1 9
1 5
CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: May 15, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Lynn Merrill, Director of Public Works, Operations and
Maintenance
Department: Public Works
Subject: Award of Agreement for Construction of Clean
California Grant 4th Street Beautification and
Landscape Project SS 22-008 (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of an Agreement with SDC Engineering, Inc. in the amount of $340,617.30 for the Clean California Grant 4th Street Beautification and Landscape (Project); and
2. Authorize the project construction, construction contingencies, and construction management costs in the total amount of $40,000 for construction of the Project; and
3. Authorize the City Manager or designee to execute all documents with SDC Engineering, Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Executive Summary:
Awarding the Agreement for construction of the Project would allow for the construction of beautification and landscape improvements in a 4 th Street alley located in downtown San Bernardino. The Agreement would allow the City to issue SDC Engineering, Inc. a Notice to Proceed, initiating the process to construct the improvements. The agreement will include SDC Engineering’s base bid of $340,617.30. Additional funds are recommended for construction contingencies in the amount of $40,000. The total cost of construction and construction contingencies is $380,617.30.
1 9
1 5
Background
The Clean California Local Grant Program (“Program”) was a competitive statewide program created to beautify and clean up local streets and roads, tribal lands, parks, pathways, transit centers, and enhance public spaces. Assembly Bill 149 (SEC. 16) created the Clean California Local Grant Program of 2021 and was codified under Streets and Highway Code §91.41. The program is one part of the $1.1 billion-dollar Clean California initiative that takes direct aim at the time and resources by Caltrans and its partners collecting, recycling, and disposing of litter and hazardous waste.
The Clean California Local Grant Program, administered by the California Department of Transportation (Caltrans), will provide approximately $296 million as part of a two- year program to beautify and improve streets, tribal lands, parks, pathways, and transit centers to improve spaces for walking and recreation with all funds to be expended by June 30, 2023. Each grant shall not exceed five million dollars. There is no minimum award. Applicants must be local or regional public agencies, transit agencies, or tribal governments. It was determined that the City was able to comply with all of the grant conditions and was awarded funding in the amount of $722,772. The acceptance of the grant was approved by the Mayor and the City Council on August 3, 2022.
The project was first advertised on November 21, 2023, on PlanetBids. A sealed Bid was received and opened on December 12, 2023. On January 17, 2024, the Mayor and City Council rejected the bid received from Diamond Construction and Design in the amount of $979,460.75.
Discussion
The Project was re-advertised for public bidding on March 19, 2024, on PlanetBids, the City Website, and in the San Bernardino Sun on March 27, 2024, and April 1, 2024.
Five sealed bids were received, and opened on April 18, 2024, as follows:
Bidder City Base Bid
AEC Moreno Corporation San Bernardino, CA $449,536.00
C.S. Legacy Inc. Walnut, CA $524,650.91
Preferred General
Services
Bloomington, CA $560,271.93
SDC Engineering Inc. Laguna Hills, CA $340,617.30
Vido Samarzich, Inc. Rancho Cucamonga, CA $417,893.00
Staff has reviewed the bid package and determined that SDC Engineering Inc. of Laguna Hills, California, is the lowest responsible and responsive bidder with a total base bid amount of $340,617.30.
1 9
1 5
In addition to these construction costs, staff anticipate the need for a construction contingency amount to provide for any unforeseen work in the amount of $40,000.
The total cost of construction and construction contingencies is $380,617.30.
The remaining grant fund balance of $459,577.20 is sufficient to cover the construction of the Project.
2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No. 3 Improved Quality of Life by improving the City’s appearance, cleanliness, and attractiveness.
Fiscal Impact
There is no General Fund impact associated with this action. There is sufficient funding provided by the Clean California Grant for this project.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of an Agreement with SDC Engineering, Inc. in the amount of $340,617.30 for the Clean California Grant 4th Street Beautification and Landscape (Project); and
2. Authorize the project construction, construction contingencies, and construction management costs in the total amount of $40,000 for construction of the Project; and
3. Authorize the City Manager or designee to execute all documents with SDC Engineering, Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Attachments
Attachment 1 Agreement with SDC Engineering, Inc.
Attachment 2 Bid Tabulation
Attachment 3 Bid Proposal
Attachment 4 Location Maps
Ward:
Ward 1
Synopsis of Previous Council Actions:
January 19, 2022 Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2022-07, approving submittal of application for Clean California Local Grant Program. 1 9
1 5
August 3, 2022 Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2022-174, accepting funds from the Clean California Local Grant Program.
January 17, 2023 Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2024-021, rejecting construction bids for the Clean California Local Grant Program for the 4 th Street Alley Beautification Project.