Staff Contact Kanika Kith, City Manager
M AYOR M ARY M ENDOZA
VICE M AYOR M ARY SOLORIO
C OUNCILMEMBER JOEL F AJARDO
C OUNCILMEMBER VICTORIA G ARCIA
C OUNCILMEMBER PATTY L OPEZ
7 CITY OF SAN FERNANDO
CITY COUNCIL
MEETING AGENDA
SPECIAL MEETING – 5:00 PM\
ADJOURNED REGULAR MEETING – 6:00 PM
MONDAY, NOVEMBER 10, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CA 91340
Please visit the City’s YouTube channel to live stream and watch previously recorded City Council meetings, which is also available with Spanish subtitles at:
https://www.youtube.com/c/CityOfSanFernando
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including in-person translation services, or other services please call the City Clerk Department at (818) 898-1204 or email at [email protected] at least 2 business days prior to the meeting.
CALL TO ORDER - SPECIAL MEETING 5:00 P.M. (CLOSED SESSION)
ROLL CALL
APPROVAL OF SPECIAL MEETING AGENDA (CLOSED SESSION)
PUBLIC STATEMENTS FOR SPECIAL MEETING (CLOSED SESSION)
There will be a three (3) minute limitation for each member of the audience who wishes to make comments relating to City Business. Anyone wishing to speak, please fill out the blue form located at the Council Chambers entrance and submit it to the City Clerk. When addressing the City Council, please speak into the microphone and voluntarily state your name and address.
RECESS TO CLOSED SESSION
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) – CONFERENCE
WITH LEGAL COUNSEL - EXISTING LITIGATION
Case Name: Rene Lupercio v. City of San Fernando
Case No.: 2:24-cv-603621-CBM (JPPx)
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Special and Adjourned Regular Meeting Notice and Agenda – November 10, 2025
B) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) – CONFERENCE
WITH LEGAL COUNSEL - EXISTING LITIGATION
Case Name: Brand Estates, LLC v. City of San Fernando
LACSC Case No.: 2SSTCPO2030
C) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) ANTICIPATED LITIGATION:
One (1) Matter - Facts Unknown to Potential Plaintiff
RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION
REGULAR MEETING - PUBLIC PARTICIPATION OPTIONS
WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando
SUBMIT PUBLIC COMMENT IN PERSON
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
SUBMIT PUBLIC COMMENT VIA EMAIL
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting, to ensure distribution to the City Council prior to consideration of the agenda. Comments received via email will be distributed to the City Council and made part of the official public record of the meeting.
CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE MEETING Members of the public may call-in between 6:00 p.m. and 6:15 p.m. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.
Call-in Telephone Number: (669) 900-6833
Meeting ID: 833 6022 0211
Passcode: 924965
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled, until it is your turn to speak and limited to three minutes.
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Special and Adjourned Regular Meeting Notice and Agenda – November 10, 2025
ROLL CALL
TELECONFERENCING REQUESTS/DISCLOSURE
Recommend consideration of requests received for remote teleconference meeting participation made by members of the City’s legislative bodies, as permitted under the provisions of Assembly Bill (AB) 2449, Government Code Section 54953, and the City of San Fernando adopted Resolution No. 8215, effective March 1, 2023.
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF REGULAR MEETING AGENDA
Recommend that the City Council approve the agenda as presented and move that all ordinances presented tonight be read in title only as authorized under Government Code Section 36934.
PRESENTATION
A. PRESENTATION OF A PROCLAMATION RECOGNIZING SEPTEMBER 9, 2025 AS CALIFORNIA’S 175TH ANNIVERSARY OF STATEHOOD
DECORUM AND ORDER
The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council (SF Procedural Manual). Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting, may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.
PUBLIC STATEMENTS
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting to ensure distribution to the City Council and made part of the official public record of the meeting.
Members of the public may provide a live public comment by calling in between 6:00 p.m. and 6:15 p.m. CALL-IN INFORMATION: Telephone Number: (669) 900-6833; Meeting ID: 833 6022 0211; Passcode: 924965
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Special and Adjourned Regular Meeting Notice and Agenda – November 10, 2025
CONSENT CALENDAR
Items on the Consent Calendar are considered routine and may be disposed of by a single motion to adopt staff recommendation. If the City Council wishes to discuss any item, it should first be removed from the Consent Calendar.
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. September 2, 2025 – Special & Regular CC
Meeting
b. September 15, 2025 – Special & Regular CC
Meeting
2) CONSIDERATION TO ADOPT RESOLUTION NO. 25-111 APPROVING THE WARRANT REGISTER OF NOVEMBER 3, 2025
Recommend that the City Council adopt Resolution No. 25-111 approving the Warrant Register dated November 3, 2025.
3) RECEIVE AND FILE STATUS UPDATES FOR CITY PROJECTS AND CITY COUNCIL PRIORITIES Recommend that the City Council receive and file the status report for FY 2025-2026 City Projects and City Council Priorities, and provide direction, as appropriate. 4) CONSIDERATION TO ADOPT A RESOLUTION APPROVING A PERSONNEL INVESTIGATIONS POLICY
Recommend that the City Council:
a. Adopt Resolution No. 8414, approving the creation of a new Personnel Investigations Policy; and
b. Authorize the City Manager to take related actions to execute and implement the updated policies and procedures.
5) CONSIDERATION TO ADOPT A RESOLUTION RE-APPOINTING A PRIMARY AND ALTERNATE
REPRESENTATIVE AND APPOINTING A SUBSTITUTE ALTERNATE REPRESENTATIVE TO THE
INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY GOVERNING BOARD Recommend that the City Council adopt Resolution No. 8415 re-appointing Human Resources and Risk Manager, Sergio Ibarra, as the City’s primary representative, re-appoint Director of Administrative Services/City Treasurer, Erica D. Melton, as the alternate representative, and appoint City Manager, Kanika Kith, as the substitute alternate representative to the Independent Cities Risk Management Authority Governing Board.
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Special and Adjourned Regular Meeting Notice and Agenda – November 10, 2025
ADMINISTRATIVE REPORTS
6) DISCUSSION AND CONSIDERATION REGARDING CONTINUING THE COMMUNITY
RECOGNITION MEETING PROGRAM
Recommend that the City Council:
a. Discuss continuing the Community Recognition Meetings to occur in 2026; b. Approve deferring the December 9, 2025 Community Recognition Meeting to January 26, 2026; and
c. Provide direction to staff on event offerings and approve applicable budget, as appropriate. 7) RECEIVE A PRESENTATION ON THE ORGANIZATIONAL ASSESSMENT FOR THE SAN FERNANDO
POLICE DEPARTMENT
Recommend that the City Council:
a. Receive and file the Organizational Assessment Report for the San Fernando Police Department prepared by Strategic Leadership Consultants; b. Provide direction to staff regarding implementation priorities 8) DISCUSSION AND CONSIDERATION TO CO-SPONSOR A SAN FERNANDO CHRISTMAS PARADE This item was agendized by Councilmember Patty Lopez.
Recommend that the City Council discuss and consider to approve co-sponsorship of the event, alongside local organizations, businesses, and community members. This sponsorship would allow the use of the City’s logo and provide an opportunity to promote the parade through the City’s official channels and webpages, highlighting the City’s support for community engagement and local economic activity.
9) DISCUSSION AND CONSIDERATION REGARDING IMMIGRATION CUSTOM ENFORCEMENT AT
THE HOME DEPOT PARKING LOT
This item was agendized by Councilmember Patty Lopez.
Recommend that the City Council discuss the recent reports of raids in the Home Depot parking lot, consider the concerns raised by the community, and provide direction to staff on potential actions, outreach, or coordination with relevant agencies to address safety and civil rights issues.
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Special and Adjourned Regular Meeting Notice and Agenda – November 10, 2025
10) DISCUSSION AND CONSIDERATION REGARDING SAFETY AND SECURITY PLAN FOR PUBLIC
MEETINGS
This item was agendized by Councilmember Patty Lopez.
Recommend that the City Council discuss and consider implementing a security screening system and additional safety measures for official meetings, as well as post-meeting supervision to ensure the safety of the Mayor and Councilmembers. These measures will help protect officials while allowing the public to participate in meetings in a secure environment. 11) DISCUSSION AND DIRECTION REGARDING, AND CITY COUNCIL ACTION AS RECOMMENDED,
STRATEGIES TO STRENGTHEN LOCAL ECONOMIC DEVELOPMENT IN THE SAN FERNANDO
MALL AREA, USE OF BUSINESS IMPROVEMENT AREA B FUNDS, REVIEW OF ADMINISTRATIVE ACTIONS REGARDING THE SAN FERNANDO MALL ASSOCIATION, INC. AKA MALL ASSESSMENT DISTRICT, INC. AGREEMENT, AND CONSIDERATION TO ADOPT A RESOLUTION AFFIRMING
RELATED ADMINISTRATIVE ACTIONS
This item was agendized by Councilmember Joel Fajardo.
Recommend that the City Council:
a. Discuss and take action to approve potential alternatives to existing means of utilizing, distributing and potential changes on the use of the Parking and Business Improvement Area B Funds;
b. Discuss and take action to terminate the Agreement between the City of San Fernando and the San Fernando Mall Association, Inc., aka Mall Assessment District, Inc. Contract No. 768 dated December 17, 1984 and direct staff to issue a notice of termination as prescribed in the Agreement and to take such other actions as may be necessary to close out the same; c. Discuss and take action to approve the development and implementation of strategies for strengthening economic development and business engagement in the San Fernando Mall Area; and reformulate the Mall Association MOU Ad Hoc committee to be the San Fernando Mall and Area B Funds Ad Hoc committee; and
d. Discuss and take action if desired, to approve a proposed Resolution affirming the City Council’s support for the statement of facts related to the San Fernando Mall Association and related Administrative Actions.
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Special and Adjourned Regular Meeting Notice and Agenda – November 10, 2025
12) DISCUSSION AND CONSIDERATION TO TRADEMARK REGISTRATION FOR “DISCOVER SAN FERNANDO”
This item was agendized by Mayor Mary Mendoza.
Recommend that the City Council discuss and approve initiating the process to trademark the name of "Discover San Fernando", and direct staff to take the necessary steps to file for trademark protection on behalf of the City.
13) DISCUSSION AND CONSIDERATION TO SUPPORT THE REQUEST TO HONOR CHARLES WHITE, 1979 HEISMAN TROPHY WINNER AND SAN FERNANDO HIGH SCHOOL ALUMNUS This item was agendized by Mayor Mary Mendoza.
Recommend that the City Council discuss and consider issuing a formal letter of support for the White family’s request to recognize Charles White by placing the name on the wall of the gymnasium and adding his name to the San Fernando High School football field in his honor, and direct staff to prepare and transmit such correspondence to the appropriate representatives of the Los Angeles Unified School District. 14) DISCUSSION AND CONSIDERATION TO ACCEPT A DONATION OF EIGHT AIR PURIFIERS THROUGH VETERANS SUPPORT INITIATIVE AND ALICIA BROADOUS DUNCAN MULTIPURPOSE SENIOR CENTER This item was agendized by Mayor Mary Mendoza.
Recommend that the City Council discuss and formally accept the donation of eight air purifiers, authorize staff to coordinate with the Resource Center to determine resident eligibility, and direct that the distribution be managed in partnership with Ms. Gail Wilson. 15) DISCUSSION AND CONSIDERATION REGARDING THE PROMOTION OF THE CITY’S PROGRAMS,
RESOURCES, AND EVENTS
This item was agendized by Councilmember Victoria Garcia.
Recommend that the City Council discuss providing staff with direction to issue a Request for Proposal for the promotion of City programs, resources, and events.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
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Special and Adjourned Regular Meeting Notice and Agenda – November 10, 2025
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES ADJOURNMENT The meeting will adjourn to the next Regular Meeting on November 17, 2025.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Dated: _________________ at: ____________
Signed By: _____________________________
Agendas and complete Agenda Packets (including staff reports and exhibits related to each item) are posted on the City’s `Internet website www.sfcity.org. These are also available for public reviewing prior to a meeting in the City Clerk Department. Any public writings distributed by the City Council to at least a majority of the Councilmembers regarding any item on this regular meeting agenda will also be made available at the City Clerk Department at City Hall located at 117 Macneil Street, San Fernando, CA, 91340 during normal business hours. In addition, the City may also post such documents on the City’s website at www.sfcity.org. In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including auxiliary aids or services please call the City Clerk Department at (818) 898-1204 or [email protected] at least 48 hours prior to the meeting.
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PRESENTATIONS -
ANNUAL RECOGNITIONS
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`
Certificate of Recognition
JESSE H. AVILA
C OUNCILMEMBER
JOEL F AJARDO
C OUNCILMEMBER
CALIFORNIA’S 175TH ANNIVERSARY
OF STATEHOOD
September 9, 2025
W HEREAS , on September 9, 1850, California was admitted to the United States as the 31st state, a historic milestone known as Admission Day; and W HEREAS , the land now known as California has been home since time immemorial to Native American tribes, whose vibrant cultures, traditions, and stewardship continue to shape the State’s heritage and future; and
W HEREAS , California has grown to become the fourth-largest economy in the world, home to more than 39 million residents, and a global leader in agriculture, innovation, technology, arts, entertainment, and manufacturing; and W HEREAS , California’s rich history includes the Treaty of Guadalupe Hidalgo in 1848, the discovery of gold at Sutter’s Mill, and the extraordinary migration of people in pursuit of opportunity, ultimately leading to establishment of state governance and admission as a free, nonslavery state; and
W HEREAS , California is a place where everyone belongs — a beacon for dreamers and doers, built on the ideals of innovation, progress, and the belief that anything is possible through grit, determination, and collaboration; and
W HEREAS , California has been a national and global leader in movements for human rights, labor rights, environmental protection, and scientific advancement, embodying a pioneering spirit that continues to shape the future; and W HEREAS , Californians have demonstrated remarkable resilience, unity, and compassion in the face of adversity, coming together to rebuild, support one another, and strengthen the communities that define our State; and
W HEREAS , as the #1 tourism destination in the United States, California welcomes people from around the world to experience its culture, diversity, beauty, and opportunity.
N OW , T HEREFORE , THE SAN F ERNANDO C ITY C OUNCIL
hereby proclaims September 9, 2025 as “California’s 175th Anniversary of Statehood” and encourages all residents to celebrate California’s rich history, cultural diversity, natural beauty, and enduring spirit of inclusivity, progress, and possibility.
JOEL FAJARDO
COUNCILMEMBER
PATTY LOPEZ
COUNCILMEMBER
MARY SOLORIO
VICE MAYOR
MARY MENDOZA
MAYOR
VICTORIA GARCIA
COUNCILMEMBER
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CITY OF SAN FERNANDO
CITY COUNCIL
MINUTES
SPECIAL MEETING – 5:15 P.M
REGULAR MEETING – 6:00 P.M.
TUESDAY, SEPTEMBER 2, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
CALL TO ORDER/ROLL CALL – SPECIAL MEETING 5:15 P.M. (CLOSED SESSION) Mayor Mary Mendoza called the Special Meeting to order at 5:16 p.m.
Present:
Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: Interim City Manager Kanika Kith and City Attorney Richard Padilla
Absent: None
APPROVAL OF AGENDA
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve the agenda. The motion carried, unanimously.
PUBLIC STATEMENTS
Julie Cuellar submitted written correspondence in support of the appointment of Interim City Manager Kanika Kith to be appointed as the City Manager.
RECESS TO CLOSED SESSION (5:16 P.M.)
By consensus, Councilmembers recessed to Closed Session.
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 – PUBLIC EMPLOYMENT/EMPLOYEE APPOINTMENT:
Title: City Manager
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MINUTES – Special and Regular Meeting September 2, 2025
RECONVENED FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION City Attorney stated there was no reported action as a result of Closed Session meeting.
CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Mary Mendoza called the regular meeting to order at 6:01 p.m.
Present: Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: Interim City Manager Kanika Kith, City Attorney Richard Padilla, Police Chief Fabian Valdez, Director of Administrative Services Erica Melton, Director of Public Works Wendell Johnson, Director of Recreation and Community Services Julio Salcedo, Acting Director of Community Development Ron Garcia, and City Clerk Julia Fritz
Absent: None
TELECONFERENCING REQUESTS/DISCLOSURE
None
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF AGENDA
Motion by Councilmember Fajardo, seconded by Councilmember Lopez to approve the agenda, as amended to table Agenda Item No. 4 to the next City Council meeting. The motion carried, unanimously.
PRESENTATIONS
A. INFORMATIONAL PRESENTATION FROM METROPOLITAN WATER DISTRICT CHAIR ADAN ORTEGA
Chair Ortega submitted an updated August report on MWD activities.
B. ANNUAL PROCLAMATION
• NATIONAL HISPANIC HERITAGE MONTH – SEPTEMBER 15, 2025 TO OCTOBER 15, 2025 November 10, 2025 Special & Adjourned Regular CC Mtg Page 20 of 266
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MINUTES – Special and Regular Meeting September 2, 2025
PUBLIC STATEMENTS
The following submitted correspondence in opposition to Agenda Item No. 17:
Adrian Grigorian
Angel Zobel-Rodriguez
Zoe Rodriguez
Carlos Medina
Sean Rivas
Andres Molina
Mark Ramos
Maria Esperanza Ruvalcaba
Aurora Cordoba spoke regarding underinsured community members.
John David Rivera spoke about concerns regarding scenario number 2 for the metro light rail project that was selected by the City Council at its August 18, 2025 Council meeting.
The following spoke in opposition to Agenda Item No. 17:
Rosa Ruvalcaba
Valentina Flores
Marisol Sanchez
Walter Garcia
Nichole Mohr
Andrei McDonald offered a prayer.
Julie Cuellar spoke regarding the special meeting and read her correspondence initially submitted via email in support of appointing Kanika Kith as the City Manager.
Yolanda Haro spoke against the metro rail project; and is in support of Kanika Kith as the City Manager.
CONSENT CALENDAR
Councilmember Fajardo pulled Consent Item No. 3 for discussion. Councilmember Garcia pulled Consent Item No. 5 for discussion.
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MINUTES – Special and Regular Meeting September 2, 2025
Motion by Councilmember Fajardo, seconded by Councilmember Garcia to approve Agenda Item Nos. 1, 2, 4, 6, 7 and 8:
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. June 2, 2025 – Special & Regular CC Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER 4) CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH ALZHEIMER’S LOS ANGELES TO PROVIDE EDUCATION AND RESOURCES RELATED TO ALZHEIMER’S
DISEASE AND OTHER DEMENTIAS (THIS ITEM WAS TABLED TO THE NEXT CITY COUNCIL
MEETING)
6) CONSIDERATION TO ADOPT A RESOLUTION ACCEPTING THE DEPARTMENT OF ALCOHOLIC
BEVERAGE CONTROL ALCOHOL POLICING PARTNERSHIP GRANT FUNDS TO SUPPORT THE SAN FERNANDO POLICE DEPARTMENT’S UNDER-AGE ALCOHOL PURCHASE PREVENTION
PROGRAM, AND ADOPT A RESOLUTION TO APPROPRIATE THE FUNDS FOR FISCAL YEAR 2025-2026 ADOPTED BUDGET
7) CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO CIVILTEC ENGINEERING INC. FOR ENGINEERING DESIGN SERVICES OF WELL 2A NITRATE TREATMENT SYSTEM
8) CONSIDERATION TO APPROVE A THIRD AMENDMENT TO A CONTRACT SERVICES AGREEMENT WITH ENVIROGEN TECHNOLOGIES, INC. FOR A PROPRIETARY ION EXCHANGE NITRATE REMOVAL TREATMENT SYSTEM AT CITY’S GROUNDWATER WELL 2A The motion carried, unanimously.
3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to receive and file the report and to direct staff to include information regarding a list of sidewalks that have been completed versus not completed to ensure all funds are utilized by the ARPA deadline. The motion carried, unanimously.
5) CONSIDERATION TO APPROVE A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH THE LANGUAGE PROS FOR LANGUAGE SERVICES
Motion by Councilmember Garcia, seconded by Councilmember Fajardo to request that the translators chosen be able to provide verbatim translation in lieu of a summary; approved a First Amendment to the Professional Services Agreement with The Language Pros (Contract No. 2328(a)) to increase the compensation up to $40,000 per fiscal year, and extend the term to June 30, 2026, with an option to extend for four one-year terms; and authorize the City Manager, or designee, to make non-substantive changes and execute the amendment and all related documents. The motion carried, unanimously.
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MINUTES – Special and Regular Meeting September 2, 2025
9) CONSIDERATION TO APPROVE THE CITY’S 2025 CROSS-CONNECTION CONTROL PLAN AND
ADOPT A RESOLUTION ADOPTING THE CONTROL PLAN AS REQUIRED BY THE STATE
WATER RESOURCES CONTROL BOARD
Motion by Vice Mayor Solorio, seconded by Councilmember Fajardo to approve as amended to correct page 3 of the plan under Contact Details to change the word "employed" to "contracted"; and adopted Resolution No. 8400 adopting the City’s Cross Connection Control Plan as required by the State Water Resources Control Board to ensure the protection of the public potable water supply from the risk of contamination or pollution due to cross connections. The motion carried with the following vote:
ROLL CALL
AYES: Fajardo, Solorio, Mendoza - 3
NAYES: Garcia - 1
ABSTAIN: Lopez - 1
ABSTENT: None
PUBLIC HEARING
10) A CONTINUED PUBLIC HEARING TO CONSIDER AND APPROVE INTRODUCTION FOR FIRST READING OF AN ORDINANCE AMENDING CHAPTER 90 (TRAFFIC AND VEHICLES) OF THE SAN
FERNANDO MUNICIPAL CODE TO IMPLEMENT A RESIDENTIAL PARKING PERMIT PROGRAM Mayor Mendoza opened the public hearing.
Director of Public Works Wendell Johnson presented the staff report and responded to Councilmember questions.
Mayor Mendoza opened public comments.
Miguel Montanez made general comment In support.
There being no further comments, the public comment period was closed.
Motion by Councilmember Garcia, seconded by Vice Mayor Solorio to approve introduction for first reading Ordinance No. 1736 in title only, and waive further reading “An Ordinance of the City Council of the City Of San Fernando, California, amending Chapter 90 (Traffic And Vehicles) of the San Fernando Municipal Code to implement a Residential Parking Permit Program”. The motion carried with the following vote:
ROLL CALL
AYES: Garcia, Fajardo, Solorio, Mendoza - 4
NAYES: None
ABSTAIN: Lopez – 1
ABSENT: None
Mayor Mendoza closed the public hearing.
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MINUTES – Special and Regular Meeting September 2, 2025
11) A PUBLIC HEARING TO CONSIDER AND ADOPT A RESOLUTION ESTABLISHING THE
ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2025-2026, AND ADOPT A RESOLUTION APPROPRIATING THE FUNDS Mayor Mendoza opened the public hearing.
Interim City Manager Kanika Kith presented the staff report and responded to Councilmember questions.
Mayor Mendoza opened public comments. There being none, the public comment period was closed.
Motion by Councilmember Fajardo, seconded by Councilmember Lopezto adopt Resolution No. 8405. The motion carried unanimously.
It was noted that the City Council recessed the meeting at 8:43 p.m. and reconvened at 9:00 p.m. with all Councilmembers present.
Motion by Councilmember Garcia, seconded by Councilmember Fajardo to adopt Resolution No. 8411 amending the Fiscal Year 2025-2026 Adopted Budget to appropriate the grant revenues and expenses, as amended to allocate funds to the following programs as follows: Neighborhood Clean‐Up: $26,000; Small Business Assistance Program:
$137,861; and Access to Capital Program: $25,000 = $188,861. The motion carried, unanimously.
Mayor Mendoza closed the public hearing.
ADMINISTRATIVE REPORTS
12) DISCUSSION AND CONSIDERATION FOR EMERGENCY APPROVAL OF A CONTRACT SERVICES
AGREEMENT WITH GENERAL PUMP COMPANY FOR THE REHABILITATION OF POTABLE WATER PRODUCTION WELL 2A
Director of Public Work Johnson and Water Operations Manager Victor Meza presented the staff report and responded to Councilmember questions.
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to find that emergency conditions persist in that there remains a clear and present danger requiring immediate action to prevent or mitigate the loss or impairment of life, health, property or essential public service; approve without formal competitive bidding, the attached emergency Contract Services Agreement with General Pump Company (Contract No. 2411) for the rehabilitation of potable water production at Well 2A, in an amount not to exceed $620,157.60. Pursuant to Public Contract Code Sections 1102 and 22050 as well as San November 10, 2025 Special & Adjourned Regular CC Mtg Page 24 of 266
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MINUTES – Special and Regular Meeting September 2, 2025
Fernando Municipal Code Section 2-804, find that an emergency warranting the waiver of formal competitive bidding exists justifying the award of the above referenced Contract Services Agreement to General Pump Company to restore water supply and prevent water service disruptions; and authorize the City Manager, to execute the same on behalf of the City subject to such non-substantive and clarifying edits as may be warranted in consultation with the City Attorney. In addition, the City Council directed staff to return to a future meeting with timeline showing progress for all three (3) water projects, security measures at the locations, and confirm completion of the March deadline for reimbursement purposes. The motion carried, unanimously. 13) DISCUSSION AND CONSIDERATION ON WHETHER RESOLUTIONS BE INCORPORATED INTO
THE EXISTING CITY RECOGNITION REQUEST PROCESS AND DETAILS ON POTENTIAL DESIGN
OPTIONS FOR CERTIFICATES
City Clerk Julia Fritz presented the staff report and responded to Councilmember questions.
The City Council directed staff to return to a future meeting with the following options: a) include Resolution and b) to not include a Resolution but instead a Proclamation as highest level of award, add Commendation to awards; and bring back with design options (including frames) along with budget.
14) DISCUSSION AND CONSIDERATION REGARDING AN UPDATE ON EXPLORING FACILITY OPTIONS FOR COLLABORATION WITH THE MEXICAN CONSULATE TO HOST “CONSULATE ON WHEELS PROGRAM” EVENT
Director of Recreation and Community Services Julio Salcedo presented the staff report and responded to Councilmember questions.
The City Council directed staff to consider City Council Office at City Hall in combination with the Community Room as a location and provide an update at the next City Council meeting.
15) DISCUSSION ON THE CITY’S EFFORTS TO ADDRESS HOMELESSNESS Councilmember Joel Fajardo presented the staff report.
The City Council directed staff to continue clean-up efforts including collaborating with the County for resources.
16) DISCUSSION AND CONSIDERATION TO FORM AD HOC COMMITTEES FOR CONTRACT
MANAGEMENT OF STREET SWEEPING AND TREE TRIMMING/ARBORIST SERVICES Councilmember Joel Fajardo presented the staff report.
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SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting September 2, 2025
Motion by Councilmember Fajardo, seconded by Councilmember Lopez to direct staff to expand existing Waste Hauler Services ad hoc committee to also include the topics of the street sweeping contract and tree trimming/arborists services. The motion carried by the following vote:
ROLL CALL
AYES: Lopez, Garcia, Fajardo, Solorio - 4
NAYES: Mendoza - 1
ABSTAIN: None
ABSENT: None
17) DISCUSSION AND DIRECTION REGARDING CONSOLIDATING SAN FERNANDO CITY COUNCIL
ELECTIONS WITH THE STATEWIDE PRIMARY ELECTIONS
Mayor Mary Mendoza presented the staff report.
Motion by Councilmember Fajardo, seconded by Mayor Mendoza to direct staff to return to a meeting in October with an ordinance changing the election from November to June.
The motion carried by the following vote:
ROLL CALL
AYES: Garcia, Fajardo, Mendoza - 3
NAYES: Lopez, Solorio - 2
ABSTAIN: None
ABSENT: None
18) DISCUSSION AND CONSIDERATION REQUESTING AN OVERVIEW AND DESCRIPTION ON THE
CITY GRAFFITI PROGRAM
Item tabled to the next regular meeting.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
Interim City Manager Kith provided updates regarding San Fernando Together, the Financial Summit, El Grito event, Parent Academy, the Statewide Special Election on November 4, 2025 and expressed thanks to Public Works for the City Hall signage and San Fernando Gateway.
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Fajardo commented on the Council’s discussion, noting that there were differing viewpoints and a lack of consensus among members.
Councilmember Garcia spoke regarding her view of meeting decorum and Councilmembers varying viewpoints.
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SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting September 2, 2025
Councilmember Lopez noted Councilmember’s have different points of view and spoke about Council’s leadership and being respectful to one another.
Vice Mayor Solorio expressed disappointment that her request to postpone the discussion on the elections Agenda Item No. 17 prior to the agenda posting was denied. She emphasized the importance of mutual respect and support among elected officials in fulfilling their responsibilities, especially when balancing roles such as being a mother and a professional.
Mayor Mendoza commented on her response regarding Vice Mayor Solorio’s request and noted her attendance to optional events and spoke about Councilmembers’ obligation on attending City Council meetings. She further noted that she respects her colleagues’ decisions and varying points of view and requests mutual respect in return.
ADJOURNMENT (11:17 p.m.)
Mayor Mendoza adjourned the regular meeting in memory of the two children who lost their lives during the shooting at Annunciation Catholic Church in Minneapolis on August 27, 2025, to the special meeting to be held on September 15, 2025.
I do hereby certify that the foregoing is a true and
correct copy of the minutes of the September 2, 2025,
Regular meeting and approved by the San Fernando
City Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
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CITY OF SAN FERNANDO
CITY COUNCIL
MINUTES
SPECIAL MEETING – 5:00 P.M
REGULAR MEETING – 6:00 P.M.
MONDAY, SEPTEMBER 15, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
CALL TO ORDER/ROLL CALL – SPECIAL MEETING 5:00 P.M.
Mayor Mary Mendoza called the Special Meeting to order at 5:02 p.m.
Present: Council: Mayor Mary Mendoza and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: Interim City Manager Kanika Kith, City Attorney Richard Padilla, Police Chief Fabian Valdez, Director of Administrative Services Erica Melton, Director of Public Works Wendell Johnson, Director of Recreation and Community Services Julio Salcedo, Interim Director of Community Development Ron Garcia, and City Clerk Julia Fritz
Absent: Vice Mayor Mary Solorio
TELECONFERENCING REQUESTS/DISCLOSURE None
APPROVAL OF SPECIAL MEETING AGENDA
Motion by Councilmember Fajardo, seconded by Councilmember Lopez to approve the agenda.
The motion carried, unanimously, with Vice Mayor Solorio.
PUBLIC STATEMENTS
Fernandez Diaz spoke regarding concerns on housing issues in the community.
ADMINISTRATIVE REPORTS
1) RECEIVE AND FILE A PRESENTATION ON THE UPDATE TO THE CITY’S HOUSING ELEMENT
IMPLEMENTATION PROGRAM AND PROVIDE FEEDBACK ON HOUSING AND ZONING
IMPLEMENTATION PROGRAMS
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SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting September 15, 2025
Interim Director of Community Development Ron Garcia and Representatives from Rincon Consultants presented the staff report and responded to Councilmember questions.
The City Council provided general feedback regarding their opposition to increased density bonus, supports expanding commercial retail uses on Maclay as allowed in the Downtown with clear objective design standards.
2) RECEIVE AND FILE A PRESENTATION REGARDING THE CITY’S CLIMATE ACTION RESILIENCE
PLAN AND ASSOCIATED GENERAL PLAN UPDATE TO THE OPEN SPACE, CONSERVATION,
PARKS, AND RECREATION ELEMENT AND MOBILITY ELEMENT
Interim Director of Community Development Garcia and Representative from Rincon representatives presented the staff report and responded to Councilmember questions.
The City Council provided general feedback in support of increased tree canopy’s and increase trees throughout the city in general, consider additional trolley use, continue public safety maintenance of the bike path with the potential of improvements to the bike path, evaluate green space areas, continue park maintenance and potentially explore creating monarch butterfly conservatory at the Cindy Montanez Natural Park and supports potential pet friendly parks.
ADJOURNMENT OF THE SPECIAL MEETING
The Special meeting was adjourned at 6:01 p.m. to the regular meeting at 6:00 p.m.
CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Mary Mendoza called the regular meeting to order at 6:01 p.m.
Present: Council: Mayor Mary Mendoza, Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: Interim City Manager Kanika Kith, City Attorney Richard Padilla, Police Chief Fabian Valdez, Director of Administrative Services Erica Melton, Director of Recreation and Community Services Julio Salcedo, Interim Director of Community Development Ron Garcia, and City Clerk Julia Fritz
Absent: Vice Mayor Mary Solorio
TELECONFERENCING REQUESTS/DISCLOSURE
None
November 10, 2025 Special & Adjourned Regular CC Mtg Page 32 of 266
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting September 15, 2025
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF REGULAR MEETING AGENDA
Motion by Councilmember Fajardo, seconded by Councilmember Lopez to approve the agenda.
The motion carried, unanimously, with Vice Mayor Solorio absent.
PRESENTATIONS
A. INFORMATIONAL PRESENTATION FROM STATE SENATOR CAROLINE MENJIVAR TO PROVIDE
A LEGISLATIVE UPDATE
B. INFORMATIONAL PRESENTATION FROM THE AMERICAN RED CROSS BY MIRIAM L. ANDINO
AND LAURA BAZ
PUBLIC STATEMENTS
Linda Soo Hoo spoke regarding a city tree located at 2026 Lucas Street regarding sidewalk safety concerns.
Lupita Gonzalez spoke regarding a recent social media video made of regarding San Fernando Mall stores and was disappointed on the content of the video.
John David Rivera spoke in opposition to the city’s decision regarding the metro light rail project.
Paulina Torres Northeast Field Deputy for LA County Supervisor Horvath’s office extended thanks to the City Council for their recent partnership.
Gladys Diaz spoke regarding concerns about parking enforcement activities and public safety issues.
Irene Valencia Wheelan spoke regarding the lack of parking on Huntington Avenue and concerns with public safety on the bike paths.
Councilmember Fajardo asked that staff contact Ms. Wheeler regarding the regarding her public safety concerns.
Fernando Diaz spoke regarding safety issues along the bike path and the lack of City communication informing its residents about certain issues.
The City Council recessed its meeting at 7:30 p.m. and reconvened at 7:46 p.m. with Vice Mayor Solorio absent.
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SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting September 15, 2025
CONSENT CALENDAR
Mayor Mendoza requested to pull Item No. 1 for discussion.
Councilmember Garcia requested to pull Item No. 5 for discussion.
Motion by Councilmember Fajardo, seconded by Councilmember Garcia to approve Item Nos 2, 3, 4 and 6:
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER 3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
4) RECEIVE AND FILE THE 2025 LOCAL TRANSACTION TAX ANNUAL REPORT FOR MEASURES “A” AND “SF” AS REQUIRED BY CITY CODE
6) CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE THE RECORDATION
OF A NOTICE OF COMPLETION FOR FOG SEAL COATING OF CITY PARKING LOTS The motion carried, with Vice Mayor Solorio absent.
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. June 16, 2025 – Special & Regular CC
Meeting
b. June 30, 2025 – Special CC Meeting
Motion by Mayor Mendoza, seconded by Councilmember Garcia to approve Item No. 1 as amended to correct the spelling of the name of to reflect Rudy F. Herrera Jr. The motion carried, with Vice Mayor Solorio absent.
5) CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO CIVILTEC ENGINEERING INC. FOR WATER MASTER PLAN DEVELOPMENT SERVICES Motion by Councilmember Garcia, seconded by Councilmember Fajardo to award Contract No 2428, as amended to explore the potential of adding an information regarding reclaimed water line in the Water Master Plan. The motion carried, with Vice Mayor Solorio absent.
ADMINISTRATIVE REPORTS
9) DISCUSSION AND CONSIDERATION REGARDING COLLABORATION WITH THE MEXICAN CONSULATE TO HOST CONSULATE ON WHEELS PROGRAM SERVICES, AND APPROVE COSPONSORSHIP AND USE OF THE CITY SEAL November 10, 2025 Special & Adjourned Regular CC Mtg Page 34 of 266
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting September 15, 2025
Director of Recreation and Community Services Julio Salcedo presented the staff report and responded to Councilmember questions.
Motion by Mary Mendoza, seconded by Councilmember Garcia to approve co‐sponsorship with LA County Supervisor Horvath's Office and the Mexican Consulate to host Consulate Services in the month of October at the SF Pool Aquatic Center Conference Room; with the potential of the County waiving facility rental fees, including consideration of the San Fernando Pool Facility Conference Room or the Santa Rosa de Lima Church; and approve the use of the City seal on the print material and social media pursuant to City Council Ordinance No. 1724. The motion carried, with Vice Mayor Solorio absent. 7) DISCUSSION AND CONSIDERATION TO APPROVE A SECOND READING AND ADOPTION OF ORDINANCE NO. 1736 AMENDING CHAPTER 90 (TRAFFIC AND VEHICLES) OF THE SAN
FERNANDO MUNICIPAL CODE TO IMPLEMENT A RESIDENTIAL PARKING PERMIT PROGRAM Director of Public Works Wendell Johnson presented the staff report and responded to Councilmember questions.
Motion by Councilmember Fajardo, seconded by Councilmember Garcia to adopt Ordinance No. 1736 that was introduced for first reading at the City Council meeting of September 2, 2025, in title only, and waive all further readings titled, “An Ordinance of the City Council of the City Of San Fernando, California, amending Chapter 90 (Traffic And Vehicles) of the San Fernando Municipal Code to implement a Residential Parking Permit Program”. The motion carried, by the following vote:
ROLL CALL
AYES: Garcia, Fajardo, Mendoza - 3
NAYES: None
ABSENT: Solorio - 1
ABSTAIN: Lopez - 1
8) DISCUSSION AND CONSIDERATION TO DESIGNATE A VOTING DELEGATE AND ALTERNATE(S) FOR THE 2025 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AND EXPO FOR THE
GENERAL ASSEMBLY MEETING
City Clerk Julia Fritz presented the staff report and responded to Councilmember questions.
Motion by Councilmember Fajardo, seconded by Councilmember Garcia to designate Mayor Mary Mendoza as voting Delegate for the League of California Cities 2025 Annual Conference and Expo for the General Assembly meeting; and Councilmember Joel Fajardo as Alternate Voting Delegate(s) who may vote in the event that the designated Delegate is unable to serve in that capacity; and authorize the City Clerk to notify the League of the City Council appointed Voting Delegate/Alternate(s). The motion carried, with Vice Mayor Solorio absent.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 35 of 266
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting September 15, 2025
10) DISCUSSION AND CONSIDERATION REQUESTING AN OVERVIEW AND DESCRIPTION ON THE
CITY GRAFFITI PROGRAM
Councilmember Patty Lopez presented the staff report.
Interim City Manager Kith provided an update on the City’s graffiti program and noted that moving forward the updates will be included on Agenda Item No. 3 of the Council Enhancement list of projects to provide regular updates to graffiti abatement. 11) DISCUSSION AND CONSIDERATION REGARDING CROSSWALK SAFETY NEAR SAN FERNANDO
MIDDLE SCHOOL AND THE BIKE PATH
Councilmember Victoria Garcia presented the staff report.
The City Council directed staff to partner with LAUSD to explore grant funding and discuss options for crosswalk safety for the area in front of San Fernando Middle School; and continue discussion regarding increased traffic enforcement; coordinate safety initiatives for the area of San Fernando Middle School & Glenoaks that can be implemented quickly; and add this item to the Council Priorities staff report to include regular status updates.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
The Interim City Manager provided an update on the following: San Fernando Together initiative; Las Palmas roof replacement; homeless cleanup at the City of Los Angeles and the San Fernando Road Bridge; the City’s first Financial Summit; El Grito event, Parent Academy at San Rosa Church; Water and Sewer Rate public engagement meeting; and the Executive Staff Retreat.
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Fajardo spoke regarding the November special election and suggested that the November 3 meeting be rescheduled for the following week after the election; supports bringing Metro back to the Council for further discussion; thanked staff for the El Grito event and recommended that children’s seats be provided; noted that the sign at the mall on San Fernando Road and San Fernando Mission Boulevard is damaged; stated that he would be bringing back several items to be placed on the next agenda; and requested that the meeting be closed in memory of Charlie Kirk
Councilmember Garcia attended the SCAG Community Economic Development Committee meeting and the UNKEP Fellowship in Bakersfield at the César Chávez National Monument; and expressed concern about the violence in the nation and spoke about Martin Luther King Jr. and César Chávez.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 36 of 266
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting September 15, 2025
Councilmember Lopez thanked Julie Duarte for the photos of elected officials in the Council Chambers lobby. She addressed the comments made by Lupita and noted that she does not support those comments made in the video; stated she attended the El Grito event, suggested that the City flag be included in future events, encouraged greater student involvement in City activities and thanked staff for their work.
Mayor Mendoza attended the El Grito and Discover San Fernando events, thanked staff for making El Grito successful, and looks forward to celebrating this annually and finding a permanent site for the Liberty Bell; she also noted she attended the 9/11 Remembrance Ceremony, the VICA Extraordinary Women in Leadership 2025 event, and the National Summit/GAIN Financial Summit.
ADJOURNMENT (9:00 p.m.)
Mayor Mendoza adjourned the regular meeting to the regular meeting of October 6, 2025.
I do hereby certify that the foregoing is a true and
correct copy of the minutes of the September 15, 2025,
Regular meeting and approved by the San Fernando
City Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
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November 10, 2025 Special & Adjourned Regular CC Mtg Page 40 of 266
AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, City Manager
By: Erica D. Melton, Director of Administrative Services
Date: November 10, 2025
Subject: Consideration to Adopt Resolution No. 25-111 Approving the Warrant Register of November 3, 2025
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 25-111 (Attachment “A”) approving the Warrant Register dated November 3, 2025.
BACKGROUND:
For each City Council meeting the Finance Division prepares a Warrant Register for City Council approval. The Register includes all recommended payments for the City. Checks, other than special checks, generally are not released until after the City Council approves the Register. The exceptions are for early releases to avoid penalties and interest, excessive delays and in all other circumstances favorable to the City to do so. Special checks are those payments required to be issued between City Council meetings such as insurance premiums and tax deposits. Staff reviews requests for expenditures for budgetary approval and then prepares a Warrant Register for City Council approval and or ratification. Items such as payroll withholding tax deposits do not require budget approval.
The Director of Administrative Services/City Treasurer hereby certifies that all requests for expenditures have been signed by the department head, or designee, receiving the merchandise or services thereby stating that the items or services have been received and that the resulting expenditure is appropriate. The Director of Administrative Services/City Treasurer hereby certifies that each warrant has been reviewed for completeness and that sufficient funds are available for payment of the warrant register.
There is one (1) Warrant Registers attached due to the absence of a formal City Council meeting on November 3, 2025. Resolution No. 6212 (adopted August 3, 1992) approves the issuing of Warrants prior to City Council ratification due to cancellation of a regularly scheduled City Council meeting. A copy of the Resolution No. 6212 and the memorandums provided to the Director of November 10, 2025 Special & Adjourned Regular CC Mtg Page 41 of 266 Consideration to Adopt Resolution No. 25-111 Approving the Warrant Register of November 3, 2025
Administrative Services/City Treasurer approving the release of the Warrant is attached to this report (Attachments “B” & “C”).
ATTACHMENTS:
A. Resolution No. 25-111; including:
Exhibit “A”: Payment Demands/Voucher List
B. Resolution No. 6212 (August 3, 1992)
C. Memorandum Approving Release of Warrant Register (November 3, 2025) November 10, 2025 Special & Adjourned Regular CC Mtg Page 42 of 266 ATTACHMENT “A”
RESOLUTION NO. 25-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, ALLOWING AND APPROVING FOR PAYMENT DEMANDS
PRESENTED ON DEMAND/ WARRANT REGISTER NO. 25-111
THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
1. That the Payment Demand/Voucher List (EXHIBIT “A”) as presented, having been duly audited, for completeness, are hereby allowed and approved for payment in the amounts as shown to designated payees and charged to the appropriate funds as indicated.
2. That the City Clerk shall certify to the adoption of this Resolution and deliver it to the City Treasurer.
PASSED, APPROVED, AND ADOPTED this 10th day of November 2025.
Mary Mendoza, Mayor of the
City of San Fernando, California
ATTEST:
Julia Fritz, City Clerk
November 10, 2025 Special & Adjourned Regular CC Mtg Page 43 of 266 RES. NO. 25-111
CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 25-111, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 10th day of November 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of November 2025.
Julia Fritz, City Clerk
November 10, 2025 Special & Adjourned Regular CC Mtg Page 44 of 266
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November 10, 2025 Special & Adjourned Regular CC Mtg Page 52 of 266
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RES. NO. 25-111
November 10, 2025 Special & Adjourned Regular CC Mtg Page 54 of 266
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November 10, 2025 Special & Adjourned Regular CC Mtg Page 55 of 266
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RES. NO. 25-111
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EXHIBIT "A"
RES. NO. 25-111
November 10, 2025 Special & Adjourned Regular CC Mtg Page 57 of 266
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EXHIBIT "A"
RES. NO. 25-111
November 10, 2025 Special & Adjourned Regular CC Mtg Page 58 of 266 ATTACHMENT "B"
RESOLUTIQN NO. 621·2
A RESOLUTION OF THE CJ.;TY COUNCIL OF THE CITY
OF SAN FERNANDO, CALIFORNIA, APPROVING 'THE
ISSUING OF WARRANTS PRIOR TO COUNCIL
RATIFICATION DUE TO CANCELLATION OF REGQLARLY
SCHEDULED CITY COUNCIL MEETINGS
WHEREAS, warrants are not issued until ratification at Council meetings; and
WHEREAS, during certain • months of the
scheduled Council meetings may be cancelled,
periods of time between meetings; and
year, regularly
causing extended
WHEREAS, this time las may create undue hardship to those whom the City may owe funds.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Fernando, California, does hereby approve that regularly scheduled warrants, including consultants' billings, which would have been considered for ratification had not a regularly schedu led City Council meeting been cancelled, may be approved for issuance by a consensus of the City Administrator and the Finance Director. The check signature policy will not be amended by this action and the warrants will be subject to ratification at the next scheduled City Council meeting.
PASSED , APPROVED AND ADOPTED this 3rd day of August, 1992, by the following vote :
AYES:
NOES:
ABSENT
Acu na , Hernandez, Chaco~, Wysbeek, Ojeda - 5
None - 0
None - O
Cit~ .
November 10, 2025 Special & Adjourned Regular CC Mtg Page 59 of 266
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF SAN FERNANDO
I hereby certify that the foregoing Resolution was duly a d opted by the City Council of the C_ity of San Fernando at a regular mee ting the reof, held on the .3r.d day of August, 1992. ~ity ~ APPROVED AS TO FORM:
/ldvJ !~- City Attorney
November 10, 2025 Special & Adjourned Regular CC Mtg Page 60 of 266 ATTACHMENT "C"
~ f EitN_ANill _____ M_E_M_OR_A_ND_U_M
_,,
To: Erica D. Melton, Director of Administrative Services From: Sandra Franco-Rivas, Accounting Technician
Date: November 3, 2025
Subject: Release of Warrants
Due to the adjournment of the Regular City Council meeting on November 3, 2025, the warrant register was not approved. The City Council has passed a Resolution #6212 permitting the release of regular occurring warrants with the approval of the City Manager and the Director of Administrative Services. Copy of resolution and warrant register is attached.
Approval is hereby provided:
Erica D. Melton, Director of Administrative Services
Approved: __ _,,....._
~
/2_/ __ /1_,.,, - ~,....._ L __ L-..... ~:..........='""'----'- ------ Manager
FINANCE DEPARTMENT 117 MACNEIL, SAN FERNANDO, CA 91340 (818) 898-1200 WWW.SFCITY.ORG November 10, 2025 Special & Adjourned Regular CC Mtg Page 61 of 266 This Page
Intentionally
Left Blank
November 10, 2025 Special & Adjourned Regular CC Mtg Page 62 of 266 November 10, 2025 Special & Adjourned Regular CC Mtg Page 63 of 266 This Page
Intentionally
Left Blank
November 10, 2025 Special & Adjourned Regular CC Mtg Page 64 of 266
AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, City Manager
Date: November 10, 2025
Subject: Receive and File Status Updates for City Projects and City Council Priorities RECOMMENDATION:
It is recommended that the City Council receive and file the status report for Fiscal Year (FY) 2025-2026 City Projects and City Council Priorities, and provide direction, as appropriate.
ANALYSIS:
This report is meant to provide City Council and the community with regular status updates and major City efforts, including, but not limited to, FY 2025-2026 approved enhancements, capital improvement projects, and City Council priorities. Changes to each project since the last meeting have been tracked and are shown in red. Attachment “C” shows City contracts that are approaching the end of the term. Attachment “E” provides a summary of 2025 Legislative Advocacy & Funding Request Letters.
COMPLETED PROJECTS:
City Manager’s Office & City Clerk’s Office. Date Completed Title: City Council Office Redesign September 2024
Title: Records Retention Policy Update January 2025
Community Development Department. Date Completed
Title: Animal Control Contract Management June 2024
Title: CDBG Neighborhood Cleanup Program June 2025
Title: New Position – Planning Manager March 2025
Title: Mixed Use and Specific Plan Overlay Districts March 11, 2025 Title: Graffiti Program (with Public Works and Police Department) February 18, 2025 Title: Homeless Action Plan Implementation and Management March 2025 Title: Zoning Code Reorganization May 5, 2025
Title: Landscape Ordinance May 5, 2025
Title: Outdoor Dining Ordinance May 5, 2025
November 10, 2025 Special & Adjourned Regular CC Mtg Page 65 of 266 Receive and File Status Updates for City Projects and City Council Priorities
COMPLETED PROJECTS CONTINUED:
Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Police Department. Date Completed
Title: Narcotics Incinerator September 2024
Title: Law Enforcement Technology Improvements September 2024 Title: Police Department Overtime February 2025
Title: Law Enforcement Technology Improvements –
Handheld Ticket Writers April 8, 2025
eSubpoena May 19, 2025
Title: Mental Health Clinician Program September 29, 2025 Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) Full-Time Maintenance
Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 31, 2025
Title: Phase 1: Fog Seal Coating Public Parking Lots September 15, 2025 Recreation & Community Services. Date Completed
Title: Afterschool Teen Program October 7, 2024
Title: Park Opportunity Plan October 7, 2024
November 10, 2025 Special & Adjourned Regular CC Mtg Page 66 of 266 Receive and File Status Updates for City Projects and City Council Priorities
Active Projects
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
City Manager Office
1. Downtown Master Plan Approved FY 22-23
budget to develop a
DTMP with robust
community outreach.
Guides future actions
for revitalization of
Downtown San
Fernando. Budget:
$297,675.
• 12-2023 to 3-2024:
Multimodal Survey
• 3-11-2024: Ad Hoc
Mtg #1
• 4-11-2024: CAC Mtg
#1
• 4-27-2024: Outreach
“Walkshop”
• 4-2024 to 5-2024:
Online Survey
• 7-2024: Existing
Conditions Analysis
• 9-16-2024: Phase 1
Findings to Council +
PPC
• Contract extended to
Dec 2025
• 6-11-2025: Ad Hoc
Mtg #2
• 10-2025: Next
steps
Dec 2025 Kanika Kith
November 10, 2025 Special & Adjourned Regular CC Mtg Page 67 of 266 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
2. East San Fernando Valley
Light Rail Transit Project
Metro project to build
light rail line in two
phases:
Phase 1 – 6.7 miles
along Van Nuys Blvd
with 11 stations.
Phase 2 – 2.5 miles
from Pacoima to
Sylmar/San Fernando
Metrolink. Funded by
Measure R & M.
• 2017-2020: City
comments on Draft
EIR
• 12-2010: Metro
Board certified Final
EIR with
safety/design
conditions
• 4-2022 to 9-2022:
Grade Crossing
Analysis
• 1-2024 to summer
2024: Supplemental
Phase 2 studies
• Status updates to
Council (2020, 2022,
2025)
• 6-2025: CPUC Sec.
130 safety funding
discussions
• 6-25-2025: Multiagency safety
improvements
discussion
• 7-7-2025: Public
outreach results
presented
Await Metro Board
decision (Fall
2025).
Continue pursuing
early action safety
funding and
mitigations.
Phase 1 – 2031;
Phase 2 – TBD
Will Pettener
November 10, 2025 Special & Adjourned Regular CC Mtg Page 68 of 266 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 9-18-2025: Council
approved conditional
support for Scenario
2 3. CDBG Small Business
Assistance Grant
Program (SBAP)
Provides grants to
businesses/property
owners for storefront
improvements
(signage, paint, antigraffiti, landscaping,
etc.). Total funding:
$210,110.
• FY 24-25 CDBG
Programs approved
(May 2024)
• SBAP guidelines +
additional $64,506
allocation approved
(Nov 18, 2024)
• 35 applications
received, 19
awarded.
• 9-2-25: Program
update to Council
None December 2025 Kanika Kith
4. Virtual San Fernando –
Website Redesign & My
San Fernando App
ARPA-funded digital
initiative.
Phase 1: My San
Fernando App
(launched Mar 2024;
4,300+ requests
submitted).
Phase 2: Website
redesign by Granicus
($200,000).
• Phase 1 (App)
completed
• 10-2023: Granicus
awarded website
redesign contract
• Granicus staff
transition issues –
new PM assigned,
complaint filed
• 8-2025: Expedited
training
None at this time Late January
2026
Will Pettener
November 10, 2025 Special & Adjourned Regular CC Mtg Page 69 of 266 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• $10,000 ARPA
funding available for
backend support
• 9-19-25: Provided
Granicus with
updated content
migration list.
• 10-13-25: Additional
migration agreement
was approved. ETA is
11-30-25, at which
time additional staff
refining and back-end
development will be
needed.
5. Partnership with
Asociación de
Jaliscienses Unidos en
Acción (AJUA)
Potential partnership
with AJUA to provide
services to the
immigrant
community.
• 9-3-25: Staff met
with AJUA
representatives to
discuss scope of
services and future
events.
• 10-6-25: City Council
approved MOU with
AJUA.
• Staff will coordinate
with AJUA to set
None Ongoing Cristina Moreno
November 10, 2025 Special & Adjourned Regular CC Mtg Page 70 of 266 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
ongoing schedule
and begin advertising
City Clerk’s Office
1. Amend City Recognition
Requests
Policy/Procedure
Expands the City’s
Recognition Requests
Policy/Procedure to
include clear
descriptions and
guidelines for
Council-issued
recognitions
(Resolutions,
Proclamations,
Certificates, official
acknowledgments)
honoring
contributions,
achievements, or
service to the
community.
• May 2025 – Council
adopted revised
Recognition Requests
Policy/Procedure
(replacing Awards
Program).
• 8-4-25: Council
directed staff to
return with revisions
to add guidelines for
Resolutions,
Proclamations, and
recognitions.
• 9-2-25: Council
directed staff to
return with options
to add Certificate of
Commendation,
potential Resolution
Jan. 2025 Jan. 2025 Julia Fritz
November 10, 2025 Special & Adjourned Regular CC Mtg Page 71 of 266 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
adoption, and
enhanced certificate
design options.
Community Development Department
1. Community Preservation
– Commercial Property
Education Program
Education &
maintenance program
to support
beautification of
commercial corridors.
Officers work directly
with business
community.
• 9-19-24: Presented to
Council
• 3-26-25: Postcards
distributed
• 3-30-25 & 5-7-25:
Workshops
• 5-12-25: Walking
inspections began
• 7-28-25: 22
businesses
recognized
• 10 - 2025: 19 more
scheduled
None at this time FY 2026–2027
(Ongoing)
Andrew Rodriguez
2. Climate Action Resilience
Plan (CARP) & General
Plan Updates
Strategic framework
to mitigate climate
change and update
Circulation (Mobility)
& Open Space/Parks
• Phase 1 completed
Feb 2024
• Phase 2 engagement
underway with
Pacoima Beautiful,
• Draft Final
Plans 12/2025
Jan 31, 2026 Ron Garcia
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Elements. Supported
by state grant.
FTBMI, and Climate
Resolve
• Grant accepted Apr
2, 2024
• Workshops &
walkshops held
through 2024–2025
• Advisory Group
refining equity
framework
3. SCAG REAP 2.0 Grant $1.125M grant for
housing programs:
displacement
prevention, historic
survey update,
density bonus
ordinance, zoning
updates, streamlined
approvals.
• Council accepted
grant Oct 21, 2024
• Consultant (Rincon)
selected Mar 2025
• City tour held Mar
19, 2025
• Engagement pop-ups
hosted Jun–Aug 2025
(112 participants)
• Engagement Plan
approved May 5,
2025
• Community
Workshop December
4, 2025
• Public Review
Drafts
Documents
1/2026 –
3/2026
Jun 30, 2026 Ron Garcia
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• Draft documents
expected Spring 2026
Public Works Department
1. Carlisle Green Alley
Reconstruction Project
Revitalizes alley with
200+ trees, bioswales,
permeable surfaces,
lighting, and
bike/pedestrian path.
• PSA with TreePeople
approved Sep 3, 2024
• PSA with Craftwater
approved Jan 6, 2025
• Tentative design/
construction timeline
set (2025–2026)
• Craftwater submitted
60% plans, staff is
currently reviewing
them.
None at this time Dec 2026 Patsy Orozco
2. Calles Verdes Project
(Phase 1)
Parking lot 4, and
South Maclay (Pico
South Bound)
Bioswales and
bulbouts on Maclay
Ave, stormwater
redirection, coo
pavement, trees.
• City Clerk opened
four (4) sealed bids
on October 30, 2025
Rejection of Bids –
Nov 2025
Dec 2026 Patsy Orozco
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3. Calles Verdes Project
(Phase 2
Workman Drainage
Improvement/
Infiltration Project)
• Received feasibility
study from CWE -
Aug 6, 2025
None at this time TBD Manuel Fabian
4. Las Palmas Park
Revitalization Project
Multi-field and facility
renovations, splash
pad, ADA playground,
lighting, exercise
equipment.
• Phase II construction
cost estimate
completed for RPOSD
Grant application
• Phase I and Phase II
of project presented
at Parks, Wellness,
and Recreation
Meeting on 9/11/25
Council discussion
on design
adjustments – Oct
2025
June 2027 Patsy Orozco /
Willdan
5. Cindy Montañez Natural
Park Improvements &
Maintenance
$7.5M Caltrans grant
for Pacoima Wash
Path extension,
lighting, restrooms,
landscaping, and
permanent memorial
sign.
• Partnerships with
TreePeople &
Tataviam
Conservation Corps
for maintenance
• Staff is currently
reviewing four (4)
proposals to provide
design services for
project-Pacoima
Wash Connectivity
Project RFP for
landscaping
improvements
Award
Professional
Service Contract
for Design,
November 2025
Ongoing Patsy Orozco /
Willdan
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scheduled Sep–Oct
2025
6. San Fernando Mission
Trail Restoration Project
(Phase I–III)
Restores bike path
lighting with
LED/solar tech, smart
controls, and
sustainability
features.
• Scope includes
assessment, design,
implementation, and
maintenance
planning
None at this time TBD Patsy Orozco /
Willdan
7. HSIP Traffic Signal
Modification Project
Upgrades signals at 9
intersections with
poles, pedestrian
heads, controllers,
signage, and striping.
• Contractor is working
on completion of
“punch list” items
Construction
acceptance –
November 2025
Nov 2025 Manuel Fabian /
Willdan
8. Citywide Traffic Signal
Synchronization Project
Synchronizes signals
at 13 intersections
with new GPS units,
controllers, and
timing charts.
• Testing of traffic
signal controllers and
cabinets has been
completed. One
controller failed
testing and is being
returned for
replacement.
• New construction
start date is being
scheduled by
contractor.
Project acceptance
– December 2025
Dec 2025 Manuel Fabian /
Willdan
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9. Citywide Signage
Upgrades
Citywide replacement
of 3,100+ signs
(wayfinding,
regulatory, trolley).
• Phase I
(wayfinding/trolley
signs) complete
• Phase II starts FY
2025–26
• Staff has commenced
ordering signs for
Phase II . Signs
include school zone
signs, parking
restriction signs for
recently painted
curbs and other
signage to address
recent safety
concerns
None at this time Phase I
complete
Manuel Fabian
10. Bus Shelter
Rehabilitation Project
New
shelters/benches at 8
stops, ADA ramp and
sidewalk fixes.
• Contractor has
completed all “punch
list” items.
• Project acceptance
scheduled for
October 20, 2025 City
Council Meeting.
Project acceptance
– November 10,
2025
November 2025 Manuel Fabian /
Willdan
11. Pacoima Wash Bikeway
Project
1.34-mile Class I
bikeway with bridge,
• Construction 98%
complete
Notice of
Completion –
Winter 2025
December 2025 Patsy Orozco
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bioswales, lighting,
and safety features.
• Additional
bollards/curbs/
striping to address
vandalism
12. Residential Permit
Parking (RPP) Program
Updates to
residential/commerci
al parking policies,
smart meters, data
collection, and
enforcement
guidelines.
• Data collection and
engagement
completed
• 400+ survey
responses received
• Code amendments
split for Council
review Sep 2, 2025
• Meeting with
Finance, Police and
Public Works
Departments
conducted on
November 3, 2025
Administrative
Guidelines
presented to
Council –
December 2025
TBD City Staff / Dixon
Resources
Unlimited
13. City Facility Condition
Assessment Report
Comprehensive
evaluation of all Cityowned facilities to
assess deficiencies,
costs for
repairs/maintenance,
and capital
improvements.
• Project kick-off
meeting was held on
October 16, 2024.
• Waiting on site
facility assessment by
Brightly (contractor)
in early November
No Council action
required at this
time
December 2025 Rodrigo Mora
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Includes inventory,
inspections, condition
ratings, cost
estimates,
prioritization, life
cycle analysis,
recommendations,
and Facility Condition
Index (FCI). Supports
strategic planning,
compliance, risk
management, and
resource allocation.
• City Staff is
scheduled to conduct
on-site evaluations
with the contractor,
Brightly on
November 17, 2025
14. Fixed Route ADA
Sidewalk Improvement
Project
Upgrading damaged
and non-ADA
compliant sidewalks,
drive approaches,
curbs, gutters, and
ramps along key
transit routes
(Truman St., Hubbard
Ave., 7th St., Harding
Ave.).
• Field-check sites
• Prepare cost
estimates
• Prepare project
specifications
• Identify conflicting
utilities
• Identify business
access impacts
• Complete project
specifications,
construction
quantities, and
Award
construction
contract
(tentatively March
2026)
TBD Manuel Fabian /
Willdan
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advertise project for
construction.
15. Las Palmas HVAC Project HVAC replacement at
Las Palmas Park
(community center &
cooling center).
ARPA-funded,
focusing on the gym
system. Roof
replacement required
before AC installation.
• Contractor met with
staff January 30,
2025
• Work scheduled to
minimize program
disruptions
• Roof replacement
completed July 2025
• HVAC installation
scheduled for
September 2025.
• Work completed
Acceptance of
project (scheduled
December 2025)
September 2025 Manuel Fabian
16. Emergency Generator
Installation at Las Palmas
and Recreation Park
Facilities
Installation of
generators to ensure
park cooling centers
remain operational
during
outages/extreme
weather. Supports
resilience, emergency
services, and
community safety.
• Two generators
received and placed
on pads
• Design for
connection to
switching
mechanism/ building
in plan check
• Project remains in
plan check;
Engineering
Approve Notice of
Completion
(tentatively
December 2025)
Dec 2025 Rodrigo Mora
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coordinating with
Community
Development to
finalize. Waiting on
Fire Department
approval.
Engineering firm
hired to create the
wiring plans will
submit UL
specifications to the
fire department
again.
17. School Zone Signage
Safety Enhancement
Initiative
Replacing outdated
school zone signage
with high-visibility,
standardized, and
compliant signs.
Objectives: enhance
child safety, improve
visibility, standardize
messaging, and
engage the
community.
• Audit existing signage
• Identify
damaged/noncompliant signs
• Develop updated
reflective/LED
designs
• Secure stakeholder
approvals
• Plan phased
installations with
traffic control
To Be Determined December 2025 Rodrigo Mora
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• Conduct postinstallation
evaluation &
community feedback
• Waiting on carryover
from Finance to start
to purchase signs.
Signage has been
ordered, will install
once received.
18. Recreation Park
Bathroom Renovation
Renovation of existing
restrooms to create
safe, accessible,
sustainable facilities.
• Assessment &
planning underway
• Design criteria and
cost estimates in
progress
Procurement of
contractors next
• Construction to be
phased
• Post-construction
inspection and
feedback planned.
TBD
• Scope of work and
funding TBD.
To Be Determined To Be
Determined
Rodrigo Mora
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19. Downtown Trash
Enclosures
Renovation of Cityowned trash
enclosures in the Mall
area.
• Community
Engagement Event
was held 10/8/25.
Council discussion
on preliminary
design –
November 10,
2025
Summer 2026 Manuel Fabian /
Willdan
20. City Owned Right-of-Way
Beautification
Beautification of
ROWs including
streetscapes,
medians, bikeways,
tree wells.
• Infrastructure
restoration
(irrigation, wiring,
backflow devices) in
progress Scope of
work and funding
TBD.
• Developing
comprehensive task
list
• Fall 2025 tree
planting planned for
vacant tree wells.
For more significant
beautification, more
funding would be
required.
No Council action
anticipated
Ongoing Rodrigo Mora
21. Sidewalk Condition
Assessment
Citywide assessment
and mitigation plan
for sidewalk hazards.
• Precision Concrete
Cutting awarded
contract
No Council action
required
December 2025 Patsy Orozco
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• Assessment in Zone E
underway
• Report and repair
plan to follow.
22. Project Labor Agreement Evaluation of PLA
benefits, costs, and
legal requirements.
• Conducting research
on scope, costs, legal
compliance
• Preparing report for
Council.
To be scheduled
for Council
consideration
TBD Richard Padilla / Bill
Evans
23. City Fleet Replacement &
Heavy Equipment
Program
Replacement and
optimization of City
fleet and heavy
equipment.
• Needs assessment in
progress
• Quinn Company
developing
loader/backhoe
specifications
• PD vehicle rightsizing under review.
Recommendations
to be included in
FY 25–26 Budget
Ongoing Bill Evans
24. Overhead Mass Arm
Street Name Sign
Replacement Project
Replacement of
outdated/damaged
street name signs.
• Citywide survey
planned
• Design to include
reflective/LED signs
• Coordination with
Caltrans required.
Staff to prepare
RFP for
replacements in
downtown
TBD Manuel Fabian
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25. Phase 2: Fog Seal Coating
Public Parking Lots
Additional pavement
treatments and
repairs for 5 lots.
• 4 bids received Sept
4, 2025
• Staff reviewing bids.
Award of contract
November 17,
2025
July 2026 Manuel Fabian
26. Residential Water Service
Shut Off Policy
Implementation of SB
998/SB 3 policy;
evaluation of tax-roll
collection option.
• Prop 218 notices
mailed Aug 2025
• Public workshop
scheduled Sept 17,
2025
• Council approved on
Oct 6, 2025
• New rates effective
Jan 1, 2026
No Council action
required
New approved
rates will
commence on
January 1, 2026
Victor Meza
27. Recreation Park Field
Rehabilitation
Replacement of failed
sod installation.
• RFP for consultant
under development.
Award of contract
Winter 2025
TBD Manuel Fabian
28. IPS Smart Meter
Installation
Replacement of coin
meters with smart
meters.
• 91 smart meters
installed March 2025
• Noncompliant meters
removed
• Phase 3 financial
analysis underway.
No Council action
required
Fall 2025 (Phase
3)
Manuel
Fabian/Willdan
29. Outdoor Dining in Public
ROW
Ordinance and
program to allow
outdoor dining.
• Ordinance adopted
March 2025
• Permits prorated for
2025.
No Council action
required
Ongoing Manuel Fabian
Patsy Orozco
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30. Implementation of
California Daylighting
Law (AB 413)
Citywide daylighting
improvements for
safety.
• 17 noncompliant
meters removed
• Citations issued since
May 2025
• Phase 1 red curb
painting underway
• Phase 2 rollout
planned.
• All areas specified by
Engineering have
been marked with
red curb.
No Council action
anticipated
Ongoing
PW red curb
painting is done.
Rodrigo Mora
31. Well 2A Refurbishment
Project
Refurbishment of
Well 2A, including
rehabilitation of the
pump, motor, and
column assembly,
along with upgrades
to the well casing and
electrical/motor
control systems.
• 9-2-25 - City Council
approval
• Well Equipment to be
installed week of Oct
13, 2025 by General
Pump Company
Pump and Valve
adjustments made on
October 30th 2025.
1800 GPM with 35
psi was observed
Wellis in operation
but requires motor
balancing to be
No Council action
anticipated.
Nov 2025
General Pump
will complete
their portion of
upgrades
Victor Meza, Alex
Mendez and
Manuel Fabian
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completed by Nov
14th 2025
Civiltec putting
together submitals
for long lead time
equipment MCC
Panels
32. Well 2A Nitrate Water
Treatment Facility
Project
Construction of a new
nitrate removal
treatment facility
capable of reducing
nitrate
concentrations to
levels compliant with
State Water
Resources Control
Board – Division of
Drinking Water
(DDW) standards.
• 9-2-25 - City Council
approval
• Envirogen designing
new 2000 gpm
system and
coordinating with
Civiltec and General
Pump for the new
building design
No Council action
anticipated.
Spring 2026 Victor Meza, Alex
Mendez and
Manuel Fabian
33. Well 2A Building
Expansion Project
Site improvements
and building upgrades
to house the
treatment process,
improve security, and
• 9-2-25 - City Council
approval for design
drawing
• Civiltec currently
working with
Envirogen and
Council approval
of Plans in Dec
2025; Council
approval for
construction in Jan
2026
March 2026
Staff is
requesting 2
year extension
from Granting
Agency due to
Victor Meza, Alex
Mendez and
Manuel Fabian
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extend the useful life
of the facility.
General Pump for
design of building.
Geotech services
conducted on Week
of Oct 6, 2025
• Staff received notice
of Sovern Immunity
for this project
allowing the City to
control its own set
backs and permitting
• Staff is requesting an
2 year extension
from Granting
Agency to complete
the project
• Civiltec developing
submittals for long
lead time equipment
MMC panels to get
these going asap.
long lead times
on equipment
Dec 2026
estimated
completion
34. Phase 4: Annual Street
Resurfacing Program
Various • Developing Funding
for Annual Street
Resurfacing Program
• Staff will begin
working with
Award of Contract:
February 2026
Tentative Start
Date: March
2026
Manuel Fabian
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consultant to prepare
bid package
35. Graffiti Abatement
Program
Public Works
monitors and
addresses as
situations arise.
Addressed as
reported.
N/A Ongoing Bill Evans
36. Crosswalk Safety at SF
Middle School
To be included in the
slurry seal project.
• Quotes from LA
County Public Works
and Contractor
received for
discussion.
TBD 2026 Bill Evans
37. Crosswalk Safety at Bike
Path
Bill Evans
38. Milkweed Project City Council has
requested the
installation of
additional Milkweed
at City parks,
including Cindy
Montanez Park. The
City will also seek out
opportunities to add
milkweed signage at
the park and create
• Staff will assess costs
to implement
Council’s request.
• Funding and scope of
work to be
determined.
First Council
Meeting in January
2026 Public Works
Operations
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citywide milkweed
initiatives.
Police Department
1. Police Station Cameras
and Parking Lot Security
Improvement Project
Enhancing Police
Station security with
UASI 2022 grant
funds. Includes new
cameras, upgraded
resolution, modern
access control (key
fobs), and parking lot
security
improvements
(controlled access
gate, wrought iron
fence, mesh screen).
Budget: $114,408
(cameras/access
control) and $89,982
(parking lot security).
• Council approved
contract amendment
with BearCom on
Nov 18, 2024
• Cameras/Access
Control
implementation
began Nov 2024,
completed May 2025
• Staff received 2024
UASI Subaward
Agreement from City
of LA
• Parking Lot Security
project pending
Council approval (July
2025) and bidding
process.
• Cameras/
Access Control:
No further
action
• Parking Lot
Security:
Approve 2024
UASI Subaward
• Cameras/
Access
Control:
Completed
May 2025
• Parking Lot
Security: Dec
2027
CJ Chiasson
2. Police Officer Staffing
Update
City Council approved
$40,000 recurring
budget for Corporal
Program and $15,000
• 28 sworn positions
filled
• No additional
Council action
required
Ongoing CJ Chiasson
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for recruitment
enhancements.
Supports succession
planning and filling
vacancies.
• 1 officer recently
passed field training
• Several applicants in
background process
• 3 applicants passed
background and have
moved to polygraph
exam
• Commander
recruitment/testing
completed: 1
promoted, 1 pending
• Sergeant testing is in
progress
3. UASI EOC 2023 Emergency
Operations Center
upgrades funded by
$23,000 UASI 2023
grant for IT and
equipment
improvements.
Supports
coordination and
response during
critical incidents.
• Sub-award granted
Apr 8, 2024 from DHS
via City of LA
• IT upgrades
underway.
• Smart Board, Laptop
Charging Cart, and
Laptops purchased
• No additional
Council action
required
November 1,
2025
CJ Chiasson
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Administrative Services Department
1. Enterprise Resource
Planning Software
(Finance System)
The City’s current
financial system, Tyler
Eden, will no longer
be supported
effective March 2027.
Staff is preparing for
transition to a new
system. Phase I goals
include development
of General Ledger –
Financials and data
migration. The FY
2024-2025 Budget
includes $100,000 for
implementation and
$40,000 for ongoing
subscription costs.
• Initial vendor
demonstrations held
in June–July 2024.
• Two vendors invited
for onsite
presentations in
Aug–Sept 2024.
• City Council
approved Tyler
Technologies ERP on
Nov 18, 2024.
• Project kickoff call
held Mar 19, 2025
(timeline, resources,
multi-phase plan
reviewed).
• Test environment
deployed.
• Weekly project
meetings underway.
Additional
hardware needs
(e.g., AP/Payroll
check printer,
check
scanner/receipt
printer, cashiering
drawers, barcode
scanners, etc.) to
be included in FY
2025-2026 Budget.
Implementation
began Apr 2025;
up to 24 months
across 3 phases
(Financials,
Utility Billing,
HR/Payroll).
Deadline for full
completion
before Mar 1,
2027.
Art Ziyalov
2. Update on City’s
OPEB/Pension Liabilities
The City provides fulltime employees with
CalPERS pension
benefits and OPEB for
• Staff coordinating
with actuarial
consultant (Foster &
Foster).
OPEB presentation
to Council
scheduled during
November 17,
2025
Erica Melton
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Staff Project Lead
certain retirees.
Council requested
informational
presentation on OPEB
actuarial report and
investments from the
City’s financial
advisor.
• Data provided to
consultant for
updated valuation
report (FY ending
June 30, 2025).
• Presentation
provided to City
Council on Feb 21,
2025.
• Appropriation of
$724,340 approved
in FY 2025-2026
Budget to continue
OPEB pre-funding.
Mid-Year Budget
Review (Feb 2026).
3. Microsoft 365 (MS365)
Upgrade
IT will be transitioning
all users to MS365 to
provide cloud-based
emails and file-access.
Acorn will assist in the
migration, including
strengthening
security by employing
multifactor
authentication (MFA)
for user logins and
designing a City
intranet.
• Contract with Acorn
approved by City
Council on 10/6/2025
• Microsoft User
licenses purchased
• Kickoff meeting held
on 10/17/2025
None December 2025 Art Ziyalov
November 10, 2025 Special & Adjourned Regular CC Mtg Page 93 of 266 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Recreation & Community Services – No Updates
1. Campana de Libertad
Home Placement
Permanent home for
the 440-pound
bronze and copper
Liberty Bell replica,
donated by Mexican
dignitaries and
unveiled in San
Fernando on
September 16, 2023.
11-2025: Discuss with
Public Works regarding
potential location.
Council directed
Public Works and
Recreation
Department to
look at the
possibility of
housing the Bell at
City Hall.
FY 26-27 Julio C Salcedo
2. City of San Fernando -
FTBMI MOU for Rudy
Ortega Park
Update to existing
Agreement between
the City of San
Fernando and the
Fernandeño Tataviam
Band of Mission
Indians for Rudy
Ortega Sr. Park.
10-2025: Discuss
potential expansion of
the MOU to include a
teaching garden and
beautification projects at
Rudy Ortega Park.
11-2025: Need to set
internal meeting to
evaluate one general, all
encompassing, MOU
with FTBMI that covers
all current existing MOUs
with different City
Departments.
Tentatively for
February 2026
FY 26-27 Julio C Salcedo
November 10, 2025 Special & Adjourned Regular CC Mtg Page 94 of 266 Receive and File Status Updates for City Projects and City Council Priorities
BUDGET IMPACT:
There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2025-2026 Adopted Budget.
CONCLUSION:
It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.
ATTACHMENTS:
A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Housing Programs Monthly Reports
E. Legislative Advocacy Updates
November 10, 2025 Special & Adjourned Regular CC Mtg Page 95 of 266 24-Dec 25-Jan 25-Feb 25-Mar 25-Apr 25-May 25-Jun 25-Jul 25-Aug 25-Sep 25-Oct 25-Nov Total
Building Code Violation 4 4 3 7 2 10 5 17 9 4 7 3 75
Homelessness Outreach 9 13 6 12 15 26 4 18 13 9 11 1 137 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
Total - Community Development 13 17 9 19 17 36 9 35 22 13 18 4 212 Abandoned Vehicle 3 1 3 2 11 9 4 13 19 9 9 0 83
Illegal Fireworks 0 0 0 0 0 0 6 26 0 3 1 0 36
Total - Police 3 1 3 2 11 9 10 39 19 12 10 0 119
Bus Stop/Shelter Maintenance 0 2 0 0 0 1 0 2 0 0 0 0 5
City Trees 19 9 3 0 3 14 6 7 6 50 9 0 126
Graffiti and Sign Posting on P 27 40 33 70 47 95 51 56 56 56 50 10 591 Graffiti on Private Property 49 32 43 61 50 62 29 57 20 19 14 0 436 Illegal Dumping and Litter 47 54 62 38 51 86 56 94 122 63 50 10 733 Park Maintenance 2 0 4 5 3 6 7 3 1 1 5 0 37
Sidewalk Repair 4 0 5 4 6 20 9 7 9 8 1 1 74
Storm Drain and Flooding 1 2 2 0 0 0 0 1 1 0 1 0 8
Street Lighting 12 18 22 10 12 12 8 20 16 8 12 2 152
Street Repair 7 1 4 9 6 4 5 15 6 6 1 0 64
Street Signage 2 4 0 9 3 3 4 6 4 6 7 0 48
Traffic Signal 5 5 5 6 4 8 4 4 12 13 9 1 76
Total - Public Works 175 167 183 212 185 311 179 272 253 230 159 24 2350 Total All Topics 191 185 195 233 213 356 198 346 294 255 187 28 2681 Police
Public Works
All Topics
One Year Analysis of Opened Requests
Ending November 2025
Community Development
ATTACHMENT "A"
November 10, 2025 Special & Adjourned Regular CC Mtg Page 96 of 266 November 10, 2025 Special & Adjourned Regular CC Mtg Page 97 of 266 ATTACHMENT "B"
ITEM STATUS PROJECT/PROGRAM BUDGETED SPENT CONTRACTED
1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 - 3 Complete Layne Park Revitalization Project 200,000 200,000 - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 -
5 In Progress Upper Reservoir Project 850,000 757,693 92,308 6 In Progress Homeless Outreach Services 300,000 218,388 81,612 7 Complete Pioneer Park Project 255,235 255,235 -
8 In Progress Downtown Master Plan 250,000 152,391 97,609 9 Complete Annual Street Repavement - Phase III 250,000 250,000 - 10 In Progress Technology Improvements 179,845 50,856 128,990 11 In Progress Las Palmas & Rec Park Generator Project 149,450 113,452 35,999 12 In Progress City Mobile App - Virtual San Fernando 148,200 72,830 75,370 13 Complete Feasibility Study - New City Park Space 49,592 49,592 - 14 In Progress Sidewalk Repairs 1,016,595 284,564 732,031 15 In Progress First Time Home Buyer & Rehab Loan Program Revolving Fund 50,000 - 50,000 21 In Progress Bus Shelter Project 114,939 - 114,939
16 In Progress Las Palmas HVAC Project 399,848 115,568 284,280 17 Complete Citywide Curb Repainting 200,000 200,000 -
18 Complete City Hall Beautification 99,770 99,770 -
19 Complete Park IT Server Room Transition 45,909 45,611 297 20 Complete Wifi at LP & Recreation Park w/Computer Rooms 20,254 20,254 - Total 5,817,789 $ 4,124,355 $ 1,693,434
NOTE: Per City Council direction, remaining balances from completed projects have been directed to the Sidewalk Repairs. Changes from original budget are den ARPA Expenditure Plan & Status Report
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 98 of 266 ADM_City Council Enhancement Project and Priority Updates (11-10-2025) ATT C ATTACHMENT "C" Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
Extendable Approved By
CC or Admin
Dept. Procurement
Process
2427 10/25/2025 11/4/2025 Los Angeles County RegistrarRecorder/County Clerk Check-In Center Plan November 4, 2025
Special Statewide Election at Lot 6N $0.00 NA CC CLK NA 2299 10/21/2024 11/5/2025 North Valley Caring Services Provide Comprehensive Homeless Services $175,000.00 CC CD
2300(a) 7/15/2025 11/5/2025 Home Again LA
First Amendment to Provide
Comprehensive Homeless Services and
Financial Assistance Program
$167,200.00 - Admin CMO Increase
compensation
2432 9/5/2025 11/8/2025 Los Angeles County Elections
Division
Facility Use Agreement - Las Palmas Park
Arts & Crafts Room for 10 day early voting
center - November 5, 2025 Statewide
Special Election
$0.00 NA Admin CLK NA
2410 8/4/2025 11/19/2025 Premier Pipe, Inc. Sanitary Sewer Closed Circuit Television (CCTV) Services $247,870.98 - CC PW RFP
2285 8/19/2024 12/3/2025 Elecnor Belco Electric, Inc. Citywide Traffic Signal Synchronization Project, Job No. 7603, Plan No. P-745 $912,750.00 - CC PW 2205(a) 12/4/2024 12/5/2025
Initiating Change in Our
Neighborhoods Community
Development Corporation (ICON
CDC)
First Amendment to MOU to Provide Free
Services to entrepreneur and Small
Business Owner in the City (Extension of
term)
$0.00 Extend (1)
one yr terms Admin ADM Not Applicable
2046(a) 1/23/2025 12/6/2025 GMU Pavement Engineering
Services
First Amendment to Pavement Design
Services $450,000.00 (1) one yr
extensions CC PW Extending term
2044(b) 2/20/2025 12/6/2025 CWE Secoend Amendment to Water and Wastewater Engineering Services $1,000,000.00 (1) one yrextensions Admin PW Extending Term
November 10, 2025 Special & Adjourned Regular CC Mtg Page 99 of 266 ADM_City Council Enhancement Project and Priority Updates (11-10-2025) ATT C As of 01/23/2024 2107(a) 10/12/2023 12/31/2025 RJM Design Group
First Amendment for Design of Las Palmas
Park Revitalization Project (Extending
Term)
$490,121.00 - Admin RCS
2147(c) 12/30/2024 12/31/2025 Dudek Third Amendment for Downtown Master Plan $297,675.00 Yes Admin ADM Extending Term
2328 1/1/2025 12/31/2025 The Language Pros Language Services $25,000 annually (4) 1-yr extensions CC CLK RFP
2231 1/25/2024 1/31/2026
Governor's Office of Planning and
Research - Adaptation Planning
Grant Program
Standard Agreement for funding towards
General Plan and Climate Action and
Resilience Plan (CARP) Phase 2
(OPR23125)
$599,918.18 add'l 6
months Admin CD
2412 8/4/2025 2/4/2026 Ignite the Light of Hope
Foundation
Food Distributions and Direct to Home
Grocery Delivery in San Fernando
Reimbursable of
$5,000 NA CC CMO NA
2052(a) 4/11/2025 2/7/2026 Karina Sweeping Company
First Amendment for Sweeping Services at
City-Owned Parking Lots, Alleys, and
Trash Enclosures (Council Opted in for
Curbs along both sides of Maclay between
1st Street and 4th Street)
$87,600.00 (1) one-year
extensions Admin PW Extending term
2333(a) 2/12/2025 3/1/2026 Craftwater First Amendment for Design Services for Carlisle Street Green Alley Project $373,190.00 - Admin PW Amending Section 3.8
2193 3/6/2023 3/6/2026 LA County Regional Park and
Open Space District (RPOSD)
Grant Agreement for Layne Park
Revitalization Project $351,457.00 - CC RCS
1947(d) 3/20/202 3/19/2026 Everbridge Addendum 4 to Contract Services Agreement for Mass Notification System $13,159.00 - Admin PD Renewal
November 10, 2025 Special & Adjourned Regular CC Mtg Page 100 of 266 ADM_City Council Enhancement Project and Priority Updates (11-10-2025) ATT C As of 01/23/2024 2297 1/1/2020 3/31/2026
California State Water Resources
Control Board (State Water
Board)
Nitrate Water Treatment System in Well 2A
(Agreement No. D2202021 & Project No.
1910143-001C)
$7,000,000.00 - PW
2411 9/2/2025 3/31/2026 General Pump Company Emergency rehabilitation of Well 2A $537,267.48 NA CC PW Emergency 2424 9/2/2025 3/31/2026 Civiltec Engineering, Inc. Engineering Services for Well 2A Nitrate Treatment System $435,148.50 NA CC PW RFP
1920(d) 9/2/2025 3/31/2026 Envirogen Technologies, Inc.
Third Amendment for Proprietary Ion
Exchange Nitrate Removal Treatment Well
2A
$2,600,000.00 NA CC PW RFQ
2139(a) 3/6/2023 4/14/2026 Scott Fazekas & Associates, Inc First Amendment to Building Plan Check and Building Official Services $25,000.00
2 successive
periods of 1
yr each
(included in
expiration
date)
CC CD
2236 4/2/2024 5/31/2026 Rincon Consultants, Inc. Climate Action and Resilience Plan (CARP) - Phase 2 and CEQA Review $351,598.00 - CC CD
2249 5/20/2024 5/31/2026 City of Los Angeles
Sub Award Agreement for the FY 2023
Urban Area Security Initiative (UASI) Grant
Program (Projects: Water Supply and
Water Quality Infrastructure Protection and
Emergency Operations Center Upgrade)
$223,062.00 - CC PD
November 10, 2025 Special & Adjourned Regular CC Mtg Page 101 of 266 ATTACHMENT "D"
November 10, 2025 Special & Adjourned Regular CC Mtg Page 102 of 266 Home Again LA (San Fernando Impact / Stats)
Apr. 2025
Social Service Referrals Rental Assistance / Eviction Prevention Shelter Assistance Housing Navigation HOH Initials Family Size Enrollment/Contact Date Exit Date Clothing/Donations DPSS CalFresh Employment Housing Resources IHSS LIFE TAP Card 4 Regional Rides Legal Resource BC Waiver ID Waiver CBEST EDD Utility Asst HALA ProgramLAHSA Problem Solving LAHSA Amount SF Security Deposit Security Deposit Amount SF PreventionSF Prevention AmountOutcome of Family Motel 90-day Shelter Outside Agency Outcome of Family HN Outcome of Family 1 RG 4 03/19/2025 04/14/2025 1 $5,850.00 Remained in Housing 2 EO 1 04/03/2025 ongoing 5
3 ID 2 04/07/2025 ongoing 1 1
4 CJ 1 04/07/2025 ongoing 10
5 MR 3 04/08/2025 04/08/2025 1
6 FL 1 04/09/2025 ongoing 2
7 BV 1 04/09/2025 04/28/2025 1 6
8 CJ 1 04/10/2025 04/10/2025 1 4
9 EO 1 04/14/2025 04/14/2025 1
10 KA 1 04/14/2025 04/14/2025 1
11 S 1 04/14/2025 04/14/2025 1
12 TC 1 04/14/2025 04/14/2025 1
13 JM 3 04/14/2025 04/14/2025 1
14 AS 1 04/15/2025 04/16/2025 1
15 HK 2 04/16/2025 04/16/2025 1 Referred to LAFH
16 NT 1 04/16/2025 04/16/2025 1
17 KH 1 04/16/2025 04/16/2025 2
18 MC 3 04/18/2025 ongoing 1 1
Scheduled to move in
05/01-05/02
19 MD 6 04/21/2025 ongoing 1 1
Still looking for
housing
20 EH 1 04/22/2025 04/22/2025 1 1 1
21 DG 1 04/28/2025 04/28/2025 1
37 0 0 1 0 6 0 2 29 0 1 1 0 0 4 0 $0.00 0 $0.00 $0.00 $0.00 $5,850.00 3 0 1 0 2 0 November 10, 2025 Special & Adjourned Regular CC Mtg Page 103 of 266 NVCS By-Name
April 2025
List
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CD 901 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 6 2 AB 840 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 1 3 SM 1033 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 5 4 AV 1023 Pico St. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 5 EO 117 N Macneil St. Client Declined Shelter Not Submitted Declined Unhoused in SF 7 6 GL 505 S Huntington St. Working with DMH 4/1/25 Waiting Unhoused in SF 1 7 AD 1041 Truman St. Client Declined Shelter Not Submitted Declined Passing by SF 0 8 DWH 101 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 9 JP 412 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 3 10 FZ 1035 Maclay Ave Arleta Homes 12/10/24 12/13/24 Housed 0 11 CJ 117 N Macneil Client Declined Shelter Not Submitted Declined Unhoused in SF 44 12 RG 1522 San Fernando Rd. Waiting 04/01/25 Waiting Waiting 13 13 JD 120 S Brand Client Declined Shelter Not Submited Declined Unhoused in SF 0 14 ER Brand and Truman Client Declined Shelter Not Submited Declined Unhoused in SF 2 15 JV 117 N Macneil St. Community Bridge 4/3/25 4/3/25 Housed 4 16 VR 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 17 EH 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 18 IM 1126 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 19 EQ 1125 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 8 20 RH 1705 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 8 21 RH 1701 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 22 JT 220 N Maclay Client Declined Shelter Not Submitted Declined Unhoused in SF 10 23 KLK 2040 Glenoaks Blvd (F) Client Declined Shelter Not Submitted Declined Unhoused in SF 5 24 BC 2040 Glenoaks Blvd Client Declined Shelter Not Submitted Declined Unhoused in SF 13 25 CP 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 3 26 GT 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 13 27 GZ 2030 Glenoaks Blvd Waiting 04/04/25 Waiting Waiting 7 28 CS 844 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 29 FD 819 Eighth St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 30 ID 117 N Macneil St. Client Declined Shelter Not Submitted Declined Passing by SF 2 31 JD 211 S Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 32 SC 801 Truman ST Client Declined Shelter Not Submitted Declined Unhoused in SF 0 33 WD 1707 Truman St Client Declined Shelter Not Submitted Declined Unhoused in SF 0 34 EE 1707 Truman St Waiting 04/11/25 Waiting Waiting 4 35 ED 2040 Glenoaks (Loading Dock) Client Declined Shelter Not Submitted Declined Unhoused in SF 2 36 CR 828 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 37 EA 1123 Knox St Client Declined Shelter Not Submitted Declined Unhoused in SF 3 38 JD 806 San Fernando Rd Client Declined Shelter Not Submitted Declined Unhoused in SF 0 39 DA 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 4 40 NB 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 3 41 AD 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 1 42 JD 911 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 43 LC 1225 Truman st Client Declined Shelter Not Submitted Declined Unhoused in SF 5 44 GR 300 Park ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 45 AS 1041 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 46 JT 117 N Macneil Waiting 04/22/25 Waiting Waiting 2
47 VS 117 N Macneil Arroyo Shelter 4/29/25 4/29/25 Housed 11 48 RD 208 Park Av Client Declined Shelter Not Submitted Declined Unhoused in SF 2 49 50
51 52
MD
ME
AG
1165 N MacNeil St
117 N Macneil
900 San Fernando Rd.
Client Declined Shelter
Client Declined Shelter
Client Declined Shelter
Not Submitted
Not Submitted
Not Submitted
Declined
Declined
Declined
Unhoused in SF
Unhoused in SF
Unhoused in SF
0 2
2 53
54 55
TOTALS 3 27 3 1 7 3 3 1 3
November 10, 2025 Special & Adjourned Regular CC Mtg Page 104 of 266 November 10, 2025 Special & Adjourned Regular CC Mtg Page 105 of 266 Home Again LA (San Fernando Impact / Stats)
Mar. 2025
1 HOH Initials
MV
Family Size
4 Enrollment/Contact Date
01/27/2025
Exit Date
03/01/2025
Clothing/Donations Vision Care DPSS CalFresh Employment Housing Resources IHSS Social Service R
LIFE TAP Card
eferrals
4 Regional Rides Legal Resource ID Waiver CBEST EDD Utility Asst HALA Program 1 LAHSA Problem Solving LAHSA Amount
Rental A
SF Security Deposit
1 ssistance / Eviction Prevention
Security Deposit Amount
$1,500.00
SF Prevention SF Prevention Amount Outcome of Family
Family secured housing and
enrolled in RRH.
Motel
She
90-day Shelter
lter Assistance
Outside Agency Outcome of Family
Housi
HN
ng Navigation
Outcome of Family
2 AC 4 03/03/2025 03/03/2025 1
3 GE 6 03/03/2025 03/03/2025 1 1 1
Exited motel, ongoing case
management and housing
navigation. Referred to
SFVRM for shelter
consideration.
4 DA 4 02/03/2025 03/04/2025 1 1 1
Exited motel, refused
shelter, found other
housing.
5 EO 1 03/04/2025 ongoing 5
6 CJ 1 03/04/2025 ongoing 4
7 MR 5 03/05/2025 03/24/2025 1 1
8 FN 1 03/05/2025 03/05/2025 1
9 HPA 1 03/11/2025 03/11/2025 2
10 FL 2 03/11/2025 03/11/2025 1
11 JMP 1 03/12/2025 03/12/2025 1 1
12 FM 2 03/12/2025 03/12/2025 1
13 RG 4 03/12/2025 ongoing 1
14 MT 5 03/17/2025 03/17/2025 1
15 ER 1 03/18/2025 03/18/2025 1
16 DJ 2 03/24/2025 03/24/2025 1
pending call back for
shelter interview
17 JB 1 03/26/2025 03/26/2025 2
18 MR 3 03/20/2025 03/20/2025 1
19 GE 7 03/20/2025 03/20/2025 1
20 GT 1 03/26/2025 03/26/2025
2 0 0 1 5
1 1 0 10 1 0 0 0 1 0 $0.00 0 $0.00 $1,500.00 $0.00 0 0 0 0 November 10, 2025 Special & Adjourned Regular CC Mtg Page 106 of 266 NVCS By-Name List
March 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CF 314 San Fernando Mission Blvd Arroyo Shelter 1/31/25 03/04/25 Housed 5 2 JP 1161 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 12 3 PEG 1200 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 10 4 AG 1501 Woodworth St. Client Declined Shelter Declined DeclinedReunited with family 6 5 AB 1031 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 6 RG 1600 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 10 7 CJ 117 N Macneil St. Client Declined Shelter Declined Declined Unhoused in SF 15 8 GT 2040 Glenoaks Working with other agency Pending Pending Unhoused in SF 5 9 BC 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 10 KLK 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 11 JD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 12 SM 1041 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 2 13 AV 111 Maclay Client Declined Shelter Declined Declined Unhoused in SF 0 14 VR 1212 Pico St. Working with other agency Pending Pending Sleeping in car 4 15 EH 1212 Pico St. Working with other agency Pending Pending Sleeping in car 5 16 JD 1118 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 0 17 JT 220 N Maclay Client Declined Shelter Declined Declined Unhoused in SF 10 18 JD 1707 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 3 19 GD 208 Park Ave Client Declined Shelter Declined Declined Sleeping in car 0 20 AHD 208 Park Ave Referral Submitted 03/11/25 Pending Pending 4 21 JD 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 0 22 CS 886 Harding Ave Client Declined Shelter Declined Declined Unhoused in SF 0 23 MR 1041 Truman St. Working with other agency Pending Pending Pending 0 24 EDJRS 1041 Truman St. Working with other agency Pending Pending Pending 0 25 JDP 901 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 0 26 CD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 27 JD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 28 KD 1228 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 2 29 BD 900 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 0 30 DW 911 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 2 31 JD 911 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 32 JD 1041 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 33 KJ 1701 Truman St Referral Submitted 03/14/25 Pending Pending 5 34 CPG 12980 foothill Bl Referral Submitted 03/27/25 Pending Pending 5 35 GL 505 S Huntington St CLient Declined Shelter Declined Declined Unhoused in SF 2 36 SA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 37 AA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 5 38 OA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 4 39 IA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 40 ER 1040 San Fernando Rd Placed in Independent Living 01/18/24 01/18/25 Housed 2 41 42
43 JD
CECN
EO
Cesar Chavez memorial
117 N Macneil St.
900 San Fernando rd
CLient Declined Shelter
CLient Declined Shelter
CLient Declined Shelter
Declined
Declined
Declined
Declined
Declined
Declined
Unhoused in SF
Unhoused in SF
Unhoused in SF
0 2
2 44 IM 1101 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 0 45 RH 1707 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 2 46 JD 54 N Hubbard ave CLient Declined Shelter Declined Declined Unhoused in SF 2 47 JCI 928 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 3 48 CM 2025 Fourth St Referral Submitted 03/26/25 Pending Pending 5 49 RE 1501 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 50 VMM 1041 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 51 AB 1701 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 2 52 53
RD
JD
1753 Truman St.
2025 Fourth St
CLient Declined Shelter
CLient Declined Shelter
TOTALS
Declined
Declined
Declined
Declined
Unhoused in SF
Unhoused in SF
2 2
3 37 7 3 7 1 2 0 0
November 10, 2025 Special & Adjourned Regular CC Mtg Page 107 of 266 November 10, 2025 Special & Adjourned Regular CC Mtg Page 108 of 266 NVCS By-Name List
February 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 AB 905 Truman St. Waiting 2/4/25 Waiting Waiting 21
2 3
4 EO
JP
PEL
901 San Fernando Rd.
968 Maclay
1011 Seventh St.
Referral not Submitted
Client Declined Shelter
Client Declined Shelter
Not Submitted
Declined
Declined
Waiting
Declined
Declined
Waiting
Declined
Declined
10 6
16 5 MM 14701 Rinaldi Tiny Homes Sun Valley 01/10/25 1/14/25 Housed 1 6 CF 111 N Macneil St. Waiting 1/31/25 Waiting Waiting 3 7 RC 900 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 8 FD 111 N Macneil Client Declined Shelter Declined Declined Declined 1 9 CA 505 S Huntington St. Client Declined Shelter Declined Declined Declined 3 10 RPDL 1242 Pico St. Client Declined Shelter Declined Declined Declined 8 11 VR 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 12 EH 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 13 HP 314 San Fernando Rd. Client Declined Shelter Declined Declined Declined 3 14 15
16 VGV
SM
CJ
1100 Pico St.
1033 Truman St.
910 First St.
Client Declined Shelter
Community Bridge
Client Declined Shelter
Declined
2/10/25
Declined
Declined
2/10/25
Declinde
Declined
Housed
Declined
4 11
26 17 JT 224 N Maclay Client Declined Shelter Declined Declined Declined 12 18 BC 2040 Glenoaks Client Declined Shelter Declined Declined Declined 18 19 DR 455 San Fernando Mission Client Declined Shelter Declined Declined Declined 4 20 AG 757 S Workmen St. Client Declined Shelter Declined Declined Declined 9 21 JD 504 Maclay Client Declined Shelter Declined Declined Declined 0 22 RBL 1021 Truman Client Declined Shelter Declined Declined Declined 0 23 24
25 JDBS
ER
MP
1014 San Fernando Mission
121 S Brand Bl.
1011 Seventh St.
Client Declined Shelter
DMH Referral
Client Declined Shelter
Declined
DMH Referral
Declined
Declined
Waiting
Declined
Declined
Waiting
Declined
0 6
0 26 AF 900 San Fernando Rd. Referral not Submitted Not Submitted Not Submitted Waiting 5 27 28
29 GR
JM
JD
1015 San Fernando Rd.
111 N Macneil St.
2040 Glenoaks
Client Declined Shelter
Community Bridge
Client Declined Shelter
Declined
2/5/25
Declined
Declined
2/5/25
Declined
Declined
Housed
Declined
0 3
0 30 RF 1041 Truman St. Client Declined Shelter Declined Declined Declined 0 31 IM 1101 Truman St. Client Declined Shelter Declined Declined Declined 0 32 RG 2025 Fourth St. 6
33 TL 2040 B Glenoaks Client Declined Shelter Declined Declined Declined 2 34 JD 2040 C Glenoaks Client Declined Shelter Declined Declined Declined 2 35 CR 1011 Seventh St. Client Declined Shelter Declined Declined Declined 1 36 DB 907 Truman St. Client Declined Shelter Declined Declined Declined 3 37 JD 661 Truman St. Client Declined Shelter Declined Declined Declined 2 38 GT 2040 Glenoaks Blvd Pending with other Agency Not Submitted Not Submitted Waiting 3 39 AL 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 40 JD 1033 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 41 KD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Declined 2 42 WD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 2 43 CD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 44 JKT 910 First St. Client Declined Shelter Declined Declined Declined 0 45 JD 901 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 46 JD 1041 Truman Client Declined Shelter Declined Declined Declined 0 47 JD 1701 Hubbard Client Declined Shelter Declined Declined Declined 0 48 GR 208 Park Av Client Declined Shelter Declined Declined Declined 0 TOTALS 5 30 14 10 6 2 2 0 0
November 10, 2025 Special & Adjourned Regular CC Mtg Page 109 of 266 Home Again LA
February 2025
Social Service Referrals Rental Assistance Security Deposit Shelter Assistance Housing Navigation Head of Household Initials Family Size Enrollment Date Exit Date Clothing DPSS CalFresh Employment Housing
Resources LIFE TAP Card Regional Rides Legal Resource ID Waiver CBEST EDD Utility
Asst. SF Program
LAHSA Problem
Solving Amount
Outcome
of Family SF Program
Outside
Agency Amount
Outcome
of Family Motel
90-day
Shelter
Outside
Agency
Outcome
of Family
Housing
Navigation
Outcome
of Family
1 PML 2 2/3/2025 2/3/2025 1
2 DA 4 2/3/2025 ongoing 1 1 1
Family still
in motel
program 1
Family still
looking for
housing
4 VM 2 2/10/2025 2/10/2025 1
5 MR 4 01/06/2025 02/04/2025 1 1 1
Exited
motel
program,
referred to
LAFH
6 DM 6 12/12/2024 02/06/2025 1 1 1 1 $1,998.00 Housed 1 Exited
shelter and
secured
housing 1
7 GE 6 01/28/2025 ongoing 1 1 1 1
Family still
in motel
program 1
8 MV 4 01/31/2025 ongoing 1 1 1
Family still
in motel
program 1
9 EO 1 02/10/2025 ongoing 3
10 CJ 1 02/10/2025 ongoing 5
11 IL 1 02/10/2025 02/10/2025 1
12 GP 1 02/10/2025 02/10/2025 1 1
13 PS 1 02/11/2025 02/11/2025 1
14 AC 1 02/24/2025 02/24/2025 1 1
Connected
to Tarzana
Tx
Center/Re
newed
Hope/Cent
ers for
Living &
Learning.
15 BS 1 02/26/2025 02/25/2025 1
16 MR 4 02/27/2025 02/27/2025
Total Individuals 39 3 Total Social Service Referrals 25 Total Families 0 Total Amount $0.00 Total Families 1 Total Amount $1,998.00 Total Families 6 Total Families 4 November 10, 2025 Special & Adjourned Regular CC Mtg Page 110 of 266 ATTACHMENT “E”
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Will Pettener, Assistant to the City Manager
Date: October 6, 2025
Subject: Summary of 2025 Legislative Advocacy & Funding Request Letters Legislative Activity
Below are legislative advocacy letters submitted in accordance with the City’s Legislative Advocacy Policy and Platform (January 1, 2025 – Present):
1. Oppose SB 79 (Weiner) re: Transit-Oriented Development (4/2)
2. Oppose 306 (Schultz) re: Freeze on State Code Updates for Residential Units (4/2)
3. Oppose SB 634 (Pérez) re: Homelessness – Civil and Criminal Penalties (4/9)
4. Removal of Opposition SB 634 (Pérez) re: Homelessness - Civil and Criminal Penalties (5/12)
5. Support AB 468 (Gabriel) re: Crimes - Looting (5/19)
6. Oppose AB 1022 (Kalra) re: Vehicles - Abandonment Removal (5/19)
7. Oppose SB 16 (Blakespear) re: Homeless Housing, Assistance, and Prevention Program (5/19)
8. Support AB 650 (Papan) re: Planning and Zoning - Housing Element (5/19)
9. Support re: Federal Housing Program Funding Sign On Letter through NLC (5/21)
10. Support re: Governor’s Legislative Package to Streamline Delata Conveyance Project (6/12)
11. Letter to President Trump and SCOTUS re: Commitment to Upholding Residents Rights and Constitutional Protections (6/17)
12. Position Letter re: Metro East San Fernando Valley Right of Way Study (8/18) Additionally, the City has submitted letters of support for funding requests and initiatives for the following community-based organizations and legislators (January 1, 2025 – Present):
1. Habitat LA – Commemorative Letter for the Los Angeles Builders Ball (2/5)
2. Assemblymember Celeste Rodriguez – 2025 Appropriation Requests (3/17)
3. Climate Smart Communities Initiative (CSCI) – Support of Joint Grant Application with Climate Resolve (3/17)
4. Senator Caroline Menjivar – 2025 Appropriation Requests (3/28)
5. Congresswoman Rivas – Kidneys Quest Foundation Appropriation Request (4/25) November 10, 2025 Special & Adjourned Regular CC Mtg Page 111 of 266 Summary of 2025 Legislative Advocacy & Funding Request Letters
6. LAUSD Superintendent Carvalho - Support for Police Presence and Partnerships on School Campuses (5/6)
7. Congresswoman Rivas – 2025 Appropriation Requests (5/27)
8. County Supervisor Horvath – Support for Home Again LA’s County Discretionary Fund Grant Application (7/11)
9. County Supervisor Horvath – Support for Ignite the Light of Hope Foundation’s County Discretionary Fund Grant Application (7/11)
10. Los Angeles County Internal Services Division – High Road Training Partnership (HRTP) (8/18)
11. County Supervisor Lindsey Horvath – Consulate on Wheels Partnership (9/25)
12. BMO Gives Program – Climate Resolve Grant Application (9/25) November 10, 2025 Special & Adjourned Regular CC Mtg Page 112 of 266 November 10, 2025 Special & Adjourned Regular CC Mtg Page 113 of 266 This Page
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AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, City Manager
By: Erica Melton, Director of Administrative Services
Will Pettener, Assistant to the City Manager
Sergio Ibarra, Human Resources & Risk Manager
Date: November 10, 2025
Subject: Consideration to Adopt a Resolution Approving a Personnel Investigations Policy RECOMMENDATION:
It is recommended that the City Council:
a. Adopt Resolution No. 8414 (Attachment “A”), approving the creation of a new Personnel Investigations Policy; and
b. Authorize the City Manager to take related actions to execute and implement the updated policies and procedures.
BACKGROUND:
1. On July 1, 2025, City Council adopted the Fiscal Year (FY) 2025-2026 Budget which included review and update of City policies and procedures as part of the work plan for the Administrative Services Department. Staff has identified a number of City Council and Administrative Policies to update over the coming months.
2. At the October 6, 2025 City Council Meeting, Staff proposed two (2) new policies(Social Media Policy and Personnel Investigation Policy) for City Council adoption. The City Council continued this item to the next available meeting.
3. At the October 20, 2025 City Council Meeting, the City Council adopted the Social Media Policy and requested the Personnel Investigation Policy return for additional review with redline edits through Councilmember Victoria Garcia at the next available meeting.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 115 of 266 Consideration to Adopt a Resolution Approving a Personnel Investigations Policy
ANALYSIS:
City policies and procedures ensure consistency, fairness, transparency, and efficiency in how the agency operates and delivers services to the public. Clear policies help define expectations for employees, residents, and businesses, while procedures provide step-by-step guidance to implement those policies properly. Together, they reduce the risk of arbitrary decisions, support legal compliance, promote accountability, and help protect the City from liability. Clear policies and procedures also create a stable foundation for managing resources, improving public trust, and adapting to change effectively. The City’s Policies and Procedures Manual serve as a critical framework for ensuring consistent operations, transparency, and compliance with legal and regulatory requirements.
Periodic reviews and updates are necessary to align with evolving best practices, changes in laws, and organizational needs. Following a detailed review of the existing Policies and Procedures Manual, staff identified several key areas requiring updates. The updates will be completed in phases, including a new proposed policy for City Council approval at this meeting, and four additional policies that fall under the administrative approval process that will be directly approved and implemented by the City Manager or designee. The following is a tentative list of Fiscal Year (FY) 2025-2026 updates:
For City Council Approval
a. Social Media (Approved by City Council on 10/20/2025) b. Personnel Investigation (Proposed for City Council Approval on 11/10/2025) c. Harassment & Diversity Policy (To be proposed in January 2026) d. Finance Policies & Procedures (To be proposed by March 2026) e. Personnel Rules (To be proposed by June 2026)
For Administrative Approval
a. Information Technology (IT) Equipment Use (Drafted for November 2025 Adoption) b. Artificial Intelligence (AI) Use for City Business (Drafted for November 2025 Adoption) c. Employee Speaking Engagements (Drafted for December 2025 Approval) d. Corporate Sponsorships (To be proposed for February 2026 Approval) Proposed – Personnel Investigations Policy
The purpose of the Personnel Investigation Policy is to ensure that the City handles employee complaints and investigations in a timely and responsive manner. The City is committed to maintaining a professional, ethical, and legally compliant workplace. This policy establishes procedures for investigating complaints, misconduct, and violations of City policies involving City employees. The City policy applies to non-Police Department employees, volunteers, and contractors. San Fernando Police Department (SFPD) sworn and civilian employees will be covered by the SFPD Policy Manual and bargaining unit Memorandums of Understanding (“MOU”).
The proposed updates have been reviewed by Human Resources staff to ensure legal compliance and operational efficiency. Input was also sought from all bargaining units affected by the policies November 10, 2025 Special & Adjourned Regular CC Mtg Page 116 of 266 Consideration to Adopt a Resolution Approving a Personnel Investigations Policy
through the meet and confer process, with all units approving of the new policies. Per discussion at the October 20, 2025 City Council Meeting, additional edits have been proposed through Councilmember Victoria Garcia for review.
BUDGET IMPACT:
The proposed update to City Policies and Procedures for the Personnel Investigations is anticipated to have minimal direct budget impact. Implementation costs, including training and dissemination, will be absorbed within the existing departmental budgets.
CONCLUSION:
It is recommended that the City Council adopt Resolutions approving updates to the City Policies and Procedures Manual to include adoption of a new City Personnel Investigations Policy; and authorize the City Manager to take certain related actions to execute and implement the updated policies and procedures.
ATTACHMENT:
A. Resolution No. 8414, Including:
Exhibit "A”: Investigations Policy
November 10, 2025 Special & Adjourned Regular CC Mtg Page 117 of 266 ATTACHMENT “A”
RESOLUTION NO. 8414
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, APPROVING THE CREATION OF CITY POLICIES AND
PROCDURES TO INCLUDE A PERSONNEL INVESTIGATIONS POLICY
WHEREAS, On July 1, 2025, City Council adopted the Fiscal Year (FY) 2025-2026 Budget which included review and update of City policies and procedures as part of the work plan for the Administrative Services Department; and
WHEREAS, periodic reviews and updates are necessary to align with evolving best practices, changes in laws, and organizational needs; and WHEREAS, the City Manager seeks to establish revisions and additions to City Policies and Procedures through City Council approval;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby establishes the City Personnel Investigations Policy, attached hereto as Exhibit “A” and incorporated herein by this reference.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED, AND ADOPTED THIS 10th day of November 2025.
Mary Mendoza, Mayor of the City of
San Fernando, California
ATTEST:
Julia Fritz, City Clerk
November 10, 2025 Special & Adjourned Regular CC Mtg Page 118 of 266 RES. NO. 8414
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8414 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 10th day of November 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ____ day of November 2025.
Julia Fritz, City Clerk
November 10, 2025 Special & Adjourned Regular CC Mtg Page 119 of 266 RES. NO. 8414
EXHIBIT “A”
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-008 (10/2025) | Page 1 of 5
POLICY/PROCEDURE
SUBJECT ISSUANCE
PERSONNEL INVESTIGATION POLICY
ORIGINAL DATE
N/A
EFFECTIVE
N/A
CURRENT DATE
November 10, 2025
EFFECTIVE
November 10, 2025
CATEGORY POLICY NO. SUPERSEDES
ALL DEPARTMENTS CW2025-008 N/A
MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The City of San Fernando is committed to maintaining a professional, ethical, and legally compliant workplace. This policy establishes procedures for investigating complaints, misconduct, and violations of City policies involving City employees.
SECTION II. SCOPE
This policy applies to all City employees, including full-time, part-time, temporary, and contract employees.
It covers investigations related to:
• Violations of City policies, procedures, or workplace conduct standards. • Allegations of discrimination, harassment, bullying, retaliation , or workplace violence. • Misuse of City resources, fraud, or ethical violations. • Employee grievances related to workplace treatment or policy violations will be conducted as outlined the for each affect affected labor units Memorandum of Understanding (M.O.U.).
Note: Public Safety Sworn and Civilian Police Department employees will be covered by the San Fernando Police Manual and respective Memorandum of Understanding (M.O.U).
SECTION III. REPORTING COMPLAINTS
Who Can Report
Any employee, supervisor, or member of the public may report concerns regarding employee conduct. Reports may be made anonymously, though anonymous complaints may limit the ability to conduct a thorough investigation.
How to Report
Reports should be submitted through one of the following methods:
• Supervisor or Department Head – Employees may report concerns to their direct supervisor Supervisor or department Department headHead.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 120 of 266
PERSONNEL INVESTIGATIONS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-008 (1011/2025)| Page 2 of 4 POLICY/PROCEDURE:
• Human Resources Department – Complaints can be filed with HR in person, via email, or through a formal complaint form.
• Ethics Hotline – The City may provide a confidential hotline for reporting concerns. • City Manager’s Office – Employees may escalate complaints directly to the City Manager for serious concerns or if a complaint is directly involving a Supervisor or Department Head. • Employees may submit complaints as outline in the labor units M.O.U. through their labor representative.
SECTION IV. ROLES AND RESPONSBILITIES
The responsibilities of supervisors include, but are not limited to:
1. Ensuring that upon receiving or initiating any formal complaint, a complaint form is completed.
2. The original complaint form will be directed to the Human Resources & Risk Manager, who will take appropriate action, alongside the accused employeessubject of the complaint’s Department Head and the City Manager.
3. The Human Resources & Risk Manager will initiate the investigation process, if necessary.
4. In circumstances where the integrity of the investigation could be jeopardized by reducing the complaint to writing or where the confidentiality of a complainant is at issue, a supervisor shall orally report the matter to the employee's Supervisor or Department Head, who will initiate appropriate action. Proper documentation must be taken that includes the details of the complaint and any witnesses.
5. Responding to all complainants in a timely, courteous and professional manner.
6. Resolving those personnel complaints that can be resolved in a timely manner.
7. Follow-up contact with the complainant should be made within 24 hours of the Department receiving the complaint or as soon as practicable .
8. If the matter is resolved and no further action is required, the supervisor will note the resolution on a complaint form and forward the form to Human Resources.
9. Promptly contacting the Human Resources & Risk Manager and their Department Head for direction regarding their roles in addressing a complaint that relates to sexual, racial, ethnic or other forms of prohibited harassment or discrimination.
10. Notify the appropriate labor units regarding the employee complaint/investigation.
The responsibilities of the Human Resources Manager include, but are not limited to:
The City encourages all employees to immediately report any instance of workplace bullying or harassment to their supervisor, The the Human Resources & Risk Manager, and/or the City managerManager. In addition, any employee who believes he/shethey has have witnessed bullying, and any person who has received a report of such conduct, whether the perpetrator is an employee or non-employee, should be immediately report the conduct to his/her supervisor, the Human Resources & Risk Manager, and/or the City Manager.
City policy requires any supervisor who witnesses any workplace bullying or harassment, irrespective of the reporting relationship, to immediately report it to the Human Resources & Risk Manager.
Early reporting and intervention have proven to be the most effective method of resolving actual or perceived incidents of harassment and workplace bullying.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 121 of 266
PERSONNEL INVESTIGATIONS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-008 (1011/2025)| Page 3 of 4 POLICY/PROCEDURE:
Any report of this type will be treated seriously, andseriously and will be investigated promptly and impartially. The City further encourages all employees to formally report any concerns of assault, battery or other bullying behavior of a criminal nature to the local Police Department.
It is the City’s intent to provide a workplace that is free from harassment, discrimination and retaliation. If an employee believes that theyhe/she has have been subjected to any type of unlawful harassment, discrimination, or retaliation, he/she they should notify his/hertheir supervisor, department Department head or the City Manager.
Under no circumstances shall an employee who believes he/shethey has have been the victim of discriminatory or sexual harassment be required to first report that harassment to a supervisor or other authority figure if that person or authority fire figure is the subject of the complaint or has failed to remedy the known harassment.
All persons shall report to their supervisor, manager, department Department head or Human Resources & Risk Manager any instances of discrimination or sexual harassment that they have directly observed, whether or not reported by the employee who is the object of the harassment.
A prompt and thorough investigation into the allegations will be conducted. Individuals with direct information pertaining to the complaint will be interviewed. To the extent possible, confidentiality willconfidentiality will be maintained. The subject of the investigationcomplaint will be provided notice of the receipt of the complaint in a timely manner. Upon completion of the investigation, the City will determine a course of action, if appropriate. The complainant will be informed of the findings and the closure of the complaint.
SECTION V. INVESTIGATION PROCESS
Initial Assessment
• Upon receiving a complaint, the Human Resources & Risk Manager or designated investigator will assess the allegations to determine:
o Whether the issue falls within City policies and requires investigation. o If immediate action (e.g., temporary reassignment or administrative leave) is necessary.
Investigation Procedure
1. Assigning an Investigator
o Investigations may be conducted by HR personnel, the City’s contracted Labor Attorney, an external investigator, or the appropriate department Department head. o If allegations involve the City Executive level staff, an independent third-party investigator may be engaged.
2. Gathering Information
o Interviews will be conducted with the complainant, the subject of the complaint, and relevant witnesses.
o Relevant documents, emails, security footage, or other evidence will be reviewed.
3. Confidentiality
o Investigations will be handled with strict confidentiality, shared only with individuals who have a legitimate need to know.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 122 of 266
PERSONNEL INVESTIGATIONS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-008 (1011/2025)| Page 4 of 4 POLICY/PROCEDURE:
o Retaliation against individuals involved in an investigation is strictly prohibited and subject to disciplinary action.
4. Findings and Conclusion
o A written investigation report will be prepared, summarizing findings and recommended actions.
o Each personnel complaint shall be classified with one of the following dispositions:
1. Unfounded - When the investigation discloses that the alleged acts did not occur or did not involve [department/office] members. Complaints that are determined to be frivolous will fall within the classification of unfounded (Penal Code § 832.8).
2. Exonerated - When the investigation discloses that the alleged act occurred but that the act was justified, lawful and/or proper.
3. Not sustained - When the investigation discloses that there is insufficient evidence to sustain the complaint or fully exonerate the member.
4. Sustained - A final determination by an investigating agency, commission, board, hearing officer, or arbitrator, as applicable, following an investigation and opportunity for an administrative appeal pursuant to Government Code § 3304 and Government Code § 3304.5 that the actions of an officer were found to violate law or [department/office] policy (Penal Code § 832.8).
o If an investigation discloses misconduct or improper job performance that was not alleged in the original complaint, the investigator shall take appropriate action with regard to any additional allegations.
SECTION VI. DISCIPLINARY AND CORRECTIVE ACTIONS
If misconduct is found, disciplinary actions may include:
• Verbal or written warnings
• Suspension without pay
• Demotion or reassignment
• Termination of employment
The City Manager, Human Resources & Risk Manager, and legal counsel will review disciplinary recommendations before implementation. If no policy violation is found, the case will be closed, and all parties will be notified. At the conclusion of the investigation, the reporting party and the subject of the investigation will be notified of the deposition of the complaint.
SECTION VII. APPEAL PROCESS
Employees disciplined as a result of an investigation have the right to appeal decisions per the City’s grievance or disciplinary appeal procedures.
SECTION VIII. RETALIATION PROTECTION
November 10, 2025 Special & Adjourned Regular CC Mtg Page 123 of 266
PERSONNEL INVESTIGATIONS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-008 (1011/2025)| Page 5 of 4 POLICY/PROCEDURE:
The City strictly prohibits retaliation against employees who report concerns or participate in an investigation.
Any employee found engaging in retaliation will face disciplinary action, up to and including termination.
SECTION IX. AUTHORITY
By order of City Council Motion (Resolution No. 8414), Policy adopted by the City Council on November 10, 2025.
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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Mary Mendoza and City Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk
Date: November 10, 2025
Subject: Consideration to Adopt a Resolution Re-Appointing a Primary and Alternate Representative and Appointing a Substitute Alternate Representative to the Independent Cities Risk Management Authority Governing Board RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 8415 (Attachment “A”) re-appointing Human Resources and Risk Manager, Sergio Ibarra, as the City’s primary representative, re-appoint Director of Administrative Services/City Treasurer, Erica D. Melton, as the alternate representative, and appoint City Manager, Kanika Kith, as the substitute alternate representative to the Independent Cities Risk Management Authority Governing Board.
BACKGROUND:
1. Since July 1, 1986, the City has been a member of Independent Cities Risk Management Authority (ICRMA).
2. On August 21, 2023, the City Council adopted Resolution No. 8255 (Attachment “B”) appointing City Manager Nick Kimball to serve as the primary, Director of Finance/City Treasurer Erica D. Melton as the primary alternate representative, and Personnel Manager Michael Okafor as the substitute alternate representative of the ICRMA.
3. In December 2023, a vacancy occurred to the substitute alternate representative, due to the retirement/departure of Personnel Manager Michael Okafor.
4. On February 5, 2024, the City Council adopted Resolution No. 8283 (Attachment “C”) appointing newly hired Personnel Manager Sergio Ibarra to serve as the primary, Director of Finance/City Treasurer Erica D. Melton as the primary alternative representative, and City Manager Nick Kimball as the substitute alternate representative of the ICRMA.
5. On July 7, 2025, a vacancy occurred to the substitute alternate representative position due to the resignation of former City Manager, Nick Kimball.
6. On October 20, 2025, the City Council appointed Kanika Kith to serve in the position of City Manager.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 127 of 266 Consideration to Adopt a Resolution Re-Appointing a Primary and Alternate Representative and Appointing a Substitute Alternate Representative to the Independent Cities Risk Management Authority Governing Board
ANALYSIS:
The Independent Cities Risk Management Authority provides specialized technical insurance and risk management programs that can significantly impact the City’s finances. Therefore, it is in the City’s best interest to appoint Governing Board members who possess risk management experience and are available to attend meetings regularly.
ICRMA requires each member city to appoint a primary representative, a primary alternate, and a substitute alternate to its Governing Board. These representatives are authorized to attend and vote during board meetings in the absence of the others.
Following the departure of Nick Kimball as City Manager in July 2025, and the recent appointment of Kanika Kith as City Manager, it is necessary to adopt a new resolution, as required by ICRMA. This resolution will:
• Re-appoint Human Resources and Risk Manager, Sergio Ibarra, as the City’s primary representative,
• Re-appoint Director of Administrative Services/City Treasurer, Erica D. Melton, as the alternate representative, and
• Appoint City Manager, Kanika Kith, as the substitute alternate representative.
These appointments will ensure consistent and knowledgeable representation of the City’s interests on the ICRMA Governing Board.
BUDGET IMPACT:
Updates to the City’s liaison assignments are included in the City Clerk’s regular work plan and, therefore, included in the Fiscal Year 2025-2026 Adopted Budget.
CONCLUSION:
It is recommended that the City Council adopt Resolution No. 8415 (Attachment “A”) to re-appoint Human Resources and Risk Manager, Sergio Ibarra, as the City’s primary representative, re-appoint Director of Administrative Services/City Treasurer, Erica D. Melton, as the alternate representative, and appoint City Manager, Kanika Kith, as the substitute alternate representative.
ATTACHMENTS:
A. Resolution No. 8415
B. Resolution No. 8255
C. Resolution No. 8283
November 10, 2025 Special & Adjourned Regular CC Mtg Page 128 of 266 ATTACHMENT “A”
RESOLUTION NO. 8415
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA APPOINTING A DELEGATE, ALTERNATE, AND SUBSTITUTE
ALTERNATE TO THE GOVERNING BOARD OF THE INDEPENDENT CITIES
RISK MANAGEMENT AUTHORITY (ICRMA)
WHEREAS, the City of San Fernando ("City") is a member of the Independent Cities Risk Management Authority ("ICRMA"), a joint powers authority created pursuant to the provisions of the California Government Code;
WHEREAS, ICRMA provides a Liability Program, Workers' Compensation Program, Property Program, and other coverage programs for its members; WHEREAS, the Joint Powers Agreement provides that the Governing Board of the Authority shall be comprised of one representative from each member; WHEREAS, the City Council of each member may select and change any of its representatives by filing a resolution with ICRMA;
WHEREAS, the City council may appoint legislative member(s) or staff member(s) to serve on the Governing Board;
WHEREAS staff members shall have one of the following positions, or equivalent: City Attorney, Assistant City Attorney, Financial Officer, City Administrator/Manager, Assistant/Deputy City Administrator/Manager, Assistant to City Manager, Risk Manager, Human Resources Director/Manager, or Administrative Services Director; and WHEREAS, City desires to designate its representative(s) to the ICRMA Governing Board.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That Sergio Ibarra (a staff person) is hereby re-appointed to serve as a primary delegate representative on the ICRMA Governing Board.
SECTION 2. That Erica D. Melton (a staff person) is hereby re-appointed as the alternate representative, to serve on the ICRMA Governing Board in the absence of the primary member noted in Section 1 above.
SECTION 3. That Kanika Kith (a staff person) is hereby appointed as the substitute alternate, to serve on the ICRMA Governing Board in the absence of the primary and alternate members noted in Sections 1 and 2 above.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 129 of 266 RES. NO. 8415
2 SECTION 4. That the individuals designated by this City Council as the City's primary delegate, alternate and substitute alternate representatives to the ICRMA Governing Board are hereby confirmed and designated as the City's delegates for all purposes of representing the City's interests and exercising the authority of the City with respect to all matters delegated to the Governing Board and signing all amendments as are contemplated to be approved by the Governing Board.
SECTION 5. That a certified copy of this Resolution shall be provided to the Executive Director of ICRMA.
SECTION 6. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED, AND ADOPTED this 10th day of November 2025. ____________________________________
Mary Mendoza, Mayor of the City of San
Fernando
ATTEST:
______________________________
Julia Fritz, City Clerk
November 10, 2025 Special & Adjourned Regular CC Mtg Page 130 of 266 RES. NO. 8415
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8415 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 10th day of November, 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of November, 2025.
Julia Fritz, City Clerk
November 10, 2025 Special & Adjourned Regular CC Mtg Page 131 of 266 RESOLUTION NO. 8255
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA APPOINTING A DELEGATE, ALTERNATE, AND SUBSTITUTE
ALTERNATE TO THE GOVERNING BOARD OF THE INDEPENDENT CITIES
RISK MANAGEMENT AUTHORITY (ICRMA)
WHEREAS, the City of San Fernando ("City") is a member of the Independent Cities Risk Management Authority ("ICRMA"), a joint powers authority created pursuant to the provisions of the California Government Code;
WHEREAS, ICRMA provides a Liability Program, Workers' Compensation Program, Property Program, and other coverage programs for its members; WHEREAS, the Joint Powers Agreement provides that the Governing Board of the Authority shall be comprised of one representative from each member; WHEREAS, the City Council of each member may select and change any of its representatives by filing a resolution with ICRMA;
WHEREAS, the City council may appoint legislative member(s) or staff member(s) to serve on the Governing Board;
WHEREAS staff members shall have one of the following positions, or equivalent: City Attorney, Assistant City Attorney, Financial Officer, City Administrator/Manager, Assistant/Deputy City Administrator/Manager, Assistant to City Manager, Risk Manager, Human Resources Director/Manager, or Administrative Services Director; and WHEREAS, City desires to designate its representative(s) to the ICRMA Governing Board.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That Nick Kimball (a staff person) is hereby appointed to serve as a primary delegate representative on the ICRMA Governing Board.
SECTION 2. That Erica D. Melton (a staff person) is hereby appointed as the alternate representative, to serve on the ICRMA Governing Board in the absence of the primary member noted in Section 1 above.
SECTION 3. That Michael Okafor (a staff person) is hereby appointed as the substitute alternate, to serve on the ICRMA Governing Board in the absence of the primary and alternate members noted in Sections 1 and 2 above, remains vacant.
ATTACHMENT "B"
November 10, 2025 Special & Adjourned Regular CC Mtg Page 132 of 266 RES. NO. 8255
2 SECTION 4. That the individuals designated by this City Council as the City's primary delegate, alternate representatives to the ICRMA Governing Board are hereby confirmed and designated as the City's delegates for all purposes of representing the City's interests and exercising the authority of the City with respect to all matters delegated to the Governing Board and signing all amendments as are contemplated to be approved by the Governing Board.
SECTION 5. That a certified copy of this Resolution shall be provided to the Executive Director of ICRMA.
SECTION 6. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED, AND ADOPTED this 21st day of August 2023. ____________________________________
Celeste T. Rodriguez, Mayor of the City of
San Fernando
ATTEST:
______________________________
Julia Fritz, City Clerk
November 10, 2025 Special & Adjourned Regular CC Mtg Page 133 of 266 RES. NO. 8255
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8255 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 21st day of August, 2023, by the following vote of the City Council:
AYES: Solorio, Fajardo, Mendoza, Rodriguez - 4
NAYS: None
ABSENT: Montañez - 1
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of August, 2023.
Julia Fritz, City Clerk
November 10, 2025 Special & Adjourned Regular CC Mtg Page 134 of 266 RESOLUTION NO. 8283
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, APPOINTING A DELEGATE, ALTERNATE, AND SUBSTITUTE
ALTERNATE TO THE GOVERNING BOARD OF THE INDEPENDENT CITIES
RISK MANAGEMENT AUTHORITY (ICRMA)
WHEREAS, the City of San Fernando ("City") is a member of the Independent Cities Risk Management Authority ("ICRMA"), a joint powers authority created pursuant to the provisions of the California Government Code;
WHEREAS, ICRMA provides a Liability Program, Workers' Compensation Program, Property Program, and other coverage programs for its members; WHEREAS, the Joint Powers Agreement provides that the Governing Board of the Authority shall be comprised of one representative from each member; WHEREAS, the City Council of each member may select and change any of its representatives by filing a resolution with ICRMA;
WHEREAS, the City council may appoint legislative member(s) or staff member(s) to serve on the Governing Board;
WHEREAS, staff members shall have one of the following positions, or equivalent: City Attorney, Assistant City Attorney, Financial Officer, City Administrator/Manager, Assistant/Deputy City Administrator/Manager, Assistant to City Manager, Risk Manager, Human Resources Director/Manager, or Administrative Services Director; and WHEREAS, City desires to designate its representative(s) to the ICRMA Governing Board.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That Sergio Ibarra (a staff person) is hereby appointed to serve as a primary delegate representative on the ICRMA Governing Board.
SECTION 2. That Erica D. Melton (a staff person) is hereby appointed as the alternate representative, to serve on the ICRMA Governing Board in the absence of the primary member noted in Section 1 above.
SECTION 3. That Nick Kimball (a staff person) is hereby appointed as the substitute alternate, to serve on the ICRMA Governing Board in the absence of the primary and alternate members noted in Sections 1 and 2 above, remains vacant.
ATTACHMENT "C"
November 10, 2025 Special & Adjourned Regular CC Mtg Page 135 of 266 RES. NO. 8283
That the individuals designated by this City Council as the City's primary delegate, alternate representatives to the ICRMA Governing Board are hereby confirmed and designated as the City's delegates for all purposes of representing the City's interests and exercising the authority of the City with respect to all matters delegated to the Governing Board and signing all amendments as are contemplated to be approved by the Governing Board.
SECTION 4.
SECTION 5. That a certified copy of this Resolution shall be provided to the Executive Director of ICRMA.
The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
SECTION 6.
PASSED, APPROVED, AND ADOPTED this 5^*^ day of February, 2024.
Celeste Y. Rojdriguez, Mayor of the City of
San Fernarrdo
ATTEST:
Jull ritz. City Clerk
2 November 10, 2025 Special & Adjourned Regular CC Mtg Page 136 of 266 RES. NO. 8283
CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8283 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the S**’ day of February, 2024, by the following vote of the City Council:
AYES: Solorio, Mendoza, Rodriguez - 3
NAYS: None
ABSENT: Fajardo -1
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this 4'* '^^^dav of February, 2024. 3 November 10, 2025 Special & Adjourned Regular CC Mtg Page 137 of 266 This Page
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AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk
Date: November 10, 2025
Subject: Discussion and Consideration Regarding Continuing the Community Recognition Meeting Program
RECOMMENDATION:
It is recommended that the City Council:
a. Discuss continuing the Community Recognition Meetings to occur in 2026; b. Approve deferring the December 9, 2025 Community Recognition Meeting to January 26, 2026; and
c. Provide direction to staff on event offerings and approve applicable budget, as appropriate.
BACKGROUND:
1. Prior to May 2025, the City Council historically included space at the beginning of regular City Council meetings for Community Recognition to highlight positive contributions of individuals, organizations, and businesses.
2. On May 5, 2025, the City Council adopted Resolution No. 8378 revising the City Recognition Request Policy, approved establishing a quarterly Community Recognition Meeting Pilot program through December 2025, and directed staff to return to a future meeting to determine whether the City Council would like to continue the quarterly recognition meetings.
3. On July 28, 2025, the City Council hosted the first Community Recognition Meeting recognizing 81 various community members and businesses.
4. On September 2, 2025, the City Council provided feedback to staff and limited Councilmember requests to three (3) presentations of certificates per Councilmember for the Community Recognition Meeting.
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5. On October 27, 2025, the City Council hosted the second Community Recognition Meeting recognizing 66 various community members and businesses.
6. The next Community Recognition Meeting is scheduled for Tuesday, December 9, 2025.
ANALYSIS:
The Community Recognition Meeting Pilot Program is a dedicated Special City Council meeting to formally acknowledge individuals, organizations, and businesses that have made notable contributions to the San Fernando community. Recognitions may include exceptional contributions to the community, outstanding volunteer services, milestones, or significant accomplishments. This City Council recognition fosters a stronger connection between the City and the community by providing a platform to celebrate civic pride and achievement.
Historically, the City Council included time at the beginning of regular City Council meetings to present community recognitions. While this approach effectively highlights community contributions, it also led to delay in regular City business due to lengthy presentations and an overall increase in recognition requests.
To address this, on May 5, 2025, the City Council approved a Pilot Program establishing special Community Recognition Meetings on designated dates:
• July 28, 2025
• October 27, 2025
• December 9, 2025
During the pilot period, community recognition items were not placed on the agenda for regular City Council meetings, allowing those meetings to focus on City business while dedicating special meetings to community celebrations.
Pilot Program Implementation.
The first two (2) Community Recognition Meetings, held on July 28, 2025 and October 27, 2025, featured a total of 33 presentations and 147 certificates:
• July 28, 2025: 20 presentations and 81 certificates
• October 27, 2025: 13 presentations and 66 certificates At the conclusion of each meeting, attendees were invited to enjoy light refreshments, food and dessert. Staff collaborated with local restaurants and organizations to secure donations, resulting in a generous variety of dishesthat showcased local flavors and promoted small businesses.
Staff Coordination and Effort.
The success of the Community Recognition Meetings held on July 28, 2025 and October 27, 2025, was made possible through collaboration across multiple departments. Planning and hosting both events required a coordinated effort, with staff dedicating the following hours for both events:
• City Manager’s Office: 16 hours preparing certificates.
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• City Clerk’s Office: 28 hours coordinating donations, purchasing supplies, and managing event setup and breakdown.
• Public Works Department: 6 hours preparing the venue and setting up tables. • All departments: 8 to 10 hours during the event to serve food, restocking supplies, and assist with clean-up.
This coordination effort ensured both events ran smoothly, reflected the City’s commitment to excellence in community engagement and in honoring attendees.
Food Contributions.
Securing food contributions required identifying potential donors, initiating contact, following up, and coordinating logistics. Many local businesses were eager to participate; however, small and locally owned businesses often faced challenges due to staffing limitations, high customer demand, or frequent donation requests. While many businesses are generous in their support, availability and capacity to contribute can be limited.
Due to a lower volume of donations for the October 27, 2025 Community Recognition Meeting, staff purchased additional food to help ensure there was enough available for attendees throughout the evening.
Recommended Next Steps.
Should the City Council approve continuation of the program, staff recommends rescheduling the December 9, 2025 meeting to January 26, 2026, allowing adequate preparation time following the October meeting and avoiding conflicts with the holiday season. This would also help establish consistent quarterly meeting dates for 2026 to promote better planning, coordination, and public awareness.
If the Council wants to continue the program on a quarterly basis, the following dates are proposed:
• Monday, January 26, 2026
• Monday, April 27, 2026
• Monday, July 27, 2026
• Monday, October 26, 2026
Additionally, staff is seeking direction regarding whether to continue seeking contributions from local businesses and restaurants or approving a budget for the two (2) remaining events for Fiscal Year (FY) 2025-2026 as well as future events.
BUDGET IMPACT:
To ensure the continued success of the Community Recognition Meetings and reduce reliance on business donations, staff recommends establishing a dedicated budget for these events. This would lessen the burden on community partners, improve planning reliability, and reduce the administrative burden associated with securing contributions.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 143 of 266 Discussion and Consideration Regarding Continuing the Community Recognition Meeting Program
A minimum of $320 per event is required to cover basic supplies (refreshments, decorations, plates, cups, utensils and dry cleaning of table linens), excluding food and dessert. Additional funding options are summarized below:
Option Estimated Cost
per Event
Estimated Annual
*Cost (4 events)
1. City Purchases Food & Dessert $900 $3,600
2. City Purchases Dessert Only $450 $1,800
3. Continue Seeking Donations for Food & Dessert $320 $1,280 *NOTE: Basic event supplies including refreshments, decorations, plates, cups, utensils and dry cleaning of table linens) are estimated at $320 per event and $1,280 annually to host four (4) events. These costs are funded through the City Council Supplies Account.
Based on City Council’s direction, staff will prepare a budget enhancement request for future considerations.
CONCLUSION:
It is recommended that the City Council discuss continuing the Community Recognition Meetings to occur in 2026; approve postponing the December 9, 2025 meeting to January 26, 2026; and provide direction to staff regarding future event offerings and approve associated budget, as appropriate.
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AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1250 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, City Manager
Date: November 10, 2025
Subject: Receive a Presentation on the Organizational Assessment for the San Fernando Police Department
RECOMMENDATION:
It is recommended that the City Council:
a. Receive and file the Organizational Assessment Report for the San Fernando Police Department (SFPD) prepared by Strategic Leadership Consultants (SLC); b. Provide direction to staff regarding implementation priorities.
BACKGROUND:
1. On August 6, 2025, Interim City Manager Kanika Kith administratively authorized Strategic Leadership Consultants (SLC) (Contract No. 2415) to conduct a comprehensive Independent Organizational Assessment of the Police Department and provide recommendations.
2. On September 30, 2025, SLC completed an Independent Organizational Assessment that evaluated all aspects of the Department to identify opportunities for improvement.
ANALYSIS:
Strategic Leadership Consultants (SLC) conducted an assessment of the San Fernando Police Department (SFPD) to evaluate its structure, culture, leadership, training, technology, and administration for alignment with modern policing practices and the City’s mission. This reflects the City’s commitment to accountability, transparency, and continuous improvement.
The assessment focused on four (4) areas:
1. Specialized Training & Field Training Officer (FTO) Program
2. Administrative & Organizational Practices
3. Technology & Equipment
November 10, 2025 Special & Adjourned Regular CC Mtg Page 147 of 266 Receive a Presentation on the Organizational Assessment for the San Fernando Police Department
4. Leadership & Organizational Culture
Purpose and Summary of Findings & Recommendations.
The purpose of this Organizational Assessment is to strengthen accountability, modernize oversight, improve training and morale, identify technology needs, and foster collaboration among staff, labor, and the community. The Assessment provides a roadmap for continued modernization and excellence within the SFPD, offering recommendations to enhance accountability, strengthen community trust, improve staff wellness, and reinforce a culture of professionalism consistent with 21st Century policing principles. Below is a summary of the findings and recommendations from the Organizational Assessment, a detailed report is included as Attachment “A.”
Overall Department Overview
SFPD is at a pivotal point, implementing major reforms in training, accountability, wellness, policy, and community engagement. However, vacancies, overtime, and limited supervision hinder progress. Sustained improvement requires fair promotions, consistent leadership, and strong communication.
Recommendation: Establish a visible operating rhythm (e.g., park-and-walks, school/business engagement, Automated License Plate Recognition (ALPR) stops), fill vacancies, define clear command structure, publish performance metrics, and consider an administrative training sergeant. These actions will solidify reforms, improve morale, and strengthen community trust.
A proposed command structure is shown in Figure 1 below.
1. Training & FTO Program: SFPD’s culture, shaped by its training and Field Training Program (FTP), promotes professionalism, accountability, and wellness support. However, limited staffing and collateral duties hinder consistency and development. Improvements are needed in leadership and resiliency training, governance, recordkeeping, POST tracking, FTO updates, and professional development.
Key recommendations:
• FTP & Training Culture: Connect new officers with support services and workplace operations.
• Resiliency & Leadership: Expand resiliency and leadership training for probationary officers and sergeants.
• Governance & Compliance: Formalize Supervisory Administrative Coordinator (SAC) appointments, designate backups, and track renewals.
• FTO Training & Evaluations: Standardize courses, remediation, evaluations, and exit interviews.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 148 of 266 Receive a Presentation on the Organizational Assessment for the San Fernando Police Department
• Annual Training & Recordkeeping: Publish a shared calendar, centralize records, and align with Lexipol.
• Continuous Learning & Feedback: Use critiques and trend data to update training and policy.
Intended Outcome: Improve accountability, efficiency, morale, and preparedness.
Action Step: Conduct an FTO retreat to prioritize recommendations and set an implementation timeline.
2. Administrative & Organizational Practices: SFPD’s complaint review and Use-of-Force (UoF)/pursuit processes are timely and compliant but lack trend analysis, executive-level review, and feedback loops. Heavy overtime reliance strains morale and contributes to fatigue.
Key recommendations:
• Public Complaints: Conduct executive-level reviews to identify lessons and guide development.
• Use-of-Force & Pursuits: Establish 60-day reviews, early warning thresholds, and tracking software.
• Reporting & Analytics: Publish reports, use data for policy/training updates, and hold quarterly command roundtables.
• Staffing & Overtime: Implement fair policies, predictable rotations, fatigue safeguards, and performance dashboards.
• Organizational Culture: Integrate analytics, training, and policy into continuous improvement.
Intended Outcome: Enhance accountability, reduce risk, and improve staff wellness.
Action Step: Partner with labor groups, utilize part-time/retired staff, and ensure consistent leadership communication.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 149 of 266 Receive a Presentation on the Organizational Assessment for the San Fernando Police Department
Figure 1: Proposed Command Structure for SFPD
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3. Technology & Equipment: SFPD uses industry-standard tools (LEFTA, Lexipol, Evidence.com, Omnigo), but aging vehicles, unreliable technology, and outdated facilities hinder efficiency, safety, and morale. Modernizing these systems is essential to restore confidence and support a professional culture.
Key recommendations:
• Fleet & Vehicles: Assess fleet operations, consider short-term leasing, and prioritize replacements and maintenance.
• Technology & Systems: Conduct an audit, fix critical failures, and plan phased upgrades. • Facilities & Maintenance: Work with Public Works to improve facilities and track repairs. • Technology & Equipment Planning: Reactivate the NextGen, Training and Equipment, and Voices of the Department Ad Hoc Committees to gather line-level input on operations, guide technology and training priorities, and support recruitment, retention, and morale.
Intended Outcome: Increase operational efficiency, reliability, and staff morale.
Action Step: Stabilize operations through short-term leasing, equipment replacement, and cosmetic upgrades while planning long-term investments in fleet, technology, and equipment. Establish a 2025–2026 Technology & Equipment Work Plan with prioritized goals and budget.
4. Leadership & Organizational Culture: Historic leadership changes and internal divisions have eroded trust and communication. Staff seek more transparency in promotions, assignments, and recognition. While modernization efforts are underway, limited capacity underscores the need for prioritization and structure.
Key recommendations:
• Leadership Engagement: Hold regular meetings between the Chief, command staff, and labor association.
• Organizational Climate: Host department-wide sessions to clarify expectations and gather input.
• Promotions & Assignments: Use merit-based assessments, eligibility lists, and mentoring. • Staffing & Retention: Conduct workload studies, set patrol minimums, and create clear career paths.
• Overtime & Fatigue: Enforce rest periods, rotate staffing, and track compliance. • Career Development: Expand rotations, collateral duties, and low-cost training options.
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• Community Trust: Provide ongoing procedural justice training and improve communication on trends.
• Engagement & Recognition: Continue staff sessions, cross-division committees, and broaden recognition.
• Labor Relations: Strengthen collaboration with the POA through joint tracking and problem-solving.
• Implementation & Accountability: Prioritize key reforms, engage staff in committees, and communicate progress.
Intended Outcome: Rebuild trust, improve morale, and foster a professional, community-centered culture.
Action Step: SFPD must rebuild internal communication, strengthen collaboration between leadership, the POA, and all staff, and commit to implementation of reforms. This includes regular engagement sessions, committee-based problem-solving, workload management, and transparent processes to improve trust, morale, accountability, and community confidence.
Next Step
A phased Action Plan and implementation timeline, developed from the recommendations in the Organizational Assessment Report, will be presented to the City Council in January 2026.
BUDGET IMPACT:
Implementation of the recommendations will require phased budget allocations for training, technology, equipment, and fleet replacement. Staff will identify potential funding sources, including grants and existing budget reallocations, and include these in the Action Plan to be presented to the City Council in January 2026.
CONCLUSION:
Staff recommends that the City Council receive a presentation on the Organizational Assessment Report and provide directions to staff regarding implementation priorities and timeline for the recommended organizational and operational improvements.
ATTACHMENTS:
A. Organizational Assessment Report
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ATTACHMENT "A"
November 10, 2025 Special & Adjourned Regular CC Mtg Page 153 of 266 2 TABLE OF CONTENT
Table of Contents ......................................................................................................................................2 Introduction................................................................................................................................................3 Methodology ..............................................................................................................................................4 San Fernando Community Profile............................................................................................................5 Executive Summary ..................................................................................................................................6 Section One: Specialized Training & FTO Program.................................................................................7 ■ Findings/Recommendations .................................................................................................... 7-10 ■ Action Steps ..................................................................................................................................10 Section Two: Administrative & Organizational Practices.....................................................................11 ■ Findings/Recommendations .................................................................................................. 11-13 ■ Action Steps ..................................................................................................................................13 Section Three: Technology and Equipment Usage ..............................................................................13 ■ Findings/Recommendations .................................................................................................. 14-15 ■ Action Plan ....................................................................................................................................15 Section Four: Leadership and Organizational Culture.........................................................................17 ■ Findings/Recommendations .................................................................................................. 17-20 ■ Action Steps ..................................................................................................................................21 SFPD Organizational Culture and Work Environment ..........................................................................22 Appendix A. Recommended Staffing Chart.........................................................................................23 Appendix B. List of Findings and Recommendations ..................................................................... 24-26 Appendix C. Glossary of Terms........................................................................................................27-28 Acknowledgments...................................................................................................................................29 Letter from the Strategic Leadership Consultants ................................................................................30 November 10, 2025 Special & Adjourned Regular CC Mtg Page 154 of 266 3 Introduction
Strategic Leadership Consultants (SLC) was engaged to conduct a comprehensive organizational assessment of the San Fernando Police Department (SFPD) with a specific emphasis on organizational culture and application of best practices to organizational operations. Our mandate is to identify cultural strengths, opportunities for improvement, and the degree to which daily practice aligns with the department’s strategic objectives. The assessment draws on employee surveys, structured interviews, direct observations, and a review of procedures, policies, training records, deployment data, and other internal documents, focused squarely on accountability and performance.
Internal organizational change is notoriously difficult to implement in most police departments due to a combination of entrenched culture, rigid hierarchy, and institutional inertia. The paramilitary structure does not normally promote bottom-up innovation, while long-standing traditions and internal norms often resist reform efforts. Officers may fear backlash or loss of identity, and leadership can be hesitant to disrupt morale or face public scrutiny. Legal constraints, union protections and interference, and crisis-driven reform cycles further complicate progress. Without trust, both within the department and with the community, change initiatives often stall or feel performative. Sustainable transformation requires visionary leadership, transparency, community engagement, and a commitment to measurable, proactive strategies.
The product of this work is a set of clear, objective, and actionable recommendations aligned with recognized national best practices in modern policing. The aim is to strengthen transparency and accountability, accelerate officer development, and deepen community trust. This is a working blueprint, designed to be implemented, not simply reviewed. It reflects SFPD’s proactive commitment to continuous improvement and 21st-century service delivery.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 155 of 266 4 METHODOLOGY
To complete a workload analysis, we evaluated workload, operational/safety conditions, and organizational factors to establish best‑practice considerations and recommendations.
Data Analysis. We analyzed CAD calls‑for‑service (CFS), FBI UCR/State submissions, and internal datasets to quantify demand, crime, and performance for 2023-2025.
Document Review: Strategic plans, staffing/deployment, monthly & annual reports, operations manuals, training records, and performance statistics were reviewed; follow‑up calls clarified discrepancies.
Interviews: On‑site, structured interviews were conducted with command/supervisory personnel across divisions.
Operational & Administrative Observations: We performed participant observations across patrol, investigations, records, communications, and administrative functions. Throughout the evaluation period, numerous observations were conducted. These included observations of general patrol; investigations; and support services such as records, communications, and administrative functions. SLC representatives engaged in all facets of department operations from a “participant observation” perspective. Key Performance Indicators (KPI) that help direct this assessment include:
■ Accountability, Transparency, and Oversight,
■ Commitment to Procedural Justice & Constitutional Policing ■ Internal Review Processes, Objectivity & Documentation of Events ■ Appropriate Use of Tactics and Equipment
■ De-escalation and Strategic Communications
■ Frequency of Use of Force Incidents/Pursuits
■ Review of the department’s complaint process
■ Incorporating Lessons Learned in Updated Training
■ Supervisory Oversight and Controls
■ Training Consistent with Organizational Needs
■ Opportunities to Use Technology and Equipment to Increase Accountability November 10, 2025 Special & Adjourned Regular CC Mtg Page 156 of 266 5 SAN FERNANDO COMMUNITY PROFILE
CITY PROFILE
Incorporated August 31, 1911, San Fernando grew from Mission‑era ranching and early trade to the Valley’s first organized community (1874). Today it blends neighborhood scale with fast regional access and a compact manufacturing/commerce base. The community is majority Hispanic/Latino, with a large share speaking Spanish at home—facts that must shape policy design, communication, and trust‑building efforts with the SFPD.
SFPD – EXECUTIVE SNAPSHOT
The San Fernando Police Department is a full‑service municipal agency focused on community trust, constitutional policing, and data‑informed operations. Core functions include patrol, investigations, addressing quality of life issues, community engagement, and traffic safety, supported by regional partnerships for mutual aid and specialized resources.
Scale & Resources: 56 FTE in FY 2025–26 (Proposed), including 35 sworn (Chief; 2 Commanders; 6 Sergeants; 5 Corporals; 21 Officers):
■ Police Budget: $11.32M City funding allocation covering Administration, Detectives, Patrol, Reserves/Explorers, Community Services, and Emergency Services. ■ Operational Indicators: 2,900 reports in FY 2024; 676 Part I crimes; ongoing initiatives in recruitment, supervision, training systems, scheduling/OT control, and records compliance. ■ The Department also provides police officer positions on local regional taskforces as well as managing local and federal grants regarding community safety in areas such as traffic safety programs.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 157 of 266 6 Executive Summary
At the City Manager’s direction, SLC conducted a comprehensive police department assessment to produce a practical plan for change. We engaged the City executive team, command and supervisors, frontline personnel, and community stakeholders, including individual City Council engagements, while also reviewing CAD/CFS data, crime metrics, policy and training records, and observing operations. The objective was clear: identify the cultural, operational, and leadership gaps that matter and chart a 21st-century path forward.
SLC appreciates the decisive leadership of Interim City Manager Kanika Kith in commissioning this assessment and the continued leadership of Chief of Police Fabian Valdez in engaging substantive organizational change. Their partnership set the tone for a candid review and a constructive path forward.
This assessment evaluated critical organizational components that influence the internal culture and operational effectiveness of the San Fernando Police Department, a vital institution dedicated to serving and protecting the community. The focus is on the Administrative Division (including the Field Training Program), current technology infrastructure, and the department's culture, both past and present. Our findings reveal that while some progress has been made toward modernizing practices and policies, systemic gaps remain, particularly in accountability structures, technological integration, and cultural alignment with ethical policing standards. These issues contribute to sending mixed messages within the department, hampering reform and reducing community trust.
Key recommendations include:
■ Strengthening internal accountability through additional policy standardization and transparent disciplinary procedures.
■ Upgrading or implementing essential technologies to support data-driven policing. ■ Enhancing internal accountability by enhancing internal police oversight, standardized policies with modern police best practices, and strengthen clear and transparent disciplinary processes to include investing in software tools / platforms used for tracking police officer conduct. ■ Implementing and upgrading critical technologies and equipment.
The goal of this report is to identify and address long-standing cultural norms within the department that conflict with the current administration’s efforts to implement modern organizational values. The current administrations values include increased accountability for misconduct, fostering a safe and productive work environment, and strengthening risk and liability management. The report emphasizes the importance of leadership development, the continued adoption of industry best practices, continual policy review, consistent reinforcement of performance and conduct standards, and the use of diverse strategies for both law enforcement and community engagement.
San Fernando police culture is the department’s operating system. It must be built by design, not left to tradition or subculture. In a statewide environment that scrutinizes station cliques, unit-tattoo identities, and ritual symbols after critical incidents, SFPD must lead with clear limits on authority, modern crimereduction strategies, and daily behavior, attitudes, and performance, that aligns with 21st Century Policing Principals and the City’s Mission, Vision, and Values.
During this assessment staff consistently showed professionalism, ownership, and high engagement in investigations, community events, and service delivery. SFPD’s enhanced public-facing outreach, especially via social media, demonstrates credible transparency and a community-first posture. SFPD approach to this is assessment was positive and during visits to the department, SFPD demonstrated self-initiative and instituted many of the recommendations as we provided feedback on our observations. This approach is rarely observed as we have conducting over a dozen assessments across the United States. SFPD is commended for their proactive approach and the leadership demonstrated by Chief Valdez and his entire team.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 158 of 266 Section 1: SFPD Training Platform & Field Training Program Organizational culture is the control system of a police department and sets informal rules on how staff treats each other, how they handle stress, and how they handle their responsibilities. If informal rules outrun formal policy, behavior, accountability and performance slip. This assessment clarifies expectations, centers first-line supervision, aligns staffing to workload, and installs habit-forming metrics so the right behavior becomes the easy behavior.
The culture of a police department is specifically anchored to the Department’s training platform and its FTO program (FTO/FTP) specifically how new employees are socialized and matriculated through the Department. The San Fernando Police Department is a full-service police department that meets the standards of the California’s Commission on Peace Officers Standards and Training (POST) as required by state regulations. This includes the certification of all peace officers employed by the agency and all peace officers who must maintain certification through yearly standards and training regulations. In addition to this requirement, police departments must also design an internal training regimen to maintain specific skills sets related to patrol services, investigations, community engagement, and leadership. In pursuing these goals, SFPD provides one sergeant with collateral duties who manages and administrators the FTO program and the department’s training program under the guidance of the police commander.
In police departments the size of San Fernando, limited staffing often results in a disproportionate distribution of responsibilities among personnel. Officers and administrative staff are frequently required to perform multiple roles beyond their primary assignments, leading to increased workload and reduced efficiency. This strain can result in tasks being delayed, overlooked, or executed incorrectly— not due to negligence, but due to the sheer volume of duties placed on too few individuals.
This section of the report will review the Department’s training platform and the Field Training Program FTP) that is designed under the POST approved San Jose Model. The San Jose Model is highly regarding professional model, supported by CA POST, and is extensively used by most California law enforcement agencies. Universally, department training programs are unique, built around state and federal policing regulations, legal requirements, and internal skills that include patrol, investigations, administrative practices, and community engagement. The following findings and recommendations highlight areas that impact organizational culture and the morale and wellness of SFPD.
Finding 1.1: In general, the culture of the Field Training Program is influential and promotes professionalism and accountability with ethical conduct. The relationships and interactions within the San Fernando Police Department were primarily positive, and SFPD provides trainees and probationers have continual access to services such as peer support, wellness, and physical fitness. These services are essential in developing a resilient mindset required for a career in policing, and SFPD should continue its ongoing support for these programs.
Recommendation 1.1: In a review of SFPD’s Field Training Program, it was evident from interviews with the Police Chief and members of the executive and training staff that a top priority was ensuring trainees are treated with respect and have access to citywide and internal services such as physical fitness, peer support, and mentoring. This approach would be consistent with the SFPD’s philosophy, Code of Conduct Policy, and the Mission, Vision, and Values statements. The overall program is functioning as set forth in Lexipol policy 417. SFPD should continue to ensure new officers are exposed to the support services offered by SFPD while introducing new personnel to essential workplace areas such as locker rooms, breakrooms, and physical fitness areas. This approach will help new personnel navigate the difficult nature of policing as they adapt to the organizational work culture of SFPD. It should be noted that SFPD has instituted internal committees to provide feedback on retention, equipment, and technology.
Finding 1.2: SFPD has taken on significant responsibilities in providing specific skills to trainees. One area in need of improvement includes role modeling and developing resiliency. SFPD has cultivated a 7 November 10, 2025 Special & Adjourned Regular CC Mtg Page 159 of 266 8 difficult work environment due to several factors that has impacted the morale and overall well‑being of the Department. An inclusive approach to role modeling and developing resiliency will enhance FTO skills and understanding of today’s policing challenges for new officers.
Recommendation 1.2: It is recommended that the administrative commander enhance the current training regimen with additional focus on resiliency and implement of additional leadership courses at the sergeant level as well as a department wide training course focused on organizational mindset, and understanding how to engage department challenges. The courses should include community engagement, procedural justice, peer support, de-escalation/interceding, force encounters, critical incident management and formalized debriefs, and how to achieve career goals while supporting a learning culture. This approach will enhance trainee confidence and improve satisfaction levels while providing skills and knowledge to navigate a career in policing. During our visit, SFPD arranged for specialized training with two, one day sessions, to engage procedural justice, peer support, deescalation, and organizational culture. These sessions will occur in late September of 2025.
Finding 1.3: A review of the FTP approval governance was completed, and the department maintains a current POST FTP approval letter by CA POST, issued on February 8, 2023. Because POST recognizes a three-year renewal cadence, the next renewal is due on February 8, 2026. While the approval exists, renewal tracking is not yet embedded in the training calendar or governance binder.
Recommendation 1.3 Within 30 days of the approval of this report from CA POST, SFPD should publish the approval letter internally, record the 2026 renewal date on the training calendar, and set reminders. The item should also be added to the quarterly training governance audit to ensure state compliance with POST approval timelines.
Finding 1.4: The FTP leadership role is assigned as a collateral assignment to a patrol sergeant who manages the FTO program as the supervisor/administrator coordinator as a collateral assignment. The FTP files reviewed do not reference a formal SAC (Supervisor/Administrative Coordinator) appointment memo or proof of POST SAC-course completion.
Recommendation 1.4: SFPD should file a signed appointment memo, verify and attach the POST SAC course completion record, and identify a trained back-up coordinator to preserve continuity. These documents should be posted in the FTP manual along with the CA POST certification letter. These steps should be completed within 30 days of this report and will harden program governance.
Finding 1.5: A recent credential audit shows two FTOs in need of the 24-hour CA POST FTO update.
While others completed the course the internal records did not confirm CA POST mandated training in the areas of 8-hour CIT/behavioral-health course for all FTOs.
Recommendation 1.5: Training/SAC should schedule the 24-hour updates courses for the FTOs who have not yet attended and ensure the proper tracking of the 40-hour initial, 24-hour/three-year update, and 8-hour CIT dates for every FTO, and maintain a live roster with automated ticklers. A brief quarterly completion report will be prepared and provided to the patrol commander to ensure compliance.
Finding 1.6: Between 2023 and 2025, twelve trainees entered the program; eight graduated (66.7 percent) and four did not complete the training program. Of the eight who passed, three required a single-phase remediation; no trainee complaints were filed.
Recommendation 1.6: The department should complete a cause analysis of non-completions and remediations, examining selection, coaching, DOR calibration, and curriculum, and then standardize remedial plans accordingly. SFPD should prepare a patrol commander’s quarterly outcomes dashboard tracking pass/fail, re-phasing, remediation time, and variation by FTO to feed continuous improvement. Specifically, four of the most recent trainees failed the program and the SAC should examine the performance and behavior of each failed candidate.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 160 of 266 9 Finding 1.7: While POST permits end-of-phase and end-of-program trainee evaluations, recent compliance has been lower, in part because the last four trainees were not able to successfully complete the training program.
Recommendation 1.7: To close the loop, SAC/Training should make end-of-phase and end-of-program evaluations mandatory and digital (QR code or online form), set a 100 percent submission target, and route results to SAC for quarterly review and curriculum updates. An exit interview should be captured whenever a trainee separates early.
Finding 1.8: SFPD does not publish an annual training calendar for all personnel. The SAC role is carrying substantial collateral duties as the Head Rangemaster, Parking Enforcement Supervisor, K9 Supervisor, and Watch Commander. Collateral assignments are not uncommon for police organizations with under 100 police officers, but this should be a goal to reduce the workload.
Recommendation 1.8: SFPD should consider redefining the FTO SAC’s role with reduced responsibility and consider designating a dedicated Administrative Training Manager. SFPD should consider creating a shared calendar with training dates, visible to all members of the Department. As an example, this recommendation is accompanied with a suggested SFPD organizational structure model as Appendix A (page 21).
Finding 1.9: Trainees receive classroom instruction tied to the FTP manual and progress through five phases over roughly five months. The probationary period is twelve months from academy graduation, leaving about seven months of probation after successful FTP completion without remediation. SFPD should develop the FTOs and all trainee/probationers with regular organizational training. It was evident through discussions and review of training records that SFPD does not offer regular community engagement, field/investigative skills, or sessions to enhance a positive mindset that supports employees in understanding organizational challenges and changes.
Recommendations 1.9: It is recommended that the department create an annual bi-monthly training for all new officers (on training status) and probationers (with inclusion of probationary professional staff such as Community Service Officers, Police Desk Officers, Records Clerks, and others). The ability to introduce new (probationary) employees to ongoing training while enforcing the mission, vision, and value philosophies will endear employees to the organizational culture and work environment. Ensuring all meetings are recurring at the same period of the month would assist SFPD in establishing organizational consistency.
Findings 1.10: SFPD meets the CA POST requirement of providing critique reports submitted by trainees who pass or fail the program. These areas include the end of phase, end of training, FTO critique, program critique, and trainee self-evaluation. Specific questions were developed and are consistent with CA POST requirements and recommendations for each critique form.
Recommendation 1.10: It is recommended that the FTP SAC and appropriate commander regularly review all trainee-submitted reports related to the Field Training Program and separate the FTO critiques from the program evaluations. The submissions should be examined to identify trends, issues, and specific concerns for review at FTP regular meetings and individually with FTOs. This process will provide an early indicator system to ensure system-wide accountability and a strong FTP culture.
Finding 1.11: SFPD does not have a set list of annual courses published for all SFPD members. By listing the POST mandated courses, unit specific certifications, and suggested courses will enhance community safety, advance investigative skills, will increase knowledge related to equipment and technology (such as CAD/RMS). A best practice approach for police organizations is to enhance the work environment and organizational culture through continued professional development and exposure to new skills sets.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 161 of 266 10 Recommendation 1.11: It is recommended that SFPD develop a training block of professional development topics that are published on the department’s intranet to share with all SFPD members.
This should include the following areas of training:
■ Launch a training & FTO dashboard on the intranet listing bi-monthly trainee/probation officer training dates that include specific topics related to field operations, investigations, use of CAD/RMS, mission, vision, value, and other equipment and technology. ■ List of POST courses to include legal mandates, new laws, unit specific training, tactical, and investigative training.
■ List of preferred courses for sworn and professional staff, approved by the Chief of Police, that will enhance skills while also addresses other core challenges of the organization. This list can be reviewed quarterly with the City Manager and council for support and funding as needed.
Finding 1.12: Training policy adherence (Lexipol Policies 203, 300.8, 401.8, 402). The manual establishes a POST-aligned training system that requires: (1) a written training plan maintained and updated by the Department, (2) an annual training-needs assessment approved by command that drives the plan, (3) a designated Training Sergeant responsible for plan execution and completions, (4) roll-call training as part of in-service practice with records, and (5) recurring topic mandates, including annual Use-ofForce training and bias/fair-policing refreshers. Current evidence provided does not include the training plan, the most recent needs assessment, roll-call curricula/rosters, or completion logs for required topics; therefore, adherence is indeterminate and likely inconsistent in documentation.
Recommendation 1.12: Publish the Fiscal Year training plan and the latest training-needs assessment; memorialize the Training Sergeant designation and annual review duty; centralize training records and post roll-call curricula/attendance; certify completion of annual Use-of-Force and bias/fair-policing training for all sworn (with make-ups scheduled). Adopt a policy for training Standard Operating Procedurals (SOP) so that any policy update auto-triggers a Lexipol Policy Notice, a roll-call scenario, and a 30-day verification audit. Publish a quarterly training compliance dashboard (completion rates, overdue items, remediation). These steps align with Lexipol Policies 203 (training plan/needs assessment/Training Sergeant), 402 (roll-call training), 300.8 (UOF annual content), and 401.8 (bias/fairpolicing refreshers) and will move the department from “likely aligned” to compliant. It is noted in this review that SFPD FTP system follows the process identified in Lexipol policy 417.
Action Steps
SFPD’s training platform and Field Training Program (FTP) has demonstrated several areas of positive performance attributes and continued growth for the future. Equally, there are other training objectives in need of improvement and higher-level accountability related to FTP that would enhance performance as well as improve the culture of the SFPD. SFPD should conduct a one-day retreat to discuss these recommendations with to include the commander, sergeant, and FTOs to establish an agreement and timeline to institute changes.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 162 of 266 11 Section 2: Administrative & Organizational Practices This section evaluates how the San Fernando Police Department’s administrative and operational systems align with areas such as best practices, use of Body-Worn Cameras, and investigative process as these translate into daily behavior and performance. In turn, daily behaviors and performance establish the work culture and morale of a police department that allows for increased community and governance trust. Performance indicators in these areas were measured against best practices offered by California Peace Officers Standards and Training (CA POST), The Commission on Accreditation for Law Enforcement Agencies (CALEA), and International Association of Chiefs of Police (IACP) (IACP) benchmarks. The standards and protocols set forth in administrative process and organizational practices define the mental health, frontline confidence, and accepted level of accountability of SFPD so that, in turn, determines the quality of work, professionalism, and community trust in the work performed. The following findings identify where informal workarounds supplant policy, where delays or data gaps erode accountability, and where controls can be tightened so that culture is reinforced by design and not by exception. Although, there are no exact benchmarks for complaints and force encounter occurrences, SFPD occurrences are within normal occurrences for organizations of similar size as SFPD.
Finding 2.1: Public complaints involving SFPD Officers involved 22 incidents between 2023-2025. This represented a small fraction of the total calls for service; 15 of the complaints were determined to be unfounded, and the others were classified as non-sustained and one uncompleted complaint at the time of this report.
Recommendations 2.1: With no sustained public allegations against FTOs or supervisors, SFPD has maintained a moderate to high level rate of external and internal complaints with no sustained allegations. It is recommended that SFPD develop an approach to evaluate the content of the complaints and identify learning lessons for training to encourage good communication skills and positive outcomes for all members of SFPD. Additionally, it is recommended that SFPD review all public complaints at the executive level at monthly staff meetings and avoid the approach of forwarding complaint reviews at each level in a “silo” fashion. This approach creates a group think approach causing a conformity dynamic and suppression of dissent when required. A collective review would ensure discussion occurs at the command ranks with subject matter experts that allows for a “devil’s advocate to challenge opinions. It also provides professional development for command staff members involved in the discussions. The careful examination of internal personnel investigations should also be closely reviewed for trends or behaviors inconsistent with the mission, vision, and values of the San Fernando Police Department.
Finding 2.2: This report evaluated the Use-of-Force review timeline for organizational effectiveness and ability to provide corrective actions and warning alerts. SFPD’s internal review board is comprised of officers and sergeants who review force and pursuit incidents. Command staff reviews the written opinion whether the incidents were in policy with recommendations from the board. The command staff regular discusses these cases timely, and in review, file closures were completed within the oneyear timeline to apply training or corrective actions according to state regulations. At times, the incident reviews were inconsistent without early warning thresholds or counseling. In addition, the feedback loop for training and after-action debriefing were also inconsistent. The Department does not use formal thresholds to track pursuits or force encounter; however, the review board will notify command staff when certain thresholds are reached regarding incidents.
Recommendation 2.2: SFPD would benefit the SFPD by setting a 60-day review of all incidents by the review board of peers and supervisors that provides professional insight for the command staff’s policy review with the 60-day threshold. The review board’s report should not provide an opinion whether incidents were in policy or out of policy and instead, the board should offer insight on the use of force applications, use of equipment, and an overview of the encounter. SFPD should also consider early warning thresholds that alert the training unit and internal self-defense and less lethal instructors when individual officers are involved in a specific number of critical events. To achieve these November 10, 2025 Special & Adjourned Regular CC Mtg Page 163 of 266 12 recommendations, SFPD should consider the use of professional software to manage and track critical events. This recommendation would increase the legitimacy of the internal review processes and confidence in the command staff decision-making.
Finding 2.3: A consolidated annual force encounter and pursuit report (counts, demographics, injuries, proportionality, trends) is not consistently produced or posted.
Recommendation 2.4: SFPD should consider publishing an annual internal report aligned to state guidance and best practice, including trend graphs and training/policy changes. This will allow all SFPD members to understand critical incident challenges as well as best practice approaches used by SFPD personnel.
Finding 2.5: Alert thresholds (Use of Force, complaints, collisions, sick-time spikes, Body-worn camera activation misses) are areas of concern for officer safety, reducing injuries, increasing skills sets, developing de-escalation techniques, and identifying best practices in gaining early cooperation during critical events. In review of SFPD processes it does not include early warning alerts or tracking systems and these processes are not clearly defined or audited. SFPD should strongly consider the use of professional software systems such as IA Pro, Lefta Shield, or others that provide the ability to track critical events, provide alert levels for threshold incidents, and allow for the department to design unique reports for wider dissemination.
Recommendation 2.5: In furtherance of recommendation from 2.2, SFPD should configure a tiered early warning matrix (informal coaching → formal plan → command review), requiring supervisor follow-ups to within 30 days of the review, and report quarterly metrics to Command by the Training Unit. This would reduce liability exposure, provide specific professional development for frontline personnel, and increase confidence as SFPD designs training specific to challenges the department may be confronting based on current events.
Finding 2.6: One of the challenges to building a healthy organizational culture requires the integration of training, policy, and analytics into a learning environment. This approach must be acceptable by the rank and file with the message that performance and behavior matter. In review of data, SFPD collects data on use of force, complaints, and pursuits, but those trends are not consistently translated into training blocks, supervisor coaching, staffing adjustments, or timely policy updates. The result is a fragmented learning loop that damages signals to personnel regarding the value of improvement and pursuit of best practices.
Recommendation 2.6: SFPD should establish a standing quarterly roundtable led by the Chief with Command, Professional Standards/IA, Training, a data/crime analyst, and a City Attorney liaison to convert analytics into action through a command staff interaction. Each session reviews trend dashboard identifies high-risk tactics, policy gaps, and training needs, and assigns specific changes with owners and due dates. After every meeting, issue a one-page decisions & deadlines memo and maintain an action registry on the intranet; brief progress at sergeants’ meetings and roll call to close the loop with line staff. This should include updates to FTP and in-service training curricula while connecting changes to policy revisions.
Finding 2.7: SFPD is relying on overtime to hold minimum patrol staffing, with 7 vacancies of 35 positions and 22 patrol officer/corporal positions. To provide citywide coverage, supervisors are ordering overtime daily per shift to maintain a patrol deployment of 4. Detectives are routinely detailed to short patrol stints to curb ordered overtime. While this shores up coverage, it disrupts investigative continuity, fuels perceptions of inequity between units, increases fatigue risk, and erodes morale. The absence of a transparent, predictable system for relief assignments and overtime distribution leaves employees uncertain about workload expectations and planning, weakening trust in leadership and overall performance.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 164 of 266 13 Recommendation 2.7: It is recommended that SFPD adopt a written, jointly agreed approach that treats overtime as a short-term pressure valve rather than a staffing model. ■ Detective Rotation: Implement a predictable detective-to-patrol rotation with capped durations, required cool-downs, and documented case handoffs to protect investigations. ■ Fair OT Assignment: Use an equalized-hours or rotating roster for frontline personnel with realtime logging to ensure transparency and equity across watches and units. ■ Wellness & Safety Guards: Establish OT caps per pay period, integrate fatigue checks, and schedule proactive relief on historically high-demand days. ■ Monitoring & Communication: Provide command staff with quarterly dashboards (OT by unit/rank, detective details, case impacts) to provide staff with an understanding of the overtime impact on the Department.
■ Labor/Management Agreement & Timeline: Finalize policy language with the labor association, train supervisors, and implement within 90 days; review and adjust quarterly.
It should be noted, SFPD leadership has begun to engage the labor association to develop an agreed upon process to reassign personnel when patrol staffing is needed.
Action Steps
Culture is built by what leaders measure, decide, and communicate. By locking in the 60-day review clock, turning analytics into decisions through these recommendations and publishing internal messages and outcomes, will assist in improving the organizational culture and wellness for all members of SFPD. The recommendations provided require consistent engagement and management interaction with frontline personnel and labor associations to achieve these goals and enhance the Department.
In order to achieve the administrative and organizational recommendations identified in this segment, it is highly suggested that SFPD consider the use of part-time and retired personnel to assist in these endeavors.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 165 of 266 14 Section 3: Technology & Equipment
Modern policing depends on reliable vehicles, effective technology, and functional equipment. These tools are more than operational necessities—they are cultural markers that shape how employees view their department and how the public experiences service. When patrol cars, computers, or basic support equipment are outdated or unreliable, employees perceive the organization as failing to invest in their safety and success. This diminishes morale, reinforces cynicism, and weakens trust in leadership.
Conversely, when tools are functional, up-to-date, and well-maintained, officers experience organizational pride and increased confidence in the mission, vision, and values of the agency.
SFPD currently faces persistent challenges with its fleet, technology infrastructure, and facility maintenance. These challenges have created shortfalls in patrol capacity, inefficiencies in report writing and case processing, and a visible impact on organizational culture. Benchmark comparisons to IACP fleet standards, PERF recommendations on less-lethal technology, and CALEA standards for administrative systems underscore that SFPD’s support systems require both immediate stabilization and long-term strategic planning. On a positive note, SFPD utilizes the following technology that are universally viewed as industry standards and best practice approaches to technology use:
■ LEFTA: UOF, pursuit, training, and FTO logging/analytics ■ Lexipol: policy management with updates and acknowledgments ■ Evidence.com: Axon BWC/MAV storage, tagging, and case sharing ■ NICE: 9-1-1/dispatch audio recording and digital evidence management ■ CLEAR (Thomson Reuters): investigative research on people/assets/associates ■ LexisNexis: public records and open-source investigative research ■ CrimeTracer: regional crime/vehicle intel queries and mapping ■ Omnigo: RMS/incident reporting and case management
■ TurboDate: citation/citation processing
However, with these best practices software programs arises the challenge of upgrading items, repairing aging equipment, and searching for innovative technology. The effort also requires ongoing staff research, trial and error, public presentations, as well as increasing costs of equipment and maintenance. It requires the Chief of Police to constantly influence and motivate others to support these efforts and maintain a high level of cooperation from local government, the community, and SFPD members. The following recommendations demonstrate the difficulty in pursuing excellence in technology and equipment.
Finding 3.1: SFPD is experiencing consistent shortages in available patrol and detective vehicles due to aging fleet conditions and ongoing maintenance delays. Officers are frequently required to share units across shifts, which leads to downtime, delayed responses, and additional administrative burden.
Detectives have also reported reduced investigative capacity when vehicles are diverted for patrol use. Employees view the fleet’s poor condition as a reflection of organizational neglect, which has negative cultural consequences for morale, wellness, and professional pride.
Recommendation 3.1: SFPD should immediately evaluate its fleet management program and explore short-term leasing of vehicles as a stopgap measure to stabilize patrol operations. Leasing programs are used by numerous agencies to bridge procurement delays and avoid overreliance on aging vehicles.
At the same time, the City should implement a preventive maintenance tracking system to ensure timely repairs and prioritize funding for phased fleet replacement aligned with IACP recommendations.
Finding 3.2: SFPD is challenged with technology deficiencies in report writing and support systems which is not uncommon in American policing. In-car computers, station report writing terminals, and critical support systems such as printers in dispatch and records are not functioning reliably. Officers report frequent breakdowns, slow performance, or complete system failures that force workarounds.
These deficiencies delay reports, reduce efficiency, and create frustrations that compound staffing November 10, 2025 Special & Adjourned Regular CC Mtg Page 166 of 266 15 shortages. Technology failures also undermine accountability, as broken equipment can prevent timely documentation of incidents, leaving gaps in transparency and review.
Recommendation 3.2: SFPD should commission a department-wide technology audit focusing on operational reliability and user experience. Immediate corrective action should address nonfunctioning dispatch printers and in-car or in-station report writing computers. Over the medium term, the City should prioritize funding for upgrades to core systems, including hardware replacements and network improvements, to ensure officers and staff can perform essential tasks without disruption. This will improve workflow efficiency, reduce frustration, and strengthen employee confidence in leadership.
Finding 3.3: SFPD has experienced facility and maintenance concerns because of aging infrastructures.
The physical environment of SFPD facilities requires improvement. Aging paint, unrepaired fixtures such as non-functionable printers and telephone lines with deferred maintenance contributing to a sense of neglect. Employees report that working in outdated or poorly maintained spaces lowers morale and creates the impression that their wellness and professionalism are not valued. While these concerns may appear cosmetic, they are directly linked to workplace culture, recruitment, and retention.
Recommendation 3.3: SFPD should conduct a facility assessment in partnership with the City’s Public Works or Maintenance Department to identify priority projects. Basic investments such as fresh paint, modernized workspaces, and improved functionality should be prioritized as part of a wellness-focused workplace plan. Many departments have leveraged minor facility upgrades to demonstrate organizational commitment to employees, boosting morale and reinforcing a culture of professionalism. SFPD should produce a priority list of facility and IT related equipment and meet monthly with Public Works and IT to repair and upgrade the identified items.
Finding 3.4: Technology and equipment upgrades lack a structured vetting process and adoption plan.
Recommendation 3.4: Activate the Technology & Equipment Committee to evaluate tools (e.g., TASER 10) and publish a one- or two-year technology and equipment plan. This plan will be approved by the Chief of Police, presented to the City Manager, along with a City Council presentation for review and approval. This will assist in maintaining council awareness and support to enhance policing operations into the future. This can assist in recruitment and retention as the Department can market innovation and excellence in policing. The department should strongly consider publishing an annual community report on technology and equipment in English and Spanish.
Action Steps
Reliable vehicles, functional technology, and well-maintained facilities are not luxuries; they are essential foundations of organizational culture. When officers drive aging patrol cars, struggle with computers, or work in deteriorated spaces, they receive the implicit message that their safety and professionalism are not priorities. By contrast, investments in fleet reliability, modern technology, and upgraded facilities communicate leadership’s commitment to employee wellness, accountability, and high performance. The SFPD Police Chief has demonstrated the value of improving technology and equipment by instituting changes and pursuing our recommendations during this study. As an example, in mid-September 2025, SFPD received five new patrol vehicles for deployment, and this signifies the ability for SFPD to work together to achieve goals.
During this assessment, Chief Valdez authorized T&E committee of internal personnel and based on internal interviews it was well received in the Department. During this assessment period, the committee met to discuss issues on at least one occasion. In reviewing the committee activity, it has helped establish better communication with other city departments such as Fleet, Public Works, and IT. This will assist the department in improving retention levels and providing an enhanced recruitment tool for recruiting new personnel.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 167 of 266 16 Investing in short-term measures like leasing, equipment replacement, and cosmetic upgrades stabilizes operations and provides immediate cultural achievement. Long-term investments such as fleet replacement, full technology refresh, and structured equipment upgrades, align SFPD with IACP, CALEA, and PERF best practices while lowering hidden costs of downtime, liability, and attrition.
By stabilizing the vehicle fleet through leasing, repairing and upgrading core technology, and creating a formal process for evaluating new equipment, SFPD can strengthen efficiency, improve morale, and demonstrate professionalism to both employees and the community. These changes will require collaboration and partnership of other city departments such as IT, Public Works, Human Resources, and Finance. These changes are essential to reinforcing a culture where daily behavior, pride, and accountability are aligned with the department’s mission, vision, and values. As a final section three suggestion, SFPD should use the findings and recommendations to establish a technology and equipment work plan. The plan can develop a strategic priority list of goals and objectives to achieve in 2025 and 2026 and the same time budget for these goals.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 168 of 266 17 Section 4: Organizational & Leadership Culture
SLC assessed SFPD’s culture by consulting staff, engaging key community stakeholders, and reviewing public documents, news coverage, and prior surveys. The department has endured personnel leaving the department while others are contemplating transferring to other local agencies. This is coupled with the constant turnover of police chiefs for over a decade; these conditions destabilize norms and reduced strategic direction. A rhythm of negative news stories since 2012 has also compounded skepticism inside and outside the organization. Both the workforce and the community now expect change but, as a Leadership expert Peter Drucker once warned, “culture eats strategy for breakfast.” Without visible backing from City leadership, and sustained investment in technology and equipment, dependable officer tools, and credible change processes, even the best strategic plan will fail.
Complicated matters, trust and credibility must be rebuilt simultaneously across five arenas: the community, command leadership, the labor association, local elected officials, and City governance.
Line staff want predictable standards and fair processes from command; the association expects good-faith engagement and transparent problem-solving; elected officials demand measurable progress without surprises; and City leadership needs fiscal realism and risk reduction while the community desires trust and respect. The path forward is an agreed, measurable culture plan with shared timelines, transparent messaging, and disciplined follow-through that each stakeholder can see and verify. That is how SFPD converts expectations into trust by demonstrating change consistently, in a collaborative approach with all stakeholders.
Finding 4.1: This review found that SFPD has suffered perceived and actual leadership instability & factionalism within the Department. Based on review of internal documents, interview with prior SFPD employees and chiefs of police, years of fractured trust, normalized rumor-driven influence, and split ranks have harmed the SFPD culture prior to the current chief of police appointment in 2022.
Recommendation 4.1. SFPD leadership should develop engagement points between the labor association (POA) and the command staff as well as a monthly meeting with the POA and solely with Chief of Police. This would provide professional development as well as to identify organizational issues to review and prioritize. SFPD Chief of Police has already begun these engagements involving his command staff, and the labor association members, as well as all members of the department.
Finding 4.2: During this assessment we found a concern with organizational climate and a mentality of a survival mode & retaliation concerns among some members of the Department. In conducting focus group discussions and speaking with frontline personnel there was also a concern for speaking up and having a voice regarding important issues.
Recommendation 4.2: The Department would benefit from hosting a department-wide training session with opening comments by the command staff and Chief of Police to set organizational expectations.
This would help to improve the chain of command, decision-making, and prioritize organizational issues with all members having input.
Finding 4.3: Department members voiced concerns with leadership credibility and processes to choose those for promotions and investigative positions. Employees voiced concerns with inconsistent style and perceived favoritism in promotions and other employee-based decisions.
Recommendation 4.3: SFPD should develop an assessment-center model with job-related scoring rubrics, outside raters, and HR oversight for promotions. SFPD should also publish promotional and special assignment expectations early, create eligibility lists, and provide debriefs for those not chosen for positions while adding mentoring plans for non-selectees. The department should implement structural reforms, including clear, merit-based promotion criteria and standardized performance evaluations while developing an interview process for specialized assignments. The SFPD leadership November 10, 2025 Special & Adjourned Regular CC Mtg Page 169 of 266 18 should engage the members of the department allow their voice to be heard and the type of testing process preferred.
Finding 4.4: SFPD sworn staffing decreased from a 39-officer model to 35 officers over the past decade and is currently functioning with 28 sworn personnel. Employee recruitment and retention also remain a critical challenge for SFPD, as it is for many national policing institutions, due to limited resources and high operational demands. To address this issue effectively, departments must adopt a multifaceted approach that prioritizes professional development, competitive compensation, wellness, strong leadership, and a positive workplace culture. Leadership plays a crucial role in shaping the culture of the department, which in turn affects recruitment and retention.
Recommendation 4.4: It is recommended that SFPD conduct a workload-based staffing study (CFS by hour/day, safety triggers); with a goal to set department approved patrol minimums by watch.
Providing clear pathways for advancement, specialized training opportunities, and support for continuing education empowers employees to envision long-term careers within the department.
When officers and staff see opportunities to grow, they are more likely to remain committed and engaged.
Finding 4.5: With minimum coverage as the norm and challenges with vacation signups, supervisors are ordering overtime almost daily and canceling regular days off to ensure appropriate staffing levels. The result is predictable: chronic fatigue, more mistakes, rising frustration, and avoidable turnover.
Recommendation 4.5: SFPD should install explicit overtime guardrails and stand up a short-term bench that stabilizes staffing while vacancies are minimized. Guardrails include a minimum 8-hour rest period between shifts (commander waivable, each waiver logged), a cap of twelve duty hours in any twentyfour and no more than twenty-four forced-OT hours in seven days, and no back-to-back doubles without commander approval tied to a documented exigency. Publish a rotating OT list for fairness and transparency. Protect time off by guaranteeing at least one true RDO per week and by defining “operational emergency” narrowly for any RDO or vacation to track cancellations. This would require a memorandum from the shift watch commander to be reviewed the following day by Command Staff.
This will require engagement and buy-in from the labor associations and rank and file personnel.
A quarterly dashboard will report forced-OT orders per shift per day, average OT hours per employee, RDO/vacation cancellations, rest-period compliance, fatigue indicators the share of coverage handled by floaters rather than forced OT, and the top OT drivers. Set ninety-day targets to push forced-OT orders and cancellations down while rest-period compliance increases.
Finally, the command staff and labor association should redefine how employees will be temporarily transferred, with a recommendation for two-week periods, to backfill ongoing patrol vacancies. The goal is to not impact the detective workload or create a belief of hardship or disciplinary action by loss of monies or position.
Finding 4.6: In smaller police departments, the operational demands of patrol often require the reassignment or elimination of specialized roles such as detectives and other positions. While this prioritization is understandable, it can inadvertently limit career development and reduce departmental versatility. Officers may feel stagnant or undervalued, which can lead to disengagement, increased turnover, becoming a pressing issue that needs to be addressed. To maintain morale and foster professional growth, even within a patrol-centric structure, departments must adopt flexible and innovative approaches to skill development.
Recommendation 4.6: It is recommended that SFPD consider the strategy of rotational specialty assignments, where patrol officers temporarily take on investigative, traffic, or community engagement duties during designated periods. These rotations can be structured around staffing availability or November 10, 2025 Special & Adjourned Regular CC Mtg Page 170 of 266 19 seasonal needs, allowing officers to build expertise without having to leave patrol permanently.
Additionally, departments can create task-specific collateral duties, such as digital evidence handling, crash reconstruction, or juvenile outreach, that officers perform in addition to their patrol responsibilities.
This model promotes specialization without requiring full-time reassignment, or until staffing permits permanent specialized assignments.
To further support skill development, departments should invest in low-cost training partnerships with online platforms, or neighboring agencies. Officers can attend specialized courses or participate in joint task forces on a part-time basis. Recognizing and rewarding these efforts through internal commendations or advancement pathways reinforces a culture of growth and development. By embedding specialization into the patrol framework, departments the size of SFPD can cultivate a dynamic, motivated workforce while maintaining operational readiness.
Finding 4.7: In a majority-Latino city, available RIPA data and community feedback point to visible disparities in stops and searches, while the department’s public explanation has been sporadic and inconsistent, the community has continued to support SFPD. BWC documentation on stops is improving but not uniformly audited and there is no standing rhythm for explaining what the numbers mean and what is changing regarding crime trends and public expectations.
Recommendation 4.7: SFPD should develop a Procedural Justice course for all employees to understand the value of building trust in the community while engaging in difficult police work and investigations. This approach would allow SFPD to hard-wire field practices and improve communication between frontline police officers and the community. SFPD should move forward and deliver the scheduled Sept 21–22 department-wide procedural justice sessions, then run bi-annual refresher courses to ensure new habits take effect while demonstrating a continued focused on procedural justice, bias-reduction, and reducing reliance on consent searches.
Finding 4.8: Line staff want meaningful engagement, mentoring, and recognition beyond high-visibility roles. The perception has been that internal communication has been hindered because of police officer association challenges with the executive command, many of the issues are unresolved or are viewed as ongoing issues.
Recommendation 4.8: Launch monthly “student-body” sessions, quarterly sergeants’ meetings, and cross-division committees; broaden recognition to service/problem-solving outcomes. During this assessment, SFPD leadership has integrated cross-division committees and department wide engagement. The Department should be commended for this effort.
Finding 4.9: Long-standing disputes between the Police Officers Association (POA) and department leadership, predating the current Chief’s appointment, have fostered deep-seated distrust over the years. This ongoing conflict has detracted from operational focus and overall performance. As a result, it has hindered the current Chief’s ability to create a culture of trust between the POA and Command, thus impacting his ability implement the organizational and cultural changes necessary to meet legislative mandates, evolving community needs, risk management priorities, and expectations from City administration and political leadership.
Limited staffing in organizations such as SFPD often requires employees to take on multiple collateral duties beyond their primary roles. While this approach is necessary to maintain operations, it frequently leads to tasks being overlooked, completed incorrectly, or inconsistently followed. When errors occur, the absence of clear accountability structures and standardized processes can foster a culture of finger-pointing and blame. However, it's important to remember that this environment also presents an opportunity for growth. By learning from mistakes and improving, the department can rebuild trust, boost morale, and enhance its operations.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 171 of 266 20 Recommendation 4.9: Although, these types of challenges are difficult to resolve, it is recommended that SFPD leadership and POA reestablish good-faith relationships and expectations to rebuild trust and credibility. Both sides must be willing to engage in the various meetings and committee discussions to identify organizational challenges and discuss potential approaches find solutions. SFPD should maintain a joint problems list issue meeting notes, track and close issues monthly. During this assessment period, SFPD developed two monthly engagement points with command staff and the labor association, as well as with the Chief of Police to communicate directly with the board to answer questions and concerns.
Finding 4.10:
SFPD’s current Police Chief has launched more special programs and initiatives than most agencies of comparable size—demonstrating a clear commitment to modernizing department practices and aligning operations with legislative mandates, risk management goals, employee development, transparency, and accountability.
These efforts include modernized training and Field Training Officer (FTO) expectations, policy updates aligned with POST and SB 2 requirements, enhanced use-of-force and vehicle pursuit review processes, improved early-warning systems and internal audits, administrative investigations of deadly force incidents, expanded peer support and wellness initiatives, proactive recruitment strategies, and a strong push for data transparency and community engagement.
However, the rapid pace of these reforms has raised concerns among some personnel regarding sustainability, increased workloads, staffing shortages, and a lack of understanding about the necessity and long-term value of these changes. Additionally, the department has recently experienced the loss of an employee to another agency, and several others are reportedly considering similar moves due to a range of challenges currently facing the SFPD.
Recommendation 4.10: Since 2023, SFPD has developed programs that are recognized as nationally best practice initiatives. This effort has placed extra burden on the sworn ranks as well as the professional staff (non-enforcement) tasks such as records, evidence processing, front counter, basic crime analysis, outreach. The impact of new initiatives has caused collateral changes in workloads, internal messaging, and many issues that are unresolved such as car maintenance, technology upgrades, and equipment repairs. It is recommended that SFPD leadership focus on engaging top priorities issues and working with sworn and professional staff to implement solutions. SFPD should continue to develop special internal committees and engagement points to provide space for all SFPD members to have input, discuss issues, and develop long-lasting solutions. The recommendations from these committees should be regularly shared with employees to increase “buy-in” and support for new initiatives.
Finding 4.11: The department’s direction is modern, but execution has been uneven across operations, administration, and community programming. To Improve efforts in this area, the Department should engage in professional assessments and audits that provide best practices from national policing institutions such as CALEA, PERF, and IACP.
Recommendation 4.11: SFPD should engage in special organizational assessments in specialized areas of the department such as Patrol Operations, Emergency Operations, Investigations, Records Management, and Property & Evidence Management. Pursuing best practices from national policing institutions such as CA POST, International Association of Chiefs of Police (IACP), and the Police Executive Research Forum provides SFPD the ability to examine workloads, staffing, and current practices in the Department. This approach has been widely used by police departments across the United States and provides best practices to enhance work culture and organizational performance.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 172 of 266 21 Action Steps:
The San Fernando Police Department embodies both the promise and the peril of modern municipal policing. On one hand, it is staffed with officers and professional employees who take pride in their work and maintain strong connections with the community. On the other, it is undermined by some members of the organization that resist change, leadership challenges, staffing shortages, and cultural fractures that erode effectiveness. Without immediate intervention, the department risks attrition, declining morale, and a weakened public safety presence. With deliberate reforms, however, San Fernando can transform into a transparent, accountable, and service-oriented organization that honors its employees and serves as a trusted guardian of the community. To achieve the recommendations in section four, SFPD will need to rebuild its internal communication platform and both the leadership, POA, and all SFPD must be willing to commit to implementing change and following through with the processes developed.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 173 of 266 22 SFPD’s Organizational Culture and Work Environment
SFPD stands at a rare pivot point. The current Chief of Police has implemented more substantive reforms than most peers. SFPD has modernized training and FTO program, build stronger review boards, enhanced accountability and transparency, make risk-management a critical component of operational decision making, expanded wellness and peer-support, policy realignment to POST/SB 2, data transparency, recruiting fixes, and real engagement with the community. Vacancies, forced OT, and canceled leave have been masking as “strategy” but these challenges have created conflicting objectives in enhancing the San Fernando Police Department. Culture doesn’t change because of written strategies or updated policy, it changes because people see fairness in promotions, consistency in supervision, wellness, and leaders who show up the same way every day. SFPD has proven to have the resilience and commitment to do difficult work and implement changes; however, it requires constant effort and communication to sustain change. We commend SFPD for engaging with many of the challenges identified in this report; however, it requires rhythm, predictability, consistent leadership, support, and a leadership cadence that everyone understands to maintain change.
The Chief has rolled out an unusually deep slate of initiatives for a city the size of San Fernando. This includes community academies, “Chat-with-the-Chief,” wellness, de-escalation techniques such as Ju Jitsu (Gracie/peer support/yoga/chaplain), BWC integration with monthly auditing, administratively investigating deadly force encounters, policy modernization, ALPR and regional auto-theft partnerships, school and parent outreach, clinician co-response, internal communication (Monthly Newsletter, employee recognition efforts, and a restructuring the organization for succession. These are positive initiatives that improve the trust and confidence level in the community; however, the challenge lies with the frontline personnel. Generally, in discussions with groups and individual interviews, it was common to hear that SFPD members desire programs and initiatives that lighten the workload, incorporate effective technology, assist in their professional growth, with measurable outcomes for the department.
SFPD needs to lock in a simple operating rhythm that the public can see, and the frontline can feel. It should set standards such as officers exiting out of cars for park-and-walks, presence around schools and parks, and regular business contacts, and record it in CAD to demonstrate proactive police work in creating safer neighborhoods. Those outcomes should be report internally, to the community, and the city council that establish a positive view of the SFPD. This approach should include ALPR alerts that lead to stops and arrests, academy completions, and youth/parent engagements. When the community can see both the work and the effect, trust grows and SFPD’s internal confidence levels expands as well.
The next chapter of SFPD is to review this report and implement as many changes as possible while ensuring these changes become part of the SFPD’s organizational culture. It will be imperative that SFPD obtain the budget to fill vacancy positions at all ranks and promote personnel into vacant leadership positions. SFPD will need to identify, structure, and message a single chain of command and decision rights of the SFPD leadership team. Equally, it will be essential that SFPD publish the metrics and message updates with the labor association, council members, and consider the issuance of community updates in English and Spanish. With consideration of the increasing police mandates, CAPOST regulations, and the need for internal service training, the City for San Fernando should strongly consider adopting an administrative training sergeant to help reduce risk, liability, and improve performance. The recommended structure and approaches will shift and enhance the San Fernando Police Department’s culture and performance.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 174 of 266 23 APPENDIX A. RECOMMENDED STAFFING CHART
November 10, 2025 Special & Adjourned Regular CC Mtg Page 175 of 266 24 APPENDIX B. 33 FINDINGS & RECOMMENDATIONS
Section 1 — Use of Force (UOF)
Finding Recommendation
Finding 1.1: FTP culture is largely positive with
access to wellness, fitness, and peer support.
Recommendation 1.1: Sustain and showcase
these supports to reinforce professional,
ethical conduct during training and
probation.
Finding 1.2: Role‑modeling and resiliency
coaching are uneven, impacting morale and
trainee confidence.
Recommendation 1.2: Stand up a
resiliency/leadership block for sergeants and
all personnel; embed community
engagement and de‑escalation content.
Finding 1.3: POST FTP approval is current
(2/8/2023) but renewal tracking for 2/8/2026
isn’t embedded in governance calendars.
Recommendation 1.3: Publish the POST letter
internally and calendar the 2026 renewal with
automated ticklers and quarterly checks.
Finding 1.4: FTP leadership is collateral; no
formal SAC memo or SAC‑course proof on
file.
Recommendation 1.4: Issue the SAC
appointment memo, attach POST proof, and
name a trained back‑up coordinator.
Finding 1.5: Two FTOs need the 24‑hour POST
update and CIT 8‑hour currency is unclear.
Recommendation 1.5: Schedule updates and
maintain a live roster tracking 40‑hr initial,
24‑hr/3‑yr update, and 8‑hr CIT for every FTO.
Finding 1.6: From 2023–2025, 12 trainees
entered; 8 graduated (66.7%), 4 did not; 3
required single‑phase remediation; no trainee
complaints.
Recommendation 1.6: Analyze
non‑completions and re‑phasing causes;
publish a quarterly outcomes dashboard by
FTO and phase.
Finding 1.7: End‑of‑phase/program
evaluations are inconsistently captured, partly
due to recent non‑completions.
Recommendation 1.7: Make these
evaluations mandatory and digital, target
100% submission, and capture exit interviews
for early separations.
Finding 1.8: No published annual training
calendar; SAC carries multiple collateral
duties.
Recommendation 1.8: Publish a shared
annual calendar and consider re‑scoping the
SAC role or designating an Administrative
Training Manager.
Finding 1.9: Regular in‑service blocks for
community engagement and
investigative/field skills are limited.
Recommendation 1.9: Add bi‑monthly
training for trainees/probationers
(sworn/professional) focused on culture, skills,
and CAD/RMS use.
Finding 1.10: CA POST‑required critique
reports exist but trend review is ad hoc.
Recommendation 1.10: Separate FTO
critiques from program evaluations and
review trends at FTP meetings with targeted
coaching.
Finding 1.11: No published list of
annual/mandated courses to guide
development.
Recommendation 1.11: Post POST mandates
and preferred courses, plus an intranet
dashboard for bi‑monthly training dates and
topics.
Finding 1.12: Training policy adherence
(Policies 203/300.8/401.8/402) is indeterminate
due to missing plan, needs assessment,
rosters, and logs.
Recommendation 1.12: Publish the annual
training plan/needs assessment, centralize
records, and auto‑trigger roll‑call training on
policy updates.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 176 of 266 25 Section 2 — Complaints, Reviews & Analytics
Finding Recommendation
Finding 2.1: 22 public complaints (2023–2025)
with most unfounded or non‑sustained and
one pending.
Recommendation 2.1: Review complaint
content monthly as an exec team to extract
learning points and avoid siloed routing.
Finding 2.2: Force/pursuit reviews close within
legal timelines, but thresholds, coaching, and
training feedback are inconsistent.
Recommendation 2.2: Require a 60‑day
board review focused on tactics/equipment
(not policy verdicts) and implement
early‑warning thresholds with tracking
software.
Finding 2.3: A consolidated annual force &
pursuit report is not consistently produced or
posted.
Recommendation 2.3: Publish an annual
internal report with trends, injuries, and
policy/training changes, plus monthly
snapshots.
Finding 2.5: Early‑warning alerts for UOF,
complaints, collisions, sick‑time spikes, and
missed BWC are undefined or unaudited.
Recommendation 2.5: Configure a tiered EIS
matrix with 30‑day supervisor follow‑ups and
quarterly metrics to Command.
Finding 2.6: Data collection doesn’t
consistently translate into training, supervision,
or policy change—a weak learning loop.
Recommendation 2.6: Hold a quarterly
command roundtable (Chief‑led) that assigns
owners/due dates and publishes a one‑page
decisions memo.
Finding 2.7: Daily OT to hold minimums and
detective backfills erode wellness, equity
perceptions, and investigative continuity.
Recommendation 2.7: Treat OT as a
short‑term valve—use rotations, equalized OT
rosters, fatigue caps, dashboards, and a
labor‑vetted timeline.
Section 3 — Fleet, Technology & Facilities
Finding Recommendation
Finding 3.1: Aging fleet and maintenance
delays force unit sharing, downtime, and
lower morale.
Recommendation 3.1: Use short‑term leasing
to stabilize patrol and institute
preventive‑maintenance tracking while
funding phased replacement.
Finding 3.2: In‑car and station technology
(e.g., printers, report terminals) are unreliable,
delaying reports and accountability.
Recommendation 3.2: Run a tech audit, fix
immediate failures, and prioritize
hardware/network upgrades to restore
reliability.
Finding 3.3: Facilities show deferred
maintenance, hurting morale and
professional pride.
Recommendation 3.3: Conduct a facility
assessment and prioritize quick‑win
modernization with monthly coordination with
Public Works/IT.
Finding 3.4: Technology/equipment upgrades
lack a structured vetting process and
adoption plan.
Recommendation 3.4: Activate the
Technology & Equipment Committee to
evaluate tools (e.g., TASER 10) and publish a 3–
5‑year, CALEA‑aligned plan.
Section 4 — Culture, Leadership & Staffing
Finding Recommendation
Finding 4.1: Years of factionalism and
rumor‑driven influence damaged trust and
unity.
Recommendation 4.1: Establish recurring
POA‑Command engagements and a
monthly Chief‑POA meeting to surface and
resolve issues.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 177 of 266 26 Finding 4.2: A survival‑mode climate and fear
of speaking up persist among some
personnel.
Recommendation 4.2: Host a
department‑wide session led by the
Chief/Command to reset expectations and
invite input.
Finding 4.3: Perceived favoritism in promotions
and coveted assignments undermines
credibility.
Recommendation 4.3: Use an
assessment‑center with job‑related rubrics,
outside raters, posted criteria, and candid
debriefs.
Finding 4.4: Sworn staffing shrank to 35
authorized and ~28 on hand;
recruitment/retention remain acute.
Recommendation 4.4: Complete a
workload‑based staffing study and set patrol
minimums with clear development and
advancement pathways.
Finding 4.5: Minimum coverage drives chronic
forced OT and RDO cancellations, elevating
fatigue risk.
Recommendation 4.5: Install OT guardrails
(rest windows, hour caps, transparent rosters)
and track compliance with daily reviews.
Finding 4.6: Loss of specialty roles limits growth
and versatility in a patrol‑centric model.
Recommendation 4.6: Create rotational
specialties and collateral duties with low‑cost
training partnerships and recognition.
Finding 4.7: RIPA disparities and uneven
public explanation erode confidence despite
broad community support.
Recommendation 4.7: Deliver
procedural‑justice training (with refreshers),
tighten consent‑search practices, and publish
a simple RIPA explainer.
Finding 4.8: Line staff seek genuine
engagement, mentoring, and broader
recognition.
Recommendation 4.8: Run monthly
student‑body sessions, quarterly sergeants’
meetings, and cross‑division committees with
visible follow‑through.
Finding 4.9: Historic POA‑Command disputes
foster distrust and finger‑pointing.
Recommendation 4.9: Maintain a joint issues
list, track closures monthly, and expand direct
Chief‑POA communication points.
Finding 4.10: Modern initiatives outpace
bandwidth, creating workload strain and
mixed messaging.
Recommendation 4.10: Focus on top‑priority
fixes, use committees for design input, and
publish outcomes to build buy‑in.
Finding 4.11: Strategy is sound, but execution
varies across operations and community
programming.
Recommendation 4.11: Commission targeted
best‑practice assessments (Patrol,
Investigations, Records, Property/Evidence)
for implementation guidance.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 178 of 266 27 Appendix C. Acronyms & Glossary (Comprehensive)
Term Definition
ALPR Automated License Plate Reader: camera/analytics that read plates against hotlists and return alerts.
Axon / Evidence.com Vendor/platform for body‑worn camera (BWC), in‑car video (MAV), and cloud digital evidence management.
BWC Body‑Worn Camera; officer‑worn video/audio device. Activation and retention are governed by policy and state law.
CAD Computer‑Aided Dispatch; 9‑1‑1/dispatch system logging calls, units, statuses, and timestamps.
CA DOJ California Department of Justice; publishes RIPA stop data rules and collects agency submissions.
CALEA Commission on Accreditation for Law Enforcement Agencies; voluntary accreditation standards and audits.
CA POST / POST California Commission on Peace Officer Standards and Training; sets training standards, FTP approvals, and mandates.
CIT Crisis Intervention Training; behavioral‑health de‑escalation curriculum (commonly 8–40 hours depending on role).
CLEAR Thomson Reuters CLEAR; investigative research platform for persons, assets, and associates.
CPRA California Public Records Act; governs disclosure of public records including certain police records/video.
DOR Daily Observation Report: standardized evaluation form used during the Field Training Program.
EIS / EWS Early Intervention/Warning System; software‑supported alerts for risk indicators (UOF, complaints, collisions, missed BWC activations).
FTP Field Training Program; structured post‑academy training with phases, DORs, and evaluations.
FTO Field Training Officer: trained officer who coaches/evaluates trainees during FTP.
SAC (FTP) Supervisor/Administrator Coordinator for FTP; manages FTO roster, training records, and governance.
Hotwash Immediate, informal debrief after an incident/pursuit to capture lessons before the formal review.
IACP International Association of Chiefs of Police; publishes model policies and best‑practice guidance.
IA / Professional
Standards
Internal Affairs/Professional Standards; intake, investigation, and tracking of complaints and policy violations.
IAPro / BlueTeam Common software suite to log IA cases, UOF, pursuits, and early‑warning metrics.
KPI Key Performance Indicator: measurable metric used to track operations (e.g., response times, BWC activation rate).
Language Access Providing interpretation/translation (e.g., Spanish) at first contact and throughout the encounter.
LEFTA Law Enforcement Field Training & Assessment software (e.g., LEFTA Shield) for logging UOF, pursuits, FTP, training.
Lexipol Policy management platform; provides update bulletins, acknowledgments, and distribution workflows.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 179 of 266 28 MAV Mobile Audio/Video; in‑car camera system (a.k.a. dashcam) paired with BWC in many suites.
NICE (logging) Audio/video logging and retrieval platform used by dispatch/communications for evidentiary recordings.
OT Overtime; premium hours beyond scheduled shift; monitored for fatigue, equity, and budget control.
PERF Police Executive Research Forum; research and guidelines on de‑escalation, pursuit, and force practices.
Proactivity % Share of available unit time not tied to calls for service, reserved for problem‑solving and directed patrol.
RDO Regular Day Off; scheduled day without duty; often protected from cancellation absent exigency.
Relief Factor Staffing multiplier accounting for leave, training, vacancies; used to translate minimum posts into authorized positions.
RIPA Racial and Identity Profiling Act (Gov. Code §12525.5); requires stop data collection and annual public reporting.
RMS Records Management System; case reports, arrests, property/evidence entries, and case management.
SB 2 (2021) California peace‑officer decertification and accountability statute; establishes grounds and process for decertification.
SFPD San Fernando Police Department.
SLC Strategic Leadership Consultants; author/assessor of this report.
San Jose Model (FTP) Widely used POST‑aligned FTO framework emphasizing phased evaluation and standardized DORs.
Span of Control Number of supervisees per supervisor; policing target often 1:7–1:8 for sergeant‑to‑officer in patrol.
Stop Data RIPA‑required stop information (perceived demographics, basis, search, outcomes) submitted to CA DOJ.
TASER 10 Axon conducted energy weapon with projectile cartridge; agency‑specific adoption and training required.
UOF Use of Force; any reportable force as defined by policy/state law; tracked with reviews and trend analysis.
Activation Compliance
(BWC)
Rate at which required encounters have BWC video activated; audited for policy adherence.
Consent Search Search conducted with an individual’s consent; monitored to reduce unnecessary disparate impacts.
Directed Patrol Proactive deployment focused on a specific area/problem based on analysis or command direction.
After‑Action Review Formal post‑incident assessment documenting facts, policy analysis, and corrective actions.
Public Dashboard External web summary of key metrics (UOF, pursuits, complaints, RIPA), updated on a set cadence.
Quarterly Brief Standing briefing to Council/community on trends, actions taken, and next steps.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 180 of 266 29 ACKNOWLEDGEMENTS
Strategic Leadership Consultants extends its sincere gratitude to the frontline public safety personnel of the San Fernando Police Department, whose dedication, professionalism, and daily commitment to service reflect the highest standards of the policing profession. We also thank the command staff for their candor, insight, and willingness to engage in a process that looks critically at both strengths and challenges. Finally, we acknowledge the San Fernando community for their continued partnership and care for the safety and well‑being of their city.
It was an honor to work alongside the men and women of the San Fernando Police Department, to witness their care for the community, and to support their efforts to strengthen a culture that reflects pride, accountability, and service.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 181 of 266 30 STRATEGIC LEADERSHIP CONSULTANTS
SLC was established in 2021 to provide leadership resources for today’s law enforcement professionals in the United States. SLC’s vision is to enhance public safety leadership while providing national best practices to support the men and women who protect and serve our communities. Strategic Leadership manifests when leaders share a vision and goals with others to inspire a holistic work environment that benefits all stakeholders.
This assessment was commissioned by the San Fernando City Manager as a proactive effort to evaluate the department’s work culture and performance. The decision to initiate this review reflects a forward-focused commitment to continuous improvement and the pursuit of excellence in delivering public safety services.
Notably, the assessment was not triggered by a critical incident or outside directive. Instead, it arises from the department’s own commitment to identifying potential risks, improving organizational performance, and aligning operations with recognized national best practices. By voluntarily undertaking this comprehensive review, the city affirms its dedication to transparency, accountability, and the long-term well‑being of the community.
SLC's goal is to fill the gap between the vision of an organization and the reality of what occurs through our strategic planning, leadership, and training efforts. SLC strives to reconnect the work culture to the purpose of the organization through professional assessments and real-world recommendations.
Our recommendations are based on empirical evidence and traditional leadership strategies to ensure strategic goals and objectives are achieved to better serve communities. These recommendations are based on conducting national police organizational assessments in multiple states, providing executive level leadership training in over 30 states, and providing subject matter expert testimony on critical police incidents. Ultimately, SFPD seeks to achieve organizational excellence by clarifying vision, cultivating innovation, and focusing on culture, all while encouraging decisive action. It is SLC’s purpose to illuminate the pathway to refine strategic goals while expanding knowledge and developing professional law enforcement leaders into the 21st Century.
On Behalf of SLC Staff & Associates
John E. Perez
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November 10, 2025 Special & Adjourned Regular CC Mtg Page 184 of 266
AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Councilmember Patty Lopez
Date: November 10, 2025
Subject: Discussion and Consideration to Co-Sponsor a San Fernando Christmas Parade RECOMMENDATION:
I have placed this on the agenda (Attachment “A”).
It is recommended that the City Council discuss and consider to approve Co-Sponsorship of the event, alongside local organizations, businesses, and community members. This sponsorship would allow the use of the city’s logo and provide an opportunity to promote the parade through the city’s official channels and webpages, highlighting the city’s support for community engagement and local economic activity.
BACKGROUND/ANALYSIS:
See Attachment “A” that was submitted to request to agendize this item for the November 10, 2025 City Council Meeting.
BUDGET IMPACT:
There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.
ATTACHMENTS:
A. Request to Agendize an Item for City Council Discussion/Consideration, including:
Exhibit “A”: Letter of Support and Special Event Application November 10, 2025 Special & Adjourned Regular CC Mtg Page 185 of 266 Patty Lopez Council Member
San Fernando Christmas Parade 2025
For more than three decades, our city has not hosted a Christmas parade. I believe that organizing this event would greatly benefit families, local businesses, and community members by providing an opportunity to come together and celebrate the spirit of our city. In addition to fostering community engagement and pride, the parade would also serve as a platform to promote and support local businesses, creating a positive economic and social impact.
The parade is scheduled for Saturday, December 13, 2025, from 2:00 PM to 4:00 PM. It will take place along Maclay Street, beginning at 8th Street and ending at 3rd Street.
We propose that the city serve as a sponsor of the event, alongside local organizations, businesses, and community members. This sponsorship would allow the use of the city’s logo and provide an opportunity to promote the parade through the city’s official channels and webpages, highlighting the city’s support for community engagement and local economic activity.
The support of all Council members would be highly meaningful and instrumental in making this event a success, demonstrating a unified commitment to community engagement and the celebration of our city’s heritage.
ATTACHMENT "A"
November 10, 2025 Special & Adjourned Regular CC Mtg Page 186 of 266 November 5, 2025
Honorable Mayor Mary Mendoza, Vice Mayor Mary Solorio,
Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez City of San Fernando
Subject: Request for Approval – San Fernando Christmas Parade 2025 Dear Mayor Mendoza, Vice Mayor Solorio, and Councilmembers, My name is Doris Torres, Vice President of Emprende, a nonprofit organization dedicated to empowering communities through education, the arts, and cultural exchange. On behalf of our organization, I am pleased to formally request permission to host the San Fernando Christmas Parade on Saturday, December 13, 2025, from 2:00 p.m. to 4:00 p.m.
The parade will begin on 8th Street at Maclay Avenue and conclude at 3rd Street. A detailed route map will be distributed to all participants. This year’s theme, “Navidad en Familia” (Family Christmas), celebrates unity, joy, and community spirit. We anticipate approximately 300 participants and spectators.
The purpose of this event is to promote community engagement, support local businesses, and celebrate cultural traditions. We believe this parade will bring joy to residents and visitors while highlighting the vibrant spirit of the City of San Fernando.
Our team has developed a comprehensive event plan covering logistics, public safety, and waste management. We are committed to collaborating closely with city officials and law enforcement to ensure a safe, organized, and enjoyable experience for everyone involved.
In addition to requesting approval to host the event, we would like to invite the City of San Fernando to participate as an official sponsor. Your partnership would enhance the event’s success and demonstrate the city’s continued commitment to community engagement and cultural enrichment.
As a sponsor, the City of San Fernando would be recognized through multiple platforms, including:
Event promotions and advertisements
Social media campaigns
On-site announcements and signage
Inclusion of the city logo on:
The event website
Social media graphics
Printed materials (flyers, posters, etc.)
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November 10, 2025 Special & Adjourned Regular CC Mtg Page 187 of 266 Event banners and signage
We also kindly request permission to use the City of San Fernando’s official logo for promotional purposes. We will work closely with city staff to ensure compliance with all branding and usage guidelines.
We respectfully ask for your approval to host the parade, consideration of our sponsorship request, and authorization to use the city’s logo. We look forward to collaborating with you to make this event a meaningful celebration for the entire community.
Thank you for your time and consideration. We are excited about the opportunity to partner with the City of San Fernando to continue building a stronger, more vibrant, and united community.
Warm regards,
Doris Torres
Vice President
Emprende Organization
November 10, 2025 Special & Adjourned Regular CC Mtg Page 188 of 266
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THE CITY OF SAN FERNANDO MUST RECEIVE THIS COMPLETED
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City of San Fernando Special Event Application //17
November 10, 2025 Special & Adjourned Regular CC Mtg Page 189 of 266 TABLE OF CONTENTS ........................................................................................................................ 1 SPECIAL EVENT APPLICATION .......................................................................................................... 2 SUBMITTING YOUR SPECIAL EVENT APPLICATION .......................................................................... 2 THINGS TO CONSIDER WHEN PLANNING A SPECIAL EVENT ............................................................ 3 SPECIAL EVENT APPLICATION PROCESS ........................................................................................... 3 ACKNOWLEDGEMENT ...................................................................................................................... 4 APPLICATION INFORMATION ........................................................................................................... 4 EVENT DETAILS ................................................................................................................................. 5 PARK USE .......................................................................................................................................... 6 STREET CLOSURE INFORMATION ..................................................................................................... 7 REGIONAL TRANSIT .......................................................................................................................... 7 PARKING PLAN ................................................................................................................................. 8 ACCESSIBILITY................................................................................................................................... 8 SITE PLAN & ROUTE MAP ................................................................................................................. 9 SAFETY EQUIPMENT ....................................................................................................................... 10 ALCOHOL MANAGEMENT PLAN..................................................................................................... 11 MEDICAL/FIRST-AID PLAN .............................................................................................................. 12 SECURITY PLAN .............................................................................................................................. 13 AMPLIFIED SOUND/ENTERTAINMENT RELATED ACTIVITIES ......................................................... 14 FENCING ......................................................................................................................................... 16 STAGES/PLATFORMS ...................................................................................................................... 17 TENTS/CANOPIES/TEMPORARY STRUCTURES ............................................................................... 17 VENDORS ........................................................................................................................................ 18 CERTIFIED FARMERS MARKET ........................................................................................................ 19 WASTE MANAGEMENT/RECYCLING .............................................................................................. 19 WASTE MANAGEMENT .................................................................................................................. 20 RESTROOMS ................................................................................................................................... 21 MARKETING/ADVERTISING/PROMOTIONS.................................................................................... 22 NOTIFICATION ................................................................................................................................ 23 INSURANCE .................................................................................................................................... 23 HOLD HARMLESS AGREEMENT ...................................................................................................... 25 AFFIDAVIT OF APPLICATION........................................................................................................... 26 FORM OF PAYMENT ....................................................................................................................... 27 CHECKLIST ...................................................................................................................................... 28
City of San Fernando Special Event Application //17 1 November 10, 2025 Special & Adjourned Regular CC Mtg Page 190 of 266
SPECIAL EVENT APPLICATION
The City of San Fernando celebrates many special events throughout the year. These events are an important part of our community and can add significantly to the quality of life for residents and visitors. Depending on the nature of the events, they can enhance our neighborhoods, highlight products and services, provide marketing opportunities, and add to cultural enrichment of the community.
Special Event Permit Applications must be received by the City of San Fernando Recreation and Community Services no later than (Ͳ) days prior to your event date and no more than one (1) year in advance of your date. In general, any organized activity involving the use of, or having impact upon, public property, public facilities, parks, sidewalks, street areas or the temporary use of private property in a manner that varies from its current land use, requires a permit. The Special Event Permit Application will be reviewed to set requirements and fees.
This Special Event Permit Application consists of a three (3) step process:
1. Complete the application. ȋIncomplete applications will not be accepted and will delay processing which could affect the availability of your preferred event date or location.Ȍ
2. Submit a copy of a photo ID and the complete application no later than (Ͳ) days before your scheduled event with the processing fee of $50.00 to the Department of Recreation and Community Services located at Recreation Park, 208 Park Avenue in San Fernando. If your application is submitted between fifteen (15) to thirty (30) days before your scheduled event the processing fee is $90.00, or $130.00 if submitted ten (10) days or less prior to the event. Cancellation fees may apply.
3. A City Representative will respond within 10 days regarding your Special Event Application to confirm receipt.
SUBMITTING YOUR SPECIAL EVENT
APPLICATION
Special Events will be classified as one of two (2) event classifications. Any user group or individual found to be intentionally misclassifying their event could be subject to financial penalty or restricted from future event permits.
Classification 1: Public
x Public Property and/or Property Parcel
A Special Event Permit application is required for the use of all or any portion of a public street, sidewalk, median, or alley by an organized assembly of more than 50 people. x Park Facility
If you plan to hold your event at a city park, it is your responsibility to contact the appropriate division or facility manager within the Recreation and Community Services Department in order to coordinate the scheduling of your event. Special rules, regulations and restrictions unique to each site or facility may apply. Ǥ Classification 2: Private
x Private Property:
City of San Fernando Special Event Application //17 2 November 10, 2025 Special & Adjourned Regular CC Mtg Page 191 of 266 A Special Event Permit application is required if the event on private property meets one (1) of the following criteria:
x vent is outside of the intended use of property (carnival or circus in parking lot, Petting Zoo, walking on street etc.)
x temporary ABC license
x mplified sound Ȁ ̵
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x mpact local businesses and/or residents
x se of Vendors or Sale of Goods
THINGS TO CONSIDER WHEN PLANNING A SPECIAL EVENT
As you begin planning for your event, think carefully about the impacts and benefits the event brings to the community. The following are some common problems that preliminary planning can help reduce:
x If your event requires a traffic control plan, remember that a street closure, even for two or three blocks, can affect traffic for miles around the venue due to event related traffic, and the rerouting of traffic around the closure.
x Does your street closure block or impede access to police stations, fire stations, hospital emergency access routes churches, schools, businesses or residents?
x How does your event affect public transportation systems, such as the San Fernando Trolley, Metro Bus Line and freeway access? Are alternate routes available to accommodate daily use of these systems? x Are you planning to serve alcohol at the event? How will the use of alcohol affect the mood, participant safety, and enjoyment of the event, as well as security needs and insurance costs? x What type of music will be featured at the event? How will the noise level impact the surrounding neighborhood?
x Have you made plans to ensure that your event is accessible to the disabled? Disabilities include, but are not limited to, vision, hearing and physical limitations. Does your event plan block any access ramps? Is disabled parking readily available? Are TDD phones on site? Will portable toilets accommodate wheelchairs?
SPECIAL EVENT
APPLICATION PROCESS
The Application process begins when you submit to the Recreation and Community Services Department a completed Special Event Application. Keep in mind that acceptance of your application should in no way be construed as final approval or confirmation of your request. Throughout the review process you will be notified if your event requires any additional information, permits, licenses or certificates. During our initial application screening process you will be allowed time to provide us with all pending documents (e.g. certificate of insurance, permits, etc.). Delays in providing these items often delay our ability to finish our review process and approve your application in a timely manner. We must receive all required items before issuing a Special Event Permit. Due to the many changing components of an event, in most cases, Special Event Permits are issued only a few days in advance of the event date. x
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City of San Fernando Special Event Application //17 3 November 10, 2025 Special & Adjourned Regular CC Mtg Page 192 of 266 We hope that you find these instructions helpful in completing your Special Event Permit Application. If you have questions regarding the permit process, please contact the Recreation and Community Services Department at (818) 898-1290.
On behalf of the City of San Fernando we thank you for contributing to the spirit and vitality of our community through the staging of your event. Best wishes for a successful event!
ACKNOWLEDGEMENT
This section of the Special Event Permit Application is intended to provide City staff with an overview of your event. Information you provide in this section is public information and may be used for promotional purposes including, but not limited to, print, electronic, and internet formats. Please read all information and complete the entire application.
I, _______________________________, on behalf of ______________________________ǡ (the organization I represent), certify that all foregoing pages in this Special Event Application have been completed. I attest that the information contained herein is accurate, to the best of my knowledge and belief. I attest that I have read all the rules, regulations, and guidelines specified herein and that which is included in this Special Event Application.
I, acting on behalf of __________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_, (the organization I represent), am authorized to commit that organization to agree to abide by the rules, regulations, and guidelines specified herein, and I will accept all responsibilities for any damage to City property and/or facilities, any payments for municipal services and/or resources as they have been outlined and as they may be utilized by me and the organization whom I am representing and the patrons who will be served by this Special Event.
Applicant’s Signature: ___________________________________________ Date: ____________________̴̴̴̴̴__
APPLICATION INFORMATION
Name of Applicant/Responsible Party _______________________̴___________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street Address ___________________________________________̴̴̴̴_______̴̴̴___̴̴̴̴̴̴_ Apt/Unit/Suite __________________̴̴̴̴̴̴̴̴̴̴ City ____________________________________̴̴̴̴̴̴̴̴̴__̴__ State ________̴̴̴̴̴̴__̴̴______ Zip Code _________________________̴̴̴̴̴̴̴̴̴ Email Address _______________̴̴̴̴̴_________________________̴̴̴̴̴̴̴_____̴________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Daytime Phone __________________̴̴̴̴̴̴̴̴̴_____ Cell Phone _________̴̴__̴̴____̴̴̴̴̴______ Fax _________________̴̴̴̴̴_____̴_____ Name of Event Organizer/Producer (if different from Applicant) ______̴̴̴̴̴̴̴̴̴̴̴̴̴_̴̴̴̴̴______________________________ Street Address ___________________________________________________̴̴̴̴̴̴̴̴__̴̴̴̴̴̴_ Apt/Unit/Suite _______̴̴̴̴̴̴̴̴____________ City ___________________________________̴̴̴̴̴̴̴̴̴̴_̴̴̴̴̴̴̴̴̴̴̴̴̴____ State ___________̴̴_̴̴____ Zip Code _________________________ Email Address _______________________________________________̴̴̴̴̴̴̴______________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_ City of San Fernando Special Event Application //17 4 November 3, 2025
Doris Torres
3029 Florence Avenue
Huntington Park CA 90255
818 256-5056
Patty Lopez
432 North Brand Blvd
San Fernando CA 91340
[email protected]
November 10, 2025 Special & Adjourned Regular CC Mtg Page 193 of 266 Daytime Phone _____________̴̴______̴_̴̴̴̴̴___ Cell Phone _____̴̴_______̴__̴̴̴̴̴̴̴̴̴_______ Fax ___̴_________________________ Sponsoring Organization/Company ________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴____ Contact Name ___________̴̴̴̴̴______________̴̴̴̴̴̴_________̴̴̴ Contact Phone ______̴̴̴̴___________̴̴̴̴______________________ Street Address ____________̴̴̴̴______________________̴̴̴̴̴̴̴̴̴̴̴____________________ Apt/Unit/Suite _________̴̴̴̴̴__________ City ________________________̴̴̴̴̴̴̴̴̴___________̴̴̴̴̴̴̴̴̴̴̴̴̴_____ State _____̴̴̴___________ Zip Code ________________________̴ Event Contact for Public Information
Name __________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_________ Phone ____________̴̴̴̴̴̴̴̴______________________ Email Address ________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴______________________________________________________________________̴̴̴̴̴̴̴̴̴ Website __________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴ On-site Contact Name _____________̴̴̴̴̴̴̴̴̴̴̴̴̴________________ On-site Contact Cell Number __________________̴̴̴̴______
EVENT DETAILS
Event Name _________________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Event Location* ___̴̴̴̴__________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ *
ȗ Additional Documentation Required: Please attach a copy of your overall event layout as well as any fenced areas and/or a route map forǡǡǡ
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Event Date(s) _______̴̴____̴__to____̴__̴_̴_____ Event Hours (include registration time): __̴______̴______to ______̴̴_____ Set-up Date(s): ______________̴̴__________to___________̴̴___̴___̴̴_ Set-up Times ______̴̴___̴̴̴̴______to______̴̴̴̴̴̴̴̴______ Tear down Date(s): ______________________to_____________̴̴̴̴̴̴__ Tear down Times ________̴̴̴̴̴_____to____̴̴̴̴̴̴_________ Number of Participants (units and floats for parades): ________̴̴̴____Number of Spectators/Guests: _______̴̴̴̴̴̴̴__ Step-off Time (applicable only for events with a route) ___________________̴̴̴̴̴__̴̴̴___to_________̴̴̴̴___________________ Start Area (applicable for parades) _________________̴̴̴̴̴̴̴̴̴̴̴̴̴______ Finish Area _______̴_____________________________ Total Anticipated Attendance: _________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴____ Type of Event (check all that apply):
Run/Walk
Street Festival/Block
Park Festival
ParadȀ
Certified Farmers Market Concert
Protest/Rally/Demonstratio
City of San Fernando Special Event Application //17 5 661 502-7997
Emprende Nonprofit Organization
Celia Rivas 323 529-2325
3029 Florence Avenue
Huntington Park CA 90255
San Fernando Navidad en Familia / Family Christmas
Maclay Street Christmas ParadeThe parade will take place along Maclay Street, beginning at 8th Street and ending at 3rd Street. 12/13/25 12/13/25 1pm 4pm
12/13/25 12/13/25 1pm 2pm
12/13/25 12/13/25 4pm 4:30pm
100-150 300-500
beginning at 8th ____________________________________
8th Street 3rd Street
Approximate 150
✔
November 10, 2025 Special & Adjourned Regular CC Mtg Page 194 of 266 Circus
Private
Other____________________________________
ȗ Additional Permit Required: In accordance with the City of San Fernando, the use of any public property for the
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No Yes
Has this event been
produced before?
Is this an annual event? No Yes
Previous name(s), date(s) and location(s) of event: ________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_ Will there be an admission or entry fee? No Yes
Fee per adult_______________ Fee per child ______________ Event Description: (Provide a detailed description of your event. Attach additional pages or materials as needed.) ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
PARK USE
The City of San Fernando offers many public parks that can be used as a venue for your event. This application can be used to reserve a park for a special event. You are not required to submit an additional Park Use Application.
Please see for special park use rules.
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City of San Fernando Special Event Application //17 6 ✔
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This Christmas parade is organized by community members, local businesses, and organizations that are actively supporting the residents of San Fernando with valuable resources. With the support of the City of San Fernando’s government representatives, we are confident that this event will be a great success. We hope this parade will be the first of many to bring joy and pride to the families of San Fernando, creating a lasting legacy for future generations through one of the most beautiful celebrations of the year.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 195 of 266
STREET CLOSURE INFORMATION
There are three (3) types of street closures: 1) hard street closures, 2) rolling street closures and 3) lane closures.
If your event includes a street closure, you will need to submit a Traffic Control Plan (TCP). The Public Works Department will determine whether a professional TCP is required based on the location and type of street closure; or if the event will generate additional traffic or if existing traffic will be severely interrupted. The Public Works Department must approve the TCP before the Special Event Permit can be issued. Street closures can be subcontracted with approval from the City based on a case-to-case basis.
Street closure points must be manned at all times. In most cases, San Fernando Police Department officers may be required to facilitate the closure. The number of officers will depend on the location, type and nature of the closure. Applicant is responsible for hiring the officers and a separate contract will be issued for their service. In some cases, adult volunteers may be stationed at each closure point during the duration of the street closure (including set-up and tear down times). Use of volunteers will be determined by City staff.
Event will occupy: One lane Two lanes Half of st Full street Closure type: Rolling Street closure (streets opens to normal traffic after participants pass) Hard Street closure (street closed for an extended period of time and/or even
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Name of street(s) to be closed (Attach additional pages as needed; or for moving events such as parades, runs, walks, marches, etc. indicate “see route” and attach a map)ǣ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street name between and start time end time
Street name between and start time end time
Street name between and start time end time
Street name between and start time end time
REGIONAL TRANSIT
Any proposed route along or crossing light rail tracks cannot impede train movements. Trains must be allowed to proceed without interruption. The San Fernando Public Works and Regional Transit will provide input whether or not any proposed route affecting their right of way can be accommodated.
Keeping bus detours to a minimum is appreciated. When detours are necessary, lead time for notifying Public Works is required.
City of San Fernando Special Event Application //17 7 ✔
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Maclay 8th Street 3rd Street 2pm 4pm
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PARKING PLAN
When planning your event, it is important to consider the impact on public parking in the area. In some cases, a parking management plan will be required if the venue cannot accommodate the number of anticipated attendees.
If a parking management plan is required, you will need to identify City owned or private parking lots that will be utilized, a shuttle plan, the use of carpools, public transportation, ADA accessible parking provisions and/or special parking requests.
The City of San Fernando has a number of parking facilities that may be available for your event. You may reserve metered and unmetered parking spaces on a City street for your event. Or, if your street closure denies access to metered or unmetered parking spaces for an extended period of time, you will be required to reserve those parking spaces. When parking spaces are reserved, City staff will post “No Parking/Tow Away” signs 72 hours in advance of the event for a fee. Additionally, if the spaces you reserve are metered spaces, and the meters will be in service during the time of your reservation, you will be charged a lost revenue fee per meter.
ACCESSIBILITY
As an event organizer, you are required to comply with all City, County, State and Federal Disability Access Requirements applicable to your event. All temporary venues, related structures, and outdoor sites for special events shall be accessible to persons with disabilities. If a portion of the area cannot be made accessible, an alternate area shall be provided with the same activities that are in the inaccessible areas. It cannot, however, be offered only to patrons with disabilities.
You need to consider the following accessible as you plan your event: first aid, information center, parking, clear paths of travel (to and from, and inside the event), restrooms (see “Restrooms” for requirements), seating, signage, drinking fountains, phones, transportation and access to vendors. If all areas are not accessible, directional signage or a map/ program must be provided to attendees indicating the location of accessible rest-rooms, parking, drinking fountains, phones, etc.
Compliance with the Americans with Disabilities Act and any and all amendments to the act shall be the sole responsibility of the applicant. The applicant agrees to defend and hold the City harmless from any expense or liability arising from the applicant’s non-compliance. For more information about the Americans with Disabilities Act and compliance at events, please visit www.ada.gov.
This checklist is intended to serve as a planning guideline and may not be inclusive of all City, County, State and Federal access requirements. You may be required to attach more detailed information.
Will there be a clear path-of-travel throughout your event venue? Please describe. ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ City of San Fernando Special Event Application //17 8 Yes, there will be a clear and accessible path of travel throughout the event venue. All areas of the parade route and activity zones along Maclay Street will be designed to ensure unobstructed access for individuals with disabilities. Designated accessible pathways will connect viewing areas, restrooms, vendor locations, and first aid stations. Signage will be provided to guide attendees to accessible routes, parking, and facilities in compliance with ADA requirements November 10, 2025 Special & Adjourned Regular CC Mtg Page 197 of 266 Have you developed a Parking and/or Transportation Plan for your event? Please describe. ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Will a minimum of 10% of portable restrooms at your event be accessible? Please describeǤ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Will all food, beverage and vending areas be accessible? Please describe. ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ If all areas of your event venue cannot be made accessible, will maps or programs be made available to show the location of accessible restrooms, parking, telephones (if any), drinking fountains, and first aid stations? Please describe.
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
SITE PLAN & ROUTE MAP
To ensure appropriate review of your event, it is preferred that you submit blueprints or computer assisted drawings (CAD) of your event site plan. This is applicable for moving routes and fixed venues. If blueprint or CAD plans are not submitted, your site plan should be produced in a clear and legible manner.
Site plans should be submitted on an 8 1/2" x 11" or 8 1/2" x 14" standard format. If blueprints are necessary, a minimum of four (4) copies should be included with your permit application.
Based on your event site plan and components, the Building Official and/or the Los Angeles Fire Department may require an inspection of your venue at your cost before and/or during the event.
Should the scope of work proposed for the event include portable structures, prefabricated structures or site built structures such as bleachers, elevated platforms/stages, tents and membrane structures as well as other similar
City of San Fernando Special Event Application //17 9 We are in the process of forming a task force to develop and implement a comprehensive Parking and Transportation Plan that will meet all required guidelines and ensure the smooth operation of the event.
N/A
Yes, if any areas of the event venue cannot be made fully accessible, maps and programs will be made available to all attendees. These will clearly indicate the locations of accessible restrooms, parking areas, drinking fountains, first aid stations, and any other key facilities. Directional signage will also b November 10, 2025 Special & Adjourned Regular CC Mtg Page 198 of 266 structures, the Building Official may require the issuance of Building Permits. Please provide all necessary specifications and details to facilitate the structural review, permit issuance as well as any related site inspections required by the Building Official. This process may require more than ȋͶͷȌ calendar days based on the size, number and scope of the proposed temporary construction.
Your event site plan/route map must include but not be limited to:
x An outline of the event venue, including the names of all streets and moving routes of any kind. Indicate the direction of travel and all street or lane closures. x The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access. x The provisions for a minimum of twenty-foot (20’) emergency access lanes throughout the event venue. The location of all first aid facilities.
x The location of all stages, bleachers, grandstands, canopies, tents, portable toilets, booths, cooking areas, trash containers, and dumpsters, and other temporary structures. x Location of generator(s) with source of grounding and/ or source of electricity. x Identification of all ADA accessible areas that meet standards, pedestrian access, and requested street closures.
x Other related event components not listed above.
SAFETY EQUIPMENT
If your event involves public right-of-way closures or encroachments, you will be required to obtain traffic safety equipment for the safe closure of your venue and ensure proper detour and parking information is posted. Depending upon the type of event, barricades, traffic cones, directional signage, etc. may be required.
The Public Works Department will review your submitted site plan for cost estimates and requirements. The Public Works Department has final authority to determine safety equipment requirements.
Will your event involve the use of traffic safety equipment? No Yes If yes, please list: ___________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Equipment Companyǣ________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Address: ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Ǧǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
Ǧǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street City State Zip Code
Day Evening Mobile Fax
Time
Date Time
City of San Fernando Special Event Application //17 10 November 10, 2025 Special & Adjourned Regular CC Mtg Page 199 of 266
ALCOHOL MANGEMENT PLAN
Alcohol service and consumption on public property is allowed by Special Event Permit only. If you are interested in serving or selling alcohol at your event you will need to obtain the appropriate license from the California Department of Alcoholic Beverage Control (ABC).
Are you requesting permission to serve alcohol at your
event? No Yes
To qualify for this Special Daily License, you must be an existing non-profit organization, including a charitable, civic, cultural, fraternal, patriotic, political, religious, social or amateur sports organization. Commercial enterprises and caterers are subject to different requirements. Please contact ABC for permit information or see .
ABC’s Contact Information:
North & Northwestern parts of Los Angeles County
6150 Van Nuys Blvd., Room 220
Van Nuys, CA 91401
(818)901-5017
(818)785-6731 FAX
[email protected]
x Instructions for Obtaining a Daily License
https://www.abc.ca.gov/FORMS/ABC221I.pdf
x Daily License Application/Authorization (Special One-Day Event Permit) https://www.abc.ca.gov/FORMS/ABC221-2010.pdf
x Information for Special Daily Licenses
http://www.abc.ca.gov/FORMS/ABC532.pdf
Will the alcohol be sold to the attendees?
Type of Alcohol(check all that apply):
No Yes
Beer Wine Distilled Spirits
City of San Fernando Special Event Application //17 11 ✔
✔
November 10, 2025 Special & Adjourned Regular CC Mtg Page 200 of 266 Explain your sales plan (ticket system, cash at service area, etc.):
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Explain your method(s) of serving:
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Explain who will serve the alcohol (professional bartenders, volunteers, etc.):
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
ȋ
Ȍǣ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
ǡǣ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Is the event open to all ages?
ǫ
MEDICAL/FIRST-AID PLAN
Have you made provisions for on-site medical services?
If yes, please describe your medical plan:
̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸ ̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸ ̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸ No Yes
No Yes
No Yes
City of San Fernando Special Event Application //17 12 N/A
N/A
N/A
N/A
N/A
✔
✔
✔
November 10, 2025 Special & Adjourned Regular CC Mtg Page 201 of 266
AMPLIFIED SOUND/ENTERTAINMENT RELATED ACTIVITIES
The City of San Fernando defines “amplified sound” as speech, music or other sound projected or transmitted by electronic equipment including amplifiers, loud speakers, microphones, or similar devises or combinations of devices which are powered by electricity, battery or combustible fuel and which are intended to increase the volume, range, distance or intensity of speech, music or other sound, Code Section 34-95.ȋ
ȀȌ ǡ
Ǥ
Will your event include amplified
sound? No
Yes
What times are you requesting amplified sound? Start _____________̴̴̴̴̴___̴̴̴̴̴̴̴____ End______̴̴̴̴̴̴̴̴̴___________ Will sound checks be conducted prior to startǫ No Ys Describe the sound equipment that will be used at the event:
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Are there any musical entertainment features related to your event? No Yes
ȗ Additional Documentation Required: Please attach a performance schedule including all performers/bands/ DJs, types of music and performance schedule.
If using a licensed sound company, please complete the following:
Name of the Company:̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street City State Zip Code
City of San Fernando Special Event Application //17 14 ✔
2PM 3PM
✔
the event will feature professional DJ sound equipment, including speakers, microphones, and a sound mixer, to provide music and announcements throughout the parade. ✔
November 10, 2025 Special & Adjourned Regular CC Mtg Page 202 of 266 Telephone:̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Evening Mobile Fax Will generators as a power source be used? No Yes
If yes, what type ___________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴____ How many: ____̴̴̴̴̴̴̴̴̴̴̴̴̴̴___________ If using licensed power company, please complete the following:
Name of the Company: ____________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴________ Address:̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street City State Zip Code Telephoneǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Day Evening Fax
Does the entertainment include the use of fireworks, rockets, lasers or other pyrotechnics? No ȗ Additional Documentation Required: The license holder must submit a letter of intent and shoot schedule. The Los Angeles Fire Department will request required documentation.
Yes
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November 10, 2025 Special & Adjourned Regular CC Mtg Page 203 of 266 Does the entertainment include any
inflatables? No Yes
Does the entertainment include carnival rides? No
Yes
ȗ Additional Documentation Required: The carnival company must submit a letter of intent, and include the C Numbers of each ride, required insurance documentation, and will be required to obtain a business license.
Does the entertainment include animals? (petting zoo, pony rides, etc.) No Yes Does the entertainment include vehicles? (Car show, displays, etc.) No Yes
FENCING
Fenced area refers to any event or area within the event that is closed off by temporary fencing. The Los Angeles Fire Department will review your site map and set an occupancy load for the fenced area.
When developing your fenced plan include accurate dimensions, main entrance, and exits. In some cases, a Fire Department inspection may be required (for a fee) to set the occupancy load and check access and exits. ( )
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Yes, participants will be bringing their vehicles to participate in the parade as part of the entertainment.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 204 of 266 Will your event include the installation of fencing? No Yes
STAGES/PLATFORMS
Will your event include the installation of stages or platforms? ȋ ǡ
Ȍ
No Yes
How many stages ________̴̴̴̴_ What are the dimensions? ______̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴________________________
TENTS/CANOPIES/TEMPORARY STRUCTURES
Tents that are larger than 200 square feet and canopies that are larger than 400 square feet must be permitted and inspected by the Los Angeles Fire Department. The following California State Fire Code regulations apply to tents/canopies of this size:
Location:
x Must be placed at least 20 feet from any property line, building or other tent/canopy/temporary structure. x A fire access roadway, at least 20 feet wide, to each tent must be provided. x All vehicles with an internal combustion engine must be at least 30 feet from any tent/canopy/temporary structure.
Tent/Canopy Material:
x All tent materials must be either fire retardant or made to be fire retardant in a Fire Department approved manner.
x Proof that materials are fire retardant must be posted on the premises. x All weeds, vegetation and combustible waste must be removed from the area occupied by the tent/temporary structure, as well as from a 30 feet area surrounding the tent/canopy/temporary structure.
Seating:
x Chair rows must be no longer than 15 seats and have 18 inches of clearance front to back. x Aisles must be at least 44 inches wide.
Exits:
x Exits must be evenly spaced at least every 100 feet around the perimeter. x Exit signs must be hung when the occupancy exceeds 50 attendees.
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Yes, temporary fencing will be installed to close the streets along the parade route, from 8th Street to 3rd Street, to ensure the safety of participants and attendees. ✔
November 10, 2025 Special & Adjourned Regular CC Mtg Page 205 of 266
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Tent/canopy size(s) (If you have multiple tents/canopies with varying sizes, indicate the number with the corresponding size)ǣ
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ȋȌ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Additional Permit Required:
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VENDORS
The City of San Fernando defines “vendor” as an organization or business that sells or advertises products and/or services to event attendees. Generally there are three (3) categories of vendors: 1) food/beverage, 2) merchandise and 3) information. A City of San Fernando Business License is required for vendors who wish to sell, expose for sale, or offer for sale any food/beverage or merchandise in the City of San Fernando. Please contact the City of San Fernando, Finance Department for Business License information. You should require each vendor to provide you, the event organizer, with a copy of their Business License (if applicable) and general liability insurance.
Does your event include food vendors? No Yes If yes, how many? ̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸ Will any of the food vendors be cooking or heating food on-site? No ȗ Additional Documentation Required: Please read the Los Angeles Department’s Hot Food Vendor Requirements (Addendum G).This document must be distributed to each of your hot food vendors. Each vendor must read, sign and display this document on-site. An inspection may be required (for a fee).
What method(s) will be used? (check all that apply)
gas electric charcoal otherǡ
ǣ̴̴̴̴̴̴̴̴̴̴̴̴
Additional Permit Required: A Los Angeles County Department of Environmental Health Permit is required to sell or serve food to the general public in the City of San Fernando. Please contact the City of San Fernando for permit information.
No Yes
ǡ
ǣ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
Yes If yes, how many? ̸̸̸̸̸̸
City of San Fernando Special Event Application //17 18 ✔
N/A
N/A
✔
✔
November 10, 2025 Special & Adjourned Regular CC Mtg Page 206 of 266 What is your plan for disposing of grease, charcoal and/or waste water? ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Does your event include merchandise vendors? No
Does your event include information vendors? No Yes Will any items or services sold at your event present any unique liability issues? (massage, pony rides, tattooing/piercing, etc.)
No Yes
CERTIFIED FARMERS MARKETS
A certified farmers’ market is a location where agricultural products are sold by producers directly to consumers or to individuals, organizations or entities that subsequently sell or distribute the products directly to end users. A certified farmers’ market may be operated on public property with a Special Event Permit.
Additional Permit Required: Additional documentation may be required. Please contact the City of San Fernando or visit sfcity.org for more information. For information on applicable permits, contact the Los Angeles County Health Department, Mid-Valley District at (818)671-2222 a minimum of 30 days prior to the event.
WASTE MANAGEMENT/RECYCLING
You are responsible for properly disposing of all waste and garbage throughout the term of your event, and immediately upon conclusion of the event, the area must be returned to a clean condition. If you, as the event organizer, set a standard of leaving the venue better than you found it, you can have a highly beneficial impact on the San Fernando community and establish a good reputation for your event in the future. Yes f yes, how many? ̸̸̸̸̸̸̸̸̸̸̸̸̸
ǡǣ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ City of San Fernando Special Event Application //17 19 N/A
✔
✔
✔
N/A
November 10, 2025 Special & Adjourned Regular CC Mtg Page 207 of 266 Should you fail to perform adequate cleanup or damage occurs to City property, you will be billed at full recovery rates, plus overhead for cleanup and repair. In addition, such failure may result in denial of future approval for a Special Event Permit or the requirement of a cash deposit or bond. The City may charge a damage deposit of up to $5,000 for events with a past history of damage or waste problems or for those events with the potential for damage or significant waste.
In an effort to make our City more sustainable, you as the event organizer are responsible for providing a sufficient number of garbage and recycling receptacles at your event. The City of San Fernando no longer directly provides commercial services but the City can provide street sweeping services, at a cost. (See
for City Codes)
WASTE MANAGEMENT
The city does not provide street sweeping services for special events, so please plan accordingly. California State law requires each City to divert 50% of solid waste from landfill. Republic Services manages the City of San Fernando’s solid waste programs. You can help by planning recycling strategies for the waste generated at your event by calling the Public Works Department at (818) 898-1222. Exclusive franchise agreements require applicants to use Republic Services for garbage removal. Please contact them at least 30 days in advance to arrange for service at the event. (See for Waste Management City ȀCodes)
Will there be dumpsters and/or trash receptacles?
No Yes If yes, please identify the following:
Total number of dumpsters / size: ____________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴___ Delivery Date: _________________________________Time:____̴̴̴̴̴̴̴̴̴̴̴________________________ Pickup Date: _________________________̴_________Time:_________̴̴̴̴̴̴̴̴̴̴̴___________________ Please explain your plan for clean-up and waste removal during and after the event:
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
STORM WATER PROTECTION
Local and State regulations prohibit the discharge of wash water, cleaning water, trash and debris to the Storm Drain System. Please contact the City’s Storm Water Protection Program for specific information and assistance with your event planning at (818) 898-1222
City of San Fernando Special Event Application //17 20 ✔
We will have volunteers equipped with trash bins and bags to collect any litter generated during the parade.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 208 of 266
City of San Fernando Special Event Permit Application
2ϭ
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ȋͶȌǤ ǡǡ
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ǡǣ ǦǦǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Ƭǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
Ƭǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣ
Ǥ
Ǥ
Ǥ
City of San Fernando Special Event Application //17 21 N/A
N/A
N/A
N/A
November 10, 2025 Special & Adjourned Regular CC Mtg Page 209 of 266
MARKETING/ADVERTISING/PROMOTIONS
Please ensure that you have conditional approval before you begin to market, advertise or promote your event.
Acceptance of the Special Event Permit Application is not a guarantee of the date or location or automatic approval of your event. Once you have conditional approval you may proceed to market, advertise or promote your event at your own risk. However, if the permit is not granted and the event is therefore cancelled, you may not hold the City of San Fernando responsible or liable for any of the costs incurred from your marketing, advertising or promotions.
Please explain how you will market, advertise or promote this event or invite attendees to the event (include event website and social networking sites if applicable; attach additional pages as needed):
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Do you plan to include radio or television promotions? No Yes Do you expect a live broadcast or feed from the event?
Do you expect media coverage?
ǡǣ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ No Yes
ǡǣ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ No Yes
ǡǣ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ City of San Fernando Special Event Application //17 22 The event will be marketed and promoted through social media platforms and by visiting local businesses to distribute flyers and event information to the community. ✔
✔
Perhaps, after the event arrangements have been confirmed. ✔
Yes, media coverage is anticipated, given the significance of this event for the city of San Fernando.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 210 of 266 Do you plan to place signs or hang banners on City property? ȗ Additional Permit Required: See
for Banner Permit Application
NOTIFICATION
An event can change the normal flow of residential and business activity potentially causing a negative impact to the community. As the event organizer, you are responsible for notifying those residents and businesses that will be impacted by your event. If your event involves a street closure, amplified sound (more than announcements), pyrotechnics, the sale of alcohol, or you anticipate more than 500 attendees at the event during peak time, you will be required to notify in writing all residents and businesses residing within a two (2) City block radius or 300 feet surrounding the event venue and/or route at least ȋ30Ȍ days prior to the event. The preferred method of notification is the Notification of Upcoming Special Event ( ). This template should be completed and distributed door to door or mailed to the impacted area.
To complete the notification requirement, you must submit a Notification Certification ( ) listing the residents and businesses that received your notification and the method of notification that was used per resident or business.
Additional Documentation Required: A copy of the completed Notification Certification and either a completed Notification of Upcoming Special Event or alternate notification must be provided to Special Event Services.
INSURANCE
Applicant and/or the sponsoring organization shall defend, indemnify, and hold harmless the City of San Fernando, its officials, agents, employeesǡ and volunteers from and against all actions, losses, damages, liability, costsǡ and expenses of every type and description, including, but not limited to, attorney’s fee, to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, in whole or in part, the acts or omissions of the applicant, sponsoring organization, or its officers, agents, employees or volunteers directly or indirectly arising from the exercise of the authority under the Special Event Permit. Verification of insurance must be submitted at least 14 days prior to your event. You must submit two (2) documents to satisfy insurance requirements. (See
for an Insurance Certificate Sample)
1. Certificate of Insurance in the amount of $1 million worth of General Liability coverage must be submitted for the event date and any set-up and/or tear down dates.
No
Yes
ǡǣ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ City of San Fernando Special Event Application //17 23 ✔
Yes, we intend to install signage on City property to provide information about the parade and display the route maps.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 211 of 266 x The standard proof of insurance is the ACORD certificate form. x The name of the insured, the insurance carrier, the policy number, coverage limits, and effective and expiration dates for the coverage must be stated on the certificate of insurance. x If alcohol will be sold or consumed at the event, a $1 million liquor liability is required. x Certificate holder must be listed on the certificate
x Insurance certificates must be signed by an authorized representative of the insurance carrier.
Electronic signatures are acceptable.
2. Additional Endorsement is required to reflect that the insurance policy has been amended to include the City of San Fernando.
x The Additional Endorsement must reference the policy number as it appears on the certificate. x “The City of San Fernando, it’s officials, agents, employees and volunteers” must be named as additionally insured on the Additional Endorsement.
Your permit will not be issued until both the Certificate of Insurance and Additional Endorsement have been received.
1. Name the City of San Fernando, its officials, officers, directors, employees, agentsǡ and volunteers as additionally insured against liability for injury to persons, damage to property and for the death of a person or persons arising or resulting from any act or omission on the part your organization, its agents or employees.
2. Include liability coverage for claims made by participants in your event/program. YOU are advised that any and all exclusions pertaining to athletic or recreational events/programs must be disclosed in the endorsement and failure to do so will not necessarily insulate your organization from individual liability for claims made as a result of the use of the facilities and your event/program.
3. Be PRIMARY insurance with respect to the additionally insured named above. Any other insurance available to the City of San Fernando, its officials, officers, directors, employees, agents and volunteers shall be excess and noncontributing.
Insurance Requirements:
A. Contractor shall purchase and maintain the following types of insurance:
1. Commercial General Liability insurance with a limit of not less than $ͳ million per occurrence.
Such insurance shall name the City of San Fernando, its officers, agentsǡ and employees as additional insured, and shall be primary and not contributing with any other insurance or self-insurance maintained by the City.
2. Business Automobile Liability insurance with a limit of not less than $1 million each accident. The policy shall include coverage for owned, non-owned and hired vehicles.
3. Professional Liability insurance (only if Contractor is a licensed professional) with a limit not less than $1 million per occurrence.
4. Workers Compensation insurance as required by California law and employers liability insurance with a limit not less than $1 million. Such insurance shall include a waiver of subrogation in favor of the City.
B. All such insurance policies shall provide the City thirty (30) days written notice of cancellation.
C. Prior to commencement of work, and throughout the term of this contract, Contractor shall furnish the City:
1. Properly executed certificates of insurance evidencing compliance with these requirements.
City of San Fernando Special Event Application //17 24 November 10, 2025 Special & Adjourned Regular CC Mtg Page 212 of 266
2. The additional insured endorsement to the Commercial General Liability policy required above.
Such certificates shall disclose the Contractor’s self-insured retentions or deductibles, which are subject to City approval. Contractor agrees to provide certified copies of insurance policies if requested by the City. All evidence of insurance and notices of cancellation shall be mailed to:
The City of San Fernando ATTN:
[Name to be inserted]
208 Park Avenue
San Fernando, CA 91340
D. Contractor’s insurers shall maintain an A.M. Best rating of A-, VII or better.
E. Contractor shall require, and obtain evidence, that all subcontractors maintain insurance that complies with the insurance requirementǤ
You are strongly urged to show this Notice of Conditions (including the precise wording of these requirements) to your insurance agent or broker. Doing so will help you, your agent, and the City process the proper documents in a timely manner.
You must provide the City with the endorsement ȋ14Ȍ days prior to the start of your event/program.
Each endorsement shall be subject to approval by the City of San Fernando as to form and as to insurance company. (See
for an Additional Endorsement Sample)
Please sign and return this original Notice of Conditions to indicate your receipt and understanding of each of the conditions listed above.
Signature of Designated Official __________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴_____ Date ___̴̴̴̴̴̴__________________________ Title _______________________________________̴̴̴̴̴̴̴̴̴̴____ Organization's Name _____̴̴̴̴̴̴̴̴̴̴̴̴̴̴____________________________
HOLD HARMLESS AGREEMENT
By my signature below, I hereby agree to and represent the following:
________________________________, as a condition of use of City of San Fernando facilities on the date of __________________________, hereby agrees to, and shall, defend, indemnify, and hold harmless the City of San Fernando, its officials, officers, directors, employees, volunteersǡ and agents from and against any or all loss, liability, expense, claim, costs, suits and damages of every kind, nature and description, directly or indirectly, arising from usage or activities for which Special Event Permits are granted. _________________________________will take full responsibility for seeing that use of City facilities is in full adherence and compliance with all applicable City rules and conditions and the requirements of State Law.
On the date(s) of ____________________, commencing at 12:01 a.m. and expiring at 12:00 midnight, ________________________________will at its sole expense, maintain in full force and effect a policy or policies of comprehensive general liability insurance written by one or more responsible insurance companies licensed to do City of San Fernando Special Event Application //17 25 November 10, 2025 Special & Adjourned Regular CC Mtg Page 213 of 266 business in California, that will insure _______________________________, and the City of San Fernando as an additional insured, against liability for injury to persons or property and for death of any person or persons with respect to usage or activities under the permit. Each such policy shall be subject to approval by City of San Fernando as to form and as to insurance company. The comprehensive general liability insurance policy limits of such insurance shall not be less than $1,000,000 combined single limit.
Signature of Applicant____________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴________̴̴̴̴___ Date __̴̴̴̴̴̴̴̴̴___________________________ Title ________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴___
AFFIDAVIT OF APPLICATION
I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the San Fernando City Code and I understand that this application is made subject to the rules and regulations established by the City Council. Applicant agrees to comply will all other requirements of the City, County, State, or Federal Government, and any other applicable entity which may pertain to the use of the Event venue and the conduct of the Event. In the event that a possessory interest subject to property taxation is created by virtue of this Special Event Permit, I agree to pay all possessory interest taxes and the City shall not be liable for the payment of such taxes. I further agree that the payment of any such taxes shall not reduce any consideration paid to the City pursuant to this Special Event Permit. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of San Fernando.
Print Name of Applicant/Host Organization___̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_____________________________________________________________ Title______________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_______________________________________________________________ Signature_________________________________̴̴̴̴̴̴̴̴̴̴̴___________________ Date ___________________________̴̴̴̴̴̴__________________ Print Name of Event Organizer______________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_________________ Title__________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴___________________________ Signature_______________̴̴̴̴̴̴̴̴̴̴̴̴_____________________________________ Date ____________̴̴̴̴̴_________________________________ Date ___________________________________________̴̴____Drivers License Number _______̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴__________________________ Additional Documentation Required: Please attach a current copy of your Drivers License or California ID to completed application.
Thank you for completing your Special Event Application. Before you submit your application to the City of San Fernando, please make sure that the following steps have been completed:
Signed and dated your application?
City of San Fernando Special Event Application //17 26
ceo
November 10, 2025 Special & Adjourned Regular CC Mtg Page 214 of 266 Attached your event site plan?
Attached your event security plan?
Provided a copy of your security company’s Private Patrol Operator’s License? Attached your event medical plan?
Attached a copy of your accessibility plan?
Attached your event parking?
Attached a complete entertainment list and schedule?
Provided samples of communications that will be distributed to impacted residents, businesses, schools, places of worship and other entities?
Attached your Certificate of Insurance?
Attached a copy of your IRS 501(C) tax exemption letter? Included any County, State, or Federal permits that may be required to hold your event in the selected venue?
Submit your completed Special Event Application to:
City of San Fernando
Recreation and Community Services Department Recreation Park 208 Park Avenue
San Fernando, CA 91340
FORM OF PAYMENT
A non-refundable application fee of $50 is due at the time you submit your application. Application fees are due (45) days in advance of your event. Applications submitted (30) days or less of an event require a $40 nonfundable expedition fee in addition to the $50 application fee. Applications submitted (10) days or less of an event require a $80 non-fundable expedition fee in addition to the $50 application fee. Checks must be made payable to “City of San Fernando” and will not be accepted less than thirty (30) days prior to the event.
Cash –must be presented to clerk
Personal/Business Check-attach or present to clerk
Money Order/ Cashier Check-attach or present to clerk
Visa/Mastercard/Discover- must be presented to clerk or indicate a phone and name for clerk to call to get card information
Phone:____________________________ Name:_________________________________ Refund Policy
Any refunds due will be processed and mailed within ȋ21Ȍ business days of the event or cancellation. Payments made by cash or check will be refunded with a check. Payments made by credit card will be returned to the credit card.
City of San Fernando Special Event Application //17 27 November 10, 2025 Special & Adjourned Regular CC Mtg Page 215 of 266
CHECKLIST
Thank you for completing the Special Event Application. Before you submit your application to the City of San Fernando, please make sure you have completed the following steps:
SignD date your application
Attach your event site map (and route map if applicable) Include the $50 non-refundable application fee (if you are submitting less than Ͷͷays prior to the event date, please include aprocessing feeȌ Attachcopy of your current Drivers License or California ID Submit your completed application to:
By mail:
City of San Fernando Recreation Park
208 Park Avenue
San Fernando, CA 91340
Or email:
@sfcity.org
Best wishes for a successful event!
Questions?
Please call (818)898-1290
City of San Fernando Special Event Application //17 28 November 10, 2025 Special & Adjourned Regular CC Mtg Page 216 of 266 November 10, 2025 Special & Adjourned Regular CC Mtg Page 217 of 266 This Page
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November 10, 2025 Special & Adjourned Regular CC Mtg Page 218 of 266
AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Councilmember Patty Lopez
Date: November 10, 2025
Subject: Discussion and Consideration Regarding Immigration Custom Enforcement at the Home Depot Parking Lot
RECOMMENDATION:
I have placed this on the agenda (Attachment “A”)
It is recommended that the City Council for City Council discuss the recent reports of raids in the Home Depot parking lot, consider the concerns raised by the community, and provide direction to staff on potential actions, outreach, or coordination with relevant agencies to address safety and civil rights issues.
BACKGROUND/ANALYSIS:
See Attachment “A” that was submitted to request to agendize this item for the November 10, 2025 City Council Meeting.
BUDGET IMPACT:
There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.
ATTACHMENTS:
A. Request to Agendize an Item for City Council Discussion/Consideration November 10, 2025 Special & Adjourned Regular CC Mtg Page 219 of 266 Patty Lopez Councilwoman
Raids in the City of San Fernando
In recent months, several raids have been reported in the Home Depot parking lot, which has caused concern among local residents. Some media outlets have reported incidents involving ICE officers and immigrant rights advocates, raising community questions about safety and civil rights.
Agendizing this item will allow the Council to discuss these concerns and consider appropriate responses or actions.
It is recommended that the Council discuss the recent reports of raids in the Home Depot parking lot, consider the concerns raised by the community, and provide direction to staff on potential actions, outreach, or coordination with relevant agencies to address safety and civil rights issues.
ATTACHMENT "A"
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Councilmember Patty Lopez
Date: November 10, 2025
Subject: Discussion and Consideration Regarding Safety and Security Plan Measures for Public Meetings
RECOMMENDATION:
I have placed this on the agenda (Attachment “A”).
It is recommended that the City Council discuss and consider implementing a security screening system and additional safety measures for official meetings, as well as post-meeting supervision to ensure the safety of the Mayor and Councilmembers. These measures will help protect officials while allowing the public to participate in meetings in a secure environment.
BACKGROUND/ANALYSIS:
See Attachment “A” that was submitted to request to agendize this item for the November 10, 2025 City Council Meeting.
BUDGET IMPACT:
There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.
ATTACHMENTS:
A. Request to Agendize an Item for City Council Discussion/Consideration November 10, 2025 Special & Adjourned Regular CC Mtg Page 223 of 266 Patty Lopez Councilwoman
Safety and Security Plan for Meetings
In all government buildings where official meetings are held, there is typically a screening system in place to ensure that the public does not bring weapons or any objects that could cause harm. In today’s environment, where safety concerns are heightened, it is important to implement measures that provide a level of security for the Mayor and Council members. Many decisions made in these meetings may be met with disagreement, and in some cases, individuals could become aggressive or pose a threat. Establishing a security plan will help ensure the safety of all officials while conducting city business.
It is recommended that the Council consider implementing a security screening system and additional safety measures for official meetings, as well as post-meeting supervision to ensure the safety of the Mayor and Council members. These measures will help protect officials while allowing the public to participate in meetings in a secure environment.
ATTACHMENT "A"
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AGENDA REPORT
CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Councilmember Joel Fajardo
Date: November 10, 2025
Subject: Discussion and Direction Regarding, and City Council Action as Recommended, Strategies to Strengthen Local Economic Development in the San Fernando Mall Area, Use of Business Improvement Area B Funds, Review of Administrative Actions Regarding the San Fernando Mall Association, Inc. aka Mall Assessment District, Inc.
Agreement, and Consideration to Adopt a Resolution Affirming Related Administrative Actions
RECOMMENDATION:
I have placed this on the agenda (Attachment “A”) and recommend that the City Council:
a. Discuss and take action to approve potential alternatives to existing means of utilizing, distributing and potential changes on the use of the Parking and Business Improvement Area B Funds;
b. Discuss and take action to terminate the Agreement between the City of San Fernando and the San Fernando Mall Association, Inc., aka Mall Assessment District, Inc. Contract No. 768 (Attachment “C”) dated December 17, 1984 and direct staff to issue a notice of termination as prescribed in the Agreement and to take such other actions as may be necessary to close out the same;
c. Discuss and take action to approve the development and implementation of strategies for strengthening economic development and business engagement in the San Fernando Mall Area; and reformulate the Mall Association MOU Ad Hoc committee to be the San Fernando Mall and Area B Funds Ad Hoc committee; and
d. Discuss and take action if desired, to approve a proposed Resolution (Attachment “B”) affirming the City Council’s support for the statement of facts related to the San Fernando Mall Association and related Administrative Actions.
BACKGROUND/ANALYSIS:
See Attachment “A” that was submitted to request to agendize this item for the November 10, 2025, City Council Meeting.
November 10, 2025 Special & Adjourned Regular CC Mtg Page 227 of 266 Discussion and Direction Regarding, and City Council Action as Recommended, Strategies to Strengthen Local Economic Development in the San Fernando Mall Area, Use of Business Improvement Area B Funds, Review of Administrative Actions Regarding the San Fernando Mall Association, Inc. aka Mall Assessment District, Inc. Agreement, and Consideration to Adopt a Resolution Affirming Related Administrative Actions