Agenda, regular meeting, second session — San Bruno City Council, October 24, 2023 (part 1 of 2)

"The City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 24, 2023
7:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.

IN PERSON* MEETING LOCATION
San Bruno Senior Center
1555 Crystal Springs Road
San Bruno, CA 94066
*Please turn off all electronic devices before the start of the meeting to prevent disruptions*
Zoom Link
https://sanbrunocagov.zoom.us/j/81593894743?
pwd=gb1qcaox4VBIg68CDwV5EwzJXifqjA.LcMPmjq34QFSAkdv
Phone Line: 16465588656
Webinar ID: 815 9389 4743
Webinar Password: 721036
*Teleconference broadcasting is offered in the meeting via Zoom as a courtesy to the public.
**No public comment accepted via Zoom.

PUBLIC COMMENT: In person attendees who want to provide public comment, will be asked to fill out a speaker card and turn it into the City Clerk. Public comment may also be emailed to [email protected] . Comments received via email will not be read
aloud during the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, individuals requiring special accommodations or modifications to participate in this meeting should contact the City Clerk’s Office 48 hours prior to the meeting at (650) 6167061 or [email protected] .
*Any disclosable public writings related to an open session item on a regular meeting agenda and distributed by the City to at least a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at the City Clerk's Office at City Hall located at 567 El Camino Real, San Bruno, California during normal business hours. In addition, the City may also post such documents on the City’s Website at sanbruno.ca.gov/AgendaCenter .

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
Individuals allowed three minutes. It is the Council’s policy to refer matters raised in this forum to staff for investigation and/or action where appropriate. The Brown Act prohibits the Council from discussing or acting upon any matter not agendized pursuant to State Law.

5. ANNOUNCEMENTS/PRESENTATIONS
Public comment will be requested after each topic in this section a. Issue Proclamation Declaring November 1218, 2023 as United Against Hate Week b. Issue Proclamation Recognizing K9 Officer Amanda Realyvasquez and her K9 “Storm” as Recipients of the CNOA K9 Team of the Year Award
c. Receive Update from Recology San Bruno on the Recent Community Clean Up (Drop Off) Event Held on Saturday October, 14, 2023

6. CONSENT CALENDAR
All items are considered routine or implement an earlier Council action and may be enacted by one motion; there will be no separate discussion, unless requested. There will be a single public comment period for all items in this section unless a Councilmember requests to pull an item for a separate vote. a. Approve the Draft Special Meeting Minutes for October 4, 2022; October 11, 2022; October 22, 2022; October 25, 2022; October 26, 2022; September 26, 2023; October 10, 2023; and Draft Regular Meeting Minutes for October 11, 2022; October 25, 2022 and October 10, 2023 b. Approve Accounts Payable for October 9, 2023 and October 16, 2023. c. Accept Payroll for October 8, 2023
d. Consider Adoption of a Resolution:

Establishing a Pilot 15 Mile Per Hour School Zones Speed Limit While Children are Going to, or Leaving Monte Verde Elementary School on:
°St. Cloud Drive Between Oakmont Drive and City Limits; °Turnberry Drive Between St. Cloud Drive and City Limits; Determining the Project is Exempt Under the California Environmental Quality A. e. Consider Adoption of a Resolution:

Accepting a MultiAgency Board of State and Community Corrections (BSCC) Grant, #BSCC 115023, to Combat Organized Retail Theft Awarded to the City of Daly City as the Lead Agency;
Appropriating $1,600,497 in the Federal/State Grants Special Revenue Fund (Fund 121) for Police Department Equipment, Supplies, Training, and Overtime Enforcement and Investigative Task Force Work Eligible Under the BSCC Grant; and Authorizing the City Manager to Execute a Memorandum of Understanding (MOU) with the Lead Agency for Grant Administration and Execute Agreements to Acquire Equipment Eligible Under the BSCC Grant
f. Consider Adoption of a Resolution Authorizing the Submittal of Individual Grant Applications for All CalRecycle Grant Programs for Which the City of San Bruno is Eligible and Authorizing the City Manager or Their Designee to Execute in the Name of the City of San Bruno All Grant Documents
g. Consider Adoption of an Ordinance Amending Title 6 (Public Peace, Morals and Welfare) Section 6.51.020 Prohibitions of the San Bruno Municipal Code to Prohibit Property Owners from Allowing Illegal Fireworks Activities on Their Property h. Consider Adoption of a Resolution Authorizing the City Manager to Waive Encroachment Permit Fees, Staff Labor Reimbursement Fees, and City Insurance Rider Premium Costs of up to $900 for a Halloween Community Event Road Closure on Park Avenue on October 31, 2023 i. Receive and File Report on Vehicle Purchases Authorized by City Council Resolution 2023110

7. PUBLIC HEARING(S)
Public comment will be requested after each topic in this section a. Consider:

Introducing, Reading by Title Only, and Waiving Further Reading of an Ordinance Entitled “An Ordinance of the City of San Bruno Amending Title 7 (Vehicles and Traffic) to Add Regulations Relating to Paid On and OffStreet Parking Areas in the City, and Making a Finding of Exemption Under CEQA”; and,
Holding a Public Hearing to Adopt a Resolution Adopting Rates and Regulations for Paid Parking on City Owned or Controlled On and OffStreet Parking Facilities, Amending the Master Fee Schedule to Include Parking Rates, and Determining the Project is Exempt Under the California Environmental Quality Act

8. CONDUCT OF BUSINESS
Public comment will be requested after each topic in this section a. Receive Progress Update on Fiscal Year 202324 City Council Strategic Initiatives for the First Quarter, JulySeptember 2023

9. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

10. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section

11. ADJOURNMENT – The next Regular City Council Meeting Will be Held on November 14, 2023 at 7:00 pm.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 20, 2023, by 6:00 p.m. 1 of 163
"The City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 24, 2023
7:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

7. PUBLIC HEARING(S)
Public comment will be requested after each topic in this section a. Consider:

9. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

10. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section

11. ADJOURNMENT – The next Regular City Council Meeting Will be Held on November 14, 2023 at 7:00 pm.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 20, 2023, by 6:00 p.m. 2 of 163
"The City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember
AGENDA
SAN BRUNO CITY COUNCIL REGULAR MEETING
October 24, 2023
7:00 PM
City Councilmembers and members of the public may attend in person at the San Bruno Senior Center, or by teleconference, via Zoom or telephone.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

7. PUBLIC HEARING(S)
Public comment will be requested after each topic in this section a. Consider:

9. COUNCIL COMMITTEE REPORT OUT
Public comment will be requested after each topic in this section

10. COMMENTS FROM COUNCIL MEMBERS
Public comment will be requested after each topic in this section

11. ADJOURNMENT – The next Regular City Council Meeting Will be Held on November 14, 2023 at 7:00 pm.

POSTING: I declare a copy of this agenda was posted at City Hall, 567 El Camino Real, San Bruno, among other locations in the city limits of San Bruno, on October 20, 2023, by 6:00 p.m. 3 of 163

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Item 5a
5 of 163
Item 5b
Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL S PECIAL MEETING
October 4, 2022
5:00 p.m.

1. CALL TO ORDER - The meeting was called to order at 5:00 p.m.

2. ROLL CALL - Councilmembers Hamilton, Medina, Salazar, Vice Mayor Mason and M
ayor R. Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak during Public Comment .

4. CLOSED SESSION
a. Conference With Labor Negotiators Pursuant to Government Code Section 54957.6 Agency Designated Representative: City Manager
Employee Organization: San Bruno Management Employees Association b. Conference With Labor Negotiators Pursuant to Government Code Section 54957.6 Agency Designated Representative: City Manager
Unrepresented Employee: Assistant City Manager
The City Council returned from the Closed Session at 5:54 p.m. to reconvened to the public portion of the City Council meeting and will return to finish the Closed Session at the conclusion of the public portion of the meeting.

No members of the public wished to speak about the Closed Session.

5. ANNOUNCEMENTS/PRESENTATIONS
a. Recology and San Bruno have partnered to offer a Community CleanUp (Drop Off) event scheduled for Saturday, October 8, 2022 from 8:00 a.m. to 11:00 a.m. This event will be hel
d at 975 Sneath Lane, and participants will have an opportunity to unload up to 3 cubic yards of waste, including: bulky items, Ew
aste, appliances, latex paint (other paint and
c
hemicals will not be accepted, call to schedule an appointment (650) 3726200.

No dirt,
rock or concrete. For questions, please contact Reoclogy San Bruno at (650) 5838536.

No members of the public wished to speak on the Announcements/Presentations Section.

6. CONDUCT OF BUSINESS
a. Adopt Resolution Approving Various Curb Marking Changes on Darby Place and Oxford Lane.

Councilmember Hamilton recused himself from this item, the location of his home is close enough to the to cause a potential conflict of interest.

Public Works Director Lee presented the item to the City Council and answered questions.

Fire Marshal Schlice presented a portion of the item to the City Council.

Consultant Sayed Fakhry also presented a portion of the item to the City Council.

City Manager Grogan answered questions.

Interim City Attorney Ortiz answered questions.
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Item 6a
City Council – Special Meeting Minutes
October 4, 2022

Page 2 of 2 ends

Police Chief Johansen answered questions.

Fire Chief Delay answered questions.

Member of the public Mike Guiterrez a longtime resident the HOA has tried to resolve the parking situation themselves is against the City’s proposed changes.

Member of the public Michael Alberton is also against the proposed changes and he believes there is enough room for fire trucks and PG&E trucks from what he has seen.

Member of the public Tom R. Garcia is opposed to the City’s proposed changes and would like to see the parking situation stay in the control of the Home Owners Association.

Member of the public Alexander Davidoff agrees with the City’s proposed changes because it will be safer than the current conditions and disabled people can use the sidewalks

Member of the public Lucas asked if the road is going to be repaved or repaired because it is in poor condition.

Member of the public Jay is opposed to the City’s proposed changes, parking spaces will be reduced, he has seen fire trucks responding to emergencies without and any problem.

Member of the public Lou is opposed to the City’s proposed changes, he thinks that the parking situation should stay in the control of the Home Owners Association.

Member of the public Robert Marcelino is against the City’s proposed changes, there is already a serious parking shortage and electric vehicles will not be able to be charged.

Member of the public Carol Guiterrez her husband gathered 58 signatures on a petition there hasn’t been a problem, it will take much needed parking away.

Member of the public Victor Fung has wonderful neighbors and doesn’t see an issue with the current access that fire trucks have but the changes will bring about many issues.

Member of the public Patrick McKinney his parents are homeowners on Oxford Lane, there isn’t a problem and the Home Owners Association should remain in control of the situation.

Direction Given: This item will be brought back to the City Council for action at a later date.

Councilmember Hamilton returned to the meeting after recusing himself from Item 6a.

b. Adopt a Resolution Waiving the Encroachment Permit Fees, Staff Labor Reimbursement Fees, and Insurance Rider Premium Cost and Appropriating $568.06 From General Funds for a Road Closure on Park Avenue on October 31, 2022.

City Manager Grogan presented the item to the City Council and answered questions.

No members of the public wished to speak on this item.

M/S Hamilton/Salazar to adopt the resolution. The motion passed unanimously.

7. ADJOURNMENT

The public portion of this meeting adjourned at 7:45 p.m. and the City Council entered into a Closed Session that began at 5:00 p.m. and recessed at 5:54 p.m. The Closed Session adjourned at 9:10 p.m. The next Regular City Council Meeting will be held on Tuesday, October 11, 2022 at 7:00 p.m.

These City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, and presented to the City Council for approval at the regular meeting of October 24, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor

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Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING

October 11, 2022

6:00 p.m.

1. CALL TO ORDER

The meeting was called to order at 6:00 p.m.

2. ROLL CALL

Councilmembers Hamilton, Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA

No members of the public wished to speak under Public Comment.

4. CONDUCT OF BUSINESS

a. Discuss and Provide Direction on the Interview and Appointment Process for Various Advisory Commission, Board and Committee Members.

No members of the public wished to speak on this item.

M/S Hamilton/Mason to direct staff to schedule interviews only the Commissions, Boards and Committees that will lose a quorum when the terms expire at the end of October, as soon as possible and schedule the other interviews in November. The motion passed unanimously.

5. ADJOURNMENT

The meeting adjourned at 6:29 p.m. The next Regular City Council Meeting will be held on Tuesday, October 11, 2022 at 7:00 p.m.

These City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, and presented to the City Council for approval at the regular meeting of October 24, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor

8 of 163

Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING

October 22, 2022

8:30 a.m.

1. CALL TO ORDER

The meeting was called to order at 8:30 a.m.

2. ROLL CALL

Councilmembers Hamilton, Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA

No members of the public wished to speak under Public Comment.

4. CONDUCT OF BUSINESS

a. Conduct Interviews to Fill Vacancies on Commissions Boards and Committees.

Interviews were conducted, appointments will be made at the next regular meeting.

b. Discuss and Review Draft City Council Polices and Procedures.

This item was for discussion only, therefore no reportable action was taken.

5. ADJOURNMENT

The meeting adjourned at 11:42 a.m. The next Regular City Council Meeting will be held on Tuesday, October 25, 2022 at 7:00 p.m.

These City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, and presented to the City Council for approval at the regular meeting of October 24, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor

9 of 163

Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING

October 25, 2022

5:00 p.m.

1. CALL TO ORDER

The meeting was called to order at 5:00 p.m.

2. ROLL CALL

Councilmembers Hamilton, Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA

No members of the public wished to speak under Public Comment.

4. CONDUCT OF BUSINESS

a. Conduct Interviews to Fill Vacancies on Commissions Boards and Committees.

Interviews were conducted, appointments will be made at a future City Council Meeting.

5. ADJOURNMENT

The meeting adjourned at 6:55 p.m. The next Regular City Council Meeting will be held on Tuesday, October 25, 2022 at 7:00 p.m.

These City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, and presented to the City Council for approval at the regular meeting of October 24, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor

10 of 163

Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING

October 26, 2022

6:00 p.m.

1. CALL TO ORDER

The meeting was called to order at 6:00 p.m.

2. ROLL CALL

Councilmembers Hamilton, Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA

No members of the public wished to speak under Public Comment.

4. CONDUCT OF BUSINESS

a. Conduct Interviews to Fill Vacancies on Commissions Boards and Committees.

Interviews were conducted, appointments will be made at a future City Council Meeting.

5. ADJOURNMENT

The meeting adjourned at 8:15 p.m. The next Regular City Council Meeting will be held on Tuesday, November 8, 2022 at 7:00 p.m.

These City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, and presented to the City Council for approval at the regular meeting of October 24, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor

11 of 163

1 Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL SPECIAL MEETING
September 26, 2023
6:30 PM

1. CALL TO ORDER
The meeting was called to order at 6:28 p.m.

2. ROLL CALL
Councilmembers Alvarez, M. Medina, Salazar, Vice Mayor Hamilton, and Mayor R.

Medina were all present

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak under Public Comment

4. CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4):
one potential case
No members of the public wished to speak on this item
City Attorney Ortiz reported the City Council provided approval by a vote of 5-0 to initiate an action in court. Once the action has been formally commenced, the action, the defendants and all other particulars will be disclosed to any person upon inquiry.

5. ADJOURNMENT
The meeting adjourned at 6:47 p.m. The next Regular City Council Meeting will be held on September 26, 2023 at 7:00 p.m.

These City Council minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of October 24, 2023.

Lupita Huerta,
City Clerk
Rico E. Medina,
Mayor

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“The City With a Heart”
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember
Gerard Madden Chair
Marco Durazo, Vice Chair
Rick Biasotti, Commissioner
Auros A. Harman, Commissioner
Mary Lou Johnson, Commissioner
Thomas Kuhn, Commissioner
Kelly Lethin, Commissioner

1 MINUTES

SAN BRUNO CITY COUNCIL & PLANNING COMMISSION

SPECIAL JOINT MEETING
October 10, 2023
5:30 PM

1. CALL TO ORDER
The meeting was called to order at 5:31 pm.

2. ROLL CALL
Councilmembers Alvarez, M. Medina, Salazar, Vice Mayor Hamilton, and Mayor R. Medina were all present.

Commissioners Johnson, Kuhn, Lethin, Vice Chair Durazo, and Chair Madden were all present. Commissioner Biasotti arrived at 5:41 pm. Commissioner Harman was absent with prior notice.

3. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak under Public Comment.

4. STUDY SESSION
a. Conduct Joint City Council and Planning Commission Study Session and Provide Direction Regarding the Sixth Cycle (2023-2031) Housing Element Certification and Implementation
Community Development Director Gilli presented the item to the City Council and Planning Commission and answered questions.

Member of the public Nicholas - asked why most of the housing is being built in low resource neighborhoods and not so much in higher resource areas.

No reportable action was taken.

5. ADJOURNMENT
This meeting adjourned at 6:53 pm to the next Regular City Council Meeting on October 10, 2023 at 7:00 p.m.

These City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of October 24, 2023.

______________________________ ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor

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Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL

October 11, 2022

7:00 PM

1. CALL TO ORDER - The meeting was called to order at 7:00 p.m.

2. ROLL CALL - Councilmembers Hamilton, M. Medina, Salazar, Vice Mayor Mason and Mayor R. Medina were all present.

3. PLEDGE OF ALLEGIANCE – Mayor R. Medina led the pledge.

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA

Member of the Public Paul Wapensky spoke about the CityNet report on a future agenda.

5. ANNOUNCEMENTS/PRESENTATIONS

a. Receive General Update From San Bruno Park School District Superintendent Mathew Duffy.

Member of the Public Jeremy Sarnecky supports the public school system in San Bruno.

Member of the Public Anna Villalobos supports the public school system in San Bruno and encourages a collaboration of the City and developers providing affordable housing for teachers.

Member of the Public Claudia Ng also spoke about affordable housing for our teachers.

b. Issue Proclamation Declaring October 23 - 31, 2022 as Red Ribbon Week.

c. Issue Proclamation Declaring October 2022 as Breast Cancer Awareness Month.

No members of the public wished to speak on Items 5.b. & c. in this section.

6. CONSENT CALENDAR

a. Approve Accounts Payable for September 19, 2022, September 26, 2022 and October 3, 2022.

b. Accept Payroll for September 25, 2022.

c. Approve Investment Report for August 31, 2022 and Reconciliation of General Ledger to Bank Report dated May 31, 2022 and June 30, 2022.

d. Receive Written Update on the City’s Response Efforts to COVID-19.

e. Waive Second Reading and Adopt the Following Ordinances of the City of San Bruno:

• An Ordinance of the City of San Bruno Amending Article III (Zoning) of Title 12 (Land Use) of the Municipal Code by Adding Chapter 12.300 to Authorize Commercial Cannabis Retailers (Storefront Sales) in the Transit Corridors Plan Area CBD, MX-R, TOD-1, TOD-2, and PD Zones and in the PD Zones for the Shops at Tanforan, and Cannabis Distribution Facilities in the M-1 Zone, and Making a Finding of Exemption Under CEQA. • An Ordinance of the City of San Bruno Amending Title 3 (Revenue and Finance) of the Municipal Code to Lower the Tax Imposed on Cannabis Businesses, Amending Title 4 (Licenses and Regulations) to Add a New Chapter Pertaining to Commercial Cannabis Operators Permits, and Amending Title 6 (Public Peace, Morals and Welfare) to Eliminate the Prohibition on Commercial Cannabis Activity in the City, and Making a Finding of Exemption Under CEQA.

f. Adopt Resolution Authorizing the City Manager to Execute a Four-Year Contract With West Coast Arborist, Inc. for the Annual Pruning and Pollarding of Street Trees and Tree Removal Related to Fire and Hazard Mitigation in an Amount Not to Exceed $1,093,865.

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City Council – Regular Meeting Minutes
October 11, 2022

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g. Waive Second Reading and Adopt an Ordinance of the City Council of the City of San Bruno Rescinding Ordinance No. 1901 and Amending San Bruno Municipal Code Section

10.08.020 to Authorize Rates to Be Set by Resolution or Ordinance.

h. Adopt Resolution Approving Agreement Between the City of San Bruno and The San Bruno Management Employees Association (SBMEA) and Authorizing Execution by the City Manager.

i. Adopt Resolution Approving Amendment #2 to the Employment Agreement Between the City of San Bruno and Jovan D. Grogan, City Manager.

Item 6.i. Interim City Attorney Trisha Ortiz as required by the Brown Act gave a brief summary of the amendment and clarified a portion of the amendment that stated “Employer shall contribute $7,500 each month to deferred compensation.” Instead it should read, “Employer shall contribute $7,500 annually to deferred compensation, which shall be contributed in equal monthly payments.”

Vice Mayor Mason pulled Item 6.f. for comment.

Item 6.f. Parks Services Manager Dan Venezia answered questions.

No Members of the Public wished to speak on Items 6.a. – I on the Consent Calendar.

M/S Salazar/Hamilton to approve Consent Calendar Items 6.a. – i., excluding Items 6.e and 6.g. which were both pulled for separate votes. The motion passed unanimously.

Councilmember Salazar pulled Item 6.e. for a separate vote he has concerns about the number of shops and where they are located, feels that the tax should be higher than 5% and the operators permit selection process is contrary to other types of businesses in San Bruno.

City Manager Jovan Grogan answered questions.

Assistant City Manager Darcy Smith answered questions.

Interim City Attorney Trisha Ortiz answered questions.

No Members of the Public wished to speak on this item.

Direction Given: Staff will bring items of Councilmember Salazar’s concern back to Council.

M/S Hamilton/M. Medina to waive the second reading and adopt the two ordinances. The motion passed by a majority vote of Councilmembers Hamilton, M. Medina and Vice Mayor Mason voting – yes and Councilmember Salazar and Mayor R. Medina voting - no.

Vice Mayor Mason pulled Item 6.g. for a separate vote.

Item 6.g. City Manager Jovan Grogan answered questions.

Interim City Attorney Trisha Ortiz answered questions.

No Members of the Public wished to speak on this item

M/S Salazar/Hamilton to waive the second reading and adopt the ordinance. The motion passed by a majority vote of Councilmembers Hamilton, M. Medina, Salazar and Mayor R.

Medina voting – yes and Vice Mayor Mason voting – no.

7. PUBLIC HEARINGS

a. Hold Public Hearing to Adopt a Resolution Adding Fees Related to the Commercial Cannabis Operators Permit to the Master Fee Schedule, and Adopt a Resolution Approving Application Procedures and Guidelines for Commercial Cannabis Operator’s Permits and Authorizing the City to Obtain State Summary Criminal History Information of Potential Cannabis Operator Permittees.

Assistant City Manager Darcy Smith gave the City Council a brief overview of the item, presented the item them and answered questions.

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City Council – Regular Meeting Minutes
October 11, 2022

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Mayor R. Medina opened the Public Hearing.

Member of the Public Anna Villalobos is opposed to cannabis dispensaries in San Bruno.

Member of the Public Jeremy Sarnecky is in favor of cannabis dispensaries in San Bruno.

Member of the Public Vaughn Gregory is opposed to cannabis dispensaries in San Bruno.

Member of the Public B. Alicia N. Pocket Parks should be included in sensitive use areas.

Member of the Public Riley Gibbons is in favor of cannabis dispensaries in San Bruno.

Member of the Public Marcell Valdez encourages protection of youth through caution and policies related to sensitive use areas, education and packaging regulations.

M/S Hamilton/M. Medina to adopt the resolutions as read by the City Clerk. The motion passed by a majority vote of Councilmembers Hamilton, M. Medina and Vice Mayor Mason voting – yes and Councilmember Salazar and Mayor R. Medina voting – no.

b. Hold Public Hearing, Read by Title Only and Adopt the Following Ordinances of the City of San Bruno:

• An Ordinance of the City of San Bruno Amending Chapter 11.02 (Administrative and Referenced Standards Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 Administrative Code; and

• An Ordinance of the Cit of San Bruno Amending Chapter 11.04 (Building Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Building Code Volumes 1 & 2, the 2022 Historical Building Code, and the 1997 Uniform Housing Code; and

• An Ordinance of the City of San Bruno Adopting Chapter 11.06 (Energy Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Energy Code; and

• An Ordinance of the City of San Bruno Adding Chapter 11.07 (Green Building Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Green Building Code; and

• An Ordinance of the City of San Bruno Amending Chapter 11.08 (Mechanical Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Mechanical Code; and

• An Ordinance of the City of San Bruno Adding Chapter 11.10 (Residential Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Residential Code; and

• An Ordinance of the City of San Bruno Amending Chapter 11.16 (Electrical Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Electrical Code; and

• An Ordinance of the City of San Bruno Amending Chapter 11.20 (Plumbing Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Plumbing Code; and

• An Ordinance of the City of San Bruno Adding Chapter 11.22 (Existing Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Existing Code; and

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• An Ordinance of the City of San Bruno Amending Chapter 11.24 (Fire Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Fire Code.

Assistant City Manager Darcy Smith gave the City Council a brief overview of the item, presented a portion of the item to them and answered questions.

Fire Marshal Gage Schlice presented a portion of the item to the City Council.

Mayor R. Medina opened the Public Hearing.

No Members of the Public wished to speak on this item.

M/S Salazar/Hamilton to close the Public Hearing. The motion passed unanimously.

M/S Salazar/Hamilton to read by title only and adopt the ordinances as read by the City Clerk.

The motion passed unanimously.

c. Hold Public Hearing, Read by Title Only and Adopt an Ordinance of the City of San Bruno Amending Chapter 11.06 (Energy Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Energy Code and Amending Chapter 11.07 (Green Building Code) of Title 11 (Buildings, Construction and Fire Protection) of the San Bruno Municipal Code and Adopting by Reference the 2022 California Green Building Code.

Assistant City Manager Darcy Smith presented the item to the City Council and answered questions.

Mayor R. Medina opened the Public Hearing.

Members of the Public Dashiell Leeds Sierra Club Conservation Assistant is in strong support of electrification updates that will replace gas infrastructure they appreciate San Bruno moving ahead with the reach code item.

Member of the Public Crystal Hernandez with Acterra is also in support of electrification in building codes for the health, the climate and equity.

Member of the Public Jeff Mann with San Francisco Bay Physicians for Social Responsibility in strong support of the reach code, natural gas in homes large source of toxic air pollution.

M/S Salazar/M. Medina to close the Public Hearing. The motion passed unanimously.

M/S M. Medina/Salazar to read by title only and adopt the ordinance as read by the city Clerk.

The motion passed unanimously.

8. CONDUCT OF BUSINESS

a. Development Town Hall Update.

Assistant City Manager Darcy Smith presented a portion of the item to the City Council and answered questions.

City Manager Jovan Grogan also presented a portion of the item to the City Council and answered questions.

Direction Given: If it is possible to, schedule the Town Hall in December before Vice Mayor Mason’s term on the City Council ends. Providing there is enough time and staff to assemble the information involved and properly advertise the Town Hall.

No Members of the Public wished to speak on this item.

This was a discussion item and therefore no City Council action was taken.

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9. COMMENTS FROM COUNCIL MEMBERS

Vice Mayor Mason:

a. Requested to invest Artichoke Joe's funds into downtown for implementation of the streetscape plan as a future agenda item.

No Members of the Public wished to speak on this comment.

b. Requested staff to provide the Council with the number of crossing guards hired by the City of San Bruno and their assigned locations as a future agenda item.

City Manager Jovan Grogan answered questions.

Police Chief Ryan Johansen answered questions.

No Members of the Public wished to speak on this comment.

c. Requested an update on the traffic concerns raised at Parkside Middle School and how the City has assisted in mitigating potential dangers over the past year as a future agenda item.

City Manager Jovan Grogan answered questions.

Member of the Public Teri Chavez has safety concerns at Parkside Middle School crossings.

d. Requested an update on staff efforts to hold Recology accountable for their contractual obligation to host a fundraiser for local schools in 2022 and direct staff as needed to ensure contract compliance for the specific provision that has not been met as a future agenda item.

City Manager Jovan Grogan answered questions.

No Members of the Public wished to speak on this comment.

Councilmember Hamilton:

a. He received his ballots in the mail and stressed the importance of voting noting there are many places in the world that are not allowed to vote so we shouldn’t waste the opportunity.

b. He condemned the hateful speech made by three Los Angeles Councilmembers, they are unfit for public office and joins the group of Californians demanding that they resign.

No Members of the Public wished to speak on these comments.

Councilmember M. Medina:

a. Congratulated the Capuchino Marching Band and Color Guard made history by taking 1st place at a Field Show Competition at Dublin High School.

No Members of the Public wished to speak on this comment.

Councilmember Salazar:

a. Thanked the City Manager and staff for all the coordination and effort it took to first get the City onto Zoom so the City Council Meetings could continue through COVID and now to do all it took for the meetings to go hybrid. Adding it’s great to be back at the Senior Center.

No Members of the Public wished to speak on this comment.

Mayor R. Medina:

a. Echoed the thanks and praise Councilmember Salazar expressed to the City Manager and Staff for the transitions and all that was involved to Zoom and now hybrid Council Meetings.

No Members of the Public wished to speak on this comment.

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10. CLOSED SESSION

a. Conference With legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) – One Case

No Members of the Public wished to speak on this item.

No reportable was taken by the City Council on this item.

10. ADJOURNMENT

The meeting adjourned at 12:05 a.m. The next Regular City Council Meeting will be held on October 25, 2022 at 7:00 p.m.

The City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, for approval at the regular meeting of October 24, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor

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Rico Medina, Mayor
Linda Mason, Vice Mayor
Tom Hamilton, Councilmember
Marty Medina, Councilmember
Michael Salazar, Councilmember

“The City with a Heart”

MINUTES

SAN BRUNO CITY COUNCIL

October 25, 2022

7:00 PM

1. CALL TO ORDER - The meeting was called to order at 7:00 p.m.

2. ROLL CALL - Councilmembers Hamilton, M. Medina, Salazar, Vice Mayor Mason and Mayor R.

Medina were all present.

3. PLEDGE OF ALLEGIANCE – Mayor R. Medina asked Member of the Public Janet Lutus to lead the pledge.

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA

No Members of the Public wished to speak under Public Comments.

5. ANNOUNCEMENTS/PRESENTATIONS

a. Presentation of an Update on the Tanforan Preliminary Project Application Submittal and the City’s Community Engagement Process.

Mayor R. Medina recused himself from this item due to the location of his home potentially causing a conflict of interest.

City Manager Jovan Grogan presented a portion of the update to the City Council, answered questions and introduced Darcy Smith.

Assistant City Manager Darcy Smith also presented a portion of the update to the City Council, answered questions and introduced Terezia Nemeth.

Due to technical difficulties the City Council meeting recessed at 7:28 p.m., the meeting reconvened at 7:32 p.m.

Terezia Nemeth with Alexandria Real Estate Equities presented a portion of the update to the City Council and answered questions.

Member of the Public Jim Evangelist spoke about the project.

Member of the Public Janet Lutus spoke about the project.

Member of the Public Kalisha Webster with Housing Choices spoke about the project.

Member of the Public Plymouth Ansbergs spoke about the project.

Member of the Public Bart Pantoja with the Building & Construction Trades Council spoke about the project.

Member of the Public Anna Villalobos spoke about the project.

Mayor Rico E. Medina returned to the meeting.

b. San Bruno Recreation and Aquatic Center Update.

City Manager Jovan Grogan presented a portion of the update to the City Council, answered questions and introduced Rod Macaraeg.

Project Manager Rod Macaraeg presented a portion of the update to the City Council and answered questions.

Member of the Public Paul Wapensky spoke about the project.

c. Issue Proclamation Declaring November 1319, 2022 as United Against Hate Week.

No Members of the Public wished to speak on this item.

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6. CONSENT CALENDAR

a. Approve Accounts Payable for October 10, 2022, October 17, 2022.

b. Accept Payroll for October 9, 2022.

c. Receive Written Update on the City’s Response Efforts to COVID19.

d. Adopt Resolution Authorizing the City Manager to Execute an Agreement for Consultant Services With Pavement Engineering Inc. for Pavement Evaluation Services for the 2021 22 Street Reconstruction Project in an Amount Not to Exceed $255,720.

e. Fiscal Year 20212022 Quarter 1 Building Division Customer Service Survey Results.

f. Approve City of San Bruno Response Letter to the San Mateo County Civil Grand Jury Report “A Delicate Balance Between Knowledge and Power: Government Transparency and the Public’s Right to Know”.

g. Adopt Resolution Declaring the Continued State of Local Emergency and Need for the City Council and Other Legislative Bodies Subject to the Ralph M. Brown Act to Continue to Teleconference in Order to Ensure the Health and Safety of the Public Pursuant to AB 361.

h. Adopt Resolution Authorizing the City Manager to Convert an Existing Legal Secretary Position Assigned to the City Attorney’s Office to a Management Analyst I/II Position.

i. Adopt Resoltuion Approving Publicly Available Pay Schedule Effective October 25, 2022, Pursuant to the Publicly available Pay Schedule Effective October 25, 2022, Pursuant to the Public Employees’ Retirement Law (PERL), Public Employees’ Pension Reform Act of 2013 (PEPRA), and Title 2 of the California Code of Regulations (CCR).

Councilmember M. Medina pulled Item 6.d. for comment asking about the evaluation process used to determine which streets would be included in the project.

Vice Mayor Mason asked about Measure G Funds in relation to this project.

Public Works Director Matt Lee answered questions.

City Manager Jovan Grogan answered questions.

Member of the Public Jeremy Sarnecky spoke about Item 6.d.

Vice Mayor Mason pulled Item 6.e. for comment

City Manager Jovan Grogan pulled Item 6.i. requesting that the item be brought back to the City Council at the next regular meeting.

M/S Salazar/Hamilton to approve Consent Calendar Items 6.a. through 6.g. The motion passed unanimously.

Vice Mayor Mason pulled Item 6.h. for a separate vote she had budget questions relating to this item.

City Manager Jovan Grogan answered questions.

No Members of the Public wished to speak on this item.

M/S Mason/R. Medina to bring this item back to the City Council with a plan for how to handle such items in the future. The motion failed with the vote of Councilmembers Hamilton, M.

Medina and Salazar voting – no and Vice Mayor Mason and Mayor R. Medina voting – yes.

M/S Hamilton/Salazar to approve the resolution in Item 6.h. The motion passed by a majority vote of Councilmembers Hamilton, M. Medina and Salazar voting – yes and Vice Mayor Mason and Mayor R. Medina voting – no.

The City Council recessed at 8:38 p.m. and reconvened at 8:44 p.m.

Mayor R. Medina moved Item 8. Conduct of Business up in the agenda order ahead of Item

7. Public Hearings.

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8. CONDUCT OF BUSINESS

a. Reappoint Expired Members and Make New Appointments to Fill Current Vacancies on Commissions Boards and Committees.

M/S Mayor R. Medina/Mason to make the following reappointments and appointments:

• Bicycle & Pedestrian Advisory Committee

Reappoint Cecile Riborozo and appoint Matt Cheng Zedler and Nina Stupi.

• Citizens Crime Prevention Committee

Reappoint Rhonda Boone, Robert Riechel and Deanna Robinson leaving one vacancy remaining for appointment at a later date.

• Planning Commission

Reappoint Rick Biasotti, Marco Durazo and Gerard Madden

The motion passed unanimously.

Member of the Public and Emergency Preparedness Member Janet Lutus asked for clarification on this process.

7. PUBLIC HEARINGS

a. Hold Public Hearing to:

• Introduce, Read by Title Only, and Waive Further Reading of an Ordinance of the City of San Bruno Amending Article III (Zoning) of Title 12 (Land Use) of the Municipal Code by Adding Chapter 12.265 (Bayhill Specific Plan Area Development Impact Fee) and Amending Chapter

12.260 (Development Impact Fee); and

• Adopt a Resolution of the City of San Bruno Setting the Rate of the Bayhill Specific Plan Area Development Impact Fee.

Mayor R. Medina recused himself from this item due to the location of his home causing a potential conflict of interest.

Assistant City Manager Darcy Smith presented a portion of the item to the City Council, answered questions and introduced Jason Moody.

Jason Moody with Economic and Planning Systems also presented a portion of the item to the City Council and answered questions.

City Manager Jovan Grogan answered questions.

Vice Mayor Mason opened the Public Hearing.

No Members of the Pubic wished to speak on this item.

M/S Salazar/Hamilton to close the Public Hearing. The motion passed unanimously.

M/S Hamilton/M. Medina to adopt Item 7. as read by the City Clerk. The motion passed unanimously.

Mayor R. Medina returned to the dias and re-joined the meeting.

9. COMMENTS FROM COUNCIL MEMBERS

Councilmember M. Medina:

a. Announced that this coming Thursday the Second Harvest of Silicone Valley will be providing 230 families with groceries at Belle Air Elementary School located at 450 3rd Avenue. Volunteers are always welcomed.

No Members of the Public wished to speak on this comment.

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Councilmember Hamilton:

a. Announced that this coming Saturday monthly Pancake Breakfast will take place at the American Legion Hall on San Mateo Avenue, at 9:00 a.m. It’s $12 a person and a very worthwhile fundraiser for San Bruno’s American Legion Post 409.

No Members of the Public wished to speak on this comment.

Vice Mayor Mason:

a. Requested that the CityNet update be scheduled on an upcoming agenda soon.

b. Thanked and praised staff for the recent Dia De Los Muertos event held at the Library.

c. October is Domestic Violence Awareness Month. In San Mateo County there is a 24 service and hotline called CORA. If you know someone that might need help tell them to contact their local Police Department who will put them in touch with these resources. Many times people don’t realize that there is help available.

d. The Downtown will be holding a Trick or Treat where candy will be handed out this weekend from 2 to 5 p.m. and encouraged everyone to attend.

e. Requested that a Closed Session be scheduled pursuant to Government Code Section 54957 Evaluation of a Public Employee. This request required a motion to move forward.

M/S Mason/M. Medina to schedule the requested Closed Session. The motion passed unanimously.

No Members of the Public wished to speak on these comments.

Mayor R. Medina:

a. Acknowledged and praised the California Conservation Core for the fire mitigation work they are doing in the Crestmoor Canyon.

b. Thanked Recology San Bruno, volunteers and the community for the successful drive through Drop Off event the Saturday before. The event was from 8:00 to 11:00 a.m., and in that time 423 vehicles participated.
c. He attended the ribbon cutting for the opening the 30 units of faculty housing at Skyline College. d. Said goodbye to Human Resources Manager Monica Walker who is leaving us after 10 years of dedicated service. He thanked her and wished her well in her new position.

No Members of the Public wished to speak on these comments.

10. ADJOURNMENT

Mayor R. Medina adjourned the meeting in memory of former employee Terry Jackson who began her career in the City of San Bruno Library and went on to become the Library Services Director and also served as the Interim Director of Community Development, she retired in 2009 after 34 years of service.

The meeting adjourned at 10:26 p.m. The next Regular City Council Meeting will be held on November 8, 2022 at 7:00 p.m.

The City Council meeting minutes were prepared by Vicky Hasha, Deputy City Clerk, for approval at the regular meeting of October 24, 2023.

______________________________ ______________________________ Vicky S. Hasha, Rico E. Medina
Deputy City Clerk Mayor

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"The City With a Heart"
Rico E. Medina, Mayor
Tom Hamilton, Vice Mayor
Sandy Alvarez, Councilmember, District 1
Marty Medina, Councilmember, District 4
Michael Salazar, Councilmember

MINUTES

SAN BRUNO CITY COUNCIL REGULAR MEETING
October 10, 2023
7:00 PM

1. CALL TO ORDER
The meeting was called to order at 7:01 p.m.

2. ROLL CALL
Councilmembers Alvarez, M. Medina, Salazar, Vice Mayor Hamilton and Mayor R.

Medina were all present.

3. PLEDGE OF ALLEGIANCE
Mayor R. Medina led the pledge.

4. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA
No members of the public wished to speak under Public Comment.

5. ANNOUNCEMENTS/PRESENTATIONS
a. Join Fire Station 51, 555 El Camino Real, for their annual Open House on Saturday, October 14, 2023 from 10 am to 2 pm
b. The City has partnered with Recology again for two FREE community events! Don’t forget to mark your October calendars for the Fall Community Drop-Off Day and the Fall Compost Giveaway.

Community Drop-Off Day | October 14 @ 8 AM to 11 AM
975 Sneath Lane, San Bruno
Fall Compost Giveaway | October 14 and 15
500 1st Avenue, San Bruno (Lions Field)
Full details at www.sanbruno.ca.gov
c. It’s that time of year to prepare for the cold winter. Join the 27th Annual Coat Drive and donate your new or gently used clean coats – any size accepted. Collection through November 1, 2023 at various sites, including San Bruno City Hall, Police Station, Fire Station and Library. For more info contact Recology San Bruno at 650-583-8536. d. Issue Proclamation Declaring October, 2023 as National Filipino American Heritage Month in San Bruno
e. Issue Proclamation Declaring October 8-14, 2023 as Fire Prevention Week in San Bruno Fire Marshal Gage Schlice accepted proclamation and spoke about Fire Prevention Week.

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f. Issue Proclamation Declaring October 23-31, 2023 as Red Ribbon Week in San Bruno Police Chief Ryan Johansen accepted proclamation and spoke about Red Ribbon Week

6. CONSENT CALENDAR
a. Approve the Draft Special Meeting Minutes for September 13, 2022; September 14, 2022; September 15, 2022; and September 27, 2022 and Regular Meeting Minutes for September 13, 2022 and September 27, 2022
b. Approve Accounts Payable for September 25, 2023 and October 2, 2023. c. Accept Payroll for September 24, 2023
d. Approve Investment Report Dated August 3, 2023
e. Consider Adoption of a Resolution:
• Authorizing the City Manager to Execute an Agreement with West Yost for Design Services in the Amount Not to Exceed $1,559,271 for the Avenues 2-3 Sewer and Water Main Replacement Project and Avenues 3-2 Sewer and Water Main Replacement Project;
• Establishing a design contingency of 10%;
• Approving a new project, Avenues 2-3 Water Main Replacement Project, in the FY 2023-24 Capital Improvement Program Budget;
• Transferring the budget in the amount $200,000 from the Avenues 3-2 Water Main Replacement Project to the Avenues 2-3 Water Main Replacement Project; and
• Finding the Project exempt from CEQA
f. Consider Adoption of a Resolution:
• Approving the design;
• Authorizing the City Manager to Execute a Construction Contract with Sposeto Engineering Inc. for the Oak Avenue and Crystal Springs Road Intersection Improvements Project in an amount not to exceed $744,288.50; • Approving a construction contingency of $111,600;
• Authorizing the City Manager to execute a construction management and inspection services contract with Consor in an amount not to exceed $78,683.72 with a contingency of $7,900;
• Authorizing the City Manager to execute a contract amendment with DKS Associates for Design Support Services during Construction in an amount not to exceed $12,500;
• Approving a total project budget in the amount of $1,249,500; • Appropriating $400,000 from Measure A Fund;
• Appropriating $49,500 from Gas Tax Fund; and
• Determining the project is exempt under the California Environmental Quality Act
g. Consider Adoption of a Resolution to:
• Establish No Parking Bus Zones at 567 El Camino Real in Front of San Bruno City Hall and 1600-1610 El Camino Real, San Bruno; • Remove Existing No Parking Bus Zones along El Camino Real Frontage of San Bruno Public Library located at 701 Angus Avenue West and 1690 El Camino Real, San Bruno, for SamTrans Bus Stop Relocations; and

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• Determine the Action is Exempt Under the California Environmental Quality Act
No items were pulled by the City Council for a separate vote.

Councilmember M. Medina pulled Item 6.e. for comment/questions.

Item 6.e. Public Works Director Matthew Lee answered questions.

Councilmember M. Medina pulled Item 6.f. for comment/questions.

Item 6.f. Public Works Director Matthew Lee answered questions.

No members of the public wished to speak under the Consent Calendar.

M/S Salazar/Hamilton to approve the Consent Calendar. The motion passed unanimously.

7. CONDUCT OF BUSINESS
a. Review and Provide Direction on Crestmoor Multi-Use Fields Draft Master Plan Item was tentatively continued to next regular City Council meeting scheduled for October 24, 2023.
b. Consider Adoption of a Resolution Rescinding Resolution No. 2013-11 and Adopting a Fund Balance Policy
Chief Financial Officer Nick Pegueros presented the item to the City Council and answered questions.

No members of the public wished to speak under this item.

M/S M. Medina/Alvarez to adopt resolution. The motion passed unanimously. c. Consider Adoption of a Resolution Authorizing the Purchase of Police Patrol Vehicles with Equipment Installation and Customization in an Amount Not To Exceed $830,241 and Waiving the Competitive Process for the Purchase of Such Vehicles Chief Financial Officer Nick Pegueros presented the item to the City Council.

No members of the public wished to speak under this item.

Police Chief Ryan Johansen answered questions.

M/S Hamilton/Salazar to adopt resolution. The motion passed unanimously.

8. COUNCIL COMMITTEE REPORT OUT
Vice Mayor Hamilton:
• A ttended Bay Area Water Supply and Conservation special meeting on September

27. Main reservoir is at 96% capacity. Most of the state’s reservoirs are in a similar state and only a tiny fraction of the state has any level of measurable drought. YTD precipitation is at 200% and snow has already begun to fall at Tuolumne Meadows. Discussed the ongoing scoping for the long term reliable waster supply 2045 plan and scoping method is expected to be completed in May 2024 with the intent to secure consulting services to develop the plan to begin in new fiscal year in July 2024. Also met in closed session regarding ongoing litigation and annual performance review for BAWSCA’s CEO. Supposed to do

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compensation portion for CEO but was delayed to be conducted during a regular meeting.

Mayor R. Medina:
• On September 26, being Chair of ALS JPA was invited to see the County Dispatch Center and how it operates. There were dispatchers that were San Bruno residents.
• On October 4, SamTrans approved scope of work for north base, building 200 which is near the South City Costco area and is needing repair. Another element is the sea level rise because it is a bit of an island and they talked about possibly applying for grant funding which South San Francisco would be a major partner but maybe could benefit the City of San Bruno.
• On October 5, had a brief meeting with the new Department of Emergency Management Director. It was her first week in her new role. • On October 5, Caltrain hosted the electrification train n San Francisco. They've done one in San Jose and now in San Francisco. There was over 4,500 responses to go and see the train. It is amazing to see it and there will be one in the county uh I'm sorry in the uh County of San Mateo and that will be at some point next year. The transportation board did receive on the 5th, grants from Caltrans and adding some Measure Funds to do some transportation planning.

The money will help fund development designed to improve crossing and intersections for pedestrian, cyclists, and Transit Riders within a quarter mile of Highway 101.

7. COMMENTS FROM COUNCIL MEMBERS
a. Receive Report on Attendance at the Annual League of California Cities Conference Held in Sacramento, California on September 20-22, 2023 Councilmember M. Medina:

This was the first time I went to the League of California Cities. It was primarily a bunch of different seminars and workshops to go over hot topics that are being covered currently in our state. Attended Getting Recertified For Public Service Ethics Laws And Principles, Navigating New State Housing Laws, Adapting Main
Street for a Changing Retail Landscape, How to Solve Big City Problems in Small Towns.

Vice Mayor Hamilton:

Second time attending and found it very valuable. Attended sessions on building during economically troubling times like we are in today. It was a rewarding experience and appreciate these opportunities to learn from our peers across the state who are facing the same problems that we do and learning from experts.

Mayor R. Medina:

Attended AB1234 which is the ethics and principles, Fees You Got Them How Do They Work Today, The Case Study in response to Homeless in a City, What the Bleep Public Comment, After the Storm, Lessons Learned. Also Prevention Training for Supervisor and Elected Officials. There was also peninsula division breakfast which is our region, our County and Santa Clara. Had lunch with Embark which is the applicant who was awarded the next phase in which to begin the

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process. Also spoke to recruiter that recruited for the city manager's position. I spoke to the person who recruited for our CFO position.

Councilmember M. Medina:

Capuchino football is undefeated going into this week.

Mayor R. Medina:

Two weeks ago went to Capuchino, at lunch talked to some of the football players and they're feeling very confident but reminded them until it's over, it's not over.

On September 26 went to Tanforan Cinemax and met the General Council of Tonga and also met the main actor in the movie Red White and Brass. Gave a certificate of recognition to JP.

This last week I went to Parkside Junior High during the seventh and eighth grade lunch and spoke to the students.

This last Sunday I attended the St. Bruno's Annual Festival and met some of the folks in the Parish.

The San Bruno Police Department, Camaro was awarded 1st place in the Public Relations Volunteer Recruitment Explorer CSO or Cadet Emergency Vehicle Class.

8. ADJOURNMENT
The meeting adjourned at 8:22 p.m. The next Regular City Council Meeting will be held on October 24, 2023 at 7:00 pm.

These City Council meeting minutes were prepared by Lupita Huerta, City Clerk, and presented to the City Council for approval at the regular meeting of October 24, 2023.

______________________________ ______________________________ Lupita Huerta
City Clerk
Rico E. Medina
Mayor

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 9, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative SUBJECT: Accounts Payable Warrant Register
This is to certify that the claims listed on pages 1 to 3 inclusive, and/or claims numbered from 205513 through 205635 inclusive, totaling $879,967.81 have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.

Fund Fund Name Amount
001 General Fund $125,677.10
122 Solid Waste/Recycle $4,955.37
132 Agency On Aging $1,192.50
133 Restricted Revenues $555.00
137 Developer Project Contributions $29,884.52
201 Parks and Facilities Capital $50,329.11
203 Street Improvement Projects $250,615.01
611 Water Fund $177,974.26
621 Stormwater Fund $17,236.80
631 Wastewater Fund $91,104.89
641 CityNet Services Fund $88,655.21
701 Central Garage $7,843.14
702 Facility Maintenance Fund $16,922.52
703 General Equipment Revolving $750.00
707 Technology Development $16,272.38
TOTAL FOR APPROVAL $879,967.81
Respectfully submitted,
_________________________
Chief Financial Officer Date
DocuSign Envelope ID: 8A71BCB8-2C3F-40D6-9BF2-F81AD8FB8836 10/9/2023
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Item 6b
10/9/2023 10:56:04AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0104680 ACCESS 24 COMMUNICATIONS INC. 205513 557.1010/9/2023 0106435 ACTION TOWING & ROAD SVC. INC. 205514 473.0010/9/2023 0000858 ADECCO EMPLOYMENT SERVICES 205515 6,438.7210/9/2023 0000163 AIRPORT AUTO PARTS INC. 205516 14.6710/9/2023 0111102 ALAN TITUS 205618 81.7310/9/2023
0018902 ALLGOOD DRIVING SCHOOL, INC. 205517 27.2010/9/2023 0018976 ALPHA ANALYTICAL LAB. INC. 205518 2,920.0010/9/2023 0104542 ALTA LANGUAGE SERVICES, INC. 205519 330.0010/9/2023 0111104 ANGELICA PERADOTTO 205593 26.5710/9/2023
0109246 AQUA METRIC SALES, CO. 205520 4,399.4010/9/2023 0016123 AT&T 205521 467.8410/9/2023
0017191 AT&T 205522 52.7410/9/2023
0105553 BELLECCI & ASSOCIATES, INC. 205523 134,298.7910/9/2023 0110815 CALIFORNIA BROADBAND&VIDEO ASSOCIATION 205526 633.7110/9/2023 0102989 CALIFORNIA DIESEL & POWER 205527 24,265.3810/9/2023 0106437 CALIX, INC. 205528 132.0010/9/2023
0110323 CAPF 205529 914.5010/9/2023
0111107 CAROL KASSIMOS 205569 76.2010/9/2023
0017679 CDW GOVERNMENT, INC 205530 12,272.2510/9/2023 0017284 CHEMSEARCHFE 205531 886.0310/9/2023
0016324 CINTAS CORPORATION #464 205532 441.3310/9/2023 0016324 CINTAS CORPORATION #464 205533 204.5010/9/2023 0000227 CITY OF SAN BRUNO 205534 265.2510/9/2023
0109534 CODE FOR FUN 205535 231.2010/9/2023
0109998 CONSOR PMCM, INC. 205536 85,775.9710/9/2023
0111103 CORAZON TALAG 205611 43.2710/9/2023
0109957 CORETECH LEASING, INC. 205538 2,583.1410/9/2023 0105811 CSAC EXCESS INSURANCE AUTHORITY 205545 13,681.6210/9/2023 0018331 CSG CONSULTANTS INC. 205540 240.0010/9/2023
0097934 CWEA-TCP 205541 324.0010/9/2023
0111096 DEBBY HORNSTRA 205559 120.1410/9/2023
0018799 ECONOMIC&PLANNING SYSTEMS INC. 205543 1,608.7510/9/2023 0111101 ENGELBERT NIEDERMAIER 205584 84.6110/9/2023
0000944 FEDEX 205546 161.0610/9/2023
0107401 FERGUSON ENTERPRISES,LLC#3326 205547 14,541.4810/9/2023 0001782 FLOWERS ELECTRIC & SVC.CO.INC. 205548 30,806.9010/9/2023 0018117 FLYERS ENERGY, LLC 205549 15,533.2010/9/2023
0017720 FOX TELEVISION STATIONS, INC. 205550 11,352.7110/9/2023 0109776 FRESH LINE PRODUCE 205551 661.5010/9/2023
0104135 GLOBAL TRACKING COMMUNICATIONS, INC. 205620 376.9510/9/2023 0000162 GRAINGER 205553 4,729.9110/9/2023
0000541 GRANITE ROCK COMPANY 205554 1,037.7210/9/2023 0017900 GREAT LAKES DATA SYSTEMS INC 205555 2,300.0010/9/2023 0000385 HACH COMPANY 205556 14,147.6810/9/2023
0109502 HAULAWAY STORAGE CONTAINERS, INC. 205607 255.3610/9/2023 0096946 HDR ENGINEERING, INC. 205558 13,749.6510/9/2023 0106303 IMAGINE COMMUNICATIONS CORP. 205561 5,663.2510/9/2023 0016941 INTERSTATE GRADING&PAVING,INC. 205562 77,898.9810/9/2023 0018557 INTERSTATE SALES 205563 1,479.8010/9/2023
0018553 INTERSTATE TRAFFIC CONTROL PRODUCTS 205621 352.1910/9/2023 0111098 JAIME CORRAL 205539 104.1510/9/2023
0018970 JAM SERVICES INC. 205564 10,602.9410/9/2023
0109512 JIMENEDA BUILDERS 205565 4,240.0010/9/2023
Page: 1
DocuSign Envelope ID: 8A71BCB8-2C3F-40D6-9BF2-F81AD8FB8836

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Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0100199 JOHN DAVID 205566 36.2410/9/2023
0000075 K-119 TOOLS OF CALIFORNIA INC. 205567 243.7810/9/2023 0018050 KAISER FOUNDATION HEALTH PLAN 205568 4,911.6110/9/2023 0096379 KAREN OJAKIAN 205587 75.6010/9/2023
0017661 KATHY M SCHMIDT 205597 1,687.3210/9/2023
0000132 KELLY-MOORE PAINT CO INC. 205570 53.7310/9/2023 0103799 LDVALI LLC 205571 254.7010/9/2023
0000849 LEAGUE OF CALIFORNIA CITIES 205572 75.0010/9/2023 0017570 LEHR AUTO ELECTRIC 205573 750.0010/9/2023
0110309 LOOKINGPOINT, INC. 205574 4,000.1310/9/2023
0018177 LOWE'S 205575 4,236.9710/9/2023
0109759 LUHDORFF&SCALMANINI CONSULTING ENGINEERS, INC. 205537 723.7510/9/2023 0108432 LUPITA HUERTA 205560 196.7310/9/2023
0111100 MARY KATHRYN BOUDREAUX 205525 27.2910/9/2023
0106507 MAYNE TREE EXPERT COMPANY,INC. 205576 190.0010/9/2023 0016041 METROMOBILE COMMUNICATIONS 205578 195.0010/9/2023 0110443 MILLBRAE COMMUNITY TELEVISION 205579 2,762.7710/9/2023 0110164 MISCOWATER 205580 35,129.1310/9/2023
0103600 MOMENTUM TELECOM, INC. 205581 16,590.4610/9/2023 0000357 NATIONAL CABLE TV CO-OP, INC. 205582 352.5010/9/2023 0103301 NHL NETWORK US, LP 205583 941.8110/9/2023
0104999 NINYO AND MOORE 205585 12,601.0010/9/2023
0111055 O'REILLY AUTO PARTS 205589 247.1910/9/2023
0110243 ODP BUSINESS SOLUTIONS, LLC 205586 220.5210/9/2023 0097567 ONE HOUR DRY CLEANING 205588 1,184.3510/9/2023 0016818 OUTDOOR CREATIONS INC 205590 4,955.3710/9/2023 0104416 OVERDRIVE, INC. 205591 199.9510/9/2023
0000012 PACIFIC GAS & ELECTRIC 205592 94,252.1510/9/2023 0017260 PETERSON TRUCKS, INC. 205594 1,925.9910/9/2023 0107432 RED WING BRANDS OF AMERICA,INC 205595 780.3310/9/2023 0111097 RENEE MCAULIFFE 205577 135.2310/9/2023
0110332 RICHARDS,WATSON& GERSHON A PROFESSIONAL CORP. 205552 2,889.9010/9/2023 0108539 ROSALIE L. STEINWAY 205606 162.0010/9/2023
0013581 ROVI GUIDES, INC. 205596 5,395.3110/9/2023
0111105 RYAN BOEHNING 205524 28.1710/9/2023
0108537 SCOTT TONG 205619 58.5010/9/2023
0111099 SERGIO DI'STEFANO 205542 123.9910/9/2023
0018461 SERRAMONTE FORD, INC. 205598 1,629.9710/9/2023 0018962 SHOE DEPOT INC. 205599 880.9410/9/2023
0000216 SHOWTIME NETWORKS INC. 205600 1,709.6610/9/2023 0016458 SIADAT ENTERPRISES INC. 205601 192.6510/9/2023 0105916 SMITH'S PEST MANAGEMENT 205604 779.2010/9/2023 0102909 SMITH-EMERY COMPANY 205603 3,250.0010/9/2023
0103492 SMITHSONIAN NETWORKS 205605 174.8710/9/2023
0000102 SONITROL/PACIFIC WEST SECURITY, INC. 205628 257.0010/9/2023 0111106 SPENCER THURSTON 205616 27.8010/9/2023
0105796 SUNRISE FOOD DISTRIBUTOR INC. 205608 531.0010/9/2023 0102962 SWANK MOTION PICTURES, INC. 205609 555.0010/9/2023 0095565 SWINERTON BUILDERS 205610 4,971.0010/9/2023
0107640 TANNER PACIFIC, INC. 205612 2,647.0110/9/2023 0002025 TELECOMMUNICATIONS ENGINEERING ASSOCIATES 205544 85.0010/9/2023 0000241 THE ADAM-HILL COMPANY 205613 409.4710/9/2023
0017928 THE EDCCO GROUP, INC. 205614 3,008.1410/9/2023 0103559 THE MLB NETWORK, LLC 205615 1,257.4210/9/2023 Page: 2
DocuSign Envelope ID: 8A71BCB8-2C3F-40D6-9BF2-F81AD8FB8836

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10/9/2023 10:56:04AM
Positive Pay Listing
City of San Bruno
apPosPay Page: 3
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0017527 TIFCO INDUSTRIES INC. 205617 796.9310/9/2023
0111092 TOM HAMILTON 205557 267.4410/9/2023
0109929 TRIPEPI, SMITH AND ASSOCIATES, INC. 205602 610.0010/9/2023 0109746 TWINING, INC. 205622 2,282.7010/9/2023
0102744 UNIVERSAL BUILDING SERVICES 205623 10,153.9610/9/2023 0098625 UPS 205624 1.0010/9/2023
0016835 US BANK NATIONAL ASSOCIATION 205625 875.0010/9/2023 0108652 WATER WORKS ENGINEERS, LLC 205626 4,257.0010/9/2023 0104233 WAVE 205627 30,150.0010/9/2023
0000612 WESTVALLEY CONSTRUCTION CO.INC 205629 25,850.2210/9/2023 0096893 WILSEY HAM 205630 57,275.9010/9/2023
0108261 WOODARD & CURRAN 205631 4,706.2510/9/2023
0109476 WORLDPAC INC 205632 1,058.2110/9/2023
0109109 WRECO 205633 3,023.8010/9/2023
0109122 ZERO TURN POWER WASHING 205634 9,363.0010/9/2023 0103399 ZUMAR INDUSTRIES, INC. 205635 3,468.7610/9/2023 Total count: 123
GrandTotal: 879,967.81
Page: 3
DocuSign Envelope ID: 8A71BCB8-2C3F-40D6-9BF2-F81AD8FB8836

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 16, 2023

TO: Honorable Mayor and Members of the City Council

FROM: Alex D. McIntyre, City Manager

PREPARED BY: Nick Pegueros, Chief Financial Officer
Kathleen O’Malley, Accounting & Customer Service Representative

SUBJECT: Accounts Payable Warrant Register

This is to certify that the claims listed on pages 1 to 2 inclusive, and/or claims numbered from 205636 through 205729 inclusive, totaling $867,812.51 have been checked in detail and approved by the proper officials, and in my opinion, represent fair and just charges against the City in accordance with their respective amounts. The table below summarizes the total paid by Fund.

Fund Fund Name Amount
001 General Fund $307,596.60
002 General Fund Reserve $22,439.00
003 One-Time Revenue $3,396.70
121 Federal/State Grants $95,000.00
132 Agency On Aging $166.50
133 Restricted Revenues $417.01
137 Developer Project Contributions $63,009.02
201 Parks and Facilities Capital $5,000.00
203 Street Improvement Projects $6,181.49
611 Water Fund $104,086.90
621 Stormwater Fund $2,834.89
631 Wastewater Fund $46,571.72
641 CityNet Services Fund $26,002.62
651 Parking Fund $675.00
701 Central Garage $99.71
702 Facility Maintenance Fund $16,275.78
703 General Equipment Revolving $108,755.21
707 Technology Development $2,593.30
711 Self-Insurance $56,711.06
TOTAL FOR APPROVAL $867,812.51

Respectfully submitted,

_________________________
Chief Financial Officer Date
DocuSign Envelope ID: 1857A7BC-02CE-4836-9C72-1274D5BC7776 10/19/2023

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10/16/2023 12:10:43PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 1
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0106427 AK & COMPANY 205636 2,500.0010/16/2023
0110783 ALEX MCINTYRE 205685 941.2110/16/2023
0018976 ALPHA ANALYTICAL LAB. INC. 205637 3,681.0010/16/2023 0000187 ALPHA PRESS INC. 205638 3,172.0910/16/2023
0110697 AMAZON CAPITAL SERVICES 205639 214.5810/16/2023 0111094 ANTHONY LEDWITH 205679 22.5610/16/2023
0016123 AT&T 205640 863.0110/16/2023
0000345 BAKER & TAYLOR BOOKS 205641 4,570.6910/16/2023 0110591 BAVCO 205642 121.7010/16/2023
0001849 BAY AREA WATER SUPPLY & CONSERVATION AGENCY 205713 1,490.0010/16/2023 0110814 BLAKE SUZUKI 205714 135.0010/16/2023
0111116 BOB SARGENT 205708 64.3210/16/2023
0017361 BOETHING TREELAND FARMS, INC. 205643 417.0110/16/2023 0107369 CALIFORNIA BANK OF COMMERCE 205644 82,949.6710/16/2023 0103670 CALIFORNIA BUILDING STANDARDS COMMISSION 205711 679.5010/16/2023 0102989 CALIFORNIA DIESEL & POWER 205645 6,905.8910/16/2023 0106548 CAPITAL ONE TRADE CREDIT 205646 147.1910/16/2023 0016324 CINTAS CORPORATION #464 205649 387.1610/16/2023 0110831 CITY NATIONAL BANK 205650 107,983.8710/16/2023 0098588 CITY OF BURLINGAME 205651 3,280.5010/16/2023
0109639 CLAREMONT BEHAVIORAL SVCS,INC. 205652 753.7510/16/2023 0109788 CORE & MAIN LP 205653 4,246.2910/16/2023
0002012 CPS HR CONSULTING 205655 762.3010/16/2023
0018188 DAU PRODUCTS 205656 10,936.3010/16/2023
0108696 DAVID J POWERS AND ASSOCIATES, INC. 205698 806.2510/16/2023 0002072 DAVID THOMAS 205721 41.7610/16/2023
0013926 DEPARTMENT OF CONSERVATION 205657 3,106.4810/16/2023 0000430 DKS ASSOCIATES 205658 1,929.4010/16/2023
0107423 DOG WASTE DEPOT 205659 4,189.0710/16/2023
0000383 DWAN ELEVATOR CO. 205660 1,872.0010/16/2023
0098203 ERIC CASELTON 205647 28.6510/16/2023
0000944 FEDEX 205662 121.9010/16/2023
0111111 FERGUSON WATERWORKS #1423 205663 2,161.3810/16/2023 0017335 FIBER INSTRUMENT SALES INC 205664 588.6310/16/2023 0111114 FILLIPE SILVEIRA DOS SANTOS 205707 25.4810/16/2023 0001782 FLOWERS ELECTRIC & SVC.CO.INC. 205665 6,260.7410/16/2023 0018117 FLYERS ENERGY, LLC 205666 7,836.2410/16/2023
0109776 FRESH LINE PRODUCE 205667 78.0010/16/2023
0095381 GARY LEWIS 205681 33.8410/16/2023
0000162 GRAINGER 205669 842.1210/16/2023
0000541 GRANITE ROCK COMPANY 205670 1,092.8610/16/2023 0000385 HACH COMPANY 205671 171.4110/16/2023
0110056 HH ASSOCIATES US, INC. 205672 8,059.3310/16/2023 0109121 INFORMATION PROFESSIONALS,INC. 205673 480.0010/16/2023 0100199 JOHN DAVID 205675 75.9410/16/2023
0000771 JT2 INTEGRATED RESOURCES 205676 50,180.0610/16/2023 0018376 JT2 INTEGRATED RESOURCES 205677 6,531.0010/16/2023 0111117 JUSTIN CHOW 205648 8.9010/16/2023
0017924 LORAL LANDSCAPING INC. 205682 2,100.0010/16/2023 0018177 LOWE'S 205683 551.9810/16/2023
0109532 MATRIX HG, INC. 205684 7,752.1110/16/2023
0110362 MATT LEE 205680 1,204.0410/16/2023
0018767 MEGA HERTZ 205686 2,909.8610/16/2023
Page: 1
DocuSign Envelope ID: 1857A7BC-02CE-4836-9C72-1274D5BC7776

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10/16/2023 12:10:43PM
Positive Pay Listing
City of San Bruno
apPosPay Page: 2
Bank: apbank 432000438Document group: komalley
Vendor Code & Name Check # Check Date Amount
0092285 MICROMARKETING LLC 205687 134.5610/16/2023
0016863 MIDWEST TAPE, LLC 205688 103.8810/16/2023
0001709 MILLBRAE LOCK 205689 54.4310/16/2023
0014878 MOTOROLA SOLUTIONS INC. 205690 154,513.2110/16/2023 0095141 NFPA 205691 175.0010/16/2023
0000522 NORTH COAST COUNTY WATER DISTRICT(NCCWD) 205654 30,526.4010/16/2023 0107980 OCT WATER QUALITY ACADEMY 205693 500.0010/16/2023 0110243 ODP BUSINESS SOLUTIONS, LLC 205694 167.0010/16/2023 0000012 PACIFIC GAS & ELECTRIC 205695 26,984.3910/16/2023 0000294 PITNEY BOWES 205697 2,593.3010/16/2023
0013981 QUILL CORPORATION 205699 106.7410/16/2023
0000175 RECOLOGY SAN BRUNO 205700 2,787.9610/16/2023
0111119 REIKA FAUST 205661 27.8510/16/2023
0110332 RICHARDS,WATSON& GERSHON A PROFESSIONAL CORP. 205668 88,567.2910/16/2023 0110787 ROBERT A. BOTHMAN CONSTRUCTION 205702 22,439.0010/16/2023 0106293 ROBERT HALF 205703 10,393.6010/16/2023
0018846 SAFETY CENTER INC. 205704 1,665.0010/16/2023 0111108 SAMPSON YIP 205729 27.8210/16/2023
0001225 SIERRA PACIFIC TURF SUPPLY,INC 205709 1,794.3210/16/2023 0104787 SINGER ASSOCIATES, INC. 205710 19,135.1710/16/2023 0111095 STEPHANIE XAVIER 205728 504.7110/16/2023
0102991 STEVE SALAZAR 205705 71.0710/16/2023
0105796 SUNRISE FOOD DISTRIBUTOR INC. 205712 88.5010/16/2023 0110892 TEAMCIVX, LLC 205715 8,177.0010/16/2023
0018073 TEAMSTERS LOCAL 350 205716 3,080.0010/16/2023 0015691 TEAMSTERS LOCAL 856 205717 13,111.0010/16/2023 0111112 TERRY'S FORD OF PEOTONE INC. 205718 49,242.0010/16/2023 0018083 THE CROSSING SAN BRUNO PROPERTY OWNERS ASSO 205706 3,396.7010/16/2023 0108402 THE HOME DEPOT PRO 205719 3,923.4210/16/2023
0108402 THE HOME DEPOT PRO 205720 44.0910/16/2023
0110944 TRAVIS M. KARLEN 205678 35.5410/16/2023
0110140 TRUE NORTH COMPLIANCE SERVICES, INC 205692 13,290.3010/16/2023 0110714 UNDERGROUND REPUBLIC WATER WORKS, INC. 205701 1,678.9710/16/2023 0111115 URSULA PEROTTI 205696 69.8410/16/2023
0105451 US SAWS, INC. 205722 1,757.2510/16/2023
0096844 USA BLUE BOOK 205723 564.8010/16/2023
0104233 WAVE 205724 700.0010/16/2023
0111118 WEIMING JIANG 205674 13.3510/16/2023
0104660 WEST YOST ASSOCIATES, INC. 205725 1,554.0010/16/2023 0096893 WILSEY HAM 205726 53,257.5010/16/2023
0109109 WRECO 205727 2,290.5310/16/2023
Total count: 94
GrandTotal: 867,812.51
Page: 2
DocuSign Envelope ID: 1857A7BC-02CE-4836-9C72-1274D5BC7776

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36 of 163
Item 6c
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 24, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E, Public Works Director
Harry Yip, P.E., Senior Civil Engineer
SUBJECT: Consider Adoption of a Resolution:
• Establishing a Pilot 15 Miles Per Hour School Zones Speed Limit While Children are Going to, or Leaving Monte Verde Elementary School on:
o St. Cloud Drive between Oakmont Drive and City Limits; o Turnberry Drive between St. Cloud Drive and City Limits; • Determining the project is exempt under the California Environmental Quality Act.

BACKGROUND:

On the February 14, 2023, the City Council adopted the Safe Routes to School (“SRTS”) Plan. It is a comprehensive citywide plan to increase safety of walking, bicycling, and other active transportation modes near schools. One of the citywide recommendations were to implement 15 miles per hour (MPH) school zones for two-way residential streets under the City’s Jurisdiction within 500 feet of the school as allowed in California Vehicle Code (“CVC”) Section 22358.4.

Since 2007, state law authorizes cities, by ordinance or resolution, to adopt a 15 mile per hour prima facie school zone speed limit when approaching at a distance of less than 500 feet from school building or the grounds of a school building while children are going to, or leaving the school if the street meets the following conditions:
• The street is in a residential district.
• The street has a posted speed limit of 30 MPH or slower immediately prior to and after the school zone.
• The street has at most two traffic lanes.

The section also does not expressly require an engineering and traffic survey prior to implementation.

DISCUSSION:

As part of the City of South San Francisco’s (SSF) citywide project to implement a 15 MPH school zone for the streets adjacent schools that serve their residents, SSF approached the City of San Bruno with their plans to implement a 15 MPH school zone speed limit for the street segments adjacent to Monte Verde Elementary School (“School”). The adjacent street 37 of 163
Item 6d
Honorable Mayor and Members of the City Council
October 24, 2023

Page 2 of 4 ends

5 4
6 segments are St. Cloud Drive from Oakmont Drive to Shannon Drive and Turnberry Drive from St. Cloud Drive to Shannon Drive. The School attendance boundary zone includes residential properties that are in the jurisdictional boundaries of both SSF and San Bruno as the School is located within the City of San Bruno, but on the city limits boundary between San Bruno and SSF. As shown in Figure 1, both streets are split between the jurisdictions of SSF and San Bruno and therefore, implementation would require a resolution or ordinance to be approved by both jurisdictions. Both street segments are residential streets with a prima facie speed of 25 MPH and are two-lane two-way residential streets and therefore meet the requirements for a 15 MPH School Zone. The 15 MPH school zone speed limit would only be effective during the times when children are going to and leaving school, therefore the existing 25 MPH speed limit shall remain for all other times.

Figure 1: Map of School and Proposed 15 MPH School Zones

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Honorable Mayor and Members of the City Council
October 24, 2023

Page 3 of 4 ends

5 4
6 As SSF is intending to only implement signage improvements required for the 15 MPH school zone speed limit, staff will implement the San Bruno section as a pilot project to evaluate the effectiveness of the reduced speed limits. The pilot project will be helpful to staff in determining the effectiveness of this recommendation for other schools identified in the SRTS Plan.

The proposed Pilot 15 MPH school zone speed limit was presented to the October 4, 2023 Traffic Safety and Parking Committee (“TSPC”) meeting and residents living on the proposed streets segments were notified of the proposed Pilot 15 MPH School Zone. The TSPC voted to recommend to the City Council, the implementation Pilot 15 MPH school zone speed limit with three members approving and two abstaining.

It is important to note that the San Bruno Police Department has indicated that reducing speed limits in these areas has no impact on the enforceability of speed violations. Citations for speeding will still need to be issued for violation of 22350-CVC, which requires articulation by the citing officer that a motorist was traveling at a speed that was unsafe based on the conditions at the time, irrespective of the posted speed limit. Therefore the Police Department concludes, changing the posted speed limit has no bearing on what speed would justify enforcement action. This pilot program will assist staff in measuring the effectiveness of posting signage indicating a reduced speed limit in terms of its impact on vehicle speed. However, reducing speed limits under this new legal authority does not create a situation in which vehicles can now be cited for traveling at speeds that were previously permissible. It is a common misconception of the public that drivers can be cited for traveling at any speed in excess of posted limits. As such, the Police Department has expressed concern that this action could create unreasonable enforcement expectations from community members.

FISCAL IMPACT:

As a pilot program, authorization to move forward with this project enables City staff to assess the near and long-term costs should the City Council desire to expand the program to other schools. Near-term costs include, design, construction, internal staff time that may delay progress on other work efforts in Public Work and Police Department enforcement costs. Long- term costs include maintenance and infrastructure replacement when necessary. For this Project, the design and construction costs will be paid for by SSF.

ENVIRONMENTAL IMPACT:

This project falls within the Class 1 Categorical Exemption set forth in CEQA Guidelines, Section 15301(c), which exempts minor alterations to existing streets, sidewalks, gutters, bicycle and pedestrian trials, and similar facilities.

RECOMMENDATION:

Adopt a Resolution
•Establishing a pilot 15 miles per hour school zones speed limit while children are going to, or leaving Monte Verde Elementary School on:
oSt. Cloud Drive between Oakmont Drive and city limits; oTurnberry Drive between St. Cloud Drive and city limits; •Determining the action is exempt under the California Environmental Quality Act.

39 of 163

Honorable Mayor and Members of the City Council
October 24, 2023

Page 4 of 4 ends

5 4
6 ALTERNATIVES:

1. Do not adopt the resolution and do not implement the 15 MPH school zone speed limit.

ATTACHMENTS:

1. Resolution

40 of 163

2 0
6 4
RESOLUTION NO. 2023 - ___

RESOLUTION
• ESTABLISHING A PILOT 15 MILES PER HOUR SCHOOL ZONE SPEED LIMIT

WHILE CHILDREN ARE GOING TO OR LEAVING MONTE VERDE ELEMENTARY

SCHOOL ON
o ST CLOUD DRIVE BETWEEN OAKMONT DRIVE AND CITY LIMITS
o TURNBERRY DRIVE BETWEEN ST CLOUD DRIVE AND CITY LIMITS • DETERMINING THE PROJECT IS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, the Safe Routes to School Plan recommended the City to consider implementation of 15 miles per hour school zone speed limit as allowed in California Vehicle Code (“CVC”) Section 22358.4 as a method to increase safety; WHEREAS, CVC 22358.4(b) which authorizes cities, by ordinance or resolution, to adopt a 15 mile per hour prima facie school zone when approaching at a distance of less than 500 feet from school building or the grounds of a school building while children are going to, or leaving the school if the street meets the following conditions:
• The street is in a residential district.
• The street has a posted speed limit of 30 MPH or slower immediately prior to and after the school zone.
• The street has at most two traffic lanes.

WHEREAS, Turnberry Drive and St. Cloud Drive from Oakmont Avenue to Shannon Drive are within 500 of the school grounds of Monte Verde Elementary School; WHEREAS, staff will implement this as a pilot project to evaluate the effectiveness of the reduced speed limits. The pilot project will be helpful to staff in determining the effectiveness of treatments for San Bruno’s Safe Routes to School Project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Bruno establishes a pilot 15 Miles per hour school zones speed limit while children are going to or leaving Monte Verde Elementary School as shown on Exhibit A on:
o St. Cloud Drive between Oakmont Drive and city limits; o Turnberry Drive between St. Cloud Drive and city limits; and BE IT FURTHER RESOLVED that his project falls within the Class 1 Categorical Exemption set forth in CEQA Guidelines, Section 15301(c), which exempts minor alterations to existing streets, sidewalks, gutters, bicycle and pedestrian trials, and similar facilities. ---oOo---
I hereby certify that foregoing Resolution No. 2023 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on ___________, 2023, by the following vote:
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AYES:

NOES:

ABSENT:

Lupita Huerta, City Clerk
Exhibit A: Pilot 15 miles per hour school zones speed limit near Monte Verde Elementary School

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 24, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex McIntyre, City Manager
PREPARED BY: Ryan Johansen, Police Chief
SUBJECT: Consider Adoption of a Resolution:
• Accepting a Multi-Agency Board of State and Community Corrections (BSCC) Grant, #BSCC 1150-23, to Combat Organized Retail Theft Awarded to the City of Daly City as the Lead Agency;
• Appropriating $1,600,497 in the Federal/State Grants Special Revenue Fund (Fund 121) for Police Department Equipment, Supplies, Training, And Overtime Enforcement and Investigative Task Force Work Eligible Under the BSCC Grant; and
• Authorizing the City Manager to Execute a Memorandum of Understanding (MOU) with the Lead Agency for Grant Administration and Execute Agreements to Acquire Equipment Eligible Under the BSCC Grant
BACKGROUND:

This year, the San Bruno Police Department joined with the San Mateo and Daly City Police Departments in applying for grant funds to combat organized retail theft through the Board of State and Community Corrections (BSCC). At a high-level, our grant application sought to create a joint task force among the three agencies, and to purchase specific equipment and technologies to address an increasing regional problem with organized retail theft. This grant application was successful, and BSCC approved a total grant award of $8,033,830 to be shared among the three agencies for expenses incurred in furtherance of the grant objectives. The amount awarded to the San Bruno Police Department was $1,600,497, specifically to cover the following expenses.
• Overtime for enforcement and investigative task force work o $340,708
• Purchase of additional Automated License Plate Reader (ALPR) cameras o $303,315
• Deployment of C3ai investigative database integration software o $686,000 for initial build and subscription costs
o $100,000 for additional system integration
o $27,000 for Amazon Web Services hosting of data
• Purchase of StarChase GPS tracking systems
o $93,974
• Cost of mailers and other educational grant requirements o $48,000
• Training
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o $1,500
DISCUSSION:

San Bruno, San Mateo, and Daly City are the only three jurisdictions in San Mateo County with regional shopping centers. As such, these jurisdictions shoulder a more significant burden in terms of retail theft than the other cities within the County. These three police departments have a long history of effective collaboration and decided to jointly apply for the Organized Retail Theft Grant Program through BSCC earlier this year. The core of the grant objectives was to create a task force using personnel from all three agencies and to deploy them on an overtime basis specifically to address organized retail theft and other theft related crimes in all three cities. The grant application also sought funds for the three agencies to jointly deploy a powerful investigative database integration program through C3ai. Each agency then included additional grant requests specific to the needs of their respective jurisdiction.

The grant is structured so that Daily City Police Department handles all grant administration duties with BSCC. San Mateo Police Department and San Bruno Police Department will incur expenses in furtherance of the grant objectives, and subsequently invoice Daily City Police Department for reimbursements. Daily City Police Department will in turn invoice BSCC on a quarterly basis. This will be memorialized in an MOU that is currently being authored in collaboration among the three agencies.

The Adopted FY2023-24 Operating and Capital Improvement Budget must be amended to accommodate grant expenditures and revenues as this grant was awarded after this budget was adopted.

The following is a list of the expenses approved for reimbursement through this grant for the San Bruno Police Department:

Overtime
These funds will cover the cost of overtime expenses associated with deploying department staff in a joint task force model with San Mateo Police Department and Daily City Police Department at various intervals over the course of the grant period.

Automated License Plate Reader (ALPR) cameras
These funds will cover the cost of deploying additional ALPR cameras in various locations throughout San Bruno.

Deployment of C3ai
These funds will cover the costs of deploying an investigative database integration program that will allow improved information sharing and investigative inquiries with agencies throughout the County and beyond.

StarChase GPS tracking systems
These funds will cover the costs associated with deployment of the StarChase system in several San Bruno Police Department patrol vehicles. This system enables patrol officers to deploy a GPS projectile from the front of a patrol vehicle that can then track the location of a vehicle attempting to flee from them. This will help to reduce pursuits associated with enforcement activities required by this grant, as well as in day-to-day patrol work.

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Cost of mailers and other educational grant requirements These funds will cover the costs associated with creating and dispersing grant and educational materials in furtherance of grant objectives.

FISCAL IMPACT:

The overall fiscal impact of this program is cost neutral for the City as all funds expended will be reimbursed through the BSCC grant.

Because this grant functions on an invoice/reimbursement basis, it will be necessary to amend the FY23-24 Adopted Operating and Capital Improvement Program Budget as follows:
• Overtime Expenses: Increase by $340,708
• Maintenance: Increase by $403,315
• Other Services: Increase by $806,974
• Postage and Mail: Increase by $48,000
• Training: Increase by $1,500
• Department Revenues: Increase by $1,600,497 (total grant award amount for San Bruno Police Department)
The grant funds span from FY23-24 through FY26-27, so it is important to establish that unspent funds will rollover from one fiscal year to the next until they are either expended or the grant period expires.

RECOMMENDATION:

Adopting a Resolution as Follows:
(i) Accepting a multi-agency Board of State and Community Corrections (BSCC) Grant, #BSCC 1150-23, to combat organized retail theft awarded to the City of Daly City as the lead agency; and
(ii) Appropriating $1,600,497 in the Federal/State Grants Special Revenue Fund (Fund 121) for Police Department equipment, supplies, training, and overtime enforcement and investigative task force work eligible under the BSCC grant; and (iii) Authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the lead agency for grant administration and execute agreements to acquire equipment eligible under the BSCC grant.

ALTERNATIVES:

1. Do not adopt the Resolution.

ATTACHMENTS:

1. Resolution

2. Grant Award Letter #BSCC 1150-23

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RESOLUTION NO. 2023 - __
RESOLUTION ACCEPTING A MULTI-AGENCY BSCC GRANT #BSCC 1150-23 TO COMBAT ORGANIZED RETAIL THEFT AWARDED TO THE CITY OF DALY CITY AS THE LEAD AGENCY; AND APPROPRIATING $1,600,497 IN THE FEDERAL/STATE GRANTS SPECIAL REVENUE

FUND FOR POLICE DEPARTMENT EQUIPMENT, SUPPLIES, TRAINING, AND OVERTIME ELIGIBLE UNDER THE BSCC GRANT; AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE LEAD AGENCY FOR GRANT

ADMINISTRATION AND EXECUTE AGREEMENTS TO ACQUIRE EQUIPMENT ELIGIBLE UNDER

THE BSCC GRANT
WHEREAS, the San Bruno Police Department has primary responsibility for safety and security within the City of San Bruno; and
WHERAS, there has been a nationwide increase in organized retail theft and related crimes over the last few years; and
WHERAS, the Cities of San Bruno, San Mateo, and Daly City have the most significant retail footprints in San Mateo County; and
WHERAS, the San Bruno Police Department has identified various means by which the negative impacts of theft related crimes could be reduced in San Bruno; and WHERAS, the San Bruno, San Mateo, and Daly City Police Departments jointly applied for grant funding to combat organized retail theft and related crimes through the Board of State and Community Corrections (BSCC); and
WHERAS, the grant application was approved and Grant #BSCC 1150-23 was awarded to the San Bruno, San Mateo, and Daly City Police Departments with the City of Daly City acting as the “Lead Agency”; and
WHEREAS, this grant award includes $1,600,497 in funding to the San Bruno Police Department for fiscal years 2023-24 through 2026-27 for Police Department equipment, supplies, training, and overtime; and
WHEREAS, the grant will be administered by the Lead Agency with reimbursement to the San Bruno Police Department pursuant to a Memorandum of Understanding (MOU) between the Lead Agency and the cities of San Bruno and San Mateo; and
NOW THEREFORE, BE IT RESOLVED that the City of San Bruno accepts a multi-agency BSCC Grant #BSCC 1150-23; appropriates $1,600,497 in the Federal/State Grants Special Revenue Fund for Police Department equipment, supplies, training, and overtime eligible under the BSCC Grant; and authorizes the City Manager to execute a Memorandum of Understanding (MOU) with the Lead Agency for grant administration and execute agreements to acquire equipment eligible under the BSCC Grant.

I, the undersigned hereby certify that the foregoing Resolution No. 2023 – ___ was duly adopted by the San Bruno City Council at a regular meeting on October 24, 2023, by the following roll call vote:

AYES:

NOES:

ABSENT:
_________________________________
Lupita Huerta, City Clerk
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EXHIBIT A: SCOPE OF WORK

1. GRANT AGREEMENT – Organized Retail Theft Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and Daly City Police Department (hereafter referred to as the
Grantee).

2. PROJECT SUMMARY AND ADMINISTRATION
A. The Organized Retail Theft Grant Program was established in Senate Bill 154 (SB 154) (Chapter 43, Statutes of 2022). Organized Retail Theft Grant Program funds shall be used to support
local law enforcement agencies in preventing and responding to organized retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft.

B. Grantee agrees
to administer the project in accordance with Attachment 1: Organized Retail Theft
Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, which is attached and hereto and made par
t of this agreement.

3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representativ e for administration of t
he Grant Agreement and s hall have authority to make determinations relating to
any controversies that may arise under or regarding the interpretation, performance, or
payment for work performed under this Grant Agreement.

B. The Grantee’s project
officials shall be those identified as follows:

Authorized Officer with legal authority to sign:

Name: Camero
n Christensen
Title: Chief of Police
Address: 333 90th Street, Daly City CA 94015
Phone: 650
-991-8188
Email: [email protected]
Designated Financial
Officer authorized to receive warrants:

Name: Judy Huey
Title: Police Management Analyst
Address: 333
90th Street, Daly City CA 94015
Phone: 650
-746-8373
Email: [email protected]
Project Director authorized to administer the project:

Name: Ignaci
o Reyes
Title: Police Lieutenant
Address: 333 90th Street, Daly City CA 94015
Phone: 650
-483-9509
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.

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D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.

4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.

5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:

Quarterly Progress Report Periods Due no later than:

1. October 1, 2023 to December 31, 2023 February 15, 2024

2. January 1, 2024 to March 31, 2024 May 15, 2024

3. April 1, 2024 to June 30, 2024 August 15, 2024

4. July 1, 2024 to September 30, 2024 November 15, 2024

5. October 1, 2024 to December 31, 2024 February 15, 2025

6. January 1, 2025 to March 31, 2025 May 15, 2025

7. April 1, 2025 to June 30, 2025 August 15, 2025

8. July 1, 2025 to September 30, 2025 November 15, 2025

9. October 1, 2025 to December 31, 2025 February 15, 2026

10. January 1, 2026 to March 31, 2026 May 15, 2026

11. April 1, 2026 to June 30, 2026 August 15, 2026

12. July 1, 2026 to September 30, 2026 November 15, 2026

13. October 1, 2026 to December 31, 2026 February 15, 2027

B. Evaluation Documents Due no later than:

1. Local Evaluation Plan April 1, 2024

2. Final Local Evaluation Report June 1, 2027

C. Other Due no later than:

Financial Audit Report June 1, 2027

Grantees that are unable to demonstrate that they are making sufficient progress toward project goals and objectives and show that funds are being spent in accordance with the Grant Agreement could be subject to a withholding of funds.

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.

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B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.

C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time.

Time and effort reports are also required for all subcontractors and consultants.

D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.

E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.

F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.

7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Organized Retail Theft Grant Program Scoring Panel from receiving funds awarded under the Organized Retail Theft Grant Program RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Organized Retail Theft Grant Program Scoring Panel roster (Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Organized Retail Theft Grant Program Scoring Panel.

B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.

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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

1. INVOICING AND PAYMENT
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.

Quarterly Invoicing Periods: Due no later than:

1. October 1, 2023 to December 31, 2023 February 15, 2024

2. January 1, 2024 to March 31, 2024 May 15, 2024

3. April 1, 2024 to June 30, 2024 August 15, 2024

4. July 1, 2024 to September 30, 2024 November 15, 2024

5. October 1, 2024 to December 31, 2024 February 15, 2025

6. January 1, 2025 to March 31, 2025 May 15, 2025

7. April 1, 2025 to June 30, 2025 August 15, 2025

8. July 1, 2025 to September 30, 2025 November 15, 2025

9. October 1, 2025 to December 31, 2025 February 15, 2026

10. January 1, 2026 to March 31, 2026 May 15, 2026

11. April 1, 2026 to June 30, 2026 August 15, 2026

12. July 1, 2026 to September 30, 2026 November 15, 2026

13. October 1, 2026 to December 31, 2026 February 15, 2027

Final Invoicing Periods*: Due no later than:

14. January 1, 2027 to March 31, 2027 May 15, 2027

15. April 1, 2027 to June 1, 2027 August 15, 2027
*Note: Project activity period ends December 31 , 2026 . The period of January 1, 2027, to June 1, 2027, is for completion of Final Local Evaluation Report and financial audit only.

B. All project expenses must be incurred by the end of the project activity period, December 31, 2026, and included on the final invoice due February 15, 2027. Project expenditures incurred after December 31, 2026 will not be reimbursed.

C. The Final Local Evaluation Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.

D. The Financial Audit Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the financial audit during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.

E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.

F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all

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expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.

2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.

Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.

B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement. In no event shall changes be authorized for the Administrative Salaries and Benefits line item that would result in that item exceeding ten percent (10%) of the grant award.

3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through Organized Retail Theft funding generated from the General Fund. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Senate Bill 154 (Chapter 43, Statutes of 2022), also known as the California Budget Act of 2022 . It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.

B. If Organized Retail Theft funding is reduced or falls below estimates contained within the Organized Retail Theft Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.

C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.

4. PROJECT COSTS
A. The Grantee agrees to comply with the BSCC Grant Administration Guide requirements as posted on the BSCC website (currently the BSCC Grant Administration Guide July 2020) including any updated version that may be posted during term of the grant

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agreement. BSCC will notify grantees whenever an updated version is posted. The BSCC Grant Administration Guide is available at:
https://www.bscc.ca.gov/s correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.

C. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs.

D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.

E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose.

Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.

5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.

B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.

D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.

7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement. This obligation shall survive any termination of this agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

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8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractor s shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 ( https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

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12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act ( 15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.

Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.

C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

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A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)

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1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC is solely for the purpose of proper administration of grant funds, and shall not be deemed to relieve or restrict the Grantee’s responsibility.

B. Grantee is responsible for the performance of all project activities identified in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.

C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.

2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.

B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.

C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.

3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.

B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

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C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the ARG Rehabilitation of Existing Property or Building Project RFP and described in Appendix B.

D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.

E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.

4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant of the project.

5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.

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B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.

6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix E of the original Proposal Package).

7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal. Changes shall not be implemented by the project until authorized by the BSCC.

8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a

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material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, or approved modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.

B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in ac cordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9.

Settlement of Disputes.

9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division D eputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.

B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.

Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.

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C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.

10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:

A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.

B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.

C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.

11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.

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BSCC Powered by Submittable
Title Daly City Police Department
by Ignacio Reyes in Organized Retail Theft
Prevention Grant Program
[email protected]
07/06/2023
id. 41327693
Original Submission 07/06/2023
The Organized Retail Theft (ORT) Prevention Grant Program Application is divided into five (5) sections as identified below:

Background Information Contact Information Program Information Proposal Narrative and Budget Mandatory Attachments Each section has a series of questions requiring a response. Applicants will be prompted to provide written text, select options from a drop down menu, select options from a multiple choice menu, or upload attachments. Questions with a red asterisk require responses.

Applicants will not be able to submit the application until all questions with a red asterisk have been completed. Applicants may reference the ORT Prevention Grant Program Proposal Instruction Packet for background information, key dates, rating factors, and other important information to aid in the completion of the ORT Prevention Grant Program Application. The ORT Prevention Grant Proposal Instruction Packet is available on the Board of State and Community Corrections (BSCC) website. NOTE: Applicants may start and stop their application but must select "Save Draft" at the bottom of the application before existing.

SECTION I -

BACKGROUND

INFORMATION
This section requests information about the applicant’s name, location, mailing address, and tax identification number.

Name of Applicant
(i.e., Police
Department, Sheriff’s
Department, or
Probation
Department)
Daly City Police Department
Multi-Agency
Partnerships
Information (if
applicable)
Applicants may apply for funding as part of a multi-agency partnership (two [2] or more agencies). The agencies and jurisdictions comprising the collaborative application are not required to be contiguous. One (1) Lead Public Agency must be identified on behalf of the partnership.

Multi-Agency
Partnerships
Yes: This is a Multi-Agency Partnership Application

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dentification of Multi-
A
gency Partners
San Bruno Police Department
San Mateo Police Department
Lead Public Agency
nformation
All applicants are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The LPA is a governmental agency with local authority within the applicant's city or county. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA. The role of the LPA is to coordinate with other local government agency partners and non-governmental
organizations to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, invoices, meeting coordination (virtual and/or in- person), and will serve as the primary point of contact with the BSCC.

Lead Public Agency Daly City Police Department
Applicant's Physical
Address
333 90th Street
Daly City
CA
94015
US
Applicant's Mailing
Address (if different
than the physical
address)
n/a
Mailing Address for
Payment
333 90th St.

Daly City
CA
94015
US
Tax Identification
Number
94-6000318

SECTION II -

CONTACT

NFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Signature.

Project Director Ignacio
Reyes
Project Director's
Title with
Agency/Department/Organization
Lieutenant #107
Project Director's
Physical Address
333 90th Street
Daly City
CA
94015
US

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Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+16509918274
Financial Officer Judy
Huey
Financial Officer's
Title with
Agency/Department/Organization
Police Management Analyst
Financial Officer's
Physical Address
333 90th Street
Daly City
CA
94015
US
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+16507468373
Day-To-Day Program
Contact
Ignacio
Reyes
Day-To-Day Program
Contact's Title
Support Services Bureau
Day-To-Day Program
Contact's Physical
Address
333 90th Street
Daly City
CA
94015
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+16504839509
Day-To-Day Fiscal
Contact
Judy
Huey
Day-To-Day Fiscal
Contact's Title
Police Management Analyst

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Day-To-Day Fiscal
Contact's Physical
Address
333 90th Street
Daly City
CA
94015
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+16507468373
Name of Authorized
Officer
Cameron
Christensen
Authorized Officer's
Title
Acting Chief of Police
Authorized Officer's
Physical Address
333 90th Street
Daly City
CA
94015
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+16509918115
Authorized Officer
Assurances
checked

SECTION III -

PROGRAM

NFORAMTION
This section requests a Project Title, Proposal Summary description, Program Purpose Area(s) selection, and Scope Funding Category selection.

Project Title Daly City, San Bruno, San Mateo Police Departments Coordinating to Address ORT, MVT, MVAT
Proposal Summary Daly City Police Department is partnering with San Bruno and San Mateo Police Departments. Together, the partner agencies will launch a coordinated and strategic effort to address and prevent retail and vehicle/accessory theft in the region. Community Service Officers, an Organized Retail Theft Task Force, DCPD MVT/MVAT Operations, Community Awareness Campaigns, and technologies such as Starchase, C3 investigative tools, and Automatic License Plate Readers will enhance efforts to protect and serve. The initiative will reduce ORT, MVT, and MVAT in partnering jurisdictions, improving the safety and security of residents and retailers alike.

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PROGRAM

PURPOSE AREAS
Applicants must propose activities, strategies, or programs that address the Program Purpose Areas (PPAs) as defined on pages 5 - 8 in the ORT Prevention Grant Proposal Instruction Packet. A minimum of one (1) PPA must be selected; applicants are not required to address all three (3) PPAs. All proposed activities, strategies, or programs must have a link to the ORT Prevention Grant Program as described in the authorizing legislation and the ORT Prevention Grant Proposal Instruction Packet.

Program Purpose
Areas (PPAs):

PPA 1: Organized Retail Theft
PPA 2: Motor Vehicle or Motor Vehicle Accessory Theft
Funding Category
nformation
Applicants may apply for funding in a Medium Scope OR Large Scope Category. The maximum an applicant may apply for is up to $6,125,000 in the Medium Scope category OR up to $15,650,000 in the Large Scope category. Applicants may apply for any dollar amount up to and including the maximum grant amount identified in each category. Multi-agency partnerships (determined as Medium Scope OR Large Scope) may apply for up to the maximum grant award in that category, multiplied by the number of partnering eligible applicants. For Example: Four (4) eligible applicants in the Medium Scope category may submit one (1) application for up to $24,500,000 o $6,125,000 (Medium Scope Max) x 4 (# of Agencies) = $24,500,000 Two (2) eligible applicants in the Large Scope category may submit one (1) application for up to $31,300,000 o $15,650,000 (Large Scope Max x 2 (# of Agencies) = $31,300,000 Please reference pages 10-12 in the ORT Prevention Grant Proposal Instruction Packet for additional information.

Funding Category Medium Scope (Up to $6,125,000)

SECTION IV -

PROPOSAL

NARRATIVE AND
BUDGET
This section requests responses to the Rating Factors identified in the the ORT Prevention Grant Program Application Instruction Packet.

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Proposal Narrative
nstructions
The Proposal Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation and Monitoring Rating Factors as described in the ORT Prevention Grant Instruction Packet (refer to pages 20-24). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not may not exceed 6,711 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately three (3) pages in Arial 12-point font with one-inch margins on all four (4) sides and at

1.5-line spacing. The Project Description narrative may not may not exceed 11,185 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately five (5) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Evaluation and Monitoring narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response is met. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit". Applicants will be prohibited from submitting the ORT Prevention Grant Program Application until they comply with the character limit requirements. NOTE: It is up to the applicant to determine how to use the total word limit in addressing each section, however as a guide, the percent of total point value for each section is provided in the ORT Prevention Grant Proposal Instruction Packet (refer to page 15).

Project Need Need to be Addressed / Process to Determine Need / Related to Intent of Grant Program: Daly City Police Department conducted a comprehensive Needs Assessment to gather documentation from numerous sources to support internal data that identified intensifying challenges related to Organized Retail Theft (ORT), Motor Vehicle Theft (MVT), and Motor Vehicle Accessory Theft (MVAT) in the jurisdiction. Data was gathered from the Daly City Police Department, local retailers (Macy’s, Old Navy, Victoria’s Secret, Dick’s Sporting Goods, Westlake Shopping Center, and Serramonte Shopping Center. The Needs Assessment process connected the Daly City Police Department to the San Mateo and San Bruno Police Departments (also referred to as partner agencies) to review each respective jurisdiction’s statistics. It was quickly determined that common challenges can best be addressed through partnership.

Together, the three police departments are coordinating to jointly apply for CORTP Grant Program funds. The project design aligns directly with the funding intent to prevent, respond and investigate

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ORT, MVT, and MVAT.

ORT continues to skyrocket, threatening employee and customer safety and causing retailers to report massive losses. Recently, over $1 million was stolen in an organized retail smash-and-grab theft at Serramonte Shopping Center, resulting in a high-speed chase and crash and a lengthy investigation to apprehend additional suspects.

Despite efforts, only $120K of stolen merchandise was recovered.

Recent headlines include: “3 suspects steal $2k worth of fragrances from Daly City Macy’s: police” (December 22, 2022) and “Teen arrested on suspicion of stealing $16,000 in merchandise from Target” (December 27, 2021).

In nearby San Francisco, rising ORT led to the closures of numerous retailers, pushing crime rings to neighboring cities. ORT has become so pervasive that retailers are now locking laundry detergent, shampoos, and even Windex behind plexiglass doors that require employee assistance to open.

Vehicle theft is also a growing challenge. Partner agencies regularly issue Public Service Announcements across social media outlets encouraging drivers to protect their vehicles from theft through various methods. Vehicles are regularly relieved of parts and accessories (catalytic converter, rims/wheels, and any handheld technology). Recent headlines include: “$18K worth of goods stolen from Daly City auto repair shop, suspects at large” (May 11, 2023); and “Police Warn San Mateo Residents of Vehicle Theft; Man Charged” (March 9, 2023).

Service Gaps / Location / Accessibility: The County of San Mateo has approximately 729,000 individuals.

The partner agencies are in the Bay Area, on the Peninsula, between San Francisco County and Santa Clara County. As stated above, San Francisco has been experiencing high ORT, MVT, and MVAT and as their retail stores close, more crime is coming, or expected to come to the partner agency jurisdictions. The growing number of theft incidents make security positions difficult to fill and maintain, as the personal risk is simply deemed too great for compensation. The cities of Daly City, San Bruno, and San Mateo have the four largest shopping malls in San Mateo County, each with over 100 stores, businesses, and restaurants, creating ample opportunities for organized theft operations. There is a desperate need for public- facing substations with dedicated police presence in large retail centers.

Vehicle theft, and vehicle accessory theft, are challenges both for unattended personal vehicles parked in lots, on streets, and for vehicles and components stored at auto retailers. MVT and MVAT goods disappear quickly into recycling facilities to be broken down for the precious metals inside catalytic converters.

Across Daly City, San Bruno, and San Mateo jurisdictions, there is a

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need for fixed automated license plate readers (ALPRs) and vehicle- mounted camera systems to support the response to retail theft and motor vehicle/accessory theft. Community Service Officers can be crucial for ORT, MVT, and MVAT crime reporting and documentation; however, they are not consistently supported by existing budgets at this time. Focused on ORT, MVT, and MVAT, additional Community Service Officers – and the equipment necessary to support their efforts – are needed by the Daly City and San Mateo Police Departments. Data sharing is another critical gap, and a consistent data aggregation platform is needed to share data within Daly City, San Bruno, and San Mateo Police Departments and with neighboring agencies and counties to coordinate, investigate, and solve crimes faster.

One of the largest gaps in services at this time is appropriate staffing levels. The partner agencies desperately need funding to support overtime to enable targeted ORT, MVT, and MVAT prevention efforts and Community Service Officers assigned to Patrol to create capacity for documentation of ORT, MVT, and MVAT-related cases. At this time, when there is no known suspect or investigative leads, reports are submitted through an online system and rarely solved.

Overburdened partners also lack the capacity to offer education and liaison functions for local retailers to promote best practices to identify, reduce, and report ORT crimes.

Data Describing Theft: Rising theft rates are plaguing retailers across Daly City, San Bruno, and San Mateo. In 2022, the local Macy’s documented a loss of $2 million, placing the Daly City location in their highest theft “Tier A” category (interview with Loss Prevention Manager). Dick’s Sporting Goods in Daly City has experienced a 290% increase in theft since 2020. Daly City and San Mateo’s Home Depots have lost over $19M to theft since 2020. Victoria’s Secret in San Mateo documented a 400% increase in loss between 2020 and 2022.

A retailer in San Bruno reported $2.6M in loss in 2023, a 52% increase since 2019. San Mateo’s Sephora has lost 1.4M this year so far, which is a 121% increase since 2021. Overall, there have been 16,703 documented theft cases in the partner agency jurisdictions since 2018, with over $40M of stolen merchandise (based on available retailer data). Based on all collected data from retailers in the partner agency jurisdictions, there was a 34% increase in loss in 2022 when compared to 2021. Retailer Letters of Commitment appended.

Vehicle theft is also increasing exponentially, with 4,866 MVT-reported cases and 1,525 documented cases of MVAT since 2018 for all partners. Despite etching technology to facilitate component identification and a “bait car” to address these issues, residents frequently find their vehicles relieved of parts and accessories.

Project Description 1. Addressing Needs
Activities / Services / Interventions, length and duration:
**Together, the Daly City, San Bruno, and San Mateo Police Departments (partner agencies) will launch a coordinated and strategic effort to address and prevent retail and vehicle/accessory

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theft in the community. Key activities will include:
**Organized Retail Theft Task Force (ORTTF) Days: Held over eight days each quarter, from December 2023 through December 2026, grant funds will support overtime expenses for a Lieutenant, a Sergeant, and Officers to conduct Zero Theft Tolerance days across the partnering agencies jurisdictions. The ORTTF deployments will rotate among various retail locations, within partner agency jurisdictions.
**Daly City PD MVT/MVAT Operations: Once per quarter, Daly City PD would deploy their existing bait car, outfitted with tracking devices on key accessories, throughout hotspot locations within the city in an attempt to combat MVT and MVAT. Tracking devices allow officers to safely track and apprehend suspects after committing an MVT or MVAT. Up to ten additional catalytic converters will be purchased to be used in the bait car in the event they’re damaged beyond repair for use in future operations.
**Community Service Officers: An additional CSO will be added to the San Mateo and Daly City Police Departments from January 2024 through December 2026. Fully equipped electric vehicles will be purchased for Daly City and San Mateo’s CSOs, supporting prevention (through retailer training), documentation, and investigation of ORT, MVT, and MVAT-related cases.
**Community Awareness: Advertising campaigns, including mailers, will be conducted twice a year from December 2023 through December 2026 to ensure the community is aware that the partnering agencies are cracking down on retail and vehicle/accessory theft and to better arm citizens against becoming victims. A message board trailer with ALPR cameras will also be purchased, enabling prevention warnings in hotspots, serving as a visible deterrent, and collecting ORT, MVT, and MVAT data.
**Investigative Tools: The partnering agencies will purchase and utilize a new data aggregation tool to enhance investigations and reporting (C3.ai Law Enforcement Application) hosted by Amazon Web Services. This tool allows agencies to share data amongst each other in the county, enhancing and accelerating investigations faster than ever before since all data will be combined into one central location. Using this tool, law enforcement personnel would be better equipped to prevent (through advanced analytics and reporting) and investigate (through data sharing and timesaving) ORT, MVT, and MVAT, enhancing our communities’ safety and security. Grant funds will support the development, onboarding, and enhancements of this technology from January 2024 through December 2026.
**Automatic License Plate Readers: New ALPR cameras will be fixed throughout the partner agencies’ jurisdictions to assist with preventing and investigating crimes related to ORT criminal networks, MVT, and MVAT.
**Surveillance Pole Camera Trailers: To be deployed to hot-spot locations for ORT, MVT, and MVAT, serving as a visual deterrent and collecting evidence when crimes occur. They will benefit the community long beyond the funding period.
**Starchase: Starchase systems will be purchased and utilized to locate and apprehend fleeing motor vehicles. The discharged projectile will broadcast relevant GPS information of a fleeing suspect

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vehicle without having to engage in a pursuit that puts public safety at risk. This will serve as an investigative tool so police can follow up and hold ORT, MVT, and MVAT suspects accountable while
minimizing risk to the community.
**Substation at Hillsdale Mall: A public-facing substation will be established at Hillsdale Mall, allowing officers and/or a CSO to be onsite, facilitating walk-ins for advice, counter reports, and fast response when crimes occur. Grant funds will cover upgrading the internet connection from the Substation to the San Mateo Police Department. Also, minor upgrades to paint, flooring, and office furniture to support this important service. This resource will benefit the community beyond the funding period.

Target Area / Population:

Grant funds will serve Daly City, San Bruno, and San Mateo Police Departments, home to approximately 247,000 residents. All three Police Departments are partnering on this initiative to address shared challenges related to ORT, MVT, and MVAT. As described, the formal Needs Assessment process connected the Daly City Police Department to San Mateo and San Bruno Police Departments to review their respective jurisdiction’s statistics and common challenges promoted partnership. Together, the three police departments protecting and serving their respective city jurisdictions are coordinating to jointly apply for California Organized Retail Theft Prevention Grant Program funds. Rising rates of ORT, MVT, and MVAT are detracting from the safety and overall quality of life in Daly City, San Bruno, and San Mateo as organized theft circuits expand beyond the City and County of San Francisco to our neighboring county. Efforts must be strategically coordinated.

Addressing Project Need and Intent of Grant Program:

The following grant-funded activities will directly impact rising ORT, MVT, and MVAT rates:
** Organized Retail Theft Task Force
**Community Service Officers
**Substation at Hillsdale Mall
**Community Awareness
**Investigative Tools
**Automatic License Plate Readers
**Surveillance Pole Camera Trailers
**Starchase
**Daly City PD MVT/MVAT Operations
(Please cross-reference the detailed descriptions above due to space constraints.)
Coordination and Collaboration:

As described, Daly City PD is the lead applicant, in coordination with San Mateo PD and San Bruno PD. C3 technology purchased with grant funds will enhance and expand partnership capabilities, facilitating data sharing and real-time communication to identify suspects across jurisdictions and prevent further crime. Signed Letters of Commitment have been secured from San Mateo Police

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Department and San Bruno Police Department. A joint Letter of Impact with retailers and the District Attorney’s Office is also appended.

2. Goals, Objectives, and Impact:

The overall goal of this initiative is to reduce the occurrences of ORT, MVT, and MVAT in the partner agencies jurisdictions.

Objective 1: Reported losses from retail theft will reduce when comparing 2022-2023 data to 2025-2026 data for major retailers in Daly City, San Bruno, and San Mateo.
*This relates directly to the need to reduce retail theft in the region.

Objective 2: Vehicle theft and vehicle accessory theft rates will reduce when comparing 2022-2023 data to 2025-2026 data for Daly City, San Bruno, and San Mateo.
*This relates directly to the need to reduce vehicle/vehicle accessory rates in the region.

Work Plan: The completed Project Work Plan is included as Appendix B and identifies top goals and objectives, as well as related activities, measures, and timelines.

3. Rationale:

Daly City PD and partners San Mateo PD and San Bruno PD will leverage evidence-based strategies to address rising retail and vehicle/accessory theft rates.

Data Collection: Overtime hours and increased staffing, vehicle cameras, automatic license plate readers, and C3 investigative tools will allow the partnering PDs to compile incident-based crime data, as recommended in the Evidence-Based Policing in 45 Small Bytes released by OJP in May 2020. Details crucial for spotting patterns and choosing the best responses are easy to identify in incident-based formats but get lost in aggregate form.

Organized Retail Theft Task Force: Portland Police Department (Oregon) conducted similar activities in early 2023 and reported tremendous success. Their goal was to curb shoplifting and car thefts. Their February 2023 effort led to 40 arrests and 60 warrants serviced, 32 felony charges, 28 misdemeanor charges, and over $2,000 of stolen merchandise recovered. The December 2022 effort resulted in 64 arrests, 70 warrants serviced, 10 recovered stolen vehicles, three firearms confiscated, and $9,000 in stolen merchandise recovered. Portland Police report that their retail theft missions send a message that they are cracking down on all crime, from shoplifting to stealing cars.

4. Existing Policies to Govern Use of Surveillance Technology:

All partnering Police Departments have policies and procedures in place to govern the use of any agency specific surveillance technology. All partnering Police Departments comply with applicable privacy laws and regulations and secure any data that is collected or

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stored to protect individual privacies.

5. Existing Policies to Limit Racial Bias:

All partnering Police Departments maintain policies to ensure that policing is fair and objective. Training supports these policies, including Peace Officer Standards Training (POST)-approved training on the subject of bias-based policing. Officers are encouraged to familiarize themselves with and consider racial and cultural differences among members of the community and approved refresher courses are taken at least every five years. Policies support the commitment to providing law enforcement services to the community with due regard for the racial, cultural, or other differences of those served. All partnering Police Departments maintain the policy to provide law enforcement services and to enforce the law equally, fairly, objectively, and without discrimination toward any individual or group. Bias-based policing is strictly prohibited.

Project
Organizational
Capacity and
Coordination

1. Applicant’s Ability to Administer the Project:

Lead Applicant Daly City PD is led by one Chief and two supporting Captains, heading the Field Operations Bureau and the Support Services Bureau. Both Bureaus have Administration Services Divisions staffed with the personnel necessary to lead multi-faceted grant initiatives. All grant funding will be kept in a separate account, and double confirmation will be required prior to fund release, ensuring alignment with the stated grant intent. Daly City PD works closely with San Mateo PD and San Bruno PD and will ensure formal monthly communication to coordinate activities and oversee budgetary matters effectively. Daly City PD is experienced in leading efforts to enhance the safety and security of the community and has led and managed multiple Office of Traffic Safety grants to support DUI checkpoints.

Staffing Required / Qualifications:

Two full-time CSOs will be hired to support project activities (one at San Mateo and one at Daly City). All CSOs will meet the required qualifications to serve as Community Service Officers and handle ORT, MVT, and MVAT-related cases.

A part-time Management Analyst (referred to as Grant Administrator hereinafter) will be hired to manage and oversee grant activities and will be employed by the lead applicant Daly City PD. The part-time Grant Administrator will have experience managing grants.

Existing Staff Resources:

Daly City PD and San Mateo PD will dedicate ten hours each month from an existing Administrative Assistant to data compilation through C3. Existing payroll services will also be dedicated to the initiative, ensuring all project-funded staff are compensated.

Project funding will cover overtime expenses for teams of Sworn Officers to form an Organized Retail Theft Task Force to stop retail

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theft. The Daly City MVT/MVAT Operations and deployments will also be supported by overtime each quarter. Teams will be comprised of a Lieutenant, a Sergeant, and Officers who will be recruited for these overtime opportunities from existing Sworn Officers.

Project Management and Oversight:

The project will be led by Project Director Ignacio Reyes, Lieutenant of the Daly City Police Department. Lieutenant Reyes is a practiced leader with the skills and qualifications necessary to lead project implementation successfully. He is the best possible candidate for this position.

Project Director Reyes will be supported by the part-time Grant Administrator.

2. Partners:

Daly City PD will coordinate with San Mateo PD and San Bruno PD.

The ORTTF will rotate focus among partner jurisdictions on a non- predictable schedule based on data analysis and need. All three PDs have included budgetary items needed to support enhanced efforts focused on ORT, MVT, and MVAT. Activities will be undertaken in coordination and further supported by the C3 technology that will allow all partners to quickly and efficiently share data to identify actionable trends. Formal monthly communication will take place throughout the project to facilitate the coordination of activities; however, C3 technology will ensure real-time coordination related to crime-stopping, prevention, and investigation. San Mateo PD will hire one CSO to support project activities. San Bruno PD has the staffing in place and will focus grant funds on needed equipment. All partners will support extensive OT costs with grant funds. Letters of Commitment are attached.

3. Timeline for MOUs:

Letters of Commitment have been secured. MOUs can be drafted and signed immediately upon notification of award. Daly City PD, San Mateo PD, and San Bruno PD will be ready to “hit the ground running” within four weeks of award notification.

4. Management Structure:

Daly City PD is the Lead Applicant. Partners will be asked for input; however, Daly City PD has the final word on decision-making.

5. Sustainability:

Equipment, technology, and supplies are one-tim e purchases that will continue to positively impact the partner agencies’ jurisdictions beyond the funding period. Partnering police departments are prepared to absorb the subscription expenses and upkeep necessary to continue efforts beyond the funding period. Enhanced coordination and sharing of resources will allow project efforts to continue.

Project Evaluation
and Monitoring

1. Conducting Project Evaluation:

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An External Evaluator will be secured, and initial efforts are underway to determine which local firm will best fit project needs. Daly City PD has reached out to two local colleges offering evaluation opportunities. The External Evaluator will collect baseline data at the start and monitor relevant data sets throughout the project period.

Reports will be generated quarterly to showcase qualitative and quantitative data capturing movement toward goals and objectives.

2. Process Measures and Outcome Measures:

Quarterly Organized Retail Theft Task Force efforts begin Month 1.

Quarterly Daly City PD MVT/MVAT Operations efforts begin Month 1.

CSOs recruited, hired, and in training by Month 4.

Equipment and technology purchased and deployed by Month 4.

Number of retail theft arrests reviewed monthly.

Retail theft losses quantified quarterly by local retailers.

Value of merchandise recovered reviewed monthly.

Number of MVT and MVAT reports reviewed monthly.

Number of recovered vehicles and accessories reviewed monthly.

Frequency of useful evidence or leads obtained from ALPR, Dash Cameras, Tracking Devices, Starchase equipment reviewed monthly.

3. Monitoring:

The External Evaluator will generate reports quarterly showcasing qualitative and quantitative data that illustrate progress and challenges related to the goal and objective attainment. All three Police Departments will meet to review this data and decide what strategies to pursue if goals and objectives are not on track.

4. Collecting Data:

Baseline data will be utilized from 2022-2023 records. The new enhancements to the C3 system will allow all partners to display relevant data from the shared system, facilitating efforts to track trends and identify actionable patterns. Partners have already agreed to share data in the Letters of Commitment and will include this phrasing in MOUs as well. Data will be collected from receipts, training attendance logs, OT records, number of
arrests/citations/vehicles recovered, the value of merchandise recovered, data from local retailers, data from officer reports, and a variety of other sources.

5. Research Design / Methodology:

Process and Outcome evaluation efforts will be conducted, utilizing a continuous improvement performance feedback loop to drive data- driven decision-making that ensures goals and objectives are met on time and within budget. Data reports will be formally reviewed quarterly to inform any needed adjustments to achieve success.

Project data will include qualitative and quantitative data sets, monitored by the External Evaluator, and will determine both how the project is progressing and what the project is achieving.

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Budget Instructions Applicants are required to submit a Proposal Budget and Budget Narrative (Budget Attachment). Upon submission the Budget Attachment will become Section 5: Budget (Budget Tables & Narrative) making up part of the official proposal. The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Proposal Budget and Budget Narrative.

The Proposal Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand-alone document on the BSCC website.

Budget Attachment
Budget_07-06-2023.xlsx

SECTION V -

ATTACHMENTS
This section list the attachments that are required at the time of submission, unless otherwise noted. Project Work Plan (Appendix B) - Mandatory Grantee Assurance for Non-Governmental Organizations (Appendix D) - Mandatory Local Impact Letter(s) (Appendix E) - Mandatory Letter(s) of Commitment (Appendix F) - If Applicable Policies Limiting Racial Bias - Refer to page 9 of the Proposal Instruction Packet - Mandatory Policies on Surveillance Technology - Refer to page 9 of the Proposal Instruction Packet - If Applicable Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) - Mandatory Governing Board Resolution (Appendix H) - Optional
Project Work Plan (Appendix B)
Project_Work_Plan.docx
Grantee Assurance for Non-Governmental Organizations (Appendix D) Appendix_D_-_Grantee_Assurance_for_Non-Governmental_Organizations.pdf Local Impact Letter(s) (Appendix E)
Letter_of_Agreement_-_Local_Impact.pdf
Letter(s) of Commitment, (Appendix F)
Letter_of_Commitment_-_San_Mateo.pdf
Letter_of_Commitment_-_San_Bruno.pdf
Policies Limiting Racial Bias
SMPD_Bias-Based_Policing.pdf
SBPD_-_Bias-Based_Policing.pdf
DCPD_Bias-Based_Policing.pdf
Policies on Surveillance Technology
DCPD_Automated_License_Plate_Readers.pdf
DCPD_DRAFT_GPS_Policy.pdf

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DCPD_DRAFT_StarChase_Pursuit_Management_System_Procedure.pdf SBPD_-_StarChase_Pursuit_Management_System_Procedure.pdf SBPD_Automated_License_Plate_Readers.pdf
SMPD_Policy_ALPRs.pdf
SMPD_Policy._Public_Safety_Video_Surveillance_System.pdf SMPD.StarChase_Pursuit_Management_System_Procedure.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement Appendix G)
FINAL_Certification-of-Compliance-with-BSCC-Policies-on-Debarment_-Fraud_-Theft_-and- Embezzlement-ORT_002.docx
OPTIONAL:

Governing Board
Resolution (Appendix
H)
n/a
OPTIONAL:

Bibliography
n/a

CONFIDENTIALITY
NOTICE:

All documents submitted as a part of the Organized Retail Theft Prevention Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act.

The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)

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Organized Retail Theft Prevention Grant Program

Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
Organized Retail Theft Task Force efforts held quarterly, rotating among three partner jurisdictions.

> Daly City PD, San Mateo
PD, San Bruno PD.

> 10/01/2023 > 12/31/2026
Additional CSOs in the communit ies will be equipped to carry out prevention and investigative efforts.
> Daly City PD, San Mateo PD

> 1/01/2024 > 12/31/2026
The C3 Law Enforcement investigative technology enables better coordination, investigations, and data review.
> Daly City PD, San Mateo
PD, San Bruno PD.

> 01/01/2024 > 12/31/2026
Additional ALPR, Dash Cameras, Tracking Devices, and Starchase equipment utilized.
> Daly City PD, San Mateo
PD, San Bruno PD.

> 01/01/2024 > 12/31/2026
The Daly City PD MVT/MVAT Operations involving DCPD existing bait car to be placed in high -theft areas and monitored with trackers/surveillance.
> Daly City PD

> 12/01/2023 > 12/31/2026
List data and sources to be used to measure outcomes: > Equipment and technology purchased and deployed by Month 8 ( Receipts, Training Attendance Logs). Quarterly ORTTF efforts implemented beginning Month 1 ( OT records, Number of Arrests, Number of Citations, Number of Vehicles Recovered, Value of Merchandise Recovered ). CSOs recruited and hired by Month 4 (Timesheets). Number of retail theft arrests (reviewed monthly within C3). Retail theft loses (reviewed quarterly with data collected internally by local retailers). Merchandise recovered (reviewed monthly within C3). Motor Vehicle Theft reports (reviewed monthly within C3). Motor Vehicle Accessory Theft reports (reviewed monthly within C3). Recovered vehicles, Recovered vehicle accessories (reviewed monthly within C3 ), Frequency of useful evidence or leads obtained from ALPR, Tracking Devices, Starchase equipment (reviewed monthly within C3 and qualitative officer reports).

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Total
$1,406,377.00
$24,040.00
$1,340,260.00
$0.00
$382,564.00
$1,724,789.00
$25,000.00
$3,130,800.00
$0.00
$8,033,830.00
Total
$512,150.00
$544,160.00
$146,460.00
$41,920.00
$161,687.00
$0.00
$0.00
$0.00
$1,406,377.00
Total
$24,040.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL
Description of Services or Supplies Calculation for Expenditure $2,403.88/unit * 10 units
Organized Retail Theft Prevention Grant Program - Project Budget and Budget Narrative 44-Month Budget October 1, 2023 to June 1, 2027
Daly City Police Department
2a. Services and Supplies
Name of Applicant
Budget Line Item
Note: Rows 7-16 will auto-populate based on the information entered in the budget line items (Salaries and Benefits, Services and Supplies, etc.) FY 24: 1 Lieutenant @ $174 x 30 hours, 1 Sergeant @ $154 x 30 hours, 6 Officers @ $122 x 30 hours=$31,800 FY 25: 1 Lieutenant @ $184 x 40 hours, 1 Sergeant @ $162 x 40 hours, 6 Officers @ $129 x 40 hours=$44,800 FY 26: 1 Lieutenant @ $190 x 40 hours, 1 Sergeant @ $167 x 40 hours, 6 Officers @ $133 x 40 hours=$46,200 FY 27: 1 Lieutenant @ $195 x 20 hours, 1 Sergeant @ $172 x 20 hours, 6 Officers @ $136 x 20 hours=$23,660 Overtime - Daly City (Data Compilation)
Catalytic Converters - Daly City

1. Salaries & Benefits

4. Non-Governmental Organization (NGO) Subcontracts

6. Equipment/Fixed Assets

7. Financial Audit (Up to $25,000)

8. Other (Travel, Training, etc.)
1a. Salaries & Benefits
Description of Salaries & Benefits (% FTE or Hourly Rate) & Benefits

1.0 FTE CSO - Daly City. .5 FTE for FY 24, 1 FTE for FY 25, 1 FTE for FY 26, .5 FTE for FY 27 Overtime - Daly City (Organized Retail Theft Task
Force)
FY 24: 1 Lieutenant @ $174 x 80 hours, 1 Sergeant @ $154 x 80 hours, 3 Officers @ $122 x 240 hours=$114,080 FY 25: 1 Lieutenant @ $184 x 160 hours, 1 Sergeant @ $162 x 160 hours, 3 Officers @ $129 x 320 hours=$179,200 FY 26: 1 Lieutenant @ $190 x 80 hours, 1 Sergeant @ $167 x 80 hours, 3 Officers @ $133 x 320 hours=$156,240 FY 27: 1 Lieutenant @ $195 x 80 hours, 1 Sergeant @ $172 x 80 hours, 3 Officers @ $136 x 160 hours,=$94,640 Overtime - Daly City (MVT and MVAT Details)

2. Services and Supplies

3. Professional Services or Public Agencies

5. Data Collection and Evaluation

9. Indirect Costs
FY 24: 1 Admin Assistant @ $106 x 70 hours=$7,420
FY 25: 1 Admin Assistant @ $112 x 120 hours=$13,440
FY 26: 1 Admin Assistant @ $116 x 120 hours=$13,920
FY 27: 1 Admin Assistant @ $119 x 60 hours=$7,140
Hourly Management Analyst - Daly City Grant Manager
$49.02/hr in FY 24 x 480 hours, $53.53/hr in FY 25 x 960 hours, $58.46/hr in FY 26 x 960 hours, $63.84/hr in FY 27 x 480 hours
TOTAL
1b. Salaries & Benefits Narrative
Overtime will support expenses for a Lieutenant, Sergeant, and Officers to conduct an Organized Retail Theft Task Force as well as MVT/MVAT prevention and bait car efforts. Community Service Officers will support prevention (through training) and documentation/investigation of ORT, MVT, and MVAT. The Hourly Management Analyst will be ourGrant Manager who will support project oversight and data collection efforts.

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$24,040.00
Description of Professional Service(s) Total
$500,726.00
$473,470.00
$340,708.00
$25,356.00
$0.00
$0.00
$0.00
$0.00
$1,340,260.00
3b. Professional Services Narrative
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
2b. Services and Supplies Narrative

1.0 FTE for three years
Calculation for Expenditure
TOTAL
Catalytic Converters will be placed in bait cars (we already have a bait car) and used in conjunction with the MVT and MVAT details to catch MVTs and MVATs in action.

Community Service Officer will support prevention (through training) and documentation/investigation of ORT, MVT, and MVAT. Overtime will support expenses for a Lieutenant, Sergeant, and Officers to conduct an Organized Retail Theft Task Force. The Hourly Admin Assistant will support projects and data collection and compilation efforts.

TOTAL

1.0 FTE CSO - San Mateo
Overtime - San Mateo
Overtime - San Bruno
3a. Professional Services
FY 24: 1 Lieutenant @ $202.21 x 80 hours, 1 Sergeant @ $140.01 x 80 hours, 3 Officers @ $110.40 x 240 hours = $106,865.60
FY 25: 1 Lieutenant @ $208.06 x 80 hours, 1 Sergeant @ $144.20 x 80 hours, 3 Officers @ $113.71 x 320 hours = $137,342.40
FY 26: 1 Lieutenant @ $214.30 x 80 hours, 1 Sergeant @ $148.53 x 80 hours, 3 Officers @ $117.12 x 320 hours = $141,461.60
FY27: 1 Lieutenant @ $220.73 x 80 hours, 1 Sergeant @ $152.99 x 80 hours, 3 Officers @ $120.63 x 160 hours = $87,800.00
FY 24: 1 Lieutenant @ $118.77 x 80 hours, 1 Sergeant @ $142.98 x 80 hours, 2 Officers @ $117.06 x 240 hours = $77,128.80
FY 25: 1 Lieutenant @ $122.34 x 80 hours, 1 Sergeant @ $147.26 x 80 hours, 2 Officers @ $120.57 x 320 hours = $98,732.80
FY 26: 1 Lieutenant @ $126.02 x 160 hours, 1 Sergeant @ $151.67 x 160 hours, 2 Officers @ $124.19 x 320 hours = $123,912.00
FY27: 1 Lieutenant @ $129.84 x 0 hours, 1 Sergeant @ $156.21 x 0 hours, 2 Officers @ $127.92x 160 hours = $40,934.40
Overtime - San Mateo (Data Compilation)
FY 24: 1 Admin Assistant @ $65.61 x 70 hours=$4,592.70 FY 25: 1 Admin Assistant @ $67.58 x 120 hours=$8,109.60 FY 26: 1 Admin Assistant @ $69.60 x 120 hours=$8,352.00 FY 27: 1 Admin Assistant @ $71.69 x 60 hours=$4,301.40 5a. Data Collection and Evaluation
Calculation for Expense
TOTALS
4b. Non-Governmental Organization (NGO) Subcontracts Narrative Enter narrative here. You may expand cell height if needed.

Description of Non-Governmental
Organization (NGO) Subcontracts
Description of Data Collection and Evaluation
4a. Non-Governmental Organization (NGO) Subcontracts
Calculation for Expense

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$382,564.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$382,564.00
Description of Equipment/Fixed Assets
Total
$19,000.00
$924,565.00
$45,000.00
$263,000.00
$106,250.00
$246,974.00
$110,000.00
$10,000.00
$1,724,789.00
Total
$25,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$25,000.00
3SI Tracking Devices will prevent MVT and MVAT, being placed within bait car (we already have a bait car) catalytic converters.

Automatic License Plate Readers will be fixed throughout the agencies jurisdiction strategically in high ORT, MVT and MVAT areas to assist with prevention and investigations of those types of crimes.

ALPR Trailer to be placed in hotspot locations as a visual deterrent, capture data of ORT, MVT, and MVAT, and assist with awareness campaigns via the message board.

Electric vehicles will be used for CSOs. These vehicles must be outfitted as CSO vehicles prior to deployment (Lights, computers, radios, dash cameras, etc.).

Starchase systems will discharge a projectile that broadcasts relevant GPS information of a fleeing suspect vehicle without having to engage in a pursuit that puts public safety at risk.

Pole Trailers serve as a visual deterrent and help collect evidence when crimes related ORT, MVT, and MVAT occur in hotspot locations.

The substation at Hillsdale Mall will provide a forward-facing dedicated space for law enforcement presence, serving as a visual deterrent and allowing immediate response in the event of an incident.

Remodel of Substation - San Mateo Remodel / Retrofit for substation at Hillsdale Mall to enable high-speed internet service Electric Vehicles - Daly City and San Mateo
Vehicle Outfitting - Daly City and San Mateo
One Trailer ($35,000), Outfitted ($10,000)
Starchase - Daly City, San Bruno, San Mateo
Pole Trailers - San Mateo
Daly City: Ford Vehicles, 3 Mach E computed at $70,443.36/vehicle * 3 vehicles; San Mateo: $50,000 for vehicle Vehicle Outfitting: Daly City Computers for 3 vehicles ($14,250); General Outfitting for 3 vehicles ($60,000); Mobile Vehicle Radios for 3 vehicles ($5,000); San Mateo: Computer ($5,000); General Outfitting ($20,000); Mobile Vehicle Radio ($2,000)
Daly City: 10 vehicle systems and one handheld launcher system ($122,000); San Bruno: 8 vehicle systems ($93,973.94); San Mateo: 4 vehicle systems ($31,000)
Pole Trailers - San Mateo. 2 Surveillance Pole Camera Trailers $55,000 each 12 devices, equipment and service for three years
ALPR Trailer - Daly City
TOTALS
6b. Equipment/Fixed Assets Narrative
6a. Equipment/Fixed Assets
Calculation for Expense
42 ALPR for Daly City ($476,500); 20 ALPR cameras for San Bruno ($303,315), 15 ALPR cameras for San Mateo ($144,750)
3SI Tracking Devices - Daly City
Automatic License Plate Readers.

External Evaluator will be contracted to conduct
quarterly reviews and ensure project is on track,
enabling data-drive decision-making.

Computed at $127,521.33/year * 3 years. ($127.52/hour * 1000 hours annually) This is equal to 5% of the grant request total.
5b. Data Collection and Evaluation Narrative
External evaluation will support the data-driven decision-making process, and ensure goals and objectives are met on time and within budget.

TOTALS
7a.Financial Audit
Description Calculation for Expense
Financial Audit $8,333.33 x 3 years
TOTAL
7b. Financial Audit) Narrative
A financial audit is required for this grant opportunity.

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Total
$117,600.00
$7,500.00
$152,000.00
$2,518,000.00
$35,700.00
$300,000.00
$3,130,800.00
Grant Funds Total
$0 $0
$0
$0 $0
$0
TOTAL $0 $0
9b. Indirect Costs Narrative
Axon Dash Cameras. 3 Fleet Vehicle Cameras - Daly
City $350/month/vehicle * 3 vehicles * 34 months (2/24 - 12/26) Data Integration Fee $100,000 each partner city x 3
Training - to take place in Sacramento $500/day * 3 days * 5 people Amazon Web Services to host the C3 investigative tool - Daly City, San Mateo, San Bruno Daly City ($60,000); San Bruno ($27,000); San Mateo ($65,000) C3 Investigative Tool Daly City ($841,000); San Mateo ($991,000); San Bruno ($686,000) 8a.Other (Travel, Training, etc.)
Description Calculation for Expense
Mailing Campaign 2 per year Daly City at $1,600/campaign ($9,600); 2 per year at San Bruno at $8,000 per campaign ($48,000); 2 per year at San Mateo at $10,000 per campaign ($60,000) Enter narrative here. You may expand cell height if needed. If using a federally approved indirect cost rate, please include the rate in the narrative.

Please see instructions tab for additional information regarding Indirect Costs. If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.

For this grant program, indirect costs may be charged using only one of the two options below:
1) Indirect costs not to exceed 10 percent (10%) of the total grant award. Applicable if the organization does not have a feder
ally approved indirect cost rate.

If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the organization has a federally approved indirect cost rate. Amount claimed may not exceed the organization's federally approved indirect cost rate.

If using Option 2) grant funds allocated to Indirect Costs may not exceed:
9a. Indirect Costs
8b. Other (Travel, Training, etc.) Narrative
The mailing campaigns will build community awareness that partners are cracking down on ORT, MVT, MVAT, and will better arm citizens against becoming victims.

Training is required for this grant opportunity.

Amazon Web Services will allow Partners to host the C3 investigative tool that will streamline data tracking amongst different jurisdictions, addressing ORT, MVT, and MVAT.

The C3 investigative tool and the 3 additional source systems, 8 additional feature enhancements, and enhanced Ex-Machina reporting module will allow us to address rising rates of ORT, MVT, and MVAT, providing officers a powerful new tool to investigate and follow leads.

Axon Dash Cameras will capture data in real-time related to ORT, MVT, and MVAT.

Data Integration Fee: The complexity of integrating data sources may incur additional costs associated with the tool connecting with multiple APIs, databases, or third-party platforms. This line item will be needed for additional charges associated with accessing and consolidating data from each source into the C3 investigative tool.

TOTAL

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CITY OF SAN BRUNO

POLICE DEPARTMENT
1177 Huntington Avenue, San Bruno, CA 94066-1500
Voice: (650) 616-7100 • Fax: (650) 871-6734
http://sanbruno.ca.gov

To: Board of State and Community Corrections
Re: The Organized Retail Theft Prevention Grant Program Date: June 28, 2023

This letter is being submitted to document that San Bruno Police Department agrees to partner on the Organized Retail Theft Prevention Grant Program proposal being submitted by Daly City Police Department.

As a part of this grant, San Bruno Police Department agrees to heighten efforts to address retail and vehicle theft across partnering agencies’ jurisdictions, sharing data with Daly City Police Depar tment and San Mateo Police Department to better coordinate efforts.

San Bruno PD will participate in retail Zero Tolerance Days identified by Daly City Police Department and work to coordinate responses to retail and vehicle/accessory theft.

The San Bruno Police Department is not debarred in participating in BSCC grants.

The San Bruno Police Department enthusiastically supports these efforts to reduce retail and vehicle theft in the community, where rising rates continue to threaten the safety and well-being of residents.

Signed by,
Brent
Schimek, Police Captain
San Bruno Police Department

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Published with permission by Daly City Police Department Bias-Based Policing - 1
Bias-Based Policing
402.1 PURPOSE AND SCOPE
This policy provides guidance to Daly City Police Department members that affirms the Daly City Police Department's commitment to policing that is fair and objective.

Nothing in this policy prohibits the use of specified characteristics in law enforcement activities designed to strengthen the Daly City Police Department's relationship with its diverse communities (e.g., cultural and ethnicity awareness training, youth programs, community group outreach, partnerships).
402.2 POLICY
The Daly City Police Department is committed to providing law enforcement services to the community with due regard for the racial, cultural or other differences of those served. It is the policy of this department to provide law enforcement services and to enforce the law equally, fairly, objectively and without discrimination toward any individual or group.

The Daly City Police Department expressly prohibits racial and identity profiling.

The Daly City Police Department is committed to providing services and enforcing laws in a professional, non-discriminatory, fair, and equitable manner that keeps both the community and officers safe and protected.

The Daly City Police Department recognizes that explicit and implicit bias can occur at both an individual and an institutional level and is committed to addressing and eradicating both.

The intent of this policy is to increase the Daly City Police Department's effectiveness as a law enforcement agency and to build mutual trust and respect with the city's diverse groups and communities.

A fundamental right guaranteed by the Constitution of the United States is equal protection under the law guaranteed by the Fourteenth Amendment. Along with this right to equal protection is the fundamental right to be free from unreasonable searches and seizures by government agents as guaranteed by the Fourth Amendment.

The Daly City Police Department is charged with protecting these rights. Police action that is biased is unlawful and alienates the public, fosters distrust of police, and undermines legitimate law enforcement efforts.

All employees of the Daly City Police Department are prohibited from taking actions based on actual or perceived personal characteristics, including but not limited to race, color, ethnicity, national origin, age, religion, gender identity or expression, sexual orientation, or mental or physical disability, except when engaging in the investigation of appropriate suspect-specific activity to identify a particular person or group.

Daly City Police personnel must not delay or deny policing services based on an individual's actual or perceived personally-identifying characteristics.

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402.3 DEFINITIONS
Racial or Identity Profiling: the consideration of, or reliance on, to any degree, actual or perceived race, color, ethnicity, national origin, age, religion, gender identity or expression, sexual orientation, or mental or physical disability in deciding which persons to subject to a stop or in deciding upon the scope or substance of law enforcement activities following a stop, except that an officer may consider or rely on characteristics listed in a specific suspect description. Such activities include, but are not limited to, traffic or pedestrian stops, or actions taken during a stop, such as asking questions, frisks, consensual and nonconsensual searches of a person or any property, seizing any property, removing vehicle occupants during a traffic stop, issuing a citation, and making an arrest.

Bias-Based Policing
: conduct by peace officers motivated, implicitly or explicitly, by the officer’s beliefs about someone based on the person’s actual or perceived personal characteristics, i.e., race, color, ethnicity, national origin, age, religion, gender identity or expression, sexual orientation, or mental or physical disability.

Implicit Bias
: the attitudes or stereotypes that affect a person’s understanding, actions, and decisions in an unconscious manner. These biases, which encompass both favorable and unfavorable assessments, are activated involuntarily and without an individual’s awareness or intentional control. Implicit biases are different from known biases that individuals may choose to conceal.

Bias by Proxy: when an individual calls/contacts the police and makes false or ill-informed claims of misconduct
about persons they dislike or are biased against based on explicit racial and identity profiling or implicit bias. When the police act on a request for service based in unlawful bias, they risk perpetuating the caller’s bias. Members should use their critical decision-making skills, drawing upon their training to assess whether there is criminal conduct.

Reasonable Suspicion to Detain
: reasonable suspicion is a set of specific facts that would lead a reasonable person to believe that a crime is occurring, had occurred in the past or is about to occur. Reasonable suspicion to detain is also established whenever there is any violation of law.

Reasonable suspicion cannot be based solely on a hunch or instinct.

Detention
: a seizure of a person by an officer that results from physical restraint, unequivocal verbal commands, or words or conduct by an officer that would result in a reasonable person believing that he or she is not free to leave or otherwise disregard the officer.

Reasonable Suspicion to Conduct a Pat Search: officers are justified in conducting a pat search if officers have a factual basis to suspect that a person is carrying a weapon, dangerous instrument, or an object that can be used as a weapon, or if the person poses a danger to the safety of the officer or others. Officers must be able to articulate specific facts that support an objectively reasonable apprehension of danger under the circumstances and not base their decision to conduct a pat search on any perceived individual characteristics. Reasonable suspicion to conduct a pat search is different than reasonable suspicion to detain. The scope of the pat search is limited

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only to a cursory or pat-down search of the outer clothing to locate possible weapons. Once an officer realizes an object is not a weapon or an object that can be used as a weapon, the officer must move on.

Probable Cause to Arrest: under the Fourth Amendment to the United States Constitution, arrests must be supported by probable cause. Probable cause to arrest is a set of specific facts that would lead a reasonable person to objectively believe and strongly suspect that a crime was committed by the person to be arrested.
402.4 BIAS-BASED POLICING PROHIBITED
Bias-based policing is strictly prohibited. Any employee of the Daly City Police Department who has knowledge of, or has any information about, conduct that would amount to a violation of this policy shall immediately report that information to a supervisor.

During a contact, misunderstandings may occur from an officer’s failure to explain why contact was made. The officer should inform the subject of the reason for the contact if it will not compromise the safety of officers or other persons or an investigation.

Nothing in this policy shall limit an officer’s ability to interview witnesses or discourage routine conversations or consensual contacts with citizens.

Nothing in this policy is intended to prohibit an officer from considering protected characteristics in combination with credible, timely and distinct information connecting a person or people of a specific characteristic to a specific unlawful incident, or to specific unlawful incidents, specific criminal patterns or specific schemes.
402.4.1 CALIFORNIA RELIGIOUS FREEDOM ACT
Members shall not collect information from a person based on religious belief, practice, affiliation, national origin or ethnicity unless permitted under state or federal law (Government Code § 8310.3).

Members shall not assist federal government authorities (Government Code § 8310.3):
(a) In compiling personal information about a person’s religious belief, practice, affiliation, national origin or ethnicity.
(b) By investigating, enforcing or assisting with the investigation or enforcement of any requirement that a person register with the federal government based on religious belief, practice, or affiliation, or national origin or ethnicity. 402.5 COMMUNITY ENCOUNTERS
To cultivate and foster transparency and trust with all communities, each [agency] member should do the following when conducting pedestrian or vehicle stops or otherwise interacting with members of the public, unless circumstances indicate it would be unsafe to do so:

1. Be courteous, professional, and respectful.

2. Introduce themselves to the community member.

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3. State the reason for the stop as soon as practicable, unless providing this information will compromise officer or public safety or a criminal investigation.

4. Answer questions that the individual may have about the stop/contact.

5. Ensure that detention is no longer than necessary to take appropriate action for the known or suspected offense and [agency] member convey the purpose of any reasonable delays.

6. All Daly City personnel, including non-sworn staff, shall not use harassing, intimidating, derogatory, or prejudiced language, including profanity or slurs, particularly when related to an individual’s actual or perceived individual characteristics.

7. Sworn personnel shall be aware of and take steps to curb the potential for bias by proxy in a call for service.

8. Officers should draw upon their training and use their critical decision-making skills to assess whether there is criminal conduct and to be aware of implicit bias and bias by proxy when carrying out their duties.

9. All Daly City personnel, including non-sworn personnel, shall aim to build community trust through all actions they take.
402.6 SUPERVISOR RESPONSIBILITIES
Supervisors are responsible for monitoring and examining all areas of police actions and activities under their command to ensure that employees comply with this policy and to ensure that bias- based policing and racial profiling are not practiced.

Supervisors who fail to respond to, document, or review allegations of bias-based policing will be subject to remedial action.
402.7 COMPLAINTS
All reports or complaints of bias-based policing or racial profiling will be documented and investigated.
402.8 TRAINING
Training on fair and objective policing and review of this policy should be conducted as directed by the Training Unit.
(a) All sworn members of this [department/office] will be scheduled to attend Peace Officer Standards and Training (POST)-approved training on the subject of bias-based policing.
(b) Pending participation in such POST-approved training and at all times, all members of this [department/office] are encouraged to familiarize themselves with and consider racial and cultural differences among members of this community. (c) Each sworn member of this [department/office] who received initial bias-based policing training will thereafter be required to complete an approved refresher course every

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five years, or sooner if deemed necessary, in order to keep current with changing racial, identity and cultural trends (Penal Code § 13519.4(i)). (d) The Daly City Police Department will ensure that, at a minimum, all officers and employees are compliant with requirements regarding bias-free policing training. (e) Daly City Officers should be mindful of their training on implicit bias and regularly reflect on specific ways their decision-making may be vulnerable to implicit bias. 402.9 REPORTING TO CALIFORNIA DEPARTMENT OF JUSTICE
The Management Control and Audit Manager shall ensure that all data required by the California Department of Justice (DOJ) regarding complaints of racial bias against officers is collected and provided to the Records Supervisor for required reporting to the DOJ (Penal Code § 13012; Penal Code § 13020). See the Records Division Policy.

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Published with permission by Daly City Police Department Automated License Plate Readers (ALPRs) - 1
Automated License Plate Readers (ALPRs)
457.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Reader (ALPR) technology. 457.2 ADMINISTRATION OF ALPR DATA
All installation and maintenance of ALPR equipment, as well as ALPR access shall be managed by the Operations Support Bureau Commander. The Operations Support Bureau Commander will assign personnel under his/her command to administer the day-to-day operation of the ALPR equipment and data.

All data collected by ALPR technology is downloaded to a server housed and maintained by the Northern California Regional Intelligence Center (NCRIC). In compliance with SB 34 refer to the attached policy of the NCRIC:
http://www.dalycity.org/City_Hall/Departments/police_department/ Automated_License_Plate_Reader.htm
457.2.1 ALPR ADMINISTRATOR
The Operations Support Bureau Commander shall be responsible for developing guidelines and procedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) A description of the job title or other designation of the members and independent contractors who are authorized to use or access the ALPR system or to collect ALPR information.
(b) Training requirements for authorized users.
(c) A description of how the ALPR system will be monitored to ensure the security of the information and compliance with applicable privacy laws. (d) Procedures for system operators to maintain records of access in compliance with Civil Code § 1798.90.52.
(e) The title and name of the current designee in overseeing the ALPR operation. (f) Working with the Custodian of Records on the retention and destruction of ALPR data. (g) Ensuring this policy and related procedures are conspicuously posted on the department’s website.
457.3 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Department members shall not use, or allow others to use the equipment or database records for any unauthorized purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
(a) An ALPR shall only be used for official law enforcement business.

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(b) An ALPR may be used in conjunction with any routine patrol operation or criminal investigation. Reasonable suspicion or probable cause is not required before using an ALPR.
(c) While an ALPR may be used to canvass license plates around any crime scene, particular consideration should be given to using ALPR-equipped cars to canvass areas around homicides, shootings and other major incidents. Partial license plates reported during major crimes should be entered into the ALPR system in an attempt to identify suspect vehicles.
(d) No member of this department shall operate ALPR equipment or access ALPR data without first completing department-approved training.
(e) No ALPR operator may access department, state or federal data unless otherwise authorized to do so.
(f) If practicable, the officer should verify an ALPR response through the California Law Enforcement Telecommunications System (CLETS) before taking enforcement action that is based solely on an ALPR alert.
457.4 DATA COLLECTION AND RETENTION
The Operations Support Bureau Commander is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the designated storage in accordance with department procedures.

All ALPR data downloaded to the server should be stored for a minimum of one year (Government Code § 34090.6) and in accordance with the established records retention schedule. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence. 457.5 ACCOUNTABILITY
All data will be closely safeguarded and protected by both procedural and technological means.

The Daly City Police Department will observe the following safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time (Civil Code § 1798.90.52). (b) Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department-related civil or administrative action.

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(c) ALPR system audits should be conducted on a regular basis.

For security or data breaches, see the Records Release and Maintenance Policy. 457.6 RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law, using the following procedures:
(a) The agency makes a written request for the ALPR data that includes:

1. The name of the agency.

2. The name of the person requesting.

3. The intended purpose of obtaining the information.
(b) The request is reviewed by the Operations Support Bureau Commander or the authorized designee and approved before the request is fulfilled. (c) Forwarded to NCRIC for review.

Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processed as provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55). 457.7 POLICE ASSISTANT USE
(a) The primary use for Police Assistants will be using the LPR vehicle to detect and process scofflaw vehicles -or- vehicles with 5 or more delinquent parking citations on file. (b) The vehicle(s) equipped with an LPR system can be used by any police assistant when that vehicle is not being driven by its assigned driver(s).
(c) The driver(s) of the LPR equipped vehicle(s) must alert the designated boot team of the day whenever they get a hit on a vehicle with 5 or more parking citations. The driver will take note of the location of the hit and the vehicle description, and send it to the boot team promptly via messaging or a phone call; this should be done right away and not held until the end of shift.

Although the system tracks all hits/locations throughout the day, the report is not available until the following day from a computer at the station.
(d) A secondary function of the LPR system is that it will detect 10851 stolen vehicles that are in the Stolen Vehicle System database. Police Assistants will follow normal protocol as if they had manually run the license plate via the computer or police radio. (e) Selection of the LPR equipped vehicle(s) will be done by seniority during the semi-annual watch change, per standard practice.
(f) The LPR equipped vehicle(s) should ot be used for Court Officer duties and other details that involve sitting idle for extended periods of time. Maximum exposure is important to ensure that the department is taking full advantage of this resource.

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(g) The LPR vehicle(s) should also be taken to DUI checkpoints where having such a vehicle scanning license plates passing through the screening lane(s) would be beneficial. 457.8 TRAINING
The Training Sergeant should ensure that members receive department-approved training for those authorized to use or access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53).

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Daly City PD
BSCC 1150-23

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APPENDIX B: Grantee Assurance for Non-Governmental Organizations The Organized Retail Theft Grant Program Request for Proposals (RFP) includes requirements that apply to non- governmental organizations (NGOs) 1 providing services with grant funds. Grantees are responsible for ensuring that all contracted third parties continually meet these requirements as a condition of receiving funds. The RFP describes these requirements as follows:

Any non-governmental organization that receives Organized Retail Theft Grant Program Grant funds (as either a subgrantee or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the effective date of its fiscal agreement with the BSCC or with the Organized Retail Theft Grant Program grantee;
o Non-governmental entities that have recently reorganized or have merged with other qualified non-governmental entities that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee subcontractor fiscal agreement; • Be registered with the California Secretary of State’s Office, if applicable; • Have a valid Employer Identification Number (EIN) or Taxpayer ID (if sole proprietorship); • Have a valid business license, if applicable;
• Have no outstanding civil judgments or liens;
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and • Have a physical address within California. (An agent for service of process with a California address is insufficient.)

Completing the NGO Assurance (Following Page)

1. Provide the name of the Applicant Agency (the Grantee),

2. List all contracted parties (if known),

3. Check Yes or No to indicate if each contracted part meets the requirements

4. Sign and Submit to the BSCC

NOTE: If the name of the contracted party is unknown or if there will be no contracted parties. Write N/A in the “Name of Contracted Party” field and sign the document.

1 For the purposes of this RFP, NGOs include nonprofit and for-profit community-based organizations, faith-based organizations, evaluators (except government institutions such as universities), grant management companies, and any other non-governmental agency or individual.

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City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 24, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
SUBJECT: Consider Adoption of a Resolution Authorizing the Submittal of Individual Grant Applications for All CalRecycle Grant Programs for Which the City of San Bruno is Eligible and Authorizing the City Manager or Their Designee to Execute in the Name of the City of San Bruno All Grant Documents
BACKGROUND:

The Public Resources Code authorizes the Department of Resources Recycling and Recovery (“CalRecycle”) to administer various grant programs (“grants”) in furtherance of the State of California’s (“State”) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment.

In September 2016, then Governor Brown set methane emissions reduction targets for California via adoption of Senate Bill (“SB 1383”) in a Statewide effort to reduce emissions of short-lived climate pollutants. The targets must reduce organic waste disposal by 50 percent by 2020 and 75 percent by 2025 and rescue for people to eat at least 20 percent of currently disposed surplus food by 2025. To implement this law, CalRecycle administers the non- competitive SB 1383 Local Assistance Grant Program pursuant to Chapter 395, Statutes of 2016 and SB170 Budget Act of 2021.The purpose of the grant is to provide funding to local jurisdictions to assist with the implantation of regulation requirements associated with SB 1383.

As SB 1383 regulations are a mandate for the City, it is operationally beneficial for the City to ensure that it receives any funding opportunities that assist with SB 1383 compliance.

One requirement of submitting an application for the SB 1383 Local Assistance Grant Program is the adoption of a local governing board resolution authorizing the submittal of individual grant applications for all CalRecycle grant programs for which the City is eligible and authorizing the City Manager or their designee to execute in the name of the City all grant documents.

DISCUSSION:

Applications for CalRecycle’s Fiscal Year 2022–23 SB 1383 Local Assistance Grant Program are due on November 15, 2023. One requirement for this funding cycle is the need for all jurisdictions to submit an updated resolution with their application. The City has applied for and received funding from the SB 1383 Local Assistance Grant Program since it began in Fiscal Year 2021-22. The program distributes pre-determined allocations to jurisdictions across California, with the Fiscal Year 2022-23 funding estimate for the City being $88,548, which will 113 of 163
Item 6f
Honorable Mayor and Members of the City Council
October 24, 2023

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be used towards a share of the Compost Broker Program with San Mateo County Resource Conservation District and other eligible activities that will support the City’s compliance with SB 1383. For Fiscal Year 2021-22, the City’s allocation was $64,358, which is being used for the Compost Broker Program and small household food waste pails that are provided to residents at the City's compost giveaway event.

In addition to the SB 1383 Local Assistance Grant Program, this resolution will allow the City to be eligible for all CalRecycle grant programs. Should the City see an opportunity to apply for another grant, a new governing board resolution would not be necessary for up to five (5) years from the date of adoption.

FISCAL IMPACT:

Grant funds are programmed annually in the Public Works Department’s operating budget and used in accordance with the submitted grant application budget. There are no additional fiscal impacts from this action.

ENVIRONMENTAL IMPACT:

There is no environmental impact. The action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Consider Adoption of a Resolution Authorizing the Submittal of Individual Grant Applications for All CalRecycle Grant Programs for Which the City of San Bruno is Eligible and Authorizing the City Manager or Their Designee to Execute in the Name of the City of San Bruno All Grant Documents.

ALTERNATIVES:

1. Do not adopt the resolution to submit CalRecycle applications and look for alternative funding sources to fund Solid Waste programs.

2. Provide alternative direction regarding the use of the grant funds.

ATTACHMENTS:

1. Resolution

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RESOLUTION NO. 2023 - ___

RESOLUTION AUTHORIZING THE SUBMITTAL OF INDIVIDUAL GRANT APPLICATIONS

FOR ALL CALRECYCLE GRANT PROGRAMS FOR WHICH THE CITY OF SAN BRUNO IS

ELIGIBLE AND AUTHORIZING THE CITY MANAGER OR THEIR DESIGNEE TO EXECUTE

IN THE NAME OF THE CITY OF SAN BRUNO ALL GRANT DOCUMENTS WHEREAS, Public Resources Code sections 48000 et seq. authorize the California Department of Resources Recycling and Recovery (“CalRecycle”) to administer various grant programs (“grants”) in furtherance of the State of California’s (“State”) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and
WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Bruno authorizes the submittal of applications to CalRecycle for all grants for which the City of San Bruno is eligible; and
BE IT FURTHER RESOLVED that the City Manager or their designee, is hereby authorized and empowered to execute in the name of the City of San Bruno all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project; and BE IT FURTHER RESOLVED that these authorizations are effective for five (5) years from the date of adoption.
---oOo---
I hereby certify that foregoing Resolution No. 2023 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on ___________, 2023, by the following vote:

AYES:

NOES:

ABSENT:

Lupita Huerta, City Clerk
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ATTACHMENT 1
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 24, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Ari Delay, Fire Chief
Ryan Johansen, Police Chief
SUBJECT: Consider Adoption of an Ordinance Amending Title 6 (Public Peace, Morals and Welfare) Section 6.51.020 Prohibitions of the San Bruno Municipal Code to Prohibit Property Owners from Allowing Illegal Fireworks Activities on Their Property
BACKGROUND:

In 2005, San Bruno voters approved a ballot measure permitting the sale and use of Safe and Sane fireworks during the Fourth of July holiday. The City Council has authorized the issuance of Administrative Citations pursuant to San Bruno Municipal Code Section 6.51.020 “Prohibitions,” including a fine of $1,000, for individuals caught selling, using, displaying, or possessing illegal fireworks, or permitting minors to sell, use, or discharge dangerous fireworks.

On the Fourth of July, multiple City departments, such as Police, Fire, and Community Services, have increased staffing levels to address fireworks-related issues and service requests. The holiday and fireworks celebrations often lead to large gatherings in the community, which raise additional concerns, such as pedestrian safety and problems associated with alcohol consumption. In the days and weeks leading up to July 4th, the City has received numerous complaints from residents about noise, fire hazards, and other disruptions caused by illegal and dangerous fireworks.

At the City Council Regular Meeting on September 26, 2023, the City Council introduced, read by title only and waived further reading of an ordinance entitled “An Ordinance of the City Council of the City of San Bruno Amending Section 6.51.020 of the San Bruno Municipal Code to Prohibit Property Owners from Allowing Illegal Fireworks Activities on their Property”.

Additionally, the City Council adopted a Resolution amending Resolution No. 2008-67 to amend the rules and regulations pertaining to temporary fireworks stands pursuant to San Bruno Municipal Code Section 6.50.060.

DISCUSSION:

The purpose of this consent calendar agenda item is for consideration of adoption of the ordinance. No changes have been made to the ordinance since introduction. The ordinance is 116 of 163
Item 6g
Honorable Mayor and Members of the City Council
October 24, 2023

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6 8
0 presented as Attachment 1. If adopted, the ordinance would be effective in 30 days. The proposed amendment to San Bruno Municipal Code Title 6 (Public Peace, Morals and Welfare) Section 6.51.020 Prohibitions would add the following provision prohibiting a property owner and/or tenant from allowing illegal fireworks activities to take place on their property and/or at their gatherings:

B. Except as authorized by the fire chief in accordance with the currently adopted California Fire Code, no property owner or tenant shall allow or permit the sale, offer to sell, use, or possession of dangerous fireworks on their property when the property owner or tenant knows or should know of the sale, offer to sell, use, or possession of dangerous fireworks at the property.

Under the proposed amendment, homeowners and/or tenants who allow the use of dangerous fireworks on their property and/or in association with their gatherings, can be fined the same amount as those who possess and/or use dangerous fireworks, if they knew or should have known that such use was occurring. Adding this Social Host policy will enhance public safety by better enabling the Police Department to enforce dangerous fireworks violations, and by encouraging homeowners and/or tenants to disallow the use of dangerous fireworks on their property and/or in association with their gatherings.

FISCAL IMPACT:

There is no fiscal impact from the adoption of the ordinance.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt an Ordinance Amending Title 6 (Public Peace, Morals and Welfare) Section 6.51.020 Prohibitions of the San Bruno Municipal Code to Prohibit Property Owners from Allowing Illegal Fireworks Activities on Their Property
ALTERNATIVES:

1. Do not adopt the Ordinance.

2. Direct staff to make modifications to the ordinance; substantive modifications will require reintroduction at a subsequent meeting.

ATTACHMENTS:

1. Ordinance

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ORDINANCE NO. ________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BRUNO AMENDING SECTION 6.51.020 OF THE SAN BRUNO

MUNICIPAL CODE TO PROHIBIT PROPERTY OWNERS FROM

ALLOWING ILLEGAL FIREWORKS ACTIVITIES ON THEIR

PROPERTY
The City Council of the City of San Bruno ORDAINS as follows:

SECTION 1. Section 6.51.020 of the San Bruno Municipal Code is hereby amended to read as follows (added language is shown with double underlines and deleted language is show with strikethrough) :
“6.51.020 Prohibitions.

A. Except as otherwise provided for by this chapter, no person shall sell, use, discharge, offer for sale, or display for sale any dangerous fireworks or any altered safe and sane fireworks within the limits of the city of San Bruno.

B.C. Except as otherwise provided in this article, no person shall possess twenty-five pounds or less (gross weight including packaging) of any dangerous fireworks.

C.D. It is unlawful for any person having the care, custody, or control of a minor (under eighteen years old) to permit such minor to sell, use, or discharge dangerous fireworks.

D.E. Causing, permitting, aiding, abetting, or concealing a violation of any provision of this section shall also constitute a violation.” SECTION 2. CONSTITUTIONALITY; SEVERABILITY. If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional, invalid or ineffective by a court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this ordinance. The city council hereby declares that it would have passed this ordinance, and each section, subsection, sentence, clause and phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional, invalid or ineffective.

SECTION 3. EFFECTIVE DATE. This ordinance shall take effect 30 days from and after the date of its adoption.

SECTION 4. PUBLICATION. The City Clerk is directed to cause publication of this Ordinance as required by law.
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ATTACHMENT 1
AMENDMENT TO SECTION 6.51.020

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2 0
6 9
---oOo---
I, Lupita Huerta, City Clerk, do hereby certify that the foregoing Ordinance No. ____ was introduced at a regular meeting of the San Bruno City Council on September 26, 2023 and adopted by the San Bruno City Council at a regular meeting on _______, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

RECUSED: Councilmembers:

ABSENT: Councilmembers:

Lupita Huerta
City Clerk

119 of 163

City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 24, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Matthew Lee, P.E., Public Works Director
Harry Yip, P.E., Senior Civil Engineer
SUBJECT: Consider Adoption of a Resolution Authorizing the City Manager to Waive Encroachment Permit Fees, Staff Labor Reimbursement Fees, and City Insurance Rider Premium Costs of up to $900 for a Halloween Community Event Road Closure on Park Avenue on October 31, 2023 BACKGROUND:

The City has received a request to close Park Avenue between its western end and Oak Avenue, and Chestnut Avenue between Park Avenue and Williams Avenue on the evening of October 31, 2023 for a neighborhood Halloween event. The City is processing an Encroachment Permit application as the means by which the City will permit the short-term road closure.

As part of the process for issuing the Encroachment Permit, the City has asked the Applicant to pay an application fee, reimburse the City for the labor costs the City incurs while providing the barricades for the road closure, and provide insurance for the road closure. The applicant requested that the City obtain and pay for the insurance premium for a rider on the City’s Alliant Insurance Services, Inc. insurance policy. The Applicant has requested that the City waive all the costs. The purpose of this staff report is to seek City Council’s action to waive all the costs and pay the costs from the City’s General Fund, because staff does not have this authority.

DISCUSSION:

The following is a breakdown of the various amounts the Applicant has been asked to pay for the requested road closure.

Encroachment Permit Application Filing Fee $257.00
Reimbursement for labor for dropping off and picking up barricades $182.04 Estimated premium for rider on City’s insurance policy $460.00 TOTAL ESTIMATE: $900.00
The description of the fees are as follows:
• The Encroachment Permit Application filing fee is the standard fee from the City’s Master Fee Schedule.
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•The reimbursement for labor is the cost for City Public Works staff in the Master Fee Schedule to drop off and pick up the barricades that the City provides for the road closure.
•The insurance premium cost is to pay for a rider on the City’s insurance policy to provide coverage for the one-day block party.

Waiving the requested payments by the Applicant means those costs will be paid by the City.

The Public Works Department requests that additional City General Funds be appropriated to pay the waived amounts because these costs were not accounted for in the department’s operating budget.

FISCAL IMPACT:

The City will incur the cost of $900 for the Encroachment Permit fee, labor to drop off and pick up the barricades, and the Alliant Insurance Services, Inc. insurance rider premium. Adequate funding is available in the General Fund.

ENVIRONMENTAL IMPACT:

The action is not a project subject to CEQA. City Council’s action is not considered a “Project” per CEQA Guidelines and therefore no further environmental analysis is required.

RECOMMENDATION:

Adopt a Resolution Authorizing the City Manager to Waive Encroachment Permit Fees, Staff Labor Reimbursement Fees, and City Insurance Rider Premium Costs of up to $900 for a Halloween Community Event Road Closure on Park Avenue on October 31, 2023 ALTERNATIVES:

1. Do not approve the resolution.

2. Approve a partial waiver of City costs.

ATTACHMENTS:

1. Resolution

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RESOLUTION NO. 2023 - ___

RESOLUTION AUTHORIZING THE CITY MANAGER TO WAIVE ENCROACHMENT

PERMIT FEES, STAFF LABOR REIMBURSEMENT FEES, AND CITY INSURANCE RIDER PREMIUM COST UP TO $900 IN GENERAL FUNDS FOR A HALLOWEEN COMMUNITY EVENT ROAD CLOSURE ON PARK AVENUE ON OCTOBER 31, 2023
WHEREAS, a resident of San Bruno (the Applicant) has requested the closure of Park Avenue between its western end and Oak Avenue, and Chestnut Avenue between Park Avenue and Williams Avenue on the night of October 31, 2022 for Halloween; and WHEREAS, the City is processing an Encroachment Permit as the means by which the City will permit the short-term road closure; and
WHEREAS, the City has requested the Applicant pay a filing fee for the Encroachment Permit application; and
WHEREAS, the City has requested the Applicant reimburse the City for labor costs associated with providing barricades for the road closure; and WHEREAS, the City has requested the Applicant make an insurance premium payment for a rider on the City’s insurance policy to provide insurance coverage for the block party; and WHEREAS, the Applicant has requested that all of the payments requested by the City be waived, and
WHEREAS, the Public Works Department requests that additional General Funds be appropriated to pay the waived amounts in the department’s operating budget and to the Alliant Insurance Services, Inc. insurance.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts a resolution waiving the encroachment permit fees, staff labor reimbursement fees, and insurance rider premium cost and appropriating $900 from General Funds for a Road Closure on Park Avenue on October 31, 2023.
---oOo---
I hereby certify that foregoing Resolution No. 2023 - ______ was introduced and adopted by the San Bruno City Council at a regular meeting on ___________, 2023, by the following vote:

AYES:

NOES:

ABSENT:

Lupita Huerta, City Clerk
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ATTACHMENT 1
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 24, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Brian Liu, Management Analyst
Nick Pegueros, Chief Financial Officer
SUBJECT: Receive and File Report on Vehicle Purchases Authorized by City Council Resolution 2023-110
BACKGROUND:

On October 10, 2023, the City Council adopted Resolution No. 2023-110, Attachment 1, Authorizing the Purchase of Police Patrol Vehicles with Equipment Installation and Customization in an Amount Not to Exceed $830,241 and Waiving the Competitive Process for Purchase of Such Vehicles. This report fulfills the Resolution’s requirement of a City Manager report on vehicles purchased, under the special authority granted. The special authority was necessary to expedite the delivery of nine (9) undelivered patrol vehicles.

DISCUSSION:

Under the initial purchasing cooperative with National Auto Fleet Group, each of the nine (9) undelivered vehicles was budgeted at $63,000 per vehicle plus an additional $30,000 per vehicle for customization. Since the City Council has waived the competitive process and granted the City Manager authority to purchase vehicles from any supplier, the City has procured four (4) vehicles as follows:

Vendor & Location Purchase Date Vehicle Total Unit Price Terry Ford of Peotone, IL 10/11/23 2023 Ford Interceptor Mileage: 8
$53,872
2022 Ford Interceptor U Sports
Mileage: 297
$55,126
Willowbrook Ford Kia, IL 10/12/23 2022 Ford Interceptor U Sports Mileage: 40
$57,382
Peoria Ford, AZ 10/17/23 2023 Ford Interceptor Hybrid
Mileage: N/A
$80,346
Total $246,726
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6 8
4 Next Steps
City staff continue to source the remaining five (5) vehicles, which will be reported to City Council after the purchases. Customization of four new vehicles is estimated to cost approximately $30,000 per vehicle for a total of $120,000.

FISCAL IMPACT:

The four vehicles purchased are below original appropriations with an average cost of $61,681.50 per vehicle, yielding a total savings of approximately $4,000.

ENVIRONMENTAL IMPACT:

This report does not include approval of any activity that has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and is excluded from the definition of a “project” under Section 15378 of the State CEQA Guidelines.

RECOMMENDATION:

Receive and File Report on Vehicle Purchases Authorized by City Council Resolution 2023- 110.

ALTERNATIVES:

None.

ATTACHMENTS:

1. Resolution 2023-110

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RESOLUTION NO. 2023 - 110

RESOLUTION AUTHORIZING THE PURCHASE OF

POLICE PATROL VEHICLES WITH EQUIPMENT INSTALLATION AND CUSTOMIZATION IN AN AMOUNT NOT TO EXCEED $830,241AND WAIVING THE COMPETITIVE PROCESS

FOR PURCHASE OF SUCH VEHICLES
WHEREAS , the replacement of City-owned police patrol vehicles is necessary due to usage causing the vehicles to reach the end of their useful life; and WHEREAS , City Council Resolution Nos. 2021-95, 2022-78, 2023-23 , and 2023-88 authorized staff to enter into contract for fourteen (14) marked police patrol vehicles . Only five of these vehicles have been successfully delivered since 2021 due to a nationwide shortage of supply; and WHEREAS, the City Council approved funds in the FY 2021-22, 2022-23, and 2023-24 Operating Budget in the amount of $830,241 to acquire these vehicles, which includes the base cost of the vehicles and all costs for equipment outfitting, sales tax, license, registration, and delivery; and
WHEREAS , the City planned to acquire the vehicles from National Auto Fleet Group of Watsonville through a government purchasing cooperatives; and WHEREAS , due to the limited availability of in-stock police vehicles, staff has been unable to acquire the police vehicles under the authorized means of procurement; and WHEREAS , Section 2.44.120 of the San Bruno Municipal Code provides that the City Council may waive its purchasing policies when the City Council determines that such waiver serves the best interests of the City because the competitive purchasing process would frustrate or undermine the public policy goal of such process; and WHEREAS, it is in the best interest of the City to waive the competitive purchasing process and to negotiate the acquisition of police vehicles from alternative sources because it will allow the City of San Bruno to acquire vehicles that are immediately needed to provide critical public safety services.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City Manager to enter into agreements and execute all documents as needed to acquire police vehicles from any source under the following conditions: (i) the City Manager determines , in consultation with the Chief of Police, that the purchase is necessary to provide critical public safety services, (ii) the total purchase cost and all costs for equipment outfitting , sales tax, license, registration, and delivery do not exceed $830,241 in total for all vehicles acquired, and (iii) after any such acquisition, at the immediately following City Council meeting, the City Manager shall provide a report about all police vehicles acquired pursuant to the authority granted under this Resolution .

NOW, THEREFORE, BE IT FURTHER RESOLVED that the authority granted under this Resolution shall expire on June 30, 2024.
---oOo---
I hereby certify that foregoing Resolution No. 2023 - 11 O was introduced and adopted by the San Bruno City Council at a regular meeting on October 10, 2023, by the following vote:

AYES: Councilmembers: Alvarez, M. Medina, Salazar, Hamilton, Mayor R. Medina NOES: Councilmembers: None
ABSENT: Councilmembers: None
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ATTACHMENT 1
City Council Agenda Item
Staff Report

CITY OF SAN BRUNO
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
PREPARED BY: Ryan Johansen, Chief of Police
SUBJECT: Consider:
• Introducing, Reading by Title Only, and Waiving Further Reading of an Ordinance Entitled “An Ordinance of the City of San Bruno Amending Title 7 (Vehicles and Traffic) to Add Regulations Relating to Paid On and Off-Street Parking Areas in the City, and Making a Finding of Exemption Under CEQA;” and,
• Holding a Public Hearing to Adopt a Resolution Adopting Rates and Regulations for Paid Parking on City Owned or Controlled On and Off- Street Parking Facilities, Amending the Master Fee Schedule to Include Parking Rates, and Determining the Project is Exempt Under the California Environmental Quality Act
BACKGROUND:

The purpose of this item is to consider introduction of an ordinance and adoption of a resolution relating to rates and regulations for paid on and off-street parking areas in the downtown and El Camino Real corridor. A City Council study session was held on September 26, 2023.

Background of Downtown Parking Meters and Enhanced Parking Enforcement Project The City completed Downtown Parking Management Plan1 (Plan) in 2019. This Plan served to implement the City’s General Plan (2009) and Transit Corridors Plan (2013) and to support the City Council’s on-going efforts and interests in development and revitalization of San Bruno’s downtown. The Plan identifies appropriate supply, distribution, and management of parking within the downtown to meet current and future parking demands and minimize spillover into residential areas.

The Plan existing conditions analysis included an occupancy and duration survey of parked vehicles within the study area, to establish a baseline understanding of current parking conditions. Overall, the study found that parking facilities on and near San Mateo Avenue are well used during the day on both weekdays and weekends, while the residential street blocks are more heavily used in the evenings and overnight, with total overnight parking occupancy close to capacity. A detailed analysis of occupancy and duration by time of day and location, 1 https://www.sanbruno.ca.gov/628/Downtown-Parking-Management-Plan 126 of 163
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6 6
6 along with the methodology for data collection, are described in the Plan. Specifically, the Plan analysis found:
•On-street parking on San Mateo Avenue in the downtown is heavily used during the weekday midday, but other areas are well below capacity at this time. On the weekend, midday parking occupancy is heavier and is sustained throughout the afternoon along both San Mateo Avenue and nearby side streets;
•Off-street parking supply in the downtown experiences extended periods of occupancies above the 85% target capacity level on both the weekdays and weekends; •In the evening on both weekdays and weekends, including the overnight count, off-street parking in residential areas is near or over capacity, implying that there is very high demand for residential parking;
•Public off-street parking lots are less well-used during the day, when primarily employees and short-term visitors are in the area. On the weekend, they are well used by visitors who are staying for longer durations or are possibly less familiar with parking options in the area; and
•Vehicles on San Mateo Avenue tend to stay for longer durations on weekends than on weekdays, with many vehicles exceeding the 2-hour time limits on the weekend.

The Plan identifies parking strategies to meet parking needs in the near-term, medium-term, and long-term timeframes, and recommends priorities based on the input of decision makers, stakeholders, and City staff. One of the top priorities is the installation of parking meters on San Mateo Avenue. These meters are intended to encourage short-term parking and direct long- term parkers into parking lots. Additionally, along with meters there would be other operational changes consisting of extended on-street parking enforcement hours by two hours (from 6:00 P.M. to 8:00 P.M.) to better manage the heavy-use evening period and increasing the maximum off-street parking restrictions by 5 hours (from a 5-hour to a 10-hour limit) spaces for longer parking periods by employees.

The City Council Strategic Initiatives for FY2021-22 included deployment of a comprehensive downtown and El Camino Real corridor parking meter program and enhancement of citywide parking enforcement capabilities. To accomplish this Strategic Initiative, on March 1, 2022 and November 8, 2022, staff reports were presented to City Council on the Downtown Parking Meters and Enhanced Parking Enforcement Project (Project). The first formal step to initiate this Project was the City Council adoption on April 11, 2023 of Resolution No. 2023-41 authorizing the creation of a Parking Enterprise Fund and Resolution No. 2023-43 authorizing the City Manager to execute a contract with T2 Systems in an amount not to exceed $1.3 million for services related to the purchase, installation, and operation of multi-use metered parking kiosks.

The system will utilize a pay-by-plate metering system, meaning that drivers parking in metered spaces pay by entering their license plate at a kiosk or via a web-based application. The meter pay stations offer drivers the convenience of paying for parking by cash, credit card, pay-by- phone or web application. The pay-by plate systems facilitate more effective and efficient tracking and enforcement using Automated License Plate Readers (ALPRs), and also allow for faster and more cost-friendly implementation by removing the need to paint numbered stalls throughout the area. Pay-by-plate systems also allow for variable fee parking, up to a maximum authorized in the City’s Master Fee Schedule. The contract with T2 Systems has been executed and implementation is underway.

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6 6
6 To ensure more adequate and equitable parking enforcement throughout the City, the City Council also adopted Resolution No. 2023-42 authorizing a contract partnership with LAZ Parking for citywide parking enforcement and metered parking management. The contract with LAZ Parking has been executed and staff is working to initiate their services.

During the Regular City Council Meeting on September 26, 2023, the City conducted a Study Session and Council provided Staff with feedback on draft regulations relating to paid on and off-street parking areas in the downtown and El Camino Real corridor. At a high level, Staff requested that the City Council provide feedback and direction on three primary issues as follows:

1. Parking rate range for on and off-street parking spaces

2. Days and times for paid parking requirements and enforcement

3. Local business impact considerations
Some of the critical feedback/direction from this Study Session was:
•Consider removing the low-end of the rate range and instead base the range simply on a maximum.
•Remove some spaces in front of City Hall on El Camino Real from the paid parking area. •Assess the financial viability of starting rates at the lower end of the range. •Consider monthly parking permit options.
•Assess how existing short term parking zones will be handled. •Evaluate the appropriateness of exempting Sundays and/or certain holidays from paid parking requirements.
•Evaluate the impacts of the proposed policy to provide two discounted (up to 100%) permits to local businesses and explore alternative models to reduce the impacts on local businesses.
•Provide some modeling as to the fiscal outlook of the program based on the final recommendations that come back to Council.

There was also significant public comment and Council concern regarding clarifying how funds generated by this program would be deposited and utilized by the City. Prior Council action established a Parking Enterprise Fund where these revenues were to be deposited. Pursuant to the adopted Fund Balance Policy, this fund serves to account for costs to install and manage paid parking and contracted services for enhanced enforcement. Staff will analyze the appropriate use of this fund and return to the City Council in a future meeting, as this is beyond the scope of the policy considerations covered by this Staff Report.

DISCUSSION:

Paid parking policies are proposed to be established for on and off-street parking in the downtown and El Camino Real corridor. The City is purchasing and installing eighty-four (84) T2 Cosmo II Kiosks, with the intent to have these meter pay stations operational on January 1, 2024. These kiosk locations are shown in Attachment 3. There are approximately 834 parking spaces on streets and within the eight (8) City parking lots that will be converted from free to paid parking spaces during designated enforcement hours. The streets and parking lots that are proposed to be included in the metered parking program are shown in Attachment 4.

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6 6
6 In order for the City to implement paid parking regulations, a new Municipal Code Ordinance and City Council Resolution must be adopted to authorize paid parking in specified locations and establish a comprehensive set of paid parking policies for on and off-street parking. The draft ordinance amending the City of San Bruno Municipal Code Title 7 (Vehicles and Traffic) to add regulations relating to paid on and off-street parking areas in the city is provided for review as Attachment 1. The draft resolution adopting rates and regulations for paid parking on City owned or controlled on and off-street parking facilities is provided as Attachment 2. The ordinance and resolution collectively form the “policies” referred to in this report.

The City is allowed pursuant to California Vehicle Code Section 22508 and Vehicle Code Section 32 which authorize the City to establish on and off-street parking meter areas by resolution. California Vehicle Code Section 22508 further authorizes the City to establish rates of fees for parking meters and allows the rate of fees to be variable based upon criteria identified by the City.

Overview of Proposed Policies
The paid parking policies have been developed to accomplish the following purposes and objectives for on and off-street parking in specified locations:
•Establish parking meter areas, required methods of parking, parking controls, removal authority for unlawfully parked vehicles, parking space use restrictions, and other regulatory provisions related to the paid parking program. •Establish the ability of the City Council to adopt a resolution establishing a range of meter rates, days and hours of paid parking enforcement, time limits, and methodology for periodic adjustment of parking meter rates for designated paid parking areas. •Formally establish the City Hall Employee Parking Lot as a public parking lot during non- business hours.

The following minimum (recommended to be set at $0) and maximum meter rates, days and hours of enforcement, and time limits are proposed for specified on street parking areas:

Table 1: On Street Parking Regulations
On Street Parking Locations Minimum Meter
Rate
Maximum Meter Rate
Street Area 1: San Mateo Avenue,
Jenevein Avenue, Easton Avenue,
Huntington Avenue, West Angus
Avenue, and Mastick Avenue
(See Resolution Exhibit A for
locations)
$00 per hour $3.00 per hour
Street Area 2: El Camino Real $.00 per hour $3.00 per hour Days and Hours of Parking Meter
Enforcement

Monday through Sunday, 8:00 A.M. to 8:00 P.M.

Time Limits
2 hours Maximum, Except for Approved Short-
Term Spaces

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6 6
6 The following minimum and maximum meter rates, days and hours of enforcement, and time limits are proposed for specified off-street parking lots:

Table 2: Off-Street Parking Lot Regulations
Off-Street Parking
Lot Location
Minimum Meter Rate Maximum Meter Rate
All Lots in
Downtown
$.00 per hour $3.00 per hour
City Hall Employee
Parking Lot
$.00 per hour $3.00 per hour
Days and Hours of
Parking Meter
Enforcement

Monday through Sunday, 8:00 A.M. to 6:00 P.M.

Time Limits 10 hours Maximum
Staff recommends exempting the following holidays from paid parking requirements:

Thanksgiving Day, December 25th (Christmas Day), and January 1st (New Year’s Day). This provision has been added in Section 7 of the revised resolution. Staff recommends that the paid parking be applicable seven days a week. Additionally, Section 6 of the resolution establishes the City Council’s authority to temporarily suspend paid parking requirements for celebrations, special public events, celebration of holiday seasons and any other such activity or purpose as the City Council in its sole discretion shall determine.

The Chief of Police will initially establish actual parking rates as follows:
•On Street Spaces
o$1.50/hour
•Off Street Spaces
o$1 for 2 hours
o$2 for 5 hours
o$3 for 8 hours
These rates and rate structures provide a substantial discount for parking in off-street spaces, which should help to drive more parkers into the lots, where occupancy rates are notably lower than on the streets. Batching the parking options in the lots to multiple hour segments enables the City to maintain the lowest possible hourly rate, while ensuring that individual transaction amounts are high enough to offset card processing fees. Additionally, business employees and longer-term parkers would now be paying as little as $.375 per hour if purchasing all-day parking, reducing the potential impact on businesses and their employees. Note that there is also a monthly permitting option included in the proposed regulations, designed to further reduce the impacts on local businesses.

Staff developed a recommended process for adjusting parking meter rates from time to time to optimize management of the use and occupancy of the parking spaces. A target occupancy rate of eighty-five percent (85%) is recommended to be established in the Resolution as the goal sought to be achieved with the rate structure for parking meters. Occupancy rate refers to the percentage of public parking spaces that are occupied by vehicles. Such target occupancy rate

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6 6
6 balances the consistent use of the public parking supply with minimizing the time it takes for individual parkers to find a parking space. Parking rates are proposed to be set at an amount between the minimum and maximum rates to achieve the 85% target occupancy rate, based upon parking occupancy data collected by the meter system. The City will obtain utilization data from the T2 meter system and analyze actual parking space usage to set rates. This performance pricing model is used successfully in many jurisdictions. Essentially, it functions on the principle that the pricing is set on demand. If too many parking spaces are vacant, the meter price would go down. If too many (over 85%) parking spaces are used, the price would go up.

Rates may vary by time of day based on peak demand periods.

To implement this pricing approach, the Chief of Police or their designee will review a study of average occupancy for each on and off-street parking facility that has parking meters. The study would be prepared at least biennially and not more frequently than quarterly. Based on the survey results, the Chief of Police or their designee will adjust the hourly meter rates up or down in accordance with the ranges in the adopted Master Fee Schedule, to seek to achieve the target occupancy rate.

The Chief of Police will also conduct regular meetings with downtown business stakeholders to hear their concerns and continually assess the impacts that this program is having on their operations, taking this input into account in monitoring and adjusting parking rates.

Existing short-term parking zones (24-minute) will remain in effect and will allow parking within the time limits at no charge.

Provisions for Discounted Rate Program for Downtown Businesses To reduce the fiscal impacts on downtown business owners and employees, the policies establish a discounted rate program for downtown businesses. In addition to the proposed rate structure for off-street parking that provides notably lower rates for all day parking, Staff proposes the following measures to reduce the impacts of this program on local businesses and their employees. Each business with a physical address within the paid parking area will be able to apply for up to two (2) vehicle license plate numbers to receive free parking permits.

Based on City Council feedback at the Study Session, staff revised Section 4 of the resolution to add additional provisions for the Discounted Rate Program for downtown businesses. If a given business requires more than two (2) permits, business owners and/or employees may apply to purchase discounted monthly parking permits at a cost of $30/month/license plate. This represents a discount of more than 50% off the 8-hour rate proposed. These permits will be for use by business owners and/or employees only and will allow parking only in off-street spaces.

All permits will require an approved application through the San Bruno Police Department, as established by the authority of the Chief of Police or their designee.

Community Engagement
The City has held four meetings with downtown businesses over the course of the last several months. Staff has provided updated information on the proposed parking policies and the discounted rate program for downtown businesses as they developed. An overview of comments and discussion topics was provided in the staff presentation at the City Council Study Session.

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6 6
6 City Council Study Session
At the Regular City Council Meeting on September 26, 2023, a study session was held as described in the Background section above.

Additional changes to the proposed resolution and ordinance that have been made since the study session to address Council comments include:
•Removal of a few parking spaces in front of City Hall on El Camino Real from the paid parking area. Exhibit A: Map of Paid Parking Locations of the resolution and Attachment 4: Metered Parking Location Map have been revised to remove the on-street parking along the west side of El Camino Real in front of City Hall and the Library (from West Angus Avenue to the south end of City Hall).
•Assess how existing short term parking zones will be handled.

Parking Fund Budget
At their September 26th meeting, the City Council requested that City staff return with an analysis of revenue and expenditures for the Parking Fund to help inform policy direction on the rate structure. To arrive at recommended rates effective January 1, 2024, City staff prepared an expenditure budget with fixed costs, including signed service contracts and repayment of the $2 million loan from the General Fund loan to the Parking Fund. The budget also includes a program management line item to account for free and discounted permits and an allowance for City staff to charge actual hours worked on the program, thereby minimizing the impact on the General Fund. Finally, the budget builds a reserve equal to one year’s cost for contract parking enforcement and paid parking infrastructure. The amount safeguards against future General Fund subsidies to maintain the program if an economic downturn decreases parking revenue or if the program requires additional maintenance or equipment upgrades above those provided in the service contracts. Table 1 summarizes the five-year program expenditure budget.

To model the impacts of various rates, City staff relied on data reported in the 2019 San Bruno Downtown Parking Study (Study) prepared by CDM Smith for the initial rate-setting analysis.

The Parking Fund, as an enterprise fund, must collect revenue sufficient to offset its estimated annual expenditure of $1.472 million. City staff recommends parking rates for on-street spaces of $1.50/hour and progressively discounted off-street parking ranging from $0.375 to $0.50 per hour based on the number of hours.

Table 1.Parking Fund Expenditures 5-year total Annual cost Notes1. LAZ Parking California, LLC  $ 2,750,000 $ 550,000 Contract parking enforcement  2. T2 Systems, Inc  1,300,000 260,000 Paid parking infrastructure  3. Debt service - principal  2,000,000 400,000 Loan from the General Fund  4. Debt service - interest  250,000 50,000 Interest rate pegged to the 5-year Treasury

5. Program management  250,000 50,000 Discounted permits and estimated staff chargebacks for hours worked: Police, Engineering, Streets, Parks, General Administration

6. Fund reserve  810,000 162,000 Economic downturn, unanticipated maintenance, and equipment replacement  Total  $ 7,360,000 $ 1,472,000

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6 City staff estimated the revenue scenarios in Chart 1 using the following assumptions and analysis in the Study:

1. The average daily occupancy in on-street parking is 69%. This accounts for peak occupancy of 88% between noon and 6:00 PM, 70% during non-peak metered hours, and a reduction of parking demand of 15% due to the paid parking program.

2. The average revenue per on-street parking spot is $13.80 daily at $2 per hour. With enforcement 10 hours per day, five days per week. Weekend and off-street parking were not part of the revenue analysis, and both provide a revenue source to reduce the hourly rate for on-street parking below $2 per hour.

Chart 1. Revenue estimates

The revenue analysis above builds on data collected by in the Study by expanding enforcement to 7 days per week and increasing enforcement hours to 12 hours per day for on-street parking, and 10 hours per day for off-street parking. Any changes in these base assumptions will impact revenue estimates.

Next Steps
Staff is working towards the goal of implementing the paid parking meters on January 1, 2024.

Meeting this goal depends on timing of City vendors and contractors.

FISCAL IMPACT:

City staff’s analysis, supported by the 2019 San Bruno Downtown Parking Study, suggests that an initial rate structure of $1.50 per hour for on-street parking and $0.375 to $0.50 per hour for off-street parking will be sufficient to offset an annual expenditure budget of $1.472 million.

In addition to paid parking revenue, City staff anticipates an increase in citation revenue which is a General Fund revenue and will not be allocated to the Parking Fund given that parking citations are collected across the City and not directly attributed to the metered zones.

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6 ENVIRONMENTAL IMPACT:

The proposed resolution and ordinance are exempt from the California Environmental Quality Act because it can be seen with certainty that there is no possibility that the parking regulations would have a significant effect on the environment. (Pub. Res. Code Sec. 15061(b)(3).) and the parking regulations are exempt from CEQA pursuant to a Class 1 exemption for existing facilities, which includes existing highways, streets, and sidewalks, and alterations thereto. (14 Cal. Code Regs. 15301 (c).).

RECOMMENDATION:
•Introduce, Read by Title Only, and Waive Further Reading of an Ordinance Entitled “An Ordinance of the City of San Bruno Amending Title 7 (Vehicles and Traffic) to Add Regulations Relating to Paid On and Off-Street Parking Areas in the City, and Making a Finding of Exemption Under CEQA;” and,
•Hold a Public Hearing to Adopt a Resolution Adopting Rates and Regulations for Paid Parking on City Owned or Controlled On and Off-Street Parking Facilities, Amending the Master Fee Schedule to Include Parking Rates, and Determining the Project is Exempt Under the California Environmental Quality Act
ALTERNATIVES:

None.

ATTACHMENTS:

1. Ordinance

2. Resolution with Exhibit A: Map of Paid Parking Locations

3. Approved Pay Kiosk Station Locations

4. Metered Parking Location Map

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ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF SAN BRUNO AMENDING TITLE 7 (VEHICLES AND

TRAFFIC) TO ADD REGULATIONS RELATING TO PAID ON AND OFF-STREET PARKING

AREAS IN THE CITY, AND MAKING A FINDING OF EXEMPTION UNDER CEQA WHEREAS, the Legislature of the State of California has in California Vehicle Code Section 22508 authorized the City to establish on and off-street parking meter zones, establish rates of fees for parking meters and provide variable fees based upon criteria identified by the City;
WHEREAS, the City Council accepted the Downtown Parking Management Plan (Plan) in 2019. This Plan served to implement the City’s General Plan (2009) and Transit Corridors Plan (2013) and to support the City Council’s on-going efforts and interests in development and revitalization of San Bruno’s Downtown while respecting the existing residential neighborhoods and parking demand in the City;
WHEREAS, the Plan identifies appropriate supply, distribution and management of parking within the Downtown to meet current and future parking demands and minimize spillover into residential areas;
WHEREAS, the Plan identifies parking strategies to meet parking needs in the near- term, medium-term and long-term timeframes, and recommends priorities based on the input of decision makers, stakeholders, and City staff;
WHEREAS, the Plan recommends installing parking meters on San Mateo Avenue to encourage short-term parking and direct long-term parkers into lots, adjusting enforcement hours to better manage the heavy-use evening period, and adjusting parking time restrictions, primarily to convert 5-hour spaces to 10-hour spaces for employee use; WHEREAS, the City Council Strategic Initiatives for FY2021-22 included deployment of a downtown parking meter program and enhancement of citywide parking enforcement capabilities;
WHEREAS, on March 1, 2022 and November 8, 2022, staff reports were presented to City Council on the Downtown Parking Meters and Enhanced Parking Enforcement Project with an update on staff’s progress toward installing parking meters and enhanced parking enforcement;
WHEREAS, on April 11, 2023, the City Council adopted Resolution No. 2023-41 authorizing the creation of a Parking Enterprise Fund;
WHEREAS, on April 11, 2023, the City Council adopted Resolution No. 2023-43 authorizing the City Manager to execute a contract with T2 Systems in an amount not to exceed $1.3 million for services related to the purchase, installation and operation of metered parking kiosks. To ensure more adequate and equitable parking enforcement throughout the City, the City Council also adopted Resolution No. 2023-42 authorizing a contract partnership with LAZ Parking for citywide parking enforcement and metered parking management; 135 of 163
ATTACHMENT 1

ORDINANCE OF THE CITY OF SAN BRUNO RELATING TO PAID ON AND OFF-STREET

PARKING AREAS IN THE CITY

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WHEREAS, the City Council considered options for paid parking regulations at a Study Session held on September 26, 2023. Council directed staff to proceed with preparation of municipal code amendments and a resolution for parking on City owned or controlled on and off-street parking;
WHEREAS, it is in the public interest for the City to establish reasonable, uniform and comprehensive regulations for paid parking;
WHEREAS, Title 7 of the City’s Municipal Code governs vehicles and traffic in the City; and
WHEREAS, on October 24, 2023, the City Council conducted a duly noticed public meeting and received testimony from City staff and all interested parties regarding the amendments to Title 7 (Vehicles and Traffic) to introduce the ordinance adding regulations relating to paid on and off-street parking areas in the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN BRUNO ORDAINS AS FOLLOWS:

Section 1. Section 1.28.010 (Violations a misdemeanor or infraction) of the San Bruno Municipal Code is hereby amended in its entirety to read as follows (additions shown with double underline):

A. Except as provided in subsection B, any person violating any of the mandatory requirements of this code or failing to comply with any requirement of this code, or any other ordinance of the city, or any rule or regulation promulgated thereunder, shall be guilty of a misdemeanor. A person convicted of a misdemeanor under this code, unless specific provision is otherwise made, shall be punished by a fine of not less than one thousand dollars or by imprisonment in the county jail of not more than six months, or both.

B. Any person violating any of the mandatory requirements of Chapters 6.36, 7.04, 7.08,

7.12, 7.16, 7.20, 7.26, 7.28, 7.32(except for Section 7.32.020), 7.36, 7.44, 7.52, 9.04, 9.08 and

9.12 of this code, or failing to comply with any requirement thereof, or any rule or regulations promulgated thereunder, or any ordinance specifically providing that a violation thereof shall be an infraction, shall be guilty of an infraction. A person convicted of an infraction under this code, unless specific provision is otherwise made, shall be punished by:

1. A fine of not more than one hundred dollars for a first violation;

2. A fine not exceeding two hundred dollars for a second violation of such chapter within one year;

3. A fine not exceeding five hundred dollars for each additional violation of such chapter within one year.

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C. Any person violating any local building and safety codes determined to be an infraction is punishable by: (1) a fine not exceeding one hundred dollars for the first violation; (2) a fine not exceeding five hundred dollars for the second violation of the same local building code or safety code within one year; or (3) a fine not exceeding one thousand dollars for each additional violation of the same local building code or safety code within one year of the first violation.

Section 2. Section 7.16.150 (Parking in excess of time limits prohibited) of San Bruno Municipal Code Chapter 7.16 (Stopping, standing and parking) is hereby amended in its entirety to read as follows:

The City Council of the City of San Bruno, on the recommendation of the Chief of Police or their designee, may establish by resolution time limits for parking.

Section 3. A new Chapter 7.26 (Paid On and Off-Street Parking Areas) is hereby added to Title 7 (Vehicles and Traffic) of the San Bruno Municipal Code to read as follows:

7.26 PAID ON AND OFF-STREET PARKING AREAS

7.26.010 Purpose and intent.

The purpose and intent of this chapter is to establish provisions for paid parking on City owned or controlled on and off- street parking facilities.

7.26.020 Establishment of parking meter areas.

A. The City Council of the City of San Bruno, on the recommendation of the Chief of Police or their designee shall by resolution from time to time, establish parking meter areas for paid parking on City owned or controlled on and off- street parking facilities.

B. The regulation of vehicle parking by meter and the requirement for paid parking in parking meter areas shall become effective upon the installation of paid parking devices, as designated by the Chief of Police.

7.26.030 Establishment of range of paid parking rates, days and hours of paid parking enforcement, time limits, and methodology for periodic adjustment of paid parking rates for parking meter areas.

The City Council of the City of San Bruno, on the recommendation of the Chief of Police or their designee shall by resolution from time to time, establish the range of paid parking rates, days and hours of paid parking enforcement, and time limits for parking meter areas.

7.26.040 Payment required.

A. Whenever any vehicle shall be parked in a space that requires payment within a parking meter area, the owner, operator, manager, or driver of said vehicle shall upon entering said space, immediately initiate a paid parking session through a designated paid parking device.

B. It shall be unlawful to deposit or cause to be deposited in any paid parking device, any slug, device or metallic substitute for any coin of the United States, or for any person to deface, injure, tamper with, open or willfully break, destroy or impair the usefulness of any paid parking device.

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7.26.050 Unlawful meter parking.

No person shall cause, allow or permit any vehicle to remain parked in any space that requires payment within a parking meter area unless a paid parking session has been initiated or the paid parking session has commenced and has not expired.

7.26.060 Additional unlawful meter parking citation.

For each additional hour or portion thereof during which a vehicle is parked after the paid parking session has expired or is otherwise parked in violation of the provisions of section

7.26.050, the City may issue additional overtime parking citations.

7.26.070 Parking Meter Area Excess Time Limit Parking.

It shall be unlawful for the operator of any vehicle to stop, stand or park a vehicle in a paid parking space for longer than the posted parking limit for that space. After a vehicle exceeds the posted parking limit for a paid parking space on a street, the vehicle is prohibited from parking on the same block of that street for two hours. A block is defined as the portion of the street that runs from one intersection to the immediately following intersection. A vehicle parked in violation of this section is subject to additional citations as provided in section

7.26.060.

7.26.80 Closing of parking lots and removal of unlawfully parked vehicles It is unlawful for any person to cause, allow, permit or suffer any vehicle to be parked in any City owned or controlled off-street parking facility during the hours in which it is closed and the Chief of Police or their designee may remove a vehicle that is parked in violation of this section. All expenses for the removal and storage of any such vehicle shall be charged against the owner of said vehicle and said vehicle shall not be released until said charges have been fully paid.

7.26.090 Parking space use restrictions; presence and removal of personal property; penalties.

A. Paid parking spaces shall be indicated by painted lines or markings on the pavement. A vehicle that is parked in a paid parking space shall be parked within the lines or markings for such space.

B. All vehicles shall park in a single parking space, and shall not park across the lines or markings of that space or to allow any awning or "pop-out" of any motorhome, section of any travel trailer, or any portion of any motor vehicle to extend on or over any line or marking for the parking space, on or over the curb for the parking space, or onto any portion of any other parking space.

C. Parking spaces are intended for the exclusive use of motor vehicles. It shall be unlawful for any parking space not occupied by a motor vehicle to be blocked from motor vehicle use or otherwise occupied in whole or in part by any items of personal property. Any such unlawfully placed items are subject to removal and disposal in a manner consistent with law.

D. No person shall reserve, block or secure or attempt to reserve, block or secure an unoccupied paid parking space so as to prevent, inhibit or impair the space from being used for the immediate parking of a motor vehicle.

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San Bruno City CouncilOctober 24, 2023

San Bruno City Council
October 24, 2023