Cities Index.
Agenda packet

San Carlos City Council
June 27, 2022

Document
Agenda packet
Meeting
June 27, 2022
Body
San Carlos City Council
Pages
6
Original file
60.4 MB
Text extracted from the city's file for reading and search. Open the original on cityofsancarlos.primegov.com. That file is the official record.

Grades above the central part of the wall generally slope gently to the south and east at inclinations of about 5:1. Level grades above the wall at the northern and western/southern ends extend between 3 and 4-feet to existing, 2- to 3-foot high concrete landscape walls beyond. Below the wall, about 12-inches of level grade exists between the roadway’s concrete gutter pan and the base of the wall.

Exposed slopes at the failed section of wall are underlain by near-vertically bedded, very hard, and very strong Franciscan chert bedrock, which strikes nearly perpendicular to the face of the wall.

Locally, we noted evidence of up to about 1-foot of apparently silty/clayey backfill soil in a small wedge near the top of the wall. No significant evi dence of expansive soils or instability or native soil/rock materials was observed. A Site Plan, show ing the extent of the wall to be replaced, the extents of the failed portion, and a typical cross section is presented on Figure 2.

Regional Geology and Topography
The project site is located in the Coast Ranges geomorphic province of California, which is typified by generally northwest-trending ridges and intervening valleys formed as a result of movement along a group of northwest-trending fault systems, including the San Andreas Fault. The San Andreas Fault Zone effectively bisects San Mateo County in a northwesterly direction. East of the fault, bedrock geology is dominated by complex ly deformed and altered sedimentary, igneous, and metamorphic rock of the Jurassic-Cretaceous age (65 to 190-million years old) Franciscan Complex, which is locally overlain by geologically young alluvial and colluvial deposits, including Bay Mud. Geology west of the fault is dominated by Cretaceous granites of the Salinian block, which are locally overlain by younger sedimentary and lesser igneous rocks.

Regional geologic mapping
1 indicates that the project site is primarily underlain by chert commonly associated with the Franciscan Formation. It is described as white, green, red, and orange chert, in places interbedded with reddish −brown shale. Chert and shale commonly are rhythmically banded in thin layers, but chert also crops out in very thick layers. A surface trace of the inactive Belmont Hill Fault is mapped about 400-feet east of the site, passing on a north-northwesterly trend. A regional geologic map is shown on Figure 3.

Geologic Hazards Evaluation
The principal geologic hazard which could potentially affect the project site is strong seismic shaking. Other hazards, such as fault surface rupture, liquefaction, flooding, settlement, et cetera are not considered to have a significant impact to the current project. Geologic hazards, their impacts, and recommended measures are discussed below.

Seismic Shaking
The site will likely experience seismic ground shaking from future earthquakes in the San Francisco Bay Area. Earthquakes along several active faults in the region, as shown on Figure 4, could cause moderate to strong ground shaking at the site.

Deterministic Seismic Hazard Analysis (DSHA) predicts the intensity of earthquake ground motions by analyzing the characteristics of nearby faul ts, distance to the faults and rupture zones,

1 E.E. Brabb, et all. 1998. “Geology of the Onshore Part of San Mateo Coun ty, California: Derived from a Digital Database Open File 98-137” by United States Geological Survey. Map Scale 1:62500 BLD2021-00899

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earthquak
e magnitudes, earthquake durations, and site-specific geologic conditions. Empirical relations (Campbell and Borzognia, Chiou and Youngs, 2014) for the very stiff soil/soft rock (?)subsurface conditions were utilized to provide approximate estimates of median site peak ground accelerations (PGA). A summary of the principal active faults affecting the site, their closest distance, maximum moment magnitude, probable median PGAs, and 84 th Percentile PGA which an
earthquake on the fault could generate at the site are shown in Table 1 Table 1 – Deterministic Peak Ground Accelerations for Active Faults Fault
Moment
Magnitude for
Characteristic
Earthquake
Closest
Estimated
Distance (km)(1)
Median Peak
Ground
Acceleration (g)(2)
Median PGA
+1 Std Dev (g)(2)
San Andreas 8.0 5.2 0.47 0.85
San Gregorio 7.4 18.1 0.22 0.39
Hayward 7.3 24.5 0.17 0.30
Monte Vista-
Shannon 6.4 14.1 0.18 0.32
Cascade 6.7 18.9 0.16 0.29
(1) Estimated using CalTrans Google Earth Faul t Database (2013), accessed on September 22, 2020.
(2)
Estimated using Campbell & Bozorgni a, and Chiou & Youngs 2014 NGA models using Vs30=560 m/s.

The calculated bedrock accelerations should only be considered as reasonable estimates. Many factors (soil conditions, orientation to the fault, etc.) can influence the actual ground surface accelerations.

Ground shaking can result in structural failure and collapse of structures or cause non-structural building elements, such as light fixtures, shelves, cornices, etc., to fall, presenting a hazard to building occupants and contents. Compliance with provisions of the California Building Code (CBC) should result in structures that do not collapse in an earthquake. Damage may still occur, and hazards associated with falling objects or non-structural building elements will remain.

The potential for strong seismic shaking at the project site is high. Due to proximity and/or historic seismic activity, the San Andreas, San Gregorio, and Monte Vista-Shannon Faults present the highest potential for ground shaking. The significant adverse impact associated with strong seismic shaking is potential damage to structures and improvements.

Evaluation: Less than significant with mitigation.

Mitigation: Mitigation measures should include designing the improvements and structures in accordance with the most recent (2019) version of the California Building Code.

The new wall should be designed in consideration of seismic surcharge loads.

Recommended CBC seismic coefficients and spectral accelerations are provided in the Seismic Design section of this report.

Conclusions
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Based
on our observations, we judge that wall failure is likely the result of a combination of factors, primarily age, a lack of internal reinforcement, and a lack of adequate drainage provisions. Several options may be considered for retaining wall replacement, depending on desired aesthetics and level of cost.

We understand that on a preliminary basis, the City is interested in lowering the effective wall height via excavation above the wall to create steeper back-slopes. Note that this approach is generally feasible from a geotechnical standpoint, and may be combined with any of the following structural wall options as a means of reducing the required retaining wall height. For design purposes, permanent slopes at the site should be inclined no steeper than 1:1 (horizontal:vertical), and new surface drainage (concrete ditch or earthen swale) should be provided at the back of the wall.

Detailed discussion of each structural wall option is provided in the following sections OPTION 1 – SOLDIER PILE AND TIMBER LAGGING RETAINING WALL For a timber lagging wall, drilled pier shafts would be drilled in front of the existing wall (or in-line, if the existing wall is demolished entirely) and fitted with steel H-beams. Pressure-treated timber would be placed between the H-beams, and the narrow void between the new wall and the existing wall or cut slope would be filled with drainage materials and backfill. Advantages to this option include the ability to construct such a wall in a “modular” fashion, which may allow for phased implementation if the cost of replacing the entire wall at once is of concern. Provided that steel H-beam elements are appropriately corrosion-protected, this wall should provide a reasonable service life of at least 40- to 50-years or more, with maintenance generally limited to replacement of timber lagging elements as needed due to age/rot on anticipated 15 to 30-year intervals.

The primary disadvantage to this option is the potential for time-consuming and expensive hard rock drilling to achieve the necessary pier embedments, especially if the maximum wall height is not reduced. A soldier-pile and timber lagging retaining wall is expected to cost on the order of $150 per square foot based on bids collected over the last several years. Assuming replacement of the entire 150-foot section (and based on an average retained height of 5-feet), we anticipate this option would cost on the order of $100,000 to $125,000 to construct, depending on ultimate wall height and attendant required pier depths.

OPTION 2 – REINFORCED CONCRETE RETAINING WALL
A reinforced concrete wall could also be considered. Concrete walls could be supported on a shallow footing foundation, thereby omitting the drilling cost associated with timber walls. However, concrete walls are more labor-intensive due to the need for construction of forms and steel rebar reinforcement. Excavation would need to extend into the roadway to accommodate the retaining wall footing, thereby necessitating ancillary replacement of the concrete gutter pan and disturbed asphalt areas. Concrete walls may generally be provided with a variety of aesthetic finishes if desired. Provided that quality materials are used and sufficient concrete cover over rebar is provided, concrete walls may be expected to provide a reasonable service life of 40 to 50 years.

Costs are expected to be slightly higher than a soldier-pile wall, on the order of about $200 per square foot. Assuming replacement of the entire 150-foot section (and based on an average retained height of 5-feet), we anticipate this option would cost on the order of $150,000 to construct.

OPTION 3 – SOIL NAIL AND SHOTCRETE RETAINING WALL
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This option would include drilling sub-horizontal tiebacks (soil nails) into the exposed chert cut slope (or through the remaining portions of the existing wall facing), then filling drilled holes with grouted, corrosion-protected rebar. These soil nails are then structurally connected to a rebar wall facing and shallow footing, and geocomposite drainage panels are applied to the back of the wall prior to shotcrete placement.

This option could be advantageous in that soil-nail drilling is typically very efficient in hard rock.

Footing dimensions would likely be reduced versus a “traditional” cantilevered retaining wall, and as such may require less disturbance to the gutter pan and roadway. This option is judged especially advantageous in the event wall heights cannot be reduced. This option could be implemented in phases if needed, and could also be provided with a variety of textures and aesthetic finishes. As with Option #1, a soil nail and shotcrete retaining wall is expected to cost on the order of $150 per square foot based on bids collected over the last several years. Assuming replacement of the entire 150-foot section (and based on an average retained height of 5-feet), we anticipate this option would cost on the order of $100,000 to construct.

OPTION 4 – GRADE SLOPE AND OMIT OR SHORTEN WALL
This option would entail excavating existing chert bedrock to lay the slope back to an acceptable permanent inclination. For planning purposes, we recommend that permanent slopes be designed no steeper than 1:1. Depending on the limits of grading at the top of the slope, this option could be designed to completely omit the retaining wall, or could be used in conjunction with a shorter soldier pile or reinforced concrete wall.

This option may in advantageous in that it would omit or lessen costs associated with retaining wall construction. However, as not ed, the bedrock underlying the site is very hard, and special excavation techniques and equipment, such as medium to heavy excavators equipped with jackhammers or hoe-rams, could be required to complete the excavation. Excavation spoils will need to be offhauled and disposed of. Other non-geotechnical considerations may include the need for easements or other arrangements if grading work is proposed on private property, and safety of creating a steep slope adjacent to the private yard.

Recommendations
Based on our evaluation, we judge that Option #3 (Soil Nail and Shotcrete Retaining Wall) is likely the most cost-effective option if the planned wall height will remain unchanged. If grading work is performed to reduce the effective required wall height, then Option 2 is likely the most cost-effective.

Note that the extents of the public right-of-way and the City’s ability to perform work on private property may impact the feasibility of laying back the slope.

We are available to consult with you to assist in selection of the “preferred” retaining wall option, if desired. As discussed above, we anticipate performing supplemental calculations to design the new wall and provide construction details and technical specifications once the “preferred” option has been identified.

We trust that this letter contains the information you require at this time. Please do not hesitate to contact us of there are any questions or concerns.

Very truly yours,

MILLER PACIFIC ENGINEERING GROUP
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Mike Jewett
Engineering Geologist #2610
(Expires 1/31/21)
Attachments: Figures 1-4
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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement REFERENCE: Google Earth, 2019
SITE LOCATIONN.T.S.

NORTH
SITE
FIGURE
Drawn
Checked
Project No. Date: 9/14/2020
504 Redwood Blvd.Suite 220Novato, CA 94947T 415 / 382-3444F 415 / 382-3450 www.millerpac.comFILENAME: 1465.095 Standard Figures.dwgA CALIFORNIA CORPORATION, © 2020, ALL RIGHTS RESERVED 1 SITE LOCATION MAP447 Hillcrest RoadSan Carlos, California 1465.095
ZMS
SITE COORDINATESLAT. 37.5029°LON. -122.2691°
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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement A
A'
Existing Wall
Gutter Pan
Collapsed Section
Existing Stairs

SITE PLAN

AA' TYPICAL CROSS SECTION
DrawnChecked
Designed
Project No.Date: 8/3/2016FIGURE
504 Redwood Blvd.Suite 220Novato, CA 94947T 415 / 382-3444F 415 / 382-3450www.millerpac.comA CALIFORNIA CORPORATION, © 2016, ALL RIGHTS RESERVED FILE: 1465.095 Standard Figures.dwg
447 Hillcrest RoadSan Carlos, California1465.095

SITE PLAN
ZMSZMS
MFJ2
SCALE0102040 FEET
N
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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement fs
fg
Belmont Hill Fault

REGIONAL GEOLOGIC MAP
SITE
NORTH
FIGURE
Drawn
Checked
Project No. Date: 9/14/2020
504 Redwood Blvd.Suite 220Novato, CA 94947T 415 / 382-3444F 415 / 382-3450 www.millerpac.comFILENAME: 1465.095 Standard Figures.dwgA CALIFORNIA CORPORATION, © 2020, ALL RIGHTS RESERVED 3 REGIONAL GEOLOGIC MAP447 Hillcrest RoadSan Carlos, California 1465.095
ZMS
Sandstone - Greenish gray to buff, fine to coarse−grainedsandstone (graywacke), with interbedded siltstone andshale.

Greenstone - Dark green to red altered basaltic rocks,including flows, pillow lavas, breccias, tuff breccias, tuffs,and minor related intrusive rocks, in unknown proportions.

Chert - White, green, red, and orange chert, in placesinterbedded with reddish−brown shale. Chert and shalecommonly are rhythmically banded in thin layers, but chertalso crops out in very thick layers.

Geologic Contact: Depositional or intrusive Contact,dashed where approximate, dotted where concealed Fault: Dashed where approximate, dashed where inferred,dotted where concealed Artificial Fill - Loose to very well consolidated gravel, sand,silt, clay, rock fragments, organic matter, and man−madedebris in various combinations.

Alluvial Fan and Fluvial Deposits − Alluvial fan deposits arebrown or tan, medium dense to dense, gravely sand or sandygravel that generally grades upward to sandy or silty clay.

Alluvial Fan and Fluvial Deposits - Brown dense gravely andclayey sand or clayey gravel that fines upward to sandy clay.These deposits display variable sorting and are located alongmost stream channels in the county.They are distinguishedfrom younger alluvial fans and fluvial deposits by highertopographic position, greater degree of dissection, andstronger soil profile development.

LEGEND
Reference: E.E. Brabb, et all. 1998. “Geology of the Onshore Part of San Mateo County, California: Derived from a Digital Database Open File98-137” by United States Geological Survey. Map Scale 1:62500 BLD2021-00899

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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement SCALE
0 12.525 50 MILES
SITE
25 MILES
50 MILES
NORTH
FIGURE
Drawn
Checked
Project No. Date: 9/14/2020
504 Redwood Blvd.Suite 220Novato, CA 94947T 415 / 382-3444F 415 / 382-3450 www.millerpac.comFILENAME: 1465.095 Standard Figures.dwgA CALIFORNIA CORPORATION, © 2020, ALL RIGHTS RESERVED 4 ACTIVE FAULT MAP447 Hillcrest RoadSan Carlos, California 1465.095
ZMS
SITE COORDINATESLAT. 37.5029°LON. -122.2691°
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APPENDIX C

STRUCTURAL DESIGN CALCULATIONS

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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement

STRUCTURAL DESIGN CALCULATIONS

SOIL NAIL WALL FOR WALL STABILIZATION
447 Hillcrest Road
San Carlos, CALIFORNIA 94070

Prepared for:

Bellecci & Associates, Inc.
2290 Diamond Boulevard, Ste. 100
Concord, California 94520

Project No. 1465.095

October 19, 2021

Prepared by:

MILLER PACIFIC ENGINEERING GROUP REVIEWED BY

Ronald Burgess Ben Pappas
Geotechnical Engineer No. 2786
(Expires 9/30/23)

Reviewed for Code Compliance
CSG CONSULTANTS, INC.
02/04/2022
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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement

October 2021 1 Miller Pacific Engineering Group
3 Design Summary and Calculations

To: Mr. Robert Broestl, P.E. Project: 447 Hillcrest Road Soil Nail Wall From: Ben Pappas, GE cc: Mr. Manny Abucay, P.E.

Date: September 30, 2021 Job No.: 1465.095
Subject: Design Summary for Soil Nail Wall

Revision Log
Revision No. Date Revision Description
0 October 19, 2021 Issued for 100% Review

Attachments
Attachment
1 Design Calculations SNAIL output (54 Pages)
2 Technical Specifications Sections 2210, 2286, and 3360 (16 Pages) 3 100% Plans and Details Sheets 1 through 5
4 Geotechnical Evaluation Letter dated 9/24/2020 (10 Pages)

Mike Jewett Ben Pappas
Engineering Geologist No. 2610 Geotechnical Engineer No. 2789 (Expires 1/31/23) (Expires 9/30/22)
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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement 447 Hillcrest Road, San Carlos Design Summary for Soil Nail Wall October 2021 2 Miller Pacific Engineering Group

1.0 Introduction
This technical memorandum summarizes Miller Pacific Engineering Group’s engineering approach and design calculations for the new soil nail wall planned at 447 Hillcrest Road in San Carlos, California. The new concrete retaining wall will be approximately 55 feet long and up to about 9 feet tall. The purpose of the new wall is to retain a steep cut that was formerly supported by an unreinforced grouted -rock wall that has failed. We previously performed a Geotechnical Evaluation for the project, as summarized in our letter report dated September 24, 2020. The new soil nail wall and associated details are shown on the Design Drawings included in Appendix A.

2.0 Geotechnical Design Criteria
We previously performed a site reconnaissance to observe existing conditions and develop conceptual options for wall design and construction, as summarized in our Geotechnical Evaluation for the project, as summarized in our letter report dated September 24, 2020. As noted therein, site observations indicate that the site is underlain by Franciscan chert bedrock, which is typically hard, strong, and bedded near-vertically. Minor sandy to clayey residual soil and wall backfill overlying the chert was observed to be typically less than 1- foot thick. Based on our observations, we conservatively modelled the retained materials (chert and minor overlying soil) with a unit weight of 130 pcf, a friction angle of 30 degrees, and a cohesion of 200 psf. The horizontal seismic coefficient for the site is 0.47.

3.0 Calculations
Our calculations included analyzing wall sections which are generally representative of the maximum loading conditions that are anticipated along the wall alignment. The maximum wall height of 9 -feet, intermediate wall height s of 7-feet, 5-feet, 4-feet, 3-feet, and 2 -feet were the considered scenarios. Our calculations were performed in general accordance with the guidelines outlined in the FHWA Soil Nail Wall Reference Manual (FHWA, 2015). We analyzed the internal stability of the soil nail wall using the computer software Snail developed by Caltrans (Caltrans, 2015). The soil nail wall was checked under static and seismic loading conditions. The horizontal seismic coefficient used in our analysis was calculated through deterministic seismic hazard analysis for a latitude/longitude of 37.50°/-122.27° to be 0.47 g.

The calculated maximum demand for the soil nails within the wall was 11.7 kips, which equates to 14.8 ksi within the soil nail bar , including resistance factors within the SNAIL program. We calculated this demand in the lowest factor of safety failure conditions during seismic conditions on the soil nail wall. The planned soil nails are to have a strength of 75 ksi. See the attached details on the outputs for the various loading cases and calculation details.

4.0 References
Caltrans, “Snail” Soil Nail Wall Design Software, 2015.

Federal Highway Administration, Soil Nail Walls Reference Manual (FHWA GEC 007), Publication No. FHWA-NHI-14-007, February, 2015.

Miller Pacific Engineering Group (2020), “Geotechnical Evaluation, Retaining Wall Replacement, 447 Hillcrest Road, San Carlos, California”, dated September 24, 2020.

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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL.snz
Run Date: 09/24/21
Run Time: 16:08:07

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 9.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 2

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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 9.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Temporary

Factor of Safety:

Minimum: 2.58
Found at Search Point: 3
Found at Grid Point: 54

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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 9.1 kips Allowable Facing Resistance, F_allowable (Entered): 25.6 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 9.1 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 3.17 1.00 81.87 6.36 87.88 2.70 1 16.2 Pullout 2 17.7 Pullout

2 2.72 5.90 50.67 9.31 90.00 1.80 1 7.6 Pullout 2 16.0 Pullout

** 3 2.58 10.80 36.87 13.50 -90.00 0.90 1 2.8 Pullout 2 15.1 Pullout

4 2.78 15.70 29.82 18.10 0.00 0.00 1 0.0 Pullout 2 14.4 Pullout

5 3.36 20.60 23.60 22.48 0.00 0.00 1 0.0 Pullout 2 13.7 Pullout

6 3.97 25.50 19.44 27.04 0.00 0.00 1 0.0 Pullout 2 13.1 Pullout

7 4.58 30.40 16.49 31.70 0.00 0.00 1 0.0 Pullout 2 12.6 Pullout

8 5.12 35.30 0.00 3.53 15.82 33.02 1 0.0 Pullout 2 8.7 Pullout

9 5.65 40.20 0.00 4.02 13.97 37.28 1 0.0 Pullout 2 8.0 Pullout

10 6.18 45.10 0.00 4.51 12.50 41.58 1 0.0 Pullout 2 7.5 Pullout

11 6.71 50.00 0.00 5.00 11.31 45.89 1 0.0 Pullout 2 7.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL.snz
Run Date: 09/24/21
Run Time: 16:08:31

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 9.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 2

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7.h.2
Packet Pg. 659
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 9.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Seismic

Factor of Safety:

Minimum: 1.15
Found at Search Point: 3
Found at Grid Point: 51

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 660
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 11.7 kips Allowable Facing Resistance, F_allowable (Entered): 17.5 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 11.7 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 2.99 1.00 81.87 6.36 87.88 2.70 1 21.6 Pullout 2 22.9 Facing

2 1.66 5.90 42.47 8.00 90.00 3.60 1 7.8 Pullout 2 20.7 Pullout

** 3 1.15 10.80 30.26 12.50 -90.00 2.70 1 0.0 Pullout 2 19.3 Pullout

4 1.19 15.70 24.64 17.27 -90.00 1.80 1 0.0 Pullout 2 18.4 Pullout

5 1.25 20.60 19.27 21.82 90.00 1.80 1 0.0 Pullout 2 17.4 Pullout

6 1.31 25.50 15.77 26.50 -90.00 1.80 1 0.0 Pullout 2 16.6 Pullout

7 1.36 30.40 13.32 31.24 90.00 1.80 1 0.0 Pullout 2 15.9 Pullout

8 1.40 35.30 11.53 36.03 90.00 1.80 1 0.0 Pullout 2 15.3 Pullout

9 1.43 40.20 10.15 40.84 90.00 1.80 1 0.0 Pullout 2 14.9 Pullout

10 1.45 45.10 0.00 4.51 12.50 41.58 1 0.0 Pullout 2 10.0 Pullout

11 1.47 50.00 5.14 30.12 17.48 20.97 1 0.0 Pullout 2 12.5 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 661
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL.snz
Run Date: 09/24/21
Run Time: 16:07:06

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 9.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 2

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 662
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 9.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Permanent

Factor of Safety:

Minimum: 2.58
Found at Search Point: 3
Found at Grid Point: 54

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 663
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 9.1 kips Allowable Facing Resistance, F_allowable (Entered): 12.8 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 9.1 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 3.15 1.00 81.87 6.36 87.88 2.70 1 16.2 Pullout 2 16.7 Facing

2 2.72 5.90 50.67 9.31 90.00 1.80 1 7.6 Pullout 2 16.0 Pullout

** 3 2.58 10.80 36.87 13.50 -90.00 0.90 1 2.8 Pullout 2 15.1 Pullout

4 2.78 15.70 29.82 18.10 0.00 0.00 1 0.0 Pullout 2 14.4 Pullout

5 3.36 20.60 23.60 22.48 0.00 0.00 1 0.0 Pullout 2 13.7 Pullout

6 3.97 25.50 19.44 27.04 0.00 0.00 1 0.0 Pullout 2 13.1 Pullout

7 4.58 30.40 16.49 31.70 0.00 0.00 1 0.0 Pullout 2 12.6 Pullout

8 5.12 35.30 0.00 3.53 15.82 33.02 1 0.0 Pullout 2 8.7 Pullout

9 5.65 40.20 0.00 4.02 13.97 37.28 1 0.0 Pullout 2 8.0 Pullout

10 6.18 45.10 0.00 4.51 12.50 41.58 1 0.0 Pullout 2 7.5 Pullout

11 6.71 50.00 0.00 5.00 11.31 45.89 1 0.0 Pullout 2 7.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 664
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL.snz
Run Date: 09/24/21
Run Time: 16:18:31

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 7.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 2

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 665
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 6.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 4.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Temporary

Factor of Safety:

Minimum: 2.81
Found at Search Point: 2
Found at Grid Point: 51

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 666
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 5.6 kips Allowable Facing Resistance, F_allowable (Entered): 25.6 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 5.6 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 3.50 1.00 79.59 4.98 87.27 2.10 1 10.2 Pullout 2 11.5 Pullout

** 2 2.81 5.90 39.71 7.67 90.00 2.10 1 1.6 Pullout 2 9.2 Pullout

3 2.85 10.80 32.95 12.87 0.00 0.00 1 0.0 Pullout 2 8.7 Pullout

4 3.56 15.70 24.03 17.19 0.00 0.00 1 0.0 Pullout 2 7.7 Pullout

5 4.20 20.60 0.00 4.12 23.01 17.91 1 0.0 Pullout 2 2.3 Pullout

6 4.71 25.50 0.00 5.10 18.94 21.57 1 0.0 Pullout 2 1.0 Pullout

7 5.36 30.40 0.00 6.08 16.06 25.31 1 0.0 Pullout 2 0.4 Pullout

8 6.11 35.30 0.00 7.06 13.92 29.09 1 0.0 Pullout 2 0.4 Pullout

9 6.85 40.20 0.00 4.02 10.95 36.85 1 0.0 Pullout 2 1.8 Pullout

10 7.49 45.10 0.00 4.51 9.78 41.19 1 0.0 Pullout 2 1.3 Pullout

11 8.12 50.00 0.00 5.00 8.84 45.54 1 0.0 Pullout 2 0.9 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 667
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL.snz
Run Date: 09/24/21
Run Time: 16:18:06

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 7.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 2

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 668
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 6.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 4.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Seismic

Factor of Safety:

Minimum: 1.27
Found at Search Point: 3
Found at Grid Point: 51

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 669
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 6.3 kips Allowable Facing Resistance, F_allowable (Entered): 17.5 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 6.3 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 3.28 1.00 79.59 4.98 87.27 2.10 1 13.6 Pullout 2 15.4 Pullout

2 1.33 5.90 30.68 6.86 90.00 3.50 1 0.0 Pullout 2 11.3 Pullout

** 3 1.27 10.80 24.40 11.86 90.00 2.10 1 0.0 Pullout 2 10.3 Pullout

4 1.34 15.70 17.33 16.45 90.00 2.10 1 0.0 Pullout 2 8.9 Pullout

5 1.40 20.60 0.00 6.18 25.89 16.03 1 0.0 Pullout 2 0.5 Pullout

6 1.43 25.50 0.00 5.10 18.94 21.57 1 0.0 Pullout 2 1.3 Pullout

7 1.46 30.40 0.00 6.08 16.06 25.31 1 0.0 Pullout 2 0.5 Pullout

8 1.50 35.30 0.00 7.06 13.92 29.09 1 0.0 Pullout 2 0.5 Pullout

9 1.53 40.20 0.00 16.08 16.18 25.12 1 0.0 Pullout 2 0.5 Pullout

10 1.56 45.10 0.00 22.55 17.25 23.61 1 0.0 Pullout 2 0.5 Pullout

11 1.57 50.00 0.00 25.00 15.64 25.96 1 0.0 Pullout 2 0.5 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 670
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL.snz
Run Date: 09/24/21
Run Time: 16:18:51

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 7.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 2

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 671
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 6.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 4.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Permanent

Factor of Safety:

Minimum: 2.81
Found at Search Point: 2
Found at Grid Point: 51

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 672
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 5.6 kips Allowable Facing Resistance, F_allowable (Entered): 12.8 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 5.6 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 3.50 1.00 79.59 4.98 87.27 2.10 1 10.2 Pullout 2 11.5 Pullout

** 2 2.81 5.90 39.71 7.67 90.00 2.10 1 1.6 Pullout 2 9.2 Pullout

3 2.85 10.80 32.95 12.87 0.00 0.00 1 0.0 Pullout 2 8.7 Pullout

4 3.56 15.70 24.03 17.19 0.00 0.00 1 0.0 Pullout 2 7.7 Pullout

5 4.20 20.60 0.00 4.12 23.01 17.91 1 0.0 Pullout 2 2.3 Pullout

6 4.71 25.50 0.00 5.10 18.94 21.57 1 0.0 Pullout 2 1.0 Pullout

7 5.36 30.40 0.00 6.08 16.06 25.31 1 0.0 Pullout 2 0.4 Pullout

8 6.11 35.30 0.00 7.06 13.92 29.09 1 0.0 Pullout 2 0.4 Pullout

9 6.85 40.20 0.00 4.02 10.95 36.85 1 0.0 Pullout 2 1.8 Pullout

10 7.49 45.10 0.00 4.51 9.78 41.19 1 0.0 Pullout 2 1.3 Pullout

11 8.12 50.00 0.00 5.00 8.84 45.54 1 0.0 Pullout 2 0.9 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 673
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 5-FT.snz
Run Date: 10/18/21
Run Time: 13:55:30

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 5.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 674
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 7.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Temporary

Factor of Safety:

Minimum: 3.16
Found at Search Point: 1
Found at Grid Point: 47

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 675
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 7.4 kips Allowable Facing Resistance, F_allowable (Entered): 25.6 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 7.4 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ ** 1 3.16 1.00 73.30 3.13 87.14 2.00 1 12.2 Pullout

2 3.68 5.90 25.84 4.59 59.46 3.48 1 5.1 Pullout

3 3.65 10.80 13.03 6.65 39.01 5.56 1 0.1 Pullout

4 4.18 15.70 13.43 6.46 20.38 10.05 1 0.0 Pullout

5 5.06 20.60 13.64 21.20 0.00 0.00 1 0.0 Pullout

6 6.20 25.50 11.09 25.99 0.00 0.00 1 0.0 Pullout

7 7.35 30.40 9.34 30.81 0.00 0.00 1 0.0 Pullout

8 8.51 35.30 8.06 35.65 0.00 0.00 1 0.0 Pullout

9 9.67 40.20 7.09 40.51 0.00 0.00 1 0.0 Pullout

10 10.83 45.10 6.33 45.38 0.00 0.00 1 0.0 Pullout

11 11.99 50.00 5.71 50.25 0.00 0.00 1 0.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 676
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 5-FT.snz
Run Date: 10/18/21
Run Time: 13:54:11

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 5.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 677
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 7.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Seismic

Factor of Safety:

Minimum: 1.32
Found at Search Point: 3
Found at Grid Point: 44

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 678
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.0 kips Allowable Facing Resistance, F_allowable (Entered): 17.5 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.0 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 2.80 1.00 73.30 3.13 87.14 2.00 1 16.3 Pullout

2 1.33 5.90 18.73 6.23 90.00 3.00 1 2.8 Pullout

** 3 1.32 10.80 13.03 11.09 90.00 2.50 1 0.0 Pullout

4 1.45 15.70 12.57 16.09 90.00 1.50 1 0.0 Pullout

5 1.58 20.60 9.64 20.90 -90.00 1.50 1 0.0 Pullout

6 1.67 25.50 6.71 25.68 90.00 2.00 1 0.0 Pullout

7 1.74 30.40 5.64 30.55 90.00 2.00 1 0.0 Pullout

8 1.77 35.30 2.32 24.73 20.69 11.32 1 0.0 Pullout

9 1.79 40.20 0.00 28.14 22.52 13.06 1 0.0 Pullout

10 1.80 45.10 0.00 31.57 20.28 14.42 1 0.0 Pullout

11 1.81 50.00 0.00 35.00 18.44 15.81 1 0.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 679
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 5-FT.snz
Run Date: 10/18/21
Run Time: 13:55:50

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 5.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 680
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 7.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Permanent

Factor of Safety:

Minimum: 3.16
Found at Search Point: 1
Found at Grid Point: 47

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 681
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 7.4 kips Allowable Facing Resistance, F_allowable (Entered): 12.8 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 7.4 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ ** 1 3.16 1.00 73.30 3.13 87.14 2.00 1 12.2 Pullout

2 3.68 5.90 25.84 4.59 59.46 3.48 1 5.1 Pullout

3 3.65 10.80 13.03 6.65 39.01 5.56 1 0.1 Pullout

4 4.18 15.70 13.43 6.46 20.38 10.05 1 0.0 Pullout

5 5.06 20.60 13.64 21.20 0.00 0.00 1 0.0 Pullout

6 6.20 25.50 11.09 25.99 0.00 0.00 1 0.0 Pullout

7 7.35 30.40 9.34 30.81 0.00 0.00 1 0.0 Pullout

8 8.51 35.30 8.06 35.65 0.00 0.00 1 0.0 Pullout

9 9.67 40.20 7.09 40.51 0.00 0.00 1 0.0 Pullout

10 10.83 45.10 6.33 45.38 0.00 0.00 1 0.0 Pullout

11 11.99 50.00 5.71 50.25 0.00 0.00 1 0.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 682
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 5-FT.snz
Run Date: 10/18/21
Run Time: 14:01:15

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 4.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 683
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 4.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Temporary

Factor of Safety:

Minimum: 3.23
Found at Search Point: 2
Found at Grid Point: 48

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 684
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.2 kips Allowable Facing Resistance, F_allowable (Entered): 25.6 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.2 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 3.88 1.00 65.77 2.19 87.14 2.00 1 6.2 Pullout

** 2 3.23 5.90 22.14 6.37 -90.00 1.60 1 0.3 Pullout

3 3.92 10.80 20.32 11.52 0.00 0.00 1 0.0 Pullout

4 5.48 15.70 14.29 16.20 0.00 0.00 1 0.0 Pullout

5 7.08 20.60 10.99 20.98 0.00 0.00 1 0.0 Pullout

6 8.71 25.50 8.92 25.81 0.00 0.00 1 0.0 Pullout

7 10.34 30.40 7.50 30.66 0.00 0.00 1 0.0 Pullout

8 11.97 35.30 6.46 35.53 0.00 0.00 1 0.0 Pullout

9 13.61 40.20 5.68 40.40 0.00 0.00 1 0.0 Pullout

10 15.25 45.10 5.07 45.28 0.00 0.00 1 0.0 Pullout

11 16.89 50.00 4.57 50.16 0.00 0.00 1 0.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 685
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 5-FT.snz
Run Date: 10/18/21
Run Time: 14:00:35

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 4.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 686
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 4.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Seismic

Factor of Safety:

Minimum: 1.28
Found at Search Point: 2
Found at Grid Point: 44

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 687
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.0 kips Allowable Facing Resistance, F_allowable (Entered): 17.5 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.0 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 3.18 1.00 65.77 2.19 87.14 2.00 1 8.2 Pullout

** 2 1.28 5.90 18.73 6.23 -90.00 2.00 1 0.0 Pullout

3 1.55 10.80 14.53 11.16 90.00 1.20 1 0.0 Pullout

4 1.75 15.70 10.11 15.95 90.00 1.20 1 0.0 Pullout

5 1.87 20.60 5.55 20.70 90.00 2.00 1 0.0 Pullout

6 1.94 25.50 3.59 25.55 90.00 2.40 1 0.0 Pullout

7 1.96 30.40 0.00 21.28 23.68 9.96 1 0.0 Pullout

8 1.98 35.30 0.00 24.71 20.69 11.32 1 0.0 Pullout

9 1.99 40.20 0.00 32.16 26.45 8.98 1 0.0 Pullout

10 1.99 45.10 0.00 36.08 23.92 9.87 1 0.0 Pullout

11 2.00 50.00 0.00 40.00 21.80 10.77 1 0.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 688
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 5-FT.snz
Run Date: 10/18/21
Run Time: 14:01:33

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 4.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 689
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 4.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Permanent

Factor of Safety:

Minimum: 3.23
Found at Search Point: 2
Found at Grid Point: 48

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 690
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.2 kips Allowable Facing Resistance, F_allowable (Entered): 12.8 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.2 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 3.88 1.00 65.77 2.19 87.14 2.00 1 6.2 Pullout

** 2 3.23 5.90 22.14 6.37 -90.00 1.60 1 0.3 Pullout

3 3.92 10.80 20.32 11.52 0.00 0.00 1 0.0 Pullout

4 5.48 15.70 14.29 16.20 0.00 0.00 1 0.0 Pullout

5 7.08 20.60 10.99 20.98 0.00 0.00 1 0.0 Pullout

6 8.71 25.50 8.92 25.81 0.00 0.00 1 0.0 Pullout

7 10.34 30.40 7.50 30.66 0.00 0.00 1 0.0 Pullout

8 11.97 35.30 6.46 35.53 0.00 0.00 1 0.0 Pullout

9 13.61 40.20 5.68 40.40 0.00 0.00 1 0.0 Pullout

10 15.25 45.10 5.07 45.28 0.00 0.00 1 0.0 Pullout

11 16.89 50.00 4.57 50.16 0.00 0.00 1 0.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 691
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 5-FT.snz
Run Date: 10/18/21
Run Time: 13:58:30

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 3.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 692
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 3.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Temporary

Factor of Safety:

Minimum: 4.72
Found at Search Point: 2
Found at Grid Point: 29

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 693
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.0 kips Allowable Facing Resistance, F_allowable (Entered): 25.6 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.0 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 5.28 1.00 53.13 1.50 86.82 1.80 1 4.2 Pullout

** 2 4.72 5.90 14.26 3.65 41.66 3.16 1 0.1 Pullout

3 6.29 10.80 14.04 11.13 -90.00 0.30 1 0.0 Pullout

4 8.58 15.70 10.82 15.98 0.00 0.00 1 0.0 Pullout

5 11.16 20.60 8.29 20.82 0.00 0.00 1 0.0 Pullout

6 13.75 25.50 6.71 25.68 0.00 0.00 1 0.0 Pullout

7 16.34 30.40 5.64 30.55 0.00 0.00 1 0.0 Pullout

8 18.95 35.30 4.86 35.43 0.00 0.00 1 0.0 Pullout

9 21.56 40.20 4.27 40.31 0.00 0.00 1 0.0 Pullout

10 24.17 45.10 3.81 45.20 0.00 0.00 1 0.0 Pullout

11 26.78 50.00 3.43 50.09 0.00 0.00 1 0.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 694
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 5-FT.snz
Run Date: 10/18/21
Run Time: 13:59:08

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 3.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 695
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 3.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Seismic

Factor of Safety:

Minimum: 1.70
Found at Search Point: 2
Found at Grid Point: 44

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 696
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.0 kips Allowable Facing Resistance, F_allowable (Entered): 17.5 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.0 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 4.03 1.00 53.13 1.50 86.82 1.80 1 5.6 Pullout

** 2 1.70 5.90 14.26 6.09 -90.00 1.50 1 0.1 Pullout

3 2.00 10.80 9.46 10.95 -90.00 1.20 1 0.0 Pullout

4 2.17 15.70 4.37 15.75 -90.00 1.80 1 0.0 Pullout

5 2.25 20.60 2.50 20.62 -90.00 2.10 1 0.0 Pullout

6 2.27 25.50 0.00 17.85 21.41 8.22 1 0.0 Pullout

7 2.28 30.40 0.00 24.32 26.26 6.78 1 0.0 Pullout

8 2.28 35.30 0.00 28.24 23.02 7.67 1 0.0 Pullout

9 2.29 40.20 0.00 32.16 20.46 8.58 1 0.0 Pullout

10 2.30 45.10 0.00 36.08 18.40 9.51 1 0.0 Pullout

11 2.30 50.00 0.00 45.00 30.96 5.83 1 0.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 697
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 5-FT.snz
Run Date: 10/18/21
Run Time: 13:58:48

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 3.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 698
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 3.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Permanent

Factor of Safety:

Minimum: 4.72
Found at Search Point: 2
Found at Grid Point: 29

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 699
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.0 kips Allowable Facing Resistance, F_allowable (Entered): 12.8 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.0 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ 1 5.28 1.00 53.13 1.50 86.82 1.80 1 4.2 Pullout

** 2 4.72 5.90 14.26 3.65 41.66 3.16 1 0.1 Pullout

3 6.29 10.80 14.04 11.13 -90.00 0.30 1 0.0 Pullout

4 8.58 15.70 10.82 15.98 0.00 0.00 1 0.0 Pullout

5 11.16 20.60 8.29 20.82 0.00 0.00 1 0.0 Pullout

6 13.75 25.50 6.71 25.68 0.00 0.00 1 0.0 Pullout

7 16.34 30.40 5.64 30.55 0.00 0.00 1 0.0 Pullout

8 18.95 35.30 4.86 35.43 0.00 0.00 1 0.0 Pullout

9 21.56 40.20 4.27 40.31 0.00 0.00 1 0.0 Pullout

10 24.17 45.10 3.81 45.20 0.00 0.00 1 0.0 Pullout

11 26.78 50.00 3.43 50.09 0.00 0.00 1 0.0 Pullout

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 700
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 2-FT.snz
Run Date: 10/19/21
Run Time: 14:45:31

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 2.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 701
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 0.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Temporary

Factor of Safety:

Minimum: 3.47
Found at Search Point: 1
Found at Grid Point: 48

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 702
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.0 kips Allowable Facing Resistance, F_allowable (Entered): 25.6 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.0 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ ** 1 3.47 1.00 50.20 1.56 90.00 0.80 1 0.0

2 6.76 5.90 18.73 6.23 0.00 0.00 1 0.0

3 11.71 10.80 10.49 10.98 0.00 0.00 1 0.0

4 16.81 15.70 7.26 15.83 0.00 0.00 1 0.0

5 21.94 20.60 5.55 20.70 0.00 0.00 1 0.0

6 27.10 25.50 4.48 25.58 0.00 0.00 1 0.0

7 32.26 30.40 3.76 30.47 0.00 0.00 1 0.0

8 37.43 35.30 3.24 35.36 0.00 0.00 1 0.0

9 42.60 40.20 2.85 40.25 0.00 0.00 1 0.0

10 47.78 45.10 2.54 45.14 0.00 0.00 1 0.0

11 52.96 50.00 2.29 50.04 0.00 0.00 1 0.0

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 703
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 2-FT.snz
Run Date: 10/19/21
Run Time: 14:45:53

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 2.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 704
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 0.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Seismic

Factor of Safety:

Minimum: 1.76
Found at Search Point: 1
Found at Grid Point: 18

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 705
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.0 kips Allowable Facing Resistance, F_allowable (Entered): 17.5 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.0 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ ** 1 1.76 1.00 11.31 1.02 90.00 1.80 1 0.0

2 2.46 5.90 9.62 5.98 90.00 1.00 1 0.0

3 2.76 10.80 3.18 10.82 -90.00 1.40 1 0.0

4 2.83 15.70 0.73 15.70 -90.00 1.80 1 0.0

5 2.86 20.60 0.56 20.60 90.00 1.80 1 0.0

6 2.87 25.50 0.00 20.40 21.41 5.48 1 0.0

7 2.87 30.40 0.00 27.36 33.34 3.64 1 0.0

8 2.87 35.30 0.00 31.77 29.54 4.06 1 0.0

9 2.87 40.20 0.00 36.18 26.45 4.49 1 0.0

10 2.87 45.10 0.00 40.59 23.92 4.93 1 0.0

11 2.87 50.00 0.00 45.00 21.80 5.39 1 0.0

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 706
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement ====================================================================================================== Snail

Version: 2.2.2

Copyright© State of California.

All rights reserved.

====================================================================================================== File Information
======================================================================================================

File Name: 1465.095 SNAIL 2-FT.snz
Run Date: 10/19/21
Run Time: 14:45:06

====================================================================================================== Project Information
======================================================================================================

Description: Retaining Wall Repai
Location: 447 Hillcrest Road
EA:

Project ID: 1465.095
Wall No.:

Structure No.:

Station:

Engineer: RGB
Designer

Comments:

====================================================================================================== Geometry
======================================================================================================

Layout:

Reference Point:

At: Toe of Wall
Distance From Origin: 10.00 feet
Elevation Above Origin: 10.00 feet

Wall Dimensions:

Wall Height: 2.00 feet
Facing Angle: 90.00 degrees
Facing Batter: 0.000 :12 H:V

Ground Surface:

Number of lines that define the ground surface above the wall: 1

Angle Distance
No. degrees feet
------------------------
1 0

Number of lines that define the ground surface in front of the toe: 1

Angle Distance
No. degrees feet
------------------------
1 0

Soil Layers:

Number of Layers: 1

Ground Water:

Include Ground Water: No

====================================================================================================== Soil Nails
======================================================================================================

Dimensions and Properties:

Maximum Vertical Spacing: 6.00 feet
Number of Soil Nail Rows: 1

Page 1 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 707
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Soil Nail Design Parameters: Uniform Throughout Cross-Section Soil Nail Length: 0.00 feet
Inclination From Horizontal: 15 degrees
Vertical Distance from Top of Wall
to First Row: 1.50 feet
Vertical Spacing: 6.00 feet
Horizontal Spacing H: 6.00 feet
Nail Bar Diameter Ø: 1.000 inches
Nail Bar Yield Strength fy: 75.0 ksi

Facing Resistance:

Temporary Permanent Seismic
ASD Allowable Facing Resistance: 25.6 12.8 17.5 kips

====================================================================================================== Soil Properties
======================================================================================================

Unit Weight Friction Angle Cohesion
γ φ' c'
Layer Description pcf degrees psf ----------------------------------------------------------------------------------- 1 Retained 130 30.0 200

====================================================================================================== Loads
======================================================================================================

Applied Loads:

Seismic:

Horizontal Seismic Coefficient Kh0.47:

External Load:

Apply external load: No

Surcharges:

Apply surcharges: No

====================================================================================================== Factors of Safety
======================================================================================================

Temporary Permanent Seismic
Pullout (Distal): 2.00 2.00 1.50
Pullout (Proximal): 2.00 2.00 1.50
Nail Bar Yield: 1.80 1.80 1.35

====================================================================================================== Search Options
======================================================================================================

Search Limits:

Begin: 1.00 feet
End: 50.00 feet

Below Toe Searches (BTS):

Perform below Toe Search: No

Advanced Search Options:

Use Advanced Search Options: No

====================================================================================================== Results
======================================================================================================

Analysis:

Method: ASD
Scenario: Permanent

Factor of Safety:

Minimum: 3.47
Found at Search Point: 1
Found at Grid Point: 48

Page 2 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 708
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Found at Search Level: Toe of the wall

Load at Soil Nail Head:

Calculated Service Load at Soil Nail Head (Empirical), To: 0.0 kips Allowable Facing Resistance, F_allowable (Entered): 12.8 kips F_allowable ≥ To OK

Nominal Pullout Resistance:

Nominal Pullout Resistance
Layer Description klf
----------------------------------------------
1 Retained 3.167

Results by Search Level:

** Indicates Minimum Factor of Safety

Search Level: At the toe of the wall Facing Design Force = 0.0 kips (Clouterre) ------------------------------------------------------------------------------------------------------ | | | | Failure Planes | Reinforcement | | | | |---------------------------------------|-------------------------------| | | Minimum | Distance | Lower | Upper | | | | | | Factor | From Toe |---------------------------------------| | | Controlling | |Search | of | of Wall | Angle | Length | Angle | Length | | Stress | Resistance | |Point | Safety | feet | degrees | feet | degrees | feet | Level | ksi | Failure Mode | ------------------------------------------------------------------------------------------------------ ** 1 3.47 1.00 50.20 1.56 90.00 0.80 1 0.0

2 6.76 5.90 18.73 6.23 0.00 0.00 1 0.0

3 11.71 10.80 10.49 10.98 0.00 0.00 1 0.0

4 16.81 15.70 7.26 15.83 0.00 0.00 1 0.0

5 21.94 20.60 5.55 20.70 0.00 0.00 1 0.0

6 27.10 25.50 4.48 25.58 0.00 0.00 1 0.0

7 32.26 30.40 3.76 30.47 0.00 0.00 1 0.0

8 37.43 35.30 3.24 35.36 0.00 0.00 1 0.0

9 42.60 40.20 2.85 40.25 0.00 0.00 1 0.0

10 47.78 45.10 2.54 45.14 0.00 0.00 1 0.0

11 52.96 50.00 2.29 50.04 0.00 0.00 1 0.0

======================================================================================================

END OF REPORT
======================================================================================================

Page 3 of 3 ends

BLD2021-00899

7.h.2
Packet Pg. 709
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement

APPENDIX D

SPECIAL INSPECTION FORM

7.h.2
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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement

This Page Intentionally Left Blank

7.h.2
Packet Pg. 711
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement San Carlos Building Division
Special Inspection Form
Prior to issuance of a building permit, the building owner, on the advice of the Architect or Engineer, must sign this form and submit it to the Building Official. The signatories to this form certify that the Testing/Inspection Agency named below has been engaged to perform structural tests and inspection during construction, as checked below, to satisfy all applicable portions of the Building Code.

STRUCTURAL

TESTS AND INSPECTION SCHEDULE
PROJECT NAME: PERMIT #:

PROJECT ADDRESS:

ENGINEER Print Name: ● Signature: ● Date:

OWNER Print Name: ● Signature: ● Date:

NAME OF TESTING/INSPECTION AGENCY:

RESPONSIBLE EMPLOYEE
OF THE TESTING AGENCY Title: ● Signature: ● Date:

CONTRACTOR Print Name: ● Signature: ● Date:
ƒ Copies of all laboratory reports and inspections shall be sent directly to the City Building Division and to the registered design professional in responsible charge b y the Testing agency on a weekly basis or when testing is performed. ƒ Prior to issuance of an occupancy permit, the Inspection Agency shall submit a sta tement that all items of designated work performed were reported. Any items checked but not tested or inspected will be
noted and explained.

REINFORCING STEEL FILL MATERIAL PILING, CAISSONS, CAPS, TIES

Tensile & Bend, one set per heat per____tons
Acceptance Test
Inspection of Reinforcing Placement

Inspection of Placement
Moisture-Density Determination
Inspection of Concrete Placement

Inspection of Welding
Field Density
Inspection of Concrete Batching

MASONRY FIREPROOFING STRUCTURAL WOOD

Preliminary Acceptance Tests (Masonry Units, Wall Prisms) Inspection of Placement
Inspection of Fabrication

Subsequent Tests (Mortar, Grout, Field Wall Prisms)
Density Tests
Inspection of Truss Joist Fabrication

Inspection of Grouting
Thickness Tests
Sample & Test Components

Inspection of Placement & Grouting
Inspect Batching
Inspection of Glu Lam Fabrication

CONCRETE, SHOTCRETE, GROUT & MORTAR PRECAST CONCRETE STRUCTURAL STEEL Conc. Shot. Grout Mortar
Reinforcing Tests
Shop Identification & Welding Inspection
Aggregate Tests for Designs
Inspection of Reinforcing Placement
Shop Ultrasonic Inspection
Suitability of Aggregates
Inspection of Tendon Placement
Shop Radiography
Mix Designs
Inspection of Concrete Placement
Field Welding Inspection
Test Panel
Inspection of Concrete Batching
Field Bolting Inspection
Batch Plant Inspection
Inspection of Panel Attachments
Field Ultrasonic Inspection
Cement Grab Sample
Compression Tests
Field Radiography
Inspect Placing
Inspection of Stressing/Transfer
Metal Deck Welding Inspection
Compression Tests
Cast Specimens OTHER TESTS
Pick-Up Samples Specify if other tests, inspections, or special instructions are required for the project:

Shrinkage Bars Epoxy or Expansion Anchors
Yield Check 
Air Check 
Dry Unit Weight 
BUILDING OFFICIAL’S ACCEPTANCE
Signature of Building Official Print Name Date
San Carlos Building Division 650-802-4261 | www.cityofsancarlos.org | 600 Elm Street, San Carlos, CA 94070 updated 12/2019
BLD2021-00899

REINFORCING
STEEL

PLACEMENT,

CONCERETE

INSPECTION,

FILL DENSITY

7.h.2
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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement San Carlos Building Division Special Inspection Form Page 2 of 3

RECOGNIZED SPECIAL INSPECTION & TESTING AGENCIES
Updated: January 2019
KEY
RC = Reinforced Concrete PC = Prestressed Concrete SM = Structural Masonry SW = Steel Welding HSB = High-Strength Bolting NDT = Non-destructive Testing SWC = Structural Wood Construction FP = Fireproofing

AGENCY NAME ADDRESS PHONE/FAX RC PC SM SW HSB NDT SWC FP A 1 Inspection Services 1754 Mission Street
San Francisco, CA 94109
(415) 621-8001
(415) 358-4409 X X X X X X X X
ACE Quality Control 1830 Vernon St, Suite #7
Roseville, CA 95678
(916) 742-5096
(530) 241-5935 X X X X X X
Achievement Engineering Corp. 2455 Autumnvale Drive, Unit E San Jose, CA 95131
(408) 217-9174
(408) 217-9632 X X X X X X X X
Advanced Testing & Inspection, LLC 540 Brunken Avenue, Suite B Salinas, CA 93901
(831) 422-2272
(831) 597-2004 X X X X X X
Apex Testing Labs, Inc. 1790 Yosemite Ave
San Francisco, CA 94124
(415) 550-9800
(415) 550-9880 X X X X X X X
Applied Materials & Engineering,
Inc.
980 41st Street
Oakland, CA 94608
(510) 420-8190
(510) 420-8186 X X X X X X X X
Aries Engineering 5357 Persimmon Grove Ct
San Jose, CA 95123 (408) 634-0087 X X
BAGG Engineers 138 Charcot Avenue
San Jose, CA 95131
(650) 852-9133
(650) 852-9138 X X X X X X X X
Berlogar, Stevens and Associates 5587 Sunol Boulevard
Pleasanton, CA 94566
(925) 484-0220
(925) 846-9645 X X X X X X
Biggs Cardosa Associates, Inc. 865 The Alameda
San Jose, CA 95126
(408) 296-5515
(408) 296-8114 X X X X X
B.S.K. Associates 399 Lindbergh Ave
Livermore, CA 94551
(925) 315-3151
(925) 315-3152 X X X X X X X
Consolidated Engineering Labs 2001 Crow Canyon Rd, Suite 100 San Ramon, CA 94583
(925) 314-7100
(925) 855-7140 X X X X X X X X
Construction Testing Services 2174 Rheem Drive, Suite A Pleasanton, CA 94588
(925) 462-5151
(925) 462-5183 X X X X X X X X
CTE Cal, Inc. 46716 Fremont Boulevard
Fremont, CA 94538
(510) 573-6362
(510) 573-6684 X X X X X X X X
Earth System Pacific 48511 Warm Springs Blvd, Suite 210 Fremont, CA 94539
(510) 353-3833
(888) 567-4292 X X X X X X X
ENGEO Incorporated 2010 Crow Canyon Pl., Suite 250
San Ramon, CA 94583
(925) 866-9000
(888) 279-2698 X X X X X X X X
Geissler Engineering 235 Montgomery St., Suite 1011
San Francisco, CA 94104 (415) 992-9393 X X X
Geocon Consultants, Inc. 6671 Brisa Street
Livermore, CA 94550
(925) 371-5900
(925) 371-5915 X X X X X
HP Inspections 690 Sunol Street, Bldg. H
San Jose, CA 95126
(408) 288-8460
(408) 271-0902 X X X X X X X
Inspection Consultants, Inc. 1515 North C Street
Sacramento, CA 95814
(916) 321-5580
(916) 321-5590 X X X X X X
Inspection Services Inc. 1798 University Avenue
Berkeley, CA 94703
(415) 243-3265
(415) 243-3266 X X X X X X X X
KC Engineering Co. 865 Cotting Lane, Suite A
Vacaville, CA 95688
(707) 447-4025
(707) 447-4143 X X X X X X
Kleinfelder Inc. 21330 Broadway, Suite 1200
Oakland, CA 94612
(510) 628-9000
(510) 628-9009 X X X X X X X X
San Carlos Building Division 650-802-4261 | www.cityofsancarlos.org | 600 Elm Street, San Carlos, CA 94070 X X
BLD2021-00899

7.h.2
Packet Pg. 713
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement San Carlos Building Division Special Inspection Form Page 3 of 3 RECOGNIZED SPECIAL INSPECTION & TESTING AGENCIES - continued

AGENCY NAME ADDRESS PHONE/FAX RC PC SM SW HSB NDT SWC FP Korbmacher Engineering Inc. 480 Preston Court, Suite B
Livermore, CA 94551
(925) 454-9033
(925) 454-9564 X X X X X X X
Krazan and Associates Inc. 1061 Serpentine Lane, Suite F Pleasanton, CA 94566
(925) 307-1160
(925) 307-1161 X X X X X X X X
MatriScope Engineering
Laboratories, Inc
6244 Preston Av Livermore, CA 94551
601 Bercut Dr. Sacramento, CA 95811
(510) 763-3601
(916) 375-6700 X X X X X X X X
Mid Pacific Engineering, Inc MPE 4200 N. Freeway Blvd., Suite 5 Sacramento, CA 95834 (916) 927-7000 X X X X X X X
Moore Twining Associates, Inc. 2527 Fresno Street
Fresno, CA 93721
(559) 268-7021
(559) 268-0740 X X X X X X
Nicholas Engineering Consultants 6743 Dublin Boulevard, #15 Dublin, CA 94568
(925) 829-8090
(925) 829-0235 X X X X X X X
Ninyo & Moore 1956 Webster Street, Suite 400
Oakland, CA 94612
(510) 633-5640
(510) 633-5646 X X X X X X X X
NORCON LLC 1661 Tennessee St. Suite 201
San Francisco, CA 94107 (415) 710-1155 X X X X X X X X
Pacific Crest Engineering, Inc. 444 Airport Blvd, Ste. 106 Watsonville, CA 95076
(831) 722-9446
(831) 722-9158 X X
PJC & Associates, Inc. 600 Martin Ave, Ste 210
Rohnert Park, CA 94928 (707) 584-4804 X X X
Professional Service Industries, Inc. 365 Victor Street, Suite C Salinas, CA 93907
(831) 757-3536
(831) 757-6265 X X X X X
Quantum Geotechnical 6288 San Ignacio Ave. Suite D
San Jose, CA 95119
(408) 629-3822
(408) 629-3825 X X X X
RES Engineers, Inc. 1250 Missouri Street, Suite 207
San Francisco, CA 94107
(415) 822-4625
(415) 822-8925 X X X X X X X X
RMA Group 130 Archer Street
San Jose, CA 95112
(408) 362-4920
(408) 362-4926 X X X X X X X X
Salem Engineering Group, Inc. 4055 W. Shaw Ave, Suite 110 Fresno, CA 93722
(559) 271-9700
(559) 275-0827 X X X X X X
Signet Testing Laboratories 3526 Breakwater Court
Hayward, CA 94545
(510) 887-8484
(510) 783-4295 X X X X X X X X
Smith-Emery Company
P.O. Box 880550, Hunters Point
Shipyard, Building 114,
San Francisco, CA 94188
(415) 642-7326
(415) 642-7055 X X X X X X X X
Stevens Ferrone & Bailey 1600 Willow Pass Court
Concord, CA 94520
(925) 688-1001
(925) 688-1005 X X X X X X X
Structure Groups 2352 Research Drive
Livermore, CA 94550
(925) 447-9900
(925) 447-9901 X X X X X X X
Summit Associates 2300 Clayton Road, Suite 1380
Concord, CA 94520
(925) 363-5560
(925) 363-5511 X X X X X X X X

Terracon Consultants, Inc 5075 Commercial Circle, Suite E Concord, CA 94520 (925) 348-9057 X X X X X X X
Testing Engineers Inc. 2811 Teagarden Street
San Leandro, CA 94577
(510) 835-3142
(510) 834-3777 X X X X X X X X
Twining 1572 Santa Ana Avenue
Sacramento, CA 95838
(916) 649-9000
(916) 921-8532 X X X X X X
Valley Inspection 326 Woodrow Avenue
Vallejo, CA 94591
(707) 552-7037
(707) 552-7022 X X X
Wallace-Kuhl & Associates, Inc. 3050 Industrial Boulevard West Sacramento, CA 95691
(916) 372-1434
(916) 372-2565 X X X X X X X
San Carlos Building Division 650-802-4261 | www.cityofsancarlos.org | 600 Elm Street, San Carlos, CA 94070 BLD2021-00899

7.h.2
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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement

1.ALL MATERIAL AND WORKMANSHIP SHALL FULLY CONFORM WITH THESPECIFICATIONS, STANDARDS, AND ORDINANCES OF THE CITY OF SANCARLOS. STANDARD SPECIFICATIONS AND DETAILS ARE AVAILABLE IN THEOFFICE OF THE CITY ENGINEER.2.THE OFFICE OF PUBLIC WORKS INSPECTION SHALL BE NOTIFIED AT LEAST 72HOURS IN ADVANCE OF ANY WORK.3.IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO DETERMINE THEEXISTENCE AND LOCATION OF ALL UTILITIES. THE UNDERGROUNDCONTRACTOR SHALL NOTIFY UTILITY COMPANIES AT LEAST 48 HOURS INADVANCE OF CONSTRUCTION TO FIELD LOCATE UTILITIES. CONTACTUNDERGROUND SERVICE ALERT AT 800-227-2600.4.THE CONTRACTOR SHALL BE HELD RESPONSIBLE FOR ANY FIELD CHANGESMADE WITHOUT WRITTEN AUTHORIZATION FROM THE CITY ENGINEER.5.CONTRACTOR SHALL PROVIDE ADEQUATE TRAFFIC CONTROLS & SHALLSUBMIT A TRAFFIC CONTROL PLAN6.ALL EXISTING UTILITIES AND PRIVATE IMPROVEMENTS THAT BECOMEDAMAGED DURING CONSTRUCTION SHALL BE COMPLETELY RESTORED TOTHE SATISFACTION OF THE CITY ENGINEER, AT CONTRACTOR'S SOLEEXPENSE.7.THE CONTRACTOR AGREES THAT, IN ACCORDANCE WITH GENERALLYACCEPTED CONSTRUCTION PRACTICES, THE CONTRACTOR WILL BEREQUIRED TO ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITECONDITIONS DURING THE COURSE OF CONSTRUCTION OF THE PROJECT,INCLUDING SAFETY OF ALL PERSONS AND PROPERTY AND THAT THISREQUIREMENT SHALL BE MADE TO APPLY CONTINUOUSLY AND NOT JUSTDURING NORMAL WORKING HOURS.8.EXCAVATIONS SHALL BE ADEQUATELY SHORED, BRACED AND SHEETED SOTHAT THE EARTH WILL NOT SLIDE OR SETTLE AND SO THAT ALL EXISTINGIMPROVEMENTS OF ANY KIND WILL BE FULLY PROTECTED FROM DAMAGE.ANY DAMAGE RESULTING FROM A LACK OF ADEQUATE SHORING, BRACING ORSHEETING, SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR AND SHALLMAKE NECESSARY REPAIRS OR RECONSTRUCTION AT CONTRACTOR OWNEXPENSE.WHERE THE EXCAVATION FOR A CONDUIT TRENCH, AND/ORSTRUCTURE IS FOUR FEET OR MORE IN DEPTH, THE CONTRACTOR SHALLPROVIDE ADEQUATE SHEETING, SHORING AND BRACING OR EQUIVALENTMETHOD, FOR THE PROTECTION OF LIFE, OR LIMB, WHICH SHALL CONFORMTO THE APPLICABLE CONSTRUCTION SAFETY ORDERS OF THE DIVISION OFINDUSTRIAL SAFETY OF THE STATE OF CALIFORNIA. THE CONTRACTOR SHALLALWAYS COMPLY WITH OSHA REQUIREMENTS.9.SHOULD IT APPEAR THAT THE WORK TO BE DONE, OR ANY MATTER RELATIVETHERETO, IS NOT SUFFICIENTLY DETAILED OR EXPLAINED ON THESE PLANS,THE CONTRACTOR SHALL CONTACT THE ENGINEER FOR SUCH FURTHEREXPLANATIONS AS MAY BE NECESSARY.10.EXISTING UTILITIES SHALL BE MAINTAINED IN SERVICE AND IN PLACE BY THECONTRACTOR DURING CONSTRUCTION UNLESS OTHERWISE SHOWN.11.CONTRACTOR SHALL PROTECT ALL MONUMENTS.12.ALL USA MARKINGS TO BE REMOVED AT END OF CONSTRUCTION.

GENERAL NOTES:

CITY OF SAN CARLOSHILLCREST ROAD SLOPE STABILIZATION PROJECT SHEET INDEX:1C1.1COVER SHEET2C2.1IMPROVEMENT PLAN3C3.1RETAINING WALL PLANS4C3.2RETAINING WALL CROSS SECTIONS & ELEVATION VIEW5C3.3RETAINING WALL DETAILS6C4.1CIVIL DETAILS7C5.1CONSTRUCTION BEST MANAGEMENT PRACTICES

SHEET NUMBERDESCRIPTION
LOCATION MAP:NTS1 C1.1

COVERSHEET

ABAGGREGATE BASEACASPHALT CONCRETEACPASBESTOS CEMENT PIPEAPPROX APPROXIMATELYAT&TAMERICAN TELEPHONE & TELEGRAPHBCBEGIN CURVE, BOTTOM OF CURBBWBACK OF WALKC CURVECDFCONTROLLED DENSITY FILLCICAST IRONCLCENTERLINECMPCORRUGATED METAL PIPECOMCOMMUNICATIONCONCCONCRETECYCUBIC YARDDIDRAIN INLETDIFFDIFFERENCE IN ELEVATION BETWEEN NEW & EXDWYDRIVEWAYEELECTRICAL, EASTING, EXISTINGECEND CURVEEPEDGE OF PAVEMENTEXEXISTINGFDACFULL DEPTH ASPHALT CONCRETEFHFIRE HYDRANTFLFLOW LINEFOFIBER OPTICSFSFIRE SERVICEFWFACE OF WALKGGASGBGRADE BREAKGNDGROUNDHAWK HIGH-INTENSITY ACTIVATED CROSSWALK BEACONHDPEHIGH DENSITY POLYETHYLENE PIPEHPHIGH POINTHVHIGH VOLTAGEHYDFIRE HYDRANTINVINVERTIRRIRRIGATIONLLEFT, LINE, LENGTHLFLINEAR FEETLPLOW POINTLTLEFTMHMANHOLEMISCMISCELLANEOUSMONMONUMENT

MWMONITORING WELLNNORTHING, NEWOCON-CENTEROH OVERHEAD UTILITY LINEPBPACIFIC BELLPCCPORTLAND CEMENT CONCRETEPG&EPACIFIC GAS & ELECTRICPLPLASTICPOCPOINT OF CONNECTIONPTPOINTPVCPOLYVINYL CHLORIDERRADIUS, RIGHTRCRELATIVE COMPACTIONRCPREINFORCED CONCRETE PIPEREHABREHABILITATIONRRFB RECTANGULAR RAPID FLASH BEACONRTRIGHTR/W, ROWRIGHT OF WAYSSOUTHSDSTORM DRAINSDMHSTORM DRAIN MANHOLESDRSTANDARD DIMENSION RATIOSFWSAN FRANCISCO WATERSLSTATION LINE, STREET LIGHTSMSURVEY MARKERSSSANITARY SEWERSSCOSANITARY SEWER CLEANOUTSSMHSANITARY SEWER MANHOLESTASTATIONSTDSTANDARDSWSIDEWALKTCTOP OF CURBTELTELEPHONE, TELECOMTFLTHEORETICAL FLOW LINETFWTOP FACE OF WALLTTCTHEORETICAL TOP OF CURBTYPTYPICALUNKUNKNOWNUTUTILITYVCPVITRIFIED CLAY PIPEVGVALLEY GUTTERW, WTRWATERWMWATER METERWVWATER VALVEWWWELDED WRAP ABBREVIATIONS:

VICINITY MAP:NTS

CITY OFSAN CARLOS
447 HILLCREST RD
City of San CarlosPublic Works Department600 Elm StreetSan Carlos, CA 94070Tel: (650) 802-4200www.cityofsancarlos.org DATEBYDESCRIPTIONNO.

Checked By: REBDrawn By: JBDesign By: MAScale: As ShownSheet Number of7 Sheets 1-800-227-2600 Call Two WorkingDays Before YouDig!
FINAL SUBMITTALJANUARY 31, 2022
CITY OF SAN CARLOSHILLCREST ROAD SLOPESTABILIZATION PROJECT(PROJECT No. XXXX-XX) 01-31-22
447444511438
508191419203733574445437564
Reviewed for Code Compliance
CSG CONSULTANTS, INC.
02/04/2022

JOB COPY
BLD2021-00899

UNDERGROUND SERVICE ALERT

USA NORTH

CALL BEFORE YOU DIG
CALL 811

SOILS ENGINEER SITE VISIT REQUIRED BEFORE

BUILDING DIVISION INSPECTION OF

PIERS/FOUNDATION

SURVEY LETTER REQUIRED FOR ALL

NEW FOUNDATION SETBACKS
FINAL APPROVAL REQUIRED PRIOR TO BUILDING DIVISION FINAL. ___ SAN CARLOS PLANNING DIVISION FINAL
___ SAN CARLOS PUBLIC WORKS DIVISION FINAL
___ SAN CARLOS FIRE AUTHORITY
___ SAN MATEO COUNTY HEALTH DEPARTMENT
___ BAY AREA AIR QUALITY MANAGEMENT DISTRICT
___ FINAL SPECIAL INSPECTION REPORT
___ FINAL STRUCTURAL OBSERVATION REPORT
___ FINAL SOILS ENGINEER OBSERVATION REPORT
✔
✔
✔
✔

SPECIAL INSPECTION REQUIRED BY THE

ENGINEER OF RECORD FOR THE FOLLOWING
_________________________________________
_________________________________________
_________________________________________

SPECIAL INSPECTION
SPECIAL INSPECTION REQUIRED FOR THE FOLLOWING:
__________________________________________
__________________________________________
__________________________________________

FOUNDATION REINFORCEMENT,

STRUCTURAL OBSERVATION

REINFORCING STEEL PLACEMENT,

CONCERETE INSPECTION, FILL DENSITY

7.h.2
Packet Pg. 715
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Project) BEGIN1
END1
X
X
447
444
574
11+55
10+00
10+50
11+00
11+50
OH
OH
OH
G
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
6" PVC
6" PVC
G
G
G
G
G
G
G
G
G
G
G
G
G
2"
34"
G
SD
SD
SD
SD
SD
SD
SD
SD
12"
12"
SS
SS
SS
SS
SS
SS
SS
SS
6" VCP
6" VCP
6" VCP
W

W W W SSSSSSSSSS
TC 142.56BTM 138.36
3 4
56 VG LIP
7 8
6 FAILED SECTION

OF EX WALL
PIC 1
PIC 2
PIC 3
PIC 5
PIC 7
PIC 8
PIC 6 PIC 4
9 PROTECT IN

PLACE EX

WALL (TYP)

PROTECT IN

PLACE EX

WALL (TYP)

PROTECT IN

PLACE EX

STAIRS (TYP)

PROTECT IN

PLACE EX WALL
& FENCE (TYP)

PROTECT IN

PLACE EX TREE
BEGIN
10 END
10 BEGIN
2 1
END
BEGIN
1 2
END

10.6'

12.0'

10.5'
810.2'

PROTECT IN

PLACE EX

WALL (TYP)

TO BE CONFIRMED

IN FIELD

PROTECT IN PLACE

EX UNK 11
2" ± PIPE
120
130
140
150
160
170
10+0010+5011+0011+50

EX FAILED SECTION

EX GND (BOTTOM

OF WALL)
TFW
TFW
TFW

EX GND (BOTTOM

OF WALL)

EX FAILED SECTION
FAILED

SECTION
07 -10
SHOTCRETE WALL.

SEE DETAIL ON SHEET
C3.1, C3.2, C3.3

EX WALL
FACE
APPROX.

ROW

REPLACE VG IN
PLACE. SEE
DETAIL

NEW GND
FAILED

SECTION

EX CHERT

MATERIAL
APPROX.

1.8'±-2.5±'

ACTUAL DIMENSION

TO VERIFY IN FIELD
4" FREEBOARD (GRADE TO
MATCH 2:1 MAX AS

NECESSARY)
.

SOIL NAIL. SEE

DETAIL ON SHEET
C3.1, C3.2, C3.3
1 -
ARCHITECTURAL FINISH -SEE NOTE 1
1 C4.1
NOTES:

1.ARCHITECTURAL FINISH - "SCULPTED" & COLOR
STAINED TO MIMIC THE NATURAL, FRACTUREDLOCAL BEDROCK (SIMILAR TO EX WALL).REFERENCE EX WALL PHOTO

EX GND
07 -10
SOIL NAIL. SEE

DETAIL ON SHEET
C3.1, C3.2, C3.3
APPROX.

1.8'±-2.5'±
SHOTCRETE WALL. SEE DETAILON SHEET C3.1, C3.2, C3.3

EX WALL
FACE
APPROX.

ROW

REPLACE VG IN
PLACE. SEE
DETAIL

EX CHERT

MATERIAL

ACTUAL DIMENSION

TO VERIFY IN FIELD
.

NEW GND4" FREEBOARD (GRADE TO
MATCH 2:1 MAX AS

NECESSARY)
1 -

ARCHITECTURAL FINISH -
SEE NOTE 1
1 C4.1
NOTES:

1.ARCHITECTURAL FINISH - "SCULPTED" & COLOR
STAINED TO MIMIC THE NATURAL, FRACTUREDLOCAL BEDROCK (SIMILAR TO EX WALL).REFERENCE EX WALL PHOTO

FDAC PATCHPAVE

CONC - SEEDETAIL
7 C4.1

AB - SEE
DETAIL
6 C4.1
7 C4.1
#4 REBAR 6" X 6"STEEL CAGE

0.25'±

2.0'

1.0'1.0'
6"
8"
NOTES:

1.FOR NOTES - SEE DETAIL

2.DIMENSIONS ABOVE ARE APPROXIMATE. CONTRACTOR SHALL VERIFY IN FIELD AND MATCH EXISTING.

NEW WALL
6"

EX GND
3"
2" CLEAR TO

BOTTOM OF REBAR

1.0'
C2.1

IMPROVEMENT PLAN
2 HILLCREST ROAD
City of San Carlos
Public Works Department
600 Elm Street
San Carlos, CA 94070
Tel: (650) 802-4200
www.cityofsancarlos.org
DATEBYDESCRIPTIONNO.

Checked By: REB
Drawn By: JB
Design By: MA
Scale: As Shown
Sheet Number
of 7 Sheets
1-800-227-2600
Call Two Working
Days Before You
Dig!

FINAL SUBMITTAL
JANUARY 31, 2022

CITY OF SAN CARLOS

HILLCREST ROAD SLOPE

STABILIZATION PROJECT
(PROJECT No. XXXX-XX)
01-31-22
PROFILE @ FACE OF WALL
SCALE: 1"=10'
VERTICAL: 1"=10'
CONSTRUCTION NOTES:
1INSTALL SOIL NAIL WALL IN FRONT OF EX WALL. SEE DETAIL ON SHEET C3.1, C3.2, C3.3
2 REMOVE & REPLACE W1-1(R) SIGN & W13-1P (15 MPH) SIGN.REMOVE, REPLACE & RELOCATE POST. SEE DETAIL LEGEND:

APPROXIMATE RIGHT OF WAY
GENERAL NOTES:

1.EXISTING UTILITY LOCATIONS ARE SHOWN

IN THEIR APPROXIMATE LOCATION TO THE

BEST OF OUR KNOWLEDGE BASED ON
RECORD INFORMATION. CONTRACTOR

SHALL CONTACT USA PRIOR TO ANY

CONSTRUCTION AND SHALL EXERCISE

CAUTION WHILE EXCAVATING AND

PERFORMING CONSTRUCTION IN THE
VICINITY OF THE UNDERGROUND LINES.

CONTRACTOR SHALL REPLACE AND

REPAIR ANY DAMAGE TO THE EXISTING

UTILITY LINES AT THE SOLE EXPENSE OF
THE CONTRACTOR.

2. PAINTED HOUSE NUMBER AT CURB

REMOVED DUE TO IMPROVEMENTS SHALL
BE REPLACED.

3. NARROW ROADS. CONTRACTOR TO
EXERCISE CAUTION.

4. NEW WALL SHALL BE PLUMB WHEN
INSTALLED.

5. EX CHERT MATERIAL WITHIN SITE. SEE

GEOTECH REPORT BY MILLER PACIFIC
ENGINEERING GROUP FILE 1465.095altr.doc,
DATED SEP 24, 2020.
3 31
C4.1
4REMOVE & REPLACE SSCO BOX. ADJUST TO GRADE
6REMOVE, REPLACE & RELOCATE WATER METER BOX. ADJUST TO
GRADE
7EX WALL WEEP HOLES OR OUTLET DRAINS (3" ± DIA.). TIE IN TO

WALL DRAINAGE AS NECESSARY
8 EXTEND & RELOCATE STORM PIPE & RISER (4" ± DIA.).

INSTALL CONCRETE PAD (1'± X 2.5'±, CONFIRM IN FIELD).

SEE DETAIL

EX RETAINING WALL, PROTECT

IN PLACESOIL NAIL WALL

TYPICAL WALL DETAIL IN FRONT OF EX WALL
SCALE: NTS2

TYPICAL WALL DETAIL AT FAILED SECTION
SCALE: NTS3
PIC 1
PIC 2
PIC 3
PIC 4
PIC 5
PIC 6
PIC 7
PIC 8
9REMOVE, REPLACE & RELOCATE MAILBOX. INSTALL TEMPORARY

MAILBOX AS NECESSARY
10REMOVE & REPLACE IN PLACE VALLEY GUTTER. SEE DETAIL
1 -
INSTALL SOIL NAIL WALL IN EX FAILED SECTION. SEE DETAIL ON SHEET C3.1, C3.2, C3.3

CONCRETE VALLEY GUTTER
SCALE: NTS1

LANDSCAPE RESTORATION
(INCLUDES HYDROSEEDING,

COCONUT FIBER EROSION

CONTROL BLANKET & RESTORE
VEGETATION IN-KIND). COORDINATE

WITH CITY & PROPERTY OWNERFOR FINAL LAYOUT & LIMIT
5PROTECT IN PLACE SSCO BOX
33 C4.1
Reviewed for Code Compliance
CSG CONSULTANTS, INC.
02/04/2022

JOB COPY
BLD2021-00899

UNDERGROUND SERVICE ALERT

USA NORTH

CALL BEFORE YOU DIG
CALL 811

7.h.2
Packet Pg. 716
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Project) GENERAL NOTES:

1. THE CONTRACTOR SHALL NOTIFY THE ENGINEER A MINIMUM OF 48 HOURS PRIOR TO COMMENCING ANY ASPECT OF THE WORK.

ENGINEER: MILLER PACIFIC ENGINEERING GROUP
504 REDWOOD BOULEVARD, SUITE 220
NOVATO, CALIFORNIA 94947
415-382-3444

2. THE GEOTECHNICAL ENGINEER SHOULD OBSERVE DRILLING FOR THE SOIL NAILS TO

CONFIRM SUBSURFACE CONDITIONS ARE CONSISTENT WITH THE DESIGN CRITERIA AND TO MODIFY DEPTHS (IF REQUIRED).

3. SPECIFICATION SECTIONS 2210, 2286, AND 3360 SHOULD BE CONSIDERED PART OF

THE PLAN SET

4. THE CONTRACTOR IS RESPONSIBLE FOR LAYOUT OF THE SOIL NAIL AND SHOTCRETE RETAINING WALL. LOCATIONS TO BE CONFIRMED BY THE ENGINEER PRIOR TO COMMENCING DRILLING.

5. CONTRACTOR SHALL NOTIFY U.S.A. AND OWNER TO LOCATE UTILITIES.

6. ALL EXCAVATED DEBRIS MATERIAL, NOT USED AS FILL, SHALL BE HAULED FROM THE SITE AND LEGALLY DISPOSED OF BY THE CONTRACTOR.

7. ALL MATERIALS AND WORKMANSHIP SHALL BE IN ACCORDANCE WITH THE LATEST

EDITION OF THE ACI CODE AND STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION (CALTRANS) STANDARD PLANS AND SPECIFICATIONS.

8. THE CONTRACTOR SHALL RESTORE ACCESS ROUTES TO THEIR ORIGINAL CONDITIONS. DAMAGE TO EXISTING IMPROVEMENTS, SUCH AS STRUCTURES OR

PAVEMENTS SHALL BE REPAIRED BY THE CONTRACTOR AT NO COST TO THE OWNER.

9. THE CONTRACTOR IS SOLELY RESPONSIBLE FOR SITE SAFETY, INCLUDING

PROVIDING TEMPORARY SHORING IF NECESSARY TO STABILIZE CUTS IN EXCESS OF 5 FEET IN HEIGHT.

10. MPEG SHALL NOT SUPERVISE, DIRECT OR HAVE ANY CONTROL OVER THE

CONTRACTOR'S WORK NOR HAVE ANY RESPONSIBILITY FOR THE CONSTRUCTION

MEANS, METHODS, TECHNIQUES, SEQUENCES OR PROCEDURES SELECTED BY THE

CONTRACTOR NOR FOR THE CONTRACTOR'S SAFETY PRECAUTIONS OR PROGRAMS IN CONNECTION WITH THE WORK. THESE RIGHTS AND RESPONSIBILITIES ARE SOLELY THOSE OF THE CONTRACTOR.

DRAINAGE

1. WALL DRAINAGE SHOULD CONSIST OVERLAPPING GEOCOMPOSITE DRAINAGE PANELS A MINIMUM OF 16-IN WIDE IN ADDITION TO PERFORATION OF THE EXISTING WALL.

2. DURING COMPACTION, THE CONTRACTOR SHOULD USE APPROPRIATE METHODS (SUCH AS TEMPORARY BRACING AND/OR LIGHT COMPACTION EQUIPMENT) TO AVOID OVER-STRESSING THE WALLS. WALLS SHALL BE COMPLETELY BACKFILLED PRIOR TO CONSTRUCTION IN FRONT OF OR ABOVE THE RETAINING WALL.

3. ALL WORK AND MATERIALS SHALL CONFORM WITH SECTION 68, OF THE LATEST EDITION OF THE CALTRANS STANDARD SPECIFICATIONS.

SHOTCRETE

1. ALL SHOTCRETE SHALL CONFORM TO ASTM C150, TYPE II PORTLAND CEMENT, AND SHALL HAVE A MINIMUM COMPRESSIVE STRENGTH OF (f'c) OF 4,000 PSI AT 28 DAYS.

2. ALL SHOTCRETE REINFORCEMENT BARS SHALL CONFORM TO ASTM A615 GRADE 75 AND WELDED WELDED WIRE REINFORCEMENT SHALL CONFORM TO ASTM 1064 WITH A MINIMUM YIELD STRENGTH OF 60 KSI.

3. DETAILING FABRICATIONS AND PLACING OF SHOTCRETE REINFORCEMENT AND ACCESSORIES SHALL BE IN ACCORDANCE WITH ACI SP-66, LATEST EDITION.

4. NO SHOTCRETE SHALL BE PLACED UNTIL FORMS AND STEEL HAVE BEEN INSPECTED AND APPROVED BY THE ENGINEER.

5. ALL MIXING, TRANSPORTING, PLACING, AND CURING OF CONCRETE SHALL BE DONE

IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE LATEST EDITIONS OF THE AMERICAN CONCRETE INSTITUTE ACI 318, ACI 301, ACI 309, ACI 305, ACI 306, ACI 506.2-13, AND ACI 506R-5.

6. ALL NOZZLEMEN SHALL BE ACI CERTIFIED.

7. ALL SHOTCRETE SHALL CONTAIN XYPEX C-100 NF OR APPROVED EQUIVALENT IN ACCORDANCE WITH ASTM C1141/C1141M.

8. FRESHLY DEPOSITED SHOTCRETE SHALL BE PROTECTED FROM PREMATURE

DRYING AND EXCESSIF HOT OR COLD TEMPERATURES FOR THE PERIOD OF TIME

NECESSARY FOR THE HYDRATION OF THE CEMENT AND PROPER HARDENING OF THE CONCRETE. THIS SHALL BE A MINIMUM OF SEVEN DAYS AFTER THE CONCRETE IS POURED.

9. SEE TECHNICAL SPECIFICATIONS 3360 FOR ADDITIONAL REQUIREMENTS

REINFORCEMENT

1. TOP BARS ARE HORIZONTAL BARS PLACED WHERE MORE THAN 12" OF CONCRETE IS CAST IN THE MEMBER BELOW THE BAR.

2. STAGGER SPLICES WHEREVER POSSIBLE. WHERE CLASS "A" SPLICE IS SPECIFICALLY CALLED FOR IN THE DRAWINGS, STAGGER AT LEAST 50% OF THE BARS. CLASS "A" SPLICE LENGTH IS 80% OF THE CLASS "B" SPLICE SHOWN IN THE SCHEDULE.

3. WHEN SPLICING BARS OF DIFFERENT SIZE, THE LAP SHALL BE BASED ON THE LARGER OF:

A) THE SPLICE LENGTH OF THE SMALLER BAR.

B)
THE DEVELOPMENT LENGTH OF THE LARGER BAR.

4. LAP LENGTH SPECIFICALLY DETAILED ON THE DRAWINGS SHALL GOVERN IN LIEU OF THE LAP LENGTH OF THE LARGER BAR.

5. WHERE CLEAR SPACING OF BARS IS GREATER THAN 2 TIMES THE BAR DIAMETER OR

CLEAR COVER IS GREATER THAN BAR DIAMETERS, MULTIPLY DEVELOPMENT OR SPLICE LENGTH BY 1.5

6. 5% OF ALL SOIL NAILS SHALL BE PROOF TESTED TO 1.33 TIMES THE DESIGN LOAD OF THE SOIL NAILS.

SOIL NAILS

1. SUBSURFACE CONDITIONS EXPECTED TO CONSIST OF HARD, STRONG, CHERT BEDROCK. CONTRACTOR SHALL UTILIZE APPROPRIATE MEANS AND METHODS FOR DRILLING TIEBACKS IN HARD ROCK.

2. ALL SOIL NAILS SHALL BE MANUFACTURED BY DYWIDAG-SYSTEMS INTERNATIONAL OR OTHER EQUIVALENT SUPPLIER APPROVED IN ADVANCE BY THE ENGINEER.

3. ALL SOIL NAILS SHALL BE DOUBLE CORROSION PROTECTED AS RECOMMENDED BY THE MANUFACTURER AND SHOWN ON THE PLANS. UNLESS OTHERWISE REQUIRED,

DOUBLE CORROSION PROTECTION SHALL CONSIST OF GROUTING THE ENTIRE

LENGTH OF THE SOIL NAIL WITH A CORRUGATED HIGH-DENSITY POLYETHYLENE (HDPE) SHEATH. CORRUGATED SHEATHING SHALL HAVE A MINIMUM THICKNESS OF 25 MILS.

4. BEARING PLATES, HEADED STUDS, WASHERS, NUTS, AND ALL OTHER HARDWARE

SHALL CONFORM TO THE MANUFACTURER'S RECOMMENDATIONS AND APPLICABLE ASTM STANDARDS.

5. PLASTIC SHEATHING, CENTRALIZERS, SPACERS, AND OTHER ACCESSORIES OF

STEEL OR PLASTIC WHICH ARE NECESSARY FOR THE INSTALLATION SHALL BE AS RECOMMENDED BY THE MANUFACTURER. WOOD, PAPER, OR OTHER ORGANIC MATERIAL SHALL NOT BE USED.

6. SOIL NAILS SHALL BE LOAD TESTED TO VERIFY THEY WILL RESIST THE DESIGN LOAD. PERFORM PROOF TESTING ON A MINIMUM OF 5% OF THE PRODUCTION NAILS IN EACH ROW OR A MINIMUM OF 1 PER ROW, AS DESIGNATED BY THE ENGINEER.

SPECIAL INSPECTION

1. SPECIAL INSPECTION SHALL BE PERFORMED BY MILLER PACIFIC OR A QUALIFIED

TESTING AND INSPECTION AGENCY DURING CONSTRUCTION, INCLUDING THE FOLLOWING:

1.1SHOTCRETE: INTERMITTENT OBSERVATION DURING PLACEMENT. SHOTCRETE

SHALL BE SAMPLED AND A TEST PANEL SHALL BE CAST FOR STRENGTH TESTING IN CONFORMANCE WITH ASTM C1604.

1.2REINFORCEMENT: REINFORCING STEEL SHALL BE OBSERVED PRIOR TO SHOTCRETE PLACEMENT FOR WALL STEM.

1.3DRILLED SHAFTS: INTERMITTENT OBSERVATION OF DRILLING. FINISHED DRILL ED HOLE EXCAVATIONS SHALL BE OBSERVED PRIOR TO INSTALLING SOIL NAILS.

1.4WALL DRAINAGE: DRAINAGE PANELS SHALL BE OBSERVED PRIOR TO SHOTCRETE PLACEMENT FOR WALL STEM.

NO. 6
NO. 4
SIZE
NO. 3

MINIMUM BAR LAPS FOR REINFORCING STEEL
(STAGGER SPLICES A MINIMUM OF 24 INCHES)
38 IN
25 IN
LAP
19 IN
f'c = 4,000 psi
34 IN
23 IN
17 IN
f'c = 5,000 psi
NO. 850 IN45 IN
NO. 531 IN28 IN
BASIC DEVELOPMENT LENGTH (Ld) (IN)
BAR
SIZE
f'c<2500 PSI f'c=3000 PSI f'c>3500 PSI
TOP
BARS
OTHER
BARS
TOP
BARS
OTHER
BARS
TOP
BARS
OTHER
BARS
# 3
# 4
# 5
# 6
# 7
# 8
# 9
BAR SPLICE LENGTH SCHEDULE (Ls) (IN)
BAR
SIZE
TOP
BARS
OTHER
BARS
TOP
BARS
OTHER
BARS
TOP
BARS
OTHER
BARS
# 3
# 4
# 5
# 6
# 7
# 8
# 9
18 24
30 36
41 50
63 14
18 23
27 32
38 48
16 22
27 32
38 45
57 13
17 21
25 29
36 44
15 20
25 30
35 42
53 12
16 19
23 27
32 41
23 31
39 47
53 65
82 18
23 30
35 42
50 62
21 29
35 42
49 59
74 17
22 27
33 38
47 57
20 26
33 39
46 55
69 16
21 25
30 35
42 53
4d OR
2 1/2" MIN.

D
d

PRINCIPAL REINFORCEMENT
BAR SIZE BAR GRADESMIN BEND DIA. 'D'

ALL GRADES

OF REIN-

FORCEMENT
# 3 THRU # 86d
8d
10d
5d GRADE 40*

STIRRUPS AND TIE REINFORCEMENT
BAR SIZEMIN BEND DIA. 'D'
#3 THRU #5

ALL OTHER BARS
4d

SEE TABLE ABOVE
180° BEND
# 9 THRU # 11
# 14 THRU # 18
# 3 THRU # 11
d
6d
90° BEND
3" MIN6d
d
135° BEND DD
f'c<2500 PSI f'c=3000 PSI f'c>3500 PSI
Ldh
Ldh
Ldh
HOOK DEVELOPMENT LENGTH (Ldh) (IN)
BAR
SIZEf'c<2500 PSI f'c=3000 PSI f'c>3500 PSI
# 3
# 4
# 5
# 6
# 7
# 8
# 9
9 12
15 18
21 24
28 8
11 14
16 19
22 25
8 10
13 15
18 20
23 Ls

STEEL TWIST TIE
Ld

COLD JOINT

FAILED/TOPPLED

SECTION OF (E) WALL

BURY (E) ROCK WALL

IN PLACE

BURY (E) ROCK WALL

IN PLACE
SCALE
051020 FEET
City of San Carlos
Public Works Department
600 Elm Street
San Carlos, CA 94070
Tel: (650) 802-4200
www.cityofsancarlos.org
DATEBYDESCRIPTIONNO.

Checked By: BSP
Drawn By: RGB
Design By: RGB
Scale: As Shown
Sheet Number
C3.1
1-800-227-2600
Call Two Working
Days Before You
Dig!

CITY OF SAN CARLOS

HILLCREST ROAD SLOPE

STABILIZATION PROJECT
(PROJECT No. XXXX-XX)
NORTH

RETAINING WALL
PLANS
3 OF 7 SHEETS
01-31-22
Reviewed for Code Compliance
CSG CONSULTANTS, INC.
02/04/2022

JOB COPY
BLD2021-00899

7.h.2
Packet Pg. 717
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Project) (N) SHOTCRETE &

SOIL NAIL

RETAINING WALL,
155 LF
C
C'
B'
B
TW: 152
BW: 146
TW: 156
BW: 147
TW: 157
BW: 148
TW: 158
BW: 150
TW: 160
BW: 151
TW: 160
BW: 152
160
155
150
145
165
150

BURY (E) ROCK WALL

IN PLACE

BURY (E) ROCK WALL

IN PLACE
D
D'
A'
A
TW: 162
BW: 155
TW: 163
BW: 156
TW: 146
BW: 143
TW: 149
BW: 145
STA 10+00
STA 10+10
STA 10+20
STA 10+30
STA 10+40
STA 10+50
STA 10+60
STA 10+70
STA 10+80
STA 10+90
STA 11+00
STA 11+10
STA 11+20
STA 11+30
STA 11+40
STA 11+50
190.00
180.00
170.00
160.00
150.00
140.00
130.00
(N) SHOTCRETE & SOIL

NAIL RETAINING WALL
1 C3.3
SOIL NAIL (TYP.)1
C3.3
(E) GRADE
A'A
(E) ROCK WALL

TO REMAIN

SECTION A-A'

SECTION OF (E) DITCH,

EXCAVATE WHERE

NECESSARY AND MATCH
(E) DIMENISONS
130.00
140.00
150.00
160.00
170.00
180.00
190.00
B B'
1 C3.3

FILL, COMPACT TO
90% R.C.
(E) GRADE

FINISHED GRADE
(N) SHOTCRETE & SOIL

NAIL RETAINING WALL

SECTION B-B'
SOIL NAIL (TYP.)

REMOVE SLOUGHED

MATERIAL AT BASE

OF SLOPE ALONG

ROADSIDE
1 C3.3

SECTION OF (E) DITCH,

EXCAVATE WHERE

NECESSARY AND MATCH
(E) DIMENISONS
190.00
180.00
170.00
160.00
150.00
140.00
130.00
(N) SHOTCRETE & SOIL

NAIL RETAINING WALL
1 C3.3
SOIL NAIL (TYP.)1
C3.3
(E) GRADE
D'D
(E) ROCK WALL

TO REMAIN

SECTION D-D'

SECTION OF (E) DITCH,

EXCAVATE WHERE

NECESSARY AND MATCH
(E) DIMENISONS
130.00
140.00
150.00
160.00
170.00
180.00
190.00
C'C

REMOVE SLOUGHED

MATERIAL AT BASE

OF SLOPE ALONG

ROADSIDE
(N) SHOTCRETE & SOIL

NAIL RETAINING WALL
SOIL NAIL (TYP.)1
C3.3
(E) GRADE

FINISHED GRADE

SECTION C-C'
1 C3.3

SECTION OF (E) DITCH,

EXCAVATE WHERE

NECESSARY AND MATCH
(E) DIMENISONS
170.00
160.00
150.00
140.00

ELEVATION VIEW
(N) SHOTCRETE & SOIL

NAIL RETAINING WALLTOP OF WALL
1 C3.3

BOTTOM OF WALL
(N) SOIL NAIL1
C3.3
6 FT
MAX
6 FT
MAX

1.5 FT
MAX

1.5 FT
MAX

SECTION WITH

FAILED (E) WALL

SECTION WITH

INTACT (E) WALL

SECTION WITH

INTACT (E) WALL

END OF WALL

END OF WALL
D
D

D D D D

D D D D D D D
C

C C C C C C
cBBBAA
STA 10+00 STA 10+10 STA 10+20 STA 10+30 STA 10+40 STA 10+50 STA 10+60 STA 10+70 STA 10+80 STA 10+90 STA 11+00 STA 11+10 STA 11+20 STA 11+30 STA 11+40 STA 11+50 SCALE
0 5 10 20 FEET
City of San Carlos
Public Works Department
600 Elm Street
San Carlos, CA 94070
Tel: (650) 802-4200
www.cityofsancarlos.org
DATEBYDESCRIPTIONNO.

Checked By: BSP
Drawn By: RGB
Design By: RGB
Scale: As Shown
Sheet Number
C3.2
1-800-227-2600
Call Two Working
Days Before You
Dig!

CITY OF SAN CARLOS

HILLCREST ROAD SLOPE

STABILIZATION PROJECT
(PROJECT No. XXXX-XX)
NORTH

RETAINING WALL

CROSS SECTIONS
& ELEVATION VIEW4 OF 7 SHEETS
01-31-22
Reviewed for Code Compliance
CSG CONSULTANTS, INC.
02/04/2022

JOB COPY
BLD2021-00899

7.h.2
Packet Pg. 718
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Project) FULL PEN. TYP.
7 IN
12 IN
8 IN
8 IN
Z
X
Y
NO. 3 REBAR "TIES" 5 FT

OC HORIZ & VERT
4 -
2 IN MIN COVER ON

STUDS AND NUT
1-7/8" MIN LONG HEX NUT AND
2-5/8" MIN Ø BEVELED WASHER

PERMANENT SHOTCRETE
FACING f'c=4,000 PSI
NO. 4 WALER BARS, 3 FT LONG
(2) HORIZ & (2) VERT

BEHIND BEARING PLATE
MIN #6 BARS AT 12" OC OR

REBAR PER STRUCTURAL PLANS

BEARING PLATE AND

HEADED STUDS
3 -

COLD JOINT BETWEEN

TEMPORARY AND

PERMANENT FACING TEMPORARY FACING,
SHOTCRETE = 4,000 PSF
4 X 4 - W4.0 X W4.0 OR NO. 4 REBAR AT 12 IN OC

EACH WAY CENTERED IN TEMPORARY FACING

GEOCOMPOSITE

DRAINAGE PANEL
15°
90°
4-IN
DOUBLE

CORROSION-PROTECTED
GRADE 75, NO. 8

THREADBAR

SHEATHED AND

GROUTED

PVC CENTRALIZER
AT 5 FT OC (TYP.)
6 IN DIAM SOIL NAIL,
GROUT f'c = 4,000 PSI
DESIGN LOAD: 12 KIPS
1SOIL NAIL DETAIL
(NOT TO SCALE)
3BEARING PLATE DETAIL
(NOT TO SCALE)4REBAR HOOK "TIES"
(NOT TO SCALE)

ARCHITECTURAL FINISH

PER OWNER
5-IN
2 -
(4) 1/2 IN x 3

IN WELDED
HEADED
STUDS 1.5 IN HOLE
⅊3/4 IN X 8 IN X 8 IN8 IN
TYP.
1 IN TYP.
4 IN
TYP.
1 IN TYP.
℄
℄
LAP TO

TEMPORARY
FACING

REINFORCEMENT
NO.3
REBAR

WALL HEIGHT NAIL LENGTH

MINIMUM SOIL NAIL LENGTHS
4 TO 5 FT7 FT
4 IN
TYP.
(E) ROCK WALL, DRILL

THROUGH FACING
7 TO 9 FT8 FT
5 TO 7 FT6 FT
<4 FT4 FT A
B
C
D

1.5 FT
MAX
6 FT
MAX
1 - SOIL NAIL (TYP.)
16 IN WIDE,

VERTICAL

GECOMPOSITE

DRAINAGE
PANEL
(TYP.)

TW/GROUND

SURFACE

ELEVATION
16 IN
WIDE,

HORIZONTAL

GEOCOMPOSITE

DRAINAGE
PANEL

BW/TOP OF ROAD EL

DRAINAGE
PANELS
AT 6 FT
O.C. TYP.

CONNECT WITH

T-CONNECTORS PER

MANUFACTURER
2GEOCOMPOSITE DRAINAGE PANEL ELEVATION
(NOT TO SCALE)

1.5 FT
MAX
TERMINATE IN 4-IN WEEP

HOLES THROUGH

SHOTCRETE WALL
(E) ROCK

WALL TO BE

BURIED IN
PLACE
4 IN WEEP HOLES TO BE

DRILLED THROUGH (E) WALL

AND TERMINATE THROUGH
(N) WALL, 6 FT O.C.

City of San Carlos
Public Works Department
600 Elm Street
San Carlos, CA 94070
Tel: (650) 802-4200
www.cityofsancarlos.org
DATEBYDESCRIPTIONNO.

Checked By: BSP
Drawn By: RGB
Design By: RGB
Scale: As Shown
Sheet Number
C3.3
1-800-227-2600
Call Two Working
Days Before You
Dig!

CITY OF SAN CARLOS

HILLCREST ROAD SLOPE

STABILIZATION PROJECT
(PROJECT No. XXXX-XX)

RETAINING WALL

DETAILS
5 OF 7 SHEETS
01-31-22
Reviewed for Code Compliance
CSG CONSULTANTS, INC.
02/04/2022

JOB COPY
BLD2021-00899

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Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Project) C4.16 City of San CarlosPublic Works Department600 Elm StreetSan Carlos, CA 94070Tel: (650) 802-4200www.cityofsancarlos.org DATEBYDESCRIPTIONNO.

Checked By: REBDrawn By: JBDesign By: MAScale: As ShownSheet Number of7 Sheets 1-800-227-2600 Call Two WorkingDays Before YouDig!
FINAL SUBMITTALJANUARY 31, 2022
CITY OF SAN CARLOSHILLCREST ROAD SLOPESTABILIZATION PROJECT(PROJECT No. XXXX-XX) 01-31-22CIVIL DETAILS FACE OF EX WALL PHOTOSCALE: NTS1
Reviewed for Code Compliance
CSG CONSULTANTS, INC.
02/04/2022

JOB COPY
BLD2021-00899

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Packet Pg. 720
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Project) C5.1

CONSTRUCTIONBESTMANAGEMENTPRACTICES
7 City of San CarlosPublic Works Department600 Elm StreetSan Carlos, CA 94070Tel: (650) 802-4200www.cityofsancarlos.org DATEBYDESCRIPTIONNO.

Checked By: REBDrawn By: JBDesign By: MAScale: As ShownSheet Number of7 Sheets 1-800-227-2600 Call Two WorkingDays Before YouDig!
FINAL SUBMITTALJANUARY 31, 2022
CITY OF SAN CARLOSHILLCREST ROAD SLOPESTABILIZATION PROJECT(PROJECT No. XXXX-XX) 01-31-22
Reviewed for Code Compliance
CSG CONSULTANTS, INC.
02/04/2022

JOB COPY
BLD2021-00899

7.h.2
Packet Pg. 721
Attachment: 447 Hillcrest Wall Replacement Plans and Specifications (Approve Plans and Specs for the 447 Hillcrest Rd Wall Replacement Project)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Approving and Adopting a Comprehensive Master Salary Schedule for Fiscal Year 2022 -23 in Accordance with Title 2 of the California Code of Regulations Section 570.5 a nd the California Employees Retirement System ("CalPERS").

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution approving and adopting a Comprehensive Master Salary Schedule for Fiscal Year (“FY”) 2022-23 in accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System.

FISCAL IMPLICATIONS:

There is no fiscal impact. All changes have been previously approved and incorporated into the Adopted Fiscal Year 2022-23 Operating Budget.

BACKGROUND:

The attached Resolution is being brought to the City Council for approval to meet the California Public Employees’ Retirement System (“CalPERS”) financial reporting requirements. The City of San Carlos belongs to CalPERS, an agency that manages pension and health benefits for more than two million California public employees, retirees, and their families. Overseen by a 13 - member Board of Administration whose members are elected, appointed, or ex officio, CalPERS has provided retirement security for California's public employees for more than eight decades.

In April 2016, CalPERS conducted a standard agency audit of the City’s practices related to financial reporting for pension plans (Governmental Accounting Standards Board (“GASB”) Statement No. 67). As a result of that audit, CalPERS now requires that the City adopt a Resolution re-approving any previously approved individual employee groups’ salary schedules into a single Citywide schedule, in a format approved by CalPERS. Therefor e, when there is a change to any of our employee group’s salary schedule s, the City Council must adopt a Resolution approving the Citywide schedule.

The most current salary schedule was approved by the City Council on September 13, 2021.

Since that time, updates to the pay schedules for FY 2022-23 were approved individually by the City Council as follows:

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2  AFSCME. The pay schedule reflects the pay increases effective July 4, 202 2 as approved by the City Council on June 14, 2021 when Resolution 2021 -048 was adopted.
 Management. The pay schedule reflects the pay increases effective July 4, 2022 as approved by the City Council on June 28, 2021 when Resolution 2021 -061 was adopted.
 Confidential. The pay schedule reflects the pay increases effective July 4, 2022 as approved by the City Council on June 28, 2021 when Resolution 2021 -062 was adopted.
 City Attorney. The City Attorney received a cost of living adjustment on July 4, 2022, commensurate with that provided to the Management Employee Group as approved by the City Council on June 28, 2021 (Resolution 2018-045).  City Manager. The City Manager received a cost of living adjustment on March 2022, commensurate with that provided to the Management Employee Group as approved by the City Council on June 28, 2021 (Resolution 2014-106).  Teamsters. The pay schedule reflects the pay increases effective September 12, 2022 as approved by the City Council on August 23, 2021 when Resolution 2021 - 079 was adopted.
 Part-Time. The pay schedule reflects no increase. The Part-Time employee group received a pay increase that was effective January 1, 2022 as approved by the City Council on November 13, 2018 when Resolution 2018-108 was adopted. These changes were incorporated into the master salary schedule on September 3, 2021.

ANALYSIS:

The Government Code and California Code of Regulations (“CCR”) requirement 570.5 state that the City of San Carlos must maintain a single , duly approved and adopted pay schedule that identifies the positions for every employee classification. Prev iously, the City Council approved and adopted salary schedules by individual employee groups. Based on this new interpretation, each time there is a modification, the Council must approve and adopt one new salary schedule in its entirety.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution approving and adopting a Comprehensive Master Salary Schedule for FY 2022-23 in accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System (“CalPERS”).

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

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3 Respectfully submitted by:

Rebecca Mendenhall,
Administrative Services Director

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

2. Exhibit A to Resolution - Master Salary Schedule FY 2022-2023

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RESOLUTION NO. 2022 - _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

APPROVING AND ADOPTING A COMPREHENSIVE MASTER SALARY SCHEDULE FOR FISCAL YEAR 2022-23 IN ACCORDANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA EMPLOYEES RETIREMENT SYSTEM ("CALPERS").

WHEREAS, on June 14, 2021, the City Council adopted Resolution 2021-048 adopting a Memorandum of Understanding between the City of San Carlos and the AFSCME Local 829 Unit; and

WHEREAS, on June 28, 2021, the City Council adopted Resolution 2021-061 adopting a Salary and Benefit Resolution for the Management employee group; and

WHEREAS, on June 28, 2021, the City Council adopted Resolution 2021-062 adopting a Salary and Benefit Resolution for the Confidential employee group; and

WHEREAS, the City Attorney received a cost of living adjustment commensurate with that provided to the Management Employee Group as approved by the City Council on June 28, 2021 (Resolution 2018-045); and

WHEREAS, the City Manager received a cost of living adjustment commensurate with that provided to the Management Employee Group as approved by the City Council on June 28, 2021 (Resolution 2014-106); and

WHEREAS, on August 23, 2021, the City Council adopted Resolution 2021-079 adopting a Memorandum of Understanding between the City of San Carlos and the Teamsters Local 856 Unit; and

WHEREAS, the salary schedule proposed for adoption was previously approved by the City Council using its practice of adopting a salary schedule for each employee group; and

WHEREAS, based on CalPERS interpretation, each time there is a modification to the salary schedule for one employee group, the Council must approve and adopt a new salary schedule in its entirety.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Carlos hereby approves the salary schedules attached hereto as Exhibit A for Fiscal Year 2022-23. *******

I, Crystal Mui, City Clerk, hereby certify that th e foregoing Resolution was passed and adopted by the City Council of the City of San Carlos at a regular meeting held on the 27th day of June 2022, by the following vote:

AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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Packet Pg. 725
Attachment: Resolution (Annual CalPERS Salary Schedule)

APPROVED: CITY CLERK of the City of San Carlos

MAYOR of the City of San Carlos

Exhibit A: Master Salary Schedule for FY 2021-22

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Packet Pg. 726
Attachment: Resolution (Annual CalPERS Salary Schedule) City of San Carlos
Salary Schedule
Fiscal Year
2022-2023
(Updated 6/27/2022)

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Packet Pg. 727
Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
Elected Officials
Effective 12/10/2018
Classification Title Monthly Annually
City Council Members $560.00 $6,720.00
Classification Title Monthly Annually
City Treasurer $560.00 $6,720.00

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Packet Pg. 728
Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
City Manager
Effective 3/15/2022
Classification Title Step Hourly Bi-Weekly Monthly Annually City Manager $142.1281 $11,370.24 $24,635.53 $295,626
(By Employment Agreement)

7.i.2
Packet Pg. 729
Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
City Attorney
Effective 7/5/2022
Classification Title Step Hourly Bi-Weekly Monthly Annually City Attorney $76.0053 $6,080.43 $13,174.26 $158,091
(By Employment Agreement)

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Packet Pg. 730
Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
Management Group (Unrepresented)
Effective 7/4/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Administrative Services Director Step 1 $90.6641 $7,253.13 $15,715 $188,581 Step 2 $95.2056 $7,616.45 $16,502 $198,028
Step 3 $99.9736 $7,997.88 $17,329 $207,945
Step 4 $104.9679 $8,397.43 $18,194 $218,333
Step 5 $110.2255 $8,818.04 $19,106 $229,269
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant City Manager Step 1 $96.5644 $7,725.15 $16,738 $200,854 Step 2 $101.3996 $8,111.97 $17,576 $210,911
Step 3 $106.4736 $8,517.89 $18,455 $221,465
Step 4 $111.7862 $8,942.90 $19,376 $232,515
Step 5 $117.3804 $9,390.44 $20,346 $244,151
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant Community Development Director Step 1 $78.7327 $6,298.62 $13,647 $163,764 Step 2 $82.6673 $6,613.38 $14,329 $171,948
Step 3 $86.8038 $6,944.30 $15,046 $180,552
Step 4 $91.1423 $7,291.38 $15,798 $189,576
Step 5 $95.7000 $7,656.00 $16,588 $199,056
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Building Official Step 1 $68.6790 $5,494.32 $11,904 $142,852 Step 2 $72.1127 $5,769.01 $12,500 $149,994
Step 3 $75.7115 $6,056.92 $13,123 $157,480
Step 4 $79.5063 $6,360.51 $13,781 $165,373
Step 5 $83.4785 $6,678.28 $14,470 $173,635
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt City Clerk/Director of Step 1 $62.1729 $4,973.83 $10,777 $129,320 Community Relations Step 2 $65.2821 $5,222.57 $11,316 $135,787 Step 3 $68.5566 $5,484.53 $11,883 $142,598
Step 4 $71.9719 $5,757.75 $12,475 $149,701
Step 5 $75.5708 $6,045.66 $13,099 $157,187
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt City Engineer Step 1 $81.2629 $6,501.03 $14,086 $169,027 Step 2 $85.3270 $6,826.16 $14,790 $177,480
Step 3 $89.5991 $7,167.93 $15,531 $186,366
Step 4 $94.0733 $7,525.86 $16,306 $195,672
Step 5 $98.7800 $7,902.40 $17,122 $205,462
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Communications Manager Step 1 $58.3500 $4,668.00 $10,114 $121,368 Step 2 $61.2692 $4,901.54 $10,620 $127,440
Step 3 $64.3327 $5,146.62 $11,151 $133,812
Step 4 $67.5462 $5,403.70 $11,708 $140,496
Step 5 $70.9269 $5,674.15 $12,294 $147,528

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Packet Pg. 731
Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
Management Group (Unrepresented)
Effective 7/4/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Community Development Director Step 1 $88.7973 $7,103.79 $15,392 $184,698 Step 2 $93.2409 $7,459.27 $16,162 $193,941
Step 3 $97.9048 $7,832.38 $16,970 $203,642
Step 4 $102.7890 $8,223.12 $17,817 $213,801
Step 5 $107.9364 $8,634.91 $18,709 $224,508
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Economic Development Step 1 $67.4487 $5,395.90 $11,691 $140,293 & Housing Manager Step 2 $70.8212 $5,665.69 $12,276 $147,308 Step 3 $74.3528 $5,948.23 $12,888 $154,654
Step 4 $78.0802 $6,246.41 $13,534 $162,407
Step 5 $81.9729 $6,557.83 $14,209 $170,504
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Economic Development Coordinator Step 1 $54.7547 $4,380.38 $9,491 $113,890 Step 2 $57.4845 $4,598.76 $9,964 $119,568
Step 3 $60.3550 $4,828.40 $10,462 $125,538
Step 4 $63.3725 $5,069.80 $10,985 $131,815
Step 5 $66.5490 $5,323.92 $11,535 $138,422
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Financial Services Manager Step 1 $71.7087 $5,736.70 $12,430 $149,154 Step 2 $75.2954 $6,023.63 $13,051 $156,614
Step 3 $79.0595 $6,324.76 $13,704 $164,444
Step 4 $83.0073 $6,640.58 $14,388 $172,655
Step 5 $87.1692 $6,973.54 $15,109 $181,312
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Human Resources Manager Step 1 $70.9130 $5,673.04 $12,292 $147,499 Step 2 $74.4568 $5,956.55 $12,906 $154,870
Step 3 $78.1721 $6,253.76 $13,550 $162,598
Step 4 $82.0769 $6,566.15 $14,227 $170,720
Step 5 $86.1900 $6,895.20 $14,940 $179,275
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Information Technology Manager Step 1 $69.4440 $5,555.52 $12,037 $144,444 Step 2 $72.9144 $5,833.15 $12,638 $151,662
Step 3 $76.5500 $6,124.00 $13,269 $159,224
Step 4 $80.3877 $6,431.02 $13,934 $167,206
Step 5 $84.4027 $6,752.22 $14,630 $175,558
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Parks & Recreation Director Step 1 $91.2517 $7,300.14 $15,817 $189,804 Step 2 $95.8115 $7,664.92 $16,607 $199,288
Step 3 $100.6039 $8,048.31 $17,438 $209,256
Step 4 $105.6228 $8,449.82 $18,308 $219,695
Step 5 $110.9110 $8,872.88 $19,225 $230,695

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Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
Management Group (Unrepresented)
Effective 7/4/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Planning Manager Step 1 $72.1127 $5,769.01 $12,500 $149,994 Step 2 $75.6748 $6,053.99 $13,117 $157,404
Step 3 $79.4144 $6,353.16 $13,765 $165,182
Step 4 $83.3378 $6,667.03 $14,445 $173,343
Step 5 $87.4631 $6,997.05 $15,160 $181,923
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Principal Planner Step 1 $66.3323 $5,306.58 $11,498 $137,971 Step 2 $69.6436 $5,571.48 $12,072 $144,859
Step 3 $73.1355 $5,850.84 $12,677 $152,122
Step 4 $76.7945 $6,143.56 $13,311 $159,733
Step 5 $80.6410 $6,451.28 $13,978 $167,733
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Public Works Director Step 1 $98.6331 $7,890.65 $17,096 $205,157 Step 2 $103.5724 $8,285.79 $17,953 $215,431
Step 3 $108.7504 $8,700.03 $18,850 $226,201
Step 4 $114.1855 $9,134.84 $19,792 $237,506
Step 5 $119.8960 $9,591.68 $20,782 $249,384
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Public Works Superintendent Step 1 $68.9544 $5,516.35 $11,952 $143,425 Step 2 $72.4003 $5,792.03 $12,549 $150,593
Step 3 $76.0176 $6,081.41 $13,176 $158,117
Step 4 $79.8184 $6,385.47 $13,835 $166,022
Step 5 $83.8090 $6,704.72 $14,527 $174,323
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Recreation Manager Step 1 $64.0846 $5,126.77 $11,108 $133,296 Step 2 $67.2865 $5,382.92 $11,663 $139,956
Step 3 $70.6500 $5,652.00 $12,246 $146,952
Step 4 $74.1865 $5,934.92 $12,859 $154,308
Step 5 $77.8962 $6,231.69 $13,502 $162,024
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Accountant Step 1 $55.0239 $4,401.92 $9,537 $114,450 Step 2 $57.7783 $4,622.26 $10,015 $120,179
Step 3 $60.6672 $4,853.38 $10,516 $126,188
Step 4 $63.6908 $5,095.26 $11,040 $132,477
Step 5 $66.8795 $5,350.36 $11,592 $139,109
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Building Inspector Step 1 $52.9283 $4,234.26 $9,174 $110,091 Step 2 $55.5747 $4,445.97 $9,633 $115,595
Step 3 $58.3534 $4,668.27 $10,115 $121,375
Step 4 $61.2711 $4,901.69 $10,620 $127,444
Step 5 $64.3347 $5,146.78 $11,151 $133,816

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Packet Pg. 733
Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
Management Group (Unrepresented)
Effective 7/4/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Engineer Step 1 $71.2068 $5,696.54 $12,343 $148,110 Step 2 $74.7629 $5,981.03 $12,959 $155,507
Step 3 $78.5025 $6,280.20 $13,607 $163,285
Step 4 $82.4319 $6,594.55 $14,288 $171,458
Step 5 $86.5572 $6,924.57 $15,003 $180,039
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Management Analyst Step 1 $53.0531 $4,244.25 $9,196 $110,351 Step 2 $55.7033 $4,456.27 $9,655 $115,863
Step 3 $58.4882 $4,679.06 $10,138 $121,656
Step 4 $61.4200 $4,913.60 $10,646 $127,754
Step 5 $64.4803 $5,158.42 $11,177 $134,119
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Planner Step 1 $55.7095 $4,456.76 $9,656 $115,876 Step 2 $58.4882 $4,679.06 $10,138 $121,656
Step 3 $61.4200 $4,913.60 $10,646 $127,754
Step 4 $64.4864 $5,158.92 $11,178 $134,132
Step 5 $67.7120 $5,416.96 $11,737 $140,841
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Sustainability Analyst Step 1 $53.0532 $4,244.25 $9,196 $110,351 Step 2 $55.7034 $4,456.27 $9,655 $115,863
Step 3 $58.4882 $4,679.06 $10,138 $121,656
Step 4 $61.4200 $4,913.60 $10,646 $127,754
Step 5 $64.4803 $5,158.42 $11,177 $134,119
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Traffic Engineer Step 1 $71.2068 $5,696.54 $12,343 $148,110 Step 2 $74.7628 $5,981.03 $12,959 $155,507
Step 3 $78.5025 $6,280.20 $13,607 $163,285
Step 4 $82.4319 $6,594.55 $14,288 $171,458
Step 5 $86.5572 $6,924.58 $15,003 $180,039

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Packet Pg. 734
Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
Confidential Unit
Effective 7/4/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Administrative Assistant Step 1 $35.6174 $2,849.39 $6,174 $74,084 Step 2 $37.3993 $2,991.94 $6,483 $77,791
Step 3 $39.2739 $3,141.91 $6,807 $81,690
Step 4 $41.2309 $3,298.47 $7,147 $85,760
Step 5 $43.3012 $3,464.10 $7,506 $90,066
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Executive Assistant Step 1 $42.0362 $3,362.89 $7,286 $87,435 Step 2 $44.1416 $3,531.33 $7,651 $91,814
Step 3 $46.3511 $3,708.09 $8,034 $96,410
Step 4 $48.6647 $3,893.18 $8,435 $101,223
Step 5 $51.1098 $4,088.79 $8,859 $106,308
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Human Resources Management Analyst Step 1 $47.2116 $3,776.93 $8,183 $98,200 Step 2 $49.5885 $3,967.08 $8,595 $103,144
Step 3 $52.0605 $4,164.84 $9,024 $108,286
Step 4 $54.6692 $4,373.54 $9,476 $113,712
Step 5 $57.3968 $4,591.74 $9,949 $119,385
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Management Analyst Step 1 $45.3612 $3,628.90 $7,863 $94,351 Step 2 $47.6375 $3,811.00 $8,257 $99,086
Step 3 $50.0065 $4,000.52 $8,668 $104,014
Step 4 $52.5197 $4,201.58 $9,103 $109,241
Step 5 $55.1359 $4,410.87 $9,557 $114,683

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Packet Pg. 735
Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
Teamsters
Effective 9/13/2021
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Mechanic Step 1 $38.5929 $3,087.43 $6,689.44 $80,273 Step 2 $40.5226 $3,241.81 $7,023.92 $84,287
Step 3 $42.5485 $3,403.88 $7,375.07 $88,501
Step 4 $44.6762 $3,574.10 $7,743.87 $92,926
Step 5 $46.9100 $3,752.80 $8,131.07 $97,573
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Maintenance Worker Step 1 $32.5125 $2,601.00 $5,635.50 $67,626 Step 2 $34.1382 $2,731.06 $5,917.29 $71,007
Step 3 $35.8450 $2,867.60 $6,213.13 $74,558
Step 4 $37.6372 $3,010.98 $6,523.78 $78,285
Step 5 $39.5193 $3,161.54 $6,850.01 $82,200
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Maintenance Worker Step 1 $38.7450 $3,099.60 $6,715.80 $80,590 Step 2 $40.6823 $3,254.58 $7,051.60 $84,619
Step 3 $42.7163 $3,417.30 $7,404.16 $88,850
Step 4 $44.8521 $3,588.17 $7,774.36 $93,292
Step 5 $47.0951 $3,767.61 $8,163.15 $97,958

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Packet Pg. 736
Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
Teamsters
Effective 9/12/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Mechanic Step 1 $39.7508 $3,180.06 $6,890.14 $82,682 Step 2 $41.7384 $3,339.07 $7,234.65 $86,816
Step 3 $43.8251 $3,506.00 $7,596.34 $91,156
Step 4 $46.0166 $3,681.33 $7,976.21 $95,715
Step 5 $48.3173 $3,865.38 $8,375.00 $100,500
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Maintenance Worker Step 1 $33.4880 $2,679.04 $5,804.58 $69,655 Step 2 $35.1623 $2,812.99 $6,094.81 $73,138
Step 3 $36.9204 $2,953.63 $6,399.53 $76,794
Step 4 $38.7663 $3,101.31 $6,719.49 $80,634
Step 5 $40.7049 $3,256.39 $7,055.51 $84,666
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Maintenance Worker Step 1 $39.9075 $3,192.60 $6,917.29 $83,008 Step 2 $41.9028 $3,352.22 $7,263.15 $87,158
Step 3 $43.9979 $3,519.83 $7,626.30 $91,516
Step 4 $46.1978 $3,695.82 $8,007.61 $96,091
Step 5 $48.5080 $3,880.64 $8,408.05 $100,897

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Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/4/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt A ccounting Technician I S tep 1 $28.1881 $2,255.05 $4,885.94 $58,631 Step 2 $29.5985 $2,367.88 $5,130.41 $61,565
Step 3 $31.0963 $2,487.71 $5,390.03 $64,680
Step 4 $32.6315 $2,610.52 $5,656.13 $67,874
Step 5 $34.2613 $2,740.90 $5,938.63 $71,264
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Accounting Technician II Step 1 $32.7922 $2,623.38 $5,683.98 $68,208 Step 2 $34.4293 $2,754.34 $5,967.74 $71,613
Step 3 $36.1541 $2,892.33 $6,266.72 $75,201
Step 4 $37.9593 $3,036.74 $6,579.61 $78,955
Step 5 $39.8594 $3,188.75 $6,908.95 $82,907
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt A dministrative Clerk S tep 1 $26.8908 $2,151.27 $4,661.08 $55,933 Step 2 $28.2311 $2,258.49 $4,893.38 $58,721
Step 3 $29.6430 $2,371.44 $5,138.12 $61,657
Step 4 $31.1266 $2,490.13 $5,395.28 $64,743
Step 5 $32.6818 $2,614.54 $5,664.84 $67,978
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Assistant Planner Step 1 $45.8846 $3,670.77 $7,953.34 $95,440 Step 2 $48.1790 $3,854.32 $8,351.02 $100,212
Step 3 $50.5890 $4,047.12 $8,768.75 $105,225
Step 4 $53.1148 $4,249.19 $9,206.57 $110,479
Step 5 $55.7710 $4,461.68 $9,666.97 $116,004
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant Public Works Superintendent Step 1 $49.9109 $3,992.87 $8,651.23 $103,815 Step 2 $52.4065 $4,192.52 $9,083.79 $109,006
Step 3 $55.0268 $4,402.15 $9,537.98 $114,456
Step 4 $57.7782 $4,622.25 $10,014.88 $120,179
Step 5 $60.6670 $4,853.36 $10,515.61 $126,187
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Associate Engineer Step 1 $58.4223 $4,673.79 $10,126.54 $121,518 Step 2 $61.3392 $4,907.13 $10,632.12 $127,585
Step 3 $64.4122 $5,152.97 $11,164.78 $133,977
Step 4 $67.6270 $5,410.16 $11,722.02 $140,664
Step 5 $71.0123 $5,680.99 $12,308.80 $147,706
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Associate Planner Step 1 $50.6538 $4,052.30 $8,779.98 $105,360 Step 2 $53.1824 $4,254.59 $9,218.28 $110,619
Step 3 $55.8426 $4,467.41 $9,679.38 $116,153
Step 4 $58.6344 $4,690.75 $10,163.30 $121,960
Step 5 $61.5650 $4,925.20 $10,671.26 $128,055

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Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/4/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt B uilding Inspector I S tep 1 $41.6645 $3,333.16 $7,221.85 $86,662 Step 2 $43.7475 $3,499.80 $7,582.90 $90,995
Step 3 $45.9325 $3,674.60 $7,961.64 $95,540
Step 4 $48.2274 $3,858.19 $8,359.41 $100,313
Step 5 $50.6391 $4,051.13 $8,777.45 $105,329
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Building Inspector II Step 1 $46.6049 $3,728.39 $8,078.19 $96,938 Step 2 $48.9363 $3,914.91 $8,482.30 $101,788
Step 3 $51.3846 $4,110.77 $8,906.67 $106,880
Step 4 $53.9498 $4,315.98 $9,351.29 $112,215
Step 5 $56.6466 $4,531.73 $9,818.74 $117,825
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Civil Engineering Assistant Step 1 $46.6269 $3,730.15 $8,081.99 $96,984 Step 2 $48.9582 $3,916.65 $8,486.08 $101,833
Step 3 $51.4065 $4,112.52 $8,910.46 $106,925
Step 4 $53.9718 $4,317.74 $9,355.11 $112,261
Step 5 $56.6759 $4,534.07 $9,823.81 $117,886
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Civil Engineering Technician Step 1 $40.7960 $3,263.68 $7,071.31 $84,856 Step 2 $42.8260 $3,426.08 $7,423.17 $89,078
Step 3 $44.9727 $3,597.81 $7,795.27 $93,543
Step 4 $47.2174 $3,777.39 $8,184.34 $98,212
Step 5 $49.5798 $3,966.38 $8,593.83 $103,126
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Communications Coordinator Step 1 $34.1077 $2,728.62 $5,912.00 $70,944 Step 2 $35.8107 $2,864.86 $6,207.19 $74,486
Step 3 $37.6058 $3,008.46 $6,518.34 $78,220
Step 4 $39.4860 $3,158.88 $6,844.24 $82,131
Step 5 $41.4585 $3,316.68 $7,186.14 $86,234
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Cook Step 1 $29.9800 $2,398.40 $5,196.53 $62,358 Step 2 $31.4800 $2,518.40 $5,456.53 $65,478
Step 3 $33.0600 $2,644.80 $5,730.40 $68,765
Step 4 $34.7100 $2,776.80 $6,016.40 $72,197
Step 5 $36.4400 $2,915.20 $6,316.27 $75,795
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Fire Prevention Officer Step 1 $60.8964 $4,871.71 $10,555.37 $126,664 Step 2 $63.9434 $5,115.47 $11,083.53 $133,002
Step 3 $67.1518 $5,372.14 $11,639.64 $139,676
Step 4 $70.5036 $5,640.29 $12,220.62 $146,647
Step 5 $74.0257 $5,922.06 $12,831.12 $153,973

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Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/4/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Permit Technician Step 1 $34.2534 $2,740.27 $5,937.26 $71,247 Step 2 $35.9660 $2,877.28 $6,234.11 $74,809
Step 3 $37.7643 $3,021.14 $6,545.81 $78,550
Step 4 $39.6526 $3,172.21 $6,873.12 $82,477
Step 5 $41.6352 $3,330.82 $7,216.77 $86,601
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt P ublic Works Inspector S tep 1 $48.1909 $3,855.27 $8,353.09 $100,237 Step 2 $50.6027 $4,048.21 $8,771.13 $105,254
Step 3 $53.1313 $4,250.51 $9,209.43 $110,513
Step 4 $55.7842 $4,462.73 $9,669.26 $116,031
Step 5 $58.5759 $4,686.07 $10,153.15 $121,838
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Recreation Coordinator Step 1 $35.1309 $2,810.47 $6,089.36 $73,072 Step 2 $36.8850 $2,950.80 $6,393.40 $76,721
Step 3 $38.7340 $3,098.72 $6,713.89 $80,567
Step 4 $40.6706 $3,253.65 $7,049.57 $84,595
Step 5 $42.7023 $3,416.18 $7,401.72 $88,821
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Recreation Supervisor Step 1 $46.8535 $3,748.28 $8,121.27 $97,455 Step 2 $49.1921 $3,935.37 $8,526.63 $102,320
Step 3 $51.6549 $4,132.39 $8,953.52 $107,442
Step 4 $54.2349 $4,338.79 $9,400.71 $112,809
Step 5 $56.9461 $4,555.69 $9,870.66 $118,448
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt S enior Administrative Clerk S tep 1 $32.3684 $2,589.47 $5,610.52 $67,326 Step 2 $33.9836 $2,718.69 $5,890.49 $70,686
Step 3 $35.6864 $2,854.91 $6,185.64 $74,228
Step 4 $37.4696 $2,997.57 $6,494.74 $77,937
Step 5 $39.3405 $3,147.24 $6,819.03 $81,828
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Facility Attendant Step 1 $26.5225 $2,121.80 $4,597.23 $55,167 Step 2 $27.8486 $2,227.89 $4,827.10 $57,925
Step 3 $29.2411 $2,339.29 $5,068.45 $60,821
Step 4 $30.7031 $2,456.25 $5,321.86 $63,862
Step 5 $32.2383 $2,579.06 $5,587.97 $67,056
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Systems Analyst Step 1 $55.6819 $4,454.55 $9,651.53 $115,818 Step 2 $58.4663 $4,677.30 $10,134.16 $121,610
Step 3 $61.3895 $4,911.16 $10,640.85 $127,690
Step 4 $64.4592 $5,156.73 $11,172.92 $134,075
Step 5 $67.6821 $5,414.57 $11,731.57 $140,779

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Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/4/2022
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Systems Analyst Step 1 $49.3675 $3,949.40 $8,557.03 $102,684 Step 2 $51.8377 $4,147.02 $8,985.21 $107,822
Step 3 $54.4322 $4,354.58 $9,434.92 $113,219
Step 4 $57.1508 $4,572.06 $9,906.14 $118,874
Step 5 $60.0084 $4,800.67 $10,401.46 $124,818

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Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule) City of San Carlos – Pay Rates and Ranges
Part-Time Employee Group
Effective 01/03/2022
FLSA Classification Title Step Hourly
Non-Exempt Cook Step 1 $29.9800
Step 2 $31.4800
Step 3 $33.0600
Step 4 $34.7100
Step 5 $36.4400
FLSA Classification Title Step Hourly
Non-Exempt Facility Attendant Step 1 $17.8800
Step 2 $18.7800
Step 3 $19.7200
Step 4 $20.7000
Step 5 $21.7400
FLSA Classification Title Step Hourly
Non-Exempt Intern Step 1 $20.0000
Step 2 $21.0000
Step 3 $22.0500
Step 4 $23.1500
Step 5 $24.3100
FLSA Classification Title Step Hourly
Non-Exempt Program Coordinator Step 1 $24.4200
Step 2 $25.6400
Step 3 $26.9300
Step 4 $28.2700
Step 5 $29.6900
FLSA Classification Title Step Hourly
Non-Exempt Recreation Leader I Step 1 $17.3600
Step 2 $18.2200
FLSA Classification Title Step Hourly
Non-Exempt Recreation Leader II Step 1 $19.1400
Step 2 $20.0900
Step 3 $21.1000
Step 4 $22.1500
Step 5 $23.2600

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Attachment: Exhibit A to Resolution - Master Salary Schedule FY 2022-2023 (Annual CalPERS Salary Schedule)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Approving the Plans and Specifications and Authorizing a Call for Bids from Qualified Bidders for the Second Floor Library Tenant Improvement Project C2202.

RECOMMENDATION:

Staff recommends that the City Council adopt a resolution approving the construction documents and authorizing a call for bids for the 2nd Floor Library Tenant Improvement Project C2202.

FISCAL IMPLICATIONS:

There is no fiscal impact or additio nal appropriation needed at this time. The 2nd Floor Library Tenant Improvement Project C2202 (“Project”) has an available Project budget of $1,350,000 in Fiscal Year 2022-23.

Staff has consulted with the Architect-of-Record and determined the available Project budget is sufficient to award the base bid with contingency. Should the Project budget exceed the available amount, staff will request the additional appropriation when the Project is presented to the City Council for award.

BACKGROUND:

With the increase in development and capital projects, there is an additional demand for personnel and consulting resources. Ci ty Hall has limited space and capacity for growth . As such, it has become necessary to expand into the Project space in Suite 206 on the 2nd floor of the City of San Carlos Library (where the Chamber of Commerce was previously located).

The Project will remodel and update the space to provide additional office space for City staff and maximize the space for future growth and use . The currently configured office space is not adequate and will need cabling, electrical, lighting, and other updates. The Project budget includes costs for an additional network switch to accommodate the added connections.

Staff retained Viotti Architects (“Consultant”) to provide architectural plan services and prepare the construction documents for the Project . To ensure the Project serv es the City’s needs to provide quality expanded office space, staff met with the Consultant to provide input prior to the preparation of construction documents.

ANALYSIS:

The final bid set of the plans and specifications were prepared on June 14, 2022. The tentative

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2 bid opening date is July 26, 2022, at 3:00 p.m. and award of the Project is anticipated for the August 8, 2022 City Council meeting.

Staff recommends approving the plans and specifications and authorizing a call for bids for the Project.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a resolution approving the construction documents and authorizing a call for bids for the 2nd Floor Library Tenant Improvement Project C2202; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, AICP
Community Development Director

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution - Library Remodel Project

2. Plans and Construction Documents for 2nd Floor Library Remodel Project

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RESOLUTION NO. 2022 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING A CALL FOR BIDS FROM QUALIFIED BIDDERS FOR THE 2ND FLOOR LIBRARY TENANT IMPROVEMENT PROJECT C2202.

WHEREAS, City Hall has limited space and capacity for growth and therefore it has become necessary to expand into the recently vacated library space; and

WHEREAS, with the increase in development and capital projects, there is an additional demand for personnel and consulting services office space and work areas; and

WHEREAS, the goal is to maximize the space for future growth and use; and

WHEREAS, staff retained Viotti Architects to provide architectural plan services and prepare the construction documents; and

WHEREAS, the final bid set of the construction documents were prepared on June 14, 2022; and

WHEREAS, staff recommends approving the construction documents and authorizing a call for bids for the Project.

NOW, THEREFORE BE IT RESOLVED , that the San Carlos City Council hereby approves the construction documents and authorizes a call for bids for the 2nd Floor Library Tenant Improvement Project C2202.
* * * * *

I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 27th day of June 2022, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________

________________________________
CITY CLERK of the City of San Carlos
APPROVED:

___________________________
MAYOR of the City of San Carlos

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Attachment: Resolution - Library Remodel Project (Library Tenant Impro Proj Call for Bids)

CITY OF SAN CARLOS

SAN MATEO COUNTY, CALIFORNIA

Public Works Department
600 Elm Street
San Carlos, CA 94070

Contract Documents
For the

2nd Floor Library Tenant Improvement
Project

City Project No. C2202

BIDS PROPOSALS DUE: July 26, 2022 12:00 P.M.

BID OPENING: July 26, 2022 3:00 P.M.

BID SET

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

2nd Floor Library Tenant Improvement Project 2202

DESIGN CERTIFICATION

The Plans contained herein have been prepared by, or under the responsible charge of, the following registered person(s):

Prepared by:

___________________________________________________________ RAYNOLD C. VIOTTI, ARCHITECT OF RECORD Date
Viotti Architects
1300 Industrial Road, Suite 14
San Carlos, CA 94070
(650) 595-2955

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TABLE OF CONTENTS

A. INTRODUCTORY PAGES
Title Page No.

Cover Page i
Table of Contents ii
Notice Inviting Sealed Proposals iii
Instructions to Bidders iv
Schedule of Required Bid Documents and Agreement Forms v

B. BID PROPOSAL

Bid Proposal Cover Page P-1
Bid Proposal Table of Contents P-2
Bid Proposal P-3
Bidding Requirements P-4
Bid Schedule P-6
Designation of Subcontractors P-8
Department of Industrial Relations Registration Requirement P-8 Certifications and Affidavits
Non-Collusion Affidavit P-9
Bidder’s Qualifications P-10
Bidder’s References P-11
Signature Pages P-12
Bidder’s Bond P-14

C. AGREEMENT AND AGREEMENT FORMS

Agreement and Agreement Forms Table of Contents A-1
Construction Agreement A-2
Exhibit A – Contractor’s Bid Proposal A-11
Exhibit B – Insurance Coverage Form A-12
Resolution of Construction Claims A-13
Agreement Forms
Payment Bond A-15
Performance Bond A-17
Workers Compensation Certification A-19
Certification of Safety Requirements for Contractors and Vendors A-20 Drug-Free Workplace Certification A-21
Escrow Agreement for Security Deposits in Lieu of Retention (Optional) A-22 Guarantee A-24

D. GENERAL PROVISIONS

Section 1 Terms and Definitions GP-1
Section 2 Proposal Requirements and Conditions GP-5
Section 3 Review of Bids, Contract Award and Execution GP-8 Section 4 Scope and Control of the Work GP-13
Section 5 Changes of Work GP-20
Section 6 Control of Materials GP-24
Section 7 Utilities GP-27
Section 8 Prosecution and Progress GP-30
Section 9 Responsibilities of the Contractor GP-39
Section 10 Measurement and Payment GP-54
Section 11 Guarantee GP-60

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids) iv
E. SPECIAL PROVISIONS

Section 1 Description of Work SP-1
Section 2 Location SP-1
Section 3 Days and Hours of Operation SP-1
Section 4 Staging/Construction Area SP-1
Section 5 Water SP-1
Section 6 Power SP-1
Section 7 Owner/Contractor meetings SP-2
Section 8 Notification of Residents and Merchants SP-2
Section 9 Storm Water Pollution Prevention SP-2
Section 10 Construction and Demolition Debris SP-2
Section 11 Haul Routes SP-3
Section 12 Sanitation Facilities and Utilities SP-3
Section 13 Sequence of Work SP-3
Section 14 Clearance Heights SP-4
Section 15 Safety of Persons and Property SP-4
Section 16 Traffic Control SP-5
Section 17 Construction Schedule SP-6
Section 18 Daily Work Reports SP-6
Section 19 Submittals SP-7
Section 20 Sweeping SP-7

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids) v

CITY OF SAN CARLOS

SAN MATEO COUNTY, CALIFORNIA

NOTICE INVITING SEALED PROPOSALS

NOTICE IS HEREBY GIVEN that sealed proposals or bids will be publicly opened, examined and announced on Tuesday, July 26, 2022 at the hour of 3:00 p.m. by the City Clerk of the City of San Carlos through a ZOOM video conference for the
2nd Floor Library Tenant Improvement Project, No.

C2202. Sealed bid proposals shall be received in hand by the City Clerk before 12:00 p.m. on July 26, 2022. Note – City Hall is closed to the public every Wednesday and Friday. No Pre-Bid meeting has been scheduled for this project.

A Class B General Contractor’s License is required for this work. Work will be done and payments will be made in accordance with provisions more particularly described in the plans and specifications.

The scope of work generally includes the demolition of existing interior walls per plan and construction of new offices, and conference room. Bids are required for the entire work described herein in accordance with the instructions to bidders.

Bids must be accompanied by a Proposal guarantee amounting to ten (10%) percent of the bid as described in the specifications. Said guarantee shall be forfeited to the City in case the bidder depositing the same does not, within fifteen days after written notice that the contract has been awarded to the Contractor (1) enter into a contract with the City and (2) furnish Performance and Payment Bonds as described in the specifications.

The City Council reserves the privilege of rejecting any and all proposals or to waive any irregularities or informalities in any proposals or in the bidding. No bidder may withdraw their proposal for a period of ninety (90) calendar days after the date set for opening of proposals.

As a “Public Works” project and pursuant to Section 1773 of the Labor Code, the general prevailing wage rates for San Mateo County shall apply to this contract, as determined by the Director of the California Department of Industrial Relations.

Plans and specifications, forms of proposals, bonds and contracts may be inspected or obtained from ARC
Document Solutions at 829 Cherry Lane, San Carlos, CA 94070, (650) 631- 2310; email at sancarlos@e- arc.com; or visit the City of San Carlos Website at www.cityofsancarlos.org . Bidders must register with ARC Document Solutions to obtain further information.

Bidders are directed to the Instructions for Bidders for additional contract requirements.

Dated: _____________________ /s/ CRYSTAL MUI
City Clerk
_____________________

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids) vii

CITY OF SAN CARLOS

SAN MATEO COUNTY, CALIFORNIA

INSTRUCTIONS TO BIDDERS

1. Proposal Requirements: Bidder's attention is directed to the General Provisions of these Specifications for the requirements and conditions which must be adhered to in the preparation of the proposal form and submission of this proposal.

2. Receipt of Bids and Bid Opening: Proposals shall be received at the office of the City Clerk, 600 Elm Street, San Carlos, CA 94070, not later than the bid deadline described in the Notice Inviting Sealed Proposals. Proposals shall be submitted in a sealed envelope, plainly marked on the outside "2nd Floor Library Tenant Improvement Project C2202.

All sealed bid proposals will be opened at 3:00 p.m. on Tuesday, July 26, 2022, via video conference using ZOOM. The following login can be used to take part in the bid opening:

 URL: https://us02web.zoom.us/j/89295290144?pwd=SXBUaF RFakRmYTVyTld0bWVBSlQ5UT09

 Meeting ID: 892 9529 0144

To participate via audio only, call into the meeting by dialing (669) 900-9128 and entering the Meeting ID indicated above.

Sealed bids and proposal forms will be examined and declared on the same day by the City Clerk.

3. Time of Completion and Liquidated Damages: All work shall be diligently prosecuted to completion before the expiration of ____Calendar Days from the date of receipt of the “Notice to Proceed”. If the Contractor fails to complete the work within the above-specified time limit, the Contractor shall pay liquidated damages to the City, computed at the rate of Five Hundred Dollars ($500) for each calendar day beyond the specified time limit until the project is completed. See the Special Provisions for additional time of completion milestone requirements.

4. B id Security: Pursuant to California Public Contract Code Section 20170, each proposal shall be accompanied by a bid security in the form of cash, cashier’s or certified check, or bidder’s bond made payable to the “City of San Carlos” for an amount equal to at least ten percent (10%) of the Bid Amount and no bid shall be considered unless such security is enclosed therewith.

5. B id Guarantee : No bid shall be withdrawn except as provided for pursuant to Public Contract Code Section 5103, and the bidder shall guarantee the Total Bid Price for a period of ninety (90) calendar days from the date of the bid opening.

6. C ontractor’s License: Bidders are to be licensed in accordance with the provisions of the “Contractor’s License Law,” Chapter 9 of Division 3 of the State Business and Professions Code. In addition, at the time of submitting the bid, bidder must have the following classification of contractor’s license: Class B General Contractor’s License.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids) viii

7. Additional Registration and Licensing Requirements : In accordance with Labor Code Section 1725.5, Contractor and all Subcontractors shall be registered with the California Department of Industrial Relations (DIR) as a condition of being listed on the proposal form. All 2nd and lower tier subcontractors working on the project shall be registered with the Department of Industrial Relations prior to the work being performed. Contractor and all Subcontractors shall also obtain a City business license prior to the work being performed.

8. P revailing Wage: The work contemplated by this contract is a “public work” subject to prevailing wages under California Labor Code Section 1770 et. seq. The successful bidder will be required to pay not less than the prevailing rate of per diem wages as determined by the California Department of Industrial Relations or Federal Minimum Wage Rates as determined by the United States Secretary of Labor in effect on the date the work is performed.

9. Bonds and Insurance: All contractors are required to furnish to the City faithful performance, labor and materials, and 2-year warranty bonds and insurance, as required in the specifications.

10. S ecurity Substitution: Pursuant to California Public Contract Code Section 22300, and at the request and expense of the Contractor to whom the Contract is awarded, securities of a value equivalent to the retention amount, in a form approved by the City, shall be permitted in substitution for money withheld by the City to ensure performance under the Contract.

11. P re-Bid Conference: No Pre-Bid meeting has been scheduled for this project.

12. R equests for Clarification and Project Communication: In the event the bidder has any questions as to the meaning of any part of the plans and specifications, or if the bidder finds any error, inconsistency, or ambiguity in the Contract Documents, the bidder shall make a written request for clarification prior to submitting its bid. All questions and comments regarding the plans and specifications should be directed to the Project Manager indicated below and will only be responded to if received in writing before May 31, 2022. Questions received after this time and date may not be addressed.

City of San Carlos – Community Development Department
600 Elm Street, San Carlos, CA 94070
Attention: Chris Valley, Building Official
[email protected]
Telephone: (650) 802-4262
Fax: (650) 595-6701

13. These “Instructions to Bidders” are hereby made a part of the Contract Documents.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids) ix

SCHEDULE OF REQUIRED

BID DOCUMENTS AND AGREEMENT FORMS

Submit with Bid Proposal - The following documents must be completed, signed and submitted as part of the Bid Proposal, prior to the bid opening:

Completed Bid Proposal consisting of:

A. Bid Schedule
B. Designation of Subcontractors
C. Certifications and Affidavits:

1. Non-Collusion Affidavit

2. Bidder’s Qualifications

3. Bidder’s References

4. Bidder’s Personnel
D. Signature Pages
E. Bid Guarantee (Bid Bond attached)
F. Addendum, if any (not attached) – signature page to be signed and submitted by bidder.

Submit Prior to Notice to Proceed -The following documents must be completed, signed and submitted after approval and award of the Contract, prior to the Notice to Proceed:

A. Agreement
B. Payment Bond
C. Performance Bond
D. Insurance Endorsements

1. General Liability

2. Automobile Liability

3. Worker’s Compensation
E. Certifications

1. Workers Compensation

2. Safety Requirements for Contractors and Vendors

3. Drug-Free Workplace

Submit Prior to Final Acceptance - The following documents must be completed, signed and submitted prior to final acceptance:

A. Guarantee
B. Stop Notice Releases, if any (form not included)
C. Record Drawings

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids) x

This Page Intentionally Left Blank

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-1 Project No. C2202

CITY OF SAN CARLOS

PUBLIC WORKS DEPARTMENT
600 Elm Street
San Carlos, CA 94070

BID PROPOSAL

FOR:

2nd Floor Library Tenant Improvement Project

City Project No. C2202

IN

CITY OF SAN CARLOS, COUNTY OF SAN MATEO

STATE OF CALIFORNIA

NOTE: All portions of all pages included within this section, and acknowledgement of receipt of any issued addenda must be properly completed, signed, and submitted with the bid. Failure to do so may result in the bid being deemed non-responsive by the City.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-2 Project No. C2202

BID PROPOSAL

TABLE OF CONTENTS

Bid Proposal Cover Page .................................................................................... P-1 Bid Proposal Table of Contents .......................................................................... P-2

BID PROPOSAL PAGES TO BE SUBMITTED WITH BID:

Bid Proposal ....................................................................................................... P-3 Bidding Requirements ........................................................................................ P-4 Bid Schedule ...................................................................................................... P-6 Designation of Subcontractors ............................................................................ P-9 Department of Industrial Relations Registration Requirement ............................. P-9 Certifications and Affidavits
Non-Collusion Affidavit ................................................................................. P-10 Bidder’s Qualifications .................................................................................. P-11 Bidder’s References ...................................................................................... P-12 Signature Pages ................................................................................................. P-13 Bid Bond ............................................................................................................ P-15

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-3 Project No. C2202

BID PROPOSAL

2nd Floor Library Tenant Improvement Project C2202

CITY PROJECT NO. C2202

Bid To: Honorable Mayor and City Council
City of San Carlos, City Hall
San Carlos, CA 94070

Bid From:

Bidder’s Company Name:

Contact Person:

Business Street Address:

City, State, Zip Code:

Phone No.: ( )

E-mail: __ __________________

Contractor License No.:

Contractor License Expiration Date: ____

Dear Mayor and Members of the City Council:

I, as bidder, declare that I have satisfied myself as to the actual conditions and requirements of the work by careful examination of the location of the proposed work, by examination of the plans and specifications including the Instructions to Bidders, and by other measures, and that after submission of the bid, I will not dispute, complain or assert that there was any misunderstanding in regards to the nature or amount of work to be done.

I hereby certify that only those parties interested in this proposal as principals are named in this proposal and that this bid is genuine, and not sham, collusion, or made in the interest or in behalf of any person not named. I have not directly or indirectly induced or solicited any other bidder, person, firm or corporation to put in a sham bid, or refrain from bidding, and have not in any manner sought by collusion to secure for myself an advantage over any other bidder.

I agree that if this proposal is accepted, I will contract with the City of San Carlos in the form of agreement proposed, will provide all bonds and insurance certificates as required by the agreement and will furnish all equipment and materials and perform all the labor required to complete the work in accordance with the plans, specifications and other contract documents, for the unit or lump sum prices set forth in the Bid Schedule.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-4 Project No. C2202
I have carefully checked all of the figures in the Bid Schedule and understand that the City shall not be responsible for any errors or omissions on my part in making up this bid. I agree that this bid may not be withdrawn for a period of ninety (90) calendar days from the date of the bid opening and that the City reserves the right to reject any or all bids, waive any informality in bids received, and may at its option make the award that in the judgment of the City is to the best interest of the City.

BIDDING REQUIREMENTS

The work to be done and referred to here is in the City of San Carlos, County of San Mateo, State of California, and shall be constructed in accordance with all provisions of the project specifications and project plans including: any addenda; the Instructions to Bidders, the Agreement; the Standard Specifications and Standard Plans of the California Department of Transportation, current edition; the Labor Surcharge and Equipment Rental Rates; and payment of not less than the higher of the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations or Federal minimum wage rate as predetermined by the United States Secretary of Labor in effect on the date the work is performed.

For each of the various contract items of work designated on the Bid Schedule, the bidder shall set forth a unit or lump sum price which the bidder shall then use to calculate and designate a total cost for each item of work based upon the designated estimate of the quantities of work to be done, all in clearly legible figures in the respective spaces of the Bid Schedule provided for this purpose.

The bidder shall include in the unit or lump sum prices paid for the various contract items of work full compensation for conforming to the requirements of the Contract Documents and for completing all of the work required. No additional compensation shall be granted for any additional items unless categorized and approved as extra work under the terms of the agreement.

The estimate of construction quantities set forth in the Bid Schedule is approximate only, being given only as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond with those estimated quantities. The City reserves the right to increase the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or expedient by the Engineer. There shall be no claim for damage or loss of anticipated profit for any bid item omitted in its entirety, and payment will only be made on the basis of actual quantities of work performed.

If the City accepts this proposal and the bidder fails to enter into the contract and/or fails to furnish bonds as required by the specifications with sureties satisfactory to the City within ten (10) calendar days after the bidder has received notice from the City that the contract has been awarded, the City may, at its option, determine that the bidder has breached and abandoned the contract, and thereupon, the bid security accompanying this proposal shall be forfeited and become the property of the City.

The Notice to Proceed will not be issued until after the contract has been fully executed. The contractor shall commence the work under the contract within ten (10) days following the date of the Notice to Proceed, or as otherwise specified in the project specifications or negotiated with the City, and shall diligently prosecute the project to completion within the time specified. The contract completion period is inclusive of the time needed for material delivery.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-5 Project No. C2202

Bidder shall comply with the requirements of the California Labor Code, including sections 1770 et seq., and pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are on file at the office of the City Engineer, which copies shall be made available to any interested party upon request. The Contractor shall post a copy of such determination at the job site.

In accordance with the provisions of Section 1860 of the Labor Code, prior to performing work on the Contract, each Contractor to whom a public works contract is awarded shall sign and file with the City the Worker’s Compensation Certification included in the “Agreement and Agreement Forms” section of these specifications.

Bidder’s attention is directed to Section 2 of the General Provisions for additional information and requirements pertaining to the submission of a bid, and which is incorporated here by reference.

Bidder’s attention is directed to Section 2.13, “Required Contractor and Subcontractor Registration,” of the General Provision. All contractors shall register with the Department of Industrial Relations according to Labor Code Section 1725.5.

Any protest of the proposed contract award must be submitted in writing to the City no later than 5:00 p.m. on the fifth business day following the date of the bid opening. Bidder is directed to the “Bid Protest Procedure” Section of the General Provisions for additional information.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-6 Project No. C2202

BID SCHEDULE

Bids are to be submitted for the entire work. All applicable sales taxes, state and/or federal, and any other special taxes, patent rights or royalties are included in the prices quoted in the bid.

In the case of a discrepancy between the product of the “Estimated Quantity” and the “Unit Price” with the “Item Total”, the product of the “Estimated Quantity” and the “Unit Price” shall prevail and the figure shown as the “Item Total” shall be adjusted accordingly, except as provided in cases involving (a) or (b) below:

(a) If the amount set forth as a unit price is unreadable or otherwise unclear, or is omitted, or is the same as the amount entered in the item total column, then the amount set forth in the item total column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price;

(b) (Decimal Errors) If the product of the entered unit price and the estimated quantity is exactly off by a factor of ten, one hundred, etc., or one-tenth, or one-hundredth, etc. from the item total, the discrepancy will be resolved by using the entered unit price or item total, whichever most closely approximates percentage- wise the unit price or item total in the Engineer’s Estimate.

If both the unit price and the item total are unreadable or otherwise unclear, or are omitted, the bid may be deemed irregular. Likewise if the item total for a lump sum item is unreadable or otherwise unclear, or is omitted, the bid may be deemed irregular unless the project being bid has only a single item and a clear, readable total bid is provided.

In the case of a discrepancy between the sum of the figures in the item total column (adjusted per the previous paragraphs, if necessary) and the amount set forth as the total base bid amount, the sum of the figures in the item total column shall prevail and the amount shown as the total base bid amount shall be adjusted accordingly.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-7 Project No. C2202

BASE BID ITEMS ARE AS FOLLOWS:

2nd Floor Library Tenant Improvement Project C2202

CITY PROJECT NO. C2202

BASE BID

GENERAL REQUIREMENTS

PROJECT MANAGEMENT AND COORDINATION

OVERHEAD AND PROFIT

PROJECT ADMINISTRATION

FLOOR PROTECTION

CLEANING AND WASTE MANAGEMENT

FINAL CLEANING
GENERAL REQUIREMENTS SUBTOTAL:

DEMOLITION

DEMOLITION PER PLAN

DUMPSTER AND HAULING
DEMOLITION SUBTOTAL:

CONCRETE

CORE DRILL AND FLOOR PATCH FOR CABLE ROUTING PER PLAN
CONCRETE SUBTOTAL:

METALS

FURNISH AND INSTALL WALL FRAMING PER PLAN

FURNISH AND PROVIDE WALL PATCHING PER PLAN
METALS SUBTOTAL:

WOOD, PLASTICS AND COMPOSITES

FURNISH AND INSTALL BREAKROOM AND HALL CABINETRY PER PLAN

FURNISH AND INSTALL CABINET HARDWARE PER PLAN
WOOD AND PLASTICS SUBTOTAL:

THERMAL MOISTURE PROTECTION

FURNISH AND INSTALL BATT INSULATION AT OFFICE WALLS PER PLAN

FURNISH AND INSTALL INSULATION AT WINDOW TO WALL LOCATIONS

PER PLAN

FURNISH AND INSTALL JOINT SEALANT PER PLAN
THERMAL & MOISTURE PROTECTION SUBTOTAL:

DOORS AND WINDOWS

FURNISH AND INSTALL DOORS WITH SIDELITES PER PLAN

FURNISH AND INSTALL DOUBLE DOORS PER PLAN

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-8 Project No. C2202

FURNISH AND INSTALL POCKET DOOR PER PLAN

FURNISH AND INSTALL DOOR HARDWARE PER PLAN

FURNISH AND INSTALL WINOW MATERIAL PER PLAN
DOORS AND WINDOWS SUBTOTAL:

FINISHES
FURNISH AND INSTALL 5/8" GYP BD. LEVEL 5 FINISH PER PLAN

FURNISH AND INSTALL CARPET TILES PER PLAN

FURNISH AND PROVIDE PAINTING PER PLAN

FURNISH AND INSTALL LAMINATE COUNTERTOPS PER PLAN

FURNISH AND INSTALL SOLID SURFACE COUNTER PER PLAN
FINISHES SUBTOTAL:

SPECIALTIES

FURNISH AND INSTALL OFFICE WHITE BOARDS PER PLAN

FURNISH AND INSTALL WINDOW FILM PER PLAN

FURNISH AND INSTALL WINDOW BLINDS PER PLAN

FURNISH AND INSTALL UNDER COUNTER REFRIGERATOR (ADA

COMPLIANT) PER PLAN

FURNISH AND INSTALL SUSPENDED CEILING PER PLAN
SPECIALTIES SUBTOTAL:

EQUIPMENT

EQUIPMENT RENTAL
EQUIPMENT SUBTOTAL:

ALARM & SPRINKLER SYSTEMS (DEFERRED SUBMITTAL)

DESIGN AND INSTALL OF ALARM & SPRINKLER SYSTEMS (DEFERRED) ALARM & SPRINKLER SYSTEMS SUBTOTAL:

PLUMBING

FURNISH AND INSTALL SINK AND FAUCET MATERIALS PER PLAN

FURNISH AND INSTALL ROUGH AND FINISH PLUMBING PER PLAN
PLUMBING SUBTOTAL:

HEATING, VENTILATION & AIR CONDITIONING

FURNISH AND INSTALL NEW SUPPLY & RETURN AIR DUCTING PER PLAN HEATING, VENTILATION & AIR CONDITIONING SUBTOTAL:

ELECTRICAL
FURNISH AND INSTALL 2x4 LED FIXTURES PER PLAN
FURNISH AND INSTALL 2x2 LED FIXTURES PER PLAN

FURNISH AND INSTALL ELECTRICAL ROUGH PER PLAN

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-9 Project No. C2202

FURNISH AND INSTALL FINISH ELECTRICAL
ELECTRICAL SUBTOTAL:

TOTAL BID AMOUNT:

Notes:

1. The Contract will be compared and awarded on the basis of the Total Bid Amount.

2. All items on the Base and Alternative Bid Schedule must be bid. Partial bids will not be accepted.

3. Refer to approved plans dated 6/7/2022 and cut sheet information for specific line- item information.

4. The City reserves the right to reject all bids for any reason whatsoever.

5. Issuance of the “Notice to Proceed” will constitute the beginning of the Contract.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-10 Project No. C2202

DESIGNATION OF SUBCONTRACTORS

The Contractor shall perform work equaling at least 30 percent of the value of the original total bid with the Contractor’s own employees and equipment, owned or rented, with or without operators.

In accordance with the Subletting and Subcontracting Fair Practices Act, Public Contract Code sections 4100 et seq. (the “Subcontracting Act”), the Bidder hereby certifies and submits, as required by law, the following concerning subcontractors:

1. The portion of the work, which will be done by each such subcontractor; and

2. The name and location of the place of business of each subcontractor who will perform work or labor, fabricate a portion of the work or improvement according to detailed drawings in the project plans, or render service to the Contractor in or about the construction of the work in an amount in excess of one-half of one percent (0.5%) of the Contractor’s total bid.

Portion of Work to be
Performed by Subcontractor

Subcontractor Name,
Address and License Number
(License No. Required under AB 44)
Registered
with DIR?
 check if yes

1. 2.

3. 4.

5. 6.

7. (For additional Subcontractors, attach copies of this sheet as necessary) NOTE: T HIS CERTIFICATE MUST BE COMPLETED AND RETURNED ALONG WITH THE CONTRACTOR’S BID PROPOSAL.  DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION REQUIREMENT In accordance with Labor Code Section 1725.5, all contractors and subcontractors listed on a public works bid proposal must be registered with the DIR.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-11 Project No. C2202

NON-COLLUSION AFFIDAVIT
Title 23 United States Code Section 112 and
Public Contract Code Section 7106

State of California )
) ss.

County of _______________ )

(name of person signing affidavit), being first duly
sworn, deposes and says under penalty of perjury under the laws of the State of California, that he/she/they have the right, power, legal capacity, and authority to execute this Affidavit as (sole owner, partner, president, secretary, etc) of
(legal name of Bidder), the Bidder,
that the Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in any false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or that anyone shall refrain from Bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in the Bid are true; and, further, that the Bidder has not, directly or indirectly, submitted their Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, Bid depository, or to any member or agent thereof to effectuate a collusive or sham Bid.

IN WITNESS WHEREOF, the undersigned, as bidder, represent and warrant that they have the right, power, legal capacity, and authority to enter into and execute this document on behalf of the Bidder, and have executed this document by setting hereto their names, titles and signature.

(Signature of Representative of Bidder)

Subscribed and sworn to before me, a Notary Public in and for the State of California,

County of _____________________, this ______ day of _________________, 20____.

Signature of Notary Public:________________________

My Commission expires __________________, 20_____ (Seal)

NOTE: T HIS AFFIDAVIT MUST BE COMPLETED AND RETURNED AS PART OF THE CONTRACTOR’S BID PROPOSAL.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-12 Project No. C2202
BIDDER’S QUALIFICATIONS

The following statements as to the financial qualifications and experience of the Bidder are submitted as a part of this Bid and the Bidder guarantees the truthfulness and accuracy of the information. Pursuant to Public Contract Code 10165, financial statements and experience questionnaires are not public records and are not open to public inspection.

Financial Data
Reference is hereby made to the following bank or banks as to the financial responsibility of the bidder.

NAME OF BANK ADDRESS

Experience Data
The Bidder has been engaged in the contracting business, under the present business name for ________ years. Experience in work of a nature similar to that covered in this Bid extends over a period of __________ years.

The Bidder as a Contractor has never failed to satisfactorily complete an awarded contract from
a governmental entity, except as follows: (Name all exceptions and reasons therefore):

Bidder’s Personnel
The following is a list of key personnel including an listing of the person’s knowledge, ability or trade along with a brief description of their experience. If Bidder is awarded the Contract, it is understood that the work will be directed and actively supervised by one of these persons.

List of Personnel Knowledge/Skills Experience

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-13 Project No. C2202
BIDDER’S REFERENCE

List three (3) major projects which the Bidder has performed comparable work within the last four (4) years. Provide a contact person and description of the project, or other such information that will demonstrate the ability to vigorously prosecute the work.

1. PROJECT NAME LOCATION YEAR COMPLETED

AGENCY CONTACT PERSON TELEPHONE NO. FINAL CONSTRUCTION COST

BRIEF DESCRIPTION OF THE WORK AND/OR MANNER OF EXECUTION

2. PROJECT NAME LOCATION YEAR COMPLETED

AGENCY CONTACT PERSON TELEPHONE NO. FINAL CONSTRUCTION COST

BRIEF DESCRIPTION OF THE WORK AND/OR MANNER OF EXECUTION

3. PROJECT NAME LOCATION YEAR COMPLETED

AGENCY CONTACT PERSON TELEPHONE NO. FINAL CONSTRUCTION COST

BRIEF DESCRIPTION OF THE WORK AND/OR MANNER OF EXECUTION

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-14 Project No. C2202

SIGNATURE PAGES

The terms and conditions of the final contract when executed shall control and supersede anything herein to the contrary or inconsistent with such contract.

The bidder has inspected the site of the propose work in order to satisfy the bidder, by personal examination, or by such other means as the bidder prefers, of the location of the proposed work and as to the actual conditions of and at the work site. The bidder hereby offers to furnish all labor, materials, equipment, transportation, and services necessary to complete the work on this project in accordance with the Contract Documents and to complete all requirements of the Contract Documents for the sums quoted in this Bid.

Addenda:
(if any) bidder has received and examined all addenda issued during the bid period and agrees that all addenda shall be made a part of the Contract Documents. The bidder acknowledges receipt and incorporation of all impacts resulting from all addenda issued by inserting the number of each addendum below OR by signing and submitting with the bid proposal the signature page from each addendum.

Addendum Nos. _____, _____, _____, _____, _____, _____, _____, _____

Bidder’s Guarantee:

In accordance with Public Contract Code Section 20170, accompanying this Bid is _______________ (insert the word “Cash”, “Cashier’s Check”, “Certified Check” or “Bidder’s Bond” as the case may be) made payable to the City of San Carlos in the amount of ___________________________________________________($_______________) equal to at least ten percent (10%) of the total amount of this bid. This amount is given as a guarantee that, in case the undersigned defaults in executing a contract and/or furnishing the necessary bonds after contract award, the said guarantee and the money payable thereon shall become and remain the property of the City as liquidated damages.

Company Profile:

The names of all persons interested in the foregoing bid as principals are as follows:
(Note: If bidder or other interested person is a corporation, state the legal name of corporation, also names of the president, secretary, treasurer and manager thereof; if partnership, state true name of firm, also names of all individual partners composing firm; if bidder or other interested person is an individual, state first and last name in full).

Firm Name:

Business Address:

Names and Titles of Company Officers:

1. 2.

3. 4.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page P-15 Project No. C2202
Proposal Execution:

IN WITNESS WHEREOF, the undersigned, as bidder, represent and warrant that they have the right, power, legal capacity and authority to enter into and execute this document on behalf of the Bidder, and have executed this document by setting hereto their names, titles, and signatures. The representations made herein, including but not limited to the above contractor’s license, expiration date and name of bidder, are true and correct, shall be complied with and are made under penalty of perjury.

IF SOLE OWNER, sign here:

I sign as sole owner of the business named above.___________________________

Social Security Number:_________________________________________________

Employer Identification Number:___________________________________________

IF PARTNERSHIP, sign here:

The undersigned certify that we are partners in the business named above and that we sign this contract proposal with full authority to do so. (one or more partners sign)

______________________________________________________________________

______________________________________________________________________

Federal Tax Identification No. (EIN):_________________________________________

State Tax Identification No.:_______________________________________________

IF CORPORATION, execute here:

The undersigned certify that they sign this contract proposal with full and proper authorization to do so.

Corporate name _________________________________________________________

By_____________________________________ (Title) _________________________

By_____________________________________ (Title) _________________________

Incorporated under the laws of the State of ___________________________________

Federal Tax Identification No. (EIN):_________________________________________

State Tax Identification No.:_______________________________________________

Subscribed and sworn to before me, a Notary Public in and for the State of California,

County of _____________________, this ______ day of _________________, 20____.

Signature of Notary Public:________________________

My Commission expires __________________, 20_____ (Seal)

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Agreement 2nd Floor Library Tenant Improvement Project Page P-16 Project No. C2202
BIDDER’S BOND

To Accompany Contract Proposal
KNOW ALL PERSONS BY THESE PRESENTS:

That we, the undersigned _________________________________________, as principal and

__________________________________, as surety, are held and firmly bound unto the City of San Carlos as OWNER in the penal sum of TEN PERCENT (10%) of the total amount of the bid of the principal, for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

The condition of the above obligation is such that whereas the Principal has submitted to OWNER a certain BID attached hereto and hereby made a part hereof to enter into a contract in writing, for the
2nd Floor Library Tenant Improvement Project, No. C2202.

NOW, THEREFORE
(a) If said BID shall be rejected, or
(b) If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BIDS including all required bonds for faithful performance and labor and material, as well as all required evidence of insurance) then this obligation shall be void, otherwise the same shall remain in force and effect.

In the event the City brings suit upon this Bond, surety shall pay reasonable attorney’s fees and costs incurred by the City in such suit.

The Surety, for value received, stipulates and agrees that the obligations of said Surety and its BOND shall be in no way impaired or affected by any extension of the time within which the City of San Carlos may accept such BID; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, this day and year first set forth.

By: (L.S.) By:
(Principal) (Seal) (Surety) (Seal)

Subscribed and sworn to before me, a Notary Public in and for the State of California, County of

_____________________, this ______ day of _________________, 20____.

Signature of Notary Public:________________________ (Seal)

My Commission expires __________________, 20_____

IMPORTANT: Surety companies executing BONDS must be authorized to transact Surety insurance in the State of California. If Contractor is Partnership, all partners should execute BOND.

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Agreement 2nd Floor Library Tenant Improvement Project Page P-17 Project No. C2202

This Page Intentionally Left Blank

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Agreement 2nd Floor Library Tenant Improvement Project Page A-1 Project No. C2202

AGREEMENT AND AGREEMENT FORMS

TABLE OF CONTENTS

Public Project Agreement ......................................................................................... A-2 Exhibit A: Contractor’s Bid Proposal ....................................................................... A-10 Exhibit B: Insurance Coverage ................................................................................ A-11 Resolution of Construction Claims ............................................................................ A-12 Agreement Forms
Payment Bond .............................................................................................. A-14 Performance Bond ........................................................................................ A-16 Workers Compensation Certification ............................................................ A-18 Certification of Safety Requirements for Contractors and Vendors ................ A-19 Drug Free Workplace Certification ................................................................ A-20 Escrow Agreement for Security Deposits in Lieu of Retention (Optional) ...... A-21 Guarantee ..................................................................................................... A-23

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Agreement 2nd Floor Library Tenant Improvement Project Page A-2 Project No. C2202

AGREEMENT FOR PUBLIC PROJECTS

This Agreement is made and entered into as of __________________ by and between the City of San Carlos hereinafter called "CITY" and ____________________ hereinafter called "CONTRACTOR.”

RECITALS

This Agreement is entered into with reference to the following facts and circumstances:

A. That CITY desires to engage CONTRACTOR to provide a product and/or services to the CITY;

B. That CONTRACTOR is qualified to provide the product and/or services to the CITY and;

THEREFORE, the CITY has elected to engage CONTRACTOR upon the terms and conditions as hereinafter set forth.

1. Services. The services to be performed by CONTRACTOR under this Agreement are described in Exhibit A, the CONTRACTOR’S bid proposal which is, by this reference, incorporated here in and made a part hereof as though it were fully set forth herein.

Performance of the services specified in said Exhibit is hereby made an obligation of CONTRACTOR under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire upon the date enumerated in Exhibit A, delivery of the product or completion of performance of services hereunder by CONTRACTOR, whichever date shall first occur. (b) Notwithstanding the provisions of (a) above, CITY may terminate this Agreement without cause by giving written notice not less than thirty (30) days prior to the effective date of termination, which date shall be included in said notice. CITY shall compensate CONTRACTOR for any product delivered and/or for services rendered, and reimburse CONTRACTOR for costs and expenses incurred, to the date of termination, calculated in accordance with the provisions of paragraph 3. In ascertaining the services actually rendered to the date of termination, consideration shall be given both to completed work and work in process of completion. Nothing herein

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Agreement 2nd Floor Library Tenant Improvement Project Page A-3 Project No. C2202
contained shall be deemed a limitation upon the right of CITY to terminate this Agreement for cause, or otherwise to exercise such rights or pursue such remedies as may accrue to CITY hereunder.

3. Compensation; Expenses; Payment. CITY shall compensate CONTRACTOR for all products supplied or services performed by CONTRACTOR hereunder as shown in Exhibit A attached hereto and by this reference incorporated herein.

Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum of __________________$_________, as provided in the approved bid documents or in this Agreement unless additional amounts have been authorized in the acceptance of the bid and approved in advance of supplying the product, performing the services or incurring the costs and expenses by CITY’s City Manager (for contracts less th an $175,000 or authorized by City Council action for contracts $175,000 or more by motion duly made and carried).

Compensation and reimbursement of costs and expenses hereunder shall be payable upon CONTRACTOR meeting contract milestones as defined in Exhibit A. Billing shall include an itemized statement, briefly describing by task and labor category or cost/expense items billed.

4. Contractor affirms that its employees and contractors comply with California Prevailing Wage Law.

5. Additional Services. In the event the public project requires the delivery of additional products or performance of additional services not otherwise included within Exhibit A, such products or services must be authorized in advance by CITY’s City Manager (for contracts less than $175,000 or authorized by City Council action for contracts $175,000 or more. Such amendment to this Agreement shall include a description of the project or services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefore, the time of performance thereof, and such other matters as the parties deem appropriate. Any additional services causing the total contract price to exceed $175,000, shall require approval by the City Council. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.

6. Records. CONTRACTOR shall keep and maintain accurate records of products delivered or of all time expended in performing services and costs and expenses incurred relating thereto. Said records shall be available to CITY for review and copying during regular business hours at

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Agreement 2nd Floor Library Tenant Improvement Project Page A-4 Project No. C2202
CONTRACTOR’s place of business or as otherwise agreed upon by the parties.

7. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

8. Reliance on Specialized Professional Skill of CONTRACTOR.

CONTRACTOR represents that it has the necessary professional skills to perform the services required and the CITY shall rely on such specialized skills of the CONTRACTOR to do and perform the work. In performing services hereunder CONTRACTOR shall adhere to the standards generally prevailing for the performance of services similar to those to be performed by CONTRACTOR hereunder.

9. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by CONTRACTOR pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY, become the property of CITY

10. Relationship of Parties. It is understood that the relationship of CONTRACTOR to the CITY is that of an independent contractor and all persons working for or under the direction of CONTRACTOR are its agents or employees and not agents or employees of the CITY.

11. Schedule. CONTRACTOR shall adhere to the schedule set forth in Exhibit A; provided, that CITY shall grant reasonable extensions of time for the delivery of products or performance of services occasioned by governmental reviews of CONTRACTOR’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONTRACTOR’s officers or employees.

CONTRACTOR acknowledges the importance to CITY of timely delivery of products or services and agrees to put forth its best professional efforts to perform in a manner consistent with that schedule.

12. Indemnity. CONTRACT OR shall indemnify and hold harmless City, its officers, employees, agents and volunteers from and against all liability, loss, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR’s negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the active negligence or willful misconduct of the City. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and

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Agreement 2nd Floor Library Tenant Improvement Project Page A-5 Project No. C2202
inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Nothing herein contained shall be construed to require CONTRACTOR to indemnify CITY, its officers, employees, agents and volunteers against any responsibility or liability in contravention of Section 2782 of the California Civil Code.

13. Insurance. CONTRACTOR shall acquire and maintain Workers’ Compensation, employer’s liability, commercial general liability, owned and non-owned and hired automobile liability insurance coverage relating to CONTRACTOR’s se rvices to be performed hereunder covering CITY’s risks in form subject to the approval of the City Attorney and/or CITY’s Risk Manager. The minimum amounts of coverage corresponding to the aforesaid categories of insurance per insurable event shall be as follows:

Insurance Category Minimum Limits

Workers’ Compensation statutory minimum

Employer’s Liability $1,000,000 per accident for bodily injury or disease. Contractor shall
submit to City a Waiver of
Subrogation endorsement in favor
of City, its officers, agents,
employees, and volunteers.

Commercial General Liability $2,000,000 per occurrence for Liability bodily injury,
personal injury, and property
damage, including without
limitation, blanket contractual
liability and coverage for
explosion, collapse and
underground property damage
hazards. If a general aggregate
limit applies, either the general
aggregate limit shall apply
separately to this project/location
or the general aggregate limit shall
be twice the required occurrence
limit. Coverage must be at least as
broad as Insurance Services
Office form CG 00 01.

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Agreement 2nd Floor Library Tenant Improvement Project Page A-6 Project No. C2202
Automobile Liability $2,000,000 per accident for bodily injury and property damage
(coverage required to the extent
applicable to CONTRACTOR’s
vehicle usage in performing
services hereunder)

Concurrently with the execution of this Agreement, CONTRACTOR shall furnish CITY with certificates and copies of information or declaration pages of the insurance required hereunder and, with respect to evidence of commercial general liability and automobile liability insurance coverage, original endorsements:

(a) Precluding cancellation or reduction in per occurrence limits before the expiration of thirty (30) days (10 days for nonpayment) after CITY shall have received written notification of cancellation in coverage or reduction in per occurrence limits by first class mail;

(b) Contractor’s general liability policies shall be primary and non- contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. An endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37, is also required.

Claims Made Policies
If any of the required policies provide claims-made coverage:

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the CONTRACTOR must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage
CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

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Agreement 2nd Floor Library Tenant Improvement Project Page A-7 Project No. C2202

Waiver of Subrogation
CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Special Risks or Circumstances
CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Coverage
It is a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater.

CONTRACTOR shall maintain insurance as required by this contract to the fullest amount allowed by law and shall maintain insurance for a minimum of five years following completion of the project. In the event contractor fails to obtain or maintain completed operations coverage as required by this agreement, the city at its sole discretion may purchase the coverage required and the cost shall be paid by CONTRACTOR.

Primary and Non-Contributory Coverage
The Additional Insured coverage under the CONTRACTOR’s policy shall be “primary and non-contributory” as will not seek contribution from the CITY insurance or self-insurance and shall be at least as broad as CG 20 01 04 12.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY before the CITY insurance or self-insurance shall be called upon to protect it as a named insured.

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Agreement 2nd Floor Library Tenant Improvement Project Page A-8 Project No. C2202

14. SUBCONTRACTORS. CONTRACTOR agrees to include with all subcontractors in their subcontracts the same requirements and provisions of this agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the Subcontractors’ work.

Subcontractors hired by CONTRACTOR agree to be bound to CONTRACTOR and CITY in the same manner and to the same extent as CONTRACTOR is bound to CITY under the Contract documents.

Subcontract shall agree to include these same provisions in any agreement with a sub-subcontractor. CONTRACTOR shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to commencement of any work and will provide proof of compliance to the CITY.

Subcontractor shall agree to be bound to CONTRACTOR and CITY in the same manner and to the same extent as CONTRACTOR is bound to CITY under the Contract Documents. Subcontractor shall further agree to include the same requirements and provisions of this agreement, including the indemnity and Insurance requirements, with a Sub- subcontractor to the extent they apply to the scope of the Sub- subcontractors’ work. A copy of the CITY Contract Document Indemnity and Insurance provisions shall be furnished to the subcontractor upon request.

15. WORKERS' COMPENSATION. CONTRACTOR certifies that he/she/it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self -insurance in accordance with the provisions of that Code, and CONTRACTOR certifies that he will comply with such provisions before commencing the performance of the work of this agreement.

16. NON-DISCRIMINATION. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONTRACTOR will take affirmative action to insure that applicants are employed and the employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following:
employment, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101- 336) which prohibits discrimina tion on the basis of disability by public entities. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.

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Agreement 2nd Floor Library Tenant Improvement Project Page A-9 Project No. C2202

17. Notice. All notices required by this Agreement shall be given to the CITY and CONTRACTOR in writing, by first class mail, postage prepaid, addressed as follows:

CITY: City of San Carlos
600 Elm Street
San Carlos, CA 94070
Attention: City Manager

CONTRACTOR: _____________________
Address
Phone
Attention: ______________

18. Non-Assignment. This Agreement is not assignable either in whole or in part.

19. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.

20. Business Registration. CONTRACTOR agrees to comply with Chapter

5.04 of the Municipal Code and pay all fees required to be paid.

21. Validity. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

22. Governing Law. This Agreement shall be governed by the laws of the State of California and any suit or action initiated by either party shall be brought in the County of San Mateo, California. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

23. Mediation. Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs. If a party refuses or fails to participate in mediation in good faith prior to filing a lawsuit, then that party shall be barred from recovery of attorneys fees and costs of suit.

24. Conflict of Interest. CONTRACTOR may serve other clients, but none who are active within the City of San Carlos or who conduct business that would

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Agreement 2nd Floor Library Tenant Improvement Project Page A-10 Project No. C2202
place CONTRACTOR in a "conflict of interest" as that term is defined in State law.

25. Entire Agreement. Each party acknowledges that this agreem ent, the exhibits hereto, and the documents incorporated by reference herein constitute the complete agreement and exclusive statement of the terms and conditions between the parties, which supercedes and merges all prior proposals, understandings and all other agreements, verbal and written, between the parties relating to the subject matter of this agreement. This agreement may not be modified or altered except by written instrument duly executed by both parties.

[SIGNATURE PAGE TO FOLLOW]

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Agreement 2nd Floor Library Tenant Improvement Project Page A-11 Project No. C2202

SIGNATURE PAGE

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF SAN CARLOS:

Dated:

Jeff Maltbie, City Manager
ATTEST:

Dated:

Crystal Mui, City Clerk
APPROVED AS TO FORM:

Dated:

Gregory J. Rubens, City Attorney

CONSULTANT/CONTRACTOR/VENDOR:

I acknowledge that I have full authority to execute this agreement on behalf of the Consultant/Contractor/Vendor, and have read, understand, and agree to comply with the provisions of this Agreement, including the Insurance and indemnity requirements set forth herein.

Dated:

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Agreement 2nd Floor Library Tenant Improvement Project Page A-12 Project No. C2202

EXHIBIT A

CONTRACTOR’S BID PROPOSAL

[This page to be used for other Exhibits to add on, if any]

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Agreement 2nd Floor Library Tenant Improvement Project Page A-13 Project No. C2202

RESOLUTION OF CONSTRUCTION CLAIMS

Any public works claims arising under this contract which the Contractor wishes to assert against the Governing Agency shall be governed by California Public Contract Code Section 9204. Claims which do not exceed three hundred seventy -five thousand dollars ($375,000) are also subject to the provisions of Article 1.5 of the California Public Contract Code (commencing with Section 20104). Pursuant to California Public Contracts Code Section 9204, claims shall be resolved as follows:
(d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed.

Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision.

(B) The claimant shall furnish reasonable documentation to support the claim.

(C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion.

(D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.

(2) (A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.

(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.

(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.

(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.

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Agreement 2nd Floor Library Tenant Improvement Project Page A-14 Project No. C2202
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.

(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.

(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.

(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on their own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.

A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.

Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.

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Agreement 2nd Floor Library Tenant Improvement Project Page A-15 Project No. C2202

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS, that

WHEREAS, The City of San Carlos (hereinafter referred to as “Owner”) and ( hereinafter referred to as “Principal”) have entered into a contract for the construction of 2nd Floor Library Tenant Improvement Project, No. C2202, and

WHEREAS, under the terms of said contract Principal is required to furnish a bond securing payment of the claims to which reference is made in Section 3248 of the Civil Code;

NOW, THEREFORE, we, the Principal, and
, as Surety, are held and firmly bound unto the
“Owner” in the penal sum of /l00 Dollars ($ ) lawful money of the United States, being not less than one hundred percent (100%) of the amount payable by the terms of the contract, for the payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

The condition of this obligation is such that if said Principal or any of its subcontractors fails to pay any of the persons named in Section 3181 of the Civil Code, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Franchise Tax Board from the wages of employees of the Principal or its subcontractors pursuant to Section 18806 of the Revenue and Taxation Code, with respect to such work and labor that the Surety will pay for the same, in an amount not exceeding the amount hereinabove set forth and also will pay, in case suit is brought upon this bond, a reasonable attorney’s fee, to be fixed by the court. We hereby state and confirm that we are a “California admitted insurer” as defined by the California Department of Insurance.

This bond shall inure to the benefit of any of the persons named in Section 3181 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

This bond is given to comply with Sections 3247 and 3248 of the Civil Code. The liability of the Principal and Surety hereunder is governed by the provisions of said Code, all acts amendatory thereof, and all other statutes referred to therein, including Section 3225 of the Civil Code.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed there under or the specifications accompanying the same shall in any ways affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page A-16 Project No. C2202
IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their seals this _________ day of __________________, 20 , the name and corporate seal of each corporate body being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.

(Principal)

NOTE: By

To be signed by By
Principal and Surety
and acknowledgment
and nortarial seal
(Surety)

By

By

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page A-17 Project No. C2202

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, that

WHEREAS, The City of San Carlos (hereinafter referred to as “Owner”) has entered into a contract with _ ___________________ (hereinafter referred to as “Principal”) for the construction of 2nd Floor Library Tenant Improvement Project, No. C2202, and

WHEREAS, said Principal is required under the terms of said contract to furnish a bond of faithful performance of said Contract;

NOW, THEREFORE, we, the Principal, and
, as Surety, are held and firmly bound unto the
“Owner” in the penal sum of _____________________________/100 Dollars($ ) lawful money of the United States, being a sum equal to the total amount payable under the contract, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if the above bounded Principal shall in all things stand to and abide by and well and truly keep and perform the covenants, conditions and agreements in the said contract and any alteration thereof made as therein provided, on the Contractor’s part to be kept and performed at the time and in the manner therein specified, and in all respects according to the Contractor’s true intent and meaning, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue.

As a condition precedent to satisfactory completion of the said contract, the above obligations to the amount of and-00/100 Dollars ($ ) being not less than ten percent (10%) of the total amount payable under the contract, shall hold good for a period of two (2) years after the completion and acceptance of said work, during which time if the above Principal shall fail to make full, complete and satisfactory repair and replacement or totally protect the “Owner” from loss or damage made evident during said period of two (2) years from the date of acceptance of said work, and resulting from or caused by defective materials or faulty workmanship in the prosecution of the work done, the above obligations in the said sum of and-00/100 Dollars ($ ) shall remain in full force and virtue; otherwise the above obligation shall be void.

And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed there under of the Specifications accompanying the same shall in any ways affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the Specifications. We hereby state and confirm that we are a “California admitted insurer” as defined by the California Department of Insurance.

In the event that the “Owner” or its successors or assigns, shall be the prevailing party in an action brought upon this bond, then, in addition to the penal sum hereinabove specified, we agree to pay to the “Owner” for its successors or assigns, a reasonable sum on account of attorney’s fees in such action, which sum shall be fixed by the court.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page A-18 Project No. C2202

IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their seals this _________ day of __________________, 20 , the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to the authority of its governing body.

(Principal)

NOTE: By

To be signed by By
Principal and Surety
and acknowledgment
and nortarial seal
(Surety)

By

By

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page A-19 Project No. C2202

WORKERS' COMPENSATION CERTIFICATION
Labor Code Section 1861

The Bidder hereby certifies as follows:

"I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions and furnish proof of said insurance before commencing the performance of the work of this contract."

Name of Contractor

Signature of Contractor Representative

Dated: __________________________

NOTE:

T HIS CERTIFICATION MUST BE COMPLETED AND RETURNED BY THE SUCCESSFUL BIDDER PRIOR TO THE START OF CONSTRUCTION.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page A-20 Project No. C2202

CERTIFICATION OF SAFETY REQUIREMENTS FOR

CONTRACTORS AND VENDORS
California Code of Regulations, Title 8, Section 1509

To work as a contractor or vendor with the City of San Carlos, your organization is required to certify that it has an active on-the-job written Injury and Illness Prevention Program. This program is essential to make the job as accident-free as possible and to comply with Federal and State Safety Standards.

The undersigned hereby certifies that the Contractor’s organization has an active written Injury and Illness Prevention Program, as required by Cal-OSHA under California Code of Regulations, Title 8, General Industry Safety Orders, Section 3203 and/or Construction Safety Orders, Section 1509, that ensures compliance with, and enforcement of, current minimum Cal- OSHA Safety Standards, and that the Contractor’s organization has knowledge of these standards that are applicable to the job operations. This includes a program for ensuring employees have been trained to recognize hazards of their job.

The undersigned also hereby certifies that the Contractor’s organization has an active written Hazard Communication Program with evidence that all employees have been trained in safe use and handling of chemicals on the job site, and a file will be made available for review by the City of San Carlos of each Material Safety Data Sheet (MSDS) on those chemicals kept on the site.

Name of Contractor

Signature of Contractor Representative

Dated: __________________________

NOTE:

T HIS CERTIFICATION MUST BE COMPLETED AND RETURNED BY THE SUCCESSFUL BIDDER PRIOR TO THE START OF CONSTRUCTION.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page A-21 Project No. C2202

DRUG-FREE WORKPLACE CERTIFICATION

The bidder_________________________________________________________________, hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The contractor will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed contract or loan:
(a) Will receive a copy of the company’s drug-free policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or loan.

I, the official named below, hereby swear that I am duly authorized legally to bind the contractor to the above described certification. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

Dated:_______________________, 20____.
________________________________
Contractor’s Signature

NOTE:

T HIS CERTIFICATION MUST BE COMPLETED AND RETURNED BY THE SUCCESSFUL BIDDER PRIOR TO THE START OF CONSTRUCTION.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page A-22 Project No. C2202
ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION (Optional) Public Contract Code Section 22300

This Escrow Agreement is made and entered into by and between _______________________________ whose address is __________________________________________________ hereinafter called "Owner,"________________________________ whose address is ______________________________
____________________hereinafter called "Contractor" and ____________________________________ whose address is __________________________________________ hereinafter called "Escrow Agent." For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree as follows:
(1) Pursuant to Section 22300 of the Public Contract Code of the State of California, Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the Construction Contract entered into between the Owner and Contractor for __________________ in the amount of _______________ dated __________ (hereinafter referred to as the "Contract"). Alternatively, on written request of the Contractor, the Owner shall make payments of the retention earnings directly to the Escrow Agent. When the Contractor deposits the securities as a substitute for Contract earnings, the Escrow Agent shall notify the Owner within 10 days of the deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the Contract between the Owner and Contractor. Securities shall be held in the name of ____________________, and shall designate the Contractor as the beneficial owner.

(2) The Owner shall make progress payments to the Contractor for those funds which otherwise would be withheld
from progress payments pursuant to the Contract provisions, provided that the Escrow Agent holds securities in the form and amount specified above.

(3) When the Owner makes payment of retentions earned directly to the Escrow Agent, the Escrow Agent shall hold them for the benefit of the Contractor until the time that the escrow created under this contract is terminated.

The Contractor may direct the investment of the payments into securities. All terms and conditions of this agreement and the rights and responsibilities of the parties shall be equally applicable and binding when the Owner pays the Escrow Agent directly.

(4) Contractor shall be responsible for paying all fees for the expenses incurred by Escrow Agent in administering the Escrow Account and all expenses of the Owner. These expenses and payment terms shall be determined by the Owner, Contractor, and Escrow Agent.

(5) The interest earned on the securities or the money market accounts held in escrow and all interest earned on that interest shall be for the sole account of Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notice to the Owner.

(6) Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account only by written notice to Escrow Agent accompanied by written authorization from the Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be withdrawn by Contractor.

(7) The Owner shall have a right to draw upon the securities in the event of default by the Contractor. Upon seven (7) days written notice to the Escrow Agent from the owner of the default, the Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by the Owner.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page A-23 Project No. C2202
(8) Upon receipt of written notification from the Owner certifying that the Contract is final and complete, and that the Contractor has complied with all requirements and procedures applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges of the Escrow Account.

The escrow shall be closed immediately upon disbursement of all moneys and securities on deposit and payments of fees and charges.

(9) Escrow Agent shall rely on the written notifications from the Owner and the Contractor pursuant to Sections (5) to (8), inclusive, of this agreement and the Owner and Contractor shall hold Escrow Agent harmless from Escrow Agent's release and disbursement of the securities and interest as set forth above.

(10) The names of the persons who are authorized to give written notice or to receive written notice on behalf of the Owner and on behalf of Contractor in connection with the foregoing, and exemplars of their respective signatures are as follows:

On behalf of Owner: On behalf of Contractor: On behalf of Escrow Agent:

___________________________ ___________________________ _______________________________ Title Title Title

___________________________ ___________________________ _______________________________ Name Name Name

___________________________ ___________________________ _______________________________ Signature Signature Signature

___________________________ ___________________________ _______________________________ Address Address Address

At the time the Escrow Account is opened, the Owner and Contractor shall deliver to the Escrow Agent a fully executed counterpart of this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the date first set forth above.

Owner: Contractor:

______________________________ ___________________________________ Title Title

______________________________ ___________________________________ Name Name

______________________________ ___________________________________ Signature Signature

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

Agreement 2nd Floor Library Tenant Improvement Project Page A-24 Project No. C2202

GUARANTEE
(To Be Submitted Prior to Project Acceptance)

FOR THE
City of San Carlos
San Carlos, CA 94070

2nd Floor Library Tenant Improvement Project
Project No. C2202

We hereby guarantee that the work we have installed for the above named project has been done in accordance with the Plans and Specifications and that the work installed will fulfill the requirements of the guarantee.

We agree to repair or replace any or all of our work, together with any other adjacent work which may be displayed in so doing that may prove to be defective in its workmanship or material within a period of two (2) years from the date of acceptance of the above-named work by the City of San Carlos, without any expense whatsoever to the City of San Carlos, ordinary wear and tear and unusual abuse or neglect excepted.

Within fifteen (15) days after being notified in writing by the City of San Carlos of any defects in the work, we agree to commence and prosecute with due diligence all work necessary to fulfill the terms of this guarantee, and to complete the work within a reasonable period of time, and in the event of our failure to so comply, we collectively and separately, do hereby authorize said City of San Carlos to proceed to have such work done at our expense and we will honor and pay the cost and changes therefore upon demand.

Dated:

By:

NOTE:

T HIS CERTIFICATION MUST BE COMPLETED AND RETURNED BY THE SUCCESSFUL BIDDER PRIOR TO PROJECT ACCEPTANCE.

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Attachment: Plans and Construction Documents for 2nd Floor Library Remodel Project (Library Tenant Impro Proj Call for Bids)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt Resolutions Appropriating $137,565 from the General Capital Fund (Fund 25) to C1818 in Fiscal Year 2022-23; Awarding the Installation of New Sports Field Lighting at Flanagan and Stadium Fields Project C1818; Authorizing the City Manager to Execute a Public Projects Agreement with Capitol Valley Electric, Inc. of Sacramento, CA in the Amount of $1,769,888; and Authorizing an Expenditure of Contingency in the Amount of $353,977.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolutions appropriating $137,565 from the General Capital Fund (“Fund 25”) to the Installation of New Sports Field Lighting at Flanagan and Stadium Fields Project C1818 (“Project”) in Fiscal Ye ar (“FY”) 2022 -23, awarding the Project, authorizing the City Manager to execute a Public Projects Agreement with Capitol Valley Electric, Inc. of Sacramento, CA in the amount of $1,769,888, and authorizing an expenditure of contingency in the amount of $353,977.

FISCAL IMPLICATIONS:

Funding for the Project was approved in FY 2022 -23 in the General Fund Capital Improvement Program budget . It has a FY 2021 -22 remaining budget of $79,701 and an approved construction budget of $2,000,000, for a total Project budget of $2,079,701.

The lowest responsible and responsive bid received, was $1,769,888 from Capitol Valley Electric, Inc. With a 20% contingency of $353,978, the total cost increases to $2,123,866.

However, there is still an outstanding balance owed to Salas O’Brien for the preparation of construction documents for $93,400 . As such, the total Project cost is $2,217,266. Therefore, staff is requesting an additional appropriation of $137,565. There are sufficient funds available in Fund 25 to cover this request.

FY 21-22 Remaining Project Budget $ 79,701
FY 22-23 Adopted Budget 2,000,000
Total Approved Remaining Project Budget Balance $2,079,701

Outstanding invoices for Construction Documents $ 93,400 Capital Valley Electric Contract 1,769,888
20% contingency 353,978
Total Remaining Project Amount $ 2,217,266

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2 Budget Available (Additional Appropriation Needed) ($137,565)

BACKGROUND:

In September 2021, City Council approved a Professional Services Agreement with Salas O’Brien to prepare the construction documents for the Project.

In December 2021, Salas O’Brien presented the 65% design submittal to the Parks, Recreation and Culture Commission for comments and feedback. Commissioners recommended that the Council consider including additional lighting to the new Burton Park batting cages as part of the Project.

In January 2022, input from the Commission was presented to the City Council, along with the 65% design submittal. The Council directed staff to include additional lighting for the batting cages and to move forward with the design of the Project.

The City Engineer signed the final bid set construction documents on April 14, 2022. On May 9, 2022, staff presented the final bid set construction documents to the City Council and the project was unanimously approved.

ANALYSIS:

The Project was publicly advertised on May 12, 2022, and the City Clerk opened sealed bids on June 6, 2022. The following table shows the engineer’s estimate along with the results of the bid in order of lowest to highest:

Contractor Total Bid Amount
Engineer’s Estimate $1,500,000
Columbia Electric, Inc. $1,593,625
Capitol Valley Electric, Inc. $1,769,888
Bockmon & Woody Electric Co., Inc. $1,822,000
Tennyson Electric, Inc. $1,873,135
Bear Electric Solutions, Inc. $1,982,000
S&H Construction, Inc. $2,098,600
Ray's Electric $2,474,000

After reviewing all the bid proposals, the lowest apparent bidder was Columbia Electric, Inc. in the amount of $1,593,625.

However, on June 7, 2022, Colu mbia Electric, Inc. submitted a letter requesting a withdrawal of their bid proposal. In order to withdraw their bid proposal, Columbia Electric, Inc. would need to satisfy Public Contract Code section 5103, “The bidder shall establish to the satisfaction of the court that:

a) A mistake was made.
b) He or she gave the public entity written notice within five working days, excluding Saturdays, Sundays, and state holidays, after the opening of the bids of the mistake, specifying in the notice in detail how the mistake occurred. c) The mistake made the bid materially different than he or she intended it to be.

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3 d) The mistake was made in filling out the bid and not due to error in judgment or to carelessness in inspecting the site of the work, or in reading the plans or specifications.”

After review of the bid withdrawal request, which states that Columbia Electric, Inc. made an error in their bid proposal that made the bid materially different than the company intended it to be, the City found that the bidder has satisfie d all the conditions listed in Public Contract Code section 5103. The City’s investigation determined that Columbia Electric, Inc. is not a “responsible bidder” and ineligible for contract award.

Therefore, staff recommends awarding the Project to the second lowest apparent bidder, Capitol Valley Electric, Inc., in the amount of $1,769,888. In addition, staff recommends appropriating $137,565 from Fund 25 to award the total bid amount to include a 20% contingency budget.

ALTERNATIVES:

Options available to the City Council include:

1. Adopt Resolution s appropriating $137,565 from General Fund (Fund 25) to C1818 in Fiscal Year 2022-23; awarding the Installation of New Sports Field Lighting at Flanagan and Stadium Fields Project C1818; authorizing the City Ma nager to execute a Public Projects Agreement with Capitol Valley Electric, Inc. of Sacramento CA in the amount of $1,769,888; and authorizing an expenditure of contingency in the amount of $353,977.

2. Do not adopt the Resolutions; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Amy Newby,
Parks & Recreation Director

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution - Stadium Field

2. Resolution - Flanagan Field

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RESOLUTION NO. 2022 –_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROPRIATING $68,782.50 FROM THE GENERAL CAPITAL FUND (FUND 25) TO C1818 IN FISCAL YEAR 2022-23; AWARDING THE INSTALLATION OF NEW SPORTS FIELD

LIGHTING AT STADIUM FIELD AS PART OF THE SPORTS FIELD LIGHTING BURTON AND HIGHLANDS PARKS PROJECT C1818; AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC PROJECTS AGREEMENT WITH CAPITOL VALLEY ELECTRIC, INC.

OF SACRAMENTO, CA IN THE AMOUNT OF $900,302.50; AND AUTHORIZING AN EXPENDITURE OF CONTINGENCY IN THE AMOUNT OF $176,988.50.

WHEREAS, in early 2017, staff recommended that the City move forward with LSA Associates, Inc. (“LSA”) to conduct an Environmental Impact Report ( “EIR”) for field lighting at Burton and Highlands Parks; and

WHEREAS, the EIR examined both replacement of exi sting lights at Madsen Field, Highlands Rotary, and Kiwanis fields, as well as new lights at Flanagan Field and Stadium Field at Burton and Highlands Park, respectively; and

WHEREAS, in November 2018, the City Council certified the EIR for the Burton and Highlands Parks project and approved the findings and mitigation measures; and

WHEREAS, during the Fiscal Year (“FY”) 2018-20 budget process, it was recommended that the project be phased into two separate projects, one project to upgrade the existing sports field lighting and a second project to install new sports field lighting; and

WHEREAS, funding for installation of new sports field lighting at Stadium Field as part of the Sports Field Lighting Burton and Highlands Parks – Phase 2 (“Project’) comes from C1818 and is budgeted for FY 2022-23 and construction is anticipated in fall 2022; and

WHEREAS, in September 2021, staff entered into a professional services agreement with Salas O’Brien to prepare the construction documents for the Project; and

WHEREAS, the final bid set construction document s were prepared on April 13, 2022 , signed by the City Engineer on April 14, 2022, and approved by the City Council on May 9, 2022; and

WHEREAS, the p roject was publicly advertised on May 12, 2022 and the City Clerk opened sealed bids on June 6, 2022; and

WHEREAS, the lowest apparent bidder was Columbia Electric, Inc. in the amount of $1,593,625 for both Flanagan and Stadium Fields at Burton and Highlands Parks, respectively ; and

WHEREAS, on June 7, 2022, Columbia Electric Inc. submitted a letter requesting a withdrawal of their bid proposal; and

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Attachment: Resolution - Stadium Field (Award Field Lighting) WHEREAS, the second lowest apparent bidder was Capitol Valley Electric, Inc. in the amount of $1,769,888 for both Flanagan and Stadium Fields at Burton and Highlands Parks, respectively; and

WHEREAS, the bid amount for the installation of new sports field lighting at Stadium Field is $900,302.50; and

WHEREAS, staff recommends awarding the Project to Capitol Valley Electric, Inc. in the amount of $900,302.50; and

WHEREAS, there is still an outstanding balance owed to Salas O’Brien for the preparation of construction documents for $46,700; and

WHEREAS, staff also recommends an additional appropriation of $68,782.50 from Capital General Fund (Fund 25) to C1818 in FY 2022-23.

NOW, THEREFORE BE IT RESOLVED , that the San Carlos City Council hereby appropriates $68,782.50 from General Fund (Fund 25) to the p roject in Fiscal Year 2022 -23; awards the Installation of New Sports Field Lighting at Stadium Field as part of the Sports Field Lighting Burton And Highlands Parks Project C1818 ; authorizes the City Manager to execute a Public Projects Agreement with Capitol Valley Electric, Inc. of Sacramento CA in the amount of $900,302.50; and authorizes an expenditure of contingency in the amount of $176,988.50.

* * * * *

I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 27th day of June, 2022, by the following vote:

AYES, COUNCILMEMBERS: _______________________________________________ NOES, COUNCILMEMBERS: ______________________________________________ ABSENT, COUNCILMEMBERS: ______________________________________________

_________________________________
CITY CLERK of the City of San Carlos

APPROVED:

__________________________________
MAYOR of the City of San Carlos

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Attachment: Resolution - Stadium Field (Award Field Lighting) RESOLUTION NO. 2022 –_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROPRIATING $68,782.50 FROM THE GENERAL CAPITAL FUND (FUND 25) TO C1818 IN FISCAL YEAR 2022-23; AWARDING THE INSTALLATION OF NEW SPORTS FIELD

LIGHTING AT FLANAGAN FIELD AS PART OF THE SPORTS FIELD LIGHTING BURTON AND HIGHLANDS PARKS PROJECT C1818; AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC PROJECTS AGREEMENT WITH CAPITOL VALLEY ELECTRIC, INC.

OF SACRAMENTO, CA IN THE AMOUNT OF $869,585.50; AND AUTHORIZING AN EXPENDITURE OF CONTINGENCY IN THE AMOUNT OF $176,988.50

WHEREAS, in early 2017, staff recommended that the City move forward with LSA Associates, Inc. (“LSA”) to conduct an Environmental Impact Report ( “EIR”) for field lighting at Burton and Highlands Parks; and

WHEREAS, the EIR examined both replacement of exi sting lights at Madsen Field, Highlands Rotary, and Kiwanis fields, as well as new lights at Flanagan Field and Stadium Field at Burton and Highlands Park, respectively; and

WHEREAS, in November 2018, the City Council certified the EIR for the Burton and Highlands Parks project and approved the findings and mitigation measures; and

WHEREAS, during the Fiscal Year (“FY”) 2018-20 budget process, it was recommended that the project be phased into two separate projects, one project to upgrade the existing sports field lighting and a second project to install new sports field lighting; and

WHEREAS, funding for installation of new sports field lighting at Flanagan Field as part of the Sports Field Lighting Burton and Highlands Parks – Phase 2 (“Project’) comes from C1818 and is budgeted for FY 2022-23 and construction is anticipated in fall 2022; and

WHEREAS, in September 2021, staff entered into a professional services agreement with Salas O’Brien to prepare the construction documents for the Project; and

WHEREAS, the final bid set construction document s were prepared on April 13, 2022 , signed by the City Engineer on April 14, 2022, and approved by the City Council on May 9, 2022; and

WHEREAS, the p roject was publicly advertised on May 12, 2022 and the City Clerk opened sealed bids on June 6, 2022; and

WHEREAS, the lowest apparent bidder was Columbia Electric, Inc. in the amount of $1,593,625 for both Flanagan and Stadium Fields at Burton and Highlands Parks, respectively ; and

WHEREAS, on June 7, 2022, Columbia Electric Inc. submitted a letter requesting a withdrawal of their bid proposal; and

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Attachment: Resolution - Flanagan Field (Award Field Lighting) WHEREAS, the second lowest apparent bidder was Capitol Valley Electric, Inc. in the amount of $1,769,888 for both Flanagan and Stadium Fields at Burton and Highlands Parks, respectively; and

WHEREAS, the bid amount for the installation of new sports field lighting at Flanagan Field is $869,585.50; and

WHEREAS, staff recommends awarding the Project to Capitol Valley Electric, Inc. in the amount of $869,585.50; and

WHEREAS, there is still an outstanding balance owed to Salas O’Brien for the preparation of construction documents for $46,700; and

WHEREAS, staff also recommends an additional appropriation of $68,782.50 from Capital General Fund (Fund 25) to C1818 in FY 2022-23.

NOW, THEREFORE BE IT RESOLVED , that the San Carlos City Council hereby appropriates $68,782.50 from General Fund (Fund 25) to the p roject in Fiscal Year 2022 -23; awards the Installation of New Sports Field Lighting at Flanagan Field as part of the Sports Field Lighting Burton and Highlands Parks Project C1818 ; authorizes the City Manager to execute a Public Projects Agreement with Capitol Valley Electric, Inc. of Sacramento CA in the amount of $869,585.50; and authorizes an expenditure of contingency in the amount of $176,988.50.

* * * * *

I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 27th day of June, 2022, by the following vote:

AYES, COUNCILMEMBERS: _______________________________________________ NOES, COUNCILMEMBERS: ______________________________________________ ABSENT, COUNCILMEMBERS: ______________________________________________

_________________________________
CITY CLERK of the City of San Carlos

APPROVED:

______________________________
MAYOR of the City of San Carlos

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Attachment: Resolution - Flanagan Field (Award Field Lighting)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Appropriating $100,000 from the General Capital Fund (Fund 25) to Create a Website and Intranet Refresh Project in Fiscal Year 2022-23.

RECOMMENDATION:

Staff recom mends that the City Council adopt a Resolution appropriating $100,000 from the General Capital Fund (Fund 25) to create a Website Refresh Project in Fiscal Year 2022-23 (FY 22-23).

FISCAL IMPLICATIONS:

Approval of this Resolution will require an appropriation of $100,000 from Fund 25 in FY 2022 - 23 for website and intranet development services. Ongoing annual website subscription and hosting services are a separate fee and are part of the Adopted FY 22 -23 Operating Budget .

There are sufficient funds available in Fund 25 to cover this request.

BACKGROUND:

The City of San Carlos website and intranet were launched in 2005 and updated in 2012 and 2018. The 2018 updates were initiated after the City of San Carlos (“City”) entered into a five year Agreement for Professional Services (“Agreement”) for website and intranet design and hosting services with Vision Technology Solutions, LLC (“Vision”) dated June 9, 2017. Vision was acquired by Granicus, LLC (“Granicus”) in February 2018. At its June 13, 2022 meeting, the City Council adopted Resolution 2022-059 to ratify an addendum to the Agreement that would extend the contract term with Granicus for one year through June 9, 2023.

ANALYSIS:

With today’s technology and a growing reliance on website services by citizens, the useful life of a website is three to five years. By June 2023, the City’s website will be six years old. The City’s website would benefit from a needs assessment, gap analysis, and update to ensure it meets the latest usability, accessibility, and content management standards.

If the Council adopts a Resolution appropriating $100,000 from Fund 25 to create a Website Refresh Project in F Y 2022-23, staff will tentatively issue a request for proposals by August 2022, award an agreement by Octobe r 2022, and kick off a website refresh project by November 2022. This would allow staff and the selected vendor approximately seven months to

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2 design, develop, migrate content, test, and launch a new website before the Agreement with Granicus expires in June 2023.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution appropriating $100,000 from Fund 25 to create a Website Refresh Project in FY 2022-23; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Nil Blackburn,
Assistant City Manager

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2022 - _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROPRIATING $100,000 FROM THE GENERAL CAPITAL FUND (FUND 25) TO CREATE A WEBSITE AND INTRANET REFRESH PROJECT IN FISCAL YEAR 2022-23. ________________________________________________________________________

WHEREAS, t he City of San Carlos website and intranet were launched in 20 05 and updated in 2012 and 2018; and

WHEREAS, the 2018 website and intranet updates were initiated after t he City of San Carlos (“City”) entered into a five year Agreement for Professional Services (“Agreement”) for website and intranet design and hosting services with Vision Technology Solutions, LLC (“Vision”) dated June 9, 2017; and

WHEREAS, Vision was acquired by Granicus, LLC (“Granicus”) in February 2018; and

WHEREAS, at its June 13, 2022 meeting, the City Council adopted a Resolution to ratify an Addendum to the Agreement that would extend the contract term with Granicus fo r one year through June 9, 2023; and

WHEREAS, the useful life of a website is three to five years and by June 2023, the City’s website will be six years old; and

WHEREAS, the City’s website would benefit from a needs assessment, gap analysis, and update to ensure it meets the latest usability, accessibility, and content management standards; and

WHEREAS, staff recommends appropriation of $100,000 from the General Capital Fund (“Fund 25”) to create a Website Refresh Project in Fiscal Year 2022-23; and

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Carlos hereby approves and authorizes the appropriation of $100,000 from Fund 25 in FY 2022 -23 for website and intranet development services.
* * * * *
I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of San Carlos at a regular meeting held on the 27th day of June 2022 by the following vote:

AYES, COUNCILMEMBERS: _______________________________________________

NOES, COUNCILMEMBERS: _______________________________________________

ABSENT, COUNCILMEMBERS: _______________________________________________

__________________________________
CITY CLERK of the City of San Carlos
APPROVED:

___________________________
MAYOR of the City of San Carlos

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Attachment: Resolution (Website Capital Project Fund Request)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Deny Claim of Mosgrove.

RECOMMENDATION:

Staff recommends that the City Council deny the claim of Max Mosgrove as recommended by the Sedgwick representative.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Max Mosgrove. Staff recommends that the Council deny this claim based on Sedgwick’s guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claims Processing in San Carlos . When the City receives a claim, the claim is immediately forwarded to claims examiners at Sedgwick for investigation. After Sedgwick investigates the claim, Sedgwick provides a recommendation to the City on the handling of the claim.

About Sedgwick. Sedgwick is a leading global provider of technology -enabled risk, benefits and integrated business solutions. In July 2019, Sedgwick acquired York Risk Services Group (“York”). York was originally hired through the Pooled Liabili ty Assurance Network Joint Powers Authority (“PLAN JPA”), and Sedgwick will continue claims administration services to provide claims administration services to the City. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network or “ABAG PLAN”) on November 27, 2017 and designated the

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2 Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.

ANALYSIS:

Max Mosgrove (“Claimant”) filed a claim against the City for property damages due to an errant ball. The claimant alleged that on April 28, 2022, while driving on Brittan Avenue, a foul ball from the baseball field between Cedar Street and Woodland Aven ue flew and struck the C laimant’s moving vehicle. The Claimant is claiming $250 for the replacement of a broken windshield.

Staff checked the park fencing as well as the condition of the fence surrounding the field and found that the fencing is within bas eball field guideline s and in good repair condition.

Government Code §830 indicates that a public entity may be liable if a dangerous condition existed on property. Given that the fence is properly taken care of and that there are also inherent risks comin g from parks and baseball fields, Sedgwick has recommended formal rejection of the Claimant’s claim.

The Council’s rejection of this claim does not prohibit staff or staff of Sedgwick from continuing to work with the Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Max Mosgrove; or

2. Do not deny claim of Max Mosgrove; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall,
Administrative Services Director

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Mosgrove, M. Claim Form

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Attachment: Mosgrove, M. Claim Form (Deny Claim of Mosgrove)

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Attachment: Mosgrove, M. Claim Form (Deny Claim of Mosgrove) Cindy Lam
L
icense #0K35277
Staff for Nony Lukito-Lim
(650) 345-5821 Fax No: (650) 319-8774
State Farm Insurance Company
303 Vintage Park Drive Suite 200
Foster City, CA 94404-1170
Register NOW to manage your policies!
Gmail - State Farm auto glass shops for claim : MOSGROVE, TOM &... https://mail.google.com/mail/u/0/?ik=f1595690c1&view=pt&search=al... 2 of 2 5/3/2022, 10:27 AM
DocuSign Envelope ID: FB68F38B-6B07-4D35-B3A6-5DC76CF61D90

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Attachment: Mosgrove, M. Claim Form (Deny Claim of Mosgrove)

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Attachment: Mosgrove, M. Claim Form (Deny Claim of Mosgrove)

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Attachment: Mosgrove, M. Claim Form (Deny Claim of Mosgrove)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Approving the Submittal of Annual Property Assessments to San Mateo County for National Pollutant Discharge Elimination System Stormwater Fees; Pulgas Creek Levee Ass essment Fees; and Sewer Service Charges for Fiscal Year 2022-2023.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution approving the submittal of annual property assessments to San Mateo County (“County”) for National Pollutant Dis charge Elimination System (“NPDES”) Stormwater fees , Pulgas Creek levee assessment fees , and sewer service charges for Fiscal Year (“FY”) 2022-23.

FISCAL IMPLICATIONS:

Due to the delayed release of the San Mateo County July 2022 Secured Master Roll, pro jected assessment collections are based on the April 2022 Secured Master Roll, and are therefore approximations. The estimated total amounts for each assessment to be collected by the County Controller are projected to be:

Assessment Type Projected Amount to be Collected
NPDES Stormwater Fee* $438,453.35
Pulgas Creek Levee Assessment District Fee $28,614.24
Sewer Service Charges* $20,813,045.76
*Projected amount to be collected does not include non -tax roll parcels, which are invoiced separately.

The total a mount of the levy to be collected by County Controller is projected to be $21,280,113.35. The fees and service charges are assessed against approximately 11,000 San Carlos parcels. The City’s FY 2022-23 budget is based on these revenue assumptions .

BACKGROUND:

The City levies various assessments annually through the County to support programs and projects already committed to by the City. The tax roll billing administration is done in partnership between City staff and the Financing District Consultant, NBS. A Council Resolution is required to authorize the County to place these charges on the Property Tax roll.

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2 Non-tax roll sewer billing is done by the City and accounts for the San Carlos Airport, San Mateo County, San Carlos Elementary School District, and the Peninsula Corridor Joint Powers Board (“JPB”), all of which are connected to the San Carlos sewer system. Similarly, NPDES Stormwater non-tax roll billing is done by the City and accounts for San Mateo County, San Carlos Elementary School District, Transit District, and the Peninsula Corridor JPB, all of which generate stormwater runoff that is captured by the San Carlos storm drain system. The following is a brief synopsis of each of the assessments:

NPDES Stormwater Fee
San Carlos, along with all other municipal stormwater dischargers in the County, is required to develop and implement a Stormwater Management Plan as a condition of the joint Municipal Regional Permit for Stormwater . The San Mateo Countywide Storm Water Management Plan 1993-1994 was approved by all cities, including San Carlos, and adopted by the Regional Water Quality Control Board in September 1993 as part of the NPDES Municipal Storm Water Discharge Permit. In 1994, the Council approved an Engineer’s Report establishing the Stormwater NPDES program charges for every parcel of land within the City limits. The fee for single-family residential properties is $20 per year and the fee for all other parcels is calculated based on the parcel area. This revenue is used to suppo rt stormwater pollution prevention activities undertaken by City staff.

Pulgas Creek Levee Assessment District Fee
On September 13, 2010, the Council approved the formation of an Assessment District (“District”) to make improvements to the San Carlos po rtion of the Redwood Shores levee system at an estimated cost of $250,000. The Engineer’s Report for the District specified that the City be repaid by the assessments over a 10 -year period at a nominal interest rate of 6%.

After 10 years, the assessments w ill continue at a significantly reduced rate to fund the operation and maintenance of the levee, which is operated and managed by City staff.

Sewer Service Charges
The City’s sewer utility is a self ‐ supporting enterprise fund. The utility receives no Gene ral Fund revenues and relies primarily on sewer service charges as its main source of revenue. As such, the City’s sewer rates need to be set at levels adequate to fund the cost of providing sewer service. Costs include City sewer operations, maintenance a nd capital improvements, and a share of maintenance, operations and capital improvement needs at the Silicon Valley Clean Water treatment plant. At its May 28, 2019 meeting, the San Carlos City Council adopted Ordinance 1547 to increase sewer rates by 4.5% annually beginning in FY 2019-20 through FY 2022-23. No additional rate structure modifications are proposed.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution approving submittal of property assessments to San Mateo County for NPDES stormwater fees; Pulgas Creek levee assessment fees; and sewer service charges; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

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3 Respectfully submitted by:

Steven Machida,
Public Works Director

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2022- _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

APPROVING THE SUBMITTAL OF ANNUAL PROPERTY ASSESSMENTS TO SAN MATEO

COUNTY FOR NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM STORMWATER FEES; PULGAS CREEK LEVEE ASSESSMENT FEES; AND SEWER SERVICE CHARGES FOR FISCAL YEAR 2022-23.
____________________________________________________________________________

WHEREAS, the City requires revenues to fund various programs and activities to serve the citizens of San Carlos; and

WHEREAS, the City collects some of its revenues through San Mateo County, which as a service to cities and other taxing entities, collects certain special assessments through the countywide property tax bill; and

WHEREAS, Section 13.16.020 of the San Carlos Municipal Code establishes the basis for stormwater charg es for parcels in the c ity and that the charges for stormwater National Pollutant Discharge Elimination System (“NPDES”) program fees shall be billed annually on the real property tax roll; and

WHEREAS, after formation of the City of San Carlos Pulgas Creek Levee Improvements Assessment District in 2010, the fees were determined by the Engineer’s Report and are billed annually on the real property tax roll; and

WHEREAS, Section 13.04.050 of the San Carlos Municipal Code provides that the charges for sewer collection and treatment shall be billed annually on the real property tax statement for the City of San Carlos; and

WHEREAS, the Public Works Director prepared, in accordance with the methods passed and approved by the City Council, a levy of NPDES program fees, Pulgas Creek Levee assessment fees and sewer service charges for Fiscal Year (“FY”) 2022-23.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of San Carlos does hereby approve the levy of NPDES program fees, Pulgas Creek Levee assessment fees, and sewer service charges for FY 2022-23; and

THAT the Public Works Director be, and hereby is, directed to file with the County Controller of San Mateo County a copy of said levy of fees to be collected with t he real property taxes for FY 2022-23; and

THAT the County Controller of San Mateo County shall, upon receipt of said levy, enter the amounts of said fees against the respective lots or parcels as they appear on the assessment roll for FY 2022-23; and

THAT the Administrative Services Director of the City of San Carlos be authorized to approve corrections of said roll of fees when investigation of requests for corrections indicate the charges were incorrectly computed or erroneously entered on the roll.

* * * * *

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Attachment: Resolution (NPDES Stormwater Fees)

I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a regularly scheduled meeting thereof held on the 27th of June, 2022 by the following vote:

AYES, COUNCILMEMBERS:________________________________________________

NOES, COUNCILMEMBERS:________________________________________________

ABSENT, COUNCILMEMBERS:______________________________________________

________________________________
CITY CLERK of the City of San Carlos
APPROVED:

____________________________
MAYOR of the City of San Carlos

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Attachment: Resolution (NPDES Stormwater Fees)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Approving and Authorizing the City Manager to Execute the Third Amendment to the Lease Agreement with San Carlos Properties, LLC, Pertaining to the Property at 505 Sk yway Road (APN 046 - 250-020).

RECOMMENDATION:

Staff recommends that the City Council authorize the City Manager or his designee to execute the Third Amendment to the Ground Lease Agreement between the City of San Carlos (“Master Landlord”) and San Carlos Properties, LLC (“Ground Lessee”) for the purpose of allowing Starbucks Corporation to be a tenant at 505 Skyway Road, San Carlos, CA.

FISCAL IMPLICATIONS:

No new fiscal impacts would occur as a result of this Third Amendment to the Ground Lease Agreement. This amendment allows the Ground Lessee to reassign their sublease from the now defunct Burger King to Starbucks. All financial terms of the lease will remain the same and are summarized in the following paragraph.

The Ground Lease Agreement provides a base rent calculated and adjusted periodically and a performance-based revenue share. The “Annual Base Rent” as stated in the Second Amendment shall be $ 38,433.00, paid at a rate of $3,202.75 per month. The “Additional Rent” shall be calculated at a rat e of 3% of annual gross receipts over $1,691,045.00, paid by December 30 of the same calendar year.

While the Third Amendment would not have an impact on the Annual Base Rent , the likelihood of the City receiving revenue from the performance -based revenue share will increase when Starbucks begins operation as the site is currently vacant and not generating any on -site revenue.

BACKGROUND:

The subject property is located at 505 Skyway Road, which is currently the closed Burger King restaurant. It consists of approximately 3,200 square feet also referred to as Parcel 2 (APN:046- 250-020).

The 1996 Ground Lease Agreement provides Ground Lessee a ground lease for real property that includes two parcels:

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2 1. Parcel 2-046-250-020 which comprises 35% of the total area leased.

2. Parcel 3-046-250-030 which comprises 65% of the total area leased.

The Ground Lease Agreement became effective on June 10, 1996 and allows Ground Lessee the right to seven option terms of five years each at their discretion. On September 20, 2021, Ground Lessee exercised the Fourth Option Term , which extended the Ground Lease Agreement term from November 1, 2022 to October 31, 2027.

ANALYSIS:

The primary purpose of the Third Amendment is to allow Ground Lessee to lease Parcel 2-046- 250-020 to Starbucks Corporation and request that the City of San Carlos consent to and acknowledge such lease and provide non -disturbance protection for the benefit of the tenant.

The enclosed Third Amendment modifies Section 3.1 to read “The Property may be used for any lawful or retail use, including but not limited to the operation of a Starbucks Drive Thru.” The proposed modifications to the site are currently under review by the City’s Planning Division and include exterior improvements, the widening of t he existing drive thru, and complete renovation of the in store dining area.

In all other respects , the terms and conditions of the Ground Lease Agreement remain unchanged and reaffirmed.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution Approving and Authorizing the City Manager to Execute the Third Amendment to the Lease Agreement with San Carlos Properties, LLC, pertaining to the Property at 505 Skyway Road (APN 046-250-020); or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, AICP
Community Development Director

Cristian Padilla, Economic Development
Coordinator

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3 Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

2. Third Amendment to Lease

3. Exhibit J - Master Landlord Consent

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RESOLUTION NO. 2022 - _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE THIRD

AMENDMENT TO THE LEASE AGREEMENT WITH SAN CARLOS PROPERTIES, LLC, PERTAINING TO THE PROPERTY AT 505 SKYWAY ROAD (APN 046-250-020). ____________________________________________________________________________

WHEREAS, on or about June 10, 1996, a ground lease was made under which San Carlos Properties, LLC (the “Ground Lessee) leased the real property commonly known as 505 Skyway Road, San Carlos (Assessor’s Parcel Number 046 -250-020), consisting of approximately 0.8 acres, (the “Property”), from the City; and

WHEREAS, on or about September 20, 2021, the City of San Carlos and San Carlos Properties, LLC exercised the Fourth Option Term to extend the lease from November 1, 2022 to October 31, 2027; and

WHEREAS, under Section 3.1 of the lease it allows the Property to be used for a Burger King Restaurant, or comparable fast food restaurant; and

WHEREAS, the parties agree to amend the lease by modifying Section 3.1 to allow the operation of a Starbucks Drive Thru and Restaurant; and

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby, approves the Third Amendment to amend the Lease for the Real Property at 505 Skyway Road.

* * * * *

I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting held on the 27th day of June, 2022 by the following vote:

___________________________________
CITY CLERK of the City of San Carlos
APPROVED:

__________________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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Attachment: Resolution (505 Skyway Lease Amendment)

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Attachment: Third Amendment to Lease (505 Skyway Lease Amendment)

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Attachment: Third Amendment to Lease (505 Skyway Lease Amendment)

EXHIBIT J

MASTER LANDLORD CONSENT

CONSENT AND NON-DISTURBANCE AGREEMENT
This CONSENT, AMENDMENT, AND NON DISTURBANCE AGREEMENT is made as of the _____ day of ____________, 20___, by ______________________, a _____________ ("Master Landlord") with respect to the following facts:

RECITALS
A. Master Landlord as lessor and San Carlos Properties, LLC, a California Limited Liability Company ("Landlord") as lessee entered into that certain Ground Lease between Master Landlord and Landlord dated June 10, 1996 (the "Ground Lease ") for the lease of certain real property located at 505 Skyway Rd. San Carlos, CA, as more particularly described therein (the "Premises").

B. Landlord now desires to lease the Premises to Starbucks Corporation, a Washington corporation ("Tenant"), and requests that Master Landlord consent to and acknowledge such Lease and provide non-disturbance protection for the benefit of Tenant.

AGREEMENT

1. Master Landlord Consent and Acknowledgment. In accordance with Section 20 of the Ground Lease, Master Landlord hereby consents to and acknowledges Landlord's lease of the Premises to Tenant pursuant to the Lease between Landlord and Tenant, which Master Landlord has reviewed.

2. Specific Acknowledgements. Master Landlord under the Ground Lease hereby consents and approves as follows:

A. The Property may be used for any lawful or retail use, including but not limited to the operation of a Starbucks Drive Thru.

B. Master Landlord and Landlord will ente r into a Third Amendment to Lease consistent with this Exhibit J.

3. No Release of Landlord. Master Landlord's acknowledgment set forth in Paragraph 1 above shall not release Landlord of its obligations or alter the primary liability of Landlord to pay the rent and perform and comply with all of its other obligations under the Ground Lease.

4. Master Landlord Non-Disturbance Agreement. Notwithstanding anything to the contrary contained in the Ground Lease (including, without limitation, Section ___), in the event of (i) a termination or cancellation of the Ground Lease for any reason (including without limitation non-renewal of the Ground Lease for any reason during the term of the Lease), (ii) the surrender of the Ground Lease, whether voluntary, involuntary or by operation of law, or (iii) the rejection of the Ground Lease in any bankruptcy action by Landlord prior to the expiration date of the Lease, including any exercised extensions and renewals of the Lease, then, provided that Tenant is not then in default of the Lease beyond applicable notice and cure periods, Master Landlord shall recognize and keep in effect the Lease and shall assume all obligations of Landlord thereunder, so as to establish direct privity of estate and contract as between Master Landlord and Tenant and with the same force and effect and relative priority in time and right as though the Lease was originally made directly between Master Landlord and Tenant, and Tenant will make all rent payments thereafter directly to Master Landlord as if Master Landlord were Landlord thereunder,

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Attachment: Exhibit J - Master Landlord Consent (505 Skyway Lease Amendment)

and Tenant shall covenant and agree to make full and complete attornment to Master Landlord for the balance of the remaining term under the Lease.

MASTER LANDLORD:

By:

Its:

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Attachment: Exhibit J - Master Landlord Consent (505 Skyway Lease Amendment)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with California CAD Solutions, Inc. for Additional On -Call Geographic Info rmation System Services During the Three-Year Term in an Amount Not -To-Exceed $96,000 Per Contract Calendar Year.

RECOMMENDATION:

Staff recommends that the City Council adopt a r esolution authorizing the City Manager to execute an amendment to the Profe ssional Services Agreement with California CAD Solutions, Inc. (“CalCAD”) for additional on-call geographic information system (“GIS”) services for a three- year term in an amount not-to-exceed $96,000 per contract calendar year.

FISCAL IMPLICATIONS:

There are no fiscal impacts and no a dditional appropriation s are needed. Funding of the additional on-call services will come from the professional servic es budget of each respective department during the contract term.

BACKGROUND:

On January 10, 2022, the Council approved an agreement with CalCAD to maintain an annual subscription for GIS maintenance and on -call services for a three -year term. GIS services are mission-essential for our City staff, who use these services on a daily basis to manage numerous infrastructure systems such as sanitary sewer, storm drain, streets, as well as manage street signs, streetlights, traffic signals, zoning, General Plan amendments, advance planning, web site update and public outreach.

The services provided by CalCAD include:

Annual Subscription for Staff and Public Sites: CalCAD is currently under contract to host and maintain the internal GIS site, the staff site, and the public GIS site.

Regular Maintenance and Updates: CalCAD regularly maintains the GIS service s and performs monthly updates of the San Mateo County Assessor information along with as-needed updates to the infrastructure and zoning data layers. Updating these sites is vital to day -to-day operations by staff. CalCAD also maintains active data connec tions between various departmental data repositories to ensure maximum inter-departmental connectivity.

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2 Special Projects and Tasks: CalCAD is also called upon to perform special projects and tasks requiring advanced spatial and database analysis in the extracting of data as well as production of exhibits, maps, and deliverables for staff.

ANALYSIS:

On further review of the GIS services needed, Public Works, Community Development and the City Manager’s Office reviewed their specific work plans and determi ned each has additional GIS requests that were not accounted for in the original contract scope of work. The additional scope is related to website page creation and updates, advance planning information and public information and outreach. The cost breakdown is as follows:

Public Works

1. Website utility updates $ 8,000
GIS reports and documentation $ 7,000

2. Website Project Location Maps + updates $20,000

3. Miscellaneous GIS request from the public $10,000

Total $45,000

Community Development

1. Downtown Specific Plan $6,000

2. Northeast Specific Plan $6,000

3. East Side Implementation $4,000

4. Housing Element / General Plan Land Use $4,000

5. Current Planning $8,000

6. Miscellaneous $3,000

Total $31,000

City Manager

1. Public Information and Outreach $20,000
Total $20,000

Grand Total $96,000

The request is for an amendment to the Professional Services Agreement wi th CalCAD for additional on -call GIS services in a total amount of $96,000 per contra ct calendar year. No appropriation is being requested as the additional funds will come from each requesting department’s professional services budget.

ALTERNATIVES:

Options available to the City Council include:

1. Adopt a resolution authorizing the Cit y Manager to execute an amendment to the Professional Services Agreement with California CAD Solutions, Inc. for on -call geographic information system services for a t hree-year term in an amount not to exceed $96,000 per contract calendar year; or

2. Do not adopt the Resolution; or

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3 3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida,
Public Works Director

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2022 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CALIFORNIA CAD SOLUTIONS, INC.

FOR ADDITIONAL ON-CALL GEOGRAPHIC INFORMATION SYSTEM SERVICES DURING A THREE-YEAR TERM IN AN AMOUNT NOT-TO-EXCEED $96,000 PER CONTRACT CALENDAR YEAR.

WHEREAS, Geographic Information System (“ GIS”) services are mission-essential for City staff; and

WHEREAS, on January 10, 2022, Council approved an agreement with California CAD Solutions (“CalCAD”) to maintain an annual subscription for GIS maintenance and on-call services for a three-year term; and

WHEREAS, on further review of the GIS services ne eded, Public Works, Community Development, and the City Manager’s Office reviewed their specific work plans and determine d each has additional GIS requests that w ere not accounted for in the original contract scope of work; and

WHEREAS, the additional sco pe is related to website page creation and updates, advance planning information and public information and outreach; and

WHEREAS, the request is for an amendment to the Professional Services Agreement with CalCAD for additional on -call GIS services in a total amount of $96,000 per contract calendar year; and

WHEREAS, there is no fiscal impact or appropriation requested as there are sufficient funds available in the professional services budgets of the three requesting departments to cover this request.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Carlos hereby authorizes the City Manager to execute a n amendment to the Professional Services Agreement with California CAD Solutions, Inc. for additional on-call geographic information system services for a three-year term in an amount not-to-exceed $96,000 per contract calendar year.

* * * * *

I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 27th day of June 2022, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________ NOES, COUNCILMEMBERS: ___________________________________________ ABSENT, COUNCILMEMBERS: ___________________________________________

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Packet Pg. 832
Attachment: Resolution (CalCAD Amendment)

________________________________
CITY CLERK of the City of San Carlos
APPROVED:

___________________________
MAYOR of the City of San Carlos

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Packet Pg. 833
Attachment: Resolution (CalCAD Amendment)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Appropriating $13,100 from the General Fund Unassigned Fund Balance and Agreeing to Fully Fund the San Carlos School District Crossing Guard Program for a Total Cost of $252,500 for Fiscal Year 2022-23.

RECOMMENDATION:

Staff recommends that the City Council adopt a resolution appropriating $13,100 from the General Fund Unassigned Fund Balance and agreeing to fully fund the San Carlos School District (“District”) Cro ssing Guard Program (“Progra m”) for a total cost of $252,500 for Fiscal Year (“FY”) 2022-23.

FISCAL IMPLICATIONS:

An appropriation of $13,100 from the General Fund Unassigned Fund Balance is required to supplement the existing budget of $239,400 to fund the Program.

On July 12, 2021, the City Council agreed to fully fund the cost of the Program in FY 2021 -22.

The cost of the Program in F Y 2021-22 was $234,300. During the subsequent budget process, staff increased the crossing guard budget 2% to accou nt for inflation and th e budget was approved for $239,400. As the cost of the Program exceeded the 2% inflation rate, an additional appropriation of $13,100 is needed.

There are sufficient funds available in the General Fund Unassigned Fund Balance to cover this request.

BACKGROUND:

This item is being brought to the City Council at the District’s request to consider funding crossing guards at 11 intersections during FY 2022 -23. The crossing guards will be located at the following intersections:

• Woodland/Arroyo
• Brittan/Cedar
• Arroyo/Cedar
• Bayview/Club Drive
• Dartmouth/San Carlos Avenue
• Dartmouth/Wellington

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2 • Dartmouth/TL Campus Driveway
• Club/Exeter
• San Carlos/Wellington
• Cordilleras/Belle
• Melendy/Heather Driveway

Since 2015, the City shared the cost of funding the Program with the District to protect children crossing City streets while traveling to and from school. In June 2021, the District requested that the City assume the full cost of the Program citing an anticipated funding shortfall due to the COVID-19 pandemic. On July 12, 2021, the City Council adopted Resolution 2021-067 agreeing to fully fund the cost of the Program at the 11 intersections.

ANALYSIS:

The District recently submitted a quote to provide crossing guar d service at the 11 city intersections described above in FY 2022 -23. All City Management Services, the District’s crossing guard contracto r, submitted a quote of $252, 500 which is approximately 8% higher than last year’s cost of $234,300.

The reason for the cost increase is primarily due to a significant increase in wages . During the past school year, the contractor had staffing challenges that led to unfilled or open sites. One of the biggest concerns has been the inability to attract applicants to ap ply for the crossing guard position. Additionally, with the rising cost of gas prices and guards being required to leave and return multiple times a day, most guards feel they are not receiving sufficient compensation.

With these factors in mind and with the growing hazards related to the crossing guard position, the contractor increased wages by $2.25 an hour. This same increase would be provided to the area supervisor as well and this is the main reason the billing rate significantly increased.

Supporting the District’s efforts to safeguard its students while crossing roadways near campuses meets the Council’s strategic objectives. It fosters a safer community and is consistent with the City’s task to collaborate with the District and the Safe Routes to School Program.

If the City Council agrees with the recommendation, the District will continue to manage and oversee the Program’s operation while the City will fully fund the cost of the Program.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a resolution appropriating $13,100 from the General Fund Unassigned Fund Balance and agreeing to fully fund the San Carlos School District Crossing Guard Program for a total cost of $252,500 for Fiscal Year 2022-23; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

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3 Respectfully submitted by:

Steven Machida,
Public Works Director

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

2. San Carlos School District - 2022-23 Pricing Letter

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RESOLUTION NO. 2022 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROPRIATING $13,100 FROM THE GENERAL FUND UNASSIGNED FUND BALANCE

AND AGREEING TO FULLY FUND THE SAN CARLOS SCHOOL DISTRICT CROSSING GUARD PROGRAM FOR A TOTAL COST OF $252,500 FOR FISCAL YEAR 2022-23.

WHEREAS, the San Carlos School District (“District”) requested that the City fully fund its Crossing Guard Program (“Program”); and

WHEREAS, on July 12, 2021, City Council adopted Resolution 2021-067 agreeing to fully fund the cost of the Program at the 11 city intersections in Fiscal Year (“FY”) 2021-22; and

WHEREAS, the crossing guard budget for FY 2022-23 was increased 2% to $239,400 to account for inflation; and

WHEREAS, All City Management Services, the District’s crossing guard contractor, submitted a quote of $252,497 which is approximately 8% higher than last year’s cost of $234,300; and

WHEREAS, during the past school year, the contractor had staffing challenges that led to unfilled or open sites; and

WHEREAS, with the rising cost of gas prices and the growing hazards related to the crossing guard position, the contractor increased wages by $2.25/hour; and

WHEREAS, the higher cost of the Program exceeded the 2% inflation increase and an additional $13,100 appropriation is needed to fully fund the Program; and

WHEREAS, there are sufficient funds available in the General Fund Unassigned Fund Balance to cover this request; and

WHEREAS, the Program has received strong support from parents and school staff and has the potential to help with student safety issues as they travel to and from school.

NOW, THEREFORE BE IT RESOLVED , that the City Co uncil of the City of San Carlos hereby appropriates $13,100 from the General Fund Unassigned Fund Balance and agreeing to fully fund the San Carlos School District Crossing Guard Program for a total cost of $252,500 for Fiscal Year 2022-23.
* * * * *

I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 27th day of June 2022, by the following vote:

AYES, COUNCILMEMBERS: ______________________________________________ NOES, COUNCILMEMBERS: ______________________________________________ ABSENT, COUNCILMEMBERS: ______________________________________________

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Packet Pg. 837
Attachment: Resolution (Crossing Guard)

________________________________
CITY CLERK of the City of San Carlos
APPROVED:

___________________________
MAYOR of the City of San Carlos

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Attachment: Resolution (Crossing Guard)
10440 Pioneer Blvd Suite 5Santa Fe Springs, Ca 90670310-202-8284800-540-9290FAX 310-202-8325

April 25, 2022

Jennifer Frentress
Superintendent
San Carlos School District
1200 Industrial Road Unit 9 San Carlos, CA 94070

Dear Jennifer Frentress,

It is once again the time of the year when many agencies are formulating their budgets for the coming fiscal year. Toward that end, please allow this letter to serve as confirmation of our interest in extending our agreement for providing School Crossing Guard Services through the 2022-2023 fiscal year.

As you may know hiring challenges have impact ed all sectors of the labor market, across the nation.

Our workforce has been decimated, the number of sites that remained unstaffed in spite of our doubling down on ads, incentives and recruitment efforts has been frightening to say the least.

In our industry our workforce has historically maintained an ave rage age of approximately 64 years old. Since COVID and as a direct result of the lives lost, the risk inherent with this age group and the fears still prevalent we’ve lost a significant portion of our workforce. The net effect has been a younger workforce that expects and demands wage rates higher than minimum wage. When we factor in a higher cost of living, the rising costs of gas with most Crossing Guards required to go back and forth to work 2, 3 or 4 times a day, the demand for higher wages is predictable.

Our plan as we enter the coming school year is to offer more competitive wage s. This will mean significantly higher billing rates for most programs throughout the nation. To facilitate the calculation of the annual program cost we have developed and included with this letter a Client Worksheet. This Worksheet is our best estimation of the hours and cost of your program based on the current schedules and the proposed price increase.

While we remain committed to providing a safe, cost -effective and professional School Crossing Guard Program we hope you will find this new pricing acceptable. If you have any questions or need additional information, please contact me at (800) 540-9290. Take care.

Sincerely,

Baron Farwell,
General Manager

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Attachment: San Carlos School District - 2022-23 Pricing Letter (Crossing Guard) All City Management Services Inc.

Billing Rate for 2022/2023: $33.45
KEY:
8 180 1440 $33.45 = $48,168.00
2 days/yr X Hourly Billing Rate
6 180 1080 $33.45 = $36,126.00
2 days/yr X Hourly Billing Rate

3.75 180 675 $33.45 = $22,578.75
1 days/yr X Hourly Billing Rate
16 144 2304 $33.45 = $77,068.80
4 days/yr X Hourly Billing Rate
17 36 612 $33.45 = $20,471.40
days/yr X Hourly Billing Rate

4.17 144 600.48 $33.45 = $20,086.06
1 days/yr X Hourly Billing Rate

4.25 36 153 $33.45 = $5,117.85
days/yr X Hourly Billing Rate
Site at 4.17 hrs per day Total Hrs/day X
Site at 4.25hrs ER for site aboveTotal Hrs/day X
For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days Sites at 3.0 hrs per day
For sites with no regularly scheduled early release days, use 180 regular days Traditional Calendar:

Site at 3.75 hrs per day Total Hrs/day X
Sites at 4.0 hrs per day Total Hrs/day X
Sites at 4.25hrsER for site above
Sites with traditional calendar:

Total Hrs/day X
Total Hrs/day X
Sites at 4.0 hrs per day Total Hrs/day X
1200 Industrial Road Unit 9
San Carlos, CA 94070
Client Worksheet 2022 - 2023
Department: 1006705
San Carlos School District

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Packet Pg. 840
Attachment: San Carlos School District - 2022-23 Pricing Letter (Crossing Guard) All City Management Services Inc.

3.75 144 540 $33.45 = $18,063.00
1 days/yr X Hourly Billing Rate
4 36 144 $33.45 = $4,816.80
days/yr X Hourly Billing Rate
7548.48 $252,496.66
Site at 4.0hrs ER for site above Total Hrs/day X
Site at 3.75 hrs per day Total Hrs/day X

TOTAL PROJECTED HOURS TOTAL ANNUAL PROJECTED COST

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Attachment: San Carlos School District - 2022-23 Pricing Letter (Crossing Guard)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Approving the Final Map for the 560 El Camino Real Development, Assessor’s Parcel Numbers (APN) 050-074-080, 090 and 100.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution approving the Final Map for the 560 El Camino Real Development (“Development”), Assessor’s Parcel Numbers (APN) 050 -074- 080, 090, and 100.

FISCAL IMPLICATIONS:

There is no additional fiscal implication and no additional appropriation is associated with this action.

New utility connections are needed to serve the Development, which will minimally increase City infrastructure maintenance costs after construction. The Adopted Budget includes sufficient funding to include these connections with regular City maintenance.

BACKGROUND:

This item is brought before the City Council to approve the Final Map for the Development. The Tentative Map for the Development was approved on January 27, 2019 by the Planning Commission. The Council’s approval is required before the Final Map can be filed with the County Recorder.

The Development is a mixed -use condominium building with 24 residential units and two commercial units at 560 El Camino Real. The Developer is required to improve the street frontage; provide sewer, storm and water service connections; underground the electrical and telecommunication services; install private landscaping; and , complete other improvements to meet City standards.

As prescribed in the Subdivision Imp rovement Agreement (Attachment 2), t he Developer, as subdivider, has submitted performance bonds to guarantee installation of the required subdivision improvements and has paid the required fees, The Final Map has, therefore, been found to be in substantia l conformance with the approved Tentative Map and all conditions related to the Final Map have been met and/or guaranteed.

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2 ANALYSIS:

Approval of a Final Map is a "ministerial act", pursuant to the California Subdivision Map Act (Government Code Section 66474.1), once the Final Map is found to be in substantial conformance with the approved Tentative Map. This Development has met all City regulations and no further discretionary approvals are required.

ALTERNATIVES:

The options available to the City Council include:

1. Adopt a Resolution approving the Final Map for the 560 El Camino Real Development, Assessor’s Parcel Numbers 050-074-080, 090, and 100; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida,
Public Works Director

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

2. Exhibit A to Resolution - Subdivision Improvement Agreement

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RESOLUTION NO. 2022 - ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING THE FINAL MAP FOR THE 560 EL CAMINO REAL DEVELOPMENT, ASSESSOR PARCEL NUMBERS 050-074-080, 090 AND 100.
____________________________________________________________________________

WHEREAS, the Planning Commission made certain findings concerning the Tentative Map for the “560 El Camino Real Development”, as prescribed in the Tentative Map Certificate approved on January 27, 2019; and

WHEREAS, the subdivider has submitted performance bonds in the amounts of $79,177.50 (Faithful Performance) and $39,588.75 (Labor & Materials) to guarantee installation of the required subdivision improvements shown on the approved plans, and all fees have been received, as prescribed in the Subdivision Improvement Agreement hereto attached as Exhibit A; and

WHEREAS, all other conditions r equired per said Tentative Map Certificate have been met or guaranteed.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council approve the Final Map for the 560 El Camino Real Development, assessor parcel numbers 050-074-080, 090 and 100 is found to be in substantial compliance with the Tentative Map and Final Map approval is hereby granted, and the City Manager is hereby authorized to execute the attached Subdivision Improvement Agreement (Exhibit A) for the benefit of the City.

* * * * * * *

I, Crystal Mui , City Clerk hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 27th day of June 2022 by the following vote:

AYES, COUNCILMEMBERS: ______________________________________________ NOES, COUNCILMEMBERS: ______________________________________________ ABSENT, COUNCILMEMBERS: ______________________________________________

_________________________________________
CITY CLERK of the City of San Carlos

APPROVED:

___________________________
MAYOR of the City of San Carlos

Exhibit A: Subdivision Improvement Agreement

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Attachment: Resolution (560 ECR Final Map)

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Packet Pg. 845
Attachment: Exhibit A to Resolution - Subdivision Improvement Agreement (560 ECR Final Map)

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Packet Pg. 846
Attachment: Exhibit A to Resolution - Subdivision Improvement Agreement (560 ECR Final Map)

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Packet Pg. 847
Attachment: Exhibit A to Resolution - Subdivision Improvement Agreement (560 ECR Final Map)

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Packet Pg. 848
Attachment: Exhibit A to Resolution - Subdivision Improvement Agreement (560 ECR Final Map)

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Packet Pg. 849
Attachment: Exhibit A to Resolution - Subdivision Improvement Agreement (560 ECR Final Map)

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Packet Pg. 850
Attachment: Exhibit A to Resolution - Subdivision Improvement Agreement (560 ECR Final Map)

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Packet Pg. 851
Attachment: Exhibit A to Resolution - Subdivision Improvement Agreement (560 ECR Final Map)

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Packet Pg. 852
Attachment: Exhibit A to Resolution - Subdivision Improvement Agreement (560 ECR Final Map)

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Packet Pg. 853
Attachment: Exhibit A to Resolution - Subdivision Improvement Agreement (560 ECR Final Map)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with Robert Half International, Inc. for Temporary Accounting Services in an Amount Not to Exceed $70,000.

RECOMMENDATION:

Staff recommends that the City Council a dopt a r esolution authorizing the City Manager to execute an amendment to the a greement with Rober t Half International, Inc. for temporary accounting services in an amount not to exceed $70,000.

FISCAL IMPLICATIONS:

There is no fiscal impact or additional appropriation n eeded at this time. There are salary and benefit savings from the vacant position that will cover the costs.

BACKGROUND:

This agreement is coming before the City Counc il for approval based on the City of San Carlos Municipal Code requirements. Under Chapter 3.12 Purchasing of City Supplies and Services, any contracts (including amendments) less than $75,000 can be approved by the City Manager under his signing authority but those greater than $75,000 must be approved by City Council.

The total cost of this amendment (including prior year costs) have raised the total contract cost above the City Manager’s signing authority, requiring approval by City Council.

On Januar y 27, 2022, the City Manager approved a contract for services with Robert Half International, Inc. in an amount not to exceed $72,000. To date, the total spent for work competed through the week ending June 10, 2022 is approximately $ 52,377. It is anticipa ted that the contract will have reached the maximum amount by the week ending July 22, 2022.

ANALYSIS:

There have been a number of staffing changes in the Finance Division of the Administrative Services Department. In the past five years, the Department has seen the turnover of nine Account Technician I/II and Senior Accountant positions. Although the City has been able to promote internally to fill an Account Technician II and Senior Accountant position, backfilling the Account Technician I position has been difficult.

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2 In January 2022, the City posted a recruitment for an Account Technician I position and received 36 applications, of which only 26 met the minimum qualifications. Following two rounds of oral panels and second round interviews, both applicants that were chosen to advance to the background check process declined to move forward. Therefore, this was a failed recruitment.

In addition, at the end of March 2022, the Financial Services Manager went on an extended leave of absence creating a s econd critical vacancy. Although the City could open another recruitment for the Accounting Technician I position now, it is not recommended at this time for the following reasons:

1) It has only been a few months since the last failed recruitment. Pausing a new recruitment for a few more months will hopefully widen the candidate pool; and 2) It is preferable to hold off on recruitment until the Financial Services Manager returns since the new employee will report to her.

Therefore, since this position is a critical function of the Finance Division, it is recom mended that the City amend its a greement with Robert Half International Inc. to extend the contract services for a period up to six more months . This will provide necessary continuity of service and will eliminate the need for re-training until it is possible to hire a full-time employee.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a r esolution authorizing the City Manager to execute an amendment to the agreement with Robert Half International, Inc. for temporary accounting s ervices in an amount not to exceed $70,000; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall,
Administrative Services Director

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

7.s
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RESOLUTION NO. 2022 – _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH ROBERT HALF INTERNATIONAL, INC. FOR TEMPORARY ACCOUNTING SERVICES IN AN AMOUNT NOT TO EXCEED AMOUNT OF $70,000.

WHEREAS, on January 27, 2022, the City Manager approved a contract for services with Robert Half International, Inc. in an amount not to exceed $72,000 for temporary accounting services; and

WHEREAS, there have been a number of staffing changes in the Finance Division of the Administrative Services Department and there was a failed recruitment for an Accounting Technician I position earlier this year; and

WHEREAS, the Financial Services Manager who would typically hire this open position has been on extended leave of absence since March 2022; and

WHEREAS, pausing a recruitment to widen and refresh the candidate pool will hopefully generate more qualified candidates; and

WHEREAS, this is a critical position of the Finance Division and in order to maintain continuity of services, the contract for the temporary help should be extended.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Carlos hereby authorizes the City Manager to sign an Amendment to the A greement with Robert Half International, Inc. for temporary accounting services in an amount not to exceed $70,000.

********
I, Crystal Mui, City Clerk, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 27th day of June, 2022 by the following vote:

AYES, COUNCILMEMBERS: _______________________________________________ NOES, COUNCILMEMBERS: _______________________________________________ ABSENT, COUNCILMEMBERS: _______________________________________________

________________________________
CITY CLERK of the City of San Carlos
APPROVED:

___________________________
MAYOR of the City of San Carlos

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Attachment: Resolution (Robert Half Amendment)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Authorize the Mayor to Sign a Letter on Behalf of the City Council to PG&E to Address Illegal Dumping and Blight at the PG&E Substation at 1500 Industrial Road.

RECOMMENDATION:

Staff recommends that the City Council authorize the Mayor to sign the attached letter on behalf of the City Council to PG&E to address illegal dumping and blight at the PG&E substation at 1500 Industrial Road.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with this action.

BACKGROUND:

PG&E owns the substation at 1500 Industrial Road in San Carlos. Immediately outside the brick fence perimeter of the substation at 1500 Industrial Road at Center Street is a small, semi-circle shaped patch of gravel with a bench for sitting.

Since August 2021, the City’s Code Enforcement staff have contacted local PG&E representatives to remedy issues related to the accumulation and dumping of human waste, rubbish and debris, and graffiti at this location. The City’s most recent code enforcement activity resulted in $1,000 in fines to be paid by PG&E. At its June 13, 2022 meeting, the City Council asked staff to prepare a letter to send to PG&E requesting their immediate attention to this issue and to work with the City to develop a permanent solution.

ANALYSIS:

PG&E’s inability to develop a maintenance schedule for this above referenced area conflicts with the City’s high standards for maintaining a healthy, clean, and beautiful community.

PG&E’s responsiveness to staff emails has been sporadic and inconsistent and often requires regular follow up by staff. At the June 13 City Council meeting, Mayor McDowell shared photographs of the area taken on May 11, May 25, and June 7. These photos, taken over the period of a month, all featured the same, identifiable pieces of trash that had accumulated during the month in spite of direct pleas from members of the City Council to PG&E’s local government representative.

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2 In addition to presenting a threat to pub lic health and safety, this issue has a direct impact on the City’s local business community that has been struggling to stay financially solvent throughout the pandemic.

The approximately thirty two business members of the Industrial Arts Business Asso ciation (IABA), a neighborhood business association whose mission is “to promote a safe, clean, professional, and welcoming environment for the clients and businesses of the Industrial Arts District of East San Carlos,” are located in the immediate vicinit y of this PG&E location. All of these businesses have staff and customers that are subjected to walking and driving by this blight on a frequent basis.

By submitting a letter on behalf of the City Council, the Mayor of the City of San Carlos seeks to initiate constructive and decisive dialogue with PG&E leadership to develop an effective and permanent solution to this ongoing issue.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Authorize the Mayor to submit the attached lett er on behalf of the City Council to David Cline, Sr. Manager of Government Relations at PG&E to address illegal dumping and blight at the PG&E substation at 1500 Industrial Road; or

2. Do not authorize the Mayor to submit the attached letter; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Nil Blackburn,
Assistant City Manager

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Letter to PGE to Address Blight at 1500 Industrial Road

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June 28, 2022
VIA EMAIL to MR. DARIN CLINE at [email protected] and [email protected] Dear Mr. Cline,
On behalf of the San Carlos City Council, I am writing to express our strong disappointment with PG&E’s continued disregard of ongoing illegal dumping at its substation located at 1500 Industrial Road. Since August 2021, the City’s Code Enforcement team has attempted to work with PG&E to remedy the following issues:

• Accumulation and dumping of human waste
• Accumulation and dumping of rubbish and debris
• Graffiti

The City’s most recent code enforcement activity resulted in $1,000 in fines to be paid by PG&E.

In addition to presenting a threat to public health, this issue has a direct impact on the City’s local business community that has been struggling to stay financially solvent throughout the pandemic.

The approximately thirty two business members of the Industrial Arts Business Associatio n (IABA), a neighborhood business association whose mission is “to promote a safe, clean, professional, and welcoming environment for the clients and businesses of the Industrial Arts District of East San Carlos,” are located in the immediate vicinity of t his PG&E location. All of these businesses have staff and customers that are subjected to walking and driving by this blight on a frequent basis. It was also brought to my attention that a letter from the IABA Board of Directors to Bill Chiang dated February 13, 2022 has gone unanswered. This letter noted IABA’s interest in working with PG&E to improve the neighborhood, and specifically the property at 1500 Industrial Road.

The City implores PG&E to work with us to develop an immediate and effective solutio n for addressing this issue. Since previous efforts to encourage PG&E to develop a maintenance plan for this area have been unsuccessful, the City would consider purchasing the affected area in order to assume responsibility for maintenance. Please contact the City Manager’s Office at (650) 802-4228 to schedule a time to meet and discuss a range of possible solutions to address this issue.

The Council, staff, and community of San Carlos are proud of our City of Good Living and work hard to maintain high s tandards for the health, cleanliness, and beauty of our community. We would appreciate your prompt and decisive attention to this matter.

Sincerely,

Sara McDowell, Mayor

cc: Bill Chiang, PG&E Local Government Affairs ([email protected]) Amy Buckmaster, Chamber San Mateo County President & CEO ([email protected])

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Packet Pg. 859
Attachment: Letter to PGE to Address Blight at 1500 Industrial Road (PG&E Letter)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt a Resolution Approving a 5% Increase in the Community Development Director’s Monthly Salary.

RECOMMENDATION:

Adopt a resolution approving a 5% increase in the Community Develop ment Director’s monthly salary.

FISCAL IMPLICATIONS:

There is no fiscal impact. The total cost of the increase (including all roll -up costs) would be approximately $16,000. There should be sufficient funding in the budget to accommodate this amount as there will be salary savings from the timing of the hiring of the Assistant Community Development Director. The new position was budgeted for a full year but will most likely not be filled until later in the first quarter.

BACKGROUND:

Salary ranges are determined and reviewed biannually based upon a comparison to peer cities in San Mateo County and taking the median of those salaries as a benchmark. Currently, the Community Development Director’s salary is 2.08% above the San Mateo County median salary range. However, in comparison to other department heads with more than two direct report s, it is the lowest salary at the top step by at least 2% and up to 11%. The current salary is -12.17% below the median top step in comparison to counterparts in Santa Clara County.

ANALYSIS:

The department has an annual budget of almost $ 8.36 million. Under the direction of the Community Development Director, the Community Development Department consists of 17 full - time regular employees, 4.2 FTEs equivalent of planning c ontractors, and 1 FTE Code Enforcement contractor in four divisions (See Attachment 2 - Community Development Department Organizational Chart).

In the last five or six years , San Carlos’ development activity and advanced planning workload has increased in volume and complexity in comparison to other small to medium sized cities in San Mateo County. Staffing has been added commensurate with this increasing workload. The Department’s organizational, supervisory, and technical demands have also increased.

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2 Over the last decade or more, development activity in San Mateo County has not been as significant in terms of commercial/industrial transformation in comparison to Santa Clara County cities, with the exception of South San Francisco as a biotechnology hub . Due to the rapidity of development and the need to react quickly to rapid land use changes and corporate demands, cities in Santa Clara County are generally more likely to do more than one advanced planning project in a two to five year period in addition to current planning activities. In San Mateo County it has been less common. For instance, in San Mateo County the cities of South San Francisco, Millbrae, Burlingame, and Daly City have one active Specific Plan in process. Redwood City is slated to amen d a Specific Plan. San Carlos is currently in process with two Specific Plans in addition to the General Plan Housing and Safety Element Update and is likely the only city in San Mateo County to be taking on three significant advanced planning projects simultaneously.

Salaries for Community Development Directors in San Mateo County have therefore traditionally trailed their counterparts in Santa Clara County. For example, the San Carlos Community Development Director’s salary range is -12.17% below the medi an top step in comparison to counterparts in Santa Clara County.

Comparison of Community Development Director Salaries
San Mateo and Santa Clara Counties
Average
Step 1
Median
Step 1
Average
Top Step
Median
Top Step
San Mateo
County
$ 14,648.55 $ 14,608.59 $ 18,552.80 $ 18,328.08 Santa Clara
County
$ 15,553.23 $ 15,006.96 $ 21,079.32 $ 20,986.10 As of 7/1/2022
City of San
Carlos
$ 15,391.29 $ 18,708.92

San Carlos Difference from
SMC

0.84% 2.08%
San Carlos Difference from
SCC
-12.67% -12.17%

The Community Development Director’s monthly salary range effective July 4, 2022 is the lowest of the department heads who supervise a department of more than two people. At Step 5, it is $397 (2.1%) lower t han the Administrative Service Directors Salary, $516 (2.8%) lower than the Parks & Recreation Director, $1,637 (8.8%) lower than the Assistant City Manager, and $2,073 (11%) lower than the Public Works Director.

Management Group /Directors Monthly Salary Schedule – Current Range Classification Step 5 Difference
Community Development Director $18,709
Administrative Services Director $19,106 $397
Parks & Recreation Director $19,225 $516
Assistant City Manager $20,346 $1,637
Public Works Director $20,782 $2,073

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3 Factors Driving the Request

On March 14, 2022, the City Council adopted the Strategic Plan which includes the following objectives:

 Housing
 Downtown Specific Plan
 Northeast Area Specific Plan
 Mobility, Traffic and Transportation Infrastructure
 Child Care and Youth Programming
 Climate Change

The Community Development Department as a whole will be working in each of these strategic plan areas over the next few years. In addition, the following factors are relevant to the request:

 Upcoming specific plans for the Downtown and the Northeast Area Specific Plan will require highly focused executive oversight and support.
 The General Plan Housing and Safety Element Update is a complex project requiring specialized administration and guidance.
 The City is experiencing an unprecedented number of commercial/industrial/life -science applications in the East Side Innovation District. Approximately 2,800,000 square feet of commercial/life sciences applications are under review.  Processing and oversigh t for key development projects is highly technical in nature and requires executive support, extensive internal and external meeting time and quality control.  The Director is a lead member of the city’s negotiating team for Development Agreements for community benefits.
 Concentrated strategic guidance is needed to ensure the Housing and Safety Element Updates are completed in tandem with the two specific plans.  Adoption of the East Side Innovation District Vision Plan requires immediate action on several implementation measures.
 The City is in the process of review for two major residential projects for more than 150 units at Alameda de las Pulgas and one 200+ unit apartment project on El Camino Real.  The department has added three new staff members and is in process of hiring six more positions. It is a rapidly growing department requiring hands -on oversight of hiring and onboarding new employees to ensure strong transitions into the organization.  The Director will be engaged in hiring for an Assistant Comm unity Development Director.

Mentoring and coordination will be critical to ensure smooth transition into the role.  Maintaining high quality day to day administration and technical support for all three department divisions will remain a high priority requiring continuous attention.  The Community Development Department oversees four committees/commissions; the Planning Commission, Economic Development Advisory Committee, Residential Design Committee and the Downtown Advisory Committee. Whereas other departm ents oversee one commission.
 The Director must also focus on organizational leadership and success, staff professional development, strategic planning and timely implementation of Council Strategic Objectives.  A high level of professional expertise and exp erience is required for success in this position for at least the next 5 years.
 The Director’s attendance at night and evening public meetings averages two to three per week, a higher number in comparison to other directors.

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4 Cost Summary

The increase in workload and complexity pertaining to community and economic development in San Carlos has moved in the direction of cities in Santa Clara County and Silicon Valley. As San Carlos reacts to marketplace and development pressures and community needs over th e next few years, it will be imperative to review salaries for the management team as a whole to ensure the city will be competitive in attracting and retaining top quality candidates.

The Community Development Department’s current workload and its level of complexity exceeds what a director candidate in the current workforce is likely to consider reasonable at the existing salary range. It would not be pragmatic for a director to take the professional risks associated with this workload unless they are f airly compensated. In addition, the cost of housing and living is higher in San Mateo County than other parts of California

The following table represents the proposed salary range for the Community Development Director in comparison to the other larger department directors with the 5% increase included.

Management Group /Directors Monthly Salary Schedule – Proposed Range Classification Step 5
Administrative Services Director $19,106
Parks & Recreation Director $19,225
Community Development Director $19,644
Assistant City Manager $20,346
Public Works Director $20,782

The proposed salary range would then be 7.18% above median top step in San Mateo County and -6.39% below the median top step in Santa Clara County.

Due to the department’s heavy, comp lex workload, organizational dynamics, strategic project focus, need for high level experience and current salary range, it is recommended that the salary for the Community Development Director be changed to be in alignment with the approximate mid-point of the San Carlos Management Group salary range.

If approved the salary range would be effective July 4, 2022.

ALTERNATIVES:

The options available to the City Council include:

1. Adopt a resolution approving a 5 % increase in the Community Development Director’s monthly salary; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

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5 Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Resolution

2. Community Development Department Org Chart 2022

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RESOLUTION NO. 2022 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING A 5% INCREASE IN THE COMMUNITY DEVELOPMENT
DIRECTOR’S MONTHLY SALARY.

WHEREAS, salary ranges are determined based upon a comparison to peer cities in San Mateo County and taking the median of those salaries as a benchmark; and

WHEREAS, the Community Development Director’s salary is currently 2.08% above the San Mateo County median salary range. However, in comparison to other Management Group/Directors with more than two direct report staff it is the lowest salary at the top step by at least 2% and up to 11%. The salary is 12. 17% below the median top step in comparison to counterparts in Santa Clara County; and

WHEREAS, in the last five or s ix years San Carlos development activity and advanced planning workload has increased in volume and complexity in comparison to other small to medium sized cities in San Mateo County. Staffing has been added commensurate with this increasing workload and the Department’s organizational, supervisory, and technical demands have also increased; and

WHEREAS, San Carlos is currently developing two Specific Plans , in addition to the General Plan Housing and Safety Element Update, and is likely the only city in San Mateo County to be taking on three significant advanced planning projects simultaneously; and

WHEREAS, the increase in workload and complexity pertaining to community and economic development in San Carlos has moved in the direction of cities in Santa Clara County and Silicon Valley; and

WHEREAS, due to the Department’s heavy, complex workload, organizational dynamics, strategic project focus, need for high level experience and current salary range, it is recommended that the salary for the Community Development Director be changed to be in alignment with the approximate mid-point of the San Carlos Management Group salary range.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council approves a 5% increase in the Community Development Director’s monthly salary.

* * * * *

I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 27th day of June 2022, by the following vote:

AYES, COUNCILMEMBERS: ______________________________________________ NOES, COUNCILMEMBERS: ______________________________________________ ABSENT, COUNCILMEMBERS: ______________________________________________

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Attachment: Resolution (CDD Salary)

________________________________
CITY CLERK of the City of San Carlos
APPROVED:

___________________________
MAYOR of the City of San Carlos

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Attachment: Resolution (CDD Salary)
Sr. Admin Clerk
(1)
Associate Planner
(1)
Planning Manager –
Advanced Planning
(1)
Assistant Community
Development Director
(1)
Community Development Department
Organization Chart
Community
Development Director
(1)
Senior Planner
(1)
Economic
Development
Coordinator
(1)
Assistant Planner
(1)
Building Official
(1)
Principal Planner –
Current Planning
(1)
Associate Planner
(1)
Administrative
Assistant
(1)
Senior Admin Clerk
(1)
Contract Development
Services Technicians
Management Analyst
(1)
Senior Planner
(1)
Sr. Building Inpsector
(1)
Senior Management
Analyst
(1)
Economic Development
& Housing Manager
(1)
Building Inspector II
(2)
Building Inspector II
(1)
Building Inspector II
(1)
Permit Technician
(1)
Contract Code
Enforcement Officer
Contract Planning,
Economic Development
& Administrative
Support
New FY22‐23
Underfilled

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Attachment: Community Development Department Org Chart 2022 (CDD Salary)

CITY COUNCIL

STAFF REPORT

MEETING DATE: June 27, 2022

ITEM TITLE: Adopt Ordinance 1583 Amending Municipal Code Chapter 18 to Adjust the City Density Bonus, Inclusionary Housing Requirements, Affordability Periods, Parking for Affordable Units, and Mak ing Other Conforming Amendments.

RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance 1583 to amend Municipal Code Chapter 18.16 “Affordable Housing Programs ” and Chapter 18.17 “Affordable Housing Incentives” to: (1) adjust the City density bonus, (2) increase inclusionary housing requirements for ownership units, (3) extend affordability periods in perpetuity, (4) maintain affordable parking for below market rate units, and (5) find such actions are exempt from the California Environmental Quality Act.

FISCAL IMPLICATIONS:

None. Any outside consulting costs related to this ordinance were funded from the existing budget.

BACKGROUND:

To encourage the development of affordable housing throughout the City, San Carlos adopted Chapter 18.16 “Affordable Housing Programs ” and Chapter 18.17 “Affordable Housing Incentives” in Title 18 “Zoning”, of the San Carlos Municipal Code. Chapter 18.16 is an "inclusionary housing" ordinance, which requires a specified share of new residential construction be affordable at below market rate ( “BMR”) to households at lower- and moderate- income levels.

One of the City’s strategic goals is to actively encourage and support the creation of housing to provide a safe, inclusive, diverse, and affordable housing supply by facilitating development of housing for all income levels. Objective Number 1 under this goal is to increase the number of BMR housing units to meet local and regional housing requirements. To this end, t he Council directed staff to update the City’s BMR Ordinance.

The City subsequently retained Economic & Planning Systems, Inc. (EPS) to assist with reviewing San Carlos’ inclusionary housing requirements and develop recommendations on how to increase the production of BMR housing in the commun ity. These recommendations were then shared in a draft memorandum along with the associated findings and analyses. City

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2 staff and EPS thereafter met on two occasions with City Council Housing Subcommittee Members John Dugan and Ron Collins to refine these recommendations to what is being shared in this staff report.

On November 15, 2021, staff held a study session with the Planning Commission to share these proposed recommendations. During this study session, the Planning Commission voiced its support for the proposed changes including higher inclusionary requirements for ownership units, extending affordability periods to run in perpetuity, addressing issues surrounding unbundled parking, and the proposed City density bonus.

On February 28, 2022, staff h eld a study session with the City Council to further discuss these recommendations. During this study session the City Council voiced its support for some of the proposed changes including higher inclusionary requirements for ownership units, extending affordability periods to run in perpetuity, and addressing issues surrounding unbundled parking.

The City Council did not reach a consensus on amendments to Chapter 18.17 “Affordable Housing Incentives ” and the City density bonus, with some Councilmembers pre ferring to address density concerns as part of the General Plan update.

Additionally, the City Council asked staff to further consider the following items:

1) Review options for setting a threshold based on occupiable square feet rather the number of units.
2) Find ways to incentivize developers to include affordable housing units in their projects. 3) Review the Municipal Code to confirm regulations regarding the number of mandatory BMR units and their locations within a development can't be manipulated and ensu re enforcement.
4) Consider actions on how to increase extremely low income housing, such as purchasing low income units to convert them to extremely low.

At its May 16, 2022 meeting, the Planning Commission adopted a Resolution recommending that the City Co uncil introduce this Ordinance to amend Municipal Code Chapter 18. The Planning Commission’s recommendation included all of the aforementioned changes as well as amendments to the City density bonus. The Planning Commission also recommended that the City Council consider refining the City density bonus through the creation of an Affordable Housing Overlay Zone at a later date . Affordable Housing Overlay Zones are geographically specific areas that include incentives such as enhanced density bonuses, impact fee waivers, and reduced parking requirements for projects that include a predetermined amount of affordable housing.

At its June 13, 2022 meeting, the City Council introduced Ordinance 1583 and included all of the recommendations put forward by the City ’s Planning Commission. The City Council agreed with the Planning Commission that consideration should be given to further refining the amended City Density Bonus through an Affordable Housing Overlay Zone, the Housing Element update, or some other mechanism at a later date.

ANALYSIS:

Current Requirements.

The City currently requires all residential developments of seven or more units to set aside 15% of their units as BMR housing. This 15% is then broken down into different income levels that vary for ownership and rental developments and can be seen in the table below:

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3 Existing Requirements
Ownership Projects: 10% Moderate Income
5% Low Income
Rental Projects: 10% Very Low Income
5% Low Income

Developers are not allowed to pay a fee in lieu of pr oviding the required units, except for small projects under seven units or fractional units (e.g., if a 28 -unit project should provide 4.2 BMR units, the developer would provide four units and the fee could be charged for the 0.2 units.)

Overview of Comparable Jurisdictions.

In considering potential changes to the City’s inclusionary requirements, it is helpful to understand how these policies are being implemented in comparable jurisdictions. To provide this context, EPS surveyed cities in San Mateo County and Santa Clara County, as well as the City of Fremont in Alameda County. This survey found that San Carlos’ 15% overall inclusionary requirement is in line with the average requirements in other cities. However, when the requirements are further segmented by income levels, some divergence was discovered.

The City’s requirement for ownership developments of 10% moderate income and 5% low income is in line with neighboring jurisdictions. However, the City’s requirement for rental developments of 10% very low income and 5% low income was found to be more aggressive than most other cities. The only other cities to require 10% or more very low income units did so as an alternative to 20% low income units or for developments on properties of more than five acres.

Recommended Changes to Inclusionary Levels.

With the above considerations in mind , staff and EPS set out to analyze potential changes to the City’s inclusionary requirements. EPS prepared financial pro formas reflecting the expected costs of new development, and compared those costs to the revenues that could be generated from the projects given various mixes of market -rate and affordable housing. These pro formas were then analyzed to find a scenario that resulted in more affordable units and/or units at deeper income levels , while not inhibiting a developer’s return on investment to the point that such projects would no longer be feasible.

Ownership Projects:

With regard to ownership projects , research showed that there is room to both increase the proportion of units required and lower the income level required. As a result, the Planning Commission recommended and the City Council agreed at its meeting on June 13, that the inclusionary requirement for ownership developments be changed to 20% at low income (70% AMI). This is a change from the current requirement of 10% at moderate income plus 5% at low income.

Staff has heard from the development community that this change may discourage projects that do not seek to utilize the State density bonus. This would likely include projects that focus on larger units at lower overall densities.

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4 Rental Projects:

With regard to rental projects, it was discovered that developments are already facing feasibility challenges with the current requirement of 10% at very low income and 5% low income. Rental developments are generally considered feasible when they are projected to achieve greater than a 5% yield on cost. Under the City’s current inclusionary requirements , a medium sized rental development is estimated to achieve a 4.9% yield on cost.

In an effort to determine the impact the City’s inclusionary requirement is having on rental developments, EPS also ran a scenario under which no requirement existed and a developer was not required to build any af fordable units. Under this scenario the estimated yield on cost increased to 5.2%, suggesting that the City’s inclusionary requirement plays a smaller impact on project feasibility than broader market conditions such as land, labor, and construction costs.

The Planning Commission recommended that the only change that should be made to rental projects of the inclusionary ordinance is to add an additional option for developers to construct 15% of units at the very low income level. The City Council also agr eed with this recommendation. A project that meets this alternative inclusionary standard would be entitled to a 50% density bonus under State law, whereas a project that meets the City’s current inclusionary standard would only be entitled to a 32.5% bonu s, and EPS’s analysis as well as observed developer preferences demonstrate the significant value of density bonus units.

Technically this would already be allowed under the City’s current requirements, but highlighting the 15% at very low income option will help draw attention to the maximum State Density Bonus of 50% that projects are entitled to pursue.

Density Bonus Considerations.

The above inclusionary requirements are made much more feasible by the existence of California’s State Density Bonus. The State Density Bonus Law mandates that cities provide an increase in the maximum density allowed by local zoning regulations for developments that include certain amounts of affordable housing units. For example, under the Planning Commission’s recommended inclusionary level for ownership units of 20% at low income, a project would be entitled to a 35% density bonus, greatly increasing the profitability of the project.

However, even with the State Density Bonus many rental developments in San Carlos face an upward battle in terms of feasibility. For this reason the Planning Commission recommended that the Council support an improved City Density Bonus, specifically for rental developments.

San Carlos currently implements a City Density Bonus Program which grants one additional market-rate unit for every unit at low income or lower that is included in a project. This City Density Bonus is generally less favorable than the State Bonus and as a result is rarely utilized.

However, the City has elected to increa se this City Density Bonus for rental units to help improve their feasibility and produce more affordable units.

This amended City Density Bonus is a fixed bonus rate that exceeds the highest rates provided by the State, equivalent to 4:1 for each very low income unit and 2:1 for each low income unit, and allowing all of the affordable base units to trigger bonus units rather than requiring the developer to select only one income level to apply. Under this program, a 100 -unit rental project meeting the City’s current inclusionary ordinance would qualify for 50 bonus units as seen in the table below:

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5 100 Unit Rental
Project State Density Bonus Proposed City Density Bonus Base Units: 100 100
BMR Units: 10 Very Low Income
5 Low Income
10 Very Low Income
5 Low Income
Bonus Units: 33 50
Total Units: 133 150

Developers that utilized this proposed City Density Bonus would still be able to use certain provisions of the State Density Bonus. As a result, some may choose to utilize the City Bonus to obtain additional units and the State Bonus for concessions on height, parking, or other areas.

Additional Below Market Rate Ordinance Changes.

In addition to the above changes to the inclusionary portion of the City’s BMR Ordinance, the following changes have a lso been recommended by the Planning Commission and supported by the City Council:

1) Decrease the threshold requiring that a BMR unit be built for ownership units from 7 to 5 units. This would align with the increased requirement that 20% of units be design ated low income. The threshold would remain 7 units for rental developments. 2) Change affordability periods to run in perpetuity. The City’s Municipal Code currently states that the affordability period shall be not less than 45 years for ownership units and not less than 55 years for rental units.
3) Ensure that BMR units do not lose parking due to unbundled parking strategies. a) Rental Units: Amend the definition of “rent” in the Municipal Code to include all fees paid for parking and require that BMR units be o ffered amenities, such as parking, equivalent to those of market rate units.
b) Ownership Units: Require that BMR units include parking spaces at a ratio equivalent to that of market rate units. In developments that include unbundled parking spaces, parking spaces must be included in the affordable sale price for BMR units at a ratio equivalent to what the distribution of parking spaces among all units would have been were the spaces not unbundled.

Summary of Proposed Changes.

Inclusionary Requirements
Existing Requirements Recommended Changes
Ownership
Projects:
10% Moderate Income
5% Low Income
20% Low Income
Rental
Projects:
10% Very Low Income
5% Low Income
Present Policy; AND
15% Very Low Income Alternative

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6 BMR Unit Construction Threshold
Decrease t he threshold requiring a BMR unit be built for ownership units from 7 to 5 units.

Threshold would remain 7 units for rental developments.

Affordability Periods
Change affordability periods to run in perpetuity.

Restrictions on Unbundled Parking
Amend the Municipal Code to ensure that BMR units do not lose access to parking as a result of unbundled parking strategies.

City Density Bonus (add on option)
Allow rental projects to add bonus market rate units at a ratio of 4:1 for each very low income unit and 2:1 for each low income unit that is included.

Additional Council Requests
As mentioned previously, during its Study Session, the Council asked staff to undertake further analysis on a series of additional items. These items, alon g with staff’s analysis can be found below:

Review options to setting a threshold based on occupiable square feet rather the number of units

As an alternative to tying the number of BMR units to a percentage of the overall unit count, the City could instead tie the percentage to the amount of occupiable square feet in a project. While City staff are not aware of any other cities taking this approach it does appear to be legally viable.

The Planning Commission has recommended and the City Council agreed that concerns over the size of BMR units be addressed by making the below edits to Section 18.16.050.A of the ordinance:

“Below market rate units may must in aggregate be no smaller in aggregate average size than market rate units in the same residential development so long as and the number of bedrooms in below market rate units shall be in the same proportion as in the total number of units in the residential development.”

Find ways to incentivize developers to include affordable housing units in their projects

Staff, as well as the City’s consultant team, have spoken with a number of developers to gather their feedback on what incentives would lead them to develop more affordable housing.

Consistently the greatest incentive referenced was additional density and height. Devel opers also referenced concessions on parking and setback requirements as incentives to developing more a ffordable housing. However, these options are already available through the State Density Bonus law. An apartment development setting aside 5% of its un its as very low income

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7 would automatically be entitled to one such concession. A project could receive two concessions if the amount of very low income units was increased to 10% or three concessions if the amount was increased to 15%.

The Planning Commis sion recommended and the City Council agreed to address feasibility concerns in the near term by enhancing the City Density Bonus. Long term, the Council has directed staff to consider developing an Affordable Housing Overlay Zone that would further refine the areas subject to the City Density Bonus.

Review the Municipal Code to confirm the regulations regarding the number of mandatory BMR units and their locations within the development can't be manipulated and ensure enforcement

The following edits to Section 18.16.050.A have been recommended by the Planning Commission and supported by the City Council to ensure that the locations of BMR units within a development cannot be manipulated:

“Except as otherwise provided in this chapter, and subject to the approval of the Administrator, below market rate units shall be evenly dispersed by floor and general location throughout a residential development and, consistent with Health & Safety Code Section 17929, may not be isolated to a specific floor or area on a specific floor and must have the same access to the common entrances to a structure as the market -rate units.”

Consider actions on how to increase extremely low income housing, such as purchasing low income units to convert them

Historically, the City has obtained extremely low income units through partnerships with non - profit developers to develop 100% affordable housing pro jects. This has been the case with the 817 Walnut project and is the intent for the 1232 Cherry project, both of which contain a significant portion of extremely low income units. These projects also include on site management and supportive services for all residents.

Environmental Determination.

Pursuant to Public Resources Code Section 21065 and CEQA Guidelines Section 15378, th e proposed ordinance does not constitute a “project” within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. The proposed ordinance also is exempt from environmental review pursuant to CEQA Guidelines Section 15061(b)(3) since there would be no possibility of a significant effect on the environment, in that its provisions re quiring the provision of affordable housing would not have any effect on the physical environment.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt Ordinance 1583 amending Municipal Code Chapter 18 to adjust the City Density Bonus, inclusionary housing requirements, affordability periods, parking for affordable units, and make other conforming amendments, and to find such actions are exempt from the California Environmental Quality Act; or

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8 2. Do not adopt Ordinance 1583; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, AICP
Community Development Director

Adam Aronson, Economic Development
and Housing Manager

Approved for submission by:

_________________________
Jeff Maltbie, City Manager

ATTACHMENT(S):

1. Ordinance with Exhibit A - Proposed Changes (Red-Lined)

2. Proposed Chapter 18 Amendments (Clean Version)

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1 ORDINANCE NO. 1583

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AMENDING MUNICIPAL CODE CHAPTER 18 TO ADJUST THE CITY DENSITY BONUS,

INCLUSIONARY HOUSING REQUIREMENTS, AFFORDABILITY PERIODS, PARKING FOR AFFORDABLE UNITS, AND MAKING OTHER CONFORMING AMENDMENTS.

RECITALS

WHEREAS, California Government Code Section 65580(d) states that all cities have a responsibility to use the powers vested in them to facilitate the improvement and development of housing and to make adequate provision for the housing needs of all economic segments of the community; and

WHEREAS, pursuant to Public Resources Code Section 21065 and CEQA Guidelines Section 15378, the proposed project does not constitute a “project” within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. The proposed ordinance also is exempt from environmental review pursuant to CEQA Guidelines Section 15061(b)(3) since there would be no possibility of a significant effect on the environment, in that its provisions requiring the provision of affordable housing would not have any effect on the physical environment; and

WHEREAS, at a duly noticed public hearing held on May 16, 2022 , the Pl anning Commission considered amendments to Chapter 18 of the Municipal Code; and

WHEREAS, by Resolution PC2022-07, adopted on May 16 , 20 22, the Planning Commission recommended the City Council adopt the proposed amendments; and

WHEREAS, the City Council of the City of San Carlos held a duly noticed public hearing on June 13, 2022 to consider the proposed amendments to Chapter 18 of the Municipal Code ; and

WHEREAS, the City Council has duly considered all evidence, including testimony and the evaluation and recommendations by staff, presented at said hearings.

NOW, THEREFORE BE IT ORDAINED by the City Council of the City of San Carlos as follows:

SECTION 1: The City Council of the City of San Carlos hereby finds and declares that the forgoing recitals are true and correct and are incorporated into this Ordinance as though fully set forth herein. The City Council further finds as follows:

1. The ordinance amendment is consistent with the General Plan.

Rental and owner-occupied housing in the City of San Carlos has become steadily more expensive. In recent years housing costs have escalated sharply, increasing faster than incomes for many groups in the c ommunity. As a result, there is a severe shortage of adequate, affordable housing for extremely low, very low, lower, and moderate income households. Requiring that new market rate rental and owner -occupied housing provide

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 2 a percentage of total units for lower- and moderate income households will increase the supply of such housing options. By increasing the supply of housing affordable to lower and moderate income households, the amendments will help implement Policy HOU -1.2 of the General Plan's Housing Element, which calls for the City to minimize potential displacement of lower-income households from the City due to increasing housing prices and rents.

General Plan Housing Element Policy HOU -5.5 calls for the City to p rovide an adequate number of affordable housing units to extremely low, very low and low -income households based on the City's share of the regional housing needs. These amendments will help increase the supply of affordable housing to lower-income households, consistent with the General Plan.

Therefore, as stated in the General Plan's Housing Element, it is the City's policy to encourage the provision of a wide range of housing by location, type of unit and price to meet the City's share of the regional housing needs. The City can achieve its goals of providing more affordable housing and achieving an economically balanced community only if part of the new housing built in the City is affordable to households with limited incomes, which these amendments would require. Accordingly, the ordinance amendment is consistent with the General Plan.

2. The ordinance amendment is consistent with the purpose of this title to promote the growth of the City in an orderly manner and to promote and protect the public health, safety, peace, comfort and general welfare.

As described above, the amendments will advance the City's interest in providing additional housing affordable to all income levels and dispersed throughout the City because affordable units required by the ordinance codified in this chapter, including both rental and ownership units, must b e affordable to either very low and lower-income households. Requiring affordable units within new residential development enhances the public welfare by fostering an adequate supply of housin g for persons at all economic levels and maintaining both economic diversity and geographically dispersed affordable housing within the City.

Moreover, requiring builders of new market rate housing to provide some housing affordable to very low and low -income households is also reasonably related to the impacts of their developments, because rising land prices have been a key factor in preventing development of new affordable housing. New market -rate housing uses available land and drives up the price o f remaining land. New development without affordable units reduces the amount of land development opportunities available for the construction of affordable housing. In addition, n ew residents of market -rate housing place demands on services provided by b oth public and private sectors, creating a demand for new employees. Some of these public and private sector employees needed to meet the needs of the new residents earn incomes only adequate to pay for affordable housing. Because affordable housing is in short supply in the City, such employees may be forced to live in less than adequate housing within the City, pay a disproportionate share of their incomes to live in adequate housing in the City, or commute ever increasing distances to their jobs from housing located outside the City. These circumstances place strains on the City's ability to accept and service new market-rate housing development.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 3 SECTION 2: San Carlos Municipal Code Chapter 18 is hereby amended as shown in Exhibit A to this Ordinance.

SECTION 3: The City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provisions of this Ordinance are severable and if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

SECTION 4: This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption.

*****

I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was introduced on the 13th day of June, 2022 and adopted at a regular meeting of the City Council of the City of San Carlos held on the 27th day of June, 2022 by the following vote:

______________________________
CITY CLERK of the City of San Carlos

APPROVED:

___________________________
MAYOR of the City of San Carlos

Exhibit A: Amendments to San Carlos Municipal Code Chapter 18

AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 4 Exhibit A: Amendments to San Carlos Municipal Code Chapter 18 Additions are shown with double underlined

Chapter 18.16

AFFORDABLE HOUSING PROGRAMS

18.16.010 Purpose.

The purpose of this chapter is to:

A. Encourage the development and availability of housing affordable to a broad range of households with varying income levels within the City as mandated by State law, California Government Code Section 65580 et seq.

B. Enhance the public health, safety, and welfare within the City. Requiring builders of new market rate housing to provide some housing affordable to very low-, lower-, and moderate-income households is also reasonably related to the impacts of such developments, because there is a need to offset the demand for affordable housing that is created by new development and mitigate environmental and other impacts that accompany new residential and commercial development by: protecting the economic diversity of the City’s housing stock; reducing traffic, transit, and related air quality impacts; promoti ng jobs/housing balance; and reducing the demands placed on transportation infrastructure in the region.

C. Promote the City’s goal to add affordable housing units to the City’s housing stock in proportion to the overall increase in new jobs and housing units.

D. Support the Housing Element policy to consider use of funds for developments with a higher percentage of below market rate units or deeper affordability than otherwise is required.

E. Support the Housing Element policy to encourage accessory dwelling units as a form of affordable housing.

F. Support the Housing Element goal of assisting in the development of new housing that is affordable at all income levels and the policies and actions that support this goal.

G. Support the Housing Element goal of removing and/or mitigating potential governmental constraints to the provision of adequate, affordable housing and the policies and actions that support this goal.

H. Support the guiding principle of the Housing Element that housing in San Carlos supports an economically and socially diverse population.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 5 I. Support the guiding principle of the Housing Element that housing in San Carlos creates and supports vibrant neighborhoods and a cohesive sense of community.

J. Meet the housing needs identified by the Housing Element of the General Plan.

K. Encourage the production of the very low-, low-, and moderate-income units planned for in the Housing Element of the General Plan.

L. Comply with the provisions of Government Code Section 65915 mandating the adoption of a City ordinance that specifies procedures for providing density bonuses and other incentives and concessions.

M. Provide and maintain affordable housing opportunities in the City through an affordable housing program for both ownership and rental housing, and, in furtherance of that goal, include rental affordable housing requirements in this chapter consistent with Government Code Sections 65850(g) and 65850.01.

N. Provide builders with alternatives to construction of below market rate units on the same site as the market rate residential development. Therefore, this chapter includes a menu of options from which a builder may select an alternative to the construction of below market rate units on the same site as the market rate residential development. (Ord. 1566 (Exh. B (part)), 2020: Ord. 1550 § 2 (part), 2019: Ord. 1480 (Exh. C (part)), 2015; Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.010)

18.16.020 Definitions.

As used in this chapter and in Chapter 18.17, the following terms shall have the following meanings:

A. “Administrator” means the Housing Manager of the City or other person designated by the City Manager.

B. “Affordable ownership cost” means a sales price for a below market rate unit, based on a reasonable down payment, that results in a monthly housing cost (including mortgage principal and interest, property taxes, insurance, a reasonable allowance for utilities (pursuant to a schedule provided by the San Mateo County Housing Authority), parking, and homeowners’ association costs, if any) that does not exceed:

1. For very low-income households, one-twelfth of fifty percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty percent.

2. For low-income households, one-twelfth of seventy percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty percent.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 6 3. For moderate-income households, one-twelfth of one hundred ten percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty-five percent.

C. “Affordable rent” means monthly rent, including a reasonable allowance for utilities (pursuant to a schedule provided by the San Mateo County Housing Authority)and, parking, and any separately charged fees for use of the property for a below market rate unit that does not exceed:

1. For very low-income households, one-twelfth of fifty percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty percent.

2. For low-income households, one-twelfth of sixty percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty percent.

D. “Area median income” means the median household income for San Mateo County as published by the State of California pursuant to California Code of Regulations, Title 25, Section 6932, or successor provision.

E. “Assumed household size based on unit size” means a household of one person in a studio unit, two persons in a one-bedroom unit, three persons in a two-bedroom unit, and one additional person for each additional bedroom, unless the requirements of another funding source require an alternate method of calculating assumed household size.

F. “Below market rate housing agreement” means a written agreement bet ween a builder and the City as provided by Section 18.16.060(C).

G. “Below market rate housing plan” means a plan for a residential development submitted by a builder as provided by Section 18.16.060(B).

H. “Below market rate incentives” means incentives provided by the City for below ma rket rate (BMR) units and density bonus BMR units pursuant to Chapter 18.17.

I. “Below market rate (BMR) unit” means a dwelling unit that shall be offered at an affordable rent or affordable ownership cost to moderate-, low- and very low-income households and is required by the City pursuant to Section 18.16.030.

J. “Builder” means any person, firm, partnership, association, joint venture, corporation, or any entity or combination of entities that seeks City approvals for all or part of a residential development.

K. “City” means the City of San Carlos.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 7 L. “Density bonus” is as defined in Chapter 18.17.

M. “Density bonus below market rate (BMR) unit” is as defined in Chapter 18.17.

N. “First approval” means the first discretionary approval to occur with respect to a residential development, or, for residential developments not requiring a discretionary approval, the issuance of a building permit.

O. “Household” means one person living alone or two or more persons sharing residency whose income is considered for housing payments.

P. “In lieu fee” is as defined in Section 18.16.030(C).

Q. “Low-income household” means a household whose annual income does not exceed the qualifying limits set for lower-income households in Section 50079.5 of the California Health and Safety Code.

R. “Market rate unit” means a dwelling unit in a residential development that is not a below market rate unit or a density bonus BMR unit or is not otherwise required by this chapter to be affordable to very low-, low-, or moderate-income households.

S. “Moderate-income household” means a household whose income does not exceed the qualifying limits set for persons and families of low or moderate income in Section 50093 of the California Health and Safety Code.

T. “Off-site below market rate unit” means a below market rate unit that will be built separately or at a different location than the residential development.

U. “On-site below market rate unit” means a below market rate unit that will be built at the same location as the residential development.

V. “Residential development” means any development project requiring any discretionary permit from the City, or a building permit, and which would create one or more additional dwell ing units and/or lots by construction or alteration of structures, or by subdivision of existing lots, or which would add one thousand square feet or more to an existing dwelling unit. A residential development includes dwelling units that are part of a mixed-use development and the conversion of existing dwelling units to community housing subdivision ownership as defined in Chapter 17.48.

W. “Residential ownership development” means any residential development project that includes the creation of one or more residential dwelling units and/or lots that may be sold individually, or that would

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 8 add one thousand square feet or more to an existing dwelling unit that may be sold individually. A residential ownership development also includes the conversion of existing dwelling units to community housing subdivision ownership as defined in Chapter 17.48.

X. “Residential rental development” means any residential development project that creates one or more residential dwelling units that cannot be sold individually, or that would add one thousand square feet or more to an existing dwelling unit that cannot be sold individually.

Y. “Very low-income household” means a household whose income does not exceed the qualifying limits set for very low-income households in Section 50105 of the California Health and Safety Code. (Ord. 1550 § 2 (part), 2019: Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.030)

18.16.030 Below market rate housing requirements.

A. Residential Development. For all residential ownership developments of sevenfive (75) or more dwelling units, at least fifteen twenty percent (1520%) of the total units shall be below market rate units restricted for rent or sale to and occupancy by moderate-, low-, and very low-income households unless the residential development is exempt under Section 18.16.040. For all residential rental developments of seven (7) or more dwelling units, at least fifteen percent (15%) of the total units shall be below market rate units restricted for rent to and occupancy by low and very low-income households unless the residential development is exempt under Section 18.16.040. The number and type of below market rate units required for a particular residential development will be determined at first approval of the residential development in accordance with the provisions of Section 18.16.060. If a change in the residential development design results in a change in the total number of units, the number of below market rate units required will be recalculated to coincide with the final approved project.

1. Residential Ownership Development. At least fifteen twenty percent (1520%) of the total units in a residential ownership development shall be below market rate units, of which ten percent (10%) shall be affordable to moderatelow-income households and five percent (5%) affordable to low-income households unless an alternative is approved as described in Section 18.16.070.

2. Residential Rental Development. At least fifteen percent (15%) of the total units in a residential rental development shall be below market rate units, of which ten percent (10%) shall be affordable to very low-income households and five percent (5%) affordable to low-income households unless an alternative is approved as described in Section 18.16.070. Projects may alternatively, but are not required to, designate fifteen percent (15%) of the units as affordable to very low -income

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 9 households in order to maximize the benefits allowed by the State Density Bonus Law, Government Code Section 65915.

B. Calculation. In determining the number of whole below market rate units required, calculations shall be based on the number of dwelling units in the residential development, excluding any units a bove the otherwise maximum allowable density that are approved pursuant to the State Density Bonus Law, Government Code Section 65915 et seq. Any decimal fraction less than one-half (0.5) shall be rounded down to the nearest whole number, and any decimal fraction of one-half (0.5) or more shall be rounded up to the nearest whole number.

C. In Lieu Fee. Under the circumstances specified in this subsection, the below market rate housing requirements in subsection A of this section may be satisfied by the payment of a fee to the City in lieu of constructing the below market rate units within the residential development.

1. For a residential ownership development of one (1) dwelling unit, or for an addition of one thousand (1,000) square feet or more to an existing dwelling unit that may be sold individually, the builder shall pay an in lieu fee or construct an accessory dwelling unit consistent with Section 18.23.210, Accessory dwelling units/junior accessory dwelling units.

2. For a residential development that creates one (1) additional lot, or two (2) to six (6) rental dwelling units and/or lots, or two (2) to four (4) ownership dwelling units and/or lots, or for a residential development that triggers a decimal fraction of less than one-half (.50), the builder shall pay an in lieu fee for the partial fractional unit requirement or build a below market rate unit affordable to a low-income household.

3. The in lieu fee may be established from time to time by resolution of the City Council or may be determined for a specific residential development through the preparation of an affordability gap analysis that will determine the difference between the affordable sales price or rent and the fair market rate pricevalue for the unit, but in no event shall the in lieu fee exceed the cost of mitigating the impact of market rate units in a residential development on the need for affordable housing in the City.

4. Nothing in this chapter or Chapter 18.17 shall deem or be used to deem the in lieu fee authorized pursuant to this subsection C as an ad hoc exaction or, as a mandated fee required as a condition to developing property. , or as a fee subject to the analysis in Building Industry Association of Central California v. City of Patterson, 171 Cal.App.4th 886 (2009). Any in lieu fee adopted by the City Council is a menu option that may serve as an alternative to the on-site below market rate housing requirements set forth in this chapter.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 10 D. Below Market Rate Units Eligible for State Density Bonus. If a residential development receives a density bonus pursuant to Government Code Section 65915, any density bonus BMR unit and any dedication of property that made the residential development eligible for the density bonus that also satisfies the requirements of this chapter shall be counted as below market rate units pursuant to this chapter. (Ord. 1566 (Exh. B (part)), 2020: Ord. 1550 § 2 (part), 2019: Ord. 1438 § 4 (Exh. A (part)), 2011:

Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.040)

18.16.040 Exemptions to below market rate housing requirements.

The requirements of Section 18.16.030 do not apply to:

A. Residential development of a legal accessory dwelling unit consistent with Section 18.23.210, Accessory dwelling units/junior accessory dwelling units.

B. The reconstruction of any dwelling units that have been destroyed by fire, flood, earthquake or other act of nature; provided, that the reconstruction of the site does not increase the number of legally constructed dwelling units or increase the area of the legally constructed dwelling units b y one thousand (1,000) square feet or more.

C. Additions to existing dwelling units of less than one thousand (1,000) square feet.

D. Residential developments that already have more deed-restricted units that are affordable to moderate-, low- and very low-income households than Section 18.16.030 requires. (Ord. 1566 (Exh. B (part)), 2020: Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.050)

18.16.050 Below market rate unit standards.

Below market rate units built under Section 18.16.030 shall conform to the following standards:

A. Design. Except as otherwise provided in this chapter, and subject to the approval of the Administrator, below market rate units shall be evenly dispersed by floor and general location throughout a residential development and, consistent with Health & Safety Code Section 17929, may not be isolated to a specific floor or area on a specific floor and must have the same access to the common entrances to a structure as the market-rate units. Below market rate units may have different interior finishes and features than market rate units in the same residential development, so long as the finishes and features are durable, of good quality, compatible with the market rate units, and consistent with c ontemporary standards for new housing. Below market rate units may must in aggregate be no smaller in aggregate average size than market rate units in the same residential development, so long as and the number of

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 11 bedrooms in below market rate units shall be in the same proportion as in the total number of units in the residential development.

B. Timing. All below market rate units shall be constructed and occupied concurrently with or prior to the construction and occupancy of market rate units, and in phased residential developments, below market rate units may be constructed and occupied in proportion to the number of units in each phase of the residential development, unless an alternative phasing plan is approved as part of the below market rate housing plan for the residential development.

C. Duration of Affordability Requirement. Below market rate units produced under this chapter and Chapter 18.17 shall be legally restricted to occupancy by households of the income levels for which the units were designated in perpetuity, for a period of forty-five years for below market rate units offered for sale, and for a period of fifty-five years for below market rate units offered for rent. (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.060) D. Parking. Below market rate units must be provided parking spaces at a ratio equivalent to the distribution of parking spaces among market rate units for an equivalent bedroom size (for instance, if 1.5 parking spaces on average are provided for each two-bedroom market rate unit, then the two-bedroom below market rate units must be provided 1.5 parking spaces on average). Any fractional result must be rounded up. For residential ownership developments, any additional cost for the parking spaces must be included in calculating the affordable ownership cost for the below market rate units. For residential rental developments, any additional cost for the parking spaces must be included in calculating the affordable rent for the below market rate units.

18.16.060 Compliance procedures.

A. General. Approval of a below market rate housing plan and recordation of an approved below market rate housing agreement prior to the recordation of any final or parcel map, or, if no final or parcel map is required, prior to issuance of any building permit, is a condition of the first approval of any residential development to which Section 18.16.030 applies. This section does not apply to exempt projects or to residential developments where the requirements of Section 18.16.030 are satisfied by payment of a fee under Section 18.16.030(C).

B. Below Market Rate Housing Plan. The decision-making body for the first approval (either the Planning Commission or the City Council) shall approve, conditionally approve or reject the below market rate housing plan. No application for a first approval for a residential development to which Section 18.16.030 applies shall be deemed complete until a below market rate housing plan, in a form

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 12 satisfactory to the Administrator, is deemed complete by the Administrator. The below market rate housing plan shall include:

1. The location, structure (attached, semi-attached, or detached), proposed tenure (for sale or rental), number of bedrooms, and size of the proposed market rate and below market rate units and the basis for calculating the number of below market rate units;

2. A floor or site plan depicting the location of the market rate and below market rate units and the location of the common entrances;

3. The income levels to which each below market rate unit will be made affordable;

4. The same information for any below market rate units provided to meet other requirements of state law, including but not limited to density bonus law, Government Code Section 65915; streamlined approval (SB 35; Government Code section 65913.4); or the Housing Crisi s Act of 2019 (Government Code Section 66300).

5. For a phased residential development, a phasing plan that provides for the timely development of the number of below market rate units proportionate to each proposed phase of development, or with an alternative phasing plan;

65. A description of any below market rate incentive requested pursuant to Chapter 18.17;

76. Any alternative means designated in Section 18.16.070(A) proposed for the residential development, along with information necessary to support the findings required by Section 18.16.070(B) for approval of such alternatives;

87. Builder’s agreement to conform to the provisions of this chapter, including but not limited to the provisions of Sections 18.16.080 through 18.16.100; and

98. Any other information reasonably requested by the Administrator to assist with evaluation of the below market rate housing plan under the standards of this chapter.

C. Below Market Rate Housing Agreement. The forms of the below market rate housing agreement and any resale and rental restrictions, deeds of trust, options to purchase, and other documents authorized by this subsection, and any change in the form of any such document which materially alters any policy in the document, shall be approved by the Administrator and the City Attorney or his or her designee prior to being executed with respect to any residential development prior to the recordation of any final or parcel map, or, if no final or parcel map is required, prior to issuance of any building permit. The form of the

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 13 below market rate housing agreement will vary, depending on the manner in which the provisions of this chapter are satisfied for a particular development. All below market rate housing agreements s hall include, at minimum, the following:

1. Description of the residential development, including whether the below market rate units will be rented or owner-occupied;

2. The number, size, number of bedrooms, and location of all below market rate units;

3. Below market rate incentives granted by the City, if any, pursuant to Chapter 18.17;

4. Provisions and/or documents for resale restrictions, deeds of trust, options to purchase, rental restrictions, or other documents as appropriate;

5. Provisions for monitoring the ongoing affordability of the units, and the process for qualifying prospective resident households for income eligibility;

6. Formula for calculating affordable rent and/or affordable ownership cost and the proposed initial sales price for the below market rate units and, any density bonus BMR units, and any very low or low income housing units required to meet any other requirements of state law, including but not limited to density bonus law, Government Code Section 65915; streamlined approval (SB 35; Government Code section 65913.4); or the Housing Crisis Act of 2019 (Government Code Section 66300),as applicable;

7. Builder’s agreement to conform to the provisions of this chapter, including but not limited to the provisions of Sections 18.16.080 through 18.16.100; and

8. Any additional obligations relevant to the compliance with this chapter.

If a builder chooses to satisfy all or a portion of the below market rate requirement with rental units, as permitted by Government Code Section 65589.8, then the below market rate housing agreement shall include the builder’s agreement to the limitations on rents and applicable terms and conditions required by Section 18.16.030(C).

D. Recording of Agreement. Prior to the recordation of any final or parcel map for a residential development, or, if no final or parcel map is required, prior to issuance of any building permit for a residential development, below market rate housing agreements that are approved and fully executed shall be recorded against residential developments containing below market rate units. Additional rental or resale restrictions, deeds of trust, options to purchase, and/or other documents acceptable to the

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 14 Administrator shall also be recorded at the time of sale against owner-occupied below market rate units.

In cases where the requirements of this chapter are satisfied through the development of off -site below market rate units, the below market rate housing agreement shall simultaneously be recorded against the property where the off-site below market rate units are to be developed.

E. Amendments. Modifications to the below market rate housing plan shall be considered a change in the approved conditions of approval and processed in the same manner as the origina l below market rate housing plan. (Ord. 1550 § 2 (part), 2019; Ord. 1480 (Exh. C (part)), 2015; Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.070)

18.16.070 Alternatives.

A. Builder Proposal. A builder may propose an alternative means of compliance in a below market rate housing plan required by Section 18.16.060(B) according to the following provisions. The builder may also partner with a nonprofit affordable housing provider to meet its below market rate housing obligations through one of the alternatives set forth in this section.

1. Increase in Total Number of Below Market Rate Unit Bedrooms. The builder may propose a plan that provides larger units and increases the total number of bedrooms that would have otherwise been provided under this chapter, even if fewer total units are produced.

12. Provision of a Greater Level of Affordability. The builder may propose a greater level of affordability than required under this chapter and reduce the total number of units otherwise required.

23. Off-Site Construction. Below market rate units may be proposed off-site within the City limits if it can be demonstrated that the proposal meets all of the following conditions:
a. Tthe off-site construction proposal would result in a minimum of ten percent more total below market rate units than required by this chapter. and if b. Tthe below market rate units will be located in an area where, based on the availability of affordable housing, the Administrator decision-making body finds that the need for such units is greater than the need in the area of the proposed development. c. The off-site location is suitable for the proposed below market rate housing, consistent with any adopted guidelines and the housing element, and will not tend to cause residential segregation or concentrations of poverty.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 15 d. If the builder proposes to provide rental off-site below market rate units in place of ownership on- site below market rate units, the rental off-site below market rate units shall meet the affordability and other requirements specified in Section 18.16.030(C). e. Off-site below market rate units shall meet or exceed minimum quality standards specified in conditions of approval and may include any combination of new dwelling units, new dwelling units created in existing structures, or the preservation of existing affordable units at risk of loss or by conversion of existing market rate units to below market rate units if the preservation or conversion of these units is consistent with Government Code Section 65583.1 and allows the City to use the preserved or converted units to help meet its regional housing needs allocation.

The following information, to the satisfaction of the Administrator, is required for submittal of a proposal for off-site below market rate units:
a. If the off-site below market rate units will not be constructed concurrently with the market rate units, the builder shall specify the security to be provided to the City to ensure that the below market rate units will be constructed in a timely manner, including evidence of ownership or control of any sites proposed for the below market rate units, to the satisfaction of the Administrator, and clear and convincing evidence that financing has been secured for the off-site below market rate units.
b. For preservation of existing affordable units at risk of loss or conversion of existing market rate units to below market rate units:
i. Existing rent or appraised value of each unit on the property to be converted, proposed rents or sales prices after conversion or preservation, and any existing rent limits, resale price restrictions, or other affordability restrictions imposed by any public agency, nonprofit agency, land trust, or other body.
ii. Size of households occupying each unit on the property to be converted, vacancy rates for each month during the past two years, and existing tenant incomes. iii. A property inspection report prepared by a certified housing inspector and a termite report, both prepared no more than sixty days before the filing of the application. The property inspection report shall include a full examination of all common and private areas within the existing dwelling units for compliance with applicable building codes.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 16 iv. Plans and a written description of rehabilitation to be completed, including correction of all code violations and completion of all termite repairs described in the property inspection report and termite report; cost of rehabilitation; and the appraised value of the property, including land, buildings, and all other improvements, after rehabilitation.
v. Description of benefits to be offered existing tenants, including but not limited to right of first refusal to remain in the unit, and required relocation assistance for existing tenants.
vi. Evidence that the proposal complies with the provisions of Government Code Section 65583.1 and that the City may utilize the units to help meet its regional housing needs allocation.

34. Land Dedication. Below market rate units may be proposed off-site within the City limits if the proposal meets all of the following conditions:
a. The land dedication proposal would result in a minimum of ten percent more total below market rate units than required by this chapter.
b. The dedicated land is located either on the site of the housing development or in an area where, based on the availability of affordable housing, the decision-making body finds that the need for such units is greater than the need in the area of the proposed development. c. The dedicated land is suitable for the proposed below market rate housing, consistent with any adopted guidelines and the housing element, and will not tend to cause residential segregation or concentrations of poverty.
d. The affordable housing to be built on the dedicated land shall meet or exceed minimum quality standards specified in this chapter.

The builder shall specify the security to be provided to the City to ensure that the below market rate units will be constructed on the dedicated land in a timely manner, including evidence of ownership or control of the sites to be dedicated, to the satisfaction of the Administrator, and clear and convincing evidence that financing has been secured for the construction of the below market rate units on the dedicated land. Prior to issuance of any building permit for the residential development, the property shall either be dedicated to the City or to the developer of the below market rate units on the dedicated land, as determined by the City.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 17 4. Preservation of Historically Significant Structures and Resources. Adjustments may be made to the required number and affordability level of the below market units based on the economics associated with preservation of historically significant structures and resources as identified under guidelines as set forth by the California Environmental Quality Act (CEQA).

5. Rental Units in Place of Ownership Units. The builder may propose rental on -site below market rate units in a residential ownership development rather than sell below market rate units. If the builder proposes this alternative, then at least fifteen percent of the total units (excluding any units approved beyond the otherwise maximum allowable density pursuant to the State Density Bonus Law) shall be below market rate units which meet the standards set forth in Section 18.16.030 for residential rental developments. of which five percent shall be affordable to low-income households and ten percent affordable to very low-income households.

6. Combination. The decision-making body may accept any combination of the above options.

B. Findings. The decision-making body for the first approval may approve, conditionally approve or reject any alternative proposed by a builder as part of a below market rate housing plan. Any approval or conditional approval shall be based on the following finding:

1. That the purposes of this chapter would be better served by implementation of the proposed alternative(s) and that the proposal meets the greatest community needs at the time the alternative is reviewed. As one of the factors determining whether the purposes of this chapter would be better served under the proposed alternative, the decision-making body should shall consider whether implementation of an alternative would overly concentrate below market rate units within any specific area cause or exacerbate racial segregation and, if so, shall reject the alternative unless the concentration of below market rate units is offset by other identified benefits that flow from implementation of the alternative at issue. (Ord. 1550 § 2 (part), 2019; Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.080)

18.16.080 Eligibility for below market rate units (owner-occupied and rental units).

A. General Eligibility. If the City or its designee maintains a list of eligible households, initial and subsequent occupants will be selected first from the list of eligible households, to the maximum extent possible, in accordance with any rules approved by the Administrator.

B. Preferences. Preferences will be given to those households where at least one member in the household lives or works in San Carlos, including part-time and household workers, or works for a public agency, such as a school district or fire district, serving residents living in the City of San Carlos, except for those households deemed ineligible due to conflict of interest listed in subsection C of this section.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 18 C. Conflict of Interest. The following individuals are ineligible to purchase or rent a below market rate unit as specified below:

1. Elected City Council officials and all Planning Commissioners (including their spouses and dependents);

2. All City staff members (including their spouses and dependents) who participated in the approval process for the residential development or who establish policy for City housing programs;

3. The builder and its officers and employees (and their spouses and dependents); and

4. The project or land owner of the residential development and its off icers and employees (and their spouses and dependents).

D. Occupancy. Any household which occupies a rental below market rate unit or purchases a below market rate unit shall occupy that unit as its principal residence and shall not lease or sublease to a different party. (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.100)

18.16.090 Owner-occupied units.

A. Initial Sales Price for Below Market Rate Units. The initial sales price of a below market rate unit shall be set by the City at the time a building permit is issued for the below market rate unit so that the eligible household will pay an affordable ownership cost. The initial sales price shall be based on the builder’s estimate of homeowners’ association dues, if any, the City’s assumptions for interest rates and other factors, and the formula for calculating sales prices contained in the below market rate housing agreement. The City shall provide the builder with an estimate of the initial sales price for the below market rate units at an earlier date upon written request by the builder. After the building permit is issued, the initial sales price may be adjusted by the City due to changes in market factors upon written request by the builder no less than ninety days prior to marketing of the below market rate units. In no case will the initial sales price be adjusted below the initial sales price calculated when the building permit was issued.

B. Certification of Eligibility. The income of each household proposed to purchase a below market rate unit shall be certified to the City or the City’s designee prior to the sale of a below market rate unit. Each household shall provide written verification of income, including but not limited to such documents as income tax returns for the previous calendar year, W-2 statements, and pay stubs. Income verification shall be submitted on a form approved by the City.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 19 C. Initial Sales Deed Restrictions. Deed restrictions provided by the City and recorded against title to the below market rate unit shall be required as a condition of sale for all owner-occupied below market rate units and shall include, but are not limited to, the City’s purchase option, resale restrictions, and procedures and policies regarding changes in title to ensure that owner-occupied below market rate units remain affordable for not less than forty-five years in perpetuity. (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.110)

18.16.100 Rental units.

A. Initial Rents for Below Market Rate Units. The initial rent of below market rate units shall be set by the City at least thirty days prior to marketing of the below market rate units so that the eligible households will pay an affordable rent. The initial rent shall be based on a schedule provided by the San Mateo County Housing Authority the City’s assumptions for utility costs and the formula for calculating rents contained in the below market rate housing agreement. The City shall provide the builder with an estimate of the initial rent for the below market rate units at an earlier date upon written request by the builder.

B. Selection of Tenants. Rental units will be offered to eligible households at an affordable rent. If no eligible households are identified by the City pursuant to Section 18.16.080, the owners of rental below market rate units shall fill vacant units by selecting income-eligible households from the San Mateo County Office of Housing Section 8 Housing Choice Voucher program or similar program. If no eligible households are identified from the County program or similar program, owners may fill vacant units through their own selection process; provided, that they publish notice of the availability of below market rate units according to guidelines established by the Administrator.

C. Certification of Eligibility. The owner of rental below market rate units shall certify each tenant household’s income to the City or City’s designee at the time of initial rental and annually thereafter. The owner shall obtain and review documents from each tenant household that pro vide written verification of income, including but not limited to such documents as income tax returns for the previous calendar year, W-2 statements, and pay stubs. Income verification shall be submitted on a form approved by the City.

D. Nondiscrimination. When selecting tenants, the owners of below market rate units shall follow all fair - housing laws, rules, regulations, and guidelines. The owner shall apply the same rental terms and conditions to tenants of below market rate units as are applied to all other tenants, except as required to comply with this chapter (for example, rent levels and income requirements) or with other applicable government subsidy programs.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 20 E. Move-In Costs. Total deposits, including security deposits, required of households occupying a below market rate unit shall be limited to first and last month’s rent plus a cleaning deposit not to exceed one month’s rent.

F. Annual Report. The owner shall submit an annual report summarizing the occupancy of each below market rate unit for the year, demonstrating the continuing income eligibility of each tenant, and the rent charged for each below market rate unit. The Administrator may require additional information to confirm household income and rents charged for the unit if he or she deems it necessary.

G. Periodic Audit. The City maintains the right to periodically audit the information supplied to the City for the annual report if deemed necessary to ensure compliance with this chapter. In addition, owners of below market rate units shall cooperate with any audits conducted by the City, State agencies, Federal agencies, or their designees.

H. Rent Regulatory Agreements. A rent regulatory agreement provided by the City shall be recorded against the any residential rental development prior to final inspection or issuance of any certificate of occupancy for any dwelling unit in the residential development. The rent regulatory agreement shall include the developer’s agreement to rent the below market rate units at affordable rents for not less than fifty-five years in perpetuity. The rent regulatory agreement shall include, but not be limited to, the limitations on rents required by this section, provisions for selection of tenants and tenant eligibility, provisions for nondiscrimination and monitoring, and other provisions required to ensure compliance with this chapter.

I. Changes in Tenant Income. If, after moving into a below market rate unit, a tenant’s household income exceeds the limit for that unit, the following shall apply:

1. If the tenant’s income does not exceed the income limits of other below market rate units in the residential development, the owner may, at the owner’s option, allow the tenant to remain in the original unit and re-designate the unit as affordable to households of a higher income level, as long as the next vacant unit is redesignated for the income category previously applicable to the tenant’s household. Alternatively, if a below market rate unit meeting the tenant’s revised income threshol d becomes available within six months and the tenant meets the income eligibility for that unit, the owner shall allow the tenant to apply for that unit.

2. If there are no units designated for a higher income category within the residential development that may be substituted for the original unit, the owner may raise the tenant’s monthly rent to an amount, net of utilities, that is the lesser of rent for a comparable market rate unit in the residential development or one-twelfth of thirty percent of the tenant’s household income. Upon vacancy by

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 21 the tenant, the unit must be rented to a household in the income category previously applicable to the unit.

3. If the tenant’s income exceeds the income designated for all below market rate units in the residential development, the tenant shall be given six months’ notice to vacate the unit. If within those six months another unit in the residential development is vacated, the owner may, at the owner’s option, allow the tenant to remain in the original unit, increase the rent to that for a comparable market rate unit in the residential development, and designate the newly vacated unit as a below market rate unit affordable at the income level previously applicable to the unit converted to market rate. The newly vacated unit shall be comparable in size (for example, number of bedrooms, bathrooms, square footage, etc.) to the original unit. (Ord. 1480 (Exh. C (part)), 2015; Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004.

Formerly 18.200.120)

18.16.110 Below market rate fund.

A. Trust Fund. A fund for the deposit of fees established under this and similar prior municipal codes exists as Fund 29 (the “fund”). This fund shall receive all fees contributed under this chapter and may also receive monies from other sources.

B. Purpose and Limitations. Monies deposited in the fund shall be used to increase and improve the supply of housing affordable to moderate-, low-, very low-, and extremely low-income households. Monies may also be used to cover reasonable administrative or related expenses associated with the administration of this chapter.

C. Administration. The fund shall be administered by the Administrator, who may develop procedures to implement the purposes of the fund consistent with the requirements of this chapter and subject to any adopted budget of the City.

D. Expenditures. Fund monies shall be used in accordance with the City’s Housing Element, or subsequent plans adopted by the City Council to maintain or increase the quantity, quality, and variety of affordable housing units or assist other governmental entities, private organizations or individuals to do so. Permissible uses include, but are not limited to, land acquisition, debt service, p arcel assemblage, gap financing, housing rehabilitation, grants, unit acquisition, new construction, and other pursuits associated with providing affordable housing. The fund may be used for the benefit of both rental and owner-occupied housing. (Ord. 1480 (Exh. C (part)), 2015: Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.130)

18.16.120 Periodic review and enforcement.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 22 A. Periodic Review. It is the intent of the City Council to review the provisions of this chapter concurrently with the review of the City’s Housing Element, including provisions for income targeting, funding priorities, fees, and other provisions, to ensure that such provisions are economically feasible and are designed to serve the community’s highest priorities for the provision of affordable housing.

B. Penalty for Violation. It shall be a misdemeanor to violate any provision of this chapter. Without limiting the generality of the foregoing, it shall also be a misdemeanor for any person to sell or rent to another person a below market rate unit or density bonus BMR unit at a price or rent exceeding the maximum allowed under this chapter or Chapter 18.17 or to sell or rent a below market rate unit or density bonus BMR unit to a household not qualified under this chapter. It shall further be a misdemeanor for any person to provide false or materially incomplete information to the City or to a seller or lessor of a below market rate unit or density bonus BMR unit to obtain occupancy of housing for which he or she is not eligible.

C. Legal Action. The City may institute any appropriate legal actions or proceeding s necessary to ensure compliance with this chapter, including:

1. Actions to revoke, deny or suspend any permit, including a building permit, certificate of occupancy, or discretionary approval;

2. Actions to recover from any violator of this chapter civil fines, restitution to prevent unjust enrichment from a violation of this chapter, and/or enforcement costs, including attorneys’ fees;

3. Eviction or foreclosure; and

4. Any other appropriate action for injunctive relief or damages. Failure of any official or agency to fulfill the requirements of this chapter shall not excuse any person, owner, household or other party from the requirements of this chapter. (Ord. 1480 (Exh. C (part)), 2015: Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.140)

18.16.130 Waivers of affordable housing requirements.

A. Requests for waivers shall be made concurrent with application submittal. As part of an application for the first approval of a residential development, a builder may request that the requirements of this chapter be reduced, adjusted, or waived based upon a showing that applying the requirements of this chapter would result in an unconstitutional taking of property or would result in any other unconstitutional result. Any such request shall be submitted concurrently with the below market rate housing plan required by this chapter. The builder shall set forth in detail the factual and legal basis for the claim, including all supporting technical documentation, and shall bear the burden of presenting the requisite evidence to

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 23 demonstrate the alleged unconstitutional result. The City may assume each of the following when applicable:

1. The builder will benefit from the incentives set forth in the municipal code; and

2. If required to provide below market rate units, the builder will provide the most economical affordable housing units feasible in terms of financing, construction, design, location and tenure.

B. The City Council, based upon legal advice provided by or at the behest of the City Attorney, may approve a reduction, adjustment, or waiver if the Council determines that applying the requirements of this chapter would effectuate an unconstitutional taking of property or otherwise have an unconstitutional application to the property. The reduction, adjustment, or waiver may be approved only to the extent necessary to avoid an unconstitutional result after adoption of written findings, based on legal analysis and the evidence. If a reduction, adjustment, or waiver is granted, any change in the residential development shall invalidate the reduction, adjustment, or waiver, and a new application shall be required for a reduction, adjustment, or waiver. (Ord. 1480 (Exh. C (part)), 2015; Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010. Formerly 18.200.150)

Chapter 18.17

AFFORDABLE HOUSING INCENTIVES

18.17.010 Purpose.

The purpose of this chapter is to provide procedures for granting incentives for the construction of affordable housing to encourage the production of affordable housing and to achieve the following additional goals:

A. Housing Element Goals and Policies. To implement goals and policies contained in the Housing Element providing for incentives for the construction of affordable housing.

B. Compliance with State Law. To comply with the provisions of Government Code Section 65915 et seq. (“State Density Bonus Law”), which mandates the adoption of a City ordinance specifying procedures for providing the density bonuses and other incentives and concessions required by th ose at sections. (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 4 (Exh. A (part)), 2010. Formerly 18.204.010)

18.17.020 Definitions.

Terms defined in Section 18.16.020 shall have the same meaning in this chapter. In addition, the following terms shall have the following meanings when used in this chapter:

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 24 A. “Bonus units” means dwelling units allowed pursuant to Section 18.17.030(A) or Section 18.17.040 that exceed the otherwise allowable maximum gross residential density for a residential housing development.

B. “Concessions and incentives” means regulatory concessions and incentives as defined by Government Code Section 65915(k) and as listed in Section 18.17.050.

C. “Density bonus” means a density increase over the otherwise allowable maximum gross residential density for a residential housing development, pursuant to Section 18.17.030(A) or Section 18.17.040.

D. “Density bonus below market rate (BMR) unit” means a dwelling unit that is not a below market rate unit that is required by Section 18.17.040; is offered at an affordable rent or affordable ownership cost to moderate-, low- or very low-income households; and qualifies a residential housing development for a density bonus pursuant to Section 18.17.040.

E. “Development standard” means a site or construction condition that applies to a residential housing development pursuant to any ordinance, General Plan element, specific plan, or other local condition, law, policy, resolution, or regulation. A “site and construction condition” is a development regulation or law that specifies the physical development of a site and buildings on the site in a residential housing development.

F. “Maximum allowable gross residential density” means the maximum number of dwelling units permitted in a residential housing development by the City’s Zoning Ordinance and by the Land Use Element of the General Plan on the date that the application for the residential housing development is deemed complete submitted, excluding any density bonus. If the maximum density allowed by the Zoning Ordinance is inconsistent with the density allowed by the Land Use Element of the General Plan, the Land Use Element density shall prevail.

G. “Senior citizen housing development” means a residential housing development with at least thirty- five dwelling units, meeting the definition of a senior citizen housing development set forth in California Civil Code Section 51.3 or a mobile home park that limits residency based on age requirements pursuant to Section 798.76 or 799.5 of the Civil Code. (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 4 (Exh. A (part)), 2010. Formerly 18.204.020)

18.17.030 City incentives for below market rate units.

The incentives provided by this section are available to residential housing developments that provide on- site below market rate units in compliance with Chapter 18.16. Residential Housing developments which have been granted a density bonus pursuant to Section 18.17.040 are not eligible for the City density

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 25 bonus described in subsection A of this section but may be granted another incentive included in this section as a concession or incentive granted pursuant to Section 18.17.050.

A. City Density Bonus.

1. Bonus for Owner-Occupied Units: Upon the discretionary issuance of a conditional use permit by the Planning Commission, residential owner-occupied developments with one or more on-site below market rate units that are affordable to low-income households, or to a lower income category, may be granted one additional unit for each unit affordable to low -income households or to a lower income category. This density bonus shall not apply to single-family residential developments and is an alternative to density bonuses allowed under California Government Code Section 65915 and Section 18.17.040.

2. Bonus for Rental Units: Upon the discretionary issuance of a conditional use permit by the Planning Commission, residential rental developments with one or more on-site below market rate units that are affordable to low-income households may be granted two additional units for each unit affordable to low - income households. Residential rental developments with one or more on-site below market rate units that are affordable to very low-income households, or to a lower income category, may be granted four additional units for each unit affordable to very low-income households or to a lower income category.

This density bonus shall not apply to single-family residential developments and is an alternative to density bonuses allowed under California Government Code Section 65915 and Section 18.17.040.B. Modified Development Standard Calculations. Bonus unit(s) approved under the density bonus incentive described in subsection A of this section shall be exempted from floor area ratio and density requirements. In addition, the bonus unit(s) will not be counted in determining the required number of below market rate units.

C. Flexible Parking Standards. Residential developments with one or more on-site below market rate units shall be allowed limited reductions in the parking requirements related to any dwelling units or allowed limited use of tandem and/or shared parking arrangements or allowed a combination of these modified parking standards.

D. Flexible Setback Allowance. Residential developments with one or more on -site below market rate units may be allowed limited reductions in the minimum setback requirements if the following findings are made through the design review process:

1. That the proposed alternative design at the proposed location will not be detrimental or injurious to improvements in the vicinity and will not be detrimental to the public health, peace, safety, comfort, general welfare or convenience; and

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 26 2. The proposed alternative design shall not significantly reduce the privacy of the adjoining property owners or significantly reduce sunlight into adjoining properties.

E. Permit Streamlining. In certain zoning districts, the requirement of a conditional use permit for dwelling units above the ground floor may be eliminated for residential developments with one or more on-site below market rate units.

F. Financial Assistance. To the extent budgeted by the City Council and otherwise available, financial assistance from the City or from sources as may be available to the City may be available to the builder in the form of loans or grants for the below market rate housing component of the residential development.

The builder shall be responsible for complying with all requirements associated with the particular funding source(s), including any requirements imposed by the State for payment of prevailing wages. Rental residential developments that offer the deepest affordability and which lack alternative fund ing sources shall be given the highest priority for financial assistance, in particular, rental residential developments affordable to very low- and low-income households.

G. Below Market Rate Housing Plan. All requests for City incentives provided purs uant to this section shall be submitted with the below market rate housing plan required by Section 18.16.060(B). The builder shall include the following additional information in the below market rate housing plan:

1. A site plan depicting the number and location of all market rate, below market rate and bonus units.

2. A calculation of the maximum number of dwelling units permitted by the Cit y’s Zoning Ordinance and General Plan for the residential development, excluding any density bonus.

3. Description of any City incentives requested pursuant to this section. (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 4 (Exh. A (part)), 2010. Formerly 18.204.030)

18.17.040 State mandated density bonuses.

A. Eligibility for Density Bonus. A “housing development” as defined in State Density Bonus Law shall be eligible for a density bonus and other regulatory incentives that are provided by State D ensity Bonus Law when the builder seeks and agrees to provide affordable and other types of housing in the threshold amounts specified in State Density Bonus Law. A “housing development” includes only the residential component of a mixed-use project.

State law (Government Code Section 65915) provides that a residential development resulting in a net increase of at least five dwelling units is eligible for a density bonus as follows:

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 27 1. Very Low- and Lower-Income Housing and Senior Housing. A residential development is eligible for a twenty percent density bonus if the builder seeks and agrees to construct at least one of the following:
a. Ten percent of the total units as density bonus BMR units affordable to low -income households at an affordable rent or affordable ownership cost; or
b. Five percent of the total units as density bonus BMR units affordable to very low -income households at an affordable rent or affordable ownership cost; or
c. A senior citizen housing development.

2. Moderate-Income Housing. A residential development is eligible for a five percent density bonus if the builder seeks and agrees to construct ten percent of the total units as for-sale density bonus BMR units affordable to moderate-income households, if the residential development also meets all of the following additional criteria:
a. The residential development is a common interest development as defined by Section 1351 of the California Civil Code;
b. All of the dwelling units in the residential development are offered to the public for purchase; and c. The density bonus BMR units are offered for sale at affordable ownership cost.

3. Additional Density Bonus. The density bonus for which the residential development is eligible shall increase if the percentage of very low-, low-, and moderate-income density bonus BMR units exceeds the base percentage established in subsections (A)(1) and (A)(2) of this section, as follows:
a. Very Low-Income Units. For each one percent increase above five percent in the pe rcentage of density bonus BMR units affordable to very low-income households, the density bonus shall be increased by two and one-half percent up to a maximum of thirty-five percent. b. Low-Income Units. For each one percent increase above ten percent in the percentage of density bonus BMR units affordable to low-income households, the density bonus shall be increased by one and one-half percent up to a maximum of thirty-five percent. c. Moderate-Income For-Sale Units. For each one percent increase above five percent in the percentage of for-sale density bonus BMR units affordable to moderate-income households, the density bonus shall be increased by one percent up to a maximum of thirty-five percent.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 28 4. Below Market Rate Units Not Eligible for State Density Bonus. All density bonus BMR units qualifying a residential development for a density bonus pursuant to this section must be provided in addition to the below market rate units required by Section 18.16.030.

The following table summarizes available State density bonuses:

TABLE 18.17.040: STATE MANDATED DENSITY BONUS SUMMARY
Income Category
Minimum%
Density
Bonus
BMR Units
Bonus
Granted
Additional
Bonus for
Each 1%
Increase in
Density
Bonus BMR
Units
% Density
Bonus
BMR Units
Required
for
Maximum
35% Bonus
Very Low-Income 5% 20% 2.5% 11%
Low-Income 10% 20% 1.5% 20%
Moderate-Income (for-sale common
interest development only)
10% 5% 1% 40%
Allowable Number of
Incentive(s)/Concession(s)
100% 20% — —
B. State Mandated Density Bonus for Land Donation, Child Care Facility, or Condominium Conversion.

1. A residential development may be eligible for a density bonus for land donation pursuant to the requirements set forth in Government Code Section 65915(g).

2. A residential development that contains a child care facility as defined in Government Code Section 65915(h) may be eligible for an additional density bonus, concession, or incentive pursuant to the requirements set forth in Section 65915(h).

3. Condominium conversions may be eligible for a density bonus, concession, or incentive pursuant to the requirements set forth in Government Code Section 65915.5.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 29 BC. Calculation of State Mandated Density Bonus.

1. The amount of density bonus to which a housing development is entitled shall be as specified in State Density Bonus Law. Each residential housing development is entitled to only one density bonus, which may be selected based on the percentage of either density bonus BMR units affordable to very low-income households, low-income households, or moderate-income households, or the residential development’s status as a senior citizen housing development on the basis of only one category, as described in the subparagraphs of Government Code Section 65915(b)(1). Density bonuses from more than one category may not be combined.

2. When calculating the number of permitted bonus units, any calculations resulting in fractional units shall be rounded to the next larger whole number, including base density and bonus density.

3. The bonus units shall not be included when determining the number of density bonus BMR units required to qualify for a density bonus. When calculating the required number of density bonus BMR units, any calculations resulting in fractional units shall be rounded to the next larger integer.

4. The builder may request a lesser density bonus than the residential housing development is entitled to, but no reduction will be permitted in the minimum percentages of required density bonus BMR units pursuant to subsection A of this section State Density Bonus Law. Regardless of the number of density bonus BMR units, no residential housing development may be entitled to a density bonus of more than that authorized by State Density Bonus Law. than thirty-five percent. (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 4 (Exh. A (part)), 2010. Formerly 18.204.040)

18.17.050 State mandated concessions and incentives, parking reductions, and waivers.

A. Eligibility for Concessions and Incentives. A builder may request concessions and incentives pursuant to this section only when the builder is eligible for and also seeks and receives a State density bonus pursuant to Section 18.17.040. The number of incentives that may be requested shall be based upon the number the applicant is entitled to pursuant to State Density Bonus Law. State law (Government Code Section 65915) provides that a residential development is eligible for concessions and incentives as follows:

1. One concession or incentive for residential developments that include at least ten percent of the total units as density bonus BMR units affordable to low-income households, at least five percent of the total units as density bonus BMR units affordable to very low-income households, or at least ten percent of the total units in a common interest development as density bonus BMR units affordable to moderate-income households.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 30 2. Two concessions or incentives for residential developments th at include at least twenty percent of the total units as density bonus BMR units affordable to low-income households, at least ten percent of the total units as density bonus BMR units affordable to very low-income households, or at least twenty percent of the total units in a common interest development as density bonus BMR units affordable to moderate-income households.

3. Three concessions or incentives for residential developments that include at least thirty percent of the total units as density bonus BMR units affordable to low-income households, at least fifteen percent of the total units as density bonus BMR units affordable to very low-income households, or at least thirty percent of the total units in a common interest development as density bon us BMR units affordable to moderate-income households.

The following table summarizes requirements for incentives and concessions:

TABLE 18.17.050: REQUIREMENTS TO QUALIFY FOR STATE MANDATED

INCENTIVES/CONCESSIONS
Income Category
Percentage of Density
Bonus BMR Units to
Quality for Incentives
Very Low-Income 5% 10% 15%
Low-Income 10% 20% 30%
Moderate-Income (for-sale common interest
development only)
10% 20% 30%
Allowable Number of Incentive(s)/Concession(s) 1 2 3
Notes:

A. A concession or incentive may be requested only if an application is also made for a density bonus pursuant to Section 18.17.040.

B. Concessions or incentives may be selected from only one category (very low, low, or moderate).

C. No concessions or incentives are available for land donation.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 31 D. Condominium conversions and day care centers may have one concession or a density bonus at the City’s option, but not both.

B. Definition of Concession or Incentive. For the purposes of this section, “concession” or “incentive” means the following:

1. A reduction in development standards or architectural design requirements which exceed the minimum building standards approved by the State Building Standards Commission in compliance with State law (Health and Safety Code Section 18901 et seq.), including, but not limited to, setback, coverage, and/or parking requirements, which result in identifiable, financially sufficient, and actual cost reductions, based upon appropriate financial analysis and documentation if required by this section.

2. Approval of mixed-use development in conjunction with the proposed residential development if nonresidential land uses will reduce the cost of the residential development, and the nonresidential land uses are compatible with the residential development and existing or planned surrounding development.

3. Other regulatory incentives or concessions proposed by the builder or the City that will result in identifiable, financially sufficient, and actual cost reductions, and based upon appropriate financial analysis and documentation if required by this section.

BC. Concessions Not Requiring Financial Pro Forma Evidence of Cost Reduction from Applicant. The following concessions and incentives shall be available to the builder without any requirement that the builder submit a pro forma reasonable documentation to the City demonstrating that the requested concession or incentive results in identifiable financially sufficient, and actual cost reductions:

1. A reduction in the usable open space requirement;

2. An increase in the maximum lot coverage requirement;

3. A reduction in minimum lot dimensions;

4. A reduction in minimum distance between buildings;

5. A reduction in landscaping area requirements;

6. Deferral until occupancy of development impact fees;

7. Any of the City incentives listed in Section 18.17.030(A) through (E), inclusive.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 32 CD. Concessions Requiring Financial Pro Forma Evidence of Cost Reduction from Applicant. All other concessions and incentives shall require the builder to demonstrate to the City Council through the provision of a pro forma reasonable documentation that the requested concession or incentive results in identifiable, financially sufficient, and actual cost reductions to the residential housing development to provide for affordable housing costs or rents. The pro forma shall include:

1. The actual cost reduction achieved through the concession or incentive;

2. Evidence that the cost reduction allows the builder to provide affordable rents or affordable sales prices; and

3. All other information as may be requested by the Administrator to ensure that the required findings can be made.

DE. Parking Reduction. Pursuant to Government Code Section 65915(p), if If a residential housing development is eligible for a density bonus pursuant to Section 18.17.040(A), the builder may request an on-site vehicular parking ratio , inclusive of handicapped and guest parking, that does not exceed the following: number of spaces specified in Government Code Section 65915(p).

1. Zero- to one-bedroom dwelling unit: one on-site parking space.

2. Two- to three-bedroom dwelling unit: two on-site parking spaces.

3. Four- or more bedroom dwelling unit: two and one-half on-site parking spaces.

On-site parking may include tandem and uncovered parking.

A builder may request this parking reduction in addition to concessions and incentives permitted by subsection A of this section.

EF. Waiver. Applicants may seek a waiver of any development standards that will have the effect of physically precludinge the construction of a residential housing development that is eligible for a density bonus pursuant to Section 18.17.040(A) with the density bonus at the densities or with the concessions and incentives permitted by Section 18.17.040 or this section Section 18.17.050.A. The builder shall provide reasonable documentation demonstratinge that the development standards that are requested to be waived will have the effect of physically precluding the construction of the residential housing development with the density bonus at the densities or with the concessions and incentives permitted by Section 18.17.040 or Section 18.17.050.Athis section.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 33 FG. City Financial Participation Not Required. Nothing in this chapter requires the provision of direct financial incentives for the residential housing development, including but not limited to the provision of financial subsidies, publicly owned land, fee waivers, or waiver of dedication requirements. The City at its sole discretion may choose to provide such direct financial incentives.

GH. Prevailing Wages. Financial and certain other incentives may require payment of prevailing wages by the residential housing development if required by State law. (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 4 (Exh. A (part)), 2010. Formerly 18.204.050)

18.17.060 Review procedures for State mandated density bonuses, concessions, and incentives, waivers, and parking reductions.

A. Below Market Rate Housing Plan. All requests for density bonuses, concessions and incentives, City incentives, parking reductions, and waivers provided pursuant to Sections 18.17.040 and 18.17.050 shall be submitted with the below market rate housing plan required by Section 18.16.060(B). The builder shall include the following additional information in the below market rate housing plan:

1. A tentative map or site plan or both, drawn to scale, depicting the number and location of all market rate units, below market rate units, density bonus BMR units, and bonus units.

2. Summary table showing A calculation of the maximum number of dwelling units permitted by the City’s Zoning Ordinance and General Plan for the residential housing development, excluding any density bonus, proposed density bonus BMR units by income level, calculation of proposed bonus percentage, number of bonus units proposed, total number of dwelling units proposed on the site, and resulting density in units per acre..

3. The zoning and general plan designations and assessor's parcel number(s) of the housing development site. The targeted income level of the proposed density bonus BMR units.

4. A description of all dwelling units existing on the site in the five-year period preceding the date of submittal of the application and identification of any units rented in the five-year period. If dwelling units on the site are currently rented, income and household size of all residents of currently occupied units, if known. If any dwelling units on the site were rented in the five -year period but are not currently rented, the income and household size of residents occupying dwelling units when the site contained the maximum number of dwelling units, if known.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 34 5. Description of any recorded covenant, ordinance, or law applicable to the site that restricted rents or prices to levels affordable to very-low or lower income households in the five-year period preceding the date of submittal of the application.

6. If a density bonus is requested for a land donation, the location of the land to be dedicated, proof of site control, and reasonable documentation that each of the requirements included in California Government Code Section 65915, subdivision(g) can be met.

7. If the application proposes Description of any requested concessions or, incentives, waivers of development standards, or parking reductions requested pursuant to Section 18.17.050, the below market rate housing plan shall also include the following information:
a5. For all concessions and incentives except those listed in Section 18.17.050(C), a pro forma demonstrating that the requested concessions and incentives result in identifiable, financially sufficient, and actual cost reductions. The pro forma shall include: The City’s usual regulatory requirement and the requested regulatory incentive, described both in writing and shown on the submitted site plans elevations, or other submitted plans, as appropriate. ba. Except where mixed-use zoning is proposed as a concession or incentive pursuant to Government Code Section 65915(k)(2), reasonable documentation to show that any requested incentive will result in identifiable and actual cost reductions to provide for affordable housing costs or rents. The actual cost reduction achieved through the concession or incentive; and
cb. If approval of mixed-use zoning is proposed, reasonable documentation that nonresidential land uses will reduce the cost of the housing development and that the nonresidential land uses are compatible with the housing development and the existing or planned development in the area where the proposed housing development will be located.

Evidence that the cost reduction allows the builder to provide affordable rents or affordable sales prices.

86. If the application proposes For waivers of development standards, the below market rate housing plan shall also include the following information:
a. The City’s usual development standard and the requested development standard, described both in writing and shown on the submitted site plans elevations, or other s ubmitted plans, as appropriate.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 35 b. : evidence Reasonable documentation that the development standards for which the each waiver iss are requested will have the effect of physically precluding the construction of the residential housing development with at the density bonusies or with the, concessions, or incentives requested permitted by State Density Bonus Law.

7. The Administrator may require that any pro forma submitted pursuant to subsection (A)(5) of this section include information regarding capital costs, equity investment, debt service, projected revenues, operating expenses, and such other information as is required to evaluate the pro forma.

The cost of reviewing any required pro forma data, including but not limited to the cost to the City of hiring a consultant to review the pro forma, shall be borne by the builder.

8. If a mixed-use building or development is proposed, the builder shall provide evidence that nonresidential land uses will reduce the cost of the residential development, and t he nonresidential land uses are compatible with the residential development and existing or planned surrounding development.

9. If the application proposes a reduction of parking standards, the below market rate housing plan shall also include a table showing parking required by the zoning regulations, parking proposed under Section 65915, subdivision (p), and reasonable documentation that the project is eligible for the requested parking reduction. . If a density bonus is requested for a land donation, the below market rate housing plan shall show the location of the land to be dedicated, provide proof of site control, and provide evidence that each of the findings included in Government Code Section 65915(g) can be made.

10. If a density bonus or concession is requested for a child care facility or condominium conversion, the below market rate housing plan shall provide evidence reasonable documentation that the findings in requirements of Government Code Section 65915(h) or 65915.5, as appropriate, can be made.

11. Other requested information included on the City’s application forms.

12. Payment of any fee in an amount set by resolution of the City Council for City costs necessary to determine compliance of the application with State Density Bonus Law.

B. City Review of Application for State Mandated Density Bonus, Concessions, and Incentives. Any request for a density bonus, concessions, incentives, waivers, or parking reductions provided pursuant to Sections 18.17.040 and 18.17.050 shall be submitted concurrently with the filing of the planning application for the first discretionary permit required for the housing development and shall be processed,

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 36 reviewed, and approved or denied by the decision-making body (Planning Commission or City Council) concurrently with the below market rate housing plan required for the residential housing development.

The applicant shall be informed whether the application is complete consistent with Government Code Section 65943. In accordance with State law, neither the granting of a concession or incentive, nor the granting of a density bonus, shall be interpreted, in and of itself, to require a General Plan amendment, zoning code amendment, zoneing change, or other discretionary approval, .or the waiver of a city ordinance or provisions of a city ordinance unrelated to development standards.

C. Findings for Approval of Eligibility for State Mandated Density Bonus, Concessions, and Incentives, Waivers, and Parking Reductions. To ensure that an application for a housing development conforms with the provisions of State Density Bonus Law, the staff report presented to the decision-making body shall state whether the application conforms to the following provisions of State Density Bonus Law as applicable: Before approving an application that includes a request for a density bonus, incentive, concession, waiver, or parking reduction provided pursuant to Sections 18.17.040 and 18.17.050, the decision-making body shall make the following findings, as applicable:

1. The residential housing development is eligible for a density bonus and any concessions, incentives, waivers, or parking reductions requested and has complied with requirements for the replacement of units as required by State Density Bonus Law..

2. If an incentive or concession is requested, aAny requested incentive or concession will result in identifiable, financially sufficient, and actual cost reductions based upon appropriate financial analysis and documentation if required.to provide for affordable housing or costs or rents; except that, if a mixed-use development is requested, the application must instead meet all of the requirements of Government Code Section 65915, subdivision (k)(2).

3. If the density bonus is based all or in part on donation of land, the findings included in requirements of Government Code Section 65915(g) have been met.

4. If the density bonus, incentive, or concession, waiver, or parking reduction is based all or in part on the inclusion of a child care facility or, condominium conversion, the findings requirements included in Government Code Section 65915(h) or 65915.5, as appropriate, have been met.

5. If the incentive or concession includes mixed-use development, the findings included in Government Code Section 65915(k)(2).

6. If a waiver is requested, the housing development project is eligible for a waiver, and the development standards for which a waiver is requested would have the effect of physically

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 37 precluding the construction of the residential housing development at the densities or with the density bonus, concessions, or incentives permitted.

D. Findings for Denial of Incentives, Concessions or Waivers.

1. Denial of Concessions and Incentives. If the findings required by subsection C of this section can be made, tThe decision-making body may deny a concession or incentive only if it makes a written finding, supported by substantial evidence, of either one any of the following:
a. The proposed incentive or concession does not result in identifiable and actual cost reductions to provide for affordable housing costs, as defined in Health and Safety Code Section 50052.5, or for affordable rents, as defined in Health and Safety Code Section 50053, for the BMR density bonus units. The concession or incentive is not required to provide for affordable rents or affordable ownership costs. b. The concession or incentive would have a specific adverse impact upon public health or safety or the physical environment or on any real property that is listed in the California Register of Historical Resources, and there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact without rendering the development unaffordable to low - and moderate-income households. For the purpose of this subsection, “specific adverse impact” means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, written public health or safety standards, policies, or conditions as they existed on the date that the application for the residential housing development was deemed complete. c. The concession or incentive would be contrary to State or Federal law.

2. Denial of Waivers. If the findings required by subsection C of this section can be made, tThe decision-making body may deny a waiver only if it makes a written finding, supported by substantial evidence, of either any of the following:
a. The waiver would have a specific adverse impact upon health or, safety,, or the physical environment, and there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact without rendering the development unaffordable to low- and moderate-income households. For the purpose of this subsection, “specific adverse impact” means a significant, quantifiable, direct, and unavoidable impact, based on objective, and identified, written public health or safety standards, policies, or conditions as they existed on the date that the application was deemed complete.

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Attachment: Ordinance with Exhibit A - Proposed Changes (Red-Lined) (BMR Ordinance1583) 38 b. The waiver would have an adverse impact on any real property that is listed in the California Register of Historical Resources.
c. The waiver would be contrary to State or Federal law.

3. Denial of Incentive or Bonus for Child Care Center. If the findings required by a child care center complies with the requirements of subsection (h) of subsection C of Government Code Section 65915, this section can be made, the decision-making body may deny a density bonus, incentive, or concession that is based on the provision of child care facilities only if it makes a written finding, based on substantial evidence, that the City already has adequate child care facilities. (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 4 (Exh. A (part)), 2010. Formerly

18.204.060)

18.17.070 Requirements for density bonus below market rate units.

In addition to any requirements included in Sections 18.17.040 and 18.17.050, density bonus BMR units shall conform to the following provisions applicable to below market rate units:

A. Below market rate unit standards (Section 18.16.050), except that for-rent density bonus BMR units that are affordable to very low- and low-income households that are not also BMR units required by Section 18.16.030 shall be affordable for thirty fifty-five years or as long a period of time as permitted by current law All for-sale density bonus BMR units shall be affordable in perpetuity. , unless a longer period of time is required by any construction or mortgage financing assistance program, mortgage insurance program, or rental subsidy program applicable to the residential development .

B. Compliance procedures (Section 18.16.060), except that the below market rate housing plan shall also include the provisions described in Section 18.17.040.A.

C. Eligibility for below market rate units (Section 18.16.080).

D. Owner-occupied below market rate units (Section 18.16.090).

E. Rental units (Section 18.16.100). (Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 4 (Exh. A (part)), 2010. Formerly 18.204.070)

18.17.080 Interpretation.

If any portion of this chapter conflicts with State Density Bonus Law or other applicable state law, state law shall supersede this chapter. Any ambiguities in this chapter shall be interpreted to be consisten t with State Density Bonus Law.

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Chapter 18.16
AFFORDABLE HOUSING PROGRAMS*
Sections:

18.16.010 Purpose.

18.16.020 Definitions.

18.16.030 Below market rate housing requirements.

18.16.040 Exemptions to below market rate housing requirements.

18.16.050 Below market rate unit standards.

18.16.060 Compliance procedures.

18.16.070 Alternatives.

18.16.080 Eligibility for below market rate units (owner-occupied and rental units).

18.16.090 Owner-occupied units.

18.16.100 Rental units.

18.16.110 Below market rate fund.

18.16.120 Periodic review and enforcement.

18.16.130 Waivers of affordable housing requirements. * Prior legislation: Ords. 1081, 1126 and 1263.

18.16.010 Purpose.

The purpose of this chapter is to:

A. Encourage the development and availability of housing affordable to a broad range of households with varying income levels within the City as mandated by State law, California Government Code Section 65580 et seq.

B. Enhance the public health, safety, and welfare within the City. Requiring builders of new market rate housing to provide some housing affordable to very low-, lower-, and moderate-income households is also reasonably related to the impacts of such developments, because there is a need to offset the demand for affordable housing that is created by new development and mitigate environmental and other impacts that accompany new residential and commercial development by: protecting the economic diversity of the City’s housing stock; reducing traffic, transit, and related air quality impacts; promoting jobs/housing balance; and reducing the demands placed on transportation infrastructure in the region.

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C. Promote the City’s goal to add affordable housing units to the City’s housing stock in proportion to the overall increase in new jobs and housing units.

D. Support the Housing Element policy to consider use of funds for developments with a higher percentage of below market rate units or deeper affordability than otherwise is required.

E. Support the Housing Element policy to encourage accessory dwelling units as a form of affordable housing.

F. Support the Housing Element goal of assisting in the development of new housing that is affordable at all income levels and the policies and actions that support this goal.

G. Support the Housing Element goal of removing and/or mitigating potential governmental constraints to the provision of adequate, affordable housing and the policies and actions that support this goal.

H. Support the guiding principle of the Housing Element that housing in San Carlos supports an economically and socially diverse population.

I. Support the guiding principle of the Housing Element that housing in San Carlos create s and supports vibrant neighborhoods and a cohesive sense of community.

J. Meet the housing needs identified by the Housing Element of the General Plan.

K. Encourage the production of the very low-, low-, and moderate-income units planned for in the Housing Element of the General Plan.

L. Comply with the provisions of Government Code Section 65915 mandating the adoption of a City ordinance that specifies procedures for providing density bonuses and other incentives and concessions.

M. Provide and maintain affordable housing opportunities in the City through an affordable housing program for both ownership and rental housing, and, in furtherance of that goal, include rental affordable housing requirements in this chapter consistent with Government Code Sections 65850(g) and 65850.01.

N. Provide builders with alternatives to construction of below market rate units on the same site as the market rate residential development. Therefore, this chapter includes a menu of options from which a builder may select an alternative to the construction of below market rate units on the same site as the market rate residential development. (Ord. 1566 (Exh. B (part)), 2020: Ord. 1550 § 2 (part), 2019: Ord.

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1480 (Exh. C (part)), 2015; Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.010)

18.16.020 Definitions.

As used in this chapter and in Chapter 18.17, the following terms shall have the following meanings:

A. “Administrator” means the Housing Manager of the City or other person designated by the City Manager.

B. “Affordable ownership cost” means a sales price for a below market rate unit, based on a reasonable down payment, that results in a monthly housing cost (including mortgage principal and interest, property taxes, insurance, a reasonable allowance for utilities (pursuant to a schedule provided by the San Mateo County Housing Authority), parking, and homeowners’ association costs, if any) that does not exceed:

1. For very low-income households, one-twelfth of fifty percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty percent.

2. For low-income households, one-twelfth of seventy percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty percent.

3. For moderate-income households, one-twelfth of one hundred ten percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty -five percent.

C. “Affordable rent” means monthly rent, including a reasonable allowance for utilities (pursuant to a schedule provided by the San Mateo County Housing Authority), parking, and any separately charged fees for use of the property for a below market rate unit that does not exceed:

1. For very low-income households, one-twelfth of fifty percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty percent.

2. For low-income households, one-twelfth of sixty percent of area median income, adjusted for assumed household size based on unit size, multiplied by thirty percent.

D. “Area median income” means the median household income for San Mateo County as published by the State of California pursuant to California Code of Regulations, Title 25, Section 6932, or successor provision.

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E. “Assumed household size based on unit size” means a househo ld of one person in a studio unit, two persons in a one-bedroom unit, three persons in a two-bedroom unit, and one additional person for each additional bedroom, unless the requirements of another funding source require an alternate method of calculating assumed household size.

F. “Below market rate housing agreement” means a written agreement between a builder and the City as provided by Section 18.16.060(C).

G. “Below market rate housing plan” means a plan for a residential development submitted by a builder as provided by Section 18.16.060(B).

H. “Below market rate incentives” means incentives provided by the City for below market rate (BMR) units and density bonus BMR units pursuant to Chapter 18.17.

I. “Below market rate (BMR) unit” means a dwelling unit that shall be offered at an affordable rent or affordable ownership cost to moderate-, low- and very low-income households and is required by the City pursuant to Section 18.16.030.

J. “Builder” means any person, firm, partnership, association, joint venture, corporation, or any entity or combination of entities that seeks City approvals for all or part of a residential development.

K. “City” means the City of San Carlos.

L. “Density bonus” is as defined in Chapter 18.17.

M. “Density bonus below market rate (BMR) unit” is as defined in Chapter 18.17.

N. “First approval” means the first discretionary approval to occur with respect to a residential development, or, for residential developments not requiring a discretionary approval, the issuance of a building permit.

O. “Household” means one person living alone or two or more persons sharing residenc y whose income is considered for housing payments.

P. “In lieu fee” is as defined in Section 18.16.030(C).

Q. “Low-income household” means a household whose annual income does not exceed the qualifying limits set for lower-income households in Section 50079.5 of the California Health and Safety Code.

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R. “Market rate unit” means a dwelling unit in a residential development that is not a below market rate unit or a density bonus BMR unit or is not otherwise required by this chapter to be affordable to very low -, low-, or moderate-income households.

S. “Moderate-income household” means a household whose income does not exceed the qualifying limits set for persons and families of low or moderate income in Section 50093 of the California Health and Safety Code.

T. “Off-site below market rate unit” means a below market rate unit that will be built separately or at a different location than the residential development.

U. “On-site below market rate unit” means a below market rate unit that will be built at the same location as the residential development.

V. “Residential development” means any development project requiring any discretionary permit from the City, or a building permit, and which would create one or more additional dwelling units and/or lots by construction or alteration of structures, or by subdivision of existing lots, or which would add one thousand square feet or more to an existing dwelling unit. A residential development includes dwelling units that are part of a mixed-use development and the conversion of existing dwelling units to community housing subdivision ownership as defined in Chapter 17.48.

W. “Residential ownership development” means any residential development project that includes the creation of one or more residential dwelling units and/or lots that may be sold individually, or that would add one thousand square feet or more to an existing dwelling unit that may be sold individually. A residential ownership development also includes the conversion of existing dwelling units to community housing subdivision ownership as defined in Chapter 17.48.

X. “Residential rental development” means any residential development project that creates on e or more residential dwelling units that cannot be sold individually, or that would add one thousand square feet or more to an existing dwelling unit that cannot be sold individually.

Y. “Very low-income household” means a household whose income does not exceed the qualifying limits set for very low-income households in Section 50105 of the California Health and Safety Code. (Ord. 1550 § 2 (part), 2019: Ord. 1438 § 4 (Exh. A (part)), 2011: Ord. 1416 § 3 (Exh. A (part)), 2010: Ord. 1340 § 1 (part), 2004. Formerly 18.200.030)

18.16.030 Below market rate housing requirements.

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A. Residential Development. For all residential ownership developments of five (5) or more dwelling units, at least twenty percent (20%) of the total units shall be below market rate units restricted for sale to and occupancy by low-income households unless the residential development is exempt under Section 18.16.040. For all residential rental developments of seven (7) or more dwelling units, at least fifteen percent (15%) of the total units shall be below market rate units restricted for rent to and occupancy by low and very low-income households unless the residential development is exempt under Section 18.16.040. The number and type of below market rate units required for a particular residential development will be determined at first approval of the residential development in accordance with the provisions of Section 18.16.060. If a change in the residential development design results in a change in the total number of units, the number of below market rate units required will be recalculated to coincide with the final approved project.

1. Residential Ownership Development. At least twenty percent (20%) of the total units in a residential ownership development shall be below market rate units affordable to low-income households unless an alternative is approved as described in Section 18.16.070.

2. Residential Rental Development. At least fifteen percent (15%) of the total units in a residential rental development shall be below market rate units, of which ten percent (10%) shall be affordable to very low-income households and five percent (5%) affordable to low-income households unless an alternative is approved as described in Section 18.16.070. Projects may alternatively, but are not required to, designate fifteen percent (15%) of the units as affordable to very low-income households in order to maximize the benefits allowed by the State Density Bonus Law, Government Code Section 65915.

B. Calculation. In determining the number of whole below market rate units required, calculations shall be based on the number of dwelling units in the residential development, excluding any units above the otherwise maximum allowable density that are approved pursuant to the State Density Bonus Law, Government Code Section 65915 et seq. Any decimal fraction less than one-half (0.5) shall be rounded down to the nearest whole number, and any decimal fraction of one-half (0.5) or more shall be rounded up to the nearest whole number.

C. In Lieu Fee. Under the circumstances specified in this subsection, the below market rate housing requirements in subsection A of this section may be satisfied by the payment of a fee to the City in lieu of constructing the below market rate units within the residential development.

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1. For a residential ownership development of one (1) dwelling unit, or for an addition of one thousand (1,000) square feet or more to an existing dwelling unit that may be sold individually, the builder shall pay an in lieu fee or construct an accessory dwelling unit consistent with Section 18.23.210, Accessory dwelling units/junior accessory dwelling units.

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