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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: May 20, 2026
To: Honorable Mayor and City Council Members
From: Andrea Russell, Director of Human Resources
Department: Human Resources
Subject: Approve a Second Amendment to the Professional Services Agreement with AssureHire, a subsidiary of
Miratech Holdings, Inc. for Pre-Employment Background
Screening Services for the amount not to exceed $125,000 (All Wards
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to Execute the Second Amendment to the Professional Services Agreement with AssureHire, a subsidiary of Miratech Holdings, Inc. for Pre-Employment Background Screening Services with an amount not to exceed $125,000.
City Manager's Comments
The City Manager recommends approval.
Executive Summary
Human Resources is requesting the approval of the second amendment to the Professional Services Agreement with AssureHire, a subsidiary of Miratech Holdings, Inc. with an amount not to exceed $125,000. This sum will be used to pay outstanding and future invoices through November 24, It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to Execute the Second Amendment to the Professional Services Agreement with AssureHire, a subsidiary of Miratech Holdings, Inc. for Pre-Employment Background Screening Services with an amount not to exceed $125,000. 2026.
Background
The City entered into an agreement with AssureHire, a subsidiary of Miratech Holdings, Inc. on March 1, 2021, for pre-employment background screening services in an amount not to exceed $50,000. The term of the original agreement was for one (1) year with automatic renewals for successive one (1) year periods until the agreement 3 3
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is terminated.
Discussion
Over the past 5 years, Human Resources has been utilizing AssureHire to conduct in- depth background screenings as a part of the pre-employment process. Their services include education and employment verification, license verification, and other screenings based on the position for which a candidate has been selected. AssureHire also provides direct integration with NEOGOV, the City’s applicant tracking system. The background screening services provided by AssureHire are separate from the criminal history screening, which is done via LiveScan and processed through the San Bernardino Police Department.
Over the five (5) year time period since the City has been exclusively utilizing AssureHire, the Department has incurred a total cost of $99,567.79, of which $3,985.63 is currently outstanding. Due to an administrative error in the original contract, the department erroneously believed that the automatic renewal of the contract terms included a $50,000 not to exceed amount for each renewal period. In an effort to address the outstanding balance above the original not to exceed amount, a contract extension was executed by Human Resources effective November 26, 2025 that binds the City to exclusive services provided by AssureHire for a one-year period, which is set to expire November 26, 2026. Unfortunately, the original administrative error resulted in a conflict with the City’s purchasing guidelines when the department initiated payment for invoices, and a past-due amount that increases the total amount paid to this vendor beyond the signing authority of the Director of Human Resources, and the City Manager.
In order to rectify this situation, the Department is requesting approval of a second amendment that clarifies the total not-to-exceed amount of the agreement over the life of its term. This will allow the Department to remit payment for the outstanding balance, and a projected amount necessary to continue to utilize AssureHire’s services through November 26, 2026.
Going forward, due to the expanded availability of vendors that integrate with the NEOGOV applicant tracking system, the Human Resources Department is in the process of initiating an RFP to properly secure a vendor by the end of the current term. 2021-2025 Strategic Targets and Goals
Authorizing the City Manager to execute a second amendment to the professional services agreement with AssureHire, a subsidiary of Miratech Holdings, Inc. for Pre- Employment Background Screening Services in the amount not to exceed $125,000. aligns with Key Strategic Goal #1, Increased Operational & Financial Capacity, by adhering to purchasing guidelines and establishing a clear path forward to ensure compliance.
Fiscal Impact
There is sufficient funding in FY25/26.
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Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to Execute the Second Amendment to the Professional Services Agreement with AssureHire, a subsidiary of Miratech Holdings, Inc. for Pre-Employment Background Screening Services with an amount not to exceed $125,000.
Attachments
Attachment 1 AssureHire Original PSA
Attachment 2 First Amendment to the PSA with AssureHire Attachment 3 Second Amendment to the PSA with AssureHire Ward:
ALL WARDS
Synopsis of Previous Council Actions:
N/A
CC: Eric Levitt, City Manager