GRANTEE will monitor the subcontractor(s) to ensure compliance with the terms and conditions of this AGREEMENT and provide records of their compliance as requested.
C. GRANTEE will assure that the subcontractor(s) maintain(s) current licensure and indemnity insurance appropriate for obligations undertaken by subcontractor(s) and will provide copies of such to CITY.
D. GRANTEE will provide CITY with records of reimbursement to subcontractor(s) for obligations incurred under subcontract.
E. CITY has the right to refuse reimbursement for obligations incurred under any subcontract that does not comply with the terms of this AGREEMENT.
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SECTION 25: EMPLOYEES/VOLUNTEERS
A. Any and all personnel employed or volunteers retained by GRANTEE in conducting the operations of GRANTEE’s Program shall be qualified to perform the duties assigned to them by GRANTEE.
B. GRANTEE shall not hire employees or volunteers who will have supervisory or disciplinary authority over minors who have been convicted of any offense identified in California Public Resources Code Sections 5164. GRANTEE shall fully indemnify, defend, and hold harmless CITY for any such hiring. GRANTEE shall notify CITY in writing of any violation of this provision as soon as is reasonably practicable.
C. GRANTEE shall also not employ any person who is permitted to provide services requiring contact with children or providing food concessionaire services or other licensed concessionaire services in that area, unless GRANTEE has complied with the tuberculosis (TB) testing requirements set forth in Section 5163 of the California Public Resources Code.
D. Regardless of whether services have been provided prior to full execution of this AGREEMENT, GRANTEE certifies to the CITY that all services were provided in full compliance with the terms and provisions of this AGREEMENT.
E. To give effect to California Public Resources Code Sections 5163 and 5164, GRANTEE shall follow the procedures contained in EXHIBIT H attached hereto.
In the event GRANTEE chooses a different national criminal database for complying with the Federal Bureau of Investigation (FBI) requirement for background checks, then such alternative database shall be subject to the CITY’s prior written approval.
SECTION 26: GRANTEE’S FINANCIALS
A. City Council requires that each non-profit organization receiving Three Hundred Fifty Thousand Dollars ($350,000) or more in funds from the CITY (in the aggregate) during any fiscal year which is either (i) grant funding other than construction funding and/or (ii) operating subsidy funding for operation of CITY facilities, must prepare and make available for public view on the internet, annual audited financial statements. The audited financial statements must be made available for view within one hundred fifty (150) days from the end of the nonprofit’s fiscal year (which period may be extended by the CITY’s Manager based upon a showing of hardship or other good cause) and must be submitted to the CITY’s Police Department and posted at the GRANTEE’s website at an easily accessible location. All audits must be performed by a certified public accountant currently licensed to practice in the State of California, must conform to generally accepted auditing standards and otherwise be in a form acceptable to the CITY.
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B. Non-profits shall be required to comply with this requirement at the time that the non-profit has entered into one or more grant agreements or subsidy agreements with the CITY, which provide for the payment of an aggregate amount that equals or exceeds Three Hundred Fifty Thousand Dollars ($350,000) in grant and/or subsidy funds in any one fiscal year. Non-profits covered by this requirement must exert due diligence in determining when they have reached the aggregate funding threshold of Three Hundred Fifty Thousand Dollars ($350,000). The provisions of the financial posting requirements shall be interpreted broadly to effectuate the purpose of making available to the public information on recipients of substantial CITY funds. These provisions shall apply not only to grant agreements or operating agreements but shall also apply, without limitation, if any amendments to such agreements brings the total annual funding to equal or exceed Three Hundred Fifty Thousand Dollars ($350,000), and also to any other agreements with the CITY that are equivalent in purpose to a grant agreement or an operating subsidy agreement, regardless of the title of the agreement.
C. This posting requirement shall remain in effect until an entire fiscal year passes in which the non-profit does not have contracts with the CITY which provide for grants and/or subsidies from the CITY in an aggregate amount equaling or exceeding Three Hundred Fifty Thousand Dollars ($350,000). Without limitation of any other remedy, GRANTEE’s failure to comply with this requirement may be taken into consideration when evaluating GRANTEE’s request for future grant funds or subsidies.
D. Organizations receiving an aggregate amount of Twenty-Five Thousand Dollars ($25,000) or more in funds from the CITY during any fiscal year which is either (i) grant funding other than construction funding and/or (ii) operating subsidy funding for operation of CITY facilities, must prepare and submit via the CITY's WebGrants grant management system, ("WebGrants"), a completed Financial Dashboard.
CITY's project director will provide a CITY approved Financial Dashboard template upon request. The Financial Dashboard must be submitted via WebGrants within six (6) months from the end of GRANTEE'S fiscal year. This includes the GRANTEE’s previous fiscal year, if that year ended within six (6) months of the commencement of this AGREEMENT.
SECTION 27: ENVIRONMENTALLY PREFERABLE PROCUREMENT POLICY A. GRANTEE agrees that, in the performance of this AGREEMENT, GRANTEE shall perform its obligations under the AGREEMENT in conformance with City Council Policy 4-6, Environmentally Preferable Procurement Policy. A description for environmentally preferable procurement and the policy can be found on the CITY’s website at the following link:
https://www.sanjoseca.gov/home/showdocument?id=12833.
B. Environmental procurement policies and activities related to the completion of work will include wherever practicable, but are not limited to:
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1. Use of recycled and/or recyclable products in daily operations (i.e. 30, 50, 100% PCW paper, chlorine process free; triclosan free hand cleaner, etc.).
2. Use of Energy Star Compliant equipment.
3. Vehicles and vehicle operations (i.e. Alternative Fuel, Hybrid, etc.).
4. Internal waste reduction and reuse protocol(s).
5. Water and resource conservation activities within facilities, including bans on individual serving bottled water and the use of compostable food service products, etc.
SECTION 28: GIFTS
A. GRANTEE is familiar with CITY’s prohibition against the acceptance of any gift by a CITY officer or designated employee, which prohibition is found in Chapter 12.08 of the CITY Municipal Code.
B. GRANTEE agrees not to offer any CITY officer or designated employee any gift prohibited by said Chapter.
C. The offer or giving of any gift prohibited by Chapter 12.08 shall constitute a material breach of this AGREEMENT by GRANTEE. In addition to any other remedies CITY may have in law or equity, CITY may terminate this AGREEMENT for such breach as provided in Section 5 of this AGREEMENT.
SECTION 29: DISQUALIFICATION OF FORMER EMPLOYEES
GRANTEE is familiar with the provisions relating to the disqualification of former officers and employees of CITY in matters which are connected with former duties or official responsibilities as set forth in Chapter 12.10 of the CITY Municipal Code (“Revolving Door Ordinance”). GRANTEE shall not utilize either directly or indirectly any officer, employee or agent of GRANTEE to perform services under this AGREEMENT, if in the performance of such services, the officer, employee, or agent would be in violation of the Revolving Door Ordinance.
SECTION 30: NO THIRD PARTY RIGHTS
This AGREEMENT does not constitute a binding commitment to any client or agency except CITY and GRANTEE. No third party rights are created for clients or other individuals.
SECTION 31: OWNERSHIP OF MATERIALS; APPLICANT/CLIENT REPORTS GRANTEE agrees that it shall provide to CITY information regarding applicants or clients who applied for or received services under this AGREEMENT as needed for reporting and tracking required by applicable federal and state laws. Such information shall be reported in a format that does not identify the individual applicant or client. Training City of Salinas -Internet Crimes Against Children
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information or reports assembled by CITY from information provided by GRANTEE including, but not limited to, the number of clients enrolled; the number of clients that have completed training; and the number of clients who have entered employment in the area in which they have been trained is the property of CITY without restriction or limitation upon their use including the publication of such information.
SECTION 32: RECORDS
GRANTEE shall be solely responsible to implement internal controls and record keeping procedures that comply with this AGREEMENT and all applicable laws. GRANTEE’s administrative, programmatic and financial records pertaining to the Program, or the AGREEMENT collectively, must sufficiently support the determination that expenditures are allowable. GRANTEE shall retain all records pertinent to this AGREEMENT for a period of five (5) years from the date of final payment for each fiscal year. GRANTEE shall retain such records beyond five (5) years so long as any litigation, audit, dispute or claim is pending.
SECTION 33: MISCELLANEOUS
A. The headings of the sections and subsections of this AGREEMENT are inserted for convenience only.
B. Where this AGREEMENT refers to CITY and no officer of the CITY is named, CITY’s Manager shall have the authority to act on CITY’s behalf.
C. This AGREEMENT may be executed in any number of counterparts and by each Party in separate counterparts, each of which when so executed and delivered shall be deemed to be an original and all of which together shall constitute one and the same instrument.
D. Unless otherwise prohibited by law or CITY policy, the Parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature.
The term “electronic copy of a signed contract” refers to a writing as set forth in Evidence Code Section 1550. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the CITY.
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EXHIBIT A
SCOPE OF SERVICES
GRANTEE will provide the services as described in this EXHIBIT.
In the event GRANTEE desires to modify the Scope of Services, GRANTEE shall apply to CITY in writing setting forth the requested modifications. CITY shall have the authority to approve the following categories of modifications, by letter signed by the CITY, without the necessity of a formal written amendment to this AGREEMENT:
1. Modifications to the times and dates of Scope of Services which do not affect the total units of services (“UOS”) to be provided; or
2. Modifications to the location of the services provided so long as the proposed location will serve the same target population and is consistent with the Grant Allocation Plan, if applicable; or
3. The total number of UOS is reduced by an amount not to exceed ten percent (10%) of the UOS specified in the UOS Workbook.
A. Period of Service.
The Grant Services will commence on January 1, 2025, and continue through December 31, 2025.
B. Description of Services
In accordance with the provisions of the AGREEMENT and all rules and regulations pertaining thereto, GRANTEE shall use the Grant Program funds to procure training, supplies and equipment for the Silicon Valley Internet Crimes Against Children Task Force (SVICAC). The purpose of the SVICAC Task Force is to identify, apprehend, and prosecute Internet sexual predators who exploit children using computers, and to sponsor community education efforts regarding the prevention of internet crimes against children. The SVICAC Task Force expands across 11 different counties within the peninsula. All participating agencies acknowledge that the SVICAC Task Force is a joint operation in which all agencies act as partners in a joint effort to address internet crimes against children. The purchases under this agreement will consist of, but not limited to, training, evidence processing equipment, and operational equipment that will support in assisting jurisdictions in the southern part of the task force region with investigations.
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EXHIBIT B
PROCUREMENT, MONITORING, AND REPORTING REQUIREMENTS
A. Fiscal Responsibilities of GRANTEE:
GRANTEE shall:
1. Appoint and submit to CITY the name of a fiscal contact who shall be responsible for the financial and accounting activities of the GRANTEE, including the receipt and disbursement of GRANTEE funds.
2. Establish and maintain a system of accounts that shall conform to generally accepted principles of accounting for budgeted funds. Such system of accounts shall be subject to review and approval of CITY.
3. Document all costs by maintaining complete and accurate records of all financial transactions, including but not limited to, contracts, invoices, timecards, cash receipts, vouchers, canceled checks, bank statements and/or other official documentation, evidencing in proper detail the nature and propriety of all charges.
4. Submit quarterly financial reports at the end of each quarter as outlined in EXHIBIT D in such form as CITY shall require.
5. Complete all purchases no later than December 31, 2025 and submit final financial reports to CITY no later than January 31, 2026.
6. Certify insurability subject to CITY approval as outlined in EXHIBIT G.
7. Submit to CITY at such times and in such forms as CITY may require, such statements, records, reports, data, and information pertaining to matters covered by this AGREEMENT.
B. Records, Reports and Audits of GRANTEE:
1. Establishment and Maintenance of Records. GRANTEE shall maintain records, including but not limited to, books, financial records, supporting documents, statistical records, personnel, property, and all other pertinent records sufficient to reflect properly:
a. All direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred in the performance of this AGREEMENT; and
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b. All other matters covered by this AGREEMENT. Such records shall be maintained in accordance with requirements now or hereafter prescribed by the CITY.
2. Preservation of Records. GRANTEE shall preserve and make available its records:
a. for the period of five (5) years from the date of final payment to GRANTEE under this AGREEMENT; or
b. for such longer period, if any, as may be required by applicable law; or
c. if this AGREEMENT is completely or partially terminated, for a period of five (5) years from the date of any resulting final settlement.
3. Examination of Records and Facilities. At any time during normal business hours, upon advance written notice and as often as may be deemed necessary, GRANTEE agrees that CITY, and/or any of its respective authorized representatives shall have access to and the right to examine any of its plants, offices and/or facilities engaged in performance of this AGREEMENT and all its records with respect to all matters covered by this AGREEMENT. GRANTEE also agrees that the CITY, or any of its authorized representatives shall have the right to audit, examine, and make excerpts or transcripts of and from such records, and to make audits of all contracts and subcontracts, invoices, payrolls, records of personnel, conditions of employment, materials, and all other data relating to matters covered by this AGREEMENT. CITY may examine records or facilities pursuant to this Section throughout the term of this AGREEMENT and a. for a period of five (5) years after final payment under this AGREEMENT; or,
b. for such longer period as may be required by applicable law; or c. if this AGREEMENT is completely or partially terminated, for a period of five (5) years from the date of any resulting settlement.
4. Audits.
a. Independent Audits.
(1) If required by CITY’s Grant Manager, GRANTEE shall submit an agency audit that conforms to generally accepted auditing standards and that includes the following components:
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A. Balance Sheet or Statement of Financial Position;
B. Statement of Support, Revenue and Expenses and
Changes in Fund Balances or Statement of Activities;
C. Statement of Functional Expenses;
D. Independent Auditor’s Report. If the audit includes a Management Letter, this must also be submitted to the
CITY.
E. Schedule of Government Financial Assistance which
identifies the gross amounts of grants obtained from
the CITY and other governmental sources and shows
the amount received and disbursed under each grant
during the audited fiscal year; and
F. Report on Compliance and on Internal Control over
Financial Reporting based on an Audit of Financial
Statements performed in Accordance with Government
Auditing Standards indicating that a review of internal controls was performed and identifying material
weaknesses and/or reportable conditions, if any.
Funds may be set aside in GRANTEE's budget in an amount equal to CITY's fair share of the GRANTEE's cost of the audit, if required.
(2) If GRANTEE expends $1,000,000 or more in a year in Federal awards, GRANTEE shall submit an audit report that conforms to the requirements of 2 C.F.R. Part 200, Subpart F, “Audit Requirements”. Funds may be set aside in GRANTEE's
budget in an amount equal to CITY's fair share of the
GRANTEE's cost of a 2 C.F.R. Part 200, Subpart F
independent audit, if required.
(3) The GRANTEE’s contract with its independent auditor shall require that the audit ascertains and determines that no services provided by the GRANTEE under this AGREEMENT
are duplicative of services provided to another agency from which GRANTEE receives funding and are not being
reimbursed from funding received from another agency.
(4) GRANTEE shall also submit a written agency management response to the findings of the Internal Control Report, if required.
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(5) GRANTEE shall obtain three (3) bids for an outside auditor to conduct the agency audit. The AGREEMENT with an outside auditor can span a term of multiple years but it is highly recommended that the GRANTEE rotate independent
auditors every three years.
(6) GRANTEE shall enter into an AGREEMENT with an outside auditor no later than sixty (60) days before the end of each Fiscal Year calling for a financial and compliance audit of GRANTEE's Fiscal Years that are covered by this
AGREEMENT. The written AGREEMENT may be in the form
of an engagement letter prepared by the auditor and approved by GRANTEE.
(7) An audit report must be completed and posted in PDF format on WebGrants within six months of the end of each of the GRANTEE's Fiscal Years covered by this AGREEMENT. If
this AGREEMENT expires or is terminated on a date that
occurs after the period covered by the foregoing audit, GRANTEE shall deliver an audit report within two hundred and fifty (250) days after the expiration or termination of this AGREEMENT auditing the period not covered by the prior
audit.
(8) Should GRANTEE not enter into an AGREEMENT with an
outside auditor or should an audit not be done on a timely basis, the CITY, at its discretion, may enter into an
AGREEMENT with an independent auditor to do the audit at GRANTEE’s expense.
(9) The GRANTEE shall submit to the CITY copies of
management letters the auditor prepares for the GRANTEE as part of the audit engagement.
(10) All audits must be performed by Certified Public Accountants currently certified and licensed to practice in the State of California. GRANTEE must have Auditor’s proof of current licensing on file in GRANTEE’s office. GRANTEE must submit to the CITY's Police Department, Administrative Services Division a copy of Auditor’s certification to practice in California with the audit.
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have the responses included in the final audit report. Costs of such audits will be borne by the CITY.
c. Disallowed Costs. GRANTEE is liable for repayment of disallowed costs as determined by CITY. Disallowed costs may be identified through audits, monitoring or other sources. GRANTEE shall be afforded the opportunity to respond to any adverse findings that may lead to disallowed costs. CITY shall make the final determination of disallowed costs.
d. GRANTEE shall not adjust any line item expenditures in the Budget Summary (EXHIBIT C) by more than ten percent (10%) without the prior approval of the CITY. GRANTEE shall make such requests for the line item adjustments in writing to the CITY. Failure to do so, may at CITY’s option, result in disallowed costs.
C. Monitoring and Evaluation
1. GRANTEE agrees to cooperate with CITY on the implementation, monitoring and evaluation of this Program and to comply with any and all reporting, data collection, and evaluation requirements established by CITY, including but not limited to; submission of reports as outlined in this AGREEMENT.
2. Desk Reviews/ Site Visits: GRANTEE shall cooperate with desk reviews and visits from the CITY for the purpose of verifying the implementation of funded projects, interviewing staff, and/or verifying supporting documentation.
3. Data Collection: GRANTEE agrees to perform ongoing data collection that includes but not limited to, training records, training certificates, equipment invoices, supplies, and sharing in accordance with CITY process to ensure effective service delivery in compliance with this AGREEMENT.
4. Equipment Identification and Records: GRANTEE shall maintain a readily identifiable inventory of the procured equipment and supplies.
Supplies and equipment must be noted in a log containing the following information for as long as they are owned by the Subrecipient. Equipment records must contain the following information:
• A description of the property.
• Serial number, or other identification number.
• Source of the property.
• Identification of the title holder.
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D. Reporting
Quarterly Performance and Fiscal Reports: GRANTEE shall submit quarterly reports or other specific fiscal or reporting requirements regarding GRANTEE’s performance of the Grant Services in accordance with the schedule set forth in EXHIBIT D. The quarterly reports must be on a form approved by CITY.
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EXHIBIT C
BUDGET SUMMARY
A. Personnel Costs
Description CITY
Funding
Other
Funding for
Program
Budget Narrative
Explanation (Include a brief
description of the position)
Total Salaries $0.00
Fringe Benefits $0.00
TOTAL PERSONNEL
COSTS
$ 0.00
B. Operating Costs
Description CITY
Funding
Other
Funding for
Program
Budget Narrative
Explanation (Include a brief
description of the expense)
Equipment/Supplies
and Training
$75,000 Funds will be used to procure
equipment/supplies for evidence
processing and operations and
ICAC related training to support
the Program.
Total Operating
Costs
$75,000
TOTAL PROGRAM
COSTS
$75,000
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EXHIBIT D
PAYMENTS TO GRANTEE AND REPORTING SCHEDULE
Payment shall be made as stated in the following schedule, subject to GRANTEE's satisfactory performance of this AGREEMENT.
A. GRANTEE shall submit invoices to the CITY no later than thirty days (30) days following the end of each month. GRANTEE shall provide quarterly activity reports and other suitable documentation acceptable by the CITY that may include, but not limited to, invoices, packing slips, copy of purchase orders, equipment asset list, travel request form, transaction general ledger, and proof of payment. Failure to submit the quarterly invoice by the due date could result in declining the reimbursement request for payment.
Quarterly Reporting Invoice due date
April-Jun 2025 July 30, 2025
July-September 2025 October 30, 2025
October-December 2025 January 30, 2026
B. Payment of the Grant Award shall be made quarterly, subject to GRANTEE's satisfactory performance of this AGREEMENT.
C. Upon receipt of a quarterly invoice and supporting documentation acceptable to CITY, payments shall be made in accordance with the approved project budget.
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EXHIBIT E
GENERAL SERVICE REQUIREMENTS
(Special Grant Requirements)
This Grant Award is subject to the Cal OES Subrecipient Handbook, which can be found at https://www.caloes.ca.gov/ and is incorporated by reference herein.
I. Federal Grant Funds
Subrecipients expending $1,000,000 or more in federal grant funds annually are required to secure an audit pursuant to OMB Uniform Guidance 2 CFR Part 200, Subpart F and are allowed to utilize federal grant funds to budget for the audit costs. See Section 8000 of the Subrecipient Handbook for more detail.
II. Equal Employment Opportunity – (Subrecipient Handbook Section 2151) III. Drug-Free Workplace Act of 1990 – (Subrecipient Handbook, Section 2152) IV. California Environmental Quality Act (CEQA) – (Subrecipient Handbook, Section 2153)
V. Lobbying – (Subrecipient Handbook Section 2154)
VI. Debarment and Suspension – (Subrecipient Handbook Section 2155) It is the policy of the Federal Government to conduct business only with responsible persons, and a system for debarment and suspension from programs and activities involving federal financial and non-financial assistance and benefits assist agencies in carrying out this policy. Debarment or suspension of a participant by one agency has government-wide effect. Applicants receiving federal funds must certify that they will adhere to Federal Executive Order 12549, Debarment and Suspension. By signing the Certification of Assurance of Compliance forms (Cal OES Form 2-104), the applicant certifies that neither the applicant nor its principals have been suspended or debarred from participation in federal grants. The applicant also agrees that it will not make any award, subaward, or enter into any contract greater than $35,000 with parties that are debarred, suspended, or otherwise excluded or ineligible for participation in Federal programs or activities. The Cal OES Form 2-104 outlines the grounds for debarment and suspension.
VII. Proof of Authority from City Council/Governing Board VIII. Civil Rights Compliance – (Subrecipient Handbook Section 2151.1) City of Salinas – Internet Crimes Against Children
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VIIII. Procurement: GRANTEE shall be subject to the following procurement requirements:
1. Procurement: The GRANTEE will submit purchase requisition requests with cost estimates to the CITY prior to any procurement process in order to confirm the cost is allowable and within budget.
2. Contracts and Procurements: The GRANTEE is the responsible entity, without recourse to the CITY or Cal OES, regarding the settlement and satisfaction of all contractual and administrative issues arising from contracts of the Subrecipient and Grant Subaward procurements. This responsibility includes, but is not limited to, disputes, claims, and protests of awards. Governmental entities must comply with applicable procurement laws and policies for their jurisdiction when contracting for goods or procuring services. Matters concerning violation of laws must be referred to the local, state, or federal authority having jurisdiction.
3. Contracts and Procurements Over $50,000: GRANTEE must use the formal method of contracting in which a bidder is selected based on material submitted in response to an Invitation for Bid (“IFB”) or a Request for Proposal (“RFP”). IFBs/RFPs must clearly define all requirements the bidder must fulfill for the bid or offer to be evaluated by the project. The bid or proposal must include a clear and accurate description of the technical requirements for the services or materials/goods to be produced and must not contain any features that unduly restrict competition. Bidders are not allowed to discuss or clarify any points after their bids have been submitted, and face-to-face negotiations are not allowed. • Invitation for Bid (IFB) is used to solicit prices for services or goods based on definitive specifications. It must include a clear and accurate description of the technical requirements for the services (Contracts) to be produced, or the material or product (Goods) to be procured. The description must not contain features that unduly restrict competition.
The basic reason for establishing specifications for technical details for use in formal advertising is to convey to all bidders a complete, unvarying understanding of what is required. This calls for a clear and precise description not subject to varying interpretations. Ensure that all costs are accounted for including any timelines, and all programmatic requirements.
a) Cost or Price Analysis: All procurements and/or contracts funded by federal Grant Subawards must have a cost or price analysis performed and submitted to the CITY for the file. The cost or price analysis is written documentation demonstrating the
reasonableness of the proposed price of the contract or procured City of Salinas – Internet Crimes Against Children
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 E-3
item. Specifically: Price Analysis is the process of examining and evaluating a proposed price without evaluating its separate elements of cost to determine the price is reasonable. It is generally used for simple procurements for which there is adequate catalog pricing and market competition.
b) Cost Analysis is the review and evaluation of separate elements of cost and profit or fee in an offerors or contractor’s proposal. A cost analysis is required when a bidder is required to submit the elements of his estimated cost, e.g., on consulting contracts for professional services.
• A cost analysis is necessary whenever competition is lacking, and for non-bid procurements, contract modifications and change orders. The method and degree of cost/price analysis is dependent on the facts surrounding the procurement situation. In addition to price, examples of factors that can be taken into consideration include items such as:
I. The ability, capacity and skill of the bidder to perform the contract or provide the service required.
b) Whether the bidder can perform the contract or provide the service promptly or within the time specified.
c) The warranty, product life expectancy and/or the ability of the bidder to provide future maintenance and service of the item being procured.
X. Reimbursable Travel Expenses
1. Ground Transportation
Travelers are strongly encouraged to choose the lowest cost for ground transportation taking into consideration reasonable travel time and other related cost factors such as parking. Carpooling is encouraged for all group travel. • Rental Cars
Rental cars are only allowed for business reasons in the situation when the hotel location is not within walking distance of the event location and a shuttle service is not available. All rental car requests will have prior approval by the Approving Official. Rental cars shall only be approved, if other ground transportation, such as transportation network companies (“TNC”), shuttles or taxis, is more expensive during the stay at the destination. Documentation of cost savings must be attached City of Salinas – Internet Crimes Against Children
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 E-4
to the Travel Request Form. The following restrictions apply to all cars rented by a Traveler:
A) Only compact cars or equivalent may be rented for individuals. Rental car levels above compact require prior approval by the Approving Official and is only authorized for Group Travel.
B) Traveler will refuel the rental car prior to returning the car to avoid refueling charges
C) Rental car options are not eligible for reimbursement including items such as car insurance, GPS devices, and pre-paid gas.
2. Airfare
• General conditions for airfare
The City will pay only the costs for the most direct route necessary to accomplish the purpose of the City travel. Travelers shall comply with the following restrictions when utilizing airfare for travel:
A) Travelers shall fly coach class on the lowest cost flight(s) available, that provide for one personal item and one carry-on bag at no additional charge.
Upgrades of any kind shall not be reimbursed, including early boarding and seat upgrades, unless the upgrade nets a less expensive fare.
B) Costs incurred from personal travel will not be reimbursed, unless incurred for the benefit of the City, as determined by the Approving Official.
C) Excess baggage charges shall not be reimbursed. The City will cover the cost of one checked baggage only.
D) Airfare tickets purchased with a personal credit card must provide a valid receipt for reimbursement purposes and a copy of the boarding pass.
3. Lodging
Travelers shall seek lodging options that provide safety and convenience to the traveler, at the lowest possible cost. The following restrictions apply to lodging options:
• Travelers shall stay at a conference hotel at the negotiated conference rate.
• If the conference hotel is not available, the traveler shall stay at an alternate hotel with the most economical rate, which shall be capped at the applicable CONUS rate for lodging.
• Travelers must submit an itemized check-out receipt. Booking receipts are not acceptable forms of documentation.
City of Salinas – Internet Crimes Against Children
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 E-5
4. Meals
All meal and incidental expenses are reimbursed on a per diem basis. Per diem meal expenses are determined by the applicable CONUS rates or the AGENCY’s actual per diem rate, whichever is lower. Traveler must comply with the following restrictions for meal and incidental reimbursement:
• For the first and last day of travel, a traveler is limited to 75% of the applicable per diem rate for meals and incidental expenses.
1. In cases where breakfast is included in the room price it must be stated in per diem worksheet and deducted from the per diem reimbursement.
2. Breakfast and dinner expenses are only reimbursed in the event of overnight travel.
• 5.5.4.6 Event brochures/agendas are a required documentation to accompany the Travel Request. They will be used to determine what meals are provided as part of the event (included in the registration fee). When meals are provided as part of the cost of an event or included in the cost of the hotel fee, travelers will not be provided per diem for these meals. When the traveler can justify a legitimate business or personal, or medical reason and there are no accommodations available to not participate in the provided meal, the traveler must submit written justification to receive per diem for that meal.
5. Non-reimbursable Travel Expenses
• Alcoholic Beverages
Alcoholic beverages will not be reimbursed by the City, except as permitted in the Food and Beverage Policy (see City Policy Manual Section 5.1.5 Food and Beverage Expenditure Policy).
• Personal Expenses
Personal expenses for entertainment costs such as in-room movies or games are not eligible for reimbursement.
• Laundry and Dry Cleaning
Laundry services and dry cleaning are not eligible for reimbursement.
6. Reimbursement for Travel Expenses
• Submission Deadline
City of Salinas – Internet Crimes Against Children
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 E-6
Within 60 days after completion of travel, an approved Reimbursement of Travel Statement shall be submitted to Finance for processing. Statements that are not turned in within 60 days from the Return Date will be considered delinquent.
City of Salinas – Internet Crimes Against Children
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 F-1
EXHIBIT F
FEDERAL FUNDING PROVISIONS
Intentionally Omitted
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 G-1
EXHIBIT G
INSURANCE REQUIREMENTS
GRANTEE, at GRANTEE's sole cost and expense, shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of the services hereunder by GRANTEE, its agents, representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. The coverage provided by Insurance Services Office Commercial General Liability coverage (“occurrence”) Form Number CG 0001; and
2. The coverage provided by Insurance Services Office Form Number CA 0001 covering Automobile Liability. Coverage shall be included for all owned, nonowned and hired automobiles; and
3. Workers' Compensation insurance as required by the California Labor Code and Employers Liability insurance.
There shall be no endorsement reducing the scope of coverage required above unless approved by the CITY’s Risk Manager.
B. Minimum Limits of Insurance
GRANTEE shall maintain limits no less than:
1. Commercial General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit; and
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage; and
3. Workers' Compensation and Employers Liability: Workers' Compensation limits as required by the California Labor Code and Employers Liability limits of $1,000,000 per accident.
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 G-2
Any limits requirement may be met with any combination of primary and excess coverage so long as the excess coverage is written on a "follow form" or umbrella basis.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to, and approved by CITY's Risk Manager.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. Commercial General Liability and Automobile Liability Coverages a. The City of San Jose, its officers, employees and agents are to be covered as additional insureds as respects: Liability arising out of activities performed by or on behalf of, GRANTEE; products and completed operations of GRANTEE; premises owned, leased or used by GRANTEE; and automobiles owned, leased, hired or borrowed by GRANTEE. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, employees. b. GRANTEE's insurance coverage shall be primary insurance as respects CITY, its officers, employees, agents and contractors. Any insurance or selfinsurance maintained by CITY, its officers, employees, or agents shall be excess of GRANTEE's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies by GRANTEE shall not affect coverage provided CITY, its officers, employees, or agents. d. Coverage shall state that GRANTEE’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
e. Coverage shall contain a waiver of subrogation in favor of the CITY, its officers, employees, and agents.
2. Workers’ Compensation and Employers’ Liability
Coverage shall contain waiver of subrogation in favor of the CITY, its officers, employees, and agents.
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 G-3
3. Claims Made Coverages
If coverage is obtained on a “claims made” policy form, the retroactive date shall precede the date services were initiated with the City and the coverage shall be maintained for a period of three (3) years after termination of services under this Agreement.
4. All Coverages
Each insurance policy required by this AGREEMENT shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days' prior written notice has been given to CITY, except that ten (10) days’ prior written notice shall apply in the event of cancellation for nonpayment of premium.
E. Self-Insurance
CITY acknowledges that GRANTEE may desire to self insure, which may be approved with the prior written agreement of CITY. Reasonable self-insurance programs and self-insured retentions in insurance policies are permitted by CITY.
If GRANTEE uses a self-insurance program or self-insured retention, GRANTEE must provide CITY with the same protection from liability and defense of suits as would be afforded by first-dollar insurance. GRANTEE shall certify its intent to selfinsure, in writing, in amounts meeting the requirements prior to execution of this AGREEMENT.
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 G-4
F. Verification of Coverage
GRANTEE shall furnish CITY with certificates of insurance and endorsements affecting coverage required by this AGREEMENT. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.
Proof of insurance or self-insurance shall be emailed in pdf format to:
City of San José—Finance
Risk Management & Insurance
200 East Santa Clara Street, 14th Floor Tower
San Jose, CA 95113-1905
G. Subcontractors
GRANTEE shall include all subcontractors or subconsultants as insureds under its policies or shall obtain separate certificates and endorsements for each subcontractor.
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 H-1
EXHIBIT H
EMPLOYEE/VOLUNTEER CLEARANCE VERIFICATION AND COMPLIANCE WITH
CHILD ABUSE AND NEGLECT REPORTING ACT
If GRANTEE provides services involving minors, and as a CITY-approved method of complying with the provisions contained in this AGREEMENT, GRANTEE shall conduct a criminal background check through the database of the California Department of Justice and an FBI criminal database or equivalent national database as approved in writing by GRANTEE’s liability insurance provider, on each of its employees and volunteers who have supervisory or disciplinary authority over minors.
GRANTEE shall also comply with the provisions of the Child Abuse and Neglect Reporting Act, California Penal Code Section 11164 et. seq. Additionally, GRANTEE certifies to the following:
1. Any and all personnel employed or retained by GRANTEE in conducting the operations of GRANTEE’s program shall be qualified to perform the duties assigned to them by GRANTEE. GRANTEE agrees that GRANTEE shall not at any time allow its employees or volunteers to be in any position with supervisory or disciplinary authority over minors, if they have been convicted of any offense identified in California Public Resources Code Section 5164 (copy attached).
CITY and GRANTEE understand that results of background checks on minors may be confidential under state law. Therefore, all employees or volunteers must be at least 18 years of age if they are to be in a position having supervisory or disciplinary authority over any minor.
If GRANTEE intends to have employees or volunteers under the age of 18 providing services under this AGREEMENT, GRANTEE shall maintain and make available to CITY, if requested, guidelines, procedures or policies, that safeguard and ensure that no employees or volunteers under the age of 18 will be providing services under this AGREEMENT unsupervised and further GRANTEE shall ensure that none of its employees or volunteers under 18 years of age have any supervisory or disciplinary authority over any minor, as such term is used in California Public Resources Code Section 5164.
2. GRANTEE shall be responsible for ensuring that no person who has supervisory or disciplinary authority over minors, who is paid or unpaid by GRANTEE shall be permitted to provide services unless appropriate background checks, including fingerprints, have been performed prior to the beginning of services under this AGREEMENT, and the person meets the standards set forth above. If requested by CITY, and to the extent allowed by law, GRANTEE shall promptly provide documentation listing each person that has provided or is providing services hereunder involving supervision or disciplinary authority over minors, and certifying that the GRANTEE has conducted the proper background check on such person or persons, and each of the named persons is legally permitted to perform the services described in this AGREEMENT. Regardless of whether such documentation is requested or delivered by GRANTEE, GRANTEE shall be solely responsible for compliance with the provisions of this Section 2.
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 H-2
3. That no person paid or unpaid by GRANTEE shall be permitted to provide services requiring contact with children or providing food concessionaire services or other licensed concessionaire services in that area, unless GRANTEE has complied with the TB testing requirements set forth in Section 5163 of the California Public Resources Code (copy attached), verifying that the person or persons has provided evidence/verification of a negative TB skin test reading less than two (2) years old (if newly hired) or within four (4) years (if current employee) of the date of execution of this AGREEMENT and every four (4) years thereafter, if the term of this AGREEMENT exceeds four (4) years. For persons with a positive TB skin test reading, a physician’s medical clearance must be obtained prior to services being provided as specified above. GRANTEE shall keep on file each certificate of clearance (“Certificate”) for the persons described above, and shall also make available a copy of each Certificate to CITY, if requested and allowed by law. “Certificate” means a document signed by a licensed examining physician and surgeon or a notice from a public health agency or unit of the tuberculosis association which indicates freedom from active tuberculosis.
4. GRANTEE understands that if services are rendered on a school site, there may be additional requirements that may apply including without limitation, requirements under the California Education Code. GRANTEE acknowledges that it is GRANTEE’s sole responsibility to comply with all applicable laws, regulations and licensing requirements in GRANTEE’s provision of services hereunder.
I, the GRANTEE by signing below verify that I have read and agree to the above:
Signature Date
Please Print or Type Name of Organization
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 H-3
CALIFORNIA PUBLIC RESOURCES CODE SECTION 5164
5164. (a)(1) A county, city, city and county, or special district shall not hire a person for employment, or hire a volunteer to perform services, at a county, city, city and county, or special district operated park, playground, recreational center, or beach used for recreational purposes, in a position having supervisory or disciplinary authority over a minor, if that person has been convicted of an offense specified in paragraph (2). (2)(A) Violations or attempted violation of Section 220, 261.5, former Section 262, 273a, 273d, or 273.5 of the Penal Code, or a sex offense listed in Section 290 of the Penal Code, except for the offense specified in subdivision (d) of Section 243.4 of the Penal Code.
(B) A felony or misdemeanor conviction specified in subparagraph (C) within 10 years of the date of the employer’s request.
(C) A felony conviction that is over 10 years old, if the subject of the request was incarcerated within 10 years of the employer’s request, for a violation or attempted violation of an offense specified in Chapter 3 (commencing with Section 207) of Title 8 of Part 1 of the Penal Code, Section 211 or 215 of the Penal Code, wherein it is charged and proved that the defendant personally used a deadly or dangerous weapon, as provided in subdivision (b) of Section 12022 of the Penal Code, in the commission of that offense, Section 217.1 of the Penal Code, Section 236 of the Penal Code, an offense specified in Chapter 9 (commencing with Section 240) of Title 8 of Part 1 of the Penal Code, or an offense specified in subdivision (c) of Section 667.5 of the Penal Code, provided that a record of a misdemeanor conviction shall not be transmitted to the requester unless the subject of the request has a total of three (3) or more misdemeanor convictions, or a combined total of three or more misdemeanor and felony convictions, for violations listed in this Section within the 10-year period immediately preceding the employer’s request or has been incarcerated for any of those convictions within the preceding 10 years.
(b)(1) To give effect to this Section, a county, city, city and county, or special district shall require each such prospective employee or volunteer to complete an application that inquires as to whether or not that individual has been convicted of an offense specified in subdivision (a). The county, city, city and county, or special district shall screen, pursuant to Section 11105.3 of the Penal Code, any such prospective employee or volunteer, having supervisory or disciplinary authority over a minor, for that person’s criminal background.
(2) A local agency request for Department of Justice records pursuant to this subdivision shall include the prospective employee’s or volunteer’s fingerprints, which may be taken by the local agency, and any other data specified by the Department of Justice. The request shall be made on a form approved by the Department of Justice. A fee shall not be charged to the local agency for requesting the records of a prospective volunteer pursuant to this subdivision.
(3) A county, city, city and county, or special district may charge a prospective employee or volunteer described in subdivision (a) a fee to cover all of the county, city, city and county, or special district’s costs attributable to the requirements imposed by this section.
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 H-4
CALIFORNIA PUBLIC RESOURCES CODE SECTION 5163
5163. (a) No person shall initially be employed in connection with a park, playground, recreational center, or beach used for recreational purposes by a city or county in a position requiring contact with children, or as a food concessionaire or other licensed concessionaire in that area, unless the person produces or has on file with the city or county a certificate showing that within the last two (2) years the person has been examined and has been found to be free of communicable tuberculosis. (b) Thereafter, those employees who are skin test negative shall be required to undergo the foregoing examination at least once each four (4) years for so long as the employee remains skin test negative. Once an employee has a documented positive skin test which has been followed by an X-ray, the foregoing examination is no longer required and a referral shall be made within thirty (30) days of the examination to the local health officer to determine the need for follow-up care.
“Certificate” means a document signed by the examining physician and surgeon who is licensed under Chapter 5 (commencing with Section 2000) of Division 2 of the Business and Professions Code, or a notice from a public health agency or unit of the tuberculosis association which indicates freedom from active tuberculosis. 5163.1. The examination shall consist of an approved intradermal tuberculosis test, which, if positive, shall be followed by an X-ray of the lungs.
Nothing in Sections 5163 to 5163.2, inclusive, shall prevent the governing body of any city or county, upon recommendation of the local health officer, from establishing a rule requiring a more extensive or more frequent examination than required by Section 5163 and this Section.
5163.2. The X-ray film may be taken by a competent and qualified X-ray technician if the X-ray file is subsequently interpreted by a licensed physician and surgeon. 5163.3. The city or county shall maintain a file containing an up-to-date certificate for each person covered by Section 5163.
5163.4. Nothing in Section 5163 to 5163.3, inclusive, shall prevent the city or county from requiring more extensive or more frequent examinations.
Form approved by CAO: 12/05/2023
T-32629 / 2032958_4 I-1
EXHIBIT I
RETROACTIVE SERVICES
The term of this AGREEMENT shall be retroactive from January 1, 2025 and shall continue through December 31, 2025. It is understood and agreed that GRANTEE has commenced work and incurred costs prior to execution of this AGREEMENT in anticipation of its execution.
CITY agrees to reimburse GRANTEE for those costs in accordance with the terms of the AGREEMENT. However, in no event shall GRANTEE be reimbursed for costs incurred prior to January 1, 2025.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#25-238, Version: 1
Technology Equipment and Upgrade Services for the Police Mobile Command Vehicle Approve a Resolution authorizing the Purchasing Agent to complete the procurement of technology equipment and associated upgrade/retrofit services for the Police Department’s Mobile Command Vehicle, for an amount not to exceed $189,490.28.
City of Salinas Page 1 of 1 Printed on 6/13/2025
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: CARLOS ACOSTA, CHIEF OF POLICE
BY: SETH MORTEN, POLICE SERGEANT
TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: TECHNOLOGY EQUIPMENT AND UPGRADE SERVICES FOR
THE POLICE MOBILE COMMAND VEHICLE
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the Purchasing Agent to complete the procurement of technology equipment and associated upgrade/retrofit services for the Police Department’s Mobile Command Vehicle, for an amount not to exceed $189,490.28.
EXECUTIVE SUMMARY:
The Police Department’s Mobile Command Vehicle (MCV) is more than 19 years old and has had no modifications or upgrades since it’s purchase. To ensure the Police Department can respond to a disaster or significant incident, when necessary, the department is requesting to procure upgraded radios from Motorola Solutions, computer and camera systems from CDW-G, and upgrade/retrofit services from Public Safety Innovation (PSI), for a total cost not to exceed $189,490.28.
BACKGROUND:
The Police Department’s Mobile Command Vehicle (MCV) was funded in 2006 through an Urban Area Safety Initiative Grant (UASI). This custom-built command vehicle is equipped with computer terminals, police radios, cameras with zoom capabilities, refrigerator, microwave, and a restroom that all can be used during a prolonged event. The vehicle can be deployed as a mobile base of operation for command, control, and communication during critical incidents such as a hostage negotiation or mass casualty incident, or natural/manmade disasters such as flooding, wildfires, or earthquakes. The mobile command vehicle is a regional asset that can be beneficial to support and control law enforcement activities.
The MCV currently has old and outdated technology from 2006 and has had no modifications or upgrades since its purchase. The cameras are blurry, and some do not work. During the 2024 Salinas Rodeo, the entire camera system went down, and it no longer has recording capabilities.
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One of the two police radios do not work, and the computer terminals can no longer connect to our mobile police computer database. During a preplanned or a critical emergency, it’s imperative for law enforcement to quickly communicate with other first responders, view camera footage to make decisive plans and complete research all while in the field to ensure a safe outcome for our community and all first responders. The Salinas Fire Department recently updated their MCV which has allowed them to be more effective, safer and deliver a better-quality service during an emergency. A similar update is required for the police department’s MCV to enhance collaboration with all first responders during preplanned community events such as the Salians Rodeo or the Salinas Airshow or critical incidents.
Assembly Bill 481 – Military Equipment Funding, Acquisition, and Use, requires the Salinas Police Department to obtain approval from the Salinas City Council prior to the funding, acquisition, or use of “Military Equipment” as defined by the Bill. As the Police Department’s Mobile Command Vehicle meets the criteria of AB 481 Category 5: Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units, and the anticipated upgrades are significant in nature, City Council approval is required prior to purchasing equipment and moving forward with significant modifications and/or upgrades. More information about AB 481, including Salinas Police Department’s policy and equipment inventory is available at www.salinaspd.org/assembly-bill-481. Salinas Police Department Policy 709 Addendum A provides the applicable equipment inventory, including the purpose of equipment, cost, lifespan, and authorized use.
Given the age of the MCV, and the significant technological improvements in the last 19 years, it is a priority for the Police Department to modify and upgrade this vehicle to current technology to ensure the Police Department can respond to a disaster or significant incident when necessary. On September 10, 2024, via Resolution 23095, the City Council authorized the Salians Police Department to seek funding to support the significant modification and upgrade to the MCV and we are now returning to City Council for approval to move forward with the required equipment purchases structural modifications utilizing our existing Police Department budget, as well as funding from our COPS Technology Grant.
The MCV currently has two communication stations, and the upgrade will result in an increase to four communication stations with upgraded computers and radios. All camera systems will be upgraded, including the addition of thermal imagery. Finally, the internal space in the MVC will be modified to remove the restroom, refrigerator, and microwave in favor of expanding the command area to allow placement of a small conference table with a mobile computer and large display screens. These modifications will greatly enhance the functionality of the MCV.
Equipment will be purchased by established vendors with a long and positive history of serving law enforcement through government contract pricing. Radios, antennas, and associated radio equipment will be purchased from Motorola Solutions to ensure consistency with other radio systems used by the Police and Fire Departments. These purchases will be made directly from the manufacturer through the existing government contract pricing. This purchase of all computers, monitors, router and antenna, camera systems, and associated technology equipment will be purchased from CDW-G which provides pricing through the National IPA Technology Solutions (2018011) contract. Structural modifications and internal wiring work for the MCV will be Page | 3
performed by Public Safety Innovation (PSI) which specializes in Mobile Command Vehicle retrofits, upgrades and upfits for public safety. After contacting multiple vendors to secure quotes for the required upgrade work, PSI was the only responsive vendor. All selected vendors provided estimates, and we are asking for an additional contingency amount due to the current environment and potential tariff impacts which can result in significant price increases without notice.
Vendor Description
Estimate/
Quote
Contingency
Percentage
Contingency
Amount
Not to
Exceed
(NTE)
Motorola
Solutions
Radios, Antennas, and
associated equipment
40,487.31 5%
2,024.37
42,511.68
CDW-G
Computers, Monitors,
Router, Camera
Systems, and associated
equipment
40,756.07 10%
4,075.61
44,831.68
Public Safety
Innovation
(PSI)
Structural Modifications
and Wiring for MCV
Upgrade
85,122.44 20%
17,024.49
102,146.93
Total Not to Exceed (NTE)
189,490.28
There are no local vendors available to provide the specialized equipment identified in this report at government pricing, or local vendors able to perform the specialized MCV upgrade for this public safety vehicle. Given the absence of local vendors, as well as the information provided, the City Council has the authority to approve these direct purchases under Salinas Municipal code Section12-27 and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12-28.080.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
Yes. The City of Salinas has determined that Government Code §84308/Levine Act does apply to this item.
STRATEGIC PLAN INITIATIVE:
Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.
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DEPARTMENTAL COORDINATION:
The Police Department has coordinated with the Finance Department’s Information Technology Division on the selection of technology equipment and with the Public Works Department’s Fleet Division on plans for physical modifications and upgrades to the Mobile Command Vehicle.
FISCAL AND SUSTAINABILITY IMPACT:
Information related to funding for the requested equipment and service is available below.
Fund Appropriation Appropriation
Name
Total
Appropriation
(with Amendments)
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)*
1000 40.4131-62.8520 Supplies &
Materials –
Computer Supplies
& Hardware
$50,410.56 $44,831.68
(Computers, Monitors,
Router, Cameras
Systems & Associated
Equipment)
265 6/11/24, 22979
1000 40.4220-62.5120 Supplies &
Materials – Other
Clothing & Equip
$56,644.68 $42,511.68
(Radios, Antennas,
and Associated
Equipment)
275 6/11/24, 22979
3182 40.7414-63.6010 Outside Services –
Other Outside
Services
$61,233.31
(Pending Budget
Amendment)
$61,233.31
(MCV Structural
Modifications and
Wiring)
n/a – Grant 2/7/23, 22582
1000 40.4130-63.6010 Outside Services –
Other Outside
Services
$60,182.67
(FY 2025-26 - Pending)
$40,913.62
(included in FY 2025-
26 – Proposed Budget)
n/a
(FY 2025-26 -
Pending)
n/a
(FY 2025-26 -
Pending)
* The FY 24-25 Adopted Budget was adopted on June 11, 2024.
ATTACHMENTS:
Resolution
MCV Upgrade Quotes
1 RESOLUTION NO. (N.C.S.)
RESOLUTION AUTHORIZING THE PROCUREMENT OF TECHNOLOGY
EQUIPMENT AND UPGRADE/RETROFIT SERVICES FOR THE POLICE
DEPARTMENT’S MOBILE COMMAND VEHICLE
WHEREAS, the Salinas Police Department’s Mobile Command Vehicle is 19 years old and is in need of modification and upgrade to maintain functionality and ensure the ability to respond to natural disasters and critical incidents; and WHEREAS, the Salinas Police Department has identified funds to support the procurement of technology equipment and upgrade/retrofit services; and WHEREAS, the Mobile Command Vehicle is defined as “Military Equipment” per Assembly Bill 481 (AB 481), thus requires City Council approval prior to procurement of equipment and services which will substantially modify the vehicle.
NOW, THEREFORE, BE IT RESOLVED the Salinas City Council authorizes the Purchasing Agent to complete direct purchases and/or execution of Agreements to support the upgrade and retrofit of the Salinas Police Department’s Mobile Command Vehicle as follows:
Vendor Description Not to Exceed
(NTE) Cost
Motorola Solutions Radios, Antennas, and associated equipment $ 42,511.68 CDW-G
Computers, Monitors, Router, Camera Systems,
and associated equipment $ 44,831.68
Public Safety
Innovation (PSI)
Structural Modifications and Wiring for MCV
Upgrade $ 102,146.93
PASSED AND APPROVED this 17
th day of June, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________________
Dennis Donohue, Mayor
2 ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Line # Item Number Description Quantity Unit List Price Ext. List Price Discount % Discount $ Unit Sale Price Ext.Sale Price APC APX™ 8500
1 M37TSS9PW1AN MOBILE RADIO APX8500 ALL BAND MP. 4 $6,129.00 $24,516.00 27.00% $1,654.83 $4,474.17 $17,896.68 0681 1a GA09007AA ADD: OUT OF THE BOX WIFI PROVISIONING. 4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 1b GA00318AF ENH: 5 YEAR ESSENTIAL SVC. 4 $480.00 $1,920.00 0.00% $0.00 $480.00 $1,920.00 0185 1c G996AS
SOFTWARE LICENSE ENH: OVER THE AIR
PROVISIONING. 4 $110.00 $440.00 27.00% $29.70 $80.30 $321.20 0681 1d GA00580AA ADD: TDMA OPERATION. 4 $495.00 $1,980.00 27.00% $133.65 $361.35 $1,445.40 0681 1e G51AT SOFTWARE LICENSE ENH:SMARTZONE. 4 $1,650.00 $6,600.00 27.00% $445.50 $1,204.50 $4,818.00 0681 1f GA05509AA DEL: DELETE UHF BAND. 4 -$800.00 -$3,200.00 27.00% -$216.00 -$584.00 -$2,336.00 0681 1g GA09001AA ADD: WI-FI CAPABILITY. 4 $330.00 $1,320.00 27.00% $89.10 $240.90 $963.60 0681 1h G298AS
SOFTWARE LICENSE ENH: ASTRO 25 OTAR
W/ MULTIKEY. 4 $814.00 $3,256.00 27.00% $219.78 $594.22 $2,376.88 0681 1i G843AH ADD: AES ENCRYPTION AND ADP. 4 $523.00 $2,092.00 27.00% $141.21 $381.79 $1,527.16 0681 1j G444AH ADD: APX CONTROL HEAD SOFTWARE. 4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 Quote Number: QUOTE-3114294
Billing Address: Quote Created By:
SALINAS POLICE DEPT, CITY OF Quote Date: 2025-05-02 Jim Trevino 312 E ALISAL ST Expiration Date: 2025-05-24 Motorola Manufacture Representative SALINAS CA, 93901 Contract Name: 17724 - HGAC (TX)-RA05-21 [email protected] Agreement Name: STATE OF CALIFORNIA 408-640-9861
Customer: SALINAS POLICE DEPT, CITY OF Currency: USD
Contact Name: Tonya Erickson
Contact Email: [email protected]
Contact Phone: 8317587325
Terms and Conditions: Net 30 days
Line # Item Number Description Quantity Unit List Price Ext. List Price Discount % Discount $ Unit Sale Price Ext.Sale Price APC 1k GA01517AA DEL: NO J600 ADAPTER CABLE NEEDED. 4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 1l G806BL
SOFTWARE LICENSE ENH: ASTRO DIGITAL
CAI OP APX. 4 $567.00 $2,268.00 27.00% $153.09 $413.91 $1,655.64 0681 1m GA01767AG ADD: RADIO AUTHENTICATION. 4 $110.00 $440.00 27.00% $29.70 $80.30 $321.20 0681 1n GA01670AA ADD: APX E5 CONTROL HEAD. 4 $717.00 $2,868.00 27.00% $193.59 $523.41 $2,093.64 0681 1o QA09113AB ADD: BASELINE RELEASE SW. 4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 1p GA01630AA ADD: SMARTCONNECT. 4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 1q G361AH
SOFTWARE LICENSE ENH: P25 TRUNKING
SOFTWARE APX. 4 $330.00 $1,320.00 27.00% $89.10 $240.90 $963.60 0681 1r G387AD ADD: MULITCAST VOTING SCAN. 4 $220.00 $880.00 27.00% $59.40 $160.60 $642.40 0681 1s W665BF ADD: BASE STATION OP APX. 4 $77.00 $308.00 27.00% $20.79 $56.21 $224.84 0681 1t GA01579AB
ADD: BLUETOOTH/WIFI GLASSMOUNT
2.4/5GHZ. 4 $77.00 $308.00 27.00% $20.79 $56.21 $224.84 0681 1u G66BN ADD: DASH MOUNT E5. 4 $138.00 $552.00 27.00% $37.26 $100.74 $402.96 0681 1v G142AD ADD: NO SPEAKER APX. 4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 1w GA01580AA ADD: COVERT GNSS GLASSMOUNT LMR100. 4 $77.00 $308.00 27.00% $20.79 $56.21 $224.84 0681 1x W382AM ADD: CONTROL STATION DESK GCAI MIC. 4 $186.00 $744.00 27.00% $50.22 $135.78 $543.12 0681 1y G89AC ADD: NO RF ANTENNA NEEDED. 4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 Standalone Items
2 AN000131A02 MOBILE ANTENNA, WHIP, ALL BAND. 4 $259.20 $1,036.80 20.01% $51.87 $207.33 $829.32 0554 Net Total $37,059.32
Estimated Tax $3,427.99
Estimated Freight $0.00
Grand Total $40,487.31
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QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL PJLX016 3/19/2025 MISC 1883284 $40,756.07
IMPORTANT - PLEASE READ
Fees applied to item(s): 7198046, 7849367, 8188797
QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
Cradlepoint R1900 5G Ruggedized Router with 1 Year
NetCloud Mobile Performa
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Lenovo ThinkCentre M70s Gen 5 - SFF Core i7 i7-14700 2.1 GHz - vPro Enterpr
4 7935101 $1,289.03 $5,156.12
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HP P27h G5 27" Class Full HD LCD Monitor - 16 9 - Black 8 7198046 $372.50 $2,980.00 Mfg. Part#: 64W41AA#ABA
Contract: National IPA Technology Solutions (2018011)
HPE Aruba 2930F 24G PoE+ 4SFP+ - switch - 24 ports -
managed - rack-mountab
1 4360876 $1,484.28 $1,484.28
Mfg. Part#: JL255A#ABA
UNSPSC: 43222612
Contract: National IPA Technology Solutions (2018011)
AXIS S3008 MkII 2TB Recorder 1 7744403 $725.82 $725.82
Mfg. Part#: 02764-004
Contract: National IPA Technology Solutions (2018011)
AXIS M3085-V - network surveillance camera - dome 3 7085908 $311.06 $933.18 Mfg. Part#: 02373-001
Contract: National IPA Technology Solutions (2018011)
AXIS Q6075-E 60 Hz - network surveillance camera 1 5804225 $3,428.36 $3,428.36 Mfg. Part#: 01752-004
Contract: National IPA Technology Solutions (2018011)