San Dimas City Council
May 26, 2026

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 33 operations associated with the installation of this item and shall be considered full compensation for furnishing all labor, materials, tools, equipment, and incidentals and no additional compensation will be allowed therefore.

SAWCUT AND REMOVE EXISTING A.C. PAVEMENT AND CONSTRUCT FULL DEPTH A.C. – BID ITEM 30
GENERAL:

All asphalt concrete pavement shall conform to Subsection 203-6, “Asphalt Concrete” of the Standard Specifications and all asphalt concrete pavement shall be constructed in accordance with Section 302-5, “Asphalt Concrete Pavement”, Section 300-2, “Unclassified Excavation,” and Section 401, “Removal” of the Standard Specifications and as modified herein, and to the lines and grades indicated in the project plans.

The contractor shall furnish to the City reports from the supplier certifying that the asphalt pavement materials and proportions comply with the designated classifications for asphalt concrete pavement as required herein, or as directed by the Engineer.

Prime Coat will not be required on this project. Tack Coat shall be required and uniformly applied to existing hard-surfaced pavement including the vertical portions of all A.C. and P.C.C. surfaces to be joined.

The asphalt concrete pavement shall conform to the following specifications:

Item Std. No
Full Depth Slot Cut C2-PG 64-10
There shall be no RAP in the wear course.

Existing asphalt concrete pavement to be joined shall be sawcut or ground on a neat straight line at the join location.

The final lift adjacent to the gutter shall create a lip not to exceed 3/8” above the edge of concrete gutter.

Subsection 302-5.4, “Tack Coat”:

Tack coat material shall be Grade SS-1h emulsified asphalt. Tack coat shall be applied at a rate of .05 gallons per square yard.

Payment for all materials, equipment and labor required to perform the work included in this bid item shall be included in the unit price bid and no additional compensation will be allowed.

Measurement shall be per unit price.

CONSTRUCT 18” HDPE PIPE, CONSTRUCT 6’ X 41’ CONTECH PERFORATED CMP WITH 24” RISER AND 12” STUBS, CONSTRUCT 12” HDPE PIPE, CONNECT 12” HDPE

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 34 TO EXISTING CULVERT PER S.P.P.W.C. 335-2, CASE 3 - BID ITEM 32, 35, 36, 37 These Bid Items shall include all materials, labor, equipment, and services necessary to complete the installation of High Density Polyethylene (HDPE) drain pipe, including connecting to existing culvert per S.P.P.W.C. 335-2, Case 3, anchoring new pipe, installation of 6’ x 41’ Contech Perforated CMP with 24” Riser and 12” Stubs as shown on plans, initial and final cleaning, CCTV inspection, final testing of the pipe system, and pavement and striping restoration. The work included in these items shall consist of all the materials and work described in Section 209-5, “High-Density Polyethylene (HDPE) Solid Wall Pressure Pipe”, Section 306-8.6, “High-Density Polyethylene (HDPE) Pressure Pipe”, and Section 306, “Open Trench Conduit Construction” of the Standard Specifications.

Installation of HDPE pressure pipe shall include, but not be limited to the following items as shown on the Plans or as specified in the Standard Drawings. • Perform Site Investigation
• Formulate and execute plans for insertion pit excavation • Butt Fusion of All Joints and Fittings
• Anchor Pipe
• Install 8” Stub and Plugs
• Perform Final Cleaning, Pressure Testing and Close Circuit TV (CCTV) Inspection • Backfill, Compact, and Restore Excavation including Street Repairs/Restoration per Trench Repavement Detail on sheet 2 per Bid Item 39
• Cleanup and Restore Existing Surface Condition and Structures • Restore damaged portions of striping per Bid Item 39
• Repair Defective Work (if necessary) Per Engineer’s Final Inspection Any modifications to the elevation or location shall be at the direction of and approved by the Engineer.

The Contractor is responsible for inlet protection/sediment control and cleaning around each Unit.

Payment for all materials, equipment and labor required to perform the work included in this bid item shall be included in the unit price bid and no additional compensation will be allowed.

Measurement shall be per unit price.

CONSTRUCT CURB OPENING CATCH BASIN WITH 3 GRATES PER S.P.P.W.C. 300- 4, CONSTRUCT LOCAL DEPRESSION PER S.P.P.W.C. 313-4, CASE D - BID ITEM 33,38 The material and work included in these Bid Items shall comply with the requirements and conditions of Section 303-1, “Concrete Structures”, Section 306, “Open Trench Conduit Construction” and Subsection 201-7.2, “Quick-Setting Grout of the Standard Specifications.

These items shall include the following: Miscellaneous excavation, saw cutting and removal of existing improvements required for the construction of the reinforced concrete catch basin, furnishing and installation of materials necessary for the construction of the items, bedding,

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 35 compacted backfill.

The contractor shall furnish all labor, materials, tools, equipment transportation and all incidental work and services required to construct catch basins, and local depression as shown on the plans. The catch basin with 3 grates is to be constructed per SPPWC 302-4, and the Local Depression per SPPWC 313-4, Case D.

The Contractor shall not disturb or damage existing improvements to be protected in place.

Any damage done by Contractor and/or its equipment shall be repaired or replaced as called out in Section 400, “Protection and Restoration” of the Standard Specifications at Contractor's expense.

All removed material becomes the property of the Contractor and shall be hauled and disposed of properly outside of the roadway right of way.

Fill material and backfill operations shall conform to the specifications outlined in Bid Item

39. Payment for these items shall be per the contract unit price listed in the Bid Proposal and shall be considered as full compensation for furnishing all tools, labor, equipment, and materials and for doing all the work involved in the excavation, trenching, shoring, backfill, compaction, surface restoration, and no additional compensation will be allowed therefore.

CONSTRUCT “RARIN TO GO” 12’D X 24’L FREE-STANDING SHELTER – BID ITEM 34 The work included in this bid item shall include all purchase of the shelter, labor, materials, and equipment required to construct “Rarin to Go” 12’ H x 12’D x 24’L Free Standing Shelter, or City approved equal, as shown on plans. The contractor shall furnish all labor, materials, tools, equipment, transportation, site preparation, concrete footings and reinforcement, all require anchor bolts, brackets, fasteners, connectors and all incidental work and services required to construct the shelter in the location as shown on the plans.

This bid item includes tree trimming necessary to provide 5’ clear space around the shelter and any trimming required to balance the tree as directed by the City arborist.

Payment for all materials, equipment and labor required to perform the work included in this Bid Item shall be included in the unit price bid and no additional compensation will be allowed. Measurement shall be per each.

CONSTRUCT TRENCH REPAVEMENT – BID ITEM 39
The work included in this item shall consist of all work to permanently repair the street pavement per the details shown on the plans and in this bid item description. Contractor to repaint all striping and markings damaged by the construction of the trench repavement.

Asphalt concrete shall comply with the requirements of Section 203-6, “Asphalt Concrete” and Section 302-5, “Asphalt Concrete Pavement” of the Standard Specifications.

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 36 Class and grade of asphalt concrete shall be B-PG 64-10 for base course and C2-PG 64- 10 for final lift. There shall be no RAP in the wear course.

Crushed aggregate base shall conform to the requirements of Subsection 200-2.2 “Crushed Aggregate Base” of the Standard Specifications and crushed miscellaneous base shall conform to the requirements of Subsection 200-2.4 “Crushed Miscellaneous Base” of the Standard Specifications. Payment for crushed aggregate base shall be included in the unit bid price for trench repavement operations and shall be included in the unit cost per square feet and no additional compensation shall be made therefore.

Payment for this Bid Item shall be per square foot (SF) and shall be considered as full compensation for furnishing all tools, labor, equipment, and materials and for doing all the work involved in the permanent resurfacing of the roadway, and adjustment of manholes, and no additional compensation will be allowed therefore.

CONSTRUCT 5’ X 5’ GROUTED RIP RAP PAD – BID ITEM 41
The work included in this Bid Item includes all labor, material and equipment required for the construction of the rip-rap per the detail shown in the plans.

Payment for all materials, equipment and labor required to perform the work included in this Bid Item shall be included in the unit price bid and no additional compensation will be allowed. Measurement shall be per unit price.

REMOVE EXISTING ELECTRICAL PANEL IN RESTROOM BUILDING, INSTALL 1” PVC SCH80 CONDUIT, INSTALL 100 AMP RAINPROOF ELECTRICAL PANEL ON 4” METAL POST ON 4” THICK 24” X 24” CONCRETE PAD – BID ITEM 42, 43, 44 These Bid Items includes all labor, materials and equipment required to remove existing panel, location of existing 1 inch conduit and conductors and cost to furnish and install a new rainproof electrical panel, ground rods, pull box, conduit and conductors to reconnect to existing park electrical features and to provide a new electrical connection/conductors to all new electrical components. All work to be complete in accordance with current Electrical Code including two ground rods and a polymer concrete pull box for the ground rod.

Restoration of the existing surface due to installation of conduit runs shall be the responsibility of the Contractor.

Contractor shall maintain existing lighting or equivalent during construction.

Once the new electrical panel is energized, Contractor shall verify that all electrical components are receiving its intended power and functioning properly. Any modifications to faulty connections shall be made until all electrical components are functioning as intended and shall be a part of this Bid Item and no other compensation made thereof. There shall

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 37 be no Interruptions to existing lighting. Contractor may submit temporary lighting proposal for City review.

WIRING
• Connections between the existing electrical meter and the new electrical panel shall be made with #14 AWG solid copper conductors meeting the requirements of ASTM specification B-3. Conductors shall be insulated with Polyvinyl Chloride, 75°C rated conforming to UL Standards 493 and 83. All cables shall be tested physically and electrically in accordance with UL Standard 493, and 83 and should also be tested to CSA Rule C.22.2 No.75.
• All wire splices shall be made with 600 VAC rated waterproof connectors. • Splices of the two-wire cable will not be allowed.
• Electrical panel shall be grounded per the current electrical code This Bid Item shall also include the relocation of the existing timers from the restroom building prior to demolition and reinstalling them on the side of the new electrical panel and the installation of new electrical conductors from the existing electrical meter to the new electrical panel, and from the new electrical panel to the northlerly light, grounding rods and associated pull box all in accordance with current California electrical code.

Payment for all materials, equipment and labor required to perform the work included in this Bid Item shall be included in the unit price or lump sum bid and no additional compensation will be allowed.

CONSTRUCT WASH RACK, MODIFY WASH RACK – BID ITEM 45, 46 The work included in these items shall consist of any or all work described in Section 303- 5, “Concrete Curb, Walk, Gutters, Cross Gutters, Alley Intersections and Driveways,” Subsection 401-3 “Concrete and Masonry Improvements,” Section 300-2, “Unclassified Excavation,” and Section 401, “Removal,” of the Standard Specifications. All work shall be performed in accordance with the provisions of said Subsection 303.5 of the Standard Specifications.

Excavation necessary for this construction of the wash rack shall be included in this bid item and no additional compensation will be made therefore. Curing Compound shall be Type 1 clear conforming to the provisions in Section 201-4, “Concrete Curing Compound” of the Standard Specifications.

Subgrade shall be prepared in accordance with Section 301-1 of the Standard Specifications. The completed subgrade shall be tested for grade and cross-section by means of a template extending the full depth of the section and supported between the side forms. The subgrade and forms shall be thoroughly watered in advance of placing concrete.

Unless otherwise specified, all concrete items shall be constructed with Class 520-C-2500

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 38 concrete. Concrete aggregate shall be No. 3 grade conforming to the requirements prescribed in Section 200-1 of the Standard Specifications, unless specified otherwise by the Engineer.

All forms shall be set to the true lines and grades as shown on the plans and typical crosssections. The depth of forms for the gutter shall be equal to the full depth of the structure.

Timber forms if used, shall be surfaced on the side next to the concrete and on the upper edge and shall be of the required size and strength to maintain their rigidity when the concrete is placed. Timber forms on all straight work shall not be less than 1 5/8-inch in thickness after being surfaced.

All forms shall remain in place until the concrete is thoroughly set. Forms shall be cleaned thoroughly and coated with light oil before subsequent use, and as often as necessary to prevent the concrete from adhering to them. Warped or rough forms will be rejected.

Weakened plane joints shall be installed at regular intervals not exceeding 10 feet.

Weakened plane joints shall be constructed in accordance with Subsection 303-5.4.3 of the Standard Specifications.

Finishing of concrete items shall conform to Section 303-5.5 of the Standard Specifications.

A mortar finish will not be allowed or accepted under any circumstances.

Exposed concrete surfaces shall be cured in accordance with Section 303-5.6 of the Standard Specifications.

This Bid Item shall also include the construction of the 4” PCC curb as shown in the details.

The proposed curb shall be poured integral with the wash rack surface. The location and limits of the PCC curb will be determined by the Engineer. Metal hand rails per Bid item 17 shall be imbedded into the PCC curb. There shall be three stalls at each wash rack.

Any new work found to be defective or damaged prior to its acceptance shall be repaired or replaced by the Contractor at no expense to the City in accordance with Section 300-1.3 of the Standard Specifications. Prior to acceptance of wash rack, the Contractor shall perform a water flow test to ensure that ponding of water does not occur within the limits of the new construction.

Payment for this Bid Item shall be on a lump sum basis. Payment shall include full compensation for conforming to the requirements of this section, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work involved, and no additional compensation will be allowed therefore.

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 39 CONSTRUCTION CONTRACT NO. 2025-07

HORSETHIEF CANYON WATER QUALITY

MANAGEMENT IMPROVEMENTS
BIDDER’S PROPOSAL

TO THE SAN DIMAS CITY COUNCIL
The undersigned, as bidder, declares that this proposal is made without collusion with any other person, firm, or corporation; and that the only person or parties interested as principles are those named herein; that he has not accepted any bid from any subcontractor or materialman through any bid depository, the by-laws, rules, or regulations of which prohibit or prevent the Contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevents any subcontractor or materialman from bidding to any Contractor who does not use the facilities of, or accept bids from or through such bid depository; and having carefully examined the site of the proposed work and plans and specifications, therefore, as well as the “Notice Inviting Bids,” all motions by the City Council pertaining thereto, and the proposed Contract, and The Contractor from considering any bid from any subcontractor or materialman which having informed himself fully in regard to the contemplated work, proposes and agrees in the event of the acceptance hereof, to enter into a Contract with the City Council of the City of San Dimas, to perform said proposed work in accordance with the terms of said Contract, and to furnish or provide all material, equipment, labor, tools, apparatus, and other means necessary so to do in accordance with the terms and provisions of said Contract, to wit:

BASE BID

ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 1 1 LS Mobilization, and NPDES/SWPPP Requirements
complete in place for the lump sum price of:
($___________________) per LS __________________
2 1 LS Traffic Control for the lump sum price of:
($___________________) per LS
__________________
3 1 LS General Earthwork and Unclassified Excavation
for the unit price of:
($___________________) per LS __________________

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 40 ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 4 3 EA Remove Existing Gate/Post for the unit price of:
($___________________) per EA
5 1 EA Remove Existing Palm Tree Stump for the unit
price of
($___________________) per EA
6 1 EA Remove Existing Drain Hose for the unit price of:
($___________________) per EA
7 290 SF Remove Existing Driveway Approach for the unit price of:
($___________________) per SF
8 1 EA Remove Existing Grated Inlet for the unit price of:
($___________________) per EA
9 1 EA Remove Existing Restroom Building/Concrete
Pad ans Cap Existing Sewer Outlet for the unit
price of:
($___________________) per EA
10 1 LS Remove Existing Fence and Reconstruct Corral
Fence to Clear Apron for the lump sum of:
($___________________) per LS
11 2 EA Relocate Existing Sign for the unit price of:
($___________________) per EA
12 1 EA Adjust Existing Water Meter Box to Grade for the unit price of:
($___________________) per EA
13 1 EA Tie into Existing 4” Sewer and Construct Sewer
Cleanout per SPPWC 204-3 for the unit price of:
($___________________) per EA

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 41 ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 14 13 EA Plant 24” Box Coast Live Oak Tree for the unit price of:
($___________________) per EA
15 3 EA Construct Sewer Cleanout per SPPWC 204-3 for
the unit price of:
($___________________) per EA
16 1 LS Construct Graded Swale at 2.0% Min Around
Shelter for the lump sum price of:
($___________________) per LS
17 112 LF Construct 42” High Metal Hand Railings per
S.P.P.W.C. 606-3 for the unit price of:
($___________________) per LF
18 2 EA Construct Jensen Precast 750 Gallon Clarifier for the unit price of:
($___________________) per EA
19 610 LF Construct 4” PVC SDR35 Pipe for the unit price of:
($___________________) per LF
20 80 LF Construct 2’ Wide Downdrain for the unit price of:
($___________________) per LF
21 3 EA Construct Jensen Precast 18” x 18” Catch Basin
(Traffic Rated) for the unit price of:
($___________________) per EA
22 55 LF Construct 6" PVC SDR35 Pipe for the unit price of:
($___________________) per LF
23 600 TON Construct 4” Thick B-PG 64-10 over Compacted Native with Thickened Edge for the unit price of:
($___________________) per TON

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 42 ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 24 145 LF Construct 8” Curb and Gutter Per S.P.P.W.C. 120- 3 for the unit price of:
($___________________) per LF
25 6,745 SF Construct 4” Thick Stabilized DG Path (STALOK) for the unit price of:
($___________________) per SF
26 1 EA Construct 4’ Wide Parkway Drain Per S.P.P.W.C.
151-3 (Inlet Type 2) for the unit price of:
($___________________) per EA
27 1 EA Construct 4” Concrete Apron for the unit price of:
($___________________) per EA
28 1 EA Connect to Existing Cleanout for the unit price of:
($___________________) per EA
29 290 SF Construct Driveway Approach Per S.P.P.W.C.
110-2 for the unit price of:
($___________________) per SF
30 300 LF Sawcut and Remove Existing AC Pavement and
Construct Full Depth AC for the unit price of:
($___________________) per LF
31 255 SF Construct P.C.C. Alley Intersection Per
S.P.P.W.C. 130-3 for the unit price of:
($___________________) per SF
32 105 LF Construct 18” HDPE Pipe for the unit price of:
($___________________) per LF
33 1 EA Construct Curb Opening Catch Basin with 3
Grates Per S.P.P.W.C. 300-4 for the unit price of:
($___________________) per EA

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 43 ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 34 2 EA Construct “Rarin to Go” 12’ H x 12’D x 24’L FreeStanding Shelter for the unit price of:
($___________________) per EA
35 1 EA Construct 6’ x 41’ Contech Perforated CMP with
24” CMP Riser and 12” Stubs for the unit price of:
($___________________) per EA
36 130 LF Construct 12” HDPE Pipe for the unit price of:
($___________________) per LF
37 1 EA Connect 12” HDPE to Existing Culvert Per
S.P.P.W.C. 335-2, Case 3 for the unit price of:
($___________________) per EA
38 1 EA Construct Local Depression Per S.P.P.W.C. 313-
4, Case D for the unit price of:
($___________________) per EA
39 550 SF Construct Trench Repavement for the unit price of:
($___________________) per SF
40 290 LF Construct 4’ Wide V-Ditch for the unit price of:
($___________________) per LF
41 25 SF Construct 5’ x 5’ Grouted Rip Rap Pad for the unit price of:
($___________________) per SF
42 1 LS Remove Existing Electrical Panel in Restroom
Building for the lump sum price of:
($___________________) per LS

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 44 ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 43 50 LF Install 1” PVC SCH 80 Conduit for the unit price of:
($___________________) per LF
44 1 LS Install 100 AMP Rainproof Electrical Panel on 4” Metal Post on 4” Thick 24” x 24” Concrete Pad
Including Relocation of Existing Timers and
Installation of New Conductor Wire for the lump
sum price of:
($___________________) per LS
45 1 LS Construct Wash Rack for the lump sum price of:
($___________________) per LS
46 1 LS Modify Wash Rack for the lump sum price of:
($___________________) per LS
47 1 EA Install 8" Valve Can & Sleeve over Ex. Water
Valve for the unit price of:
($___________________) per EA
48 550 SF Sawcut and Remove Existing Concrete for the unit price of:
($___________________) per SF
TOTAL BASE BID ITEMS $ __________________
TOTAL BASE BID IN WORDS:

COMPANY NAME: _____________________________________________________________ AUTHORIZED REPRESENTATIVE: _________________________________________________ (printed name and title)
SIGNATURE OF AUTHORIZED PARTY: ____________________________________________

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 45 STATE CONTRACTOR’S LICENSE NO._______________________ CLASS _______________ Department of Industrial Relations Registration Number: _____________________________

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 46 BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS:

That we, , as Principal,
and , as Surety, are held and firmly bound unto the
City of San Dimas, State of California (hereinafter called "City"), in the penal sum of Ten Percent (10%) of the total aggregate amount of the bid of the Principal above-named, submitted by said Principal to City for the WORK described below, for the payment of which sum is lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In no case shall the liability of the Surety hereunder exceed the sum of ($ . ).

The condition of this obligation is such that a bid to City for certain construction specifically described as follows, for which bids are to be opened on _____________, has been submitted by Principal to City:

Whereas, Principal is hereby submitting a proposal per the plans and specifications for:

CC 2025-07 HORSETHIEF CANYON EQUESTRIAN CENTER IMPROVEMENTS NOW, therefore, if the aforesaid Principal shall not withdraw said bid within the period specified therein after the opening of the same, or, if no period be specified, within ninety (90) days after said opening, and shall within the period specified thereby, or if no period be specified, within fourteen 14 days after the prescribed forms are presented to him for signature, enter into a written contract with City, in the prescribed form, in accordance with the bid as accepted, and file with City the certificates of insurance as stipulated in SP-6 of the Special Provisions and the two bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force, virtue and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of said contract or to the WORK to be performed hereunder or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

In the event suit is brought upon said bond by City/District and judgment is recovered, the Surety shall pay all costs incurred by City in such suit, including a reasonable attorney's fee to be fixed by the court. Death of the Principal shall not relieve Surety of its obligation hereunder.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this day of , 2024. (Seal) (Seal)
(Seal) (Seal)
(Seal) (Seal)
Principal Surety
_______________________________
Address
NOTE: Signatures of those executing for Surety must be properly acknowledged

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 47 CONTRACTOR'S CLASSIFICATION
The undersigned agrees, if awarded the Contract by the City, to execute the Contract and file the required bonds within ten (10) calendar days after notice of award by the City, and to commence work within 5 (5) calendar days of after issuance of the notice to proceed. A time limit of Seventy Five (75) working days from the date of starting work has been set for the completion of this project.

This bid is submitted in response to the "Notice Inviting Bids and pursuant to all of the documents and instructions for the Work as approved by the City Council. The undersigned person or company is licensed by the State of California, pursuant to Chapter 9, Division 3, of the Business and Professions Code, under STATE CONTRACTOR'S LICENSE NO. _______ CLASS _____, EXPIRATION DATE ______________. The undersigned bidder is:

INDIVIDUAL CONTRACTOR NAME: __________________________________ ADDRESS: ______________________________
________________________________________
PHONE: (_____) __________________________
PARTNERSHIP NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
CORPORATION NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
BY: _________________________, PRESIDENT
____________________________, SECRETARY

ORGANIZED UNDER THE LAWS OF THE
STATE OF ______________________________

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 48 BIDDER'S STATEMENT OF TECHNICAL ABILITY AND EXPERIENCE The bidder is required to state what work of a similar character to that included in this proposed Contract he has successfully performed in Los Angeles County within the last five years, and provide references which will enable the City Council to judge his responsibility, experience, skill and business standing. Said references shall include the name of the Supervisor responsible for the acceptance of the Work performed.

The undersigned submits herewith a statement of work which he has successfully performed of a character similar to that included in the proposed Contract.

1. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

2. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

3. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

4. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED:

5. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 49 DESIGNATION OF SUBCONTRACTORS
In compliance with the provisions of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof, the undersigned bidder has set forth below the name and location of the place of business of each subcontractor who will perform work or labor, or render service to the general Contractor, in or about the construction of the Work or improvement to be performed under the Contract Documents to which the attached bid is responsive, and the portion of the Work which will be done by each subcontractor for each subcontract in excess of one-half of one percent of this total bid.

The bidder understands that if he fails to specify a subcontractor for any portion of the Work to be performed under the Contract, he shall be deemed to have agreed to perform such portion of the Work himself and that he shall not be permitted to subject or subcontract that portion of the Work, except in cases of public emergency or necessity, and then only after a finding reduced in writing as a public record of the City setting forth the facts constituting the emergency or necessity.

1. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) ____________________ STATE LICENSE NO.: _____________ DIR NO._______________ % OF WORK PERFORMED:________________

2. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________ % OF WORK PERFORMED: _______________

3. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________ %OF WORK PERFORMED: ________________ (Attach sheet for additional subcontractors)

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 50 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS The Contractor shall furnish, in duplicate, to the City Engineer prior to the acceptance of the Work, a certificate in form substantially as follows:
"I/We hereby certify that all work has been performed and materials supplied in accordance with the plans, specifications, special conditions and other related Contract Documents for the above-work, and that:
a. No alien was employed on the Work in violation of the provisions of Article 4, Chapter 1, Part 7, Division 2 of the Labor Code.
b. Not less that the prevailing rates of wager as ascertained by the City Council has been paid to laborers, workmen, and mechanics employed on this work. c. There have been no unauthorized substitutions of subcontractors, nor have any unauthorized subcontracts been entered into.
d. No materials of foreign origin supplied by the Contractor were used in the Work, except where materials of domestic origin were not available. e. No subcontract was assigned or transferred or performed by anyone other than the original subcontractor, except as provided in of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof.
f. All claims for materials and labor, and other services performed in connection with these specifications have been paid."
BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 51 REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR

OTHERWISE PREVENTED FROM BIDDING BECAUSE OF VIOLATION OF

THE LAW OR A SAFETY REGULATION
Each bidder shall complete, under penalty of perjury, the questionnaire appearing in subpart (a) below, inquiring whether the bidder, any officer of the bidder, or any employee of such bidder who has a proprietary interest in such bidder, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local government project because of a violation of law or safety regulation, and if so, to explain the circumstances. A bid may be rejected on the basis of a bidder, any officer of such bidder, or any employee of such bidder who has a proprietary interest in such bidder, having been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation.
(a) Has any bid of the Contractor, any officer of the Contractor, or any employee of the Contractor who has a proprietary interest in the Contractor ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation?

YES ( ) NO ( )
(b) If the answer to subpart (a) above is “YES”, the bidding Contractor shall describe in detail the reasons the bidder, any officer of such bidder, or any employer of such bidder who has a proprietary interest in such bidder was so disqualified, removed, or otherwise prevented from bidding or completing such a project, the name of the Federal, State, or local agency or agencies for whom the Work was bid or being performed; the name of the contracting officer or other government official responsible for each such project, the date of each disqualification or removal, or other act to prevent completion of such a project; the nature of the project, and explain any other circumstances, including mitigating factors, that would assist the City in evaluating the bidding Contractor’ qualifications (if sufficient space is not provided, please attach additional pages as necessary, to answer this questionnaire). ___________________________________________________________________ ___________________________________________________________________ The questionnaire completed above as executed on this _____ day of ____________________, by the undersigned under penalty of perjury.

BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)
_________________________________
(Position/Title)

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 52 QUESTIONNAIRE TO GENERAL CONTRACTORS
The Contractor shall be required to complete this form entitled, “Questionnaire to General Contractors.” The City will forward this form to the City Attorney’s Office for review.

1. Were bid depository or registry services used in obtaining subcontractor bid figures in order to compute your bid?
( ) YES ( ) NO

2. If the answer to No. 1 is “YES”, please attach a copy of the rules of each bid depository you used.

3. Did you have any source of subcontractors’ bids other than bid depositories? ( ) YES ( ) NO

4. Has any person or group threatened you with subcontractor boycotts, union boycotts, or other sanctions to attempt to convince you to use their services or abide by the rules of one or more bid depositories? ( ) YES ( ) NO

5. If the answer to No. 4 is “YES”, please explain the following details:
(a) Date
(b) Name of person or group:
(c) Job involved (if applicable)
(d) Nature of the threats: (use additional paper, if needed) (e) Additional comments: _______________________________________ _________________________________________________________ BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 53 CONSTRUCTION CONTRACT NO. 2025-07

NONCOLLUSION AFFIDAVIT TO BE EXECUTED

BY BIDDER AND SUBMITTED WITH BID

STATE OF CALIFORNIA )
)ss.

COUNTY OF _____________________ )
_____________________________________, being first duly sworn, deposes and says (name)
that he or she is _______________________________________________________ of (position / title)
_______________________________________________________________________, (the bidder)
the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of , any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

DATED: _________________________ By ______________________________ (Person signing for bidder)

EXECUTE ATTACHED NOTARY ACKNOWLDGMENT,
(California Civil Code Section 1189)

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 54 CONSTRUCTION CONTRACT NO. 2025-07

NOTARY ACKNOWLEDGMENT
STATE OF _______________________ )
)
COUNTY OF _____________________ )
On _____________________________, before me, _________________________________, Notary Public, personally appeared _______________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: (Seal)
A notary public officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, not the truthfulness, accuracy, or validity of that document.

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 55 APPENDIX A (Standard Plans)

Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 56 APPENDIX B (Jensen Precast Clarifier)

ISO LAYOUT

SECTION

BILL OF MATERIALS

ITEM QTY PART NUMBER DESCRIPTION
1 1 200055333 Tank JP 750 Gallon 6 Inch Assembly 24"E, 24"C, 24"E Double Baffle 2 1 200055334 200055335 Plumbing - JP 750 4 Inch Clarifier 24"E, 24"C, 24"E Double Baffle 3 JOB SPECIFIC 100005850 CI RINGCOVER 24DIA B-5105-02/B-5105-R2 ASTM A48 CL35B CP O-RING GASKET OSI JENSEN/INTERCEPT 4 JOB SPECIFIC 100001524 Grade Ring D2432x3
5 JOB SPECIFIC 100001525 Grade Ring D2432x6
6 JOB SPECIFIC 100001526 Grade Ring D2432x12
7 JOB SPECIFIC 100012046 Plug Cover D2428x6 Slab Top
200055335.idw
SHEET:

REV:
1 OF 2
B-2
CREATED: 8/10/2021 MODIFIED: 6/28/2022
PART NUMBER: DRAWN BY:

DESCRIPTION:

Tank JP 750 Gallon 4 Inch Layout Clarifier 24"E, 24"C, 24"E Double Baffle AGENCY: AGENCY SPEC:

DESIGN SPEC: LOADING SPEC:

BURY DEPTH:

WWW.JENSENPRECAST.COM

1.1' - 6.0' to Top
WATER LEVEL:

A-16 (AASHTO HS20-44)
Below Structure
APPROX. WEIGHT:
13587.1 Lbs
200055335 T.Larson
ASTM C890,ACI 318
©2022 Jensen Precast- All rights reserved.

All materials appearing as Jensen Precast documents and the like are proprietary work product and are protected under U.S. copyright and other laws.

Unless in conjunction with business conducted with Jensen Precast, any use of Jensen Precast work product without express, written consent is prohibited, and recipient is prohibited from distributing any and all work product to non-approved third parties under penalty of civil action.

LAYOUT REVIEW

CHANGE HISTORY
NO. DESCRIPTION DATE BY
1 DRAWING CREATED 8/10/2021 MRV
6 5
4 3
1 2
NOTES
■ IN COMPLIANCE WITH UNIFORM PLUMBING CODE (UPC), INTERNATIONAL PLUMBING CODE (IPC), AND STRUCTURAL LOADING REQUIREMENTS OF ASTM INTERNATIONAL ■ JENSEN PRECAST'S PRODUCT IS LISTED BY IAPMO R&T TO STANDARD PS 80.

MODEL CL-750
■ MINIMUM ONE (1) ACCESS OPENING PER COMPARTMENT REQUIRED (AS SHOWN). ■ MUST BE INSTALLED PER "JENSEN PRECAST UNDERGROUND WASTEWATER PRECAST CONCRETE TANK INSTALLATION PROCEDURE" WHICH CAN BE FOUND AT https://www.jensenprecast.com/Tank-Installation-Procedure-d2106.pdf. THIS PROCEDURE

ADDRESSES REQUIRED EXCAVATION, SITE PREPARATION, INSTALLATION, VENTILATION,

AND WATER/VACCUM TESTING
MODEL: CL-750

PLAN VIEW

CROSS SECTION
200055335.idw
SHEET:

REV:
2 OF 2
B-2
CREATED: 8/10/2021 MODIFIED: 6/28/2022
PART NUMBER: DRAWN BY:

DESCRIPTION:

Tank JP 750 Gallon 4 Inch Layout Clarifier 24"E, 24"C, 24"E Double Baffle AGENCY: AGENCY SPEC:

DESIGN SPEC: LOADING SPEC:

BURY DEPTH:

WWW.JENSENPRECAST.COM

1.1' - 6.0' to Top
WATER LEVEL:

A-16 (AASHTO HS20-44)
Below Structure
APPROX. WEIGHT:
13587.1 Lbs
200055335 T.Larson
ASTM C890,ACI 318
©2022 Jensen Precast- All rights reserved.

All materials appearing as Jensen Precast documents and the like are proprietary work product and are protected under U.S. copyright and other laws.

Unless in conjunction with business conducted with Jensen Precast, any use of Jensen Precast work product without express, written consent is prohibited, and recipient is prohibited from distributing any and all work product to non-approved third parties under penalty of civil action.

LAYOUT DRAWING
75"
13" MIN
TO
72" MAX
58"
OUTLET
INVERT
97"
51"
60"
INLET
INVERT

ATTACHMENT 2

01171.0006 2146588.1
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Brandon Slater, Associate Engineer
Subject: Reject All Bids Submitted for Construction Contract 2026-05 Sealcoat of Various City Streets and Parking Lots
____________________________________________________________________________

SUMMARY
Construction Contract 2026-05 Sealcoat of Various City Streets and Parking Lots was publicly bid on March 26, 2026. Staff received three formal bids, which were reviewed by City staff in consultation with the City Attorney’s Office. Staff recommends Council reject all bids for this project. The lowest bidder, Estate Design and Construction, Inc. failed to submit information regarding work they have performed of a similar character within the last five years as required under Section IB-9 of the Instructions to Bidders and Bidder’s Statement of Technical Ability and Experience. The second lowest bidder, Roy Allen Slurry Seal, Inc. did not include the signed addendum as required within Section IB-4 of the Instructions to Bidders. The sealed bid received from Carter Enterprises Group, Inc. DBA Pavement Rehab Company was significantly higher than the allotted project estimate and funding.

RECOMMENDATION
Staff recommends that City Council approve the following:

1. Reject all bids for Construction Contract 2026-05 Sealcoat of Various City Streets and Parking Lots and authorize staff to re-bid the project in accordance with Section

3.30.070(A)(1) of the San Dimas Municipal Code Rejecting Formal Bids.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
The requested action is administrative and has minimal fiscal impact.

Reject All Bids Submitted for Construction Contract 2026-05 Sealcoat of Various City Streets and Parking Lots Page 2
For the Meeting of May 26, 2026
01171.0006 2146588.1

BACKGROUND
Construction Contract 2026-05 Sealcoat of Various City Streets and Parking Lots includes placement of crack seal, application of sealcoat and replacement of traffic markings on various City streets and City Maintained parking lots as shown in the project location map in Attachment

1. In total this project will preserve a total pavement area of approximately 900,000 square feet.

Routine street maintenance is necessary for safety and prolonging the life of the roadway. This project will maintain our residential streets in accordance with the City’s pavement management plan, which is designed to minimize the cost of ongoing street maintenance. The sealcoat application will help extend the pavement life and serves to avoid the need for more costly asphalt overlay projects and/or pavement reconstruction.

DISCUSSION/ANALYSIS
On March 26, 2026, the City Clerk publicly opened three formal bids for Construction Contract 2026-05, Sealcoat of Various City Streets and Parking Lots. The preliminary bid results are as follows:

Contractor Base Bid
1 Estate Design and Construction, Inc. $ 214,792.73
2 Roy Allen Slurry Seal, Inc. $ 285,806.08
3 Carter Enterprises Group, Inc. DBA Pavement Rehab
Company
$ 636,341.76
Following the bid results, Staff reviewed the bid proposals in consultation with the City Attorney’s Office and recommends that Council reject all bids and authorize staff to re-bid the project due to the following:

1. The sealed bid submitted by Estate Design and Construction, Inc. failed to include information regarding work they have performed of a similar character within the last five years as required under Section IB-9 of the Instructions to Bidders and Bidder’s Statement of Technical Ability and Experience. Estate Design and Construction submitted documentation of recent projects, however none of the projects included seal coat or crack sealing. After discussion with Estate Design and Construction, the contractor indicated they had no seal coat or crack seal experience which is required by Section IB-9 of the project specifications.

2. The sealed bid submitted by Roy Allen Slurry Seal, Inc. was reviewed by City Staff. Staff found that the sealed bid did not include the signed addendum as required within section IB-4 of the Instruction to Bidders. Section IB-4 Addenda or Bulletins, specifically states the following:
“The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be and are made a part of the Contract Documents and shall be returned with them. Before submitting their bid, each bidder shall be responsible to discover whether or not any addenda have been issued, and the bidder’s failure to include any such addenda issued shall render their bid informal, and result in its rejection.

Reject All Bids Submitted for Construction Contract 2026-05 Sealcoat of Various City Streets and Parking Lots Page 3
For the Meeting of May 26, 2026
01171.0006 2146588.1

3. The sealed bid submitted by Carter Enterprises Group, Inc. DBA Pavement Rehab Company was significantly higher than the project estimate and funding.

Section 3.30.070 Rejecting Formal Bids states that the following rules apply to rejecting formal bids for public projects.

A. In accordance with Public Contract Code Section 22038, the city council may, in its discretion, reject any bids presented, if the city, prior to rejecting all bids, furnishes a written notice to an apparent low bidder. The notice shall inform the bidder of the city's intention to reject the bid and shall be mailed at least two business days prior to the city council meeting at which the city intends to reject the bid. If after the first invitation of bids all bids are rejected and after reevaluating its cost estimates of the project, the city shall have the option of either of the following:

1. Abandoning the project or re-advertising for bids in the manner described by this chapter.

2. Have the public project done by force account without further complying with this chapter, provided the city council has passed a resolution by a four fifths vote declaring that the project can be performed more economically by city employees.

B. Lowest Bidder. If a contract is awarded, it shall be awarded to the lowest responsible bidder.

C. No Bids. If no bids are received through the formal or informal procedure, the project may be performed by the employees of the city, by force account, or negotiated contract without further complying with this chapter.
(Ord. 1271 § 2, 2019; Ord. 1318, 12/10/2024)
Section 3.30.070 of the San Dimas Municipal Code allows the City Council to reject formal bids provided that the City provides written notice of this decision to the apparent low bidder at least two days prior to the City Council Meeting at which bids may be rejected. City Staff provided notice to all bidders on May 21, 2026.

ALTERNATIVES
The City Council may choose from the following alternatives:

1. If Council does not wish to re-bid the project, Council could direct staff to award a contract to the lowest responsible bidder. Staff would further evaluate all available options including any required additional budget allocation for Council’s review at a future Council Meeting.

ENVIRONMENTAL REVIEW
Staff evaluated and determined that CC2026-05 Sealcoat of Various City Streets and Parking lots is categorically exempt per CEQA under the “Class 1” (14 CCR §15301) exemption. This is considered maintenance of an existing infrastructure; no modifications to traffic flow and no additional vehicle travel lanes will be created.

Reject All Bids Submitted for Construction Contract 2026-05 Sealcoat of Various City Streets and Parking Lots Page 4
For the Meeting of May 26, 2026
01171.0006 2146588.1
Respectfully submitted,
Brandon Slater
Associate Engineer
Attachments:

1. Project Location Map

W Arrow Hwy
W Gladstone St
N San Dimas Canyon Rd
N Walnut Ave
E Bonita Ave
W Cienega Ave
E Gladstone St
E Baseline Rd
E Foothill Blvd S Walnut Ave
E Arrow Hwy
Amelia Ave
W Bonita Ave
W Baseline Rd
N Valley Center Ave
Hill Ave
N Amelia Ave
nega Ave
San Dimas Ave
N Lone Hill Ave
N Cataract Ave
Zone 1
Zone 2
Zone 3
Zone 4
Zone 5
57 51 50
53 54
55 56
59 52
53 55
60 61
62 3
43 39
25 11
36 12
17 28
29 15
24 21 2
26 27
14 22
46 44
1 45
48 9
5 8
35 10 30
18 32
31 37
33 City of San Dimas
CC 2026-05
Zones 1-5
Legend
Seal Coat Location
Rail Road Track
City Limit
Document Path: \\10.10.10.65\Mapping Files\ArcviewData\SanDimas\Active_Projects\Pub_Wrks\Streets\Seal Coat 2025\ARCPRO\2025_SealCoat_Plans.aprx ATTACHMENT 1

Puente St
W Arrow Hwy
W Covina Blvd
E Bonita Ave
W Cienega Ave
adillo St
S Walnut Ave
W Cypress Ave
Avenida Loma Vista
E Arrow Hwy
W Bonita Ave
N Valley Center Ave
S Lone Hill Ave
S Valley Center Ave
Avenida Entrada
E Covina Blvd
Cienega Ave
l Ave
N Cataract A
Zone 3
Zone 4
Zone 6
Zone 7
Zone 8
51 50
55 56
58 59
52 55
60 61
62 49
42 47
13 41
16 6
4 19
44 7
45 38
23 20
40 35
34 City of San Dimas
CC 2026-05
Zone 6-8
Legend
Seal Coat Location
Rail Road Track
City Limit
Document Path: \\10.10.10.65\Mapping Files\ArcviewData\SanDimas\Active_Projects\Pub_Wrks\Streets\Seal Coat 2025\ARCPRO\2025_SealCoat_Plans.aprx

ID Street Name Begin Location End Location Area (SF) Maintenance Zone 1 Alleghany Cir Calaveras Rd Calaveras Rd 18387 2
2 Auburn Rd Kelsey Rd Calaveras Rd 8708 2
3 Auburn Rd Calaveras Rd N CDS 4302 2
4 Beechwood Ln Iron Bark Ln W End 13000 7
5 Bidwell Rd Calaveras Rd CDS 33847 2
6 Blackrock Court Cypress St NW CDS 10200 6
7 Briarwood Ln Smokewood Ln Tanglewood Ln 13880 7
8 Calaveras Rd Allen Ave Malakoff Rd 47160 2
9 Calaveras Rd Malakoff Rd Alleghany Circ 31212 2
10 Caldwell Ct Hathaway Rd E End 3016 4
11 Caldwell Ct W End Hathaway Rd 1248 4
12 Carson Ct Calaveras Rd N CDS 6650 2
13 Castlebury Court Valley Center Ave E End 2400 6
14 Deer Creek Rd Foothill Blvd NE End 11544 1
15 Downie Cir Malakoff Rd Malakoff Rd 6675 2
16 Greystone Court Valley Center Ave N CDS 7560 6
17 Hidden Creek Rd S CDS N CDS 6384 1
18 Hutchings Ct Kelsey Rd S End 1722 2
19 Iron Bark Ln Beechwood Ln NE CDS 15209 7
20 Iron Bark Ln Tanglewood Ln Beechwood Ln 37856 7
21 Kelsey Rd Calaveras Rd Hutchings Ct 17416 2
22 Kelsey Rd Bidwell Rd Calaveras Rd 7776 2
23 Knollwood Ln Iron Bark Ln Iron Bark Ln 29656 7
24 Lodi Creek Rd Foothill Blvd Vermilion Creek Rd 6810 1 25 Lotus Cir Calaveras Rd N CDS 5427 2
26 Lotus Cir Malakoff Rd Calaveras Rd 20636 2
27 Malakoff Rd Lotus Cir Calaveras Rd 11124 2
28 N Eucla Ave Fifth St Walker Rd 5700 4
29 N Hathway Rd Fifth St Walker Rd 5746 4
30 Noah Court Eucla Ave E End 3276 4
31 Noah Court W End Eucla Ave 1624 4
32 Oak Creek Rd S End Vermilion Creek Rd 4440 1
33 Ophir Cir Downie Cir E CDS 7700 2
34 Oxford Court Cypress Ave S CDS 3886 6
35 Pony Express Rd (N of Bonita) Bonita Ave E End 30864 5 36 Sand Creek Rd S End Vermilion Creek Rd 3552 1
37 Sand Creek Rd Vermilion Creek Rd Dalton Rd 2640 1
38 Smokewood Ln Iron Bark Ln NE End 19340 7
39 Stone Creek Rd S End Vermilion Creek Rd 5784 1
40 Tanglewood Ln Puddingstone Dr E End 80784 7
41 Teakwood Ln Iron Bark Ln N End 4818 7
42 Tiverton Court Cypress Ave S CDS 5368 6
43 Vermilion Creek Rd Deer Creek Rd Hidden Creek Rd 20496 1 44 Via Los Santos San Dimas Canyon Rd E End 22432 7
45 Via Los Santos Palomares Ave Via Los Santos 22336 7
46 Walker Rd W End E End 16588 4
47 Wickham Court Cypress Ave S End 2415 6
48 Wild Rose Ln Amelia Foothill Blvd 13200 2
49 Wildwood Ln Tanglewood Ln N End 2058 7
50 City Hall Parking Lot 30746 5

ID Street Name Begin Location End Location Area (SF) Maintenance Zone 51 Parking Lot W/O 136 E 1st 18910 5
52 Staff Parking Lot 11380 5
53 Marchant Park 20796 5
54 Lone Hill Park 7289 3
55 Pioneer Park 19323 4
56 City Yard 65300 7
57 Horsethief cyn park 30178 1
58 Ladera Serra park 4175 8
59 Martin House 2475 7
60 Rhoads Park 7559 4
61 San Dimas Ave Parking Lot 1 5523 7
62 San Dimas Ave Parking Lot 2 8054 7
Total Area 895844 Square Feet

ATTACHMENT 2

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Update on Pavement Conditions on Valley Center Avenue ____________________________________________________________________________

SUMMARY
Council requested an update regarding existing pavement conditions and planned pavement rehabilitation activities along Valley Center Avenue, with specific interest in the segment between Gladstone Street and Juanita Avenue.

RECOMMENDATION
Staff recommends that the City Council:
• Receive and file the update.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
At the May 12, 2026, Meeting, Council requested an update regarding paving condition on Valley Center Avenue, with particular interest in the segment between Gladstone Street and Arrow Highway.

DISCUSSION/ANALYSIS

Update on Pavement Conditions on Valley Center Avenue from Gladstone Street to Juanita Avenue. Page 2
For the Meeting of May 26, 2026
Valley Center Avenue begins at Allen Avenue as a primarily residential two-lane roadway. Just north of Arrow Highway, it transitions to a four-lane roadway and continues south to Gainsborough Road. Valley Center Avenue traverses multiple jurisdictions. Attachment 1 provides an aerial detail of the various jurisdictional boundaries.

The table below summarizes the roadway jurisdiction, current Pavement Condition Index (PCI), and previous or planned maintenance activities for each segment of Valley Center Avenue.

Valley Center Avenue
Section
from
Section to Jurisdiction PCI Previous/Scheduled Maintenance Allen Ave Gladstone St Glendora ≥75 In good Condition
Gladstone
St
Juanita Ave Glendora 90 Repaved after 2011; in very good condition
Juanita
Ave
Arrow
Highway
Glendora 28 Not in current 5-year CIP - Evaluation
for future CIP
Arrow
Highway
Green Haven
Ave
LA County 59 No scheduled rehabilitation projects
Green
Haven Ave
Covina Blvd LA County 56 No scheduled rehabilitation projects Covina
Blvd
Badillo St LA County 67 No scheduled rehabilitation projects Badillo St Cypress St San Dimas 47 Slurry Seal and Crack Seal 2027; Reevaluation 2026 Cypress St Windsor Dr San Dimas 43 Slurry Seal and Crack Seal 2024; Reevaluation 2026 Windsor Dr Gainsborough
Rd
San Dimas 48 Slurry Seal and Carack Seal 2024; Reevaluation 2026 As Council expressed particular interest in the segment from Gladstone Street to Arrow Highway, staff contacted the City of Glendora to obtain additional information regarding pavement condition and planned rehabilitation efforts for this portion of Valley Center Avenue.

Below is the response from the Assistant Public Works Director:
” Based on the Pavement Management Plan, the segment of Valley Center Avenue from Arrow Highway to Juanita Avenue has a Pavement Condition Index of approximately 28, which indicates a higher rehabilitation need. The segments north of Juanita Avenue are currently in significantly better condition, with PCI values of approximately 90 from Juanita Avenue to Gladstone Street and 77 from Gladstone Street to Allen Avenue.

Valley Center Avenue is not currently included in the City’s adopted 5-Year Capital Improvement Program; however, staff is currently compiling a list of street improvements to recommend to the City Council as part of a future amended 5-Year CIP. The Valley Center Avenue segment, from Arrow Highway to Juanita Avenue, is

Update on Pavement Conditions on Valley Center Avenue from Gladstone Street to Juanita Avenue. Page 3
For the Meeting of May 26, 2026
included for review as part of that effort (subject to available funding and coordination with any underground utility work that could affect the timing of street improvements). While we do not have a construction date at this time, we are hopeful that, pending available funding and City Council approval, this segment can be addressed in the near future.”
Los Angeles County currently does not have any rehabilitation projects scheduled for the segments of Valley Center Avenue between Arrow Highway and Badillo Street.

Valley Center Avenue south of Badillo Street is within the City of San Dimas’ jurisdiction. The City currently plans to complete slurry and crack seal improvements in 2027 for the segment between Badillo Street and Cypress Street. The segments south of Cypress Street received slurry seal and crack seal treatment as part of the City’s 2024 pavement maintenance program.

The City is currently conducting a citywide pavement management update, which includes a reevaluation of all streets and associated Pavement Condition Index values. This update will review all pavement segments and reassess future rehabilitation timing and recommended treatment methods. The pavement management update is being completed by Nichols Consulting Engineers (NCE). The update is estimated to be completed in September of 2026.

ALTERNATIVES
Provide alternative direction to staff.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Shari Garwick
Shari Garwick
Director of Public Works
Attachments:

1. Map of City Boundary on Valley Center Avenue from Gladstone Street to Gainsborough Road

City of San Dimas Boundary (Black Line).

ATTACHMENT 1

City of San Dimas Boundary (Black Line)

City of San Dimas Boundary (black Line)

City of San Dimas Boundary zoomed in (Black line)

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Scott Wasserman, Director of Parks & Recreation Subject: Progress Report on the Project to Restore a Historic Santa Fe Cantilever Railroad Signal and Relocate it to the San Dimas Railroad Museum in Rhoads Park
____________________________________________________________________________

SUMMARY
At its meeting of February 24, 2026, the City Council requested that staff provide a 90-day progress update on the project to restore the historic Santa Fe Cantilever Railroad Signal.

This report provides that requested update.

RECOMMENDATION
City staff recommends that the City Council:
• Receive the report and provide direction to staff.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
The City Council will receive an update on the project to restore and relocate a historic Santa Fe Railroad cantilever signal and historic caboose to the San Dimas Railroad Museum. The City Council accepted the donation of the cantilever and approved the project on April 13, 2021. The City Council subsequently accepted the donation of a caboose on September 28, 2021. Since the

Progress Report on the Project to Restore a historic Santa Fe Cantilever Railroad Signal and Relocate it to the San Dimas Railroad Museum in Rhoads Park. Page 2 For the Meeting of May 26, 2026
City Council’s acceptance of these donations, staff has learned that the caboose is no longer available for this project.

At its meeting of February 24, 2026, the City Council received a report from volunteer project coordinator, Paul LaCiura on his efforts to complete the project. At the conclusion of the meeting, the City Council asked staff to schedule another progress update in 90 days specifically to report the following:

1. Fundraising - If 25% of project costs have been raised for the $60,000 project ($15,000);

2. Letters of Support - If Mr. LaCiura obtained written verification from Los Angeles Metro and Burlington Northern Santa Fe Railroad (BNSF) that the placement of the cantilever and rail signal will not interfere with their use of the track; and

3. Project Timeline - Confirmation from Mr. LaCiura that the project is still on schedule to be completed no later than Thanksgiving, 2026 (November 26, 2026).

DISCUSSION/ANALYSIS
Fundraising - Mr. LaCiura was able to collaborate with the Pacific Rail Society to develop a “Go Fund Me” page to solicit donations for the project. To date, $6,000 has been raised to complete the project. This includes donations made through the through the Go Fund Me page ($2,900), other donations the Pacific Rail Society has received to support the project ($1,500) and funds that are available in the project bank account ($1,600). This falls short of the 25% of funds the City Council had requested to be raised after 90 days, as $6,000 raised for a project that costs $60,000 represents 10% of the total budget. Mr. LaCiura states that the Pacific Rail Society and the Santa Fe Rail Society have agreed to publicize the project to assist in soliciting future donations. Mr. LaCiura also continues to solicit donations of materials and labor from local rail contractors.

Letters of Support - Mr. LaCiura reports that he has not secured written approval for the project from Los Angeles Metro or BNSF, confirming that the placement of the cantilever and rail signal will not negatively impact the use of the rail track by other operators. He states that he has contacted these organizations and is awaiting a response.

Project Timeline - Mr. LaCiura believes that the project still can be funded and completed by the end of 2026.

ALTERNATIVES

1. The City Council could provide additional time to Mr. LaCiura to raise the funds needed to complete the cantilever rail signal project and to obtain written acknowledgment from Los Angeles Metro and BNSF that the placement of the cantilever signal will not negatively impact rail operations. Under this scenario, it is uncertain when sufficient funds could be raised or when the project could move forward.

2. The City Council could decide not to proceed with the cantilever rail signal project. Under this scenario, Mr. LaCiura would be responsible for removing the cantilever from Horsethief Canyon Park. Staff would work with Mr. LaCiura to remove the cantilever within 90 days of the City Council‘s decision not to proceed with the project.

Progress Report on the Project to Restore a historic Santa Fe Cantilever Railroad Signal and Relocate it to the San Dimas Railroad Museum in Rhoads Park. Page 3 For the Meeting of May 26, 2026
Mr. LaCiura has indicated that other parties are interested in the potential donation of the cantilever and rail signal, including the Pacific Electric Society in Pasadena and the Travel Town rail museum, located in Griffith Park. In either case, Mr. LaCiura states that the new recipient of the cantilever and rail signal could potentially provide the necessary equipment to remove the cantilever from the park.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Scott Wasserman
Director of Parks & Recreation

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Debra Black, City Clerk
Jeff Malawy, City Attorney
John Lee, IS Manager
Subject: Approve Administrative Policies for City Council Meetings Regarding Virtual Public Participation, Teleconferencing and Remote Councilmember Participation, and Disruption of Telephonic or Internet Service, To Implement the Requirements of Senate Bill 707
____________________________________________________________________________

SUMMARY
At the April 14, 2026, Study Session, the City Council reviewed Senate Bill 707 teleconferencing requirements and discussed future Zoom and hybrid public participation procedures for City meetings. The Council directed staff to return with proposed Zoom public participation, Councilmember teleconferencing, and technology disruption policies for further discussion and direction.

RECOMMENDATION
Staff recommends that the City Council:
• Approve the Administrative Policies for City Council meetings regarding virtual public participation, teleconferencing and remote councilmember participation, and disruption of telephonic or internet service, to implement the requirements of Senate Bill 707
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

Approval of SB 707 Policies for City Council Meetings Page 2 For the Meeting of May 26, 2026

BACKGROUND
At the April 14, 2026, City Council Study Session, the City Council reviewed Senate Bill 707 teleconferencing and remote participation requirements and discussed the use of Zoom and hybrid meeting participation for public meetings. The Council directed staff to return with additional policy language and operational procedures for further review and direction.

The discussion focused on balancing public access and participation rights under the Brown Act with the City’s responsibility to maintain orderly and legally compliant meetings. Council also discussed practical operational issues related to remote participation, including disruptive conduct, visual presentation standards, speaker management, and accessibility accommodations.

DISCUSSION/ANALYSIS
SB 707 expands Brown Act teleconferencing requirements by establishing new remote participation rules for legislative body members and enhanced public access and language accessibility requirements, effective January 1, 2026, and July 1, 2026, respectively. During the April 14, 2026 Study Session, the City Council discussed implementation issues related to video participation, call-in access, Zoom administration procedures, disruptive conduct enforcement, digital filters, public comment logistics, accessibility accommodations, and legally defensible enforcement standards consistent with the Brown Act and First Amendment requirements.

SUMMARY OF MODIFICATIONS TO THE ORIGINAL POLICY
Following direction provided by the City Council during the April 14, 2026, Study Session, staff and the City Attorney revised and expanded the proposed SB 707 Virtual Participation and Enforcement Procedures to address operational, legal, and administrative concerns identified during Council discussion.

Key modifications to the original draft policy include the following:
• Clarified Video Participation Requirements and Call-In Access The revised policy now expressly distinguishes between participants using Zoom video participation and participants joining by telephone only. The policy permits call-in participation without video while requiring video for participants using the Zoom audiovisual platform. Language was also added that background blur features will be permitted, but all other visual filters or digital masking features that obscure the speaker’s appearance will be disabled.
• Formalized Zoom Administration Procedures
Additional operational procedures were incorporated regarding participant muting, use of the “raise hand” feature, speaker order management, active speaker display protocols, neutral screen backgrounds, and disabling of Zoom chat functions. These modifications implement Council direction intended to improve meeting administration, reduce distractions, and provide more consistent public participation procedures. • Expanded Participant Identification Standards

Approval of SB 707 Policies for City Council Meetings Page 3 For the Meeting of May 26, 2026
The revised policy includes more detailed standards governing participant display names, including prohibitions on names that are obscene, incite violence, impersonate others, or materially disrupt the orderly conduct of the meeting. The policy also authorizes administrative renaming of participants for compliance and operational purposes. • Added Legally Defensible Standards for Disruptive Conduct and Speech To address First Amendment concerns raised during Council discussion, the revised policy prohibits obscene speech, incitement of violence, threats of violence, and speech outside the subject matter jurisdiction of the City Council, and for other types of speech such as profanity, racist, or abusive speech, incorporates the statutory standard requiring that prohibited conduct or speech “actually disrupt, disturb, impede, or render infeasible the orderly conduct of the meeting.” This standard was applied consistently throughout the policy in connection with speech, visual content, participant names, and meeting disruption enforcement provisions.
• Clarified Enforcement Authority and Staff Roles
The revised policy provides that the Presiding Officer is responsible for determining when muting, removal, or limitation of participation is appropriate, while staff’s role is limited to implementing those directions. However, the presiding officer may seek input from staff or advice from the City Attorney to assist in making enforcement decisions. • Enforcement Procedures
The policy requires a verbal warning to any member of the public in violation of the policy.

If the behavior continues, the participant may be muted, video disabled, renamed, or removed from the meeting entirely, as needed based on the conduct in question as determined by the presiding officer.
• Added Public Comment Administration Procedures
New language was added regarding speaker recognition, time limits, and limitations on repetitive comments during public comment periods, while preserving protections for lawful criticism of the legislative body.
• Added Documentation and Safe Harbor Provisions
The revised policy now authorizes staff documentation of enforcement actions and incorporates Brown Act “safe harbor” language addressing inadvertent procedural errors in policy implementation.

Overall, the revisions were intended to create a more operationally clear, legally defensible, and administratively consistent framework for remote public participation while preserving public access rights and maintaining orderly meeting procedures.

ALTERNATIVES
The City Council may wish to direct staff to modify the draft policies prior to adoption.

Approval of SB 707 Policies for City Council Meetings Page 4 For the Meeting of May 26, 2026

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Debra Black
City Clerk
Attachments:

1. Administrative Policy for Virtual Public Participation and Enforcement at City Council Meetings (redline)

2. Administrative Policy for Teleconferencing and Remote Participation Procedures

3. Administrative Policy for Disruption of Telephonic or Internet Service During Public Meetings

ATTACHMENT 1

CITY OF SAN DIMAS
Administrative Policy and Procedure Manual

1.0 BACKGROUND
Senate Bill 707 (2025) establishes the legal framework for remote public attendance at City Council meetingsteleconference participation; many agencies adopt administrative procedures to ensure consistent implementation. Establishing local procedures will assist the City in implementing these requirements in a consistent and transparent manner. SB 707 authorizes removal or limiting participation by virtual attendees who engage in behavior that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. The City must still provide warning before removal, unless behavior constitutes use of force or true threat of force.

2.0 GENERAL PROCEDURE
This policy establishes procedures governing public participation in public meetings by Zoom or similar virtual platforms in City Council meetings. Its purpose is to ensure meetings are conducted in an orderly, efficient, and lawful manner while preserving the public’s right to participate, consistent with the Ralph M. Brown Act (Gov. Code § 54950 et seq.).

3.0 PARTICIPANT REQUIREMENTS

3.1 Identification
Participants must use an identifiable display name when joining a meeting. • Names that are obscene, inciting of violence, or are actual and serious threats of force are prohibited.
• Names that are profane or misleading to the extent that they actually disrupt, disturb, impede, or render infeasible the orderly conduct of the meeting are prohibited.

Subject: SB 707 Virtual Public Participation and
Enforcement Procedure for Public Meetings Number:

Department(s)
Affected City Council
Effective
Date:

Replaces: None
Assigned to: City Clerk, Information Systems File
Reference:

Authority: Cal. Gov’t Code §§ 54953, 54953.4, 54954.3,
54957.9, 54957.95, and 54957.96
City
Manager:

Approved:

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• Names that impersonate others or are clearly and obviously not the name of the remote participant are prohibited.
• The City reserves the right to rename participants in violation of the above rules, and to add notations to a participant’s display name for administrative purposes.

3.2 Audio Administration and Conduct
All participants will be muted upon entry to the Zoom meeting by default; unmuting occurs when recognized by presiding officer Participants must remain muted unless recognized by the presiding officer or teleconference operator.
• All participants must use the raise hand feature to request to speak; order of speakers to be managed by the presiding officer or designee. In person speakers will be called upon first.
• Speaking out of turn, interrupting, or creating audio disruptions is prohibited.

3.3 Visual Administration and Conduct
• Only the current speaker will be brought on screen during public comment (no large mosaic of all video participants will be displayed).
• Only the active speaker will be displayed on in-room projection and dais monitors during public comment.
• A neutral backdrop will be maintained (e.g. black or blue screen) when no member of the public is speaking.
• Members of the public participating on the audiovisual Zoom platform using the internet must have video enabled, such that the participant can be seen on Zoom.

Members of the public may participate by calling into the Zoom meeting by phone, without using the internetusing the zoom app or browser. • A background filter may be used to blur a participant’s background on the Zoom video. All other video filters (virtual masks, emojis, add-ons, etc) will be disabled and are prohibited.
• The chat function on Zoom will be disabled.

Participants shall not display visual content that is illegal, such as obscene images, images that incite violence, and images that are actual and serious threats of force.

Profane, abusive, or other visual content, that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting, is prohibited.

Visual content the topic of which is outside the subject matter jurisdiction of the City Council is prohibited.

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Video may be disabled if such content or conduct is observed by the presiding officer or designee.

4. RULES OF DECORUM
• Prohibited conduct or speech includes, but is not limited to:
• Use of profanity, or abusive or racist language, or other speech, that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting • Obscene speech
• Incitement of violence, or actual and serious threats of force • Speech on a topic outside the subject matter jurisdiction of the City Council • Interrupting speakers, exceeding time limitations, or engaging in conduct that disrupts, disturbs, impedes, or renders the orderly conduct of the meeting infeasible • Each member of the public shall speak only once during each public comment period or public hearing, at the discretion of the presiding officer. City staff may determine whether a speaker has already spoken once and advise the presiding officer.

Nothing in this policy is intended to prohibit public criticism of the legislative body, its policies, procedures, programs, or services, consistent with Government Code § 54954.3(c).

5. ENFORCEMENT AUTHORITY
The presiding officer is responsible for maintaining order and enforcing this policy and may direct designated staff (Host or Co-Host) to take appropriate enforcement actions, consistent with Government Code § 54957.95, 54957.96, and 54957.9.
• The presiding officer is responsible for determining when to mute, remove, or otherwise limit a speaker for disruption or violation of rules.
• Staff will implement the presiding officer’s direction, rather than make independent decisions. The presiding officer may seek input from staff or advice from the City Attorney to assist in making enforcement decisions.

6. ENFORCEMENT PROCEDURES

6.1 Warning
The presiding officer or designee shall issue a verbal warning that the participant’s behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal.

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6.2 Administrative Controls
If the behavior continues, the presiding officer or designee may direct staff to take one or more of the following actions:
• Mute the participant
• Disable participant video
• Rename the participant
• Restrict chat or other interactive features
• Disconnect the participant

6.3 Removal from Meeting
A participant may be removed from the meeting if: disruptive behavior continues after a warning. No warning is necessary to remove a person for a use of force or a true threat of force. (Gov. Code 54957.95, 54957.96.)
Pursuant to Government Code § 54957.9, the legislative body may order the meeting room cleared if a group of persons are willfully interrupting the meeting so as to render the orderly conduct of the meeting infeasible and order cannot be restored by removing those individuals. The legislative body may continue in session after clearing the room, and persons may be allowed to re-enter as provided in Gov. Code 54957.9.

7. PUBLIC COMMENT PROCEDURES
• Participants wishing to speak during public comment must follow established procedures as established by the presiding officer, including recognition by the presiding officer and adherence to time limits, consistent with Government Code § 54954.3(a). Failure to comply may result in forfeiture of speaking privileges.

8. DOCUMENTATION
• Staff may document violations of this policy, including:
• Participant name (as displayed)
• Nature of the violation
• Time of occurrence
• Enforcement action taken

9. SEVERABILITY
• If any provision of this policy is found to be invalid, such invalidity shall not affect the remaining provisions. The City will utilize the Brown Act’s safe harbor procedures when appropriate if unintentional errors occur in applying these policies.

Commented [DB1]: Jeff should we include the language
from the agenda?
Commented [JM2R1]: I think the way I’ve revised it here is fine.

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ATTACHMENT 2

CITY OF SAN DIMAS
Administrative Policy and Procedure Manual

1.0 PURPOSE
The purpose of this policy is to establish procedures governing teleconferencing and remote participation in City Council meetings in compliance with the Ralph M. Brown Act (Government Code §§ 54950– 54963), including teleconferencing provisions under Government Code § 54953 and 54953.8 as amended by Senate Bill 707.

This policy is intended to:
• Ensure compliance with state open meeting laws
• Maintain transparency and public access to City Council meetings • Provide clear procedures for lawful remote participation • Ensure reasonable accommodations consistent with the Americans with Disabilities Act (ADA)

2.0 GENERAL PROCEDURE
City Council meetings shall ordinarily be conducted with members present at the designated meeting location. Remote participation by City Councilmembers may occur only when authorized under the teleconferencing provisions of Government Code § 54953 or 54953.8. Participation through lawful teleconference shall constitute attendance for purposes of quorum and voting.

3.0 TELECONFERENCING METHODS
City Council Members may participate remotely using one of the following methods authorized by state law:

3.1 Traditional Teleconference Participation (G.C. § 54953(b)) A meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

Subject: SB 707 Teleconferencing and Remote Participation Procedures Number:

Effective
Department(s) Date:

Affected City Council
Replaces: None
Assigned to: City Clerk File
Reference:

City
Manager:

Authority:

Ralph M. Brown Act (Government Code §§ 54950–
54963), including teleconferencing provisions under
Government Code § 54953 and 54953.8 as amended
by Senate Bill 707 Approved:

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A Council Member may participate by teleconference if:
• The teleconference location is listed on the meeting agenda • The location is accessible to the public
• The agenda is posted at the teleconference location
• Members of the public may address the legislative body from that location A quorum of the legislative body must participate from locations within the jurisdiction.

3.2 “Just Cause” Teleconference Participation (G C § 54953.8.3) A Council Member may participate remotely for “just cause” without making the remote location publicly accessible.

Just cause is defined as:
• Childcare or caregiving responsibilities
• Contagious illness
• Official travel on government business
• Physical or family medical emergency
• Physical or mental condition that is not a disability • Military service obligations at least 50 miles away
Requirements include:
• A quorum of the Council must participate in person
• The member must disclose the general reason for remote participation • Member must disclose persons over 18 at the remote location with them, and their general relationship
• Participation must be through two-way audio and video communication • Remote participation under this provision is limited to five meetings per calendar year per member
• Participant name and legal basis for participation must be listed in minutes

3.3 Disability Accommodation Teleconference Participation (Government Code § 54953(c))
A member with a disability may participate remotely as a reasonable accommodation under the Americans with Disabilities Act.

Under this provision:
• The remote location is not required to be publicly accessible • Must disclose presence of anyone 18+ and relationship

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• The location does not need to be listed on the agenda • The remote member counts toward any in-person quorum requirements • Participation must occur through real-time audio and video communication unless audioonly participation is necessary due to the disability There is no annual limit on remote participation required as a disability accommodation.

3.4 State of Emergency Teleconference Participation
(Government Code § 54953.8.2)
A teleconference meeting is authorized during a proclaimed state of emergency or local emergency if the City Council finds that meeting in person would present imminent risks to health or safety. The finding must be renewed every 45 days. Under this provision, a two-way telephonic service may be used without video, for both member and public participation.

3.0 PROCEDURE

3. TELECONFERENCING METHODS
City Council Members may participate remotely using one of the following methods authorized by state law:

3.1 Traditional Teleconference Participation (G.C. § 54953(b)) A meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

A Council Member may participate by teleconference if:
• The teleconference location is listed on the meeting agenda • The location is accessible to the public
• The agenda is posted at the teleconference location
• Members of the public may address the legislative body from that location A quorum of the legislative body must participate from locations within the jurisdiction.

3.2 “Just Cause” Teleconference Participation (G C § 54953.8.3) A Council Member may participate remotely for “just cause” without making the remote location publicly accessible.

Just cause is defined as:
• Childcare or caregiving responsibilities
• Contagious illness
• Official travel on government business

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• Physical or family medical emergency
• Physical or mental condition that is not a disability • Military service obligations at least 50 miles away
Requirements include:
• A quorum of the Council must participate in person
• The member must disclose the general reason for remote participation • Member must disclose persons over 18 at the remote location with them, and their general relationship
• Participation must be through two-way audio and video communication • Remote participation under this provision is limited to five meetings per calendar year per member
• Participant name and legal basis for participation must be listed in minutes

3.3 Disability Accommodation Teleconference Participation (Government Code § 54953(c))
A member with a disability may participate remotely as a reasonable accommodation under the Americans with Disabilities Act.

Under this provision:
• The remote location is not required to be publicly accessible • Must disclose presence of anyone 18+ and relationship • The location does not need to be listed on the agenda • The remote member counts toward any in-person quorum requirements • Participation must occur through real-time audio and video communication unless audio-only participation is necessary due to the disability There is no annual limit on remote participation required as a disability accommodation.

3.4 State of Emergency Teleconference Participation
(Government Code § 54953.8.2)
A teleconference meeting is authorized during a proclaimed state of emergency or local emergency if the City Council finds that meeting in person would present imminent risks to health or safety. The finding must be renewed every 45 days. Under this provision, a two-way telephonic service may be used without video, for both member and public participation.

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4. PUBLIC ACCESS REQUIREMENTS
All teleconference meetings must allow the public to:
• Remotely hear and remotely visually observe the meeting through (1) a two-way audiovisual platform or (2) a two-way telephonic service. A call-in option is required to be available. If “just cause” teleconferencing, a live webcast must also be provided if two-way telephonic service is used.
• Remotely address the Council during designated public comment periods • Access meeting materials consistent with the Brown Act The City shall ensure that teleconferencing technology provides clear audio communication for all participants.

5. NOTICE AND REQUEST PROCEDURES
Council Members requesting remote participation should notify the Mayor and City Clerk as soon as practical and, when feasible, at least 96 hours prior to the meeting.

The request should indicate the teleconferencing method being utilized.

Emergency circumstances may be reported as soon as practical.

6. ADA COMPLIANCE
The City shall provide reasonable accommodations to individuals with disabilities consistent with the Americans with Disabilities Act.

Requests for accommodation should be directed to the City Clerk at [email protected] or (909)394-6210.

7. MEETING RECORDS
Meeting minutes shall reflect whether a Council Member:
• Attended in person
• Participated remotely pursuant to applicable Government Code provisions • Was absent

8. LIMITATION
This policy does not expand teleconferencing authority beyond what is authorized under the Brown Act. All teleconferencing participation must comply with Government Code § 54953 and 54953.8, as applicable, and any subsequent amendments.

TTACHMENT ATTACHMENT 3

CITY OF SAN DIMAS
Administrative Policy and Procedure Manual

1.0 BACKGROUND
Senate Bill 707 (2025) amended the Brown Act to require eligible legislative bodies to adopt, on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevent members of the public from attending or observing a meeting remotely. This policy is adopted to comply with that requirement and to ensure continuity of public participation during technical disruptions.

2.0 GENERAL POLICY
This policy establishes procedures for responding to a disruption in the telephonic or internet services that provide two-way remote public access to meetings of the City Council of the City of San Dimas, as required by the Brown Act (Gov. Code § 54953.4). The policy ensures transparency, public participation, and continuity of government during technology disruptions.

3.0 DEFINITIONS
For purposes of this policy:
• “Disruption” means any failure, outage, or other interruption that prevents members of the public from attending or observing the meeting via these remote access services. • “Remote access services” means the two-way telephonic service and/or two-way audiovisual platform used to provide real-time remote public attendance and observation of meetings.

Subject: SB 707 Disruption of Telephonic or Internet
Service During Public Meetings Number:

Effective
Department(s) Date:

Affected City Council
Replaces: None
Assigned to: City Clerk, Information Systems File
Reference:

City
Manager: Authority:

Ralph M. Brown Act, Government Code §§ 54953.4
and Senate Bill 707
Approved:

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4.0 APPLICABILITY
This policy applies to all open and public meetings of the City Council at which remote public participation is offered or required under the Brown Act.

5.0 POLICY

PROCEDURES IN THE EVENT OF A SERVICE DISRUPTION

1.1. Response to Service Disruption
If the Presiding Officer or Clerk becomes aware of a disruption to the agency’s remote access services that prevents members of the public from attending or observing the meeting remotely:
• The Presiding Officer or Clerk shall immediately announce the disruption to the public. • The Presiding Officer shall then recess the open session. • Staff shall begin efforts to diagnose and restore the disrupted service. • The open session of the meeting shall remain in recess for at least one hour or until service is restored, whichever is sooner. The City Council may meet in closed session during this period to consider any closed session items on the agenda. The recess period may be extended if restoration efforts are ongoing.

1.2. Efforts to Restore Service
The agency shall make good faith efforts to restore remote access services, which may include:
• Troubleshooting platform or teleconferencing software • Resetting or replacing audiovisual equipment
• Attempting alternative connection methods
• Contacting necessary support staff or service providers • Switching to back-up equipment or platforms, if available The City Clerk shall document the restoration efforts undertaken.

2. RECONVENING THE OPEN SESSION

2.1. Timing
The open session may be reconvened after at least one hour has elapsed from the time of disruption or as soon as service is restored, whichever occurs earlier.

2.2. If Service Is Restored
If the remote access service is restored before or at the time the meeting reconvenes, the meeting shall proceed as normal.

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2.3. If Service Is Not Restored
If service has not been restored after one hour, the City Council may reconvene and:
• Adjourn the meeting; or
• Proceed with the meeting in open session by adopting, by roll call vote, the following, or a substantially similar finding:
“The City Council has made good faith efforts to restore telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access.” Upon adoption of the finding, the legislative body may proceed with the open session even though remote access services have not been restored.

3. RECORDKEEPING
The Clerk shall enter a brief statement into the meeting minutes, including the following:
• The nature and time of the disruption
• The restoration efforts undertaken
• The time the meeting was reconvened (if applicable)
• Any finding adopted pursuant to Section 6.3

4. REVIEW AND UPDATES
This policy may be amended by the City Council at a noticed public meeting in open session, not on the consent calendar.

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Scott Wasserman, Director of Parks & Recreation Subject: Adopt Resolution 2026-32 Confirming the Diagram and Assessment for Fiscal Year 2026-27 for Open Space Maintenance District No. 1 (Tract No. 32818, Boulevard).
____________________________________________________________________________

SUMMARY
Conduct a public hearing and consider adopting a resolution confirming the Diagram and Assessment for Fiscal Year 2026-27 for Open Space Maintenance District No. 1 (Tract 32818, Boulevard).

RECOMMENDATION
City staff recommends that the City Council:

1. Conduct a public hearing on the proposed assessment rate for Open Space Maintenance District No. 1 (Tract 32818, Boulevard) for Fiscal Year 2026-27; and

2. Adopt Resolution 2026-32, Option 1 – confirming the diagram and assessment with increase for Fiscal Year 2026-27 for Open Space Maintenance District No. 1 (Tract 32818, Boulevard).

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY

OF LOS ANGELES, STATE OF CALIFORNIA, CONFIRMING DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2026-2027 FOR OPEN SPACE MAINTENANCE DISTRICT NO. 1 (TRACT NO. 32818, BOULEVARD).

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT

Adopt Resolution 2026-32 Confirming the Diagram and Assessment for Fiscal Year 2026-27 for Open Space Management District No. 1 (Tract No. 32818, Boulevard). Page 2 For the Meeting of May 26, 2026
The funds collected from the assessment are used to offset costs incurred by the City for the maintenance of the Boulevard Landscape District. The fund balance for the Boulevard Assessment District has decreased in recent years due to activity, including extensive tree removal. An assessment increase is recommended to reflect a change in the Consumer Price Index and is proposed to stay current with maintenance expenses for this district. The assessment rate for the Fiscal Year 2025-26 was $643.98 per parcel. The rate proposed for Fiscal Year 2026-27 is $662.66 per parcel, an increase of $18.68.

BACKGROUND
On March 24, 2026, the City Council adopted Resolution 2026-21 approving the Engineer’s Report and declaring its intention to levy and collect an assessment for fiscal year 2026-27 for Open Space Maintenance District No. 1 (Tract No. 32818 - Boulevard) and set a Public Hearing for May 26, 2026. The Boulevard Assessment District includes 19 homes, as noted in the Engineer’s Report.

Quarterly maintenance service in the Boulevard Assessment District is provided in January, April, July, and October of each year. The trees in the District were last trimmed on the grid pruning schedule in Fiscal Year 2022-23 and are scheduled to be trimmed again in Fiscal Year 2026-27.

In addition to scheduled tree pruning that is performed at four-year intervals, a City arborist provides tree maintenance services throughout the year, as needed.

DISCUSSION/ANALYSIS
The Engineer’s Report was prepared with the scope of work to include quarterly general landscape maintenance, tree trimming, water and electricity, and an assessment increase of

2.9%, reflective of the change in the Consumer Price Index between February 2025 to February 2026. The 2025-26 assessment rate was $643.98 per parcel. The recommended authorized assessment rate for Fiscal Year 2026-27 would increase by 2.9% or $18.68 per parcel, which equates to an annual assessment rate of $662.66 per parcel.

Upon the conclusion of the Public Hearing, staff recommends that the City Council adopt Resolution 2026-32 to increase the annual assessment by $18.68 per parcel, from $643.98 to $662.66 for FY 2026-27 to reflect the increase in the Consumer Price Index rate of 2.9% for the Open Space maintenance District No. 1 (Tract No. 32818 – Boulevard) for FY 2026–27. This option would result in a projected ending fund balance of $156.04.

ALTERNATIVES

1. The City Council could elect not to adopt Resolution 2026-32, Boulevard Assessment District and move forward to keep the same assessment of $643.98 in FY 2026-27. This option would result in a negative fund balance of $198.88.

ENVIRONMENTAL REVIEW

Adopt Resolution 2026-32 Confirming the Diagram and Assessment for Fiscal Year 2026-27 for Open Space Management District No. 1 (Tract No. 32818, Boulevard). Page 3 For the Meeting of May 26, 2026
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Scott Wasserman
Director of Parks & Recreation
Attachments:

1. Resolution No. 2026-32 Option 1 – With Increase

2. Resolution No. 2026-33 Option 2 – No Increase

3. Engineer’s Report for Fiscal Year 2026-2027 for Open Space Maintenance District No. 1, Tract 32818, Boulevard

ATTACHMENT 1
RESOLUTION 2026-32

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE ENGINEER’S REPORT

AND DECLARING ITS INTENTION TO LEVY AND COLLECT AN ASSESSMENT FOR FISCAL YEAR 2026-27 PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION, AND FIXING A TIME

AND PLACE FOR A PUBLIC HEARING FOR HEARING OBJECTIONS FOR OPEN SPACE MAINTENANCE DISTRICT NO. 1 (TRACT 32818, BOULEVARD) WHEREAS, The San Dimas City Council formed Open Space Maintenance District No. 1, under Resolution No. 77-57 pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2, of the Streets and Highways Code of the State of California; and
WHEREAS, the San Dimas City Council proposes the continued maintenance of landscaping improvements within said district for Fiscal Year 2026-2027; and WHEREAS, the City Council of the City of San Dimas finds that the levy of an assessment at the same amount as last year is exempt from the procedure and approval process of Section 4 of Article XIIID of the California Constitution pursuant to Section 5(b) of Article XIID; and
WHEREAS, the amount of the assessment may be less than the amount to pay for the cost of maintaining the landscaping in the District in future years, and therefore could be adjusted following an advertised public hearing to reflect changes in the Consumer Price Index not to exceed 7% as approved by the district ballot election on June 27, 2006; and WHEREAS, an Engineer’s Report, as required by law, has been presented to and approved by the City Council of the City of San Dimas which provides for an increase in the levied assessment for the District by the Consumer Price Index rate of 2.9% for the fiscal year 2026-2027,
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. The City Council proposes to levy and collect an assessment to maintain improvements within Open Space Maintenance District No.1, (Tract No. 32818) for Fiscal Year 2026-27
SECTION 2. The scope of the maintenance work includes the maintenance and restoration of landscaping improvements, including irrigation, pruning, pest control, fertilization, weed control, drainage system, major tree trimming, and miscellaneous related work within said district.

SECTION 3. The Engineer’s Report calls for a total of $12,590.54 to be collected for Fiscal Year 2026-2027 resulting in a yearly assessment per parcel of $662.66, which is a yearly assessment increase of $18.68 per parcel, or 2.9%.

Resolution 2026-32 Page 2
Boulevard Engineer’s Report
May 26, 2026
SECTION 4. Future year cost of maintenance of the improvements, including increases in cost of materials, labor and utilities, will cause the amount of the annual assessment to be increased by an amount that will not exceed changes in the Consumer Price Index.

SECTION 5. The City Council, by this resolution, hereby approves the Engineer’s Report which indicates the amount of the proposed assessments, the district boundary, assessment zones, and detailed description of improvements. A copy of said report is on file in the office of the City Clerk.

SECTION 6. That the 26th of May, 2026, at the hour of 7:00 p.m., in the San Dimas City Council Chambers, 245 East Bonita Avenue, San Dimas, California, is hereby set as the Public Hearing where any and all persons having any objection to the levy of the proposed assessment may appear and show cause why said work should not be done or carried out in accordance with this resolution of intention. The City Council will consider all oral and written protests.

PASSED, APPROVED AND ADOPTED this 26th day of May, 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-32 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 26th, day of May, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

ATTACHMENT 2
RESOLUTION 2026-33
(Option 2 - no increase)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2026-2027 FOR OPEN SPACE MAINTENANCE DISTRICT NO. 1 (BOULEVARD, TRACT NO. 32818) WHEREAS, The City Council of the City of San Dimas, County of Los Angeles, formed Open Space Maintenance District No. 1, pursuant to the Landscape and Lighting Act of 1972, by adopting Resolution No. 77-57; and
WHEREAS, by Resolution No. 2026-21, adopted on March 24, 2026, the City Council approved the Engineer’s Report which indicates the amount of the proposed assessments for the fiscal year 2026-2027, the district boundary, the assessment zones, and detailed description of improvements; and
WHEREAS, in said Resolution No. 2026-21, the City Council did declare its intention to levy and collect an assessment within Open Space District 1, for fiscal year 2026-2027, and fixed the 26th day of May, 2026, at 7:00p.m., as the date and time, and the San Dimas Council Chamber as the place for hearing any objections to the levy of the proposed assessment; and
WHEREAS, notice of said hearing has been posted and published in accordance with law; and
WHEREAS, the said City Council has held said hearing, has afforded all interested persons the opportunity to hear and be heard, and has considered all oral statements and all written protests made or filed by any interested person.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas, does hereby resolve that:

SECTION 1. The assessments, as shown in the Engineer’s Report, a copy of which is attached hereto, are approved, and the adoption of this resolution constitutes the levy of said assessments for the 2026-2027 fiscal year.

SECTION 2. The City Clerk of the City of San Dimas is hereby authorized and directed to file a certified copy of the diagram and assessments with the County Auditor of the County of Los Angeles no later than the 1st day August, 2026.

SECTION 3. The City Council hereby orders the annual maintenance program work as set forth in said resolution of intention to be done.

Resolution 2026-33 Page 2
Northwoods Engineer’s Report
May 26, 2026
PASSED, APPROVED AND ADOPTED this 26th day of May, 2026. _____________________________________
Emmett Badar, Mayor City of San Dimas
ATTEST:
_____________________________
Debra Black, City Clerk
I, Debra Black, Assistant City Clerk, hereby certify that Resolution 2026-33 was adopted by the City Council of San Dimas at its regular meeting of May 26, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Debra Black, Assistant City Clerk

ATTACHMENT 3

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Scott Wasserman, Director of Parks & Recreation Subject: Adopt Resolution 2026-34, Confirming the Diagram and Assessment for Fiscal Year 2026-27 for Open Space Maintenance District No. 1, Annexation No. 3 (Tract 32841, Northwoods)
____________________________________________________________________________

SUMMARY
Conduct a public hearing and consider adopting a resolution confirming the diagram and assessment for Fiscal Year 2026-27 for Open Space Maintenance District No. 1, Annexation No. 3 (Tract No. 32841, Northwoods).

RECOMMENDATION
City staff recommends that the City Council:
• Conduct a public hearing on the proposed assessment rate for Open Space Maintenance District No. 1, Annexation No. 3 (Tract No. 32841, Northwoods) for Fiscal Year 2026-2027
• Adopt Resolution 2026-34, confirming the diagram and assessment for fiscal year 2026- 27 for Open Space Maintenance District No. 1, Annexation No. 3 (Tract 32841, Northwoods).

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
The funds collected from the assessment are used to offset costs incurred for maintenance of the Northwoods landscape district. The Assessment District was created in 1978 without an allowance for an annual Consumer Price Index (CPI) or other rate adjustment outside of that allowed per Government Code Section 53753 which requires a vote from all properties within the

Adopt Resolution 2026-34, Confirming the Diagram and Assessment for Fiscal Year 2026-27 for Open Space Maintenance District No. 1, Annexation No. 3 (Tract 32841, Northwoods) Page 2 For the Meeting of May 26, 2026
district. At this time, the fund balance for the Northwoods Assessment District is negative with a shortfall of $25,686.29. The Engineer’s Report does not call for an increase.

BACKGROUND
The Northwoods Open Space Maintenance District was formed in 1978 under the provisions of the Landscape and Lighting Act of 1972, Division 15, Part 2, of the Streets and Highways Code of the State of California. The City collects an annual assessment from 38 private homeowners to provide general maintenance services to the landscape district. The Streets and Highways Code of the State of California further establish procedures for the annual levy of assessments, which includes the approval of an Engineer’s Report that estimates anticipated expenses incurred by the City for maintaining the area in the upcoming fiscal year.

On March 24, 2026, the City Council adopted Resolution 2026-22 approving the Engineer’s Report and declaring its intention to levy and collect an assessment for fiscal year 2026-27 for Open Space Maintenance District No. 1, Annexation No. 3 (Tract No. 32841 - Northwoods) and set a Public Hearing for May 26, 2026.

DISCUSSION/ANALYSIS
The Engineer’s Report was prepared with the scope of work to include general landscape maintenance, tree trimming, water, and electricity on a quarterly basis.

The residents of the Northwoods Assessment District were given the option to vote for an increase in the assessment on May 9, 2023. The vote was opposed by 70% of the ballots submitted. At meetings prior to the vote, residents vehemently voiced opposition to any future increase in the assessment, as well.

The City Council then directed staff to revise the original Engineer’s Report for reduced maintenance to correspond to the amount that is collected through assessments. The revised report reflects the following reduced Scope of Work: elimination of tree trimming, reduced irrigation and reduced utilities. The quarterly maintenance service will remain. The responsibility of property owners within the district to maintain the landscaping, trees, and irrigation system on their properties in compliance with Municipal Code property maintenance requirements will remain. All trees included in the Northwoods Assessment District are on private property.

No increase is proposed in the Assessment rate for Fiscal Year 2026-27. The 2025-26 assessment rate was $898.42 per parcel. In Fiscal Year 2026-27, homeowners will be assessed ½ of the annual assessment, or $449.21, to pay for maintenance services for ½ year, from July, 1, 2026 through December 31, 2026).

The assessment sunsets on January 1, 2027, at which time the City will no longer have any responsibility in the maintenance of these properties. City staff sent a letter to property owners in the Northwoods Assessment District on January 13, 2026 notifying them that the City will cease maintaining properties in the Northwood District after January 1, 2027. Staff did not receive any phone calls, inquiries or questions regarding the scheduled sunset date.

ALTERNATIVES

Adopt Resolution 2026-34, Confirming the Diagram and Assessment for Fiscal Year 2026-27 for Open Space Maintenance District No. 1, Annexation No. 3 (Tract 32841, Northwoods) Page 3 For the Meeting of May 26, 2026
The Council could elect not to adopt Resolution 2026-34, Northwoods Assessment District and move forward without an approved assessment which would lead to all costs associated with maintenance of trees within the Northwoods Assessment District being supplemented by the General Fund.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Scott Wasserman
Director of Parks & Recreation
Attachments:

1. Resolution 2026-34

2. Engineer’s Report for Fiscal Year 2026-2027 for Open Space Maintenance District No. 1, Annexation No. 3, Tract 32841, Northwoods

3. Letter to Northwoods Assessment District Property Owners Dated January 13, 2026

ATTACHMENT 1
RESOLUTION 2026-34

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE ENGINEER’S REPORT

AND DECLARING ITS INTENTION TO LEVY AND COLLECT AN ASSESSMENT FOR FISCAL YEAR 2026-27 PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION, AND FIXING A TIME

AND PLACE FOR A PUBLIC HEARING FOR HEARING OBJECTIONS FOR OPEN SPACE MAINTENANCE DISTRICT NO. 1, ANNEXATION NO. 3, (TRACT 32841,

NORTHWOODS)
WHEREAS, The San Dimas City Council formed Open Space Maintenance District No. 1, under Resolution No. 78-38 pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2, of the Streets and Highways Code of the State of California; and
WHEREAS, the San Dimas City Council proposes the continued maintenance of landscaping improvements within said district for Fiscal Year 2026-2027; and WHEREAS, the City Council of the City of San Dimas finds that the levy of an assessment at the same amount as last year is exempt from the procedure and approval process of Section 4 of Article XIIID of the California Constitution pursuant to Section 5(b) of Article XIID; and
WHEREAS, an Engineer’s Report, as required by law, has been presented to and approved by the City Council of the City of San Dimas which provides for the levied assessment at the same rate as last year for the District, and
WHEREAS, Open Space Maintenance District No. 1, Annexation No. 3 (Tract No. 32841) is scheduled to sunset on January 1, 2027,
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. The City Council proposes to levy and collect an assessment to maintain improvements within Open Space Maintenance District No.1, Annexation No. 3 (Tract No. 32841) for the period July 2026 through December, 2026.

SECTION 2. The scope of the maintenance work includes the maintenance and restoration of landscaping improvements, including irrigation, pruning, pest control, fertilization, weed control, drainage system, major tree trimming, and miscellaneous related work within said district.

SECTION 3. The Engineer’s Report calls for a total of $17,070 to be collected for the first six months of Fiscal Year 2026-27 resulting in a yearly assessment per parcel of $449.21, which is the same assessment rate as adopted for Fiscal Year 2025-2026.

SECTION 4. The City Council, by this resolution, hereby approves the Engineer’s Report which indicates the amount of the proposed assessments, the district boundary, assessment zones, and detailed description of improvements. A copy of said report is on file in the office of the City Clerk.

Resolution 2026-34 Page 2
Northwoods Engineer’s Report
May 26, 2026
SECTION 5. That the 26th of May, 2026, at the hour of 7:00 p.m., in the San Dimas City Council Chambers, 245 East Bonita Avenue, San Dimas, California, is hereby set as the Public Hearing where any and all persons having any objection to the levy of the proposed assessment may appear and show cause why said work should not be done or carried out in accordance with this resolution of intention. The City Council will consider all oral and written protests.

PASSED, APPROVED AND ADOPTED this 26 day of May, 2026.
____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-34 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 26th, day of May, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

ATTACHMENT 2

CITY OF SAN DIMAS
OPEN SPACE MAINTENANCE DISTRICT NO. 1, ANNEXATION NO. 3 (TRACT NO. 32841, NORTHWOODS DEVELOPMENT)

ENGINEER'S REPORT
FISCAL YEAR 2026-2027
SECTION 1 AUTHORITY FOR REPORT
This report is prepared pursuant to the order of the City Council of the City of San Dimas, and in compliance with the requirements of Article 4,Chapter 1,Landscaping and Lighting Act of 1972, and Article XIIID of theCalifornia Constitution.

SECTION 2 THE IMPROVEMENTS
The improvements consist of an irrigation system and landscaping of easements within Tract No. 32841, which was required to be installed by the developer and accepted for maintenance by the City.

The plans and specifications for the landscaping are in conformance with the requirements of the conditions of approval ofsaid Tract No. 32841, and City Standards. Reference is hereby made to the said plans and specifications for the exact location and nature of the landscape improvements. Said plans and specifications by reference are hereby made a part of this report, and are on file in the office of the City Engineer.

SECTION 3 DIAGRAM FOR THE ASSESSMENT DISTRICT
A copy of the assessment diagram is on file in the office of the City Engineer.

SECTION 4 ESTIMATE OF COSTS OF THE IMPROVEMENTS
The cost ofthe initial landscaping ofTract No. 32841was bornebythe subdivider; therefore, all assessments relate to maintenance only. The costs outlined below are for the remainder of FY 2026 as the Open Space Maintenance District No. 1, Annexation No. 3 for Tract No. 32841 is sunsetting on December 31, 2026 and the individual homeowners will then be responsible for the on-going maintenance starting on January 1, 2027.

Direct Maintenance Costs:

General Maintenance (bv Contract) $10,969.95
Utilities - Electrical $100.50
Utilities - Water $5,999.55
Tree Trimming $0.00
New Planting $0.00
Irrigation Repairs or Upgrades $0.00
Total of Direct Maintenance Costs: $17,070.00
CURRENT ASSESSMENT: $34,140.00 ($898.42/parcel)
2026-2027 ANNUAL ASSESSMENT: $17,070.00 ($449.21/parcel)

2026-2027 Deficit <$0.00>
Prior Fund Balance: <$25,686.29>
Ending Fund Balance: <$25,686.29>
Note: The aforementioned costs match the current allowable assessment. The Ending Fund Balance is unchanged and has a shortfall of $25,686.29.

The maximum authorized assessment rate for the 2026-2027 Fiscal Year equates to an annual assessment of $17,070.00 ($449.21/parcel).

SECTION 5 ASSESSMENT
The following information regarding assessments to individual lots for the 2026-2027 Fiscal Year is contained herein and is to be levied on July 1, 2026. The net amount estimated to be assessed upon the assessable lands within the district is $17,070.00 ($449.21/parcel), which is apportioned to all assessable lotsshown on the attached Assessment Roll.

The landscape district was developed for the benefit and enjoyment of all properties included within the assessment district boundaries, and all parcels benefit equally from the improvements.

Respectfully submitted,
Shari Garwick
Director of Public Works

CITY OF SAN DIMAS ASSESSMENT ROLL FOR
OPEN SPACE MAINTENANCE DISTRICT NO. 1, ANNEXATION NO. 3 TRACT 32841 – NORTHWOODS DEVELOPMENT
ADDRESS LOT NO. ASSESSOR'S

REFERENCE
2025-2026

ASSESSMENT
2026-2027

ASSESSMENT

INCREASE
TOTAL 2026-2027

ASSESSMENT
1793 Calle Alto 1 8395-023-002 898.42 0.00 449.21
1789 Calle Alto 2 8395-023-003 898.42 0.00 449.21
1785 Calle Alto 3 8395-023-004 898.42 0.00 449.21
1781Calle Alto 4 8395-023-005 898.42 0.00 449.21
1777 Calle Alto 5 8395-023-006 898.42 0.00 449.21
1773 Calle Alto 6 8395-023-007 898.42 0.00 449.21
1767 Calle Alto 7 8395-023-008 898.42 0.00 449.21
1765 Calle Alto 8 8395-023-009 898.42 0.00 449.21
1761 Calle Alto 9 8395-023-010 898.42 0.00 449.21
1757 Calle Alto 10 8395-023-011 898.42 0.00 449.21
1753 Calle Alto 11 8395-023-012 898.42 0.00 449.21
1749 Calle Alto 12 8395-023-013 898.42 0.00 449.21
1745 Calle Alto 13 8395-023-014 898.42 0.00 449.21
1741Calle Alto 14 8395-023-015 898.42 0.00 449.21
1737 Calle Alto 15 8395-023-016 898.42 0.00 449.21
1733 Calle Alto 16 8395-023-017 898.42 0.00 449.21
1729 Calle Alto 17 8395-023-018 898.42 0.00 449.21
1725 Calle Alto 18 8395-023-019 898.42 0.00 449.21
1721 Calle Alto 19 8395-023-020 898.42 0.00 449.21
1719 Calle Alto 20 8395-023-021 898.42 0.00 449.21
1702 Calle Alto 21 8395-023-022 898.42 0.00 449.21
1706 Calle Alto 22 8395-023-023 898.42 0.00 449.21
1710 Calle Alto 23 8395-023-024 898.42 0.00 449.21
1714 Calle Alto 24 8395-023-025 898.42 0.00 449.21
1718 Calle Alto 25 8395-023-026 898.42 0.00 449.21
1722 Calle Alto 26 8395-023-027 898.42 0.00 449.21
1726 Calle Alto 27 8395-023-028 898.42 0.00 449.21
1730 Calle Alto 28 8395-023-029 898.42 0.00 449.21
1121 Paseo Sandi 29 8395-023-030 898.42 0.00 449.21
1113 Paseo Sandi 30 8395-023-031 898.42 0.00 449.21
1105 Paseo Sandi 31 8395-023-032 898.42 0.00 449.21
1102 Paseo Sandi 32 8395-023-033 898.42 0.00 449.21
1110 Paseo Sandi 33 8395-023-034 898.42 0.00 449.21
1118 Paseo Sandi 34 8395-023-035 898.42 0.00 449.21
1780 Calle Alto 35 8395-023-036 898.42 0.00 449.21
1784 Calle Alto 36 8395-023-037 898.42 0.00 449.21
1788 Calle Alto 37 8395-023-038 898.42 0.00 449.21
1792 Calle Alto 38 8395-023-039 898.42 0.00 449.21
34,139.96 0.00 17,070.00

OPEN SPACE MAINTENANCE DISTRICT NO. 1,
ANNEXATION NO. 3 (TRACT 32841,

NORTHWOODS DEVELOPMENT)
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ATTACHMENT 3