Staff Contact Nick Kimball, City Manager
MAYOR MARY MENDOZA
VICE MAYOR MARY SOLORIO
COUNCILMEMBER JOEL FAJARDO
COUNCILMEMBER VICTORIA GARCIA
COUNCILMEMBER PATTY LOPEZ
7+
CITY OF SAN FERNANDO
CITY COUNCIL
MEETING AGENDA
\REGULAR MEETING – 6:00 PM
MONDAY, MAY 19, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CA 91340
COUNCILMEMBER JOEL FAJARDO
REMOTE TELECONFERENCE LOCATION
74 BRANDON DRIVE
GOLETA, CA 93117
Please visit the City’s YouTube channel to live stream and watch previously recorded City Council meetings, which is also available with Spanish subtitles at:
https://www.youtube.com/c/CityOfSanFernando
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including in-person translation services, or other services please call the City Clerk Department at (818) 898-1204 or email at [email protected] at least 2 business days prior to the meeting.
REGULAR MEETING - PUBLIC PARTICIPATION OPTIONS
WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando
SUBMIT PUBLIC COMMENT IN PERSON
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
SUBMIT PUBLIC COMMENT VIA EMAIL
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting, to ensure distribution to the City Council prior to consideration of the agenda. Comments received via email will be distributed to the City Council and made part of the official public record of the meeting.
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SAN FERNANDO CITY COUNCIL
Regular Meeting Notice and Agenda – May 19, 2025
CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE MEETING Members of the public may call-in between 6:00 p.m. and 6:15 p.m. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.
Call-in Telephone Number: (669) 900-6833
Meeting ID: 833 6022 0211
Passcode: 924965
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled, until it is your turn to speak and limited to three minutes.
CALL TO ORDER - REGULAR MEETING 6:00 P.M. (OPEN SESSION)
ROLL CALL
TELECONFERENCING REQUESTS/DISCLOSURE
Recommend consideration of requests received for remote teleconference meeting participation made by members of the City’s legislative bodies, as permitted under the provisions of Assembly Bill (AB) 2449, Government Code Section 54953, and the City of San Fernando adopted Resolution No. 8215, effective March 1, 2023.
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF REGULAR MEETING AGENDA
Recommend that the City Council approve the agenda as presented and move that all ordinances presented tonight be read in title only as authorized under Government Code Section 36934.
PRESENTATIONS
A. PRESENTATION OF EDUCATION COMMISSION CERTIFICATES OF RECOGNITION FOR MAY
STUDENTS OF THE MONTH FOR ACADEMIC ACHIEVEMENT
• Emma Luna (G3 - Vaughn Next Century Learning Center)
• Jadon Romero (Glenoaks Christian Schools)
B. PRESENTATION OF A CERTIFICATE OF APPRECIATION TO PAYASITO TOCOOTIN SHOWW FOR VOLUNTEER PARTICIPATION IN THE "DÍA DEL NIÑO" CELEBRATION EVENT May 19, 2025 CC Regular Meeting Page 2 of 733
SAN FERNANDO CITY COUNCIL
Regular Meeting Notice and Agenda – May 19, 2025
C. PRESENTATION OF CERTIFICATES OF APPRECIATION TO VOLUNTEERS THAT PARTICIPATED IN THE "DÍA DEL NIÑO" CELEBRATION EVENT
• Blanca Estela Mejia/Minnie
• Moises Aroldo Mejia/Pluto
• Francisco Rodriguez/Mickey
• Dolores Rodriguez
D. PRESENTATION OF A CERTIFICATE OF RECOGNITION TO TERESA RUIZ FOR HER CONTRIBUTIONS
TO THE COMMUNITY
E. ANNUAL RECOGNITION
• NATIONAL PUBLIC WORKS WEEK - MAY 18, 2025 TO MAY 24, 2025
DECORUM AND ORDER
The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council (SF Procedural Manual). Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting, may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.
PUBLIC STATEMENTS
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting to ensure distribution to the City Council and made part of the official public record of the meeting.
Members of the public may provide a live public comment by calling in between 6:00 p.m. and 6:15 p.m. CALL-IN INFORMATION: Telephone Number: (669) 900-6833; Meeting ID: 833 6022 0211; Passcode: 924965
CONSENT CALENDAR
Items on the Consent Calendar are considered routine and may be disposed of by a single motion to adopt staff recommendation. If the City Council wishes to discuss any item, it should first be removed from the Consent Calendar.
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SAN FERNANDO CITY COUNCIL
Regular Meeting Notice and Agenda – May 19, 2025
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. July 16, 2008 – CC Special Meeting b. July 16, 2008 – RA Special Meeting 2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER Recommend that the City Council adopt Resolution No. 25-052 approving the Warrant Register. 3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
Recommend that the City Council receive and file the status report for FY 2024-2025 Enhancements, Capital Projects, and City Council Priorities, and provide direction, as appropriate.
4) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A SUBAPPLICATION, IN PARTNERSHIP WITH THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES, FOR THE FEDERAL EMERGENCY MANAGEMENT AGENCY’S HAZARD MITIGATION GRANT PROGRAM Recommend that the City Council:
a. Authorize the submittal of a subapplication, in partnership with the California Governor’s Office of Emergency Services, for the Federal Emergency Management Agency’s Hazard Mitigation Grant Program in an amount of $153,562, to draft a Local Hazard Mitigation Plan Update; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
5) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A GRANT APPLICATION FOR THE LA84 FOUNDATION’S WORLD CUP 2026– EXTRAORDINARY IMPACT GRANT Recommend that the City Council:
a. Authorize the submittal of a grant application for the LA84 Foundation’s World Cup 2026 – Extraordinary Impact Grant in an amount of $26,000, to create the “Mission City Speed Soccer Program”; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
6) CONSIDERATION TO ADOPT A RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS IN ACCORDANCE WITH THE CITY’S RECORDS RETENTION SCHEDULE FOR
THE MAINTENANCE AND DISPOSITION OF RECORDS
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SAN FERNANDO CITY COUNCIL
Regular Meeting Notice and Agenda – May 19, 2025
Recommend that the City Council:
a. Adopt Resolution No. 8383 authorizing the City Clerk and City Attorney to destroy obsolete records detailed in the Records Destruction Authorization Form pursuant to the State of California, Government Code Section 34090 and the City’s approved Records Retention Schedule for the Maintenance and Disposition of Records; b. Authorize the City Clerk to certify the Certificate of Destruction; and c. Authorize the City Clerk to take all related actions to dispose of such records. 7) CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO STAGE PLUS TO PROVIDE STAGE AND SOUND PRODUCTION FOR THE CITY’S SPECIAL EVENTS HELD IN FISCAL YEARS 2025-2026 THROUGH 2027-2028
Recommend that the City Council:
a. Approve a Professional Services Agreement with Stage Plus (Contract No. 2358) to provide staging and sound services for the City’s special events, in an amount not to exceed $51,000 per fiscal year, for a term of three years; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
8) CONSIDERATION TO ADOPT RESOLUTIONS APPROVING THE ENGINEER’S REPORT, AND DECLARING THE CITY’S INTENTION TO ORDER THE ANNUAL ASSESSMENTS AND SETTING A PUBLIC HEARING TO CONSIDER THE LEVY OF ASSESSMENTS FOR THE FISCAL YEAR 2025-2026
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Recommend that the City Council:
a. Adopt Resolution No. 8379 approving the Engineer’s Report for Fiscal Year 2025-2026 Landscaping and Lighting Assessment District; and
b. Adopt Resolution No. 8380 declaring the City Council’s intention to order the annual assessments for FY 2025-2026 LLAD; and setting the date for the Public Hearing to consider the levy of assessments at the June 16, 2025 City Council regular meeting. 9) CONSIDERATION TO APPROVE A SECOND READING TO ADOPT ORDINANCE NO. 1734 AMENDING CHAPTER 74 (STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES) OF THE SAN
FERNANDO MUNICIPAL CODE IN ITS ENTIRETY
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SAN FERNANDO CITY COUNCIL
Regular Meeting Notice and Agenda – May 19, 2025
Recommend that the City Council adopt Ordinance No. 1734 that was introduced for first reading at the City Council meeting of May 5, 2025, in title only, and waive all further readings titled “An Ordinance Of The City Council Of The City Of San Fernando, California, Amending Chapter 74 (Streets, Sidewalks, And Other Public Places) Of The San Fernando City Code To Establish Regulations For Outdoor Dining On The Public Right Of Way And Making Other Related Modifications” in its entirety.
10) CONSIDERATION TO APPROVE A LEASE AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT
THROUGH SOURCEWELL FOR THE PURCHASE OF EIGHT VEHICLES UTILIZED BY THE WATER
DIVISION, ADOPT A RESOLUTION TO APPROPRIATE THE FUNDS, AND APPROVE DISPOSITION
OF THE SURPLUS CITY-OWNED VEHICLES BEING REPLACED
Recommend that the City Council:
a. Approve a Master Equity Lease Agreement with Enterprise Fleet Management (Contract No. 2360) through Sourcewell’s Cooperative Purchasing Program Contract No.:
030122-EFM, for an amount not-to-exceed $200,000 for the replacement of up to six ageing Public Works Vehicles utilized by the Water Division and purchase up to two new vehicles; b. Adopt Resolution No. 8384 appropriating $200,000 from the Equipment/Vehicle Maintenance fund for the replacement of six aging Public Works Vehicles and purchase up to two new vehicles;
c. Authorize the City Manager to execute a Purchase Order with Enterprise Fleet Management in amount not to exceed $200,000 for the annual lease of up to eight Public Works vehicles utilized by the Water Division;
d. Approve a contingency up to $20,000 for any additional cost due to unforeseen vehicle lease related costs;
e. Approve the cost of installation of a required 2-way emergency radio equipment for the vehicles in an amount not to exceed $8,000 through an existing purchase order with Bearcom Inc.;
f. Declare vehicles that are to be replaced as surplus and authorize the City Manager, or designee, to dispose of the six aging surplus City Owned Public Works Vehicles being replaced, in accordance with Chapter 2, Article VI, Division 7, of the San Fernando Municipal Code; and
g. Authorize the City Manager, or designee, to make any non-substantive changes and execute the Agreement and all related documents.
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SAN FERNANDO CITY COUNCIL
Regular Meeting Notice and Agenda – May 19, 2025
11) CONSIDERATION TO APPROVE A FRANCHISE AGREEMENT TO BLACK & WHITE TOW, INC. FOR
VEHICLE TOWING AND VEHICLE STORAGE SERVICES
Recommend that the City Council:
a. Approve a Franchise Agreement to Black & White Garage, Inc., dba Black & White Tow, Inc. (Contract No. 2359) for Vehicle Towing and Vehicle Storage Services for a term of five years, with an optional five-year extension; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
ADMINISTRATIVE REPORTS
12) RECEIVE A PRESENTATION REGARDING THE DEVELOPMENT AND IMPLEMENTATION OF A
CITYWIDE RESIDENTIAL PARKING PERMIT PROGRAM
Recommend that the City Council :
a. Receive and file a presentation regarding the development and recommended implementation of a Citywide Residential Parking Permit Program; and b. Provide staff direction, as appropriate.
13) DISCUSSION AND CONSIDERATION TO RENAME THE ANNUAL PRIDE FLAG RAISING
CEREMONY IN MEMORY OF MATTHEW SHEPARD AND RELATED MATTERS Recommend that the City Council:
a. Discuss and consider renaming the “Annual Pride Flag Raising Ceremony” to the “Annual Pride Flag Raising Ceremony in Memory of Matthew Shepard”; b. Discuss establishing a regular recurring day to hold the annual event going forward; and c. Provide staff direction, as applicable.
14) DISCUSSION AND CONSIDERATION OF A REQUEST TO CO-SPONSOR AND USE OF CITY SEAL
FOR THE SAN FERNANDO OUTDOOR MARKET IN JUNE HOSTED BY THE MALL ASSOCIATION Recommend that the City Council:
a. Consider the request to approve a Co-Sponsorship for San Fernando Outdoor Market in June hosted by the Mall Association;
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SAN FERNANDO CITY COUNCIL
Regular Meeting Notice and Agenda – May 19, 2025
b. Consider the request to waive City fees associated with activities by City staff to support the June event;
c. Consider the request to approve the use of the City seal on the printed material and social media, pursuant to City Council Ordinance No. 1724; and d. Provide direction for co-sponsorship of future San Fernando Outdoor Market. 15) DISCUSSION OF FISCAL YEAR 2025-2026 BUDGET STUDY SESSION NO. 1 Recommend that the City Council:
a. Review and discuss the Fiscal Year 2025-2026 Proposed Budget; and b. Provide direction to staff, as appropriate.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES ADJOURNMENT The meeting will adjourn to its special meeting on June 2, 2025.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Dated: _________________ at: ____________
Signed By: _____________________________
Agendas and complete Agenda Packets (including staff reports and exhibits related to each item) are posted on the City’s `Internet website www.sfcity.org. These are also available for public reviewing prior to a meeting in the City Clerk Department. Any public writings distributed by the City Council to at least a majority of the Councilmembers regarding any item on this regular meeting agenda will also be made available at the City Clerk Department at City Hall located at 117 Macneil Street, San Fernando, CA, 91340 during normal business hours. In addition, the City may also post such documents on the City’s website at www.sfcity.org. In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including auxiliary aids or services please call the City Clerk Department at (818) 898-1204 or [email protected] at least 48 hours prior to the meeting.
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PRESENTATIONS -
ANNUAL RECOGNITIONS
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`
NATIONAL PUBLIC WORKS WEEK
May 18 – 24, 2025
WHEREAS, Public Works services provided in our community are an integral and essential part of our citizens’ everyday lives; and the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection;
WHEREAS, the health, safety, and comfort of this community greatly depend on these facilities and services; and the quality and effectiveness of these facilities, and services as well as their planning, design, and construction is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform.
NOW, THEREFORE, THE SAN FERNANDO
CITY COUNCIL DOES HEREBY PROCLAIM
the week of May 18 – 24, 2025, as NATIONAL PUBLIC WORKS WEEK in the City of San Fernando, and calls upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life.
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SAN FERNANDO CITY COUNCIL
SPECIAL MINUTES
JULY 16, 2008 – 5:00 P.M.
SPECIAL MEETING
City Hall Council Chamber
117 Macneil Street
San Fernando, CA 91340
CALL TO ORDER/ROLL CALL
Mayor Nury Martinez called the meeting to order at 5:05 p.m.
Present:
City Council: Mayor Nury Martinez, Mayor Pro Tem Julie Ruelas, Councilmembers Steven Veres (arrived at 5:14 p.m.), Maribel De La Torre (arrived at 5:12 p.m.), and Dr. José Hernández Staff: City Administrator José E. Pulido and Deputy City Clerk Laura Valdivia
PLEDGE OF ALLEGIANCE
Mayor Martinez
APPROVAL OF AGENDA
Motion by Mayor Pro Tem Ruelas, seconded by Mayor Martinez to approve the agenda. The motion carried unanimously.
PUBLIC STATEMENTS – WRITTEN/ORAL
None
CONSENT CALENDAR
1) APPROVAL OF RECLASSIFICATION OF A COMMUNITY PRESERVATION OFFICER Motion by Councilmember Hernandez, seconded by Mayor Martinez to adopt Resolution No. 7266 to amend Section 2 of Resolution No. 7262 to add the job title, classification and salary range of a Community Preservation Supervisor. The motion carried by the following vote:
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SAN FERNANDO CITY COUNCIL
SPECIAL MEETING MINUTES - July 16, 2008 – 5:00 p.m.
ROLL CALL
AYES: Hernandez, Ruelas, Martinez - 3
NAYES: None
ABSENT: De La Torre, Veres - 2
ABSTAIN: None
CONTINUED BUSINESS
1) FISCAL YEAR (FY) 2008-2009 BUDGET STUDY SESSION PART V Motion by Mayor Pro Tem Ruelas, seconded by Councilmember Hernandez, to hold off on the expenditure of the $102,500 in the Equipment Replacement Fund #41. The motion carried, by the following vote:
ROLL CALL
AYES: Hernandez, Ruelas, Martinez - 3
NAYES: De La Torre, Veres - 2
ABSENT: None
ABSTAIN: None
Motion by Mayor Martinez, seconded by Councilmember Hernandez to reinstate the amount of $74,000 for tree trimming in the Public Works & Recreation Department Budget.
The motion carried, by the following vote:
ROLL CALL
AYES: De La Torre, Hernandez, Veres, Martinez - 4
NAYES: Ruelas - 1
ABSENT: None
ABSTAIN: None
Motion by Mayor Martinez, seconded by Councilmember De La Torre to approve reduction in the Public Works Department in various accounts by $7,000. The motion carried, unanimously.
Motion by Mayor Martinez, seconded by Councilmember Hernandez to adopt Resolution No. 7267 Fiscal Year 2008-2009 proposed annual budget and expenditures, as amended, modified and corrected in open study sessions before the City Council. The motion carried by the following vote:
ROLL CALL
AYES: Hernandez, Ruelas, Martinez - 3
NAYES: De La Torre, Veres - 2
ABSENT: None
ABSTAIN: None
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SAN FERNANDO CITY COUNCIL
SPECIAL MEETING MINUTES - July 16, 2008 – 5:00 p.m.
GENERAL COUNCIL COMMENTS
Councilmember De La Torre spoke about mortgage rates and bankruptcy statistics.
Councilmember Hernandez requested that the meeting be adjourned in memory of Anna Escalante-Ventura and Guadalupe San Miguel Gonzales.
Mayor Martinez requested to adjourn the meeting in memory of Monica’s brother.
Mayor Pro Tem Ruelas spoke regarding concerns with the adopted budget.
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SAN FERNANDO CITY COUNCIL
SPECIAL MEETING MINUTES - July 16, 2008 – 5:00 p.m.
Councilmember Veres requested that an update be provided regarding the management and operations of the Regional Pool Facility at the August 4, 2008 City Council meeting and commented on the adopted budget.
STAFF COMMUNICATION
City staff thanked the City Council for their work on the adopted Fiscal Year 2008-2009 Budget.
ADJOURNMENT (7:10 P.M.)
By consensus, the meeting was adjourned.
The current sitting members of the City Council approved the minutes as to form only during the meeting of May 19, 2025, and are not validating the accuracy of the minutes since they were not part of the City Council during that time period.
I do hereby certify that the foregoing is a true and correct copy of the minutes of July 16, 2008 5:00 p.m. special
meeting as approved by the San Fernando City Council.
____________________________
Julia Fritz
City Clerk
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SAN FERNANDO REDEVELOPMENT AGENCY
MINUTES
JULY 16, 2008 – 7:00 PM
SPECIAL MEETING
City Hall Council Chamber
117 Macneil Street
San Fernando, CA 91340
CALL TO ORDER/ROLL CALL
Chair Nury Martinez called the meeting to order at 7:09 p.m.
Present:
Agency: Chair Nury Martinez, Vice-Chair Julie Ruelas, and Members Steven Veres, Dr. Jose Hernandez and Maribel De La Torre
Staff: Executive Director Jose E. Pulido, Agency Counsel Michael Estrada, and Secretary Elena G. Chávez
Absent: None
APPROVAL OF AGENDA
Motion by Member Hernandez, seconded by Vice-Chair Ruelas, to approve the agenda. The motion carried, unanimously.
PUBLIC STATEMENTS – WRITTEN/ORAL
S. Ashkenazy
AGENCY DISCUSSION
BUDGET AMENDMENT TO FISCAL YEAR (FY) 2008-2009 AGENCY BUDGET; APPROVAL OF
PAYMENT TO CITY FOR CITY LOAN
Increase Project Area #3 expenditures by $600,000 in order to accelerate the repayment of an outstanding loan (i.e., former City Yard) between the City and Agency, and authorize the repayment to City of $600,000. The motion carried with the following vote:
AYES: Hernandez, Ruelas, Martinez - 3
NOES: De La Torre, Veres - 2
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SAN FERNANDO REDEVELOPMENT AGENCY
SPECIAL MINUTES – July 16, 2008
ABSENT: None
ABSTAIN: None
AGENCY DISCUSSION None
Member De La Torre reiterated her opposition to increase Project Area #3 expenditure by $600,000 in order to accelerate the repayment of an outstanding loan.
STAFF COMMUNICATION
Staff commented that the feasibility study requires Board approval and would come back at a later date for consideration.
ADJOURNMENT (7:19 P.M.)
Motion by Chair Martinez, seconded by Member Hernandez, to adjourn. The motion carried, unanimously.
The current sitting members of the City Council approved the minutes as to form only during the meeting of May 19, 2025, and are not validating the accuracy of the minutes since they were not part of the City Council during that time period.
I do hereby certify that the foregoing is a true and
correct copy of the minutes of July 16, 2008 special
meeting as approved by the San Fernando
Redevelopment Agency.
____________________________
Julia Fritz
Board Secretary
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AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Erica D. Melton, Director of Administrative Services
Date: May 19, 2025
Subject: Consideration to Adopt a Resolution Approving the Warrant Register RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 25-052 (Attachment “A”) approving the Warrant Register.
BACKGROUND:
For each City Council meeting the Finance Department prepares a Warrant Register for Council approval. The Register includes all recommended payments for the City. Checks, other than special checks, generally are not released until after the Council approves the Register. The exceptions are for early releases to avoid penalties and interest, excessive delays and in all other circumstances favorable to the City to do so. Special checks are those payments required to be issued between Council meetings such as insurance premiums and tax deposits. Staff reviews requests for expenditures for budgetary approval and then prepares a Warrant Register for Council approval and or ratification. Items such as payroll withholding tax deposits do not require budget approval.
The Director of Administrative Services/City Treasurer hereby certifies that all requests for expenditures have been signed by the department head, or designee, receiving the merchandise or services thereby stating that the items or services have been received and that the resulting expenditure is appropriate. The Director of Administrative Services/City Treasurer hereby certifies that each warrant has been reviewed for completeness and that sufficient funds are available for payment of the warrant register.
ATTACHMENT:
A. Resolution No. 25-052, including:
Exhibit A: Payment Demands/Voucher List
May 19, 2025 CC Regular Meeting Page 29 of 733
ATTACHMENT “A”
RESOLUTION NO. 25-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, ALLOWING AND APPROVING FOR PAYMENT DEMANDS
PRESENTED ON DEMAND / WARRANT REGISTER NO. 25-052
THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
1. That the Payment Demand/Voucher List (EXHIBIT “A”) as presented, having been duly audited, for completeness, are hereby allowed and approved for payment in the amounts as shown to designated payees and charged to the appropriate funds as indicated.
2. That the City Clerk shall certify to the adoption of this Resolution and deliver it to the City Treasurer.
PASSED, APPROVED, AND ADOPTED this 19th day of May 2025.
Mary Mendoza, Mayor of the
City of San Fernando, California
ATTEST:
Julia Fritz, City Clerk
May 19, 2025 CC Regular Meeting Page 30 of 733
RES. NO. 25-052
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 25-052, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 19th day of May, 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of May 2025.
Julia Fritz, City Clerk
May 19, 2025 CC Regular Meeting Page 31 of 733
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May 19, 2025 CC Regular Meeting Page 47 of 733
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AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
Date: May 19, 2025
Subject: Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
RECOMMENDATION:
It is recommended that the City Council receive and file the status report for Fiscal Year (FY) 2024-2025 Enhancements, Capital Projects, and City Council Priorities, and provide direction, as appropriate.
ANALYSIS:
This report is meant to provide City Council and the community with regular status updates and major City efforts, including, but not limited to, FY 2024-2025 approved enhancements, capital improvement projects, and City Council priorities. Changes to each project since the last meeting have been tracked and are shown in red. Attachment “C” shows City contracts that are approaching the end of the term. Attachment “E” provides a summary of 2025 Legislative Advocacy & Funding Request Letters.
COMPLETED PROJECTS:
City Manager’s Office & City Clerk’s Office. Date Completed Title: City Council Office Redesign September 2024
Title: Records Retention Policy Update January 2025
Community Development Department. Date Completed
Title: Animal Control Contract Management June 2024
Title: CDBG Neighborhood Cleanup Program June 2025
Title: New Position – Planning Manager March 2025
Title: Mixed Use and Specific Plan Overlay Districts March 11, 2025 Title: Graffiti Program (with Public Works and Police Department) February 18, 2025 Title: Homeless Action Plan Implementation and Management March 2025 Title: Zoning Code Reorganization May 5, 2025
Title: Landscape Ordinance May 5, 2025
Title: Outdoor Dining Ordinance May 5, 2025
May 19, 2025 CC Regular Meeting Page 51 of 733
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COMPLETED PROJECTS CONTINUED:
Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Police Department. Date Completed
Title: Narcotics Incinerator September 2024
Title: Law Enforcement Technology Improvements September 2024 Title: Police Department Overtime February 2025
Title: Law Enforcement Technology Improvements –
Handheld Ticket Writers April 8, 2025
Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) Full-Time Maintenance
Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 31, 2025
Recreation & Community Services. Date Completed
Title: Afterschool Teen Program October 7, 2024
Title: Park Opportunity Plan October 7, 2024
ACTIVE PROJECTS:
City Manager’s Office & City Clerk’s Office.
Title: Downtown Master Plan
Description: During the FY 2022-2023 budget process, the City Council approved funding to develop a Downtown Master Plan (DTMP), including a robust community outreach process. The DTMP will serve as a vision to guide future actions to develop, revitalize, and improve Downtown San Fernando. The budget allocation for this project is $297,675.
Status: In 2023, the City awarded a professional services agreement to Dudek as lead consultant to work with the City to develop and implement the community engagement plan and prepare the report. The consultant team also includes Problosky Research (multimodal community survey), Walker Consultants (parking analysis), HR&A (economic analysis) and Place It! (community outreach).
May 19, 2025 CC Regular Meeting Page 52 of 733
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To date, the following actions have been completed:
• Multimodal Statistically Significant Survey (December 2023 through March 2024) • City Council Ad Hoc Meeting No. 1 (March 11, 2024)
• Community Advisory Committee Meeting No. 1 (April 11, 2024) • Community Outreach Event No. 1 “Walkshop” (April 27, 2024) • General Online Survey (April 27, 2024 through May 29, 2024) • Existing Conditions Analysis (July 2024)
• Presentation of Phase 1 Findings to City Council and Planning Preservation Commission (September 16, 2024)
• Presentation of Phase 1 to the Planning and Preservation Commission on November 12, 2024, was cancelled due to a lack of a quorum. • Contract extension from December 31, 2024 to December 31, 2025. • Meet with the Ad Hoc in late May/early June to discuss next steps.
Next City Council Action: A follow up item will be scheduled for the Planning and Preservation Commission to receive additional comments on the Phase 1 Findings. A subsequent item will be scheduled with City Council to receive final comments on the Phase 1 Findings and close the Public Hearing.
Tentative Completion Date: August 2025.
Staff Project Lead: Kanika Kith
Title: East San Fernando Valley Light Rail Transit Project Description: The East San Fernando Valley Light Rail Transit Project (ESFVLRT) (formerly the East San Fernando Valley Transit Corridor Project) is a transit project constructing a light rail line on the east side of the San Fernando Valley to improve connections and access to crucial destinations in the East and Northeast San Fernando Valley. The project is being considered in two (2) phases. Phase 1 is a 6.7-mile at-grade alignment that includes 11 new transit stations along Van Nuys Boulevard, connecting the Orange Line in Sherman Oaks to San Fernando Boulevard in Pacoima. Phase 2 is a 2.5-mile segment running from the terminus of Phase 1 at San Fernando Road/Van Nuys Boulevard in Pacoima to the Sylmar/San Fernando Metrolink Station. Metro is conducting a supplemental study of the Phase 2 segment throughout 2024 to consider additional design options. Funding for the project is provided through Measure R and Measure M.
Status: Phase 1 engineering design has been completed, a Progressive Design Build (PBD) contract has been awarded, and construction commenced earlier this year on Phase 1 of the project along Van Nuys Boulevard. The tentative completion date for Phase 1 is 2031. Metro is currently completing additional safety and design studies for Phase 2 (the San Fernando segment) of the project.
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To date, the following actions have been completed:
• City provided comments on initial draft of ESFVLRT Environmental Impact Report (EIR) (October 25, 2017)
• City provided additional comments on draft of ESFVLRT EIR (February 20, 2018) • City provided final comments on draft of ESFVLRT EIR (March 31, 2020) • Status update presentation provided to City Council by Metro staff (October 19, 2020) • Metro Board certification of the ESFVLRT Final EIR (December 2020). Metro Board requested further studies to address safety and design concerns from the City of San Fernando
• Metro conducted an initial Grade Crossing Analysis for Phase 2 (April 2022 – September 2022)
• Status update presentation provided to City Council by Metro staff on Phase 2 (July 18, 2022)
• Metro Board authorized additional Phase 2 supplemental studies focused on: a) Transit and Multimodal Connectivity, b) Safety, c) Travel Time Savings, Ridership, and Mode Shift, d) Costs, e) Right of Way Impacts, f) Traffic Considerations, and g) Equity Considerations (January 2024 through Summer 2024).
• Status update presentation provided to City Council by Metro staff on Phase 2 (May 20, 2024)
On May 20, 2024, the City Council provided the following feedback to Metro staff:
• Requested Metro present more frequently to provide regular updates to the City. • Requested additional community outreach meetings prior to Board consideration/approval of alternatives.
• Offered the City Council Chambers, or other City spaces, for Metro’s community outreach and offered the City’s assistance in hosting and promoting the event.
On February 28, 2025, City staff met with Metro staff to receive a preliminary update regarding the additional Phase 2 studies requested by the City during the certification of the EIR by the Metro Board. Metro staff attended the City Council meeting on May 5, 2025, to provide an update and get feedback from the City Council on build out options and safety improvements.
Next City Council Action: City staff and Metro are working in collaboration to advertise upcoming outreach events in the City that will solicit community feedback on metro development options.
Tentative Completion Date: N/A
Staff Project Lead: Nick Kimball
Title: CDBG Small Business Assistance Grant Program
Description: Annually, Community Development Block Grant (CDBG) program guidelines require that the City Council approve the planned programming expenditures for the upcoming fiscal year. In May 2024, the City Council approved the FY 2024-2025 CDBG Programs, which included May 19, 2025 CC Regular Meeting Page 54 of 733
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
the Small Business Assistance Program (SBAP). This program provides grants to local business owners and property owners to improve the appearance of their storefronts and buildings. The grant funds can be used for improvements to signage, painting (including anti-graffiti coating), and other storefront enhancements such as installing eye-catching vertical landscape (green wall) to defer graffiti and beautify a building wall with landscape.
Status: On November 18, 2024, the City Council approved the proposed guidelines for the SBAP and allocating $64,506 from the unallocated CDBG funds in FY 2023-2024 to the SBAP, increasing total funding for the SBAP to $210,110. Approximately 35 applications have been received; however, many are incomplete. Staff is actively working with applicants to assist in completing their submissions for consideration.
Next City Council Action: Updates will be provided in July 2025.
Tentative Completion Date: June 2025.
Staff Project Lead: Kanika Kith
Title: Virtual San Fernando – City Website Redesign and My San Fernando App Description: In September 2022, the City Council appropriated American Rescue Plan Act (ARPA) funds to support the creation of Virtual San Fernando. Phase 1 of Virtual San Fernando included developing a My San Fernando mobile application, primarily focused on improving the ability for community members to submit service requests. Phase 1 was completed in March 2024 with the launch of the My San Fernando App (developed by GoGov). To date, more than 3,600 requests have been submitted through the App (See Attachment “A” for activity reports).
In October 2023, after an extensive vetting process by City staff, the City Council awarded a Master Subscription Agreement to Granicus to redesign the City’s website. The budget allocation for this program is $200,000. The goal for the development of the new website is to depart from department-specific webpages and create more service-oriented categories that will make the website more user friendly for the public.
Status: Phase 1 – Mobile Application, has been completed. Phase 2 –A Website Development Committee has been established with representatives from each Department to work through migrating old content from the current website and creating new content where applicable. The first two (2) revisions of the website redesign have been submitted to Granicus and they will begin developing the foundations of the website over the course of the next two months. Staff will be provided with training in May and June to begin building out content on updated service pages and Department landing pages.
Next City Council Action: No additional City Council action required at this time.
Tentative Completion Date: Summer 2025 launch of redesigned website.
Staff Project Lead: Will Pettener
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Community Development Department.
Title: Community Preservation Commercial Property Education Program Description: To address the City Council’s interest in Community Preservation efforts in commercial areas of the City, the Community Development Department’s FY 2024-2025 Work Plan included an objective to create a commercial education and maintenance program. The goal is for Community Preservation Officers to work with the business community to ensure the beautification of San Fernando’s commercial corridors.
Status: On August 19, 2024, the proposed program was presented to the City Council for feedback prior to implementation. A postcard invite has been created and distributed to all businesses by March 26, 2025. The website has been updated with more information. Two (2) workshops were held on Wednesday, March 30, 2025, at 8: 00 a.m. and Wednesday, May 7, 2025, at 6:00 p.m. Walking inspections began the week of May 12, 2025.
Next City Council Action: No additional City Council action required at this time.
Tentative Completion Date: FY 2026-2027 (Ongoing).
Staff Project Lead: Fernando Miranda
Title: Climate Action Resilience Plan (CARP) & General Plan Updates to Circulation and Open Space/Parks Elements
Description: A Climate Action and Resilience Plan (CARP) serves as a strategic framework designed to mitigate the adverse effects of climate change while fostering resilience within communities and ecosystems. Its primary purpose is to identify and implement measures that reduce greenhouse gas (GHG) emissions, adapt to changing environmental conditions, and enhance preparedness for climate-related challenges. The CARP promotes sustainable practices like renewable energy adoption, green infrastructure development, and carbon footprint reduction initiatives, while fostering collaboration among stakeholders and supporting innovation in green energy. A grant from the California Governor’s Office of Planning and Research (now Governor’s Office for Land Use and Climate Innovation) was received to complete the CARP and for updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/Park-Recreation elements.
Status:
• CARP Phase 1: Completed and presented to City Council in February 2024 with data collection, a GHG Emissions Inventory, and a Vulnerability Assessment. • CARP Phase 2: Ongoing, focusing on identifying strategies and actions to mitigate climate change through GHG emission reductions in the most cost-effective manner and include strategies for climate adaptation and resilience. Extensive community engagement, led by Pacoima Beautiful, Fernandeño Tataviam Band of Mission Indians (FTBMI), and Climate Resolve, is a key component.
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• Grant: On April 2, 2024, the City Council accepted the California Governor’s Office of Planning and Research Grant and appropriated the funds. The City Council also approved a professional services agreement with Rincon Consultants Inc. to complete the CARP and General Plan updates.
• General Plan Update: The final CARP will support updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/ Park-Recreation elements. All activities are to be completed by January 31, 2026.
Community Engagement: Community engagement activities are planned throughout 2024-2025.
The first Planning 101 workshop was held on September 28, 2024, from 10 a.m. to 2 p.m. at Recreation Park. The second activity was a Community Meeting on November 16, 2024, at Las Palmas Park from 9 a.m. to 10:30 a.m. The Walkshop scheduled for December 7, 2024, was rescheduled to February 22, 2025, from 10 a.m. – 1 p.m. It was a well attended event with 20 residents. They took a walk throughout the city using tools that measured heat, noise and air pollution. On April 19th, staff attended the Spring Jamboree in collaboration with Climate Resolve, Pacoima Beautiful, and Fernandeno Tataviam Band of Mission Indians. The community engagement collected over a 100 surveys in both English and Spanish. Community members provided responses on survey boards or through an online platform accessed through a QR Code.
Website description and social media accounts have been updated. Upcoming events (time and location TBD):
• Advisory Group Meeting #3 – May 12, 2025
• Community meeting #3 – TBD
• Walk-shop #3 – TBD
• Planning 101 Series Workshop #3 – July 26, 2025
• (Optional) Walk-shop #4 – TBD
• Advisory Group Meeting #4 - TBD
Next City Council Action: The CARP and updates to the General Plan are tentatively scheduled for a public hearing before City Council in October 2025.
Tentative Completion Date: January 31, 2026
Staff Project Lead: Ron Garcia
Title: SCAG REAP 2.0 Grant
Description: The City was awarded $791,818 under the SCAG REAP 2.0 Housing Infill on Public and Private Lands (HIPP) Program and $333,182 under the Subregional Program (SRP) for a total of $1,125,000. On January 25, 2024, the City was notified of the Governor’s 2024-2025 State Budget proposal that included budget cuts including a reversion of the SCAG’s REAP 2.0 programs. Fortunately, on July 29, 2024, the City was notified the REAP 2.0 program was able to resume and the City would receive its full award. SCAG immediately began working with the City to refine the scope of work (SOW), budget, and schedule.
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The City’s final SOW consists of five sub-projects that were identified as programs in the City’s 2021-2029 Housing Element. In summary they are:
• Develop strategies for preventing displacement and maintaining affordable housing for disadvantaged community members and establishing supportive programs for tenants and homeowners to prevent displacement and affirmatively further fair housing. This will be in the form a Community Stabilization Manual.
• Update the 2002 Historic Survey to identify eligible historic resources throughout the City to promote conversion or preservation of historic commercial buildings into housing while also promoting improvement or expansion of residential buildings to maintain quality of existing housing, neighborhoods, and health of residents, and to address overcrowding.
• Update the City’s density bonus ordinance to comply with state housing law and to establish a local density bonus ordinance with incentives encouraging affordable housing. • Complete a comprehensive update to the Zoning Code and Corridors Specific Plan 5 (SP-5) to allow residential land use in currently restricted areas, increase development capacity for housing on underutilized or vacant infill sites, streamline the review process and comply with the latest state housing laws.
• Review and update the City’s development process for housing developments to ensure potential barriers that may hinder housing construction are removed and a smoother and more efficient approval process for housing projects.
Status: On October 21, 2024, the City Council adopted a resolution accepting the Southern California Associations of Governments’ Regional Early Action Program 2.0 Grant and authorizing a Memorandum of Understanding to implement the grant program. SCAG will no longer be able to procure a consultant on behalf of the City. The City will procure the consultant. A Call for Service was issued out on November 7, 2024, to the pre-approved on-call list of consultants. The goal would be to begin work in January, 2025 as the deadline for funds to be expended has been extended to June 30, 2026.
On November 7, 2024, a call for professional service was issued to the planning consultants on the City’s on-call as needed. The proposals were due on December 5, 2024. Two (2) proposals were received. Staff reviewed proposals and interviews were conducted on January 16, 2025, with each of the firms. City Council approved a professional services agreement with Rincon Consultants at the March 3, 2025 Regular City Council meeting. A kick off meeting was held on Friday, March 7, 2025.
On March 19, 2025, staff and consultant team conducted a City tour to look at sites of recent development, sites where there are approved developments, and sites of proposed developments. The team also toured sites of potentially historic homes. The purpose of the tour was to familiarize the consulting team with pattern of development, lot configurations, existing neighborhood and historic architectural styles. This will provide background information in developing residential objective design standards and provide some context for the update to the historic survey.
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A Community Engagement Plan was approved by City Council on May 5, 2025. Staff has begun identifying dates for engagement activities.
Next City Council Action: TBD
Tentative Completion Date: June 30, 2026
Staff Project Lead: Erika Ramirez /Ron Garcia
Public Works.
Title: Carlisle Green Alley Reconstruction Project
Description: The Carlisle Green Alley Project will revitalize an underutilized alley into a vibrant linear green space. Through a combination of strategic planning and sustainable design, this project seeks to enhance urban landscape, foster environmental sustainability, and promote healthier, more vibrant neighborhoods. The development will include a safer walking and biking route, enhanced with shade trees and lighting to encourage active transportation and community engagement. The landscape will be revitalized with the planting of over 200 trees and native plants, enriching the area’s biodiversity. Permeable surfaces will be installed to facilitate groundwater infiltration, improving water quality and reducing runoff. Additionally, the construction of bioswales will naturally filter stormwater, mitigate flooding, and bolster the area’s environmental resilience.
Status: On September 3, 2024, the City Council approved a Professional Services Agreement with TreePeople for project management. On January 6, 2025, the City Council approved a Professional Services Agreement with Craftwater for design services.
Carlisle Street Green Alley Project Tentative Timeline
Milestones Tentative Date
• Design 60% 7/15/2025
• Design 100% 1/5/2026
• Advertise 1/6/2026-3/30/2026
• Recommend Award of Construction Contract 4/20/2026
• Construction 5/18/2026-2/1/2027
• Notice of Completion 2/15/2027
• Project Closeout March 2027
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: March 2027
Staff Project Lead: Patsy Orozco
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Title: Calles Verdes Project
Description: The Calles Verdes Project marks a collaborative effort between the City and TreePeople aimed at enhancing the City’s infrastructure to effectively manage stormwater and nuisance water. Through the implementation of innovative techniques, the project endeavors to construct bioswales across strategic locations within City streets and parking lot. Specifically, the project entails the installation of bioswales along Maclay Avenue, stretching from San Fernando Road to Kewen Street, alongside the creation of bulbouts at key intersections including Maclay Avenue and Celis Street and Maclay Avenue and Pico Street. Furthermore, the initiative includes the integration of bioswales and cooling pavement within Parking Lot No. 4, as well as promoting sustainable water management practices. These bioswales and bulbouts will feature strategically placed curb cuts to redirect stormwater and nuisance water away from the street’s surface, while simultaneously fostering the growth of greenery within the landscaped parkways.
Additionally, street trees will be planted to further enhance the aesthetic and environmental benefits of the project. In Parking Lot. No. 4, trees and bioswales will be incorporated within the existing concrete parking lot medians.
Status: Design Team is currently working on finalizing the design. Upon completion of design, the City will advertise the project for construction.
Next City Council Action: Once design is finalized and construction bids are received, a recommendation to award a construction contract will be presented to City Council. Tentatively scheduled for August 2025.
Tentative Completion Date: December 2026
Staff Project Lead: Patsy Orozco
Title: Las Palmas Park Revitalization Project
Description: The Las Palmas Park Revitalization project encompasses a comprehensive array of amenities aimed at enhancing the park’s functionality, aesthetics, safety, and sustainability. The project includes new multi-purpose field lighting, renovating three baseball fields with lighting, renovating existing restroom/concession building at Ballfield 1, renovating basketball courts with lighting, renovating existing playground with ADA accessibility, constructing a new splash pad with a new prefabricated restroom building to meet the code requirements of the splash pad, renovating existing outdoor exercise equipment, renovating picnic shelters with walking path lighting, and striping of basketball/roller derby.
Status: Public Works and Recreation & Community Services Staff will be meeting with the design consultant, RJM Design Group to discuss the current project budget and options to reduce project scope. Staff will review options and present recommendations to the City Council in July 2025.
Next City Council Action: Discussion and Consideration to adjust the design based on budget constraints is tentatively scheduled for July 2025.
Tentative Completion Date: December 2026
Staff Project Lead: Patsy Orozco / Willdan
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Title: Cindy Montañez Natural Park Improvements & Maintenance Description: In June 2023, City Council accepted a $7.5 million grant for the Pacoima Wash Connectivity Project, funded through the California Department of Transportation (Caltrans) to complete the Pacoima Wash Bike Path Project and make improvements to the Cindy Montañez Natural Park. Improvements to the Park include extending the bike path to Foothill Boulevard, new lighting, restroom facilities, and restoration of walking paths, bridges, and vegetation throughout the park. A permanent Cindy Montañez memorial sign will also be purchased and installed.
Ongoing maintenance of the Park including watering, mulching, stump removals, tree removals, weeding, brush removals, tree pruning, creek clean-up, and trash disposal, is required.
Status: In June 2024, staff began meeting with community organizations that have the knowledge, expertise, and resources to properly maintain a “natural park” to explore possible partnerships to provide adequate ongoing maintenance. Staff has met with TreePeople as well as Tataviam Conservation Corps to discuss possible partnerships for ongoing maintenance. As part of their tree planting services, TreePeople staff currently visits weekly to hand-water the native plants and trees due to the vandalism of the park’s irrigations system. To support the health of these plants, they also apply mulch to help conserve moisture and prolong water availability. Additionally, the team repairs protective cages around newly planted vegetation and actively removes invasive species. Preparations are underway for the planting of 100 native plants this fall through the Calles Verdes grant.
On August 21, 2024, staff discussed utilizing Tataviam Conservation Corps to assist with the park’s upkeep through funding received by the Fernandeño Tataviam Band of Mission Indians. Their responsibilities would include creek clean-up, weed and brush removal, tree pruning, trail maintenance, tree stump removal, and trash disposal on a bi-weekly basis. A maintenance agreement with the Fernandeño Tataviam Band of Mission Indians was approved by City Council on October 21, 2024.
On February 24, 2025, City staff met with representatives of the Tataviam Tribe to discuss proposed landscaping improvements for Cindy Montañez Natural Park and the Pacoima Wash Bikeway. A follow-up meeting will be scheduled in May 2025, where City staff will determine which project elements will be incorporated into the upcoming Request for Proposals.
Next City Council Action: No City Council action at this time.
Tentative Completion Date: On-going
Staff Project Lead: Patsy Orozco / Willdan
Title: San Fernando Mission Trail Restoration Project Phase I – III Description: Project to restore the lighting along the San Fernando Road Bike Path in the City of San Fernando would involve several key steps to ensure safety, efficiency, and sustainability.
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Project Goals: 1) Enhance Safety – Improve visibility for cyclists and pedestrians, reducing accidents and crime. 2) Improve Energy Efficiency – Utilize LED or solar-powered lights to reduce energy consumption. 3) Ensure Sustainability – Minimize environmental impact by using renewable energy sources and dark-sky-compliant lighting.
Status - Project Scope:
Assessment and Planning:
• Coordinate with the City of San Fernando Public Works Department. • Conduct an audit of existing lighting infrastructure. • Identify broken or malfunctioning lights.
• Determine optimal placement and required level of lighting for new or upgraded lights.
Design and Technology Selection:
• Install solar-powered LED lights to enhance sustainability. • Use motion-sensor lighting in lower-traffic areas to conserve energy. • Implement anti-glare shields to minimize light pollution. • Ensure compliance with local regulations and energy efficiency standards.
Implementation:
• Replace damaged poles and fixtures.
• Upgrade electrical systems where needed.
• Integrate smart lighting controls for maintenance monitoring.
Maintenance and Monitoring:
• Develop a long-term maintenance plan.
• Establish a reporting system for outages or damage.
Next City Council Action: No City Council action at this time.
Tentative Completion Date: To be determined
Staff Project Lead: Patsy Orozco / Willdan
Title: HSIP Traffic Signal Modification Project
Description: The Highway Safety Improvement Project (HSIP) Cycle 8 involves upgrading traffic signals at nine (9) locations in the Metrolink Corridor (San Fernando Road and Truman Street).
The traffic signal modifications will consist of removal and installation of new signal poles, pedestrian heads, pedestrian push buttons, LED luminaires, street name signs, controllers, wiring, curb ramps, signing, striping, etc. The nine (9) intersections include:
1. Hubbard Avenue at San Fernando Road
2. Hubbard Avenue at Truman Street
3. Hubbard Avenue at First Street
4. Maclay Avenue at San Fernando Road
5. Maclay Avenue at Truman Street
6. Maclay Avenue at First Street
7. Brand Boulevard at San Fernando Road
8. Brand Boulevard at Truman Street
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9. Wolfskill Street at Truman Street
Status: The City’s contractor has completed the installation of the new reflective and internally illuminated street name signs on the mast arms at the nine project intersections. The installation of striping and signage within the railroad right of way is underway.
Next City Council Action: Project Construction Acceptance, tentatively scheduled for June 2025 Tentative Completion Date: May 2025
Staff Project Lead: Manuel Fabian / Willdan
Title: Citywide Traffic Signal Synchronization Project
Description: The Citywide Traffic Synchronization Project involves upgrades of controller systems at 13 locations throughout the City. The traffic signal modifications will include installation of new Global Positioning System (GPS) units, traffic signal controllers, traffic signal cabinets, conduit, conductors, pull boxes, etc. Following the installation of new equipment, updated traffic signal timing charts will be inputted to synchronize traffic signals.
The locations that form part of the project are the following:
1. Truman Street at South Workman Street
2. San Fernando Mission Boulevard at San Fernando Road
3. San Fernando Mission Boulevard at Pico Street
4. San Fernando Mission Boulevard at Hollister Street
5. San Fernando Mission Boulevard at Kewen Street
6. San Fernando Mission Boulevard at Mott Street
7. San Fernando Mission Boulevard at O’Melveny Street
8. North Maclay Avenue at Library Street
9. North Maclay Avenue at Fifth Street
10. North Maclay Avenue at Seventh Street
11. North Maclay Avenue at Eighth Street
12. South Brand Boulevard at Celis Street
13. South Brand Boulevard at Kewen Street
Status: The traffic signal controllers and cabinets are currently being tested at Los Angeles County Department of Public Works Traffic Signal Lab for quality assurance. The City has secured approval from the California Public Utilities Commission (CPUC) to proceed with implementing the proposed timing at the intersections adjacent to the railroad for the project. The City’s consultant has completed inputting the updated timing sheets into the traffic signal controllers for these intersections. Observation and fine tuning of the timing is scheduled to take place within the next month.
Next City Council Action: Acceptance of the project as completed, tentatively scheduled for August 2025.
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Tentative Completion Date: July 2025
Staff Project Lead: Manuel Fabian / Willdan
Title: Citywide Signage Upgrades
Description: Replacement and installation of various signs. The project consist of several types of sign replacements including but not limited to traffic signs, wayfinding signs and trolley signs. The project will replace faded signs citywide including but not limited to: stop signs, speed limit signs, street sweeping, crosswalk signs, street name signs, wayfinding signs, and trolley signs. This project will be performed in phases; Phase I will consist of wayfinding and trolley signs. The City has obtained the services of the Los Angeles County Public Works Department (LACPWD) to manufacture and install the signs. Installation will begin in late February. Phase II will consist of regulatory, warning and guide signs. The City plans to coordinate with Los Angeles County Public Works for Phase II sign replacement.
Status: Installation of trolley signs and wayfinding signs has been completed by LACPWD.
Phase II will commence in FY 2025-2026.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: Phase I is complete.
Staff Project Lead: Manuel Fabian /Willdan
Title: Bus Shelter Rehabilitation Project
Description: The Bus Shelter Rehabilitation Project involves the installation of new bus shelters and bus benches at eight (8) bus stop locations, removal and reconstruction of damaged and non-ADA compliant wheelchair ramps, sidewalks and drive approaches, relocation/adjustment traffic signal/street lighting boxes and water meters, etc.
Status: Procurement of bus shelters and benches continues which has an approximate four (4) to six (6) month lead time per the manufacturer. Construction is anticipated to begin in August 2025.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: September 2025.
Staff Project Lead: Manuel Fabian / Willdan
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Title: Pacoima Wash Bikeway Project
Description: The San Fernando Pacoima Wash Bikeway and Pedestrian Path Project Phase I consists of constructing a bikeway and installing a prefabricated pedestrian bridge along the Pacoima Wash Channel from Fourth Street (Bradley Avenue) to Cindy Montañez Natural Park (Eighth Street). The project will connect students and San Fernando residents to a new non-motorized trail, offering opportunities for recreation and increased bike and pedestrian commuting options along local streets as noted in the City’s Safe and Active Streets Plan, encouraging connectivity to wider bike and pedestrian network in neighboring communities within the City of Los Angeles. The project entailed construction of a 12 foot wide, 1.34-mile long Class I asphalt concrete bikeway, bioswales, retaining walls, prefabricated pedestrian bridge, installation of rectangular rapid flashing beacons, welded wire fence, solar lights, bollards, signage, striping, and markings, as well as access ramps. The contractor is currently working on final punch list items.
Status: Construction is 95% complete. In order to address current safety concerns and vandalism, additional bollards will be installed at the bikeway entry points, additional striping will be placed, and concrete curbs will be constructed at the base of the solar lights.
Next City Council Action: Notice of Completion, scheduled for summer 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Patsy Orozco
Title: Parking Management Program (Residential Permit Parking) Description: Residential – Create a residential permit parking program by conducting a thorough review of the municipal code to identify recommended updates that incorporate statewide policies and regulations. Review and update existing operational policies and enforcement guidelines to ensure that the program is fair and equitable throughout the City. Data will also be collected to assist in making data driven decisions as it relates to curb and parking management.
At the conclusion of this project, City Council will be presented with a Residential Parking Action Plan that will include a thorough review of existing processes and procedures along with recommendations for updates and a proposed implementation plan for adoption.
Commercial – As part of the Downtown Master Plan, which encompasses all of the City’s major commercial corridors, updated parking data has been collected and recommendations for best practices will be presented by Walker Parking consultants. Additionally, staff is working to upgrade all parking meters in the commercial corridors to smart meters that accept both coins and credit cards.
Status: Following the contract award on July 15, 2024, City staff and Dixon Resources Unlimited have completed extensive data collection and community outreach, structured into two (2) phases.
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In August 2024, Dixon began internal needs assessment interviews with key City departments, including Finance, Community Development, and Police. An Enforcement Workshop was also held on January 14, 2025, with Code Enforcement and Parking Enforcement officers to assess implementation needs and challenges.
Parking occupancy data was collected on September 12 and 14, 2024, in the City’s two (2) existing Residential Permit Parking (RPP) zones and one (1) non-RPP zone impacted by ADUs.
Two (2) rounds of community engagement meetings were held. The first round included an in-person meeting on November 21, 2024, and a virtual meeting on December 4, 2024. The second round included an in-person meeting on February 19, 2025, and a virtual meeting on February 20, 2025. Combined attendance for the first round totaled 35 participants, while 30 participants attended the second round. A community parking survey, open from October 23, 2024 to January 31, 2025, received over 400 responses in English and Spanish.
Recent outreach efforts have included project updates and presentations to the City Manager (March 26, 2025), Parking Ad Hoc Committee (April 16, 2025), Transportation and Public Safety Commission (April 3, 2025), and the Planning and Preservation Commission (April 14, 2025).
Next City Council Action: A presentation of the proposed Residential Parking Program guidelines to the City Council is scheduled for May 19, 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Isabella Tapia
Title: City Facility Condition Assessment Report
Description: The Facilities Condition Assessment (FCA) report is a comprehensive evaluation of the current condition of all city owned facilities (buildings).This report is used to assess the physical state of the facilities, identify deficiencies, and estimate the costs associated with repairs, maintenance, and capital improvements. Key Components of a Facilities Condition Assessment Report: Inventory of Assets: A detailed list of all the assets being assessed, including buildings, infrastructure, and equipment. Visual Inspections: On-site inspections of the facilities to assess the condition of structural, mechanical, electrical, plumbing, and other building systems. Condition Ratings: Assigning condition ratings or scores to different components based on their current state, typically ranging from “excellent” to “poor.” Deficiency Identification:
Identifying and documenting deficiencies or issues that need to be addressed, such as structural damage, outdated systems, or safety hazards. Cost Estimates: Providing cost estimates for the repairs, replacements, and improvements needed to bring the facilities up to desired standards or maintain their current state. Prioritization: Recommendations for prioritizing repairs and maintenance based on factors like safety, regulatory compliance, and potential impact on operations. Life Cycle Analysis: Analyzing the expected remaining useful life of building systems and components to plan for future replacements or upgrades. Recommendations: Strategic recommendations for maintaining, repairing, or upgrading the facilities, including short-term and long-term plans. Facility Condition Index (FCI): A metric often included in the report that provides May 19, 2025 CC Regular Meeting Page 66 of 733
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a snapshot of the overall condition of the facility. It is usually calculated by dividing the total cost of repairs by the replacement cost of the facility.
The purpose of the FCA report includes; Strategic Planning: Helps organizations plan and budget for maintenance, repairs, and capital improvements over time. Resource Allocation: Assists in allocating resources more effectively by identifying priority areas. Risk Management: Identifies potential risks related to the physical condition of the facilities that could affect safety, compliance, or operations. Compliance: Ensures that facilities meet regulatory requirements and industry standards. Improvement Tracking: Provides a baseline to measure the progress of facility improvements over time.
FCA reports are commonly used by property owners, facility managers, government agencies, and educational institutions to manage their physical assets and make informed decisions about maintenance and capital investments.
Status: Project kick-off meeting was held on October 16, 2024.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: June 2025
Staff Project Lead: Rodrigo Mora
Title: Fixed Route ADA Sidewalk Improvement Project
Description: The Fixed Route ADA Sidewalk Improvement Project consists in upgrading damaged and non-ADA compliant sidewalks, drive approaches, curb and gutters, wheelchair ramps, etc., along transit routes: Truman Street, from Brand Boulevard to Maclay Avenue; Hubbard Avenue from San Fernand Road to First Street; and Seventh Street and Harding Avenue.
Status: Determine detailed scope of work, field-checking sites, preparing cost estimates, preparing project specifications, identifying conflicting utilities, identifying business access that will be impacted by proposed construction. Complete project specifications and construction quantities, and advertise project for construction.
Next City Council Action: Award a construction contract, tentatively scheduled for March 2025.
Tentative Completion Date: To be determined.
Staff Project Lead: Manuel Fabian / Willdan
Title: Las Palmas HVAC Project
Description: Las Palmas Park is one (1) of the City’s primary community centers that hosts many in-person programs and activities each week. It also serves as one of the City’s two (2) cooling centers during the hot summer months. Consequently, a functioning heating, ventilation and air condition (HVAC) system is imperative at this community center. Using ARPA funding, City May 19, 2025 CC Regular Meeting Page 67 of 733
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Council has approved funding for partial replacement of the HVAC system at Las Palmas Park.
Due to funding, the project is limited to upgrading the unit that serves the gym as it is the most used part of the building for events.
On January 30, 2025, staff met with the contractor to determine the logistics of the work that will cause the least interruption to programs scheduled for the next couple of months. The Contractor will be submitting a schedule, with work planning to begin in late April. Replacement of the roof will take place prior to the installation of the AC unit.
Status: The Contractor will begin the re-roofing of the gym on May 19, 2025. The work is scheduled to take approximately four (4) weeks, pending weather conditions. The HVAC will be installed immediately following the roof work.
Next City Council Action: Acceptance of project, scheduled for Summer 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Manuel Fabian
Title: Emergency Generator Installation at Las Palmas and Recreation Park Facilities Description: Having emergency generators at a park cooling centers serves several important purposes, especially during extreme weather events or power outages. A generator ensures that cooling centers remain operational during power outages, which are common during extreme weather, allowing them to provide essential services such as air conditioning, lighting, and power for critical equipment like medical devices and refrigeration units. These centers offer a safe haven for vulnerable populations, including the elderly and those with medical conditions, and serve as a hub for community resilience by providing a dependable place for residents to gather, receive information, and access resources during emergencies. Additionally, they support the coordination of emergency services, distribution of supplies, and help protect public health by reducing heat-related illnesses and fatalities. By ensuring the center's functionality, emergency generators demonstrate preparedness and reliability, reinforcing public trust and establishing the cooling center as a vital part of the local emergency response plan.
Overall, emergency generators at the park cooling centers are a critical investment in community safety and resilience, ensuring that the center can provide essential services and a safe environment regardless of power grid stability.
Status: Two (2) generators have been received and placed on their respective concrete pads. The design for connecting generators to the switching mechanism and to the building is currently in plan check. The project continues to be in the plan check stage. Engineering is working with Community Development to finalize the process.
Next City Council Action: Approve Notice of Completion, tentatively scheduled for June 2025.
Tentative Completion Date: June 30, 2025.
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Staff Project Lead: Rodrigo Mora
Title: School Zone Signage Safety Enhancement Initiative Description: This project focuses on replacing existing regulatory and warning signs in school zones with updated, high-visibility, and standardized signage that prioritizes the safety of children, pedestrians, and motorists. The initiative aims to ensure that all school zone areas comply with current traffic safety standards and effectively communicate reduced speed limits, pedestrian crossings, and other critical warnings.
Project Objectives:
• Enhance Child Safety: Upgrade signage to clearly indicate school zones, emphasizing speed reduction and pedestrian safety to protect children during arrival and dismissal times. • Improve Visibility and Compliance: Install high-contrast, reflective signs that meet updated MUTCD (Manual on Uniform Traffic Control Devices) standards to ensure clear communication during all weather and lighting conditions. • Standardize School Zone Messaging: Ensure uniformity in regulatory and warning signs across all school zones to reduce driver confusion and reinforce safety protocols. • Community Engagement and Education: Work with local schools, parent associations, and community groups to raise awareness about new signage and safe driving practices in school zones.
Status - Project Scope:
Assessment and Inventory:
• Conduct a comprehensive audit of existing regulatory and warning signs in all designated school zones.
• Identify signs that are damaged, outdated, or non-compliant with current safety standards.
Design and Specification:
• Develop updated sign designs that incorporate enhanced visibility features such as LED illumination or reflective materials.
• Ensure that designs clearly display reduced speed limits, crossing alerts, and other school zone-specific warnings.
• Coordinate with state and federal guidelines to ensure all new signage is compliant with regulatory standards.
Permitting and Approvals:
• Obtain feedback and approval from school district officials and community stakeholders.
Procurement and Installation:
• Plan phased installations to minimize traffic disruption, focusing on high-priority zones during peak school hours.
• Implement traffic control measures during installation to ensure safety for students and motorists.
Post-Installation Evaluation:
• Conduct follow-up inspections to ensure all signage meets the intended safety and compliance standards.
• Gather community feedback and adjust any signage elements if necessary.
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Next City Council Action: To Be Determined
Tentative Completion Date: To Be Determined
Staff Project Lead: Rodrigo Mora
Title: Recreation Park Bathroom Renovation
Description: This initiative aims to renovate the existing restrooms in the park to create a safe, accessible, and welcoming facility for all park visitors. The project will update outdated infrastructure, improve sanitary conditions, and incorporate sustainable design features to enhance the overall visitor experience while meeting modern standards and regulations.
Project Goals:
• Enhance Visitor Experience: Upgrade the restrooms with modern fixtures and finishes to provide a clean, comfortable, and safe environment.
• Ensure Accessibility: Ensure full compliance with the Americans with Disabilities Act (ADA) by redesigning facilities to be accessible to all individuals. • Promote Sustainability: Incorporate energy-efficient lighting, water-saving fixtures, and ecofriendly materials to reduce the environmental impact. • Increase Safety and Hygiene: Improve ventilation, lighting, and cleaning protocols to promote a hygienic and secure space for visitors.
Status - Project Scope:
Assessment and Planning:
• Conduct a thorough condition assessment of existing restroom facilities. • Gather feedback from park visitors and maintenance staff to identify key issues and improvement opportunities.
• Develop detailed project requirements and design criteria.
Design and Engineering:
• Specify sustainable materials, fixtures, and energy-efficient systems. • Develop cost estimates, and timelines.
Procurement and Contracting:
• Obtain quotations from contractors experienced in public facility renovations. • Select vendors based on quality, sustainability practices, and cost-effectiveness.
Construction and Renovation:
• Implement construction in phases to minimize disruptions to park visitors. • Upgrade plumbing, electrical systems, finishes, fixtures, and ventilation systems. • Install energy-efficient lighting and water-saving devices.
Post-Construction and Evaluation:
• Conduct a comprehensive inspection to ensure all work meets quality and safety standards. • Solicit feedback from park users and staff for any adjustments. • Develop a long-term maintenance plan to preserve the facility’s condition.
Next City Council Action: To Be Determined
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Tentative Completion Date: June 30, 2025
Staff Project Lead: Rodrigo Mora
Title: Downtown Trash Enclosures
Description: Renovate City owned trash enclosures in the San Fernando Mall area, to include doors, roofs, security and enhance appearance. Trash enclosures located in alleys parallel and north and south of San Fernando Road.
Status: Initial surveys of existing trash enclosure sites at the San Fernando Mall have been completed.
On October 7, 2024, the City Council received and filed a presentation on Downtown Mall area trash enclosures.
On January 21, 2025, City staff presented trash enclosure renovation options to the City Council.
The City Council approved retrofitting three (3) enclosures and demolishing two (2) enclosures.
The enclosures to be demolished are Enclosure 1 in Public Parking Lot 5 and Enclosure 3 in Public Parking Lot 4. The enclosures to be retrofitted are Enclosure 2 in Public Parking Lot 5 and Enclosures 1 and 2 in Public Parking Lot 4.
On March 6, 2025, the RFP was published in the San Fernando Valley Sun and on the City’s website. The design proposals were due April 8, 2025 at 2:00pm. The City received two proposals for design services. After conducting internal staff review and interviews, a firm was tentatively chosen and will go to City Council for contract award.
Next City Council Action: On June 2, 2025, City Staff will present the proposed Contract Award to City Council.
Tentative Completion Date: Pending City Council direction, planned construction completion date is fall 2025.
Staff Project Lead: Isabella Tapia
Title: City Owned Right-of-Way Beautification
Description: Improving city-owned rights-of-way (ROWs) for beautification is a multi-faceted effort that enhances the visual appeal, functionality, and environmental quality of public spaces such as streets, medians, sidewalks, bikeways and easements.
Status: City Own Right of Way Beautification Streetscape (Parkways, Medians and Islands) - Working with the water division, operation staff is reestablishing the necessary infrastructure to support healthy vegetation within the city’s public right-of-ways, this work is including the replacement of backwater flow devices, irrigation components and electrical/control wiring which have been stole. Staff is in the process of developing a comprehensive list of work activities May 19, 2025 CC Regular Meeting Page 71 of 733
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for all location including city entrances islands, parkways, bikeway and medians. This includes review of the large planter pots along the Maclay Corridor.
Vacant Tree wells - Staff has request information on available species and estimated cost for replacement trees for the vacant tree wells in the downtown area. Once the trees are procured planting will take place this Fall. Fall is considered the best time for planting trees for several reasons which include, cooler temperatures, adequate soil moisture, root growth focus, less pest and disease pressures, less competition from weeds, easier soil conditions as well as period for spring growth preparation.
Next City Council Action: No City Council action anticipated.
Tentative Completion Date: Ongoing.
Staff Project Lead: Rodrigo Mora
Title: Sidewalk Condition Assessment
Description: This project aims to identify and mitigate sidewalk trip hazards, ensuring pedestrian safety, American with Disabilities Act (ADA) compliance, and long-term infrastructure sustainability.
Status: City Council awarded a Professional Services Agreement with Precision Concrete Cutting for a citywide sidewalk assessment and mitigation plan, which includes repairs, where appropriate. Precision is actively assessing sidewalks in Tree Trimming Zone F, currently working on Lashburn Street from Pearwood Avenue to Cork Street. Precision will continue in this area through the week, completing data collection for Grid F. Once finished, Precision will provide a comprehensive Sidewalk Assessment Report and Repair Quotation. The City will then determine repair priorities, and upon approval, Precision will proceed with saw-cutting repairs.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: December 2025
Staff Project Lead: Patsy Orozco
Title: Project Labor Agreement
Description: A Project Labor Agreement (PLA) is a pre-hire collective bargaining agreement establishing the terms and conditions of employment for a specific construction project. In general, PLAs are often used on large-scale construction projects to support labor relations, establish uniform work conditions, and potentially mitigate labor disputes.
To evaluate if a Project Labor Agreement is suitable for an organization, staff is researching the following information to be presented to City Council for consideration:
Understand the Project: Assess the nature, scope, and requirements of the construction project in question. Consider factors like project size, complexity, timeline, and potential labor issues.
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Evaluate Pros and Cons: Identify the potential benefits and drawbacks of implementing a PLA.
Conduct Cost-Benefit Analysis: Evaluate the financial implications of entering into a PLA.
Legal Considerations: Assess the legal implications of implementing a PLA in the project jurisdiction. Ensure compliance with local, state, and federal labor laws, as well as any regulatory requirements related to PLAs.
Next City Council Action: Scheduled to be presented to the City Council to be determined.
Tentative Completion Date: To be determined based on City Council direction.
Staff Project Lead: Richard Padilla / Wendell Johnson
Title: City Fleet Replacement and Heavy Equipment Program Description: The City Fleet Replacement and Heavy Equipment Program is designed to effectively manage, maintain, and optimize the city’s fleet of vehicles and heavy equipment. This program ensures that all city-owned assets, including cars, trucks, specialized vehicles, and heavy machinery, are safe, reliable, cost-effective, and ready to support city operations. The program supports various city departments such as public works, public safety, parks and recreation, and transportation, providing essential vehicles and equipment to carry out their missions efficiently.
During the FY 2024-2025 Budget process, the City Council approved an enhancement of $210,000 to purchase a new backhoe or front-end loader. Staff is currently work with Government Sales in determining the specifications, for the equipment in the final selection, delivery timeline and accessories.
Status: The Department has initiated the purchase of heavy equipment for maintenance work and is in the process of evaluating its current fleet of vehicles and heavy equipment. Staff is in the process of Identify the need, clearly define the requirements for the heavy equipment based on the specific maintenance tasks, to ensure that the proper piece of equipment is procured that meets the needs of the department. This involves understanding the type, size, and specifications of the equipment required. Staff is currently working with PD to right size the City’s fleet of public safety vehicles for short and long term planning.
This identification of the need will be followed by staff conducting a needs assessment which will evaluate the current vehicle and equipment inventory and determine if there are gaps that the new purchase will fill. This assessment will consider the equipment’s usage frequency, the scale of maintenance work, and potential future needs among other factors. Once the needs assessment is completed, staff will be conducting research on suppliers and what are the equipment options. Staff will investigate potential suppliers and compare different equipment models. Consider factors such as reliability, warranty, after-sales support, and compatibility with existing equipment will all be considered.
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Currently staff is working with the Quinn Company in developing selection and sizing criteria for a new loader or backhoe equipment to replace an existing backhoe in the street services division.
Next City Council Action: Water vehicle replacement recommendations will be included in FY 2025-2026 Budget Development.
Tentative Completion Date: Ongoing program.
Staff Project Lead: Wendell Johnson
Title: Overhead Mass Arm Street Name Sign Replacement Project Description: This project aims to replace outdated or damaged overhead mass arm street name signs throughout the City of San Fernando to improve visibility, compliance with current regulations, and overall traffic safety.
Project Goals: 1) Enhance Visibility & Legibility – Install high-contrast, retroreflective signs to improve readability, especially at night. 2) Ensure Regulatory Compliance – Update signs to meet California Manual on Uniform Traffic Control Devices (CA MUTCD) standards. 3) Improve Durability – Use weather-resistant materials that can withstand sun exposure, wind, and rain. 4) Increase Traffic Safety – Provide clearer navigation for drivers, cyclists, and pedestrians.
Status - Project Scope:
Assessment & Planning:
• Conduct a citywide survey to identify signs that are damaged, faded, or outdated. • Prioritize replacements based on traffic volume and visibility concerns.
Design & Specification:
• Install larger, high-contrast, reflective street name signs with easy-to-read fonts. • Use LED-illuminated signs at major intersections for better nighttime visibility. • Standardize sign dimensions and font sizes per MUTCD & Caltrans guidelines.
Permitting & Approvals:
• Work with Caltrans & City of San Fernando Public Works for design approvals. • Ensure compliance with state and federal traffic control regulations.
Installation & Implementation:
• Replace existing mass arm-mounted street name signs at intersections. • Upgrade mounting brackets and supports to improve stability. • Use traffic control measures to minimize disruptions during installation.
Maintenance & Monitoring:
• Develop an ongoing inspection and maintenance program. • Implement a tracking system for sign inventory and future replacements.
Next City Council Action: Staff will prepare an RFP to have various mast arm signs replaced in the downtown district.
Tentative Completion Date: To be Determined
Staff Project Lead: Manuel Fabian
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Title: Repair of Public Parking Lots
Description: The Repair of Public Parking Lots Project involves a pavement treatment to create a more acceptable travel surface to the road at a significant reduction in price. A total of seven (7) parking lots will experience some type of asphalt repair. The project also involves crack sealing, asphalt repairs and restriping of parking stalls. Upon further evaluation of the lots, it was determined that four (4) lots will undergo an overlay while other parking lots will have asphalt repairs performed in areas that are experiencing base failures. Parking Lots 8 and 9 will also receive a seal coating.
The lots that form part of the project include:
• Parking Lot 6N
• Parking Lot 7
• Parking Lot 8
• Parking Lot 9
• Parking Lot 10
• City Hall Parking Lot
• San Fernando Police Department Parking Lot
Parking Lots 1, 11, and 12 were completed as part of previous projects. Parking Lot 2 is a concrete parking structure therefore this type of treatment does not apply. Parking Lot 4 and Lot 5 will be part of the upcoming Calles Verdes Project and Trash Enclosure Project, respectively.
Status: Work began in February 2025. Work is scheduled to be completed in late May 2025, weather permitting.
Next City Council Action: Acceptance of the project is tentatively scheduled for July 2025.
Tentative Completion Date: May 2025
Staff Project Lead: Manuel Fabian
Title: Residential Water Service Shut Off Policy
Description: On July 15, 2024, the City Council approved the Discontinuation of Residential Water Services for Non-Payment Policy as required by Senate Bill 998 (SB 998) and Senate Bill 3 (SB 3) which will take effect January 1, 2025. On March 11, 2025 staff began to deliver 7-day shut off notices to delinquent accounts exceeding 90 day due dates. In an effort to help the customers get familiar with the new process, staff will not shut off water to impacted consumers until April 7, 2025. This will give customers ample time to come to City hall to sign up for payment arrangements plans and or clear their balances. City Council also moved to direct staff to return at a future meeting with guidance and recommendations regarding the City’s ability to collect delinquent sums on the tax roll similar to the manner in which delinquent trash sums are also collected.
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Status: Staff has conferred with the City Attorney to research this item to analyze a) if assessments are allowable for residential water services due to non-payment and b) the pros/cons of this process versus a water shut-off process. Preliminarily, we were advised as follows:
1) Charges for water consumption are property related fees and charges within the meaning of Proposition 218 (codified under Article XIIID of the California Constitution); 2) As such, an ordinance or resolution establishing or increasing water rate charges requires the conduct of a so-called “majority protest” public hearing which requires the issuance of a written notice to water customers no less than 45 days from the date of the hearing; and
3) In order to preserve the ability to collect delinquent water charges on the tax roll, the City, as part of the majority protest approval process, must send notice to the owners of real property parcels that receive water service, even if the property owner is not the water customer (e.g., where the water customer is a tenant and not the owner affect parcel). (See Govt. Code Section 53755(a)(3) and Health & Safety Code Sections 5471, 5473 and 5473a). If the City did not provide such notice when it last conducted a majority protest hearing setting its current water rates, it would require the initiation of a new majority protest process in which such notice was provided to property owners (not just customers) for the City to avail itself of the right to collect delinquent charges on the tax roll.
Staff is continuing to work with the City Attorney and additionally in process of surveying other municipal operations to illustrate use of assessments versus water shut-off process for residential water services due to non-payment.
Next City Council Action: At the January 6, 2024 City Council meeting, the City Council directed staff to move forward as previously directed by City Council regarding the water service shutoff policy and to provide an update on outstanding delinquencies during consideration of the Water and Sewer Fee Study and the Prop 218 process, to occur within approximately one (1) year.
Tentative Completion Date: Follow up to be provided in concert with the Water and Sewer Fee Study and Prop 218 Process, anticipated to occur by January 2026 or sooner. On January 21, 2025, the City Council approved a contract with Robert D Niehaus, Inc. for the Water and Sewer Rate Study.
Staff Project Lead: Victor Meza
Title: Recreation Park Rehabilitation
Description: The sod installed as part of the San Fernando Regional Park Infiltration Project did not establish successfully. Staff will be preparing a Request for Proposal (RFP) to procure a consultant for replacement of the sod at Recreation Park.
Status: In planning stage.
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Next City Council Action: Award of Contract for Design in June 2025 Tentative Completion Date: TBD
Staff Project Lead: Manuel Fabian
Title: IPS Smart Meter Installation
Description: Replacement of coin operated meters in the San Fernando Mall and Civic Center with Smart meters that accept both coin and card payment. Phase One will include the replacement of 91 coin meters.
Status: On October 7, 2024, the City Council awarded a contract to IPS Group Inc. to replace coinoperated parking meters in the San Fernando Mall and Civic Center areas. In total, 91 smart meters will be deployed. The project will replace 72 coin meters in the San Fernando Mall between Brand Boulevard and Kalisher Street, with the remaining 19 smart meters installed around the Civic Center along Newton Street and Fourth Street.
The City received confirmation for the Meter installation to take place the third week of March.
Two weeks prior to the installation, a staff member from Public Works passed out a notice to all businesses in the San Fernando Mall.
The installation of the Smart Meters took place between March 17 and March 19. 91 meters were successfully installed with assistance from an IPS technician, Public Works personnel, and Community Service Officers (CSOs). This marked the completion of phase two of the project.
Responsibility for parking meter maintenance transitioned from the Water Department to the Police Department's Parking Enforcement Division. Water personnel trained Parking Enforcement officers (CSOs) in basic meter troubleshooting, while Public Works coordinated additional training with IPS technicians on the company’s data management and enforcement software. Going forward, the Public Works department will be responsible for the contract administration and financial tracking of the meters. The Police Department will be in charge of the ordering of supplies, enforcement, collections, and maintenance.
Additionally, approximately 16 parking meters citywide were identified as noncompliant with California’s AB413, also known as the Day Lighting Law, which prohibits parking within 20 feet of a crosswalk, whether marked or unmarked. A Day Lighting Task Force consisting of Public Works and Police Department personnel is leading the law’s implementation. This includes removing noncompliant meters, grinding down parking stalls, conducting public education, and enforcing parking regulations.
Recent actions include the beginning of the project’s third phase. This has consisted of the removal of 17 non-compliant daylighting meters. Future actions include the grinding down of parking stalls and the painting of red curbs at key intersections in compliance with California’s day lighting law. Additionally, the purchase of new smart meters to complete the Mall area and the Civic Center.
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Next City Council Action: No Council action required at this time.
Tentative Completion Date: Phase 2 was completed on March 19, 2025. Phase 3 will be tentatively completed by Summer 2025.
Staff Project Lead: Isabella Tapia
Title: Outdoor Dining in the Public Right of Way
Description: In coordination with Community Development, proposed ordinances have been developed to allow outdoor dining on private property and within the public right of way. The new outdoor dining program aims to promote pedestrian-friendly, community-focused design while supporting local businesses.
Status: On June 15, 2020, the City Council ratified Executive Order No. 2020-06-12, temporarily allowing outdoor dining permits on public sidewalks in commercial zones during the COVID-19 pandemic. Public Works issued over 30 permits citywide, with the last permit issued on June 3, 2022. The temporary program ended following the termination of Los Angeles County's local public health emergency on March 31, 2023.
In the FY 2023-2024 Adopted Budget, Community Development established an objective to create a permanent outdoor dining program to encourage pedestrian activity, foster communityoriented spaces, and support economic recovery. This objective was carried over into the FY 2024-2025 Adopted Budget, with ongoing efforts to formalize the program.
The First reading of the ordinance was presented to City Council on May 5, 2025. The City Council directed staff to edit the ordinance to prohibit the service and consumption of alcohol on the Public Right of Way. With that direction to City Staff, the City Council unanimously passed the First Reading. City Staff has since edited the Ordinance and application per City Council direction, and will be taking the item to City Council for Second reading on May 19, 2025.
Next City Council Action: Second reading of the ordinance is on May 19, 2025.
Tentative Completion Date: June 2025 (tentatively the effective date of the proposed ordinance).
Staff Project Lead: Isabella Tapia
Title: Implementation of California Daylighting Law
Description: “Daylighting” refers to the practice of improving visibility at intersections by removing obstructions (like parked vehicles) near crosswalks and corners. In California, daylighting laws (such as those implemented under Assembly Bill (AB) 413, signed in 2023) require that motor vehicles must not park within 20 feet of a crosswalk or intersection to enhance pedestrian safety and visibility. The goal is to prevent cars from blocking the view of pedestrians and oncoming traffic, thereby reducing collisions, especially those involving pedestrians and cyclists.
Project Goals (Daylighting Implementation for Parking Management) May 19, 2025 CC Regular Meeting Page 78 of 733
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• Improve pedestrian and traffic safety at intersections citywide. • Ensure compliance with California daylighting requirements (AB 413). • Reduce pedestrian-related collisions at crosswalks and curb corners. • Educate the public about the importance of daylighting and new parking regulations.
Project Scope
Assessment & Data Collection
• Conduct a citywide audit of intersections and crosswalks where parked vehicles currently encroach within 20 feet of corners.
• Prioritize high-traffic or high-incident areas.
Design & Planning
• Design daylighting zones using paint, bollards, planters, curb extensions, or signage. • Identify alternative uses for newly freed curb space (e.g., bike parking, greenery, loading zones).
Policy & Regulatory Alignment
• Update municipal parking regulations, curb painting standards, and enforcement protocols. • Align with California law and adopt any local ordinances needed.
Implementation
• Remove or restrict parking in daylighting zones.
• Paint curbs red (or other local marking) to indicate no-parking zones near select crosswalks. • Install signage or physical barriers (like flexible bollards or planters).
Community Outreach
• Educate residents, drivers, and businesses about the purpose and benefits. • Share enforcement timelines and provide grace periods if needed.
Monitoring & Evaluation
• Measure improvements in visibility, compliance, and collision data post-implementation. • Adjust plans based on feedback and performance.
Status:
As part of the City’s ongoing efforts to ensure compliance with California law under AB 413, City staff recently removed 17 noncompliant parking meters across various locations. Community Service Officers (CSOs) began issuing citations to vehicles in violation starting on May 1, 2025. In response, the City has expedited implementation of the compliance plan.
Upcoming actions include grinding down noncompliant parking stall markings and painting red curbs at key intersections. The locations selected for this first phase were prioritized based on the presence of the removed noncompliant meters.
The second phase will involve the continued, incremental rollout of red curb painting and stall grinding at additional high-priority areas throughout the City.
Next City Council Action: No City Council action anticipated.
Tentative Completion Date: Ongoing.
May 19, 2025 CC Regular Meeting Page 79 of 733
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Staff Project Lead: Rodrigo Mora and Isabella Tapia
Police Department.
Title: Police Station Cameras and Parking Lot Security Improvement Project Description: The San Fernando Police Department is enhancing its station security through the 2022 Urban Area Security Initiative (UASI) Grant, a federal program under the Department of Homeland Security aimed at strengthening local communities against potential threats.
Grant-funded activities are restricted to UASI National Priorities, including the protection of soft targets and crowded places. These improvements include installing additional cameras in critical unmonitored areas and upgrading the resolution of existing cameras for better coverage.
Additionally, the outdated access control system will be replaced with a modern key fob system, enhancing security by tracking and restricting access to designated areas, ensuring only authorized personnel can enter. This upgrade also enables the department to limit or revoke access for separated employees, preventing them from entering restricted areas.
This project also includes improving security for the Police Department parking areas. The Detective Parking Lot is currently ungated and vulnerable to tampering and break-ins, with multiple incidents of unauthorized individuals loitering or entering the lot. Unauthorized vehicles also frequently block the lot's entrance, delaying emergency responses. Installing a controlled access gate will prevent unauthorized individuals from entering and obstructing the lot, thereby improving safety for both sworn officers and civilian personnel. To further secure the area, a guardian-style wrought iron fence will be installed atop the existing five-foot cinderblock wall and a mesh screen will be added to the gate will protect officers and vehicles from being observed, especially when officers are transporting firearms or arrestees The budget allocation for the Police Station Cameras/Access Control project is $114,408 from grant funds. The budget allocation for the Parking Lot Security Improvement project is $89,982 from grant funds.
Status: The City Council approved a contract amendment with BearCom on November 18, 2024.
Work on the project began in late November and is in the final stages of implementation.
Parking Lot Security Improvement Project – Staff is awaiting the UASI 2024 Subaward Agreement from the City of Los Angeles. Once the agreement is secured and approved, staff will proceed with a notice inviting bids for the project.
Next City Council Action: No additional City Council action required. Parking Lot Security Improvement Project – Approve the 2024 UASI Subaward agreement once received from the City of Los Angeles (estimated in early 2025).
Tentative Completion Date: Police Station Cameras/Access Control, March 2025; Parking Lot Security Improvement Project, December 2027.
May 19, 2025 CC Regular Meeting Page 80 of 733
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Staff Project Lead: CJ Chiasson
Title: Law Enforcement Technology Improvements
Description: eSubpoena – During the FY 2024-2025 Budget Process, the City Council approved a one-time enhancement of $7,320 and an ongoing enhancement of $4,000 for the purchase and integration of eSubpoena software. This software will increase administrative efficiency related to subpoena service and court notifications. This technology will also reduce data entry and human error in Subpoena tracking and record keeping and free up staff time for other responsibilities, benefiting both officers and the public.
Status: eSubpoena – Staff participated in a project kick-off meeting on October 10, 2024. A purchase order for the vendor has been issued. All users of the software have been identified, and their information has been submitted to the vendor for configuration. Installation of the software is pending at this time due to security concerns by IT. IT is working with the vendor to resolve these issues. The IT security concerns have been resolved, the vendor has received the additional information requested, some staff have received tests notifications. Training was originally set for March 12, 2025 but due to scheduling conflicts had to be rescheduled, the new date is expected within the next 2 weeks. Administrative training was completed on March 27, 2025, we are currently updating the user accounts and will have a user training the week of May 5th. Supervisor training to be completed the week of May 19, 2025.
Next City Council Action: Handheld Ticket Writers – No additional City Council action required. eSubpoena – No additional City Council action required.
Tentative Completion Date: eSubpoena, March 2025
Staff Project Lead: Sylvia Ortega
Title: Police Officer Staffing Update
Description: During the FY 2024-2025 Budget Process, the City Council approved a recurring budget enhancement of $40,000 for a Police Corporal Program to support the Department's succession planning. Additionally, the City Council approved a one-time enhancement of $15,000 to boost recruitment efforts (including background investigations, polygraphs, psychological evaluations) aimed at filling personnel vacancies.
Status: Currently 31 sworn police officer positions are filled, with two (2) officers currently in field training. The previous list of potential applicants was exhausted and the Police Officer position was opened back up to the public on February 6, 2025. Staff is currently testing the applicants using the PELLETB.
Candidates for the Commander position have completed the recruiting and testing process. One (1) Commander promotion was made and the second promotion will be forthcoming. With the open Sergeant position created by the Commander promotion, testing is under way for Sergeant promotions in order to establish an eligibility list.
May 19, 2025 CC Regular Meeting Page 81 of 733
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
The job specification for the Police Sergeant and Police Corporal positions were reviewed and approved by City Council on April 21, 2025.
Next City Council Action: No additional City Council action required.
Tentative Completion Date: Ongoing
Staff Project Lead: CJ Chiasson
Title: Mental Health Clinician Program
Description: This program will provide comprehensive mental health services to address crises related to mental health disorders, substance abuse, and homelessness. The initiative includes staffing mental health professionals who will accompany officers to provide specialized assistance in handling mental health crises, and enhancing overall public safety efforts.
The City’s partnership with Hope the Mission includes a 10-month contract to provide these services, with a total program budget of $512,165. This funding covers clinician services, homeless outreach, marketing, and transportation costs.
Status: On December 4, 2023, the City Council accepted Department of Health and Human Services Substance Abuse and Mental Health Services Administration (SAMHSA) Grant funds in the amount of $757,583 for a Mental Health Clinician Program. On October 21, 2024, the City Council approved a contract with Hope the Mission (HTM) for de-escalation training for officers, crisis intervention support during calls for service, case follow-up, and community engagement to raise awareness of mental health resources. The Department has worked with Hope the Mission to solidify partnership protocols. Training on protocols will begin the week of February 3, 2025.
A Hope the Mission representative attended the February 3, 2025 City Council meeting and provided an overview of the objectives for the Mental Health Clinician Program. Representatives from the organization will return in March to introduce the Mental Health Clinicians who will be working with the program.
Next City Council Action: No additional City Council action is required.
Tentative Completion Date: September 29, 2025
Staff Project Lead: Jen Spatig
May 19, 2025 CC Regular Meeting Page 82 of 733
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Title: UASI EOC 2023
Description: The San Fernando Police Department is enhancing its Emergency Operations Center through the 2023 Urban Area Security Initiative (UASI) Grant, a federal program under the Department of Homeland Security aimed at strengthening local communities against potential threats. Grant-funded activities are restricted to UASI National Priorities, including the protection of soft targets and crowded places. These improvements include information technology upgrades and equipment procurement to best serve the community during emergencies.
Status: On April 8, 2024, the City was granted a sub-award through the Department of Homeland Security from the City of Los Angeles for information technology upgrades to the Emergency Operations Center. The $23,000 grant will allow for critical upgrades to the EOC. As the EOC is the central hub for operations during all critical incidents, these upgrades will ensure timely responses and coordination during events.
Next City Council Action: No additional City Council action is required.
Tentative Completion Date: October 1, 2025
Staff Project Lead: CJ Chiasson
Recreation & Community Services.
No updates provided.
Finance.
Title: Enterprise Resource Planning Software (Finance System) Description: The City’s current financial system, Tyler Eden, will no longer be supported effective March 2027. In preparation, Staff will focus on awarding a professional services agreement and initiating implementation for replacement of the Project goals for Phase I of this transition will focus primarily on development of General Ledger – Financials and data migration. Through the Adopted Fiscal Year 2024-2025 Budget, the City Council approved funding for system replacement for $100,000 towards implementation expenses and $40,000 in ongoing software subscription costs.
Status: Staff held initial demonstrations with three (3) software vendors specializing in municipal government financial systems in June and July. Based on evaluations, two (2) vendors were invited to present onsite in August and September. The City Council approved a contract for award of software and implementation services with Tyler Technologies ERP at the November 18, 2024 meeting. Staff conducted a project kick off call with Tyler Technologies conducted on March 19, 2025, which identified the project timeline, resources needed on both May 19, 2025 CC Regular Meeting Page 83 of 733
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
the City and vendor’s side, as well as review of the multi-phased implementation. The City’s test environment deployment has been completed, and regular weekly meetings will be held to provide project status updates, identify tasks, action items, as well as deliverables, and maintain project timelines and schedules.
Next City Council Action: Additional hardware may be required compatible with the new software system (e.g. AP/Payroll check printer, check scanner/receipt printer, cashiering drawers, barcode scanners, etc.). Staff will include resource needs through the Fiscal Year 2025-2026 Budget process.
Tentative Completion Date: The testing environment for the new system has been deployed and initial project implementation meetings scheduled with an official project kickoff scheduled to begin April 2025. Implementation time is anticipated to take up to 24 months across three (3) phases: Phase 1 – Financials; Phase 2 – Utility Billing; and Phase 3 – Human Resources/Payroll.
Tyler Technologies will stop supporting the existing financial software on March 1, 2027, so it is critical that City Staff stay ahead of the deadline for full completion of the project.
Staff Project Lead: Art Ziyalov
Title: Update on City’s OPEB/Pension Liabilities
Description: The City provides full-time employees with a defined benefit pension through the California Public Employee’s Retirement System (CalPERS) and pays other post-employment benefits (OPEB) to certain retirees or a group of retirees for health care costs. City Council has requested an informational presentation on OPEB actuarial report and related investments from the City’s financial advisor.
Status: Staff is in coordination with the City’s actuarial services consultant, Foster & Foster, in the development of the updated valuation reporting for the fiscal year ending June 30, 2023. Initial data has been provided to the consultant, which is being used to generate reporting and disclosure issues and assists the City with understanding the financial statement impact, the effect of actuarial assumptions and methodology, development of funding policies and recommended contributions, and a review of the plan design.
Next City Council Action: A presentation was provided to the City Council at the meeting on February 21, 2025. Additional direction will be requested through the Fiscal Year 2025-2026 Budget process.
Tentative Completion Date: July 2025 (Fiscal Year 2025-2026 Budget) Staff Project Lead: Erica Melton
May 19, 2025 CC Regular Meeting Page 84 of 733
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
BUDGET IMPACT:
There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2024-2025 Adopted Budget.
CONCLUSION:
It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.
ATTACHMENTS:
A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Housing Programs Monthly Reports
E. Legislative Advocacy Updates
May 19, 2025 CC Regular Meeting Page 85 of 733
24-Jun 24-Jul 24-Aug 24-Sep 24-Oct 24-Nov 24-Dec 25-Jan 25-Feb 25-Mar 25-Apr 25-May Total Building Code Violation 12 13 15 16 23 25 4 4 3 7 2 7 131 Homelessness Outreach 8 21 12 17 37 8 9 13 6 12 15 11 169 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
Total - Community Development 20 34 27 33 60 33 13 17 9 19 17 18 300 Abandoned Vehicle 3 6 13 10 9 7 3 1 3 2 11 4 72
Total - Police 3 6 13 10 9 7 3 1 3 2 11 4 72
Bus Stop/Shelter Maintenance 0 0 0 3 0 0 0 2 0 0 0 0 5
City Trees 3 9 8 14 12 6 19 9 3 0 3 3 89
Graffiti and Sign Posting on P 52 82 95 93 70 39 27 40 33 70 47 37 685 Graffiti on Private Property 56 54 49 61 89 55 49 32 43 61 50 26 625 Illegal Dumping and Litter 55 99 90 98 86 71 47 54 62 38 51 39 790 Park Maintenance 2 2 1 15 3 2 2 0 4 5 3 4 43
Sidewalk Repair 7 11 6 18 23 4 4 0 5 4 6 6 94
Storm Drain and Flooding 0 0 4 0 3 0 1 2 2 0 0 0 12
Street Lighting 15 15 12 18 9 24 12 18 22 10 12 10 177
Street Repair 9 8 6 11 5 6 7 1 4 9 6 3 75
Street Signage 4 17 7 2 4 3 2 4 0 9 3 1 56
Traffic Signal 4 2 2 8 4 2 5 5 5 6 4 3 50
Total - Public Works 207 299 280 341 308 212 175 167 183 212 185 132 2701 Total All Topics 230 339 320 384 377 252 191 185 195 233 213 154 3073 Police
Public Works
All Topics
One Year Analysis of Opened Requests
Ending May 2025
Community Development
ATTACHMENT "A"
May 19, 2025 CC Regular Meeting Page 86 of 733
May 19, 2025 CC Regular Meeting Page 87 of 733
ATTACHMENT "B"
ITEM STATUS PROJECT/PROGRAM BUDGETED REVISED BUDGET SPENT CONTRACTED 1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 1,007,232 - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 205,940 - 3 Complete Layne Park Revitalization Project 200,341 200,000 200,000 - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 24,981 -5 In Progress Upper Reservoir Project 850,000 850,000 754,588 95,413 6 In Progress Homeless Outreach Services 300,000 300,000 176,033 123,967 7 Complete Pioneer Park Project 254,961 255,235 255,235 - 8 In Progress Downtown Master Plan 250,000 250,000 152,391 97,609 9 Complete Annual Street Repavement - Phase III 250,000 250,000 250,000 - 10 In Progress Technology Improvements 179,845 179,845 31,171 148,674 11 In Progress Las Palmas & Rec Park Generator Project 150,000 150,000 110,061 39,93912 In Progress City Mobile App - Virtual San Fernando 148,200 148,200 68,407 79,793 13 Complete Feasibility Study - New City Park Space 50,000 49,592 49,592 - 14 In Progress Sidewalk Repairs 1,006,900 1,016,433 - 1,016,433 15 In Progress First Time Home Buyer & Rehab Loan Program Revolv 50,000 50,000 - 50,000 21 In Progress Bus Shelter Project 114,939 114,939 - 114,939 16 In Progress Las Palmas HVAC Project 400,000 399,848 115,568 284,280 17 In Progress Citywide Curb Repainting 200,000 200,000 182,276 17,724 18 Complete City Hall Beautification 100,000 99,770 99,770 -19 In Progress Park IT Server Room Transition 50,000 46,070 36,757 9,31320 In Progress Wifi at LP & Recreation Park w/Computer Rooms 25,000 20,254 20,254 - Total $ 5,818,339 5,818,339 $ 3,740,255 $ 2,078,084
NOTE: Per City Council direction, remaining balances from completed projects have been directed to the Sidewalk Repairs. Changes from original budget are denoted in blue.
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.
ARPA Expenditure Plan & Status Report
May 19, 2025 CC Regular Meeting
ADM_City Council Enhancement Project and Priority Updates (5-19-2025) ATT C ATTACHMENT "C" Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
Extendable Approved By
CC or Admin
Dept. Procurement
Process
ContractExecuted
Renewed
Notes
2082 7/5/2022 5/1/2025 TreePeople Development of the City of San Fernando Urban Forest Management Plan $273,775.53 - CC PW Y 2166 5/23/2023 5/23/2025 Frontier Communications of America, Inc. One Flat Rate Business Access Line - Main Line $179.94/month - Admin FIN Y 2148(a) 5/23/2024 5/23/2025 North Valley Caring Services First Amendment for Street Outreach for Individuals Experiencing Homelessness $175,000.00 No Admin CD Y N 4/18/2025: Per Erika R. okay to expire, contract being replaced by Contract No. 2299 2144 4/3/2023 5/31/2025 City of Los Angeles 2022 Urban Area Security Initiative (UASI) Grant Program $141,466.00 - CC PD Y 2285 8/19/2024 5/31/2025 Elecnor Belco Electric, Inc. Citywide Traffic Signal Synchronization Project, Job No. 7603, Plan No. P-745 $912,750.00 - CC PW Y 3/17/2025: Per Manuel F. Notice to Procure issued on 1/15/2025; a Notice to Proceed will be issued once equipment received 1937(a) 12/2/2024 6/12/2025 Black & White Towing, Inc. First Amendment for Vehicle Towing and Secure Storage Services Per Fee Schedule - CC PD Not Applicable Y 2336 1/21/2025 6/25/2025 Robert D. Niehaus Inc. Water and Sewer Rate Utility Study $59,440.00 - CC PW RFP Y 2357 5/6/2025 6/27/2025 Civiltec Engineering, Inc.
Preparation of the City of San Fernando’sCross Connection Control Handbook asrequired by State Water ResourcesControl Board (SWRCB) policy $13,710.00 - Admin PW Y
1961 8/3/2020 6/30/2025
Board of Administration California Public Employees' Retirement System Amendment to the Contract Between theCity Council of the City of San Fernandoand the Board of Administration of theCalifornia Public Employees’ RetirementSystem - - ADM -
2056(c) 6/9/2023 6/30/2025 Arroyo Background Investigations Third Amendment for POST Background Investigation for Sworn and Civilian Applicants $12,500.00 - Admin PD Y
May 19, 2025 CC Regular Meeting
ADM_City Council Enhancement Project and Priority Updates (5-19-2025) ATT C As of 01/23/2024 2057(b) 6/9/2023 6/30/2025 Joe Mar Polygraph & Investigation Services, Inc. Second Amendment for Polygraph Services $2,500.00 - Admin PD Y 2056(d) 1/3/2024 6/30/2025 Arroyo Background Investigations Fourth Amendment for POST Background Investigation for Sworn and Civilian Applicants $15,000/FY add'l 3 yrs Admin PD Y 2256 7/1/2024 6/30/2025 Canon Usa Yearly Maintenance Agreement for 5 SFPD Copiers $4,560.00 - Admin CLK Y Filed with Contract No. 2134
2262 7/1/2024 6/30/2025 Liebert Cassidy Whitmore Special Services Agreement for FY 2024- 2025 Employment Relations Consortium $4,425.00 - CC PER Y 2267 7/1/2024 6/30/2025 Department of California Highway Patrol (CHP) Grant Agreement for the Cannabis Tax Fund Grant Program to Support Traffic Enforcement Details $103,412.20 - CC PD Y 2293 7/1/2024 6/30/2025 Alcoholic Beverage Control (ABC) Alcohol Policing Partnership Program $60,000.00 - CC PD Y 2274 7/2/2024 6/30/2025 Juan Perez Montelongo (JP818Sports) Basketball Referee and Scorekeeping Services $12,500.00 - Admin RCS Y N 1/29/2025: Per Maribel P. okay to expire
2275 7/2/2024 6/30/2025 Juan L. Mora Baseball Instruction, Consultant and Umpire Services $24,000.00 - Admin RCS Y N 1/29/2025: Per Maribel P. okay to expire
2188(a) 8/27/2024 6/30/2025 Tetra Mechanical
First Amendment for HVAC Service andRepair for All City Owned Buildings(Extending term) $24,900.00 - Admin PW Y
2084(b) 8/30/2024 6/30/2025 Major Metropolitan Security Second Amendment fo Security Alarm Services at all Building (Extending Term) $8,164.00 - Admin PW Y2102(b) 10/10/2024 6/30/2025 Duke's Root Control Inc.
Second Amendment for Sewer rootfoaming of connections between Citysewer mains and easements $17,566.82 - Admin PW Y
2315 10/29/2024 6/30/2025 Dickerson McCulloch & Associates, LLC Investigative Services $20,000.00 - Admin PER Y
May 19, 2025 CC Regular Meeting
ADM_City Council Enhancement Project and Priority Updates (5-19-2025) ATT C As of 01/23/2024 2125(a) 11/25/2024 6/30/2025 Brite Star/XMASPROS
First Amendment for Installation of holidaydecorations on Maclay Street (Extendingterm) $13,440.00 - Admin PW Extending Term Y
1903(b) 1/9/2025 6/30/2025 Omnigo Software Information Technologies, LLC Second Amendment for Hosted services of CAD, RMS, Mobile and Auto-tagging $28,034.06 NA Admin PD Extending
Term &
Increasing
Comp
Y
2337 1/21/2025 6/30/2025 HR Dynamics & Performance Management, Inc. San Fernando Leadership Academy Organization Development and Facilitation $20,450.00 - Admin FIN RFQ Y2340 1/31/2025 6/30/2025 Erendira Mora Zamora Musical Band for the Las Palmas Senior Citizens Club $3,600.00 - Admin RCS Y 2344 10/1/2024 6/30/2025 Johnny Allen Tennis Academy Tennis Classes $3,500.00 NA Admin RCS NA Y2345 2/27/2025 6/30/2025 Carlos A. Gutierrez Musical Band for the Las Palmas Senior Citizens Club $3,000.00 - Admin RCS Y 2354 4/23/2025 6/30/2025 A&M Catering On-site Catering for Las Palmas Senior Club $24,800.00 one year Admin RCS LP Senior Club approved services Y 2289(a) 4/28/2025 6/30/2025 Onyx Paving Company, Inc.
First Amendment for Fog Seal Coating ofCity Parking Lots, Job No. 7627 (City Lots3, 5, 6N, 7, 8, 9, 10, City Hall Parking Lot& Police Parking Lot $552,560.00 - Admin PW Extending term Y
11/19/2024: NTP on January 20, 2024, completion w/in 45 working days3/10/2025: Per Manuel F. Revised NTP pushes contract time to May 2025. 2352 4/17/2025 7/4/2025 Sky Elements Drone Show Independence Day Festival Drone Show $60,000.00 NA CC RCS RFQ Y 2271(a) 2/26/2025 7/31/2025 Gladwell Governmental Services Inc First Amendment for Records Retention Schedule Update $9,250.00 - Admin CLK Increasing compensation Y 2284(a) 4/28/2025 7/31/2025 Carrier Corporation
First Amendment to HVAC Upgrades andRoof Replacement at Las Palmas Park(Sourcewell Contract No. 070121-CAR) $385,225.00 - Admin PW Extending term
NTP on 1/3/2025, complete w/in 60 working days
2091 8/1/2022 8/1/2025 Tom Brohard and Associates Traffic Engineering Services $295/hr (2) one-year extensions CC PW Y2094 8/1/2022 8/1/2025 Paramount Management Group ATM Site Service at City Hall - 1-yr auto renew Admin PW Y
May 19, 2025 CC Regular Meeting
ADM_City Council Enhancement Project and Priority Updates (5-19-2025) ATT C As of 01/23/2024 2192 8/15/2022 8/15/2025 LA County Regional Park and Open Space District (RPOSD) Grant Agreement for Pioneer Park Playground Renovation Project 2023 $180,001.00 - CC RCS Y 2229 10/1/2023 8/31/2025 State of California Natural Resources Agency Grant Agreement for the Urban GreeningGrant Program for the Carlisle Green AlleyProject between Pico St. and O'MelvenyAve. $3,482,535.00 Yes Admin ADM Y
2287 9/1/2024 9/1/2025 Habitat for Humanity of Greater Los Angeles (Habitat LA) Administer a Home Rehabilitation Program $50,000 per yr (2) one-yr extensions CC CD Y 2348 3/25/2025 9/25/2025 Kelly Associates Management Group City Council Team Building Services $6,500, plus add'l services approved by City -Admin CMO Y 2308 10/21/2024 9/29/2025 Hope the Mission dba Hope of the Valley Rescue Mission Mental Health Clinician Services $512,165.00 NA CC PD Y 2291 9/16/2024 9/30/2025 State of California - Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) $74,000.00 - CC PD Grant Y 2292 9/16/2024 9/30/2025 State of California - Office of Traffic Safety (OTS) Traffic Records Improvement Project (TRIP) (TR25042) $44,400.00 - CC PD Y 2321 11/18/2024 9/30/2025 California Arts Council Standard Agreement for Master Mariachi Apprentice Program (MMAP) $16,203.00 - CC RCS Not Applicable Y Replace signature following CAC signing 2209 10/4/2023 10/4/2025 Symbium Master Licensing Agreement for automatic solar processing $0.00 Auto Renewal annually Admin CD Y Approved by Director, routed to Clerk to index 2302 10/9/2024 10/9/2025 I Ramirez Corp On-Call Street and Sidewalk Repair Services for Water Division $4,800 no more than $24,999/yr (2) 1-yr extensions Admin PW Y 2300 10/21/2024 10/21/2025 Home Again LA Provide Comprehensive Homesless Services $157,200.00 - CC CD Y 2307 10/21/2024 10/21/2025 Fernandeño Tataviam Band of Mission Indians Access and Use of Cindy Montañez Natural Park $0.00 1-yr per CC Review CC RCS Y 2298 9/25/2024 10/25/2025 J&B Landscaping FY 2024-2025 Neighborhood Clean-Up! Program $25,000.00 (2) one-yr extensions Admin CD Y 2299 10/21/2024 11/5/2025 North Valley Caring Services Provide Comprehensive Homeless Services $175,000.00 CC CD Y 2133 2/6/2023 -
San Fernando Community Hospital dba San Fernando Community Health Center (SFCHC) Letter Agreement to Consent toAlterations of property located at 732 MottSt. for the installation and operation ofSolar Energy Generation - - CC ADM Y
Added to Contract Folder No. 1898
May 19, 2025 CC Regular Meeting
ADM_City Council Enhancement Project and Priority Updates (5-19-2025) ATT C As of 01/23/2024 2133(a) 2/6/2023 -
Tenant: San Fernando Community Hospital dba San Fernando Community Health Center (SFCHC)Provider: Collective Energy Development, LLC Disclaimer Agreement agreeing System(Solar Energy Generation) and allcomponents are the personal property ofProvider $10.00 - CC ADM Y
Added to Contract Folder No. 1898
2143 3/22/2023 - Rina Cano, Owner
Repealed & replaced with Contract No.2159Settlement Agreement and GeneralRelease - Rina Cano, 1425 Griffith St. -Sewer Lateral - - Admin PW Y
MANDATORY 50 YR RETENTION (YEAR 2073)
2159 5/22/2023 - Rina Cano, Owner
Replacement & Substitution of SettlementAgreement and General Release ofContract No. 2143 - Rina Cano, 1425Griffith St. - Sewer Lateral - - Admin PW Y
MANDATORY 50 YR RETENTION (YEAR 2073)
2174 6/20/2023 - North Valley Caring Services Transfer Agreement and Waiver and Release - Vehicle Donation - - CC CD Y Filed w Contract No. 2148 2200 9/18/2023 - .Gov Domain Registration c/o Verisign, Inc. .GOV Domain Name for City of San Fernando (Mailed letter) - - Admin FIN/IT Y 2282 8/5/2024 - Kroger OpioIds Implementation Administrator New National Opioid Settlement $75,000.00 - CC CA Y 2316 11/18/2024 30 days from NTP R.C. Becker Inc. Bus Shelter Construction Project, Job No. 7609 $382,541.73 - CC PW Notice Inviting Bids Y 2264 7/1/2024 418 days from NTP Brightly Software Inc. Citywide Facility Condition Assessment Consulting Services (Sourcewell Contract Reference No. 090320-SDI) $27,222.00 - CC PW Y Commence w/in 3 calendar days of NTP, and completed w/in 418 days from NTP 2350 4/7/2025
5-yr term
Auto-renew
indefinitely
County of Los Angeles - Department of Public Health
Public Health Services (Contract No. PH005655) $0.00 auto renew indefinitely CC CMO NA Y 4/23/2025: Replace signature page when LA County signs
2225 2/20/2024
Commence
w/in 10
calendar days
of NTP, work
shall be
Zetroc Electric, LLC
New Generator Installation at Las PalmasPark and Recreation Park (SourcewellNumber 092222-GNR) $121,475.00 - CC PW Y
Commence w/in 10 calendar days of NTP, work shall be completed by 45 working days 2252 6/4/2024 Final Approval by City Ojos Locos Sports Cantina (Applicant) and Impact Sciences Inc. (Consultant) Preparation of Environmental Review Documents (CEQA) at 104 S. Maclay Ave (Project #SPR2024-007) $0.00 - Admin CD Y
May 19, 2025 CC Regular Meeting
ADM_City Council Enhancement Project and Priority Updates (5-19-2025) ATT C As of 01/23/2024 2254 6/12/2024 Final Approval by City Aszkenazy Development Inc. (Applicant) and Kimley-Horn and Associates, Inc. (Consultant) Preparation of Environmental Review Documents (CEQA) at 208 Jessie Street $0.00 - Admin CD Y 2273 7/19/2024 Final Approval by City Midland Contractors Inc (Applicant) and Chambers Group Inc (Consultant) Agreement for the Preparation of Environmental Review Documents Project Location: 833 N. Brand Blvd; Project # SPR2024-001 $0.00 - Admin CD Y 2296 9/18/2024 Final Approval by City Karnail Chand & Saroj B Trs (Applicant) and Chambers Group Inc. (Consultant) Preparation of Environmental Review Documents (CEQA) at 228 Jessie St. APN: 2519-020-011 (Project #SPR2023- 053) $0.00 - Admin CD Y 2313 11/18/2024 Final Approval by City Midland Contractors Inc (Applicant) and Chambers Group Inc (Consultant) Preparation of Environmental Review Documents (CEQA) at 319 N. Hagar Street, APN: 2520-022-011 $0.00 - Admin CD Not Applicable Y2327 11/22/2024 Final Approval by City San Fernando Recovery (Applicant) and Chambers Group Inc (Consultant) Agreement for the Preparation of Environmental Review Documents (CEQA) Project Location: 732-762 Griswold $0.00 - Admin CD Not Applicable Y2351 4/8/2025 Final Approval by City CFA Corp (Applicant) and Kimley- Horn (Consultant Preparation of Environmental Review Documents at 603 San Fernando Road $0.00 - Admin CD NA Y 2001 10/18/2021 indefinite
California Community Economic Development Association (CCEDA) Implement local micro and small businessgrant program, and technical assistance tosupport the City's economic development $25,000.00 RCS
LOCATE ELECTRONIC COPY
2151 5/1/2023 indefinite Shuster Advisory Group, LLC Consultant Services for OPEB Trust $24,000/FY - CC FIN Y2034 12/25/2008 Month to Month Los Angeles County Metropolitan Transportation Authority (LACMTA) Los Angeles County MetropolitanTransportation Authority Metro Pass SellerAgreement - Sell Metro Paper Passes Admin ADM
2182 7/20/2023 N/A
Sandra Finch, an individual, (“Claimant”) for and on behalf of herself and the Calderon/Shaug Families Release Liability Agreement regarding:
Grace Shaug Calderon is the originalowner/lender of various personal itemsthat were loaned for an indefinite period oftime to the Lopez Adobe Historical Siteand Preservation Commission (the“Historical Commission”) for display at theLopez Adobe site. $0.00 N/A
Admin/
Parks
Wellness
Commission
RCS Y
May 19, 2025 CC Regular Meeting
ADM_City Council Enhancement Project and Priority Updates (5-19-2025) ATT C As of 01/23/2024 2353 4/18/2025 NA
Pacific Premier Trust Custodian FBO Barbara J. Wise, IRA (“IRA Lienholder”), Barbara J. Wise, Trustee of the Barbara J. Wise Trust dated April 07, 2016 (“Trust Lienholder”), and Equity Trust Company Custodian FBO Barbara J. Wise, IRA (“Equity Trust Lienholder”) (collectively “Lienholders”) Subordination Agreement Re: property1019 N. Maclay Avenue Assessor’s ParcelNumber 2516-024-016 - nuisanceabatement and receivership action - City v. Monica Hernandez, et al., case number25CHCV00819 NA NA Admin CD NA Y NA
1991 8/2/2021 Project Completion Los Angeles County Flood Control District San Fernando Regional Park Infiltration Project (Grant) $1,029,764.00 - CC PW Y 2098 8/10/2022 Project Completion Department of Transportation (Caltrans) Program Supplement No. F014 toAdministering Agency-State Agreementfor Federal-Aid Project no. 07-5202F15(Project No. ATPL-5202(020) - PacoimaWash Access Road from Fourth St toEighth St $2,486,000.00 - Admin PW Y
Replace signature page when Caltrans signs
2199 9/22/2023 Project Completion State of California Department of Transportation Funds Transfer Agreement - Budget Act of
2022 (the Act) from the State GeneralFund to Caltrans, to be allocated to SanFernando for the Pacoima WashPedestrian Bridge $7,500,000.00 CC ADM Y
2218 12/5/2023 Project Completion Climate Resolve, Fernandeño- Tataviam Band of Mission Indians, and Pacoima Beautiful Partnership Agreement for the Partnership Structure for the SF Climate Action Resilience Plan Project -Admin ADM/C D Y 2177 7/17/2023
Through
expediture of
Grant Funds
Northeast Valley Health Corporation
State of California Department HealthCare Services Appropriation $5,000,000.00 - CC ADM Y 2177(a) 8/3/2023
Through
expediture of
Grant Funds
Northeast Valley Health Corporation
Addendum to MOU regarding State ofCalifornia Department Health CareServices Appropriation $5,000,000.00 - CC ADM Y
2317 11/18/2024
Through
expediture of
Grant Funds
Los Angeles County Flood Control District (LACFCD)
MOU for Well 3 Nitrate RemovalTreatment System Grant Funds $750,000.00 - CC PW Grant Y Replace signature following LACFCD signing
2356 4/29/2025 Through Reimbursement Pasadena Police Department Memorandum of Agreement Pertaining toAssistance under the Law Enforcementmutual aid plan for reimbursement throughCalOES NA - Admin PD NA Y
May 19, 2025 CC Regular Meeting
ADM_City Council Enhancement Project and Priority Updates (5-19-2025) ATT C As of 01/23/2024 2212(b) 3/5/2025 Until Project Completion 4Leaf, Inc. Second Amendment Development of Standard Operating Procedures (SOPS) $17,160.00 - Admin CD Increasing compensation Y 2314 8/22/2013 Until Terminated Federico Ramirez Employment Agreement for Community Development Director Salary - ADM Y Executed administratively, adding Contract Number 2128 8/18/2016 Until Terminated Urban Futures, Inc. Analystics & Compliance Solutions On-Going Continuing Disclosure Services for annual reporting $950.00 - FIN Director FIN Y Originally approved by Finance Director, Sandra R. forwarded to Clerk's Office for filing1984 5/3/2021 Until Terminated 1100 Truman Street, LLC One-Way Access Agreement for Access
to City Parking Lot (Drive Aisle to connectAPNs 2521-034-007 & 2521-034-009 toCity Lot No. 5) - - CC PW Y
1698(a1) 1/1/2023 Until Terminated Olivarez Madruga Law Organization, LLP (OMLO) Second Amendment for attorney services (Compensation) Partners/Associate ($216) & Parelegals ($103) -Admin ADM Y Nick signed hardcopy & Julie emailed to OMLO 2149 5/1/2023 Until Terminated Shuster Advisory Group, LLC and ALTA Trust Company Adoption Agreement for the MultipleEmployer OPEB/Pension 115 Trust &Trust Administrative Services Agreementto Provide Post-Employment Health andWelfare Benefits (OPEB) $5,000/plan max - CC FIN Y
1698(b) 11/28/2023 Until Terminated Olivarez Madruga Law Organization, LLP (OMLO) Second Amendment for City Attorney Services (Amended Schedule of Rate & Charges) Per Rate Schedule - CC ADM Y 2234 3/20/2024 Until Terminated The Los Angeles Homeless Services Authority (LAHSA) Greater Los Angeles Homeless Management Information System (LA HMIS) Continuums of Care (CoC) $0.00 - Admin CD Y 2269 7/15/2024 Until Terminated County of Los Angeles MOU & Funding Agreement to Participate in Taskforce for Regional Autotheft Prevention (TRAP) - - CC PD Y 2270 7/19/2024 Until Terminated US Bank
Establish P-Card Program (NASPO ValuePoint State of California ParticipatingAddendum 7-20-99-42 Local AgencySubsidary Agmt) $0.00 - Admin FIN Y
1906(b) 9/16/2024 Until Terminated Nick Kimball, City Manager Second Amendment to Employment Agreement - City Manager $251,767.00 - CC ATTY Y 2335 1/6/2025 Until Terminated Los Angeles County Regional Park and Open Space District (RPOSD) Grant Agreement for Measure A Annual Allocation - CC RCS Grant Y
May 19, 2025 CC Regular Meeting
ADM_City Council Enhancement Project and Priority Updates (5-19-2025) ATT C As of 01/23/2024 2303 2/26/2021
Upon
Completion of
Project
Los Angeles County Metropolitan Transportation Authority (LACMTA) Letter of Agreement for Federal Projects
Programmed Through the LACMTA Callfor Projects (San Fernando PacoimaWash Bike Path ID# F1505,LOA.P00F1505) $1,513,000.00 - Admin PW Y
Filed as Administrative Contract, Added a Contract Number and moved to correct folder
May 19, 2025 CC Regular Meeting
May 19, 2025 CC Regular Meeting
ATTACHMENT "D"
Home Again LA (San Fernando Impact / Stats) Apr. 2025
Social Service Referrals Rental Assistance / Eviction Prevention Shelter Assistance Housing Navigation HOH Initials Family Size Enrollment/Contact Date Exit Date Clothing/Donations DPSS CalFresh Employment Housing Resources IHSS LIFE TAP Card 4 Regional Rides Legal Resource BC Waiver ID Waiver CBEST EDD Utility Asst HALA ProgramLAHSA Problem Solving LAHSA Amount SF Security Deposit Security Deposit Amount SF PreventionSF Prevention AmountOutcome of Family Motel 90-day Shelter Outside Agency Outcome of Family HN Outcome of Family 1 RG 4 03/19/2025 04/14/2025 1 $5,850.00 Remained in Housing 2 EO 1 04/03/2025 ongoing 5 3 ID 2 04/07/2025 ongoing 1 1
4 CJ 1 04/07/2025 ongoing 10
5 MR 3 04/08/2025 04/08/2025 1
6 FL 1 04/09/2025 ongoing 2
7 BV 1 04/09/2025 04/28/2025 1 6
8 CJ 1 04/10/2025 04/10/2025 1 4
9 EO 1 04/14/2025 04/14/2025 1
10 KA 1 04/14/2025 04/14/2025 1
11 S 1 04/14/2025 04/14/2025 1
12 TC 1 04/14/2025 04/14/2025 1
13 JM 3 04/14/2025 04/14/2025 1
14 AS 1 04/15/2025 04/16/2025 1
15 HK 2 04/16/2025 04/16/2025 1 Referred to LAFH
16 NT 1 04/16/2025 04/16/2025 1
17 KH 1 04/16/2025 04/16/2025 2
18 MC 3 04/18/2025 ongoing 1 1
Scheduled to move in 05/01-05/02
19 MD 6 04/21/2025 ongoing 1 1
Still looking for housing 20 EH 1 04/22/2025 04/22/2025 1 1 1 21 DG 1 04/28/2025 04/28/2025 1
37 0 0 1 0 6 0 2 29 0 1 1 0 0 4 0 $0.00 0 $0.00 $0.00 $0.00 $5,850.00 3 0 1 0 2 0 May 19, 2025 CC Regular Meeting Page 99 of 733
NVCS By-Name List
April 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CD 901 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 6 2 AB 840 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 1 3 SM 1033 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 5 4 AV 1023 Pico St. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 5 EO 117 N Macneil St. Client Declined Shelter Not Submitted Declined Unhoused in SF 7 6 GL 505 S Huntington St. Working with DMH 4/1/25 Waiting Unhoused in SF 1 7 AD 1041 Truman St. Client Declined Shelter Not Submitted Declined Passing by SF 0 8 DWH 101 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 9 JP 412 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 3 10 FZ 1035 Maclay Ave Arleta Homes 12/10/24 12/13/24 Housed 0 11 CJ 117 N Macneil Client Declined Shelter Not Submitted Declined Unhoused in SF 44 12 RG 1522 San Fernando Rd. Waiting 04/01/25 Waiting Waiting 13 13 JD 120 S Brand Client Declined Shelter Not Submited Declined Unhoused in SF 0 14 ER Brand and Truman Client Declined Shelter Not Submited Declined Unhoused in SF 2 15 JV 117 N Macneil St. Community Bridge 4/3/25 4/3/25 Housed 4 16 VR 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 17 EH 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 18 IM 1126 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 19 EQ 1125 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 8 20 RH 1705 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 8 21 RH 1701 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 22 JT 220 N Maclay Client Declined Shelter Not Submitted Declined Unhoused in SF 10 23 KLK 2040 Glenoaks Blvd (F) Client Declined Shelter Not Submitted Declined Unhoused in SF 5 24 BC 2040 Glenoaks Blvd Client Declined Shelter Not Submitted Declined Unhoused in SF 13 25 CP 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 3 26 GT 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 13 27 GZ 2030 Glenoaks Blvd Waiting 04/04/25 Waiting Waiting 7 28 CS 844 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 29 FD 819 Eighth St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 30 ID 117 N Macneil St. Client Declined Shelter Not Submitted Declined Passing by SF 2 31 JD 211 S Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 32 SC 801 Truman ST Client Declined Shelter Not Submitted Declined Unhoused in SF 0 33 WD 1707 Truman St Client Declined Shelter Not Submitted Declined Unhoused in SF 0 34 EE 1707 Truman St Waiting 04/11/25 Waiting Waiting 4 35 ED 2040 Glenoaks (Loading Dock) Client Declined Shelter Not Submitted Declined Unhoused in SF 2 36 CR 828 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 37 EA 1123 Knox St Client Declined Shelter Not Submitted Declined Unhoused in SF 3 38 JD 806 San Fernando Rd Client Declined Shelter Not Submitted Declined Unhoused in SF 0 39 DA 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 4 40 NB 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 3 41 AD 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 1 42 JD 911 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 43 LC 1225 Truman st Client Declined Shelter Not Submitted Declined Unhoused in SF 5 44 GR 300 Park ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 45 AS 1041 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 46 JT 117 N Macneil Waiting 04/22/25 Waiting Waiting 2
47 VS 117 N Macneil Arroyo Shelter 4/29/25 4/29/25 Housed 11 48 RD 208 Park Av Client Declined Shelter Not Submitted Declined Unhoused in SF 2 49 MD 1165 N MacNeil St Client Declined Shelter Not Submitted Declined Unhoused in SF 0 50 ME 117 N Macneil Client Declined Shelter Not Submitted Declined Unhoused in SF 2 51 AG 900 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 52 53
54 55
TOTALS 3 27 3 1 7 3 3 1 3
May 19, 2025 CC Regular Meeting Page 100 of 733
May 19, 2025 CC Regular Meeting Page 101 of 733
Home Again LA (San Fernando Impact / Stats) Mar. 2025
Social Service Referrals Rental Assistance / Eviction Prevention Shelter Assistance Housing Navigation HOH Initials Family Size Enrollment/Contact Date Exit Date Clothing/Donations Vision Care DPSS CalFresh Employment Housing Resources IHSS LIFE TAP Card 4 Regional Rides Legal Resource ID Waiver CBEST EDD Utility Asst HALA Program LAHSA Problem Solving LAHSA Amount SF Security Deposit Security Deposit Amount SF Prevention SF Prevention Amount Outcome of Family Motel 90-day Shelter Outside Agency Outcome of Family HN Outcome of Family 1 MV 4 01/27/2025 03/01/2025 1 1 $1,500.00
Family secured housing and enrolled in RRH. 2 AC 4 03/03/2025 03/03/2025 1 3 GE 6 03/03/2025 03/03/2025 1 1 1
Exited motel, ongoing case management and housing navigation. Referred to SFVRM for shelter consideration. 4 DA 4 02/03/2025 03/04/2025 1 1 1
Exited motel, refused shelter, found other housing. 5 EO 1 03/04/2025 ongoing 5 6 CJ 1 03/04/2025 ongoing 4
7 MR 5 03/05/2025 03/24/2025 1 1
8 FN 1 03/05/2025 03/05/2025 1
9 HPA 1 03/11/2025 03/11/2025 2
10 FL 2 03/11/2025 03/11/2025 1
11 JMP 1 03/12/2025 03/12/2025 1 1
12 FM 2 03/12/2025 03/12/2025 1
13 RG 4 03/12/2025 ongoing 1
14 MT 5 03/17/2025 03/17/2025 1
15 ER 1 03/18/2025 03/18/2025 1
16 DJ 2 03/24/2025 03/24/2025 1 pending call back for shelter interview 17 JB 1 03/26/2025 03/26/2025 2
18 MR 3 03/20/2025 03/20/2025 1
19 GE 7 03/20/2025 03/20/2025 1
20 GT 1 03/26/2025 03/26/2025 1
2 0 0 1 5 1 0 10 1 0 0 0 1 0 $0.00 0 $0.00 $1,500.00 $0.00 0 0 0 0 May 19, 2025 CC Regular Meeting Page 102 of 733
NVCS By-Name List
March 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CF 314 San Fernando Mission Blvd Arroyo Shelter 1/31/25 03/04/25 Housed 5 2 JP 1161 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 12 3 PEG 1200 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 10 4 AG 1501 Woodworth St. Client Declined Shelter Declined Declined Reunited with family 6 5 AB 1031 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 6 RG 1600 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 10 7 CJ 117 N Macneil St. Client Declined Shelter Declined Declined Unhoused in SF 15 8 GT 2040 Glenoaks Working with other agency Pending Pending Unhoused in SF 5 9 BC 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 10 KLK 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 11 JD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 12 SM 1041 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 2 13 AV 111 Maclay Client Declined Shelter Declined Declined Unhoused in SF 0 14 VR 1212 Pico St. Working with other agency Pending Pending Sleeping in car 4 15 EH 1212 Pico St. Working with other agency Pending Pending Sleeping in car 5 16 JD 1118 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 0 17 JT 220 N Maclay Client Declined Shelter Declined Declined Unhoused in SF 10 18 JD 1707 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 3 19 GD 208 Park Ave Client Declined Shelter Declined Declined Sleeping in car 0 20 AHD 208 Park Ave Referral Submitted 03/11/25 Pending Pending 4 21 JD 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 0 22 CS 886 Harding Ave Client Declined Shelter Declined Declined Unhoused in SF 0 23 MR 1041 Truman St. Working with other agency Pending Pending Pending 0 24 EDJRS 1041 Truman St. Working with other agency Pending Pending Pending 0 25 JDP 901 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 0 26 CD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 27 JD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 28 KD 1228 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 2 29 BD 900 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 0 30 DW 911 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 2 31 JD 911 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 32 JD 1041 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 33 KJ 1701 Truman St Referral Submitted 03/14/25 Pending Pending 5 34 CPG 12980 foothill Bl Referral Submitted 03/27/25 Pending Pending 5 35 GL 505 S Huntington St CLient Declined Shelter Declined Declined Unhoused in SF 2 36 SA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 37 AA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 5 38 OA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 4 39 IA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 40 ER 1040 San Fernando Rd Placed in Independent Living 01/18/24 01/18/25 Housed 2 41 JD Cesar Chavez memorial CLient Declined Shelter Declined Declined Unhoused in SF 0 42 CECN 117 N Macneil St. CLient Declined Shelter Declined Declined Unhoused in SF 2 43 EO 900 San Fernando rd CLient Declined Shelter Declined Declined Unhoused in SF 2 44 IM 1101 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 0 45 RH 1707 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 2 46 JD 54 N Hubbard ave CLient Declined Shelter Declined Declined Unhoused in SF 2 47 JCI 928 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 3 48 CM 2025 Fourth St Referral Submitted 03/26/25 Pending Pending 5 49 RE 1501 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 50 VMM 1041 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 51 AB 1701 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 2 52 RD 1753 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 53 JD 2025 Fourth St CLient Declined Shelter Declined Declined Unhoused in SF 2 TOTALS 3 37 7 3 7 1 2 0 0
May 19, 2025 CC Regular Meeting Page 103 of 733
May 19, 2025 CC Regular Meeting Page 104 of 733
NVCS By-Name List
February 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 AB 905 Truman St. Waiting 2/4/25 Waiting Waiting 21
2 EO 901 San Fernando Rd. Referral not Submitted Not Submitted Waiting Waiting 10 3 JP 968 Maclay Client Declined Shelter Declined Declined Declined 6 4 PEL 1011 Seventh St. Client Declined Shelter Declined Declined Declined 16 5 MM 14701 Rinaldi Tiny Homes Sun Valley 01/10/25 1/14/25 Housed 1 6 CF 111 N Macneil St. Waiting 1/31/25 Waiting Waiting 3 7 RC 900 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 8 FD 111 N Macneil Client Declined Shelter Declined Declined Declined 1 9 CA 505 S Huntington St. Client Declined Shelter Declined Declined Declined 3 10 RPDL 1242 Pico St. Client Declined Shelter Declined Declined Declined 8 11 VR 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 12 EH 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 13 HP 314 San Fernando Rd. Client Declined Shelter Declined Declined Declined 3 14 VGV 1100 Pico St. Client Declined Shelter Declined Declined Declined 4 15 SM 1033 Truman St. Community Bridge 2/10/25 2/10/25 Housed 11 16 CJ 910 First St. Client Declined Shelter Declined Declinde Declined 26 17 JT 224 N Maclay Client Declined Shelter Declined Declined Declined 12 18 BC 2040 Glenoaks Client Declined Shelter Declined Declined Declined 18 19 DR 455 San Fernando Mission Client Declined Shelter Declined Declined Declined 4 20 AG 757 S Workmen St. Client Declined Shelter Declined Declined Declined 9 21 JD 504 Maclay Client Declined Shelter Declined Declined Declined 0 22 RBL 1021 Truman Client Declined Shelter Declined Declined Declined 0 23 JDBS 1014 San Fernando Mission Client Declined Shelter Declined Declined Declined 0 24 ER 121 S Brand Bl. DMH Referral DMH Referral Waiting Waiting 6 25 MP 1011 Seventh St. Client Declined Shelter Declined Declined Declined 0 26 AF 900 San Fernando Rd. Referral not Submitted Not Submitted Not Submitted Waiting 5 27 GR 1015 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 28 JM 111 N Macneil St. Community Bridge 2/5/25 2/5/25 Housed 3 29 JD 2040 Glenoaks Client Declined Shelter Declined Declined Declined 0 30 RF 1041 Truman St. Client Declined Shelter Declined Declined Declined 0 31 IM 1101 Truman St. Client Declined Shelter Declined Declined Declined 0 32 RG 2025 Fourth St. 6
33 TL 2040 B Glenoaks Client Declined Shelter Declined Declined Declined 2 34 JD 2040 C Glenoaks Client Declined Shelter Declined Declined Declined 2 35 CR 1011 Seventh St. Client Declined Shelter Declined Declined Declined 1 36 DB 907 Truman St. Client Declined Shelter Declined Declined Declined 3 37 JD 661 Truman St. Client Declined Shelter Declined Declined Declined 2 38 GT 2040 Glenoaks Blvd Pending with other Agency Not Submitted Not Submitted Waiting 3 39 AL 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 40 JD 1033 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 41 KD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Declined 2 42 WD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 2 43 CD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 44 JKT 910 First St. Client Declined Shelter Declined Declined Declined 0 45 JD 901 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 46 JD 1041 Truman Client Declined Shelter Declined Declined Declined 0 47 JD 1701 Hubbard Client Declined Shelter Declined Declined Declined 0 48 GR 208 Park Av Client Declined Shelter Declined Declined Declined 0 TOTALS 5 30 14 10 6 2 2 0 0
May 19, 2025 CC Regular Meeting Page 105 of 733
Home Again LA
February 2025
Social Service Referrals Rental Assistance Security Deposit Shelter Assistance Housing Navigation Head of Household Initials Family Size Enrollment Date Exit Date Clothing DPSS CalFresh Employment Housing
Resources LIFE TAP Card Regional Rides Legal Resource ID Waiver CBEST EDD Utility
Asst. SF Program
LAHSA Problem
Solving Amount
Outcome
of Family SF Program
Outside
Agency Amount
Outcome
of Family Motel
90-day
Shelter
Outside
Agency
Outcome
of Family
Housing
Navigation
Outcome
of Family
1 PML 2 2/3/2025 2/3/2025 1
2 DA 4 2/3/2025 ongoing 1 1 1
Family still
in motel
program 1
Family still
looking for
housing
4 VM 2 2/10/2025 2/10/2025 1
5 MR 4 01/06/2025 02/04/2025 1 1 1
Exited
motel
program,
referred to
LAFH
6 DM 6 12/12/2024 02/06/2025 1 1 1 1 $1,998.00 Housed 1 Exited
shelter and
secured
housing 1
7 GE 6 01/28/2025 ongoing 1 1 1 1
Family still
in motel
program 1
8 MV 4 01/31/2025 ongoing 1 1 1
Family still
in motel
program 1
9 EO 1 02/10/2025 ongoing 3
10 CJ 1 02/10/2025 ongoing 5
11 IL 1 02/10/2025 02/10/2025 1
12 GP 1 02/10/2025 02/10/2025 1 1
13 PS 1 02/11/2025 02/11/2025 1
14 AC 1 02/24/2025 02/24/2025 1 1
Connected
to Tarzana
Tx
Center/Re
newed
Hope/Cent
ers for
Living &
Learning.
15 BS 1 02/26/2025 02/25/2025 1
16 MR 4 02/27/2025 02/27/2025
Total Individuals 39 3 Total Social Service Referrals 25 Total Families 0 Total Amount $0.00 Total Families 1 Total Amount $1,998.00 Total Families 6 Total Families 4 May 19, 2025 CC Regular Meeting Page 106 of 733
May 19, 2025 CC Regular Meeting Page 107 of 733
This Page
Intentionally
Left Blank
May 19, 2025 CC Regular Meeting Page 108 of 733
CITY MANAGER’S OFFICE 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG
AGENDA REPORT
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Will Pettener, Assistant to the City Manager
Date: May 19, 2025
Subject: Consideration to Authorize Submittal of a Subapplication, in partnership with the California Governor’s Office of Emergency Services, for the Federal Emergency Management Agency’s Hazard Mitigation Grant Program
RECOMMENDATION:
It is recommended that the City Council:
a. Authorize the submittal of a subapplication, in partnership with the California Governor’s Office of Emergency Services (Cal OES), for the Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Grant Program in an amount of $153,562, to draft a Local Hazard Mitigation Plan Update; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
BACKGROUND:
1. On September 7, 2021, the City Council adopted Resolution No. 8095 approving the City’s 2021 Local Hazard Mitigation Plan (LHMP) Update. The Plan runs for a span of five (5) years, at which time it must be updated per FEMA regulations.
2. On March 3, 2025, the City submitted a Notice of Intent to develop a subapplication for updates to the City’s LHMP, which was approved by Cal OES.
3. On April 30, 2025, in consultation with Cal OES, the City submitted a subapplication to FEMA in the amount of $153,562, including a City cost share commitment of 25% or $39,390.
ANALYSIS:
The Disaster Mitigation Act of 2000 requires communities to develop, implement, and update hazard mitigation plans recognizing potential natural hazards and to identify and consider mitigation measures that reduce the risks associated with those hazards. The LHMP is a tool to May 19, 2025 CC Regular Meeting Page 109 of 733
Consideration to Authorize Submittal of a Subapplication, in partnership with the California Governor’s Office of Emergency Services, for the Federal Emergency Management Agency’s Hazard Mitigation Grant Program
aid in facility and infrastructure planning and improvements and is a requirement to qualify for federal hazard mitigation grants. The federal regulations require hazard mitigation plans to be updated every five (5) years.
The City’s existing LHMP was approved by FEMA in 2021. An update to the existing plan must first be conditionally approved by FEMA and then adopted by the local jurisdiction’s governing body (i.e., City Council). As a vehicle to fund the development of the plan update, staff worked with Cal OES’ grant technical assistance program to develop a FEMA Hazard Mitigation Grant subapplication.
The subapplication outlines how the City intends to work through key phases of plan development, such as development of a Consultant Request for Proposals (RFP), the Planning Process, Hazard Identification, Risk Assessment, Mitigation Strategy, Plan Prep and Drafting, Public Outreach, and Plan Review and Adoption. The proposed plan listed the selected consultant (determined through a future RFP process) as the lead author, working alongside the City Planning Team, which will consist of the Assistant to the City Manager, Police Commander, Human Resources/Risk Manager, and Director of Public Works.
If FEMA approves the award, staff can return to the City Council with a resolution to formally accept the funding, appropriate funds, and initiate the RFP process. The anticipated timeline for draft completion of the plan update is 16 months from the time of grant funding approval. Once approved by FEMA, staff will provide the City Council with a draft for final approval and adoption.
A Final Draft of the 2021 MHMP is available on the City website for the public to view and will remain in place until it’s expiration date in October 2026.
BUDGET IMPACT:
There is no budget impact for submitting a grant subapplication as it is included in each department’s Work Plan. The anticipated cost share commitment of 25% is anticipated to be covered directly by in-kind staff hours worked through the planning process and administrative reporting periods of LHMP development. If successfully awarded, staff will return to the City Council with a resolution to formally accept the award and appropriate funds.
CONCLUSION:
It is recommended that the City Council authorize the submittal of a subapplication, in partnership with Cal OES, for FEMA’s Hazard Mitigation Grant Program in an amount of $153,562.
ATTACHMENT:
A. City of San Fernando Local Hazard Mitigation Plan Subapplication May 19, 2025 CC Regular Meeting Page 110 of 733
May 19, 2025 CC Regular Meeting Page 111 of 733
Senate District(s) benefitting from mitigation 20
Federal Information Processing Number (FIPS #) 037-66140 Unique Entity Identifier (UEI #) XARQWS6VM2N3
Is this a phased project? No
Subapplication Information
Application
Type
Examples:
Planning Activities include developing a new hazard mitigation plan or updating a current mitigation plan.
Planning
Related
Activities include: Updating or enhancing sections of the current FEMA-approved mitigation plan, integrating information from mitigation plans with other planning efforts, building capacity through delivery of technical assistance and training, evaluating adoption and/or implementation of ordinances that reduce risk or increase resilience.
Project Activities involve construction and/or physical work. Examples: acquisition demolition/relocation, debris basin, structural elevation, structural seismic retrofit, hazardous fuels reduction, defensible space, generator(s) (If benefit cost analysis (BCA) feasible).
Advance
Assistance
Activities can be used to develop mitigation strategies and obtain data to prioritize, select, and develop mitigation projects and complete applications. Examples: evaluation of facilities or areas to determine mitigation actions, collect data for BCA and environmental historical preservation compliance, conduct engineering designs and feasibility studies, conduct hydrologic and hydraulic studies and cost estimation.
5%
Initiative
Activities are defined as mitigation actions that meet all HMGP requirements but may be difficult to evaluate against traditional program cost-effectiveness criteria. Examples such as early warning systems, post-disaster building code enforcement, public awareness and education for mitigation campaigns, hazard identification or mapping, new techniques/methods of mitigation, and generator(s) (if protecting a critical facility and if there is insufficient data to evaluate a generator project using a standard HMA-approved Benefit-Cost Analysis (BCA) method).
Subapplication Type Planning
Project Type Plan Update
Hazard Multi Hazard
Request For Information
HMGP Subapplication-Scope of Work
Scope of Work
This Single Jurisdiction Local Hazard Mitigation Plan (SJLHMP) update will guide the City of San Fernando in identifying, evaluating, and reducing risks associated with a full range of natural hazards, including wind, wildfire, earthquakes, extreme heat, flooding, hazardous materials incidents, or natural disasters. The plan will serve as a long-term strategy to safeguard lives, property, infrastructure, and environmental and economic assets within the city. The lead author for the plan will be the May 19, 2025 CC Regular Meeting Page 112 of 733
Describe the Scope of Work (SOW) for the planning process City's hired consultant. The planning process will ensure that the final deliverable complies with all of the latest Federal and State mitigation planning requirements. The City’s approach will be comprehensive and inclusive, integrating hazard identification, risk assessment, and mitigation strategy development with robust community engagement and stakeholder involvement. The SJLHMP will also be integrated with other local planning mechanisms such as the General Plan, Emergency Operations Plan, Capital Improvement Plan, and Adaptation Plans to ensure alignment across citywide strategies and investments. Throughout the project, the City will engage a planning team that includes City staff (including Human Resources, Police Department, Public Works, Planning, and City Management), consultants, and community stakeholders. Vendors and consultants will be procured in accordance with 2 CFR 200, applicable CalOES guidelines, and State and local procurement regulations, with the most stringent standard applied. The final SJLHMP will reflect community input, documented hazard trends, and actionable mitigation strategies, and will position the City to increase its resilience, reduce disaster losses, and strengthen coordination with regional, state, and federal partners.
Describe the Scope of Work (SOW) for the Hazard identification phase of the planning process
The City of San Fernando will conduct a comprehensive and methodical Hazard Identification phase as part of its Single Jurisdiction Local Hazard Mitigation Plan (SJLHMP) update. This phase will focus on identifying, mapping, and analyzing the full range of natural hazards that may impact the city. Using GIS technology, hazard mapping will incorporate local topography, infrastructure, and population density to identify geographic differences in risk across neighborhoods. Methodologies will include use of the FEMA National Risk Index (NRI), HAZUS modeling, and spatial overlays of hazard layers such as seismic zones, floodplains, and fire severity zones. Data sources will include the California State Hazard Mitigation Plan, the Los Angeles County Hazard Mitigation Plan, FEMA, USGS, NOAA, CalFire, and local plans including the City’s General Plan and Emergency Operations Plan. Historical hazard events over the past several decades will be documented using FEMA disaster declarations, city and county records, and NOAA databases to assess frequency and severity of past events. The city will identify both primary hazards—such as earthquakes, wildfires, riverine flooding, dam failure, and winter storms—and sub-hazards or emerging threats like extreme heat, and drought. Each hazard will be profiled for likelihood, severity, potential impacts, and affected areas. Localized hazard differences will be emphasized through neighborhood-level data and mapping, acknowledging that certain hazards (e.g., liquefaction or localized flooding) may vary by geography. Public engagement will be a central component, with stakeholder interviews, surveys, and community meetings used to gather local knowledge and validate technical findings. This whole-community approach will ensure the hazard identification process is both technically robust and reflective of the community’s lived experiences, ultimately supporting an actionable and balanced mitigation strategy.
The Risk Assessment phase of the City of San Fernando’s SJHMP update will build upon the Hazard Identification phase by developing detailed hazard profiles and evaluating the potential impacts of each identified hazard on the city’s assets, systems, and populations. Each hazard profile will include information on the location, extent, past occurrences, May 19, 2025 CC Regular Meeting Page 113 of 733
Describe the Scope of Work (SOW) for the risk Assessment phase of the planning process
probability of future events, and the potential impacts to critical infrastructure, essential services, housing, and populations. The risk assessment will utilize FEMA’s HAZUS tool to conduct Level 2 analyses where data is available, including estimated physical damage, economic loss, and social impacts from hazards such as earthquakes and flooding.
The assessment will also evaluate the frequency and severity of extreme heat events, drought conditions, and shifting storm patterns, in coordination with relevant state and regional plans. Assessments of risk and susceptibility will be performed for key community assets—including schools, utilities, transportation systems, and emergency services—as well as whole-community populations including those that may face disproportionate risk. GIS-based mapping will be used to identify hazard overlaps with critical infrastructure. The plan will include an analysis of repetitively flooded National Flood Insurance Program (NFIP)-insured structures, providing estimated counts, property types, and general locations. This data will be sourced from FEMA and the NFIP Repetitive Loss database. Damage and loss estimates will be included for each hazard, where feasible, to quantify potential impacts and prioritize mitigation investments. The planning team will also work closely with local departments and stakeholders to ground-truth data, validate risk findings, and ensure that both quantitative and qualitative perspectives are captured. The result will be a comprehensive, forward-looking risk assessment that aligns with federal and state standards, identifies high-risk areas and assets, and supports the development of actionable, balanced mitigation strategies.
Describe the Scope of Work (SOW) for the Mitigation Strategy development phase of the planning process
The Mitigation Strategy development phase of the City of San Fernando’s SJLHMP update will identify and prioritize a comprehensive range of actions to reduce or eliminate long-term risk to people, property, and infrastructure from identified hazards. This phase will begin with a broad evaluation of the full spectrum of potential mitigation measures, including structural and infrastructure projects, updates to local plans and regulations, natural systems protection, and public education and outreach programs. This phase will begin with a thorough review of the city’s previously adopted mitigation actions to evaluate their current status, identify successes, challenges, and areas for continued improvement.
Mitigation actions will be directly informed by the results of the hazard identification and risk assessment phases, ensuring alignment with the city’s most pressing risks and community susceptibilities and addressing hazards that affect whole-community populations and critical community assets. A structured prioritization process will be employed to evaluate actions based on criteria such as cost-effectiveness, technical feasibility, risk reduction potential, and consistency with other city goals and plans.
The final list of mitigation actions will be refined in coordination with city departments, stakeholders, and community members. Public and stakeholder input will be actively solicited and documented through multiple engagement methods, including community surveys, public meetings, and interactive pop-up booths at City and neighborhood events.
The mitigation strategy development process will also include an assessment of local capabilities. The planning team will ensure that mitigation actions are coordinated and integrated into other local planning mechanisms such as the General Plan, Capital Improvement Plan (CIP), and applicable state planning frameworks. The City of San Fernando May 19, 2025 CC Regular Meeting Page 114 of 733
currently participates in the National Flood Insurance Program (NFIP), and a designee for maintaining NFIP compliance and implementation of floodplain management activities will be selected during the SJLHMP process. The final mitigation strategy will present a balanced and actionable set of short- and long-term actions that address priority risks, leverage funding opportunities, and increase community resilience across all sectors.
Describe the Scope of Work (SOW) for the plan preparation & drafting phases of the planning process
The Plan Preparation and Drafting phase of the City of San Fernando’s SJLHMP update will involve a structured, collaborative process to produce a comprehensive, FEMA- and CalOES-compliant Local Hazard Mitigation Plan. The planning team will review and align with relevant state and local planning documents—including the California State Hazard Mitigation Plan, Los Angeles County HMP, the City’s General Plan, Emergency Operations Plan, and Capital Improvement Plan—to ensure integration and policy consistency. Based on the findings from the hazard identification, risk assessment, and mitigation strategy phases, the team will develop a complete draft of the SJLHMP that meets all applicable federal and state requirements outlined in the FEMA Local Mitigation Planning Policy.
Public and stakeholder engagement will continue throughout this phase, with multiple opportunities for the community to review and comment on the draft plan. This will include public meetings, targeted outreach to community-based organizations, and digital access to draft materials. All feedback will be documented, reviewed, and incorporated into the draft as appropriate. Once the draft is complete, it will be submitted to the CalOES State Hazard Mitigation Officer (SHMO) for preliminary review and feedback. The planning team will then revise the plan to address CalOES comments before submitting a final draft through CalOES to FEMA for formal review and approval. The planning team roles and responsibilities will be determined at a later date before the creation of the Lead Consultant Request for Proposals; however, the anticipated planning team members from the City will include representation from Human Resources Manager, the Police Commander, Public Works Director, Planning Manager, and Assistant to the City Manager. The lead author for the plan will be the City's selected Consultant, who will oversee development, coordinate interdepartmental contributions, and ensure consistency with city objectives. Edits, supporting documents, and section updates will be collected and integrated by the Police Commander within the Police Department, who will serve as the document coordinator and point of contact for the drafting process, along with the City's main oversight point over the consultant. This phase will result in a finalized, actionable SJLHMP that reflects San Fernando’s current hazard landscape, community priorities, and commitment to long-term resilience.
The Public Outreach, Meetings, and Public Comment phase of the City of San Fernando’s SJLHMP update will be guided by the City’s Community Engagement Framework to ensure inclusive, transparent, and effective participation from all sectors of the community. Outreach will be integrated throughout the planning process, with targeted efforts to engage residents, stakeholders, and populations. The designated outreach coordinator will be a member of the consultant team, who will work closely with City staff to schedule key outreach activities. The City will direct the consultant team to implement a variety of public and stakeholder May 19, 2025 CC Regular Meeting Page 115 of 733
Describe the Scope of Work (SOW) for public outreach, meetings and public comment phase of the planning process
outreach methods, including community workshops, online and paper-based surveys, informational booths at community events, and an accessible public commenting process hosted on the City’s website. Key SJLHMP planning team meetings will be open to the public, and direct 1:1 outreach will be conducted with regional partners, neighboring jurisdictions, and nonprofits working in community lifelines such as emergency response, public health, utilities, and housing. Engagement materials will be offered in multiple languages to ensure language accessibility and will be shared through digital platforms, printed flyers, and local community partners. The designated outreach coordinator from the consultant team will be responsible for documenting public engagement, including attendance at events, comments received, and feedback summaries. The general public and key stakeholders (i.e., neighboring communities, local and regional agencies involved in hazard mitigation activities, and agencies that have the authority to regulate development, as well as businesses, academia and other private and non-profit interests) will be given opportunities to participate throughout the plan development timeline (during the drafting stage and prior to plan approval). All public and stakeholder input will be reviewed by the planning team and incorporated, as appropriate, into the SJLHMP draft to reflect community concerns and priorities. This collaborative approach will help ensure that the final plan is not only technically sound but also reflective of the lived experiences and voices of the San Fernando community.
Describe the Scope of Work (SOW) for the Plan Approval & Plan Adoption phases of the planning process
The Plan Approval and Plan Adoption phase of the City of San Fernando’s SJLHMP update will ensure that the final plan meets all state and federal requirements and is formally adopted for long-term implementation. The completed draft SJLHMP will be submitted to CalOES at least six months prior to the grant closeout date to allow sufficient time for review and revisions. Feedback provided by CalOES will be evaluated by the City’s planning team and relevant staff members, and any required modifications will be incorporated into the document to ensure compliance with FEMA’s Local Mitigation Planning Policy and California-specific criteria. Once the CalOES revisions are addressed, the plan will be submitted through CalOES to FEMA for final approval. Following FEMA approval, the City will move forward with the formal adoption of the SJLHMP by resolution of the San Fernando City Council. The planning team will coordinate closely with the City’s planning, public works, and emergency management departments throughout this phase to ensure seamless integration of the SJLHMP into broader planning efforts. The City will also communicate the plan’s approval and adoption to the public and stakeholders to reinforce transparency and encourage continued engagement in mitigation efforts beyond the planning cycle. This phase will conclude with the City having an officially adopted, FEMA-approved SJLHMP that aligns with state mandates and serves as a foundational document for building resilience in the years ahead.
HMGP Subapplication - Work Schedule
Work Schedule
May 19, 2025 CC Regular Meeting Page 116 of 733
The intent of the work schedule is to provide a realistic appraisal of the time and components required to complete the project.
The work schedule should mirror the Scope of Work and Cost Estimate. -Describe each of the major work elements and milestones in the description. -Project Close-Out should be included which must be 3 months in duration. -A GANTT chart may be provided as supplemental documentation. -Total project duration must not exceed a 48 month period of performance. # Activity Task Name Description Start
Month
Duration
(Months)
1 Pre-Award Pre-Award Pre-Award activities
2 The Planning Process Kick
off/Procurement/Establish
Team
During this time, we will be completing the planning process SOW items.
This includes forming the team, procuring a consultant, doing a kickoff, inviting stakeholders, working on updating items or changes from the last plan.
1 15
3 Hazard Identification Identifying planning area
and potential hazards
This will follow along task 1,4,5 from the local planning handbook. We will be defining the planning area, completing a capability assessment, review NFIP information, and defining the hazards that can impact the planning area.
3 2
4 Risk Assessment Risk and Vulnerability
assessment
This will follow along task 5 from the local planning handbook. We will be creating full hazard profiles which include location, history, impact, probability, and overall community considerations for identified natural hazards within the planning area.
5 6
5 Mitigation Strategy Goals and Strategy
Development
We will establish the goals of the plan. Based on those goals we will develop a range of mitigation actions to address concerns identified in the risk assessment. We will then review the list and select prioritized mitigation actions.
11 3
6 Plan Preparation Preparing and
maintenance
This will include ensuring that we meet all the stated regulations in the scope of work.
1 15
7 Plan Drafting Drafting This will include ensuring that we meet all the stated regulations in the scope of work. Getting feedback and creating draft documents. 14 2
8 Public
Outreach/Meetings/Public
Hearings
Outreach/Meetings/Public
Hearings
Establishing outreach strategies, setting up meetings with internal and external stakeholders, setting up public comment periods and document feedback.
1 15
9 Plan Adoption Cal OES/FEMA Review
and Adoption
Submitting the Final Draft for Cal OES and FEMA review. Completing and revisions. Bringing to the City Council for adoption and submitting the resolution to FEMA.
16 18
10 Closeout Closeout Project Closeout line item 34 3
Total Duration : 36
HMGP Subapplication - Jurisdictions
Jurisdictions
What type will be developed? Update single plan
May 19, 2025 CC Regular Meeting Page 117 of 733
Will the activity result in a FEMA-approved and adopted multi-hazard mitigation plan?
Yes
Identify any deficiencies in the previous plan and describe how this activity will address those deficiencies.
The City will ensure compliance with the updated guidance provided through FEMA's 2025 Local Mitigation Planning Policy and any other legislative requirements enacted after the implementation of the City's 2021 plan.
Describe any plan priorities that have been identified
The City will prioritize updating the SJLHMP to comply with FEMA's 2025 Local Mitigation Planning Policy Guidance, including expanded requirements that have been added since the City's last approved plan was completed in 2021.
Does the sub-application propose using the natural hazard mitigation planning process to help develop or meet the planning objectives of other types of plans (i.e. Community Wildfire Protection Plan, Comprehensive Plan revisions)?
No
Clearly identifiy what related planning activities will be paid for by the project?
If the sub-application proposes combining other plans that are ineligible for HMA funding with the natural hazard mitigation plan, confirm it is clearly stated in the scope of work that the ineligible plan elements will not be funded by the project
false
Indicate if a contractor will be used. Yes
Provide a description of the Community Profile of the Planning area (describe the area, communities, population, and infrastructure covered by the Local Hazard Mitigation Plan.
The City is located in the northeast section of the San Fernando Valley at the southern foot of the San Gabriel Mountains. San Fernando is an independent city within Los Angeles County. This compact community of
2.4 square miles is completely surrounded by the City of Los Angeles, including the nearby communities of Sylmar, Mission Hills and Pacoima.
Major physiographic features located near the city include the San Gabriel Mountains (located approximately 3 miles to the north), the Pacoima Wash (located along the eastern side of the city), Hansen Lake (located 3 miles to the southeast of the city), and the Los Angeles Reservoir (located approximately 4 miles to the northwest). Regional access to the City of San Fernando is possible from three freeways located in the area: Interstate 5 Freeway (I-5), State Route 118 (SR-118), and Interstate 210 Freeway (I-210). San Fernando has a population of 23,716 (according to 2023 US Census data), of which about 90% is ethnically Hispanic. The median age in the community is 36.3, with many young families and children. Per the most recent Census data, 71.6% of residents speak a language other than English at home, while 26.4% of residents have limited English-speaking abilities, necessitating efforts by the City to create significant bi-lingual communication mechanisms. The City also includes critical infrastructure, such as City Hall, the San Francisco Police Station, water reservoirs and infrastructure (as the City maintains its own public water utilities and supply), and more than 30 schools of various age levels (many of which are maintained and operated by LAUSD). The City also includes over 1,000 small businesses, employing approximately 11,704 workers.
Residents of the City primarily commute to work, as 83.8% of residents May 19, 2025 CC Regular Meeting Page 118 of 733
claimed to work outside of the City. There are 6,328 households in the City, consisting of a $79,694 median household income, and a $630,700 median single family residential house price. The City's downtown area includes a San Fernando Mall District with several blocks of store fronts.
Downtown is also located in close proximity to a Metrolink train line and several Metro bus stops.
HMGP-Project Site List Jurisdictions
Jurisdiction(s)
Does this plan encompass multiple jurisdictions? No
HMGP Subapplication - Project Cost Estimate
Project Cost Estimate
# Cost Type Item Name Unit
Quantity
Unit of
Measure
Unit
Cost
Cost Estimate
Total
Pre Award
Cost
Cost Estimate Narrative
1 Force Acct. Labor -
Design/Engineering
Consultant RFP 12 Hour $
297.00
$ 3,564.00 false Time to draft, release and select
a consultant
2 Contractor/Consultant -
Design/Engineering
Planning Process 54 Hour $
203.00
$ 10,962.00 false Consultant time to complete the
task.
3 Force Acct. Labor -
Design/Engineering
Planning Process 20 Hour $
297.00
$ 5,940.00 false Staff time to complete the task.
4 Contractor/Consultant -
Design/Engineering
Hazard
Identification
62 Hour $
181.00
$ 11,222.00 false Consultant time to complete the
task.
5 Force Acct. Labor -
Design/Engineering
Hazard
Identification
16 Hour $
297.00
$ 4,752.00 false Staff time to complete the task.
6 Contractor/Consultant -
Design/Engineering
Risk Assessment 90 Hour $
181.00
$ 16,290.00 false Consultant time to complete the
task.
7 Force Acct. Labor -
Design/Engineering
Risk Assessment 48 Hour $
297.00
$ 14,256.00 false Staff time to complete the task.
8 Contractor/Consultant -
Design/Engineering
Mitigation
Strategy
76 Hour $
181.00
$ 13,756.00 false Consultant time to complete the
task.
9 Force Acct. Labor -
Design/Engineering
Mitigation
Strategy
24 Hour $
297.00
$ 7,128.00 false Staff time to complete the task.
10 Contractor/Consultant -
Design/Engineering
Plan Prep and
Drafting
48 Hour $
181.00
$ 8,688.00 false Consultant time to complete the
task.
11 Force Acct. Labor -
Design/Engineering
Plan Prep and
Drafting
24 Hour $
297.00
$ 7,128.00 false Staff time to complete the task.
12 Contractor/Consultant -
Design/Engineering
Public Outreach 48 Hour $
181.00
$ 8,688.00 false Consultant time to complete the
task.
13 Force Acct. Labor -
Design/Engineering
Public Outreach 36 Hour $
297.00
$ 10,692.00 false Staff time to complete the task.
14 Force Acct. Labor - Plan Review and 48 Hour $ $ 14,256.00 false Staff time to complete the task.
May 19, 2025 CC Regular Meeting Page 119 of 733
Design/Engineering Adoption 297.00
15 Contractor/Consultant -
Design/Engineering
Plan Review and
Adoption
80 Hour $
203.00
$ 16,240.00 false Consultant time to complete the
task.
$ 153,562.00
HMGP Cost Review
COST REVIEW
Total Project Cost $ 153,562.00
Non-Federal Cost Share (Match) $ 38,390.50
Non-Federal Cost Share (Match) Percentage 25%
Federal Share Request $ 115,171.50
HMGP-Maintenance Commitment
MAINTENANCE & REPORTING COMMITMENT
This acknowledgment of Maintenance & Reporting Commitment is to confirm the Subapplicant/Subrecipient is committed to perform the necessary maintenance for the entire useful life of the project, once completed. The entity responsible for maintenance is allocating the annual budget amount that will allow maintenance to occur as needed to ensure the project building/facility/area remains in good repair and operational.
To justify Hazard Mitigation Assistance funding, California is required to report to FEMA on the performance of completed mitigation measures. This acknowledgment of Reporting Commitment confirms that the Subapplicant/Subrecipient is committed to report on the performance of funded mitigation measures when tested by natural hazard events for the entire useful life of this project.
Process: Complete the fields below. The information provided here will automatically populate a templated Maintenance & Reporting Commitment letter to be signed by a Responsible Representative identified by you below. The Responsible Representative must be a high-level person from the subapplicant entity who is authorized to commit the entity to request and receive grant funding. The Responsible Representative cannot be a contractor or a consultant. After you click the “Add Responsible Representative” button to provide the contact information for the Responsible Representative, click “Send for Signature.” The individual will receive an email notification from DocuSign with a link to access and sign the commitment letter. The Signature Status below will reflect “Sent For Signature.” Once signed, the letter will automatically upload to the subapplication.
Maintenance & Reporting Commitment Letter Date April 30, 2025 Subapplicant Name San Fernando, City of
Subapplicant Mailing Street 117 North Macneil Street
Subapplicant Mailing City San Fernando
Subapplicant Mailing State CA
May 19, 2025 CC Regular Meeting Page 120 of 733
Subapplicant Mailing Postal Code 91340
Disaster Number Rolling Application
Control number AP-01809
Entity Responsible San Fernando Police Department
Number of years of maintenance 5
Project Building/Facility/Area Citywide
Annual Maintenence Amount $ 4,688.00
What are the Past Maintenance Tasks Involved?
The previously designated Local Mitigation Officer held quarterly meetings with representatives from the coordinating departments within the City (including Public Works, Police, Community Development, and the City Manager's Office) in order to gather status updates on the mitigation action items. These meetings provided an opportunity to discuss the progress of the action items and maintain the partnerships that were essential for the sustainability of the mitigation plan. The focus of the quarterly meetings was to discuss the progress and changes to the Mitigation Action Items. Action item topics that were reviewed included multi-hazard, earthquake, flood, wildfire, windstorm, human-caused, and epidemic/pandemic/vector-borne. The City addressed statewide planning goals and legislative requirements through the General Fund, Capital Projects, and Grants. The Mitigation Plan provided a series of recommendations - many of which were closely related to the goals and objectives of existing planning programs. The City implement recommended mitigation action items through existing programs and procedures. Some of the goals and action items in the Mitigation Plan were achieved through activities recommended in the strategic plan and other budget documents. The various departments involved in developing the Plan reviewed it on an annual basis. Upon annual review, the Planning Team worked with the departments to identify areas that the Mitigation Plan action items were consistent with the strategic and budget documents to ensure the Mitigation Plan goals and action items were implemented in a timely fashion. Upon FEMA approval, the Planning Team began the process of incorporating risk information and mitigation action items into existing planning mechanisms including the General Fund (Operating Budget and Capital Projects).
What are the Future Maintenance Tasks Involved?
As the City embarks on creating future maintenance tasks, much of the mitigation strategies scope will remain the same. Overall action item categories will only receive minor tweaks, including the removal of the epidemic/pandemic/vector-borne category from the previous plan. During the planning stage, new and more detailed items will be formulated by the planning team.
Future Maintenance Schedule Annual
Future Cost of Maintenance $ 23,440.00
May 19, 2025 CC Regular Meeting Page 121 of 733
Source of Future Maintenance Funds General Fund
Responsible Representative Confirmation
HMGP - Match Commitment
Match Commitment Letter
As a part of the Hazard Mitigation Grant Program process, a Non-Federal Share (Match) of at least 25% of the total project amount is required. This acknowledgment is to confirm the Subapplicant/Subrecipient commitment to meet the Non-Federal Share (Match) funding requirement.
Process: Complete the fields below. The information provided here will automatically populate a templated Match Commitment letter to be signed by a Responsible Representative identified by you below. The Responsible Representative must be a high-level person from the subapplicant entity who is authorized to commit the entity to request and receive grant funding. The Responsible Representative cannot be a contractor or a consultant. By sending this document for signature, you are acknowledging the requirements outlined here. After you click the “Add Responsible Representative” button to provide the contact information for the Responsible Representative, click “Send for Signature.” The individual will receive an email notification from DocuSign with a link to access and sign the commitment letter. The Signature Status below will reflect “Sent For Signature.” Once signed, the letter will automatically upload to the subapplication.
Please be Advised:
If additional federal funds are requested, an additional Non-Federal Share (Match) funding commitment letter will be required.
If a funding source is from outside the Subapplicant entity, upload documentation supporting the funding commitment and availability of funding.
Match Commitment Letter Date April 30, 2025
Sub-Applicant Name(Entity) San Fernando, City of
Control Number AP-01809
Non-Federal Cost Share Source Local Agency Funding
Name of Funding Source(s) General Fund
Funding Type In-kind
Federal Share Amount Requested $ 115,171.50
Non-Federal Share (Match) Commitment $ 38,390.50
Non-Federal Share (Match) Availability Start Date April 30, 2025 Is there an expiration date of the Non-Federal Share (Match)? No
CONFIRMATION
# Title First Name Last Name Phone Number Email Signature Status May 19, 2025 CC Regular Meeting Page 122 of 733
1 City Manager Nick Kimball 818-898-1201 [email protected] Signed Grant Management Cost Application
HMGP Grant Management Cost Application
Subrecipient Grant Management costs are available at no more than 5% of the final project cost to subrecipients who apply and can meet all Federal grant requirements. Subrecipients must provide a detailed budget of the management cost request per 2 CFR 200.403, which is subject to Cal OES/FEMA approval. Reimbursement is based on documented actual cost.
For further clarification, grant management is different than project management. Grant management activities are to manage the grant (Subapplication Development, Quarterly Reporting, Reimbursement Submission). Project management is to manage the actual physical project itself (construction oversight, project scheduling and coordination, project meetings).
FEMA Definition of Management Costs: Any indirect cost, any direct administrative cost, and any other administrative expenses associated with a specific project under a major disaster, emergency, or disaster preparedness or mitigation activity or measure.
Directions: For each applicable category, provide a total estimated cost. Refer to the Management Cost examples below for costs that may be included. For the Narrative field, include a detailed description of work for each cost, including methodology used to estimate each cost. example, if your cost estimate includes your agency's time, include estimated hours, personnel titles, and salary/hourly wages plus benefits for a hourly cost.
Additionally, describe how these costs will be used through the life of the grant.
Total Federal Cost Share $ 115,171.50
Maximum Eligible Management Cost $ 7,678.10
Management Cost Budget Breakdown
A. Pre-Award: Subapplication development, community outreach, meetings related to Subapplication development.
B. Staff Time - Salary or hourly employee time to manage technical monitoring, quarterly reporting, technical assistance, and the reimbursement and close-out process.
# Position Hourly
Rate
Hours Amount Description
1 Police Commander $ 327.34 20 $
6,546.80
City project lead responsible for technical monitoring, technical assistance, and quarterly reporting.
2 Assistant to the City
Manager
$ 176.72 6 $
1,060.32
City support on this project related to reporting, reimbursement submissions, and close-out process.
$
7,607.12
May 19, 2025 CC Regular Meeting Page 123 of 733
C. Travel - Cost to attend professional development training course directly related to implementation of the Hazard Mitigation Grant.
D. Equipment - Cost directly related to implementation of Hazard Mitigation Grant.
E. Supplies - Supply cost directly related to implementation of the Hazard Mitigation Grant, such as printer materials and office supplies.
E. Indirect Cost - Depreciation or use allowances on buildings and equipment, costs to operate and maintain facilities, general administration and accounting administration.
F. Other - Any other administrative expenses not captured in the categories above.
Total Management Cost Requested $ 7,607.12
Maximum Management Cost Allowed (Requested Allowed) $ 7,678.10 Documents
Document Type Description
Match Commitment
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RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SFCITY.ORG
AGENDA REPORT
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Julio Salcedo, Director of Recreation and Community Services Will Pettener, Assistant to the City Manager
Date: May 19, 2025
Subject: Consideration to Authorize Submittal of a Grant Application for the LA84 Foundation’s World Cup 2026– Extraordinary Impact Grant RECOMMENDATION:
It is recommended that the City Council:
a. Authorize the submittal of a grant application for the LA84 Foundation’s World Cup 2026 – Extraordinary Impact Grant in an amount of $26,000, to create the “Mission City Speed Soccer Program”; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
BACKGROUND:
1. Los Angeles has been selected as a host city for the 2026 Fédération Internationale de Football Association (FIFA) World Cup, bringing significant tourism and partnership opportunities to the Greater Los Angeles Area.
2. On April 21, 2025, the City received notification from the Los Angeles Sports and Entertainment Commission of an opportunity to apply for LA84 Foundation’s World Cup 2026 – Extraordinary Impact Grant, which was due on April 30, 2025.
3. On April 30, 2025, City staff submit the grant application, pending the City Council’s approval.
ANALYSIS:
Youth soccer leagues provide a safe, inclusive, and affordable recreational space that promote physical health, teamwork, discipline, and community engagement among children and teens.
These leagues create structured opportunities for youth to develop athletic skills, build May 19, 2025 CC Regular Meeting Page 127 of 733
Consideration to Authorize Submittal of a Grant Application for the LA84 Foundation’s World Cup 2026 – Extraordinary Impact Grant
confidence, and foster friendships in a supportive environment. Additionally, they encourage positive social behavior, family involvement, and civic pride while supporting the broader goals of youth development and public wellness. As the largest soccer organization in the world, FIFA plays an active role in seeking out opportunities to expand youth soccer internationally.
The City Council has identified the expansion of recreational and community-based programming as a priority for City staff. Through the Strategic Goal of Focusing on Community First, which aims to explore opportunities to expand recreation and community service programs and healthy lifestyle initiatives, staff has identified the World Cup 2026 – Extraordinary Impact grant as an opportunity to accelerate the City’s youth recreation programming and celebrate the rich soccer history of San Fernando.
LA84 Foundation’s World Cup 2026 – Extraordinary Impact Grant As Los Angeles prepares to host the U.S. opening match for FIFA World Cup 2026, the Los Angeles World Cup 2026 Host Committee unveiled a series of legacy programs, in partnership with the LA84 Foundation, designed to use the power of the “World’s Game” to create lasting, meaningful impact across the Los Angeles region. Under the theme “Celebrate the Extraordinary,” these initiatives aim to elevate and engage Angelenos by growing the game of soccer, inspiring future sports professionals, beautifying neighborhoods, and showcasing nonprofit organizations that are using soccer to uplift communities and foster connection, opportunity, and unity across the region.
The first of these initiatives, the 26 Champions Grant Program, will recognize 26 organizations that are already making a transformative impact in underserved neighborhoods and communities facing challenges, including those recovering from the recent LA wildfires. The Host Committee will award 26 grants, each totaling $26,000, to organizations using soccer to empower and uplift their communities.
Proposed Project.
The City’s proposal for the grant application is to build on the existing “tiny tykes” soccer program run out of Recreation Park, to create the “Mission City Speed Soccer Program.” The City's Mission City Speed Soccer Program will be designed to offer a fun, fast-paced, and inclusive recreational opportunity for local youth. The proposed league would be hosted at the Recreation Park Gymnasium (and possibly other City parks) and would feature modified, condensed field, speed soccer games that emphasize agility, teamwork, and skill development in a safe and supportive environment. Open to boys and girls ages 13 to 18, the league would encourage broad participation regardless of experience level.
The league would run four (4) program cycles over the 2-year grant period (beginning in Summer 2025 and ending in Summer 2027). Each cycle would operate over a 14-week period, with supervision provided by trained Recreation staff and volunteer coaches who emphasize sportsmanship and personal growth. In addition to matches, participants would benefit from May 19, 2025 CC Regular Meeting Page 128 of 733
Consideration to Authorize Submittal of a Grant Application for the LA84 Foundation’s World Cup 2026 – Extraordinary Impact Grant
weekly warm-ups and skill clinics. Equipment could be provided by the City through the grant and participation would be free to ensure accessibility for all families. This initiative supports the City’s broader goals of fostering youth development, promoting healthy lifestyles, and providing safe, structured recreation programs within the San Fernando community.
Proposals selected for funding will be notified by the LA 26 Host Committee in June 2025, with funding made available to successful applicants in the Summer. All selected organizations will receive a $26,000 grant award, a professionally produced marketing video showcasing the organization, and public recognition of their work in the lead up to FIFA World Cup 2026. If the City is awarded the grant, staff will return to the City Council with a resolution to formally accept the award and appropriate funds.
BUDGET IMPACT:
There is no budget impact for submitting a grant application as it is included in each department’s Work Plan. If successfully awarded the grant, staff will return to the City Council with a resolution to formally accept the award and appropriate funds.
CONCLUSION:
It is recommended that the City Council authorize the submittal of a grant application for the LA84 Foundation’s World Cup 2026 – Extraordinary Impact Grant in an amount of $26,000, to create the “Mission City Speed Soccer Program”.
ATTACHMENT:
A. World Cup 2026 – Extraordinary Impact Grant Application May 19, 2025 CC Regular Meeting Page 129 of 733
Application LA84 Foundation
Printed On: 23 April 2025
World Cup 2026 - Extraordinary Impact
Grant 1
World Cup 2026 - Extraordinary Impact Grant
LA84 Foundation
Grant Request Overview
Program/Project Name*
The name of the project is attached to each and every form within your process. This is the "identifier" for the request.
Character Limit: 100
Amount Requested*
Character Limit: 20
Is the organization a:*
Choices
501(c)3
Public Agency
Fiscally Sponsored Project
Is this funding request for a soccer related program?*
Choices
Yes
No
Is the program located within Los Angeles County?*
Choices
Yes
No
Does the organization have an open, non- restrictive membership?* As open, non-restrictive membership that operates open to all regardless of race, creed, sex, sexual orientation, religious belief or nationality?
Choices
Yes
No
Is your organization in good standing with the California Franchise Tax Board?* You can use this link to look up your current status:
https://webapp.ftb.ca.gov/eLetter/
Choices
Yes
No
ATTACHMENT "A"
May 19, 2025 CC Regular Meeting Page 130 of 733
Application LA84 Foundation
Printed On: 23 April 2025
World Cup 2026 - Extraordinary Impact
Grant 2
Have you received a grant from LA84 Foundation or Play Equity Fund?* Choices
Yes
No
Organization's Legal Signatory Name*
The Legal Signatory is the individual who is authorized to sign grant agreements on behalf of your organization.
Character Limit: 30
Organization's Legal Signatory Title*
Character Limit: 30
Organization's Legal Signatory Email Address*
Character Limit: 30
Organization Description*
Please provide a brief overview of your organization, including when you were founded, your mission statement, and links to your website/work, Please also include your operating budget amount.
Character Limit: 2000
Fiscally Sponsored Project
Please name your fiscal sponsor.
Character Limit: 20
Narrative Section
Why is the World Cup important to Los Angeles and your organization's work?* Character Limit: 800
How does your organization use soccer as a hook to do any of the following:* • Address social, economic, societal challenges
• Improve physical or mental health
• Increase access to soccer
• Create opportunities for skill building and future job readiness (ex: training/certification for a coaches, referees, etc.)
• Provide soccer experiences centered on joy or sport for fun (vs. technical skill building and athlete advancement)
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Application LA84 Foundation
Printed On: 23 April 2025
World Cup 2026 - Extraordinary Impact
Grant 3
Character Limit: 2000
Can you give one example of the impact or result of your work?* Character Limit: 800
How will this grant help in furthering your work?*
Character Limit: 800
Program/Project Description
Program/Project Description:*
Describe the organization's program, its purpose, and an overview of what the project plans to do.
Character Limit: 3500
Total number of participants/community members served overall by organization:*
If you do not directly serve participants/community members please enter in the number that are impacted by your work.
Character Limit: 250
Total number of participants/community members served overall by proposed/project:*
If you do not directly serve participants/community members, please enter in the number of youth that are impacted by your work.
Character Limit: 250
Is this an elite level or club program?*
Choices
Yes
No
Statement of Community Need*
What are the significant challenges facing the participants in your community? Please include any relevant information about community health, educational attainment, safety, income status, or other conditions that affect individuals participating in your programs.
Character Limit: 1500
Population Served*
Describe the population served, including age range, race and ethnicity, geographic location, and other related demographic information.
Character Limit: 1500
May 19, 2025 CC Regular Meeting Page 132 of 733
Application LA84 Foundation
Printed On: 23 April 2025
World Cup 2026 - Extraordinary Impact
Grant 4
Program/Project Timeline:*
If awarded, the grant period will take place beginning summer 2025 and end in summer 2027.
Please describe your project timeline over the next two years.
Character Limit: 1500
Key Staff*
Please list key personnel, and indicate if they are paid or volunteer.
Character Limit: 800
Partnerships*
If your organization collaborates with community-based partners (schools, other, nonprofits), please identify them, explain their roles and responsibilities.
Character Limit: 1500
Proposed Objectives/Outcomes/Evaluation
Proposed Objectives for the Grant:*
Please provide one to two objectives that you would like to achieve over the next two years.
Examples include: increasing the number of female players, training additional coaches, etc.
Character Limit: 5000
Participating Fees
Are there any fees associated with joining the organization or participating?* Character Limit: 250
What services or equipment are included with the fee?*
Character Limit: 250
Is financial assistance available to participants?*
Explain the process.
Character Limit: 800
Other Funding Sources
Do you have any other funding sources to support this program/project?* Please include funds that are confirmed or pending.
Character Limit: 1500
May 19, 2025 CC Regular Meeting Page 133 of 733
Application LA84 Foundation
Printed On: 23 April 2025
World Cup 2026 - Extraordinary Impact
Grant 5
Participant Safety
Please describe the program safety implementation standards:* Character Limit: 2000
Do you have a head trauma prevention standard, please describe?* Recent data about the long-term negative impacts of head trauma elevates concerns about the use of headers in soccer specifically for children and youth. As a result, this grant program will not support soccer programs that allow headers for children and youth under 14.
Character Limit: 2000
Please describe the program for Sexual Abuse Prevention Policy:* Character Limit: 2000
Coaching Education
How many coaches/instructors do you have at your organization?* Character Limit: 5
How many coaches/instructors are part of the program you are requesting support for?*
Character Limit: 5
What formal instruction/training/coaching education does your organization provide to its coaches?*
Please describe the type of training coaches receive (Example: US Soccer Licensing, Cal South, PCA, Up2Us)
Character Limit: 5000
Demographics Information
Demographics
LA84/Play Equity Fund wants to understand the demographics of organizations that we support through our grantmaking and other programs. For the following questions please indicate (using numbers, not percentages) the racial/ethnic, gender, and age compositions for your organization. We understand that the listed categories do not encompass every option and ask that you provide accurate data to the best of your ability. We understand that request for data regarding identity can be sensitive, please reach out if you have concerns about sharing this data.
May 19, 2025 CC Regular Meeting Page 134 of 733
Application LA84 Foundation
Printed On: 23 April 2025
World Cup 2026 - Extraordinary Impact
Grant 6
Projected Participant Served by Grant
Request
Race/Ethnicity
African American/Black
Asian/South East Asian/East Asian
Native Hawaiian/Pacific Islander:
Arab/Middle Eastern/South Asian
Latino/Latina/Latinx/Hispanic
Native American/Indigenous
White (Non-Hispanic)/Caucasian
Mutli-racial/Multi-ethnic
Decline to State
Unknown
Gender
Female
May 19, 2025 CC Regular Meeting Page 135 of 733
Application LA84 Foundation
Printed On: 23 April 2025
World Cup 2026 - Extraordinary Impact
Grant 7
Male
Non-Binary/Gender Expansive
Other
Decline to State
Age
6-11
12-13
14-17
18 or older
Additional Population Data
Youth w/Cognitive
Disabilities/Neurodiversity
Youth w/Physical Disabilities
Youth w/Developmental Disabilities
May 19, 2025 CC Regular Meeting Page 136 of 733
Application LA84 Foundation
Printed On: 23 April 2025
World Cup 2026 - Extraordinary Impact
Grant 8
Financial Information
Organization Budget Amount*
Character Limit: 20
Project Budget Amount*
Character Limit: 20
Required Documents
Grant Request Detailed Budget*
File Size Limit: 5 MB
Current Organization Operating Budget*
File Size Limit: 5 MB
IRS Form 990 (Most Recent)*
File Size Limit: 20 MB
IRS Tax Exemption Form*
File Size Limit: 1 MB
Board of Directors List*
(Please include professional title and affiliation of each member) File Size Limit: 1 MB
Financial Statements*
Please provide your financial statements for your last two fiscal years. If you have audited financial statements available, please attach those documents.
File Size Limit: 3 MB
Photo upload*
Attach up to 3 photos that highlights your program. If you would like to include video please upload a document that includes video links.
File Size Limit: 5 MB
Additional Financial
Financial Statements
If your gross annual revenue is over $2,000,000, please provide a copy of your audited financial statements. If your annual gross revenue is less than $2,000,000, please attach a copy of your Statement of Financial Activity and your Statement of Financial Position.
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Application LA84 Foundation
Printed On: 23 April 2025
World Cup 2026 - Extraordinary Impact
Grant 9
File Size Limit: 20 MB
Financial Statements - Additional Year
File Size Limit: 20 MB
Financial Statements - Additional Year
File Size Limit: 20 MB
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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Julia Fritz, City Clerk
Crystal Solis, Deputy City Clerk/Management Analyst
Date: May 19, 2025
Subject: Consideration to Adopt a Resolution Authorizing the Destruction of Certain Obsolete Records in Accordance with the City’s Records Retention Schedule for the Maintenance and Disposition of Records
RECOMMENDATION:
It is recommended that the City Council:
a. Adopt Resolution No. 8383 (Attachment “A”) authorizing the City Clerk and City Attorney to destroy obsolete records detailed in the Records Destruction Authorization Form (Exhibit “A” to Attachment “A”) pursuant to the State of California, Government Code Section 34090 and the City’s approved Records Retention Schedule for the Maintenance and Disposition of Records;
b. Authorize the City Clerk to certify the Certificate of Destruction (Exhibit “A” to Attachment “A”); and
c. Authorize the City Clerk to take all related actions to dispose of such records.
BACKGROUND:
1. On November 5, 2001, the City Council adopted Resolution No. 6806 establishing the City’s Records Retention and Destruction Schedule. The City Clerk presented an item to City Council at least annually to dispose of obsolete records in accordance with Resolution No. 6806.
2. On January 21, 2025, the City Council adopted Resolution No. 8359 (Attachment “B”) updating the City’s Records Retention Schedule for the Maintenance and Disposition of Record’s Policy and Procedures (the “Policy”). The Policy is used to assign a retention timeframe for records in the custody of each City department and appropriately provides clear and concise direction to staff for the management of City records.
May 19, 2025 CC Regular Meeting Page 141 of 733
Consideration to Adopt a Resolution Authorizing the Destruction of Certain Obsolete Records in Accordance with the City’s Records Retention Schedule for the Maintenance and Disposition of Records
ANALYSIS:
Public agencies regularly dispose of public records deemed to be obsolete to ensure responsible, efficient, and legally compliant management of information by eliminating records that are no longer needed for administrative, legal, fiscal, or historical purposes. Disposing of obsolete or duplicative records helps reduce storage costs, improve access to active records, and maintain an organized and transparent recordkeeping system. This process must follow established records retention schedules and applicable laws to safeguard accountability and protect sensitive information. To provide guidelines for this process, San Fernando has an established Records Retention Schedule for the Maintenance and Disposition of Record’s Policy and Procedures (the “Policy”), which has been adopted by City Council through Resolution No. 8359.
The City’s Policy authorizes the disposition of City records in accordance with the State of California Government Code Section 34090 by written consent and approval of the City Clerk and the City Attorney. Upon final approval of the City Council, the City Clerk may destroy any City record, document, instrument, book or paper, under their charge, without making a copy thereof, after the same is no longer required. The proposed Resolution does not authorize the destruction of permanent records set forth in Government Code Section 34090, which includes:
(a) records affecting the title of real property or liens thereon; (b) court records on any subject where litigation is pending; (c) records required to be kept by statute; (d) the minutes, ordinances or resolutions of the legislative body.
Departments request authorization to destroy certain records, generally facilitated through an annual obsolete records destruction event. The Policy has been successful in appropriately providing direction to staff for each departments management of City records, eliminating duplication of effort, and minimizing and reducing storage space and costs and creating space for the storage of new records.
The following Departments have identified certain records (Exhibit “A” to Attachment “A”) that qualify for destruction:
Community Development 6 Boxes
Administrative Services – Finance 66 Boxes
Total 72 Boxes
May 19, 2025 CC Regular Meeting Page 142 of 733
Consideration to Adopt a Resolution Authorizing the Destruction of Certain Obsolete Records in Accordance with the City’s Records Retention Schedule for the Maintenance and Disposition of Records
BUDGET IMPACT:
The cost to destroy these records is approximately $6.39 per box and the funds are included in the Fiscal Year 2024-2025 Adopted Budget. The cost will be apportioned to each Department based on the number of boxes to be destroyed.
CONCLUSION:
Staff requests City Council approval for the disposition and destruction of approximately 72 boxes of records that are old, obsolete and no longer necessary for the day-to-day administration of the City. Pursuant to California Government Code Section 34090 and the City’s adopted Resolution No. 8359, these records are eligible for destruction and the removal of these boxes will assist in creating storage space for new records.
ATTACHMENTS:
A. Resolution No. 8383, including:
Exhibit “A”: Records Destruction Authorization Form
B. Resolution No. 8359
May 19, 2025 CC Regular Meeting Page 143 of 733
RESOLUTION NO. 8383
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK TO
DESTROY CERTAIN CITY RECORDS AND DOCUMENTS PURSUANT TO THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA
WHEREAS, Section 34090 of the Government Code of the State of California provides for the destruction of certain City records and documents with the approval of the legislative body by Resolution and the written consent of the City Attorney; WHEREAS, the City Clerk and City Attorney have consented to the destruction of such documents and records Destruction List Approval; and
WHEREAS, a list of City records and documents recommended for destruction has been prepared, attached hereto as Exhibit “A”, Form RM-1: Records Destruction Authorization Form; and in the opinion of the Department Head concerned, said City records and documents are no longer required.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Clerk and City Attorney have requested authorization to destroy a detailed list of records. The City Clerk is hereby authorized and directed to destroy those items listed in Exhibit “A” pursuant to procedures established in Resolution No. 8359 adopting the City’s Retention Schedule for the Maintenance and Disposition of Records Policy and Procedures of the City of San Fernando. When the records are destroyed, the City Clerk will certify to the destruction of records and attach the Certificate of Destruction to be maintained as a permanent record attached to this Resolution.
SECTION 2. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution. This Resolution shall take effect and be in full force immediately.
PASSED, APPROVED AND ADOPTED by the City Council of the City of San Fernando at a regular meeting held on this 19th day of May, 2025.
Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:
Julia Fritz, City Clerk
ATTACHMENT “A”
May 19, 2025 CC Regular Meeting Page 144 of 733
RES. NO. 8383
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8383 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 19th day of May, 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of May, 2025.
Julia Fritz, City Clerk
May 19, 2025 CC Regular Meeting Page 145 of 733
RES. NO. 8383
EXHIBIT "A"
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RES. NO. 8383
EXHIBIT "A"
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RES. NO. 8383
EXHIBIT "A"
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RES. NO. 8383
EXHIBIT "A"
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RES. NO. 8383
EXHIBIT "A"
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AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Julio Salcedo, Director of Recreation and Community Services Marisol Diaz, Recreation and Community Services Program Coordinator Patty Garcia, Recreation and Community Services Program Specialist
Date: May 19, 2025
Subject: Consideration to Award a Professional Services Agreement to Stage Plus to Provide Stage and Sound Production for the City’s Special Events Held in Fiscal Years 2025-2026 through 2027-2028
RECOMMENDATION:
It is recommended that the City Council:
a. Approve a Professional Services Agreement with Stage Plus (Attachment “A” – Contract No. 2358) to provide staging and sound services for the City’s special events, in an amount not to exceed $51,000 per fiscal year, for a term of three (3) years; and b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
BACKGROUND:
1. In Fiscal Year (FY) 2025-2026, the Recreation and Community Services (RCS) Department will host seven (7) special events that will feature live entertainment. To support the performances at these events, RCS needs to contract with a vendor to provide stage and sound production equipment and services.
2. On February 20, 2025, staff circulated a Notice Inviting Bids (NIB) (Exhibit “A” to Attachment “A”) soliciting stage and sound production to support special events and live performances produced by the RCS Department for the benefit of the community.
3. On March 21, 2025, five (5) proposals were received.
May 19, 2025 CC Regular Meeting Page 153 of 733
Consideration to Award a Professional Services Agreement to Stage Plus to Provide Stage and Sound Production for the City’s Special Events Held in Fiscal Years 2025-2026 through 2027-2028