2 8
4 7
CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: September 17, 2025
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Authorization to Issue Two Task Orders with Willdan Engineering for Plan Check, and Staff Augmentation
Services in Support of the Land Development Division
for a total amount not to exceed $800,000 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize Task Order No. 2026-001 with Willdan Engineering in the amount of $600,000 for the provision of plan check services in support of the Land Development Division; and
2. Authorize Task Order No. 2026-002 with Willdan Engineering in the amount of $200,000 for the provision of staff augmentation in support of the Land Development Division; and
3. Authorize the City Manager or designee to execute both task orders and any related documents necessary to implement these services, consistent with the terms of the existing on-call Professional Services Agreement with Willdan Engineering.
Executive Summary:
The Public Works Department requests authorization to execute two task orders under the City's existing on-call Professional Services Agreement with Willdan Engineering. These task orders are necessary to support critical departmental functions, including plan check and staff augmentation services related to land development activities. Both task orders will be funded using General Fund department budgets that have already been appropriated for these purposes. No additional appropriation is being requested. Approval of this item will allow the continuation of the services needed and the establishment of purchase orders to ensure timely and uninterrupted support from Willdan Engineering. 2 8
4 7
Background
In June 2021, the Mayor and City Council adopted Resolution No. 2021-205, approving an On-Call Professional Services Agreement between the City of San Bernardino and Willdan Engineering. The agreement authorized a three-year term, effective July 1, 2021, through July 1, 2024, with two additional one-year extension options through June 30, 2026. The purpose of the agreement is to provide on-call support for plan checks and other professional engineering and staffing services across multiple civil engineering disciplines within the Public Works Department.
Services included under the agreement can be authorized through individual task orders.
Discussion
As the City continues to experience steady development activity and increasing regulatory demands, the need for consistent, high-quality technical support remains critical. The Land Development Division relies on timely plan reviews and responsive field inspections to ensure that private development projects meet City standards and are delivered in alignment with approved conditions. Continued support from Willdan Engineering will allow the division to maintain service levels, uphold public safety standards, and avoid project delays.
These services are critical for managing fluctuating workloads and supplementing City staff capacity, particularly in areas requiring specialized technical expertise.
This includes structural engineering, geotechnical analysis(soils), retaining wall design, stormwater and drainage systems, grading and site development traffic engineering and other civil engineering disciplines that support the review and delivery of land development improvements, especially during peak development cycles or when staffing resources are limited.
Executing these two task orders will ensure that the Land Development Division have the technical and staffing resources necessary to meet current demands. The funding for both task orders has already been programmed within the Public Works Department’s current General Fund operating budgets, and no additional appropriations are being requested at this time. Establishing purchase orders tied to these task orders will allow services to proceed without interruption, supporting the City’s ongoing development projects. The two task orders will provide services through June 30, 2026.
2021-2025 Strategic Targets and Goals
This action aligns with Key Strategic Target and Goal No. 1: Improved Operational and Financial Capacity. Approval of the proposed task orders will support the City’s ability to deliver critical development reviews and environmental compliance services efficiently and effectively. These services contribute to the timely construction of public improvements, ensure regulatory obligations are met, and enhance the City’s overall capacity to manage growth and infrastructure demands.
2 8
4 7
Fiscal Impact
The total fiscal impact associated with this item is $800,000. There is sufficient budget in the Department’s FY2025-26 operating budget for Professional Services to support the Land Development Division in the amount of $1,200,000.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize Task Order No. 2026-001 with Willdan Engineering in the amount of $600,000 for the provision of plan check services in support of the Land Development Division; and
2. Authorize Task Order No. 2026-002 with Willdan Engineering in the amount of $200,000 for the provision of staff augmentation in support of the Land Development Division; and
3. Authorize the City Manager or designee to execute both task orders and any related documents necessary to implement these services, consistent with the terms of the existing on-call Professional Services Agreement with Willdan Engineering.
Attachments
Attachment 1 Task Order 2026-001 – Willdan Engineering Attachment 2 Task Order 2026-002 – Willdan Engineering Attachment 3 On-Call Professional Services Agreement, Willdan Engineering Attachment 4 Resolution No. 2021-205
Attachment 5 Resolution No. 2021-237
Ward:
All Wards
Synopsis of Previous Council Actions:
September 2, 2014 Resolution 2014-327 approving a Consultant Services Agreement with Willdan Engineering and CSG Consultants, Inc. to provide building inspection and counter technician services to keep pace with the increase in plan check
submittals and building inspections requests. The Agreement also includes services for Plan Review, Inspection, Stormwater Management, Fire and Life Safety Plan Review, Building
Official and Counter Services not to exceed $355,000.00.
February 7, 2015 Resolution 2015-28 approving amendment two to increase the contract amount of the Professional Services Agreement with Willdan Engineering by $180,000.00 (increases the total amount of the agreement to $535,000.00).
2 8
4 7
March 21, 2016 Resolution 2016-51 approving amendment three to increase the contract amount of the Professional Services Agreement with Willdan Engineering in the amount not to exceed
$705,000.00.
July 18, 2016 Resolution 2106-147 approving amendment four to increase the contract amount of the Professional Services Agreement with Willdan Engineering in an amount not to exceed
$835,000.00.
July 5, 2017 Resolution 2017-121 approving amendment five to increase the contract amount of the Professional Services Agreement with Willdan Engineering in an amount not to exceed
$1,190,000.00.
June 5, 2019 Resolution 2019-151 approving amendment six to increase the contract amount of the Professional Services Agreement with Willdan Engineering in an amount not to exceed
$1,500,000.00 for a term ending September 30, 2019, with two six-month extensions.
October 7, 2020 Resolution 2020-247 approving amendment seven to the Professional Services Agreement with Willdan Engineering for a period of six months with an additional three months to cover any unforeseen circumstances.
August 18, 2021 Mayor and City Council adopted Resolution No. 2021- 205 approving the award of a three-year Professional Services Agreements between the City of San Bernardino and Willdan Engineering for on-call plan check, inspection, and
stormwater management services.
September 15, 2021 Mayor and City Council adopted Resolution No. 2021-237 approving the authorization of the Director of Finance to amend the FY 2021/22 operational budget and appropriate funds in the amount of $250,000 from the General Fund to the Public Works expense budget for plan check, inspection, and stormwater management services.
August 17, 2022 Issuance of a Purchase Oder to Willdan Engineering, Inc. for On-Call Plan Check Services
CC: Eric Levitt, City Manager