Agenda packet, first session — San Dimas City Council, May 27, 2025 (part 2 of 3)

Ordinance 1324 Page 61
Amend The City Of San Dimas Municipal Code Title 18 As Necessary To Eliminate The Development Plan Review Board.
application to the community development department development plan review board, the applicant may request an informal review and comments regarding the city development policies and standards that the board review and approve a conceptual design plan for the project. An application for conceptual design review shall be accompanied by any applicable fee and the following materials:
…
Prior to any submittal to the development plan review board, applicants shall submit the above items to the city staff for informal review and comments regarding city development standards and policies.

Such meetings will serve to reduce expenditures of time and money through the development process.

SECTION 215. Section 18.538.180. is hereby amended to read as follows:

18.538.180. Appeal provisions.

The determination of the director of community development, development plan review board and/or the planning commission as applicable, may be appealed to the city council pursuant to the provisions of Chapter 18.212 of this title.

SECTION 216. Chapter 18.540 Article IX Plan Review and Disposition is hereby amended to read as follows:

18.540.800 Review Requirements – Development plans.

18.540.810 Precise plan review.

18.540.820 Plan disposition

18.540.8130 Minor modifications
SECTION 217. Section 18.540.040. is hereby amended to read as follows:

18.540.040. General notes.

The project area of Specific Plan No. 24 is designated as commercial and industrial by the city general plan. All development, uses and activity shall be subject to, but not limited to, the following general provisions:
…
G. Any permitted uses or conditionally permitted use not specifically provided by the San Dimas Specific plan No. 24 shall not be permitted without a determination of use by the director of community development development plan review board pursuant to provisions of Chapter 18.12 of this title; and
SECTION 218. Section 18.540.120. is hereby amended to read as follows:

18.540.120. Permitted uses.

Uses permitted in Area I shall include those businesses listed in this section which operate in compliance with the intent and standards of this specific plan area. Each business shall be evaluated in terms of its operational characteristics and specific site location. …
B. Uses which are directly related to the needs of freeway travelers and which are dependent on large traffic volume, including, but not limited to, department stores, minor commercial uses related, secondary and incidental to an otherwise permitted use, and similar freeway oriented uses which may be approved by the director of community development upon finding that they are not more obnoxious or detrimental to the public health, safety and welfare than any other permitted uses.

The determination of the director of community development may be appealed to the planning commission development plan review board and, thereafter, the city council in accordance with Chapter 18.212 of this title;
SECTION 219. Section 18.540.240. is hereby amended to read as follows:

18.540.240. Signage.

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Amend The City Of San Dimas Municipal Code Title 18 As Necessary To Eliminate The Development Plan Review Board.

The provisions of Chapter 18.152 of this title shall apply. No signs shall be installed until a master sign program for the project has been approved by the review authority pursuant to Chapter

18.12 of this title development plan review board.

SECTION 220. Section 18.540.250. is hereby amended to read as follows:

18.540.250. Architecture.

A. Due to the highly visible location of this site, a common architectural theme is encouraged to provide a high quality product. Structures shall be designed utilizing a western or Early California architecture design and shall be approved by the review authority pursuant to Chapter 18.12 of this title plan review board. The use of wood and/or stucco is preferred for the exterior. …
D. Detailed architectural guidelines shall be prepared for final review and approval by the planning commission development plan review board prior to the granting of precise plan approvals for any development within Area I-B.

SECTION 221. Section 18.540.690. is hereby amended to read as follows:

18.540.690. Entry treatments.

All driveway entrances shall incorporate decorative pavement treatment. Additional entry treatment may be required by the review authority pursuant to Chapter 18.12 of this title development plan review board.

SECTION 222. Section 18.540.710. is hereby amended to read as follows:

18.540.710. Outdoor display/ storage areas.

Outdoor display and/or storage areas may be permitted when incidental and secondary to a permitted use subject to review and approval by the director of community development or designee development plan review board. The uses shall not be located or operated in such a manner as to be detrimental to the visual quality of the primary user nor to negatively impact adjacent properties by means of noise, odor, appearance or other characteristics. In approving the display or storage area, the director of community development or designee development plan review board may impose buffers consisting of decorative block walls, berming, landscaping, or combinations thereof to mitigate any perceived impacts.

SECTION 223. Section 18.540.760. is hereby amended to read as follows:

18.540.760. Walls.

Walls shall be permitted and/or required pursuant to the following provisions. All walls shall be constructed of decorative concrete tilt-up, masonry or other approved durable material.

A. Required Walls. Walls shall be required to screen truck and storage areas where allowed by this chapter. Interior walls may be required by the the review authority pursuant to Chapter 18.12 of this title development plan review board as a component of the design review process. All screening walls shall be architecturally compatible with the buildings with the project and planning unit, and shall incorporate vertical landscaping such as vines, trees and shrubbery. The vertical landscaping elements shall be located on the public right-of-way side to provide visual relief from the horizontal expanse. The height of the screening walls shall be governed by the view shed from the surrounding areas which shall take into consideration the height of equipment and/or trucks to be stored behind the walls.

SECTION 224. Section 18.540.800. is hereby amended to read as follows:

18.540.800. Review requirements – Development plans.

A. Before any grading or construction is undertaken on any lot or parcel within the Specific Plan No. 24 area, development plans shall be reviewed and approved pursuant to Chapter 18.12 of this title. Before any grading is undertaken on any lot or parcel within the Specific Plan No. 24 area,

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a precise plan shall be submitted for review and approval by the development plan review board, planning commission and city council.

B. Unless otherwise provided in accordance with Section 18.12.050 of this title, precise plans shall be subject to final review and approval by the development plan review board, the planning commission and the city council.

C. In addition to the standard development plan review findings, , the development plan review board, the planning commission and the city council, in approving a precise plan for any lot or lots in Specific Plan No. 24, shall make the following findings:

1. The proposed improvements will maintain or enhance the existing character and purpose of Specific Plan No. 24, as set forth in Section 18.542.010 of this title;

2. The architectural character, style and use of materials harmonize with the natural setting, if applicable.

D. Prior to submitting development plans, the applicant shall meet with planning staff members to discuss and review the general purpose and objectives of the specific plan in relation to any development concepts proposed by the applicant.

SECTION 225. Section 18.540.810. shall be deleted in its entirety:

18.540.810. Precise plan review.

A. The applicant shall submit a minimum of four sets of scaled plans to the planning department which shall include the following, where applicable:

1. Precise grading plan and site plan;

2. Architectural floor plans and elevations;

3. Grading plan;

4. Lighting plan;

5. Conceptual landscaping plan;

6. Fencing plan;

7. Access and circulation plan;

8. Utility plan;

9. Master sign program.

B. Precise plans shall be reviewed and approved as set forth in Section 18.542.800 of this title.

C. The approving authority shall make the findings in accordance with Section 18.12.060 of this title.

SECTION 226. Section 18.540.820. shall be deleted in its entirety:

18.540.820. Plan disposition.

A. The development plan review board shall consider the plans and shall recommend to the planning commission approval, conditional approval or disapproval of the plans with any conditions deemed necessary to protect the public health, safety and general welfare.

B. The planning commission shall consider the plans and recommend to the city council approval, conditional approval or disapproval of the plans with any conditions deemed necessary to protect the public health, safety and general welfare.

C. Upon receipt of the recommendation from the planning commission, the city council shall approve, conditionally approve or disapprove the precise plan.

D. Amendments to Approved Plans. Development plans and precise plans may be amended by the same process provided for approval. Minor modifications, which do not substantially change the concept of an approved development plan or precise plan may be approved by the director of community development and the development plan review board.

SECTION 227. Section 18.540.830 is hereby amended to read as follows:

18.540.8130 Minor modifications Page 120 – 364
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SECTION 228. Chapter 18.542 Article V Plan Review and Disposition is hereby amended to read as follows:

18.542.600 Review Requirements – Precise plans.

18.542.610 Review requirements – Land divisions.

18.542.620 Precise plan review requirements.

18.542.630 Plan disposition
SECTION 229. Section 18.542.140. is hereby amended to read as follows:

18.542.140. Accessory uses.

Accessory uses in Planning Areas One and Two of Specific Plan No. 25 are as follows:
…
F. Other uses similar to those stated which the director of community development plan review board finds consistent with the spirit and intent of this specific plan.

SECTION 230. Section 18.542.230. is hereby amended to read as follows:

18.542.230. Grading.

Grading of the site shall conform to the standards set forth in this section. Construction grading shall not be issued unless the grading plans have first been reviewed and approved by the director of community development planning and city engineer, according to the terms of the applicable city approvals.
…
C. Prior to the issuance of a grading permit, the developer shall submit a tree removal plan for review and approval pursuant to Chapter 18.162 of this title.by the development plan review board.

Trees six inches in diameter or larger to be removed shall be identified on the tree removal plan.

SECTION 231. Section 18.542.260. is hereby amended to read as follows:

18.542.260. Setbacks.

A. Setbacks for Planning Area One shall be as follows:

1. Front Yard Setbacks. Front yard setbacks shall be a minimum of twenty feet but a lesser minimum setback may be reviewed and approved by director of community development or designee development plan review board if warranted by topographic conditions or to otherwise comply with the intent of standards set forth in this specific plan.

2. Side Yard Setbacks. Side yard setbacks shall be a minimum of twenty-five feet combined but a lesser minimum setback may be reviewed and approved by the director of community development or designee development plan review board if warranted by topographic conditions or to otherwise comply with the intent of standards set forth in this specific plan.

3. Setbacks for Accessory Structures. Setbacks for accessory structures shall be as established by the director of community development or designee development plan review board, but no less than twenty feet to the side or rear yard property line but a lesser minimum setback may be reviewed and approved by the director of community development development plan review board if warranted by topographic conditions or to otherwise comply with the intent of standards set forth in this specific plan.

B. Setbacks for Planning Area Two shall be as follows:

1. Front Yard Setbacks. Front yard setbacks shall be a minimum of fifty feet but a lesser minimum setback may be reviewed and approved by director of community development or designee development plan review board if warranted by topographic conditions or to otherwise comply with the intent of standards set forth in this specific plan.

2. Side Yard Setbacks. Side yard setbacks shall be a minimum of forty feet but a lesser minimum setback may be reviewed and approved by the director of community development or designee development plan review board if warranted by topographic conditions or to otherwise comply with the intent of standards set forth in this specific plan.

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3. Setbacks for Accessory Structures. Setbacks for accessory structures shall be as established by the director of community development or designee development plan review board, but no less than forty feet to the side or rear yard property line but a lesser minimum setback may be reviewed and approved by the director of community development or designee development plan review board if warranted by topographic conditions or to otherwise comply with the intent of standards set forth in this specific plan.

SECTION 232. Section 18.542.370. is hereby amended to read as follows:

18.542.370. Fencing.

A conceptual fencing plan shall be submitted which indicates the general areas where fences are permitted. The purpose of this plan is to prohibit the arbitrary placement of fences on the visible slopes of the hillside areas. Prior to the issuance of grading or building permits, a fencing plan shall be submitted to the planning division development plan review board for review and approval. The fencing plan shall clearly indicate the location, height, and type of materials and color selection to be utilized for fencing. Areas prohibited from fencing shall be indicated on the plan.

SECTION 233. Section 18.542.500. is hereby amended to read as follows:

18.542.500. Purpose.

A. The purpose of the architectural guidelines is threefold:
…
C. To provide guidance to the review authority pursuant to Chapter 18.12 of this title planning commission, the development plan review board and the city council in the subsequent review of building plans as noted in the plan review and plan disposition procedures.

SECTION 234. Section 18.542.600. is hereby amended to read as follows:

18.542.600. Review requirements – Precise plans.

A. Before any grading or construction is undertaken on any lot or parcel within the Specific Plan No. 25 area, development plans shall be reviewed and approved pursuant to Chapter 18.12 of this title. Before any grading for residential development is undertaken on any lot or parcel within the Specific Plan No. 25 area, a precise plan shall be submitted for review and approval by the development plan review board, planning commission and city council.

B. Unless otherwise provided in accordance with Section 18.12.050, precise plans shall be subject to final review and approval by the development plan review board, the planning commission and the city council.

C. In addition to the standard development plan findings, the development plan review board, the planning commission and the city council, in approving a precise plan for any lot or lots in Specific Plan No. 25, shall make the following findings:

1. The proposed improvements will maintain or enhance the existing character and purpose of Specific Plan No. 25, as set forth in Section 18.542.010(D);

2. Structures and appurtenances are sited in a manner that minimizes visual impact and disturbance to the natural terrain and are in conformance with the intent of Specific Plan No. 25;

3. The architectural character, style and use of materials harmonize with the natural setting, if applicable.

Before any division of land is undertaken on any lot or parcel within the Specific Plan No. 25 area, a tentative parcel or tract map, pursuant to Title 17 and the State Subdivision Map Act, shall be

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submitted for review and approval by the development plan review board, planning commission and city council. The following additional requirements shall apply.

A. Three-dimensional model;
B. Viewshed analysis;
C. Identification of building pad locations for all proposed development, including type of foundation construction and three-dimensional building envelope. § 18.542.620Precise plan review requirements.

A. The applicant shall submit a minimum of four sets of scaled plans to the planning department which shall include the following, where applicable:

1. Precise grading plan and site plan;

2. Architectural floor plans and elevations;

3. Grading plan;

4. Lighting plan;

5. Conceptual landscaping plan;

6. Fencing plan;

7. Access and circulation plan;

8. Utility plan;

9. Viewshed analysis;

10. Three-dimensional model.

B. Precise plans shall be reviewed and approved as set forth in Section 18.542.630.

C. The approving authority shall make the findings in accordance with Section 18.12.060. § 18.542.630Plan disposition.

C. Upon receipt of the recommendation from the planning commission, the city council shall approve, conditionally approve or disapprove the precise plan.

D. Amendments to Approved Plans. Development plans and precise plans may be amended by the same process provided for approval. Minor modifications, which do not substantially change the concept of an approved development plan or precise plan may be approved by the director of planning and reported to the development plan review board.

SECTION 235. Chapter 18.544 Article VII Plan Review and Disposition is hereby amended to read as follows:

18.544.800 Review Requirements – Development plans.

18.544.810 Precise Plan review

18. 544.820 Plan disposition.

18.544.8310. Minor modifications.

SECTION 236. Section 18.544.040. is hereby amended to read as follows:

18.544.040. General notes.

The project area of Specific Plan No. 26 is designated as commercial by the city general plan (proposed amendment to mixed use) “as a Specific Plan Area for commercial and/or residential development.” All development, uses and activity shall be subject to, but not limited to, the following general provisions:

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G. Any permitted use or conditionally permitted use not specifically provided by the San Dimas Specific Plan No. 26 shall not be permitted without a determination of use by the Community Development Department development plan review board pursuant to provisions of Chapter 18.12 of this title; and
SECTION 237. Section 18.544.110. is hereby amended to read as follows:

18.544.110. Permitted uses.

Uses permitted in Area I shall include those businesses listed in this section which operate in compliance with the intent and standards of this specific plan area. Each business shall be evaluated in terms of its operational characteristics and specific site location. …
E. Other uses. Other similar permitted and conditional uses determined by the director of community development services to be similar and not more obnoxious or detrimental to the public health, safety and welfare, in accordance with the findings as set forth in Section 18.192.040 of this title. The determination of the director may be appealed to the planning commission development plan review board and, thereafter, the city council in accordance with Chapter 18.212 of this title.

SECTION 238. Section 18.544.240. is hereby amended to read as follows:

18.544.240. Signage.

The provisions of Chapter 18.152 of this title shall apply. No signs shall be installed until a master sign program for the project has been approved by the review authority pursuant to Chapter

18.12 of this title. development plan review board.

SECTION 239. Section 18.544.250. is hereby amended to read as follows:

18.544.250. Architecture.

A. Theme. Due to the highly visible location of this site, a common architectural theme is encouraged to provide a high quality product. Structures shall be approved by the review authority pursuant to Chapter 18.12 of this title development plan review board. The use of wood and/or stucco is preferred for the exterior.

SECTION 240. Section 18.544.710. is hereby amended to read as follows:

18.544.710. Entry treatments.

SECTION 241. Section 18.544.770. is hereby amended to read as follows:

18.544.770. Walls.

Walls shall be permitted and/or required pursuant to the following provisions. All walls shall be constructed of decorative concrete tilt-up, masonry or other approved durable material.

A. Required Walls. Walls shall be required to screen truck and storage areas where allowed by this chapter. Interior walls may be required by the review authority pursuant to Chapter 18.12 of this title development plan review board as a component of the design review process. All screening walls shall be architecturally compatible with the buildings within the project and planning units, and shall incorporate vertical landscaping such as vines, trees and shrubbery. The vertical landscaping elements shall be located on the public right-of-way side to provide visual relief from the horizontal expanse. The height of the screening walls shall be governed by the view shed from the surrounding areas which shall take into consideration the height of equipment and/ or trucks to be stored behind the walls.

SECTION 242. Section 18.544.800. is hereby amended to read as follows:

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18.544.800. Review requirements – Development plans.

A. Before any grading or construction is undertaken on any lot or parcel within the Specific Plan No. 26 area, development plans shall be reviewed and approved pursuant to Chapter 18.12 of this title. Before any grading is undertaken on any lot or parcel within the Specific Plan No. 26 area, a precise plan shall be submitted for review and approval by the development plan review board, planning commission and city council.

1. The proposed improvements will maintain or enhance the existing character and purpose of Specific Plan No. 26, as set forth in Section 18.542.010 of this title;

2. The architectural character, style and use of materials harmonize with the natural setting, if applicable.

SECTION 243. Section 18.544.810 shall be deleted in its entirety:
§ 18.544.810 Precise plan review.

A. The applicant shall submit a minimum of four sets of scaled plans to the planning department which shall include the following, where applicable:

1. Precise grading plan and site plan;

2. Architectural floor plans and elevations;

3. Grading plan;

4. Lighting plan;

5. Conceptual landscaping plan;

6. Fencing plan;

7. Access and circulation plan;

8. Utility plan;

9. Master sign program.

B. Precise plans shall be reviewed and approved as set forth in Section 18.542.800 of this title.

C. The approving authority shall make the findings in accordance with Section 18.12.060 of this title.

SECTION 244. Section 18.544.820 shall be deleted in its entirety:
§ 18.544.820 Plan disposition.

C. Upon receipt of the recommendation from the planning commission, the city council shall approve, conditionally approve or disapprove the precise plan.

D. Amendments to Approved Plans. Development plans and precise plans may be amended by the same process provided for approval. Minor modifications, which do not substantially change

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the concept of an approved development plan or precise plan may be approved by the director of development services and reported to the development plan review board.

SECTION 245. Section 18.544.830. is hereby amended to read as follows:

18.544.8310. Minor modifications.

The director of community development services without public hearing may grant minor modifications to the provisions of this specific plan limited to the following:
…
SECTION 246. Section 2.36.010. is hereby amended to read as follows:

2.36.010 Fees- Generally- Renewal
…
A. Unless otherwise stated in this chapter or Chapter 5.28, 5.32 or 5.68, the fee for filing an application for a permit pursuant to this chapter or Chapter 5.28, 5.32 or 5.68, shall be as required by the Fee Schedule Resolution approved by the City Council fifteen dollars, payable in advance. The license fee prescribed in Chapters 5.04, 5.12, 5.16, 5.20, 5.24 and 5.68 for the particular business and the permit fee shall accompany the application for the permit therefor under this chapter and Chapters 5.28, 5.36 and 5.68.

Permits for the following businesses or activities shall be renewed annually on or before the anniversary date of the issuance of such permit:

1. Auction establishments or auctioneer;

2. Bankrupt stock, bankrupt sales or close-out sales;

3. Billiard and pool halls;

4. Carnivals, circuses and rodeos;

5. Accessory game arcades;

6. Entertainment;

7. Pawnbrokers;

8. Secondhand dealers;

9. Solicitors, annual permit application fee, seventy-five dollars;

10. Fortunetelling;

11. Sightseeing recreational tours;

12. Sidewalk vendors.

Fee for each such renewal shall be fifteen dollars.

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 27, 2025
From: Brad McKinney, City Manager
Prepared by: Anissa Livas, Sr. Management Analyst
Subject: Approve Resolution 2025-30, Authorizing an Amendment to the Memorandum of Agreement with the San Gabriel Valley Council of Governments for Public Safety Funds
____________________________________________________________________________

SUMMARY
The City was previously awarded a $200,000 Public Safety Grant through the San Gabriel Valley Council of Governments (SGVCOG). A Memorandum of Agreement (MOA) was executed to administer the funds on a reimbursement basis. The City is requesting a nonsubstantive amendment to extend the term of the agreement and the invoice submission deadline to December 31, 2025. This item seeks Council approval of the amendment.

RECOMMENDATION
Staff recommends the City Council:
• Approve Resolution 2025-30, authorizing an amendment to the Memorandum of Agreement between the City of San Dimas and SGVCOG related to the Public Safety Grant.
• Authorize the City Manager or designee to execute the amendment and take all necessary actions to implement the updated agreement terms.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact associated with the amendment. The total grant amount remains at $200,000 and continues to be administered on a reimbursement basis. No additional City funds are required.

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Approve Resolution 2025-30 Authorizing an Amendment to the Memorandum of Agreement with the San Gabriel Valley Council of Governments for Public Safety Funds Page 2 For the Meeting of May 27, 2025

BACKGROUND
On May 14, 2024, the City Council adopted Resolution 2024-32, approving the acceptance of a $200,000 Public Safety Grant awarded by SGVCOG and authorizing execution of a Memorandum of Agreement. The grant, made possible through Assembly Bill 106, supports local public safety initiatives. The original staff report noted the funds would be used to enhance public safety technology and community safety, with expenditures reimbursed upon submission of eligible invoices.

The MOA outlines the City’s responsibilities, including compliance with AB 106 requirements and timely submission of documentation for reimbursement.

DISCUSSION/ANALYSIS
City staff is requesting a non-substantive amendment to the MOA to extend the term of the agreement and update the invoice submission deadline to December 31, 2025. This extension allows additional time for planned expenditures and ensures the City can fully utilize the awarded funds.

The funds are being used to support local public safety initiatives, including the installation of new security cameras, the purchase of drones with supporting equipment and software, and other technology improvements. These tools are intended to enhance situational awareness and support coordination efforts that strengthen community safety and emergency preparedness.

All other terms of the agreement remain unchanged. The amendment does not affect the amount of funding, scope of work, or the City’s obligations under the original MOA. Because the original resolution did not include language authorizing the City Manager to execute amendments, the item is being brought back to Council for approval.

ALTERNATIVES
The City Council can not approve the amendment, which may impact the City’s ability to fully utilize the grant and receive reimbursement for eligible expenses.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Anissa Livas
Sr. Management Analyst

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Approve Resolution 2025-30 Authorizing an Amendment to the Memorandum of Agreement with the San Gabriel Valley Council of Governments for Public Safety Funds Page 3 For the Meeting of May 27, 2025
Attachments:

1. Resolution 2025-30 Approving an Amendment to the SGVCOG MOA for Public Safety Grant.

2. First Amendment to Memorandum of Agreement with SGVCOG

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ATTACHMENT 1
RESOLUTION 2025-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, APPROVING AN AMENDMENT TO THE

MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF SAN DIMAS AND THE

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR THE DISTRIBUTION

OF FUNDS FOR A PUBLIC SAFETY GRANT AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AMENDMENT
WHEREAS, the City Council previously approved Resolution 2024-32 authorizing acceptance of a $200,000 Public Safety Grant awarded by the San Gabriel Valley Council of Governments (SGVCOG), and executed a Memorandum of Agreement (MOA) outlining the terms for disbursement and reimbursement of grant funds; and
WHEREAS, the grant funding is made available through Assembly Bill 106 and is intended to support public safety initiatives in the City of San Dimas; and WHEREAS, City staff is requesting a non-substantive amendment to the MOA to extend the term of the agreement and the deadline for invoice submittals to December 31, 2025, to allow additional time for use and reimbursement of grant funds; and WHEREAS, all other provision of the MOA remained unchanged, and this amendment does not alter the amount of funding, scope of work, or responsibilities of the City under the agreement; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby approves the amendment to the Memorandum of Agreement between the City of San Dimas and the San Gabriel Valley Council of Governments, attached hereto as Exhibit A.

SECTION 2. The City Manager or designee is authorized to execute the amendment and take all necessary actions to carry out the terms of the revised agreement.

SECTION 3. The City clerk shall certify the adoption of this resolution.

PASSED, APPROVED AND ADOPTED this 27th day of May, 2025. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

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Resolution 2025-30 Page 2
Approving an Amendment to Public Safety Grant MOA
May 27, 2025

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )§

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK, of the City of San Dimas, California, do hereby certify that the foregoing is a full, true and correct copy of Resolution 2025-30. It was duly adopted and passed at a regular meeting of the San Dimas City Council on the 27TH, day of May, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

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AMENDMENT NO.1

TO FUNDING MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF SAN

DIMAS AND THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG)
This First Amendment to Funding Memorandum of Agreement (“First Amendment”) is made and entered into as of May 27, 2025, by and between the San Gabriel Valley Council of Governments, a California joint powers agency (“SGVCOG”), and the City of San Dimas (the “City”) shall be effective as of May 27, 2025:

RECITALS:

A. The SGVCOG was established to have a unified voice to maximize resources and advocate for regional and member interests to improve the quality of life in the San Gabriel Valley within the jurisdictions of its member cities and its unincorporated areas.

B. Pursuant to Senate Bill No. 104 (2023), Section 19.564 (b)(57), $1,000,000 was allocated to the SGVCOG by the Department of Housing and Community Development for a homeless services pilot program. The scope of this funded was expanded per Assembly Bill 106, Section

19.564(b)(57) (2024) to include public safety support (the “SB 104/AB 106 Funds”).

C. After consultation with State Senator Rubio’s office concerning the distribution of funds, it was agreed that a portion of the funds should be distributed to the City.

D. By way of that certain Funding Memorandum of Agreement dated June 12, 2024 (“MOA”), the City and the SGVCOG desired to set forth the terms for distribution of the SB 104/AB 106 Funds (the “Program”).

E. SGVCOG and the City desire to amend the MOA as provided herein.

NOW, THEREFORE, the parties hereby agree as follows:

1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the MOA.

2. Article II. Responsibilities of each of the Parties. Section II.B.2 and Section II.B.3 of the MOA shall be deleted in their entirety and replaced with the following, with the remaining subsections of Section II.B. renumbered accordingly:

2. Submit detailed invoices and further documentation reasonably necessary to ensure the funds were expended consistent with Assembly Bill 106 by December 31, 2025.

ATTACHMENT 2

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3. Article IV Project Management. Section IV.B of the MOA shall be deleted in its entirety and replaced with the following:

B. For the purposes of this MOA, the City of San Dimas designates the following individual as its Project Manager to which any noticed required under this MOA shall be sent:

Anissa Livas, Senior Management Analyst
City of San Dimas
245 East Bonita Avenue
San Dimas, Ca 91773
[email protected]

4. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the MOA and except as specifically amended hereby, the MOA shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the MOA, the terms and provisions of this First Amendment shall control.

IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written.
“The City”

FOR THE CITY OF SAN DIMAS
*By:___________________________
Printed Name:___________________
Title:___________________________
*By:___________________________
Printed Name:___________________
Title:___________________________
“SGVCOG”

SAN GABRIEL VALLEY COUNCIL OF

GOVERNMENTS
By:___________________________
Marisa Creter
Title: Executive Director

APPROVED AS TO FORM
______________________________
David DeBerry, General Counsel

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 27, 2025
From: Brad McKinney, City Manager
Prepared by: Daniel Ford, Facilities Maintenance Manager Subject: Award of Construction Contract 2025-02 City Hall Pitched Roof Replacement to WC Construction Services in an Amount not to Exceed $485,329.24 for the Necessary Repairs and Reroofing of the East and West Pitched Roofs. Approve an Overall Project Budget of $510,329.24 to Include Construction and Engineering, and a 10% Contingency.
____________________________________________________________________________

SUMMARY
Award of Construction Contract 2025-02 City Hall Pitched Roof Replacement in the not-toexceed amount of $485,329.24, which includes the mobilization/demolition and necessary structural repairs for the west roof and the re-roofing of both east and west roofs underlayment, tile, and additional roofing components.

RECOMMENDATION
Staff recommends that City Council approve the following:

1. Award Construction Contract 2025-02 City Hall Pitched Roof Replacement in an amount not to exceed $485,329.24 to WC Construction for construction services.

2. Approve Change Order #1 in the amount of $94,284.80 to account for revised square footage.

3. Approve a total project budget of $510,329.24, which includes $485,329.24 for construction ($346,923.60 base bid, $94,284.80 change order #1 to reflect revised square footage, and a 10% contingency of $44,120.84) and $25,000 for engineering and professional services.

4. Authorize the City Manager or his designee to execute a Construction Contract with WC Construction Services in a form approved by the City Attorney.

5. Approve a supplemental budget appropriation of funds in the amount of $110,329.24 to account number 100.4314.039.054 to complete the project.

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Award of Construction Contract 2025-02 City Hall Pitched Roof Replacement to WC Construction Services and approve an overall project budget of $510,329.24 to include construction, engineering, and contingency. Page 2
For the Meeting of May 27, 2025
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
The total proposed project budget is $510,329.24, which includes $485,329.24 for construction ($346,923.60 base bid, $94,284.80 change order #1 for of revised square footage, and $44,120.84 for a 10% contingency) and $25,000 for engineering and professional services.

Project expenses are broken out as follows:

Pre-Construction
Design & Engineering $23,200
Asbestos Testing $ 1,800
Total PreConstruction $25,000
Construction
Base Bid $346,923.60
Change Order 1 $ 94,284.80
Subtotal construction $441,208.40
Contingency 10% $ 44,120.84
Total construction $485,329.24
Total Project Cost
Total Engineering Services $ 25,000.00
Total Construction $485,329.24
Total project $510,329.24
Project Funds Allocated $400,000.00
Total Project Budget $510,329.24
Deficit $110,329.24
An amount of $400,000.00 was allocated for the pitched roof replacement project in the FY 2024- 25 Fiscal Budget (Account 100.4314.039.054). Staff is requesting a supplemental budget allocation of $110,329.24 from Fund 100 to complete the project. Fund 100 currently has a balance of $7,695,742.

BACKGROUND
The City Hall pitched roofs were constructed in 1969 and are the original pitched roofs that were constructed with the building. Each of the two pitched roofs were constructed differently to reflect different functions and architectural trends and building standards of the time. The west pitched roof over the City Council Chambers was constructed to be more decorative to display an exposed ceiling and to include skylights to allow natural light into the facility during the daytime. This roof is made up of 2x6 tongue and groove planks, ¼” structural plywood, 1” insulation board, waterproof underlayment, battens and tile. The east pitched roof was constructed utilizing long span steel decking, insulation board, waterproof underlayment, battens, and tile.

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Over the past five (5) decades, the aging roofs have endured extreme weather and seismic activity. Materials have deteriorated, which has led to diminished structural integrity, deflection and sagging that require structural repairs to correct. The deteriorating condition of the pitched roofs necessitated the placement of tarps to minimize damage from leaks and to slow the deterioration of materials until the roofs can be replaced. The pitched roofs are a unique architectural feature of the roofing system and were not reconstructed when the flat portions of the roof were reconstructed in 2011, during an extensive renovation project.

The west roof above the Council Chambers requires structural repairs to address sagging and deflection identified in the four corners of the structure. The reconstruction of these areas is complex in nature due to the overhang soffits. Material testing of the construction materials in the work zone identified that the stucco of the over-hang soffits tested positive for asbestos material.

The chosen repair method involves bracing and supporting the soffits, allowing overhead repairs to proceed while circumventing the need for asbestos abatement. This approach ensures asbestos is handled safely while maintaining compliance with safety protocols.

The new roofing systems will utilize cool roof applications that include an elevated batten system to prevent water damming, vented eave risers and vented ridges to promote air flow, and new concrete roof tiles which are approved by the Cool Roof Rating Council (CRRC), in accordance with Title 24 California Code of Regulations. The CRRC is the designated supervisory entity responsible for administering the state’s rating program for roofing products. They are an independent, non-profit organization that maintains a third-party rating program, which rates and publishes radiative properties for roof products (i.e. solar reflectance and thermal emittance).

Demolition and construction are expected to last approximately 21 days once work begins. During this time, several employee parking spaces will be unavailable, and staff and the public will

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Award of Construction Contract 2025-02 City Hall Pitched Roof Replacement to WC Construction Services and approve an overall project budget of $510,329.24 to include construction, engineering, and contingency. Page 4
For the Meeting of May 27, 2025
experience intermittent noise. When complete, the reconstructed pitched roofs will undergo pressure tests and inspection to ensure that they meet the City’s building standards. The new pitched roofs are expected to last 30 years and will be under warranty for 10 years for material and construction defects, deflection, and leaks. When complete, maintenance of the new pitched roofs will consist of monthly inspections and the removal of any debris that may accumulate.

DISCUSSION/ANALYSIS
Construction Contract 2025-02 was formally publicly advertised in the Inland Valley Daily Bulletin and the Planet Bids platform that is accessible to interested vendors. A mandatory pre-bid meeting was conducted April 3, 2025, with the structural engineer who completed the bid specifications for the west roof location. Questions and responses were submitted the following week. The City issued Addendum 1 to the bid specifications in response to questions submitted.

The formal bid opening took place on April 15, 2025. Of the twelve bidders that attended the prebid meeting, only two submitted bids.

The proposal results are as follows:

Proposal Contractor Construction Bid
1 Best Contracting Services $772,682.10
2 WC Construction Services $346,923.60
WC Construction Services is recognized as the lowest responsive bidder for Construction Contract 2025-02. It was confirmed through the State Contractor’s License Board that Contractor License #835696, Class B, is current and active, with an expiration date of June 30, 2027, and is registered with the Department of Industrial Relations, No. 1000060518. The bidder’s statement of technical ability and experience identify several completed projects in the area that are similar in scope and construction.

Change Order #1 - Change Order #1 in the amount of $94,284.80 is intended to address revised square footage figures that were identified subsequent to the bid process. The bid specifications erroneously noted square footage of 4,680 while the actual square footage is 7,000, reflecting a difference of 2,320 square feet.

Project Contingency - A project contingency of 10% ($44,120.84) is being requested to account for the complexity of the project and the potential discovery of unforeseen conditions once the existing pitched roofs are removed. While the bid specifications address the known presence of asbestos in some materials (i.e. the masonry stucco of the over-hang soffit), it is possible that additional asbestos may be detected during the demolition process which would necessitate additional material testing and abatement. If additional asbestos is detected, the project would be suspended until the abatement process is completed.

ALTERNATIVES

1. The City Council may choose not to award or authorize the construction budget for Construction Contract 2025-02 City Hall Pitched Roof Replacement. In this scenario, it is expected that the

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Award of Construction Contract 2025-02 City Hall Pitched Roof Replacement to WC Construction Services and approve an overall project budget of $510,329.24 to include construction, engineering, and contingency. Page 5
For the Meeting of May 27, 2025
condition of the roof will further deteriorate resulting in more frequent leaks and potentially increased cost to rebuild both roofs when the work can be completed.

2. The City Council could also direct staff to rebuild one roof and not to repair the second roof.

However, while deferring the construction of one roof could potentially save money in the short term, the cost to rebuild the second roof is expected to increase the longer the work is deferred.

Additionally, the City would not benefit from the economy of scale that is achieved by awarding one contract to a single contractor to rebuild both roofs at the same time. As previously noted, the worsening condition of the roofs has necessitated the deployment of temporary covers to minimize leaks. Deferring the project further could result in more severe leaks which could potentially create the conditions for mold to grow inside the building.

ENVIRONMENTAL REVIEW
This item is Categorically Exempt under the California Code of Regulations, Title 14, Section 6, Chapter 3, Article 19, Section 15301 Existing Facilities Class 1 operations which consists of the operation, repair, maintenance or minor alteration of existing public or private facilities involving negligible or no expansion of existing or former use.

Respectfully submitted,
Daniel Ford
Facilities Maintenance Manager
Attachments:

1. Request For Bid and Addendum 1 CC2025-02 City Hall Pitched Roof Replacement

2. WC Construction Services Bid Packet

3. WC Construction Change Order Estimate

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CITY OF SAN DIMAS

DEPARTMENT OF PARKS AND RECREATION
SAN DIMAS, CA 91773

SPECIFICATIONS AND CONTRACT DOCUMENTS
FOR
CONSTRUCTION CONTRACT NO. 2025-02

CITY HALL

PITCHED ROOF REPLACEMENT
BID OPENING DATE: APRIL 15, 2025
BID TIME: 2:00 P.M.

Please direct questions or comments to:

Daniel Ford
Facilities Manager

CITY OF SAN DIMAS
245 E. BONITA AVENUE
SAN DIMAS, CA 91773
(909) 394-6228
ATTACHMENT 1

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Department of Parks and Recreation City of San Dimas, California ii
CONSTRUCTION CONTRACT NO. 2025-02

TABLE OF CONTENTS
NOTICE INVITING SEALED BIDS ......................................................................................................... iii SPECIAL PROVISIONS..........................................................................................................................1 INSTRUCTIONS TO BIDDERS.............................................................................................................10 DESCRIPTION OF BID ITEMS .............................................................................................................17 BIDDER’S PROPOSAL .........................................................................................................................19 BIDDER’S SECURITY...........................................................................................................................21 BIDDER’S BOND .................................................................................................................................. 22 CONTRACTOR'S CLASSIFICATION ....................................................................................................23 STATEMENT OF ABILITY AND EXPERIENCE ....................................................................................24 DESIGNATION OF SUBCONTRACTORS ............................................................................................25 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS ..............................................26

REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR OTHERWISE PREVENTED FROM BIDDING BECAUSE OF VIOLATION OF THE LAW OR A SAFETY REGULATION..................27 QUESTIONNAIRE TO GENERAL CONTRACTORS.............................................................................28 NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID ............29 NOTARY ACKNOWLEDGMENT...........................................................................................................30 APPENDIX A - SCOPE OF WORK ......................................................................................................31 APPENDIX B - PROJECT SITE AND PLAN..........................................................................................48 APPENDIX C – CITY FORMS...............................................................................................................50

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Department of Parks and Recreation City of San Dimas, California iii

CITY OF SAN DIMAS

NOTICE INVITING SEALED BIDS
CONSTRUCTION CONTRACT NO. 2025-02
BIDS MUST BE RECEIVED ON OR BEFORE: TUESDAY, APRIL 15, 2025 at 2:00 p.m.

BIDS WILL BE OPENED ON: TUESDAY, APRIL 15, 2025 at 2:00 p.m.

PLACE OF BID RECEIPT: Office of the City Clerk, City Hall, 245 East Bonita Avenue, San Dimas, California 91773
PROJECT IDENTIFICATION NAME: CITY HALL PITCHED ROOF REPLACEMENT CONSTRUCTION CONTRACT NO. 2025-02
NOTICE IS HEREBY GIVEN that the City of San Dimas, County of Los Angeles, California, will receive up to, but not later than, the time set forth above sealed contract bids for the award of a contract for the above project. All bids shall be made on the form furnished by the City and shall be opened and publicly read aloud at the above-stated time in the Office of the City Clerk of the City of San Dimas, City Hall.

DESCRIPTION OF WORK: The City Hall Pitched Roof Replacement consists of all labor, materials, transportation, tools and equipment to remove and replace the concrete tile, underlayment membranes, flashings, and structural repairs to the identified areas. The engineer’s estimate for the cost of the work is $250,883.

OBTAINING CONTRACT DOCUMENTS: Contract documents, may be obtained online at Sandimasca.gov or by contacting Parks and Recreation Department at 909-394-6230.

Each bid shall be accompanied by bid security referred to in the contract documents and by a list of proposed subcontractors.

Evidence of insurance, a performance bond, and a labor and materials bond as specified in the contract documents will be required prior to execution of the contract.

Pursuant to the Labor Code of the State of California, the Director of Industrial Relations has determined the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes applicable to the work to be done.

This rate and scale are on file with the Department of Public Works, and copies will be made available to any interested party on request. The contractor to whom the contract is awarded, and the subcontractors under him, must pay not less than these rates for this area to all workers employed in the execution of the contract.

At the time of the award of the contract, the successful bidder shall possess a Class “A” (General Engineering) or Class “B” (General Building), or Class “C-39” (Roofing) contractor's license. Only a contractor registered with the Department of Industrial Relations (“DIR”) to bid on public works contracts in California shall be permitted to submit a bid. Furthermore, only subcontractors registered with the DIR to bid on public works contracts in California shall be permitted to perform work or labor or render service under subcontract to the subject contractor, or be listed on the bid. Further, the project is subject to compliance monitoring and enforcement by the DIR.

In accordance with Public Contract Code section 22300, the bidder who is awarded the contract may substitute securities for retention moneys withheld by a public agency to ensure performance under this contract. The procedure and requirements for substituting said securities is set forth in Public Contract Code section 22300 which is incorporated by this reference as set forth herein.

The City reserves the right to reject any or all bids and to waive any irregularities or informalities in any bid or in the bidding and to make awards in the interest of the City. No bidder may withdraw his bid for a period of ninety (90) calendar days after the opening of bids.

Each bidder is hereby notified of a mandatory pre-bid meeting for this project on Thursday, April 3, 2025 at 11:00 am at City Hall, 245 E Bonita Ave, San Dimas. Only bids from attendees at the mandatory meeting will be considered.

CITY OF SAN DIMAS

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Department of Parks and Recreation City of San Dimas, California iv
For information, please call Parks and Recreation Department at 909-394-6230 ________/s/ Debra Black__________
City Clerk
PUBLISHED: Inland Valley Daily Bulletin
POSTED: March 18 and 25, 2025

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Department of Parks and Recreation City of San Dimas, California 1 SPECIAL PROVISIONS

SP-1 STANDARD SPECIFICATIONS AND GENERAL PROVISIONS
The Standard Specifications and General Provisions for the construction materials and construction methods as set forth in the "Standard Specifications for Public Works Construction," 2012 Edition and the “State of California Department of Transportation Standard Specifications,” May, 2010 Edition, shall be the Standard Specifications and General Provisions for all the Work to be done and the provisions of the Contract for the Work. In case of conflict between the Standard Specifications, the General Provisions, and these Special Provisions, the Special Provisions shall take precedence over and prevail over such conflicting portions.

SP-2 DEFINITIONS
The terms, whenever appearing in these Specifications, shall be interpreted to mean as follows:
“Board” The City Council of the City of San Dimas
“City” The City of San Dimas, California
“City Attorney” The City Attorney of the City of San Dimas “City Engineer” Authorized personnel of the City of San Dimas “City Council” The City Council of the City of San Dimas “Contract” The Contract and Contract Documents
“Contract Documents The plans, specifications, special conditions, and any other related documents or addenda for the Work.
“Contractor” The Contractor bidding on the Work
“State” The State Department of Transportation
“Work” The Work or Improvement
SP-3 TIME LIMIT

The Contractor undertaking this project must return the executed Contract Documents within Ten (10) calendar days of the City Council award date, and to commence work within Ten (10) calendar days from Notice to Proceed. The Contractor will have fourteen (14) working days to complete the project.

The working hours shall be from 7:00 am until 5:00 pm Monday through Friday excluding Holidays unless otherwise approved by the Facilities Manager.

The City Council will not authorize any of the Work to be done under these specifications before the Contract has been signed, and any of the Work that is done by the Contractor in advance of such time shall be considered as being done at its own risk, and on its own responsibility, and as a consequence, will be subject to rejection having been done without the presence of the City Engineer or Inspector appointed by the City Engineer.

SP-4 CONTRACTOR’S RESPONSIBILITY

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Department of Parks and Recreation City of San Dimas, California 2 A. SUPERINTENDENCE
Whenever the Contractor is not present on any part of the Work where direction is needed, orders given by the City Engineer shall be received and obeyed by the superintendent or foreman or authorized representative who may be in charge of the Work. Any order given by the City Engineer, not otherwise required to be in writing by the specifications will, on request of the Contractor, be given or confirmed in writing. An authorized representative of the Contractor shall be at the work site during working hours.

B. CHARACTER OF WORKMEN
All superintendents and foreman shall be English-speaking. Any superintendent, foreman, laborer, or other person employed on the Work by the Contractor who fails or refuses to perform the Work in the manner specified herein shall be discharged immediately, and such person shall not again be employed on the Work. Upon written notification, the Contractor or any subcontractor shall discharge any person who is in the opinion of the City Engineer incompetent, disorderly, unfaithful, or otherwise unsatisfactory. Such discharge shall not be the basis of any claim for compensation or damage against the City or any of its officers.

SP-5 CITY ENGINEER AND CITY ENGINEER’S RESPONSIBILITY
Whenever in these specifications, or in other contract documents, where these specifications govern, the term, “City Engineer”, shall mean authorized personnel of the City of San Dimas.

The City Engineer shall have the general supervision and direction of the Work. He has authority to stop the Work whenever such stoppage may be necessary to insure the proper execution of the Contract. He shall have authority to reject any work or materials which do not conform to the Contract Documents, to direct the application of work forces to such portions of the Work as in his judgment is required, to order the work force increased or diminished, to direct the sequence of the Work, and to decide questions which arise in the execution of the Work.

The City Engineer shall provide inspection for all the Work to be performed under the Contract. All materials and the Work shall be performed only in the presence of the City Engineer or his authorized inspector, and any Work done in the absence of the City Engineer or his authorized inspector shall be subject to rejection. The Contractor shall notify the City Engineer forty-eight (48) hours in advance of any Work to be done, in order that inspection services may be provided.

SP-6 INSURANCE REQUIREMENTS
Before execution of the Contract, during the entire period of the Contract, and for periods after the end of the Contract, the Contractor shall have in place all of the insurance coverage required in this section.

The Contractor’s insurance shall comply with all items specified by the Contract. Any subcontractors shall be subject to all of the requirements of this section, and the Contractor shall be responsible to obtain evidence of insurance from each subcontractor.

A. INSURER REQUIREMENTS
All insurance policies used to satisfy these requirements shall be issued by insurers authorized to do business in the State of California. Insurers shall have a current A.M. Best’s ratings of not less than A: VII unless otherwise approved by the City.

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Department of Parks and Recreation City of San Dimas, California 3 B. COVERAGE’S, LIMITS AND POLICY REQUIREMENTS
The Contractor shall maintain the types of coverage’s and limits as stated:

1. Commercial General Liability Insurance Commercial General Liability Insurance occurrence form, including all coverage’s provided by and to the extent afforded by Insurance Services Office Form CG 0001 ed. 11/88 or 11/85, with no special limitations affecting the City. The limit for all coverages under this policy shall be no less than $2,000,000 per occurrence. The City, its employees, officials and agents shall be added as an additional insured by endorsements to the policy. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, nonrenewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, self-insurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.

2. Commercial Automobile Liability Insurance Commercial Automobile Liability Insurance including all coverage’s provided by and to the extent afforded by Insurance Services Office Form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting the City. The limit for bodily injury and property damage liability shall be no less than $2,000,000 per accident. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, non-renewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, selfinsurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.

3. Workers’ Compensation Insurance Workers’ Compensation Insurance shall meet all statutory benefit requirements of the Labor Code of the State of California. Employers Liability Insurance with a minimum limit of $1,000,000 per claim. The policy shall contain or be endorsed to include a waiver of subrogation in favor of the City.

C. ADDITIONAL REQUIREMENTS
The procuring of such required policies of insurance shall not be construed to limit the Contractor’s liability hereunder or to fulfill the indemnification provisions and requirements of the Contract. There shall be no recourse against the City for payment of insurance premiums or other related costs. The City shall notify the Contractor in writing of changes in the insurance requirements. If the Contractor does not deposit, within sixty (60) days of receipt of such notice, copies of acceptable insurance policies incorporating the changes with the City, the Contractor shall be deemed in default under the Contract.

Any deductibles or self-insured retentions must be declared to and approved by the City. Any deductible exceeding an amount acceptable to the City shall be subject to the following changes:

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Department of Parks and Recreation City of San Dimas, California 4 1. The insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City and its officials, employees and agents (with additional premium, if any to be paid by the Contractor); or

2. The Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

D. VERIFICATION OF COMPLIANCE
The Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this section, the Contractor shall deliver to the City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium, or accompanied by other proof of payment satisfactory to the City.

SP-7 PROGRESS PAYMENTS
Progress payments will be made in accordance with Section 9-3 of the Standard Specifications. The City shall retain five (5) percent of each progress payment to the Contractor in order to ensure performance under the Contract. Upon written claim by the Contractor submitted to the City Engineer on or before the twenty-fifth (25) day of each month during which the Work is under construction, the City Engineer will make an approximate measurement of the Work performed to that date and recommend to the City a progress payment to be paid for the Work completed. All requests for Payment shall be submitted on a City provided template. Payment will be made to the Contractor on or about the fifteenth (15) day of the month following completion of each estimate period. No payment shall be made or required to be made when, in the judgment of the City Engineer, the Work is not proceeding in accordance with the Contract.

A. SUBSTITUTION OF SECURITIES FOR MONIES WITHHELD TO ASSURE PERFORMANCE

AND PAY EARNED RETENTIONS DIRECTLY TO AN ESCROW AGENT
In accordance with California Public Contract Code, Section 22300, the Contractor may request permission to substitute securities in lieu of having retention withheld by the City from progress payments when such payments become due or, in the alternative, the Contractor may request that the City make payments of earned retentions directly to an agreed upon designated escrow agent at the Contractor’s expense. The following shall control if either option is requested by the Contractor:

1. Substitution of Securities for Performance Retention At some reasonable time before any progress payments would otherwise be due and payable to the Contractor in the performance of the Work under the Contract, the Contractor may submit a request in writing to the City requesting permission to substitute retentions with securities equivalent to the estimated amount of retention (“Estimated Retention”) to be withheld by the City. The Contractor shall deposit such securities with the City or may, in the alternative, deposit such securities in escrow with a state or federally chartered bank in California, as the escrow agent, and at the Contractor’s expense. Such securities will be equivalent or greater than the Estimated Retention. If on or after the date the securities are to be deposited: (a) the Contract is modified, by written modification,

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Department of Parks and Recreation City of San Dimas, California 5 change order or otherwise, resulting in the Contractor being entitled to receive an amount more than the estimated Contract amount; and/or (b) the City, by a reservation of rights and at its sole discretion and upon advise of the City Attorney, determine that the amount of the securities on deposit, are not equal to or greater than the Estimated Retention, the Contractor shall within a reasonable time, upon the request of the City, deposit additional securities, so that the amount of securities on deposit with the City or escrow agent is equivalent or greater in value than the amount of Estimated Retention.

Upon satisfactory completion of the Contract, which shall mean, among other things, that the City is not otherwise entitled to retain proceeds from progress payments as elsewhere provided in the Contract or under applicable law, the securities shall be returned to the Contractor.

2. Deposit of Retention Proceeds with an Escrow Agent As an alternative to the substitution of securities, as provided in (A)(1) above, or the City otherwise retaining and holding retention proceeds from progress payments, the Contractor may request the City to make payments of retentions earned directly to an escrow agent with the same qualifications as required in paragraph (A)(1) above and at the expense of the Contractor. At its sole expense, the Contractor may direct the investment of such retention payments into only such securities as mentioned in paragraph (A)(3) below and shall be entitled to interest earned on such investments on the same terms provided for securities deposited by the Contractor. Upon satisfactory completion of the Contract, which shall mean when the City would not otherwise be entitled to withhold retention proceeds from progress payments had the Contractor not elected to have such proceeds deposited into escrow, the Contractor shall be allowed to receive from the escrow agent all securities, interest, and payments deposited into escrow pursuant to the terms of this section. The Contractor shall pay to each subcontractor, not later than twenty (20) days of receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each subcontractor, on the amount withheld to insure performance of the Contractor.

3. Securities eligible for investment Securities eligible for investment shall include those listed in California Government Code Section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed upon between the Contractor and the City.

The Contractor shall be the beneficial owner of any securities substituted for any monies withheld and shall receive any interest thereon.

4. Escrow Agreement for security deposits in lieu of retention The Escrow Agreement that shall be used for the deposit of securities in lieu of retention shall substantially conform to the form prescribed in California Public Contract Code Section 22300(e).

5. Inconsistencies with prevailing statutory requirements If there is any inconsistency between or differences in Public Contract Code Section 22300 and the terms of this provision, or any future amendments thereto, Section 22300 shall control.

B. RELEASE OF RETENTION PROCEEDS:

Retention proceeds withheld by the City, or by the Contractor from any subcontractor shall be governed by California Public Contract Code, Section 7107. Within sixty (60) days after the date of completion of the Work covered by the Contract, the retention withheld from the Contractor shall be released, unless

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Department of Parks and Recreation City of San Dimas, California 6 the City decides to continue to withhold such proceeds, as provided for within the Contract. In the event of a dispute between the Contractor and the City involving the Work, the City may withhold an amount from the retention payment that shall not exceed 150 percent (150%) of the estimated value of the disputed amount from final payment to the Contractor. The date of completion of the Work shall mean any of the following:

1. The occupation, beneficial use, and enjoyment of the Work by the City, excluding any operation only for testing, startup, or commissioning, by the City, or its agent, accompanied by cessation of labor on the Work;

2. The acceptance by the City, or its agent, of the Work;

3. After the commencement of the Work, a cessation of labor on the Work for a continuous period of one-hundred (100) days or more, due to factors beyond the control of the Contractor; or

4. After the commencement of the Work, a cessation of labor on the Work for a continuous period of thirty (30) days or more, if the City files and records a "Notice of Cessation" or "Notice of Completion" with the Los Angeles County Recorder’s Office.

The Contractor may withhold from a subcontractor its portion of the retention proceeds if a bona fide dispute exists between the Contractor and the subcontractor. Otherwise, payment must be made within ten (10) days from the time that any retention proceeds are received by the Contractor. The amount withheld from the retention payment shall not exceed 150 percent (150%) of the estimated value of the disputed amount. In the event retention payments are not made within the required time periods, the City or the Contractor withholding the unpaid amounts shall be subject to a charge of two percent (2%) per month on any improperly withheld amounts in lieu of interest otherwise due. In any action for the collection of funds improperly withheld, the prevailing party shall be entitled to attorney’s fees and costs.

SP-8 LIQUIDATED DAMAGES
Liquidated damages will be assessed in accordance with Section 6-9 of the Standard Specifications.

Progress payments made by the City after the scheduled completion date does not constitute a waiver of liquidated damages.

SP-9 DISPUTE RESOLUTION
Section 20104 et seq. of the California Public Contract Code prescribes a process for utilizing informal conferences, nonbinding judicially supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. In the case of a dispute between the Contractor and the City in regards to this Contract, the requirements of Section 20104 et seq. of the California Public Contract Code shall apply.

SP-10 PROTECTION OF WORK AND MATERIALS
In addition to the requirements of Section 4-1.2 of the Standard Specifications, the Contractor shall be responsible for the protection of the Work until it has been inspected and accepted by the City Engineer.

Any Work damaged or destroyed prior to acceptance of the Work shall be replaced at the Contractor’s expense and to the satisfaction of the City Engineer. This requirement pertains to all sections of the Contract.

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Department of Parks and Recreation City of San Dimas, California 7 The Contractor’s attention is directed to Section 7105 of the Public Contract Code of the State of California prohibiting assignment of responsibility to the Contractor for repairing work damaged by an act of God, in excess of 5% of the contracted amount, provided that the Work damaged is built in accordance with accepted and applicable building standards, and the plans and specifications of the City.

SP-11 SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed by the Contractor. The noise level from the Contractor’s operation, between the hours of 8:00 p.m. to 7:00 a.m., shall not exceed 86 dBA at a distance of 50 feet. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level. Said noise level requirement shall apply to all equipment for the Work or related to the Work, including but not limited to trucks, transit mixers or transient equipment that may or may not be owned by the Contractor. No internal combustion engine shall be operated on the project without a muffler. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.

SP-12 TRAFFIC CONTROL
A. PUBLIC CONVENIENCE
At least five (5) calendar days prior to commencing work, the Contractor shall submit a construction schedule to the City for approval. Based on the construction schedule, the Contractor will notify residents, and businesses of the Work and post temporary "NO PARKING" signs at no cost to the City.

Signs may be attached to existing poles or street light standards, but when necessary the Contractor shall furnish posts. The "NO PARKING" signs shall be placed not less than twenty-four (24) hours prior to performing the Work; therefore a request for changes in the schedule requiring additional posting shall be submitted by the Contractor for approval by the City Engineer at least forty-eight (48) hours prior to the Work.

B. PROTECTION OF WORK AND PUBLIC
The Contractor shall take all necessary measures to protect the Work and prevent accidents during any and all phases of the Work. The Contractor shall repair all damaged to the Work as a result of vandalism (i.e. vehicle tracks, footprints, writing, spilt asphalt etc.) If deemed necessary by the City, the Contractor shall repair the damaged area in accordance with these special provisions.

Should the Contractor appear to be neglectful or negligent in furnishing warning and protective devices, the City Engineer may direct attention to the existence of a hazard and the necessary warning and protective measures shall be furnished and installed immediately by the Contractor at their expense.

Should the City point out the inadequacy of warning and protective measures, such action on the part of the City Engineer shall not relieve the Contractor from responsibility for public safety or abrogate their obligation to furnish and pay for these devices. If the Contractor fails to provide such devices, the City Engineer will place the devices or cause the devices to be placed. The cost of placing such devices shall be the sole responsibility of the Contractor and shall be paid for at the rate of $45/hour for labor and vehicle use, $15/day per barricade and any other costs incurred by the City relative to traffic control.

The costs shall be deducted from the total Contract price for the Work.

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Department of Parks and Recreation City of San Dimas, California 8 C. CONSTRUCTION SIGNING
Construction signing shall consist of furnishing, installing, maintaining and removing construction signs and barricades as required by the California Manual of Uniform Traffic Control Devices (CA M.U.T.C.D.). The traffic control system shall be installed prior to starting the Work and shall not be removed until all the Work has been completed.

D. TRAFFIC MAINTENANCE
The Contractor shall be responsible for handling vehicular and pedestrian traffic in accordance with Section 5-7, 600 and 601 of the Standard Specifications and these Special Provisions.

All trucks which the Contractor proposes to use that exceed the legal load limit, when loaded, will be required to have overweight permits from the City prior to using City streets.

The Contractor's equipment and personal vehicles of the Contractor's employees shall not be parked on the traveled way at any time. Overnight parking of construction equipment in the Work zone or on adjacent roads is not permitted. Parking of construction equipment shall be confined to the approved storage site.

E. RESTRICTIONS ON CLOSURE OF STREETS AND TRAFFIC LANES The Contractor shall conduct all operations so as to provide reasonable access to the city employees with a minimum of inconvenience to the public by having no greater length or quantity of the Work under construction than can be properly prosecuted.

SP-13 EXISTING UTILITIES
Facilities of individuals or entities known to have utilities in the Work area are shown on the plans in their approximate location, in those Work areas where conflict is anticipated; however, not all the locations of subsurface utilities are shown on the plans. It is the Contractor’s responsibility to ascertain and determine, at his own risk, the true location of all facilities and utilities in the Work area. The following is a list of individuals or entities which may have facilities or utilities in the Work area. This list is merely informational for the Contractor and may or may not be complete or inclusive:

Sanitary Sewers/Storm Drain City of San Dimas
L.A. County Department of Public Works
L.A. County Sanitation District
Water Golden State Water Co.

Metropolitan Water District
Gas Southern California Gas Company
Electricity Southern California Edison
Telephone AT&T
Sprint
Verizon/Frontier

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Department of Parks and Recreation City of San Dimas, California 9 Transit MTA/SCRRA
Foothill Transit
Underground Cable Television Spectrum
Underground Service Alert Members (800) 422-4133
Prior to any construction work which may conflict with existing utilities, the Contractor shall locate existing utilities within the Work area.

SP-14 HIGHWAY CONSTRUCTION PERMIT
Pursuant to the authority contained in Section 591 of the State of California Vehicle Code, the City has determined that, within such areas as are within the limits of the Work and are open to public traffic, the Contractor shall comply with all the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Attention is directed to the statement in Section 591 of said code which does not relieve any person from the duty of exercising due care. The Contractor shall take all necessary precautions for the safe operation of his equipment and the protection of the public from injury and damage from such equipment.

SP-15 BEST MANAGEMENT PRACTICES
In compliance with the Federal Clean Water Act, the Contractor will be required to implement Best Management Practices (“BMPs”) to prevent and control the entry of pollutants of non-storm water runoff into the City’s storm drain system. The Contractor is hereby advised that the City has adopted Ordinance No. 1017 to regulate Urban Runoff Pollution. The Contractor is further advised that the City has established BMPs to be employed at construction sites, and also has available for the Contractor copies of, “Blueprint for a Clean Ocean,” published by the County of Los Angeles, Department of Public Works, an introductory guide to stormwater quality control on construction sites, which contains several principles and techniques that can be used to help prevent stormwater pollution.

SP-16 PRE-WORK CONFERENCE
Prior to commencement of the project, but after award of the contract, the Contractor must contact Daniel Ford, Facilities Division at (909) 394-6228 to arrange for a pre-construction conference. The contractor shall have all submittals turned into the City prior to the end of the pre-work conference.

These submittals shall include at a minimum:

1. Emergency (24 hour) contact information for Contractor’s Project Manager and on-site foreman

2. All Material submittals

3. Construction Schedule

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Department of Parks and Recreation City of San Dimas, California 10 INSTRUCTIONS TO BIDDERS
IB-1 SECURING DOCUMENTS
The Contract Documents are available for examination without charge in the Parks and Recreation Department, and copies may be obtained from the Parks and Recreation Department in the manner specified in the "Notice Inviting Bids."
IB-2 EXAMINATION OF PLANS, SPECIFICATIONS & SITE OF WORK The bidder is required to carefully examine the plans, specifications, and the Work site. It will be assumed that the bidder has investigated and is satisfied as to:

A. The conditions to be encountered, including all installations and utilities, whether underground, surface, or overhead;
B. The character, quality, and quantities of work to be performed and materials to be furnished; and
C. The requirements of the plans, the specifications, the special provisions, and the Contract.

It is mutually agreed that submission of a proposal shall be considered prima facie evidence that the bidder has made such examination.

The plans show conditions as they are believed to exist, but the Contractor is not to infer that all of the conditions as shown actually existent, nor shall the City or any of its officers be liable for any loss sustained by the Contractor as a result of any variance between conditions shown on the plans and actual conditions revealed during examination or progress of the Work.

Each bidder is hereby notified of a mandatory pre-bid meeting at CITY HALL, 245 E Bonita Ave, San Dimas, on Thursday April 3, 2025, at 11:00 a.m.

All questions or comments regarding this project shall be submitted via email to [email protected] and shall be received by 5:00 PM, Monday, April 7, 2025. Responses will be returned to bidders by end of business day on Wednesday, April 9, 2025.

IB-3 INTERPRETATION OF DRAWINGS AND DOCUMENTS
If any bidder finds discrepancies in, or omissions from the plans, specifications, the special provisions or other proposed Contract Documents, or if the bidder should be in doubt as to the true meaning of any part of the Work, they shall at once make a written request to the City Engineer for correction, clarification, or interpretation of the point(s) in question. The person submitting such request shall be responsible for its prompt delivery. Requests for clarification, interpretation or correction must be received a minimum of 2 business days prior to the bid opening in order to allow time for a written response from the City.

In the event that the City Engineer receives such a request, and it should be found that certain essential information is not clearly and fully set forth, or if the City Engineer discovers errors, omissions, or points requiring clarification in the plans, specifications, special provisions, or other related Contract Documents, a written addendum will be mailed to each person to whom a set of Contract Documents

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Department of Parks and Recreation City of San Dimas, California 11 has been delivered. The City Council will not be responsible for any instructions, explanations, or interpretations of the Contract Documents presented to bidder in any manner other than by written addendum.

IB-4 ADDENDA OR BULLETINS
The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be signed and are made a part of the Contract Documents, and shall be returned with them. Before submitting their bid, each bidder shall be responsible to discover whether or not any addenda have been issued, and the bidder’s failure to include any such addenda issued shall render their bid informal, and result in its rejection.

IB-5 BID PROPOSALS
The Contractor shall submit a bid proposal for the Work in accordance with the Bidder’s Proposal included in these specifications. For each subcategory of Work as set forth in the Bidder’s Proposal, all bidders are to provide a subtotal for such work by multiplying the given estimated quantities of Work, as indicated in the Bidder’s Proposal, by the unit prices as submitted by the bidders. In the case of a math error whereby the subtotal for any such work does not equal the quantity of work times the provided unit price, the unit price shall prevail and bids will be computed based upon the unit price and compared on the basis of the corrected subtotals. The award will be made to the lowest responsible bidder based on the “Total Base Bid”, as may be corrected and adjusted by the City as set forth herein.

IB-6 LICENSING OF CONTRACTORS
Before submitting any proposal, ALL persons, firms, partnerships or corporations shall be licensed in accordance with the provisions of Chapter 9 of Division 111, Business and Professions Code of the State of California, and any applicable ordinances of the City. For this project, the Contractor will be required to possess a “A” General Engineering, or a “B” General Building, or a “C-39” Roofing Contractor’s License. It is a misdemeanor for any unlicensed person to submit a bid in response to this invitation in the capacity of a Contractor (See Section 7028.15 of the Business and Professions Code of the State of California).

IB-7 PERMITS AND LICENSES
The Contractor and each of its subcontractors will be required to obtain a City of San Dimas business license to operate in the City. Additionally, the Contractor is required to furnish a City of San Dimas building permit prior to commencing any work.

IB-8 TAXES
No mention shall be made of sales tax or use tax, as all bid prices submitted will be considered as including such tax.

IB-9 PROPOSALS
Before a bid will be considered, the bid must be made in accordance with the following instructions:

1. Bids shall be made upon the forms attached herein; all bid items shall be properly filled out; numbers shall be stated both in words and in figures, and the signatures of all

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Department of Parks and Recreation City of San Dimas, California 12 persons signing shall be in longhand. If there is a conflict in the words and the figures, the words shall govern. Should it be necessary to remove any of the bid document pages for typing the proposal, etc., they shall be reassembled and attached either by ring binder or by stapling together, and submitted.

2. All prices and notations must be in ink or typewritten. No erasures will be permitted.

Mistakes may be crossed out, and corrections typed or written with ink adjacent thereto, and must be initialed in ink by the person or persons signing the bid.

3. Any proposal which, in the opinion of the City Council, is so unbalanced between the various Contract items so as to be detrimental to the best interest of the City will be rejected.

4. Bids shall not contain any recapitulation of the Work to be done. No oral, telegraphic, or telephonic proposals of modifications will be considered.

5. Each bidder shall list his proposed subcontractors on the form accompanying the proposal in accordance with the provisions of the specifications.

6. Each bidder shall furnish a statement of his technical ability, experience in building athletic fields, and references properly and fully filled out on the form provided.

7. The City Council may require any bidder to furnish a statement of his financial responsibility.

8. Each bidder must accompany their bid with either a Cashier's Check, upon some responsible bank, or a check upon such bank properly certified, or by a corporate Surety Bond meeting the requirements of Section 2-4 of the Standard Specifications, payable to the City of San Dimas for a sum of not less than ten (10) percent of the aggregate sum of the bid, which check or bond and the monies represented thereby shall be held by the city as a guarantee that the bidder, if awarded the Contract, will, in good faith, enter into such Contract and furnish the required bonds. The bidder agrees that, in case of his refusal or failure to execute the Contract and give the bonds within time limit set herein, after written notice that the Contract has been awarded to the bidder for the Work, such check or bonds and the money represented thereby, shall remain the property of the City. The surety will pay to the City the damages which the City may suffer by reason of the bidder’s failure, not exceeding the sum of ten (10) percent of the amount of the bid. A bid received and not accompanied by such Cashier's or Certified check, or approved bond shall be rejected.

9. Bids shall be delivered to the City Clerk, in the City Hall, on or before the day and hour set for the opening of bids, in the "Notice Inviting Bids," which bids shall be enclosed in a sealed envelope, and bearing the title of the Work and the name of the bidder.

IB-10 DISQUALIFICATION OF BIDDERS
No person, firm or corporation shall be allowed to make, file, or be interested in more than one bid for the same work unless alternate bids are called for. A person, firm, or corporation who has submitted a sub-proposal to a bidder, or who has quoted prices on materials to a bidder, is not hereby disqualified from submitting a bid in his own behalf.

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Department of Parks and Recreation City of San Dimas, California 13 IB-11 WITHDRAWAL OF BID
Any bidder may withdraw their bid in person or by written request at any time prior to the scheduled closing time for receipt of bids.

IB-12 OPENING OF BID PROPOSALS
The City Clerk will in open session publicly open, examine, and declare the bids at the time set forth in the "Notice Inviting Bids." Bidder or their authorized representatives are invited to be present.

IB-13 AWARD OF CONTRACT OR REJECTION OF BIDS
The Contract for the Work will be awarded to the lowest responsible bidder complying with these instructions and with the "Notice Inviting Bids." The City Council, however, reserves the right to reject any and all bids, and to waive any informality in the bids received. The City Council also reserves the right to withhold award for a period not to exceed ninety (90) days from the date the bids are received by the City Clerk of the City as specified in the "Notice Inviting Bids." IB-13.1 BID PROTESTS
Bid protests shall comply with City Municipal Code Section 3.30.080. To be considered, a bid protest must be filed in writing within 3 business days of the bid opening. Only a contractor who has submitted a bid on the project may file a bid protest. The following items must be included in the bid protest:

1. The bid protest must be submitted in writing and signed by a legally authorized representative of the protesting company.

2. The bid protest must be sent or delivered to the attention of the City of San Dimas City Clerk at 245 E Bonita Ave, San Dimas, CA 91773.

3. The written bid protest must be received at the City no later than 3 business days after the bid opening.

4. The envelope containing the bid protest must reference “BID PROTEST” and the project name on the envelope.

5. A substantive description of the basis for the protest must be detailed in the written protest letter.

The City will review the Bid Protest and determine what further action is required.

IB-14 WORKMEN AND WAGES
Attention is specifically directed to all provisions of the Labor Code of the State of California with regard to workmen and wages. Wages shall be not less than the prevailing wage rates as determined by the City pursuant to the Labor Code.

The Contractor's attention is directed to the provisions California Labor Code Section 1775 whereby a Contractor shall, as a penalty to the City, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the City Engineer for the Work or craft in which the laborer, workman or mechanic is employed for any public work done under the Contract by them or by any subcontractor under them.

The amount of this penalty shall be determined by the Labor Commissioner and shall be based on consideration of the Contractor's mistake, inadvertence, or neglect in failing to pay the correct rate of

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Department of Parks and Recreation City of San Dimas, California 14 prevailing wages, or the previous record of the Contractor in meeting his or her prevailing wage obligations, or a Contractor's willful failure to pay the correct rates of prevailing wages.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No contractor of subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 with limited exceptions for bid purposes only under Labor Code section 1771.1 (a). Additionally, no contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

IB-15 EMPLOYMENT OF APPRENTICES
The Contractor's attention is directed to the provisions in Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code of the State of California concerning the employment of apprentices by the Contractor or any subcontractor under them.

Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five, except:

1. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate; or

2. When the number of apprentices in training in the area exceeds a ratio of one to five; or

3. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training or an annual basis statewide or locally; or

4. When the Contractor provides evidence that they employ registered apprentices on all of their contracts of an annual average of not less than one apprentice to eight journeymen.

The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if they employ registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions.

The Contractor, of any subcontractor under them, shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.

IB-16 NON-DISCRIMINATION IN EMPLOYMENT
In accordance with California Labor Code Section 1735, the Contractor shall not discriminate in the employment of persons engaged to perform the Work covered by the Contract because of race, religious creed, color, nation of origin, ancestry, physical disability, mental disability, medical condition, marital status or sex of such person, except as provided for in Section 12940 of the Government Code of the State of California. If the Contractor is found to be in violation of Section 1735 while in

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Department of Parks and Recreation City of San Dimas, California 15 performance of the Work, the Contractor shall be subject to all penalties imposed in Part VII, Chapter 1 of the California Labor Code and deemed to be in material breach of the Contract.

IB-17 EXECUTION OF CONTRACT DOCUMENTS
The Contract, in the form contained in the Contract Documents, shall be signed by the successful bidder and returned, together with a Performance Bond and a Material Bond as set forth below, within fourteen (14) calendar days after the written notice that said Contract has been awarded to him for the Work.

No proposal shall be considered binding upon the City until the execution of the Contract, and the filing of the required bonds.

The Performance Bond shall be equal to one hundred percent of the Contract price and is to guarantee faithful performance of all work, within the time prescribed, in a manner satisfactory to the City, and that all materials and workmanship will be free from original or developed defects. The Performance Bond will remain in effect until the end of all warranty periods set forth in the Contract.

The Material and Labor bond shall be equal to one hundred percent of the Contract price and is to satisfy claims for materials, suppliers, and mechanics and laborers employed by the Contractor for this project. The Material and Labor Bond shall be maintained in full force and effect until the Work is accepted by the City and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.

Failure to execute the Contract and to file bonds as provided herein within fourteen (14) calendar days after notification of award by the City shall be just cause for the annulment of the award and the forfeiture of the proposal guaranty.

IB-18 RETURN OF BIDDER'S GUARANTEES
Proposal guarantees will be held until the Contract has been finally executed, after which they will be returned to the respective bidders whose proposals they accompany. The notice to bidders, proposals, bonds, instructions to bidders, general provisions, and detailed specifications shall be deemed incorporated in the Contract by reference.

Upon refusal or failure of the successful bidder to execute the Contract, the City may award the Contract to the next lowest responsible bidder. If the City awards the Contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the difference between the low bid and the next lowest bid, and the surplus, if any, shall be returned to the lowest bidder if cash or check is used, or to the surety on the bidder's bond if a bond is used.

IB-19 EXTRA WORK AND TIME AND MATERIAL
All Extra Work claims shall be submitted in the format provided in Appendix C. Any item considered to be extra work must be reported to the City immediately. Work will not be considered as an Extra Work item unless the city is immediately notified (within 10 minutes of encountering the extra work condition) and the report form in appendix C is completed and filed within 24 hours of encountering the extra work. Submittal of false claims is punishable by State law and in addition, the contractor shall reimburse the City for all employee costs and other fees spent on researching and reconciling the false claim.

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Department of Parks and Recreation City of San Dimas, California 16 All equipment used for extra work items will be paid at the current Caltrans Equipment rates.

Labor surcharge will be paid at Caltrans rates. Submittal of this bid proposal is agreement to these conditions.

A. Work by Contractor
The following percentages shall be added to the Contractor’s costs and shall constitute the markup for all overhead and profits:

1) Labor 15%
2) Materials 15%
3) Equipment Rental 15%
4) Other Items and Expenditures 15%
B. Work by Subcontractor
When all or any part of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3(a) shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on the Work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

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Department of Parks and Recreation City of San Dimas, California 17 CONSTRUCTION CONTRACT NO. 2025-02

CITY HALL PITCHED ROOF REPLACEMENT

DESCRIPTION OF BID ITEMS
BID ITEM 1: COUNCIL CHAMBERS STRUCTURAL ROOF REPAIRS AT WEST ROOF This bid item shall include full compensation for removal and proper disposal of existing material, full compensation for furnishing, hauling, fastening, nailing and placing of material for the improvement. All associated labor shall be considered as included in the contract unit price, and no additional compensation will be made therefore.

The following items of work shall be included in the lump sum bid for this item and no additional compensation will be allowed:
a. Mobilization and Demobilization
b. Site Delineation/Traffic Control
c. Material and Equipment Storage
d. NPDES and erosion control requirements
Remove and replace roofing components as needed to complete repairs to designated areas according to plans in Appendix A.

Secure and support all areas as needed to allow the reconstruction of the roof area.

Ensure all areas are protected and no damage occurs to interior exposed finish ceiling material.

Ensure all areas are tied back in per building code.

Prior to ordering of materials, scheduling tasks, or beginning installations, the Contractor shall first obtain approval from the City Engineer for all project material specifications. Should the materials submitted by the Contractor require design modifications as mandated by the City, the Contractor bears the responsibility for all costs related to recalculating the design changes, including engaging the services of a licensed professional civil engineer in the state of California chosen by the City to validate and approve the revised specifications.

1. Demo areas as needed to successfully repair areas

2. Secure/support soffit areas as needed to prevent damage and make repairs

3. Remove gutter and reattach as needed for repairs

4. Remove and replace damaged plywood and 2x6 T&G decking

5. Replace rigid insulation board

6. O.H. Soffit Fireproof and plaster

7. Install 3x6 nailer

8. All items according to plan and current building code standards BID ITEM 2: REROOF WITH NEW TILE EAST AND WEST ROOFS
This Bid Item shall include full compensation for removal and proper disposal of existing material, full compensation for furnishing, hauling, fastening, nailing and placing of material for the improvement and all associated labor shall be considered as included in the contract unit price, and no additional compensation will be made therefore.

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Department of Parks and Recreation City of San Dimas, California 18 The following items of work shall be included in the lump sum bid for this item and no additional compensation will be allowed:
a. Mobilization and Demobilization
b. Site Delineation/Traffic Control
c. Material and Equipment Storage
d. NPDES and erosion control requirements
East Roof

1. Demo existing tile

2. Remove underlayment and prep surfaces

3. Include up to 25% replacement of roof decking/sheathing

4. Remove all battens and replace with elevated batten system

5. Replace damaged perimeter nailer as needed

6. New Westlake Royal TileSeal HT Self-Adhering Underlayment

7. Custom base flashing around entire roof. Butyl system or better. See Detail.

8. All flashings, tape, sealants, and termination bars to seal/cover all areas

9. Westlake Vented hip/ridge with Figaroll Plus

10. Install new counter/edge flashing to bottom of tile roofing at transition

11. Install new roof tile per approved submittal

12. Professional clean up, repair any damaged areas to flat roof to match

13. Vented eave riser
West Roof

1. Demo existing tile

2. Remove underlayment and prep surfaces

3. Include up to 25% replacement of roof decking insulation and plywood

4. Remove all battens and replace with elevated batten system

5. Replace perimeter as needed

6. New Westlake Sol-R-Sin Blue underlayment

7. Clean and seal gutters, seams, joints,

8. All flashings, tape, sealants, and termination bars to seal/cover all areas

9. Westlake Vented hip/ridge with Figaroll Plus

10. Install new roof tile per approved submittal

11. Professional clean up, repair any damaged areas to flat roof to match

12. Vented eave riser

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Department of Parks and Recreation City of San Dimas, California 19 CONSTRUCTION CONTRACT NO. 2025-02

CITY HALL

PITCHED ROOF REPLACEMENT
BIDDER’S PROPOSAL

TO THE SAN DIMAS CITY COUNCIL
The undersigned, as bidder, declares that this proposal is made without collusion with any other person, firm, or corporation; and that the only person or parties interested as principles are those named herein; that he has not accepted any bid from any subcontractor or materialman through any bid depository, the by-laws, rules, or regulations of which prohibit or prevent the Contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevents any subcontractor or materialman from bidding to any Contractor who does not use the facilities of, or accept bids from or through such bid depository; and having carefully examined the site of the proposed work and plans and specifications, therefore, as well as the “Notice Inviting Bids,” all motions by the City Council pertaining thereto, and the proposed Contract, and The Contractor from considering any bid from any subcontractor or materialman which having informed himself fully in regard to the contemplated work, proposes and agrees in the event of the acceptance hereof, to enter into a Contract with the City Council of the City of San Dimas, to perform said proposed work in accordance with the terms of said Contract, and to furnish or provide all material, equipment, labor, tools, apparatus, and other means necessary so to do in accordance with the terms and provisions of said Contract, to wit:

CITY HALL PITCHED ROOF REPLACEMENT
Contractor is Responsible to Verify Quantities On Site.

ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 1 1 LS COUNCIL CHAMBERS STRUCTURAL ROOF

REPAIRS AT WEST ROOF
Mobilization, Demobilization, Site Delineation/
Traffic Control, Storage and NPDES compliance,
Complete in place for the unit price of:
($___________________) per LS
_______________
2A 1 LS REROOF WITH NEW TILES EAST & WEST
ROOF
Mobilization, Demobilization, Site Delineation/
Traffic Control, Storage and NPDES compliance,
Complete in place for the unit price of:
($___________________) per LS
_______________
2B 4680 SQFT Remove, Furnish and Construction of East Roof, Complete in place for the unit price of:
($___________________) per SQFT
_______________

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Department of Parks and Recreation City of San Dimas, California 20 2C 3115 SQFT Remove, Furnish and Construction of West Roof, Complete in place for the unit price of:
($___________________) per SQFT
_______________
TOTAL BID $
TOTAL BID IN WORDS: ____________________________________________________ _______________________________________________________________________DOLLARS NOTE: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of the work, but the accuracy of these figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid. Except where a lump sum is requested, in the case of a variation between the unit price and the total(s) shown by the bidder, the unit price will be used to calculate the total for the item based on the number of units involved in the item.

Upon completion of the construction, if the actual quantities show either an increase or decrease from the quantities given in the Proposal Bid Sheet(s), the Contract Unit Price will prevail. Increases or decreases in quantities shall not be subject to Section 3-2.2.1 of the Standard Specifications. Full compensation to be paid will be the contract price for the actual work completed, and no additional compensation will be allowed therefore. Payment will not be made for materials wasted or disposed of in a manner not called for under the Contract, this includes rejected material not unloaded from vehicles.

COMPANY NAME: ___________________________________________________________ ADDRESS: _________________________________________________________________ CITY, STATE, ZIP: ___________________________________________________________ PHONE: ( ___) __________________________ EMAIL: _____________________________ SUBMITTED BY (PRINT):
___________________________________________________________________________ SUBMITTED BY (SIGN):
___________________________________________________________________________ STATE CONTRACTOR’S LICENSE NO. _______________________ CLASS __________ DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION NO. ___________________

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Department of Parks and Recreation City of San Dimas, California 21 CONSTRUCTION CONTRACT NO. 2025-02

CITY HALL PITCHED ROOF REPLACEMENT
BIDDER’S SECURITY
Bids will be received until 2:00 PM on Tuesday, April 15, 2025 at the office of the City Clerk, in the City Hall, 245 East Bonita Avenue, San Dimas, California.

To the Honorable City Council
City Hall
San Dimas, CA 91773
Gentlemen:

The undersigned hereby proposes and agrees to furnish all of the material, labor, equipment, transportation and services for the construction and completion of the Work listed herein, and in strict conformity with the plans, specifications, and other Contract Documents on file at the office of the City Council in the City Hall, 245 East Bonita Avenue, San Dimas, California, at the total sums listed below.

If awarded the Contract, the undersigned hereby agrees to sign said Contract and furnish the necessary bonds within fourteen (14) calendar days after notice of award of the Contract, begin work within ten (10) calendar days after issuance the notice to proceed, and complete the same within fourteen (14) working days after starting the Work.

The undersigned has checked carefully all of the prices quoted, and understands that the City will not be responsible for any errors or omissions on the part of the undersigned in making up his bid proposal.

Attached please find the Bidder's Surety Bond or Certified Check, for an amount, which is not less than ten (10) percent of the total amount of this bid.

BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

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Department of Parks and Recreation City of San Dimas, California 22 BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS:

That we, ___________________________________________________________ as Principal, and _______________________________________ as Surety, are held and firmly bound unto the City of San Dimas, State of California (hereinafter called "City"), in the penal sum of Ten Percent (10%) of the total aggregate amount of the bid of the Principal above-named, submitted by said Principal to City for the PROJECT described below, for the payment of which sum is lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In no case shall the liability ofthe Surety hereunder exceed the sum of ($_________._).

The condition of this obligation is such that a bid to City for certain construction specifically described as follows, for which bids are to be submitted on Tuesday, April 15, 2025 and opened on Tuesday, April 15, 2025 has been submitted by Principal to City:

Whereas, Principal is hereby submitting a proposal for the PROJECT per the plans and specifications for:

CITY HALL PITCHED ROOF REPLACEMENT CONTRACT NO. 2025-02 NOW, therefore, if the aforesaid Principal shall not withdraw said bid within the period specified therein after the opening of the same, or, if no period be specified, within ninety (90) days after said opening, and shall within the period specified thereby, or if no period be specified, within fourteen 14 days after the prescribed forms are presented to him for signature, enter into a written contract with City, in the prescribed form, in accordance with the bid as accepted, and file with City the certificates of insurance as stipulated in Section SP-6 Insurance Requirements of the Special Provisions and the two bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force, virtue and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of said contract or to the PROJECT to be performed hereunder or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

In the event suit is brought upon said bond by City/District and judgment is recovered, the Surety shall pay all costs incurred by City in such suit, including a reasonable attorney's fee to be fixed by the court. Death of the Principal shall not relieve Surety of its obligation hereunder.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ___ day of _______________, 2025.
_____________________________ (Seal) _____________________________ (Seal) _____________________________ (Seal) _____________________________ (Seal)

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Department of Parks and Recreation City of San Dimas, California 23 CONTRACTOR'S CLASSIFICATION
The undersigned agrees, if awarded the Contract by the City, to execute the Contract and file the required bonds within fourteen (14) calendar days after notice of award by the City, and to commence work within ten (10) calendar days of after issuance of the notice to proceed. A time limit of fourteen (14) working days from the date of starting work has been set for the completion of this project.

This bid is submitted in response to the "Notice Inviting Bids and pursuant to all of the documents and instructions for the Work as approved by the City Council. The undersigned person or company is licensed by the State of California, pursuant to Chapter 9, Division 3, of the Business and Professions Code, under STATE CONTRACTOR'S LICENSE NO. _______ CLASS _____, EXPIRATION DATE ______________. The undersigned bidder is:

INDIVIDUAL CONTRACTOR NAME: __________________________________ ADDRESS: ______________________________
________________________________________
PHONE: (_____) __________________________
PARTNERSHIP NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
CORPORATION NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
BY: _________________________, PRESIDENT
____________________________, SECRETARY

ORGANIZED UNDER THE LAWS OF THE
STATE OF ______________________________

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Department of Parks and Recreation City of San Dimas, California 24 BIDDER'S STATEMENT OF TECHNICAL ABILITY AND EXPERIENCE The bidder is required to state what work of a similar character to that included in this proposed Contract he has successfully performed in Los Angeles County within the last five years, and provide references which will enable the City Council to judge his responsibility, experience, skill and business standing. Said references shall include the name of the Supervisor responsible for the acceptance of the Work performed.

The undersigned submits herewith a statement of work which he has successfully performed of a character similar to that included in the proposed Contract.

1. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

2. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

3. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

4. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

5. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

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Department of Parks and Recreation City of San Dimas, California 25 DESIGNATION OF SUBCONTRACTORS
In compliance with the provisions of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof, the undersigned bidder has set forth below the name and location of the place of business of each subcontractor who will perform work or labor, or render service to the general Contractor, in or about the construction of the Work or improvement to be performed under the Contract Documents to which the attached bid is responsive, and the portion of the Work which will be done by each subcontractor for each subcontract in excess of one-half of one percent of this total bid.

The bidder understands that if he fails to specify a subcontractor for any portion of the Work to be performed under the Contract, he shall be deemed to have agreed to perform such portion of the Work himself and that he shall not be permitted to subject or subcontract that portion of the Work, except in cases of public emergency or necessity, and then only after a finding reduced in writing as a public record of the City setting forth the facts constituting the emergency or necessity.

1. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) ____________________ STATE LICENSE NO.: _____________ DIR NO._______________

2. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________

3. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________
(attach sheet for additional subcontractors)

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Department of Parks and Recreation City of San Dimas, California 26 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS

The Contractor shall furnish, in duplicate, to the City Engineer prior to the acceptance of the Work, a certificate in form substantially as follows:
"I/We hereby certify that all work has been performed and materials supplied in accordance with the plans, specifications, special conditions and other related Contract Documents for the above-work, and that:
a. No alien was employed on the Work in violation of the provisions of Article 4, Chapter 1, Part 7, Division 2 of the Labor Code.
b. Not less that the prevailing rates of wager as ascertained by the City Council has been paid to laborers, workmen, and mechanics employed on this work. c. There have been no unauthorized substitutions of subcontractors, nor have any unauthorized subcontracts been entered into.
d. No materials of foreign origin supplied by the Contractor were used in the Work, except where materials of domestic origin were not available.
e. No subcontract was assigned or transferred or performed by anyone other than the original subcontractor, except as provided in of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof.
f. All claims for materials and labor, and other services performed in connection with these specifications have been paid."
BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

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Department of Parks and Recreation City of San Dimas, California 27 REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR

OTHERWISE PREVENTED FROM BIDDING BECAUSE OF VIOLATION OF

THE LAW OR A SAFETY REGULATION
Each bidder shall complete, under penalty of perjury, the questionnaire appearing in subpart (a) below, inquiring whether the bidder, any officer of the bidder, or any employee of such bidder who has a proprietary interest in such bidder, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local government project because of a violation of law or safety regulation, and if so, to explain the circumstances. A bid may be rejected on the basis of a bidder, any officer of such bidder, or any employee of such bidder who has a proprietary interest in such bidder, having been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation. (a) Has any bid of the Contractor, any officer of the Contractor, or any employee of the Contractor who has a proprietary interest in the Contractor ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation?

YES ( ) NO ( )
(b) If the answer to subpart (a) above is “YES”, the bidding Contractor shall describe in detail the reasons the bidder, any officer of such bidder, or any employer of such bidder who has a proprietary interest in such bidder was so disqualified, removed, or otherwise prevented from bidding or completing such a project, the name of the Federal, State, or local agency or agencies for whom the Work was bid or being performed; the name of the contracting officer or other government official responsible for each such project, the date of each disqualification or removal, or other act to prevent completion of such a project; the nature of the project, and explain any other circumstances, including mitigating factors, that would assist the City in evaluating the bidding Contractor’ qualifications (if sufficient space is not provided, please attach additional pages as necessary, to answer this questionnaire). ___________________________________________________________________ ___________________________________________________________________ The questionnaire completed above as executed on this _____ day of _______________________, by the undersigned under penalty of perjury.

BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)
_________________________________
(Position/Title)

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Department of Parks and Recreation City of San Dimas, California 28 QUESTIONNAIRE TO GENERAL CONTRACTORS
The Contractor shall be required to complete this form entitled, “Questionnaire to General Contractors.” The City will forward this form to the City Attorney’s Office for review.

1. Were bid depository or registry services used in obtaining subcontractor bid figures in order to compute your bid?
( ) YES ( ) NO

2. If the answer to No. 1 is “YES”, please attach a copy of the rules of each bid depository you used.

3. Did you have any source of subcontractors’ bids other than bid depositories? ( ) YES ( ) NO

4. Has any person or group threatened you with subcontractor boycotts, union boycotts, or other sanctions to attempt to convince you to use their services or abide by the rules of one or more bid depositories? ( ) YES ( ) NO

5. If the answer to No. 4 is “YES”, please explain the following details:
(a) Date
(b) Name of person or group:
(c) Job involved (if applicable)
(d) Nature of the threats: (use additional paper, if needed) (e) Additional comments: _______________________________________ _________________________________________________________ BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

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Department of Parks and Recreation City of San Dimas, California 29 CONSTRUCTION CONTRACT NO. 2025-02

NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID

STATE OF CALIFORNIA )
)ss.

COUNTY OF _____________________ )
_____________________________________, being first duly sworn, deposes and says (name)
that he or she is _______________________________________________________ of (position / title)
_______________________________________________________________________, (the bidder)
the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of , any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

DATED: _________________________ By ______________________________ (Person signing for bidder)

EXECUTE ATTACHED NOTARY ACKNOWLDGMENT,
(California Civil Code Section 1189)

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Department of Parks and Recreation City of San Dimas, California 30 CONSTRUCTION CONTRACT NO. 2025-02

NOTARY ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, not the truthfulness, accuracy, or validity of that document.

STATE OF _______________________ )
)
COUNTY OF _____________________ )
On _____________________________, before me, _________________________________, Notary Public, personally appeared _______________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: (Seal)

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Department of Parks and Recreation City of San Dimas, California 31 APPENDIX A - Scope of Work

CITY HALL PITCHED ROOF REPLACEMENT

TABLE OF CONTENTS
Project Description
Section 1 Westlake Specification
Section 2 Structural Repair Plan
Section 3 Asbestos Report

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Department of Parks and Recreation City of San Dimas, California 32 PROJECT DESCRIPTION
The work to be performed hereunder is located in the City of San Dimas at 245 E.

Bonita Avenue, San Dimas, CA 91773 (Latitude: 34.107118, Longitude: - 117.803746 and Latitude: 34.107169, Longitude: -117.803416).

The construction work consists of all labor, materials, transportation, tools and equipment to reroof the Pitched roofs. Some of the work includes: tile removal/re-install, expose and prep surfaces, replacement or installation of decking, battens, flashings, new base flashing system around east roof, gutter and seam seal, dispose of collected debris at a legal disposal site, furnish all labor, materials, tools, equipment transportation and all incidental work and services required to replace the roof. After the issuance of the Notice to Proceed, the Contractor should be prepared to start within ten (10) business days. The work shall be completed within fourteen (14) working days.

All the work is to be performed to the satisfaction of the City Engineer or his/her designee. Bidders are required to comply with all Federal and State of California regulations regarding safety standards involved in performance of the work.

The City reserves the right to reject any or all bids, to waive any informality or irregularity in any bid received, and to be the sole judge of the merits of the proposals received.

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Department of Parks and Recreation City of San Dimas, California 33 ROOF TRANSITION DETAIL
Bidder shall abide by all requirements imposed by the State of California and Los Angeles County in regards to Standard Specifications and General Provisions for the construction materials and construction methods as set forth in the "Standard Specifications for Public Works Construction," 2021 Edition. Please see attached Specification & Plan.

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Department of Parks and Recreation City of San Dimas, California 34 SECTION 1 - WESTLAKE SPECIFICATIONS
SECTION 07321 (07 32 16)

CONCRETE ROOF TILE
Copyright 2005 - 2023 ARCAT, Inc. - All rights reserved.

PART 1 GENERAL

1.1 SECTION INCLUDES
A. Concrete roof tiles.

B. Roof System Components:

1. Underlayment.

2. Roof flashing materials

3. Related roof accessories.

1.2 RELATED SECTIONS
A. Section 06100 - Rough Carpentry; Roof sheathing and nailers.

B. Section 07600 - Flashing and Sheet Metal.

C. Section 07710 - Roof Specialties; Roof gutters and downspouts.

D. Section 072216 - Roof Board Insulation.

E. Section 077263 – Waste Containment Assemblies.

1.3 REFERENCES
A. IAPMO ES Report - 412 for Westlake Royal Roofing Solutions’ Newpoint Concrete Roof Tiles.

B. IAPMO UES ER-2015 - TRI Concrete and Clay Roof Tile Installation Manual.

C. ICC AC 180 - Acceptance Criteria for Clay and Concrete Roof Tiles.

D. ICC AC 188 for Underlayments.

E. AC 48 for Underlayments in severe climates.

F. AC 148 for Wakaflex flashing and ridge venting products.

G. Leadership in Energy and Environmental Design (LEED).

H. California Title 24 Energy Efficient Standards.

I. Cool Roof Rating Council (CRRC).

1.4 DESIGN REQUIREMENTS
A. Roofing tile materials and installation shall conform to the requirements of IAPMO UER-412 and the 2015 Concrete and Clay Tile Installation Manual

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Department of Parks and Recreation City of San Dimas, California 35 B. Roofing tile materials shall conform to the requirements of the Applicable Building Code.

1.5 SUBMITTALS
A. Submit under provisions of Section 01300.

B. Product Data: Manufacturer's data sheets on each product to be used, including:

1. Preparation instructions and recommendations.

2. Storage and handling requirements and recommendations.

3. Installation methods.

C. Shop Drawings: Indicate metal flashing profiles, joint locations, fastening locations, and installation details. Indicate tile layout with location of cut and special shaped tiles identified.

D. Selection Samples: For each finish product specified, two complete sets of tile colors representing manufacturer's full range of available colors and patterns.

E. Verification Samples: For each finish product specified, two full size samples representing actual product, color, and patterns.

F. Certificates of Compliance: Submit to certify compliance with referenced standards.

1.6 QUALITY ASSURANCE
A. Manufacturer Qualifications: Minimum five years documented experience producing concrete roof tile and member of Tile Roof Industry Alliance.

B. Installer Qualifications: Minimum five years documented experience installing products specified in this section and license by the local/state authority and have the proper insurance to operate in your areas.

C. Mock-Up: Provide a mock-up for evaluation of surface preparation techniques and application workmanship.

1. Finish areas designated by Architect.

2. Mock-up shall be a minimum of a 10-foot (3.05 m) by 10-foot (3.05 m) area and include the edge, ridge, valley, and other typical transition conditions anticipated.

3. Do not proceed with remaining work until installation workmanship and appearance is approved by Architect.

4. Accepted mock-up may remain as part of Work.

1.7 DELIVERY, STORAGE, AND HANDLING
A. Store products in manufacturer's unopened packaging until ready for installation.

B. Deliver products to project site in manufacturer's unopened pallets, labeled with data indicating compliance with specified requirements.

C. Maintain dry storage area for products of this section until installation of products.

1.8 PROJECT CONDITIONS
A. Maintain environmental conditions (temperature, humidity, and ventilation) within limits recommended by manufacturer for optimum results. Do not install products under environmental conditions outside manufacturer's absolute limits.

B. Do not overload the roof. Distribute stacks of tile uniformly on roof at not greater than 12 inches (305 mm) in height.

1.9 WARRANTY
A. Roof Tile: Westlake Royal Roofing Solutions’ Newpoint Concrete Roof Tiles’ Limited Lifetime, Fully

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Department of Parks and Recreation City of San Dimas, California 36 Transferable, Non-Prorated Product Warranty against defects in roof tile for the life of the structure.

B. Installation Warranty: Warrants products of this section, as installed, to be in accord with the Contract Documents and free from faults and defects in materials and workmanship for a period of 10 years after completion.

1.10 EXTRA MATERIALS
A. Provide an additional 1 percent of installed roof tiles, but not less than one full square, for Owner's use in roof maintenance.

B. Furnish extra materials packaged with protective covering for storage and identified with labels clearly describing contents.

PART 2 PRODUCTS

2.1 MANUFACTURERS
A. Acceptable Manufacturer: Westlake Royal Roofing LLC which is located at: 2801 Post Oak, Suite 600, Houston, TX 77056; Toll free: 800-658-8004; Web: westlakeroyalroofing.com.

B. Westlake Royal Roofing Solutions’ NewPoint Concrete Roof Tile’s Manufacturing and Distribution Facility:

1. Southern California Region:
a. Rialto Plant: 3511 North Riverside Avenue, Rialto, CA 92377. Tel: 909-822- C. Substitutions: Not permitted.

D. Requests for substitutions will be considered in accordance with provisions of Section 01600.

2.2 CONCRETE ROOF TILE - SOUTHERN CALIFORNIA
A. Standard Weight Tile: Saxony 900 Shake profile.

1. Finishing Tile: Provide 90-degree Rake, 3-Sided Ridge, 3-Sided Hip Starter and Apex 3 tiles.

2. Size: 17 inches (432 mm) by 13 inches (330 mm), nominal.

3. Coverage: 85 field tiles per 100 square feet (9.29 sq m) of roof area.

4. Installed Weight per Square: Approximately 930 lbs. (422 kg).

5. Color: Rustic Brown Blend 1FRCJ3184.

6. 2.3 ROOF SYSTEM COMPONENTS - SOUTHERN CALIFORNIA
A. Underlayment:

1. Sol-R-Skin Blue Underlayment

2. Royal TileSeal HT Self-Adhering Underlayment
B. Fasteners: Sized to penetrate deck minimum 3/4 inch (19 mm) or through thickness of deck or batten.

1. Quik Drive Screws, Roofing Specific.

C. Wind Clips:

1. Zip-Clip, Adjustable Tile Clip.

D. Flashings:

1. Ribbed Tile Pan, 26-gauge Galvanized Sheet Steel side wall flashing.

2. Wakaflex universal flashing for abutments at chimneys, walls, and other rising structures.

3. Terminal Bar metal flashing for chimneys and other roof to wall structures.

4. Ribbed Valley Metal 1 inch Center Diverter, 26-gauge, Galvanized Sheet Steel.

5. Plumbing Stacks and Other Pipes Penetrating Roof: Wakaflex Pipe Flashing.

E. Adhesive: Code approved adhesive suitable to bond to concrete roof tile.

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Department of Parks and Recreation City of San Dimas, California 37 F. Eave Closures: Provide to match tile profile.

1. Vented Eave Riser - Metal.

2. Eave Riser - Metal.

3. Eave Closure "T" - Metal.

G. Battens:

1. Elevated Batten System 1 inch (25 mm) by 2 inches (51 mm) by 8 feet (2.44 m).

2. Batten Extenders 18 inches (457 mm) for use with standard battens.

H. Hip and Ridge:

1. Figaroll Plus: Ridge vent and weather block for all profiles.

2. Zephyr Roll: Ridge vent and weather block flat tiles, 11 inches by 33 feet (279 mm by 10 M).

3. Zephyr Roll: Ridge vent and weather block, 13.4 inches by 33 feet (340 mm by 10 M). For medium and high-profile tiles.

4. Ridge Riser: Elevates ridge board to proper height. For all profiles. For use with Figaroll Plus or Zephyr Roll.

I. Ridge, Rake and Gable End Tiles:

1. Choose to match tile profile and color.

J. Field Venting: Select to match profile of concrete roof tile.

PART 3 EXECUTION

3.1 EXAMINATION
A. Do not begin installation until substrates have been properly prepared.

B. Verify surfaces are uniform, smooth, clean, and dry.

C. If substrate preparation is the responsibility of another installer, notify Architect of unsatisfactory preparation before proceeding.

3.2 PREPARATION
A. Clean surfaces thoroughly prior to installation.

B. Prepare surfaces using the methods recommended by the manufacturer for achieving the best result under the project conditions.

3.3 INSTALLATION - GENERAL
A. Install in accordance with manufacturer's instructions and the following:

1. IAPMO UES ER-2015 - TRI Concrete and Clay Roof Tile Installation Manual - 2015 (TRI Installation Manual). TRI/WSRCA Standard Installation Guides for Concrete and Clay Roof Tile in Cold Weather Applications.

3.4 UNDERLAYMENT APPLICATION:

A. Underlayment: Install in accordance with the manufacturer's instructions and TRI Installation Manual.

B. Install ridge vents; follow vent manufacturer's installation recommendations and TRI Installation Manual.

3.5 FLASHING INSTALLATION
A. Install flashings to shed water and prevent water penetration under tiles.

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Department of Parks and Recreation City of San Dimas, California 38 B. Valleys: Install preformed metal flashing over underlayment.

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

C. Side Wall Flashing:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

D. Counter Flashing:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

E. Install tiles so as not to inhibit water flow on flashings.

F. Head and Apron Flashing:

1. Follow vent manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

G. Flashing at Curb Mounted Skylights and Other Items:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

H. Flashing at Plumbing Stacks, Pipes, Turbines, Vents, etc.:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

3. Apply color coordinated paint to all exposed metal flashings.

I. Coatings: Apply color coordinated paint to all exposed metal flashings.

3.6 BATTEN INSTALLATION
A. Install battens in accordance with the manufacturer's installation recommendations and TRI.

3.7 TILE INSTALLATION
A. Layout:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

B. Wind clips:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

C. Hips: Use prefabricated hip starter.

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

D. Hips and Ridges, mechanically fastened:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

E. Rakes and Gables:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

3.8 CLEANING
A. Remove all broken tile, debris, and excess tile from roof.

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Department of Parks and Recreation City of San Dimas, California 39 B. Sweep cut tiles clean.

3.9 REPAIR AND REPLACEMENT
A. Damaged Tile:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

B. Damaged Small Valley and Hip Cuts:

1. Follow manufacturer's installation recommendations.

2. Follow TRI Installation Manual.

3.10 PROTECTION
A. Protect installed products until completion of project.

B. Touch-up, repair or replace damaged products before Substantial Completion.

END OF SECTION

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Department of Parks and Recreation City of San Dimas, California 40 SECTION 2 – STRUCTURAL REPAIR PLANS

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Department of Parks and Recreation City of San Dimas, California 41 SECTION 3 – ASBESTOS REPORT

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Department of Parks and Recreation City of San Dimas, California 42 Page 184 – 364
Department of Parks and Recreation City of San Dimas, California 43 Page 185 – 364
Department of Parks and Recreation City of San Dimas, California 44 Page 186 – 364
Department of Parks and Recreation City of San Dimas, California 45 Page 187 – 364
Department of Parks and Recreation City of San Dimas, California 46 Page 188 – 364
Department of Parks and Recreation City of San Dimas, California 47 Page 189 – 364
Department of Parks and Recreation City of San Dimas, California 48 APPENDIX B – Project Site
City Hall, 245 E Bonita Ave, San Dimas

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Department of Parks and Recreation City of San Dimas, California 49 City Hall Pitched Roofs, West Roof and East Roof

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Department of Parks and Recreation City of San Dimas, California 50 APPENDIX C - City Forms

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Director of Administrative
Services
Michael O’Brien
Director of Community
Development
Luis Torrico
Director of Parks and
Recreation
Scott Wasserman
Director of Public Works
Shari Garwick
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394-6209  sandimasca.gov City Council
Emmett Badar, Mayor
Eric Nakano, Mayor Pro Tem – District 2
Rachel Bratakos - District 3
Ryan A. Vienna, - District 4
Eric Weber - District 1
City Manager
Brad McKinney
Assistant City Manager
Travis Sais
City Attorney
Jeff Malawy
CC2025-02 CITY HALL PITCHED ROOF REPLACEMENT
ADDENDUM NO. 1
APRIL 9, 2025
NOTICE IS HEREBY GIVEN that Addendum No. 1 is being issued to modify or clarify the following:

1. Contractor Licenses accepted for court resurfacing: Class C-39, A, B.

2. Is interior protection needed? This will be reviewed with the awarded contractor and a change order will be proposed if procedure is approved.

3. What specific material is needed for heat-welding the base flashing to deck (see Roof Transition Detail in RFB p.33)? Awarded contractor to propose materials with submittals to be approved.

4. What are the access points? Main access to the roof is from outside (ladders) and City Hall closet access.

5. All roof work to West Roof must be accessed from the top; there is no stucco demo allowed.

During roof work, the overhang soffit must be supported from below. (see soffit pictures next page)

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City Hall Pitched Roof Replacement Addendum 1 2
April 9, 2025
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394 Page 194 – 364 -6209  sandimasca.gov City Hall Pitched Roof Replacement Addendum 1 3
April 9, 2025
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394-6209  sandimasca.gov

6. Does the 1” insulation need to be removed? The 1” insulation must be removed from the East Roof to expose the deck for inspection. No insulation needs to be removed from the West Roof unless deemed necessary for repairs or directed by city representative.

7. The Bid Opening Date remain Tuesday, April 15, 2025 at 2:00PM Acknowledgment of receipt of Addendum No. 1 is required by signing below and returning a copy of this addendum with the bid proposal package no later than the time they are due (Tuesday, April 15, 2025). This Addendum No. 1 consists of three (3) pages.

Should you have any questions regarding this addendum, please call (909) 394-6230.

ACKNOWLEDGMENT OF RECEIPT OF ADDENDUM NO. 1
FIRM NAME: _________________________________________________________________ BY (Print & Sign): _____________________________________________________________ DATE: _________________

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ATTACHMENT 2

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ATTACHMENT 3

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 27, 2025
From: Brad McKinney, City Manager
Prepared by: Genevieve Amaro, Management Aide
Subject: Renewal of Traffic Engineering Services for a Two-year Term for Fiscal Year 2025-26 and Fiscal Year 2026-27 with AGA Engineers Inc. in an Amount not to Exceed $160,000
____________________________________________________________________________

SUMMARY
Under this Professional Services Agreement with AGA Engineers, Inc. (“AGA”), will provide general traffic engineering services in the capacity of the City’s Traffic Engineer. These services include traffic impact studies, neighborhood traffic calming analyses and plans, safety evaluations, roadway signing and striping design, line of sight diagrams, and other traffic safety items as well as the development of both local and coordinated traffic signal timing plans. AGA’s team includes in-house registered Civil and Traffic Engineers, enabling them to offer a broad range of professional traffic engineering services. AGA Engineers has been the City’s traffic engineer for over 10 years and has reviewed the Gold Line/A Line and Metro Double Track traffic mitigations. AGA Engineers has proven to be both responsive and innovative in their recommendations to address traffic concerns and the City has been satisfied with the services provided. Staff recommends that the contract be renewed for two more years for an amount not to not exceed $160,000 for Fiscal Years 2025-26 and 2026-27.

RECOMMENDATION
Staff recommends the City Council:
• Authorize the City Manager, or his designee, to enter into a Professional Services Agreement with AGA Engineers Inc., in a form approved by the City Attorney, for professional traffic engineering services in an amount not to exceed $160,000 for Fiscal Years 2025-26 and 2026-27.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
Yes

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Renewal of Traffic Engineering Services for 2025-26 and 2026-27 with AGA Engineers Inc. in an Amount not to Exceed $160,000 Page 2
For the Meeting of May 27, 2025

FISCAL IMPACT
The proposed contract for AGA Engineers Inc. is $160,000 over the next two fiscal years. Budgets for FY 2025-26 and 2026-27 would each include an allocation amount of $80,000 per fiscal year for traffic engineering services. Funding is proposed from the General Fund and from Proposition C monies for review of transit related projects such as the Gold Line or the Lone Hill to White Double Track project for Metro. The contract amount increased over previous years due to the expected rise in traffic safety items following the opening of passenger service at the new Gold Line/ A Line station which is set to open in the next few months. The increase in train traffic will likely require adjustments in traffic signal timing or modifications to pavement striping or signage.

BACKGROUND
The City has previously retained the services of AGA Engineers, Inc. for professional traffic engineering support. In their role as the City’s designated Traffic Engineer, AGA is responsible for addressing the City’s general traffic engineering needs, which include, but are not limited to, the following:
• Represent the City as the City Traffic Engineer.
• Reviewing traffic engineering matters to ensure that undertakings proposed and implemented by the City and others are done in a manner that protects the City's interests and are in keeping with City goals, specifications and practices; • Serving as a point of contact for the public and private developers on traffic engineering issues.
• Assisting in the preparation of staff reports and developing and delivering technical presentations for City Council, Planning Commission, Traffic Safety Committee, and other meetings as requested by the Director of Public Works.
• Establishing and maintaining effective working relationships with City staff, public agencies and external utilities. Establish and promote collaborative working relationships with the City Engineer.
• Direct engineering services provided by the Traffic Engineer's office to assure compatible and timely response to City needs.
• Maintaining traffic engineering records and maps at City Hall to ensure accurate and accessible information is available to City staff.
• Preparing reports, investigations, and evaluations as directed by the Director of Public Works; and.
• Providing additional engineering-related services, including development review and plan checking, on an as-needed basis under the direction of the Director of Public Works.

DISCUSSION/ANALYSIS
The City has traditionally contracted with outside firms to provide professional traffic engineering services. AGA Engineers, Inc. brings specialized expertise and responsive, on-call support to the City, offering guidance on regulatory changes related to traffic control and recommending improvements or modifications that enhance safety and facilitate the efficient movement of traffic throughout the community. AGA has served the City for over a decade—previously operating under the name Albert Grover & Associates—and is widely respected within the traffic engineering field. The firm currently provides services to more than 20 municipalities, as well as to the County of Los Angeles and the Orange County Transportation Authority.

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For the Meeting of May 27, 2025
AGA has represented the City’s interests through two major, ongoing large transit infrastructure projects: The Gold Line/ A Line light rail extension and the Metrolink Double Track project. They have worked with the Gold Line Construction Authority to mitigate impacts on the local community from the initial design stages of the project through construction. With the Gold Line project nearing completion in the next few months, AGA Engineers’ expertise and historical knowledge of the City’s transportation network provide a key perspective to make final adjustments to the rail project. These adjustments typically require coordination with the Federal Railroad Administration (FRA), LA County, LA Metro, the California Public Utility Commission and other railroad agencies.

AGA’s existing relationships and collaborative experience with these agencies enhance the value of their services to the City.

The City of San Dimas has a proactive approach to traffic engineering. The Traffic Safety Committee—on which the Traffic Engineer plays a central role—meets regularly to evaluate resident-submitted traffic concerns. AGA Engineers often provides insight on solutions that have worked in other municipalities.

Contracting with AGA for a two-year period provides a consistent and efficient delivery of services.

AGA’s knowledge and understanding of the city’s needs, requirements and policies are an integral part of delivering timely, specialized and effective services to San Dimas residents.

The work performed by AGA Engineers Inc. is considered professional services. California Government Code 4526 exempts engineering services from the standard public bidding process because they fall under professional services, which are selected based on qualifications rather than lowest bid. The proposed Professional Services Agreement which includes AGA Engineers Inc.’s proposal for two years is attached for reference (Attachment 1).

The AGA team has a longstanding relationship with City staff that provides them with a clear understanding of the City's goals and expectations. AGA has also demonstrated success in securing federal Highway Safety Improvement Program (HSIP) funding—most recently obtaining $5.6 million for nearby cities—and has completed similar safety assessments for numerous municipalities. Their familiarity with San Dimas, including prior projects such as the Bonita Avenue Signal Synchronization, further ensures their ability to deliver a plan that is both practical and impactful.

ALTERNATIVES
As an alternative, Council could decide to not authorize this agreement and may direct Staff to put the traffic engineering services contract out to bid for additional proposals. However, this route would likely result in additional costs as a new Traffic Engineer would need to review several sets of railroad project plans to get up to speed on the current and future projects.

ENVIRONMENTAL REVIEW
Staff evaluated and determined that this work is categorically exempt pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. This work consists of professional services and engineering recommendations that are not a project in and of itself. The individual recommendations may be subject to further CEQA determinations and would be assessed at the time of implementation or construction.

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Renewal of Traffic Engineering Services for 2025-26 and 2026-27 with AGA Engineers Inc. in an Amount not to Exceed $160,000 Page 4
For the Meeting of May 27, 2025
Respectfully submitted,
Genevieve Amaro
Management Aide
Attachments:

1. 2025-2027 On-Call Traffic Engineering Services Proposal

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TECHNICAL PROPOSAL
2025-2027 On-Call Traffic
Engineering Services
March 25, 2025
211 Imperial Highway, Suite 208, Fullerton, CA 92835 || (714) 992-4592 || [email protected] Attachment 1

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AGA Engineers, Inc.
211 Imperial Highway, Suite 208, Fullerton, CA 92835
(714) 992-4592 Email: [email protected]
March 25, 2025
Ms. Shari Garwick
Director of Public Works
City of San Dimas
245 East Bonita Avenue
San Dimas, California 91773
RE: 2025-2027 On-Call Traffic Engineering Services
Dear Ms. Garwick:

AGA Engineers, Inc. (AGA) is pleased to provide this proposal for On-Call Traffic Engineering Services. We are excited about this opportunity to continue providing these services to the City. Some of the tasks we have provided to the City since 2014 include traffic impact studies, neighborhood traffic calming studies and plans, safety studies, roadway signing and striping plans, and both local traffic signal timing and coordination traffic signal timing plans.

AGA’s in-house staff of both registered Civil Engineers and Traffic Engineers, provide a wide array of professional traffic engineering services supporting both municipal and private clients. We have provided services ranging from design and construction management of full freeway interchanges, at costs approaching one million dollars, to minor traffic impact studies, at costs of a few thousand dollars.

Whatever the project, our management approach is to complete the project to the satisfaction of the client in as quick a time frame as possible while still producing quality work products. Our in-house expertise allows us to expeditiously complete small-scale projects in a matter of weeks. This is especially important on projects with limited time frames and time-related budgetary constraints.

We feel there are several key factors as to why AGA is the right choice for the City:
• Through work under the current on-call contract, we have become familiar with the City’s traffic patterns and roadways.
• Our relationships with key City staff give us a clear understanding of the desires and expectations of the City.
• Our involvement in the City’s Traffic Safety Committee has provided us with a good understanding of priorities and concerns of the City of San Dimas residents.

Our proposed Project Manager will be Mr. Ruben Perales. He will manage, direct, and provide all traffic engineering and transportation planning services arising out of a contract with the City. His contact information is below:

Ruben Perales, P.E., T.E., Vice President
[email protected]
(714) 992-4592

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Table of Contents
Firm Qualifications ...........................................................................................................................1 Relevant On-Call Experience......................................................................................................3 Agency References.....................................................................................................................5 The AGA Team..................................................................................................................................6 AGA’s Project Manager..............................................................................................................6 Key Team Members...................................................................................................................7 Support Staff..............................................................................................................................9 Resource Requirements.................................................................................................................10 Understanding & Methodology......................................................................................................11 Our Team’s Areas of Expertise.................................................................................................12 Schedule of Hourly Rates ...............................................................................................................21

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Firm Qualifications
AGA Engineers, Inc. (AGA) was established in 2020 by
Mr. Chalap K. Sadam after the passing of Mr. Albert Grover, the former owner of Albert Grover & Associates. Our team has been providing traffic engineering services since 1993. Mr.

Sadam, who was a cofounder of Albert Grover & Associates, acquired its assets and, under his leadership, AGA has retained a similar culture and the practices that made our transition seamless to all our clients. This islargely due to the retention of our core team of senior and professional staff who worked under the former company, which is a respectable indication of the stability and compatibility of our team. Our engineers bring nearly 30 years of expertise and experience to AGA allowing us to continue to successfully work for our clients.

The AGA Team has been providing Traffic Engineering services to the City since 2014. As a result of our long association with the City, we are very familiar with the roadways and traffic patterns. We have completed many traffic projects in the City and have done so on time, within budget, and in a manner that meets all the City’s requirements – while at the same time placing minimal time and effort requirements on agency staff. We are eager for the opportunity to continue providing these services. A few of the projects we have completed under our current contract with the City are:
• Bonita Avenue Signal Synchronization project.
• Prepared signing/striping plans for a multitude of street segments throughout the City. • Conducted speed surveys on various roadways throughout the City. • Assisted with the review of a multitude of plans related to the on-going Gold Line project. • Conducted traffic signal warrant analysis and stop warrant analysis at several intersections throughout the City.
• Conducted line of sight analysis and stopping sight distance analysis for locations throughout the City. • Reviewed traffic control plans for special events in the City. • Assisted City with the review of traffic signal timing charts for different projects. • Regularly attend Traffic Safety Committee meetings to support City on various items.

AGA is a multidiscipline engineering firm specializing in municipal and transportation engineering.

Through the utilization of today’s most sophisticated computer-aided equipment by highly skilled and talented professional engineers and technicians, we are able to provide clients with quality, cost-effective, professional services in a timely manner. We do more than simply provide labor or prepare design plans and study reports – we actually improve traffic operations and safety in everything we touch. We are not a company that simply provides engineering labor to complete client designated tasks; rather, AGA provides a high level of intellectual support to accomplish client objectives. Our unique blend of Civil Engineers, Traffic Engineers, and skilled traffic signal system and communications technicians provides a synergy which results in successful projects beyond client expectations.

AGA’s services are not just routine, but rather the application of experience and knowledge to first properly identify a problem, then provide the most appropriate and cost-effective solution. Each project Contact Information:

AGA Engineers, Inc.
211 Imperial Highway, Suite 208
Fullerton, CA 92835
(714) 992-4592
[email protected]
Website: agaengineersinc.com
DIR #: 1000636813

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is unique and carried out with the highest degree of pride and professionalism with a dedication to satisfying the client’s needs. We offer professional services ranging from the planning and conceptual design stage through the construction
supervision and “as-built” stage, placing us among the
forerunners in the full-circle service concept. In fact, our wide range of services offered to our clients can be divided into the six primary areas of expertise shown on the pie chart.

AGA personnel, some of whom are former governmental
employees, have provided services to clients ranging from design and traffic engineering construction support of full freeway interchanges at costs exceeding a million dollars, to minor traffic impact studies costing only a few thousand dollars. Whatever the project, our approach is to complete the project to the satisfaction of the client in as quick a time frame as possible while still producing quality work products.

We serve as an extension of City staff as well as expert advisors, forming an integrated team to creatively provide solutions to traffic engineering and transportation planning problems. While our designated Project Manager will provide the majority of the management and long-term expertise required, our entire staff will be available and on-call at all times to serve the City. This includes any scheduled meetings at City Hall for both public and City staff liaison, attendance at evening City and neighborhood meetings as required, field studies and analyses, and all other required functions.

A key objective of AGA when providing engineering services is to foster a can-do spirit while working with developers and agency partners on regionally significant projects. The City is going through a transformation from the way commercial and retail business was conducted in the past to the more modern fast-paced global business of the future. AGA understands this transformative change and we don’t stand in the way of progress but embrace the future transportation needs of a modern business community. We are able to collaborate with the City’s development team and regional agencies to create win-win solutions so that intelligent business growth and transportation improvement projects can move forward successfully. We understand that delicate balance of how transportation interacts with business, and we have successfully assisted other municipal clients in Orange, Los Angeles, San Bernardino, and Riverside counties to embrace the needs of modern business.

We understand the necessity of balancing the economic advantages of development/redevelopment projects with the potentially negative impacts to traffic flow and circulation of such projects. We have successfully developed mitigations that are both technically and economically feasible for projects ranging from a gas station with a convenience market to a 1.25 million square feet retail mall. A key example of such balancing is the expansion of Montclair Plaza in the City of Montclair. We designed both public roadway improvements and private development traffic improvements (paid for by the developer) which resulted in significantly improved traffic operations in and around the Plaza. The improved mall access increased attendance which subsequently increased sales tax revenue for the City of Montclair.

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Understanding basic concerns and constraints as viewed from a city’s perspective is a key qualification of our services. Our personnel have considerable municipal experience as both agency employees and as contract City Traffic Engineers which is invaluable in allowing our staff to quickly identify and meet the needs of our municipal clients. We have represented the cities of Montclair, San Dimas, La Habra and Laguna Niguel at various State and Regional Transportation functions, meetings, workshops, seminars, etc., and have helped establish both operational and Capital Improvement Program (CIP) budgets for these and other cities. Additionally, our engineers have served on various state and federal committees which established the framework and engineering procedures and practices found in the Highway Capacity Manual (HCM) and the Manual on Uniform Traffic Control Devices (MUTCD). Staying abreast of the latest policy activities at both the state and federal levels is an important aspect of attracting grant funding and developing local programs, policies, and procedures.

From installing the first flashing yellow arrow projects in Southern California, to ground-breaking bicycle boulevard projects, to unique traffic calming and school zone safety projects, our team is committed to finding the best solution to complex traffic and transportation challenges for our clients. This more comprehensive view of our roles as traffic engineers, planners, and technicians has evolved from the cumulative individual experiences of our staff while employed at various public agencies. The City will be hard pressed to find another consultant with such far-reaching municipal traffic engineering, traffic operations, and transportation planning experiences in Southern California.

Relevant On-Call Experience
AGA is currently providing professional traffic engineering services to the agencies listed below. Typical services include traffic signal warrant analyses, traffic impact analyses, engineering and traffic surveys, preparing grant applications, traffic signal designs, fiber optic communication design, traffic engineering construction support, presentations at various City meetings, Level of Service studies, etc. • County of Los Angeles • Orange County Transportation Authority • City of Anaheim • City of Costa Mesa
• City of Fountain Valley • City of Highland
• City of Huntington Beach • City of La Habra
• City of Laguna Beach • City of Laguna Niguel
• City of Long Beach • City of Montclair
• City of Orange • City of Placentia
• City of Redondo Beach • City of San Dimas
• City of South Pasadena • City of Victorville
• City of Vernon • City of Yorba Linda

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Our designated Project Manager, Mr. Ruben Perales, is currently working specifically with the following cities:

City of Highland
Mr. Carlos Zamano Public Works Director/City Engineer
(909) 864-6861
[email protected]
Dates: 2009- present
Key Personnel: Ruben Perales, Phillip Fuentes, Greg Wong, Chalap Sadam Description of Work: Fiber optic plans, traffic signal designs, traffic studies, traffic signal timing, traffic signal coordination plans, and pedestrian facility designs. In addition, we have been monitoring Highland’s traffic signal system from the TMC in our office.

City of Huntington Beach
Mr. Bill Janusz Principal Civil Engineer
(714) 374-1628
[email protected]
Dates: 2006- present
Key Personnel: Ruben Perales, Jessica Reyes
Description of Work: Traffic control plans, traffic signal designs, speed surveys, traffic signal coordination plans, traffic signal timing, traffic signal modification designs, signing/striping plans, and fiber optic plans.

City of Laguna Niguel
Mr. Edgar Abrenica Associate Civil Engineer
(949) 362-4338
[email protected]
Dates: 2021- present
Key Personnel: Ruben Perales, Greg Wong, Phillip Fuentes Description of Work: Speed survey, grant application assistance, and traffic signal timing. In addition, we have been monitoring the city’s traffic signal system from the TMC in our offices.

City of Orange
Mr. Larry Tay City Traffic Engineer
(714) 744-5534
[email protected]
Dates: 2021- present
Key Personnel: Ruben Perales, Jessica Reyes
Description of Work: Traffic signal designs, traffic signal timing, RRFB designs, signing/striping plans, and Local Signal Synchronization Program update.

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Agency References
On-Call Traffic Engineering Services
Mr. Josh McDonald, Associate Civil Engineer
City of Laguna Beach
505 Forest Ave, Laguna Beach, CA 92651
(949) 497-0728
[email protected]
Assist the City with a variety of traffic engineering tasks including traffic studies, speed surveys, traffic calming studies, signing and striping plans, traffic signal operation reviews, and responding to resident concerns related to traffic and transportation. Mr. Perales also periodically attends Parking, Traffic, and Circulation Committee meetings when his expertise is needed to discuss certain traffic issues.

Traffic and Transportation Engineering Services
Mr. Andrew Luna, Senior Civil Engineer
City of La Habra
110 East La Habra Boulevard, La Habra, CA 90631
(562) 383-4156
[email protected]
Participate as a member of the City’s Traffic Committee, monitor traffic signals remotely from AGA’s office, assist with reviewing proposed developments (traffic studies and site plans), conduct warrant analyses (traffic signal, stop sign and crossing guard), left-turn phasing studies, evaluate parking and school circulation plans, and respond to citizen’s concerns regarding a variety of traffic related items.

As-Needed Design Services
Mr. Temo Galvez, Deputy Director of Public Works/City Engineer City of Fountain Valley
10200 Slater Avenue, Fountain Valley, CA 92708
(714) 593-4517
[email protected]
Development, implementation and fine-tuning of weekday and weekend coordination traffic signal timing plans citywide, signal warrant analyses, speed surveys and developing recommendations for raising/lowering speed limits, designing new and modified signal installations, and interagency coordination with adjacent cities and Caltrans. Most recently, AGA completed a Citywide Emergency Vehicle Preemption Study, a federally funded Citywide SSARP project, and we are currently finalizing a HSIP grant-funded project for traffic signal modifications of eight city signals. The AGA Team also assists the City with monitoring of their traffic signal system.

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The AGA Team
The AGA Team possesses all of the necessary qualifications and experience required to successfully provide the services anticipated by the City. We fully understand the importance to the City of dealing with the development, implementation, and coordination of various traffic and transportation engineering projects, as well as dealing with projects ranging from day-to-day parking and traffic problems to long-range planning issues. We have extensive municipal experience with completing detailed traffic signal inventories, conducting systemic safety analyses and large-scale safety traffic studies, as well as comprehensive field investigations. Due to this extensive experience, we are incredibly proficient at identifying problem areas and developing commonsense low-cost safety enhancement recommendations that are successful at reducing collision rates.

AGA personnel are well versed with the wide variety of traffic engineering services. Our traffic engineers and transportation planners are regularly engaged in trip generation studies, traffic modeling, and reviewing traffic impact analysis reports. Our technicians are in the field daily−both monitoring and
responding to traffic congestion concerns for our municipal clients. Our engineers regularly develop and/or review
temporary traffic control plans for both construction and special events. Our team is also very active in the design and implementation of streets projects, traffic calming projects, and bicycle projects. At AGA, we believe that there is no traffic or transportation challenge that the proposed AGA team cannot successfully assist the City in managing or resolving.

Several employees have served – and currently serve – in the capacity as City Traffic Engineer both directly for a public agency and as consultants. During their tenure, they have encountered and solved a plethora of traffic circulation concerns within school areas, downtown areas, and heavily congested locations. Their experience and knowledge of current traffic engineering practices allows creative design improvements to enhance the area for all roadway users (vehicles, bicycles, pedestrians). This vast knowledge in all aspects of traffic engineering will be used in the team approach and solutions to all challenges faced in the City.

AGA’s Project Manager
AGA proposes to utilize experienced staff members to complete all phases of projects conducted under the proposed contract, not only for project management but for conducting the vast majority of required engineering efforts as well. Short biographies of our staff are included below. Our Staff Qualifications Table is included at the end of this section.

Mr. Ruben Perales, P.E., T.E., Vice President, will be the overall Project Manager for all projects and, as such, will be responsible for coordination with the City appointed Project Manager. He will be the supervisor/administrator who will be responsible for delivery of services in accordance with the established Scope of Services in the Consultant Services Agreement with Public Works. He will be responsible for reviewing all project methodologies, work plans and work products. He will also be involved with field reviews of project intersections, design report recommendations, and agency liaison.

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Mr. Perales has over 22 years of experience completing projects involving state, local, and private agencies. His experience includes street and highway improvement projects, local city projects, private development projects, and Traffic Signal Synchronization Program (TSSP) projects. He conducts level of service analyses, prepares traffic signal signing/striping plans, prepares detour plans, and conducts plan checking. He regularly prepares conceptual improvement plans, designs signal plans, prepares signal coordination plans, and intersection improvement plans to upgrade controllers and connect existing fiber for communication purposes. He conducts field topographic surveys in order to develop design plans to improve intersection safety and update signal hardware to current standards. He has prepared plans for Caltrans, the County of Los Angeles, cities of San Dimas, Montclair, and others, as well as various private developers such as Home Depot and Walmart.

As part of AGA’s current on-call contract with the City, Mr. Perales is assisting the City with their traffic engineering needs. Mr. Perales has been managing engineering related functions such as warrant studies, roadway and intersection designs, traffic analysis and operations relative to traffic control devices, and review of traffic engineering reports and plans (private developments and City capital improvement projects). He is a member of the City’s Traffic Safety Committee and regularly participates in the meetings.

Key Team Members
Mr. Chalap Sadam, P.E., T.E., President, will be the Technical Advisor responsible for Contract Oversight and Quality Assurance/Quality Control and will assist Mr. Perales with overall project management. Mr. Sadam is a registered Civil and Traffic Engineer with a Master of Science, Civil Engineering (Transportation) degree from Virginia Polytechnic Institute and State University, and a Master of Business Administration degree from the University of Southern California. As a founding member of AGA and with over 35 years of experience, he is a recognized expert of traffic signal communications, Intelligent Transportation Systems (ITS), Traffic Management Centers, centralized traffic signal systems and video management systems.

He provides expertise in the preparation of traffic impact studies, development of transportation planning models to evaluate long range impacts, development of signal coordination master plans, preparation of traffic signal coordination timing plans, design and operation of traffic signal systems, design of intersection improvement plans, traffic signal interconnect plans that include the latest advances in ITS technologies, traffic accident analyses, and recommendation of mitigation measures. He is also wellknown for his studies involving Regional Traffic Signal Synchronization Programs (RTSSP), working effectively to promote multijurisdictional cooperation between State (Caltrans), county, and city entities to synchronize traffic signals for multiple major corridors in Orange County, Los Angeles County and the San Bernardino Valley.

In addition to Mr. Sadam’s expertise and technical acumen, which ensure successful projects, our clients most appreciate his commitment to establish the most effective and interactive systems possible for both large and small projects. Whether facilitating award-winning, multi-million-dollar, multi-jurisdictional transportation communications projects, or applying his expertise to single intersection traffic operations, Mr. Sadam stands out as a meticulous, innovative planner/designer, and an outstanding leader of the AGA team.

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Mr. Greg Wong, P.E., Vice President has nearly 30 years of experience and has completed numerous projects involving state, local, and private agencies. He is involved with developing transportation safety studies, sight distance analyses, traffic signal and stop sign warrant analyses, signal timing development, capacity and Level of Service (LOS) analysis, and environmental impact report review and analysis. He conducts traffic impact studies and assesses traffic impact fees. He is skilled at conducting trip generation studies, reviewing traffic impact analysis, and using a variety of traffic modeling software for both transportation planning and traffic signal operations purposes. He has provided transportation planning services for a variety of projects such as assessing land development projects, reviewing project development traffic signals and site plans, traffic impact studies/analyses, parking and circulation analyses, and traffic forecasting and modeling.

Mr. Wong is currently the contract On-Call Traffic Engineering Support for the City of La Habra. He reviews proposed development site and circulation plans, traffic signal plans, and traffic impact studies. He responds to resident concerns regarding parking, red curb/sight distance requests, school traffic, day-to-day traffic signal monitoring, and operations. He currently is a member of La Habra’s Traffic Committee and meets monthly with the group to discuss various transportation topics, projects and concerns throughout the City of La Habra. His knowledge of traffic signal operations enables him to evaluate cost-effective safety measures through traffic signal timing, traffic signal modification plans, and safety assessment studies.

Ms. Jessica Reyes, P.E., Senior Transportation Engineer I, has been instrumental in the design efforts for several multi-million-dollar traffic signal safety and communications improvement projects over the past eight years. Her expertise includes performing coordination signal timing analyses, sight distance analyses and traffic signal warrants, along with crossing guard studies, traffic impact studies, and traffic operations analysis.

She has conducted field topographic surveys required to develop design plans for improving intersection safety and updating signal hardware to current standards.

Her duties also include signal designs for both new and modified traffic signals, fiber communications design, signing and striping, street lighting, and implementation of both bike lanes and traffic control. She also contributes to the preparation of plans, specifications and estimates. She participated in the fiber optic design for the City of Yorba Linda including designing communications plans and preparing specifications and cost estimates. She prepared the base plansfor the Lake Forest Drive RTSSP project and assisted with the topographic surveys and final signal design.

Phillip Fuentes, Senior Signal Systems Specialist, is a certified Level 3 Technician with over 36 years of experience in traffic signal maintenance. He ensures that the existing traffic signal equipment is inventoried and inspected, and the signal synchronizationrelated infrastructure at each intersection is assessed to identify possible deficiencies or improvements required. He has been responsible for conducting field reviews of hundreds of signalized intersections, and physically opening controller cabinets and pull boxes to assess the condition and usability of existing equipment.

He has technical skills that include everything from installing detector loops and conducting preventative maintenance to installing traffic signal equipment (i.e., intersection cabinets, Opticom EVP, controllers, video detection systems, CCTV cameras, fiber optic communications, Ethernet switches), from troubleshooting and providing technical assistance to contractors and the construction of signal and

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roadway improvement projects on a daily basis. He creates signal timing charts for new or complex intersections and is highly proficient with all types of signal controllers and interconnect communications systems.

AGA Support Staff
Mr. Sohan Sadam, Systems Engineer I, designs, implements, and maintains complex computer systems involving hardware, software, and networks while also troubleshooting issues, automating tasks, and ensuring system security and reliability. He is currently assisting with OCTA’s Countywide Signal Synchronization Baseline project, assists with data collection for traffic studies, and helps with the development of traffic signal timing.

Mr. Jorge Sanchez, E.I.T., Associate Transportation Engineer I, assists with preparing base plans and field data collection efforts such as conduit run verifications and taking inventory of existing equipment. He is proficient with AutoCAD design software, Synchro modeling, Crossroads Database analytics, and Microsoft Office. He recently assisted with signal timing efforts for San Marcos Boulevard and Talbert Avenue. He also developed fiber optic design plans for the Cities of Lake Forest, Mission Viejo and Rancho Santa Margarita as part of various RTSSP projects in South Orange County.

Ms. Vannessa Pedroza, Associate Transportation Engineer I, has completed sight distance analyses for various agencies, conducted field inventories, and has evaluated collision assessments. She is adept with traffic engineering software programs including Synchro, Tru-Traffic, TranSync, Crossroads database software, Adobe Acrobat, and AutoCAD design software. Ms. Pedroza developed coordination signal timing plans for Lake Forest Drive, Mission Boulevard and MacArthur Boulevard in Orange County. She also conducted the fine-tuning and monitoring efforts on the implemented timing plans.

Ms. Giselle Hernandez, Associate Transportation Engineer I, has developed signal modification designs and conducted traffic collision assessments. She is skilled with traffic engineering software programs including Synchro, Tru-Traffic, Adobe Acrobat, and AutoCAD design software. Ms. Hernandez developed coordination signal timing information for the Alameda Avenue Signal Synchronization project in the City of Burbank.

She is also currently assisting in the signal timing development and implementation phase of the Portola Parkway/Santa Margarita Parkway corridor RTSSP project.

Lucy Ott, Associate Engineer I, is currently working on two related projects for the City of Whittier which consist of analyzing stopping sight distance, utilizing Synchro to study delay times, and drafting plans using AutoCAD. Ms. Ott has developed skills in leadership, critical thinking, communication, and time management through her work in Whittier and previous internships during her academic career.

Phillip J. Fuentes, Signal Technician I, provides both onsite and remote support, hardware implementation, and equipment support for AGA clients throughout the Los Angeles Orange, and San Bernardino Counties. He regularly observes the operation of traffic signals and provides daily monitoring of signal systems for the Cities of La Habra, Laguna Niguel, Highland, Fountain Valley, and Montclair.

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Resource Requirements
Our extensive work in the City over the past decade – including traffic signal designs, traffic signal modifications, traffic investigations, traffic studies,signing and striping designs, traffic signal timing, traffic signal communication designs comprising of fiber optic communication designs – has given us a clear understanding of the City’s priorities. Based on our understanding of the City’s transportation engineering needs, we not only have the necessary qualifications to accomplish the goals of the City, but also the ability to solve problems by developing alternative solutions while maintaining public safety. Our most important qualifications relate to providing traffic planning, traffic investigation, traffic studies, traffic design services, and grant assistance.

Currently, City staff regularly make inquires of various AGA staff directly without the need for formal task orders. Typically, such inquiries are to request an opinion, conduct a quick investigation, or implement a traffic signal timing change. It is anticipated that this informal relationship will continue in that it works for the City and allows our staff to be as responsive to City needs as possible.

Name
Title
Certification/
Registration
Years of
Experience
Education Training
Ruben Perales
Vice President
P.E., Civil #83169
P.E., Traffic #2838 22 BS-Civil, 2005
Chalap K. Sadam
President
P.E., Civil #74080
P.E., Traffic #1813 35
MS-Civil, 1990
MBA, 2002
Greg Wong
Vice President P.E., Civil #64349 29 BS-Civil, 1996
Jessica Reyes
Senior Transportation Engineer I
P.E., Civil #96452 10 BS-Civil, 2016
Phillip Fuentes
Senior Signal Systems Specialist
IMSA Traffic Signal Senior Field
Technician, Level III 36 Signal Technician Level 3
Sohan Sadam
Systems Engineer I
6 BS-Electrical/Computer, 2019
MS-Computer, 2022
Jorge Sanchez
Associate Transportation Engineer I
E.I.T. #173260 4 BS-Civil, 2021
Vannessa Pedroza
Associate Transportation Engineer I
4 BS-Civil, 2021
Giselle Hernandez
Associate Transportation Engineer I
4 BS-Civil, 2021
Lucy Ott
Associate Engineer I
2 BS-Civil, 2023
Phillip Jeremy Fuentes
Signal Technician I 3
AGA Team Qualifications
Project Manager
Key Team Members
Support Staff

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Understanding & Methodology
AGA is well qualified to provide the full range of professional traffic engineering services on an as-needed basis to the City. Based on our understanding of the City’s on-call needs, we feel that our most important qualifications relate not only to providing traffic studies and the development of high-quality PS&E documents for projects, but also to problem solving, communication, and a willingness to develop alternative solutions while maintaining public safety. We are proud of our reputation for successfully bringing forward innovative solutions for our municipal clients over the past 30 years.

Unlike most engineering work which is highly regimented with standards and requirements, traffic engineering is much more focused on human behavior. It is commonplace for politicians and the public to have an emotional investment not only with the outcome of traffic investigations and studies, but also the process by which the work is conducted. Therefore, our experienced senior level staff can clearly articulate to our associate and assistant level staff what needs to be done, actively direct staff in performing the work, and communicate progress regularly to the City and the public as appropriate. In all of our communications, be it written or orally, we strive to communicate clearly to serve both City staff and the public alike. It is this clear communication of our progress, findings/results, and recommendations which eliminate issues and problems that cause inefficient project delays and rework.

At AGA we believe that the most effective way to practice municipal traffic engineering is to have seasoned senior level staff members be hands-on in the assessment and direction of work tasks. It is more efficient and cost effective to have an experienced traffic engineer who can quickly observe and assess situations and issues on-site to provide quick and accurate advice or to set the course for a study or traffic design. Many other firms rely on junior or mid-level staff to attend meetings, speak with constituents, conduct field investigations, and set direction on designs or studies. Typically, in such organizations senior level staff primarily remains in the office in more of a contract management or oversight role. Such an arrangement offers an initial low cost but typically results in delays, less than optimum design, a lack of innovation, and rework costing significantly more in the long term.

The AGA approach gets our experienced senior staff out of the office to interact with City staff and the public to quickly get to the root of safety, planning, design, or operational issues and concerns. By putting our best and most experienced front and center, issues and concerns are quickly addressed, and good decisions can be made without the need for delays that less experienced staff need to research or study the problem and potential solutions.

A key factor in providing services to the City is continuing to stay attuned to both the overall direction and the specific requirements of the City staff and the City Council. AGA staff continually increase our knowledge of current traffic engineering considerations via our attendance and presentations at regional (such as the Institute of Transportation Engineers and the City Traffic Engineers) and national (such as Transportation Research Board and Institute of Transportation Engineers) forums, keeping us in the mainstream of state-of-the-art traffic engineering approaches and methodologies. By combining this knowledge, we can optimize the service provided to the City.

While Mr. Perales will provide the majority of the advice and expertise required, AGA’s entire staff will be available to provide specific required services vis-à-vis each individual’s specific expertise, thereby

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optimizing the services provided in an expeditious and economic manner. Our staff’s wide range of knowledge and experience, acquired via providing similar services to a wide range of cities is ideal to provide the City with nearly instantaneous access to any traffic/transportation/parking area of knowledge needed at any given time. This unique experience in viewing problems “from both sides of the fence” has in the past, and will continue in the future, to greatly enhance our ability to serve the City.

Our creativity also makes us uniquely qualified to serve the City. We know how to listen open-mindedly to both City staff and the public, how to develop alternative solutions to various problems, and how to differentiate cost-effective from cheap. Our ability to develop viable alternative solutions has been instrumental in reaching consensus on controversial issues. Our knowledge of and sensitivity to public needs and concerns, combined with our real world (as opposed to textbook) approach to safety issues, will ensure that alternative solutions to specific problems can be achieved, while at the same time compromising neither safety nor public needs and desires.

AGA’s ongoing relationships with Caltrans staff are especially important relative to coordination of freeway access issues. In addition to developing (and assisting Caltrans in implementing) coordinated timing plans involving both State highway and freeway ramp signals, AGA has successfully negotiated with Caltrans on the behalf of various cities to allow those cities to actually control such State signals. For many years, AGA has worked closely with Caltrans personnel to innovatively address local/State interface traffic issues. Additionally, we designed the interim improvement projects at the I-10/Jackson Street and I10/Monroe Street interchanges in the City of Indio, including obtaining Caltrans approvals of various Design Exceptions necessary for issuance of the Encroachment Permits, and providing signal timing and operational assistance at turn-on of the new signals at both interchanges.

Our Team’s Areas of Expertise
Following are descriptions of specific areas of expertise which the AGA Team offers to our clients.

Traffic Engineering
AGA’s experience with designing traffic signals – and our drive to keep up with the latest requirements of the California Manual on Traffic Control Devices (CA MUTCD), ADA, and Caltrans Standards – allows us to provide a comprehensive design for successful completion of a project, thus ensuring that all requirements are being met when completing traffic related designs. Working with a multitude of agencies throughout Southern California has allowed our team to review and work with various standard drawings.

Throughout the years we have seen several updates to standard drawings such as revised curb ramp design standards (8.33% vs.

7.5% slopes) and updates to traffic signal pole and foundation dimensions.

AGA has also been a leader in the utilization of AutoCAD for signal design. Typical design activities consist of determining all aspects of right-of-way constraints for street improvements including providing raised median configurations, left and right turn pocket lengths, lane drops, speed-controlled transitions, etc. All

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signal and striping improvement and interconnect plans are prepared using AGA’s CAD package, consisting of AutoCAD and a library of Caltrans symbols, for traffic signal and roadway design. Using these tools, AGA personnel have designed hundreds of new and modified traffic signals and signal interconnect projects (including fiberoptic, twisted pair, and wireless technologies) for a large number of agencies throughout Southern California.

Traffic Studies
AGA team members have conducted hundreds of studies for the installation of traffic control devices.

Such studies include traffic signal warrants, traffic signal priority lists, school crossing guard studies, pedestrian crossings, multi-stop application studies, and left-turn studies. Many times, these studies are the result of resident concerns/complaints. In addition to conducting these studies, AGA can reach out to residents to explain the situation and discuss a reasonable solution. Some examples of the various types of studies we have completed for our clients include:
• Traffic safety studies such as sight distance evaluations, collision analyses, etc. • Traffic impact studies
• Traffic signal warrant studies
• Pedestrian and bicycle facilities studies
• Drive-through queuing studies
• Truck studies
• Level of Service (LOS) and vehicle miles traveled (VMT) analyses Given the potential for growth in both residential and commercial development/redevelopment in the City, assessment of the scope and timing of transportation infrastructure improvements to adequately serve this increased traffic demand is an ongoing issue. One of the key areas of our expertise involves combining transportation planning with traffic operations. Short-term traffic operational analyses can be combined with long-term (10 to 20 years) transportation planning data to evaluate and monitor the impact of urban growth in a dynamic way. Such analyses are critical for conducting feasibility studies, traffic impact studies/analyses, and for determining long-term transportation infrastructure needs.

One way to address potential growth in a successfully proactive manner was developed and implemented by the AGA team in the City of Fullerton. Based on General Plan build-out conditions, the team determined ultimate transportation infrastructure needs. In effect, a Citywide Traffic Impact Analysis was develope d, including calculation of overall costs to construct the required improvements. As development projects were proposed, AGA conducted individual Traffic Impact Analyses to more definitively determine the appropriate scheduling for implementation of such
improvements. This traffic modeling and monitoring service is of tremendous long-term benefit.

Another example is the Citywide Traffic Analysis AGA conducted for the City of Torrance. We evaluated existing and future traffic conditions (level-of-service analyses), existing traffic signal infrastructure, and provided a citywide safety review aimed at improving traffic signal efficiency and resiliency, enhancing Crenshaw Blvd at Pacific Coast Hwy, Torrance Proposed Improvements

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roadway safety, and mitigating both existing and future traffic congestion within the city. The report included both near-term and long-term intersection improvements (with conceptual plans), an extensive infrastructure plan covering traffic equipment improvements, and a traffic signal communications plan with fiber optic upgrades (see figure to the right).

Staff of AGA have conducted numerous similar modeling projects and gained experience in all phases of transportation planning. We are well versed with developing and utilizing travel demand forecasting models to determine future transportation infrastructure needs for cities. We also prepare Traffic Impact Analysis Reports in compliance with regional planning agency requirements. Specific relevant experience includes updating the General Plan for the City of Colton, developing the City of Montclair’s Transportation Study and Developer Fee Program, and our Soledad Canyon Road Feasibility Study for the City of Santa Clarita in which we determined the ultimate lane requirements for future traffic conditions.

AGA also offers local and regional area transportation planning capabilities to develop specific circulation plans, including Master Plans of Streets and Highways, general circulation plans, and coordination of these plans with those developed by metropolitan planning organizations.

Intersection Control Studies
It is anticipated that AGA will be expected to perform multi-way stop warrant analyses and traffic signal warrant analysis based on the methodology and procedures established in the 2014 or latest version of California Manual of Uniform Traffic Control Devices. AGA will gather the appropriate 24-hour traffic volumes, collision data, and geometric data to perform the technical evaluations outlined in the manual.

However, at AGA we understand that the technical evaluations may not tell the whole story especially in a city with unique business travel patterns, residential quality of life concerns, and congested roads. We go beyond the technical manual evaluations to consider other factors such as pedestrian and bicycle traffic, lighting levels, traffic delays, approach speeds, violation rates, driver behavior, transit stops, driver behavior, roadway geometrics, land use, and neighboring intersection controls.

Generally, we start every investigation by not only speaking with City staff about past investigations, constituent
complaint history, and their impressions but we also typically speak with the requestor directly to seek additional
information about why they feel traffic controls at the intersection should change. During the course of the
investigation, should unique environmental or operational characteristics effecting safety be revealed we might gather additional data to document those unique characteristics for inclusion in the study effort. We have found the use of video surveillance to be extremely powerful in evaluating traffic patterns and motorist behavior both during peak periods and off-peak when some believe that “no one is watching”.

Many times when we are studying complex intersections or complaints of after-hours problems, the use of video have brought a better understanding of the issues and has led to more complete solutions.

Ultimately the recommendations provided to the City will not only be based on the technical evaluations but engineering judgement considering those context sensitive and operational factors that might not be easily measured but can have a significant impact on operational efficiency and public safety.

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Safety Studies
Periodic review and analysis of citywide collision history is an important component of the efficient management of the City’s roadway network. AGA has performed such reviews on a regular basis for many of our municipal clients. Typically, our engineers look for patterns of collisions that can be corrected by changes in traffic controls, signage, or geometrics. We also rank intersections and roadways to determine the most collision prone in order to focus our attention to determining why such intersections or roadway segments are experiencing higher than anticipated collision rates.

Summarized collision data doesn’t always tell the whole story, so for those problematic locations we typically request and review the CHP 555 reports of each reported collision to ascertain the details of each collision in an effort to determine if specific traffic control actions could reduce the likelihood of future collisions of that same type occurring. Ultimately, we summarize the data, our findings, and recommendations in a report for the City’s consideration.

Engineering and Traffic Surveys
The objective of Engineering and Traffic Surveys is to review the existing speed limits and recommend changes (increase or decrease) in accordance with the requirements of the latest edition Section 627 of the California Vehicle Code (CVC). The purpose of these studies is to provide sufficient information to document that the conditions of Section 627 have been satisfied and that other conditions not readily apparent to a motorist are properly identified.

The recently adopted Assembly Bill No. 43 (AB43) amended and added sections to the CVC related to traffic safety and speed limits. AGA has recently completed studies for the cities of Burbank, Garden Grove, Gardena, Huntington Beach, Laguna Niguel, Redondo Beach, Seal Beach, and Westminster. We are currently completing one for the City of Santa Ana.

Traffic Signal, Signing, and Striping Design
AGA staff have designed and implemented hundreds of both new and modified traffic signals, signing and striping plans, and traffic signal interconnect projects (including fiber optic, twisted pair, and wireless communication technologies) for a large number of cities and counties. While completing traffic signal modification designs and traffic signal communication designs, our staff not only looks at the specific improvements identified, but also conducts inventories of all the traffic signal components that may need to be modified or upgraded.

Our experience with designing traffic signals, and our
drive to keep up with the latest requirements of both
the CA MUTCD and Caltrans Standards, allows us to
provide a comprehensive design for successful
completion of a project. AGA staff is also up to date
with current ADA requirements. Design activities
consist of determining all aspects of right-of-way
requirements for street improvements including
providing raised median configurations, left and right
turn pocket lengths, lane drops, speed-controlled
transitions, etc.

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Traffic Control Plans
AGA staff have extensive experience with developing and reviewing traffic control plans. Our Engineers don’t just review such plans from a technical perspective, but also consider the context in which the lane and street closures are to be implemented, as well as the traffic characteristics and patterns in the area.

Routinely, such reviews also involve a site visit to ensure that the design considers all aspects of transportation including pedestrians, bicyclists, transit, motorists, traffic signals, land use, private property access, etc.

Review Standard Details
AGA strives to keep up to date with the latest state and federal standards to ensure all requirements are being met when completing traffic related designs. AGA’s extensive experience working with a multitude of agencies throughout Southern California has allowed our team to review and work with various standard drawings. Throughout the years we have seen several updates to standard drawings such as revised curb ramp design standards (8.33% vs. 7.5% slopes), updates to traffic signal pole and foundation dimensions, etc. This experience will be valuable in assisting the City with development of its own standard drawings.

When developing standard plans, it is important that all applicable state and federal standards, such as the California Manual on Uniform Traffic Control Devices (CA MUTCD) 2014 Revision 6, 2018 Caltrans Standard Plans and Revised Standard Plans, Americans with Disabilities Act (ADA) Standards, 2021 Standard Plans for Public Works Construction, to name a few, be considered to ensure the City is in compliance with all mandated requirements.

Understanding of Design and Implementation of Signal Timing Related System Improvements AGA has worked on a multitude of traffic signal design projects. During the past several years, AGA staff has completed designs for various Highway Safety Improvement Project (HSIP) and Regional Traffic Signal Synchronization Program (RTSSP) projects and other grant funded projects to upgrade outdated traffic signal equipment and implement various safety improvements identified by citywide safety assessments.

While completing traffic signal modification designs, AGA staff not only looks at the specific improvements identified in the RFP, but also all the traffic signal components that may need to be modified or upgraded.

Video/Radar Detection Systems
AGA has designed a vast amount of traffic signal equipment improvement plans where new video detection systems have been successfully installed. Our experience and familiarity with different types of video detection systems such as the Iteris Vantage Vector Hybrid system (utilized for advanced dilemma zone detection), Vantage Next system, Vantage Edge II system, the Econolite Autoscope Vision system, and Gridsmart has given us the knowledge to successfully design for the installation of such systems.

Understanding these different detection systems and their components allows us to prepare a thorough design that will meet the project objectives. As an example, knowing what type of cable is required for the different types of detection systems is critical in determining if new conduit will be needed or if the

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cable can be installed in existing conduit. Some systems utilize a single CAT-5E Ethernet cable for both power and video, while others require both separate power and coaxial cables for the video requiring more space in the conduit. Fully understanding how these systems work and getting the design right is what saves time and costs during construction.

CCTV Cameras
Our designs for hundreds of CCTV camera installations have given us the experience and understanding of factors to consider when completing such designs. It is important to understand design elements such as location of the camera, distance between the camera from the communications switch (to identify whether an Ethernet extender or special long-range CAT-6 cable is required), and existing conduit fill to make sure CCTV cable can be installed. Staying current on new technology is also very important and it’s something that we are constantly working on. Our experience with designing CCTV systems from multiple vendors such as Bosch, Cohu, and Axis will be key in providing the project agencies what they are looking for. The AGA team recently worked on integrating a Cloud-based video management system complete with Firewall security for the City of San Dimas.

Traffic Signal Interconnect and Communication
AGA staff have worked on a multitude of traffic signal communication projects. The AGA Team has also designed several miles of fiber optic communications. Our designs include Intelligent Transportation System (ITS) components such as CCTV cameras and Bluetooth travel time devices. Detailed fiber assignments are also included to ensure that agencies have accurate documentation of their fiber assets in order to facilitate integration of the communication and ITS devices into the respective traffic management centers.

The AGA team’s outstanding technical field staff, working in conjunction with our expert designers in communications upgrades, sets us apart from others. Our team has been key in upgrading a multitude of traffic signal communications systems throughout Orange County, including the Cities of La Habra, Fullerton, and Fountain Valley. As a matter of fact, the AGA team was the first to install fiber optic communications in the cities of La Habra and Fullerton. Additionally, the AGA team prepared the Fiber Optic Communications Master Plan for both the cities and developed the Traffic Signal Communications Network IP scheme which is currently being utilized.

Emergency Vehicle Preemption Systems
Our experience with designing EVP systems for a multitude of cities is a significant asset to the Team. It is important to note that there are different models of EVP systems. In recent years, agencies have been transitioning from the traditional infrared/optical EVP systems to GPS based EVP systems, as is the case with the City of Fountain Valley where the AGA team recently completed the design and integration of over fifty EVP systems.

Automated Traffic Signal Performance Measures (ATSPM)
AGA staff are very familiar with working on the Automated Traffic Signal Performance Measures (ATSPM) applications for different systems. We have configured the Econolite Centracs, Iteris SPM, and Q-Free ATSPM applications. In order to obtain accurate ATSPM reporting, it is critical that users accurately

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configure the detection (lane-by-lane detection, detector channels, detector type and detector distances).

The ATSPM reporting can provide guidance on where detection is not working properly, the health of the coordinated system, count data (existing and historical), side street delays and split timing monitoring.

The main benefit is that the data is being continuously evaluated and monitored 24/7.

Signal Timing Optimization Programs
Traffic Engineers depend upon a complex set of software “tools” to produce high-quality signal timing products (i.e., Synchro, SimTraffic, Tru-Traffic, TranSync, etc.). AGA engineers not only use these tools, but our experience informs us of what to do with the information they provide. Software programs are not capable of providing workable timing plans independently; however, an experienced Traffic Engineer will utilize these software programs in the process of developing such plans. Others may simply proceed with the computer timing outputs that these tools provide, but AGA’s experienced timing experts carefully review the program output and adjust the values manually utilizing time-space diagrams to properly match local conditions. Although we may use different signal timing software to capitalize on specific strengths of each software program, it should be noted that all final timings will be compiled in the Synchro software.

Traffic Signal Timing and System Support
Developing, implementing, and maintaining signal timing plans are all critical to optimizing the efficiency of the existing infrastructure, thus ensuring that coordination signal timing plans are operating as designed. Since traffic patterns change when construction, incidents, and/or development occurs, adjustments to timing plans are often required. Only by frequent monitoring of traffic operations can these signal timing plans be kept current.

In addition to AGA’s expert traffic engineering staff, the company also employs several experienced traffic signal technicians who are highly skilled and well versed on all types of traffic signal control hardware and systems, video equipment and control systems, communications, networking, and security systems.

Traffic Signal Communication Infrastructure
The primary focus of AGA’ approach is to leverage the existing investments made by various agencies in control systems, communication, and field equipment to create a communications backbone that will be the heart of the traffic control system. Our intent is that the systems, timing plans, and control strategies developed will become key to how each agency manages traffic for many years to come.

Our approach begins with recognizing the planning work that went into the improvements already completed. For example, combining valuable underground conduit already in place with the fiber to be installed for a new project. Another example is using previous improvements completed to reconfigure the communications network of a roadway corridor into a Self-Healing Communication Backbone Ring. In this example the AGA Team upgrades the communications backbone to a 10Gb network where possible

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which will easily accommodate existing and future CCTV traffic surveillance cameras and other ITS elements in the future without the need for additional investments in communication capacity.

Familiarity with Signal Hardware
AGA engineers and signal technicians are well-versed in a wide variety of signal hardware including controller units, conflict monitors, cabinet assemblies, signal wiring, traffic signal central systems, etc. Our team regularly assesses and advises on hardware-related issues with hands-on experience in several controller systems, including, 2070 with D4 (Fourth Dimension) firmware, 2070 with SWARCO Omni eX firmware, Q-Free with Maxtime, Econolite Cobalt, 2070 ATC, Trafficware, and Siemens M50/M60 controllers. Of particular note is our indepth experience integrating various modern ITS infrastructure including fiber optics, wireless radio, Ethernet-over-copper, Ethernet switches, etc. With our knowledge of previous generation equipment utilizing Ethernet, serial and FSK communication, we can integrate state-of-the-art systems with existing hardware and software when needed.

Our clients also receive practical assistance from our technical staff with the design and installation of video walls, display systems, live video feeds to TMCs via video detection cameras, the use of CCTV, wireless radios, and the development and design of Internet Protocol (IP) communication schemes for signal-related equipment and configuration of Layer 3 communication networks. Our staff is adept in configuring Virtual Local Area Networks (VLANs) for streamlining traffic signal communications and live video feed to TMCs.

Our Team has completed numerous regional corridor projects that have included the installation or upgrades to Siemen’s Tactics for the Cities of Buena Park and Fullerton, Econolite’s Centracs central signal control systems for the City of Placentia, County of Orange, and the City of Yorba Linda, and Q-Free Kinetic central signal control system for the City of La Habra. The AGA Team is currently assisting the City of Fountain Valley with the Q-Free Kinetic system. In addition, the recently completed project for Imperial Highway included integration at Caltrans’ TMC of signals into Caltrans’ TransSuite Central System.

Traffic Signal Operation
AGA operates traffic signal systems for various
governmental agencies and does so remotely
from our Fullerton office, which includes a Traffic
Management Center (TMC). Existing systems
include 31 signals on an Q-Free Kinetic System in
La Habra, 40 signals on a SWARCO (McCain)
Transparity system in Montclair, 78 signals using
the Econolite Centracs system in Laguna Niguel,
50 signals on a QuicNet Model 2033 system in the
City of Fountain Valley and 38 signals on a SWARCO QuicNet system in the City of Highland.

One signal timing monitoring service involved approximately 650 intersections spread throughout 17 agencies (15 cities, the County, and Caltrans) in the San Bernardino Valley under a multi-year contract with San Bernardino County Transportation Authority (SBCTA, formerly SANBAG). This unique “hands-on” AGA’s Q-Free Kinetic Workstation for La Habra

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signal experience allows AGA staff to possess a very realistic understanding of what it takes to adequately serve the public while maintaining political harmony. Our TMC staff also includes signal system specialists with previous field maintenance experience with a local Signal Maintenance Contractor. Our unique staffing often allows us to correct problems before the public starts making complaint phone calls.

Grant Funding Preparation and Administration
Grant Funding Needs Analysis
AGA will work with City staff to review grant funding needs including CIP Projects identified by City departments, assess the validity of current funding priority areas, identify changes in funding priority areas, and identify new priority areas for grant related proposals based on funding viability. We will assist City staff in providing strategic outreach to relevant agency staff in determining how to competitively structure the City’s funding needs.

Grant Funding Research
AGA will conduct research to actively assist in identifying grant resources including, but not limited to, federal/state, foundation, agencies and organizations that support the City’s funding needs and priorities for transportation projects. Over the years, the AGA team has successfully assisted multiple cities with RTSSP grants for traffic signal synchronization and system improvements, Highway Safety Improvement Program (HSIP) grants for safety improvements, ATP grants for encouraging physical activity such as biking and walking, and MTA grant funds.

Grant Funding Application
AGA will provide technical assistance to City staff with developing the grant funding applications. We will complete all necessary forms in response to all grant requirements and evaluate the cost implications to ensure an executable project that will score favorably based on the funding criteria requirements. AGA will provide the City with a submittal-ready application. The AGA Team previously assisted the following cities with applying for grant funds:

Buena Park - $1.3 million HSIP grant Downey - $249,900 HSIP grant Fountain Valley - $1.9 million HSIP grant Fullerton - $11 million OCTA RTSSP grants La Habra - $13 million OCTA RTSSP grants Placentia - $1.2 million HSIP grant Redlands - $250,000 HSIP grant Rialto - $413,200 grant
Grant Funding Administration and Reimbursement
Upon receipt of a grant, the AGA team will assist a City with the implementation and day-to-day administration of the grant related project. We will comply with all grant administration requirements including periodic reporting of progress and expenses, semi-annual reviews, and any project related scope changes or unforeseen project extensions. At the close-out of the project, AGA will also provide the complete project expense documentation for total project expense reimbursement. The AGA Team assisted the Cities of Fullerton and La Habra with the complete project expense reimbursement for the OCTA RTSSP grants.

The AGA Team is excited and looking forward to continuing to work and serve the City of San Dimas with their traffic engineering needs. The following page contains AGA’s Schedule of Hourly Rates to be effective throughout the duration of the contract.

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On-Call Traffic Engineering Services

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Schedule of Hourly Rates
Our rates are all inclusive and will remain firm for the duration of the contract. All direct and indirect costs (i.e., mileage, equipment, materials, reproduction and printing, etc.) are included in our fees.

President / Executive Vice President $ 295
Vice President $ 270
Reduced Rate for Ruben Perales, Vice President $ 250
Director of Project Development $ 250
Principal Transportation Engineer / Principal Engineer $ 250 Senior Design Engineer / Senior Transportation Engineer II $ 230 Senior Transportation Engineer I $ 220
Senior Project Engineer & Project Manager $ 210
Senior Project Engineer / Senior Associate $ 200
Transportation Engineer III / Advanced System Integrator $ 200 Transportation Engineer II $ 190
Transportation Engineer I / Senior System Integrator $ 180 Senior Signal Systems Specialist / Construction Inspector $ 180 Design Engineer/Signal Systems Specialist III $ 170
Associate Transportation Engineer III / Systems Engineer II $ 170 Associate Transportation Engineer II / Signal System Specialist II $ 160 Signal System Specialist I / Project Coordinator $ 150
Associate Transportation Engineer I / Associate Engineer II / Systems Engineer I $ 150 Associate Engineer I / Signal Technician II $ 140
Assistant Engineer / Assistant Project Coordinator $ 130 Signal Technician I $ 120
Transportation Engineering Assistant $ 110
Engineering Aide III $ 100
Traffic Enumerator / Engineering Aide II $ 85
Engineering Aide I $ 75
Council/Commission Meetings, Hearings, etc. (Billing Rate + $50 Surcharge) $ 1,000 Subconsultants will be billed at cost plus 20%
Conditions of Usage
The above rates are typically effective for a 12-month period, but AGA maintains the right to change the billing rates at any time for convenience of record keeping. Therefore, all billings will always be at the then current billing rates. This will not affect any agreed upon total or not-to-exceed fees.

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 27, 2025
From: Brad McKinney, City Manager
Prepared by: Travis Sais, Assistant City Manager
Subject: Approve a Letter to the San Gabriel Valley Legislative Caucus Requesting Support for the San Gabriel Valley Mosquito and Vector Control District’s Pursuit of State Funding to Address Public Health Risks Following the 2025 Eaton Fire.
____________________________________________________________________________

SUMMARY
The attached letter requests support for the San Gabriel Valley Mosquito and Vector Control District’s (SGVMVCD) efforts to address a significant public health threat arising from the 2025 Eaton Fire. According to the SGVMVCD, the fire has created thousands of stagnant swimming pools that breed mosquitoes, posing an escalating risk of disease transmission throughout the San Gabriel Valley. The letter emphasizes the SGVMVCD's critical role and expertise in managing this risk, highlights the lack of funding mechanisms for this specific issue within disaster recovery, and urges immediate action to prevent a secondary public health emergency.

RECOMMENDATION
Staff recommends that the City Council:
• Approve a letter to the San Gabriel Valley Legislative Caucus requesting support for the San Gabriel Valley Mosquito and Vector Control District's pursuit of state funding to address public health risks following the 2025 Eaton Fire.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact with respect to the recommended action.

BACKGROUND

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Letter of Support for the SGVMVCD Page 2
For the Meeting of May 27, 2025
The San Gabriel Valley Mosquito and Vector Control District (SGVMVCD), an independent special district, is responsible for protecting public health from mosquito nuisance and mosquitoborne diseases across its 26 member cities, including the City of San Dimas, and the County of Los Angeles. Governed by a board representing these entities, the District serves over 1.5 million residents. Primarily funded through local parcel assessments designed for routine operations, SGVMVCD has indicated that its fiscal capacity is insufficient to handle large-scale disaster responses.

DISCUSSION/ANALYSIS
On April 29, 2025, the SGVMVCD reached out to the San Dimas Chamber of Commerce and the City of San Dimas to request letters of support for its efforts to secure state funding aimed at addressing the public health risks stemming from the 2025 Eaton Fire.

The SGVMVCD reported that the 2025 Eaton Fire resulted in 2,811 confirmed unmaintained swimming pools in the impacted area, a significant increase from the approximately 343 unmaintained pools the SGVMVCD typically monitors. Over 1,400 of these fire-damaged pools have been determined to be non-functional due to destruction, debris, or inaccessibility, creating an eightfold surge in unmanaged water sources near residential areas. This unprecedented situation, the SGVMVCD reported, has triggered an urgent and fundamentally different response beyond the District's standard operations. Field surveillance by the SGVMVCD has confirmed that over 80% of inspected fire-damaged pools are actively breeding mosquito larvae, an immediate and escalating public health threat that will worsen with rising temperatures. Each untreated pool can produce thousands of mosquitoes weekly, significantly elevating the risk of disease transmission in nearby communities at a rate exceeding pre-disaster levels.

Furthermore, the SGVMVCD communicated that these letters of support would not only be instrumental in their pursuit of state funding but could also assist with Federal Emergency Management Agency (FEMA) reimbursement. For reference, the Chamber of Commerce submitted a letter of support to the SGVMVCD on May 13, 2025.

ALTERNATIVES
There are no proposed alternatives other than the City could choose not to send a letter of support.

Respectfully submitted,
Travis Sais
Assistant City Manager
Attachments:

1. Letter to the San Gabriel Valley Legislative Caucus

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Director of Administrative
Services
Michael O’Brien
Director of Community
Development
Luis Torrico
Director of Parks and
Recreation
Scott Wasserman
Director of Public Works
Shari Garwick
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394-6209  sandimasca.gov City Council
Emmett Badar, Mayor
Eric Nakano, Mayor Pro Tem – District 2
Rachel Bratakos - District 3
Ryan A. Vienna, - District 4
Eric Weber - District 1
City Manager
Brad McKinney
Assistant City Manager
Travis Sais
City Attorney
Jeff Malawy
ATTACHMENT 1
May 27, 2025
To: San Gabriel Valley Legislative Caucus
RE: State Funding for Mosquito Control in Eaton Fire Impacted Communities To Whom It May Concern:

The City of San Dimas (“City”) is writing to express its support for the San Gabriel Valley Mosquito and Vector Control District (SGVMVCD) and its continued efforts to address the public health threats emerging from the 2025 Eaton Fire.

The fire has left over 2,800 swimming pools in a fire-damaged and non-functional state. These waterholding structures are now active mosquito breeding sites, more than 80% of which produce larvae. As temperatures rise, these sites pose an escalating threat—not only to the immediate fire zone, but also to surrounding communities throughout the San Gabriel Valley, where locally acquired cases of dengue have already occurred in recent years.

SGVMVCD has responded swiftly, leveraging its public health authority to mitigate mosquito breeding in these hazardous conditions. However, the District’s work has also revealed a gap in disaster recovery infrastructure: while other hazards are being addressed through formal debris removal programs, stagnant water in damaged pools remains unaddressed. SGVMVCD is the only agency with the mandate and expertise to manage this risk, yet it is excluded from the emergency funding structures typically available to local governments.

As an organization with a vested interest in protecting public health and supporting regional recovery, the City recognizes SGVMVCD’s role as both critical and urgent. Its work is essential to reducing disease transmission risk, supporting safe rebuilding, and safeguarding public health across the San Gabriel Valley.

The City encourages your support or allocation of state funding to ensure that SGVMVCD can continue these essential mosquito abatement and disease prevention operations. Regional coordination and sustained investment in this work are necessary to prevent a secondary public health emergency as recovery continues.

Thank you for your time and attention to this urgent matter.

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Letter to San Gabriel Valley Legislative Caucus Page 2
May 27, 2025
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394-6209  sandimasca.gov Sincerely,
_____________________
Emmett G. Badar
Mayor
_____________________
Eric Nakano
Mayor Pro Tem
______________________
Rachel Bratakos
Councilmember
_____________________
Ryan A. Vienna
Councilmember
______________________
Eric Weber
Councilmember

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San Dimas Housing Authority
Agenda Item Staff Report
To: San Dimas Housing Authority
For the Meeting of May 27, 2025
From: Brad McKinney, Executive Director
Prepared by: Brandon Slater, Associate Engineer
Subject: Approve a Budget Amendment of $418,458 to accommodate costs already incurred as noted in the fiscal impact of this report. Approve a total project budget of $1,318,040 for construction of the Charter Oak Mobile Home Estates North Property Wall project, from the Housing Authority Trustee Administration Fund 113. Award Construction Contact 2025-05 Charter Oak Mobile Home Estates North Property Wall to Bedrock Group, Inc. for the amount of $1,038,040.00. Authorize a total project budget of $1,318,040 ($1,038,040 for the construction contract, $45,000 for HCD, SCRRA flagging and permit fees, $200,000 for contingency, $35,000 for engineering services and inspection.

Authorize Executive Director to execute the Construction Contract with Bedrock Group, Inc. in a form approved by the City Attorney. Approve CC 2025-05, Charter Oak Mobile Home Estates North Property Wall project, Project Plans and Specifications which are on file in the Public Works Department. ____________________________________________________________________________

SUMMARY
The Charter Oak Mobile Home Estates North Property Wall Project would replace approximately 1300 linear feet of existing chain link fencing located along the North property line with a new block wall and incorporate new lighting and electrical feeds for security cameras.

This improvement would increase the security of the fence and include new lighting while providing an aesthetically pleasing wall for the residents in this community. It will also dampen the noise from the Metro rail just north of the property. The proposed project will use an estimated $1,318,040 of funds from the Housing Authority Trustee Administration Fund 113 for Charter Oak Mobile Home Estates.

RECOMMENDATION
Staff recommends that the Housing Authority:

1. Appropriate an additional $418,458 from the Housing Authority Trustee Administration Fund 113 to bring the fiscal year total budget to $1,418,458 for account 113.4120.020.001.

The funds will offset expenses already occurred and provide a project budget of

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CC2025-05 Charter Oak Mobile Home Estates North Property Wall Page 2 For the Meeting of May 27, 2025
$1,318,040 for construction of the Charter Oak Mobile Home Estates North Property Wall project.

2. Award Construction Contact 2025-05 Charter Oak Mobile Home Estates North Property Wall to Bedrock Group, Inc. as the lowest responsible bidder for the bid amount of $1,038,040.00.

3. Authorize a total project budget of $1,318,040 for the construction contract, $45,000 for HCD, SCRRA flagging and permit fees, $200,000 for contingency, $35,000 for engineering services and inspection.

4. Authorize Executive Director to execute the Construction Contract with Bedrock Group, Inc. in a form approved by the City Attorney.

5. Approve CC 2025-05, Charter Oak Mobile Home Estates North Property Wall project, Project Plans and Specifications which are on file in the Public Works Department.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
Yes

FISCAL IMPACT
The proposed project will use an estimated $1,318,040 of funds from the Housing Authority Trustee Administration Fund 113 for Charter Oak Mobile Home Estates.

Should the Housing Authority Board move forward with Construction Contract 2025-05, Charter Oak Mobile Home Estates North Property Wall project, the total project budget will include the contract construction costs, as well as 20% Contingency, $45,000.00 for the Department of Housing and Community Development (HCD) and Southern California regional Rail Authority (SCRRA) Permit/Inspection Fee’s and Flagging and $35,000.00 for geotechnical and material testing, and engineering services. Incorporating the lowest bid, the project budget is as follow:

Construction Bid $ 1,038,040.00
HCD, SCRRA Flagging and Permit Fees $ 45,000.00
Engineering Services and Inspection $ 35,000.00
Project Contingency, (20%) $ 200,000.00
Construction Project Budget: $ 1,318,040.00
The anticipated total construction project budget expenditure for Construction Contract 2025-05, Charter Oak Mobile Home Estates North Property Wall Project is $1,318,040.00.

The budget amendment includes an additional $100,418 from account number 113.4120.020.001 to include other cost already incurred for camera installations, sewer connection fees and plans for the renovation of the Charter Oak Pool and Spa. The total budget for expenses already occurred as well as a construction budget of $1,318,040 for construction of the Charter Oak Mobile Home Estates North Property Wall project is $1,418,458.

BACKGROUND
The Charter Oak Mobile Home Estates North Property Wall Project would replace approximately 1300 linear feet of existing chain link fencing along the north property line with new slump stone block wall. The block wall would be approximately six feet tall with a two-foot-high wrought iron attachment and include pilasters spaced at 24 feet. New lighting is incorporated into the wall

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CC2025-05 Charter Oak Mobile Home Estates North Property Wall Page 3 For the Meeting of May 27, 2025
providing a secure fence along the North Property line adjacent to Metrolink Right of Way. These improvements would increase the security of the fence and provide additional lighting while providing an aesthetically pleasing fence for the residents in this community. The wall will also mitigate some of the sound impacts from the rail line directly north of the park property.

At the June 27, 2023, Council Meeting, the San Dimas Housing Authority Board appropriated a total budget of $204,135 for design, material procurement, fire hydrant relocation and associated water work for the Charter Oak Mobile Home Estates masonry wall project, from Fund 034. The material procurement was not completed and is included in this project.

DISCUSSION/ANALYSIS
On May 08, 2025, the City Clerk publicly opened five (5) formal bids for Construction Contract 2025-05 Charter Oak Mobile Home Estates North Property Wall. The preliminary bid results are as follows:

Contractor Base Bid
1 Bedrock Group, Inc. $ 1,038,040.00
2 Azas Engineering $ 1,246,981.00
3 J&A Fence $ 1,323,406.40
4 RG General Engineering Inc. $ 1,419,310.00
5 WC Construction Services $ 1,877,475.00
Following the bid results, Staff reviewed the bid proposal provided by the lowest responsible bidder, Bedrock Group, Inc. and verified that the contractor's bid bond is issued by an admitted surety, as required by Public Contract Code 20170. It was confirmed through the State Contractor's License Board that the contractor's license #1012968, Class A, B, C27 and C51 is current and active with an expiration date of April 30, 2026. The contractor is registered through the Department of Industrial Relations as required by law (Registration No. 1000038052). Staff checked references provided, and Bedrock Group, Inc. has successfully completed several projects for other agencies.

ALTERNATIVES
The Housing Authority may choose to not authorize the budget for the Charter Oak Mobile Home Estates North Property Wall Project. The restricted funds could be used to complete other future Housing Maintenance repairs or improvements.

Respectfully submitted,
Brandon Slater
Associate Engineer

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 27, 2025
From: Brad McKinney, City Manager
Prepared by: Yasmin Dabbous, Assistant Planner
Subject: Introduce Ordinance 1326, a City-initiated Municipal Code Text Amendment of Title 18, Chapter 18.162 Tree Preservation Ordinance to Exempt Single-family Zoned Properties and Single-family Properties within a Specific Plan, with the Exception of Areas Owned or Managed by Homeowner’s Associations (HOA), and Areas Located within Certain Open Space, Scenic/Slope Easements and Conservation Areas, and Associated Clean-up Item.
____________________________________________________________________________

SUMMARY
On July 20, 2023, the Planning Commission considered an applicant-initiated request to amend the Tree Preservation Ordinance to exempt Specific Plan 11 (SP-11) from certain requirements.

The Commission denied the request but directed Staff to return with comprehensive updates to the Ordinance.

On September 21, 2023, the Planning Commission considered a City-initiated request to amend the Ordinance with several changes. This included, but was not limited to, review authority, protected tree list, replacement ratio, and relocating the Ordinance from Title 18 to Title 13. The Commission voted to initiate a Municipal Code Text Amendment with specific directions to Staff.

On April 23, 2024, the City Council directed Staff to schedule a study session meeting to discuss private trees and provide input for discussion.

At the November 12, 2024, City Council study session, Staff was directed to revise the text amendment to exempt all single-family properties from the Ordinance and incorporate associated clean-up items.

At the April 17, 2025, Planning Commission meeting, the Commission recommended approval of Resolution PC-1696, including the recommendation of three (3) additional items. These items include a revised review authority, the preservation of front-yard areas, and the nonexempting of Single-Family Hillside (SF-H) zoned properties from the Ordinance.

RECOMMENDATION

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Municipal Code Text Amendment - Tree Preservation Ordinance Page 2 For the Meeting of May 27, 2025
Staff and the Planning Commission recommend the City Council read by title and introduce Ordinance 1326, approving Municipal Code Text Amendment 23-05 exempting single-family zoned properties and single-family properties within a specific plan, with the exception of areas owned or managed by homeowner’s associations (HOA), and areas located within certain open space, scenic/slope easements and conservation areas, and associated clean-up item.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
Application Fee and Administrative Citation revenues will be reduced with the approval of exempting single-family properties, as specified, from the City’s Tree Preservation Ordinance.

BACKGROUND
Trees within the City of San Dimas are regulated under two (2) separate chapters of the San Dimas Municipal Code (SDMC) as follows:

1. Chapter 13.36, Community Tree Management, regulates policy and enforcement related to City-owned trees located within any park, City right-of-way, median, parkway, planting easement or any other City-owned property, and is administered by the Parks and Recreation Department.

2. Chapter 18.162, the Tree Preservation Ordinance, regulates policy and enforcement related to privately-owned trees, located on privately-owned property, regardless of the established land use, and is administered by the Community Development Department.

This Municipal Code Text Amendment (MCTA) solely proposes modifications to Chapter 18.162, which deals with specific provisions, authorities, and enforcement procedures relating to preservation of trees located in private property.

The Tree Preservation Ordinance was originally adopted in 1990 with the intent of preserving and protecting private mature significant trees in the City. The Ordinance does not address public trees, as those are regulated under a separate Ordinance and under the review of the Park and Recreation Department. The Tree Preservation Ordinance defines a mature significant tree as any private tree within the City of an Oak genus which measures eight (8) inches or more in trunk diameter and/or any other species of trees which measure ten (10) inches or more in trunk diameter and/or a multi-trunk tree(s) having a total circumference of thirty-eight (38) inches or more; the multi-trunk tree shall include at least one trunk with a diameter of a minimum of four (4) inches. The trunk diameter measurement must be measured at a point thirty-six (36) inches above the ground at the base of the tree. The Ordinance also exempts fruit trees and other similar species from protection; therefore, with the exception of these trees, any tree that meets the aforementioned criteria would be protected under the Ordinance.

The Ordinance requires a permit to remove protected trees. At the time of drafting this report, requests to remove up to three (3) trees must be approved by the Director of Community Development, while the removal of four (4) or more trees requires approval by the Development Plan Review Board (DPRB). The application fee for a Tree Permit Application for up to three (3)

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Municipal Code Text Amendment - Tree Preservation Ordinance Page 3 For the Meeting of May 27, 2025
trees is $300, and the fee for the review of four (4) or more trees is $500. Approved applications are subject to an up to, two-for-one (2:1) replacement ratio with a minimum of fifteen-gallon tree(s), or other replacement of equivalent value and size, within the subject property. A reduced replacement ratio may be approved if the reduced replacement ratio is consistent with the purpose of the Ordinance, removal of the protected tree will have a minimal impact on the community or if the subject site has an adequate number of existing trees.

On July 20, 2023, the Planning Commission considered an applicant-initiated request to amend the Tree Preservation Ordinance, Chapter 18.162 of the SDMC to exempt Specific Plan No. 11 (SP-11) from some requirements of the Ordinance, and other amendments related to review procedures, and replacement requirements that would only be applicable to SP-11. Specific Plan No. 11 encompasses the Via Verde Ridge Homeowner’s Association and consists of 262 singlefamily residences within a total of 262-acres of hillside land. The Commission denied the applicant request to exempt SP-11 from the requirements of the Tree Preservation Ordinance but directed Staff to return to the Commission with City-wide amendments to the Ordinance as a whole.

On September 21, 2023, the Planning Commission considered a City-initiated request to amend the Tree Preservation Ordinance, Chapter 18.162 of the SDMC to remove DPRB review authority, create a protected tree list, reduce the replacement ratio for tree removal violations, remove replacement requirements for removal of trees that pose an immediate danger or removal of trees required by the Fire Department, remove the arborist report submittal requirement, revise findings, and move the Tree Preservation Ordinance from Title 18 Zoning to Title 13 Civic Facilities to change the implementation responsibilities of the Ordinance from the Community Development Department to the Parks and Recreation Department, and various associated code clean-up items. The Commission voted against moving the Ordinance from Title 18 to Title 13 and for creating a tree exemption list, and voted to initiate a Municipal Code Text Amendment to Chapter

18.162 as follows:
• Remove DPRB review authority and allow Staff to review and approve all tree removals, regardless of the number of trees proposed for removal. • Change replacement requirement to one-to-one (1:1) if 24-inch box tree(s) is planted or two-to-one (2:1) if 15-gallon tree(s) is planted.
• Create two levels of protection:
o Oak trees, and any other trees Staff proposes, will need to make findings to support removal.
o All other trees with a ten (10) inch diameter or greater can be removed without any findings as long as they replace them. In this situation, the Director of Community Development can reduce the replacement ratio if there is not enough space to replant trees.
• Do not require replacement trees for removal of trees that pose an immediate danger, and removal of trees required by the Fire Department.
• Explore relaxing the Ordinance for backyard trees.
• Do not require an arborist report for dead, diseased or dying trees, unless applicant disagrees with Director's determination.
• Revise tree removal findings to make them clear and objective. • Change the point at which trunk diameter measurements are taken from 38-inches to 54- inches to be consistent with general arboricultural standards. • Revise the penalty section of the Ordinance.

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Municipal Code Text Amendment - Tree Preservation Ordinance Page 4 For the Meeting of May 27, 2025
After receiving direction from the Commission, Staff started the process to amend the Tree Ordinance. This consisted of researching other cities and the American National Standards Institute (ANSI) to identify best practices, and consulting with the City’s arborist.

On April 23, 2024, the City Council heard a discussion about fines related to community trees.

The Council also discussed processes, fees and fines related to private trees. After much discussion, the Council directed Staff to schedule a study session to discuss private trees and provided input for discussion. Some of the items that were mentioned during the discussion, included, but were not limited to:
• Explore reducing or removing the Tree Permit Application fee for single-family property applications.
• Reconsider enforcement of the Ordinance to include single-family front yards only. • Create an exemption list for private trees (removal without permits/fees):
o Exempt tree species to consider: Eucalyptus, Tree of Heaven, Queen Palm, White Ash, etc.
o If exemption list is created, consider creating a protected list. • In situations where a four-to-one (4:1) replacement is required, it may not be an appropriate solution, as space and maintenance are a factor. • The Tree Ordinance should be easy to follow and not burden residents. • Creation of a tree fund. This would be funded by residents who remove trees but do not have room for required replacement, which would allow other residents to plant trees at no expense to them.

At the November 12, 2024, City Council study session, Staff was directed to revise the text amendment to exempt all single-family properties from the City’s Tree Preservation Ordinance and incorporate associated clean-up items.

At the April 17, 2025, Planning Commission meeting, the Commission unanimously voted (5-0) to recommend approval of Resolution PC-1696 to the City Council (see Attachment 2). The recommendation to City Council also included three (3) additional items. These items include a revised review authority, the preservation of front-yard areas, and the non-exempting of SingleFamily Hillside (SF-H) zoned properties from the Ordinance. These items are further discussed in the next section of this report. This staff report summarizes the proposed changes to the Ordinance, as specifically requested by the City Council.

DISCUSSION/ANALYSIS
Following the November 12, 2024, City Council study session, Staff worked to address the Council's main objective of exempting single-family zoned properties from the Ordinance. While working on making this revision, several concerns arose regarding environmental review and code consistency. Items such as conservation easements and biologically sensitive areas in the City were discussed with the hired environmental consultant (Psomas). Following much discussion and per the direction of Psomas, Staff included specific language in the text amendment to preserve and protect sensitive biological areas and ensure consistency throughout the code. The proposed language found in Ordinance 1326 (Attachment 1) is as follows:

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Municipal Code Text Amendment - Tree Preservation Ordinance Page 5 For the Meeting of May 27, 2025

18.162.080 Exceptions.

All trees should be protected, but there are a few cases where this chapter does not apply, and they are as follows:

A. Trees located within the boundaries of single-family zoned properties or single-family properties designated within a specific plan, with the exception of the following. a. Trees located within homeowners’ association (1) common areas, (2) open space, (3) scenic easements, (4) slope easements, and/or (5) maintained areas; and b. Trees located in a single-family property within (1) open space, (2) scenic easements and/or (3) slope easements.

As mentioned, the City hired Psomas to assist as the environmental consultant for the project.

Psomas determined that exempting all single-family properties and not protecting the areas listed in the Ordinance would require additional CEQA review. The consultant noted this would potentially entail a quantitative analysis, biological studies, and mapping services which would span over the duration of months to prepare, most likely in the format of a Mitigated Negative Declaration (MND). The consultant provided that the estimated cost proposal for the prospective MND would be approximately $75,000. The consultant acknowledged that this estimate is very preliminary and does not include all associated costs. This estimate would likely increase given the magnitude of the project scope. However, Psomas found that by protecting these conservation areas, there is substantial evidence to support a Notice of Exemption (NOE) for the proposed MCTA and would not require additional mitigation measures. The findings are further discussed in the Notice of Exemption Memorandum, as provided by the consultant in Attachment 3.

The specific language in the proposed text amendment was included to ensure that further environmental review would not be required, while still accomplishing City Council’s main objective of exempting single-family zoned properties. In this case, most single-family zoned properties will be exempt from the Ordinance with limitations on properties located within the noted areas of the text amendment. Single-family properties within conservation areas, as listed, are permitted to remove trees within the developable areas of the lot, however trees in areas of the lot within these specified limitations will require a permit for removal.

In addition, the language proposed in the Ordinance ensures that the Tree Preservation Ordinance is consistent with protected areas listed in various Specific Plans that call out conservation regions. For example, open space areas are addressed in Specific Plan No. 7 (SP7), where the code specifically outlines focusing on the physical characteristics and the integration of surrounding urban and open space uses. If the preservation of these areas is not included in the Code amendment, the Tree Ordinance would then be in conflict with SP-7 and other Specific Plans that include protection of sensitive areas.

Note that the continued preservation of these specific areas does not deem that trees located within these boundaries are ineligible for removal, but rather that they will have to follow the same protocol that has been in place and apply for a Tree Permit Application. Additionally, Staff would like to note that in the future, if an individual or group would like to request a code amendment to remove or revise the listed conservation areas, an applicant-initiated MCTA can be applied for, and the applicant would incur all related costs pertaining to CEQA review.

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Municipal Code Text Amendment - Tree Preservation Ordinance Page 6 For the Meeting of May 27, 2025
Associated Code Clean-up Item
The code currently reads “Director of Development Services”, which is a position that no longer exists within the City; therefore, Staff corrected the title to read “Director of Community Development” throughout the Tree Preservation Ordinance. Note that Staff is currently working on a comprehensive code text amendment update that would address this clean-up throughout the entire code for consistency.

Planning Commission Recommendations
At the April 17, 2025, Planning Commission meeting, the Commission unanimously voted (5-0) to recommend approval of Resolution PC-1696 to the City Council, with recommendation of the three (3) additional items outlined below:

The Planning Commission recommended revising the review authority to not include the purview of Planning Commission for any Tree Permit Application. At the time of the Planning Commission meeting on April 17, 2025, requests to remove up to three (3) trees would have to be approved by the Director of Community Development, while the removal of four (4) or more trees required approval by DPRB. With the recent removal of DPRB from the code (MCTA 24-11), as heard and approved by City Council on May 13, 2025, the listed review authority was reassigned so requests to remove up to three (3) trees were reviewed/approved administratively by the Planning Staff, while the removal of four (4) or more trees required approval by the Director of Community Development. The Planning Commission recommended that review authority be reassigned so that Staff and the Director of Community Development process all Tree Permit Applications, regardless of the number of trees. It was noted that this would promote overall streamlining and reduced fees for residents. This recommendation has already been addressed independently and incorporated in the recent approval of MCTA 24-11. The recommendation of the Planning Commission and the approved amendment of City Council are consistent with one another. In the case that an application is determined to be sensitive or political in nature, the Director can escalate the review to the Planning Commission as deemed necessary.

As discussed in the Planning Commission meeting minutes (see Attachment 2), the Planning Commission determined that although direction was provided to exempt all single-family properties from the Ordinance, residential front-yard areas should remain preserved under the Ordinance. After discussion, the Commission determined that residential front-yards impact the visual appearance of the neighborhood and should be maintained with mature trees that do not pose a concern to welfare, safety and/or health of the residents. This recommendation would be applicable to any tree that is fifteen (15) inches or greater in diameter (measured at 54-inches above the ground at the base of the tree) and located within a front-yard area, regardless of tree species. This recommendation involves revising the definition of “Mature Significant Tree” to incorporate a revised method of measuring trunk diameter to coincide with general industry standards. The proposed trunk diameter threshold size was determined by Commissioners, as they considered it to be large and sufficient enough in size for necessary protection. The Commission believes the removal of healthy trees in these areas can impact the overall character of single-family residential zones.

Lastly, during the discussion of the Single-Family Hillside (SF-H) properties, the Planning Commission recommended that this zone not be exempt from the Tree Ordinance. They recommend that the SF-H zone continue to be required to receive approval of a Tree Permit Application for the removal of any applicable tree pursuant to the Ordinance. This was determined on the basis that these areas were designated to ensure development blends with the natural

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setting of the terrain when viewed from neighboring areas and other parts of the City. It encourages development of safe, comfortable residential areas where residents can enjoy views and a natural setting. This zone encompasses a total of 126 properties as depicted in Figures 1 through 3, not including Via Verde Park, which would be under the purview of Chapter 13.36, Community Tree Management, administered by the Parks and Recreation Department for Cityowned trees located within any park.

Figure 1: SF-H Properties along Oakengate Drive
Figure 2: SF-H Properties along S. Walnut Avenue

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Figure 3: SF-H Properties along Terrebonne Avenue

ALTERNATIVES
There are no alternatives proposed for this request; however, the City Council can provide Staff direction to revise the Ordinance to incorporate the Planning Commission’s recommendations.

ENVIRONMENTAL REVIEW
As previously mentioned, the City hired Psomas to review the proposed code text amendment and provide additional CEQA services. As provided in the Notice of Exemption Memorandum and Notice of Exemption (Attachments 3 and 4), Psomas found that according to Section 15061(B)(3), a project may be exempt if the project’s implementation would not result in a significant effect on the environment. They found that the project consists of text updates to the City’s Municipal Code that would allow property owners of single-family zoned properties to remove trees within their property unencumbered by the City’s Tree Preservation Ordinance. Therefore, as the Project would result in text amendments to the Municipal Code and would not actually include any tree removal, it can be seen with certainty that there is no potential for a significant effect on the environment, as the amendments are programmatic in nature. Furthermore, any subsequent tree removals initiated by private property owners would be done according to the updated requirements, thereby limiting any potential impacts. These municipal code text updates would only apply to single-family properties, thereby limiting the number of trees that could be removed

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in the City. This founded substantial evidence to support a Notice of Exemption (Attachment 4) for the provided code amendment.

Respectfully submitted,
Yasmin Dabbous
Assistant Planner
Attachments:

1. Ordinance 1326

2. Planning Commission Staff Report and Minutes - April 17, 2025

3. Psomas Notice of Exemption Memorandum

4. Psomas CEQA Notice of Exemption

5. General Plan Land Use Element Exhibit II-4.1 Map

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ORDINANCE 1326

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF

LOS ANGELES, CALIFORNIA, APPROVING MUNICIPAL CODE TEXT AMENDMENT 23-05, A REQUEST TO AMEND TITLE 18, CHAPTER 18.162 TREE PRESERVATION ORDINANCE TO EXEMPT SINGLE-FAMILY ZONED PROPERTIES AND SINGLEFAMILY PROPERTIES WITHIN A SPECIFIC PLAN, WITH THE EXCEPTION OF AREAS OWNED OR MANAGED BY HOMEOWNER’S ASSOCIATION (HOA), AND

AREAS LOCATED WITHIN CERTAIN OPEN SPACE, SCENIC/SLOPE EASEMENTS AND CONSERVATION AREAS, AND ASSOCIATED CLEAN-UP ITEM.

WHEREAS, an Amendment to the San Dimas Municipal Code has been duly initiated by the Planning Commission on September 21, 2023; and WHEREAS, the Amendment is described as Municipal Code Text Amendment 23- 05, an amendment to Title 18, Chapter 18.162 Tree Preservation Ordinance to exempt single-family zoned properties and single-family properties within a specific plan, with the exception of areas owned or managed by homeowner’s association (HOA), and areas located within certain open space, scenic/slope easements and conservation areas, and associated clean-up item; and
WHEREAS, the Amendment would affect the area City-wide; and WHEREAS, the City Council held a study session on November 12, 2024, to discuss the possible amendments to the Tree Ordinance and at the end of the discussion, the Council directed Staff to return with changes to the Ordinance that would exempt single-family zoned properties; and
WHEREAS, on April 17, 2025, the Planning Commission heard evidence and voted 5-0 to recommend approval of Municipal Code Text Amendment 23-05 with additional recommendations to the City Council; and
WHEREAS, notice was duly given of the public hearing on the matter and that public hearing was held on May 27, 2025, at the hour of 7:00 p.m., with all testimony received being made a part of the public record; and
WHEREAS, all requirements of the California Environmental Quality Act and the City’s Environmental Guidelines have been met for the consideration of whether the project will have a significant effect on the environment. According to Section 15061(B)(3), a project may be exempt if the project’s implementation would not result in a significant effect on the environment. The proposed amendments consists of text updates to the City’s Municipal Code that would allow property owners of single-family zoned properties to remove trees within their property unencumbered by the City’s Tree Preservation Ordinance. Therefore, as the amendments would not actually include any tree removals, it can be seen with certainty that there is no potential for a significant effect on the environment, as the amendments are programmatic in nature. Furthermore, the amendments would only apply to single-family properties, thereby limiting the number of trees that could be removed in the City
ATTACHMENT 1

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NOW, THEREFORE, in consideration of the evidence received at the hearing, and for the reasons discussed by the members of the City Council at the hearing, the City Council now finds as follows:

A. The proposed Municipal Code Text Amendment will not adversely affect adjoining properties as to value, precedent or be detrimental to the area.

The proposed Municipal Code Text Amendment is intended to exempt singlefamily properties from the provisions of the Tree Ordinance. The proposed amendments will not adversely or foreseeably affect property values, establish foreseeable negative precedents, or result in foreseeable detrimental impacts to the community. The proposed amendment, in contrast, aims to establish more flexible standards and procedure leniency for the residents of the City. This amendment reduces the overall time and cost expenditure of homeowners by eliminating the additional procedural steps and review process currently mandated by the Tree Ordinance. This Municipal Code Text Amendment focuses on singlefamily zoned properties which are not as heavily landscaped as multifamily residential and non-residential developments, including all public developments such as parks and parkways. This protects a large number of existing mature trees in the City, minimizing the direct or indirect physical change in the environment.

B. The proposed Municipal Code Text Amendment will further the public health, safety and general welfare.

The proposed Municipal Code Amendment advances the general welfare of San Dimas residents by refining the review process to exempt single-family properties from the application and permitting procedures currently set forth in the Tree Preservation Ordinance, while continuously protecting trees in sensitive areas on single-family lots. This amendment establishes a more streamlined process for homeowners seeking to remove trees within the confines of their single-family zoned properties (excluding certain provisions). This streamlined approach is considerate of the general public health, safety and welfare of the San Dimas community.

C. The proposed Municipal Code Text Amendment is consistent with the General Plan.

The proposed amendment is aligned with Policy Statement 1.4.3 of the Safety Element within the General Plan. The policy intends to restrict the use of flammable materials and provide additional setbacks in fire hazard zones. The Los Angeles County Fire Prevention Unit oversees proper defensible space surrounding a residence, this amendment would potentially reduce the total number of trees found throughout the High Fire Severity Zone of the City, further protecting the general welfare and safety of residents.

The proposed Municipal Code Text Amendment would apply to trees situated within single-family properties. The City’s Land Use Element contains no specific goals or policies related to trees or tree preservation. In addition, the Conservation Element contains no specific goals or policies related to trees or tree preservation.

Nevertheless, the element does mention the City’s Tree Preservation Ordinance.

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As such, there would be no conflict with City Land Use policies, nor would there be any conflict with City Conservation Element policies.

NOW, THEREFORE, the CITY COUNCIL of the CITY OF SAN DIMAS, California, does ordain as follows:

SECTION 1. ADOPTION. Municipal Code Text Amendment 23-05, amending the City of San Dimas Municipal Code Title 18, Chapter 18.162 Tree Preservation Ordinance to exempt single-family zoned properties and single-family properties within a specific plan, with the exception of areas owned or managed by homeowner’s association (HOA), and areas located within certain open space, scenic/slope easements and conservation areas, and associated clean-up item, as set forth in Exhibit A, attached hereto and incorporated herein and hereby adopted.

SECTION 2. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.

SECTION 3. CEQA DETERMINATION. The City Council hereby finds and determines that is can be seen with certainty that there is no possibility that this ordinance may have a significant adverse effect on the environment. Thus, the adoption of this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines.

SECTION 4. EFFECTIVE DATE AND PUBLICATION. This Ordinance shall take effect 30 days after its final passage. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within 15 days after passage and adoption as may be required by law in a newspaper of general circulation in the City of San Dimas hereby designated for that purpose; or, in the alternative, the City Clerk may cause to be published a summary of this Ordinance and certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of adoption of this Ordinance; and, within 15 days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.

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PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of San Dimas this 27th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Debra Black, City Clerk Jeff Malawy, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )§

CITY OF SAN DIMAS )
I, Debra Black, City Clerk of the City of San Dimas, do hereby certify that this is a true and correct copy of Ordinance 1326 was introduced at a regular meeting of the City Council of the City of San Dimas on the 27th day of May, 2025, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 10th day of June, 2025. It has been published and posted pursuant to law. ___________________________
Debra Black, City Clerk

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Exhibit A
*New text changes are in Blue and Underlined
*Deleted text is in Red and Strikethrough
Title 18. Zoning
Chapter 18.162. TREE PRESERVATION
§ 18.162.010. Purpose.

The purpose of this chapter is to preserve and protect the mature significant trees, as well as other trees which are determined to be desirable, growing within the city.

Such trees are natural aesthetic resources which help define the character of the city and are worthy of protection in order to preserve the natural environment and to protect the city's native plant life heritage for the benefit of all citizens.

Mature significant trees, and other desirable trees, are unique because of their size and beauty, and their abundance adds distinction and character to the natural beauty of the community.

It is pertinent to the welfare and safety of all citizens of the city that such trees be protected from indiscriminate cutting or removal, for conservation purposes, as well as for the preservation of the natural beauty which such trees lend to the city.

It is the intent of this chapter that the design concerns of a development should address preservation of the most desirable and significant of the existing healthy trees and the developer is encouraged to utilize creative land planning techniques to achieve this goal. (Ord. 913 § 1 (Exh. A), 1990)
§ 18.162.020. Definitions.

For purposes of this chapter the following definitions shall apply:

Mature Significant Tree. A mature significant tree shall refer to any tree within the city of an oak genus which measures eight inches or more in trunk diameter and/or any other species of trees which measure ten inches or more in trunk diameter and/or a multi-trunk tree(s) having a total circumference of thirty-eight inches or more; the multi-trunk tree shall include at least one trunk with a diameter of a minimum of four inches. The trunk diameter shall be measured at a point thirty-six inches above the ground at the base of the tree. "Remove" includes any act which will cause a mature significant tree to die, including but not limited to acts which inflict damage upon the root system or other parts of the tree by fire, cutting, application of toxic substances, operation of equipment or machinery, or by changing the natural grade of land by excavation or filling the drip line area around the trunk.

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"Undeveloped property," for the purposes of this chapter, refers to any parcel or parcels of land which does not contain physical man-made improvements, and may be improved in conformance with the applicable development standards of the zoning classification where the property is located. Undeveloped property shall also refer to any parcel or parcels of land which may or may not contain improvements and on which development applications including, but not limited to, development plan review, variance, zone change and subdivision, have been submitted.
"Developed property," for the purposes of this chapter, refers to property which has been improved with structures, buildings, surface materials, landscaping and similar improvements in accordance with all city ordinances.
(Ord. 913 § 1 (Exh. A), 1990)
§ 18.162.030. Permits required—Undeveloped property.

A tree removal permit is required. No issuance of any grading or building permits or commencement of work shall be allowed on undeveloped property prior to the approval of a permit. No mature significant tree which conforms to the standards and definitions of this chapter shall be removed or relocated without obtaining the written approval of the director of development services community development. An application to remove or relocate a mature significant tree shall include the following information as determined as necessary by the director of development services community development:

A. A written statement indicating the reason for the removal or relocation of tree(s); B. The location of all trees on the site, including those to be removed, shall be identified on a plan or map indicating species, trunk diameter, height, tree spread, drip line, and health;
C. Photographs of the proposed trees to be removed or relocated shall be included; D. A written technical report from a certified arborist regarding proposed trees, when necessary;
E. Any other information as deemed necessary by the director of development services community development;
F. The application shall be accompanied by a fee in an amount as established by resolution of the city council;
G. The planning division, the director of community development or their designee, or the planning commission as applicable, may determine that trees on the project site not defined as mature significant trees by Section 18.162.020(A) are desirable to retain. In such case, the provisions of this chapter shall apply; H. Where possible, application shall be submitted with the development application and should be in conjunction with a tree preservation maintenance agreement. An application for a permit, variance, zone change or tentative map for a subdivision, including a minor land division and/or a proposed development plan shall be

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concurrently filed with an application for a tree removal permit as set forth in accordance with this chapter.
(Ord. 1165 § 1, 2006)
§ 18.162.040. Review required—Developed property.

Mature significant trees may be removed from developed property with the approval of the director of development services community development or the planning commission subject to the following procedures:

A. Requests to remove or relocate up to, but not exceeding, three mature significant trees may be approved administratively by the planning division pursuant to the following information:

1. A written statement indicating the reason for the removal or relocation of tree(s);

2. The location of all trees on the site, including those to be removed, shall be identified on a plan or map indicating species and trunk diameter;

3. Photographs of the proposed trees to be removed or relocated shall be included;

4. Action by the planning division is subject to findings provided for in Section

18.162.070 of this chapter;

5. When, in the sole opinion of the director of development services community development, circumstances are such that removal of three or fewer trees might have an adverse impact on other properties in the area of the proposed tree removal, the director of development services community development may refer the matter to the planning commission.

B. Requests to remove or relocate more than three mature significant trees may be approved by the director of community development. The director may, upon a determination that the request could be incompatible with or have an adverse effect on the existing and surrounding property, require that the tree permit application be reviewed by the planning commission. When making a decision, the director shall consider the following information:

1. A written statement indicating the reason for the removal or relocation of tree(s);

2. The location of all trees on the site, including those to be removed, shall be identified on a plan or map indicating species and trunk diameter;

3. Photographs of the proposed trees to be removed or relocated shall be included;

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San Dimas City CouncilMay 27, 2025

San Dimas City Council
May 27, 2025