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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: May 20, 2026
To: Honorable Mayor and City Council Members
From: Eric Levitt, City Manager
Department: City Manager's Office
Subject: Approval of Amendment No. 2 to the Professional Services Agreement with Redwood Private Security, LP to
Incorporate Regal Theatre Security Services into the
Citywide Contract and Approval of an Additional
Professional Services Agreement for Navigation Center
Construction Site Security Services (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 2 to the Professional Services Agreement with Redwood Private Security, LP to incorporate security services for the Regal Theatre into the existing Citywide contract and increase the total not-to-exceed compensation by $80,000; and
2. Approve a Professional Services Agreement with Redwood Private Security, LP for the provision of unarmed security services at the Navigation Center construction site in the amount of $291,667.20, utilizing the same competitively procured rates established under the original agreement; and
3. Authorize the City Manager to execute all related documents necessary to effectuate Amendment No. 2 to the Citywide Agreement and the Professional Services Agreement for the Navigation Construction site.
City Manager's Comments
The City Manager recommends approval.
Executive Summary
This item requests Mayor and City Council approval for two (2) security service actions to safeguard City assets. The first increases the citywide Redwood Private Security contract by $80,000 annually to include the Regal Theatre. The second establishes a 3 2
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separate standalone agreement in the amount of $291,667.20 for unarmed security at the Navigation Center construction site. Together, these actions ensure continuous protection of city-owned facilities and prevent costly delays or vandalism at key project sites during off-hours.
Background
On October 18, 2023, the City entered into a Professional Services Agreement (PSA) with Redwood Private Security LP following a competitive Request for Proposals (RFP) process to provide citywide security guard services. The PSA established standardized rates, service expectations, and operational protocols for security services across multiple City facilities.
On August 7, 2024, the City approved Amendment No. 1 to the PSA, which expanded the scope of services to include the Park Ranger Program. This amendment increased both the service levels and total not-to-exceed compensation under the agreement to a not-to-exceed of $2,427,264.00.
Since September 6, 2023, the City has also maintained a standalone agreement with Redwood Private Security, LP for armed security services at the Regal Theatre, a City- owned asset. Security services at this location are required pursuant to the lease agreement with Regal Cinemas and have been funded through the Cultural Development Fund. The Regal Theatre agreement has been extended through its final allowable term and is now set to be rolled into the Citywide contract structure.
Discussion
Amendment No. 2 to the PSA incorporates the Regal Theatre security services into the existing Citywide contract with Redwood Private Security, LP. This consolidation eliminates the need for a separate agreement and improves administrative efficiency, contract oversight, and consistency in service delivery.
The amendment increases the total annual not-to-exceed compensation by $80,000 to a new total annual not-to-exceed of $2,507,264.00, to support continued security services at the Regal Theatre. The Regal Theatre remains a key cultural asset within the downtown area, and continued security services are necessary to maintain a safe and secure environment for patrons and visitors.
In addition, staff request approval of a new standalone Professional Services Agreement with Redwood Private Security, LP to provide unarmed security services at the Navigation Center construction site in a total not-to-exceed amount of $291,667.20, which includes a 10% contingency to account for potential fluctuations in service needs during construction activities.
The Navigation Center site has experienced ongoing challenges related to unauthorized access, vandalism, and security concerns, particularly during overnight hours, weekends, and holidays when the site is unoccupied and more vulnerable.
These security services were approved on March 1, 2026, on an emergency basis due 3 2
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to the urgent need when construction started. As construction progresses and valuable materials and equipment are staged on-site, the risk of theft, property damage, and project disruption increases significantly. These services will continue through June 30, 2027, to provide continued support to the site as it transitions from construction to an open campus. Once the campus opens and begins operating as intended, we will reevaluate the details and needs of security.
While the Navigation Center is an existing service location under the original PSA, the level of service required for construction operations, including overnight, weekend, and holiday coverage, exceeds the current scope of services. The proposed agreement utilizes the same competitively procured hourly rates established through the original RFP and ensures that the City can address the increased security demands associated with active construction while maintaining cost efficiency. These actions will allow the City to maintain consistency in service delivery, ensure protection of City-owned assets and infrastructure, and allow this agreement to have a 10% contingency outside the citywide agreement to support the protection of the site as construction progresses into operation.
2021-2025 Strategic Targets and Goals
This item supports Strategic Goal No. 3: Improved Quality of Life by maintaining safe, secure, and well-managed public spaces, including the Regal Theatre and the Navigation Center project site. Approval of this item will ensure continued and enhanced security services that protect City investments, support ongoing operations, and promote a safe environment for residents, visitors, and project activities.
Fiscal Impact
In prior fiscal years through FY 2025/26, security services for the Regal Theatre were funded through the Cultural Development Fund. Beginning in FY 2026/27, these costs will transition to the Economic Development Department’s budget and will be included as an ongoing annual allocation of $80,000 for the duration of the contract.
Security services for the Navigation Center construction site will be funded through the Navigation Center’s existing project budget, which is supported by a General Fund loan. These expenses are considered eligible project-related costs and will be managed within the established project financing framework.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 2 to the Professional Services Agreement with Redwood Private Security, LP to incorporate security services for the Regal Theatre into the existing Citywide contract and increase the total not-to-exceed compensation by $80,000; and
2. Approve a Professional Services Agreement with Redwood Private Security, LP for the provision of unarmed security services at the Navigation Center 3 2
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construction site in the amount of $291,667.20, utilizing the same competitively procured rates established under the original agreement; and
3. Authorize the City Manager to execute all related documents necessary to effectuate Amendment No. 2 to the Citywide Agreement and the Professional Services Agreement for the Navigation Construction site.
Attachments
Attachment 1 Amendment No. 2 to the Citywide Professional Services Agreement With Redwood Private Security, LP
Attachment 2 Amendment No. 1 to the Citywide Professional Services Agreement with Redwood Private Security, LP
Attachment 3 Citywide Professional Services Agreement Redwood Private Security, LP
Attachment 4 Hope Campus Professional Services Agreement Redwood Private Security, LP
Attachment 5 Exempt Purchase Justification Form for Security Services Navigation Center Hope Campus
Attachment 6 Original Regal Cinemas, Inc Agreement with Redwood Private Security, Letter of Extension Options Year 1 & 2 Attachment 7 Original Lease Agreement with Regal Cinemas, Inc Ward:
All Wards
Synopsis of Previous Council Actions:
July 16, 2025 The Mayor and City Council adopted Resolution 2023-141, approving and authorizing The Agency Director of
Administrative Services to approve the FY 2023/24 Budget by appropriating Eighty Thousand Dollars ($80,000) from the General Fund to the Community Economic Development
Department Professional Contractual Fund to provide funding for the Professional Services Agreement and issue a
purchase order to Redwood Security Services, LP pursuant to RFP F-22-80A.
August 7, 2024 The Mayor and City Council approved Amendment No. 1 to the PSA, which expanded the scope of services to include the Park Ranger Program. This amendment increased both the
service levels and total not-to-exceed compensation under the agreement to a not-to-exceed of $2,427,264.00.
October 18, 2023 The Mayor and City Council authorized the City Manager to execute a PSA with Redwood Private Security, LP, for
citywide unarmed security guard services
CC: Eric Levitt, City Manager