Salinas City Council
May 12, 2026

Office Bulletin #25-07 R3

B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of LOCAL AGENCY without restriction or limitation upon its use or dissemination by City.

C. Nothing herein shall constitute or be construed to be any representation by CONSULTANT that the work product is suitable in any way for any other project except the one detailed in this Contract. Any reuse by LOCAL AGENCY for another project or project location shall be at LOCAL AGENCY’s sole risk.

D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27 Subpart 27.3 - Patent Rights under Government Contracts for federal- aid contracts).

E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.

ARTICLE XXVII CLAIMS FILED BY LOCAL AGENCY’s CONSTRUCTION CONTRACTOR A. If claims are filed by LOCAL AGENCY’s construction contractor relating to work performed by CONSULTANT’s personnel, and additional information or assistance from CONSULTANT’s personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY’S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.

B. CONSULTANT’s personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY.

Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT’s personnel services under this AGREEMENT.

C. Services of CONSULTANT’s personnel in connection with LOCAL AGENCY’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.

ARTICLE XXVIII CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY’s operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected by CONSULTANT from unauthorized use and disclosure.

B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.

C. CONSULTANT shall not comment publicly to the press or any other media regarding the AGREEMENT or LOCAL AGENCY’s actions on the same, except to LOCAL AGENCY’s staff, CONSULTANT’s own personnel involved in the performance of this AGREEMENT, at public hearings, or in response to questions from a Legislative committee.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 352500
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this AGREEMENT without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY’S written permission.

E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.

F. All information related to the construction estimate is confidential, and shall not be disclosed by CONSULTANT to any entity, other than LOCAL AGENCY, Caltrans, and/or FHWA. All of the materials prepared or assembled by CONSULTANT pursuant to performance of this Contract are confidential and CONSULTANT agrees that they shall not be made available to any individual or organization without the prior written approval of LOCAL AGENCY or except by court order. If CONSULTANT or any of its officers, employees, or subcontractors does voluntarily provide information in violation of this Contract, LOCAL AGENCY has the right to reimbursement and indemnity from CONSULTANT for any damages caused by CONSULTANT releasing th e information, including, but not limited to, LOCAL AGENCY’s attorney’s fees and disbursements, including without limitation experts’ fees and disbursements.

ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code §10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT’s failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board.

ARTICLE XXX EVALUATION OF CONSULTANT
CONSULTANT’s performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the AGREEMENT record.

CONSULTANT must submit Exhibit 9-P to the LOCAL AGENCY administering the contract by the 15th of the month following the month of any payment(s). If the CONSULTANT does not make any payments to subconsultants, supplier(s), and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.

The LOCAL AGENCY must verify all Exhibit 9-P information, monitor compliance with prompt payment requirements for DBE and non-DBE firms, and address any shortfalls to the DBE commitment and prompt payment issues until the end of the project. The LOCAL AGENCY must email a copy of Exhibit 9-P to [email protected] before the end of the month after receiving the Exhibit 9-P from the CONSULTANT.

ARTICLE XXXI TITLE VI ASSURANCES
APPENDICES A - E of the TITLE VI ASSURANCES

APPENDIX A

During the performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as CONSULTANT) agrees as follows:

a. Compliance with Regulations: CONSULTANT shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 353501
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

of this agreement.

b. Nondiscrimination: CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub-applicants, including procurements of materials and leases of equipment. CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the agreement covers a program set forth in Appendix B of the Regulations.

c. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by CONSULTANT for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by CONSULTANT of the CONSULTANT’S obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.

d. Information and Reports: CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, CONSULTANT shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts CONSULTANT has made to obtain the information.

e. Sanctions for Noncompliance: In the event of CONSULTANT’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:

i. withholding of payments to CONSULTANT under the Agreement within a reasonable period of time, not to exceed 90 days; and/or

ii. cancellation, termination or suspension of the Agreement, in whole or in part.

f. Incorporation of Provisions: CONSULTANT shall include the provisions of paragraphs (1) through (6) in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.

CONSULTANT shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event CONSULTANT becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, CONSULTANT may request the recipient enter into such litigation to protect the interests of the State, and, in addition, CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States.

APPENDIX B

NOT USED

APPENDIX C

NOT USED

APPENDIX D

NOT USED

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 354502
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

APPENDIX E

During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest (hereinafter referred to as the “CONSULTANT”) agrees to comply with the following non- discrimination statutes and authorities, including, but not limited to:

Pertinent Non-Discrimination Authorities:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed.

Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.1681 et seq).

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 355503
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

ARTICLE XXXII NOTIFICATION
All notices hereunder and communications regarding interpretation of the terms of this AGREEMENT and changes thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows:

CONSULTANT:

BKF Engineers

Kyle Turner, Project Manager

6 Quail Run Circle, Suite 203

Salinas, CA 93907

LOCAL AGENCY:

City of Salinas

Cristina Gonzalez, Contract Administrator

200 Lincoln Ave

Salinas, CA 93901

ARTICLE XXXIII CONTRACT
The two parties to this AGREEMENT, who are the before named CONSULTANT and the before named LOCAL AGENCY, hereby agree that this AGREEMENT constitutes the entire AGREEMENT which is made and concluded in duplicate between the two parties. Both of these parties for and in consideration of the payments to be made, conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the terms and conditions of this AGREEMENT as evidenced by the signatures below.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 356504
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

ARTICLE XXXIV SIGNATURES

CITY OF SALINAS BKF ENGINEERS

_
René Mendez, City Manager Printed Name:

Date: Date:

APPROVED AS TO FORM:

_
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

Date:

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB Kyle Turner
5/6/2026 | 1:22 PM PDT
357505
Form: Professional Services Agreement v. March 2025 Page A1 BKF Engineers
May 2026

Exhibit A- Insurance Requirements

Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant , agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A) Commercial General Liability (“CGL”): Insuranc e Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto , or if Consult ant has no owned autos, hired and non- owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C) Workers’ Compensation insurance as required by the State of California, with S tatutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D) Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant . Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas , its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 358506

Form: Professional Services Agreement v. March 2025 Page A2 BKF Engineers
May 2026

Primary Coverage
For any claims related to this Agreement or the project described within this Agreement , the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City , its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant , its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self -insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 359507

Form: Professional Services Agreement v. March 2025 Page A3 BKF Engineers
May 2026

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement . All certificates and endorsements are to be received and approved by the City before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub- consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 360508

REQUEST FOR PROPOSALS

ENGINEERING SERVICES
FOR

BRIDGE PREVENTIVE MAINTENANCE PROGRAM (BPMP),
BPMPL 5054(046)

CITY OF SALINAS
200 Lincoln Avenue
Salinas, CA 93901

PROPOSALS DUE BY 5:00 P.M., WEDNESDAY, MARCH 18, 2026
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 361509

TABLE OF CONTENTS

REQUEST FOR PROPOSALS ENGINEERING SERVICES FOR BRIDGE PREVENTIVE MAINTENANCE PROGRAM (BPMP), BPMPL 5054(046)
NOTICE INVITING PROPOSALS .............................................................................................. 1

1. GENERAL ....................................................................................................................... 1

2. PROPOSAL TERMS AND CONDITIONS .................................................................... 2

3. INSTRUCTIONS TO CONSULTANTS ......................................................................... 3

4. SUBMITTAL REQUIREMENTS ................................................................................... 4

5. PROPOSAL REVIEW AND SELECTION ..................................................................... 6

6. SCHEDULE ..................................................................................................................... 7

7. APPENDIX ...................................................................................................................... 7

8. ATTACHMENTS ............................................................................................................ 7

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 362510

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026

NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms for Engineering Services for Bridge Preventive Maintenance Program, BPMPL 5045 (046).

Responses to this Request for Proposals (RFP) will be accepted until March 18, 2026, at 5:00 PM.

Proposals received after this date/time will not be considered.

This project is federally funded and is subject to all requirements set by Caltrans Division of Local Assistance.

Proposals shall be submitted electronically via PlanetBids web portal. All notifications, updates, and addenda will be available online and can be accessed on the PlanetBids page.

Consultants shall be responsible for registering on PlanetBids to obtain information regarding this solicitation. Failure to respond to required addenda will result in a determination of a nonresponsive proposal.

The City of Salinas is an Equal Opportunity Employer
The City of Salinas does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for individuals with a disa bility.

Individuals requiring any accommodation in order to participate in this process must inform the Public Works Department at adrianar @ci.salinas.ca.us or (831) 758- 7142. Hearing impaired or TTY/TDD Text Telephone users may contact the City by dialing 711 for the California Relay Services (CRS) or by telephoning any other service providers’ CRS telephone number.

1. GENERAL
REQUEST SUMMARY:

The City of Salinas is seeking to retain qualified consultants to provide engineering services for the Bridge Preventive Maintenance Program , BPMP L 5045 (046) . The City is requesting proposals for design services for preventive maintenance work for three (3) bridges. General services shall include but are not limited to the assessment of the site and current layout, construction plans, specifications, and engineer’s estimate of probable construction costs (PS&E) to enable the City to go out to bid for construction. Services shall also include records research, topographical survey, permits, notifications, survey report of hazardous materials, abatement specifications, utility investigations and coordination, soils report, traffic control , CEQA/NEPA requirements, and right-of-way acquisition, if necessary. One cost proposal shall be submitted for BPMP 5045(046). Scope is further detailed in Appendix 1.

The bridges requiring maintenance work are as follows:
• BPMP 5045(046):
o Sanborn Road over UP RR & AMTRAK (Bridge No. 44C0039R) o Sanborn Road over UP RR & AMTRAK (Bridge No. 44C0039L) Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 363511

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
o East Market Street over East Front Street (Bridge No. 44C0168) • BPMP 5045(047)
o East Laurel Drive over Gabilan Creek (Bridge No. 44C0105) PREVAILING WAGES:

In accordance with the Federal-Davis-Bacon Act and the California State Labor Code, prevailing wage rates apply.

2. PROPOSAL TERMS AND CONDITIONS
By submitting a Proposal, the Consultant acknowledges that it has thoroughly examined and accepts the Terms and Conditions of this RFP as described below:

A. EXAMINATION:

Consultant represents that they have thoroughly examined and become familiar with the services and responsibilities required of this RFP and that they are capable of effectively and efficiently performing quality work to achieve the City’s objectives. Any attachments referenced herein, or any interpretations, clarifications or amendments subsequently posted in the relation to this RFP are fully incorporated.

B. EXECUTION OF AGREEMENT:

The City and the selected Consultant shall enter into an Agreement (Sample Agreement in Attachment 1). If the selected Consultant is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right to select the next most qualified Consultant or call for new Proposals, whichever the City deems the most appropriate. City reserves the right to postpone award of the contract for a period not to exceed ninety (90) calendar days from the date replies are due.

C. PROPOSAL VALIDITY:

Services, pricing, and warranties indicated in a respondent’s Proposal must be valid for a period of 120 calendar days after the proposal due date.

D. PRE-CONTRACTUAL EXPENSES:

City of Salinas shall not, in any event, be liable for any pre-contractual expenses incurred by Consultants in the preparation of their proposal.

E. SUBCONSULTANTS:

Should the use of subconsultants be offered, the Consultant shall provide the same assurances of competence for the subconsultant(s) plus the demonstrated ability to manage and supervise the subcontracted work. The provisions of the Agreement shall apply to all subconsultants in the same manner as the Consultant.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 364512

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026

3. INSTRUCTIONS TO CONSULTANTS
A. CITY RESPONSIBILITIES:

The City will provide information in its possession relevant to the preparation of required information in this RFP. The City will provide only the staff assistance and documentation referred to herein. The City will not be responsible for any other cost or obligation that may be incurred by the Consultant.

All proposals submitted to the City shall become the property of the City of Salinas.

B. CONSULTANT RESPONSIBILITIES:

The selected Consultant shall assume responsibility of all services in their proposal.

The selected Consultant shall identify a sole point of contact with t he greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement.

The Consultant shall be responsible for collecting and disseminating the data, records, and documents in the preparation of all design documents.

The Consultant is expected to establish and maintain a close working relationship with City staff throughout the project.

The selected Consultant shall maintain the same Project Manager for the duration of the project, as specified in the approved proposal. In the event the authorized Project Manager terminates employment, the Consultant shall make a demonstrated and concentrated effort to maintain the Project Manager in the key managerial position, unless extreme conditions prohibit continuance. Any substitution of the Project Manager will require written City approval. The Consultant shall perform not less than 50% (contract amount) of the work with their own forces.

Any changes in the scope of work resulting in a contract increase or decrease in fee shall be approved, in writing, by the City Engineer prior to the commencement of an actual change of work, unless authorized by the City. No fee adjustment shall be allowed unless it is based on said prior written approval.

All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the Consultant.

C. QUESTIONS AND ANSWERS:

All questions or requested clarifications shall be made in writing via the PlanetBids Portal.

The Consultant is prohibited from communicating with any City representative/employee/official/consultant/staff other than via PlanetBids Portal. Only questions and answers responded to on PlanetBids, or any addendums issued on PlanetBids as an addendum will be part of this RFP solicitation. Consultant may submit written questions concerning this RFP on PlanetBids per the Key RFP Dates. Questions received after the stated deadline will not be answered.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 365513

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
D. ADDENDA:

Any changes in the RFP from the date of release to the due date of proposals will result in an addendum. Notifications of such addendum shall be posted on the PlanetBids website.

E. LICENSES AND PERMITS:

The Consultant shall obtain any licenses/permits required by the Scope of Work.

Additionally, the Consultant shall be required to have a valid City of Salinas Business License prior to commencement of any work.

F. INSURANCE:

The selected Consultant shall be required to obtain and submit insurance coverage and provide indemnification and hold harmless provisions in favor of the City of Salinas and its officers, officials, employees, and volunteers as described in the Agreement.

G. RIGHT TO REJECT:

The City reserves the right to reject any or all submitted proposals and to waive informalities and minor irregularities in proposals received and to accept any portion of the proposal or all items of the proposal when deemed in the interest of the City. The City reserves the right to waive any information and technicalities in the RFP. The City reserves the right to contract with any of the organizations responding to this RFP based solely upon its judgment of the qualifications and capabilities of that organization.

The City of Salinas assumes no obligation in this general solicitation of Proposals and all costs and expenses of responding to this RFP shall be borne by the individual parties preparing and/or submitting a proposal.

In addition, the City reserves the right to do any, or all, of the following:
a. Reject any or all proposals or make no award;
b. Issue subsequent RFP;
c. Cancel the RFP;
d. Remedy technical errors in the RFP.

4. SUBMITTAL REQUIREMENTS
A. GENERAL:

Proposals are due to the City of Salinas via PlanetBids, at the date, time, and location set forth in the Notice Inviting Proposals.

In addition to electronic submittals via PlanetBids, sealed original hard copies of the Proposals must also be sent via courier service, mailed, or delivered within 5 working days after Proposal due date. Failure to comply with these requirements may result in the forfeiture of the Consultants rank.

A prospective firm may withdraw their proposal at any time prior to the date and the time which is set forth herein as the deadline for submittal of Statement of Proposals.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 366514

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
B. PROPOSAL CONTENTS:

All proposals shall be limited to a maximum of 20 pages, including appendices, charts, pictures, tables, schedule, resource allocation table and resumes excluding front and back covers, required Caltrans forms, section dividers, addendum acknowledgment s, and fee proposal.
a. COVER LETTER
A letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include address, telephone, email address, and type of business entity.
b. QUALIFICATIONS AND EXPERIENCE
Detailed information on the background, qualifications, and experience of the firm, emphasizing and detailing the successful completion of similar demolition projects.

Experience should highlight work on projects similar in size and scope. A minimum of three project references with contact information for projects completed or substantially completed within the last 5 years. Project references should be applicable to the specific project manager and key team members proposed for this project.

Project references should include the size of the contract (dollar amount) and outcome (under-/over-budget, on-/behind-schedule; completed, out for construction; in process; etc.).
c. KEY STAFF
Identify the team members, including principal-in-charge, project manager, and key staff that will be assigned to this project. Include any anticipated sub-consultants.

This section should detail experience and qualifications related to bridge preventative maintenance projects.
d. WORK PLAN
An outline which demonstrates the understanding of the scope of work. This should include an anticipated approach, tasks necessary for successful completion, and suggestions for special concerns that the City should be made aware of.

A detailed work plan should schedule and identify the major tasks to be completed and estimate the time frame for each task. Review the preliminary scope of work and provide comments, including changes to schedule, sequencing, specific work items, and/or recommendations for additional work items or optional tasks.

The proposal must articulate a thorough understanding of bridge design and repair, traffic control, Local, State and Federal requirements, and all other professional engineering tasks required to prepare a comprehensive bid package for this project.

Provide a description of the quality assurance and quality control process / procedures and explain how it will ensure quality work and an on-time project delivery. e. COST PROPOSAL (SEPARATE SEALED ENVELOPE)
One separate cost proposal shall be submitted for BPMPL 5045(46).

The cost proposal s shall be submitted concurrently with the proposal, but in a Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 367515

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
separately sealed envelope clearly labeled as “Cost Proposals”.

The cost proposal shall be in the format provided in Sample Cost Proposal in Attachment 5.

Cost proposals must identify the Key Staff and other classifications that will be billed.

New classifications will be required to be approved before they can incur work on the contract.

The cost proposal will remain in effect for the duration of the project.

C. FEDERAL REQUIREMENTS:

The project is Federally funded by the Bridge Preventive Maintenance Program (BPMP) under the Highway Bridge Program (HBP) and therefore all documents must comply with Federal requirements and Caltrans policies and procedures as outlined in the latest Calt rans Local Assistance Procedures Manual (LAPM).

D. DEBARMENT AND SUSPENSION CERTIFICATION:

In accordance with the code of Federal Regulations, Title 49, Part 29, Debarment and Suspension Certification, the Consultant shall certify that there are currently no suspensions, debarments, voluntary exclusions, or ineligibility determinations by any fe deral agency. A completed Debarment and Suspension Certification, Attachment 4, shall be submitted as part of the proposal.

E. AFFIRMATIVE ACTION PLAN:

The Consultant shall attest to the firm’s affirmative action plan or other policies aimed at eliminating unlawful discrimination and provide a brief statement about the firm’s adoption and compliance with its plan or policy.

F. CONFLICT OF INTEREST:

The Consultant shall disclose to the City of Salinas any interest, direct or indirect, which could conflict in any manner or degree with the performance of services required. A potential conflict of interest may include, but not limited to, work related to this project area, contracts with counties, developers, current clients, and other parties who may have a financial interest in the outcome of the improvements.

5. PROPOSAL REVIEW AND SELECTION
All consultant proposals submitted will be screened by a review committee for completeness, clarity, and content quality. The City may reject any proposal if it is conditional, incomplete or contains irregularities. Proposals will be ranked using the following criteria:

Criteria Score
Qualification and Experience 40
Work Plan 30
Key Staff 15
References 15
Total 100
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 368516

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
Upon completion of the qualifications -based evaluation and ranking of proposals, City will then initiate negotiations with the most highly qualified firm to arrive at a fair and reasonable compensation given the proposed scope of work. If the City and the firm are unable to negotiate a contract, the City may terminate negotiations and initiate negotiations with the next most qualified firm.

During the selection process, until a firm is selected, the City will not disclose proposals, except as otherwise required under applicable law. This means that, depending on the nature of the timing of the request or future court decisions, that informati on may not remain private and may be publicly disclosed. Rates for services are not considered confidential or proprietary and are subject to disclosure.

6. SCHEDULE
The anticipated schedule is as follows:

Activity Date
Request for Proposals Released February 25, 2026
Deadline for Proposal Questions March 11, 2026
Proposals Due March 18, 2026, 5:00pm
Proposal Evaluation and Ranking March 27, 2026
Tentative Council Award Date April 21, 2026
Background and Existing Conditions 2-months
Draft Plans, Specifications and Estimates 3-months
Final Plans, Specifications and Estimates 2-months
Advertise Construction Project December 2026

7. APPENDIX
Appendix 1: Scope of Work
Appendix 2: Bridge List
Appendix 3: Bridge Location Map

8. ATTACHMENTS
Attachment 1: Sample Professional Services Agreement
Attachment 2: Record Drawings
Attachment 3: Caltrans Bridge Reports
Attachment 4: Debarment and Suspension Certification
Attachment 5: Sample Cost Proposal
Attachment 6: Categorical Exclusion
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 369517

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
Appendix
APPENDIX 1

SCOPE OF WORK

BRIDGE PREVENTIVE MAINTENANCE PROGRAM (BPMP)

GENERAL INTRODUCTION
The City of Salinas is requesting proposals from a professional civil engineering consulting firm t o provide the following services, as necessary but not limited to:
a. Project Management and Administration
b. Design Engineering
c. Utility Research and Coordination
d. Topographic Survey
e. Technical Evaluation and Recommendation
f. Regulatory Permitting
g. Bid and Construction Support
h. Construction Schedule
i. Stormwater Management
j. Traffic Control
k. Traffic Signage and Striping
l. Environmental Documentation
n. Environmental Site Assessment
o. Final Plans, Specifications and Estimates (PS&E)

PROJECT DESCRIPTION
Recent bridge inspection reports (Attachment 3) indicate specific bridge-elements that have reached a point of deterioration where preventative maintenance activities are warranted to extend the life of the structure. The recommended work, as given by Caltrans, is summarized in the Bridge List Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 370518

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
(Appendix 2) and further details can be found in the Caltrans bridge inspection reports . It is the responsibility of the Consultant to verify these deficiencies and identify any additional deficiencies that may be eligible under the BPMP.

The selected Consultant shall provide support services pertaining to engineering, PS&E environmental, permitting, and bid/construction support for the project. Should an award be made, the Consultant awarded will enter into a professional services agreement with the City of Salinas to provide professional engineering services for this project.

CONSULTANT SERVICES
Task 1: Project Coordination and Management
• The Consultant shall attend (or conference call) a kick-off meeting with City staff to discuss the goals and objectives of the project, scope of work, and implementation. Administrative items will be discussed including communication protocol, meeting frequency, progress reporting, scheduling, invoicing, and other relevant project information.
• The Consultant shall attend or conference call monthly team meetings to communicate tasks status, identify potential risks and provide project updates.

The Consultant shall develop and provide the agenda and meeting minutes with action items identified for all project meetings. Agendas shall be distributed at minimum 3 working days prior to the meeting. Meeting minutes should be completed within one week after the meeting.
• The Consultant will recommend how to best strategize the process and schedule for preparing the construction documents (including the CEQA and NEPA, Right-of-Way, Permitting, and PS&E) . The Consultant will be tasked with managing the budget, monitoring the schedule, and developing monthly progress reports. Invoices shall be submitted monthly, and shall include a brief description of services performed, dates of these services, number of hours spent and by whom, a description of any costs incurred and the Consultant’s signature. The Consultant shall identify any unforeseen or out of scope items and shall request authorization from the City prior to conducting the work. The proposed schedule should reflect any potential issues.
• Prepare and submit bi -weekly written reports to update the City of the Project progress and schedule status.
• Consultant shall provide necessary time to meet/coordinate with the City and its community, City’s elected public officials, and other agencies and organizations in support of the project. Consultants shall schedule, coordinate, and conduct necessary public outreach, including but not limited to, door hangers/flyer, group or individual meetings with impacted property owners/tenants, by the Consultant’s in-house staff or by a public relations sub-consultant. • Scheduling, notification, and compilation of information for distribution to the public.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 371519

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
• Attend City Council meeting(s) regarding the environmental documents. • Provide coordination with and obtain applicable permits from City of Salinas, County, State, and other agencies as needed. Consultant shall list in the proposal all anticipated permits necessary.

Task 2: Background and Existing Conditions
• The Consultant shall perform a field review at the project location and secure existing topographic, utility, and building conditions. The Consultant shall complete a field survey of the project location to obtain the data and information necessary to develop a topographic base map and complete the design and construction drawings . Survey should identify existing median islands, parkway facilities, BC and EC of curb returns, light poles, underground facilities, manholes, pull boxes, and point of connection for electrical and water sources.

Survey must be in NAD83 CCS Zone IV and NAVD88.
• Consultant shall prepare an AutoCAD base drawing of the site and general surroundings.
• Research all information pertinent to the project such as records and documents in order to complete the project.
• The City will provide any and all as-built and record drawings available. The Consultant will need to work with local utility companies to obtain utility record drawings.
• Consultant shall identify all existing utilities within the project limits and potential conflicts during the design phase. Send notices to relocate and coordinate with all utilities including the City of Salinas . Perform all potholing as necessary for potential conflicts with utilities. The project schedule shall include provisions for the utility purveyors to physically relocate or adjust their utilities/facilities.
• Provide necessary Right of Entry exhibits and TCE legal descriptions and plat(s) for each property/parcel requiring the need for the purposes of removal, demolition, and construction of improvements.
• The Consultant shall use record maps to obtain right -of-way lines. All work shall remain within the City’s property and right-of-way lines will be shown for reference only.
• Perform hazardous material sampling analysis, assessment, and survey for all surface/sub-surface structures (including, but not limited to asbestos, lead, soil and groundwater contamination, etc.) within areas impacted. Survey shall be performed by a Qualified Environmental Professional or Consultant licensed and certified to practice in the State of California.
• Provide a hazardous materials report and abatement/removal specifications.

Abatement specifications shall conform to all applicable codes, ordinance, rules, regulations, orders, and other legal requirements of local, state, and federal agencies (e.g., City of Salinas, Monterey Bay Air Resources District, Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 372520

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
Cal/OSHA).
• Consultant shall identify potential impacts and determine the improvements for on-site and off-site areas.
• Prepare appropriate environmental documents to satisfy the requirements of the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). Environmental findings should be submitted to City of Salinas Planning Department for CEQA and Caltrans for NEPA. • The Environmental Initial Study must identify significant environmental impacts for this project and document the mitigating measures to be included in the project. Consequently, the Consultant shall prepare the environmental documents, and distribute legal notices to affected residents / business operators.

Task 3: Draft Plans, Specifications and Estimates
• The Consultant shall develop 1 set of draft PS&E documents for BPMP L 5045(046). The Consultant shall coordinate with the City to resolve design questions or for clarification of details in advance of submitting draft documents. Draft PS&E documents should be near final condition at 60%. • The City will provide comments to the Draft 60% PS&E submittal. The Consultant shall develop a comment response form. The Consultant will provide a response to every comment received from the Draft 60% PS&E submittal.

Task 4: Final Plans, Specifications and Estimates
• The Consultant shall develop 1 s et of final PS&E document for BPMPL 5045(046). Final PS&E documents will be complete and ready to advertise. The consultant will provide all AutoCAD Civil 3D (2022 to latest edition) files for the final plans and base maps. PS&E package shall include Hazardous Materials Testing Report and abatement specifications, and general and technical specifications.
• Engineer’s cost estimate should include all contract bid items. Quantity calculations shall be prepared, and unit costs developed to prepare an accurate cost estimate. Backup information used to estimate quantities and unit prices shall be provided to the City. A cross reference check shall be provided to the City ensuring that each item in the Engineer’s Estimate is properly noted and described, including method of payment, with the contract specifications and that the specifications items of work are included in the estimate.

Task 5: Construction Support
• Provide on-going support services as required during the construction phase for any questions/clarifications from the Contractor and/or any revisions that may be necessary due to unforeseen conditions including appropriate number of submittal reviews. Propose for a not-to-exceed” dollar amount within the cost for proposal for BPMPL 5045(046).

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 373521

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
• Attend pre-bid meeting and provide bid assistance with questions and addenda. • Attend in all pre-construction meetings with the Contractor and City staff. • If necessary, the Consultant may be asked to respond to request for information (RFIs) during the construction phase of the project.
• If necessary, the Consultant may be asked to respond to requested materials submittals.
• Provide as-built plans.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 374522

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
Appendix
APPENDIX 2

BRIDGE LIST

COUNTY

LOCATION AGENCY BRIDGE

NUMBER LOCATION FACILITY

INSERSECTED

SUFFICIENC

Y RATING
SD/FO

STATUS WORK DESCRIPTION
DECK
AREA
(SQUARE

METERS)
BPMPL 5045(046)
MONTEREY SALINAS 44C0168 FRONT ST EAST FRONT
STREET 88.8 NOT SD

METHACRYLATE SEAL, PATCH

POTHOLE(S), REPAVE AC

APPROACH ROADWAY, REPLACE

JOINT SEALS AT ABUTMENTS,

SMOOTH TRANSITIONS FROM TOP

OF ABUTMENTS BACKWALLS

AND DECK ELEVATION
624
MONTEREY SALINAS 44C0039L 0.3 MI N ABBOT ST UP RR &
AMTRAK 56.2 SD

PATCH SPALLS AND UNSOUNDS

CONCRETE, POLYESTER

CONCRETE OVERLAY ON DECK,

REPLACE JOINT SEALS, CLEAN

AND PAINT STEEL

SUPERSTRUCTURE
2490
MONTEREY SALINAS 44C0039R 0.3 MI N ABBOT ST UP RR &
AMTRAK 69.4 SD

REPLACE JOINT SEALS, CLEAN

DIRT FROM BEARINGS AT EACH

ABUTMENT SEAL, PATCH SPALLS

AND UNSOUND CONCRETE,

POLYESTER CONCRETE

OVERLAY ON DECK, REAPIR

SPALL(S), SPLICE SEVERED

TRANSVERSE REBARS
2538
BPMPL 5045(047)
MONTEREY SALINAS 44C0105

0.2 MI E

CONSTITUTION
BLV

GABLILAN
CREEK 59.1 NOT SD

REPAIR BENT SECTION OF

CORRUGATED INVERT OF PIPE,

PREVENT FURTHER CORROSION

ALONG INVERT OF STEEL PIPE

CULVERT, INVESTIGATE AND

PROVIDE ADEQUATE SCOUR

MITIFATION AT BOTH ENDS OF
CULVERTS.
184
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 375523

City of Salinas
Bridge Preventive Maintenance Program BPMPL 5045(046)
Request for Proposals
February 25, 2026
Appendix
APPENDIX 3

BRIDGE LOCATION MAP

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 376524

Attachment - C
Attachment C
DEPARTMENT OF INDUSTRIAL RELATIONS’ STATE LABOR CODE
Labor Law Requirements
(CCR Title 8, Section 16421)

This public works project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). All wo rk shall be in accordance with wage scales and applicable determinations made by the Director of the DIR, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with §1771.

Penalties for violations may be applied by th e DIR pursuant to the Labor Code §1813 and §1815. The Contractor shall indemnify, hold harmless, and defend the City (with counsel reasonably approved by the City) against any claim for damages, compensation, fines, penalties, or other amounts arising out of the failure or alleged failure of any person or entity (i ncluding Contractor and its subcontractors) to pay prevailing wages as determined pursuant to La bor Code §1720, and hereby agrees to, §§1771-1774; to employ apprentices pursuant to Labor Code §1777.5 et seq., and/or to comply with the other applicable provisions of Labor Code §1720 et seq., §§1771-1774, §1777.5 et seq., and the implementing regulations of the DIR in connection with the scope of work. This indemnification section shall survive the expiration of the Term.

The Federal and State Labor Law requirements applic able to the Agreement are composed of, but not limited, to the following items:

1. Payment of Prevailing Wage Rates: All contractors, including subcontractors, shall pay no less than the prevailing rate of wages (Labor Code §1775), including the rates for holidays and overtime work (Labor Code §§1813 and 1815), to all worker s employed in the execution of the contract (Labor Code §1774), pursuant to Labor Code §§1720-1784. The prevailing rates are those issued as wage determinations by the DIR, for each craf t, classification and type of work. The current wage rate information can be found at the DIR’s website at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm.

Copies of the prevailing rate of per diem wages are on file at City’s Public Works Department (principal place of office). Contractor shall post a copy of the determination of the Director of DIR of the prevailing rate of per diem wages at each job site.

2. Apprentices: Contractor and subcontractors shall empl oy registered apprenti ces on this public works Agreement pursuant to Labor Code §1777.5. All contractors on this project (prime and subcontractors) are required to submit the Division of Apprenticeship Standards’ (“DAS”) Public Works Contract Award Information (DAS 140) form to all applicable apprenticeship committees no later than 10 days before commencing work. Additionally, all contractors are required to request registered apprentices (DAS 142 form).

Penalties for failure to p ay prevailing wages (for non -exempt projects) and failure to employ apprentices include forfeitures and debarment under Labor Code §§1775 and 1777.7.

3. Certified Payroll Records : All contractors, incl uding subcontractors, must maintain and file certified payroll records (“CPRs”) pursuant to Labor Code §1776. Additio nally, all contractors and subcontractors must furnish certified payroll records into the DIR’s Electronic Certified Payroll Reporting (“eCPRs”) database
(https://efiling.dir.ca.gov/eCPR/pages/eCPROnlineForm.jsp). Penalties apply to Contractor and any Subcontractors for failure to do so under Labor Code §1777.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 377525

Attachment - C

4. Subcontracting: Contractors are required to list all subcontractors hired to perform work on this public works agreement.

5. Proper Licensing/Registration: All contractors and subcontrac tors are required to be properly licensed, in accordance with the Provisions of Chapter 9 of Divi sion 3 of the Business and Professions Code and subject to the requirements of §4104 of the Public Contract Code. In addition, all contractors including subcontractors must submit proof of current registration to perform public work, pursuant to Labor Code §1771.1. Contractors are re quired to be properly licensed and to require all subcontractors to be properly licensed. Penalties for employing workers while unlicensed under Labor Code §1021 and under the California Contractors License Law, found at Business and Professions Code §7000 et. seq.

6. Job Site Notices: Contractors are required to post all required notices (posters) on the job site in an area accessible to all workers, including subcontractors. Posters must be readable and placed in visible areas allowing workers to access the posters before, during, and after work shifts. Jobsites with multiple locations must include a portable poster board to ensure continued access to the information. Posters placed in foreman, supervisor, or employee vehicles, in an offsite job trailer, or inside a temporary restroom do not meet the posting requirement.

Posters may be printed from
the DIR’s website at: http://www.dir.ca.gov/wpnodb.html.

7. Nondiscrimination in Employment – Equal Employment Opportunity (“EEO”) :

Employment discrimination is prohibited, pursuant to Labor Code §1777.6, the Government Code, and Title VII of the Civil Rights Act of 1964.

8. Kickbacks Prohibited: Contractors and subcontractors are prohibited from recapturing wages illegally by accepting or extracti ng “kickbacks” from employee wa ges pursuant to Labor Code §1778.

9. Acceptance of Fees Prohibited : Contractors and subcontractor s are prohibited from accepting fees for registering any person for public work or for filling work orders on public works contracts, pursuant to Labor Code §§1779 and 1780.

10. Unfair Competition Prohibited: Contractors and subcontractor s are prohibited from engaging in unfair competition as specified under Business and Professions Code §§17200 - 17208.

11. Workers’ Compensation: Contractors and subcontractors must be properly insured for Workers’ Compensation under Labor Code §1861. Contractor hereby represents that Contractor is aware of the provisions of Section 3700 of the Labor Code, which require every employee to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor will comply with such provisions before commencing the performance of the work of this agreement.

12. OSHA: Contractors and subcontractors must abide by the Occupational, Safety, and Health Laws and regulations that apply.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 378526 City of Salinas, Proposal for Bridge Preventive Maintenance Program | CL1

PROPOSAL FOR
Bridge Preventive
Maintenance
Program (BPMP),
BPMPL 5054(046)
Proposal No. CISAL.260140
6 Quail Run Circle, Suite 203
Salinas, CA 93907
831.205.5880
www.mnsengineers.com
March 18, 2026

PREPARED FOR THE

CITY OF

SALINAS
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 379527
• PLANNING • ENGINEERING • CONSTRUCTION MANAGEMENT • SURVEYING 1 City of Salinas
Attn: Jonathan Esteban, Engineer
200 Lincoln Avenue
Salinas, CA 93901
March 18, 2026
RE: Proposal for Bridge Preventive Maintenance Program (BPMP), BPMPL 5054(046)
Dear Mr. Esteban,
MNS Engineers, Inc. (MNS) appreciates the opportunity to submit this proposal for the Bridge Preventive Maintenance Program (BPMP) for the City of Salinas (City). Since 1962, MNS has provided quality infrastructure consulting services to municipalities throughout California but especially along the Central Coast.

We possess extensive successful BPMP project experience. We find ourselves uniquely qualified for these services within the State of California where consultants are rarely certified as National Highway Institute (NHI) bridge safety inspectors—highly valuable expertise for successful BPMP development and implementation.

BKF and MNS are actively merging and are now legally partnered to deliver your projects as one integrated team. This partnership brings together two trusted firms with complementary strengths, deeper agency experience, and a broader geographic reach. Clients benefit from enhanced capabilities, expanded resources, and the same reliable teams they already know.

By uniting our expertise, we provide faster, smarter delivery and holistic solutions that create enduring value for the communities we serve.

Our Team’s Core Benefits

PROFESSIONAL AND QUALIFIED TEAM
Leading the MNS team is Project Manager, Kyle Turner, PE, CBI. Kyle’s career spans 20 years of extensive bridge design and inspection experience, from the smallest of pedestrian bridges to the largest concrete cable-stayed bridge in the world (spanning the Panama Canal). Kyle brings a technical competence-based, service-oriented, communicative style to his role as Project Manager and has led multiple successful BPMP projects throughout Southern California. Bridge Lead, Chad Harden, PE, SE, CBI, has dedicated his 23+ year career to improving the safety and performance of transportation infrastructure throughout California with a focus on seismic and flood hazards and resiliency. Chad also holds the non-redundant steel tension member (NSTM) inspection certification from NHI and serves as the Practice Technical Director. Quality Manager, Dina Kasawdish, PE, brings more than 15 years of bridge and structural engineering experience with a strong background in project management, design, coordination, and quality control across a wide range of transportation infrastructure projects, including highways, freeways, local roads, railroads, and river crossings.

Her expertise includes managing design efforts and leading multidisciplinary teams through all phases of project delivery.

HEADQUARTERS OFFICE
201 N. Calle Cesar Chavez,
Suite 300
Santa Barbara, CA 93103
805.692.6921 Office
www.mnsengineers.com

FIRM DETAILS
Legal Name
MNS Engineers, Inc.

Firm Ownership Type
C-Corporation
Year Firm Established
1962
California Department of
Industrial Relations (DIR)
No. 1000003564
Local Office
6 Quail Run Circle, Suite 203
Salinas, CA 93907
831.205.5880
Project Manager and
Authorized Signature
Kyle Turner, PE, CBI
760.908.2858 Mobile
[email protected]
Bridge and Structures
Practice
Technical Services
» Design and analysis
» Seismic evaluation and
retrofit
» Emergency repairs
» Preventative maintenance
» Safety inspections
» Load ratings
» Construction support
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 380528
• PLANNING • ENGINEERING • CONSTRUCTION MANAGEMENT • SURVEYING 2• PLANNING • ENGINEERING • CONSTRUCTION MANAGEMENT • SURVEYING 2 MNS provides a robust Bridge Engineering team highly available and motivated to drive this project for the City. We have conducted similar work to that requested by this RFP as showcased by our diverse presentation of experience and projects. While we propose to perform all aspects of this project with internal capabilities, we have a vast partner network of highly qualified consultant firms that range the spectrum of technical specialties.

Our clients trust us to drive project success and deliver consistent quality. This is only possible through teamwork and a culture built on mutual support. From the Project Manager to the Engineer-in-Training, we work as a team with our clients and partners. We recognize our work as a public service and our number one priority is always the safety of the traveling public.

SIMILAR PROJECT EXPERIENCE
Our similar project experience for public agencies includes:
» County of Stanislaus, 43-Bridge Preventative Maintenance Project » City of Corona, 32 Bridge Preventative Maintenance Program » City of Rancho Cucamonga, Heritage Community Park Bridge » County of Riverside Flood Control and Water Conservation District, Murrieta Creek Phase 2B Project Improvements at Rancho California Bridge over Murrieta Creek
» San Bernardino County Transportation Authority, Interstate 10 Express Lanes Design-Build Detailed project descriptions and reference information are provided in Section 1.

We are fully committed to giving this project the quality attention it deserves and the City and its residents expect. MNS is devoted to providing the exceptional service required to not only provide a successful outcome, but an enjoyable experience throughout the life of the project. We are especially excited to assist the City in extending the lifespan of its bridge inventory—a worthwhile pursuit that will pay dividends in the long run. Please contact me at kturner@ mnsengineers.com or 760.908.2858 with any questions. Thank you for your consideration and I look forward to hearing from you.

Sincerely,
MNS Engineers, Inc.

Kyle Turner, PE, CBI
Project Manager and Vice President, Bridge & Structures Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 381529
SECTION 1. Qualifications and Experience 4
SECTION 2. Key Staff 11
SECTION 3. Work Plan 14
APPENDIX A. Required Forms and Statements A-1

COST PROPOSAL SEPARATE SEALED ENVELOPE (MAILED HARD COPY )

CONTENTSCONTENTS
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 382530
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 4 About MNS
Established in 1962, MNS provides quality infrastructure consulting services to the transportation, water resources, and government service markets throughout California.

MNS offers a proven depth of resources and services
that allow us to deliver superior quality and service. Our reputation is built on clear and direct communication and quality services. We support our clients every step of the way.

We offer our clients our experience, capabilities,
and leadership across the spectrum of
infrastructure project types:
» Local, state, and federal grant writing support
» Preliminary engineering and feasibility studies
» Bridge and structure inspection
» Bridge and structural engineering
» California Environmental Quality Act (CEQA)/National
Environmental Policy Act (NEPA) environmental
studies and reporting
» Hydraulic and hydrology and bridge scour analysis
» Bridge/Infrastructure Asset Management
» Preparation of contract documents—plans,
specificiations, and estimates (PS&E)
» Stormwater Pollution Prevention Plan (SWPPP)
» Permitting with counties, cities, Caltrans, and other local, state, and federal regulatory agencies
» Pre-bid and bid phase assistance
» Coordination with project stakeholders and utilities
» Constructability review and construction
support engineering
SECTION 1.

Qualifications and Experience
1 Bridge and Structural Engineering
The MNS Bridge and Structural Engineering team
supports and leads civil infrastructure capital
improvement projects spanning transportation,
government services, flood control, land development,
and water resources disciplines. From concept to
completion and design to preservation, our team
provides preliminary engineering to final structural
design and PS&E, inspection, seismic evaluation,
retrofit, repair, rehabilitation and strengthening, and construction support services for bridges, retaining
walls, culverts, pump stations, maintenance facilities, and other structures.

We maintain extensive experience with Bridge
Preventative Maintenance Program (BPMP) projects, both
Plan Development and Bridge List phases. We also have
experience with other Highway Bridge Program (HBP)
priority project types, including Repair, Seismic Retrofit, Scour Countermeasures, and Replacement.

Permitting and Coordination
Most of our projects require extensive coordination with permitting agencies. We have proven and recognized
experience coordinating with multiple agencies, utilities, and permitting for environmental protection including
US Army Corps of Engineers, US Fish and Wildlife
Services, and State Water Board. Regulatory permits
are common to the projects we manage and we have
an in-depth understanding of the various requirements
and restrictions associated with each permit. Many of
our projects have multiple funding sources, including
local, state, and federal, requiring detailed contract
administration requirements and procedures.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 383531
SECTION 1. QUALIFICATIONS AND EXPERIENCE
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 5 Environmental Services
MNS offers the preparation of environmental documents
that address the full range of environmental and technical issues, with specialists providing technical evaluations, surveys and mapping, and modeling to support CEQA
findings. Our team’s technical analyses are consistent with current best practices and regulatory methodologies, and reports are structured to support the CEQA and NEPA
processes through analysis of direct and indirect impacts and recommended mitigation measures. MNS provides
the following environmental compliance services:

CEQA
» Categorical/Statutory Exemption
» Section 15183 Compliance Memorandums
» IS/MND
» Environmental Impact Reports (EIR)
NEPA
» Categorical Exclusions
» Environmental Assessments (EA)
» Findings of No Significant Impacts (FONSI)
» Environmental Impact Statements (EIS)
Land Surveying
Our land surveying department is comprised of municipal surveying, right-of-way (R/W) engineering, design
surveying, and construction staking services.

R/W Engineering. Our R/W Engineering Division has
excellent working knowledge of policies and procedures
regarding R/W acquisition and tailor our products
to match local agency requirements. We also have
experience in providing early project support preparing R/W data sheets and associated cost estimates. We also
provide monument preservation services typical for
roadway construction projects.

Design Surveying. Our Design Surveying Division has
extensive experience in R/W, boundary and easement
retracement, ground, aerial and bathymetric topographic mapping, utility mapping, as-builts, and three-
dimensional (3D) scanning survey data collection. Typical projects encompass roadways, bridges, pipelines, and
municipal projects including water, recycled water, and wastewater processing and treatment plants.

Construction Surveying. Our Construction Surveying
Division provides construction surveying for water
treatment facilities, pipelines, roadways, bridges,
retaining walls, and multiple-story buildings. We provide stability monitoring for projects requiring excavation
near adjacent structures and monument preservation
services as needed.

Project Funding Administration
For over 60 years, MNS has been successfully delivering Caltrans and public works projects involving federal,
state, and regional funding sources, requiring the project to be administrated in accordance with the Caltrans
Local Assistance Procedures Manual (LAPM), Caltrans
Local Assistance Program Guidelines (LAPG), and Caltrans Construction Manual. We understand the importance of
having detailed and accurate contract administration in order for the agency to receive maximum reimbursement
of the funding allocated to the project.

On average, approximately 75% of our projects are
funded at the federal or state level. Consequently,
we model our procedures, contract administration,
and financial database system in accordance with the
Caltrans LAPM to meet all funding and administration
requirements. In the last decade, we have administered
over $1B in programmable money.

Caltrans Experience
MNS serves on the Technical Transportation Advisory
Committee (TTAC) and has successfully delivered
numerous Caltrans oversight projects. Our firm has expert- level knowledge of Caltrans guidelines, Caltrans LAPM,
Caltrans LAPG, Caltrans Construction Manual, and Caltrans staff coordination.

Project Experience
The projects shown on the following pages are each
meant to represent an example of our experiences with
similar projects or specific components of the proposed project we believe are important to highlight.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 384532
SECTION 1. QUALIFICATIONS AND EXPERIENCE
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 6 County of Stanislaus
Bridge Maintenance Project
Description
MNS is providing survey and R/W, civil and structural engineering, and environmental and regulatory planning services to prepare PS&Es for this 43-bridge, BPMP. The project supports maintenance and rehabilitation of bridges at various locations throughout the county, with bridges constructed from 1911 to 1979 providing local community access and connectivity over important local irrigation canals operated by CCID, MID, PID, SID, SLDMWA, SSJID, and TID. Bridge types include cast-in-place (CIP) concrete slabs, T-beams, and arches, precast girders and CIP and post- tensioned box girders, and built-up and composite steel girders. Substructure types vary from pier walls, concrete and timber piles, spread foundations, and thru-pile extensions. Complex bridges include the Golden State Boulevard overhead of UPRR tracks—a 23-span built-up steel plate girder bridge, the Oakdale-Waterford Highway over Dry Creek—a continuous three-span RC deck arch bridge constructed in 1918, and other river bridge crossings. The team employed a programmatic approach process to manage the Caltrans Local Assistance forms, encroachment permits, and environmental studies. Three teams of bridge engineers performed a detailed inspection of each bridge, led by NHI-certified bridge inspection team leaders from MNS. The bridge inspection documented accessible bridge elements exposed above ground including the bridge approach, barriers, deck, soffit, girders, supports including bents and abutments, wing walls/return walls, and slope lining. The inspection team also completed the Initial Site Assessment (ISA) Checklist which will include a site screening for hazardous materials and petroleum products using the Caltrans ISA Guidance Document. The bridge inspection and subsequent work recommendations and associated PS&E deliverables follow the guidance of the AASHTO Manual for Bridge Evaluation (MBE), the Bridge Inspector’s Reference Manual (BIRM, 2022 NBIS), and by reference, requirements of Federal Highway Administration (FHWA) Bridge Inspector’s Reference Manual (BIRM).

LOCATION
Stanislaus County, CA

CONTRACT VALUE
$1.4M

CONSTRUCTION COST
$5M
DATES
2025 - current

PROJECT OUTCOME
On time and budget

KEY TEAM MEMBERS
Kyle Turner, Project Manager
Chad Harden, Bridge Lead

REFERENCE
Nathan Machado
Engineer III
209.525.4130
[email protected]

RELEVANT PROJECT EXAMPLES

KEY SIMILARITIES
BPMP w/ Multiple
Sites
Bridge Inspection
R/R Coordination
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 385533
SECTION 1. QUALIFICATIONS AND EXPERIENCE
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 7 City of Corona
32 Bridge Preventative Maintenance Program
Description
Kyle led this Plan Development phase BPMP project for the City of Corona. The project scope consisted of reviewing all existing documentation of each bridge, inspecting all 32 bridges in the City’s inventory in order to confirm previously documented deficiencies and document new or expanded deficiencies; quantifying deficiencies; recommending repair types; developing cost estimates; and compiling all documentation into a single BPMP Report. The Report included a list prioritizing bridges for repair based on an algorithm developed in conjunction with City criteria, including consideration of available funding. Ultimately, the main project objective was to set up the Bridge List phase so the project could run smoothly and efficiently.

LOCATION
Corona, CA

CONTRACT VALUE
$250K

CONSTRUCTION COST
N/A
DATES
2023 - 2024

PROJECT OUTCOME
On time and budget

KEY TEAM MEMBERS
Kyle Turner, Project Manager

REFERENCE
Ismael Rivera
Project Manager
951.736.2304
[email protected]

RELEVANT PROJECT EXAMPLES

KEY SIMILARITIES
BPMP w/ Multiple
Sites
Bridge Inspection
R/R Overheads
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 386534
SECTION 1. QUALIFICATIONS AND EXPERIENCE
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 8 City of Rancho Cucamonga
Heritage Community Park Bridge
Description
MNS provided structural peer review and independent PS&E check services for the Heritage Park Bridge over Demens Creek Channel, providing multi-modal access (vehicular, pedestrian, and equestrian) between Heritage Park and the Outdoor Equestrian Facility. The project replaces three existing timber bridges with a single cast-in-place slab bridge to maintain access to the equestrian facilities, trails, and Fire District emergency response staging area. The bridge improvements are subject to permitting with both United States Army Corps of Engineers (USACE) and San Bernardino County Department of Public Works (SBCDPW). MNS supported the City to guide the Project Engineer of Record to adhere to Caltrans design criteria and conventional bridge practice for PS&E delivery, enhancing the project’s structural integrity, safety, and constructability. MNS supported the City’s efforts for effective communication and collaboration with the Project Engineer of Record to ensure the project met critical final deadlines for funding.

LOCATION
Rancho Cucamonga, CA

CONTRACT VALUE
$330K

CONSTRUCTION COST
$3M
DATES
2025 - current

PROJECT OUTCOME
On time and budget

KEY TEAM MEMBERS
Kyle Turner, Principal-in-
Charge
Chad Harden, Project
Manager

REFERENCES
Romeo David
Associate Engineer
909.774.4070
[email protected]
Marlena Perez
Principal Engineer
909.774.4058
[email protected]

RELEVANT PROJECT EXAMPLES

KEY SIMILARITIES
Caltrans Standards
Multi-Agency
Coordination
Construction
Support
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 387535
SECTION 1. QUALIFICATIONS AND EXPERIENCE
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 9 County of Riverside Flood Control and Water Conservation District Rancho California Bridge and Winchester Road Bridge over Murrieta Creek Description
MNS performed capacity evaluation of the existing Rancho California Bridge (Phase 2B) and Winchester Road Bridge (Phase 2C) crossings over Murrieta Creek, due to channel modifications as part of the USACE Murrieta Creek Project Improvements. The Murrieta Creek improvements project will permanently lower the creek invert by approximately 5 feet and 10 feet at the Rancho California and Winchester Road bridges, respectively, to achieve an Ultimate stream profile, potentially affecting the stream loading on the bridge and the resulting pile capacity due to the change in soil overburden over the piles.

At Rancho California Bridge, the team evaluated the structural and geotechnical capacity of the bridge foundation subjected to multiple live load vehicles and stream forces for 100, 200, and 500-year channel events, and in multiple loading situations including the existing condition, construction condition for excavation adjacent to footings, and the ultimate condition with installation of a grouted stone scour countermeasure at a lowered invert elevation. The team delivered an exhaustive review and analysis in two months to help USACE and the District meet their bid and grant funding schedule. The load rating demonstrates that the proposed Murrieta Creek improvements reduce stream loading on the existing Rancho California Bridge and improve conditions for foundation stability.

Following our successful delivery of solutions for Phase 2B, MNS evaluated the effect of the modified channel configuration at Winchester Road Bridge. While the stream configuration reduced hydraulic demands, this location had additional complexity due to scour without the benefit of a countermeasure, and is subject to liquefaction and lateral spreading.

LOCATION
Riverside County, CA

CONTRACT VALUE
$206K

CONSTRUCTION COST
$117M
DATES
2024 - current

PROJECT OUTCOME
On time and budget

KEY TEAM MEMBERS
Kyle Turner, Project Manager
Chad Harden, Structures Lead

REFERENCES
Rob DeMeritt
Associate Engineer
951.955.9322
[email protected]
Julianna Adams, Emergency
Management and
Government Affairs
951.955.1299
[email protected]

RELEVANT PROJECT EXAMPLES

KEY SIMILARITIES
Bridge Inspection
Structural Evaluation
Agency
Coordination
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 388536
SECTION 1. QUALIFICATIONS AND EXPERIENCE
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 10 San Bernardino County Transportation Authority (SBCTA)
Interstate 10 Express Lanes Design-Build
Description
This $673M project involved the design and construction of 10 miles of improvements to implement dual express lanes in each direction of Interstate 10, from the Los Angeles/San Bernardino County line to east of the Interstate 10/15 interchange. To accommodate the added express lanes, the project has widened or replaced 20 bridge structures, including six overcrossing replacements, two undercrossing replacements, seven undercrossing widenings, and five bridge widenings over channels. The project involved bridge maintenance improvements including barrier replacement, spall and damage repair, and deck overlay of multiple bridge structures. All bridges were load rated as part of the construction phase. Significant design and construction challenges included complex and highly skewed bridges, staged freeway bridge replacements, and maintenance of traffic.

Complex bridge analysis was conducted for seismic pushover analysis, superstructure design, and stress analysis at each stage of erection, deck placement, and post-tensioning. Chad led and trained a nationwide team of engineers to deliver the design and PS&E for 10 bridge widenings and replacements, special structures, and over 40 special-designed retaining walls in an accelerated 18-month schedule. Successful and timely delivery of the structures’ milestones required adherence to the project quality management program, constant collaboration between the SBCTA, Caltrans, Design, and Construction, and daily or weekly coordination between all disciplines and partners including roadway, structure, drainage, maintenance of traffic and intelligent transportation systems, utility relocation design, tolling, signals, lighting, landscape architecture, and survey. As part of the work program, Chad coordinated and recorded seismic design training modules, led by himself and senior staff, for a consistent design approach across the team.

Services were provided by Kyle and Chad prior to joining MNS.

LOCATION
Riverside County, CA

CONTRACT VALUE
$28M

CONSTRUCTION COST
$673M
DATES
2024 - 2025

PROJECT OUTCOME
On time and budget

KEY TEAM MEMBERS
Kyle Turner, Bridge Engineer
Chad Harden, Structures Lead

REFERENCES
Sal Chavez
Project Delivery Manager
909.884.8276
[email protected]
Justin Cheaney, Structures
Manager, Lane Security
Paving Joint Venture
909.264.2965
[email protected]

RELEVANT PROJECT EXAMPLES

KEY SIMILARITIES
Maintenance Repair
Designs
Multiple Sites
Construction
Support
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 389537
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 11 2 SECTION 2.

Key Staff
Organizational Chart >> DETAILED RESUMES
are available upon request.

PROJECT MANAGER
Kyle Turner, PE, CBI

BRIDGE ENGINEERING
Chad Harden, PE, SE, CBI
Mike Embley, PE
Andres Lozano, PE, CBI

ENVIRONMENTAL
Debra Leight

REGULATORY PERMITTING
April Nakagawa

TRAFFIC
Tony Salas, PE (WA)
SURVEY
Chris Vandrey, PLS, CFedS

CULTURAL RESOURCES
Reilly Murphy, RPA

PROJECT SUPPORT TEAM
The key to a successful project is a highly qualified team. We are confident our professional and experienced team will provide the City with quality services under this contract. Our team was assembled to meet the specific elements and needs for this contract. This section provides the requested experience of our Project Manager, as well as detailed resumes of our supporting staff.

We offer the following team of professionals to work with City staff, keeping these key objectives in mind:
» Quality service and project deliverables
» Time and budget efficiency
» Regular communication and responsiveness
» Application of local knowledge and technical and practical expertise » Open minds and sincere effort
» Public service as a priority

QUALITY MANAGER
Dina Kasawdish, PE
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 390538
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 12 SECTION 2. KEY STAFF
Key Team Members
Kyle Turner, PE, CBI
ROLE Project Manager
YEARS EXP 20

LICENSE/

CERTIFICATE
Professional Civil
Engineer, CA No. 86211;
FHWA-NHI-Certified
Bridge Inspector (CBI)

EDUCATION
» MS, Structural
Engineering,
University of
California, San Diego,
CA
» BS, History, United
States Naval
Academy, Annapolis,
MD
Mr. Turner is a
leader,
communicator, and
technical problem
solver with a diverse
set of professional experiences. Kyle
worked on the design team for the
Atlantic Crossing of the Panama
Canal, a world record-setting
concrete segmental
cable-stayed bridge.

Sample projects (in addition to those
in Section 1) include:
» City of Indian Wells, 8-Span Golf
Cart and Pedestrian Bridge over
Whitewater River BPMP Project
» City of San Diego, 16
Bridge BPMP Project
» Tennessee Department of
Transportation, Hernando de
Soto Tied-Arch Bridge over
Mississippi River, Rope-Access
Bridge Inspection
» City of Oceanside, Hill Street Multi-
Span Steel Arched Deck Truss over
San Luis Rey River, Rope Access
Bridge Inspection and Load Rating
» San Bernardino County, National
Trails Highway (Route 66) over
Sombra Ditch Emergency
Inspection and Repair PS&E Design
Dina Kasawdish, PE
ROLE Quality Manager
YEARS EXP 15
LICENSE Professional Civil
Engineer, CA No. 84019

EDUCATION
» BS, Structural
Engineering,
University of
California, San Diego,
CA
Ms. Kasawdish has
over 15 years of
bridge and structural
engineering
experience with a
strong background in project
management, design, coordination,
and quality control across a wide
range of transportation infrastructure
projects, including highways,
freeways, local roads, railroads, and
river crossings. Dina’s expertise
includes managing design efforts
and leading multidisciplinary teams
through all phases of
project delivery.

Sample projects include:
» City of Torrance, Prairie Avenue
Bridge Rehabilitation
» City of Temecula, Interstate 15/
French Valley Parkway Interchange
Improvements, Phase II
» City of Encinitas/SANDAG, El Portal
Pedestrian Underpass
Chad Harden, PE, SE, ENV SP
ROLE Bridge Lead
YEARS EXP 23

LICENSE
Professional Structural
Engineer, CA No. 5232;
Professional Civil
Engineer, CA No. 67648;
FHWA-NHI-130092
Load and Resistance
Factor Rating of
Highway Bridges;
FHWA-NHI-130056
Safety Inspection of
In-Service Bridges for
Professional Engineers
Cal-OES Safety
Assessment Program
(SAP) Evaluator
Certification, No. 92718;
Envision Sustainability
Professional, CA No.
70177

EDUCATION
» MS, Structural
Engineering,
University of
California, Irvine, CA
» BS, Civil Engineering,
University of
California, Irvine, CA
Mr. Harden has over
23 years’ experience
in project delivery for
structure planning,
design, inspection, and
PS&E. Chad’s work spans a diverse
range of structure types and services
including bridge design and load
rating and existing
structure evaluation.

Sample projects (in addition to those
in Section 1) include:
» County of Ventura, Old Telegraph
Road Emergency Bridge Inspection
» SBCTA, Interstate 15 Corridor
Freight and Express Lanes PS&E
» Orange County Transportation
Authority, Interstate 405 Corridor
Express Lanes Design-Build
» InSite Development Group, Entry
Road Overhead Bridge over
UPRR in Pico Rivera
» Crown Valley Parkway Overhead
Bridge Widening over SCRRA
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 391539
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 13 SECTION 2. KEY STAFF
Staff/Role Firm Credentials Yrs
Exp Select Project Experience
Mike Embley, PE
Bridge Engineer
MNS » Professional Engineer, CA No. 90710
» FHWA-NHI-130092 Load and Resistance Factor
Rating of Highway Bridge
» MS, Civil Engineering (Structural Emphasis),
Brigham Young University, Provo, UT
» BS, Civil and Environmental Engineering, Brigham
Young University, Provo, UT
13 » Rancho California Road Bridge over
Murrieta Creek Phase 2B, Riverside
County Flood Control District
» Plan Check for Santa Paula Creek Bridge
over Santa Paula Creek, Ventura County
Watershed Protection District
» Interstate 10 Corridor Express Lanes
Design-Build, SBCTA
» Heritage Park Bridge Replacement, City of
Rancho Cucamonga
Andres Lozano, PE, CBI
Bridge Engineer
MNS » Professional Civil Engineer, CA No. 93285
» Certified Bridge Inspector (CBI), Safety Inspection
of In-Service Bridges for Professional Engineers,
FHWA-NHI-130056, National Highway Institute
» MS, Structural Engineering, University of
California, Irvine, CA
» BS, Civil and Environmental Engineering,
University of California, Irvine, CA
» AS, Mathematics, Mendocino College, CA
8 » Marin County Bridge Preventative
Maintenance Plan, County of Marin
» Interstate 10 Corridor Express Lanes
Design-Build, SBCTA
» Santa Ana River Trail Aliso Canyon Bridge,
County of Riverside
» Interstate 10 Jackson Bridge Overcrossing
Replacement, Coachella
Debra Leight
Environmental Lead
MNS » BA, Environmental Analysis and Design,
Global Sustainability Minor, University of
California, Irvine, CA
25 » Big Bear Lake/Rathbun Trail Pedestrian
Bridge Project, SBCTA
» Cary-Haas Bridge Replacement Project,
City of San Leandro
» Highwood Drive Box Culvert at
North Babb Creek Feasibility Study,
City of San Jose
April Nakagawa
Regulatory Permitting
Lead
MNS » Professional Wetland Scientist (PWS)
Certification No. 3961
» California Rapid Assessment Method (CRAM) for
Riverine Wetlands-Certified Practitioner
» Wetland Delineator Certification Program
» MS, Environmental Studies, California State
University, Fullerton, CA
» BA, Anthropology, California State
University, Fullerton, CA
9 » Pu’éska Mountain Parkway Bridge
Project, Brookfield Properties and
City of Temecula
» Hayes Avenue Emergency Bridge
Replacement Project, City of Murrieta
» Meloland Bridge Replacement Project,
Imperial County Public Works Department
Tony Salas, PE (WA)
Traffic Engineer
MNS » Professional Civil Engineer, WA No. 20101200
» BS, Civil Engineering, emphasis in
Transportation, California State Polytechnic
University, Pomona, CA
14 » Interstate 10/Cherry Valley Interchange,
City of Calimesa
» West Street Road Diet - Traffic Signal
Improvements, City of Soledad
Chris Vandrey, PLS,
CFedS
Surveyor
MNS » Professional Land Surveyor, CA No. 8783
» Certified Federal Surveyor, No. 1734
» Coursework, Los Angeles Pierce College and Los
Angeles Mission College, CA
25 » On-Call Municipal Surveying Services,
City of Salinas
» On-Call City Surveying Services,
City of Greenfield
Reilly Murphy, RPA
Cultural Resources
MNS » Registered Professional Archaeologist
(RPA), No. 36341384
» MA, California State University, Los Angeles, CA
» BA, University of California, Los Angeles, CA
16 » Phase I Survey and Extended Phase
I Testing for the Martin Resorts
Pedestrian Bridge Project, Martin
Resorts, Pismo Beach
» Cultural Resource Management Support,
Fort Hunter-Liggett, Monterey County
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 392540
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 14 SECTION 3.

Work Plan
Project Understanding
The City of Salinas is advancing improvements through
the Bridge Preventative Maintenance Program (BPMP) to
preserve critical transportation infrastructure, extending the service life of existing bridges within the City’s
inventory. The bridges included in this program exhibit deterioration typical of aging bridge structures exposed to traffic loading, environmental exposure, and long-
term service conditions. Preventative maintenance (PM)
and targeted repairs are therefore necessary to maintain structural integrity, ensure public safety, and reduce long- term lifecycle costs.

The proposed project will develop repair strategies and construction documents for three bridges within the
City’s inventory:
» Sanborn Road Over Union Pacific Railroad (UPRR) &
AMTRAK – Bridge No. 44C0039L
» Sanborn Road Over UPRR & AMTRAK –
Bridge No. 44C0039R
» East Market Street Over East Front Street –
Bridge No. 44C0168
Recent bridge inspection reports have identified
deterioration of several bridge elements including
deck surfaces, joint seals, concrete elements, and steel components. Preventative maintenance repairs have been
recommended to address these deficiencies and restore
the bridges to a state of good repair.

The City of Salinas’ goal for this project is to develop a biddable PS&E package that is compliant with
requirements, policies, and procedures of the Caltrans
BPMP Guidelines for Local Agencies, the Highway Bridge
Program (HBP), and the Federal Highway Administration
(FHWA). Our team is well-versed in providing BPMP
PS&E packages that meet funding agency requirements
and ultimately reduce long-term cost and risk over the
lifespan of these valuable City assets.

Our Project Manager and other team members have
performed BPMP PS&E phase projects for multiple
agencies, including for 16 bridges for the City of San
Diego, 8 bridges for the City of Orange, an 8-span river crossing for the City of Indian Wells, and 43 bridges
for Stanislaus County. We recently assisted in acquiring funding through the Caltrans BPMP program for the
City of Fontana, and performed the BPMP Planning,
Prioritizing, and Reporting phase project for 32 bridges for the City of Corona.

We understand the funding, technical, and managerial
challenges associated with this project, the solutions
to those challenges, and how to implement them on
time and on budget. Our Project Manager and staff are
dedicated to providing the service necessary to make this project successful.

Project Approach
Based on available bridge inspection reports and the
preliminary bridge list, the anticipated work generally includes deck preservation, localized structural repairs, and improvements to bridge elements vulnerable to
deterioration. Typical repairs expected as part of this BPMP project include:
» Methacrylate deck sealing
» Polyester concrete deck overlays
» Concrete spall repairs and patching of
unsound concrete
» Replacement of deteriorated joint seals
» Cleaning and recoating of steel structural components » Repair of damaged reinforcement and localized
structural elements
» Repaving approach roadways and smoothing
deck transitions
We have assembled a team of competent professionals
to provide the expertise critical to the success of this project, led by a project manager with a history of design, inspection, and experience leading BPMP projects. Our
Bridge & Structures Practice is committed to providing
dedicated staff and leadership to this project to give
the City the highest possible probability of achieving
the desired outcome. We appreciate the opportunity to
present the following approach:
3 Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 393541
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 15 SECTION 3. WORK PLAN
Project Management Approach
Project Manager, Kyle Turner, PE, CBI, has served in
leadership positions at every stage of his life. Educated at the United States Naval Academy in Annapolis, Maryland, his leadership skills were sharpened through experience in the combat zone as a United States Marine Corps Officer, experience as an engineering company founder and
research principal investigator, and structural engineering practice builder. Kyle is accustomed to the responsibilities and pressures of leadership. Kyle’s approach to project management is one of active participation—trust but
verify, two-way communication, transparency, and
ownership. Kyle’s team does not make excuses—they
solve problems. Our goal is not only to deliver a
healthy project, but to make the process an enjoyable
collaboration whereby everybody learns and grows in a
supportive and team-oriented environment.

It takes all project stakeholders to make a project
successful: the client, the consultant team, and oversight.

A good leader understands everyone’s value, assumes
positive intent, and draws the best out of each individual.

A successful outcome is the result of great teamwork, but Kyle understands the burden rests on the Project Manager to overcome the obstacles to that success.

QUALITY MANAGEMENT PLAN (QMP)
Our philosophy is that the Project Manager, Kyle Turner, PE, CBI, assumes complete responsibility for quality across the project. We will implement a QMP, including Quality Assurance (QA) and Quality Control (QC) measures, and
Interdisciplinary Reviews (IDR) at each phase of design.

SCHEDULE AND BUDGET
We developed the project schedule based on durations
of individual scoped tasks, milestones required to be
reached prior to beginning work on any products,
reasonable review times required for oversight, adequate coordination time, our understanding of agency
workflows, and our Project Manager’s ability to keep the project on track through regular communication.

We develop our fee proposals based on a bottom-up
approach, meaning we estimate the number of hours
required for each individual engineer, planner, scientist, surveyor, and leader to complete each scoped task from
concept to approval, multiply by billing rates, and add other direct costs. We understand while this is a business, it is at the expense of the taxpayer. With that in mind, we target our budgets for efficiency, requiring very engaged project and task management.

Design Approach

COORDINATION AND PROJECT DELIVERY
Successful delivery of this project will require close
coordination with City staff, regulatory agencies, and
other stakeholders. Two of the project bridges cross UPRR and AMTRAK corridors, requiring careful coordination
with the railroad operators and adherence to railroad
safety requirements during design development and
construction planning. Based on the current project
scope, access to UPRR R/W (right-of-way) is not
anticipated to be required to support field investigations or design activities. Field review and design development are anticipated to be completed without encroachment
into railroad R/W.

Construction activities, however, are expected to require access to UPRR R/W. The contractor will likely construct a temporary platform suspended from the bridge (and
over the tracks) to facilitate coating removal, containment, and recoating activities. Although the contractor may only require a narrow depth of a 2-foot work area over the
limited areas at the track crossings, this is compounded by the existing bridge minimum vertical clearance, and
adherence to required temporary horizontal construction clearances by UPRR. The contractor will be responsible
for coordinating directly with UPRR and obtaining all
required railroad permits, agreements, flagging services, and approvals in accordance with UPRR requirements.

Our team’s critical first step is to draft a preliminary engineering exhibit to support and submit our application for Right of Entry Agreements, which allow third parties to access UPRR property for short-term tasks such as
painting. MNS will evaluate the required temporary
minimum vertical clearance and if needed, submit an
exemption for UPRR approval.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 394542
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 16 SECTION 3. WORK PLAN
Throughout the project,
coordination meetings and
progress updates will be conducted
to maintain communication,
address potential issues early, and
ensure the project remains on
schedule and within budget.

Following completion of design, we
will provide support during the bid
and construction phases including
responses to contractor questions, review of submittals, and preparation of as-built drawings.

FEDERAL FUNDING AND REGULATORY COMPLIANCE
The project is federally funded through the Highway
Bridge Program and will be administered in accordance
with the requirements of the Caltrans Division of
Local Assistance. As such, all project documentation,
environmental review, and design development must
comply with the Caltrans LAPM and other applicable
federal and state regulations.

Compliance with these requirements will be essential
to maintaining eligibility for federal reimbursement and ensuring a smooth project delivery process.

Environmental documentation will be required to satisfy both the California Environmental Quality Act (CEQA)
and the National Environmental Policy Act (NEPA).

The environmental process will evaluate potential
impacts associated with the bridge repairs and identify appropriate mitigation measures where necessary. In
our experience, it is highly likely that these maintenance repairs results in no adverse impacts for CEQA/NEPA and exemptions/exclusions can be pursued.

PROJECT INVESTIGATION AND EXISTING CONDITIONS
A comprehensive understanding of existing site
conditions will be necessary to support the development of repair designs. The project will include field
investigations and data collection activities including existing topographic survey, bridge condition verification, and utility research.

Additional survey data will be collected if needed to
support preparation of a project base map and identify
existing roadway features, bridge elements, and utilities within the project limits.

When document review is complete and any permissions
required are received, we will dispatch a pair of bridge inspectors, led by a NHI-certified bridge safety inspection team leader, to perform detailed PM inspections
of each bridge. The purpose of these inspections is
to both quantify to a high degree of accuracy each
BPMP-eligible deficiency and to document any other
deficiencies, especially related to safety. The accuracy and completeness of these inspections set up the rest of the project, including construction, for the best possible opportunity to succeed.

DEVELOPMENT OF PS&ES
While we will deliver inspection reports for each bridge, the primary deliverable for this project will be a complete set of PS&Es suitable for construction bidding. The design process will involve evaluation of bridge deficiencies, development of appropriate repair strategies, and
preparation of construction documents that meet City
standards and Caltrans requirements.

For the Sanborn Road OH Left Bridge (Bridge No.
44C0039L), it is recommended in the BPMP Bridge
List to clean and paint steel superstructure. Successful delivery of this scope of work and preparation for
contractor activities requires a clear understanding of the required contractor work activities and preparation for early permitting action items to avoid schedule
impacts. The work program will be well defined with all project stakeholders through the permitting process
and project development team (PDT) meetings. We have
real experience working with contractors, fabricators,
and the Turner-Fairbanks FHWA Coatings and Corrosion
Laboratory, to identify the best coating solutions and
materials for multiple projects and environments.

Our team will prepare draft PS&E documents for City
review and comment, followed by the development of
final construction documents ready for advertisement.

The final PS&E package will include construction plans, Typical "Three-Coat" -
(Polyurethan + Zinc)
Hybrid Coatings - State-of-the-
Art Exhaustive Testing
Õ 20-50% reduced coating cost
Õ ultra-longevity coating life > 50 years
Conventional Zinc Coatings
Figure 2: State-of-the-art, self healing coatings provide enhanced protection through several mechanisms: impermeable barrier properties , chemical bonding , and self- healing capabilities.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 395543
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 17 SECTION 3. WORK PLAN
technical specifications for materials and repair activities according to Caltrans standards, an engineer’s cost
estimate, and supporting documentation required for
federal-aid projects.

As this work includes multiple sites, a well-organized
plan set assists the contractor in planning mobilization activities to maximize efficiency. It also limits complexity and Requests for Information (RFI), making bidding fair and clear and making construction smooth and on time.

Scope of Work
TASK 1 Project Coordination and Management
Effective project management is essential to delivering coordinated, constructible, and BPMP-eligible
construction documents. Field assessments will directly inform design decisions, and active leadership will
be maintained throughout the project to minimize
complexity and maintain schedule and budget control.

SUBTASK 1.1 Project Management
This subtask includes overall project administration,
internal coordination, invoicing, and tracking scope;
schedule; and budget; and providing those regular
updates through monthly progress reports and schedule
lookaheads (including attention to critical path items); and generally supervising and guiding all sub-discipline leads to ensure conformance with the contract provisions. Since this project is funded through the HBP, Local Assistance Program Guidelines [Chapter 6]), it will follow the Caltrans approval process as outlined in the Office of Special
Funded Projects (OSFP) Information and Procedures
Guide and LAPM.

This task will also encompass the Quality Management
Plan (QMP). Project Manager, Kyle Turner, PE, CBI,
assumes all responsibility for quality and will implement the QMP throughout the project. QC is a function of
Quality Management but will be performed and budgeted
for at the discipline level. Kyle will ensure that those QC checks are being performed—a process called QA—which
will be budgeted under this subtask.

SUBTASK 1.2 Project Meetings
Shortly after Notice to Proceed (NTP), we will schedule and provide agenda (and minutes) for a project kick-off meeting to be attended (in-person or virtually) by the
Project Manager and Project Engineer. We will host up to six project development team (PDT) meetings throughout
the course of the project.

SUBTASK 1.3 Project Schedule
We estimate the duration of this project to be six months.

SUBTASK 1.4 Progress Reporting
Progress reports will be provided on a monthly basis
attached to monthly invoices.

Task 1 Deliverables
» Monthly invoices
» Monthly progress reports
» Schedule updates
» Meeting agendas and minutes
TASK 2 Background and Existing Conditions
Accurate data collection and field verification are critical to developing effective preventative maintenance designs.

Field assessments will be led by experienced engineering inspection staff to document and quantify BPMP-eligible and ineligible deficiencies.

SUBTASK 2.1 Data Collection
SUBTASK 2.1.1 OFFICE DATA COLLECTION
We will review available bridge as-built plans,
inspection reports, utility records, R/W information, and related documentation.

TASK 2.1.2 FIELD DATA COLLECTION
Field assessments will be conducted to verify existing
deficiencies and identify any additional deficiencies
requiring attention. Deficiencies will be quantified
and mapped to support design development.

Any immediate safety concerns will be promptly
communicated to the City.

SUBTASK 2.2 Field Review
We will contact the Caltrans District Local Assistance
Engineer (DLAE) to determine whether a formal
field review is necessary for project authorization in
accordance with LAPM Chapter 7 and coordinate with
all stakeholders.

Updated 040726
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 396544
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 18 SECTION 3. WORK PLAN
SUBTASK 2.3 Survey
Survey services will be performed to obtain the data and information necessary to develop a topographic base
map to support proposed improvements. Survey limits
will be minimized and targeted to support efficient design development. All survey data will be prepared in NAD83
California Coordinate System, Zone IV, and NAVD88
vertical datum.

SUBTASK 2.4 Utility Coordination (Optional)
Utilities within and adjacent to the project limits will be identified and coordinated with utility owners as
necessary. Based on the preliminary scope of work,
utilities should not be impacted.

SUBTASK 2.5 Base Mapping
We will develop the R/W base map for each bridge
location based on provided as-built plans and the field survey. We will develop utility base maps as needed.

SUBTASK 2.6 Environmental Documentation
SUBTASK 2.6.1 CULTURAL RESOURCE DESKTOP REVIEW
We will conduct a Cultural Resources Desktop Review
which will include a records search at the Northwestern Information Center (NWIC); review of archival maps and
historic aerial photography archived at the University
of California, Santa Barbara library; a Sacred Lands File Search with the California Native American Heritage
Commission (NAHC or Commission); and procurement of
a contact list of identified tribal stakeholders to consult with on behalf of the project.

SUBTASK 2.6.2 BIOLOGICAL RESOURCES DESKTOP
REVIEW
To support the CEQA Exemption and NEPA Exclusion, and
the Caltrans Preliminary Environmental Study (PES), we
will conduct a desktop biological resources assessment.

Because all work and staging areas will be conducted
from the roadway or developed roadside areas, impacts
to jurisdictional features and special-status species and resources are not anticipated. We will conduct a records search of species known to occur in the area using the
California Natural Diversity Database (CNDDB), California Native Plant Society Rare Plant Inventory, and USFWS
Information for Planning and Consultation (IPaC).

SUBTASK 2.6.3 PRELIMINARY ENVIRONMENTAL STUDY
(PES)
Following the collection of existing site information and meeting with Caltrans to discuss the project, we will
prepare the project-specific Preliminary Environmental
Study (PES) Form, and associated field forms for submittal to Caltrans for approval, which is required by Caltrans as the project is federally funded. The PES Form is intended to be a scoping document to identify the following: the scope of the project, existing conditions of the project area, the potential existence of sensitive environmental resources within the project area, required technical
studies, the responsible or regulatory agencies where
early coordination or consultation is necessary or where approvals and permits are needed, and the NEPA Class
of Action (environmental document classification). The
PES Form will be updated in accordance with Caltrans
guidance provided in the LAPM, Exhibit 6-B: Instructions for Completing the PES Form.

In the event Caltrans determines additional studies are required other than those identified in the draft PES
Form, we can provide the City with a scope and budget to authorize those tasks.

SUBTASK 2.6.4 CEQA DOCUMENT – CATEGORICAL

EXEMPTION (CE)
The proposed bridge improvements propose preventive
maintenance work without permanent impacts. Therefore,
this scope of work provides the necessary work program
to support a CE. Public Resources Code section 15301
categorically exempts projects from CEQA analysis when
the project involves “the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of
existing public or private structures, facilities, mechanical equipment, or topographical features involving no
expansion of existing or former use,” which we believe
applies. The exemption specifically applies to Section
15301(d) for the removal of potential lead based paint.

We will prepare a Notice of Exemption (NOE) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities).

We will complete the NOE form, as well as prepare a
technical memorandum that outlines the proposed
project components and compliance with the
requirements of the State CEQA Guidelines Section 15301.

We will submit a draft of the NOE and Technical Memo to the City for review.

Stricken from Scope // KT 040726
Stricken from Scope // KT 040726
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 397545
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 19 SECTION 3. WORK PLAN
SUBTASK 2.6.5 NEPA DOCUMENT – CATEGORICAL

EXCLUSION (CE)
Based on our understanding of the project description
and potential impacts, we will prepare a Caltrans CE
for the project. The CE would include a detailed project description, analysis of environmental factors and
potential impacts, and documentation of compliance
with other environmental laws. We will review project
details and environmental resources for the completion
of the CE form, including preparation of supporting
technical studies.

SUBTASK 2.7 Right-of-Entry Permit (ROE)
We will prepare and submit the required documentation
to obtain the UPRR ROE permit.

Task 2 Deliverables
» Field review documentation
» Survey/utility base maps (Optional)
» R/W base maps
» Results of Cultural and Biological Desktop Reviews
» Preliminary Environmental Study (PES)
» CEQA/NEPA CEs
TASK 3 Draft Plans, Specifications and
Estimates
SUBTASK 3.1 60% PS&E
Our team will provide the draft plans, list of special
provisions anticipated to be needed for the project,
and engineer’s estimates. Estimates will delineate items eligible and ineligible for reimbursement.

SUBTASK 3.2 Response to Review Comments
We will develop a comment response matrix (CRM) to
track and respond to every comment the City provides
to the 60% PS&E submittal and follow with a Comment
Resolution Meeting.

Task 3 Deliverables
» Draft PS&E submittal
» Comment Response Matrix
TASK 4 Final (100%) Plans, Specifications and
Estimates
The MNS team will make all necessary updates to the
plans, specifications, and engineer’s estimate based on the comments received on the 60% PS&E submittal. We
will respond to a final round of comments and submit
the Final PS&E.

Task 4 Deliverables
» Final PS&E submittal
» Comment Response Matrix
TASK 5 Construction Support
SUBTASK 5.1 Bid Support
The MNS team will provide bid support engineering
services, to include responding to questions from bidders and making any contract addenda as required. We will be available to attend the pre-bid meeting.

SUBTASK 5.2 Construction Support
Our team will provide construction support engineering
services, to include responding to RFIs and reviewing
material submittals. We will be availa)ble to attend the pre-construction meeting and meet with the contractor
to encourage open communication lines. We will provide
as-built plans including all construction updates. We have budgeted a baseline number of hours for these.

Task 5 Deliverables
» Response to bidder’s questions
» Response to RFIs
» Review/Approval of Material Submittals
» As-built plans
Stricken from Scope // KT 040726
KT 040726
KT 040726
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 398546
SECTION 3. WORK PLAN
City of Salinas, Proposal for Bridge Preventive Maintenance Program | 20 ID Task Name Duration Start Finish Predecessors Successors % Complete Free Slack 1 Notice To Proceed 0 days Tue 4/21/26 Tue 4/21/26 3FS+5 days 0% 0 days 2 Task 1 Project Coordination and Management 360 days Tue 4/21/26 Mon 9/6/27 0% 0 days 3 Kickoff Meeting 0 days Mon 4/27/26 Mon 4/27/26 1FS+5 days 5,9,10 0% 0 days 4 Task 2 Background and Existing Conditions 120 days Tue 4/28/26 Mon 10/12/26 0% 0 days 5 Subtask 2.1 Data Collecction 20 days Tue 4/28/26 Mon 5/25/26 3 6,8,7 0% 0 days 6 Subtask 2.2 Field Review 30 days Tue 5/26/26 Mon 7/6/26 5 12 0% 20 days 7 Subtask 2.3 Survey 20 days Tue 5/26/26 Mon 6/22/26 5 8 0% 0 days 8 Subtask 2.5 Base Mapping 30 days Tue 6/23/26 Mon 8/3/26 5,7 12 0% 0 days 9 Subtask 2.6 Environmental Documentation 60 days Tue 4/28/26 Mon 7/20/26 3 18 0% 100 days 10 Subtask 2.7 – RR Right- of- Entry Permit (ROE) 6 mons Tue 4/28/26 Mon 10/12/26 3 18 0% 2 mons 11 Task 3 Draft Plans, Specifications and Estimates 60 days Tue 8/4/26 Mon 10/26/26 0% 0 days 12 Subtask 3.1 60% PS&E 40 days Tue 8/4/26 Mon 9/28/26 6,8 13 0% 0 days 13 City Review Period 15 days Tue 9/29/26 Mon 10/19/26 12 14 0% 0 days 14 Subtask 3.2 Response to Review Comments 5 days Tue 10/20/26 Mon 10/26/26 13 16 0% 0 days 15 Task 4 Final Plans, Specifications and Estimates 35 days Tue 10/27/26 Mon 12/14/26 0% 0 days 16 Subtask 4.1 100% PS&E 20 days Tue 10/27/26 Mon 11/23/26 14 17 0% 0 days 17 City Review Period 10 days Tue 11/24/26 Mon 12/7/26 16 18 0% 0 days 18 Subtask 4.1 Final PS&E 5 days Tue 12/8/26 Mon 12/14/26 17,10,9 21FS+30 days,19 0% 0 days 19 Design Complete 0 days Mon 12/14/26 Mon 12/14/26 18 0% 210 days 20 Task 5 Construction Support 180 days Tue 1/26/27 Mon 10/4/27 0% 0 days 21 Subtask 5.1 Bid Support 30 days Tue 1/26/27 Mon 3/8/27 18FS+30 days 22,24 0% 0 days 22 Subtask 5.2 Construction Support 90 days Tue 3/9/27 Mon 7/12/27 21 23FS+30 days,24 0% 0 days 23 Subtask 5.2 As-Built Plans 30 days Tue 8/24/27 Mon 10/4/27 22FS+30 days 24 0% 0 days 24 Construction Complete 0 days Mon 10/4/27 Mon 10/4/27 22,23,21 0% 0 days 4/21
4/27
Task 2 Background and Existing Conditions 10/12
5/25
7/6
6/22
8/3
7/20
10/12
Task 3 Draft Plans, Specifications and Estimates 10/26
9/28
10/19
10/26
Task 4 Final Plans, Specifications and Estimates 12/14
11/23
12/7
12/14
12/14
Task 5 Construction Support 10/4
3/8
7/12
10/4
10/4
28 4 11 18 25 1 8 15 22 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 5 12 19 26 3 10 17 24 31 Jan '26 Feb '26 Mar '26 Apr '26 May '26 Jun '26 Jul '26 Aug '26 Sep '26 Oct '26 Nov '26 Dec '26 Jan '27 Feb '27 Mar '27 Apr '27 May '27 Jun '27 Jul '27 Aug '27 Sep '27 Oct '27 Nov '27 2026 2027
Schedule BPMP 5054(046) City Of Salinas
MNS Engineers
Preliminary Schedule
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 399547
City of Salinas, Proposal for Bridge Preventive Maintenance Program | A-1

APPENDIX A
APPENDIX A.

Required Forms and Statements

NAME PG
Debarment and Suspension Certification A-2
Affirmative Action Plan Statement A-3
Conflict of Interest Statement A-3
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 400548
City of Salinas, Proposal for Bridge Preventive Maintenance Program | A-2

APPENDIX A
March 2025

CALIFORNIA DEPARTMENT OF TRANSPORTATION

DEBARMENT AND SUSPENSION CERTIFICATION
FISCAL YEAR 2025/2026

SIGNATURE PAGE
In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and any other statements made by me on behalf of the Applicant are true and correct.

Signature Date 3/17/26
Printed Name Darren Riegler
As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has the authority under state and local law to make and comply with the certifications and assurances as indicated on the foregoing pages. I further affirm that, in my opinion, these certifications and assurances have been legally made and constitute legal and binding obligations of the Applicant.

I further affirm to the Ap plicant that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might adversely affect the validity of these certifications and assurances or of the performance of the described project.

AFFIRMATION OF APPLICANT’S ATTORNEY
For (Name of Applicant)
Signature Date
Printed Name of Applicant’s Attorney
MNS Engineers, Inc.

March 17, 2026
Ryan Kohler
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 401549
City of Salinas, Proposal for Bridge Preventive Maintenance Program | A-3

APPENDIX A

AFFIRMATIVE ACTION PLAN
MNS is fully committed to Affirmative Action and Equal Employment Opportunities without regard to race, religious belief, color, sex, pregnancy, age, national origin, ancestry, sexual orientation, gender identification, physical or mental disability, medical condition, marital status, status as a veteran or qualified veteran, genetic characteristics or any other classification, protected under applicable law.

Equal employment opportunities shall be proactively advertised to under-represented individuals through industry affiliates. Offers and awards shall be extended to all qualified persons in all aspects of the employer-employee relationship, including but not limited to recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, working conditions and all other conditions and privileges of employment in accordance with applicable federal, state and local laws.

CONFLICT OF INTEREST
MNS has no conflicts of interest, direct or indirect, to disclose to the City of Salinas, which could conflict in any manner or degree with the performance of services required.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 402550

CONTACT
Kyle Turner, PE, CBI
760.908.2858 Mobile
[email protected]
6 Quail Run Circle, Suite 203
Salinas, CA 93907
831.205.5880 Office
www.mnsengineers.com
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 403551
Project ManagerKyle Turner, PEBridge LeadChad Harden, PE, SESenior Bridge EngineerQA/ QC ManagerDina Kasawdish, PEBridge EngineerAssistant Bridge EngineerSenior Civil/Roadway EngineerCivil/Roadway EngineerSenior Technical SpecialistReilly MurphyAssociate Planner/ScientistGIS TechnicianPrincipal SurveyorChris VandreyProject SurveyorParty Chief ChainpersonTraffic Lead Tony Salas, PE Billing Rate $341 $319 $232 $250 $191 $150 $205 $164 $227 $123 $123 $231 $191 $205 $164 $258 Task Descriptions
Task 1: Project Management 72 8 0 24 0 0 0 0 0 0 0 0 0 0 0 0 104 $33,079 Subtask 1.1: Project Management 48 24 72 $22,350
Subtask 1.2: Project Meetings 12 8 20 $6,639
Subtask 1.3: Project Schedule 8 8 $2,727
Subtask 1.4: Progress Reporting 4 4 $1,363
Task 2: Background and Existing Conditions 8 16 36 0 52 0 0 0 5 36 8 16 48 16 16 0 333 $70,035 Subtask 2.1: Data Collection 4 8 16 32 60 $13,729
Subtask 2.2: Field Review 4 8 20 20 52 $12,366
Subtask 2.3: Survey 8 16 16 16 56 $10,794
Subtask 2.4: Utility Coordination (Optional) 0 $0
Subtask 2.5: Base Mapping 8 32 40 $7,958
Subtask 2.6: Environmental Documentation
Biological Resources Assessment 36 4 40 $4,908
Cultural Resources Desktop Review 5 4 9 $1,626
Subtask 2.7: Right- of- Entry Permit (ROE) 12 40 24 76 $18,652 Task 3: Draft Plans, Specifications, and Estimates 17 35 47 34 111 220 12 40 0 0 0 0 0 0 0 8 524 $101,567 Subtask 3.1: 60% PS&E
Plans (9 sheets) 9 27 27 18 63 180 12 40 376 $70,440
Specifications (List) 2 4 4 24 34 $7,535
Estimate 2 4 12 8 40 8 74 $14,794
Subtask 3.2: Response to Review Comments & Meeting4 8 4 24 40 $8,797 Task 4: Final Plans, Specifications, and Estimates 8 25 26 21 96 60 6 20 0 0 0 0 0 0 0 4 266 $54,812 Subtask 4.1:100% PS&E
Plans 4 9 18 9 36 36 6 20 138 $27,419
Specifications 2 12 8 60 82 $17,954
Estimate 2 4 8 4 24 4 46 $9,439
Task 5: Construction Support 6 12 0 4 44 18 0 0 0 0 0 0 0 0 0 0 84 $17,965 Subtask 5.1: Bid Support 2 4 4 10 $2,720
Subtask 5.2: Construction Support & As-Builts 4 8 4 40 18 74 $15,245 Total Staff Hours 123 96 109 123 327 298 18 60 5 36 8 16 48 16 16 12 Total Staff Cost $41,927 $30,582 $25,265 $30,690 $62,421 $44,694 $3,681 $9,817 $1,136 $4,418 $982 $3,700 $9,163 $3,272 $2,618 $3,092 Other Direct Costs

GRAND TOTAL
Grand Total
MNS Engineers
MNS Engineers
SummaryTeam Resource HoursTeam Resource Costs
$277,457
$5,052
$282,509
$5,052
1,311
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 404552
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Prime Consultant Subconsultant 2nd Tier Subconsultant
Consultant
Project No. Contract No. Date
Actual Hourly Rate Total
125.00$ 15,375.00$

91.50$ 11,254.50$
116.82$ 11,214.72$

85.00$ 9,265.00$

70.00$ 22,890.00$

55.00$ 16,390.00$

75.00$ 1,350.00$

60.00$ 3,600.00$

83.29$ 416.45$

45.00$ 1,980.00$

84.80$ 1,356.80$

70.00$ 3,360.00$

75.00$ 1,200.00$

60.00$ 960.00$

94.50$ 1,134.00$
-$
-$
-$
-$
-$
-$
-$
-$
-$
Total Hours

LABOR COSTS
a) Subtotal Direct Labor Costs 101,746.47$
b) Anticipated Salary Increases (see page 2 for sample) 763.10$ c) TOTAL DIRECT LABOR COSTS [(a)+(b)] 102,509.57$

INDIRECT COSTS
d) Fringe Benefits (Rate 61.02% ) e) TOTAL FRINGE BENEFITS [(c) x (d)] 62,551.34$ f) Overhead (Rate 74.34% ) g) Overhead [(c) x (f)] 76,205.61 $ h) General and Administrative (Rate ) i) Gen & Admin [(c) x (h)] - $ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] 138,756.95$
FIXED FEE k) TOTAL FIXED FEE [(c) + (J)] x fixed fee: 15.00% 36,189.98$ l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Unit Cost TOTAL
$200.00 $1,200.00
$0.725 $522.00
$200.00 $1,600.00
$60.00 $480.00
$1,250.00 $1,250.00
l) TOTAL OTHER DIRECT COSTS $5,052.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
m) TOTAL SUBCONSULTANTS' COSTS $0.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)]$5,052.00 TOTAL COST [(c) + (j) + (k) + (n)] 282,508.50$
Notes:

QA/QC Manager
Staff 109
Staff
Senior Bridge Engineer
Bridge Lead
123
Assistant Bridge Engineer
Archeologist
Associate Planner/GIS Tech
Senior Civil/Roadway Engineer 18
Civil/Roadway Engineer 60
Principal Surveyor
Project Surveyor
Party Chief
Chainperson
Staff
Reilly Murphy
Staff
Chris Vandrey
Staff
Staff
298
5 44
16 48
16 16
EXHIBIT 10-H1 COST PROPOSAL (Page 1 of 3)

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
4/7/2026
123
96 327
MNS Engineers
Hours
Kyle Turner
Chad Harden
Staff
Tony Salas
Dina Kasawdish
Staff
Staff
consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany.

Classification/Title
Project Manager
Bridge Engineer
Traffic Lead

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the 1,311
Doc Request
Days
Room
Mile
Flight
UnitDescription of Item
MIE
Travel (Miles)
Lodging
8 8
720
6 Quantity
1 TBD
Cultural Resources Documents
12 Name
Travel (Flights)

January 2018
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB405553 Local Assistance Procedures Manual EXHIBIT 10-H
Cost Proposal
Consultant Contract No. Date 4/7/2026

1. Calculate average hourly rate for 1st year of contract (Direct Labor Subtotal divided by total hours) Direct Labor Total Hours Avg 5 year
Subtotal Per Cost cost Proposal Hourly Contract
Proposal Rate Duration
101,746.47$ / 1,311 = 77.61 $ 2026 Average Hourly rate

2. Calculate hourly rate for all years (increase the Average Hourly rate for a year by proposed escalation%) Average hourly rate Proposed Escalation
Year 1 77.61$ + 5.0% = 81.49 $ 2026 Avg Hourly Rate Year 2 81.49$ + 5.0% = 85.56 $ 2027 Avg Hourly Rate Year 3 85.56$ + 5.0% = 89.84 $ 2028 Avg Hourly Rate Year 4 89.84$ + 5.0% = 94.34 $ 2029 Avg Hourly Rate

3. Calculate estimated hour per year (multiply estimate % each year by total hours) Estimated % Completed Total Hours Per Cost Total Hours per Each year Proposal Year
Year 1 85.0% * 1311 = 1114.4 Estimated Hours 2026
Year 2 15.0% * 1311 = 196.7 Estimated Hours 2027
Year 3 0.0% * 1311 = 0.0 Estimated Hours 2028
Year 4 0.0% * 1311 = 0.0 Estimated Hours 2029
Year 5 0.0% * 1311 = 0.0 Estimated Hours 2030
Total 100.0% Total = 1311.0

4. Calculate Total Costs including Escalation (multiply average hourly rate by the number hours) Avg Hourly Rate Estimated hours Cost Per
(Calculated above) (Calculated above) Year
Year 1 77.61$ * 1114.4 = 86,484.50 $ Estimated Hours Year 1 Year 2 81.49$ * 196.7 = 16,025.07 $ Estimated Hours Year 2 Year 3 85.56$ * 0.0 = - $ Estimated Hours Year 3 Year 4 89.84$ * 0.0 = - $ Estimated Hours Year 4 Year 5 94.34$ * 0.0 = - $ Estimated Hours Year 5 Total Direct Labor Cost with Escalation = 102,509.57$
Direct Labor Subtotal before Escalation = 101,746.47$
Estimated Total of Direct Labor Salary Increase = 763.10$ Transferred to page 1 Notes:

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the number of year is not acceptable. (i.e., $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

4. Calculations for anticipated salary escalation must be provided.

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. number of years of the contract, and a breakdown of the labor to be performed each year.

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the (SAMPLE CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS EXHIBIT 10-H1 COST PROPOSAL (Page 2 of 3)
MNS Engineers 0
LPP 15-01

January 14, 2015
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB406554 Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:

Name: Kyle Turner, PE Title*:

Signature: Date of Certification (mm/dd/yyyy): 3/17/2026 Email: [email protected] Phone Number:

Address:

List of services the consultant is providing under the proposed contract:

EXHIBIT 10-H1 COST PROPOSAL (Page 3 of 3)

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
Structural Engineering, Bridge Inspection, Surveying, Planning and Permitting * An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. 3850 Vine St. Riverside, CA 92507
7609082858
Vice President
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable Federal and State requirements.

Costs that are non-compliant with the Federal and State requirements are not eligible for reimbursement

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements.

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract.

3. Title 23 United State Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

January 2018
Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB407555 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-196, Version: 1
SentinelOne Enterprise Software Purchase
Approve a Resolution authorizing the City Manager and Purchasing Agent to complete the purchase of SentinelOne Enterprise Software for a three-year term, paid in annual payments, from CDW LLC. in an amount not to exceed $280,407.98 from June 1, 2026 to May 31, 2029.

City of Salinas Printed on 5/8/2026Page 1 of 1
powered by Legistar™
408

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: MAY 12, 2026
DEPARTMENT: FINANCE DEPARTMENT
FROM: SELINA ANDREWS, FINANCE DIRECTOR
BY: CARLOS ORTEGA, DEPUTY DIRECTOR OF INFORMATION

TECHNOLOGY
TITLE: SENTINELONE ENTERPRISE SOFTWARE PURCHASE

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager and Purchasing Agent to complete the purchase of SentinelOne Enterprise Software for a three-year term, paid in annual payments, from CDW LLC. in an amount not to exceed $280,407.98 from June 1, 2026 to May 31, 2029.

EXECUTIVE SUMMARY:

In January of this year, staff evaluated three software platforms that provide a comprehensive cybersecurity solution to secure the City’s technology infrastructure and data. The three solutions evaluated were Arctic Wolf Aurora, Crowdstrike , and Sentinel One. All three solutions meet or exceed selection criteria requirements. Staff is seeking authorization to move forward with the software procurement of SentinelOne as it provides the best cost to performance ratio and will help ensure the confidentiality, integrity, and availability of the City’s technology devices and systems.

BACKGROUND:

On August 8, 2023, Council approved the software renewal for Arctic Wolf Managed Detection and Response (MDR) for a three-year term, paid in annual payments, from Savant Solutions, Inc. in an amount not to exceed $271,064.

The Arctic Wolf MDR product provides twenty-four hours a day, seven days a week (24/7) , monitoring of the City’s network, and notification of security related events.

On August 6, 2024, Council approved the addition of Arctic Wolf Managed Security Awareness Plus to the term. The Managed Security Awareness software is a training platform for educating and bringing awareness to cybersecurity topics to staff. Cybersecurity awareness is a fundamental component of the City’s defense-in-depth cybersecurity strategy.

409
Page | 2
Trends in cybersecurity continue to evolve and municipal agencies are faced with increased frequency and sophistication of cyber threats. Threat actors utilize advanced techniques ranging from social engineering phishing campaigns to the use of artificial intelligence (AI) software to mine data and further increase the likelihood of a successful cyber incident. As a result, many agencies are following updated cybersecurity framework recommendations, such as the National Institute of Standards and Technology (NIST), and Center for Internet Security (CIS) to implement comprehensive cybersecurity solutions to safeguard valuable technology resources and data.

This year, staff began researching software platforms to identify potential solutions to either complement the current MDR system or replace it. Selection criteria was established based on NIST and CIS standards as well as operational requirements. The following three solutions were evaluated: Arctic Wolf Aurora, Crowdstrike, and SentinelOne. All three solutions meet or exceed selection criteria requirements. However, SentinelOne offers the best cost to performance ratio , has a streamlined management interface, includes full turn -key implementation , and a support package that stands out above the other solutions. Moreover, SentinelOne offers the most competitive pricing of the three solutions.

The following list highlights key functionality and features of the platform that are 24/7:
 Centralized security logging and monitoring
 Premium support
 Endpoint, cloud, and identity detection and response
 AI security operations center analyst
 Access to online training and certification courses

Implementing the SentinelOne software security platform will contribute to the City’s defense-in- depth cybersecurity strategy by ensuring that critical systems and data are protected. Additionally, it will provide the necessary tools for Information Technology staff to monitor and take a proactive approach to ensuring confidentiality, integrity, and availability of technology resources and data.

The Arctic Wolf Managed Security Awareness Plus software training platform for educating and bringing awareness to cybersecurity topics to staff will remain in place and will not be replaced by SentinelOne.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

410
Page | 3
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

Approval of the recommended resolution achieves the City Council 2025 Strategic Goal of Infrastructure and City Services by continued investment in technology systems enabling resident engagement and improved communication to the community.

DEPARTMENTAL COORDINATION:

This staff report has been coordinated with the City Manager’s Office and City Attorney’s Office.

FISCAL AND SUSTAINABILITY IMPACT:

Funding for SentinelOne software is available and included in the FY 25-26 operating budget.

Additional funding requirements will be incorporated in future requests.

Fund

General Ledger Number
(Operating/CIP)
General Ledger Account
Name

Remaining Budget
Appropriation
Amount Requested
1100 20.2033-62.8550 Supplies & Materials
Software
$120,000 $117,023.82
(year 1)

ATTACHMENTS:

SentinelOne Enterprise Software Purchase Resolution
CDW, LLC. Quote
411
Page | 1

RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE CITY MANAGER AND PURCHASING

AGENT TO COMPLETE THE PURCHASE OF SENTINELONE ENTERPRISE

SOFTWARE FOR A THREE-YEAR TERM, PAID IN ANNUAL PAYMENTS, FROM CDW LLC., IN AN AMOUNT NOT TO EXCEED $280,407.98 FROM JUNE 1, 2026 TO MAY 31, 2029.

WHEREAS, the City desires to replace the current Arctic Wolf M anaged Detection and Response software solution; and

WHEREAS, the City will continue to renew the Arctic Wolf Managed Security Awareness Plus software for cybersecurity awareness training; and

WHEREAS, the SentinelOne Enterprise software platform will provide advanced network and device monitoring to help ensure the security of software and infrastructure; and

NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code section 12-27 the Salinas City Council hereby authorizes the City Manager and Purchasing Agent to complete the purchase of SentinelOne Enterprise Software for a three-year term, paid in annual payments, from CDW LLC., in an amount not to exceed $ 280,407.98 from June 1, 2026 to May 31, 2029.

PASSED AND APPROVED this 12th day of May, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Dennis Donohue, Mayor

ATTEST:

_________________________
412
Page | 2

Patricia M. Soratos, City Clerk
413
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#26-206, Version: 1
Salinas Firefighters Association (IAFF Local 1270) Memorandum of Understanding; Modification to Classification - Salary Schedule
Approve a Resolution authorizing the City Manager to sign the Memorandum of Understanding (MOU) with the Salinas Firefighters Association (IAFF Local 1270) for term ending December 31, 2027, and approving modification to the Classification - Salary Schedule.

City of Salinas Printed on 5/8/2026Page 1 of 1
powered by Legistar™
414

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: MAY 12, 2026
DEPARTMENT: HUMAN RESOURCES
FROM: MARINA HORTA-GALLEGOS, HUMAN RESOURCES DIRECTOR TITLE: SALINAS FIREFIGHTERS ASSOCIATION (IAFF LOCAL 1270) MEMORANDUM OF UNDERSTANDING; MODIFICATION TO
CLASSIFICATION – SALARY SCHEDULE

RECOMMENDED MOTION:

A motion authorizing the City Manager to sign the Memorandum of Understanding (MOU) with the Salinas Firefighters Association ( IAFF Local 1270 ) for term ending December 31, 2027, and approving modification to the Classification – Salary Schedule.

EXECUTIVE SUMMARY:

It is recommended that the City Council approve a Resolution authorizing the City Manager to sign a new Memorand um of Understanding with the Salinas Firefighters Association and authorizing modification to the Classification – Salary Schedule.

BACKGROUND:

Representatives of the C ity and the Salinas Firefighters Association have met and have reached tentative agreement on the terms of a new M emorandum of Understanding consistent with City Council direction. New provisions include the following:

 Term: January 1, 2026 – December 31, 2027
 Wages: 3% increase on May 25, 2026; 2% market adjustment on May 25, 2026; 2% increases in first full pay periods following January 1, 2027, and July 1, 2027  One-time payment: $2,000
 Health insurance premium: City contribution at 94% of PORAC plan starting in 2027  Special pay: remove two-assignment limit; remove paramedic pay from 17.5% cap; add 5% drone operator premium
 Other language changes

415
Page | 2
CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

This proposed action supports the Council goals of City Services and Public Safety.

DEPARTMENTAL COORDINATION:

Administration, Human Resources, Finance, and the City Attorney’s Office collaborated in this process.

FISCAL AND SUSTAINABILITY IMPACT:

The projected cumulative cost of the new MOU is approximately $2.3 million and is scheduled to be paid as follows:

FY 2025/26 (1.5 months): $272,616
FY 2026/27 (12 months): $1,241,323
FY 2027/28 (6 months): $798,861

Salaries beyond the current fiscal year will be included in future budget development processes.

ATTACHMENTS:

Resolution
Proposed Memorandum of Understanding

Fund

General Ledger Number
(Operating/CIP)
General Ledger Account
Name

Remaining Budget
Appropriation
Amount Requested
1000 -
1200

61.1100 – 61.9990 Salaries and Benefits $0 $272,616
416
Page | 3
RESOLUTION NO. _________ (N.C.S.)

A RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING FOR THE

SALINAS FIREFIGHTERS ASSOCIATION AND AUTHORIZING THE CITY MANAGER

TO SIGN THE MEMORANDUM OF UNDERSTANDING AND AUTHORIZING

MODIFICATION TO THE CLASSIFICATION - SALARY SCHEDULE
BE IT RESOLVED BY THE CITY COUNCIL OF SALINAS that the City Manager is hereby authorized and directed for and on behalf of the City of Salinas to sign the Memorand um of Understanding with the Salinas Firefighters Association (International Association of Fire Fighters Local 1270) and authorizing the corresponding modification to the Classification-Salary Schedule.

PASSED AND APPROVED this 12th day of May 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:
____________________________________
Dennis Donohue, Mayor

ATTEST:
______________________________
Patricia M. Soratos, City Clerk

417
Memorandum of Understanding
between the City of Salinas and the Salinas Firefighters (IAFF Local 1270)

TABLE OF CONTENTS

SECTION 1 - PREAMBLE .................................................................................................................. 1 SECTION 2 - NO ABROGATION OF RIGHTS ................................................................................ 1 SECTION 3 - PAST PRACTICES ....................................................................................................... 1 SECTION 4 - NO DISCRIMINATION ............................................................................................... 1 SECTION 5 - RECOGNITION MATTERS ........................................................................................ 2 A. Recognition ................................................................................................................................ 2 B. Dues Collection .......................................................................................................................... 2 C. Voluntary Union Membership ................................................................................................... 2 D. Prohibition of Job Action ........................................................................................................... 2 SECTION 6 - BENEFITS ..................................................................................................................... 3 A. Health, Dental, Eye Vision Program .......................................................................................... 3 B. Retiree Medical Insurance Program........................................................................................... 4 C. Life Insurance ............................................................................................................................ 4 D. Long Term Disability ................................................................................................................. 4 E. Restricted Use for City Contribution ......................................................................................... 5 F. Tuition Assistance ...................................................................................................................... 5 G. PERS – Retirement Plan ............................................................................................................ 5 SECTION 7 - LEAVE PROVISIONS .................................................................................................. 6 A. Annual Leave Use for Illness of an Immediate Family Member............................................... 6 B. Family and Medical Care Leave ................................................................................................ 6 C. Annual Leave Program .............................................................................................................. 6 D. Catastrophic Leave Program ...................................................................................................... 7 E. Holidays ..................................................................................................................................... 7 F. Bereavement Leave .................................................................................................................... 8 Additional unpaid time may be available pursuant to Government Code section 12945.7. An employee may use accrued paid leave for such time. ........................................................................... 8 SECTION 8 - PAY RATES AND PRACTICES ................................................................................. 8 A. Wages ......................................................................................................................................... 8 B. Special/Differential Pay (Additional Compensation) ................................................................ 8 C. Educational Incentive............................................................................................................... 10 418
D. Shift Trades .............................................................................................................................. 11 E. Special Assignment Pay ........................................................................................................... 11 F. Temporary Upgrade Pay (Acting Pay ...................................................................................... 12 G. Acting Position......................................................................................................................... 12 H. Court Pay ................................................................................................................................. 12 I. EMT-1A/EMT-P Certification ................................................................................................. 12 J. Firefighter Recruits .................................................................................................................. 12 K. Longevity Pay .......................................................................................................................... 13 SECTION 9 - MISCELLANEOUS .................................................................................................... 13 A. Call Back Policy ...................................................................................................................... 13 B. Shift Holdover .......................................................................................................................... 14 C. Temporary Light/Modified Duty ............................................................................................. 14 D. Occupational Health and Safety Committee ............................................................................ 15 E. Vacation Scheduling ................................................................................................................ 15 F. Change in Assignment ............................................................................................................. 16 G. Overtime Rate .......................................................................................................................... 16 H. Industrial Disability Leave ....................................................................................................... 17 I. Workday/Workweek ................................................................................................................ 17 J. Grievance Procedure ................................................................................................................ 17 K. Labor-Management Relations .................................................................................................. 18 L. Safety Standard ........................................................................................................................ 19 M. Departmental Policies .............................................................................................................. 19 N. Layoff Policy ........................................................................................................................... 19 O. Residency ................................................................................................................................. 19 P. Minimum Staffing Level.......................................................................................................... 19 Q. Living standards ....................................................................................................................... 20 SECTION 10 - UNIFORMS ............................................................................................................... 20 SECTION 11 - ON-DUTY SHOPPING............................................................................................. 21 SECTION 12 - TELEVISION ............................................................................................................ 21 SECTION 13 - APPENDICES ........................................................................................................... 21 SECTION 14 - TERM ........................................................................................................................ 22 APPENDIX I: PARAMEDIC PROGRAM ........................................................................................ 23 APPENDIX II: HAZARDOUS MATERIALS RESPONSE PROGRAM ......................................... 25 APPENDIX III: CATASTROPHIC LEAVE PROGRAM................................................................. 28 419
APPENDIX IV: NON-EMERGENCY CALLBACK PROCEDURES ............................................. 30 APPENDIX V: LAYOFF POLICY .................................................................................................... 35 APPENDIX VI: SALINAS FIRE DEPARTMENT UNIFORM POLICY ........................................ 40 APPENDIX VII: SHIFT BID PROCESS ........................................................................................... 59 APPENDIX VIII: CLASSIFICATION – SALARY SCHEDULE .................................................... 60

420
1 Memorandum of Understanding
between the City of Salinas and the Salinas Firefighters (IAFF Local 1270)

SECTION 1 - PREAMBLE

This Memorandum of Understanding is entered into by the City of Salinas ("City") and the Salinas Firefighters Association, Local 1270 ("Union"). This Memorandum of Understanding applies to employees in the classifications identified in Section 5(A) ("Unit"), including members and non- members of the Union. This Memorandum of Understanding is subject to Sections 3500-3510 of the Government Code of the State of California, otherwise known as the Meyers -Milias-Brown Act ("MMBA").

SECTION 2 - NO ABROGATION OF RIGHTS

The parties acknowledge that the City rights and employee rights are provided for by law. These are neither abrogated nor made subject to the meet and confer process by the adoption of this Memorandum of Understanding.

SECTION 3 - PAST PRACTICES

It is understood that this Memorandum of Understanding represents a complete and final understanding on all meet and confer issues between the City and the Union.

This Memorandum of Understanding supersedes any past practice covered by this Memorandum of Understanding. Effective January 3, 2017, any other written agreement by the parties not addressed in this Memorandum of Understanding will terminate. In the event that either party believes that a side letter or other previous written agreement should h ave been, but was not extended, the parties agree to review the document in the Labor Management Committee and determine, by mutual agreement, whether to continue the terms.

In the event any new practices or policy within the scope of the representation arises during the term of this Memorandum of Understanding and an action is proposed by the City, the Union shall be afforded all possible notice and shall have the right to meet and confer upon prompt request.

In the absence of agreement on such proposed action and after the City and the Union have exhausted available remedies (impasse procedure) and consistent with City of Salinas City Charter Section

18.4, the City has the right to take necessary action. This paragraph does not preclude the Union from seeking any remedies it deems appropriate as provided by law.

SECTION 4 - NO DISCRIMINATION

The City and the Union will cooperate in pursuing a policy of no discrimination and equal opportunity employment.

A regular employee in the Unit shall have the right to form, join and participate in the activities of 421
2 employee organizations of their own choosing for the purpose of representation on all matters of employer-employee relations including wages, hours, and other terms and conditions of employment. No employee shall be interfered with, restrained, coerced or discriminated against by the City or the Union because of his/her exercise of these rights.

SECTION 5 - RECOGNITION MATTERS

A. Recognition

Pursuant to Section 3500-3510 of the Government Code of the State of California, and Chapter 25, Section 37 of the Salinas Municipal Code, the City has certified the Union as the recognized employee organization of the representation Unit consisting of Fir efighter Recruits, full-time regular Firefighters, Firefighter/Paramedics, Engineers, Fire Captains and all other classes normally associated with the Unit.

B. Dues Collection

The City agrees to continue to allow dues and other mutually agreed upon payroll deductions to be deducted from the pay of employees who voluntarily authorize such deductions in writing as certified by the Union. Such deductions shall be so remitted to the Union. The City shall not deny consent for reasonable payroll deductions, nor shall the Union unreasonably request payroll deductions.

The Union shall indemnify and defend and hold the City of Salinas harmless against any claims made and against any suit instituted against the City of Salinas on account of collection of Union dues and other mutually agreed upon payroll deductions. In addition, the Union shall refund to the City of Salinas any amounts paid to i t in error upon presentation of supporting evidence.

C. Voluntary Union Membership

1. Maintenance of Membership

All Union members who have authorized payroll deductions for payment of Union dues prior to the effective date of this Memorandum of Understanding, and all Union members who establish dues payroll deductions during the term of this Memorandum of Understanding, shall remain members of the Union throughout the life of the Memorandum of Understanding, provided that Union members on payroll deduction may terminate their authorization for deduction of the Union dues by giving written notice to the Union during the first ten (10) working days of the month of June of each year. The Union shall promptly notify the City of any revocation.

D. Prohibition of Job Action

Notwithstanding any other provisions of this Memorandum of Understanding (MOU), City rule, regulation, ordinance, past practice or policy to the contrary, both parties to this MOU 422
3 and each employee in a classification represented by the Union agree that:

1. The unimpaired continuation of City services is of paramoun t importance to City residents. Therefore, during the term of this MOU and for a ninety (90) calendar day period following the stated expiration date of the term of this MOU, neither the Union nor any employee in a classification or position represented by the Union shall cause, authorize, engage in, or sanction any type of job action which results in less than the full and faithful performance of the duties of employment. Lawful informational picketing on the employee's own time is not prohibited.

2. An employee who engages in any activity prohibited in Subsection D1 herein above, shall not be entitled to any wages or City-paid benefits whatsoever for the period of the job action. Prior to implementing this provision by adjusting an employee's paycheck, the City shall give reaso nable notification to an employee and opportunity for the employee to respond in writing. Pursuant to the Personnel Rules and Regulations, employees shall have no right to appeal any action by the City in implementing this provision.

3. In addition to t he administrative adjustments agreed to in Subsection D2 herein above, the City reserves the right to take appropriate disciplinary action for such job action including, but not limited to, discharge.

4. If the City Council, by majority vote, determines to its satisfaction that Subsection D herein above has been violated by the Union or an employee, the City may take such action(s) as it deems appropriate including, but not limited to, the actions set forth in Subsections D2 and D3 herein above as to an e mployee and termination of Section 5 of this Memorandum of Understanding as to the Union.

5. The Union, its representatives, and represented City employees shall comply with the provisions of this MOU and shall make at least supererogatory efforts toward convincing all employees in this Unit to fully and faithfully perform their duties.

6. In the event of any activity prohibited by Subsection D herein above, the Union, its representatives, and represented City employees agree to take any appropriate steps necessary to assure compliance with this Memorandum of Understanding.

SECTION 6 - BENEFITS

A. Health, Dental, Eye Vision Program

Union members may elect a City -sponsored PERS plan of their choice for which they are eligible, including the PERS Peace Officers Research Association of California (PORAC) health plan.

Continuing through 2026, the City will contribute a n amount toward monthly health benefits premiums in an amount equal to 95% of the premium for the plan and level of coverage the 423
4 employee has selected , up to a maximum of 80% of the cost of the premium for the PERS Platinum plan. The employee shall pay for premium costs above the City’s contribution through payroll deductions.

Effective with the start of the 2027 plan year , the City will contribute a n amount toward monthly health benefits premiums in an amount equal to 94% of the premium for the plan and level of coverage the employee has selected , up to a maximum of 94% of the cost of the premium for the PERS PORAC plan . The employee shall pay for premium costs above the City’s contribution through payroll deductions.

An employee may elect to waive the City’s health insurance coverage, if the employee complies with the following conditions:

1. The employee and all individuals in the employee’s tax family have alternative Minimum Essential Coverage as defined by the Affordable Care Act (ACA) through a provider other than Covered California; and

2. The employee provides affirmation or proof to Human Resources of the alternative Minimum Essential Coverage at hire, if applicable, and annually during the City’s health insurance open enrollment period.

The City will continue to pay the full cost of premiums for the City -sponsored dental and vision plans. Before the end of this agreement, the City will administer dental and vision benefits.

B. Retiree Medical Insurance Program

The City will pay twenty -five (25%) percent or $100 per month (whichever is less) of the employee and spouse medical insurance premium for eligible employees retiring from the City with a normal service retirement or a PERS disability retirement and continuing in a normal service or disability retirement status , limited to those who started regular employment with the Salinas Fir e Department before July 1, 2020 . City payment of this benefit shall be discontinued when the employee becomes eligible for Medicare coverage or after 10 years of payment, whichever comes first.

In addition, the City will pay retirees who qualify for th e retiree health payment under this section the same amount that it pays for other City retirees under the PERS medical plan , as required by the California Public Employees’ Medical and Hospital Care Act (“PEMHCA”).

C. Life Insurance

The City shall c ontribute an amount equal to the premium paid for City employees covered under the $50,000 annual maximum City Plan as payment in full of the City’s contribution.

D. Long Term Disability

All Unit employees shall continue to be i n the Union-sponsored LTD Plan. Therefore, for the term of this MOU, the City shall contribute an amount equal to the premium paid for City 424
5 employees covered under the City LTD Plan as payment in full of the City ’s contribution to Unit employees Union-sponsored LTD Plan.

Leave integration will be consistent with the law and the Union-sponsored LTD Plan.

E. Restricted Use for City Contribution

The Union-sponsored benefit dental and long-term disability plans shall be available to all Unit employees. The Union agrees that the City contributions to the Union -sponsored Health Benefit and Welfare programs will be used solely for such programs in a manner consistent with State and federal law.

F. Tuition Assistance

An employee shall be allowed up to one thousand dollars ($1,000) per fiscal year for reimbursement for eligible educational expenses upon successful completion of an approved academic course of study and/or individual course approved by the Fire Chief and the Human Resources Director. Eligi ble expenses are defined as costs for classes, which meet the following criteria:

1. When possible, approval should be obtained prior to attending class. If prior approval is not practical, approval shall be obtained within thirty (30) days of registration.

2. Are directly related to an employee’s job duties

3. Receive college units, CEU credit, or are offered/presented by a bona fide, recognized firm or institution with direct knowledge of and experience in the curriculum offered

4. For which class and study time are outside of the employee’s work hours

5. For which successful completion (academic grade of C or better or a certificate of completion) is provided. Reimbursement will not be made without such documentation.

Reimbursement for training classes, seminars and workshops that are not part of an academic course of study is limited to the cost of registration only. Expenses for lodging, meals, travel and other related expenses are not reimbursable under this program. Expenses for books, class fees, and/or class supplies for college classes, which are part of an academic course of study, will be eligible for reimbursement under this program.

G. PERS – Retirement Plan

1. Classic Employees

The City shall provide the PERS 3% at 50 Plan to all Unit members hired prior to July 1, 2011.

Unit members shall continue to pay the 9% employee contribution towards the Plan.

425
6 Unit members hired on or after July 1, 2011 and before January 1, 2013 shall be provided with PERS 3% at 55 based on the three highest years and shall continue to pay the 9% employee contribution as cost sharing.

PERS contributions contained in this paragraph shall be provided consistent with Government Code section 20516(f). Effective in the first full pay period following ratification and approval of this MOU or as soon as administratively feasible thereafter, each classic employee shall contribute an additional 1% toward the employer contribut ion to his/her pension benefit.

Effective January 1, 2019, each classic employee shall contribute an additional 1% toward the employer contribution to his/her pension benefit. Effective December 31, 2019, each classic employee shall contribute an additional 1% toward the employer contribution to his/her pension benefit.

2. New Members

The formulas above do not apply to persons who are defined as “new members” under the Public Employee Pension Reform Act of 2013 ( “PEPRA”). New members shall receive retirement benefits based on the 2.5% at 57 formula, and contribu te toward their respective retirement benefits as required under PEPRA. Each new member will contribute 50% of the normal cost of his/her benefit as determined by CalPERS.

SECTION 7 - LEAVE PROVISIONS

A. Annual Leave Use for Illness of an Immediate Family Member

Leave shall be granted to an employee in order to care for an immediate family member as defined in the City's Personnel Rules and Regulations in the event of a serious illness of that family member. A total of three shifts per calendar year may be granted for 56-hour employees, and three eight-hour (8) hour workdays for 40-hour employees. The City may grant additional leave for this purpose on a case-by-case basis at its discretion in coordination with the Human Resources Director. This le ave runs concurrently with any leave provided under the Family and Medical Leave Act and/or the California Family Rights Act.

B. Family and Medical Care Leave

In accordance with the California Family Rights Act and the federal Family and Medical Leave Act, the City of Salinas Family & Medical Leave Policy is detailed in Administrative Memorandum 94-1, as amended.

C. Annual Leave Program

Annual leave shall accrue incrementally over the course of a year to employees as follows:

56 hours 40 hours
1 - 3 years 214 hours 150 hours
4 - 5 years 270 hours 190 hours
426
7 6 - 10 years 304 hours 214 hours
11 - 15 years 343 hours 242 hours
16 - 17 years 362 hours 256 hours
18 - 19 years 382 hours 270 hours
20 –24 years 402 hours 284 hours
25 years or more 421 hours 298 hours

The maximum annual leave accrual per employee shall be 898 hours/678 hours.

D. Catastrophic Leave Program

A Unit employee may request donation of catastrophic leave time in accordance with the policy outlined in Appendix III.

E. Holidays

1. Fixed Holidays

Holidays for all personnel shall be equal to 12 days and shall be:

New Year's Day January 1
Martin Luther King Day Third Monday in January
Lincoln's Birthday February 12
Presidents' Day Third Monday in February
Cesar Chavez Day March 31
Memorial Day Last Monday in May
Juneteenth June 19
Independence Day July 4
Labor Day First Monday in September
Veteran's Day November 11
Thanksgiving Day Fourth Thursday in November
Friday after Thanksgiving Day after Thanksgiving Day Christmas Eve December 24
Christmas Day December 25

2. Every day appointed by the President or Governor for a public day of mourning, thanksgiving, or holiday, when ratified by the Mayor or the Salinas City Council.

3. Holiday Pay

In recognition of the fact that 56 -hour employees are normally required to w ork on an approved holiday because they work in positions that require scheduled staffing without regard to holidays, in lieu of receiving time off for holidays, employees on a 56 -hour workweek will be paid 5.17 hours of pay in each biweekly paycheck (134. 4 hours per year). Effective June 2024, such employees will be paid 6.03 hours of pay each biweekly paycheck. This pay consists of base pay plus any special/differential pay /premium 427
8 (Section 8(B)(1)), educational incentive (Section 8(C)), temporary upgrade pay (Section 8(F)), and longevity pay (Section 8(K)).

For 40-hour employees, holidays shall be granted as eight (8) hours time off with pay subject to the City Holiday Policy contained in the Personnel Rules and Regulations.

F. Bereavement Leave

Shift personnel shall be allowed paid time off at the following rates:

Husband or Wife 4 Shifts
Registered Domestic Partner 4 Shifts
Child 4 Shifts
Father or Mother 4 Shifts
Step-Child 4 Shifts
Brother or Sister 2 Shifts
Grandparent 2 Shifts
Grandchild 2 Shifts
Father or Mother-in-Law 2 Shifts
Brother or Sister-in-Law 2 Shifts
Legal Guardian 2 Shifts
Step-Father or Mother 2 Shifts
Step-Father or Mother-in-Law 2 Shifts

Additional unpaid time may be available pursuant to Government Code section 12945.7. An employee may use accrued paid leave for such time.

SECTION 8 - PAY RATES AND PRACTICES

A. Wages

Unit members shall receive a one-time payment of $2,000 in the first full pay period after union ratification and Council approval of this MOU.

Unit members shall receive increases in base salary as follows:

1. Three percent (3%) cost -of-living adjustment plus two percent (2%) market adjustment, for a total of five percent ( 5%), effective in the first full pay period following union ratification and Council approval, and

2. Two percent (2%) effective in the first full pay period following January 1, 2027, and

3. Two percent (2%) effective in the first full pay period following July 1, 2027.

B. Special/Differential Pay (Additional Compensation)

1. An employee assigned to the following responsibilities by the Fire Chief shall receive 428
9 additional compensation calculated on base salary, the total of which shall not exceed seventeen and one-half percent (17.5%). Any Bilingual Premium and Paramedic Pay are not subject to the 17.5% cap . Except for Platoon Training Coordinators (see below), employees assigned to the following responsibilities shall serve for an indefinite duration at the pleasure of the Fire Chief.

(1) Lead Worker/Supervisor Premium ( Senior Mechanic ) – 2.5%; A Lead Worker/Supervisor Premium of 2.5% of base pay is paid to an employee, assigned as a senior mechanic, who is routinely and consistently assigned to a lead or supervisory position over other employees in the Fire Department’s Maintenance Program.

(2) Training Premium for Platoon Training Coordinator – 5%; training premium for one employee assigned per platoon who is routinely and consistently assigned to train employees and coordinate training (selected by the Fire Chief to serve a four- year term)

(3) Shift Inspector – 5%; three employees assigned

(4) Fire Staff Premium – 10%; The Fire Staff Premium of 10% may, with management approval, apply to IAFF Local 1270 members who are routinely and consistently assigned to administrative work during normal hours of employment that differ from the work schedule of fire suppression personnel; the Fire Staff Premium is limited to members assigned to a 40-hour workweek. An example of a qualifying assignment is the Fire Recruit Academy Coordinator.

(5) Hazard Premium for Hazardous Materials Team Member – 5%; hazard premium to employees who are routinely and consistently exposed to toxic, radioactive, explosive or other hazardous substances or perform hazardous activities to implement health or safety procedures

(6) Paramedic Pay – 12.5%; compensation to employees who obtain and maintain certification in auxiliary medical techniques (with proof of California state paramedic licensure and County of Monterey paramedic accreditation)

(7) Paramedic Coordinator Premium – 5%; premium for one paramedic assigned per platoon who is routinely and consistently assigned to coordinate training activities in auxiliary medical techniques (selected by the Fire Chief to serve a three -year term)

(8) NERIS Report Checker – 2.5%; compensation for one employee assigned per platoon to check reports using the National Emergency Response Information Systems

(9) Bilingual Premium: A premium pay of five percent (5%) of base salary shall be paid to an employee assigned by management to speak and use a language other 429
10 than English in the c ourse of the employee’s duties. This Section is subject to administrative direction.

(10) Drone Operator Premium : A unit employee licensed and assigned as a Drone Operator receives a premium of five percent (5%) above current step subject to administrative direction.

2. Employees assigned to the responsibilities listed above in Section 8(B)(1) (excluding the Bilingual Premium) shall be selected in the following manner:

When the Fire Department decides to assign a Unit member to a special assignment, it shall notify all Unit members and shall receive letters of interest from Unit members for a period of fifteen (15) calendar days. The Fire Department shall convene a screening committee of two individuals selected by the Fire Chief and one individual sele cted by the Union. The screening committee shall interview and evaluate the candidates and shall recommend candidates to the Fire Chief. The Fire Chief shall interview the candidates recommended b y the screening committee. After completing the interviews, the Fire Chief shall select the Unit members who shal l have the special assignments. The Fire Chief shall have full discretion to make these selections.

C. Educational Incentive

1. Air Mask Technician – 2.5%; one employee assigned per platoon

An Educational Incentive of 2.5% of base pay is paid to an employee who completes air mask/respirator training as recommended by the manufacturer and submits proof to the Fire Chief of air mas k/respirator certification. Approval by the Fire Chief is required before the employee commences the training. This Educational Incentive will be discontinued upon expiration of certification unless timely proof of recertification is submitted, and is subject to the cap described at Section 8(B)(1) above.

2. Mechanic

An Educational Incentive in the total amount of 10% of base salary is paid to an employee who either (a) maintains a certificate or (b) completes courses, while assigned as a mechanic, as follows.

a. Certificate. To be eligible for this pay, an employee must obtain prior approval from the Fire Chief for mechanic training and submit to the Fire Chief a National Institute of Automotive Service Excellence (NIASE) Certificate (for a test series covering brakes, suspension, and steering) or a California Fire Mechanics Academy Fire Mechanic I, II, or I II/Master Mechanic Certificate. This Educational Incentive will be discontinued upon expiration of certification unless timely proof of recertification is submitted.

430
11 b. Courses. Alternatively, to be eligible for this pay, an employee must obtain prior approval from the Fire Chief for mechanic training and submit to the Fire Chief proof of completion of at least one of the following courses through the California State Fire Ma rshal, the California Fire Mechanics Academy, or a manufacturer of fire apparatus every two calendar years:

i. Gasoline Engines
ii. Diesel Engines
iii. Brakes
iv. Electrical/Electronic Systems
v. Preventative Maintenance Inspections
vi. Drive Train
vii. Transmissions
viii. Suspension and Steering
ix. Aerial Apparatus
x. Fire Pumps and Accessories

3. The Educational Incentives for air mask technician and mechanic training are subject to the 17.5% cap described at Section 8(B)(1).

D. Shift Trades

1. The City reserves the right to approve or deny the trade of shift privileges at any time if it affects either the mission of the Fire Department or the performance of either employee to the trade. Payback for shift trade is a personal obligation between th e two employees and places no responsibility upon the City to assure that a trade of shift is repaid.

2. Personnel acting in a higher classification must trade with personnel within that classification or with that eligible to act either by virtue of their present classification or by their placement on thei r most recent eligibility list. Paramedics may be allowed to trade with personnel within their classification as long as there is one above the minimum (5) paramedic staffing numbers.

3. This procedure does not prevent acting officers from working in a lower classification for which they are qualified if they are repaying a previous trade or if they are working for someone who will repay after they return to their permanent classification.

4. The basic premise for a trade of shift is that no one can work in a higher classification unless they are eligible to do so.

E. Special Assignment Pay

No employee shall receive Special Assignment Pay other than that specified in this MOU.

431
12 F. Temporary Upgrade Pay (Acting Pay)

Temporary Upgrade Pay (previously known as Acting Pay for Working Out of Class ) will be ten percent (10%) of base pay, effective with the first day worked out of class, to an employee who is assigned by the Fire Chief to all the duties of a vacant position in a higher classification for a limited duration (up to 960 hours each fiscal year) , during recruitment for a regular appointment to the vacant position, while relieved of the duties of the employee's current position.

If an employee in a long term acting position receives an on -duty injury, the employee will retain his/her long term acting pay until the long term acting assignment has been completed.

A long term acting position is completed when one of the following occurs:

1. The person for whom the employee was “acting” returns to duty;

2. The person for whom the employee was “acting” separates from employment with the City and the Chief determines that the acting assignment is completed;

3. An eligibility list is developed for the position (that the employee was acting in);

4. The position the employee is acting in is eliminated.

G. Acting Position

In assigning an employee to an acting position, the following order shall be followed, by platoon, subject to the approval of the Battalion Chief:

1. Personnel on a valid, non-expired, promotional eligibility list.

2. The most senior employee in the next lower rank.

An eligible employee may request transfer between platoons in order to fill positions which have been, or will be, vacant for 30 days or more. The Fire Chief has final authority to make Acting Assignments.

H. Court Pay

Employees subpoenaed to appear in court to testify in a job-related court case during off-duty hours shall be compensated at a minimum of two (2) hours pay at time and one half (1-1/2) or time and one -half (1-1/2) of the regular rate for actual hours requi red in court, whichever is greater.

I. EMT-1A/EMT-P Certification

The City shall pay all costs associated with the City sponsored EMT-1A or EMT-P training.

J. Firefighter Recruits

Firefighter Recruits will initially be paid a salary ten percent (10%) below the s alary of a 432
13 Firefighter, step 1. A Firefighter Recruit shall receive full benefits provided to all other members of the Unit. Upon successful completion of the Fire Academy final examination, the Firefighter Recruit shall be advanced to step 1 of the position of Firefighter - New Hire or step 1 Firefighter/Paramedic - New Hire and shall begin a new probationary period as a step 1 Firefighter - New Hire or Firefighter/Paramedic - New Hire and shall be assigned to a fifty-six (56) hour workwe ek. Firefighters shall, at the time of their advancement, be included in the calculation of minimum staffing levels.

Firefighter Recruits who have completed the Fire Academy and who are awaiting advancement to the position of Firefighter shall remain emp loyed with the City of Salinas and shall be assigned to a forty (40) hour workweek. Fire Recruits on a forty (40) hour workweek shall continue to be paid a salary which will be ten percent (10%) below the salary of a Firefighter or Firefighter/Paramedic step 1 and shall continue to receive full benefits. The Fire Chief shall determine the duties of such employees.

The probationary period is 18 months from the date of promotion from Firefighter Recruit to Firefighter or Firefighter/Paramedic, except that the probationary period for a lateral hire (with at least one cumulative year of experience working full -time as a firefighte r or firefighter/paramedic for another agency ) is 12 months from graduation from the City’s academy.

K. Longevity Pay

Unit employ ees who have attained ten (10) years of service with the City of Salinas Fire Department shall receive a longevity pay incentive of one percent (1%) of base salary, effective in the first full pay period of July 2019 . Unit employees who have attained fifteen (15) years of service with the City of Salinas Fire Department shall receive a longevity pay incentive of an additional one and a half percent (1.5%), effective in the first full pay period of July 2019.

Unit employees who have attained twenty (20) years of service with the City of Salinas Fire Department shall receive a longevity pay incentive of an additional five (5%) (capped at a total of 7%) of base salary in recognition of their time in service. No employee shall receive more than seven percent (7%) in longevity pay incentives.

SECTION 9 - MISCELLANEOUS

A. Call Back Policy

1. Emergency Call Back - When an employee is called back to work during an emergency (with notice of less than 48 hours) , such employee shall be paid at one and one -half (1- 1/2) times the established rate of pay for the hours worked, but in no event for less than (2) hours.

2. Non-emergency Call Back – Non-emergency call back procedures are incorporated herein as Appendix IV.

When an employee is called back to work a non -emergency call -back and the non - 433
14 emergency call-back is cancelled, such employee shall be paid at one and one half (1 - 1/2) times the “established” rate of pay (“established rate of pay” is equivalent to the “regular rate” under the FLSA) for two (2) hours.

B. Shift Holdover

To maintain fully staffed engine /truck companies and squad(s) while shift change is being accomplished, it may be necessary to have Firefighters, Engineers and/or Captains hold over when there is not enough personnel at each station to fully staff the approved number of companies. An attempt will be made to provide holdover coverage o n a voluntary basis, with the most senior person at t he station having first choice. If the voluntary method is unsuccessful, the Battalion Chief shall require mandatory holdover, starting with the least senior personnel at that station.

Those officers and/or firefighters holding over will only be required to remain on duty until relief arrives from another station or overtime callback. Those individuals holding over, whether voluntary or mandatory, will be compensated at the rate of time and one -half for all hours worked, with a guarantee of one (1) hours minimum.

C. Temporary Light/Modified Duty

The intent of the Light Duty Policy will be to encourage a speedy, full, complete recovery, and a timely return to full duty. An employee’s safety and well-being will always be considered in making light duty assignments.

Light/modified duty assignments shall be those assignments, which will not only aid the disabled employee’s recovery but shall also be directed to the Fire protection needs of the City of Salinas.

Light/modified work may include fire prevention, public education, public speaking, report - letter writing, research about department functions, and may include station duties within the employee’s physical limitations, except that janitorial duties will not be assigned.

The type of work assigned to an employee would be determined by review of the facts by chief officers to ensure that the work assigned is appropriate to the disability and meets the work intent allowed by the health care provider. Specifically, limited or modified duty is intended to be an accommodation effort by the department to return a disabled employee to needed work capacity as soon as it is reasonably possible. Work will be assigned between the hours of 8 a.m. and 5 p.m., Monday through Friday or flex-time may be approved by the Fire Chief.

If the light or modified duty assignment is beyond the physical capabilities of the employee, the employee may request adjustment of the assignment from the Fire Chief. If not resolved, the employee shall return to his/her health care provider for further evaluation of the light duty limitations. In case of non-industrial disability, the employee’s return to light or modified duty is optional on the part of the employee and the City.

434
15 D. Occupational Health and Safety Committee

The Union and the City agree to maintain an Occupational Health and Safety Committee. This Committee shall consist of three (3) representatives of the Union, two (2) representatives of Fire Administration, one of who shall be the Fire Chief, and one (1) representative from Human Resources, with a maximum number of representatives being six (6). Each representative may designate an alternate who may attend the meetings on a regular basis and who shall fill his/her representative’s position in the event of absence.

The Committee shall review investigations of occupational injury or illness and exposure to hazardous materials and, where appropriate, shall submit recommendations to the Fire Chief for the prevention of future incidents. The Committee shall also make health and safety-related recommendations to the Fire Chief as to improvements in departmental equipment, physical facilities, training, policies, and procedures and other areas as deemed appropriate by the Committee.

The Committee shall publish health and safety information, which shall be distributed through normal departmental means to all employees.

The Committee shall make recommendations in departmental budget proceeding regarding allocation of funds for improvements in occupational health and safety.

Up to two (2) hours of overtime pay per meeting shall be awarded to Committee members who participate in Committee meetings during off-duty hours.

The Committee shall determine the frequency of meetings; however, in no case shall the Committee meet less than four (4) times per calendar year.

The Committee shall elect a Chairperson and, at his/her discretion, use consensus of parliamentary process in decision -making. The Committee may elect to establish by -laws pertaining to the internal operations of the Committee.

E. Vacation Scheduling

Vacation selection on each platoon will be by seniority in rank. All leave requests will be for the entire shift.

1. Scheduled Leave - Scheduled leave of at least three (3) persons will be allowed.

Selections will begin in November an d continue throughout the year. If only two (2) persons are on leave on any given day, a third person may add his/her name to the schedule.

The seniority rule will apply to any leave request that is made after the posting of the original schedule with the following exception: A request m ade to the Battalion Chief within thirty (30) days or less will be made on a first come, first served basis.

435
16 Scheduled leave requests must be made at least 72 hours prior to the requested date. Any requests after the 72 -hour notice period will be consid ered unscheduled and must meet the criteria below.

2. Unscheduled Leave - Unscheduled leave is any leave request in addition to the scheduled vacation slots for three (3) employees. As long as there is no adverse impact on the normal operations of the department, the day the leave is to be taken, unscheduled leave requests will be granted subject to the following guidelines:

a. There is at least one person above the minimum staffing level on the most -current staffing schedule.

b. Any request for unscheduled vacation that is granted will be placed on the schedule and will be considered ‘scheduled leave’ at that time.

c. Leave will be granted for 4, 6 or 8 hours for personal medical and “immediate family” medical and personal educational uses or as required by law. “Immediate family” in this section is defined as husband, wife, child, father, mother and step-children.

All other scheduled leave will be granted for periods of 12, 18 or 24 hours.

3. Requests for vacation that day:

Requests on the day the vacation is to be taken will be granted by seniority in rank.

4. Requests for Cancelled Vacation

All requests for vacation that were previously scheduled and cancelled by another party, are subject to the same seniority rule as original vacation picks.

Cancelled Vacation Picks: Cancelled vacation picks are filled first by rank and seniority within the rank.

F. Change in Assignment

If an employee’s workweek is changed as a result of an assignment change by the Fire Chief, the City agrees to meet and confer on the impact, if any, on issues(s) within the scope of representation upon the request of the Union. The City will notify the Union within 30 days prior to implementation of the assignment change. The City also agrees to meet and confer on the impacts and effects of any change in job description and job duties that are within the scope of bargaining.

G. Overtime Rate

Overtime shall be paid at the 56-hour rate for employees assigned a 56-hour week or 40-hour rate for employees assigned a 40-hour week. The overtime rate shall be one and one-half (1½) 436
17 times the regular rate of pay. Overtime is paid for time which the empl oyee is required to do work during his/her day off or as required by law. An employee may request compensation for overtime by compensatory time off or by payment. The decision shall be at the sole discretion of the employee.

Compensatory time off shall not accumulate in excess of 144 overtime hours worked.

Compensatory time off (“CTO”) can be used as vacation or sick hours and is subject to the same rules for approval. CTO does not accrue for working special events or grant -funded activities; any overtime will be paid.

H. Industrial Disability Leave

Industrial disability leave for unit employees shall be governed by Section 4850 of the Labor Code as presently worded or subsequently amended. This section in no way prohibits the City from contesting 4850 payments and shall apply in those cases where there is no contest by the City.

I. Workday/Workweek

1. 40-Hour Workweek

Employees assigned to work 40 hours per workweek generally work 8 hours per workday, from 8:00 a.m. to 5:00 p.m., Monday through Friday, with two consecutive days off. The Chief reserves the right to assign 40 -hour employees on Saturdays or Sundays provided that the schedule change includes two consecutive d ays off. Flexible and alternative schedules (such as 4/10 schedules) may als o be assigne d and/or approved by the Chief. The City agrees to notify the Union prior to changing a 4/10 schedule.

J. Grievance Procedure

The City and the Union agree to utilize the following grievance procedure:

1. Definition: A grievance is any complaint or dispute regarding the interpretation or application of this Memorandum of Understanding, Appendices and Letters of Understanding; and the just cause for disciplining or terminating bargaining unit employees.

2. The Union or any non-probationary employee represented by the Union or the City may file and process a grievance. Aggrieved employees may be represented by the Union or may represent themselves in preparing and presenting their grievance.

3. Written grievances shall be submitted on forms which are mutually agreeable to the City and the Union. Grievances filed by the City shall be submitted directly to arbitration.

4. The time limits specified in this section may be extended by mutual agreement in writing of the aggrieved employee or the Un ion and the reviewer concerned. Should a decision not be rendered within a stipulated time limit, the aggrieved employee may immediately 437
18 appeal to the next step. Absent good cause, a grievance will be considered settled if the decision of any step is not appealed within the specified time limit.

5. If a grievance is related to a promotional process within the representation unit, Step 1 shall be directed to the Fire Chief or his/her designee.

Step I: An aggrieved employee or the Union will first attempt to resolve the grievance through informal discussions with the immediate supervisor by the end of the seventh calendar day following the discovery of the incident upon which the grievance is based. Every attempt will be made to settle the issue at this level.

Step II: If the grievance is not resolved in Step I, it shall be submitted in writing to the Fire Chief within seven calendar days of receipt of the supervisor's written response. The Fire Chief will have seven calendar days from receipt of the grievance to review the matter and prepare a written response. If the grievance is denied, the response shall contain the reasons therefore.

Step III: If the grievance is not resolved in Step II, an aggrieved employe e or the Union may submit the grievance to the City Manager for final determination or to binding grievance arbitration. In the event an employee, and not the Union, elects to proceed to binding arbitration, he/she shall be responsible for their own arbitration costs. All Step III appeals must be filed in writing at the Human Resources Department Office within seven days of receipt of the Fire Chief's response under Step II. Hearings before an arbitrator will be as set forth below.

The parties, or their representatives, who proceed to arbitration shall jointly select an arbitrator.

If the parties are unable to agree on an arbitrator, they shall jointly request a panel of five qualified and experienced arbitrators from the State Conciliation Service. Upon receipt of the list of arbitrators, the names shall be alternately struck until one name remains who shall serve as arbitrator. The arbitrator shall be jointly contacted by the parties.

In the event of a claim that a grievance is not subject to the arbit ration provisions of the Memorandum of Understanding, the issue of arbitrability shall be decided by the arbitrator using the criteria set forth in this Memorandum of Understanding. Copies of the arbitrator's decision shall be submitted to the City and to the Union or to the grieving employee. Costs of the arbitrator and court reporter shall be shared equally b y the parties. All other costs arising from the arbitration proceedings shall be borne by the party incurring said costs.

K. Labor-Management Relations

The City will permit the elected officers and appointed shift representatives of the Union to receive and investigate complaints from employees represented by IAFF and attend on monthly Union-related meeting during on -duty hours. An officer or shift representative shall notify his/her Battalion Chief as early as possible if a Union-related meeting will cause the movement of personnel or equipment outside of standard response areas. Such activities shall not interfere with the normal operations of the department. Employees shall have the right to have a Union officer or shift representative present at any meeting with Department or City admin istration regarding discipline. An employee who desires to be represented at the meeting shall so notify 438
19 the Battalion Chief. The City has an obligation to advise an employee if a meeting may involve disciplinary matters. Union officers and shift representatives shall be allowed access to appropriate materials in personnel files which are directly related to a grievance or alleged contract violation if the affected employee’s written consent is received by the Cit y. The City will not use any materials from the personnel files for the purpose of discipline, or in the grievance procedure, which have been specifically denied the employee in a request for access.

The Fire Department Administration, Human Resources and the Salinas Firefighters Association will form a Labor Management Committee to discuss issues affecting the Fire Department. The Labor Management Committee shall meet at least once every two months or more if needed.

The Labor Management Committee will establish procedures for the promotional process no later than October 1, 2018. The City agrees to notify the Union at least 60 days in advance of making changes to the promotional testing process. The City agrees to meet and confer and on changes to the promotional process that are within the scope of bargaining.

The Labor Management Committee will also meet to discuss and develop policy and procedure relating to the Tactical Medic Program and any proposed change to the Uniform Policy.

L. Safety Standard

The City does not agree to adopt and implement National Fire Protection Association, Standard 1500 (NFPA 1500). However, the City recognizes the value of NFPA 1500 and shall endeavor to use its provisions as a guideline when the City determines that it is economically feasible and within City monetary resources.

M. Departmental Policies

The City and the Union agree to meet and confer on changes to Fire Department Rules and Regulations and Operating Procedures that are within the scope of bargaining. In the event that there is a conflict between this MOU and another City policy or rule the language of the MOU will govern.

N. Layoff Policy

The layoff policy for IAFF is incorporated herein as Appendix V.

O. Residency

The City and IAFF agree that any residency requirements for IAFF represented personnel shall be consistent with State law.

P. Minimum Staffing Level

The on-duty bargaining unit minimum fire suppression shift staffing level shall be no less than 439
20 23.

Each engine company shall be staffed with a minimum of three fire suppression personnel, one of whom shall be a Fire Captain, one whom shall be a Fire Engineer and one of whom shall be a Firefighter. While Appendix I (Paramedic Program) is in force at least one of these three fire suppression personnel shall be ALS certified. Each ladder truck shall be staffed with a minimum of three fire suppression personnel, one of whom shall be a Fire Captain and one of whom shall be a Fire Engineer. When possible, as determined by the Chief, each ladder truck shall be staffed with a minimum of four fire suppression personnel, one of whom shall be a Fire Captain, one of whom shall be a Fire Engineer and two of whom shall be firefighters.

Effective at the expiration of this agreement, each ladder truck shall be staffed with a minimum of four fire suppression personnel. This MOU provision may be reopened by the City in the event the City declares a fiscal emergency.

Paramedic Rescue Unit(s) will be staffed with a minimum of two personnel, one of whom shall be a Fi re Captain and one a paramedic. The Fire Captain and par amedic may be the same person. If necessary, and in accordance with standard departmental procedures regarding staffing of apparatus, an acting Fire Captain shall staff the squad.

Q. Living standards

The City and the Union will use the Labor/Management Committee to address concerns about fire station living standards and housing facilities, if they arise.

SECTION 10 - UNIFORMS

A. The City shall pay tw o thousand dollars ($2,000) per calendar year for uniform replacement and maintenance to be paid monthly.

B. The City will provide newly hired employees with three (3) pairs of Nomex uniform pants.

C. Uniforms that are damaged in the line of duty shall be repaired or replaced by the City at no cost to the employee.

D. An employee shall be issued personal safety equipment, as listed in Fire Department Rules and Regulations, at no cost to the employee. If the City determines that a listed item is unserviceable beyond repair, the City shall replace such item at no cost to the employee.

E. If any item set forth in the Clothing and Maintenance Policy becomes mandatory for the City to supply or maintain, the clothing allowance shall be reduced accordingly.

F. The City shall provide notice to the Union of at least 60 days and an opportunity t o meet and confer on the impacts and effects of significant changes to the required uniform.

440
21 SECTION 11 - ON-DUTY SHOPPING

A. Fire Department equipment may be used for purchasing groceries, provided that shopping trips shall be limited to one per day.

B. Shopping must be done within the City limits and within each station’s assigned response area.

C. While shopping, all members shall remain in service and in radio contact.

D. Personal shopping on duty WILL NOT be permitted.

SECTION 12 - TELEVISION

A. In each station where the Union owned television set is used to view televised training programs sponsored by the Department, the City agrees to pay one -half the cost of maintenance, but no more than $100 per year per station.

B. If the Union needs to replace a television set due to age, the City agrees to apply any unused portion of the annual $100 maintenance amount towards the purchase of a new set, with the understanding that no additional funds will be available to that statio n for maintenance or purchase for the remainder of that year.

SECTION 13 - APPENDICES

A. Appendix I, the “Paramedic Program,” is made part of this Memorandum of Understanding as fully set forth herein.

B. Appendix II, the “Hazardous Material Response Program,” is made part of this Memorandum of Understanding as fully set forth herein.

C. Appendix III , “Catastrophic Leave Program,” is made part of this Memorandum of Understanding as fully set forth herein.

D. Appendix IV, “Salinas Fire Department Non-Emergency Call Back Procedures,” is made part of this Memorandum of Understanding as fully set forth herein.

E. Appendix V, “Layoff Policy for IAFF, Local 1270,” is made part of this Memorandum of Understanding as fully set forth herein.

F. Appendix VI, “Uniform Agreement”

G. Appendix VII, “Shift Bid (side letter)

H. Appendix VIII, “Salary Schedule”

441
22 SECTION 14 - TERM

The term of this Memorandum of Understanding shall commence on January 1, 2026 and shall expire December 31, 2027, except as otherwise agreed to by the parties. Proposals for change and/or renewal shall be submitted by October 1, 2027.

CITY OF SALINAS IAFF LOCAL 1270

_________________ __________ ____________________ __________ Rene Mendez Date Jesus Ramirez-Regalado Date
City Manager President

442
23 APPENDIX I: PARAMEDIC PROGRAM

PARAMEDIC RECLASSIFICATION

A Firefighter/paramedic shall be reclassified to Firefighter on request; however, for the reclassification to be approved, the total number of Firefighter/paramedics in the Department may be reduced to no less than eighteen (18) after the Firefig hter/paramedic is reclassified. In the event Firefighter/paramedic staffing would drop below eighteen (18) with the reclassification, the City will make every reasonable effort to provide replacement Firefighter/paramedic(s) to fill the positions to be vacated by those employee(s) wishing to reclassify as Firefighter.

If the number of authorized paramedic positions increases from 21, the number of minimum paramedic positions will increase accordingly.

Requests for reclassification to Firefighter will be made on an annual basis during the month of September. Approval or denial of the request will be provided to the employee in writing no later than October 15.

Department seniority shall apply in the event two (2) or more Firefighter/paramedics request reclassification to Firefighter at the same time.

APPLICATION

A line Firefighter of any rank, with a current EMT -1A certificate (non -paramedic entry level probationary Firefighters will be evaluated on an individual basis prior to being nominated by the Fire Chief) may apply for training to qualify for this classification. The EMT-1A certificate must be current at the starting date of Paramedic training. The City reserves the right to hire applicants tha t are qualified as Paramedics. Acceptance into the Paramedic Program includes an individual’s ability to pass the entrance exam of a Paramedic training institution, the ability to make a personal commitment and a dedication of purpose to provide an outstanding Advanced Life-Support Program for the citizens of our community.

WORKING CONDITIONS

A Paramedic position will be a separate classification. This classification has a salary range 12.5% above the classification held by the employee prior to the being reclassified. The salary increase will become effective upon successful completion of the Paramedic training Program and assignment as a Paramedic to perform regular on-shift Paramedic duties. This salary increase shall remain in effect while an employee remains in the classification and performs regular on -shift Paramedic duties for the City of Salinas.

The hours of work per week will be those of a regular Firefighter, which is 56 hours. However, during the didactic phase(s) of the training period, a variable of a 40-hour workweek may be used.

The City will arrange for Paramedic training, including:
443
24 1. City will pay for certification/re-certification;

2. Pay tuition cost;

3. Pay for books;

4. Lodging and travel will be paid by City if commuting is not feasible;

5. Meals to be provided in accordance with City policy in effect during the time of training.

Paramedics can be assigned to train other Firefighters as EMT1-A’s. Individuals so assigned will be given 60 days advance notice.

Overtime will be paid as per City policy.

Upon being certified as a Paramedic by Monterey County, a one-time bonus of $500 will be paid to each of the Paramedic Trainees.

444
25 APPENDIX II: HAZARDOUS MATERIALS RESPONSE PROGRAM

Eligibility

All personnel from the rank of Firefighter through Captain are eligible for the program.

Exceptions: Probationary Personnel

Background Requirements

A background of hazardous materials, chemistry classes, or other related classes would be considered beneficial, but not necessary. A strong interest and desire to commit oneself to the hazardous material program and training that it will require is the key prerequisite.

Selection Process

A memo will be distributed requesting all interested personnel to submit a short resume as it relates to the above requirements. A screening board consisting of three Chief Officers will review the resumes and select the personnel. In the event that a number of personnel are equally qualified, seniority will be us ed as the determining criteria. The Operations Chiefs may request an interview with the candidates.

In the event there is an insufficient number of applicants to fulfill the program requirements, an assignment will be made utilizing reverse seniority.

All personnel placed on the hazardous materials team are subject to a minimum of two years of service with the team, starting from the effective date of assignment.

Vacated positions, or team members medically unable to perform their haz-mat duties for longer than 90 days, will be filled through the selection process as soon as reasonably practical.

Team Leaders

A Primary and Secondary Team Leader wi ll be assigned to each platoon. Team Leader will be determined by rank, next by senio rity in the program, and the last by seniority in rank, next by seniority in the program, and last by seniority in rank. Team Leaders must have the ability and desire to direct overall haz-mat Operations on their respective shifts.

The Team Leaders will be responsible to keep his/her Team Members in a “ready state” by conducting and/or coordinating classroom drills and manipulative exercises necessary to maintain professional competence at the level of Hazardous Material Technician.

The Team Leaders and Team Members will be responsible to develop and conduct a regular training program for their respective platoon, necessary to maintain professional competence at the level of First Responder Operational (FRO).

445
26 Staffing Levels

There will be a Team Leader, Secondary Team Leader, and four (4) line personnel (Team Members) assigned as the Hazardous Materials Response Team to each platoon.

In the event that there are no Hazardous Materials Team Members reporting to duty on a given shift, three (3) off-duty Hazardous Materials Team Members will be called-back on overtime, and will be primarily responsible for the readiness state of the Hazmat Unit in the event of the Unit’s request on that duty day.

Response

A minimum of three (3) Haz -mat Team Members, one being a Team Leader, will respond with the Hazmat Unit on any haz -mat Level II emergency response. If Department staffing allows, four (4) Team Members shall respond.

Training

Training of all Team Members will meet with criteria set forth within 29 CFR 1910.120 (q) and Title 8, General Safety Orders, Section 5192 (q) for Hazardous Materials Technician. It is the goal of the Salinas Fire Department’s program to provide this requirement for training within the first year of a new member’s entry into the program. This would be a total of 240 hours of hazardous materials response team training.

As more funds become available individual members will be sent to schools for additional “specialized” training, to include HM Specialist level training.

Medical Surveillance

All personnel will be required to have a physical under the following conditions:

1. All personnel that have been accepted to the Hazardous Materials Response Team will be required to have a physical as required by law, 29 CFR Part 1910.120 (q), before being accepted to the program.

2. Every twelve (12) months after being assigned to the program.

3. As soon as possible following the notification of the City by a Team Member that they have developed signs and symptoms indicating possible over -exposure to hazardous substance or health hazards.

4. At termination of, or upon re reassignment.

All medical examinations will meet criteria set forth in 29 CFR Part 1910.120(q).

It will be the responsibility of the Team Leaders to maintain the regular schedule of annual 446
27 medical examinations, to alert and schedule any of the above examinations, as needed, and upon notification to the Operations Chief.

Medical Monitoring

A Salinas Paramedic will respond with the Salinas Hazard Material Response Team to all Level II hazardous material emergencies, where entry into an exclusion zone is to, or likely to occur by members of the team. It will be the duty of this individual to supervise and/or administer proper medical monitor protocols during Haz-mat Team Members’ entry and exit into a contaminated or potentially contaminated area, and to maintain written medical monitoring form(s) approved by the on-site Hazardous Materials (Assistant) Safety Officer.

Completed Medical Monitoring forms will be part of the written document ation of the incident submitted to the fire administration office.
447
28 APPENDIX III: CATASTROPHIC LEAVE PROGRAM

A. Donation of Leave

If an IAFF -represented employee experiences an extended disability due to pregnancy, illness or injury, or if the spouse or child of an employee becomes ill or injured, IAFF employees, with departmental approval, may donate a minimum of four (4) hours of accrued annual leave and/or sick leave to the affected employee in accordance with the following conditions:

1. Qualifying employees desiring to receive a donation of leave time shall notify the Union of the request for leave donation and the Union will solicit donations of leave time.

Employees who choose to donate leave time will do so on a form submitted to the Fire Chief and Human Resources Director for approval.

2. The donation must be in whole hours with a minimum of 4 annual leave hours being donated.

3. Employees receiving the donation of leave may receive an unlimited number of hours; however, the donated hours may only be used after the affected employee’s annual leave and/or compensatory time off hours have been exhausted. All leaves of absence are subject to approval by management in accordance with the City's leave policies and applicable law; leaves of absence taken using donated leave hours run concurrently with any otherwise unpaid leave available.

4. Donations shall be made on a form to be developed by the Department in coordination with Human Resources and shall be signed by the donating employee and fire administration.

5. Neither this policy, its implementation, nor procedure is subject to the grievance procedure.

B. Donated Hours Not Returned

Donation of leave is irrevocable. Donated annual leave hours may not be reclaimed.

C. Unused Donations

Upon return to work or upon disability retirement, or when an approved leave of absence otherwise ends, the employee shall not retain donations that are being held and have not been used. The unused donated leave hours shall be returned to the appropriate donor, if still employed with the City, on a last received, first returned basis.

D. Hold Harmless

The Union agrees to hold harmless, indemnify and release the City of Salinas, its officers, and employees from all liability arising from any claims a lleging improper implementation of the policy, including any alleged violation of discrimination laws, or any other claim of loss, 448
29 damage or expense.

449
30 APPENDIX IV: NON-EMERGENCY CALLBACK PROCEDURES

SALINAS FIRE DEPARTMENT

I. GENERAL

All personnel who are assigned callback duties shall understand these procedures before assuming callback duties.

The Overtime Sign-up Calendar will be used for planned need and day-of call back.

Personnel will be on hold -over status at the affected station based on their job classification using the practice known as position for position.

Personnel may not be paid overtime unless they are actually on-duty. Trades-of-Shift will not be allowed during overtime. However, Stand -by’s of two hours or less may be granted at the discretion of the on-duty Battalion Chief.

This agreement will be re-visited when staffing levels or specialty assignment levels change.

II. PLANNED NEED PRACTICES & OVERTIME SIGN-UP CALENDAR

Callback shall be conducted in advance for known vacancies using the Records Manager Program and the Overtime Sign-up Calendar. It shall be done at approximately 1800 hours on the first day of the affected platoon’s work cycle. If possible, vacancies will be filled for the entire work cycle at that time.

Personnel interested in working on a future date may sign up in the Overtime Sign-up Calendar at any time. Personnel may express interest in a specific date by placing an “X ,” a “P” or an “XP” on that day. An “X” expresses an interest in a full-shift only (more than 12 hours). A “P” expresses interest only in a partial shift (12 hours or less). An “XP” expresses interest in any amount of time, with a preference for a full -shift. Any other letter(s) will not be r ecognized.

Vacancies may be filled one shift at a time.

A person whose name is on the Overtime Sign -up Calendar will be relieved of their commitment to work at 0830 ho urs on the day of the overtime. A person may remove their name from the calendar at any time, until an assignment has been made.

For vacancies of two (2) hours or less, personnel on hold-over status in the affected station will be asked if they are willing to work for up to two (2) hours. If they accept, they will be given that overtime and the Overtime Sign-up Calendar will not be used to fill that partial vacancy.

In the event that those who are on the calendar are not contacted at the time of the planned need call, they will be assig ned to fill a vacancy and a message will be left, advisi ng them of their assignment. It is the responsibility of that individual to confirm the time and location of their assignment.
450
31 In the event that an individual signs up for a date on the calendar and is then unable to work that day, for a reason other than an illness or a family emergency, they will have three (3) X’s add to the times worked folder for the first offense which will double each consecutive time an individual fails to meet their assigned overtime, (i.e., first offense 3 X’s, second offense 6 X’s, third offense 12 X’s, fourth offense 24 X’s ). Starting the first day of every January, all penalties will be reset. However, any penalties incurred during the last two (2) weeks of December will cause 3 “Black” “X’s” will be placed in the times worked folder in the new calendar year.

Alternates can sign up for overtime. However, if their trade becomes sick or injured than that individual who is in the overtime/alternate spot now moves out of the overtime and into the trade position. Callback will be used to fill the remaining overtime position. Once the individual has shown up for the trade of shift their obligation for that trade has been fulfilled and the alternate’s obligation has been met. If you are not able to respond for “Day of Overtime” within 2.5 hours to your assignment, you are responsible to remove your name from the overtime sign up list. This “2.5 hours” includes travel time, picking up your gear and getting to your assignment.

III. CALLBACK RECORDS

The proper procedure is as follows:

1. At the beginning of each calendar year, the records will be sorted according to an individual’s seniority in rank and the number of shifts worked shall be placed at the number zero.

2. Personnel records will be promptly updated whenever pertinent dat a about an individual changes. It is th e individual’s responsibility to ensure that changes have been made to t heir personnel record, such as, telephone number(s), pager numbers, rank, specialty status and/or requests to activate or inactivate their current callback status.

3. When staffing falls below the current minimum level, personnel shall be called back position for position.

Position for position: Calling back to the highest ranked position that is vacant on a given (specific) duty-day.

4. When an individual is called back:

A. Their callback record shall be marked with the (specific) date and number of hours worked. The record shall be checked to ensure that the program changed the number of times worked to the number that is correct.

B. Periods of more than 12 hours will count as a full shift worked.

451
32 IV. GENERAL RULES FOR SPECIALTY ASSIGNMENTS AND OFFICER

CALLBACKS

1. The following are the minimum staffing levels for specialty positions, and/or Fire Captains and/or Fire Engineers, on a duty-day:

A. Six (6) Paramedics; Effective July 1, 2007, there will be 27 authorized Paramedics, nine per platoon

B. Three (3) Hazardous Materials Team Members; Effective July 1, 2007, there will be 18 authorized Hazardous Material Team Members, six per platoon

C. Eight (8) Fire Captains/Acting Fire Captains will be maintained on a duty-day. Effective July 1, 2007, there will be 24 authorized Fire Captains, eight per platoon

D. Seven (7) Fire Engineers/Acting Fire Engineers. Effective July 1, 2007, there will be 24 authorized Fire Engineers, eight per platoon

2. Callback for Paramedics:

A. Callback to Six (6) Paramedics, regardless of the on-duty staffing-level.

B. If less than Six (6) Paramedics are on-duty, callback a Firefighter/Paramedic.

C. If no Firefighter/Paramedics are available to work, callback a Fire Engineer/Paramedic.

D. If no Engineer/Paramedics are available to work, callback a Fire Captain-Paramedic.

3. Callback for Fire Captains:

A. If daily staffing is below the minimum on-duty level and there are less than eight (8) Fire Captains on-duty, callback a Fire Captain.

B. If no Fire Captain is available to work, callback a Fire Engineer.

C. If no Fire Engineer is available to work, callback a Firefighter.

4. Callback for Fire Engineers:

A. If daily staffing is below the minimum on -duty level and there are less than seven (7) Fire Engineers on-duty, callback a Fire Engineer.

B. If no Fire Engineer is available to work, callback a Firefighter.

452
33 5. Callback for Firefighters:

A. If daily staffing is below the minimum on-duty level and there are eight (8) Fire Captains and seven (7) Fire Engineers on-duty, callback a Firefighter.

B. If no Firefighter(s) are available to work, callback a Fire Engineer(s).

C. If no Fire Engineer(s) are available to work, callback a Fire Captain(s).

D. If no Firefighter, Fire Engineer or Fire Captain accepts the callback, then promptly notify the on -duty Battalion Chief, refer to the Mandatory Callback Procedure contained in Section VII.

V. SPECIAL SITUATIONS

If daily staffing falls one below the minimum on-duty level and two categories need to be filled, then personnel who are assigned in both categories may be called -back using the following priority level:

1. First, a Paramedic;

2. Second, a Fire Captain;

3. Third, a Fire Engineer;

4. Fourth, a Hazardous Materials Team Member

5. In the event that callback for BC duties becomes available to IAFF unit members (following exhaustion of the callback process with the FSA bargaining unit), the process shall follow the normal callback procedures of seniority and times worked. Callback for BC duties shall be made available to, and performed only by, individuals who meet the minimum job requirements as set forth in the job description and/or has successfully passed the promotional exam for BC.

VI. OES CALLBACK PROCEDURES (PLANNED NEED)

OES Callback procedures shall be as specified in Operational Bulletin #08-100. Presently this procedure reads as specified below in this section. The Chief reserves the right to change this policy as needed, provided, however that legal meet and confer obligations are met.

Callback for OES assignments shall be made following Salinas Fire Department Standard Operating Procedure #207. OES Type 1 and Type 3 engines shall have four (4) personnel assigned. If there is a request for the Communication vehicle, it shall be staffed with a minimum of three fire suppression personnel, one of whom shall be a Fire Captain, one whom shall be a Fire Engineer and one of whom shall be a Firefighter.

453
34 Initial Attack Assignment: The requested type of equipment staffed by on duty personnel. The turnout time for Initial Attack assignment should be no more than (3) minutes from the time of the dispatch.

Immediate Need: The requested type of equipment staffed by four personnel. Personnel will be assigned from the platoon on duty at the time the order and request number are received, according to standard callback procedures using seniority and times worked. The turnout time for an immediate need strike team shall be 30 minutes from time the order and request number are received. See paragraph I of this section for sign up.

Planned Need/Relief Crew: Assignments will be made according to standa rd callback procedures using seniority and times worked. See paragraph I for sign up. Four person staffing should include one (1) Fire Captain, one (1) Fire Engi neer and two (2) Firefighters. The On Duty Chief “BC” shall ensure that only qualified persons possessing the CICCS certification shall be sent on O.E.S. deployments. A relief crew should be sent seven (7) days into the assignment. The assignment will count as one (1) shift worked for each day of more than 12 hours overtime upon return. This includes a single resource request; strike team requests, and individual requests regardless of the requesting agency (i.e., FEMA, OES, etc.).

If there are not enough personnel signed -up to fill an Immediate Need assignment, it will become a mandatory assignment , using reverse seniority on duty. If there are not enough personnel signed-up for a Planned Need/Relief Crew response, assignments will be made by reverse seniority in the department.

Individuals who are scheduled on a trade of shift or overtime are not precluded from responding on an out of county assignment. The day of the trade shall be considered a regularly scheduled duty day and the individual will not be entitled to overtime on that day.

Every effort shall be made to make notifications for relief 48 hours before the scheduled departure. Personnel are expected to confirm acceptance of the assignment within 12 hours of contact. Without confirmation, the person will be replaced.

Overtime notifications for an immediate need or planned need response shall not begin until the department has received the appropriate order and request number form the requesting agency.

VII. MANDATORY CALLBACK – PLANNED NEED AND DAY-OF

Every effort will be made to ensure that a person on mandatory overtime does not work for more than 96 consecutive hours.

VIII. SPECIAL EVENTS – PLANNED NEED AND DAY-OF

The staffing for special events shall consist of two or three personnel from the fire suppression division. Staffing for those apparatus shall consist of a Fire Captain, a Fire Engineer and/or a Firefighter, whichever is appropriate.
454
35 APPENDIX V: LAYOFF POLICY

CITY OF SALINAS
IAFF, LOCAL 1270 POLICY:

City to review for legal compliance as requested by Union.

It is the intention of the City of Salinas to provide to layoff policy that ensures fairness to all City employees as well as the best opportunity for a transition to re-employment.

The City of Salinas may layoff an employee due to lack of work or lack of funds. The City shall inform the Union in writing regarding potential layoffs no less than sixty (60) days prior to any notice of layoff being sent to individual employees.

PROCEDURE:

In the event of a reduction in work force in the Fire Department , the City shall designate the classification(s) and positions to be eliminated. The City shall provide affected employees and the Union with a current seniority list for the classification(s) affected, the reason for proposed layoffs, the effective date o f layoffs, and a copy of this policy no later than thirty (30) days prior to the effective date of the layoffs. Additionally, affected employees shall be provided a summary of all accrued benefits at least thirty (30) days prior to the effective date of layoffs.

Layoffs shall be made among all bargaining unit employees in the same classification within the Fire Department in the following order: temporary employees, probationary new employees, regular employees (including proba tionary promotional employe es). No regular employee within the department shall be laid off in any classification if there are temporary employees in an active status in the same classi fication within the department. For purposes of this layoff policy, a regular employee is defined as an employee filling an authorized, budgeted position regardless of hours worked.

SENIORITY DEFINED

For purposes of layoff, seniority shall be defined as the length of service in any regular position(s) with the City as determ ined by City personnel records. Continuous service for purposes of determining seniority shall be defined to including work related injury leave of up to one (1) year’s duration as determined by City Personnel records.

For purposes of returning to a previously held classifica tion, seniority will be defined as the length of service in that classification.

LAYOFF BY CLASSIFICATION

The order of layoff within a classification shall be based exclusively on seniority, with the least senior employee being the first to be laid off.

A single seniority list will apply for all IAFF members. An exception to the order of layoff may only 455
36 be made if a layoff according to seniority will result in less than eighteen (18) paramedic -licensed personnel being available for duty. If laying off a Firefighter/paramedic would result in less than eighteen (18) paramedic/licensed personnel being available for duty, the City may lay off the least senior firefighter without a paramedic license.

PREVIOUSLY HELD POSITIONS

In the event that an employee is notified of layoff, that employee shall have the right to return to (“bump”) any classification in th e City in which the employee has served in regular status in City service, with due consideration to reclassifications, job descriptions and changes in titles of t he position(s) previously held. For purposes of “bumping” to previously held classifications, seniority shall be defined as total time served in the classification from which a n employee will “bump”. An employee must notify the City of his/her desire to return to a previously held classification within five (5) working days after receipt of written notice of layoff.

JOB COUNSELING AND OUTPLACEMENT SERVICES

It is the City’s intent to assist laid off employees through th e transition from City service. To that extent, employees whose positions are proposed from reduction may schedule a meeting w ith a representative of Human Resources. In addition to providing job counseling to employees facing layoff, Human Resources will function as a clearing -house for resources, information and referrals on outside employment, training opportunities, and potential re- employment opportunities with the City of Salinas.

RETRAINING

It is the City’s intent to consider on-the-job training programs for laid off employees and employees designated for layoff who may be interested in transitioning to other available positions within the City for which they may or may not be fully qualified.

If an employee’s qualifications are judged to meet the minimum desirable qualifications as outlined in the job description, or if, in the opinion of the Human Resources Director and Department Director it is reasonable to expect the employee to meet t he minimum desirable qualifications within a 90 calendar day period of on-the-job training, the City will consider that laid off employee prior to any other employee or applicant.

In the event that there is more than one laid off employee who is conside red for retraining, the laid off employee who has greater seniority will be given first priority for consideration of the on-the-job training opportunity.

SEVERANCE PAY

Each laid off employee shall receive severance pay in the amount of one (1) week for each year of service up to a maximum severance of six (6) weeks. In addition, if for any reason the City requests an employee to leave his/her employment before the thirty (30) day notice period has passed, the City shall pay the employee the remainder of his/her salary for the thirty (30) day period. 456
37 HEALTH INSURANCE

For laid off employees, the City will pay the full premium amount for the level of health insurance coverage in force on the date of separat ion for a period of 12 months. Each employee is eligible to continue group health insurance benefits under the provisions of the Consolidated Omnibus Budget Reconciliation Act (COBRA).

If a laid off employee elects to receive the City’s payment of premium for twelve (12) months after separation, the benefit will continue until whichever of the following events occurs first.

• Expiration of 12 months from the date of separation.

• Employee becomes covered under any other group health plan as an employee or a dependent.

If the laid off employee fails to notify the City of such coverage, the City may immediately terminate group coverage under COBRA and take action to recover the City’s costs for the period of time of dual eligibility.

• Employee or covered dependent becomes eligible for Medicare.

The “Election of Benefit” form must be signed and returned to the Personnel/Risk Management office no later than 5:00 p.m. on the final date of employment, or rights to City -paid premium will terminate.

This coverage falls within the provisions of the Consolidated Omnibus Budget Reconciliation Act (COBRA). Coverage beyond the 12 month of City -paid premiums may be continued at employee expense, subject to the guidelines and limitations of the COBRA provisions.

Health insurance coverage is defined to be inclusive of current City health, dental, vision, and EAP insurance programs.

ACCRUED TIME

At the time of separation, each laid off employee shall be paid in full for all accrued vacation/annual leave time and any other paid leave, including compensatory time, earned during the course of employment, consistent with the provisions of applicable MOUs and the City Personnel Rules.

BENEFITS

Any employee receiving notice of layoff who has previously received a benefit, e.g. , uniform allowance, shall under no circumstances be required to reimburse the Cit y for the benefit already paid. However, a n employee receiving notice of layoff shall not receive a benefit, which is not specifically outlined in this policy or any other City, County, State or Federal policy or Memorandum of Understanding.

457
38 RE-EMPLOYMENT OF EMPLOYEES LAID OFF

The names of persons laid off under these procedures shall be maintained on a City re -employment list for a period of up to thirty-six (36) months from date of layoff for the classification from which the employee was laid off and for those classifications that an empl oyee previously held in regular City service. When using a re-employment list to fill a position in a classification from which layoffs have occurred within the thirty -six (36) month period, the City shall re -employ laid off employees from the list in reverse order of layoff. During the thirty-six (36) month period, no new employee shall be hired nor shall any employee shall be hired nor shall be employee be promoted to a classification from which layoffs have occurred until all employees on layoff status i n that classification have had the opportunity to return to work in that classification. An employee does not jeopardize his/her standing on the employment list by failure to apply for any promotional exam.

A laid off employee may be removed from the Ci ty re-employment list for any of the following reasons: 1) The expiration of thirty -six (36) months from the date of layoff; or 2) Re - employment with the City; or 3) Failure to accept employment with the City; or 4) Failure to appear for a job interview after fourteen (14) days notification by U.S. Mail or email of such interview; or 5) Failure to respond after fourteen (14) days notification by U.S. Mail or email of available employment; or 6) Request in writing by the laid off employee to be removed from the list.

It is the responsibility of the laid off employee to advise the City Human Resources Office of any change in address or phone number.

RESTORATION OF BENEFIT FOR RECALLED EMPLOYEES

Any employee who has been laid off and is hired from a City re-employment list under the terms of this article within thirty-six (36) months from the date of layoff shall be entitled to: 1) Restoration of regular status or, for employees who have not completed their probationary period, credit for that portion of service which has been completed shall be given; and 2) Restoration of any accrued time lost due to layoff; and 3) Credit for all prior service for the purpose of determining seniority and benefits; and 4) Placement in the same step of the salary range the employee held at the time of layoff.

APPEAL PROCEDURE

An employee directly affected by the operation of this policy may, within five (5) working days after notice of layoff is received, request a meeting with the Fire Chief to review the applicatio n of this policy as it affects the employee’s status. The employee may be accompanied by the representative(s) of his/her choice.

If the employee is not satisfied with the review provided by the Fire Chief, a further review of the application of the lay off policy may be requested by the employee with the Human Resources Director. Review by the City Manager must be requested within three (3) working days of a determination by the Human Resources Director. The City Manager or designee's determination shall be final.

458
39 Appeals regarding the layoff policy shall be limited to alleged misapplications of the policy in terms of the following:

1) Determination of seniority.
2) Determination of an employee’s current or prior service in a classification. 3) Determination of an employee’s classification series.

The parties agree the above article satisfies their meet and confer obligations on the subject of the impacts and effects of layoffs.

459
40 APPENDIX VI: SALINAS FIRE DEPARTMENT UNIFORM POLICY

UNIFORM AND OPTIONAL WEAR STANDARDS

1. Members of the Salinas Fire Department shall not wear any part of the uniform that does not conform to the specifications of this policy. The immediate supervisor is authorized to require the removal of any unauthorized arti cle or item placed on the department’s official uniform as well as the wearing of unauthorized and inappropriate uniform specifications.

2. Security of uniforms, badges and insignias is paramount. While on duty personnel shall maintain constant awareness of the location of their uniform to avoid theft or damage. While off duty, personnel shall ensure that their uniform, badge and insignias are secure. Theft or loss of a uniform shall be reported immediately to the battalion chief through the proper chain of command.

3. Definitions:

A. Full Class A: Authorized uniform - jacket with badge, pants, shirt, tie, hat, belt and appropriate footwear.

B. Full Class B: Authorized uniform shirt with badge, uniform pants, station or department t -shirt, belt and appropriate footwear. Additional wear such as authorized uniform jackets, quarter zips and hats may be worn.

The authorized department polo shirt i s acceptable wear in place of the uniform shirt. While conducting training classes or attending classes off duty.

C. Modified Class B: Authorized uniform - pants, belt, appropriate footwear with station or department t -shirt, with or without department sweats hirt, hooded sweatshirt, quarter zip or jacket.

D. Workout and Optional Wear: Authorized uniform - sweat pants or shorts, station or department t -shirt, quarter zip, sweatshirt, hooded sweatshirt, jacket, cap or beanie, and appropriate footwear.

4. Each department member is responsible for maintaining his/her uniform in a presentable manner.

The class B uniform, full or modified, should be similar in color, clean, wrinkle free, and show little to no wear or fading of the fabric. Quarter zip sweatshirt shall be in good condition free from significant fading. Boots should be clean and polished prior to the start of shift.

5. Badges, insignias, nameplates, and belt buckles shall be clean and free of tarnish.

6. Station t-shirts and department caps with engine designators embroidered on them are authorized and are meant to build pride and ownership in the departme nt member’s station assignment. With that in mind, station t-shirts and apparatus specific caps are only authorized to wear when currently working on that assigned apparatus (i.e., Engine 1 shirt worn when currently working on Engine 1).

Personnel are not authorized to wear a station t-shirt or apparatus specific cap that differs from their daily assignment (i.e., Engine 2 shirt or engine specific cap when assigned to work on Engine 6.) This includes overtime, shift trades o r while on a relief assignment. The exception to the wearing the station t-shirt and apparatus specific caps is when personnel are assigned to a temporary relief 460
41 assignment that will last less than 12 hours (i.e., Assigned to Engine 1 and having to go to Station 5 for 6 hours for coverage).

7. All personnel shall wear their uniforms with dignity.

8. All personnel will be in the designated proper uniform and ready for duty by 0800 hours.

9. While participating in the department’s scheduled workout time of 0900 – 1000 hours, approved workout attire is acceptable between the hours of 0800 to 1000 hours.

10. Optional wear is acceptable after 1730 hours.

11. There will be no walking/lounging around the station in undergarments at any time. The restroom and locker rooms are exempt.

12. Company officers shall inspect uniforms daily. Officers are accountable for ensuring personnel are in compliance of this standard and have the authori ty to ensure that their personnel replace any of the parts of the uniform that fail to meet the standard.

13. Personnel will be in the full class B uniform for all interactions with the public. (Non-emergency events).

14. Returning from an incident is not an acceptable excuse for not being in full class B uniform while in contact the public (i.e., shopping, etc.).

15. While on or in department property and not in contact with the public, a modified class B is acceptable.

16. The firefighter’s work environment may result in the employee getting soiled while on duty, thus the employee should have ready additional uniforms and necessary hygiene articles to allow employees to maintain a high standard of personal hygiene throughout their shift.

17. Members that are attending Salinas Fire Department sponsored classes while on duty shall be in their full class B uniform.

18. Members raising or lowering the flags will be in their full class B uniform.

19. Probationary firefighters will wear their full class B uniforms at all times unless involved in drills or assigned details that may soil or damage their uniform.

20. Salinas Fire department personnel may wear official fire department uniforms (Class A and B), when off duty for miscellaneous events that are fire service related. However , the member must remember that they are representing the Salinas Fire Department and will act professionally.

21. Wearing any part of the uniform for personal gain or while engaged in political activities is prohibited.
461
42 22. For all other off duty activities, personnel will get the permission of the fire chief to wear the official uniform.

23. All shirts will be worn tucked in at all times, except when exercising. This includes t-shirts, class B uniform shirts.

24. Uniforms, which are damaged in the line of duty shall be repaired or replaced by the City at no cost to the employee.

FULL/MODIFIED CLASS “B” UNIFORM - SUPPRESSION

UNIFORM SHIRT

The uniform shirt shall either be short or long sleeve, navy blue in color, wit h two breast pockets with chevron style flaps and shoulder epaulets (Workrite Nomex III Aramid Fire Chief Shirt 700NMX45NB short sleeve and style 705NMX45NB long sleeve, or women’s cuts 701NMX45NB short slee ve and 705NMX45NB long sleeve). The navy blue Sal inas Fire Department approved patch shall be worn on both the left and right sleeves. The top of the patch shall be ½ inch from the seam that connects the sleeve to the shoulder and shall be centered to the center of the shoulder epaulet. Paramedics are re quired to add an additional rocker patch with the word PARAMEDIC directly under the department patch on both sleeves. The long sleeve t-shirt shall not be under a short sleeve uniform shirt.

COLLAR INSIGNIA

Insignias shall be worn by all officers/engin eers on each shirt lape l. The insignias shall be the “cut-out” style and display each rank as indicated by the following:

CHIEF 5 crossed trumpets, gold
DEPUTY CHIEF 4 crossed trumpets, gold
BATTALION CHIEF 2 crossed trumpets, gold
CAPTAIN 2 standing trumpets, silver
ENGINEER Antique Fire Engine, silver, medallion 1”

NAMEPLATES

Shall be gold in color for Chief Officers and silver for all other personnel. Lettering shall be block font with black letteri ng. Lettering shall be ½ inch. Last n ames shall be used.

Nameplate dimensions are 2½ inches wide by ½ inch tall.

Optional – First name or initial, and/or job title. Job title lettering shall be ¼ inch and shall be centered directly below the name.

Nameplates shall be worn centered to and directly above the right breast pocket.

Salinas Fire Department approved titles:
462
43 FIRE CHIEF

DEPUTY FIRE CHIEF

BATTALION CHIEF

EMS OFFICER

CAPTAIN

ENGINEER

FIREFIGHTER

FIREFIGHTER/PARAMEDIC

T-SHIRT

Navy blue, short or long sleeve t-shirt, with a crew neck and shall be Hanes Beefy Tee. The navy blue t-shirts shall have the lettering as in attachment I on the back of the tee and the image as in attachment II on the front left breast.

A navy blue department t-shirt or station t-shirt will be worn under the class B uniform shirt.

No other colors or styles of shirts are allowed.

During the month of October, the PINK department t -shirt is allowed to be worn instead of the navy blue department t -shirt or station t-shirt. Class B shirt does not have to be worn if the pink department t-shirt per department guidelines.

TROUSERS

Navy blue Nomex III, Aramid fiber, 6.5 to 7.5 ounce quarter-cut side pockets and inset style hip pockets, and front permanent crease (Workrite Nomex III Aramid style 400NMX75NB, 401NMX75NB, or 402NMX45NB). Trousers shall be third party certification as recommended by NFPA Standard 1975.

BELT

Black leather basket weave, not less than 1 ¼ inch and not more than two inches wide with a plain silver bu ckle for suppression personnel. Special buckles may be worn, subject to approval of the Fire Chief.

SOCKS

Black or navy blue in color. White is allowable when worn with high collar or three-quarter boots.

FOOTWEAR

Solid (unperforated) leather or c orfam material, black in color. Smooth finish t o accept polishing. Toe to be plain or cap toe and shall conform to the contour of the sole. Soles to be not more than ¾ inch thick. Heels shall not be more than 1 ½ inches thick (measured from 463
44 the bottom of the heel to the top of the sole). Laces will be black. Station Class B safety boots will be provided by the City.

JACKET

The following jackets are acceptable:

Fecheimer – High Command in Black
Horace Small – New Generation in Black
Dickies Eisenhower lined – Dark Navy
Dickies Eisenhower unlined – Dark Navy
Condor Summit Softshell Jacket – Navy
5-11 3-in-1 Parka Dark Navy

The Fecheimer and Horace Small jackets shall be black in color with two front patch pockets and silver buttons. A black one-inch cloth nametag with the last name in silver lettering for Captains, Engineers, and Firefighters shall be sewn above the right front pocket. Optional – First initial may be included with last name. A silver cloth badge or approve d SFD metal badge for Captains, Engineers, and Firefighters may be sewn above and centered over the left front pocket. The black Salinas Fire Department approved patch shall be worn on bo th the left and right sleeves. The top of the patch shall be ½ inch f rom the seam that connects the sleeve to the shoulder and shall be centered with the shoulder epaulet. NOTE: As these jackets (Fecheimer and Horrace Small) need retiring from service they shall be replaced with one of the remaining jackets: Dickies, Condor or 5-11.

The Dickies jacke ts shall be dark navy in color. Last name shall be embroidered in white block lettering above the right breast. Letters shall be 12 mm. Optional – First initial may be included with last name. The navy blue Salinas Fire Department approved patch sh all be worn on the left sleeve. The top of the patch shall be ½ inch from the seam that connects the sleeve to the shoulder and shall be c entered with the shoulder seam. The United States flag will be embroidered on the right sleeve centered to the shoulder seam, with the stars on the right, facing forward. The SALINAS FIRE logo, as in attachment III, will be embroidered on the left breast.

The Condor Summit Softshell jacket shall be navy in color. The PVC navy blue Salinas Fire Department patch shall be worn on the left Velcro shoulder patch panel. The PVC United States full color flag shall be worn on the right Velcro shoulder patch panel, with stars on the right, facing forward.

The 5-11 3-in-1 Parka shall be navy in color. The PVC navy blue Salinas Fire Department patch shall be worn on the left shoulder patch panel. The PVC United States full color flag shall be worn on the right shoulder patch panel, with the stars on the right, facing forward.

464
45 WORKOUT AND OPTIONAL WEAR

T-SHIRTS, SWEATSHIRTS, SHORTS, AND SWEATPANTS

Station t-shirts will be allowable, but are susceptible to rules in the Unifo rm and Optional Wear Standards. Station t-shirts shall be navy blue, short or long sleeve t -shirt, with a crew neck and shall be Hanes Beefy Tee. The navy blue t -shirts shall have the image as in attachment II on the front left breast and the approved station design on the back of the shirt, as in attachment VI.

Navy blue polo shirt will be allowable to w ear in place of the Class B uniform shirt on weekends and holidays. The polo shirt will also be acceptable during instructing and attending classes at other departments.

The polo shirt shall be embroidered with the seal as in attachment VII. Last name shall be embroidered in white block lettering above the right breast. Letters shall be 12 mm. Optional – First initial may be included with last name. The following polo shirt is acceptable:

GAME Sportswear 8120 Station Polo Shirt in Navy Blue

Navy blue l ong sleeved pullover or zippered sweat shirt with a crew neck or hood. These sweatshirts shall have the same lettering and logo design as the t -shirt, front and back as shown in attachments I and II. Note: These sweatshirts are not for public contact - reference Uniform and Optional Wear Standards. The acceptable style is Hanes Ultimate Cotton, HF260 and HF280.

In addition, a quarter zip sty le sweatshirt is also approved. The quarter zip sweatshirt shall have lettering embroidered over the left front brea st as shown in attachment III. The image as in attachment IV shall be embroidered on the left sleeve centered to the shoulder seam.

The United States flag will be worn on the right sleeve centered to the shoulder seam, with the stars on the right, facing forward. Optional – Last name may be embroidered in white block lettering above the breast pocket seam. First initial may accompany last name. Letters shall be 12 mm. NOTE: The quarter zip style sweatshirt is allowable wear for public contact.

The following quarter zip sweatshirt is acceptable:

GAME Sportswear 870-T in Navy Blue

Sweatpants shall be Port and Company, navy blue in color and shall have the approved logo design (attachment II) positioned on the left thigh. The uniform committee may change th e brand as availability changes.

Workout shorts shall be Port Authority, navy blue in color and have the approved logo design (attachment II) positioned on the left thigh. The uniform committee may change the brand as availability changes.

465
46 SOCKS

White socks are allowable with optional attire under Standards #11 and 12.

HATS

Midnight blue baseball cap – The cap shall be embroidered as in attachment VIII to be centered above the bill. Optional – Last name may be embroidered in white block lettering on the back of the hat to be centered on the back of the hat. First initial may accompany last name. Letters shall be 12 mm. Apparatus name and number, as in attachment V, may be embroidered on the back of the hat to be centered on the back of the hat, with letters to be 12 mm and with numbers to be 20 mm. These hats will be subject to the Uniform and Optional Wear Guidelines. The following hats are acceptable:

Flexfit/Yupoong 6477
Richardson model 500s5 fitted
Richardson adjustable model

Beanie/Stocking cap – is acceptable to be worn around the station and while working in inclement weather. This shall include after structure fi res or times of heavy exertion. This optional headwear is not acceptable to be worn as a normal part of the Clas s B uniform or while in public. The beanie/stocking cap shall be embroidered as in attachment VIII. The 8 or 12 inch style is acceptable. The following beanie/stocking caps are acceptable:

Yupoong 1800FK and 1501KC

Boonie Hat – is acceptable to be worn around the station and while in inclement weather, as a sun protectant, or during training. This hat will also be allowed during out of county or extended incidents in county, such as wildland incidents and search and rescue assignments.

This optional headwear is not acceptable to be worn as a normal part of the Class B uniform or while in public. The boonie hat shall be embroidered as in attachment VIII. The following boonie hat is acceptable:

Propper Boonie Hat in Dark Navy

FULL CLASS “A” UNIFORM- ADMINISTRATION

OPTIONAL WEAR FOR SUPPRESSION CAPTAINS, ENGINEERS, AND FIREFIGHTERS

The Salinas Fire Department began transitioning to a new specification on April 10, 2014. The newly adopted specification will be listed here. The Class A uniform is optional required for Captain s, Engineers, and Firefighters. The following uniform policy will apply to all sworn personnel, regardless of rank.

The Dress Uniform for the Salinas Fire Department shall be:

466
47 COAT - FORMAL

STYLE Double Breasted (Flying Cross #34892)

MATERIAL 13-13.5oz 55/45 Polyester/Wool, Serge

COLOR Navy Blue

LINING Fully Lined

POCKETS Inside Breast

BADGE TAB Cloth on Left Breast

BUTTONS 6 Button Front

PATCH The black Salinas Fire Department approved patch shall be worn on both the left and right sleeves. The top of the patch shall be ½ inch from the seam that connects the sleeve to the shoulder and shall be centered to the shoulder seam.

BUTTONS

Fire Chief F.D. wreath, gold
Deputy Chief F.D. wreath, gold
Battalion Chief F.D. wreath, silver
Engineer F.D. wreath, silver
Firefighter F.D. wreath, silver

COLLAR INSIGNIA

Fire Chief 5 crossed trumpets, gold, medallion 1”
Deputy Chief 4 crossed trumpets, gold, medallion 1”
Battalion Chief 2 crossed trumpets, gold, medallion 1”
Captain 2 standing trumpets or standing axes, silver, medallion 1” Engineer Antique fire engine, silver, medallion 1”

BRAID

Braid material shall be gold for Chief Officers, silver for Captains and black for engineers and firefighters. Braids shall be sewn to the outer half of each sleeve and shall ext end from seam to seam. The lower edge of the braid shall be four inches above the lower edge of the sleeve. When there is more than one braid, they shall be ¼ inch apart.

Fire Chief Coat to have four - ½ inch gold braids
467
48 Deputy Chief Coat to have three - ½ inch gold braids Battalion Chief Coat to have two - ½ inch gold braids
Captains Coat to have two - ½ inch silver braids
Engineers Coat to have two - ½ inch black braids
Firefighters Coat to have one - ½ inch black braid

SERVICE YEARS (MALTESE CROSS)

All personnel shall have one maltese cross for each five years of service on the left slee ve, ½ inch above the top braid. The maltese cross shall be gold for Chief Officers and silver for suppression personnel. The maltese cross can either be embroidered directly on the sleeve, embroidered “button style” attached to the sleeve, or cut -out maltese pin attached to the sleeve. Service years are the total number of years within the fire service (paid and volunteer).

Exception: The past Class A specification detailed service st ars instead of maltese crosses.

If stars have been sewn on prior to the adoption of this specification, stars will be acceptable to continue throughout one’s career.

UNIFORM SHIRT

Shall be either short or long sleeve, flat front, white in color, with two breast pockets with flaps and epaulets, Flying Cro ss #45W6600(LS) or 95R6600(SS). The black Salinas Fire Department approved patch shall be worn on b oth the left and right sleeves. The top of the patch shall be ½ inch from the seam that connects the sleeve to the shoulder and shall be centered to the shoulder epaulet.

COLLAR INSIGNIA

Insignias shall be worn by all of ficers/engineers on each shirt lapel. The insignias shall be the “cut-out” style and display each person’s rank as indicated by the following:

Fire Chief 5 crossed trumpets, gold
Deputy Chief 4 crossed trumpets, gold
Battalion Chief 2 crossed trumpets, gold
Captain 2 standing trumpets, silver
Engineer Antique Fire Engine, silver, medallion 1”

NAME PLATES

Nameplates for the class A uniform shall meet the same requirements as the class B nameplates.

TIE

Black four-in-hand or clip-on tie.

Chief Officers Gold tie tack (pin or clasp)
468
49 Suppression Personnel Silver tie tack (pin or clasp)

TROUSERS

To be made of the same material as the coat, 13-13.5 oz, 55/45, Polyester/Wool, Serge, navy blue fabric. (Flying Cross # 32278 or 34291).

BELT

Black leather basket weave, not less than 1¼” and not more than 2” wide with a plain, square gold buckle for Chief Officers and plain, square silver buckle for all other personnel. Special buckles may be worn subject to approval of the Fire Chief.

SOCKS

Black or navy blue in color.

FOOTWEAR

Solid (unperforated) leather or patent leather, black in col or. Smooth finish to accept polishing. Toe to be plain or cap toe and shall conform to the contour of the sole. Soles to be not more than ¾ inch thick, heels shall be not more than 1½ inches thick (measured from the bottom of the heel to the top of the sole). Shoelaces shall be black in color.

CAP

Bell Style Cap. The cap shall be Hankins Brothers Adjust -a-Cap. The cap material shall be of the following:

Fire Chief White vinyl top, white vinyl headband Model 5-2-1 Black visor, gold metal strap, gold F.D. buttons, five trumpet gold medallion 1 5/8” size.

Deputy Chief White vinyl top, white vinyl headband Model 5-2-1 Black visor, gold metal strap, gold F.D. buttons, four trumpet gold medallion 1 5/8” size.

Battalion Chiefs White vinyl top, white vinyl headband Model 5-2-1 Black visor, gold metal strap, gold F.D. buttons, two trumpet gold medallion 1 5/8” size.

Captains White leatherette or vinyl top, white leatherette or vinyl headband, Model 5-2-1 Black visor, silver metal strap with silver F.D. buttons, two standing trumpets or two standing axes silver medallion 1 5/8” size.

469
50 Engineers Navy blue polyester/wool serge top, navy blue polyester/wool serge headband, Model 5-1-1. Black visor, black strap with silver F.D. buttons, antique fire engine silver medallion 1 5/8” size.

Firefighters Navy blue polye ster/wool serge top, navy blue polyester/wool serge headband, Mod el 5 -1-1. Black visor, black strap with silver F.D. buttons, firefighter scramble silver medallion 1 5/8” size.

HONOR GUARD

It is understood that the Salinas City Fire Department Honor Guard has their own class A specification that is unique to their group. The Honor Guard has their own specifications for an Honor Guard t-shirt and shirt. Their specifications fulfill the requirements set forth by this document.

NOTE: ANY CHANGES TO THIS POLICY NEED TO BE PRESENTED TO THE LABOR MANAGEMENT COMMITTEE FOR APPROVAL.

470
51 Attachment I: Uniform T-Shirt Back

471
52 Attachment II: Uniform T-shirt Front

472
53 Attachment III: Class B Dickies Jacket

473
54 Attachment IV: Quarter Zip Work Shirt

474
55 Attachment V: Optional Embroidery for Hat Backs

475
56 Attachment VI: Approved Station T-Shirt Backs

476
57 Attachment VI: Approved Station T-Shirt Backs (continued)

477
58 Attachment VII: Polo Shirt

478
59 APPENDIX VII: SHIFT BID PROCESS

The Shift Bid process will be conducted every two years. It will start on October 1, 2010 and be done every even year.

The following parameters: A Shift Bid Committee will consist of the three (3) contact persons, the Fire Chief or designee and the Union President. Shift bids are seniority based coupled with the operational needs of the department. Seniority is defined as date of promotion within the rank, not date of hire.

Selection order shall be – (1st) Captains, (2nd) Engineers, and followed by (3rd ) Firefighters. One contact person will be assigned by the Union to contact Captains, one contact person will be assigned by the Union to contact Engineers, and one contact person will be assigned by the Union to contact Firefighters. The contact person will not be assigned to call members of their rank.

The operational needs of the department are:

Hazardous Material Response Team Members – Six (6) team members per shift and Team Leaders will be evenly distributed on platoons.

NFRIS Checkers – One (1) NFRIS checker per platoon.

Station 3 – One (1) PTC per platoon. All members bidding this station need a strong commitment to training and assisting the PTC.

Mobile Communications/Command Vehicle – Station 5 with one (1) Program Manager. All personnel assigned to Station 5 will be required to support the demands of this new resource.

Paramedics – Medics will bid according to seniority and will be evenly distributed across platoons, which is currently nine (9) per platoon. Medics cannot bid the truck.

Mechanics – Two (2) mechanics per platoon and will be assigned to Station 1.

Air Mask Technician – One (1) assigned per platoon.

The authorized numbers of suppression firefighters will be evenly distributed on the platoons. Forty- hour personnel will have a shift bid. If the forty-hour individual returns to the line, their shift bid will be honored. The person filling the forty -hour shift bid selection will be reassigned by the Battalion Chief and/or Fire Chief based on operational need. Personn el transfers will occur in January in accordance with the 24-day FLSA work period.

479
60 APPENDIX VIII: CLASSIFICATION – SALARY SCHEDULE

480
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

Exhibit 10-R: A&E AGREEMENT
(For Local Assistance Federal-Aid Projects)

TABLE OF CONTENTS
Page

ARTICLE I INTRODUCTION ....................................................................................................................... 3 ARTICLE II CONSULTANT’S REPORTS OR MEETINGS .......................................................................... 4 ARTICLE III STATEMENT OF WORK ......................................................................................................... 4 ARTICLE IV PERFORMANCE PERIOD ...................................................................................................... 5 ARTICLE V ALLOWABLE COSTS AND PAYMENTS ................................................................................ 5 ARTICLE VI TERMINATION ....................................................................................................................... 7 ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS ........................................... 7 ARTICLE VIII RETENTION OF RECORD/AUDITS ...................................................................................... 7 ARTICLE IX AUDIT REVIEW PROCEDURES ............................................................................................ 8 ARTICLE X SUBCONTRACTING ............................................................................................................... 9 ARTICLE XI EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES .................................. 11 ARTICLE XII STATE PREVAILING WAGE RATES .................................................................................. 11 ARTICLE XIII CONFLICT OF INTEREST .................................................................................................. 14 ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION ............................. 15

ARTICLE XV PROHIBITION OF EXPENDING LOCAL AGENCY, STATE, OR FEDERAL FUNDS FOR LOBBYING ............................................................................................................................................... 15 ARTICLE XVI NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE ......................... 15 ARTICLE XVII DEBARMENT AND SUSPENSION CERTIFICATION ....................................................... 17 ARTICLE XVIII DISADVANTAGED BUSINESS ENTERPRISES (DBE) ................................................... 17 ARTICLE XIX INSURANCE ...................................................................................................................... 17 ARTICLE XX FUNDING REQUIREMENTS ............................................................................................... 18 ARTICLE XXI CHANGE IN TERMS .......................................................................................................... 18 ARTICLE XXII CONTINGENT FEE ........................................................................................................... 18 ARTICLE XXIII DISPUTES ........................................................................................................................ 19 ARTICLE XXIV INSPECTION OF WORK ................................................................................................. 19 ARTICLE XXV SAFETY ............................................................................................................................ 19 ARTICLE XXVI OWNERSHIP OF DATA ................................................................................................... 19 ARTICLE XXVII CLAIMS FILED BY LOCAL AGENCY’s CONSTRUCTION CONTRACTOR ................... 20 ARTICLE XXVIII CONFIDENTIALITY OF DATA ....................................................................................... 20 ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION .......................................... 21 Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 333481
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

ARTICLE XXX EVALUATION OF CONSULTANT .................................................................................... 21 ARTICLE XXXI TITLE VI ASSURANCES ................................................................................................. 21 APPENDIX A ............................................................................................................................................ 21 APPENDIX B ............................................................................................................................................ 22 APPENDIX C ............................................................................................................................................ 22 APPENDIX D ............................................................................................................................................ 22 APPENDIX E ............................................................................................................................................. 23 ARTICLE XXXII NOTIFICATION ............................................................................................................... 24 ARTICLE XXXIII CONTRACT ................................................................................................................... 24 ARTICLE XXXIV SIGNATURES ............................................................................................................... 25

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 334482
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

ARTICLE I INTRODUCTION
A. This AGREEMENT is between the following named, hereinafter referred to as, CONSULTANT and the following named, hereinafter referred to as, LOCAL AGENCY:

The name of the “CONSULTANT” is as follows:

BKF Engineers

Incorporated in the State of California
The Project Manager for the “CONSULTANT” will be Kyle Turner The name of the “LOCAL AGENCY” is as follows:

City of Salinas

The Contract Administrator for LOCAL AGENCY will be Cristina Gonzalez

B. The work to be performed under this AGREEMENT is described in Article III Statement of Work and the approved CONSULTANT’s Cost Proposal dated March 18, 2026. The approved CONSULTANT’s Cost Proposal is attached hereto (Attachment D) and incorporated by reference. If there is any conflict between the approved Cost Proposal and this AGREEMENT, this AGREEMENT shall take precedence.

C. CONSULTANT agrees to the fullest extent permitted by law, to indemnify, protect, defend, and hold harmless LOCAL AGENCY, its officers, officials, agents, employees and volunteers from and against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation, court costs and reasonable attorneys’ and expert witness fees, arising out of any failure to comply with applicable law, any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise arising out of the performance of the work described herein, to the extent caused by a negligent act or negligent failure to act, errors, omissions, recklessness or willful misconduct incident to the performance of this AGREEMENT on the part of CONSULTANT, except such loss or damage which was caused by the sole negligence, or willful misconduct of LOCAL AGENCY, as determined by a Court of competent jurisdiction. The provisions of this section shall survive termination or suspension of this AGREEMENT.

D. CONSULTANT in the performance of this AGREEMENT, shall act in an independent capacity. It is understood and agreed that CONSULTANT (including CONSULTANT's employees) is an independent contractor and that no relationship of employer-employee exists between the Parties hereto. CONSULTANT's assigned personnel shall not be entitled to any benefits payable to employees of LOCAL AGENCY.

E. LOCAL AGENCY is not required to make any deductions or withholdings from the compensation payable to CONSULTANT under the provisions of the AGREEMENT, and is not required to issue W-2 Forms for income and employment tax purposes for any of CONSULTANT's assigned personnel. CONSULTANT, in the performance of its obligation hereunder, is only subject to the control or direction of the LOCAL AGENCY as to the designation of tasks to be performed and the results to be accomplished.

F. Any third party person(s) employed by CONSULTANT shall be entirely and exclusively under the direction, supervision, and control of CONSULTANT. CONSULTANT hereby indemnifies and holds LOCAL AGENCY harmless from any and all claims that may be made against LOCAL AGNECY based upon any contention by any third party that an employer-employee relationship exists by reason of this AGREEMENT.

G. Except as expressly authorized herein, CONSULTANT's obligations under this AGREEMENT are not assignable or transferable, and CONSULTANT shall not subcontract any work, without the prior Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 335483
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

written approval of the LOCAL AGENCY. However, claims for money due or which become due to CONSULTANT from LOCAL AGENCY under this AGREEMENT may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the LOCAL AGENCY.

H. CONSULTANT shall be as fully responsible to the LOCAL AGENCY for the negligent acts and omissions of its contractors and subcontractors or subconsultants, and of persons either directly or indirectly employed by them, in the same manner as persons directly employed by CONSULTANT.

I. No alteration or variation of the terms of this AGREEMENT shall be valid, unless made in writing and signed by the parties authorized to bind the parties; and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

J. The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of CONSULTANT’s expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided.

ARTICLE II CONSULTANT’S REPORTS OR MEETINGS
A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently detailed for the LOCAL AGENCY’s Contract Administrator to determine, if CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed.

B. CONSULTANT’s Project Manager shall meet with LOCAL AGENCY’s Contract Administrator, as needed, to discuss progress on the AGREEMENT.

ARTICLE III STATEMENT OF WORK
A. CONSULTANT Services
The project contemplated and the scope of Consultant’s services are described in City’s Request for Proposals, Attachment B, and Consultant’s Proposal, Attachment D, which project and services shall be completed in compliance with the Local Assistance Procedures Manual. Attachment B and Attachment D are attached hereto and incorporated herein by reference. If there is any conflict between the approved Cost Proposal and this Agreement, this Agreement shall take precedence. Attachment C further describes the requirements from Department of Industrial Relations.

B. Right of Way
See Attachment B

C. Surveys
See Attachment B

D. Subsurface Investigations
See Attachment B

E. Local Agency Obligations
All data applicable to the project and in possession of LOCAL AGENCY, another agency, or government agency that are to be made available to CONSULTANT are referred to in the AGREEMENT. Any other assistance or services to be furnished to CONSULTANT are to be stated clearly.

F. Conferences, Site Visits, Inspection of Work
This AGREEMENT provides for conferences as needed, visits to the site, and inspection of the work by representatives of the LOCAL AGENCY, State, and/or FHWA. Costs incurred by CONSULTANT Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 336484
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

for meetings, subsequent to the initial meeting shall be included in the fee.

G. Checking Shop Drawings
See Attachmnent B

H. CONSULTANT Services During Construction
The extent, if any of CONSULTANT’s services during the course of construction as material testing, construction surveys. etc., are specified in the AGREEMENT together with the method of payment for such services.

I. Documentation and Schedules
AGREEMENTs where appropriate, shall provide that CONSULTANT document the results of the work to the satisfaction of LOCAL AGENCY, and if applicable, the State and FHWA. This may include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the AGREEMENT objectives.

J. Deliverables and Number of Copies
The number of copies or documents to be furnished, such as reports, brochures, sets of plans, specifications, or Right of Way parcel maps shall be specified. Provision may be made for payment for additional copies.

ARTICLE IV PERFORMANCE PERIOD
A. This AGREEMENT shall go into effect on May 19, 2026 , contingent upon approval by LOCAL AGENCY, and CONSULTANT shall commence work after notification to proceed by LOCAL AGENCY’S Contract Administrator. The AGREEMENT shall end on December 31, 2027, unless extended by AGREEMENT amendment.

B. CONSULTANT is advised that any recommendation for AGREEMENT award is not binding on LOCAL AGENCY until the AGREEMENT is fully executed and approved by LOCAL AGENCY.

ARTICLE V ALLOWABLE COSTS AND PAYMENTS
A. The method of payment for this AGREEMENT will be based on actual cost plus a fixed fee. LOCAL AGENCY will reimburse CONSULTANT for actual costs (including labor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs) incurred by CONSULTANT in performance of the work. CONSULTANT will not be reimbursed for actual costs that exceed the estimated wage rates, employee benefits, travel, equipment rental, overhead, and other estimated costs set forth in the approved CONSULTANT’S Cost Proposal, unless additional reimbursement is provided for by AGREEMENT amendment. In no event, will CONSULTANT be reimbursed for overhead costs at a rate that exceeds LOCAL AGENCY’s approved overhead rate set forth in the Cost Proposal. In the event, that LOCAL AGENCY determines that a change to the work from that specified in the Cost Proposal and AGREEMENT is required, the AGREEMENT time or actual costs reimbursable by LOCAL AGENCY shall be adjusted by AGREEMENT amendment to accommodate the changed work. The maximum total cost as specified in Paragraph “I” of this Article shall not be exceeded, unless authorized by AGREEMENT amendment.

B. The indirect cost rate established for this AGREEMENT is extended through the duration of this specific AGREEMENT. CONSULTANT’s agreement to the extension of the 1-year applicable period shall not be a condition or qualification to be considered for the work or AGREEMENT award.

C. In addition to the allowable incurred costs, LOCAL AGENCY will pay CONSULTANT a fixed fee of $36,189.98. The fixed fee is nonadjustable for the term of the AGREEMENT, except in the event of a significant change in the scope of work and such adjustment is made by AGREEMENT amendment.

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 337485
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

Office Bulletin #25-07 R3

D. Reimbursement for transportation and subsistence costs shall not exceed the rates specified in the approved Cost Proposal.

E. When milestone cost estimates are included in the approved Cost Proposal, CONSULTANT shall obtain prior written approval for a revised milestone cost estimate from the Contract Administrator before exceeding such cost estimate.

F. Progress payments will be made monthly in arrears based on services provided and allowable incurred costs. A pro rata portion of CONSULTANT’s fixed fee will be included in the monthly progress payments. If CONSULTANT fails to submit the required deliverable items according to the schedule set forth in Article III Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this AGREEMENT.

G. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this AGREEMENT.

H. CONSULTANT will be reimbursed promptly according to California Regulations upon receipt by LOCAL AGENCY’s Contract Administrator of itemized invoices in duplicate. Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this AGREEMENT number and project title. Final invoice must contain the final cost and all credits due LOCAL AGENCY including any equipment purchased under the provisions of Article XI Equipment Purchase. The final invoice should be submitted within sixty (60) calendar days after completion of CONSULTANT’s work. Invoices shall be mailed to LOCAL AGENCY’s Contract Administrator at the following address:

City of Salinas / Cristina Gonzalez
200 Lincoln Avenue, Salinas, CA 93901

I. The total amount payable by LOCAL AGENCY including the fixed fee shall not exceed $282,508.50.

J. For personnel subject to prevailing wage rates as described in the California Labor Code, all salary increases, which are the direct result of changes in the prevailing wage rates are reimbursable.

K. CONSULTANT will be reimbursed within thirty (30) days upon receipt by LOCAL AGENCY’S Contract Administrator of itemized invoices in duplicate. Separate invoices itemizing all costs are required for all work performed under each Task Order. Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which CONSULTANT is billing, or upon completion of the Task Order. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this AGREEMENT number, project title and Task Order number. Credits due LOCAL AGENCY that include any equipment purchased under the provisions of Article XI Equipment Purchase, must be reimbursed by CONSULTANT prior to the expiration or termination of this AGREEMENT. Invoices shall be mailed to LOCAL AGENCY’s Contract Administrator at the following address:

City of Salinas / Cristina Gonzalez
200 Lincoln Avenue, Salinas, CA 93901

Docusign Envelope ID: 90F843E5-49DA-8B4F-824E-7725C47560CB 338486
Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language