CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson, City Administrator Subject: Resolutions concerning cooperative agreements between the City, EDA, and San
Bernardino Associated Governments ( SANBAG)
regarding the Metrolink Commuter Rail station
and the Santa Fe Depot
Dept: City Administrator' s Office
Date: November24, 2003
ORIGINAL
Synopsis of Previous Council Action:
April 1993 - Community Development Commission approves Cooperative Agreement 93- 066 between SAN BAG and EDA concerning the development and maintenance of the Metrolink Station.
February 1999 - City and EDA approve the First Amendment to Cooperative Agreement 93- 066, adding the City as a party to the agreement and adding the rehabilitation and reuse of the Santa Fe Depot.
November 19, 2003 - Ways and Means Committee discusses proposed new Cooperative Agreement between the City and SAN BAG
Recommended motions:
Motion A: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the execution of Cooperative Agreement 04- 040 between San Bernardino Associated Governments SAN BAG) and the City of San Bernardino concerning the Metrolink commuter rail station and the Santa Fe Depot. ( Mayor and Council - Adopt resolution)
Motion B: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the execution of the Second Amendment to Cooperative Agreement 93- 066 among San Bernardino Associated Governments ( SANBAG), the Economic Development Agency of the City of San Bernardino, and the City of San Bernardino relative to the conveyance of title and termination of Cooperative Agreement 93- 066 concerning the Metrolink commuter rail station and the Santa Fe Depot. ( Mayor and Council - Adopt resolution)
Motion C: Resolution of the Community Development Commission of the City of San Bernardino authorizing the execution of the Second Amendment to Cooperative Agreement 93- 066 among San Bernardino Associated Governments ( SAN BAG), the Economic Development Agency of the City of San Bernardino, and the City of San Bernardino relative to the conveyance of title and termination of Cooperative Agreement 93- 066 concerning the Metrolink commuter rail tation and the Santa Fe Depot.
Community Development Commission - Adopt resolution)
Contact person: Fred Wilson Phone: 384- 5122
Supporting data attached: Staff report, resolution, agreement Ward: All FUNDING REQUIREMENTS: Amount: To be determined
Source: To be determined
Finance:
Council Notes: .( 2t:: s..,~ 2/:::I:J 3- . 3,3C)
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Agenda Item No. ~ O
STAFF REPORT
Subiect:
Resolutions concerning cooperative agreements between the City, EDA, and San Bernardino Associated Governments ( SANBAG) regarding the Metrolink Commuter Rail station and the Santa Fe Depot
Background
In 1993, the City' s Economic Development Agency entered into Cooperative Agreement 93- 066 with San Bernardino Associated Governments ( SANBAG) concerning the design, construction, maintenance, and security at the Metrolink commuter rail station. In summary, the agreement called for SANBAG to develop the station, with the EDA retaining ownership of the associated parking lot. EDA was also made responsible for bearing costs associated with maintenance, landscaping, and security at the station and its parking lot. ( Attachment I) When Mayor Valles assumed office in 1998, discussions began with SANBAG concerning the restoration of the Santa Fe Depot. The Depot had been acquired by SANBAG in the early 1990' s, as part of the acquisition of rights-of- way for the Metrolink system. In order to expedite the Depot restoration project, Mayor Valles proposed that the City become the lead agency for the restoration.
In 1999, the Council and Community Development Commission approved an amendment to Cooperative Agreement 93- 066 ( Attachment 2). Among its key provisions, this amendment added the City as a party to the agreement, and designatedthe City the lead agency responsible for the Depot restoration project. SANBAG remained a vital participant in the project, with both the City and SANBAG sharing equally in the costs for grant matching funds. The City and SANBAG were to hold title to the Depot property as tenants in common, with SANBAG reimbursing the City for 50% of maintenance and security at the Depot once the restoration was completed.
More recently, SANBAG began a process of identifying a new location for its offices. Since SANBAG is an owner of the Depot, and SANBAG is a transportation agency, it became apparent that a new SANBAG facility at the railroad Depot would be beneficial for both the agency itself and the Depot neighborhood. Following that decision, the restored Depot was designed to accommodate SANBAG' s use of the entire second floor of the main building. It is anticipated that SANBAG will move its offices to the Depot as soon as the project is completed in February or March of 2004.
Proposed Cooperative Agreement
In Motion A, it is recommended that the Mayor and Council authorize the execution of a new Cooperative Agreement 04- 040. This Cooperative Agreement with SANBAG will replace the existing Cooperative Agreement 93- 066 and its amendment, which will be terminated upon approval of Motions B and C. Approval of this agreement is an important first step that sets the framework for SANBAG' s occupancy ofthe Depot, and management of the building as it relates to other tenants. The key points of this agreement include the following:
SANBAG becomes the anchor tenant in the Depot, occupying approximately 22, 200 square feet on the second floor. Since the agency owns the facility, there is no rent charged.
However, SANBAG will pay its own separatelymetered utilities, as well as its pro- rata share of common area maintenance costs, which will include maintenance, security, custodial, shared utilities, etc. Based on the square footage of floor space occupied by SANBAG, SANBAG' s pro- rata share is estimated to be 64% of gross operating costs.
Since SANBAG will be occupying the building, and therefore be closest and most familiar with its day-to- day operations, it is proposed that SANBAG will be the agency directly responsible for property management ( through the property management firm). SANBAG will pay all expenses up front, with the City reimbursing SANBAG for the City' s share on a quarterly basis.
The City retains an active role in property management and leasing decisions throughout the agreement.
An underlying assumption is that SANBAG and the City continue to share equal responsibility for any net operating costs at the Depot. This is consistent with the previous amendment approved in 1999. Any lease revenue from other tenants is first applied towards the gross operating costs ofthe building, including common area costs for non- leased space.
The City' s responsibilities related to the Metrolink Station remain unchanged. Several years ago, the City assumed from EDA the responsibility for costs associated with security and maintenance. That obligation continues in the new agreement.
The agreement can be terminated by either party without cause following one ( 1) year of notice, with the property reverting back to SANBAG' s ownership. If the agreement is terminated by SANBAG, that agency will reimburse the City for the City' s costs for the depot restoration ( approximately $ 1. 9 million to date). If the City terminates the agreement, there is no requirement to reimburse SANBAG for its contributions since SANBAG would retain the property.
A draft of this agreement was presentedto the Ways and Means Committee for discussion at its meeting on November 19. SANBAG' s Plans and Programs Committee recommended approval of the agreement at its November 19 meeting, and the item will be considered by the SANBAG Board on December 3.
Adoption of the agreement is essential in order to set the stage for several important " next steps" concerning the Depot reuse. The property management firm must be selected and retained, lease agreements with other tenants must be negotiated and approved. This Cooperative Agreement is the foundation for these other actions.
Following approval of this agreement, it is envisioned that SANBAG will release an RFQ for property management services. Once that firm is selected, leases with the other known tenants can be negotiated. At this time, Amtrak and Metrolink are the only identified tenants, although other entities have expressed interest. The banquet space will also be available for rentals through the property management firm, which will provide income to offset SANBAG and City costs for operations.
Termination of Existing Cooperative Agreement 93- 066
In Motions B and C, it is recommended that the Mayor and Council and Community Development Commission adopt resolutions that will approve a second amendment to Cooperative Agreement 93- 066. This second amendment is the formal action to terminate the existing cooperative agreement, and transfer title for the Depot, Metrolink parking lot, and the former Viaduct Park area from SANBAG to SANBAG and the City as tenants in common.
This title transfer was intended in the first amendment approved in 1999, but has not yet taken place.)
By approving these resolutions, EDA will no longer be a party to the agreement. EDA' s responsibility under Cooperative Agreement 93- 066 was to bear the costs of maintenance and security at the Metrolink Station. Several years ago, the City assumed responsibility from EDA, and since that time the Agency has not been involved with maintenance or security.
Financial Impact
Total estimated operating costs for the Depot and its surrounding property, including security, building maintenance, parking lot maintenance, utilities, custodial, etc., are roughlv estimated at approximately $ 260, 000 annually; property insurance and property management costs will be additional. The majority of this cost is for utilities, which are estimated at $ 190, 000 annually.
The new agreement will continue the City' s obligation to fund Metrolink station security and maintenance. This is not a new cost. These costs now total approximately $ 80, 000 annually, and are already included in the City' s budget.
The City' s costs for the Depot will vary, depending upon how many tenants are occupying the building. For example, assumingthat other spaces in the building are leased in this hypothetical scenario, the City' s costs would be calculated as follows:
Total expenses for operations:
Minus SANBAG' s share ( 64%):
Minus payments by other tenants:
Net operating costs
260, 000
166,400
40, 000
43, 600
City' s share of net ( 50%) 21, 800
Even if other retail, restaurant, and/ or office space users can be attracted to the Depot, it is likely that the City will be required to offset some operating costs. The case studies in other communities suggest that these projects generally do not produce enough revenue to fully offset operating costs. However, net operating costs will be mitigated by SANBAG' s occupancy as the anchor tenant, and its contribution of 50% of net costs. At this time, since the City' s net costs at the Depot for the remainder of the fiscal year are yet to be determined, it is recommended that the issue be revisited during the FY 04- 05 budget process.
Recommendations
Adopt resolution
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REso~~ jr1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF COOPERATIVE AGREEMENT 04- 040 BETWEEN SAN BERNARDINO ASSOCIATED
GOVERNMENTS ( SANBAG) AND THE CITY OF SAN BERNARDINO
CONCERNING THE METROLINK COMMUTER RAIL STATION AND THE SANTA FE DEPOT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City, Cooperative Agreement 04- 040 between SAN BERNARDINO ASSOCIATED GOVERNMENTS ( SANBAG) and the City of San Bernardino, a copy of which is attached hereto marked Exhibit " A" and incorporated herein by reference as fully as though set forth at length.
SECTION 2. The authorization to execute the above- referenced agreement is rescinded if the parties to the agreement fail to execute it within sixty ( 60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF COOPERATIVE AGREEMENT 04- 040 BETWEEN SAN BERNARDINO ASSOCIATED
GOVERNMENTS ( SANBAG) AND THE CITY OF SAN BERNARDINO
CONCERNING THE METROLINK COMMUTER RAIL STATION AND THE SANTA FE DEPOT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of 2003, by the following vote, to wit:
Council Members: AYES ABSTAIN ABSENTNAYS
ESTRADA
LONGVILLE
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this day of 2003.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
James F. P nman, City Attorney
By:
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SAN BAG COOPERATIVE AGREEMENT 04- 040
THIS AGREEMENT ( hereinafter the " Agreement") is hereby made, entered into and effective on the 3rd day of December, 2003, by and between the SAN BERNARDINO ASSOCIATED GOVERNMENTS ( hereinafter referred to as SAN BAG"), and the CITY OF SAN BERNARDINO ( hereinafter referred to as CITY"), with regard to the Commuter Rail Station and the Depot located in the CITY.
WHEREAS, SAN BAG and the ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ( the " Agency") previously entered into a Cooperative Agreement, SAN BAG Contract No. 93- 066, dated April 26, 1993 Cooperative Agreement No. 93- 066"), with regard to the design. construction, maintenance and security of the Commuter Rail Station and the Depot; and, WHEREAS, on February 15, 1999, the Agency, SANBAG and the CITY entered into a First Amendment to Cooperative Agreement 93- 066, adding the CITY as a party and speCifying and clarifying certain responsibilities and obligations of the Agency. SAN BAG and the CITY under Cooperative Agreement No. 93- 066; and, WHEREAS, all obligations of the parties under Cooperative Agreement No. 93- 066 have either been performed to the satisfaction of the parties or will be performed pursuant to this new cooperative agreement between the CITY and SANBAG; and,
WHEREAS, the Agency, SANBAG and the CITY terminated Cooperative Agreement No. 93- 066 effective December 3, 2003; and,
WHEREAS, SAN BAG and CITY desire to enter into this Agreement, also effective December 3, 2003, to continue to perform certain obligations with regard to the Commuter Rail Station and the Depot.
NOW, THEREFORE, CITY and SAN BAG have agreed and by these presents do hereby agree to associate themselves on the following terms and conditions.
I.
DEFINITIONS
1. 01 Definitions. As used in this Agreement, the following terms, phrases, words and their derivations, shall have the meanings set forth herein. Words used in the present tense include the future tense, words used in the singular shall include the plural, and plural words shall include the singular. Words not specifically defined shall be given their common and ordinary meaning.
a. " Operating Property" shall refer to that real property essential A04- 040- mab. doc
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to railroad operations and including, but not necessarily limited to the railroad trackage right- of- way. The Operating Property is shown as AREA " B" on Exhibit " A", Property.
b. " Non- Operating Property" shall refer to such real property, excluding future retail development and excluding Operating Property, on which the Commuter Rail Station is situated, and including parking lots and such other land as may be adjacent to the Commuter Rail Station and used for its functions. Non- Operating Property shall also include the Standard Platform. The Non- Operating Property is shown as AREA " A" and AREA " C" on Exhibit " A", Property. c. " Standard Platform" shall refer to that certain type of rail passenger platform, the size, dimensions, and materials of which are set forth in more particular detail in Exhibit " B", Standard Platform. d. " Station Site" shall refer to the real property purchased from the Santa Fe Railroad and/ or other persons upon which the subject Commuter Rail Station was built as more particularly set forth as described in Exhibit " A", Property. e. " Commuter Rail Station" shall refer to the commuter rail passenger terminal and all Operating Property and Non- Operating Property associated therewith.
f. " SCRRA" shall refer to the Southern California Regional Rail Authority.
g. " Depot" shall refer to the Santa Fe Railroad Depot Building.
The Depot and its adjacent land are shown as AREA " D" on Exhibit " A", Property.
II.
PURPOSE OF COOPERATIVE AGREEMENT
2. 01 Maintenance and Security of Commuter Rail Station. The purpose of this Agreement shall be to provide for the maintenance and security of the Commuter Rail Station on the Station Site.
2. 02 Rehabilitation and Use of the Deoot. The purpose of this Agreement shall also be to provide for the rehabilitation, use, maintenance and security of the Depot.
III.
OWNERSHIP OF PROPERTY
3. 01 VestinQ of Title. The parties agree that title to the Operating Property, A04- 040- mab. doc
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Non- Operating Property and the Depot is or shall be held as follows:
a. SAN BAG and CITY shall hold title as tenants in common to all Non- Operating Property ( excluding the Standard Platform) and the Depot and its adjacent land shown as AREA " 0" on Exhibit " A", Property. b. SAN BAG shall hold title to the Operating Property.
IV.
TERM OF AGREEMENT
4. 01 Term. The term of this Agreement shall commence on December 3, 2003 and shall continue thereafter until terminated as provided for in Section XIV, TERMINATION OF AGREEMENT. The parties agree to review the continuing need for this Agreement every five ( 5) years and to enter good faith negotiations on issues of concern to either party during that review.
V.
PROJECTS
5. 01 Proiect Descriotion. As set forth in Section II, PURPOSE OF COOPERATIVE AGREEMENT. the parties contemplate two ongoing work projects to be covered by this Agreement:
a. Commuter Rail Station. The ongoing use. maintenance and operation of the Commuter Rail Station. This project will be as set forth herein and in general accordance with the Commuter Rail Station Master Plan approved by the parties for the ultimate development of the various parts for the property as set forth in Exhibit " C", Commuter Rail Station Master Plan. In this regard, SAN BAG reserves the right to expand the Commuter Rail Station to include additional railroad tracks and additional Standard Platforms, as necessary.
b. Depot. The rehabilitation and ongoing use, maintenance and operation of the Depot. This project will be as set forth herein and in generalaccordance with the Depot Master Plan approved by the parties for the ultimate development and use of the Depot property as set forth in Exhibit " 0", Adaptive Reuse Plan.
c. The parties understand and acknowledge that Exhibit " C", Commuter Rail Station Master Plan, does not exist at the time of approval of this Agreement. The parties agree to cooperate in good faith to jointly prepare the exhibit and add it to this Agreement as soon as practicable.
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VI.
COMMUTER RAIL STATION
6. 01 Reservation of Commuter Rail Parkino. CITY shall perform appropriate planning, zoning, and permit activities to ensure that parking at the Commuter Rail Station is reserved exclusively for rail commuters during operating hours.
6. 02 Parkino Fees. The CITY may, subject to the approval of SANBAG, initially set and charge parking fees to: 1) Defray the costs of obtaining necessary permits and approvals; 2) Maintain the Commuter Rail Station and parking lot; and 3) Provide security to commuter rail patrons during operating hours. All such fees collected by the CITY shall remain the sole property of the CITY subject only to the limitations set forth above.
6. 03 Maintenance of Station. CITY shall maintain the Commuter Rail Station and parking lot and shall pay for all utility services required to operate and maintain the Commuter Rail Station ( excluding the Operating Property) and parking lot, excluding any costs for devices or expenses to ticket vending machines or other items necessary for maintaining the Metrolink operations. The CITY shall maintain the Commuter Rail Station as set forth in Exhibit " E", Commuter Rail Station Maintenance. The CITY shall arrange for and fund the maintenance for the Commuter Rail Station.
6. 04 Station Security. CITY shall arrange for and fund the prOVISIon of security for the Commuter Rail Station and parking lot to ensure customer and vehicle safety during commuter periods. Security shall be provided 15 minutes before the first scheduled train and end 30 minutes after the last scheduled train.
Station security shall exclude any security for trains, whether while in operation, parked at or in the vicinity of the Commuter Rail Station during non- operating hours.
VII.
DEPOT REHABILITATION
7. 01 Rehabilitation of the Depot. The CITY shall assume the lead responsibility in the preparation of the detailed construction rehabilitation plans consistent with the Depot Master Plan and for the actual construction rehabilitation contracting of the Depot. CITY shall provide or cause to be provided adequate insurance to cover all aspects of the rehabilitation process. CITY has coordinated with SAN BAG to include SAN BAG' s office space plans as part of the Depot renovation project. ( See Exhibit uFo, SANBAG Depot Office Space Plans.) Any additional tenant improvements requested by SAN BAG will be at SAN BAG' s expense. The detailed construction rehabilitation plans will be coordinated with SAN BAG' s Representative prior to the CITY awarding any construction contracts for the rehabilitation of the Depot. Any future improvements to the Depot desired by A04- 040- mab. doc
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either party must preserve the historic fabric of the Depot and must be approved by both the CITY and SAN BAG.
7. 02 Fundina of the Decot Rehabilitation Except as provided herein, the CITY shall be solely responsible for all administrative costs and rehabilitation construction expenses incurred by the CITY in the rehabilitation of the Depot. a) The CITY shall be responsible for obtaining all grant amounts shown on Exhibit " G", Funding for San Bernardino Depot Rehabilitation Project, and the CITY shall provide its share of the local match for federal grants as identified in the same exhibit.
b) SANBAG shall provide its share of local match as shown on Exhibit " G", Funding for San Bernardino Depot Rehabilitation Project. c) The CITY shall undertake all good faith efforts to obtain additional state or other grant funds for the Depot Rehabilitation. Any grant funds received will be used to reduce the amount of matching funds equally from the CITY and SAN BAG. d) Rehabilitation of the East Parking Lot, shown as " East Parking Lot" on Exhibit " H", Depot Parking Layout Plan, shall be part of the Depot Rehabilitation completed by the CITY with funding included in the amounts set forth in subparagraphs ( a) and ( b), above.
e) Notwithstanding the above, if CITY, after good faith efforts, is not able to obtain funding for the entire Depot rehabilitation project, CITY, after coordination with SAN BAG on which portion of the Depot rehabilitation to complete, shall be required to complete only so much of the agreed upon Depot rehabilitation for which funds are available. SAN BAG will use good faith efforts to assist CITY in obtaining additional funds for the Depot rehabilitation.
7. 03 Monthlv Recort on Decot Rehabilitation. Commencing with the month of May 2002, SAN BAG' s Representative may attend and fully participate in the CITY' s monthly Santa Fe Depot Team meeting. CITY shall coordinate closely with SAN BAG' s Representative concerning the process and timing of the expected certification for occupancy of SAN BAG' s office space, and shall promptly notify SAN BAG' s Representative when SAN BAG' s office space has been certified for occupancy.
7. 04 Use of the Decot After Rehabilitation. After the rehabilitation of the Depot by the CITY is completed and SAN BAG' s office space has been certified for occupancy, the parties agree to use the Depot as set forth in Section VIII, DEPOT USE. The use of the land in AREA " D" outside of the Depot, to the extent its use is not immediately required for an agreed upon' use of the Depot itself, shall be jointly determined by SAN BAG and CITY.
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VIII.
DEPOT USE
8. 01 SAN BAG' s Office Soace in Deoot. Upon completion of the Depot rehabilitation and after SAN BAG' s office space has been certified for occupancy, the parties agree that SAN BAG shall have the exclusive right to occupy the approximately 22, 235 sq. ft. of second floor space (" SANBAG' s Space") shown as SAN BAG' s Space on Exhibit " F", SAN BAG Depot Office Space Plans, along with the exclusive right to use the elevators and stairways providing access to the second floor. For any change in SAN BAG' s Space use SANBAG shall give 90- day notice to CITY and the Property Management Finm ( as defined in Section 8. 10 Prooertv ManaQement Firm), and confer with the CITY on the change. SAN BAG will not assign, sublet or allow the use of any part or all of SAN BAG' s Space by any person or entity not providing direct support to SAN BAG or related to SAN BAG without CITY' s prior approval.
8. 02 BanQuet/ Board MeetinQ Room. SAN BAG shall have the exclusive and no cost use of the first floor 5, 329 sq. ft. banquet space once per month on the first Wednesday of the month from 8: 00 AM to 12: 30 PM for SAN BAG Board meetings.
Commencing upon SAN BAG' s occupancy of SAN BAG' s Space, SAN BAG shall provide the Property Management Firm with a schedule for future SAN BAG Board meetings every six months. Other periodic no cost use of the banquet space by SAN BAG and CITY may be requested and scheduled up to six months in advance by the Property Management Finm. The Property Management Finm shall make this space available for community meetings, banquet functions and other events at set rates ( that may not be waived) to be approved by the parties' Representatives.
8. 03 Utilities. Commencing upon SAN BAG occupying SAN BAG' s Space, SAN BAG shall pay for all utility expenses for the Depot. The parties agree that the electrical, water, sewer and gas utilities for SAN BAG' s Space shall be separately metered as part of the rehabilitation of the Depot, and that SAN BAG, commencing upon SAN BAG occupying SAN BAG' s Space, shall pay all service charges and related taxes for its use of those separately metered utilities. SAN BAG shall pay for its own telephone service. SANBAG shall pay its pro- rata share of trash removal costs at the Depot and its pro- rata share of any other utilities' costs at the Depot that are not separately metered.
8. 04 Common Area Exoenses. Common Area Expenses shall be apportioned to leaseable space on a per square footage basis. Commencing upon SAN BAG occupying SAN BAG' s Space, SAN BAG shall pay for all Common Area Expenses for the Depot and CITY shall reimburse SAN BAG quarterly in arrears for CITY' s share of the Common Area Expenses for the Depot. The CITY' s share shall A04- 040- mab. doc
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be 50% of the net Common Area Expenses. Net Common Area Expenses are those expenses apportioned to Non- Leased Space. The parties Representatives shall agree upon what items shall constitute the Common Area Expenses for the Depot. but such expenses shall include, but not limited to, real property insurance for the Depot, the costs for maintenance of the east parking lot, the costs for signage, security, and the costs for perimeter landscaping and lighting. The parties agree that for the first six months of SAN BAG' s occupancy CITY' s 50% of net Common Area Expenses for the Depot shall be considered to be $ 0. 34 per square foot of Common Area. The parties agree the Common Area of the Depot is 146,462 square feet 12, 836 square feet interior and 133, 626 square feet exterior), and is shown as Common Area" on Exhibit " I", Depot Layout Plan. At the end of the first six months of SAN BAG' s occupancy and semi- annually thereafter, the reimbursement rate for Common Area Expenses shall be adjusted by the parties' Representatives based upon the actual costs of the Common Area Expenses for the prior six months. The Property Management Firm described in section 8. 10, Prooertv Manaaement Firm, shall be responsible for tracking the actual costs of the Common Area Expenses for the Depot.
8. 05 Non- Leased Soace Exoenses. SAN BAG shall pay for all Non- Leased Space Expenses for the Depot, it being the intent and understanding of the parties that the tenants of Lease Space that is actually being leased will pay for its own expenses. For the purposes of this Agreement, " Non- Lease Space" is all of that space of the Depot that is shown. as " Lease Space" on Exhibit " I", Depot Layout Plan, but which is not actually being leased. Commencing upon SAN BAG occupying SAN BAG' s Space, CITY shall reimburse SAN BAG quarterly in arrears for CITY' s fifty percent ( 50%) share of the Non- Leased Space Expenses for the Depot. The parties' Representatives shall agree upon what portion of the Lease Space is Non- Lease Space and upon which items shall constitute the Non- Leased Space Expenses for the Depot, including but not limited to Common Area Expenses. The parties agree that for the first six months of SANBAG' s occupancy CITY' s fifty percent ( 50%) of the Non- Leased Space Expenses for the Depot shall be considered to be $ 0. 17 per square foot of Non- Leased Space. The parties agree the Lease Space is 36, 515 square feet, and is shown as " Lease Space" on Exhibit " I", Depot Layout Plan. At the end of the first six months of SAN BAG' s occupancy and semi- annually thereafter, the reimbursement rate for Non- Leased Space Expenses shall be adjusted by the parties' Representatives based upon the actual costs of the Non- Leased Space Expenses for the prior six months. The Property Management Firm described in section 8. 10, Prooertv Manaaement Firm, shall be responsible for tracking the actual costs of the Non- Leased Space Expenses for the Depot.
8. 06 Insurance. SAN BAG shall provide its own insurance to cover SAN BAG' s personal property at the Depot. CITY shall provide its own insurance to cover CITY' s personal property at the Depot. SAN BAG shall provide real property insurance to cover the Depot. This cost shall be included as part of Common Area Expenses.
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8. 07 Parkina. SAN BAG shall have exclusive use of the East Parking Lot, shown as " East Parking Lot" on Exhibit " H", Depot Parking Layout Plan, during normal SAN BAG business hours until such time that this parking is needed for a proposed Depot restaurant tenant in which case the CITY, after consultation with and approval by SAN BAG, will provide alternative parking for SAN BAG' s use.
8. 08 Sianaae. CITY, in consultation with SAN BAG, shall provide adequate signage located at the Depot. SAN BAG shall be entitled to use at least its pro- rata share of any sign age that may be provided for the Depot. CITY will work with SANBAG on the amount of signage located on the property to be used by SANBAG.
8. 09 Other Tenants in the Deoot. The Property Management Firm described in section 8. 10, Prooerty Manaaement Firm, shall be responsible for the administration of all leases at the Depot. Such administration shall include the screening and tentative selection of tenants, collection, deposit and disbursement of rents, charges, fees and deposits of any other amounts receivable. The Property Management Firm shall provide SANBAG and CITY with justification for each proposed action and obtain the approval of SAN BAG' s and CITY' s Representatives prior to taking such action. SAN BAG' s and CITY' s Representatives shall use good faith efforts to agree on a decision within ten ( 10) working days, but failure to do so will not be deemed approval of the proposed action. Notwithstanding the preceding, SAN BAG, after consultation with the CITY, has the exclusive right to enter into, amend or terminate all leases at the Depot, institute actions for evictions and execute notices to vacate and to take judicial proceedings, but the Property Management Firm shall make recommendations on all such actions to SAN BAG. Any lease ( including banquet room fees) revenue will first be applied to costs associated with the lease, then to costs of the Property Management Firm, maintenance of common areas and non- leased space and Depot property insurance costs, with any remaining balance shared equally by the CITY and SAN BAG.
8. 10 ProoerlY Manaaement Firm. CITY and SAN BAG agree that SAN BAG shall hire a private property management firm or person (" Property Management Firm") to serve as property manager and oversee the Depot' s building maintenance including all adjacent parking and banquet space and leasing of available building space and the future retail development. SAN BAG shall conduct a request for proposals (" RFP") process to locate. suitable candidates for the Property Management Firm position. SAN BAG shall coordinate the RFP process with CITY' s Representative and receive CITY' s Representative' s approval of the entire RFP process, including membership on any evaluation committee, review and approval of the selection of and contract for the Property Management Firm. SAN BAG and CITY shall equally share the compensation ( including any reimbursable expenses) for the Property Management Firm.
8. 11 Pro- Rata Share. The parties agree that for the purposes of this Agreement, SAN BAG' s " pro- rata share" shall mean sixty- four percent ( 64%) of the A04- 040- mab. doc
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cost or the amount of the item in question.
8. 12 Future Retail Development. The parties may agree upon an area to be considered for future retail development. SAN BAG shall be responsible for managing the retail development with the assistance of the Property Management Firm. All income from such retail development shall be split fifty-fifty (50/ 50) between SAN BAG and the CITY, after deduction for the reasonable expenses of managing the retail development.
IX
FISCAL YEAR
9. 01 Fiscal Year. The fiscal year of this Agreement shall begin on the first day of July each year.
X.
ACCOUNTING
10. 01 Accountina. Each party shall render to the other party a complete accounting of the affairs undertaken or conducted by such party pursuant to this Agreement, as of the close of business on the last day of June each year. Such accountings shall be rendered to each party to this Agreement within thirty ( 30) days after the close of each such year. Each party shall make its accounting books and records available to the other party at any time during the term of this Agreement upon reasonable prior written notice. Except as to manifest errors brought to the attention of the other parties to this Agreement within thirty ( 30) days after it is rendered, each such accounting shall be final and conclusive as to each party to this Agreement.
XI.
DISTRIBUTION OF PROPERTY
11. 01 Distribution of Propertv to SANBAG. Upon any termination of this Agreement, all property owned by SAN BAG and CITY as tenants in common shall be promptly transferred to SANBAG free and clear.
a. If the termination of this Agreement is by SAN BAG pursuant to Subsection " b" of Section XIV, Termination of Aareement, or because of a default by SANBAG pursuant to Subsection " c" of Section XIV, Termination of Aareement, SAN BAG shall pay CITY an amount equal to the CITY' s monetary contributions with respect to all Phase I, Phase II and Depot rehabilitation costs and expenses paid by the CITY under the prior Cooperative Agreement, SAN BAG Contract No. 93- 066, A04- 040- mab. doc
Indirect
9 e
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dated April 26, 1993, and this Agreement. The costs and expenses of the CITY hereunder shall include all capital items, major repairs and replacements, reconstruction remodeling ( excluding specifically any item contained within the Level of Maintenance and the Level of Security), payment of CITY fees, permits and processing charges, costs of construction and land acquisition costs. All such costs and expenditures shall bear interest at the rate of interest equal to the rate of eamings by the San Bernardino County Investment Pool per annum from the date paid by the CITY until paid by SANBAG pursuant to this Section. b. If the termination of this Agreement is for any other reason, SAN BAG shall not be required to pay CITY any amounts for the CITY' s monetary contributions with respect to all Phase I, Phase II and Depot rehabilitation costs and expenses paid by the CITY under the prior Cooperative Agreement, SANBAG Contract No. 93- 066, dated April 26, 1993, or this Agreement.
11. 02 Income From Property. Any net income derived from the Non- Operating Property shall be applied toward CITY' s costs for security and maintenance under this Agreement to the extent such costs are incurred.
XII.
NOTICES
12. 01 Notices to Parties. Any and all notices or communications required or permitted by this Agreement or by law to be delivered to, served on, or given to either party to this Agreement by the other party to this Agreement shall be in writing and shall be deemed properly delivered, served, or given to the party so directed, to or in lieu of each such personal service, when deposited in the United States mail, first- class postage prepaid, and addressed to:
Executive Director
San Bernardino Associated Governments
472 North Arrowhead Avenue
San Bernardino, CA 92401
City Administrator
The City of San Bernardino
300 North " 0" Street
San Bernardino, CA 92418- 0001
Either party may change its mailing address for the purposes of this paragraph by giving written notice of such change to the other party.
XIII.
A04- 040- mab. doc
Indirect
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MISCELLANEOUS
13. 01 Consents and Aareements. Any and all consents and agreementsprovided for or permitted by this Agreement shall be in writing, and a signed copythereof shall be filed and maintained by each party in their official records togetherwith this Agreement. Whenever consent or approval of either party is required that party shall not unreasonably withhold or delay such consent or approval.
13. 02 Sole and Onlv Aareement. This Agreement contains the sole and onlyagreement of the parties and correctly sets forth the rights, duties, and obligations of each party to the other as of December 3, 2003. Any prior agreements, policies,negotiations, and/ or representations are expressly set forth in this Agreement.
13. 03 Amendments. This Agreement may be amended or modified in anymanner by an instrument in writing, stating the amendment or modification, signed bythe parties hereto.
13. 04 Severabilitv. In case anyone or more provisions contained in this Agreement shall for any reason be held invalid or illegal, or unenforceable in anyrespect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof; and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein.
13. 05 Headinas and Subtitles. Headings and subtitles of this instrument havebeen used for convenience only and do not constitute matter to be considered as interpreting this Agreement.
13. 06 Attornev' s Fees. In the event of any dispute hereunder or any proceedings to enforce the provisions hereof, the prevailing party in such dispute or proceeding shall be entitled to recover, among other things, all costs, reasonable attorney' s fees and reasonable disbursements, regardless of whether such dispute or proceedings are handled by attorneys or employees of such party or outside counsel.
Prevailing party in any dispute or proceeding" shall be the party who obtains substantially all the relief sought by such action or proceedings, regardless of whetherfinal court judgment is entered.
13. 07 Indemnitv. The parties hereto each agree to defend, indemnify, andhold harmless the other party, and its authorized agents, officers, elected officials, volunteers and employees against any and all claims arising from the party' s acts, errors, or omissions and from any and all expenses ( including reasonable attorneys'fees) incurred by the other party on account of any claim therefore. The costs, salaryand expenses of the CITY Attorney and members of his office in enforcing this Agreement, as amended, on behalf of the CITY shall be considered as " attorneys"fees for the purposes of this paragraph. The cost, salary and expenses of the County A047040- mab. doc
InclJ. rect
11 e
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Counsel and members of his office in enforcing this Agreement, as amended, on behalf of SAN BAG shall be considered as " attorneys' fees" for the purposes of this paragraph. Each party shall obtain and maintain during the time this Agreement, as amended, is in effect adequate insurance or self- insurance to cover its liability, defense and indemnification obligations in order to protect itself and the other parties.
13. 08 Law of the Jurisdiction and Venue. In the event of any litigation arising out of the terms of this Agreement, the law of the State of California shall apply, and the venue of any such action shall be the Superior Court of the State of California for the County of San Bernardino, Central District.
13. 09 Exhibits. All exhibits referred to are attached to this Agreement and incorporated by reference.
13. 10 Reoresentatives. Each party shall appoint and give the other party notice of its Representative for purposes of this Agreement. Except for specifically delegated authority, the Representatives shall have no authority to amend this Agreement or otherwise bind their respective party in any manner.
13. 11 JUry Trial Waiver. CITY and SANBAG hereby waive their respective right to trial by jury and agree to accept trial by judge alone of any cause of actiOn, claim, counterclaim or cross- complaint in any action, proceeding and/ or hearing brought by either CITY against SAN BAG or SAN BAG against CITY on any matter whatsoever arising out of, or in any way connected with, this Agreement, the relationship of CITY and SAN BAG, either parties use or occupancy of the Depot, or any claim of injury or damage, or the enforcement of any remedy under any law, statute, or regulation, emergency or otherwise, now or hereafter in effect.
XIV.
TERMINATION OF AGREEMENT
14. 01 Termination. This Agreement may be terminated as follows:
a. Mutual agreement of the parties;
b. Either party may terminate this Agreement without cause by giving not less than one ( 1) year' s notice of termination; c. Either party may terminate this Agreement with cause due to any default or breach of this Agreement by the other party hereto which has not been cured within thirty ( 30) days after notice of such default to the other party, or such later time as is reasonably necessary if the default cannot be reasonable cured within such thirty ( 30) day period.
A04- 040- mab. doc
Indirect
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xv.
ACCEPTANCE
15. 01 Acceptance of Aareement. The parties hereto have approved this Agreement by official actions of their respective governing bodies, accept and agree and agree to the terms set forth therein as of the date set forth above.
SAN BERNARDINO ASSOCIATED GOVERNMENTSDated:
By
Name: William J. Alexander
Title: President
CITY OF SAN BERNARDINODated:
APPROVED AS TO FORM:
REX A. HINESLEY, SAN BAG Counsel
JA
A04,:,040- mab. doc
Ind~ rect
By
Name: Judith Valles
Title: Mayor
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Exhibit " A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA " A"
Those portions of Lots 10, 11 and 12, Block 15, Rancho San Bernardino, in the City of San Bernardino, County of San Bernardino, State of California, per map recorded in Book 7, Page 2 of Maps in the Office of the County Recorder of said County described as follows:
Commencing at the intersection of the east line of Mt. Vernon Avenue, 82. 50 feet wide and the North line of 3rd Street. 82. 50 feet wide as described in Parcell of that certain Indenture between the Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14, 1917 in Book 622, Page 157 of Deeds in the Office of said County Recorder, said intersection also beingthe Northwest comer of said Parcell; thence along the north line of said 3rd Street, North 86042' 30" East, 13. 47 feet to the TRUE POINT OF BEGINNING; thence leaving said north line North 2036' 26" West, 249. 00 feet; thence South 77005' 02" East, 60. 28 feet; thence South 72059' 17" East, 156. 88 feet; thence South 50015' 26" East, 23. 50 feet; thence South 89057' 46" East, 37. 55 feet; thence North 02029' 31" West. 5. 38 feet; thence North 89041' 33" East, 42. 00 feet; thence South 2029' 31" East, 5. 38 feet; thence South 89058' 17" East, 616. 93 feet; thence South 0027' 39" East, 121. 74 feet to the north line of 3rd Street as described in Parcel 1 of said Indenture; thence South 86' 42' 30" West, 914.48 feet along said north line to the TRUE POINT OF BEGINNING.
EXCEPT THEREFROM that portion described as Parcell of that certain Quitclaim Deed to the Cityof San Bernardino recorded April 30, 1959 in Book 4805, Page 81 of said Official Records.
Containing approximately 3. 3 acres.
See Sheet 2 for a plat depicting the above described property. e
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TEL. ( 909) 9BO- 1982 . FAX; ( 909) 941- 0891
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Exhibit " A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA " C"
Those portions of Lots 1 0, and 11, Block 15, Rancho San Bernardino, in the City of San Bernardino, County of San Bernardino, State of California, per map recorded in Book 7, Page 2 of Maps in theOffice of the County Recorder of said County described as follows:
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Commencing at the intersection of the east line of Mt. Vernon Avenue, 82. 50 feet wide and the North line of 3rd Street. ( vacated) 82. 50 feet wide as described in Parcel 1 of that certain Indenture between the Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14, 1917 in Book 622, Page 157 of Deeds in the Office of said County Recorder, said intersection also being the Northwest corner of said Parcel 1 ; thence along the northerly line of said 3rd Street, North 86042' 30" East, 13.47 feet to the POINT OF BEGINNING; thence North 86' 42' 30"East, 546. 00 feet continuing along said northerly line; thence leaving said northerly line South 03' 17' 30" East, 41. 25 feet; to the beginning of a non- tangent curve concave southeasterlyand having a radius of 360. 00 feet, a radial line to the beginningof said curve bears North 36008' 06" West; thence southwesterly 97. 38 feet along the arc of said curve, through a central angle of 15' 29' 53"; thence South 38' 22' 01" West, 173.49 feet to the beginning of a curve concave northwesterly and having a radius of 255. 00 feet; thence westerly 229. 61 feet along the arc of said curve, through a central angle of 51' 35' 27" to the beginning of a compound curve concave northeasterly and having a radius of 125. 50 feet; thence westerly and northerly 131. 42 feet along the arc of said curve, through a central angle of 59' 59' 55" to the beginning of a compound curve concave easterly and having a radius of 288. 00 feet; thence northerly 100. 69 feet along the arc of said curve through a central angle of 20001' 51 "; thence North 10' 00' 46" West, 155.46 feet to the POINT OF BEGINNING.
Containing approximately 2. 85 acres.
See Sheet 2 for a plat depicting the above described property. irectioR
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Exhibit " A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA " 0"
Lying within Lots 11. 12. 13. 14 and 15. Block 15. Rancho San Bernardino. in the City of San Bernardino. County of San Bernardino. State of California. as shown on a map recorded in Book 7.
Grant Deed to San Bernardino Associated Governments recorded December 15. 1992 as Instrument No. 92- 514402 of Official Records in the Office of the County Recorder of said County. described as follows:
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BEGINNING at the southwest corner of Parcel 3 in that certain Quitclaim Deed to the City of San Bernardino recorded April 30. 1959 in Book 4805. Page 81 of said Official Records said comer also being on the northerly line of 3rd Street. 82. 50 feet wide as described in Parcel 1 of that certain Indenture between the Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14. 1917 in Book 622. Page 157 of Deeds in the Office of said County Recorder; thence South 86042' 30" West. 536. 99 feet along said northerly line; thence North 00027' 39" West. 213. 24 feet; thence South 90000' 00" East, 511. 11 feet to a point on a line that is parallel with and 15. 00 feet south of the centerline of ' Track P2", said point being the beginning of a non- tangent curve, concave southerly and having a radius of 1487. 85 feet, a radial line of said curve to said point bears North 2029' 46" West; thence Easterly 45. 95 feet along said curve through a central angle of 1046' 13"; thence North 89016' 27" East, 305. 78 feet to the southeasterly line of said Parcel 2: thence southwesterly and westerly along the southeasterly and southerly line of said Parcel 2 the following three courses; thence South 36002' 55" West, 174. 71 feet to the beginning of a non- tangent curve concave northwesterly, a radial line through said curve bears South 40017' 28" East: thence westerly 143. 12 feet along the arc of said curve through a central angle of 41000' 00"; thence North 89017' 28" West. 90. 37 feet to the POINT OF BEGINNING.
Containing approximately 3. 51 acres.
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A04, 040- mab. doc
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A04- 040- mab. doc
Indirect
Exhibit " E"
Commuter Rail Station Maintenance
FREQUENCY
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Exhibit " G"
San Bernardino Depot Grant Funding
Grant Type Grant SAN BAG City Total
Amount Match Match Amount
TEA 6/93 $ 1 300 000 $ 168 926 $ 1 468 926
TEA 21 Demo. $ 2 462. 699 $ 243 662 $ 412588 $ 3. 118. 949 FT A 5309 10/ 00 $ 2 943 286 $ 551 431 $ 184 391 $ 3679108 TEA 11/99 $ 2. 832 960 $ 367, 040 $ 3. 200. 000
FT A 5309 10/ 01 $ 594 189 $ 74274 $ 74274 $ 742737
TEA 09/ 02 $ 863, 289 $ 232. 345 $ 232, 345 $ 1 327 979 TEA 09/ 03 $ 661. 225 $ 44 388 $ 44, 388 $ 750. 001
Additional Local Funding --------- $ 55, 721 $ 645, 862 $ 701, 583 f1~3i07747 _.-._----~. $ 14.iii. 2siTotal $ 11. 657, 648 $ 1, 960, 888 Match Committed 93- 066 $ 412588 $ -
Match Still Required $ 958, 159 $ 1, 960, 888
SAN BAG Match Includes: 456, 976 Valley TMEE
858, 050 Rail Asset Revenue
55, 721 BNSF
DepolFundingSpl~. mab. lds
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8: 40 AM
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Exhibit " I"
Depot Layout Plan
A04: 040- mab. doc:
Indlrect
22 e
Depot Layout Plan
SANBAG Space: 22, 235 sq. ft. Second Floor
1.271 sq. ft. Stairs and Elevator
23, 506 sq. ft.
Metrolink 4, 546 sq. ft. First Floor
Amtrak 1, 201 sq. ft. First Floor
Building Maintenace 440 sq. ft. First Floor
East Lounge ( office) 820 sq. ft. First Floor
East Future Tenant 5, 313 sq. ft. First Floor
East Annex 980 sq. ft. First Floor
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East Annex 980 sq. ft. Second Floor
Total Leasable SpaceExcluding SANBAG Stairs and Elevator: 36, 515 sq. ft.
Common Area Interior: 3, 850 sq. ft. Main Lobby
5, 329 sq. ft. Banquet Room
1, 633 sq. ft. Lobby Restrooms
2, 024 sq. ft. Misc. & Circulation
Common Area Exterior 133, 626 sq. ft.
Total Common Area: 146, 462 sq. ft.
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1 2
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7 REsotIar1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF THE SECOND AMENDMENT TO COOPERATIVE AGREEMENT 93- 066 AMONG SAN
BERNARDINO ASSOCIATED GOVERNMENTS ( SANBAG), THE ECONOMIC
DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, AND THE CITY
OF SAN BERNARDINO RELATIVE TO THE CONVEYANCE OF TITLE AND TERMINATION OF COOPERATIVE AGREEMENT 93- 066 CONCERNING THE METROLINK COMMUTER RAIL STATION AND THE SANTA FE DEPOT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
8 CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City, the Second Amendment to Cooperative Agreement 93- 066 among SAN BERNARDINO ASSOCIATED GOVERNMENTS ( SANBAG), the Economic Development Agency of the City of San Bernardino, and the City of San Bernardino, a copy of which is attached hereto marked Exhibit " A" and incorporated herein by reference as fully as though set forth at length.
SECTION 2. The authorization to execute the above- referenced agreement is rescinded if the parties to the agreement fail to execute it within sixty ( 60) days of the pa~ sage of this resolution.
III
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1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF THE SECOND AMENDMENT TO COOPERATIVE AGREEMENT 93- 066 AMONG SAN
BERNARDINO ASSOCIATED GOVERNMENTS ( SANBAG), THE ECONOMIC
DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, AND THE CITY
OF SAN BERNARDINO RELATIVE TO THE CONVEYANCE OF TITLE AND TERMINATION OF COOPERATIVE AGREEMENT 93- 066 CONCERNING THE METROLINK COMMUTER RAIL STATION AND THE SANTA FE DEPOT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2003, by the following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this day of 2003.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
By:
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SECOND AMENDMENT TO COOPERATIVE AGREEMENT 93-066
THIS SECOND AMENDMENT TO COOPERATIVE AGREEMENT NO. 93- 066 is hereby made, entered into and effective on the 3rd day of December, 2003, by and between the SAN BERNARDINO ASSOCIATED GOVERNMENTS (" SAN BAG"), the ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ( the Agency") and the CITY OF SAN BERNARDINO ( the " City").
WHEREAS, the Agency and SAN BAG entered into a Cooperative Agreement, SANBAG Contract No. 93- 066, dated April 26, 1993, with regard to the Commuter Rail Station in the City; and
WHEREAS, on February 15, 1999, the Agency, SAN BAG and the City entered into a First Amendment to Cooperative Agreement 93- 066 ( the " First Amendment"), adding the City as a party and specifying and clarifying certain responsibilities and obligations of the Agency, SAN BAG and the City ( the Cooperative Agreement, SAN BAG Contract No. 93- 066 as amended by the First Amendment, is hereinafter referred to as the Agreement"); and
WHEREAS, all obligations of the parties under the Agreement have either been performed to the satisfaction of the parties or will be performed pursuant to a new cooperative agreement between the City and SANBAG; and, WHEREAS, the Agency, SAN BAG and the City desire to amend the Agreement to terminate the Agreement.
NOW, THEREFORE, it is agreed that the Agreement is amended as set forth below.
1. The parties agree to promptly convey title of the Property as shown on Exhibit " A", attached hereto, from SAN BAG to SAN BAG and the City, as tenants in common.
2. Except as provided in Paragraph 1, above, no other actions shall be taken under the Agreement, including but not limited to those actions which would have otherwise been required to be taken upon termination of the Agreement pursuant to Paragraph XV, TERMINATION OF AGREEMENT.
3 The Cooperative Agreement, SAN BAG Contract No. 93- 066 as amended by the First Amendment, is hereby terminated effective December 3, 2003, except that the obligations set forth in Paragraph 1, above, shall survive the termination of this Agreement if not completed before such termination.
A930662- mab. doc
0435270
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Dated:
Dated:
Dated:
SAN BERNARDINO ASSOCIATED GOVERNMENTS
By
William J. Alexander
President
CITY OF SAN BERNARDINO
By
Judith Valles
Mayor
ECONOMIC DEVELOPMENT AGENCY FOR THE
CITY OF SAN BERNARDINO
By
Title:
APPROVED AS TO FORM:
Name:
Agency Counsel
A930662- mab. doc
0435270
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Exhibit " A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA " A"
Those portions of Lots 10, 11 and 12, Block 15, Rancho San Bernardino, in the City of San Bernardino, County of San Bernardino, State of California, per map recorded in Book 7, Page 2 of Maps in the Office of the County Recorder of said County described as follows:
Commencing at the intersection of the east line of Mt. Vernon Avenue, 82. 50 feet wide and the North line of 3rd Street, 82. 50 feet wide as described in Parcell of that certain Indenture between the Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14, 1917 in Book 622, Page 157 of Deeds in the Office of said County Recorder, said intersection also beingthe Northwest comer of said Parcell; thence along the north line of said 3rd Street, North 86042' 30" East, 13. 47 feet to the TRUE POINT OF BEGINNING; thence leaving said north line North 2036' 26" West, 249. 00 feet; thence South 77" 05' 02" East, 60. 28 feet; thence South 72059' 17" East, 156. 88 feet; thence South 50015' 26" East, 23.50 feet; thence South 89057' 46" East, 37. 55 feet: thence North 02029' 31" West, 5. 38 feet; thence North 89041 ' 33" East, 42. 00 feet; thence South 2029' 31" East, 5. 38 feet; thence South 89058' 17" East, 616. 93 feet; thence South 0027' 39" East, 121. 74 feet to the north line of 3rd Street as described in Parcell of said Indenture; thence South 86042' 30" West, 914.48 feet along said north line to the TRUE POINT OF BEGINNING.
EXCEPT THEREFROM that portion described as Parcell of that certain Quitclaim Deed to the Cityof San Bernardino recorded April 30, 1959 in Book 4805, Page 81 of said Official Records.
Containing approximately 3. 3 acres.
See Sheet 2 for a plat depicting the above described property.
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LEGAL DESCRIPTION
AREA " C"
Those portions of Lots 10, and 11, Block 15, Rancho San Bernardino, in the City of San Bernardino,County of San Bernardino, State of California, per map recorded in Book 7, Page 2 of Maps in theOffice of the County Recorder of said County described as follows:
Commencing at the intersection of the east line of Mt. Vernon Avenue, 82, 50 feet wide and the Northline of 3rd Street, ( vacated) 82. 50 feet wide as described in Parcel 1 of that certain Indenturebetween the Santa Fe Land Improvement Companyand the City of San Bernardino recordedNovember 14, 1917 in Book 622, Page 157 of Deeds in the Office of said County Recorder, saidintersection also being the Northwest corner of said Parcel 1; thence along the northerly line of said3rd Street, North 86" 42' 30" East, 13.47 feet to the POINT OF BEGINNING; thence North 86" 42' 30"East, 546. 00 feet continuing along said northerly line; thence leaving said northerly line South03" 17' 30" East. 41. 25 feet; to the beginning of a non- tangent curve concave southeasterlyand having a radius of 360, 00 feet, a radial line to the beginning of said curve bears North 36" 08' 06"West; thence southwesterly 97. 38 feet along the arc of said curve, through a central angle of15" 29' 53"; thence South 38022' 01" West, 173.49 feet to the beginning of a curve concave northwesterly and having a radius of 255, 00 feet; thence westerly 229. 61 feet along the arc of saidcurve, through a central angle of 51 035' 27" to the beginning of a compound curve concave northeasterly and having a radius of 125. 50 feet: thence westerly and northerly 131.42 feet along thearc of said curve, through a central angle of 59059' 55" to the beginning of a compound curve concave easterly and having a radius of 288. 00 feet; thence northerly 100. 69 feet along the arc ofsaid curve through a central angle of 20' 01' 51 "; thence North 10000' 46" West, 155.46 feet to thePOINT OF BEGINNING.
Containing approximately 2. 85 acres,
See Sheet 2 for a plat depicting the above described property.
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LICENSE EXPIRES 9/ 30/ 05
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3311 E. SHELBY ST.
ONTARIO, CALIFORNIA 91704TEL: ( 909} 980- 1982 . FAX: ( 909} 941- 0891 K: \ 97092\ DWG\ PARCElC1. 0WC
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Exhibit " A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA " 0"
Lying within Lots 11. 12. 13. 14 and 15. Block 15. Rancho San Bernardino. in the City of San Bernardino. County of San Bernardino, State of California, as shown on a map recorded in Book 7,
Grant Deed to San Bernardino Associated Governments recorded December 15, 1992 as Instrument No. 92- 514402 of Official Records in the Office of the County Recorder of said County, described as follows:
BEGINNING at the southwest corner of Parcel 3 in that certain Quitclaim Deed to the City of San Bernardino recorded April 30, 1959 in Book 4805, Page 81 of said Official Records said comer also being on the northerly line of 3rd Street, 82. 50 feet wide as described in Parcel 1 of that certain Indenture between the Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14, 1917 in Book 622, Page 157 of Deeds in the Office of said County Recorder; thence South 86042' 30" West, 536. 99 feet along said northerly line; thence North 00027' 39" West. 213.24 feet; thence South 90000' 00" East, 511. 11 feet to a point on a line that is parallel with and 15. 00 feet south of the centerline of " Track P2", said point being the beginning of a non- tangent curve, concave southerly and having a radius of 1487. 85 feet, a radial line of said curve to said point bears North 2029' 46" West: thence Easterly 45. 95 feet along said curve through a central angle of 1046' 13"; thence North 89016' 27" East, 305. 78 feet to the southeasterly line of said Parcel 2; thence southwesterly and westerly along the southeasterty and southerly line of said Parcel 2 the following three courses; thence South 36002' 55" West, 174. 71 feet to the beginning of a non- tangent curve concave northwesterly, a radial line through said curve bears South 40017' 28" East: thence westerly 143. 12 feet along the arc of said curve through a central angle of 41 ' 00' 00"; thence North 89017' 28" West, 90. 37 feet to the POINT OF BEGINNING.
Containing approximately 3. 51 acres.
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Associated Engineer' s, Inc.
3311 E. SHELBY ST.
ONTARIO, CALIFORNIA 91764
TEL: ( 909 ) 980- 1982 . FAX: ( 909 ) 941- 0891
K: \ 97092\ O""'\ PARCEL10. 0WG
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t(Q)\PY
RESOLUTION NO.
RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF THE SECOND AMENDMENT TO COOPERATIVE AGREEMENT 93- 066 AMONG SAN
BERNARDINO ASSOCIATED GOVERNMENTS ( SANBAG), THE ECONOMIC
DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, AND THE CITY
OF SAN BERNARDINO RELATIVE TO THE CONVEYANCE OF TITLE AND TERMINATION OF COOPERATIVE AGREEEMENT 93- 066 CONCERNING THE METROLINK COMMUTER RAIL STATION AND THE SANTA FE DEPOT.
BE IT RESOLVED BY THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Chairperson of the Community Development Commission of the City of San Bernardino or her designeeis hereby authorized and directed to execute on behalf of said Agency, the Second Amendment to Cooperative Agreement 93- 066 among SAN BERNARDINO ASSOCIATED GOVERNMENTS ( SANBAG), the Economic Development Agency of the City of San Bernardino, and the City of San Bernardino, a copy of which is attached hereto marked Exhibit " A" and incorporated herein by reference as fully as though set forth at length.
SECTION 2. The authorization to execute the above- referenced agreement is rescinded if the parties'to the agreement fail to execute it within sixty ( 60) days of the passage of this resolution.
III
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27 By:
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RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF THE SECOND AMENDMENT TO COOPERATIVE AGREEMENT 93- 066 AMONG SAN
BERNARDINO ASSOCIATED GOVERNMENTS ( SANBAG), THE ECONOMIC
DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, AND THE CITY
OF SAN BERNARDINO RELATIVE TO THE CONVEYANCE OF TITLE AND TERMINATION OF COOPERATIVE AGREEEMENT 93- 066 CONCERNING THE METROLINK COMMUTER RAIL STATION AND THE SANTA FE DEPOT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Community Development Commission of the City of San Bernardino at a meeting thereof, held on the _ day of , 2003, by the following vote, to wit:
Commission: AYES NAYS ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this day of 2003.
Judith Valles, Chairperson
Community Development Commission of
The City of San Bernardino
Approved a to
Form andile al content:
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SECOND AMENDMENT TO COOPERATIVE AGREEMENT 93-066
THIS SECOND AMENDMENT TO COOPERATIVE AGREEMENT NO. 93- 066 is hereby made, entered into and effective on the 3rd day of December, 2003, by and between the SAN BERNARDINO ASSOCIATED GOVERNMENTS (" SAN BAG"), the ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ( the Agency") and the CITY OF SAN BERNARDINO ( the " City").
WHEREAS, the Agency and SAN BAG entered into a Cooperative Agreement, SANBAG Contract No. 93- 066, dated April 26, 1993, with regard to the Commuter Rail Station in the City; and
WHEREAS, on February 15, 1999, the Agency, SAN BAG and the City entered into a First Amendment to Cooperative Agreement 93- 066 ( the " First Amendment"), adding the City as a party and specifying and clarifying certain responsibilities and obligations of the Agency, SAN BAG and the City ( the Cooperative Agreement, SAN BAG Contract No. 93- 066 as amended by the First Amendment, is hereinafter referred to as the Agreement"); and
WHEREAS, all obligations of the parties under the Agreement have either been performed to the satisfaction of the parties or will be performed pursuant to a new cooperative agreement between the City and SANBAG; and, WHEREAS, the Agency, SAN BAG and the City desire to amend the Agreement to terminate the Agreement.
NOW, THEREFORE, it is agreed that the Agreement is amended as set forth below.
1. The parties agree to promptly convey title of the Property as shown on Exhibit " A", attached hereto, from SANBAG to SAN BAG and the City, as tenants in common.
2. Except as provided in Paragraph 1, above, no other actions shall be taken under the Agreement, including but not limited to those actions which would have otherwise been required to be taken upon termination of the Agreement pursuant to Paragraph XV, TERMINATION OF AGREEMENT.
3 The Cooperative Agreement, SAN BAG Contract No. 93- 066 as amended by the First Amendment, is hereby terminated effective December 3, 2003, except that the obligations set forth in Paragraph 1, above, shall survive the termination of this Agreement if not completed before such termination.
A930662- mab. doc
0435270
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Dated: SAN BERNARDINO ASSOCIATED GOVERNMENTS
By
William J. Alexander
President
Dated: CITY OF SAN BERNARDINO
By
Judith Valles
Mayor
Dated: ECONOMIC DEVELOPMENT AGENCY FOR THE
CITY OF SAN BERNARDINO
By
Title:
APPROVED AS TO FORM:
Rex A. Hinesley, SAN BAG Counsel
Name:
Agency Counsel
A930662- mab. doc
0435270
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Exhibit " A"
Property Description
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Exhibit " A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA " A"
Those portions of Lots 10, 11 and 12, Block 15, Rancho San Bernardino, in the City of San Bernardino, County of San Bernardino, State of California, per map recorded in Book 7, Page 2 of Maps in the Office of the County Recorder of said County described as follows:
Commencing at the intersection of the east line of Mt. Vernon Avenue, 82. 50 feet wide and the Northline of 3rd Street, 82. 50 feet wide as described in Parcel 1 of that certain Indenture between theSanta Fe Land Improvement Company and the City of San Bernardino recorded November 14, 1917in Book 622, Page 157 of Deeds in the Office of said County Recorder, said intersection also beingthe Northwest corner of said Parcel 1 ; thence along the north line of said 3rd Street, North 86042' 30"East, 13.47 feet to the TRUE POINT OF BEGINNING; thence leaving said north line North 2036' 26"West, 249. 00 feet; thence South 77005' 02" East, 60. 28 feet; thence South 72059' 17" East, 156. 88 feet; thence South 50015' 26" East, 23. 50 feet; thence South 89057' 46" East, 37. 55 feet; thence North 02029' 31" West, 5. 38 feet; thence North 89041' 33" East, 42. 00 feet; thence South 2029' 31" East, 5. 38 feet; thence South 89058' 17" East, 616. 93 feet; thence South 0027' 39" East, 121. 74 feetto the north line of 3rd Street as described in Parcel 1 of said Indenture; thence South 86042' 30"West, 914.48 feet along said north line to the TRUE POINT OF BEGINNING.
EXCEPT THEREFROM that portion described as Parcel 1 of that certain Quitclaim Deed to the Cityof San Bernardino recorded April 30, 1959 in Book 4805, Page 81 of said Official Records.
Containing approximately 3. 3 acres.
See Sheet 2 for a plat depicting the above described property.
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ll KENDALL AVENUE SO' 27' 39" E TEL ( 909) 980- 1982 . FAX: ( 909) 941- 0891 ll:.~.
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Exhibit " A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA " C"
Those portions of Lots 10, and 11, Block 15. Rancho San Bernardino, in the City of San Bernardino, County of San Bernardino, State of California, per map recorded in Book 7, Page 2 of Maps in theOffice of the County Recorder of said County described as follows:
Commencing at the intersection of the east line of Mt. Vernon Avenue, 82, 50 feet wide and the North line of 3rd Street, ( vacated) 82. 50 feet wide as described in Parcel 1 of that certain Indenture between the Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14, 1917 in Book 622, Page 157 of Deeds in the Office of said County Recorder, saidintersection also being the Northwest corner of said Parcel 1; thence along the northerly line of said 3rd Street, North 86042' 30" East, 13.47 feet to the POINT OF BEGINNING; thence North 86' 42' 30"East, 546. 00 feet continuing aiong said northerly line; thence leaving said northerly line South03' 17' 30" East, 41. 25 feet; to the beginning of a non- tangent curve concave southeasterlyand having a radius of 360. 00 feet, a radial line to the beginning of said curve bears North 36' 08' 06"West; thence southwesterly 97. 38 feet along the arc of said curve, through a central angle of15' 29' 53"; thence South 38022' 01" West, 173.49 feet to the beginning of a curve concave northwesterly and having a radius of 255. 00 feet; thence westerly 229. 61 feet along the arc of said curve, through a central angle of 51 ' 35' 27" to the beginning of a compound curve concave northeasterly and having a radius of 125. 56 feet; thence westerly and northerly 131.42 feet along the arc of said curve, through a central angle of 59' 59' 55" to the beginning of a compound curve concave easterly and having a radius of 288. 00 feet; thence northerly 100. 69 feet along the arc of said curve through a central angle of 20' 01' 51"; thence North 10000' 46" West, 155.46 feet to thePOINT OF BEGINNING.
Containing approximately 2. 85 acres.
See Sheet 2 for a plat depicting the above described property. l~"
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AREA " e"
VERNON AVENUE
Associated Engineer' s, Inc.
3311 E. SHELBY ST.
ONTARIO, CALIFORNIA 9175~
TEL: ( 909) 980- 1982 . FAX: ( 909) 941- 0891
K: \ 97092\ OWG\ PARCELC1. 0WG
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Exhibit " A"
Sheet 1 of 2
LEGAL OESCRIPTION
AREA " 0"
Lying within Lots 11. 12. 13. 14 and 15, Block 15. Rancho San Bernardino. in the City of San Bernardino. County of San Bernardino. State of California. as shown on a map recorded in Book 7,
Grant Deed to San Bernardino Associated Governments recorded December 15, 1992 as Instrument No. 92- 514402 of Official Records in the Office of the County Recorder of said County, described as follows:
BEGINNING at the southwest corner of Parcel 3 in that certain Quitclaim Deed to the City of San Bernardino recorded April 30. 1959 in Book 4805, Page 81 of said Official Records said comer also being on the northerly line of 3rd Street. 82. 50 feet wide as described in Parcel 1 of that certain Indenture beiween the Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14. 1917 in Book 622. Page 157 of Deeds in the Office of said County Recorder; thence South 86" 42' 30" West, 536, 99 feet along said northerly line; thence North 00" 27' 39" West. 213. 24 feet; thence South 90" 00' 00" East, 511. 11 feet to a point on a line that is parallel with and 15. 00 feet south of the centerline of " Track P2", said point being the beginning of a non- tangent curve, concave southerly and having a radius of 1487. 85 feet, a radial line of said curve to said point bears North 2029' 46" West: thence Easterly 45. 95 feet along said curve through a central angle of 1046' 13"; thence North 89016' 27" East, 305. 78 feet to the southeasterly line of said Parcel 2; thence southwesterly and westerly along the southeasterly and southerly line of said Parcel 2 the following three courses; thence South 36" 02' 55" West, 174. 71 feet to the beginning of a non- tangent curve concave northwesterly, a radial line through said curve bears South 40" 17' 28" East: thence westerly 143. 12 feet along the arc of said curve through a central angle of 41" 00' 00"; thence North 89" 17' 28" West, 90. 37 feet to the POINT OF BEGINNING.
Containing approximately 3. 51 acres.
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EXHIBIT " A"
SHEET 2 OF 2
t. " K" STREET
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SE'L Y LINE PCl 2
O. R. 92- 514402
O. R. 4805- 81
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Associated Engineer' s, Inc.
331 I E. SHELBY ST.
ONTARIO, CALIFORNIA 9)764
TEL: ( 909) 980- 1982 . FAX: ( 909) 941- 0891
1(: \ 97092\ DWG\ PARCEl10. DWG
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C. M. C. - CITY CLERK
300 North " 0" Street. San Bernardino' CA 92418- 0001
909. 384. 5002' Fax: 909.384. 5158
www. ci. san. bernardino. ca. lis
December 5, 2003
William 1. Alexander
San Bernardino Associated Governments
472 N. Arrowhead Avenue
San Bernardino, CA 92401
Dear Mr. Alexander,
At the Mayor and Common Council meeting of December I, 2003, the City of San Bernardino adopted Resolution 2003- 339 - Resolution authorizing the execution of Cooperative Agreement 04- 040 between San Bernardino Associated Governments ( SANBAG) and the City of San Bernardino concerning the Metrolink Commuter Rail Station and the Santa Fe Depot.
Enclosed is one ( 1) original agreement. Please obtain signatures in the appropriate location and return the original agreement to the City Clerk' s Office, Attn: Michelle Taylor, P. O. Box 1318, San Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by January 30, 2004.
Please retain a copy of the agreement for your jiles.
If you have any questions, pleasedo not hesitate to contact me at ( 909) 384- 5002.
Sincerely, '!
In fcicle, ,::)::, ('''--
t.,'
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respectfor Human Dignity' Honesty
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, CM. C. . CITY CLERK
300 North " D" Street. San Bernardino. CA 92418- 0001
909. 384. 5002. Fax: 909.384. 5158
www. ci. san- bernardino. ca. us
M
December 5, 2003
William J. Alexander
San Bernardino Associated Governments
472 N. Arrowhead Avenue
San Bernardino, CA 92401
Dear Mr. Alexander,
At the Mayor and Common Council meeting of December I, 2003, the City of San Bernardino adoptedResolution 2003- 340 - Resolution authorizing the execution of the second amendment to Cooperative Agreement 93- 066 among San Bernardino Associated Governments ( SANBAG), the Economic Development Agency and the City of San Bernardino relative to the conveyance of title and termination of Cooperative Agreement 93- 066 concerning the Metrolink Commuter Rail Station and the Santa Fe Depot.
Enclosed is one ( 1) original agreement. Please obtain signatures in the appropriate location and return the original agreement to the City Clerk' s Office, Attn: Michelle Taylor, P. O. Box 1318, San Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by January 30, 2004.
If you have any questions, pleasedo not hesitate to contact me at ( 909) 384- 5002.
Sincerely,
I)( d~ l(~ ),<
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity. Accountability. Respect for Human Dignity. Honesty
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C. M. C. - CITY CLERK
300 North " 0" Street. San Bernardino' CA 92418- 0001
909. 384. 5002' Fax: 909.384.5158
www. ci. san- bernardino. ca. us
December 8, 2003
William J. Alexander
San Bernardino Associated Governments
472 N. Arrowhead Avenue
San Bernardino, CA 92401
Dear Mr. Alexander,
At the Mayor and Common Council meeting of December 1, 2003, the City of San Bernardino adopted Resolution CDC/ 2003- 41 - Resolution authorizing the execution of the second amendment to Cooperative Agreement 93- 066 among San Bernardino Associated Governments SANBAG), the Economic Development Agency and the City of San Bernardino relative to the conveyance of title and termination of Cooperative Agreement 93- 066 concerning the Metrolink Commuter Rail Station and the Santa Fe Depot.
Enclosed is one ( 1) original agreement. Please obtain signatures in the appropriate location and return the original agreement to the City Clerk' s Office, Attn: Michelle Taylor, P. O. Box 1318, San Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by January 30, 2004.
If you have any questions, please do not hesitate to contact me at ( 909) 384- 5002.
Sincerely, ~
Il! c0- C(-<. i~)
Michelle Taylor
Senior Secretary
f
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L."~.
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES; Integrity' Accountability' Respect for Human Dignity' Honesty Governments
SAN BAG San Bernardino Associated Governments
472 N. Arrowhead Avenue Son Bernardino, CA 92401- 1421
Phone: ( 909) 884- 8276 Fax: ( 909) 885- 4407 Web: www. sonbog.co. gov f
NSPORTATION
MEASURE IWorking Together
San Bernardino County Transportation Commission _ San Bernardino County Transportation Authority San Bernardino County Congestion Management Agency _ Service Authority for Freeway Emergencies December 11, 2003
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Michelle Taylor
Office of the City Clerk
P. O. Box 1318
San Bernardino, CA 92402
Dear Ms. Taylor:
Per our conversation today, I am enclosing two sets of signature pages fully executed by the SANBAG Counsel and SANBAG President to be attached to Cooperative Agreement 93- 066 between SANBAG, City of San Bernardino and the Economic Development Agency; and Cooperative Agreement 04- 040 between SANBAG and the City of San Bernardino.
As requested, please send me original signature pages for the City of San Bernardino and the Economic Development Agency to attach to my copy of the agreements.
It was so pleasantcoordinating these documents with you. If you have any questions, pleasefeel frec to contact me at ( 909) 884- 8276.
Sincerely,
AP~~
Daylene Burris
SecretaryIII
Enclosure
Cities of: Adelanto. Barstow. Big Bear Lake, Chino, Chino Hills, Colton, Fontana, Grand Terrace, Hesperia, Highland, Lorna Linda, Montclair, Needles, Ontario. Rancho Cucamonga, Redlands, Rlalto, San Bernardino. Twentynlne Palms, Upland, V1ctorvllle, Yucaipa Towns of: Apple Valley, Yucca Valley County or- San Bernardino OF~' ICE OF THE CITY CLERK
RACHEL G. CLARK, C. M. C. . CITY CLERK
300 North " 0" Street. San Bernardino' CA 92418- 0001
909. 384. 5002' Fax: 909.384. 5158
www. ci. san- bernardino. ca. us
SM
December 16, 2003
Daylene Burris
San Bernardino Associated Governments
472 N. Arrowhead Avenue
San Bernardino, CA 92401- 1421
Dear Ms. Burris,
As requested, I am returning the original signature pages to be attached to Cooperative Agreement 93- 066 between SANBAG, the City of San Bernardino and the Economic Development Agency; and Cooperative Agreement 04- 040 between SANBAG and the City of San Bernardino.
If you have any questions, pleasedo not hesitate to call me at ( 909) 384- 5002.
Sincerely, .
I J.
CI/// a& {{(
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Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date ( Date Adopted): 1'2 - \ - 03 Item #
1'"\ ~
Vote: Ayes (-., Nays ~
Change to motion to amend original documents:
rLOA2 _ Resolution #
Abstain - e
7 Nl '<, - 3..?, '1
Absent .. 0..
Reso. # On Attachments: L Contract term: -
Note on Resolution of Attachment stored separately: -.
Direct City Clerk to ( circle I): PUBLISH, POST, RECORD W/ COUNTY Date Sent to Mayor: \ ' Z/ Z-
c
0 .~
Date of Mayor' s Signature: \ 2-- 0' 03
Date of ClerklCDC Signature: 12.- "\ -&?,
Null/Void After: ~(\ O~" J 1- ,"" o~ O~
By:
Reso. Log Updated: ./
Seal Irnpressed: ______
Date Memo/ Letter Sent for Signature: \" 2- S - O~
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: '/ Date Returned:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions ( Other Than Below):
Updated CITY Personnel Folders ( 6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders ( 5557):
Updated Traffic Folders ( 3985, 8234, 655, 92- 389):
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance Dev. Services
WaterPublic ServicesPolice
Notes:
Yes~ No By
Yes No -...L By
Yes No -.L- By
Yes No~ By
Yes No ./ B
EDA Finance ./'
rOm,,, .
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE ( Contract Term. etc,\ Ready to File:_ Date:
Revised 01112/ 01
FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Ayes 1-""") Abstain e-.
2003-- 3'--16
AbsenteVote: Nays
Item # 3(JJ~
er
Resolution #Meeting Date ( Date Adopted): 12- \~ o3
Change to motion to amend original documents:
Reso. # On Attachments:.. L.- Contract term: --
Note on Resolution of Attachment stored separately: -==-- Direct City Clerk to ( circle I): PUBLISH, POST, RECORD W / COUNTY NulllV oid After: '" 0 D ~'" 11- ,"G - 0'-1
By: -
Date Sent to Mayor: z:- 03 Reso. Log Updated: /"
Seal Impressed: .---Date of Mayor' s Signature: ! - Z - 3 - 0 ~ Date of Clerk/ CDC Signature: (" 2-- '-\- 0":1,
Date Memo/ Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
I-z.- s - 0 :?:, See Attached: j./"' Date Returned:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached: Yes /' Updated Prior Resolutions ( Other Than Below): Yes
Updated CITY Personnel Folders ( 6413, 6429, 6433, 10584, 10585, 12634): Yes Updated CDC Personnel Folders ( 5557): Yes
Updated Traffie Folders ( 3985, 8234, 655, 92- 389): Yes No By
No ..L.. By
No ~ By
No -? By
No/ By
Copies Distributed to:
City Attorney /
Parks & Rec. Police Public Services Water Others:
Finance 0/'
PrO fY\ 1(\
MISCode Compliance Dev. Services EDA
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE ( Contract Term. etc.) Ready to File:_ Date:
Revised 01/ 12/ 01
FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date ( Date Adopted): ! ' Z-.- l - o:?, Item # 30 C- Resolution # Vote: Ayes I- or") Nays x:r Abstain . kir
Change to motion to amend original documents:
CCC!? QJ3- 4- 1
Absent (;}
Reso, # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: -=- Direct City Clerk to ( circle I): PUBLISH, POST, RECORD W/ COUNTY Date Sent to Mayor: l2- L- O_~
Date of Mayor' s Signature: !
2- 3- 0' 3
Date of ClerklCDC Signature: t '2- 5' o~
Date Memo/ Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions ( Other Than Below):
Updated CITY Personnel Folders ( 6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders ( 5557):
Updated Traffic Folders ( 3985, 8234, 655, 92- 389):
Copies Distributed to:
City Attorney /
Parks & Rec,
Code Compliance Dev, Services
Police Public Services Water
Notes:
NulUVoid After: ~ n
DAJj11- 3(j~' j
I
By: -
Reso, Log Updated:
Seal Impressed:
Date Returned:
YesL No By
Yes No~ By
Yes No ----L.. By
Yes No --L By
Yes NoL By
EDA MISFinance
Others: f\[) lhl(\
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE ( Contract Term. etc.) Ready to File:_ Date:
Revised 01/ 12/ 01