Agenda packet — San Dimas City Council, May 26, 2026 (part 1 of 2)

CITY COUNCIL MEETING AGENDA
TUESDAY MAY 26, 2026 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Eric Weber, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Ryan A. Vienna
CALL TO ORDER AND FLAG SALUTE

RECOGNITION

1. Recognize National Mosquito Control Awareness Week – SGV Mosquito & Vector Control, Ally Gaspar

2. Recognize Fire Service Day

PRESENTATION

1. Zone Zero Update – L.A County Fire Department Verbal Report

2. L.A CADA and L.A County Sheriff’s CAT Team Homeless Outreach ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 202628, A Resolution of the City Council of the City of San Dimas, ApprovingCertainDemandsfortheWarrantRegisterofMay292026intheamountof

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this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 202628, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Warrant Register of May 29, 2026, in the amount of $335,438.97.

CC2. Approve Minutes of the May 12, 2026 City Council Study Session Meeting and Approve Minutes of the May 12, 2026 City Council Meeting
CC3. Receive and File the April 2026 Investment Report
CC4. Approve Resolution 202629 to Repeal and Replace Resolution 202524 Amending the Appropriations Limit for Fiscal Year 202526 and Resolution 202630, Establishing the Calculations Factor and Appropriations Limit for Fiscal Year 202627 CC5. Adopt Resolution 202631 Approving the City's Investment Policy and Delegating Authority to the City Treasurer to Invest City Funds in Accordance with the City's Investment Policy and with City Manager or Designee, Approval for Fiscal Year ending June 30, 2027 CC6. Award a Professional Service Agreement for Housing Programs Consultant to MDG Associates, Inc. in an Amount Not to Exceed $107,000 and Authorize the City Manager or his Designee to Execute the Agreement in a Format Approved by the City Attorney CC7. Approve a OneYear Contract Extension with Urban Graffiti for Graffiti Abatement and Shopping Cart Retrieval Services for an Amount Not to Exceed $103,000 CC8. Authorize the City Manager to Accept Storm Drain Easements from the Brasada Homeowners Association (Tracts 7058301, 7058302, 7058303) in Preparation for Transfer to Los Angeles County and Authorize the City Manager to Convey Storm Drain Easements from the Brasada Development to Los Angeles County
CC9. Reject all Bids for Construction Contract 202507 Horsethief Canyon Water Quality Management Improvements
CC10. Reject All Bids Submitted for Construction Contract 202605 Sealcoat of Various City Streets and Parking Lots
CC11. Update on Pavement Conditions on Valley Center Avenue from Gladstone Street to Juanita Avenue.

END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

OTHER BUSINESS
OB1. Progress Report on the Project to Restore a Historic Santa Fe Cantilever Railroad Signal and Relocate it to the San Dimas Railroad Museum in Rhoads Park; Direction on Continuing to PursuetheProjectorModificationstotheProject

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CC11. Update on Pavement Conditions on Valley Center Avenue from Gladstone Street to Juanita Avenue.

END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

City staff recommends that the City Council:

Receive the report and provide direction to staff.

OB2. Approve Administrative Policies for City Council Meetings Regarding Virtual Public Participation, Teleconferencing and Remote Councilmember Participation, and Disruption of Telephonic or Internet Service, To Implement the Requirements of Senate Bill 707 RECOMMENDATION:

Staff recommends that the City Council:

Approve the Administrative Policies for City Council meetings regarding virtual public participation, teleconferencing and remote councilmember participation, and disruption of telephonic or internet service, to implement the requirements of Senate Bill 707
PUBLIC HEARING ITEMS
PH1. Adopt Resolution 202632 Confirming the Diagram and Assessment for Fiscal Year 202627 for Open Space Maintenance District No. 1 (Tract No. 32818, Boulevard).

RECOMMENDATION:

City staff recommends that the City Council:

1. Conduct a public hearing on the proposed assessment rate for Open Space Maintenance District No. 1 (Tract 32818, Boulevard) for Fiscal Year 202627; and

2. Adopt Resolution 202632, Option 1 – confirming the diagram and assessment with increase for Fiscal Year 202627 for Open Space Maintenance District No. 1 (Tract 32818, Boulevard).

PH2. Adopt Resolution 202634, Confirming the Diagram and Assessment for Fiscal Year 202627 for Open Space Maintenance District No. 1, Annexation No. 3 (Tract 32841, Northwoods) RECOMMENDATION:

City staff recommends that the City Council:

Conduct a public hearing on the proposed assessment rate for Open Space Maintenance District No. 1, Annexation No. 3 (Tract No. 32841, Northwoods) for Fiscal Year 20262027
Adopt Resolution 202634, confirming the diagram and assessment for fiscal year 2026 27 for Open Space Maintenance District No. 1, Annexation No. 3 (Tract 32841, Northwoods).

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PH2. Adopt Resolution 202634, Confirming the Diagram and Assessment for Fiscal Year 202627 for Open Space Maintenance District No. 1, Annexation No. 3 (Tract 32841, Northwoods) RECOMMENDATION:

City staff recommends that the City Council:

ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk's Office at (909) 3946216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.10235.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Department and San Dimas Library. In addition, most documents are posted on the City's website at www.sandimasca.gov.

Posting Statement: I declare under penalty of perjury that on May 22, 2026, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City's website www.sandimasca.gov/agendasminutes/as required by law.

May 22, 2026
Debra Black
Debra Black, City Clerk

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National Mosquito Control
Awareness Week
W
HEREAS, the American Mosquito Control Association has been dedicated to preserving public health and well-being through safe, environmentally sound mosquito control programs since 1935; and W
HEREAS, mosquitoes are not only a nuisance but also capable of transmitting serious diseases including West Nile virus, dengue fever, Zika virus, chikungunya, and others; and
W
HEREAS, in 2025, Los Angeles County communities reported eight locally acquired dengue cases and over 225 detections of West Nile Virus activity, highlighting the importance of proactive mosquito control and community awareness; and
W
HEREAS, the presence of mosquitoes negatively affects quality of life by limiting outdoor activities, decreasing enjoyment of parks and recreational areas, hindering outdoor work, and reducing property values; and
W
HEREAS, the San Gabriel Valley Mosquito & Vector Control District works in partnership with local communities, including the City of San Dimas, to educate residents, eliminate mosquito breeding sources, and prevent mosquito-borne diseases; and
W
HEREAS, the proactive efforts of local vector control programs are vital to protecting public health, especially as climate conditions, urbanization, and international travel contribute to the spread of mosquito-borne illnesses.

N
OW THEREFORE, I, Mayor Emmett G. Badar, Mayor Pro Tem Eric Weber, Councilmembers Rachel Bratakos, Eric Nakano and Ryan A.

Vienna do hereby proclaim the week of June 21 through June 27, 2026 as NATIONAL MOSQUITO CONTROL AWARENESS WEEK.

I
N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 26th day of May 2026.

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Fire Station 64
Fire Service Day
The San Dimas City Council
congratulates Los Angeles County
Fire Department Station 64 on the
success of their open house at the
Annual Fire Service Day, observed
on May 2, 2026.

IN WITNESS THEREOF, I, Mayor
Emmett Badar, hereunto set my
hand and caused the seal of the City
of San Dimas to be affixed this 26th,
day of May 2026.

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CITY OF SAN DIMAS
City Council
May 26, 2026
Homeless Services Update
Community Development Department
Housing Division

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CITY OF SAN DIMAS
Background
The City of San Dimas Community Development Department is committed to overseeing the goals and actions in the efforts to prevent and combat homelessness and to preserve the quality of life for all of San Dimas residents.

Plan to Prevent and Combat Homelessness – Measure H Funding In 2017 city staff filed an application to the County of Los Angeles to develop a City plan to prevent and combat homelessness. Through the combined efforts of City Staff, LA Sheriff Dept., Los Angeles Homeless Initiative, San Gabriel Valley Council of Governments, and Homeless Services Providers, the City of San Dimas created the goals and actions as outlined in the Plan to Prevent and Combat Homelessness (“Homeless Plan”). The plan was approved by Council June 12, 2018 » Goal 1: Better Understanding the Needs of San Dimas’ Homeless Population » Goal 2: Ensure all people experiencing Homelessness in San Dimas Are Entered Into the Regional Coordinated Entry System (CES)
» Goal 3: Expand and Improve Immediate Housing Solutions » Goal 4: Expand Opportunities for Employment and Workforce Development » Goal 5: Explore Options for Preservation of Existing Affordable Housing The period of time the plan covered was from July 1, 2018 – June 30, 2021

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CITY OF SAN DIMAS
Background
In September 2021, the San Gabriel Valley Consortium on Homelessness along with multiple stakeholders prepared an Addendum to the Homeless Plan with the intent to provide actionable steps and supportive services that could help the City in further implementation of its Homelessness Response Plan. Strengths, weaknesses, opportunities, and threats were identified along with an assessment of goals set forth in the plan.

Goal #1 – Better understanding the needs of San Dimas’ homeless population “The City has done some initial work on this goal and can continue to advance its efforts in providing education and building community support to further advance these goals.” Goal #2 – Ensure all people experience homelessness in San Dimas are entered into regional Coordinated Entry System
“Overall, it seems that collaboration with the CES lead (USHS) and partners are effectively achieving the outcome of this goal.”

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CITY OF SAN DIMAS
Background
Goal #3 – Expand and improve immediate housing solutions “The City, through USHS, has successfully used hotel vouchers and CES referrals to provide short term housing options, the City would benefit from more consistent bridge housing options for individuals, families, and vehicular homeless”
Goal #4 – Expand opportunities for employment and workforce employment “Staff training has been effective, and staff understands the benefits referral process. COVID and the lack of housing stability has made it difficult to connect clients to employment opportunities. The City should continue to work with key stakeholders to increase housing stability options and connect clients with opportunities to increase their income.”
Goal #5 – Explore options for preservation of existing affordable housing “As the City seeks to preserve their affordable housing stock, the need for affordable housing development that is in line with their housing element is imperative to prevent homelessness for their working poor, who are at risk of homelessness.”

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CITY OF SAN DIMAS
Background
The City continues to implement programs and have acted towards further achieving the 5 goals set forth. • 2022 hired a Housing Manager to spearhead a Housing Division • 2023 Community Survey – Addressing Homelessness identified as one of the top priorities • In March 2023 City Council approved a 5 year contract with the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) for outreach and case management services. – April 2023, L.A. CADA began street outreach in San Dimas – 2 team members –Monday, Wednesday, Fridays 8:00 a.m. – 5:00 p.m. – March 2025 increased services to 5 day a week Monday – Friday 8 hrs. a day • (funded with Measure A, PLHA, and Housing Authority funds) • Housing Services Coordinator position approved by Council for FY 23/24 – Sandra Chacón, MA started with the City of San Dimas – October 2, 2023 • CES and Homeless Management Information System (HMIS) access - December 2023 Page 11 – 378

CITY OF SAN DIMAS
Background
• Measure H Funds with the San Gabriel Valley Council of Governments (COG) – Housing Solutions Fund – Program created by the COG to offer financial assistance to or on behalf of individuals and families experiencing or at-risk of becoming homeless for the purpose of securing and/or retaining housing. City who met the qualifications to apply: at least 2 years experience providing homeless assistance, 1 trained staff designated to administrator the program were given the opportunity to apply. City applied 10/24/23. – January 2024 signed an MOA with COG for Housing Solutions Fund – Allocations of $10,000 FY 23/24; fully expended by July 2024 requested an additional $10,000; and an additional $12,000 for FY 24/25, Total $32,000
– Assistance provided - 23/24: 4 households, 24/25: 7 households with rental assistance and home needs, 1 permanent housing (SunnySide Senior Apts).
• Participated in the COG outreach with LA CADA
– FY 23/24 Tuesdays and Thursdays
– FY 24/25 Regional services with La Verne and Diamond Bar – FY 25/26 No longer participating in the regional services • Measure A Local Solutions Funds
– FY 25/26 San Dimas allocation $115,790
– 50% to L.A. CADA outreach team
– 50% to City program – Rapid Rehousing provides financial assistance to homeless individuals with rental assistance Page 12 – 378

CITY OF SAN DIMAS
Background
• Permanent Local Housing Allocation (PLHA) – Los Angeles County Development Authority (LACDA) – Housing for Homeless Activity
– Rental Assistance and Rapid Rehousing for Homeless or At-Risk of Homelessness (20-30% or below AMI) – Rental Assistance - FY 24/25 - $200,000 FY 25/26 - $170,034 ($137,995 spent to date) – Assisted 31 seniors with 16 months of rental assistance (currently 3 on program) – Rapid Rehousing – FY 24/25 - $15,696 FY 25/26 - $8,000 – Assisted 4 individuals obtain permanent housing ($11,097 budget balance) – Supportive Case Management
– FY 25/26 $89,231 for L. A. CADA. Increase to contract from 3-5 days. (33% of contract) – FY 26/27 $77,995 proposed for L. A. CADA contract

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CITY OF SAN DIMAS
Background
• Continue Preservation of Existing Affordable Housing – Goal 5 Homeless Prevention
– Charter Oak Mobile Home Estates – Rental Assistance Program and Façade Program – Monte Vista Place Senior Apartments – 12 affordable units – Citywide Rehab Program
• CDBG 24/25 – assisted 7 low-income homeowners (5 SFR, 2 MH), 25/26 assisting 5 low-income homeowner (4 SFR, 1 MH)
• Housing Authority – assisted 6 low-income homeowners (2 SFR, 4 MH), 25/26 assisting 4 low-income homeowners (1 SFR, 3 MH)
• MORE Grant – assisted 14 low-income mobile homeowners (including 1 replacement) , 25/26 assisting 4 low-income mobile homeowners (2 replacements)
– Continuous monitoring compliance of Avalon Affordability Covenants – 26 rental units for low to moderate income households
– Mobile Home Accord – renewal July 1, 2026 (covers 906 mobile home units)

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CITY OF SAN DIMAS
Background
Continue Participating in the Los Angeles Homeless Services Authority (LAHSA) Homeless Count – Point in Time (PIT) Count
– 2022 - 20
– 2023 – 9 Roughly Estimated San Dimas Total - LAHSA using regional approach (Los Angeles County – 75,518: 9% rise from 2022) – 2024 - 40 total unsheltered persons, 38 total dwellings – 2025 – 11 total unsheltered persons, 22 total dwellings

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CITY OF SAN DIMAS
City Ordinances
• Camping and Storage of Personal Property on Private and Public Property – Approved January 2024
– Established provisions to regulate unlawful camping and unlawful storage of personal property on private and public property.
– Provides enforcement tool by prohibiting camping, living in motor vehicles, obstructing public property or doorways, and storage of personal property on public property.
• Regulating the use of Transit Facilities
– Approved January 2024
– Created regulations to ensure transit facilities are readily accessible to the public and available for their intended use. – Provides enforcement tool by prohibiting obstruction, storage of personal property and camping on or at transit facilities.

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CITY OF SAN DIMAS
Housing Services
• The City of San Dimas is dedicated to addressing homelessness through collaboration with federal, state, and local government agencies, as well as homeless service providers and community members to support individuals and families who are experiencing or at risk of homelessness. • City of San Dimas Housing Services Coordinator
– Responsible for planning and implementation of homeless-related programs and services by participating in community outreach activities, including working directly and in person with members of the unhoused community
• City of San Dimas L.A. CADA Outreach Team
– Outreach and case management services provide targeted interventions that connect individuals to the most appropriate programs, including referrals and linkages to local shelters, interim housing, permanent supportive housing, enriched residential care facilities, room rentals, affordable housing, and employment opportunities
• LA County’s Homeless Response System
– Coordinated Entry System (CES) is the network that connects people experiencing homelessness to housing and services – Homeless Management Information System (HMIS) is a secure online database for tracking homeless service programs, participants and outcomes

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CITY OF SAN DIMAS
Housing Services
• Referrals
– Outreach Team
– LASD
– City employees
– Residents, community members, local businesses
• My San Dimas
– GoGov
• Referrals
– Outreach Team
– LASD
– City employees
– Residents, community members, local businesses
• My San Dimas
– GoGov

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CITY OF SAN DIMAS
Housing Services
• Building successful partnerships is vital to achieving shared goals and long-term success. By working collaboratively across organizations and stakeholders, we can better align resources, share expertise, and create more effective, sustainable solutions.
• Veterans Affairs (VA)
– Connecting veterans experiencing homelessness to housing, healthcare, and supportive services • Social Security Administration (SSA)
– Connecting individuals experiencing homelessness to benefits including disability insurance, supplemental income or retirement benefits
• LA County Partners:
– Los Angeles Sheriff’s Department - LASD (safety), Homeless Services and Housing – HSH (homelessness), Department of Mental Health - DMH (mental health), Department of Health Services - DHS (health), Department of Public Health - DPH (substance use), Department of Public Social Services - DPSS (establish benefits), Department of Children and Family Services - DCFS (child welfare), Aging and Disability - AD (abuse & self neglect), Department of Economic Opportunity - DEO (workforce development) • Housing Services Providers:
– Los Angeles Homeless Services Authority - LAHSA, Union Station Homeless Services – USHS, Volunteers of America of Greater Los Angeles – VOALA, Catholic Charities, Door of Hope, Support Solutions SGV, East San Gabriel Valley Coalition for the Homeless - ESGVCH, Self Help and Recovery Exchange - SHARE! Page 19 – 378

CITY OF SAN DIMAS
Housing Services
• Homeless Housing Services – L.A. CADA
*2026 - Permanent Supportive Housing: 2 - Family Reunification 1 – Skilled Nursing Facility
2 – LACDA PBV
Homeless Housing Services - LA CADA March to March 2025-2026 2026 – April 21, 2026 Street Outreach - LA CADA 314 81
Services to Homeless Shelters 12 5
Services to Transitional Housing 7 2
Services to Substance Use Treatment Facility 1 3
Services to Health Services (mental health, health services, EMS, ER, etc.) 18 2 Services to Benefits (social services, DMV, SSA, VA, etc.) 32 5 Housing Navigation (referrals/search for housing) 148 61

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CITY OF SAN DIMAS
Housing Services
• Permanent Local Housing Allocation (PLHA) - LACDA
Case Management services and Rapid Rehousing funds
– A 62-year-old woman who experienced homelessness since 2024 with significant health challenges and limited mobility, has been placed in permanent supportive housing with coordinated medical care and supportive social services
• Provided financial assistance to cover deposit and first three month’s rent – A 52-year-old man who experienced homelessness since 2021 because he was unable to afford a unit on his own was placed in interim housing while awaiting placement for shared housing • Provided case management services with financial assistance pending – A 67-year-old woman who experienced homelessness since 2019 with health, mental health and substance use disorder, has been placed in permanent supportive housing with support services • Provided case management services
– A 69-year-old man who experienced unstable housing since 2017 due to medical and mental health challenges was connected to the VA services and placed in a skilled nursing facility • Provided case management services

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CITY OF SAN DIMAS
Housing Services
• Local Solutions Fund (LSF) – Measure A
– Compliance with Measure A Goals
• Reduce homelessness
• Increase permanent housing placements

1. Case Management and Outreach Services (Project 2C)

2. Flexible Rental Subsidies (Project 1G)
– A 57-year-old woman who experienced homelessness since 2018 following job loss, chronic health issues and trauma resulting from being a victim of a crime was successfully placed in permanent supportive housing • Provided financial assistance to cover deposit and three month’s rent – A 61-year-old man who experienced homelessness since 2023 after losing his income due to fraud and subsequently losing his mobile home was successfully placed in interim housing • Case Management
– A 52-year-old man who experienced homelessness since 2023 following the death of his mother, which led to depression and the loss of housing he could not afford independently was placed in permanent supportive housing • Case Management
– A 48-year-old man who experienced homelessness since 2022 due to untreated severe mental health illness was successfully reunited with his family in another state through coordinated outreach and support services • Case Management Page 22 – 378

CITY OF SAN DIMAS
L.A. CADA

COMMUNITY OUTREACH SERVICES IN SAN DIMAS
Los Angeles
Centers for Alcohol
and Drug Abuse

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Los Angeles Centers for
Alcohol and Drug Abuse
L.A. CADA is licensed and certified by the state of California and L.A. County Department of Public Health as a substance use and behavioral treatment provider and partners with the City of San Dimas to provide homeless outreach services.

The San Dimas Homeless Outreach team operates Monday-Thursday 8am-5pm & Friday’s 7:30am-4:30pm. The team consists of two outreach workers that work closely with the city, police department, and partnering organizations such as DMH, DHS, & LAHSA.

L.A. CADA conducts consistent street based outreach and encampment outreach to locate and engage unsheltered individuals. The team focuses on building trust using trauma informed, harm reduction, and motivational interviewing approaches and will repeat engagement with individuals who are initially hesitant to accept services. Page 24 – 378 Impact of services go far beyond the individuals themselves. By providing shelter, food, healthcare, counseling, and support services, these programs help improve the well-being, dignity, and stability of homeless individuals.

Substance Abuse
Treatment
→ Residential
Treatment
→ Detox
→ Case Management
→ Outpatient
treatment
Mental
Health
→ Linkage to Service
Providers
→ One-on-one therapy
→ Group therapy
→ Recovery Planning
Housing
Assistance
→ Interim Housing
Linkage
→ Permanent Housing
Linkage
→ Recovery Bridge
Housing Linkage

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Services provided have a positive impact on the wider community by reducing the strain on public resources, promoting safety, and fostering a compassionate and inclusive society that values the welfare of all its members.

Legal
Assistance
→ Transportation
→ Advocacy
→ Follow-up
Medical
Services
→ Psychiatric
Evaluation
→ Medication
Management
→ Medical Integration
Child & Family
Services
→ Family Sessions
→ Parenting Styles
→ Life Skills
→ Professional
Development

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L.A. CADA demonstrates measurable capacity and consistent outcomes serving people experiencing homelessness in the City of San Dimas. - April 1, 2025 to April 30, 2026 -
23,500
Total
Engagements
Interim
Housing
Placements
Linkage to
Mental
Health
Substance Use
Disorder(SUD)
Treatment
Placements
Unique 1,374 Encounters
25 2
246
4

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Thank you
Micheal Rubio| [email protected] | lacada.com

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CITY OF SAN DIMAS
LASD – Community Action Team

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CITY OF SAN DIMAS
LASD – CAT TEAM
• Homeless/Transient Interactions Process, Procedures, Policies • Response to call for service generated by citizens/businesses/city staff. • Observation call generated by individual station unit during patrols. • Contacting homeless/transient individuals.
• Advising homeless/transient individuals why we are contacting them based on the call for service and/or observation of the patrol unit. • Determining if homeless/transient individuals are in violation of California Penal Codes, Health and Safety Codes, Business and Profession Codes, Public Utilities Codes, Streets and Highways Codes, Vehicle Codes, San Dimas Municipal Codes, Los Angeles County Codes.

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CITY OF SAN DIMAS
LASD – CAT TEAM
• Identifying and confirming homeless/transient individuals’ identity. • Warning and advising the individuals of any code violations. • Citing the individuals for any code violations.
• Hard booking or cite and releasing the individuals based on the code violations.
• Contact L.A. CADA so they may respond, contact the individual, and offer homeless outreach services.
• Contact San Dimas City Housing Services for possible housing placement. (Homeless individual’s information may also be provided to San Dimas Housing Services by LA CADA).
• Meet with L.A. CADA and San Dimas City Housing services to identify individuals who are actively seeking homeless outreach services • All contacts with identified homeless individuals are in accordance with Los Angeles County Sheriff’s Department Manual of Policy and Procedures.

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CITY OF SAN DIMAS
LASD – CAT TEAM
• Deputy Responsibilities per Department Policy
• Consider mental illness or distress during contacts.
• Maintain officer safety and treat individuals with compassion. • Use referrals and outreach services instead of arrests. • Contact homeless outreach experts and service providers for temporary housing, medical assistance, mental health services, and other applicable resources. • Respect individuals’ rights to refuse services.
• Do not remove homeless individuals from lawful locations without legal jurisdiction.
• Request H.O.S.T (Homeless Outreach Services Team) for large encampments or situations beyond station resources.

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CITY OF SAN DIMAS
LASD – CAT TEAM
• Educating Citizens and Businesses
• Contact citizens and businesses who have questions
about how San Dimas Sheriff’s Station deals with
homeless/transient individuals.
• Host “Neighborhood Watch” meetings to provide
information.
• Host meetings with residents living in H.O.A’s.
• Attend San Dimas Chamber of Commerce Business
Watch meetings and provide information to businesses.
• Post social media information on San Dimas Station
page to provide additional information and awareness.

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San Dimas Station
City of San Dimas
Transient-Related Statistics
2024 - 2026

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925T Calls for Service
(Person acting suspiciously – possible transient)
January 1, 2024 – May 12, 2026
2024 2025 2026
Year Radio Code 1 Radio Code 2 Radio Code 3 Total
2024 1132 302 12 1446
2025 1004 336 15 1355
2026 447 140 8 595
Grand Total 2583 778 35 3396
Source: RAPS Police Resources Optimization System Report as of 05/13/2026 Page 37 – 378 Transient-Related Arrests
(Count by Incidents)
January 1, 2024 – April 30, 2026
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
2024 6 6 1 3 2 4 1 5 0 1 0 4 33
2025 1 1 1 1 10 1 7 1 1 0 2 8 34
2026 5 11 12 9 - - - - - - - - 37
Grand Total 104
Source: LARCIS Master Query Data as of 05/19/2026 Page 38 – 378 Transient-Related Arrests
(Count by Incidents)
January 1, 2024 – April 30, 2026
2024 2025 2026

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Transient-Related Arrests
(Count by Incidents)
January 1, 2024 – April 30, 2026
CRIME CATEGORY 2024 2025 2026 TOTAL

PART I CRIME
AGGRAVATED ASSAULT 1 0 0 1
ARSON 0 1 0 1
BURGLARY 1 2 3 6
LARCENY THEFT 1 3 5 9
PART I CRIME SUBTOTAL 3 6 8 17

PART II CRIME
DRUNK ALCOHOL/DRUGS 2 0 1 3
FELONIES MISC. 1 0 1 2
LIQUOR/TABACCO LAWS 0 1 1 2
MISDEMEANORS MISC. 15 11 11 37
NARCOTICS 9 11 9 29
NON-AGGRAVATED ASSAULT 1 1 0 2
OFFENSES AGAINST FAMILY 1 0 2 3

RECEIVING STOLEN
PROPERTIES 0 1 0 1

SEX OFFENSES -
MISDEMEANORS 1 0 0 1
VAGRANCY 0 1 1 2
WEAPON LAWS 0 1 3 4
PART II CRIME SUBTOTAL 30 27 29 86

NON-CRIMINAL
MISC. NON-CRIMINAL 0 1 0 1
NON-CRIMINAL SUBTOTAL 0 1 0 1
GRAND TOTAL 33 34 37 104

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RESOLUTION 2026-28

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING CERTAIN DEMANDS FOR MAY 29, 2026 WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administrative Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Warrant Register of May 29, 2026, in the amount of $335,438.97.

PASSED, APPROVED AND ADOPTED this 26th day of May 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-28 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 26th, day of May 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Debra Black, City Clerk

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CITY COUNCIL MEETING

ACTION MINUTES
MAY 12, 2026, 6:00 PM

STUDY SESSION MEETING
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Weber, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Ryan A. Vienna – 6:30 PM Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black, Landscape Manager Steven Farmer, Municipal Arborist James Robertson
Call to Order: 6:03 PM

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Receive Report and Discuss the
Management of the Community Forest
The Council discussed the management and
expansion of San Dimas' urban forest. It was
noted by a member of the public that the
city's tree planting history, includes 2,200
trees planted from 2006 to 2014 at a rate of
200-225 per year. The current plan aims to
plant 60 trees annually, with 30 being new.

The city maintains 8,685 trees worth $40.48
million. Challenges include resident
objections to tree planting in front yard
easements and infrastructure issues.

Proposed solutions include increasing the
budget to $20,000-$30,000, using Metro
funds, and creating an endowment for tree
maintenance. The council agreed to continue
the discussion at a future study session.

Council requested additional analysis and
materials for the follow-up discussion:
• Provide additional analysis and
materials for that follow-up discussion,
including:
• Maps and data on identified
planting opportunities (the 43
street segments / 32 street

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Approve Minutes of the May 12, 2026 City Council Meeting Page 2 For the Meeting of May 26, 2026
“beams”) and where vacancies exist.
• Feasibility analysis for
additional planting (utilities,
easements, ADA, irrigation,
resident acceptance).
• Exploration of areas with low
tree canopy and potential
“heat island” conditions,
especially along streets like
Cypress and in neighborhoods
with fewer trees.
• Budget and funding context:
• Historic council budget
additions over the last
decade for urban forest
expansion versus
realized total costs.
• Clarification of parcel
tax vs. general fund
subsidy and what’s
driving the deficit
(contracts, water,
electricity).
• Estimated watering
costs for community
trees (coordination with
Golden State Water).
• How Metro (Gold Line)
funds for
tree/landscape
mitigation could be
used to support
planting, rather than
drawing from the
General Fund.
• Estimates of lifetime costs and
benefits per tree (planting,
pruning, hardscape repair vs.
environmental/health benefits).

Council also gave clear policy-leaning
direction (for staff to plan within), even though
it was not adopted as a formal policy yet:
• Do not resume planting trees in
front-yard easements without resident
consent; the Council expressed broad
opposition to “forcing” trees on
unwilling property owners.

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Approve Minutes of the May 12, 2026 City Council Meeting Page 3 For the Meeting of May 26, 2026
• Be open to expanding the urban
forest, but in a fiscally responsible
way, prioritizing:
• Locations where lifetime costs
are lower (e.g., minimal
hardscape impact).
• Areas with significant canopy
gaps and higher heat impacts.
• Explore creative options such as:
• An endowment model to fund
lifecycle maintenance of trees.
• An “adopt a tree” / “plant a
tree” program where residents
can voluntarily fund or co-fund
trees in front of their homes.

The meeting was adjourned at 7:00 PM.

I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.

The minutes represent actions taken during the meeting of the City Council. Complete Council Member discussion on Regular Session meeting items can be viewed in archived video recordings on the City’s YouTube Channel at https://www.youtube.com/@cityofsandimas6330.

Public submittals on items are retained in the administrative record and can be viewed in the City’s archived Records Center at sandimasca.gov/city_documents. ___________________________
Debra Black, MMC
City Clerk

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CITY COUNCIL MEETING

ACTION MINUTES
MAY 12, 2026, 7:00 PM

REGULAR MEETING
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Weber, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Ryan A. Vienna Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black, Facilities Manager Daniel Ford, Senior Planner Anne Moore Call to Order: 7:11 PM

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Recognize Ehlers-Danlos Syndrome &
HSD Awareness Month

2. Adopt Resolution 2026-26, A Resolution
of the City Council of the City of San
Dimas, Approving Certain Demands for
the Pre-Paid Warrant Register of April 30,
2026, in the amount of $579,761.89 and
Warrant Register of May 15, 2026, in the
amount of $514,944.39.

3. Approve Minutes of the April 28, 2026,
City Council Study Session and April 28,
2026, City Council Meeting

4. Reject Bids Submitted for the
Replacement of the City Hall HVAC Boiler
System

5. Approve a Vendor Services Agreement
with the San Dimas Chamber of
Commerce to Provide Economic and
Business Support Activities in an Amount
not to Exceed $20,000
MOTION: Motion/seconded by Mayor Pro
Tem Weber/Councilmember Bratakos to
approve consent calendar. Motion carried 5-

0. Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

PUBLIC HEARING ITEMS COMMENTS/RECOMMENDATIONS

1. Approve Resolution 2026-27, Tentative
Parcel Map 25-02 (TPM 84866),
Development Plan Review 25-18 & Tree
Permit 25-14; Subdivision of one (1)
existing 17,274 Square-foot Lot into Two
(2) Lots for the Development of a New
1,946 Square-foot Two-story Single-family
Recess 8:13 PM
Reconvened 8:26 PM
The applicant spoke in support of the project.

Speaker #1 Daniel Ortiz, spoke in opposition
of the project.

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Approve Minutes of the May 12, 2026 City Council Study Session Meeting and Approve Minutes of the May 12, 2026 City Council Meeting Page 2
For the Meeting of May 26, 2026
Residence with an Attached 490 Squarefoot Two-car Garage and a 1,000 Squarefoot Detached ADU on Each Lot (1356 W.

Cienega Avenue (APNs: 8385-002-037 &
8385-002-038) The Project is Exempt from
the California Environmental Quality Act
guidelines under Section 15332
Speaker #2 spoke in opposition of the project.

Speaker #3 Antoninette Raines spoke in
opposition of the project.

Speaker #4 expressed concern with the
sycamore trees.

Speaker #5 John Smith spoke in opposition
of the project.

MOTION: Motion/seconded by Mayor Pro
Tem Weber/Councilmember Nakano to
approve Resolution 2026-27. Motion carried
5-0.

Yes: Badar, Bratakos, Nakano, Weber,
Vienna
No: None

Absent: None
Abstain: None
MOTION: Motion/seconded by Mayor Pro
Tem Weber/Councilmember Nakano to waive
underground utility and approve Tentative
Parcel Map 25-02, Development Plan Review
25-18 and Tree Permit 25-14. Motion carried
4-1.

Yes: Badar, Bratakos, Nakano, Weber
No: Vienna

Absent: None
Abstain: None

CITY REPORTS COMMENTS/RECOMMENDATIONS
a. City Manager City Manager McKinney made the following announcements:
• An informational flyer on E-Bikes and
laws has been shared on social media
and with BUSD.
• The Vote Center at the Stanley
Plummer Community Building will be
open beginning May 23, 2026,
through June 2, 2026, including on
Memorial Day.
b. City Attorney None.

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Approve Minutes of the May 12, 2026 City Council Study Session Meeting and Approve Minutes of the May 12, 2026 City Council Meeting Page 3
For the Meeting of May 26, 2026
c. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
Mayor Pro Tem Weber, Councilmember
Vienna, and Councilmember Nakano
attended the JPIA conference.

Councilmember Bratakos and
Councilmember Nakano attended the SCAG
Regional Conference.

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
Request by Councilmember Bratakos
supported by Mayor Badar for a discussion
and report on planned improvements or
repairs on Valley Center between Gladstone
and Arrow Highway.

The meeting was adjourned at 9:49 PM.

I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad Mckinney, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Receive and File the April 2026 Investment Report ____________________________________________________________________________

SUMMARY
Monthly Reporting for the City of San Dimas investment of idle funds and cash condition.

RECOMMENDATION
Staff recommends that the City Council:
• Receive and file the Investment and Cash Condition report for the month of April 2026.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

DISCUSSION/ANALYSIS
It is the policy of the City of San Dimas to invest public funds in a manner that will provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds.

The priority objectives of the City’s investment activities are as follows: Safety, liquidity and returns.

The City’s investment portfolio as of April 30, 2026 maintained liquid cash in the amount of $14,920,210.98 held between BMO Harris, the City and LAIF and the CALTRUST Liquidity Fund which amounts to just under 19% of the portfolio to provide the cash flow necessary for City payroll and operating expenditures as well as large capital project expenses and unforeseen

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Receive and File the April 2026 Investment ReportPage 2 For the Meeting of May 26, 2026
1 1
7 8
emergencies that may occur throughout the year. The following chart displays the total investments and weighted average yield per investment category:

The City’s Banking Services Provider BMO Harris provides a fully collateralized checking account whose funds are used to make cash payments for City payroll and operational expenses. The City performs daily bank reconciliations to ensure adequate cash is held in the checking account for upcoming expenditures. Cash held in the account earns income credits that accumulate at a rate of .75% which offsets banking service charges that are charged each quarter to the city. As of June 10, 2024, the city opened a collateralized money market account BMO Harris.

In accordance with the LA County Safe Water Program Guidelines, a separate money market account was opened in March 2026 to ensure that funds from this program are maintained in a segregated, interest-bearing account.

Petty Cash is held at City facilities for cashiering purposes and to reimburse small dollar expenditures between $0.01 and $50.00.

The Local Agency Investment Fund (LAIF) is considered a Local Agency Investment Pool and acts much like a money market account. Funds can be deposited and withdrawn without penalty.

The pool invests funds in short-term securities and can produce returns at rates like money markets but is considered more secure.

CALTRUST is a public agency that provides investment funds that are liquid, short term, and medium term. The assets held by CALTRUST are managed by State Street Global Advisors.

Since the City first invested with CALTRUST in August of 2010, buying into the Medium-Term Fund. The City has made various contributions throughout the years as well as reinvested any accumulated interest earnings throughout the life of the fund.

WEIGHTED AVG.

YIELD TOTAL INVESTMENT

0.75% $446,958.49

3.16% $2,063,622.87

3.00% $1,868,197.49

0.00% $2,640.00

3.76% $1,177,874.79

3.81% $9,360,917.34

3.88% $15,085,655.35

3.70% $30,005,866.33
WEIGHTED AVG.

YIELD TOTAL INVESTMENT

4.47% $11,700,155.69

2.61% $1,989,492.50

3.17% $1,482,000.00

4.11% $577,068.00

4.06% $1,300,228.46

3.96% $15,199,194.13

3.35% $1,395,171.20

3.56% $16,371,000.00

3.81% $50,014,309.98

3.70% $80,020,176.31

COLLATERALIZED, POOLED AND PUBLIC AGENCY INVESTMENTS

INVESTMENTS PURCHASED THROUGH BROKERS

TOTAL OF ALL COLLATERALIZED,POOLED AND PUBLIC AGENCY ACCOUNTS

CALTRUST INVESTMENT LIQUIDITY FUNDS

BMO HARRIS - MONEY MARKET ACCOUNT

TVI GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS

STIFEL NEGOTIABLE CD'S OF DEPOSIT

TOTAL BROKER ACCOUNTS

TOTAL OF ALL INVESTMENTS

BMO HARRIS - GENERAL ACCOUNT

SAN DIMAS PETTY CASH - IMPREST FUNDS

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER

CALTRUST INVESTMENT PROGRAM-MEDIUM TERM-SHARES

GREAT PACIFIC SECURITIES CORPORATE & MUNICIPAL BONDS

TVI CORPORATE BONDS

TVI NEGOTIABLE CERTIFICATES OF DEPOSIT

STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS

STIFEL CORPORATE & MUNICIPAL BONDS

TVI MUNICIPAL BONDS

BMO HARRIS - MONEY MARKET ACCOUNT-MEASURE W

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Receive and File the April 2026 Investment ReportPage 3 For the Meeting of May 26, 2026
1 1
7 8
In total the weighted average cost of investing in CALTRUST is $9.99. Currently due to increasing interest rates driving market rates down for assets already held, the share price of the fund as of April 30, 2026, was $9.85. Until interest rates decline to the point that share price would increase to $9.99 or above, the City would be recognizing a loss on sale. However, the City could pull out funds at any time if liquidity needs arose.

Beginning in the month of December 2023, the City opened a liquid fund with CALTRUST which is not subject to market rate adjustments due to the type of investment utilized. The fund yielded

3.76% for the month of April. The City utilizes this account to invest funds received for storm water designs for Lone Hill and Marchant Park, until all funds are utilized to complete the design projects.

The City Treasurer also utilizes Brokers to purchase investment securities such as Government Sponsored Enterprises (Agency Bonds), Corporate Bonds, Municipal Bonds, U.S. Treasuries and Negotiable CDs. As investments get purchased a broker money marker will be used for the transition time between investments maturing and becoming available cash for reinvestments.

The investment policy and California Government Code Section 53600.3 allows the City to invest 30% of its portfolio in Certificates of Deposit and 30% of its portfolio in Corporate Bonds through Brokers. U.S. Treasuries and Government Sponsored Enterprises (Agency Bonds) have no investment limits. However, it is considered a best practice not to invest more than 5% in a single Government Sponsored Enterprise investment.

The following is a breakdown of the total invested in each type of investment along with its percentage of the portfolio:

Additionally, per the Investment Policy, the City has an established maturity matrix with the investment ranges as follows:

Maturity Range Guideline Portfolio Percentage
The city’s current investment maturity range is as follows:

Amount % of Portfolio
$4,381,418.85 5%
$9,360,917.34 12%
$16,263,530.14 20%
$16,499,422.59 21%
$15,661,887.39 20%
$17,853,000.00 22%
$80,020,176.31 100%

CALTRUST

GSE AGENCY BONDS

CORPORATE & MUNICIPAL BONDS

NEGOTIABLE CERTIFICATES OF DEPOSIT

TOTAL OF ALL INVESTMENTS

LOCAL AGENCY INVESTMENT FUND (LAIF)

INVESTMENTS BY TYPE

CHECKING & MONEY MARKET ACCOUNTS/CASH ON HAND/

CASH HELD FOR INVESTMENT
Type
1 Day to 1 Year 30% - 100%
1 Year to 3 Years 5% - 60%
3 Years to 5 Years 0% - 40%

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Receive and File the April 2026 Investment ReportPage 4 For the Meeting of May 26, 2026
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7 8
The weighted average maturity for all City investments is 1.73 years, Longer term investments are now generating a higher yield than the short term investment options, which the City anticipated, and has been working to invest in longer term assets while staying within our allowable percentages of the portfolio for CD and Corporate Bond investments.

Specific details pertaining to the City’s investment names, CUSIP #’s, coupon and purchase yields, maturity dates, par and book values are included in the Investment and Cash Condition Report attachment.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Investment and Cash Condition Report

2. Investment Authorization Form
Amount % of Portfolio
37,917,776.06$ 47%
14,346,011.33$ 18%
27,756,388.92$ 34%
80,020,176.31$ 100%
3 Yrs. to 5 Yrs.

Total

INVESTMENTS BY MATURITY
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.

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CITY OF SAN DIMAS

MONTHLY CASH BALANCE INVESTMENT REPORT
APRIL 2026

ENDING BALANCE
$446,958.49
BMO HARRIS - MONEY MARKET ACCOUNT $2,063,622.87
BMO HARRIS - MEASURE W - MONEY MARKET $1,868,197.49
$2,640.00
$9,360,917.34
$1,177,874.79
$15,085,655.35
$0.00
CUSIP # COUPON
YIELD

PURCHASE

YIELD MATURITY PAR VALUE BOOK VALUE
CHEVRON - 3 YEAR BOND 166756ALO 1.02% 4.75% 8/12/2027 $250,000.00 $222,444.51 YUCAIPA VY CALIF WATER DISTRICT 98840BBD4 2.29% 4.72% 9/1/2027 $250,000.00 $232,227.50 ONTARIO CALIFORNIA PUB - 3 YEAR BOND 68304RCD0 1.81% 4.52% 10/1/2027 $255,000.00 $232,539.60 UNITED HEALTH GROUP - 4 YEAR BOND 91324PDK5 3.85% 4.73% 6/15/2028 $250,000.00 $241,935.46 CALIFORNIA ST UNIV REV SYSTEMWIDE- 4 YEAR BOND 13077DQG0 3.85% 4.70% 6/15/2028 $310,000.00 $270,924.50 SOLANO CALIF COMMUNITY COLLEGE - 4 YEAR BOND 83412PHB1 1.48% 4.50% 8/1/2028 $350,000.00 $308,661.50 ADVOCATE HEALTH & HOSPS CORP 007589AA2 3.83% 4.64% 8/15/2028 $305,000.00 $296,779.55 CALIFORNIA ST DEPT WATER - 4 YEAR BOND 13067WRF1 1.32% 4.70% 12/1/2028 $250,000.00 $215,147.50 CALIFORNIA ST DEPT WTR - 3 YEAR BOND 13067WRF1 1.32% 4.28% 12/1/2028 $330,000.00 $297,851.40 ATHENE GLOBAL FDG - 5 YEAR BOND 04685A3G4 2.71% 4.43% 1/7/2029 $350,000.00 $326,841.60 METLIFE GLOBAL - 5 YEAR BOND 59217GFR5 4.85% 4.90% 1/8/2029 $250,000.00 $249,451.14 TOYOTA MTR CORP 59217GFR5 3.65% 4.20% 1/9/2029 $300,000.00 $293,442.80 NORTHWESTERN MUT GLOBAL - 5 YEAR BOND 66815L2Q1 4.71% 5.16% 1/10/2029 $250,000.00 $245,327.02 RGA GLOBAL - 5 YEAR BOND 76209PAB9 2.70% 4.50% 1/18/2029 $300,000.00 $278,689.63 NY LIFE GLOBAL - 5 YEAR BOND 64952WFF5 4.70% 4.76% 1/29/2029 $500,000.00 $500,000.00 MASS MUTUAL GLOBAL - 5 YEAR BOND 57629W4T4 5.15% 5.15% 5/30/2029 $250,000.00 $249,998.23 BMW US CAP LLC - 4.5 YEAR BOND 05565ECR4 4.65% 5.00% 8/13/2029 $300,000.00 $295,721.23 MERCEDES BENZ - 4.85 YEAR BOND 233851DW1 3.10% 4.64% 8/15/2029 $350,000.00 $327,541.16 ASCENSION TAXABLE - 4.5 YEAR BOND 04352EAA3 4.45% 4.45% 8/15/2029 $350,000.00 $322,849.13 PACIFIC LIFE GLOBAL - 4.5 YEAR BOND 6944PL3C1 4.50% 4.65% 8/28/2029 $250,000.00 $248,463.27 MUTUAL OF OMAHA - 5 YEAR BOND 62829D2E9 4.75% 4.75% 10/15/2029 $250,000.00 $249,997.05 PRICOA GLOBAL FUNDING - 5 YEAR BOND 74153WCW7 4.70% 4.40% 10/15/2029 $325,000.00 $325,000.00 AIG GLOBAL - 4.43 YEAR BOND 00138CBC1 4.90% 4.90% 12/3/2029 $350,000.00 $348,496.02 PROTECTIVE LIFE GLOBAL - 4.8 YEAR BOND 74368CCA0 4.77% 4.91% 12/9/2029 $350,000.00 $347,908.68 SAN BUENAVENTURA CALIFORNIA WATER - 4.5 YEAR BOND 797055DQ0 4.37% 4.37% 1/1/2030 $305,000.00 $271,553.70 COSTCO WHOLESALE CORP BOND - 4 YEAR BOND 22160KAP0 1.60% 3.91% 4/20/2030 $575,000.00 $523,471.91 WESTERN - SOUTHERN GLOBAL - 5 YEAR BOND 95954A2A0 4.50% 4.90% 5/1/2030 $350,000.00 $350,000.00 TEXAS INSTRUMENT - 4 YEAR BOND 3882508BJ2 1.75% 3.85% 5/4/2030 $350,000.00 $319,810.19 GUARDIAN LIFE CORP BOND - 5 YEAR BOND 40139LBN2 4.33% 4.10% 5/15/2030 $350,000.00 $350,000.00 UNIVERSITY OF CALIFORNIA - 5 YEAR BOND 91412HJR5 4.43% 4.43% 5/15/2030 $500,000.00 $444,445.00 MET TOWER CORP BOND - 5 YEAR BOND 58989V2L7 4.05% 4.05% 10/6/2030 $350,000.00 $350,000.00 MASS MUTUAL GLOBAL - 4 YEAR BOND 57629WCW8 1.55% 4.16% 10/9/2030 $350,000.00 $310,923.60 META PLATFORMS 5YR 4.10% 30303MA88 4.10% 4.10% 11/15/2030 $350,000.00 $350,000.00 PRICOA GLOBAL FUNDING - 5 YEAR BOND 74153WCZ0 4.35% 4.13% 11/25/2030 $300,000.00 $300,000.00 PACIFIC LIFE GLOBAL - 5 YEAR BOND 6944PL3M9 4.38% 4.01% 2/3/2031 $350,000.00 $355,014.61 AMAZON COM INC - 5 YEAR BOND 023135DD5 4.25% 4.25% 3/13/2031 $350,000.00 $349,997.09 FNMA POOL GTD MTG PASS - 5 YEAR BOND 3140Q2QM3 3.95% 4.13% 4/1/2031 $500,000.00 $496,701.11 $11,700,155.69
EXXON MOBILE CORP - 7 YEAR BOND 30231GBD3 2.28% 0.98% 8/16/2026 $250,000.00 $264,953.75 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150AJ63 1.70% 1.70% 10/29/2026 $210,000.00 $210,000.00 MORGAN STANLEY FIN GLOBAL - 5 YEAR BOND 61766YGT2 1.35% 1.35% 11/18/2026 $250,000.00 $250,000.00 JP MORGAN CHASE BOND - 5 YEAR BOND 48128G5Y2 2.10% 2.10% 1/29/2027 $270,000.00 $270,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WS84 2.75% 2.75% 3/2/2027 $250,000.00 $250,000.00 MORGAN STANLEY-FIN GLOBAL 5 YEAR BOND 61766YJQ5 3.25% 3.25% 4/13/2027 $250,000.00 $250,000.00 INTEL CORP - 5 YEAR BOND 458140BY5 3.75% 4.25% 8/5/2027 $250,000.00 $244,538.75 WELLS FARGO - 4 YEAR BOND 95001DL99 4.50% 4.50% 8/4/2029 $250,000.00 $250,000.00 TVI CORPORATE BONDS INVESTMENTS SUBTOTAL: $1,989,492.50

SUMMARY OF BANK BALANCES YIELD

0.75%

3.81%

BMO HARRIS - GENERAL ACCOUNT

SAN DIMAS PETTY CASH - IMPREST FUNDS

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER

3.16%

3.00%

CALTRUST INVESTMENT PROGRAM-MEDIUM TERM

INVESTMENTS

3.88%

CALTRUST LIQUIDITY FUND
INVESTMENTS HELD WITH TVI:

GREAT PACIFIC SECURITIES CORPORATE & MUNICIPAL BONDS INVESTMENTS SUBTOTAL:

3.76%
INVESTMENTS HELD WITH GREAT PACIFIC SECURITIES:

PRINCIPAL IN BROKER MONEY MARKET
ATTACHMENT 1

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TOYOTA FINANCIAL SAVINGS - 5 YEAR CD 89235MLC3 0.95% 0.95% 7/15/2026 $248,000.00 $248,000.00 MARINE FEDERAL CREDIT UNION - 2 YEAR CD 56824JBD54 4.20% 4.20% 11/27/2026 $249,000.00 $249,000.00 GOLDMAN SACHS BANK USA NEW YORK - 5 YEAR CD 38149M4T7 2.65% 2.65% 4/13/2027 $246,000.00 $246,000.00 STATE BANK OF INDIA - 5 YEAR CD 856285N64 3.30% 3.30% 6/1/2027 $245,000.00 $245,000.00 BRIDGEWATER BANK - 4 YEAR CD 108622QG94 3.90% 3.90% 10/30/2030 $249,000.00 $249,000.00 FIRST GTY BK HAMMOND - 5 YEAR CD 320437BF2 4.05% 4.05% 11/29/2030 $245,000.00 $245,000.00 $1,482,000.00
13063EGT7 4.50% 4.32% 8/1/2029 $275,000.00 $277,068.00
CALIFORNIA STATE MUNICIPAL BOND - 5 YEAR BOND 13063ETP1 4.05% 3.92% 4/1/2031 $300,000.00 $300,000.00 $577,068.00
3133ERL41 4.13% 4.40% 12/17/2029 $517,000.00 $510,703.46 3130B7SM77 3.75% 3.77% 9/23/2030 $500,000.00 $499,525.00 CALIFORNIA STATE MUNICIPAL BOND - 5 YEAR BOND 13063ETP1 4.05% 3.96% 4/1/2031 $290,000.00 $290,000.00 $1,300,228.46
3138LDPW7 2.68% 4.58% 5/1/2026 $250,000.00 $228,805.98
3138LDYL1 2.47% 4.93% 6/1/2026 $500,000.00 $473,750.00
3130ANMH0 1.10% 1.42% 8/20/2026 $250,000.00 $246,400.00 3133ENSZ4 2.75% 2.75% 4/1/2027 $250,000.00 $250,000.00
16863LAB1 3.50% 3.50% 7/29/2027 $175,000.00 $173,950.00 3140LBSE4 1.09% 4.38% 3/1/2028 $350,000.00 $306,250.00
FEDL NATL MTG ASSN - 5 YEAR BOND 3140NUUA5 4.52% 4.52% 3/1/2029 $500,000.00 $499,062.50 FEDL NATL MTG ASSN - 3.9 YEAR BOND 3140LFKC7 4.20% 2.11% 3/1/2029 $365,000.00 $337,739.06 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XDBP7 4.15% 4.61% 4/1/2029 $400,000.00 $392,857.31 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XKSV0 3.81% 3.81% 7/1/2029 $400,000.00 $387,000.00 FEDL NATL MTG ASSN - 5 YEAR BOND 314HU7G5 2.74% 4.06% 8/1/2029 $500,000.00 $472,031.25 FEDL HOMELOAN MTG CORP - 5 YEAR BOND 3132XKTE7 4.02% 4.49% 8/1/2029 $505,000.00 $495,846.88 FEDL NATL MTG ASSN - 4.8 YEAR BOND 3140HVJ62 4.60% 2.61% 9/1/2029 $390,000.00 $357,946.88 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XFSR0 4.42% 4.71% 9/1/2029 $500,000.00 $494,687.50 FEDL NATL MTG ASSN - 5 YEAR BOND 340NWFK6 4.01% 4.37% 10/1/2029 $500,000.00 $492,656.25 FEDL NATL MTG ASSN - 4 YEAR BOND 3140HWK50 2.67% 3.84% 11/1/2029 $500,000.00 $479,687.50 FEDL NATL MTG ASSN - 5 YEAR BOND 3140NXC50 4.56% 4.76% 1/1/2030 $500,000.00 $496,562.50 FEDL NATL MTG ASSN - 5 YEAR BOND 3140HW4G4 2.43% 4.75% 1/1/2030 $550,000.00 $493,281.25 FEDL HOME LOAN BANK BOND - 4.75 YEAR BOND 3132XFVC9 4.00% 4.00% 1/1/2030 $325,000.00 $321,140.63 FEDL HOME LOAN MTG CORP- 4.75 YEAR BOND 3132XFWC8 4.31% 4.31% 2/1/2030 $500,000.00 $500,000.00 FEDL HOME LOAN MTG CORP - 4.9 YEAR BOND 3132ZKYX9 4.15% 4.15% 3/1/2030 $500,000.00 $498,906.25 FEDL HOME LOAN MTG CORP - 4.9 YEAR BOND 3132XFWA2 3.75% 3.75% 3/1/2030 $500,000.00 $489,375.00 FEDL HOME LOAN MTG CORP- 4.8 YEAR BOND 313XFWS3 4.17% 4.12% 4/1/2030 $340,000.00 $339,681.25 FEDL NATL MTG ASSN - 5 YEAR BOND 314ONYPF2 4.25% 4.25% 6/1/2030 $500,000.00 $498,281.25 FEDL NATL MTG ASSN - 5 YEAR BOND 3140NYQL8 4.15% 4.15% 6/1/2030 $500,000.00 $498,125.00 FEDL NATL MTG ASSN - 5 YEAR BOND 3140NYXE6 4.24% 4.24% 7/1/2030 $500,000.00 $499,375.00 FNMA BOND - 5 YEAR BOND 3140J0JC5 4.07% 1.25% 7/1/2030 $550,000.00 $481,250.00 FEDL NATL MTG ASSN - 5 YEAR BOND 3140Q0A77 4.14% 4.14% 8/1/2030 $300,000.00 $299,812.50 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XHS47 3.25% 3.92% 9/1/2030 $500,000.00 $482,880.83 FEDL NATL MTG ASSN - 5 YEAR BOND 3136GASX8 3.75% 3.75% 9/18/2030 $500,000.00 $500,000.00 FEDL NATL MTG ASSN - 5 YEAR BOND 3140Q1PP9 3.93% 4.05% 12/1/2030 $275,000.00 $273,882.81 FEDL NATL MTG ASSN - 5 YEAR BOND 3140Q1DA5 3.99% 4.06% 12/1/2030 $1,000,000.00 $998,125.00 FEDL NATL MTG ASSN 5 YEAR BOND 3140Q1ZC7 4.03% 4.03% 1/1/2031 $500,000.00 $499,843.75 3140Q2EP9 3.77% 3.84% 2/1/2031 $500,000.00 $499,062.50
3140LBJ46 1.38% 4.01% 3/27/2031 $500,000.00 $440,937.50 $15,199,194.13
BANK OF AMERICA - 5 YEAR BOND 06048WP20 1.25% 1.25% 9/24/2026 $250,000.00 $250,000.00 APPLE INC - 10 YEAR CORPORATE BOND 037833CR9 3.20% 3.30% 5/11/2027 $250,000.00 $248,850.00 SADDLEBACK VALLEY - 7.75 YEAR BOND (MUNICIPAL BOND) 786318LF0 2.40% 3.41% 8/1/2027 $250,000.00 $238,500.00 SANTA CLARA VALLEY CA WATER DISTRICT - 5 YEAR MUNICIPAL BOND 80168FPB6 1.53% 4.00% 6/1/2029 $170,000.00 $157,821.20 AMAZON - 5 YEAR CORPORATE BOND 023135DD5 4.25% 4.20% 3/13/2031 $500,000.00 $500,000.00 $1,395,171.20
STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

FEDL NATL MTG ASSN- 5 YEAR BOND
STIFEL CORPORATE & MUNICIPAL BONDS SUBTOTAL:

TVI CD'S INVESTMENTS SUBTOTAL :

TVI MUNICIPAL BONDS SUBTOTAL :

TVI GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

FEDERAL FARM CR BKS CONS SYSTEMWIDE - 5 YEAR BOND
CALIFORNIA STATE - 5 YEAR BOND
FEDL HOME LOAN - 5 YEAR BOND
FEDL NATL MTG ASSN - 5 YEAR DUS BOND
FEDL NATL MTG ASSN - DISC BOND - 3YEAR
FEDL NATL MTG ASSN - 2 YEAR BOND
FEDL HOME LOAN BANK - 5 YEAR BOND
FEDL FARM CREDIT BANK BOND - 5 YEAR BOND
CHIEF FINANCIAL FED CR UN - 2 YEAR BOND
FEDL NATL MTG ASSN- 5 YEAR BOND

Page 71 ends

BAXTER CR UN - 4 YEAR CD 07181JAD6 3.05% 3.05% 6/22/2026 $249,000.00 $249,000.00 NEW YORK COMMUNITY BANK - 5 YEAR CD 649447UZ0 0.70% 0.70% 7/1/2026 $249,000.00 $249,000.00 SALLIE MAE BANK SALT LAKE CITY UT - 5 YEAR CD 795451AB9 1.00% 1.00% 7/21/2026 $248,000.00 $248,000.00 FIRST STATE BANK - 4 YEAR CD 33650TAH3 3.60% 3.60% 9/16/2026 $249,000.00 $249,000.00 QUORUM FED CR - 4 YEAR CD 74909LAB6 3.85% 3.85% 9/23/2026 $249,000.00 $249,000.00 PENTAGON FEDERAL CR UN - 5 YEAR CD CUSIP #70962LAS1 70962LAS1 0.90% 0.90% 9/29/2026 $249,000.00 $249,000.00 ONPATH FEDERAL CREDIT UN - 4 YEAR CD 68283MAF3 3.25% 3.25% 9/30/2026 $249,000.00 $249,000.00 HAWAII CENTRAL FCU - 3 YEAR CD 419700AG4 5.50% 5.50% 10/27/2026 $248,000.00 $248,000.00 BANK UNITED NA - 5 YEAR CD 066519RW1 1.35% 1.35% 12/8/2026 $248,000.00 $248,000.00 BANK HAPOALIM BM - 5 YEAR CD 06251A3K4 1.35% 1.35% 12/16/2026 $248,000.00 $248,000.00 CONNEXUS CREDIT UNION - 5 YEAR CD 20825WAR1 1.25% 1.25% 12/23/2026 $249,000.00 $249,000.00 AMERANT BANK - 5 YEAR CD 02357QAQ0 1.60% 1.60% 2/16/2027 $248,000.00 $248,000.00 PIMA CREDIT UNION- 4.5 YEAR CD 722000AA4 5.15% 5.15% 2/17/2027 $248,000.00 $248,000.00 METRO CREDIT UNION - 5 YEAR CD 59161YAP1 1.70% 1.70% 2/18/2027 $249,000.00 $249,000.00 BEAL BANK PLANO TEXAS - 5 YEAR CD 07371AZQ9 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 BEAL BANK USA LAS VEGAS - 5 YEAR CD 07371CK81 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 SPOKANE TEACHERS CR 849061AF3 4.75% 4.75% 3/25/2027 $249,000.00 $249,000.00 MORGAN STANLEY- 5 YEAR CD 61773TDN0 3.00% 3.00% 4/29/2027 $246,000.00 $246,000.00 GENERATION BANK ROGERS AR CD - 5 YEAR CD 37149CAV9 3.10% 3.10% 5/6/2027 $249,000.00 $249,000.00 DEPARTMENT OF COMMERCE - 5 YEAR CD 24951TAT2 3.25% 3.25% 5/13/2027 $249,000.00 $249,000.00 RADIFI FEDERAL CREDIT UNION - 2 YEAR CD 75034WAA9 4.00% 4.00% 5/13/2027 $249,000.00 $249,000.00 FIRST FED SVGS - 3 YEAR CD 32023HBT4 5.25% 5.25% 6/28/2027 $248,000.00 $248,000.00 CALDWELL BT CO - 2 YEAR CD 128829AQ1 4.00% 4.00% 6/30/2027 $245,000.00 $245,000.00 TRUSTONE FINL CR UN - 5 YEAR CD 89841MAF4 3.40% 3.40% 7/19/2027 $249,000.00 $249,000.00 BMO HARRIS BANK - 5 YEAR CD 05600XHE3 3.55% 3.55% 7/27/2027 $247,000.00 $247,000.00 THIRD FEDL S&L ASSN - 5 YEAR CD 88413QDM7 3.40% 3.40% 7/27/2027 $245,000.00 $245,000.00 CMNTY COMMERCE BANK CLAREMONT- 5 YEAR CD 20367GBH1 3.30% 3.30% 8/10/2027 $249,000.00 $249,000.00 ST VINCENT MED CTR CR - 5 YEAR CD 85279AAA0 3.50% 3.50% 8/12/2027 $249,000.00 $249,000.00 PITTSBURG CITY HALL FCU - 5 YEAR CD 72500MAA3 3.60% 3.60% 8/16/2027 $249,000.00 $249,000.00 SHARONVIEW FCU - 5 YEAR CD 819866BL7 3.50% 3.50% 8/16/2027 $249,000.00 $249,000.00 GHS FEDERAL CREDIT UNION - 5 YEAR CD 36266LAA4 3.80% 3.80% 9/15/2027 $249,000.00 $249,000.00 OKLAHOMA EDUCATORS CR - 2 YEAR CD 67885MAE0 3.65% 3.65% 10/4/2027 $249,000.00 $249,000.00 VALLEY NAT BANK - 2.5 YEAR CD 919853QW4 4.20% 4.20% 12/23/2027 $244,000.00 $244,000.00 SOUTHPOINT BANK - 3 YEAR CD 84464PCC9 4.00% 4.00% 4/28/2028 $249,000.00 $249,000.00 SOUND CREDIT UNION - 4 YEAR CD 83616HAH7 4.15% 4.15% 6/2/2028 $249,000.00 $249,000.00 MEDALLION BANK - 3 YEAR CD 58404DXY2 4.10% 4.10% 6/30/2028 $249,000.00 $249,000.00 NEW ORLEANS FIREMANS FCU - 5 YEAR CD 647608AH1 5.00% 5.00% 7/17/2028 $248,000.00 $248,000.00 NUMERICA CREDIT UNION - 5 YEAR CD 67054NBK8 5.10% 5.10% 7/31/2028 $248,000.00 $248,000.00 SOUTHWEST FINAL FED - 3 YEAR CD 84485EAN7 4.00% 4.00% 8/15/2028 $249,000.00 $249,000.00 GREEN STATE CREDIT UNION- 5 YEAR CD 39573LEL8 5.00% 5.00% 8/29/2028 $248,000.00 $248,000.00 LIVE OAK BANKING - 2.5 YEAR CD 538037BC5 3.70% 3.70% 9/13/2028 $249,000.00 $249,000.00 RIA FEDERAL CREDIT UNION - 3 YEAR CD 749622BX3 4.00% 4.00% 10/13/2028 $249,000.00 $249,000.00 CIVIC FEDERAL CREDIT UNION - 3.25 YEAR CD 178808AB7 4.10% 4.10% 10/23/2028 $249,000.00 $249,000.00 ALLIANT CREDIT UNION- 5 YEAR CD 01882MAH5 5.35% 5.35% 11/15/2028 $248,000.00 $248,000.00 SAN FRANCISCO FEDL CR UNION - 4 YEAR CD 79772FAL0 4.25% 4.25% 11/27/2028 $249,000.00 $249,000.00 SKYLA FEDL CREDIT UNION - 3.5 YEAR CD 83086XAE0 4.10% 4.10% 11/30/2028 $249,000.00 $249,000.00 MAINE SAVINGS - 3.5 YEAR CD 560507AU9 4.00% 4.00% 1/30/2029 $249,000.00 $249,000.00 OPTUM BANK - 4 YEAR CD 68405VDC0 4.00% 4.00% 4/30/2029 $245,000.00 $245,000.00 TRUIST BANK - 5 YEAR CD 897926BG5 4.45% 4.45% 4/30/2029 $245,000.00 $245,000.00 MORGAN STANLEY PVT - 5 YEAR CD 61776NRX3 4.15% 4.15% 5/7/2029 $244,000.00 $244,000.00 BMW BANK OF NORTH AMERICA - 4 YEAR CD 05612LER9 4.00% 4.00% 5/9/2029 $245,000.00 $245,000.00 TEXAS EXCHABGE BANK - 4 YEAR CD 88241TWS5 3.60% 3.60% 10/5/2029 $249,000.00 $249,000.00 AMOCO Federal Credit Union 31424AAM2 4.00% 4.00% 12/17/2029 $249,000.00 $249,000.00

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CANADAIGUA NATL B & T - 4 YEAR CD 137141BJ5 3.95% 3.95% 1/18/2030 $249,000.00 $249,000.00 PARKSIDE FINANCIAL B & T 4 YEAR CD 70147AGT5 3.90% 3.90% 1/28/2030 $249,000.00 $249,000.00 JP MORGAN CHASE BANK - 5 YEAR CD 46657VWH9 4.75% 4.75% 1/31/2030 $248,000.00 $248,000.00 FARMERS & MERCHANTS BANK- 4 YEAR CD Callable 307811MZ9 3.90% 3.90% 2/11/2030 $249,000.00 $249,000.00 AMERICAN EXPRESS NATIONAL BANK - 5 YEAR CD 02589AGX4 4.15% 4.15% 3/26/2030 $244,000.00 $244,000.00 A+ FEDERAL CREDIT UNION - 5 YEAR CD 00224TAS5 4.15% 4.15% 3/28/2030 $249,000.00 $249,000.00 MERRICK BANK - 4 YEAR CD 59013LKY9 4.05% 4.05% 4/9/2030 $249,000.00 $249,000.00 CITIBANK SIOUX BANK - 5 YEAR CD 17290GCM7 4.25% 4.25% 7/21/2030 $244,000.00 $244,000.00 CREDIT HUMAN FED CR UN - 5 YEAR CD 22537MAJ6 3.65% 3.65% 9/30/2030 $249,000.00 $249,000.00 FIRST FEDL BANK - 5 YEAR CD 32022WEF9 3.75% 3.75% 10/17/2030 $249,000.00 $249,000.00 HOLYOKE CR - 5 YEAR CD 43666MAD8 3.95% 3.95% 11/5/2030 $249,000.00 $249,000.00 BNY MELLON - 5 YEAR CD 05614FCH4 3.65% 3.65% 11/19/2030 $245,000.00 $245,000.00 FIRST ALLIANCE CR UN - 5 YEAR CD 33556AAC0 3.95% 3.95% 3/27/2031 $249,000.00 $249,000.00 $16,371,000.00
$50,014,309.98
$80,020,176.31
Amount % of Portfolio Amount % of Portfolio
$4,381,418.85 5% 37,917,776.06 $ 47%
$9,360,917.34 12% 14,346,011.33 $ 18%
$16,263,530.14 20% 27,756,388.92 $ 34%
$16,499,422.59 21% $ 100% 80,020,176.31
$15,661,887.39 20%
$17,853,000.00 22% 3.81%
$80,020,176.31 100% 1.73
Michael O'Brien Administrative Services Director/City Treasurer Prepared by: Jennifer Legaspi
The above investments have met the requirements as stated in the City's Annual Investment Policy.

CALTRUST

GSE AGENCY BONDS

CORPORATE & MUNICIPAL BONDS

NEGOTIABLE CERTIFICATES OF DEPOSIT
TOTAL OF ALL INVESTMENTS Weighted Average Maturity in Years Weighted Average Yield
3 Yrs. to 5 Yrs.

Total

LOCAL AGENCY INVESTMENT FUND (LAIF)

INVESTMENTS BY TYPE INVESTMENTS BY MATURITY

CHECKING & MONEY MARKET ACCOUNTS/CASH ON HAND/ CASH

HELD FOR INVESTMENT
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.

Type
TOTAL CD's/GSE BONDS/ CORPORATE BONDS/TREASURY BILLS

TOTAL OF ALL INVESTMENTS
STIFEL CD'S INVESTMENT SUBTOTAL:

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ATTACHMENT 2

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Approve Resolution 2026-29 to Repeal and Replace Resolution 2025-24 Amending the Appropriations Limit for Fiscal Year 2025-26 and Resolution 2026-30 Establishing the Calculation Factor and Appropriations Limit for Fiscal Year 2026-27
____________________________________________________________________________

SUMMARY
Council confirmation of the factor used for calculating the Annual Appropriations Limit for the 2026-27 fiscal year and amending the stated Appropriations Limit for the 2025-26 fiscal year.

RECOMMENDATION
City Staff recommends that the City Council:
• Approve Resolution 2026-29, repealing and replacing Resolution 2025-24 to correct the calculated Appropriation Limit for the 2025-26 fiscal year. • Approve Resolution 2026-30, establishing the calculation factor and Appropriations Limit for the 2026-27 fiscal year.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
The “Gann Initiative” (established by 1979’s Proposition 4) insured voters that limits were placed on all State and Local government appropriations or expenditures. After the passage of Proposition 13, a group of citizens were concerned that state spending increases would prompt

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Resolution to Repeal and Replace Resolution 2025-24 to amend the Appropriations Limit for fiscal year 2025-2026 and a Resolution to Establish the Appropriations Limit for Fiscal Year 2026-2027 Page 2
For the Meeting of May 26, 2026
California lawmakers to increase other taxes to compensate for the reduction in property tax revenues. The Gann Limit was proposed as a mechanism to limit State and Local spending. In June 1990, the voters of California approved Proposition 111, which revised the annual adjustment factors applied to the 1986-87 appropriations limit and each year thereafter.

Pursuant to Article XIII B of the State Constitution and Section 7910 of the State Government Code, all government entities must adopt an annual Appropriations Limit. The Gann Appropriations Limit specifies that appropriations funded by taxes may be increased annually by the highest change in California per capita income or nonresidential assessed valuation and the change in San Dimas population or Los Angeles County population.

The City Council is required to confirm, each fiscal year, the factor used for calculating the annual Appropriation Limit.

DISCUSSION/ANALYSIS
To correct a typo that stated the calculated GANN Limit for Fiscal Year 2025-26 as $107,457,233 rather than the correct calculated total of $107,454,233 a difference of $3,000, staff has presented Resolution 2026-29 Repealing and Replacing Resolution 2025-24 in order to establish the Fiscal Year 2025-26 GANN Limit as $107,454,233.

For the Fiscal Year 2026-27 Appropriations Limit, the City will use the City population percent change of -0.44, which is higher than the -0.64 percent change of the County of Los Angeles population, along with the California per capital cost of living change of 4.95% as the growth factors in computing the limit. This will result in an increased Appropriations Limit of $112,277,015, which is $4,822,782 higher than the previous fiscal years total of $107,454,233, and well above the approximate budget of $31,300,000 in taxes to be received by the City from all funds in the 2026-27 fiscal year.

ALTERNATIVES
Council may deny the resolution which would mean that the City is not in compliance with Article XIII B of the State Constitution and Section 7910 of the State Government Code.

Respectfully submitted,

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1. Resolution 2026-29 Repealing and Replacing Resolution 2025-24 to establish the GANN Limit for the 2025-2026 fiscal year

2. Resolution 2026-30 Establishing the GANN Limit for Fiscal Year 2026-2027

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ATTACHMENT 1
RESOLUTION 2026-29

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-26 AND APPROPRIATE EXCESS REVENUES AND REPEALING RESOLUTION 2025-24
WHEREAS, the City Council of the City of San Dimas is authorized under the provisions of Article XIIIB of the California Constitution to adopt an Appropriation Limit for fiscal year 2025-26; and
WHEREAS, implementation of Proposition 111 and SB88 (Chapter 60/90) modified the annual adjustment factors to be either the growth in California per capita personal income or the growth in nonresidential assessed valuation due to construction in the City; and
WHEREAS, the City elects to use the change in California per capita personal income as its cost of living growth factor for the 2025-26 fiscal year which is 3.62% or a factor of 1.0362; and
WHEREAS, the population factor under Proposition 111 is the change in population in the City or in the County; and
WHEREAS, the County’s change in population provided by the State Department of Finance applicable to the fiscal year 2025-26 Limit is .30% or a factor of 1.0030 and is greater than the City’s negative growth rate of -0.05% or a factor of .9950; and WHEREAS, the fiscal year 2024-25 Appropriations Limit of $100,368,029 shall be used as the base toward calculating the Limit for fiscal year 2025-26; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that: The Appropriations Limit for fiscal year 2025- 26 shall be $107,454,233; and there are hereby appropriated assigned fund balances of all revenues subsequently received by City funds in excess of the 2025-26 appropriations up to the Appropriations Limit in the following funds: 1,2,7,8,40-41,71-78.

Per Capita Personal Income Change: 6.44% = 1.0644 ratio County Population Change 0.30% = 1.0030 ratio
(City Population Change -0.31)
Ratio of Change 1.0674 x 1.0030 = 1.0706022
Appropriations Limit 2024-25 = $100,368,029
Ratio of Change x 1.0706022
Appropriations Limit 2025-26 = $107,454,233

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Resolution 2026-29 Page 2
Appropriations Limit 2025-26
May 26, 2026
PASSED, APPROVED AND ADOPTED this 26th day of May, 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-29 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 26th, day of May, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

Page 79 ends

ATTACHMENT 2
RESOLUTION 2026-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27 AND APPROPRIATE EXCESS REVENUES
WHEREAS, the City Council of the City of San Dimas is authorized under the provisions of Article XIIIB of the California Constitution to adopt an Appropriation Limit for fiscal year 2026- 27; and
WHEREAS, implementation of Proposition 111 and SB88 (Chapter 60/90) modified the annual adjustment factors to be either the growth in California per capita personal income or the growth in nonresidential assessed valuation due to construction in the City; and WHEREAS, the City elects to use the change in California per capita personal income as its cost of living growth factor for the 2026-27 fiscal year which is 4.95% or a factor of 1.0495; and WHEREAS, the population factor under Proposition 111 is the change in population in the City or in the County; and
WHEREAS, the County’s change in population provided by the State Department of Finance applicable to the fiscal year 2026-27 Limit is -.44% or a factor of .9960 and is greater than the County’s negative growth rate of -0.64% or a factor of .9936; and WHEREAS, the fiscal year 2025-26 Appropriations Limit of $107,457,233 shall be used as the base toward calculating the Limit for fiscal year 2026-27; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that: The Appropriations Limit for fiscal year 2026-27 shall be $112,277,015; and there are hereby appropriated assigned fund balances of all revenues subsequently received by City funds in excess of the 2026-27 appropriations up to the Appropriations Limit in the following funds: 1,2,7,8,40-41,71-78.

Per Capita Personal Income Change: 4.95% = 1.0495 ratio County Population Change -.44% = 0.9956 ratio
(City Population Change -0.31)
Ratio of Change 1.0495 x 0.9956 = 1.044882
Appropriations Limit 2024-25 = $107,454,233
Ratio of Change x 1.044882
Appropriations Limit 2025-26 = $112,277,015
PASSED, APPROVED AND ADOPTED this 26th day of May, 2026.

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Resolution 2026-30 Page 2
Appropriations Limit 2026-27
May 26, 2026
____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-30 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 26th, day of May, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Adopt Resolution 2026-31, Approving the City's Investment Policy and Delegating Authority to the City Treasurer to Invest City Funds in Accordance with the City's Investment Policy and with City Manager or Designee, Approval for Fiscal Year ending June 30, 2027
____________________________________________________________________________

SUMMARY
City staff requests that the City Council approve Resolution 2026-31 and Exhibit A Investment Policy with no changes from the prior year.

RECOMMENDATION
Staff recommends that the City Council:
• Adopt Resolution 2026-31 approving the City's Investment Policy and delegating authority to the City Treasurer to invest City funds in accordance with the proposed City Investment Policy and with City Manager or Designee approval for Fiscal Year ending June 30, 2027
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
In 2017, the Administrative Services Department conducted a complete revision of the Statement of Investment Policy to provide clear objectives, guidelines, and suitable investment options.

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Adopt Resolution 2026-31 Approving the City's Investment Policy and Delegating Authority to the City Treasurer to Invest City Funds in Accordance with the City's Investment Policy and with City Manager or Designee, Approval for Fiscal Year ending June 30, 2027Page 2 For the Meeting of May 26, 2026
Since then, the City has conducted annual reviews of the Statement of Investment Policy to ensure compliance with California Government Code section 53600.3 and any new laws or regulations that may dictate the means in which we may invest our idle funds.

The City's Statement of Investment Policy dictates the objectives, investment authorization and authority, authorized and suitable investments, diversification of securities and maturities and reporting guidelines that are in conformity with California Government Code Section 53600.3.

DISCUSSION/ANALYSIS
Per the City of San Dimas Municipal Code, an annual action is required to designate a position authorized to invest City funds in accordance with an approved investment policy. This resolution would grant this designation and authority to the City Treasurer, currently the Administrative Services Director.

Any investment would require the City Manager's or designee's approval, which is typically the Assistant City Manager in the City Manager's absence approval, as well as reporting such investments to the City Council 30 days after the transaction.

Changes from the previous investment policy includes a clarification on the Safekeeping process utilized by the City, which requires amending the language to state that transactions are held by a third-party custodian designated by the City Treasurer and evidenced by safekeeping receipts, rather than stating that the City utilizes a delivery-versus-payment process with statements from the safe keeper.

ALTERNATIVES
The City Council could request revisions to the policy to be implemented and brought back to the Council for approval at the following Council meeting.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Resolution 2026-31

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ATTACHMENT 1
RESOLUTION 2026-31

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, APPROVING THE CITY INVESTMENT
POLICY FOR FISCAL YEAR ENDING JUNE 30, 2027, DELEGATING

AUTHORITY TO THE CITY TREASURER TO INVEST CITY FUNDS IN

ACCORDANCE WITH THE INVESTMENT POLICY SUBJECT TO CITY

MANAGER OR DESIGNEE, APPROVAL, AND REQUIRING THE CITY

TREASURER TO PROVIDE MONTHLY REPORTS OF INVESTMENT

TRANSACTIONS TO THE CITY COUNCIL
WHEREAS, the City of San Dimas, California (City) has established an Investment Policy to provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds; and
WHEREAS, the Investment Policy dictates the objectives, investment authorization and authority, authorized and suitable investments, diversification of securities and maturities, and reporting guidelines that are in conformity with California Government Code Section 53600.3; and
WHEREAS, the Investment Policy requires an annual review and approval by the City Council to ensure compliance with California Government Code and any new laws or regulations that may impact the investment of idle funds; and WHEREAS, the City Council has reviewed the proposed Investment Policy for the fiscal year ending June 30, 2027, and finds that it provides clear objectives, guidelines, and suitable investment options for the City's funds; and
WHEREAS, the City Council desires to delegate the authority to the City Treasurer to invest City funds in accordance with the Investment Policy, subject to approval by the City Manager, and to require the City Treasurer to provide monthly reports of investment transactions to the City Council.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. The City Council of the City of San Dimas hereby approves the City Investment Policy for the fiscal year ending June 30, 2027, as attached as Exhibit A.

SECTION 2. The City Treasurer is hereby authorized to invest City funds in accordance with the approved Investment Policy, subject to approval by the City Manager.

SECTION 3. The City Treasurer shall provide a monthly report of all investment transactions to the City Council within 30 days following the end of each month, certifying compliance with the City's Investment Policy.

SECTION 4. The City Clerk shall attest and certify the adoption of this resolution.

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Resolution 2026-31 Page 2
Approving Investment Policy
May 26, 2026
PASSED, APPROVED AND ADOPTED this 26th day of May, 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-31 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 26th, day of May, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

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Resolution 2026-31 Page 3
Approving Investment Policy
May 26, 2026

EXHIBIT A

CITY OF SAN DIMAS

STATEMENT OF INVESTMENT POLICY

1. POLICY: It is the policy of the City of San Dimas to invest public funds in a manner that will provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds.

2. SCOPE: This investment policy applies to the investment of all financial assets of the City, except for those of the City's deferred compensation plans, the management of which is distinct and is not governed by this Investment Policy, and bond and financing proceeds, which will be made in accordance with the provisions of the applicable indentures or financing documents. For the purpose of investment of bond and financing proceeds into vehicles authorized by the provisions of the applicable indentures or financing documents but not by this policy, all funds are pooled with the General Fund to facilitate ease of handling and to minimize costs of maintaining multiple investment accounts. Earnings on the pool of funds are allocated on a periodic basis to the respective individual funds.

3. PRUDENCE: California Government Code section 53600.3 classifies all governing bodies of local agencies or persons authorized to make investment decision on behalf of those local agencies investing public funds as trustees, and therefore fiduciaries subject to the prudent investor standard. The prudent investor standard requires that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.

4. OBJECTIVES: The Chief objectives, in priority order, of the City's Investment activities shall be:
• Safety: Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments to minimize the risk of loss resulting from over concentration of assets in a specific maturity

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Resolution 2026-31 Page 4
Approving Investment Policy
May 26, 2026
range, of a specific issuer, or in a specific class of securities. • Liquidity: The City's investment portfolio will be managed to ensure sufficient liquidity to enable the City to meet all reasonably anticipated operating requirements, and should consist of securities with an active secondary or resale market.
• Return on Investment: The City's investment portfolio shall be designed with the objective of attaining an optimal return throughout budgetary and economic cycles within established portfolio safety and liquidity parameters.

5. AUTHORIZATION AND DELEGATION OF AUTHORITY: Under and as specified by California Government Code Section 53601, the legislative body of a local agency (i.e., the City Council) is authorized to invest money in its treasury that is not required for immediate needs. As permitted under California Government Code Section 53607, the City Council with the approval of this Policy delegates management responsibility for the investment program for a concurrent and renewable period of one-year to the City Treasurer or in his/her designee, who shall assume full responsibility for those transactions until the delegation of the authority is revoked or expires, and who shall make a monthly report of those transactions to the City Council.

6. ETHICS AND CONFLICTS OF INTEREST: All City officers and employees involved in the City's investment process shall act responsibly as custodians of the public trust, and refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment and portfolio management decisions.

7. AUTHORIZED AND SUITABLE INVESTMENTS: The City is empowered by statute (California Government Code Section 53600 et seg.) to invest money in certain types of securities and funds. Within that empowerment, the City restricts eligible securities and funds to those listed below. Each type listed is subject to various specific requirements and restrictions, imposed by the above referenced California Government Code Section, and by the City by way of this Investment Policy.
• U.S. Treasury Securities
• Federal Agency and U.S. Government-Sponsored Enterprise Obligations • Agency Commercial Mortgage-Backed Security (ACMBS)
• Medium Term Notes
• Corporate Bonds
• Commercial Paper
• Time Deposits (including non-negotiable Certificates of Deposit) • Negotiable Certificates of Deposit

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Resolution 2026-31 Page 5
Approving Investment Policy
May 26, 2026
• Bankers' Acceptances
• Local Agency Investment Fund (LAIF)
• Los Angeles County Investment Pool (LACIP)
• Cal Trust
• Shares of Beneficial Interest issued by a Joint Powers Authority • Repurchase Agreements
• Mutual Funds
• Money Market Mutual Funds
• U.S. Supranational Securities
• Municipal Bonds
Except as specifically authorized by the City Council in advance, no investment shall be made in any security that at the time of investment has a term remaining to maturity in excess of five years.

As a Local Agency, except for certain securities described in the below section, the City is specifically prohibited from investing in inverse floaters, range notes, mortgage- derived interest-only strips, or any securities that could result in zero interest accrual if held to maturity (California Government Code section 53601.6).

8. SAFEKEEPING AND CUSTODY: All security transactions entered into by the City shall be held by a third-party custodian designated by the City Treasurer and evidenced by safekeeping receipts.

9. DIVERSIFICATION OF SECURITIES AND MATURITIES: The City shall maintain a diversified portfolio to minimize the risk of loss resulting from over concentration of assets in a specific maturity range, of a specific issuer, or in a specific security type.

The City employs a passive investment strategy, by which the City's full intent at the time of purchase is to hold all investments until maturity. Investments shall be made and maintained to match the City's projected cash flow requirements.

Investments shall be made in realization that market prices of securities will vary depending on economic and interest rate conditions at any point in time. In the context of both the City's immediate and/or projected cash flow requirements at any point in time and the City's primary investment goals (safety, liquidity, return on investment), the sale of individual securities prior to maturity for purposes of portfolio reconfiguration may be appropriate.

The City's maturity matrix guideline ranges are as follows:

Maturity Range Guideline Portfolio Percentage
1 Day to 1 Year 30% - 100%

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Resolution 2026-31 Page 6
Approving Investment Policy
May 26, 2026
1 Year to 3 Years 5% - 60%
3 Years to 5 Years 0% - 40%

10.INTERNAL CONTROLS: Internal policies and procedures shall be maintained to assure that appropriate controls are in place to document and confirm all transactions. Transaction authority shall be separated from accounting and record keeping. An independent analysis by an external auditor shall be conducted annually to review internal control, account activity and compliance with policies and procedures.

11.PERFORMANCE STANDARDS: Given the City's passive investment strategy and the strategy for maturities diversification, the average weighted maturity of the portfolio will normally approximate two years. The basis used by the Treasurer to determine
whether market yields are being achieved shall be to bench mark portfolio returns as of the end of the month and the average of portfolio returns for the last twelve month ends against comparable two-year Treasury Constant Maturity Yields.

12.REPORTING: The City Treasurer or his/her designee shall provide the City Council and the City Manager a monthly Investment Report within 30 days following the end of the month covered by the report. Each report shall be certified the City Treasurer or his/her designee, signifying compliance with the City's Investment Policy.

Each report shall include the type of investment, issuer, Par and dollar amount invested, maturity date and interest rate. In accordance with California Government Code Section 53646, the City shall provide a copy of its Investment Policy and will supersede previous applicable language.

13.LEGISLATIVE CHANGES: Any State of California legislative action that further restricts allowable securities, investments, portfolio limits or any other elements of this policy will be incorporated in the City's Investment Policy and will supersede previous applicable language.

14.INVESTMENT POLICY ADOPTION: The City's Investment Policy shall be reviewed at least annually and adopted by resolution of the City Council at a public meeting. Any modification to the Investment Policy must be considered by the City Council at a public meeting.

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Lily Flores, Housing Manager
Subject: Award a Professional Service Agreement for Housing Programs Consultant to MDG Associates, Inc. in an Amount Not to Exceed $107,000 and Authorize the City Manager or his Designee to Execute the Agreement in a Format Approved by the City Attorney
____________________________________________________________________________

SUMMARY
The Housing Division issued a Request for Proposals (RFP) for Professional Consultant Services for Administration of the Community Development Block Grant (CDBG), CalHome, Manufactured Housing Opportunity and Revitalization (MORE) grant, and Local Housing and Community Development Programs. The current contract is set to expire June 30, 2026. City Staff has reviewed and scored the submitted proposals and is seeking to award the Professional Service Agreement (PSA) to MDG Associates, Inc.

RECOMMENDATION
Staff recommends that the City Council:
• Approve the proposed Professional Service Agreement with MDG Associates, Inc. as outlined for a term of five years commencing July 1, 2026, to June 30, 2031. • Authorize the City Manager, or his designee, to execute any and all documents necessary, including but not limited to amendments and modifications.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT

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Approval of PSA for Housing Programs Consultant Page 2
For the Meeting of May 26, 2026
The proposed agreement will have the consultant working from several funding sources. Each fund has Administration allocations that vary from year to year. The costs were included in the proposed Fiscal Year 2026-2027 budget, which consists of:
• Fund 040 - CDBG Program Administration (not to exceed 20% of FY budget) approx. $25,000.
• Fund 001 – CalHome Loan Administration (not to exceed 10% of Re-use budget) approx. $22,000.
• Fund 113 – MORE Program Administration (not to exceed 17% of FY budget) approx. $30,000.
• Fund 034 – Housing Authority Professional Services (not to exceed 10% of Programs budget) approx. $30,000.

BACKGROUND
On March 10, 2026, the Housing Division released a Request for Proposals (RFP) for Professional Consultant Services for Administration of CDBG, CalHome, MORE, and Local Housing and Community Development Programs (Attachment 1) with a due date of April 23, 2026.

The current Consulting Services Agreement which began July 27, 2021, is set to expire June 30, 2026.

The RFP was published in the Inland Valley Daily Bulletin (Attachment 2) and posted on the City Website. The RFP was also emailed to the list of consultants provided to the City by Los Angeles Community Development Authority (LACDA).

The Housing Consultant assists the Housing Division in program management of the housing rehabilitation programs, youth scholarship program, restaurant attraction and assistance program, mobile home rehabilitation and replacement, quarterly and annual reporting, and any other housing and community development programs needing assistance.

DISCUSSION/ANALYSIS
At the April 23, 2026, proposal opening, the City received three (3) proposals from housing consultant firms. The proposals received were from:

1. Naader L. Ho

2. MDG Associates, Inc.

3. H. W. Lochner, Inc.

Staff reviewed the proposals submitted and scored them against criteria including, but not limited to, firm/staff background and experience, familiarity with San Dimas’ programs and cost . The following average scores were calculated out of 100:

1. Naador L. Ho – 33

2. MDG Associates, Inc. – 90

3. H.W. Lochner, Inc.- 15
Based on the above scoring, the Housing Division requests approval of the Professional Services Agreement (PSA) (Attachment 3) with MDG Associates, Inc. (Attachment 4). MDG has been the City’s housing consultant for the past seven years. They have extensive experience in housing program management, and more importantly, have experience with San Dimas’ programs. With

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Approval of PSA for Housing Programs Consultant Page 3
For the Meeting of May 26, 2026
their experience and knowledge of our Housing Programs, the transition to the new PSA should be smooth and effortless with no disturbance to programing.

ALTERNATIVES
No alternatives are recommended for this request.

ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA). Under CEQA guidelines Section 15378 (b)(5), continued administrative activities and organization activities that will not result in a direct or indirect physical change in the environment are not CEQA projects. Moreover, under CEQA guidelines CEQA guidelines Section 15784 (b)(4), government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment are not CEQA projects.

Respectfully submitted,
Lily Flores
Housing Manager
Attachments:

1. RFP for Professional Consultant Services for Administration of CDBG, CalHome, MORE, and Local Housing and Community Development Programs

2. Notice for release of RFP

3. Draft Professional Services Agreement

4. MDG Professional Consulting Services CDBG Admin & Housing/Community Dev.

Programs Proposal

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City of San Dimas
California

REQUEST FOR PROPOSALS

PROFESSIONAL CONSULTANT SERVICES

FOR ADMINISTRATION OF CDBG, CALHOME,

MORE, AND LOCAL HOUSING AND

COMMUNITY DEVELOPMENT PROGRAMS
Lily Flores
Housing Manager
March 10, 2026
City of San Dimas, California
BID DEADLINE: April 23, 2026
ATTACHMENT 1

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RFP – Professional Consultant Services for Administration of Housing Programs Table of Contents
1 Introduction ...........................................................................................................................................4

1.1 Overview.................................................................................................................................................4

1.2 About San Dimas.....................................................................................................................................4

1.3 Project Timeline......................................................................................................................................4

1.4 Contact Information ...............................................................................................................................5

1.5 RFP Inquiries ...........................................................................................................................................5 2 Scope & General Description..................................................................................................................5

2.1 Program Management............................................................................................................................6

3. Evaluation Process and Criteria .............................................................................................................7 4 Consultant Qualifications and Obligations .............................................................................................7

4.1 Documents to Be Submitted...................................................................................................................8 5 Submission Format and Delivery Requirements ....................................................................................9

5.1 Bid Response Delivery.............................................................................................................................9

5.2 Date and Hour of Submission .................................................................................................................9

5.3 Acceptance or Rejection of Submissions................................................................................................9

5.4 Costs for Document Development .........................................................................................................9

5.5 Bid Validity ..............................................................................................................................................9

5.6 Bid Submission Certification ...................................................................................................................9 Exhibit A: Bid Sheet.......................................................................................................................................10 Exhibit B: Sample Professional Services Agreement ....................................................................................11

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RFP – Professional Consultant Services for Administration of Housing Programs

PUBLIC NOTICE

CITY OF SAN DIMAS

REQUEST FOR PROPOSALS

PROFESSIONALCONSULTANT SERVICES FOR ADMINISTRATION OF CDBG, CALHOME, MORE, AND LOCAL

HOUSING AND COMMUNITY DEVELOPMENT PROGRAMS
PROPOSAL RELEASE DATE Monday, March 10, 2026
PROPOSALS MUST BE RECEIVED ON OR BEFORE: Thursday, April 23, 2026, at 3:00 p.m.

PROPOSALS WILL BE OPENED ON: Thursday, April 23, 2026 at 3:00 p.m.

PLACE OF PROPOSAL RECEIPT: Office of the City Clerk, City Hall, 245 East, Bonita Avenue, San Dimas, California 91773
PROJECT IDENTIFICATION NAME: REQUEST FOR PROPOSALS (RFP) for PROFESSIONAL

CONSULTANT SERVICES FOR ADMINSTRATION OF

CDBG, CALHOME, MORE, AND LOCAL HOUSING AND

COMMUNITY DEVELOPMENT PROGRAMS
NOTICE IS HEREBY GIVEN that the City of San Dimas, County of Los Angeles, California, will receive up to, but not later than, the time set forth above sealed contract proposals for the award of a contract for the above project. Proposals shall be delivered to the City Clerk’s office during the business hours of 7:30 am to 5:30 pm, Monday through Thursday and Fridays from 7:30 am to 4:30 pm, except holidays.

POSTMARKS WILL NOT BE ACCEPTED. All proposals shall be made on the form furnished by the City and shall be opened and publicly read aloud at the above-stated time in the Office of the City Clerk of the City of San Dimas, City Hall; Attendance at bid opening is not required.

DESCRIPTION OF WORK: The City of San Dimas is seeking proposals from qualified consultants to provide professional housing consultant services for administration of CDBG, Calhome, MORE, and local housing and community development programs.

OBTAINING CONTRACT DOCUMENTS: Electronic copies of Contract Documents may be requested from the Community Development Department via email at [email protected] or by calling (909) 394-6282
A copy of the RFP can also be downloaded from the City’s website at:
https://sandimasca.gov/how_do_i/find/open_bids.php
At the time of the award of the contract, the awarded firm shall possess a valid business license sufficient to cover all of the work performed.

Submit three (3) copies of your Proposal. It should be understood that the final fee will be negotiated with the City. All submitted proposals will be reviewed and analyzed by City staff and the proposals which best meet the City’s needs will be selected for further analysis and negotiation. The City reserves the right, in its sole discretion during the selection process, to reject any or all proposals and to waive any irregularities or informalities in any proposal or in the bidding and to make awards in the interest of the City. No firm may withdraw his bid for a period of ninety (90) calendar days after the opening of proposals.

For information, CITY OF SAN DIMAS
please call Lily Flores, Housing Manager
at (909) 394-6282 /s/ Debra Black
City Clerk of the City of San Dimas
PUBLISHED: Inland Valley Daily Bulletin
March 6, 2026

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RFP – Professional Consultant Services for Administration of Housing Programs

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1 Introduction

1.1 Overview
The City of San Dimas Community Development Department (“City”) is seeking proposals from qualified firms or individuals (“Consultant”) to provide professional housing consulting services for assisting the City in its management and administration of CDBG, CalHome, MORE, and other local Housing and Community Development Programs.

The City of San Dimas, under the entitlement of L.A. County, is a participant in the Community Development Block Grant (CDBG) funded by the U.S. Department of Housing and Urban Development (HUD) which requires the Consultant to comply with all standard CDBG regulations.

The City also has funds under the CalHome Reuse Account that needs to be utilized for loans to low income residents in San Dimas. The Consultant is expected to comply with all standard HCD CalHome regulations.

The City is also an awardee of the HCD Manufactured Housing Opportunity & Revitalization Program (MORE). The Consultant is expected to comply with all standard HCD mobile home standard program requirements.

In addition, the City utilizes its Housing Authority funds for local housing and development programs which benefit low to moderate income homeowners.

The City would like to contract with one Consultant to assist with administering all its Housing programs. The City expects to award the contract before June 30, 2026. Prior to the commencement of work, a contract shall be executed for the performance of duties as outlined within this Request for Proposal (RFP). The Housing Rehabilitation Consultant will be retained by an annual contract with a renewable option of four (4) additional years. The contract will commence FY (Fiscal Year) 2026-2027

1.2 About San Dimas
Incorporated in 1960, San Dimas is nestled in the foothills of the San Gabriel - Pomona Valleys.

San Dimas is situated approximately 20 miles east of Los Angeles and has a population of approximately 34,000. L.A. County Sheriff’s Department maintains law enforcement responsibility for the City and L.A. County Fire provides fire protection.

San Dimas maintains a council-manager form of government. Residents are stakeholders in a municipal corporation, electing a mayor and four council members in their respective districts to represent them. As elected representatives of its citizens, the City Council develops and establishes ordinances and policies in the best interest of its citizens. The City Council acts as a part-time board of directors, appointing a City Manager to conduct the City's day-to-day affairs.

The City Council is committed to maintain and continue to enhance the "quality of life" in San Dimas.

1.3 Project Timeline
Project Timeline Dates
RFP Release Date March 10, 2026
Bid Deadline 3:00 p.m. April 23, 2026
Bid Opening 3:00 p.m. April 23, 2026

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Bid Evaluations Completed May 19, 2026
Final Consultant Selection/Award May 26, 2026

1.4 City of San Dimas Contact Information
This RFP is issued by the City of San Dimas, 245 E Bonita Ave, San Dimas, CA.

The point of contact for all questions or requests for additional information is:

Contracting Contact:

Lily Flores, Housing Manager
City of San Dimas
245 E Bonita Ave
San Dimas, CA 91773
Email: [email protected]
All questions shall be via email only. All contact with personnel employed by the City of San Dimas except for the contact persons named above with respect to this RFP shall be prohibited.

Improper contact may constitute grounds for rejection of your bid.

1.5 RFP Inquiries
All inquiries regarding this RFP including requests for additional information or clarification and proposed modifications or amendments to the RFP must be submitted in writing in accordance with 1.4 above. All inquiries must be received no later than 5:00 PM on April 10, 2026 and must be labeled “Professional Consultant Services for Administration of CDBG, CalHome, MORE, and Local Housing and Community Development Programs.” Each inquiry must include the inquirer’s name, firm, telephone number and email address. Each inquiry should begin by referencing the RFP page number and section to which it relates.

The City will attempt to provide any assistance or additional information of a reasonable nature that may be requested by interested vendors. Any request for assistance or information must be submitted in writing and before the RFP due date. Any requests after that will be rejected.

Inquiries received after the April 10, 2026, 5:00 PM deadline will not be considered. All inquiries received before the deadline will be compiled and responses to inquiries will be posted on the City of San Dimas website, located at sandimasca.gov
2 Scope & General Description
The City of San Dimas Housing Division currently offers the following Programs:

CDBG Funded
• Housing Rehabilitation Grants - $15,000 SFR and/or $10,000 Mobile Home • Youth Scholarship Program – up to $500.00 per youth (ages 3-17) for program fees offered by the Parks & Recreation Department
• Restaurant Attraction & Assistance Program - $35,000 assistance for every 1 FTE low income employee job created or retained
CalHome Funded
• Housing Rehabilitation Loan – up to $60,000
MORE Funded
• Mobile Home Rehabilitation – up to $40,000
• Mobile Home Replacement – upon HCD approval

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Local Housing and Community Development Funded
• Housing Rehabilitation Grants - $15,000 SFR and/or $10,000 Mobile Home • Mobile Home Lift Program – up to $15,000
The Scope of Services that the Consultant will include as a minimum in their proposal shall consists of, but not limited to the following tasks. Consultants are encouraged to add to these tasks as deemed necessary to complete the secondary task noted under Program Management (Item 2.1). The Consultant will be responsible for the following tasks:

2.1 Program Management
General Administration:

1. Provide support to City staff in regards to the annual Planning Summaries, project contracts, and any necessary contract amendments.

2. Develop and implement new programs as requested.

3. Assist the City in the development of guidelines and standards for the programs.

4. Prepare and submit quarterly reports for CDBG programs.

5. Keep the City informed of any updates/changes in County/HUD/HCD requirements.

6. Develop and maintain all necessary documentation for CDBG monitoring and Single Audit.

7. Establish a program filing system and record-keeping procedure consistent with HCD requirements

8. Assist County and State monitors during program performance reviews and Single Audit.

9. Provide Davis-Bacon monitoring and contract compliance for CDBG-funded construction projects as needed.

Housing Rehabilitation Programs:

1. Review and process applications from start to finish.

2. Assist with preparation, execution and implementation of contractor contracts.

3. Preparation of Work Specifications, Cost Estimates, Inspection Services, and Construction Management.

I. Conduct property inspections to identify requested work eligibility under LACDA, HCD, as well as meeting the City’s Building and Planning Division’s requirements.

II. Prepare work write-ups, change orders, addendums, describing necessary repairs and improvements including line item cost estimates.

III. Assist City Staff with coordination of procurement process, including obtaining necessary signatures, advertising the bid opening, and evaluating submitted bids.

IV. Maintain a current contractor list with all eligibility requirements including proof of insurance, verification of SAM.gov compliance, and appropriate California Contractor’s State License Board license.

V. Send for Lead/Asbestos inspections and comply with findings.

VI. Obtain photos for Historic Preservation, work to be done, work in progress and

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completed improvements. Maintain “before and after” photos with client files.

VII. Perform final inspection and close out project with all necessary lien releases, notices of completion with Building Inspector’s final. Interface with the City and/or State’s Building Department as necessary.

4. Monitor project implementation, progress, expenditures and performance goals.

5. Prepare all required Documents and Contracts on City approved forms.

6. Provide City staff with all necessary financial documents (i.e. demands, change orders) for all expenditures.

7. Submit data in LACDA GMS on-line system.

8. Prepare and submit monthly reports to the City.
3 Evaluation Process and Criteria
Evaluation of proposals shall be based upon a competitive selection process. In reviewing and evaluating the submitted proposals, the City will consider the following criteria;

1. Background, experience, and qualifications of the firm in CDBG, Calhome, MORE, and local housing program implementation and administration.

2. Familiarity with the City of San Dimas Housing Programs.

3. Thoroughness of understanding of the Scope of Services.

4. Proposed work plan, time frame, and approach for completing projects.

5. Capabilities and demonstrated technical proficiency of staff.

6. References.

7. Demonstrated ability to perform tasks in a timely and efficient manner.

8. Quality of written work.

9. Cost.

The most qualified firm, as evidenced by the submitted proposals, and as judged by the review committee, will be selected with the final terms and scope of the contract to be determined on the basis of negotiations between the City and the selected firm.

The process shall include the approval of a Professional Services Agreement (Exhibit B) by the City. After the selection, all other firms will be notified of the decision. Prior to the award of any work, the City and the selected Consultant firm shall enter into a written agreement. 4 Consultant Qualifications and Obligations
The City is interested in knowing the applicable background and experience of project team members in working in CDBG program implementation and administration, CalHome loan administration.

MORE program administration, and Local Housing program administration, with emphasis on current City programs listed under Scope of Services. Firms may provide brochures and descriptive materials that provide information of such experience. The City requests a list of client references, including descriptions of the work performed, dates of work performed, contact persons, and telephone numbers.

A project manager must be designated to be responsible for day-to-day progress and serves as the City’s contact.

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The successful firm will be expected to meet or exceed all of the specifications in this RFP.

Demonstrated ability to successfully complete the project as well as the ability to work in a responsible and cooperative manner with the City will be considered. The selected individual or firm must comply with all Federal and State requirements and regulations.

4.1 Documents to Be Submitted
Consultant must submit the following information to be considered:

4.1.1 Name and address of firm, name and address of contact person.

4.1.2 Brief introduction to the consultant firm and summary of project as understood by firm.

4.1.3 Experience providing similar scope of service to municipalities.

4.1.4 Organizational chart applicable to this project, identifying the project manager, key personnel, and supporting staff to be assigned to this project, if contracted. Specific responsibilities of each person should be detailed.

4.1.5 Qualifications and resumes of all persons to be assigned to the project, if contracted, and description of their experience in CDBG program administration, CalHome loan administration, MORE program administration, and local program administration.

4.1.6 References.

4.1.7 Work Plan for completing Scope of Services.

4.1.8 Cost and personnel breakdown for project tasks and major elements of the project.

4.1.9 Work tasks and time schedules.

4.1.10 The company shall also provide and maintain at its own expense during the term of the Agreement, a program of insurance satisfactory to cover its operations hereunder.

The following provides detail explanations of items listed above:

Work Plan
The work plan should delineate the proposed approach of completing the tasks set forth in the Scope of Services. Proposals should indicate procedures and methods of analysis that will be used to properly implement the program. Firms should address any problems that they envision to be associated with the project, citing specific suggestions for avoiding these problems. In addition, the work plan should identify how the firm, if contracted, plans to interact with the public, applicants, City staff, LACDA, HCD and/or HUD (i.e. office hours).

Costs and Personnel Breakdown
The cost proposal will be the Consultant’s hourly rates for the City for the term of the services, which will include Primary Consultant’s hourly rate as well as any associates that may work on the City’s programs. Cost Proposal Form, Exhibit A, is to be submitted with this RFP.

Proposal content and price quotations must remain firm and irrevocable for 120 days following the submission date.

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5 Submission Format and Delivery Requirements

5.1 Bid Response Delivery
Mail, courier service, or hand deliver:

City Clerk
City of San Dimas
245 E Bonita Ave
San Dimas, CA 91773
Please submit a minimum of 3 printed bid sets in a sealed envelope labeled “RFP – Administration of Housing Programs” to the City. All proposals will remain the property of the City and will not be returned.

5.2 Date and Hour of Submission
Response must be received on or before April 23, 2026 at 3:00 pm. Any bid that has not been received at the above address by 3:00 pm on April 23, 2026 shall be disqualified from further consideration.

5.3 Acceptance or Rejection of Submissions
The City of San Dimas reserves the right to reject any or all bids, to waive technicalities or irregularities and to accept any bid it determines to be in the City of San Dimas’ best interest.

The acceptance of any bid submission shall not in any way cause the City to incur any liability or obligation to vendor, financial or otherwise. The City of San Dimas may cancel the RFP in whole or part without making any award at its sole discretion, without any liability being incurred by the City of San Dimas to any vendor for any expense, cost, loss or damage incurred or suffered by the vendor as a result of such withdrawal.

5.4 Costs for Document Development
Costs for developing the response to this RFP are entirely the responsibility of the proposing party and shall not be chargeable in any manner to the City of San Dimas. All vendors agree to provide all such additional information as, and when, requested at their own expense. No vendor supplying such information shall be allowed to change the pricing or other cost quotations originally submitted.

5.5 Bid Validity
A bid submitted in response to this RFP is irrevocable for 120 days from the date of submission. The City of San Dimas reserves the right to withdraw a bid acceptance at any time if in the opinion of the City of San Dimas the vendor is unwilling or unable to enter into a form of contract satisfactory to the City of San Dimas. Acceptance will be defined as the City of San Dimas selecting you as our provider of service for the intent of negotiating a contract for services.

5.6 Bid Submission Certification
By submitting a bid, vendor certifies that he or she has carefully examined all the documents for the project and has carefully and thoroughly reviewed this RFP, and understands the materials defined and the terms and conditions thereof.

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Exhibit A: Bid Sheet
Request for Proposals
Cost proposal form for Housing Consultant Services
Proposal is based on a one (1) year agreement with an option to extend up to an additional four (4) years.

Personnel
Hourly Rate Estimated
Weekly Hours
Additional Services: (Time and Material):

Authorized Signature: _______________________________________ Type Name: _______________________________________________ Title: _____________________________________________________ Date: _____________________________________________________

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Exhibit B: Professional Services Agreement

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PUBLIC NOTICE

CITY OF SAN DIMAS

REQUEST FOR PROPOSALS

PROPERTY MANAGEMENT OF CHARTER OAK MOBILE HOME ESTATES AND

MONTE VISTA PLACE SENIOR APARTMENTS
REQUEST FOR PROPOSALS RELEASE DATE: Tuesday, March 10, 2026 PROPOSALS MUST BE RECEIVED ON OR BEFORE: Thursday, April 23, 2026, at 3:00 p.m.

PROPOSALS WILL BE OPENED ON: Thursday, April 23, 2026 at 3:00 p.m.

PLACE OF PROPOSAL RECEIPT: Office of the City Clerk, City Hall, 245 East, Bonita Avenue, San Dimas, California 91773
PROJECT IDENTIFICATION NAME: REQUEST FOR PROPOSALS (RFP) for PROPERTY

MANAGEMENT OF CHARTER OAK MOBILE HOME

ESTATES AND MONTE VISTA PLACE SENIOR

APARTMENTS
NOTICE IS HEREBY GIVEN that the City of San Dimas, County of Los Angeles, California, will receive up to, but not later than, the time set forth above sealed contract proposals for the award of a contract for the above project. Proposals shall be delivered to the City Clerk’s office during the business hours of 7:30 am to 5:30 pm, Monday through Thursday and Fridays from 7:30 am to 4:30 pm, except holidays. POSTMARKS WILL NOT BE ACCEPTED. All proposals shall be made on the form furnished by the City and shall be opened and publicly read aloud at the above-stated time in the Office of the City Clerk of the City of San Dimas, City Hall; Attendance at bid opening is not required.

DESCRIPTION OF WORK: The City of San Dimas is seeking proposals from qualified firms to provide property management of Charter Oak Mobile Home Estates and Monte Vista Place Senior Apartments.

For information, CITY OF SAN DIMAS
please call Lily Flores, Housing Manager
at (909) 394-6282 /s/ Debra Black
City Clerk of the City of San Dimas
PUBLISHED: Inland Valley Daily Bulletin
March 6, 2026
ATTACHMENT 2

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PROFESSIONAL SERVICE AGREEMENT
This professional service agreement (“Agreement”) is made and effective as of XXXX, XX, XXXX, between the City of San Dimas ("Agency"), a municipal corporation, and MDG Associates, Inc. (“Consultant”), a California Corporation. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. TERM
This Agreement shall commence on July 1, 2026 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2031 unless sooner terminated pursuant to the provisions of this Agreement.

II. SERVICES
Consultant shall perform the tasks described and set forth in [Exhibit A], attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in [Exhibit A]. To the extent that [Exhibit A] is a proposal from Consultant, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this Agreement unless specifically agreed to in writing.

III. PERFORMANCE
Consultant shall at all times faithfully, competently, and to the best of their ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

IV. AGENCY REPRESENTATIVE
Agency’s [Title] shall represent Agency in all matters pertaining to the administration of this Agreement, review and approve all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. Agency’s [Title] shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Consultant's compensation, subject to Section V hereof.

V. PAYMENT
A. The Agency agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in [Exhibit B], attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed ATTACHMENT 3

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[[lifetimeValue]] for the total term of the Agreement unless additional payment is approved as provided in this Agreement.

B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency [Title]. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency [Title] and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.

C. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all nondisputed fees. If the Agency disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefore.

VI. TERMINATION OF AGREEMENT
A. Except as otherwise provided herein below, either party may terminate this Agreement, or any portion hereof, by serving written notice of termination upon the other party at least ten (10) days prior to the date of termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency terminates a portion of this Agreement, such termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, less any disputed amounts. Upon termination of the Agreement pursuant to this section, the Consultant will submit an invoice to the Agency as provided herein above.

VII. DEFAULT
A. Either party's failure to comply with the provisions of this Agreement shall constitute a default. In the event that either party is in default for cause under the terms of this Agreement, the affected party shall promptly notify the deficient party of such default and following such notice shall have no obligation or duty to continue compensating or providing any work after the date of default and can terminate this Agreement immediately by written notice to the other party. If such failure hereunder arises out of causes beyond either party’s control, and without fault or negligence, it shall not be considered a default.

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B. If the Agency [Title] determines the Consultant is in default in the performance of any of the terms or conditions of this Agreement, Agency shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service of default notice to cure the default as directed by the Agency in the notice of default. In the event the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

VIII. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the Agency at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement.

Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the Agency and may be used, reused, or otherwise disposed of by the Agency without the permission of the Consultant. With respect to computer files, Consultant shall make available to the Agency, at the Consultant's office and upon reasonable written request by the Agency, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to Agency all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the services under this Agreement.

IX. INDEMNIFICATION AND DEFENSE
A. Indemnification
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless Agency and any and all of its officials, employees, agents, and/or

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volunteers (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of services under this Agreement. Consultant’s duty to indemnify and hold harmless Agency shall not extend to the Agency’s sole or active negligence or willful misconduct.

B. Duty to defend
In the event the Indemnified Parties, individually or collectively, are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this Agreement, and upon demand by Agency, Consultant shall defend the Indemnified Parties at Consultant’s cost or at Agency’s option, to reimburse Agency for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions. Payment by Agency is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and Agency, as to whether liability arises from the sole or active negligence or willful misconduct of the Agency or its officers, employees, or agents, Consultant will be obligated to pay for Agency’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely or actively negligent or to have acted with willful misconduct. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.

X. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in [Exhibit C] attached herewith and incorporated herein by this reference as though set forth in full.

XI. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to the Agency a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency.

Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner.

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B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant and/or its employees for performing services hereunder for Agency. Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness to its employee(s) arising out of performing services hereunder.

XII. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

XIII. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the Agency in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the Agency has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the Agency to any and all remedies at law or in equity.

XIV. NO BENEFIT TO ARISE TO AGENCY EMPLOYEES
During their tenure and for one year thereafter, no member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the services under this Agreement shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the services performed under this Agreement.

XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency [Title] or unless requested by the Agency, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to

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any project or property located within the Agency. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena.

B. Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency, unless the Agency is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the Agency of such Discovery. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless Agency is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to Discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response.

XVI. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by: (i) personal service; (ii) delivery by a reputable document delivery service (e.g., Federal Express), which provides a receipt showing date and time of delivery; or (iii) United States mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To AGENCY: City of San Dimas
Attention: Brad McKinney, City Manager
To CONSULTANT: MDG Associates, LLC
Attention: Rudy Munoz, President
XVII. ASSIGNMENT
A. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Due to the personal nature of the services to be rendered pursuant to

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this Agreement, only Consultant shall perform the services described in this Agreement.

B. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide Agency with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include an indemnity provision identical to the one provided herein identifying Agency as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from Agency for such insurance.

C. The Consultant may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure of Consultant from Consultant's employ. Should Consultant leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.

XVIII. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

XIX. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.

XX. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

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XXI. SEVERABILITY
Any part, provision, or representation of this Agreement or any of its exhibits, including, but not limited to [Exhibit C], which is held to be invalid, void or unenforceable by a court of competent jurisdiction, shall be limited to that part, provision or representation and all other parts, provisions, or representations herein shall remain in full force and effect.

XXII. WORK SCHEDULED/TIME OF COMPLETION
[Note: This section is optional and should be included only when the project is particularly time-sensitive.]
Agency and Consultant agree that time is of the essence in this Agreement. Agency and Consultant further agree that Consultant's failure to perform on or at the times set forth in this Agreement will damage and injure Agency, but the extent of such damage and injury is difficult or speculative to ascertain. Consequently, Agency and Consultant agree that any failure to perform by Consultant at or within the times set forth herein shall result in liquidated damages of [[lifetimeValue]] per day for each and every day such performance is late or delayed. Agency and Consultant agree that such sum is reasonable and fair. Furthermore, Agency and Consultant agree that this Agreement is subject to Government Code Section 53069.85 and that each party hereto is familiar with and understands the obligations of said section of the Government Code.

XXIII. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, [Exhibit D], hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, [Exhibit E] hereto. In the event of conflict, the requirements of Agency's Request for Proposal and this Agreement shall take precedence over those contained in the Consultant's proposal. The incorporation of the Consultant’s proposal shall be for the scope of services to be provided only, and any other terms and conditions included in such proposal shall have no force and effect on this Agreement or the relationship between Consultant and/or Agency, unless expressly agreed to in writing.

XXIV. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that they have the authority to execute this Agreement on behalf of the Consultant and have the authority to bind Consultant to the performance of its obligations hereunder.

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

MDG Associates, LLC
By:
(Signature)
Rudy Munoz
President
City of San Dimas
A Municipal Corporation
Brad McKinney, City Manager
ATTEST:

City Clerk
APPROVED AS TO FORM:

City Attorney
By:

Attachments: Exhibit A Tasks to Be Performed
Exhibit B Payment Schedule
Exhibit C Insurance Requirements
Exhibit D Request for Proposal
Exhibit E Consultant’s Proposal

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EXHIBIT A

TASKS TO BE PERFORMED

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EXHIBIT B

PAYMENT SCHEDULE

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EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency. [Note: Verify minimum limit for each coverage with Agency Risk Manager.] General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
[Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.]
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.

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Rev. 06/22 Page 4 of 20 Design Professional Service Agreement [Note: If the required limits for general liability, auto, and employer’s liability are $1 million or less, the following paragraph may be omitted.] Umbrella or excess liability insurance. [If required to meet higher limits.]. Consultant shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer; • “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.

Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein.

Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.

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Rev. 06/22 Page 5 of 20 Design Professional Service Agreement Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

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Rev. 06/22 Page 6 of 20 Design Professional Service Agreement Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor.

Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to Agency for review.

Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses

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Rev. 06/22 Page 7 of 20 Design Professional Service Agreement and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

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Rev. 06/22 Page 8 of 20 Design Professional Service Agreement

EXHIBIT D

REQUEST FOR PROPOSAL

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Rev. 06/22 Page 9 of 20 Design Professional Service Agreement

EXHIBIT E
CONSULTANT’S PROPOSAL

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ATTACHMENT 4

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Scott Wasserman, Director of Parks & Recreation Subject: Approve a One-Year Contract Extension with Urban Graffiti for Graffiti Abatement and Shopping Cart Retrieval Services for an Amount Not to Exceed $103,000
____________________________________________________________________________

SUMMARY
The contract for graffiti abatement and shopping cart retrieval services is set to expire on June 30, 2026. Staff is requesting the remaining single year extension option be executed for these services for Fiscal Year 2026-27.

RECOMMENDATION
Staff recommends that City Council:
• Approve the extension of the graffiti abatement and shopping cart retrieval services contract with Urban Graffiti for one year to expire on June 30, 2027, in an amount not to exceed $103,000.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
The contract is funded by the General Fund and is included in the FY 2026-27 budget. The current annual contract cost is $103,000.

BACKGROUND
The City of San Dimas contracts with Urban Graffiti Enterprises, Inc. to provide city-wide graffiti removal and shopping cart retrieval services. The initial one-year contract with Urban Graffiti was

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Approve a One-Year Contract Extension with Urban Graffiti for Graffiti Abatement and Shopping Cart Retrieval Services for an Amount Not to Exceed $103,000 Page 2 For the Meeting of May 26, 2026
executed in 2021. In 2022, the contract term was then extended for an additional two-year term through 2024, followed by an additional one-year term to continue service through June 30, 2025.

The City Council subsequently approved a one-year extension to extend services through June 30, 2026. The contract is set to expire on June 30, 2026, if no action is taken to extend the contract. Urban Graffiti has provided exemplary service during the term of the contract and continues to meet all contract requirements.

DISCUSSION/ANALYSIS
Urban Graffiti has provided excellent service and has been very responsive to meeting the needs of the City. During the current fiscal year, Urban Graffiti has responded to 114 calls to remove shopping carts and 291 calls to remove graffiti. Staff recommends extending the contract for an additional one-year term in order to continue effectively addressing graffiti and abandoned shopping carts in the City.

ALTERNATIVES
The City Council could elect not to extend the contract with Urban Graffiti. In this scenario, City staff would release a Request for Bids to identify a contractor to address graffiti abatement and shopping cart retrieval. It is expected that re-bidding the contract will result in significant higher costs to the City.

Respectfully submitted,
Scott Wasserman
Director of Parks & Recreation
Attachments:

1. Proposed Extension Contract with Urban Graffiti

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SERVICE CONTRACT - EXTENSION - EFFECTIVE 07/01/26 – 06/30/27 CONTRACT: Graffiti Removal and Shopping Cart Retrieval
CONTRACTOR: Urban Graffiti Enterprises, Inc.

The undersigned agrees to furnish all labor and materials to provide citywide graffiti removal and shopping cart retrieval services for the City of San Dimas as set forth in the original contract dated July 1, 2022, and for established maintenance costs as set forth in the bid proposal for other related services as requested for Fiscal Year 2026-2027.

GRAFFITI REMOVAL & SHOPPING CART RETRIEVAL
PRICE SCHEDULE for FY 2026-2027

COST PER MONTH COST PER YEAR
$8,583.33 $102,999.96
URBAN GRAFFITI ENTERPRISES, INC.

By: _________________________ __________________________ Signature Print
Title: _________________________ Date: _____________________ State Contractor’s License:

No.: 592356 Class: C33,D38,D52,D36,D42 Expires: ______________

CITY OF SAN DIMAS
________________________________ Date: _______________
Brad McKinney, City Manager
APPROVED AS TO FORM:

By:

Jeff Malawy, Agency Attorney
ATTEST:

Debra Black, Agency Clerk
ATTACHMENT 1

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Authorize the City Manager to Accept Storm Drain Easements from the Brasada Homeowners Association (Tracts 70583-01, 70583-02, 70583-03) in Preparation for Transfer to Los Angeles County and Authorize the City Manager to Convey Storm Drain Easements from the Brasada Development to Los Angeles County
____________________________________________________________________________

SUMMARY
As a condition of project approval, the Brasada developer was required to construct and transfer nine debris basins and associated 18-to-60-inch reinforced concrete storm drain lines to the Los Angeles County Flood Control District. As part of the transfer process, the County requires that all associated storm drain easements be conveyed to the City and subsequently transferred by the City to the County.

A total of 34 storm drain easements are required to complete the transfer of the storm drain system to the County. The City currently holds 22 of the required easements. The remaining 12 easements have been executed by the Homeowners Association and must be formally accepted by the City before the transfer can be completed.

Upon acceptance of all 34 easements, staff requests that the City Council authorize the City Manager to convey the easements to Los Angeles County Flood Control District as part of the Miscellaneous Transfer Drain process.

RECOMMENDATION
Staff Recommends that Council:

1. Authorize the City Manager to accept the storm drain easement dedications from the Brasada Homeowners Association, and

2. Authorize the City Manager to convey all necessary storm drain easements for the Brasada Development to the Los Angeles County Flood Control District as part of the Miscellaneous Transfer Drain process.

GOVERNMENT CODE §84308 APPLIES:

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Transferring the Brasada Development (Tracts 70583-01, 70583-02, 70583-03) Storm drain Easements from the Brasada Development to Los Angeles County Page 2 For the Meeting of May 26, 2026
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
The Brasada Development is located in the northwest corner of the City and includes Tract Maps 70583-01, 70583-02 and 70583-03. As a condition of approval, the developer was required to construct and transfer 9 debris basins and associated 18-to-60-inch reinforced concrete storm drain system to the Los Angeles County Flood Control District.

These facilities protect downstream properties from flooding by detaining runoff and gradually releasing flows into the existing storm drain system. The basins also capture sediment, wildland debris and post-fire material, requiring ongoing maintenance.

Construction began in 2018 and has been completed. The system has passed County inspection and is ready for transfer.

DISCUSSION/ANALYSIS
As part of the transfer process, the County requires that all storm drain easements be conveyed to the County by the City. The County will not accept the easements directly from the developer.

A total of 34 easements are required for transfer of the 9 basins and the associated storm drain system. The City currently holds easements on 22 of the 34 required parcels through tract map dedications or separate recorded instruments. The Brasada Homeowners Association has executed the remaining 12 easements, which now require formal acceptance by the City. Staff therefore requests that City Council authorize the City Manager to accept the remaining easements. Timely acceptance is important because changes in the Homeowners Association leadership could require re-execution of the easement documents by a new association president, potentially delaying completion of the transfer process.

Following acceptance of all easements, staff requests that the City Council authorize the City Manager to convey all necessary easements to the Los Angeles County Flood Control District.

ALTERNATIVES
Council may choose to delay the acceptance of the easements; however, doing so could delay completion of the transfer process if the Homeowners Association leadership changes and the easement documents must be re-executed.

ENVIRONMENTAL REVIEW

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Transferring the Brasada Development (Tracts 70583-01, 70583-02, 70583-03) Storm drain Easements from the Brasada Development to Los Angeles County Page 3 For the Meeting of May 26, 2026
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Shari Garwick
Shari Garwick
Director of Public Works
Attachments:

1. Tract 70583 HOA easement dedications

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ATTACHMENT 1

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01171.0006 2146624.1
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 26, 2026
From: Brad McKinney, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Reject all Bids Submitted for Construction Contract 2025-07 Horsethief Canyon Water Quality Management Improvements
____________________________________________________________________________

SUMMARY
Construction Contract 2025-07 Horsethief Canyon Water Quality Management Improvements was publicly bid on April 2, 2026. The City received seven bids. Staff recommends rejecting all bids and re-advertising the project to incorporate additional construction phasing requirements, milestone deadlines subject to liquidated damages, and enforceable schedule controls intended to minimize operational impacts to the equestrian center during construction.

RECOMMENDATION
Staff recommends that the City Council:
• Reject all bids for Construction Contract 2025-07 Horsethief Canyon Water Quality Improvements and authorize staff to re-bid the project in accordance with Section

3.30.070(A)(1) of the San Dimas Municipal Code Rejecting Formal Bids.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

Page 225 ends

Reject all Bids for Construction Contract 2025-07 Horsethief Canyon Water Quality Management Improvements Page 2
For the Meeting of May 26, 2026

BACKGROUND
Construction Contract 2025-07 consists of the installation of water quality management improvements to Horsethief Canyon Park, primarily within the Sycamore Canyon Equestrian Center. The proposed infrastructure is intended to improve stormwater runoff quality and reduce erosion impacts within the equestrian areas of the park.

The project includes construction of a catch basin and infiltration system, installation of two clarifiers, connection of the horse wash racks to the sanitary sewer system, installation of sewer and storm drain pipelines and concrete channels, paving of areas susceptible to erosion and planting of trees to reduce heat island effects.

The Engineer’s estimate is $700,000.

DISCUSSION/ANALYSIS
On April 2, 2026, the City Clerk publicly opened seven (7) formal bids for Construction Contract 2025-07 Horsethief Canyon Water Quality Management Improvements. The preliminary bid results are as follows:

CC 2025-07 Bid Results Bid Amount
Estate Design and Construction $678,000.00
Addison Miller-Inc $750,523.40
Gentry General Engineering $753,378.00
Shiraz Construction $784,208.75
E2 Contracting $846,060.89
RCCI DBA Ramirez Company $886,330.00
Cora Constructors Inc $915,555.00
Staff reviewed the bids received for the project and recommends rejecting all bids and readvertising the project with revised contract provisions that provide enhanced construction scheduling controls, phased completion requirements, and enforceable schedule accountability measures.

The proposed revisions are intended to better manage the potential duration and extent of active construction areas throughout the project site. Because the equestrian center will remain operational during construction, maintaining safe and continuous access for patrons, staff, horses, and service operations is a critical project objective. Additional contract controls will help minimize disruption to ongoing operations and reduce the risk and impact of prolonged or incomplete work areas.

The revised bid documents will incorporate more detailed phasing requirements, including specified interim milestone completion dates for individual portions of the work, site maintenance requirements, and liquidated damages or other contractual penalties associated with failure to meet required timelines and operational obligations. These provisions are intended to improve contractor performance, reduce the likelihood of extended disruptions, and provide the City with clearer enforcement mechanisms if interim project milestones are not achieved.

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Reject all Bids for Construction Contract 2025-07 Horsethief Canyon Water Quality Management Improvements Page 3
For the Meeting of May 26, 2026
While the current bid documents identify anticipated construction phasing and timelines, they do not include sufficient contractual remedies tied to failure to maintain those schedules. Given the operational sensitivity and complexity of this project, staff believes additional schedule controls and enforceable milestone requirements are necessary to protect City operations and ensure timely completion of the work.

Should Council reject all bids and authorize staff to re-advertise the project, staff anticipates returning to the City Council with a recommendation for award in late July or early August.

ALTERNATIVES
City Council may reject staff’s recommendation and direct staff to proceed with awarding the project to the lowest bidder, Estate Design and Construction. Staff would then return at the next Council meeting to present the project for award.

Respectfully submitted,
Shari Garwick
Shari Garwick
Director of Public Works
Attachments:

1. Horsethief Canyon Equestrian Center Improvements Specs App A & B

2. Horsethief Canyon WQM Improvements Plans

Page 227 ends

1 CITY OF SAN DIMAS

DEPARTMENT OF PUBLIC WORKS
SAN DIMAS, CA 91773

SPECIFICATIONS AND CONTRACT DOCUMENTS
FOR
CONSTRUCTION CONTRACT NO. 2025-07

HORSETHIEF CANYON WATER QUALITY MANAGEMENT

IMPROVEMENTS
BID OPENING DATE: Thursday, April 2, 2026
BID TIME: 2:00 P.M.

ENGINEER’S ESTIMATE: $_ 700,000___
Please direct questions or comments to:

Shari Garwick

CITY OF SAN DIMAS

CITY HALL
245 EAST BONITA AVENUE
SAN DIMAS, CA 91773
(909) 394-6240
sgarwick@ sandimasca.gov
ATTACHMENT 1

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements i
CONSTRUCTION CONTRACT NO. 2025-07

TABLE OF CONTENTS
NOTICE INVITING SEALED BIDS..................................................................................................................................ii SPECIAL PROVISIONS................................................................................................................................................. 1 INSTRUCTIONS TO BIDDERS ................................................................................................................................... 14 DESCRIPTION OF BID ITEMS.................................................................................................................................... 21 BIDDER’S PROPOSAL ................................................................................................................................................ 39 BIDDER'S BOND.......................................................................................................................................................... 46 CONTRACTOR'S CLASSIFICATION.......................................................................................................................... 47 BIDDER'S STATEMENT OF TECHNICAL ABILITY AND EXPERIENCE.................................................................. 48 DESIGNATION OF SUBCONTRACTORS.................................................................................................................. 49 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS.................................................................. 50

REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR OTHERWISE PREVENTED FROM BIDDING BECAUSE OF VIOLATION OF THE LAW OR A SAFETY REGULATION................................................ 51 QUESTIONNAIRE TO GENERAL CONTRACTORS.................................................................................................. 52 NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID .............................. 53 NOTARY ACKNOWLEDGMENT................................................................................................................................. 54 APPENDIX A (Standard Plans).................................................................................................................................... 55 APPENDIX B (Jensen Precast Clarifier) ...................................................................................................................... 56

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements ii

CITY OF SAN DIMAS

NOTICE INVITING SEALED BIDS
CONSTRUCTION CONTRACT NO. 2025-07
BIDS MUST BE RECEIVED BEFORE: Thursday, April 02, 2026 at 2:00PM BIDS WILL BE OPENED ON: Thursday, April 02, 2026 at 2:00PM PLACE OF BID RECEIPT: Office of the City Clerk, City Hall, 245 East, Bonita Avenue, San Dimas, California 91773
PROJECT IDENTIFICATION NAME: CONSTRUCTION CONTRACT NO. 2025-07, HORSETHIEF CANYON

EQUESTRIAN CENTER IMPROVEMENTS
NOTICE IS HEREBY GIVEN that the City of San Dimas, County of Los Angeles, California, will receive up to, but not later than, the time set forth above sealed contract bids for the award of a contract for the above project. All bids shall be made on the form furnished by the City and shall be opened and publicly read aloud at the above-stated time in the Office of the City Clerk of the City of San Dimas, City Hall.

DESCRIPTION OF WORK: This project includes the installation of clarifiers, sewer and storm drain and water quality improvements, asphalt paving, electrical conduit and conducters and specialty items at Horsethief Canyon Equestrian Center. The engineer’s estimate for the cost of the work is $700,000.

OBTAINING CONTRACT DOCUMENTS: Electronic copies of Contract Documents may be requested from the Public Works Department via email at [email protected] or by calling (909)394-6240. Contract documents may also be obtained at the Public Works Department, City Hall, San Dimas, California, upon payment of $10.00, or $20.00 if mailed; both amounts are non-refundable.

Each bid shall be accompanied by bid security referred to in the contract documents and by a list of proposed subcontractors. Evidence of insurance, a performance bond, and a labor and materials bond as specified in the contract documents will be required prior to execution of the contract.

Pursuant to the Labor Code of the State of California, the Director of Industrial Relations has determined the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes applicable to the work to be done. This rate and scale are on file with the Department of Public Works, and copies will be made available to any interested party on request. The contractor to whom the contract is awarded, and the subcontractors under him, must pay not less than these rates for this area to all workers employed in the execution of the contract.

At the time of the award of the contract, the successful bidder shall possess a Class “A” contractor's license or a combination of Specialty Class “C-8, C-12, C-34” licenses sufficient to cover all of the work to be performed by him (OR SUCH OTHER LICENSE[S] AS ARE REQUIRED BY THE PROJECT). Only a contractor registered with the Department of Industrial Relations (“DIR”) to bid on public works contracts in California shall be permitted to submit a bid. Furthermore, only subcontractors registered with the DIR to bid on public works contracts in California shall be permitted to perform work or labor or render service under subcontract to the subject contractor, or be listed on the bid. Further, the project is subject to compliance monitoring and enforcement by the DIR.

In accordance with Public Contract Code section 22300, the bidder who is awarded the contract may substitute securities for retention moneys withheld by a public agency to ensure performance under this contract. The procedure and requirements for substituting said securities is set forth in Public Contract Code section 22300 which is incorporated by this reference as set forth herein.

The City reserves the right to reject any or all bids and to waive any irregularities or informalities in any bid or in the bidding and to make awards in the interest of the City. No bidder may withdraw his bid for a period of ninety (90) calendar days after the opening of bids.

Each bidder is hereby notified of a pre-bid meeting on Tuesday, March 24th , 2026 at 9:00 A.M. at the 1525 Sycamore Canyon Road at the corner of Horsethief Canyon Park Road and Sycamore Canyon Road.

CITY OF SAN DIMAS
For information,
please call San Dimas Public Works Department
at (909) 394-6240 /s/ Debra Black
City Clerk of the City of San Dimas
PUBLISHED: Inland Valley Daily Bulletin
March 18 and March 23, 2026

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 1 SPECIAL PROVISIONS
SP-1 STANDARD SPECIFICATIONS AND GENERAL PROVISIONS
The Standard Specifications and General Provisions for the construction materials and construction methods as set forth in the "Standard Specifications for Public Works Construction," 2021 Edition and the “State of California Department of Transportation Standard Specifications,” May, 2010 Edition, shall be the Standard Specifications and General Provisions for all the Work to be done and the provisions of the Contract for the Work. In case of conflict between the Standard Specifications, the General Provisions, and these Special Provisions, the Special Provisions shall take precedence over and prevail over such conflicting portions.

SP-2 DEFINITIONS
The terms, whenever appearing in these Specifications, shall be interpreted to mean as follows:
“Board” The City Council of the City of San Dimas
“City” The City of San Dimas, California
“City Attorney” The City Attorney of the City of San Dimas “City Engineer” Authorized personnel of the City of San Dimas “City Council” The City Council of the City of San Dimas “Contract” The Contract and Contract Documents
“Contract Documents The plans, specifications, special conditions, and any other related documents or addenda for the Work.
“Contractor” The Contractor bidding on the Work
“State” The State Department of Transportation
“Work” The Work or Improvement
SP-3 TIME LIMIT
The Contractor undertaking this project must return the executed Contract Documents within Ten (10) calendar days of the City Council award date, and to commence work within Five (5) calendar days from Notice to Proceed. The Contractor will have Seventy Five (75) working days to complete the project.

The working hours are Monday thru Friday 7:00 am to 5:00 pm with the exception of City Holidays.

The City Council will not authorize any of the Work to be done under these specifications before the Contract has been signed, and any of the Work that is done by the Contractor in advance of such time shall be considered as being done at its own risk, and on its own responsibility, and as a consequence, will be subject to rejection having been done without the presence of the City Engineer or Inspector appointed by the City Engineer.

SP-4 CONTRACTOR’S RESPONSIBILITY
A. SUPERINTENDENCE
Whenever the Contractor is not present on any part of the Work where direction is needed, orders given by the City Engineer shall be received and obeyed by the superintendent or foreman or authorized representative who may be in charge of the Work. Any order given by the City Engineer, not otherwise required to be in writing by the specifications will, on request of the Contractor, be given or confirmed in writing. An authorized representative of the Contractor shall be at the work Page 231 – 378 Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 2 site during working hours.

B. CHARACTER OF WORKMEN
All superintendents and foreman shall be English-speaking. Any superintendent, foreman, laborer, or other person employed on the Work by the Contractor who fails or refuses to perform the Work in the manner specified herein shall be discharged immediately, and such person shall not again be employed on the Work. Upon written notification, the Contractor or any subcontractor shall discharge any person who is in the opinion of the City Engineer incompetent, disorderly, unfaithful, or otherwise unsatisfactory. Such discharge shall not be the basis of any claim for compensation or damage against the City or any of its officers.

SP-5 CITY ENGINEER AND CITY ENGINEER’S RESPONSIBILITY
Whenever in these specifications, or in other contract documents, where these specifications govern, the term, “City Engineer”, shall mean authorized personnel of the City of San Dimas.

The City Engineer shall have the general supervision and direction of the Work. He has authority to stop the Work whenever such stoppage may be necessary to insure the proper execution of the Contract. He shall have authority to reject any work or materials which do not conform to the Contract Documents, to direct the application of work forces to such portions of the Work as in his judgment is required, to order the work force increased or diminished, to direct the sequence of the Work, and to decide questions which arise in the execution of the Work.

The City Engineer shall provide inspection for all the Work to be performed under the Contract. All materials and the Work shall be performed only in the presence of the City Engineer or his authorized inspector, and any Work done in the absence of the City Engineer or his authorized inspector shall be subject to rejection. The Contractor shall notify the City Engineer forty-eight (48) hours in advance of any Work to be done, in order that inspection services may be provided.

SP-6 INSURANCE REQUIREMENTS
Before execution of the Contract, during the entire period of the Contract, and for periods after the end of the Contract, the Contractor shall have in place all of the insurance coverage’s required in this section. The Contractor’s insurance shall comply with all items specified by the Contract. Any subcontractors shall be subject to all of the requirements of this section, and the Contractor shall be responsible to obtain evidence of insurance from each subcontractor.

A. INSURER REQUIREMENTS
All insurance policies used to satisfy these requirements shall be issued by insurers authorized to do business in the State of California. Insurers shall have a current A.M. Best’s ratings of not less than A: VII unless otherwise approved by the City.

B. COVERAGE’S, LIMITS AND POLICY REQUIREMENTS
The Contractor shall maintain the types of coverage’s and limits as stated:

1. Commercial General Liability Insurance Commercial General Liability Insurance occurrence form, including all coverage’s provided by and to the extent afforded by Insurance Services Office Form CG 0001 ed. 11/88 or 11/85, with no special

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 3 limitations affecting the City. The limit for all coverage’s under this policy shall be no less than $2,000,000 per occurrence. The City, its employees, officials and agents shall be added as an additional insured by endorsements to the policy. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, non-renewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, self-insurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.

2. Commercial Automobile Liability Insurance Commercial Automobile Liability Insurance including all coverage’s provided by and to the extent afforded by Insurance Services Office Form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting the City. The limit for bodily injury and property damage liability shall be no less than $2,000,000 per accident. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, nonrenewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, self-insurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.

3. Workers’ Compensation Insurance Workers’ Compensation Insurance shall meet all statutory benefit requirements of the Labor Code of the State of California. Employers Liability Insurance with a minimum limit of $1,000,000 per claim. The policy shall contain or be endorsed to include a waiver of subrogation in favor of the City.

C. ADDITIONAL REQUIREMENTS
The procuring of such required policies of insurance shall not be construed to limit the Contractor’s liability hereunder or to fulfill the indemnification provisions and requirements of the Contract. There shall be no recourse against the City for payment of insurance premiums or other related costs. The City shall notify the Contractor in writing of changes in the insurance requirements. If the Contractor does not deposit, within sixty (60) days of receipt of such notice, copies of acceptable insurance policies incorporating the changes with the City, the Contractor shall be deemed in default under the Contract.

Any deductibles or self-insured retentions must be declared to and approved by the City. Any deductible exceeding an amount acceptable to the City shall be subject to the following changes:

1. The insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City and its officials, employees and agents (with additional premium, if any to be paid by the Contractor); or

2. The Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 4 D. VERIFICATION OF COMPLIANCE
The Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this section, the Contractor shall deliver to the City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium, or accompanied by other proof of payment satisfactory to the City.

SP-7 PROGRESS PAYMENTS
Progress payments will be made in accordance with Section 9-3 of the Standard Specifications. The City shall retain five (5) percent of each progress payment to the Contractor in order to ensure performance under the Contract. Upon written claim by the Contractor submitted to the City Engineer on or before the twenty-fifth (25) day of each month during which the Work is under construction, the City Engineer will make an approximate measurement of the Work performed to that date and recommend to the City a progress payment to be paid for the Work completed. All requests for Payment shall be submitted on a City provided template. Payment will be made to the Contractor on or about the fifteenth (15) day of the month following completion of each estimate period. No payment shall be made or required to be made when, in the judgment of the City Engineer, the Work is not proceeding in accordance with the Contract.

A. SUBSTITUTION OF SECURITIES FOR MONIES WITHHELD TO ASSURE

PERFORMANCE AND PAY EARNED RETENTIONS DIRECTLY TO AN ESCROW AGENT In accordance with California Public Contract Code, Section 22300, the Contractor may request permission to substitute securities in lieu of having retention withheld by the City from progress payments when such payments become due or, in the alternative, the Contractor may request that the City make payments of earned retentions directly to an agreed upon designated escrow agent at the Contractor’s expense. The following shall control if either option is requested by the Contractor:

1. Substitution of Securities for Performance Retention At some reasonable time before any progress payments would otherwise be due and payable to the Contractor in the performance of the Work under the Contract, the Contractor may submit a request in writing to the City requesting permission to substitute retentions with securities equivalent to the estimated amount of retention (“Estimated Retention”) to be withheld by the City. The Contractor shall deposit such securities with the City or may, in the alternative, deposit such securities in escrow with a state or federally chartered bank in California, as the escrow agent, and at the Contractor’s expense.

Such securities will be equivalent or greater than the Estimated Retention. If on or after the date the securities are to be deposited: (a) the Contract is modified, by written modification, change order or otherwise, resulting in the Contractor being entitled to receive an amount more than the estimated Contract amount; and/or (b) the City, by a reservation of rights and at its sole discretion and upon advise of the City Attorney, determine that the amount of the securities on deposit, are not equal to or greater than the Estimated Retention, the Contractor shall within a reasonable time, upon the request of the City, deposit additional securities, so that the amount of securities on deposit with the City or escrow agent is equivalent or greater in value than the amount

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 5 of Estimated Retention. Upon satisfactory completion of the Contract, which shall mean, among other things, that the City is not otherwise entitled to retain proceeds from progress payments as elsewhere provided in the Contract or under applicable law, the securities shall be returned to the Contractor.

2. Deposit of Retention Proceeds with an Escrow Agent As an alternative to the substitution of securities, as provided in (A)(1) above, or the City otherwise retaining and holding retention proceeds from progress payments, the Contractor may request the City to make payments of retentions earned directly to an escrow agent with the same qualifications as required in paragraph (A)(1) above and at the expense of the Contractor. At its sole expense, the Contractor may direct the investment of such retention payments into only such securities as mentioned in paragraph (A)(3) below and shall be entitled to interest earned on such investments on the same terms provided for securities deposited by the Contractor. Upon satisfactory completion of the Contract, which shall mean when the City would not otherwise be entitled to withhold retention proceeds from progress payments had the Contractor not elected to have such proceeds deposited into escrow, the Contractor shall be allowed to receive from the escrow agent all securities, interest, and payments deposited into escrow pursuant to the terms of this section. The Contractor shall pay to each subcontractor, not later than twenty (20) days of receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each subcontractor, on the amount withheld to insure performance of the Contractor.

3. Securities eligible for investment Securities eligible for investment shall include those listed in California Government Code Section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed upon between the Contractor and the City. The Contractor shall be the beneficial owner of any securities substituted for any monies withheld and shall receive any interest thereon.

4. Escrow Agreement for security deposits in lieu of retention The Escrow Agreement that shall be used for the deposit of securities in lieu of retention shall substantially conform to the form prescribed in California Public Contract Code Section 22300(e).

5. Inconsistencies with prevailing statutory requirements If there is any inconsistency between or differences in Public Contract Code Section 22300 and the terms of this provision, or any future amendments thereto, Section 22300 shall control.

B. RELEASE OF RETENTION PROCEEDS:

Retention proceeds withheld by the City, or by the Contractor from any subcontractor shall be governed by California Public Contract Code, Section 7107. Within sixty (60) days after the date of completion of the Work covered by the Contract, the retention withheld from the Contractor shall be released, unless the City decides to continue to withhold such proceeds, as provided for within the Contract. In the event of a dispute between the Contractor and the City involving the Work, the City may withhold an amount from the retention payment that shall not exceed 150 percent (150%) of the estimated value of the disputed amount from final payment to the Contractor. The date of completion of the Work shall mean any of the following:

1. The occupation, beneficial use, and enjoyment of the Work by the City, excluding any operation only for testing, startup, or commissioning, by the City, or its agent,

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 6 accompanied by cessation of labor on the Work;

2. The acceptance by the City, or its agent, of the Work;

3. After the commencement of the Work, a cessation of labor on the Work for a continuous period of one-hundred (100) days or more, due to factors beyond the control of the Contractor; or

4. After the commencement of the Work, a cessation of labor on the Work for a continuous period of thirty (30) days or more, if the City files and records a "Notice of Cessation" or "Notice of Completion" with the Los Angeles County Recorder’s Office.

The Contractor may withhold from a subcontractor its portion of the retention proceeds if a bona fide dispute exists between the Contractor and the subcontractor. Otherwise, payment must be made within ten (10) days from the time that any retention proceeds are received by the Contractor. The amount withheld from the retention payment shall not exceed 150 percent (150%) of the estimated value of the disputed amount. In the event retention payments are not made within the required time periods, the City or the Contractor withholding the unpaid amounts shall be subject to a charge of two percent (2%) per month on any improperly withheld amounts in lieu of interest otherwise due.

In any action for the collection of funds improperly withheld, the prevailing party shall be entitled to attorney’s fees and costs.

SP-8 LIQUIDATED DAMAGES
Liquidated damages will be assessed in accordance with Section 6-9 of the Standard Specifications.

Progress at the rate of $500 per day. Payments made by the City after the scheduled completion date does not constitute a waiver of liquidated damages.

SP-9 DISPUTE RESOLUTION
Section 20104 et seq. of the California Public Contract Code prescribes a process for utilizing informal conferences, nonbinding judicially supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. In the case of a dispute between the Contractor and the City in regards to this Contract, the requirements of Section 20104 et seq. of the California Public Contract Code shall apply.

SP-10 PROTECTION OF WORK AND MATERIALS
In addition to the requirements of Section 4-1.2 of the Standard Specifications, the Contractor shall be responsible for the protection of the Work until it has been inspected and accepted by the City Engineer. Any Work damaged or destroyed prior to acceptance of the Work shall be replaced at the Contractor’s expense and to the satisfaction of the City Engineer. This requirement pertains to all sections of the Contract.

The Contractor’s attention is directed to Section 7105 of the Public Contract Code of the State of California prohibiting assignment of responsibility to the Contractor for repairing work damaged by an act of God, in excess of 5% of the contracted amount, provided that the Work damaged is built in accordance with accepted and applicable building standards, and the plans and specifications of the City.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 7 SP-11 SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed by the Contractor. The noise level from the Contractor’s operation, between the hours of 8:00 p.m. to 6:00 a.m., shall not exceed 86 dBA at a distance of 50 feet. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level. Said noise level requirement shall apply to all equipment for the Work or related to the Work, including but not limited to trucks, transit mixers or transient equipment that may or may not be owned by the Contractor. No internal combustion engine shall be operated on the project without a muffler. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.

SP-12 STREET SIGNS
During period of construction, the Contractor will be responsible for any damage caused to street signs and stop signs within the area of the Work. If the nature of the Work requires the removal of street signs or stop signs, the Contractor may deliver the signs to the City Maintenance Yard for storage. All signs will be reinstalled as directed by the City Engineer.

SP-13 TRAFFIC CONTROL
The Contractor shall comply with all the requirements of Section 7-10 of the Standard Specifications, Subsection 56-2 of the Caltrans Standard Specifications, and the current requirements set forth in the “Manual of Traffic Controls for Construction and Maintenance Work Zones” published by the Department of Transportation, State of California, and to provide all barricades, pedestals and other means necessary to provide the safety of the public and the control of traffic. Flasher units on barricades shall have a twelve (12) volt system. In addition, the Contractor must be prepared to provide additional traffic control measures when necessary for any condition that may arise during the construction period. Failure to provide adequate safety devices, as directed by the City Engineer, will cause the City to install safety devices as needed at the cost of $50 per location per day, and said cost will be assessed to the Contractor.

A. PROTECTION OF WORK AND PUBLIC
The Contractor shall take all necessary measures to protect the Work and prevent accidents during any and all phases of the Work. If deemed necessary by the City, the Contractor shall repair the damaged area in accordance with these special provisions.

Should the Contractor appear to be neglectful or negligent in furnishing warning and protective devices, the City Engineer may direct attention to the existence of a hazard and the necessary warning and protective measures shall be furnished and installed immediately by the Contractor at their expense. Should the City point out the inadequacy of warning and protective measures, such action on the part of the City Engineer shall not relieve the Contractor from responsibility for public safety or abrogate their obligation to furnish and pay for these devices. If the Contractor fails to provide such devices, the City Engineer will place the devices or cause the devices to be placed.

The cost of placing such devices shall be the sole responsibility of the Contractor and shall be paid for at the rate of $45/hour for labor and vehicle use, $15/day per barricade and any other costs incurred by the City relative to traffic control. The costs shall be deducted from the total Contract price for the Work.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 8 B. CONSTRUCTION SIGNING
Construction signing shall consist of furnishing, installing, maintaining and removing construction signs and barricades as required by the California Manual of Uniform Traffic Control Devices (CA M.U.T.C.D.). The traffic control system shall be installed prior to starting the Work and shall not be removed until all the Work has been completed.

C. TRAFFIC MAINTENANCE
The Contractor shall be responsible for handling vehicular and pedestrian traffic in accordance with Section 5-7, 600 and 601 of the Standard Specifications and these Special Provisions.

All trucks which the Contractor proposes to use that exceed the legal load limit, when loaded, will be required to have overweight permits from the City prior to using City streets.

The Contractor shall prepare any additional traffic control plans to compliment the approved traffic control plans included in the bid set as needed. Any additional traffic control plans shall be submitted to the City for approval at least five (5) days prior to commencement of the Work. The traffic control plans shall show:

1. Existing and temporary lane lines;

2. Dimensions of the Work zone and street improvements;

3. Advance warning signs on all streets under construction and all side streets that intersect with these streets; and

4. Delineators.

The traffic control plan shall indicate the sequence of lanes or portions of lanes being closed, and the travel plan for each phase of the Work.

The traffic control plans shall:

1. State that the traffic control plan conforms to the "California Manual of Uniform Traffic Control Devices (CA MUTCD);

2. Identify the emergency contact person and their phone number.

3. Provide the minimum required lane widths and clearances to obstructions.

The Contractor shall cooperate with the City Engineer in handling traffic through the Work area and the Contractor shall make arrangements to assure the Work area is clear of parked vehicles and maintain clear access to driveways.

The Contractor shall provide controlled pedestrian crossings through the Work. Crossings shall provide pedestrians a means of passing over or through the Work without endangering pedestrian safety.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 9 The Contractor shall use the required number of barricades to close those areas where the subgrade has been prepared and left overnight prior to installing the pavement surface. The use of cones will not be permitted.

A detour sign will be required for intersections if the delay for the intersections cross-street will be substantial. The detour sign shall include installation of advance signing displaying the anticipated delay time. The sign shall be installed on the cross street and the street where the Work is performed shall be barricaded to through traffic. A detour sign will not be required if a cross road only needs a temporary closer no more than five (5) minutes as the Work progresses through the intersection.

The signing of the detour route shall be approved by the City Engineer prior to installation of the detour and closure of the road.

The Contractor's equipment and personal vehicles of the Contractor's employees shall not be parked on the traveled way at any time. Overnight parking of construction equipment in the Work zone or on adjacent roads is not permitted. Parking of construction equipment shall be confined to the approved storage site.

D. STRIPING
Temporary striping and marking for traffic control shall conform to Section 310-5.6.5 of the 2009 Standard Specifications. Temporary striping and marking which has no further use shall be removed by wet sandblasting, and all sand used in sandblasting shall be removed without delay as the sandblasting operation progresses.

Temporary Pavement Markers (Removable Tabs):

The Contractor shall furnish and install removable traffic tabs every 10 feet when any permanent striping is removed, destroyed or covered due to construction activities. Also, temporary removable traffic tabs shall be installed at location where a stop bar or crosswalk is removed, destroyed or covered due to construction activities. The contractor shall maintain all tabs until permanent striping is installed and/or replaced. The contractor shall remove all temporary traffic tabs, so as not to disturb or destroy the asphalt concrete, during the course of placing the permanent striping legends.

Temporary Overlay/Pavement Markers (TOMs) shall be installed prior to removing traffic control devices, including detours.

E. RESTRICTIONS ON CLOSURE OF STREETS AND TRAFFIC LANES The Contractor shall conduct all operations so as to provide reasonable access to the adjoining properties with a minimum of inconvenience to the public by having no greater length or quantity of the Work under construction than can be properly prosecuted. No trench shall be left open overnight.

Trenches shall be plated or backfilled flush at the end of each working day.

The contractor shall maintain access to the equestrian stalls and offices at all times with the exception of areas that are under active construction. All trenches to be backfilled at night.

The Contractor shall provide steel plates and construct temporary A.C. ramps where necessary to provide safe and drivable access to residents and businesses.

F. PAYMENT
Payment for traffic control and protection of the work area including the furnishing all materials, labor,

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 10 equipment and all incidentals necessary to complete the Work in accordance with the Standard Specifications and these special provisions shall be INCLUDED IN BID ITEM 2 IN THE BIDDER’S PROPOSAL AND NO ADDITIONAL COMPENSATION WILL BE ALLOWED. The Contractor shall include the cost of temporary striping and all traffic markings and legend as shown on the plans.

In the event that the Director of Public Works approves a temporary road closure, the Contractor shall notify effected residences and business and the following agencies at least 48 hours in advance:

San Dimas Sheriff Station Local Fire Authority
San Dimas Hospital Bonita Unified School District
Road Closures shall be kept to a minimum, and shall only be allowed where necessary for the Work scheduled for that day. The Contractor shall post notification of the road closure using a changeable message sign forty-eight (48) hours prior to and throughout the closure. Sign verbiage must be approved by the Director of Public Works. The Contractor shall only open the length of trench that the Work can be completed on and the trench backfilled that same day.

SP-14 RESPONSIBILITY TO THE PUBLIC
Due to the nature of this project involving some inconvenience to residents, a good Public Relations Program is mandatory and evidence of satisfactory past performance in this area will be required.

Payment for this item shall be included in the contractor’s Mobilization costs.

A. PUBLIC CONVENIENCE
At least ten (10) calendar days prior to commencing work, the Contractor shall submit a construction schedule to the City for approval. Based on the construction schedule, the Contractor will notify residents, and businesses of the Work and post temporary "NO PARKING" signs at no cost to the City. Signs will be posted at all intersections and along street at a maximum of 200 feet between signs. Signs may be attached to existing poles or street light standards, but when necessary the Contractor shall furnish posts. The "NO PARKING" signs shall be placed not less than twenty-four (24) hours prior to performing the Work; therefore, a request for changes in the schedule requiring additional posting shall be submitted by the Contractor for approval by the City Engineer at least forty-eight (48) hours prior to the Work.

Contractor shall coordinate construction schedule with Sycamore Canyon Equestrian Center Staff and City a minimum of 7 days prior to work.

The Contractor shall provide access to all stalls/barn area during non-working hours.

B. PROPERTY DAMAGES AND INDEMNIFICATION
a. Contractor shall indemnify, defend and hold harmless City/Government Agency and its officers, employees, and agents (collectively, the "Indemnified Parties") from and against any and all losses, damages, liabilities, costs, and expenses, including reasonable attorneys' fees, arising out of or in connection with any claim, suit, action or proceeding brought by any third party for damages to private property caused by Contractor's work. b. The Contractor shall process and resolve all claims reported or submitted by the public as follows:

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 11 1. Contractor shall provide contacts to the City and upon request to the public for submittal of all claims related to this project.

2. Contractor shall be responsive to any resident/private owner claims regarding such damages and shall provide a written response to the claimant and City within five (5) business days after receipt of the claim.

3. Contractor shall use best efforts to resolve all claims within thirty (30) business days after receipt of the claim.

4. Contractor to submit to the City a copy of the claim, a written analysis of the claim, and a statement indicating whether or not you will pay the claim. If the claim is rejected, provide the reasons for rejection in writing.

5. Contractor acknowledges and agrees that failure to be responsive to resident/private owner claims in accordance with SP 14 Section B shall result in liquidated damages of fifty dollars ($50) per day for each day beyond the first five business days that Contractor fails to provide a written response to the claimant.

SP-15 EXISTING UTILITIES
Facilities of individuals or entities known to have utilities in the Work area are shown on the plans in their approximate location, in those Work areas where conflict is anticipated; however, not all the locations of subsurface utilities are shown on the plans. It is the Contractor’s responsibility to ascertain and determine, at his own risk, the true location of all facilities and utilities in the Work area.

The following is a list of individuals or entities which may have facilities or utilities in the Work area.

This list is merely informational for the Contractor and may or may not be complete or inclusive:

Sanitary Sewers/Storm Drain City of San Dimas
L.A. County Department of Public Works
L.A. County Sanitation District
Water Golden State Water Co.

Metropolitan Water District
Gas Southern California Gas Company
Electricity Southern California Edison
Telephone Spectrum
Frontier
Underground Service Alert Members (800) 422-4133
Prior to any construction, the Contractor shall pothole and locate existing utilities within the Work area.

SP-16 HIGHWAY CONSTRUCTION PERMIT

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 12 Pursuant to the authority contained in Section 591 of the State of California Vehicle Code, the City has determined that, within such areas as are within the limits of the Work and are open to public traffic, the Contractor shall comply with all the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Attention is directed to the statement in Section 591 of said code which does not relieve any person from the duty of exercising due care. The Contractor shall take all necessary precautions for the safe operation of his equipment and the protection of the public from injury and damage from such equipment.

SP-17 BEST MANAGEMENT PRACTICES
In compliance with the Federal Clean Water Act, the Contractor will be required to implement Best Management Practices (“BMPs”) to prevent and control the entry of pollutants of non-stormwater runoff into the City’s storm drain system. The Contractor is hereby advised that the City has adopted Ordinance No. 1017 to regulate Urban Runoff Pollution. The Contractor is further advised that the City has established BMPs to be employed at construction sites, and also has available for the Contractor copies of the, “Stormwater Best Management Practice Handbook,” published by the California Stormwater Quality Association (CASQA), an introductory guide to stormwater quality control on construction sites, which contains several principles and techniques that can be used to help prevent stormwater pollution.

SP-18 PRE-WORK CONFERENCE
Prior to commencement of the project, but after award of the contract, the Contractor must contact the Public Works Department at (909) 394-6240 to arrange for a pre-construction conference. The contractor shall have all submittals turned into the City prior to the end of the pre-work conference.

These submittals shall include at a minimum:

1. Traffic Control Plans

2. Emergency (24 hour) contact information for Contractor’s Project Manager and on-site foreman

3. Mix Designs for Asphalt Concrete, Portland Cement Concrete, Masonry Block, Rebar, Street Lights, Conduit, Pull Boxes, Electrical Wiring, Connectors and all other material submittals.

4. Construction Work Schedule, CPM (Critical Path Method) including sequence of work

5. Neighborhood Construction Notification Letters

6. Truck/Haul Routes
SP-19 PROJECT PHASING AND ADDITIONAL COORDINATION
Construction sequencing and phasing requirements shall include the following:

A. No adjacent driveways to be closed at the same time. Maintain one driveway for access at all times.

B. All work shall be ramped to allow for truck/horse trailer access when not in active construction.

C. All work to be done is within an active park and equestrian area. Contractor must take extra precautions to protect work area. Excavations must be covered and fenced if left unattended at any time.

D. One wash rack to remain serviceable and available for equestrian use at all times. Contractor may coordinate for temporary relocation of wash racks with Sycamore Canyon Equestrian Center Operator.

E. All pavement seams shall be approved by the City Engineer.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 13 F. Contractor shall coordinate activities with Equestrian Center operator. Contractor to accommodate center schedule for major events.

G. Minimum notice before paving operations (removals or paving) is 7 calendar days.

H. Contractor to assist in coordination, provide and maintain access for pickup of trash collection.

I. All trenching shall be backfilled at the end of each day.

J. Contractor to trim trees near wash racks as necessary to remove interfering branches. Extent of Trimming to be approved by City Arborist prior to work. Tree must be left balanced.

K. All trucks which the Contractor proposes to use that exceed the legal load limit, when loaded, will be required to have overweight permits from the City prior to using City streets.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 14 INSTRUCTIONS TO BIDDERS
IB-1 SECURING DOCUMENTS
The Contract Documents are available for examination without charge in the Public Works Department, and copies may be obtained from the Public Works Department in the manner specified in the "Notice Inviting Bids."
IB-2 EXAMINATION OF PLANS, SPECIFICATIONS & SITE OF WORK The bidder is required to carefully examine the plans, specifications, and the Work site. It will be assumed that the bidder has investigated and is satisfied as to:

A. The conditions to be encountered, including all installations and utilities, whether underground, surface, or overhead;
B. The character, quality, and quantities of work to be performed and materials to be furnished; and
C. The requirements of the plans, the specifications, the special provisions, and the Contract.

It is mutually agreed that submission of a proposal shall be considered prima facie evidence that the bidder has made such examination.

The plans show conditions as they are believed to exist, but the Contractor is not to infer that all of the conditions as shown actually existent, nor shall the City or any of its officers be liable for any loss sustained by the Contractor as a result of any variance between conditions shown on the plans and actual conditions revealed during examination or progress of the Work.

Each bidder is hereby notified of a mandatory pre-bid meeting on Tuesday, 24 March at_9:00_ a.m.

The location of the mandatory pre-bid meeting will be at 1525 Sycamore Canyon Road at the intersection of Horsethief Canyon Park Rd and Sycamore Canyon Road.

All questions or comments regarding this project shall be submitted via mail, email, or fax and shall be received prior to 3:00 pm, Monday, March 30th, 2026.

IB-3 INTERPRETATION OF DRAWINGS AND DOCUMENTS
If any bidder finds discrepancies in, or omissions from the plans, specifications, the special provisions or other proposed Contract Documents, or if the bidder should be in doubt as to the true meaning of any part of the Work, they shall at once make a written request to the City Engineer for correction, clarification, or interpretation of the point(s) in question. The person submitting such request shall be responsible for its prompt delivery. Requests for clarification, interpretation or correction must be received a minimum of 2 business days prior to the bid opening in order to allow time for a written response from the City.

In the event that the City Engineer receives such a request, and it should be found that certain essential information is not clearly and fully set forth, or if the City Engineer discovers errors, omissions, or points requiring clarification in the plans, specifications, special provisions, or other related Contract Documents, a written addendum will be mailed to each person to whom a set of Contract Documents has been delivered. The City Council will not be responsible for any

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 15 instructions, explanations, or interpretations of the Contract Documents presented to bidder in any manner other than by written addendum.

IB-4 ADDENDA OR BULLETINS
The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be and are made a part of the Contract Documents, and shall be returned with them. Before submitting their bid, each bidder shall be responsible to discover whether or not any addenda have been issued, and the bidder’s failure to include any such addenda issued shall render their bid informal, and result in its rejection.

IB-5 BID PROPOSALS
The Contractor shall submit a bid proposal for the Work in accordance with the Bidder’s Proposal included in these specifications. For each subcategory of Work as set forth in the Bidder’s Proposal, all bidders are to provide a subtotal for such work by multiplying the given estimated quantities of Work, as indicated in the Bidder’s Proposal, by the unit prices as submitted by the bidders. In the case of a math error whereby the subtotal for any such work does not equal the quantity of work times the provided unit price, the unit price shall prevail and bids will be computed based upon the unit price and compared on the basis of the corrected subtotals. The award will be made to the lowest responsible bidder based on the "Total of Base Bid Items", as may be corrected and adjusted by the City as set forth herein.

IB-6 LICENSING OF CONTRACTORS
Before submitting any proposal, ALL persons, firms, partnerships or corporations shall be licensed in accordance with the provisions of Chapter 9 of Division 111, Business and Professions Code of the State of California, and any applicable ordinances of the City. For this project, the Contractor will be required to possess a “A” General Engineering Contractor’s License a “C8” Concrete License, a "C12" Earthwork and Paving License, or a “C34” Pipeline Contractor’s License. It is a misdemeanor for any unlicensed person to submit a bid in response to this invitation in the capacity of a Contractor (See Section 7028.15 of the Business and Professions Code of the State of California).

IB-7 PERMITS AND LICENSES
The Contractor and each of its subcontractors will be required to obtain a City of San Dimas business license to operate in the City. Additionally, the Contractor is required to obtain a City of San Dimas Encroachment Permit “No Fee” prior to commencing any work.

IB-8 TAXES
No mention shall be made of sales tax or use tax, as all bid prices submitted will be considered as including such tax.

IB-9 PROPOSALS
Before a bid will be considered, the bid must be made in accordance with the following instructions:

1. Bids shall be made upon the forms attached herein; all bid items shall be properly filled out; numbers shall be stated both in words and in figures, and the signatures of

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 16 all persons signing shall be in longhand. If there is a conflict in the bid item unit prices and bid item totals, the bid item unit prices shall govern. Should it be necessary to remove any of the bid document pages for typing the proposal, etc., they shall be reassembled and attached either by ring binder or by stapling together, and submitted.

2. All prices and notations must be in ink or typewritten. No erasures will be permitted.

Mistakes may be crossed out, and corrections typed or written with ink adjacent thereto, and must be initialed in ink by the person or persons signing the bid.

3. Any proposal which, in the opinion of the City Council, is so unbalanced between the various Contract items so as to be detrimental to the best interest of the City will be rejected.

4. Bids shall not contain any recapitulation of the Work to be done. No oral, telegraphic, or telephonic proposals of modifications will be considered.

5. Each bidder shall list his proposed subcontractors on the form accompanying the proposal in accordance with the provisions of the specifications.

6. Each bidder shall furnish a statement of his technical ability, experience, and references properly and fully filled out on the form provided.

7. The City Council may require any bidder to furnish a statement of his financial responsibility.

8. Each bidder must accompany their bid with either a Cashier's Check, upon some responsible bank, or a check upon such bank properly certified, or by a corporate Surety Bond meeting the requirements of Section 2-4 of the Standard Specifications, payable to the City of San Dimas for a sum of not less than ten (10) percent of the aggregate sum of the bid, which check or bond and the monies represented thereby shall be held by the city as a guarantee that the bidder, if awarded the Contract, will, in good faith, enter into such Contract and furnish the required bonds. The bidder agrees that, in case of his refusal or failure to execute the Contract and give the bonds within time limit set herein, after written notice that the Contract has been awarded to the bidder for the Work, such check or bonds and the money represented thereby, shall remain the property of the City. The surety will pay to the City the damages which the City may suffer by reason of the bidder’s failure, not exceeding the sum of ten (10) percent of the amount of the bid. A bid received and not accompanied by such Cashier's or Certified check, or approved bond shall be rejected.

9. Bids shall be delivered to the City Clerk, in the City Hall, on or before the day and hour set for the opening of bids, in the "Notice Inviting Bids," which bids shall be enclosed in a sealed envelope, and bearing the title of the Work and the name of the bidder.

10. Bid protests shall comply with City Municipal Code Section 3.30.080.

IB-10 DISQUALIFICATION OF BIDDERS
No person, firm or corporation shall be allowed to make, file, or be interested in more than one bid

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 17 for the same work unless alternate bids are called for. A person, firm, or corporation who has submitted a sub-proposal to a bidder, or who has quoted prices on materials to a bidder, is not hereby disqualified from submitting a bid in his own behalf.

IB-11 WITHDRAWAL OF BID
Any bidder may withdraw their bid in person or by written request at any time prior to the scheduled closing time for receipt of bids.

IB-12 OPENING OF BID PROPOSALS
The City Clerk will in open session publicly open, examine, and declare the bids at the time set forth in the "Notice Inviting Bids." Bidder or their authorized representatives are invited to be present.

IB-13 AWARD OF CONTRACT OR REJECTION OF BIDS
The Contract for the Work will be awarded to the lowest responsible bidder complying with these instructions and with the "Notice Inviting Bids." The City Council, however, reserves the right to reject any and all bids, and to waive any informality in the bids received. The City Council also reserves the right to withhold award for a period not to exceed ninety (90) days from the date the bids are received by the City Clerk of the City as specified in the "Notice Inviting Bids." IB-13.1 BID PROTESTS
To be considered, a bid protest must be filed in writing within 3 business days of the bid opening.

Only a contractor who has submitted a bid on the project may file a bid protest. The following items must be included in the bid protest:

1. The bid protest must be submitted in writing and signed by a legally authorized representative of the protesting company.

2. The bid protest must be sent or delivered to the attention of the City of San Dimas City Clerk at 245 E Bonita Ave, San Dimas, CA 91773.

3. The written bid protest must be received at the City no later than 3 business days after the bid opening.

4. The envelope containing the bid protest must reference “BID PROTEST” and the project name on the envelope.

5. A substantive description of the basis for the protest must be detailed in the written protest letter.

The City will review the Bid Protest and determine what further action is required.

IB-14 WORKMEN AND WAGES
Attention is specifically directed to all provisions of the Labor Code of the State of California with regard to workmen and wages. Wages shall be not less than the prevailing wage rates as determined by the City pursuant to the Labor Code.

The Contractor's attention is directed to the provisions California Labor Code Section 1775 whereby a Contractor shall, as a penalty to the City, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the City Engineer for the Work or craft in which the laborer, workman or mechanic is employed for any public work done under the Contract by them or by any subcontractor under them.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 18 The amount of this penalty shall be determined by the Labor Commissioner and shall be based on consideration of the Contractor's mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages, or the previous record of the Contractor in meeting his or her prevailing wage obligations, or a Contractor's willful failure to pay the correct rates of prevailing wages.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No contractor of subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 with limited exceptions for bid purposes only under Labor Code section 1771.1 (a). Additionally, no contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

IB-15 EMPLOYMENT OF APPRENTICES
The Contractor's attention is directed to the provisions in Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code of the State of California concerning the employment of apprentices by the Contractor or any subcontractor under them.

Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five, except:

1. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate; or

2. When the number of apprentices in training in the area exceeds a ratio of one to five; or

3. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training or an annual basis statewide or locally; or

4. When the Contractor provides evidence that they employ registered apprentices on all of their contracts of an annual average of not less than one apprentice to eight journeymen.

The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if they employ registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions.

The Contractor, of any subcontractor under them, shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.

IB-16 NON-DISCRIMINATION IN EMPLOYMENT
In accordance with California Labor Code Section 1735, the Contractor shall not discriminate in the employment of persons engaged to perform the Work covered by the Contract because of race,

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 19 religious creed, color, nation of origin, ancestry, physical disability, mental disability, medical condition, marital status or sex of such person, except as provided for in Section 12940 of the Government Code of the State of California. If the Contractor is found to be in violation of Section 1735 while in performance of the Work, the Contractor shall be subject to all penalties imposed in Part VII, Chapter 1 of the California Labor Code and deemed to be in material breach of the Contract.

IB-17 EXECUTION OF CONTRACT DOCUMENTS
The Contract, in the form contained in the Contract Documents, shall be signed by the successful bidder and returned, together with a Performance Bond and a Material Bond as set forth below, within ten (10) days after the written notice that said Contract has been awarded to him for the Work.

No proposal shall be considered binding upon the City until the execution of the Contract, and the filing of the required bonds.

The Performance Bond shall be equal to one hundred percent of the Contract price and is to guarantee faithful performance of all work, within the time prescribed, in a manner satisfactory to the City, and that all materials and workmanship will be free from original or developed defects. The Performance Bond will remain in effect until the end of all warranty periods set forth in the Contract.

The Material and Labor bond shall be equal to one hundred percent of the Contract price and is to satisfy claims for materials, suppliers, and mechanics and laborers employed by the Contractor for this project. The Material and Labor Bond shall be maintained in full force and effect until the Work is accepted by the City and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.

Failure to execute the Contract and to file bonds as provided herein within fifteen (15) days after notification of award by the City shall be just cause for the annulment of the award and the forfeiture of the proposal guaranty.

IB-18 RETURN OF BIDDER'S GUARANTEES
Proposal guarantees will be held until the Contract has been finally executed, after which they will be returned to the respective bidders whose proposals they accompany. The notice to bidders, proposals, bonds, instructions to bidders, general provisions, and detailed specifications shall be deemed incorporated in the Contract by reference.

Upon refusal or failure of the successful bidder to execute the Contract, the City may award the Contract to the next lowest responsible bidder. If the City awards the Contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the difference between the low bid and the next lowest bid, and the surplus, if any, shall be returned to the lowest bidder if cash or check is used, or to the surety on the bidder's bond if a bond is used.

IB-19 EXTRA WORK AND TIME AND MATERIAL
All Extra Work claims shall be submitted in the format provided in Appendix B. Any item considered to be extra work must be reported to the City immediately. Work will not be considered as an Extra Work item unless the city is immediately notified (within 10 minutes of encountering the extra work condition) and the report form in appendix B is completed and filed within 24 hours of encountering the extra work. Submittal of false claims is punishable by State law and in addition, the contractor shall reimburse the City for all employee costs and other fees spent on researching and reconciling the false claim.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 20 All equipment used for extra work items will be paid at the current Caltrans Equipment rates.

Labor surcharge will be paid at Caltrans rates. Submittal of this bid proposal is agreement to these conditions.

A. WORK BY CONTRACTOR
The following percentages shall be added to the Contractor’s costs and shall constitute the markup for all overhead and profits:
1) Labor 15%
2) Materials 15%
3) Equipment Rental 15%
4) Other Items and Expenditures 15%
B. WORK BY SUBCONTRACTOR
When all or any part of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3(a) shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on the Work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 21 CONSTRUCTION CONTRACT NO. 2025-07

HORSETHIEF CANYON WATER QUALITY

MANAGEMENT IMPROVEMENTS

DESCRIPTION OF BID ITEMS
MOBILIZATION AND NPDES/SWPPP REQUIREMENTS – BID ITEM 1
The following items of work shall be included in the lump sum bid for this item and no additional compensation will be allowed:
a. Mobilization and Demobilization
b. Schedule
c. Material and Equipment Storage
d. NPDES/SWPPP and erosion control requirements
e. Clearing and Grubbing
The work included in this item shall consist of all the work described in Section 7-3.4, “Mobilization” and Section 300-1, “Clearing and Grubbing”, of the Standard Specifications for Public Works Construction, latest edition, hereafter referred to as Standard Specifications.

This Bid Item shall include, but not be limited to, the cost to secure bonds and insurance’s, movement of personnel, equipment, materials and incidentals to and from the project sites, securing a temporary construction yard, maintaining the project in a safe, clean and orderly manner during construction and final cleanup of the work and staging sites. Brush and other organic matter shall be removed from the area of the proposed improvements and from any area where soils or construction materials will be stockpiled. No material or equipment shall be stored where it will interfere with the safe passage of public traffic and at the end of each day’s work; the Contractor shall remove all equipment and other obstruction from that portion of the roadway used by public traffic.

This Bid Item is to include any and all work required to keep the public right-of-way, adjoining properties and downstream drainage improvements free of construction debris and silt.

The work included in this item shall also include all the work to satisfy NPDES/SWPPP and erosion control requirements. No additional amounts shall be paid for erosion control, erosion damage cleanup, removal of debris from the project site, NPDES/SWPPP requirements (including the plan), or removal of soil deposited on public streets by construction traffic. A NPDES plan detailing storm water pollution prevention and implementation of Best Management Practices shall be submitted prior to commencement of construction for City approval. All NPDES compliance shall be per the construction general permit, order No. 2012-0006-DWQ. All required NPDES regulations shall be complied with, including, but not limited to:

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 22 a) Storm or construction generated water containing sediment such as construction waste, soil, slurry from concrete/asphalt concrete saw cutting operations, clean up of concrete transit mixers or other pollutants from construction sites and parking areas shall be retained or controlled on site and shall not be permitted to enter the storm drain system.
b) Temporary sediment filtering systems such as sandbags, silt fences, stabilized construction entrance, or gravel berms shall be utilized to trap sediment so that only filtered water enters the City’s storm drain system. Proper cleanup and disposal of settled sediment and the filtering system shall be the responsibility of the Contractor.
c) Discharge of concrete transit mixer wash water on to approved dirt areas (subgrade area designated for new concrete construction, for example) is acceptable.

Discharge onto private property, parkway areas, or the street is not permitted. d) Plastic or other impervious covering shall be installed where appropriate to prevent erosion of an otherwise unprotected area, along with any other runoff control devices deemed appropriate by the City.
e) Excavated soil stored on the site shall be covered in a manner that minimizes the amount of sediments running into the storm drain system, street, or adjoining properties.
f) No washing of construction or other industrial vehicles and equipment shall be allowed adjacent to a construction site.
g) During the rainy season (October 15 to April 15), the Contractor shall keep at the construction site sufficient materials and labor to install temporary sediment filtering systems and other water pollution prevention control measures. These control measures shall be in place and maintained by the Contractor on a daily bases on days when construction is not in progress due to rain. h) All costs associated with water pollution shall be borne to the Contractor. Any expense incurred by the City to expeditiously respond to storm drain contamination resulting from Contractor’s failure to implement water pollution control measures will be charged to the Contractor.
i) BMPs must conform to the most recent edition of the California BMP Handbook (www.cabmphandbooks.com).

Spillage resulting from hauling operations along or across any public traveled way shall be removed promptly.

Should the Contractor fail to provide and maintain these devices and services for the entire duration of the project and the City is required to alleviate said condition, the total charges for labor, equipment and materials, including overhead and transportation, accrued by the City for such work will be deducted from the contract payments to the Contractor.

CLEARING AND GRUBBING
Also included in this bid item is clearing and grubbing per Section 300-1, “Clearing and Grubbing” of the Standard Specifications not otherwise included in the individual bid item.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 23 Payment for this Bid Item shall be on a lump sum basis. Full compensation for conforming to the requirements of this section, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work involved, and no additional compensation will be allowed therefore.

TRAFFIC CONTROL – BID ITEM 2
This Bid Item must include all material, equipment, and labor necessary to provide traffic control to fully protect the public from danger due to the work being done. Work under this, must include the furnishing, installation and maintenance of all traffic control devices and equipment necessary in the opinion of the Engineer and as stated below to maintain the flow of vehicular, equestrian and pedestrian traffic through and around the work area. This must also include the installation of temporary fencing, temporary lane delineations and various temporary striping required prior to opening the roadway to vehicular traffic.

The contractor shall submit Temporary Traffic Control Plans for work on this project. Costs for the design, installation, maintenance and removal of temporary traffic control shall be included in this bid item.

At least 10 calendar days prior to commencing the work, the Contractor shall submit to the Engineer his proposed schedule for street closures, lane closing and his methods of traffic control. Lane closures shall be per the "CALIFORNIA MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES (CA MUTCD), LATEST EDITION. This submittal by the Contractor will allow for an advanced review of the Contractor’s proposed traffic control. “Acceptance” of the Contractor’s traffic control plan does not constitute an acceptance of liability on the part of the City. The Contractor is solely responsive for ongoing safety at the job site regardless of the traffic control plan.

Included in this item are any costs associated with construction activities required to conform to the notes on the construction plans and instructions in these specifications. This includes transportation of any equipment necessary to complete the construction. The contractor is hereby advised to include all transportation and delay costs associated with meeting the timelines and schedules (as outlined in SP-13 and SP-19) in this bid item.

Section 600 of the Standard Specifications is amended by Addition of the Following:

The Contractor shall furnish all flagman and guards, and supply and install all signs, lights, barricades, delineators, and other facilities which are necessary to expedite the passage of public traffic through or around the work, or to prevent accidents or damage or injury.

In no case shall traffic be diverted from the existing traveled way without prior approval of the Engineer.

The Contractor shall provide and maintain all signs, barricades, pedestals, flashers, delineators and other necessary facilities for the protection of the motoring public within the limits of the construction area. All signs to be used on the job during hours of darkness shall

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 24 be reflectorized. All signs, barricades and methods shall conform to the requirements of the current “California Manual on Uniform Traffic Control Devices” (CA MUTCD).

The Contractor shall supply and post signs at each entrance to the construction work locations to warn motorists of possible safety hazards. The signs shall be of sufficient size and shall be mounted in such a way to be readable by the motorists.

No material or equipment shall be stored where it will interfere with the safe passage of public traffic and at the end of each day’s work. The Contractor shall remove all equipment and other obstructions from that portion of the roadway used by public traffic.

The contractor shall work to alleviate traffic congestion during rain events by minimizing obstructions to both pedestrian and vehicle flow. The contractor shall adjust traffic control devices and best management practices (BMPs) to prevent interference with the natural flow of water on sidewalks and roadways.

Should the Contractor fail to provide and maintain these devices and services and the City is required to alleviate said condition, the total charges for labor, equipment and materials, including overhead and transportation, accrued by the City for such work will be deducted from the contract payments to the Contractor.

Action on the part of the Engineer in directing the Contractor’s attention to inadequacy of the required devices and services or any action of the City to alleviate the Contractor’s inadequacies shall not relieve the Contractor from responsibility for public safety or abrogate the obligation to provide and maintain these devices and services.

Payment for this Bid Item shall be on a lump sum basis. Full compensation for conforming to the requirements of this section, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work involved, and no additional compensation will be allowed therefore.

GENERAL EARTHWORK AND UNCLASSIFIED EXCAVATION, REMOVALS, CONSTRUCT GRADED SWALE AT 2% MINIMUM AROUND SHELTER – BID ITEM 3, 16 The work included in this item shall consist of all the work described in Section 300-1, "Clearing and Grubbing", Section 300-2, “Unclassified Excavation”, Subsection 300-4, “Unclassified Fill,” and Subsection 301-1.5,” Grading of Areas Not To Be Paved” and Section 401, “Removal” of the Standard Specifications.

Brush and other organic matter shall be removed from the area of the proposed improvements and from any area where soils or construction materials will be stockpiled.

Grading and Unclassified Excavation shall consist of all excavation and embankment, including roadways and shoulders, unless separately designated. Fill shall be placed to the top of curbs and graded to provide positive drainage within the right of way and to existing swales.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 25 This Bid item is to include any grading necessary along the shoulders of the road to eliminate any ponding or edge drops, any grading necessary around the new shelter and wash rack to provide positive flow away from the new grated inlet (Sheet 4), any grading necessary of the existing parking lot to provide positive flow to the new grated inlet (Sheet 5), any grading necessary of the existing access road to provide positive drainage to the existing brow ditch (Sheet 5), any grading of the horse corral necessary to provide positive flow to the new concrete apron (Sheet 6), and any grading necessary to restore the parkway after installation of the stormwater retention device and storm drain (Sheet 8).

This Bid Item is to include any and all work required to keep the public right-of-way and adjoining properties free of construction debris and silt.

Payment for this Bid Item shall be on a lump sum basis. Payment shall include full compensation for conforming to the requirements of this section, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work involved, and no additional compensation will be allowed therefore.

REMOVE EXISTING GATE/POST, REMOVE EXISTING PALM TREE STUMP, REMOVE

EXISTING DRAIN HOSE, REMOVE EXISTING DRIVEWAY APPROACH, REMOVE

EXISTING GRATED INLET, REMOVE EXISTING FENCE AND RECONSTRUCT

CORRAL FENCING TO CLEAR APRON, SAWCUT AND REMOVE EXISTING CONCRETE – BID ITEM 4, 5, 6, 7, 8, 10, 48
This Bid Item shall include all material, equipment, labor, hauling of debris, grading and disposal of waste necessary to remove existing gate/posts, existing palm tree stump, existing drain hose, existing drive approach, existing grated inlet, existing corral fencing, and other miscellaneous obstructions within the work limits at the locations shown on the project plans and to the satisfaction of the Engineer and as specified in Section 300-2, “Unclassified Excavation,” and Section 401, “Removal” of the Standard Specifications.

All removed material becomes the property of the contractor and shall be hauled and disposed of properly at a licensed disposal facility outside of the roadway right of way.

These Bid Items shall also include the relocation of the existing corral fencing clear of the new concrete apron.

These bid items do not include removal of building pad under the restroom building which is included in bid item 9.

Payment for these Bid Items shall be per the contract unit price listed in the Bid Proposal and shall be considered as full compensation for furnishing all tools, labor, equipment, and materials and no additional compensation will be allowed therefore.

REMOVE EXISTING RESTROOM BUILDING/CONCRETE PAD – BID ITEM 9 This Bid Item shall include all material, equipment, labor, hauling debris, grading and disposal of waste necessary to remove existing restroom building/concrete pad, footings,

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 26 all appurtenances within the structure as specified in accordance with Section 401, “Removal” of the Standard Specifications at the locations shown on the project plans and to the satisfaction of the Engineer. Contractor shall work with property owner regarding the removal, protection and storage of any improvements adjacent to the project limits.

Payment for this Bid Item shall be per each basis and shall be considered as full compensation for furnish all tools, labor, equipment, and materials for doing all the work involved and no additional compensation will be allowed therefore.

RELOCATE EXISTING SIGN – BID ITEM 11
This Bid Item shall include all material, equipment, labor, and grading necessary to remove and relocate existing sign in accordance with Section 401, “Removal” of the Standard Specifications at the locations shown on the project plans and to the satisfaction of the Engineer.

ADJUST EXISTING WATER METER BOX TO GRADE, INSTALL 8” VALVE CAN 7 SLEEVE OVER EXISTING WATER VALVE – BID ITEM 12, 47
This Bid Item shall include all material, equipment, and labor necessary to adjust the existing water meter box to grade, including & protecting existing water meter and connecting pipes, as required, at locations shown on the plans, and as directed by the Engineer.

This item shall also include the installation of a new 8” valve can and slip can sleeve over an existing water valve. The valve can shall be adjusted to the final finished grade.

TIE INTO EXISTING 4” SEWER AND CONSTRUCT SEWER CLEANOUT PER SPPWC 204-3, CONNECT TO EXISTING CLEANOUT – BID ITEM 13, 15, 28 This Bid Item shall include all materials, labor and equipment necessary for the construction of the sewer cleanout structure, access frame & cover, concrete encasement, temporary or permanent support of existing substructures, connection to existing sewer/drain line, trench excavation, shoring, removal and disposal of conflicting portion of existing sewer/drain, and trench backfill and compaction.

The work included in these Bid Items shall consist of all the materials and work described in Section 306, “Open Trench Conduit Construction” of the Standard Specifications and per SPPWC Standard Plan No. 204-3. Material shall be for sewer pipe and fittings shall conform Subsection 306-7.7 “Plastic Sewer Drainage Pipe” of the Standard Specifications.

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 27 Payment for all materials, equipment and labor required to perform the work included in this Bid Item shall be included in the unit price bid and no additional compensation will be allowed. Measurement shall be per the unit bid.

PLANT 24” BOX COAST LIVE OAK TREE – BID ITEM 14
The work covered under this Bid Item shall include all labor, material, and equipment needed to plant 24” box Coast Live Oak trees within the work limits and no additional compensation will be allowed thereof. The work shall be constructed in accordance with Section 801-4.5, “Tree and Shrub Planting” and Section 801-4.6, “Tree Staking and Guying” of the Standard Specifications.

The Coast Live Oak trees shall be furnished by the contractor. The exact location and number of Coast Live Oak trees to be planted will be determined by the City. The City shall approve each tree (size, healthiness, aesthetics, etc.) prior to planting.

The measurement and payment to furnish and install trees will be made at the contract unit price per each item as listed in the bid schedule and shall include full compensation for furnishing all materials, labor, tools, equipment, transportation and incidentals required to plant all trees in accordance with the plans and the Standard Specifications and no additional compensation will be allowed thereof.

CONSTRUCT 42” HIGH METAL HAND RAILINGS PER S.P.P.W.C. 606-3 – BID ITEM 17 The Bid Item shall include the installation of new metal handrail per SPPWC Std. Plan 606- 5 type A into new concrete wash rack. This bid item shall include the cost of all hardware needed to properly install the handrail and shall conform to provisions outlined in Section 206-5 “Metal Railings” and Section 304-2 “Metal Hand Railings”. The handrail shall be galvanized, painted a metal color. Metal hand rails shall be imbedded into the PCC curb.

The exact location and limits of the handrail will be determined by the City prior to installation.

Payment for this Bid Item shall be on a linear feet basis. Payment shall include full compensation for conforming to the requirements of this section, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work involved, and no additional compensation will be allowed therefore.

CONSTRUCT JENSEN PRECAST 750 GALLON CLARIFIER – BID ITEM 18 The work included in this Bid Item shall include all labor, materials, and equipment required to construct the Jensen Precast 750 Gallon Clarifier or City approved equal. Jensen Precast 750 Gallon Clarifier shall be installed per manufacturer requirements included in Appendix B. All pipe, connections, excavation, trenching, backfill and compaction, utility crossing protection and pavement or surface restoration required to connect the Jensen Precast Clarifier to the existing drain lateral shall be included in the unit price. The exact location and depth of utilities that will be connected is unknown and needs to be identified by the Contractor prior to start of construction. The JP Clarifier unit shall be constructed at the

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 28 locations and elevations shown on the approved drawings. Any modifications to the elevation or location shall be at the direction of and approved by the Engineer.

The Contractor is responsible for inlet protection/sediment control and cleaning around each Unit.

Payment for all materials, equipment and labor required to perform the work included in this Bid Item shall be included in the unit price bid and no additional compensation will be allowed. Measurement shall be per the unit price.

CONSTRUCT 4” PVC SDR35 PIPE, CONSTRUCT 6” PVC SDR35 PIPE – BID ITEM 19, 22 The contractor shall furnish all labor, materials, tools, equipment transportation and all incidental work and other services required to install a 4” & 6” drain lines as shown on the plans, and specified in accordance with these Specifications. The material and work included in these items shall conform to Table 604.1 of Section 604.0, “Materials” of the California Plumbing Code and comply with the requirements and conditions of Section 306, “Open Trench Conduit Construction” of the Standard Specifications.

Contractor to locate the existing drainage pipe from the upper horse wash rack and connect the new 6 inch pvc pipe from parking lot to the existing drainage pipe. The new horse wash rack shall drain to the clarifier and sewer.

Bid item No. 22 includes the removal of the conflicting portions of the existing drain pipe and all fittings required to connect.

Payment this Bid Item shall be made at the contract unit price listed in the Bid Proposal.

Payment shall conform to the provisions in Subsection 303-5.9 “Measurement and Payment” of the Standard Specifications.

CONSTRUCT 2’ WIDE DOWNDRAIN, CONSTRUCT 8” CURB AND GUTTER PER S.P.P.W.C. 120-3, CONSTRUCT 4’ WIDE PARKWAY DRAIN PER S.P.P.W.C. 151-3 (INLET TYPE 2), CONSTRUCT 4” CONCRETE APRON, CONSTRUCT DRIVEWAY APPROACH PER S.P.P.W.C. 110-2, CONSTRUCT P.C.C. ALLEY INTERSECTION PER S.P.P.W.C. 130-3, CONSTRUCT 4’ WIDE V-DITCH – BID ITEM 20, 24, 26, 27, 29, 31, 40 The work included in these items shall consist of any or all work described in Section 303- 5, “Concrete Curb, Walk, Gutters, Cross Gutters, Alley Intersections and Driveways,” Section 401-3 “Concrete and Masonry Improvements,” Section 300-2, “Unclassified Excavation,” and Section 401, “Removal,” of the Standard Specifications. All work shall be performed in accordance with the provisions of said Section 303-5, “Concrete Curbs, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways” of the Standard Specifications.

Excavation necessary for this construction shall be included in this bid item and no additional compensation will be made therefore. Curing Compound shall be Type 1 clear conforming

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 29 to the provisions in Subsections 201-4, “Concrete Curing Compound” of the Standard Specifications.

Subgrade shall be prepared in accordance with Section 301-1, “Subgrade Preparation” of the Standard Specifications. The completed subgrade shall be tested for grade and crosssection by means of a template extending the full depth of the section and supported between the side forms. The subgrade and forms shall be thoroughly watered in advance of placing concrete.

Unless otherwise specified, all concrete items shall be constructed with Class 520-C-2500 concrete. Concrete aggregate shall be No. 3 grade conforming to the requirements prescribed in Section 200-1, “Rock Products” of the Standard Specifications, unless specified otherwise by the Engineer.

All forms shall be set to the true lines and grades as shown on the plans and typical crosssections. The depth of forms for the gutter shall be equal to the full depth of the structure.

Timber forms if used, shall be surfaced on the side next to the concrete and on the upper edge and shall be of the required size and strength to maintain their rigidity when the concrete is placed. Timber forms on all straight work shall not be less than 1 5/8-inch in thickness after being surfaced.

The forms on the front of curbs shall be removed not less than 2 hours or more than 6 hours after the concrete has been placed. All other forms shall remain in place until the concrete is thoroughly set. Forms shall be cleaned thoroughly and coated with light oil before subsequent use, and as often as necessary to prevent the concrete from adhering to them.

Warped or rough forms will be rejected.

The parkway drain shall be constructed per SPPWC 151-3 and per 2’ downdrain detail on sheet 6. Cost for parkway drain shall include parkway drain, and curb flair and ac paving per detail.

Curb forms shall be held rigidly in place by the use of pairs of iron stakes placed at required intervals so as not to displace the forms. An effort shall be made to space all joints in such a manner so as to create an appearance of uniformity. Expansion joints shall be filled with joint filler strips ½-inch thick and shall extend the full width and depth of curb and gutter.

The joint filler strips shall be in one piece, pre-cut to true cross-section and installed true to line and grade and at true angles to the curb and gutter line. Edges of expansion joints shall be rounded with an approved edging tool having a radius not to exceed ¼-inch and all excess concrete shall be removed from around the joint.

Weakened plane joints for sidewalks shall match adjacent concrete surfaces. Weakened plane joints shall be installed at regular intervals not exceeding 15 feet. Weakened plane joints shall be constructed in accordance with Subsection 303-5.4.3, “Weakened Plane Joints” of the Standard Specifications.

Finishing of concrete items shall conform to Subsection 303-5.5, “Finishing” of the Standard

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 30 Specifications. A mortar finish will not be allowed or accepted under any circumstances.

Exposed concrete surfaces shall be cured in accordance with Subsection 303-5.6, “Curing” of the Standard Specifications.

Any new work found to be defective or damaged prior to its acceptance shall be repaired or replaced by the Contractor at no expense to the City. Prior to acceptance of any curb and gutter, the Contractor shall water flow test each segment of curb and gutter to ensure that ponding of water does not occur within the limits of new construction.

All work specified in this item shall conform to the following SSPWC, also referred as, SPPWC Standard Drawings:

Std. No.
a) PCC Driveway Approach SPPWC 110-2
b) PCC Parkway Drain SPPWC 151-3
c) PCC Curb & Gutter SPPWC 122-3
d) PCC Alley Intersection SPPWC 130-3
e) PCC Downdrain Per Plan
f) PCC Concrete Apron Per Plan
g) PCC V-Ditch Per Plan
Payment shall conform to the provisions in Subsection 303-5.9 “Measurement and Payment” of the Standard Specifications. Full compensation for all removals, excavation, equipment, labor and materials, required for these items shall be considered as included in the unit price bid, and no additional compensation will be made therefore.

CONSTRUCT JENSEN PRECAST 18” X 18” CATCH BASIN (TRAFFIC RATED) BID ITEM 21
The work included in this Bid Item shall include all labor, materials, and equipment required to construct the Jensen Precast 18” x 18” traffic rated catch basin or City approved equal.

All pipe and connections required to connect the 18” x 18” catch basin shall be included in the unit price.

This bid item includes the sawcut and removal of 4.5 feet of existing curb, concrete pad, drain inlet, and new 4” concrete paving, 4” curb per concrete wash rack detail 2, and new 4” concrete paving and 4” curb per concrete wash rack detail 1.

CONSTRUCT 4” THICK B-PG 64-10 OVER COMPACTED NATIVE WITH THICKENED EDGE – BID ITEM 23

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 31 All asphalt concrete pavement shall conform to Section 203-6, “Asphalt Concrete”, and Section 302-5 “Asphalt Concrete Pavement” of the Standard Specifications and as modified herein, and to the lines and grades necessary to complete construction.

GENERAL
This bid item shall include all labor and materials required to construct various pavement thickness shown in plans.

The CONTRACTOR shall compact both lifts by steel wheel, rollers, vibratory plates, or rammers. The minimum final compaction shall be 95 percent of the density obtained in accordance with the methods specified in Subsection 302-5.6.2 of the Standard Specifications.

The CONTRACTOR shall furnish to the City reports from the supplier certifying that the asphalt pavement materials and proportions conform to the designated classifications for asphalt concrete pavement as required herein, or as directed by the Engineer.

Prime Coat will not be required on this project. Tack Coat shall be required and uniformly applied to existing hard-surfaced pavement including the vertical portions of all A.C. and P.C.C. surfaces to be joined. Tack coat material shall be Grade SS-1h emulsified asphalt.

Tack coat shall be applied at a rate of 0.05 gallons per square yard.

Asphalt concrete shall be thoroughly compacted by rolling in accordance with Subsection 302-5.4.6, “Rollers” of the Standard Specifications. All adjustable valve cans and lids shall be adjusted to pavement grade prior to rolling. Rolling along a joint shall be such that the widest part of the roller is on the hot side of the joint.

Joint lines between successive runs shall be on lane lines.

Three-inch and greater thickness pavement shall be laid in two courses. The asphalt concrete pavement shall conform to the following specifications:
4” Asphalt Concrete Pavement: B-PG 64 -10, Base
There is no RAP allowed in the wear course.

Asphalt concrete shall be the product of mixing mineral and/or crushed slag aggregate with asphalt binder at a central mixing plant.

The asphalt binder shall be paving asphalt. The viscosity grade shall be as specified by the City Engineer and shall conform to the requirements of Section 203.6 of the Standard Specifications. The temperature of the paving asphalt and the mineral aggregate at the time of mixing shall conform to Section 203-1 of the Standard Specifications.

The asphalt concrete shall be constructed to the line, grades and designs shown on the plans or ordered by the Engineer. The soil shall be sterilized where asphalt concrete is

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Department of Public Works City of San Dimas, California CC 2025-07 Horsethief Canyon Water Quality Management Improvements 32 required to be placed directly on native soil. Polybor chlorate, a weed killer, shall be applied to all ground surfaces where pavement is to be placed. It shall be mixed at the rate of two pounds of chemical to one gallon of water and shall be applied at a coverage rate of one gallon per 50 square foot.

Unless approved by the Engineer, the CONTRACTOR will not be allowed to deposit the A.C. material from bottom dump trucks into a windrow then pick up said material and convey it into the paving machine by an elevating device. All areas shall be paved by depositing the A.C. material from delivery trucks directly into the paving machine hopper.

In addition to the requirements in Subsection 302-5.5 of the Standard Specifications, asphalt concrete shall be placed with spreading equipment equipped with fully automated screed and grade sensing controls, which shall control the longitudinal grade of the screed.

Payment shall conform to the provisions in Section 301-2.4 “Measurement and Payment” of the Standard Specifications and the unit price bid for asphalt concrete pavement items shall include full compensation for furnishing all materials, labor, tools, equipment, transportation and incidentals required to construct the pavement in accordance with the plans, these Special Provisions and the Standard Specifications and no additional compensation will be allowed thereof.

CONSTRUCT 4” THICK STABILIZED DG PATH (STALOCK) – BID ITEM 25 The work included in this Bid Item shall consist of all the work to construct a Stabilized Decomposed Granite (DG) trail to include grading the trail surface to match the elevations set on the project plans, haul away excess material, import and install new DG material as needed, and apply Stalok trail surface stabilizer.

All grading shall conform to the provisions in Section 300, “Clearing and Grubbing” of the Standard Specifications. The Contractor shall assume soil conditions that require scarification to facilitate grading and removal. Subgrade material shall conform to Section 301-1 “Subgrade Preparation” of the Standard Specifications. 301-1.3 “Relative Compaction” is amended to include the following sentence: The upper 6 inches of existing subgrade material shall be compacted to a relative compaction of 90 percent. Spreading shall comply with Subsection 301-2.2 “Spreading”. Compaction shall comply with Subsection 301-2.3 “Compacting”.

Application of Stalok Trail surface stabilizer shall conform to the manufacture’s recommendations. The work included in this item shall consist of all work required to import and install new decomposed granite material. The decomposed granite material is to be 4” thick after compaction and constructed as shown on plans. The exact limits for the equestrian trail shall be approved by the Engineer in the field prior to the start of work.

Payment for installing Stalok Decomposed Granite Path shall be paid at the Contract unit price on a per square foot basis and shall include subgrade preparation, hauling away of excess material, importing of subgrade material, transportation, spreading, and compaction

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San Dimas City CouncilMay 26, 2026

San Dimas City Council
May 26, 2026