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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: May 15, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Lydie Gutfeld, Director of Parks, Recreation & Community Services
Department: Parks, Recreation & Community Services
Subject: Accept the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoors Access for All Act
Per Capita Grant Award for Hernandez Community
Center Gymnasium Project (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt resolution 2024-106:
1. Authorizing the City Manager or his designee to accept the award for California Drought, Water, Parks, Climate, Coastal Protection, and Outdoors Access for All Act Per Capita Grant Award for Hernandez Community Center Gymnasium Project, for the amount of $177,952;
2. Authorizing the City Manager or his designee to conduct all negotiations, signing, and submittals of necessary documents to receive Per Capita Grant awards; and
3. Authorizing the Director of Finance and Management Services to amend the FY 2023/24 Operating Budget in the amount of $177,952 in both revenue and expenditures to appropriate the Per Capita Grant Award.
Executive Summary
The Parks, Recreation and Community Services Department received notification of intent to award the California Drought, Water, Parks, Climate, Coastal Protection and Outdoors Access for All Act Per Capita Grant for the Hernandez Community Center Gymnasium Project in the amount of $177,952. The Per Capita funds will be used to pay for the installation of the gymnasium floor renovation and restriping. 2 0
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Background
The California Natural Resources Agency Department of Parks and Recreation Office of Grants and Local Services contacted Parks, Recreation and Community Services (PRCS) staff regarding a miscommunication in regards to unallocated funds in 2019.
Staff were notified of $177,952 to the city for the Per Capita Grant Program in Phase 1 of the Prop 68 grants. Department staff were granted an extension to submit the application for funding and this was completed in March 2022. This report is intended to accept the award and move forward with project completion. The funds need to be allocated to ensure the project can be completed with the Per Capita Funds in 2023- 2024.
Discussion
The Prop 68 General Per Capita Grant Program is a competitive grant program with up to $185 million in funding to be distributed through a single round of awards. Funds are available for local park rehabilitation, creation, and improvement grants to local governments on a per capita basis. Grant recipients are encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors (PRC §80061(a)).
Due to a quick turnaround timeline requested by the grantor, staff recommended the design and installation of the Nicholson Park perimeter fencing with pillars and park entry archway to be completed with the allocation of Per Capita funds. However, the design for the archway was included in the costs of design through the ARPA funding appropriated for the park design and construction. Staff were notified by The California Natural Resources Agency Department of Parks and Recreation Office of Grants and Local Services that funds could be transferred to another project that was ready to be completed.
The RFP for contractor to complete the gymnasium floor renovation is currently underway and estimated to cost around $185,000. The funding from the per capita will cover the majority of the project while additional funding from staff savings in FY 23-24 are intended to be used complete the project. The California Natural Resources Agency Department of Parks and Recreation Office of Grants and Local Services requires the City to approve allocation of grant funds prior to awarding a contract for renovation.
2021-2025 Strategic Targets and Goals
This request aligns with Key target 3c. Improved Quality of Life - Constantly evaluate public safety service delivery models to enhance the quality of service. If approved, the grant application will leverage State funding to support the implementation of major improvements at the City’s community centers including Hernandez Gymnasium that have been identified through engagement with the community, and reflect the needs of the park users and surrounding community.
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Fiscal Impact
The FY 2023/24 Operating Budget will be amended in the amount of $177,952 in both revenues and expenditures. There will be no impact to the General Fund with this item.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt resolution 2024-106:
1. Authorizing the City Manager or his designee to accept the award for California Drought, Water, Parks, Climate, Coastal Protection and Outdoors Access for All Act Per Capita Grant Award for Hernandez Community Center Gymnasium Project, for the amount of $177,952;
2. Authorizing the City Manager or his designee to conduct all negotiations, signing, and submittals of necessary documents to receive Per Capita Grant awards; and
3. Authorizing the Director of Finance and Management Services to amend the FY 2023/24 Operating Budget in the amount of $177,952 in both revenue and expenditures to appropriate the Per Capita Grant Award.
Attachments
Attachment 1: Resolution 2024-106 Accept Per Capita Funds for Hernandez Community Center Gymnasium
Attachment 2: Per Capita Contract – Hernandez Community Century Gymnasium Ward:
First Ward
Synopsis of Previous Council Actions:
On March 16, 2022, the Mayor and City Council adopted Resolution 2023-XXX approving the application for the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoors Access for All Act if 2018 Per Capita Program for the Nicholson Park Project.