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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Award of Construction Agreement for Improvements at Encanto Park to Global Builders Inc., and Authorize
a Project Budget of $238,665.60 (Ward 6)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-019:
1. Approving the award of a Construction Agreement with Global Builders Inc. in the amount of $198,888.00 for Improvements at Encanto Park (Project); and
2. Authorizing the construction contingencies, construction management, and administrative costs in the total amount of $39,777.60 for the construction of the project.
3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $24,178.80 from the AB 1600 Parkland and Op Fund to bring the total project budget to $238,665.60.
4. Authorizing the City Manager or designee to execute all documents with Global Builders Inc.; and
5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).
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Executive Summary
Awarding the Agreement for construction of the Encanto Park Improvements Project would enhance the facility ensuring that it continues to serve as a vital resource for our community. The Agreement would allow the City to issue Global Builders Inc. a Notice to Proceed, initiating the process to construct the improvements. The agreement will include Global Builder’s construction fee of $198,888.00. Additional funds are recommended for design contingencies in the amount of $24,178.80. The total cost of design and design contingencies is $238,665.60. The improvements at Encanto Park include upgrading and adding chain link fences, leveling the fields, replacing bleachers and benches, and enhancing accessibility with new ADA parking, paths, and ramps.
Background
The Encanto Park, located at 1180 W. 9th Street encompasses 8.9 acres of recreational space designed to serve the local community. The park features two adult softball diamonds, two outdoor handball courts, and a playground area, providing ample opportunities for recreational activities for individuals and families.
Additionally, the park includes a picnic shelter, picnic tables, a restroom facility, and park benches, offering comfort and convenience for visitors. The site also houses a community center, which serves as a central hub for community programs and events. These amenities make the park a valuable asset to the surrounding area, supporting a wide range of recreational and social activities for residents of all ages.
On May 15, 2024, the Mayor and City Council adopted the Fiscal Year 2024-25 Annual Action Plan for the Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Emergency Solutions Grant (ESG) Programs.
These federal funding programs are designed to support the City’s efforts in addressing affordable housing, homelessness prevention, community development, and public services. The Annual Action Plan outlines how the City will allocate these funds to meet identified community needs and priorities for the upcoming fiscal year.
As part of the Fiscal Year 2024-25 Community Development Block Grant (CDBG) allocation, $250,000 has been designated for improvements at Encanto Park. This funding will be used for capital improvement projects to enhance the park’s facilities and provide a better environment for community activities. The goal of the CDBG program is to support urban development by improving public spaces, increasing accessibility, and promoting economic opportunities for low- and moderate-income residents.
Encanto Park, as one of the City's key public facilities, will benefit from these improvements, which will support recreational and social activities for the local community. This funding is part of a larger $1 million allocation for public facilities, which also includes similar improvements at Gutierez Park and the Ruben Campos Community Center. The Encanto Park improvements are intended to enhance the 2 4
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overall experience for visitors and ensure that the park remains a valuable resource for all residents.
Discussion
The proposed work for the improvements at Encanto Park will focus on enhancing accessibility and overall functionality. The scope of the project includes replacing and adding chain link fences around the fields to improve security and organization of the space. The fields will undergo laser leveling (excluding turf areas) to ensure a smooth and even playing surface, enhancing the quality of sports activities.
Additionally, the existing bleachers and benches will be removed and replaced with updated, more durable seating to improve spectator comfort. To ensure compliance with accessibility standards, the project will also include the addition of ADA- compliant parking spaces, a new ADA path of travel throughout the park, and an ADA ramp for easier access to all areas of the park. These improvements are aimed at making the park more accessible and enjoyable for all community members, ensuring that it meets the needs of residents with diverse abilities.
Staff recommends authorizing the City Manager or their designee to execute all necessary documents with Global Builders Inc. and to manage the project, including the expenditure of contingency funds if needed. These actions are necessary to ensure the successful completion of Encanto Park Improvement project, which will provide valuable community engagement opportunities at this park. The recommended actions are aimed at facilitating the timely and efficient progress of this project.
The Project was advertised for public bidding on November 13, 2024 on PlanetBids.
Four sealed bids were received and opened on December 4, 2024. The total base bid prices are as follows:
Staff has reviewed all bid packages and determined Global Builders Inc. of Laguna Hills, CA, is the lowest responsible and responsive bidder with a total base bid amount of $198,888.00.
Initially, $250,000 was adopted for this project from CDBG fund. From this amount, several expenses have been deducted, including $13,360 for environmental review services provided by Ultrasystems Inc., $20,000 for labor compliance, and $2,153.20 for a Daily Journal advertisement. After accounting for these expenditures, the remaining available budget is $214,486.80.
Bidder City Base BidShirez ConstructionSherman Oaks, CA$244,444.00Global Builders Inc. Laguna Hills, CA$198,888.00CSI Services San Pedro, CA$397,300.00Zeco Inc Yorba Linda, CA$210,431.11 2 4
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The lowest bid received for the construction work is $198,888.00. Additionally, there is a contingency and administrative cost of $39,777.60, which covers unexpected expenses and project management. With these amounts added together, the total construction cost for the project is $238,665.60.
The total remaining budget from the CDBG Fund is $214,486.80. However, the total construction cost is $238,665.60, which exceeds the available CDBG funds. As a result, there is a funding shortfall of $24,178.80 which represents the additional amount required to fully finance the project. Therefore, the project needs an additional $24,178.80 in funding beyond the current CDBG allocation to cover the total construction expenses.
To address this shortfall, Staff proposes this project be funded using two sources: the remaining CDBG Fund balance of $214,486.80 and the additional $24,178.80 from the AB 1600 Parkland and Operations Fund. Together, these funds make up the total project budget of $238,665.60, ensuring that all project expenses are covered.
Below is the tentative construction schedule outlining the anticipated timeline and key milestones for this Project, emphasizing that it is subject to adjustments due to contingencies and unforeseen circumstances. The Contractor shall complete all work CostAdopted CDBG Budget $250,000.00Environmental Review - Ultrasystems Inc($13,360.00)Estimated Labor Compliance ($20,000.00)Advertisement - Daily Journal Corporation ($2,153.20)Remaining Budget $214,486.80 BidLowest Bid $198,888.00Contingency & Administrative Cost $39,777.60Total Construction Cost $238,665.60 BudgetRemaining Budget - CDBG $214,486.80Total Construction Cost ($238,665.60)Additional Funding Required ($24,178.80) Proposed BudgetCDBG Fund $214,486.80AB 1600 Parkland and Op Fund $24,178.80Total Project Budget $238,665.60 2 4
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required by the Contract Documents within sixty (60) calendar days from the commencement date stated in the Notice to Proceed.
Environmental Impact
The Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302, Replacement or Reconstruction (“Class 2”). The Class 2 exemptions allow for the replacement or reconstruction of existing structures or facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Here, the Project involves reconstructing the park facilities located on the same site.
The City has also considered whether the proposed Project is subject to any exception to the Class 2 exemption, as set forth in State CEQA Guidelines section 15300.2. No exception applies for the following reasons:
a) The location exception only applies to Class 3, 4, 5, 6, and 11 exemptions, none of which are being utilized here.
b) The proposed Project would not result in any significant cumulative impacts on the environment. The cumulative impacts exception does not apply because the Project has no
incrementally significant impacts on the environment.
c) A categorical exemption may be subject to an exception where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual
circumstances. The proposed Project does not involve any unusual circumstances and has no potential to result in a Mayor and City
Council Approval
January 15, 2025
Contract Execution
& P.O Issuance
Feburary 2025
Pre-Construction
Meeting
March 2025
Notice to Proceed
March 2025
Construction Start
April 2025
Construction
Completed
June 2025
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significant impact on the environment.
d) Under the “scenic highways” exception, a categorical exemption may be subject to an exception where the project may result in damage to scenic resources within a highway officially
designated as a state scenic highway. The exception does not apply here as the Project would not damage any scenic
resources within a state scenic highway.
e) The Project is not located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. f) The Project site does not contain a historical resource. 2021-2025 Strategic Targets and Goals
Authorizing the execution of this agreement aligns with the Key Target No. 3:
Improved Quality of Life. The completion of this project will improve the community’s quality of life by providing safe and well-maintained park facilities.
Fiscal Impact
There is no General Fund impact associated with this action. The project will be funded using existing CDBG funding and an additional $24,178.80 from the AB 1600 Parkland and Op Fund.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-019:
1. Approving the award of a Construction Agreement with Global Builders Inc. in the amount of $198,888.00 for the Improvements at Encanto Park (Project); and
2. Authorizing construction contingencies, construction management, and administrative costs in the total amount of $39,777.60 for the construction of the project.
3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $24,178.80 from the AB 1600 Parkland and Op Fund to bring the total project budget to $238,665.60.
4. Authorizing the City Manager or designee to execute all documents with Global Builders Inc.; and
5. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
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6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).
Attachments
Attachment 1 Resolution No. 2025-019
Attachment 2 Agreement with Global Builders Inc.
Attachment 3 Bid Tabulation
Attachment 4 Bid Proposal
Attachment 5 Location Map
Ward:
First Ward
Synopsis of Previous Council Actions:
May 15, 2024 Adopt Fiscal Year 2024-25 Annual Action Plan for the Community Development Block Grant, HOME Investment
Partnership and Emergency Solutions Grant Programs (All Wards)