4. SECTION 00500, CONTRACT, ARTICLE 2. TIME FOR COMPLETION, “The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 120 working days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work”, is changed to
The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 120 working days from the commencement date stated in the Notice to Proceed. Upon the fully executed contract, City will provide authorization to contractor to procure all the necessary materials prior to issuing a NTP. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work”. -------------------------------------------------- END OF TEXT ------------------------------------------------- Attachment: Revised “Section 00430”, Page 25
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WRP Splitter Box Rehabilitation, Project No. 14206
Addendum No. 2
ADDENDUM NO. 2
October 12, 2023
TO: Prospective Bidders
PROJECT: WRP SPLITTER BOX REHABILITATION
PROJECT NO. 14206
FROM: Belgin Cuhadaroglu – Associate Civil Engineer
SUBJECT: Addendum No. 2 to the Plans, Specifications and Bid Documents THE FOLLOWING CHANGES HAVE BEEN MADE TO THE CONTRACT DOCUMENTS:
Front End Documents
SECTION 00400, Bid Form;
THE FOLLOWING QUESTIONS WERE RECEIVED AND THE ANSWERS BELOW ARE PROVIDED FOR FURTHER CLARIFICATION:
Q1: Can the splitter box be shut down with no flow to expedite the removal of the sluice gate? A1: The flow to the splitter box can only be stopped for 30 minutes between the hours of 2 am and 5 am. We do not anticipate the flow needing to be stopped to remove the slide gates in the splitter box.
Q2: What kind of bypassing will be required?
A2: The contractor can use inflatable pipe plugs, either at splitter box effluent pipes or primary clarifier influent pipes, during the isolation of the channel for the installation of gates. Small sump pumps will be required to drain the channel (drain channel to downstream of the primary clarifier channel).
Q3: Bid item 7 calls for 65 square feet of “Lining of PCI Channel as needed”. Is the lining to be in accordance with specification section 09 96 56 “High Performance Chemical – Resistant Coating? Is the lining to be applied on the concrete only?
A3: Lining per spec section 09 96 56 is to be applied. it is the discretion of the contractor on the method used to protect the existing lining while performing the work in and around the project area as indicated in the provided drawings. An estimated square footage of the lining to be applied/replaced along the PCI Channel wall and around the slide gate, and along the PCI Channel DRAFT
WRP Splitter Box Rehabilitation, Project No. 14206
Addendum No. 2
wall where existing lining is damaged during rerouting of LPA piping is updated. Refer to Bid Item#7 in the bid schedule.
Q4: Specifications has epoxy injection grout but there is nowhere in the plans or scope of work calling for epoxy injection grouting?
A4: Use epoxy injection grouting to provide a water tight seal around new LPA pipes and existing influent pipes (5 each), where the pipes penetrate existing concrete walls along with the installation of the new slide gates (5 each) that are installed against existing concrete walls. Epoxy injection grouting shall also be applied as fill for any cracks that the City Engineer considers as a compromise to the integrity of the PCI Channels. Bid Item#8 is added to the bid schedule.
Q5: How long can the low-pressure air, (LPA), be shut down so the LPA bypass pipe can be installed? A5: For tanks online, the airline is allowed to be shut down for approximately five days for LPA pipe work. Contractor shall coordinate with the City for monitoring buildup of solids.
Q6: The low-pressure air pipe is 4” PVC. Is the 4” PVC to be sch 40? A6: The new LPA piping shall be PVC schedule 80.
Q7: Can we get a section view of the 4" LPA PVC re-routing for channels 1 through 4? A7: Please refer to plan drawings and attached section schematic for 4" LPA horizontal and vertical pipe quantity take-offs. Vertical pipe will need to be field verified. Please see attached section schematic, Revised M-02.
Q8: What material to be used for Slide Gates? The specifications request Duplex 2205 material and the drawing request 316L.
A8: Slide Gates shall be 316L SST per contract drawings.
Q9: Drawing D-01 demolition notes 5 and 6 indicates removing (2) 30'-4"x 4'-0" x 8" sections of concrete @ PCL 4 and 5. Is any concrete removal required @ PCL 1,2, and 3? A9: Existing concrete in PCI Channel 1, 2, and 3 is expected to be protected in place as indicated in the drawings. However, if the contractor does require demolition on the existing concrete in PCI Channel 1, 2, and 3 it is the responsibility of the contractor to repair the concrete per notes provided in the drawings. In addition, the concrete wall where the slide gates are being installed will need to be prepped so that the slide gates are installed flush with the wall.
Q10: Please confirm none of the sections of existing concrete that will be cut need to be coated.
A10: Existing concrete and lining shall be protected in place per notes provided in the drawings.
Any damages to either concrete or lining shall be replaced as indicated in the general notes 2&6 of Drawing D-02. Lining shall be provided up to the top of concrete channel for PCI Channels 4 & 5.
Q11: Please confirm that the 4’-0 section of concrete to be demolished at PCI 4 & 5 will not exceed the PCI wall.
A11: The concrete horizontal cut is to go up to the wall and not beyond.
Q12: Note 10 on drawing T-03 is calling for survey required to perform the work. I do not think that a survey is required. Please clarify.
DRAFT
WRP Splitter Box Rehabilitation, Project No. 14206
Addendum No. 2
A12: Survey work will not be required for this project. However, it is the responsibility of the contractor to field verify elevations for installation of all new piping and equipment as indicated on the drawings.
Q13: Drawing T-03 Notes call for curb & gutter, sidewalks, asphalt, PCC paving, irrigation systems, and dewatering contaminated groundwater. None of these items are part of the project scope. Please clarify.
A13: Curb & gutter, sidewalks, asphalt, PCC paving, irrigation systems, and dewatering contaminated groundwater will not be needed for this project.
Q14: Drawing T-03 has Storm Drain Notes for reinforced concrete pipes, concrete structures, manholes and covers, water discharges, Domestic Water Notes and Recycled Water Notes are not part of the project scope. Please clarify.
A14: It is not expected for storm drain, domestic water, and recycled water pipes to be encountered during the construction of this project. However, if any damages are incured to existing piping, not included in the demolition drawings and notes, it is the responsibility of the Contractor to repair in accordance with the notes provided on T-03 at no additional cost to the City. -------------------------------------------------- END OF TEXT ------------------------------------------------ Attachment: x Revised Bid Form “Section 00400” x Section schematic for 4” LPA PVC
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55452.01510\32905704.2
13 SECTION 00400
BID
FORM REVISED
SECTION 00400
BID
FORM REVISED
NAME OF BIDDER:
The undersigned, hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Project:
WRP SPLITTER BOX REHABILITATION
BID SCHEDULE REVISED
Bid
Item
No.
Bid Item Description Unit of
Measure
Est.
Qty
Unit
Price
Total Item Cost
1. Mobilization And Demobilization LS 1
2. Site Demolition LS 1
3A 18" Inflatable Pipe Plugs for PCI
Channel Isolation
EA 3
3B 24" Inflatable Pipe Plugs for PCI
Channel Isolation
EA 2
4. Replacement of Hatches LS 1
5. Installation of Gates LS 1
6. Waste Management Plan LS 1
7. Lining of PCI Channel * SF 200
8. Epoxy Injection Grout ** LF 150
In case of discrepancy between the unit price and the item cost set forth for a unit basis item, the unit price shall prevail and, shall be utilized as the basis for determining the lowest responsive, responsible bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the “Item Cost” column, then the amount set forth in the “Item Cost” column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.
If any of the above discrepancies exist, the City may recalculate the bid price on the basis of the unit price and the bidder agrees to be bound by such recalculation.
It is understood that the quantities shown for the unit price items are approximate only and subject to increase or decrease, being stated only for the purpose of comparing bids and fixing the amount of surety bonds, and that should the quantity of work on the unit price basis be increased, the undersigned Bidder will perform the additional work at the unit price set out herein, and that should DRAFT SECTION 00400 BID FORM REVISED REVISED
55452.01510\32905704.2
14 SECTION 00400
BID
FORM REVISED
the quantity be decreased, payment is to be made on the actual quantity installed at such unit price, and the undersigned Bidder will make no claims for anticipated profits or additional compensation for any increase or decrease in the quantity. It is further understood that actual quantities on the unit price items will be determined upon completion of the work covered by the Contract.
*Contractor shall provide the City Engineer with the quantity of lining to be replaced and obtain City Engineer's approval prior to replacement of the lining. Additional lining required for this project which is outside of this estimated quantity shall be replaced by the Contractor at no additional cost to the City.
**Contractor shall provide the City Engineer with the quantity of epoxy injection grout required for water tight seal around piping described above and new slide gates, while also including quantity of fill for any cracks that the City Engineer considers as a compromise to the integrity of the PCI Channels. City Engineer's approval shall be obtained prior to application of the epoxy injection grouting.
Final payment shall be determined by the Engineer from measured quantities of work performed based upon the unit price.
TOTAL BID PRICE (BASED ON BID SCHEDULE):
$ ________________________________________
Total Bid Price in Numbers
__________________________________________________________________________ Total Bid Price in Written Form
In case of discrepancy between the written price and the numerical price, the written price shall prevail. In case of a discrepancy between the electronic bid form in the City’s Planet Bids system (if used) and this completed bid form, the signed hardcopy bid form (or scanned signed form uploaded to the City’s Planet Bids system, shall prevail.
The undersigned agrees that this Bid Form constitutes a firm offer to City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from the bid opening, or until a Contract for the Work is fully executed by City and a third party, whichever is earlier.
The Contract duration shall commence on the date stated in City’s Notice to Proceed, and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the Contractor commence construction prior to the date stated in City’s Notice to Proceed.
Bidder certifies that it is licensed in accordance with the law providing for the registration of Contractors, License No. _________, Expiration Date _______, class of license _____. If the bidder is a joint venture, each member of the joint venture must include the above information.
The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Contract Documents.
DRAFT SECTION 00400 BID FORM REVISED REVISED
55452.01510\32905704.2
15 SECTION 00400
BID
FORM REVISED
Addenda No. _______________________
Addenda No. _______________________
Addenda No. _______________________
Bidder has attached the following:
1. The completed Contractor’s Certificate Regarding Workers’ Compensation form.
2. The required bid security in the amount of not less than 10% of the Total Bid Price.
3. The fully executed Non-Collusion Declaration form.
4. The completed Contractor Information and Experience form.
5. The completed List of Subcontractors form.
6. The completed Iran Contracting Act Certification form (for bids of $1,000,000 or more).
7. The completed Public Works Contractor Registration Certification form.
I hereby certify under penalty of perjury under the laws of the State of California, that all of the information submitted in connection with this Bid and all of the representations made herein, including Contractor’s license number and expiration date, are true and correct. I further certify that the signatory below is authorized to submit this Bid and bind the Bidder to the terms of these Contract Documents.
Name of Bidder
Signature
Name
Title
Dated
END OF BID FORM
DRAFT
(E) PCL NO. 1
(E) PCL NO. 2
(E) PCL NO. 3
(E) PCL NO. 4
(E) PCL NO. 4
(E) PCL NO. 5
(NOT IN SERVICE)
(E) PCL NO. 5
(NOT IN SERVICE)
Project No. 14206 WRP SPLITTER BOX REHABILITATION
12 WRP SPLITTER BOX REHABILITATION PROJECT NO. 14206
BID SET
NOTES:
EQUIPMENT & MATERIAL NOTES:
T.F. H.R.
K.S. MECHANICAL LOWER PLAN M-02
10 SCALE:
MECHANICAL LOWER PLAN
1/8" = 1'-0"
WORK RESTRICTIONS:
LIMITS OF CONSTRUCTION
SECTION
FIELD
VERIFY
NOTES:
1) SECTION WAS CREATED
FOR THE 4" LPA PIPING
2) GATE IS NOT SHOWN FOR
CLARITY
A (E) 4" LP
A
(E) 4" LPA
A
SCALE: NTS
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City of San Clemente/Environmental Programs
910 Calle Negocio, Suite 100
San Clemente, CA 92673
Phone (949) 498-9436 / Fax (949) 361-8316
CR&R (877) 728-0446
City of San Clemente Building Permit Applicants
Construction & Demolition Debris Recycling Requirements San Clemente Municipal Code 8.69, Ordinance #1286
To obtain a Building Permit for covered construction and demolition (C&D) projects, Applicants are required to have one of the following: x An approved Waste Management Plan (WMP) or
x Elect to use a C&D recycling bin provided by the City’s franchise waste hauler.
Applicants can choose to use the City’s franchise waste hauler and can arrange for service by contacting CR&R at (877) 728-0446 and requesting a C&D bin for their project.
Covered Projects
All construction, demolition, and renovation projects within the City removing recyclable material shall be considered “Covered Projects.”
The WMP documents how Applicants will meet the City's State mandated goal of reducing the quantity of C&D debris disposed of at landfills by 75% or greater.
All forms are available at permit application and must be completed, submitted and approved prior to permit issuance.
Building Permits will not be issued without an approved WMP or CR&R work order.
DO NOT LANDFILL CONSTRUCTION DEBRIS
Local Landfill Does Not Recycle Construction Debris
(Please note the local Prima Deshecha landfill is NOT a recycling center, please do not list it as your recycling center) A Recycling Summary Report (RSR) must be submitted upon completion of construction. The RSR indicates actual recycling activities and documents compliance with Municipal Code 8.69.
Failure to submit a RSR within 60 days of completing the project can result in forfeiture of your security deposit.
Have questions? Please contact the Environmental Programs at (949) 498-9436. WMP forms may be picked up at Building Department.
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City of San Clemente Page 2
What You Need To Do
There are 3 steps to comply with the City's C&D Debris WMP Requirements. (If you elect to use CR&R you only need to contact CR&R and request a C&D bin for your project). x Step 1 - Complete and submit a WMP with your Building Permit application along with the applicable fees. See the attached WMP Fee Schedule to determine the required fee. x Step 2 - During construction/demolition, gather supporting data for your RSR x Step 3 - Submit a completed RSR within 60 days of project completion Construction & Demolition Debris Facilities flyers are available to help you identify facilities that will accept your construction and demolition debris for recycling. For other assistance and questions about filling out forms, call the Environmental Programs at (949) 498-9436.
The WMP is part of your building permit application and is your plan for reusing, diverting, and/or recycling 75% or greater of all construction and demolition debris from your project.
Note: Quantities must be listed in tons to meet City and State mandated reporting requirements. To convert volume (e.g., cubic yards, square feet, etc.) to tons, use the Materials Conversion Worksheet provided.
To avoid delays in obtaining your Building Permit: x Submit your completed WMP with your permit application. x Allow 3-5 business days for WMP processing. x Remember that your Building Permit application is deemed incomplete without an approved WMP. Building Permits will not be issued prior to WMP approval.
Step 1 - Complete and Submit a WMP
If your submitted WMP indicates that less than 75% of the C&D debris will be reused or recycled, you may need to provide additional information (in writing) explaining why the 75% requirement cannot be met. For example, written verification of hazardous materials contamination is required if stated as the reason for not meeting the City's waste reduction and recycling requirements.
Where to Submit Forms: Submit completed WMP at the Building Permit Counter, 910 Calle Negocio. Keep a copy for your records.
Who Should Fill Out the WMP: The Applicant (e.g., architect, contractor, owner, etc.) is ultimately responsible for submitting a completed WMP with their Building Permit application.
The WMP can be filled out by whoever is knowledgeable about the types and quantities of debris that will be generated from the project. If you need help, ask the contractor, subcontractor, or estimator for assistance.
Subcontractor Participation: If subcontractors are required to remove debris from the job site, they can play a key role in helping you meet the City's recycling requirements. Inform subcontractors of your waste reduction and recycling program and what is required of them early in DRAFT
City of San Clemente Page 3
the project. The applicant must provide documentation for any materials subcontractors are hauling.
Documentation must include types, quantities, weights and destination of materials. It must also specify amount salvaged and/or recycled. We strongly recommend including specifications or other language for recycling and/or reuse in your contracts. Informing your sub-contractors of your requirements up front helps eliminate confusion later.
Review Process: The WMP Form will be reviewed to ensure that it is complete and accurate. City staff will review the WMP to determine if the applicant's estimates for quantities of materials generated and overall plan for reducing waste by 75% or greater are realistic.
If the WMP is not acceptable (e.g., the form is incomplete, the calculations are unrealistic, etc.) the applicant will be contacted and advised of needed changes. A HOLD WILL BE PLACED ON ISSUANCE OF THE PERMIT once the applicant has been notified by phone or fax of necessary revisions. The hold remains effective until the identified issue(s) has been addressed and the WMP is approved. The review process for a properly completed WMP is 3 to 5 business days.
Step 2 - Gather Data for Your RSR
After your Building Permit is issued and you are ready to begin work, you will need to begin recording information for your RSR. Unlike the WMP, which is an estimate, the RSR documents your actual tonnages. You are required to keep all weight tags, gate receipts, and/or invoices necessary to document actual quantities of materials generated, reused, recycled, and/or disposed of throughout the project, as well as facilities or service providers used.
It is your responsibility to obtain written receipts from subcontractors and other parties removing debris from your site. Notify subcontractors/hauler(s) of this requirement before work begins.
Important: The City may review weight tags or other related documents at any point in the project.
Step 3 - Complete and Submit Your RSR
A completed RSR must be submitted to the City within 60 days of completion. The RSR is similar to the WMP, except that it indicates actual quantities and destinations of materials rather than estimates. Quantities must be verifiable, based on weight tags or other sufficient documents. If less than 75% of the C&D debris from the project was diverted from landfill disposal, you must submit documentation with your RSR demonstrating that a "good faith" effort was made to achieve the 75% waste reduction goal. Documentation must specify, in detail, the reasons why you could not meet the City's requirement.
Due Date: RSR’s are due within 60 days of completion. They must be submitted to the Environmental Programs at 910 Calle Negocio, San Clemente, 92673. Be sure to keep a copy for your records.
Review Process: The RSR will be reviewed to determine if the applicant met or exceeded the goals for reuse and recycling stated in their WMP.
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City of San Clemente Page 4
Rules for Transporting C&D Debris
Q. Who can transport construction and demolition debris in the City of San Clemente? A. It is unlawful for any person other than the City's licensed franchised solid waste collector to collect or haul any solid waste or construction and demolition debris within the City except:
i) Solid waste otherwise within the scope of the Franchise which is transported to an appropriate disposal facility by a resident of the premises upon which the solid waste was generated (includes any contractor of such resident that owns their own dumpster and is on-site throughout the job and is the generator of the debris); ii) Waste material otherwise within the scope of the Franchise which is transported to an appropriate disposal facility by an officer or full time, permanent employee of the commercial, construction or industrial enterprise that generated the waste (includes any contractor of such resident that owns their own dumpster and is on-site throughout the job and is the generator of the debris);
iii) The sale or donation of Recyclable Material or compostable material other than to contractor; provided, however, to the extent permitted by law, a reduction or discount in price for the collection, transportation or processing of such materials shall not be considered a sale or donation;
iv) Waste material or Recyclable Material otherwise within the scope of the Franchise which is collected or transported to a disposal or recycling facility by City employees in the course and scope of their employment with the City;
v) The collection, transportation or disposal of hazardous, bio-hazardous, untreated medical waste, or infectious waste which is transported to an appropriate disposal facility by any person or entity properly licensed and/or certified to collect, transport and dispose of such materials; vi) The collection, transportation, and disposal of clippings, cuttings, yard waste and related solid waste by a gardener, or landscaper, as part of the gardening or landscaping services they provide, provided that such waste is taken to a legal place of composting, diversion, or disposal.
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City of San Clemente Page 5
Waste Management Plan (WMP) Fee Schedule
Performance Security Deposit and Administrative Fees
C&D Recycling Performance Security Deposit.
The Applicant for any Covered Project shall submit with the Waste Management Plan a refundable C&D Performance Security Deposit. The amount of the C&D Performance Security Deposit shall be as follows:
A. For each application for a building permit for re-roofing with tear-off of the existing roof, a loft remodel and/or projects with dirt removal, the C&D Performance Security Deposit shall be $250.
B. For each application for a building permit for a Renovation consisting of alteration, remodel, or modification (except for additions, which are addressed in paragraph C below) of a residential or commercial structure, the C&D Performance Security Deposit shall be $500.00.
C. For each application for a building permit for a Renovation that consists of an addition to an existing residential or commercial structure, the C&D Performance Security Deposit shall be $750.00.
D. For each application for a building permit for new Construction of a residential or commercial structure, the C&D Performance Security Deposit shall be $1,000.
E. For each application for a building permit for the Demolition of a residential or commercial structure, the C&D Performance Security Deposit shall be $1,000.
F. For each application for a City-sponsored Project, regardless of size, the C&D Performance Security Deposit shall be $1,000.00.
Note: Failure to submit your Recycling Summary Report within 60 days of project completion will result in forfeiting your security deposit.
Administrative Fee.
Prior to the City's issuance of any permit for a Covered Project, the Applicant shall pay to the City a $60.00 non-refundable fee for processing the Applicant's Waste Management Plan.
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City of San Clemente/Environmental Programs
380 Ave. Pico, #N
San Clemente, CA 92672
Phone (949) 498-9436 / Fax (949) 361-8234
[email protected]
CR&R, Inc. (877) 728-0446
DO NOT LANDFILL CONSTRUCTION DEBRIS
Local Landfill Does Not Recycle Construction Debris
Waste Management Plan (WMP)
Complete and submit the following information with each application for a building permit.
Owner Name Owner Phone No.
Owner Address
Contractor Name Contractor Phone No.
Contractor Address
Project Address
Description of Project
Anticipated materials removed from project
Estimated volume or weight of each material type
Estimated volume or weight of material that can feasibly be recycled or reused Location where material will be recycled
(Please note the local Prima Deshecha landfill is NOT a recycling center, please do not list it as your recycling center) Please do not landfill construction debris
most materials are recyclable but if it’s not
a recyclable, name of landfilled used
I certify under penalty of law that I have personally examined and am familiar with the information submitted in this document and all attachments and that, based on my inquiry of those individuals immediately responsible for obtaining and or providing information, I believe that the information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and or imprisonment.
SIGNED: DATE:
Contractor
Property Owner
Once the project is finaled, please complete the Recycling Summary and submit with your recycling trip tickets to Environmental Programs at 380 Ave. Pico, #N San Clemente, CA 92672 or fax to (949) 361-8234. Failure to submit your Recycling Summary Report within 60 days of project completion will result in forfeiting your deposit.