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BUDGET REQUEST – AMENDMENT NO. 2
August 13, 2025
Ramon "Eddie" Mendez, PE, Principal Civil Engineer
Public Works Engineering Division
209 North “D”, Public Works Department
San Bernardino, CA 92401
Subject: Budget Request (Amendment No. 2) for Additional Budget for Construction Management and Inspection Services - Nicholson Neighborhood Park Improvements Project Dear Mr. Mendez,
We are writing to formally request additional budget to extend our Construction Management and Inspection Services for the Nicholson Neighborhood Park Improvements Project. Our original fee proposal was $471,876.00, based on a 240- calendar-day construction schedule with an anticipated completion date of January 13, 2025. This included a 10% contingency of $47,187.00. Due to the construction extension, we utilized the contingency budget to extend services by an additional month beyond the original completion date.
Amendment No. 1 for Z&K was approved for $144,158.90, with a 10% contingency of $14,415.89, to support additional construction management and inspection services. This amendment, justified by the long lead time for construction materials and the prefabricated building, extended our term from February 21, 2024 to July 31, 2025.
This budget will allow us to continue providing Construction Manager, Senior Construction Inspector, and key support staff coverage throughout construction and closeout, ensuring all work is completed in compliance with project requirements and City standards. Below is a summary of the invoices to date:
Month Invoice No. Total Cumulative Remaining Budget
March 2024 2876 $ 17,928.00 $ 17,928.00 $ 501,135.60 $ 519,063.60 April 2024 2877 $ 23,829.00 $ 41,757.00 $ 477,306.60 $ 519,063.60 May 2024 2878 $ 53,020.00 $ 94,777.00 $ 424,286.60 $ 519,063.60 June 2024 2879 $ 51,703.00 $ 146,480.00 $ 372,583.60 $ 519,063.60 July 2024 2880 $ 52,758.00 $ 199,238.00 $ 319,825.60 $ 519,063.60 August 2024 2881 $ 58,373.00 $ 257,611.00 $ 261,452.60 $ 519,063.60 September 2024 2882 $ 51,131.00 $ 308,742.00 $ 210,321.60 $ 519,063.60 October 2024 2883 $ 46,190.00 $ 354,932.00 $ 164,131.60 $ 519,063.60 November 2024 2884 $ 45,301.00 $ 400,233.00 $ 118,830.60 $ 519,063.60 December 2024 2885 $ 46,053.00 $ 446,286.00 $ 72,777.60 $ 519,063.60 January 2025 2886 $ 48,661.00 $ 494,947.00 $ 24,116.60 $ 519,063.60 February 2025 2887 $ 41,666.50 $ 536,613.50 $ 141,024.29 $ 677,637.79 March 2025 2888 $ 43,119.00 $ 579,732.50 $ 97,905.29 $ 677,637.79 April 2025 2889 $ 27,692.00 $ 607,424.50 $ 70,213.29 $ 677,637.79 May 2025 2890 $ 26,031.50 $ 633,456.00 $ 44,181.79 $ 677,637.79 June 2025 2891 $ 26,829.50 $ 660,285.50 $ 17,352.29 $ 677,637.79 July 2025 2892 $ 23,532.50 $ 683,818.00 $ (6,180.21) $ 677,637.79 August 2025 2893 As-Needed - - -
September 2025 2894 As-Needed - - -
October 2025 2895 As-Needed - - -
November 2025 2896 As-Needed - - -
December 2025 2897 As-Needed - - -
January 2026 2898 As-Needed - - -
February 2026 2899 As-Needed - - -
March 2026 2900 As-Needed - - -
* Invoices in gray are included in this budget request
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Below is a breakdown of the hours assumed for August 2025 through March 2026: Summary of Z&K Budget Request Month Invoice No. CM/RE PM/OE Sr. Inspector Subconsultant Services Invoice Amount $160.00 $133.00 $145.00 August 2025 2893 TBD TBD TBD TBD As-Needed September 2025 2894 TBD TBD TBD TBD As-Needed October 2025 2895 TBD TBD TBD TBD As-Needed November 2025 2896 TBD TBD TBD TBD As-Needed December 2025 2897 TBD TBD TBD TBD As-Needed January 2026 2898 TBD TBD TBD TBD As-Needed February 2026 2899 TBD TBD TBD TBD As-Needed March 2026 2900 TBD TBD TBD TBD As-Needed Total Amount As-Needed As-Needed As-Needed As-Needed As-Needed July 2025 Overage $6,180.21 Total Budget Request $167,156.21 We kindly request approval for additional funding to cover these extended services. We are committed to maintaining the highest standards of service and ensuring that the project remains on track to meet the City's expectations. Please feel free to contact me directly if you have any questions or require additional information. We appreciate your continued partnership and look forward to your prompt response. Sincerely, Crystal Fraire, PE Principal-in-Charge 17130 Van Buren Blvd. #122, Riverside, CA 92504 Phone. 951.310.7470 | [email protected]