RESOLUTION NO. 2025-357
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE
CITY OF SAN BERNARDINO, CALIFORNIA APPROVING
THE RATIFICATION OF THE SUBMISSION OF A NEW
GRANT BUDGET APPLICATION FOR YEAR ONE OF A
THREE-YEAR GRANT THROUGH THE CORPORATION FOR
NATIONAL AND COMMUNITY SERVICE’S AMERICORPS
SENIORS RETIRED AND SENIOR VOLUNTEER PROGRAM,
ACCEPTING THE GRANT AWARD IN THE AMOUNT OF
$70,477, AND APPROPRIATING THE GRANT FUNDS FOR
THE PERIOD OF APRIL 1, 2025, THROUGH MARCH 31, 2026.
WHEREAS, the City submitted a Grant application for federal assistance requesting funding for Year One of a Three (3) Year Grant Allocation for the Retired and Senior Volunteer Program; and
WHEREAS, the Notice of Grant Award was received by the City for the Retired and Senior Volunteer Program on April 7, 2025; and
WHEREAS, the City has participated in the federally funded Retired and Senior Volunteer Program for 51 years; and
WHEREAS, individuals ages 55 years and older provide volunteer services at various locations and organizations; and
WHEREAS, 141 individual RSVP volunteers contributed 28,649 hours of time at various locations and organizations in FY 2024-25.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. Authorize the Mayor and City Council of the City of San Bernardino hereby ratifies the submission of a Three-Year grant application for year one of the Corporation of National and Community Service AmeriCorps Seniors’ Retired and Senior Volunteer Program (RSVP) in the total amount of $146,831; and,
SECTION 3. Authorize the Director of Finance and Management Services to accept the grant award in the amount of $70,477 and authorize the Director of Finance or his/her designee to appropriate that amount for the continued operation of the RSVP; and, Packet Page 2682
Resolution No. 2025-357
Resolution No. 2025-357
August 20, 2025
SECTION 4. CEQA. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 6. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 20th day of August 2025.
Helen Tran, Mayor
City of San Bernardino
Attest:
Telicia Lopez, CMC, Acting City Clerk
Approved as to form:
Sonia Carvalho, City Attorney
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Resolution No. 2025-357
Resolution No. 2025-357
August 20, 2025
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Telicia Lopez, CMC, Acting City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-357, adopted at a regular meeting held on the 20th day of August 2025 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this __ day of August 2025.
Telicia Lopez, CMC, Acting City Clerk
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STATE APPLICATION IDENTIFIER:
25SRICA007
FEDERAL IDENTIFIER:
25SR268664
2b. APPLICATION ID:
3. DATE RECEIVED BY STATE:
09/25/24
4. DATE RECEIVED BY FEDERAL AGENCY:
LEGAL NAME: San Bernardino, City of
290 N D ST
NAME: Nicolette Wilson
(909) 998-2753
TELEPHONE NUMBER:
FAX NUMBER:
INTERNET E-MAIL ADDRESS: [email protected]
956000772
6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT:
8. TYPE OF APPLICATION (Check appropriate box).
If Amendment, enter appropriate letter(s) in box(es):
10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.002 10b. TITLE: Retired and Senior Volunteer Program RSVP-San Bernardino
11.a. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
San Bernardino County: The San Bernardino Valley cities of Highland, Redlands, Colton, San Bernardino, and Yucaipa; the high desert from Barstow
12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc):
START DATE: 04/01/25 END DATE: 03/31/28 CA 33
a. FEDERAL $ 70,477.00
$ 76,354.00 b. APPLICANT
c. STATE $ 0.00
d. LOCAL $ 76,354.00
e. OTHER $ 0.00
g. TOTAL $ 146,831.00
Mitchell Assumma
a. TYPED NAME OF AUTHORIZED REPRESENTATIVE: b. TITLE:
(909) 384-5414
c. TELEPHONE NUMBER:
04/01/25
e. DATE SIGNED:
Local Government, Municipal
2a. DATE SUBMITTED TO CORPORATION
FOR NATIONAL AND COMMUNITY
SERVICE (CNCS):
1. TYPE OF SUBMISSION:
Non-Construction
5. APPLICATION INFORMATION
NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give area codes):
ADDRESS (give street address, city, state, zip code and county):
A. AUGMENTATION B. BUDGET REVISION
C. NO COST EXTENSION D. OTHER (specify below):
9. NAME OF FEDERAL AGENCY:
Corporation for National and Community Service
13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICT OF:
15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS?
YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON:
DATE:
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
YES if "Yes," attach an explanation. X NO
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
APPLICATION FOR FEDERAL ASSISTANCE
San Bernardino CA 92401 - 1734
NEW
CONTINUATION AMENDMENT
X
7b.
7a.
09/25/24
Local Government - Municipal
f. PROGRAM INCOME $ 0.00
PART I - FACE SHEET
Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System) Application
NEW/PREVIOUS GRANTEE
11.b. CNCS PROGRAM INITIATIVE (IF ANY):
X NO. PROGRAM IS NOT COVERED BY E.O. 12372
d. SIGNATURE OF AUTHORIZED REPRESENTATIVE:
Year #:
X
1 a.Applicant b.Program CA 33
County: San Bernardino
UEI NUMBER: EJLMHR1CMKM7
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Executive Summary
Strengthening Communities
The City of San Bernardino RSVP proposes to have a total of 150+ AmeriCorps Seniors volunteers who will support transportation programs, companionship programs, nutrition programs, senior services, Citizens on Patrol with the San Bernardino County Sheriffs Department, and California Highway Patrol (CHP) Hospitals, and Non-Profits. The primary focus areas of this project is Strengthening Communities. At the end of the three-year grant, AmeriCorps Seniors volunteers will be responsible for supporting local Law Enforcement, Government, and Non-Profit agencies with day-to-day tasks, Such as: patrol operations, clerical duties, emergency response, special events, cooks for nutritional programs, kitchen support, senior center support, conducting classes at seniors (health and fitness, crochet, sewing, computer labs) and gardening. The AmeriCorps federal investment of $70,477 will be supplemented by the City of San Bernardino's match amount of $76,354, excess funds included. This is a 28.58% increase over the previous three years, as the unprecedented rise in inflationary costs and much higher labor costs have deemed it necessary.
The county of San Bernardino, in which the San Bernardino RSVP operates, is the largest County in the United States. It spans over 400 square miles and the County's 2,180,085 inhabitants the AmeriCorps Senior, San Bernardino RSVP will serve cities with a total population of approximately 2,196,314. The communities in the service areas are known as the Inland Empire, High Desert, and San Bernardino Mountains. This area of San Bernardino County has a higher unemployment rate, a higher poverty rate ranging from 13.3% across these communities, a higher high school drop-out rate, and a lower median family income level at an average of $ 46,600. In late 2019, the Covid-19 outbreak affected the United States and all around the world in more ways than one. A "Stay At Home'' order took place as a community mitigation strategy to reduce the spread of the virus in the country. According to the CDC, this public health practice caused States and territories that issued mandatory stay-at-home orders implications such as decreased population movement. The San Bernardino RSVP service area experienced a reduction of activities and close person-to-person contact outside the household. The communities served were made up almost entirely of older adults, aged 50 or higher, and were found to be the most susceptible to this disease. As a result, members of the community were left with no other option than to take the precaution needed to combat the spread of the virus. To combat this we have implemented the PAL (Phone Alert League) program, a program designed to maintain contact with the socially isolated members of the community through scheduled Packet Page 2686
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Recruitment and Development
phone calls from assigned volunteers. Many individuals felt lonely before the pandemic and even more faced severe isolation during it. It was important to continue the practice of safe social distancing during this time, so volunteers will be making the phone calls from home. This allows individuals to remain independent while still gaining the social support provided in a friendly phone call. Calls consisted of wellness checks, and providing different resources obtainable for seniors. MOU's (Memorandum Of Understanding) with various Law Enforcement Agencies, Senior Centers, and Hospitals also play a big role in strengthening communities. Senior volunteers are volunteering their time everyday supporting their local agencies with day-to-day operations. Volunteers in the Mountain areas support CHP officers with directing traffic when roads are bad during inclement weather or accidents. There are hundred's of both general volunteers and RSVP volunteers serving from the high desert to the Morongo Basin. They also conduct different classes at the senior centers, like health and fitness, crochet, sewing, 2-step club, and some are even computer lab techs. Opening the Senior Center Garden is also a way to welcome back the volunteers after a long time of being away from the center. Volunteers enjoy the small luxury of having their garden to tend since many of them live in senior living homes that lack this amenity. Most importantly, they can connect with nature and with each other in a very open outdoor space, relieving stress while doing so. The new volunteer opportunities being presented in the San Bernardino RSVP service areas are an approach to maintaining healthy futures for independent living. San Bernardino-RSVP also maintains an MOU with the county's Older Californian's Nutrition Program. The Program serves nutritional lunches/dinners to seniors at various community sites around the city. RSVP volunteers support the program with prep and serving. According to the department of San Bernardino County's community indicators, the poverty rate among seniors in San Bernardino County increased from 11.5% in 2012 to
12.6% in 2021 and 34% of seniors 65+ cannot afford their basic needs. The program is ideal because it helps seniors receive an additional meal if they aren't able to do so.
Recruitment is completed through a variety of avenues, including community centers, posting on social media platforms such as Facebook and Instagram, All for Good, 211, a quarterly newsletter for the volunteers and volunteer sites, flyers, special events, street banners, Health/Volunteer fairs, city events, and the City of San Bernardino website. As we rebuild our program after the changes COVID-19 has made to our program we will be working with our partners to find new ways to recruit volunteers as time goes on.
The San Bernardino RSVP plan and infrastructure to ensure volunteers receive the training needed to Packet Page 2687
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be highly effective has been in effect for years with the San Bernardino County Sheriff¿s Department, California Highway Patrol, City of San Bernardino Senior Nutrition Program. Senior Centers and School on Wheels and the arrowhead Regional Medical Center. Training ranges from 4 hours for the City of San Bernardino Senior Nutrition Program to 40 hours with the California Highway Patrol and San Bernardino County Sheriff¿s Department. Additional training is provided throughout the year and as needed. We have found that training on-site provides a more highly effective and fulfilled volunteer and encourages a ¿best fit¿ placement.
While the PAL (Phone Alert League) program has sparked interest in many volunteers, both old and new, a call list of individuals that need social connection will be required to fulfill its purpose. The staff has created flyers, brochures, and even aired a public service announcement on a local television channel through the city¿s media group to raise awareness of the program to gain both volunteers and ¿clients¿. The efforts made were successful in recruiting eager volunteers for this program, but staff will now be going into senior living complexes within the service areas to connect with the actual individuals in need of this service.
The Advisory Council of Senior Programs is being revamped so that the members of the council are primarily made up of members of the community who would like to be involved and genuinely care for the success of both programs. To find these proactive individuals, staff will promote the Advisory Council of Senior Programs to college campuses and community centers through flyers, and will also be engaging in city programs such as ¿Coffee with a Cop¿, where members of the community come together and discuss community topics of interest. Rebuilding the council with devoted members can ensure we find the perfect match for the program¿s development. The Advisory Council of Senior Programs will be expected to help recruit volunteers, fundraise, event plan, and even administrate posts on social media. In exchange, we offer members of the Advisory Council of Senior Programs extensive leadership skills and experience with an organization that they can utilize to build their resumes. Through networking on social media and at other community events held within the year, we can partner with other proactive groups whose goal is also to support an underserved population.
Advisory Council meetings are held quarterly, so to welcome the community at large, these meetings will be listed on the city¿s calendar which can be viewed on the city¿s website (www.SbCity.org).
Staff also hosts an RSVP booth at the Inland Empire Senior Games Health and Senior Resource Fair.
This is an annual event that is open to the public and offers the community a wide range of different services and resources which allows staff to engage with new faces and enlighten them with the many Packet Page 2688
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benefits of joining RSVP. Also in conjunction with the City of San Bernardino Parks, Recreation, and Community Services Department RSVP staff and volunteers are participants in the Veterans Day Parade and Resource Fair each Veteran's Day. As events open up RSVP staff are working with community partners to become more prominent in the community as part of the rebranding of the program.
THE DEMOGRAPHICS OF THE COMMUNITY SERVED AND PLANS TO RECRUIT A VOLUNTEER POOL REFLECTIVE OF THE COMMUNITY SERVED:
The City of San Bernardino is partnering with local Hispanic and African American organizations to recruit minority volunteers from which we have larger populations to pull from. Staff is also using resources such as Google translator to communicate with the volunteers who speak different languages from our own.
Promoting diversity and inclusion in the recruitment of volunteers starts with the uniqueness of staff.
The San Bernardino RSVP is organized by different backgrounds instead of one type of person. Having a workforce that contains a diversity of age, marital status, work habits, educational backgrounds, race, socioeconomic status, points of view, and cultural interests, creates an environment that allows all kinds of different volunteers to succeed in service and contribute meaningfully. Based on this, the volunteer pool includes people from different backgrounds and is included in a way that goes beyond avoiding discrimination. The program actively involves people from different backgrounds and empowers them to be a part of RSVP. Recognizing the potential in every person no matter their religious belief, ethnicity, or gender brings a sense of belonging to everyone. That is why a diverse range of volunteer opportunities are offered because different kinds of people are attracted to different kinds of roles that require different kinds of skill sets as well as different time commitments.
Individuals with disabilities can serve right in the comfort of their homes, serving the role of a phone alert league.
Recruiting from individuals who use the community¿s services, such as but not limited to community food distribution, PAL, and senior nutrition. It¿s a very natural desire among many to want to give back to those that give to us. This strategy welcomes those with different socioeconomic backgrounds, disabilities, and immigration statuses to join forces with the San Bernardino RSVP.
PLAN AND INFRASTRUCTURE TO RETAIN AND RECOGNIZE THE RSVP VOLUNTEERS To retain volunteers, project staff administers the San Bernardino RSVP service satisfaction survey to gather information once a year regarding the volunteer¿s level of satisfaction with RSVP in general, as Packet Page 2689
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Program Management
well as their volunteer station sites. All input is reviewed by the RSVP Program Manager and all areas of dissatisfaction and satisfaction are addressed as able. Monthly birthday and occasional greeting cards will be sent out as a way to personally connect and build a good rapport with volunteers. The San Bernardino RSVP holds an annual RSVP Recognition Luncheon for all volunteers. Each volunteer is recognized for their years of volunteer service, which includes a full lunch, awards given for years of service, goodie bags, and raffle prizes for the attendees as able. To have more volunteers attend the recognition, two separate recognition events are held, one in the High Desert and one in the Inland Empire. What was once an annual newsletter will now be a quarterly newsletter to keep volunteers up to date with events and news. This was a decision made by staff so that volunteers can have more to look forward to throughout the year. In the quarterly newsletter, volunteers are profiled and recognized for their outstanding community service achievements. The San Bernardino RSVP will also be participating in the city¿s Annual Veteran¿s Salute organized by the Parks, Recreation, and Comndmunity Development Services Department. This is an opportunity that showcases the dual honor of serving our veterans as well as serving beside them in the program. Understanding that volunteer service contributes millions of dollars to the economy is one of the top reasons why the San Bernardino RSVP invests in its volunteers in return. Creating the ¿RSVP Brand Ambassador¿ to represent the organization not only helps shape the direction of the program but also happens to motivate the volunteer to be just as invested in our outcomes. The ambassador role is meant for volunteers who are exceptionally skilled in recruiting other volunteers. At times, they¿ll be invited to help promote our organization at fairs, sites, and anywhere they feel is a great area to find potential volunteers. Reaching a sense of high importance will allow the ambassador to appreciate the opportunity to help the San Bernardino RSVP grow.
Each volunteer station is required to complete a Memorandum of Understanding (MOU). The MOU of the San Bernardino RSVP lists the expectations of the volunteer station to align it with program regulations. Program staff works to cultivate a positive open relationship with volunteer site supervisors. Through routine station visits and direct interaction in the programs at the volunteer sites, the program staff guides work assignments to help prevent or identify prohibited activities. These visits are recorded on monitoring report forms with a follow-up action plan if corrective measures are warranted. The San Bernardino RSVP Volunteer Policies and Procedures Handbook is made available to all volunteers and volunteer stations which also provides additional clarification of the rules and regulations. As new regulations are introduced to the AmeriCorps Senior RSVP Program there is Packet Page 2690
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training through pamphlets or in-person training as needed. The RSVP Manager or Assistant schedules visits face-to-face, phone, or over Zoom on a routine basis, as well as case-by-case as needed. Communication with volunteers at their volunteer stations is another crucial part of the plan to track compliance with AmeriCorps Senior RSVP regulations. Direct observation of volunteer activities as we are able gives insight into the impact the volunteers provide for the community.
The plan and infrastructure to ensure that volunteers are on target with their volunteer assignments are centered on weekly contact by the San Bernardino RSVP staff, supported by a written log, in/out process, and phone messaging system. The key to this communication success is to have volunteer site work with the San Bernardino RSVP staff to create complete and verifiable volunteer assignment descriptions that spell out clear volunteer performance expectations with time-sensitive deadlines.
With the input, the San Bernardino RSVP staff work with Volunteer Site staff to build new programs or revamp existing programs to fit with the needs of the community and the San Bernardino RSVP national performance measures outcomes. All volunteer¿s, service activities, hours, mileage, and volunteer site stations information are tracked through timesheets and MOUs which are inputted into a database for easy recall and data point retention through the Volunteer Reporter, version 6.7.
As stated in the San Bernardino RSVP policies and procedures: When making changes to volunteer stations to meet the changing needs of the community, San Bernardino RSVP staff will do all that possible to minimize the disruption to current volunteers and volunteer stations where able. (1) All current volunteers will be offered a new volunteer assignment within the San Bernardino RSVP realigned volunteer stations. (2) All current volunteers will be given the training and materials needed to make the move to their new volunteer assignment as smooth as possible. (3) Current volunteers who wish to remain with the graduates will be separated from the San Bernardino RSVP will continue to volunteer with their current volunteer station, without any benefits provided by the San Bernardino RSVP. (4) All stations which have been graduated will be provided with the contact information of another local volunteer organization, such as Volunteers of America, to help them meet the need of their respective program.
Station Site's supervisors, volunteers and RSVP coordinator collaborate on a monthly basis to go over expectations, updates, professional development trainings etc. These meetings are vital to prevent, detect, and mitigate the risk of fraud, waste, abuse, and mismanagement. Including and assessment of appropriate segregation duties, internal oversight activities, measures to prevent timekeeping fraud, etc. Though RSVP is NOT required to conduct background checks on volunteers, station sites that have an MOU with RSVP are mostly law enforcement or a government agency. Volunteers that want Packet Page 2691
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Organizational Capability
to volunteer at the station site through RSVP are required to complete a background check with the DOJ, complete the law enforcement academy for COP's(law enforcement) and other trainings, this includes training with RSVP personnel. All Volunteer's service hours, assignments and mileage are recorded on timesheets that are to be submitted every first Thursday of each month. Each timesheet must be filled out completely and accurately with no white out or scribbles. Timesheets must have both the volunteer signature and the supervisor signature. Time keeping is recorded on behalf of both parties and submitted into a the volunteer reporter software to retain volunteer records such as mileage reimbursements, hours, addresses, start dates/terminations and demographics.
It is mandated that all personnel employed by the San Bernardino RSVP (Nicolette Wilson, Program Coordinator and Deborah Collier, Senior Rec Leader) undergo a back ground check and drug screening prior to their intended start date. Per the NSCHC it is also mandated that all San Bernardino RSVP personnel undergo a background check, utilizing the recommended, Truscreen vendor, in order to be in compliance with Americorps guidelines. All results and reports are recorded and filed. Copies of results/reports are also provided to the participating party(s) if requested.
The San Bernardino RSVP and SCP programs have joined to form one advisory council to support the needs of both programs. The advisory council meets quarterly, with the RSVP Program assistant acting as the staff liaison for all meetings. We are looking for members from both programs, volunteer sites, and the community at large. With the input from the advisory council, the Program Managers direct the direction of the San Bernardino RSVP Program. The advisory council also does all fundraising for the two programs and they are expanding our recruitment profile in the communities we serve. An advisory council handbook has been created to ensure that all regulations of the advisory council are being met.
San Bernardino RSVP has an infrastructure in place that any and all volunteers, staff or stakeholders contact the RSVP Program Coordinator immediately if they see or suspect any criminal activity, waste, fraud, and or abuse. If it is an emergency, they are to call 911 and follow up with the San Bernardino RSVP Coordinator with updates. RSVP coordinator would then thoroughly document all claims and inquires and report them to the Parks and Rec Manager or director and Americorps portfolio manager to further resolve the issue.
The city of San Bernardino operates under a hybrid Mayor-Council-City Manager form of government. The Mayor is elected by the voters of the City; City Council by their respective wards; and the City Manager is appointed and is the Chief Administrative Officer. The Department of Parks, Packet Page 2692
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Recreation, and Community Services directly oversees the RSVP project, whereas the Finance Department¿s sole purpose is the application and enforcement of sound fiscal management practices and procedures regarding all city services. All-City Departments follow audited public common practice financial policies and procedures as outlined in the City's Financial Operations Manual. They are all subject to Council approval and are maintained by the Finance and City Managers Departments. The City¿s program-based 2024-2025 Fiscal Year operates July 1st through June 30th of the following year. The Finance Department is one of 14 city departments that act as the centralized and formal means of disseminating Cost Principle Guidelines, as well as Administrative Guidelines and Audit Guidelines to the rest of the city departments/divisions. The City maintains a high level of checks and balances in its fiscal management systems, including a hierarchy review and approval process designed to ensure accurate budget management and a timely fiscal reporting system for the Senior Services Division of the Department. The City utilizes a reliable and audited service delivery system that has effectively met or exceeded all prior years¿ performance objectives of AmeriCorps Senior.
The City¿s Purchasing Division assists all departments in ensuring that internal procedures are in place for all accounts payable and receivables. Budget development and use are administered by the Parks, Recreation, and Community Services Department staff and further supported by the Finance Department Staff, especially for travel and mileage reimbursements for volunteers, and City Manager¿s Office. All project resources-both financial and in-kind are managed through policies and procedures set in place by the City of San Bernardino Finance Department; and are outlined in the Municipal Code 3.0 ¿ Purchasing System. All purchases are tracked by the use of a purchase order after the need has been determined, available funds have been verified and quotes have been obtained from local vendors to be awarded to the lowest responsive and responsible vendor. All purchase orders are submitted with proper documentation to be approved by the program staff supervisor and Director of the department. They are then forwarded onto the Finance Department who will once again review all submitted documents and determine budget availability for approval and seek City Manager, City Attorney, and Mayor and Common Council approvals as warranted. From there the purchase order is delivered to the vendor for services or materials to be received. Invoices for services or materials are then matched to the PO and processed through Accounts Payable in the Finance Department. All inkind services, materials, and financial support for the program are tracked through receipts and deposit verification forms, subject to internal and external auditing, which, in turn, are issued via input into the City¿s New World financial management system. In-kind donations are managed by Packet Page 2693
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program staff through a process of documentation, tracking, and use.
Clearly defined roles are in place to secure the integrity of the City and all its many partners. The City Manager¿s Office oversees most city services, including that of the RSVP and all grant-funded programs. In addition to other support staff, the Finance Department provides several Accountant positions (Annie Clark and or Mary Alvarez-Gomez) whose duties are to maintain records of revenue and expense; examine supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal regulations; and compile and prepare routine accounting schedules and reports.
The Department of Parks, Recreation, and Community Services directly administers the RSVP project.
From top-down, the Director/Department Head (Lydie Gutfeld) supervises the Community Recreation Manager (Mitch Assumma), who supervises the RSVP Program Coordinator (Nicolette Wilson), (Deborah Collier) RSVP Part-time staff. The Director of the Parks, Recreation, and Community Services Department reports to the City Manager. The RSVP Program Coordinator, Nicolette Wilson, has over 7 years working with the San Bernardino Parks, Recreation and Community Services Department starting as a Summer Lunch Program monitor, which was federally funded; a leader and coordinator for the ¿Creative Before & Afterschool Program¿ (C.A.P.S), which is a state-funded grant program; and then as a Community Center supervisor, managing staff, planning programs, planning special events, and working with the public. Ms. Wilson transitioned to the position of San Bernardino RSVP Program Manager in August of 2022. Her responsibilities include, but are not limited to, recruitment of volunteers and volunteer sites, building public awareness and support for the RSVP, planning and implementing recognition for the volunteers, and completing reports for AmeriCorps Senior and the sponsors.
A Senior Recreation Leader will be working part-time directly under Ms. Wilson, and their duties include, recruitment, special events, keeping records up to date both on paper and in Volunteer Reporter version 6.9 which is used to track volunteers, volunteer service activities, volunteer hours, and mileage, and volunteer sites information as well as many other duties as needed. Ms. Wilson has worked to build up the advisory council with new members throughout the communities we serve and has spearheaded the expansion of the PAL Program. The volunteers enjoy the youthful personality she brings to the program. The Community Recreation Manager (Mitch Assumma) has administered the RSVP in San Bernardino for over twenty years, and he has over 30 years of experience in managing municipal services in the parks and recreation field, along with a Master¿s Degree in Public Administration. He has managed many grants and sponsorships in this professional Packet Page 2694
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tenure.
The Director of Parks, Recreation and Community Services is responsible for the activities of its human resource, including recruitment, training, promotion, and retention; establishment of daily work schedules and routines, budget development and use; and communication of performance outcomes. The City of San Bernardino fiscal management procedures, including budget control, accounting systems, cash and banking procedures, payroll systems, and internal auditing, are operated, managed, and controlled through the City of San Bernardino Finance Department. The budget process is facilitated and administered annually via the Mayor, City Council, and City Administration. Variances in budgeted expenses are analyzed by the City Manager and Finance Departments. Reports on such data are disseminated quarterly. Individual City departments manage their budget and each Department Head is accountable to the City Manager. An independent auditor reviews city financial records annually.
The 5th Street Senior Center houses both the Senior Companion Program and the Retired Senior and Volunteer Program, which is funded through the City¿s General Fund as the match. The 5th Street Senior Center is ADA compliant and is currently being used for senior services administration, training and meetings, senior lunch meals, community programs, special interest classes, and group rentals.
The Center is fully outfitted with tables, chairs, furniture, kitchen equipment for full meal preparation, sound and PA system, and office management. All health and safety OSHA requirements are followed. The City¿s Facilities Division of the Public Works Department maintains all building maintenance. Equipment and supplies are purchased as needed through the City¿s chain of command, utilizing best practice principles.
The City of San Bernardino as a municipal government operates under the State of California Code.
The City of San Bernardino has managed RSVP for over 40 years and followed all grant requirements successfully in that long duration. Furthermore, the City has tightened all financial management systems and practices considerably since officially exiting Chapter 9 Bankruptcy in 2017. The City of San Bernardino Parks, Recreation, and Community Services Department is constantly seeking alternative finding resources in support of their community-serving mission. The detailed list below shows some of the grants received by our department (directly related to service programs).
Senior Nutrition Program │ 1978 ¿ Present
San Bernardino Head Start │ 1992 ¿ 2009
Nutrition Network Program │ 1998 ¿ Present
San Bernardino Mentoring Program │ 1992 ¿ 2009
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PNS Amendment (if applicable)
Retired and Senior Volunteer Program (RSVP) │ 1975 ¿ Present Senior Companion Program (SCP) │ 1975 ¿ Present
The City of San Bernardino RSVP in particular has met or exceeded its required non-federal financial share of the project every year of the past 46 years of funding. The percentage of the cities non-federal financial share or match the past five years has been: 2017 ¿ 2018: 48.6%, 2018 ¿ 2019: 52.6%, 2019 ¿ 2020: 54.3%, 2020 ¿ 2021: 54.3%, 2021 ¿ 2022: 55.8%. This match is reflected through the in-kind contribution of space in-kind as well as matching funds to help support project personnel expenses and fringe benefits, supplies, volunteer travel, insurance, and recognition.
Other Community Priorities:
RSVP has established a new MOU with Morongo Basin California Highway Patrol and initiated seven new volunteers to date. Two additional MOU's (Garcia Center for the Arts and the Older Californians Nutrition Program) have been established and various volunteer applications are in progress.
Volunteer Training:
The 2nd to 3rd year continuation grant includes a recently awarded $2,500 augmentation for volunteer training in general. Quarterly meetings will be conducted at work station locations pertinent volunteer safety and service enhancement topics. Small healthy snacks and beverages will be provided, which will aid in volunteer retention efforts. Professional published handouts and/or guest speakers (fee and non-fee services) will be funded by this augmentation, along with some additional staff travel costs because of the large geographical service area Inland Empire with a focus on the City of San Bernadino).
N/A
Packet Page 2696
For Official Use Only
Performance Measures
% of Unduplicated Volunteers in Work Plans that result in Outcomes:
% of Unduplicated in the Primary Focus Area:
100%
40%
Healthy Futures Aging in Place 2
40 40
Objective:
Number of
Volunteer
Stations:
Anticipated
Unduplicated
Anticipated
Volunteer
1.1 3.1
Performance Measure:
Performance Measure:
Focus Area:
Companionship
Companionship
Service Activity: Companionship
Service Activity
Description:
Primary Focus Area: Healthy Futures Objective: Aging in Place Community needs: As an approach to fulfill the community’s need for social engagement and interaction during the CoronaVirus pandemic, the city of San Bernardino’s RSVP program has reintroduced the Phone Alert League (PAL). Due to California’s state regulations for safe social distancing, many seniors in the surrounding communities lost access to many resources and services that were once provided to them and ended up becoming socially isolated from society, increasing the number of people who are now suffering from loneliness. This will provide a volunteer opportunity that is safe for both the volunteer and the community. The county of San Bernardino’s census from July 2019 showed a record of
11.9% of its population as persons who are of the age of 65 years and up. A recent study from the NIH shows that the elderly are more prone to developing signs of depression and decreased mental health well-being. As people age, they find themselves spending more time alone, which can make them more vulnerable to social isolation which can be associated with cognitive decline. Our goal is to try and help seniors so that they can live a more independent life by providing them with supportive and meaningful social connections. Many seniors find that when they can look forward to receiving a friendly call as often as requested, they can feel a part of society by engaging in conversations about current events within the community. A survey will be used to determine the effectiveness of the calls being made to these individuals to learn if they feel less lonely than before joining the program. An estimated number of 52 volunteers will be devoting 5 hours of their time weekly to at least 1 volunteer station and will be expected to provide 13,520 hours every year, offering the community a value of $347,734 to help individuals in need of social connection across our service areas.
Community Need to be Addressed:
Community Need to be Addressed:
H4A: Number of individuals served Anticipated
H9A: Number of individuals who report having increased social support or improved capacity for inde Anticipated
Target: 40 How Measured: Tracking System
Instrument Description: Other Documentation
Target: 40 How Measured:
Instrument Description:
Primary Focus Area: Veterans and Military Families
Packet Page 2697
For Official Use Only
Healthy Futures Aging in Place 2
25 25
Objective:
Number of
Volunteer
Stations:
Anticipated
Unduplicated
Anticipated
Volunteer
3.1 3.2
Performance Measure:
Performance Measure:
Focus Area:
Companionship
Nutrition/Food Support
Service Activity: Companionship
Service Activity
Description:
Focus Area: Other Community Priorities Objective: Other Community Need: San Bernardino RSVP volunteers will be able to address current community priorities through volunteer opportunities in places like the Veterans Affairs Hospital, Senior Centers, Community Gardens, and Senior Nutrition Programs. Currently, about 34,626 inhabitants in this service area are veterans, which is why RSVP volunteers will be supporting them through service at the Loma Linda VA Hospital through companionship, food service, and transportation. About 12.6% of San Bernardino RSVP’s service area population are older adults 65 years and older according to the 2019 Census Bureau. Volunteering in senior centers will bring older adults together who like to keep busy and help execute the day-to-day functions and activities that are carried out through the centers. There are approximately 572,305 inhabitants within the service area who live in poverty. Volunteers assist in programs such as Community Food Distributions, as well as Hygiene Packs, provided by sponsors.RSVP volunteers support the Senior Nutrition Program in the Fifth Street Senior Center, Perris Hill Senior Center, and the Highland Senior Center, where they help serve food to qualifying individuals. Starting the Senior Center Garden was a group project with plenty of RSVP volunteers hands on deck. After building a suitable garden for seniors at the Fifth Street Senior Center, volunteers will now be able to enjoy the benefits of gardening while creating a new program for the community to engage in.
Focus Area: Other Community Priorities Objective: Other Community Need: San Bernardino RSVP volunteers will be able to address current community priorities through volunteer opportunities in places like the Veterans Affairs Hospital, Senior Centers, Community Gardens, and Senior Nutrition Programs. Currently, about 34,626 inhabitants in this service area are veterans, which is why RSVP volunteers will be supporting them through service at the Loma Linda VA Hospital through Community Need to be Addressed:
H4A: Number of individuals served Anticipated
H9A: Number of individuals who report having increased social support or improved capacity for inde Anticipated
Target: 0 How Measured: Tracking System
Instrument Description: Other Documentation, Time sheets Target: 25 How Measured:
Instrument Description:
Packet Page 2698
For Official Use Only
Healthy Futures
Veterans and Military Families
Aging in Place
Veterans & Families Served
1 2
26 26
Objective:
Objective:
Number of
Volunteer
Stations:
Number of
Volunteer
Stations:
Anticipated
Unduplicated
Anticipated
Volunteer
3.2 5.1
Performance Measure:
Performance Measure:
Focus Area:
Focus Area:
Nutrition/Food Support
Companionship
Service Activity: Nutrition/Food Support
Service Activity
Description:
Seniors supporting with lunch and dinner prep/distrubution. companionship, food service, and transportation. About 12.6% of San Bernardino RSVP’s service area population are older adults 65 years and older according to the 2019 Census Bureau. Volunteering in senior centers will bring older adults together who like to keep busy and help execute the day-to-day functions and activities that are carried out through the centers. There are approximately 572,305 inhabitants within the service area who live in poverty. Volunteers assist in programs such as Community Food Distributions, as well as Hygiene Packs, provided by sponsors.RSVP volunteers support the Senior Nutrition Program in the Fifth Street Senior Center, Perris Hill Senior Center, and the Highland Senior Center, where they help serve food to qualifying individuals. Starting the Senior Center Garden was a group project with plenty of RSVP volunteers hands on deck. After building a suitable garden for seniors at the Fifth Street Senior Center, volunteers will now be able to enjoy the benefits of gardening while creating a new program for the community to engage in.
A large sum of RSVP- City of San Bernardino's station sites are Law Enforcement agencies. The senior volunteers are called "COPs"-Citizens on Patrol. Their duties are but not limited to: Directing traffic during inclement weather situations that requires road closures, directing traffic for officers during traffic collisions, accidents etc. taking witness statements, supporting with evacuation procedures , patrolling neighborhoods, hosts safety meetings and other various duties.
Community Need to be Addressed:
H4A: Number of individuals served Anticipated
H9A: Number of individuals who report having increased social support or improved capacity for inde Anticipated
Target: 0 How Measured: Tracking System
Instrument Description: Other Documentation, Time sheets Target: 26 How Measured:
Instrument Description:
Packet Page 2699
For Official Use Only
60 60
Anticipated
Unduplicated
Anticipated
Volunteer
Performance Measure: 5.1 Companionship
Service Activity: Companionship
Service Activity
Description:
V7A: Number of active military members and/or military family members served Anticipated O21V: Number of individuals with improved job readiness Anticipated
Target: 0 How Measured: Tracking System
Instrument Description: Other documentation
Target: 60 How Measured: Tracking System
Instrument Description: Other documentation
Packet Page 2700
For Official Use Only
Funding Priorities
Program Characteristics
*Check any priority area(s) that apply to the proposed program. If no priorities apply to your program, select N/A. Please refer to the NOFO for the information on the threshold for meeting priority consideration
*Check any program characteristic(s) that apply to the proposed program. If no characteristics apply to your program, select N/A.
Program Information
Supporting older adults and
their caregivers, Helping older
adults re-enter the workforce
High poverty community (20-
39% in poverty), Extreme
poverty community (40% or
more in poverty)
Packet Page 2701
For Official Use Only
Required Documents
Applicant Operational and Financial Management Survey (OFMS) Document Name
Already on File at CNCS
Status
Packet Page 2702
Packet Page 2703
For Official Use Only
The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic Volunteer Service Act of 1973, as amended (42 U.S.C. Chapter 22).
Purpose
CFDA No.: 94.002
290 N D ST San Bernardino CA 92401-1734
Agreement No.: 25SRICA007
Amendment No.: 0
San Bernardino, City of
Grantee
EIN: 956000772
Performance Period: 04/07/2025 - 03/31/2028
Budget Period: 04/07/2025 - 03/31/2028
Notice of Grant Award Corporation for National and Community Service Award Information
Terms of Acceptance: By accepting funds under this grant, recipient agrees to comply with General Terms and Conditions found at https://americorps.gov/sites/default/files/document/FY2025-General-Terms-and-Conditions.pdf and the Program Terms and Conditions found at https://americorps.gov/sites/default/files/document/2025-03/FY2025-RSVP-Terms-andConditions.pdf. Recipient also agrees to comply with assurances and certifications made in the grant application, supporting documents, and with applicable federal statutes, regulations and guidelines.
Funding Information
Previously
Awarded
This Year
This Award/
Amendment
Total Obligated by CNCS $70,477 $0
Grantee's Unobligated
Balance (Carryover)
$0 $0
Total Available $70,477 $0
Total CNCS Funds Awarded to Date
Cumulative Funding for Project Period
Total Awarded in Previous Amendments $70,477
Retired and Senior Volunteer Program
$70,477
250 E Street SW, Suite 300
Washington, DC 20525-0001
(202) 606-5000
Total Current
Year
$70,477
$0
$70,477
For Official Use Only
Funding Source and Amount
Not applicable to this award.
Grant Year: 1
Year 1
UEI: EJLMHR1CMKM7
Award Description
This award funds the approved 2025-26 AmeriCorps Seniors RSVP program.
Your 2025–26 statutory match requirement is 10% and your budgeted match is 50.30%.
Corporation for National and Community Service:
Packet Page 2704
For Official Use Only
CFDA No.:
Erica Ortega
Rogelio Armendariz
290 N D ST San Bernardino CA 92401-1734
Agreement No.: 25SRICA007
Amendment No.: 0
San Bernardino, City of
Grantee
EIN: 956000772
Performance Period: 04/07/2025 - 03/31/2028
Budget Period: 04/07/2025 - 03/31/2028
Stacy Bishop
Notice of Grant Award
Award Information
Senior Grants Officer
Grants Officer
Program Officer
Retired and Senior Volunteer Program
04/07/2025
250 E Street SW, Suite 300
Washington, DC 20525-0001
(202) 606-5000
For Official Use Only
Grant Year: 1
Nicolette Wilson
Project Director
Mitchell Assumma
Certifying Official/Executive Officer
Signature Award Date
San Bernardino, City of
Legal Applicant
UEI: EJLMHR1CMKM7
Packet Page 2705
Packet Page 2706
Packet Page 2707
Packet Page 2708
Packet Page 2709
CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 20, 2025
To: Honorable Mayor and City Council Members
From: Darren Goodman, Chief of Police; Eric Levitt, City Manager Department: Police
Subject: Acceptance of Yuhaaviatam of San Manuel Nation Grant Award (All Wards)
Recommendation
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-360, authorizing:
1. The City Manager to accept the grant award in the amount of $200,000; and
2. The City Manager or their designee to conduct all negotiations, signing, and submittals of necessary documents to receive grant awards; and
3. The Director of Finance and Management Services to amend the FY 2025/26 Operating Budget by $200,000 in grant revenues and expenditures.
Executive Summary
The San Bernardino Police Department is participating in a region-wide effort to establish a fusion center that will be located at the San Bernardino Police Department and serve both San Bernardino and Riverside Counties. The purpose of the fusion center will be to facilitate information sharing between state, local, federal, tribal, and other public safety or private partners to detect, prevent, and respond to terrorism, crime, and other hazards or catastrophes that threaten the security of the Inland Empire Region. The Yuhaaviatam of San Manuel Nation has awarded the San Bernardino Police Department at $200,000 grant to support the establishment of the fusion center.
Background
After the terrorist attacks on September 11, 2001, the 911 Commission was established to assess the circumstances or failures surrounding the attacks and to identify ways to guard against future terrorist attacks. Among the problems identified Packet Page 2710
was a lack of information sharing between federal, state, and local law enforcement agencies. This left law enforcement agencies at multiple levels with an incomplete understanding of the threat landscape, and resulted in a failure to detect and disrupt the terrorist attacks in the planning stages. The 911 Commission recommended fusion centers be established to increase information sharing between intelligence and law enforcement agencies at all levels. This recommendation was implemented through the establishment of regional fusion centers to serve as focal points for information sharing between federal, state, local, and tribal public safety partners.
Since that time, a network of 80 unique fusion centers has been established across the nation. Each fusion center is controlled and operated at the state or local level with the ability to tailor their operations to meet the needs of the areas they serve. In recent years, the mission of many fusion centers has expanded from a narrow focus on information sharing regarding terrorism to include other criminal activity and hazards that threaten public safety and homeland security. The expanded “All threats, All Hazards” model for fusion center operations has resulted in participation from organizations beyond law enforcement including fire, emergency management, public health, education, and private sector partners. The public is also encouraged to participate through suspicious activity reporting, most commonly recognized as the “See Something, Say Something” campaign.
In 2006, the Joint Regional Information Center (JRIC) was established as the fusion center responsible for the seven Southern California Counties of San Luis Obispo, Santa Barbara, Ventura, Los Angeles, Orange, San Bernardino, and Riverside. Orange County broke away from that group to establish its own fusion center in 2007 to better serve the public safety needs of Orange County. Since that time, JRIC has continued to operate on behalf of the remaining six counties, and its area of responsibility is one of the fastest-growing and most populous regions of the country.
The terrorist attack at the Inland Regional Center on December 2, 2015, generated an interest among law enforcement leaders in the Inland Empire to establish a fusion center to serve the Inland Empire, independent of JRIC. The idea gained momentum in 2022, when the Riverside Urban Area Security Initiative (Riverside UASI) allocated Homeland Security grant funding for a project to establish a regional fusion center to serve San Bernardino and Riverside Counties. The fusion center project has been making progress since that time and has evolved into what is now known as the Safety and Tribal Regional Analysis Center (STRAC). The STRAC will eventually become the 81st recognized fusion center in the nation.
Discussion
The City of San Bernardino and the San Bernardino Police Department participate in the Riverside UASI program. As the home to the Inland Regional Center where the terrorist attack on December 2, 2015, occurred, the City of San Bernardino has a vested interest in working to prevent any future terrorist attacks that may jeopardize the safety of the City, its residents, and the business community. The more recent domestic terrorism attack in Palm Springs has only confirmed there is an ongoing Packet Page 2711
need, not only in San Bernardino, but also in the wider region of San Bernardino and Riverside Counties to continue the effort to prevent terrorism of all kinds.
The San Bernardino Police Department recognizes this need and has taken an active role in the development of the STRAC fusion center. That active role has enabled the San Bernardino Police Department to bring the STRAC to the City of San Bernardino and co-locate it at the San Bernardino Police Department. Fusion centers across the country serve as information-sharing points and have been involved in the identification of multiple terrorist and major criminal incidents in the planning stages, allowing law enforcement to respond and stop them before they occur. Whether the disruption of terrorist and criminal activities is reported in the media or goes unnoticed, many cases share a common factor of beginning with information that was obtained or developed through a fusion center. Not only do fusion centers play a role in the origination of terrorism and criminal cases, but they also support ongoing investigations at the federal, state, local, and tribal levels. Fusion centers are recognized as valuable tools to support multiple public safety missions, but the number of fusion centers is low in relation to the need, so they are coveted resources as public safety agencies plan for the future. The STRAC will be a much-needed resource for the region and its location in San Bernardino will allow the San Bernardino Police Department to make the maximum use of the resources the STRAC provides.
The STRAC will serve as the primary intelligence and information exchange center for the two-county Inland Empire Region. It will evaluate information to recognize signs of safety threats and track information or incidents that, when viewed together as a whole, may demonstrate an emerging threat to the Inland Empire. When appropriate, the STRAC will route information about criminal or terrorism activity to the appropriate public safety agency. It will also support local fire and emergency management operations during disaster responses by facilitating the gathering of vital public safety intelligence, enabling public safety leaders to make more informed decisions and craft better response plans. Beyond these operations, the STRAC will also develop information on public safety trends to educate first responders about the tactics, techniques, and procedures used by criminals and terrorist actors, giving first responders the knowledge they need to better identify, disrupt, or respond to terrorism and criminal acts.
The bulk of the STRAC’s operating expenses will be paid through Riverside UASI grant funds. UASI funds will be applied to hiring personnel to staff the STRAC, purchase equipment, cover overhead costs such as utilities and office supplies, along with providing training to STRAC personnel. Riverside County is supplementing the costs to operate the STRAC with the contribution of Homeland Security grant funds allocated to Riverside County that will also be used to hire personnel and cover operating and equipment costs. The Yuhaaviatam of San Manuel Nation has an active interest in the STRAC and has supported the development of the STRAC throughout its progress. Through this grant, the Yuhaaviatam of San Manuel Nation is providing additional financial support to cover costs related to minor building Packet Page 2712
modifications to accommodate the STRAC, the purchase of additional equipment and furniture, along with the lease of copy machines. The Police Department will be responsible to complete the grant project in compliance with grant terms within a 12 month period.
2021-2025 Strategic Targets and Goals
The request to authorize the receipt and expenditure of grant funds aligns with:
• Key Target No. 1c. Improved Operational and Financial Capacity - implement, maintain, and update a fiscal accountability plan.
• Key Target No. 3c. Improved Quality of Life –Constantly evaluate public safety service delivery models to enhance the quality of service Fiscal Impact
There is no fiscal impact to the General Fund. The FY 2025/26 Operating Budget will be amended by $200,000 in grant revenues and expenditure.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-360, authorizing:
1. The City Manager to accept the grant award in the amount of $200,000; and
2. The City Manager or their designee to conduct all negotiations, signing, and submittals of necessary documents to receive grant awards; and
3. The Director of Finance and Management Services to amend the FY 2025/26 Operating Budget by $200,000 in grant revenues and expenditures.
FINANCIAL
DATA
Current Fiscal Year: Next Fiscal Year: Total Cost: Ongoing Cost:
COST $ 200,000 $ 0 $ 200,000 $ 0
GENERAL
FUND
SHARE
$ 0 $ 0 $ 0 $ 0
SOURCE OF FUNDS:
Yuhaaviatam of San Manuel Nation grant in
the amount of $200,000. There are no
matching fund requirements for this grant.
Budget Adjustment:
Yes
For Fiscal Year: 25/26
Packet Page 2713
Attachments
Attachment 1 Resolution No. 2025-360
Attachment 2 Grant Agreement
Ward:
All Wards
Synopsis of Previous Council Actions:
December 04, 2024, The Mayor and City Council approved the Memorandum of Agreement (3rd Amendment) with the San Manuel Band of Mission Indians for the funding of officers to provide Police Services to the Service Areas identified in the Agreement and to provide Additional Services as identified.
January 01, 2021, The Mayor and City Council approved the Memorandum of Agreement (2nd Amendment) with the San Manuel Band of Mission Indians for the funding of four Police Officers to provide Police Services to the Service Areas identified in the Agreement, and to provide Additional Services as identified.
August 07, 2019, The Mayor and City Council approved the 1st Amendment to the San Manuel Community Credit Fund Restricted Grant Agreement.
October 01, 2017, The Mayor and City Council approved an Agreement between the San Manuel Band of Mission Indians for funding for Police Services under the San Manuel Community Credit Fund Restricted Grant Agreement.
Packet Page 2714
Resolution No. 2025-360
Resolution No. 2025-360
August 20, 2025
RESOLUTION NO. 2025-360
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO AUTHORIZING THE
CITY MANAGER TO ACCEPT THE YUHAAVIATAM OF
SAN MANUEL NATION GRANT AWARD AND FUTURE
AMENDMENTS; AND AUTHORIZE THE CITY MANAGER
OR THEIR DESIGNEE TO CONDUCT ALL
NEGOTIATIONS, SIGNINGS AND SUBMITTALS OF
NECESSARY DOCUMENTS TO RECEIVE GRANT
AWARDS; AND AUTHORIZE THE DIRECTOR OF
FINANCE AND MANAGEMENT SERVICES TO AMEND
THE FY 2025/26 OPERATING BUDGET BY $200,000 IN
GRANT REVENUES AND EXPENDITURES.
WHEREAS, The City of San Bernardino is a participating jurisdiction in the Riverside Urban Area Security Initiative program, which is establishing the Safety and Tribal Regional Analysis Center (STRAC); and
WHEREAS, The STRAC will serve as a regional fusion center for San Bernardino and Riverside Counties to improve local capacity to prepare for, protect against, and respond to catastrophic incidents, terrorism and criminal acts; and WHEREAS, The STRAC will be located at the San Bernardino Police Department; and WHEREAS, On July 22, 2025 the Yuhaaviatam of San Manuel Nation awarded the City of San Bernardino a $200,000 grant fund the establishment the STRAC at the San Bernardino Police Department.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The City Manager or his designee is hereby authorized to accept the Yuhaaviatam of San Manuel Nation grant in the amount of $200,000 and execute any documents as may be necessary to accept grant funds and future amendments.
SECTION 3. The Director of Finance and Management Services is hereby authorized to amend the FY2025/2026 Adopted Budget , appropriating $200,000 in revenue and expenditures.
SECTION 4. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that Packet Page 2715
Resolution No. 2025-360
Resolution No. 2025-360
August 20, 2025
the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 6. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 20th day of August 2025.
Helen Tran, Mayor
City of San Bernardino
Attest:
Telicia Lopez, CMC, Acting City Clerk
Approved as to form:
Sonia Carvalho, City Attorney
Packet Page 2716
Resolution No. 2025-360
Resolution No. 2025-360
August 20, 2025
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Telicia Lopez, CMC, Acting City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-360, adopted at a regular meeting held on the 20th day of August 2025 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2025.
Telicia Lopez, CMC, Acting City Clerk
Packet Page 2717
CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 20, 2025
To: Honorable Mayor and City Council Members
From: Eric Levitt, City Manager
Department: City Manager’s Office
Subject: Approval of Fee Waiver and City Support Services for the Route 66 Rendezvous Event (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-361, Authorizing the City Manager to waive special event fees for Route 66 Rendezvous and provide support services from Police, Public Works, and Parks & Recreation.
Executive Summary
The Route 66 Rendezvous, an event in downtown San Bernardino, is organized by the San Bernardino Area Chamber of Commerce (SBACC) in collaboration with the City of San Bernardino. City staff recommends approval of Resolution No. 2025-361, granting the City Manager authority to waive fees associated with the event and to allocate city support services from Police, Public Works, and Parks & Recreation.
Background
The Route 66 Rendezvous is a long-standing, car culture festival that draws thousands of residents and visitors to San Bernardino’s downtown core. Past events have been produced by the San Bernardino Area Chamber of Commerce in partnership with the City of San Bernardino and features classic car exhibitions, live entertainment, vendor booths, and family-friendly activities.
On September 1, 2018, the City Council approved a formal services agreement with the SBACC for the 2018 Rendezvous Back to Route 66 event, which clearly defined the scope of City support services such as police presence, public works support, sanitation, and street closures, as well as the Chamber’s responsibilities including event planning, securing vendors, marketing, and compliance with all permits and insurance requirements.
Packet Page 2718
On December 15, 2021, the City Council adopted Resolution No. 2021-304, establishing a framework that authorizes the City Manager to reduce or waive special event-related fees for designated downtown events of cultural and economic significance, including Route 66 Rendezvous.
Discussion
Waiving special event fees and providing in-kind City support will enable effective planning and execution of the Route 66 Rendezvous, ensuring essential resources are available while minimizing operational challenges and costs. Support will be delivered through departments such as Police, Public Works, and Parks & Recreation.
The Route 66 Rendezvous is a multi-day, large-scale event in downtown San Bernardino that demands coordinated efforts across departments to ensure public safety, traffic control, sanitation, and logistical efficiency.
This annual celebration attracts thousands of visitors to the downtown area, boosting local business revenue, increasing hotel stays, and positioning San Bernardino as a key destination along historic Route 66. Featuring live entertainment, food vendors, arts and cultural showcases, and interactive experiences, the Rendezvous creates a family-friendly atmosphere that builds community pride and engagement.
Beyond its cultural impact, the event strengthens ties among residents, businesses, and community organizations. By advancing downtown revitalization, supporting economic growth, and enhancing the City’s image as a vibrant and inclusive community, the Rendezvous remains both a cultural centerpiece and an economic catalyst for San Bernardino.
2021-2025 Strategic Targets and Goals
The request for aligns with Strategic Target #2 – Focused, Aligned Leadership and Unified Community by fostering civic pride and strengthening local partnerships.
Target #3 – Improved Quality of Life through coordinated public safety and community programming. Target #4 – Economic Growth and Development by promoting San Bernardino as a destination and activating the downtown core.
Fiscal Impact
Although final fee estimates are not available at the time of this reports publishing, staff does not anticipate the total to exceed the City Manager’s signing authority. The City Manager will include an update on expenses Mayor and City Council update a final cost breakdown of fees associated with this special event fee waiver.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-361, Authorizing the City Manager to waive special event fees for the Route 66 Rendezvous and provide support services from Police, Public Works, and Parks & Recreation.
Packet Page 2719
Attachments
Attachment 1 Resolution No. 2025-361
Ward:
All Wards
Packet Page 2720
Resolution No. 2025-361
Resolution No. 2025-361
August 20, 2025
RESOLUTION NO. 2025-361
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO WAIVE SPECIAL
EVENTS FEES FOR THE ROUTE 66 RENDEZVOUS AND
PROVIDE SUPPORT SERVICES FROM POLICE, PUBLIC
SERVICES, AND PARKS & RECREATION
WHEREAS, The City of San Bernardino recognizes and supports hallmark events in the downtown area that promote culture, live entertainment, local businesses, and a family friends atmosphere, and
WHEREAS, The Route 66 Rendezvous is a long-standing, high profile car culture festival that draws thousands of residents and vistors to San Bernardino’s downtown core, and WHEREAS, On September 1, 2018, the City Council approved a formal services agreement with the SBACC for the 2018 Rendezvous Back to Route 66 event, which clearly defined the scope of City support services such as police presence, public works support, sanitation, and street closures, as well as the Chamber’s responsibilities including event planning, securing vendors, marketing, and compliance with all permits and insurance requirements, and WHEREAS, On December 15, 2021, the City Council adopted Resolution No. 2021-304, establishing a framework that authorizes the City Manager to reduce or waive special event-related fees for designated downtown events of cultural and economic significance, including Route 66 Rendezvous.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The Mayor and City Council hereby authorize the City Manager to waive special event fees for the Route 66 Rendezvous and provide support services from Police, Public Works, and Parks & Recreation.
SECTION 3. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
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Resolution No. 2025-361
Resolution No. 2025-361
August 20, 2025
SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 5. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of __________ 2025.
Helen Tran, Mayor
City of San Bernardino
Attest:
Telicia Lopez CMC, Acting City Clerk
Approved as to form:
Sonia Carvalho, City Attorney
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Resolution No. 2025-361
Resolution No. 2025-361
August 20, 2025
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Telicia Lopez, CMC, City Acting Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-361, adopted at a regular meeting held on the 20th day of August 2025 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2025.
Telicia Lopez, CMC, Acting City Clerk
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ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS
City of San Bernardino
Request for Council Action
Date: August 20, 2025
To: Honorable Mayor and City Council Members
From: Theodore Sanchez, Council Member, 1st Ward
Department: Council Office
Subject: Review of Policy for City’s Sponsorship of Third-Party Events (All Wards) – (Council Member Sanchez)
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ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS
City of San Bernardino
Request for Council Action
Date: August 20, 2025
To: Honorable Mayor and City Council Members
From: Sandra Ibarra, Council Member, 2nd Ward
Department: Council Office
Subject: Discussion on Accessory Dwelling Units (ADUs) and Research on Limits within State Law (All Wards)
– (Council Member Ibarra)
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