Agenda packet — San Carlos City Council, September 23, 2024 (part 1 of 2)

CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 23, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Masks are no longer required, but are still recommended by the California Department of Health. To maintain public health and safety, please do not attend in person if you are experiencing respiratory symptoms (e.g. cough, runny nose, and/or sore throat).

Provide Public Comment. To address the City Council on any item on the posted agenda, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation :

Observe via:
Zoom. https://us02web.zoom.us/j/88256140939; or call 16699009128 and enter the Meeting ID #: 882 5614 0939
Meeting Webportal . www.cityofsancarlos.org/agenda Local TV. Comcast Channel 27 and AT&T Uverse Channel 99 Provide Public Comment. If you plan to make a public comment on any item on the posted agenda, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. PRESENTATIONS
a. Present Proclamations to Jim Iacoponi, Mark Maxwell and David Roof Recognizing their Years of Service on a City Commission.
b. Present a Proclamation Recognizing September 2127, 2024 as United Against Hate Week.

6. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

7. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

8. CONSENT CALENDAR
a. Motion to Waive Reading of All Ordinances.
b. Approve the City Council August 28, 2024 Special Meeting Minutes. c. Approve the City Council September 9, 2024 Special Meeting Minutes. d. Adopt a Resolution Amending the City of San Carlos’ Conflict of Interest Code. e. Deny Claim of Eric Shapiro.
f. Authorize the City Manager to Sign the Letter Prepared by Staff in Response to the 20232024 San Mateo County Civil Grand Jury Report Titled "Restaurant Exteriors:

The Neglected Space".
g. Adopt a Resolution Approving the Classification Specification for the Assistant Public Works Director and Amending the Management Group Salary and Benefits Resolution Appendices.
h. Appoint Parks, Recreation and Culture Commission (PR&C) Alternate Member Mark Stogner as a PR&C Voting Member to Fill a Term Ending June 30, 2025; and Appoint Alexandra Seeber from the PR&C Eligibility List to the Alternate Member Seat for a Term Expiring June 30, 2027.
i. Adopt a Resolution Supporting the Brittan Avenue and San Carlos Avenue Sidewalk Project and Approving an Application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Funding. j. Adopt a Resolution Accepting the 2023 OnCall Sewer Replacement Project C1702 and Authorizing the Public Works Director to Issue and Record a Notice of Completion.
k. Adopt a Resolution Awarding the Highlands Park Path Project C1811; Authorizing the City Manager to Execute an Agreement with GradeTech, Inc. in the Amount of $665,299.60; and Authorizing the Expenditure of a 20% Contingency in the Amount of $133,059.92.
l. Adopt a Resolution Awarding the 2024 Citywide Sidewalk Repair Project C9465; Authorizing the City Manager to Execute an Agreement with Villalobos & Associates, Inc. in the Amount of $164,000; and Authorizing the Expenditure of a Contingency in the Amount of $32,800.
m. Adopt a Resolution Authorizing the City Manager to Extend a Professional Services Agreement with Burke, Williams & Sorensen LLP for OnCall Legal Services for One Year in the Amount of $300,000, Which Includes Ratifying a Payment of Approximately $100,000 for Work Already Completed. n. Adopt a Resolution Authorizing the City Manager to Extend a Professional Services Agreement with RSG for OnCall Economic Advisory Services for One Year in the Amount of $320,000, Which Includes Ratifying a Payment of Approximately $120,000 for Work Already Completed.
o. Adopt a Resolution Extending the Temporary Downtown Parklet Program and Corresponding Encroachment Permits to September 15, 2025. p. Adopt a Resolution Accepting the 2023 Annual Storm Drain Improvement Project (Drake Court, Brittan Avenue, & 200 Block of El Camino Real) C9531 and Authorizing the Public Works Director to Issue and Record a Notice of Completion. q. Adopt a Resolution Authorizing the City Manager to Execute an Agreement for Architectural, Landscape Architectural, Engineering or Land Surveyor Services for the Devonshire Canyon Trail Construction Project C2330 with Trailscape, Inc. in the Amount of $78,635 and Authorizing a Contingency Budget in the Amount of $20,000 for a NottoExceed Contract Amount of $98,635. r. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with StoryCorps, Inc. for the Centennial Community Interviews (C2309) in the Amount of $110,000 and Authorizing the Expenditure of Contingency of $20,000, for a Total Contract Amount Not to Exceed $130,000. s. Adopt Ordinance 1620 Amending Municipal Code Section 9.24.010 – Definitions, to Expand the Definition of Firearm to Include Air Rifles, BB Guns, and Other Specified Weapons; and Amending Section 9.24.030 – Discharge of Firearms Prohibited – Exceptions.

9. NEW BUSINESS
a. Consideration of Adopting a Resolution Establishing a OneTime Centennial Community Grant Program Utilizing Funds Allocated to the Centennial Celebration Event Budget to Support NonProfit Community Organizations’ Centennial Programs and Events.
b. Consideration of Adopting a Resolution Endorsing the Refined Street Designs for the Downtown Specific Plan and Streetscape Master Plan and Direct Staff to Proceed with Preparing the Downtown Specific Plan and Streetscape Master Plan.

10. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In compliance with the Americans with Disabilities Act and Title VI, and as outlined in the City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in this meeting, please contact the City Clerk’s Office at (650) 8024222 or via email at cityclerk @cityofsancarlos.org. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

1 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 23, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

7. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

10. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

2 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 23, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

7. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

10. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

3 CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 23, 2024 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org
AGENDA
This meeting will be conducted both inperson at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

InPerson Participation:

Location. City Hall – 600 Elm Street, Council Chambers.

Remote Participation :

Councilmembers may participate in this meeting remotely as authorized by Assembly Bill 2449.

MAYOR: John Dugan
COUNCIL: Ronald Collins, Sara McDowell, Adam Rak, Pranita Venkatesh

1. CALL TO ORDER

2. ASSEMBLY BILL 2449 TELECONFERENCE REQUESTS

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

7. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes.

10. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

11. ADJOURNMENT
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

4 San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Collaboration Room, City Hall
600 Elm Street, San Carlos, CA 94070
August 28, 2024 5:00 PM

MINUTES

ROLL CALL

City Council Present:

City Council Absent:

John Dugan, Mayor
Sara McDowell, Vice Mayor
Ronald Collins, Councilmember
Pranita Venkatesh, Councilmember
Adam Rak, Councilmember

Staff Present: Adam Aronson, Economic Development and Housing Manager Nil Blackburn, Assistant City Manager
Samantha Copsey, Deputy City Clerk
Andrea Mardesich, Assistant Community Development Director Tyler Muela, Recreation Manager
Al Savay, Community Development Director

1. CALL TO ORDER
The meeting was called to order at 5:02 PM.

2. PUBLIC COMMENT
None.

3. NEW BUSINESS
a. Interview and Appoint Two Applicants to the Planning and Transportation Commission to a Term Ending June 30, 2027 and Consider Appointing Alternate Members and Adding Applicants to a Commissions’ Eligibility List.

Council provided disclosures on their relations between applicants and noted that it would not impact their decision this evening.

At 7:47 PM, Councilmember Collins recused himself from the interview and deliberation of the Museum of San Carlos History Board applicant.

MOTION: Add Russell A. Bertetta to the Museum of San Carlos History Board's Eligibility List.

MOVER: John Dugan
SECONDER: Pranita Venkatesh
AYES: Venkatesh, McDowell, Dugan
NAYS: None
ABSENT: Rak

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RECUSE: Collins
RESULT: Motion Passed 3 – 0 – 1 – 1
At 7:57 PM, Councilmember Collins returned to the Collaboration Room and participated in the deliberations for the remainder of the meeting.

MOTION: Appoint Twisha Anand and David Talgo to serve on the Planning and Transportation Commission (PTC) for a full-term ending June 30, 2027; and add Summer Bundy to the PTC’s Eligibility List.

MOVER: Sara McDowell
SECONDER: Ronald Collins
AYES: McDowell, Collins, Venkatesh, Dugan
NAYS: None
ABSENT: Rak
RESULT: Motion Passed 4 – 0 – 1
MOTION: Appoint Mark Stogner to serve as an Alternate Member on the Parks, Recreation and Culture Commission (PR&C) for a term expiring June 30, 2027; and add Alexandra Seeber and Elaine Kistenmacher to the PR&C’s Eligibility List.

MOVER: Pranita Venkatesh
SECONDER: Sara McDowell
AYES: McDowell, Collins, Venkatesh, Dugan
NAYS: None
ABSENT: Rak
RESULT: Motion Passed 4 – 0 – 1
MOTION: Add Kelly Choi to the Economic Development Advisory Commission's Eligibility List.

MOVER: Ronald Collins
SECONDER: Sara McDowell
AYES: Venkatesh, McDowell, Collins, Dugan
NAYS: None
ABSENT: Rak
RESULT: Motion Passed 4 – 0 – 1

4. ADJOURNMENT
The meeting adjourned at 8:21 PM.

Crystal Mui,
City Clerk

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San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Collaboration Room, City Hall
600 Elm Street, San Carlos, CA 94070
September 9, 2024 6:30 PM

MINUTES

ROLL CALL

City Council Present: John Dugan, Mayor
Sara McDowell, Vice Mayor
Ronald Collins, Councilmember
Adam Rak, Councilmember
Pranita Venkatesh, Councilmember

Staff Present: Adam Aronson, Economic Development and Housing Manager Jeff Maltbie, City Manager
Crystal Mui, City Clerk
Gregory Rubens, City Attorney
Al Savay, Community Development Director

1. CALL TO ORDER
Mayor Dugan called the meeting to order at 6:30 PM.

2. PUBLIC COMMENT
None.

3. CLOSED SESSION
a. Conference with Real Property Negotiators Aronson, Maltbie, Rubens, Savay and Simon - (Closed Session Held Pursuant to Government Code Section 54956.8) to Discuss the Price and Terms Concerning the Property Located at 676 and 680 El Camino Real (APNs 050-133-340 and 050-133-350).

4. REPORT FROM CLOSED SESSION
None.

5. ADJOURNMENT
The meeting adjourned at 6:52 PM.

Crystal Mui
City Clerk

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Amending the City of San Carlos’ Conflict of Interest Code.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution amending the City’s Conflict of Interest Code.

FISCAL IMPLICATIONS:

None.

BACKGROUND:

The City’s Conflict of Interest Code (“Code”) designates which public officials and consultants are required to file a Statement of Economic Interests (Form 700) and what they must disclose. In 1990, Government Code §87306.5 was added to the Political Reform Act requiring every local agency to review its code by October 1 in even numbered years.

The first revision and report to the Fair Political Practices Commission (FPPC) for San Carlos was approved by the City Council in September 1992 and forwarded to the FPPC. It was again modified in 1994 and then biennially reviewed since 1998.

Certain City positions are covered by state law and are required to comply with state regulations, while other positions are governed only by local conflict of interest codes. Employees performing ministerial or manual tasks and members of advisory, non-decision-making boards and committees are not usually subject to the Code. Other employees in decision-making positions, or those dealing with the expenditure of local funds, have a disclosure obligation. They are referenced under the Code as designated employees and their economic disclosure is outlined in "disclosure categories" in the Code.

A 45-day written period commenced on July 30, 2024 and terminated on September 13, 2024.

This period was an opportunity for interested persons to express any concerns with the proposed amendments to the Code and present written comments. A public hearing on this matter would be held only if an interested person or his or her representative requests a public hearing no later than 15 days prior to the close of the written comment period. The City has not received any comments or requests for a public hearing.

ANALYSIS:

Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help

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ensure public trust in government. Staff reviewed the current Code (last approved in 2022) and recommend removing the following positions as they have since been eliminated:
•Assistant to City Manager, Disclosure 1
•Deputy City Attorney, Disclosure 1
•Public Works Supervisor, Disclosure 2
A red-lined version of the proposed Code is included as Exhibit A to the Resolution.

Individuals whose position title is listed in the Code shall file a Statement of Economic Interest (FPPC Form 700) with the City of San Carlos under the designated disclosure category and is required to comply with the ethics training requirements of California Government Code §§53234, et seq.

ALTERNATIVES:

The options available to the City Council include:

1. Adopt a Resolution amending the City’s Conflict of Interest Code; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Crystal Mui, City Clerk
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution with Exhibit A - Designated Officers and Employees

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AMENDING THE CITY OF SAN CARLOS’ CONFLICT OF INTEREST CODE.

WHEREAS, the Political Reform Act requires certain city officials, specified in section 87200 of the California Government Code, to file economic disclosure forms (Form 700) and abstain from making or participating in making governmental decisions which have a reasonably foreseeable material effect on an economic interest; and
WHEREAS, the Political Reform Act also requires cities to adopt a local Conflict of Interest Code that enumerates specific city positions other than those specified in Government Code Section 87200, which involve making or participating in making decisions which have a reasonably foreseeable material effect on an economic interest, and to designate for each position the specific types of investments, business positions, interests in real property and sources of income which are reportable based on the scope of the decision making authority of the position; and WHEREAS, State law requires every local government agency to perform review of its Conflict of Interest Code biennially; and
WHEREAS, the San Carlos City Council adopted a revised Conflict of Interest Code in 1992 by Resolution No. 1992-085, which was modified in 1994 and then biennially since 1998; and WHEREAS, the City Council has reviewed said Conflict of Interest Code and has determined that amendments are required (as shown in red in Exhibit A); and WHEREAS, the Conflict of Interest Code adopted by this Resolution accurately reflects the duties of each position and the appropriate disclosure categories for each position.

NOW, THEREFORE, BE IT RESOLVED, that:

1. All previously adopted Resolutions amending the City's Conflict of Interest Code are hereby rescinded.

2. The Conflict of Interest Code for the City of San Carlos, is hereby amended to read as follows:

CITY OF SAN CARLOS

CONFLICT OF INTEREST CODE
The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency's code. After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This

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regulation and the attached Exhibit A, designating positions and establishing disclosure categories, shall constitute the Conflict of Interest Code of the City of San Carlos.

Individuals whose position title is listed in Exhibit A shall file a Statement of Economic Interest (FPPC Form 700) with the City of San Carlos under the designated disclosure category and is required to comply with the ethics training requirements of California Government Code §§53234, et seq.

Statement of Economic Interests will be retained by the City Clerk and will be available for public inspection and reproduction pursuant to Gov. Code Sec. 81008.

3. If no comments are received pursuant to the 45-day written comment period, there will be no additional public hearing on the proposed code.

4. The City Council, as code reviewing body for the City of San Carlos, has determined that the attached Exhibit A accurately sets forth those positions which should be designated and the categories of financial interests which should be made reportable for each position.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibit A: Designated Officers and Employees
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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EXHIBIT A

DESIGNATED OFFICERS AND EMPLOYEES

DESIGNATED POSITION

ADMINISTRATION

DISCLOSURE CATEGORIES
Assistant to City Manager 1
Assistant City Manager 1
City Council 1
City Manager 1
City Treasurer 1
Senior Management Analyst 3

CITY ATTORNEY
City Attorney 1
Deputy City Attorney 1

CITY CLERK
City Clerk/Community Relations Director 1

ADMINISTRATIVE SERVICES DEPARTMENT
Administrative Services Director 1
Financial Services Manager 1
Human Resources Manager 1
Information Technology Manager 1
Senior Accountant 2
Senior Systems Analyst 3
Senior Management Analyst 3

COMMUNITY DEVELOPMENT DEPARTMENT
Assistant Planner 2
Assistant Community Development Director 1
Associate Planner 2
Building Inspector 2
Building Official 1
Code Enforcement Officer 2
Community Development Director 1
Economic Development & Housing Manager 1
Economic Development Coordinator 3
Planning Manager 1
Principal Planner 1
Senior Building Inspector 2
Senior Management Analyst 3
Senior Planner 2

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FIRE
Deputy Fire Chief 1
Fire Chief 1
Fire Prevention Officer 1
POLICE
Police Captain (Assigned to Police Chief for San Carlos) 1

PARKS AND RECREATION DEPARTMENT
Parks and Recreation Director 1
Recreation Manager 2
Recreation Supervisor 3

PUBLIC WORKS
Assistant Public Works Superintendent 2
Associate Engineer 1
City Engineer 1
Public Works Director 1
Public Works Inspector 2
Public Works Superintendent 2
Public Works Supervisor 2
Senior Engineer 1
Senior Traffic Engineer 1

COMMISSIONS
Planning and Transportation Commissioners 1
Economic Development Advisory Commissioners 1

SPECIFIED CONSULTANTS/NEW POSITIONS
Consultants/new positions shall be included in the list of designated officials and employees and shall disclose pursuant to the broadest disclosure category in the Code subject to the following limitation:

The City Manager, or his designee, may determine in writing that a particular consultant or new position, although a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section.

Such written determination shall include a description of the consultant's or new position's duties and, based upon that description, a statement of the extent of disclosure requirements.

The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Government Code Section 81008.)
Nothing herein excuses any consultant from any other provision of this Conflict of Interest Code, specifically those dealing with disqualification.

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DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic investments that the designated position must disclose for the category to which he or she is assigned. Such economic interests are reportable if they are either located in or doing business in the jurisdiction, are planning to do business in the jurisdiction, or have done business during the previous two years in the jurisdiction of the City.

1. FULL DISCLOSURE
Persons in this category must disclose all investments and business positions in business entities, sources of income including gifts, loans and travel payments, and interests in real property located in the City. Applicable Form 700 Schedules: A through E

2. DEPARTMENT-RELATED INCOME, REAL PROPERTY
Persons in this category must disclose all investments and business positions in business entities and sources of income including gifts, loans and travel payments, and all interests in real property, if the source is of a type which provides, manufactures, or supplies goods, materials, equipment, machinery or services, including training or consulting services, of the type utilized by or subject to the review or approval of the department in which that person is employed. Applicable Form 700 Schedules: A through E

3. DEPARTMENT-RELATED INCOME
Persons in this category must disclose all investments and business positions in business entities and sources of income, including gifts, loans and travel payments if the source is of a type which provides, manufactures, or supplies, goods, materials, equipment, machinery or services, including training or consulting services, of the type utilized by or subject to the review or approval by the department in which that person is employed.

Applicable Form 700 Schedules: A, C, D, E

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Deny Claim of Eric Shapiro.

RECOMMENDATION:

Staff recommends that the City Council deny the claim of Eric Shapiro as recommended by the Sedgwick representative.

FISCAL IMPLICATIONS:

None for this action.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Eric Shapiro (“Claimant”).

Staff recommends that the City Council deny the claim based on Sedgwick’s guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claims Processing in San Carlos. When the City receives a claim, the claim is immediately forwarded to claims examiners at Sedgwick for investigation. After Sedgwick investigates the claim, Sedgwick provides a recommendation to the City on the handling of the claim.

About Sedgwick. Sedgwick is a leading global provider of technology-enabled risk, benefits and integrated business solutions. In July 2019, Sedgwick acquired York Risk Services Group (“York”). York was originally hired through the Pooled Liability Assurance Network Joint Powers Authority (“PLAN JPA”), and Sedgwick will continue claims administration services to provide claims administration services to the City. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network or “ABAG PLAN”) on November 27, 2017 and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.

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ANALYSIS:

The Dordulian Law Group has filed a claim against the City for bodily injury on behalf of Claimant.

Claimant alleges, that while he was walking on the sidewalk fronting 244 El Camino Real on April 1, 2024, he stepped onto a manhole cover, fell through the manhole, and sustained bodily injuries as a result. Claimant is seeking $70,000 from the City.

Although the manhole cover at the stated location belongs to the City of San Carlos, staff did not move the manhole cover nor was the City aware of the condition of the manhole at the loss location. When staff visited the loss location, the manhole cover was secured and evidenced no signs of movement. Government Code Section 835 provides immunities when there was no known prior notice to the City of a “hazardous condition”. Therefore, the City does not have any liability. For that reason, Sedgwick recommends formal rejection of this claim.

The Council’s rejection of this claim does not prevent City staff or the staff of Sedgwick from continuing to work with Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Eric Shapiro; or

2. Do not deny claim of Eric Shapiro; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Shapiro, E. Amended Claim

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Some photos have been
removed for privacy
reasons.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Authorize the City Manager to Sign the Letter Prepared by Staff in Response to the 2023-2024 San Mateo County Civil Grand Jury Report Titled "Restaurant Exteriors: The Neglected Space".

RECOMMENDATION:

Staff recommends that the City Council authorize the City Manager to sign a letter in response to the 2023-2024 San Mateo County Civil Grand Jury Report titled “Restaurant Exteriors: The Neglected Space”.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with this action.

BACKGROUND:

On July 9, 2024, the 2023-2024 San Mateo County Civil Grand Jury (“Grand Jury”) issued a report titled “Restaurant Exteriors: The Neglected Space” (“Report”), enclosed as Attachment 2. Per the letter received from the Superior Court (Attachment 3), the City of San Carlos is required to submit comments on the findings and recommendations within 90 days. The City’s response to the report is due no later than October 7, 2024.

ANALYSIS:

The Grand Jury made seven findings and four recommendations in its Report and requested that the City of San Carlos respond only to Findings 1, 2, 3, 4, 5, and 6 and Recommendation 4.

Attachment 1 to this staff report is a letter prepared by staff to respond to the Grand Jury’s Report and includes the following proposed responses:

Grand Jury Finding 1: Sanitary conditions of the exterior of restaurant facilities fall outside current inspections of the County Health Department. The varying unsatisfactory conditions in the waste removal areas of the facilities shows something is lacking in the regulatory process.

City’s Response: The City of San Carlos agrees with the finding.

Grand Jury Finding 2: Sanitary conditions of parklets fall outside of current inspections by the County Health Department or Vector Control.

City’s Response: The City of San Carlos agrees with the finding.

Grand Jury Finding 3: Sanitary conditions of exterior areas used for waste storage and disposal

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fall outside current inspections by local jurisdictions; local jurisdictions are, by and large, only reactive to an actual complaint.

City’s Response: The City of San Carlos partially agrees with the finding. Section 18.15.110 – “Trash and recycling collection areas” of the San Carlos Municipal Code addresses the location, size, materials, design, and construction requirements for solid waste and recycling container enclosures. Section 18.15.110(E)(10) requires that “the floor of the enclosure shall have a drain that connects to the sanitary sewer system.” The City’s Code Enforcement Officers respond to complaints, but they also proactively address issues with restaurants based upon observations during the course of their work.

Grand Jury Finding 4: Most restaurant exterior areas are “out of sight” of the public and as a result complaints are less frequent.

City’s Response: The City of San Carlos agrees with the finding.

Grand Jury Finding 5: Because they lack oversight, unacceptable conditions in restaurant trash areas are likely not to be rectified.

City’s Response: The City of San Carlos disagrees with the finding. Section 18.15.110 – “Trash and recycling collection areas” of the San Carlos Municipal Code addresses the location, size, materials, design, and construction requirements for solid waste and recycling container enclosures. Upon observation or upon receipt of a complaint related to unacceptable conditions in a restaurant trash area, the City’s Code Enforcement Officers work with restaurants to rectify poor conditions. In addition, they coordinate with Recology San Mateo County, who will work with restaurant and business owners to assess and address the adequacy of the number of waste bins and the frequency of waste pickups.

Grand Jury Finding 6: Waste water from the cleaning of trash areas and from rain flow into the storm drain systems.

City’s Response: The City of San Carlos partially agrees with the finding. Section

18.15.110(E)(10) of the San Carlos Municipal Code requires that “the floor of the enclosure shall have a drain that connects to the sanitary sewer system.” The City of San Carlos complies with the Municipal Regional Permit under the NPDES Permit No. CA0029921, which requires the elimination of non-stormwater discharges to the municipal separate storm sewers. Section 13.14 – “Stormwater Management and Discharge Control” of the San Carlos Municipal Code codifies this requirement.

Grand Jury Recommendation 4: By June 30, 2025, inspectors for all jurisdictions with restaurants should be empowered to require owners/operators to add receptacles or increase the frequency of pick-ups.

City’s Response: San Carlos Municipal Code Chapter 15.24 – “Property Maintenance” of the San Carlos Municipal Code designates the City’s Code Enforcement Officer to enforce the abatement of conditions that will “improve the general welfare, health and safety and image of the City.” Depending on the unique circumstances of each case, the Code Enforcement Officer may elect to work with business owners directly, engage Recology San Mateo County to work with business owners, or employ the enforcement authority and penalties defined in Chapter

15.24 of the Code.

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ALTERNATIVES:

The alternatives available to the City Council include:

1. Authorize the City Manager to sign the letter prepared by staff in response to the 2023- 2024 San Mateo County Civil Grand Jury Report titled “Restaurant Exteriors: The Neglected Space”; or

2. Provide staff with alternative direction.

Respectfully submitted by:

Nil Blackburn, Assistant City Manager
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Proposed Letter in Response to Grand Jury Report

2. Grand Jury Report

3. SMC Superior Court Letter 7.9.24

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September 24, 2024
Honorable Amarra A. Lee
Judge of the Superior Court
c/o Bianca Fasuescu
Hall of Justice
400 County Center, 2nd Floor
Redwood City, CA 94063-1655
Hon. Amarra A. Lee:

The City of San Carlos hereby submits its response to Findings 1, 2, 3, 4, 5, and 6 and Recommendation 4 of the 2023-2024 San Mateo County Civil Grand Jury Report titled Restaurant Exteriors: The Neglected Space, released on July 9, 2024.

This response was approved by the San Carlos City Council at its regular public meeting of September 23, 2024.

Finding 1: Sanitary conditions of the exterior of restaurant facilities fall outside current inspections of the County Health Department. The varying unsatisfactory conditions in the waste removal areas of the facilities shows something is lacking in the regulatory process.

Response: The City of San Carlos agrees with the finding.

Finding 2: Sanitary conditions of parklets fall outside of current inspections by the County Health Department or Vector Control.

Response: The City of San Carlos agrees with the finding.

Finding 3: Sanitary conditions of exterior areas used for waste storage and disposal fall outside current inspections by local jurisdictions; local jurisdictions are, by and large, only reactive to an actual complaint.

Response: The City of San Carlos partially agrees with the finding. Section 18.15.110 – “Trash and recycling collection areas” of the San Carlos Municipal Code addresses the location, size, materials, design, and construction requirements for solid waste and recycling container enclosures. Section 18.15.110(E)(10) requires that “the floor of the enclosure shall have a drain that connects to the sanitary sewer system.” The City’s Code Enforcement Officers respond to complaints, but they also proactively address issues with restaurants based upon observations during the course of their work.

Finding 4: Most restaurant exterior areas are “out of sight” of the public and as a result complaints are less frequent.

Response: The City of San Carlos agrees with the finding.

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Finding 5: Because they lack oversight, unacceptable conditions in restaurant trash areas are likely not to be rectified.

Response: The City of San Carlos disagrees with the finding. Section 18.15.110 – “Trash and recycling collection areas” of the San Carlos Municipal Code addresses the location, size, materials, design, and construction requirements for solid waste and recycling container enclosures. Upon observation or upon receipt of a complaint related to unacceptable conditions in a restaurant trash area, the City’s Code Enforcement Officers work with restaurants to rectify poor conditions. In addition, they coordinate with Recology San Mateo County, who will work with restaurant and business owners to assess and address the adequacy of the number of waste bins and the frequency of waste pickups.

Finding 6: Waste water from the cleaning of trash areas and from rain flow into the storm drain systems.

Response: The City of San Carlos partially agrees with the finding. Section 18.15.110(E)(10) of the San Carlos Municipal Code requires that “the floor of the enclosure shall have a drain that connects to the sanitary sewer system.”
The City of San Carlos complies with the Municipal Regional Permit under the NPDES Permit No. CA0029921, which requires the elimination of non-stormwater discharges to the municipal separate storm sewers. Section 13.14 – “Stormwater Management and Discharge Control” of the San Carlos Municipal Code codifies this requirement.

Recommendation 4: By June 30, 2025, inspectors for all jurisdictions with restaurants should be empowered to require owners/operators to add receptacles or increase the frequency of pick-ups.

Response: San Carlos Municipal Code Chapter 15.24 – “Property Maintenance” of the San Carlos Municipal Code designates the City’s Code Enforcement Officer to enforce the abatement of conditions that will “improve the general welfare, health and safety and image of the City.” Depending on the unique circumstances of each case, the Code Enforcement Officer may elect to work with business owners directly, engage Recology San Mateo County to work with business owners, or employ the enforcement authority and penalties defined in Chapter 15.24 of the Code.

Respectfully submitted,
Jeff Maltbie, City Manager

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RESTAURANT EXTERIORS: THE NEGLECTED SPACE

ISSUE

The exterior trash areas of food service businesses are often unsightly and unsanitary. How can this issue be addressed?

SUMMARY

Restaurant garbage and food waste is not always contained in designated exterior bins, and may overflow, attracting animals and other undesirable pests. While restaurant interiors are subject to County of San Mateo Health System standards and inspections, restaurant building exteriors are subject to a variety of standards and inspection programs, because each local jurisdiction has its own regulations for sanitation and safety for exteriors. For restaurant exteriors, responsibility for enforcement of local code and for inspection schedules varies from city to city. Generally, inspections are done when complaints are received. The extent of the issues may vary based on the municipality or district, day of the week (garbage collection day), or whether the building backs are visible to the public.

Grand Jury members conducted interviews with County officials, city officials, and waste handlers and performed their own spot checks (admittedly not scientific). A written survey (Appendix B) was sent to all twenty cities and towns in the County.

The Grand Jury found a significant number of restaurant exterior waste storage areas and areas below parklets had clearly deficient, unsanitary, unsightly and odorous conditions. The investigation found that the “standards” for these areas, i.e., how these conditions were monitored, and how codes and policies were enforced, to be inconsistent at best and non-existent in some instances. A quantification of the waste storage area problem proved difficult as many sites and their condition were dependent on the day of the week and their garbage pick-up days.

This Grand Jury report includes recommendations for a more proactive approach to handling the garbage and parklet sanitation problems around restaurant exteriors in San Mateo County, and suggestions for preventive maintenance.

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BACKGROUND

People spent 20.7% more money at restaurants than on groceries in 2022. That figure rose to

29.5% in the first two months of 2023 according to Commerce Department data.1 This significant increase in use of restaurants and “micro” and “mobile” food services, not surprisingly, resulted in an increase in organic (food stuff) waste, paper, glass and general garbage.

Members of the Civil Grand Jury initiated this review of the health and safety conditions surrounding the immediate areas designated for waste removal after observing an increase in rodents around parklets. Initial walkthroughs behind restaurants determined that the problem related to waste management in general as well as to the parklets. Photos contained in Appendix A depict some of the disturbing findings.

REGULATORY FRAMEWORK

California Health & Safety Code, Chapter 7 known as the “Retail Food Code” regulates, at the State level, the protections required for public health and safety of a “Food Facility”.2 The Code

1 https://www.census.gov/retail/marts/www/marts_current.pdf 2 H&S Code 113789 (a) “Food facility” means an operation that stores, prepares, packages, serves, vends, or otherwise provides food for human consumption at the retail level, including, but not limited to, the following:
(1) An operation where food is consumed on or off the premises, regardless of whether there is a charge for the food.
(2) A place used in conjunction with the operations described in this subdivision, including, but not limited to, storage facilities for food-related utensils, equipment, and materials. (b) “Food facility” includes permanent and nonpermanent food facilities, including, but not limited to, the following: (1) Public and private school cafeterias. (2) Restricted food service facilities.
(3) Licensed health care facilities, except as provided in paragraph (12) of subdivision (c). (4) Commissaries.
(5) Mobile food facilities.
(6) Mobile support units.
(7) Temporary food facilities.
(8) Vending machines.
(9) Certified farmers’ markets, for purposes of permitting and enforcement pursuant to Section 114370.

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has extensive requirements for the handling of food, preparation and service of patrons. They can best be described as affecting the “inside” of the Food Facility.

The exterior or waste disposal areas are only mentioned in Article 4, Section 114245.4. “If provided, an outdoor storage area or enclosure used for refuse, recyclables, and returnables shall be constructed of nonabsorbent material such as concrete or asphalt and shall be easily cleanable, durable and sloped to drain.”3 Refer to Appendix C for the California Health & Safety Code Article 4.

The enforcement of these State Regulations is assigned to “Enforcement Officers”4 of an “Enforcement Agency”5 which is delegated to more local organizations at the county or other local level. Section 1143906 gives the power to inspect facilities, take samples and prepare a written report of deficiencies.

HEALTH DEPARTMENT INSPECTIONS

The San Mateo County Health Department is primarily responsible for the inspection of restaurants and enforcement of the Health Codes related to them. The Inspection checklist (Appendix D) has 60 categories for inspection and only one (FO42) relates to waste disposal or garbage. In interviews, the Grand Jury found the Health Inspector does not generally inspect the areas behind the facility and does not inspect areas not immediately adjacent to the facility at all.

The County relies on the individual cities for enforcement of their nuisance laws in these areas.

As part of its Municipal Code, each City or jurisdiction maintains provisions for enforcement actions against properties (and operators) that maintain unhealthy, noxious, or dangerous conditions under their police powers to abate public nuisances. (See Bibliography)

LAND USE / USE PERMITS

It is beyond the scope of this investigation to analyze the municipal codes of each of the twenty jurisdictions in San Mateo County which have restaurant uses. Most cities require “use permits”

(10) Farm stands, for purposes of permitting and enforcement pursuant to Section 114375. (11) Fishermen’s markets.

3 Sections 114244 to 114245.3 inclusive speak only to the Food Facility which is defined as the interior of the facility.
4 113774. “Enforcement officer” means the director, agents, or environmental health specialists appointed by the Director of Health Services, and all local health officers, directors of environmental health, and their duly authorized registered environmental health specialists and environmental health specialist trainees.
5 113773. “Enforcement agency” means the department or the local health agency having jurisdiction over the food facility.
6 114390 :
https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=HSC&division=104.&title=& part=7.&chapter=13.&article=2

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(conditional or otherwise) for restaurants in certain locations. As part of the building permit process, cities have the ability to require and specify the type, location, and frequency of waste disposal. More importantly, all have a general requirement that these areas be maintained at the owner/operator expense in a good and sanitary manner.

WASTE HAULERS / SANITATION COMPANIES

By far the biggest recipient of waste and disposal in the County is Recology San Mateo County serving the cities of Belmont, Burlingame, East Palo Alto, Foster City, Menlo Park, Redwood City, San Carlos, and San Mateo, the town of Hillsborough, County of San Mateo, North Fair Oaks, and West Bay Sanitary District. Recology of the Coast provides service to Pacifica.

GreenWaste provides service to the town of Atherton.

South San Francisco Scavenger Company (SSFSC) serves businesses and residents in South San Francisco, Millbrae, Brisbane and San Francisco International Airport. Half Moon Bay, Daly City and the unincorporated North County has an agreement with Republic Services, Inc. to provide recycling, compost and garbage collection services.

Each hauler negotiates independently on rates and pick-up policy. The Grand Jury reviewed the Franchise Agreement used by Recology. The agreement provides that the hauler shall replace or repair bins, dumpsters and other containers as needed or upon request.

DISCUSSION

SURVEY

The Grand Jury sent a survey to twenty jurisdictions (see Appendix B). Five jurisdictions relied solely on the County Health Department for enforcement of regulations related to restaurant waste facilities; two inspected and enforced only at the permit renewal stage; and nine assigned the duty to their code enforcement mechanism generally through Planning, Public Works or dedicated Code Enforcement personnel. Only three of the jurisdictions conducted inspections independent of a complaint. The majority, nine of fourteen, only inspected upon receipt of a complaint. (See Appendix B for the tabulated Survey results).

In summary, survey responses demonstrate that the Cities rely on the County Health Department for inspections of restaurant interiors and, in general, only respond to exterior conditions upon receipt of a complaint.

OBSERVATIONS

The condition at any one site is dependent on the frequency of trash removal. The site may be fine right after removal but, as the week goes on, the situation worsens. There does not appear to be any site-specific requirements (or at least any that are enforced) for residual cleaning such as power washing. Few sites inspected had any method of controlling wash down or steam cleaning waste from flowing into the storm sewers. The type of restaurant also impacts its output, e.g., some generate grease, oil and animal fat, which require special containers.

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The current requirements for trash enclosures by local jurisdictions are applied only to new applications, resulting in many outdated, legacies facilities and, without regular inspection, there is no monitoring of maintenance or repair. These areas are high impact areas and the enclosures and bins, dumpsters and cans are subject to heavy use. The Grand Jury found many bins, dumpsters and cans to be in damaged and filthy condition.

Economic forces impact maintenance and overflow conditions. An operator of a restaurant pays for disposal service by volume (size and number of containers) and frequency (number of pick- ups in one week). Increases in business generate higher volumes so what was working in the past may not be sufficient for the current or future situation. It is logical that operators of food facilities would see added frequency of pickups or added containers as a negative and an expense. This is a financial impact question.

IMPACTS ON THE COMMUNITY

Normal sanitation issues apply; smell, unsightliness and vermin7. Vector Control does not inspect trash or similar areas unless specifically requested. The Grand Jury interviews revealed instances of the presence of rats, mice and raccoons in trash areas and parklets. Insect infestation is also of concern. All this presents a health hazard to the public, the workers at these restaurants, and the trash collectors.

ENFORCEMENT OF EXISTING REQUIREMENTS

The County Health Department inspections do not include the areas outside of the building. The enforcement of the nuisance provisions by local jurisdictions is reactive and only called into play upon a complaint. Oversight of the condition of receptacles (dumpsters, bins, cans) is minimal, at best, and often non-existent.

SPECIAL CASES

Mobile Food Facilities (Food Trucks): The Permit Checklist for food trucks does not mention waste disposal. Food Truck regulation is an evolving body of regulation and should be reviewed at a later date.
https://www.smchealth.org/sites/main/files/file-attachments/20170915_mff_selfinspectionche cklist.pdf?1536778880

Farmer’s Markets: Several markets were visited by Jurors. Only the Farmer’s Market in San Carlos was the subject of an interview. This particular market occurs on a Sunday. It is organized

7 H&S Code 113939. “Vermin” means cockroaches, mice, rats, and similar pests that carry disease.

H&S Code 13939.1. “Vermin infestation” means the presence of vermin within the food facility as evidenced by actual live bodies, fresh droppings or vomitus, urine stains, or gnaw marks, that could result in contamination to the food, equipment, packaging, or utensils.

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by a private company (a community-based organization, CBO) which recruits and manages the individual Farmers and Vendors. The company polices the area at the breakdown of the Market on Sunday afternoon. The city of San Carlos has a street sweeper go over the area on Monday morning. These actions appear to be sufficient as the area was observed to be clean and free from refuse.

Parklets: Like Food Trucks, parklet regulation is evolving and should be reviewed in more detail at a later date. There are currently no separate inspection line items for parklets in the County Health Department checklist. Parklets increased significantly as a result of the Covid-19 pandemic, which have proven efficient and desirable in many areas. At the outset, their construction was not heavily regulated and there were no specific building code requirements for inspection and cleaning under floors. As these facilities have become permanent, building permit requirements have increased. Problem areas identified in our investigation are:

1. Open floor segments can permit food and other waste falling under the floor of the parklet to the street;

2. Many have open side(s) permitting vermin to go under the parklet to feed on scraps;

3. Street drainage (from road crown and gutter flow) can exacerbate the problems of waste under the floor, including leaves and other refuse.

METHODOLOGY

The Jurors made several site visits over a period of eight months and took photographs. The Grand Jury conducted interviews with some officials of some cities and with several San Mateo County officials including the Health Department and Vector Control. A survey was sent to each city/town in San Mateo County.

FINDINGS

F1: Sanitary conditions of the exterior of restaurant facilities fall outside current inspections of the County Health Department. The varying unsatisfactory conditions in the waste removal areas of the facilities shows something is lacking in the regulatory process.

F2: Sanitary conditions of parklets fall outside of current inspections by the County Health Department or Vector Control.

F3: Sanitary conditions of exterior areas used for waste storage and disposal fall outside current inspections by local jurisdictions; local jurisdictions are, by and large, only reactive to an actual complaint.

F4: Most restaurant exterior areas are “out of sight” of the public and as a result complaints are less frequent.

F5. Because they lack oversight, unacceptable conditions in restaurant trash areas are likely not to be rectified.

F6. Waste water from the cleaning of trash areas and from rain flow into the storm drain systems.

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F7. Effective inspection of parklet sanitation can be severely hampered by closed skirting and lack of under floor access. Spacing between planking and lack of solid flooring can lead to accumulation of organic debris and possible infestation by vermin.

RECOMMENDATIONS
R1. By June 30, 2025, the County should amend its Food Facility Checklist to include the condition of trash area flooring, bins, dumpsters and enclosures, and note any needed repair, replacement or cleaning.

R2. By June 30, 2025, the County should amend its Food Facility Checklist to include the entire exterior waste storage area, retention areas and parklets, including flooring and underfloor areas.

R3. By June 30, 2025, the County should require operators/owners of restaurants to have a written diagram of their approved waste storage/retention area posted so the inspector can evaluate the condition of the facilities.

R4. By June 30, 2025, inspectors for all jurisdictions with restaurants should be empowered to require owners/operators to add receptacles or increase the frequency of pick-ups.

Note: The Grand Jury is not able to recommend changes to building codes or planning criteria to cities or the County. However, in our review we did find the City of Palo Alto has a publication with clear and comprehensive regulations/recommendations for these areas. “Comprehensive Guidelines for Commercial Trash Enclosures:
https://www.cityofpaloalto.org/files/assets/public/v/1/planning-amp-development-services/palo- alto-trash-enclosure-area-guidelines-march-2017.pdf”

REQUEST FOR RESPONSE

Pursuant to Penal Code Section 933.05, the Grand Jury requests responses as follows:

From the San Mateo County Board of Supervisors, to all Findings and Recommendations.

From the councils for all 20 cities and towns in the County, to Findings 1, 2, 3, 4, 5, and 6 and Recommendation 4.

The governing bodies indicated above should be aware that the comment or response of each governing body must be conducted subject to the notice, agenda, and open meeting requirements of the Brown Act.

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RESPONSE REQUIREMENTS

California Penal Code Section 933.05 provides (emphasis added):

(a) For purposes of each subdivision (b) of Section 933, as to each grand jury finding, the responding person or entity shall report one of the following:
(1) The respondent agrees with the finding.
(2) The respondent disagrees wholly or partially with the finding; in which case the response shall specify the port of the finding that is disputed and shall include an explanation of the reasons, therefore.
(b) For purposes of subdivision (b) of Section 933, as to each grand jury recommendation, the responding person or entity shall report one of the following actions:
(1) The recommendation has been implemented, with a summary regarding the implemented action.
(2) The recommendation has not been implemented, but will be implemented in the future, with a timeframe for implementation.
(3) The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from the date of publication of the grand jury report.
(4) The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation, therefore.

BIBLIOGRAPHY

California Health and Safety Code:
https://leginfo.legislature.ca.gov/faces/codesTOCSelected.xhtml?tocCode=HSC&tocTitle=+Heal th+and+Safety+Code+-+HSC

The following is a representative selection of Municipal Codes relevant to the investigation:

● Daly City:
https://library.municode.com/ca/daly_city/codes/code_of_ordinances?nodeId=TIT8HES A
● Belmont:
https://library.municode.com/ca/belmont/codes/code_of_ordinances?nodeId=CICO_CH1 1HESA
● Hillsborough:
https://library.municode.com/ca/hillsborough/codes/code_of_ordinances?nodeId=TIT8H ESA
● San Mateo (City): https://law.cityofsanmateo.org/us/ca/cities/san-mateo/code/7 ● East Palo Alto Code Enforcement: https://www.cityofepa.org/building/page/code- enforcement

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● San Carlos:
https://www.codepublishing.com/CA/SanCarlos/#!/SanCarlos08/SanCarlos0827.html#8. 27 ● South San Francisco:
https://library.qcode.us/lib/south_san_francisco_ca/pub/municipal_code/item/title_8- chapter_8_16 and
https://library.qcode.us/lib/south_san_francisco_ca/pub/municipal_code/item/title_8 ● Burlingame: https://library.qcode.us/lib/burlingame_ca/pub/municipal_code/item/title_8 ● Pacifica Food Establishments:
https://library.municode.com/ca/pacifica/codes/code_of_ordinances?nodeId=TIT6SAHE _CH5GACORE
● Pacifica Garbage:
https://library.municode.com/ca/pacifica/codes/code_of_ordinances?nodeId=TIT6SAHE _CH5GACORE_ART1GACO
● Redwood City: RWC has multiple segments of their code that would apply to this topic.

The link to the Code in General is:
https://library.municode.com/ca/redwood_city/codes/city_code?nodeId=REDWOOD_C

ALIFORNIAMUCO

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APPENDIX A
Photographs of exteriors

Figure 1: San Mateo, September 2023

Figure 2: Millbrae, September 2023

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Figure 3: Millbrae, September 2023

Figure 4: Millbrae, September 2023

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Figure 5: Millbrae, September 2023

Figure 6: Millbrae, September 2023

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Figure 7: San Carlos, December 2023

Figure 8: San Carlos, November 2023

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Figure 9: San Carlos, December 2023

Figure 11: San Carlos, October 2023

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APPENDIX B
Survey

1. Please list your name, title or job description and the city/town you represent.

Surveys were sent to managers of the twenty cities and towns in San Mateo County.

Responses were as follows:

City/Town Response Received
Atherton No
Belmont Yes
Brisbane No
Burlingame Yes
Colma No
Daly City Yes
East Palo Alto Yes
Foster City Yes
Half Moon Bay No
Hillsborough Yes
Menlo Park Yes
Millbrae No
Pacifica Yes
Portola Valley No
Redwood City Yes
San Bruno Yes
San Carlos Yes
San Mateo No
South San Francisco Yes
Woodside Yes

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2. What sanitation standards are applied to the garbage/trash areas of restaurants, bars and food services?

Respondents cited the County ordinance code and various municipal codes and standards. One entity had no response and another responded their city/town has no restaurants.

3. What standards are applied to sanitation, trash and street cleaning related to the "parklets" or other outdoor areas used for food service?

Most respondents cited state, county or municipal standards. One city noted they have specific regulations for parklets. Another city said they have no standards because parklets are the responsibility of restaurants.

4. What department(s) of the City enforce these standards?

Enforcement of standards may be done by:
● County Health
● Building/Fire/Public Works
● Planning & Building, Dept of Water & Wastewater Resources ● Planning
● Public Works
● Police, Code Enforcement
● Engineering Division
● Community & Economic Development. Department

5. Are regular inspections made or is inquiry only made upon complaint?

Most responded inspections are complaint-based. A few municipalities conduct regular, periodic inspections.

6. Upon inquiry by the City (either by inspection or complaint) what standards are applied to determination of a violation, or recommendation to an owner?

Standards listed included:
● County Health
● Parklet Standards
● Municipal Codes
● California Building Code, California Fire Code, Americans with Disabilities Act (ADA)

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7. What agencies or organizations outside of the City are involved in maintaining standards, such as Recology, Republic Services or South San Francisco Scavenger?

● Recology
● Recology of the Coast
● Greenwaste Recovery
● Republic
● County Health
● No response, but noted there is a city contract with a power washing service and that information is made available to parklet owners

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APPENDIX C
California Health & Safety Code Article 4

Health and Safety Code - HSC, DIVISION 104. ENVIRONMENTAL HEALTH [106500 - 119406] , PART 7. CALIFORNIA RETAIL FOOD CODE [113700 - 114437] , CHAPTER 7.

Water, Plumbing, and Waste [114189 - 114245.7]
https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=HSC&division=104. &title=&part=7.&chapter=7.&article=4

ARTICLE 4. REFUSE

114244.
(a) Each food facility shall be provided with any facilities and equipment necessary to store or dispose of all waste material.
(b) Waste receptacles shall be provided for use by consumers. (c) A receptacle shall be provided in each area of the food facility or premises where refuse is generated or commonly discarded, or where recyclables or returnables are placed.

114245
(a) An area designated for refuse, recyclables, returnables, and a redeeming machine for recyclables or returnables shall be located so that it is separate from food, equipment, utensils, linens, and single-service and single-use articles and a public health hazard or nuisance is not created.
(b) Receptacles and waste handling units for refuse, recyclables, and returnables shall not be located so as to create a public health hazard or nuisance or interfere with the cleaning of adjacent space.

114245.1
(a) All refuse, recyclables, and returnables shall be kept in nonabsorbent, durable, cleanable, leakproof, and rodent proof containers and shall be contained so as to minimize odor and insect development by covering with close-fitting lids or placement in a disposable bag that is impervious to moisture and then sealed. (b) Refuse containers inside a food facility need not be covered during periods of operation.
(c) All refuse shall be removed and disposed of in a sanitary manner as frequently as may be necessary to prevent the creation of a nuisance. (d) Storage areas, enclosures, and receptacles for refuse, recyclables, and returnables shall be maintained in good repair.
(e) Refuse, recyclables, and returnables shall be removed from the premises at a frequency that will minimize the development of objectionable odors and other conditions that attract or harbor insects and rodents.

114245.2. Cardboard or other packaging material that does not contain food residues and that is awaiting regularly scheduled delivery to a recycling or disposal site may be

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stored outside without being in a covered receptacle if it is stored so that it does not create a rodent harborage problem.

114245.3. If located within the food facility, a storage area for refuse, recyclables, and returnables shall meet the requirements for floors, walls, ceilings, and vermin exclusion as specified in this part.

114245.4. If provided, an outdoor storage area or enclosure used for refuse, recyclables, and returnables shall be constructed of nonabsorbent material such as concrete or asphalt and shall be easily cleanable, durable, and sloped to drain.

114245.5. Receptacles and waste handling units for refuse and recyclables shall be installed so that accumulation of debris and insect and rodent attraction and harborage are minimized and effective cleaning is facilitated around and, if the unit is not installed flush with the base pad, under the unit.

114245.6.
(a) Receptacles and waste handling units for refuse, recyclables, and returnables shall be thoroughly cleaned in a way that does not contaminate food, equipment, utensils, linens, or single-service and single-use articles, and wastewater shall be disposed of as specified under Section 114241.
(b) Soiled receptacles and waste handling units for refuse, recyclables, and returnables shall be cleaned at a frequency necessary to prevent them from developing a buildup of soil or becoming attractants for insects and rodents.

114245.7.
(a) Except as specified in subdivision (b), suitable cleaning implements and supplies such as high-pressure pumps, hot water, steam, and detergent shall be provided as necessary for effective cleaning of receptacles and waste handling units for refuse, recyclables, and returnables.
(b) If approved, off-premises-based cleaning services may be used if on-premises cleaning implements and supplies are not provided.

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APPENDIX D
San Mateo County Inspection Checklist

https://www.smchealth.org/sites/main/files/file-attachments/297097foodestab.pdf

Environmental Health
Services Food Program
2000 Alameda
de las Pulgas
Suite #100
San Mateo,
CA 94403
(650) 372-6200 FAX
(650) 627-8244
smchealth.org/food

FOOD FACILITY CHECKLIST

The goal of food safety is to promote health and prevent food-borne disease through education, training and regulation. This checklist reflects areas that are evaluated during a routine inspection. Use this as a guide to improve your facility’s sanitation and compliance with the requirements from the California Retail Food Code.

FOOD RECEIVING YES NO N/A
Raw or frozen raw molluscan shellfish (e.g. clams, mussels, scallops, oysters) properly labeled and labels maintained on site for at least 90 days.

Temperature of live molluscan shellfish at or below 45ºF.

Food only from approved sources.

Potentially hazardous foods delivered at a temperature of 41°F Frozen foods delivered in frozen condition with no evidence of thawing or refreezing.

Food at improper temperature or in unacceptable condition rejected.

Foods, especially refrigerated and frozen foods, placed in proper storage locations promptly.

FOOD STORAGE YES NO N/A
Foods protected from contamination, dirt, vermin, insects, chemicals, etc.

Prepackaged and bulk foods properly labeled.

Food stored at least 6 inches above floor in approved locations within the facility.

Returned and damaged goods stored separate from other items.

Raw meat and fish inside refrigerators and freezers stored below and away from ready-to-eat foods (e.g. salads, produce, beverages).

Foods kept covered while in storage.

Food which becomes contaminated or adulterated is discarded.

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FOOD PREPARATION YES NO N/A
Frozen foods thawed by one of the following methods:
● Under cold running water
● In a refrigerator
● In a microwave
● As part of the cooking process

Hot potentially hazardous foods cooled as quickly as possible by one or more of the following methods prior to placement in a refrigerator or freezer:
● In an ice bath with stirring
● With a rapid cool stirring device
● In a blast chiller
● By adding ice
● In shallow heat conducting pans on ice
● Separating food into smaller or thinner portions

YES NO N/A
Food preparation sinks used only for preparation activities, and not hand washing, janitorial activities, or other uses.

Sulfites not added to potentially hazardous foods.

Potentially hazardous foods shall be thoroughly cooked to a minimum internal temperature of:
● 165°F for poultry, comminuted poultry, game birds, stuffed meats, stuffed pasta, and reheated foods.
● 157°F for ground beef, other comminuted meats, and foods containing comminuted meat. (Or 155°F for a minimum of 15 seconds)
● 155°F for pork.
● 145°F for eggs, food containing raw eggs, and other cooked potentially hazardous food.

FOOD SERVING YES NO N/A
Prepackaged foods properly labeled with common name, list of ingredients, net weight, name and address of manufacturer, etc.

Uneaten food returned from customer is discarded and not reused or reserved.

Self-serve buffets, salad bars, snack counters, bulk food dispensers, and self- serve units. Provide adequate protection for food and utensils from contamination by customers (e.g. sneezing, coughing, and handling).

Tongs, ladles, spoons, etc. used for food service rather than direct contact with hands.

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TEMPERATURE CONTROL/THERMOMETERS YES NO N/A
Potentially hazardous foods kept at or below 41°F, or at or above 135°F.

When cooling or heating potentially hazardous foods, the time spent in the DANGER ZONE (41 °F - 135°F) is kept to a minimum.

Easily readable thermometers (accurate to + 2°F) in the warmest part of each refrigeration and freezer unit.

Metal probe-type thermometer on premise if potentially hazardous food served.

Thermometers are sanitized before and after use, and periodically calibrated. (Employees should be able to demonstrate that they know how to calibrate a probe thermometer)

UTENSIL WASHING/STORAGE YES NO N/A
Utensils protected from contamination, dirt, vermin, insects, chemicals, etc.

Multi-service customer utensils (e.g. plates, glasses, silverware) sanitized by mechanical dish machine as per manufacturer specifications, or if manually washed, sanitized by one of the following methods:
● 100 ppm chlorine for 30 seconds
● 25 ppm iodine for 60 seconds
● 200 ppm quaternary ammonium for 60 seconds
● 180°F water for 30 seconds

Test strips or thermometer available for measuring the method of sanitizing utensils.

YES NO N/A
Three- compartment sink with dual integral drain boards available for utensil washing (except where 2 compartment exemptions is applicable).

Compartments are large enough to accommodate the largest utensil in use.

Utensils are clean and in good repair.

Kitchen and serving utensils are routinely cleaned and sanitized.

Utensils are commercial-grade and meet applicable National Sanitation Foundation (NSF) at CAL CODE standards.

All mechanical dishwashers are provided with dual integral drain boards.

Proper sanitizer and chemical levels, and temperature maintained at all times during operation of dish machines.

Single-service customer utensils used only once and disposed of in a sanitary manner.

Serving utensils (e.g. scoops, spoons, ladles, etc.) for potentially hazardous foods, while in use are kept at or below 41°F or above 135°F, or in a dipper well continually provided with clean water.

TOILET FACILITIES YES NO N/A
Employee toilet facilities provided.

Customer toilet facilities provided where required.

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Tight-fitting self-closing doors provided.

Food, utensils, equipment, supplies, etc., not stored in toilet facilities.

Toilet paper, single-use sanitary towels (or air dryer) and hand cleanser provided from approved dispensers.

Hot and cold water, under pressure, provided from a mixing faucet (or combination faucet) at hand sink.

Ventilation provided.

HANDWASHING FACILITIES YES NO N/A
Within or adjacent to restrooms and kitchens.

Provided with single service sanitary towels (or air dryers) and hand cleanser from and approved dispensers.

Hot and cold water, under pressure, provided from a mixing faucet (or combination faucet) at hand sink.

Kept readily accessible at all times
Facilities provided exclusively for hand washing in food prep areas that are sufficient
in number and conveniently located. (construction/remodels on or after January 1, 1996)

CHEMICALS/PESTICIDES YES NO N/A
Properly labeled.

Stored away from food and utensils. Stored in separate enclosure if stored in food preparation area.

Pesticides specifically approved for use within food facilities.

Chemicals, pesticides, hazardous materials properly used. MSDS data available for employees.

JANITORIAL FACILITIES YES NO N/A
Area provided for storage of cleaning supplies and equipment which is separate from food preparation, food storage, utensil cleaning, and utensil storage areas.

Janitorial sink or basin provided with hot and cold water.

Backflow prevention device provided for sink.

Cleaning equipment (e.g. mops, buckets, brooms, etc.) kept away from food and utensils.

LIGHTING YES NO N/A
Minimum intensity of 20 foot-candles (ftc) in food preparation and utensil cleaning areas.

Minimum intensity of 10ftc elsewhere but intensity of at least 20 ftc available during cleaning operations.

Shatter-proof light covers in food preparation, food storage (except where food is in unopened, original containers), and utensil cleaning areas.

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VERMIN/INSECTS YES NO N/A
Facility free of rodents and insects.

Harborage and entrances eliminated. Droppings and dead insects cleaned up.

Facility kept fully enclosed. Entrances protected by tight-fitting, self-closing doors or air curtains. Openable windows protected by screens.

Pest control performed by licensed pest control operator.

GARBAGE/REFUSE DISPOSAL YES NO N/A
Facilities provided for garbage disposal and storage.

Containers are leak proof and rodent proof with tight-fitting lids.

Garbage placed in securely fastened plastic bags before placement in dumpster.

Garbage removed frequently.

WATER SUPPLY YES NO N/A
Water supply from an approved source.

Hot and cold water provided in adequate amounts.

EMPLOYEE HABITS YES NO N/A
Employees wash hands before beginning work, between working with raw food and ready-to- eat foods, after coughing or sneezing, after touching soiled equipment or utensils, after using restrooms, and after engaging in any other activity that contaminates the hands.

Employees wear clean garments or uniforms.

Employees do not use tobacco products where food is prepared, served, or stored, or where utensils are cleaned or stored.

Employees do not work if ill.

Employees have been instructed in safe food handling practices.

Employees routinely check temperatures of potentially hazardous foods during storage, preparation and serving, and check utensil cleaning chemical levels, water temperatures, and water pressures.

EMPLOYEE CHANGE/STORAGE FACILITIES YES NO N/A
Area provided for employee changing which is separate from toilets, food storage, food preparation, utensil cleaning, and utensil storage areas.

PLUMBING YES NO N/A
All sewage and wastewater disposed of to an approved sewer or septic system.

Indirect waste drainage via a floor sink or funnel drain provided for all equipment that discharges wastes (e.g. prep sinks, utensil sinks, steam tables, salad bars, Chinese ranges, ice machines, ice storage bins, beverage machines, steam- jacketed kettles, display cases, refrigeration/freezer units, etc.)

Indirect waste receptacles readily accessible for cleaning and inspection, and not located inside cabinets.

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Floor drains absent from food storage areas.

Plumbing kept clean, fully operative, and in good repair.

Grease interceptors and septic tanks regularly cleaned out by licensed plumbers.

EQUIPMENT YES NO N/A
Equipment clean and in good repair.

Equipment easily cleanable and meets applicable NSF and the California Retail Food Code standards.

Unused equipment removed from premises.

Approved ventilation/exhaust equipment provided over cooking equipment and high temperature dish machines.

WALLS, FLOORS, CEILINGS YES NO N/A
Floors are smooth, durable, non-absorbent, and easily cleanable in areas where:
● food prepared, packaged, or stored;
● where utensils are cleaned or stored;
● where garbage is stored;
● where janitorial facilities are located;
● in toilet and hand washing facilities;
● in employee change and storage areas.

Floor material extends up the walls and toe kicks at least 4 inches with a minimum of 3/8 inch radius at the wall/floor and wall/toe-kick junctures in all areas mentioned above except where exempted (e.g. where foods are stored in their unopened original containers.

Walls and ceilings smooth must be durable, non-absorbent, and easily cleanable in all areas except where exempted (e.g. dining areas, closed food storage areas, and certain portions of bar areas).

Walls and ceiling finishes light colored in food preparation, utensil cleaning areas, and inside walk-in refrigeration units.

SIGNS YES NO N/A
Official Food Placard must be posted and clearly visible at the entrance of facility.

Valid health permit posted in a conspicuous location.

No Smoking signs posted in food preparation, food storage, utensil cleaning, and utensil storage areas.

YES NO N/A
Hand washing signs posted in toilet rooms.

If facility has sit-down dining, Choking First Aid poster placed where it is readily accessible to employees.

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ADDITIONAL INFORMATION YES NO N/A
Any construction, remodeling, alterations, and the installation of new equipment must be approved by the Health Department before commencing work.

Applicable building and fire codes are met.

Manager certification/ Food handler certifications are available on site.

Tobacco permit available if applicable

COMMENTS/OBSERVATIONS:

Release Date: July 9, 2024
2023-2024 San Mateo County Civil Grand Jury

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Approving the Classification Specification for the Assistant Public Works Director and Amending the Management Group Salary and Benefits Resolution Appendices.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution approving the classification specification for the Assistant Public Works Director and amending the appendices of the Management Group Salary and Benefit Resolution.

FISCAL IMPLICATIONS:

There are no fiscal implications or costs associated with amending the classification specification.

This position was approved as part of the Fiscal Year (FY) 2024-25 Adopted Budget.

BACKGROUND:

This item is coming before the Council per Chapter 2.44.050 of the City’s Municipal Code, which states that revisions of a position classification shall be adopted by Council Resolution.

On June 10, 2024, the City Council approved the Assistant Public Works Director position starting in calendar year 2025, with the adoption of the FY 2024-25 Mid-Cycle Budget Adjustments.

The Assistant Public Works Director was created to provide supervision of both Engineering and Maintenance staff and provide greater input and support for the unprecedented number of projects planned in the city.

ANALYSIS:

The Assistant Public Works Director classification specification has been created to provide an accurate description of the duties and responsibilities of the positions, as well as the minimum qualifications needed. The proposed changes were reviewed and approved by the Director of Public Works to whom this position reports.

Below is a brief overview of the position:

Under the direction of the Director of Public Works, the Assistant Public Works Director will oversee the engineering and field operations of the City, including facilities, fleet, parks, wastewater, stormwater, and street maintenance. The Assistant Public Works Director will oversee the development, planning, control and evaluation of the programs of the engineering division, including planning, cost estimating, design, inspection, and contract administration of

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capital improvement plan projects. In addition, the position will oversee the efficiency of maintenance and operations policies, programs, quality of service, technology, safety and training programs, contracts and vendors.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution approving the classification specification for the Assistant Public Works Director and amending the Management Group Salary and Benefit Resolution Appendices; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Proposed Assistant Public Works Director Classification Specification

3. Proposed Management Group Salary and Benefit Resolution Appendices

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

APPROVING THE CLASSIFICATION SPECIFICATION FOR THE ASSISTANT PUBLIC

WORKS DIRECTOR AND AMENDING THE MANAGEMENT GROUP SALARY AND BENEFIT RESOLUTION APPENDICES.

WHEREAS, Chapter 2.44.050 of the City’s Municipal Code states that any revisions to a position classification shall be adopted by Council Resolution; and WHEREAS, on June 10, 2024, the City Council approved the Assistant Public Works Director position with the adoption of the Fiscal Year 2024-25 Mid-Cycle Budget Adjustments; and WHEREAS, it is now necessary to create a classification specification for the Assistant Public Works Director position to reflect the requirements and responsibilities of the positions; and WHEREAS, the appendices of the Management Group Salary and Benefit Resolution need to be amended to include the salary of the new classification.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby approves:

1. The Classification Specification of the Assistant Public Works Director position; and

2. Amending the appendices of the Management Group Salary and Benefit Resolutions. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY OF SAN CARLOS
ADOPTED CC: 09/23/2024
FLSA Status: EXEMPT
At-Will

ASSISTANT PUBLIC WORKS DIRECTOR

DEFINITION
Under the direction of the Director of Public Works, oversees the engineering and field operations of the City, including facilities, fleet, parks, wastewater, stormwater, and street maintenance. The Assistant Public Works Director will oversee the development, planning, control and evaluation of the programs of the engineering division, including planning, cost estimating, design, inspection, and contract administration of capital improvement plan projects. In addition, the position will oversee the efficiency of maintenance and operations policies, programs, quality of service, technology, safety and training programs, contracts and vendors.

SUPERVISION EXERCISED AND RECEIVED
Receives direction from the Public Works Director and actively participate on the City’s executive team. Supervises both engineering and maintenance and operations staff members.

Distinguishing Characteristics:

This position is distinguished from the higher-level Director in that the former is charged with coordination with the City Manager and City Council to develop citywide policy and accountability for the quality of services provided by the department.

Incumbents plan and assess operation goals and objectives related to one or more department functions and programs. Responsibilities include developing budgets and allocating resources, developing and implementing cross-division cost recovery strategies, and internal and external functional coordination. Incumbents facilitate long-range planning efforts and develop team and individual work plans accordingly. Incumbents manage service contracts, requests for proposals (RFP), evaluate proposals, manage facilities, negotiate contracts, and oversee consultant services. Supervisory responsibilities may include other managers, supervisors, and non- management employees, making hiring/firing decisions, evaluating performance, coaching, training, and administering disciplinary actions. Incumbents resolve more complex customer service issues and represent the Department and the City at large. Incumbents work actively to foster community relationships and to demonstrate the value of community services programs to the public.

ESSENTIAL AND IMPORTANT DUTIES
•Directs review of private development plans to ensure conformance with the municipal code.
•Represents the Department at Council, Commission, and other public meetings in the implementation of the City’s strategic goals and objectives and in interactions with other agencies including South Bay Waste Management Authority (SBWMA), Silicon Valley Clean Water (SVCW), and City/County Association of Government (C/CAG).

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•Oversees and negotiates contracts with the Department’s vendors including consulting engineers, architects, and other professional and non-professional service providers. •Administers major municipal projects involving significant engineering and/or heavy, complex construction.
•Interprets City codes and policies related to City infrastructure and private development. •Establishes City engineering standards. Enforces City Engineering and Public Works Department designated duties of the San Carlos Municipal Code. •Manages rate establishment process for sewer and solid waste services. •Serves as the Acting Public Works Director in their absence. •Leads, sets strategy, and monitors progress of the maintenance and improvement of streets, curbs, sidewalks, sanitary sewers, and storm drains. •Evaluates operations and programs of the Department, as assigned, and provides appropriate tools and plans to provide appropriate service levels in all areas of responsibility.
•Demonstrates exceptional project management and process improvement skills.

JOB-RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
•Principles and practices of civil engineering, traffic planning, and municipal engineering. •Planning, budgeting, design, and construction management of the public works projects. •Ability to plan, organize, and direct projects and programs in the following functional areas:
streets and storm drains, sanitary sewers, related public works operations, and facilities maintenance.
•Principals of leadership, organization, and personnel management. •Contract negotiation, vendor management, and request for qualifications (RFQ) and request for proposal (RFP) procedures.
•Federal, state, and local laws and regulations relating to public works construction, operation, and maintenance.
•Caltrans policies and procedures.
•Principles, practices, and trends in public works administration, including project management technology tools.
•Design methods of Public Works projects including the construction of streets, signals, lighting, parking, sanitary sewers, storm drain, parks, and buildings. •State Subdivision Map Act.
•Tentative Maps and environmental documents.
•Construction Management.

Ability to
•Organize, implement, and direct engineering and planning operations and activities related to CIP, land development, and traffic.
•Interpret and apply federal, state, and local laws.
•Communicate effectively, verbally and in writing.
•Maintain a flexible, cooperative customer service attitude and work well with other departments
•Coordinate diverse activities of the department.
•Manage a budget and supervise staff.

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EXPERIENCE AND EDUCATION:

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience:

Five (5) years of increasingly responsible municipal public works program administration experience including three years of management or supervisory responsibility. Additional years of private sector civil, structural, or traffic engineering work may substitute for, or augment municipal public works experience.

Education:

Possession of a bachelor’s degree in civil engineering from an accredited college or university. A master’s degree in engineering, public or business administration is desirable.

License and Certificate:

Registration as a Professional Civil Engineer in the State of California.

Possession of a valid Class C California Driver License.

SPECIAL REQUIREMENTS
Position may require prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination when using a computer keyboard.

Additionally, the position requires near vision in reading correspondence, statistical data, and using a computer, and hearing and speech to communicate in person and over the telephone.

The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

WORK ENVIRONMENT
Incumbent generally works in an office setting. The noise level in the work environment is usually quiet but can be moderately noisy. The work environment requires working in a public setting and interacting with members of the public. The incumbent may potentially be asked to work remotely, part or full time, depending on the needs of the organization.

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CITY OF SAN CARLOS

MANAGEMENT GROUP
Monthly Salary Schedule

APPENDIX A
Effective July 1, 2024

Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Administrative Services Director $19,282 $20,248 $21,262 $22, 324 $23,442 Assistant Building Official $12,060 $12,663 $13,296 $13,961 $14,659 Assistant City Manager $20,582 $21,612 $22,694 $23,826 $25,019 Assistant Community Development Director $16,108 $16,913 $17,759 $18,647 $19,580 Assistant Public Works Director $16,523 $17,349 $18,216 $19,127 $20,083 Building Official $14,374 $15,093 $15,846 $16,640 $17,472 City Engineer $16,125 $16,931 $17,779 $18,667 $19,601
Communications Manager $11,812 $12,403 $13,023 $13,673 $14,358 Community Development Director $19,171 $20,130 $21,137 $22,192 $23,303 Director of Community Relations/City Clerk $13,169 $13,827 $14,521 $15,244 $16,007 Economic Development & Housing Manager $13,697 $14,382 $15,099 $15,856 $16,646 Economic Development Coordinator $10,411 $10,930 $11,476 $12,050 $12,654 Financial Services Manager $14, 307 $15,023 $15,774 $16,562 $17,392 Human Resources Manager $14,264 $14,977 $15,724 $16,510 $17,337 Information Technology Manager $13,958 $14,655 $15,386 $16,157 $16,964 Parks & Recreation Director $18,165 $19,073 $20,027 $21,026 $22,079 Planning Manager $14,254 $14,958 $15,698 $16,473 $17,289 Principal Engineer $13,441 $14,112 $14,818 $15,560 $16,339 Principal Planner $12,730 $13,365 $14,035 $14,738 $15,476 Public Works Director $19,500 $20,477 $21,501 $22,575 $23,704 Public Works Superintendent $13,466 $14,139 $14,845 $15,588 $16,367 Recreation Manager $12,122 $12,728 $13,364 $14,033 $14,735 Senior Accountant $10,619 $11,150 $11,708 $12,291 $12,907 Senior Building Inspector $10,542 $11,069 $11,622 $12,204 $12,814 Senior Engineer $13,441 $14,112 $14,818 $15,560 $16,339 Senior Management Analyst $11, 063 $11,616 $12,197 $12,808 $13,446 Senior Planner $10,975 $11,522 $12,100 $12,704 $13,339
Senior Sustainability Analyst $10,608 $11,138 $11,695 $12,281 $12,893 Senior Traffic Engineer $13,441 $14,112 $14,818 $15,560 $16,339

*Actual salary may be at or below this maximum at the discretion of the City Manager

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CITY OF SAN CARLOS

MANAGEMENT GROUP
Monthly Salary Schedule

APPENDIX A
Effective July 14, 2025

Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Administrative Services Director $21,154 $22,214 $23,326 $24, 491 $25,718 Assistant Building Official $12,422 $13,043 $13,695 $14,380 $15,098 Assistant City Manager $22,605 $23,737 $24,924 $26,168 $27,478 Assistant Community Development Director $17,333 $18,199 $19,110 $20,065 $21,068 Assistant Public Works Director $17,509 $18,384 $19,303 $20,269 $21,281 Building Official $15,644 $16,426 $17,246 $18,110 $19,015 City Engineer $17,087 $17,942 $18,840 $19,781 $20,771
Communications Manager $12,643 $13,275 $13,939 $14,635 $15,368 Community Development Director $20,680 $21,715 $22,801 $23,938 $25,137 Director of Community Relations/City Clerk $14,418 $15,139 $15,898 $16,690 $17,525 Economic Development & Housing Manager $14,683 $15,417 $16,186 $16,998 $17,845 Economic Development Coordinator $10,800 $11,339 $11,905 $12,500 $13,126 Financial Services Manager $15, 203 $15,964 $16,762 $17,599 $18,481 Human Resources Manager $15,219 $15,979 $16,777 $17,615 $18,498 Information Technology Manager $14,886 $15,630 $16,410 $17,232 $18,093 Parks & Recreation Director $19,281 $20,245 $21,257 $22,318 $23,435 Planning Manager $15,076 $15,821 $16,603 $17,423 $18,286 Principal Engineer $13,892 $14,586 $15,316 $16,082 $16,887 Principal Planner $13,266 $13,929 $14,627 $15,359 $16,128 Public Works Director $20,627 $21,660 $22,743 $23,880 $25,074 Public Works Superintendent $14,157 $14,864 $15,607 $16,387 $17,206 Recreation Manager $12,543 $13,169 $13,828 $14,520 $15,246 Senior Accountant $11,097 $11,653 $12,236 $12,845 $13,489 Senior Building Inspector $11,192 $11,752 $12,339 $12,956 $13,604 Senior Engineer $13,892 $14,586 $15,316 $16,082 $16,887 Senior Management Analyst $12, 018 $12,619 $13,250 $13,914 $14,607 Senior Planner $11,588 $12,166 $12,776 $13,414 $14,085
Senior Sustainability Analyst $11,285 $11,849 $12,441 $13,065 $13,716 Senior Traffic Engineer $13,892 $14,586 $15,316 $16,082 $16,887 *Actual salary may be at or below this maximum at the discretion of the City Manager

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Appoint Parks, Recreation and Culture Commission (PR&C) Alternate Member Mark Stogner as a PR&C Voting Member to Fill a Term Ending June 30, 2025; and Appoint Alexandra Seeber from the PR&C Eligibility List to the Alternate Member Seat for a Term Expiring June 30, 2027.

RECOMMENDATION:

Staff provides no recommendation as commission appointments are made at the Council’s discretion.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with commission appointments.

BACKGROUND AND ANALYSIS:

In accordance with the Commissioner Handbook adopted by the Council, a Parks, Recreation and Culture Commissioner was removed from his seat on September 6, 2024 due to an accumulation of two unexcused absences within a fiscal year.

Notice of this unanticipated vacancy on the Commission was posted on September 6, 2024, pursuant to Government Code Section 54974.

The Council is being asked to consider appointing Alternate Member Mark Stogner as a PR&C Voting Member to fill the term ending June 30, 2025, and appointing Alexandra Seeber from the PR&C Eligibility List to the alternate member seat for a term expiring June 30, 2027.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Appoint Parks, Recreation and Culture Commission (PR&C) Alternate Member Mark Stogner as a PR&C Voting Member to fill a term ending June 30, 2025; and appoint Alexandra Seeber from the PR&C Eligibility List to the alternate member seat for a term expiring June 30, 2027; or

2. Do not make appointments and direct staff to conduct a recruitment to fill the PR&C voting seat.

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Respectfully submitted by:

Crystal Mui, City Clerk
Approved for submission by:
_______________________
Jeff Maltbie, City Manager

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Supporting the Brittan Avenue and San Carlos Avenue Sidewalk Project and Approving an Application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Funding.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution supporting the Brittan Avenue and San Carlos Avenue Sidewalk Project (“Project”) and approving an application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Funding.

FISCAL IMPLICATIONS:

There are no fiscal impacts and no additional funding is needed at this time. Funding for the Project comes from C1722 - San Carlos Avenue Asphalt Pathway Replacement (Alameda de las Pulgas to Cordilleras Avenue) and C2106 - Brittan Avenue Sidewalk Improvements (Between Rogers Avenue & Sunset Drive) which has a combined balance of $2,359,003.16 for Fiscal Year (FY) 2024-25.

If the City Council approves the recommended action, the City would also be eligible to receive up to $2,000,000 from the County in FY 2024-25 to help fund the Project’s construction cost.

BACKGROUND:

The San Mateo County Transportation Authority (“TA”) released a Call for Projects for both the Pedestrian and Bicycle (“Ped/Bike”) and Alternative Congestion Relief/Transportation Demand Management (“ACR/TDM”) Programs. The Cycle 7 Ped/Bike Program will release approximately $19 million in local Measure A and W funds to fund eligible projects that would improve conditions for pedestrians and bicyclists throughout San Mateo County. Eligible projects may receive up to $2,000,000 for each applicant agency’s capital improvement projects.

ANALYSIS:

The application for the Project was submitted to the TA in August 2024 for review. As part of the submittal requirements, the TA requires agencies to submit signed Resolutions in support of the projects that will be utilizing the Cycle 7 funds.

Therefore, staff recommends that the Council support the Brittan Avenue and San Carlos Avenue Sidewalk Project and approve an application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Funding.

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ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution supporting the Brittan Avenue and San Carlos Avenue Sidewalk Project and approving an application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Funding; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

SUPPORTING THE BRITTAN AVENUE AND SAN CARLOS AVENUE SIDEWALK PROJECT

AND APPROVING AN APPLICATION TO THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY FOR CYCLE 7 PEDESTRIAN AND BICYCLE PROGRAM FUNDING.

WHEREAS, the City of San Carlos has identified pedestrian and bicycle deficiencies and connectivity issues along Brittan Avenue and San Carlos Avenue; and WHEREAS, the City of San Carlos has developed the Brittan Avenue and San Carlos Avenue Sidewalk Project (“Project”) to address the deficiencies and improve access and connectivity; and
WHEREAS, the City of San Carlos seeks $2,000,000 for the Project; and WHEREAS, the San Mateo County Transportation Authority (“TA”) issued a Call for Projects for the Cycle 7 Measures A and W Pedestrian and Bicycle Program on June 10, 2024; and WHEREAS, the TA requires the City of San Carlos’ governing board to adopt a Resolution:

1. Supporting the Project and application for $2,000,000 in TA Measures A and W Pedestrian and Bicycle Program funds for the Project;

2. Committing the Sponsor to the completion of the Project, including the commitment of matching funds in the amount of $200,000 needed for implementation;

3. Certifying that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and

4. If funds are awarded, authorizing the City of San Carlos’ City Council, or designee, to sign a funding agreement or memorandum of understanding (MOU) with the TA for TA Measures A and W Pedestrian and Bicycle Program funding for the Project and to take any other actions necessary to give effect to this Resolution and execute applicable amendments.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby supports the Brittan Avenue and San Carlos Avenue Sidewalk Project and approves an application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Funding and:

1. Directs staff to submit an application to the San Mateo County Transportation Authority for Measures A and W Pedestrian and Bicycle Program funds for $2,000,000 for the Brittan Avenue and San Carlos Avenue Sidewalk Project;

2. Authorizes the City Council, or its designee, to execute a funding agreement or MOU and any amendments with the San Mateo County Transportation Authority to encumber TA Measures A and W Pedestrian and Bicycle Program funds;

3. Commits to completing the Project, including contributing $200,000 of matching funds needed for Project implementation, if the requested TA funds are awarded;

4. Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and

5. Authorizes the City Council, or its designee, to take any other actions necessary to give effect to this Resolution and execute applicable amendments. * * * * *

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I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Accepting the 2023 On-Call Sewer Replacement Project C1702 and Authorizing the Public Works Director to Issue and Record a Notice of Completion.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution accepting the 2023 On-Call Sewer Replacement Project C1702 (“Project”) and authorizing the Public Works Director to issue and record a Notice of Completion.

FISCAL IMPLICATIONS:

There are no fiscal impacts and no additional funding is needed at this time.

The Project is funded by C1702 which has a budget of $900,000 for Fiscal Year (FY) 2023-24.

The City Council awarded the Project to C2R Engineering, Inc. in the amount of $437,800. The total cost to complete the Project is approximately $882,852, so there is sufficient budget to close- out the Project.

BACKGROUND:

The Sewer Collection System Master Plan (“Master Plan”) identifies and prioritizes sanitary sewer pipelines for replacement and upsizing. In accordance with the Master Plan, staff created the Sewer System Rehabilitation Program to address structurally deficient pipelines identified by the Master Plan. This program has two projects to address these defects: the Annual Sewer Rehabilitation Project and the On-Call Sewer Replacement Project.

The Annual Sewer Rehabilitation Project addresses sewer system defects in one basin annually on a rotation. This systematic approach ensures that all basins within the City’s sewer system are rehabilitated over time.

The On-Call Sewer Replacement Project addresses emergency repairs needed outside of the basin scheduled for the current year Annual Sewer Rehabilitation Project. Contractors are retained to perform repairs on an as-needed basis through an on-call sewer agreement.

Staff prepared the Project specifications and the City Engineer signed the final bid set Project specifications on February 7, 2023. The City Council approved the Project specifications on February 27, 2023.

Staff advertised the Project on February 28, 2023, held a bid opening on March 21, 2023, and

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received four bids. The City Council awarded the Project to C2R Engineering, Inc. at its meeting on May 22, 2023.

ANALYSIS:

The Project began on July 26, 2023, and was completed on May 24, 2024, in accordance with the approved Project specifications.

Therefore, staff recommends accepting the 2023 On-Call Sewer Replacement Project C1702 and authorizing the Public Works Director to issue and record a Notice of Completion.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution accepting the 2023 On-Call Sewer Replacement Project C1702 and authorizing the Public Works Director to issue and record a Notice of Completion; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS ACCEPTING THE 2023 ON-CALL SEWER REPLACEMENT PROJECT C1702 AND

AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ISSUE AND RECORD A NOTICE OF COMPLETION.

WHEREAS, the On-Call Sewer Replacement Project (“Project”) addresses emergency repairs needed outside of the basin scheduled in the Annual Sewer Rehabilitation Project; and WHEREAS, contractors are retained to perform repairs on an as-needed basis through an on-call sewer agreement; and
WHEREAS, staff advertised on February 28, 2023, held a bid opening on March 21, 2023, and received four bids; and
WHEREAS, the City Council awarded the Project to C2R Engineering, Inc. at its meeting on May 22, 2023; and
WHEREAS, the Project began on July 26, 2023, and was completed on May 24, 2024, in accordance with the approved Project specifications; and WHEREAS, staff recommends accepting the 2023 On-Call Sewer Replacement Project C1702 and authorizing the Public Works Director to issue and record a Notice of Completion.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby accepts the 2023 On-Call Sewer Replacement Project C1702 and authorizes the Public Works Director to issue and record a Notice of Completion.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Awarding the Highlands Park Path Project C1811; Authorizing the City Manager to Execute an Agreement with GradeTech, Inc. in the Amount of $665,299.60; and Authorizing the Expenditure of a 20% Contingency in the Amount of $133,059.92.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution awarding the Highlands Park Path Project C1811 (“Project”), authorizing the City Manager to execute an agreement with GradeTech, Inc. in the amount of $665,299.60, and authorizing the expenditure of a 20% contingency in the amount of $133,059.92.

FISCAL IMPLICATIONS:

There are no fiscal impacts and no additional funding is needed at this time.

Funding for the Project comes from C1811, which has an available budget of approximately $1,002,500 in Fiscal Year (FY) 2024-25. There is sufficient budget to award and complete the Project with contingency.

BACKGROUND:

The asphalt path (“Path”) that connects lower Highlands Park to Coronado Street has been closed indefinitely due to pedestrian safety concerns caused by slope erosion and drainage issues.

The condition of the Path is a liability for the City due to the many cracks, potholes, and root intrusions that may cause trip and fall injuries to the public if not addressed.

The Project will improve pedestrian safety by repairing potholes, removing trees and roots that pose fire hazards, and regrading and repaving the Path. The Project will also install a retaining wall along the edge of the Path, which will improve drainage and advance the City’s open space fire mitigation program.

Staff retained Bellecci & Associates, Inc. (“Consultant”) to provide engineering services and prepare the construction documents. Staff and the Consultant collaborated during the preparation of construction documents to ensure the improvements would not result in any negative impacts.

ANALYSIS:

On August 13, 2024, the City advertised for bids for construction of the Project and bids were opened on September 3, 2024. Bids for the Project were received with the following results:

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Contractor Bid Amount
Engineer’s Estimate $ 807,840.00
GradeTech, Inc. $ 665,299.60
Silicon Valley Paving, Inc. $ 916,370.00
S&H Construction, Inc. $ 968,600.00
Brannon Corporation $ 981,219.00
Michael Glynn Construction Services, Inc $1,106,943.92
Granite Rock Company $1,216,620.00
Redgwick Construction Co. $1,460,670.00
Interstate Grading & Paving, Inc. $1,964,115.00
The lowest responsible and responsive bid for the Project was submitted by GradeTech, Inc. in the amount of $665,299.60.

After bid evaluations, staff recommends awarding the contract to the lowest responsible and responsive bidder identified above and authorizing the expenditure of a 20% contingency.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution awarding the Highlands Park Path Project C1811; authorizing the City Manager to execute an agreement with GradeTech, Inc. in the amount of $665,299.60; and authorizing the expenditure of a 20% contingency in the amount of $133,059.92; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AWARDING THE HIGHLANDS PARK PATH PROJECT C1811; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GRADETECH, INC. IN THE AMOUNT OF $665,299.60; AND AUTHORIZING THE EXPENDITURE OF A 20% CONTINGENCY IN THE AMOUNT OF $133,059.92.

WHEREAS, the asphalt path (“Path”) that connects lower Highlands Park to Coronado Street has been closed indefinitely due to pedestrian safety concerns caused by slope erosion and drainage issues; and
WHEREAS, the condition of the Path is a liability for the City due to the many cracks, potholes, and root intrusions that may cause trip and fall injuries to the public if not addressed; and
WHEREAS, the Highlands Park Path Project C1811 (“Project”) will improve pedestrian safety by repairing potholes, removing trees and roots that pose fire hazards, and regrading and repaving the Path; and
WHEREAS, the Project will also install a retaining wall along the edge of the Path, which will improve drainage and advance the City’s open space fire mitigation program; and WHEREAS, staff retained Bellecci & Associates, Inc. to provide engineering services and prepare the construction documents; and
WHEREAS, on August 13, 2024, the City advertised for bids for construction of the Project and bids were opened on September 3, 2024; and
WHEREAS, the lowest responsible and responsive bid for the Project was submitted by GradeTech, Inc. in the amount of $665,299.60.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby awards the Highlands Park Path Project C1811; authorizes the city Manager to execute an agreement with GradeTech, Inc. in the amount of $665,299.60; and authorizes the expenditure of a 20% contingency in the amount of $133,059.92.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:

AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Awarding the 2024 Citywide Sidewalk Repair Project C9465; Authorizing the City Manager to Execute an Agreement with Villalobos & Associates, Inc. in the Amount of $164,000; and Authorizing the Expenditure of a Contingency in the Amount of $32,800.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution awarding the 2024 Citywide Sidewalk Repair Project C9465 (“Project”); authorizing the City Manager to execute an agreement with Villalobos & Associates, Inc. in the amount of $164,000; and authorizing the expenditure of a contingency in the amount of $32,800.

FISCAL IMPLICATIONS:

There are no fiscal impacts and no additional funding is needed at this time.

Funding for the Project comes from C9465, which has an available budget of approximately $660,000 in Fiscal Year (FY) 2024-25. There is sufficient budget to award and complete the Project with contingency.

BACKGROUND:

The Sidewalk Maintenance Program (“Program”) is administered by the City to eliminate tripping hazards and offsets within a pedestrian’s path of travel along the sidewalk area of a property owner’s frontage.

The City’s Municipal Code Section 12.04 and Chapter 22 of the California Streets and Highways Code assign responsibility for the maintenance and repair of the sidewalk adjacent to a property’s frontage to the property owner. To defray the financial burden of sidewalk repair, the City implemented the Program to split the cost of repairs evenly between the City and the property owner.

Staff finds efficiency by grouping together properties in need of similar repairs and bidding the work out to a single qualified contractor. This helps ensure competitive pricing and greater compliance with state and City codes. Participating property owners do not have to apply for or pay the administrative costs of permits; the City absorbs administrative costs as a courtesy to the property owner.

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ANALYSIS:

On October 3, 2023, the City opened bids for construction and all bids were rejected as the lowest apparent bidder was “non-responsive” while the remaining bids exceeded the available budget.

On August 16, 2024, the City readvertised for bids for construction of the Project and bids were opened on September 3, 2024. Bids for the Project were received with the following results:

Contractor Bid Amount
Engineer’s Estimate $ 500,000.00
Villalobos & Associates Inc $ 164,000.00
Bianchi Concrete $ 191,500.00
J.J.R. Construction, Inc. $ 373,437.50
Golden Bay Construction, Inc. $ 459,450.00
FBD Vanguard Construction, Inc. $ 411,950.00
The lowest responsible and responsive bid for the Project was submitted by Villalobos & Associates, Inc. in the amount of $164,000.

After bid evaluations, staff recommends awarding the contract to the lowest responsible and responsive bidder identified above and authorizing the expenditure of a 20% contingency.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution awarding the 2024 Citywide Sidewalk Repair Project C9465; and authorizing the City Manager to execute an agreement with Villalobos & Associates, Inc. in the amount of $164,000 and authorizing the expenditure of a contingency in the amount of $32,800; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS AWARDING THE 2024 CITYWIDE SIDEWALK REPAIR PROJECT C9465; AUTHORIZING

THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH VILLALOBOS & ASSOCIATES, INC. IN THE AMOUNT OF $164,000; AND AUTHORIZING THE EXPENDITURE OF A CONTINGENCY IN THE AMOUNT OF $32,800.

WHEREAS, the Sidewalk Maintenance Program (“Program”) is administered by the City to eliminate tripping hazards and offsets within a pedestrian’s path of travel along the sidewalk area of a property owner’s frontage; and
WHEREAS, the City’s Municipal Code Section 12.04 and Chapter 22 of the California Streets and Highways Code assign responsibility for the maintenance and repair of the sidewalk adjacent to a property’s frontage to the property owner; and WHEREAS, to defray the financial burden of sidewalk repair, the City implemented the Program through which the cost of repairs is shared evenly between the City and the property owner; and
WHEREAS, on October 3, 2023, the City opened bids for construction and all bids were rejected as the lowest apparent bidder was “non-responsive” while the remaining bids exceeded the available budget; and
WHEREAS, on August 16, 2024, the City readvertised for bids for construction of the Project and bids were opened on September 3, 2024; and
WHEREAS, the lowest responsible and responsive bid for the Project was submitted by Villalobos & Associates, Inc. in the amount of $164,000.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby awards the 2024 Citywide Sidewalk Repair Project C9465; authorizes the City Manager to execute an agreement with Villalobos & Associates, Inc. in the amount of $164,000; and authorizes the expenditure of a contingency in the amount of $32,800.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:

AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Extend a Professional Services Agreement with Burke, Williams & Sorensen LLP for On-Call Legal Services for One Year in the Amount of $300,000, Which Includes Ratifying a Payment of Approximately $100,000 for Work Already Completed.

RECOMMENDATION:

Staff recommends the City Council adopt a Resolution authorizing the City Manager to extend a professional services agreement with Burke, Williams & Sorensen for on-call legal services for one year in the amount of $300,000, which includes ratifying a payment of approximately $100,000 for work already completed.

FISCAL IMPLICATIONS:

There is no fiscal impact and no additional appropriation is needed at this time.

This agreement does not impose new fiscal obligations on the City of San Carlos, as these costs have already been budgeted. The purpose of this action is to extend the current contract with Burke, Williams & Sorensen for an additional year, on an as-needed basis. The contract does not include a retainer or guarantee of work. Services will be requested through proposals, with selection based on cost, timeliness, and approach.

BACKGROUND:

On December 14, 2022, the City entered into a professional services agreement with Burke, Williams & Sorensen for on-call legal services related to economic development and housing. The agreement expires on October 31, 2024. Due to the large amount of development review over the past two years, the total contracted amount of $200,000 was exceeded by approximately $100,000. Approximately 93% of the $300,000 spent in the last two years is attributable to key development projects. This current request is for $200,000 for one additional year.

ANALYSIS:

The City is evaluating several projects requiring specialized legal services, including eminent domain proceedings, disposition and development agreements, and below-market rate housing transactions. As projects like the Alexandria development and other property acquisitions progress, these specialized legal services are increasingly necessary. Burke, Williams & Sorensen has been providing these services on an on-call basis, enabling staff to advance projects efficiently and effectively. The agreement with Burke, Williams & Sorensen originally included a limit of $200,000 for two years, with most costs reimbursed by developers. An

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extension of the agreement term will allow continued support, and the increase to $200,000 for this year will assist with any unanticipated expenses.

A portion of this request is to ratify payments totaling approximately $100,000 for work that has already been completed. Therefore, the total request is for $300,000.

Special counsel will work under the direction of, or in consultation with, the City Attorney.

A request for proposals (RFP) will be issued in the coming year for future on-call legal services.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to extend a professional services agreement with Burke, Williams & Sorensen LLP for on-call legal services for one year in the amount of $300,000 which includes ratifying a payment of approximately $100,000 for work already completed; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. 2022 Original Agreement with Burke, Williams & Sorensen, LLP

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXTEND A PROFESSIONAL SERVICES

AGREEMENT WITH BURKE, WILLIAMS & SORENSEN LLP FOR ON-CALL LEGAL SERVICES FOR ONE YEAR IN THE AMOUNT OF $300,000, WHICH INCLUDES RATIFYING A PAYMENT OF APPROXIMATELY $100,000 FOR WORK ALREADY COMPLETED.

WHEREAS, many of the projects the City is currently evaluating require specialized legal services, such as disposition and development agreements, eminent domain proceedings, and below market rate housing transactions and agreements; and WHEREAS, in the past, outside legal counsel has been used to provide these specialized services; and
WHEREAS, as projects related to economic development and housing move forward, such as the Alexandria Project, the acquisition of other property for economic development or housing purposes, and review of development agreements, these specialized legal services are increasingly needed; and
WHEREAS, in 2022 the City released a request for proposals (RFP) soliciting firms to provide on-call specialized legal services on economic development and housing matters; and WHEREAS, in 2022, the selection committee recommended Burke, Williams & Sorensen, LLP to provide on-call specialized legal services on economic development and housing matters; and
WHEREAS, the current contract with Burke, Williams, and Sorensen, LLP allows for an additional one-year extension; and
WHEREAS, a total of $300,000 is requested, which includes the ratification of previous payments of approximately $100,000; and
WHEREAS, Burke, Williams, and Sorensen, LLP has successfully assisted the City of San Carlos in the past and has extensive knowledge and experience; and NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to extend a Professional Services Agreement with Burke, Williams & Sorensen LLP for on-call legal services for one year in the amount of $300,000 which includes ratifying a payment of approximately $100,000 for work already completed. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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Agreement for Professional Services 1 Revised 04/08/2022

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made and entered into as of __________________ by and between the City of San Carlos hereinafter called "CITY" and Burke, Williams & Sorensen, LLP hereinafter called "CONSULTANT".

RECITALS

This Agreement is entered into with reference to the following facts and circumstances:

A. That CITY desires to engage CONSULTANT to render certain professional services in the CITY;

B. That CONSULTANT is qualified to provide such services to the CITY and;

THEREFORE, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions as hereinafter set forth.

1. Services. The services to be performed by CONSULTANT under this Agreement shall include those service s set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.

Performance of the work specified in said Exhibit is hereby made an obligation of CONSULTANT under this Agreement, subject t o any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire on October 31, 2024 unless renewed for one additional year by the City Manager . (b) Notwithstanding the provisions of (a) above, CITY may terminate this Agre ement without cause by giving written notice not less than ten (10) days prior to the effective date of termination, which date shall be included in said notice. In the event of such termination, CITY shall compensate CONSULTANT for services rendered, and reimburse CONSULTANT for costs and expenses incurred, to the date of termination, calculated in accordance with the provisions of paragraph 3. In ascertaining the services actually rendered to the date of termination, consideration s hall be g iven both to c ompleted work and work in process of completion. Nothing herein contained shall be deemed a limitation upon the right of CITY to terminate this Agreement for DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836 December 14, 2022
2022-112Resolution #:
168Contract #:

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Agreement for Professional Services 2 Revised 04/08/2022 cause, or otherwise to exercise such rights or pursue such remedies as may accrue to CITY hereunder.

3. Compensation; Expenses; Payment . CITY shall compensate CONSULTANT for all services performed by CONSULTANT hereunder in an amount based upon CONSULTANT’s hourly rates during the time of the performance of said serv ices. A copy of CONSULTANT’s hourly rates for which services hereunder shall be performed are set forth in CONSULTANT’s fee schedule marked Exhibit B hereof, attached hereto and by this reference incorporated herein.

Notwithstanding the fore going, the com bined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum of Two Hundred Thousand Dollars ($200,000) unless the performance of services and/or reimbursement of costs and expenses in excess of s aid amounts have been approved in advance of performing such services or incurring such costs and expenses by CITY’s City Manager (for contracts less than $75 ,000 or authorized by City Council action for contracts $75,000 or more by motion duly made and carried).

Compensation and reimbursement of costs and expenses hereunder shall be payable upon monthly billing therefor by CONSULTANT to CITY, which billing shall include an itemized statement, briefly describing by task and labor category or cost/expense items billed.

4. Additional Services . In the event CITY desires the performance of additional services not otherwise included within the services described in Exhibit A, such services shall be authorized in advance of the performance thereof by CITY’s City Manager (for contrac ts less than $75,000 or authorized by City Council action for contracts $ 75,000 or more by motion duly made and carried ). Such amendment to this Agreement shall include a description of the services to be performed thereunder, the maxi mum compensation and reimbursement of costs and expenses payable there for, the time of performance thereof, and such other matters as the parties deem appropriate for the accomplishment of such services. Any additional services causing the total contract p rice to exceed $75,000, shall require approval by the City Council. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.

5. Records. CONSULTANT shall keep and mai ntain accurate records of all time expended and costs and expenses incurred relating to services to be performed by CONSULTANT hereunder. Said records shall be available to CITY for review and copying during regular business hours at CONSULTANT’s place of business or as otherwise agreed upon by the parties.

DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836

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Agreement for Professional Services 3 Revised 04/08/2022

6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

7. Reliance on Professional Skill of CONSULTANT. CONSULTANT represents that it h as the ne cessary prof essional skills to perform the services required and the CITY shall rely on such skills of the CONSULTANT to do and perform the work. In performing services hereunder CONSULTANT shall adhere to the standards generally prevailing for th e perform ance of expe rt consulting services similar to those to be performed by CONSULTANT hereunder. CONSULTANT acknowledges the importance to CITY of the skill, competency, ability to appropriately work with CITY staff and expertise of individual staff assigned to the proje ct, and accordingly the individuals assigned to the Project must be acceptable to CITY.

8. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by CONSULTANT pursuant to the terms of thi s Agreement, shall, upon preparation and delivery to CITY, become the property of CITY.

9. Relationship of Parties . It is understood that the relationship of CONSULTANT to the CITY is that of an independent contractor and all persons working for or under the direction of CONSULTANT are its agents or employees and not agents or employees of the CITY.

10. Schedule. CONSULTANT shall adhere to the schedule set forth in Exhibit A; provided, that CITY shall grant reasonable extensions of t ime for t he performance of such services occasioned by governmental reviews of CONSULTANT’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONSULTANT’s officers or employees.

CONSULTANT acknowledges the importance to CITY of CITY’s Project schedule and agrees to put forth its best professional efforts to perform its services under this Agreement in a manner consistent with that schedule.

11. Indemnity. CONSULTANT shall indemnify, defend, and hold harmless City, its officers, employees, agents and volunteers from and against all liability, loss, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to co mply with any of its obligations contained in this Agreement, except such loss or damage DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836

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Agreement for Professional Services 4 Revised 04/08/2022 caused by the active negligence or w illful misconduct of the City. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permi tted by the law of the State of California and will survive termination of this Agreement. Nothing herein contained shall be construed to require CONSULTANT to indemnify CITY its officers, employees, agents and volunteers against any responsibility or lia bility in contravention of Section 2782 of the California Civil Code.

12. Insurance. CONSULTANT shall acquire and maintain Workers’ Compensation, employer’s liability, commercial general liability, owned and non -owned and hired automo bile liab ility, and p rofessional liability insurance cover ing risks relating to CONSULTANT’s services to be performed hereunder in form subject to the approval of the City Attorney and/or CITY’s Risk Manager. The minimum amounts of coverage corresponding t o the afo resaid categ ories of insurance per insurable event, shall be as follows:

Insurance Category Minimum Limits

Workers’ Compensation statutory minimum

Employer’s Liability $1,000,000 per accident for bodily injury or disease. CONSULTANT shall sub mit
to Ci ty a Waiver of Subrogation
endorsement in favor of City, its officers,
agents, employees, and volunteers.

Commercial General Liability $1,000,000 per occurrence for bodily injury, personal injury, and property
damage, including w ithout limitation ,
blanket contractual liability and
coverage for explosion, collapse and
underground property damage hazards.

If a general aggregate limit applies,
either the general aggregate limit shall
apply separately to this project/location
or the g eneral aggregate limit sha ll be
twice the required occurrence limit.

Coverage must be at least as broad as
Insurance Services Office form CG 00

01. Automobile Liability $1,000,000 per accident for bodily injury and property damage (coverage
required to th e extent applicab le to
DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836

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Agreement for Professional Services 5 Revised 04/08/2022 CONSULTANT’s vehicle usage in
performing services hereunder)

1Professional Liability $1,000,000 per claim and if a general aggregate limit applies, general
aggregate limit shall be twice the
required occurrence limit.

Concurrently with the executi on of thi s Agreement, CONSULTANT shall furnish CITY with certificates and copies of information or declaration pages of the insurance required hereunder and, with respect to evidence of commercial general liability and automobile liability insurance coverage, original endorsements:

(a) Precluding cancellation or reduction in per occurrence limits before the expiration of thirty (30) days (10 days for nonpayment) after City shall have received written notification of cancellation in coverage or reduction in per occurrence limits by first class mail;

(b) CONSULTANT’s general liability policies shall be primary and non - contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and a gents sha ll be additional insured under such policies. An endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37, is also required.

Claims Made Policies
If any of the required policies provide claims-made coverage:

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non -renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage
Consultant shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates

1 Note: Professional liability insurance coverage is not required i f the con tractor/vendor/consultant is not providing a service regulated by the state. (Examples of se rvice providers regulated by the state are insurance agents, professional engineers, doctors, certified public accountants, lawyers, etc.) Please check a nd initia l the following if professional liability is NOT required for this agreement.  Recommended ______ [Project Manager]  Approved _______[Risk Manager] DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836

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Agreement for Professional Services 6 Revised 04/08/2022 and endor sements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The CITY reserves the right to require c omplete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Waiver of Subrogation
Consultant hereby grants to CITY a waiver of any right to subrogation which any insurer of said Cons ultant may acquir e against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Special Risks or Circumstances
CITY reserves the right to modify these requirements, including limits, based on the nature o f the ris k, prior experience, insurer, coverage, or other special circumstances.

Coverage
It is a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and /or limit s shall be made available to the Additional Insured and shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater.

Primary and Non-Contributory Coverage
The Additional Insured coverage under the Consultant’s policy shall be “primary and non-contributory” as will not seek contribution from the CITY insurance or self-insurance and shall be at least as broad as C G 20 01 04

12. Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that su ch coverage shall also app ly on a primary and noncontributory basis for the benefit of CITY before the CITY insurance or self -insurance shall be called upon to protect it as a named insured.

DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836

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Agreement for Professional Services 7 Revised 04/08/2022

13. Workers’ Compensation. CONSULTANT acknowledges and c ertifies awareness of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self -insurance in accordance with the provisions of that Code, and CONS ULTANT certifies and agree s to compliance with such provisions before commencing the performance of the work of this agreement.

14. Subcontractors (If applicable). CONSULTANT agrees to include with all subcontractors in their subcontracts the same requi rements and provisions of this agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the Subcontractors’ work. Subcontractors hired by CONSULTANT agree to be bound to CONSULTANT and CITY in the same manner a nd to the same ex tent as CONSULTANT is bound to CITY under the Contract documents.

Subcontract shall agree to include these same provisions in any agreement with a sub -subcontractor. CONSULTANT shall require all subcontractors to provide a valid certific ate of insurance and the r equired endorsements included in the agreement prior to commencement of any work and will provide proof of compliance to the CITY.

Subcontractor shall agree to be bound to CONSULTANT and CITY in the same manner and to the same e xtent as CONSUTLANT is bound to CITY under the Contract Documents. Subcontractor shall further agree to include the same requirements and provisions of this agreement, including the indemnity and Insurance requirements, with a Sub -subcontractor to the ext ent they apply to the scop e of the Sub -subcontractors’ work. A copy of the CITY Contract Document Indemnity and Insurance provisions shall be furnished to the subcontractor upon request.

15. Non-Discrimination. The CONSULTANT hereby assures that it wi ll comply with Subchapter VI of the Civil Rights Act of 1964, 42 USC Section 2000 (e)(17), to the end that CONSULTANT will not exclude any person from participation in, be denied the benefits of, or be otherwise subject to discrimination from any project, program, or activ ity suppo rted by this Agreement, based on the grounds of race, color, national origin, sex, disability, age, or religion,. CONSULTANT shall comply with its EEO Certification (Form PW -7). In addition, CONSUTLANT will not discriminate against any employee o r applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT will take affirmative action to insure that applicants are employed and the employees are treated during employment without regard to thei r race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of c ompensation, and selection for training, including DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836

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Agreement for Professional Services 8 Revised 04/08/2022 apprenticeship. The CONSULTANT shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101 -336) which prohibits discrimination on the basis of disability by pub lic entit ies. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.

15. Notice. All noti ces required by t his Agreement shall be given to the CITY and CONSULTANT in writing, by first class mail, postage prepaid, addressed as follows:

CITY: City of San Carlos
600 Elm Street
San Carlos, CA 94070
Attention: Cristian Padilla
Economic Development Coordinator

CONSULTANT: Burke, Williams & Sorensen, LLP
1 California Street, Suite 3050
San Francisco, CA 94111
(415) 655-8100
Attn: Anna Shimko, Partner

16. Non-Assignment. This Agreement is not assignable either in whole or in part.

17. Amendments. This A greement may be amended or modified only by written agreement signed by both parties.

18. Business Registration. VENDOR agrees to comply with Chapter 5.04 of the Municipal Code and pay all fees required to be paid.

19. Validity. The invalidity in whole or in pa rt of any provision of thi s Agreement shall not void or affect the validity of any other provision of this Agreement.

20. Governing Law . This Agreement shall be governed by the laws of the State of California and any suit or action initiated by either party shall be brought in th e County of San Mateo, California. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836

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Agreement for Professional Services 9 Revised 04/08/2022

21. Mediation. Should any dispute arise out of this Agreem ent, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeti ng in mediation and making a good faith attempt to r each a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes o f the settlement and each party shall bear its own l egal costs. If a party refuses or fails to participate in mediation in good faith prior to filing a lawsuit, then that party shall be barred from recovery of attorneys fees and costs of suit.

22. Conflict of Interest. CONSULTANT may serve other clients, but none who are active within the City of San Carlos or who conduct business that would place CONSULTANT in a "conflict of interest" as that term is defined in State law.

23. Entire Agreement . Each party acknowledges that this agreement, the exhibits hereto, and the documents incorporated by reference herein constitute the complete agreement and exclusive statement of the terms and conditions between the parties, wh ich super cedes and merges all prior proposals, understandings and all other agreements, verbal and written, between the parties relating to the subject matter of this agreement. This agreement may not be modified or altered except by written instrument duly executed by both parties.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF SAN CARLOS:

Dated: _______________ ______________________________ Jeff Maltbie, City Manager

ATTEST:

Dated: _______________ ______________________________ Crystal Mui, City Clerk

DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836 December 14, 2022
December 14, 2022

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Agreement for Professional Services 10 Revised 04/08/2022 APPROVED AS TO FORM:

Dated: _______________ ______________________________ Gregory J. Rubens, City Attorney

CONSULTANT/CONTRACTOR/VENDOR:

I acknowledge that I have full authority to execute this agreement on behalf of the Consultant/Contractor/Vendor, and have read, understand, and agree to comply with the provisions of this Agreement, including the Insurance and indemnity requirements set forth herein.

Dated: _______________ ______________________________

Anna C. Shimko
Partner
Burke, Williams & Sorensen, LLP
DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836 December 7, 2022
December 8, 2022

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Agreement for Professional Services 9 Revised 03/14/2019

EXHIBIT A

SCOPE OF WORK AND SCHEDULE

CONSULTING SERVICES NEEDED
On-call specialized legal services on economic development and housing matters. The City is interested in entering into contracts with several qualified firms to utilize, on an as-needed basis, based on expertise, availability and cost. Potential scope of services may include, but is not limited to:

Real Estate
Consultant's services will include providing assistance with real property transactions concerning disposition and/or development of City lands, including evaluation and advice regarding deal structure and terms, the negotiation and preparation of Development Agreements, Disposition and Development Agreements, Purchase and Sale Agreements, and Ground Leases, and related services as requested by the City.

Affordable Housing
Consultant's services will include the review and drafting of affordable housing agreements, including developer agreements, resale restriction agreements, regulatory agreements, loan and financing documents and related documents; the provision of advice regarding compliance with state and federal law and regulations; review and drafting of updates to City housing policies and ordinances; the review and negotiation of lender and investor documents, assistance with escrow and closing, general assistance to Economic and Community Development Department staff, and related services as requested by the City.

Eminent Domain
Consultant's services will include provision of advice and representation of the City in connection with potential eminent domain actions as requested by the City.

DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836

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Agreement for Professional Services 9 Revised 03/14/2019

EXHIBIT B

CONSULTANT'S FEE SCHEDULE
Hourly Rates
Adjustments
The rates for legal services quoted in this proposal will remain in effect for the first year of the contract, until January, 2024. At that point and annually thereafter, rates would be adjusted based upon the CPI for the San Francisco Bay Area.

DocuSign Envelope ID: 6EF6C6E6-4DC8-4135-9084-AB961C503836

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Extend a Professional Services Agreement with RSG for On-Call Economic Advisory Services for One Year in the Amount of $320,000, which includes Ratifying a Payment of Approximately $120,000 for Work Already Completed.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to amend a professional services agreement with RSG for on-call economic advisory services for one year in the amount of $320,000, which includes ratifying a payment of approximately $120,000 for work already completed.

FISCAL IMPLICATIONS:

There is no fiscal impact and no additional appropriation is needed at this time.

This agreement does not impose new fiscal obligations on the City of San Carlos, as these costs have been budgeted. The purpose of this action is to amend the total allocated amount for this agreement. The agreement does not include a retainer or guarantee of work. Services will be requested through proposals, with selection based on cost, timeliness, and approach.

BACKGROUND:

On August 24, 2022, the City entered into a professional services agreement with RSG for on- call economic development and housing consulting services. The agreement expires on June 30, 2025. Due to the large amount of development review over the past two years, the total contracted amount of $200,000 was exceeded by approximately $120,000. Of the $320,000 spent in the last two years, approximately 71% was attributed to key development projects as a pass-through expense.

ANALYSIS:

The City is evaluating several projects requiring specialized economic development and housing consulting services, including community benefit negotiations, below-market rate housing transactions, etc. As projects like the Alexandria development and other property acquisitions progress, these specialized consulting services are increasingly necessary. RSG has been providing these services on an on-call basis, enabling staff to advance projects efficiently and

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effectively. The contract originally included a limit of $200,000, with most costs reimbursed by developers. The extension will allow continued support under the same terms.

A request for proposals (RFP) will be issued in the coming year for future on-call economic development and housing consulting services.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to amend a professional services agreement with RSG for on-call economic advisory services in the amount of $320,000, which includes ratifying a payment of approximately $120,000 for work already completed; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. 2024 Addendum with RSG

3. 2022 Original Agreement with RSG

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO AMEND A PROFESSIONAL SERVICES

AGREEMENET WITH RSG FOR ON-CALL ECONOMIC DEVELOPMENT & HOUSING CONSULTING SERVICES IN THE AMOUNT OF $320,000, WHICH INCLUDES RATIFYING A PAYMENT OF APPROXIMATELY $120,000 FOR WORK ALREADY COMPLETED.

WHEREAS, many of the projects the City is currently undertaking require specialized Economic Development & Housing consulting services, such as community benefits negotiations and below market rate housing transactions; and
WHEREAS, in the past, outside consulting firms have been used to provide these specialized services; and
WHEREAS, as projects related to economic development and housing move forward, such as the Alexandria Project, Key Development Projects, the acquisition of other property for economic development or housing purposes, and participation in community benefits negotiations services are increasingly needed; and
WHEREAS, in 2022 the City released a Request for Proposals (RFP) soliciting firms to provide on-call economic development and housing consulting services; and WHEREAS, in 2022, the selection committee recommended RSG be contracted with to provide on-call economic development and housing consulting services; and WHEREAS, on June 25, 2024 the contract with RSG was extended until June 30, 2025 date; and
WHEREAS, a total of $320,000 is requested which includes the ratification of previous payments of approximately $120,000; and
WHEREAS, RSG has successfully assisted the City of San Carlos in the past and has extensive knowledge and experience.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby a authorizes the City Manager to extend a Professional Services Agreement with RSG for on-call economic advisory services for one year in the amount of $320,000, which includes ratifying a payment of approximately $120,000 for work already completed. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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Addendum to Agreement For Professional Services 1 Revised: June 2020

ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES
Dated:

Jeff Maltbie, City Manager
ATTEST:

Dated:

I acknowledge that I have full authority to execute this addendum on behalf of the Consultant, and have read, understand, and agree to comply with the provisions of this Addendum, including the Insurance and indemnity requirements set forth herein.

Dated:
&U\VWDO0XL, City &OHUN
*UHJ5XEHQV, City $WWRUQH\
A33529('$672)250:
&2168/7$17:

THIS ADDENDUM TO THE AGREEMENT FOR PROFESSIONAL SERVICES is made to the Agreement for Professional Services dated by and between the CITY OF SAN CARLOS, hereinafterreferred to as “CITY”, and , hereinafter referred to as “CONSULTANT” and shall accept the attached amended Exhibit A.

In all other respects the terms and conditions in the contract dated Vhall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the date first written by their respective officers duly authorized in that behalf.
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08/24/2022
RSG, Inc.
08/24/2022
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Addendum to Agreement For Professional Services 2 Revised: June 2020 Exhibit A – Scope of Work
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Agreement for Professional Services 1 Revised 04/08/2022

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made and entered into as of __________________ by and between the City of San Carlos hereinafter called "CITY" and RSG, Inc. hereinafter called "CONSULTANT".

RECITALS

This Agreement is entered into with reference to the following facts and circumstances:

A. That CITY desires to engage CONSULTANT to render certain professional services in the CITY;

B. That CONSULTANT is qualified to provide such services to the CITY and;

THEREFORE, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions as hereinafter set forth.

1. Services. The services to be performed by CONSULTANT under this Agreement shall include those services set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.

Performance of the work specified in said Exhibit is hereby made an obligation of CONSULTANT under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire on June 30, 2024 unless renewed for one additional year by the City Manager. (b) Notwithstanding the provisions of (a) above, CITY may terminate this Agreement without cause by giving written notice not less than ten (10) days prior to the effective date of termination, which date shall be included in said notice. In the event of such termination, CITY shall compensate CONSULTANT for services rendered, and reimburse CONSULTANT for costs and expenses incurred, to the date of termination, calculated in accordance with the provisions of paragraph 3. In ascertaining the services actually rendered to the date of termination, consideration shall be given both to completed work and work in process of completion. Nothing herein contained shall be deemed a limitation upon the right of CITY to terminate this Agreement for DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D August 24, 2022
102Contract #:

Resolution #: 2022-084

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Agreement for Professional Services 2 Revised 04/08/2022 cause, or otherwise to exercise such rights or pursue such remedies as may accrue to CITY hereunder.

3. Compensation; Expenses; Payment. CITY shall compensate CONSULTANT for all services performed by CONSULTANT hereunder in an amount based upon CONSULTANT’s hourly rates during the time of the performance of said services. A copy of CONSULTANT’s hourly rates for which services hereunder shall be performed are set forth in CONSULTANT’s fee schedule marked Exhibit B hereof, attached hereto and by this reference incorporated herein.

Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum of Two Hundred Thousand Dollars ($200,000) unless the performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by CITY’s City Manager (for contracts less than $75,000 or authorized by City Council action for contracts $75,000 or more by motion duly made and carried).

4. Additional Services. In the event CITY desires the performance of additional services not otherwise included within the services described in Exhibit A, such services shall be authorized in advance of the performance thereof by CITY’s City Manager (for contracts less than $75,000 or authorized by City Council action for contracts $75,000 or more by motion duly made and carried). Such amendment to this Agreement shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor, the time of performance thereof, and such other matters as the parties deem appropriate for the accomplishment of such services. Any additional services causing the total contract price to exceed $75,000, shall require approval by the City Council. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.

5. Records. CONSULTANT shall keep and maintain accurate records of all time expended and costs and expenses incurred relating to services to be performed by CONSULTANT hereunder. Said records shall be available to CITY for review and copying during regular business hours at CONSULTANT’s place of business or as otherwise agreed upon by the parties.

DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D

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Agreement for Professional Services 3 Revised 04/08/2022

6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

7. Reliance on Professional Skill of CONSULTANT. CONSULTANT represents that it has the necessary professional skills to perform the services required and the CITY shall rely on such skills of the CONSULTANT to do and perform the work. In performing services hereunder CONSULTANT shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by CONSULTANT hereunder. CONSULTANT acknowledges the importance to CITY of the skill, competency, ability to appropriately work with CITY staff and expertise of individual staff assigned to the project, and accordingly the individuals assigned to the Project must be acceptable to CITY.

8. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by CONSULTANT pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY, become the property of CITY.

9. Relationship of Parties. It is understood that the relationship of CONSULTANT to the CITY is that of an independent contractor and all persons working for or under the direction of CONSULTANT are its agents or employees and not agents or employees of the CITY.

10. Schedule. CONSULTANT shall adhere to the schedule set forth in Exhibit A; provided, that CITY shall grant reasonable extensions of time for the performance of such services occasioned by governmental reviews of CONSULTANT’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONSULTANT’s officers or employees.

11. Indemnity. CONSULTANT shall indemnify, defend, and hold harmless City, its officers, employees, agents and volunteers from and against all liability, loss, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D

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Agreement for Professional Services 4 Revised 04/08/2022 caused by the active negligence or willful misconduct of the City. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Nothing herein contained shall be construed to require CONSULTANT to indemnify CITY its officers, employees, agents and volunteers against any responsibility or liability in contravention of Section 2782 of the California Civil Code.

12. Insurance. CONSULTANT shall acquire and maintain Workers’ Compensation, employer’s liability, commercial general liability, owned and non-owned and hired automobile liability, and professional liability insurance covering risks relating to CONSULTANT’s services to be performed hereunder in form subject to the approval of the City Attorney and/or CITY’s Risk Manager. The minimum amounts of coverage corresponding to the aforesaid categories of insurance per insurable event, shall be as follows:

Insurance Category Minimum Limits

Workers’ Compensation statutory minimum

Employer’s Liability $1,000,000 per accident for bodily injury or disease. CONSULTANT shall submit
to City a Waiver of Subrogation
endorsement in favor of City, its officers,
agents, employees, and volunteers.

Commercial General Liability $1,000,000 per occurrence for bodily injury, personal injury, and property
damage, including without limitation,
blanket contractual liability and
coverage for explosion, collapse and
underground property damage hazards.

If a general aggregate limit applies,
either the general aggregate limit shall
apply separately to this project/location
or the general aggregate limit shall be
twice the required occurrence limit.

Coverage must be at least as broad as
Insurance Services Office form CG 00

01. Automobile Liability $1,000,000 per accident for bodily injury and property damage (coverage
required to the extent applicable to
DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D

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Agreement for Professional Services 5 Revised 04/08/2022 CONSULTANT’s vehicle usage in
performing services hereunder)

1Professional Liability $1,000,000 per claim and if a general aggregate limit applies, general
aggregate limit shall be twice the
required occurrence limit.

Concurrently with the execution of this Agreement, CONSULTANT shall furnish CITY with certificates and copies of information or declaration pages of the insurance required hereunder and, with respect to evidence of commercial general liability and automobile liability insurance coverage, original endorsements:

(b) CONSULTANT’s general liability policies shall be primary and non- contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insured under such policies. An endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37, is also required.

Claims Made Policies
If any of the required policies provide claims-made coverage:

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage
Consultant shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates

1 Note: Professional liability insurance coverage is not required if the contractor/vendor/consultant is not providing a service regulated by the state. (Examples of service providers regulated by the state are insurance agents, professional engineers, doctors, certified public accountants, lawyers, etc.) Please check and initial the following if professional liability is NOT required for this agreement.  Recommended ______ [Project Manager]  Approved _______[Risk Manager] DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D

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Agreement for Professional Services 6 Revised 04/08/2022 and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Waiver of Subrogation
Consultant hereby grants to CITY a waiver of any right to subrogation which any insurer of said Consultant may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Special Risks or Circumstances
CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Coverage
It is a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater.

12. Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY before the CITY insurance or self-insurance shall be called upon to protect it as a named insured.

DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D

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Agreement for Professional Services 7 Revised 04/08/2022

13. Workers’ Compensation. CONSULTANT acknowledges and certifies awareness of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and CONSULTANT certifies and agrees to compliance with such provisions before commencing the performance of the work of this agreement.

14. Subcontractors (If applicable). CONSULTANT agrees to include with all subcontractors in their subcontracts the same requirements and provisions of this agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the Subcontractors’ work. Subcontractors hired by CONSULTANT agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Contract documents.

Subcontract shall agree to include these same provisions in any agreement with a sub-subcontractor. CONSULTANT shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to commencement of any work and will provide proof of compliance to the CITY.

Subcontractor shall agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSUTLANT is bound to CITY under the Contract Documents. Subcontractor shall further agree to include the same requirements and provisions of this agreement, including the indemnity and Insurance requirements, with a Sub-subcontractor to the extent they apply to the scope of the Sub-subcontractors’ work. A copy of the CITY Contract Document Indemnity and Insurance provisions shall be furnished to the subcontractor upon request.

15. Non-Discrimination. The CONSULTANT hereby assures that it will comply with Subchapter VI of the Civil Rights Act of 1964, 42 USC Section 2000 (e)(17), to the end that CONSULTANT will not exclude any person from participation in, be denied the benefits of, or be otherwise subject to discrimination from any project, program, or activity supported by this Agreement, based on the grounds of race, color, national origin, sex, disability, age, or religion,. CONSULTANT shall comply with its EEO Certification (Form PW-7). In addition, CONSUTLANT will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT will take affirmative action to insure that applicants are employed and the employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D

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Agreement for Professional Services 8 Revised 04/08/2022 apprenticeship. The CONSULTANT shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101-336) which prohibits discrimination on the basis of disability by public entities. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.

15. Notice. All notices required by this Agreement shall be given to the CITY and CONSULTANT in writing, by first class mail, postage prepaid, addressed as follows:

CITY: City of San Carlos
600 Elm Street
San Carlos, CA 94070
Attention: Cristian Padilla
Economic Development Coordinator

CONSULTANT: RSG, Inc.
17872 Gillette Ave Suite 350
Irvine, CA 92614
(714) 316-2120
Attn: James Simon, Principal

16. Non-Assignment. This Agreement is not assignable either in whole or in part.

17. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.

18. Business Registration. VENDOR agrees to comply with Chapter 5.04 of the Municipal Code and pay all fees required to be paid.

19. Validity. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

20. Governing Law. This Agreement shall be governed by the laws of the State of California and any suit or action initiated by either party shall be brought in the County of San Mateo, California. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D

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Agreement for Professional Services 9 Revised 04/08/2022

21. Mediation. Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs. If a party refuses or fails to participate in mediation in good faith prior to filing a lawsuit, then that party shall be barred from recovery of attorneys fees and costs of suit.

23. Entire Agreement. Each party acknowledges that this agreement, the exhibits hereto, and the documents incorporated by reference herein constitute the complete agreement and exclusive statement of the terms and conditions between the parties, which supercedes and merges all prior proposals, understandings and all other agreements, verbal and written, between the parties relating to the subject matter of this agreement. This agreement may not be modified or altered except by written instrument duly executed by both parties.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF SAN CARLOS:

Dated: _______________ ______________________________ Jeff Maltbie, City Manager

ATTEST:

Dated: _______________ ______________________________ Crystal Mui, City Clerk

DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D August 24, 2022
August 24, 2022

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Agreement for Professional Services 10 Revised 04/08/2022 APPROVED AS TO FORM:

Dated: _______________ ______________________________ Gregory J. Rubens, City Attorney

CONSULTANT/CONTRACTOR/VENDOR:

Dated: _______________ ______________________________

James C. Simon
President
RSG, Inc.

DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D August 15, 2022
August 15, 2022

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CITY OF SAN CARLOS Request for Qualifications
EXHIBIT A: SCOPE OF WORK
The City of San Carlos is seeking proposals from qualified firms or individuals to provide on-call Economic Development and Housing Consulting Services. The City is interested in entering into contracts with several qualified firms to utilize, on an as-needed basis, based on expertise, availability and cost. Potential scope of services may include, but is not limited to:

Economic Development
 Project-specific strategic advice and analysis for real estate assembly and development projects such those in the El Camino Real corridor and other potential opportunity sites.  Advise the City on strategic property selection and negotiations.  Provide real estate market data and analysis.
 Prepare fiscal impact analyses.
 Identify current and future funding sources and tools for economic development.

Redevelopment Agency Dissolution
 Monitor and advise the City on enacted and future legislation.  Assist in compliance and preparing reports for Successor Agency, Oversight Board, and Department of Finance.

Housing
 Assist in the management of housing assets retained by the City as successor to the RDA’s Low and Moderate Income Housing Fund.
 Provide strategic advice, negotiation assistance and analysis for proposed low-income tax credit and senior affordable housing developments.
 Assist in compliance with state housing obligation requirements.  Monitor state and federal legislation regarding housing.  Identify potential funding opportunities for housing.

DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D

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26 EXHIBIT B: CONSULTANT'S FEE SCHEDULE
Billing Rates are as follows:

Principal / Director $ 275
Senior Associate $ 200
Associate $ 185
Senior Analyst $ 150
Analyst $ 135
Research Assistant $ 125
Technician $ 100
Clerical $ 60
RSG does not charge clients for travel or mileage (except direct costs related to field work/surveys), parking, standard telephone/fax expenses, general postage, or incidental copies. However, we do charge for messenger services, overnight shipping/express mail costs and teleconferencing services. We also charge for copies of reports, documents, notices, and support material more than five (5) copies. These costs are charged back at the actual expense plus a 10% surcharge.

RSG issues monthly invoices payable upon receipt, unless otherwise agreed upon in advance.

Invoices identify tasks completed to date, hours expended and the hourly rate.

DocuSign Envelope ID: B382F485-7441-4A30-A280-4750DB7E931D

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Extending the Temporary Downtown Parklet Program and Corresponding Encroachment Permits to September 15, 2025.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution extending the Temporary Downtown Parklet Program and corresponding encroachment permits to September 15, 2025.

FISCAL IMPLICATIONS:

There are no fiscal implications and no additional appropriation is needed at this time. Existing operational costs are included in the Fiscal Year 2024- 25 Adopted Budget.

BACKGROUND:

In response to the COVID-19 pandemic and the governor’s emergency order, the City Council authorized the temporary closure of portions of Laurel Street and elimination of certain parking spaces to accommodate outdoor dining. The program was last extended in August 2023 and expired on September 15, 2024.

ANALYSIS:

The temporary closure of the 700 block of Laurel Street and City Parklet Program was originally established to support restaurants and businesses and to promote safe distancing during the COVID-19 pandemic. Many businesses took advantage of this temporary closure to expand outdoor seating areas and establish parklets granted through revocable encroachment permits.

There are currently 35 active parklets in the downtown.

Since the last extension of the Temporary Downtown Parklet Program, the City Council adopted Ordinance 1605, effective January 10, 2024, establishing a pedestrian mall on the 700 block of Laurel Street.

In light of the permanent closure of the 700 block of Laurel Street, staff recommends that the City extend the Temporary Downtown Parklet Program with the understanding that the City Council will review and assess the program again in one year.

ALTERNATIVES:

The alternatives available to the City Council include:

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1. Adopt a Resolution extending the Temporary Downtown Parklet Program and corresponding encroachment permits to September 15, 2025; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

EXTENDING THE TEMPORARY DOWNTOWN PARKLET PROGRAM AND
CORRESPONDING ENCROACHMENT PERMITS TO SEPTEMBER 15, 2025.

WHEREAS, in response to the COVID-19 pandemic and the governor’s emergency order, the City Council authorized the temporary closure of portions of Laurel Street and elimination of certain parking spaces to accommodate outdoor dining; and WHEREAS, the Temporary Downtown Parklet Program was last extended in August 2023 and expired on September 15, 2024; and
WHEREAS, the temporary closure of the 700 block of Laurel and the City parklet program was originally established to support restaurants and businesses and to promote safe distancing during the COVID-19 pandemic; and
WHEREAS, many businesses took advantage of this temporary closure to expand outdoor seating areas and establish parklets granted through revocable encroachment permits; and
WHEREAS, there are currently 35 active parklets in the downtown; and WHEREAS, since the last extension of the Temporary Downtown Parklet Program, the City Council adopted Ordinance 1605, effective January 10, 2024, establishing a pedestrian mall on the 700 block of Laurel Street; and
WHEREAS, in light of the permanent closure of the 700 block of Laurel Street, the Temporary Downtown Parklet Program should be extended with the understanding that the City Council will review and assess the program again in one year.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Carlos hereby extends the Temporary Downtown Parklet Program and the corresponding encroachment permits to September 15, 2025.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:

AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Accepting the 2023 Annual Storm Drain Improvement Project (Drake Court, Brittan Avenue, & 200 Block of El Camino Real) C9531 and Authorizing the Public Works Director to Issue and Record a Notice of Completion.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution accepting the 2023 Annual Storm Drain Improvement Project (Drake Court, Brittan Avenue, & 200 block of El Camino Real) C9531 (“Project”) and authorizing the Public Works Director to issue and record a Notice of Completion.

FISCAL IMPLICATIONS:

There are no fiscal impacts and no additional funding is needed at this time.

The Project was funded out of C9531, which had a sufficient budget totaling $2,444,828. The City Council awarded the contract to JMB Construction, Inc. (“Contractor”) in the amount of $2,183,500, plus a contingency up to the Project budget. The total cost to complete the Project is $2,444,828.

BACKGROUND:

Staff annually assesses the storm drain system to identify deficiencies in the interest of preventing and resolving drainage or maintenance issues. These deficiencies include undersized and/or deteriorated storm drain mains and structures; reverse grades or not enough grade along the street to guide storm runoff to an existing storm system; minor flooding issues; and blockages in existing storm pipelines and inlets due to root infiltration or debris.

After the recent winter storms, staff evaluated deficient sites and prioritized each location according to the severity, impact to local residents and businesses, cost to benefit ratio, and determined potential repairs.

Four locations are prioritized for repairs under this Project:

1.1000 Drake Court – demolish existing riprap walls, reconstruct the existing overflow drain inlet, construct a new drain inlet with head and wing walls, install riprap on filter fabric and bollards to collect dirt and debris while preventing blockages.

2.1005 Drake Court – reconstruct existing drain inlet, replace trash rack, and install bollards to collect dirt and debris.

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3.3017 Brittan Avenue – reconstruct the natural drainage channel with concrete walls, reconstruct the drain inlet with head and wing walls, reconstruct the overflow drain inlet, install weir structures within the channel to reduce blockages, install riprap on filter fabric and bollards to collect dirt and debris.

4.200 block of El Camino Real – remove and replace an existing 24-inch storm drain main.

Staff retained Bellecci & Associates, Inc. (“Consultant”) to provide engineering services and prepare the construction documents. Staff and the Consultant worked with site-adjacent residents and businesses during the preparation of construction documents to ensure the improvements would not result in any negative impacts.

The final bid set construction documents were prepared and signed by the City Engineer on June 15, 2023. They were approved by the City Council at its meeting on June 26, 2023.

The Project was publicly advertised on June 28, 2023, and sealed bids were opened by the City Clerk on July 18, 2023. The City Council awarded the Project to the Contractor at its meeting on August 14, 2023. The Contractor began the Project on August 21, 2023.

ANALYSIS:

The Project was completed on January 24, 2024, in accordance with the approved Project specifications. Therefore, staff recommends accepting the 2023 Annual Storm Drain Improvement Project (Drake Court, Brittan Avenue, & 200 block of El Camino Real) C9531 and authorizing the Public Works Director to issue and record a Notice of Completion.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution accepting the 2023 Annual Storm Drain Improvement Project (Drake Ct, Brittan Ave, & 200 block of El Camino Real) C9531 and authorizing the Public Works Director to issue and record a Notice of Completion; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Steven Machida, Public Works Director

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Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS ACCEPTING THE 2023 ANNUAL STORM DRAIN IMPROVEMENT PROJECT (DRAKE COURT, BRITTAN AVENUE, & 200 BLOCK OF EL CAMINO REAL) C9531; AND

AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ISSUE AND RECORD A NOTICE OF COMPLETION.

WHEREAS, staff annually assesses the storm drain system to identify deficiencies in the interest of preventing and resolving drainage or maintenance issues; and WHEREAS, these deficiencies include undersized and/or deteriorated storm drain mains and structures; reverse grades or not enough grade along the street to guide storm runoff to an existing storm system; minor flooding issues; and blockages in existing storm pipelines and inlets due to root infiltration or debris; and
WHEREAS, after the recent winter storms, staff evaluated deficient sites and prioritized each location according to its severity, impact to local residents and businesses, cost to benefit ratio, and determined potential repairs; and
WHEREAS, four locations are prioritized for repairs under this 2023 Annual Storm Drain Improvements Project C9531 (“Project”): 1000 Drake Court, 1005 Drake Court, 3017 Brittan Avenue, and the 200 block of El Camino Real; and
WHEREAS, staff retained Bellecci & Associates, Inc. to provide engineering services and prepare the construction documents; and
WHEREAS, the final bid set construction documents were prepared and signed by the City Engineer on June 15, 2023, and were approved by City Council at its meeting on June 26, 2023; and
WHEREAS, on June 28, 2023, the City advertised for bids for construction of the Project and bids were opened on July 18, 2023; and
WHEREAS, the City Council awarded the Project to JMB Construction, Inc. at its meeting on August 14, 2023; and
WHEREAS, the Project began on August 21, 2023, and was completed on January 21, 2024, in accordance with the approved Project specifications; and WHEREAS, staff recommends accepting the 2023 Annual Storm Drain Improvement Project (Drake Ct, Brittan Ave, & 200 block of El Camino Real) C9531 and authorizing the Public Works Director to issue and record a Notice of Completion.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby accepts the 2023 Annual Storm Drain Improvement Project (Drake Court, Brittan Avenue, & 200 block of El Camino Real) C9531 and authorizes the Public Works Director to issue and record a Notice of Completion.
* * * * *

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NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute an Agreement for Architectural, Landscape Architectural, Engineering or Land Surveyor Services for the Devonshire Canyon Trail Construction Project C2330 with Trailscape, Inc. in the Amount of $78,635 and Authorizing a Contingency Budget in the Amount of $20,000 for a Not-to-Exceed Contract Amount of $98,635.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute an agreement for architectural, landscape architectural, engineering or land surveyor services for the Devonshire Canyon Trail Construction Project C2330 with Trailscape, Inc. in the amount of $78,635 and authorizing a contingency budget in the amount of $20,000 for a not-to- exceed contract amount of $98,635.

FISCAL IMPLICATIONS:

There is no fiscal impact or additional appropriation needed at this time.

Funding for the Trail Improvements Project (C2330) was allocated in the Adopted Fiscal Year (FY) 2024-25 Capital Improvement Budget in the amount of $320,000. The current remaining balance for FY 2024-25 is $491,369, which includes remaining funds rolled over from the prior fiscal year. In addition, there is future funding allocated in the amount of $250,000 for FY 2025-

26. The San Carlos Park and Recreation Foundation has pledged $20,000 in FY 2024-25 and FY 2025-26 to offset the trail improvement costs.

Trailscape, Inc. Contract Amount $78,635
Contingency (~20%) $20,000
Total Non-to-Exceed Contract Amount $98,635
BACKGROUND:

On March 13, 2012, former Parks & Recreation Director Doug Long submitted a Notice of Determination (NOD), pursuant to the provisions of the California Environmental Quality Act (CEQA) to San Mateo County, for The San Carlos Hillside Trails Plan (“Plan”), specifically for the trails located at Big Canyon, Eaton, and Vista Parks, as well as Devonshire Canyon. The project description provided on the NOD stated, “The San Carlos Hillside Trails Plan identifies alignments for proposed trails and provides design standards and construction protocols for City hillside trails.

The design standards and construction protocols were designed to ensure that trails developed in San Carlos' hillside parks and open space areas are sited to minimize potential impacts to

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sensitive habitat and species and constructed and maintained to protect the watershed from erosion. Adoption of the Plan would result in the development of an additional 1.55 miles of trails.” At its March 12, 2012, the City Council adopted Resolution 2012-014 certifying the Initial Study and Mitigated Negative Declaration (ISMND) for the San Carlos Hillside Trails Plan and adopted a Mitigated Measures Monitoring Program, all in accordance with CEQA. The Council then unanimously adopted the San Carlos Hillside Trails Plan. Mitigation measures were made as a condition of approval of the project. Findings were made pursuant to the provisions of CEQA.

Following the adoption of the San Carlos Hillside Trails Plan, staff implemented the new recommended trails, led by community trail volunteers, at both Big Canyon and Eaton Parks in 2012. The Devonshire Canyon trail, also identified in the Plan, was never constructed.

On January 27, 2023, the City Council held its annual strategic planning retreat to review strategic goals and objectives and consider new priority areas for the upcoming year. Through City Council conversations, a new goal, “Recreational Opportunities,” was discussed and added as a goal for 2023. Under this goal, one of the objectives identified was to assess new and existing opportunities to expand trails and trail connections with adjacent open space.

At the strategic planning retreat, the Council agreed to revisit the opportunity to build the public trail in Devonshire Canyon as identified in the Hillside Trails Plan. The City entered into an agreement with Roach and Campbell, Inc. to complete the design of the trail. The proposed trail runs along a 30-feet-wide public trail easement in privately owned designated open space. The width would range from approximately 30” to 5’, depending on location. The proposed trail is approximately 3,950 feet long and is accessed from Vista Park. The proposed trail includes switchbacks from Vista Park through Lot G, which sits to the east of Vista Park, before running along the easement. When complete, the Devonshire Canyon Trail will be an approximately 0.75 mile-long out-and-back hiking trail.

ANALYSIS:

Staff has been working on several efforts to continue to improve and expand trail access in the community, including implementing the final portion of the San Carlos Hillside Trails Plan and relevant mitigation measures, as well as other efforts identified in the Trails Connections Plan.

These potential improvements and connections will benefit San Carlos in many ways, including increased opportunities for health and wellness activities, as citizens are able to walk, run, or hike to additional open space parks and further distances than our current trails offer in Eaton and Big Canyon Parks.

In the last three years, there has been an increase in residents visiting our open space parks and trails. Many residents continue to participate in more healthy, low impact recreation on a regular basis and share desires for there to be increased opportunities and access to trails. Furthermore, the addition of the Devonshire Canyon Trail will advance long-standing community efforts to create regional trail connections, provide avid hikers the opportunity to hike to other San Carlos parks, and future possible connections into Pulgas Ridge Open Space Preserve, the Belmont trail system, the San Mateo County trails system, and the San Francisco Watershed lands.

In September 2023, staff requested quotes from qualified firms that specialize in trail construction.

Two firms responded and Trailscape, Inc. was selected. Due to the mitigation measures from the original Hillside Trails Plan completed in 2011, biological surveys needed to occur in the spring and summer seasons, prior to construction. Biological surveys were recently completed in July

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2024.

The consultants hired to complete the design of the Devonshire Canyon Trail have experience working in collaboration with trail builders from Trailscape, Inc. Additionally, Trailscape has a wide range of experience building trails for both private and public agencies and property owners for over 15 years. Therefore, staff recommends that the Council execute a contract with Trailscape to complete this trail project. Should the Council adopt the Resolution, Trailscape, Inc. is prepared to begin construction as soon as possible.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute an Agreement for Architectural, Landscape Architectural, Engineering or land surveyor services for the Devonshire Canyon trail construction with Trailscape, Inc. in the amount of $78,635 and authorizing a contingency budget in the amount of $20,000 for a not-to-exceed contract amount of $98,635; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Amy Newby, Parks & Recreation Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Trailscape, Inc. Project Proposal

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR

ARCHITECTURAL, LANDSCAPE ARCHITECTURAL, ENGINEERING OR LAND SURVEYOR SERVICES FOR THE DEVONSHIRE CANYON TRAIL CONSTRUCTION PROJECT C2330 WITH TRAILSCAPE, INC. IN THE AMOUNT OF $78,635 AND AUTHORIZING A CONTINGENCY BUDGET IN THE AMOUNT OF $20,000 FOR A NOT-TO-EXCEED CONTRACT AMOUNT OF $98,635.

WHEREAS, on March 12, 2012, the City Council adopted Resolution 2012-014 certifying the Initial Study and Mitigated Negative Declaration (ISMND) for the San Carlos Hillside Trails Plan and adopted the Mitigated Measures Monitoring Program in accordance with the California Environmental Quality Act (CEQA); and
WHEREAS, the City Council unanimously adopted the San Carlos Hillside Trails Plan at the same meeting; and
WHEREAS, new trail segments were identified in the Plan for Big Canyon Park, Eaton Park, and Devonshire Canyon; and

WHEREAS, new trail segments and connections were completed in Big Canyon Park and Eaton Park, but not in Devonshire Canyon; and
WHEREAS, the proposed trail in Devonshire Canyon runs along a 30’ wide public trail easement and was never constructed; and
WHEREAS, the implementation of this trail aligns with City Council’s 2023 Strategic Goals and Objectives to assess new and existing opportunities to expand trail connections with adjacent open space; and
WHEREAS, the Parks Master Plan states that the statistically-valid community survey indicated that 76% of respondents were interested in expanding and improving the City’s trail system and was the highest ranking recreation amenity of those surveyed; and WHEREAS, implementation of a trail in Devonshire Canyon will continue to advance the community’s longstanding efforts to establish regional trail connections; and WHEREAS, construction of the Devonshire Canyon trail shall result in a trail width of between 30” and 5’ and span nearly 0.75 miles along the canyon; and WHEREAS, Trailscape, Inc. has experience in building both public and private trails in heavy brush and steep terrain for over 15 years.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to execute an Agreement for Architectural, Landscape Architectural, Engineering or Land Surveyor Services for the Devonshire Canyon Trail Construction with

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Trailscape, Inc. in the amount of $78,635 and authorizes a contingency budget in the amount of $20,000 for a not-to-exceed contract amount of $98,635. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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July 31, 2024

Amy Newby
Parks and Recreation Director | City of San Carlos
www.cityofsancarlos.org/pr | (650) 802-4131
Cell: (650) 576-8415

RE: Trail Agreement: Trail Construction Devonshire Trail

This is an agreement for a Natural Surface Trail Construction With above (City/Owner) Trailscape Inc., Contractor or Trailscape for the design Devonshire Trail.

Agreement Overview.

Trailscape will work using a mini-excavator and/or other tools and equipment to create a natural surface trail as indicated on attached.

Trailscape will build a trail per the attached preliminary estimate and adjusted based on plans created from findings during field flagging and design performed by Roach and Campbell Landscape Architects.

This is an agreement for a Natural Surface Trail Design and Construction With above Trailscape Inc., Contractor or Trailscape for the design and construction of a trail.

Agreement Overview.

Trailscape will work using a mini dozer, excavator and/or other tools and equipment to create a natural surface trail as indicated on attached.

Clarifications:
• Injuries. Each party is responsible for our own safety and will hold each other harmless for injury on the property. Employees of the owner are the owner’s responsibility.
• While trail digging is shallow, It is assumed that there are no pipes or conduits or wires/cables in the trail area and contractor is not responsible for damage unless marked clearly and accurately (within 2 feet) by owner. Unmarked conduit will be repaired at $150/hour plus parts.
• Permits are owner’s responsibility.
• Owner will protect and hold harmless Trailscape Inc. from any government action relating to work completed in accordance with this contract,
• Roots and trees are occasionally damaged; Trailscape is not responsible for any eventual death of trees or plant materials. • Either Contractor or owner may choose to stop work and pay or be paid for footage complete partial complete. • Trail may change the drainage patterns of landscape.
• Owner accepts that trails may slow or stop a fire but there is no implied warranty or guarantee against fire risk. • If a rock breaker is needed to get through rock, this is billed at $3000 per day • Standard trail assumes no import, export or significant movement of soil. • Standard compaction is as done in process by excavating equipment • Trail surface will be smooth plus or minus 1” unless hand finish is indicated then +-1/2” • The down slope and upslope will be smooth plus or minus 4” • This standard agreement has no warranty unless indicated in schedule • Occasional rock or boulders may left in the trail tread not to protrude more than 2” • Trailscape will review and Implement any applicable mitigation measures included in the ISMND adopted on March 12, 2012 • Work to start Summerv2024

Proposal cost per attached unit price sheet, premeasurement estimate $78,635 Ultimate cost will be based on measurement and count of work performed.

Sincerely, Sincerely, Approved by:

Trailscape inc
Randy Martin______________________ ___________________________Date owner)

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with StoryCorps, Inc. for the Centennial Community Interviews (C2309) in the Amount of $110,000 and Authorizing the Expenditure of Contingency of $20,000, for a Total Contract Amount Not to Exceed $130,000.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute a professional services agreement with StoryCorps, Inc. for the centennial community interviews (C2309) in the amount of $110,000 and authorizing the expenditure of contingency of $20,000, for at total contract amount not to exceed $130,000.

FISCAL IMPLICATIONS:

There is no fiscal impact and no additional appropriation is needed. The City Council appropriated $250,000 in Fiscal Year (FY) 2023-24 and $750,000 in FY 2024-25 for the Capital Improvement Program Budget for Project C2309 City of San Carlos Centennial Celebration. The current remaining fund balance is $987,859.

BACKGROUND:

In September 2023, the City Council directed staff to initiate a recruitment to bring together a group of residents and community members to share ideas on ways the City can celebrate its one hundredth anniversary of incorporation. On December 5, 2023, to assist with putting together the program of events to celebrate the centennial, the City Council appointed twenty-two primary and seventeen alternate Committee members consisting of representatives from the City Council, City commissions and committees, community organizations, business owners, residents, and the San Carlos School District. The Committee’s role has been to provide ideas and input throughout the initial planning process.

The Committee held its first meeting on January 17, 2024, where staff introduced the purpose, expectations, and goals of the Committee and each member was sworn into office by the City Clerk. At this meeting, the Committee brainstormed how the community could celebrate the centennial. A range of topics related to event timeframe, location, event components, historical commemorations, community organization involvement, business involvement ideas, and individual ways to celebrate were discussed.

The subsequent three meetings included brainstorming sessions with both primary and alternate

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Committee members to cultivate a list of activities and celebrations for the centennial. Ideas were categorized into five categories: big event celebration; history of San Carlos; branding and merchandising; centennial in the arts; and the 100s.

At the Committee’s final meeting in April, members voted on a date to host the centennial community event, historical projects, naming of downtown plaza, and a Centennial logo. City Council approved the Committee’s recommendations on April 22, 2024. One of the historical projects approved was the partnership with StoryCorps to produce an audio/visual keepsake for long term display that will commemorate the history of San Carlos with personal stories from community members.

ANALYSIS:

Per the terms of the agreement with the City, StoryCorps will facilitate, record, edit, and design videos for the City to share during the centennial year. The videos will be comprised of footage from a total of 25 interviews consisting of 50 community members organized by City staff. In addition to facilitating the interviews, StoryCorps will also take professional photos of the interviewees. At the completion of the project, audio and video files will be stored in perpetuity in the Library of Congress archives, as well as both the StoryCorps and City websites.

Should the City Council approve the contract with StoryCorps, staff will post a form on the City website for community members interested in participating in this project to fill out and submit.

Staff recommends including up to four City Centennial Advisory Committee members and select the remaining 46 interviewees at random from a list of eligible candidates. Eligible candidates shall demonstrate that they have a story to tell that is of greater interest to the community with preference given to stories that demonstrate the ways in which our community has grown over time.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the City Manager to execute a professional services agreement with StoryCorps, Inc. for the centennial community interviews (C2309) in an amount of $110,000 and authorizing the expenditure of contingency of $20,000, for a total contract amount not to exceed $130,000; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Amy Newby, Parks & Recreation Director

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Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. StoryCorps Services Agreement

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH STORYCORPS, INC. FOR THE CENTENNIAL COMMUNITY INTERVIEWS (C2309) IN THE AMOUNT OF $110,000 AND AUTHORIZING THE EXPENDITURE OF CONTINGENCY OF $20,000, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $130,000.

WHEREAS, the City Council appropriated $1,000,000 in the Capital Improvement Program Budget for all celebrations and projects for the City’s centennial; and

WHEREAS, on December 5, 2023, the City Council appointed twenty-two primary and seventeen alternate members to the City Centennial Advisory Committee (“Committee”); and

WHEREAS, the Committee held its first meeting on January 17, 2024 where staff introduced the purpose, expectations, and goals of the Committee and each member was sworn into office by the City Clerk; and

WHEREAS, the subsequent three meetings consisted of brainstorming ideas to cultivate a list of activities and celebrations to be considered during the centennial celebrations; and

WHEREAS, by Resolution 2024-046, the City Council approved the Committee’s recommended three historical projects, one of which is to partner with StoryCorps to produce an audio/visual keepsake for long term display that will commemorate the history of San Carlos with personal stories from community members; and

WHEREAS, per the agreement with the City, StoryCorps will facilitate, record, edit and design videos for the City to share during the year of centennial celebrations; and WHEREAS, the videos will be comprised of footage from twenty-five interviews consisting of fifty community members; and

WHEREAS, the final audio and video files will be stored perpetuity in the Library of Congress archives as well as on the StoryCorps, Inc. and City of San Carlos websites.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorize the City Manager to execute a professional services agreement with StoryCorps, Inc. for the centennial community interviews (C2309) in an amount of $110,000 and authorizing the expenditure of contingency of $20,000 for the total contract amount not to exceed $130,000. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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StoryCorps Services Agreement | 1
80 Hanson Place| Brooklyn, NY 11217 | 646-723-7020
storycorps.org
THIS STUDIOS AGREEMENT (together with all Schedules and Exhibits hereto, the “Agreement”) is made by and between StoryCorps Studios, a division of StoryCorps, Inc., a New York not -for-profit corporation with offices at 80 Hanson Place , Brooklyn, New York 11217 (“StoryCorps”), and The City of San Carlos , California a city with offices at 600 Elm Street, San Carlos CA 94070 (the “Client”) effective as July 23rd, 2024 (“Effective Date”). StoryCorps and Client may be referred to each as a “Party” and collectively the “Parties” to the Agreement.

WHEREAS, StoryCorps is a national organization dedicated to recording, collecting and preserving interviews;
WHEREAS, the Client wishes to engage StoryCorps to provide the content and deliverables set forth in Schedule I (the “ StoryCorps Deliverables”) and to perform the services set forth herein (collectively, the “Services”), subject to the terms and conditions of this Agreement; WHEREAS, capitalized terms used herein shall have the meanings set forth in Article I, unless otherwise defined.

NOW, THEREFORE, in consideration of the mutual benefits to be received by the Parties and the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknow ledged, the Parties agree as follows:

Article I

DEFINITIONS
“Audio Card” means an audio-visual card that includes: (i) a photograph or illustration created by StoryCorps of the Participant(s) taken by StoryCorps; (ii) the Audio Story; (iii) a scrolling transcript of the Audio Story; and (iv) StoryCorps’ IP (as defined in Section VI.3). “Audio Story” means a professionally edited segment from a designated Released Interview that is produced by StoryCorps.
“COPPA Consent Form” means a parental release form, substantially in the form of Exhibit H (“Exhibit H” or “ COPPA Consent Form ”) that provides permission for minors under thirteen (13) years old to participate in the StoryCorps Virtual Signature Interview and for StoryCorps to collect data from such Participant.
“Interview” refers to any interview(s) conducted as a part of the Services. “Minor” refers to any Participants under 18 years old.
“Participant” means any Person that records an Interview under this Agreement. “Person” means any natural person or entity.
“Presentation” means a live presentation provided by StoryCorps personnel for Client participants as a means to engage community members.

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StoryCorps Services Agreement | 2
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
“Released Interview” means the audio file of the particular Interview for which a Participant signs a related Release.
“Released Interview File ” means, with respect to each Interview Participant, Released Interview and corresponding Participant photograph, if taken, and corresponding Interview Metadata (as defined in Section 6.2), as provided at the discretion of StoryCorps. “StoryKit” means the equipment provided by StoryCorps to record Interviews and take photographs of the Participant, as applicable.
“StoryCorps Connect” means the StoryCorps operated website platform at the following url:
storycorpsconnect.org and any successor sites and mobile applications, and voice -over IP phone technology, that provides Participants the opportunity to record and upload user -generated content subject to StoryCorps’ terms of use and privacy policy. “StoryCorps Recruitment Resources” means the resources provided by StoryCorps in order to allow the Client to recruit for and promote the projects contemplated hereunder, including the deliverables and services in Exhibit D (as defined in Section III.4) and the StoryCorps Connect tool-kit (if applicable).
“StoryCorps Virtual Signature Interviews” refers to the Interview(s) recorded and facilitated by StoryCorps, or a Third Party authorized by StoryCorps to record such Interviews, via StoryCorps website and any successor sites and mobile applications, and voice -over IP phone technology, as applicable.
“Third Party” means any Person other than the Parties.

Article II

FEES AND EXPENSES
II.1 The Client shall pay all of the fees and amounts according to the fee schedule set forth in Exhibit A (“Fees” or “Exhibit A”) in accordance with the payment terms specified by StoryCorps.

If the Client terminates this Agreement for any reason after execution, the Client shall still be obligated to pay the Initial Payment, if any, set forth in Exhibit A.

Article III

SCOPE OF WORK SUMMARY
The Parties undertake to perform the following obligations, in accordance with the Agreement and Exhibits hereto:

III.1 The Client will abide by any permissible use guidelines set forth herein, and will comply with all applicable United States and foreign laws and regulations including data privacy rules and regulations.

III.2 StoryCorps will record Interviews as outlined in Interview Collections attached hereto as Exhibit B (“Interview Collections” or “Exhibit B”).

III.3 StoryCorps personnel conducting the Interviews will follow a work day schedule substantially as outlined in the form attached hereto as Exhibit C (“ Recording Day Schedule ” or “Exhibit C”).

III.4 Client and StoryCorps have mutually identified and agreed upon the Additional Services to be provided under this Agreement (“Additional Services” or “Exhibit D”). These Additional

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StoryCorps Services Agreement | 3
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
Services may include but are not limited to: Audio Stories, Audio Cards, Animation, Presentations, Workshops, Mobile Booth, and such other services as StoryCorps may add from time to time.

III.5 The Client must obtain prior written approval, which may be withheld or conditioned in the sole discretion of StoryCorps, before using the StoryCorps logo, name or branding (“StoryCorps IP”) in any capacity. The Client will include all required crediting language with respect to the StoryCorps Deliverables, and abide by any applicable restrictions on logo use, in each case set forth in Exhibit E (“Crediting Language and Logo Use” or “Exhibit E”).

III.6 The Client will confirm that any hard facts mentioned in the story are accurate as set forth in Exhibit F (“Confirm All Hard Facts and Dates” or “Exhibit F”).

III.7 If applicable, StoryCorps grants to the Client a non -exclusive, non -transferrable, royalty-free, fully-paid, worldwide, revocable, limited license to reproduce, display, use and distribute the StoryCorps Recruitment Resources.

III.8 The Client grants to StoryCorps a nonexclusive, non -transferable, royalty free, fully - paid, worldwide, revocable, non -assignable, limited license to use, reproduce and display the Client’s logo, name and website (the “ Client Branding”) solely in connection with the Services as outlined in this Agreement, including but not limited to StoryCorps’ permission to use Client Branding in promotional activities in print and digital form.

III.9 Upon request from StoryCorps, the Client will provide StoryCorps metrics and data related to the use and distribution of the Released Interviews and/or StoryCorps Deliverables by the Client, including, without limitation, museum exhibitions and visitors, h istorical data and statistics regarding the number of page visits, unique visits, shares, plays, views, and any available audience insights and reports, in accordance with the license granted hereunder, including any links to such content shared on distrib ution channels and social media, as applicable and available, within fourteen (14) days of such request. For the avoidance of doubt, the Client shall remain the owner of any such information and/or data generated from such Client sites and distributions as applicable; and the Client hereby grants StoryCorps the right to use such information and/or data generated for reporting and other purposes.

III.10 The Client hereby acknowledges and agrees to comply with any StoryCorps recommended policies in maintaining the StoryKit and in performing the Services, as provided from time to time, including the following:
(a) The Client will provide a clean, safe, respectful environment, free from harassment, for the StoryCorps personnel (as applicable) and Client staff conducting the Interviews to perform their work and participants to record their Interviews. The Client agree s that it will adhere to any applicable public health state and federal regulations and policies in place at the time of recording; and that it will also follow any StoryCorps’ policies relating to public health concerns as provided to Client in advance of the recording.
(b) The Parties acknowledge and agree that firearms or any other type of weapon will not be permitted in the recording area.

III.11 In addition to any other obligations of StoryCorps as set forth in this Agreement, StoryCorps shall provide the following services, as applicable:
(c) Up to two (2) trained and certified StoryCorps Interview Facilitators (“Facilitators”), who shall handle all technical aspects of the Interviews, selected at StoryCorps’ discretion.

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StoryCorps Services Agreement | 4
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
(d) All audio and photographic equipment or digital platform or phone application necessary to record Interviews and take photographs of the Participants, unless such photographs are otherwise provided by the Participant or a Third Party authorized by StoryCorps. (e) Any deliverables provided by StoryCorps under this Agreement shall be delivered by electronic means.

III.12 In addition to any other obligations of the Client as set forth in this Agreement, the Client shall provide the following services, as applicable:
(a) For Interviews conducted in-person, the Client shall provide a quiet room with at least one (1) table, a minimum of three (3) chairs, and electrical outlets. (b) For StoryCorps Virtual Signature Interviews, the Client will collaborate with StoryCorps to distribute any links, emails, phone numbers (as applicable) and interview materials to Participants prior to the Interview recording date.
(c) For all Interviews, the Client is responsible for all scheduling and filling of appointment slots consistent with Exhibit C.
(d) The Client shall coordinate with StoryCorps personnel leading up to and during the StoryCorps Services.
(e) The Client shall provide a clean, safe environment, free from harassment, for the StoryCorps personnel conducting the Interviews to perform their work.

Article IV

GRANT OF RIGHTS
IV.1 During the Term, StoryCorps grants to the Client a nonexclusive, non -sublicensable, non-transferrable, royalty-free, fully-paid, worldwide, revocable, limited license to reproduce, display, publicly perform and distribute the StoryCorps Deliverables in acc ordance with the terms and conditions of this Agreement. Without limiting the generality of the foregoing, the Client may not use the StoryCorps Deliverables for any commercial purpose, including but not limited to sublicensing to Third Parties for direct financial consideration, sponsorship and underwriting spots, or selling or licensing copies of any portion of the content.

IV.2 The Client’s enumerated grant of ownership and usage rights with respect to the StoryCorps Deliverables, as well as certain limitations thereto, are set forth in the Schedules hereto.

Without limiting the generality of the foregoing, the Client agrees to the following restrictions regarding the StoryCorps Deliverables and the Services:
(a) Unless expressly provided in this Agreement, the Client shall not use any Third-Party intellectual property (“Third Party IP”) in connection with the StoryCorps Deliverables, including without limitation, logos, names, music and other trademarks or copyright, without requisite permission from such Third-Party owner. Any use of Third-Party IP in connection with the StoryCorps Deliverables shall be subject to separate permission from the Third-Party owner and prior written approval by StoryCorps (email sufficing). StoryCorps shall not be liable in any way for Client’s use of Third-Party IP.
(b) The Client shall ensure that any use of the StoryCorps Deliverables by the Client is not edited, produced or used (as applicable) in such a manner that could reasonably be construed as portraying the statements or opinions of a Participant to be inconsiste nt with those the Participant set forth in the Interview as a whole (such as, for example, by omitting key statements, using

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StoryCorps Services Agreement | 5
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
statements out of context, or inappropriately combining statements), or as disparaging to any Participant.
(c) StoryCorps may request that the Client cease using the StoryCorps Deliverables, in whole or in part, if StoryCorps finds that any component of the StoryCorps Deliverables is substantially factually inaccurate. Upon such request, the Client must promptly ce ase use of such StoryCorps Deliverables by removing it from any website, physical site and/or archive within five (5) business days of such request.
(d) The Client shall use reasonable best efforts to receive permission from the Participant(s) before sharing, distributing, posting, or using any Released Interview, in whole or in part, or the StoryCorps Deliverables publicly or with any Third Party in accordance with this Agreement. If either the Client or StoryCorps receives an objection from an Interview Participant that, irrespective of such Participant’s execution of a Release, the Participant objects to the use of the Participant’s Released Interview or the StoryCorps Deliverables by the Client, the Client shall immediately cease use of such Released Interview or StoryCorps Deliverables, or a portion thereof. (e) The Client may not edit, modify or alter in any manner the substance of any content that is delivered by StoryCorps under this Agreement, and any such editing shall constitute a material breach by the Client.
(f) If applicable, the Client will provide StoryCorps any transcripts of the StoryCorps Deliverables developed by Client (or a Third Party at the direction of the Client) under this Agreement and in accordance with a mutually agreed upon delivery schedule and format. (g) The Client may not use the StoryCorps name or brand in connection with Client’s fundraising efforts without prior written approval from StoryCorps. StoryCorps reserves the right to review all funding partnership requests or grant submittals that include St oryCorps content, services, events or anything related thereto, and the Parties agree to work together in good faith to ensure that there are no conflicts of interest with respect to each Party’s grantors as it relates to StoryCorps programming. For the av oidance of doubt, StoryCorps reserves the right of final approval for all sponsors, underwriters, funders or other organizations providing financial support for StoryCorps programming that is brought in by the Client.

Article V

NOTICES
V.1 All notices and communications concerning this Agreement should be sent in writing and by U.S. mail, e -mail, courier service, overnight delivery service, or personally delivered to the addresses provided in the preamble or as otherwise shared in writing. R espective contact information for the Parties may be updated from time to time as necessary.

Article VI

OWNERSHIP
VI.1 The Client hereby acknowledges that StoryCorps is and shall remain the sole and exclusive owner in and to all right, title and interest and literary property rights in the StoryCorps Deliverables and the StoryCorps Recruitment Resources. Furthermore, the Client understands that these rights include all right, title and interest in any copyright, pursuant to United States copyright laws.

Subject to Client’s rights in any underlying Client IP, to the extent that Client acquires any rights to the StoryCorps De liverables (including any transcripts) and StoryCorps Recruitment Resources, Client hereby assigns to StoryCorps all of its rights, title and interest in and to such StoryCorps Deliverables (including any transcripts) and StoryCorps Recruitment Resources.

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StoryCorps Services Agreement | 6
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
VI.2 StoryCorps shall own all right title and interest in data derived under this Agreement, that describes and gives information about other data, or any contextual, processing, and use information which identifies and/or certifies the scope, authenticity and integrity of active and archival electronic information or records including but not limited to file names, file location, file format, file type, creating date, date of last data modification and file permissions (“Metadata”). For the avoidance of doubt, Metadata includes any and all Metadata derived from any StoryCorps data. Client may use certain Metadata, including file names for example, to contact interviewees and for broadcasting and interviewing purposes only, subject to the requirements set forth in the Schedules hereto. Any other use of Metadata requires the prior written consent of StoryCorps.

VI.3 The Client hereby acknowledges that: (i) as between StoryCorps and the Client, StoryCorps’ trademarks, StoryCorps’ trade secrets and StoryCorps’ trade dress (“StoryCorps’ IP”) are owned solely and exclusively by StoryCorps; (ii) nothing contained in this Agreement shall give to Client any right, title or interest in the StoryCorps’ IP and (iii) the goodwill associated with either Party’s use of the StoryCorps’ IP shall inure solely to the benefit of StoryCorps.

VI.4 StoryCorps hereby acknowledges that: (i) as between StoryCorps and the Client, the Client’s trademarks, the Client’s trade secrets and the Client’s trade dress (“Client IP”) are owned solely and exclusively by the Client; (ii) nothing contained in this Agreement shall give to StoryCorps any right, title or interest in the Client IP; and (iii) the goodwill associated with either Party’s use of Client IP shall inure solely to the benefit of the Client.

VI.5 If the Client promotes this relationship with StoryCorps on its website, the Client must include and prominently display the following link: www.storycorps.org. StoryCorps reserves the right to preview and approve any reference to StoryCorps used on the Client’s website.

VI.6 StoryCorps may ask for the Client’s input and feedback regarding the Collection, Services, and license set forth under this Agreement, including but not limited to StoryCorps evaluation and surveys, or the Client may otherwise offer certain feedback or sug gestions. Any such input, feedback or information provided by the Client will be the property of StoryCorps and the Client hereby assigns all rights in such, input, feedback and information to StoryCorps, and the Client agrees that StoryCorps will be able to freely use such information for business and other purposes.

Article VII

RELEASE AND DISCLAIMER
VII.1 The Client releases StoryCorps and its affiliates, employees, directors, officers, agents, successors and assigns (including the Library of Congress) (collectively, the “Released Parties”) from all manner of claims, demands, disputes, suits and causes of action, damages, obligations and liabilities, including defamation, invasion of privacy, misappropriation of publicity rights, obscenity and copyright infringement, which the Client now has, has ever had or may hereafter have against the Released Parties relating in any way to the contents of this Agreement, and/or to the use or contents of the StoryCorps Deliverables and the StoryCorps Recruitment Resources.

VII.2 All content and deliverables provided by StoryCorps is provided “AS IS”. Other than as provided in this agreement, StoryCorps makes no other warranties, express or implied, and hereby disclaims all implied warranties, including any warranty of merchantability and warranty of fitness for a particular purpose.

Article VIII

INDEMNIFICATION
VIII.1 The Client agrees to indemnify, hold harmless, and defend at the Client’s sole expense, StoryCorps and its affiliates, employees, directors, officers, agents, successors and assigns (including the Library of Congress) from and against all Third Party claim s (including claims for defamation,

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StoryCorps Services Agreement | 7
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
invasion of privacy, right of publicity, or copyright infringement), liabilities, damages and expenses (including attorneys’ fees and court costs) and other such losses arising out of, resulting from, or related to the Client’s use of the StoryCorps Deliverables and the StoryCorps Recruitment Resources.

Article IX

TERM AND TERMINATION
IX.1 The term of this Agreement shall commence on the Effective Date and end five (5) years from the Effective Date (the “Term”). Either Party may terminate this Agreement and the license granted in this Agreement (reserving all other remedies and rights under this Agreement in law and in equity) in the event of a material breach of this Agreement by the other Party, by giving th e breaching Party at least thirty (30) days from receipt of written notice to cure its breach in all material respects. If the breaching Party fails to cure the breach within the period provided, the non -breaching Party may terminate this Agreement in its entirety. If the breaching Party has reasonably and diligently begun to cure its default within the time period provided by the non-breaching Party but such default is incapable of being cured within such time period, the non -breaching Party shall afford the breaching Party such additional time as may be necessary to diligently and with best efforts cure such default.

IX.2 StoryCorps shall have the right, without prejudice to any other rights that it may have, to terminate this Agreement in whole or in part, effective immediately upon written notice to the Client, in the event of (a) the Client’s voluntary bankruptcy under t he United States Bankruptcy Code or any successor statute, (b) proceedings for bankruptcy or insolvency are instituted against the Client by anyone in any legal forum which proceedings are not dismissed within sixty (60) days after institution, (c) the assignment of all or substantially all of the Client’s assets for the benefit of creditors, or (d) all or substantially all of the Client’s assets become subject to levy, seizure, assignment or sale for, or by, any creditor or governmental agency, unless released, satisfied or otherwise resolved within sixty (60) days.

IX.3 Upon termination or expiration of this Agreement, the provisions of Article VI (Ownership), Article VII (Release and Disclaimer), Article VIII (Indemnification), Article IX (Term and Termination) and Article X (Miscellaneous) shall survive; provided, however, that StoryCorps shall have the right to rescind or terminate any and all rights granted to the Client under Article IV (Grant of Rights) at any time after the expiration or termination of this Agreement if the Client breaches any of its obligations under this Agreement. Upon the occurrence of any such breach, StoryCorps shall deliver written notice to the Client and the Client shall immediately cease any use of the StoryCorps Deliverables and StoryCorps Recruitment Resources, and promptly return all suc h materials to StoryCorps.

Article X

MISCELLANEOUS
X.1 Amendments. This Agreement may only be modified by another written agreement executed by both Parties.

X.2 Governing Law. This Agreement shall be governed by, and construed in accordance with, the laws of the State of New York, without giving effect to any choice or conflict of law provision or rule that would cause the application of the laws of any jurisdiction other than the State of New York.

X.3 Severability. If any provision of this Agreement is determined to be illegal or unenforceable, that provision shall be severed from this Agreement, and such severance shall have no effect upon the enforceability of the remainder of this Agreement.

X.4 Force Majeure . Neither Party shall be liable for any failure of or delay in the performance of this Agreement for the period that such failure or delay: (i) is due to acts of God, terrorist acts, shortage of supply, breakdowns or malfunctions, interruptions or malfunct ion of computer

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StoryCorps Services Agreement | 8
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facilities, or loss of data due to power failures or mechanical difficulties with information storage or retrieval systems, labor difficulties, war, disease, epidemic, pandemic, quarantine, acts of government, or civil unrest and any similar events, including emergencies or non-emergencies; (ii) materially affects the performance of any of a Party’s obligations under this Agreement, and (iii) is beyond the reasonable control of a Party and could not reasonably have been foreseen or provided against. Client shall still be obligated to pay the Initial Payment specified in Exhibit A and any pro-rata Fees for Services provided prior to such Force Majeure.

X.5 Assignment. This Agreement may not be assigned by Client without the prior written consent of StoryCorps.

X.6 Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed to be an original of the Party executing the same and all of which, when taken together, will be deemed to constitute one and the same agreement. The Parties consent to the use of electronic signatures and electronic transmission of this Agreement.

Remainder of Page Intentionally Left Blank. Signature Pages Follow.

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StoryCorps Services Agreement | 9
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org

IN WITNESS WHEREOF, the Parties have duly executed and delivered this Agreement as of the Effective Date.

StoryCorps, Inc.

By:

Name: Lisa Stein
Title: Chief Financial & Administrative Officer
City of San Carlos
By:

Name: Amy Newby
Title: Director, Parks & Recreation

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Packet Pg. 144

StoryCorps Services Agreement | Sch. I-1
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
Schedule I
StoryCorps Deliverables
For purposes of this Agreement, the StoryCorps Deliverables consist of the following:
“Editable Collection” means all of the Released Interview Files recorded and produced by StoryCorps or otherwise provided by StoryCorps pursuant to this Agreement, subject to the permissible uses set forth in Schedule X and the restrictions and use of the collection set forth in Schedule Y. “Derivative Works” means any expressive creation, including but not limited to a translation, musical arrangement, dramatization, fictionalization, motion picture version, sound recording, art reproduction, abridgment, condensation, or any other form in which a work may be recast, transformed, or adapted, whether patentable, protectable under Title 17 of the United States Code or otherwise, that is conceived or reduced to practice by the Client using the Released Interview Files, subject to the requirements set forth in Schedule Z.
“StoryCorps Edited Content ” means, collectively, Produced Audio Segments, Animation and Audio Cards, subject to the permissible uses set forth in Schedule X. “Visual Works” means any visual element created by the Client, integrated to accompany StoryCorps Edited Content.

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Packet Pg. 145

StoryCorps Services Agreement | Sch. X-1
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
Schedule X
Permissible Uses of StoryCorps Edited Content

1. The Client is permitted to use the StoryCorps Edited Content solely in connection with any of the following:
(a) Use on the Client’s website, owned social media channels (including Facebook, Instagram and YouTube) and email/newsletters, in each case in a non-downloadable, stream- only format.
(b) Use in earned and paid media opportunities, provided that Client shares proposed promotional language and publicity/advertising plans with StoryCorps for review and approval.
(c) Use in a listening station, exhibitions or displayed at sites owned or maintained by the Client, provided that listeners shall not be permitted to download or make copies of any part of the StoryCorps Deliverables.
(d) Educational, archival and/or internal research purposes.

2. All other requests for usage by the Client may be submitted to StoryCorps (email sufficing), and shall be reviewed and approved by StoryCorps on a case-by-case basis.

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StoryCorps Services Agreement | Sch. Y-1
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
Schedule Y
Restrictions and Use of the Collection

1. The Client shall use appropriate safeguards to prevent any use or disclosure of the applicable collection other than as provided for by this Agreement. The Client acknowledges that the Released Interview Files may include contact information for Interview Participants (including, but not limited to, mailing addresses, telephone numbers and e -mail addresses, as available and provided at StoryCorps’ discretion) (“ Contact Information ”). The Client (i) shall not share any Contact Information with anyone other than employees of the Client and StoryCorps staff, in each case as needed to comply with the terms and conditions of this Agreement and (ii) will take all steps necessary in compliance with applicable privacy and data protection rules and regulations to maintain the confidentiality of Contact Information contained in the Released Interview Files.

2. Full-length Interviews may be posted, displayed, or otherwise used in their entirety in a non-downloadable, stream-only format on the Client’s website or any website maintained, controlled and operated by the Client, subject to the terms and conditions under this Agreement.

3. The Client is permitted to use the applicable collection solely in connection with educational, archival and/or internal research purposes.

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Packet Pg. 147

StoryCorps Services Agreement | Sch. Z-1
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
Schedule Z
Derivative Works

1. All Derivative Works must be submitted to StoryCorps for review to ensure compliance with this Agreement and the crediting language required hereunder. Client shall submit Derivative Works to StoryCorps for review at least ten (10) business days prior to C lient’s intended usage of the Derivative Works. StoryCorps reserves the right to request any amendments to the Derivative Works to ensure such compliance. Without limiting the foregoing, StoryCorps will not approve Derivative Works that resemble the look or style of StoryCorps IP, and any such requests from Client will require changes prior to approval.

2. In all instances where Client is permitted to create Derivative Works, Client must take reasonable efforts to ensure that accurate context and relevant details are provided in conjunction with the Derivative Works. Without limiting the generality of the foregoing, Client agrees to write a two or three-sentence introduction to ensure that people who listen to or access the edited piece understand the context and relevant details about the Participants and their story. StoryCorps recommends including a brief summary of the story, the relationship between the Participants, and their full names.

3. The following Derivative Works shall only be permitted on a case-by-case basis, after obtaining prior written approval (email sufficing) by StoryCorps:
(a) Any audio-visual production or Derivative Work based on and incorporating the Released Interview and/or any photograph of a Participant that is more than ten (10) minutes in length;
(b) Any animation, illustration, film, theatrical presentation, or Derivative Work using a photograph of a Participant or depicting a Participant’s likeness, including without limitation using drawn, painted, illustrated or computer techniques, that is more than five (5) minutes in length; (c) Podcasts consisting substantively of the Collection and any Derivative Work thereof; and
(d) Any print, textual, or written publications that are published or otherwise available to third parties consisting substantively of the Collection and any Derivative Works thereof.

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StoryCorps Services Agreement | Exh. A-1
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
EXHIBIT A: FEES
Fees. In connection with all associated work in conjunction with the provision of Services under this Agreement, the Client shall pay a flat fee to StoryCorps of $110,000 (the “Fees”), with 50% of the Fee due at signing (the “ Initial Payment”) and the remaining 50% of the Fee due at completion of the Services.

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StoryCorps Services Agreement | Exh. B-1
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
EXHIBIT B: INTERVIEW COLLECTION
A. StoryCorps will record up to 25 Interviews to be conducted in-person on dates to be mutually determined, or as otherwise agreed upon in writing (email sufficing), provided that any in - person Interviews will be scheduled and recorded on consecutive calendar dates. The Interviews are currently scheduled for the fall of 2024, unless otherwise mutually agreed upon in writing.

B. StoryCorps requires advance written notice of Client’s recording engagements. Client acknowledges and agrees that Client will confirm in writing, by responsive email to StoryCorps, the dates and locations of recording engagements with a minimum eight (8) of weeks’ advance notice. For on-site recording engagements, recording date changes requested with less than eight (8) weeks’ advance notice may be subject to a rebooking fee of $1,000 per recording day. For virtual recording engagements, recording date changes requested with less than eight (8) weeks’ advance notice may be subject to a rebooking fee of $500 per half - recording day (1-3 interviews). StoryCorps can accommodate up to two (2) re-bookings of the engagement, so long as Client uses the rescheduled recoding dates within six (6) months of Client’s original confirmed dates. Re-bookings that do not comply with the previous sentence may be forfeited. Any additional recording engagement dates added to the Services on an a la carte basis will be subject to the same required policies provided herein.

C. StoryCorps personnel conducting the Interviews will work a maximum of eight (8) hours per day. A full eight-hour interview day includes: up to three (3) to five (5) interview appointments (ranging between sixty (60) minutes to ninety (90) minutes), a one -hour lunch break, and two to two and a half (2-2.5) hours for equipment set-up, break-down, and databasing substantially according to the schedule as outlined in the Recording Day Schedule on Exhibit C, which may be subject to change at the discretion of StoryCorps.

D. The Participants will be asked to sign a Release after the Interview is finished. If the Release is signed, StoryCorps will retain a copy of the Interview and a duplicate will be provided to the American Folklife Center at the Library of Congress. The Rele ase also gives StoryCorps permission to use the Interview as part of StoryCorps’ programming, including without limitation, to broadcast clips of that Participant’s Interview on public radio, to produce StoryCorps Animation for use on public television and other StoryCorps distribution channels.

E. Minor Participants who are under the age of thirteen (13) are required to have their parent or legal guardian sign a COPPA Consent Form prior to the Interview. For any Minors participating in an Interview, parents should be present during the time of the Interview to review any Release forms and other interview documents.

F. StoryCorps will provide each Participant with a copy of their Interview via a digital file, or another delivery method specified by StoryCorps.

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StoryCorps Services Agreement | Exh. C-1
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
EXHIBIT C: RECORDING DAY SCHEDULE
The Parties may mutually agree to adjust the schedule and times set forth in the Recording Day Schedule.

Recording Day Schedule for In-Person Interviews:

Time (all Eastern
Standard Time,
unless otherwise
agreed upon)

Name of
Interviewee

Contact
Information
(email and phone)

Name of
Interviewer

Contact
Information
(email and phone)
Notes (any special
needs, foreign
languages spoken,
etc.)
10:00AM –
11:00AM
Facilitators arrive, set up recording equipment and processing station.

Client point person must be present during this time!
11:00AM –
12:00PM

12:00PM –
1:00PM

1:00PM –
2:00PM

2:00PM –
3:00PM
Lunch Break
3:00PM –
4:00PM

4:00PM –
5:00PM

5:00PM –
6:00PM
Facilitators break down equipment and processing station.

Client point person must be present during this time!
Recording Day Schedule for StoryCorps Virtual Signature Interviews:

Time (all Eastern
Standard Time,
unless otherwise
agreed upon)

Participant #1
Name

Contact
Information
(email and phone)

Participant #2
Name

Contact
Information
(email and phone)

Technology
concerns
All Day Client “point person” must be available in case of missed appointments 10:00AM -
11:30AM

11:30AM -
1:00PM

1:00PM –
2:30PM

2:30PM –
4:00PM

4:00PM –
5:30PM

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StoryCorps Services Agreement | Exh. D-1
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
EXHIBIT D: ADDITIONAL SERVICES
A. Visioning Session : StoryCorps will provide a two to three (2 -3) hour structured strategy session, including a presentation for the managers of the project, prepared and led by StoryCorps employees which will include a Dedicated Account Manager (subject to change from time-to-time), whose main responsibility will be working on the project until substantially completed (the “ Visioning Session”). The session will help plan the goals of the project and the roadmap to get there. The date and time, logistics and topics for the Visioning Session may be mutually determined by both Parties.

B. Participant Recruitment Resources : StoryCorps will curate StoryCorps recruitment and participant resources for Client’s use including informational materials co -branded with the Client’s logo (with Client’s approval), sample email to share with the Client’s network, and sample social media posts. For the avoidance of doubt, any use of either Party’s name or logos in an email or social media post will be subject to the other Party’s prior written approval (email sufficing).

C. Audio Story Production and Delivery: The Client and StoryCorps will mutually identify five (5) Released Interviews, for production as professionally edited segments. StoryCorps shall provide professionally edited segments (“ Audio Story”) from designated Released Interviews to the Client according to the following terms, and in accordance with the Agreement.

1. The Client and StoryCorps will have an initial consultation (prior to or at the start of the Term) to determine the themes and storyline for each Audio Story. Interview selection will be recommended by StoryCorps, with priority consideration given to Interviews that reflect the interests identified by the Client. If the Client does not respond to Interview recommendations by StoryCorps or fails to identify any Interviews for production by the date set forth in the Production Schedule, the Client acknowledges and agrees that StoryCorps shall have final approval with regard to the Interviews selected for production. StoryCorps will deliver the Released Interviews electronically for the Client to review.

2. Production will occur on the timeline noted in the Production Schedule. StoryCorps will electronically deliver a rough cut of the Audio Stories to Client for review within six (6) weeks of designation of an applicable Released Interview for production.

3. StoryCorps will provide the Client the option to exercise a maximum of up to two (2) rounds of editing for each Audio Story. The deadlines for review and approval by Client are specified in the schedule below. Client understands that requests for additional changes or edits will delay the Production Schedule and any additional round of editing will be charged at an hourly fee of three hundred and fifty hundred dollars ($350). The fees and amounts set forth in this Exhibit D shall be incurred and calculated separately from the Fees set forth in Article II.

4. The Client should confirm that any hard facts mentioned in the story are accurate as set forth in Exhibit F.

5. Upon receiving the final Audio Story, the Client is encouraged to share the Audio Story with the Released Interview Participant(s) before sharing it publicly as a courtesy.

6. The Client will include the credit to StoryCorps, in accordance with the provisions as set forth in Exhibit E, for any use of the Audio Story as described in this Agreement.

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StoryCorps Services Agreement | Exh. D-2
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org

7. Subject to reasonable change by StoryCorps, StoryCorps and Client agree to the following Production Schedule:

Description Date To Be Completed
StoryCorps electronically delivers the Released Interview descriptions and production notes/recommendations for
Client review (if applicable).

To be mutually determined.

Client selects Interviews for production and provides
StoryCorps with the rationale behind each selection. Client is encouraged to tell the corresponding Interview
Participant(s) that their Interview has been chosen for production.

To be mutually determined.

StoryCorps delivers rough versions of Produced Audio
Segments.

To be mutually determined.

Feedback round 1: Macro-edits - Client will review the
factual accuracy of content, and provide macro -feedback for the rough cuts of Produced Audio Segments. Macro -
feedback includes notes on any factual corrections to
content, as well as requested editorial changes to anything that the C lient felt was e.g. confusing, didn’t belong, or was missing from the story.

To be mutually determined.

StoryCorps will deliver the second cuts of the Produced Audio Segments, incorporating Client macro -feedback as appropriate.

To be mutually determined.

Feedback round 2: Micro -edits - Client will provide
final micro-feedback for the rough cuts of Produced Audio Segments. Micro -feedback includes conducting a final
proofreading of the transcript and flagging any necessary corrections to the intro/outro/story, as well as requesting minor editorial changes, such as cutting out unnecessary parts of the story and reordering/clarifying words or
phrases.

To be mutually determined.

StoryCorps completes and delivers final versions of
Produced Audio Segments.

To be mutually determined.

8. If the Client does not adhere to the Production Schedule and the production of the final versions of Audio Stories is not complete within one hundred (100) days of delivery of Production Notes/Recommendations to the Client for review, StoryCorps shall have the sole right to edit and finalize the Audio Stories. Notwithstanding the foregoing, and anything to the contrary, the Client shall still be obligated to review the final Audio Stories for factual accuracy as set forth in Exhibit F and subject to the other terms and conditions set forth under this Agreement.

D. Audio Card Production and Delivery

1. StoryCorps shall provide one professionally produced Audio Card from each designated Produced Audio Segment to Client Five (5) total in accordance with the below Production Schedule. Client is encouraged to share each Audio Card with the corresponding Participants as a courtesy.

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StoryCorps Services Agreement | Exh. D-3
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org

2. Client will include the credit to StoryCorps set forth in Exhibit E for any use of the Audio Cards as described in this Agreement.

3. Subject to reasonable change by StoryCorps, StoryCorps and Client agree to the following Production Schedule:

Description Date To Be Completed
Client selects Audio Card style and provides all
necessary branding assets, and if relevant, participant photos, to include.

To be mutually determined.

StoryCorps provides a static mockup of the Audio Card
to Client for review.

To be mutually determined.

Client provides micro-feedback on the mock up. To be mutually determined.

StoryCorps delivers final Audio Card. To be mutually determined.

4. If Client does not adhere to the Production Schedule and the production of the final versions of the Audio Cards is not complete within one hundred and twenty (120) days of delivery of rough Audio Cards to Client for review, StoryCorps shall have the sole right to edit and finalize the Audio Cards.

E. Listening Event

1. StoryCorps will collaborate with The City of San Carlos to co-host one (1) l Listening Event to be held on agreed-upon dates and location.

2. StoryCorps team will work with the City of San Carlos to customize the StoryCorps event program per the themes agreed upon in the Visioning Session. StoryCorps will identify stories from the collection to share and provide opportunities for audience engagement. If possible, StoryCorps will work with The City of San Carlos to invite a local community member or representative from a partner organization to make a guest appearance. StoryCorps will highlight ways for audience members to participate in a StoryCorps conversation via our digital platforms as a way to continue and deepen their engagement following the event.

3. StoryCorps will rely on City of San Carlos to manage the event logistics and cover event expenses related to the event space, promotion, attendee outreach, tech requirements, and an ASL interpreter. A City of San Carlos representative is welcome to co-host the events and/or provide opening and closing remarks on behalf of the City.

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Packet Pg. 154

StoryCorps Services Agreement | Exh. D-4
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
EXHIBIT E: CREDITING LANGUAGE & LOGO USE

1. For any Derivative Works created by the Client from full Interviews, the Client is required to include the following crediting language in or alongside the work:
“Produced by [CLIENT], using interviews recorded by StoryCorps, a national nonprofit whose mission is to illuminate the humanity and possibility in us all — one story at a time.”

2. No StoryCorps logo may be used in connection with the Derivative Works.

3. When sharing any StoryCorps Audio Story, the Client is required to include the following crediting language alongside the work (on the webpage, within the social post, etc.):
“Audio produced by StoryCorps Studios in partnership with [CLIENT]. Interviews recorded by StoryCorps, a national nonprofit whose mission is to illuminate the humanity and possibility in us all — one story at a time. Learn more about StoryCorps Studios at www.storycorps.org/studios.”

4. For StoryCorps Audio Cards and Animations, StoryCorps will include the following crediting language within the work, which must be maintained by the Client.
“Produced by StoryCorps Studios in partnership with [CLIENT].

Interviews recorded by StoryCorps, a national nonprofit whose mission is to illuminate the humanity and possibility in us all — one story at a time.”

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StoryCorps Services Agreement | Exh. D-5
80 Hanson Place | Brooklyn, NY 11217 | 646-723-7020
storycorps.org
EXHIBIT F: CONFIRM ALL HARD FACTS AND DATES
A. This Exhibit F shall be used when preparing to publicly display or distribute any content that has been edited by either Party.

B. Before distributing a story, Client must confirm all hard facts and dates in the story and include a brief introduction.

C. Recommended steps:

1. Once the segment is edited, play it for Participants to confirm that their story is correct.

2. Double check names, spellings, and ages with the Participants.

3. Confirm all hard facts and dates mentioned in the story. Many recordings contain intimate family memories or personal tales, which are subjective. However, hard facts might be misrepresented or remembered incorrectly. Please make sure stories are true to the extent they can be confirmed, and that they are being presented in the clearest way possible. a. Example: If a Participant remembers hearing Martin Luther King Jr. speak in your city in 1963, double check to make sure Dr. King spoke in your city at that time.

4. Suggested resources for fact checking:
a. Consult a local librarian to confirm facts about local history and data. Local historians, museums, colleges, and newspapers are also quick and easy resources to find information about:
i. Military history: Confirm the years a veteran served and medals s/he won. ii. Death records: Obituaries in local newspapers verify a date of death. iii. Diseases and conditions: Consult a doctor or researcher at a local university to learn basic facts about any diseases or conditions described. iv. Laws: If a law or significant legal case is referenced, please confirm the details with a law school or other reputable source.
v. Famous people: It may not be possible to confirm the meeting of a famous figure, but please ensure the famous person referenced was alive at the time.

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StoryCorps Services Agreement | Exh. G-1
DMFIRM #408618760 v2 80 Hanson Place, 2nd Floor | Brooklyn, NY 11217 | 646-723-7020 storycorps.org
EXHIBIT G: GENERAL RELEASE

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StoryCorps Services Agreement | Exh. H-1
DMFIRM #408618760 v2 80 Hanson Place, 2nd Floor | Brooklyn, NY 11217 | 646-723-7020 storycorps.org
EXHIBIT H: COPPA CONSENT FORM

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StoryCorps Services Agreement | Exh. H-2
DMFIRM #408618760 v2 80 Hanson Place, 2nd Floor | Brooklyn, NY 11217 | 646-723-7020 storycorps.org

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Adopt Ordinance 1620 Amending Municipal Code Section 9.24.010 – Definitions, to Expand the Definition of Firearm to Include Air Rifles, BB Guns, and Other Specified Weapons; and Amending Section

9.24.030 – Discharge of Firearms Prohibited – Exceptions.

RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance 1620 amending Municipal Code Section

9.24.010 – Definitions, to expand the definition of firearm to include air rifles, BB guns, and other specified weapons, and amending Section 9.24.030 – Discharge of Firearms Prohibited – Exceptions.

FISCAL IMPLICATIONS:

There are no fiscal implications related to adopting the Ordinance.

BACKGROUND:

Chapter 9.24 of the Municipal Code – Weapons was last updated in 2019. The definition of Firearm currently excludes BB, pellet guns, and other similar weapons from regulation. The City has received concerns regarding backyard use of BB and pellet guns, raising safety concerns, especially in more densely populated neighborhoods.

At the September 9, 2024 meeting, the City Council introduced Ordinance 1620 amending the Municipal Code to expand the definition of Firearm and to add an exception to the prohibited discharge of firearms.

ANALYSIS:

Weapons such as BB and pellet guns can be dangerous to persons and wildlife, as well as cause potential property damage to windows and structures. They are typically quiet. As such, potential victims would likely have no warning that a neighbor was firing such weapons. Moreover, the range of a typical pellet gun is 50 yards, while an air rifle could have an effective range of 100 yards. This means that a pellet could travel over several lots in typical neighborhoods.

Other weapons that would be included in the proposed regulation include bows and arrows.

Modern bows shoot an arrow with an effective range of up to 400 yards and could be deadly given their force and speed exceeding 200 miles per hour.

Section 9.24.030 – Discharge is amended to be clear that the intention of the Chapter is to be consistent with state and federal laws.

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Given the urban/suburban nature of San Carlos and its neighborhoods, these weapons are not suitable to fire or use in the city and discharge should be prohibited, except as specified for legitimate law enforcement use, or at bonafide shooting and target ranges, and consistent with state and federal laws.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt Ordinance 1620 Amending Municipal Code Section 9.24.010 – Definitions, to Expand the Definition of Firearm to Include Air Rifles, BB Guns, and Other Specified Weapons; and Amending Section 9.24.030 - Discharge of Firearms Prohibited – Exceptions; or

2. Do not adopt Ordinance 1620; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Gregory Rubens, City Attorney
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Ordinance 1620 with Exhibit A – Amended Sections 9.24.10 and 9.24.030 (redlined)

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ORDINANCE NO. 1620

AN ORDINANCE OF THE CITY OF SAN CARLOS AMENDING MUNICIPAL CODE SECTION 9.24.010 – DEFINITIONS, TO EXPAND THE DEFINITION OF FIREARM TO INCLUDE AIR RIFLES, BB GUNS AND OTHER SPECIFIED WEAPONS; AND AMENDING SECTION 9.24.030 – DISCHARGE OF FIREARMS PROHIBITED – EXCEPTIONS.

SECTION 1. Findings. The City Council of the City of San Carlos hereby finds and declares as follows:

WHEREAS, there is a continuing need to address use of weapons as defined in San Carlos; and
WHEREAS, the City Council incorporates the findings made in adopting Ordinance 1542; and
WHEREAS, San Carlos neighborhoods are of a suburban and urban nature where homes and yards are in close proximity to each other; and
WHEREAS, the range of BB guns, pellet guns, and modern bows and arrow greatly exceed the distances between homes and yards and could enter onto other properties without warning; and
WHEREAS, there is a need to regulate the use of these weapons and limit their use to law enforcement and at bonafide shooting and archery ranges; and WHEREAS, the intention of the City in adopting this Ordinance is not to regulate uses of firearms preempted under state or federal laws; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of San Carlos as follows:

SECTION 2: The City Council hereby approves the Municipal Code Ordinance amendment attached as Exhibit A.

SECTION 3: CEQA. This Ordinance is exempt from additional environmental review pursuant to California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3); under the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4: Severability. The City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provisions of this Ordinance are severable and if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

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SECTION 5: Publication and Effective Date. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
* * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was introduced on the 9th day of September, 2024 and passed and adopted as an Ordinance of the City Council of the City of San Carlos at a regular meeting thereof held on the 23 rd day of September, 2024 by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
____________________________
MAYOR of the City of San Carlos
Exhibit A: Firearm Definition Updates (redlined)
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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EXHIBIT A

9.24.010 Definitions.

For the purpose of this chapter, unless the context clearly requires a different meaning, the following words, terms and phrases have the following meanings:
“Firearm” means any gun, pistol, revolver, rifle, shotgun, air gun, BB gun, pellet gun, bow and arrow, crossbow, blow gun, slingshot or any other weapon of a similar nature designed to discharge a projectile propelled by the expansion of a gas, explosion or other combustion, or through a spring or any other device designed to throw or sling or otherwise project any solid object, or any other device designed or modified to be used as a weapon, from which is expelled through a barrel a projectile by the force of an explosion or other form of combustion.

The term “firearm” does not include imitation firearm as defined by California Penal Code Section16700, or BB devices or air rifles as defined in California Penal Code Section 16250.

9.24.030 Discharge of firearms prohibited—Exceptions.

Section 9.24.020 shall not apply to the following:

A. Sheriffs, constables, marshals, police officers, or other duly appointed peace officers in the performance of their official duties, or any person summoned by such officer to assist in making arrests or preserving the peace while said person so summoned is actually engaged in assisting such officer; or
B. Persons in lawful possession of a handgun who discharge said handgun in necessary and lawful defense of self or others while on private property; or C. Persons in lawful possession of a firearm who are expressly and specifically authorized by Federal or State law to discharge said firearm under the circumstances present at the time of discharge; or
D. Persons in lawful possession of a firearm who are discharging said firearm at a legally permitted shooting range.

E. It is not the intention of this Chapter to regulate any conduct if the regulation of such conduct has been preempted by State or Federal law.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Consideration of Adopting a Resolution Establishing a One-Time Centennial Community Grant Program Utilizing Funds Allocated to the Centennial Celebration Event Budget to Support Non-Profit Community Organizations’ Centennial Programs and Events.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution establishing a one-time Centennial Community Grant Program utilizing funds allocated to the Centennial Celebration Event budget to support non-profit community organizations’ centennial programs and events.

FISCAL IMPLICATIONS:

There is no fiscal impact and no additional appropriation is needed. The City Council appropriated $250,000 in Fiscal Year (FY) 2023-24 and $750,000 in FY 2024-25 for the Capital Improvement Program budget for Project C2309 Centennial Celebration Event. The current remaining fund balance is $987,859.

The Centennial Community Grant Program funding budget shall not exceed $250,000.

BACKGROUND:

In 2025, the City and community will celebrate our centennial. During the budget adoption process for FY 2023-25, staff proposed funding in the amount of $1 million to support various centennial celebrations. On December 5, 2023, the City Council appointed twenty-two primary and seventeen alternate members to the City Centennial Advisory Committee (‘Committee”), which consisted of representatives from the City Council, City commissions and committees, community organizations, business owners, residents, and the San Carlos School District. The Committee provided recommendations to the City Council and on April 22, 2024, the Council approved the presented recommendations, which were included in the adopted budget for FY 2024-25.

Additionally, the Committee brainstormed ideas for ways in which the community can celebrate together. Many members of the Committee are also involved in different community groups and organizations and bring their own experiences and ideas for celebrating San Carlos. The supplementary ideas developed for celebrations that can occur in the community include but are not limited to: a citywide art/poster contest, a San Carlos history book and story reading, floats in the Hometown Days parade, a treasure hunt, a San Carlos passport activity, a time capsule, a brochure/map of historical homes and buildings, San Carlos Centennial merchandise, spotlight of longtime San Carlos residents, and planting 100 trees.

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ANALYSIS:

One of the City Council’s strategic goals is to work with the Centennial Advisory Committee and engage with the community to plan for the City’s centennial celebrations. Creation of this one- time grant program would encourage the greater San Carlos community to celebrate the centennial in different and unique ways, outside what City staff will focus on.

Should the Council authorize staff to move forward, a Notice of Funding Availability (NOFA) has been drafted for the Centennial Community Grant Program (Attachment 2) which outlines an overview of the program, types of eligible applicants, permissible uses, funding priorities, qualification criteria, program commitment, funding availability, application requirements, application review process, funding distribution, and application deadline. Additionally, the Grant Program Request Application (Attachment 3) includes information about the organizations applying, as well as a requested narrative of what program or event the grant monies will be used for. All applicants must agree to sign the City’s Agreement for Receipt of Grant Funds (Attachment 4).

Applicants must be a San Carlos-based non-profit organization that serves the San Carlos community in order to qualify for the grant program. These may include community service-based foundations, or charitable, cultural, social, veterans’, PTO/PTA, or youth-based organizations.

Applicants must provide a current proof of non-profit status with the State of California. Other public agencies will be ineligible to receive funding.

A list of suggested centennial programs and events is included in the NOFA, but applicants may submit their own ideas. Applicants may submit one grant request up to $30,000 for their proposed program or event. Funding allocations may cover the entire cost of the proposed program or event. Funds are expected to be distributed among several eligible organizations that best demonstrate the ability to meet the expectations of the grant program. The City is not required to distribute all funds, should total amount requested by all applicants not reach the $250,000 of total funds available or if proposed programs or events do not meet the grant requirements.

Should the funding requests exceed the grant budget, staff will determine an equitable approach to allocate funds to the applicants.

Next Steps

Should Council approve the Centennial Community Grant Program, the NOFA would be distributed starting September 27, 2024, and the City would immediately start accepting applications thereafter. The NOFA will be promoted through a robust outreach program to ensure all San Carlos-based non-profit organizations and groups are aware of the one-time grant opportunity. This shall include:

City homepage news item
City centennial webpage
Parks and Recreation Monthly Newsletter
City social media (Facebook, Nextdoor, X and Instagram) Emails directly to San Carlos non-profit community organizations

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Interested applicants will be invited to attend a non-mandatory informational meeting on October 16, 2024 via Zoom. This will give the applicants a chance to ask any questions they may have about the grant program.

All applications must be received by Friday, November 22, 2024, by 5:00 p.m. to be considered for a grant. Applications will be reviewed by City of San Carlos staff to determine if they are complete and responsive to the request. Approval of grant applications shall be delegated to City staff. All grant recipients will be listed on the City’s centennial webpage with links to the program or event in which they received funding for.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution Establishing a One-Time Centennial Community Grant Program Utilizing Funds Allocated to the Centennial Celebration Event Budget to Support Non- Profit Community Organizations’ Centennial Programs and Events; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Amy Newby, Parks & Recreation Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Resolution

2. Centennial Community Grant Program NOFA

3. Centennial Community Grant Program Request Application

4. Receipt of Grant Funds Agreement Template

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RESOLUTION NO. 2024 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

ESTABLISHING A ONE-TIME CENTENNIAL COMMUNITY GRANT PROGRAM UTILIZING

FUNDS ALLOCATED TO THE CENTENNIAL CELEBRATION EVENT BUDGET TO SUPPORT NON-PROFIT COMMUNITY ORGANIZATIONS’ CENTENNIAL
PROGRAMS AND EVENTS.

WHEREAS, the City Council appropriated $1,000,000 in the Capital Improvement Program Budget for all celebrations and projects for the centennial; and

WHEREAS, in monthly meetings held with the City Centennial Advisory Committee, many ideas were shared on how the community could celebrate the centennial; and

WHEREAS, one of the City Council’s strategic goals is to work with the Centennial Advisory Committee and engage with the community to plan for the City’s centennial celebrations; and

WHEREAS, creation of this one-time grant program would encourage the greater San Carlos community to celebrate in several ways; and

WHEREAS, grants would be available for San Carlos-based non-profit organizations including community service-based, foundation or charitable, cultural, social, veterans’, PTO/PTA, or youth-based organizations; and

WHEREAS, applicants may request up to $30,000 for their proposed program or event and funding allocations may cover the entire cost; and
WHEREAS, total funds distributed shall not exceed $250,000; and WHEREAS, the City is not required to distribute all funds if the total amount requested by applicants does not exceed the funds available or if proposed programs or events do not meet the grant requirements; and

WHEREAS, the application period shall open on Friday, September 27, 2024 and the City must receive all applicants no later than Friday, November 22, 2024, by 5:00 p.m.; and

WHEREAS, applications will be reviewed by City of San Carlos staff to determine if they are complete and responsive to the request and meet the requirements of the grant program; and

WHEREAS, all grant recipients will be listed on the City’s centennial webpage with links to funded programs and events in the community.

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NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby creates a one-time Centennial Community Grant Program utilizing funds allocated to the Centennial Celebration Event budget to support non-profit community organization centennial programs and events.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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City of San Carlos

Notice of Funding Availability (NOFA)

Centennial Community
Grant Program

NOFA Issued: Friday, September 27, 2024
Non-Mandatory Informational Meeting: October 16, 2024, 11:30 a.m. – 12:30 p.m.

Responses Due By: Friday, November 22, 2024 at 5:00 p.m.

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Program Overview. The City of San Carlos invites San Carlos -based non-profit community groups and organizations to submit a request for funding as part of the Centennial Community Grant Program. The City of San Carlos Centennial Celebration event budget contains one -time f unding allocations that shall be used to support community non -profit groups and organizations’ celebrations of the City’s centennial year. The grant monies shall be used for the purpose of centennial celebrations within the 2025 calendar year.

Types of Eligible Applicants.
• San Carlos-based non-profit organizations
o Non-profit organizations may include community service -based, foundation/charitable, cultural, social, Veteran’s, PTO/PTA, youth-based. *Public school district is ineligible
Permissible Uses. It is important to note that these funds cannot be used to subsidize operations.

Types of eligible projects may include but are not limited to:
• Community event (Centennial San Carlos Trivia Night, Scavenger Hunt, Talent Show, etc.) • Centennial program (Time Capsule, San Carlos History program, art contest, etc.) • Hometown Days Parade Float expenses
• San Carlos Centennial service project
Funding Priorities. All applicants must be based within the City of San Carlos. Applications will be accepted until the deadline on Friday, November 22, 2024 at 5:00 p.m. The grant program application period will only occur through November 22, 2024. City reserves the right to not expend all grant funds. Each applicant must submit a grant request that best supports the purpose of the Centennial Community Grant Program.

Qualification Criteria. To be considered for the Centennial Community Grant Program, the organization must meet the following criteria:
• Must be a San Carlos-based non-profit
• Must serve San Carlos residents
• Must clearly demonstrate how funds will be used
• Program or event must celebrate or reflect the City’s centennial • Must provide proper documentation for reimbursement which will be determined at the grant pre-approval stage
• Must agree to the terms in the “Agreement for Receipt of Grant Funds” Program Commitment. To demonstrate a commitment to the Centennial Community Grant Program, applicants must provide additional documentation including but not limited to:
• Must provide proof of current non-profit status
• Must submit close out summary report of how funds were utilized Funding Availability. The approved budget for grant expenditures from this fund is $250,000. Each applicant may request a maximum of $30,000 in grant funding for a centennial program or event. The funding request should be appropriate for the proposed program or event size. Fu nding allocations may cover the entire cost of the proposed program or event cost. The City is not required to distribute

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all funds, should total amount requested by applicants not exceed the funds available or if proposed programs or events do not meet the grant requirements.

Funds are expected to be distributed amongst several eligible organizations that best demonstrate the ability to meet the expectations of the grant program.

Application Requirements. Applicants must submit a complete Centennial Community Grant Program Request Application which includes a narrative of the proposed program or event (attached). Applicants must also agree to list the program or event on the City’s website for general community awareness and invitation to participate.

Application Review Process. Applications will be reviewed by City of San Carlos staff to determine if they are complete and responsive to the request. City staff will evaluate qualified applications against program or event criteria. Grants will be offered to applicants proposing programs or events that meet the goals and requirements of this NOFA.

Funding Distribution. The selected applicants will be required to enter into an Agreement for Receipt of Grant Funds within the City. Reimbursement and timing of payments will vary per applicant based on specifics of the proposed program or event. Payment schedule will be fina lized at the grant-approval stage.

Application Deadline. Written requests for funding shall be mailed or hand delivered to the attention of Amy Newby, Parks and Recreation Director, at City Hall, 600 Elm Street, San Carlos, CA 94070 or emailed to [email protected]. Responses to this NOFA are due by Friday, November 22, 2024 by 5:00 p.m.

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Centennial Community Grant Program
Request Application
Non-profit Organization Name:

Non-profit Organization Address:

Funding Amount Requested:

Event or Program Name:

Contact Person & Title:

Phone Number:

Organization Website
(if applicable):

Type of Non-profit Organization :

Detailed Explanation of Program/Event:

PTO/PTA
Youth Organization
□ Community Service based
Email Address:

Foundation/Charitable
Cultural Organization
Social Organization

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Applicant must acknowledge the following requirements:
□ Applicant has reviewed and understands the terms in the “Agreement for Receipt of Grant Funds”
attached
□ The City retains sole discretion to evaluate and make grants available and is under no obligation until an agreement is executed.
□ Applicant agrees to provide City with documentation for reimbursement.

Detailed Explanation of Program/Event (Continued):

Signature: Date:

Application Checklist:

Program or Event Description, may include additional attachments Detailed Program/Event Proposed Budget
Copy of Proof of Non-profit status

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Agreement for Receipt of Grant Funds 1 Revised 01/02/2020 2 1
9 2

AGREEMENT FOR RECEIPT OF GRANT FUNDS
This Agreement is made and entered into as of by and between the City of San Carlos hereinafter called "CITY" and ____________________(non-profit organization), A California Limited Partnership hereinafter called "GRANT RECIPIENT".

RECITALS
This Agreement is entered into with reference to the following facts and circumstances:

A. GRANT RECIPIENT is a San Carlos non-profit organization, with a valid business license.

B. GRANT RECIPIENT has submitted a request for grant funds from the CITY for its centennial celebrations.

C. The CITY finds that the GRANT RECIPIENT is a current non-profit organization in good standing and that the grant of funds set forth herein is for an appropriate public purpose: To coordinate a San Carlos community centennial themed program or event.

D. That CITY has agreed to provide grant funds and desires to enter into this Agreement to govern the receipt and use of grant funds provided by CITY to GRANT RECIPIENT.

THEREFORE, the CITY has elected to engage the services of GRANT RECIPIENT upon the terms and conditions as hereinafter set forth.

1. Scope of Work. The scope of work to be performed by GRANT RECIPIENT under this Agreement shall include that “Scope of Work” set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.

Performance of the work specified in said Exhibit is hereby made an obligation of GRANT RECIPIENT under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.

Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.

2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire upon December 31 (or 24), 2025 .

3. Grant Funds. CITY shall provide GRANT RECIPIENT with grant funds for the Scope of Work performed by GRANT RECIPIENT.

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Agreement for Receipt of Grant Funds 2 Revised 01/02/2020 2 1
9 2
($ )
Notwithstanding the foregoing, the combined total of grant funds payable hereunder shall not exceed the sum of unless the
performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by CITY’s City Manager (for contracts less than $75,000 or authorized by City Council action for contracts $75,000 or more by motion duly made and carried).

Grant funds hereunder shall be payable upon billing by GRANT RECIPIENT to CITY, which billing shall include an itemized statement, briefly describing by task and/or cost/expense items billed.

4. Additional Services. In the event CITY desires the performance of additional services not otherwise included within the services described in Exhibit A, such services shall be authorized in advance of the performance thereof by CITY’s City Manager (for contracts less than
$75,000 or authorized by City Council action for contracts $75,000 or more by motion duly made and carried). Such amendment to this Agreement shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor, the time of performance thereof, and such other matters as the parties deem appropriate for the accomplishment of such services.

Any additional services causing the total contract price to exceed $75,000, shall require approval by the City Council. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.

5. Records. GRANT RECIPIENT shall keep and maintain accurate records of all time expended and costs and expenses incurred relating to services to be performed by GRANT RECIPIENT hereunder. Said records shall be available to CITY for review and copying during regular business hours at GRANT RECIPIENT’s place of business or as otherwise agreed upon by the parties.

6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.

7. Relationship of Parties. It is understood that the relationship of GRANT RECIPIENT to the CITY is that of an independent contractor and all persons working for or under the direction of GRANT RECIPIENT are its agents or employees and not agents or employees of the CITY.

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Agreement for Receipt of Grant Funds 3 Revised 01/02/2020 2 1
9 2

8. Indemnity. GRANT RECIPIENT hereby agrees to defend, indemnify, and save harmless CITY, its Council, boards, commissions, officers, attorneys, employees and agents, from and against any and all claims, suits, actions liability, loss, damage, expense, cost (including, without limitation, costs of litigation and attorneys fees) of every nature, kind or description, which may be brought against, or suffered or sustained by, CITY, its Council, boards, commissions, officers, attorneys, employees or agents arising or resulting directly or indirectly from any act or omission of GRANT RECIPIENT, its officers, employees or agents in the performance of any services or work pursuant to this Agreement.

The duty of GRANT RECIPIENT to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein contained shall be construed to require GRANT RECIPIENT to indemnify CITY, its Council, boards, commissions, officers, employees and agents against any responsibility or liability in contravention of Section 2782 of the California Civil Code.

9. Insurance. GRANT RECIPIENT shall acquire and maintain Workers’ Compensation, employer’s liability, commercial general liability, owned and non-owned and hired automobile liability, and professional liability insurance covering risks relating to GRANT RECIPIENT’s services to be performed hereunder in form subject to the approval of the City Attorney and/or CITY’s Risk Manager. The minimum amounts of coverage corresponding to the aforesaid categories of insurance per insurable event, shall be as follows:

Insurance Category Minimum Limits
Workers’ Compensation statutory minimum
Employer’s Liability $1,000,000 per accident for bodily injury or disease. CONSULTANT shall submit
to City a Waiver of Subrogation
endorsement in favor of City, its officers,
agents, employees, and volunteers.

Commercial General Liability $1,000,000 per occurrence for bodily injury, personal injury, and property
damage, including without limitation,
blanket contractual liability and coverage
for explosion, collapse and underground
property damage hazards. If a general
aggregate limit applies,

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Agreement for Receipt of Grant Funds 4 Revised 01/02/2020 2 1
9 2
either the general aggregate limit shall
apply separately to this project/location
or the general aggregate limit shall be
twice the required occurrence limit.

Coverage must be at least as broad as
Insurance Services Office form CG 00

01. Automobile Liability $1,000,000 per accident for bodily injury and property damage (coverage
required to the extent applicable to
GRANT RECIPIENT’s vehicle usage in
performing services hereunder)
1Professional Liability $1,000,000 per claim and if a general aggregate limit applies, general
aggregate limit shall be twice the
required occurrence limit.

Concurrently with the execution of this Agreement, GRANT RECIPIENT shall furnish CITY with certificates and copies of information or declaration pages of the insurance required hereunder and, with respect to evidence of commercial general liability and automobile liability insurance coverage, original endorsements:
(a) Precluding cancellation or reduction in per occurrence limits before the expiration of thirty (30) days (10 days for nonpayment) after City shall have received written notification of cancellation in coverage or reduction in per occurrence limits by first class mail; (b) GRANT RECIPIENT’s general liability policies shall be primary and non-contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insured under such policies. An endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37, is also required.

Claims Made Policies
If any of the required policies provide claims-made coverage:
1 Note: Professional liability insurance coverage is not required if the contractor/vendor/consultant is not providing a service regulated by the state. (Examples of service providers regulated by the state are insurance agents, professional engineers, doctors, certified public accountants, lawyers, etc.) Please check and initial the following if professional liability is NOT required for this agreement.

Recommended [Project Manager] Approved [Risk Manager]

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Agreement for Receipt of Grant Funds 5 Revised 01/02/2020 2 1
9 2

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the GRANT RECIPIENT must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage
GRANT RECIPIENT shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Waiver of Subrogation
GRANT RECIPIENT hereby grants to CITY a waiver of any right to subrogation which any insurer of said GRANT RECIPIENT may acquire against the CITY by virtue of the payment of any loss under such insurance.

This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Special Risks or Circumstances
CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Coverage
It is a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater.

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Agreement for Receipt of Grant Funds 6 Revised 01/02/2020 2 1
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Primary and Non-Contributory Coverage
The Additional Insured coverage under the GRANT RECIPIENT’s policy shall be “primary and non-contributory” as will not seek contribution from the CITY insurance or self-insurance and shall be at least as broad as CG 20 01 04 12.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY before the CITY insurance or self-insurance shall be called upon to protect it as a named insured.

10. WORKERS' COMPENSATION. GRANT RECIPIENT certifies that he is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and GRANT RECIPIENT certifies that he will comply with such provisions before commencing the performance of the work of this agreement.

11. NON-DISCRIMINATION. The GRANT RECIPIENT will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The GRANT RECIPIENT will take affirmative action to insure that applicants are employed and the employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following:
employment, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The GRANT RECIPIENT shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101-336) which prohibits discrimination on the basis of disability by public entities. The GRANT RECIPIENT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.

12. Notice. All notices required by this Agreement shall be given to the CITY and GRANT RECIPIENT in writing, by first class mail, postage prepaid, addressed as follows:

CITY: City of San Carlos
600 Elm Street

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Agreement for Receipt of Grant Funds 7 Revised 01/02/2020 2 1
9 2
San Carlos, CA 94070
Attention: Amy Newby

13. Non-Assignment. This Agreement is not assignable either in whole or in part.

14. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.

15. Validity. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

16. Governing Law. This Agreement shall be governed by the laws of the State of California and any suit or action initiated by either party shall be brought in the County of San Mateo, California. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.

17. Mediation. Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs. If a party refuses or fails to participate in mediation in good faith prior to filing a lawsuit, then that party shall be barred from recovery of attorneys fees and costs of suit.

18. Entire Agreement. Each party acknowledges that this agreement, the exhibits hereto, and the documents incorporated by reference herein constitute the complete agreement and exclusive statement of the terms and conditions between the parties, which supersedes and merges all prior proposals, understandings and all other agreements, verbal and written, between the parties relating to the subject matter of this agreement. This agreement may not be modified or altered except by written instrument duly executed by both parties.

Attention: Contact Information
Address: GRANT RECIPIENT:

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Agreement for Receipt of Grant Funds 8 Revised 01/02/2020 2 1
9 2
[SIGNATURE PAGE TO FOLLOW]

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Agreement Revised 03/14/2019

SIGNATURE PAGE
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF SAN CARLOS:

Dated:

Jeff Maltbie, City Manager
ATTEST:

Dated:

Crystal Mui, City Clerk
APPROVED AS TO FORM:

Dated:

Gregory J. Rubens, City Attorney
CONSULTANT/CONTRACTOR/VENDOR:

Dated:

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 23, 2024
ITEM TITLE: Consideration of Adopting a Resolution Endorsing the Refined Street Designs and Direct Staff to Proceed with Preparing the Downtown Specific Plan and Streetscape Master Plan.

RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution endorsing the refined street designs and direct staff to proceed with preparing the Downtown Specific Plan and Streetscape Master Plan.

FISCAL IMPLICATIONS:

There are no fiscal impacts associated with receiving a presentation and adopting the Resolution endorsing a street design and directing staff to continue to prepare the Downtown Specific Plan and Streetscape Master Plan. Funding to prepare the Downtown Specific Plan and Streetscape Master Plan (C2105) – Downtown Planning Initiative (Specific Plan) has been previously appropriated. At this time, no funds have been appropriated for construction and implementation of improvements to downtown streets.

BACKGROUND:

The San Carlos City Council adopted a Strategic Plan, which directed City staff to:
“….. work with residents, property owners, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to develop a plan to understand and ensure that the downtown meets the needs of the community and businesses now and into the future.”
The Downtown Specific Plan and Streetscape Master Plan study area (Figure 1) is framed by Holly Street to the north, Greenwood Avenue to the south, El Camino Real to the east, and Walnut Street to the west. The Downtown Specific Plan will also address the streets around the Civic Center including San Carlos Avenue, Cherry Street, Elm Street, and Chestnut Street, as indicated by the green dotted line in Figure 1 below.

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Figure 1. Downtown Specific Plan and Streetscape Master Plan Study Area Meeting Purpose
Since receiving the Council’s input on the Downtown Advisory Committee’s (“DTAC’s”) endorsed street designs on June 10, 2024, staff and the consultant team worked together to refine the street designs and presented these refinements (plus traffic and parking impact key findings) to the San Carlos business community on August 28, 2024, and to all City of San Carlos commissions and committees on September 3, 2024.

The purpose of this meeting is to present these refined street designs and their effects on traffic and parking outcomes to the Council. Staff is asking the Council to consider adopting a Resolution (Attachment 1, Exhibit A) to endorse these refined street designs so that the project team can continue drafting the Downtown Specific Plan and accompanying Downtown Streetscape Master Plan. Although no final decision will be made, should the Council adopt the Resolution and approve the refined street designs, these drawings will serve as an imprint and influence the policies, standards, and specifications of the Specific Plan and Streetscape Master Plan as they continue to evolve and eventually be released for public review and ultimately, considered by the Council for formal adoption.

Summary of Benefits
The refined street designs aim to be consistent with and further the objectives of the:
✓Council approved 2020 Bicycle and Pedestrian Master Plan, and ✓Council approved 2021 East Side Innovation District Vision Plan, which calls for increased connectivity and boosting pedestrian and bicycle infrastructure.

In addition to the above, a draft vision statement (Attachment 2) was developed for this Downtown Specific Plan and Streetscape Master Plan project based on community input, including DTAC.

In addition, guiding principles (Attachment 3), were also developed out of the community

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engagement process; these guiding principles call for prioritizing and leading with mobility and connectivity, downtown vibrancy, placemaking and identity, all resting on a foundation of equity and resilience. The City-approved 2020 Bicycle and Pedestrian Master Plan, the 2021 East Side Innovation District Vision Plan, the vision statement, the guiding principles, input from the City Council, and extensive community engagement from City commissions and committees helped shape the proposed redesigns for downtown San Carlos streets.

Summary of Design Changes
• Significantly widened sidewalks (sidewalks proposed to be 20 feet wide on San Carlos Avenue and Laurel Street)
• Protected bike lanes (on San Carlos Avenue and El Camino Real) • Improved outdoor dining space
• Urban greening: i.e. consistent street trees, tree “groves” (for shade) and rain gardens (for stormwater management)
• Other amenities such as outdoor seating, event and festival space accommodations, pavilions, opportunities for public art, drinking fountains, power outlets and charging stations
• Connectivity between Downtown, Caltrain, and East San Carlos for all modes of travel (enhancing the experience pedestrians and bicyclists, and Caltrain riders) Summary of Outcomes as a Result of Design Changes
• Added downtown vitality, vibrancy
• Improved shopping and dining experience
• Enhanced pedestrian experience
• Safer bike routes
• Increase in visitors
• More space for downtown programming, and activities
• Resulting in people spending more time in downtown San Carlos Milestones Since June 10, 2024
On June 10, 2024, the Council received a presentation on street designs endorsed by DTAC, which had been previously reviewed by San Carlos’ Economic Development Advisory Commission (EDAC); the Parks Recreation, and Culture Commission (PRCC); the Planning and Transportation Commission (PTC), and the Youth Advisory Council (YAC). At this meeting, staff and the consultant team received the following comments from the Council (Attachment 6):

For San Carlos Avenue, Council comments and recommendations included:
•North side of San Carlos Avenue is too constrained (concern about losing sidewalk space) •General agreement to remove median strip if additional space is needed •General agreement to remove parking on the south side of San Carlos Avenue •Concern about drivers being able to parallel park on San Carlos Avenue on the segment between El Camino Real and Laurel Street
•The bicycle lanes should be protected
•Expressed concerns about losing travel lanes because of what that might do to traffic conditions

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For El Camino Real, Council comments and recommendations included:
•Concerns about losing parking spaces on the west side of El Camino Real For Laurel Street, Council comments and recommendations included:
•For the 600 block of Laurel Street, make sure there is sufficient space for outdoor dining (along the building frontage and along the proposed tree strip) •The proposed curbless configuration on the 600 and 800 blocks should consider safety of outdoor diners
•The new plaza off the 600 block of Laurel Street (i.e. ‘Wheeler Plaza’ – to be renamed), should be a flexible use, with a multi-use pavilion, allowing for change in activities with the seasons, include tables and chairs; pods for business start-ups/incubator space okay •For the central plaza of the 700 block of Laurel Street – ‘Centennial Plaza’ – pull the proposed pavilion out toward the center a little more so it is visually prominent from the 700 block
For other streets, the Council comments and recommendations included:
•For Arroyo Avenue, accommodate outdoor dining on the north side, and simplify sidewalks •For Brittan Avenue, resolve merging lanes to gain space for bike lanes Other comments from the Council:
•Come back to share the overall parking loss totals
•Provide examples of cities that have ‘sway’ streets
•Study ways to incentivize parking turnover
•Provide more detailed renderings from a pedestrian’s perspective •Be thoughtful about which trees to plant downtown
Online Community Survey
Since the June 10, 2024 City Council meeting, staff released an online survey asking the public for input on materials, trees, and other streetscape features that would establish the look and feel of redesigned streets in the downtown area. A total of 848 responses were received (Attachments 10 and 11).

Council Subcommittee, Businesses Community, Commission and Committee Meetings While that survey was underway, the project team refined street designs and tested them to understand what effects these proposed redesigns would have on traffic and parking. Both the refined street designs plus traffic and parking outcomes were presented to the City Council Downtown Subcommittee on August 27, shared with the downtown business community on August 28, 2024, and presented to the DTAC, EDAC, PRCC, PTC, and YAC during an All- Commissions Special Joint Meeting on September 3, 2024. Comments and feedback from the business community and all commissions are provided in Attachments 7 and 8.

Overall, the business attendees reacted positively to the street redesigns, but expressed concerns about loading zones, how much parking would be removed, whether the parklets would remain, parklets blocking storefronts becoming eyesores and when will the City remove them, timeline for the project – including construction timing, how much it would cost to redesign streets and how will the City pay for it, requests to move Farmer’s Market to side streets, access to the 600 block

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being affected by the 700 block closure, accommodations for deliveries, significant concerns about rodents, and concerns that the streets are getting dirtier.

All Commissions Special Joint Meeting
At the All-Commissions Special Joint Meeting on September 3, 2024, staff and the consultant team received support for the redesigns, including how transformational this project would be to San Carlos. There were comments related to: green building and solar (i.e. go beyond just solar ready); EV charging stations; the use of drought-tolerant native landscaping; clarification needed about remaining parking stalls and where these would be; length of construction periods and phasing and their impacts to traffic and downtown businesses (will the City pay businesses to offset losses during construction periods?); use of the alleys as key resource; traffic queues along San Carlos Avenue and strategic phasing for later implementation; concerns about the accuracy of parking study findings related to parking availability at Wheeler Garage and along Walnut between Cherry and Olive Streets; more information about timing of the project; use of the sidewalk/new plazas and their regulations; a plan for cohesive outdoor dining furniture; stronger parking enforcement in the near term; and, safety features of curbless streets.

Refinements to Street Designs (Exhibit A to Attachment 1):
600 and 800 Block of Laurel Street
Key features of the proposed redesign of the 600 and 800 block of Laurel Street include:
✓Increases in sidewalk width from 9 ft. wide to 20 ft. wide on both sides of Laurel Street ✓Curbless street design
✓More room for outdoor dining and public seating
✓Shared bicycle lanes (i.e. “sharrows”)
✓Alternating multi-use curb zone on both sides of street for parking, pick-up/drop off, and deliveries
✓Ability to accommodate festivals and farmer’s market layouts ✓Trees for shading and landscaped “rain gardens”
✓Transforming the temporary parking lot (between Blue Line Pizza and Paris Baguette) into a new public plaza, with new business pop-up opportunities, multi-purpose pavilion, public restrooms, trees and rain gardens, outdoor dining and public seating (complete with utility hook ups, i.e. no generators)
✓Bicycle parking
✓Public drinking fountain
✓Power outlets and electric vehicle charging
Figure 2. Cross Section of 600 and 800 blocks of Laurel Street (Looking north)

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700 Block of Laurel Street
Key features of the proposed redesign of the 700 block of Laurel Street include:
✓Maintaining the “sway” design from the 600 block of Laurel Street ✓A full pedestrian plaza experience (closed to cars, and bicycle dismount zone) ✓More room for outdoor dining
✓Ample public seating
✓Groves of trees for shading
✓Public art opportunity for new fountain
✓Activated/programming areas
✓Bicycle parking
✓Public drinking fountain
✓Redesign of Harrington Park with multi-purpose stage/pavilion, public restrooms, trees and rain gardens, public seating
Figure 3. Draft Rendering of “Centennial Plaza” (700 Block of Laurel Street)

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1100 and 1200 San Carlos Avenue
Key features of the proposed redesign of the 1100 and 1200 blocks of San Carlos Avenue include:
✓Enhanced pedestrian and bicycle facilities connecting the east side and Caltrain to downtown San Carlos
✓Increasing the sidewalk from 11 ft. wide to 20 ft. wide on both sides of San Carlos Avenue ✓More room for outdoor dining
✓Protected bicycle lanes on both sides
✓Multi-use curb zone for parking, pick-up/drop off, and deliveries (curb zone on south side of San Carlos Avenue)
Figure 4. Cross Section of 1100 and 1200 blocks of San Carlos Avenue (Looking east, toward Caltrain Station)
Arroyo Avenue

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Key features of the proposed redesign of Arroyo Avenue include:
✓Increasing the sidewalk from 6 ft. wide to 11 ft. wide on the south side of Arroyo Avenue ✓Increasing the sidewalk from 6 ft. to 17 ft. wide on the north side of Arroyo Avenue ✓New street tree strips
✓More room for outdoor dining on the north side of Arroyo Avenue ✓“Bicycle Boulevard” approach to shared bicycle lane design to prioritize and strengthen east-west bicycle connectivity (through speed calming measures such as chicanes, etc.) ✓Strong bicycle and pedestrian connection from the Arroyo underpass to the East Side Figure 5. Cross Section of Arroyo Avenue (Looking east, towards El Camino Real) Brittan Avenue

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Key features of the proposed redesign of Brittan Avenue include:
✓Retention of 6 ft wide sidewalk
✓Reduced travel lane width (remove one of the west bound merging lanes) to accommodate new protected bicycle lanes on both sides of Brittan Avenue (move merging function back to east side of Old County Rd)
✓New street tree strips
✓Strong bicycle and pedestrian connection to the East Side ✓Street design elements such as streetlights with two-way hook style hanging baskets Figure 6. Cross Section of Brittan Avenue (Looking east, towards El Camino Real)

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El Camino Real
Key features of the proposed redesign of El Camino Real (full length of city limits) include:
✓Adherence to the Grand Boulevard Initiative and the San Carlos Bicycle and Pedestrian Master Plan 2020 strategy to convert El Camino Real into a multi-modal boulevard, supporting equitable right-of-way distribution
✓Increased sidewalk width from 7 ft to 20 ft. wide on the west side of El Camino Real to allow for more outdoor dining/seating area
✓Removal of one southbound lane (reduce from from three to two) to make room for a new protected bicycle lane on the west side of El Camino Real ✓Retention of parking on the west side of El Camino Real ✓Reduction in travel lane width on northbound lanes to make room for a protected bicycle lane on the east side of El Camino Real
✓New street tree strips on both sides of El Camino Real ✓Strong bicycle and pedestrian connections across the city, and leading to and from the East Side
Figure 7. Cross Section of El Camino Real (Looking north)

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Key Findings:

Traffic
To determine the effects of street designs on traffic and circulation within the downtown, the project team reviewed the existing circulation plan and travel patterns throughout the downtown, including traffic volumes, traffic operations, pedestrian, bicycle and transit infrastructure. A total of 30 intersections were included in the study.

The objectives of the traffic study were to determine:
✓Traffic conditions with the streets in their current conditions (i.e. if the City chose not to redesign any streets)
✓Redesign of streets and their effects on traffic in the near term (i.e. over the next 5 years, by 2030)
✓Redesign of streets and their effects on traffic over the long term (i.e. over the next 20 years, by 2045)
The traffic study showed that while there can be different times when congestion occurs during the week, the identified hotspots are the El Camino Real intersections at Holly Street, San Carlos Avenue, and Brittan Avenue. These three locations experience higher delays and back-ups than the other 27 study intersections (located between El Camino Real and Elm Street, and between Holly Street and Brittan Avenue). However, these three locations currently operate at an acceptable level and are projected to continue operating at acceptable levels in the near term.

The key takeaways of the traffic study include:
✓Traffic adapts to changes in the network. For example, the closure of the 700 block of Laurel Street has led to changes in how traffic is routed and where people park, but has not resulted in circulation or parking deficiencies.
✓Near-term traffic forecast (2030) shows little change, even with road diets on San Carlos Ave and El Camino Real.
✓San Carlos will gain improved connections between downtown, Caltrain, and the City’s East Side, with wider sidewalks and bike facilities.
✓Long-term traffic forecast (2045) shows slower traffic and queues due to local and regional growth, yet still at a manageable level overall.
✓Downtown Specific Plan growth will incrementally add to the travel times and queues over time.
✓Transportation Demand Management (TDM) programs will lead to increases in transit, walking, and bicycling, and lessen the effects of increased traffic.

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✓Other traffic operational improvements, such as traffic signal timing changes and use of Holly Street as a swing lane, can also lessen the effects of increased traffic.

Parking
To properly assess the potential effects of streetscape changes, the project team conducted a comprehensive parking inventory and occupancy survey of all public and private on- and off-street parking spaces in the downtown during mid-day, early evening, and late-night hours that gauged parking demand conditions at various times of the day. Parking surveys were conducted on a Thursday, Saturday, and Sunday to collect varying weekday and weekend conditions, including the Farmer’s Market.

In total over 3,100 parking spaces were inventoried.

High parking occupancy levels were observed in certain areas (600 and 800 blocks of Laurel Street, public off-street lots on the 700 block of Laurel) while other areas were sparsely occupied (Walnut and Elm Streets, the SamTrans garage, Wheeler garage, and Caltrain lot). Overall, roughly 60% of all spaces were occupied on Thursday from 12:00 p.m. to 1:00 p.m. This is referred to as the peak parking period, where the study found most of the cars parking at a single point in time. As a point of comparison, the total parking occupancy for the entire downtown was 46% on Saturday between 7:00 pm and 8:00 pm when many restaurants and bars are active.

To make room for wider sidewalks, ample outdoor dining, and protected bicycle lanes, the proposed streets designs would require the removal of 47 on-street spaces on San Carlos Avenue and Laurel Street. There is currently a total of 779 downtown on-street spaces between Holly Street and Arroyo Avenue. The removal of 47 spaces will result in a 6% reduction in parking spaces compared with what is available today.

A review of peak (mid-day, Thursday) parking demand data shows that there are 102 empty on- street parking spaces within one block of Laurel and 144 empty public spaces at Wheeler garage.

These data indicate there will still be ample available parking for motorists even with the removal of 47 on-street parking spaces. The data also showed that there were an additional 51 to 73 on- street parking spaces available within the immediate plan area during these times.

An analysis of future parking demand generated by new development through 2045 shows that there is adequate parking supply to accommodate an increase in commercial and residential development. Although mid-day Thursday is the current overall peak hour of demand for the downtown, the future parking supply will be most impacted on Saturday evenings when restaurants and bars are active and future residents are largely present. The combination of demand from future development on Saturday evening increases overall downtown parking occupancy from roughly half to approximately three-quarters. The removal of 47 spaces under the streetscape plan would have a very small impact compared to the larger effects of development.

While the current on-street parking supply is generally sufficient to meet anticipated parking demand/needs and the future overall parking supply is adequate to accommodate future demand, the Downtown Specific Plan will still need to include parking management strategies to help

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manage how the parking is used to increase parking turnover and enhance parking availability for all users. This will be the case with or without improved/redesigned streets.

Parking management strategies can help manage both existing and future parking demand, accommodate parking for the downtown’s various users (e.g., employees, residents, patrons, etc.), and prioritize cost-effective strategies.

Based on best practices from other communities, the parking management plan will consider a range of potential strategies such as regulation and pricing, shared parking, new parking opportunity sites, permitting and enforcement, as well as parking and transportation demand management requirements for new development.

The selection and shaping of several of these strategies is necessary due to new state laws regarding parking, pedestrian safety, and mobility. In addition, these strategies are also influenced and directed by current City policies such as those included in the General Plan, the Bicycle and Pedestrian Master Plan, and the Climate Mitigation and Adaptation Plan.

Overall, to get more sidewalk space, more outdoor dining, new and safe bicycle lanes, there is a need to remove 47 spaces in the immediate downtown core including along San Carlos Avenue (1100 and 1200 block), 600 block of Laurel Street, and the 800 block of Laurel Street (a removal of 6% of 779 total on-street spaces between Holly Street and Arroyo Avenue).

At peak parking hours there were between 83 to 102 empty on-street spaces within one block of Laurel Street, plus an additional 144 spaces in Wheeler parking garage, and another 51 to 73 spaces within the downtown plan area. The parking study verified that yes, there is limited available parking on the 600 and 800 blocks of Laurel Street and in the parking lots behind the 700 block. To better manage these parking spaces that are the closest to shops and restaurants, the project team will develop parking management strategies to encourage parking turnover and designate parking spaces for those who need it most (i.e. mobility impaired). The street designs also plan for designated pick-up and drop-off zones along Cherry and Olive Streets.

The data, both existing parking supply and parking occupancy rates, showed that there is no significant impediment to allowing new and improved street designs for downtown San Carlos.

NEXT STEPS:

Should the Council adopt a Resolution (Attachment 1) to endorse the final street designs, City staff and the project team will continue with drafting the Downtown Specific Plan and Streetscape Master Plan based on the Council’s endorsement.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution endorsing the refined street designs and direct staff to proceed with preparing the Downtown Specific Plan and Streetscape Master Plan; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

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Respectfully submitted by:

Al Savay, Community Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):

1. Proposed Resolution
Exhibit A to Attachment 1 – Refined Street Designs
a. 600 and 800 Laurel Street
b. 700 Laurel Street
c. 1100 and 1200 San Carlos Avenue
d. Arroyo Avenue
e. Brittan Avenue
f. El Camino Real

2. Draft Vision Statement for Downtown San Carlos

3. Draft Guiding Principles for Downtown San Carlos

4. Traffic Key Findings

5. Parking Key Findings

6. Meeting Notes – City Council Meeting, June 10, 2024

7. Meeting Notes – Downtown Business Stakeholder Meeting, August 28, 2024

8. Meeting Notes – All Commissions Meeting, September 3, 2024

9. Public Comments Emailed to City Staff

10. Downtown Streetscape Survey Results

11. Downtown Streetscape Survey – Individual Comments

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RESOLUTION NO. 2024 - _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

ENDORSING THE REFINED STREET DESIGNS FOR THE DOWNTOWN SPECIFIC PLAN AND STREETSCAPE MASTER PLAN PROJECT.
___________________________________________________________________________ WHEREAS, the City Council of the City of San Carlos has made the planning for the future of its downtown one of its top strategic objectives, as originally set forth in the City’s adopted 2021 Strategic Plan, and reaffirmed this during its City Council retreats on January 21, 2022, January 27, 2023, and January 18, 2024; and
WHEREAS, following extensive civic engagement between May 2023 and March 2024, the Downtown Advisory Committee (“DTAC”) endorsed a preferred street design as part of the Downtown Specific Plan and Streetscape Master Plan project during its meeting of March 19, 2024; and
WHEREAS, following input from the Planning and Transportation Commission on May 20, 2024, the DTAC’s recommended street design was presented to the City Council on June 10, 2024, for its review and following receipt of public comments; and WHEREAS, on June 10, 2024, the City Council provided input to staff and adopted Resolution 2024-067 affirming the street designs for testing and modeling of traffic and parking outcomes; and
WHEREAS, on August 28, 2024, refinements to street designs and key findings from traffic and parking studies were presented to the downtown business community for review and input; and
WHEREAS, on September 3, 2024, refinements to street designs and key findings from traffic and parking studies were presented to the Downtown Advisory Committee, Economic Development Advisory Commission, Parks Recreation and Culture Commission, Planning and Transportation Commission, and the Youth Advisory Council during an All-Commissions Special Joint Meeting.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Carlos endorses the refined street designs for the Downtown Specific Plan and Streetscape Master Plan Project.
* * * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 23rd day of September 2024, by the following vote:

AYES, COUNCILMEMBERS:______________________________________________ NOES, COUNCILMEMBERS:______________________________________________ ABSENT, COUNCILMEMBERS:______________________________________________

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__
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibit A: Refined Street Designs
- 600 and 800 Laurel Street
- 700 Laurel Street
- 1100 and 1200 San Carlos Avenue
- Arroyo Avenue
- Brittan Avenue
- El Camino Real

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Downtown Core Street Design –Refined Street Designs

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EXISTING CIRCULATIONProposed Pedestrian Priority Zone with Permanent Closure of 700 Laurel Block

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DRAFT ILLUSTRATIVE STREETSCAPE LAYOUT (The “Downtown Core”)LAUREL STREET 600, 700 & 800 BLOCKS AND SAN CARLOS AVENUE 1100 & 1200 BLOCKS1100 BLOCK1200 BLOCKCHERRY STOLIVE ST LAUREL STSAN CARLOS AVEEL CAMINO REAL

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DRAFT ILLUSTRATIVE STREETSCAPE LAYOUT (South of Arroyo Ave)LAUREL STREET 900, 1000 & 1100 BLOCKS (SoLa District)

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600 BLOCK OF LAUREL STREET
AlternateParallelParkingGreen InfrastructureAlternateParallelParkingVehicularLanesCurb-lessDesign Class III Bike Lane
CHERRY STLAUREL STSAN CARLOS AVEBus Stop

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MATERIALS TO CREATE PLAZA EXPERIENCE

TREES FOR SHADE

POP-UP MARKETIN WHEELER PLAZA

EXPANDED OUTDOOR DINING AND PUBLIC SEATING IN WHEELER PLAZAMULTI-PURPOSE PROGRAMMINGIN WHEELER PLAZA

SPACE FOR PERFORMANCES IN WHEELER PLAZA
EXAMPLES OF ACTIVITIES AS POSSIBLE WAYS TO ACTIVATE THE 600 BLOCK OF LAUREL STREET

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700 BLOCK OF LAUREL STREET - PEDESTRIAN PLAZA
Green InfrastructureCurb-lessDesignEmergency AccessGroves Central PlazaHarrington ParkOLIVE STLAUREL STCHERRY STAlley / Parking Area

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OUTDOOR DINING

PUBLIC ARTPUBLIC SEATINGWATER FEATURE

EVENT PLAZA/ PROGRAMMINGSTAGE/ PERFORMANCE AREA
EXAMPLES OF ACTIVITIES AS POSSIBLE WAYS TO ACTIVATE THE 700 BLOCK OF LAUREL STREET

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800 BLOCK OF LAUREL STREET
AlternateParallelParkingGreen InfrastructureAlternateParallelParkingCurb-lessDesign Class III Bike LaneVehicularLanes

LAUREL STOLIVE ST

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FLEXIBLE USE / SPECIAL PAVING
EXAMPLES OF ACTIVITIES AS POSSIBLE WAYS TO ACTIVATE THE 800 BLOCK OF LAUREL STREET

TREES FOR SHADINGWIDER SIDEWALKSSIDEWALK DININGPUBLIC SEATINGSTORM WATER MANAGEMENT

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WHAT WE HEARD SINCE COUNCIL LAST MET ON JUNE 10, 2024

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San Carlos Ave:North side condition too constrained OK to eliminate median strip, if additional space is neededOK to lose parking on the south side Concerns about losing lanesEl Camino Real:•Concerns about lose parking spaces on the west side COUNCIL FEEDBACK – JUNE 10, 2024Laurel Street:600 block – make sure there is sufficient space for outdoor dining (frontage plus tree strip)Curbless configuration on 600 & 800 need moveable barriers for outdoor diningWheeler – flexible use: multi-use pavilion, change activities with the season, tables and chairs, pods OK700 block – Centennial Plaza – pull the pavilion out a little more Other Streets:Arroyo – outdoor dining on the north side, simplified sidewalksBritton – resolve merging lanes to gain space for bike lanesDefine Parking Loss totals

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LAUREL STREETBLOCK 600 & 800 (Looking North)EXISTING(LOOKING NORTH)PROPOSED

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LAUREL STREET (Festival/ Market Scenario)BLOCK 600 & 800 (Looking North)EXISTING(LOOKING NORTH)PROPOSED

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LAUREL STREET 700 Block View

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LAUREL STREET DOWNTOWN CORE AXON

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LAUREL STREET SoLA AXON

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SAN CARLOS AVENUEBLOCKS 1100 & 1200 (Looking Towards the Caltrain Station)EXISTING(LOOKING EAST)PROPOSED

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ARROYO AVENUE(Looking Towards El Camino Real)

PROPOSED

EXISTING(LOOKING EAST)

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BRITTAN AVENUE(Looking East)

EXISTING(LOOKING EAST)PROPOSED

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EL CAMINO REAL (Looking North)

EXISTING(LOOKING NORTHPROPOSED

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Attachment 2
Draft Vision Statement for the Downtown
Specific Plan + Streetscape Master Plan Project
“Downtown is the heart of San Carlos that provides a vibrant, pedestrian-friendly, safe, charming, futuristic, and accessible destination for the community. It is a place for celebration and gathering that offers diverse and
authentic experiences through a draw of food, retail, services, art and music in a visually attractive environment for the growing community. Downtown is an inclusive place with easy access for all, opportunities for housing and businesses of all types, and inviting spaces for all users.

Downtown San Carlos is a sustainable district , with
landscape that supports ecological and community
health and well-being.”

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Guiding Principles for the Downtown Specific Plan
+ Streetscape Master Plan Project

The evolution of the designs for streets and plazas were based on Guiding Principles (see Figure 3 above) and community wide feedback received during the Downtown Ideation Workshops and accompanying online survey. Further refinements were developed from input from the City of San Carlos’ Economic Development Advisory Commission; Parks, Recreation and Culture Commission; and the Youth Advisory Council.

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TRAFFIC AND CIRCULATION

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EXISTING TRAFFIC CONDITIONS (2024)

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TRAFFIC PATTERNS TODAY
Intersection at LOS D

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NEAR-TERM TRAFFIC CONDITIONS (2030)

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NEAR-TERM TRAFFIC OPERATIONS (2030)
Intersection at LOS DQueueing of Vehicles
Intersection at acceptable LOS Dabout 35 sec delay per vehicle,approximately the same as todayQueues on Southbound El Camino Real stay within the blockQueues on Eastbound San Carlos Ave stay within the block

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TRAFFIC PATTERNS WITH PROPOSED ROAD DIETS ON SAN CARLOS AVE & EL CAMINO REALSan Carlos AveWhat is proposed?•Lane reduction from four to two lanes between El Camino Real and Walnut StreetWhat will we gain?•Pick Up/Drop Off Zones•Wider Sidewalks•Protected Bike LanesEl Camino RealWhat is proposed?•Lane reduction from three to two southbound lanes along entire City limitsWhat will we gain?•Wider Sidewalks•Protected or Buffered Bike Lanes added on both sides of ECR

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EFFECT ON VEHICLES NEAR-TERM (2030)Intersection remain at LOS Dabout 35 sec delay per vehicle,approximately the same as todayQueues on Southbound El Camino Real grow by ~100 ft (5 vehicles)Queues on Eastbound San Carlos Ave grow by about 200 ft (8 vehicles)Travel times increase by about 30 seconds per vehicle through the entire areaDoes not assume mode shifts associated with increased bicycle and walk activity, or benefits of TDM Programs Intersection at LOS DQueueing of Vehicles

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TRAFFIC PATTERNS WITH PROPOSED ROAD DIETS ON BRITTAN AVE AT EL CAMINO REAL AND OLD COUNTY ROAD Brittan AveWhat is proposed?•Moving the westbound merge (from two lanes into one lane) from west side of El Camino Real to east side of Old County RoadWhat will we gain?•Bike lane connectivity•Connecting East San Carlos to Downtown

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EFFECTS ON VEHICLES NEAR-TERM (2030)
Intersection at LOS DQueueing of Vehicles
Brittan Ave/Old County Road andBrittan Ave/El Camino Real may approach LOS E at timesQueues on Westbound Brittan Ave will form and extend back from Old County Road due to change in merge location

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LONG-TERM TRAFFIC CONDITIONS (2045)

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EFFECT ON VEHICLES LONG-TERM (2045)WITH DOWNTOWN PLAN PLUS OTHER GROWTH IN SAN CARLOS AND THE REGIONNO ROAD DIETSLOS D about 35 sec delay per vehicleLOS E about 45 sec delay per vehicleLOS F about 60+ sec delay per vehicleQueues on El Camino Real, Holly Street, San Carlos Avenue, Elm Street and Brittan Avenue will grow over timeTravel times will increase by more than 30 seconds per vehicle through the entire areaWorse Case Scenario, without mode shifts associated with increased bicycle and walk activity, or benefits of TDM Programs Intersection at LOS DQueueing of VehiclesIntersection at LOS EIntersection at LOS F

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EFFECT ON VEHICLES LONG-TERM (2045)WITH ROAD DIETS AND DOWNTOWN PLAN PLUS OTHER GROWTH IN SAN CARLOS AND THE REGIONLOS D about 35 sec delay per vehicleLOS E about 45 sec delay per vehicleLOS F about 60+ sec delay per vehicleQueues on El Camino Real, Holly Street, San Carlos Avenue, Elm Street and Brittan Avenue will grow over timeTravel times will increase by more than 30 seconds per vehicle through the entire areaWorse Case Scenario, without mode shifts associated with increased bicycle and walk activity, or benefits of TDM Programs Intersection at LOS DQueueing of VehiclesIntersection at LOS EIntersection at LOS F

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KEY TAKEAWAYS

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KEY TAKEAWAYS•Traffic adapts to changes in the network.•Near-term traffic forecast shows little change, even with road diets on San Carlos Ave and El Camino Real.•We will gain improved connections between Downtown, Caltrain and East San Carlos, with wider sidewalks and bike facilities.•Long-term traffic forecast shows slower traffic and queues due to local and regional growth, but still at a manageable level.•Downtown Specific Plan will incrementally add to the travel times and queues.•TDM programs will lead to increases in transit, walking and bicycling and lessen the effects of increased traffic.

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PARKING

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STREETSCAPE PARKING CHANGES and OUTCOMES(AT 12:00-1:00 PM, THURSDAY) •47spaces needed to achieve wider sidewalks, protected bike lanes, expanded dining areas, etc. •102on-street parking spaces and 144spaces at Wheeler Garage are available.•73 additional on-street spaces outside of map below that are within 1 block.

CHERRY ST
OLIVE ST LAUREL STSAN CARLOS AVEEL CAMINO REALWALNUTL STWHEELER GARAGE-25-7 -15 11 21 64311417 22 1011144

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STREETSCAPE PARKING CHANGES and OUTCOMES(AT 7:00-8:00 PM, SATURDAY) •47spaces needed to achieve wider sidewalks, protected bike lanes, expanded dining areas, etc. •83on-street parking spaces and 212spaces at Wheeler Garage are available.•51additional on-street spaces outside of map below that are within 1 block.

CHERRY ST
OLIVE ST LAUREL STSAN CARLOS AVEEL CAMINO REALWALNUT STWHEELER GARAGE-25-7 -15 21 40 1738259 21 1210212

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PARKING OCCUPANCY SURVEY FINDINGS3,109 Spaces SurveyedKey Takeaways•102 empty on-street spaces at 12 -1p.m. (on Thursday) in the downtown core and 73 spaceswithin one block of Laurel and 1100, 1200 Block of San Carlos Avenue •83 empty on-street spaces at 7 – 8 p.m. (on Saturday) in the downtown core and 51 spaceswithin one block of Laurel and 1100, 1200 Block of San Carlos Avenue•144 empty spacesin Wheeler Garageon Thursday noon peak and 212 empty spaceson Saturday evening peak

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PARKING OCCUPANCY SURVEY FINDINGS•Congested mid-day and evenings•600 & 800 blocks of Laurel & Lots behind 700 block•Heavy parking use during Farmer’s Market (on-street)•Despite congestion, there are vacant areas•Walnut & Elm Streets•Wheeler Garage, SamTrans Parking Garage and Caltrain Lot

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DOWNTOWN STREETSCAPE PLAN & FUTURE DEVELOPMENT•AB2097 - no parking required for most uses in downtown•Market will continue to provide parking•More on-street parking pressure given current practices•Streetscape changes represent very small portion of overall change•Better management of parking can help address challenges

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BEST PRACTICES:PARKING MANAGEMENT•Regulate on- and off-street parking for different users•Manage employee parking•Address overnight resident parking (e.g. permit parking)•Improve patron parking experience•Prioritize cost-effectiveness

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•Shared Parking•Wayfinding•Opportunity Sites to Boost Parking Supply•Regulations & Pricing•Resident/Employee Parking Permits•Enhanced Parking Enforcement•Curb Management BEST PRACTICES:TOOLS

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•Parking Requirements (for new development)•Transportation Demand Management Strategies (e.g. incentives)•Ordinance Update Underway•TechnologyBEST PRACTICES:TOOLS

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•Bicycle and Pedestrian Master Plan•Climate Mitigation and Adaptation Plan•General Plan•Grand Boulevard Initiative•Complete Streets Policy* Transit-Oriented Communities (TOC) Regional Policy

CITY POLICIES

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KEY TAKEAWAYS•To get more sidewalk space, better bike lanes, more outdoor dining space, etc.•Need for 88 spaces (6% of 1,432 public spaces from Holly-Arroyo)•83-102 empty on-street spaces within 1 block of Laurel•+144-212 empty Wheeler Garage spaces•+ another 51-73 spaces within the Plan area •Little available parking on 600 & 800 blocks of Laurel and lots behind 700 block•Yet, many unoccupied spaces on Walnut & Elm Streets and in Wheeler Garage, SamTrans Garage, and Caltrain lot•Parking management strategies underway as part of Downtown Specific Plan

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SUMMARY OF TRADE OFFS

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TRADE OFFS
WHAT YOU GET:•Significantly widened sidewalks (20’)•Protected bike lanes•Outdoor dining space •Urban greening/ groves and rain gardens •Other amenities such as outdoor seating, event spaces, public art, drinking fountains, charging stations•Connectivity between Downtown, CalTrain and East San Carlos for all modes of travel WHAT YOU GIVE:•40 Parking spaces on Laurel Street•7 Parking spaces on San Carlos Ave•Road reconfiguration on San Carlos Ave and El Camino Real•Manageable increases in the travel time•Manageable increases in queues

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1 City Council Study Session
06/10/2024 | 7:00 pm | Council Chambers, San Carlos City Hall

City Council Questions and Input

CM Venkatesh wanted to see the financial behind the DTSP .

CM Collins inquired about traffic safety in a curbless sidewalk environment. He inquired how drivers would navigate parking along curbless sidewalks? Would drivers primarily rely on color schemes or other markings to indicate where parking is allowed? CM Collins also inquired if the changes in El Camino would need State approval.

CM Rak inquired the amount of parking that the City will lose from the streetscape design.

He wanted the total number of parking lose.

He also inquired why the design stopped at the 1100 block and why not go with the full 1200 block on San Carlos given it is a tie in from the Civic Center to the downtown. CM Rak stated that it is currently confusing the way it is presented.

CM Rak expressed concern that the completion date seems to be getting pushed out with each new presentation and in that event, the reason was due to the General Plan. He shared his frustration.

Due to the plan delay, Mayor Rak asked if the City could expedite a portion of Phase 1 ahead of the General Plan.

Vice Mayor McDowell wanted to know why the General Plan was not flagged to the Council before. She also inquired how the cosmetic changes to the downtown streetscape design relates to the General Plan.

City Manager Jeff Maltbie clarified the timeline to the Council Members.

Vice Mayor McDowell compared slide 28 & 29. She stated that in the proposed changes, it appears that businesses are losing sidewalk space along San Carlos from 11ft to 9ft. She inquired how the City is going to explain to the businesses/restaurants. She also wanted to know if there are rooms for tables. Vice Mayor McDowell shared that the new street design is a huge loss to the businesses.

VM McDowell stated that it would be very difficult for people to parallel park on the block of San Carlos Ave between Laurel St and El Camino Real. She recommended doing a study in that block since she is unsure people would feel safe parking parallel along San Carlos Ave.

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2 City Council Study Session
06/10/2024 | 7:00 pm | Council Chambers, San Carlos City Hall Mayor Rak referred to Slide 29, highlighting the 1100 and 1200 blocks of San Carlos. He suggested that reducing the median from 16 feet to 9 feet would create more space. He also agreed with Vice Mayor McDowel that parking on the south side of San Carlos Avenue might need to be removed.

Mayor Rak mentioned that he liked the idea of parking-protected bike lanes. He also appreciated the downtown street design, with its gentle curves while still maintaining an orderly promenade feel. He inquired whether similar street designs have been implemented elsewhere.

Mayor Rak inquired about the level of detail staff is seeking in their input. He expressed support for the stage design in Wheeler Plaza and encouraged staff to continue experimenting with different offerings for the community. He also suggested that they consider how well existing events like the Goblin Walk and the Art and Wine Festival are functioning, where the city brings in temporary elements like pop-up stages and generators.

CM Collins wanted clarification on the parking loss. He also shared his concern of reducing the San Carlos Avenue from 4 lines to 2 lanes as it is such a heavily used thoroughfare, and he envision a major backup along Walnut.

Mayor Rak sought clarification on the potential parking loss if the parklets were removed. He suggested that it might result in a zero net change in parking, and there could even be a potential increase in available spaces if the parklets were eliminated.

CM Rak asked whether the 800 block is intended to be a permanent plaza with special pavers.

He also sought clarification on whether a designated pickup/drop-off and foods delivery area would be added on Laurel.

CM Rak is concerned eliminating the parking along El Camino as there are many businesses there.

VM McDowell inquired how outdoor dining would work in the sway. She also wanted to know if the sidewalk dinning would look like the photo in slide 35, bottom middle picture.

She shared that her original understanding of a widening slide up was more than get small tables against the building. VM McDowell commented that the community grew to enjoy the outdoor dining, and she was saddened that the new plan is restricting outdoor dining.

VM McDowell shared that Charlottesville Virgina has a beautiful Pedestrian Mall with trees in the middle, and that would be a good example.

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3 City Council Study Session
06/10/2024 | 7:00 pm | Council Chambers, San Carlos City Hall She inquired about whether the outdoor dining tables would be delineated with iron rods or some kind of barriers. She also inquired if there would be outdoor dining on Arroyo, specifically referring to Broiler Express’ outdoor dining.

VM McDowell asked Lisa Porras if the City would be reaching out to individual businesses.

Mayor Rak requested confirmation regarding the 40 -foot spacing between trees on Laurel Street.

CM Venkatesh asked about the maintenance requirements for the proposed plant species.

Public Comment
− Brian Perkins, resident, cautioned Council of the cost of the plan and recommended a robust communication plan.
− Amy Lynn Herman spoke on the importance of stakeholder involvement and provided several suggestions
− Arley Lewis, resident and member of San Carlos Bikes, spoke in support of the proposed plan.
− Barbara Anderson, resident, spoke in opposition to the proposed plan. − Nathan Conte, resident, proposed a dining delivery project for the downtown. − Giuliano Carlini, resident, spoke in support of the proposed plan. − Joe Fimiani, resident, urged Council to ensure the American Disability Act (ADA) is a component of the new downtown.
− Soloman Liu, resident, spoke in support of the proposed plan and provided suggestions to make the plan even more pedestrian-friendly. − Lauren Obenshain, resident, spoke in support of the proposed plan and suggested additional steps to make it more bike-friendly.

Council provided the following feedback on each segment of the downtown:

Laurel Street 600 Block Concept.
− optimize outdoor dining
− incorporate space for seasonal/pop-up activities and entertainment, e.g. roller skate, mini golf, etc.
− engage Paris Baguette and local businesses
− Council spoke for and against a permanent stage at the plaza Laurel Street Blocks 600 & 800
- confirm that the areas around tree strip can accommodate extra dining San Carlos Ave Blocks 1100 &1200

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4 City Council Study Session
06/10/2024 | 7:00 pm | Council Chambers, San Carlos City Hall − reduce the median turn lane
− flip the parking and bike lanes so that the bike lanes become protected − research if there’s enough space to travel each way and consider eliminating parking at least on one side
− remove parallel parking on these blocks
Laurel Street 700 Block Pedestrian Plaza
− use this area as flexible space
− include a central fountain and pavilion up front to Laurel Street − move the stage out further into the plaza
− begin referring to the plaza by its newly adopted name - Centennial Plaza − incorporate public art in various areas of the downtown Arroyo Ave
- be mindful that it’ll be pedestrian-friendly coming from the west side as well Brittan Ave
- confirm where the merge would occur after the El Camino intersection El Camino Real
− rethink El Camino plans altogether; concerns expressed for the loss of parking − consider that parking on El Camino may not be needed as much in the long-term − consider parking protected bike lanes
− work with Caltrain for possible double bike lanes on east side and trees on Caltrain property
Council provided the following additional feedback:
− provide examples of cities that have sway streets − on future presentation slides, include which blocks we’re referring to
− study creative ways to incentivize the turnover of parking − provide more detailed renderings from the pedestrian’s view − be thoughtful with which trees to plant in the downtown

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1 Downtown Business Stakeholder Meeting
08/28/2024 | 8:00 am | Stamp Bar & Grill

DOWNTOWN BUSINESS STAKEHOLDER MEETING
August 28, 2024

Downtown Business Stakeholder Meeting Agenda
The meeting agenda in cluded a presentation from Lisa Porras, Planning Manager, and the consultant team, WRT, and focused on the draft streetscape designs and associated traffic and parking outcomes in the Downtown Specific Plan Area. The primary audience were Downtown business community members including business owners, managers, and employees who provided city staff and the consultant team comments and questions to consider in the Downtown Specific Plan Area. The feedback from Downtown business stakeholders is summarized below.

Downtown Business Stakeholder Input

Project Overview:

1. What loading zones will be provided for the retail businesses on Laurel?

2. What is the net loss of parking on Laurel, and what do you hope to gain in the alleys?

3. Will the parklet structures remain in the 600 block of Laurel as part of this Specific Plan?

4. There has not been architectural control over the look/feel of the parklets. Will the City have architectural control over the look/feel of the parklets so they look cohesive?

5. What is the timeline for project, so that we don’t continue to invest into our own storefronts if changes are coming?

6. For the 900 and 1000 blocks on Laurel, will the parklets be eliminated? Will the sidewalks be widened, as well?

7. What is the timeline for the construction to the 600 to 800 blocks on Laurel? Will businesses be closed?

8. Businesses have spent a lot of time and money to build patios and parklets with positive feedback from the community on the parklets. You should ask the public which style they want, or to keep the current parklets as they are.

9. The construction of the last large roadway project was not well thought-out. The work was done one block at a time, and trees were torn down. We need deciduous trees because the existing trees’ leaves fall every October.

10. What would the whole project cost? Who is going to pay for it?

11. The farmer’s market is a beautiful thing to the community, but can we move the farmer’s market to side streets?

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2 Downtown Business Stakeholder Meeting
08/28/2024 | 8:00 am | Stamp Bar & Grill

12. The market can be moved next week. The City doesn’t have to wait until the downtown plan is approved to move it.

Traffic and Circulation Items:

1. Traffic still flows, but have you studied the effect of the 700 block closure to the businesses on the 600 block in terms of access, visibility, encouragement of getting to the 600 block? The traffic to the 600 block has been diminished because of the 700 block.

2. Is the 700 block permanently closed?

3. When the 700 block was being considered by the City Council, some attendees via Zoom raised their hand to speak but were not called upon and could not share their input.

4. Have you considered the impact to delivery drivers (UPS, FedEx)? Our delivery people are frustrated.

5. Have you done any studies showing how busier the alleys are since the 700 block closure? People have been cutting through. We should be using signage of how we want people to reach the 600 block.

Parking Outcomes

1. On the 600 block, would the parallel parking accommodate any accessible parking?

2. What is the peak time for parking? The peak times should be reconsidered to include weekends and other weekday hours.

3. We could give you the retail trends to inform the peak hours.

4. People don’t want to use the Wheeler garage. It looks like the Wheeler parking is for the apartments above.

5. There isn’t much electric charging in the Wheeler garage. Will there be any electric charging in the whole plan?

6. Have you checked with the Fire Department to see how they like the plan and how they can get to people that need emergency services?

7. The streets are getting dirtier and there is a rodent issue. Businesses are not handling their trash and are storing dry food outdoors.

8. The power washing is not great and has pushed mud into our windows and doors.

9. County of San Mateo Vector control said that were no funds from San Carlos and that there was no program for the City? Is this true?

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1 Special Joint Meeting
09/03/2024 | 7:00 pm | Community Room, San Carlos Library Special Joint Meeting
Downtown Advisory Committee (DTAC)
Economic Development Advisory Commission (EDAC)
Parks, Recreation and Culture Commission (PRCC)
Planning & Transportation Commission (PTC)
Youth Advisory Council (YAC)

Special Joint Meeting Agenda
The meeting agenda included a presentation from Lisa Porras, Planning Manager, and the consultant team WRT and W-Trans. The presentation focused on refined street designs, traffic and parking key findings, and tradeoffs as part of the Downtown Specific Plan + Streetscape Master Plan project. The meeting also included public comment and comments and feedback from the Planning and Transportation Commission (PTC), Economic Development Advisory Commission (EDAC), Parks, Recreation and Culture Commission (PRCC), Youth Advisory Council (YAC) , and the Downtown Advisory Committee (DTAC) . The input from the community, City commissions and committees are summarized below.

Community and City Committee/Commission Input
Youth Advisory Council

1. Consider requiring installation of solar panels on buildings in the Downtown if the Specific Plan is looking 20 years into the future.

2. There will be a lot of trees. How can we avoid root overgrowth that would break up sidewalks?

3. Will the plants be more native and drought-tolerant?

4. How many EV charging stations will there be?

5. Elm St. can feel like a one-way street when cars are parked on both sides of the street and will become more crowded as the Downtown becomes a greater attraction. How do we deal with so many cars parked on narrow streets such as Elm St. or Walnut St.?

6. How will parking change in the Downtown over the next 20 years? We have a surplus now but will we need to expand parking in the future?

7. How long will the installation of the improvements take, and what impact will it have on traffic and on small businesses?

8. Are you taking into account pedestrian accessibility into all of the parking?

9. Are the spaces on San Carlos Ave. going to be parallel parking, as well?

10. It would be a good idea to have lights and sensors showing availability of on -street and off-street parking.

11. Mode shift could change the worst-case traffic conditions. Will the mode shifts increase over time? How would congestion look?

12. Solar panels should be installed and not just solar-ready.

Downtown Advisory Committee

1. Laurel Street did change from parallel parking to angled parking 25 years ago.

2. The 700 block is a nightmare currently. Please use the alleys to get around. It’s a challenge to get out of the employee parking areas.

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2 Special Joint Meeting
09/03/2024 | 7:00 pm | Community Room, San Carlos Library

3. How many accessible parking spaces will there be if the street parking is switching to parallel parking?

4. The presentation discussed vehicle queues, but Cherry St. felt short in the reporting. People may end up defaulting to other streets, such as Cherry St., Olive St., or Holly St., with the road diets on San Carlos Ave.

5. What is the number of accidents that have occurred this year on the intersection of Cherry St. and Walnut St.?

6. I don’t know how reflective the peak hour numbers are for parkin g particularly on Walnut St. and Cherry St. I don’t believe the peak times are 12-1 pm on Thursdays and 7-8 pm on Saturdays. I’d like to survey where there 41 spaces on Walnut Ave. between Cherry and Olive. People don’t like to park in garages or underground so people are driving around residential streets to find parking.

7. Will the phasing plan consider doing the improvements to San Carlos Ave. in a later phase to see what happens with the earlier phases?

8. I suggest putting something out to the public to show what could be constructed in the next 2 -3 years.

9. Will there be cutouts for bus stops southbound on El Camino Real?

10. We discussed the possibility of public restrooms for events to avoid overwhelming businesses. Will they be at Wheeler Plaza, Harrington Park, or somewhere else?

11. Will the dedications and plaques throughout the downtown be repurposed or relocated?

12. The interaction between pedestrians and cyclists is concerning. The sooner a dismount zone is created, the better, to avoid accidents.

Economic Development Advisory Commission

1. The alleys are an untapped resource but were not discussed. People are looking for ways to utilize alleys.

2. Not every business is a restaurant, so how will businesses transition to the wider sidewalks? As things change, how will the 8-foot space be used?

3. How will we accommodate short-term loading (food delivery) with changes to parallel parking?

4. Where will the bike parking go?

5. What are the number of remaining spaces on the 600 and 800 blocks?

6. Will the funding be phased? What will happen if there is a broken funding chain?

7. The data shows about 30 sec. delay on San Carlos Ave. toward El Camino Real. I would want this double checked.

8. Have you considered one-way travel on San Carlos Ave. and Holly St.? Parks, Recreation and Culture Commission

1. How many total spaces does Wheeler Plaza have now?

2. It was mentioned that 25 spots will be lost on the 600 block. Does that include the parking on the exterior Wheeler Plaza lot?

3. Is there any part of an existing Wheeler Plaza Plan that would guide what would happen there?

4. Do the bike lanes on El Camino Real only go from San Carlos Ave. to Greenwood? Or is it from Holly to Eaton? Would they have to maneuver until they reach the new bike lane?

5. In the 700 block, could restaurants, such as Town, encroach beyond the 20 -foot setback along other frontages?

6. Is there a plan for cohesive outdoor dining furniture, and who owns it?

7. Will the City pay businesses a fee to offset the loss of business during construction?

8. What is the turning radius/distance from the 800 block into the alley?

9. We need enhanced parking enforcement now and not wait until the improvements are complete.

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3 Special Joint Meeting
09/03/2024 | 7:00 pm | Community Room, San Carlos Library

10. Can you confirm Wheeler Plaza will be an open recreational area?

11. The delays on San Carlos Ave. toward El Camino Real concern me, especially if it is one of the first phases to be done.

Planning & Transportation Commission

1. We should present the trade-offs more to the public as we go forward. Approximately 70% of the survey indicated they had not participated in other surveys. We have to be realistic that there are many who don’t know what we are doing. Going forward, I would like to see the trade -offs shown.

2. Did the 3,100 identified parking spaces include any parking in the alleys?

3. Are there plans to allow public parking in alleys, particularly behind the 700 block?

4. I question whether the parking noted as ‘nearby’ is close enough for folks who go to shops that need to carry things.

5. At the Brittan merging lane on the east side of El Camino Real, there may be back up. Having bikes come west seems to make sense but perhaps avoid losing merging lane on west side. Would it be possible to retain the merge lane?

6. What would be the safety measures on the 600 and 800 blocks due to the loss of curbs?

7. Do the existing traffic conditions shown in the presentation assume that the RHNA is met?

8. Where will the Harrington Park stage be placed?

9. Consider shade structures in the Wheeler Plaza area because it can get warm there.

10. I am skeptical of the number of available parking spaces noted in Wheeler Garage. It is difficult to find a parking space. Double check that it wasn’t during the time improvements were being made in 2023.

11. When implemented, this plan will be transformational for our community and will draw families and individuals to use our City. A 20- or 10-year plan will be too long. If it’s not substantially done soon, momentum will be lost.

Public Comments

1. This looks better than what I saw on the survey. There are still some issues I see. The mural next to Bianchini’s is bold but is not a good fit for San Carlos. We should consider murals in keeping with the historic and uniqueness of San Carlos. There is no enforcement for issues such as unsafe bicyclists, smoking, vaping, or dog-walking. To meet our goals, we should look to Burlingame (street materials), Walnut Creek (sculptures, seating, and enforcement), Palo Alto (murals), and Vancouver (streetlight plants).

2. How will dismount zones be introduced into the plan? How will they impact the people that use the 600 and 800 blocks. How do we balance the use of bicycles, scooters, and skateboards with safety of others.

Regarding the murals, the YAC’s goal was to brighten the Downtown d uring the pandemic and to promote diversity and the youth perspective.

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1e6fba82d97ef8a7d6abfc49631fe2a2dd02f63445dbd889a69868a42aeda80f0577601ec08f05 2c67820d3387372373c9411ec1633b2d64523641fc512cce40f1625482c4ab509dbd053e9af806 8edb62e47bb4b0d5d23b7
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Fwd: Feedback on Downtown Design Proposal
Peter Hartzell
Thu 7/11/2024 5:52 PM
To: Janet Castaneda <[email protected]>; Kristen Clements <[email protected]>; Ellen Garvey <[email protected]>; Jim Iacoponi <[email protected]>; David Roof <[email protected]>; Andrea Mardesich <[email protected]>; AdvancePlanning <[email protected]> External Sender - From: (Peter Hartzell
<
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Planning Commission and Staff,
Thank you for receiving the attached previous email. I'm hopeful its content was useful as you continue to shape the plans for our downtown.

I've since visited Boulder, Colorado and continue to think about the challenges of our downtown.

Here are several additional ideas for your consideration:

1. Boulder's Pearl St. Mall offers a good, mature example of bringing trees and various elements into the street area of the pedestrian walkway.

Children's play areas with natural rocks and animals upon which to climb. I saw this attracting young families to the downtown -- parents and grandparents talking or drinking a coffee at a nearby table.
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Laurel St., but by creating this big wide area it made it feel like a square or plaza, not just a walking street that has been closed off. Not also the plantings and features. They make it harder for a parade to march down, but there is room for service vehicles and the resulting variety of view lines and features is lovely.

3. Alleys and driving traffic to stores behind the stores.

In my previous email I was concerned with how the alleys going to the east (toward the back of the ECR stores) will be hard to make attractive and encourage the feeling like the downtown is beyond Laurel Street. I have two suggestions:
a. Name the Alleys. This gives a chance to elevate them to "real" status. Also a chance for new naming. San Francisco has done a nice job of bringing local figures into the public view by naming alleys after them -- Herb Caen, Dashell Hammet, etc. b. Allow the shops in/ beyond the alleys to put up signs featuring their existence, sales, items, etc. The one in this picture is boring but it shows the idea. With a good design of the signs pedestrians will get the feeling of the larger downtown and hopefully, eventually venture down the alleys to visit the other shops and thus pull together the broader downtown. 9/9/24, 11:50 AM Fwd: Feedback on Downtown Design Proposal - Linnet Kwok - Outlook about:blank 3/9

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Thanks for considering my input.

Regards, Peter Hartzell
---------- Forwarded message ---------
From: Peter Hartzell < >
Date: Thu, May 30, 2024 at 9:09 AM
Subject: Fwd: Feedback on Downtown Design Proposal
To: <[email protected]>, <[email protected]>, <[email protected]>, <[email protected]>, <[email protected]>, <[email protected]>
Planning Commission and Staff,
Thank you very much for the open meeting on Monday, May 20th.

On reflection after the meeting I have two recommendations for the process outlined for the weeks and months ahead as the designs and implementation plan are finalized.

1. Think boldly about how to create a central feature in the 700 block of Laurel. 9/9/24, 11:50 AM Fwd: Feedback on Downtown Design Proposal - Linnet Kwok - Outlook about:blank 4/9

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I am excited by the idea of permanently closing off the 700 block to traffic and using the Harrington Park axes for a central feature to the downtown. Upon reflection I encourage San Carlos to think boldly about how such a feature could add to the cohesion of downtown and become a draw in and of itself that reinforces the attractiveness of San Carlos, for residents and for visitors. Consider the great downtowns of Europe. Often they feature a fountain or statue or obelisk. In the best cases this becomes a meeting or gathering place. Around it often are chairs or tables or it is in itself a place to sit. Good examples are:

Piazza del Popolo in Rome
Trafalgar Square, London
The Chicago Bean
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Arguably, San Carlos is not London or Rome or even Chicago. However, no other peninsula city has such a feature in its downtown that is, in and of itself, an attraction to visitors. Stanford has the Old Union Fountain, White Fountain and clock tower which are examples of features.

In San Carlos, I suggest the designers consider:
a. Something on the scale of the Old Union Fountain, although with an oval base versus a square to correspond with the space and linear lines of the street. b. Raising it off the grade level to provide focus and attention and allow seating at/on the base and (as mentioned in the presentation) at public cafe tables around its base. c. It expressing and organic nature. This is to correspond with our times -- organic, natural, respect for our environment -- as well as to connect with the tree-inspired street names of our downtown.

Here are some examples to consider/inspire:
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Wouldn't it be wonderful to have a tree with expressive personality and seasonal changes with bright green leaves in the spring and empty branches in the winter?

Or, given that the street is named "Laurel" a native Bay Laurel tree. The designs shared in your meeting included ideas for new trees and lighting. Maybe it is possible to simulate the feeling of the waving trunks of a Bay Laurel forest through the design of the light fixtures and trees along the 700 block. A mature Bay Laurel could also
be the feature ... there are some wonderful
inspiring examples in Pulgas Ridge and along the Sawyer Camp Trail.

Or, if the maintenance of a signature tree is deemed challenging, a sculpture with organic properties and on the scale of a tree is an option.

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2. Include in the plan improved aesthetics in alleys that run between and behind Laurel and El Camino.

The design proposal was mainly focused on Laurel St. itself with traffic routing, widening sidewalks, accommodating bicycles, new tree plantings, parallel vs. angle parking, etc.. However, the larger concept was to make a cohesive downtown area including the alleys running parallel to Laurel and out to El Camino. It is my experience that the El Camino retail stores are isolated from downtown. It is hard to park in front of them and they have no presence facing the alley between them and Laurel Street. An exception is Mints and Honey (and to a lesser degree Plantation Coffee or Gourmet Haus Staudt/Beer Garden on Broadway in RWC) which has an entrance and inviting signage on both its alley and El Camino sides. While ultimately, it seems it will be up to the building owners and retail stores to decide if and how to attract customers from their alley entrances, I encourage the city's design work to find ways to encourage this connectivity.

The challenges I forsee needing to be addressed are:
a. Handling the trash containers and cleanliness at the back end of any properties that back onto the alleys. For example, the wide alley running south of House of Bagels could be an inviting walking path to El Camino (The Carlos, retailers, San Carlos Bar and Grill) or in the 700 block the alley next to Donna's Hallmark shop or Harrington Park to access Rita's or Mountain Mike's Pizza. But today, these alleys are off putting with exposed trash containers, imposing tall walls and "employee only" entrances. b. Continuity of signage, pavers, plantings and lighting that visually connect Laurel with the alleys and El Camino.
c. Encouraging the landlords/retailers to feature signage, outdoor patios, trees/plantings on the alley facing side of their businesses.
d. Parking and delivery access in the alley's is important to the store employees but less appealing to the pedestrians using these areas as access the "whole" downtown.

To make the downtown "whole" and encourage more traffic to El Camino retailers, attention to these connections should be considered in the overall plan. Maybe the best approach is to pick one connection ... say Harrington Park ... and extend it back through the alley to create a park and beer garden-esque space linking to the back of what is now Mountain Mike's. Maybe food trucks and other retailers can occupy this "secret garden" area of downtown and it will become an attraction adding to the two dimensions of the downtown grid.

Thank you for your consideration of these suggestions.

Regards,
Peter Hartzell
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Materials for tonight's meeting re: street designs
Dan Mueller <
Tue 9/3/2024 3:47 PM
To: AdvancePlanning <[email protected]> Cc: Julie Lubetkin <[email protected]>; Cecile Lee <[email protected]>; John Durkin <[email protected]>; Tony Chao <[email protected]>; Robert Bollier <[email protected]> External Sender - From: (
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Hi,
I look forward to attending tonight's meeting.

For your consideration, please see my Public Comment and related materials below.

This email includes Example Graphics, which would not be practical for review under the format and time limit provided for the live and online meetings.

Thank you for your consideration.

Dan
-------- PUBLIC COMMENT ---------
I do not believe the current proposal will result in the distinctive, safe, and attractive city we all would like to see. Overall, it appears that highly skilled artists that have a trained eye have not been involved with the planning to date. For example, the mural next to Bianchini's is very loud, very bold, and a great fit for the San Francisco Mission District, but not a fit for San Carlos. We should have a sophisticated approach, like Palo Alto’s famous mural art by Greg Brown, and most certainly we should have already depicted the Chickens Ball in keeping with the history and uniqueness of San Carlos.

Of related importance, there appears to be no enforcement of the rules that are meant to keep the current & planned improvements attractive, nor the community safe. In the portion of Laurel Street walled off from cars, bikes zip up and down the street, doing wheelies at high speeds almost knocking over pedestrians, smoke and vape is present in violation of the related ordinance, and dogs are doing their business with only the occasional upkeep by owners. Of note, in Japan, dog owners carry water bottles to rinse off the places where their dogs urinate, which tones down the unpleasant smell - a practice we would do well to adopt. The issues I bring to your attention in this regard do not make for “Good Living,” as “Good Living,” unfortunately, requires enforcement.

In short, to meet our goals, we would do well to aim for the bar set by downtown Burlingame in terms of street materials and application, Walnut Creek in terms of attractive sculptures, geometric seating, and enforcement, Palo Alto in terms of murals, Vancouver in terms of attractive street light plants, and I implore you to review the document I sent in to the AdvancePlanning email address for a whole host of references to improve San Carlos in ways that better meet the objectives. And I implore you to not go with your own senses, but to hire exceptional artists that have been involved with great works to help finalize decisions. As it was said “we can’t go back and make a new start, but we can start now to make a brand new ending.” ---------------------------------------------------------------------------------------------

MATERIAL PALETTE

1. CIP Smooth Concrete
Functional but boring. Reference downtown Burlingame to make attractive. 9/9/24, 11:41 AM Materials for tonight's meeting re: street designs - Linnet Kwok - Outlook about:blank 1/10

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2. Permeable Concrete Paver
This is currently used in Redwood City to poor effect. Do Not Use (not attractive).

Attractive Examples:

MATERIAL PALETTE: Pedestrian Promenade Character

2. Stone Bricks
These look terrible. Reference how bad these look in Redwood City. Do Not Use (not attractive).

Attractive Examples:

3. Permeable Concrete Paver
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Extremely ugly. This is currently used in Redwood City to poor effect. Do Not Use (not attractive).

See Examples Above
Applicability
Hire professional artists to assist in making decisions that result in being distinctive & attractive.

Example provided is extremely ugly and poorly designed.

Attractive Examples:
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Tree Lighting
As shown in survey, it’s not “peaceful,” rather, it’s quite loud:

Tone down by 90% to achieve the desired result.

Add additional White Light Strings that flicker on/off - looks less “stiff.” Attractive Examples: spot lights to project on trees (sophisticated) instead of string lights (tacky)

Street Pole Light
The throwback / iron work look is nice in concept, but needs to be more ornate to be attractive & distinctive. 9/9/24, 11:41 AM Materials for tonight's meeting re: street designs - Linnet Kwok - Outlook about:blank 6/10

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Attractive Examples: not only is this more classy (below) and helps continue the more natural color tones, but also better to hide bird poop

Geometric Seating
Example provided is messy and not safe (e.g. bikes and skateboards ramping on to benches):

Attractive Examples:
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Sculptural Bollards
Examples provided are boring and garish.

Hire professional artists to assist in making decisions that result in being distinctive & attractive Attractive Examples: Reference Walnut Creek:

Mural Art
Current Mural Art in town is bold & loud (great fit for SF Mission, not San Carlos):
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Hire professional artists to assist in making decisions that result in being distinctive & attractive.

Reference (Greg Brown - artist) Palo Alto Mural Art and/or interactive art to look more upscale / avoid looking tacky:

MUST HAVE
A Mural Dedicated to the Chickens Ball
(most unique & historical San Carlos iconic event)

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Re: Take Survey - San Carlos Downtown Streetscape
Mark Savage <
Mon 8/5/2024 2:36 PM
To: AdvancePlanning <[email protected]> External Sender - From: (Mark Savage
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Hi,
I have been trying to figure out when the plans will be put into effect. Seems to be taking ages.

Enough with the surveys and let's actually get something done.

When is the work due to start?
Mark Savage
On Mon, Aug 5, 2024 at 11:55 AM San Carlos Advance Planning <[email protected]> wrote:

Appoloigies for the technical error. We now have an updated link to the Downtown Streetscsape Survey.

Scan the QR Code or click the link:
https://www.sancarlosdowntownplan.com/
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You are receiving this email because you opted in via our website.

Our mailing address is:

City of San Carlos 600 Elm Street San Carlos, CA 94070 USA Want to change how you receive these emails?
You can update your preferences or unsubscribe

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Re: work start and complete dates?
Kathleen Gallagher
Thu 7/11/2024 6:59 AM
To: AdvancePlanning <[email protected]> External Sender - From: ( Learn More
On Thu, Jul 11, 2024 at 6:55 AM Kathleen Gallagher < > wrote:

When will the downtown streetscape/centennial park work begin and when will it be completed?

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Sidewalks on elkon El Camino
Daniel Zizmor
Sun 8/11/2024 8:27 PM
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Hi Lisa,
I was rummaging through the downtown plan after taking the streetscape survey and wanted to make a comment regarding the general plan. Generally I like the plan a lot. The one item that irked me a bit was seeing that the sidewalk on El Camino is just 6 feet wide. I realize there are additional buffers, such as the bike path and trees, but I keep thinking that El Camino should have the biggest buildings in the community and will also have moderate to small sized sidewalks.

Something feels amiss about that. Maybe all the other buffer areas mitigate that problem but I suspect the sidewalk itself is too small for a GRAND boulevard with grand buildings.

Thanks,
Daniel

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Tree Species Selection for City Downtown Plan
James Biddle
Fri 8/23/2024 4:17 PM
To: AdvancePlanning <[email protected]> External Sender - From: (James Biddle
>)
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Good Afternoon,
My name is James Biddle, I am an Urban Forester for Stanford and serve on the board of CityTrees in Redwood City. I would like to provide feedback on the selected tree species for downtown San Carlos. As the climate changes with more agressive swings between hot and cold, wet and dry, we must select trees which can toerate this projected envorinment. In addition, there is an extensive body of knowledge amongst Urban Foresters about the resilience and maintenace needs of different trees. After reviewing the proposed trees for the downtown plan, San Carlos must do more to ensure its future trees are climate resilient and low maintenace.

For the SOLA area, the inclusion of coast live oak is excellent for open spaces but problematic for streetscapes. Native plants are a welcome addition to our strees, but they must be suitably selected and sited for logevilty and resilence to human activity.

Coast live oak grows excellently in this climate, but it has serious structural issues which leave entire sections of tree prone to failing even in perfect conditions. Take it from me, someone who manages a tree canopy consisting of 60% coast live oak. These trees also need significant undisturbed root area in order to thrive, and are intolerant of compacted soils or trenching anywhere roots exist. It also grows much wider than a typical urban tree, so there will be increased maintenance costs. There are other options out there which "tick the same boxes" as coast live oak. Island oak, tanoak, and engelmann oak all are Califorina native evergreen oaks with far superior tree structure for an urban tree. They have a single stem where all other stems are smaller and radiate out at evenly spaced intervals. The trees also tolerate summer watering and root impacts to a higher degree than coast live oak.

Califorina buckeye could be a suitable addition to a setback area as long as no strucutres are nearby which require certain clearances, and the tree does not need to be pruned for any clearance underneath.

All selected trees outside of the SOLA plaza (crape myrtle, Kentucky coffeetree, chinese pistache, zelkova, chinese elm) are deciduous. With winter rains overwhelming low-lying areas like San Carlos, these trees will provide a fraction of the potential benefit evergreen trees provide in slowing rainfall. Evergreen trees also provide lower peak loads of leaf litter and use less supplemental irrigation. Palo Alto has successfully reimagined Califorina Avenue to include evergreen Southern live oaks which are low water use, long living, and climate adapted.

I urge you to consider substituting zelkova, chinese elm, and kentucky coffeetree for more appropriate climate-forward species.
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Chinese elm in particular creates increased tree maintenance issues compared to trees of a similar size and stature. Young elms hang low to sidewalks and buildings, requiring constant pruning. Limbs also grow in structurally suboptimal shapes, creating the increased potential for limb breakout. Despite its name as an "evergreen elm", it does drop its leaves in the fall in the Bay Area. Alternative trees like Quercus canbyi, lemon-scented gum, and tanoak would provide a stronger structural resilience to storms, reduce maintenance costs and pruning frequency, use less water, and provide better rain interception in the winter.

Kentucky coffeetree is a fantastic urban tree for inland environments and places which receive increased summer rainfall. It has shown to be a poor performer at growing and establishing in the Bay Area where there are less temperature extremes. I fear that when planted, these trees will grow slowly and not provide benefits in 10-15 years after installation. Other trees such as Quercus tomentella, Quercus comptoniae, Platanus racemosa 'Roberts', and Acer macrophyllum 'Las Trampas' will provide better performance and increased resilience.

Zelkova is the only tree on the list which is rated as a "moderate" water user by WUCOLS, the UC plant water use database. It also has a slow growth rate in the Bay Area climate, and often fails to establish. A similar stature tree such as Quercus rugosa, Quercus suber, and Quercus gravesii will use less water and establish with less codominant limbs, prone to breakage.

The overall Downtwon Plan is strong, and I support San Carlos in its efforts to be more walkable and sustainable. Key choices can be made now to further that goal with respect to landscaping, and I hope this effort is willing to engage with alternative tree species selection ideas.

Sincerely,
James Biddle
Certified Arborst and Tree Risk Assessor
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Trees replacements along San Carlos Ave and in Burton Park Shaun Lippow < >
Thu 8/29/2024 2:18 PM
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Hello Advance Planning,
If I am not writing to the correct group, please forgive me and help redirect to whom I should contact.

I have two questions about city tree replacements. First, I remember several years back when many eucalyptus trees along San Carlos Ave were deemed a hazard and were removed. My recollection is that some money was set aside to replant trees (of a different, more-appropriate species) at some point after the work. In my mind that was to happen a year or two later, but I don't recall. However, in my observation, there hasn't been any significant new tree planting in the areas where the trees had been removed. Could you please inform me as to whether I'm remembering this correctly or not, and if there are still plans for new trees? Second, I'd like to please ask about the northwest portion of Burton Park, where several large trees were removed. I see at least one new oak tree planted, which I think is an exciting investment. However, it appears that there's still a fairly large portion of the wood-chip covered area between the road and grassy area where trees were removed but none new yet planted.

Could you please inform me as to whether I'm observing this correctly or not, and if there are plans for more new trees?
Thanks,
Shaun Lippow

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9/9/24, 11:53 AM Trees replacements along San Carlos Ave and in Burton Park - Linnet Kwok - Outlook about:blank 1/1

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September 23, 2024

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Fw: Downtown Specific Plan
Lisa Porras <[email protected]>
Tue 9/10/2024 3:17 PM
To: Linnet Kwok <[email protected]>
From: James Iacoponi <[email protected]>
Sent: Thursday, September 5, 2024 1:50 PM
To: John Dugan <[email protected]>; smcdowell@cityofsancarlos <smcdowell@cityofsancarlos>; Pranita Venkatesh <[email protected]>; Ron Collins <[email protected]>; Adam Rak <[email protected]> Cc: Al Savay <[email protected]>; Lisa Porras <[email protected]> Subject:

Downtown Speciﬁc Plan

External Sender - From: (James Iacoponi
<
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Dear Mayor Dugan, Vice Mayor McDowell, Council-members Venkatesh, Collins and Rak:

I joined this Tuesday’s All-Commissions meeting regarding the Downtown Plan set up by our City’s great Advance Planning Team. You’ll be receiving a presentation on the topic from the consultant group and members of Staff later this month.

I’d offer three comments as you guide the project. Maybe you’ll find a nugget:
1) Parking in the downtown area (and the lack thereof) has been high on the public’s list of comments for years. The data provided by our consultant team WRT suggests that there is an overabundance of parking near the downtown core. Thus offsetting the impact of removing 47 spaces during the project. And further suggests that at peak parking demand times Wheeler Plaza parking is only 30% utilized (~168/274 spaces available). 9/10/24, 3:25 PM Fw: Downtown Specific Plan - Linnet Kwok - Outlook about:blank 1/3

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September 23, 2024

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This is counter to feedback we’ve heard from residents who live in this vicinity, and from personal use of Wheeler Parking multiple times per month.

I’d take a gut check on the data. I think folks will find ‘all is/will be hunky dory’ as less than credible. And even if the top level data is directionally correct, insist on an extremely robust plan to make parking options and availability abundantly clear to those driving downtown.

Removing the spaces as projected, ok. 47 is not that many. They are however in really important places. Let’s make sure to set out how the plan supports (makes easier) different types of trips downtown and makes parking more readily accessible.
2) I strongly encourage you to begin public discussion around the financial scale of this work as a whole, and the timeline to complete the work. At different funding levels. And the funding sources to be drawn on.

It would be disappointing to start with a big vision and then underdeliver. This conversation so far is lacking and public buy-in on these points, key.

I would suggest that by the end of 2024 you require the project team to present to you two options, linking cost and pace, to help put into perspective the trade-offs needed to execute the proposed vision. There is enough design detail available to produce a +/- 30% estimate of both. Good to end the year knowing what we’re talking about here.
3) When implemented, this vision will be transformational for the residents and businesses of San Carlos. It will add to the charm and home- town feel of our community. It will add to our City’s vibrancy and draw many people. It will be a model for other cities on the Peninsula and a source of pride for all who contributed to its execution. In a word, amazing.

Don’t slow-play the execution. Set an aggressive timeline (supported by the funding) for completion once funds are secured. People will lose patience if the work drags on. And will lose enthusiasm for dealing with the change the plan requires. Consider setting a goal of 60% completion in three years from funding, 90% at five years and 100% in six years. Or faster.

It is complex. And, not rocket science. Money will be the throttle, not construction time. The purpose of the project is to reap the benefits of the effort. To live in the change, not wait for it. Get the effort done, sooner, so all can enjoy the benefits longer. It’ll be worth it.

Sincerely,
Jim Iacoponi
Planning & Transportation Commission (emeritus)
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September 23, 2024

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https://us2.proofpointessentials.com/app/report_spam.php? mod_id=11&mod_option=logitem&report=1&type=easyspam&k=k1&payload=53616c746 5645f5f5de9ba2ab6a0d4cfaf52f14ec938a6961db78cf7b9e26b8d7618eaa0e4fda8f160f 6144df04905ac805a77f69b039252759ed8da8164bae4c8bcf3661186d1543638e869b73d8 968b041218530be44be2e80a14041127040a3128ba830c3248f135f85f7aae77dcff6f07ea babee22bc251a13020dc31b4e8b7c6ee1acd69d8acf6241a188839de574483a46ec93e5dc6 4c1e1b894205e27
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September 23, 2024

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Downtown Plan Comments - September 11, 2024
General comment
This is a very long project, estimated at 20 years. The expectations from the business community, and the residents may not be aligned with this timeline. The City Council may want to consider accelerating this project by frontloading funding through grants, development fees, or a voter measure. If most of the work in the immediate downtown can be completed in less than 10 years, this would be a big plus.

Specific comments

1. Aspects of the project I really like include:
a. Utilizing/leveraging the Caltrain station as a part of our downtown. With the upcoming electrification of Caltrain, the increased schedules and faster service will make it easier for visitors to come to San Carlos and connect to our downtown.
b. Expanded sidewalk zones- 20 feet allows for dining, strolling, and gathering c. Retaining parking on the west side of El Camino - this allows patrons to easily access the businesses on el Camino
d. We will have a more balanced circulation system downtown with several modes to choose from including biking, walking, taking the train or bus, and driving.

People like options and this plan provides lots of good options, and this plan aligns nicely with the City’s bike and pedestrian plan.

2. Items for continued discussion:
a. Parking - the loss of 47 downtown parking spaces will be felt, in my opinion, as these are prime location spaces. I think it may be especially hard for those who want to quickly park, pick up dinner, and drive home. One idea is to retain some of the parking in the lot next to Paris Baguette for this purpose, and, for some of the handicapped spaces that will be needed for that section of Laurel. The expanded public and event spaces on the 700 block of Laurel may be sufficient to handle public gathering needs.
b. Alleyways - the Alleys will serve multiple purposes. They have to accommodate delivery trucks on the 700 block, offer some public parking, and be ready to accommodate ingress/egress from any new housing that may be built per RHNA allocation and new zoning. How these outdated alleyways are transformed will be challenging, and important. One idea is to strongly encourage employees to use Wheeler Plaza for work parking, leaving alley spaces available for delivery trucks and public parking.

The closure of the 700 block of Laurel was a good idea, and shows us that we can all adapt to new traffic and parking patterns. This proposed Plan will be transformative to our community.

The renderings of the downtown area are beautiful! I appreciate the work staff is doing to make this a reality.

Thanks for the opportunity to comment.

Ellen Garvey

9.b
September 23, 2024

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Re: Please join us at the September 23, 2024, City Council meeting barbara vanosky anderson
Wed 9/11/2024 2:14 PM
To: AdvancePlanning <[email protected]> External Sender - From: (barbara vanosky anderson
This message came from outside your organization.

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I cannot attend at that time though I have been actively participating.

At the last meeting I was terribly worried about a few items. I spoke about one item -- the idea of reducing San Carlos avenue in the downtown area into two one lanes instead of its current four lanes. I think this is a bizarre and ridiculous idea. The mayor said that no one can drive in the outside lanes because of the parked trucks. I said I always drive in the left lanes. I began noticing that not only do people drive in the left lanes, we (illegally I assume) turn into the left anes so we do not get stuck behind cars turning left. The street would be backed up into el camino if this road was reduced to one lane. I obviously drive a more compact car than the mayor.

I also heard that the tables assigned to individual restaurants were being eliminated in favor of "public" tables. We LIKE going to restaurants with outdoor tables and being served by waiters at those tables. Eliminating those seems like the opposite of what everyone currently likes about San Carlos.

Also please do not think that people bike or walk from three blocks away. The city still needs to finish making the walking safe from Dartmouth down San Carlos Avenue and do some research on right turns on red before someone (maybe me) gets killed. Both for me but also you have school kids in that area.

I said it fifty times in the survey but think about what the design will look like in 15 years and what kind of maintenance will be required.

Thank you
Barbara Anderson
Barbara Anderson
San Carlos CA
Author of "Letters from the Way, A Walking Journey"
Playwright "Fugitive Colors"
9/12/24, 9:44 AM Re: Please join us at the September 23, 2024, City Council meeting - Linnet Kwok - Outlook about:blank 1/4

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September 23, 2024

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On Wed, Sep 11, 2024 at 1:23 PM AdvancePlanning <[email protected]> wrote:

The meeng is 7pm at the City Hall, 600 Elm Street. We were pointed out that the me was not speciﬁed. We will ﬁx that in the next batch of emails.

Regards,
Advance Planning
From: barbara anderson
Sent: Wednesday, September 11, 2024 10:37 AM
To: AdvancePlanning <[email protected]> Subject: Re: Please join us at the September 23, 2024, City Council meeng

What time is the meeting?
Barbara Anderson
PO 7198
San Carlos CA 94070
Author “Letters from the Way”
On Sep 11, 2024, at 10:26 AM, Advance Planning
<[email protected]> wrote:

September 23, 2024 – San Carlos City Council to
consider adopting a resolution approving refined
street designs for downtown San Carlos
The City Council is scheduled to receive presentation on refined street designs and key findings from the traffic operations and parking demand studies as part of the Downtown Specific Plan + Streetscape Master Plan project at its next meeting on September 23, 2024. The Council will consider adopting a Resolution endorsing the refined street designs and directing staff to continue preparing the Downtown Specific Plan + Streetscape Master Plan.

The purpose of the September 23, 2024, City Council meeting is to present refined street designs (based on community input and Council direction from their June 10, 2024 meeting) and their effects on traffic and parking. 9/12/24, 9:44 AM Re: Please join us at the September 23, 2024, City Council meeting - Linnet Kwok - Outlook about:blank 2/4

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September 23, 2024

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Staff is asking the Council to consider adopting a resolution to endorse these refined street designs so that the project team can continue drafting the Downtown Specific Plan and accompanying Downtown Streetscape Master Plan. Although no final decision will be made, should the Council adopt the Resolution and approve the refined street designs, these drawings will serve as an imprint and influence the policies, standards, and specifications of the Specific Plan and Streetscape Master Plan as they continue to evolve and eventually be released for public review and ultimately, considered by the Council for formal adoption.

Summary of Street Design Changes:

Significantly widened sidewalks (sidewalks proposed to be 20 feet wide on San Carlos Avenue and Laurel Street)
Protected bike lanes (on San Carlos Avenue and El Camino Real) Improved outdoor dining space
Urban greening: i.e. consistent street trees, tree “groves” (for shade) and rain gardens (for stormwater management)
Other amenities such as outdoor seating, event and festival space accommodations, pavilions, opportunities for public art, drinking fountains, power outlets and charging stations
Connectivity between Downtown, Caltrain, and East San Carlos for all modes of travel (enhancing the experience pedestrians and bicyclists, and Caltrain riders)
Summary of Outcomes as a Result of Street Design Changes:

Added downtown vitality, vibrancy
Improved shopping and dining experience
Enhanced pedestrian experience
Safer bike routes
Increase in visitors
More space for downtown programming, and activities
9/12/24, 9:44 AM Re: Please join us at the September 23, 2024, City Council meeting - Linnet Kwok - Outlook about:blank 3/4

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September 23, 2024

Packet Pg. 297

Resulting in people spending more time in downtown San Carlos Please join us at the September 23, 2024, City Council meeting.

You are receiving this email because you opted in via our website.

Our mailing address is:

City of San Carlos 600 Elm Street San Carlos, CA 94070 USA Want to change how you receive these emails?
You can update your preferences or unsubscribe

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September 23, 2024

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Re: Please join us at the September 23, 2024, City Council meeting Nancy Oliver
Thu 9/12/2024 9:32 AM
To: AdvancePlanning <[email protected]> External Sender - From: (Nancy Oliver
This message came from outside your organization.

Learn More
You will all do what you want to do.

Whatever it is, it won’t fit my needs.

I do not like the fact that Laurel St. is closed.

I have mobility issues so it’s hard to get to that block.

Right now, I couldn’t even tell you what businesses are there, except for the Bank of America (which has a parking lot) and the Hallmark Store, which is hard to get to.—can’t drive there to see the stores.
—Nancy Oliver
On Sep 11, 2024, at 10:26 AM, Advance Planning
<
[email protected]> wrote:

September 23, 2024 – San Carlos City Council to consider adopting a resolution approving refined street designs for downtown San Carlos
The City Council is scheduled to receive presentation on refined street designs and key findings from the traffic operations and parking demand studies as part of the Downtown Specific Plan + Streetscape Master Plan project at its next meeting on September 23, 2024. The Council will consider adopting a Resolution endorsing the refined street designs and directing staff to continue preparing the Downtown Specific Plan + Streetscape Master Plan.
9/12/24, 9:45 AM Re: Please join us at the September 23, 2024, City Council meeting - Linnet Kwok - Outlook about:blank 1/3

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September 23, 2024

Packet Pg. 299

The purpose of the September 23, 2024, City Council meeting is to present refined street designs (based on community input and Council direction from their June 10, 2024 meeting) and their effects on traffic and parking. Staff is asking the Council to consider adopting a resolution to endorse these refined street designs so that the project team can continue drafting the Downtown Specific Plan and accompanying Downtown Streetscape Master Plan. Although no final decision will be made, should the Council adopt the Resolution and approve the refined street designs, these drawings will serve as an imprint and influence the policies, standards, and specifications of the Specific Plan and Streetscape Master Plan as they continue to evolve and eventually be released for public review and ultimately, considered by the Council for formal adoption.

Summary of Street Design Changes:

Significantly widened sidewalks (sidewalks proposed to be 20 feet wide on San Carlos Avenue and Laurel Street)
Protected bike lanes (on San Carlos Avenue and El Camino Real) Improved outdoor dining space
Urban greening: i.e. consistent street trees, tree “groves” (for shade) and rain gardens (for stormwater management)
Other amenities such as outdoor seating, event and festival space accommodations, pavilions, opportunities for public art, drinking fountains, power outlets and charging stations
9/12/24, 9:45 AM Re: Please join us at the September 23, 2024, City Council meeting - Linnet Kwok - Outlook about:blank 2/3

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September 23, 2024

Packet Pg. 300

Connectivity between Downtown, Caltrain, and East San Carlos for all modes of travel (enhancing the experience pedestrians and bicyclists, and Caltrain riders) Summary of Outcomes as a Result of Street Design Changes:

Added downtown vitality, vibrancy
Improved shopping and dining experience
Enhanced pedestrian experience
Safer bike routes
Increase in visitors
More space for downtown programming, and activities
Resulting in people spending more time in downtown San Carlos Please join us at the September 23, 2024, City Council meeting.

You are receiving this email because you opted in via our website.

Our mailing address is:

City of San Carlos 600 Elm Street San Carlos, CA 94070 USA Want to change how you receive these emails?
You can update your preferences or unsubscribe
9/12/24, 9:45 AM Re: Please join us at the September 23, 2024, City Council meeting - Linnet Kwok - Outlook about:blank 3/3

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September 23, 2024

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Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
1 / 13

91.47% 772

16.00% 135

4.98% 42
Q1 What is your association with Downtown San Carlos? (check all thatapply) Answered: 844 Skipped: 4
Total Respondents: 844
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
I live in San
Carlos
I work in San
Carlos
Neither

ANSWER CHOICES RESPONSES
I live in San Carlos
I work in San Carlos
Neither
Q2 What is your age?
Answered: 845 Skipped: 3

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September 23, 2024

Packet Pg. 302

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
2 / 13

1.42% 12

2.01% 17

27.93% 236

33.85% 286

23.67% 200

8.76% 74

2.37% 20
TOTAL 845
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Under 18
19-24 years
25-40 years
41-55 years
56-70 years
70+
Prefer not to
answer

ANSWER CHOICES RESPONSES
Under 18
19-24 years
25-40 years
41-55 years
56-70 years
70+
Prefer not to answer
Q3 Have your participated in any Downtown Specific Plan + StreetscapeMaster Plan project workshops, surveys, events? Answered: 844 Skipped: 4

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September 23, 2024

Packet Pg. 303

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
3 / 13

30.09% 254

69.91% 590
TOTAL 844
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Q4 How do you like the planting palette for streetscape design on ElCamino Real (Grand Boulevard character)? Answered: 848 Skipped: 0
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

9.b
September 23, 2024

Packet Pg. 304

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
4 / 13

63.80% 541

2.83% 24

14.50% 123

18.87% 160
TOTAL 848

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments

65.45% 555

3.54% 30

16.98% 144

14.03% 119
Q5 How do you like the planting palette for streetscape design on SanCarlos Avenue and Cherry Street (Civic Character)? Answered: 848 Skipped: 0
TOTAL 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments
Q6 How do you like the material palette for streetscape design on ElCamino Real (Grand Boulevard character)? Answered: 848 Skipped: 0

9.b
September 23, 2024

Packet Pg. 305

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
5 / 13

72.52% 615

3.18% 27

9.67% 82

14.62% 124
TOTAL 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments
Q7 How do you like the material palette for streetscape design on SanCarlos Avenue and Cherry Street (Civic Character)? Answered: 848 Skipped: 0

9.b
September 23, 2024

Packet Pg. 306

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
6 / 13

72.29% 613

2.59% 22

12.62% 107

12.50% 106
TOTAL 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments
Q8 How do you like the planting palette for streetscape design on 600,700, and 800 blocks of Laurel Street (Pedestrian Promenade Character)? Answered: 848 Skipped: 0

9.b
September 23, 2024

Packet Pg. 307

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
7 / 13

68.16% 578

3.07% 26

11.32% 96

17.45% 148
TOTAL 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments
Q9 How do you like the material palette for streetscape design on 600,700, and 800 blocks of Laurel Street (Pedestrian Promenade Character)? Answered: 848 Skipped: 0

9.b
September 23, 2024

Packet Pg. 308

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
8 / 13

67.22% 570

4.13% 35

7.90% 67

20.75% 176
TOTAL 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments
Q10 How do you like the planting palette for streetscape design onHarrington Park and a new plaza on the 600 block of Laurel (PlazaCharacter)? Answered: 848 Skipped: 0

9.b
September 23, 2024

Packet Pg. 309

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
9 / 13

69.58% 590

3.18% 27

12.62% 107

14.62% 124
TOTAL 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments
Q11 How do you like the material palette for streetscape design onHarrington Park and a new plaza on the 600 block of Laurel (PlazaCharacter)? Answered: 848 Skipped: 0

9.b
September 23, 2024

Packet Pg. 310

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
10 / 13

66.98% 568

4.01% 34

9.20% 78

19.81% 168
TOTAL 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments
Q12 How do you like the planting palette for streetscape design on "SOLA"Laurel Street, South of Arroyo Avenue (Parkway Character)? Answered: 848 Skipped: 0

9.b
September 23, 2024

Packet Pg. 311

Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
11 / 13

73.23% 621

2.59% 22

11.08% 94

13.09% 111
TOTAL 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments
Q13 How do you like the material palette for streetscape design on"SOLA" Laurel Street, South of Arroyo Avenue (Parkway Character)? Answered: 848 Skipped: 0

9.b
September 23, 2024

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Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
12 / 13

75.94% 644

1.89% 16

6.60% 56

15.57% 132
TOTAL 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
👍 (I like it!)
👎 (I don't
like it)
Neutral
Other Comments

ANSWER CHOICES RESPONSES
👍 (I like it!)
👎 (I don't like it)
Neutral
Other Comments
Q14 How do you want to experience art throughout the Downtown SanCarlos streetscape? (Select all that apply) Answered: 848 Skipped: 0

9.b
September 23, 2024

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Creating a Streetscape Master Plan for Downtown San Carlos Streetscape Character Survey (From July 31 through August 30, 2024)
13 / 13

48.00% 407

60.73% 515

60.50% 513

54.83% 465

70.17% 595

60.26% 511

87.97% 746
Total Respondents: 848
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Gateway
Streetscape
elements
Artistic
crosswalks
Temporary art
Mural
Wayﬁnding
(example:
historical...

Gathering
places

ANSWER CHOICES RESPONSES
Gateway
Streetscape elements
Artistic crosswalks
Temporary art
Mural
Wayfinding (example: historical markers)
Gathering places

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September 23, 2024

Packet Pg. 314

1. How do you like the planting palette for streetscape design on El Camino Real (Grand Boulevard character)?
• A lot of money for a small segment of the residents
• Adding shade will really improve walkability
• All good, particularly brown fox sedge
• Any thing to help get rid of the disgusting flies before every storefront would be helpful. • Are these California native plants?
• Are these native and drought resistant?
• Are these trees going to lift the sidewalks or get into sewer and water lines? • Are we using native plants?
• As long as the trees don't drop sticky substance on the sidewalks (like some of the current trees on Laurel), then the proposal looks great. • Avoid trees that drop sap or other messy debris
• Big trees are lovely
• brown fox sedge is not attractive and overgrows quickly • Brown Fox Sedge is too grassy and looks messy very quickly • But i dont like the trees the drop a sticky substance on the street snd chairs which i later learned is aphid poop!!!
• can we use native plants?
• Can't tell which plants go where from this picture. the elm can be invasive • Chinese Elm - poor choice for El C, breaks easily in wind, not majestic enough for that road
• Chinese elm on both sides of street if regularly trimmed is elegant • Chinese elms can be quite messy
• Chinese elms can get really big!
• chinese evergreen elm and yerba buena are not attractive. • Consider native trees instead as they are more suited to the climate conditions and generally less attention
• Crape myrtle are a bunch of sticks in winter. Consider evergreens or something with foliage
• Crape Myrtle is a very messy tree - use very sparingly • Crape Myrtle is great, looks unique and vibrant. Japanese Zelkova looks like "typical" tree found at Burton Park, so OK. Chinese Evergreen Elm looks like the exact type of tree that is popping up at any new development site in the Bay Area as a very "clean" tree.

Let's do better to make San Carlos stand out.
• Crape myrtle is not particularly attractive. No idea what a rain garden plant is, but does not sound appropriate in our climate. It seems that none of the planned tree plantings includes "City of San Carlos Heritage Tree" (whatever that means) • Do like brown fox sedge. Always looks untidy and due for a cut • Do not like the Brown Fox Sedge. It is hard to see how it would look on El Camino. Can you provide a 3D image to show a larger area??
• Don't like Japanese Zelkova. The berries stain your car and the ground. I recommend Ginko trees
• Don't like the evergreen elm looks not lively since leave edge are dropping.

9.b
September 23, 2024

Packet Pg. 315

• Don't use these trees that are exotic, add no wildlife value, provide no food for insects and birds and are boring (plus need water). Consider Catalina Cherry, Desert Willow, Toyon, Bigleaf Maple, Coast Live Oak
• Elm tree is messy. Blue eyed grass short blooming.
• Elms get aphids. Use jacarandas instead of crape Myrtle or Sonoran Paulo verde for the colors! I'm Burlingame city arborist!! Please reach out as to why we wouldn't choose zelkovas again [email protected]
• Ensure plants fit the space (so roots don't pull up sidewalk; don't require much pruning), don't attract pests (some elms = aphids), and don't require a lot of water (climate change, plus trees are surrounded by concrete and asphalt) • except for the crepe myrtle, the tree selection is not that interesting. • Feels a bit dated. I'd love to see some drought tolerant and native plants. The Myrtle is my least favorite
• Graphic is very confusing on which plants are for what area/characterâ€¦plant palette is ok but could be better with some more natives or at least match surrounding park palettes such as sea lavender or breath of heaven
• great that you include CA Native plants! are there any CA Native trees to add to the mix?
• Hard to visualize any of this
• How do these trees handle the heat?
• I can't tell from the pictures which is for which project, but like them all • I don't know that much about trees but I am hoping we do not get any of those trees that drop a sticky substance on the ground.
• I don't see two separate designs
• I don't understand why you do not want to preserve the trees that are there AND please research to use the least allergenic trees
• I like crepe myrtle but I think we need more shade providing trees • I like everything except for the crape mrytle
• I like it but would also like to see trees which support native species • I like it! I would love to see some areas highlight drought tolerant pollintators • I like it, but please take care in not haphazardly mixing the trees and plants so that there is some order and consistency
• I like the amount of native plants they selected but the trees are not native • I like the choices for the shrubs. Please strongly consider native trees - oak, laurel, toyon, etc https://www.cnps-scv.org/26-gardening/92-native-trees-for-the-landscape • I like the colors but prefer more (ideally all) climate appropriate native plants and trees • I like the crape myrtle as long as it does not block views for drivers. I don't like the other two trees. I like the ground cover choices.
• I like the palette colors. Is there a native tree or other large form planting that could be instead of the 3 listed alternatives to maximize your efforts? • I like the smaller plants, but why not add CA native trees? Western redbud, desert willow, Ray Hartman ceanothus or blue elderberry instead of crepe myrtle for color; native oaks, big leaf maple, CA buckeye, Island ironwood for canopy trees • I like the variety of green trees/plans and colorful flowers. Would be great for the trees to be ones that don't drop dangerous acorns/pine cones/seed pods or sticky sap that ruins the sidewalk. And for the roots to not destroy the sidewalks every 5 years.

9.b
September 23, 2024

Packet Pg. 316

• I love crape myrtle in all colors except white. They look better when planted 3 to 5, relatively close to each other.
• I love the grasses, but sometimes they end up getting dry looking like weeds. I would lto see some white foliage added in?
• I really think you should be adding native trees, which will be a lot less water. For example, a Coast Live Oak will provide habitat for birds and it's an evergreen. • I very much like native plants being used so native pollinators can thrive as well as help us thrive.
• I wish the trees used could be California natives. Crepe myrtles and chinese elms are so boring and overused. I'd much rather see birds and butterflies enjoying trees like buckeye, native oaks, or california redbud.
• I wonder about native plants?
• I would like some succulents added
• I would prefer that California native plants are used • I would prefer to spend more money on downtain San Carlos than on el Camino. • i'm
• I'm excited to see some California natives, and wonder if we can do more of those, especially for the trees.
• I'd prefer native trees, such as oaks (see Calscape.org for species native to San Carlos). I like the proposed native perennials; however, I would recommend selecting a native sedge.
• Is the japanese zelcova is what is on the 1600 block of laurel, please consider another tree. It ruins the sidewalk, car paint, and the street when it sheds its bloom • It seems like we already have a lot of crape myrtles in San Carlos. Is there any other tree that could provide color?
• It's hard to say based on a picture, but I would think the bar is to have trees that given those sections an iconic look. These trees look fairly commonplace. Perhaps inspiration from European thoroughfares?
• It's not clear which images are Civic Character and which are Grand Boulevard; I'm not sure how to answer this question
• It's "ok." Chinese Elm is good, and then gets "meh." Brown Sedge works. • It's unclear if some of these are for the Grand Boulevard character or all of them? • Just ok
• Keep it more simple
• landscaping should focus on native species to maximize benefits • Lavender is always good.
• Like everything except the Chinese Elm. Would prefer a more majestic tree like London Planetree. Looks great in Menlo Park ECR.
• Like it but maybe some more color
• Like it, except brown fox sedge looks beautiful until weeds start growing in them • Like the crape Myrtle and Zelkova is ok but not Chinese evergreen elm. Need something taller and more upright to make a statement about the grand blvd. I like the sycamores on ECR in Menlo Park. Good to have a unifying theme on the grand blvd • Like the use of native plants, but no native trees made the cut? • Looks good. Please try to use native plants and trees as much as possible

9.b
September 23, 2024

Packet Pg. 317

• Looks nice, but please read about Zelkova, brown fox sedge (carex) and yarrow regarding allergies. (Allergy Free Gardening by Thomas Leo Ogren. • loss of parking
• Love it
• Love the concept of large, broad trees, but would love to see more color and heritage trees.
• Love the green & plants; how about natives and low water too? • Love the ground cover. Not huge on the crepe myrtle.
• love the idea of more shade, but San Carlos has an opportunity for leadership with California native trees / plants. where are the manzanitas and coffeeberries? so easy to landscape with. oaks? redbuds?
• Love the plan for investment in large evergreen trees for beauty and shade • Make sure that trees that are shown will not overtake ability to see when you're walking or driving up and down streets or El Camino
• Might be good to have some larger trees (like El Camino in Menlo Park) • More color would be nice, or seasonal color
• Myrtle and Chinese elm are not attractive
• Native plants and trees. Make maintenance easy also. • Native plants only!!!
• Native shrubs are great, but please don't plant non-native trees! I would love to see native trees
• Native? Great. If not why not? Drought resistant?
• Need large scale trees on El Camino so keep crÃªpe myrtles to a minimum • Need larger trees, like California Cypress
• Need more colors besides pink and green
• Neutral. Not qualified to evaluate without seeing mockups, only tree pictures.

Whatever preserves the greatest amount of parking.
• Nice choices, however, native species would be a good choice too • No brown fox sedge, no Japanese Zelkova (too big)
• no brown fox sedge... to wispy for what should be on el camino. i also think crape myrtle is more for laurel not for el camio.
• No California native trees?
• No sap!!!!
• No trees that drop sap on the sidewalks
• Not a fan of brown fox sedge
• Not clear which images are for which location. Also not clear what other options would be.
• Overall ok. Don't love look of hi see evergreen elm or brown fox sedge. I feel like sedge just collects dog pee/poop.
• Palette is 'okay'; concern is accounting for ongoing care and maintenance, e.g., Laurel St. trees are beetle-infested and release sticky residue on sidewalk; flowers in planters occasionally die due to neglect and are simply replaced; need plan/budget robust care and maintenance.
• Plant Sycamore trees on El Camino
• Planting trees native to another continent is not a good idea. San Carlos should have native oaks, CA buckeye, etc. Does San Carlos really believe in "sustainability"?

9.b
September 23, 2024

Packet Pg. 318

• Please consider CA nstive trees like western redbud, Catalina ironwood, coast live oak, and western hackberry. Plants are fine.
• Please consider native plants
• Please consider using native trees such as black, valley, or coast live oak instead of zelkova or chinese elm, and western redbud or ceanothus instead of crepe myrtle. • Please only plant natives
• Please plant native plants that support native wildlife. Crepe myrtles are overused in landscape and are wildlife deserts.
• Please take into consideration, not only water consumption, but maintenance. Belmont was foolish enough to put pine trees in the Ralston Avenue median and it makes for a bumpy road, actually killed the bicyclist I believe.
• Please use all native plants! Instead of Chinese evergreen elm, plant coast live oak.

Instead of Japanese zelkova, plant big leaf maple. Instead of crape myrtle, plant western redbud or toyon.
• Please use more native trees in the streetscape!!! We need to support our pollinators and birds!
• Please use native trees! The shrubs look appropriate. • please use only 100% native plants so that we can have clouds of butterflies every summer
• Prefer native plants and trees
• Rather have California native trees
• Really not required
• retro design of pole lights and monuments not congruous with contemporary stainless steel trash bins and modern bench style.
• Some parts better than others. Make sure plants are easily self sustaining. • Stop planting trees that leak sap on the benches or move the benches! • Strive for a majority of California native trees that support a plant community. What is the point of growing yerba buena, yarrow if the tree canopy does not support the local ecology?!
• Tall, commanding trees are needed. The median plantings in Belmont on ECR are a good example.
• TERRIBLE, these are deciduous trees and it will be ugly in the winter. Also, the plant palette and color scheme is unsophisticated
• The Chinese Elm looks messy. No strong opinions on the others but please stay away from trees that drop so everywhere (this is already a problem on much of laurel) • The Chinese evergreen elm is been known to have invasive roots and allergenic to some.

Leaves are messy.
• The Chinese evergreen isn't very pretty - it's just ok • The small plants are great but I'm disappointed by the selection of non-native trees. By focusing on trees that are native to the Penninsula/San Carlos region you will do much more to satisfy the stated goal of creating a landscape that supports ecological and community health & well-being.
• The trees look fine. This is my main concern is that we should avoid planting the same trees that are on Laurel and San Carlos Avenue - walking on that sticky stuff is terrible. (AI generated: Insects feeding on trees can cause a sticky substance called honeydew to drip onto sidewalks, driveways, and patios. This substance is actually the excrement of plant-sucking insects like aphids, mealybugs, leafhoppers, and scale.

9.b
September 23, 2024

Packet Pg. 319

• This only works if planting is cared for as it matures to promote healthy growth and pruned correctly.
• This survey is terribly designed. First you distinguish between Civic and Grand Boulevard, but then you place those titles on the same image of plants, and then you ask separate questions about them. What fool designed this survey? Fire them, stat.

Anyway: I don't care about the "palette" (fire the pretentious nincompoop that use that word, too, please). All I care about is a) shade and b) native plants. • Too confusing to figure out which plan goes with with plantings. • Too many non native plants
• Trees that do well in our weather year round and don't require excessive water • Very well thought out and beautiful!
• visibility in the median has become an issue with the existing vegetation and signs. If these were planted where visibilty concerns are no issue, then ok. • we need larger shading trees
• We should have White Oak trees. And Can we make the plants and trees all California native?
• What other factors are considered (maintenance, growth, interference with other structures or projects)?
• Where is the heritage tree? Don't see that icon on any of the trees. Also I'm confused are all of the above plants in both locations?
• Who will perform landscape maintenance? Contractor hired by the city; volunteers or adjacent property owners?
• Why is this needed? ECR has planted islands
• why no native trees? why not madrone, sycamore? when do the above trees reach mature height? how long do they live? what is their spread? as shade will be more and more important as San Carlos gets hotter over the years, Shade is more important than color
• Why not native trees? Why not pollinator plants? Why Chinese and Japanese trees? Native is better
• would be good to consider native species in design
• Would be nice to have San Carlos natives?
• Would prefer trees that done leave residue and make the sidewalks sticky to walk on. • Would rather see different color yarrow- yellow, orange or salmon perhaps • Would recommend the use of native trees rather than these exotics

2. How do you like the planting palette for streetscape design on San Carlos Avenue and Cherry Street (Civic Character)?
• A lot of money for a small segment of the residents
• Again , keep sticky sap residue in mind.
• again, be careful to block any identifications to buildings. • Again, choosing CA native trees will do more to achieve the goal of being ecological and supporting community health & well-being
• Again, native species, acclimated to our climate would be better. Natives encourage native birds and beneficial insects.
• Again, please use all native plants! And please add more native plants that support pollinators (keystone species). See www.bringingbackthenatives.net • also humdrum. Maybe incorporate succulents which have interesting textures.

9.b
September 23, 2024

Packet Pg. 320

• Any thing to help get rid of the disgusting flies before every storefront would be helpful. • Are there more native trees and shrubs which could be selected? • Are these California native plants?
• As above
• As above comments. Care for trees is important aspect for beauty and integrity of tree growth.
• As long as the tress don't drop sticky goo on the sidewalks. • Brown Fox Sedge can look messy very quickly
• brown fox sedge is not attractive and overgrows quickly • Brown fox sedge looks terrible
• CA native trees mentioned above
• Can we make all the plants and trees California native? • can we use more native plants?
• Can't tell which plants go where from this picture.
• chinese evergreen elm and yerba buena are not attractive. • Chinese evergreen elm looks like it canopy may spread into buildings if placed in sidewalk tree wells-if grows to more than 15 feet across? • Concerns with zelkova on water use and leaf droppings, I personally think bringing in trees such as coast live oak or other native oaks could be nice for tying into surrounding landscape
• Consistency and easy maintenance is key. Year round shade is essential. Minimal leaf drop is also essential
• Crape Myrtle is great, looks unique and vibrant. Japanese Zelkova looks like "typical" tree found at Burton Park, so OK. Chinese Evergreen Elm looks like the exact type of tree that is popping up at any new development site in the Bay Area as a very "clean" tree.

Let's do better to make San Carlos stand out. As much shade as possible would be great...make it inviting and usable, not just a tree to put one there (such as Evergreen Elm...perfect example of a tree with no shade that is not inviting). • Crape Myrtle is very messy just don't use it where cars will be parked • crepe myrtle not evergreen and we need trees that do not drop sap like by the post office now
• Crepe Myrtle red clashes with purple flowers of yarrow and blue eyed grass. • deciduous trees that provide shade in the summer and do not block sun in the winter • Do not like the Brown Fox Sedge. It is hard to see how it would look on San Carlos Avenue and Cherry Street. Can you provide a 3D image to show a larger area?? • Don't like Japanese Zelkova. The berries stain your car and the ground. I recommend Ginko trees
• Don't like the brown fox sedge
• Don't like the color pink/red of Myrtle
• Generally I like it. Would love to see even more colorful flowers if possible. • Get rid of the horrible grasses that need constant pruning • Great to have trees and bushes that are pollinators.
• How about some purple/blue Jacaranda trees!!!
• I don't love the sedge
• I like everything except #3, concrete paver.

9.b
September 23, 2024

Packet Pg. 321

• I like it, but please take care in not haphazardly mixing the trees and plants so that there is some order and consistency
• I like the flowers but I want trees to provide shade
• I like the palette colors. Is there a native tree or other large form planting that could be instead of the 3 listed alternatives to maximize your efforts? • I very much like native plants being used so native pollinators can thrive as well as help us thrive
• I was really hoping to see some Oak trees or other canopy trees in the mix. • I wish the trees used could be California natives. Crepe myrtles and chinese elms are so boring and overused. I'd much rather see birds and butterflies enjoying trees like buckeye, native oaks, or california redbud.
• I worry that the brown fox sedge could quickly become overgrown. • I would love to see more native trees, flowers and grasses in our landscape like manzanita trees
• I would prefer that California native plants are used • I'm excited to see some California natives, and wonder if we can do more of those, especially for the trees.
• I'd like to see more native drought-resistant plants and shade trees to promote native birds and pollinators.
• I'd prefer native trees, such as oaks (see Calscape.org for species native to San Carlos). I like the proposed native perennials; however, I would recommend selecting a native sedge.
• Is the japanese zelcova is what is on the 1600 block of laurel, please consider another tree. It ruins the sidewalk, car paint, and the street when it sheds its bloom • It's not clear which images are Civic Character and which are Grand Boulevard; I'm not sure how to answer this question
• It's not clear which is whichâ€¦
• It's ok. Are there California native plants that could be used? • It's "ok." Chinese Elm is good, and then gets "meh." Brown Sedge works. • It's important to have drought resistant plants and more pollinatorss • It's unclear if some of these are for the Civic character or all of them? • landscaping should focus on native species to maximize benefits • Like the Chinese evergreen but may not be quite right with the other trees. • Looks good. Please try to use native plants and trees as much as possible • Looks nice, but see comments re. El Camino.
• loss of parking
• Love it but more color
• love the idea of more shade, but San Carlos has an opportunity for leadership with California native trees / plants. where are the manzanitas and coffeeberries? so easy to landscape with. oaks? redbuds?
• Make some small and large trees would be fine
• Make sure that the trees chosen do not have root issues that will bump up sidewalks and will not take up too much room to walk or drive by and will not black viewing of cars when driving
• more roses
• Need more native plants

9.b
September 23, 2024

Packet Pg. 322

• Needs to look more upscale like Burlingame Ave
• Neutral. Not qualified to evaluate without seeing mockups, only tree pictures.

Whatever preserves the greatest amount of parking.
• Nice to have native trees
• Nice to use natives. Will yerba buena require a lot of water? • No native Oaks?
• No sap!!!
• No to sterile steel furnishings, wood benches are nice but subject to vandalism and abuse
• Not a fan of brown fox sedge
• Not clear which images are for which location. Also not clear what other options would be.
• Please consider using native trees such as black, valley, or coast live oak instead of zelkova or chinese elm, and western redbud or ceanothus instead of crepe myrtle. • Please only plant natives
• Please replace the trees with less water using trees that are street friendly: Tanoak, lemon-scented gum, and water gum
• Please use more native trees in the streetscape!!! We need to support our pollinators and birds!
• Please use native trees!
• please use only 100% native plants so that we can have clouds of butterflies every summer
• Prefer Native plants and trees
• Quit messing with the charm of San Carlos!
• Rather have California native trees
• Sam comments as above
• same as above
• Same as above
• Same as above -- please include CA native trees in the plans • Same as above.
• Same as above.
• Same as above. Please plant some native trees. The ground cover plants may be wildlife friendly, but not those trees.
• Same as aboveâ€”plus, consider Western Redbud, California Fuchsia, Ribes Sanguinium, Ceonothus
• Same as previous
• Same commentâ€”please plant native trees!
• same comments as above
• Same confusion.
• See above
• see above questions
• See comments above.
• See notes above
• See 'Other Comments' in answer 4.

9.b
September 23, 2024

Packet Pg. 323

• TERRIBLE, these are deciduous trees and THEY WILL LISE THEIR LEAVES. IT WILL BE MESSY it will be ugly in the winter. Also, the plant palette and color scheme is unsophisticated
• The Japanese Zelkova is too large for a neighborhood what are the root concerns once the tree is mature and causing the sidewalks to become uneven • The more plants the better, especially trees
• The planting palette does not actually include important flowering plants for pollinators. • The trees above are good for smaller streets. Although, aren't the Willows messy? • This is the place to see heritage trees as ppl enter San Carlos that add • This survey is terribly designed. First you distinguish between Civic and Grand Boulevard, but then you place those titles on the same image of plants, and then you ask separate questions about them. What fool designed this survey? Fire them, stat.

Anyway: I don't care about the "palette" (fire the pretentious nincompoop that use that word, too, please). All I care about is a) shade and b) native plants. • We need a few laurel trees on San Carlos ave adjacent to Laurel st • What about native plants?
• What other factors are considered (maintenance, growth, interference with other structures or projects)?
• Who will perform landscape maintenance? Contractor hired by the city; volunteers or adjacent property owners?
• Why not native and pollinators ?
• Why spend the money? SC Ave has planted islands, Cherry is not necessary. • Will the same plants be planted in the current civic center area for cohesion? • would be good to consider native species in design

3. How do you like the material palette for streetscape design on El Camino Real (Grand Boulevard character)?
• All materials need to be ADA compliant to allow mobility challenged persons accessibility without tripping hazards
• Any other choices?
• are the concretes the best options...choose materials that are best for a warming climate...ones that mitigate extreme heat and lower GHG emissions • Are there bike racks?
• Are these recycled content? Reclaimed materials ?
• Be very cautious about using the tactile, bumpy areas or uneven stones because anything with uneven texture can be hazardous for older adults and can make anyone lose balance
• Color of tactile pavers vs permeable are too close but not exactly the same. Either more contrast or match color exactly. Stainless steel is too shiny. Should match color and finish of street lighting (matte black)
• Could use some contrast like wood on the floor
• design is nice. more pavers, less poured concrete (future cracks and degradation minimized)
• Desire to limit light pollution from streetlights
• Do not like the steel cans
• Don't like stainless outside
• Don't care for the street/pole light fixtures.

9.b
September 23, 2024

Packet Pg. 324

• Don't love plain concrete but if it's appropriate, it would be for El Camino. The lights are OK - I like more modern style. I like the gateway monument. • dont mess with laure st. the closed steet has a historical feel now • Feels too high end for el Camino. I'd rather invest money in other things walkable areas • Generally I like it. Would love to make the walking areas as smooth as possible for safety and comfort of all walkers, especially seniors.
• Good except stainless metal is not a good choice for large objects. it will like a giant glaring mirror on a hot day.
• Have you considered permeable materials as well as storm water runoff? • How about using TRX material instead of Natural wood for less maintainence • How about warm colored textured concrete for sidewalks, not boring gray old ugly. • I am an unsteady senior citizen who currently uses a cane, so I would support any surface that is ever and walkable.
• I couldn't care less. I want wider sidewalks, fewer cars, and separate bike lanes. Take a look at Amsterdam or Copenhagen, copy everything they do, and fire the planners and designers that contributed to the hellhole we live in today. • I don't like smooth concrete
• I don't like the tactile paver material
• I don't like the tactile pavers and I think the garbage cans should be either black, dk green, or dk brown..not silver (sun reflection in drivers eyes) • I don't know what it is. Not clear
• I don't understand the purpose of the wood. Don't think the gateway monuments are necessary, waste of $, prefer paver 2 over paver 3
• I like all of it except the stainless steel
• I like all the materials except for the lighting. The style and scale of the lights seems small in form and stylistically does not appear consistent. • I like everything except the pole light. Benches, monument and trash can looks more modern and minimalistic. The pole light design style is more decorative and complex. • I like everything except the stainless metal trash can • I like everything except the stainless steel.
• I like it - the selection seems durable and pleasant-looking. • I like it mostly but am concerned about durability of wood benches, and appearance of stone cladding if it looks inauthentic
• I like it. Also add some sculptural art
• I like it. My only question is whether the pedestrian walkway material could also be permeable.
• I like natural stone option
• I like that the colors appear to be lighter to reduce albedo/heat island effects • I like that the lighting fixtures are downward facing. Hopefully this will prevent light pollution by pointing light downwards
• I like the atreetlights
• I like the monument stone and the benches.
• I like the palette but would like the city to find a way to keep the city streets clean.

Walking on the streets I see lot of dirt and dog poop.
• I like the street lights. Stainless is too modern.
• i LOVE that you're referencing my hometown of castro valley in your innovative design

9.b
September 23, 2024

Packet Pg. 325

• I prefer non shiny metals. The current Laurel street sidewalk brick was installed terribly • I think it needs to be more rustic looking less modern • I think the application looks too sterile losing the charm of San Carlos. • I think tying into Spanish influence with some stucco or Spanish looking tile could be nice, corten steel over stainless steel
• I want three containers wherever we put "trash cans": compost, recycling and landfill. • I would like to see lightening and benches similar to RWC middlefield with solar charging and USB charging on benches.
• I would replace concrete with a permeable surface.
• I would want to know how these katerials wear over 10, 20 years? I suspect wood does not wear as well as stone.. and what kind of metal wears the best? I would like it to look good year after year without expensive maintenance..
• Is it the same for both? Not clear
• It is hard to see how it would look on El Camino. Can you provide a 3D image to show a larger area?
• It's not clear which images are Civic Character and which are Grand Boulevard; I'm not sure how to answer this question
• Leave it alone! It was redone for the "improved" train station and housing in the past 10 years
• Less ornate? Simpler
• Light poles look too old fashioned. Safe bike lanes? • lights need to be more modern, no upward reflection!
• like it. how easy will it be to repair and replace high use elements? • Like natural stone, don't like sterile look of steel furnishings, natural wood is nice for benches but subject to too much abuse and a maintenance issue • loss of parking
• maintenance is paramount! at least weekly cleaning!
• Make crosswalks safer.
• Materials are 'Okay'. Need to understand requirements and constraints, e.g., budget vs. timeline vs. quality/long-term durability/safety. Items like tactile concrete paver are, believe, an ADA requirement so non-negotiable (?). What is left needs to be prioritized based on needs, e.g., durability/maintenance/serviceability/safety, so presumably concrete and lighting for sidewalk (?). What remains seem 'nice-to-have'. One alternative to consider is no trashcans; e.g., in foreign countries, trash is to be separated and disposed of at home, or at the location of purchase, thereby minimizing trash accumulating in over-filled street receptacles.
• Monument looks neat!!
• Most seem fine. Natural wood is hard to maintain. Don't care for Gateway Monument (too chunky)
• Natural materials and stainless steel far superior to pavers • Need mare natural materials. It's too sterile and industrial • Needs to look more upscale
• Neutral. Not qualified to evaluate without seeing mockups, only material pictures.

Whatever preserves the greatest amount of parking.
• Nice choices that won't become outdated.
• Nice to work with natural colors (so far too neutral )

9.b
September 23, 2024

Packet Pg. 326

• No to wood benches
• Not clear which material would be uses where, not clear what other options would be. • Not enough character. Looks corporate
• Not needed
• Not sure how the "tactile concrete paver" is consistent with the ground cover in the Example Image. The ground cover looks better. The Pole Light looks fake old-fashioned and needlessly ornate.
• Palette itself is fine, but tactile concrete should ideally also mark the sidewalk itself as a path to move along
• pavers are the way to go
• Pavers have long term care and make it hard for ada
• Paving should be smooth, accessible surfaces, not textured/raised/uneven • Pick the ones that are easy power washing. No grooves or folds that can get very dirty. • Please include â€œCity of Good Livingâ€ on monument! • Please limit tactile pavers to corners or small areas; they can cause pain to people in wheelchairs
• please make it easy for wheelchairs and baby carriages to travel • pole light selection is poor retro design; should instead select cleaner contemporary lighting design
• Prefer contemporary style and clean lines for lighting and fixtures • Prefer simpler light poles and fixtures
• Seems too fancy for El Camino. Put money elsewhere?
• Should be walkable by the old folks to trip and stumble often and should not reflect heat. Other than that - I don't care.
• Sidewalks will have to be cleaned and possibly power washed from tree debris • Something a little more traditional and less sterile would be nice (red brick, black iron) • stainless metal is not nice. too cold and unfriendly
• Stainless metal trash cans look out of place
• Stainless steel looks inconsistent with the light poles and the existing black benches.

Are the benches with backs being retained? I like them. More relaxing than a backless bench.
• Stone colors too neutral, poles I like
• Surfaces with bumps are difficult for walkers and wheelchairs. • Tactile pavers are hard to walk or bike on
• The color palette looks nice. Please consider light pollution in your planning and make sure the lights point downward
• The lighting is too baroque. I prefer a cleaner, more modern design. • The materials are nice. It would be better if the benches were shaded somehow, protected from direct sunlight and rain
• The natural wood benches will be hard to maintain
• The ornate design of the streetlights contradicts the modern look of the benches and trash cans
• The planet is warming I believe far faster than even the most pessimistic forecasts. Go easy on metal and other heat attracting materials, please • The pole light ornamentation looks hokey (old-fashioned and not in a good way)

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September 23, 2024

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• The scale of the patterns is TOO SMALL for there are also the colors are too cool in temperature given the sun exposure in these areas
• The stainless trash cans seem easy targets for vandalism. Like scratching and also has a lot of continuous material
• The tactile section needs to be along all borders to better accommodate accessibility; stainless steel trash cans are great for durability, but the metallic color is too blinding. • the various textures play nicely.
• There could be glare reflected from the stainless metal. • There is material that will allow absorption of rainwater into the ground to replenish the water tables. Has this been considered? Is there something to help alleviate the winter flooding?
• This all looks expensive. El Camino should be the last priority. • Too many trees. I would prefer a wider sidewalk.
• Trash cans should be color coded to match the city's waste system. Each location should have compost, recycle, and trash with instructional labels. • Trash cans should be consistent through out city parks and property, to provide cohesiveness through the whole city, why change from the green to stainless in one area
• Unless the tactile concrete pavers serve a purpose, aesthetically I think smooth concrete and concrete pavers provide enough variety. Otherwise, I like the material palette. • Use more permeable paving to replenish ground water
• Whatever surface helps water flow and lets the earth breath well and doesn't harm the environment
• Will they be maintained for tree roots
• would prefer permeable included in pedestrian walkway • Yuck! The wood and natural stone are good. Just go see Burlingame downtown. They nailed it.

4. How do you like the material palette for streetscape design on San Carlos Avenue and Cherry Street (Civic Character)?
• 6. I don't like the stainless steel metal trash cans
• Again, please replace concrete with a permeable surface. • Any other choices?
• As above
• As above
• Both need safe bike lanes
• Choices don't seem very pedestrian. Why would el Camino and civic be the same? • Cleanliness is an issue on Laurel street. Regular cleaning should be done for the sidewalks. There are constant dog feces everywhere, it works against the Good living slogan for San Carlos
• Continue provide recycling bins along with trash
• design is nice. more pavers, less poured concrete (future cracks and degradation minimized). natural wood doesn't always age well.
• design of pole lamp does not match your concrete options. are you trying to be more contemporary or old fashion. you're mixing too much. will not look cohesive • Desire to limit light pollution from streetlights

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September 23, 2024

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• Do not like steel can
• Don't like tactile pavers
• dont mess with laure st. the closed steet has a historical feel now • Easily walkable and not reflective
• Good except don't use stainless metal for large fixtures. • Good job!
• Great that the lights point down. Could the train station be upgraded too? • Have you considered permeable materials and storm water runoff? • How about using TRX material instead of Natural wood for less maintainence • How about warm colored textured concrete for sidewalks, not boring gray old ugly. • how will the wood wear over time?
• I couldn't care less. I want wider sidewalks, fewer cars, and separate bike lanes. Take a look at Amsterdam or Copenhagen, copy everything they do, and fire the planners and designers that contributed to the hellhole we live in today. • I don't like pole lighting. Cars hit them and people get killed. Like on Crestview. • I don't like smooth concrete
• I don't understand why there aren't pictures for each landscape or one question for all areas using the same palette.
• I don't care for the stainless steel.
• I don't love concrete for internal streets - would be more special to not have that but OK on El Camino.
• I like everything except the pole light. Benches, monument and trash can looks more modern and minimalistic. The pole light design style is more decorative and complex. • I like everything except the stainless metal trash can • I like it. My only question is whether the pedestrian walkway material could also be permeable.
• I like that the colors appear to be lighter to reduce albedo/heat island effects • I think it needs to be more like a Spanish or french style - example would be the drake building
• I think the application looks too sterile losing the charm of San Carlos. • I want three containers wherever we put "trash cans": compost, recycling and landfill. • I want to see more matching colors with the current Civic building for cohesion. • I would prefer larger, native trees along San Carlos Ave, such as White Oaks or Coast Live Oaks
• I would prefer street lights without any little squiggly or filigree detail. I think those will look dated soon.
• Isn't it the same?
• It is hard to see how it would look on San Carlos Avenue and Cherry Street. Can you provide a 3D image to show a larger area??
• It looks like any other cityscape. If the intent is to be unexciting, then this palatte does the joh
• It's not clear which images are Civic Character and which are Grand Boulevard; I'm not sure how to answer this question
• It's ok. Are there California native plants that could be used? • It's okay. I do like Burlingame Ave sidewalk in their downtown area. It's quite lovely, but I'm guessing harder to maintain

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September 23, 2024

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• it's not clear what it is
• it's not clear which is which in the image - the words Civic character and boulevard character are at the top but not clear which is which
• lights - see above comment
• Like for SC Ave, don't like for Cherry St.
• Like it, but I think the pole lighting should be more modern • loss of parking
• maintenance is paramount! at least weekly cleaning!
• More modern light fixtures would be better
• Most of the package looks good. I think the natural wood will not weather the seasons well, and so it'll just become unappealing to look at and sit on over time. The weathered wood with a modern designs won't compliment each other. In addition, I think the standard concrete for the sidewalks is just underwhelming. I just spent time in Europe and when I compare their streets to our sidewalks, I feel like theirs have character and built to last. Ours are always. Perhaps an inset stone pattern will be less prone to issues? • Need mare natural materials. It's too sterile and industrial • Needs to look more elevated
• Neutral - this seems a bit grand for San Carlos Ave. I appreciate that San Carlos currently feels like a real town, not the Disneyland feeling I get in overly stylized downtowns (like Burlingame for instance)
• Neutral. Not qualified to evaluate without seeing mockups, only material pictures.

Whatever preserves the greatest amount of parking.
• Not clear which material would be uses where, not clear what other options would be. • Not needed
• 'Okay'. Please refer to 'Other Comments' in answer 6. • Palette itself is fine, but tactile concrete should ideally also mark the sidewalk itself as a path to move along
• Pavers become unsightly as cigarette butts get caught between the pavers. • pavers from Peninsula Building Materials
• Paving should be smooth, accessible surfaces, not textured/raised/uneven • Permeable is good
• Pick materials that can be power washed and have minimal clinging dirt • Please add more wood and natural materials
• Please be cautious with using anything with uneven textures that can cause people to get off balance or trip or fall
• please make it easy for wheelchairs and baby carriages to travel • Prefer contemporary style and clean lines for lighting and fixtures • Reminds me of downtown Redwood City, looks sterile and almost dated now. • same as above
• Same as above
• same as above
• Same as above
• Same as above
• Same as above ECR is different than the other streets so different treatment than others is ok. Good luck dealing with Caltrans on ECR
• Same as above, please limit use of tactile pavers in favor of more permeable pavers

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September 23, 2024

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• Same as above. Like all the materials, but from the graphic above the scale of the light itself, and the light covering is small and stylistically inconsistent. • Same as my other comments, but also I like the current trash cans and think stainless steel ones would be too modern.
• Same comment
• Same comment as above
• Same comment as above.
• Same problem not clear how there are two different characters • see above comment
• See above comment
• See comments about keeping the streets clean.
• See precious answer
• Seems fine? But don't overcomplicate it. Opt for durability and cost efficiency. • Should there be some differneces between the Grand and Civic character? It might gtet a little bland if it is all the same.
• Spend money on infrastructure - upgrading sewer, water, undergrounding power instead of the cosmetic stuff!
• Stainless garbage cans look inconsistent with other features and city vibe. • stainless metal is not nice. too cold and unfriendly
• Still not sure the difference between the two
• Surfaces with bumps are difficult for walkers and wheelchairs • The color palette looks nice. Please consider light pollution in your planning and make sure the lights point downward
• The scale of the patterns is TOO SMALL for there are also the colors are too cool in temperature given the sun exposure in these areas
• The stainless steel trash cans feel a bit clinical and the pedestrian walkway pavers are pretty boring.
• There could be glare reflected from the stainless metal. • These examples are confusing. I think renderings of each street would be easier to visualize
• Unless the tactile concrete pavers serve a purpose, aesthetically I think smooth concrete and concrete pavers provide enough variety. Otherwise, I like the material palette. • Very neutral. Not inspired by it. Seems utilitarian, a path from points A to B. • Want more character for smaller streets, look at Burlingame Ave. • would like to see some cobblestone and spanish influence • Yuck! The wood and natural stone are good. Just go see Burlingame downtown. They nailed it.

5. How do you like the planting palette for streetscape design on 600, 700, and 800 blocks of Laurel Street (Pedestrian Promenade Character)?
• Again, any trees that don't have sap on the sidewalk to stick to shoes • Again, I just care about a) shade and b) native species. • Again, the environmentally friendly option that is kind to our ecosystem • Again, what is up with these exotic tree selections?? Another possible is desert willow, though it is from SoCal. Another oak species you could look into is Englemann oak, from SoCal.

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September 23, 2024

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• All of these are the same
• Any thing to help get rid of the disgusting flies before every storefront would be helpful. • Are we using native plants?
• As before, "meh."
• As long as the trees do not give off the current sap the trees down Laurel give off • As long as the trees don't drop sticky goo on the sidewalk. • as long as the trees don't leave tree sap everywhere
• As long as trees don't shed horrible sap as they do now. • As with El Camino - please use native trees
• Avoid trees that produce excessive Sap. Laurel sidewalks are constantly sticky from Sap. • Beach aster color not needed and distracting.
• Bear in mind if any of the trees will drop their leaves each winter. could be messy and unattractive if so.
• beware of Chinese Pistachio - tons of seeds, very messy • Brown fox sedge looks messy and unkept
• California native trees
• Chinese pistache are over used
• Concerned that some of the trees might be large
• Consider disabled ppl.
• Crape Myrtle are a mess
• Crape Myrtle is too messy
• Crape Myrtles are overdone! Use another flowering tree or use a variety of colors of crape myrtles!
• crepe myrtle not evergreen and we need trees that do not drop sap like by the post office now
• crepe myrtles are overused, brown fox sedge very messy looking • Do not like the brown Fox sedge. Make sure that trees planted don't get in the way of people being able to comfortably sit under benches. They should provide shade, but not so much falling leaves that it interferes. Make sure roots of trees will not upset pathways and walking areas.
• Don't like brown fox sedge
• Don't like Chinese pistache because of berries
• Don't like the Myrtle
• Don't like the sticky aphid problem on Laurel Street. Need trees that aphids don't like. • dont mess with laure st. the closed steet has a historical feel now • Ensure nothing drops onto sidewalk/cars from large trees • Flowering tree will be a mess!
• Generally I like it. Same comments about trees as previous similar question (avoid trees that drop acorns, seed pods, sticky sap, etc.)
• Generally positive but the beach asters seem like an odd pairing with the rest • Get rid of the high maintenance hedge. Once you plant it, it requires maintenance. • Great choices for the plants/ground cover. Native trees please. No crape myrtle. • I appreciate the color variety
• I don't like the Kentucky tree, especially if the leaves drop each year. • I don't like the rocky point blue eyed grass

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September 23, 2024

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• I don't love Chinese pistachio. We have it in our yard and it's BEAUTIFUL, for about five days, and then all the leaves blow off at once. I love fall colors, but Chinese pistache while lovely, doesn't really deliver meaningful/lasting fall color in my opinion. • I don't like the Beach Aster and Brown Fox Sedge
• I don't love the Kentucky Coffee tree which can leave a mess with the seed pods • I hope the hanging baskets don't go away. Those always look good. • I like crepe myrtle best
• I like crepe Myrtle trees because of their beautiful colors. • I like it
• I like it all except the Kentucky Coffee Trees
• I like it with exception of brown fox sedge as collects animal waste. • I like it! Are there areas for interpretative signage associated with rain gardens? • I like the native shrubs. The trees are good, but native species would be better. • I like the planting palatte except the Kentucy Coffee Tree and Crepe Myrtle. There must be other native trees that would fit the design effect for which you are looking • I like the selection, but will these trees and plants replace the existing trees (which I think look nice and are now mature)?
• I love it all except brown fox sedge looks terrible whenever I see it in city or corporate landscaping
• I love the small plants but not the trees. Please look for trees that are native to the San Carlos area such as native oaks, buckeye, and toyon.
• I think lavender would look like really nice and maybe some agaves to continue theme from train station, otherwise looks good
• I want native plants to be used.
• I wish the trees used could be California natives. Crepe myrtles and chinese elms are so boring and overused. I'd much rather see birds and butterflies enjoying trees like buckeye, native oaks, or california redbud.
• I worry that the brown fox sedge could become overgrown • I would like to see California native plants used.
• I would prefer that California native plants are used • I'm excited to see some California natives, and wonder if we can do more of those, especially for the trees.
• I'd prefer native trees (see Calscape.org) and/or fruit trees. Why are you only considering deciduous trees? I appreciate the use of native perennials. In my experience, beach aster and yarrow need regular water to look their best; recommend select a native sedge or bunchgrass.
• It looks OK, but I don't like #4. Also, the place should be more green, with trees that can grow big, maybe more planters and pots as well. The street does not need to be as wide, I think.
• It's CrEpe Myrtle, and either move benches or don't plant trees that leak sap under them!
• Keep in mind The sticky sap That drops from the trees it makes everything gross. • Keep Kentucky coffeetree, replace crape Myrtle with arbutus marina and pistache with Gambel oak
• Kentucky coffee tree is a slow growing tree. Need fast growers. Also need a laurel tree soneplace

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September 23, 2024

Packet Pg. 333

• Kentucky Coffee Tree looks quite large. Other plants seem fine. What is the cost to maintain all of this vegetation? Who is paying?
• landscaping should focus on native species to maximize benefits • Like, please include Surface GI
• Looks good. Please try to use native plants and trees as much as possible • Looks nice, but see Thomas Ogden Nash's Allergy Free Gardening re: Kentucky Coffee Tree, yarrow and brown fox sedge.
• loss of parking
• Love Chinese pistachio trees, and pollinators.
• Love the small scale native perennials and would like to see native trees used rather than the ones shown
• May need to trim limbs at first
• More flower variations
• more natives please
• Mostly neutral - love the brown fox sedge, not so into beach asters • Must have trees that don't exude pitch or sap; And get rid of those that do. • Natives are the only responsible choice as they are likely to survive our droughts and to host bees and butterflies
• Need more color
• Need native trees
• Neutral. Not qualified to evaluate without seeing mockups, only plant pictures.

Whatever preserves the greatest amount of parking.
• neutral. why not more native trees to support native species and pollinators? pollinators and local species need more than ground flowers
• no brown fox sedge
• No CA native trees?
• no crape Myrtle, chinese Pistache or Brown Fox Sedge
• No sap
• No to brown fox sedge
• No wood bollards or chess
• None of these are native or pollinators why?
• Non-native trees do not help at all with climate change! • Not a fan of brown fox sedge
• Not a fan of brown fox sedge
• Not a fan of crepe Myrtle at all.
• Not more native trees?
• Not needed
• Not sure about the Myrtle and asters
• Oaks add the most character and shade
• OK selection of plants. Evergreen magnolia varieties are also beautiful and can be fragrant
• Pistache tree can be messy they produce a lot of fruit and will be all over the ground and needs planted in well drained soil. Kentucky Coffee Tree can leafs out late in the spring and drops leaves early in the fall, so it will have bare branches for longer amounts of time than other trees. It produces large seed pods that can be messy. • Plant native trees instead

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September 23, 2024

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• Please condider native plants
• Please consider CA native trees.
• please consider native trees which are equally beautiful and also drought adapted, for example Western Redbud, Holly leaf cherry
• Please only plant natives. There are many native trees that could replace the exotic ones • Please plant native trees to go with the native shrubs • Please refer to 'Other Comments' in answer 4.
• Please replace non-native trees with native ones. Instead of Chinese pistache, plant coast live oak or another native oak. Instead of Kentucky coffee tree, plant instead a native oak such as valley oak (Quercus lobata), which has seasonal interest. For crape myrtle, plant western redbud or toyon.
• please use 100% native plants so that we can have clouds of butterflies every summer • Please use native trees!
• Please use native trees. Be a role model for the community please! Think of the birds and pollinators.
• Please use native trees: Western redbud, ceanothus, blue elderberry, desert willow, oaks, big leaf maple, CA buckeye
• Pollinator plants sound good but creat danger when pollinators sting children and walkers. Keep it siimple
• Prefer native plants and trees
• Preference for native and drought tolerant plants
• prioritize non-allergenic trees and grasses
• same- brown fox sedge great until it gets weeds growing inside them. Don't love the beach aster (prefer poppies-- is that possible?)
• Same comment about crape myrtle
• same comments as ECR and SC ave section
• The beach aster are not good.
• The bush plants are perfect! I'd like to see native trees instead of this selection - oaks, for instance.
• The Kentucky coffee tree is interesting- seems that there would be more native types.

Elms are pretty and common around San Carlos
• The more plants the better
• The Myrtle is terrible the wildflowers are nice
• THe palette isn't the issue. Losing three blocks of parking is. Not everyone who comes to San Carlos downtown LIVES in San Carlos. The fact that a decision to lose a bunch of downtown parking when we are doing nothing but adding condos along El Camino and parts of Laurel is insane.
• The trees look fine. This is my main concern is that we should avoid planting the same trees that are on Laurel and San Carlos Avenue - walking on that sticky stuff is terrible. (AI generated: Insects feeding on trees can cause a sticky substance called honeydew to drip onto sidewalks, driveways, and patios. This substance is actually the excrement of plant-sucking insects like aphids, mealybugs, leafhoppers, and scale. • The trees on Laurel currently get a bad aphid infestation and when not treated properly causes sticky honeydew mess on the side walk that gets tracked into businesses, etc so whatever trees are planted should be watched for aphids and proactively treated. • The trees should not leak sap on the ground

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September 23, 2024

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• Use trees that belong in California. Consider Western Redbud, manzanita, toyon, desert Willow, Catalina cherry. Consider bushes like coffeeberry, Ribes sanguinium, manzanita, ceanothus, Ninebark. Consider creeping snowberry • We need lots of shade trees, so keep crÃªpe myrtles to a minimum • We should have White Oak trees. Or at least make all the trees and plants California native.
• What about potential tree roots?
• What about traffic? I guess cars will magically disappear? • Whatever type of tree is currently on Laurel street drops a lot of sap and is very sticky to walk on. I don't know what type of tree it is, but it should not be incorporated into the new design
• When the bee's die, we die.
• Where are the native plants?
• Who has to sweep leaves on sidewalk and streets?
• Why are all trees non-native? Could the crape myrtle be redbuds instead? I don't like Yarrow. Also prefer Purple Haze or silver carpet aster over beach aster, personally. • Why would you use non native plants? plants
• without seeing and knowing the terrain, i can't recc specific trees, but MANY talented people in your hood could. cnps.org. resource:
https://docs.google.com/spreadsheets/d/1mHiIHBfxLw8mNI6_AWIHn83ISf2TKZ61XwVv a6a1APg/edit?usp=sharing
• Would like to have trees that don't leave residue or make the ground sticky when walking on it.
• Would like to see something more native.

6. How do you like the material palette for streetscape design on 600, 700, and 800 blocks of Laurel Street (Pedestrian Promenade Character)?
• #7 looks like tripping hazard. Moveable seating doesn't look like anything that could work for older people.
• Again I don't understand how stainless is cohesive with the design • again you're mixing too much. pole lamp doesn't match everything else. also scuplture bolards are not the right look for laurel
• Again, as long as the surface is not uneven.
• again, if concrete is used, needs to be colored. Else, I like the materials and the street furnishings. Especially like decorative bollards.
• Almost like it. Style needs to be less trendy & more timeless. • As long as this doesn't invite homeless people to start sleeping on these benches. • As long as walkable and smooth surface for accessibility. • At a glance, I like it. Same comments as above.
• Bollards are distracting
• Color pallet and materials are fine. Only like the bollards and light fixtures. • Dark brick color shown would create more Heat Island issues than a lighter brick color.

Not a fan of the stainless steel.
• Dislike the sculpture bollards
• Don't like moveable seating. I could get stollen or distoryed. Unless the movable seating is locked n can only b moved by city workers

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September 23, 2024

Packet Pg. 336

• Don't love the sculptural boulders
• Don't care for the Bollards, too busy. Like art, but don't like the picture that is an example at all.
• Don't care for the street fixture/poles.
• dont mess with laure st. the closed steet has a historical feel now • don't understand the purpose of #7 smaller blocks, look like an obstacle for access or something kids will jump off
• Everything is great except the sculptural bollards- those are hideous! • Except for the stainless material
• Except the lights, which create light pollution.
• Geometric design, ONLY
• geometric seating is a bit odd?
• geometric seating is very attractive...mural art can look dated pretty quickly • Get rid of the whole "pedestrian mall" concept. It never works and it kills business in the long term. Popular at first, but it never lasts. Stick with traditional streets. • Good except don't use stainless.
• Great for those living within a 4 block radius, will be a disaster for Walnut • Hi specifically don't like the lamp Street post it looks too old-fashioned Contemporary • I do like the little string lights that are in the trees and Cris's cross Laurel. They are romantic and cozy.
• I don't like geometric seating and sculptural bollards • I don't like play equipment, sculptural bollards, or movable seating; I like the rest • I don't like that the 600 snd 800 block are included I closing the streets • I don't like the mural art
• I don't like the play materials because the area is too small for this. • I don't like the sculptural bollards or moveable seating • I don't like it. The wood flooring will rot and will have to be replaced and/or will become a tripping hazard. The geometric seating will invite bikes and skateboards to jump them, creating havoc for all. The bollards are beyond ugly.
• I don't like the sculptural bollards
• i dont like the sculptural bollards. somthing more simple • I don't think the giant chess pieces will get much use, the space could be used better. I worry the moveable seating will be stolen. And I find the sculptural bollards unattractive (shape and size/scale is too large).
• I expect the play equipment to get stolen...
• I like everything except the movable seat and play equipment. Feels like that will be stolen or vandalized.
• I like geometric seating in the examples. I like the street light example on previous page.

Those shown here are mundane.
• I like it and encourage the use of lighter colored materials to reduce heat island effects. • I like it as long as Laurel St is flush with the sidewalks. This is how I've seen in downtowns in Europe converted to pedestrain promendades. There is no need for curbs and they get in the way and are dangerous for people to trip over and makes wheelchair access difficult.
• I like it but I don't like the sculptural bollards
• I like it except for the geometric seating pictured.

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September 23, 2024

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• I like it! I really love the whimsical, play-based elements. I think they provide help making the space equitable and accessible. Spaces that provide varying levels of vertical play for kids are great!!
• I like it! Seating with back support is ideal
• I like it, I just also want to make sure that it will be accessible to people with disabilities affecting mobility. For example, play equiptment and mobile seating could get in the way for people who are in a wheelchair or have impaired vision. • I like it. Are there California native plants that could be used? • I like it. One thing is I think trash cans should match light poles in style/material, and large play objects are unnecessary (risks of damaged, stolen, dirty, etc.) • I like murals. They add a lot of character.
• I like the addition of more interesting pieces to contrast with what it is typical looking materials for the streetscape
• I like the design, but please take care to use materials and construction that will last.

The previous redesign used bricks that began to crumble and crack within a couple of years of installation.
• I like the geometric seating, street pole light and play equipment. Worried if the movable seating will be stolen. Like the idea of sculptural bollard, just not the ones that are pictured.
• I like the hardscape materials, but the Street Furnishings are all too gimmicky, especially the movable seating, play equipment, and sculptural bollards. I also prefer that space be set aside to accommodate restaurant seating owned/maintained by individual restaurants, rather than no outdoor dining or generic (city maintained) seating. I like that the parklets we have today reflect each restaurant's personality • I like the hardscape materials, play equipment, movable seating ideas, but I don't care for the geometric seating. It seems too modern and not as welcoming for all ages. • I like the materials selection, with the exception of the street lights. Please make a more contemporary selection
• I like the mosaic but not the sculptural Bollards
• I like the street with permeable pavers and use of natural stone. Please limit use of tactile pavers
• I like the swatches in the first panel, but not a fan of wooden and geometric "vibes" of second panel. This reminds me of a Lake Tahoe or resort-like boardwalk where there are Redwood trees around, thus making the wooden emphasis make sense. This is not the case for San Carlos.
• I love all the structural elements and art. My daughter would love exploring this space. • I need to drive to the Post Office and park and get my mail. Please don't block that off. • I prefer a more natural looking palette to one that looks too fake or man made (Disneyland look)
• I really like the idea of sculpture bollards.
• I really like the mural on the pedestrian flooring at San Mateo downtown. Stone bricks wouldn't allow for any temporary art to be setup. Is there space where temporary art can be incorporated?
• I think it might be too congested
• I think the lighting fixtures should have at least one unifying characteristic across the different streets. I would also get rid of the tactile pavers unless they serve a functional purpose.

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September 23, 2024

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• I think we should avoid wood because it doesn't age well. I think we are mixing both modern and contemporary design elements (sculptures and light fixtures) which doesn't create a cohesive look. I think we should choose a design system that is timeless and ownable. I think of how Santa Barbara has the mission look. Parts of San Francisco have an art deco look. Modern design elements don't often age well, and just look dated and tacky over time. The city is a patchwork of design and architecture, this palette will help, but I would also aspire to bring some more standardization to the building designs and architecture. Think about the thoroughfares in SF near Golden Gate Park and how they're all Victorian homes. It all feels cohesive. Our city lacks this level of coherency and consistency.
• I want three containers wherever we put "trash cans": compost, recycling and landfill. • I worry about the wood if it is really wood wearing over time.. can you draw up what this will look like in 15 years with minimal maintenance? • I would like a water feature implemented
• I would not use wood as it will need to be replaced in future. • I would put more color variegation in the central area though, so it doesn't look so street-likeâ€¦more pattern with different colored stones in the middle area; • I woule LOVE to see illuminated cobblestones like in Place Du Molard in Geneva, Switzerland. It is enchanting, charming, and would make a BIG statement and help put out downtown on the map. I have a couple websites with pictures and this description:
"What could be more romantic than a twinkling walkway in Europe? These glittering cobblestones can be found in Geneva and are created with tiny, eco-friendly LED lights embedded between in the ground at the Place du Molard. "As the sun begins to set, the LEDs begin to shine, giving the square a magical aura," MediaArchitecture explains. "When the Place du Molard was renovated, it was paved with cobble stones, identical to those which one already finds in the city center. Two thousand resin paving stones have been set in between, covering half a percent of the surface of the place." The twinkling walkway was designed to be a reflection of Lake Geneva, mimicking the soothing sparkles that glisten on the surface of the lake, reflecting both the dazzling Swiss city lights and stars above on crystal clear nights. The highlight of nightly Place du Molard are illuminated cobblestones in the stone paving, shining in the evening after sunset.

There are hundreds of paving-stones spread among the whole square resembling a starry sky on the ground." Please check it out! I would love to talk to you more about it! https://www.trendhunter.com/trends/twinkling-walkways-geneva-place-du-molard-led • I'd like to see illuminated glass bricks like in Europe • I'd like to see permeable paving for the pedestrian promenade. I like the idea of "playful" furnishings and sculptural bollards. It would be great if these could reflect a theme evocative of something unique about San Carlos, in terms of history, character, culture or native flora/fauna.
• If we are making a promenade, how about some grassy areas • If you put paving bricks in the middle of Laurel Street, won't it make it difficult to convert it back to for car traffic, if that becomes necessary? • Is is possible to have something smoother than concrete bricks for the central part of the pedestrian promendate? I like to take my stroller and my son is on a little kids scooter. Bumps in the road from bricks will be manageable but annoying. • It would be nice to add additional color to the streetscape. Perhaps at intersections or other natural breaks in the scape.

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• It's fine- except would perhaps be nice to have some sort of pattern or embedded street art to enhance the appearance of the promenade area
• Keep disabled ppl in mind!!
• Keep it as is. We don't have to spend and try too hard to be Palo Alto • Keep it simple not sure about play equipment
• Less concrete more natural elements
• Light fixture looks too traditional if you're going for a modern theme. Love wood but it's hard to maintain. How hard is it to clean the various materials (e.g., graffiti, gum, dog poop/pee)? Murals - maybe, maybe not.
• Light fixtures are a little old-school, but I understand they are part of San Carlos history! • Like it but again, I think the pole lights should be more modern • Like it except the bollards
• Like the lighting, love the bollards, and the mural on the crepe stop building is wonderful (like that aesthetic). Not sure about the moveable seat wood aesthetic • Looks good! No anti-homeless architecture please. It prevents everyone from using public spaces comfortably.
• loss of parking
• Love it!
• Love these ideas! Moveable seating sounds especially great. I know these are just a mockup, but the bollard sculptures look kind of silly to me; something uniform might be better.
• maintenance is paramount! at least weekly cleaning!
• Make sure all walking surfaces are very level-
• make sure that all areas that will be walked on are even Services and free of ridges that could be causes for fall or trap debris. Street should be easy to keep clean pathway should be very easy to walk. Be careful of raised areas. • Make sure the service is flat and smooth for seniors. • Materials are nice but concerned there's not enough permeability and storm water runoff
• Materials should help delineate where restaurants can put their tables • More modern light fixtures would fit better
• Mostly this looks nice, but please use downward-facing streetlights to avoid light pollution and glare in the eyes of pedestrians and drivers. • Movable seating - not a good idea - teens will steal or take it elsewhere - just ask those in Boise Idaho. Keep it simple and easy maintenance.
• Movable seating implies that a lot of seating will get moved elsewhere and difficult to keep track of, which is also the same the problem with play equipment. • My fear is the movable seats will disappear from downtown • Need additional seating
• Needs more wood. Cement and bricks will be a heat trap • Needs to be smooth surfaces where kids will ride bikes • neutral to like. again, it's pretty boring, bland and forgettable. so it's more about ease of repair and replacement. what are you not telling us? what hostile architecture and design elements will you be using?
• Nice - it would be great to include more benches with an armrest inbetween the seat (discouraging skateboarders, etc.)

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September 23, 2024

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• Nice, creative choices.
• No boring ugly gray concrete; use only warm textured concrete if needed. • No need for play equipment
• no play equipment; movable seating? really?
• No sap
• no street pole lights, more modern needed and no upward reflection • No to wood benches
• Not a huge fan of the sculptural bollards. I really like the material pallette • not sure about the play equipments but everything else looks great • Not very charming for a town that today feels very small town but up and coming • Okay. Please refer to 'Other Comments' in answer 8.
• Only the geometric seating looks good. All other items should be reconsidered. Mural and sculptural bollards do not look good
• Outdoor restaurant spaces will go away?
• Overall I like it, but I am not a fan of Mural Art. Others disagree but it always looks like graffiti to me. I like the basic design of the street pole light, but hope the light is directed downward and is Dark Sky compliant. I know that San Carlos does not have specific Dark Sky regulations, but many cities do and I think making the street lights Dark Sky compliant adds to the charm of a street.
• Palette is great; moveable features seem like they'd get stale quickly. • pictures look nice. i would just think really hard about things that are portable (disappearing), hard edges (skateboard damage), wood (maintenance), and large swaths of surface materials in light colors (staining). The pavers in the top pic are good choice for maintenance and repair... the scale is a little "dated," but perhaps cycling around again in fashion. Permeable pavers in grey/tan mottled surface = ideal • Please include tables with seating also.
• please make it easy for wheelchairs and baby carriages to travel • Please make walkways smooth enough for wheelchairs and scooters. Cement poured and brick outline tends to work better than actual brick that easily ends up with ups and downs.
• Please plant trees in the middle of pedestrian roads! • Please replace concrete with permeable surface or materials. • Prefer smooth concrete to pavers--likelihood that pavers become loose and unsightly. • Really like it!!
• same as prior- pavers from PBM
• same comments as ECR and SC ave section
• Sculpture bollard is not necessary
• See above. The landscape doesn't matter when small businesses can't survive. • Seems to be excessive materials. Why does it all need to be stone, rocks etc. • Sidewalsyshpild be wider and material should be easy to clean cause the current sidewalks are disgusting
• Similar comments for ECR regarding materials. Generally like but no sterile steel furnishings. I like wood but subject to too much abuse
• Small stones seem too short to be useful
• Stainless metal could reflect harsh glare.

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September 23, 2024

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• Stainless steel shiny not a fan of. Darker matte color would be better. Stainless steel feels industrial and too much like a fridge.
• Steet Furnishing is good but the Promenade is a disaster. Need much better designers. :( • Still don't like the stainless steel, I feel like how metallic and reflective it is clashes with the rest of the palette
• Stone brick for large pedestrian area looks nice but not smooth for wheelchairs, little kids on scooters, strollers.
• Street furnishing is great. Rest of it looks like downtown Redwood City. • Street furniture which includes swings, spinning chairs would get used for than giant chess and take up less space. Street art could improve vibrancy and games for children can be integrated into the art, like hops scotch.
• Streetlights should all aim down to minimize light polution. • Tactile pavers are painful for walking and biking and hard on wheelchairs • Talk to folks in Redwood City about maintenance and upkeep of Theatre Way pedestrian mall. I believe it is very intensive and costly.
• The "geometric seating" is awful. Nobody needs or wants that ramp on either side.

Please fire the idiot that "designed" this atrocity. The "sculptural bollards" are butt ugly (and in fact look like butt plugs), but that's subjective, so whatever. The movable seating will get damaged in no time. The play equipment will never be properly used, but whateverâ€”at least it's not hideously ugly or poorly designed. • The benches look like skateboard ramps??
• The example image looks plain. I think it may be the color of the stone bricks. I like the street furnishing ideas though!
• The natural wood decking in the Geometric Seating illustration looks like it will weather and be hard to maintain. The ramps on the sides of the 'geometric seating' would be a tripping hazard and serve no functional purpose. If the image is a plan for Harrington Park, it would turn the park into a sun-bleached rectangle. • The natural wood will be hard to maintain
• The pole lights look goofy. Is there something more simple, elegant, modern? • The stone pavings and drawings create an aura of "old timey" town. Would be great if there was a bit more upscale / modern feel to the design choices. • The street lights look old fashioned, need more natural materials, I like the wood • the street pole lights dont seem contemporary though. • This feels like disneyland
• This looks wonderful.
• Time to have the street open. Laurel is a beautiful street but it time to have the street open to complete the street.
• use premeable as much as possible
• Use trees that belong in California. Consider Western Redbud, manzanita, toyon, desert Willow, Catalina cherry. Consider bushes like coffeeberry, Ribes sanguinium, manzanita, ceanothus, Ninebark. Consider creeping snowberry I don't like the chess piecesâ€”I've never ever seen people using those! Please minimize light pollution from the lights
• Way too expensive and the elevation of the street to be level with the sidewalk will lead to businesses getting flooded more often. Bioswales won't take all the water and the people who vote for this are condemning businesses to yearly (during rainy years) flooding.

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September 23, 2024

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• We don't need the play equipment and sculptures. Keep it cleaner. • Why are we changing downtown?
• Will all these remodeling cause our city taxes to go up? • Will people vandalize or steal the play equipment because its not fixed? • Will there be hanging flower baskets? Will there be the overhead zig zag lighting? Is the â€˜alley' behind the 700 block on Laurel part of the project scope? The play equipment seems unnecessary anywhere outside of the 600 block (Wheeler Plaza). Is the 500 block of Laurel part of the scope? (Fire station and Museum in that block.) • Will there no longer be outdoor covered dining areas? • Will these materials be easy to clean and maintain.
• Would you PLEASE stop screwing up San Carlos!

7. How do you like the planting palette for streetscape design on Harrington Park and a new plaza on the 600 block of Laurel (Plaza Character)?
• "Meh."
• Add succulents
• Again, it's CrEpe Myrtle.
• Again, keep in mind of the sticky Sap Substance that falls from the trees from the bugs. • Again, no native trees
• Again, the smaller plants are great but not the trees. By planting native trees they will come with the bonus of attracting native birds and butterflies which will greatly enhance what would otherwise just be 'pretty' but uninteresting and sterile. • Again, who is responsible to keep areas free of leaves. If wet, is slipping a concern? • Again: give me native species, and lots of shade trees. • All of Laurel should have the same treatment
• Are maintenance costs considered?
• as long as the trees selected are not the same as the existing trees. they seem to be susceptible to aphids, which is super messy
• As stated
• As with El Camino - please use native trees
• Beach aster pink is too much and not necessary.
• Broken record here: where are the native plants - and trees? • Brown fox sedge looks messy and unkept. Brown Kentucky tree does not look good.

Green trees are more esthetically pleasing.
• CA native oaks support hundreds of pollinators. Non-native trees, practically none. • Can we have California live oaks? Or other cal-native trees and plants? Like this https://calscape.org/Quercus-agrifolia-(Coast-Live-Oak) • chinese pistache has beautiful fall foliage
• Chinese Pistachio is messy and potential root problems if they do not have proper drainage.Kentucky Coffee Tree leafs out late in the spring and drops leaves early in the fall, so it will have bare branches for longer amounts of time than other trees. It produces large seed pods that can be messy.
• Could use some pine trees, they've been missing from the plan so far • crepe myrtle not evergreen and we need trees that do not drop sap like by the post office now
• Crepe myrtles can be really messy. Too messy for a public tree.

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September 23, 2024

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• Different trees should be planted for be the park area that are more climate adapted.

Quercus fusiformis, Quercus suber, and Eucalyptus filicifolia would better accent this place and provide better shade.
• Don't like Chinese pistache because of berries
• Don't like the Myrtle
• Don't want a new park on the 600 block of Laurel.
• Don't like the Beach Aster and Brown Fox Sedge
• dont mess with laure st. the closed steet has a historical feel now • Everything will be similar, I guess? Nothing special anywhere? • Generally I like it. Same comments on trees as earlier questions. • Get rid of the whole "pedestrian mall" concept. It never works and it kills business in the long term. Popular at first, but it never lasts. Stick with traditional streets. • Good ground plants! Would like to see native or drought-resistant non-invasive trees. • I do not like the crape mrytle
• I don't like it. Using the same street trees used in the other streetscapes seems lazy and unimaginative. How about some more interesting trees and shrubs for the parks? • I don't like the Kentucky tree.
• I don't like the rocky point flower
• I like it except brown fox sedge
• I like the consistency of plants and building materials as this will pull the streetscapes together
• I mean it's the same as the other I think a little variety would help • I want native plants to be used so actual wildlife and us can benefit. • I wish the trees used could be California natives. Crepe myrtles and chinese elms are so boring and overused. I'd much rather see birds and butterflies enjoying trees like buckeye, native oaks, or california redbud.
• I would prefer that California native plants are used • I'm excited to see some California natives, and wonder if we can do more of those, especially for the trees.
• I'm in
• I'd prefer native trees (see Calscape.org) and/or fruit trees. Why are you only considering deciduous trees? I appreciate the use of native perennials. In my experience, beach aster and yarrow need regular water to look their best; recommend select a native sedge or bunchgrass.
• Is there a reason that the existing trees in Harrington Park need to be removed? Park • is there another type of tree besides crepe myrtle for color? It's in all the areas, might be nice to have some variety
• Just making sure - are these low water options? That seems important. Also, is drainage a part of the plan? Equally important with the atmospheric river storms. • Keep with flowers and colors and not the long grassy sedge • Kentucky coffee tree grows too slowly
• landscaping should focus on native species to maximize benefits • Looks good. Please try to use native plants and trees as much as possible • Looks nice, but allergy concerns with Kentucky Coffee Tree, Yarrow, and brown fox sedge
• loss of parking

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September 23, 2024

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• maintenance is paramount! at least weekly cleaning!
• Make sure that the trees don't lift the sidewalks or get into sewer and water lines. • Missing trees
• More differentiated types of flowers from other plazas to demarcate these 3 plazas as 'little special places'.
• More native plants, please!
• More options for native trees, again SoCal but better than using east coast trees -- Catalina cherry, Catalina ironwood, island oak
• Native plants and redwoods rather than non-native evergreens please. • Native plants prefered
• Native trees?
• Natives needed.
• Need more native trees
• Need native trees
• Neutral only because I'd like to see some variety :)
• Neutral. Not qualified to evaluate without seeing mockups, only plant pictures.

Whatever preserves the greatest amount of parking.
• No brown fox. Too high maintenance.
• No CA native trees?
• No Crape Myrtle, Chincese Pistache or Brown Fox Sedge • No go beach aster
• No to crepe Myrtle can't we use more native trees? Live oak? Manzanita? • No to Kentucky coffee tree - too big for that area
• Not a fan of brown fox sedge
• Not enough color.
• Not huge on the asters
• Not needed
• Not sure about the sedge, like the rest.
• perfectly boring and adequate. no fruit trees, no edible or ethnobotanically interesting species. absolutely forgetable
• Pick trees that you don't see everywhere. Need something new • Plant native trees instead
• Please extend this planting scheme into the street so that the park looks like part of Laurel.
• Please only plant natives. There are many native trees that could replace the exotic ones • Please plant native trees instead of non-native ones. Good options include native oaks, western redbud, and toyon.
• Please plant native trees!
• Please refer to 'Other Comments' in answer 4.
• please use 100% native plants so that we can have clouds of butterflies every summer • Please use CA native trees
• Please use native trees!
• Prefer CA native trees. This space could also use toyon and manzanita. Other plants are fine.
• Prefer native plants and trees
• Same as above. Native trees please. No crape myrtle

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September 23, 2024

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• Same as previously, there must be an interesting native plant as an alternative to the Crepe myrtle and Coffee tree
• same comment about using cnps.org resources for better planting. my experience is east bay, but that beach aster goes to brown fast, the sonoma coast yarrow (in my front yard) is fussy... lots of die back in the leaf and short bloom period. maybe be better in your area. the blue-eyed grass... delicate. why not go for sure things like ceanothus, manzanita, coffeeberry. is there a yarrow native to santa clara? • same comment as before
• Same comments as above.
• Same comments as before - 'rain garden' plants do not seem a match for our climate.

Crape myrtle is not attractive.
• Same comments as last page
• Same comments regarding use of native plants. Thanks for keeping Harrington Park a city treasure.
• sedge can be very messy looking
• See previous comments about the Kentucky coffee tree. Seems like an unusual choice and not particularly common or native.
• see previous comments. incorporating succulents will add interest too • Should be more distinctive
• Still don't like the Myrtle. Feels undifferentiated
• Switch out one species. Perhaps cork oak for an evergreen. • The coffee tree is really yellow. Our buildings are already beige / gray / white. It'd be nice for there to be more green in our downtown.
• The whole plan appears to ignore the surrounding streets, especially Walnut St!!! • There are no CA native trees in the plan.
• This looks exactly the same as the other sections. I think there should be more variety of plants in these plazas and parks so it's not all the same. • this survey is poorly structured. just build it
• Thumbs up on the Chinese Pistache and Kentucky Coffee Tree, don't love the Crape Myrtle
• Use trees that belong in California. Consider Western Redbud, manzanita, toyon, desert Willow, Catalina cherry. Consider bushes like coffeeberry, Ribes sanguinium, manzanita, ceanothus, Ninebark. Consider creeping snowberry • Using all the same plants?why?
• What ever gets planted please don't let it die. I see that around sometimes in Harrington park.
• wht is wrong with the current trees at the park?
• Why are we choosing fruiting trees along streets and sidewalks - this is why downtown redwood city appears dirty. Please consider a male tree or another tree for streetscapes • Why not native trees, bushes grasses?
• With exception of Sedgwick for previous reasons.
• Withint a park is fine but along the street should be simple maintenance and year round shade.
• Would like more red and yellow flowering plants to give the plaza a vibrant look • Would prefer the El Camino Real plant palette, especially the Japanese Zelkova • You need to include NATIVE TREES to support our wildlife which is rapidly diminishing!!!

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September 23, 2024

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8. How do you like the material palette for streetscape design on Harrington Park and a new plaza on the 600 block of Laurel (Plaza Character)?
• accessibility for handicapped and elderly! How close is handicapped parking?? • AGain - natural easy to walk on stone is best.
• Again similar comments regarding the wood. Clearly the committee is interested in a modern design. With most of San Carlos being 1950s ranch/bungalows, none of this place homage to where it is or came from. And these modern designs just feel of the time. They don't feel of timeless.
• Again, I do not like the street poles they look too old-fashioned for a contemporary design
• Again, you'll need a pressure washer to clean up after the dog owners and those that spill their Starbucks, so the rest of us don't have to walk on filthy sidewalks. • All looks good but the container stores looks awful and cheap • Almost like it. Container stores & sculptural seating are AWFUL! • Any seating with backs that would work for older folks like benches? • As above. Where are the enclosed restaurants seating? It is fun and comfortable to eat outside in their casitas
• As commented earlier I would like to see use of solar panels. • As stated previously
• Broken record -- how will it wear over time?
• Can we please have something smoother than stone bricks? The bumps will be annoying for the stroller and my kids' scooter. Thanks!
• Cement benches as pictured are hard on the spine and hips for extended time periods.

Could materials of wood be proposed for the side seatings that are for extended periods such as concerts and presentations and other gathers in Harrington Park? • change street pole light
• Color palette is nice. Please minimize light pollution in the light design • container sores look cheap
• Container stores could be eyesores especially if left vacant • Could use some contrast color or wood
• Disaster. Get new designers.
• Do all street light use energy efficient LED? The shape needs to be revised to minimize light pollution
• Do not like the look of the pop up container stores
• Do not like the look of the pop up containter stores, as they look messy, cold and uninviting. Not sold on the sculptural seating shapes but like the rounded edges for safety.
• Don't like container stores but like stone bricks
• Don't like the application examples
• Don't love the aesthetic of the container stores (seems cheap compared to the rest), but I hope those pop-up spaces allow lower cost retail/restaurant space for small businesses and encourage fair/equitable rotation of businesses in those pop-up spots. Maybe connect applicants with the Renaissance Center to ensure they're getting adequate small business support! Also hope you add heat lamps outside for winter. • Dont like popup container shops
• Don't like tactile pavers

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September 23, 2024

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• dont mess with laure st. the closed steet has a historical feel now • Especially like sculptural seating and pop up stores. • Except for the stainless metal
• Except lights
• Fine except stainless steel
• Generally I like it. I hope the walking areas/bricks are smooth and comfortable to walk on (not rough/tripping hazards).
• Hopefully the color of the container stores melds well with the surrounding area? The container stores in SF Hayes valley are done really well. They look upscale and not gaudy.
• Huge no to pop up container stores.
• I didn't think the container look is suitable
• I do NOT like the pop up container stores
• I don't like #5
• I don't like the pop up container stores. It does not match the natural/ nature vibe. • I don't like the pop up container stores
• I don't like the stainless on any of the new plans.
• I don't like #5. Again, the street could use more trees/plants and doesn't need to be as wide.
• I like it except for the pop-up container stores, which don't seem to fit our city vibe at all • I like it! The pop up stores with fun colors are neat. The lyricalness of canopy and seating are very fun and help create a unique sense of place. Consider pavement options to reduce heat island effects?
• I like parking at the 600 block
• I like stage canopy and sculptural seating. Material comments are the same as my other comments.
• I like the material palette, and would only add to my previous comment that I believe the lighting fixtures across the different sections of the design should have at least one unifying element.
• I like the materials, but stage canopy can be simple (not eye-catching). Shipping Containers?! Really? Have you seen how small these parks are? No shipping containers, please. How about a small permanent building for a small store or walk-up cafe window like at RWC's city hall plaza?
• I like the natural stone large blocks from the grand boulevard style better than this small natural stone.
• I like the pop up containers, they remind me of Austin, TX) and sculpture seating • I like this material palette but fond of the design of the stage canopy example or the idea of containers/ too boxy.
• I like, except example application like pop up container stores, too modern/urban for San Carlos
• I love the natural sculpture seating and canopy. I'd pass on the container stores. • I love the sculptural seating and stage canopy
• I think that naturalizing and centering the park with a fountain or other point of interest including movable chairs and tables allowing eating and congregation areas for pedestrians.
• I want three containers wherever we put "trash cans": compost, recycling and landfill.

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September 23, 2024

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• I would make seating areas out of easy to clean materials. All of this is very aesthetically pleasing. But wood is not very durable in public spaces. • I'd like to see illuminated glass bricks like in Europe • I'm sure it will look great at the outset and sufficient funding for a high level of maintenance must be established for the future.
• I'm glad that you are planning to use permeable pavers to reduce water pooling • I'm not sure about pop up container stores. I love the idea of a wood canopy though. • I'm not sure if "sculptural seating" is just code for hostile architecture, which I find worrying. I do like the idea of providing more third spaces for people to congregate away from work/home.
• Impressive.
• In all these places, I'd love to see hanging seatingâ€”swing-like with a very short range, for safety ; also, I'd love to see a catwalk over El Camino real from the parking lot to downtown Laurel street, with a big concrete slide onto Laurel street; would love to see a small pump track or half pipe for skating in the downtown vicinity • Just make sure the sculptural seating is comfortable to sit on, well placed and not just aesthetic.
• Keep the stage where it is.
• Keep with the San Carlos theme not Urban with containers • Leave Harrington as I it is in front portion with shade trees • Let San Carlos keep its eclectic charm. Stop Screwing around with the cosmetic stuff • Like it, but I think the pole lights should be more modern • Like most elements, except the container pop up.
• Like the heavy paver element
• Looks great! Please, add trees or structures to create shade at the seating area • Love light color, need to consider street cleaning to keep it looking fresh. • Love pop up container stores if they are durable and can maintain good temp. Better if they are reclaimed material
• Love the idea of a stage. Hate the pop up containers, and stage canopy design. • Love the plaza
• Love the sculptural seating and the bright colors in the pop up container stores photo. • maintenance is paramount! at least weekly cleaning!
• Make sure to keep even surfaces so that people with walkers and wheelchairs and older adults can easily maneuver and get around
• Materials are nice but concerned there's not enough permeability and storm water runoff optiond
• natural materials will last longer and look better than pavers • Need to ensure there are shaded areas. Maybe a larger canopy can be provided • Needs lots of tree cover for shade. Concerned these spaces will be too hot • Needs more modern light fixtures
• Needs more tree shade
• needs Spanish influence- better materials. Gray concrete looks cheap • Needs to be less modern! San Carlos is a small town feel - you can want to keep its history! Old parts of Spain like the Gothic Quarter
• neutral. bland and flavorless since there is no mention of color or texture beyond materials used.

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September 23, 2024

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• never enough seating, add more
• No concrete. Only warm colored textured concrete or your other prettier stone and brick materials.
• No crazy about the wood, over time this could wear horrible • no pop-up container stores
• No pop-up container stores - instead there can be permanent wood market-like structures, or spaces for people to put up tents. Containers don't fit SC's aesthetic. • No pop-up container stores. That's ridiculous!
• No sap
• No to wood benches
• not a fan of stainless metal, but I get it for trash resceptacles. • Not good for bikes, scooters and kids
• Not sure about those pop up container stores, and altogether the plan does not seem to match San Carlos.
• Not sure what a Pop Up Container Store is but it looks hideous. Is the idea that a Pop Up Container Store would come and go?
• one of the priorities from planning sessions was non-linear streetscaping--adding curves and visual interest. please maintain this in the options...it's not clear from the samples.

Maybe "sculptural seating" hints at this?
• One park should provide shaded seating. The other should be able to be used as an event space with room for a stage
• Overall I like it - same comment as before about the street pole light being Dark Sky compliant.
• Pavers mayt become unsightly.
• Please do not do anything like the pop up container stores shown in the examples. This does not fit our town!
• Please increase permeable surfaces especially where you currently have concrete. • Please keep the memorial bricks in Harrington Park
• please make it easy for wheelchairs and baby carriages to travel • Please make sure surfaces are easy for walkers and wheelchairs. • Please maximize the use of permeable paving wherever paving is necessary. I hope there will be more shade in the plaza than is shown in the example photo. The pop up container stores are ugly. Much too industrial in appearance. The stage canopy is cool and the sculptural seating is interesting but doesn't look particularly comfortable. • poles look outdated. canopy is trying too hard. not worth the expense for this design. also not a fan of the suulpture seating. what happens when leaves fall on them? they are trapped and will accumulate
• Pop containers look so cheap! Reminds me of transient housing in Oakland! This is not Oakland! Please preserve the charm of San Carlos. They do not go with ANYTHING else! • Pop up containers seems out of place. I don't like the trend and I think it will seem dated not too long from now. But I like the idea of pop up stores. Just not the containers. • Popup container stores are terrible.
• Practical + beautiful.
• Prefer lighter brick color. Pop up container stores look like a 3rd world country, not meeting our development standards.
• Put more useful seating. That is not going to wear well and be challenging to maintain.

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September 23, 2024

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• Really like permeable pavers. Less run off to sewers and bay. • Redesign the stage area so that it opens up the park and people can easily walk between El Camino and Laurel.
• reduce parking, increase foot and bike paths
• Sad to see trees go on this design
• same comment as before
• Same comments as above.
• Same comments as before to materials. Stainless steel too generic, cold, industrial. • See my comments before about elevating the street and flooding the businesses. Please don't elevate the street.
• Seems expensive
• shipping containers look trashy and will look dated quickly • Shipping containers pop ups are too industrial and modernist. As a San Carlos resident of 20+ years, I would prefer to maintain the small town cozy/classic vibes and shipping container stores are just a tad too contemporary.
• Simpler, more modern lighting, please!
• Smooth surfaces only for easy power, washing, and cleanliness • Stage canopy is weird
• Stage canopy looks like a cathedral ceiling!
• Streetlights must send light predominantly downwards. • The bricks we paid for and who honor, in many cases, people who have passed, should not be removed.
• The color of the stone bricks feels plain / drab. I like the idea of the sculptural seating though!
• The colorful pop up container stores look garish and I don't care for the sculptural seating.
• The container stores are already an outdated looking trend • The natural wood will be hard to maintain
• The only feature I'm unclear on is the popup container stores. Why? • The Pop Up Container Stores are too industrial.
• The sculptural seating is bound to be uncomfortableâ€”I know some third rank architecture program drop-out is very proud of it, but fuck off with that shit, please.

Give us benches with shade & rain canopies.
• The sculptural seating looks great. Please use downward-facing lights to avoid light pollution.
• The sculptural seating looks silly and expensive
• The stage canopy is cool! Stainless metal could reflect harsh glare. • There should be more trees evenly distributed
• THIS could be were the LED ground lights could go, like in Place du Molard in Geneva, Switzerland: "One unique aspect about visiting Place du Molard today lies beneath your feetâ€”its cobblestone pavement! Inlaid within these stones are phrases welcoming visitors in multiple languages from all over the world like â€œHello,â€ â€œBonjour,â€ â€œGuten Tagâ€ etc., offering warm greetings underfoot. These words light up at night creating an enchanting atmosphere that adds even more charm to evening strolls through this bustling spot. Trend Themes 1. Twinkling Walkways - Implementing LED lights in walkways to create a magical and romantic ambiance. 2. Eco-friendly Lighting -

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Utilizing LED lights as a sustainable and energy-efficient alternative for outdoor illumination. 3. Reflective Design - Using design elements that mimic natural elements like water to create visually stunning spaces. Industry Implications 1. Urban Planning - Opportunity for urban planners to incorporate innovative lighting solutions into public spaces for improved aesthetics and ambiance. 2. Lighting Technology - LED manufacturers can explore the market for outdoor LED lighting solutions that offer eco- friendly and visually appealing options. 3. Tourism and Hospitality - Hotels, resorts, and tourist destinations can leverage twinkling walkways to enhance the guest experience and attract visitors seeking unique and romantic environments." ! • This looks beautiful and a wonderful use of the space. The container stores should add color and vibrancy. Please add public power outlets near seating. • This seems nice. Suggest alternatives to Stainless Metal which is difficult to keep clean, e.g., painted metal. Also, consider 'engineered wood' over natural wood for ease of maintenance and durability. Also recommend maximum shade-cover, as it will only get warmer over time.
• Too much stone and cement at the stage area
• Too much stone open space
• Too neutral. NO defining feature (i.e. Meet at the clock tower). • Totally too much build up for that area.
• Unsure about the pop up container stores...they don't look great in the photo, but have seen them done well elsewhere. The street pole lights dont match the esthetic • use more permeable materials
• Use recycled content like Trex for durability long term cost savings • Very contemporary and modern
• Walkways should be smooth concrete for Safety from tripping • We need the parking
• What in the gentrification. Would love to see some sustainable architecture! Incorporating plants into the space will help keep it cool during increasingly warm weather
• What is a pop up container store. It seems misplaced, • what is a pop up container store?
• What is the plan for maintaining all of these spaces? • Whatever happened to the rooftop park that was supposed to be built on top of Wheeler Plaza?!
• Will there be live music on a regular basis?
• Wood is nice if notore expensive to maintain
• Would like weather resistant material added that shades people from sun and rain

9. How do you like the planting palette for streetscape design on "SOLA" Laurel Street, South of Arroyo Avenue (Parkway Character)?
• please use 100% native plants so that we can have clouds of butterflies every summer • "Meh."
• Again, the crepe myrtles
• All good, except the Crepe Myrtle. I agree it is beautiful; however, at this time we need as many natives in place to support wildlife as possible • as long there is not a lot of tree sap
• Best of all of the planting characters

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• Brown fox sedge looks messy and unkept. Brown Kentucky tree does not look good.

Green trees are more esthetically pleasing.
• Buckeye is bare half the year. Crape Myrtle so, so.
• Buckeyes make me miserable - even though it's native! I like the rest • CA buckeye and Madrone, yes.
• California Buckeye buckeye are glycosides, especially a saponin called aesculin and a narcotic alkaloid. These toxins are in the entire tree, including the leaves, nuts, bark, and shoots.They can be poisonous to dogs also.
• Coast live oak is constant maintenance, no leaves on the Buckeye during summer. • Coast live oak is difficult to maintain as a street tree since it is sensitive to root zone confinement and construction impacts that will happen over time. It is also prone to codominant limbs with included bark that do not contain decay well. California buckeye is fantastic for a large park area but it's too wide for a setback zone in a streetscape, plus it drops too large of a seed. Please consider native tanoak that has a more columnar form and canby's oak for its well spaced and strongly attached branch structure. • Coast Live Oaks grow 10-25 meters tall & could affect adjacent buildings. Roots can damage foundations & pull up sidewalks. Must be sure not to overwater. • concerned that trees are large for area
• Consider CA native trees
• Consider native trees instead of the crape myrtle and orchid tree. The rest I approve • crepe myrtle not evergreen and we need trees that do not drop sap like by the post office now
• crepe myrtles are already overused
• Curious where Oak to be placed to allow for expected growth. • Disagree with all trees (except oak)- the pacific madrone attracts flies and is messy (broadway street redwood city downtown). All other trees are going to require regular blowing, sweeping, raking. Too much color and texture and not enough height (except oak)
• Do not use California Buckeye - it looks too scraggly for too much of the year • Don't like the Myrtle
• Don't like the brown fox sedge
• dont mess with laure st. the closed steet has a historical feel now..SOLA? South Park? • eliminate car usage
• Except for the Live Oak. Too messy and overtake view!! • Favor natives and water tolerant local plants and flowers for color. • Feels like some warmer tones would help balance the colors out - more orange • Finally some large oaks for shade! Would prefer more of them on the other streetscapes as well.
• Finally, a couple of native trees! Please stop with the crape myrtle. • Finally, some native trees! Please use these in other locations in the design! • Get rid of the whole "pedestrian mall" concept. It never works and it kills business in the long term. Popular at first, but it never lasts. Stick with traditional streets. • Good some native trees!
• Hey, guess what I want? Shade and native plants! Still think you need to fire the idiot that designed the survey, as well as the designer.
• Hopefully the trees selected are not subject to the aphids

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• I am so happy to see native trees here but why can't the planting palette be entirely composed of native trees?
• I don't know where to put this comment but parking as to be free! I saw on a picture a parking meter, please, not in San Carlos!! Thank you! It looks amazing! Have lived in SC for 21 years and saw the evolution, it is time to harmonize all the different amÃ©liorations. Thank you! Hope we will have a nice 100th birthday ðŸ¥³ celebration in 2025!
• I don't like the coast live oak. We have way too mpmany of them in Sac. I like everything else.
• I don't know enough about plants to comment. Good to see CA native plants. • i find this survey hard to compare the options. are we even comparing options or just saying yes or no to different sections?
• I have buckeyes and live oak in my yard and they drop *a lot* of material. • I like it, but No crape myrtle.
• I like that you're using local trees
• I like the flowering trees
• I like the native trees! Omit the non-natives. Consider some native shrubs, too, such as manzanita and coffeeberry, and please find a native sedge or bunchgrass. • I love everything about except the crepe myrtle
• I love it! The oaks, buckeyes, madrones, and orchid trees are really special. • I really like this selection of plants as there are many native species • I want native plants to be used so wildlife and us benefit. • I would like to see medium sized trees
• I would prefer that California native plants are used • I'm
• It seems OK but don't want this part of Laurel closed to traffic. • It's nice to pay attention to this part of town but not at the expense of parking. • landscaping should focus on native species to maximize benefits • Like coast live oaks! Finally a native tree used!
• Like itm but dont select a tree with sticky tree droppings, whether from the tree or bugs.
• Live oak are very messy â€” tons of leaves and acorns. i don't think Oaknis a good choice. A lot of cleanup is required. I like using madrone â€” a native plant. • Looks good. Please try to use native plants and trees as much as possible • Looks nice, but allergy concerns with brown fox sedge, yarrow and buckeye (seeds are poisonous, too)
• loss of parking
• Love most of this! Don't like yarrow.
• love the buckeye tree
• Love the madrone. Hate the Myrtle
• Love the use of native trees and plants!!! Instead of crepe maple and â€œorchid treeâ€ considers desert willow and western redbud and Dr Hurd manzanita and Ray Hartman Ceanothus
• Madrones are really hard to grow. Buckeyes become huge. These should be factored into the design.
• Make sure roots of trees will not up and sidewalks

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• more natives
• Much better for nature and ease of growing, less water etc. • much better! natives! maybe a little more effort to establish, but the payoff for local species, shade, texture and interest is far higher
• Need more native trees
• Neutral. Not qualified to evaluate without seeing mockups, only plant pictures.

Whatever preserves the greatest amount of parking.
• Nice use of natives, but, again, all that crape myrtle! • No Crape Myrtle or Brown Fox Sedge
• No crape myrtle.
• no oak in a city scape PLEASE
• No to live oak - too big
• No, hi maintenance grasses
• NO, STOP spending $s on cosmetic stuff
• Not a fan of brown fox sedge
• Oak trees seem quite ambitious for the limited space
• Okay I'm OBSESSED.
• Please avoid oaks
• Please get rid of the orchid tree and the crepe myrtle. • Please replace crape myrtle with a native tree or shrub such as western redbud, toyon, or California lilac. And if orchid tree is not native to San Carlos, please replace it with a native species as well.
• Please see 'Other Comments' in answer 4.
• please use a native instead of crepe myrtle
• Prefer native plants and trees
• Really like but prefer unifying theme for Laurel so go with this palette • Really liken orchid tree. Can we use those instead of crepe Myrtle where they were in other applications?
• replaced oak trees with London plain trees
• Same comment about the Crape Myrtle and "rain garden" plants. In general, the trees look like an improvement over whatever the current trees are, which tend to make the sidewalks sticky.
• SEe what has worked in Menlo Park before you plant - same climate. • Thank you for making basically all of these indigenous plants and trees!! • the pacific madrone is hard to source in a large size but is a wonderful tree. love the coast live oak and the buckeye. trash the crepe myrtle. why not a western redbud? • These are all the same
• These are pretty small trees. Could there be larger trees planted to provide more shade from the Summer sun?
• Things south of Brittain need to get a lot nicer
• This is fine, but why such a different set of plants than on the northern of Laurel? I think it would look better if there was some consistency to tie the two areas together. • This is the best selection of trees so far but would encourage looking for a CA native alternative to the Crape Myrtle and Orchid Tree.
• This survey just asks the same thing over and over with no options-why are you asking about the exact same material in six different places?

San Carlos City CouncilSeptember 23, 2024

San Carlos City Council
September 23, 2024