Town Council
525 San Anselmo Avenue
San Anselmo, CA 94960
Agenda
Tuesday, June 28, 2022 7:00 PM Town Council Chambers
https://us02web.zoom.us/j/87490306845
Or Telephone: +1 669 900 6833 | Webinar ID: 874 9030 6845 How to Submit Comments Before the Meeting: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.
How to Participate During the Meeting: Members of the public will have the option to speak during the meeting through the Zoom application by using their phone or an electronic device.
For PC, Mac, or smart phone, Use “Raise hand” function when public comment for an item is requested. It is a button that is located at the top or bottom of your screen, based on your computer For landline phones, raise hand to be recognized with *9 Call to Order. Optional Pledge of Allegiance: The Mayor or a designated Council member will recite the Pledge of Allegiance for members of the Council and the public who wish to join in the recitation.
Open time for public expression.
The public is welcome to address the Council at this time on matters not on the agenda that are within the jurisdiction of the Council. Please be advised that pursuant to Government Code Section 54954.2, Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than three minutes and should be respectful to the community.
1 Town Council Agenda June 28, 2022
Further Public Comment
Attachments: Further Public Comment
Council requests for future agenda items.
Council committee liaison reports, questions and comments to staff; staff miscellaneous items.
1. Consent Agenda:
The opportunity for public comment on consent agenda items will occur prior to Council discussion of the consent agenda. The Council may approve the entire consent agenda with one action. In the alternative, items on the consent agenda may be removed by any Council or staff member, for separate discussion and vote.
1.1. 2022-2023 Budget and Workplan
Staff Report
Attachment 1 - 2022-2023 Proposed Budget
Attachment 2 - 22-23 Resolution for Budget Adoption
Attachments:
1.2. Marin IT Agreements
Staff Report
Attachment #1 - Marin IT Agreements
Attachments:
1.3. Memorial Park Athletic Field Renovation Project
Staff Report
Attachment #1: Memorial Park, Const Document Planset
Attachments:
1.4. Adoption of an Ordinance Amending the San Anselmo Municipal Code adding Chapter 24 “All Electric Construction in Newly Constructed Residential Buildings” to Title 9 “Building Regulations”; and Amendment to Chapter 9-19 “Green Building Requirements” for consistency.
Staff Report
Ordinance Amendment All Electric Construction.pdf
Attachments:
1.5. Revenue and Expenditure Reports, May 2022
Staff Report
Budget Comparison Report - San Anselmo, CA_Sub_MAY 2022 Budget Comparison Report - San Anselmo, CA_Dept_MAY 2022 Attachments:
2 Town Council Agenda June 28, 2022
1.6. May Financial Report on Recreation Fund
Staff Report
May 2022-Attachment
Attachments:
1.7. Confirm the Recommended Appointments to the Housing Element Advisory Committee Staff Report
HEAC Applications Received
Attachments:
1.8. Minutes of June 14, 2022
Attachments: Attachment 1 - June 14, 2022 Minutes
1.9. Authorize the mayor to send a letter in opposition to Senate Bill (SB) 396 (Dahle) - Forestry:
electrical transmission or distribution lines: clearances: notice and opportunity to be heard.
Staff Report
Attachment 1 - Letter Opposing SB 396
Attachment 2 - SB 396
Attachments:
1.10 Consider Adoption of Resolution to Allow for Virtual Town Council Meetings in Compliance with AB 361.
Staff Report
Resolution
Attachments:
Council Items:
2. Appoint applicants to the Planning Commission
Staff Report
Attachment 1 - Boards and Commission Status Report
Attachment 2 - Kim Pipkin
Attachment 3 - Mark M. Haddix
Attachment 4 - Peter Thomas Strauss
Attachments:
3. Discussion and Consideration of Memorandum of Understanding Proposal with the Service Employees International Union, Local 1021 (SEIU) for the period of July 1, 2022, to June 30, 2025.
Staff Report
Attachment #1: Tentative Agreement - SEIU
Attachments:
3 Town Council Agenda June 28, 2022
4. San Anselmo Sales Tax & Library Parcel Tax Renewals
Staff Report
Attachment #1: Sales Tax Measure Resolution draft
Attachment #2: Sales Tax Ordinance draft
Attachment #3: Library Tax Resolution draft
Attachment #4: Library Tax Ordinance draft
Attachments:
5. Review and Provide Guidance Regarding Regulations of the Town’s Parklet Program Staff Report
Attachment 1 9.28.21 Parklet Staff Report.pdf
Attachment 2 11.9.21 Parklet Staff Report.pdf
Attachment 3 Parking Study.pdf
Attachment 4 Parklet Survey.pdf
Attachment 5 Ongoing Parklet Program - Agreement Guidelines Healdsburg.pdf
Attachment 6 Public Comment
Attachment 7 Further Public Comment
Attachments:
6. Report to the Town Council Summarizing the Work of the Racial Equity Ad Hoc Committee
Staff Report
Attachment #1 - Racial Equity Ad Hoc Committee Resolution 11.10.10 DRAFT Racial Equity Committee Resolution
DEI Firm Submissions list
ReadySet_ RFP Response - UPDATE Mar 2022
SA Racial Equity Committee Statement
June 28 Council Mtg - Letter Supporting Racial Equity Committee - Weller
Attachments:
Adjourn
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Town Staff at email [email protected]. Notification at least 48 hours prior to the meeting will enable the Town to make reasonable accommodation to help insure accessibility to this meeting.
4 Town Council Agenda June 28, 2022
Any writings or documents provided to a majority of the Town Council regarding any item on this agenda after the distribution of the original packet will be made available for public inspection at the public counter at Town Hall located at 525 San Anselmo Avenue.
Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda. If any of these matters above are challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting. Judicial review of an administrative decision of the Town Council must be filed with the Court not later than the 90th day following the date of the Council’s decision (Code of Civil Procedure Section 1094.6) Any item not under discussion before 10:00 p.m. may be continued to the next regular meeting. Next regular meeting is Tuesday, July 26, 2022.
I certify that this agenda was posted on the Public Notice Bulletin Board on or before Friday, June 24, 2022.
____________________________
Carla Kacmar, Town Clerk
5 PUBLIC COMMENT PUBLIC COMMENT
6 PUBLIC COMMENT PUBLIC COMMENT
7 PUBLIC COMMENT PUBLIC COMMENT
8 PUBLIC COMMENT PUBLIC COMMENT
9 PUBLIC COMMENT PUBLIC COMMENT
10 1
Robyn Clifford
From: Robyn Clifford
Sent: Monday, June 27, 2022 12:26 PM
To: Robyn Clifford
Subject: FW: Town Council Meeting
On Sat, Jun 25, 2022 at 2:48 AM Navruz Avloni <[email protected]> wrote:
Dear Town Mayor and Council Members:
I respectfully submit this brief statement in support of the Town Council establishing the Racial Equity Committee as a standing committee. Turning on the evening news shows the ugly truth that racial injustice is widespread. And as we know ‐ racism is alive in our very own close‐knit and beautiful community of San Anselmo. Just this past year alone, we’ve seen conduct ranging from antisemitism in our community park to racism directed at our very own former mayor. In light of this, creating a standing Racial Equity Committee is not just a good idea, it’s necessary if we believe in being an inclusive town where all residents, regardless of their color, race, ethnicity, etc., feel not just comfortable but are able to equally thrive.
I am looking forward to seeing the Town Council approve this Resolution, and then seeing the Committee build capacity over the next few years to effectuate long term progress in this area as well as send a crystal clear message to our community that bigotry and racism are not welcome in our town.
Thank you for taking the time to read this.
Navruz Avloni, resident of San Anselmo.
PUBLIC COMMENT PUBLIC COMMENT
11 Town of San Anselmo
Staff Report
525 San Anselmo Avenue
San Anselmo, CA 94960
TO: Town Council 6/28/2022 Item #: 1.1.
FROM:
Jeff Zuba, Finance & Administrative Services Director
SUBJECT:
2022-2023 Budget and Workplan
RECOMMENDATION
That Council approve the attached resolution adopting the 2022-2023 Budget and Workplan.
BACKGROUND
At its meeting of June 14, 2022, Council reviewed and conducted a public hearing on the 2022-2023 proposed Budget presented by staff.
DISCUSSION
Staff mentioned during the presentation on June 14th, there would be a minor adjustment necessary to the Fire Department contracted services line, as the Department was in negotiations with the Labor union. The adjustment of $28,612 has been included in the budget for approval.
Staff also adjusted the Insurance fund as its Bay Cities Joint Power Insurance Authority budget was presented after the staff report for the June 14th meeting was finalized.
Town of San Anselmo Page 1 of 1 Printed on 6/23/2022
powered by Legistar™ 12
FISCAL YEAR 2022-23
Town of San Anselmo Proposed 2022-2023
BUDGET & WORK PLAN
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
13 Town of San Anselmo: Budget and Work Plan 2022-2023 1
TABLE OF CONTENTS
Town Manager’s Message........................................................................................... 3 Overview of Funds.......................................................................................................11 General Fund.................................................................................................................13 Overview Of Revenues & Expenditures .........................................................................14 General Fund Revenue ......................................................................................................14 Town Council........................................................................................................................27 Administration & Finance...................................................................................................29 Legal Services......................................................................................................................33 Library.....................................................................................................................................35 Planning.................................................................................................................................39 Public Safety – Fire Protection Services .......................................................................43 Public Safety – Police ........................................................................................................47 Public Works – Engineering & Inspection ....................................................................51 Public Works – Street & Park Maintenance..................................................................55 Recreation.............................................................................................................................59 Debt Service.........................................................................................................................61 Non-Departmental Services..............................................................................................63 Measure D Sales Tax Fund........................................................................................ 67 Emergency Reserve Fund..........................................................................................71 Downtown Revitalization Fund................................................................................75 Grants Fund................................................................................................................... 79 Recreation Fund...........................................................................................................83 ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
14 2 Town of San Anselmo: Budget and Work Plan 2022-2023
TABLE OF CONTENTS
Special Revenue Funds..............................................................................................91 Community Services Master Plan Fund.........................................................................93 Road Maintenance Fund....................................................................................................97 State Gasoline Tax Fund.................................................................................................101 Library Tax Fund ...............................................................................................................105 Robson House Fund........................................................................................................109 Special Events Fund........................................................................................................113 Measure A Parks Tax Fund............................................................................................. 117 Isabel Cook Center (ICC) Fund....................................................................................121 Measure C Wildfire Tax Fund ........................................................................................125 Climate Action Fund........................................................................................................129 Creekside Common Fund ..............................................................................................133 Capital Projects Funds .............................................................................................137 Capital Reconstruction Fund......................................................................................... 137 Equipment Replacement Fund......................................................................................141 Debt Service Funds ...................................................................................................145 Measure G Debt Service................................................................................................145 Municipal Lease Fund .....................................................................................................151 Internal Service Funds..............................................................................................155 Insurance Fund ................................................................................................................. 157 Building Maintenance Fund ...........................................................................................161 Technologies Replacement Fund .................................................................................165 Vehicle Replacement Fund ............................................................................................169 Appendix .....................................................................................................................173 Appendix A – Capital Projects Budget Summary ................................................... 173 Appendix B – Salary Schedule .................................................................................... 175 Appendix C – Employee Salaries And Benefits Summary ..................................... 176 ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
15 Town of San Anselmo: Budget and Work Plan 2022-2023 3 TOWN MANAGER’S MESSAGE
Alexis Fineman
Mayor
Steve Burdo
Vice Mayor
Eileen Burke
Councilmember
Brian Colbert
Councilmember
Ford Greene
Councilmember
525 San Anselmo Avenue, San Anselmo, CA 94960-2682
www.townofsananselmo.org
(415) 258-4600 | Fax (415) 454-4683
June 14, 2022
Honorable Mayor Fineman, Town Council and San Anselmo Residents, I am pleased to present the Town’s Fiscal Year 2022-2023 Proposed Annual Budget and Work Plan the annual financial roadmap for the Town of San Anselmo. This extensive, detailed, and balanced budget continues the Town Council’s priorities to protect General Fund reserves while restoring normal operational services in the wake of the COVID-19 pandemic and provides a Capital Improvement Program (CIP) of one-time expenses towards improving City assets and infrastructure.
The annual budget and work plan allocates resources to a variety of Town priorities and programs to ensure the community’s physical security, enhance the community’s quality of life, and maintain and develop the Town’s facilities and infrastructure. This particular budget attempts to hold onto years of effort in doing so, despite the ongoing effects of the public health emergency which threatens revenue stability and, at the same time, requires a nimble response to demands for services.
This document represents our continued commitment to prudent fiscal management, to effective service delivery and to supporting an affordable quality of life for our citizens. Once adopted by the Council, the budget establishes the direction for all Town programs and services for the coming year.
It represents the consensus of Council direction and staff recommendations on how to best accomplish Council goals and respond to the highest priorities of community needs.
TOWN ORGANIZATIONAL STRUCTURE
Town Council is the legislative body which represents the public; receives input, develops and adopts policy, and resolves public issues; formulates Town policy through motions, resolutions and ordinances which reflect the needs of the public.
Town staff, led by the Town Manager and the Department Heads, carries out the day-to-day work of the organization. These departments include Administration and Finance, Fire, Library, Planning, Police, Public Works, and Recreation.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
16 4 Town of San Anselmo: Budget and Work Plan 2022-2023 TOWN MANAGER’S MESSAGE
SAN ANSELMO
RESIDENTS
TOWN
MANAGER
David P. Donery
TOWN TREASURER
John Mahl
TOWN
ATTORNEY
Megan H. Acevedo
TOWN CLERK
Vacant
RECREATION &
SPECIAL EVENTS
Dannielle Mauk
Director of
Community Services
COUNCIL
MEMBER
Brian Colbert
COUNCIL
MEMBER
Eileen Burke
COUNCIL
MEMBER
Ford Greene
LIBRARY
Linda Kenton
Director & Assistant
Town Manager
FINANCE &
ADMINISTRATIVE SERVICES
Jeff Zuba
Director
PUBLIC WORKS &
BUILDING
Sean Condry
Director
FIRE DEPARTMENT
Jason Weber
Fire Chief
POLICE DEPARTMENT
Michael Norton
Chief of Police
PLANNING
DEPARTMENT
Heidi Scoble
Director
MAYOR
Alexis Fineman
VICE MAYOR
Steve Burdo
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
17 Town of San Anselmo: Budget and Work Plan 2022-2023 5 TOWN MANAGER’S MESSAGE
2018-2019 2019-2020 2020-2021 2021-2022 2022-2023
BUDGET BUDGET BUDGET BUDGET BUDGET
GENERAL FUND
Town Council* n/a n/a n/a n/a n/a
Town Treasurer* n/a n/a n/a n/a n/a
Administration and Finance 5.00 5.00 5.00 5.80 4.80
Legal Services* n/a n/a n/a n/a n/a
Library 3.80 3.80 2.80 3.80 3.80
Planning 2.00 2.00 2.00 2.00 2.00
Fire Protection Services** n/a n/a n/a n/a n/a
Police** n/a n/a n/a n/a n/a
Public Works
Engineering & Inspection 7.30 6.60 6.25 6.25 6.25
Street & Park Maintenance 6.00 6.00 6.00 6.00 7.00
Recreation 1.80 1.80 1.60 1.80 1.80
TOTAL GENERAL FUND 25.90 25.20 23.65 25.65 25.65
MEASURE D SALES TAX FUND - - 0.70 1.05 1.05
RECREATION FUND 5.00 5.00 5.00 5.20 5.00
SPECIAL REVENUE FUNDS
Road Maintenance Fund 1.50 1.50 1.50 1.50 1.50
Library Fund 1.73 1.73 1.73 2.20 2.20
Robson House Fund 0.10 0.10 0.10 0.10 0.10
Isabel Cook Center Fund 0.10 0.10 0.10 0.10 0.10
TOTAL SPECIAL REVENUE FUNDS 3.43 3.43 3.43 3.90 3.90
TOTAL POSITIONS (ALL FUNDS) 34.33 33.63 32.78 35.80 35.60 * Town Council and Treasurer are elected part-time positions and receive fixed compensation ** Contracted services or JPA
TOWN OF SAN ANSELMO
ELECTED AND AUTHORIZED PERSONNEL SUMMARIES
FISCAL YEAR 2022-2023
DEPARTMENT
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
18 6 Town of San Anselmo: Budget and Work Plan 2022-2023 TOWN MANAGER’S MESSAGE
FISCAL SUMMARY AND ECONOMIC OUTLOOK
With over 93% of Marin’s eligible population having been fully vaccinated, the nation has recovered substantially from the Novel Coronavirus (COVID-19) pandemic. GDP growth is strong and unemployment low. However, there are formidable headwinds from high inflation, supply-chain disruptions, labor shortages, and impacts from the Russia-Ukraine war. Unlike many other industries, local government, including San Anselmo, is dealing with retention and recruitment issues and the escalation costs of labor. Although the Town is seeing a healthy pattern of revenue recovery in sales tax, business license tax, and recreation programs and rentals, projected costs in coming years will need to be addressed.
In fiscal year 2021-22, the Town achieved several important goals, including:
• Created two additional Internal Service Funds - Technology Replacement Fund and Vehicle Replacement Fund to allocate resources based on replacement schedule. • Created a Climate Action Fund to track all the Climate Action efforts • Implement new business license program
• Bring back suspended Library Assistant position for Library and Administrative Assistant position for Public Works department
Staff continues to work on the General Plan Housing, Safety and Circulation Elements, and at the time of the printing of this budget, is in final interviews to fill the Community Engagement Coordinator position.
In addition, staff:
The proposed fiscal year 2022-23 budget was developed based on the continuing objective of providing high quality services to our community in an effective, efficient, and financially responsible manner. The 2022-23 Work Plan Priorities information have been placed in each department’s budget section, which will guide work during the fiscal year and beyond.
The fiscal year 2022-23 Proposed Budget reflects a balancing strategy that has prioritized essential services, continues to proactively fund long term obligations, and maintains investments in the Town’s most critical infrastructure.
Roads, Infrastructure and Town Facilities
Since 2013, when Measure D was passed by residents increasing funding for infrastructure improvements, the annual work plan for road, drainage and other infrastructure repairs has been greatly enhanced. Additional transportation funding has become available due the passage of Senate Bill 1 (SB 1).
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
19 Town of San Anselmo: Budget and Work Plan 2022-2023 7 TOWN MANAGER’S MESSAGE
5-Year Capital Improvement Plan
In August of 2019, the Town Council approved a new 5-Year Capital Improvement Plan (CIP). This plan was reviewed the Capital Program Monitoring Committee and the Planning Commission before coming to the Town Council. Many of the priorities in the previous CIP are the same for the current Draft 5-Year CIP, however, due to the dynamic state of the budget, new funds becoming available (SB1), and the periodic need to refresh the CIP, staff has updated the plan to reflect the current funding conditions.
The funds in the CIP budget are for road maintenance, except for Measure D which also includes some general infrastructure improvements. These include the implementation of the school bike spine project, the installation of the HAWK pedestrian signal at SFD and Saunders, resurfacing Sir Francis Drake Boulevard from the Hub to Bolinas Avenue, and construction of the Brookside School Sidewalk Gap Closure project. Each of these projects are primarily funded through grants, with partial funding coming from the Road Maintenance Fund and Measure D.
Aging Town Facilities
The Town’s community facilities are aging and many are in need of repair or replacement. These facilities include the Robson Harrington Park and House, the Isabel Cook Community Center, Fire Station #20, Creek Park and Memorial Park. Town Hall and Fire Station #19 have been restored in the recent past and are only in need of ongoing upkeep, and the Corporation Yard buildings are well-maintained, and the grounds are well utilized.
Flood Mitigation
The San Anselmo Flood Risk Reduction Project (SAFRR) is part of the District’s 10-Year work plan to mitigate the 25-year flood event in the Ross Valley. The Project consists of three distinct components:
(1) the Sunnyside Nursery Flood Diversion and Storage Basin at 3000 Sir Francis Drake Boulevard in Fairfax; (2) the removal of buildings at 632-634 San Anselmo Ave in San Anselmo (BB2), a structure that partially obstructs the flow of San Anselmo Creek and related creek restoration; and (3) flood mitigation measures on designated downstream private properties that may see a rise in water surface due to the removal of BB2 in San Anselmo.
During the spring of 2020, the Town worked with the Flood District to remove the buildings but not the abutments in the creek at 632-634 San Anselmo Ave. This provided an opportunity to create a temporary outdoor plaza for use by the community. This outdoor space has been well- received and has allowed for residents and visitors to safely enjoy the downtown during the pandemic. The timeline for the next steps in the SAFRR project have been delayed to 2022.
Pension Obligations
In 2006, the Town’s miscellaneous bargaining unit, SEIU 1021, agreed to a two-tiered retirement plan for employees hired after February 1, 2007 and all new benefitted employees, including management and confidential, were affected. In 2013, the Public Employees’ Pension Reform Act (PEPRA) was enacted, further reducing pension costs for newly hired employees. In 2015-16, well more than half of the Town’s employees are enrolled in the two lower cost tiers.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
20 8 Town of San Anselmo: Budget and Work Plan 2022-2023 TOWN MANAGER’S MESSAGE
In 2003, the Public Employees’ Retirement System (PERS) combined agencies with less than 100 members into risk pools based on plan type. An Employer Side Fund was created to account for the difference between the funded status of the pool and the funded status of individual plans. The repayment of the Pension Obligation Bonds is reflected in the Expenditure Summary under General Fund Departments, Debt Service (Pension Obligation Bonds). Overall, the refinancing of the side fund is saving the Town approximately $60,000 per year.
Due to unintended consequences resulting from the PEPRA changes and existing PERS policies on risk pools, changes were necessary to ensure the proper funding of the pools. In order to address the problem, CalPERS combined twelve risk pools into two, one for Safety and one for Miscellaneous and employer contributions toward the unfunded liability for plans in a risk pool will be collected for an estimated 30 years as dollar amounts instead of contribution rates expressed as a percentage of payroll. In May 2014, the CalPERS Board adopted changes to the existing pooling structure policies and a new policy for allocating the pools’ unfunded accrued liability, effective for the 2015-16 employer contribution rates.
In December 2016, the CaIPERS Board of Administration acted to strengthen the fund by cutting the discount rate by a half percentage point over the next three years. CaIPERS has already reduced the return rate from 7.5 percent to 7.375 percent and will further reduce the assumption to 7.25 percent for the July 2017, valuations and to 7.0 percent a year later.
CaIPERS lowered the discount rate because they determined that achieving a 7.5 percent rate of return was now far less likely. The result of this lowered discount rate is that liabilities will grow, and that the Town will have to increase pension contributions. CaIPERS uses an amortization and smoothing policy that spreads rate increases or decreases over a 20-year period and amortizes all experience gains and losses over a fixed 30-year period.
Most recently, on February 14, 2018, the CalPERS Board adopted changes to the amortization methods for gains and losses including reducing the amortization period from 30 years to 20 years, which directly impact employer contribution rates. The change will be reflected in June 2019 actuarial reports and take affect fiscal year 2021-22.
Based on the analysis conducted by Bartel & Associates in the spring of 2018, the Town’s pension obligations are expected to double over the next ten years. The additional impacts on the economy as a result of COVID-19 on CalPERS pension investments will add further uncertainty to the Town’s obligations.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
21 Town of San Anselmo: Budget and Work Plan 2022-2023 9 TOWN MANAGER’S MESSAGE
At the January 12, 2021 meeting, Council approved the Town’s participation to refinance its unfunded pension liability for the Town’s Safety and Police Plan through the issuance of bonds by the Central Marin Police Authority. The combination of projected total interest savings over the current CalPERS amortization period of 25 years is $11.9 million, or approximately $534,000 per year. The Town would benefit from this savings as a member of the JPA.
After the January meeting, Town staff met with Wulff Hansen & Co., a financial advisor, to discuss potentially refinancing the Town’s pension obligation debt with the California Public Employee Retirement System (CalPERS) for Town’s miscellaneous plan. Wulff Hansen Co.’s analysis shows that the Town has an opportunity to achieve interest savings in the estimated amount of $3.4 million by issuing pension obligation bonds. At the Financial Advisory Committee meeting held on April 15, 2021, the Committee received the presentation given by Wulff, Hansen & Co. and voted unanimously to recommend that this action be brought to the full Town Council for consideration.
At the April 27, 2021 meeting, Staff brought the item forward for Council’s consideration. Town Council voted unanimously to authorize staff to proceed with the project. The Town certainly has taken one step in the right direction in terms of dealing with CalPERS pension cost challenges.
Grants
The proposed budget reflects a number of grants, some new and some awarded in earlier years.
Grants are accounted for in the Grant Fund and the majority require no matching funds on the part of the Town. Actual budgeted expenditures for FY 2022-23 are, in many cases, less than the total amount of the grant as the projects are multi year. Details and figures for these grants are available in the Grant Fund pages of the budget document.
Budget Format
The operations of the Town are budgeted primarily in the Town’s General Fund. Significant maintenance projects and other capital improvements are contained in the Capital Reconstruction Fund.
Road and drainage improvement projects are funded through the Road Maintenance Fund and grants in the Grants Fund. The Recreation Fund accounts for most of the revenue and expenditures related to recreation programs. The Library Tax Fund tracks expenditures related to the special Library services tax. The Measure D Sales Tax Fund tracks activity related to capital projects funded through the use of those fund. A list of all the Town funds, a description of their functions, and a summary of revenue and expenses are contained in the Overview of Funds section at the beginning of the budget document.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
22 10 Town of San Anselmo: Budget and Work Plan 2022-2023 TOWN MANAGER’S MESSAGE
Conclusion
The proposed FY 2022-23 budget represents a prudent budget that addresses the Town’s pressing capital and equipment needs, while maintaining a staffing structure that strives to meet the needs of its citizens. The Town’s staff remains committed to providing excellent community services to the residents of San Anselmo.
Acknowledgements
The development of the Town’s annual budget and work plan, especially in these uncertain times, requires teamwork, foresight, experience, and leadership. From top to bottom, the leadership and dedication from within each Town department is reflected within this document.
The Town has experienced some turnover in key positions within it leadership team. Notably, as of September of 2021, the Town appointed a new Finance and Administrative Services Director, Jeff Zuba. Jeff brings to the Town a strong background in managing local government finances and came in, completed the Town’s annual financial audit and has put his own stamp of excellence on the operations of the Finance and Administrative Services Department from day one. The Town’s team, led by Jeff, submit a proposed budget following the Town’s strict standards, which reflect a careful balancing of accountability and progress with the overarching policy of ‘living within our means’.
Respectfully submitted,
David P. Donery
Town Manager
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
23 Town of San Anselmo: Budget and Work Plan 2022-2023 11
OVERVIEW OF FUNDS
Estimated Total Estimated
Fund Balance Revenue Transfers In Resources Expenditures Transfers Out Fund Bal & Res June 30, 2022 Available June 30, 2023
General Fund 6,650,794 19,271,898 384,447 26,307,139 18,842,829 813,517 6,650,793Special Revenue Fund Community Services Master Pla 4,851 - - 4,851 4,000 - 851 Road Maintenance Fund 182,714 505,000 730,987 1,418,701 1,214,864 - 480,418 State Gasoline Tax - 638,946 - 638,946 - 638,946 -
Measure D Sales Tax Fund 845,731 1,210,000 - 2,055,731 1,284,720 - 771,011Emergency Reserve Fund 1,545,125 1,492,262 - 3,037,387 850,000 - 2,187,387Downtown Revitalization Fund 8,447 - - 15,876 3,678 - 12,198 Grant Fund (25,526) 717,744 - 692,218 717,744 - (25,526) Recreation Fund 767,698 1,877,632 - 2,645,330 1,851,144 26,488 767,698 Library Tax Fund 59,656 297,222 - 449,829 346,825 - 103,004 Robson House 81,018 26,220 - 107,238 57,263 - 49,975Special Events 5,713 22,000 - 27,713 44,040 - (16,327) Measure A Parks Tax Fund 570,404 226,168 - 796,572 796,572 - - Isabel Cook Center 37,499 107,688 - 145,187 112,196 - 32,991 Measure C Wildfire Tax Fund 250,603 365,000 - 628,514 365,000 - 263,514 Climate Action Fund 10,000 - 105,000 115,000 80,000 - 35,000Creekside Commons Fund 136,433 - - 136,433 136,433 - - Capital Project Funds
Capital Reconstruction 65,650 - - 65,650 50,000 - 15,650 Equipment Replacement 120,193 - - 120,193 75,000 - 45,193 Debt Service Fund
Measure G Debt Service 2,01
4,947 567,158 - 2,682,105 689,756 - 1,992,349
Municipal Lease Fund - - 158,517 158,517 158,517 - -
Internal Service Fund - -
Insurance Fund 220,683 600,000 - 820,683 720,946 - 99,737 Building Maintenance Fund 100,000 344,784 - 444,784 300,000 - 144,784 Technologies Replacement 140,000 281,700 - 421,700 400,000 - 21,700 Vehicle Replacement Fund 95,000 - 100,000 195,000 75,000 - 120,000 TOTAL 13,987,633
28,551,422 1,4
78,951 44,018,066
2 9,186,527 1,478,951 13,352,528
OVERVIEW OF FUNDS
CHANGES IN FUND BALANCE
2022-2023
DESCRIPTION
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
24 12 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
25 Town of San Anselmo: Budget and Work Plan 2022-2023 13
GENERAL FUND
Overview of Revenue & Expenditures ..................................................... 14 General Fund Summary............................................................................... 23 Town Council.................................................................................................. 27 Administration & Finance............................................................................. 29 Legal Services................................................................................................ 33 Library .............................................................................................................. 35 Planning...........................................................................................................39 Public Safety
Fire Protection Services........................................................................ 43 Police......................................................................................................... 47 Public Works
Engineering & Inspection ..................................................................... 51 Street & Park Maintenance .................................................................. 55 Recreation.......................................................................................................59 Debt Service................................................................................................... 61 Non-Departmental Services........................................................................ 63 ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
26 14 Town of San Anselmo: Budget and Work Plan 2022-2023
OVERVIEW OF REVENUES & EXPENDITURES
Understanding municipal finance takes a lot of effort and willingness to read and interpret a large volume and wide variety of information. The Town strives to make all communications, including financial information, as approachable and understandable as possible.
In this section, we are presenting information about how the Town receives its funding and how it gets spent. We are also presenting it in a new format that has been developed to layout the basic structures of the income and outflow of tax dollars and other funds the Town receives and spends.
The Town of San Anselmo receives funding to operate through a variety of sources. Many are well-known, such as property tax and sales tax. These two sources make up the majority of Town funding. As you will see in this budget document, the Town’s operations are accounted for in the General Fund.
GENERAL FUND REVENUE
PROPERTY AND OTHER TAXES
• Property Tax: Property tax is the primary source of revenue for the Town of San Anselmo. The basic property tax is 1 percent of assessed valuation, of which the Town receives less than one quarter. In 2022-2023, the assessed valuation of San Anselmo properties is expected to increase more than 4.0%, an indication that property sales are continuing to pick up and remain strong. • Secured: The Town’s share of 1 percent on the Town’s assessed valuation is billed by the County of Marin. A property assessment may not exceed a 2 percent increase in any year unless the property has been sold or improvements have been constructed. • Unitary: State collected and distributed tax on utility‐owned properties. In Marin County, PG&E property accounts for approximately 25% of unitary tax collections. • Unsecured: Tax on property such as business office equipment and possessory interest tax. • Supplemental: Taxes assessed on property sales and new construction outside the regular tax bills.
• Homeowners Exemption (HOPTR): Reimbursement for the property tax lost on the $7,000 homeowners’ property tax exemption.
• Pension Override Tax: The Town’s pension tax is used to pay for the cost of the employee pension program. The rate is $0.059 per $100 of a property’s assessed value. • Municipal Service Tax: The Town’s Municipal Services Tax is used to pay for general Town services. It is assessed annually at $78 per residential living unit or 5.2 cents per square foot for commercial space.
• ERAF Property Tax: Beginning in the 1992-93 fiscal year, the State of California diverted property taxes from local governments to boost revenues to the State. The fund to which these local revenues are being diverted is called “ERAF,” Educational Revenue Augmentation Funds. In Marin County, the ERAF formula allows the local governments to keep a portion of the diverted property taxes, or ERAF taxes.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
27 Town of San Anselmo: Budget and Work Plan 2022-2023 15
OVERVIEW OF REVENUES & EXPENDITURES
• Property Tax in Lieu of Motor Vehicle License Fees: The vehicle license fee (VLF), also called the motor vehicle in-lieu tax, is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property
OTHER TAXES
• Sales Tax: The Town receives 1 percent of the 8.75 percent in sales tax on retail sales transactions taking place in the Town. San Anselmo has relatively low sales tax revenue compared to its neighboring cities due to its physical location away from the freeway. • Property Transfer: The Town and County of Marin each receive $.55 per $1,000 of the sales price of property sold in San Anselmo.
FRANCHISES
• Garbage: The Town receives 11% of the revenues of the garbage service. • Cable TV: The Town receives 5% of the revenues received by the cable companies, Comcast and AT&T, from San Anselmo subscribers. Legislation has held that high speed internet access fees collected by the cable company are not subject to the franchise fee. • Electricity & Gas: The Town receives 0.5 % of electrical service revenue and 1% of the gas service revenue in San Anselmo.
PERMITS AND LICENSES
• Business License Tax: Each business activity in San Anselmo is required to have a business license. Most license fees are based on the gross receipts of the business. The minimum license fee for most businesses is $15. A business license administrative fee is no longer being charged. • Meter Parking Fees: Revenue collected in the parking meters that are located in the Town’s parking lots.
• Merchant Parking: Business owners and employees may purchase permits to park all day in four-hour parking zones. The revenue is held in reserve in the designated portion of the ending balance for downtown parking-related projects.
• Construction: Building, electrical, plumbing, heat/air/mechanical permits, and plan check fees.
Revenues have steadily increased over the past few years due to strong building activity and turnover in real estate.
FINES
• Vehicle Code: The Town, County, and State each receive a share of the fines collected for vehicle code citations issued in San Anselmo. The State and County are the first to collect their share on the fines imposed by the courts.
• Parking: The Town’s share of fines collected on parking citations issued in San Anselmo.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
28 16 Town of San Anselmo: Budget and Work Plan 2022-2023
OVERVIEW OF REVENUES & EXPENDITURES GENERAL FUND
USE OF MONEY & PROPERTY
• Interest: The Town invests its idle funds with the Local Agency Investment Fund (LAIF) managed by the State Treasurer. The General Fund receives interest on all funds, with the exception of interest that accrues to the Measure G Debt Service Funds, Measure A Parks Tax Fund and Measure G Projects Fund; those funds accrue their own interest.
STATE REVENUE
• Proposition 172 Sales Tax: Allocation of 0.5 percent of sales tax approved by California voters to fund public safety costs.
• Abandoned Vehicle Program: Cities and towns are eligible to receive reimbursement for their costs in enforcing State abandoned vehicle laws. This revenue is turned over to Central Marin Police Authority.
• Motor Vehicle License Fee: The California Department of Motor Vehicles collects a property tax on the depreciated value of motor vehicles, and the State distributes the funds to local governments on a per capita basis. • State Mandated Reimbursement: Legislation known as SB 90 previously required the State to reimburse local governments for the cost of implementing state mandates, such as domestic violence calls and Open Meeting Act laws. No reimbursement is expected this year from the State.
FEES FOR SERVICE
• General Plan Maintenance Fee: Fees collected from Planning applicants for General Plan maintenance.
• Resale Inspections: Town code requires an inspection by the Building Inspector at the time a residential property is sold, to identify health and safety hazards needing correction. • Planning Fees: Cost recovery for labor to process planning permit applications, such as variances, use permits, design review, and subdivisions.
MISCELLANEOUS
• Donations: Donations from community groups or residents. • Other: Miscellaneous Town revenues, such as copy machine revenue, reimbursement of water costs by the Robson Community Garden, donations by Friends of the Library, etc.
TRANSFERS IN
• From State Gasoline Tax Fund: Municipalities receive a share of State gas tax revenues, distributed on a per capita basis, for costs associated with street maintenance. This revenue is received into the Gas Tax Fund, a special revenue fund. Transfers are made to the General Fund to support street maintenance activities as appropriate.
• From Recreation Fund: Recreation Fund transfers its share of annual unfunded pension liability payment to General Fund.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
29 Town of San Anselmo: Budget and Work Plan 2022-2023 17
OVERVIEW OF REVENUES & EXPENDITURES
To demonstrate the General Fund funding levels for FY 2022–23, please refer the chart below:
TOTAL GENERAL FUND REVENUE SUMMARY
Property Taxes 15,383,828 78.26%
Sales Taxes 1,500,000 7.63%
Franchises Taxes 775,000 3.94%
Permits & Licenses 1,234,500 6.46%
Fines 60,000 0.31%
State Revenue 27,500 0.14%
Fees for Services 171,000 0.87%
Interest Income 20,000 0.10%
Miscellaneous Revenue 100,070 0.51%
Transfers In 384,447 1.96%
Total 19,656,345 100.00%
GENERAL FUND REVENUE SUMMARY $19,656,345
Property Taxes
78.26%
Sales Taxes
7.63%
Franchises Taxes
3.94%
Permits & Licenses
6.28%
Fines
0.31%
State Revenue
0.14%
Fees for Services
0.87%
Interest Income
0.10%
Miscellaneous Revenue
0.51%
Transfers In
1.96%
GENERAL FUND REVENUE SUMMARY $19,656,345
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
30 18 Town of San Anselmo: Budget and Work Plan 2022-2023
OVERVIEW OF REVENUES & EXPENDITURES
Two of the most well-known taxes are property taxes and sales taxes (or sales and use taxes)
PROPERTY TAX ALLOCATION
Property taxes in San Anselmo provide over 78% of the Town’s operating revenue for FY2022-23.
Of each dollar of property tax spent by our residents, the Town receives approximately $0.26.
The chart below shows a breakdown of how your property taxes are used:
$0.05129 ERAF Share of San Anselmo
General Fund
$0.2132 San Anselmo General Fund
$0.08704 ERAF Share of County General
Taxing District
$0.1629 County General Taxing District
$0.1942 Ross Valley School
$0.1259 Tamalpais Union High School District
$0.0674 Marin Community College
$0.01246 ERAF Share of #1 Ross Valley Sanitary
$0.0421 #1 Ross Valley Sanitary
$0.0231 County School Service Fund
$0.00981 Marin County Open Space
$0.00573 Marin County Transit District
$0.00293 Marin/Sonoma Mosquito/Vector
$0.00188 Bay Area Air Quality Management Disctirct
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
31 Town of San Anselmo: Budget and Work Plan 2022-2023 19
OVERVIEW OF REVENUES & EXPENDITURES
SALES AND USE TAXES ALLOCATION
State General Fund 3.9375
City/County General Fund (Bradley-Burns) 1.0000
San Anselmo Transaction and Use Tax (Measure D) 0.5000
County Public Safety (Prop 172) 0.5000
County Realignment (Mental Health/Welfare/Public
Safety)
1.5625
Countywide Transportation Fund 0.2500
Transportation Authority Marin (TAM) 0.5000
Fractional Code - SMRT in Marin County 0.2500
Marin Parks/Open Space/Farmland Preservation
Tranactions ad Use Tax
0.2500
Total 8.7500 %
SALES AND USE TAX ALLOCATION
Sales tax in the Town of San Anselmo is currently assessed at 8.75%. Of this amount, the Town receives 1% as per State Law, and an additional 0.5% from Measure D which is allocated towards road and infrastructure repairs and upgrades. The chart below shows a breakdown of how your local sales taxes are used:
State General Fund
45%
City/County General Fund (Bradley-Burns)
11%
San Anselmo Transaction and Use Tax
(Measure D)
5%
County Public Safety (Prop 172)
6%
County Realignment (Mental
Health/Welfare/Public Safety)
18%
Countywide Transportation Fund
3%
Transportation Authority Marin (TAM)
6%
Fractional Code - SMRT in Marin County
3%
Marin Parks/Open Space/Farmland
Preservation Tranactions ad Use Tax
3%
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
32 20 Town of San Anselmo: Budget and Work Plan 2022-2023
OVERVIEW OF REVENUES AND EXPENDITURES GENERAL FUND
GENERAL FUND EXPENDITURES
LABOR COSTS
• Salaries: Salaries and salary-related costs are the largest single expenditure for the Town, approximately 78% of the Town’s expenditures, including Fire and Police Department contract cost. • Final Salary/Leave Buyout: Employees may opt to cash out one week of vacation per year.
Upon separation from the Town, an employee’s accrued vacation time payout costs and any other moneys due are paid from this category.
• Health Benefits: The Town currently has a cafeteria benefits plan that pays the equivalent of family Kaiser, dental, vision, a small life insurance policy for each employee and long-term disability premium currently in the amount of approximately $2,523 per month. Any unused portion of the 2022-23 cafeteria benefits plan is given to employees as “cashback” up to a cap of $365 per month. The cashback program offers flexibility to employees in their choices for health coverage.
Employees hired after July 1, 2014 have their medical benefit limited to a maximum of $1,950 per month with no cashback option.
• Retirement: The Town is a member of the Public Employees Retirement System (PERS). The various plans are described in terms of a percentage of annual salary at a certain retirement age.
For example, the 2% @ 55 plan allows an employee to retire at age 55 with 2% of his/her annual salary for each year of service. The Town had one retirement plan for Miscellaneous employees (2.7%@55) until February 2007, when a second-tier retirement plan (2%@55) was enacted in order to reduce retirement costs. The current configuration of retirement plans and their rates (expressed as a percentage of payroll) is:
Group Tier 1 2022-23
Rate
2021-22
Rate
Tier 2
(eff. 2/07)
2022-23
Rate
2021-22
Rate PEPRA
Miscellaneous 2.7%@55 14.03% 14.20% 2%@55 10.87% 10.88% 7.47% Currently, part of the pension rate is expressed as a percentage of monthly salary. Employees pay the employee share, which is 8% for Miscellaneous in Tier 1 and 7% for Tier 2.
In 2012-13 the Town’s PERS rate was reduced to reflect the sale of Pension Obligation Bonds to pay the Town’s Employer Side Fund liability of $3,521,184. In 2003, CalPERS combined agencies with less than 100 members into risk pools based on plan type. The Employer Side Fund was created to account for the difference between the funded status of the pool and the funded status of individual plans. The repayment of the Pension Obligation Bonds is reflected in the Expenditure Summary under General Fund Departments, Debt Service (Pension Obligation Bonds). Overall, the refinancing of the side fund is saving the Town approximately $60,000 per year.
In January 2013 the State Public Employees’ Pension Reform Act (PEPRA) went into effect. Any person who becomes a new member of the retirement system on or after January 1, 2013 may only be offered the new pension benefit plan specified in the Reform Act. All non-safety new hires are subject to a formula providing 2% of compensation for each year of service for an individual retiring at age 62, increasing to 2.5% for an individual retiring at age 67. PEPRA employees must pay 50% of the cost of the pension, currently 6.75%.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
33 Town of San Anselmo: Budget and Work Plan 2022-2023 21
OVERVIEW OF REVENUES & EXPENDITURES
In May 2014, the CalPERS Board adopted changes to the existing pooling structure policies and a new policy for allocating the pools’ unfunded accrued liability, effective for the 2015-16 employer contribution rates. Due to unintended consequences resulting from the PEPRA changes and existing PERS policies on risk pools, changes were necessary to ensure the proper funding of the pools. In order to address the problem, CalPERS combined twelve risk pools into two, one for Safety and one for Miscellaneous. Employer contributions toward the unfunded liability for plans in a risk pool are collected as dollar amounts instead of contribution rates expressed as a percentage of payroll for an estimated 30 years.
In September 2021, the Town issued Pension Obligation Bonds to pay the Town’s Employer side unfunded liability of $9,070,378. Due to the favorable interest rate environment at the time of issuance the projected savings over the life of the bond is estimated to be $5,351,965. The savings between the CALPERS amortization schedule and bond repayment schedule will be paid to the Pension Trust each year to alleviate any future unfunded liability concerns. For the Town, year 1 savings estimated to be paid to the Pension Trust is $246,000.
With the consolidation of Police services into the Central Marin Police Authority and Fire services into the Ross Valley Fire Department, the Safety pension costs are included in their respective budgets. • Payroll Taxes: The Town participates in Social Security at a rate of 6.2% of total salary up to a limit of $147,000 in 2022 and in Medicare at a rate of 1.45% of total salary without limit. • Overtime/Temporary: Costs associated with overtime pay and temporary help.
SERVICES AND SUPPLIES
• Legal Advertising: Legally required advertising for noticing of public meetings, bidding, ordinances and General Plan amendments.
• Vehicle Operations: Preventive and repair maintenance for the Town fleet of cars, trucks and motorcycles.
• Equipment Maintenance: Town equipment, including office equipment, copy machines, postage machine, fax, mowers.
• Publications & Dues: Professional and technical publications and membership dues in professional organizations.
• Outside Services: Outside audits, technical consulting assistance, Joint Powers Agreements for county wide services and parking meter collection.
• Training: Workshops, seminars and conference to keep staff current. • Internal Service Charge – Building Maintenance: Janitorial, heating and air conditioning and minor repairs. Telephone, gas, electricity, water, sewer, and heat/air. • Internal Service Charge – Info Tech: Technology support for departments. • Supplies: Postage, copy paper, and miscellaneous supplies; costs associated with employee costs that are reimbursable, such as mileage allowance, uniforms, boots, and protective clothing tools; supplies and services related to the technical functions of each department.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
34 22 Town of San Anselmo: Budget and Work Plan 2022-2023
OVERVIEW OF REVENUES AND EXPENDITURES
TOTAL GENERAL FUND EXPENDITURE SUMMARY
Town Council 101,030 0.51%
Admin & Finance 1,450,835 7.38%
Legal Services 385,000 1.96%
Library 781,633 3.98%
Planning 958,759 4.88%
Fire 4,841,339 24.63%
Police 4,938,129 25.12%
Public Works 3,118,389 15.87%
Recreation 294,405 1.50%
Debt Services 530,476 2.70%
Non-Departmental 1,442,836 7.34%
Transfers Out 813,517 4.14%
Total 19,656,348 100.00%
GENERAL FUND EXPENDITURE SUMMARY $19,656,348
Town Council
0.51%
Admin & Finance
7.38%
Legal Services
1.96%
Library
3.98%
Planning
4.88% Fire
24.63%
Police
25.12%
Public Works
14.44%
Recreation
1.50%
Debt Services
2.70%
Non-Departmental
7.34%
Transfers Out
4.14%
GENERAL FUND EXPENDITURE SUMMARY
$19,656,348
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
35 Town of San Anselmo: Budget and Work Plan 2022-2023 23
GENERAL FUND SUMMARY
2020-2021
Actual Rev Budget Est. Actual Budget %Total
BEGINNING BALANCE 4,437,465 6,264,830 6,264,830 6,650,794 14,214,800 14,053,988 14,746,279 15,383,828 78.3%
807,419 750,630 801,664 775,000 3.9%
1,358,110 1,400,000 1,570,000 1,500,000 7.6%
1,371,908 1,327,000 1,305,090 1,294,500 6.6%
76,487 15,000 15,000 20,000 0.1%
31,858 27,500 22,500 27,500 0.1%
299,971 268,500 256,884 271,070 1.4%
18,160,553 17,842,618 18,717,417 19,271,898 98.0%
420,969 418,464 441,239 384,447 2.0%
18,581,522 18,261,082 19,158,656 19,656,345 100.0%
23,018,987 24,525,912 25,423,486 26,307,139
2,241,661 2,853,215 2,516,463 3,063,145 15.6%
919,515 1,105,254 1,023,168 692,141 3.5%
559,169 816,875 748,081 893,105 4.5%
164,002 151,773 181,500 153,594 0.8%
20,027 55,750 46,025 59,046 0.3%
1,856,442 1,992,936 2,259,206 3,086,264 15.7%
4,382,002 4,611,448 4,555,339 4,841,339 24.6%
4,546,889 4,685,857 4,705,257 4,938,129 25.1%
89,852 90,300 96,850 183,000 0.9%
398,180 367,490 589,078 399,091 2.0%
211,000 227,000 227,000 285,000 1.4%
16,902 11,208 11,208 248,976 1.3%
15,405,640 16,969,106 16,959,175 18,842,829 95.9%
1,348,517 1,263,517 1,813,517 813,517 4.1%
16,754,157 18,232,623 18,772,692 19,656,346 100.0%
1,827,365 28,459 385,964 (0) -6,264,830 6,293,289 6,650,794 6,650,793 1,139,794 626,329 1,190,422 1,190,422 6.1%5,125,036 5,666,960 5,460,372 5,460,371 27.8% 23,018,987 24,525,912 25,423,486 26,307,139
TOTAL EXPENDITURES & TRANSFERS OUTTOTAL BUDGET
Net Increase/(Decrease)
ENDING BALANCE
Bldg, Veh, Equip MaintDebt Service PrincipalDebt Service Interest
TRANSFERS INSUB TOTALTRANSFERS OUT
Unassigned
EXPENDITURES
SalariesRetirementOther BenefitsOffice & Dept Sup, Lib MatTraining, Publications, DuesOutside Serv: OtherOutside Serv: Ross Valley Fire DeptOutside Serv: Central Marin PoliceUtilitiesCommitted
TOTAL RESOURCES
Franchise TaxesSales TaxesLicenses, Permits, Fees, FinesUse of Money & Property Other Agency RevenueFees for Services, Misc
REVENUESUB TOTALTOTAL REVENUE AND TRANSFERS IN
Property Taxes
TOWN OF SAN ANSELMO
GENERAL FUND
FISCAL YEAR 2022-2023
2021-2022 2022-2023
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
36 24 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND SUMMARY
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget
% of Total
Budget
PROPERTY TAXES
7,736,201 8,061,810 8,182,381 8,677,849 44.15%
52,184 45,000 62,917 50,000 0.25%
147,124 147,124 149,702 159,994 0.81%
159,948 90,000 125,000 110,000 0.56%
33,268 32,958 33,000 32,891 0.17%
2,490,633 2,291,980 2,554,331 2,592,646 13.19%
449,214 455,492 439,381 454,462 2.31%
1,387,119 1,214,436 1,426,858 1,469,664 7.48%
1,540,203 1,595,188 1,612,709 1,716,323 8.73%
218,906 120,000 160,000 120,000 0.61%
14,214,800 14,053,988 14,746,279 15,383,828 78.26%
SALES TAXES
1,237,813 1,320,000 1,450,000 1,400,000 7.12%
120,297 80,000 120,000 100,000 0.51%
1,358,110 1,400,000 1,570,000 1,500,000 7.63%
FRANCHISE TAXES
484,552 445,630 470,000 465,000 2.37%
207,024 190,000 209,486 195,000 0.99%
115,843 115,000 122,178 115,000 0.59%
807,419 750,630 801,664 775,000 3.94%
PERMITS AND LICENSES
292,106 240,000 272,267 260,000 1.32%
8,774 20,000 20,000 20,000 0.10%
2,490 4,500 1,915 4,500 0.02%
1,006,975 980,000 930,000 950,000 4.83%
1,310,345 1,244,500 1,224,182 1,234,500 6.29%
Muni Services
ERAF (County)
Prop Tax in Lieu of MVLF
Secured
Unitary
Unsecured
Supplemental
HOPTR
Pension Override
Cable Franchise
PG & E Franchise
FRANCHISE TAXES
Business License Tax
Property Transfer Tax
PROPERTY TAXES
Sales Tax - State 1%
Prop 172 Sales Tax
SALES TAXES
Garbage Franchise
Meter Parking
Merchant Parking
Construction Permits
PERMITS AND LICENSES
GENERAL FUND REVENUE SUMMARY
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
37 Town of San Anselmo: Budget and Work Plan 2022-2023 25
GENERAL FUND SUMMARY
18,043 17,500 20,000 10,000 0.05%
1,205 - 908 - 0.00%
42,315 65,000 60,000 50,000 0.25%
61,563 82,500 80,908 60,000 0.31%
76,487 15,000 15,000 20,000 0.10%
76,487 15,000 15,000 20,000 0.10%
6,197 - - - 0.00%
16,305 - - - 0.00%
9,356 27,500 22,500 27,500 0.14%
31,858 27,500 22,500 27,500 0.14%
8,832 6,000 8,387 6,000 0.03%
75,916 50,000 55,000 50,000 0.25%
82,973 100,000 85,000 100,000 0.51%
54,034 15,000 21,000 15,000 0.08%
221,755 171,000 169,387 171,000 0.87%
- - - - 0.00%
50 - 50 - 0.00%
84,900 87,500 87,447 90,070 0.46%
(6,734) 10,000 - 10,000 0.05%
78,216 97,500 87,497 100,070 0.51%
18,160,553 17,842,618 18,717,417 19,271,898 98.04%
420,969 418,464 441,239 384,447 1.96%
420,969 418,464 441,239 384,447 1.96%
18,581,522 18,261,082 19,158,656 19,656,345 100.00%
Vehicle Code
Library
Parking
FINES
FINES
USE OF MONEY AND PROPERTY
Interest
State Mandated Reimb.
Other State Revenue
State Library AID
STATE REVENUE
General Plan Maint. Fee
Resale Inspections
Planning Fees
Other Fees
Other Misc Revenue
MISCELLANEOUS REVENUE
Ross Valley Fire Dept.
Transfers In
TRANSFERS IN
TOTAL REVENUE AND TRANSFERS IN
GENERAL FUND OPERATING REVENUE
FEES FOR SERVICES
TRANSFERS IN
STATE REVENUE
FEES FOR SERVICES
MISCELLANEOUS REVENUE
USE OF MONEY AND PROPERTY
Friends of Library Donation
Library Fundraising
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
38 Town of San Anselmo: Budget and Work Plan 2022-2023 26
GENERAL FUND SUMMARY
GENERAL FUND
EXPENDITURE SUMMARY
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget
% of Total
Budget
36,906 95,323 71,023 101,030 0.51%
1,082,518 1,423,742 1,241,457 1,450,835 7.38%
315,276 300,000 366,500 385,000 1.96%
561,380 729,256 638,036 781,633 3.98%
356,218 638,270 532,704 958,759 4.88%
4,382,002 4,611,448 4,555,339 4,841,339 24.63%
4,546,889 4,685,857 4,705,257 4,938,129 25.12%
1,283,357 1,406,648 1,479,495 1,635,519 8.32%
1,405,357 1,403,037 1,709,861 1,482,870 7.54%
241,375 281,448 268,110 294,405 1.50%
226,418 234,708 234,708 530,476 2.70%
967,945 1,159,369 1,106,685 1,442,836 7.34%
15,405,640 16,969,106 16,959,175 18,842,829 95.86%
- - 200,000 - 0.00%
100,000 - - - 0.00%
- 55,000 55,000 105,000 0.53%
215,000 - - - 0.00%
450,000 450,000 650,000 - 0.00%
- - - - 0.00%
158,517 158,517 158,517 158,517 0.81%
425,000 400,000 400,000 450,000 2.29%
- 100,000 100,000 - 0.00%
- 100,000 100,000 100,000 0.51%
- - 200,000 -
1,348,517 1,263,517 1,813,517 813,517 4.14%
TOTAL EXPENDITURES AND TRANSFERS OUT 16,754,157 18,232,623 18,772,692 19,656,346 100.00%GENERAL FUND TRANSFERS to Emergency Project Fundto Building Maintenance Fundto Capital Reconstruction Fundto Climate Fund to Equipment Fundto Insurance Fundto Municipal Lease Fundto Road Maintenance Fundto Technology Replacement Fundto Vehicle Replacement Fund
TRANSFERS OUT
to Measure A Parks Tax Fund
LibraryPlanning
FirePolice
Town CouncilTOTAL EXPENDITURESRecreationDebt Service- Pension Obligation BondsNon-DepartmentalGENERAL FUND DEPARTMENTSPublic SafetyPublic WorksEngineeringStreet and Park MaintenanceAdministration and FinanceLegal Services ITEM 1.1 - ATTACHMENT
1 ITEM 1.1 - ATTACHMENT
1 39
Town of San Anselmo: Budget and Work Plan 2022-2023 27
GENERAL FUND
TOWN COUNCIL
The five-member Town Council is the legislative body of the Town. The elected representatives enact ordinances, determine policy, hear appeals, adopt the annual budget, fix salaries, appoint the Town Manager and the members of the Town’s boards, commissions, and committees, and through the Town Manager, monitor the activities of Town staff. Regular meetings of the Council are held on the second and fourth Tuesdays of every month. Councilmembers also serve on regional and local boards and on Council ad-hoc committees.
LABOR
Compensation for each Councilmember is $300 per month.
SERVICES AND SUPPLIES
• Training – Attendance at meetings of the Marin County Council of Mayors and Councilmembers (MCCMC), the League of California Cities, and other meetings or conferences ($9,000). • Outside Services – Election – Election costs ($65,000). • Internal Service Charge – Building maintenance – Heat/air, and minor repairs ($2,000). • Internal Service Charge – Info Tech – All utilities and internet connection ($2,500). • Department supplies – Frames and certificates for Council commendations and ceremonies, and for Council meeting supplies ($2,500).
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
40 28 Town of San Anselmo: Budget and Work Plan 2022-2023 GENERAL FUND GENERAL FUND TOWN COUNCIL 2020-2021 2021-2022 2021-2022 2022-2023 Actuals Revised Budget Estimated Actuals Budget % of Total Budget 18,300 18,600 19,250 18,600 18.41%
1,400 1,423 1,473 1,430 1.42%
19,700 20,023 20,723 20,030 19.83%
Services & Supplies
1,100 9,000 9,000 9,000 8.91%
11,421 60,000 35,000 65,000 64.34%
472 1,500 1,500 2,000 1.98%
3,184 2,300 2,300 2,500 2.47%1,029 2,500 2,500 2,500 2.47% 17,206 75,300 50,300 81,000 80.17%36,906 95,323 71,023 101,030 100.00%
LABOR COSTSSERVICES & SUPPLIESTOTAL BUDGET
TrainingOutside ServicesInternal Service - Bldg MaintInternal Service - Info TechDepartmental Supplies Labor Costs
SalariesPayroll Taxes
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
41 Town of San Anselmo: Budget and Work Plan 2022-2023 29
GENERAL FUND
ADMINISTRATION & FINANCE
The Administration & Finance Department implements the legislative actions of the Town Council and provides for the Town’s administrative, fiscal, personnel, property management, public information, and record keeping functions. In addition, its staff manages labor relations and staff support, inter-governmental relations, business license administration, risk management and insurance administration, the Town’s franchise agreements for cable television and solid waste collection, and state and federal mandates such as the Americans with Disabilities Act. The Department provides administration and coordination for various Town policies, programs, and procedures. 2021-2022 ACCOMPLISHMENTS
• Updated Purchasing Policy from 1979 to reflect best practices. • Distributed Employee Informational Handbook.
• Implemented new business license processing system.
• Implemented new agenda management system.
• Updated wiring and audio-visual technology within the Council Chambers, Historical Museum and Town Hall Conference Room.
• Procured and implemented hybrid meeting software platforms, such as Zoom Rooms, Blue Sky digital timer, Otter.ai transcription services for ADA accessibility. • Completed first phase of laptop roll out, instead of desktop PCs for employees. • Installed a new virtual machine, which provides more server space, back up capacity and off-site access for work from home flex schedules.
• Established a social media policy.
• Established a cybersecurity policy.
• Conduced Financial Advisory Committee meetings since covered a wide range of topics:
° Measure D Sales Tax Renewal
° American Rescue Plan Funds
° Budget Development
° Review the Town’s preliminary operating and capital budget for 2022-23 2022-2023 GOALS/WORK PLAN
Below are the FY 2021-2023 Work Plan Priorities for the Administration and Finance Department, which was rolled forward from prior year and will continue in the 2022-2023 budget cycle:
1. Priority: Implement Record Retention Policies.
Description: The purpose of this Policy is to ensure that necessary records and documents of are adequately protected and maintained and to ensure that records that are no longer needed by Town of San Anselmo or are of no value are discarded at the proper time and in the proper. This Policy is also for the purpose of aiding employees of Town of San Anselmo in understanding their ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
42 30 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
obligations in retaining electronic documents - including e-mail, Web files, text files, sound and movie files, PDF documents, and all Microsoft Office or other formatted files
2. Priority: Update Town telephone system.
Description: Update the phone system from an analog system to a Voice Over Internet Protocol (VoIP) system to allow for increased efficiency and usability. Voice mails can be integrated into the email system to allow for better response capabilities and customer service.
3. Priority: Explore opportunities to foster and support employee wellness.
Description: Create opportunities to improve and support the wellness of Town’s employees.
Introduce life changing options to address chronicle health issues and promote the importance of life/work balance. The wellness program will lead to. ° Increased productivity
° Lower absenteeism
° A happier, less stressed workforce
° Improvements in your health and well-being
° Greater employee loyalty, commitment and motivation
4. Priority: Explore opportunities to address structural deficit in General Fund budget.
Description: Engage community leaders and stakeholders to explore the options to improve efficiency and secure on-going funding to address deferred maintenance and future capital needs along with a plan to support critical public services.
5. Priority: Streamline the accounting processes such as cash receipts, account payable, and payroll, etc.
Description: Work with the other departments to develop a series of accounting processes that will be easy to implement and understand, also provide transparency, efficiency, and controls for these processes.
LABOR
Title 2020-2021 2021-2022 2022-2023
Town Manager 1.00 1.00 1.00
Finance & Administrative Services Director 1.00 1.00 1.00 Deputy Town Clerk/Management Analyst 1.00 1.00 1.00
Accounting/Benefits Technician 1.00 1.00 1.00
Administrative Services Technician 1.00 1.00 0.00
Senior Accountant/Financial Supervisor 0.00 1.00 0.00
Community Engagement Coordinator 0.00 0.80 0.80
Total 5.00 5.80 4.80
ADMINISTRATION AND FINANCE
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
43 Town of San Anselmo: Budget and Work Plan 2022-2023 31
GENERAL FUND
SERVICES AND SUPPLIES
• Training – Staff attendance at training seminars, meetings of the League of California Cities and California Municipal Finance Officers Association.
• Outside Services – Annual audits ($33,500), financial reports and bank charges ($86,635), Human Resources and finance assistance ($30,000); Solid Waste Compliance consultation services ($20,000), Sales Taxes and Property Taxes management ($20,000); Business Licensing services ($25,000), DEI Audit of Town Code ($70,000).
• Publications & dues – Membership in the Marin Managers Association and California Society of Municipal Finance Officers.
• Equipment maintenance – Computers, copy machines ($6,600), telephone, postage machine, and other.
• Internal Service Charge – Building maintenance – Janitorial, heat/air, and minor repairs ($20,500), Electricity, gas, telephone, water, Internet/e-mail and sewer ($25,250). • Internal Service Charge – Info Tech – Technology support for department ($5,000), website and accounting software ($50,000), meeting software ($20,000) • Office and Department Supplies – Postage, copy paper, ink cartridges, miscellaneous supplies, updates of the Municipal Code.
ADMINISTRATION AND FINANCE
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
44 32 Town of San Anselmo: Budget and Work Plan 2022-2023 GENERAL FUND GENERAL FUND ADMINISTRATION AND FINANCE 2020-2021 2021-2022 2021-2022 2022-2023 Actuals Revised Budget Estimated Actuals Budget % of Total Budget 597,773 771,470 680,407 724,315 49.92%
32,979 25,000 29,450 30,000 2.07%
4,728 - 3,500 - 0.00%
59,230 77,876 56,300 67,696 4.67%89,102 136,560 115,500 134,729 9.29%41,355 56,596 49,900 56,610 3.90% 825,167 1,067,502 935,057 1,013,350 69.85%
3,962 10,000 4,000 10,000 0.69%
202,542 275,690 250,000 280,735 19.35%
1,173 2,000 2,900 2,000 0.14%3,610 6,600 1,000 6,600 0.45% 37,762 44,550 38,000 45,750 3.15%
- - - 75,000 5.17%
8,302 17,400 10,500 17,400 1.20%
257,351 356,240 306,400 437,485 30.15%
1,082,518 1,423,742 1,241,457 1,450,835 100.00%
Labor Costs
SalariesTemporary HelpOvertimeRetirementBenefitsPayroll Taxes LABOR COSTSServices and Supplies
TrainingOutside ServicesPublications and DuesEquipment MaintenanceInternal Service - Bldg Maint
TOTAL BUDGET
Supplies
SERVICES & SUPPLIES
Internal Service - Info Tech
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
45 Town of San Anselmo: Budget and Work Plan 2022-2023 33
GENERAL FUND
LEGAL SERVICES
The Town Attorney is the legal official of the Town, responsible for providing legal advice to the Town Council and staff and for providing legal representation as needed to protect the Town’s interests. The Town Attorney is accountable directly to the Town Council.
Litigation resulting from property damage and similar claims against the Town is managed and accounted for through the Town’s self-insurance liability pool program, budgeted through the Insurance Fund.
2022-2023 CHANGES/HIGHLIGHTS
The Department budget for 2022-2023 reflects an hourly rate of $250 for Town Attorney.
SERVICES AND SUPPLIES
Outside services – The cost to provide legal services is separated into three categories:
• General Legal Counsel – General legal counsel includes day-to-day advice on matters such as land use, elections, nuisance abatements, open meeting laws, law enforcement, and the applicability of municipal ordinances, as well as state and federal laws. • Litigation – Legal expenses related to litigation.
• Employment Legal Services – Costs for specialized human resources legal counsel.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
46 34 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND GENERAL FUND LEGAL SERVICES
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget
% of Total
Budget
2,006 60,000 1,500 60,000 15.58%
202,874 150,000 220,000 215,000 55.84%110,396 90,000 145,000 110,000 28.57%315,276 300,000 366,500 385,000 100.00%315,276 300,000 366,500 385,000 100.00% Services and SuppliesSERVICES & SUPPLIESTOTAL BUDGET
LitigationGeneral Legal CounselPersonnel Legal Services ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
47 Town of San Anselmo: Budget and Work Plan 2022-2023 35
GENERAL FUND
LIBRARY
The San Anselmo Public Library strives to be a hub of information, knowledge, culture, and inspiration in the heart of San Anselmo. The services provided by the Town Library staff are designed to meet the informational and recreational needs of residents and businesses in a timely and professional manner, to enrich the lives of library patrons and to encourage children and teens to read.
During non-pandemic times, the library welcomes over 90,000 patrons annually, circulates approximately 154,000 items, and provides over 400 programs attended by approximately 17,000 participants of all ages.
The library is open six days a week for 46 hours, provides direct services across two public desks, and offers four public Internet stations. A local history collection is maintained in the San Anselmo Historical Museum and a print and digital collection of over 100,000 items supports a community interested in knowing its own story, in life-long learning, in a thriving intellectual and physically-active environment, in professional growth and in motivating children of all ages to be readers.
During this most extraordinary time, there was a rapid pivot from traditional library programs and services to increased digital resources and the creation of an entirely virtual program including livestreaming storytime, establishing the San Anselmo Library YouTube channel, instructions on using the virtual library’s digital resources, and the development of curbside service to get materials into the hands of our patrons.
2021-2022 Highlights
• Returned to 46 open hours per week.
• Eliminated overdue fines on San Anselmo Library materials. • Expanded Large Print collection.
• Technology upgrades included a Chromebook and Roku for patron use. • Cultivated Age-Friendly San Anselmo with Memory Kits for elders experiencing dementia and new partnership with the Alzheimer’s Association for virtual programs.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
48 36 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
LIBRARY
2022-2023 GOALS/WORK PLAN
• Identify, cultivate, and nurture library services that meet the diverse needs of patrons including library beyond walls, speaker series, and technology solutions. • Identify, modify and implement programs, protocols, and services as library/community needs change in the wake of the recent pandemic.
• Continue to address the needs of the community as expressed in the 2022 patron survey.
LABOR
Title 2020-21 2021-22 2022-23
Town Librarian 1.00 1.00 1.00
Librarian II 1.00 1.00 1.00
Senior Library Assistant 0.80 0.80 0.80
Library Assistant 0.00 1.00 1.00
Total 2.80 3.80 3.80
SERVICES AND SUPPLIES
• MARINet Membership — County-wide automated catalog, circulation system, delivery, eBooks and databases ($91,922).
• Print and Digital Books, DVDs and Periodicals — Adult books ($11,068), children’s books ($5,150), magazines and newspapers ($4,766), videos ($515) and audiobooks ($2,575). • Outside Services — Outside programs, guest artists, performers and lecturers ($16,995). • Training — Conferences, workshops, and webinars to keep staff current on library trends ($200). • Publications & Dues — Library organization dues and publications for staff to maintain expertise in library, catalog and information services ($500).
• Internal Service Charge – Building Maintenance — Janitorial, elevator, heat/air and minor repairs ($30,591). Electricity, gas, water, sewer, telephone, and Internet ($13,905). • Equipment Maintenance — Maintenance of office equipment and computers ($1,442). • Internal Service Charge – Info Tech — technology support for department ($15,000) • Office and Department supplies — Postage, copy paper, and miscellaneous supplies, cataloging, circulation, and materials repair supplies ($5,665).
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
49 Town of San Anselmo: Budget and Work Plan 2022-2023 37
GENERAL FUND
GENERAL FUND
LIBRARY
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget
% of Total
Budget
245,360 339,105 249,838 364,997 46.70%
41,393 50,000 64,054 50,000 6.40%
3,057 - - - 0.00%
28,166 35,745 28,982 38,007 4.86%62,856 100,595 81,214 97,130 12.43%20,523 29,468 22,789 31,205 3.99% 401,355 554,913 446,877 581,339 74.37%
1,055 200 425 200 0.03%
7,393 16,500 15,524 16,995 2.17%
74,555 71,970 78,282 91,922 11.76%
231 500 1,750 500 0.06%
51,997 43,200 51,678 44,496 5.69%
1,103 1,400 5,000 1,442 0.18%
10,679 11,700 9,500 15,000 1.92%
6,848 23,373 19,500 24,074 3.08%6,164 5,500 9,500 5,665 0.72% 160,025 174,343 191,159 200,294 25.63%561,380 729,256 638,036 781,633 100.00% Labor CostsLABOR COSTS
SalariesTemporary HelpOvertimeRetirementBenefitsPayroll Taxes Services and Supplies
TrainingOutside ServicesMARINet DatabasePublications and DuesInternal Service - Bldg MaiEquipment MaintenanceInternal Service - Info TechBooks, DVDs & Periodicals n
SERVICES & SUPPLIESTOTAL BUDGET
Supplies
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
50 38 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
51 Town of San Anselmo: Budget and Work Plan 2022-2023 39
GENERAL FUND
PLANNING
This Department is responsible for land use planning and zoning. The department reviews applications for development permits, provides public information, maintains the General Plan, Climate Action Plan, and other planning documents, and enforces zoning regulations. Department staff process applications for zoning entitlements, and drafts and revise zoning regulations. Planning Department staff supports the Planning Commission, Open Space Committee, Economic Development Committee, Sustainability Commission and Racial Equity Ad Hoc Committee and represents the Town on the Marin Map Executive Committee.
2021-2022 ACCOMPLISHMENTS
• Worked on ordinances for Planning Commission review and Town Council consideration: updated Accessory Dwelling Unit regulations, revised nonconforming structure/demolition thresholds, clarify design review and noticing requirements, and accessory dwelling unit regulations to conform with state law, and electric vehicle and ADA parking regulations. • Continued work on new multifamily objective design and development standards and inclusionary housing study.
• Supported committee projects and Zoom meetings: created new websites for COVID-19 business resources, printed COVID-19 posters, drafted newsletters for new business email list, Climate Safe California endorsement, stamp to promote pizza box composting, and MCE Deep Green campaign.
• Served on ABAG Housing Methodology Committee to develop draft methodology for the Regional Housing Needs Allocation (RHNA).
• Served on Digital Marin Steering Committee.
2022-2023 GOALS/WORK PLAN
Below are the FY 2022-23 Work Plan Priorities for the Planning Department:
1. Priority: Adoption of Housing Element for 2023-2031 for the Town General Plan.
Description: Adoption of 6th planning cycle Housing Element for 1/31/23-1/31/31 Planning Period to be part of the San Anselmo General Plan, as required by the State housing element law.
Staff would update the current housing element through a public process with hearings before the Planning Commission and Town Council and submission to the California Department of Housing and Community Development (HCD).
2. Priority: Update Circulation Element and Develop policy to implement SB 743.
Description: Update General Plan Circulation Element and develop vehicle miles traveled (VMT) policy direction to comply with changes to the CEQA Guidelines under California Senate Bill 743 for traffic impact studies and Town Climate Action Plan.
Develop VMT analysis methodology and set local CEQA VMT thresholds and, if applicable, screening criteria.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
52 40 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
3. Priority: Adopt a Safety Element for the Town General Plan.
Description: The Planning and Zoning Law requires the Town to adopt a comprehensive, long-term general plan that includes a safety element for the protection of the community from unreasonable risks associated with the effects of various geologic hazards, flooding, and wildland and urban fires. The plan can include adaptation planning.
LABOR
Title 2020–21 2021–22 2022–23
Planning Director 1.00 1.00 1.00
Associate Planner 1.00 0.00 0.00
Senior Planner 0.00 0.00 1.00
Total 2.00 1.00 2.00
SERVICES AND SUPPLIES
• Training – Workshops, seminars, and conferences to keep planning staff current on planning procedures and law ($3,500).
• Outside Services – Update to Housing, Safety, and Circulation Element and other updates of the Town’s General Plan ($460,000), and planning projects requiring use of consultants ($40,000). • Publications & Dues – Planning organization dues and publications required for staff to maintain expertise in planning procedures and changes in land use law ($1,450). • Equipment Maintenance – Set planning department share of Town Hall computers, copy machines, telephone, postage machine and other equipment ($6,100). • Internal Service Charge – Building Maintenance – Set planning department share of Town Hall janitorial, heat/air, and minor repairs ($8,800). Set planning department share of Town Hall Electricity, gas, telephone, Internet/e-mail, water and sewer ($14,800). • Internal Service Charge – Info Tech – Technology support for department ($20,000). • Supplies – Set planning department share of Town Hall postage, copy paper, map paper, files, pens, printer ink ($8,200).
PLANNING
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
53 Town of San Anselmo: Budget and Work Plan 2022-2023 41
GENERAL FUND
GENERAL FUND
PLANNING
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget
% of Total
Budget
216,505 270,555 154,878 284,131 29.64%
958 - 40,000 - 0.00%
- - - - 0.00%
20,951 29,440 15,574 30,885 3.22%36,949 56,245 23,102 58,645 6.12%15,809 24,980 11,500 20,848 2.17% 291,172 381,220 245,054 394,509 41.15%
302 3,500 750 3,500 0.37%
32,089 201,000 243,000 500,000 52.15%
535 1,450 750 1,450 0.15%
3,610 6,100 3,750 6,100 0.64%
17,350 23,600 21,200 25,000 2.61%
5,959 13,200 13,200 20,000 2.09%5,201 8,200 5,000 8,200 0.86% 65,046 257,050 287,650 564,250 58.85%
356,218 638,270 532,704 958,759 100.00%
Supplies
SERVICES & SUPPLIESTOTAL BUDGET
Payroll TaxesTrainingOutside ServicesPublications and DuesEquipment MaintenanceInternal Service - Bldg MaintInternal Service - Info Tech LABOR COSTSServices and Supplies
Benefits
Labor Costs
SalariesTemporary HelpOvertimeRetirement
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
54 42 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
55 Town of San Anselmo: Budget and Work Plan 2022-2023 43
GENERAL FUND
PUBLIC SAFETY – FIRE PROTECTION SERVICES
On July 1, 1982, the San Anselmo Fire Department
merged with the Fairfax Fire Department to form the
Ross Valley Fire Department (RVFD), administered
under joint powers authority (JPA) to provide fire
protection to San Anselmo, Fairfax, and the unincorporated county area known as Sleepy Hollow.
Through June 30, 2010, the Department provided
service to Sleepy Hollow through a contract for
service with the Town of San Anselmo.
On July 1, 2010, Sleepy Hollow Fire Protection
District became a full member of the joint power
authority. As of July 1, 2012, the Town of Ross
joined the Department as a full member. Today the
JPA provides fire protection to San Anselmo, Fairfax, Ross, and the unincorporated county area known as Sleepy Hollow. The percentages of the Fire Department budget for the four members are San Anselmo 40.53%, Fairfax 23.30%, Ross 23.37%, and Sleepy Hollow 12.80%. The Department is governed by an eight- member Board of Directors, two from each agency.
In 2021 the Ross Valley Fire Department received an Insurance Services Office (ISO) rating “2” which continues the rating of “2” received in 2015. The Insurance Services Office rating impacts insurance rates for homes and businesses.
An annual budget is adopted by the Ross Valley Fire Department Board and funded through assessments to the towns of San Anselmo, Fairfax and Ross, and the Sleepy Hollow Fire Protection District.
The Department also receives outside revenues in the form of contracts for service provided to the County of Marin and the Ross Valley Paramedic Authority, as well as fees for services related to plan checks and inspections.
2021-2022 ACCOMPLISHMENTS
• Worked with the Town of San Anselmo on MWPA funded projects focused on evacuation routes in The Alameda and surrounding area, Sequoia area, and Hawthorne Hill area and performed over 3,100 defensible space inspections in San Anselmo.
• Worked with Towns to fund and create a new Emergency Preparedness Coordinator position that will work across the Ross Valley. The position is filled and working with partners to build out the program and support our community.
• Responded to out of county wildfires supporting State mutual aid, including the Dixie Fire (963,000 acres) and the Caldor Fire (nearly 222,000 acres). • Analyzed policies and procedures to prepare for implementing Lexipol in 2022- 23.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
56 44 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
FIRE PROTECTION SERVICES
• Working off the Vehicle Replacement Plan, RVFD purchased a new Type 1 Fire Engine with expected delivery in 2023.
• Worked with the Town of San Anselmo on planning for a capital improvement project at Fire Station 20 on Butterfield Road.
• RVFD completed over 2,900 hours of training classes and with engines and fire equipment. 2022-2023 GOALS/WORK PLAN
1. Priority: Implement strategic wildfire prevention work in concert with Marin Wildfire Prevention Authority.
Description: Using a strategic, holistic approach to wildfire prevention utilize MWPA local funds to support Town priorities. Work with neighboring jurisdictions to develop a Valley-wide strategy for MWPA core funding. Continue the multiagency coordination and pooled resources to complete defensible space inspections throughout the Town.
2. Priority: Enhance the employee performance management system by continuing evaluations and coaching, further developing the workforce.
Description: Evaluation, annual goal setting and coaching have been implemented. Over the next two years, the Department will work to further refine and enhance the program.
3. Priority: Evaluate the RVFD’s infrastructure and capital asset plan.
Description: The Department’s vehicle replacement schedule has been updated, next steps are to evaluate the fire station infrastructure needs and work with Towns on short- and long-term capital facility needs.
4. Priority: Work with the newly hired Emergency Services Coordinator to enhance resiliency within the RVFD area.
Description: Establish a work plan in concert with the Towns and Fire District to develop Neighborhood Emergency Response groups. Develop and manage MWPA grant program for residents. Organize and create best practices for CERT and other preparedness programs.
5. Priority: Update and adopt new Policy and Procedure Manual for the Department.
Description: Determine if the Department will use a commercially available product, Lexipol, or a conventional system for policies and procedures. Most policies and procedures will need to be updated, and those requiring meet and confer with labor will be negotiated and ultimately brought to the Fire Board for adoption.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
57 Town of San Anselmo: Budget and Work Plan 2022-2023 45
GENERAL FUND
FIRE PROTECTION SERVICES
OTHER COSTS
• Property Maintenance – Total $80,000 is budgeted for property maintenance at Stations 19 and 20, which are in San Anselmo. Out of the total budget, $15,000 for each station is budgeted as reimbursement to the Fire Department for handling routine repairs and minor improvements.
Capital expenditures made at Station 20 (Butterfield Road) are matched by the Sleepy Hollow Fire Protection District, up to a maximum of $10,000.
• Fire Equipment – With the recent update to the Vehicle and Apparatus Replacement Schedule and Funding Plan, San Anselmo’s FY2022-23 contribution for vehicle and apparatus replacement to is $143,884.
The Ross Valley Fire Department FY22-23 Approved Budget along with annual audits and other financial information can be found at:
http://www.rossvalleyfire.org/about/financial-information.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
58 46 Town of San Anselmo: Budget and Work Plan 2022-2023 GENERAL FUND GENERAL FUND PUBLIC SAFETY ‐ FIRE
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget
% of Total
Budget
4,357,895 4,531,448 4,525,339 4,789,951 98.36%
12,054 40,000 15,000 40,000 0.82%12,053 40,000 15,000 40,000 0.82% - - - - 0.00% - - - - 0.00%
4,382,002 4,611,448 4,555,339 4,869,951 100.00%
4,382,002 4,611,448 4,555,339 4,869,951 100.00% TOTAL BUDGET RVFD - Fire ServicesStation 19 MaintenanceStation 20 MaintenanceRVFD - Disaster CoordinatorDefensible Space Inspection Services and SuppliesSERVICES & SUPPLIES
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
59 Town of San Anselmo: Budget and Work Plan 2022-2023 47
GENERAL FUND
PUBLIC SAFETY – POLICE
On January 1, 2013, the San Anselmo Police Department joined the Twin Cities Police Authority, which included the City of Larkspur and the Town of Corte Madera. The new authority was named the Central Marin Police Authority. The Authority is administered under a joint powers authority to provide police services to San Anselmo, Corte Madera and Larkspur. The agency is governed by the Police Council, comprised of two members from each of the City/Town Councils of San Anselmo, Corte Madera and Larkspur.
An annual budget is adopted by the Central Marin Police Authority Council and funded through assessments to the three members. The costs for administration, communications, and investigations are shared on an equal basis with each member paying one-third. The costs for field operations, juvenile/school resource officer, and traffic are allocated according to a funding formula based upon the number of calls for service, total crimes, citations and accidents on a rolling three-year period. This method of cost allocation ensures that if one member has additional patrol field needs, the costs are fairly allocated to the town/city receiving the services.
The percentages of the Police Authority budget for the three members are: San Anselmo 38.43%, Larkspur 33.71% and Corte Madera 27.86%.
2021-2022 ACCOMPLISHMENTS
• Adapted and adjusted to the COVID-19 pandemic to ensure a healthy police department and continue police services to our communities.
° Organized early vaccinations and boosters for all employees who are front line health care providers.
• Recruited, interviewed, conducted background investigations, and trained four Police Officers and four Police Cadets.
• Trained in many areas, including, but not limited to: Racial Equity, Duty to Intercede, Crisis Intervention, De-escalation/Communication, Emotional Intelligence, First Aid/AED, Defensive Tactics, Safer handcuffing techniques, and Urban/Wildland Fire Response for Law Enforcement. • Established new Corporal roles and expectations to enhance service to the communities and balanced supervision in the workplace.
• Established Mentorship Program for all levels of staff.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
60 48 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
POLICE
• Continued to work with our fire agency partners to refine responses and community notifications to fire disasters.
• Continued to focus on purchasing and refurbishing the outdated fleet, including purchase of first two all-electric vehicles.
• Trained the entire organization in the use of CIBRS (California Incident-Based Reporting System) which is a federal mandate that requires standardized crime reporting to the FBI. • Finalized testing and successfully implemented the data gathering tool to be in compliance with the State of California mandated RIPA (Racial and Identity Profiling Act). 2022-2023 CHANGES/HIGHLIGHTS
The FY 2022-2023 Budget and Work Plan represents CMPA’s commitment to fiscal responsibility and long-term sustainability, ensuring the continuation of providing the highest level of police services. This budget reflects an overall increase of $252,272 (5.38%) in San Anselmo’s share over the FY2021- 2022 adopted budget.
The increase in the CMPA FY 2022-2023 budget is attributed to increases in:
• Increase to salaries for current full-time employees and additional bargained for costs, pursuant to the Memorandum of Understanding agreed to in 2021. Includes addition of another Police Records Specialist position, due to increased workload as a result of new legislative mandates and technological advances.
• Increase to debt service for pension obligation bond. • Increase to the Bay Cities Joint Powers Insurance Authority for general liability, workers’ compensation, and property coverage. • Increase to health and dental benefits for current employees and health benefits for retired full-time employees. Includes addition of another Police Records Specialist position, due to increased workload as a result of new legislative mandates and technological advances. • Increase to PERS costs for unfunded accrued liability of current full-time employees, retired San Anselmo full-time employees, and retired Twin Cities full-time employees. • Increase to Contract Services account due to increases in costs of cyber security, misc. IT costs, recruitment services, janitorial services, and misc. contracts. • Increase to payment to pay down unfunded Other Post-Employment Benefits (OPEB) costs for current and retired full-time employees.
• Increase to PERS costs of current CMPA employees.
• Increase to automotive fuel and gas/electric utilities. • Increase to the part-time employee and consultant account for additional part time human resources personnel.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
61 Town of San Anselmo: Budget and Work Plan 2022-2023 49
GENERAL FUND
POLICE
2022-2023 GOALS/WORK PLAN
• Begin development and implement an organizational wellness program for all employees to focus on general mental and physical wellness. The aim of this program is to provide resources to employees to help with long-term retention. This program will be funded by a 2-year federal grant that provides $75,000.
• Continue in-house training.
° Including active shooter, de-escalation, mental health, duty to intercede, use of force options, and wildfire evacuations.
• Finalize POST Organizational Audit of entire agency.
• Continue our in-depth assessment of our Records and Evidence divisions to explore more efficient processes and abilities to complete the ever-increasing demands. • Continue succession planning for supervisory and leadership positions. • Begin a multi-year project to convert our unmarked fleet to electric vehicles to adopt more sustainable/renewable energy. This includes working with local and state entities to explore funding options for EV projects to reduce fiscal impacts to the Authority, including installation of charging infrastructure to our parking lot.
• Continue implementing newly acquired LEFTA software.
° Including citizen complaints, internal affairs investigations, and vehicle pursuits.
The Central Marin Police Authority FY 2022-2023 Budget can be found at:
https://www.centralmarinpolice.org/227/REPORTS-AND-BUDGETS ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
62 50 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUNDGENERAL FUND
PUBLIC SAFETY ‐ POLICE
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget % Total
4,540,998 4,685,857 4,685,857 4,938,129 100.00%
5,463 - 19,400 - 0.00%
428 - - - 0.00%
4,546,889 4,685,857 4,705,257 4,938,129 100.00%4,546,889 4,685,857 4,705,257 4,938,129 100.00% Services and SuppliesSERVICES & SUPPLIESTOTAL BUDGET
Police Services ContractBuilding MaintenanceSupplies
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
63 Town of San Anselmo: Budget and Work Plan 2022-2023 51
GENERAL FUND
PUBLIC WORKS – ENGINEERING & INSPECTION
The Engineering staff is responsible for administering public works construction and maintenance projects, natural disaster preparedness and response, providing cost-effective engineering management of Town infrastructure within budget limits, delivery of accurate, reliable and timely plan/permit review and inspection services as required by the Building Code in accordance with the expectations of the Town Council and the community while improving public safety and infrastructure.
Assistance services to the public on questions of drainage, road conditions, traffic safety, traffic calming, parking, red curb, open space areas, parks, etc.
The Towns infrastructure consists of the following:
• 40 Lane Miles of roads
• 20 Bridges
• 5 Ped Bridges
• 6 Buildings
• 6 Parks
• 3 Public Parking Lots
• 3 major medians
• 12 Traffic signals
• 3 Rapid Flash lighted crosswalks
• 600+ Street lights
• 21 Miles of Drainage
2021-22 ACCOMPLISHMENTS
• The Town has continued to improve the Pavement Condition Index over the past 7 years up to 69 by completing asset protection projects such as slurry seals and repaving streets throughout Town. • Completed the Sir Francis Drake Boulevard Rehabilitation Project (Hub to Bolinas Avenue) • Completed the 2021 Street Paving Projects (Phase A – Portions of Laurel Avenue, Crescent Road, Fern Avenue, as well as Fairview Court and Florence Avenue, Phase B – Barber Avenue, Gerlack Road, and portions of Lincoln Park and Kensington Road) • Completed the School Bike Spine Project
• Completed the Brookside Elementary School Sidewalk Gap Closure Project • Completed the sidewalk infill projects funded by the Transportation Authority of Marin • Completed the Hub Transportation Study
• Completed the Downtown San Anselmo Parking Study
• Responded to the Center Avenue Bridge emergency sinkhole and completed repairs in 4 days.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
64 52 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
2022-23 GOALS/WORK PLAN
The department includes the Public Works Director, Assistant Public Director, Building Official, Building Inspector, Assistant Engineer, Project Coordinator, Permit Technician and Administrative Assistant position. Consultant Services will continue to be needed for road design, traffic engineering, flood control and other projects.
• Complete the 2022 Street Resurfacing Project (portions of Woodside and Oak Springs Drives, Angela Ave, Timothy Ave, Woodside Court, Mountain View Ave, Brookside Drive, Cordone Drive, Beverly Way, Rivera St)
• Complete the 2022 Slurry Seal Project (Sir Francis Drake Blvd, Red Hill Ave, Butterfield Road and residential streets)
• Design the 2023 Street Resurfacing Project
• Construct the Sir Francis Drake Boulevard/Saunders Avenue HAWK Pedestrian Beacon project • Construct the Sir Francis Drake Boulevard/Broadmoor Avenue traffic signal phase separation project
• Continue working on Flood Control including the San Anselmo Creek Restoration project along with bridge replacement designs.
• Continue improving Town roads along with bicycle and pedestrian improvements. Continue the trend for increasing PCIs along with incorporating stormwater projects into street repaving projects.
• Endeavor to include green infrastructure into all capital improvement projects throughout Town.
ENGINEERING & INSPECTION
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
65 Town of San Anselmo: Budget and Work Plan 2022-2023 53
GENERAL FUND
LABOR
Title 2020-21 2021-22 2022-23
Director of Public Works/Town Engineer* 0.70 0.70 0.70
Assistant Director of Public Works** 0.50 0.50 0.50
Assistant Engineer* 0.25 0.25 0.25
Building Official 1.00 1.00 1.00
Building Inspector 1.00 1.00 1.00
Building Maintenance Supervisor*** 0.80 0.80 0.00
Code Enforcement Official 0.00 0.00 1.00
Permit Services Technician 1.00 1.00 1.00
Administrative Services Assistant I/II 1.00 1.00 1.00
Total 5.25 6.25 6.45
* 30% of the Public Works Director and 75% of the Assistant Engineer are assigned to capital project management, therefore, their correspondence salaries are reflected in Measure D Sales Tax fund. ** The Assistant Public Works Director is assigned to road projects half time; thus, half the salary is reflected in Road Maintenance fund.
*** The Building Maintenance Supervisor is assigned primarily to Engineering and Inspection (80%) and spends a portion of his time on the Isabel Cook Complex (10%) and Robson House (10%).
SERVICES AND SUPPLIES
• Training – Attendance at professional training seminars and conferences ($15,000). • Outside services – Participation in countywide GIS digital mapping system ($20,000); Engineering services for special projects including traffic safety, emergency response, etc. ($65,000); plan checking, inspection services, and special project support ($272,000). • Publications & dues – Memberships in public works and engineering organizations/ societies, professional registration fees.
• Equipment maintenance – Maintenance of office equipment, computers, copier, fax, phones, pagers, and 2-way radios ($5,150).
• Internal Service Charge – Building maintenance – Janitorial, elevators, heat/air, other maintenance ($20,600). Electricity and gas, water, telephone, Internet/e-mail, and sewer ($27,141). • Vehicle maintenance – Maintenance of department vehicles. • Internal Service Charge – Info Tech – Technology support for department ($50,000) • Office and Department supplies – Postage, copy paper, ink cartridges, miscellaneous supplies, tools and supplies for engineering, surveying, and drafting ($17,510).
ENGINEERING & INSPECTION
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
66 54 Town of San Anselmo: Budget and Work Plan 2022-2023 GENERAL FUND GENERAL FUND PUBLIC WORKS - ENGINEERING INSPECTION 2020-2021 2021-2022 2021-2022 2022-2023 Actuals Revised Budget Estimated Actuals Budget % Total 513,341 663,630 599,332 807,088 49.35%
91,563 50,000 96,000 15,000 0.92%
1,604 - 1,500 - 0.00%
48,179 63,535 59,066 77,838 4.76%93,282 130,350 166,444 175,255 10.72%45,023 54,533 51,703 65,413 4.00% 792,992 962,048 974,045 1,140,594 69.74%
3,121 12,000 10,000 15,000 0.92%
376,504 312,000 362,500 350,000 21.40%
- - - - 0.00%
1,258 1,750 2,100 1,750 0.11%
3,610 5,000 5,000 5,150 0.31%
49,001 46,350 58,350 50,000 3.06%
2,013 500 500 515 0.03%
40,750 50,000 50,000 55,000 3.36%14,108 17,000 17,000 17,510 1.07% 490,365 444,600 505,450 494,925 30.26%
1,283,357 1,406,648 1,479,495 1,635,519 100.00%
Benefits
Labor Costs
SalariesTemporary HelpOvertimeRetirementPayroll TaxesTrainingOutside ServicesWorkers Compensation ClaimPublications and DuesEquipment MaintenanceInternal Service - Bldg Maint
TOTAL BUDGET
Supplies
LABOR COSTSServices and SuppliesSERVICES & SUPPLIES
Vehicle MaintenanceInternal Service - Info Tech
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
67 Town of San Anselmo: Budget and Work Plan 2022-2023 55
GENERAL FUND
PUBLIC WORKS – STREET & PARK MAINTENANCE
The Street and Park Maintenance division of the Public Works Department is responsible for the ongoing maintenance of Town streets, median islands, parking lots, traffic and street signs, pavement markings, curb painting, storm drains, emergency response, and other Town maintenance projects as required. In addition, staff is responsible for maintaining the Town’s parks and community gathering areas (Memorial Park, Creek Park, Sorich Park, Lansdale Station Park, Imagination Park, RobsonHarrington Park and Grounds and Faude Park) and for the maintenance and upkeep of the landscaped areas surrounding Town Hall and the Community Center.
Street and Park Maintenance is also responsible for the development of improvements for most of the Town’s parks and community gathering areas to further serve public needs and enhance existing landscapes. Included in this enhancement are reduction of fire fuel and improvement of accessibility for disabled persons in Town parks and public gathering areas. 2021-2022 ACCOMPLISHMENTS
• Trained the Streets and Parks staff in the use of work order software (Asset Essentials by Dude Solutions) to track and more efficiently schedule work
• Provided supervision and review of crew by outside consultant to implement ways to improve overall efficiency and productivity.
• Improved storm and flood control preparedness and response by the Streets and Parks staff along with Engineering staff.
• Replaced older gas-powered landscape equipment including blowers, weedwhackers, chainsaws, hedgers, and mowers with battery powered tools.
• COVID-19 Response.
• Implemented staff safety training protocol resulting in zero workplace accidents. • Provided staff training for playground safety compliance. • Operate, and maintain town wells and irrigation systems to reduce or eliminate potabile water use. • Provide traffic control for Town special events.
2022-2023 GOALS/WORK PLAN
• Focus on internal operations and continue to improve productivity and efficiency through teamwork, cross training and accountability and the implementation of scheduling software. • Continue to work proactively with residents, utilities, and contractors to abate traffic safety and other hazards in the public right of way.
• Continue training and work on storm water improvements as required by the State. • Look for ways to improve maintenance on the medians and parks, along with ADA improvements in the parks and buildings.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
68 56 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
STREET & PARK MAINTENANCE • Inspect and clean all storm drain structures prior to winter season • Investigate ways to replace existing older gas and diesel powered vehicles with electric powered vehicles.
• Repaint all curb markings (Red, Green, Yellow) in the downtown business district. • Inspect and repaint all yellow pavement markings around school zones for pedestrian safety. • Replace older faded 24” STOP signs with larger 30” signs for improved visibility and traffic safety.
LABOR
Title 2020–21 2021–22 2022–23
Maintenance Supervisor 1.00 1.00 1.00
Senior Maintenance Worker 2.00 2.00 2.00
Maintenance Workers I/II 3.00 3.00 3.00
Public Works Manager 0.00 0.00 1.00
Total 6.00 6.00 7.00
• Reimbursable costs – Safety and other work clothing provided. • Temporary hire/overtime – Summer hires to supplement regular crews for street painting and other projects at peak maintenance times, overtime during storms and part-time janitorial work.
SERVICES AND SUPPLIES
• Training – Staff attendance at safety training seminars and CalOSHA current regulations. • Outside services – Routine and specialized maintenance and repair of Town streetlights ($29,000), traffic signals ($61,000), sidewalks and other concrete work ($55,000); mandated storm water pollution control program and projects ($55,000); street sweeping ($110,000); contractor services to help maintain the Town’s landscaped grounds and trees, poison oak and other brush/fire hazard removal ($75,000).
• Equipment maintenance – Maintenance of field radios, mowers and other equipment. • Internal Service Charge – Building Maintenance – Janitorial, heat/air, and minor repairs ($14,200). Street lights, traffic signals, and other facilities; water for landscaping, electricity, internet/e-mail and sewer expenses ($123,990).
• Vehicle Maintenance – Fuel, oil, maintenance, and repair of maintenance vehicles. • Equipment Rental – Miscellaneous equipment rental.
• Internal Service Charge – Info Tech – Technology support for departments ($15,500). • Supplies – Materials and supplies for paving ($8,000), street maintenance ($19,500), traffic control ($13,000), and other services; supplies needed to maintain parklands and open space areas, park furnishing and removal of graffiti.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
69 Town of San Anselmo: Budget and Work Plan 2022-2023 57
GENERAL FUND
GENERAL FUND
PUBLIC WORKS - STREET AND PARK MAINTENANCE
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget % Total
283,198 444,480 356,807 536,499 36.18%
21,938 30,000 33,253 30,000 2.02%
1,051 - 2,000 - 0.00%
32,235 47,130 39,922 54,457 3.67%90,375 138,922 147,318 156,312 10.54%23,560 37,735 30,561 44,007 2.97% 452,357 698,267 609,861 821,275 55.38%
1,120 2,500 2,500 2,500 0.17%
606,098 456,280 586,900 385,000 25.96%
- - - - 0.00%
2,001 2,500 2,500 2,500 0.17%
202,152 138,190 367,000 158,895 10.72%
21,964 32,000 32,000 32,000 2.16%15,392 8,100 8,100 15,500 1.05% 103,963 64,200 100,000 64,200 4.33%
310 1,000 1,000 1,000 0.07%
SERVICES & SUPPLIES 953,000 704,770 1,100,000 661,595 44.62% 1,405,357 1,403,037 1,709,861 1,482,870 100.00%
Equipment Rental
TOTAL BUDGET
Payroll TaxesWorkers Compensation ClaimEquipment MaintenanceInternal Service - Bldg MaintVehicle MaintenanceInternal Service - Info TechSupplies LABOR COSTSServices and Supplies
TrainingOutside Services
Labor Costs
SalariesTemporary HelpOvertimeRetirementBenefits
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
70 58 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
71 Town of San Anselmo: Budget and Work Plan 2022-2023 59
GENERAL FUND
RECREATION
General Fund support of the Recreation Department in past years has been equal to the total compensation of the Community Services Director and the Administrative Assistant (0.8 FTE), in addition to a number of general administrative costs. 2022-23 CHANGES/HIGHLIGHTS
In 2022-23, 100 % of the Community Services Director’s total compensation and the Administrative Assistant (0.8 FTE) is reflected in the General Fund, in addition to some Outside Services, including janitorial services and internet/email services.
Administrative overhead such as payroll, finance, personnel, legal, and insurance, as well as field and building maintenance, is provided through other Town funds. The remainder of the Recreation Department’s expenditures are reflected in the Recreation Fund, which is self‐supported by recreation program fees.
SERVICES AND SUPPLIES
• Internal Service Charge – Building Maintenance – Janitorial ($1,648). Internet/e-mail ($16,995).
• Departmental Supplies – Postage, miscellaneous supplies ($1,545).
LABOR
Title 2020–21 2021–22 2022–23
Community Services Director 1.00 1.00 1.00
Administrative Services Assistant I/II 0.60 0.80 0.80
Total 1.60 1.80 1.80
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
72 60 Town of San Anselmo: Budget and Work Plan 2022-2023 GENERAL FUND GENERAL FUND RECREATION 2020-2021 2021-2022 2021-2022 2022-2023 Actuals Revised Budget Estimated Actuals Budget % Total 167,913 190,375 186,194 202,515 68.79%
17,294 19,105 18,489 20,179 6.85%26,138 34,060 32,476 35,260 11.98%12,797 15,408 14,101 16,263 5.52% LABOR COSTS 224,142 258,948 251,260 274,217 93.14%
1,535 16,000 1,600 18,643 6.33%
13,888 5,000 13,750 - 0.00%
1,810 1,500 1,500 1,545 0.52%
17,233 22,500 16,850 20,188 6.86%
241,375 281,448 268,110 294,405 100.00%
Supplies
Labor CostsSERVICES & SUPPLIESTOTAL BUDGET
SalariesRetirementBenefitsPayroll Taxes
Services and Supplies
Internal Service - Bldg Main
Utilities
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
73 Town of San Anselmo: Budget and Work Plan 2022-2023 61
GENERAL FUND
DEBT SERVICE
In 2012-13 the Town’s PERS rate was reduced to reflect the sale of Pension Obligation Bonds to pay the Town’s Employer Side Fund liability of $3,521,183.91.
In 2003, CalPERS combined agencies with less than 100 members into risk pools based on plan type. The Employer Side Fund was created to account for the difference between the funded status of the pool and the funded status of individual plans.
The repayment of the Pension Obligation Bonds is reflected in the Expenditure Summary under General Fund Departments, Debt Service (Pension Obligation Bonds). Overall, the refinancing of the side fund is saving the Town approximately $60,000 per year and $600,000 over the ten-year term. The Bonds mature in fiscal year 2021-22.
The Town issued Pension Obligation Bonds to pay the employer side unfunded liability in September 2021. The first-year payment is reflected in the 2022-2023 budget. Overall, the issuance of the bonds is savings the Town approximately, $246,000 in year 1 and over $5 million over the life of the bonds.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
74 62 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND GENERAL FUND DEBT SERVICE
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget % Total
1,400 1,500 1,500 1,500 0.28%
211,000 227,000 227,000 285,000 53.73%
14,018 6,208 6,208 243,976 45.99%
226,418 234,708 234,708 530,476 100.00%226,418 234,708 234,708 530,476 100.00% ServicesTOTAL BUDGET
Administration FeesDebt Service: PrincipalDebt Service: Interest
SERVICES
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
75 Town of San Anselmo: Budget and Work Plan 2022-2023 63
GENERAL FUND
NON-DEPARTMENTAL SERVICES
This budget program represents services, participation in joint powers authorities (JPA’s), and other expenditures that represent the Town’s interest and are not attributable to a single department or program.
The Public Employees Retirement System (PERS) has changed the way public entities are charged for pension costs to better reflect actual costs and to reduce unfunded liabilities. As such, members are now charged a flat fee in addition to a percentage of salary. The Town issued Pension Obligation Bonds in 2021 to pay the unfunded liability amount. The amount recognized in retirement for the FY2022-2023 is the savings between CALPERS amortization scheduled and bond repayment schedule that will be deposited into the Pension Trust for any future unfunded liability. The difference of $246,689 is reflected in Non-Departmental Services, under Retirement for FY2022-2023.
The Town participates in a number of Joint Powers Authority (JPA) agencies county wide, and the costs for participation are budgeted under Outside Services.
The San Anselmo Volunteer Effort has generously agreed to fund an annual Volunteer Appreciation recognition and an annual Volunteer of the Year award.
SERVICES AND SUPPLIES
• Retiree Benefits – The Town provides $225/month for retiree health for the Town’s retirees.
The estimated payment needed to meet Actuarially Determined Contribution (ADC) is $156,390. • Training –Training and conference attendance by Council-appointed boards, commissioners, and general staff ($3,000).
• Outside services – Joint powers authorities, contracts, and memoranda of understanding with other agencies: Animal control services from the Marin Humane Society ($142,000); Transportation Authority of Marin ($22,500); MERA administrative fee and replacement fund ($18,000), Marin Local Agency Formation Commission ($11,800), Association of Bay Area Governments ($3,910), Marin Climate and Energy Partnership ($2,500). • Internal Service Charge – Insurance – Workers Compensation, Liability and Property Insurance ($450,000).
• Promotion of Commerce – Town Holiday lights; miscellaneous advertisement, Economic Development activities ($18,500).
• Publications & dues – Town’s membership in the League of California Cities, personnel consortium, PERSPAC, and for publications ($9,850).
• Department Supplies – Employee recognition ($3,000), County Office of Emergency Services assistance ($6,000), volunteer recognition ($1,600), and miscellaneous supplies ($500). • Safety Program – Correction of unsafe conditions, health & safety training ($5,000). Interest Expense – Cost of borrowing funds from the County of Marin to cover dry period before property tax payout ($5,000).
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
76 64 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
NON-DEPARTMENTAL SERVICES
Investments in community service organizations that provide assistance to San Anselmo’s citizens-in-need:
Community Service Investments 2020–21 2021–22 2022–23
Marin Abused Women’s Services 5,000 5,000 5,000
Archie Williams High School Safe & Sober 500 500 500
Marin Housing BMR Program 2,067 2,130 2,250
Ross Valley School District Yellow Bus 30,500 30,500 35,500 Community Homeless Fund 14,145 14,145 14,152
Ross Valley Healthy Communities 2,500 2,500 2,500
Total $54,712 $54,775 $59,902
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
77 Town of San Anselmo: Budget and Work Plan 2022-2023 65
GENERAL FUND
GENERAL FUND
NON DEPARTMENTAL
2020-2021 2021-2022 2021-2022 2022-2023
Actuals Revised Budget
Estimated
Actuals Budget % Total
Retirement 573,838 688,101 665,213 246,689 17.44%Retiree Benefits 139,622 144,322 139,622 156,390 11.06%Training - 3,000 2,000 3,000 0.21%Outside Services 229,418 274,496 250,000 358,000 25.31%Publications & Dues 6,170 9,850 9,850 10,146 0.72%Promotion of Commerce (380) 18,500 15,000 18,500 1.31%Safety Program 126 5,000 5,000 5,000 0.35%Department Supplies 16,267 11,100 15,000 11,500 0.81%Internal Service - Insurance - - - 600,000 42.43%Interest Expense 2,884 5,000 5,000 5,000 0.35% TOTAL SERVICES & SUPPLIES 967,945 1,159,369 1,106,685 1,414,224 100.00% TOTAL BUDGET 967,945 1,159,369 1,106,685 1,414,224 100.00% ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
78 66 Town of San Anselmo: Budget and Work Plan 2022-2023
GENERAL FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
79 Town of San Anselmo: Budget and Work Plan 2022-2023 67
MEASURE D SALES TAX FUND
Revenue and expenditures associated with the Measure D
one-half percent (0.5%) transactions and use tax measure passed in 2013, designed to repair potholes, repave roads, reduce traffic congestion, maintain and improve sidewalks/ drainage/street medians, preserve public safety, and improve other general Town services, facilities, and infrastructure.
Projects completed and funds spent are reviewed by the
Capital Programs Monitoring Committee on an annual basis.
Revenue in this fund is anticipated to be approximately $1,210,000. Expenditures are budgeted for the following:
Project Cost $
Salary/Benefits for Engineers (1.05 FTE) 189,018
Project Design and Inspection 100,000
Corp Yard Paving 40,000
Robson ADA Bathroom 50,000
Traffic Signal Controller 50,000
Slurry Seal Program (Butterfield Rd., Red Hill Ave.,
and various others) 300,000
Street Paving Project – Phase A – (Portions of Mt. View Ave, Beverly Way, Rivera St, Timothy Dr, and Woodside Ct) 455,702 Unprogrammed Drainage 100,000
Total Expenditures $1,284,720
Also included is bridge preventive maintenance local match and bridge replacement local match.
LABOR
Title 2020-21 2021-22 2022-23
Director of Public Works/Town Engineer 0.30 0.30 0.30
Assistant Engineer 0.75 0.75 0.75
Total 1.05 1.05 1.05
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
80 68 Town of San Anselmo: Budget and Work Plan 2022-2023
MEASURE D SALES TAX FUND
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
310,779 812,102 812,102 845,731
1,121,468 1,200,000 1,260,000 1,210,000
1,121,468 1,200,000 1,260,000 1,210,000
1,432,247 2,012,102 2,072,102 2,055,731
620,145 1,530,370 1,226,371 1,284,720
501,323 (330,370) 33,629 (74,720)
812,102 481,732 845,731 771,011
1,432,247 2,012,102 2,072,102 2,055,731
TOWN OF SAN ANSELMO
MEASURE D SALES TAX FUND
FISCAL YEAR 2022-2023
2021-2022
Net Increase/(Decrease)
TOTAL RESOURCES
BEGINNING BALANCE
REVENUE
Measure D Sales Tax
TOTAL REVENUE
EXPENDITURES
TOTAL EXPENDITURES
ENDING BALANCE
TOTAL BUDGET
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
81 Town of San Anselmo: Budget and Work Plan 2022-2023 69
MEASURE D SALES TAX FUND
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
1,121,468 1,200,000 1,260,000 1,210,000
1,121,468 1,200,000 1,260,000 1,210,000
- 30,000 15,000 -
290,222 - - -
12,894 18,100 18,861 -
- 35,000 - -
- 50,000 35,633 -
- 35,000 - -
- - - 40,000
3,806 96,770 - -
- 100,000 75,000 100,000
105,604 205,500 115,000 189,018
- 20,000 - 50,000
- - - 100,000
1,068 395,000 526,877 455,702
- 280,000 175,000 300,000
- - - 50,000
7,996 - - -
36,611 75,000 75,000 100,000
132,334 190,000 190,000 -
TOTAL EXPENDITURES 620,145 1,530,370 1,226,371 1,284,720
TOWN OF SAN ANSELMO
MEASURE D SALES TAX FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
REVENUE
Measure D Sales Tax
TOTAL REVENUE
EXPENDITURES
Arterial Median Work
Bolinas Ave Paving
Bridge Prevention Maintenance Prg
Bridge Ave Bridge
Brookside School Sidewalk Gap
Center Boulevard Bridge
Corp Yard Paving
Madrone Ave Bridge
Project Design and Inspection
Traffic Signal Controller
TAM Sidewalks
Unprogrammed Drainage
Unprogrammed Resurfacing
Project Management
Robson ADA Bathroom
SFD/Boadmor Traffic Signal Separation
Street Paving Phase A
Slurry & Crack Seal, Digouts
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
82 70 Town of San Anselmo: Budget and Work Plan 2022-2023
MEASURE D SALES TAX FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
83 Town of San Anselmo: Budget and Work Plan 2022-2023 71
EMERGENCY RESERVE FUND
The Emergency Reserve Fund serves as a safety valve for unanticipated emergency needs. Prior to 2003-04, the Town’s policy was to maintain a fund balance of $100,000 to ensure adequate cash flow in anticipation of emergency projects, disasters, or other unprogrammed demands. In 2003-04, $50,000 of this fund was transferred to the General Fund.
The fund was established for use during winter storms to respond to hazards on public and private property. Costs associated with private property are charged to the property owner, for reimbursement. When costs are incurred during emergencies that are declared to be federal and/or state disasters, and are eligible for disaster assistance, a reimbursement claim is filed and funds that are received are returned to the Emergency Projects Fund.
The fund has been used to record the Town’s expenses incurred in conjunction with the flood that occurred on December 31, 2005 and the April 2006 damage on Allyn Avenue. As of June 30, 2014, the Town spent a total of $7.6 million in recovery costs and related improvements for the two emergency events and has received reimbursement from FEMA, OES and flood insurance for $4.7 million. Of the remaining $2.9 million costs, the Town has funded $1.7 million of fire station reconstruction with a municipal loan, leaving an unreimbursed balance of $1.2 million that was absorbed by the General Fund. Construction costs for the firehouse remodel exceeded the $1.7 million construction loan. The Town has transferred $1.7 million in General Fund money into the Emergency Projects fund since 2005 to cover unreimbursed flood-related expenses. The Town returned $21,729 in reimbursements to FEMA and OES that were subsequently disallowed.
The Town has been audited with respect to the reimbursements from FEMA and OES by the Office of the Inspector General for the flood expenses. The result of that report was a finding that the Town’s expenditures were generally within the guidelines set by the federal and state government.
When costs are incurred by the Town but are not eligible for reimbursement by property owners or other agencies, the annual carryover and/or a transfer from the General Fund is recommended to replenish the fund for future needs.
On March 16, 2020, Town Manager issued a Proclamation of the Existence of a Local Emergency Related to COVID-19. The Town has been recording all the expenditures that are related to COVID-19 responses to a COVID-19 project and will submit for all qualified reimbursements to state and federal agencies.
The Town received $157,512 Coronavirus Relief Fund direct allocation of CARES Act funding from the State to reimburse the costs incurred due to the COVID-19 pandemic during the fiscal year 2020-21.
On March 11, 2021, President Biden signed the American Rescue Plan Act which provided funding to state and local governments to facilitate recovery from the economic and public health effects of the COVID-19 Pandemic. The Town is expected to receive $2.984 million. The deadline to spend the funding is December 31, 2026 with as long as the funds are obligated by December 31, 2024.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
84 72 Town of San Anselmo: Budget and Work Plan 2022-2023
EMERGENCY RESERVE FUND
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
342,307 335,875 335,875 1,545,125
127,050 1,433,011 1,433,011 1,492,262
- - 200,000 -
TOTAL REVENUE AND TRANSFERS IN 127,050 1,433,011 1,633,011 1,492,262 469,357 1,768,886 1,968,886 3,037,387
EXPENDITURES
TOTAL EXPENDITURES 133,482 155,299 423,761 850,000
(6,432) 1,277,712 1,209,250 642,262
ENDING BALANCE 335,875 1,613,587 1,545,125 2,187,387
469,357 1,768,886 1,968,886 3,037,387
REVENUE
TOWN OF SAN ANSELMO
EMERGENCY RESERVE FUND
FISCAL YEAR 2022-2023
2021-2022
BEGINNING BALANCE
Net Increase/(Decrease)
TOTAL RESOURCES
Revenue
Transfers In
TOTAL BUDGET
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
85 Town of San Anselmo: Budget and Work Plan 2022-2023 73
EMERGENCY RESERVE FUND
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
127,050 1,433,011 1,433,011 1,492,262
- - 200,000 -
TOTAL REVENUE AND TRANSFERS IN 127,050 1,433,011 1,633,011 1,492,262 27,422 50,000 5,000 50,000
106,060 105,299 418,761 800,000
- - - -
133,482 155,299 423,761 850,000
REVENUE
Other Misc Revenue
Transfers In
EXPENDITURES
TOWN OF SAN ANSELMO
EMERGENCY RESERVE FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
Department Supplies
Outside Services
Emergency Response
TOTAL EXPENDITURES
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
86 74 Town of San Anselmo: Budget and Work Plan 2022-2023
EMERGENCY RESERVE FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
87 Town of San Anselmo: Budget and Work Plan 2022-2023 75
DOWNTOWN REVITALIZATION FUND
As a community of residents, business owners, and commercial property owners, enlisting the cooperation of the Town of San Anselmo, we endeavor to identify and define our downtown as a desirable destination, encourage businesses to meet the needs of our community, and create a favorable center of increased social interaction and business.
Downtown Revitalization Strategy Mission Statement
In 1994, residents, businesspeople, and Town officials began to create a strategy for enhancing the appearance and vitality of downtown San Anselmo. The Town hired Urban Planning Consultant Michael Freedman to lead community workshops, which resulted in the adoption of the above mission statement, and a strategy and priorities for improving the downtown. Landscape architect George Girvin was hired by the Town to create a streetscape conceptual design, which was approved by the Council in September 1996.
The design plan consists of adding trees, old‐fashioned streetlights, outside furniture such as benches, a plaza seating area, signs, and other improvements to the downtown. In May, 1997, the Town hired Greenwood & Associates to perform a study on the feasibility of raising the funds to build these downtown improvements.
In February 1998, the Town Council adopted a downtown revitalization plan to bring $300,000 of streetscape improvements to the downtown. The Council authorized hiring George Girvin to design the improvements and coordinate the design with the undergrounding of utilities and Measure G street repaving project.
In 1999-00, a fundraising campaign was conducted to raise $300,000 for the streetscape project; the total results of the fundraising campaign, including interest revenue, were $341,000.
The Downtown Revitalization Fund accounts for the revenues and expenses related to the Downtown Revitalization improvement project.
In Spring, 1999, beating out stiff competition, San Anselmo was awarded a $226,000 grant from the Metropolitan Transportation Commission’s Livable Communities program to construct entry signs to San Anselmo and improvements to the Hub station bus shelters. A local match of 11%, or $22,000 was required and these improvements were completed in conjunction with the San Anselmo 2000 Streetscape Improvements.
With the completion of the downtown paving, tree planting, bench placement, electrical conduit placement, sidewalk grates and the majority of the Town Hall Plaza work, the main project is completed. Benches continue to be placed as donors indicate a desire for a memorial bench. Still to be completed is the tree lighting. Funding is utilized for downtown tree replacement, flower baskets, and other miscellaneous services.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
88 76 Town of San Anselmo: Budget and Work Plan 2022-2023
DOWNTOWN REVITALIZATION FUND
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
BEGINNING BALANCE 13,443 10,947 10,947 8,447
- - - -
- - - -
13,443 10,947 10,947 8,447
2,496 - 2,500 3,678
(2,496) - (2,500) (3,678)
10,947 10,947 8,447 4,769
13,443 10,947 10,947 8,447
TOTAL REVENUE
TOWN OF SAN ANSELMO
DOWNTOWN REVITALIZATION FUND
FISCAL YEAR 2022-2023
2021-2022
TOTAL BUDGET
TOTAL RESOURCES
ENDING BALANCE
Net Increase/(Decrease)
TOTAL EXPENDITURES
EXPENDITURES
Revenue
REVENUE
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
89 Town of San Anselmo: Budget and Work Plan 2022-2023 77
DOWNTOWN REVITALIZATION FUND
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- - - -
- - - -
- - - 1,178
2,496 - 2,500 2,500
TOTAL EXPENDITURES 2,496 - 2,500 3,678
TOTAL REVENUE
EXPENDITURES
REVENUE
Elders Garden Donations
Tree Replacement
Outside Services - Other
TOWN OF SAN ANSELMO
DOWNTOWN REVITALIZATION FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
90 78 Town of San Anselmo: Budget and Work Plan 2022-2023
DOWNTOWN REVITALIZATION FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
91 Town of San Anselmo: Budget and Work Plan 2022-2023 79
GRANTS FUND
This fund was initially established to track the revenue and expenditures related to legally restricted funds obtained through state grants for traffic congestion relief. The State has withheld traffic congestion funds since 2004-05. The fund is currently utilized to track all grant funds associated with road resurfacing and other related capital improvement projects. It has been renamed GRANTS FUND to more accurately reflect its use.
Included in the fund in 2022-23 are expenditures associated with the following grants:
Project Cost $
Bridge Preventive Maintenance 60,000
Center Boulevard and Bridge Avenue Bridges 100,000
Madrone Avenue Bridge 50,000
Nokomis Avenue 50,000
Cal Recycle Recycling Grant 5,000
2022 Street Paving Project (Phase A) 410,744
Zero Waste Grant 22,000
Regional Early Action Plan 20,000
Total Expenditures $717,744
• Bridge Preventative Maintenance Program – Funds were granted by the State for preventative maintenance in the total amount of approximately $1.2 million on three bridges consisting of Center Boulevard Bridge at Lansdale, Sir Francis Drake Bridge at Tunstead, and Barber Avenue Bridge. This funding is for bridges that do not need to be replaced but that need preventative maintenance. This fiscal year’s funding is expected to be approximately $157,006 total ($138,997 from the grant, and $18,009 local match). • Center Boulevard and Bridge Avenue Bridges – Federal Highway Bridge Program funding for the replacement of bridges over San Anselmo Creek at Center Boulevard and Bridge Avenue.
There is a required match for this bridge grant of 11.5% that was initially anticipated to be covered by the County of Marin Flood Zone 9 Flood Fee but is now covered in the Town budget. Initial funding has been approved for conceptual design. Subsequent funds will be available for design and construction phases of the project. Funding for the entire project has been allocated by CalTrans but construction has not been authorized. Funding for the conceptual design, final design and environmental process is approximately $1,969,000 and will be authorized upon approval of the conceptual design. Due to delays with funding, this fiscal year’s funding is expected to be minimal so only $5,000 total for each of the Bridge has been set aside from the local match in the coming year. We are anticipating the local match of $35,000 for each bridge from prior year will be rollover into the new fiscal year. The remainder of the grant will be spent in subsequent years as the project progresses.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
92 80 Town of San Anselmo: Budget and Work Plan 2022-2023
GRANTS FUND
• Madrone Avenue Bridge – Federal Highway Bridge Program funding to rebuild the bridge over San Anselmo Creek at Madrone Avenue. Total grant for design is $1,267,875, with approximately $843,000 is scheduled to be expended this year ($843,680 from the grant and $96,700 local match). The required local match of 11.5% was being covered by the County of Marin Flood Zone 9 Flood Fee but now is incorporated into the Town budget. The remainder of the grant will be spent in subsequent years as the project progresses. Funding for the entire project was delayed but it appears that funding has been authorized by CalTrans to continue. • Nokomis Avenue – Federal Highway Bridge Program funding to rebuild the bridge over San Anselmo Creek at Nokomis Avenue. The estimated design dollars for this year is $1,260,000.
There is no required local match for this bridge grant. The remainder of the grant will be spent in subsequent years as the project progresses. Funding for the entire project was delayed along with bridges throughout California due to funding issues but it appears that funding has been authorized by CalTrans to continue.
• Cal Recycle recycling grant has awarded the Town a $5,000 grant used to purchase and replace public recycling containers as well as clean up litter in parks, recreation areas, and roadways. The goal of CalRecycle’s beverage container recycling program is to reach and maintain an 80 percent recycling rate for all California refund value beverage containers. • 2022 Street Paving Project (Phase A) – The Transportation Authority of Marin (TAM) has awarded Measure AA funding to the Town in an amount of $410,000 for FY2022-23. This money will be used to partially fund the 2021 Street Paving Phase A project (Portions of Laurel Avenue, Crescent Road, Fern Avenue, as well as Fairview Court and Florence Avenue). • Zero Waste Grant through the Hazardous and Solid Waste JPA. The Zero Waste Grant amount is release in early-July. $32,160 (including approximately $11,160 carried over from 2019-2020) is expected to be spent on implementation of the Town’s Single Use Food Ware Ordinance and Plastic Bag Ordinance and educational efforts to reduce resident waste, which is increasing, and increase composting and recycling.
• Local Early Action Planning Grants Program (LEAP). Like the SB2 Planning Grant, LEAP provides support to jurisdictions to engage in housing related planning activities to facilitate housing production. The Town will receive $65,000 for staff time to implement programs in the current housing element, preparation of the updated Housing Element and programs to implement the next housing element. The Town budgets the $50,000 funding for the staff time in the general fund under Other State Revenue line item.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
93 Town of San Anselmo: Budget and Work Plan 2022-2023 81
GRANTS FUND
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
119,504 106,404 106,404 (25,526)
326,204 6,444,369 1,079,096 717,744
326,204 6,444,369 1,079,096 717,744
445,708 6,550,773 1,185,500 692,218
339,304 6,444,369 1,211,026 717,744
(13,100) - (131,930) -
106,404 106,404 (25,526) (25,526)
TOTAL BUDGET 445,708 6,550,773 1,185,500 692,218
BEGINNING BALANCE
REVENUE
Revenue
TOTAL REVENUE
TOTAL RESOURCES
EXPENDITURES
TOTAL EXPENDITURES
Net Increase/(Decrease)
ENDING BALANCE
TOWN OF SAN ANSELMO
GRANTS FUND
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
94 82 Town of San Anselmo: Budget and Work Plan 2022-2023
GRANTS FUND
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- 228,000 269,000 -
- 984,500 - 50,000
34,091 138,997 22,449 60,000
(46,385) 984,500 - 50,000
138 843,680 35,834 50,000
22,040 1,260,000 19,531 50,000
67,829 1,019,000 4,219 -
- 24,000 - -
- 150,000 - -
46,320 - 34,715 -
- 15,000 - -
- - 60,000
- 20,000 - 20,000
- - - -
4,929 - - -
- 5,000 5,000 5,000
- 230,692 230,692 410,744
- 160,000 - -
- 340,000 350,000 -
- - -
- - -
176,372 26,716
20,870 41,000 20,940 22,000
TOTAL REVENUE 326,204 6,444,369 1,079,096 717,744
50 228,000 213,210 -
- 984,500 - 50,000
40,854 138,997 27,695 60,000
- 984,500 - 50,000
30,455 843,680 12,530 50,000
33,497 1,260,000 15,094 50,000
46,483 1,019,000 427,750 -
- 24,000 12,809 -
49,884 150,000 132,566 -
34,870 - 17,647 -
- 15,000 - -
- 20,000 1,725 20,000
15,698 - - -
- - - -
- 5,000 - 5,000
- 230,692 - 410,744
- 160,000 - -
- 340,000 350,000 -
- - - -
- - - -
74,171 54,020
13,342 41,000 - 22,000
TOTAL EXPENDITURES 339,304 6,444,369 1,211,026 717,744
TAM Safe Pathways
Tam Safe Pathways
TOWN OF SAN ANSELMO
GRANTS FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
Description 2021-2022
REVENUE
Bike Spine
Bridge Avenue Bridge
Bridge Preventive Maintenance
Center Blvd Bridge
Madrone Ave Bridge
Nokomis Ave Bridge
SFD Rehab - Hub to Bolinas Ave
HAWK Pedestrian Signal at Saunders Ave/SFD
Hub Study
Imagination Park
Local Early Action Planning (LEAP)
Regional Early Action Plan
Red Hill Median - Donation
State Library Grant
State Recycling Grant
Other Revenue
Street Paving Phase A - Measure AA
SB2 - Building Homes and Job Act project
TAM Brookside School Sidewalk
TAM - Measure A
TAM - Measure AA
Zero Waste Grant
EXPENDITURES
Imagination Park
Bike Spine OBAG 2 Grant
Bridge Ave Bridge
Bridge Preventive Maintenance
Center Blvd Bridge
Madrone Ave Bridge
Zero Waste Grant
Street Paving Phase A - Measure AA
SB2 - Building Homes and Job Act project
TAM Brookside School Sidewalk
TAM - Measure A - SF Blvd Payback
TAM - Measure AA - SF Blvd Payback
Local Early Action Planning (LEAP)
Regional Early Action Plan
Red Hill Median - Donation
State Library Grant
State Recycling Grant
Nokomis Ave Bridge
SFD Rehab - Hub to Bolinas Ave
HAWK Pedestrian Signal at Saunders Ave/SFD
Hub Study
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
95 Town of San Anselmo: Budget and Work Plan 2022-2023 83
RECREATION FUND
The Recreation Department is responsible for developing and administering programs and services that enrich lives and help meet social, recreational, leisure and cultural needs of youth, families, and older adults through direct and contract programs.
Town residents and the greater Ross Valley community are provided a variety of sports, leisure, arts and recreational activities and classes for all ages and abilities throughout the year. Program highlights include sports programs, afterschool care, afterschool enrichment, a dog park, a skate park, and events. Summer day camps, specialty camps, and sports camps fill an important need in the Ross Valley for quality, affordable summer programming for children. The Parkside Preschool program has been serving preschool-aged children (and their parents) for over 45 years.
The Department provides staff support to our senior community. We work with the Ross Valley Seniors program and our Age-friendly Committee offers recreational, social, educational programming and outreach to seniors.
We provide support to the Parks and Recreation Commission, Arts Commission, Dog Park Committee, Age-Friendly Committee, and Skate Park Committee. The Recreation Fund is selfsupporting except for general administrative functions such as payroll, finance, legal, maintenance and the Community Services Director’s and the Administrative Services Assistant’s compensation.
Internet services and some maintenance functions are provided through the General Fund contribution to the Recreation Department. The Recreation Fund recoups its expenditures through class and program fees, as well as associated revenues such as advertising sales and rental/reservations income.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
96 84 Town of San Anselmo: Budget and Work Plan 2022-2023
RECREATION FUND
2021-22 ACCOMPLISHMENTS
• The Recreation Department increased enrollment during FY 2021-22. We were able to serve more members of the community by following the COVID health recommendations and protocols.
As the recommendations and protocols changed staff added additional programming. • During the COVID-19 Pandemic the Recreation Department and the Age-Friendly Committee continued to offer virtual programs and community outreach programs designed to support and enrich the lives of older adults. The department also restarted our adult and senior in-person programming.
• Skateboarding continues to grow in popularity throughout our community. In San Anselmo there are kids both young and well into their teens who use our facility. Due to its constant use, it was time for the Town to rehabilitate and rebuild the skate park. We completed a rebuild of the skate park in partnership with Proof Lab. The rebuild included new ramps and concrete elements. • In partnership with the Recreation Department the Arts Commission completed the Paint Box: Utility Art Box Art Project. Twelve utility boxes were painted by local artist, bringing art to unexpected public places, and enhancing the beauty and artistic vibrancy of San Anselmo. • The Community Advisory Committee for Millennium Playground at Memorial Park completed improvements within the playground footprint with the intent of improving the playground for use by the community for the next twenty years. The Committee, Town staff and community volunteers made repairs to the existing playground equipment. The playground was also repainted and the artist from the Isabel Cook Community Center studios painted fairy-tale like details on the playground equipment.
2021-22 CHANGES/HIGHLIGHTS
The Recreation Department saw a significant increase in participation levels in existing activities and programs due to the lifting of COVID-19 restrictions from the State and County Health Departments.
Our sports programs grew from previous years because they offered children the opportunity to get outside, be active and socialize. We also brought back pre-pandemic programs and added new and creative programs.
2022-23 WORK PLAN PRIORITIES
Below are the FY 2022-23 Work Plan Priorities for the Recreation Department:
1. Priority: Adult and Senior In-Person Programming
Description: During 2020-21, because of the State and County guidelines, all adult and senior in-person programming was suspended for over a year. Staff has reopened many programs.
We will continue to grow adult and senior programming adding new and updated classes and social opportunities.
Employee Impact: Moderate
Fiscal Impact: Low.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
97 Town of San Anselmo: Budget and Work Plan 2022-2023 85
RECREATION FUND
2. Priority: Expand Recreation Programming to Include Toddler Enrichment Description: The Recreation Department is looking forward to starting a new toddler enrichment program that will allow young children and their families to explore our local parks and create community through play. The program will include art projects, nature- based activities, and sensory experiences at both Memorial Park and Robson Harrington Park throughout the year.
Employee Impact: Moderate
Fiscal Impact: Low.
3. Priority: Restart the Department’s Teen Programming at the Robson Harrington House.
Description: The Department will reopen the Station at the Robson Harrington House. The Station provides a safe place for teens to go after school, do their homework, take part in a variety of activities, and socialize.
Employee Impact: Moderate
Fiscal Impact: Low.
4. Priority: Update the Recreation Department Software Platform to Civic Rec.
Description: The new software platform will align with our Town’s website software. The new program offers a simpler public interface that is more customizable on the backend, which allows recreation staff to take control of our public image and create a registration experience that is uncomplicated and effective for the community.
Employee Impact: Low
Fiscal Impact: There is an initial fee for set-up and training of the new software program.
We anticipate a savings in fees after the first year.
5. Priority: Age-Friendly Strategic Plan
Description: Age-Friendly San Anselmo will present a completed strategic plan to Town Council.
To achieve the Vision of the strategic plan, the Town and the community will develop and reinforce a culture that allows for people to actively age with dignity, respect, and independence. Nurturing a commitment to an age-friendly future will be an essential factor in successfully implementing the strategies in the plan.
Employee Impact: Moderate
Fiscal Impact: Low.
6. Priority: Make Improvements to Programming areas at the Robson Harrington House.
Description: The Department plans to make improvements to the interior of the Robson Harrington House. Our Robson After-School program operates out of this location. The program is very popular and over the years there has been significant wear and tear on the interior of the house. Improvements will include buffing and resealing the floors, repainting the interior of the house and new window coverings on the first floor.
Employee Impact: Moderate
Fiscal Impact: Projects will be funded based on program revenue.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
98 86 Town of San Anselmo: Budget and Work Plan 2022-2023
RECREATION FUND
7. Priority: Resurface Memorial Park Tennis Courts.
Description: Over the past two years the use of the tennis courts at Memorial Park has doubled.
After the courts are resurfaced staff would like to add pickle ball nets and lines to two of the four tennis courts. We will engage the community for feedback and policy setting for pickle ball before we add pickle ball courts.
Employee Impact: High
Fiscal Impact: The preliminary repair costs are estimated to be between $175,00 to $200,000.
The Town has not identified a funding source for the resurfacing.
8. Priority: Millennium Playground Community Advisory Committee.
Description: The Town will explore potential opportunities to make improvements within the playground footprint with the intent of improving the playground for use by the community for the next twenty years. This step would include retaining a playground design professional to identify opportunities, engaging the community to receive input about any suggested improvements, and developing a funding plan.
Employee Impact: Moderate
Fiscal Impact: The outcome of the committee’s work included cost estimates for playground design consultation along with funding to complete the identified repair and improvement projects.
SERVICES AND SUPPLIES
• Outside Services – Credit card charges, registration software, technologies services, professional fees. ($145,400)
• Temp Salaries – Part-time recreation staffing costs ($10,000). • Dues – Professional organization dues and publications required for staff to maintain expertise in recreation, catalog and information services ($1,000). • Training – Seminars, workshops and conferences to keep staff current on recreation trends, best practices and policies and procedures ($5,000)
• Building maintenance – Minor building repairs ($1,000). • Equipment Maintenance – Maintenance of office and computer equipment ($1,500) Utilities – Electricity and telephone ($16,500)
• Office Supplies – Postage, copy paper, ink cartridges, and miscellaneous supplies ($6.000).
Promotional/Marketing – Advertising, program brochure and mailing ($34,605).
LABOR
Title 2020–21 2021–22 2022–23
Recreation Supervisor 2.00 2.00 2.00
Recreation Coordinator I/II 3.00 3.00 3.00
Administrative Services Assistant 0.20 0.00 0.00
Total 5.20 5.00 5.00
* The Recreation Director and the Administrative Services Assistant (0.80 FTE) are accounted for in the General Fund ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
99 Town of San Anselmo: Budget and Work Plan 2022-2023 87
PROGRAMS
Revenues and expenses are budgeted for each program area. • Sports – includes youth and adult sports leagues, classes, and clinics, Tumbling and gymnastics classes.
• Culture — includes art, theatre, food, music, babysitting certification, and yoga, etc. for youth and adults.
• Child Care — includes Parkside Preschool program, on-campus after school enrichment classes, Robson After Care program, and summer art, sports, and general day camps for youth. • Facility Rentals/Other – includes picnic reservations and field rental revenue; Robson House and ICC facility rental revenue; advertising revenue and other miscellaneous items. • Administration — includes staff salaries, benefits, and training; office expenses; utilities expense; credit card fees; registration software fees; activity guide production costs; marketing costs; and equipment maintenance costs.
RECREATION FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
100
88 Town of San Anselmo: Budget and Work Plan 2022-2023
RECREATION FUND
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
533,015 343,672 343,672 767,698
1,088,781 1,348,625 1,992,589 1,877,632
TOTAL REVENUE 1,088,781 1,348,625 1,992,589 1,877,632
TOTAL RESOURCES 1,621,796 1,692,297 2,336,261 2,645,330
EXPENDITURES
Operating Expenditures 1,204,388 1,426,675 1,487,869 1,851,144 Capital Expenditures - - - -
Transfers Out 73,736 80,694 80,694 26,488
1,278,124 1,507,369 1,568,563 1,877,632
(189,343) (158,744) 424,026 -
343,672 184,928 767,698 767,698
1,621,796 1,692,297 2,336,261 2,645,330
BEGINNING BALANCE
REVENUE
Revenue
TOTAL EXPENDITURES AND TRANSFERS OU
TOWN OF SAN ANSELMO
RECREATION FUND
FISCAL YEAR 2022-2023
2021-2022
Net Increase/(Decrease)
ENDING BALANCE
TOTAL BUDGET
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
101
Town of San Anselmo: Budget and Work Plan 2022-2023 89
RECREATION FUND
2020-2021 2022-2023
Actuals Budget Est. Actual Budget
436,575 434,125 588,029 518,768
69,077 93,000 148,062 110,176
561,447 787,000 1,229,961 1,212,188
21,682 34,500 26,537 36,500
1,088,781 1,348,625 1,992,589 1,877,632
200,757 235,310 260,206 249,759
9,731 10,000 10,000 10,000
192 - 6,500 6,000
19,472 23,390 24,064 24,652
29,739 32,215 47,379 42,038
16,533 19,440 20,677 19,777
276,424 320,355 368,826 352,226
104,152 171,866 184,762 170,150
324 3,000 1,000 5,000
356 1,000 1,000 1,000
1,496 1,500 500 1,000
62 1,500 50 3,000
16,454 15,000 15,877 16,500
1,348 21,500 15,075 34,605
Furniture - - - 500
Office/Departmental Supplies 6,770 9,750 2,250 14,500
130,962 225,116 220,514 246,255
407,386 545,471 589,339 598,481
145,453 176,504 194,541 278,264
57,501 51,490 82,637 70,874
593,316 651,210 616,351 901,925
732 2,000 5,000 1,600
797,002 881,204 898,529 1,252,663
- - - -
73,736 80,694 80,694 26,488
1,278,124 1,507,369 1,568,563 1,877,632
Events and Other Revenue
TOTAL REVENUE
REVENUE
Sports Programs
Cultural Programs
School Programs/Childcare
TOWN OF SAN ANSELMO
RECREATION FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
EXPENDITURES PROGRAMS ADMINISTRATIO
ADMINISTRATION LABOR COSTS
Regular Salaries
Temporary Help
Overtime
Retirement
Other Benefits
Payroll Taxes
SUB-TOTAL LABOR COSTS
SERVICES AND SUPPLIES
TRANSFERS OUT - GENERAL FUND
Outside Services
Training
Publications and Dues
Building Maintenance
Equipment Maintenance
TOTAL EXPENDITURES
Utilities
Promotion/Marketing
EXPENDITURES PROGRAMS OPERATIONS
Sports Programs
Cultural Programs
School Programs and Childcare
Events and Other
SUB-TOTAL PROGRAMS OPERATIONS
SUB-TOTAL SERVICES AND SUPPLIES
TOTAL PROGRAM ADMINISTRATION
CAPITAL OUTLAY - CONSTRUCTION
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
102
90 Town of San Anselmo: Budget and Work Plan 2022-2023
RECREATION FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
103
Town of San Anselmo: Budget and Work Plan 2022-2023 91
SPECIAL REVENUE FUNDS
Community Services Master Plan Fund.........................................................................93 Road Maintenance Fund....................................................................................................97 State Gasoline Tax Fund.................................................................................................101 Library Tax Fund ...............................................................................................................105 Robson House Fund........................................................................................................109 Special Events Fund........................................................................................................113 Measure A Parks Tax Fund............................................................................................. 117 Isabel Cook Center (ICC) Fund....................................................................................121 Measure C Wildfire Tax Fund ........................................................................................125 Climate Action Fund........................................................................................................129 Creekside Common Fund ..............................................................................................133 ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
104
92 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
105
Town of San Anselmo: Budget and Work Plan 2022-2023 93
SPECIAL REVENUE FUNDS
COMMUNITY SERVICES MASTER PLAN FUND
The Community Services Master Plan Fund was initiated in 2014-15 to reflect the revenue and expenditures associated with the Community Facilities Master Planning process. This fund is intended to be used for master planning projects related to Town parks and recreation activities and facilities.
The project was initially funded by a $50,000 grant from Marin County Supervisor Katie Rice and a transfer of $60,000 from the Recreation Fund.
During the Community Facilities Master Plan process, community input was collected from a variety of community members to help develop ideas for the Town’s community facilities. A Master Plan was adopted by the Council at the end of the process, and work will continue toward the goal of carrying out the goals of the Master Plan.
At the completion of Community Facilities Master Plan, funding was set aside to explore capital funding options.
In 2018-19, the Town Council allocated $30,000 from the General Fund reserve balance for use in a public information program to increase awareness about the Memorial Park Restoration Project.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
106
94 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
BEGINNING BALANCE 4,851 4,851 4,851 4,851
REVENUE
Revenue & Transfers In - - - -
TOTAL REVENUE & TRANSFERS - - - -
TOTAL RESOURCES 4,851 4,851 4,851 4,851
EXPENDITURES
- 4,000 - 4,000
- (4,000) - (4,000)
4,851 851 4,851 851
TOTAL BUDGET 4,851 4,851 4,851 4,851
ENDING BALANCE
Net Increase/(Decrease)
TOTAL EXPENDITURES
TOWN OF SAN ANSELMO
COMMUNITY SERVICES MASTER PLAN FUND
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
107
Town of San Anselmo: Budget and Work Plan 2022-2023 95
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- - - -
- - - -
- 4,000 - 4,000
TOTAL EXPENDITURES - 4,000 - 4,000
TOTAL REVENUE
TOWN OF SAN ANSELMO
COMMUNITY SERVICES MASTER PLAN FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
REVENUE
Transfers In
EXPENDITURES
Outside Services
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
108
96 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
109
Town of San Anselmo: Budget and Work Plan 2022-2023 97
SPECIAL REVENUE FUNDS
ROAD MAINTENANCE FUND
With the adoption of the 2002-03 budget, the Town
Council formally recognized its commitment to the ongoing need for road maintenance beyond the resources provided by the Measure G bond funds. To provide additional
funds for road maintenance, the Town Council directed
staff to budget $400,000 in this fund annually. A Road
Impact Fee for construction to be charged on construction projects was approved and collection of that fee began
in December 2002. The road impact fee was extended to
garbage vehicles in December 2004. Revenue received
from the Road Impact Fee and the Garbage Impact Fee is
restricted to the Road Maintenance Fund.
In FY 2022-23, Road Impact fees for construction are estimated at $420,000 and for garbage trucks at $84,000. A General Fund contribution of $450,000 to the fund is included to reflect the Town’s continued commitment to road maintenance. This fund also includes Senate Bill 1 (SB) gas tax at approximately $280,000.
A new 5-Year Capital Improvement Plan (CIP) was prepared by staff in 2019 based on the pavement management program report that outlines the pavement condition index (PCI) of Town streets. It was reviewed and recommended to the Town Council by the Capital Program Monitoring Committee.
It was also reviewed by the Planning Commission for compliance with the California Environmental Quality Act and conformance with the Town’s General Plan. The 5 Year CIP was approved by Town Council in 2019.
The Plan calls for the following projects to be completed in 2022-23::
Project Cost $
Salary/Benefits for Engineers (1.5 FTE) 216,310
Alderny ADA Ramps 10,000
CMP Replacment 45,000
Misc Intersection Striping 10,000
Street Paving Project - Phase B 683,554
Stormwater Regulations 100,000
Other ADA 10,000
Traffic Signal Controller 50,000
Unprogrammed Paving 100,000
Total Expenditures $1,224,864
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
110
98 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
The Capital Improvement Plan document is available for review on the Town’s website at https://www.townofsananselmo.org/Archive.aspx?AMID=77.
LABOR
Title 2020-21 2021-22 2022-23
Assistant Director of Public Works 0.50 0.50 0.50
Project Coordinator 1.00 1.00 1.00
Total 1.50 1.50 1.50
ROAD MAINTENANCE FUND
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
111
Town of San Anselmo: Budget and Work Plan 2022-2023 99
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
399,072 253,972 253,972 182,714
1,150,593 1,136,666 1,131,549 1,235,987
1,150,593 1,136,666 1,131,549 1,235,987
1,549,665 1,390,638 1,385,521 1,418,701
1,295,693 1,224,200 1,202,807 1,224,864
(145,100) (87,534) (71,258) 11,123
253,972 166,438 182,714 193,837
TOTAL BUDGET 1,549,665 1,390,638 1,385,521 1,418,701
BEGINNING BALANCE
REVENUE
Revenue & Transfers In
TOTAL REVENUE AND TRANSFERS IN
EXPENDITURES
TOTAL RESOURCES
TOTAL EXPENDITURES
Net Increase/(Decrease)
ENDING BALANCE
TOWN OF SAN ANSELMO
ROAD MAINTENANCE FUND
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
112
100 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
511 1,000 300 1,000
424,629 370,000 417,000 420,000
84,000 84,000 84,000 84,000
- 29,500 29,500 -
TOTAL REVENUE 509,140 484,500 501,300 505,000
TRANSFERS IN
from General Fund 425,000 400,000 400,000 450,000
from SB1 216,453 252,166 230,249 280,987
TRANSFERS IN 641,453 652,166 630,249 730,987
TOTAL REVENUE & TRSF IN 1,150,593 1,136,666 1,131,549 1,235,987 - - - 10,000
- 29,500 29,500 -
615,000 - - -
- - - 45,000
- 6,000 58,536 -
7,260 20,000 11,033 -
- - - -
- - - -
- - - 10,000
182,551 201,600 201,600 216,310
1,199 132,100 102,138 -
72,322 525,000 500,000 683,554
- - - 100,000
- 10,000 - 10,000
- - - 50,000
- - - -
417,361 300,000 300,000 100,000
1,295,693 1,224,200 1,202,807 1,224,864
Unprogrammed Drainage
Unprogrammed Resurfacing
TOTAL EXPENDITURES
SFD Rehab - Hub to Bolinas Ave
Street Paving Phase B
Stormwater regulations
Other ADA
Traffic Signal Controller
Hub Study
Low Impact Development
Median Improvement
Misc Intersection Striping
Salaries and Benefits
Alderny ADA Ramps
REVENUE
Interest Income
Road Impact Fees: Construction
Road Impact Fees: Grbg Trucks
Reimbursement
TOWN OF SAN ANSELMO
ROAD MAINTENANCE FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
Bolinas Ave Paving Construction
CMP Replacement
HAWK Pedestrian Signal
EXPENDITURES
Bike Spine
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
113
Town of San Anselmo: Budget and Work Plan 2022-2023 101
SPECIAL REVENUE FUNDS
STATE GASOLINE TAX FUND
California municipalities receive a portion of the state gasoline taxes, allocated on a per capita basis, to be used for street maintenance work. Interest earnings on any funds on deposit in the gas tax fund are required to accrue to that fund. Funds may be transferred from the gas tax fund to other funds during the year for street maintenance work.
Starting in 1997-98, the full amount of gas tax revenue received in the fiscal year is transferred to the General Fund on an ongoing basis, rather than just the projected revenue amount, as long as estimated Street Maintenance costs exceed the Town’s gas tax revenue.
On April 28, 2017, the Governor signed Senate Bill 1 (SB1), an increase in vehicle registration fees along with per-gallon gas and diesel tax increases. Distribution of funds to San Anselmo will follow the apportionment formula used for the current gas tax. Funding will be available for basic road maintenance, rehabilitation and critical safety projects on local streets and roads.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
114
102 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- - - -
Revenue 503,686 589,936 602,271 638,946
503,686 589,936 602,271 638,946
503,686 589,936 602,271 638,946
EXPENDITURES 503,686 589,936 602,271 638,946
503,686 589,936 602,271 638,946
Net Increase/(Decrease) - - - -
ENDING BALANCE - - - -
503,686 589,936 602,271 638,946
TOWN OF SAN ANSELMO
STATE GASOLINE TAX FUND
FISCAL YEAR 2022-2023
2021-2022
TOTAL BUDGET
BEGINNING BALANCE
REVENUE
TOTAL REVENUE
TOTAL RESOURCES
TOTAL EXPENDITURES &TRANSFERS O
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
115
Town of San Anselmo: Budget and Work Plan 2022-2023 103
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
287,233 337,770 339,450 357,959
216,453 252,166 262,821 280,987
TOTAL REVENUE 503,686 589,936 602,271 638,946
287,233 337,770 339,450 357,959
216,453 252,166 262,821 280,987
503,686 589,936 602,271 638,946
TOWN OF SAN ANSELMO
STATE GASOLINE TAX FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
Transfers Out - General Fund
Transfers Out - Road Maintenance Fund
TOTAL EXPENDITURES
REVENUE
State Gasoline Tax - Regular
State Gasoline Tax - SB1
EXPENDITURES
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
116
104 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
117
Town of San Anselmo: Budget and Work Plan 2022-2023 105
SPECIAL REVENUE FUNDS
LIBRARY TAX FUND
The voters of San Anselmo approved a Special Library Services Tax of $49 per parcel effective July 1, 2010. The revenue from the tax was restricted to expenditures for expanding library hours, improving children’s services at the Library, including hiring a special children’s librarian, and enhancing general Library services.
A special Library Fund was created to record the revenue from the tax measure and the allowable expenditures. Any funds that are not expended at the end of a given year remain in the Fund and are available for budgeted expenditures in future years.
The voters of San Anselmo approved a renewal of the tax in June 2014 at $54 per parcel for nine years, with an annual increase of 3% per year. It is anticipated that the Special Library Services Tax will create revenue of $297,222 for the Library next year. A special Library Tax Oversight Committee was established with the parcel tax renewal and monitors expenditures from this fund.
The Special Library Services Tax requires that the tax funding augment, not displace, funding provided by the Town. To that end, the ordinance requires that the tax continues to be levied only if Town funding of the library remains above 90% of the amount budgeted for 2012-2013 ($449,765). The $449,765 figure was arrived at by taking the 2012-2013 Library budget ($545,685) and subtracting the budgeted donations from the Friends of the Library ($14,426), budgeted State library funding ($4,290) and budgeted library fines ($27,230). 90% of $499,739 is $449,765.
The amount budgeted in the General Fund for the Library in this proposed budget is $773,734, which is within the allowable parameters in the Special Library Tax Services measure.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
118
106 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
LIBRARY TAX FUND
2021-22 HIGHLIGHTS
• Returned to three weekly in-person storytimes on the library lawn, including Spanish storytime. • Reinvented the Hoot, the library monthly e-newsletter, to a weekly publication. • Expanded e-book and e-audio collections to serve the needs of all patrons. • Digital resources included NewsBank, Wall Street Journal, JobNow/VetNow, and Consumer Reports online.
• Expansion of adult programs to include Marin Master Gardener programs. • Successful return of read to a dog, the Teen Library Council, the Lion Dance performers, Día de Los Ninos and the 17th Night of the Poets.
• Prepared at least 50 Grab and Go craft kits for children each month.
LABOR
Title 2020-21 2021-22 2022-23
Children’s Librarian 1.00 1.00 1.00
Library Assistant 0.53 1.00 1.00
Senior Library Assistant 0.20 0.20 0.20
Total 1.73 2.20 2.20
SERVICES AND SUPPLIES
• MARINet – Membership in Link Plus, a Statewide inter‐library loan service ($6,065) and additional databases, such as Mango Language, and Overdrive e‐books. • Equipment maintenance – Maintenance of computers ($1,500). • Internet — CENIC (Corporation for Education Network Initiatives in California) High speed Internet ($11,353).
• Materials – Print and digital books, magazines, newspapers, and film ($35,200). Outside Services – Program and special events expenditures ($250). • Department supplies – Postage, copy paper, and miscellaneous supplies, cataloging, circulation, and materials repair supplies ($10,000).
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
119
Town of San Anselmo: Budget and Work Plan 2022-2023 107
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
72,788 96,141 96,141 59,656
281,519 288,565 288,565 297,222
281,519 288,565 288,565 297,222
354,307 384,706 384,706 356,878
258,166 322,373 325,050 346,825
23,353 (33,808) (36,485) (49,603)
96,141 62,333 59,656 10,053
354,307 384,706 384,706 356,878
TOWN OF SAN ANSELMO
LIBRARY TAX FUND
FISCAL YEAR 2022-2023
2021-2022
BEGINNING BALANCE
REVENUE
Revenue
TOTAL REVENUE
TOTAL RESOURCES
EXPENDITURES
TOTAL EXPENDITURES
Net Increase/(Decrease)
ENDING BALANCE
TOTAL BUDGET
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
120
108 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
281,519 288,565 288,565 297,222
281,519 288,565 288,565 297,222
99,160 142,290 142,308 146,984
31,385 44,500 40,790 44,500
8,671 12,780 11,855 13,119
1,284 - - -
40,960 45,815 48,259 47,757
9,930 14,624 14,624 14,983
191,390 260,009 257,836 267,343
- 250 - 250
4,769 4,061 4,061 6,065
- 1,500 - 1,500
10,412 11,353 11,353 8,417
1,211 10,000 8,500 10,000
15,531 10,000 12,500 15,000
8,033 10,000 5,500 10,000
899 1,000 800 1,000
7,405 7,200 8,500 8,750
18,516 7,000 16,000 18,500
66,776 62,364 67,214 79,482
258,166 322,373 325,050 346,825
DVDs
E Books
TOTAL SERVICES AND SUPPLIES
Equipment Maintenance
Internet - CENIC
Department Supplies
Adult Books
Childrens' Books
TOTAL LABOR COSTS
SERVICES AND SUPPLIES
Outside Services - Programming
MARINet Database
Audio/Visual Books
Temporary Help
Retirement
Overtime
Other Benefits
Payroll Taxes
TOTAL EXPENDITURES
TOWN OF SAN ANSELMO
LIBRARY TAX FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
Description 2021-2022
REVENUE
Library Tax
TOTAL REVENUE
EXPENDITURES
LABOR COSTS
Regular Salaries
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
121
Town of San Anselmo: Budget and Work Plan 2022-2023 109
SPECIAL REVENUE FUNDS
ROBSON HOUSE FUND
The Robson House is an elegant mansion that was donated to the Town in 1968, with the agreement that it be used for the benefit of the community’s children. In 1978 a RobsonHarrington House Association was formed to restore, manage, and maintain the house as a civic, educational, recreational, and cultural center. In 2005 the Association was unable to find new board members willing to take on the considerable responsibilities of the house and the organization disbanded. Management of the house has reverted to the Town.
Revenue from the rental of the upstairs offices has been sufficient over past years to cover the ongoing operation and routine maintenance of the house. However, since 2011-12, personnel, utility and maintenance costs have risen to the point that rental revenue does not cover the regular costs. Rental increases were implemented in 2015-16, but even with a rental increase, rental revenue is not sufficient to cover the considerable deferred maintenance work and capital improvements that are needed to restore and maintain the house. The Town is budgeting $50,000 for adding an ADA bathroom, half of the cost will be funded through Measure D Sales Tax fund.
LABOR
Title 2020-21 2021-22 2022-23
Building Supervisor* 0.10 0.10 0.10
*10% of the Building Supervisor’s time is charged to the Robson Fund. A portion of the Building Supervisor’s time (80%) is spent on other Town work and is funded in the Engineering and Inspector budget. The remaining 10% is charged to the Isabel Cook Center Fund.
The Building Supervisor provides custodial, maintenance, and repair services for the upkeep of the Robson House.
SERVICES AND SUPPLIES
• Outside services – Pest control services, landscape services, fire safety equipment; special assistance for repairs ($2,110).
• Building maintenance – Janitorial Service ($15,600), other repair services ($1,500), Robson ADA bathroom ($40,000, ½ of the cost will be funded through Measure D sales tax). • Utilities – Electricity, water, telephone, and sewer ($7,000). • Department supplies – Material and supplies needed to maintain Robson house ($1,000). • Possessory tax payment – Taxable possessory interest assessment ($2,400).
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
122
110 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
BEGINNING BALANCE 134,588 27,212 27,212 81,018
35,400 35,400 80,316 26,220
35,400 35,400 80,316 26,220
169,988 62,612 107,528 107,238
142,776 63,660 26,510 57,263
(107,376) (28,260) 53,806 (31,043)
27,212 (1,048) 81,018 49,975
169,988 62,612 107,528 107,238
TOTAL EXPENDITURES
Net Increase/(Decrease)
Revenue & Transfers In
TOTAL REVENUE AND TRANSFERS I
TOTAL RESOURCES
EXPENDITURES
ENDING BALANCE
TOWN OF SAN ANSELMO
ROBSON HOUSE FUND
FISCAL YEAR 2022-2023
2021-2022
TOTAL BUDGET
REVENUE
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
123
Town of San Anselmo: Budget and Work Plan 2022-2023 111
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
8,415 9,180 - -
20,400 20,400 20,400 20,400
6,585 5,820 7,500 5,820
- - 52,416 -
TOTAL REVENUE 35,400 35,400 80,316 26,220
- 9,213 - 9,677
- - - -
- 1,292 - 1,358
400 2,840 - 2,978
- 705 - 740
400 14,050 - 14,753
55,421 2,110 2,110 2,110
17,449 37,100 17,640 30,000
5,715 7,000 6,760 7,000
(28) 1,000 - 1,000
3,819 2,400 - 2,400
82,376 49,610 26,510 42,510
60,000 - - -
142,776 63,660 26,510 57,263
Transfers In
REVENUE
Dovetail
Moment Records
Social Rep, LLC
EXPENDITURES
LABOR COSTS
Regular Salaries
Overtime
Retirement
Other Benefits
Payroll Taxes
TOWN OF SAN ANSELMO
ROBSON HOUSE FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
Description 2021-2022
TOTAL LABOR COSTS
SERVICES AND SUPPLIES
Outside Services
TOTAL EXPENDITURES
Building Maintenance
Utilities
Supplies
Possessory Tax Payment
TOTAL SERVICES AND SUPPLIES
TRANSFERS OUT
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
124
112 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
125
Town of San Anselmo: Budget and Work Plan 2022-2023 113
SPECIAL REVENUE FUNDS GENERAL FUND
SPECIAL EVENTS FUND
This fund was established in 2000-01 to track the revenues and expenses associated with the annual fall event, Country Fair Day, and other special events sponsored by the Town.
The fund was opened with a balance comprised of the proceeds from 1996 Country Fair Day, which was organized and managed by the Town for the first time in many years.
The fund was utilized in 2007 to fund events commemorating the Town’s centennial anniversary.
Over the years the events that the Town offers to our community have changed. The fund continues to be used to support Town events, such as the Live on the Avenue music series, the Goblins Spooktacular, Teen and Children’s Egg Hunts, Breakfast with Santa, the Holiday Tree Lighting and other events.
$44,000 is committed for expenditures for the annual Town events.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
126
114 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Actual
BEGINNING BALANCE 11,655 10,923 10,923 5,713
- 24,400 14,325 22,000
- 24,400 14,325 22,000
TOTAL RESOURCES 11,655 35,323 25,248 27,713
732 24,255 19,535 44,040
(732) 145 (5,210) (22,040)
10,923 11,068 5,713 (16,327)
11,655 35,323 25,248 27,713
TOTAL REVENUE
Revenue
REVENUE
TOTAL BUDGET
ENDING BALANCE
Net Increase/(Decrease)
TOTAL EXPENDITURES
EXPENDITURES
TOWN OF SAN ANSELMO
SPECIAL EVENTS FUND
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
127
Town of San Anselmo: Budget and Work Plan 2022-2023 115
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- 3,500 325 3,500
- 15,800 - -
- 500 1,000 1,000
- 500 3,000 1,000
- 4,100 - -
- - - 1,000
- - 10,000 15,000
- - - 500
- 24,400 14,325 22,000
- 1,050 - 11,700
- - - -
- - - -
- 80 - 895
- - - -
- 500 - 500
368 350 398 400
364 375 368 375
- 2,000 76 1,700
- 14,000 - -
- 1,000 1,213 1,200
- 800 1,027 1,000
- 4,100 - -
- - 700 1,000
- - 15,753 25,000
- - - 270
732 24,255 19,535 44,040
Special Event Supplies
ASCAP Royalties - Events
BMI Royalties - Events
Breakfast With Santa
Country Fair Expenses
Egg Hunt
Goblins Parade
Picnics On The Plaza
United Against Hate
Live on the Avenue
Holiday Tree Lighting
TOTAL EXPENDITURES
Temporary Help
Overtime
Retirement
Payroll Taxes
Outside Services
Breakfast With Santa
Country Fair Day
Egg Hunt
Goblins Parade
Picnics On The Plaza
United Against Hate
Live on the Avenue
Holiday Tree Lighting
TOTAL REVENUE
REVENUE
EXPENDITURES
TOWN OF SAN ANSELMO
SPECIAL EVENTS FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
128
116 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
129
Town of San Anselmo: Budget and Work Plan 2022-2023 117
SPECIAL REVENUE FUNDS
MEASURE A PARKS TAX FUND
Revenue and expenditures associated with San Anselmo’s share of the Marin County one-quarter per cent (.25%) transactions and use tax, entitled Marin Parks, Open Space, and Farmland Preservation Transactions and Use Tax Ordinance are accounted for in this fund. Countywide, the tax is estimated to generate $10,000,000 per year for ten years. Fifteen per cent (15%) of the Measure A revenue is allocated to cities, towns, and special districts. San Anselmo’s share is 6.65% of that revenue.
The Town Council annually determines the distribution of these funds. For 2014-15, and including the partial funding for 2013-14, $55,494 was contributed to the Sky Ranch open space acquisition and $66,794 to Memorial Park improvements.
In 2015‐16 and going forward, the Town Council decided that on an ongoing basis, 70% of the annual funding will go to Memorial Park and 30% to open space acquisition.
On January 26, 2021, the Town Council approved the Memorial Park Playing Field Repair Project for an estimated amount of $675,000, which $47,000 will come from General Fund Reserve and approximately $439,000 from Measure A Parks Tax Fund to supplement $177,982 from State Proposition 68 Per Capita funding. Due to the water shortage emergency, the construction will was postponed in FY2021-22 and the budget will be carryover for FY2022-23.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
130
118 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
509,389 572,678 572,678 570,404
109,842 233,933 63,823 226,168
109,842 233,933 63,823 226,168
619,231 806,611 636,501 796,572
46,553 840,767 66,097 796,572
63,289 (606,834) (2,274) (570,404)
572,678 (34,156) 570,404 -
TOTAL BUDGET 619,231 806,611 636,501 796,572
ENDING BALANCE
Net Increase/(Decrease)
TOTAL EXPENDITURES
EXPENDITURES
TOWN OF SAN ANSELMO
MEASURE A PARKS TAX FUND
FISCAL YEAR 2022-2023
2021-2022
BEGINNING BALANCE
REVENUE
Revenue
TOTAL REVENUE
TOTAL RESOURCES
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
131
Town of San Anselmo: Budget and Work Plan 2022-2023 119
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
106,928 51,951 62,823 44,186
2,914 4,000 1,000 4,000
- 177,982 - 177,982
- - - -
109,842 233,933 63,823 226,168
46,553 675,000 66,097 617,549
- 165,767 - 179,023
46,553 840,767 66,097 796,572
SERVICES AND SUPPLIES
Memorial Park Improvement
Open Space
EXPENDITURES
TOWN OF SAN ANSELMO
MEASURE A PARKS TAX FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
TOTAL EXPENDITURES
REVENUE
Measure A Parks Tax
Interest
Proposition 68 Park Grant
Donation/Transfers In
TOTAL REVENUE
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
132
120 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
133
Town of San Anselmo: Budget and Work Plan 2022-2023 121
SPECIAL REVENUE FUNDS
ISABEL COOK CENTER (ICC) FUND
The Isabel Cook Center (ICC), located at 1000 Sir Francis Drake Boulevard, is a former school property purchased by the Town with Community Development Block Grant funds. It is comprised of the Recreation Center and the Isabel Cook Community Center. The Center houses the Recreation Department offices, multi-purpose rooms, a gymnasium and a pre-school center. The classroom space is leased to a community non-profit organization of artists, called the San Anselmo Artist Studios.
Rents from the artist studios support the maintenance, operating expenses, repairs, and capital improvements in the complex.
The lower office space (3,800 square feet) is vacant, and the space is being utilized by the Recreation Department for community programs. Several of the upstairs classrooms were converted to artist’s studios and are fully rented.
LABOR
Title 2020–21 2021–22 2022–23
Building Supervisor* 0.10 0.10 0.10
*10% of the Building Supervisor’s time is spent at ICC. A portion of his time (80%) is spent on other Town work and is funded in the Engineering & Inspection Department. The Town took over management of Robson House in 2006-07 and 10% of the Building Supervisor’s time is charged to that fund.
The Building Supervisor provides maintenance and repair services for the upkeep of the ICC complex.
SERVICES AND SUPPLIES
• Outside Services – Special assistance for repair of facility and equipment. Outside services during employee vacation/leave. ($5,000)
• Building Maintenance – Building Maintenance – Janitorial service, heat/air HVAC; routine and emergency building maintenance projects ($47,000); Generator installation ($29,000). • Utilities – Electricity, gas, telephone, and sewer ($22,000). Water is paid through the Parks budget.
• Supplies – Miscellaneous office supplies and minor supply items for building operation.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
134
122 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
(9,381) 17,287 17,287 37,499
88,099 107,668 107,668 107,688
88,099 107,668 86,804 107,688
78,718 124,955 104,091 145,187
70,223 117,550 66,592 112,196
17,876 (9,882) 20,212 (4,508)
8,495 7,405 37,499 32,991
TOTAL BUDGET 78,718 124,955 104,091 145,187
Net Increase/(Decrease)
ENDING BALANCE
BEGINNING BALANCE
REVENUE
Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
EXPENDITURES
TOTAL RESOURCES
TOWN OF SAN ANSELMO
ISABEL COOK CENTER FUND
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
135
Town of San Anselmo: Budget and Work Plan 2022-2023 123
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
88,099 107,668 107,668 107,688
88,099 107,668 107,668 107,688
- 9,213 - 9,630
- - - -
- 1,292 - 1,351
400 2,840 - 2,978
- 705 - 737
- 14,050 - 14,696
7,381 5,000 550 5,000
41,037 76,000 39,329 70,000
21,405 22,000 21,467 22,000
- 500 - 500
TOTAL SERVICES AND SUPPLIES 70,223 103,500 66,592 97,500 TOTAL EXPENDITURES 70,223 117,550 66,592 112,196
Outside Services
Building Maintenance
Utilities
Office/Department Supplies
REVENUE
ICC Rental Income
TOTAL REVENUE
EXPENDITURES
Retirement
Other Benefits
Payroll Taxes
TOTAL LABOR COSTS
SERVICES AND SUPPLIES
LABOR COSTS
Regular Salaries
Overtime
TOWN OF SAN ANSELMO
ISABEL COOK CENTER FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
136
124 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
137
Town of San Anselmo: Budget and Work Plan 2022-2023 125
SPECIAL REVENUE FUNDS
MEASURE C WILDFIRE TAX FUND
In 2019, 17 Marin County agencies with fire prevention responsibilities formed the Marin Wildfire Prevention Authority (“MVPA”) through a Joint Exercise of Powers Agreement. MWPA’s mission is to organize and sustain local wildfire prevention including early detection, warning and alerts; reducing vegetation; ensuring defensible space around homes, neighborhoods and critical infrastructure; and improving disaster evacuation routes/procedures; Marin Wildfire Prevention Measure, levying up to $10 cents per building square foot tax ($75 per multifamily unit) for ten years, providing $19,300,000 annually, with annual inflation adjustments, independent citizen oversight/audits, and low-income senior exemptions.
Defensible space and fire-resistant structure evaluations, and mitigation of fire threats thereof, will be funded by 20% of the tax measure proceeds and will be done on a shared service basis or by responsible member.
Local-specific wildfire prevention efforts will be funded by 20% of the tax measure proceeds and allocated to each member in proportion to revenue raised in each member’s respective tax rate areas.
Members must certify that the tax measure proceeds are used consistent with the purpose of the Authority and that the tax measure expenses result in a higher level of service than would otherwise be provided by the member. The approximately allocation to the Town is $365,000 in FY2022-23.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
138
126 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- 280,282 280,282 250,603
365,422 362,648 349,737 365,000
365,422 362,648 349,737 365,000
365,422 642,930 630,019 615,603
85,140 362,648 379,416 365,000
280,282 - (29,679) -
280,282 280,282 250,603 250,603
365,422 642,930 630,019 615,603
TOWN OF SAN ANSELMO
MEASURE C WILDFIRE TAX FUND
FISCAL YEAR 2022-2023
2021-2022
EXPENDITURES
BEGINNING BALANCE
REVENUE
Revenue
TOTAL REVENUE
TOTAL RESOURCES
ENDING BALANCE
TOTAL BUDGET
TOTAL EXPENDITURES
Net Increase/(Decrease)
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
139
Town of San Anselmo: Budget and Work Plan 2022-2023 127
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
REVENUE
365,422 362,648 349,737 365,000
365,422 362,648 349,737 365,000
EXPENDITURES
SERVICES AND SUPPLIES
85,140 362,648 327,000 365,000
- - 52,416 -
85,140 362,648 379,416 365,000
TRANSFERS OUT
TOWN OF SAN ANSELMO
MEASURE C WILDFIRE TAX FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
TOTAL EXPENDITURES & TRANSFERS OUT
TOTAL REVENUE
Measure C Wildfire Tax
Outside Services - Fire Prevention
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
140
128 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
141
Town of San Anselmo: Budget and Work Plan 2022-2023 129
SPECIAL REVENUE FUNDS
CLIMATE ACTION FUND
On June 11, 2019, the Town Council adopted Resolution 4286: A Resolution of the Town Council of the Town of San Anselmo Adopting San Anselmo Climate Action Plan 2030. The Climate Action Plan 2030 (CAP) is a master plan to guide the development and implementation of local, measurable actions and initiatives to reduce local Greenhouse Gas Emissions 54% by 2030 (from a 2005 baseline, or 45% below 1995 levels), with the goal of community-scale carbon neutrality by no later than 2045.
On February 11, 2020, the Town Council adopted Resolution No. 4325: A Resolution of the Town Council of the Town of San Anselmo Declaring a Climate and Ecological Emergency in San Anselmo. In declaring a Climate and Ecological Emergency, the Town Council directed the Town Manager to (i) work with staff to include consideration and prioritization of consistency with the Climate Action Plan 2030, as amended or updated, in staff reports to council and (ii) to earmark specific funds for greenhouse gas and climate change mitigation annually, beginning in the Fiscal Year 2020-2021. Subsequently, the 2020-2021 budget, adopted on June 23, 2020, included the addition of Appendix B, which tracked the Town’s anticipated spending on Climate Action Plan Implementation Programs.
With the adoption of the FY 2021-2022 budget, the Town Council formally recognized the ongoing need to devote resources towards implementing its Climate Action Plan. The creation of the Climate Fund is intended to help the Town build its capacity to identify and undertake climate action at the municipal level and to provide maximum transparency to the public on the Town’s progress.
In 2021-2022, funds were budgeted in the amount of $55,000 to hire a part-time Climate Action Coordinator (as described in the San Anselmo 2021-2023 Work Plan Priorities, Administrative & Finance Priority #10, adopted on April 27th, 2021) and for other expenses related to identifying and implementing policies, programs, and grants consistent with the Town’s stated climate action goals.
The proposed FY 2022-2023 budget for the Climate Action Fund is $136,000, which includes approximately $21,000 for an awarded grant from CalRecycle to assist in SB 1383 implementation with the goal of keeping food and other compostable materials out of landfills to reduce emissions that contribute to climate change. $75,000 is budgeted for outside services to cover half of the salary for the part-time Climate Action Coordinator and hire consultants on an as needed basis to support implementation of climate action programs and policies. Additional expenditures may include funding for rebate programs (e.g., electric landscape equipment rebates, E-bike rebates), pilot programs (e.g., innovative EV charging technologies for multi-family dwellings), and outreach/educational materials.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
142
130 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- - - 10,000
- 55,000 55,000 126,000
- 55,000 55,000 126,000
- 55,000 55,000 136,000
- 55,000 45,000 80,000
- - 10,000 46,000
- - 10,000 56,000
- 55,000 55,000 136,000
REVENUE
Revenue
EXPENDITURES
Net Increase/(Decrease)
TOTAL BUDGET
TOTAL EXPENDITURES
ENDING BALANCE
TOTAL RESOURCES
BEGINNING BALANCE
TOTAL REVENUE AND TRANSFER IN
TOWN OF SAN ANSELMO
CLIMATE ACTION FUND
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
143
Town of San Anselmo: Budget and Work Plan 2022-2023 131
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- - - 21,000
- 55,000 55,000 105,000
- 55,000 55,000 126,000
- 50,000 40,000 75,000
- 5,000 5,000 5,000
- 55,000 45,000 80,000
TOWN OF SAN ANSELMO
CLIMATE ACTION FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
Outside Services
Equipment Grant
TOTAL EXPENDITURES
REVENUE
EXPENDITURES
SERVICES AND SUPPLIES
Transfers In
Intergovernmental Revenue
TOTAL REVENUE
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
144
132 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
145
Town of San Anselmo: Budget and Work Plan 2022-2023 133
SPECIAL REVENUE FUNDS
CREEKSIDE COMMON FUND
At the Town Council meeting on September 25, 2018, Town Council discussed an idea related to planning for the renovation of Creek Park following the potential removal of the building at 630-636 San Anselmo Avenue, otherwise known as “Building Bridge 2”. This building was removed as part of the Marin County Flood Control and Water Conservation District’s San Anselmo Flood Risk Reduction Program (SAFRR).
An idea was brought forward for a local design competition using the post-building removal, expanded space at Creek Park as a canvas for collecting visionary design proposals with the potential to enliven the park and adjoining commercial district.
The goal of this competition would be to foster creativity and challenge participants to think outside the box; to propose exciting ideas that have never been considered possible for the space; to reimagine the existing urban/park landscape; and to aid in bringing Creek Park into the 21st Century.
On June 25, 2019, the Town Council directed the Town Manager to convene a Community Advisory Group (CAG) to help oversee the public process portion of the design development and conduct fundraising for the project.
Since then, the Town has received total donation amount of $351,500 toward identifying opportunities to improve public areas associated with the flood control project, with the funding used for preliminary geotechnical studies, preliminary structural bridge, and abutment design, and RHAA renderings to visualize potential improvements.
More funding will be needed for the constructions of the project.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
146
134 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
154,000 211,433 211,433 136,433
201,500 - - -
201,500 - - -
355,500 211,433 211,433 136,433
TOTAL EXPENDITURES 144,067 201,500 75,000 136,433
57,433 (201,500) (75,000) (136,433)
211,433 9,933 136,433 -
TOTAL BUDGET 355,500 211,433 211,433 136,433
EXPENDITURES
TOTAL RESOURCES
TOTAL REVENUE
Revenue
REVENUE
BEGINNING BALANCE
Net Increase/(Decrease)
ENDING BALANCE
TOWN OF SAN ANSELMO
CREEKSIDE COMMONS FUND
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
147
Town of San Anselmo: Budget and Work Plan 2022-2023 135
SPECIAL REVENUE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
REVENUE
Donations 201,500 - - -
Interest - - - -
Misc Revenue - - - -
TOTAL REVENUE 201,500 - - -
EXPENDITURES
SERVICES AND SUPPLIES
Outside Services 138,567 201,500 75,000 136,433
Misc Services 5,500 - - -
Transfer Out - - - -
TOTAL EXPENDITURES 144,067 201,500 75,000 136,433
TOWN OF SAN ANSELMO
CREEKSIDE COMMONS FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
148
136 Town of San Anselmo: Budget and Work Plan 2022-2023
SPECIAL REVENUE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
149
Town of San Anselmo: Budget and Work Plan 2022-2023 137
CAPITAL PROJECTS FUNDS
CAPITAL RECONSTRUCTION FUND
The Capital Reconstruction Fund accounts for
the revenues and expenses of capital projects. It
is funded primarily from the General Fund. Prior
to the funding crisis beginning in 2003, Town
policy had been to make a transfer from current
year General Fund revenues, which is generally
70% of the amount of the prior year General
Fund carryover (excess of revenues carried over
from the prior year, less any transfer needed
to replenish the Emergency Projects Fund).
Because of the funding shortfalls in the past
several years, Council has opted to allocate
funds where they are most needed.
Projects are funded on a prioritized basis, based on health, safety, liability, cost benefit, cost avoidance, and ability to deliver services, and categorized according to prior commitments (whether by written agreement with an outside entity, or by policy direction), liability/safety, and other. The project expenditures are typically categorized as follows:
• Commitments due to grants and loans. These are projects for which the Town has entered into written agreements for repayment of funds, or for which the Town would be responsible for returning funds to the grantee; in some cases, these funds have already been spent. • Recommended due to liability and/or safety concerns. These are projects for which Council has previously appropriated funds, established by policy as a priority, or given direction to staff to accomplish.
• Recommended based on prior commitments and/or direction. These are projects for which Council has previously appropriated funds, established by policy as a priority, or given direction to staff to accomplish.
• Other. These are projects or other funding recommendations that do not fit into another category.
The unprogrammed projects appropriation is used to fund unanticipated and emergency needs, as well as cost overruns in budgeted projects.
2022-23 GOALS/WORK PLAN
This budget year $50,000 is carryover from prior year budget for Wayfinding project. 2022-23 EXPENDITURES
Recommended based on prior
commitments and/or direction: Cost $
Other – Wayfinding and Signage Program (Phase II) carryover 50,000 Total 2022–23 Expenditures 50,000
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
150
138 Town of San Anselmo: Budget and Work Plan 2022-2023
CAPITAL PROJECTS FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
(15,018) 67,074 67,074 65,650
107,341 - - -
107,341 - - -
92,323 67,074 67,074 65,650
25,249 50,000 1,424 50,000
82,092 (50,000) (1,424) (50,000)
67,074 17,074 65,650 15,650
TOTAL BUDGET 92,323 67,074 67,074 65,650
ENDING BALANCE
Net Increase/(Decrease)
TOTAL EXPENDITURES
BEGINNING BALANCE
REVENUE
Revenue & Transfers In
TOTAL REVENUE AND TRANSFERS I
TOTAL RESOURCES
EXPENDITURES
TOWN OF SAN ANSELMO
CAPITAL RECONSTRUCTION FUND
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
151
Town of San Anselmo: Budget and Work Plan 2022-2023 139
CAPITAL PROJECTS FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
7,341 - - -
100,000 - - -
107,341 - - -
- - 1,424 -
1,467 - - -
- 50,000 - 50,000
23,782 - - -
TOTAL EXPENDITURES 25,249 50,000 1,424 50,000
EXPENDITURES
Snack Shack Improvement
Fire Station Building Repair
Wayfinding Program
Construction - Trails
TOTAL REVENUE AND TRANSFERS IN
REVENUE
Miscellaneous Revenue
Transfers In
TOWN OF SAN ANSELMO
CAPITAL RECONSTRUCTION FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
152
140 Town of San Anselmo: Budget and Work Plan 2022-2023
CAPITAL PROJECTS FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
153
Town of San Anselmo: Budget and Work Plan 2022-2023 141
CAPITAL PROJECTS FUNDS
EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund accounts for revenues that are restricted or otherwise designated for the purchase of Town equipment.
In the past, the Town does not have an adopted equipment replacement schedule and funding program, but instead schedules equipment acquisition and replacement as funds are available.
The Town has allocated about $200,000 each year for the last ten years from the General Fund to the Equipment Fund to fund the following costs:
• Town-wide computer hardware/software replacement or acquisition. • The debt service payment for the Marin Emergency Radio Authority (MERA) Bonds. • Vehicle lease payment for three electronic vehicles.
• Fund Town’s Climate Action Plan activities.
During 2020-21, the Town updated its inventory listings for Vehicle and Technology programs.
The Town decided to create two separate Internal Services Funds, which are Technologies Replacement and Vehicle Replacement fund to maintain the Town’s future Technology and Vehicle replacement activities.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
154
142 Town of San Anselmo: Budget and Work Plan 2022-2023
CAPITAL PROJECTS FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
BEGINNING BALANCE 213,706 298,944 298,944 120,193
215,000 - - -
TOTAL REVENUE AND TRANSFERS IN 215,000 - - -
428,706 298,944 298,944 120,193
EXPENDITURES
129,762 195,000 178,751 75,000
85,238 (195,000) (178,751) (75,000)
298,944 103,944 120,193 45,193
428,706 298,944 298,944 120,193
TOTAL EXPENDITURES
Net Increase/(Decrease)
ENDING BALANCE
TOWN OF SAN ANSELMO
EQUIPMENT REPLACEMENT FUND
FISCAL YEAR 2022-2023
2021-2022
REVENUE
Revenue & Transfers In
TOTAL BUDGET
TOTAL RESOURCES
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
155
Town of San Anselmo: Budget and Work Plan 2022-2023 143
CAPITAL PROJECTS FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- - - -
215,000 - - -
215,000 - - -
41,311 - 191 -
64,136 - - -
- 60,000 43,560 -
13,435 - - -
- - - -
10,880 - - 75,000
- 135,000 135,000 -
129,762 195,000 178,751 75,000
Miscellaneous Revenue
Transfers In
Computer Hardware/Software
REVENUE
TOTAL REVENUE AND TRANSFERS IN
EXPENDITURES
TOTAL EXPENDITURES
Climate Action Plan Initiatives
Public Works Vehicle Replacement
Transfers Out
Parking Meters
MERA Debt Service Payment
Public Works Capital Outlay
TOWN OF SAN ANSELMO
EQUIPMENT REPLACEMENT FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
Description 2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
156
144 Town of San Anselmo: Budget and Work Plan 2022-2023
CAPITAL PROJECTS FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
157
Town of San Anselmo: Budget and Work Plan 2022-2023 145
DEBT SERVICE FUNDS
MEASURE G DEBT SERVICE
In June 1995, the San Anselmo voters approved a $10.8 million general obligation bond measure, known as Measure G, to finance improvements to the Town’s streets, storm drains, and Library building. This fund is dedicated to the collection of property tax assessments for the repayment of principal and interest on the bonds. As required by law, it was segregated from the Measure G Bond Proceeds Fund which was dedicated to receipt and expenditure of the $10.8 million bond funds.
A separate fund was established for each issue. The Measure G bond proceeds are fully expended.
Series 1995
The first bond issue of $2.125 million was sold in August 1995. The first debt service payment was made in February 1996, and the second in August 1996. This debt service schedule is repeated for the remainder of the series payments. The debt service is being paid by a tax levied on the tax roll, beginning in the 1995‐96 fiscal year. The tax rate levied per $100 of assessed valuation is as follows:
• 1995-96: 1.4 cents
• 1996-97: 1.2 cents
• 1997-98: 1.1 cents
• 1998-99: 1.2 cents
• 1999-00: 1.3 cents
• 2000-01: 1.1 cents
• 2001-02: 1.1 cents
• 2002-03: 1.1 cents
• 2003-04: 0.6 cents
• 2004-05: 0.9 cents
• 2005-06: 0.8 cents
• 2006-07: 0.8 cents
• 2007-08: 0.6 cents
• 2008-09: 0.7 cents
• 2009-10: 0.6 cents
• 2010-11: 0.8 cents
• 2011-12: (Refunded in conjunction
with 1997 and 2000 issues)
Any tax proceeds remaining in excess of debt service payments, as well as interest revenue on funds in the debt service fund, are designated as a reserve for future year payments.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
158
146 Town of San Anselmo: Budget and Work Plan 2022-2023
DEBT SERVICE FUNDS
MEASURE G DEBT SERVICE
Series 1997
A $3.55 million general obligation bond issue was sold in July 1997. The tax rate levied per $100 of assessed valuation is as follows:
• 1997-98: 1.7 cents
• 1998-99: 1.9 cents
• 1999-00: 2.0 cents
• •2000-01: 1.8 cents
• 2001-02: 1.8 cents
• 2002-03: 1.8 cents
• 2003-04: 0.7 cents
• 2004-05: 1.4 cents
• 2005-06: 1.2 cents
• 2006-07: 1.2 cents
• 2007-08: 1.1 cents
• 2008-09: 1.0 cents
• 2009-10: 1.0 cents
• 2010-11: 1.2 cents
• 2011-12: (Refunded in
conjunction with 1995
and 2000 issues)
Series 2000
A third bond issue of $2.56 million was sold in August 2000. The tax rate levied per $100 of assessed valuation is as follows:
• 2001-02: 1.2 cents
• 2002-03: 1.2 cents
• 2003-04: 0.8 cents
• 2004-05: 1.0 cents
• 2005-06: 0.9 cents
• 2006-07: 0.8 cents
• 2007-08: 0.8 cents
• 2008-09: 0.7 cents
• 2009-10: 0.7 cents
• 2010-11: 0.8 cents
• 2011‐12: (Refunded in
conjunction with 1995
and 1997 issues)
Series 2003
The final bond issue of $2.565 million was in March 2003. The tax rate levied per $100 of assessed valuation is as follows:
• 2003-04: 1.1 cents
• 2004-05: 0.8 cents
• 2005-06: 0.7 cents
• 2006-07: 0.8 cents
• 2007-08: 0.6 cents
• 2008-09: 0.6 cents
• 2009-10: 0.6 cents
• 2010-11: 0.7 cents
• 2011-12: 0.7 cents
• 2012-13: 0.7 cents
• 2013-14: 0.7 cents
• 2014-15: 0.6 cents
• 2015-16: 0.6 cents
• 2016-17: 0.6 cents
• 2017-18: 0.5 cents
• 2018-19: 0.6 cents
• 2019-20: 0.5 cents
• 2020-21: 0.5 cents
• 2021-22: (Refunded by
2020 Series)
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
159
Town of San Anselmo: Budget and Work Plan 2022-2023 147
DEBT SERVICE FUNDS
MEASURE G DEBT SERVICE
Series 2011 (Refunded Series 1995, 1997 and 2000)
• 2011-12: 2.4 cents
• 2012-13: 2.3 cents
• 2013-14: 2.3 cents
• 2014-15: 2.2 cents
• 2015-16: 2.2 cents
• 2016-17: 1.9 cents
• 2017-18: 1.9 cents
• 2018-19: 1.8 cents
• 2019-20: 1.8 cents
• 2020-21: 1.2 cents
• 2021-22: 1.1 cents
• 2022-23: 0.5 cents
Series 2020 (Refunded Series 2003)
• 2021-22: 0.4 cents
• 2022-23: 0.4 cents’
The total estimated Measure G Debt Service in 2021‐22 is estimated at 0.9 cents per $100 of assessed valuation.
Fund Balance
The revenue in this fund is collected as part of the property tax bill. The Town receives this revenue in December and April. The Debt Service payments are due in August and February.
Due to the timing difference, it is necessary to maintain a fund balance sufficient to make the August payment of the succeeding fiscal year.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
160
148 Town of San Anselmo: Budget and Work Plan 2022-2023
DEBT SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
953,223 2,221,145 2,221,145 2,114,947
Revenue 2,226,814 567,158 567,158 567,158
2,226,814 567,158 567,158 567,158
3,180,037 2,788,303 2,788,303 2,682,105
958,892 673,356 673,356 689,756
1,267,922 (106,198) (106,198) (122,598)
2,221,145 2,114,947 2,114,947 1,992,349
3,180,037 2,788,303 2,788,303 2,682,105
ENDING BALANCE
TOWN OF SAN ANSELMO
MEASURE G DEBT SERVICE FUNDS
FISCAL YEAR 2022-2023
2021-2022
TOTAL BUDGET
BEGINNING BALANCE
REVENUE
TOTAL REVENUE
TOTAL RESOURCES
EXPENDITURES
TOTAL EXPENDITURES
Net Increase/(Decrease)
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
161
Town of San Anselmo: Budget and Work Plan 2022-2023 149
DEBT SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
691,499 565,158 565,158 565,158
1,544 2,000 2,000 2,000
1,533,771 - - -
2,226,814 567,158 567,158 567,158
EXPENDITURES
775,000 570,000 570,000 610,000
103,867 101,856 101,856 78,256
750 1,500 1,500 1,500
- - - -
79,275 - - -
958,892 673,356 673,356 689,756
Refunding Escrow Deposi
Cost of Issuance
TOTAL EXPENDITURES
Debt Service: Principal
Debt Service: Interest
Bond Administrative Fees
TOTAL REVENUE
TOWN OF SAN ANSELMO
MEASURE G DEBT SERVICE FUNDS
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
REVENUE
Measure G
Interest
Bond Proceed
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
162
150 Town of San Anselmo: Budget and Work Plan 2022-2023
DEBT SERVICE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
163
Town of San Anselmo: Budget and Work Plan 2022-2023 151
DEBT SERVICE FUNDS
MUNICIPAL LEASE FUND
On February 1, 2008, the Town entered into an agreement with Municipal Asset Management, Inc. (Corporation), to finance the restoration, remodeling and expansion of the downtown Fire Station, Station 19.
The financing was accomplished by the Corporation entering into a lease with the Town and the corporation leasing back the property under a Lease/Purchase Agreement, under which the Town is obligated to make rental payments to the Corporation.
The term of the lease is fifteen (15) years and the amount financed is $1,701,094. The annual debt service payment is $158,517. This payment is funded with general operating funds.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
164
152 Town of San Anselmo: Budget and Work Plan 2022-2023
DEBT SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
BEGINNING BALANCE 1 - - -
158,517 158,518 158,518 158,517
158,517 158,518 158,518 158,517
158,518 158,518 158,518 158,517
158,518 158,518 158,518 158,517
(1) - - -
- - - -
158,518 158,518 158,518 158,517
ENDING BALANCE
TOWN OF SAN ANSELMO
MUNICIPAL LEASE FUND
FISCAL YEAR 2022-2023
Description 2021-2022
TOTAL BUDGET
REVENUE
Transfers In
TOTAL REVENUE & TRANSFERS IN
TOTAL EXPENDITURES & TRANSFERS O
TOTAL RESOURCES
EXPENDITURES
Net Increase/(Decrease)
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
165
Town of San Anselmo: Budget and Work Plan 2022-2023 153
DEBT SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
REVENUE AND TRANSFERS IN
Transfers In 158,517 158,518 158,518 158,517
TOTAL REVENUE 158,517 158,518 158,518 158,517
EXPENDITURES
Lease Payment: Principal 139,759 146,312 146,312 153,172 Lease Payment: Interest 18,759 12,206 12,206 5,345
TOTAL EXPENDITURES 158,518 158,518 158,518 158,517
TOWN OF SAN ANSELMO
MUNICIPAL LEASE FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
166
154 Town of San Anselmo: Budget and Work Plan 2022-2023
DEBT SERVICE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
167
Town of San Anselmo: Budget and Work Plan 2022-2023 155
INTERNAL SERVICE FUNDS
Insurance Fund ................................................................................................................. 157 Building Maintenance Fund ...........................................................................................161 Technologies Replacement Fund .................................................................................165 Vehicle Replacement Fund ...........................................................................................169 ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
168
156 Town of San Anselmo: Budget and Work Plan 2022-2023
INTERNAL SERVICE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
169
Town of San Anselmo: Budget and Work Plan 2022-2023 157
INTERNAL SERVICE FUNDS
INSURANCE FUND
The Insurance Fund receives and expends funds related to the Town’s liability and workers compensation self-insurance coverage.
Liability Insurance
On July 1, 1996, the Town became a member of the Bay Cities Joint Powers Insurance Authority (Bay Cities), a self-insurance pool that provides liability insurance coverage to twenty agencies in the Bay Area. Each member agency selects a self-insured retention limit. With the transition to Central Marin Police Authority for police services, the Town’s self-insured retention has been reduced to $10,000 (from the previous amount of $100,000), below which the agency pays the claim costs. The insurance authority is responsible for costs above the limit, although it purchases excess insurance coverage for costs above $1 million, up to $20 million. A premium for coverage is charged based on the self-insured limit selected, the member agency’s claim history and exposure, and the fiscal standing of the pool. Beginning in 1999-00, Bay Cities coverage includes personnel related liabilities.
Workers Compensation
Until June 30, 2003, the Town was a member of the Marin County Risk Management Authority (MCRMA), a self-insurance pool for workers compensation coverage. Called an “account pool,” this self-insurance program maintained separate accounts for each pool member. Losses and expenses were paid from the member’s pool account, up to the self-insured retention limit.
Effective July 1, 2003, the MCRMA group transferred to the Bay Cities Joint Powers Insurance Authority (Bay Cities), as the MCRMA Program Administrator retired. The Town’s self-insured retention in the Bay Cities Workers Compensation pool is $150,000. Costs in excess of this limit are paid by the Authority, although it purchases excess insurance coverage from a commercial insurance agency.
Annually, Bay Cities evaluates the financial risk position of each member, and establishes an annual assessment based on outstanding claims and claim history. 2022-23 Highlights
A transfer of $500,000 has been made to the Insurance Fund from the General Fund to ensure an adequate claims reserve, as required by Bay Cities. The reserve for claims is now $101,291, within the limits set by Bay Cities.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
170
158 Town of San Anselmo: Budget and Work Plan 2022-2023
INTERNAL SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
BEGINNING BALANCE 346,523 73,848 73,848 220,683
450,000 450,000 650,000 600,000
450,000 450,000 650,000 600,000
TOTAL RESOURCES 796,523 523,848 723,848 820,683
722,675 693,946 503,165 720,946
(272,675) (243,946) 146,835 (120,946)
73,848 (170,098) 220,683 99,737
796,523 523,848 723,848 820,683
TOWN OF SAN ANSELMO
INSURANCE FUND
FISCAL YEAR 2022-2023
2021-2022
REVENUE
Revenue
TOTAL REVENUE AND TRANSFERS IN
EXPENDITURES
TOTAL BUDGET
ENDING BALANCE
Net Increase/(Decrease)
TOTAL EXPENDITURES
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
171
Town of San Anselmo: Budget and Work Plan 2022-2023 159
INTERNAL SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
REVENUE
Internal Service Charges - - - 600,000
Transfers In 450,000 450,000 600,000 -
TOTAL REVENUE 450,000 450,000 600,000 600,000
1,187 1,600 1,250 1,600
16,348 16,775 16,775 20,313
251,713 287,463 224,802 377,637
1,329 34,272 30,000 32,000
138,630 140,836 123,588 157,146
310,248 181,000 105,000 112,250
3,220 32,000 1,750 20,000
722,675 693,946 503,165 720,946
Flood Insur.Premiums
Liability Insur. Premiums
Liability Insur. Claims
EXPENDITURES
TOWN OF SAN ANSELMO
INSURANCE FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
Workers Comp. Insur. Claims
State Unempolyment Insurance
Employee Assist.Program Premiums
TOTAL EXPENDITURES
Workers Comp.Insur.Premiums
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
172
160 Town of San Anselmo: Budget and Work Plan 2022-2023
INTERNAL SERVICE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
173
Town of San Anselmo: Budget and Work Plan 2022-2023 161
INTERNAL SERVICE FUNDS
BUILDING MAINTENANCE FUND
The Building Maintenance Fund is to account for the costs of operation of the Town’s maintenance and repair of the Town’s building and accumulate funding for major improvements down the road.
Staff will continue to evaluate the fund and other operating activities that relate to building maintenance, such as custodial services, routine preventative maintenance, and repairs for municipal buildings and facilities, as well as restrooms and structures at Town parks. The goal is to develop a program that provide routine custodial services, preventative maintenance, and capital improvement at the Town facilities to ensure a clean, safe, well maintained, and accessible environment for use by the community and Town employees.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
174
162 Town of San Anselmo: Budget and Work Plan 2022-2023
INTERNAL SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- - - 100,000
- - - 319,420
- - 200,000 -
- - 200,000 319,420
- - 200,000 419,420
- 150,000 100,000 300,000
- (150,000) 100,000 19,420
- (150,000) 100,000 119,420
- - 200,000 419,420
Transfers In
Revenue
TOWN OF SAN ANSELMO
BUILDING MAINTENANCE FUND
FISCAL YEAR 2022-2023
2021-2022
TOTAL RESOURCES
TOTAL REVENUE AND TRANSFERS I
REVENUE
BEGINNING BALANCE
ENDING BALANCE
Net Increase/(Decrease)
TOTAL EXPENDITURES
EXPENDITURES
TOTAL BUDGET
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
175
Town of San Anselmo: Budget and Work Plan 2022-2023 163
INTERNAL SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- - - 319,420
- - - -
- - 200,000 -
- - 200,000 319,420
- 150,000 100,000 300,000
- 150,000 100,000 300,000
Transfers In
TOTAL REVENUE
EXPENDITURES
Public Works Capital Outlay
TOTAL EXPENDITURES
REVENUE
Misc Revenue
Internal Service Charge
TOWN OF SAN ANSELMO
BUILDING MAINTENANCE FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
Description 2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
176
164 Town of San Anselmo: Budget and Work Plan 2022-2023
INTERNAL SERVICE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
177
Town of San Anselmo: Budget and Work Plan 2022-2023 165
INTERNAL SERVICE FUNDS
TECHNOLOGIES REPLACEMENT FUND
The Technologies Replacement Fund accounts for the costs of operating and maintaining the Town’s network system, which includes computer hardware, telecommunication systems, connectivity to the internet, and software systems.
Costs are billed to the consuming departments at a rate that includes operation and maintenance, and an amount necessary to provide for replacement of computers or other technology needs.
Activities of the fund also cover cybersecurity, technology disaster recovery, and various data retention needs. Staff will continue to evaluate the fund and other operating activities that relate to technology and move such activities and funding to the Technologies Replacement Fund in the future years.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
178
166 Town of San Anselmo: Budget and Work Plan 2022-2023
INTERNAL SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
BEGINNING BALANCE - - - 140,000
REVENUE
Revenue - 190,000 190,000 271,700
TOTAL REVENUE AND TRS - 190,000 190,000 271,700
TOTAL RESOURCES - 190,000 190,000 411,700
EXPENDITURES
TOTAL EXPENDITURES - 150,000 50,000 400,000
Net Increase/(Decrease) - 40,000 140,000 (128,300)
ENDING BALANCE - 40,000 140,000 11,700
TOTAL BUDGET - 190,000 190,000 411,700
TOWN OF SAN ANSELMO
TECHNOLOGY REPLACEMENT FUND
FISCAL YEAR 2022-2023
Description 2021-2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
179
Town of San Anselmo: Budget and Work Plan 2022-2023 167
INTERNAL SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
REVENUE
- - - 231,700
- - - 50,000
- 90,000 90,000 -
- 100,000 100,000 -
TOTAL REVENUE - 190,000 190,000 281,700
- 150,000 50,000 400,000
- 150,000 50,000 400,000
TOWN OF SAN ANSELMO
TECHNOLOGY REPLACEMENT FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
Description 2021-2022
Computer Hardware/Software
TOTAL EXPENDITURES
Internal Service Charge
Misc Revenue
Transfers In - Equipment Fund
Transfers In - GF
EXPENDITURES
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
180
168 Town of San Anselmo: Budget and Work Plan 2022-2023
INTERNAL SERVICE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
181
Town of San Anselmo: Budget and Work Plan 2022-2023 169
INTERNAL SERVICE FUNDS
VEHICLE REPLACEMENT FUND
The Vehicle Replacement Fund accounts for the costs of operating and maintaining the Town’s vehicle program.
During fiscal year 2020-21, the Town updated its vehicle inventory list and developed a replacement strategy. Historically, vehicle replacement, repair, or lease expenses have been budgeted in the Equipment Fund or run through Public Works Department operating cost. The Town proposes charging user departments $100,000 from the General Fund and $45,000 from the Equipment Fund to use for the FY2022-23 budget year. Any unused funding will stay within the fund and build up the reserve for future needs.
Staff will continue look for opportunities to use alternative fuel vehicles or other opportunities to reduce air pollution.
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
182
170 Town of San Anselmo: Budget and Work Plan 2022-2023
INTERNAL SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
- - - 95,000
- 145,000 145,000 100,000
- 145,000 145,000 100,000
- 145,000 145,000 195,000
- 93,000 50,000 75,000
- 52,000 95,000 25,000
- 52,000 95,000 120,000
- 145,000 145,000 195,000
TOWN OF SAN ANSELMO
VEHICLE REPLACEMENT FUND
FISCAL YEAR 2022-2023
Description 2021-2022
BEGINNING BALANCE
EXPENDITURES
TOTAL EXPENDITURES
Net Increase/(Decrease)
ENDING BALANCE
TOTAL RESOURCES
REVENUE
Revenue
TOTAL BUDGET
TOTAL REVENUE AND TRANSFERS IN
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
183
Town of San Anselmo: Budget and Work Plan 2022-2023 171
INTERNAL SERVICE FUNDS
2020-2021 2022-2023
Actual Rev Budget Est. Actual Budget
REVENUE
- - - -
- 45,000 45,000 -
- 100,000 100,000 100,000
- 145,000 145,000 100,000
EXPENDITURES
- 93,000 50,000 75,000
- 93,000 50,000 75,000
Public Works Vehicle Replacement
TOWN OF SAN ANSELMO
VEHICLE REPLACEMENT FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2022-2023
2021-2022
Internal Service Charge
Transfers In - Equipment Fund
Transfers In - GF
TOTAL REVENUE
TOTAL EXPENDITURES
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
184
172 Town of San Anselmo: Budget and Work Plan 2022-2023
INTERNAL SERVICE FUNDS
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
185
Town of San Anselmo: Budget and Work Plan 2022-2023 173
APPENDIX A
Funding Source 22-23 Funding
Arterial Median Work (PW055) -
Measure D Sales Tax Measure D Sales Tax Fund -
Bike Spine (PW053) -
Federal OBAG2 Grant fund -
Town Funding Road Maintenance Fund -
Bridge Avenue Bridge (PW052) -
Measure D Sales Tax Measure D Sales Tax Fund -
Bridge Preventive Maintenance Program (PW037) 60,000
State of California Grant fund 60,000
Measure D Sales Tax Measure D Sales Tax Fund -
Brookside School Sidewalk Gap Closure (PW042) -
Transportation Authority of Marin (TAM) Grant Fund -
Measure D Sales Tax Measure D Sales Tax Fund -
Center Ave Bridge (PW025) 100,000
State of California Grant fund 100,000
Measure D Sales Tax Measure D Sales Tax Fund -
HAWK Pedestrian Signal at Saunders Ave/SFD 24,000
State of California Grant fund 24,000
Town Funding Road Maintenance Fund -
Hub Study (PW054) -
State of California Grant fund -
Town Funding Road Maintenance Fund -
Madrone Ave Bridge (PW018) 50,000
State of California Grant fund 50,000
Measure D Sales Tax Measure D Sales Tax Fund -
Nokomis Ave Bridge (PW017) 50,000
State of California Grant fund 50,000
Funding Type
TOWN OF SAN ANSELMO
DEPARTMENT OF PUBLIC WORKS
Capital Projects Budget Summary FY 2022-2023
DESCRIPTION
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
186
174 Town of San Anselmo: Budget and Work Plan 2022-2023
APPENDIX A
Capital Projects Budget Summary FY2021-22 (Continued)
Miscellaneous ADA - NEW 10,000
Town Funding Road Maintenance Fund 10,000
Project Design and Inspection - N/A 100,000
Measure D Sales Tax Measure D Sales Tax Fund 100,000
Project Management - N/A 405,328
Measure D Sales Tax Measure D Sales Tax Fund 189,018
Town Funding Road Maintenance Fund 216,310
Robson ADA Bathroom (PW090) 70,000
Measure D Sales Tax Measure D Sales Tax Fund 50,000
Town Funding Robson House Fund 20,000
SFD Rehab - Hub to Bolinas Ave (PW051) -
State of California Grant fund -
Town Funding Road Maintenance Fund -
Slurry & Crack Seal, Digouts - N/A 300,000
Measure D Sales Tax Measure D Sales Tax Fund 300,000
Street Paving Phase A (PW105) 866,446
State of California Grant fund 410,744
Measure D Sales Tax Measure D Sales Tax Fund 455,702
Street Paving Phase B (PW106) 683,554
Town Funding Road Maintenance Fund 683,554
Unprogrammed Resurfacing - N/A 100,000
Town Funding Road Maintenance Fund 100,000
Unprogramed Drainage/Flood Control (N/A) 100,000
Measure D Sales Tax Measure D Sales Tax Fund 100,000
Grand Total 2,919,328
Grant Fund 694,744
Measure D Sales Tax 1,194,720
Road Maintenance Fund 1,009,864
Robson House Fund 20,000
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
187
Town of San Anselmo: Budget and Work Plan 2022-2023 175
APPENDIX B
Classification Title
Low High
Accounting-Benefits Technician 76,456 92,959
Administrative Services Assistant I 55,515 67,440
Administrative Services Assistant II 60,405 73,422
Administrative/Permit Services Technician 68,732 83,541 Assistant Civil Engineer 83,316 101,273
Assistant Planner 77,761 94,527
Associate Planner 85,560 103,982
Assistant Public Works Director 120,998 148,561
Building Inspector 88,996 108,183
Building Official 120,998 148,561
Child Care Instructor 42,084 51,138
Community Services Director 120,998 148,561
Finance & Administrative Services Director 144,912 177,918 Lead Library Assistant 55,928 67,992
Librarian I 66,851 81,272
Librarian II 74,864 90,978
Library Assistant 52,016 63,214
Library Technician 59,277 72,080
Maintenance Supervisor 79,604 96,759
Maintenance Worker I 55,841 67,892
Maintenance Worker II 61,484 74,726
Planning Director 138,241 169,729
Planning Technician 70,538 85,749
Project Coordinator 77,761 94,527
Public Works Director 156,211 191,787
Recreation Coordinator I 55,477 67,440
Recreation Coordinator II 60,405 73,422
Recreation Program Leader 46,285 56,254
Recreation Supervisor 72,519 88,169
Senior Accountant / Financial Supervisor 93,284 114,528 Senior Civil Engineer 104,609 128,435
Senior Maintenance Worker 66,349 80,657
Senior Planner 94,125 114,402
Town Clerk/Municipal Information Officer 93,284 114,528 Town Librarian 120,998 148,561
Town Manager 223,651
TOWN OF SAN ANSELMO
SALARY SCHEDULE - July 1, 2022
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
188
176 Town of San Anselmo: Budget and Work Plan 2022-2023
APPENDIX C
FUNCTIONS
Salaries &
Wages
Employee
Benefits
Salaries &
Wages
Employee
Benefits
Salaries &
Wages
Employee
Benefits
General Government 653,987 196,497 815,070 285,255 772,915 182,346 Planning 214,539 75,267 270,555 110,665 284,131 110,378 Public Safety
Fire Protection n/a n/a n/a n/a n/a n/a
Police Protection n/a n/a n/a n/a n/a n/a
Public Works
Engineering 817,380 271,813 1,007,276 355,646 1,227,416 318,506 Streets 148,580 61,547 305,545 126,293 363,288 144,536
Parks 161,004 92,377 168,935 97,495 203,211 110,240
Library 421,390 178,517 575,895 239,027 606,481 241,080 Community Services
Administration 379,271 125,931 436,734 143,698 468,274 158,169 Childcare 293,176 109,779 344,174 115,423 379,083 100,667 Sports 13,998 1,022 36,000 2,754 36,000 2,754
Total 3,103,323 1,112,751 3,960,184 1,476,256 4,340,799 1,368,674 OPEB - Retiree Medical Expense not allocated to Departments Retiree Medical Premium Paid 90,225 95,814 91,773
Contributions to OPEB Funding Trust 49,397 48,508 47,192 Total OPEB Expense 139,622 144,322 138,965
Pension Liabilities not allocated to Departments
Unfunded Pension Liabilities 573,838 688,101 0
Pension Obligation Bonds Payments 225,018 233,208 528,976 Contributions to Pension Trust 19,745 22,888 22,888
Total Lump Sum Pension Costs 798,856 921,309 528,976
Workers Compensation not allocated to Departments 302,801 321,836 248,197 ( 1 ) Benefit Include:
CalPERS Pension Contributions 277,828 344,461 325,569
Medical, Dental, Vision, Life Premiums 554,789 668,175 747,126 Medicare/Social Security Taxes 226,274 347,141 235,774
Other ( 2 ) 53,859 116,480 116,480
Total Benefit 1,112,751 1,476,256 1,424,949
( 2 ) Car Allowance, Cashback, and Leave buy-back
Fiscal Year 2020-21 Fiscal Year 2021 Fiscal Year 2022-23
TOWN OF SAN ANSELMO
SALARIES AND BENEFITS SUMMARY
ITEM 1.1 - ATTACHMENT 1
ITEM 1.1 - ATTACHMENT 1
189
TOWN OF SAN ANSELMO
RESOLUTION NO. ______
A RESOLUTION OF THE SAN ANSELMO TOWN COUNCIL ADOPTING THE 2022-2023
BUDGET AND WORKPLAN
WHEREAS, the San Anselmo Town Council held a public hearing on the Proposed 2022-2023 Budget and Workplan on June 14, 2022; and
WHEREAS, the Council has determined that the 2022-2023 Proposed Budget and Workplan will allow for the continuation of basic municipal services and the necessary construction of capital improvements; NOW, THEREFORE, BE IT HEREBY RESOLVED that the San Anselmo Town Council adopts the 2022-2023 Budgeted Expenditures and Transfers Out as allocated below:
Major Funds
General Fund $19,656,346
Measure D Sales Tax Fund 1,284,720
Emergency Reserve Fund 850,000
Downtown Revitalization Fund 3,678
Grants Fund 717,744
Recreation Fund 1,877,632
Special Revenue Funds
Community Services Master Plan Fund 4,000
Road Maintenance Fund 1,214,864
State Gasoline Tax 638,946
Library Tax Fund 346,825
Robson House Fund 57,263
Special Events 44,040
Measure A Parks Tax Fund 796,572
Isabel Cook Center 112,196
Measure C Wildfire Tax Fund 365,000
Climate Action Fund 80,000
Creekside Common Fund 136,433
Capital Project Funds
Capital Reconstruction Fund 50,000
Equipment Replacement Fund 75,000
Debt Service Funds
Measure G Debt Service Fund 689,756
Municipal Lease Fund 158,517
Internal Service Funds
Insurance Fund 720,946
Building Maintenance Fund 300,000
Technologies Replacement Fund 400,000
Vehicle Replacement Fund 75,000
Total $30,665,478
I hereby certify that the foregoing resolution was passed and adopted by the San Anselmo Town Council at a regular meeting thereof, held on the 28th day of June 2022 by the following vote, to wit:
ITEM 1.1 - ATTACHMENT 2
ITEM 1.1 - ATTACHMENT 2
190
AYES:
NOES:
ABSENT:
ABSTAIN: _________________________________
Alexis Fineman, Mayor
ATTEST:
__________________________________
Carla Kacmar, Town Clerk
ITEM 1.1 - ATTACHMENT 2
ITEM 1.1 - ATTACHMENT 2
191
Town of San Anselmo
Staff Report
525 San Anselmo Avenue
San Anselmo, CA 94960
TO: Town Council 6/28/2022 Item #: 1.2.
FROM:
Jeff Zuba, Finance & Administrative Services Director
SUBJECT:
Marin IT Agreements
RECOMMENDATION
That Council authorize the Town Manager to sign the agreements with Marin IT for Information Technology services.
BACKGROUND AND DISCUSSION
The Town of San Anselmo has five departments with 33 full-time employees. The Town currently has no fulltime staff dedicated to information technology (IT), nor does it have staff trained specifically in IT or network administration. Following Carla Kacmar’s resignation, IT management has been handled through the Finance & Administrative Services Director’s office with tasks that include project and service management, coordination with departments, and contract oversight.
The Town procures IT services through Marin IT, a third-party contractor. These services include: client help desk support, desktop technician support, local network administration, system administration, applications maintenance, and specific project development and support.
Marin IT has been providing the Town with IT services for over fifteen years. There are limited options locally that provide the same level of support as Marin IT. The current agreement with Marin IT was established in 2017 and has expired. The Town has been operating on a month-to-month arrangement as staff sorted out the details of the agreements with Marin IT.
Staff has explored options to share IT services with other municipalities, but the opportunities were not a good fit. Staff also believes that hiring an IT Manager would likely exceed the cost of the agreements annually and the Town would only have one individual for IT support compared to the team that Marin IT offers.
FISCAL IMPACT
The Finance & Administrative Director’s office would continue to oversee and manage the Marin IT contract and serve as Town liaison to the consultant and assist other departments with their IT needs. The Town budget for FY 2022-2023 included funds for Information Technology outsourcing needs which include continuing the weekly 12-hour on-site technical support, the managed monitoring suite, and IT Management Support for Town of San Anselmo Page 1 of 2 Printed on 6/23/2022
powered by Legistar™192
TO: Town Council 6/28/2022 Item #: 1.2.
special projects with a focus on cyber security. There is grant funding available from the Department of Homeland Security for the IT Management Support to address cybersecurity risks and cybersecurity threats to information systems. That grant application period will open in the 3rd quarter of 2022.
The agreements for the 12-hour Managed IT Support and Managed Software and Services are for three years.
The agreement for IT Management Support is for one year and is intended to provide support for special projects to upgrade our hardware and secure our systems.
Contract Budget Details:
On-site/Remote Technical Support (12 hours per week) $68,640 Managed Software Services Suite 54,600
Contingency 10,000
Annual Total $133,240
IT Management Support for fiscal year 2022-23 only $60,320
CEQA AND CLIMATE ACTION PLAN CONSISTENCY
The Council’s discussion of this item is not a “project” under the California Environmental Quality Act, because it does not involve an activity which has the potential to cause a direct or reasonably foreseeable indirect physical change in the environment. (Cal. Pub. Res. Code § 21065).
CONCLUSION
Staff recommends Council authorize the Town Manager to sign the agreements with Marin IT.
Town of San Anselmo Page 2 of 2 Printed on 6/23/2022
powered by Legistar™193
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
194
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
195
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
196
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
197
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
198
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
199
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
200
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
201
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
202
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
203
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
204
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
205
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
206
ITEM 1.2 - ATTACHMENT 1
ITEM 1.2 - ATTACHMENT 1
207
Town of San Anselmo
Staff Report
525 San Anselmo Avenue
San Anselmo, CA 94960
TO: Town Council 6/28/2022 Item #: 1.3.
FROM:
Sean Condry, P.E., Director of Public Works
Scott Schneider, P.E., Assistant Director of Public Works SUBJECT:
Memorial Park Athletic Field Renovation Project
RECOMMENDATION
That Town Council take the following actions regarding the Memorial Park Athletic Field Renovation Project:
1. Approve the Plans, Specifications and Bid Book for the Memorial Park Athletic Field Renovation Project and authorize staff to advertise for bids; and
2. Authorize the Town Manager to award the construction contract to the lowest responsible bidder.
BACKGROUND
In 1924, the Town of San Anselmo acquired seven acres of land and built Recreation Park, which was later named Memorial Park. Baseball fields were installed, and in 1933 the American Legion and the Boy Scouts built the Log Cabin.
Over the years a playground, picnic areas, tennis courts, a community-based garden and most recently a skate park were added. Aside from the addition of the above listed amenities, the park has not received any significant renovations.
In 2018, the Town Council approved the Memorial Park Master Plan. The plan had been developed over an 18-month period and included a comprehensive community input process. In 2019, Measure M was placed on the ballot. Measure M called for a tax on each residential unit in San Anselmo for a term of 30 years. This tax would have funded the implementation of the master plan and provided ongoing maintenance funding for the park. Measure M was rejected by voters in November of 2019.
DISCUSSION
At the Council meeting on January 26, 2021 the Town Council authorized staff to go out to bid for the Memorial Park Athletic Field Renovation Project. On April 13, 2021 bids were opened and Marina Landscaping was the low bidder at $454,360. At the June 8, 2022 Council meeting, due to the ongoing drought, the Town Council voted to postpone the Town of San Anselmo Page 1 of 3 Printed on 6/23/2022
powered by Legistar™208
TO: Town Council 6/28/2022 Item #: 1.3.
project.
At the April 12, 2022, Town Council meeting, the Council authorized staff to prepare plans to replace the Memorial Park Athletic Field irrigation system and turf, to improve the existing wells, and to provide piping connections for a future large underground storage tank that may be used for well water, recycled water, gray water, and/or stormwater.
The attached Plans, Specifications and Bid Book for the Memorial Park Athletic Field Renovation Project were developed based on the Council’s direction (Attachment 1). Staff is seeking the Council’s approval of the Plans, Specification and Bid Book and authorization to advertise for bids. Following the public bidding process, staff is also requesting that the Council authorize the Town Manager to award the construction contract to the lowest responsible bidder.
FISCAL IMPACT
The Memorial Park Athletic Field Renovation Project engineer’s estimate is $800,000 for the base bid, and includes additional field subdrains, asphalt paving of the path near the restroom, well supply pipes, and future storage connection pipes. Funding for the Field Renovation Project would come from County Sales Tax for Parks funds (Measure A), which total approximately $495,000, State Bond for Parks (Proposition 68) funds, which total $178,000, and $127,000 from Measure D.
GENERAL PLAN CONSISTENCY
The project is consistent with the overarching General Plan Land Use goals of preserving San Anselmo’s small town character and close connection to natural beauty of its surroundings.
CEQA AND CLIMATE ACTION PLAN CONSISTENCY
The Town finds this project to be categorically exempt from the requirement for the preparation of environmental documents under the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15301 Class 1, because it involves repair of existing public facilities involving negligible or no expansion of use. (14 Cal. Code Regs. § 15301). None of the exemptions listed in CEQA Guidelines section 15300.2 apply in this instance. Specifically, the project is not located in a sensitive environment, as the athletic fields are currently used year-round. In addition, this is an isolated restoration project that will not result in cumulative impacts. Finally, there are no unusual circumstances or historical resources impacted by the project.
The Memorial Park Athletic Field Renovation Project will address San Anselmo’s Climate Action Plan (CAP) 2030, specifically CAP Measure C-2, replace inefficient irrigation systems. The improvements to the walking and biking path will address CAP Measure T-2 (Bicycling) and T-3 (Walking).
CONCLUSION
Town of San Anselmo Page 2 of 3 Printed on 6/23/2022
powered by Legistar™209
TO: Town Council 6/28/2022 Item #: 1.3.
Memorial Park will turn 100 years old in 2026 and is in much need of repair. The replacement of the athletic fields is badly needed. Along with improvements to the existing wells, and provisions for future water sources, the field can be renovated even though the drought continues.
The recently completed Skatepark Rehabilitation Project and phase one of the Millennium Playground repair work, along with the future parking lot repair project continue the long-needed Memorial Park repair process.
Town of San Anselmo Page 3 of 3 Printed on 6/23/2022
powered by Legistar™210
JOINT
POUND
MANUFACTURER
MATERIAL
MAXIMUM
MECHANICAL
MEDIUM
MINIMUM
MISCELLANEOUS
MOUNTING
MATERIAL
NEW
NOT IN CONTRACT
NOT TO SCALE
NUMBER
NOMINAL
ON CENTER
OUTSIDE DIAMETER
OPENING
OPPOSITE
POUNDS PER SQUARE INCH
POLYVINYL CLORIDE
PENETRATION
PERFORATED
PROPERTY LINE
PLYWOOD
PAIR
PRECAST
PREFABRICATED
PRESSURE TREATED WOOD
QUANITY
RADIUS
REINFORCED CONCRETE PIPE
REDWOOD
RIM ELEVATION
REFERENCE
REINFORCING
REQUIRED
REVISION
STORM DRAIN
SQUARE FOOT
SCORE JOINT
SHEET METAL
SQUARE YARD
SCHEDULE
SHEET
SIMILAR
SPACING
SPECIFICATION
SQUARE
STATION
STANDARD
STEEL
STORAGE
STRUCTURAL
SYMMETRICAL
SYSTEM
TOP OF CURB
TOP OF
TOP OF PAVING
TOP OF WALL
TOP OF PIPE
TEMPORARY
THICK
TYPICAL
VERIFY IN FIELD
VERTICAL
WITH
WHERE OCCURS
WATER PROOF
WELDED WIRE MESH
WITHOUT
WEIGHT
JT.
LB.
MFR.
MAT.
MAX
MECH.
MED.
MIN.
MISC.
MTG.
MTL.
(N)
N.I.C.
N.T.S.
NO.
NOM.
O.C.
O.D.
OPG.
OPP.
PSI
PVC
PENN.
PERF.
PL
PLYWD.
PR.
PRCST.
PREFAB.
PT.WD.
QTY.
RAD.
R.C.P.
RDWD.
RE
REF.
REINF.
REQD.
REV.
SD
S.F.
S.J.
S.M.
S.Y.
SCH.
SHT.
SIM
SPAC.
SPEC.
SQ.
STA
STD
STL.
STOR.
STRUCT.
SYM.
SYS.
T.C.
T.O.
T.O.P.
T.O.W.
TP
TEMP.
THK.
TYP.
V.I.F.
VERT.
W/
W.O.
W.P.
W.W.M.
W/O
WT.
ASPHALT CONCRETE
ADDITIONAL
ADJUSTABLE
AGGREGATE
ALTERNATE
APPROXIMATE
ARCHITECT
ASPHALT
AUTOMATIC
BITUMINOUS
BUILDING
BOTTOM
BETWEEN
CATCH BASIN
CALIF. BUILDING CODE
CAST IRON
CAST IN PLACE+
CONTROL JOINT
CONCRETE MASONRY UNIT
CEMENT
CENTER LINE
CLEAR
COLUMN
CONCRETE
CONNECTION
CONSTRUCTION
CONTINUOUS
CONTRACTOR
COORDINATE
CENTER
DRINKING FOUNTAIN
DOUBLE
DEMOLITION
DEPARTMENT
DETAIL
DROP INLET
DIAMETER
DIAGONAL
DIMENSION
DOWN
DRAWING
EXISTING
EXISTING
EXPANSION JOINT
EACH SIDE
EACH WAY
EACH
ELEVATION
ENCLOSURE
ENGINEER
EQUAL
EQUIPMENT
ETCETERA
EXPANSION
EXTERIOR
FOUNDATION
FINISH
FROM
FOOT
FUTURE
GAUGE
GALVANIZED
GROUND
HOSE BIBB
HIGH POINT
HEADER
HORIZONTAL
HEIGHT
INVERT ELEVATION
INSIDE DIAMETER
INCH
INCLUDE
INVERT
AC
ADL.
ADJ.
AGG.
ALT.
APPROX.
ARCH.
ASPH.
AUTO.
BD.
BLDG.
BOT.
BTWN.
C.B.
CBC
C.I.
C.I.P.
CJ
CMU
CEM.
CL
CLR.
CLMN
CONC.
CONN
CONST.
SONT.
CONTR.
COORD.
CTR.
D.F.
DBL.
DEMO.
DEPT.
DET.
DI
DIA.
DIAG.
DIM.
DN.
DWG.
(E)
EXIST.
EJ
E.S.
E.W.
EA.
ELEV.
ENCL.
ENGR.
EQ.
EQUIP.
ETC.
EXP.
EXT.
FDN
FIN.
FR.
FT.
FUT.
GA
GALV.
GND.
H.B.
H.P.
HDR.
HORIZ.
HT.
IE
I.D.
IN.
INCL.
INV.
ABBREVIATIONS
CLIENT
TOWN OF SAN ANSELMO
1000 SIR FRANCIS DRAKE BLVD.
SAN ANSELMO, CA 94960
CONTACT: SCOTT SCHNEIDER
PHONE: (415) 258--4653
LANDSCAPE ARCHITECT:
ABEY ARNOLD ASSOCIATES
1005 A STREET, SUITE 305
SAN RAFAEL, CA 94901
CONTACT: PETER ARNOLD
PHONE: (415) 258-9580
FAX: (415) 258-9780
SURVEYOR
STEPHEN J. FLATLAND
PO BOX 1837
SAN ANSELMO, CA 94960
CONTACT: STEPHEN FLATLAND
PHONE: (415) 457-5081
PROJECT DIRECTORY
DEMOLITION AND REMOVAL OF EXISTING
NATURAL TURF, GRADING. INSTALLATION
SUBSURFACE OF DRAIN LINES.
INSTALLATION OF NEW IRRIGATION
SYSTEM, REPAIR AND RE-GRADING OF
BASEBALL INFIELDS.
INSTALLATION OF SOD TURF .
PROJECT SCOPE
NO. SHEET SHEET TITLE
1. T-1 TITLE SHEET
2. S-1 SURVEY, EXISTING CONDITIONS PLAN
3. EC COUNTY OF MARIN MCSTOPPP
4. D-1 DEMOLITION PLAN
5. L-1 LAYOUT PLAN
6. G-1 GRADING AND DRAINAGE PLAN
7. CD-1 CONSTRUCTION DETAILS
8. CD-2 CONSTRUCTION DETAILS
9. I-1 IRRIGATION PLAN
10. I-2 IRRIGATION PLAN, LEGEND AND NOTES
11. I-3 IRRIGATION DETAILS
12. I-4 IRRIGATION DETAILS
DRAWING LIST
CONSTRUCTION DOCUMENTS
FOR
MEMORIAL PARK ATHLETIC FIELD RENOVATION
TOWN OF SAN ANSELMO
1000 Sir Francis Drake Boulevard
San Anselmo, CA 94960
T-1
TITLE SHEET
1. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL LAYOUT AND MEASUREMENTS AS NOTED IN THE DRAWINGS AND SPECIFICATIONS. THE CONTRACTOR SHALL BE
RESPONSIBLE FOR ALL SURVEYING AND FIELD ENGINEERING NECESSARY TO ESTABLISH THE LINES AND GRADE STAKES.
2. BEFORE COMMENCING WORK UNDER THIS CONTRACT NOTIFY USA, UNDERGROUND SERVICE ALERT, AT 1-800-227-2600. THE CONTRACTOR SHALL DETERMINE THE
EXACT LOCATION OF ALL EXISTING UTILITIES PIPES AND STRUCTURES BEFORE
COMMENCING WORK AND AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL
DAMAGES WHICH MIGHT BE OCCASIONED BY THE CONTRACTOR'S FAILURE TO EXACTLY LOCATE AND PRESERVE SAID UTILITIES. EXISTING UTILITIES SHOWN FOR
REFERENCE ONLY
3. CONTRACTOR SHALL NOT WILLFULLY PROCEED WITH CONSTRUCTION AS
DESIGNED WHEN IT IS OBVIOUS THAT UNKNOWN OBSTRUCTIONS AND/OR GRADE DIFFERENCES EXIST THAT MAY NOT HAVE BEEN KNOWN DURING DESIGN. SUCH
CONDITIONS SHALL BE IMMEDIATELY BROUGHT TO THE ATTENTION OF THE TOWN REPRESENTATIVE. THE CONTRACTOR SHALL ASSUME FULL RESPONSIBILITY FOR ALL NECESSARY REVISIONS DUE TO FAILURE TO GIVE SUCH NOTIFICATION.
4. THE CONTRACTOR SHALL EXAMINE THE SITE, COMPARE IT WITH THE DRAWINGS
AND SPECIFICATIONS, CAREFULLY EXAMINE ALL OF THE CONTRACT TO BE PERFORMED BEFORE ENTERING INTO THIS CONTRACT. NO ALLOWANCE SHALL
SUBSEQUENTLY BE MADE ON BEHALF OF THE CONTRACTOR ON ACCOUNT OF AN
ERROR ON HIS PART OR HIS NEGLIGENCE OR FAILURE TO AQUAINT HIMSELF WITH THE CONDITIONS OF THE SITE.
5. THE CONTRACTOR SHALL FIELD VERIFY ALL JOB CONDITIONS AND DIMENSIONS SHOWN ON THE PLANS. ANY VARIATIONS THERE OF FROM THE DRAWINGS MUST BE REPORTED TO THE TOWN REPRESENTATIVE.
6. CONTRACTOR IS RESPONSIBLE FOR ALL TRAFFIC CONTROL IN ACCORDANCE WITH
THE LATEST ADDITION OF CALIFORNIA MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES (UMUTCD).
7. UPON COMPLETION OF FINAL PUNCH LIST ITEMS, RECORD PLANS, PREPARED BY THE CONTRACTOR SHALL BE PROVIDED TO SAN ANSELMO. PRIOR TO FINAL
ACCEPTANCE, THE CONTRACTOR SHALL SIGN A STATEMENT OF COMPLIANCE,
VERIFY THAT ALL MATERIALS AND EQUIPMENT ARE INSTALLED PER PLAN AND ARE IN GOOD OPERATING ORDER. REFER TO SPECIFICATIONS 10.14.06 FOR MAINTENANCE PERIOD REQUIREMENTS.
8. AN INVENTORY OF EXISTING IMPROVEMENTS SHALL BE SUBMITTED FOR ENTIRE PROJECT AREA. THIS IS TO DOCUMENT CONDITION OF EXISTING IMPROVEMENTS UPON THE CONTRACTOR'S ARRIVAL. INFORMATION SHALL INCLUDE: TREES,
RETAINING WALLS, EXISTING CATCH BASINS, ROAD SIGNS, CURBING, UTILITY BOXES AND MANHOLES. IMPROVEMENTS RECORDED SHALL INCLUDE ALL CITY SIDEWALKS, SIGNS AND CURBING.
9. CONTRACTOR IS RESPONSIBLE FOR PROVIDING STORMWATER POLLUTION
PREVENTION BMP'S AS REQUIRED BY THE STATE REGIONAL WATER QUALITY BOARD DURING CONSTRUCTION, INCLUDING NON-WORKING HOURS. CONTRACTOR
SHALL HAVE ONSITE, MATERIALS NECESSARY TO PROVIDE STORMWATER RUNOFF PROTECTION DURING A STORM EVENT.
GENERAL NOTES
1 PROJECT LOCATION North
BUILDING CODE
2019 CBC
SIGNATURES
DIRECTOR OF PUBLIC WORKS DATE
Of 12 Sheets
Sheet Number
Drawing Title
1000 Sir Francis Drake Blvd.
San Anselmo, CA 94960
Athletic Field Turf
Renovation Project
Memorial Park
Project
Revisions
Date:
Consultants
Seal
CA License #2616
Fax
Phone 415-258-9580
415/258-9780
San Rafael, California 94901
1005 A Street, Suite 305
Job #:
All drawings and written material appearing herein
are the original unpublished work of Abey/Arnold
Associates and may not be used or duplicated in
any form without the written consent of
Abey/Arnold Associates.
June 22, 2022
2005
L A N D S C A P E A R C H IT E C T S C
a
S S O
b e y
A I A T E
ar n o l
S
d
PROJECT LOCATION
U.S. 101
SIR FRANCIS DRAKE BLVD.
BUTTERFIELD ROAD
INTERSTATE 580
SAN RAFAEL SAN
ANSELMO
FAIRFAX
Item 1.3
Attachment 1
Item 1.3
Attachment 1
211
SHEET 2 of 12
Item 1.3
Attachment 1
Item 1.3
Attachment 1
212
EC
MCSTOPPP
EROSION CONTROL
3 Of 12 Sheets
Sheet Number
Drawing Title
1000 Sir Francis Drake Blvd.
San Anselmo, CA 94960
Athletic Field Turf
Renovation Project
Memorial Park
Project
Revisions
Date:
Consultants
Seal
CA License #2616
Fax
Phone 415-258-9580
415/258-9780
San Rafael, California 94901
1005 A Street, Suite 305
Job #:
All drawings and written material appearing herein
are the original unpublished work of Abey/Arnold
Associates and may not be used or duplicated in
any form without the written consent of
Abey/Arnold Associates.
June 22, 2022
2005
L A N D S C A P E A R C H IT E C T S C
a
S S O
b e y
A I A T E
ar n o l
S
d
Item 1.3
Attachment 1
Item 1.3
Attachment 1
213
78 160
140
150
120
130
110
100
78 76
76 76
76 78
84 80
80 82
90 74
68 80
80 80
80 72
TENNIS
COURTS
PLAYGROUND
SKATEPARK
PICNIC
SUNNYHILLS DR.
ALDERNEY
FIELD 1
FIELD 2
FIELD 3
EXISTING BFP,
PROTECT.
PROTECT EXISTING DOMESTIC
WATER LINE, 12" DEPTH, (VERIFY
LOCATION WITH TOWN STAFF),
EXISTING SANITARY AND
STORM SEWER LINE,
(VERIFY DEPTH AND
HORIZONTAL), PROTECT
REMOVE 10 L.F. 'WING' PORTION OF
CHAIN LINK FENCING TO NEAREST
EXISTING FENCE POST. RE INSTALL
RE-SIZED EXISTING MESH TO EXISTING
END POST, PROVIDE CROSS BRACING,
REMOVE SHARP ENDS OF NEWLY CUT
MESH BY SELVAGE KNUCKLING ALL ENDS. .
EXISTING ELM TREE, PROTECT
DURING CONSTRUCTION.
CLEAR ANG GRUB ENTIRE AREA
UNDER BLEACHERS AND AT
FUTURE MULCHED AREAS
EXISTING CONDUIT AND
WIRE FROM PUMP/TANK
VERIFY DEPTH PRIOR TO
TRENCHING FOR DRAINLINES
POSSIBLE LOCATION
FOR CONSTRUCTION
ACCESS GATES.
PROTECT (E) PAVING
POSSIBLE LOCATION
FOR CONSTRUCTION
ACCESS GATES.
PROTECT (E) AC PAVING
EXISTING WELL HEAD MW-2B
APPROXIMATE LOCATION OF
EXISTING WELL HEAD MW-4
EXISTING CONDUIT AND
WIRE FROM RESTROOM
TO BACKSTOP, VERIFY DEPTH
EXISTING 4" SS LATERAL, VERIFY AND PROTECT.
FUTURE 'NEW' INFIELD, TYP.
RESTROOM
EXISTING BELOW GRADE
SS MANHOLE, 18" BELOW
FINISHED GRADE (APPROX)
D-1
4 DEMOLITION PLAN
0' 15' 30' 60'
Of 12 Sheets
Sheet Number
Drawing Title
1000 Sir Francis Drake Blvd.
San Anselmo, CA 94960
Athletic Field Turf
Renovation Project
Memorial Park
Project
Revisions
Date:
Consultants
Seal
CA License #2616
Fax
Phone 415-258-9580
415/258-9780
San Rafael, California 94901
1005 A Street, Suite 305
Job #:
All drawings and written material appearing herein
are the original unpublished work of Abey/Arnold
Associates and may not be used or duplicated in
any form without the written consent of
Abey/Arnold Associates.
June 22, 2022
2005
L A N D S C A P E A R C H IT E C T S C
a
S S O
b e y
A I A T E
ar n o l
S
d
North
DEMOLITION PLAN
1. CONTRACTOR SHALL SUPPLY ALL NECESSARY TEMPORARY FENCING TO SECURE
THE JOB SITE AND ALLOW STORAGE OF EQUIPMENT AND MATERIALS DURING CONSTRUCTION OPERATIONS. FENCING SHALL BE 6' MIN. HEIGHT CHAIN-LINK WITH STEEL FRAMING AND FOOTINGS. FENCING SHALL BE APPROXIMATELY IN
LOCATIONS SHOWN AND SHALL NOT IMPEDE ACCESS OR USE OF ENTIRE SURFACE OF EXISTING PATHWAYS. CONTRACTOR TO PROVIDE STRUCTURALLY SOUND AND
SECURE LOCKABLE GATES, SIZED APPROPRIATELY TO ALLOW FOR EQUIPMENT AND DELIVERIES TO THE CONSTRUCTION ZONE.
2. CONTRACTOR SHALL MEET ONSITE WITH TOWN STAFF PRIOR TO DEMOLITION TO REVIEW LAYOUT AND IMPROVEMENTS TO BE PROTECTED.
3. TREE PROTECTION SHALL CONSIST OF EMBEDDED 6' TALL CHAIN LINK FENCING
INSTALLED SO IT THAT PREVENTS LARGE CONSTRUCTION EQUIPMENT FROM COMPACTING SOIL WITHIN THE DRIPLINE OF THE TREE. IF DEEMED BENEFICIAL TO
THE TREE'S HEALTH BY A CERTIFIED ARBORIST AND THE TOWN, SOME TRIMMING OF THE LOWER TREE BRANCHES MAY BE ALLOWED. THIS WORK WILL NOT COMMENCE WITHOUT WRITTEN PERMISSION BY THE TOWN PROJECT MANAGER.
4. PRIOR TO BEGINNING 'TURF TILL-IN', THE CONTRACTOR SHALL NOTIFY THE TOWN
AND REQUEST THAT WATERING OF THE EXISTING TURF BE STOPPED TO ALLOW TURF DIE BACK AND DRY OUT. TURF SHALL NOT BE TILLED INTO THE SOIL UNTIL MOISTURE LEVELS ARE LOW ENOUGH TO ALLOW PROPER DECOMPOSITION.
5. CONTRACTOR TO PROVIDE DUST CONTROL MEASURES DURING ALL PORTIONS OF THE DEMOLITION PROCESS IN WHICH DUST IS CREATED.
6. ALL EXISTING IRRIGATION ROTOR HEADS SHALL BE SALVAGED AND HANDED OVER TO TOWN STAFF. REMAINING IRRIGATION EQUIPMENT, (REMOTE CONTROL VALVES, CONTROLLER, PIPE, QUICK COUPLERS, GATE VALVES ETC...),SHALL BE REMOVED AND DISPOSED OF.
7. CONTRACTOR SHALL NOTIFY STAFF AND DESIGNER OF ANY DISCREPANCIES BETWEEN THE PLANS AND SITE CONDITIONS PRIOR TO DEMOLITION.
8. ALL REFUSE RESULTING FROM DEMOLITION SHALL BE OFF HAULED AND DISPOSED
OF IN A LEGAL AND PROPER MANNER, FOLLOWING ALL STATE AND LOCAL ORDINANCES.
9. PROVIDE WASTE REPORTS FOR ALL REFUSE.
10.CONTRACTOR TO PROVIDE VERIFICATION TO TOWN STAFF THAT EXISTING LIVE
IRRIGATION LINES HAVE BEEN CUT AND CAPPED PRIOR TO DEMOLITION IN LANDSCAPE AREAS.
11.CONTRACTOR TO EXERCISE EXTREME CAUTION WHEN WORKING NEAR EXISTING UTILITY LINES. CONTRACTOR TO CONTACT THE APPROPRIATE UTILITY,(ROSS
VALLEY SANITARY, MARIN WATER, TOWN OF SAN ANSELMO), AND TOWN ENGINEER IF UTILITY CONFLICTS OCCUR DURING DEMOLITION.
12.CONTRACTOR SHALL PROTECT ALL EXISTING IMPROVEMENTS NOT INDICATED FOR
REMOVAL WITHIN THE PROJECT SITE AND IS RESPONSIBLE FOR REPLACEMENT OF
ITEMS DAMAGED DURING THE INSTALLATION OF THE PROJECT AT THE CONTRACTORS EXPENSE, (LABOR, MATERIALS AND PROFIT INCLUDED).
13.CONTRACTOR IS RESPONSIBLE FOR RECORDING EXISTING SITE CONDITIONS
PRIOR TO COMMENCING AND IS TO PROVIDE A DATED COPY OF RECORDED INFORMATION TO THE TOWN.
14. DURING MATERIAL AND EQUIPMENT DELIVERIES, CONTRACTOR SHALL
COORDINATED WITH TOWN STAFF AND PROVIDE SIGNS, BARRIERS AND PERSONNEL NECESSARY TO FACILITATE SAFE PATHWAY CLOSURES .
DEMOLITION/MOBILIZATION NOTES
DEMOLITION LEGEND
TURF AND IRRIGATION SYSTEM REMOVAL,
(THOROUGHLY TILL EXISTING TURF INTO
EXISTING SOIL TO 12" MINIMUM DEPTH)
INFIELD AREA FOR STAGING , (PROTECT
EXISTING INFIELD MIX, REMOVE AND
REPLACE ALL MIX CONTAMINATED
DURING CONSTRUCTION.)
REMOVE EXISTING 'MIXED PAVING'
(INFIELD MIX/ASPHALT/DG) TO A DEPTH OF
9" IN PREPARATION FOR NEW ASPHALT
PAVING.
CLEAR AND GRUB FOR INFIELD MIX
AND/OR MULCH INSTALLATION
APPROXIMATE LOCATION OF
CONSTRUCTION FENCING. CONTRACTOR
IS RESPONSIBLE FOR CREATING A
SECURE AND SAFE CONSTRUCTION SITE.
Item 1.3
Attachment 1
Item 1.3
Attachment 1
214
PLAYGROUND
SKATEPARK
PICNIC
SUNNYHILLS DR.
ALDERNEY
FIELD 1
FIELD 2
FIELD 3
ASPHALT PAVING,
(225 SF)
6 CD-1
ASPHALT PAVING
(2,070 SF)
6 CD-1
WOOD
HEADER
(150.33 LF)
5 CD-1
45'-8"
90'-2"
PROVIDE 5' Ø
LANDING AT TOP
OF PATH WITH
LESS THAN 2%
SLOPE ALL
DIRECTIONS
AC PATH TO HAVE
LESS THAN 2%
CROSS SLOPE
WOOD
HEADER
(56.5 LF)
5 CD-1
WOOD
HEADER
(79.5 LF)
5 CD-1
ASPHALT PAVING
(200 SF)
6 CD-1
EXISTING WELL HEAD MW-2B
PROTECT EXISTING
ELEC. CONDUIT.
VERIFY IN FIELD
PROTECT
EXISTING
DOMESTIC
WATER LINE.
PROTECT EXISTING
ELM TREE.
RESTROOM
45'-0" 34'-6"
51'-0"
5'-6"
7'-0" 36'-8"
19'-11" 9'-0"
SAWCUT AT EXISTING
PAVING TO ALLOW
CLEAN EDGE. NEW AC
TO BE FLUSH WITH
EXISTING, (TYP.)
147°44'
151°39'
START HEADER AT 'NEW' ENDPOST, ALIGN FIRST 162°28'
SECTION WITH REMAINING FOUL LINE FENCING.
20'-0"
28'-6"
11'-5"
11'-3"
19'-4"
10'-0"
R65'-1"
R52'-4"
R66'-3"
65'-1" 50'-7"
45'-7"
53'-9"
CP
CP
CP
48'-8"
51'-11"
29'-1"
R26'-8"
4'-4"
TENNIS
COURTS TENNIS
COURTS
BLEACHERS
WOOD
HEADER
(76 LF)
5 CD-1
14'-7"
EXISTING 4" SS LATERAL, VERIFY AND PROTECT.
21'-6"
17'-0"
35'-0"
12'-0"
12'-0"
EXISTING BELOW GRADE
SS MANHOLE, 18" BELOW
FINISHED GRADE (APPROX)
156'-5"
9'-4"
13'-3"
LIMIT OF NEW
INFIELD MIX, TYP.
LIMIT OF NEW
INFIELD MIX, TYP.
88°2'
90°37'
95°19'
96°17'
94°43'
93°7'
L-1
5 0' 15' 30'
North
LAYOUT PLAN
1. CONTRACTOR SHALL VERIFY EXISTING CONDITIONS AND DIMENSIONS IN THE FIELD PRIOR TO COMMENCING WORK. ALL DISCREPANCIES OR
QUESTIONS SHALL BE BROUGHT TO THE ATTENTION OF THE PROJECT COORDINATOR FOR RESOLUTION.
2. CONTRACTOR IS TO FINE GRADE AND BLEND INFIELD MIX MATERIAL AND CREATE A 'PLANAR' SURFACE. PROVIDE NEW INFIELD SURFACING AT CORNERS OF EACH FIELD PER THE DEMOLITION PLAN. SUBMIT SAMPLE OF MIX FOR APPROVAL. NEW INFIELD AREAS ARE TO BE 3" MIN. DEPTH INFIELD MIX OVER COMPACTED SUBGRADE, (92% MIN.).
3. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL STAKING OF PAVING AND HEADER IMPROVEMENTS.
4. CONTRACTOR SHALL NOT WILLFULLY PROCEED WITH CONSTRUCTION
AS DESIGNED WHEN IT IS OBVIOUS THAT UNKNOWN OBSTRUCTIONS
AND/OR SITE CONDITIONS EXIST THAT MAY NOT HAVE BEEN KNOWN DURING DESIGN. SUCH CONDITIONS SHALL BE IMMEDIATELY
BROUGHT TO THE ATTENTION OF THE TOWN PROJECT ENGINEER.
5. ALL UTILITY BOXES WITHIN PAVED AND LANDSCAPED AREAS ARE TO BE ADJUSTED AND/OR EXTENDED TO MEET NEW FINISHED GRADES.
6. CONTRACTOR TO BE RESPONSIBLE FOR HAVING TRAINED PERSONNEL FOR SWPPP, MONITORING AND ASSOCIATED REPORTS.
LAYOUT NOTES
LAYOUT PLAN
60'
Of 12 Sheets
Sheet Number
Drawing Title
1000 Sir Francis Drake Blvd.
San Anselmo, CA 94960
Athletic Field Turf
Renovation Project
Memorial Park
Project
Revisions
Date:
Consultants
Seal
CA License #2616
Fax
Phone 415-258-9580
415/258-9780
San Rafael, California 94901
1005 A Street, Suite 305
Job #:
All drawings and written material appearing herein
are the original unpublished work of Abey/Arnold
Associates and may not be used or duplicated in
any form without the written consent of
Abey/Arnold Associates.
June 22, 2022
2005
L A N D S C A P E A R C H IT E C T S C
a
S S O
b e y
A I A T E
ar n o l
S
d LAYOUT LEGEND
BASEBALL INFIELDS, TMT 'PAC BELL INFIELD FINES' OR EQUAL. RE-GRADE PER PLAN, MAINTAIN MINIMUM 3" DEPTH INFIELD MIX, (40 CUBIC YARD INFIELD MIX MATERIAL ALLOWANCE). FOLLOWING IRRIGATION AND GRADING OPERATIONS, REPAIR AND FINE GRADE INFIELD. PROVIDE
ADDITIONAL INFIELD SURFACING AT CORNERS TO CREATE NEW LIMIT OF SURFACING AS SHOWN ON PLAN. COMPACT TO 90%.
TALL FESCUE SOD and LIMIT OF SOIL PREPARATION, FINE GRADE TO MEET NEW GRADES INDICATED, (139,030 S.F.)
(SOD - WEST COAST TURF, 'WEST COASTER' TALL FESCUE OR EQ.) 3" DEPTH WOOD MULCH, (1,900 S.F.)
REDI GROW, GOLDEN NUGGETS, (916) 381-6063
ASPHALT PAVING
SAWCUT AT EXISTING PAVING
CENTER POINT OF LAYOUT RADIUS
WOOD HEADER
(HEADER AT AC PAVING TO BE INCLUDED IN PAVING COST)
CP
Item 1.3
Attachment 1
Item 1.3
Attachment 1
215
1.5%
1.4%
2%
1.5%
1.5%
2%
1%
1.2%
1%
2%
x 75.50
x 75.40
1.75%
0.75%
x 75.15
x 75.85
76 75
74 73
72 71
70 x RE 75.15 (ADJUST, R.E.)
71.60 1.5%
1.5%
2%
1.2%
70.80 x
x 75.75
75 76
1.5%
75.95 x
GB
TENNIS
COURTS
PLAYGROUND
SKATEPARK
PICNIC
SUNNYHILLS DR.
ALDERNEY
2%
4"D, 175 LF, S=1%
4"D, 210 LF, S=1%
4"D, 160 LF, S=1.8%
65 LF, 4"D, S=1%
4"D, 200 LF, S=1%
4"D, S=1%
FIELD 1
FIELD 2
FIELD 3
DRAIN BOX 4
CD-1
1.0%
1.5%
GB x 75.90
x 75.10
2%
32 L.F.- 8" SOLID SMOOTHWALL
HDPE DRAIN LINE, S=1%, SAWCUT AC,
TRENCH AND REPLACE AC PAVING
(MARIN COUNTY UNIFORM CONSTRUCTION
STANDARD NO. 330)
x IE 71.50
x IE 73.65
x IE 67.50
IE 69.35 x
IE 66.50 (IN) x
CO
CO
CO
CO
CO
CO
x IE 74.65
IE 72.55 x
x IE 72.15
x 74.90
x 79.45
x 79.60
x 79.90
x 79.60 2%
4.5%
DRAIN BOX
DI #2
RE- 74.40
IE, OUT-72.55
3 CD-1
48 L.F.- 8" SOLID SMOOTHWALL
HDPE DRAIN LINE, S=1%, CORE
INTO TOP OF EXISTING STORMDRAIN,
TOP OF PIPE, 71.0, GROUT ALL GAPS.
(MARIN COUNTY UNIFORM CONSTRUCTION
STANDARD NO. 295)
x IE 68.60
x IE 73.65
DRAIN BOX- DI #1:
RE- 69.85
IE, (OUT)- 66.95
IE, (IN, WEST)- 67.35
IE, (IN, NORTH)- 67.50
IE, (IN, EAST)- 66.95
4"D, 330 LF, S=1.5%
x 76.75
8"D, 48LF, S=1%
MAIN FIELD SUBSURFACE
DRAIN,330 L.F.
PROVIDE
THREADED
CAP AT DRAIN
END, TYP.
45 LF
EXISTING DRAIN BOX
x 70.50
4"D, S=1%
45 LF
x 74.50
IE 73.60 x
x 75.70
x 75.83
JUNCTION BOX
IE OUT- 71.20
JUNCTION BOX
IE OUT- 78.50
JUNCTION BOX
IE IN- 66.50
x CO- IE 72.65
x IE 71.00 CO (bg)
1 CD-1
CLEANOUT
BELOW GRADE
(2 TOTAL)
3 CD-1
CLEANOUT
(7 TOTAL)
2 CD-1
6"D, HDPE, 575 LF, MIN. S=1%
6"D, HDPE, 375 LF, MIN. S=1%
7 CD-1
STORAGE DRAINLINE
STORAGE DRAINLINE(ALT.4)
7 CD-1
8 CD-1
x IE 70.00
INFIELD SUBSURFACE
DRAIN, TYP. ALL FIELDS
1 CD-1
x 79.35
x 79.40
PROVIDE LANDING AT
TOP OF PATH WITH
LESS THAN 2% SLOPE
ALL DIRECTIONS
AC PATH TO HAVE
LESS THAN 2% CROSS
SLOPE LG-2
EXISTING WELL HEAD MW-2B
LOCATE AND PROTECT
475 LF OF 1.5" DIAM.
HDPE TYPE DR-9 FOR
WELL SUPPLY LINE,
CAP BOTH ENDS.
475 LF 1.25" SCH. 40
PVC ELEC. CONDUIT
WITH 6- #12 WIRE
FOR PUMP, SEE
SHEET I-1 & I-2
EXISTING ELEC. CONDUITS
CROSS AT TRENCH FOR DRAIN.
HAND DIG IN THIS AREA.
x IE 76.50
PROTECT EXISTING
ELEC. CONDUIT.
VERIFY IN FIELD
PROTECT
EXISTING
DOMESTIC
WATER LINE.
CO (bg)
PROTECT EXISTING
ELM TREE.
GB
3 CD-1
72.80 x
IE 72.25 x
x 76.15
x 75.50
73.50 x
x 71.65
LIMIT OF DRAINAGE PLAN ENLARGEMENT, CD-2- DETAIL 1
G-1
6 GRADING
0' 15' 30'
North
GRADING and DRAINAGE PLAN
1. CONTRACTOR SHALL VERIFY ALL GRADES, EXISTING CONDITIONS AND DIMENSIONS IN THE FIELD PRIOR TO COMMENCING WORK. ALL DISCREPANCIES OR QUESTIONS SHALL BE BROUGHT TO THE ATTENTION OF THE PROJECT COORDINATOR FOR RESOLUTION.
2. THE INTENTION OF THIS PLAN IS TO HAVE A BALANCED SITE, INCLUDING TRENCH SPOILS, NO IMPORT OR EXPORT OF SOIL IS REQUIRED. EXCLUDING MATERIALS REMOVED FOR INSTALLATION OF AC PAVING, WHICH IS TO BE OFF HAULED.
3. CONTRACTOR IS TO PROVIDE AN ALLOWANCE OF 40 CUBIC YARDS OF INFIELD MIX MATERIAL FOR TO ACCOMMODATE CHANGES IN GRADE AT THE INFIELD AREAS.
PROVIDE NEW INFIELD SURFACING AT CORNERS OF EACH FIELD PER PLAN. SUBMIT SAMPLE OF MIX FOR APPROVAL. NEW INFIELD AREAS ARE TO BE 3" MIN. DEPTH INFIELD MIX OVER COMPACTED SUBGRADE, (92% MIN.).
4. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL STAKING OF NEW CONTOURS, AND
MAKING THEMSELVES FAMILIAR WITH ALL UNDERGROUND UTILITIES, PIPES AND STRUCTURES. CONTRACTOR SHALL TAKE SOLE RESPONSIBILITY FOR COSTS INCURRED DUE TO DAMAGE AND REPLACEMENT OF SAID UTILITIES.
5. GRADING DUTIES, FOLLOWING INSTALLATION OF UNDERGROUND DRAINAGE AND
IRRIGATION EQUIPMENT, INCLUDE ROTOTILLING OF EXISTING TURF INTO ON SITE SOIL and SOIL PREPARATION, STAKING OF ALL CONTOURS, ESTABLISHMENT OF NEW
SUBGRADE ELEVATIONS (ALLOWING FOR SOIL PREPARATION AND SOD TURF
MATERIAL), SOIL PREPARATION, FINE GRADING OF PREPARED SOIL (ALLOWING FOR SOD THICKNESS).
6. CONTRACTOR SHALL NOT WILLFULLY PROCEED WITH CONSTRUCTION AS DESIGNED
WHEN IT IS OBVIOUS THAT UNKNOWN OBSTRUCTIONS AND/OR GRADE DIFFERENCES EXIST THAT MAY NOT HAVE BEEN KNOWN DURING DESIGN. SUCH CONDITIONS SHALL BE IMMEDIATELY BROUGHT TO THE ATTENTION OF THE ENGINEER.
7. ALL UTILITY BOXES WITHIN PAVED AND LANDSCAPED AREAS ARE TO BE ADJUSTED AND/OR EXTENDED TO MEET NEW FINISHED GRADES.
8. CONTRACTOR TO BE RESPONSIBLE FOR HAVING TRAINED PERSONNEL FOR SWPPP, MONITORING AND ASSOCIATED REPORTS.
GRADING/DRAINAGE NOTES
GRADING/DRAINAGE LEGEND
EXISTING ELEVATION
PIPE INVERT ELEVATION
RIM ELEVATION
FINISHED GRADE ELEVATION
+ 0.00
GB
DIRECTION OF
SURFACE FLOW
GRADE BREAK
EXISTING CONTOUR
PROPOSED CONTOUR
CLEANOUT - AT GRADE WITH BOX
CLEANOUT- BELOW GRADE WITH LOCATION WIRE
DRAIN BOX- PRECAST CONCRETE, 24", WITH PROTECTIVE COVER PUMP SUPPLY LINE, HDPE TYPE DR9, CAP BOTH ENDS
PUMP ELECTRICAL CONDUIT AND WIRE, (6- 12g, INSULATED SOLID COPPER) PERFORATED DRAIN LINE, (Smoothwall, HDPE)
S= SLOPE, D=INSIDE DIAMETER, LF= LINEAR FT
SOLID DRAIN LINE, (Smoothwall, HDPE)
S= SLOPE, D=INSIDE DIAMETER, LF= LINEAR FT
(FOR 'STORAGE DRAINLINES' UTILIZE IRRIGATION TRENCH WHEN POSSIBLE.
PIPE IS TO BE INSTALLED BELOW IRRIGATION MAINLINE AND/OR LATERAL) x 0.00
x 0.00 IE
90 4"D, 100 LF, S=1%
CO
DRAINAGE PLAN
60'
Of 12 Sheets
Sheet Number
Drawing Title
1000 Sir Francis Drake Blvd.
San Anselmo, CA 94960
Athletic Field Turf
Renovation Project
Memorial Park
Project
Revisions
Date:
Consultants
Seal
CA License #2616
Fax
Phone 415-258-9580
415/258-9780
San Rafael, California 94901
1005 A Street, Suite 305
Job #:
All drawings and written material appearing herein
are the original unpublished work of Abey/Arnold
Associates and may not be used or duplicated in
any form without the written consent of
Abey/Arnold Associates.
June 22, 2022
2005
L A N D S C A P E A R C H IT E C T S C
a
S S O
b e y
A I A T E
ar n o l
S
d
MATERIALS LEGEND
BASEBALL INFIELDS
TALL FESCUE SOD
WOOD MULCH
ASPHALT PAVING
x 0.00 RE
and
4"D, 100 LF, S=1%
CO (bg)
Item 1.3
Attachment 1
Item 1.3
Attachment 1
216
Of 12 Sheets
Sheet Number
Drawing Title
1000 Sir Francis Drake Blvd.
San Anselmo, CA 94960
Athletic Field Turf
Renovation Project
Memorial Park
Project
Revisions
Date:
Consultants
Seal
CA License #2616
Fax
Phone 415-258-9580
415/258-9780
San Rafael, California 94901
1005 A Street, Suite 305
Job #:
All drawings and written material appearing herein
are the original unpublished work of Abey/Arnold
Associates and may not be used or duplicated in
any form without the written consent of
Abey/Arnold Associates.
June 22, 2022
2005
L A N D S C A P E A R C H IT E C T S C
a
S S O
b e y
A I A T E
ar n o l
S
d
8"
HOLES FACED DOWN
NON WOVEN FABRIC,
MIRAFI 140N OR EQUAL;
ENVELOPE,OVERLAP AND
FOLD AT SEAM
4" SMOOTHWALL, PERF.
HDPE, S=0.5% MIN.
12" MIN.
FINISHED GRADE
INFIELD MIX TURF
NOTE: DEPTH OF PIPE VARIES
DEPENDING ON SLOPE REQURED.
1/2" DRAINROCK
2" MIN. AT SIDES
1'
0.5% MIN.
DIRECTION OF FLOW
HDPE SMOOTH WALL PERF. DRAINLINE,
see detail.
45 DEGREE ELL,
LINE SIZE
HDPE CAP
HDPE SOLID SMOOTHWALL
EXTENSION, AND
45 ELL, LENGTH
VARIES, SEE PLAN
CHRISTY B-1
VALVE BOX (10")
OR EQ. WIITH 'CLEANOUT'
PRINTED ON FIBRELITE LID
DRAIN ROCK
FINISHED GRADE
SUBGRADE, 90% RCP TYP.
TRAFFIC RATED GALV.
OR CAST IRON STEEL GRATE
24"X24", TRAFFIC
RATED PRECAST
CONCRETE DRAIN BOX
CONCRETE FLOOR AT DRAINBOX,
4" DEPTH SLOPE 2% MIN., FILL
ALL GAPS, SLOPE TO DRAIN
24"
NEW PIPE TO BE FLUSH
WITH INSIDE OF INLET
SURFACE GROUT ALL GAPS
1.5% MIN.
COMPACT
SUBGRADE,95%
HDPE SMOOTH
WALL, TYP.
NOTE:
1. CATCH BASIN: PRECAST
NEWCASTLE OR EQ.
TURF
DRAIN SAFETY PAD,
'MARKERS INC.' OR EQUAL
866-716-6273
4 DRAIN BOX
2 CLEAN OUT
1 SUBSURFACE DRAINAGE
CD-1
7 CONSTRUCTION
DETAILS
5 6
WOOD HEADER
1x4x18
CEDAR
OR RDWD
2X6 HEADER
4- 2" DECK SCREWS
PER SPLICE
2X6 CEDAR OR RDWD HEADER
18"- 2X2 CEDAR OR
REDWOOD STAKES 4' O.C.
OR 24" STEEL FORM STAKE
2- 2-1/2" DECK SCREWS PER STAKE
2"
PLAN SECTION INFIELD SUBSURFACE DRAIN
3 CLEAN OUT- BELOW GRADE INSTALLATION
HDPE SMOOTH WALL SOLID DRAINLINE
LINE SIZE X 4",
45° WYE (IN LINE)
OR ELL (END LINE)
HDPE CAP
HDPE SOLID SMOOTHWALL
EXTENSION, (4"Ø) WRAPPED
WITH 48" OF#14 BARE COPPER
WIRE, EXT. LENGTH VARIES
CONCRETE
VALVE BOX
(10" ROUND)
WITH
'CLEANOUT'
PRINTED ON
FIBRELITE LID
DRAIN ROCK
FINISHED GRADE
SUBGRADE, 90% RCP TYP.
16" MIN.
7 ASPHALT PATHWAY
ASPHALT PAVING
COMPACT SUBGRADE
TO 95% RCP
CLASS II
AGG. BASE,
COMPACT
TO 95%RCP
3"
6"
NOTES:
1. ASPHALT TO BE CALTRANS
STAND PLAN, 1
2 " MINUS, 3"
MIN. DEPTH.
2. SEE GRADING PLAN FOR
DIRECTION OF DRAINAGE.
3. WHERE NEW ASPHALT
PAVING ABUTS AN UNEVEN
EDGE AT EXISTING PAVING,
SAWCUT EXISTING PAVING
AS REQUIRED TO CREATE A
SMOOTH TRANSITION. FINISH
SURFACE SHALL BE FLUSH
WITH EXISTING.
FINISH GRADE:
1" @ TURF
.
2X8 HEADER IN
LOCATIONS WHERE
NO STRUCTURE OR
PAVING EXISTS
2'
24" LENGTH GRADE
STAKE, 36" O.C., USE 2-
2" GALV. DECK SCREWS
PER STAKE TO ATTACH
TO HEADER
STORAGE DRAINLINE AND JUNCTION BOX
0.5% MIN.
DIRECTION OF FLOW
HDPE SMOOTH WALL DRAINLINE
PROVIDE ALL HDPE TRANSITION AND
ELL FITTINGS.
HDPE CAP
CONCRETE TRAFFIC RATED VALVE BOX (12" X18")
OR EQ. WITH 'STORM DRAIN' PRINTED ON
CONCRETE LID. STACK 2 BOXES IF NECESSARY.
DRAIN ROCK
FINISHED
GRADE
SUBGRADE,
90% RCP TYP.
8 'MAIN FIELD' SUBSURFACE DRAINAGE
12"
1'
1/2" DRAINROCK
NON WOVEN FABRIC,
MIRAFI 140N OR EQ.,
ENVELOPE,OVERLAP
AND
FOLD AT SEAM
4" SMOOTHWALL, PERF.
HDPE, S=0.5% MIN.
FINISHED GRADE OF TURF
2"
Item 1.3
Attachment 1
Item 1.3
Attachment 1
217
TENNIS COURTS
4"D, 160 LF, S=1.8%
4"D, S=1%
4 DRAIN BOX
CD-1
32 L.F.- 8" SOLID SMOOTHWALL
HDPE DRAIN LINE, S=1%, SAWCUT
AC, TRENCH AND REPLACE AC
PAVING. (MARIN COUNTY UNIFORM
CONSTRUCTION STANDARD NO. 330)
x IE 67.50
IE 66.50 (IN) x
CO
DRAIN BOX- DI #1:
RE- 69.85
IE, (OUT)- 66.95
IE, (IN, WEST)- 67.35
IE, (IN, NORTH)- 67.50
IE, (IN, EAST)- 66.95
4"D, 330 LF, S=1.5%
45 LF
EXISTING 36" SQ. DRAIN BOX
JUNCTION BOX
IE IN- 66.50
6"D, HDPE, 575 LF, MIN. S=1%
6"D, HDPE, 375 LF, MIN. S=1%
STORAGE DRAINLINE (ALT.4)
STORAGE DRAINLINE
x IE 70.00
EXISTING ELEC. CONDUITS
CROSS AT TRENCH FOR DRAIN.
HAND DIG IN THIS AREA.
3 CD-1
APPROXIMATE LOCATION
OF FUTURE WATER TANK
1.25"Ø, SCH40 PVC ELEC CONDUIT
1.5"Ø, HDPE PUMP SUPPLY LINE
JUNCTION BOX
IE OUT- 78.50
7 CD-1
7 CD-1
2 SHARED TRENCH
-
CD-2
8 CONSTRUCTION
0' 5' 10'
North
GRADING and DRAINAGE PLAN ENLARGEMENT
GRADING/DRAINAGE LEGEND
EXISTING ELEVATION
PIPE INVERT ELEVATION
RIM ELEVATION
FINISHED GRADE ELEVATION
+ 0.00
GB
DIRECTION OF
SURFACE FLOW
GRADE BREAK
EXISTING CONTOUR
PROPOSED CONTOUR
CLEANOUT - AT GRADE WITH BOX
CLEANOUT- BELOW GRADE WITH LOCATION WIRE
DRAIN BOX- PRECAST CONCRETE, 24", WITH PROTECTIVE COVER PUMP SUPPLY LINE, HDPE TYPE DR9, CAP BOTH ENDS
PUMP ELECTRICAL CONDUIT AND WIRE, (6- 12g, INSULATED SOLID COPPER) PERFORATED DRAIN LINE, (Smoothwall, HDPE)
S= SLOPE, D=INSIDE DIAMETER, LF= LINEAR FT
SOLID DRAIN LINE, (Smoothwall, HDPE)
S= SLOPE, D=INSIDE DIAMETER, LF= LINEAR FT
(FOR 'STORAGE DRAINLINES' UTILIZE IRRIGATION TRENCH WHEN POSSIBLE.
PIPE IS TO BE INSTALLED BELOW IRRIGATION MAINLINE AND/OR LATERAL) x 0.00
x 0.00 IE
90 4"D, 100 LF, S=1%
CO
DETAILS
20'
Of 12 Sheets
Sheet Number
Drawing Title
1000 Sir Francis Drake Blvd.
San Anselmo, CA 94960
Athletic Field Turf
Renovation Project
Memorial Park
Project
Revisions
Date:
Consultants
Seal
CA License #2616
Fax
Phone 415-258-9580
415/258-9780
San Rafael, California 94901
1005 A Street, Suite 305
Job #:
All drawings and written material appearing herein
are the original unpublished work of Abey/Arnold
Associates and may not be used or duplicated in
any form without the written consent of
Abey/Arnold Associates.
June 22, 2022
2005
L A N D S C A P E A R C H IT E C T S C
a
S S O
b e y
A I A T E
ar n o l
S
MATERIALS LEGEND d
BASEBALL INFIELDS
TALL FESCUE SOD
WOOD MULCH
ASPHALT PAVING
x 0.00 RE
4"D, 100 LF, S=1%
CO (bg)
2 1
SHARED TRENCH
NOTES:
1. INSTALL 3" WIDE DETECTABLE WARNING TAPE 6" MIN. ABOVE MAINLINE.
2. SALVAGED EXCAVATED FILL COMPACTED TO ORIGINAL DENSITY IN ALL LANDSCAPED AREA, ALL OTHER AREAS SHALL BE AT 95% COMPACTION.
3. IN THE EVENT OF AN IRRIGATION LINE CONFLICTING WITH A DRAIN LINE, THE DRAIN LINE HAS PRIORITY. IF PROPER COVERAGE CANNOT BE
ATTAINED ABOVE THE DRAIN LINES, THE IRRIGATION PIPES AND SLEEVES WILL BE INSTALLED BENEATH THE DRAIN LINE WITH 2" MIN. SEPARATION. 4"
1'
24"
18"
IRRIG.
LATERAL
L.V. WIRING IN
CONDUIT, TYP.
MAINLINE
TYP.
6" 'STORAGE'
DRAINLINE
1" PUMP
SUPPLY LINE
2"
SHARED TRENCH- W/O PERF DRAIN
IRRIG LATERAL
IRRIG MAIN
FIELD PERF DRAIN
6" STORAGE
L.V. WIRING
WELL ELEC. CONDUIT
WELL WATER SUPPLY
3'-6"
2'
SHARED TRENCH- WITH PERF DRAIN
1'-6"
2'
3' 3'-1"
DRAIN LINE
IN CONDUIT
CL2 PERM BACKFILL
SAND BACKFILL
Item 1.3
Attachment 1
Item 1.3
Attachment 1
218
3" MAIN
5 2" 0.50
4 2" 0.55
61.5 gpm
2" 0.61
15.2 gpm
1.5" 0.2
2" 1.28
49.2 gpm 2" 1.20
6 2" 1.20
61.5 gpm
2" 0.60
7 2" 0.67 8
2" 0.46 2" 1.12
15.2 gpm
1.5" 0.13
9 2" 1.12
10 2" 0.60
11 2" 0.64
12 2" 0.56
14 15
13 16
61.5 gpm
49.2 gpm
61.5 gpm
61.5 gpm
61.5 gpm
61.5 gpm
61.5 gpm
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
1.5"
2"
2"
2"
2"
2"
2"
2"
2"
2"
2" 2" 2"
1.5"
1.5"
1.5"
1.5"
2.5"
2.5" 2.5"
2.5"
2.5"
2.5"
2.5"
2"
2"
STORM DRAIN AND
SANITARY SEWER, POTHOLE
TO VERIFY DEPTHS.
TENNIS
COURTS
SKATEPARK SUNNYHILLS DR.
ALDERNEY
1.5"
2.5"
1.5"
FIELD 1
FIELD 2
FIELD 3
THRUST
BLOCK
THRUST
BLOCK
THRUST
BLOCK
THRUST
BLOCK
1.5"
1.5"
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
M
2" 1.5"
1.5"
1.5" 6" sleeve
1 2
3 15.2 gpm
1.5" 0.13
49.2 gpm
49.2 gpm
61.5 gpm
3" MAIN
EXISTING
DOMESTIC
WATER LINE,
PROTECT
DIRECTIONAL
BORE FOR
SLEEVE, (locate
existing storm drain)
3" MAIN
61.5 gpm
49.2 gpm
1.5"
2"
2"
1.5"
1.5" 2"
1.5" 2"
2"
EXISTING WELL HEAD MW-2B
475 LF OF 1.5"Ø HDPE TYPE DR-9 FOR
WELL SUPPLY LINE, CAP BOTH ENDS.
(ALT.3), AND 475 LF OF 1.25Ø SCH. 40
PVC ELEC. CONDUIT WITH 6- #12 WIRE
FOR PUMP, (ALT.3)
END WELL COND. AND
HDPE PINE IN CONC.
VALVE BOX
BELOW GRADE SANITARY
SEWER MH, POTHOLE
TO VERIFY DEPTH.
I-1
9 North
IRRIGATION PLAN
IRRIGATION PLAN
Of 12 Sheets
Sheet Number
Drawing Title
1000 Sir Francis Drake Blvd.
San Anselmo, CA 94960
Athletic Field Turf
Renovation Project
Memorial Park
Project
Revisions
Date:
Consultants
Seal
CA License #2616
Fax
Phone 415-258-9580
415/258-9780
San Rafael, California 94901
1005 A Street, Suite 305
Job #:
All drawings and written material appearing herein
are the original unpublished work of Abey/Arnold
Associates and may not be used or duplicated in
any form without the written consent of
Abey/Arnold Associates.
June 22, 2022
2005
L A N D S C A P E A R C H IT E C T S C
a
S S O
b e y
A I A T E
ar n o l
S
d
LATERAL LINE SIZING CHART (unless larger size is noted)
SPRINKLER TYPE GALLONS PER MINUTE
19-25
26-45
11-18
1-5
6 -10
1-1/2"
1-1/4"
2"
3/4"
1"
PIPE SIZE
45-65 2-1/2"
65-110 3"
SPRAYS & ROTORS
MATCHLINE- (SEE SHEET I-2)
0' 10' 20' 40'
Item 1.3
Attachment 1
Item 1.3
Attachment 1
219
2" 1.09
1.5" 0.49
2" 0.59
2" 0.64
2" 1.17
26 28.25 gpm
1.5" 0.34
17.0 gpm 18.0 gpm
1" 0.64
26.75 gpm
1.5" 0.78
61.5 gpm
61.5 gpm
10.5 gpm
1" 0.77 1" 0.33
C
EXISTING DOMESTIC
WATER LINE, PROTECT
1.5"
1.5"
2"
2"
1.5"
2"
2.5"
PLAYGROUND PICNIC
AREA
2.5"
1.5"
THRUST
BLOCKS
THRUST
BLOCK
PROVIDE 150 LF OF 2" MAIN.
TIE INTO EXISTING 2" MAINLINE
SUPPLY FOR ELDERS GARDEN
HS
HS
2" MAIN
PROVIDE NEW RB FD-101 DECODERS
FOR ALL 3 EXISTING RCV'S AT THE
ELDERS GARDEN, UTILIZE EXISTING
RCV'S AND CONTROL WIRE TO
CONNECT TO NEW CONTROLLER IN
RESTROOM UTILITY AREA.
RCV #'S TO BE 28, 29 AND 30
RESTROOMS
1.5"
SANITARY SEWER, POTHOLE
TO VERIFY DEPTHS.
.75
.75
1.0 1.0
1.5 2.5
2.5 1.5
2.0 3.0
2.5 2.5
2.5 2.5 2.5
2.5 2.5
RS
1.0 1.0
1.5 2.0
2.0 2.0
2.0 1.5
2.0 2.0
2.0 .75
1.5 2.5 2.5
2.5 1.0
1.0 2.0
2.0 2.0
2.0 2.0
3.0 2.0
2.0 2.0
2.0 2.0
2.5 1.5
1.0 .75
1.0 .75
1.5 1-1/2"
2"
.75
20 19
18 17
21 23 24 25 27
2.5 PARKING
15.2 gpm
1.5" 0.13
22 2.5"
61.5 gpm
1.5"
2"
61.5 gpm
61.5 gpm
EXISTING 2" MAINLINE
SUPPLY FOR ELDERS GARDEN
EXISTING VALVES
FOR ELDERS GARDEN
GROUND ROD
INSTALLATION
3" MAIN
PROTECT (E) ELEC. COND.
BETWEEN RR AND FIELD 3.
EXISTING WELL HEAD MW-2B
I-2
10 0' 10' 20'
North IRRIGATION PLAN
IRRIGATION PLAN
40'
IRRIGATION LEGEND
SYMBOL DESCRIPTION MANUFACTURER MODEL SIZE
ISOLATION VALVE, (RES. SEAT GATE) KENNEDY
C CONTROLLER RAINBIRD
STREAM ROTOR HEAD HUNTER I-40-06-SS NOZZLE 13
60 STATION
EXISTING BACKFLOW PREVENTER, WILKINS 875XL 2"
RAIN SENSOR RAINBIRD
LSP-1TURF M10008
FLOW SENSOR and MASTERVALVE RAINBIRD/SUPERIOR FS200B / 3100- W/ RB DECODER 2"
AUTOMATIC VALVE
LATERAL LINE
NEW MAIN LINE
RAINBIRD
SCHEDULE 40
EFB-CP-IVM-PRS-D
SEE PLAN and CHART
SEE PLAN
SEE PLAN
1 45.0 gpm
1.85 GALLONS PER MINUTE
VALVE NUMBER
VALVE SIZE
CONTROL WIRE 2 WIRE - RAINBIRD MAXI CABLE
QUICK COUPLING VALVE RAINBIRD 44 NP
SCHEDULE 40
1" PRECIP. RATE, (IN./HR.)
ROTOR HUNTER PGJ SEE PLAN
KS-FW 8597 SS
EXIST. PRESSURE REDUCER, REINSTALL ZURN/WILKINS 500-XLFC Of 12 Sheets
Sheet Number
Drawing Title
1000 Sir Francis Drake Blvd.
San Anselmo, CA 94960
Athletic Field Turf
Renovation Project
Memorial Park
Project
Revisions
Date:
Consultants
Seal
CA License #2616
Fax
Phone 415-258-9580
415/258-9780
San Rafael, California 94901
1005 A Street, Suite 305
Job #:
All drawings and written material appearing herein
are the original unpublished work of Abey/Arnold
Associates and may not be used or duplicated in
any form without the written consent of
Abey/Arnold Associates.
June 22, 2022
2005
L A N D S C A P E A R C H IT E C T S C
a
S S O
b e y
A I A T E
ar n o l
S
d
STREAM ROTOR- HIGH SPEED OPP. NOZ. HUNTER I-40-06-ON-SS-HS NOZZLE -18 2"
3"
THRUST BLOCK AT MAIN LINE
LATERAL LINE SIZING CHART (unless larger size is noted)
SPRINKLER TYPE GALLONS PER MINUTE
19-25
26-45
11-18
1-5
6 -10
1-1/2"
1-1/4"
2"
3/4"
1"
PIPE SIZE
45-65 2-1/2"
65-110 3"
SPRAYS & ROTORS
IRRIGATION NOTES
1. THE IRRIGATION SYSTEMS INDICATED IN THESE DRAWINGS REQUIRES THE DEMOLITION OF THE EXISTING SYSTEM AND THE INSTALLATION OF ALL NEW MAIN LINES, LATERAL LINES, ROTOR HEADS, ISOLATION VALVES, QCV'S, CONTROLLER, 2-WIRE CABLE AND MASTERVALVE/FLOW SENSOR. ALSO INCLUDED IS THE REMOVAL AND RE-INSTALLATION OF THE BACKFLOW
PREVENTER AND PRESSURE REDUCING DEVICE WITH NEW PIPE, FITTINGS FROM THE METER TO SAID DEVICES, CONCRETE AND ENCLOSURE.
2. PROVIDE INSTALLATION BY PERSONS FAMILIAR WITH IRRIGATION WORK AND UNDER THE SUPERVISION OF A QUALIFIED SUPERVISOR.
3. OBTAIN THE PERMITS REQUIRED AND PROVIDE LABOR AND MATERIALS NECESSARY TO FULLY COMPLETE THE WORK IN ACCORDANCE WITH THE DRAWINGS AND THE SPECIFICATIONS.
4. LOCATE AND PROTECT NEW AND EXISTING UTILITIES PRIOR TO EXCAVATION.
5. DO NOT DAMAGE EXISTING UTILITIES PAVING OR STRUCTURES, CONTRACTOR TO PROVIDE REPAIRS TO ANY DAMAGED ITEMS AT NO ADDITIONAL COST TO THE TOWN.
6. REMOVE DEBRIS AND ACCUMULATION OF DEBRIS AS A RESULT OF IRRIGATION CONSTRUCTION FROM THE SITE AND LEAVE
AREA IN A CLEAN CONDITION ACCEPTABLE TO TOWN'S REPRESENTATIVE
7. THESE DRAWINGS ARE DIAGRAMMATIC. EQUIPMENT SHOWN IN PAVING IS FOR CLARITY ONLY, INSTALL ALL SPECIFIED EQUIPMENT IN PLANTING AREAS. PLEASE NOTE THAT THE FLOW SENSOR AND MASTER VALVE ARE SHOWN IN AN AREA CONTAINING EXISTING UTILITIES AND THE NEW MAIN LINE. CONTRACTOR IS TO ADJUST LOCATIONS AS REQUIRED TO INSTALL NEW EQUIPMENT PER DETAILS AND SPECFICATIONS.
8. SPLICING OF 24 VOLT WIRES IS NOT PERMITTED.
9. PLASTIC VALVE BOXES ARE TO BE GREEN IN COLOR WITH BOLT DOWN, NON-HINGED COVER WITH VALVE NUMBERS MARKED PER SPECIFICATION. BOX BODY SHALL HAVE KNOCK OUTS. MANUFACTURER: RAINBIRD, CARSON, NDS OR APPROVED EQUAL.
10. FLUSH ALL PIPE OF ALL DELETERIOUS MATERIAL.
11. CONTRACTOR TO PROVIDE PRESSURE TESTS FOR MAINLINE, (200 PSI, 2 HOURS) AFTER INSTALLATION OF VALVES.
12. THIS IRRIGATION SYSTEM IS DESIGNED TO OPERATE AT 60 PSI. MAXIMUM FLOW RATE IS 65.0 GPM.
15. ALL SLEEVES INSTALLED AS A PART OF THIS CONTRACT ARE TO HAVE MINIMUM COVERAGE OF 18" AND EXTEND BEYOND THE BACK OF CURB 12" AT MEDIANS AND 12" BEYOND THE BACK OF SIDEWALK OR CURB AT ROADSIDES. MARK LOCATION OF SLEEVE TERMINUS WITH A VALVE BOX.
13. ALL EXISTING and PROPOSED UTILITY IMPROVEMENTS, INCLUDING BUT NOT LIMITED TO,PG&E,TELEPHONE, LIGHTING, AND/OR, DRAINAGE SHALL BE LOCATED AND VERIFIED PRIOR TO INSTALLATION OF ANY IRRIGATION EQUIPMENT. UTILITIES
DAMAGED DURING THE EXECUTION OF THIS CONTRACT ARE TO BE REPAIRED AND OR REPLACED TO THEIR ORIGINAL CONDITION.
ESP-LXIVM-IQ4 W/ NCC CARTRIDGE
2-WIRE SURGE PROTECTOR(Ground Rod) RAINBIRD
RS RSD-CEx
SLEEVE PVC OR HDPE (SMOOTHWALL)
MANUF.
PRECIP RATE
0.55-0.68 IN/HR (PART CIR)
PIPE AND WIRE
IRRIGATION HEADS
HS STREAM ROTOR HEAD-HIGH SPEED HUNTER I-40-06-SS-HS NOZZLE 13 PVC
PVC- Non Potable Purple Pipe
0.42-0.49 IN/HR
0.91-1.05 IN/HR (PART CIR.)
1.07-1.24 IN/HR
0.46-0.53 IN/HR (FULL CIR.)
REINSTALL. PROVIDE NEW ENCLOSURE STRONGBOX BC-45CR- DARK GREEN M MMWD METER (EXISTING) 2"
HS
MATCHLINE- (SEE SHEET I-1)
NOTES & LEGEND
0.26-0.34 IN/HR (FULL CIR)
ELEC. CONDUIT AND WIRE SCHEDULE 40PVC 1.25" DIAM.
WELL SUPPLY LINE DR9 HDPE 1.5" DIAM.
(TO CONTAIN 6 12g- INSULATED SOLID CORE WIRES)
EXISTING DOMESTIC WATER PVC VERIFY DEPTH AND LOCATION.
Item 1.3
Attachment 1
Item 1.3
Attachment 1