RESUMES
Creating a Better Tomorrow, Today™
Relevant Experience
Education City of Culver City Washington Boulevard Public Private Partnership (P3) Urban Runoff Diversion QA/QC Support for assisting with the design of a diversion system to capture stormwater and urban runoff from a drainage area of approximately 40 acres for the City of Culver City. The project is located on Washington Boulevard near Walnut Avenue at the City boundary.
City of Torrance Stormwater Basin and Treatment Wetlands Enhancement and Final Expansion Assistant Project Manager for the design of two treatment wetlands, three infiltration basins, and 300 feet of pressured storm drain piping to retain, treat, and infiltrate stormwater runoff to comply with the Santa Monica Bay Beaches Bacteria TMDL.
City of Torrance Beach Cities Green Streets Project Manager for the development of green streets in the Beach Cities of Torrance, Redondo Beach, Hermosa Beach, and Manhattan Beach to capture runoff generated from the 85th percentile storm event so that it doesn’t reach the surf zone.
BS, Civil Engineering,
California State Polytechnic
University, Pomona
Larry Tortuya has been providing comprehensive stormwater management engineering services throughout California and other civil engineering services for two decades. He has spent 20 years as a professional engineer working on the different phases of stormwater capture projects, from feasibility studies to the preparation of PS&Es. His work has necessitated being part of a collaborative design team creating storm drain master plans; PS&Es; floodplain management studies; and writing hydrology and hydraulics reports for both the public and private sectors. Larry is responsible for the planning, execution, and design of stormwater-related improvements.
Larry Tortuya, PE, ENV SP, CFM, QSD/P Design Lead
Civil Engineer, CA, 71502
Envision™ Sustainability Professional
Credential, 22637
Certified Floodplain Manager,
US-17-09965
Qualified SWPPP Developer/
Practitioner, 27594
Licenses
Education
Relevant Experience
City of Covina Wingate Park Regional WMP Project O&M and Permitting Lead for the design of a subsurface infiltration system and aboveground park enhancements at Wingate Park as identified in the Upper San Gabriel River WMP.
City of Bell Gardens John Anson Ford Park Infiltration Cistern Project Manager for developing design PS&Es for this urban runoff capture project. The project captures dry-weather and storm runoff from a highly industrialized urban catchment area of 2,295 acres.
City of Los Angeles Laurel Canyon Boulevard Green Street Design-Build Technical Manager for the design of bioswales along 1,000 linear feet of Laurel Canyon Boulevard for LA Sanitation – City of Los Angeles and the Los Angeles Conservation Corps. The project provided increased groundwater recharge, reduced flooding impacts, protected compatible beneficial uses, and improved the neighborhood quality of life.
BS, Civil Engineering,
California State Polytechnic
University, Pomona
William “Bill” Young is a respected leader in the California civil engineering community, with more than 40 years of experience managing large and small design projects from conceptualization and design through construction. Bill’s experience includes preparing O&M plans for the various projects CWE designs. He has worked on a diverse range of community improvement projects, involving stormwater BMPs; flood control infrastructure; pavement rehabilitation design, including pervious pavement and interlocking pavers; bioswales and bioretention systems parking lot, street, curb, and gutter repairs and improvements; highway design; and irrigation lines. He also has experience obtaining all necessary permits for these projects.
Operations & Maintenance Lead William “Bill” Young, PE
Civil Engineer, CA, 35715
Licenses
RESUMES
Creating a Better Tomorrow, Today™
Relevant Experience
City of Manhattan Beach 28th Street Stormwater Infiltration Grant Management Support for the coordination of grant agreements and the preparation of funding expenditure reports. SCWP quarterly progress reports and annual reports have been prepared and submitted before the program required deadlines.
City of Culver City Mesmer Low-Flow Diversion Grant Support preparing SCWP Progress Reports and assisting the City in the coordination with Caltrans CIA Program to receive a share of load reduction credits in exchange for a monetary contribution.
San Gabriel Valley Council of Governments Caltrans CCLGP Application Preparation Grant Writing Support for the preparation of a grant application for SGVCOG Public Space Beautification Project, which proposes to beautify the public space by constructing a park alongside water quality improvements. Funding has been secured, in part, for the LRS Project through the SCWP.
Nan has six years of experience in technical report writing, assisting in grant application preparation, database management, water quality monitoring, and water quality data analysis. Nan has prepared grant applications under the SCWP, Caltrans Clean California Local Grant Program (CCLGP), Proposition 1 IRWM, and more. She also supports grant reporting processes for similar funding programs once clients receive funding. Her duties have included preparing compliance documents and leading water quality studies, such as pollutant load analysis for runoff diversion project and BMP effectiveness studies for green street projects.
Nan Jia, PE, QSD/P Safe, Clean Water Program Reporting and Monitoring Lead MS, Civil and Environmental
Engineering, University of California,
Irvine
BS, Environmental Sciences,
University of Minnesota-Twin Cities
Licenses
Civil Engineer, CA, 92333
Qualified SWPPP Developer/
Practitioner, 27876
Education
Education
Relevant Experience
San Gabriel Valley Council of Governments Rio Hondo Load Reduction Strategy Preliminary Engineering and Final Design Services Environmental Scientist for the development of the Initial Study and Mitigated Negative Declaration as required by CEQA for the installation of three low flow diversion systems along three washes, the Alhambra Wash, Rubio Wash, and Eaton Wash, that feed into the Rio Hondo Channel.
City of Manhattan Beach Santa Monica Bay TMDL High Flow Capacity Trash Treatment Control Devices Environmental Scientist for CEQA compliance, including developing the MND for Full Capture System (FCS) devices in 12 locations that trap particles retained by a 5mm mesh screen.
City of Visalia Citywide Stormwater Management Plan Development Environmental Scientist for the development of the Enforcement Response Plan to maintain coverage under the NPDES Phase II MS4 General Permit and to establish legal authority to employ enforcement actions to correct violations pertaining to non-stormwater or unauthorized discharges.
BS, Environmental Science and
Policy,
California State University, Long
Beach
Alexa Reasoner is an environmental scientist with broad experience conducting research for environmental, aerial, and topographic reports; assisting on environmental planning projects; fire insurance map development; SWPPP development and reporting; inputting data entry into clients’ desired databases; conducting field sampling; and completing chain-of-custody paperwork for sampling events. She recently received a Geographic Information System (GIS) accreditation from the University of California, Los Angeles Extension Program, making her well-equipped to handle data set collection and mapping responsibilities using existing software and applications.
Environmental Lead Alexa Reasoner, QSP, CESSWI
Licenses
Qualified SWPPP Practitioner, CA,
28177
Certified Erosion, Sediment, and
Stormwater Inspector, 00007267
RESUMES
Creating a Better Tomorrow, Today™
Relevant Experience
Education City of Santa Monica Los Amigos Park Storm Drain Runoff Harvesting and Direct Use Demonstration Senior Engineer that provided construction support for the design of a demonstration project that tapped into an existing storm drain line running along a school athletic field and the City of Santa Monica’s Los Amigos Park.
City of Los Angeles Garvanza Park Rainwater Capture and Use and Storm Drain Modification Senior Engineer responsible for providing construction support and cost estimation for subregional stormwater management BMPs in Garvanza Park to enhance urban and stormwater runoff water quality from an 85-acre watershed for TMDL compliance.
City of Los Angeles Temescal Canyon Park Stormwater BMP Project and SWPPP Provided BMP inspections to the City of Los Angeles during the construction of a new stormwater pre-treatment facility to remove trash, debris, coarse sediment, oil, and grease prior to downstream treatment at the Hyperion Treatment Plant.
MS, Civil & Environmental
Engineering,
University of California, Irvine
BS, Civil Engineering,
University of California, Irvine
Chris Pendroy is experienced in inspecting numerous capital improvement projects to verify compliance with construction plans, specifications, and regulatory requirements. His expertise includes conducting field visits and job walks, completing structural calculations, managing utility coordination and research, developing improvement plans, and coordinating with local residents, municipalities, and staff to ensure successful project completion. Chris’ duties include conducting post-construction BMP inspections, QSP inspections, SWPPP development reviews, preparing plans for complex BMP infrastructure, gathering data and preparing stormwater master plans, and assisting clients with regulatory compliance.
Chris Pendroy, CPSWQ, QSD/P Bid/Construction Support Lead Licenses
Certified Professional in Stormwater
Quality, 935
Qualified SWPPP Developer and
Practitioner, CA, 24503
Education
BS, Civil Engineering, University of
Portland
Relevant Experience
City of Baldwin Park Barnes Park Multi-Benefit Stormwater Capture Staff Engineer providing utility support, SCWP support, and monitoring plans support for a project that will capture, treat and infiltrate approximately 440 acres of stormwater from various land uses within the City (mainly single-family residential, multi-family residential, and commercial).
San Gabriel Valley Council of Governments Rio Hondo Load Reduction Strategy Preliminary Engineering and Final Design Services Assistant Engineer preparing a feasibility assessment and preliminary design for three diversion locations within Rio Hondo Los Angeles River watershed in compliance with the MS4 Permit requirements. Tasks involved utility research to identify existing or planned utility conflicts.
City of Torrance Beach Cities Green Streets Staff Engineer assisting in the design for the development of green streets in the Beach Cities of Torrance, Redondo Beach, Hermosa Beach, and Manhattan Beach to capture runoff generated from the 85th percentile storm event.
Angelique Silvestre has broad experience providing a deep bench of utility, geometry, site development grading, drainage, sewer, water, and storm drain projects. Additional experience includes providing CAD support, geotechnical engineering, understanding of NPDES requirements and preparation of erosion control plans, BMP reports for Water Quality Management Plan (WQMPs), Standard Urban Stormwater Mitigation Plan (SUSMPs), and Low Impact Development (LID) Plans.
Utility Documentation/Research Lead Angelique Silvestre, ENV SP Licenses
Envision™ Sustainability
Professional, 46089
RESUMES
Creating a Better Tomorrow, Today™
Education
Relevant Experience
City of Culver City Washington Boulevard P3 Urban Runoff and Diversion Survey Lead for the region’s first P3 project for stormwater purposes. This P3 project with Costco includes a diversion system to capture stormwater and urban runoff from a drainage area of approximately 40 acres for the City of Culver City.
City of Los Angeles Laurel Canyon Boulevard Groundwater Recharge and Green Street Design-Build Survey Lead for the design of bioswales along 1,000 linear feet of Laurel Canyon Boulevard between Kagel Canyon Street and Terra Bella Street for LA Sanitation – City of Los Angeles and the Los Angeles Conservation Corps. Conducted a topographic survey of Laurel Canyon Boulevard and at the Kagel Canyon intersection with Interstate 5, projected in North American Datum of 1983 (NAD83), to develop base files and project plan sheets.
City of Beverly Hills Burton Way Median Green Street Survey Lead for the design of bioswales and green street improvements to capture and retain urban runoff on the Burton Way median in the City of Beverly Hills. These improvements will assist the City in complying with the Ballona Creek Watershed EWMP and Ballona Creek Metals TMDL. Tasks included performing a topographic survey.
Antelope Valley College
David Farrell is a Professional Land Surveyor registered in the State of California with 35 years of experience. He is knowledgeable of the principles, practices, and procedures of ALTA, topographic and boundary surveys, legal descriptions, and easement preparation. He has played impactful roles on numerous award-winning projects, including the City of Los Angeles Garvanza Park Rainwater Capture and Use, City of Torrance Stormwater Basin and Treatment Wetlands Enhancement, and City of Burbank Johnny Carson Park Improvement and Stream Restoration.
Dave Farrell, PLS Survey Lead
Licenses
Professional Land Surveyor, CA, 7813
Certified in GPS Technology
Electrical Lead Sevag Avanessian, PE (JCCA)
Education
Bachelor of Science,
Electrical Engineering,
University of California, Irvine
Relevant Experience
¾ Covina Wingate Park WMP, CWE
¾ Culver City Mesmer Low Flow Diversion, Mesmer Low Flow Diversion, CWE ¾ Culver City Stormwater and Urban Runoff Diversion System, CWE ¾ Stormwater BMP Garvanza Park, CWE
¾ Torrance Stormwater Basin Enhancement, CWE
¾ Torrance Amie Basin Upgrades
¾ Torrance Wilson Park Trusses
¾ LACPW Bonelli Irrigation Refurbishment, Pump Station Renovation ¾ County of Los Angeles Internal Services Low Voltage Infrastructure, Children and Family Services, CWE
Sevag is experienced in various engineering projects including the design of power systems, lighting systems, low-voltage systems, and fire alarm systems for new construction and tenant improvement projects for clients in education, institutional, and commercial sectors.
Licenses
California Electrical PE
License No. E22793
RESUMES
Creating a Better Tomorrow, Today™
Relevant Experience
City of Glendale Fremont Park The park’s ambiance and the many gathering spaces within the park will be enhanced by new synthetic turf soccer fields, community center, play spaces, picnic grounds, ball courts, and new lighting.
City of Buena Park Gomez Park The project started as a small “greening” project at the end of the 8th Street cul-de-sac. Rick Gomez, a beloved long-time coach and youth advocate in Buena Park was memorialized through the theme and detailing of the park and playlot.
City of Santa Ana Santa Ana Splash Pads The City of Santa Ana has the opportunity to re-imagine a portion of six existing parks and plan for new splash pads. This is precious parkland for the neighborhoods surrounding these parks each is unique and the DVD team is ready to develop specialized designs for each site.
City of Stanton Stanton Central Park Stanton Central Park is the city’s largest recreational open space encompassing 11.5 acres with features encouraging activity and exercise for a city whose citizen’s never had a community park. Attentive design work was aided by the voiced needs of the community, making this truly a “people’s park.” Gary is a highly experienced and award-winning senior design leader with 30+ years of experience in designing multi-faceted projects throughout California. He is a valuable member of the DVD team providing creative design solutions to any challenges or opportunities that arise. Over the years, Gary has provided high-quality project management on many of DVD’s most successful and highly acclaimed park projects. He is known for his ability to deliver innovative and unique designs that meet and exceed client expectations.
One of Gary’s key strengths is his ability to successfully integrate public input into his design projects. He is a key figure in DVD’s community outreach program, and he works tirelessly to ensure that the community’s ideas and input are incorporated into the master plan.
Landscape Architect Lead
MLA, Landscape Architecture,
California State Polytechnic
University, Pomona
BS, Ornamental Horticulture,
California State Polytechnic
University, San Luis Obispo
Licenses
Landscape Architect, California,
#3883
Gary Vasquez, RLA (DVD)
Education
Geotechnical Lead Fred Buhamdan, PE, PMP (Terracon)
Education
Master of Science, Civil Engineering,
California State University, Fullerton
BS, Civil Engineering, University of
Utah
Relevant Experience
¾ Bell Gardens John Anson Ford Park Infiltration Project ¾ El Monte Garvey Avenue Grade Separation Drainage
¾ Rancho Palos Verdes Citywide Storm Drain Point Repair Project ¾ Manhattan Beach 28th Street Storm Drain Infiltration Project ¾ San Fernando Regional Park Infiltration
¾ Visalia Basin F and Amenities, and Basin G
¾ Manhattan Beach Subsurface Infiltration Trench Feasibility Study ¾ Temecula Flood Control Channel Recon and Repair
¾ LACPW Arroyo Seco Low Flow Diversion, Pasadena
¾ LACPW Compton Creek Low Flow Diversion, Los Angeles
Fred is a licensed civil engineer in the State of California with substantial experience in performing geotechnical investigations, engineering design, and project management.
These projects included public works projects, various educational and commercial buildings, renewable energy facilities, retail centers, office/warehouse projects, street improvements, and industrial facilities. Engineering experience includes hundreds of projects involving geologic hazards analysis preparation of project proposals and geotechnical engineering reports, shallow and deep foundations design, settlement and slope stability analysis, pavement design, and construction management.
Licenses
Registered Civil Engineer: California
PE C77455
Project Management Professional
(PMP)
RESUMES
Creating a Better Tomorrow, Today™
Riordan has extensive experience as Principal Investigator, Co-principal Investigator, and contributing specialist on cultural resource assessments, historic architectural evaluations, constraints analyses, Phase II testing, and Phase III data recovery programs. He has written, co-written, contributed to and peer-reviewed CEQA and National Historic Preservation Act (NHPA) Section 106-level California Office of Historic Preservation (OHP) and Caltrans-format cultural resource assessments, archaeological testing and monitoring reports, historic building inventories and evaluations, management plans, Historic American Buildings Survey/Historic American Engineering Record (HABS/HAER) documentation, and Department of Parks and Recreation (DPR) forms.
CEQA Lead
Anthropology Graduate Program,
San Diego State University
BA in Anthropology, San Diego State
University
Education
Relevant Experience
Manhattan Beach 28th Street Storm Drain Infiltration Project Conducted research, the Phase I field survey, coordinated with the City, and prepared the cultural resources assessment report.
Baldwin Park Barnes Park Multi-Benefit Stormwater Capture Project Conducted research, assisted with AB 52 consultation, coordinated with the City, and prepared the memo of results.
Rio Hondo/San Gabriel River Water Quality Group Auto sampler Project Conducted research, supervised surveys, and contributed to the cultural resources assessment report.
Carlsbad El Camino Real Channel Restoration Conducted research, the Phase I field survey, coordinated with the City, and prepared the cultural resources assessment report.
Licenses
Registered Archaeologist (RA)
Riordan Goodwin, RA (LSA)
Creating a Better Tomorrow, Today™
APPENDIX B
Appendix B: Acknowledgment
of Addenda
EXHIBIT B
PAYMENT SCHEDULE
Payment schedule to include monthly billings for work completed per the hourly rates provided as described in CWE Corp’s Schedule of Hourly Rates.
Professional Service Fee
Prepared by CWE on 03/18/2024 (Revised 05/01/2024)
Principal Project
Manager
Technical
Manager
Senior
Engineer
Project
Engineer
Staff
Engineer
Assistant
Engineer
Env
Scientist
Licensed
Surveyor
CAD
Designer
Project
Coordinator
Graphic
Designer Mileage Sub consultant Sub consultant Sub consultant Sub consultant Task Total $317 $275 $242 $189 $181 $144 $118 $163 $220 $101 $134 $125 $0.670 DVD JCCA LSA Terracon 1 Project Administration and Coordination
1.1 Project Meetings and Coordination $32,568 8 56 18 18 4 10 264 $6,793
1.2 Stakeholder and Community Outreach and
Engagement Plan $3,116 4 14
1.3 Safe, Clean Water Program Reporting $10,486 14 6 36 2 Surveying $16,048 2 6 60 12
3 Geotechnical and Infiltration Reports $32,782 4 4 2 $30,690 4 Engineering Design and Other Requirements
4.1 Hydrologic and Hydraulic Analysis $29,152 4 8 12 32 12 88 16
4.2 Water Quality and Capacity Analysis Moved to Optional Task
4.3 Utility Research $7,314 2 8 4 14 16 $200
4.4 Plans and Specifications $258,603 8 100 64 200 288 250 280 200 8 88 $2,500 $30,280
4.5 LACFCD Permitting $15,424 12 6 16 40 16
4.6 Permitting and Coordination with the City of Glendora $10,458 14 4 8 16 16 5 Landscape Design and Park Amenities
5.1 Phase I Conceptual Design $42,752 6 16 12 2 $36,210
5.2 Phase II Design Development $113,272 12 24 2 $105,360 6 Operation and Maintenance (O&M) Program $8,700 6 8 10 6 20 7 Environmental/CEQA Requirements
7.1 Environmental Studies $27,056 8 6 24 16 66 2 44 $5,390
7.2 Mitigated Negative Declaration $49,306 8 8 30 16 24 40 160 44 8 Monitoring Plan $9,674 2 4 8 10 28
9 Cost Estimate $10,974 6 4 8 12 20 $2,820
10 Public Outreach and Education $22,455 12 8 8 16 4 28 88 $1,500 $8,360 11 Bid Support Will be performed hourly in accordance with the RFP and proposal 12 Construction Engineering Support Will be performed hourly in accordance with the RFP and proposal Total Fee and Hours $700,140 38 276 150 306 396 556 448 254 60 212 26 28 $354 $4,200 $156,723 $33,100 $5,390 $30,690 All Direct Expense Costs are billed at Cost + 10%
Optional Task
4.2 Water Quality and Capacity Analysis $24,214 2 8 12 76 40 Revisions (05/01/2024)
Task 4.2 was changed to an optional task, as we have found that this task is not typically necessary (calculations were performed within the SCWP module already and the flow meter will be used to quantify infiltration following implementation).
Reduced budget for Task 4.4 - assume Shellman Street reconstruction and striping plans will not be required.
Negotiated/modified scope slightly internally with teaming partners.
ODCs
City of San Dimas Design of Lone Hill Park WMP Project
EXHIBIT C
INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and, in a form, satisfactory to Agency.
General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended.
Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.
Umbrella or excess liability insurance. Consultant shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
• “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.
Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.
Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.
Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.
Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by
any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.
Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor. Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to Agency for review.
Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.
Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
EXHIBIT D
REQUEST FOR PROPOSAL
Design of Lone Hill Park Regional Watershed Management Program (WMP) Project *Please note, only the RFP pages are included. The exclusion of appendices is to maintain brevity as the complete RFP package is 1,731 pages long.
CITY OF SAN DIMAS
DEPARTMENT OF PUBLIC WORKS
SAN DIMAS, CA 91773
REQUEST FOR PROPOSAL
FOR
DESIGN OF
LONE HILL PARK REGIONAL WMP PROJECT
(WMP, Watershed Management Program)
Proposal shall be delivered no later than:
THURSDAY, FEBRUARY 29, 2024 5:00 p.m.
ENGINEER’S ESTIMATE: $700,000
Please direct questions or comments to:
Lauren Marshall
Senior Management Analyst
CITY OF SAN DIMAS
245 E. BONITA AVENUE
SAN DIMAS, CA 91773
(909) 394-6240
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
Design of Lone Hill Park WMP Project
TABLE OF CONTENTS
INTRODUCTION..................................................................................................................... 1 BACKGROUND....................................................................................................................... 2 PROJECT DESCRIPTION ................................................................................................... 3-4 SCOPE OF SERVICES........................................................................................................ 4-9 REGULATION AND PERMIT EVALUATION...................................................................... 9-10 CONTENT OF SUBMISSIONS ........................................................................................ 11-12 ANTICIPATED PROJECT SCHEDULE………………………………………..………………….13 QUALIFICATION, EVALUATION AND SELECTION PROCESS .......................................... 13 TERMS AND CONDITIONS.................................................................................................. 14 CONTRACT NEGOTIATIONS............................................................................................... 14 DISCREPANCIES & MISUNDERSTANDINGS…………….………………..……………….14-15
APPENDIX A (SAFE CLEAN WATER FEASIBLITY STUDY REPORT)
APPENDIX B (LACFCD TRANSFER AGREEMENT)
APPENDIX C (DJP SAFE CLEAN WATER FEASIBILITY REPORT AMENDMENT)
APPENDIX D (HYDROLOGY STUDY)
APPENDIX E (CONCEPTUAL PLANS)
APPENDIX F (AERIAL TOPOGRAPHIC SURVEY)
APPENDIX G1 (GEOADVANTEC INFILTRATION REPORT)
APPENDIX G2 (SGV REGIONAL CONFIRMATION OF INFILTRATION RATES)
APPENDIX H (DRAFT PROFESSIONAL SERVICES AGREEMENT)
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
1 CITY OF SAN DIMAS
PUBLIC WORKS/ENGINEERING DIVISION
REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES
LONEHILL PARK
REGIONAL WMP PROJECT
INTRODUCTION
The City of San Dimas is requesting proposals from qualified professional engineering firms to provide engineering services for Lone Hill Park Regional WMP Project. The engineering services desired include, but are not limited to, final design of a stormwater infiltration chamber and park enhancements, specifications, and a cost estimate for construction of Lone Hill Park Regional WMP Project based on conceptual plans, prepared by DJP Engineering in November 2022, and the Safe Clean Water (SCW) Project Submittal Feasibility Study Report prepared by Stantec Consulting Services dated January 22, 2021, see Appendix A.
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
2 BACKGROUND
The City of San Dimas is located in the eastern portion of Los Angeles County, approximately 20 miles from downtown Los Angeles. Lone Hill Park, 500 North Shellman Avenue, is a 9.0-acre multipurpose recreational facility located on the west side of the city.
It is a community Park with amenities such as softball fields, tennis and basketball courts, playground equipment and a parking lot. Lone Hill Park is bounded by Gladstone Elementary School to the north, residential properties to the east, Juanita Avenue to the south and Shellman Avenue to the west.
Regional topography for the area conveys surface runoff to the southwest at gradients of 1 to 2 percent. Gladstone Elementary School and Lone Hill Park (approximately 20 acres) are tributary to the Juanita Avenue/Shellman Avenue storm drain systems which discharge to Cinnamon Creek and then into Walnut Creek. Neither the school nor the park site have been included in the treatment area calculations.
In accordance with the Safe, Clean Water Program, a preliminary Feasibility Study Report was prepared by Stantec Consulting Services to evaluate the potential of utilizing Lone Hill Park as a multi-benefit watershed-based project. The Study was accepted and funding of design of the project started.
This project is funded through the Safe Clean Water Regional Program and administered by Los Angeles County Flood Control District. Therefore, the project will need to be prepared in accordance with the executed January 2022 Transfer Agreement, current practices, regulations, policies, procedures, manuals, and Los Angeles County and State of California requirements.
Six (6) copies of the proposal prepared in response to this RFP must be received no later than 5:00PM, on THURSDAY, FEBRUARY 29, 2024. Submittals should be sealed and labeled “Proposal for Lone Hill Park Regional WMP Project” and submitted to the office of CITY CLERK located at City Hall, 245 East Bonita Avenue, San Dimas, CA 91773. The proposals will be opened by the Director of Public Works and reviewed and vetted by a review team based on the criteria described herein.
The City reserves the right to reject any or all proposals, to waive any informality or irregularity in any proposal received, and to be the sole judge of the merits of the proposal received.
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
3 PROJECT DESCRIPTION
The proposed project will capture, treat and infiltrate approximately 320 acres of stormwater from various land uses within the cities of San Dimas and Glendora tributary to the Gladstone Street storm drain. It is anticipated the infiltration system will be located in the northern portion of Lone Hill Park east of the existing tennis courts. The project will divert stormwater from the existing LACFCD storm drain in Gladstone Street via a new low flow storm drain to be designed as part of this RFP in Shellman Avenue. It is the City’s desire to eliminate the need to pump diverted stormwater from the Gladstone Street storm drain to the proposed infiltration area. The conceptual plans developed a gravity drainage system capable of accomplishing this. However, verification that this final design meets all requirements is part of this RFP. Once stormwater fills the chamber, an actuator valve will close and no additional stormwater will be diverted. The goal of this project is to capture, treat and infiltrate approximately 14.5 acre-feet of wet weather flow tributary to the Gladstone Street storm drain.
Stantec’s original Feasibility Study Report (Appendix A) anticipated treating storm runoff from both the Gladstone Street storm drain and the Juanita Avenue storm drain within Lone Hill Park. However, the Juanita Avenue storm drain discharges to Cinnamon Creek where flows are ultimately intercepted and treated at Wingate Park, Covina as part of the Wingate Park Regional WMP Project. As a result, and due to the fact that there was additional undesignated tributary area draining to the Gladstone Street storm drain, diversion and treatment of runoff from the Juanita Avenue storm drain has been eliminated from the Scope of Work in this Request for Proposal (RFP).
On October 13, 2020, the City Council approved a letter of support for a Lone Hill Park Stormwater Project to the Upper San Gabriel River Watershed Steering Committee. This letter was included in the project’s application package, which was ultimately awarded funding. In September 2021, the Los Angeles County Board of Supervisors approved the Stormwater Investment Plan that included the Design of the Lone Hill Park Stormwater Project. The transfer agreement to receive these funds was executed in January 2022 (Appendix B).
Tasks to be included with the proposed design project include environmental clearance, evaluation of cultural resources, public engagement/outreach, evaluation of potential hazardous materials, construction-related air quality impacts, and geotechnical assessments as well as design of stormwater improvements.
In addition to Stantec’s Study, DJP Engineering (DJP) re-evaluated the drainage area tributary to the Gladstone Street storm drain (Appendix C). The hydrology modeling was revised to reflect the new drainage areas, and treatment volumes recalculated. DJP has also prepared preliminary designs that include the following updates and supplements to Stantec’s Study:
i. Revised drainage area boundaries and hydrology calculations (Appendix D) ii. Conceptual stormwater capture and preliminary pretreatment layouts (Appendix E)
iii. Tentative location and sizing of the infiltration systems (Appendix F)
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
4 PROPOSED PROJECT OBJECTIVES & FEATURES:
• Design and prepare Conceptual and Final Landscape and Irrigation Plans for the anticipated removals and reconstruction required for project implementation within Lone Hill Park.
• Design and prepare plans for the construction of a diversion structure of the LADFCD storm drain on Gladstone St and low flow storm drain within Gladstone Street and Shellman Avenue into the infiltration gallery in Lone Hill Park. • Design and prepare plans for the construction of an underground infiltration gallery, pretreatment facility, and vehicle access path within Lone Hill Park. • Design and prepare plans for the construction of an ADA special needs playground with shade structure based on the layout developed and approved on the Conceptual Landscaping Plan.
• Design and prepare plans to connect emergency overflow pipe from the infiltration gallery to LACFCD's Juanita Avenue storm drain or park site bubbler. • Design and prepare plans for a 20-30 space parking lot, drought tolerant demonstration garden with educational signage, and turf reduction within the park. • Prepare specifications and cost estimates for all proposed work necessary for project implementation.
• Prepare operation and maintenance plan and monitoring plan for pretreatment devices and infiltration system.
• Conduct comprehensive community outreach and incorporate community feedback into the design of appropriate facilities.
Project Understanding
Preliminary 30% Civil and hydrology concept plans have been developed for the storm water infiltration and pretreatment designs for this project. The consultant shall verify and complete the design of these facilities and provide plans, specifications and cost estimates for construction as well as prepare all environmental documents for environmental clearance.
The consultant will also design and prepare 100% of the plans and specifications for Park Landscaping, Amenities and Parking lot improvements for the project. The consultant will be responsible for items listed in the description, including design and preparation of plans for:
storm drain, pretreatment and infiltration facilities, pumping system (if necessary), grading, landscape, park amenities, irrigation system, technical special provisions, specifications, and any additional geotechnical investigation or land surveying services. The consultant shall provide professional and technical engineering and landscaping architectural services and playground design services to complete design engineering, field surveys, geometric layout, filing and acquisition of all listed permits and a detailed cost estimate for construction.
The consultant will also develop long term operation and maintenance plans along with monitoring plans for the final approved facilities.
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
5 SCOPE OF SERVICES
The following is a general outline of the Scope of Services to be provided by the consultant.
While it is intended that the following tasks include all elements essential to prepare construction documents for the project, those submitting proposals are advised to perform their own field reconnaissance and include any items they feel have been overlooked. The consultant may also note any requested items which they feel to be excessive or unnecessary. The description and cost of such items should be noted separately in the proposal. Services required to complete this project by the consultant shall include:
Task 1: Project Administration and Coordination
• Consultant to conduct a kick-off meeting with City staff to review the scope of work, provide a preliminary project schedule, and confirm deliverables. • Consultant shall be responsible for project design coordination with all utilities, agencies, city staff, and any subconsultants utilized for completion of the work. • Consultant will assist the city’s Project Manager in a design presentation to the City Council, as necessary.
• Consultant shall schedule and conduct monthly progress meetings with City staff. • All meetings will be held at City Hall, or if acceptable, video or conference call at the discretion of the City.
• Consultant shall develop a stakeholder and community outreach and engagement plan and conduct stake holder and community outreach according to the Transfer Agreement between the City and Los Angeles County Flood Control District. • Consultant to provide all reporting information on project progress required by the Safe Clean Water Program project portal according to the Transfer Agreement between the City and Los Angeles County Flood Control District including any changes to the project’s scope of work.
Task 2: Surveying
• Aerial survey of Lone Hill Park and Gladstone Elementary School prepared by DJP Engineering AutoCAD files to be provided to the successful Consultant. • Consultant shall assess the data provided and determine if additional surveying is required. The cost of additional surveying to be included in this section of the proposal.
Task 3: Geotechnical and Infiltration Reports
• Consultant to review and determine the applicability of the Geotechnical Investigation and Study Services Report prepared by Geo-Advantec, Inc. dated October 26, 2021, for Stantec Consulting (Appendix G1). The infiltration summary letter prepared by Stantec on March 9, 2022, is a part of the Report (Appendix G2).
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
6 • Consultant shall assess the data provided and determine if additional geotechnical investigation is required and include any additional costs for geotechnical investigation in their proposal.
Task 4: Engineering Design and Other Requirements
• Prepare construction plans for Stormwater Capture Capacity and Conduct Water Quality Analysis to determine maximum potential drainage area that could be captured and meet water quality standards.
• Prepare construction plans for BMP’s sized to achieve water quality standards for the project tributary area, and to capture pollutants of concern. • Prepare construction plans and recommendations for BMP location, type, size, pretreatment and structures. Long Term maintenance of these improvements must be a prime consideration in the design.
• Conduct hydrologic and hydraulic analysis using LACDPW’s standards. • Conduct Watershed Management Modeling System (WMMS2), latest edition, and System for Urban Stormwater Treatment and Analysis Integration (SUSTAIN) to support the design of stormwater capture capacity.
• Conduct Water Conservation Analysis to determine the potential annual groundwater recharge volume associated with the project site. Meet with City Staff to obtain additional information and input from various City departments. • Perform soil testing as required to ascertain soil sustainability for the types of plants proposed and identify areas where soil amendments are needed. (The consultant can utilize the percolated soil test/date conducted by GeoAdvantec) • Obtain approvals for permits for project implementation, including but not limited to, from City, County and State. See Pages 9-10 for a listing of potential permit requirements.
• Conduct Utility Research and Documentation and Right of Way research to eliminate conflicts with the design.
• Coordinate project design and obtain permits from Los Angeles County including Public Works and the Flood Control District.
• Apply for and obtain project requirements and approval for a permit from the City of Glendora for any proposed work on Gladstone Street.
Task 5: Landscaping Design and Park Amenities
Phase I-Conceptual Design
Prepare a Conceptual Landscape/Improvement Plan for the development of two areas of Lone Hill Park where construction is anticipated. Preliminary cost estimates for each design concept shall be included.
1. For the northeast amenity located on approximately one (1) acre:
a. A concrete basketball court with striping and two (2) basketball hoops similar to the existing court which will be removed.
b. An ADA special needs playground located on approximately 7500 square feet of play area.
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
7 c. The playground equipment utilized shall be provided by RecWest Outdoor Products. A city preferred vendor.
d. The contact(or) name, number and address is:
RecWest Outdoor Products, (818) 735-3838, 31316 Via Colinas 118, Westlake Village, CA 91362
e. Shade canopy for playground equipment
2. For the southwest amenity located on approximately one half (½) acre:
a. 20-30 parking spaces, with concrete stalls for the ADA parking b. The design of pavement is to include the use of interlocking permeable pavers like porous concrete or other innovative permeable materials. c. Striping is required per standard.
d. The balance of approximately 7000 square feet shall be designed as a demonstration garden that utilizes sustainable garden methods and serves as an educational recreation resource for all park visitors in the community. e. Shade canopy
3. For both amenities, incorporate the use of state-of-art low water usage and low maintenance plant material with irrigation suitable for this area.
Phase II- Design Development
Based on the conceptual design selected by the City, the landscape architect shall prepare plans to restore existing improvements impacted by this project and the proposed features described above.
• Fine tune plans as necessary to reflect Parks & Recreation Commission and public input as approved by Staff.
• Proceed with design development by refining and further defining the style, color and finish amenities, surface materials, pavement types and finishes, layout and alignment, site preparation and grading, drainage landscaping, irrigation, equipment details, Title 24 of American With Disabilities Act (ADA), public safety concerns, noise concerns, CEQA mitigations if necessary and other design elements of the design. • Prepare and proceed to 75% complete plans, including specification and supporting information but not limited to: specification, schedule of quantities, Engineer calculations for engineered structures, details, manufacturer or catalog cuts, product literature, written narrative describing all components, materials, finishes, custom features and any related elements.
Task 6: Operation and Maintenance Program
• Consultant shall develop an Operations and Maintenance template which includes frequency of maintenance, estimated replacement schedule of system components, and estimated annual maintenance costs for a period of twenty years.
Task 7: Environmental/CEQA Requirements
• An environmental document is to be prepared for each watershed project in which proposed treatment facilities are sited. As indicated above, a Geotechnical
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
8 Investigation and Study Services Report was prepared by Geo-Advantec dated October 26, 2021.
• The consultant will be responsible for preparing an Initial Study (IS) in accordance with the California Environmental Quality Act (CEQA) using the Environmental Checklist Form (Appendix G of the CEQA State Guidelines). The scope of work assumes that upon compleion of the Initial Study, a determination will be made that either a Negative Delaration (ND) or a Mitigated Negative Declaration (MND) will be an adequate level of analyses to comply with CEQA. The consultant will be responsible for preparing the Administrative Draft, Screen-Check Draft, and Public Review Draft. The Final IS/ND or IS/MND, if necessary will include responses to comments and Mitigation Monitoring and Reporting Program (MMRP), as applicable.
Task 8: Monitoring Plan
• Prepare a pre-project monitoring baseline plan to determine water quality improvements and water supply benefits.
Task 9: Cost Estimate
• Consultant shall prepare a construction cost estimate based on the final accepted plans.
The Consultant shall design and prepare all plans, specifications, and cost estimates necessary for successful implementation of the project. The improvement plans shall be prepared at scales appropriate for clarity utilizing 24" x 36" sheets with City of San Dimas title block. All Plans shall be submitted in PDF format as well as 2017 AutoCAD format.
Specifications shall be submitted on 8.5" x 11" sheets with a digital copy in Microsoft Word Format. The Consultant shall prepare and submit the construction cost estimate on 8.5" x 11" sheets in PDF format as well as a digital copy in Microsoft Excel format.
Consultant shall prepare preliminary design (75%), engineering design, (90%) and Final Plans (100%), as submittal requirements. One (1) set of Final Plans, for city signature, shall be plotted to scale on 24” x 36” mylar. A digital copy of the final plans shall be submitted in 2017 AutoCad format.
As part of preliminary design submittal, the engineer shall also submit an engineer's construction estimate to correlate with the proposed improvements. Both the engineering, landscape and park amenities design (75%) submittals shall expand upon preliminary design and will incorporate comments received from the City and County. This submittal shall also include the inclusion of technical specifications per the City's format.
The Consultant shall compile Draft Special Provisions specifications using the applicable Standards Special Provisions (SSPs) for the Project and City special provisions. The Consultant shall utilize and incorporate the City's "boiler plate" documents, including the notice-to-bidders, proposal, bond forms, insurance requirements and agreement.
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
9 Bid Review and Construction Support
Consultant shall provide the City with technical support during the bidding and construction process that shall include:
Bidding Support: When requested, the Consultant shall assist the city to answer questions and/or preparing Addenda during the bidding process. The Consultant shall attend the prebid meeting. Consultant shall provide these services at the hourly rate submitted with the bid.
Construction Support: Contingent on construction funding being identified within three years of the Design completion, the Consultant shall provide support to the selected Construction Consultant at the hourly rate proposed in the RFP as adjusted by CPI.
The City will be the owner of all drawings, documents, and digital information. All digital and/or computer-generated drawings shall be the property of the City and two (2) As-Built copies shall be submitted to the City digitally or on a USB thumb drive.
Applicable Standards
Stormwater Capture Capacity, BMP, Landscaping, and Park Amenities design shall be in general conformance with the current Los Angeles County Department of Public Works design, standards, plans and specifications.
Plans with estimates shall be prepared in general conformance with current edition of Los Angeles County Public Works Standard Plans, specifications and Estimate Guides and basic engineering principles.
Sub Consultant
List all sub-consultants proposed for this project. Include their qualifications, proven experience with specific responsibilities. Provide name, address, phone number, type of work to be performed by each sub-consultant.
REGULATION AND PERMIT EVALUATION
The consultant is required to consult and meet the requirements of regulatory agencies and acquire permits needed for the project components to be constructed. The table below summarizes the anticipated plan checks, regulatory permits and approvals potentially relevant to the project in addition to review and approval by the City of San Dimas Public Works. Other permitting may be required during plan preparation which the consultant will be expected to facilitate.
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
10 LISTING OF ANTICIPATED REQUIRED PERMITS
AGENCY PERMIT/
NOTIFICATION
NAME
RATIONALE INITIAL STEPS
State Water
Resources
Control
Board
Construction
General Permit
#CA S000G02
Project is disturbing more than 1 acre Complete and
submit application
for review
Los Angeles
County of
Public
Health
Cross
connection and
water pollution
control program
Ensure there is no hazard to possible
water systems
Undergo review
and approval
South Coast
Air Quality
Management
District
Rule 403 Prevent, reduce or mitigate fugitive
dust emissions during construction
activities
Construction in the
South Coast Basin
must incorporate
best available
control measures
included in Table 1
of Rule 403
Los Angeles
County
Department
of Public
Works
(Flood
Control)
Encroachment,
Construction,
Discharge Permit
Project will require County approval for
connection and diversion. Non-storm
water (treated water) will be
discharged directly into existing District
system. Note that storm drains in
Gladstone and Juanita are LACFCD.
Complete and
submit application
for review
City of San
Dimas
Department
of Parks and
Recreation
Tree Removal
Permit
Contact Parks and
Recreation Division
City of San
Dimas
Building
Division
Grading Permit Grading in excess of 5000 cubic yards
or grading that will support a structure
is designated as engineered grading.
A plan check must
be conducted with
Building and Safety
Division
City of
Glendora
Encroachment
Permit
Work within city boundaries (Gladstone
Street)
Complete and
submit for review
Southern
California
Edison
Installation of new electrical service
plan if pump is used
Contact Southern
California Edison
Planning
Department. City to
provide contact and
may initiate
application if
needed
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
11 Inquiries and Addenda
For inquiries regarding this RFP please contact Lauren Marshall, [email protected]. Proposers must email inquiries no later than 10:00 a.m. on February, 19, 2024. Inquiries received after that date and time will not be answered.
The City will issue any revisions to this RFP as addenda. The City will distribute addenda to all potential proposers and post addenda on the City’s website: sandimasca.gov.
Proposers are responsible for receipt of all addenda. The City’s issuance of a written addendum is the only method whereby the City will interpret, clarify, or provide information concerning this RFP. No oral revisions to any provision in this RFP shall be binding.
CONTENT OF SUBMISSIONS
Consultants interested in being considered must submit six (6) copies in a sealed envelope titled:
Proposal for Lone Hill Park Regional WMP Project
Proposal Due Date: 5:00pm, Thursday, February 29, 2024
The proposal should be limited to no more than twenty-five (25) pages including resumes and photographs. The proposal must address the following:
Work Proposals shall be concise, well-organized and demonstrate the consultant's qualifications and experience relating to the proposed project. The Cost Proposal shall reflect all costs associated with the proposed project. At minimum, proposals shall include the following information:
A. The Work Proposal (envelope #1 – submit 6 copies)
The Work Proposal should include, as a minimum, the following information, presented in a clear and concise manner:
i. Work Plan: A statement of your understanding of the project and a detailed description of your approach to implement all of the tasks listed in "Scope of Services."
.
ii. Organizational Chart: A chart identifying the key personnel assigned to the project. Identify the name of the project manager and the individual authorized to negotiate the contract on behalf of the consulting firm. Include the workload of the project manager and key team members, as well as their availability to complete the tasks.
iii. Project Schedule and Deadlines: A comprehensive schedule for the completion of the tasks. Indicate the time frame or period for each task and a total time for completion.
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
12 iv. Firm Qualifications: Identify a minimum of three (3) similar projects completed within the past five (5) years.
v. Objections to Professional Services Agreement: Objections shall be submitted in writing with justification clearly stated. Any Consultant with objections to terms contained in the City's Professional Services Agreement (Appendix H) must advise the City of such objections and requested modifications as part of its Work Proposal. Failure of a proposer to accept the terms of the City's Professional Services Agreement may result in the rejection of the proposal. It shall be the responsibility of the prospective consultant to review all sections and exhibits of the Professional Services Agreement, including insurance requirements. If no objections are received, the City will assume the proposer is able to and will enter into the Professional Services Agreement and fulfill the terms and requirements set therein. The City may recover any damages accruing to the City as a result of the successful consultant's failure or refusal to execute the City's Professional Services Agreement.
B. The Cost Proposal (envelope #2 – submit 1 copy in a separate, sealed envelope).
The Cost Proposal should include a comprehensive summation of fees for the tasks described in the “Scope of Services”, organized as follows:
i. Cost Proposal: The Cost Proposal shall be organized within a task-by-task schedule that includes the following details:
a) Time estimates for principals, staff, sub-consultants, etc. with hourly billing rates.
b) Cost of materials and incidental services, including travel expenses, copying, printing, and plotting. Any proposed percentage mark-up for reimbursable expenses.
c) Total cost per task.
d) A list of any other expenses that may be required to complete work. e) The cost proposal grand total shall be an amount “Not-to-Exceed.” .
ii. Hourly Rate Schedule: A statement of hourly rates for all proposed staff classifications, including hourly rates for sub-consultants.
City of San Dimas, California
13 Department of Public Works
Design of Lone Hill Park WMP Project
ANTICIPATED PROJECT SCHEDULE
The consultant will prepare and update a project schedule monthly with tasks and milestones broken down by logical tasks consistent with the scope of work and with enough detail to track project progress. Both baseline schedule and tracking updates are required. The schedule must reflect a realistic estimate to review periods by other outside agencies for tasks as requested, plans, permit and coordination.
Milestone Target Date
RFP Issued February 7, 2024
Deadline for Inquiries February 19, 2024
Deadline for Proposals February 29, 2024
Interviews April 2024
Select Consultant/Contract Negotiations May 2024
Award of Contract June 2024
Notice to Proceed (Tentative) July 2024
Final Design Fall 2024
Permits December 2024
QUALIFICATION, EVALUATION AND SELECTION PROCESS
An Evaluation Committee will be established by the City. The Committee may be comprised of City staff or other personnel as determined by the City Manager and will evaluate all proposals received on or before the date the proposal is due. The City shall not be obligated to accept the lowest priced proposal, but will make an award in the best interests of the City after all factors are considered, including but not limited to the demonstrated competence, experience, and professional qualifications of the Proposer.
Selection of qualified proposers will be based on the following criteria as set forth herein.
The proposal will be evaluated by the Evaluation Committee on the basis of the response to all requirements of this RFP. Written evaluation criteria will include the following:
CRITERIA MAXIMUM POINTS
Firm qualifications and relevant experience 10
Team qualifications and experience 10
Project Understanding and Approach 30
Project Proposal 15
References 5
Schedule of Work 15
Cost 15
TOTAL 100
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
14 TERMS AND CONDITIONS
This RFP does not commit the City of San Dimas to award a contract, to pay any costs incurred in the preparation of a proposal for this RFP, or to procure or contract for any services. The City of San Dimas reserves the right to accept or reject any or all proposals received as a result of this request; negotiate with any qualified source or to cancel the RFP in part or whole. All proposal materials submitted will become the property of the City of San Dimas and will not be deemed confidential or proprietary.
The City reserves the right to request any supplementary information it deems necessary to evaluate proposer's experience or qualifications. This may include supplemental financial information, additional interview(s), and/or additional presentation by the proposer.
The City reserves the right to reconsider any proposal submitted at any stage of the procurement. It also reserves the right to meet with select proposers at any time to gather additional Information. Furthermore, the City reserves the right to delete or add functionality (i.e., modules and components) until the final contract signing.
The City reserves the right to revise the RFP prior to the date that proposals are due. The City will communicate changes through addendum to this RFP. All registered proposers will be notified of revisions to the RFP. The City reserves the right to extend the date by which the proposals are due.
CONTRACT NEGOTIATIONS
The City will attempt to negotiate a contract with the preferred consultant / candidate. A draft contract agreement will be provided to the preferred consultant / candidate at that time for their review. If negotiations are not successful, negotiations will be initiated with the second-ranked consultant / candidate. The procedure will continue with other ranked consultants / candidates until a satisfactory agreement has been reached unless the City decides that it would be in the best interest of the City to take a different course of action.
DISCREPANCIES AND MISUNDERSTANDINGS
Contractors and consultants must satisfy themselves by personal examination of the worksite, specifications, and other contract documents and by any other means as they may believe necessary, as to the actual physical conditions, requirements, and difficulties under which the work must be performed. No contractor or consultant will at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies called to the attention of the City will be clarified by the City in writing to all proposers prior to the submission of the proposals.
Department of Public Works City of San Dimas, California Design of Lone Hill Park WMP Project
15 PROPOSER INTERESTED IN MORE THAN ONE PROPOSAL
No person, firm, or corporation will be allowed to make or file, or be interested in more than one proposal for the same work unless alternate bids are called for. No proposal will be accepted from a consultant who has not been licensed in accordance with the provisions of the State Business and Professional Code.
Original Proposed Design Concept
Potential Alternative Project Location
ATTACHMENT 2
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 11, 2024
From: Chris Constantin, City Manager
Prepared by: Grant Garcia, Management Analyst
Subject: Award Construction Contract 2024-03 Catch Basin Curb Inlet Filter Device Installation Project to S&H Civil Works in an Amount not to Exceed $320,275 including a 15% Contingency and Authorize the City Manager to Execute the Contract in a Form Approved by the City Attorney.
____________________________________________________________________________
SUMMARY
Construction Contract 2024-03 installs 40 curb inlet filter (CIF) devices at catch basins throughout the City. The waste discharge requirements for Municipal Separate Storm Water System (MS4) permits mandate the City to comply with the Trash Total Maximum Daily Load (TMDL) by retrofitting certain existing City catch basins within the City limits to capture trash prior to entering the storm drain. CIF devices will be utilized to satisfy the California State Water Resources Control Board requirement for certified full capture devices. Any proposed substitution must be certified by the California State Water Resources Control Board for a full capture device as well as approved by the City.
RECOMMENDATION
City Staff recommends that the City Council:
1. Accept the withdrawal of bid from Downstream Services, Inc.
2. Authorize and Appropriate a total project budget of $320,275 which includes the construction contract and 15% contingency from the City’s Safe Clean Water funding account.
3. Award Construction Contract 2024-03 to S&H Civil Works as the responsive bidder for the bid amount of $278,500.
4. Approve the Plans and Specifications for the project on file in Public Works.
5. Authorize the City Manager to execute the Construction Contract with S&H Civil Works in a form approved by the City Attorney.
FISCAL IMPACT
Consideration of Award of Construction Contract 2024-03 Catch Basin Curb Inlet Filter Device Installation Project Page 2
For the Meeting of June 11, 2024
5 3
7 Funding for this project was allocated in Fiscal Year 2022-23 and 2023-24 from Measure W Funds (Fund 78). Measure W Funds are restricted for use on stormwater quality projects. If awarded the project budget would be as follows:
Construction Bid $278,500
Project Contingency, (15%) $41,775
Total Project Budget: $320,275
The anticipated total construction project budget expenditure for the Catch Basin Curb Inlet Filter Device Installation Project is $320,275.
BACKGROUND
The City of San Dimas owns and maintains over 900 catch basins located throughout the City. In addition, there are also LA County Flood Control District and Caltrans catch basins in the City which San Dimas is not responsible for maintaining. All catch basins are part of the storm drain system. The storm drain system was designed to prevent flooding by carrying excess rainwater away from city streets out to the San Gabriel River and finally, out to the ocean. During storms in urban areas, rainwater runoff carries pollutants generated from commercial businesses, residential areas, streets, and sidewalks, directly to the ocean, creating stormwater pollution.
Materials such as sediment, plaster, yard waste, animal waste, and trash contain chemicals, nutrients, and bacteria that are harmful to aquatic life and humans.
Catch basins are classified as Priority B or C based on their designation. Priority B basins are cleaned twice annually to meet the MS4 permit requirements by October 1 and April 15, or at the start and end of the rainy season. Priority C are required to be cleaned annually. Priority B basins are typically in higher traffic areas, or along major highways (Foothill Blvd, San Dimas Ave, Arrow Hwy). Priority C are usually in residential neighborhoods where the amount of debris is less, thus requiring less frequent cleaning. These requirements are set forth by the Regional Water Quality Control Board. Proof of compliance is reported to the Board in the annual report.
The State Water Resource Control Board adopted Water Code Section 13383 in 2015 requiring MS4 permittees to install devices that capture debris and trash 5 mm and larger during a peak storm event. These devices have to be certified by the Water Board and are categorized as full capture systems for the storm drain network. Due to the efforts associated with this mandate, permittees can install full capture devices in a phased approach. Eventually, the City will need to install approximately 250 full trash capture devices to comply with the Water Board requirements.
The Revel Environmental Manufacturing (REM) Triton Perf-FTC (full trash capture) Inlet is a Water Board-approved full capture device. The inlet is a fabricated stainless-steel basket installed inside a catch basin. The purpose of a CIF is to contain trash and debris within a catch basin to prevent it from entering the storm drain system, and eventually the ocean. The City installed 4 REM CIF devices and monitored the results to see if they were a viable option for a larger project.
The devices have performed well, and the Streets Division is able to service the locations for cleaning or clearing using the street sweeper that was purchased as part of the approved budget for FY 2023-24. The typical debris found in the devices are leaves and landscaping material with some trash.
This Construction Contract requires S&H Civil Works to install 40 CIF devices at Priority B catch basins throughout the City as part of a phased approach. The reason for the phased approach is
Consideration of Award of Construction Contract 2024-03 Catch Basin Curb Inlet Filter Device Installation Project Page 3
For the Meeting of June 11, 2024
5 3
7 to allow the Streets Division to acclimate to the maintenance and cleaning. Another reason is to allow Safe Clean Water funds to become available to use for the costs of compliance.
DISCUSSION/ANALYSIS
On May 2, 2024, the City Clerk appointee publicly opened two formal bids for Construction Contract 2024-03, CIF Installation Project. The preliminary bid results are as follows:
Contractor Base Bid
1 Downstream Services, Inc. $95,317.00 (request to withdraw) 2 S&H Civil Works $278,500.00
The City received a bid protest from S&H Civil Works stating the other bid was too low considering the cost of materials alone was quoted at $88,000.00. Staff proceeded to contact the low bidder to obtain more information. After speaking with the low bidder, they realized they made an error and obtained a quote for the wrong material that was listed in the bid specifications. They submitted a letter request to withdraw their bid due to the error. Staff collected relevant information and provided it to the City Attorney for review. The City Attorney reviewed the information and recommended acceptance of the bid withdrawal and recommended award to S&H Civil Works.
The reason for the acceptance is because in the Construction Contract, page two of Appendix B lists an additional REM curb inlet filter. However, this model is not Water Board-certified as a full capture device as was specifically required in the bid documentation. The contractor would have had to verify through the vendor as did S&H Civil Works. This resulted in a non-responsive bid for which the City Attorney recommended acceptance of the withdrawal request.
Following the bid results, Staff reviewed the bid proposal provided by S&H Civil Works and verified that the contractor’s bid bond is issued by an admitted surety, as required by Public Contract Code 20170. It was confirmed through the State Contractor’s License Board that the contractor’s license #1008640, Class A, is current and active with an expiration date of 11/30/2025. The contractor is registered through the Department of Industrial Relations as required by law (Registration No. 1000034468). Staff checked references provided and S&H Civil Works has successfully completed several projects for other agencies.
ALTERNATIVES
The City Council may choose to not award or authorize the construction budget for Construction Contract 2024-03 Catch Basin Curb Inlet Filter Device Installation Project. However, full capture device installation will still be required for compliance under the Water Board Order at a later date.
ENVIRONMENTAL REVIEW
This item is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations Title 14 because it is not a project under CEQA guidelines Sections 15262 and 15378 (b)(4) because at this time the project is in the design phase.
Respectfully submitted,
Consideration of Award of Construction Contract 2024-03 Catch Basin Curb Inlet Filter Device Installation Project Page 4
For the Meeting of June 11, 2024
5 3
7 Grant Garcia
Management Analyst
Attachments:
1. CC2024-03 Catch Basin Curb Inlet Filter Device Installation Project Bid Specifications
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
1 CITY OF SAN DIMAS
PUBLIC WORKS DEPARTMENT
245 E. BONITA AVE, SAN DIMAS, CA 91773
SPECIFICATIONS AND CONTRACT DOCUMENTS
For
CONSTRUCTION CONTRACT NO. 2024-03
CATCH BASIN CURB INLET FILTER DEVICE INSTALLATION PROJECT BID OPENING DATE: Thursday, May 2nd, 2024
BID TIME: 3:00 P.M.
ENGINEER’S ESTIMATE: $300,000.00
Please direct questions or comments to:
Grant Garcia
Management Analyst
City of San Dimas
245 E. Bonita Avenue
San Dimas, CA 91773
(909) 394-6240
[email protected]
ATTACHMENT 1
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
2 CONSTRUCTION CONTRACT NO. 2024-03
TABLE OF CONTENTS
NOTICE INVITING BIDS………………………..…………………………………………………………..……………2 SPECIAL PROVISIONS…………………………………………………….………………………………………..…..4 INSTRUCTIONS TO BIDDERS………………………………………………….…………………………………….14 DESCRIPTION OF BID ITEMS…………………………………………………………………………………….…..21 BIDDER’S PROPOSAL……………………………………………………………………………………………..…..25 BIDDER’S SECURITY………………………………………………………………………………..…………………27 BIDDER’S BOND………………………………………………………………………………………………...………28 CONTRACTOR’S CLASSIFICATION……………………………………………………………………...………….29 BIDDER’S STATEMENT OF TECHNICAL ABILITY AND EXPERIENCE…………………………….…………..30 DESIGNATION OF SUBCONTRACTORS……………………………………………………………………….…..31 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS……………………………………..….32
REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR OTHERWISE PREVENTED FROM
BIDDING BECAUSE OF VIOLATION OF THE LAW OR SAFETY
REGULATION……………………………………………..……………………………………………..………………33 QUESTIONAIRE TO GENERAL CONTRACTORS…………………………………..……………………….……..34 NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID……….………35 NOTARY ACKNOWLEDGEMENT………………………….…………………………………………………………36 APPENDIX A – Priority B Catch Basin Locations………………………………….…………………….……..……37 APPENDIX B – REM Triton Curb Inlet Spec Sheets………………………………………………………...………38 APPENDIX C – REM Triton Curb Inlet Manufacturer’s Installation Instructions……………………………….…39 APPENDIX D – Aerial Map of Catch Basin Locations…………………………………………………….…………40
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
3 CITY OF SAN DIMAS
NOTICE INVITING SEALED BIDS
CONSTRUCTION CONTRACT NO. 2024-03
BIDS MUST BE RECEIVED ON OR BEFORE: Thursday, May 2nd, 2024 at 3:00 p.m.
BIDS WILL BE OPENED ON: Thursday, May 2nd, 2024 at 3:00 p.m.
PLACE OF BID RECEIPT: Office of the City Clerk, City Hall, 245 East Bonita Avenue, San Dimas, California 91773
PROJECT IDENTIFICATION NAME: CONSTRUCTION CONTRACT NO. 2024-03:
Catch basin Curb Inlet Filter Device installation project.
NOTICE IS HEREBY GIVEN that the City of San Dimas, County of Los Angeles, California, will receive up to, but not later than, the time set forth above sealed contract bids for the award of a contract for the above project. All bids shall be made on the form furnished by the City and shall be opened and publicly read aloud at the above-stated time in the Office of the City Clerk of the City of San Dimas, City Hall.
DESCRIPTION OF WORK: This is a City-wide construction contract; this project consists of measuring catch basins, furnishing, fabricating, constructing and installing 40 Curb Inlet Filter devices at Priority B catch basins in the City.
OBTAINING CONTRACT DOCUMENTS: Electronic copies of Contract Documents may be requested from the Public Works Department via email at [email protected] or by calling (909) 394-6240.
Each bid shall be accompanied by bid security referred to in the contract documents and by a list of proposed subcontractors.
Evidence of insurance, a performance bond, and a labor and materials bond as specified in the contract documents will be required prior to execution of the contract.
Pursuant to the Labor Code of the State of California, the Director of Industrial Relations has determined the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes applicable to the work to be done. This rate and scale are on file with the Department of Public Works, and copies will be made available to any interested party on request. The contractor to whom the contract is awarded, and the subcontractors under him, must pay not less than these rates for this area to all workers employed in the execution of the contract.
At the time of the award of the contract, the successful bidder shall possess a Class “A” contractor's license or a Class “C61/D64 – Storm Drain Filters” or Class C-8, C-12, C-34, or C-42 License to cover all of the work to be performed by him. Only a contractor registered with the Department of Industrial Relations (“DIR”) to bid on public works contracts in California shall be permitted to submit a bid. Furthermore, only subcontractors registered with the DIR to bid on public works contracts in California shall be permitted to perform work or labor or render service under subcontract to the subject contractor, or be listed on the bid.
Further, the project is subject to compliance monitoring and enforcement by the DIR.
In accordance with Public Contract Code section 22300, the bidder who is awarded the contract may substitute securities for retention moneys withheld by a public agency to ensure performance under this contract. The procedure and requirements for substituting said securities is set forth in Public Contract Code section 22300 which is incorporated by this reference as set forth herein.
The City reserves the right to reject any or all bids and to waive any irregularities or informalities in any bid or in the bidding and to make awards in the interest of the City. No bidder may withdraw his bid for a period of ninety (90) calendar days after the opening of bids.
For information, CITY OF SAN DIMAS
please call Public Works /Engineering
at (909) 394-6240 /s/ Debra Black
City Clerk of the City of San Dimas
PUBLISHED: Inland Valley Daily Bulletin
April 12 and April 19, 2024
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
4 SPECIAL PROVISIONS
GENERAL
The Contractor shall furnish all tools, equipment apparatus, facilities, labor, services and material and perform all work necessary to maintain in a good and workmanlike manner, to the satisfaction of the Director of Public Works or authorized representatives, for installation of REM Triton Curb Inlet Filter Series Devices (CIF) or approved equal system in the City.
INTRODUCTION & PROJECT DESCRIPTION
The work to be performed hereunder is located in the City of San Dimas at Priority B storm drain catch basins throughout the City. Contractor is to measure each catch basin listed in Appendix A, order/furnish appropriately-sized REM Triton Curb Inlet Filter System and all necessary hardware for installation, and complete successful installation per the manufacturer’s instruction. The Contractor will clean the catch basins only as necessary to facilitate installation of the Curb Inlet Filters.
This contract is for installation of CIF devices at 40 Priority B basins. The waste discharge requirements for Municipal Separate Storm Water System (MS4) permits mandate the City to comply with the Trash Total Maximum Daily Load (TMDL) by retrofitting certain existing City catch basins within the City limits to capture trash prior to entering the storm drain. CIF devices will be utilized to satisfy the California State Water Resources Control Board requirement for certified full capture devices. Any proposed substitution must be certified by the California State Water Resources Control Board for a full capture device as well as approved by the City. See Appendix B for REM Triton CIF device specifications. This project is subject to prevailing wage rates.
The City reserves the right to reject any or all proposals, to waive any informally or irregularity in any proposal received, and to be sole judge of the merits of the proposals received.
SP-1 STANDARD SPECIFICATIONS AND GENERAL PROVISIONS
The Standard Specifications and General Provisions for the construction materials and construction methods as set forth in the “Standard Specifications for Public Works Construction,” 2021 Edition and the “State of California Department of Transportation Standard Specifications,” May 2010 Edition, shall be the Standard Specifications and General Provisions for all the Work to be done and the provisions of the Contract for the Work. In case of conflict between the Standard Specifications, the General Provisions, and these Special Provisions, the Special Provisions shall take precedence over and prevail over such conflicting portions.
SP-2 Definitions
The terms, whenever appearing in these Specifications, shall be interpreted to mean as follows:
“Board” The City Council of the City of San Dimas
“City” The City of San Dimas, California
“City Attorney” The City Attorney of the City of San Dimas “City Engineer” Authorized personnel of the City of San Dimas “City Council” The City Council of the City of San Dimas “Contract” The Contract and Contract Documents
“Contractor” The Contractor bidding on the Work
“Contract Documents” The plans, specifications, special conditions, and any other related
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
5 documents or addenda for the Work
“Work” The Work or Improvement
SP-3 TIME LIMIT
The Contractor undertaking this project must return the executed Contract Documents within ten (10) calendar days of the City Council award date, and to commence work within five (5) calendar days from Notice to Proceed. The Contractor will have thirty (30) working days to install the CIF devices. The City will allow a period not to exceed 60 calendar days for manufacturing of the CIF devices upon issuance of the Notice to proceed.
The working hours are Monday thru Friday 7:00 am to 5:00 pm with the exception of City Holidays.
The City Council will not authorize any of the Work to be done under these specifications before the Contract has been signed, and any of the Work that is done by the Contractor in advance of such time shall be considered as being done at its own risk, and on its own responsibility, and as a consequence, will be subject to rejection having been done without the presence of the City Engineer or Inspector appointed by the City Engineer.
SP-4 CONTRACTOR’S RESPONSIBILITY
A. Superintendence
Whenever the Contractor is not present on any part of the Work where direction is needed, orders given by the City Engineer shall be received and obeyed by the superintendent or foreman or authorized representative who may be in charge of the Work. Any order given by the City Engineer, not otherwise required to be in writing by the specifications will, on request of the Contractor, be given or confirmed in writing. An authorized representative of the Contractor shall be at the work site during working hours.
B. Character of Workmen
All superintendents and foreman shall be English-speaking. Any superintendent, foreman, laborer, or other person employed on the Work by the Contractor who fails or refuses to perform the Work in the manner specified herein shall be discharged immediately, and such person shall not again be employed on the Work.
Upon written notification, the Contractor or any subcontractor shall discharge any person who is in the opinion of the City Engineer incompetent, disorderly, unfaithful, or otherwise unsatisfactory. Such discharge shall not be the basis of any claim for compensation or damage against the City or any of its officers.
SP-5 CITY ENGINEER AND CITY ENGINEER’S RESPONSIBILITY
Whenever in these specifications, or in other contract documents, where these specifications govern, the term, “City Engineer”, shall mean authorized personnel of the City of San Dimas.
The City Engineer shall have the general supervision and direction of the Work. He has authority to stop the Work whenever such stoppage may be necessary to insure the proper execution of the Contract. He shall have authority to reject any work or materials which do not conform to the Contract Documents, to direct the application of work forces to such portions of the Work as in his judgment is required, to order the work force increased or diminished, to direct the sequence of the Work, and to decide questions which arise in the execution of the Work.
The City Engineer shall provide inspection for all the Work to be performed under the Contract. All materials and the Work shall be performed only in the presence of the City Engineer or his authorized inspector, and
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
6 any Work done in the absence of the City Engineer or his authorized inspector shall be subject to rejection.
The Contractor shall notify the Public Works Manager forty-eight (48) hours in advance of any Work to be done, in order that inspection services may be provided.
SP-6 INSURANCE REQUIREMENTS
Before execution of the Contract, during the entire period of the Contract, and for periods after the end of the Contract, the Contractor shall have in place all of the insurance coverages required in this section. The Contractor’s insurance shall comply with all items specified by the Contract. Any subcontractors shall be subject to all of the requirements of this section, and the Contractor shall be responsible to obtain evidence of insurance from each subcontractor.
A. Insurer Requirements
All insurance policies used to satisfy these requirements shall be issued by insurers authorized to do business in the State of California. Insurers shall have a current A.M. Best’s rating of not less than A: VII unless otherwise approved by the City.
B. Coverage’s, Limits and Policy Requirements
The Contractor shall maintain the types of coverage’s and limits as stated:
1. Commercial General Liability Insurance Commercial General Liability Insurance occurrence form, including all coverages provided by and to the extent afforded by Insurance Services Office Form CG 0001 ed. 11/88 or 11/85, with no special limitations affecting the City. The limit for all coverages under this policy shall be no less than $2,000,000 per occurrence. The City, its employees, officials and agents shall be added as an additional insured by endorsements to the policy. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, nonrenewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, selfinsurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.
2. Commercial Automobile Liability Insurance Commercial Automobile Liability Insurance including all coverages provided by and to the extent afforded by Insurance Services Office Form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting the City. The limit for bodily injury and property damage liability shall be no less than $2,000,000 per accident. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, non-renewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, selfinsurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.
3. Workers’ Compensation Insurance Workers’ Compensation Insurance shall meet all statutory benefit requirements of the Labor Code of the State of California. Employers Liability Insurance with a minimum limit of $1,000,000 per claim. The policy shall contain or be endorsed to include a waiver of subrogation in favor of the City.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
7 C. Additional Requirements
The procuring of such required policies of insurance shall not be construed to limit the Contractor’s liability hereunder or to fulfill the indemnification provisions and requirements of the Contract. There shall be no recourse against the City for payment of insurance premiums or other related costs. The City shall notify the Contractor in writing of changes in the insurance requirements. If the Contractor does not deposit, within sixty (60) days of receipt of such notice, copies of acceptable insurance policies incorporating the changes with the City, the Contractor shall be deemed in default under the Contract.
Any deductibles or self-insured retentions must be declared to and approved by the City. Any deductible exceeding an amount acceptable to the City shall be subject to the following changes:
1. The insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City and its officials, employees and agents (with additional premium, if any to be paid by the Contractor); or
2. The Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.
D. Verification of Compliance
The Contractor shall furnish the City with original endorsements effecting coverage required by this clause.
The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this section, the Contractor shall deliver to the City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium, or accompanied by other proof of payment satisfactory to the City.
SP-7 PROGRESS PAYMENTS
Progress payments will be made in accordance with Section 7-3 of the Standard Specifications. The City shall retain five (5) percent of each progress payment to the Contractor in order to ensure performance under the Contract. Upon written claim by the Contractor submitted to the City Engineer on or before the twenty-fifth (25) day of each month during which the Work is under construction, the City Engineer will make an approximate measurement of the Work performed to that date and recommend to the City a progress payment to be paid for the Work completed. All requests for Payment shall be submitted on a City provided template.
Payment will be made to the Contractor on or about the fifteenth (15) day of the month following completion of each estimate period. No payment shall be made or required to be made when, in the judgment of the City Engineer, the Work is not proceeding in accordance with the Contract.
A. SUBSTITUTION OF SECURITIES FOR MONIES WITHHELD TO ASSURE PERFORMANCE AND PAY
EARNED RETENTIONS DIRECTLY TO AN ESCROW AGENT
In accordance with California Public Contract Code, Section 22300, the Contractor may request permission to substitute securities in lieu of having retention withheld by the City from progress payments when such payments become due or, in the alternative, the Contractor may request that the City make payments of earned retentions directly to an agreed upon designated escrow agent at the Contractor’s expense. The following shall control if either option is requested by the Contractor:
1. Substitution of Securities for Performance Retention At some reasonable time before any progress payments would otherwise be due and payable to the Contractor in the performance of the Work under the Contract, the Contractor may submit a request in writing to the City requesting permission
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
8 to substitute retentions with securities equivalent to the estimated amount of retention (“Estimated Retention”) to be withheld by the City. The Contractor shall deposit such securities with the City or may, in the alternative, deposit such securities in escrow with a state or federally chartered bank in California, as the escrow agent, and at the Contractor’s expense. Such securities will be equivalent or greater than the Estimated Retention. If on or after the date the securities are to be deposited:
(a) the Contract is modified, by written modification, change order or otherwise, resulting in the Contractor being entitled to receive an amount more than the estimated Contract amount; and/or (b) the City, by a reservation of rights and at its sole discretion and upon advise of the City Attorney, determine that the amount of the securities on deposit, are not equal to or greater than the Estimated Retention, the Contractor shall within a reasonable time, upon the request of the City, deposit additional securities, so that the amount of securities on deposit with the City or escrow agent is equivalent or greater in value than the amount of Estimated Retention. Upon satisfactory completion of the Contract, which shall mean, among other things, that the City is not otherwise entitled to retain proceeds from progress payments as elsewhere provided in the Contract or under applicable law, the securities shall be returned to the Contractor.
2. Deposit of Retention Proceeds with an Escrow Agent As an alternative to the substitution of securities, as provided in (A)(1) above, or the City otherwise retaining and holding retention proceeds from progress payments, the Contractor may request the City to make payments of retentions earned directly to an escrow agent with the same qualifications as required in paragraph (A)(1) above and at the expense of the Contractor. At its sole expense, the Contractor may direct the investment of such retention payments into only such securities as mentioned in paragraph (A)(3) below and shall be entitled to interest earned on such investments on the same terms provided for securities deposited by the Contractor. Upon satisfactory completion of the Contract, which shall mean when the City would not otherwise be entitled to withhold retention proceeds from progress payments had the Contractor not elected to have such proceeds deposited into escrow, the Contractor shall be allowed to receive from the escrow agent all securities, interest, and payments deposited into escrow pursuant to the terms of this section. The Contractor shall pay to each subcontractor, not later than twenty (20) days of receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each subcontractor, on the amount withheld to insure performance of the Contractor.
3. Securities eligible for investment Securities eligible for investment shall include those listed in California Government Code Section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed upon between the Contractor and the City. The Contractor shall be the beneficial owner of any securities substituted for any monies withheld and shall receive any interest thereon.
4. Escrow Agreement for security deposits in lieu of retention The Escrow Agreement that shall be used for the deposit of securities in lieu of retention shall substantially conform to the form prescribed in California Public Contract Code Section 22300(e).
5. Inconsistencies with prevailing statutory requirements If there is any inconsistency between or differences in Public Contract Code Section 22300 and the terms of this provision, or any future amendments thereto, Section 22300 shall control.
B. RELEASE OF RETENTION PROCEEDS:
Retention proceeds withheld by the City, or by the Contractor from any subcontractor shall be governed by California Public Contract Code, Section 7107. Within sixty (60) days after the date of completion of the Work covered by the Contract, the retention withheld from the Contractor shall be released, unless the City decides to continue to withhold such proceeds, as provided for within the Contract. In the event of a dispute between
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
9 the Contractor and the City involving the Work, the City may withhold an amount from the retention payment that shall not exceed 150 percent (150%) of the estimated value of the disputed amount from final payment to the Contractor. The date of completion of the Work shall mean any of the following:
1. The occupation, beneficial use, and enjoyment of the Work by the City, excluding any operation only for testing, startup, or commissioning, by the City, or its agent, accompanied by cessation of labor on the Work;
2. The acceptance by the City, or its agent, of the Work;
3. After the commencement of the Work, a cessation of labor on the Work for a continuous period of one-hundred (100) days or more, due to factors beyond the control of the Contractor; or
4. After the commencement of the Work, a cessation of labor on the Work for a continuous period of thirty (30) days or more, if the City files and records a "Notice of Cessation" or "Notice of Completion" with the Los Angeles County Recorder’s Office.
The Contractor may withhold from a subcontractor its portion of the retention proceeds if a bona fide dispute exists between the Contractor and the subcontractor. Otherwise, payment must be made within ten (10) days from the time that any retention proceeds are received by the Contractor. The amount withheld from the retention payment shall not exceed 150 percent (150%) of the estimated value of the disputed amount. In the event retention payments are not made within the required time periods, the City or the Contractor withholding the unpaid amounts shall be subject to a charge of two percent (2%) per month on any improperly withheld amounts in lieu of interest otherwise due. In any action for the collection of funds improperly withheld, the prevailing party shall be entitled to attorney’s fees and costs.
SP-8 LIQUIDATED DAMAGES
Liquidated damages will be assessed in accordance with Section 6-9 of the Standard Specifications ($250 per day). Progress payments made by the City after the scheduled completion date does not constitute a waiver of liquidated damages. Failure of the Contractor to complete CIF Device installation by the required date will result in damages due to the City. For each consecutive calendar day the Contractor shall pay to the City a fine of $50.00.
SP-9 DISPUTE RESOLUTION
Section 20104 et seq. of the California Public Contract Code prescribes a process for utilizing informal conferences, nonbinding judicially supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. In the case of a dispute between the Contractor and the City in regards to this Contract, the requirements of Section 20104 et seq. of the California Public Contract Code shall apply.
SP-10 PROTECTION OF WORK AND MATERIALS
In addition to the requirements of Section 4-2 of the Standard Specifications, the Contractor shall be responsible for the protection of the Work until it has been inspected and accepted by the City Engineer. Any Work damaged or destroyed prior to acceptance of the Work shall be replaced at the Contractor’s expense and to the satisfaction of the City Engineer. This requirement pertains to all sections of the Contract.
The Contractor’s attention is directed to Section 7105 of the Public Contract Code of the State of California prohibiting assignment of responsibility to the Contractor for repairing work damaged by an act of God, in excess of 5% of the contracted amount, provided that the Work damaged is built in accordance with accepted and applicable building standards, and the plans and specifications of the City.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
10 SP-11 SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed by the Contractor. The noise level from the Contractor’s operation, between the hours of 8:00 p.m. to 6:00 a.m., shall not exceed 86 dBA at a distance of 50 feet. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level. Said noise level requirement shall apply to all equipment for the Work or related to the Work, including but not limited to trucks, transit mixers or transient equipment that may or may not be owned by the Contractor. No internal combustion engine shall be operated on the project without a muffler. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.
SP-12 TRAFFIC CONTROL
The Contractor shall comply with all the requirements of Section 5-7, 600 and 601 of the Standard Specifications, Subsection 56-2 of the Caltrans Standard Specifications, and the current requirements set forth in the “Manual of Traffic Controls for Construction and Maintenance Work Zones” published by the Department of Transportation, State of California, and to provide all barricades, pedestals and other means necessary to provide the safety of the public and the control of traffic. Flasher units on barricades shall have a twelve (12) volt system. In addition, the Contractor must be prepared to provide additional traffic control measures when necessary for any condition that may arise during the construction period. Failure to provide adequate safety devices, as directed by the City Engineer, will cause the City to install safety devices as needed at the cost of $50 per location per day, and said cost will be assessed to the Contractor.
A. PROTECTION OF WORK AND PUBLIC
The Contractor shall take all necessary measures to protect the Work and prevent accidents during any and all phases of the Work. The Contractor shall repair all damaged to the Work as a result of vandalism (i.e. vehicle tracks, footprints, writing, spilt asphalt etc.) If deemed necessary by the City, the Contractor shall repair the damaged area in accordance with these special provisions.
Should the Contractor appear to be neglectful or negligent in furnishing warning and protective devices, the City Engineer may direct attention to the existence of a hazard and the necessary warning and protective measures shall be furnished and installed immediately by the Contractor at their expense. Should the City point out the inadequacy of warning and protective measures, such action on the part of the City Engineer shall not relieve the Contractor from responsibility for public safety or abrogate their obligation to furnish and pay for these devices. If the Contractor fails to provide such devices, the City Engineer will place the devices or cause the devices to be placed. The cost of placing such devices shall be the sole responsibility of the Contractor and shall be paid for at the rate of $45/hour for labor and vehicle use, $15/day per barricade and any other costs incurred by the City relative to traffic control. The costs shall be deducted from the total Contract price for the Work.
B. CONSTRUCTION SIGNING
Construction signing shall consist of furnishing, installing, maintaining and removing construction signs and barricades as required by the California Manual of Uniform Traffic Control Devices (CA M.U.T.C.D.). The traffic control system shall be installed prior to starting the Work and shall not be removed until all the Work has been completed.
C. TRAFFIC MAINTENANCE
The Contractor shall be responsible for handling vehicular and pedestrian traffic in accordance with the latest revision of the California MUTCD.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
11 All trucks which the Contractor proposes to use that exceed the legal load limit, when loaded, will be required to have overweight permits from the City prior to using City streets.
The Contractor shall prepare traffic control plans as needed for arterial streets. Traffic control plans shall be submitted to the City for approval at least five (5) days prior to commencement of the Work.
The traffic control plans shall show:
1. Existing and temporary lane lines;
2. Dimensions of the Work zone and street improvements;
3. Advance warning signs on all streets under construction and all side streets that intersect with these streets; and
4. Delineators.
The traffic control plan shall indicate the sequence of lanes or portions of lanes being closed, and the travel plan for each phase of the Work.
The traffic control plans shall:
1. State that the traffic control plan conforms to the "California Manual of Uniform Traffic Control Devices (CA MUTCD);
2. Identify the emergency contact person and their phone number.
3. Provide the minimum required lane widths and clearances to obstructions.
The Contractor shall cooperate with the City Engineer in handling traffic through the Work area and the Contractor shall make arrangements to assure the Work area is clear of parked vehicles and maintain clear access to driveways.
The Contractor shall provide controlled pedestrian crossings through the Work. Crossings shall provide pedestrians a means of passing over or through the Work without endangering pedestrian safety. The Contractor shall use the required number of barricades to close those areas where the subgrade has been prepared and left overnight prior to installing the pavement surface. The use of cones will not be permitted.
The Contractor's equipment and personal vehicles of the Contractor's employees shall not be parked on the traveled way at any time. Overnight parking of construction equipment in the Work zone or on adjacent roads is not permitted. Parking of construction equipment shall be confined to the approved storage site.
Traffic control that is not per the MUTCD will result in a Stop Work Notice until proper traffic control is submitted for review and approval by the City.
D. STRIPING
Contractor shall replace damaged Raised Pavement Markers or repaint striping and/or pavement markings damaged during the course of construction. All material to comply with City and Caltrans requirements. Proper care will likely not result in damage to City striping or pavement markings.
E. RESTRICTIONS ON CLOSURE OF STREETS AND TRAFFIC LANES
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
12 The Contractor shall conduct all operations so as to provide reasonable access to the adjoining properties with a minimum of inconvenience to the public by having no greater length or quantity of the Work under construction than can be properly prosecuted. The City will not allow closure of any street during construction of this project.
The Contractor shall provide steel plates and construct temporary A.C. ramps where necessary to provide safe and drivable access to residents and businesses.
F. PAYMENT
Payment for traffic control including the furnishing all materials, labor, equipment and all incidentals necessary to complete the Work in accordance with the Standard Specifications and these special provisions shall be INCLUDED IN BID ITEM 1 IN THE BIDDER’S PROPOSAL AND NO ADDITIONAL COMPENSATION WILL BE ALLOWED.
In the event that the Director of Public Works approves a temporary road closure, the Contractor shall notify effected residences and business and the following agencies at least 48 hours in advance:
San Dimas Sheriff Station Local Fire Authority
San Dimas Hospital Bonita Unified School District
Road Closures shall be kept to a minimum, and shall only be allowed where necessary for the Work scheduled for that day. The Contractor shall post notification of the road closure using a changeable message sign fortyeight (48) hours prior to and throughout the closure. Sign verbiage must be approved by the Director of Public Works. The Contractor shall only open the length of trench that the Work can be completed on and the trench backfilled that same day.
SP-13 RESPONSIBILITY TO THE PUBLIC
Due to the nature of this project involving some inconvenience to residents, a good Public Relations Program is mandatory and evidence of satisfactory past performance in this area will be required. Payment for this item shall be included in the contractor’s Mobilization costs.
A. PUBLIC CONVENIENCE
At least ten (10) calendar days prior to commencing work, the Contractor shall submit a construction schedule to the City for approval. Based on the construction schedule, the Contractor will notify residents, and businesses of the Work and post temporary "NO PARKING" signs at no cost to the City. Signs will be posted at all intersections and along street at a maximum of 200 feet between signs. Signs may be attached to existing poles or street light standards, but when necessary the Contractor shall furnish posts. The "NO PARKING" signs shall be placed not less than twenty-four (24) hours prior to performing the Work; therefore, a request for changes in the schedule requiring additional posting shall be submitted by the Contractor for approval by the City Engineer at least forty-eight (48) hours prior to the Work.
The Contractor shall provide access to all properties during non-working hours. If it becomes necessary to deny access to properties during non-working hours, the Contractor shall submit a written request for approval to the City Engineer and, upon receipt of approval, notify all property owners/tenants seventy-two (72) hours in advance of when access to the properties will be denied.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
13 B. PROPERTY DAMAGES AND INDEMNIFICATION
a. Contractor shall indemnify, defend and hold harmless City/Government Agency and its officers, employees, and agents (collectively, the "Indemnified Parties") from and against any and all losses, damages, liabilities, costs, and expenses, including reasonable attorneys' fees, arising out of or in connection with any claim, suit, action or proceeding brought by any third party for damages to private property caused by Contractor's work. b. The Contractor shall process and resolve all claims reported or submitted by the public as follows:
1. Contractor shall provide contacts to the City and upon request to the public for submittal of all claims related to this project.
2. Contractor shall be responsive to any resident/private owner claims regarding such damages and shall provide a written response to the claimant and City within five (5) business days after receipt of the claim.
3. Contractor shall use best efforts to resolve all claims within thirty (30) business days after receipt of the claim.
4. Contractor to submit to the City a copy of the claim, a written analysis of the claim, and a statement indicating whether or not you will pay the claim. If the claim is rejected, provide the reasons for rejection in writing.
5. Contractor acknowledges and agrees that failure to be responsive to resident/private owner claims in accordance with SP 14 Section B shall result in liquidated damages of fifty dollars ($50) per day for each day beyond the first five business days that Contractor fails to provide a written response to the claimant.
SP-14 HIGHWAY CONSTRUCTION PERMIT
Pursuant to the authority contained in Section 591 of the State of California Vehicle Code, the City has determined that, within such areas as are within the limits of the Work and are open to public traffic, the Contractor shall comply with all the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Attention is directed to the statement in Section 591 of said code which does not relieve any person from the duty of exercising due care. The Contractor shall take all necessary precautions for the safe operation of his equipment and the protection of the public from injury and damage from such equipment.
In the event that the City has obtained permits, licenses, or other authorizations, applicable to the work, the Contractor shall comply with the provisions of said permits, licenses, and other authorizations. The contractor shall coordinate with each agency as required by the permit.
SP-15 BEST MANAGEMENT PRACTICES
In compliance with the Federal Clean Water Act, the Contractor will be required to implement Best Management Practices (“BMPs”) to prevent and control the entry of pollutants of non-stormwater runoff into the City’s storm drain system. The Contractor is hereby advised that the City has adopted Ordinance No. 1017 to regulate Urban Runoff Pollution. The Contractor is further advised that the City has established BMPs to be employed at construction sites, and also has available for the Contractor copies of the, “Stormwater Best Management Practice Handbook,” published by the California Stormwater Quality Association (CASQA), an introductory guide to stormwater quality control on construction sites, which contains several principles and
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
14 techniques that can be used to help prevent stormwater pollution.
SP-16 MANHOLE REQUIREMENTS DURING INSTALLATION
The Contractor shall remove the existing manhole covers as required to access the inside of the catch basins and shall reinstall and fasten the manhole cover whenever the catch basins are left unattended or before leaving the work area. Contractor’s personnel entering the catch basins manually must be confined space certified.
Screws or bolts that are missing, cannot be reused or were damaged by the Contractor shall be replaced with new ones meeting the requirements specified in the applicable standard plans in the Standard Plans for Public Works Construction (SPPWC) book and per the City’s approval. The replacement of screws or bolts should be noted for the specific catch basin location. Screws and bolts must be available to the Contractor’s crew at all times. The Contractor shall notify the City Engineer of any missing manhole covers as soon as possible and no later than 24 hours and shall provide barricades over the manhole to prevent public access. a. The manhole cover screws may be frozen. It shall be the Contractor’s responsibility to remove each frozen manhole cover screw. If, during their removal, the manhole covers or screws should become damaged, it shall be the Contractor’s responsibility to replace them in accordance with the applicable standard plans in the SPPWC book and to re-drill and tap new holes, if necessary, at no additional cost to the City.
b. If heat is used to facilitate removal of frozen manhole cover screws, the Contractor shall check the screws the following workday to verify that they have not refrozen at no additional cost to the City.
INSTRUCTIONS TO BIDDERS
IB-1SECURING DOCUMENTS
The Contract Documents are available for examination without charge in the Public Works Department, and copies may be obtained from the Public Works Department in the manner specified in the "Notice Inviting Bids."
IB-2EXAMINATION OF PLANS, SPECIFICATIONS & SITE OF WORK The bidder is required to carefully examine the plans, specifications, and the Work site. It will be assumed that the bidder has investigated and is satisfied as to:
A. The conditions to be encountered, including all installations and utilities, whether underground, surface, or overhead;
B. The character, quality, and quantities of work to be performed and materials to be furnished; and C. The requirements of the plans, the specifications, the special provisions, and the Contract.
It is mutually agreed that submission of a proposal shall be considered prima facie evidence that the bidder has made such examination.
The work locations may vary greatly, but it is not to be inferred that all of the conditions as shown are actually existent, nor shall the City or any of its officers be liable for any loss sustained by the contractor as a result of any variance between conditions identified by a site examination and the actual conditions revealed during examination or progress of the Work.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
15 All questions or comments regarding this contract shall be submitted via mail, email, or fax and shall be received prior to 3:00 PM, Wednesday, April 24, 2024.
IB-3 INTERPRETATION OF DRAWINGS AND DOCUMENTS
If any bidder finds discrepancies in, or omissions from the plans, specifications, the special provisions or other proposed Contract Documents, or if the bidder should be in doubt as to the true meaning of any part of the Work, they shall at once make a written request to the City Engineer for correction, clarification, or interpretation of the point(s) in question. The person submitting such request shall be responsible for its prompt delivery. Requests for clarification, interpretation or correction must be received a minimum of 2 business days prior to the bid opening in order to allow time for a written response from the City.
In the event that the City Engineer receives such a request, and it should be found that certain essential information is not clearly and fully set forth, or if the City Engineer discovers errors, omissions, or points requiring clarification in the plans, specifications, special provisions, or other related Contract Documents, a written addendum will be mailed to each person to whom a set of Contract Documents has been delivered. The City Council will not be responsible for any instructions, explanations, or interpretations of the Contract Documents presented to bidder in any manner other than by written addendum.
IB-4 ADDENDA OR BULLETINS
The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be and are made a part of the Contract Documents, and shall be returned with them. Before submitting their bid, each bidder shall be responsible to discover whether or not any addenda have been issued, and the bidder’s failure to include any such addenda issued shall render their bid informal, and result in its rejection.
IB-5 BID PROPOSALS
The Contractor shall submit a bid proposal for the Work in accordance with the Bidder’s Proposal included in these specifications. For each subcategory of Work as set forth in the Bidder’s Proposal, all bidders are to provide a subtotal for such work by multiplying the given estimated quantities of Work, as indicated in the Bidder’s Proposal, by the unit prices as submitted by the bidders. In the case of a math error whereby the subtotal for any such work does not equal the quantity of work times the provided unit price/rate, the unit price shall prevail and bids will be computed based upon the unit price and compared on the basis of the corrected subtotals. The award will be made to the lowest responsible bidder based on the "Total Base Bid Items", as may be corrected and adjusted by the City as set forth herein.
IB-6 LICENSING OF CONTRACTORS
Before submitting any proposal, ALL persons, firms, partnerships or corporations shall be licensed in accordance with the provisions of Chapter 9 of Division 111, Business and Professions Code of the State of California, and any applicable ordinances of the City. For this project, the Contractor will be required to possess a Class “A” contractor's license or a Class “C-61/D64 – Storm Drain Filters” or Class C-8, C-12, C-34, or C-42 License
It is a misdemeanor for any unlicensed person to submit a bid in response to this invitation in the capacity of a Contractor (See Section 7028.15 of the Business and Professions Code of the State of California).
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
16 IB-7 PERMITS AND LICENSES
The Contractor and each of its subcontractors will be required to obtain a City of San Dimas business license to operate in the City.
IB-8 TAXES
No mention shall be made of sales tax or use tax, as all bid prices submitted will be considered as including such tax.
IB-9 PROPOSALS
Before a bid will be considered, the bid must be made in accordance with the following instructions:
1. Bids shall be made upon the forms attached herein; all bid items shall be properly filled out and the signatures of all persons signing shall be in longhand. If there is a conflict in the Bid Item Unit pricing and Bid Item total, the Bid Item Unit Pricing shall govern. Should it be necessary to remove any of the bid document pages for typing the proposal, etc., they shall be reassembled and attached either by ring binder or by stapling together, and submitted.
2. All prices and notations must be in ink or typewritten. No erasures will be permitted. Mistakes may be crossed out, and corrections typed or written with ink adjacent thereto, and must be initialed in ink by the person or persons signing the bid.
3. Any proposal which, in the opinion of the City Council, is so unbalanced between the various Contract items so as to be detrimental to the best interest of the City will be rejected.
4. Bids shall not contain any recapitulation of the Work to be done. No oral, telegraphic, or telephonic proposals of modifications will be considered.
5. Each bidder shall list his proposed subcontractors on the form accompanying the proposal in accordance with the provisions of the specifications.
6. Each bidder shall furnish a statement of his technical ability, experience, and references properly and fully filled out on the form provided.
7. The City Council may require any bidder to furnish a statement of his financial responsibility.
8. Each bidder must accompany their bid with either a Cashier's Check, upon some responsible bank, or a check upon such bank properly certified, or by a corporate Surety Bond meeting the requirements of Section 2-4 of the Standard Specifications, payable to the City of San Dimas for a sum of not less than ten (10) percent of the aggregate sum of the bid, which check or bond and the monies represented thereby shall be held by the city as a guarantee that the bidder, if awarded the Contract, will, in good faith, enter into such Contract and furnish the required bonds. The bidder agrees that, in case of his refusal or failure to execute the Contract and give the bonds within time limit set herein, after written notice that the Contract has been awarded to the bidder for the Work, such check or bonds and the money represented thereby, shall remain the property of the City. The surety will pay to the City the damages which the City may suffer by reason of the bidder’s failure, not exceeding the sum of ten (10) percent of the amount of the bid. A bid received and not accompanied by such Cashier's or Certified check, or approved bond shall be rejected.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
17 9. Bids shall be delivered to the City Clerk, in the City Hall, on or before the day and hour set for the opening of bids, in the "Notice Inviting Bids," which bids shall be enclosed in a sealed envelope, and bearing the title of the Work and the name of the bidder.
10. Bid protests shall comply with City Municipal Code Section 3.30.080.
IB-10 DISQUALIFICATION OF BIDDERS
No person, firm or corporation shall be allowed to make, file, or be interested in more than one bid for the same work unless alternate bids are called for. A person, firm, or corporation who has submitted a subproposal to a bidder, or who has quoted prices on materials to a bidder, is not hereby disqualified from submitting a bid in his own behalf.
IB-11 WITHDRAWAL OF BID
Any bidder may withdraw their bid in person or by written request at any time prior to the scheduled closing time for receipt of bids.
IB-12 OPENING OF BID PROPOSALS
The City Clerk will in open session publicly open, examine, and declare the bids at the time set forth in the "Notice Inviting Bids." Bidder or their authorized representatives are invited to be present.
IB-13 AWARD OF CONTRACT OR REJECTION OF BIDS
The Contract for the Work will be awarded to the lowest responsible bidder complying with these instructions and with the "Notice Inviting Bids."
The City Council, however, reserves the right to reject any and all bids, and to waive any informality in the bids received. The City Council also reserves the right to withhold award for a period not to exceed ninety (90) days from the date the bids are received by the City Clerk of the City as specified in the "Notice Inviting Bids."
IB-13.1 BID PROTESTS
To be considered, a bid protest must be filed in writing within 3 business days of the bid opening. Only a contractor who has submitted a bid on the project may file a bid protest. The following items must be included in the bid protest:
1. The bid protest must be submitted in writing and signed by a legally authorized representative of the protesting company.
2. The bid protest must be sent or delivered to the attention of the City of San Dimas City Clerk at 245 E Bonita Ave, San Dimas, CA 91773.
3. The written bid protest must be received at the City no later than 3 business days after the bid opening.
4. The envelope containing the bid protest must reference “BID PROTEST” and the project name on the envelope.
5. A substantive description of the basis for the protest must be detailed in the written protest letter.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
18 The City will review the Bid Protest and determine what further action is required.
IB-14 WORKMEN AND WAGES
Attention is specifically directed to all provisions of the Labor Code of the State of California with regard to workmen and wages. Wages shall be not less than the prevailing wage rates as determined by the City pursuant to the Labor Code.
The Contractor's attention is directed to the provisions California Labor Code Section 1775 whereby a Contractor shall, as a penalty to the City, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the City Engineer for the Work or craft in which the laborer, workman or mechanic is employed for any public work done under the Contract by them or by any subcontractor under them.
The amount of this penalty shall be determined by the Labor Commissioner and shall be based on consideration of the Contractor's mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages, or the previous record of the Contractor in meeting his or her prevailing wage obligations, or a Contractor's willful failure to pay the correct rates of prevailing wages.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No contractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 with limited exceptions for bid purposes only under Labor Code section 1771.1(a). Additionally, no contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
IB-15 EMPLOYMENT OF APPRENTICES
The Contractor's attention is directed to the provisions in Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code of the State of California concerning the employment of apprentices by the Contractor or any subcontractor under them.
Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval.
The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five, except:
1. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate; or
2. When the number of apprentices in training in the area exceeds a ratio of one to five; or
3. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training or an annual basis statewide or locally; or
4. When the Contractor provides evidence that they employ registered apprentices on all of their contracts of an annual average of not less than one apprentice to eight journeymen.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
19 The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if they employ registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions.
The Contractor, of any subcontractor under them, shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
IB-16 NON-DISCRIMINATION IN EMPLOYMENT
In accordance with California Labor Code Section 1735, the Contractor shall not discriminate in the employment of persons engaged to perform the Work covered by the Contract because of race, religious creed, color, nation of origin, ancestry, physical disability, mental disability, medical condition, marital status or sex of such person, except as provided for in Section 12940 of the Government Code of the State of California. If the Contractor is found to be in violation of Section 1735 while in performance of the Work, the Contractor shall be subject to all penalties imposed in Part VII, Chapter 1 of the California Labor Code and deemed to be in material breach of the Contract.
IB-17 EXECUTION OF CONTRACT DOCUMENTS
The Contract, in the form contained in the Contract Documents, shall be signed by the successful bidder and returned, together with a Performance Bond and a Material Bond as set forth below, within ten (10) days after the written notice that said Contract has been awarded to him for the Work. No proposal shall be considered binding upon the City until the execution of the Contract, and the filing of the required bonds.
The Performance Bond shall be equal to one hundred percent of the Contract price and is to guarantee faithful performance of all work, within the time prescribed, in a manner satisfactory to the City, and that all materials and workmanship will be free from original or developed defects. The Performance Bond will remain in effect until the end of all warranty periods set forth in the Contract.
The Material and Labor bond shall be equal to one hundred percent of the Contract price and is to satisfy claims for materials, suppliers, and mechanics and laborers employed by the Contractor for this project.
The Material and Labor Bond shall be maintained in full force and effect until the Work is accepted by the City and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.
Failure to execute the Contract and to file bonds as provided herein within ten (10) days after notification of award by the City shall be just cause for the annulment of the award and the forfeiture of the proposal guaranty.
IB-18 RETURN OF BIDDER'S GUARANTEES
Proposal guarantees will be held until the Contract has been finally executed, after which they will be returned to the respective bidders whose proposals they accompany. The notice to bidders, proposals, bonds, instructions to bidders, general provisions, and detailed specifications shall be deemed incorporated in the Contract by reference.
Upon refusal or failure of the successful bidder to execute the Contract, the City may award the Contract to the next lowest responsible bidder. If the City awards the Contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the difference between the low bid and the next lowest bid, and the surplus, if any, shall be returned to the lowest bidder if cash or check is used, or to the surety on the bidder's bond if a bond is used.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
20 IB-19 EXTRA WORK AND TIME AND MATERIAL
All Extra Work claims shall be submitted in the format provided in Appendix B. Any item considered to be extra work must be reported to the City immediately. Work will not be considered as an Extra Work item unless the city is immediately notified (within 10 minutes of encountering the extra work condition) and the report form in appendix B is completed and filed within 24 hours of encountering the extra work.
Submittal of false claims is punishable by State law and in addition, the contractor shall reimburse the City for all employee costs and other fees spent on researching and reconciling the false claim.
All equipment used for extra work items will be paid at the current Caltrans Equipment rates.
Labor surcharge will be paid at Caltrans rates. Submittal of this bid proposal is agreement to these conditions.
A. WORK BY CONTRACTOR
The following percentages shall be added to the Contractor’s costs and shall constitute the markup for all overhead and profits:
1. Labor 15%
2. Materials 15%
3. Equipment Rental 15%
4. Other Items and Expenditures 15%
B. WORK BY SUBCONTRACTOR
When all or any part of the extra work is performed by a Subcontractor, the markup established in 3-
3.2.3(a) shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on the Work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
21 Construction Contract No. 2024-03
CATCH BASIN CURB INLET FILTER (CIF)
DEVICE INSTALLATION PROJECT
DESCRIPTION OF BID ITEMS
GENERAL REQUIREMENTS:
BID ITEM 1: Mobilization, Demobilization, Traffic Control, NPDES compliance, Clearing and Grubbing
The following items of work shall be included in the lump sum bid for this item and no additional compensation will be allowed:
a. Mobilization and Demobilization
b. Traffic Control
c. NPDES and erosion control requirements
d. Changeable Message Signs for the project
e. Notifications to businesses and residents
f. NPDES and erosion control requirements
g. Clearing and Grubbing
The work included in this item shall consist of all the work described in Section 7-3.4, “Mobilization” and section 300-1, “Clearing and Grubbing”, of the Standard Specifications for Public Works Construction, hereafter referred to as Standard Specifications.
The work included in this item shall also include all the work to satisfy NPDES and erosion control requirements. No additional amounts shall be paid for erosion control, erosion damage cleanup, removal of debris from the project site, NPDES requirements (including the plan), or removal of soil deposited on public streets by construction traffic. A NPDES plan detailing storm water pollution prevention and implementation of Best Management Practices shall be submitted prior to commencement of construction for City approval. All NPDES compliance shall be per the construction general permit, order No. 2009-0009-DWQ. All required NPDES regulations shall be complied with, including, but not limited to:
a) Storm or construction generated water containing sediment such as construction waste, soil, slurry from concrete/asphalt concrete saw cutting operations, clean-up of concrete transit mixers or other pollutants from construction sites and parking areas shall be retained or controlled on site and shall not be permitted to enter the storm drain system. b) Temporary sediment filtering systems such as sandbags, silt fences, stabilized construction entrance, or gravel berms shall be utilized to trap sediment so that only filtered water enters the City’s storm drain system. Proper cleanup and disposal of settled sediment and the filtering system shall be the responsibility of the Contractor. c) Discharge of concrete transit mixer wash water on to approved dirt areas (sub-grade area designated for new concrete construction, for example) is acceptable. Discharge on to private property, parkway areas, or the street is not permitted.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
22 d) Plastic or other impervious covering shall be installed where appropriate to prevent erosion of an otherwise unprotected area, along with any other runoff control devices deemed appropriate by the City.
e) Excavated soil stored on the site shall be covered in a manner that minimizes the amount of sediments running into the storm drain system, street, or adjoining properties. f) No washing of construction or other industrial vehicles and equipment shall be allowed adjacent to a construction site.
g) During the rainy season (October 15 to April 15), the Contractor shall keep at the construction site sufficient materials and labor to install temporary sediment filtering systems and other water pollution prevention control measures. These control measures shall be in place and maintained by the Contractor on a daily bases on days when construction is not in progress due to rain.
h) All costs associated with water pollution shall be borne to the Contractor. Any expense incurred by the City to expeditiously respond to storm drain contamination resulting from Contractor’s failure to implement water pollution control measures will be charged to the Contractor.
i) BMPs must conform to the most recent edition of the California BMP Handbook (www.cabmphandbooks.com).
Work under this shall include the design, furnishing, installation and maintenance of all temporary traffic control devices and equipment necessary in the opinion of the Engineer and as stated below to maintain the flow of vehicular and pedestrian traffic through and around the work area. This shall also include the installation of temporary lane delineations and various temporary striping required prior to opening the roadway to vehicular traffic.
The contractor shall submit Temporary Traffic Control Plans for this project. Costs for the design, installation, maintenance and removal of temporary traffic control shall be included in this bid item.
At least 10 calendar days prior to commencing the work, the Contractor shall submit to the Engineer his proposed construction schedule. Lane closures shall be per the "CALIFORNIA MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES (CA MUTCD), LATEST Revision. This submittal by the Contractor will allow for an advanced review of the Contractor’s proposed traffic control. “Acceptance” of the Contractor’s traffic control plan does not constitute an acceptance of liability on the part of the City. The Contractor is solely responsive for ongoing safety at the job site regardless of the traffic control plan.
Included in this item are any costs associated with construction activities required to conform to the notes on the construction plans and instructions in these specifications. This includes transportation of any equipment necessary to complete the construction. The contractor is hereby advised to include all transportation and delay costs associated with meeting the timelines and schedules (as outlined in SP-3) in this bid item.
Section 600 of the SSPWC is amended by Addition of the Following:
The Contractor shall furnish all flagman and guards, and supply and install all signs, lights, barricades, delineators, and other facilities which are necessary to expedite the passage of public traffic through or around the work, or to prevent accidents or damage or injury.
Property owners whose driveways will be blocked for any length of time during construction shall be notified in writing (letter subject to approval by City) of the intended blockage at least 48 hours but not
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
23 more than 72 hours in advance. Property owners shall have access to their driveways at the end of each workday.
At least one 12’ wide travel lane shall be maintained in each direction at all times unless otherwise approved by the City. The Contractor will only be allowed to establish one-way traffic with prior approval from the City (See SP 13). In the event that the Contractor is allowed to establish one-way traffic or if his operations should otherwise result in a condition hazardous to public traffic, he shall provide and station competent flagmen whose sole duties shall consist of directing the movement of traffic through and around the work site, including but not limited to preparation of additional traffic control plans to identify detours around work site and implementing such traffic control measures without additional cost to the City.
The schedule shall allow residents on the affected streets ample “on street” parking within a reasonable walking distance from their homes. The construction sequence and schedule shall be submitted and approved by the City.
In no case shall traffic be diverted from the existing traveled way without prior approval of the Engineer.
The Contractor shall provide and maintain all signs, barricades pedestals, flashers, delineators and other necessary facilities for the protection of the motoring public within the limits of the construction area for the entire duration of the project. All signs to be used on the job during hours of darkness shall conform to the requirements of the current “Manual of Traffic Controls – Warning signs, Lights, and Devices For Use in Performance of Work Upon Highways”, issued by the State of California, Department of Transportation.
“No Parking” signs with specific time frames shall be supplied and posted by the Contractor 48 hours prior to the start of work. All existing “2-hour parking” signs, etc. shall be covered during construction with burlap sacks to the satisfaction of the City during construction.
No material or equipment shall be stored where it will interfere with the safe passage of public traffic and at the end of each day’s work, the Contractor shall remove all equipment and other obstructions from that portion of the roadway used by public traffic.
Contractor will have limited storage for wheeled equipment only. All storage of equipment and material shall be submitted by the contractor for prior City approval. Storage areas shall be swept as necessary to maintain area clean and free of debris. Sites shall be protected from damage. Failure to maintain a clean, safe storage area will result in removal of any approved storage yards.
Spillage resulting from hauling operations along or across any public traveled way shall be removed promptly.
Should the Contractor fail to provide and maintain these devices and services and the City is required to alleviate said condition, the total charges for labor, equipment and materials, including overhead and transportation, accrued by the City for such work will be deducted from the contract payments to the Contractor.
Action on the part of the Engineer in directing the Contractor’s attention to inadequacy of the required devices and services or any action of the City to alleviate the Contractor’s inadequacies shall not relieve the Contractor from responsibility for public safety or abrogate the obligation to provide and maintain these devices and services.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
24 Also included in this bid item is clearing and grubbing per section 300-1 not otherwise included in the individual bid item.
Payment for mobilization, NPDES compliance, traffic control, demobilization, and clearing and grubbing shall be on a lump sum basis. Full compensation for conforming to the requirements of this section, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work involved, and no additional compensation will be allowed therefore.
BID ITEM 2,3,4,5: REM TRITON CURB INLET FILTER (CIF) INSTALLATION The work specified in this subsection includes furnishing and installing Curb Inlet Filter Series or approved equal for the Priority B catch basins, as listed by Appendix A. All devices to be installed must comply with the Water Boards list of approved devices. Contractor shall inspect each catch basin in this Contract for unsound conditions such as but not limited to: a) exterior damage, b) bent or missing protection bars, c) damaged manholes, d) damaged face plate, e) other physical damage, f) catch basins requiring protection bars per SSPWC Standard Plan 310-4. Since these types of conditions may interfere with the installation of retrofit devices, a list of catch basins with such unsound conditions shall by submitted to the City Engineer per SSPWC Subsection 3-8.
Any subsequently disclosed damage to a catch basin not included in the list submitted by the Contractor will be assumed to be the result of the Contractor’s installation operations and shall by corrected at the Contractor’s expense.
The Contractor shall make detailed measurements of each catch basin, including the size and location of the catch basin inlet. The devices shall be manufactured to fit each individual catch basin inlet per the manufacturer’s installation recommendations. The length of the CIF device shall extend the entire length of the Catch Basin Inlet opening. Improper fabrication of devices due to errors in the Contractor’s measurements shall be corrected at the contractor’s expense. For payment purposes the measurement will be the interior width (W) of the catch basin per SPPWC drawing 300-3.
The contractor shall submit the installation procedures and proposed hardware to the City and obtain approval from the City prior to ordering materials. The City will provide 60 days for fabrication of the CIF devices after the Notice to Proceed is issued. Commencing 60 days after issuance of the Notice to Proceed, the contractor will have 30 working days to install the CIF devices. All hardware necessary for installation shall be 304 stainless steel or higher grade. The cradle brackets are to be stainless steel.
The Contractor shall notify the manager when working in the City. The Contractor shall provide the Public Works Manager with their General Foreman’s or other appropriate single point of contact (SPOC), name and cell-phone number. The General Foreman or SPOC shall be on-call during the hours of operation.
This bid items include furnishing of all materials, labor, hardware, installation of CIF devices per manufacturer’s installation instructions, cleaning of catch basins to facilitate installation, removal of items interfering with the installation that are not part of the catch basin operation (soil, debris, etc) transport and disposal of material to include debris and waste from the installation. The unit of measure is per each catch basin. Bid price includes conformance with these specifications and no additional compensation will be allowed therefore.
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
25 Construction Contract No. 2024-03
CATCH BASIN CURB INLET FILTER (CIF)
DEVICE INSTALLATION PROJECT
BIDDER’S PROPOSAL
TO THE SAN DIMAS CITY COUNCIL
The undersigned, as bidder, declares that this proposal is made without collusion with any other person, firm, or corporation; and that the only person or parties interested as principles are those named herein; that he has not accepted any bid from any subcontractor or materialman through any bid depository, the by-laws, rules, or regulations of which prohibit or prevent the Contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevents any subcontractor or materialman from bidding to any Contractor who does not use the facilities of, or accept bids from or through such bid depository; and having carefully examined the site of the proposed work and plans and specifications, therefore, as well as the “Notice Inviting Bids,” all motions by the City Council pertaining thereto, and the proposed Contract, and The Contractor from considering any bid from any subcontractor or materialman which having informed himself fully in regard to the contemplated work, proposes and agrees in the event of the acceptance hereof, to enter into a Contract with the City Council of the City of San Dimas, to perform said proposed work in accordance with the terms of said Contract, and to furnish or provide all material, equipment, labor, tools, apparatus, and other means necessary so to do in accordance with the terms and provisions of said Contract, to wit:
BASE BID
ITEM Est. QTY. DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 1 1 LS Mobilization, Demobilization, Traffic Control,
NDPES compliance, Clearing and Grubbing,
Complete in place for the unit price of:
($____________________) per LS
$________________
2 10 EA Measure, furnish, and install REM TRITON
Curb Inlet Filter devices at Priority B Catch
Basins in the City sized 3-4.5 feet.
($_______________) per each Catch Basin
$________________
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
26 ITEM Est. QTY. DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 3 13 EA Measure, furnish, and install REM TRITON
Curb Inlet Filter devices at Priority B Catch
Basins in the City sized 4.6-7.5 feet.
($_______________) per each Catch Basin
$________________
4 12 EA Measure, furnish, and install REM TRITON
Curb Inlet Filter devices at Priority B Catch
Basins in the City sized 7.6-14.5 feet.
($_______________) per each Catch Basin
$________________
5 5 EA Measure, furnish, and install REM TRITON
Curb Inlet Filter devices at Priority B Catch
Basins in the City sized 14.6-21.5 feet.
($_______________) per each Catch Basin
$________________
TOTAL BASE BID: $______________________________________________________________ TOTAL BASE BID IN WORDS:______________________________________________________ COMPANY NAME: _______________________________________________________________ COMPANY ADDRESS: ____________________________________________________________ SUBMITTED BY: _________________________________________ DATE: ______________ (Please Print)
SIGNATURE OF AUTHORIZED REPRESENTATIVE: ________________________________ PHONE NUMBER: ____________________ EMAIL: _________________________________ STATE CONTRACTOR’S LICENSE NO.: _____________________ CLASS: _____________ Department of Industrial Relations Registration Number: _______________________________ CONFINED SPACE CERTIFICATION EXPIRATION DATE: ___________________________ Include Copy of Confined Space Certification in Submittal
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
27 Construction Contract No. 2024-03
CATCH BASIN CURB INLET FILTER (CIF)
DEVICE INSTALLATION PROJECT
BIDDER'S SECURITY
Bids will be received until 3:00 p.m. on May 2nd, 2024 at the office of the City Clerk, in the City Hall, 245 East Bonita Avenue, San Dimas, California.
To the Honorable City Council
City Hall
San Dimas, CA 91773
Gentlemen:
The undersigned hereby proposes and agrees to furnish all of the material, labor, equipment, transportation and services for the construction and completion of the Work listed herein, and in strict conformity with the plans, specifications, and other Contract Documents on file at the office of the City Council in the City Hall, 245 East Bonita Avenue, San Dimas, California, at the total sums listed below.
If awarded the Contract, the undersigned hereby agrees to sign said Contract and furnish the necessary bonds within ten (10) calendar days after notice of award of the Contract, begin work within five (5) calendar days after issuance the notice to proceed. • Note SP-3 for specific Time Limits required as part of this contract. • Note IB-13 for details regarding formula used as “Basis for Award” of this contract.
The undersigned has checked carefully all of the prices quoted, and understands that the City will not be responsible for any errors or omissions on the part of the undersigned in making up his bid proposal.
Attached please find the Bidder's Bond or Certified Check, for an amount which is not less than ten (10) percent of the total amount of this bid
BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _____________________________________
(Print Name Person Authorized to Sign for the Bidder)
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
28 BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS:
That we, , as Principal,
and , as Surety, are held and firmly bound unto the City of San Dimas, State of California (hereinafter called "City"), in the penal sum of Ten Percent (10%) of the total aggregate amount of the bid of the Principal above-named, submitted by said Principal to City for the Maintenance Contract 2024-03: Catch Basin Curb Inlet Device Installation Project, for the payment of which sum is lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In no case shall the liability of the Surety hereunder exceed the sum of ($ . ).
The condition of this obligation is such that a bid to City for certain construction specifically described as follows, for which bids are to be opened on May 2, 2024, has been submitted by Principal to City:
Whereas, Principal is hereby submitting a proposal per the plans and specifications for:
Construction Contract No. CC 2024-03 Catch Basin Curb Inlet Filter Device Installation Project NOW, therefore, if the aforesaid Principal shall not withdraw said bid within the period specified therein after the opening of the same, or, if no period be specified, within ninety (90) days after said opening, and shall within the period specified thereby, or if no period be specified, within fourteen 14 days after the prescribed forms are presented to him for signature, enter into a written contract with City, in the prescribed form, in accordance with the bid as accepted, and file with City the certificates of insurance as stipulated in Section SP-6 of the Specifications and the two bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force, virtue and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of said contract or to the WORK to be performed hereunder or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition.
In the event suit is brought upon said bond by City/District and judgment is recovered, the Surety shall pay all costs incurred by City in such suit, including a reasonable attorney's fee to be fixed by the court. Death of the Principal shall not relieve Surety of its obligation hereunder.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this day of , 2024. (Seal) ________________________________(Seal)
(Seal) ________________________________(Seal)
(Seal) _______________________________(Seal)
Principal Surety
_______________________________
Address
NOTE: Signatures of those executing for Surety must be properly acknowledged
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
29 CONTRACTOR'S CLASSIFICATION
The undersigned agrees, if awarded the Contract by the City, to execute the Contract and file the required bonds within ten (10) calendar days after notice of award by the City, and to commence work within five (5) calendar days of after issuance of the notice to proceed.
This bid is submitted in response to the "Notice Inviting Bids and pursuant to all of the documents and instructions for the Work as approved by the City Council. The undersigned person or company is licensed by the State of California, pursuant to Chapter 9, Division 3, of the Business and Professions Code, under STATE CONTRACTOR'S LICENSE NO. _______ CLASS _____, EXPIRATION DATE ______________. The undersigned bidder is:
INDIVIDUAL CONTRACTOR NAME: __________________________________ ADDRESS: ______________________________
________________________________________
PHONE: (_____) __________________________
PARTNERSHIP NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
CORPORATION NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
BY: _________________________, PRESIDENT
____________________________, SECRETARY
ORGANIZED UNDER THE LAWS OF THE
STATE OF ______________________________
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
30 BIDDER'S STATEMENT OF TECHNICAL ABILITY AND EXPERIENCE The bidder is required to state what work of a similar character to that included in this proposed Contract he has successfully performed in Los Angeles County within the last five years, and provide references which will enable the City Council to judge his responsibility, experience, skill and business standing.
Said references shall include the name of the Supervisor responsible for the acceptance of the Work performed.
The undersigned submits herewith a statement of work which he has successfully performed of a character similar to that included in the proposed Contract.
1. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________
2. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________
3. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________
4. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED:
5. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
31 DESIGNATION OF SUBCONTRACTORS
In compliance with the provisions of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof, the undersigned bidder has set forth below the name and location of the place of business of each subcontractor who will perform work or labor, or render service to the general Contractor, in or about the construction of the Work or improvement to be performed under the Contract Documents to which the attached bid is responsive, and the portion of the Work which will be done by each subcontractor for each subcontract in excess of one-half of one percent of this total bid.
The bidder understands that if he fails to specify a subcontractor for any portion of the Work to be performed under the Contract, he shall be deemed to have agreed to perform such portion of the Work himself and that he shall not be permitted to subject or subcontract that portion of the Work, except in cases of public emergency or necessity, and then only after a finding reduced in writing as a public record of the City setting forth the facts constituting the emergency or necessity.
1. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) ____________________ STATE LICENSE NO.: _____________ DIR NO._______________
2. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________
3. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________
(Use attached sheet for additional subcontractors)
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
32 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS The Contractor shall furnish, in duplicate, to the City Engineer prior to the acceptance of the Work, a certificate in form substantially as follows:
"I/We hereby certify that all work has been performed and materials supplied in accordance with the plans, specifications, special conditions and other related Contract Documents for the above-work, and that:
a. No alien was employed on the Work in violation of the provisions of Article 4, Chapter 1, Part 7, Division 2 of the Labor Code.
b. Not less that the prevailing rates of wager as ascertained by the City Council has been paid to laborers, workmen, and mechanics employed on this work. c. There have been no unauthorized substitutions of subcontractors, nor have any unauthorized subcontracts been entered into.
d. No materials of foreign origin supplied by the Contractor were used in the Work, except where materials of domestic origin were not available.
e. No subcontract was assigned or transferred or performed by anyone other than the original subcontractor, except as provided in of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof.
f. All claims for materials and labor, and other services performed in connection with these specifications have been paid."
BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _____________________________________
(Print Name Person Authorized to Sign for the Bidder)
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
33 REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR
OTHERWISE PREVENTED FROM BIDDING BECAUSE OF VIOLATION OF
THE LAW OR A SAFETY REGULATION
Each bidder shall complete, under penalty of perjury, the questionnaire appearing in subpart (a) below, inquiring whether the bidder, any officer of the bidder, or any employee of such bidder who has a proprietary interest in such bidder, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local government project because of a violation of law or safety regulation, and if so, to explain the circumstances. A bid may be rejected on the basis of a bidder, any officer of such bidder, or any employee of such bidder who has a proprietary interest in such bidder, having been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation. (a) Has any bid of the Contractor, any officer of the Contractor, or any employee of the Contractor who has a proprietary interest in the Contractor ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation?
YES ( ) NO ( )
(b) If the answer to subpart (a) above is “YES”, the bidding Contractor shall describe in detail the reasons the bidder, any officer of such bidder, or any employer of such bidder who has a proprietary interest in such bidder was so disqualified, removed, or otherwise prevented from bidding or completing such a project, the name of the Federal, State, or local agency or agencies for whom the Work was bid or being performed; the name of the contracting officer or other government official responsible for each such project, the date of each disqualification or removal, or other act to prevent completion of such a project; the nature of the project, and explain any other circumstances, including mitigating factors, that would assist the City in evaluating the bidding Contractor’ qualifications (if sufficient space is not provided, please attach additional pages as necessary, to answer this questionnaire).
___________________________________________________________________ ___________________________________________________________________ The questionnaire completed above as executed on this _____ day of ____________________, by the undersigned under penalty of perjury.
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) ____________________________________
(Print Name Person Authorized to Sign for the Bidder)
_________________________________
(Position/Title)
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
34 QUESTIONNAIRE TO GENERAL CONTRACTORS
The Contractor shall be required to complete this form entitled, “Questionnaire to General Contractors.” The City will forward this form to the City Attorney’s Office for review.
1. Were bid depository or registry services used in obtaining subcontractor bid figures in order to compute your bid?
( ) YES ( ) NO
2. If the answer to No. 1 is “YES”, please attach a copy of the rules of each bid depository you used.
3. Did you have any source of subcontractors’ bids other than bid depositories? ( ) YES ( ) NO
4. Has any person or group threatened you with subcontractor boycotts, union boycotts, or other sanctions to attempt to convince you to use their services or abide by the rules of one or more bid depositories? ( ) YES ( ) NO
5. If the answer to No. 4 is “YES”, please explain the following details:
(a) Date
(b) Name of person or group:
(c) Job involved (if applicable)
(d) Nature of the threats: (use additional paper, if needed) (e) Additional comments: _______________________________________ _________________________________________________________ BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _____________________________________
(Print Name Person Authorized to Sign for the Bidder)
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
35 Construction Contract No. 2024-03
CATCH BASIN CURB INLET FILTER DEVICE
INSTALLATION PROJECT
NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND
SUBMITTED WITH BID
STATE OF CALIFORNIA )
)ss.
COUNTY OF _____________________ )
_____________________________________, being first duly sworn, deposes and says (name)
that he or she is _______________________________________________________ of (position / title)
_______________________________________________________________________, (the bidder)
the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of , any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
DATED: _________________________ By ______________________________ (Person signing for bidder)
EXECUTE ATTACHED NOTARY ACKNOWLDGMENT,
(California Civil Code Section 1189)
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
36 Construction Contract No. 2024-03
NOTARY ACKNOWLEDGMENT
A notary public officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached not the truthfulness accuracy or validity of that document STATE OF _______________________ )
)
COUNTY OF _____________________ )
On _____________________________, before me, _________________________________, Notary Public, personally appeared _______________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: (Seal)
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
37 APPENDIX A
Priority B Catch Basin Locations
Number Location Street Direction Size
1 on San Dimas Ave N/O Prairie Dr, in front of 1408 N. San Dimas Ave E 21 ft 2 on San Dimas Ave N/O Prairie Dr, in front of 1400 N. San Dimas Ave E 14 ft 3 on San Dimas Ave N/O Prairie Dr, in front of 1409 N. San Dimas Ave W 14 ft 4 on San Dimas Ave @ Prairie Dr, in front of address 1401 N. San Dimas Ave W 14 ft
5 on San Dimas Ave @ Foothill, NE corner E 7 ft
6 on San Dimas Ave @ Foothill, NW corner W 7 ft
7 on Foothill Blvd @ San Dimas Ave NW corner N 3.5 ft
8 on Foothill Blvd @ Shirlmar Ave by power pole N 8 ft
9 on Foothill Blvd just east of Park Apts driveway N 7 ft 10 on Foothill Blvd in front of Park Apts, east of bus stop N 3.6 ft 11 on Foothill Blvd in street median by Sierra View S 5 ft 12 in between Foothill and Sierra View on side of 1348 Sierra View Dr S 7 ft 13 in between Foothill and Wild Rose Ln at end of cul de sac W 4 ft 14 on Foothill just east of Dixie Dr S 14 ft
15 on Foothill just east of Deer Creek Rd N 10.4 ft
16 on Foothill just east of Lodi Creek Rd N 7.2 ft
17 on Foothill Blvd just east of San Dimas Canyon Rd N 21 ft 18 on San Dimas Canyon Rd just north of Foothill Blvd E 14 ft 19 on San Dimas Canyon Rd just north of 210 W 3.6 ft
20 on San Dimas Ave just south of Foothill Blvd W 7 ft
21 on San Dimas Ave just north of Allen Ave E 21 ft
22 on San Dimas Ave north of Quarter Horse Ln W 11 ft
23 on Dimas Ave, behind 829 Tucson Ct E 21 ft
24 on San Dimas Canyon Rd just north of Juanita Ave W 7.3 ft 25 on San Dimas Canyon Rd in front of 301 N. San Dimas Canyon Rd, just north of driveway W 10 ft
26 on San Dimas Canyon Rd, in between two driveways for Avalon/SD Canyon Rd W 3.7 ft
27 on San Dimas Canyon Rd in front of Avalon by speed post on sidewalk W 5.1 ft
28 on San Dimas Canyon Rd in front of 325 S. San Dimas Canyon Rd W 7.3 ft 29 on Arrow Hwy just east of Walnut Ave N 14 ft
30 on Arrow Hwy in front of Affordable Auto Care N 14.6 ft 31 on Arrow Hwy in front of Berri Bros gas station N 11.8 ft 32 on Arrow Hwy in front of Berri Bros just east of San Dimas Ave N 7.2 ft 33 on San Dimas Ave next to Berri Bros N 4 ft
34 on San Dimas Ave next to fire hydrant, just north of Arrow Hwy W 3.5 ft 35 On Arrow Hwy next to power pole, east of San Dimas Ave N 3.5 ft 36 on Arrow Hwy just west of San Dimas Ave S 6 ft
37 on San Dimas Ave side in front of Arco gas station E 14.5 ft 38 on San Dimas Ave side, just south of Arrow Hwy W 5 ft 39 on San Dimas Ave side in front of Park and Ride W 3.5 ft 40 on San Dimas Ave in median dividing parking lot E 3 ft
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
38 APPENDIX B
REM Triton Curb Inlet Spec Sheets
15 OVERFLOW
BYPASS
FILTERED
FLOW
TRITON CURB
INLET FILTER
Curb Opening To
Street
Inside walls of catch basin
REM TRITON
CURB INLET – PERF - FTC
Notes:
Model:
Width/
Height:
Length:
Max
Treatment
Rate:
Bypass Flow:
TRC2.5-PERF TRC3.5-PERF TRC7.0-PERF
12"/12"
2.5'
12"/12"
3.5'
12"/12"
7'
12.67 (CFS)
*28.42
(CFS)
6.33 (CFS)
*14.24
(CFS)
3.62 (CFS)
*8.35
(CFS)
12"/12"
25.31 (CFS)
*56.35
(CFS)
TR14.0-PERF
14'
Product Overview:
Standard Size Dimensions (Not all model and sizes are listed here) Filter bodies are constructed using 100% recycled
High Impact Polystyrene plastic (HIPS) with UV
inhibitors and rubber additives.
Filter screen utilizes 22ga, Type 304 Stainless Steel perforation.
Perforated Stainless Steel is configured with a 4.8mm openings, having a 51% Open Area for excellent flow
rates comparative to its size.
Optional Stainless Steel Cartridge housings are
capable of housing an absorbent media if ever
required, with no retrofitting or modifications needed. REM TRITON filter cartridges are removable for ease
of cleaning and maintenance.
Filter designs include a high flow overflow bypass to eliminate pooling or flooding during heavy rain
events.
Maintenance information and replacement REM
Media Packs are available upon request by contacting
REM at [email protected] or (888) 526-4736.
Made in the USA.
MADE IN
USA
REM designed the TRITON -TRC (Curb Inlet) Filter Series to provide a highly adaptable solution that allows the
flexibility to maximize the filter treatment flow rates and pollutant capturing capacity. TRITON - TRC Filters may
be utilized in new construction or retrofitted in existing catch basin structures. They are sized to spec and
scalable for all different lengths of curb inlet catch
basins. The TRITON TRC - PERF – FTC Series uses
Perforated Stainless Steel (PERF) Screen that is designed to capture debris, trash and sediment while sustaining
very high treatment rates as a Full Trash Capture
System. Capturing 100% of particles at 5mm or greater
in size. Media strategy may be optimized for specific
pollutant concerns.
TRITON CURB INLET
Curb
Storm Event
Regular Treated Flow
Overflow Bypass
Street
*Note: Potential overflow bypass will be equal to or greater then the curb opening in the street. Device has a greater area for bypass which is larger than the curb opening.
OVERFLOW
FILTERED FLOW
OVERFLOW BYPASS
Front View Model TRC3.0
· All dimensions are in feet, unless otherwise noted. · REM TRITON - TRC Series Curb Inlet Filters can be sized to fit most industry standard curb inlet catch basins. REM also designs custom filters for unique stormwater infrastructure and applications. · REM TRITON filter assemblies are constructed using Non-reactive High Density Polyethylene plastic with UV inhibitors utilizing more than 40% recycled content. · TRITON filter assemblies are secured to the inside wall of the catch basin utilizing two ¼” thick cradle brackets. · TRITON filter cartridges are constructed utilizing Type 304 Stainless Steel with welded 2" square openings. · REM TRITON replacement Filter Media Packs are charged with REM FOG media an expanded volcanic ash medium treated to be highly hydrophobic housed in a durable geo- textile perforated polypropylene woven fabric. REM FOG media effectively encapsulates liquefied petroleum hydrocarbons (Fats, Oils & Grease including animal fats). The media’s hydrophobic characteristic allows for greater polishing of flow resulting in the reduction of Total Suspended Solids (TSS). Suspended solid reduction includes but is not limited to debris, trash, silt sediment and agglomerated heavy metals. (Additional media options are available including mixed blends of granulated carbon [AC] and Zeolite [ZEO]). · REM TRITON filter cartridges are removable for ease of cleaning and maintenance. · REM Triton filter designs include an overflow bypass eliminating backups and pooling during high flow rain events. · REM StormWeb is an available option to improve capturing capacity for larger debris and trash. · See REM Specifier Sheets for size, model and flow rate information. · REM TRITON filters shall be installed and maintained in accordance with manufacturer recommendations. · Maintenance information and replacement REM Media Packs are available upon request by contacting REM at [email protected] or (888) 526-4736. · Made in the USA.
THE DESIGN AND DETAIL OF THIS DRAWING IS THE PROPERTY OF REM INC. AND IS NOT TO BE USED EXCEPT IN CONNECTION WITH OUR WORK, DESIGN AND INVENTION RIGHTS ARE RESERVED. U.S. Patent Pending REM Inc. PH: (888) 526-4736 DIMENSIONS ARE IN INCHES UNLESS OTHERWISE NOTED. DRAWN BY: FOR: REV C.F. SCA LE 1/4 : 1 DATE: 2/3/2008 SHEET 1 OF 1
TRITON CURB INLET FILTER
SERIES
Curb Inlet Combinations
Notes:
REM’s TRITON – TRC (Curb Inlet) Series
REM designed the TRITON -TRC (Curb Inlet) Filter Series to provide a highly adaptable solution that allows the flexibility to maximize the filter treatment flow rates and pollutant capturing capacity. TRITON -TRC Filters may be utilized in new construction or retrofitted in existing catch basin structures. They are sized to spec and scalable for all different lengths of curb inlets. Filter Cartridges may be easily removed when servicing. Media strategy may be optimized for specific pollutant concerns.
FILTER TROUGH
(Large Area for Debris Capture)
REMOVABLE
MEDIA PAK
Side View
Street Storm Event MADE IN
USA OVERFLOW BYPASS
Regular Filtered
Flow
Curb
Manhole
Removable Stainless Steel Cage with
replaceable FOG Media-Pak
(Filter Cradle Brackets
being installed)
(Curb Opening)
Triton Curb Inlet
(Media-Pak’s)
TRITON Curb Inlet
(Debris Basin)
TRC14 - FOG (14' Curb Inlet Filter – Installed)
TRITON – TRC SERIES FILTER
By REM Inc. (888.526.4736)
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
39 APPENDIX C
REM Triton Curb Inlet Manufacturer’s Installation Instructions
TOOLS REQUIRED:
1) Hammer Drill, with 1/4" masonry drill bit. 2) Hammer. 3) Measuring Tape. 4) 1/4" X 2.25" Concrete Anchors. i.e. (Red Head)
Place Cradle Bracket 2" to 3" below the start of
the inside vertical wall.
Cradle Bracket
(¼” X 3" wide) Galv. Steel
Step #1)
Starting from the left wall to right when
inside of catch basin (facing the street), Place curb inlet 2" to 3" below the start of the inside vertical wall. Mark the height on
the wall. Note: Each section should come
with two Cradle Brackets. For curb inlets larger than 4', Joint Cplg’s will also be supplied. (See Figure #3)
Step #2)
Determine where the Cradle bracket is to
be placed horizontally along inside wall. The bracket should be placed in between the windows of the curb inlet filter. For a 2' Curb Inlet section with one window, the brackets will go on the two ends. Mark the location on the wall. Having the bracket against the wall, mark location of
holes to be drilled. Drill two holes per
bracket using ¼” Masonry drill to install
anchors. Secure cradle bracket to wall. Place curb inlet into cradle. Attach zip-ties around cradle brackets and filter. Note: The cradle bracket should not be placed where it obstructs the storm
flow through the filter. Step #3)
When adding adjacent sections, duplicate
steps #1 & #2, installing from left to right, making sure all section are at the same height. After installing the first two
sections, place the black ABS joint
coupling (provided) into both adjoining
filter ends, then lock coupling into place by
using set screws (provided)
Note: The cradle bracket should not be
placed where it obstructs the storm
flow through the filter.
Joint Cplg
Cradle Bracket
(¼”Thick X 3" wide)
2" to 3" Street level
Inside wall of curb inlet
View facing curb Inlet and street
Cradle Bracket
Placement
Joint Cplg
3.5' 3.5'
Bracket Cradle
(L) (R)
Windows
Street
Curb
¼” X 2.25" long
Anchor Bolts
7.0' Curb Inlet Example
PATENT PENDING
Figure #1
Zip-Tie
Placement
Figure #2
Note: To secure Curb Inlet Filter in place, fasten zip ties to Cradle Bracket and Curb Inlet Filter as shown.
Figure #3
For the Installation of the TRITON Curb Inlet
Department of Public Works City of San Dimas, California CC2024-03 CIF Installation Project
40 APPENDIX D
Aerial Map of Catch Basin Locations
Agenda Item Memorandum
Date: May 31, 2024
To: Honorable Mayor and Members of City Council
For the Meeting of June 11, 2024
From: Chris Constantin, City Manager
Prepared by: Ken Fichtelman, Associate Planner
Subject: Adopt Resolution 2024-29 and Resolution 2024-30, and Introduce Ordinance 1308 Approving General Plan Amendment 23-0001, Zone Change 22-0001, Tentative Tract Map 22-0001, Development Plan Review Board 22-0015, and Tree Removal Permit 22-0029, with a Mitigated Negative Declaration for two parcels located at 327 East Baseline Road and an unaddressed parcel (APNs 8661-017-010 & 011) for the development of seven (7) detached single-family residences.
____________________________________________________________________________ At the regular City Council meeting of May 28, 2024, the City Council voted 5-0 to approve the above-mentioned request, subject to amending Resolution 2024-29, Resolution 2024-30 and Ordinance 1308 to approve the entitlements and zoning changes for two parcels located at 327 East Baseline Road and an unaddressed parcel (APNs 8661-017-010 & 011), and not approving the rezoning of the 17 additional parcels.
Staff has modified the attachments to reflect the direction given to Staff and is submitting them to the City Council for adoption of the resolutions and introduction by title of the ordinance.
Attachments:
1) Resolution 2024-29
2) Ordinance 1308
3) Resolution 2024-30
ATTACHMENT 1
RESOLUTION 2024-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,
COUNTY OF LOS ANGELES, ADOPTING THE MITIGATED NEGATIVE
DECLARATION AND MITIGATION MONITORING AND REPORTING
PROGRAM FOR TENTATIVE TRACT MAP 22-0001, GENERAL PLAN
AMENDMENT 23-0001, ZONE CHANGE 22-0001, DEVELOPMENT PLAN REVIEW BOARD 22-0015 AND TREE REMOVAL PERMIT 22-0029 PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS
AMENDED
WHEREAS, the Applicant, Development 1 Group, submitted an application to subdivide two (2) existing parcels into seven (7) new parcels to be developed with detached single-family residences, amend the General Plan designation from Single Family Very Low (.02 - 3) to Single Family Low (3.1 – 6), change the Zoning from SF-A 16,000 to S-F 7,500; and WHEREAS, the City identified seventeen additional parcels during the initial review of the project to have their General Plan designation amended from Single Family Very Low (.02 - 3) and Commercial to Single Family Low (3.1 - 6) and have the Zoning changed from SF-A 16,000 to S-F 7,500; and
WHEREAS, the project affects the following described real properties:
327 East Gladstone Street and an unaddressed parcel (APNs 8661-017-010 & -011), 1102, 1108, 1114, 1120, 1126, 1132 & 1136 Cherokee Court (APNs 8661-017-021, -022, -023, - 024, -028, -029 & -027), 315 E. Baseline Road and an unaddressed Parcel (APNs 8661-017-009 & -008), 245 E. Baseline Road (APN 8661-014-005), and 1117, 1121, 1129, 1139, 1145, 1151 & 1150 (APNs 8661-014-006, -007, -008, -009, -010, -011 & 8661-017-007); and WHEREAS, the Planning Commission, during its regularly scheduled meeting on April 18, 2024, adopted Resolution PC-1676, recommending adoption of the IS/MND to the City Council, along with Resolution PC 1677, recommending approval of the related Project applications to the City Council; and
WHEREAS, a notice of date, hour and place for a public hearing on the Proposed Project before the City Council was published in the Inland Valley Daily Bulletin on April 3, 2024, and mailed to all property owners within 500 feet; and
WHEREAS, on May 14, 2024, the City Council held a public hearing, notice of said public hearing having been duly given as required by law to consider the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program, and to hear and consider evidence for and against the proposed Project and voted 5-0 to continue the public hearing to May 28, 2024 in order to review additional information regarding the proposed project; and WHEREAS, on May 28, 2024, the City Council voted 5-0 to approve the entitlements and zoning changes for two parcels located at 327 East Baseline Road and an unaddressed parcel (APNs 8661-017-010 & 011), and not approve the rezoning of the 17 additional parcels, and directed Staff to revise the Resolutions and Ordinance for adoption and introduction at the June 11, 2024 City Council meeting; and
WHEREAS, the project, as modified and approved by the City Council affects the following described real properties:
Resolution 2024-30 Page 2
Initial Study/Mitigated Negative Declaration
June 11, 2024
327 East Gladstone Street and an unaddressed parcel (APNs 8661-017-010 & -011); and WHEREAS, the proposed development is a project pursuant to the California Environmental Quality Act (Public Resources Code Section 21000 et seq., herein referred to as “CEQA”); and
WHEREAS, pursuant to and in accordance with the provisions of the CEQA, the State of California Guidelines for the Implementation of the California Environmental Quality Act (commencing with Section 15000 of Title 14 of the California Code of Regulations; herein referred to as the “CEQA Guidelines”), the City is the “lead agency” for the preparation and consideration of environmental documents for the Proposed Project; and WHEREAS, a Draft Mitigated Negative Declaration was prepared in accordance with CEQA Guidelines by L&L Environmental to evaluate the physical environmental impacts of the Proposed Project. The Mitigated Negative Declaration was circulated for a 30-day public/responsible agency review on February 19, 2024 through March 20, 2024 and was also made available for review on the City’s website at www.cityofsandimas.com. A complete copy of the Mitigated Negative Declaration is on file and can be viewed in the Community Development Department at 245 E. Bonita Avenue, San Dimas, California; and WHEREAS, the City gave notice of its intent to adopt the Mitigated Negative Declaration to (a) the public pursuant to Section 15072(b) of the CEQA Guidelines, (b) individuals and organizations, if any, that previously submitted written requests for notice pursuant to Section 15072(b) of the CEQA Guidelines, (c) responsible and trustee and other agencies with jurisdiction over resources that will be affected by the Proposed Project pursuant to Section 15073(c) of the CEQA Guidelines, and (d) the Clerk of the County of Los Angeles pursuant to Section 15072(a) of the CEQA Guidelines; and
WHEREAS, the City Council has carefully and independently reviewed and considered all of the evidence presented with respect to the Draft Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, including, but not limited to, the staff reports, studies, and all written and oral testimony presented.
WHEREAS, failure to adopt Resolution 2024-30 constitutes a denial for the Proposed Project as all other associated applications cannot be approved without the adoption of the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.
NOW, THEREFORE, in consideration of the evidence received at the hearing, and for the reasons discussed by the Councilmembers at the hearing, the City Council now finds as follows:
A. The above recitals are true and correct and are incorporated herein by this reference.
B. All actions required to be taken by applicable law related to the preparation circulation, and review of the MND have been taken.
C. A Mitigated Negative Declaration has been prepared consisting of the Initial Study, all comments and recommendations received during the public review period, and a Mitigation and Reporting Program. The MND was posted on the City’s Website at www.sandimasca.gov on February 19, 2024. On the basis of the Initial Study prepared
Resolution 2024-30 Page 3
Initial Study/Mitigated Negative Declaration
June 11, 2024
for the Proposed Project it has been determined that the Proposed Project may have a potential significant effect on the environment which, however, will be mitigated to a level that is less than significant and therefore, a Mitigated Negative Declaration was circulated for a period of not less than 30 days pursuant to State CEQA Guidelines Section 15105(b).
Therefore the City Council finds the Mitigated Negative Declaration as adequate to assess the environmental impacts of the Proposed Project, based on the findings contained herein and in the Mitigated Negative Declaration, and finds, on the basis of the whole record that there is no substantial evidence that the Proposed Project will have a significant effect on the environment and that the recommended adoption of the Mitigated Negative Declaration reflects the City of San Dimas City Council’s independent judgment and analysis.
D. The City Council hereby adopts the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program (attached hereto as Exhibit A), as this Proposed Project would not result in any significant, adverse environmental impacts with the mitigation imposed. The full record is available for review in the Planning Division.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of San Dimas does hereby resolve that:
SECTION 1. The Initial Study/Mitigated Negative Declaration is adequate to assess the environmental impacts of the Proposed Project, based on the findings contained herein and in the Mitigated Negative Declaration, and, on the basis of the whole record, there is no substantial evidence that the Proposed Project will have a significant effect on the environment. This determination reflects the City of San Dimas City Council’s independent judgment and analysis.
SECTION 2. The City Council adopts and approves the Initial Study/Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program as set forth in “Exhibit A” attached hereto and incorporated herein, and that the decision shall be final. A copy of this Resolution shall be mailed to the Applicant/Property Owner. The City Council directs the Director of Community Development, located at the Community Development Department, 245 E. Bonita Ave., San Dimas, CA 91773, to serve as the custodian of all documents or other material which constitutes the record of proceedings upon which the Council's adoption of the Mitigated Negative Declaration would be based. The City Council authorizes and directs the Director of Community Development, or designee, to execute and file with the Los Angeles County Clerk, within five business days of the adoption of a resolution approving the Mitigated Negative Declaration, a Notice of Determination that complies with CEQA Guidelines, section 15075.
PASSED, APPROVED and ADOPTED, this 11th day of June, 2024. ____________________________________
Emmett G. Badar, Mayor
Resolution 2024-30 Page 4
Initial Study/Mitigated Negative Declaration
June 11, 2024
ATTEST:
_______________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2024-30 was adopted by the City Council of San Dimas at its regular meeting of June 11, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Debra Black, City Clerk
ATTACHMENT 2
ORDINANCE 1308
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS
ANGELES, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP TO CHANGE THE ZONE FROM SINGLE FAMILY AGRICULTURE 16,000 (SF-A 16,000) TO SINGLE FAMILY 7,500 (SF 7,500) FOR THE PROPERTIES LOCATED AT 327 EAST BASELINE ROAD AND AN UNADDRESSED PARCEL (APNS: 8661-017-010 &-011)
WHEREAS, A Zone Change has been duly initiated by:
Development 1 Group, Inc.
2001 E. Financial Way, Ste 101
Glendora, Ca 91741
WHEREAS, the Applicant submitted a Zone Change Application (ZC 22-0001) to change the zoning of two (2) parcels from Single Family Agriculture 16,000 to Single Family 7,500; and WHEREAS, the City identified seventeen additional parcels during the initial review of the project to have the zoning changed from Single Family Agriculture 16,000 to Single Family 7,500; and
WHEREAS, the Zone Change would affect the real properties at 327, 315 & 245 E.
Baseline Road (APNs: 8661-017-010, 8661-017-009 AND 8661-014-005), 1102, 1108, 1114, 1120, 1126, 1132 & 1136 Cherokee Court (APNs: 8661-017-021, -022, -023, -024, -028, -029 & -027), 1117, 1121, 1129, 1139, 1145, 1151 & 1150 N. Walnut Avenue (APNs: 8661-014-006, - 007, -008, -009, -010, -011 & 8661-017-007, and unaddressed parcels (APNs: 8661-017-008 & - 011); and
WHEREAS, the Zone Change consists of upzoning two (2) properties, increasing the residential capacity from two (2) single-family residences to seven (7) single-family residences, an increase of four (4) potential single-family residences. This increase serves to negate the loss of three (3) separate residences, that were on three (3) separate lots zoned Light Agriculture (AL) which allowed for one (1) single-family residence per lot that was caused by Zone Change 21- 0001 (309 W. Allen Ave., 917 and 929 N. Cataract Ave.), which changed the zone from Light Agriculture (AL) to Light Manufacturing (M-1), meeting the No Net Loss provisions as required by Government Code section 66300; and
WHEREAS, at its meeting on April 18, 2024, the Planning Commission adopted Resolution PC-1677, recommending approval to the City Council of the Zone Change; and WHEREAS, notice was duly given of the City Council public hearing on the matter and that a public hearing was held on May 14, 2024, at the hour of 7:00 p.m.; and WHEREAS, on May 14, 2024, the City Council held a public hearing, notice of said public hearing having been duly given as required by law to consider the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program, and to hear and consider evidence for and against the proposed Project and voted 5-0 to continue the public hearing to May 28, 2024 in order to review additional information regarding the proposed project; and WHEREAS, on May 28, 2024, the City Council voted 5-0 to approve the entitlements and zoning changes for two parcels located at 327 East Baseline Road and an unaddressed
Ordinance 1308 Page 2
Zone Change 22-0001
June 11, 2024
parcel (APNs 8661-017-010 & 011), and not approve the rezoning of the 17 additional parcels, and directed Staff to revise the Resolutions and Ordinance for adoption and introduction at the June 11, 2024 City Council meeting; and
WHEREAS, the project, as modified and approved by the City Council affects the following described real properties:
327 East Gladstone Street and an unaddressed parcel (APNs 8661-017-010 & -011); and
WHEREAS, the application is a project pursuant to the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) ("CEQA") and an initial study was prepared to determine possible environmental impacts. On the basis of the initial study, which indicated that all potential environmental impacts from the Project were less than significant or could be mitigated to a level of insignificance, a Mitigated Negative Declaration was prepared pursuant to CEQA Guidelines: and
WHEREAS, a draft Mitigated Negative Declaration was prepared in accordance with CEQA Guidelines by L&L Environmental to evaluate the physical environmental impacts of the Proposed Project. The Mitigated Negative Declaration was circulated for a 30-day public/responsible agency review on February 19, 2024 through March 20, 2024 and was also made available for review on the City’s website at www.cityofsandimas.com. A complete copy of the Mitigated Negative Declaration is on file and can be viewed at the Development Services Department, 245 E. Bonita Avenue, San Dimas, California; and WHEREAS, the City gave notice of its intent to adopt the Mitigated Negative Declaration to (a) the public pursuant to Section 15072(b) of the CEQA Guidelines, (b) individuals and organizations, if any, that previously submitted written requests for notice pursuant to Section 15072(b) of the CEQA Guidelines, (c) responsible and trustee and other agencies with jurisdiction over resources that will be affected by the Proposed Project pursuant to Section 15073(c) of the CEQA Guidelines, and (d) the Clerk of the County of Los Angeles pursuant to Section 15072(a) of the CEQA Guidelines; and
WHEREAS, failure to adopt Ordinance 1308 constitutes a denial for the Proposed Project as all other associated applications are predicated on the zone change to SF-7,500.
NOW, THEREFORE, the CITY COUNCIL of the CITY OF SAN DIMAS, California, does ordain as follows:
A. The proposed zone change will not adversely affect the adjoining property as to value, precedent or be detrimental to any area.
The proposed zone change does not change the primary permitted use of single-family residences or the development standards for any of the affected properties. No new uses will be allowed that could be detrimental to surrounding properties. The primary allowed use of singlefamily residences will be consistent with the surrounding neighborhoods and should have a negligible effect on the value nor be detrimental to adjoining properties.
B. The zone change will further the public health, safety and general welfare.
Ordinance 1308 Page 3
Zone Change 22-0001
June 11, 2024
The amendment will create the ability to add seven (7) new single-family residences along Cherokee Court. These houses will provide more housing options within the City, furthering the general welfare of San Dimas residents. The new residences will create more ‘eyes on the street’ along Cherokee Court and help dissuade property crime in the area. For the parcels which are not a part of the subdivision, the amended Zoning will bring the parcels into alignment with the way in which they were developed and eliminate potential animal keeping, which the parcels were not designed to accommodate, protecting the health and welfare of surrounding neighbors.
C. The zone change is consistent with the General Plan and any applicable special plans.
The density which the zone change will allow is consistent with the proposed General Plan Land Use designation of Single Family Low. It also furthers Policy HE-2.1 of the Housing Element to “Provide opportunities for new housing that responds to community needs in terms of housing type, cost, and location by providing appropriate zoning and development standards” by allowing for new, smaller lot residences that will provide residents with opportunities for new, more affordable housing within the City.
NOW, THEREFORE, BE IT FURTHER RESOLVED, PURSUANT TO THE ABOVE FINDINGS, that the City Council approves Zone Change 22-0001 changing the zoning classification for the subject properties as set forth on the Zone Maps in Exhibit “A” attached hereto.
SECTION 1. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.
SECTION 2. CEQA DETERMINATION. The City Council hereby finds and determines that is can be seen with certainty that there is no possibility that this ordinance may have a significant adverse effect on the environment. Thus, the adoption of this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines.
SECTION 3. EFFECTIVE DATE AND PUBLICATION. This Ordinance shall take effect 30 days after its final passage. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within 15 days after passage and adoption as may be required by law in a newspaper of general circulation in the City of San Dimas hereby designated for that purpose; or, in the alternative, the City Clerk may cause to be published a summary of this Ordinance and certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of adoption of this Ordinance; and, within 15 days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of San Dimas this 25th day of June, 2024, by the following vote:
Ordinance 1308 Page 4
Zone Change 22-0001
June 11, 2024
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Debra Black, City Clerk Jeff Malawy, City Attorney
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, do hereby certify that Ordinance 1308 was introduced at a regular meeting of the City Council of the City of San Dimas on the 11 day of June, 2024, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 25, day of June, 2024. ___________________________
Debra Black, City Clerk
Ordinance 1308 Page 5
Zone Change 22-0001
June 11, 2024
EXHIBIT A
Existing Zoning Map
Ordinance 1308 Page 6
Zone Change 22-0001
June 11, 2024
Proposed Zoning Map
ATTACHMENT 3
RESOLUTION 2024-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING TENTATIVE TRACT MAP 22-0001 (TTM 83304), GENERAL PLAN AMENDMENT 23-0001, DEVELOPMENT PLAN REVIEW BOARD NO. 22-0015 AND TREE REMOVAL PERMIT 22-0029, A
REQUEST TO APPROVE THE SUBDIVISION OF TWO EXISTING PARCELS
INTO SEVEN NEW PARCELS TO BE DEVELOPED WITH SEVEN DETACHED
SINGLE-FAMILY RESIDENCES, AMEND THE GENERAL PLAN
DESIGNATION OF THE TWO PARCELS FROM SINGLE FAMILY VERY LOW (0.2 – 3) TO SINGLE FAMILY LOW (3.1 – 6), AND REMOVE 11 MATURE PROTECTED TREES FOR THE PROPERTIES LOCATED AT 327 EAST
BASELINE ROAD AND AN UNADDRESSED PARCEL (APNS 8661-017-010 & -011).
WHEREAS, an application was filed by:
Development 1 Group, Inc
2001 E. Financial Way, Ste 101
Glendale, CA 91741
WHEREAS, the Applicant, Development 1 Group, submitted an application to subdivide two (2) existing parcels into seven (7) new parcels to be developed with detached single-family residences and amend the General Plan designation from Single Family Very Low (.02 - 3) to Single Family Low (3.1 – 6); and
WHEREAS, the Project is described as:
A request to approve the subdivision of two (2) existing parcels into seven (7) new parcels (TTM 83304) to be developed with seven (7) detached single-family residences, amend the General Plan designation of the two (2) parcels from Single Family Very Low (0.2 – 3) to Single Family Low (3.1 – 6) and remove 11 mature protected trees for the properties located at 327 East Baseline Road and an unaddressed parcel (APNs 8661-017-010 & -011); and Amend the General Plan Land Use designation of 17 parcels from Single Family Very Low (0.2 – 3) and Commercial to Single Family Low (3.1 – 6) for the properties located at 1102, 1108, 1114, 1120, 1126, 1132 & 1136 Cherokee Court (APNs 8661-017-021, -022, -023, -024, -028, -029 & -027), 315 E. Baseline Road and an unaddressed Parcel (APNs 8661-017-009 & -008), 245 E Baseline Road (APN 8661-014-005), and 1117, 1121, 1129, 1139, 1145, 1151 & 1150 N.
Walnut Avenue (APNs 8661-014-006, -007, -008, -009, -010, -011 & 8661-017-007); and WHEREAS, the project affects the following described real properties:
327 East Gladstone Street and an unaddressed parcel (APNs 8661-017-010 & -011), 1102, 1108, 1114, 1120, 1126, 1132 & 1136 Cherokee Court (APNs 8661-017-021, -022, -023, -024, -028, - 029 & -027), 315 E. Baseline Road and an unaddressed Parcel (APNs 8661-017-009 & -008), 245 E. Baseline Road (APN 8661-014-005), and 1117, 1121, 1129, 1139, 1145, 1151 & 1150 (APNs 8661-014-006, -007, -008, -009, -010, -011 & 8661-017-007); and WHEREAS, the Development Plan Review Board, at a regularly scheduled and noticed meeting on March 28, 2024, heard evidence and recommended approval of Development Plan Review Board No. 22-0015 and Tree Removal Permit 22-0029 to the Planning Commission; and
Resolution 2024-29 Page 2
Tentative Tract Map 22-0001
June 11, 2024
WHEREAS, the Planning Commission, at a regularly scheduled and noticed public meeting on April 18, 2024, heard evidence and adopted Resolution PC-1677, recommending approval to the City Council of Tentative Tract Map 22-0001, General Plan Amendment 23-0001, Development Plan Review Board 22-0015 and Tree Removal Permit 22-0029; and WHEREAS, the Tentative Tract Map 22-0001 (TTM 83304) was submitted to all appropriate agencies as required under Section 17.12.030 of the of the San Dimas Municipal Code with a request for their report and recommendations; and WHEREAS, on May 14, 2024, the City Council held a public hearing, notice of said public hearing having been duly given as required by law to consider the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program, and to hear and consider evidence for and against the proposed Project and voted 5-0 to continue the public hearing to May 28, 2024 in order to review additional information regarding the proposed project; and WHEREAS, on May 28, 2024, the City Council voted 5-0 to approve the entitlements and zoning changes for two parcels located at 327 East Baseline Road and an unaddressed parcel (APNs 8661-017-010 & 011), and not approve the rezoning of the 17 additional parcels, and directed Staff to revise the Resolutions and Ordinance for adoption and introduction at the June 11, 2024 City Council meeting; and
WHEREAS, the application is a project pursuant to the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) ("CEQA") and an initial study was prepared to determine possible environmental impacts. On the basis of the initial study, which indicated that all potential environmental impacts from the Project were less than significant or could be mitigated to a level of insignificance, a Mitigated Negative Declaration was prepared pursuant to CEQA Guidelines; and
WHEREAS, a draft Mitigated Negative Declaration was prepared in accordance with CEQA Guidelines by L&L Environmental to evaluate the physical environmental impacts of the Proposed Project. The Mitigated Negative Declaration was circulated for a 30-day public/responsible agency review on February 19, 2024 through March 20, 2024 and was also made available for review on the City’s website at www.cityofsandimas.com. A complete copy of the Mitigated Negative Declaration is on file and can be viewed in the Community Development Department at 245 E. Bonita Avenue, San Dimas, California; and NOW, THEREFORE, in consideration of the evidence received at the hearing, and for the reasons discussed by the City Council at the hearing, and subject to the Conditions attached as “Exhibit A”, the City Council now finds as follows:
Tentative Tract Map Findings
A. That the proposed Tract Map is consistent with the General Plan and the applicable Land Use Zone.
The proposed Tentative Tract Map is consistent with the proposed City of San Dimas General Plan Land Use Designation Single Family Low, which allows a density of 3.1 - 6 units per acre. The land use designation of Single Family Low is intended to provide for
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single-family detached units. The proposed Project will have a density of 5 units per acre and consist of detached single-family residences.
The proposed Tentative Tract Map is located within a developed area where infrastructure and utilities are readily available to serve the future development. In addition, the proposed Tentative Tract Map will be compatible with the existing residential uses that surround the Project site. The proposed seven (7) detached single-family residences will help San Dimas meet its RHNA goals and will give both San Dimas residents and prospective residents with additional housing opportunities. The design of the proposed residences have been reviewed and approval recommended by the Development Plan Review Board and will uphold the high design standards found throughout San Dimas, as well as fit into the architectural themes found in the community.
B. That the site is physically suitable for the type of development proposed.
The approximately 1.4-acre site is adequate in size for the proposed seven (7) residential parcels. All seven (7) parcels will be developed with single-family detached residences with total proposed density of 5 units per acre. The site can adequately accommodate the proposed public street, adequate vehicular and emergency vehicle access, infrastructure and all on-site and off-site improvements required of the City of San Dimas Municipal Code.
C. That the site is physically suitable for the proposed density of the development.
The site is physically suitable for the type and density of development proposed in the Tentative Tract Map. The proposed density is 5 units per acre, and will be in compliance with the proposed Land Use Designation of Single Family Low, which allows a density of 3.1 - 6 units per acre. The proposed seven (7) lot subdivision is surrounded by residential uses on three sides; therefore, the proposed infill development would be compatible with the existing fabric of the neighborhood and infrastructure can easily be extended to the Project site to serve the new land uses.
D. That the design of the subdivision or the proposed improvements is not likely to cause substantial environmental damage or substantially and avoidably injure wildlife or their habitat.
The subdivision design and improvements proposed in the Tentative Tract Map are not likely to cause substantial environmental damage nor substantially injure fish or wildlife or their habitat as none exist on the subdivision subject sites. The Project site consists of a singlefamily home with front and back yards and a field which is routinely mowed for brush abatement purposes. The development of the residences will therefore not destroy or damage any viable wildlife habitat nor, per the prepared Initial Study/Mitigated Negative Declaration, cause harm to any protected species. As such, it is not anticipated that the proposed Project will cause a substantial environmental injury to wildlife or their habitat. A Mitigated Negative Declaration has been completed for the project to comply with CEQA. The Mitigated Negative Declaration includes mitigation measures, added to the Conditions of Approval, which must be undertaken by the developer and will further ensure that any environmental impacts are minimal.
E. That the design of the subdivision or the type of improvements are not likely to cause serious public health problems.
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The subdivision design and type of improvements proposed in the Tentative Tract Map are not likely to cause serious public health problems because all development and public improvements will be performed per the requirements of all applicable standards and codes, including the zoning and building codes. The proposed development will add seven (7) new single-family residences along a street which has already been developed with single-family residences along the opposite side of the street. In addition, the project will complete the existing cul-de-sac and add sidewalks along the western side of the street, creating a safer environment for new and existing residents.
F. That the design of the subdivision or the type of improvements will not conflict with easements, acquired by the public for access through or use of property within the proposed subdivision.
A forty-foot Metropolitan Water District (MWD) easement runs across the northern section of Lot 7, as shown on Tentative Vesting Tract Map No. 83304. No construction is being proposed in this area and Condition of Approval number 60 states that any improvements in the area will require permits from MWD. A gate will be provided by the developer to ensure that MWD has open access to the easement.
G. That the discharge of waste from the proposed subdivision into the existing sewer system will not result in a violation of existing requirements prescribed by the Regional Water Quality Control Board. Conditions are imposed to protect the public health, safety and general welfare and to implement the intent and purpose of the General Plan.
The discharge of waste into an existing sewer system from development proposed in the Tentative Tract Map will not cause a violation of existing requirements prescribed by the local water quality control board because future development must comply with County Sanitation Districts and Los Angeles County Public Works Department requirements placed on the Project at the Development Plan Design level of project review.
General Plan Amendment Findings
A. The proposed General Plan Amendment will not adversely affect the adjoining property as to value, precedent or be detrimental to any area.
The change in General Plan Land Use designation from Single Family Very Low to Single Family Low does not change the primary allowed use of the properties, which will remain detached singlefamily residences, or the way in which the properties can develop. It will also not allow new uses which could be detrimental to the surrounding properties. This should ensure that adjoining properties are not affected in any adverse way.
B. The General Plan Amendment will further the public health, safety and general welfare.
The amendment will create the ability to add seven (7) new single-family residences along Cherokee Court. These houses will provide more housing options within the City, furthering the general welfare of San Dimas residents. The new residences will create more ‘eyes on the street’ along Cherokee Court and help dissuade property crime in the area. For the parcels which are not a part of the subdivision, the amended General Plan designation will bring the parcels into alignment with the way in which they were developed.
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C. The General Plan Amendment is consistent with the General Plan and any applicable special plans.
The General Plan amendment is consistent with Goal HE-2 of the Housing Element, to provide “Opportunities for well-designed and appropriate housing that is diverse in type, location, affordability, and tenure and that meets the full spectrum of current and future housing needs in San Dimas.” The amendment will allow for the development of four (4) more parcels than can currently be developed on the subject parcels based on the current land use, and the smaller lot size will provide more affordability than recent developments within the City.
Development Plan Review Findings
A. The development of the site in accordance with the development plan is suitable for the use or development intended.
The Project consists of seven (7) new detached single-family homes, located on land that is currently zoned for single-family residences and is surrounded to the east, south and west by tracts of single-family homes. The proposed residences will maintain the feel and character of the surrounding neighborhoods. The development of the site is suitable for single-family residences, and the development has been designed to minimize any negative effects of the new homes on the surrounding neighborhoods.
B. The total development is so arranged as to avoid traffic congestion, ensure the public health, safety and general welfare, and prevent adverse effects on neighboring property.
The seven (7) new residences have been developed to avoid traffic congestion on East Gladstone Street by taking ingress and egress off of Cherokee Court, rather than causing traffic problems and potentially harming the health, safety and general welfare by taking ingress/egress off of West Gladstone Street, a busy thoroughfare. In addition, as a condition of the development, the Project will provide for new sidewalks along the west side of Cherokee Court, improving the neighborhood for all residents and providing safer conditions for both vehicular traffic and pedestrians.
C. The development is consistent with all elements of the general plan and is in compliance with all applicable provisions of the zoning code and other ordinances and regulations of the City.
The Project is consistent with the General Plan Housing Element Goals, Policy HE 2.3, which calls on the City to “Continue to encourage housing designs, site planning, landscaping, and architectural features consistent with the General Plan, design standards, and community context.” Staff has worked with the developer to provide high quality designs that fit within the architectural themes found within the community and San Dimas. The new residences are consistent with the proposed General Plan land use designation of Single Family Low and meet all applicable provisions of the San Dimas Municipal Code.
Tree Removal Findings
A. It is reasonable to remove the trees because the continued existence at the location prevents the reasonable development of the subject property.
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The eleven protected trees that are proposed for removal prevent the reasonable development of the property. The majority of the trees are located along the eastern property line of the property and prevent the installation of the new City sidewalks. The remaining trees are in locations that conflict with the proposed locations for the future residences.
Therefore, removal of all eleven protected trees is warranted. As required by the City’s Tree Preservation ordinance, the Applicant will be required to plant a minimum of 22 replacement canopy-type trees as part of the approval. The approval will also require that 25% of the replacement trees must be 24” box in size and a minimum of three Oak trees to further mitigate the removal of the mature trees.
NOW, THEREFORE, BE IT FURTHER RESOLVED, PURSUANT TO THE ABOVE FINDINGS, that the City Council approves Tentative Tract Map 22-0001 (TTM 83304), General Plan Amendment 23-0001, amending the land use designations as set forth on the Land Use Map in Exhibit “B”, Development Plan Review Board No. 22-0015, and Tree Removal Permit 22-0029, subject to the Applicant’s compliance with Conditions in “Exhibit A”, attached hereto and incorporated herein. A copy of this Resolution shall be mailed to the applicant.
PASSED, APPROVED AND ADOPTED this 11th day of June, 2024. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2024-29 was adopted by the City Council of San Dimas at its regular meeting of June 11, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Debra Black, City Clerk
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Exhibit A
Conditions of Approval for
Tentative Tract Map 12-0001 (TTM 83304), General Plan Amendment 23-0001, Development Plan Review Board 22-0015 and Tree Removal Permit 22-0029 A request to approve the subdivision of two (2) existing parcels into seven (7) new parcels (TTM 83304) to be developed with seven (7) detached single-family residences, amend the General Plan designation of the two (2) parcels from Single Family Very Low (0.2 – 3) to Single Family Low (3.1 – 6), change the Zoning of the two (2) parcels from SF-A 16,000 to S-F 7,500, and remove 11 mature protected trees for the properties located at 327 East Baseline Road and an unaddressed parcel (APNs 8661-017-010 & -011)
PLANNING DIVISION - (909) 394-6250
GENERAL
1. The Applicant/Developer shall agree to defend at his sole expense any action brought against the City, its agents, officers or employees because of the issuance of such approval, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers or employees for any Court costs and attorney’s fees which the City, its agents, officers or employees may be required by a court to pay as a result of such action.
The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his obligations under this condition.
2. The Applicant/Developer shall be responsible for any City Attorney costs incurred by the City for the project, including, but not limited to, consultations, and the preparation and/or review of legal documents. The applicant shall deposit funds with the City to cover these costs in an amount to be determined by the City.
3. Copies of the signed City Council Resolution of Approval No. ***** and the Conditions of Approval shall be included on the plans (full size). The sheet(s) are for information only to all parties involved in the construction/grading activities and are not required to be wet sealed/stamped by a licensed Engineer/Architect.
4. The Applicant/Developer shall comply with all Zoning Ordinances applicable to the project/request.
5. The Applicant/Developer shall comply with all Conditions of Approval as approved by the City Council on May 14, 2024.
6. The Applicant/Developer shall sign an affidavit accepting all Conditions and all Standard Conditions before issuance of building permits.
7. The Applicant/Developer shall comply with all City of San Dimas Business License requirements and shall provide a list of all contractors and subcontractors that are subject to business license requirements.
8. Prior to the start of construction, the Applicant/Developer shall install a minimum five-foot (5’) high chain-link fence or other approved material which shall have a dark green or black colored view obscuring screen. The fence shall totally enclose the project site when vacant,
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under construction or under demolition and said fence shall remain until occupancy is granted.
9. The entire site shall be kept free from trash and debris at all times and in no event shall trash and debris remain for more than 24 hours.
10. The Applicant/Developer shall submit a construction access and staging plan, and schedule for the development of all lots for Directors of Community Development and Public Works approval; including, but not limited to, public notice requirements, special street posting, phone listing for community concerns, hours of construction activity, dust control measures, NPDES and security fencing.
11. Six-foot decorative block walls (tan - split face) with decorative finished cap, shall be constructed along the project perimeter and for all interior property line walls. If a double wall condition would result, the developer shall make a good faith effort to work with the adjoining property owners to provide a single wall. Applicant/Developer shall notify, by mail, all contiguous property owners at least 30 days prior to the removal of any existing walls/ fences along the project's perimeter.
12. During grading and construction phases, the construction manager shall serve as the contact person in the event that dust or noise levels become disruptive to local residents. A sign shall be posted at the project site with the contact phone number.
13. Residential projects of five or more units shall comply with the state Model Ordinance adopted pursuant to the California Solid Waste Reuse and Recycling Access Act of 1991(AB341). This shall include adequate, accessible, and convenient areas for collecting and loading recyclable materials. A residential recycling program shall be implemented in coordination with the trash company. Program shall include weekly collection of recyclable material using any combination of bins or 96-gallon waste containers in sufficient numbers to contain recyclables generated each week by all units.
14. All parking provided shall meet the requirements of Section 18.156 of the San Dimas Municipal Code.
DESIGN
15. Building architecture and site plan shall be consistent with plans presented to the Development Plan Review Board on March 28, 2024, provided that the Director of Community Development is authorized to make revisions consistent with the San Dimas Municipal Code and to facilitate improved parking lot circulation.
16. Plans for all exterior design features, including, but not limited to, doors, windows, mailboxes and architectural treatments, shall be submitted to the Planning Division for review and approval before issuance of building permits.
17. The lighting fixture design shall complement the architectural program. Location and type of exterior lighting fixtures shall be submitted by the developer to the Planning Division for review and approval prior to installation.
18. The Applicant/Developer shall pour a 5’ x 9’ concrete pad to be used for the trash, recycling and green waste bins. The trash pad area shall be behind a fence outside of the front yard
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setback. Access to the trash pad shall be by a three-foot wide solid walkway to the curb or alley. The exact location of the trash/recycling enclosure(s) shall be approved by the Planning Division.
19. Gas meters, backflow prevention devices and other ground-mounted mechanical or electrical equipment installed by the Applicant/Developer shall be inconspicuously Iocated and screened, as approved by the Director of Community Development. Location of this equipment shall be clearly noted on landscape construction documents.
20. All exterior building colors shall match the color and material board on file with the Planning Division. Any revision to the approved building colors shall be submitted to the Planning Division for review and approval.
21. New electrical panels and sub-panels shall be flush mounted for single-family developments.
22. The Applicant/Developer shall underground all new utilities, and utility drops, and shall underground all existing overhead utilities to the closest power pole off-site.
LANDSCAPE
23. The Applicant/Developer shall submit to the Planning Division, prior to the issuance of building permits, detailed landscaping and automatic irrigation plans prepared by a California Licensed Landscape Professional, in addition to a $2,500 deposit for review of the plans. Water efficient landscapes shall be implemented in all new and rehabilitated landscaping in single-family and multi-family projects, and in private development projects that require a grading permit, building permit or use permit, as required by Chapter 18.14 of the San Dimas Municipal Code. Installation of landscaping and irrigation shall be completed prior to final of the project.
24. No trees shall be removed other than those indicated on the approved set of landscape plans.
25. The applicant shall provide for 44 new trees as a part of the development. 22 of the trees shall be replacement trees for the 11 mature trees which are to be removed. At least three (3) of these trees shall be coastal live oak trees. All trees to be planted on the project site shall be a minimum of 15-gallon in size, a minimum of eight (8) feet in height, with a minimum canopy span of three (3) feet, with at least six (6) of the replacement trees being a minimum of 24-inch box in size. The height and span may be reduced for ornamental trees when approved by the Director of Community Development.
BUILDING DIVISION – (909) 394-6260
26. The plans shall be prepared in compliance with the latest edition of the codes as amended and adopted by reference by the City of San Dimas: California Green Building Standards Code, California Building Code, California Residential Code, California Mechanical Code, California Plumbing Code, and California Electrical Code.
27. The Applicant/Developer shall comply with the latest California Title 24 Energy requirements for all new lighting, insulation, and mechanical equipment and submit calculations and
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signed at time of initial plan review. All exterior lighting to comply with required lighting density limits, controls and BUG standards.
28. The Applicant/Developer shall submit to the Building Division of the City of San Dimas plans that have been reviewed and approved by the Los Angeles County Fire Department. Plans may include access, fire sprinklers, mechanical ventilation, and any other applicable items regulated under the Fire Code.
29. All plans are required to be stamped by a California Registered Engineer or Architect unless specifically exempted by Sections 5537-5538 of the California Business & Professions Code.
30. Construction calculations, including lateral analysis, shall be required at the time plans are submitted for plan check.
31. Mechanical, Electrical and Plumbing plans are required to be submitted at time of initial plan submittal. Electrical schematic and load calculations, and plumbing (drain, waste, vent, water, and gas) schematics will be required before issuance of electrical or plumbing permits.
32. The Applicant/Developer shall submit a Drainage Plan for the proposed development to be reviewed and approved by the City Engineer and the Building Official.
33. The Applicant/Developer shall submit a Precise Grading Plan for the proposed development to be reviewed and approved by the City Engineer and the Director of Community Development. Plans shall include a composite utility locations, paving and stripping plan as well as the size of the disturbed area and the volumetric amount of cut, fill, and overexcavation.
34. The Applicant/Developer shall submit a Rough Grading Plan for the proposed development to be reviewed and approved by the City Engineer and the Director of Community Development. The Grading Plan shall conform to Appendix J of the California Building Code and shall utilize City standard notes and layout.
35. Prior to the issuance of any grading or building permits, the Applicant/Developer shall submit an updated Engineering Geology/Soils Report that includes an accurate description of the geology of the site and conclusions and recommendations regarding the effect of the geologic conditions on the proposed development and include a discussion of the expansiveness of the soils and recommended measures for foundations and slabs on grade to resist volumetric changes of the soil. This report shall also include recommendations for surcharge setback requirements in the area of ungraded slopes steeper than five horizontal to one vertical.
36. Building foundation inspections shall not be performed until a rough grading certification, location and elevation certification of the foundation forms from a California licensed surveyor, and a final soils report has been filed with the City and approved. All drainage facilities must be operable.
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37. The Applicant/Developer shall Contact the Los Angeles County Sanitation District for potential fees associated with annexation, connection, or change of occupancy
38. The Applicant/Developer shall comply with CAL Green Section 4.408.2 “Residential Mandatory Measures, Residential waste recycling”
39. Construction hours shall be limited to between 7:00 a.m. and 8:00 p.m., and shall be prohibited at any time on Sundays or public holidays, per San Dimas Municipal Code Section 8.36.100.
PUBLIC WORKS – (909) 394-6240
40. The Applicant/Developer shall provide a signed copy of the City’s certification statement declaring that the contractor will comply with Minimum Best Management Practices (BMPs) required by the MS4 permit for Los Angeles County as mandated by the National Pollutant Discharge Elimination System (NPDES).
41. The Applicant/Developer shall install sanitary sewers to serve the entire development to the specifications of the City Engineer and Los Angeles County Sewer Maintenance.
42. The Applicant/Developer shall contact the Los Angeles County Sanitation District for any required annexation, extension, or sewer trunk fee. Proof of payment/clearance is required before the City will issue any sewer permit.
43. The subject development is located within an area of Special Flood Hazard as identified by the Federal Emergency Management Agency (FEMA). The Applicant/Developer shall meet all conditions and requirements as set forth in Title 15, Chapter 15.60 of the San Dimas Municipal Code.
44. The Applicant/Developer shall provide drainage improvements to carry runoff of storm waters in the area proposed to be developed, and for contributory drainage from adjoining properties to be reviewed and approved by the City Engineer. The proposed drainage improvements shall be based on a detailed Hydrology Study conforming to the current Los Angeles County methodology. The developed flows outletting into the existing downstream system(s) from this project cannot exceed the pre-existing storm flows.
45. The Applicant/Developer shall provide street lights, street name signs and stop signs in accordance with the standards of the City.
46. The Applicant/Developer shall provide full street improvements on all streets within the limits of the development to the satisfaction of the Public Works Director and City Engineer.
Improvements to include curbs and gutters, sidewalks, medians, and paving according to City standards, as shown in the following table:
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Street Name
Curb & Gutter
PavementA.C.
Sidewalk
Drive
Approach
Street LightsStreet TreeTrailMulti-Use IslandMedian Bike TrailADA Ramp Cherokee Court (west side) X X X X X X X
Baseline Road (north side) X X X X X
Notes: 1) 4’ wide landscape easement along westerly ROW line. 2) Complete the cross gutter.
3) Complete equestrian trail and fencing on Baseline Road adjacent to Lot 1.
47. The Applicant/Developer shall provide mailboxes per City of San Dimas standards. Mailbox locations are subject to the approval of the local postmaster and the City Engineer.
48. The Applicant/Developer shall submit water plans to be reviewed and approved by the City Engineer, Golden State Water, and the Los Angeles County Fire Department.
49. The Applicant/Developer shall be responsible for any repairs within the limits of the development, including but not limited to streets and paving, curbs and gutters, sidewalks, and street lights as determined by the City Engineer and Public Works Director.
50. All work adjacent to or within the public right-of-way shall be subject to review and approval of the Public Works Director and the work shall be in accordance with applicable standards of the City of San Dimas; i.e. Standard Specifications for Public Works Construction (Green Book) and the California Manual of Uniform Traffic Control Devices (CA MUTCD), and further that the construction equipment ingress and egress be controlled by a plan approved by Public Works.
51. For projects that disturb one (1) acre or greater of soil, or projects that disturb less than one acre but are part of a larger common plan of development that in total disturbs one or more acres, the project must obtain coverage under the General Permit for Discharges of Storm Water Associated with Construction Activity, Construction General Permit Order 2012-0006- DWQ (as amended by all future adopted Construction General Permits). The Construction General Permit requires the development and implementation of a Storm Water Pollution Prevention Plan (SWPPP). Developer must submit a Notice of Intent and Waste Discharger’s Identification (WDID) number as evidence of having applied with the Construction General Permit before the City will issue a grading permit. The project proponent is ultimately responsible to comply with the requirements of Order No. 2012- 0006-DWQ, however, the City shall have the authority to enter the project site, review the
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project SWPPP, and require modifications and subsequent implementations to the SWPPP in order to prevent polluted runoff from leaving the project site onto public or private property.
52. For all projects subject to Low Impact Development (LID) regulations, Applicant/Developer must submit a site-specific drainage concept and stormwater quality plan to implement LID design principles.
53. A fully executed “Maintenance Covenant for LID Requirements” shall be recorded with the L.A. County Registrar/Recorder and submitted to the Public Works Department prior to the Certificate of Occupancy. Covenant documents shall be required to include an exhibit that details the installed treatment control devices as well as any site design or source control Best Management Practices (BMPs) for post construction. The information to be provided on this exhibit shall include, but not be limited to:
i. 8 ½” x 11” exhibits with record property owner information. ii. Types of BMPs (i.e., site design, source control and/or treatment control) to ensure modifications to the site are not conducted without the property owner being aware of the ramifications to BMP implementation. iii. Clear depiction of location of BMPs, especially those located below ground. iv. A matrix depicting the types of BMPs, frequency of inspection, type of maintenance required, and if proprietary BMPs, the company information to perform the necessary maintenance.
v. Calculations to support the sizing of the BMPs employed on the project shall be included in the report. These calculations shall correlate directly with the minimum treatment requirements of the current MS4 permit. In the case of implementing infiltration BMPs, a percolation test of the affected soil shall be performed and submitted for review by the City Engineer. vi. This document shall be reviewed by and concurred with Public Works to ensure the covenant complies with the MS4 Permit.
54. Improvement plans and necessary letters of credit, cash, and/or bonds to secure the construction of all streets, storm drains, water, and sewer shall be submitted and approved by the City Engineer, and the subdivision agreement and other required agreements approved by City Attorney, prior to the recordation of the Final Map.
55. A Final Map prepared by or under the direction of a Registered Civil Engineer or Licensed Land Surveyor must be processed through the City Engineer prior to being filed with the County Recorder.
56. All easements existing at the time of the Final Map approval must be accounted for on the approved Tentative Map. This includes the location, owner, purpose, and recording reference for all existing easements. If an easement is blanket or indeterminate in nature, a statement to that effect must be shown on the tentative map in lieu of its location.
57. All site, grading, landscape & irrigation, and street improvement plans shall be coordinated for consistency prior to the issuance of any permits.
58. A preliminary title report and guarantee is required and such document shall show all fee interest holders; all interest holders whose interest could ripen into a fee; all trust deeds,
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together with the name of the trustee; and all easement holders. The account for this title report should remain open until the final map is filed with the County Recorder.
59. Construction parking and material storage to be confined to the site. No construction related parking or material storage will be allowed on the surrounding streets.
60. The Applicant/Developer shall obtain a permit from Metropolitan Water District to construct improvements within the existing easement area.
61. The Applicant/Developer shall dedicate access rights to Baseline Road from Lot 1.
62. The Applicant/Developer shall dedicate an additional 10 feet of property for street right-ofway purposes along the west side of Cherokee Court.
63. The Applicant/Developer shall dedicate a 5’ wide landscape easement along the west side of Cherokee Court for street tree purposes.
64. The Applicant/Developer Engineer or Surveyor shall set durable monuments to the satisfaction of the City Engineer in conformance with Section 66495 of the Subdivision Map Act. The Applicant/Developer shall also provide a Monumentation specified in writing by a Registered Engineer of Licensed Land Surveyor or Record.
MITAGATION MEASURES
65. BIO-1. Nesting Bird Survey. Project activities, including initial vegetation trimming/clearing, tree trimming/removal, ground disturbance, and demolition, shall be avoided during the nesting season (January 1 to September 15). If the nesting season cannot be avoided, a nesting bird clearance survey is required within three (3) days prior to the start of Project activities during the nesting season. If active nests are present, avoidance of nest sites is required and a buffer of 300 to 500 feet (or as determined by a biologist) is recommended until a biologist has verified that juvenile birds are no longer dependent on the nest, or the nest has otherwise become inactive. An active nest is defined as a nest with eggs, chicks, or dependent juveniles, or a nest utilized for reproduction.
66. BIO-2. Pre-Construction Bat Survey. To the extent feasible, demolition or disturbance to suitable bat roosting habitat shall be scheduled between October 1 and February 28, outside of the maternity roosting season. If trees must be removed during the maternity season (March 1 to September 30), or if structures must be removed at any time of the year, a pre-construction survey by a qualified bat specialist is required within seven (7) days prior to disturbance. Maternity season lasts from March 1 to September 30 and trees or structures determined to be maternity roosts shall be left in place until the end of the maternity season.
Hibernating colonies shall be left in place until a qualified biologist determines that the bats are no longer hibernating. Bats shall be allowed to escape prior to demolition of structures.
This may be accomplished by placing one-way exclusionary devices into areas where bats are entering a structure that allows bats to exit but not re-enter.
67. CUL-1: Worker Environmental Awareness Program. Prior to the commencement of grading or excavation, workers conducting construction activities and their foremen will receive Worker Environmental Awareness Program (WEAP) training from a qualified
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archaeologist regarding the potential for sensitive archaeological and paleontological resources to be unearthed during grading activities. The workers will be directed to report any specimens of bone, stone, ceramics, or other archaeological artifacts or features observed during grading and/or other construction activities to their foremen and to cease grading activities in the immediate vicinity of the discovery until a qualified archaeologist and Native American cultural monitor is notified of the discovery and can assess their significance. The WEAP shall be implemented to educate all construction personnel of the area’s environmental conditions and the environmental protection measures that must be adhered to by all workers throughout the duration of Project construction. Training materials shall be language-appropriate for all construction personnel. Upon completion of the WEAP, workers shall sign a form stating that they attended the program, understand all protection measures, and shall abide by all the rules of the WEAP. A record of all trained personnel shall be kept with the construction foreman at the Project field construction office and shall be made available to any resource agency personnel. If new construction personnel are added to the Project later, the construction foreman shall ensure that new personnel receive training before they start working. The archaeologist shall provide hard copies of the WEAP presentation to the construction foreman.
68. CUL-2: Archaeological Treatment Plan. If historical or unique archaeological resources are discovered during construction, the contractor shall halt construction activities in the immediate area and notify the City. A qualified archaeologist shall be notified and afforded the necessary time to recover, analyze, and curate the find(s). Additionally, any Native American Tribe who consulted on the Project as provided for in Public Resources Code §21080.3.1(b) (AB52), shall be contacted regarding any pre-contact finds and be provided information after the archaeologist makes his/her initial assessment of the nature of the discovery. The Tribe may provide input with regard to significance and treatment. A Monitoring and Treatment Plan shall be prepared by the qualified archaeologist. The qualified archaeologist shall recommend the extent of archaeological monitoring necessary to ensure the protection of any other resources that may be in the area and afforded the necessary time and funds to recover, analyze, and curate the find(s). Construction activities may continue on other parts of the site while evaluation and treatment of historical or unique archaeological resources takes place.
69. NOI-1. Grading Noise Reduction. The following notes shall be placed on the grading plan:
a. “The construction contractor will use the following source controls when working within 60 feet of occupied residential buildings:
i. Use of noise-producing equipment will be limited to the interval from 7:00 a.m. to 6:00 p.m. on weekdays, 8:00 a.m. to 5:00 p.m. on Saturdays, with no construction on Sundays.
ii. For all noise-producing equipment, use types and models that have the lowest horsepower and the lowest noise-generating potential practical for their intended use.
iii. The construction contractor will ensure that all construction equipment, fixed or mobile, is properly operating (tuned-up) and lubricated and that mufflers are working adequately.
iv. Have only necessary equipment onsite.
v. Use manually adjustable or ambient-sensitive backup alarms”.
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70. TCR-1: Retain a Native American Monitor. Prior to Commencement of Ground-Disturbing Activities:
a. The project applicant shall retain a Native American Monitor from or approved by the Gabrieleño Band of Mission Indians – Kizh Nation. The monitor shall be retained prior to the commencement of any “ground-disturbing activity” for the subject project at all project locations (i.e., both on-site and any off-site locations that are included in the project description/definition and/or required in connection with the project, such as public improvement work). “Ground-disturbing activity” shall include, but is not limited to, demolition, pavement removal, potholing, auguring, grubbing, tree removal, boring, grading, excavation, drilling, and trenching.
b. A copy of the executed monitoring agreement shall be submitted to the lead agency prior to the commencement of any ground-disturbing activity, or the issuance of any permit necessary to commence a ground-disturbing activity. c. The Tribal monitor will complete daily monitoring logs that will provide descriptions of the relevant ground-disturbing activities, the type of construction activities performed, locations of ground-disturbing activities, soil types, cultural-related materials, and any other facts, conditions, materials, or discoveries of significance to the Tribe. Monitor logs will identify and describe any discovered TCRs, including but not limited to, Native American cultural and historical artifacts, remains, places of significance, etc., (collectively, tribal cultural resources, or “TCR”), as well as any discovered Native American (ancestral) human remains and burial goods.
Copies of monitor logs will be provided to the project applicant and to the lead agency.
d. Tribal monitoring shall conclude upon the following: (1) written confirmation to the Kizh from a designated point of contact for the project applicant or lead agency that all ground-disturbing activities and phases that may involve ground-disturbing activities on the project or in connection with the project are complete; or (2) a determination and written notification by the Kizh to the project applicant and lead agency that no future, planned construction activity and/or development/construction phase at the project site possesses the potential to impact TCRs.
e. Upon discovery of any TCRs, all construction activities in the immediate vicinity of the discovery shall cease (i.e., 50 feet) and shall not resume until the discovered TCR has been fully assessed by the Kizh monitor and the Kizh archaeologist. After any necessary assessment and analysis and reporting of the finds by the project archaeologist, the resources will be transferred to the Kizh for any purpose the Tribe deems appropriate, including for educational, cultural, and/or historical purposes.
71. TCR-2: Unanticipated Discovery of Human Remains and Associated Funerary Objects a. Native American human remains are defined in PRC §5097.98 (d)(1) as an inhumation or cremation in any state of decomposition or skeletal completeness.
Funerary objects, called associated grave goods in Public Resources Code §5097.98, are also to be treated according to this statute. b. If Native American human remains and/or grave goods are discovered or recognized on the project site, then all construction activities in the vicinity of the discovery shall immediately cease. Health and Safety Code §7050.5 dictates that there shall be no further excavation of disturbance of the burial or any nearby area reasonably suspected overlie adjacent remains until the County Coroner has
Resolution 2024-29 Page 17
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determined the nature of the remains. If the coroner recognizes the human remains to be those of a Native American or has reason to believe they are Native American, he or she shall contact, by telephone within 24 hours, the Native American Heritage Commission and Public Resources Code §5097.98 shall be followed.
c. Human remains and grave/burial goods shall be treated alike per California Public Resources Code §5097.98(d)(1) and (2).
d. Construction activities may resume in other parts of the project site away from discovered human remains and/or burial goods. (CEQA Guidelines §15064.5(f).) e. Preservation in place (i.e., avoidance) is the preferred manner of treatment for discovered human remains and/or burial goods. Any historic archaeological material that is not Native American in origin (non-TCR) shall be curated at a public, non-profit institution with a research interest in the materials, such as the Natural History Museum of Los Angeles County or the Fowler Museum, if such an institution agrees to accept the material. If no institution accepts the archaeological material, it shall be offered to a local school or historical society in the area for educational purposes.
f. Any discovery of human remains/burial goods shall be kept confidential to prevent further disturbance.
72. TCR-3: Procedures for Burials and Funerary Remains:
a. The term “human remains” encompasses more than human bones and includes the soil immediately surrounding the burial or cremation, the funerary objects placed with the deceased and ceremonial objects.
b. If the discovery of human remains includes four or more burials, the discovery location shall be evaluated as a cemetery and a separate treatment plan shall be created.
c. Associated funerary objects are objects that, as part of the death rite or ceremony of a culture, are reasonably believed to have been placed with individual human remains either at the time of death or later. Other items made exclusively for burial purposes or to contain human remains can also be considered as associated funerary objects.
d. In the case where discovered human remains cannot be fully documented and recovered on the same day, the remains will be covered with muslin cloth and a steel plate that can only be moved by heavy equipment will be placed over the excavation opening to protect the remains. If this type of steel plate is not available or suitable for use, a 24-hour guard should be posted outside of working hours until the remains can be suitably secured from disturbance. e. The Tribe will work with the project proponent (project applicant/developer and/or landowner) to recommend measures to keep the human remains in situ and protected in place. In the event that preservation in place is not possible, despite a good faith effort by the project proponent, before ground-disturbing activities may resume in the immediate area, the landowner will designate a reburial /repatriation site. This location will be agreed upon by the Tribe and the landowner and shall be protected in perpetuity. There shall be no publicity regarding any cultural materials, human remains, or associated funerary objects. f. Any human remains and associated funerary objects that are moved from a burial location will be placed into opaque cloth bags together with any associated funerary objects, sacred objects, and objects of cultural patrimony. The bags will be secured in a container on site or in a location agreed upon by the Tribe and the
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project proponent. All recovered remains will be reburied within six months of recovery.
g. The Tribe will work closely with the project’s qualified archaeologist to ensure any excavation is treated carefully, ethically, and respectfully. If reburial involves data recovery approved by the Tribe, documentation shall include (at a minimum) detailed descriptive notes and sketches. All data recovery documentation related to the human remains or associated burial goods shall be approved in advance by the Tribe. If any data recovery is performed by the project archaeologist, once analysis is complete, a final report shall be written and submitted to the Tribe and the NAHC. Unless expressly agreed to by the Kizh, the Tribe does NOT authorize any scientific study or the utilization of any invasive and/or destructive diagnostics on human remains.
END OF CONDITIONS
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Exhibit B
Areas to be amended shown in dashed lines.
Existing Land Use Map
Resolution 2024-29 Page 20
Tentative Tract Map 22-0001
June 11, 2024
Proposed Land Use Map
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 11, 2024
From: Chris Constantin, City Manager
Prepared by: Genevieve Amaro, Management Aide
Subject: Approve Resolution 2024-41 Authorizing Submission and Adoption of a 2024- 25 List of Projects Funded by Senate Bill 1, Road Maintenance and Rehabilitation Act of 2017
____________________________________________________________________________
SUMMARY
On April 28, 2017, the Governor signed Senate Bill 1(SB1), which is known as the Road Repair and Accountability Act of 2017 (SB1). SB1 was passed by the legislation as a means of providing additional funding for road maintenance, rehabilitation, and critical safety upgrades for State Highways, Local Streets, and Road Systems. SB1 increases the per gallon fuel excise taxes, diesel fuel excise taxes, and vehicle registration fees and provides for adjustments for inflation in future years.
This Bill created the Road Maintenance and Rehabilitation Act (RMRA). Prior to receiving any RMRA funds for any fiscal year, the City must submit an annual listing to the California Transportation Commission (CTC) of projects to be funded with RMRA funds. The deadline for project submission is July 1, 2024, for Fiscal Year 2024-25. San Dimas is anticipating receiving approximately $904,982 for FY2024-25. This amount in conjunction with funds from previous years will be enough to fund several projects. Any additional funds needed for project completion will be appropriated from other funding sources
RECOMMENDATION
City staff recommends that City Council:
1. Approve the projects proposed for SB 1/Road Maintenance and Rehabilitation Act funding.
2. Adopt Resolution 2024-41 authorizing the approved list of projects to be submitted to the California Transportation Committee for SB 1/ Road Maintenance and Rehabilitation Act funds.
Consider and Approve Resolution 2024-41 Authorizing Submission and Adoption of a 2024-25 List of Projects Funded by Senate Bill 1 Page 2 For the Meeting of June 11, 2024
FISCAL IMPACT
The proposed projects will use an estimated $2.2 million in RMRA funds, which have been accrued in previous years leaving a balance at the end of the year of approximately $216,000 in this restricted fund. The proposed streets are showing excessive wear and need extensive repairs. Repairing these streets will reduce the future maintenance cost required and will provide an aesthetically pleasing smooth street surface to our residents. Due to the size of the projects, the RMRA funds will only provide partial funding for the repairs. The remaining funding will be provided by other restricted funds such as the Gas Tax or Measure M. The budgets for these projects will be presented for approval in the FY 2024-25 budget.
Below are projects identified by Staff as applicable projects to receive SB1/RMRA funding.
Please note that the projects will not be completely funded by RMRA monies. Other restricted funds will be used to fill funding gaps. The complete funding for these projects will be presented for Council approval with the FY 2024-25 budget.
Project
Name/Location Description
Estimated Start and
Completion Date
Month/Year
Estimated Useful
Life of Project
(Years)
Cataract/ Dalepark
Removal and
replacement of
pavement sections
and concrete repairs
6/24-8/24 20-30 years
Lone Hill Ave Et Al
(Cienega to Covina
Blvd)
Reconstruct
approximately
121,000 square feet
of pavement using
approximately 4800
tons of asphalt
concrete
6/24-8/24 20-30 years
Bonita Avenue
Corridor (San Dimas
Avenue- City Limit)
Rehabilitation of
existing street with
overlay asphalt
concrete base and
cap
7/24-7/26 20-30 years
Via Vaquero East of
San Dimas Avenue
Removal and
replacement of
pavement sections
and concrete repairs
6/24-8/24 20-30 years
Cypress Ave
Design of Removals
and Replacement of
pavement sections
and concrete repairs
9/24-7/27 20-30 years
Fifth Street east of
San Dimas Ave to
Walnut, Belleview
(Fifth to Gladstone),
Smead, Hallock,
Rehabilitation of
existing street with
overlay asphalt
concrete base and
cap
1/25-6/25 20-30 years
Consider and Approve Resolution 2024-41 Authorizing Submission and Adoption of a 2024-25 List of Projects Funded by Senate Bill 1 Page 3 For the Meeting of June 11, 2024
Payson (fifth to
Walnut)
BACKGROUND
The Road Repair and Accountability Act of 2017, Senate Bill (SB 1), approved in April 2017, provides local agencies with revenue restricted for use on Road and Transportation projects but includes “reasonable reforms to ensure efficiency, accountability, performance from each dollar invested to improve California’s transportation system” (SB 1). This Bill created the RMRA and the Road Maintenance and Rehabilitation Program. In addition, programs funded by this bill include the Local Partnership Program, the Active Transportation Program, the State Highway Operation and Protection Program (SHOPP), and Local Streets and Roads apportionments.
SENATE BILL 1
Senate Bill 1 is an investment in California’s transportation systems in the amount of about $1.5 billion per year through funding from the taxes outlined below:
• A 12¢ per gallon increase to the gasoline excise tax, effective November 1, 2017 • A 20¢ per gallon increase to the diesel fuel excise tax, effective November 1, 2017 • A new $25-$175 vehicle registration fee, based on the market value of the vehicle, effective January 1, 2018
• An additional new $100 vehicle registration fee on zero-emission vehicles model year 2020 and later, effective July 1, 2020
All taxes will be adjusted annually based on the Consumer Price Index.
The funds generated by SB1 will be used for projects that include, but are not limited to, the following:
• Road maintenance and rehabilitation
• Safety projects
• Railroad grade separations
• Complete street components, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project
• Traffic control devices
SB1 specifies the annual allocation of funds for a number of transportation programs listed in the bill. The remaining RMRA revenues, will be split 50/50 between the state highway and local streets maintenance and rehabilitation. SB1 continuously appropriates the RMRA revenues to cities and counties using the same formula that applies to the existing base 18¢ per gallon gasoline excise tax.
In order to receive SB1 funding, the City must comply with all relevant federal and state laws, regulations, policies, and procedures. The funding prerequisites have been codified in the Streets and Highway Code (SHC) and include the following:
Consider and Approve Resolution 2024-41 Authorizing Submission and Adoption of a 2024-25 List of Projects Funded by Senate Bill 1 Page 4 For the Meeting of June 11, 2024
• The City must submit a list of projects that have been adopted in the fiscal year’s budget at a regular public meeting to the California Transportation Commission (CTC). • The list of projects must include a description and location of each proposed project, a proposed schedule for the project’s completion (year/quarter is adequate), and the estimated useful life of the project.
• For each fiscal year in which RMRA funds are received and expended, the City must submit documentation to the CTC that includes a description and location of each completed project, by May 1, including the amount of funds expended on the project, the completion date, and the estimated useful life of the improvement. • The City may spend its apportionment of RMRA funds on transportation priorities other than priorities outlined in SHC 2030(b) if the city or county’s average Pavement Condition Index (PCI) meets or exceeds 80.
• Agencies receiving RMRA Funds are required to sustain a Maintenance of Effort (MOE) by spending at least, the annual average of its General Fund expenditures during the 2009-10, 2010-11, and 2011-12 fiscal years for street, road, and highway repairs from the City’s General Fund.
MAINTENANCE OF EFFORT (MOE)
Agencies receiving RMRA Funds are required to sustain a Maintenance of Effort (MOE) by spending at least the annual average of its General Fund expenditures during the 2009-10, 2010- 11, and 2011-12 fiscal years for street, road, and highway repairs from the City’s General Fund.
San Dimas’ MOE requirement has been confirmed by the State Controller’s Office, and it is estimated to be approximately $ 2,100,463 annually. Additional requirements regarding development, project signage, and repainting are required as part of the program guidelines and development.
DISCUSSION/ANALYSIS
The City may submit any number of projects to the California Transportation Committee (CTC) for SB1 funding, in planning for FY 2024-25. Staff seeks Council approval to submit the projects listed in the table below. Funding will only be provided for projects on the CTC approved project list, which must be submitted to the CTC by July 1, 2024. The CTC will then submit the list of approved projects to the State Controller’s Office in August 2024, and appropriations are scheduled to be distributed in January 2025.
At this time, the 2024-25 SB1 allocation amount for the City of San Dimas is estimated to be $904,982.
To ensure that the City is on the initial eligibility list to receive the vital RMRA funds, Staff has reviewed the current street conditions to identify a list of projects that can be constructed by June 2025 and satisfy the SB1 funding requirements.
ALTERNATIVES
Use of RMRA Funding requires an annual submittal of a Council Resolution providing street project information and estimated start/end date and expected life of the projects receiving RMRA funding. This resolution is due on July 1st. Council can direct an alternate project selection which would have to approved at the next Council meeting in order to be compliant with RMRA funding requirements.
Consider and Approve Resolution 2024-41 Authorizing Submission and Adoption of a 2024-25 List of Projects Funded by Senate Bill 1 Page 5 For the Meeting of June 11, 2024
ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act CEQA). Under CEQA Guidelines Section 15378(b)(5), continued administrative activities and organization activities that will not result in a direct or indirect physical change in the environment are not CEQA projects. The adoption of Resolution 2024-41 SB1 Funds RMRA project list for FY 2024-25 are organizational activities of the government which involves the fiscal activities, as such, this item is not a CEQA project. Even if it was determined to be a CEQA project, pursuant to CEQA Guidelines Section 15061(b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Genevieve Amaro
Management Aide
Attachments:
1. Resolution 2024-41, List of FY 2024-25 Projects Funded by SB 1/RMRA
ATTACHMENT 1
RESOLUTION 2024-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,
COUNTY OF LOS ANGELES, CALIFORNIA, AUTHORIZING SUBMISSION AND ADOPTION OF A LIST OF PROJECTS IN FISCAL YEAR 2024-2025 FUNDED BY SENATE BILL 1, ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvements; and WHEREAS, the City of San Dimas, will receive an estimated $904,982 in RMRA funding in Fiscal Year 2024-2025 from SB 1; and
WHEREAS, this is the eight year in which the City of San Dimas is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing mobility options for the traveling public that otherwise would not have been possible without SB; and
WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate six or more streets this year and similar projects in the future; and all projects proposed to receive funding must be included in the budget adopted by the City Council at a regular public meeting; and WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in at “lower risk” condition and this revenue will help us increase the overall quality of or road system and over the next decade will help bring our streets and roads into a good condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety using current technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE IT IS HEREBY RESOLVED, that the City Council of the City of San Dimas does hereby resolve and authorizes as follows:
SECTION 1. The foregoing recitals are true and correct.
SECTION 2. The following list of proposed projects will be funded in-part or solely with fiscal year 2024-2025 Road Maintenance and Rehabilitation Account revenues:
Resolution 2024-41 SB1/ RMRA Funds FY24-25 2
June 11, 2024
Project Title/Location Description
Estimated
StartCompletion
Month/Year
Estimated
Useful Life of
Project
(Years)
Cataract/ Dalepark
Removal and replacement of
pavement sections and
concrete repairs
6/24-8/24 20-30 years
Lone Hill Ave Et Al (Cienega to
Covina Blvd)
Reconstruct approximately
121,000 square feet of
pavement using
approximately 4800 tons of
asphalt concrete
6/24-8/24 20-30 years
Bonita Avenue Corridor (San
Dimas Avenue- City Limit)
Rehabilitation of existing
street with overlay asphalt
concrete base and cap
7/24-7/26 20-30 years
Via Vaquero East of San
Dimas Avenue
Removal and replacement of
pavement sections and
concrete repairs
6/24-8/24 20-30 years
Cypress Ave
Design of Removals and
Replacement of pavement
sections and concrete repairs
9/24-7/27 20-30 years
Fifth Street east of San Dimas
Ave to Walnut, Belleview (Fifth
to Gladstone), Smead, Hallock,
Payson (fifth to Walnut)
Rehabilitation of existing
street with overlay asphalt
concrete base and cap 1/25-6/25 20-30 years
PASSED, APPROVED AND ADOPTED this 11th day of June, 2024. ____________________________________
Emmett G Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2024-41 was adopted by the City Council of San Dimas at its regular meeting of June 11, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Debra Black, City Clerk
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 11, 2024
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Adopt Resolution 2024-46, Approving the 2024-25 Operating and Capital Improvement Program Budget
____________________________________________________________________________
SUMMARY
Recommended adoption of Resolution 2024-46 adopting the 2024-25 Operating and Capital Improvement Program Budget
RECOMMENDATION
Staff recommends that the City Council:
• Consideration of retaining funding for Commissioners and the Community Development Director to attend the Planning Commissioner ‘s Academy in Santa Rosa or remove it from the proposed budget.
• Adopt Resolution 2024-46 approving the 2024-25 Operating and Capital Improvement Program budget.
FISCAL IMPACT
The proposed Resolution 2024-46 would authorize a spending plan of $63,763,339 across all funds. The overall budget demonstrates a deficit of ($1,083,960) The proposed budget would reduce the unassigned fund balance of $14,079,428 by ($1,083,960) to a total of $12,995,468, with the General Fund Assigned & Unassigned total balance decreasing by ($525,460) to total of $31,872,754. The assigned reserve will increase by $558,500, which is designated for future capital asset replacement or new equipment needs.
The reserve balance for all funds would decrease from $70,010,507 to $56,868,639 a reduction of ($13,141,868), primarily allocated for major road reconstruction, spending of ROPS funds for the Successor Agency that was received in the 2023-24 fiscal year and Housing capital projects.
Adopt Resolution 2024-46, Approving the 2024-25 Operating and Capital Improvement Program Budget Page 2
For the Meeting of June 11, 2024
The unassigned General Fund balance would equal 42% of operating expenditures and the total General Fund reserves would equate to 102% of operating reserves.
BACKGROUND
The 2024-25 budget cycle commenced with a January 10, 2024, kickoff meeting with senior staff.
Over the next three months, staff meet with the city commissions to consider their recommendations for the budget and discussed budget priorities with Council at the February 27th study session.
Guided by the priorities and principals established by the City Council in both 2021 and 2022, staff formulated and submitted budget proposals that were reviewed by Finance staff.
Starting March 18th, 2024, Finance staff met with each department to discuss proposals and identify adjustments based on past actuals and activity, aiming to propose budgets aligning with anticipated service levels.
During the week of March 25th, 2024, departments, along with Finance staff, met with City Management to discuss proposed projects, and equipment additions and replacements as well as their operational plans. Based on recommendations for items to be included, the preliminary budget includes the results of the Finance and City Management review of department requests, actuals, and activity levels.
Study Sessions were held on April 23rd, 2024, and May 14th, 2024, with recommendations on how to address the projected deficit of $1,726,407. At the April 23rd, 2024, meeting, Council directed staff to reduce the deficit and to utilize reserves to address a portion of the deficit.
At the May 14th, 2024, meeting Council directed staff to suspend or cut the following budget items.
Suspend:
Audit Consulting Services $75,000
Community Survey $30,000
SGV Economic Partnership $5,500
Alley Designs $60,000
New table purchases Sr. Center $10,000
New tree planting $10,000
Reduction of City events $10,000
Planning Commissioners Academy $9,500
Building Intern $35,000
Total $245,000
Cut:
Non-contracted costs for Chamber $7,200
Portion of Waste Compliance Services $27,000