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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Helen Tran, Mayor
Department: Mayor's Office
Subject: Pre-Approval of Mayor’s Reimbursable Travel for FY 2024/2025 - Yale Mayors College & 151st CEO Caucus
(All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, pre-approve the Mayor’s reimbursable travel to Yale Mayors College & 151st CEO Caucus for Fiscal Year 2024/25.
Executive Summary:
The Mayor is requesting the approval of travel to attend the Yale Mayors College & 151st CEO Caucus from March 9 – March 11, 2025. The Mayor is requesting a reimbursable estimated cost of $550.00 to be used for airfare to attend the conference, which will be reimbursed by Yale School of Management. There is no fiscal impact to the Mayor’s annual budget for meetings and conferences.
Background
On August 18, 2021, the Mayor and City Council adopted Resolution 2021-212, adopting the Travel Authority and Expense Policy that requires all mayoral and council travel to be preapproved by the Mayor and City Council.
On August 7, 2024, the Mayor and City Council approved travel for elected officials to attend all events sponsored by the following organizations during FY 2024/24:
•California League of Cities (“Cal Cities”)
•National League of Cities (“NLC”)
•Southern California Association of Governments (“SCAG”) •San Bernardino County Transportation Authority (“SBCTA”) •US Conference of Mayors
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•International Council of Shopping Centers (“ICSC”)
•International City/County Management Association (“ICMA”) Discussion
The Travel Authority and Expense Policy adopted by the Mayor and City Council requires preapproval by the Mayor and City Council for any travel by an elected official. The Mayor is requesting to attend the Yale Mayors College & 151st CEO Caucus from March 9 – March 11, 2025 in Washington, DC.
Registration Comped
Estimated Airfare $550*
Estimated Hotel Comped
Total Cost $550*
*Prior to reimbursement
2021-2025 Strategic Targets and Goals
This item aligns with Key Target No. 1d: Improved Operational and Financial Capacity - Create a framework for spending decisions.
Fiscal Impact
There is no financial impact to the pre-approval of travel for FY 2024/25. Each Councilmember has an annual budget for meetings and conferences of $6,600 and the Mayor has a budget of $6,600.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, pre-approve the Mayor’s specified travel for Fiscal Year 2024/25.
Attachments
Attachment 1 – Travel Authority and Expense Policy
Attachment 2 – Yale Mayors College & 151st CEO Caucus Invitation Attachment 3 – Yale Mayors College & 151st CEO Caucus Confirmation Attachment 4 – Estimated Flight Cost
Ward:
All Wards
Synopsis of Previous Council Actions:
August 7, 2024 Mayor and City Council pre-approved travel for elected officials for FY 2024/24.
August 18, 2021 Mayor and City Council adopted Resolution No. 2021-212 approving the revised Travel Authority and Expense Policy retroactive to July 21, 2021.
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July 22, 2021 Mayor and City Council adopted Resolution No. 2021-164 approving the Travel Authority and Expense Policy, and
repealing Resolution Nos. 9151 and 89-100.
February 3, 2021 Mayor and City Council provided conceptual support for the development of a comprehensive administrative policy
manual to ensure that City employees and appointed
officials are operating under a clear set of guidelines that govern the City.
April 17, 1989 Mayor and City Council adopted Resolution No. 89-100 amending Resolution No. 9151 and providing for
reimbursement for meals at the rate of forty-five dollars ($45.00) per day and repealing Resolution No. 84-226.
June 18, 1984 Mayor and City Council adopted Resolution No. 84-226 amending Resolution 9151 and providing for reimbursement for meals at the rate of thirty-five dollars ($35.00) per day.
April 29, 1968 Mayor and City Council adopted Resolution No. 9151 establishing a policy for the attendance of City Employees and Elected Officials at conferences or meetings and set forth authorized expenses and allowances for expenses
incurred on official business of the City.