Agenda packet — San Carlos City Council, September 12, 2022 (part 1 of 3)

CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 12, 2022 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AMENDED AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required, but are still highly recommended in accordance with California Dept of Health Guidelines. To maintain public health and safety, please do not attend in person if you are experiencing symptoms associated with COVID19.

Provide Public Comment. To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation :

Observe via:
Zoom. https://us02web.zoom.us/j/88256140939; or call 16699009128 and enter the Meeting ID #: 882 5614 0939 TEST
Meeting Webportal . www.cityofsancarlos.org/agenda Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comment. If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by AB 361.

MAYOR: Sara McDowell
COUNCIL: Ronald Collins, John Dugan, Laura ParmerLohan, Adam Rak

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. CHANGES TO THE ORDER OF THE AGENDA

4. PRESENTATIONS
a. Present a Proclamation Declaring September 15 to October 15, 2022 as Hispanic and Latinx Heritage Month.
b. Present a Proclamation Designating September 2022 as Suicide Prevention Month.

5. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

6. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

Each speaker is limited to two minutes. If there are more than five individuals wishing to speak during public comment, the Mayor may choose to allow the first five speakers to speak during this time, and the balance of the Public Comment speakers will be called upon at the end of the Council Meeting.

If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

7. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve Minutes of August 8, 2022 City Council Regular Meeting. c. Approve Minutes of August 16, 2022 City Council Special Meeting. d. Deny Claim of USAA.
e. Adopt a Resolution Updating the Commission Handbook to Reflect Changes to the Planning and Transportation Commission.
f. Adopt a Resolution Making Findings and Authorizing Remote Teleconference Meetings of the City Council and Commissions Pursuant to Assembly Bill 361. g. Adopt a Resolution Approving the Use of the Library Excess Funds in Accordance with the Library Joint Powers Authority Agreement.
h. Adopt a Resolution Authorizing the City Manager to Execute Agreements for Professional Services for OnCall CEQA Consultant Services. i. Adopt Ordinance 1588 Amending Ordinance 1240 for the Planned Development Zoning District for the Property Located at 1087 Old County Road (APN 046184 270).

8. STUDY SESSION
a. Receive a Report and Provide Direction on Proposed Traffic Calming Measures in the Greater East San Carlos Neighborhood.

9. NEW BUSINESS
a. Consideration of Adopting a Resolution Appointing the Community Foundation of San Carlos to Collect Donations for Victims of Crime in San Carlos. b. Consideration of Adopting a Resolution Authorizing the City Manager to Enter into a Professional Services Agreement with Perkins&Will for Consulting Services to Prepare a Northeast Area Specific Plan Pursuant to the City Council’s Strategic Objective for the Northeast Area: Develop a Plan in Response to Continued Development Interest in the Life Sciences and Biotechnology Sectors, and Develop Policies and Strategies to Incorporate Housing as Part of this New Development in the Amount of $1,422,182 and Authorizing a Contingency in an Amount up to $77,818.
c. Consideration of Appointing a City Representative to the San Mateo County Mosquito and Vector Control District to Fill a Term Ending December 31, 2024.

10. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 8024222 or via email at [email protected]. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

1 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 12, 2022 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AMENDED AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by AB 361.

MAYOR: Sara McDowell
COUNCIL: Ronald Collins, John Dugan, Laura ParmerLohan, Adam Rak

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. CHANGES TO THE ORDER OF THE AGENDA

6. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

8. STUDY SESSION
a. Receive a Report and Provide Direction on Proposed Traffic Calming Measures in the Greater East San Carlos Neighborhood.

10. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

2 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 12, 2022 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AMENDED AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by AB 361.

MAYOR: Sara McDowell
COUNCIL: Ronald Collins, John Dugan, Laura ParmerLohan, Adam Rak

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. CHANGES TO THE ORDER OF THE AGENDA

6. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

8. STUDY SESSION
a. Receive a Report and Provide Direction on Proposed Traffic Calming Measures in the Greater East San Carlos Neighborhood.

10. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

3 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 12, 2022 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AMENDED AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by AB 361.

MAYOR: Sara McDowell
COUNCIL: Ronald Collins, John Dugan, Laura ParmerLohan, Adam Rak

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. CHANGES TO THE ORDER OF THE AGENDA

6. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so.

8. STUDY SESSION
a. Receive a Report and Provide Direction on Proposed Traffic Calming Measures in the Greater East San Carlos Neighborhood.

10. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

4 August 8, 2022 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall – 600 Elm Street, San Carlos August 8, 2022, 7:00 PM

MINUTES

ROLL CALL
City Council Present: Sara McDowell, Mayor
Ronald Collins, Councilmember
John Dugan, Councilmember
Laura Parmer-Lohan, Councilmember
Adam Rak, Vice Mayor
Staff Present: Adam Aronson, Economic Development and Housing Manager Nil Blackburn, Assistant City Manager
Sajuti Haque, Senior Management Analyst
Grace Le, City Engineer
Jeff Maltbie, City Manager
Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Cristian Padilla, Economic Development Coordinator
Dave Pucci, RWCFD Deputy Fire Chief
Gregory Rubens, City Attorney
Al Savay, Community Development Director
Chris Valley, Building Official

1. CALL TO ORDER
The meeting was called to order at 7:00 PM by Mayor Sara McDowell.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor McDowell.

3. CHANGES TO THE ORDER OF THE AGENDA
City Manager Jeff Maltbie reported that staff will be removing Consent Calendar Item k – adoption of the childcare impact fee Ordinance, in order to update it to be more in compliance with the spirit of the motion made at the first reading of the Ordinance.

4. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Councilmember Dugan reported on working the City’s booth at the Farmers Market with the Parks and Recreation Department.

Mayor McDowell reported on attending the last Concert in the Park and thanked the Parks and Recreation Department and Parks and Recreation Foundation for the summer concerts.

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5. PUBLIC COMMENT
David Tuzman, resident, reported that the audio for the meeting on Zoom is not working.

Council recessed for two minutes for staff to address the technical issue.

Nancy Goodban with Fixin’ San Mateo County recommended Council agendize an item to discuss supporting the installation of an oversight board for the San Mateo County Sheriff.

Jim Warren, Chairman of the Board of Fixin’ San Mateo County, spoke on their mission of a civilian oversight board for the San Mateo County Sheriff’s Office and requested Council support.

Cathy Baird, resident and supporter of Fixin’ San Mateo County, spoke on their mission of a civilian oversight board for the San Mateo County Sheriff’s Office and requested Council agendize the item for discussion.

Sonia Elkes, resident, provided feedback on the Safe Routes to School Draft Plan and suggested Council review a recent study linking the pandemic to global warming.

David Pollack, resident, recommended Council agendize an item to discuss and learn more about Fixin’ San Mateo’s mission.

Bryan McDermott, resident, requested Council to not disband the Transportation and Circulation Commission and offered to serve on it.

6. CONSENT CALENDAR
Item ‘k’ - Ordinance 1585, was removed from the Consent Calendar by staff.

RESULT:Adopted [Unanimous] Consent Calendar Items ‘a’ – ‘j’.

MOVER:John Dugan
SECONDER:Adam Rak
AYES:Dugan, Collins, Parmer-Lohan, Rak, McDowell
a. Motion to Waive Reading of All Ordinances.
b. Approve Minutes of May 23, 2022 City Council Regular Meeting. c. Approve Minutes of June 13, 2022 City Council Regular Meeting. d. Accept the Quarterly Reports from City Commissions and Boards. e. Adopt a Resolution Appropriating $18,750 from the Unassigned Balance in Gas Tax Fund (Fund 16) to Project C9465 in Fiscal Year 2022-23; Awarding the 2023 On-Call Sidewalk Repair Project C9465; and Authorizing the City Manager to Execute a Public Projects Agreement with VNH Builders of Burlingame, CA in an Amount Not-To-Exceed $138,750. Resolution 2022-081
f. Deny Claim of Searight.

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g. Adopt a Resolution Acknowledging Receipt of the Fiscal Year 2021-2022 Fire Inspection Report in Compliance with California Health and Safety Code Section 13146.4. Resolution 2022-082
h. Adopt a Resolution Authorizing the City Manager to Sign an Amendment to the Agreement with Hyland Software, Inc for Disk Encryption for OnBase and Authorize the On-Going Annual Maintenance and Additional Subscription Costs Until the System is Replaced Sometime in the Future. Resolution 2022-083 i. Adopt a Resolution Authorizing the City Manager to Execute Agreements for Professional Services for On-Call Economic Development and Housing Consulting Services Not to Exceed $200,000 Annually with the Firms Economic & Planning Systems, BAE Urban Economics, and RSG. Resolution 2022-084 j. Adopt a Resolution Making Findings and Authorizing Remote Teleconference Meetings of the City Council and Commissions Pursuant to Assembly Bill 361.

Resolution 2022-085
k. Adopt Ordinance 1585 Adding Chapter 8.52 to the San Carlos Municipal Code Establishing a Child Care Development Impact Fee for New Nonresidential Developments in the City of San Carlos.

7. NEW BUSINESS
a. Consideration of Adopting a Resolution Establishing 15 Miles Per Hour Prima Facie Limit Along Qualified City Streets in School Zones When Children Are Present.

City Engineer Grace Le presented on the proposed changes to the speed limits, outlined next steps and responded to Council questions.

Public Comment
David Tuzman, resident, spoke in favor of the proposal and provided a suggestion on how to reduce speeds in other areas after this first phase.

Karen Molinari, resident, spoke in support of this effort and suggested increasing bike lanes in conjunction with this plan.

Sonia Elkes, resident, suggested following the 500 feet radius policy from school grounds and requested Council include St. Charles and Arbor Bay Schools in the initial pilot.

City Council provided the following feedback to staff:
in future phases, consider expanding the speed limit reduction to:
ostreets before and after Belle Ave
oArbor Bay School
oa stretch of Arroyo Ave and Elm St
oareas that could be helpful for senior citizens
delegate the additional roll-out to Public Works
implement a phased approach and work with school community groups (e.g. Healthy Cities Tutoring and PTA) to help spread the word post maps and visuals on social media

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RESULT:Adopted [Unanimous] Resolution 2022-086 establishing a prima facie speed limit of 15 miles per hour along qualified City Streets in school zones when children are present.

MOVER:Ronald Collins
SECONDER:Laura Parmer-Lohan
AYES:Rak, Dugan, Collins, Parmer-Lohan, McDowell
b. Consideration of Introducing an Ordinance Amending San Carlos Municipal Code Chapter 9.30 Noise Control - Section 9.30.070 Exempt Activities, (B) Construction Activities.

Building Official Chris Valley presented on the item and, along with City Attorney Greg Rubens, responded to Council questions.

RESULT:Introduced as Amended [Unanimous] Ordinance 1586 Amending San Carlos Municipal Code Chapter 9.30 Noise
Control - Section 9.30.070 Exempt Activities, (B) Construction Activities with an amendment to add Juneteenth to the list of no construction noise-related federal holidays.

MOVER:Adam Rak
SECONDER:John Dugan
AYES:Parmer-Lohan, Rak, Dugan, Collins, McDowell
c. Consideration of Authorizing the Mayor to Sign a Letter Urging Sutter Health to Reopen the Mack E. Mickelson Arthritis and Rehabilitation Center Therapy Pool in San Mateo.

Assistant City Manager Nil Blackburn provided background information on the status of the Mack E. Mickelson Arthritis and Rehabilitation Center Therapy Pool and responded to Council questions.

Vice Mayor Rak disclosed that he met with Sutter Health and that it will not affect his decision this evening.

RESULT:Approve [Unanimous] Authorizing the Mayor to Sign a Letter Urging Sutter Health to Reopen the Mack E. Mickelson
Arthritis and Rehabilitation Center Therapy Pool in San Mateo.

MOVER:John Dugan
SECONDER:Ronald Collins
AYES:Collins, Parmer-Lohan, Rak, Dugan, McDowell
d. Consideration of Adopting a Resolution Approving a Relocation Agreement, an Assignment and Assumption of Ground Lease Agreement, and a Sublease Agreement for a Digital Billboard at 611 Industrial Road (APN 046-090-370).

Mayor McDowell recused herself from this item in an abundance of caution as a volunteer on her campaign committee works for a company that manages the property being discussed.

Economic Development Coordinator Cristian Padilla presented on the item and Economic Development and Housing Manager Adam Aronson responded to Council questions.

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Public Comment
Sonia Elkes, resident, expressed concern about having more advertising in the City.

RESULT:Adopted [3 – 1 – 1] Resolution 2022-087 Approving a Relocation Agreement, an Assignment and Assumption of
Ground Lease Agreement, and a Sublease Agreement for a
Digital Billboard at 611 Industrial Road (APN 046-090-370).

MOVER:Ronald Collins
SECONDER:Laura Parmer-Lohan
AYES:Dugan, Collins, Parmer-Lohan
NAYS:Rak
RECUSED:McDowell
Mayor McDowell returned to the meeting.
e. Consideration of Introducing an Ordinance Amending San Carlos Municipal Code Chapter 2.24 Commissions by Repealing Section 2.24.300 Transportation and Circulation Commission, Removing References to the Commission, and Amending Section 2.24.140 Planning Commission – Powers and Duties.

City Manager Jeff Maltbie provided background on the Transportation and Circulation (“T&C”) Commission and what lead to staff's recommendation and responded to Council questions.

Public Comment
David Tuzman, resident, expressed disappointment with eliminating an option for the public to be involved in the public process.

Sonia Elkes, resident, suggested that the Community and Council newsletters reflect issues the community has raised through public comment.

Brian McDermott, resident, spoke in opposition to dissolving the T&C Commission.

RESULT:Introduced as Amended [Unanimous] Ordinance 1587 Amending San Carlos Municipal Code Chapter 2.24
Commissions by Repealing Section 2.24.300 Transportation and Circulation Commission, Removing Reference to the
Commission, and Amending Section 2.24.140 Planning
Commission – Powers and Duties and update the Planning
Commission name to the Planning and Transportation
Commission.

MOVER:Laura Parmer-Lohan
SECONDER:Ron Collins
AYES:Rak, Dugan, Collins, Parmer-Lohan, McDowell

8. AGENDA SETTING
a. Consideration of Agendizing an Item to Review Fines and Penalties for Illegal Fireworks.

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Vice Mayor Rak suggested agendizing an item to review fines and penalties for illegal fireworks. Council voiced support to agendize the item for a future meeting and to also discuss ways to safely dispose of fireworks.

Councilmember Parmer-Lohan thanked the Fixin’ San Mateo County organization for reaching out to the City Council. Council agreed to first receive a report from the new Sheriff before receiving a report from Fixin’ San Mateo County.

9. ADJOURNMENT
The meeting adjourned at 9:03 PM.

Crystal Mui,
City Clerk

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August 16, 2022 1
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Conducted Remotely in Accordance with Assembly Bill 361 August 16, 2022, 5:00 PM

MINUTES

ROLL CALL
City Council Present: Sara McDowell, Mayor
Ronald Collins, Councilmember
John Dugan, Councilmember
Laura Parmer-Lohan, Councilmember
Adam Rak, Vice Mayor
Staff Present: Adam Aronson, Economic Development and Housing Manager Jeff Maltbie, City Manager
Crystal Mui, City Clerk
Amy Newby, Parks & Recreation Director
Lisa Porras, Planning Manager
Al Savay, Community Development Director

1. CALL TO ORDER
The meeting was called to order at 5:02 PM by Mayor Sara McDowell.

2. PUBLIC COMMENT
None.

3. NEW BUSINESS
a. Interview and Appoint Two Applicants to the Economic Development Advisory Commission ("EDAC") to Fill Terms Ending June 30, 2023 and June 30,2025; and One Applicant to the Planning Commission to Fill a Term Ending June 30, 2025; and Consider Appointing Alternate Members and Adding Applicants to a Commission's Eligibility List.

RESULT:Appointed [Unanimous] Robert Bollier to serve as an Alternate Member on the Parks, Recreation and Culture Commission for a term expiring June 30, 2025.

MOVER:Laura Parmer-Lohan
SECONDER:John Dugan
AYES:Dugan, Collins, Parmer-Lohan, Rak, McDowell
RESULT:Appointed [Unanimous] Janet Castaneda to serve on the Planning Commission to fill a term expiring June 30, 2025.

MOVER: Laura Parmer-Lohan
SECONDER:Adam Rak
AYES:Rak, Dugan, Collins, Parmer-Lohan, McDowell

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RESULT:Appointed [4 – 0 – 1] Kelly Hickey to serve on the Economic Development and Advisory Commission to fill a term expiring June 30, 2025; Rajesh Krishnan to serve on the Economic Development and Advisory Commission to fill a term expiring June 30, 2023; and Heather Liu to serve as an Alternate Member on the Economic Development and Advisory
Commission for a term expiring June 30, 2025.

MOVER: John Dugan
SECONDER:Laura Parmer-Lohan
AYES:Parmer-Lohan, Dugan, Collins, McDowell
NAYS: None
ABSTAIN:Rak

4. ADJOURNMENT
The meeting adjourned at 8:59 PM.

Crystal Mui,
City Clerk

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4 CITY COUNCIL

STAFF REPORT
MEETING DATE: September 12, 2022
ITEM TITLE: Deny Claim of USAA.

RECOMMENDATION:

Staff recommends that the City Council deny the claim of USAA as recommended by the Sedgwick representative.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by USAA. Staff is recommending that the City Council deny the claim based on Sedgwick guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claims Processing in San Carlos. When the City receives a claim, the claim is immediately forwarded to claims examiners at Sedgwick for investigation. After Sedgwick investigates the claim, Sedgwick provides a recommendation to the City on how to handle the claim.

About Sedgwick. Sedgwick is a leading global provider of technology-enabled risk, benefits and integrated business solutions. In July 2019, Sedgwick acquired York Risk Services Group (“York”). York was originally hired through the Pooled Liability Assurance Network Joint Powers Authority (“PLAN JPA”), and Sedgwick will continue claims administration services to provide claims administration services to the City. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network or “ABAG PLAN”) on November 27, 2017 and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.

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4 ANALYSIS:

USAA (“Claimant”) filed a subrogation sewer claim against the City. Claimant alleged that on August 29, 2021, there was a sewer backup in the City line that caused damage to Mary Clancy’s residence. USAA is seeking reimbursement for a little less than $2,000 for remediation and plumbing work.

Public Works staff was called out to the incident location on August 30, 2021. Upon checking, staff found that the main line had some water, but it was still flowing. Furthermore, after removing all the water in the line, staff did not find any obstructions or blockages. For that reason, Sedgwick has recommended formal rejection of this claim.

Council’s rejection of this claim does not prohibit staff or the staff of Sedgwick from continuing to work with the Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of USAA; or

2. Do not deny claim of USAA; or

3. Provide staff with alternative direction
Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:

_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. USAA - Claim Form 3.16.22

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 12, 2022
ITEM TITLE: Adopt a Resolution Approving the Updates to the Commissioners’ Handbook to Reflect Changes to the Planning and Transportation Commission and Other Administrative Edits.

RECOMMENDATION:

Staff recommends that the City Council adopt a resolution approving the updated Commissioners’ Handbook.

FISCAL IMPLICATIONS:

There are no fiscal impacts associated with updating the Commissioners’ Handbook.

BACKGROUND:

In 2013, the City Council adopted a Commissioners’ Handbook to assist newly appointed Commissioners in their roles as appointed officials. Updates have been made to it over the years to keep it updated and reflect changes requested by the Council.

On August 22, 2022, the Council adopted Ordinance 1587 dissolving the Transportation and Circulation Commission, transferring its functions to the Planning Commission, and renaming it the Planning and Transportation Commission.

ANALYSIS:

Staff has updated the Commissioners’ Handbook to reflect changes made from Ordinance 1587 and made a few administrative edits, including updates to the:

URL for the public web portal
Residential Design Review Committee’s (“RDRC”) new meeting time (as adopted by the RDRC on August 1, 2022)
Organization charts
Department functions

Since the updates from Ordinance 1587 are not effective until 30 days after its adoption, should Council adopt the proposed changes to the Commissioners’ Handbook this evening, the changes will not be effective until September 22, 2022.

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ALTERNATIVES:

The alternatives available to the City Council include:

1.Adopt a resolution approving the updates to the Commissioners’ Handbook to reflect changes to the Planning and Transportation Commission and other administrative edits; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction
Respectfully submitted by:

Crystal Mui, City Clerk
Approved for submission by:
________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Exhibit A to Resolution - Proposed Handbook (redlined version)

3. Ordinance 1587

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RESOLUTION NO. 2022 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING THE UPDATES TO THE COMMISSIONERS’ HANDBOOK TO REFLECT

CHANGES TO THE PLANNING AND TRANSPORTATION COMMISSION AND OTHER

ADMINISTRATIVE EDITS
WHEREAS, the City Council adopted the City’s first generation Commissioners' Handbook in 2013 to assist in orienting new commissioners for their roles as appointed officials; and
WHEREAS, on August 22, 2022, the Council adopted Ordinance 1587 dissolving the Transportation and Circulation Commission, transferring its functions to the Planning Commission, and renaming it the Planning and Transportation Commission; and WHEREAS, Ordinance 1587 will be effective 30 days from its August 22, 2022 adoption date; and
WHEREAS, updates were needed to the Commissioners’ Handbook to reflect Ordinance 1587 as well as a few administrative changes, including new URLs, organization charts, and the Residential Design Review Committee’s new meeting time.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby approves the updates made to the Commissioners‘ Handbook (enclosed as Exhibit A), effective September 22, 2022.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 12th day of September, 2022, by the following vote:

AYES, COUNCILMEMBERS:___________________________________________ NOES, COUNCILMEMBERS:___________________________________________ ABSENT, COUNCILMEMBERS:___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibit A: Updated Commissioners’ Handbook

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Commissioners’
Handbook

Adopted by: Resolution 2013-095
Updated by: Resolution 2019-081
Resolution 2020-062
Resolution 2022-___

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Message from the City Manager

Welcome and thank you for your commitment to serve as a member of a City of San Carlos Commission. Your role on a Commission provides an invaluable service to our City by advising the City Council on a wide variety of subjects and making recommendations on important policy matters.

This handbook is designed as a reference of basic protocols that apply generally to all City advisory bodies. Learning your role and developing an effective voice takes time and familiarity.

We hope these materials are helpful to you, and we encourage you to review them periodically.

Participation on a Commission is a very important community service that requires a significant commitment of time, energy, and responsibility. We thank you for volunteering to help us improve your community, and look forward to working with you.

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TABLE OF CONTENTS

CITY GOVERNMENT
City Organization Chart 1
City Council 2
City Departments and Staff 2
Office of the City Manager
Office of the City Attorney
Office of the City Clerk
Administrative Services Department
Community Development Department
Parks and Recreation Department
Public Works Department
Important City Documents 3
City Budget
Municipal Code
General Plan

CITY COMMISSIONS
City Commission Organization Chart 5
Economic Development Advisory Commission
Parks, Recreation and Culture Commission
Planning & Transportation Commission
Residential Design Advisory Committee
Transportation and Circulation Commission
Youth Advisory Council

COMMISSION MEMBERSHIP
Commission Appointment Process 8
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Applications
Application Review
Group Meeting with Staff
Interview with Council
Appointments
Orientation
Commission Reappointment Process 9
Unscheduled Vacancies 9
Attendance 9
Excused Absences
Unexcused Absences
Appeal
Leaves of Absence

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Resignation and Removal from a Commission 11
Terms of Office and Length of Service 11
Local Appointment Roster 11

OPERATING PROCEDURES
Appointment of Officials 13
Role of Chair 13
Role of Secretary 13
Agenda Packet 13
Conducting Meetings 13
Agenda
Debate and Decorum
Motions
Minutes 15
Code of Conduct and Ethics Policy 15

IMPOSED RESTRAINTS
The Ralph M. Brown Act 16
Conflict of Interest 16
Disclosure Requirements 17
Public Records Law 17

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1 CITY GOVERNMENT

The City of San Carlos is a General Law city operating under a Council/Manager form of government with the City Council acting as the legislative body of the City. We adhere to the provisions and requirements established as general law by the state of cities.

CITY ORGANIZATION CHART

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2 CITY COUNCIL

The City Council is the City’s governing body. It provides political leadership, enacts laws, adopts resolutions, and establishes policies for City gov ernment. The five members of the City Council are elected at-large to four-year terms. Elections occur in November of even-numbered years and the terms are staggered so that no more than three City Council seats are up for election at any one time.

At the first regular meeting in December, the Mayor is appointed from among the Councilmembers by a majority vote of the members of the Council for a one-year period. The Mayor presides at all meetings, is the official head of the City for ceremonial purposes, and signs contracts, agreements, ordinances, and resolutions. The Mayor does not have veto power over any legislation.

The City Council meets on the second and fourth Monday of each month in the Council Chambers on the first floor of City Hall. The Council also holds special meetings and study sessions as necessary. All regular and special meetings are open to the public. A majority of the members constitutes a quorum, which is required for enactment of any ordinance or resolution.

City Council agendas and minutes of the meetings are posted on the City of San Carlos’ online meeting portal -– www.cityofsancarlos.org/agendasancarlosca.iqm2.com. Council meetings are both streamed live and stored for later viewing on the City’s website and broadcast live on cable television.

CITY DEPARTMENTS AND STAFF

Office of the City Manager
The City Manager is appointed by the City Council. The position coordinates all City activities on behalf of the City Council and is responsible for bringing those matters before the Council that require its deliberation. The department oversees the Council’s Strategic Plan, the City’s Green Programs, and the City’s Communications, including social media, newsletters, content on local Channels 27 (Comcast) and 99 (AT&T Uverse) and the City website. In the day-to-day operation of City government, Department Heads work under the direction of the City Manager in carrying out the policies of the City Council. The City Manager has the authority to appoint and dismiss Department Heads, except for the City Attorney.

Office of the City Attorney
The City Attorney is also appointed by the City Council. The position provides ongoing legal advice to the Mayor, City Council, Commissions, and City staff. In addition to examining all ordinances, resolutions, agreements and contracts, and coordinating enforcement of the Municipal Code with various City departments, the City Attorney advises the Council and Planning & Transportation Commission on questions of law in those matters coming before them, and to represents the City in other actions to which it is a party, or as otherwise may be requested.

Office of the City Clerk
The City Clerk records and maintains accurate records of Council actions, publishes and codifies ordinances, administers oaths and affirmations, conducts City elections, signs official documents, receives claims, and is the filing officer for campaign and economic interest filings.

Administrative Services Department

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3 The Administrative Services Department is co mprised of four divisions: Finance; Human Resources; Information Technology; and Risk Management. The Finance Division is responsible for preparation of the City budget, supervision over general accounting and accounting systems of all City departments, and business registrations. The Human Resources Division is responsible for recruiting and selecting qualified candidates, classification and compensation, labor relations, and administration of benefits. The Information Technology Division provides user desktop support and training, oversees administration of networks, and supports telecommunications, local Channels 27 (Comcast) and 99 (AT&T Uverse) content , database, and enterprise and departmental application support. The Risk Management Division is responsible for handling general liability, insurance, workers compensation and Americans with Disabilities Act (ADA) coordination, and develops City safety policies and procedures.

Community Development Department
The Community Development Department is comprised of three divisions: Planning; Building; and Economic Development and Housing. It is the responsibility of the Director to oversee current and long range planning efforts to ensure the balanced physical development of the City in accordance with the City’s adopted General Plan and Zoning Ordinance and Economic Development Plan.

Staff members support the Planning & Transportation Commission, Economic Development Advisory Commission, Residential Design Review Committee, Zoning Administrator, and economic development partnerships.

Parks and Recreation Department
The Parks and Recreation Department provides re creational services and facilitates parks maintenance. Its mission is to enhance the quality of life in San Carlos by promoting health and wellness for all ages through its recreation offerings , facilitates community problem solving, and provides the best recreational experience possible to the residents of San Carlos. Department staff members serve as liaisons to the Parks and Recreation Foundation and the Parks, Recreation and Culture Commission.

Public Works Department
The Public Works Department oversees the cons truction and maintenance of the City’s public infrastructure; primarily sewers, roads, and storm drains, along with public parks and facilities.

The department also administers the Capital Improvement Program, and provides engineering support services to other City departments. Public Works staff members primarily support the Transportation & Circulation Commission and occasionally support the Planning & Transportation Commission and the Parks, Recreation and Culture Commission.

IMPORTANT CITY DOCUMENTS

As a new Commission member, you should familiari ze yourself with the documents governing your particular Commission, including the City budget, Municipal Code, and relevant element(s) of the General Plan. Reviewing these documents will help you get a sense of your responsibilities.

City Budget
The City's budget contains two major sections: the operating budget; and the five year Capital Improvement Program (CIP). The City Manager submits the proposed budget and CIP to the City Council for review. The proposed budget represents the City Manager's recommendations regarding the financial, physical, and social plans for the City. The budget identifies resources and expenditures and allocates revenues; balancing public needs with available resources. The budget document is available on our website at www.cityofsancarlos.org/budget.

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4 Municipal Code
The San Carlos Municipal Code is the systematized collection of regulatory, penal, and administrative laws of general application. The City Council modifies the Municipal Code by adopting ordinances at public meetings. The Municipal Code serves as the basic law of the City.

It is available online at www.codepublishing.com/CA/sancarlos/ and in the office of the City Clerk.

General Plan
The General Plan guides the future development of the City, describes the desired character and quality of the community, sets forth the goals that govern the City, and states the policies that the City government will follow to achieve those goal s. In California, General Plans serve as the “Constitution” for all future development in ci ties. The General Plan addresses all aspects of development including land use, environmental management and sustainability, traffic and circulation, housing, parks and recreation, and other topics. A copy of the General Plan is available online at www.cityofsancarlos.org/generalplan and in the office of the City Clerk.

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5 CITY COMMISSIONS

A Commission is established by ordinance because there is a need for an ongoing advisory group or because the State mandates its existence. Commissions serve the City Council in an advisory capacity as a link between the citizenry and the Council. City Commissions provide many benefits to City government and the community as a whole. The primary purpose is to gather information, weigh public input, and examine issues in depth to render a recommendation to the Council for consideration.

The City of San Carlos has a number of Commissions, each with distinct responsibilities. This section provides some background information on each Commission. For additional information regarding Commissions and Committees, please refer to the San Carlos Municipal Code, Section

2.24. CITY COMMISSIONS ORGANIZATION CHART

Economic Development Advisory Commission
Purpose and Functions : The Economic Development Advisory Commission provides policy recommendations on economic development strat egies in the City of San Carlos. The Commission’s goals include maintaining a successf ul business climate, ensuring a diverse job base, and ensuring an adequate range of housing for residents and employees of San Carlos businesses.

Voting Members: Consists of seven members appointed by the City Council for staggered three- year terms. The City Council desires to have San Carlos business representatives on the Commission. Business representatives need not be residents of San Carlos, however, the majority of the Economic Development Advisory Commissioners shall be residents.

Alternate Member: The City Council may also appoint an alternate member to this Commission to serve as a voting, participating member in the event of an absence of a voting member or in the event that a member abstains from a matter due to a conflict of interest.

Meeting: Meets the fourth Tuesday of the month at 4:00 p.m.

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6 Parks, Recreation and Culture Commission
Purpose and Functions : The Parks, Recreation, and Culture Commission makes recommendations to the City Council regarding current and potential programs, services, and facilities related to parks and recreation. The Commission also advises and makes recommendations concerning the acquisition of properties suitable for parks and recreation activities and services. It is also the duty of this Commission to advise Council on all matters affecting the historical, artistic, and scientific affairs of San Carlos and its environs and provides assistance to groups in the fields of history, arts, and science of the area.

Voting Members: Consists of five members appointed by the City Council for staggered three- year terms.

Meeting: Meets the first Wednesday of every even month at 7:00 p.m.

Planning & Transportation Commission
Purpose and Functions : The Planning & Transportation Commission participates in the administration of the zoning laws and policies of the City. The Commission makes recommendations to the City Council regarding land use and improving traffic and circulation conditions,; reviews proposed development projects , matters having to do with traffic and circulation - including pedestrian and bicycling matters, and preliminary plans for all capital improvement programs related to modes of transportation;, and and advises as to the overall development and maintenance of the General Pl an of the City. The Commission also conducts necessary public hearings to administer the pl anning laws and policies of the City and acts on applications for zoning amendments, conditional use permits, variances, subdivisions, and other related functions as may be assigned by the Council. The Commission's powers and duties are specifically enumerated in State planning law (Government Code Section 61500 et seq.) and in the San Carlos Municipal Code (Section 2.24).

Members: Consists of five members who are appointed by the City Council for staggered three- year terms.

Meeting: Meets the first and third Mondays of every even month at 7:00 p.m.

Residential Design Review Committee
Purpose and Functions: The Residential Design Review Committee is established to conduct design review of proposed residential development pursuant to Title 18 of the Municipal Code and any adopted residential design review guidelines.

Members: Consists of three members:

1. A Planning & Transportation Commissioner, who shall be the Chairperson, appointed annually by the Planning & Transportation Commission; and

2. A community volunteer with professional design experience, appointed by the City Council for three-year terms; and

3. An architect or licensed design professional under contract (not appointed by the City Council) for three-year terms.

Alternate Member: An alternate architect or licensed design professional may be designated by staff under contract (not appointed by the City Council) for three-year terms to serve if a community member is not appointed or to fill a community member absence.

Meeting: Meets first and third Mondays of the month at 54:30 p.m.

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7 Transportation and Circulation Commission
Purpose and Functions : The Transportation and Circulation Commission recommends to the City Council and/or Public Works Director ways and means for improving traffic conditions and the administration and enforcement of traffic regulations. The Commission also receives and evaluates complaints having to do with traffic, transportation, bicycle, and pedestrian matters.

Members: Consists of five members who are appointed by the City Council for three-year staggered terms. At least one member of the Transportation and Circulation Commission shall be a bicyclist and at least one other member who understands the needs of bicyclists and pedestrians. A majority of the members shall be San Carlos residents, preferably from varying San Carlos neighborhoods.

Meeting: Meets the third Tuesday of the month at 7:00 p.m.

Youth Advisory Council
Purpose and Functions : The Youth Advisory Council advises the City Council on matters relating to the youth and teen population within San Carlos. This may include programs relating to safety, recreation, drug awareness, special interests, sports, community involvement, socialization, and environmental concerns. The Council holds forums on problems, activities, and concerns of youth, either alone or in conjunction with other governmental agencies and community organizations, and recommends the implementation of community programs that the Council deems desirable.

Members: Consists of nine members between the ages of 12-18 years of age, with at least two middle school age members. The City Council ma kes the appointments for two-year terms, with
the exception of high school seniors who shall serve a one-year term.

Meeting: Meets the second Wednesday of the month at 7:00 p.m.

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8 COMMISSION MEMBERSHIP

COMMISSION APPOINTMENT PROCESS

This section addresses the many facets of the Commission appointment process.

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In the spring of each year, the Commission application filing period will open for upcoming vacancies. This opportunity to apply will be posted on the City’s website and a notification will be sent to all subscribers of the “Commission & Board Opening Announcements” “Boards/Commissions” group on the City’s email notification system - eNotify.

Applications
A general application is required for all Commissions. Applicants may designate and rank which Commission(s) and/or Board(s) they are interested in serving on.

Application Review
After the filing period closes, the City Council may hold a special meeting to review the applications received and possibly eliminate some applicants from further consideration.

Group Meeting with Staff
Should a special meeting as described above be held by Council to review applications, only those applicants who are invited to move forward to the interview process will be invited to a group meeting with the City Manager and the various Commissions’ staff liaisons. If a special meeting is not held by the Council, all applicants will be invited to the group meeting.

The purpose of the group meeting is to provide candidates with some background information on the City, the Commissions and the rest of the application process. This meeting will also provide the applicants with an opportunity to ask questions of staff and to gain a sense of what they can expect during the Council interview.

Interview with Council
Council will interview candidates individually at an open and public meeting. If an applicant is unable to interview with the Council during the appointed time, he or she will not be considered for a position on a Commission/Board.

After interviewing the applicants, Council will appoint candidates based on their experience and interest to a Commission/Board. At this time, Council may also designate and place applicants on an eligibility list for a particular Commission/Board, which is valid for 12 months from the date of the interview.

Appointments
Commission appointments are made by majority vote of the Council for specified terms, which for most appointments are three years. Appointments will be announced at the next regular City Council meeting, where the Commissioner(s) may be introduced and take their Oath of Office.

Orientation
Newly appointed Commissioners must attend an orientation presented by the City Clerk, City Attorney, and respective Department Head and/or staff liaison prior to their first regular Commission meeting.

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9 At the orientation, the new Commissioners will receive an introduction to the Brown Act, be briefed on current and upcoming projects applicable to their Commission, and be provided copies of the Code of Conduct and Ethics Policy and the Commissioners’ Handbook. If applicable, the City Clerk will provide the Commissioners with information on the mandatory Fair Political Practices Commission (FPPC) Statement of Economic Interest and Ethics training.

An Electronic Waiver Form will also be distributed at the orientation. This is a mandatory form that all Commissioners must sign prior to being issued a City email account. Should a Commissioner wish to use a personal electronic device to access her/his City email account, she or he will also need to fill out a Personal Mobile Device Agreement.

COMMISSION REAPPOINTMENT PROCESS

Prior to term expiration, Commissioners who are eligible for reappointment will be notified by the City Clerk. Incumbent Commissioners seeking reappointment will need to notify their staff liaisons and the City Clerk. The City Council will consider incumbents for reappointment to another term and announce the decision at a regular Council meeting.

UNSCHEDULED VACANCIES

In the event of an unscheduled vacancy on a Commission, the alternate member of the Commission shall move to the seat of the voting member, and Council may appoint an applicant from the eligibility list may move into the alternate member’s seat.

If the Commission does not have an alternate member, the Council may appoint an applicant from the eligibility list will be used.

If the Commission does not have an eligibility list, the City will begin a recruitment to fill the seat.

ATTENDANCE

A quorum (a majority of the membership) is necessary for the conduct of business. Members are expected to attend all meetings and should make every effort to do so. Such attendance ensures a steady flow of communication and keeps everyone abreast of current topics under discussion.

Commissioners’ attendance will be recorded and submitted to Council as part of the Commission’s quarterly updates.

Council shall take into consideration Board and Commission member attendance records when considering reappointments.

Excused Absences
Excused absences will be limited to those which meet the following requirements:
a. The absent member must inform the Chair and staff liaison of his or her intended absence prior to the posting of the scheduled meeting agenda; and b. The absence is due to one of the following:
i. Death in the family
ii. Personal illness or illness of imm ediate family member (spouse/partner, child, parent)
iii. Commission/Board related business

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10 iv. Personal leave, such as a vacation (limited to one per any 12 consecutive months for those Commissions that meet monthly or less frequently; and to 10% of regularly scheduled meetings for the Planning & Transportation Commission and Residential Design Review Committee)
v. Emergency
vi. Required military service
vii. Parental leave
viii. Religious or culture holiday

Unexcused Absences
An absence that does not meet the requirement of an excused absence is considered an unexcused absence.

Failure to inform a staff liaison prior to the posting of the meeting agenda will result in an unexcused absence unless the Chair and/or staff liaison determines that extenuating circumstances prevented such advance notice.

If a Commission meeting is cancelled due to a lack of quorum, any Commissioners who were not available to attend that meeting will have it counted as an unexcused absence.

Unexcused absences from three (3) meetings within a fiscal year (July – June) will result in that Commission member’s seat being declared vacant by the City Clerk. For those Commissions that are scheduled to meet less than once a month, unexcused absences from two (2) meetings will result in that Commission member’s seat being declared vacant by the City Clerk.

The City Clerk will inform any member with two (2) absences (or one (1) in the case for Commissions that meet less than monthly) that his or her seat will be declared vacant upon an additional absence within the fiscal year.

Appeal
Any declaration of vacancy based on absences will be appealable to the City Manager or designee. The member will be notified in writing on the date their seat is declared vacant and an appeal must be filed in writing addressed to the City Manager or designee within fifteen (15) days of the date of notification. A decision on the appeal will be issued in writing promptly following receipt of the appeal. A decision on the appeal will become final upon the date of the decision and is not subject to any further administrative appeal.

Leaves of Absence
A leave of absence may be taken anywhere from one Regular Meeting up to a period not to exceed three (3) months upon following the process identified below. The basis for a leave of absence includes, but is not limited to:
a. Personal illness or illness of immediate family member (spouse/partner, child, parent) b. Required military service
c. Parental leave

Parental leave for any period not to exceed thr ee (3) months may be automatically taken by a Commissioner upon written notification to the Ci ty Clerk and staff liaison as soon as the need arises or as is practicable prior to commencemen t of the actual leave of absence. To the extent possible, the Commissioner should provide sixt y (60) days advance notice of the leave of absence.

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11 For all other types of leaves, a request for leave of absence must be submitted in writing to the City Clerk and the staff liaison as soon as the need arises or as is practicable prior to commencement of the actual leave of absence. To the extent possible, the Commissioner should submit the request with sixty (60) days advance notice of the requested leave of absence. The City Clerk, in consultation with the staff liaison, will determine whether to grant the leave. A determination regarding the leave of absence request will be issued in writing promptly following receipt of the request.

Requests to extend any leave of absence, including parental leave, will be considered on a case by case basis. A request to extend a leave must be s ubmitted in writing to the City Clerk, with a copy to the staff liaison prior to the conclusion of the initial leave of absence. The City Clerk, in consultation with the staff liaison, will determine whether to grant the extension. A determination regarding the extension request will be issued in writing following receipt of the request. An extension of a leave of absence up to an additional three (3) months, for a total uninterrupted leave not to exceed six (6) months, may be granted to the Commissioner.

Any absences beyond the approved leave of absence timeframe will be recorded and subject to the determinations outlined in the “Excused Absences” section.

RESIGNATION AND REMOVAL FROM A COMMISSION

Commission members who are unable to continue their service for reasons of health, business requirements, change of residency outside the City, or personal reasons should submit a formal letter of resignation to the City Council with a copy to the City Clerk and staff liaison.

Any Commission member may be removed from office prior to the expiration of his or her term, with or without cause by majority vote of the City Council.

TERMS OF OFFICE AND LENGTH OF SERVICE

A Commissioner shall hold office for a term of three years, which shall commence on July 1 st and
end on June 30th. Appointments are staggered so that no more than three members’ terms shall expire at the same time.

Time of service by a member on any of the City Council-appointed Commissions shall not exceed six years of consecutive service
. If a Commissioner is appointed to fill a vacancy prior to expiration of the term for which his or her predecessor was appointed, that service shall not be counted as a term or against the overall limit of six years of consecutive service.

If a Commissioner is appointed to another Commission by the City Council, her or his time of service on the first Commission shall not be counted as cumulative service.

Alternate members are appointed for a three year term, ending on June 30 th three years from the
year they are appointed.

If an alternate member fills an unscheduled vacancy, her or his time served as an alternate member does not count towards the overall limit of six years. Additionally, the time served filling the unscheduled vacancy shall not be counted as a term or against the overall limit of six years of consecutive service.

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12 LOCAL APPOINTMENT ROSTER

The City Clerk shall maintain the local appointment roster (also known as the Maddy Act) as required by Government Code Section 54972. This roster lists current Commissioners and their term expirations. This roster is available for review on the City's website at www.cityofsancarlos.org/commissions as well as in the City Clerk's office and the San Carlos Library.

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13 OPERATING PROCEDURES

APPOINTMENT OF OFFICIALS

At their first meeting after June of each year, each Commission will appoint a chair and a secretary (if applicable to the Commission) from among its members serving on the body. She or he shall serve at the pleasure of the Commission for one year.

ROLE OF CHAIR

The Chair shall preserve order and decorum at all meetings of the advisory body, announce the advisory body decisions, and decide questions of order. The Chair is responsible for ensuring the effectiveness of the group process. A good Chair balances moving the discussion forward with involving all Commissioners and allowing for adequate public participation. In the absence of the Chair, the Vice-chair shall act as presiding officer.

The Chair is also responsible for preparing a quarterly report for the Council with updates on the Commission’s work.

ROLE OF SECRETARY

Each Commission may designate a secretary from among its members. The Planning & Transportation Commission, Economic Development Advisory Commission , Transportation and Circulation Commission and the Residential Design Review Committee do not designate secretaries because this function is performed for them by staff. The secretary's responsibility is to prepare the minutes of each meeting. Secretaries are not necessarily selected for any fixed term, and the responsibility may rotate from member to member at different meetings if the Committee so chooses. It is perfectly acceptable for the Chair and the secretary to be the same person. However, a secretary must be officially designated for every meeting and a record of his or her identity must be included in the minutes he or she keeps.

AGENDA PACKET

Each Commission has a staff coordinator responsible for preparing and distributing the agenda and supporting documents in accordance to the Brown Act - 72 hours prior to a regular meeting, and 24 hours before a special meeting. Commissioners will be notified of when the packets are published and available for pick-up (if applicable). All agendas and supporting material are available for viewing online at www.cityofsancarlos.org/agendasancarlosca.iqm2.com.

To prepare for the meetings, each Commissioner should read the agenda packet and contact City staff with any questions regarding information presented.

CONDUCTING MEETINGS

Commission meetings are conducted in accordance to the parliamentary procedure manual "Robert's Rules of Order, Newly Revised". Parliamentary procedures are intended to help meetings run in a smooth and orderly fashion to facilitate the conduct of business. It is the standard for facilitating discussions and group decision-making and is a good reference to familiarize yourself with. A copy may be found in the office of the City Clerk.

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14 Agenda
The agenda for the meeting lists both the items that will be discussed and the sequence of the discussion. The Chair of the meeting follows the agenda and directs the assembly at the meeting.

The following is an example of the order of business that may be listed on the agenda:

1. Call meeting to order by presiding officer/chair

2. Roll call

3. Approval of minutes

4. Reports to officers

5. Reports of sub-committees (if any)

6. New Business

7. Adjournment

Debate and Decorum
Anyone, including staff members, wishing to speak must first gain recognition by the presiding officer. The speaker should then confine comments to the question before the Commission.

Comments from the audience should be limited to two or three minutes (depending on the Commission) and directed to the Commission, not to staff members present. If a response is needed from staff, the Chair will direct the questions to the appropriate staff person who will then respond to the Chair.

The Commission should discourage outward signs of agreement or disagreement from the audience such as applause or statements from the floor. Such demonstrations can intimidate those with an opposing view and unintentionally discourage open public discussion of all the issues and points of view.

Motions
A motion is a formal statement of a proposal for consideration or action. A motion may be substantive in nature, may express a certain view, or may direct that a particular investigation be conducted. Each member has the right to present motions. Motions may be voted on only if they receive a second.

Only one question can be considered at a time. Once a motion is before the Commission, it must be adopted or rejected by a vote or the Commission must take action disposing of the question some other way before any other business can be brought up. A motion is also subject to a motion to amend.

The basic motion is “I move that…” Once the motion is made and seconded, the Commissioners may discuss it. If someone would like to change the motion, they say, “I move to amend the motion to read…” A second is required to amend a motion. If a motion to amend is seconded, it must be dealt with in some way (passed or defeated) before the main motion is once again dealt with. If the motion to amend is passed, it becomes part of the main motion. (The changes it suggests are added to the main motion). Once that happens, the Commissioners can discuss and vote on the main motion. If the motion to amend is defeated, then the main motion (the first motion) remains as it was originally and is discussed and voted on.

If a Commissioner is not sure that a voice vote gave an accurate account of a vote, he or she can request that the chair ask for a show of hands or call for a roll call vote.

There are two ways to delay action on an issue. In order to put off action until a specific date, a Commissioner can say “I move to postpone until… (a specific date).” To put off action indefinitely,

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15 a Commissioner could say “I move to table the motion.” Both of these actions require a majority vote.

To end a meeting, you say “I move to adjourn.” This motion requires a second and must be voted on.

MINUTES

Minutes of all meetings must be taken and, when approved by the Commission, become the official City record of the meeting. Minutes must provide a clear record of the actions taken during the meeting and a summary of the important topics raised. They should not be a verbatim transcript and must never reflect the recording secretary’s opinions on anything said or done, whether favorable or unfavorable. Any additions or corrections to the minutes may be made in public meetings with the approval of the Commission but not at an individual’s request.

Minutes should state:
 The kind of meeting (regular, special, adjourned)
 The name of the Commission
 The date, time and place of the meeting
 The name of the presiding officer or acting chair
 Members present, members absent, and staff present
 Whether or not the minutes of the previous meeting were approved as read or as corrected, including the date and kind of meeting
 All main motions with the wording in which each motion was adopted  The disposition of the motion
 The name of the (motion) mover
 All points of order and appeals, whether sustained or lost, together with the reasons given by the chair for the ruling
 The time of adjournment

CODE OF CONDUCT AND ETHICS POLICY

The City Council has adopted a Code of Conduct and Ethics Policy for elected and appointed Officials. The policy clearly spells out the officials’ roles and responsibilities, legal and ethical standards, and appropriate relation with City staff, the general public and the media. The City Clerk will provide a copy to all Commissioners during their orientation. A signature acknowledging receipt will be required.

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16 IMPOSED RESTRAINTS

Certain limitations have been placed upon the power of both the City Council and its appointed Commissions by both statutory and case law. In certain instances, application of these restraints may be crucial in the governmental process.

THE RALPH M. BROWN ACT

The Brown Act (Government Code Section 54950, et seq.) is a state law requiring that almost all local government business be conducted in open and public meetings. This requirement is based upon the belief that the people must remain informed about the activities of government in order that they may retain control over it. The Brown Act applies to the City Councilmembers as well as all members of Commissions and Committees. Any time in which a majority of the members of a Commission or Committee meet face-to-face or use intermediaries or technological devices (such as phone, fax, e-mail, or letters) to hear, discuss, or deliberate upon any public business, a "meeting" is taking place as defined by the Brown Act. Social events are exceptions to this, so long as public business is not discussed.

With very few exceptions, such meetings must be open to the public and must be announced at least 72 hours ahead of time for a regular meeting and 24 hours ahead of time for a special meeting, with a posted agenda indicating the time and place of the meeting and describing each item of business which is to be discussed. No action may be taken at any meeting unless a quorum is present. Action may be taken by the body only on items which properly appear on the meeting agenda. In addition, minutes of the proceedings must be taken for entry into the public record.

The City Attorney will provide a copy of the Br own Act and review it in detail with all new Commissioners during their orientation. All members should be sure to understand this law. Staff will be happy to assist in interpreting its requirements.

CONFLICT OF INTEREST

In order to fulfill the City government's undivided duty to serve the public, it is necessary for the City's officers to diligently avoid any circumst ance in which their personal and public interests or responsibilities could come into conflict, or in which City officers could be tempted to use their positions for personal gain. State law specifically regulates several areas:

 Interests in Contracts. Members of the City Council and other public officers may not make any contract with the City in which they have a financial interest. Such contracts are void. (Government Code Section 1090)

 Discounted or Free Transportation Passes. Office holders in California are strictly prohibited from accepting free passes or discounts from transportation companies.

Violation of this prohibition is punishable by forfeiture of office. (California State Constitution)

 The Political Reform Act. The Political Reform Act (Government Code Section 81000, et seq.) forbids a public official from participating in or attempting to influence those governmental decisions or actions in which he or she has a "financial interest" which could be materially affected by the decision. The Act defines the kinds of interests (which includes

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17 interests owned by spouses, dependent children and agents, and certain businesses and trusts), which might cause a conflict and requires public officials to disqualify themselves from decisions that could affect those interests. The Fair Political Practices Commission (FPPC) enforces the Political Reform Act.

 Real Property. Members of the City Council and other public officials should recuse themselves if there is a reasonably fores eeable financial impact on the officials’ real property as provided in Fair Political Practices Commission Regulation 18702.2. Where real property they own is within 500 feet of a project the official shall recuse themselves from the decision. Where the official’s property is between 500 and 1000 feet of a project the public official shall recuse themselves if a proposed project would impact the income potential, highest and best use, or character of the officials’ property by substantially altering traffic levels, intensity of use, parking, view, privacy, noise levels, or air quality. Where an official’s interest in real property is more than 1,000 feet from a project, the official is presumed not to have a conflict of interest. An official shall recuse themselves with respect to a leasehold interest if the decision affects the rental value or use of the real property.

DISCLOSURE REQUIREMENTS

As established in Government Code Section 87200, designated officers and employees must file Statements of Economic Interest upon assumption of office, on an annual basis, and when leaving office. The City Clerk will notify new Commissioners if they are designated officers, and supply them with the proper forms. Members must disclose all investments, business positions, sources of income, and interests in real property that could be materially affected by the decisions made by their Commissions. The completed statements are kept on file by the City Clerk and are available for public inspection.

PUBLIC RECORDS LAW

The Government Code of the State of California provides that all official records of the City are open to inspection to any interested citizen at reasonable times. Exceptions to this law are only those records specified in the act, records relative to legal action in which the City is a party, and records the disclosure of which would not be in the public interest. All Commission minutes and supporting documents are public records and must be disclosed.

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3 7
0 CITY COUNCIL

STAFF REPORT
MEETING DATE: September 12, 2022
ITEM TITLE: Adopt a Resolution Authorizing Remote Teleconference Meetings of the City Council and Commissions Pursuant to Assembly Bill 361.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing remote teleconference meetings of the City Council and Commissions pursuant to Assembly Bill (“AB”) 361.

FISCAL IMPLICATIONS:

There is no financial impact associated with adopting the proposed Resolution.

BACKGROUND:

On March 4, 2020, Governor Newsom of California proclaimed a state of emergency in response to the outbreak of the novel coronavirus (COVID-19). Then on March 17, 2020, the Governor issued Executive Order N-29-20 easing Brown Act restrictions to allow local legislative bodies to hold their meetings via teleconference. This enabled the San Carlos City Council and staff to continue to safely conduct public meetings with public participation via teleconference, while still adhering to the County of San Mateo Health Officer’s "shelter-in-place" order.

On September 16, 2021, Governor Newsom approved AB 361 with the goal to “improve and enhance public access to local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options.” The bill contains an urgency clause, which made the bill effective upon signing with a sunset date of January 1, 2024.

AB 361 allows local legislative bodies to continue to meet remotely if they meet three criteria:

1. The local agency holds a meeting during a declared state of emergency proclaimed by the Governor;

2. State or local officials have imposed or recommended measures to promote social distancing; and

3. Legislative bodies have determined that meeting in person would present imminent risks to the health or safety of attendees.

Pursuant to AB 361, the City Council adopted Resolution 2021-093 on September 27, 2021, declaring the need for the City Council and Commissions to continue conducting remote meetings. Since October 25, 2021, the City Council has adopted a Resolution each month renewing its declaration to continue meeting remotely for the next 30 days.

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3 7
0 Since May 9, 2022, the City Council and Planning and Transportation Commission meetings have been conducted in-person, with an option for the public to participate remotely via Zoom. The Economic Development Advisory Commission, Parks, Recreation and Culture Commission and Youth Advisory Council have since decided to transition to in-person meetings as well. The Residential Design Review Committee continues to conduct its meetings remotely.

ANALYSIS:

While the City Council and Planning and Transportation Commission have transitioned to in- person meetings, there are other City commissions that have opted to continue remote meetings.

Adopting the proposed Resolution will provide those commissions with the option to continue remote meetings. In addition, members of the City Council and Planning and Transportation Commission will have the flexibility to participate via teleconference in the event of a potential COVID-19 exposure or COVID-19 related concerns, such as an asymptomatic infection or concerns that an infection might occur at a remote location when a councilmember or commissioner has an active infection. If the Council approves the proposed Resolution, staff will present a staff report to Council every thirty days to verify that the circumstances continue to exist.

If the Council does not adopt a Resolution this evening to authorize remote meetings pursuant to AB 361, beginning September 13, 2022, all commissions will need to transition back to in-person public meetings and any remote participation from members of the City Council and Commissions would need to be done according to the Brown Act’s teleconferencing requirements, which include identifying the teleconference location on the agenda of the meeting and allowing members of the public to attend the meeting at the teleconference location.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a resolution making findings and authorizing remote teleconference meetings of the City Council and Commissions pursuant to AB 361; or

2. Do not adopt the resolution and proceed to transition all Commissions to in-person meetings beginning September 13, 2022; or

3. Provide staff with alternative direction
Respectfully submitted by:

Crystal Mui, City Clerk
Approved for submission by:
_________________________
Jeff Maltbie, City Manager

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3 7
0 ATTACHMENT(S):

1. Resolution

2. AB 361

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RESOLUTION NO. 2022 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY COUNCIL AND COMMISSIONS PURSUANT TO ASSEMBLY BILL 361.

WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State prepare for broader spread of the novel coronavirus (COVID-19); and
WHEREAS, on March 10, 2020, the City Manager, acting as Director of Emergency Services of the City of San Carlos, proclaimed the existence of a local emergency within the City; and
WHEREAS, on March 12, 2020, the City Council adopted Resolution 2020-013 ratifying and extending the Director of Emergency Services’ proclamation of the existence of a local emergency caused by COVID-19; and
WHEREAS, on March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act to allow local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS, as a result of Executive Order N-29-20, City staff set up Zoom meetings for all City Council and Commission meetings; and
WHEREAS, on September 16, 2021, the Governor signed Assembly Bill (“AB”) 361 into law as an urgency measure that went into effect immediately; and WHEREAS, AB 361 authorizes local legislative bodies to continue to conduct meetings using teleconferencing without complying with the Ralph M. Brown Act’s standard teleconferencing requirements if certain conditions are met; and WHEREAS, on September 27, 2021, pursuant to Assembly Bill 361, the City Council adopted Resolution 2021-093 making findings on the need for the City Council and Commissions to continue to teleconference in order to ensure the health and safety of the public; and WHEREAS, each month since the passing of Resolution 2021-093, the City Council has reviewed the situation and adopted a Resolution renewing its declaration for the need for the City Council and Commissions to continue conducting meetings remotely due to health and safety concerns, pursuant to AB 361; and
WHEREAS, as ofsince May 9, 2022, the City Council and Planning and Transportation Commission meetings have been conducted in-person, with an option for the public to participate remotely via Zoom. The Economic Development Advisory Commission, Parks, Recreation and Culture Commission and Youth Advisory Council have also transitioned to in-person meetings; and

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WHEREAS, the Residential Design Review Committee has opted to continue conducing it’s meetings remotely; and
WHEREAS, adopting a Resolution making findings and authorizing the option for the City Council and Commissions to continue conducting meetings remotely due to health and safety concerns, pursuant to AB 361, provides Commissions who aren’t ready to meet in person the option to continue remote meetings; and
WHEREAS, adopting a Resolution making findings and authorizing the option for the City Council and Commissions to continue conducting meetings remotely due to health and safety concerns, pursuant to AB 361 and provides members of the City Council and Commissions who have returned to in-person meetings with the flexibility to participate via teleconference in the event of potential COVID-19 exposure, future orders restricting attendance, a new variant causing the need to return to full remote meetings or other COVID-19 related concerns.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby makes the following findings, in compliance with AB 361, and in order to continue to teleconference under the modified Brown Act requirements:
a.The City Council has reconsidered the circumstances of the state of emergency; b.The Governor’s proclamation for a state of emergency issued on March 4, 2020 remains in effect;
c.Full return to in-person meetings would cause imminent risk to attendees who are vulnerable or where staff or councilmembers may have an asymptomatic, or where they are only able to attend remotely due to an infection, and it would be unsafe for the public to attend at their remote meeting location; and
d.State and local officials continue to strongly recommend masks be worn by all individuals in indoor settings.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 12th day of September 2022, by the following vote:

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Assembly Bill No. 361
CHAPTER 165
An act to add and repeal Section 89305.6 of the Education Code, and to amend, repeal, and add Section 54953 of, and to add and repeal Section 11133 of, the Government Code, relating to open meetings, and declaring the urgency thereof, to take effect immediately.
[Approved by Governor September 16, 2021. Filed with
Secretary of State September 16, 2021.]
legislative counsel’s digest
AB 361, Robert Ri vas. Open meetings: state and local agencies:
teleconferences.
(1) Existing la w, the Ralph M. Bro wn Act requires, with specified exceptions, that all meetings of a legislative body of a local agency, as those terms are defined, be open and public and that all persons be permitted to attend and participate. The act contains specified provisions regarding the timelines for posting an agenda and pro viding for the ability of the public to directly address the legislative body on any item of interest to the public.

The act generally requires all regular and special meetings of the legislative body be held within the boundaries of the territory o ver which the local agency exercises jurisdiction, subject to certain exceptions. The act allows for meetings to occur via teleconferencing subject to certain requirements, particularly that the legislative body notice each teleconference location of each member that will be participating in the public meeting, that each teleconference location be accessible to the public, that members of the public be allo wed to address the le gislative body at each teleconference location, that the le gislative body post an agenda at each teleconference location, and that at least a quorum of the legislative body participate from locations within the boundaries of the local agenc y’s jurisdiction. The act provides an exemption to the jurisdictional requirement for health authorities, as defined. The act authorizes the district attorney or any interested person, subject to certain pro visions, to commence an action by mandamus or injunction for the purpose of obtaining a judicial determination that specified actions taken by a legislative body are null and void.

Existing la w, the California Emer gency Services Act, authorizes the Governor, or the Director of Emer gency Services when the go vernor is inaccessible, to proclaim a state of emergency under specified circumstances.

Executive Order No. N-29-20 suspends the Ralph M. Bro wn Act’s requirements for teleconferencing during the COVID-19 pandemic provided that notice and accessibility requirements are met, the public members are allowed to observe and address the legislative body at the meeting, and that a legislative body of a local agency has a procedure for receiving and swiftly

92 STATE OF CALIFORNIA

AUTHENTICATED

ELECTRONIC LEGAL MATERIAL

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resolving requests for reasonable accommodation for indi viduals with disabilities, as specified.

This bill, until January 1, 2024, w ould authorize a local agenc y to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Bro wn Act when a le gislative body of a local agency holds a meeting during a declared state of emer gency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency held for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees, and during a proclaimed state of emergency when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees, as provided.

This bill w ould require le gislative bodies that hold teleconferenced meetings under these abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allo w members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the le gislative body. The bill would require the legislative body to take no further action on agenda items when there is a disruption which pre vents the public agenc y from broadcasting the meeting, or in the e vent of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored. The bill would specify that actions taken during the disruption are subject to challenge proceedings, as specified.

This bill w ould prohibit the le gislative body from requiring public comments to be submitted in advance of the meeting and would specify that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time. The bill would prohibit the le gislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified. When there is a continuing state of emergency, or when state or local officials have imposed or recommended measures to promote social distancing, the bill w ould require a le gislative body to mak e specified findings not later than 30 days after the first teleconferenced meeting pursuant to these pro visions, and to mak e those findings e very 30 days thereafter, in order to continue to meet under these abbre viated teleconferencing procedures.

Existing law prohibits a le gislative body from requiring, as a condition to attend a meeting, a person to re gister the person’s name, or to pro vide other information, or to fulfill an y condition precedent to the person’ s attendance.
92 — 2 — Ch. 165

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This bill would exclude from that prohibition, a registration requirement imposed by a third-party internet website or other online platform not under the control of the legislative body.
(2) Existing law, the Bagle y-Keene Open Meeting Act, requires, with specified exceptions, that all meetings of a state body be open and public and all persons be permitted to attend any meeting of a state body. The act requires at least one member of the state body to be ph ysically present at the location specified in the notice of the meeting.

The Governor’s Executive Order No. N-29-20 suspends the requirements of the Bagle y-Keene Open Meeting Act for teleconferencing during the COVID-19 pandemic, provided that notice and accessibility requirements are met, the public members are allo wed to observe and address the state body at the meeting, and that a state body has a procedure for receiving and swiftly resolving requests for reasonable accommodation for indi viduals with disabilities, as specified.

This bill, until January 31, 2022, w ould authorize, subject to specified notice and accessibility requirements, a state body to hold public meetings through teleconferencing and to mak e public meetings accessible telephonically, or otherwise electronically , to all members of the public seeking to observ e and to address the state body . With respect to a state body holding a public meeting pursuant to these provisions, the bill would suspend certain requirements of e xisting law, including the requirements that each teleconference location be accessible to the public and that members of the public be able to address the state body at each teleconference location. Under the bill, a state body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically would satisfy any requirement that the state body allow members of the public to attend the meeting and of fer public comment. The bill w ould require that each state body that holds a meeting through teleconferencing provide notice of the meeting, and post the agenda, as pro vided. The bill w ould urge state bodies utilizing these teleconferencing procedures in the bill to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to existing law, as provided.
(3) Existing law establishes the various campuses of the California State University under the administration of the Trustees of the California State University, and authorizes the establishment of student body organizations in connection with the operations of California State University campuses.

The Gloria Romero Open Meetings Act of 2000 generally requires a legislative body, as defined, of a student body or ganization to conduct its business in a meeting that is open and public. The act authorizes the legislative body to use teleconferencing, as defined, for the benefit of the public and the legislative body in connection with any meeting or proceeding authorized by law.

This bill, until January 31, 2022, w ould authorize, subject to specified notice and accessibility requirements, a le gislative body, as defined for purposes of the act, to hold public meetings through teleconferencing and 92 Ch. 165 — 3 —

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to mak e public meetings accessible telephonically , or otherwise electronically, to all members of the public seeking to observe and to address the legislative body. With respect to a le gislative body holding a public meeting pursuant to these pro visions, the bill w ould suspend certain requirements of e xisting la w, including the requirements that each teleconference location be accessible to the public and that members of the public be able to address the legislative body at each teleconference location.

Under the bill, a le gislative body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically w ould satisfy an y requirement that the legislative body allow members of the public to attend the meeting and of fer public comment. The bill w ould require that each legislative body that holds a meeting through teleconferencing pro vide notice of the meeting, and post the agenda, as provided. The bill would urge legislative bodies utilizing these teleconferencing procedures in the bill to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to existing law, as provided.
(4)  This bill would declare the Le gislature’s intent, consistent with the Governor’s Executive Order No. N-29-20, to impro ve and enhance public access to state and local agency meetings during the COVID-19 pandemic and future emergencies by allowing broader access through teleconferencing options.
(5)  This bill would incorporate additional changes to Section 54953 of the Government Code proposed by AB 339 to be operative only if this bill and AB 339 are enacted and this bill is enacted last.
(6)  The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts la ws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.

This bill would make legislative findings to that effect. (7) Existing constitutional provisions require that a statute that limits the right of access to the meetings of public bodies or the writings of public officials and agencies be adopted with findings demonstrating the interest protected by the limitation and the need for protecting that interest.

This bill would make legislative findings to that effect. (8) This bill w ould declare that it is to tak e effect immediately as an urgency statute.

The people of the State of California do enact as follows:

SECTION 1. Section 89305.6 is added to the Education Code, to read:
89305.6. (a) Notwithstanding any other pro vision of this article, and subject to the notice and accessibility requirements in subdivisions (d) and (e), a legislative body may hold public meetings through teleconferencing 92 — 4 — Ch. 165

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and mak e public meetings accessible telephonically , or otherwise electronically, to all members of the public seeking to observe and to address the legislative body.
(b)  (1)  For a le gislative body holding a public meeting through teleconferencing pursuant to this section, all requirements in this article requiring the physical presence of members, the clerk or other personnel of the le gislative body, or the public, as a condition of participation in or quorum for a public meeting, are hereby suspended.
(2)  For a le gislative body holding a public meeting through teleconferencing pursuant to this section, all of the following requirements in this article are suspended:
(A)  Each teleconference location from which a member will be participating in a public meeting or proceeding be identified in the notice and agenda of the public meeting or proceeding.
(B)  Each teleconference location be accessible to the public. (C)  Members of the public may address the le gislative body at each teleconference conference location.
(D)  Post agendas at all teleconference locations.
(E)  At least one member of the legislative body be physically present at the location specified in the notice of the meeting.
(c)  A legislative body that holds a meeting through teleconferencing and allows members of the public to observ e and address the meeting telephonically or otherwise electronically , consistent with the notice and accessibility requirements in subdi visions (d) and (e), shall ha ve satisfied any requirement that the le gislative body allow members of the public to attend the meeting and offer public comment. A legislative body need not make available any physical location from which members of the public may observe the meeting and offer public comment.
(d)  If a legislative body holds a meeting through teleconferencing pursuant to this section and allows members of the public to observe and address the meeting telephonically or otherwise electronically, the legislative body shall also do both of the following:
(1)  Implement a procedure for receiving and swiftly resolving requests for reasonable modification or accommodation from indi viduals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.), and resolving an y doubt whatsoever in favor of accessibility.
(2)  Advertise that procedure each time notice is gi ven of the means by which members of the public may observ e the meeting and of fer public comment, pursuant to paragraph (2) of subdivision (e).
(e)  Except to the extent this section provides otherwise, each legislative body that holds a meeting through teleconferencing pursuant to this section shall do both of the following:
(1)  Give advance notice of the time of, and post the agenda for , each public meeting according to the timeframes otherwise prescribed by this article, and using the means otherwise prescribed by this article, as applicable.
92 Ch. 165 — 5 —

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(2)  In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, also give notice of the means by which members of the public may observ e the meeting and offer public comment. As to any instance in which there is a change in the means of public observ ation and comment, or an y instance prior to the effective date of this section in which the time of the meeting has been noticed or the agenda for the meeting has been posted without also including notice of the means of public observation and comment, a legislative body may satisfy this requirement by advertising the means of public observation and comment using the most rapid means of communication a vailable at the time. Advertising the means of public observation and comment using the most rapid means of communication available at the time shall include, but need not be limited to, posting such means on the le gislative body’s internet website.
(f)  All legislative bodies utilizing the teleconferencing procedures in this section are urged to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to the otherwise applicable provisions of this article, in order to maximize transparenc y and pro vide the public access to legislative body meetings.
(g)  This section shall remain in ef fect only until January 31, 2022, and as of that date is repealed.

SEC. 2. Section 11133 is added to the Government Code, to read:
11133. (a)  Notwithstanding an y other pro vision of this article, and subject to the notice and accessibility requirements in subdivisions (d) and (e), a state body may hold public meetings through teleconferencing and make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observ e and to address the state body.
(b)  (1)  For a state body holding a public meeting through teleconferencing pursuant to this section, all requirements in this article requiring the physical presence of members, the clerk or other personnel of the state body, or the public, as a condition of participation in or quorum for a public meeting, are hereby suspended.
(2)  For a state body holding a public meeting through teleconferencing pursuant to this section, all of the following requirements in this article are suspended:
(A)  Each teleconference location from which a member will be participating in a public meeting or proceeding be identified in the notice and agenda of the public meeting or proceeding.
(B)  Each teleconference location be accessible to the public. (C)  Members of the public may address the state body at each teleconference conference location.
(D)  Post agendas at all teleconference locations.
(E)  At least one member of the state body be ph ysically present at the location specified in the notice of the meeting.
(c)  A state body that holds a meeting through teleconferencing and allows members of the public to observ e and address the meeting telephonically 92 — 6 — Ch. 165

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or otherwise electronically , consistent with the notice and accessibility requirements in subdivisions (d) and (e), shall have satisfied any requirement that the state body allow members of the public to attend the meeting and offer public comment. A state body need not mak e available any physical location from which members of the public may observ e the meeting and offer public comment.
(d)  If a state body holds a meeting through teleconferencing pursuant to this section and allo ws members of the public to observ e and address the meeting telephonically or otherwise electronically, the state body shall also do both of the following:
(1)  Implement a procedure for receiving and swiftly resolving requests for reasonable modification or accommodation from indi viduals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.), and resolving an y doubt whatsoever in favor of accessibility.
(2)  Advertise that procedure each time notice is gi ven of the means by which members of the public may observ e the meeting and of fer public comment, pursuant to paragraph (2) of subdivision (e).
(e)  Except to the extent this section provides otherwise, each state body that holds a meeting through teleconferencing pursuant to this section shall do both of the following:
(1)  Give advance notice of the time of, and post the agenda for , each public meeting according to the timeframes otherwise prescribed by this article, and using the means otherwise prescribed by this article, as applicable.
(2)  In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, also give notice of the means by which members of the public may observ e the meeting and offer public comment. As to any instance in which there is a change in the means of public observ ation and comment, or an y instance prior to the effective date of this section in which the time of the meeting has been noticed or the agenda for the meeting has been posted without also including notice of the means of public observation and comment, a state body may satisfy this requirement by advertising the means of public observation and comment using the most rapid means of communication a vailable at the time. Advertising the means of public observation and comment using the most rapid means of communication available at the time shall include, but need not be limited to, posting such means on the state body’ s internet website.
(f)  All state bodies utilizing the teleconferencing procedures in this section are urged to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to the otherwise applicable provisions of this article, in order to maximize transparency and provide the public access to state body meetings.
(g)  This section shall remain in ef fect only until January 31, 2022, and as of that date is repealed.

SEC. 3. Section 54953 of the Government Code is amended to read:
92 Ch. 165 — 7 —

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54953. (a)  All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agenc y, except as otherwise pro vided in this chapter.
(b)  (1)  Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agenc y in connection with an y meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all otherwise applicable requirements of this chapter and all otherwise applicable pro visions of la w relating to a specific type of meeting or proceeding.
(2)  Teleconferencing, as authorized by this section, may be used for all purposes in connection with an y meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3)  If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agenc y. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the le gislative body shall participate from locations within the boundaries of the territory o ver which the local agenc y e xercises jurisdiction, e xcept as pro vided in subdivisions (d) and (e). The agenda shall pro vide an opportunity for members of the public to address the le gislative body directly pursuant to Section 54954.3 at each teleconference location.
(4)  For the purposes of this section, “teleconference” means a meeting of a le gislative body, the members of which are in dif ferent locations, connected by electronic means, through either audio or video, or both.

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(d) (1) Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that w ould establish a quorum are present within the boundaries of the territory o ver which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if an y, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdi vision shall be subject to all other requirements of this section.
(3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and an y advisory committee to a county-sponsored health plan licensed pursuant to Chapter

2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e)  (1)  A local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) if the legislative body complies with the requirements of paragraph (2) of this subdivision in any of the following circumstances:
(A)  The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials ha ve imposed or recommended measures to promote social distancing.
(B)  The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority v ote, whether as a result of the emer gency, meeting in person w ould present imminent risks to the health or safety of attendees.
(C)  The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emer gency, meeting in person w ould present imminent risks to the health or safety of attendees.
(2)  A legislative body that holds a meeting pursuant to this subdi vision shall do all of the following:
(A)  The legislative body shall give notice of the meeting and post agendas as otherwise required by this chapter.
(B)  The legislative body shall allow members of the public to access the meeting and the agenda shall pro vide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3. 92 Ch. 165 — 9 —

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In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also gi ve notice of the means by which members of the public may access the meeting and of fer public comment. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment.
(C) The le gislative body shall conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body of a local agency. (D) In the event of a disruption which pre vents the public agency from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the e vent of a disruption within the local agency’s control which prevents members of the public from offering public comments using the call-in option or internet-based service option, the body shall tak e no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption which prevents the public agency from broadcasting the meeting may be challenged pursuant to Section 54960.1.
(E) The le gislative body shall not require public comments to be submitted in advance of the meeting and must pro vide an opportunity for the public to address the le gislative body and offer comment in real time.

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(3)  If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the le gislative body shall, not later than 30 days after teleconferencing for the first time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following findings by majority vote:
(A)  The legislative body has reconsidered the circumstances of the state of emergency.
(B)  Any of the following circumstances exist:
(i)  The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii)  State or local officials continue to impose or recommend measures to promote social distancing.
(4)  For the purposes of this subdi vision, “state of emergency” means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2).
(f)  This section shall remain in effect only until January 1, 2024, and as of that date is repealed.

SEC. 3.1. Section 54953 of the Government Code is amended to read:
54953. (a)  All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the le gislative body of a local agenc y in person, e xcept as otherwise provided in this chapter. Local agencies shall conduct meetings subject to this chapter consistent with applicable state and federal ci vil rights la ws, including, b ut not limited to, an y applicable language access and other nondiscrimination obligations.
(b)  (1)  Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agenc y in connection with an y meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all otherwise applicable requirements of this chapter and all otherwise applicable pro visions of la w relating to a specific type of meeting or proceeding.
(2)  Teleconferencing, as authorized by this section, may be used for all purposes in connection with an y meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3)  If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agenc y. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the le gislative body 92 Ch. 165 — 11 —

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shall participate from locations within the boundaries of the territory o ver which the local agenc y e xercises jurisdiction, e xcept as pro vided in subdivisions (d) and (e). The agenda shall pro vide an opportunity for members of the public to address the le gislative body directly pursuant to Section 54954.3 at each teleconference location.
(4) For the purposes of this section, “teleconference” means a meeting of a le gislative body, the members of which are in dif ferent locations, connected by electronic means, through either audio or video, or both.

Nothing in this section shall prohibit a local agenc y from pro viding the public with additional teleconference locations.
(c)  (1)  No legislative body shall tak e action by secret ballot, whether preliminary or final.
(2)  The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
(3)  Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdi vision (d) of Section 3511.1, during the open meeting in which the final action is to be tak en. This paragraph shall not affect the public’s right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Di vision 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation.
(d)  (1)  Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that w ould establish a quorum are present within the boundaries of the territory o ver which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if an y, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2)  Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdi vision shall be subject to all other requirements of this section.
(3)  For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and an y advisory committee to a county-sponsored health plan licensed pursuant to Chapter 92 — 12 — Ch. 165

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the public to address the le gislative body and offer comment in real time.

This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment. (F)  Notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local le gislative body, that requires registration to log in to a teleconference may be required to re gister as required by the third-party internet website or online platform to participate. (G)  (i)  A legislative body that provides a timed public comment period for each agenda item shall not close the public comment period for the agenda item, or the opportunity to re gister, pursuant to subparagraph (F), to pro vide public comment until that timed public comment period has elapsed.
(ii)  A legislative body that does not pro vide a timed public comment period, but takes public comment separately on each agenda item, shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to re gister pursuant to subparagraph (F), or otherwise be recognized for the purpose of providing public comment. (iii)  A legislative body that pro vides a timed general public comment period that does not correspond to a specific agenda item shall not close the public comment period or the opportunity to re gister, pursuant to subparagraph (F), until the timed general public comment period has elapsed. (3)  If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the le gislative body shall, not later than 30 days after teleconferencing for the first time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following findings by majority vote:
(A)  The legislative body has reconsidered the circumstances of the state of emergency.
(B)  Any of the following circumstances exist:
(i)  The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii)  State or local officials continue to impose or recommend measures to promote social distancing.
(4)  For the purposes of this subdi vision, “state of emergency” means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2).
(f)  This section shall remain in effect only until January 1, 2024, and as of that date is repealed.

SEC. 4. Section 54953 is added to the Government Code, to read:
54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting 92 — 14 — Ch. 165

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of the legislative body of a local agenc y, except as otherwise pro vided in this chapter.
(b)  (1)  Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agenc y in connection with an y meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable pro visions of la w relating to a specific type of meeting or proceeding.
(2)  Teleconferencing, as authorized by this section, may be used for all purposes in connection with an y meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3)  If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agenc y. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the le gislative body shall participate from locations within the boundaries of the territory o ver which the local agenc y e xercises jurisdiction, e xcept as pro vided in subdivision (d). The agenda shall pro vide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4)  For the purposes of this section, “teleconference” means a meeting of a le gislative body, the members of which are in dif ferent locations, connected by electronic means, through either audio or video, or both.

Nothing in this section shall prohibit a local agenc y from pro viding the public with additional teleconference locations
(c)  (1)  No legislative body shall tak e action by secret ballot, whether preliminary or final.
(2)  The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
(3)  Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdi vision (d) of Section 3511.1, during the open meeting in which the final action is to be tak en. This paragraph shall not affect the public’s right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Di vision 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation.
(d)  (1)  Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, 92 Ch. 165 — 15 —

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members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that w ould establish a quorum are present within the boundaries of the territory o ver which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if an y, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2) Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdi vision shall be subject to all other requirements of this section.
(3) For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and an y advisory committee to a county-sponsored health plan licensed pursuant to Chapter

2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e) This section shall become operative January 1, 2024.

SEC. 4.1. Section 54953 is added to the Government Code, to read:
54953. (a)  All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the le gislative body of a local agenc y, in person e xcept as otherwise provided in this chapter. Local agencies shall conduct meetings subject to this chapter consistent with applicable state and federal ci vil rights la ws, including, b ut not limited to, an y applicable language access and other nondiscrimination obligations.
(b)  (1)  Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agenc y in connection with an y meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable pro visions of la w relating to a specific type of meeting or proceeding.
(2)  Teleconferencing, as authorized by this section, may be used for all purposes in connection with an y meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3)  If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the 92 — 16 — Ch. 165

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legislative body of a local agenc y. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the le gislative body shall participate from locations within the boundaries of the territory o ver which the local agenc y e xercises jurisdiction, e xcept as pro vided in subdivision (d). The agenda shall pro vide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4) For the purposes of this section, “teleconference” means a meeting of a le gislative body, the members of which are in dif ferent locations, connected by electronic means, through either audio or video, or both.

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powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and an y advisory committee to a county-sponsored health plan licensed pursuant to Chapter

2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e) This section shall become operative January 1, 2024.

SEC. 5. Sections 3.1 and 4.1 of this bill incorporate amendments to Section 54953 of the Go vernment Code proposed by both this bill and Assembly Bill 339. Those sections of this bill shall only become operative if (1) both bills are enacted and become ef fective on or before January 1, 2022, but this bill becomes operati ve first, (2) each bill amends Section 54953 of the Government Code, and (3) this bill is enacted after Assembly Bill 339, in which case Section 54953 of the Government Code, as amended by Sections 3 and 4 of this bill, shall remain operative only until the operative date of Assembly Bill 339, at which time Sections 3.1 and 4.1 of this bill shall become operative.

SEC. 6. It is the intent of the Legislature in enacting this act to improve and enhance public access to state and local agenc y meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options consistent with the Go vernor’s Executive Order No. N-29-20 dated March 17, 2020, permitting expanded use of teleconferencing during the COVID-19 pandemic.

SEC. 7. The Legislature finds and declares that Sections 3 and 4 of this act, which amend, repeal, and add Section 54953 of the Government Code, further, within the meaning of paragraph (7) of subdi vision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:

This act is necessary to ensure minimum standards for public participation and notice requirements allo wing for greater public participation in teleconference meetings during applicable emergencies.

SEC. 8. (a) The Legislature finds and declares that during the COVID-19 public health emergency, certain requirements of the Bagle y-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Di vision 3 of Title 2 of the Go vernment Code) were suspended by Executive Order N-29-20. Audio and video teleconference were widely used to conduct public meetings in lieu of physical location meetings, and public meetings conducted by teleconference during the COVID-19 public health emergency have been productive, have increased public participation by all members of the public re gardless of their location in the state and ability to travel to physical meeting locations, have protected the health and safety of civil servants and the public, and have reduced travel costs incurred by members of state bodies and reduced work hours spent traveling to and from meetings.
92 — 18 — Ch. 165

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(b) The Legislature finds and declares that Section 1 of this act, which adds and repeals Section 89305.6 of the Education Code, Section 2 of this act, which adds and repeals Section 11133 of the Go vernment Code, and Sections 3 and 4 of this act, which amend, repeal, and add Section 54953 of the Government Code, all increase and potentially limit the public’s right of access to the meetings of public bodies or the writings of public officials and agencies within the meaning of Section 3 of Article I of the California Constitution. Pursuant to that constitutional provision, the Legislature makes the following findings to demonstrate the interest protected by this limitation and the need for protecting that interest:
(1) By removing the requirement that public meetings be conducted at a primary ph ysical location with a quorum of members present, this act protects the health and safety of civil servants and the public and does not preference the experience of members of the public who might be able to attend a meeting in a ph ysical location o ver members of the public who cannot travel or attend that meeting in a physical location. (2) By removing the requirement for agendas to be placed at the location of each public official participating in a public meeting remotely, including from the member’s private home or hotel room, this act protects the personal, private information of public officials and their f amilies while preserving the public’ s right to access information concerning the conduct of the people’s business.

SEC. 9. This act is an ur gency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the California Constitution and shall go into immediate effect.

The facts constituting the necessity are:

In order to ensure that state and local agencies can continue holding public meetings while pro viding essential services lik e w ater, po wer, and fire protection to their constituents during public health, wildfire, or other states of emergencies, it is necessary that this act take effect immediately.

O
92 Ch. 165 — 19 —

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 12, 2022
ITEM TITLE: Adopt a Resolution Approving the Use of the Library Excess Funds in Accordance with the Library Joint Powers Authority Agreement.

RECOMMENDATION:

Staff recommends that the City Council adopt a resolution approving the use of library excess funds, in accordance with the San Mateo County Library Joint Powers Authority (“JPA”) Agreement, toward Capital Project C2008 Library Building Emergency Backup Power in the Library Tenant Fund 0095 (“Fund 95”).

FISCAL IMPLICATIONS:

In accordance with Section VI. D. of the JPA Agreement, and as approved by the JPA Governing Board, at the end of each fiscal year, funds in excess of the amount required to operate a community library are distributed and held by the JPA in separate trust funds. The funds are segregated from the Library’s general operating budget where they accrue interest. Excess funds remaining in accounts currently held by a member city are depleted first before accessing any funds held by the JPA. Library trust funds represent County Free Library revenue set aside and restricted per the terms of the JPA Agreement and State law.

The total amount reported by the Library as being held in the Library JPA/San Carlos Library Trust Fund as of June 30, 2022 is $1,930,099.67. The use of these funds must be appropriated if not already part of an existing project or budget line item.

BACKGROUND:

Per the JPA Agreement, the Library Trust Fund balance can be used for library related activities within that member city including, but not limited to, facility maintenance, facility remodeling or expansion, increased service hours, or increased material and equipment purchases, as mutually agreed by the Library JPA and the governing board of that member city.

In Fiscal Year 2021-22, the City Council and Library JPA approved the use of trust funds for the following projects:
• C1734 Library Maintenance and Repairs $400,000
• C2008 Library Building Emergency Backup Power $400,000 • C2114 Cherry Street Staircase Repair $100,000
• Repair or replacement of broken electrical floor outlets $15,000 • Addition of staff workroom blinds $12,000

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ANALYSIS:

The adopted Fiscal Years 2021-23 Capital Improvement Program Budget includes appropriations for Project C2008 - Library Building Emergency Backup Power. Funding in the amount of $1,000,000 is appropriated for the design and installation of a diesel generator to provide emergency backup power to the building. Of the $1,000,000 appropriation, $400,000 of prior year trust fund balance has been allocated to this project, leaving a balance of $600,000 to be funded from Fund 95 balance.

Staff recommends that the City Council apply $600,000 of the trust fund balance to fully cover the costs of this essential project. Future use of the remaining balance totaling $1,330,099.67 will be discussed during the FY 2023-25 Capital Improvement Budget Study Sessions in spring 2023.

If the Council approves the proposed use of the excess funds, it will then be presented to the Library JPA Governing Board for approval.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a resolution approving the use of the Library Excess Funds in accordance with the San Mateo County Library Joint Powers Authority (“JPA”) Agreement; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director; and
Crystal Mui, City Clerk
Approved for submission by:
________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. 21-22 San Carlos Trust Fund Summary

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RESOLUTION NO. 2022 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

APPROVING THE USE OF THE LIBRARY EXCESS FUNDS IN ACCORDANCE WITH THE LIBRARY JOINT POWERS AUTHORITY AGREEMENT.
___________________________________________________________________________

WHEREAS, the Library Trust Fund was created to account for the funds in excess of the amount required to operate the library related activities; and

WHEREAS, the excess funds are to be used, but are not limited to, facility maintenance, facility remodeling or expansion, increased service hours, or increased material and equipment purchases, as mutually agreed by the Library Joint Powers Authority (“JPA”) and the City Council; and

WHEREAS, the total amount held in the Library JPA/San Carlos Library Trust Fund as of June 30, 2022 is $1,930,099.67; and

WHEREAS, staff identified the C2008 Library Building Emergency Backup Power Project that qualifies for the use of these trust fund dollars in the amount of $600,000.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby approves the use of the Library Excess Funds in accordance with the Library Joint Powers Authority Agreement toward C2008 Library Building Emergency Backup Power Project in the amount of $600,000.

*****

I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 12th day of September 2022, by the following vote:

AYES, COUNCILMEMBERS:___________________________________________ NOES, COUNCILMEMBERS:___________________________________________ ABSENT, COUNCILMEMBERS:___________________________________________

________________________________
CITY CLERK of the City of San Carlos
APPROVED:

___________________________
MAYOR of the City of San Carlos

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August 1, 2022

Jeff Maltbie, City Manager
City of San Carlos
600 Elm Street
San Carlos, CA 94070

FY 2021-22 Summary of San Mateo County Library Excess Funds

In accordance with the Library JPA Agreement, and as approved by the Library JPA Governing Board, at the end of each fiscal year, funds in excess of the amount required to operate a community library are distributed and held by the Library JPA in separate trust funds. The funds are segregated from the Library’s general operating budget where they accrue interest. Excess funds remaining in accounts currently held by a member city are depleted first before accessing any funds held by the Library JPA. Library Trust funds represent County Free Library revenue set aside and restricted per the terms of the Library JPA Agreement and State law.

A summary of the FY 2021-22 Library JPA property tax revenue attributed to parcels located within the boundaries of the City of San Carlos and library operating expenses are outlined below:

Total Revenue: County Free Library Property Taxes and Excess ERAF 5,359,949 Total Expenses: San Carlos Library - Direct and Indirect Operating Costs (3,986,301) FY 2021-22 Funds Set Aside in the Library JPA/San Carlos Library Trust Account $1,373,647

In addition, an update to the FY 2020-21 San Carlos excess fund amount was required to account for FY 2019-20 excess funds that were moved to the San Carlos trust during FY 2020-21. To correct for this error, $359,829 has been transferred to the San Carlos trust.

The total amount held in the Library JPA/San Carlos Library Trust Fund as of June 30, 2022 is $1,930,099.67.

Please contact me if you have questions.

Sincerely,

Anne-Marie Despain
Director of Library Services

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 12, 2022
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute Agreements for Professional Services for On-Call CEQA
Consultant Services.

RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute three agreements for professional services for on-call California Environmental Quality Act (CEQA) consultant services with Stantec, LSA, and David J. Powers. Each contract would be for a not to exceed value of $500,000 annually, a term of three years, and an option to extend for two, one-year periods. Staff also recommends amending existing contracts with current on-call CEQA consultants, Placeworks, MIG, and Lamphier-Gregory, and to increase their not to exceed values to $500,000 annually in order be consistent with the new on-call CEQA consultant contract amounts and contract expiration dates.

FISCAL IMPLICATIONS:

None for this action. The proposed agreements for professional services would not commit the City of San Carlos to any new fiscal obligations. The purpose of this action is to execute agreements with three new on-call CEQA consultants and to amend three existing contracts’ not to exceed amounts with consultants that have been pre-qualified to provide work on an as-needed basis. The agreements include no retainer and no guarantee of work. When professional services are needed, staff will request a proposal from one or more of the firms and select the best firm based on cost, proposed timelines, and approach.

Funding for professional services will come from developer deposit accounts for specific projects and from allocations for capital improvement program projects.

BACKGROUND:

The Planning Division has historically contracted with firms to perform specialized analyses and preparation of documents to ensure compliance with CEQA. In 2018, MIG, Lamphier-Gregory, and Placeworks were approved as on-call CEQA consultants. In February 2021, these contracts were extended until January 2024 and can be further extended by the City Manager twice, in one- year increments. The staff report and proposals from the January 8, 2018 City Council meeting can be viewed here, page 97 onwards:
http://sancarlosca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=2666&Inline=True Staff recommends that the City Council consider and authorize the City Manager to:
•Execute agreements with three additional on-call CEQA consultants to assist with current

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and projected development projects.
•Amend the contracts of the current on-call CEQA consultants, Placeworks, MIG, and Lamphier-Gregory, to increase their contract values from $300,000 to $500,000, annually. •Amend the contracts of the current on-call CEQA consultants to align with the expiration dates for the new on-call CEQA consultants.

Like most cities in and around the Bay Area, the Planning Division is seeing an influx of large development applications that require CEQA analysis. The City’s current on-call CEQA consultants are at capacity. Furthermore, the current contract maximum of $300,000 can be reached quickly with one or two project task orders because the CEQA analysis involves multiple level of reviews and expert analysis. Consultants tend to reach the $300,000 contract threshold very early in the process, especially for large or more complicated projects. This in turn, requires staff to seek Council approval for contract amendments, which causes project delays. Staff believes that amending the contract to increase the threshold amounts will help process development applications faster. In addition, staff is also requesting the expiration dates of these existing contracts be extended to be consistent with the contracts for the new on-call CEQA consultants for consistency and efficient contract tracking. The intent in selecting additional three new firms for on-call CEQA services and amending the contract amounts and expiration date is to streamline the project review process and allow the City flexibility when deciding which firm to use for services
ANALYSIS:

On April 4, 2022, the Community Development Department issued a request for proposals (RFP) (Attachment 3) soliciting on-call CEQA consultants. The RFP was sent directly to firms and posted on the City’s website, Planetizen (a professionally recognized independent resource for planning), APA, and Congress for New Urbanism (CNU).

Nine firms responded with proposals and the most qualified were interviewed by City staff. After careful consideration, City staff recommends Stantec, LSA, and David J Powers. All the firms recommended are full-service and well qualified, but some firms may have more experience and expertise with certain project types or have more availability at a given time. The recommendation is based on competitive costs, demonstrated expertise, similar project experience, understanding of state and federal laws, the project team, approach to the scope of work, and an overall good fit for the community. The project teams at Stantec, David J Powers, and LSA have demonstrated experience preparing notices of exemption, initial studies, negative declarations/mitigated negative declarations, and environmental impact reports for various cities across the Bay Area.

The scope of work for the three recommended firms is included in Attachment 2.

Staff also proposes amending the contract amounts from $300,000 to $500,000 for the existing on-call CEQA consultants to be consistent with the new contract amounts. In addition, staff is requesting the expiration dates of these contracts be extended to be consistent with the contracts for the new on-call CEQA consultants. The contract expiration date for all on-call CEQA consultant contracts is proposed to be in 2025.

As needed, staff will request scopes of work and cost estimates from several of the on-call firms or request one firm complete the task. Staff will select the firm based on expertise, experience with similar projects, availability, and cost. Establishing an on-call process for CEQA consultants and increasing the contract amount to $500,000 will save staff time and streamline the permitting

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process by providing access to experts on an as-needed basis. To obtain design review approval, the project must satisfy these criteria to the extent they apply.

A summary of the proposed contracts and amounts and the expiration date is proposed as below. The current terms of the existing contracts are indicated with a strikethrough.

New Contracts
Firm Contract Amount Contract Expiration Date
Stantec $500,000 2025 with option to renew
LSA $500,000 2025 with option to renew
David J. Powers $500,000 2025 with option to renew
Existing Contracts
MIG $300,000 $500,000 2024 2025 with option to renew Lamphier-
Gregory $300,000 $500,000 2024 2025 with option to renew Placeworks $300,000 $500,000 2024 2025 with option to renew ALTERNATIVES:

The alternatives available to the City Council include:

1.Adopt a resolution authorizing the City Manager to execute an agreement for professional services for on-call CEQA consultant services for a period of three years, with the ability for the City Manager to extend the contracts for two, one-year periods, with individual contract amounts not to exceed $500,000 annually per consultant with Stantec, LSA, and David J. Powers and amend existing contract amounts for the pre-qualified on-call CEQA consultants, Placeworks, MIG, and Lamphier-Gregory, to $500,000 annually to be consistent with the new on-call CEQA Consultant contract amounts and contract expiration dates; or

2.Do not adopt the Resolution; or

3.Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, Community Development Director

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Approved for submission by:
_________________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution Authorizing CM to Execute On-Call Agreements

2. Proposals

3. Request for Proposals for On-call CEQA consultants

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RESOLUTION NO. 2022 - _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS FOR PROFESSIONAL SERVICES FOR ON-CALL CEQA CONSULTANT SERVICES.
____________________________________________________________________________ WHEREAS, the City of San Carlos has traditionally used the expertise of consulting firms for expert analysis and document preparation for compliance with the California Environmental Quality Act (CEQA) guidelines; and
WHEREAS, the amount of existing and proposed development and environmental work necessitates the need to include an additional three firms to an on-call list of qualified consultants to use on an as-needed basis to provide CEQA on-call consulting services; and WHEREAS, a formal request for qualifications process was used to select the best qualified firms for new on-call professional service agreements; and WHEREAS, nine firms submitted proposals, and following review of the proposals and subsequent interviews, the firms of Stantec, LSA, and David J Powers were determined to be the best qualified to perform the services; and
WHEREAS, based on anticipated services needed in the coming years, staff recommends the contract amounts for each firm be authorized in an amount not to exceed $500,000 each per year; and
WHEREAS, on January 8, 2018, the City approved contracts for MIG, Lamphier-Gregory, and Placeworks as on-call CEQA consultants and extended their contracts in February 2021 until January 2024 and can be further extended by the City Manager twice, in one-year increments for a contract amount of $300,000; and
WHEREAS, the contract amount threshold of $300,000 can be reached quickly due to the cost and time of the CEQA process; and
WHEREAS, due to the amount of anticipated work and the current on-call CEQA consultants being at capacity to take additional assignments, and WHEREAS, amending the contract amounts for the existing on-call CEQA firms Placeworks, MIG, and Lamphier-Gregory, to $500,000 to be consistent with the new contracts and extending the expiration dates of these contracts to 2025 will facilitate ease of tracking and processing task orders, billing, and contract management.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Carlos authorizes the City Manager to execute agreements for professional services for on-call CEQA services for a three-year term beginning upon contract execution with the ability for the City Manager to extend the contracts for two, one-year periods, in an amount not to exceed $500,000 per year each with the firms of Stantec, LSA, and David J Powers and amend existing contracts with the firms of Placeworks, MIG, and Lamphier-Gregory for professional services for on-call CEQA services for a three-year term beginning upon contract execution with the ability for the

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City Manager to extend the contracts for two, one-year periods, in an amount not to exceed $500,000; and
BE IT FURTHER RESOLVED that the Community Development Director is authorized to execute individual task orders under the Professional Services Agreements. * * * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 12th day of September 2022, by the following vote:

AYES, COUNCILMEMBERS: ___________________________________________________ NOES, COUNCILMEMBERS:___________________________________________________ ABSENT, COUNCILMEMBERS:_________________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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SECTION 1

CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 1 CITY OF SAN CARLOS

COMMUNITY DEVELOPMENT DEPARTMENT, PLANNING

DIVISION

STATEMENT OF QUALIFICATIONS; ON-CALL CEQA

SERVICES

MAY 20, 2022

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SECTION 1

CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 1 RE: Request for Proposals: On-
Call CEQA Services

Andrea Mardesich,
Principal Planner
600 Elm Street
San Carlos, CA 94070
Email:
[email protected]

Stantec Consulting Services Inc.
1340 Treat Boulevard, Suite 300
Walnut Creek, CA 94597
Phone: (916) 508-4170

Dear Ms. Mardesich and Members of the Selection Committee, Stantec Consulting Services Inc. (Stantec) is pleased to submit our qualifications to provide On-Call California Environmental Quality Act (CEQA) Services for the City of San Carlos Community Development Department. Through this proposal, we introduce you to our local team of professionals along with other regional technical experts who are ready and available to work with you. We understand you require qualified environmental consultants with well - established experience and the ability to prepare complex CEQA and National Environmental Policy Act (NEPA) documents that can withstand legal scrutiny.

At Stantec, we consider our clients as partners with a common goal. We listen closely to your needs, understand the purpose of projects, and set out completing steps to efficiently deliver on-time projects to a successful completion. We are invested in the City and want to help you approach CEQA compliance in a manner that streamlines environmental reviews, is legally defensible, and engages the public. As Bay Area community members, we are invested in your vision to improve and shape our community’s growth and development. We are excited to assist you with any project. Through the years, our team has demonstrated to be a valuable partner, providing environmental services on similar on-call contracts.

Our all-inclusive, in-house team can self-execute all aspects of CEQA documents and has a proven track record of delivering on-call contracts with Bay Area public and private agencies.

Our team has in-depth understanding of infill projects and urban development challenges within the region. We are well-positioned to support the City from initial concept to project closeout and everything in between, including policy development, zoning ordinances, conceptual design, permit application preparation and processing, CEQA and NEPA, presentations to approval bodies, building permit review, agency permitting, and mitigation monitoring and reporting.

WE HAVE TAILORED A TEAM TO YOUR NEEDS. Stantec prides itself on the capability to provide in-house expertise for all the technical resources that are needed to prepare and peer review technical studies in all aspects of environmental review documentation, permit applications, and impact assessment documents. We use a project team approach, employing resource specialists with a depth of expertise that have experience within the Bay Area. We have assembled a dedicated team of professionals to service this on- call contract and determined that all key personnel have adequate capacity at present and for the duration of the contract to serve the City. As a full-service consulting firm, our local planning and environmental services experience includes:
• Environmental planning
• Natural resources management
• Cultural resources management
• Air quality and noise services
• Water resource management
• Local, state, and federal permitting
• Transportation and VMT services
• Mitigation and conditions monitoring and
reporting
For the City, our diverse experience means we have completed hundreds of environmental evaluations (CEQA), permitting, and compliance requirements in the Bay Area. Most notably, in 2020 Stantec received two awards from the Association of Environmental Professionals (AEP) for outstanding CEQA Documents in Oakland on the Aspire School Project and in Santa Rosa for the Caritas Homeless Center and Affordable Housing Project. In April 2022, Stantec also received an Environmental Analysis Document Merit Award from AEP for the Midway Village Redevelopment Affordable Housing Project in Daly City. Our expertise, coupled with a track record of success, provides the City with experts who have delivered and will continue to deliver legally defensible CEQA documents. In short, we provide teamwork, expertise, and passion, which creates value for you.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 2 WE KNOW THE STAKEHOLDERS. As planners, scientists, architects, and engineers, our California Planning and Environmental Services team has developed strong relationships and work regularly with local municipalities and private developers throughout the Bay Area. We are also respected by and work regularly with agencies such as the Bay Area Air Quality Management District, the San Francisco Bay Conservation and Development Commission, the San Francisco Bay Regional Water Quality Control Board, the California Department of Fish and Wildlife, and the U.S. Environmental Protection Agency.

WE PROVIDE SUCCESSFUL ON-CALL DELIVERY. Stantec’s expertise managing on-call contracts helps avoid the learning curve in managing task orders, scheduling, budgets, and, most importantly, preparing all types of environmental planning documents. We are currently providing 30 on-call environmental service contracts in California, including 15 Bay Area municipalities. We are confident our experience on a diversity of projects can aid the City in evaluating the anticipated applications from developers as well your planned program capital expenditure projects.

WE ARE RESPONSIVE. Stantec is experienced at managing multiple simultaneous, complicated, schedule- driven projects under on-call contracts, and we find the key to our success is being responsive and accessible. In addition to our Walnut Creek office, our local offices include San Francisco, Petaluma, and San Jose. We pride ourselves on being in communication with our clients and communication is rooted in many of our core values in that “We are driven to achieve” and “We are better together.” Our staff is connected to our clients via in-person meetings, telephone/cell phone, e-mail, and video conferencing. We use the most current cloud-based technology to facilitate collaboration and document preparation, and to complete field studies. Our system efficiencies reduce errors and costs. This, coupled with our commitment to keeping our clients informed, allows for no surprises.

The enclosed qualifications package presents our experience and knowledge of complex environmental documentation. We have reviewed your professional services agreement template and believe that, should we be selected, we will be able to conclude a mutually satisfactory contract with you. Trevor Macenski is the primary point of contact for this proposal and is authorized to commit Stantec to adhere to the performance standards in the request for qualifications. If you have any questions or need additional information, please contact us via email or phone as listed below.

As we are all aware, we are working in unprecedented times as a result of the COVID -19 pandemic. The situation is fluid. Our proposal is based on our understanding of performing these services in normal conditions. As the nature and extent of the impacts due to this outbreak cannot be fully identified or quantified at this time, we feel it would be prudent to submit thi s proposal based on normal conditions, without accounting for impacts due this outbreak, and to discuss with you once we are able to evaluate the impacts and to work collaboratively with you on a path forward. We would be pleased to have a further discussion with you to share our respective plans and efforts to help mitigate the impact of this evolving situation on your proposed project.

Sincerely,

Trevor Macenski
Senior Principal, US West- Environmental and
Urban Planning Practice Leader
Direct: (916) 508-4170
Email: [email protected]

Anna Radonich
Principal Planner
Direct: (925) 285-6541
Email: [email protected]

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 3 SECTION 2

Table of
Contents

1. Cover Letter………………………………………………………………... p. 1

2. Table of Contents................................................................................... p. 3

3. Stantec’s Qualifications and Team Members........................................ p. 4

4. Relevant Experience and References…………………………………... p. 14

5. Fee Schedule...............................................................…………………. p. 24

6. City Consultant Contract………............................................................. p. 26

Appendix
A. Key Team Resumes
B. Proposer’s Changes to City’s Professional Services Agreement

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 4 SECTION 3

Stantec’s
Qualifications and
Team Members

IN THIS SECTION
A. Firm Background
B. Local Familiarity
C. Stantec’s Approach to On-Call Contracts and CEQA
D. Key Team Members

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 5 PRIMARY CONTACT
Trevor W. Macenski
Senior Principal
1340 Treat Boulevard, Suite 300
Walnut Creek, CA 94597
Direct: (916) 508-4170
Email: [email protected]
A. F IRM BACKGROUND
Established in 1954, the Stantec community unites approximately 25,000 employees working in more than 400 locations across 6 continents. We collaborate across disciplines and industries to bring buildings, energy and resource, environmental, water, and infrastructure projects to life. We have a long-term commitment to the people and places that we serve. With more than 3,000 environmental staff globally, we are a knowledge-based organization, and our employees are passionate about their work.

Our California Planning and Environmental Services team has supported municipalities for over 10 years, producing documents that accurately gauge and disclose risk while reducing risk to people and the environment. Our goal is to assist the City in preparing high-quality environmental documents that comply with CEQA in the most time-efficient, technically sound, and cost- effective manner possible. We specialize in preparing the necessary documents to comply with state and federal environmental review laws and associated policies, rules, executive orders, and other applicable criteria that are legally defensible.

Our local strength, knowledge, and relationships, coupled with our world-class expertise, have allowed us to go anywhere to meet our clients’ needs in more creative and personalized ways. Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in the communities that we partner with.

LOCAL PRESENCE + RESOURCES
Stantec maintains offices in six locations in the San Francisco Bay Area. This concentrated geographic range is specifically designed to help ensure Stantec has staff resources strategically located to provide comprehensive coverage of the respective geographies in the greater Bay Area. Each of these offices comes under the leadership of Trevor Macenski, Principal-in-Charge, who will manage staffing resources in accordance with project schedules, required technical expertise, and budgets. Our company’s collaborative approach to sharing resources throughout the region and beyond allows us to deliver the best person for the job or task at hand.

Our Walnut Creek office will provide the local expertise and boots on the ground coordination. In addition, to augment our local expertise, if a specific technical issue or question arises, we are able to respond to the City’s needs using direct technical resources within the state and nationwide.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 6 B. LOCAL FAMILIARITY
We understand the City of San Carlos Planning Division
is seeking environmental consultants to provide on-call environmental analysis and documentation services for
development projects and advanced planning initiatives.

As with other cities on the peninsula, the City of San
Carlos is experiencing a significant amount of growth
primarily consisting of mixed-use developments within
the Railroad Corridor Priority Development Area and
research and development (R&D) projects within the
eastern portion of the City. As such, you need a
consultant that understands the nuances of mixed-use
infill development, as well as the complexities of R&D
uses.

Stantec’s Planning and Environmental Services team
understands the challenges associated with the types of infill residential, mixed-use, and R&D developments
currently proposed within the City (please refer to our Relevant Experience on page 14). We have prepared
CEQA documentation for multiple infill residential,
mixed-use, and R&D projects for municipalities
throughout the Bay Area, including other peninsula cities such as the City of Redwood City and the City of
Millbrae. In addition to our CEQA services, our team
regularly assists municipalities with entitlement, zoning, and land use strategies and advises project applicants
on approaches related to the necessary technical
studies for their entitlement applications. For example, we are currently helping the City of Redwood City’s
planning staff to prepare an application land-use
conversion analysis tool for proposed R&D development.

The City of Redwood City is seeing many Commercial
Office Buildings wanting to convert to R&D, which is not fully defined in the Redwood City Municipal Code. As
such, Stantec is working to prepare an application
review tool, that identifies commonly known impacts
from R&D uses such as “wet labs” needing to account
for Air Quality permits, etc. This tool will allow the City staff planners to better understand how to advise their applicants on the complexity of CEQA review that would
be required.

With our experience in the City of Redwood City and the City of Millbrae, we understand the unique
considerations of communities located on the peninsula.

We understand that the City of San Carlos has made
housing a top strategic goal and is committed to creating housing at all income levels. The City is working on a
Focused General Plan Update and Zoning Ordinance
revisions, which includes an update to the Housing
Element (2023-2031), Environmental Safety Element,
and associated EIR. Additionally, the City recently
adopted the East Side Innovation District Vision Plan in October 2021 to address future changes in development
pattens and influx of jobs coming from market-driven
biotech and life science industries. The City is also in the process of developing a Downtown Specific Plan that will shape the look, feel, and function of Laurel Street;
consider the building heights, design, and shopfronts;
identify places for new parklets and plazas; improve
walking, bicycling, and driving in Downtown; and look for ways to add more housing. The City will use these long- range plans to facilitate development of housing and
R&D uses. Therefore, we understand the land use goals,
policies, and programs identified in these plans must be taken into context when determining the planning of
projects, and CEQA environmental review and analysis.

As the City is bisected by the El Camino Real corridor
and within the Railroad Corridor Priority Development
Area, this provides CEQA streamlining opportunities for proposed infill and mixed-use developments. We have
experience working on multiple projects located along
the El Camino Real corridor and have implemented
CEQA streamlining approaches, which result in an
expedited review, cost savings, and higher level of
defensible CEQA documents.

In addition to preparing traditional Initial Study Mitigated Negative Declarations (ISMND) and EIRs, Stantec can
provide the various types of streamlined CEQA analysis
and related activities that are used in support of the
planning decision-making process and CEQA
documentation. We are aware that there are a number of
potential stumbling blocks for infill projects that often arise from a misunderstanding or mischaracterization of a project. This analytical experience is further
augmented by our team’s unmatched experience with
infill development, streamlining strategies, and our
approach to scoping environmental compliance
programs. Stantec is helping many communities realize
how implementation of CEQA and coordinated land use
planning can support their vision for the future, and
helping agencies and engineers on that vision. For
years, we've helped communities to incorporate CEQA
streamlining and utilize CEQA as a tool for transparent analysis, and not a barrier to growth.

PROJECT HIGHLIGHT:

Stantec prepared the first Sustainable Communities
Environmental Assessment in the Bay area for the 200-unit infill affordable housing project in Daly City under the streamline provisions of SB 375. This solution allowed the project to proceed without requiring an EIR and resulted in a legally defensible document at a reduced cost with a
shorter entitlement process of 9 months instead of 24
months.

Link to Project (Click on link
or use QR Code): Brunswick
Street Apartment Project,
SCEA

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 7 C. STANTEC’S APPROACH

APPROACH TO ON-CALL CONTRACTS
We will provide a full range of environmental services to the Planning Division on-call and as needed. Our Principal-in- Charge, Trevor Macenski’s primary responsibility will involve providing our project managers with adequate resources to respond to your needs and efficiently deliver high-quality projects in a timely manner. Trevor has the authority to reassign staff and pull additional resources as needed.

We currently hold nearly 30 on-call environmental service contracts and have successfully completed hundreds of CEQA documents for lead agencies in California. From complex exemption packages to addenda EIR to sustainable
communities environmental assessments (SCEA) and all the initial study/mitigated negative declarations (ISMND), and exemptions in between, our CEQA experience is as wide-
ranging as the strategies allowed for under CEQA. We
encourage you to contact our references listed on page 23 to learn more about the success we have had with on-call
contracts in the Bay Area and our commitment to quality. The key to successful completion of any on-call contract is frequent and meaningful communication between City staff and Stantec as it relates to technical, project, and financial objectives. It is our standard protocol to document meetings and important telephone conversations. As assignments are identified, the assigned project manager’s first steps will be to:
• Request the technical objectives and goals from the City • Review all available drawings and other applicable
technical information provided by the City
• Request any critical paths and/or constraints of the City for the particular assignment
Upon receipt of the assignment, our project manager will:
• Identify the staff that will be the best fit for the assignment • Initiate an internal project kick-off meeting to establish roles and responsibilities • Query key team members as to potential or applicable technical or procedural innovations that may facilitate project completion (e.g., regulatory precedence, permit streamlining, cost saving scenarios) • Schedule a meeting (as needed) with the City to finalize the assignment approach, deliverables, and schedule As needed throughout the assignment, meetings with the City will allow both parties to evaluate both approach and progress, and if necessary, redirect resources to achieve agreed upon modifications to the assignment and/or schedul e. Stantec’s overall detailed approach to project management and QA/QC process are outlined in the 10- Point Project Management Framework.

APPROACH TO CEQA
Stantec will work with City staff in balancing the collection of detailed environmental data necessary to comply with CEQA while confirming the applicability and need for any additional state and federal regulatory compliance that might require mor e focused site analyses (e.g., historic resource evaluations). Our approach facilitates the development of a comprehensive impact analysis while simultaneously identifying the need for any future compliance and/or permit-level analysis and specific mitigation requirements, which streamlines the broader environmental compliance process. The approach outlined below focuses on CEQA and would be tailored to a specific project and/or NEPA component.

PROJECT HIGHLIGHT:

Working with the City of Oakland, Stantec developed a
CEQA exemption package compliance strategy for a 600-
student, 49,000-sf public charter school infill project. The project is located on a brownfield site, and the team used CEQA Guideline Section 15183.3, Appendix M, and
Appendix N offered under the CEQA streamlining infill
provisions of SB 226.

Link to Project (Click on link or
use QR Code): Aspire ERES
Academy International
Boulevard Project Infill
Environmental Checklist

AEP Award 2020 - Outstanding CEQA Documentation

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 8 Develop Project Description and Context. Stantec will assist the City in defining the precise location and boundaries of all the components, facilities, and associated infrastructure required to construct and operate a proposed project. On the Brunswick Street Apartment project, we worked with the city and its staff to define and document the project details as soon as possible and to identify when it might be appropriate to make certain assumptions to allow the project to remain on schedule.

Conduct Preliminary Environmental Compliance Review. After specific project element descriptions are clearly defined, Stantec conducts a preliminary environmental compliance review to determine whether the project is subject to CEQA. In this review, we will conduct a preliminary screening to determine the appropriate CEQA approach for the project.

Conduct Initial Study. In certain instances where we know early on that a proposed activity will have the potential to significantly impact the environment and that preparation of an EIR will be required, we may recommend the City to approve the preparation of an Initial Study to focus the topics of the EIR to only those with potentially significant impacts. In other circumstances, Stantec may recommend immediately proceeding with preparation of the EIR when it is evident that the project may be controversial or have the potential for significant impacts.

Prepare EIR Documents. When there is substantial evidence via Stantec’s expertise and in consultation with the City that a proposed project may have significant impacts on the environment, Stantec will provide the technical capabilities and expertise necessary to assist in preparing an EIR, including but not limited to: defining the project description; identifying project stakeholders; preparing the notice of preparation and providing a 30-day public review; conducting public scoping/stakeholder meetings; preparing technical reports and a Draft EIR for internal team review; circulating the public draft EIR for a 45-day review period; drafting responses to comments received on the draft EIR; preparing a final EIR, including responses to comments and a mitigation monitoring and reporting program; and circulating the document for (typically) a 10- day review period; preparing findings and, if necessary, overriding considerations to support a lead agency’s final decision on the project.

Because the scope and requirements of CEQA documentation can vary by project type and location, we establish scopes of work and EIR methodology on a project-specific basis. Regardless of the location of a project and, whenever possible, we encourage the concept of focusing EIRs so only necessary technical areas are addressed, thus reducing both time and scope. Alternatively, we have experience preparing CEQA documentation in accordance with streamline provisions of Senate Bills 375 and 226. We have also provided guidance and policy recommendations to our urban municipalities like the City of San Jose on current topics like vehicle miles traveled (VMT) threshold development.

Comprehensive Quality Assurance/ Quality Check. Stantec has an established internal quality management approach that helps us continuously improve our client delivery services. Stantec’s Project Management Framework contains a mandatory list of ten tasks, as shown in the figure above, to be complied with on all projects or contracts as required by our IS09001- certified quality management practices. Stantec’s team is accountable for the accuracy, completeness, consistency, and schedule of their work and our QA/QC manager will work to confirm that the steps described in our QA/QC plan are applied to all work products prior to submittal.

Stantec’s Project Management Framework aims to achieve a high standard of quality performance in all of our products, services, and work activities. Quality is of the utmost importance to Stantec and is embedded within our culture. Stantec’s use of industry leading quality procedures maintain the integrity and consistency in the work we perform on every project we are a part of.

At the heart of any quality assurance effort is Stantec’s Culture of Quality, which empowers our employees to not only follow our quality guidelines, but also to consistently encourage others to take quality-focused actions. Stantec is proud of the work we do and the quality control and quality assurance procedures we employ to satisfy our client’s needs.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 9 Proactive Strategies. Each project will be managed mindful of deadlines and milestones. A baseline schedule will be developed at project initiation and maintained throughout the life of the project. Key assumptions and parameters governing the schedule’s logic and key milestones and durations will be prepared in conjunction with the City staff. As progress is made, regular project status reports will be submitted, usually to coincide with project status meetings.

The reports will typically include the following:
• A brief report on the past period’s activities and
planned actions for the upcoming period
• An updated project schedule illustrating the progress to date based on the expenditures approved
• Technical and non-technical issues to be resolved
• Status of deliverables
• Cost summary

KNOWLEDGE OF RECENT CEQA CASE LAW

Stantec understands that city planning, and environmental conditions are dynamic and subject to regulatory and legal changes. We regularly track new regulatory developments, such as potential changes resulting from the CEQA guidelines that incorporate case law and comprehensively revise areas of the guidelines related to vehicle miles traveled, water supply analyses, energy efficiencies, wildfires, and other revisions made for clarity. We also follow court developments by reviewing supreme court decisions and utilizing subscription services and memberships in professional organizations to stay up- to-date on recent CEQA and environmental law updates. Recent legal developments include cases related to exemptions, agency deference, definition of “project,” alternative selection, performance standards and adequate mitigation measures, defining the appropriate baseline, and technical reviews related to air quality and GHG emissions, tribal and cultural resources, noise impacts and compliance with local ordinances, general plan consistency, urban decay, cumulative impacts, procedural requirements, and hazardous materials analyses. We are familiar with recent and standing CEQA case law including cases such as:

• Banning Ranch Conservancy v. City of Newport Beach (2017) • Friends of the College of San Mateo Gardens v. San Mateo Community College District (2016) • Berkeley Hillside Preservation v. City of Berkeley (2015) • California Building Industry Association v. Bay Area Air Quality Management District (2015) • Center for Biological Diversity v. Department of Fish and Wildlife (2015) • Protect Tustin Ranch v. City of Tustin

Stantec has a formal Environmental Education program that is built around knowledge sharing via webinars and local office brownbag lunch and learns. In addition, Trevor Macenski regularly teaches CEQA workshops and training courses and is one of a handful of CEQA practitioners and educators that supports the Association of Environmental Professionals Advanced CEQA Workshops throughout California. Working with some of the Bay Area’s top attorneys, our experience with relevant and advanced CEQA concepts goes beyond understanding, as we have practical experience working with relevant caselaw, CEQA concepts, and development of CEQA documents - infill streamlining exemption packages using the Appendix M and N of the CEQA guidelines, Tiered Mitigated Negative Declarations, Addendums, and Supplemental and Subsequent EIRs.

LEGALLY CHALLENGED ENVIRONMENTAL DOCUMENTS AND DISPOSITION Stantec has established an excellent record of legal defensibility for environmental documents. In most cases, however, litigation has generally been averted entirely because of Stantec’s strict adherence to regulatory content and processing requirements. The CEQA process has become increasingly litigious as projects become more complex and environmental resources in California are obtaining increased protection under the law. Stantec has made efforts to respond to this trend i n two very important ways:
• Stantec staff have been working closely with CEQA attorneys to provide expert testimony for a variety of CEQA projects.
• We have taken strides to retain key staff with extensive backgrounds in law and the provision of services in the preparation and/or review of the CEQA process.

It is important to note, almost all large-scale projects in which Stantec has been involved, the project applicant or lead agency routinely included special CEQA attorneys as part of a multi-faceted project team. This enabled Stantec to engage in considerable interaction with these attorneys in their review and development of specific analysis included in the CEQA documents prepared for these projects.

PROJECT HIGHLIGHT:

For the International Boulevard Affordable Housing Project, Stantec helped develop a compliance strategy using the
Class 32 Categorical Exemption with five technical studies that allowed the City of Oakland to approve a more-than- 500-unit affordable housing project in record time of 12 months instead of 36 months. (CEQA Section 15332)
Link to Project
(Click on link or use QR Code):

International Boulevard Senior
Housing Project, CEQA Analysis

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 10 D. KEY TEAM MEMBERS
Our collective team brings extensive experience, working on various on- call contracts throughout the California region, specifically the Bay Area.

The organizational chart below shows how the Stantec team will be organized and summarizes the roles of our core team members, technical advisor, and additional support staff. These are the people you will see and work with throughout the life of the project—team members who are committed to partnering with the City. Their current projects are at or near completion, therefore all key staff are available to begin work immediately and will be committed to the City for the full project duration. No team members will be replaced without the City’s permission and approval of replacement staff.

We have provided resumes in the Appendix A for our key staff with detailed information on their role, qualification and experience, location, and availability.

YEARS
is the average
experience of our
core team

24+

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 11 TEAM STRUCTURE
As shown on the organization chart on the previous page, our team is organized around a Principal-in-Charge and a cadre of resource-specific project managers, as well as technical specialists to support the City depending on the issues faced by each project. We have assembled a team
of key professionals as required in the RFP, all with specific expertise to meet your needs and the project schedule.

PROJECT MANAGERS
Supporting our principal-in-charge, Trevor Macenski, on City assignments that are particularly complex or
controversial, we have included key team members who
will act as project managers and resource team leads. All project managers have at least 10 years of experience with land-use planning, CEQA, and NEPA, and have worked on
all types of City- sponsored improvement projects and
private development applications. In compliance with the project requirements of the ISO 9001 Quality Management System, all of our project managers have completed the
Stantec Project Management Framework training which
identifies the key tasks that help the project manager and project team to manage risks and quality on a typical
project.

The following project managers have been identified to
support the City based on relevant project experience and expertise related to the variety of the developer- and public- sponsored projects the City is anticipating:

TREVOR MACENSKI

PRINCIPAL-IN-CHARGE
Trevor is Stantec’s Environmental and
Planning Practice leader in the western
united states. He has more than 18 years of
experience as an environmental scientist with an advanced understanding of land-use planning, As part of our national impact assessment practice, he and brings a creative,
problem- solving approach to his role as a liaison between the various participants in the planning, permitting, and project development process, including project sponsors, engineers, attorneys, lead and responsible agencies, and concerned community groups. Trevor has consulted multiple cities in the Bay Area on all types of community development projects implementing the current CEQA streamlining provisions under SB 375 and SB 226. He is an experienced environmental
impact assessment practitioner, a skilled public presenter, and an educator in the environmental field. Trevor has worked on over 125 CEQA documents, including more than 30 EIRs that have been litigated, and has two published CEQA court cases to his name without a single document having been overturned. Trevor is a City Council Member for the City of Benicia and was previously on the Planning Commission, and Historic Preservation and Design Review Commission for the City of Benicia. He understands the municipal planning
process and is sensitive to community concerns.
• Anna Radonich
• Elena Nuño
• Kaela Johnson
• Christine Abraham
• Kate Gray
• Catlin Schroeder
• Kaitlyn Heck
• Michael Johnson
• Scott Oppelt
• Connie McGregor
• Wirt Lanning
• Heather Waldrop
• Bernadette Bezy
• Mike Weber

Resource Team Leads
Under each resource, Stantec has numerous leads. We
have identified key staff for each resource topic.

ANNA RADONICH
PROJECT MANAGER—LAND-USE

PLANNING
Anna manages Stantec project teams, and
she contributes analytical work products
documenting CEQA compliance for agency decisions
related to urban development, redevelopment, and infill projects. As an experienced urban and environmental
planner with 20 years of professional experience, she
synthesizes, reformats, and adapts knowledge generated by Stantec investigations for the specific needs of cities’ planning and CEQA compliance efforts in processing
planning applications for mixed-use developments, in-fill projects, and commercial projects within the community.

Anna has experience in environmental compliance
strategies for land use and local development projects in both the public and private sectors. She has experience coordinating regulatory review and compliance, including facilitating public engagement, participating in regulator proceedings, and tracking compliance requirements. Anna is also a Planning Commissioner for the City of Lafayette.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 12 KAELA JOHNSON
PROJECT MANAGER—CEQA
Kaela is an environmental planner with
nearly 10 years of experience in planning,
permitting, and compliance. She has
provided technical support for preparing and writing CEQA compliance documents for various local, state, and federal projects. Kaela also has experience in conducting
environmental constraints analyses, visual impact analyses and assessments, due diligence investigations, and
ambient noise monitoring surveys for local community
development projects. She is experienced in using
Geographic Information Systems and has prepared
supporting maps and graphics for multiple CEQA and
NEPA documents. Kaela has a Bachelor of Science in
Environmental Science from the University of Oregon and has completed the Land Use and Environmental Planning
Certificate Program at the University of California, Davis.

CHRISTINE ABRAHAM
ESQ.

QA/QC MANAGER
As an environmental consultant with more
than 15 years of experience in
environmental review and CEQA and National
Environmental Policy Act compliance documentation,
Christine has prepared and managed all levels of CEQA
documentation, from notices of exemption and initial
studies in support of MNDs to EIRs. In addition to
document preparation, Christine draws from her legal
background to provide a thorough peer review of
environmental documents to verify defensibility, as well as engaging in litigation support when needed.

ALISA REYNOLDS
RPA

CULTURAL RESOURCES

MANAGEMENT
Alisa manages cultural resources
compliance processes for local agencies, development,
and transportation projects. She specializes in NEPA,
NRHP and Section 106 compliance, mitigation
implementation procedures, Section 4(f), and project
management. Alisa meets the Secretary of the Interior’s standards and guidelines for a professional archaeologist, and her focus is on strategizing best approaches to work with a diverse range of clients, stakeholders, and tribes to move the cultural resources process forward. Alisa has
more than 20 years’ experience as an archaeological
principal investigator for complex archaeological projects, including managing field crews, coordinating with
construction managers, and building consensus with
Native American tribes and individuals.

ELENA NUÑO

AIR QUALITY, GHG, AND TOXICS
Elena is a Senior Project Manager and Air
Quality Specialist for Stantec’s Environmental
Services Impact Assessment. Elena leads
Stantec’s Fresno environmental impact assessment group. She brings more than 16 years of environmental consulting and project management experience. She provides analysis and documentation for CEQA and NEPA compliance and project
management support for a variety of public and private projects.

Her project experience is diverse and includes roadways, bridges, linear pipeline projects, mixed use/transit-oriented development, master planned communities, commercial, and government facilities. Elena’s professional history includes working as an air quality specialist with the San Joaquin Valley Air Pollution Control District (SJVAPCD) where she helped prepare air quality attainment plans and oversaw CEQA
compliance for Air District rules and permits.

DARYL ZERFASS

TE, PTP

TRAFFIC AND TRANSPORTATION
Daryl has more than 28 years of experience in
multiple aspects of traffic engineering and
transportation planning. He has a proven record of managing large-scale traffic studies efficiently and effectively. His projects include freeway facility and interchange studies for PSRs and PRs, traffic impact studies for large-scale development projects, transportation studies for Specific Plans and General Plan updates, large-area transportation studies, corridor studies, transportation nexus fee studies, traffic model development, and land-use related circulation studies. Daryl views every project as an opportunity to develop innovative transportation solutions and is committed to expanding accessibility for all members of the community.

JOSH HOHN
AICP

VISUAL SIMULATION AND AESTHETICS
Josh is a visual resources expert with
experience in environmental planning and
permitting. With close to 20 years of experience as a visual analyst, Josh has produced technical reports and CEQA/NEPA documents, or their equivalent, for dozens of infill residential and mixed-use development projects, as well as proposed power generation and transmission projects. In support of his work, he has testified before the California Energy Commission and West Virginia Public Service Commission. He has also conducted visual assessments for a variety of infrastructure projects, including roads, water treatment plants,
communications facilities, and California High-Speed Rail. As Stantec’s Visual Resources Practice Lead, Josh has written or overseen visual impact analyses for projects throughout California and across the country.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 13 KATE GRAY

AIR QUALITY, GHG, AND TOXICS
Kate is a Senior Scientist/Planner with
more than 15 years of experience
preparing CEQA documents for a variety
of land use projects both within an urban and suburban
setting. Kate is experienced in developing CEQA
approaches for projects, assembling project teams,
coordinating and informing lead agency staff, and working with technical team members and appropriate agencies to identify and process permit approvals. She makes sure that any project impediments are identified early on in the
CEQA process and communicated to the clients and come
up with a path forward. Her excellent interpersonal and organization skills allow her to build and maintain lasting relationships with internal and external team members and keep documents organized for consistency and clarity.

LONI COOPER

BIOLOGICAL RESOURCES AND

WETLANDS & RESTORATION
Loni has worked in the environmental field
for nearly 24 years. She is experienced
with CEQA compliance and U.S. Fish and Wildlife Service Section 7 Formal Consultation. Loni is experienced with project management for fixed price and time and materials projects, directly supervising staff, and training and staffing field crews for cultural and biological monitoring and field survey efforts. She is knowledgeable in a multitude of
permitting processes and has worked directly with clients on ensuring that compliance is met during the various
project phases. Loni has managed and prepared
constraints analyses, feasibility studies, initial studies, Preliminary Environmental Assessment Reports,
Proponents’ Environmental Assessments, Biological
Assessments, and numerous regulatory documents.

MICHELLE TOVAR

REGULATORY COMPLIANCE
Michelle is a principal biologist with over
15 years of experience in permitting,
regional conservation planning,
environmental compliance, sensitive species and their
habitats, and mitigation. She has extensive experience in working with clients and regulatory agencies on
environmental compliance documents and related permits.

She is a project manager and permit specialist that assists clients with the state and federal ESAs, NEPA, and Clean Water Act; she is also highly experienced in negotiating avoidance, mitigation/compensation, and enhancement
agreements with other agencies including the Corps,
FHWA, Caltrans, RWQCB, and private developers. As a
former USFWS employee, she has developed many working
relationships with biologists, technical leaders and regional chiefs throughout the western regions.

SARAH MCILROY

PE, CPESC, ENV SP, LEED AP

GEOLOGY & SOILS AND HYDROLOGY &

WATER QUALITY
Sarah brings over 30 years of experience as
a professional civil engineer, providing both engineering and environmental services. She specializes in environmental permitting, including projects involving water quality, hydrology and hydraulics. Her experience includes providing erosion control and storm water management services in a variety of environments ranging from urban valleys to sensitive mountain watersheds. Sarah is a recognized expert in stormwater best management practices analysis and implementation of
stormwater controls for municipal and construction activities.

She has analyzed surface water runoff quantity and quality, dam safety, and hydraulic designs using numerous computer models. Much of her work has included extensive fieldwork and analysis on water samples to investigate sources of pollution.

TRACIE FERGUSON

NOISE ANALYSES
Tracie has over 20 years of experience as an
acoustical consultant on a wide range of
project types, including environmental noise
studies, government buildings, educational facilities,
commercial spaces, mixed-use developments, and tenant
improvements. She brings expertise in environmental noise control, CEQA documentation, mechanical noise and vibration control, and architectural acoustics. Tracie is skilled at providing design recommendations and mitigation measures to meet the requirements of applicable codes and ordinances.

Her deep technical knowledge, experience with complex
facilities, ability to integrate with multiple team members and agility in implementing innovative design solutions set her apart.

ADDITIONAL RESOURCES
Beyond these key team members, we have more than 1,350
environmental professionals in California and more than 25,000 firm-wide. Under the direction of Trevor Macenski, there are a total of 400 environmental and planning staff supporting the western region. We offer multiple project managers and locally experienced resource leaders. We also offer a mix of junior, mid-level, and senior-level staff to maximize cost efficiencies, while providing necessary senior oversight to support successful project completion.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 14 SECTION 4

Relevant Experience
and References

IN THIS SECTION
A. Relevant Project Experience and Current Clients and Projects B. References

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 15 A. RELEVANT PROJECT EXPERIENCE AND CURRENT CLIENTS AND PROJECTS

We have performed environmental planning in an urban environment for a broad range of private and public development projects throughout the Bay Area. From exemption packages to ISMNDs, EIRs, and sustainable communities environmental assessments (SCEA), we regularly manage and prepare complex environmental and related documents.

Our in-house team produces documents that accurately gauge and disclose risk, while reducing risk to people and the environment. Additionally, our documents provide an in-depth analysis of community concerns and recommend creative mitigation measures from community-inspired muraled noise walls to landscaped traffic circles.

A list of current clients that Stantec has worked with in the last 12 months is provided below. Relevant projects are also included in this section and demonstrate our team’s ability and their understanding of complex impact document preparation and management requirements and processes in the City. These projects also demonstrate our ability to perform legally defensible environmental impact analyses in support of the overall environmental and development review process.

Clients Stantec has Worked with in the Last 12 Months*
• City of Redwood City • City of Vacaville
• City of San Jose • City of Antioch
• City of Millbrae • El Dorado Hills Community Service District • City of Newark • City of Fresno
• City of Daly City • City of Suisun City
• City and County of San Francisco • City of Hayward
• City of Santa Rosa • City of Manteca
• City of Pittsburg • City of Sacramento
• City of Vallejo • City of Dublin
• Regional Water Quality Control Board • Bay Conservation and Development Commission
* In addition to the lead agencies listed above, Stantec’s Planning and Environmental Services team has worked as first party consultants to a handful of developers in the last 12 months.

PROJECT EXPERIENCE

1125 ARGUELLO STREET MIXED-USE

DEVELOPMENT PROJECT

REDWOOD CITY, CALIFORNIA
Working with the City of Redwood City, Stantec is preparing the CEQA compliance for the 1125 Arguello Street Mixed- Use Development Project that will provide new mixed-use
development for the community. The proposed project includes the development of a mixed-use development consisting of a 55,052 square foot multifamily housing building with 33 affordable units, 300,000 square foot office space, and a 4,132 square foot childcare facility. The project would also include a three level underground parking garage for the office buildings, landscaping, and off-site improvements. The proposed project also includes demolition of some existing on-site structures and preservation of two on-site existing structures. Stantec prepared the Initial Study and is currently preparing the EIR, air quality/greenhouse gas/energy technical memo, and noise analysis for the project.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 16 240 TWIN DOLPHIN DRIVE OFFICE PROJECT, CEQA
STREAMLINING UNDER SECTION 15332

REDWOOD CITY, CALIFORNIA
Working with the City of Redwood City and the Sand Hill Property Company, Stantec prepared a CEQA compliant
Class 32 Exemption for the Twin Dolphin Drive Office Project.

The proposed project includes demolition of existing office buildings and development of a five-story commercial office building and a five-level above ground parking garage on a

4.68-acre project site located in Redwood City. The proposed project was determined to be qualified for a Class 32
Exemption under CEQA Guidelines Section 15332. Stantec prepared an air quality assessment for the proposed project.

1180 MAIN STREET OFFICE PROJECT, ISMND

REDWOOD CITY , CALIFORNIA
Working with the City of Redwood City, Stantec prepared the technical studies and ISMND for the three-story office project located on an infill parcel at 1180 Main Street in Redwood City.

A cement culvert traverses the southern portion of the site while the CalTrain tracks fall adjacent to the northern project boundary. The project includes the office building, shipping- container café, and publicly accessible open space.

1100 EL CAMINO REAL REDEVELOPMENT PROJECT,
SCEA

MILLBRAE, CALIFORNIA
Working with Anton Development Company and the City of
Millbrae, Stantec is preparing a Sustainable Communities Environmental Assessment (SCEA) for the 1100 El Camino
Real Redevelopment Project. The Project is a TPP and
therefore qualifies for CEQA streamlining under Senate Bill (SB) 375. The Project involves the redevelopment of a 6.7-acre site with a new five-story multi-family apartment complex and parking structure, and a six-story hotel. The proposed multi- family apartment complex would be approximately 397,272 gross square feet and provide 384 rental units, residential open space and amenity areas, and office space for property management and leasing services. The hotel would include 200 guest rooms and other onsite guest amenity areas such as an indoor swimming pool, fitness center, restaurant, and conference meeting space. The Stantec team delivered all contract requirements ahead of schedule and on budget.

VACA VALLEY WAREHOUSE/DISTRIBUTION CENTER

PROJECT, MODIFIED INITIAL STUDY

VACAVILLE, CA
Working with the City of Vacaville, Stantec prepared a Modified Initial Study in compliance with CEQA for the Vaca Valley Warehouse/Distribution Center Project in Vacaville, California.

The Project involves the construction and operation of two warehouse distribution buildings with associated parking, landscaping, and installation of onsite utilities in the City of Vacaville’s Golden Hills Business Park Policy Plan Area. In addition to the Modified Initial Study, Stantec prepared technical studies for the proposed project such as an air quality/greenhouse gases analysis, cultural resources assessment, noise impact assessment, and traffic analysis.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 17 3575 MENDOCINO AVENUE PROJECT, SCEA AND EA

SANTA ROSA, CALIFORNIA
Working with the City of Santa Rosa and Burbank Housing, Stantec prepared a Sustainable Communities Environmental Assessment (SCEA) and HUD Environmental Assessment (EA) for the redevelopment of an approximately 13.3-acre infill site, that was taken by the devastating Tubbs Fire in 2017, into a compact, sustainable, transit-oriented, master planned transit village community with up to 532 high-density multi-family housing units consisting of 162 units affordable for low and very low senior households and up to 370 market rate housing units.

The senior affordable housing component would include
construction of three separate four-story buildings totaling 136,185 gross square feet (gsf) on 2.5-acres of the project site.

The market rate housing component would include the construction of approximately eight separate thr ee- or four-story buildings totaling 510,531 gsf on 9 acres of the project site. The proposed project would also include 1- acre of shared open space and the construction of a new public street (0.8-acre), on-and off-site utility infrastructure, parking (including surface, covered, and an aboveground garage), driveways, frontage improvements, landscaping, and a new stormwater outfall into the adjacent, off-site Russell Creek. Stantec prepared the following technical studies in-house to support the CEQA/NEPA analysis: air quality/health risk assessment and greenhouse gas analysis; biological resources technical report; wetland delineation; 404, 401, 1600 permits; section 106 report; and noise assessment.

6501 SHATTUCK AVENUE MIXED-USE PROJECT,
CEQA STREAMLINING UNDER SECTION 15183

OAKLAND, CALIFORNIA
Stantec prepared a CEQA exemption documentation package compliance strategy for an 18 unit, 2,000-square-foot mixed- use infill project in Oakland, California. The project is located on a brownfield site, and the team used CEQA Guideline
Section 15183.3, Appendix M, and Appendix N offered under the CEQA streamlining infill provisions of SB 226. Stantec also used prior CEQA analysis provided in the City of Oakland’s program EIRs, including the 1998 General Plan Land Use and Transportation Element and the 2014 General Plan Housing Element, including the City of Oakland’s Standard Conditions of Approval and mitigation measures identified therein to address the project-specific environmental impacts of the project. Working side-by-side with the City, Stantec prepared a series of technical studies to support the CEQA exemption documentation package that included traffic, air, and noise components. Stantec worked with the City to identify an exemption method for the project to help ensure the project would not result in significant impacts. This verified both the developer and the City a defensible and fully compliant CEQA strategy.

2176 KITTREDGE STREET MIXED USE PROJECT,
CEQA STREAMLINING UNDER SECTION 15183.3

BERKELEY, CALIFORNIA
Stantec working with 4Terra Investments LLC. and the City of Berkeley, Stantec prepared a CEQA Exemption document for a seven-story mixed-use building, consisting of 17,770 square feet of ground floor retail store fronts and 126 residential units with an underground parking garage, landscaped courtyards, and a rooftop garden area. The project site is in the City’s Downtown Area Plan and identified as a Transit Priority Project (TPP) as it is located within less than a quarter mile from the Downtown Berkeley Bay Area Rapid Transit (BART) station. The project qualifies as an infill project and is eligible for streamlining in accordance with Section 15183.3 and Appendices M and N of the CEQA Guidelines pursuant SB 226.

The CEQA Exemption document relied on the prior CEQA analysis provided in the Downtown Area Plan program-level EIR and incorporated its previously identified mitigation measures and the City’s Standard Conditions of Approval to address the project’s potential environmental impacts.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 18 MIDWAY VILLAGE REDEVELOPMENT PROJECT, SCEA AND ENVIRONMENTAL ASSESSMENT

DALY CITY, CALIFORNIA
Stantec assisted the City of Daly City with CEQA and NEPA compliance for the Midway Village Redevelopment Project on approximately 11 acres. The project is funded by the U.S.

Department of Housing and Urban Development. The existing affordable housing residential development on the site will be demolished. The new development will consist of a community center; a childcare center and play area; seven residential buildings (three-, four-, and five-stories) with courtyards providing 566 housing units; a revised street system;
underground and surface parking for 791 vehicles; landscaping and new open spaces including a community garden; and improvements to the Park. Stantec prepared biological resources, air quality, greenhouse gas, health risk assessment, cultural resources, and noise technical studies.

CARITAS VILLAGE PROJECT EIR AND

ENVIRONMENTAL ASSESSMENT

SANTA ROSA, CALIFORNIA
Stantec’s team worked with the City of Santa Rosa to prepare an EIR and HUD EA for the Caritas Village Project. Stantec assisted the City of Santa Rosa with CEQA compliance for a
comprehensive homeless services and emergency housing
shelter and affordable housing project. The Caritas Village Project involves the construction of just over a full city-block of development that includes a comprehensive family and homeless support services facility. Stantec prepared air quality, cultural resources analysis including salvage reports, public report documentation, incorporation of interpretative materials, and compatible design to address the significant and unav oidable impacts to two historic-eligible listing properties. Overall, Stantec prepared a comprehensive EIR that addressed concerns regarding consistency with the St. Rose Historic District, existing city plans for pedestrian linkages, and the Downtown Station Specific Plan. The EIR approval process underwent over twelve hours of public hearings through the City of Santa Rosa Planning Commission and City Council. Stantec’s team effectively presented the analysis and responded to all comments on the EIR. Findings and a Statement of Overriding Considerations were adopted; no legal challenges were filed The EIR received unanimous approval.

ASPIRE ERES OAKLAND CHARTER SCHOOL
STREAMLINING UNDER SECTION 15183.3

OAKLAND, CALIFORNIA
Stantec, led by Trevor Macenski, worked with the City of Oakland to prepare a CEQA exemption documentation package compliance strategy for this 600-student, 49,000 sf public charter school infill project. The project is located on a brownfield site, and the team used CEQA Guideline Section 15183.3, Appendix M, and Appendix N offered under the CEQA streamlining infill provisions of SB 226. The Aspire ERES Oakland Charter School Project was identified as a TPP as it is located within a priority development area (Fruitvale and Diamond areas) as defined by the Association of Bay Area Governments in the Plan Bay Area, the region’s sustainable community strategy adopted in 2013. The project used the prior CEQA analysis provided in the City of Oakland’s program EIRs, including the 1998 General Plan Land Use and Transportation Element and the 2003 Central City East Redevelopment Plan EIR, including the City of Oakland’s Standard Conditions of Approval and mitigation measures identified therein, as well as the 2013 Plan Bay Area EIR to address the project-specific environmental impacts of the project. Working side by side with the City, Stantec prepared a series of technical studies to support the CEQA exemption documentation.

AEP Award 2020 - Outstanding CEQA Documentation
AEP Award 2020 - Outstanding CEQA Documentation
AEP Award 2022 – Environmental Analysis Document Merit Award

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 19 CITY OF REDWOOD CITY ON-CALL ENVIRONMENTAL AND

PLANNING SERVICES CONTRACT

REDWOOD CITY, CALIFORNIA
PROJECT SUMMARY: Stantec has provided planning services to the City of Redwood City over the past four years under the planning on-call contract supporting development projects. In addition to our on-call abilities, our team regularly assists City staff with entitlement and strategies and advise applicants on approach related to necessary technical studies for their entitlement applications. Examples of the planning and environmental support services provided to the City of Redwood City in the past four years include the following:
• 1180 Main Street Office Building Project, ISMND
• 1125 Arguello Street Mixed-Use Office/Residential Project, EIR • 241 Twin Dolphins Commercial Office Project, Class 32 Exemption • Multiple Historic Structure Evaluations, Downtown Historic District

PROJECT BUDGET AND SCHEDULE: All projects were/are currently being completed on schedule and within budget. Individual project budgets range from $25,000 to $500,000. Individual project schedules range from four weeks to two years.

LEARNED AND PROJECT OUTCOMES: Stantec has supported Redwood City on a number of unique projects from streamline CEQA review to preparing Addendum’s to complex EIRs. Some unique challenges to CEQA compliance in Redwood City are the existing and constantly changing historic structures inventory. The City had previously completed a historic structures inventory as part of their Downtown Precise Plan that identified locally contributing structures to the Downtown Historic District. Stantec’s team of Architectural Historians and CEQA planners have assisted the City multiple times on updating this inventory and reevaluating the contributing structures list for CEQA compliance.

PROJECT STAFFING:
• Trevor Macenski–Principal-in-Charge
• Anna Radonich–Project Manager
• Kaela Johnson–Deputy Project Manager
• Christine Abraham–QA/QC
• Alisa Reynolds–Cultural
• Elena Nuño–Project Manager, Air Quality/GHG/Energy
• Daryl Zerfass–Transportation
• Kate Gray–Project Manager, Air Quality/GHG/Energy, Noise • Michelle Tovar–Biological Resources and Permitting
• Tracie Ferguson–Noise

INVOLVEMENT OF CLIENT AND/OR STAKEHOLDERS: Stantec’s
Environmental Planning team supports over 30 Municipalities in the Bay Area.

Each City has its own challenges and stakeholders. Regardless of location, we act as an extension of staff supporting the Lead Agency with CEQA compliance strategies before applications are submitted, to participating in pre-application meetings, and presenting to community stakeholders before and during the CEQA and entitlement process. Stantec is currently working with the City to prepare an application land-use conversion analysis tool. The City is seeing many Commercial Office Buildings, wanting to convert to Research and Development (R&D), which under the City’s code is not fully defined. As such, Stantec is working to prepare an application review tool, that identifies commonly known impacts from R&D uses such as “wet labs” needing to account for Air Quality permits, etc. This tool will allow the City staff planners to better understand how to advise their applicants on the complexity of CEQA review that would be required.

Project: City of Redwood City On-Call
Environmental and Planning Services
Contract
Client: City of Redwood City
Client Unit: Planning Department Client
Contact: William Chui, Senior Planner
Client Contact Phone: (650) 780-5916
Client Contact E-mail: wchui@
redwoodcity.org
Timeline: 2017-Present
Consultant Firm Name: Stantec
Consultant Lead(s): Trevor Macenski,
Principal-in-Charge, Stantec
Budget: $25,000-$500,000 Number of
Hours: Ongoing on-call contract
Link to Project
(Click on link or use QR
Code):

“Stantec’s experience was evident, and
the team was also very flexible.”
- William Chui, Senior Planner City of
Redwood City

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 20 CITY AND COUNTY OF SAN FRANCISCO ON-CALL

ENVIRONMENTAL SERVICES CONTRACT

SAN FRANCISCO, CALIFORNIA
PROJECT SUMMARY: Stantec has provided on-call environmental services to the City and County of San Francisco for the past five years. Our successful partnership with the City is a credit to the Stantec team’s responsiveness to requests including, but not limited to, a CEQA strategy, preparing a scope of work, and providing technical subject matter expertise. Examples of the environmental support services include the following:
469 Stevenson Project EIR and Partially Recirculated EIR. Stantec is preparing the CEQA documentation for the proposed 27-story mixed-use affordable housing project. The infill site is a surface parking lot, within the Downtown Area Plan and well-served by transit. The project would utilize the State Density Bonus Program; therefore, a “base” and a “bonus” project is required for analysis purposes. The “bonus” project includes the demolishing the existing 28,790 sf surface commercial parking lot and construction of a new 27-story, 270 ft tall building containing residential, and retail uses. Stantec prepared the 2020 EIR and technical studies and is currently preparing the partially recirculated EIR.
7th and Berry PDR Facility Project EIR. Stantec is preparing the CEQA documentation for the proposed 650,000 sf Production, Distribution, and Repair building in San Francisco. The proposed project would demolish all existing structures onsite and construct a new three-level PDR building with 650,000 sf of Parcel Delivery Service uses, including approximately 17,400 sf of accessory office use and an approximate 13,7000 sf publicly accessible open space would be provided at the corner of 7th and Berry streets. Stantec is preparing the CEQA document and supporting technical studies under the City of San Francisco’s unique CEQA checklist.

PROJECT BUDGET AND SCHEDULE: All projects are currently being completed on schedule and within budget. Individual project budgets range from $450,000 to $700,000. Individual project schedules range from 1.5 years to 4 years.

LEARNED AND PROJECT OUTCOMES: Stantec has supported the City on multiple unique projects from CPEs to EIRs. Some unique challenges to CEQA compliance in San Francisco include wind and shadow impacts, as well as cultural district and gentrification and displacement impacts.

PROJECT STAFFING
• Trevor Macenski–Program Manager
• Anna Radonich–Project Manager
• Christine Abraham–QA/QC
• Kaela Johnson–Deputy Project Manager
• Alisa Reynolds–Cultural
• Elena Nuño–Project Manager/Air Quality
• Daryl Zerfass–Transportation
• Michelle Tovar–Biological Resources and Permitting
• Tracie Ferguson–Noise

INVOLVEMENT OF CLIENT AND/OR STAKEHOLDERS: Stantec’s
Environmental Planning team supports over 30 Municipalities in the Bay Area.

Each city has its own challenges and stakeholders. Regardless of location, we act as an extension of staff supporting the Lead Agency with CEQA compliance strategies before applications are submitted, to participating in pre- application meetings, and presenting to community stakeholders before and during the CEQA and entitlement process. One instance in San Francisco, we helped the City navigate public comment from interest groups both in favor and against an affordable housing project located near transit.

Project: City and County of San
Francisco On-Call Environmental
Services Contract
Client: City and County of San Francisco
Client Unit: Planning Department
Client Contact: Jenny Delumo, Senior
Planner and Transportation Review Team
Lead
Client Contact Phone: (628) 652-7568
Client Contact E-mail:

[email protected]
Timeline: 2017- Present
Consultant Firm Name: Stantec
Consultant Lead(s): Trevor Macenski,
Principal-in-Charge, Stantec
Budget: $450,000-$700,000
Number of Hours: Ongoing on-call
contract
Link to Project: (Click on link or use QR
Code): 469 S tevenson Street Project
DEIR

“Stantec, particularly the core project team
working on the 469 Stevenson Street
Project, have been great to work with. As the
primary environmental consultant for the
project, they are responsible for preparing
the initial study, draft environmental impact
report, and the responses to comments
document...As project managers they are
organized and proactive. They prepare bi-
weekly meeting agendas, update the
schedule, and follow up on outstanding
issues. They have also gone above and
beyond to help keep the environmental
review on schedule.”

- Jenny Delumo, Planner, City and County of
San Francisco

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 21 CITY OF VACAVILLE ON-CALL ENVIRONMENTAL AND PLANNING

SERVICES CONTRACT

VACAVILLE, CALIFORNIA
PROJECT SUMMARY: Stantec has provided on-call environmental services to the City of Vacaville for the past six years. Our successful partnership with the City is an outcome of Stantec team’s responsiveness to requests including but not limited to a CEQA strategy, preparing a scope of work, providing technical expertise on a subject matter, and providing CEQA training. Examples of the environmental support services include the following.
• North Village Specific Plan Amendment, CEQA Addendum
• Home 2 Suites Hotel Project, ISMND
• 148 Peabody Road Apartments Project, Class 32 Exemption • East Main District Project, ISMND and CEQA Addendum
• Ashton Place Unit 3 Project, ISMND
• LDK Warehouse Project, ISMND and CEQA Addendum
• Vaca Valley Warehouse/Distribution Center, Modified IS • Drake’s Point Radio Tower Project, ISMND
• Crocker Drive Water Main Project, ISMND

PROJECT BUDGET AND SCHEDULE: All projects were/are currently being completed on schedule and within budget. Individual project budgets range from $30,000 to $500,000. Individual project schedules range from four weeks to two years.

LEARNED AND PROJECT OUTCOMES: Stantec has supported the City of Vacaville on a number of unique projects from Supplemental CEQA review preparing Addendum’s to Modified Initial Studies. Some unique challenge to CEQA compliance in Vacaville includes utilizing two diffident air district thresholds depending on where a project is located within the City. On the western side of the City the BAAQMD guidance is utilized on the eastern side of the City SMAQMD guidance is used.

INVOLVEMENT OF CLIENT AND/OR STAKEHOLDERS: Stantec’s
Environmental Planning team supports over 30 Municipalities in the Bay Area.

One instance in Vacaville, we helped the City navigate a complex air quality issue surrounding health risks and environmental justice. The impacts were related to diesel air particulate emissions from a local freeway source and the potential for future occupants to be impacted. After preparing an HRA, we presented the information to the City and concerned citizens and answer all their questions about the potential for risk.

Project: City of Vacaville On-Call
Environmental and Planning Services
Contract
Client: City of Vacaville
Client Unit: Planning Division
Client Contact: Peyman Behvand, City
Planner
Client Contact Phone: (707) 449-5332
Client Contact E-mail:

Peyman. [email protected]
Timeline: 2015-Present
Consultant Firm Name: Stantec
Consultant Lead(s): Trevor Macenski,
Principal-in-Charge, Stantec
Budget: $$30,000-$500,000
Number of Hours: Ongoing on-call
contract
Link to Project: (
Click on link or use QR
Code):

Home 2 Suites Hotel Project

“Stantec has worked with the City of Vacaville
providing environmental consulting services
on a variety of projects from city-sponsored
water line expansion and emergency
communication radio tower projects to private
residential and mixed-use development
projects. Stantec is solutions- oriented and
provides forward-thinking approaches to
CEQA analysis. Stantec is professional. They
take the time to do what is right, resulting in
quality work products.”
- Peyman Behvand, City Planner, City of
Vacaville

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 22 CITY OF VALLEJO ON-CALL ENVIRONMENTAL AND

PLANNING SERVICES CONTRACT

VALLEJO, CALIFORNIA
PROJECT SUMMARY: Stantec has provided planning services to the City of Vallejo over the past 5 years under the planning on-call contract supporting development projects. In addition, depending on the complexity, Stantec also has served as city staff for complex entitlement applications and planning processes. Examples of the planning and environmental support services include the following:
• Mare Island Contract Planning Services
• Northern Waterfront Contract Planning Services
• Central North and Central South Waterfront Contract Planning Services • Connelly Street Corridor Mixed Use Project, CEQA Addendum • Borges Ranch Residential Project, ISMND
• Touro University, Student Housing Project, ISMND
• Ferry Terminal Parking Garage Expansion Project, ISMND • Holiday Development Vallejo Station Phase B Mixed-Use Residential Project, Class 32 Exemption
• City Wide Zoning Code Update and ISMND
• Six Flags Discovery Kingdom Batman Ride, ISMND
• La Quinta Hotel Project, ISMND
PROJECT BUDGET AND SCHEDULE: All projects were/are currently being completed on schedule and within budget. Individual project budgets range from $40,000 to $1 million. Individual project schedules range from four weeks to three years.

LEARNED AND PROJECT OUTCOMES: Stantec has supported the City of Vallejo on a number of unique projects from Supplemental CEQA review preparing Addendum’s to complex EIRs. Some unique challenge to CEQA compliance in Vallejo is the large amount of projects that require BCDC permitting. Stantec has supported the city with multiple BCDC permits, and one of particulate complexity included a waterfront development with a Programmatic EIR with multiple phases, with multiple supplemental CEQA documents and entitlement amendments. In this instance there was a tidally influenced wetland feature missed by the City back in the 1990’s. It required a BCDC permit and Stantec helped the City identify an appropriate CEQA and Permitting to allow the applicant a path forward.

PROJECT STAFFING
• Trevor Macenski–Principal-in-Charge
• Anna Radonich–Project Manager
• Kaela Johnson–Deputy Project Manager, Visual Resources • Christine Abraham–QA/QC
• Alisa Reynolds–Cultural
• Elena Nuño–Project Manager/Air Quality
• Daryl Zerfass–Transportation
• Michelle Tovar–Biological Resources and Permitting
• Tracie Ferguson–Noise
INVOLVEMENT OF CLIENT AND/OR STAKEHOLDERS: Stantec’s
Environmental Planning team supports over 30 Municipalities in the Bay Area.

Although not specific to a CEQA document, the analytical and scientific methods used were closely related to a CEQA document and support the City’s obligation under the California Election Code.

Project: City of Vallejo On-Call
Environmental and Planning Services
Contract
Client: City of Vallejo
Client Unit: Planning Department Client
Contact: Gillian Hayes, Assistant City
Manager
Client Contact Phone: (707) 648-4163
Client Contact E-mail: Gillian.Hayes@
cityofvallejo.net
Timeline: 2017-Present
Consultant Firm Name: Stantec
Consultant Lead(s): Trevor Macenski,
Principal-in-Charge, Stantec
Budget: $40,000-$1 Million
Number of Hours: Ongoing on-call
contract
Link to Project (
Click on link or use QR
Code): City W ide Zoning Code Update
ISMND

“I have worked for the City of Vallejo for
seven months and Stantec has provided
exemplary services and deliverables
during my tenure hear. They are always
available and responsive. They have a
positive history working here in the City
of Vallejo and have for years.”
- Gillian Hayes, Interim Assistant City
Manager, City of Vallejo

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 23 B. REFERENCES

1. Project: City of Redwood City On-Call Environmental and Planning Services Contract Client: City of Redwood City
Client Unit: Planning Department
Client Contact Name and Title: Apollo Rojas, Senior Planner Client Phone: (650) 780-7365
Client E-mail: [email protected]
Address: Planning Services 1017 Middlefield Road Redwood City, CA 94063

“Stantec’s team has provided quick and reliable environmental consulting services to the City of Redwood City. They possess strong technical knowledge of the CEQA guidelines and provide easy to read documents. Their experienced staff has helped troubleshoot environmental analysis issues. Stantec has supported staff through large commercial and mixed-use projects and have provided useful technical support memos. They are well organized and are very responsive in coordinating meetings. Their staff is easy to communicate with and also professional.”
— Apollo Rojas, Senior Planner, City of Redwood City

2. Project: City of Vallejo On-Call Environmental and Planning Services Contract Client: City of Vallejo
Client Unit: Planning Department
Client Contact Name and Title: Gillian Hayes, Assistant City Manager Client Phone: (707) 648-4163
Client E-mail: [email protected]
Address: City of Vallejo City Manager’s Office 555 Santa Clara Street Vallejo, CA 94590

“I have worked for the City of Vallejo for seven months and Stantec has provided exemplary services and deliverables during my tenure hear. They are always available and responsive. They have a positive history working here in the City of Vallejo and have for years.” — Gillian Hayes, Assistant City Manager, City of Vallejo

3. Project: City of Vacaville On-Call Environmental and Planning Services Contract Client: City of Vacaville
Client Unit: Planning Division
Client Contact: Peyman Behvand, City Planner
Client Contact Phone: (707) 449-5332
Client Contact E-mail: [email protected] Address: City Hall 650 Merchant Street Vacaville, CA 95688

“Stantec has worked with the City of Vacaville providing environmental consulting services on a variety of projects from city-sponsored water line expansion and emergency communication radio tower projects to private residential and mixed-use development projects. Stantec is solutions-oriented and provides forward-thinking approaches to CEQA analysis. Stantec is professional. They take the time to do what is right, resulting in quality work products.”
— Peyman Behvand, City Planner, City of Vacaville

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 24 SECTION 5

Fee
Schedule

IN THIS SECTION
A. Stantec Fee Schedule

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 25 STANTEC FEE SCHEDULE *
Compensation for all professional, technical, and administrative staff directly charging time to the project is based upon the following fee schedule and charges.

HOURLY RATE DESCRIPTION
$256 –$290 Senior-level management under review by vice president or higher $186 –$255 Senior-level consultant or management
$176 –$185 Highly specialized technical professional or supervisor of groups of professionals $146 –$175 First-level supervisor or first complete level of specialization $131 –$145 Fully qualified professional position
$109 –$130 Junior-level position
$93 –$108 Entry-level position

OTHER LABOR RATES
Labor rates for expert testimony, litigation support, and depositions/court appearances will be billed at a minimum of two times the above rates. If additional services are authorized during the performance of a contract, compensation will be based on the fee schedule in effect at the time the services are authorized.

DIRECT EXPENSES
• Direct expenses are billed at the amount charged, as described below, plus a 10% administration cost. • Vehicles: current IRS reimbursable rate.

Out-of-pocket expenses - including, but not limited to, travel, messenger service, lodging, meals, blueprint, reproduction, and photographic services: Cost, as charged to Stantec.

TERMS
Compensation and direct expenses are invoiced monthly and are payable upon receipt. * Rates effective through December 2022. Expert Witness Services carry a 50 percent premium on labor. Overtime will be charged at 1.5 times the standard billing rate. All labor rates will be subject to annual increase.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 26 SECTION 6

City Consultant
Contract

IN THIS SECTION
We are confident Stantec and the City will be able to meet the insurance requirements and reach a mutually agreeable contract, upon notification of award. Our Stantec contract review team has reviewed the sample professional services agreement presented in the RFP; a copy of Stantec’s suggested revisions are included in Appendix B.

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APPENDIX

IN THIS SECTION
A. Key Team Resumes
B. Proposer’s Changes to City’s Professional Services Agreement

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APPENDIX A

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KEY TEAM RESUMES
+ AVAILABILITY FOR 2022

Trevor leads Stantec’s national Environmental Impact Assessment practice and brings a creative, problem-solving approach to his role as a liaison between the various participants in the planning, permitting, and project development process, including project sponsors, engineers, attorneys, lead and responsible agencies, and concerned community groups. Trevor has consulted various cities in the Bay Area on infill projects implementing the current CEQA Streamlining provisions under Senate Bill (SB) 375 and SB 226. He is an experienced environmental impact assessment practitioner, a skilled public presenter, and educator in the environmental field. Trevor has experience coordinating all phases of regulatory review and compliance, including preparing permit applications, facilitating public engagement, participating in hearings and regulatory proceedings, and tracking compliance requirements. He has worked on over 100 CEQA documents, including more than 25 EIRs that have been litigated and has two published CEQA court cases to his name without a single document having been overturned. Trevor brings a creative, problem-solving approach to his role as a liaison between the various participants in the planning and project development process, including the project sponsors, engineers, attorneys, lead and responsible agencies, and concerned community groups. Trevor is also adjunct faculty at the University of California, Davis where he teaches Environmental Impact Assessment methodologies and is a City Council member for the City of Benicia.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• San Jose Recycling, San Jose, ISMND
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Seaport Village, San Diego, EIR
• Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mare Island, Vallejo, Addendum
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Sacramento Waterfront, Sacramento, Addendum and EA

EDUCATION
MS, Environmental Science and
Policy, John Hopkins University
BS, Environmental Policy Analysis
and Planning, University of California,
Davis

CERTIFICATIONS & TRAINING
Wetland Delineator Certification
Program, Wetland Training
Institute
Watershed Management, US
Environmental Protection Agency
Air Pollution Training Institute
(APTI), US Environmental
Protection Agency
CEQA Advanced Workshop Series,
Association of Environmental
Professionals
Hazardous Waste Operations,
Network Environmental

MEMBERSHIPS
Past Director, Superior and Bay Area
Chapters, Association of
Environmental Professionals

30+
Years of relevant experience
50%

TREVOR MACENSKI
Principal in Charge

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Anna manages Stantec project teams, and she contributes analytical work products documenting CEQA compliance for agency decisions related to urban development, redevelopment, and infill projects. As an experienced urban and environmental planner with 20 years of professional experience, she synthesizes, reformats, and adapts knowledge generated by Stantec investigations for the specific needs of cities’ planning and CEQA compliance efforts in processing planning applications for mixed-use developments, in-fill projects, and commercial projects within the community. Anna has experience in environmental compliance strategies for land use and local development projects in both the public and private sectors. She has experience coordinating regulatory review and compliance, including facilitating public engagement, participating in regulator proceedings, and tracking compliance requirements. Anna is also a Planning Commissioner for the City of Lafayette.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mare Island, Vallejo, Addendum
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Home 2 Suites Hotel Infill Project I Vacaville
• International Boulevard Senior Apartments Infill Project| Oakland • La Quinta Hotel Infill Project, Vallejo, ISMND
• LDK Warehouse Greenfield Project, Vacaville

20+
Years of relevant experience

EDUCATION
BS, Environmental Economics &
Policy, University of California,
Berkeley

MEMBERSHIPS
Association of Environmental
Professionals

30%

ANNA RADONICH
Project Manager—Land-Use
Planning

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Kaela is an environmental planner with nearly 10 years of experience in planning, permitting, and compliance. She has provided technical support for preparing and writing CEQA compliance documents for various local, state, and federal projects. Kaela also has experience in conducting environmental constraints analyses, visual impact analyses and assessments, due diligence investigations, and ambient noise monitoring surveys for local community development projects. She is experienced in using Geographic Information Systems and has prepared supporting maps and graphics for multiple CEQA and NEPA documents. Kaela has a Bachelor of Science in Environmental Science from the University of Oregon and has completed the Land Use and Environmental Planning Certificate Program at the University of California, Davis.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA • 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• San Jose Recycling, San Jose, ISMND
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Seaport Village, San Diego, EIR
• Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mare Island, Vallejo, Addendum
• Sacramento Waterfront, Sacramento, Addendum and EA
10+
Years of relevant
experience

EDUCATION
BS, Environmental Science, Minor
in Geography, University of Oregon

CERTIFICATIONS & TRAINING
Land Use and Environmental
Planning, U niversity of
California, Davis

MEMBERSHIPS
Association of Environmental
Professionals

30%

KAELA JOHNSON
Project Manager—CEQA

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As an environmental consultant with more than 15 years of experience in environmental review and CEQA and National Environmental Policy Act compliance documentation, Christine has prepared and managed all levels of CEQA documentation, from notices of exemption and initial studies in support of MNDs to EIRs. In addition to document preparation, Christine draws from her legal background to provide a thorough peer review of environmental documents to verify defensibility, as well as engaging in litigation support when needed.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mare Island, Vallejo, Addendum
• F erry Terminal, Parking Garage, Vallejo, ISMND
• Home 2 Suites Hotel Infill Project I Vacaville
• International Boulevard Senior Apartments Infill Project| Oakland • La Quinta Hotel Infill Project, Vallejo, ISMND
• LDK Warehouse Greenfield Project, Vacaville
15+
Years of relevant experience

EDUCATION
JD, Certificate in Environmental
and Natural Resources Law,
Northwestern School of Law of
Lewis and Clark College
BS, Safety and Systems Management
(Emphasis: Occupational and
Environmental Health and Safety),
University of Southern California, Los
Angeles

MEMBERSHIPS
State Bar of California, Member
No. 210812

25%

CHRISTINE ABRAHAM
ESQ.

QA/QC Manager

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Alisa manages cultural resources compliance processes for local agencies, development, and transportation projects. She specializes in NEPA, NRHP and Section 106 compliance, mitigation implementation procedures, Section 4(f), and project management. Alisa meets the Secretary of the Interior’s standards and guidelines for a professional archaeologist, and her focus is on strategizing best approaches to work with a diverse range of clients, stakeholders, and tribes to move the cultural resources process forward.

Alisa has more than 20 years’ experience as an archaeological principal investigator for complex archaeological projects, including managing field crews, coordinating with construction managers, and building consensus with Native American tribes and individuals.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES Oakland Charter School Project, Oakland (AEP Award) • Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mar e Island, Vallejo, Addendum
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Sacramento Waterfront, Sacramento, Addendum and EA
• Oakland Road Comfort Suites Project, San Jose
• Comfort Suites Project, San Jose
• Skyport Plaza Burial Excavations, San Jose
• 3229 Bascom Preschool Project, San Jose
• North McKay Ranch Subdivision Project, Humboldt County, EIR

EDUCATION
MA, Anthropology with a
Specialization in Bioarcheology,
San Francisco State University
BA, Anthropology, University of
California, Berkeley, California

CERTIFICATIONS & TRAINING
Agreement Documents for Cultural
Resources, National Preservation
Institute (NPI)
Section 106 Advanced Course, NPI
Caltrans Environmental Academy

MEMBERSHIPS
Society for California Archaeology
Registered Professional
Archaeologist #98991

20+
Years of relevant experience
45%

ALISA REYNOLDS
RPA
Cultural Resources Management

7.h
September 12, 2022

Packet Pg. 125

Elena is a Senior Project Manager and Air Quality Specialist for Stantec’s Environmental Services Impact Assessment. Elena leads Stantec’s Fresno environmental impact assessment group. She brings more than 16 years of environmental consulting and project management experience. She provides analysis and documentation for CEQA and NEPA compliance and project management support for a variety of public and private projects. Her project experience is diverse and includes roadways, bridges, linear pipeline projec ts, mixed use/transit-oriented development, master planned communities, commercial, and government facilities. Elena’s professional history includes working as an air quality specialist with the San Joaquin Valley Air Pollution Control District (SJVAPCD) where she helped prepare air quality attainment plans and oversaw CEQA compliance for Air District rules and permits.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• San Jose Recycling, San Jose, ISMND
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Mare Island, Vallejo, Addendum
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Sacramento Waterfront, Sacramento, Addendum and EA
• La Quinta Hotel Infill Project, Vallejo, ISMND
LDK Warehouse Greenfield Project, Vacavill
16+
Years of relevant experience

EDUCATION
MA, Public Administration,
California State University, Fresno
BS, Geological and Environmental
Science, Stanford University

CERTIFICATIONS & TRAINING
Course #296, Health Risk
Assessments and Dispersion
Modeling, California Air, Resources
Board
Dust Control Plan Preparer, San
Joaquin Valley Air, Pollution Control
District, Modesto
Hazardous Waste Operations,
Network Environmental
CEQA Advanced Workshop Series,
Association of Environmental
Professionals

MEMBERSHIPS
Legislative Liaison, Central Chapter,
California Association of
Environmental Professionals
30%

ELENA NUÑO
Air Quality, GHG, and Toxics

7.h
September 12, 2022

Packet Pg. 126

Daryl has more than 28 years of experience in multiple aspects of traffic engineering and transportation planning. He has a proven record of managing large-scale traffic studies efficiently and effectively. His projects include freeway facility and interchange studies for PSRs and PRs, traffic impact studies for large-scale development projects, transportation studies for Specific Plans and General Plan updates, large-area transportation studies, corridor studies, transportation nexus fee studies, traffic model development, and land-use related circulation studies. Daryl views every project as an opportunity to develop innovative transportation solutions and is committed to expanding accessibility for all members of the community.

RELEVANT E XPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• San Jose Recycling, San Jose, ISMND
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Sacramento Waterfront, Sacramento, Addendum and EA
• Sand Canyon Plaza, Santa Clarita, Traffic Impact Analysis • The Masters College Master Plan, Santa Clarita, Traffic Studies • Mission Village, Los Angeles, EIR Traffic Impact Analysis • Gates/King Industrial Park, Santa Clarita, Traffic Studies • Newhall Ranch, Los Angeles County, RMDP and SCP EIS/EIR Traffic Analysis
• Henry Mayo Newhall Memorial Hospital Master Plan, Los Angeles, EIR Traffic Impact Analysis
• One Valley One Vision General Plan, Los Angeles, Traffic Study • Chapman University Rinker Health Science Campus, Irvine, Parking Analysis and Pedestrian Circulation Study
• Costa Mesa SOBECA/Westside General Plan Amendment

EDUCATION
BS, Civil Engineering, University of
California, Irvine

MEMBERSHIPS
American Society of Civil
Engineers
Orange County Traffic Engineers
Council Institute of Transportation
Engineers
28+
Years of relevant experience
50%

DARYL ZERFASS

TE, PTP
Traffic and Transportation

7.h
September 12, 2022

Packet Pg. 127

Josh is a visual resources expert with experience in environmental planning and permitting. With close to 20 years of experience as a visual analyst, Josh has produced technical reports and CEQA/NEPA documents, or their equivalent, for dozens of infill residential and mixed-use development projects, as well as proposed power generation and transmission projects. In support of his work, he has testified before the California Energy Commission and West Virginia Public Service Commission. He has also conducted visual assessments for a variety of infrastructure projects, including roads, water treatment plants, communications facilities, and California High-Speed Rail.

As Stantec’s Visual Resources Practice Lead, Josh has written or overseen visual impact analyses for projects throughout California and across the country.

EDUCATION
MS, City and Regional Planning,
University of California, Berkeley
MA, Information and
Communication Studies,
California State University, Chico
BA, Public Administration,
California State University, Chico

REGISTRATIONS
Certified Planner #020889, CA

MEMBERSHIPS
Founder/Coordinator, California
Northern Chapter Energy Initiative,
American Planning Association
50%

JOSH HOHN
AICP
Visual Simulation and Aesthetics

7.h
September 12, 2022

Packet Pg. 128

Kate is a Senior Scientist/Planner with more than 15 years of experience preparing CEQA documents for a variety of land use projects both within an urban and suburban setting. Kate is experienced in developing CEQA approaches for projects, assembling project teams, coordinating and informing lead agency staff, and working with technical team members and appropriate agencies to identify and process permit approvals. She makes sure that any project impediments are identified early on in the CEQA process and communicated to the clients and come up with a path forward.

Her excellent interpersonal and organization skills allow her to build and maintain lasting relationships with internal and external team members and keep documents organized for consistency and clarity.

RELEVAN T EXPERIENCE
• Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Nevada Irrigation District Regional Water Supply, Placer, Nevada, and Yuba Counties, California, EIR
• Monterey Gateway, Gilroy, CEQA Project
• Newtown Canal Encasement Project, Nevada County, California, EIR • Memorial Emigrant Trail, Placer County, Environmental Studies Project • City of Dixon Wastewater Treatment Facilities Improvements Project, CEQA Compliance
• Locksley Lane, Nevada County, California Intertie Project • Rock Creek Siphon Project, Nevada County, CEQA IS/ND
• Midwestern Regional Sewer Project, Lincoln, Air Quality Conformity Analysis
• SPower Lancaster Solar Project, Lancaster, CEQA
15+
Years of relevant experience

EDUCATION
MS, Environmental Science and
Policy, Clark University
BS, Environmental Studies,
University of Oregon
30%

KATE GRAY
Air Quality, GHG, and Toxics

7.h
September 12, 2022

Packet Pg. 129

Loni has worked in the environmental field for nearly 24 years. She is experienced with CEQA compliance and U.S. Fish and Wildlife Service Section 7 Formal Consultation. Loni is experienced with project management for fixed price and time and materials projects, directly supervising staff, and training and staffing field crews for cultural and biological monitoring and field survey efforts. She is knowledgeable in a multitude of permitting processes and has worked directly with clients on ensuring that compliance is met during the various project phases. Loni has managed and prepared constraints analyses, feasibility studies, initial studies, Preliminary Environmental Assessment Reports, Proponents’ Environmental Assessments, Biological Assessments, and numerous regulatory documents.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• Aspire ERES, Charter School, Oakland, Exemption
• City of Vacaville, Alamo Mixed Use, ISMND
• City of Vacaville, Ashton Park, ISMND
• City of Antioch, Acorn, ISMND
• City of Santa Rosa, Caritas, EIR and CEQA
• Humboldt County, North McKay, EIR
• Marathon Martinez Refinery, Avon Remediation Team, ISMND • Alameda, Marin, and Contra Costa Counties,Caltrans Richmond Bridge Harbor Seal Survey*
• San Mateo County, Caltrans Excess Right-of-Way Project* • Cotati, Sonoma County, Caltrans Interstate 101 Rock Slope Protection Installation*
• Alameda, Marin, and Contra Costa Counties, Caltrans Richmond Bridge Harbor Seal Survey*
• Sa n Francisco County, Small Mammal Trapping Survey* • Cotati, Sonoma County, Caltrans Interstate 101 Rock Slope Protection Installation*
• San Mateo County, Caltrans Excess Right-of-Way Project* • San Diego County, Fallbrook Naval Weapons Station Stephens’ Kangaroo Rat Surveys*
• San Diego County, Camp Pendleton Stephens’ Kangaroo Rat Surveys*

*Denotes projects with previous firm(s)
24+
Years of relevant experience

EDUCATION
MA, Ecology and Systematic Biology,
San Francisco State University
BS, Biology, Physiology
concentration, San Francisco State
University
BA, Anthropology, San Francisco
State University

CERTIFICATIONS & TRAINING
SWPPP, Construction Site Planning
and Management for Water Quality
Protection Workshop, San Francisco
Bay Regional Water Quality Control
Board
40 -hour HAZWOPER Training, San
Francisco

MEMBERSHIPS
Animal Behavior Society
American Society of Mammologists
The Western Section of The Wildlife
Society
25%

LONI COOPER
Biological Resources

7.h
September 12, 2022

Packet Pg. 130

Michelle is a principal biologist with over 15 years of experience in permitting, regional conservation planning, environmental compliance, sensitive species and their habitats, and mitigation. She has extensive experience in working with clients and regulatory agencies on environmental compliance documents and related permits. She is a project manager and permit specialist that assists clients with the state and federal ESAs, NEPA, and Clean Water Act; she is also highly experienced in negotiating avoidance, mitigation/compensation, and enhancement agreements with other agencies including the Corps, FHWA, Caltrans, RWQCB, and private developers. As a former USFWS employee, she has developed many working relationships with biologists, technical leaders and regional chiefs throughout the western regions.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • On-Call Environmental Generalist Services for Districts 6 and 10, Alpine, Amador, and Tuolumne Counties
• Northern Counties of District 4, On-Call Biological Support Services, Sonoma, Napa, and Marin Counties
• East Counties of District 4, On-Call Biological Support Services, Canon Station, LLC
• San Joaquin Multi-Species Habitat Conservation Plan, On Call Biological Services
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• North McKay Ranch Subdivision Greenfield Project, Humboldt County, EIR
• East Main District, Vacaville, Redevelopment and Infill Project • Payran to Southpoint Multi-Use Pathway Project, Sonoma County • SMUD Habitat Conservation Plan, Sacramento County
• Suisun Valley Road Bridge Project, Solano County
• Camino Tassajara Shoulder Widening, East of Blackhawk Drive to Finley Road, Contra Costa County
• SMUD Nature Preserve Mitigation Bank, Sacramento County • Placer Vineyards Specific Plan, Placer County
• Train Station Specific Plan, Solano County
• Shiloh III and IV Habitat Conservation Plans, Solano County • Travis Air Force Base Regulatory Liaison, Solano County • Goldfields Mitigation Bank, Placer County
15+
Years of relevant experience

EDUCATION
BS, Animal Sciences, University of
California, Davis

50%

MICHELLE TOVAR
Regulatory Compliance

7.h
September 12, 2022

Packet Pg. 131

Sarah brings over 30 years of experience as a professional civil engineer, providing both engineering and environmental services. She specializes in environmental permitting, including projects involving water quality, hydrology and hydraulics. Her experience includes providing erosion control and storm water management services in a variety of environments ranging from urban valleys to sensitive mountain watersheds. Sarah is a recognized expert in stormwater best management practices analysis and implementation of stormwater controls for municipal and construction activities. She has analyzed surface water runoff quantity and quality, dam safety, and hydraulic designs using numerous computer models. Much of her work has included extensive fieldwork and analysis on water samples to investigate sources of pollution.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • Aspire ERES Oakland Charter School Project, Oakland (AEP Award) • Twin Ponds, Modesto, CEQA Initial Study
• Thornton Road Widening Project, Stockton, Hydrology and Hydraulics Analysis
• Calaveras County Hawver Road Bridge, CEQA Initial Study/Mitigated, Negative Declaration Documentation, ISMND
• Sacramento, SR-99/Elverta Road Intersection Improvements, Hydrology and Hydraulics
• City of Tracy, Grant Line Road Storm Drain Improvement Project • City of Tracy, Lammers Road Water Resources project, Hydraulic Analysis
• Acacia Park Storm Drain Master Plan, Hydrology
• Mare Island, Vallejo, Addendum
• Portland Terminal Source Control Evaluation, Source Control Evaluation (SCE) report
• Manteca Unified School District Phase II NPDES Assistance • Charter Township of Northville, Michigan, NPDES Compliance • Merced County Phase II Stormwater Management Program
• National Pollutant Discharge Elimination System Construction Permits, Pacific West Builders
• Decker Lake Clean Lake Restoration Program
• Norcal Waste, Jungo Disposal Site Industrial Storm Water Pollution Prevention Plan, Nevada
• Rio Vista Phase II MS4 Stormwater Compliance, California

EDUCATION
MS, Civil and Environmental
Engineering, University of Utah
BA, Mathematics and Biology,
DePauw University

REGISTRATIONS
Professional Engineer #67235, CA;
#54182, MI; #334368, UT
Certified Professional in Erosion and
Sediment Control #5088, CA
Envision™ Sustainability Professional
(ENV SP)
LEED Accredited Professional
Qualified Stormwater Pollution
Prevention Plan Developer (QSD)
#121, CA

MEMBERSHIPS
Environmental & Water Resources
Institute, Sacramento Chapter
California Stormwater Quality
Association
Floodplain Management Association
30+
Years of relevant experience
45%

SARAH MCILROY

PE, CPESC, ENV SP, LEED AP
Geology & Soils and Hydrology
& Water Quality

7.h
September 12, 2022

Packet Pg. 132

Tracie has over 20 years of experience as an acoustical consultant on a wide range of project types, including environmental noise studies, government buildings, educational facilities, commercial spaces, mixed-use developments, and tenant improvements. She brings expertise in environmental noise control, CEQA documentation, mechanical noise and vibration control, and architectural acoustics. Tracie is skilled at providing design recommendations and mitigation measures to meet the requirements of applicable codes and ordinances. Her deep technical knowledge, experience with complex facilities, ability to integrate with multiple team members and agility in implementing innovative design solutions set her apart.

RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR
• El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• San Jose Recycling, San Jose, ISMND
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mare Island, Vallejo, Addendum
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Sacramento Waterfront, Sacramento, Addendum and EA

20+
Years of relevant experience

EDUCATION
MS, Acoustics, Pennsylvania State
University
BA, Music, Ithaca College

MEMBERSHIPS
Institute of Noise Control
Engineering of the USA

TRACIE FERGUSON
Noise Analyses
50%

7.h
September 12, 2022

Packet Pg. 133

APPENDIX B

7.h
September 12, 2022

Packet Pg. 134

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made and entered into as of __________________ by and between the City of San Carlos hereinafter called "CITY" and ____________________ hereinafter called "CONSULTANT".

RECITALS
This Agreement is entered into with reference to the following facts and circumstances:

A. That CITY desires to engage CONSULTANT to render certain professional services in the CITY;

B. That CONSULTANT is qualified to provide such services to the CITY and;

THEREFORE, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions as hereinafter set forth.

1. Services. The services to be performed by CONSULTANT under this Agreement shall include those services set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.

P
erformance of the work specified in said Exhibit is hereby made an obligation of CONSULTANT under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

2. T
erm; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire upon completion of performance of services hereunder by CONSULTANT. (b) Notwithstanding the provisions of (a) above, CITY may terminate this Agreement without cause by giving written notice not less than thirty (3 0) days ten (10) days prior to the effective date of termination, which date shall be included in said notice. In the event of such termination, CITY shall compensate CONSULTANT for services rendered, and reimburse CONSULTANT for costs and expenses incurred, to the date of termination, calculated in accordance with the provisions of paragraph 3. In ascertaining the services actually rendered to the date of termination, consideration shall be given both to completed work and work in process of completion. Nothing herein contained shall be deemed a limitation upon the right of CITY to terminate this Agreement for cause, or otherwise to exercise such rights or pursue such remedies as may accrue to CITY hereunder. The Consultant may terminate this Agreement upon seven (7) days’ notice in writing in the event the City has committed material breach of this Agreement. Non- payment of the Consultant’s invoices will be considered a material breach of this Agreement”.

3. C
ompensation; Expenses; Payment. CITY shall compensate CONSULTANT for all services performed by CONSULTANT hereunder in an amount based upon CONSULTANT’s hourly rates d uring the time of the performance of said services. A copy of CONSULTANT’s hourly rates for which services hereunder

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shall be performed are set forth in CONSULTANT’s fee schedule marked Exhibit B hereof, attached hereto and by this reference incorporated herein.

Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum of _____________________ ($________________) unless the performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by CITY’s City Manager (for contracts less than $75,000 or authorized by City Council action for contracts $75,000 or more by motion duly made and carried).

Compensation and reimbursement of costs and expenses hereunder shall be payable upon monthly billing therefor by CONSULTANT to CITY, which billing shall include an itemized statement, briefly describing by task and labor category or cost/expense items billed.

4. A
dditional Services. In the event CITY desires the performance of additional services not otherwise included within the services described in Exhibit A, such services shall be authorized in advance of the performance thereof by CITY’s City Manager (for contracts less than $75,000 or authorized by City Council action for contracts $75,000 or more by motion duly made and carried). Such amendment to this Agreement shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor, the time of performance thereof, and such other matters as the parties deem appropriate for the accomplishment of such services. Any additional services causing the total contract price to exceed $75,000, shall require approval by the City Council. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.

5. R
ecords. CONSULTANT shall keep and maintain accurate records of all time expended and costs and expenses incurred relating to services to be performed by CONSULTANT hereunder. Said records shall be available to CITY for review and copying during regular business hours at CONSULTANT’s place of business or as otherwise agreed upon by the parties.

6. A
uthorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

7. R eliance on Professional Skill of CONSULTANT. CONSULTANT represents that it has the necessary professional skills to perform the services required and the CITY shall rely on such skills of the CONSULTANT to do and perform the work.

In performing services hereunder CONSULTANT shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by CONSULTANT hereunder. CONSULTANT acknowledges the importance to CITY of the skill, competency, ability to appropriately work with CITY staff and expertise of individual staff assigned to the project, and accordingly the individuals assigned to the Project must be acceptable to CITY.

8. D
ocuments. All documents, plans, drawings, renderings, and other papers, or copies thereof (“Work Product”), as finally rendered, prepared by CONSULTANT pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY full payment of all monies owed to CONSULTANT, become the property of CITY. CITY agrees, to the fullest extent permitted by law, to indemnify and hold

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CONSULTANT harmless from any claim, liability or cost (including reasonable attorney’s fees and defense costs) arising or allegedly arising out of any reuse or modification of the Work Product by CITY or any person or entity that obtains the Work Product from or through the Owner.

9. R
elationship of Parties. It is understood that the relationship of CONSULTANT to the CITY is that of an independent contractor and all persons working for or under the direction of CONSULTANT are its agents or employees and not agents or employees of the CITY.

10. S chedule. CONSULTANT shall adhere to the schedule set forth in Exhibit A; provided, that CITY shall grant reasonable extensions of time for the performance of such services occasioned by governmental reviews of CONSULTANT’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONSULTANT’s officers or employees.

CONSULTANT acknowledges the importance to CITY of CITY’s Project s
chedule and agrees to put forth customarily accepted its best professional efforts to perform its services under this Agreement in a manner consistent with that schedule.

11. I
ndemnity. CONSULTANT shall indemnify, defend, and hold harmless (but not defend) City, its officers, and employees, agents and volunteers from and against all liability, loss, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, and expert fees to the extent caused by the and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s negligent acts, errors, or omissions negligence, recklessness, or willful misconduct in the performance of work hereunder, or its negligent failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the active negligence or willful misconduct of the City. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Nothing herein contained shall be construed to require CONSULTANT to indemnify CITY its officers, employees, agents and volunteers against any responsibility or liability in contravention of Section 2782 of the California Civil Code.

12. I
nsurance. CONSULTANT shall acquire and maintain Workers’ Compensation, employer’s liability, commercial general liability, owned and non-owned and hired automobile liability, and professional liability insurance covering risks relating to CONSULTANT’s services to be performed hereunder in form subject to the approval of the City Attorney and/or CITY’s Risk Manager. The minimum amounts of coverage corresponding to the aforesaid categories of insurance per insurable event, shall be as follows:

Insurance C
ategory Minimum Limits

Workers’ Compensation statutory minimum

Employer’s Liability $1,000,000 per accident for bodily injury or disease. CONSULTANT shall submit to
City a Waiver of Subrogation endorsement
in favor of City, its officers, agents,
employees, and volunteers.

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Commercial General Liability $1,000,000 (to $5,000,000 depending on exposure) per occurrence for bodily injury,
personal injury, and property damage,
including without limitation, blanket
contractual liability and coverage for
explosion, collapse and underground
property damage hazards. If a general
aggregate limit applies, either the general
aggregate limit shall apply separately to
this project/location or the general
aggregate limit shall be twice the required
occurrence limit. Coverage must be at
least as broad as Insurance Services
Office form CG 00 01.

Automobile Liability $1,000,000 per accident for bodily injury and property damage (coverage required
to the extent applicable to
CONSULTANT’s vehicle usage in
performing services hereunder)

1Professional Liability $1,000,000 per claim and if a general aggregate limit applies, general aggregate
limit shall be twice the required occurrence
limit.

Concurrently with the execution of this Agreement, CONSULTANT shall furnish CITY with certificates and copies of information or declaration pages of the insurance required hereunder and, with respect to evidence of commercial general liability and automobile liability insurance coverage, original endorsements:

a) Precluding cancellation or reduction in per occurrence limits before the expiration of thirty (30) days (10 days for nonpayment) after City shall have received written notification of cancellation in coverage or reduction in per occurrence limits by first class mail;

b) CONSULTANT’s general liability policies shall be primary and non- contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insured under such policies. An endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37, is also required.

Claims Made Policies
If any of the required policies provide claims-made coverage:

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

1 Note: Professional liability insurance coverage is not required if the contractor/vendor/consultant is not providing a service regulated by the state. (Examples of service providers regulated by the state are insurance agents, professional engineers, doctors, certified public accountants, lawyers, etc.) Please check and initial the following if professional liability is NOT required for this agreement.

Recommended ______ [Project Manager] Approved _______[Risk Manager]

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2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage

Consultant shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Waiver of Subrogation
Consultant hereby grants to CITY a waiver of any right to subrogation which any insurer of said Consultant may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Special Risks or Circumstances
CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Coverage
It is a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater.

Primary and Non-Contributory Coverage
The Additional Insured coverage under the Consultant’s policy shall be “primary and non-contributory” as will not seek contribution from the CITY insurance or self - insurance and shall be at least as broad as CG 20 01 04 12.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY before the CITY insurance or self-insurance shall be called upon to protect it as a named insured.

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13. Workers’ Compensation. CONSULTANT acknowledges and certifies awareness of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and CONSULTANT certifies and agrees to compliance with such provisions before commencing the performance of the work of this agreement.

14. S ubcontractors (If applicable). CONSULTANT agrees to include with all subcontractors in their subcontracts the same requirements and provisions of this agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the Subcontractors’ work. Subcontractors hired by CONSULTANT agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Contract documents. Subcontract shall agree to include these same provisions in any agreement with a sub-subcontractor. CONSULTANT shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to commencement of any work and will provide proof of compliance to the CITY.

Subcontractor shall agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSUTLANT is bound to CITY under the Contract Documents. Subcontractor shall further agree to include the same requirements and provisions of this agreement, including the indemnity and Insurance requirements, with a Sub-subcontractor to the extent they apply to the scope of the Sub-subcontractors’ work. A copy of the CITY Contract Document Indemnity and Insurance provisions shall be furnished to the subcontractor upon request.

15. N
on-Discrimination. The CONSULTANT hereby assures that it will comply with Subchapter VI of the Civil Rights Act of 1964, 42 USC Section 2000 (e)(17), to the end that CONSULTANT will not exclude any person from participation in, be denied the benefits of, or be otherwise subject to discrimination from any project, program, or activity supported by this Agreement, based on the grounds of race, color, national origin, sex, disability, age, or religion,. CONSULTANT shall comply with its EEO Certification (Form PW -7). In addition, CONSUTLANT will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT will take affirmative action to insure that applicants are employed and the employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following:
employment, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101-336) which prohibits discrimination on the basis of disability by public entities. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discriminat ion clause.

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16. Notice. All notices required by this Agreement shall be given to the CITY and CONSULTANT in writing, by first class mail, postage prepaid, addressed as follows:

CI
TY: City of San Carlos
600 Elm Street
San Carlos, CA 94070
Attention: ____________________

CONSULTANT: ____________________________
(Fill in CONSULTANT Name, Address, Phone
Number, and Project Manager for CONSULTANT)

16. N on-Assignment. This Agreement is not assignable either in whole or in part.

17. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.

18. Business Registration. V ENDOR agrees to comply with Chapter 5.04 of the Municipal Code and pay all fees required to be paid.

19. Validity. T he invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

20. Governing Law. T his Agreement shall be governed by the laws of the State of California and any suit or action initiated by either party shall be brought in the County of San Mateo, California. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

21. Mediation. S
hould any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs. If a party refuses or fails to participate in mediation in good faith prior to filing a lawsuit, then that party shall be barred from recovery of attorneys fees and costs of suit.

22. Conflict of Interest. C
ONSULTANT may serve other clients, but none who are
active within the City of San Carlos or who conduct business that would place CONSULTANT in a "conflict of interest" as that term is defined in State law.

23. Entire Agreement. E
ach party acknowledges that this agreement, the exhibits hereto, and the documents incorporated by reference herein constitute the complete agreement and exclusive statement of the terms and conditions between the parties, which supersedes and merges all prior proposals, understandings and all other agreements, verbal and written, between the parties relating to the subject matter of this agreement. This agreement may not be modified or altered except by written instrument duly executed by both parties.

24. Liability. The total amount of all claims the CITY may have against the Consultant under this Agreement or arising from the performance or non - performance of the Services under any theory of law, including but not

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limited to claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited to the lesser of the fees or $100,000. As the CITY’s sole and exclusive remedy under this Agreement any claim, demand or suit shall be directed and/or asserted only against the Consultant and not against any of the Consultant’s employees, officers or directors. Neither the CITY nor the Consultant shall be liable to the other or shall make any claim for any incidental, indirect or consequential damages arising out of or connected to this Agreement or the performance of the services on this Project. This mutual waiver includes, but is not limited to, damages related to loss of use, loss of profits, loss of income, unrealized energy savings, diminution of property value or loss of reimbursement or credits from governmental or other agencies.

[SIGNATURE PAGE TO FOLLOW]

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SECTION 1

CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 1 CITY OF SAN CARLOS

COMMUNITY DEVELOPMENT DEPARTMENT, PLANNING

DIVISION

STATEMENT OF QUALIFICATIONS; ON-CALL CEQA

SERVICES

MAY 20, 2022

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SECTION 1

CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 1 RE: Request for Proposals: On-
Call CEQA Services

Andrea Mardesich,
Principal Planner
600 Elm Street
San Carlos, CA 94070
Email:
[email protected]

Stantec Consulting Services Inc.
1340 Treat Boulevard, Suite 300
Walnut Creek, CA 94597
Phone: (916) 508-4170

Our all-inclusive, in-house team can self-execute all aspects of CEQA documents and has a proven track record of delivering on-call contracts with Bay Area public and private agencies.

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Sincerely,

Trevor Macenski
Senior Principal, US West- Environmental and
Urban Planning Practice Leader
Direct: (916) 508-4170
Email: [email protected]

Anna Radonich
Principal Planner
Direct: (925) 285-6541
Email: [email protected]

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 3 SECTION 2

Table of
Contents

1. Cover Letter………………………………………………………………... p. 1

2. Table of Contents................................................................................... p. 3

3. Stantec’s Qualifications and Team Members........................................ p. 4

4. Relevant Experience and References…………………………………... p. 14

5. Fee Schedule...............................................................…………………. p. 24

6. City Consultant Contract………............................................................. p. 26

Appendix
A. Key Team Resumes
B. Proposer’s Changes to City’s Professional Services Agreement

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 4 SECTION 3

Stantec’s
Qualifications and
Team Members

IN THIS SECTION
A. Firm Background
B. Local Familiarity
C. Stantec’s Approach to On-Call Contracts and CEQA
D. Key Team Members

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With our experience in the City of Redwood City and the City of Millbrae, we understand the unique
considerations of communities located on the peninsula.

PROJECT HIGHLIGHT:

Link to Project (Click on link
or use QR Code): Brunswick
Street Apartment Project,
SCEA

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 7 C. STANTEC’S APPROACH

PROJECT HIGHLIGHT:

Link to Project (Click on link or
use QR Code): Aspire ERES
Academy International
Boulevard Project Infill
Environmental Checklist

AEP Award 2020 - Outstanding CEQA Documentation

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KNOWLEDGE OF RECENT CEQA CASE LAW

PROJECT HIGHLIGHT:

International Boulevard Senior
Housing Project, CEQA Analysis

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We have provided resumes in the Appendix A for our key staff with detailed information on their role, qualification and experience, location, and availability.

YEARS
is the average
experience of our
core team

24+

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TREVOR MACENSKI

Resource Team Leads
Under each resource, Stantec has numerous leads. We
have identified key staff for each resource topic.

ANNA RADONICH
PROJECT MANAGER—LAND-USE

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CHRISTINE ABRAHAM
ESQ.

ALISA REYNOLDS
RPA

CULTURAL RESOURCES

ELENA NUÑO

DARYL ZERFASS

TE, PTP

JOSH HOHN
AICP

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 13 KATE GRAY

LONI COOPER

BIOLOGICAL RESOURCES AND

MICHELLE TOVAR

SARAH MCILROY

PE, CPESC, ENV SP, LEED AP

GEOLOGY & SOILS AND HYDROLOGY &

TRACIE FERGUSON

Her deep technical knowledge, experience with complex
facilities, ability to integrate with multiple team members and agility in implementing innovative design solutions set her apart.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 14 SECTION 4

Relevant Experience
and References

IN THIS SECTION
A. Relevant Project Experience and Current Clients and Projects B. References

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 15 A. RELEVANT PROJECT EXPERIENCE AND CURRENT CLIENTS AND PROJECTS

PROJECT EXPERIENCE

1125 ARGUELLO STREET MIXED-USE

DEVELOPMENT PROJECT

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 16 240 TWIN DOLPHIN DRIVE OFFICE PROJECT, CEQA
STREAMLINING UNDER SECTION 15332

REDWOOD CITY, CALIFORNIA
Working with the City of Redwood City and the Sand Hill Property Company, Stantec prepared a CEQA compliant
Class 32 Exemption for the Twin Dolphin Drive Office Project.

The proposed project includes demolition of existing office buildings and development of a five-story commercial office building and a five-level above ground parking garage on a

1180 MAIN STREET OFFICE PROJECT, ISMND

1100 EL CAMINO REAL REDEVELOPMENT PROJECT,
SCEA

VACA VALLEY WAREHOUSE/DISTRIBUTION CENTER

PROJECT, MODIFIED INITIAL STUDY

VACAVILLE, CA
Working with the City of Vacaville, Stantec prepared a Modified Initial Study in compliance with CEQA for the Vaca Valley Warehouse/Distribution Center Project in Vacaville, California.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 17 3575 MENDOCINO AVENUE PROJECT, SCEA AND EA

The senior affordable housing component would include
construction of three separate four-story buildings totaling 136,185 gross square feet (gsf) on 2.5-acres of the project site.

6501 SHATTUCK AVENUE MIXED-USE PROJECT,
CEQA STREAMLINING UNDER SECTION 15183

2176 KITTREDGE STREET MIXED USE PROJECT,
CEQA STREAMLINING UNDER SECTION 15183.3

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 18 MIDWAY VILLAGE REDEVELOPMENT PROJECT, SCEA AND ENVIRONMENTAL ASSESSMENT

DALY CITY, CALIFORNIA
Stantec assisted the City of Daly City with CEQA and NEPA compliance for the Midway Village Redevelopment Project on approximately 11 acres. The project is funded by the U.S.

CARITAS VILLAGE PROJECT EIR AND

ENVIRONMENTAL ASSESSMENT

ASPIRE ERES OAKLAND CHARTER SCHOOL
STREAMLINING UNDER SECTION 15183.3

AEP Award 2020 - Outstanding CEQA Documentation
AEP Award 2020 - Outstanding CEQA Documentation
AEP Award 2022 – Environmental Analysis Document Merit Award

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 19 CITY OF REDWOOD CITY ON-CALL ENVIRONMENTAL AND

PLANNING SERVICES CONTRACT

INVOLVEMENT OF CLIENT AND/OR STAKEHOLDERS: Stantec’s
Environmental Planning team supports over 30 Municipalities in the Bay Area.

“Stantec’s experience was evident, and
the team was also very flexible.”
- William Chui, Senior Planner City of
Redwood City

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 20 CITY AND COUNTY OF SAN FRANCISCO ON-CALL

ENVIRONMENTAL SERVICES CONTRACT

INVOLVEMENT OF CLIENT AND/OR STAKEHOLDERS: Stantec’s
Environmental Planning team supports over 30 Municipalities in the Bay Area.

- Jenny Delumo, Planner, City and County of
San Francisco

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 21 CITY OF VACAVILLE ON-CALL ENVIRONMENTAL AND PLANNING

SERVICES CONTRACT

INVOLVEMENT OF CLIENT AND/OR STAKEHOLDERS: Stantec’s
Environmental Planning team supports over 30 Municipalities in the Bay Area.

Home 2 Suites Hotel Project

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 22 CITY OF VALLEJO ON-CALL ENVIRONMENTAL AND

PLANNING SERVICES CONTRACT

Although not specific to a CEQA document, the analytical and scientific methods used were closely related to a CEQA document and support the City’s obligation under the California Election Code.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 23 B. REFERENCES

“I have worked for the City of Vallejo for seven months and Stantec has provided exemplary services and deliverables during my tenure hear. They are always available and responsive. They have a positive history working here in the City of Vallejo and have for years.” — Gillian Hayes, Assistant City Manager, City of Vallejo

“Stantec has worked with the City of Vacaville providing environmental consulting services on a variety of projects from city-sponsored water line expansion and emergency communication radio tower projects to private residential and mixed-use development projects. Stantec is solutions-oriented and provides forward-thinking approaches to CEQA analysis. Stantec is professional. They take the time to do what is right, resulting in quality work products.”
— Peyman Behvand, City Planner, City of Vacaville

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 24 SECTION 5

Fee
Schedule

IN THIS SECTION
A. Stantec Fee Schedule

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DIRECT EXPENSES
• Direct expenses are billed at the amount charged, as described below, plus a 10% administration cost. • Vehicles: current IRS reimbursable rate.

Out-of-pocket expenses - including, but not limited to, travel, messenger service, lodging, meals, blueprint, reproduction, and photographic services: Cost, as charged to Stantec.

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CITY OF SAN CARLOS ON-CALL CEQA SERVICES | STANTEC CONSULTING SERVICES INC. 26 SECTION 6

City Consultant
Contract

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APPENDIX

IN THIS SECTION
A. Key Team Resumes
B. Proposer’s Changes to City’s Professional Services Agreement

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APPENDIX A

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KEY TEAM RESUMES
+ AVAILABILITY FOR 2022

EDUCATION
MS, Environmental Science and
Policy, John Hopkins University
BS, Environmental Policy Analysis
and Planning, University of California,
Davis

MEMBERSHIPS
Past Director, Superior and Bay Area
Chapters, Association of
Environmental Professionals

30+
Years of relevant experience
50%

TREVOR MACENSKI
Principal in Charge

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RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mare Island, Vallejo, Addendum
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Home 2 Suites Hotel Infill Project I Vacaville
• International Boulevard Senior Apartments Infill Project| Oakland • La Quinta Hotel Infill Project, Vallejo, ISMND
• LDK Warehouse Greenfield Project, Vacaville

20+
Years of relevant experience

EDUCATION
BS, Environmental Economics &
Policy, University of California,
Berkeley

MEMBERSHIPS
Association of Environmental
Professionals

30%

ANNA RADONICH
Project Manager—Land-Use
Planning

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RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA • 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• San Jose Recycling, San Jose, ISMND
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Seaport Village, San Diego, EIR
• Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mare Island, Vallejo, Addendum
• Sacramento Waterfront, Sacramento, Addendum and EA
10+
Years of relevant
experience

EDUCATION
BS, Environmental Science, Minor
in Geography, University of Oregon

CERTIFICATIONS & TRAINING
Land Use and Environmental
Planning, U niversity of
California, Davis

MEMBERSHIPS
Association of Environmental
Professionals

30%

KAELA JOHNSON
Project Manager—CEQA

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RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mare Island, Vallejo, Addendum
• F erry Terminal, Parking Garage, Vallejo, ISMND
• Home 2 Suites Hotel Infill Project I Vacaville
• International Boulevard Senior Apartments Infill Project| Oakland • La Quinta Hotel Infill Project, Vallejo, ISMND
• LDK Warehouse Greenfield Project, Vacaville
15+
Years of relevant experience

MEMBERSHIPS
State Bar of California, Member
No. 210812

25%

CHRISTINE ABRAHAM
ESQ.

QA/QC Manager

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RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES Oakland Charter School Project, Oakland (AEP Award) • Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mar e Island, Vallejo, Addendum
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Sacramento Waterfront, Sacramento, Addendum and EA
• Oakland Road Comfort Suites Project, San Jose
• Comfort Suites Project, San Jose
• Skyport Plaza Burial Excavations, San Jose
• 3229 Bascom Preschool Project, San Jose
• North McKay Ranch Subdivision Project, Humboldt County, EIR

EDUCATION
MA, Anthropology with a
Specialization in Bioarcheology,
San Francisco State University
BA, Anthropology, University of
California, Berkeley, California

CERTIFICATIONS & TRAINING
Agreement Documents for Cultural
Resources, National Preservation
Institute (NPI)
Section 106 Advanced Course, NPI
Caltrans Environmental Academy

MEMBERSHIPS
Society for California Archaeology
Registered Professional
Archaeologist #98991

20+
Years of relevant experience
45%

ALISA REYNOLDS
RPA
Cultural Resources Management

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RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• San Jose Recycling, San Jose, ISMND
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Mare Island, Vallejo, Addendum
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Sacramento Waterfront, Sacramento, Addendum and EA
• La Quinta Hotel Infill Project, Vallejo, ISMND
LDK Warehouse Greenfield Project, Vacavill
16+
Years of relevant experience

EDUCATION
MA, Public Administration,
California State University, Fresno
BS, Geological and Environmental
Science, Stanford University

MEMBERSHIPS
Legislative Liaison, Central Chapter,
California Association of
Environmental Professionals
30%

ELENA NUÑO
Air Quality, GHG, and Toxics

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RELEVANT E XPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• San Jose Recycling, San Jose, ISMND
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Sacramento Waterfront, Sacramento, Addendum and EA
• Sand Canyon Plaza, Santa Clarita, Traffic Impact Analysis • The Masters College Master Plan, Santa Clarita, Traffic Studies • Mission Village, Los Angeles, EIR Traffic Impact Analysis • Gates/King Industrial Park, Santa Clarita, Traffic Studies • Newhall Ranch, Los Angeles County, RMDP and SCP EIS/EIR Traffic Analysis
• Henry Mayo Newhall Memorial Hospital Master Plan, Los Angeles, EIR Traffic Impact Analysis
• One Valley One Vision General Plan, Los Angeles, Traffic Study • Chapman University Rinker Health Science Campus, Irvine, Parking Analysis and Pedestrian Circulation Study
• Costa Mesa SOBECA/Westside General Plan Amendment

EDUCATION
BS, Civil Engineering, University of
California, Irvine

MEMBERSHIPS
American Society of Civil
Engineers
Orange County Traffic Engineers
Council Institute of Transportation
Engineers
28+
Years of relevant experience
50%

DARYL ZERFASS

TE, PTP
Traffic and Transportation

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As Stantec’s Visual Resources Practice Lead, Josh has written or overseen visual impact analyses for projects throughout California and across the country.

REGISTRATIONS
Certified Planner #020889, CA

MEMBERSHIPS
Founder/Coordinator, California
Northern Chapter Energy Initiative,
American Planning Association
50%

JOSH HOHN
AICP
Visual Simulation and Aesthetics

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EDUCATION
MS, Environmental Science and
Policy, Clark University
BS, Environmental Studies,
University of Oregon
30%

KATE GRAY
Air Quality, GHG, and Toxics

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RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• Aspire ERES, Charter School, Oakland, Exemption
• City of Vacaville, Alamo Mixed Use, ISMND
• City of Vacaville, Ashton Park, ISMND
• City of Antioch, Acorn, ISMND
• City of Santa Rosa, Caritas, EIR and CEQA
• Humboldt County, North McKay, EIR
• Marathon Martinez Refinery, Avon Remediation Team, ISMND • Alameda, Marin, and Contra Costa Counties,Caltrans Richmond Bridge Harbor Seal Survey*
• San Mateo County, Caltrans Excess Right-of-Way Project* • Cotati, Sonoma County, Caltrans Interstate 101 Rock Slope Protection Installation*
• Alameda, Marin, and Contra Costa Counties, Caltrans Richmond Bridge Harbor Seal Survey*
• Sa n Francisco County, Small Mammal Trapping Survey* • Cotati, Sonoma County, Caltrans Interstate 101 Rock Slope Protection Installation*
• San Mateo County, Caltrans Excess Right-of-Way Project* • San Diego County, Fallbrook Naval Weapons Station Stephens’ Kangaroo Rat Surveys*
• San Diego County, Camp Pendleton Stephens’ Kangaroo Rat Surveys*

*Denotes projects with previous firm(s)
24+
Years of relevant experience

EDUCATION
MA, Ecology and Systematic Biology,
San Francisco State University
BS, Biology, Physiology
concentration, San Francisco State
University
BA, Anthropology, San Francisco
State University

MEMBERSHIPS
Animal Behavior Society
American Society of Mammologists
The Western Section of The Wildlife
Society
25%

LONI COOPER
Biological Resources

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RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • On-Call Environmental Generalist Services for Districts 6 and 10, Alpine, Amador, and Tuolumne Counties
• Northern Counties of District 4, On-Call Biological Support Services, Sonoma, Napa, and Marin Counties
• East Counties of District 4, On-Call Biological Support Services, Canon Station, LLC
• San Joaquin Multi-Species Habitat Conservation Plan, On Call Biological Services
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA
• North McKay Ranch Subdivision Greenfield Project, Humboldt County, EIR
• East Main District, Vacaville, Redevelopment and Infill Project • Payran to Southpoint Multi-Use Pathway Project, Sonoma County • SMUD Habitat Conservation Plan, Sacramento County
• Suisun Valley Road Bridge Project, Solano County
• Camino Tassajara Shoulder Widening, East of Blackhawk Drive to Finley Road, Contra Costa County
• SMUD Nature Preserve Mitigation Bank, Sacramento County • Placer Vineyards Specific Plan, Placer County
• Train Station Specific Plan, Solano County
• Shiloh III and IV Habitat Conservation Plans, Solano County • Travis Air Force Base Regulatory Liaison, Solano County • Goldfields Mitigation Bank, Placer County
15+
Years of relevant experience

EDUCATION
BS, Animal Sciences, University of
California, Davis

50%

MICHELLE TOVAR
Regulatory Compliance

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RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR • Aspire ERES Oakland Charter School Project, Oakland (AEP Award) • Twin Ponds, Modesto, CEQA Initial Study
• Thornton Road Widening Project, Stockton, Hydrology and Hydraulics Analysis
• Calaveras County Hawver Road Bridge, CEQA Initial Study/Mitigated, Negative Declaration Documentation, ISMND
• Sacramento, SR-99/Elverta Road Intersection Improvements, Hydrology and Hydraulics
• City of Tracy, Grant Line Road Storm Drain Improvement Project • City of Tracy, Lammers Road Water Resources project, Hydraulic Analysis
• Acacia Park Storm Drain Master Plan, Hydrology
• Mare Island, Vallejo, Addendum
• Portland Terminal Source Control Evaluation, Source Control Evaluation (SCE) report
• Manteca Unified School District Phase II NPDES Assistance • Charter Township of Northville, Michigan, NPDES Compliance • Merced County Phase II Stormwater Management Program
• National Pollutant Discharge Elimination System Construction Permits, Pacific West Builders
• Decker Lake Clean Lake Restoration Program
• Norcal Waste, Jungo Disposal Site Industrial Storm Water Pollution Prevention Plan, Nevada
• Rio Vista Phase II MS4 Stormwater Compliance, California

EDUCATION
MS, Civil and Environmental
Engineering, University of Utah
BA, Mathematics and Biology,
DePauw University

MEMBERSHIPS
Environmental & Water Resources
Institute, Sacramento Chapter
California Stormwater Quality
Association
Floodplain Management Association
30+
Years of relevant experience
45%

SARAH MCILROY

PE, CPESC, ENV SP, LEED AP
Geology & Soils and Hydrology
& Water Quality

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RELEVANT EXPERIENCE
• City of Vacaville On-Call Environmental and Planning Services Contract • City of Vallejo On-Call Environmental and Planning Services Contract • City of Redwood City On-Call Environmental and Planning Services Contract
• City of Antioch On-Call Environmental and Planning Services Contract • Caritas Village Project EIR, Santa Rosa, California (Infill, High Public Scrutiny)
• 3575 Mendocino Avenue, Affordable Housing, Santa Rosa, SCEA and EA 469 Stevenson Street, San Francisco, EIR and Recirculated EIR • 7th and Berry, RDR Facility, San Francisco, EIR
• Midway Village, Affordable Housing, Daly City SCEA and EA • Brunswick, Senior Housing, Daly City, SCEA
• 1180 Main Street Office, Redwood City, ISMND
• 1125 Arguello, Mixed-Use Office Affordable Housing, Redwood City, EIR
• El Camino Real Mixed-Use Hotel and Residential, Millbrae, SCEA • Moffett Federal Airfield, Sunnyvale, EAs
• Mowry Village Residential, Newark, EIR
• San Jose Recycling, San Jose, ISMND
• Caritas Village, Affordable Housing and Social Services Rehab, Santa Rosa, EIR and EA
• Aspire ERES, Charter School, Oakland, Exemption
• Northern Waterfront Mixed-Use, Vallejo, Entitlements, CEQA support • Mare Island, Vallejo, Addendum
• Ferry Terminal, Parking Garage, Vallejo, ISMND
• Sacramento Waterfront, Sacramento, Addendum and EA

20+
Years of relevant experience

EDUCATION
MS, Acoustics, Pennsylvania State
University
BA, Music, Ithaca College

MEMBERSHIPS
Institute of Noise Control
Engineering of the USA

TRACIE FERGUSON
Noise Analyses
50%

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APPENDIX B

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AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made and entered into as of __________________ by and between the City of San Carlos hereinafter called "CITY" and ____________________ hereinafter called "CONSULTANT".

RECITALS
This Agreement is entered into with reference to the following facts and circumstances:

A. That CITY desires to engage CONSULTANT to render certain professional services in the CITY;

B. That CONSULTANT is qualified to provide such services to the CITY and;

THEREFORE, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions as hereinafter set forth.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

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shall be performed are set forth in CONSULTANT’s fee schedule marked Exhibit B hereof, attached hereto and by this reference incorporated herein.

6. A
uthorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

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Insurance C
ategory Minimum Limits

Workers’ Compensation statutory minimum

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Automobile Liability $1,000,000 per accident for bodily injury and property damage (coverage required
to the extent applicable to
CONSULTANT’s vehicle usage in
performing services hereunder)

1Professional Liability $1,000,000 per claim and if a general aggregate limit applies, general aggregate
limit shall be twice the required occurrence
limit.

Claims Made Policies
If any of the required policies provide claims-made coverage:

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

Recommended ______ [Project Manager] Approved _______[Risk Manager]

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2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

Verification of Coverage

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

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16. Notice. All notices required by this Agreement shall be given to the CITY and CONSULTANT in writing, by first class mail, postage prepaid, addressed as follows:

CI
TY: City of San Carlos
600 Elm Street
San Carlos, CA 94070
Attention: ____________________

CONSULTANT: ____________________________
(Fill in CONSULTANT Name, Address, Phone
Number, and Project Manager for CONSULTANT)

16. N on-Assignment. This Agreement is not assignable either in whole or in part.

17. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.

18. Business Registration. V ENDOR agrees to comply with Chapter 5.04 of the Municipal Code and pay all fees required to be paid.

19. Validity. T he invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

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[SIGNATURE PAGE TO FOLLOW]

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PROPOSAL FOR

ON-CALL CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) SERVICES FOR

THE CITY OF SAN CARLOS
MAY 13, 2022

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LSA is a business name of LSA Associates, Inc.

CARLSBAD
CLOVIS
IRVINE

LOS ANGELES

PALM SPRINGS

POINT RICHMOND

RIVERSIDE

ROSEVILLE

SAN LUIS OBISPO
157 Park Place, Pt. Richmond, California 94801 510.236.6810 www.lsa.net

May 13, 2022
Andrea Mardesich, Principal Planner
Planning Division
600 Elm Street
San Carlos, CA 94070

Subject: Proposal for On-Call California Environmental Quality Act (CEQA) Services Dear Ms. Mardesich:

LSA is pleased to submit this Proposal to provide On -Call California Environmental Quality Act (CEQA) S ervices for the City of San Carlos (City). Our key qualifications for conducting the requested services are:
• Extensive experience preparing environmental documents for projects throughout the San Francisco Bay Area, particularly in San Carlos and other communities throughout San Mateo County and the San Francisco Peninsula , and knowledge of the local political, planning, and environmental landscapes
• Solid understanding of CEQA and the environmental review process supported by our in-house technical specialists • Familiarity with the issues t hat are important to residents in San Carlos, and the ability to customize our environmental assistance accordingly
With 4 6 years of experience preparing thousands of environmental documents and providing environmental planning services for municipal clients throughout the Bay A rea, we are confident that LSA can provide the essential project management, strategic thinking skills, and multi- disciplinary technical knowledge the City seeks. Our proposed team is efficient at preparing a broad range of high-quality environmental documents and provides effective and implementable solutions to resolve CEQA issues. Many public clients have recognized LSA’s ability to provide a broad spectrum of environmental services on an as -needed basis, including the cities of Redwood City, Millbrae, El Cerrito, Berkeley, Hayward, and Milpitas, to name a few . Our services to some of these jurisdictio ns, as well as the City of San Carlos, are summarized in this proposal.

For this proposal, Matthew Wiswell, AICP, Senior Environmental Planner , will serve as the Project Manager and point of contact for the City. Matthew serves as the Project Manager for LSA’s on-call contracts with the cities of Milpitas, El Cerrito, and Concord. Theresa Wallace, AICP, Principal, will serve as the Principal in Charge.

She has nearly 20 years of experience providing CEQA services throughout the Bay Area and beyond and will be responsible for overseeing the preparation and management of environmental documents for the City.

Our in -house experts provide technical studies for air quality, greenhouse gas emissions, noise, biological resources, cultural resources , water quality, and transportation and circulation . We have included a subconsultant, Baseline Environmental Consulting (SBE), for geology, hazardous materials, and compl ex hydrology and water quality analyses, as needed.

LSA’s Point of Contact:

Matthew Wiswell, AICP
Senior Environmental Planner
157 Park Place
Point Richmond, CA 94801
[email protected]
510-236-6810

This contract will be managed
from LSA’s San Francisco Bay
Area office in Point Richmond

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Regarding transportation services and qualifications to perform vehicle miles traveled (VMT) analyses, LSA’s transportation planning and engineering staff, CEQA practitioners, and project managers stay abreast of Senate Bill (SB) 743 and the implications for evaluating transportation impacts under CEQA. We are familiar with the Office of Planning and Research Technical Advisory regarding VMT, and the draft specifications for thresholds, methodology, safety, and mitigation recommendations for implementing SB 743. LSA has conducted CEQA VMT analyses, including mitigation measures, for several types of projects statewide, including General Plans, Specific Plans, land development projects, and transportation p rojects. In addition to the development of SB 743 guidelines, travel model development, and application, LSA has conducted VMT analyses for multiple land use and transportation projects across the entire State of California using regional travel demand mod els. While LSA’s in-house staff are experienced in the preparation of transportation analyses pursuant to CEQA, we also regularly team with subconsultants who are locally known and may be preferred by the City. Some of the firms we regularly team with include Kittelson and Associates, Fehr & Peers, Hexagon, W-Trans, Kimley-Horn, and DKS Associates.

We submit this proposal with a great deal of enthusiasm and believe that our experience can help the City balance its workload while providing the utmost service to the public and applicants. We are confident in our ability to be responsive and provide high quality CEQA services on short notice and on an on -call basis throughout the 3-year contract term. We appreciate the opportunity to present our updated qualifications and look forward to continuing our successful relationship with the City. If you have any questions regarding t his submittal, please contact Matthew Wiswell at 510-236-6810 or [email protected].

Sincerely,
LSA ASSOCIATES, INC.

Theresa Wallace, AICP Matthew Wiswell, AICP
Principal Project Manager

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TABLE OF CONTENTS

1. FIRM PROFILE AND KEY QUALIFICATIONS ............................................................. 1 LSA Firm Overview .......................................................................................................................... 1 LSA’s Services .................................................................................................................................. 2 Approach ......................................................................................................................................... 3

2. KEY TEAM MEMBER SUMMARY ............................................................................ 5 Project Management and Key Technical Personnel Overview ....................................................... 5 Subconsultants .............................................................................................................................. 11 Team Organizational Chart ........................................................................................................... 12

3. RELEVANT EXPERIENCE ....................................................................................... 13 LSA Relevant Projects .................................................................................................................... 13 Sample List of Current Clients ....................................................................................................... 26 References ..................................................................................................................................... 27 Relevant Work Samples ................................................................................................................ 28 Billing Structure ........................................................................................................................ 29 Subconsultant Fees .................................................................................................................. 31 City Consultant Contract Agreement Statement ..................................................................... 32 APPENDIX A - RÉSUMÉS ............................................................................................ 33

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1. FIRM PROFILE AND KEY QUALIFICATIONS
LSA Firm Overview
LSA is a 100 percent employee-owned environmental consulting firm with a staff of approximately 200 employees, and 9 offices throughout California. LSA provides multi- disciplinary land use and environmental planning services. As planners and environmental analysts, we are active in all aspects of community development, land use planning, and public involvement. As technical specialists, we provide expertise in transportation, air quality, greenhouse gas (GHG) emissions, noise, biological resources, water quality, and cultural resources. Environmental analysis has been the cornerstone of LSA’s professional practice since our founding in 1976 and continues as one of the firm’s key practice areas. Our understanding of both development planning and the public interest results in realistic and fair recommendations.

We are thoroughly familiar with the processes, procedures, and technical requirements of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). LSA has also prepared numerous documents to satisfy the requirements of specific agencies such as the United States Army Corps of Engineers (Corps), the California Department of Transportation (Caltrans), the Federal Highway Administration (FHWA), the United States Fish and Wildlife Service, the California Department of Fish and Wildlife, and the Regional Water Quality Control Board. This expertise includes coordination with local, State, federal, and other governmental agencies preparing and processing environmental documents and technical studies, managing public participation programs, issuing necessary legal notices, and incorporating each document into the relevant planning process.

LSA has four decades of experience in providing legally sound CEQA documents and a full range of environmental planning and consulting services throughout the Bay Area.

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LSA’s Services
Over the past 46 years, LSA has expanded its services to include virtually all environmental planning and permitting services, making the firm a “one -stop” choice for CEQA documentation . The following is a brief introduction to LSA’s areas of specialization as they pertain to this contract.

Environmental Analysis. LSA’s environmental staff includes expert practitioners of CEQA and NEPA that have prepared thousands of Initial Studies (ISs), Environmental Assessments, Addenda, Negative Declarations, Mitigated Negative Declarations (MNDs), Environmental Impact Reports (EIRs), and Environmental Impact Statements.

This expertise includes coordination with local, State, federal, and other governmental agencies in preparing and processing environmental documents and technical studies, managing public participation programs , issuing necessary legal notices, and incorporating each document into the relevant planning process. LSA’s clientele includes a wide range of State, local agencies, municipalities, and private clients. LSA assembles multi-disciplinary project teams to fit the specific needs of each client and project.

Biological Resources. LSA provides a full range of biological services including special - status species surveys, biological assessments, and mitigation plans for listed plants and animals; wetland assess ments, wetland delineations, regulatory permits, and wetland mitigation. Our team also has expertise in riparian revegetation/restoration; biological resource sections of CEQA documents; tree surveys and arborist reports; botanical surveys for special- status plants and vegetation mapping; wildlife surveys for special- status species, habitat assessments and modeling, and mitigation plans; and Geographic Information System (GIS) mapping.

LSA also maintains a number of Section 10 permits for scientific research on various listed species that must be handled during sampling or monitoring. In addition, staff biologists maintain California scientific collector permits to conduct monitoring and sampling work.

We regularly conduct construction monitoring and inter act with contractors to ensure compliance with regulatory agency permit conditions and CEQA mitigation measures.

Cultural Resources. LSA cultural resources staff provide field surveys, test excavation, laboratory services, resource evaluation, and historical assessments. LSA also develops mitigation measures for cultural resource protection and preservation programs and coordinates Section 106 clearances for State and federal projects pursuant to Caltrans guidance. LSA staff has conducted construction monitoring, salvage, laboratory analysis/identification, and curation of resources encountered in advance of, and during, construction activities.

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Transportation/Mobility. LSA transportation staff offer comprehensive transportation planning and engineering services for all aspects of transportation projects. Our services include modeling for regional transportation networks, VMT threshold development and project-specific analysis, long-range transportation planning for cities, counties, transportation agencies and Councils of Government s, as well as identifying roadway funding and cost sharing opportunities, and assessing traffic impacts and parking conditions. Our transportation team is recognized for its creative, solution -oriented approach and its sensitivity to communities.

Air Quality and Climate Change. LSA provides comprehensive air quality services to ensure compliance with CEQA , NEPA, and local requirements. Services range from construction-level analyses of transportation and development projects to the assessment of planning documents and studies of unique sources of air pollution. LSA’s climate change services are responsive to evolving State and federal standards, recent case law, and scientific literature. We use quantitative and qualitative methods to evaluate project and program GHG emissions and work within a multi-disciplinary team to craft innovative mitigation measures to reduce effects on global climate change.

Noise. LSA noise specialists provide acoustical assessment services in compliance with CEQA, NEPA, and local requirements. Our services range from construction -level analyses of transportation and development projects to the assessment of planning documents and studies of unique sources of noise.

Land Use and Resource Management. LSA integrates its understanding of development planning, environmental regulation, and natural resource management to plan and evaluate growth. Our services focus on resource management plans, opportunities and constraints analysis, adjunct staff planning, and entitlement processing.

Many of our planners are certified by the American Institute of Certified Planners and are active members of the American Planning Association and Association of Environmental Professionals. With respect to ongoing education, LSA staff maintain and supplement our knowledge, understanding, and technical expertise in the application of CEQA by regularly attending workshops on recent court outcomes and legislative amendments. Additionally, we regularly work with land use and CEQA attorneys who provide us with specific suggestions as to how the most recent case law should be interpreted and incorporated into our EIRs and other CEQA documents.

Approach
We understand that environmental documentation assistance pursuant to CEQA could come in the form of preparation of a Notice of Exemption/memo in support of a Notice of Exemption, IS, Negative Declaration, MND, EIR, or Addenda to a previously prepared EIR and additional technical studies. LSA has a great deal of experience in undertaking the review and analysis of projects for which the environmental analysis may tier off a program EIR and/or preparing CEQA analysis documents of all kinds. LSA staff embody the qualities a consultant must have to successfully undertake planning, environmental review assignments, and technical studies, including:

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 An ability to quickly gain an understanding of the local environment (both physical and political)  A strong anticipatory project management style that facilitates informed decision -making about key issues and the level of effort needed to address them
 An ability to work effectively and efficiently with City staff, project proponents, and the public  A strong commitment to identifying and closely adhering to realistic schedules, work scopes and budgets
 A willingness to be flexible and responsive to the demands and needs of a particular project We are committed to implementing these characteristics of LSA’s approach for every project we undertake. We often hear from our clients that these are the aspects of our approach that they appreciate most and that set us apart from other environmental and planning consultants.

Once we are tasked with reviewing a project and/or conducting environmental review for a particular project, we will initiate the effort by gathering as much initial information as we can about the project from City staff, the project application, a site visit, and the project applicant and the architect or engineer.

We will then prepare a detailed scope of work, a schedule, and a budget for the appropriate CEQA document, which will be determined in consultation with City staff. The typical timeline for preparation of an IS/MND may be 4 to 6 months and preparation of an EIR may be 8 to 12 months, depending on the project circumstances and the complexity of the required review.

Our work programs and products are designed to achieve the following key objectives:
 Maximize the use of environmental data that has already been assembled for the project site – we will not reinvent the wheel at the City or applicant’s expense.  Make the CEQA document as accessible and relevant as possible through thoug htful and concise writing and use of data-rich graphics.
 Complete an environmental review process that provides informative outreach to the community and agencies throughout the environmental review process.
 Complete a CEQA document that: provides clear and concise information and level of analysis, is legally sound, and provides the public, agencies, and the City’s decision -makers with a complete understanding of the potential environmental consequences of the project.

We have a proven ability to identify issues early in the process and work diligently with the project team to develop effective solutions. The technical experts on our team will conduct their analysis to meet the standards and methodologies of the City; they also understand that there may be multiple approaches to address issues and meet standards. LSA project managers have a proven ability to discuss multiple approaches and objectives with the City, legal staff, and applicant (as necessary) and come to an agreement on the approach that best meets the City’s needs for complying with State law and the requirements of the decision-makers.

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2. KEY TEAM MEMBER SUMMARY
Project Management and Key Technical Personnel Overview The following section presents the qualifications of the lead management team and key personnel who will be assigned to task orders issued by the City of San Carlos. Our management team includes a Project Manager, Alternate Project Manager, and Principal i n Charge with extensive environmental planning and regulatory compliance experience throughout the Bay Area. LSA’s Principal in Charge is ultimately responsible for the timely response and quality assurance of all work products. The assigned Project Manager will oversee day-to-day project activities. Project management tasks include regular client contact and meetings , contract negotiation and management , oversight of subconsultants and team members, schedule coordination, and product development. Project M anagers provide direction to all team members to ensure an internally consistent, coherent document and also review all subconsultant submittals and in-house prepared text, tables, and graphics before these materials are presented to the City as administrative review documents. LSA’s Principal in Charge and Project Manager will represent the team at all meetings and public hearings for each assignment.

Additionally, our in-house technical expertise encompasses air quality, noise, GHG emissions, biological resources, cultural and historic resources, and transportation and circulation. We have included one subconsultant, Baseline Environmental Consulting (Baseline), for geology and hazards analyses. Baseline may also assist with hydrology and water quality analyses for complex projects to supplement our own in-house expertise as needed. This section presents short bios of our key management team and key technical specialists; detailed ré sumés are attached for the key team presented below as Appendix A.

The key LSA staff identified, especially the management team, will be available throughout the duration of the on -call contract and will play consistent lead roles for each project from start to finish. We are confident in our ability to serve the City of San Car los on an on-call basis and respond on short notice to CEQA opportunities within a 3-year period. Our workload projections, conducted on a rolling 3-month basis, show that identified management staff have availability and that our deep bench of technical staff can accommodate short- and long-term project needs.

LSA Project Management Team
Theresa Wallace, AICP, Principal
Role: Principal in Charge, Potential Project Manager
Education: B.A., Environmental Studies, University of California, Santa Cruz Years of Experience: 19
Theresa Wallace will oversee the on-call contract with the City and serve as the Principal in Charge. She may also serve as the Project Manager for complex assignments. Ms. Wallace is a seasoned Planner and Project Manager with 19 years of experience conducting and overseeing project -level environmental documentation for projects on suburban and urban infill and greenfield sites.

Ms. Wallace’s experience encompasses a wide array of public - and private - sector projects, including a number of residential, commercial, office, research and development, institutional, and mixed-use projects, as well as public park master plans and facilities and bicyc le/pedestrian paths. She is adept at managing multi -disciplinary teams and helping agencies

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navigate complex environmental review processes. Ms. Wallace is currently serving as the Principal in Charge and Project Manager for the Sierra Point Towers Project EIR in Brisbane, which consists of the developoment of approximately 800,000 square feet of life sciences/office space within two 14 -story buildings. She has managed the environmental review for a number of large -scale, high-profile projects, including the 1900 Fourth Street Project EIR for the City of Berkeley, the Children’s Hospital and Research Center Oakland EIR for the City of Oakland , and the Fifth and Mission (5M) Project EIR for the City and County of San Francisco. She is also currently serving as Principal in Charge for LSA’s on-call CEQA contracts throughout the Bay Area, including for the cities of Dublin, San Ramon, Concord, Berkeley, Milpitas, El Cerrito, and Hayward, to name a few. She is also the point of cont act for prequalified consultant lists in the cities of San Francisco, Oakland, and San José.

Matthew Wiswell, AICP, Senior Environmental Planner
Role: Primary Project Manager
Education: B.S., City & Regional Planning, Minor in Real Property Development, California Polytechnic State University, San Luis Obispo Years of Experience: 6
Matthew Wiswell will serve as the Primary Project Manager. Matthew serves as both Project Manager and Assistant Project Manager and drafts the non- technical sections of environmental documents. He is a CEQA specialist with a solid understanding of planning principles tha t he applies to environmental analysis. As a Project Manager, Mr. Wiswell is the day -to-day liaison with clients, manages the inputs of in -house specialists and subconsultants and regularly attends public hearings to present documents and to respond to questions. Mr. Wiswell both manages and contributes to a variety of planning and environmental documents for development projects, infrastructure improvements, school facility improvements, and c ity-sponsored plans and programs. He served as the Project Manager for the Burton and Highlands Parks Lighting Project EIR and Addendum. He recently served as the Project Manager for the Menlo Flats Initial Study and Focused EIR for the City of Menlo Park and serves as the primary contact and Project Manager for LSA’s on-call contracts with the cities of El Cerrito, Milpitas, and Concord.

Shanna Guiler, AICP, Associate/Environmental Planner
Role: Alternate Project Manager
Education: M.U.E.P, Urban and Environmental Planning, University of Virginia, Charlottesville; B.A., Physics, University of California, Los Angeles Years of Experience: 20
Shanna Guiler will serve as Alternate Project Manager. Ms. Guiler is a versatile urban and environmental planner with more than 20 years of experien ce in impact analysis, environmental documentation for project compliance under both CEQA and NEPA, and permit processing for federal, State, and local public agencies as well as private developers. She is skilled at evaluating complex projects and preparing user-friendly planning documents that incorporate reliable technical data and sound environmental analysis. She has particular expertise in parks/open space and infrastructure projects. Other recent projects for which she has served as Project Manager include: the Route 238 Development Projects for the City of Hayward, which include Addend a to the City’s General Plan EIR for various conceptual infill development plans; the Hilltop Sports Facility Project IS/MND, 1 West Barrett Avenue Pr oject IS/MND, and 205 Cutting Boulevard Project Categorical Exemption for the City of

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Richmond; and the Making Waves Academy Project Focused EIR for the City of Pittsburg. She has also served as the primary planner/project manager on a number of master planning projects, primarily in Northern and Southern California and has assisted on several multi‐modal transportation planning efforts across the country. Ms. Guiler is the Project Manager for LSA’s on‐call environmental contracts with the cities of Richmond and Dublin.

Technical Specialists Key Staff
Amy Fischer, Principal, Air Quality and GHG Emissions
Role: Air Quality and GHG Emissions Lead
Education: B.S., Environmental Policy Analysis, Minor in Geography, University of Nevada, Reno
Years of Experience: 20
Amy Fischer serves as LSA’s senior air quality and global climate change lead for CEQA/NEPA and planning documents. She brings 20 years of experience in directing and conducting the air quality analysis and preparing the air quality and GHG emissions sections for environmental documents. Ms. Fischer has a comprehensive knowledge of air quality modeling and development of air quality emission reduction measures, including those of the Bay Area Air Quality Management District (BAAQMD). She has prepared the air quality/health risk assessment and greenhouse gas analyses for all of LSA’s Bay Area projects. The majority of Ms. Fischer’s projects conducted for LSA have been in accordance with the methodologies and assumptions recommended in the air quality impact assessment guidelines of the BAAQMD. She is thoroughly familiar with the updated BAAQMD CEQA Guidelines and adopted thresholds of significance. Ms. Fischer also conducts health risk assessments for both construction and project operations under these latest guidelines and is familiar with the specific Air Quality Technical Report requirements of the Planning Department. She has overseen the air quality and GHG analyses for all of LSA’s recent environmental documents in San Carlos.

Cara Carlucci, Senior Environmental Planner
Role: Air Quality and GHG Emissions Specialist
Education: B.S., City & Regional Planning, Minor in Real Property Development, California Polytechnic State University, San Luis Obispo Years of Experience: 8
Cara Carlucci is a Senior Environmental Planner with more than 8 years of experience in air quality analysis and GHG emission analysis for CEQA documentation. At LSA, she provides project management and technical assistance on a variety of planning and environmental documents including environmental assessments, ISs, and EIRS. Ms. Carlucci has been involved in residential and commercial development projects, road improvement projects, and program‐level plans. She has a strong foundation in land use planning and is well versed in addressing impacts to air quality, GHG emissions, and noise. Ms. Carlucci is proficient with the use of the FHWA Traffic Noise Prediction Model (RD‐77‐108) and is proficient in air quality models, including CalEEMod and the Roadway Emissions Estimator Model (RoadMod). She is also responsible for conducting field noise measurements with the Larson Davis SoundTrack LxT sound level meter in compliance with applicable standards.

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John T. Stephens, Principal, Noise
Role: Noise Lead
Education: B.S., Acoustical Engineering, Minor in Communications, Purdue University, West Lafayette, Indiana
Years of Experience: 16
JT Stephens is a Principal and Senior Acoustical Specialist with more than 16 years of experience in noise and vibration studies to support CEQA documentation and a variety of other projects. Mr. Stephens is proficient in the use of the FHWA Highway Traffic Noise Prediction Model (FHWA RD -77- 108), the Traffic Noise Model 2.5, the Roadway Construction Noise Model, the Aviation Environmental Design Tool, SoundPLAN Noise Prediction Software, and INSUL, a noise prediction software for building façades and partitions. He is also responsible for performing noise-monitoring surveys using a variety of Larson-Davis sound level meters.

John Kunna, Senior Biologist
Role: Biological Resources Lead
Education: B.A., Biology, Rutgers University, New Brunswick, New Jersey Years of Experience: 18
John Kunna is a S enior Biologist at LSA with more than 18 years of wildlife biology experience. He manages environmental permitting projects from start to finish. He prepares due diligence and constraint analysis, develops permitting strategies, manages technical studies including cultural resource assessments, reconnaissance-level and protocol -level botanical and wildlife surveys, and wetland delineations. He prepares the biological resources sections of CEQA documents, including EIRs, ISs, and statutory and categorical exclusion memoranda. He develops avoidance, minimization, and mitigation measure s for biological resources for CEQA documents and permit applications. He develops and implements plans for special - status species monitoring and relocation, dewatering, restoration, and revegetation. Mr. Kunna has prepared applications for Habitat Conserv ation Plans. He has been approved as an authorized or designated biologist for construction site monitoring and surveys for special- status species, including foothill yellow-legged frog, California red-legged frog, California tiger salamander, Alameda striped racer, San Francisco garter snake, giant garter snake, western pond turtle, salt marsh harvest mouse, American badger, burrowing owl, Ridgway’s rail, and nesting migratory birds.

Kerrie Collison, RPA, Associate/Senior Archaeologist
Role: Archaeological/Cultural Resources Lead
Education: M.A., Anthropology, California State University, Northridge; B.S., Social Sciences, California Polytechnic State University, San Luis Obispo
Years of Experience: 13
Kerrie Collison has more than 13 years of experience as a professional archaeologist in California. She has been involved in managing archaeological, tribal, cultural, and historical resources projects and reports for CEQA/NEPA projects. She brings comprehensive experience in Native American c onsultation, directing and participating in surveys, and monitoring for cultural resources. Ms. Collison is skilled in lithic analysis and

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excels at identifying the various stages of production of stone tools. Her field experience includes work in the California Central Coast, Orange County, Riverside County, Ventura County, Mono County, the Tahoe region of the Sierra Nevada, and the Great Basin. She also has experience collaborating on eligibility reports for the National Register of Historic Places and co ntributing to Section 404 permit applications.

Ms. Collison is proficient at archaeological assessments, archaeological surveys (Phase 1), archaeological subsurface evaluations (Phase 2), archaeological data recovery excavations (Phase 3), archaeological mitigation and monitoring, and post -construction monitoring reports. She regularly conducts Native American consultations under Section 106 for Caltrans Local Assistance projects. She has also assisted local agencies in drafting letters for consultation under Assembly Bill 52. Ms. Collison has worked with a wide array of Native American individuals and groups throughout the State. She is also skilled at recording identified cultural resources on Department of Parks and Recreation Series 523 forms in accordance with the guidelines established by the Office of Historic Preservation.

Michael Hibma, AICP, Associate/Architectural Historian
Role: Historical Resources Lead
Education: M.A., History, California State University, Sacramento; B.A., History, Humboldt State University, Arcata, California
Years of Experience: 15
Michael Hibma has more than 15 years of experience conducting historical research, field studies, and preparing historical sections of cultural resource reports, I Ss, and EIRs. He docume nts and evaluates historical built environmental cultural resources in accordance with the California Register of Historical Resources, the National Register of Historic Places, and applicable local programs. He also conducts studies to address Section 106 of the National Preservation Act, and S tate and local regulations. Mr. Hibma meets the Secretary of the Interior’s Professional Qualifications Standards for Architectural History and History (36 C ode of Federal Regulations Part 61). Mr. Hibma regularly prepares project impact analyses for development projects where built environment elements within or adjacent to a project site are listed in, or determined eligible for inclusion in, a national, state, or local list or inventory of cultural resources, and, therefore, would qualify as a “historical resource” for the purposes of CEQA or per applicable city or county regulations.

Sarah Rieboldt, Ph.D., Associate/Senior Paleontologist
Role: Paleontology Lead
Education: Ph.D., Paleontology, University of California, Berkeley; B.A., Biology, Minor in Geology, magna cum laude, University of Colorado, Boulder
Years of Experience: 21
Sarah Rieboldt is an Associate and Senior Paleontologist at LSA with 21 years of experience in the paleontology and geology fields. She has conducted paleontological and geological fieldwork in California, Nevada, Utah, Wyoming, Colorado, Texas, and Alabama and has 8 years of experience working with natural history collections in several museums (the Field Museum of Natural History, the University of California Museum of Paleontology, and the University of Colorado Museum of Natural History). She has worked as a geologist and paleontological consultant on many different projects, including carbon sequestration and astrobiology research programs funded by the United States Department of Energy and the National Aeronautics and Space Administration,

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respectively, as well as on projects for the State of California Department of Parks and Recreation, Caltrans, and various private developers in California, Nevada, and Utah. Ms. Rieboldt oversees the paleontological resources program at LSA. She is responsible for managing a wide variety of large - and small-scale development projects that involve both reporting and fieldwork aspects. She also provides the paleontological expertise for the proper preparation, identification, documentation, and curation of paleontological resources according to the most current techniques and standards in the industry. She conducts quality assurance /quality control for staff -prepared paleontological assessments, mitigation plans, and monitoring reports. In addition, with extensive background in her field, Ms. Rieboldt provides guidance on the various federal, State, and local regulations and guidelines regarding paleontological resources as they apply to projects throughout the State.

Dean Arizabal, Principal, Transportation
Role: Transportation Lead
Education: B.S., Computer Engineering, University of California, Irvine Years of Experience: 17
Dean Arizabal has 16 years of experience in preparing traffic sections for environmental documentation of mixed-use, residential, commercial, office, institutional, and alternative energy projects . Mr. Arizabal’s primary responsibilities includ e comprehensive Traffic Impact Analyses, traffic operations analyses, and parking studies. He has prepared numerous traffic impact studies and access , on-site circulation analyses , sight -distance analyses, and project trip generation and distribution for I Ss and EIRs . He regularly calculates and assesses the effect of VMT in compliance with Senate Bill 743 and the State CEQA Guidelines. He is also proficient at traffic analysis evaluation for different scenarios and study area intersections (using the Highway Capacity Manual methodology) and in compliance with applicable requirements of the local Transportation Analysis Handbook s. Mr. Arizabal has recently managed the preparation of transportation impact analyses for the cities of Menlo Park and Hayward.

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Subconsultants
LSA has the in -house technical expertise to address most requirements of CEQA, but if geology/geotechnical engineering investigations or hazardous materials evaluations are required for a specific task order, we regularly team with Baseline Environmental C onsulting (Baseline) to address project requirements. Baseline’s firm profile and qualifications are discussed below. While LSA’s in-house staff are experienced in the preparation of transportation analyses pursuant to CEQA, we also regularly team with subconsultants who are locally known and may be preferred by the City. Some of the firms we regularly team with include Kittelson and Associates, Fehr & Peers, Hexagon, W-Trans, Kimley-Horn, and DKS Associates. LSA also works with many other technical consultants and would be willing to work with a subcontractor of the City’s choice as desired.

Baseline Environmental Consulting
Baseline is a certified small business (SBE) based in Emeryville and is a multi -disciplinary environmental consulting firm established in 1985. Baseline provides private- and public-sector clients with a range of services, includin g CEQA environmental impact assessment/compliance and hazardous materials
management. Baseline brings more than 30 years of experience conducting geology, hydrology, and hazards CEQA analyses. Its staff of geologists, hydrogeologists, engineers, and
environmental scientists has extensive expertise and experience preparing technical sections for IS/MNDs and EIRs.

Baseline’s hazardous materials management practice includes the preparation of Phase I/II Environmental Site Assessments. Baseline has experience conducting soil and groundwater contamination investigations and, as required, associated cleanup. Typically, Baseline uses a risk -based approach to achieve site closures from applicable regulatory agencies. Baseline specialists work extensively with public agencies in developing general guidelines for development of contaminated urban sites.

Baseline has been a frequent teaming partner with LSA for many years and has worked on numerous projects throughout the Bay Area.

Baseline professionals have worked
with LSA for more than 20 years to
provide geology/hydrology/
hazards services for CEQA
documentation.

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Team Organizational Chart

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3. RELEVANT EXPERIENCE
Since 2018, LSA has been pre-qualified to provide CEQA services to the City of San Carlos. Prior to 2018, LSA provided CEQA services for a range of projects within the city, including park lighting improvements and streetscape improvements. The LSA Team possesses the breadth and depth of experience required to continue providing on-call CEQA services to the City . This section provides an overview of selected projects that represent our relevant experience similar to the services the City is seeking.

LSA currently holds 1,172 active contracts, 70 of which are on -call contracts with public and private entities throughout the State. This experience has brought a comprehensive understanding of the skills required to manage an on-call contract and multiple professional service agreements.

Bay Area CEQA O n-Call Experience. In addition to our existing on -call agreement with San Carlos, we have executed master services or on -call agreements with many Bay Area cities, including the following, some of which are described in this proposal:
 City of Milpitas (2013–current)
 City of Concord (2015–current)
 City of Hayward (2017–current)
 City of Richmond (2011–current)
 City of El Cerrito (2016–current)

 City of Dublin (2016–current)
 City of Redwood City (2014–current)
 City of Berkeley (2005–current)
 City of Fremont (2015–current)

LSA understands that San Carlos, like many other Bay Area communities, is experiencing a significant period of growth. It is anticipated that the range of future projects will include mixed -use and research and development/office uses and that growth may be concentrated in the transit-oriented portion of the San Carlos. LSA has successfully completed numerous environmental review documents under contracts to lead agencies for a wide variety of projects, including residential community, infill, mixed-use, office and research and development/life science, institutional, and transit-oriented development, and public works-related projects.

Technical studies for air quality, biology, cultural and tribal resources , noise, traffic, and hydrology and water quality are regularly incorporated into CEQA and planning documents, as well as prepared as stand- alone studies. To illustrate our ability to provide CEQA services to the City on an on -call basis, we have summarized projects completed for similar communities with which we have executed master services agreements, as well as other key projects executed under individual contracts. Key staff members involved in each of these projects who would manage or contribute to environmental documents to be prepared for the City are identified.

Relevant Projects
A summary of relevant project experience similar to this contract is presented on the following pages.

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Local Experience:

Projects in and with the City of San Carlos
2013 – Current
LSA currently holds a master se rvices contract with the San Carlos Planning Division to provide CEQA documents for private developments and publicly sponsored advance planning initiatives. Since 2013, LSA has completed several CEQA documents in the City of San Carlos, under both the on-call agreement and for individual contracts, including the San Carlos Avenue Pedestrian Safety Improvements Project, the U.S. 101/Holly Street Interchange Improvement Project, the San Carlos Avenue Tree Removal Project, and the Burton and Highlands Parks Project. Some of these recent projects are highlighted below.

Project Contact:

Amy Newby, Parks and Recreation Director
City of San Carlos
600 Elm Street,
San Carlos, CA 94070
T: 650-802-4263
E: [email protected]
Key Staff Members:

Principal in Charge/Project Manager:

Theresa Wallace, AICP
Technical Staff: Matthew Wiswell, AICP; Senior
Environmental Planner; Shanna Guiler, AICP,
Associate/Environmental Planner; Amy Fischer,
Principal Air Quality/GHG Specialist; Cara Carlucci, Air Quality/GHG Specialist; John Kunna, Senior Biologist
Burton/Highlands Parks Lighting EIR, San Carlos, California LSA prepared the CEQA documentation for the Burton and Highlands Parks Project. The proposed project involves the installation of new field lighting on currently unlit fields at both parks, and to upgrade the existing lighting at the parks with LED lights. In addition, the project also includes change in the use of the fields at Highlands Park to make field use consistent with the rules governing all other City fields. Changes in use would alter some of the operational restrictions within the 2010 Settlemen t Agreement between the City of San Carlos and Save San Carlos Parks regarding the use of Highlands Park, consistent with the procedure in that agreement for making such changes. The Settlement Agreement also identified, and the proposed project modifies, traffic facilities, signage, parking restrictions, and limitations on the use of the field for practice and games. The EIR considered and evaluated the potential impacts associated with installation of the new lights, upgrades to existing lights, and revis ions to restrictions within the 2010 Settlement Agreement, and addressed potential impacts related to visual resources, transportation and circulation, and noise. The EIR was certified on November 13, 2018. LSA prepared an addendum to the EIR in May 2022 that addressed minor modifications to the lighting system.

San Carlos Avenue Pedestrian Safety Improvements Project Categorical Exemption, San Carlos, California
The City propose d to construct pedestrian safety
improvements along San Carlos Avenue between
Devonshire Boulevard and Prospect Street. Proposed
improvements included the installation of sidewalks where gaps exist, a two -way left -turn pocket between Arundel Road and Phelps Road, a traffic signal at the intersection of San Carlos Avenue and Phelps Road, and A mericans with
Disabilities Act-compliant curb ramps; removal of the mid - block crossing in front of Arundel Elementary School;

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restoration of landscaping; planting of street trees, where feasible; and incorporation of green infrastructure. Proposed improvements would address safety concerns expressed by the community and improve accessibility of pedestrian and bicycle facilities in compliance with the City of San Carlos General Plan, as well as including Complete Streets and Green Infrastructure Policies.

LSA prepared the environmental clearance documentation for the proposed project. In consultation with City staff and the project team, LSA determined that the proposed project could be processed as a Categorical Exemption (CE) under CEQA. LSA prepared an I nitial Study checklist to evaluate the environmental impacts of the proposed project and support the conclusion that the proposed project would not result in environmental effects. T o accompany the Initial Study , LSA also prepared a brief memorandum to substantiate that the proposed project qualified for a CE under Section 15301(c) of the State CEQA Guidelines. The memorandum provided staff with the basis for preparing the staff report to present to the City Council.

On-Call Environmental Planning Services, City of Redwood City 2014–Current
The City of Redwood City established a list of pre-qualified environmental consultants in 2014. As projects requiring consultant assistance come up, the City issues a request for services and consultants respond with a scope of work and a budget. LSA has been awarded several task orders under this agreement, including CEQA documents for residential, school, and medical office buildings. Three of these are summarized below.

Project Contact:

Lindy Chan, Acting Planning Manager
City of Redwood City
1017 Middlefield Road
Redwood City, CA 94063
T: 650-780-7237
E: [email protected]
Key Staff Members:

Principal in Charge:

Theresa Wallace, AICP
Project Manager s: Matthew Wiswell, AICP , Shanna
Guiler, AICP
Technical Staff: Amy Fischer, Principal Air Quality
/GHG Specialist; Cara Carlucci, Air Quality/GHG
Specialist; John Kunna, Senior Biologist
Subconsultant: Baseline
Rocketship Charter School Project IS/MND
LSA prepared an Initial Study/Mitigated Negative
Declaration (IS/MND) evaluating the potential
environmental impacts anticipated to result from
construction and operation of the Rocketship
Redwood City Elementary School Project. The project
is comp osed of two parcels, one of whic h is in
Redwood City and the other in unincorporated San
Mateo County; Redwood City is the lead agency;
however, approval is also required from the County of
San Mateo (County) . The site is currently developed
with an approximately 23,200-square-foot, one-story warehouse structure; the applicant proposes to add a partial 8,273 -square-foot second story for a total building area of 31,47 3 square feet. The proposed school would have a maximum enrollment of 600 students.

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LSA conducted an analysis of the projec t’s impacts in the following topical areas: aesthetics; agriculture and forestry resources; air quality; biological resources; cultural resources; geology and soils; GHG emissions; hazards and hazardous materials; hydrology and water quality; land use and planning; mineral resources; noise; population and housing; public services, utilities and recreation; transportation and circulation. LSA recommended mitigation measures to reduce significant effects to a less-than-significant level, as appropriate. Based on the information contained in the IS, the project was determined not to have a significant adverse effect on the environment.
1548 Maple Street Residential Project EIR and EIR Addendum The applicant is proposing a townhome community on the
waterfront that will create housing in an area rich in jobs but lacking in housing and will provide public recreation amenities via the Bay Trail, which will connect the
downtown to the waterfront. The proposed project
comprises 131 three- story, for sale, marke t-rate town - homes at a density of 17 units per acre, and associated open space, circulation, and parking, infrastructure, and grading improvements. A variety of private and public open space opportunities would be included, along with 262 parking spaces. The project site is located within the Inner Harbor area of Redwood City, which is a 99 -acre area primarily developed with light industrial, office, marina- oriented, and institutional uses. LSA prepared an IS and an EIR for the proposed project; issues examined in the EIR included land use and planning, biological resources, cultural resources, transportation and circulation , air quality , noise, hazards and hazardous materials, hydrology and water quality, and utilities and service systems. The Final EIR was certified in May 2018.

The EIR examined a project variant for circulation and access improvements. In 2020, LSA prepared an Addendum to the EIR to further evaluate refinements to the proposed site access and surrounding roadway configurations, which included a land swap agreemen t between Redwood City and San Mateo County and demolition of adjacent County-owned buildings.

Kaiser MOB2 EIR Addendum
LSA prepared an Addendum to a Final EIR for a proposed
medical office building within the Kaiser Permanente
Medical Center campus at Marshall and Maple streets in
Redwood City. The proposed project would result in
demolition of all existing buildings and pavements on the site and construction of a new outpatient medical office building. The new building would be 197,395 square feet in size and four stories in height. LSA used the Downtown Medical Campus Precise Plan, the City’s General Plan and EIR, and the document upon which the Addendum was based, the Kaiser Permanente Medical Center Master Plan EIR. LSA also prepared an Initial Study using the Environmental Checklist provided in Appendix

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G of the State CEQA Guidelines to support the Addendum and demonstrate that all CEQA topics had been considered. The I S was included as an appendix to the Addendum. Topics that the Addendum fully evaluated include transportation and circulation, air quality, and GHG emissions. The Addendum was adopted in January 2018.

As-Needed Environmental Services, City of Millbrae
2019 – Current

Reference Contact:

Darcy Smith, Community Development
Director
City of San Millbrae
621 Magnolia Ave.

Millbrae, CA 94030
T: 650-259-2307
E: [email protected]
Key Staff Members:

Principal in Charge: Theresa Wallace, AICP
Project Manager: Matthew Wiswell, AICP
Technical Staff: Shanna Guiler, AICP; Associate/Senior
Environmental Planner; Amy Fischer, Principal Air
Quality/GHG Specialist; Cara Carlucci, Air Quality/GHG
Specialist; JT Stephens, Principal Noise Specialist ;
Michael Hibma, Architectural Historian; Dean Arizabal,
Principal Transportation Planner

The City of Millbrae established a list of pre-qualified environmental consultants in 2019. In 2016, the City of Millbrae adopted the Millbrae Station Area Specific Plan (MSASP) Update as a guide for redevelopment of the area immediately surrounding the Millbrae Bay Area Rapid Transit (BART) and Caltrain station. The MSASP EIR evaluates the envir onmental impacts of 1.65 million square feet of offi ce space, 275,000 square feet of retail space, 1,750 residential units, 370 hotel rooms, a population increase of 4,640 residents, and approximately 7,600 new jobs. LSA has recently prepared CEQA documents for two projects within the MSASP Plan Area, as described below.

Alexandria Center for Life Science Project
The Alexandria Center for Life Science project includes demolition of existing industrial buildings and the
construction of four buildings totaling approximately
600,000 square feet of laboratory, office, and amenity
space. LSA prepared a memorandum demonstrating
that the project is within the scope of the MSASP and
potential impacts were adequately evaluated in the
MSASP EIR, pursuant to State CEQA Guidelines Section
15168. LSA prepared a modified environmental
checklist, as recommended by State CEQA Guidelines
Section 15168(c)(4), to justify this finding. LSA prepared a number of technical studies to support this finding, including construction- and operation-period health risk assessments and a Historic Resource Evaluation.
210 Adrian Road Project
The 210 Adrian Road project includes the demolition of an existing self- storage bui lding and the construction of an approximately 263,000 -square-foot life sciences building that would contain laboratory, office, and amenity space. In addition, LSA evaluated a variant to the project that would reconfigure an adjacent roadway. LSA prepared a memorandum demonstrating that the project is within

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the scope of the MSASP and potential impacts were adequately evaluated in the MSASP EIR, pursuant to State CEQA Guidelines Section 15168. LSA prepared a modified environmental checklist, as recommended by State CEQA Guidelines Section 15168(c)(4), to justify this finding. LSA prepared a number of technical studies to support this finding, including construction- and operation-period health risk assessments and a Historic Resource Evaluation.

The following project was not a part of LSA’s on-call contract as described above but was performed prior to LSA’s established on-call agreement with the City of Millbrae.

Millbrae Community Center Rebuild Project
Categorical Exemption
LSA prepared a Categorical Exemption (CE) for the
new Millbrae Recreation Center Project. The former
facility burned down in 2016 and the City of Millbrae
sought to rebuild a new center, using funds from
Measure II, which would provide an accessible,
modern community center that would meet current
codes. The proposed project would include the
construction of an approximately 25,900 -square-
foot, two-story recreation center and parking
improvements. The proposed project qualified for a CEQA Exemption as an In fill Development Project (Class 32), consistent with the provisions of State CEQA Guidelines Sections 15332 and 15300.2 . State CEQA Guidelines Section 15332 is applicable to the proposed project, as it is consistent with the applicable general plan designation and all applicable general plan policies as well as with the applicable zoning designation and regulations; the project site is less than 5 acres and is substantially surrounded by urban uses; the project site has no value as habitat for endangered, rare, or threatened species; there would be no significant impacts relating to traffic, noise, air quality, or water quality; and the project site would be able to be adequately served by all required utilities and public services. To support this determina tion, LSA prepared a memorandum and completed the analysis to inform the Environmental Checklist.

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Focused EIRs for Residential and Office Mixed-Use Projects, City of Menlo Park 2019–2022
The City of Menlo Park certified the ConnectMenlo Final EIR in 2016. The ConnectMenlo Final EIR provided a program-level analysis of the development potential envisioned for the entire city, including within the Bayfront Area, where the Facebook campus is. As individual development projects are proposed, each project is subject to additional environmental review and the analysis tiers from the ConnectMenlo Final EIR, as appropriate. LSA recently prepared Focused EIRs for four residential and mixed-use projects within the Bayfront Area, which are described below. For each project, LSA prepared an Initial Study to identify the potential project- specific impacts that warrant additional analysis in the EIR. For each project, the Focused EIRs evaluated the follow ing topics: population and housing, transportation and circulation, air quality, GHG emissions, and noise.
111 Independence Drive EIR
The proposed project includes development of a 145,679 -square-foot, eight- story, multi-family apartment building with 105 dwelling units and associated improvements. The existing 15,000 -square- foot single-story office building would be demolished as part of the proposed project.

The EIR evaluated project-specific impacts related to the topics described above and, on the basis of the technical evaluations, determined that all impacts of the project could be reduced to a less -than- significant level with implementation of project -specific mitigation measures and mitigation measures identified in the ConnectMenlo Final EIR. This is the first environmental document in Menlo Park that Reference Contact:

Kyle T. Perata, Principal Planner
City of Menlo Park
701 Laurel Street
Menlo Park, CA 94025
T: 650-330-6721
E: [email protected]
Key Staff Members:

Principal in Charge/Project Manager : Theresa Wallace,
AICP
Assistant Project Manager : Matthew Wiswell, AICP
Technical Staff: Amy Fischer, Principal Air Quality/GHG Specialist; Cara Carlucci, Air Quality/GHG Specialist ; John Kunna, Senior Biologist; Dean Arizabal, Principal
Transportation Planner

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evaluated transportation impacts according to the VMT metric and applied the City’s newly adopted Transportation Impact Analysis Guidelines to the analysis. LSA worked closely with the City of Menlo Park and the applicant team to identify a range of feasible project alternatives, which included the base level and maximum buildout potential of the project site. The Final EIR was certified in April 2021.

Menlo Uptown EIR
The proposed project would result in redevelopment of
the project site with a maximum of 441 multi-family rental units and 42 for-sale townhomes, totaling 471,986 square feet of residential use and 2,940 square feet of office space, as well as associated open space, circulation and parking, and infrastructure improvements. The project site is currently developed with two single -story commercial office buildings and a single -story industrial building totaling 110,356 square feet. The Final EIR was certified in June 2021.

Menlo Portal EIR
This project proposes the redevelopment of the
project site with a 326,581 -gross-square-foot,
seven-story multi-family apartment building with
335 dwelling units and a 34,868 -gross-square-
foot commercial office building, which would
include approximately 1,600 gross square feet of
childcare space, as well as associated open space,
circulation and parking, and infrastructure
improvements. The site is currently developed
with two single -story office buildings and one
warehouse/industrial building with a small office
component totaling 64,832 square feet in size. The Final EIR was certified in July 2021.

Menlo Flats Initial Study and EIR
The proposed project would include the
redevelopment of an 1.38 -acre site at 165 Jefferson
Drive in Menlo Park. The sit e is within the c ity’s
Residential Mixed Use -Bonus (R -MU-B) zoning
district. The project includes demolition of the
existing office building on the site and construction of one eight -story, 158- unit mixed -use building with
14,442 square feet of ground-floor commercial space,
and associated improvements. A total of 21
residential units (15 percent) would be dedicated
below-market rate units. A total of 138 vehicular
parking spaces would be provided in a three -level
podium parking garage. The Final EIR was certified in March 2022.

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San Bruno Recreation and Aquatic Center, City of San Bruno 2018–2020

Reference Contact:

Kelly Beggs, Consulting Planner
Good City Company/City of San Bruno
1351 Laurel Street
San Carlos, CA 94070
T: 628-222-5985
E: [email protected]
Key Staff Members:

Principal in Charge: Theresa Wallace, AICP
Project Manager : Matthew Wiswell, AICP
Technical Staff: Amy Fischer, Principal Air Quality
/GHG Specialist; Cara Carlucci, Air Quality/GHG
Specialist; Michael Hibma, Architectural Historian
The City of San Bruno proposed the redevelopment of the existing San Bruno Veterans Memorial Recreation Center (Veterans Memorial building) to create the new San Bruno Recreation and Aquatics Center and associated improvements within the existing San Bruno City Park. The proposed project would include the following components:
1) Demolition of the existing Veterans Memorial building and pool 2) Construction of a new San Bruno Recreation and Aquatics Center and installation of associated water, sewer, and storm utilities
3) Reconfiguration of adjacent existing parking areas and roadways within the park 4) Relocation of the existing channelized creek within a portion of the park LSA worked closely with Group 4 Architecture and the City of San Bruno to identify potential environmental constraints at the very beginning of the conceptual design process and is currently involved with ongoing efforts related to permitting and construction monitoring. On the basis of a preliminary I S prepared by LSA, it was determined that a F ocused EIR would be required to further evaluate the potentially significant impacts of the project associated with biological resources, cultural resources, transportation and circulation, air quality, noise, geology and soils, hazards and hazardous materials, and hydrology and water quality. To support the analysis, LSA prepared a Historic Resources Evaluation, which determined that the existing Veterans Memorial building qualified as a historical resource for the purposes of CEQA. LSA also prepared a Wetland Delineation and Section 106 Documentation for submittal to the Corps. Once the need for a Focused EIR was identified, LSA worked with the City of San Bruno to quickly prepare and publish the Draft EIR . LSA began work in early 2019, and the Focused EIR was certified in May 2020.

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On-Call Environmental Planning Services, City of Berkeley 2005–Current

LSA has provided on -call consulting services to the City of Berkeley under a Master Services Agreement since 2005. In addition to CEQA document preparation, LSA also provides planning support services to the City of Berkeley , including preparation of staff reports, coordination with applicants and interested parties, and presentations before b oards and c ommissions. Below is a selection of current and recent projects.

Project Contact:

Sharon Gong, Senior Planner
City of Berkeley
Planning and Development Department
1947 Center Street, Second Floor
Berkeley, CA 94704
T: 510-981-7400
E: [email protected]
Key Staff Members:

Principal in Charge: Theresa Wallace, AICP
Project Manager: Matthew Wiswell, AICP
Technical Staff: Amy Fischer, Principal Air Quality
/GHG Specialist; Cara Carlucci, Air Quality/GHG
Specialist; John Kunna, Senior Biologist; JT Stephens,
Principal Noise Specialist; Michael Hibma,
Architectural Historian
Subconsultant: Baseline
600 Addison Street Project IS/MND
The 600 Addison Street Project involves redevelopment of an

8.4-acre site into a research and development (R&D) campus.

The project site is bordered by Addison Street to the north, Bancroft Way to the south, the U nion Pacific Railroad mainline to the east, and Aquatic Park to the west. The site is within 0.5 mile of several major tran sit stops, including the Berkeley Amtrak stop. The proposed project would consist of two
separate R&D/ office buildings, totaling 461,822 gross square feet, each with their own separate, four-story parking structure.

The proposed project would also include off-site streetscape enhancements adjacent to Aquatic Park. The existing buildings and structures on this industrial site would be demolished.

Although the City of Berkeley originally anticipated that an EIR would be required, LSA prepared an I S as a preliminary review document and, on the basis of that analysis and in consultation with City of Berkeley staff, determined that the proposed project could qualify for an MND.

Due to existing site conditions and proximity to San Francisco Bay and Aquatic Park, d evelopment of the project site presents many unique challenges and potential impacts to the environment that LSA thoroughly addressed. These include impacts related to potential bird collisions with the new building and filling of potential wetland feature s, archaeological and tribal cultural resource sensitivity , and storm water runoff, flooding, and sea level rise. To support the conclusions in the environmental document, the LSA team peer reviewed the project applicant’s Oak Tree Removal and Relocation P lan, Arborist Report, and Transportation Impact Analysis, and prepared a Draft Jurisdictional Wetland Delineation for submittal to the Corps. LSA also assisted the City of Berkeley with successful consultation with tribal representatives

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pursuant to Assemb ly Bill 52. In addition to the environmental analysis, LSA provided planning support services to assist with processing of the proposed project application materials and requested permits.

Environmental review of the proposed project commenced in early 202 0 and the Draft IS/MND was published in February 2021. The IS/MND was adopted in May 2021. theLAB Campus Project IS/MND
The proposed theLAB project involves redevelopment of an approximately 3.02 -acre project site that is made up of portions of two contiguous blocks bordered by Allston Way, Fifth Street, Bancroft Way, and the UPRR mainline in West Berkeley. The proposed project would result i n the creation of a life science campus through a combination of new construction, increased open space, and enhancements to the public realm. All of the existing buildings on the project site would be demolished to allow for the construction of an approxi mately 159,150 -square-foot light manufacturing and R&D building and an approximately 283,810 -square-foot parking garage. Although the City originally anticipated that a Focused EIR would be required, LSA prepared an Initial Study and Historic Resource Evaluation, and on the basis of those analyses and in consultation with City staff, determined that the proposed project could qualify for a Mitigated Negative Declaration. To support the conclusions in the environmental document, the LSA team peer review the project applicant's Archaeological Study and Transportation Impact Analysis. LSA also assisted the City with successful consultation with tribal representatives pursuant to AB

52. The IS/MND was published in the spring of 2022, and LSA is currently prepari ng the Response to Comments document.

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On-Call Environmental Services, City of Hayward
2017–Current
The City of Hayward established a list of on-call environmental consultants in 2017. As projects requiring consultant assistance come up, the City of Hayward issues a request for services and consultants respond with a scope of work and a budget. LSA has been awarded several task orders under this agreem ent, including the three described below.

Project Contact:

Sara Buizer, AICP, Planning Manager
Development Services Department
City of Hayward
777 B Street, Hayward, CA 94541
T: 510-583-4191
E: [email protected]
Key Staff Members:

Principal in Charge: Theresa Wallace, AICP
Project Managers: Matthew Wiswell, AICP, Shanna
Guiler, AICP
Technical Staff: Amy Fischer, Principal Air Quality
/GHG Specialist; Cara Carlucci, Air Quality/GHG
Specialist; JT Stephens, Principal Noise Specialist;
John Kunna, Senior Biologist; Dean Arizabal, Principal
Transportation Planner

Costco Business Center Fuel Facility Project IS/MND
LSA prepared an IS/MND for a proposed fuel facility at an existing Costco Business Center. The proposed project would involve the demolition of a former tire center and all existing pavements on the project site and redevelopment of the site with a new fuel station with 12 dispensers (24 fueling positions) and associated parking and circulation, landscaping, and utility improvements, including the installation of three new underground fuel tanks. LSA conducted the environmental analysis and prepared responses to each of the topics in the City of Hayward’s IS checklist. LSA summarized existing local, State, and federal regulations pertaining to gas stations, as well as existing background reports for the proposed project.

The Hayward City Council adopted the IS/MND and approved the project in November 2020.

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29212 Mission Boulevard Project Infill Exemption
The 12.17- acre project site is 0.3 mile west of the
South Hayward BART Station and is surrounded by
existing and approved development, including
single- and multi -family residential units,
commercial uses, and a proposed 50 -acre park. The
proposed project would include the development of
the site with 190 residential units and approximately
11,000 square feet of ground floor commercial uses.

As the project site is near the South Hayward BART
Station and is surrounded by qualified urban uses,
the proposed pr oject is eligible for streamlining
pursuant to State CEQA Guidelines Section 15183.3
(Streamlining for Infill Projects).

LSA prepared an Infill Checklist (Appendix N of the State CEQA Guidelines) describing compliance with the conditions listed in Section 15183.3, as recommended by State CEQA Guidelines Section 15183.3(d)(1).

The Infill Checklist provides a summary of the impacts and mitigation measures from the certified General Plan EIR and South Hayward BART Station and Form -Based Code EIR and demonstra tes that no supplemental environmental review is needed . The Hayward Planning Commission approved the infill exemption and the project in October 2019.
2695 W. Winton Avenue Industrial Project
IS/MND
LSA prepared an IS/MND for a proposed light
industrial building. The proposed project site is at
2695 West Winton Avenue, west of Interstate 880.

The site was surrounded by industrial uses on the
north, east, and south sides; baylands and the
Hayward Regional Shoreline are west of the site.

The project sponsor proposed to construct a spec
building of approximately 507,500 square feet for
light industrial uses by tenants that have not been
identified. LSA conducted the environmental
analysis and prepared res ponses to the City of Hayward’s IS checklist for the key topics of air quality, biology, cultural resources, GHG emissions, and noise. The Hayward Planning Commission adopted the IS/MND and approved the project in January 2018.

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Sample List of Current Clients

As mentioned in the previous sections, LSA currently holds 1,172 active contracts, 70 of which are on-call contracts with public and private entities throughout the State. This experience has brought a comprehensive understanding of the sk ills required to manage an on -call contract and multiple professional service agreements.

The table presented below contains a sample list of clients with whom LSA has worked in the past 12 months or with whom LSA is currently working with in the San Francisco Bay Area, including the City of San Carlos.

 City of San Carlos
 City of Milpitas
 City of Concord
 City of Hayward
 City of Richmond
 City of El Cerrito
 City of San Bruno
 City of Fremont
 City and County of San Francisco
 Contra Costa Public Works Department
 City of Menlo Park

 City of San Rafael
 City of Antioch
 City of Dublin
 City of Redwood City
 City of Berkeley
 City of Novato
 City of Cupertino
 City of Foster City
 City of Santa Cruz
 City of San José

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References
LSA encourages you to contact our references regarding the quality of our work, management of budget and schedule, and attentiveness to project needs. All of the below contacts have worked directly with our designated Principal in Charge, Theresa Wallace and Project Manager, Matthew Wiswell.

Reference Contact: Services Provided
Darcy Smith, Community Development Director
City of Millbrae
621 Magnolia Avenue
Millbrae, CA 94030
T: 650-259-2307
E: [email protected]
As-Needed Environmental Services for the City of
Millbrae (2019 – Current)
Kelly Beggs, Consulting Planner
Good City Company/City of San Bruno
1351 Laurel Street
San Carlos, CA 94070
T: 628-222-5985
E: [email protected]
San Bruno Recreation and Aquatic Center
Focused EIR (2019–2020)

Sierra Point Towers EIR, City of Brisbane (2021 -
current)
Kyle T. Perata, Principal Planner
City of Menlo Park
701 Laurel Street
Menlo Park, CA 94025
T: 650-330-6721
E: [email protected]

Focused EIRs for Residential and Office Mixed -
Use Projects, including 111 Independence Drive
EIR, Menlo Uptown EIR, Menlo Portal EIR , and
Menlo Flats EIR
(2019–2022)

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Relevant Work Samples
LSA is currently undertaking or has successfully completed numerous environmental documents, including comprehensive and focused project - and program -level EIRs, supplemental and subsequent CEQA documents, IS/MNDs, exemptions, technical reports, an d planning documents for projects with characteristics comparable to the services that are required for this assignment. The following projects highlight our experience with redevelopment activities occurring within existing commercial and industrial settings, projects streamlining from previous CEQA documents, and large multi-block sites or campus-like environments. The topics of land use compatibility, site circulation and access, natural resources, visual resources, noise, and historic resources were com mon areas of focus for most of the projects described below. Theresa Wallace and Matthew Wiswell served as the management team for all of these projects and represented the LSA team at all internal meetings and public hearings.

As requested in the RFP, LSA submits the following CEQA documents, which include a focused EIR, an IS/MND, and checklist demonstrating consistency with a Specific Plan EIR, as work samples:
 Menlo Flats Project Focused Environmental Impact Report  600 Addison Street Project Initial Study/Mitigated Negative Declaration  Alexandria Center for Life Science CEQA Memorandum

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Billing Structure
Upon receipt of a request for environmental review documentation pursuant to CEQA or other special studies, LSA will provide a cost estimate in the form of a spreadsheet that details tasks by assigned personnel (hours/rate). Cost estimates are prepared on a time- and-materials, not -to-exceed basis, although we are open to fixed-fee arrangements. LSA’s standard billing rates by classification and in-house direct expenses are shown in Table A and Table B. Billing rates for key staff are provided in Table C. Please note that hourly rates are subject to review annually at a minimum and may be adjusted to reflect changing labor costs. LSA’s standard rates include overhead and profit. Direct expenses include, but are not limited to, in -house reproduction and equipment (e. g., noise meters). Baseline’s standard rates are provided below as well.

Table A: LSA Hourly Billing Rates Effective May 2021
Job Classification
Hourly
Rate
Range1 Planning Environmental Transportation Air/Noise
Cultural/
Paleontological
Resources Biology GIS
Principal Principal Principal Principal Principal Principal Principal $175–390 Associate Associate Associate Associate Associate Associate Associate $125–245 Senior
Planner
Senior
Environmental
Planner
Senior
Transportation
Planner/Engineer
Senior Air
Quality/Noise
Specialist
Senior Cultural
Resources
Manager/
Paleontologist
Senior Biologist/
Botanist/Wildlife
Biologist/Ecologist/
Soil Scientist/
Herpetologist/
Arborist
Senior GIS
Specialist
$115–220
Planner Environmental
Planner
Transportation
Planner/Engineer
Air Quality/
Noise Specialist/
Climate Change
Specialist
Cultural Resources
Manager
Archaeologist/
Architectural
Historian/
Paleontologist
Biologist/Botanist/
Wildlife Biologist/
Ecologist/Soil
Scientist/
Herpetologist/
Arborist
GIS
Specialist
$85–150
Assistant
Planner
Assistant
Environmental
Planner
Assistant
Transportation
Planner/Engineer
Air Quality/
Noise Analyst
Cultural Resources
Analyst
Assistant Biologist/
Botanist/Wildlife
Biologist/Ecologist/
Soil Scientist/
Herpetologist/
Arborist
Assistant
GIS
Specialist
$85–100
Field Services
Senior Field Crew/Field Crew $80–100
Office Services
Graphics $115–150
Marketing $75–125
Office Assistant $65–115
Project Assistant $70–145
Research Assistant/Intern $50–80
Word Processing/Technical Editing $95–125

1. The hourly rate for work involving actual expenses in court (e.g., giving depositions or similar expert testimony) will be billed at $400 per hour regardless of job classifications.

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Table B: LSA In-House Direct Costs Effective May 20211
Description Unit Cost Description Unit Cost
Reproduction (8.5 x 11) B/W $0.07 per page GPS Unit $75.00 per day Reproduction (8.5 x 11) Color $0.40 per page Total Station Surveying Instrument $50.00 per day Reproduction (11 x 17) B/W $0.10 per page Level (Laser or Optical) $25.00 per day Reproduction (11 x 17) Color $0.75 per page Laser Rangefinder $25.00 per day CD Production $5.00 per CD Sound Meter $75.00 per day
USB Flash Drive $5.00 per drive Sound Meter with Velocity Transducer $85.00 per day Plotting $3.75 per sq. ft. Aerial Photo Cost
Aerial Drone $200.00 per day Boat Rental $125.00 per day Mileage On-Road Current federal rate Water Quality Meter $25.00 per day Mileage Off-Road Current federal rate Night Vision Goggles $50.00 per unit per night 1 Direct costs shall be reimbursed at cost plus 10 percent.

Table C: LSA Key Individual 2022 Hourly Billing Rates
Key Staff Members/Title Individual Hourly Rates
Theresa Wallace, AICP, Principal, Environmental Planner $270 Matthew Wiswell, AICP, Senior Environmental Planner $130 Shanna Guiler, AICP, Associate/Senior Environmental Planner $170 Amy Fisher, Principal/Air Quality, Climate Change and Noise Analyst $250 Cara Carlucci, Senior Planner, Air Quality/GHG Specialist $155 JT Stephens, Principal/Senior Acoustical Specialist $190 John Kunna, Senior Biologist $150
Kerrie Collision, Associate /Cultural Resources Manager $145 Michael Hibma, Associate/Architectural Historian $135
Sarah Rieboldt, Ph.D., Associate/Principal Paleontologist $158 Dean Arizabal, Principal/Transportation $200

Work Progress Estimation and Billing Methodology
LSA has in -depth experience conducting successful monthly project accountability over a long- term planning effort. LSA uses Deltek accounting software for both its project management and accounting functions. Deltek is a totally integrated project management and accounting software developed for the architecture, planning, and engineering industry that is auditable and secure and provides our project managers with real-time access to project data and the ability to track hours and costs according to client specifications. Invoices are prepared monthly and include a summary cover sheet and a detailed report with labor hours and costs by individual and direct expenses. The report is generated from weekly timesheets and biweekly or monthly expense reports entered into the Deltek system . Invoices can be prepared to client specifications, but generally show the total budget, previously billed, current fee, and remaining budget amounts by phase of work.

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Subconsultant Fees

Baseline’s Standard Fee Schedule is shown below.

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City Consultant Contract Agreement Statement

LSA has reviewed the City’s Standard Professional Servic es Agreement (Attachment A in the R equest for Proposals) and is able to meet the agreement and insurance requirements.

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APPENDIX A - RÉSUMÉS

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THERESA WALLACE, AICP

PRINCIPAL IN CHARGE

1 PROFESSIONAL RESPONSIBILITIES
Theresa Wallace has 1 9 years of experience in managing and preparing a variety of environmental documents including CEQA initial studies/mitigated negative declarations and environmental impact reports and NEPA technical studies, environmental assessments, and environmental impact statements.

Ms. Wallace serves as both Principal in Charge and Project Manager for the environmental documentation of a diversity of public and private development and redevelopment projects, on both urban infill and greenfield sites. Current and rece nt projects include: a number of residential, commercial, office, institutional, and mixed-use projects as well as public park master plans and facilities; roadway expansions and bridge construction; and multi-use paths and trails.

As Principal in Charge, Ms. Wallace oversees on -call environmental services contracts involving multiple assignments, as well as individual CEQA contracts.

She establishes working relationships with local agency representatives; interfaces with clients and project teams; makes p resentations at community meetings and public hearings; directs marketing efforts in the areas of environment and land use; and supervises junior staff. She is ultimately responsible for ensuring that LSA’s products are completed to the highest quality sta ndard and meet the requirements of the client. Her direction to environmental team members aims to ensure an internally -consistent, coherent document that fulfills all CEQA requirements.

PROJECT EXPERIENCE
At present, Ms. Wallace is serving as Principal in Charge of on -call environmental services contracts with the cities of Redwood City, Concord, San Ramon, Dublin, Berkeley, Milpitas, El Cerrito, and Hayward , to name a few. The CEQA projects she is overseeing for these jurisdictions involve mixed- use, residential, office, and industrial uses.

Ms. Wallace is currently the Principal/Project Manager for the Sierra Point Towers Project EIR in the City of Brisbane, the LAB Project for the City of Berkeley, and the 2 Davis Drive Office/R&D Project EIR for the City of Belmont.

She also recently managed the 500 Turk Initial Study and Focused EIR and 598 Brannan Street Initial Study and Focused EIR for the City and County of San Francisco. All of these projects include the redevelopment of underutilized blocks of indu strial and commercial sites with a mix of residential, office, research and development and/or commercial uses. Ms. Wallace is also currently the Principal in Charge of the Niles Canyon Trail Project CEQA/NEPA Documentation for Alameda County and the Beatt y Parking Area and Trail Connection Project for the Midpeninsula Regional Open Space District.

EXPERTISE
• CEQA/NEPA Project
Management
• Environmental Planning and
Impact Analysis
• Land Use Planning

EDUCATION
B.A., Environmental Studies,
University of California, Santa
Cruz, California, 2002

PROFESSIONAL

CERTIFICATIONS
American Institute of Certified
Planners (AICP)

PROFESSIONAL

EXPERIENCE
Principal, LSA, Point
Richmond, California, June
2005–Present

PROFESSIONAL

AFFILIATIONS
American Institute of
Certified Planners (AICP)
American Planning
Association (APA)
Association of Environmental
Professionals (AEP)
San Francisco Planning and
Urban Research Association
(SPUR)

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THERESA WALLACE, AICP

PRINCIPAL IN CHARGE

2 The following is a selected list of recent projects:
• 676 El Camino Real Surface Parking Lot IS/MND for the City of San Carlos • 111 Independence Drive Project EIR for the City of Menlo Park • Menlo Uptown Project EIR for the City of Menlo Park
• Menlo Portal Project EIR for the City of Menlo Park
• Menlo Flats Project EIR for the City of Menlo Park
• San Bruno Recreation and Aquatic Center Project EIR for Group 4 Architecture/City of San Bruno • Deer Valley Estates Project Focused EIR for the City of Antioch • 1724 Sunnyhills Residential Project IS/MND for the City of Milpitas • 1900 Fourth Street Project EIR for the City of Berkeley • 600 Addison Street Project IS/MND for the City of Berkeley • theLAB Project IS/MND for the City of Berkeley
• 2201 Dwight Way Project EIR for the City of Berkeley
• 1548 Maple Street Project EIR for the City of Redwood City • Rocketship Redwood City Charter School IS/MND for the City of Redwood City • Industrial Area General Plan Text and Zoning Code Amendments and 372 -374 Turquoise Street Project IS/MND for the City of Milpitas
• Stanford Avenue Staging Area Expansion Project EIR for the East Bay Regional Park District • Hanna Ranch EIR Addendum for the City of Novato
• Children’s Hospital and Research Center Oakland EIR for the City of Oakland • 1200 Van Ness Project IS/MND for Reuben, Junius, and Rose/City and County of San Francisco Fifth and Mission (5M) Project EIR for Forest City/City and County of San Francisco • 598 Brannan Street Initial Study and Focused EIR for the City and County of San Francisco • 1601 Mariposa Street Mixed Use Project EIR for Related California/City and County of San Francisco • College Park High School Athletic Facilities Improvements Project IS/MND for the Mount Diablo Unified School District
• Lakehouse Commons CEQA for UrbanCore-Integral LLC/City of Oakland • Cabello Subdivision IS/MND for the City of Union City • California Maritime Academy Master Plan EIR for the California State University • California Maritime Academy Police Building IS/MND for the California State University • California Maritime Academy Physical Education and Pool Facility IS/MND for the California State University • California Maritime Academy Master Plan EIR Addendum for the Dining Center Replacement Project for the California State University
• Downtown Family Development Project CEQA/NEPA Documentation for the City of Mountain View • Buchanan Street Bicycle/Pedestrian Plan CEQA/NEPA Documentation for the City of Albany • Mindego Gateway IS/MND for the Midpeninsula Open Space District • Iron Horse Trail Overcrossings Project CEQA Documentation for the City of San Ramon • 680 Trail IS/MND for the County of Marin
• Green Valley Plaza Project Focused EIR and Initial Study for the City of Fairfield • Downtown Specific Plan EIR for the City of Oakley
• Napa County Health and Human Services Agency Campus Focused EIR and Initial Study for the County of Napa

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MATTHEW WISWELL, AICP

PROJECT MANAGER / SENIOR ENVIRONMENTAL PLANNER

1 PROFESSIONAL RESPONSIBILITIES
Mr. Wiswell is a CEQA specialist with nearly 6 years of experience provid ing environmental planning and technical assistance for a variety of planning and environmental documents . Mr. Wiswell serves as an Environ mental Planner and provides project management assistance for public and private development and redevelopment projects that include school facility , parks, and trails improvements, as well as City-sponsored area plans and programs.

PROJECT EXPERIENCE
City of San Carlos Public Works Department, Burton and Highlands Parks Project
San Carlos, California
Mr. Wiswell served as Environmental Planner for this project and assisted with the preparation of the EIR that analyzed improvements to existing sports fields, which included the installation of additional and upgraded night lighting at fields at both parks to allow for extended hours of play. Mr. Wiswell also assisted with administrative record compilation and drafting res ponses to public comments.

City of Hayward, Costco Business Center Fuel Facility Project IS/MND Hayward California
LSA prepared an IS/MND for a proposed fuel facility at an existing Costco Business Center. The proposed project involves the demolition of a former tire center and all existing pavements and redevelopment of the site. LSA conducted the environmental analysis and prepared responses to each of the topics in the City’s Initial Study checklist. Existing local, State, and federal regulations pertaining to gas stations, as well as existing background reports for the proposed project, were summarized. Mr. Wiswell served as the Assistant Project Manager and prepared the non- technical analyses for the Initial Study.

City of Milpitas, 1724 Sunnyhills Court Project IS/MND
Milpitas, California
LSA prepared an IS/MND for the proposed project that includes the demolition of an existing leasing/community building and the construction of 44 new residential units. Due to the age of the buildings on the project si te, LSA prepared a Historical Resource Evaluation (HRE) and subsequently prepared a Historical Resources Impact Assessment (HRIA). The HRIA determined that the project as proposed would be consistent with the Secretary of the Interior’s Standards for the T reatment of Historic Properties, and demolition and construction would not result in a significant impact. Mr. Wiswell served as the Project Manager; he prepared the non- technical analyses for the Initial Study.

Focused EIRs for Residential Mixed -Use Proje cts, 111 Independence Drive, Menlo Uptown, Menlo Portal,Menlo Park, California LSA is currently under contract to prepare Focused EIRs for four residential and mixed -use projects within the Bayfront Area. For each project, the Focused EIRs have evaluated t he topics: population and housing; transportation and circulation; air quality; greenhouse gas emissions; and

EXPERTISE
• Environmental Planning and
Impact Analysis
• Land Use Planning and
Development

EDUCATION
B.S., City & Regional Planning,
Minor in Real Property
Development, California
Polytechnic State University,
San Luis Obispo, 2016

PROFESSIONAL

CERTIFICATIONS/

REGISTRATIONS
American Institute of Certified
Planners (AICP)
United States Department of
Housing and Urban
Development WISER Getting
Started: Part 58 Certification

PROFESSIONAL

EXPERIENCE
Senior Environmental Planner,
LSA, Point Richmond,
California, 2016–Present

PROFESSIONAL

AFFILIATIONS
Association of Environmental
Professionals (AEP)
American Planning
Association (APA)

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MATTHEW WISWELL, AICP

PROJECT MANAGER / SENIOR ENVIRONMENTAL PLANNER

2 noise. Mr. Wiswell served as the Assistant Project Manager; he prepared the non -technical analyses for the Initial Study and Focused EIRs. He prepared the alternatives chapter and made presentations and answered questions at public hearings.

City of Millbrae Community Center Categorical Exemption Millbrae, California
Mr. Wiswell served as Project Manager. LSA prepared a Categorical Exemption for the new Millbrae Recreation Center Project. The former facility burned down in 2016, and the City of Millbrae sought to rebuild a new center.

The project qualified for a CEQA Exemption as an Infill Development Project (Class 32), consistent with the provisions of CEQA Guidelines Sections 15332 and 15300.2. LSA prepared a memorandum and completed the analysis to inform the Environmental Checklist.

City of Berkeley, 600 Addison Street Project
Berkeley, California
Mr. Wiswell is currently serving as Environmental Planner for this project, assisting with the preparation of an Initial Study and EIR that analyze potential impacts associated with the redevelopment of underutilized bloc ks of an industrial site with a mix of residential, office, and research and development and/or commercial uses.

City of Berkeley, 1900 Fourth Street Project
Berkeley, California
Mr. Wiswell served as Environmental Planner. Located on the parking lot bounded by University Avenue, Hearst Avenue, Fourth Street, and the Union Pacific Railroad tracks, the project would demolish an existing structure and all existing pavements to redevelop the site with a mix of residential and c ommercial uses. Environmental factors that could be potentially significant if the project is constructed include transportation/traffic, cultural and tribal resources, air quality , and noise. Since the Draft EIR was published in November 2016, LSA has compiled the approximately 800 comment letters received and categorized and coded each individual comment to aid in developing the approach to preparing the response to comments document. The project applicant withdrew the application after negotiations with tribal representatives were unsuccessful.

City of Redwood City, 1548 Maple Street Project
Redwood City, California
Mr. Wiswell served as Environmental Planner and assisted with the preparation of the EIR that analyzed potential impacts associated with th e redevelopment of an industrial site to include 131 three -story townhomes, open space, circulation and parking, infrastructure, soil remediation, and grading improvements.

Project analysis also examined the possible impacts of related off- site improvements involving an extension of the San Francisco Bay Trail on approximately 8 acres along Redwood Creek. Specifically, Mr. Wiswell prepared the land use and planning, as well as the utilities and service systems, analysis for the CEQA documentation.

Marin City Community Services District, Marin City Center for Community Life Master Plan Project Marin City, California
Mr. Wiswell is currently serving as the Environmental Planner for this project, including project management support, assisting with the preparat ion of an Initial Study that analyzes potential impacts associated with the redevelopment and expansion of an existing community center complex.

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SHANNA K. GUILER, AICP

ASSOCIATE / SENIOR ENVIRONMENTAL PLANNER

1 PROFESSIONAL RESPONSIBILITIES
Ms. Guiler is an urban and environmental planner with over 20 years of experience in parks and open space planning, resource management, environmental analysis, and multi -modal transportation planning . She is skilled in analyzing data, assessing site condi tions, and developing sound management goals and guidelines to assist both public and private entities in achieving desired outcomes. Ms. Guiler is experienced in managing multi - disciplinary teams for a range of projects related to park and open space planning, environmental review, resource management, community assessment, and site feasibility. She has served as the primary planner/project manager on a number of master planning projects, primarily in Northern and Southern California, and has assisted on several multi -modal transportation planning efforts across the country.

Ms. Guiler has extensive experience evaluating projects that range in scale and complexity, including large-scale transportation systems, trail networks, open space areas, parks, or in dividual development proposals. She is able to effectively translate information regarding existing conditions into workable solutions and implementation strategies. She is accomplished at crafting user- friendly planning documents that incorporate reliable technical data, as well as innovative practices from other communities. Ms. Guiler is experienced in gathering input from stakeholders and the public and incorporating that input into planning documents. Her experience includes impact analysis ; environmental documentation for project compliance under both CEQA and NEPA; and permit processing for federal, state, and local public agencies , as well as private developers. She has developed best practices in the areas of Complete Streets, Pedestrian Mobility, Bicycle Planning, and Land Use/Transportation Integration and has prepared resource assessment reports and inventories, management polic ies, and design guidelines for various parks, recreation, and open space projects.

PROJECT EXPERIENCE

City of San Carlos, San Carlos Avenue Pedestrian Safety Improvements Project, San Carlos, California
Ms. Guiler served as Project Manager/Environmental P lanner for this project and prepared a memorandum and environmental checklist in support of a Categorical Exemption for installation of proposed pedestrian and bicycle improvements along San Carlos Avenue between Devonshire Boulevard and Prospect Street. K ey issues evaluated in the environmental checklist include tree removal, hydrology and water quality, air quality emissions and noise during construction, and temporary and permanent impacts to traffic circulation.

City of San Carlos, U.S. 101/Holly Street Interchange Improvement Project, San Carlos, California
Ms. Guiler served as Project Manager for this project and was the primary author of the Visual Impact Assessments and Community Impact Assessments for proposed improvements to the U.S. 101/Holly Str eet interchange in the City of San Carlos, and a pedestrian overcrossing of U.S. 101. The City of San Carlos and Caltrans agreed to process the project in two stages for compliance

EXPERTISE
• Parks, Recreation, and Open
Space Planning
• Site Assessment and Use
Feasibility
• Environmental Planning and
Analysis
• Community Assessment/Public
Involvement
• Multi-Modal Transportation
Planning

EDUCATION
M.U.E.P., Urban and
Environmental Planning,
University of Virginia,
Charlottesville, 2002
B.A., Physics, University of
California, Los Angeles, 1993

PROFESSIONAL

EXPERIENCE
Associate/Senior Planner, LSA,
Point Richmond, California,
2003–Present

PROFESSIONAL

CERTIFICATIONS/

REGISTRATIONS
American Institute of Certified
Planners (AICP)

PROFESSIONAL

AFFILIATIONS
American Planning
Association (APA)
Association of Environmental
Professionals (AEP)

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SHANNA K. GUILER, AICP

ASSOCIATE / SENIOR ENVIRONMENTAL PLANNER

2 with CEQA and NEPA. For the Intersection Improvements, she prepared a Categ orical Exemption for CEQA and a Categorical Exclusion for NEPA (CE/CE). For the Pedestrian Overcrossing, She prepared an IS/ND for CEQA and a Categorical Exclusion for NEPA.

City of Hayward, State Route 238 Development Project
Hayward, California
Ms. Guiler served as Project Manager for this project to develop several parcel groups along the former Route 238 freeway alignment (Parcel Groups 5, 6, 7, 8, and 9), which the City acquired from Caltrans. She assisted in the preparation of the environmental const raints analysis to inform the site planning and design process and prepared Addendums to the City of Hayward 2040 General Plan Environmental Impact Report for Parcel Groups 5, 6, and 9. Key environmental issues assessed in each Addendum include tree remova l, impacts to riparian vegetation, presence of special -status species, geologic hazards (including known fault traces, landslide areas, and potential seismic ground-shaking), hazardous materials, visual resources, traffic impacts, and construction- related air quality and noise.

City of Dublin On-Call Environmental Services Contract
Dublin, California
Ms. Guiler is currently serving as the Project Manager for the on -call environmental services contract with the City of Dublin. Under this contract, Ms. Guile r recently completed an IS/MND for the Kent General Plan Amendment and Rezoning Project, to evaluate the potential changes in use that could occur under the new land use designation and zoning, including any increase in the intensity of allowable uses on the site. She is currently working on a Supplemental IS/MND for the Inspiration Drive Memory Care and Assisted Living Facility Project to evaluate the potential environmental impacts associated with development of a 55-bed Memory Care Facility and a 90 -bed Assisted Living Facility on two parcels adjacent to the Valley Christian Center (VCC). The Supplemental IS/MND will compare the previous project with the currently proposed project to identify new or substantially more severe impacts from the proposed proj ect than those analyzed in the VCC EIR. It also determines if other standards requiring further environmental review under CEQA are met.

City of Richmond On-Call Environmental Services, Richmond, California Under LSA’s on-call environmental services contract with the City of Richmond, Ms. Guiler has been responsible for several CEQA assignments, including:
• Richmond Beverage Plant Sewer Replacement Project . Served as Project Manager for this project and oversaw preparation of technical studies for biological and cultural resources to support the findings for a Categorical Exemption under CEQA for the proposed sewer replacement project at the Richmond Beverage Plant.
• 205 Cutting Boulevard/Self -Storage Project . Served as Project Manager for this project and prepared a memorandum in support of a Categorical Exemption under Section 15332 of the CEQA Guidelines (In- Fill Development Project) for the proposed Barnof Holdings Self-Storage Facility. • 1 West Barrett Project. Served as Project Manager for this project and prepared an IS/MND for the renovation of a vacant property formerly used for a steel processing and distribution business.

Environmental concerns addressed in the IS/MND included impacts to water quality and hazards and hazardous materials due to the site’s former industrial use and past remediation activities that have taken place at the site.
• Making Waves Academy Hilltop Sports Facility . Served as Project Manager for this project and managed the preparation of an IS/MND for development of a new sports facility to serve the existing charter school.

Key environmental issues assessed included air quality, greenhouse gas emissions, noise, cultural resources, biological resources, hazards, transportation and circulation, and utilities and service systems. • 13th Street Complete Streets Project. Prepared a memorandum in support of a Categorical Exemption for proposed streetscape and infrastructure improvements along 13th Street. Key issues evaluated in the memorandum included tree removal, cultural resources impacts, and temporary construction impacts.

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AMY E. FISCHER

PRINCIPAL / AIR QUALITY, CLIMATE CHANGE AND NOISE ANALYST

1 PROFESSIONAL RESPONSIBILITIES
With 20 years of experience in environmental studies, Ms. Fischer has performed principal -level review or conducted over more than 200 CEQA/ NEPA-related and/or stand-alone air quality and greenhouse gas (GHG) impact studies for community plans, development projec ts, and infrastructure improvements. She is experienced with the models and methods used to assess both air quality and GHG impacts. As the Director of LSA’s Air Quality Services, she monitors State and federal standards, case law, and scientific research to make sure that LSA’s analyses reflect the rapid changes in this evolving field. In keeping with LSA’s commitment to senior-level management, as the Principal in Charge, Ms. Fischer maintains substantive involvement with projects as a means of en suring h igh-quality products and balanced professional consultation. She works closely with Project Managers and clients, and provides input on and monitors the scope, budget, and scheduling of specific projects. Ms. Fischer is ultimately responsible for the quali ty of all project work, and reviews all in -house prepared text, tables, and graphics before these materials are presented to the client.

PROJECT EXPERIENCE
Ms. Fischer serves as principal air quality, climate change, and noise analyst for CEQA/NEPA and planning documents. She has a comprehensive knowledge of the CEQA requirements for air quality districts throughout California. Her experience includes assessing both plan- and project-level air quality impacts ranging from criteria pollutant analysis to dispersion modeling and health risk assessments using the latest air quality modeling tools. She is skilled in air quality assessment models including the California Emissions Estimator Model (CalEEMod), Emission Factor models (EMFAC/OFFROAD), the Road Construction Estimator Model (RoadMod), and Line Dispersion Models (CALINE). She designs emission reduction strategies to reduce project-specific air quality impacts. Ms. Fischer has conducted the air quality, noise, and greenhouse gas analysis f or numerous residential, hotel, park, mixed -use, school, and college campus projects, some of which are listed below. • Deer Valley Estates Project EIR, City of Antioch
• 600 Addison Street Project IS/MND, City of Berkeley
• Concord Townhomes Environmental Checklist, City of Concord • Mateo Street Park Project IS/MND, Hayward Area Recreation and Parks District • EIRs for Mixed -Use Projects: 111 Independence Drive, 141 Jefferson Drive, 115 Independence Drive, City of Menlo Park
• 1724 Sunnyhills Court Project IS/MND, City of Milpitas • Walters Jr. High School Improvements Project EIR, Fremont Unified School District • Rocketship Charter School IS/MND, City of Redwood City

Ms. Fischer supervises the preparation of quantitative GHG analyses that evaluate the impacts of project related GHG emissions and project impacts related to global climate change. Ms. Fischer prepares Health Risk Assessments (HRA) using the Guidance Manual (February 2015) developed by the California Office of Environmental Health Hazard Assessment (OEHHA).

She is trained in the use of the Hot Spots Analysis and Reporting Program (HARP) model, developed by ARB, as a tool to implement the risk assessments as outlined in the Guidance Manual.

EXPERTISE
• CEQA/NEPA
• Air Quality Analysis
• GHG Emissions Analysis
• Climate Change Analysis
• Noise Analysis
• Transportation Planning
• Health Risk Assessment

EDUCATION
B.S., Environmental Policy
Analysis, minor in Geography
University of Nevada, Reno,
1998

PROFESSIONAL

EXPERIENCE
Principal, LSA, Fresno,
California, July 2005–Present

PROFESSIONAL

CERTIFICATIONS
San Joaquin Valley Air
Pollution Control District
Regulation VIII – Certified
Dust Control Plan Preparer,
May 19, 2015

PROFESSIONAL

AFFILIATIONS
Association of Environmental
Professionals (AEP) – Director,
Central Valley Chapter, 2016–
Present
AEP – VP of Programs, Central
Valley Chapter, 2011–2015
American Planning
Association (APA)

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CARA CARLUCCI

SENIOR ENVIRONMENTAL PLANNER / AIR QUALITY & CLIMATE CHANGE

1 PROFESSIONAL RESPONSIBILITIES
Ms. Carlucci is a Senior Environmental Planner with a growing roster of experience. At LSA, she provides project management and technical assistance on a variety of planning and environmental documents including environmental assessments, initial studies, and environmental impact reports.

At LSA, Ms. Carlucci has been involved in residential and commercial development projects, road improvement projects, and program -level plans.

Ms. Carlucci has a strong foundation in land use planning and is well versed in addressing impacts to air quality, greenhouse gas emissions, and noise.

Ms. Carlucci is proficient with the use of the Federal Highway Administration Traffic Noise Prediction Model (FHWA RD -77-108) and is proficient in air quality mo dels, including the California Emissions Estimator Model (CalEEMod) and the Roadway Emissions Estimator Model (RoadMod). Ms.

Carlucci is also responsible for conducting field noise measurements with the Larson Davis SoundTrack LxT sound level meter in compliance with applicable standards.

PROJECT EXPERIENCE
City of San Bruno Recreation and Aquatic Center Project EIR San Bruno, California
On the basis of a preliminary Initial Study prepared by LSA, it was determined that a Focused EIR would be required to further evaluate the potentially significant impacts of the project. Ms. Carlucci assisted with the preparation of the Air Quality, Greenhouse Gas, and Noise sections of the EIR.

City of Antioch, Deer Valley Estates Project IS/MND
Antioch, California
Ms. Carlucci prepared the Air Quality, Energy, and Greenhouse Gas sections of the IS/MND for the proposed project. The proposed project would result in the construction of 121 new single -family homes on the project site and associated open space, roadway, and utility improvements.

City of Dublin, Inspiration Drive Memory Care and Assisted Living Facility Project Supplemental IS/MND
Dublin, California
Ms. Carlucci is preparing the Air Quality, Energy, and Greenhouse Gas sections of the Supplemental I S/MND for the proposed project to evaluate the potential environmental impacts associated with development of a 55 -bed Memory Care Facility and a 90- bed Assisted Living Facility on two parcels adjacent to the Valley Christian Center.

City of Milpitas, 1724 Sunnyhills Court Project IS/MND
Milpitas, California
Ms. Carlucci prepared the Air Quality, Energy, Greenhouse Gas, and Noise sections of the IS/MND for the proposed project, which includes the demolition of an existing leasing/community building and th e construction of 44 two- to three-story multi-family residential units, a new leasing building, and site improvements.

EXPERTISE
• CEQA Document Preparation
Environmental Analysis
• Air Quality Analysis
• Greenhouse Gas Emission
Analysis
• Noise Analysis
• Land Use Planning

EDUCATION
B.S., City & Regional Planning,
minor in Real Property
Development, California
Polytechnic State University,
San Luis Obispo, June 2015

PROFESSIONAL

EXPERIENCE
Senior Environmental Planner,
LSA, Fresno, California, June
2014–Present

SPECIALIZED

TRAINING
CEQA Case Law Update, 2016
Advanced CEQA Workshop,
2016
CEQA Essentials Workshop,
2015

PROFESSIONAL

AFFILIATIONS
Association of Environmental
Professionals (AEP) –
Secretary, Central Valley
Chapter, 2016–Present
AEP – Student Liaison, Central
Valley Chapter, 2016–Present
American Planning
Association (APA)

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CARA CARLUCCI

SENIOR ENVIRONMENTAL PLANNER / AIR QUALITY & CLIMATE CHANGE

2 City of Berkeley, 600 Addison IS/MND,
Berkely, California
Ms. Carlucci prepared the Air Quality, Energy, Greenhouse Gas, and Noise sections of the IS/MND for the proposed project. The proposed project would develop a Research and Development (R&D) and Office Campus that would accommodate research, innovation, lab, and/or office uses.

City of Menlo Park, 111 Independence Drive Project EIR
Menlo Park, California
Ms. Carlucci prepared the Air Quality, Greenhouse Gas, and Noise sections of the EIR for the proposed project, which would result in the demolition of exis ting office space and redevelopment of the project site with an approximately 145,350-gross-square-foot, eight-story multi-family apartment building with approximately 105 dwelling units and an approximately 712-square-foot new community center, and LSA prepared the IS/MND on the master plan. No significant impacts were identified; with mitigation all impacts were determined to be less than significant.

Mateo Street Park Project IS/MND, Hayward Area Recreation and Parks District Alameda County, California
Ms. Carlucci prepared the Air Quality and Greenhouse Gas sections of the IS/MND for the proposed development of this neighborhood park. The air quality analysis included the assessment of the project baseline air quality in the project area. Quantitative a ssessment of project construction and operational impacts associated with the proposed project was made using CalEEMod.

Hayward Area Recreation and Parks District, Ashland Common Park Project CE Alameda County, California
Ms. Carlucci prepared the Air Quality and Greenhouse Gas sections of the CE for the proposed new community park project. The GHG emissions were modeled using CalEEMod. She analyzed the qualitative assessment of project construction and operational impacts along with project constructio n health risk impacts.

City of Millbrae Community Center Categorical Exemption Millbrae, California
Ms. Carlucci prepared the Air Quality, Greenhouse Gas, and Noise sections of the IS/MND. LSA prepared a Categorical Exemption for the new Millbrae Recreation Center Project. The former facility burned down in 2016, and the City sought to rebuild a new center. The proposed project qualified for a CEQA Exemption as an Infill Development Project (Class 32), consistent with the provisions of CEQA Guidelines Sections 15332 and 15300.2.

LSA prepared a memorandum and completed the analysis to inform the Environmental Checklist.

City of Oakland, LakeHouse Commons EA/FONSI
Oakland, California
Ms. Carlucci prepared the Air Quality and Noise sections of the EA/FONSI. LSA prepared an Environmental Assessment, in compliance with HUD, 24 CFR Parts 50.4, 58.5, and 58.6, for the LakeHouse Commons Affordable Apartments Project on the corner of East 12th Street and Second Avenue in Oakland. The project applicants proposed to construct two distinct buildings, one of which would contain 91 affordable housing units; the other would provide 270 residential units. To support the environmental analysis, LSA prepared technical reports for acoustics and cultural resources and conducte d CalEEMod emission estimates and used existing studies to address potential issues related to hazards and hazardous materials.

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JOHN T. (J.T.) STEPHENS

PRINCIPAL / NOISE AND VIBRATION SPECIALIST

1 PROFESSIONAL RESPONSIBILITIES
Mr. Stephens is a Principal Noise and Vibration Specialist and part of LSA’s environmental technical staff. He is primarily responsible for the preparation of noise and vibration studies for a variety of projects. Mr. Stephens is proficient in the use of various traffic noise models, the Roadway Construction Noise Model (RCNM), the Aviation Environmental Design Tool (AEDT), SoundPLAN Noise Prediction Software, and INSUL, a noise prediction software for building façades and partitions. Mr. Stephens is also r esponsible for performing noise and vibration monitoring surveys using a variety of Larson- Davis sound level meters and accelerometers. Mr. Stephens has supported numerous controversial studies, some of which requiring Non- Disclosure Agreements, and has attended public meetings as a professional expert.

PROJECT EXPERIENCE
City of Concord, Clayton Road Townhomes Environmental Checklist Concord, California
Mr. Stephens prepared the technical noise and vibration analysis for the Clayton Road Townhomes Project in Concord. The proposed project consists of 70 residential townhouse units on 3.86 acres, located at 3512 Clayton Road between Roslyn Drive and Barbis Way.

City of Berkeley, 1900 Fourth Street Project EIR
Berkeley, California
Mr. Stephens served as Noise Resources Specialist. The project proposed the demolition of an existing structure and redevelopment of the site with 135 residential units and 33,080 square feet of retail and restaurant space, as well as parking and open space. The site is located entirely within the boundary of the West Berkeley Shellmound, a historical resource under CEQA and a local City Landmark.

San Carlos City CouncilSeptember 12, 2022

San Carlos City Council
September 12, 2022