Parking Company of America. The transit system is in operation weekdays from 9 a.m. to 4 p.m. and weekends from 11 a.m. to 4 p.m., providing continuous service along a fixed route with 28 designated stops that connect the City's residential neighborhoods with key commercial, civic, and community destinations. Stops include paths to key destinations such as schools, parks, shopping centers, senior housing, library, health clinics, and the post office. This route also provides connectivity to other transit options such as a Metrolink stop and MTA Bus stops.
The City currently possesses a fleet of two (2) transit vehicles operating on a single route. All vehicles are equipped with wheelchair lifts or ramps to accommodate riders with mobility assistance devices, however, existing degraded pedestrian infrastructure creates a barrier for community members needing mobility assistance. By investing in this project, the city will improve connectivity and accessibility for all pedestrians and transit users.
FTA Section 5310 Grant Program.
The FTA Section 5310 Grant Program is funded through the Federal Transit Administration (FTA) and disbursed through LA Metro. The goal of the FTA Section 5310 Program is to enhance mobility for seniors (age 65 and older) and individuals with disabilities by removing barriers to transportation services and expanding the transportation mobility options available. The program provides operating and capital assistance for public transportation projects.
In accordance with federal requirements, all projects selected for funding must be included in the LA Metro 2025-2028 Coordinated Plan, a regional strategy to improve mobility for seniors, people with disabilities, and others with limited transportation options. The proposed Truman Street Mobility Enhancement Project qualifies as a Priority 1 project under the 2025-2028 Coordinated Plan. The project directly aligns with the Priority 1 category of “street improvement projects for access to stops and stations.”
Proposed Project.
The proposed Truman Street Mobility Enhancement Project will reconstruct pedestrian and transit access facilities along Truman Street, on both north and south sides, from Maclay Avenue to Lazard Street (map of the proposed project can be found in Attachment “A”). The work will include reconstruction of damaged and non-ADA compliant wheelchair ramps, sidewalks, drive approaches, curbs and gutters, and adjacent pavement at bus stops. This process will also include tree removal and replacement planting, relocation of traffic and parking signs, and adjustment of utility boxes within reconstructed sidewalks. The existing trees have overgrown the parkway and the adjacent sidewalk repairs cannot be completed without tree removal.
This corridor includes several San Fernando transit stops as well as Metro stops. The corridor is heavily used by transit-dependent seniors and individuals with disabilities traveling to City Hall, senior housing, and nearby medical and commercial centers. The project will directly address longstanding barriers to accessibility and mobility, improving safety, comfort, and compliance December 1, 2025 CC Regular Mtg Page 190 of 287
Consideration to Authorize Submittal of a Grant Application to LA Metro for the FTA Section 5310 Grant Program
with current ADA standards. The City coordinated this project with LA Metro and Los Angeles Unified School District (LAUSD), both of which expressed support for the proposal.
Following construction, the City will also promote the improved corridor through press releases and coordination with LA Metro's rider communications to highlight the enhanced ADAcompliant paths and safer pedestrian environment. These efforts will raise awareness for new mobility options and encourage continued coordination among local and regional transit providers.
This project is also located within a High-Need Equity Focus Community (EFC) as defined in Metro's Equity Focus Communities Dashboard. The High-Need designation means that the proposed project directly benefits residents with limited mobility options and aligns with Metro's commitment to prioritize communities with the greatest mobility barriers and highest dependence on public transit. The proposal also aligns with the City Council’s Strategic Goal of Enhancing Public Transportation to Move San Fernando.
BUDGET IMPACT:
The grant requires a 10% local match ($80,000) which will come from a combination of various funds, such as Gas Tax, Prop. A, Prop. C, Measure W, and Landscape and Lighting Maintenance Assessments which will complement existing regular improvements made by the City. The FTA Section 5310 Grant is a reimbursement grant and requires the city to enter into an agreement with FTA/LA Metro to administer the grant. Disbursement of grant funds occurs on a reimbursement basis only for costs incurred during a reporting period and is contingent upon the grantee complying with all grant requirements and appropriation of sufficient funds.
CONCLUSION:
It is recommended that the City Council authorize the submittal of a grant application to FTA for $880,000 for the proposed Truman Street Mobility Enhancement Project; and authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
ATTACHMENT:
A. FTA Section 5310 Program Grant Application 2025
December 1, 2025 CC Regular Mtg Page 191 of 287
Application Deadline: 5:00 pm on Friday, November 14, 2025 2025 Competitive Grant Application
FTA Section 5310 Program
Enhanced Mobility of Seniors and Individuals with Disabilities September 2025 | More Information: www.metro.net/5310
ATTACHMENT "A"
December 1, 2025 CC Regular Mtg Page 192 of 287
Competitive Grant Application
FTA Section 5310 Program
2025 Solicitation for Proposals
Application Deadline: 5:00 PM on Friday, November 14, 2025 Application Package Contents
Application Instructions
Technical Assistance
If you have any questions, contact Ruben Cervantes at [email protected] or Dustin Sifford at [email protected]. For additional resources and program information, visit the program website at metro.net/5310.
1 Applicants may submit one or more applications under any funding category. Separate applications are required for each proposed project and project component. Components may not be combined within a single application, even if they relate to the same project. For example, if requesting capital funds to purchase a vehicle and operating funds to operate that vehicle, two separate applications must be submitted. Each application and corresponding project will be evaluated and scored independently. The total funding requested across all applications may not exceed $800,000.
Applications must be complete and signed by a duly authorized representative. Incomplete applications, including missing certifications, status inquiry forms, or other required attachments, may be deemed unresponsive and excluded from evaluation. Use the provided application checklist to ensure completeness.
Applications will be evaluated and scored. A minimum score of 70 out of 100 is required for funding consideration. Metro reserves the right to partially fund requests or require reductions in project scope and budget.
The complete signed application, with all required attachments, must be combined into a single PDF.
This PDF, or a link to access and download it, must be emailed to [email protected] by 5:00 pm on Friday, November 14, 2025.
Applications must be submitted in final form. No modifications, amendments, or supplemental materials will be accepted after the deadline. All questions must be answered concisely in the space provided.
No additional pages are allowed. Only required attachments may be submitted as appendices.
Project Narrative
Project Budget
Attachments
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Vehicle Purchasing Schedule
Vehicle Replacement Request Form
New Service/Service Expansion Vehicle Request Form
Equipment Request Form
December 1, 2025 CC Regular Mtg Page 193 of 287
All solicitation questions are addressed
Map with zip code detail on exiting/new/expanded service area is attached Application is signed by a duly authorized representative For local governmental authorities, authorizing resolution is attached All solicitation questions are addressed
Vehicle Projects (All): Completed Attachment A is included Vehicle Replacement Projects: Completed Attachment B is included Vehicle Expansion Projects: Completed Attachment C is included Equipment Projects: Completed Attachment D is included
Facility Improvement Projects: Two photos showing existing conditions are attached All solicitation questions are addressed and priority ranking table is completed For projects in DPA's and/or EFC's, supporting details and documentation included or attached All solicitation questions are addressed
Proposed project schedule with key milestones included
All solicitation questions are addressed
All required performance measure data and methodology is included All solicitation questions are addressed
Project Financial Plan table completed
A detailed cost breakdown with adequate assumptions and support is included Providing Cash Match: Local Match Commitment Letter is attached Providing In-Kind Match: In-Kind Commitment Letter is attached All solicitation questions are addressed
Budget sheet is completed & Total Project Expenses equals Total Project Funding Nonprofits: Private Nonprofit Organizations – Status Inquiry & Certification Government Agencies: Local Government Authority Certification Government Agencies Applying for Traditional Capital: Public Hearing documentation is attached General Certifications & Assurances Summary
Civil Rights Certification Letter is attached
Debarment/Suspension Certification
SAM.gov Registration Status Printout is attached
Section A: Scope of Work, Need, Objectives, Coordination, and Outreach Part II- Project Narrative
Part I- General Information
Part IV- Certifications
Part III- Project Budget
Section E: Budget and Project Readiness
Section D: Performance Measures
Section B: Coordinated Plan and Equity Focus Communities Section C: Project Delivery Plan
2025 Grant Application Checklist
FTA Section 5310 Program
2 December 1, 2025 CC Regular Mtg Page 194 of 287
Name of Applicant: City of San Fernando
Project Title: Truman Street Mobility Enhancement Project Project Description: Improving physical infrastructure for access to bus stops and routes Total Federal Funding Request:$ 800,000.00
Applicant Information
SAM Unique Entity ID: _R_G_E_U_D_L_BZ_H_2_K_7 _
IRS Employer Identification Number: C\ _.__S""-----'b.......,;. 0_O_O_7_·1_q....__ _ Address: 117 N Macneil St
City/State/Zip: San Fernando, CA 91340
Contact Person (Name & Title): _ ___,\J\ ___,;.,;:O,a.,.f\.:.....,,,:,, Va...;e,:a:;....>. \ _ __, ...... t_C,( ;;;;....;,.a ~=-'....;._O..V\--=-,........., c .... · 1\.,_--J..;::..·....;._ \--'--~"""""--5-.' \;;..J.(\_e=e.;;.. {.,_\..;...(\i .;....;... ~~1W.....:....;;....;;; ri,;;... ,A_~....;. __ E-mail of Contact Person: ---~"="~:£ ......... o.._\l)~\-~_-A __ Q. ~-s_f_c...-,_:t:-J _,--. _o_<.......,, 5 _ \
Phone (Area code + Number): -~(_'I)~\~'B-) __ 8-9.~8--_\:'_7. __ '-\_1_. _ Project Budget Summary
A. Total Federal Funding Request: F_T_A_S_e_ct_io_n_5_3_1_0 $ s_oo_,_oo_o_.o_o_ B. Total Local Match I Source: __ V_a_rio_u_s_fu_n_d_s ..,._ (G_a_s_T_ax""",_P_ro_,_p_. A--''--P_ro.;.:.p_. _c.:...., e_t_c.,__) _ $ 8_0,o_o_o_.o_o_ C. Total Project Expenses: $ 8_8~0,~00_0_.o_o_
If the federal funding request is not fully awarded, would you be amenable to implementing a reduced Scope of Work? Yes~ No D
% __ 9_o_.o_o_
% __ 1_0_.o_o_
% __ 1 o_o_.o_o_
Authorization
I, Kanika Kith am the person duly authorized to sign this application and associated certifications on behalf of my agency/organization. I also acknowledge that the information in this application package is a public record. To the best of my knowledge and belief, all data in this application is true and correct. My agency/organization will comply with applicable Certifications and Assurances, Metro Funding Agreement, and Metro and FTA requirements if federal financial assistance is awarded. If the agency/organization is a public entity, I acknowledge that there is an authorizing resolution attached to the application designating myself as the duly authorized person to sign on its behalf. 11-14-25
Signature of Authorized Representative Date
City Manager City of San Fernando
Title of Authorized Representative Name of Agency/Organization 3 December 1, 2025 CC Regular Mtg Page 195 of 287
Project Service Area (Select all applicable)
Applicant Eligibility (Select only one)
4 Project Goal (Select all applicable)
Refer to 2025–2028 Coordinated Public Transit – Human Services Transportation Plan for LA County Fund Mobility Options
Address Mobility Gaps
Provide Support Services
Promote and Improve Information Portals
Enhance Performance Monitoring Systems
(https://www.metro.net/cp)
Project Title:
Project Description:
Total Federal Funding Request: $
Funding Category (Select only one)
Los Angeles/Long Beach/Anaheim Urbanized Area
Lancaster/Palmdale Urbanized Area
Santa Clarita Urbanized Area
Other Cities or Unincorporated Areas within LA County Not Listed Above Areas Outside of LA County
Private Nonprofit 501(c) Organization
State or Local Government Authority
Operator of Public Transportation
Traditional Capital
Other Capital
Operating
Part I
General Information (continued)
Name of Applicant:
December 1, 2025 CC Regular Mtg Page 196 of 287
Part I
General Information (continued)
Description of Applicant Agency/Organization
Address all guidelines and evaluation criteria, and include all attachments, detailed in the 2025 Section 5310 Solicitation for Proposals. 5 December 1, 2025 CC Regular Mtg Page 197 of 287
A. Scope of Work, Need, Objectives, Coordination & Outreach (Up To 35 Points) Address all guidelines and evaluation criteria, and include all attachments, detailed in the 2025 Section 5310 Solicitation for Proposals.
Part II - Project Narrative
Section A
Part II consists of five sections (A-E). Metro will evaluate each application solely on the information provided in these sections. The weight of each section is indicated, with a cumulative total of 100 possible points. Follow the application instructions in the Solicitation for Proposals carefully for expanded section descriptions, project applicability and evaluation criteria. All questions must be concisely answered in the space provided. Do not delete blank pages. No additional pages are allowed. Only required attachments may be submitted as appendices. 7 December 1, 2025 CC Regular Mtg Page 198 of 287
8 A. Scope of Work, Need, Objectives, Coordination & Outreach Part II - Project Narrative
Section A (continued)
December 1, 2025 CC Regular Mtg Page 199 of 287
9 Part II - Project Narrative
Section A (continued)
A. Scope of Work, Need, Objectives, Coordination & Outreach December 1, 2025 CC Regular Mtg Page 200 of 287
Part II - Project Narrative
Section B
B. Coordinated Plan and Equity Focus Communities (Up To 25 Points) Address all guidelines and evaluation criteria, and include all attachments, detailed in the 2025 Section 5310 Solicitation for Proposals. 12 Project Priority Ranking (Select all applicable)
In accordance with federal requirements, all projects selected for funding must be included in the 2025-2028 Coordinated Plan.
To ensure consistency with this requirement, applicants must review the Coordinated Plan, available in the documents folder at: www.metro.net/cp.
Indicate the priority ranking of your proposed project based on the prioritization table on page 7 of the Coordinated Plan. If the project addresses more than one priority level, select all that apply and specify the percentage of the project associated with each. Points will be awarded based on how closely the project corresponds with the applicable priority level. Partial points will be awarded proportionally based on the percentage attributed to each level.
Priority 1 %__________
Priority 2 %__________
Priority 3 %__________
Priority 4 %__________
None %__________
%_________
Additional Considerations for projects proposing new, enhanced, or expanded services
Is the project within a Designated Priority Area? Yes No Is the project within a Designated Equity Focus Community? Yes No December 1, 2025 CC Regular Mtg Page 201 of 287
Part II - Project Narrative
Section B (continued)
B. Coordinated Plan and Equity Focus Communities
13 December 1, 2025 CC Regular Mtg Page 202 of 287
Part II - Project Narrative
Section C
C. Project Delivery Plan (Up To 20 Points)
Address all guidelines and evaluation criteria, and include all attachments, detailed in the 2025 Section 5310 Solicitation for Proposals. 16 December 1, 2025 CC Regular Mtg Page 203 of 287
Part II - Project Narrative
Section C (continued)
C. Project Delivery Plan
17 December 1, 2025 CC Regular Mtg Page 204 of 287
Part II - Project Narrative
Section D
D. Performance Measures (Up To 10 Points)
Address all guidelines and evaluation criteria, and include all attachments, detailed in the 2025 Section 5310 Solicitation for Proposals. 20 December 1, 2025 CC Regular Mtg Page 205 of 287
Part II - Project Narrative
Section E
E. Budget and Project Readiness (Up To 10 Points)
Address all guidelines and evaluation criteria, and include all attachments, detailed in the 2025 Section 5310 Solicitation for Proposals.
Year Q1 (Jul - Sep) Q2 (Oct - Dec) Q3 (Jan - Mar) Q4 (Apr - Jun) Totals Description:
23 December 1, 2025 CC Regular Mtg Page 206 of 287
E. Budget and Project Readiness
Part II - Project Narrative
Section E (continued)
24 December 1, 2025 CC Regular Mtg Page 207 of 287
27 Project Expenses
Contracted Services with Human Services Agencies or Provider + Vehicle – Provide details on Purchase/Lease in Part II, Section E + Equipment – Provide details on Purchase/Lease in Part II, Section E + Other – Describe in Part II, Section E +
Subtract- Projected program income (e.g. farebox)- Enter negative number - A. Total Project Expenses
Project Funding
B. Total Federal Funding Request
Local Match
State Fund | Source: +
Local Fund | Source: +
Revenues from Contracts with Human Services Agencies +
Donations | Source: +
Applicant In-kind (e.g., property, land, office space, etc.) + Non-applicant In-kind (e.g., volunteer drivers, escorts, travel aides) + Non USDOT Federal Funding | Source: +
Other – Explain in Part II, Section E +
C. Total Local Match
Total Project Funding (must equal A. Total Project Expenses) $
1. Other Capital
Part III
Project Budget
December 1, 2025 CC Regular Mtg Page 208 of 287
General Certifications & Assurances Summary
The "Certifying Representative" must complete the form. Use the legal name of your agency or organization. If the agency or organization is a public entity, attach an authorizing resolution as an appendix to the application, designating the person to sign on its behalf.
Legal Name of Applicant: _C_it-'-y_o_f _Sa_n_F_er_na_n_d_o _ Address: 117 N Macneil St, San Fernando, CA 91340
Pursuant to Title VI of the Civil Rights Act of 1964 and 49 Code of Federal Regulations (C.F.R.) Part 21, the applicant assures that no person, on the grounds of race, color, creed, national origin, sex, age, or disability shall be excluded from participating in, or denied the benefits of, or be subject to discrimination under any project, program, or activity (particularly in the level and quality of transportation services and transportation-related benefits) for which the applicant receives federal assistance funded by the Federal Transit Administration (FTA). The applicant assures that it shall not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability and that it shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, age, or disability.
The applicant certifies that it will conduct any program or operate any facility that receives or benefits from federal financial assistance administered by FTA in compliance with all applicable requirements imposed by or pursuant to the Americans with Disabilities Act of 1990, as amended, and 49 C.F.R. Parts 27, 28, 37, & 38, or any other applicable federal laws, regulations, or guidance.
The applicant assures that it will comply with the federal statutes, regulations, executive orders, and administrative requirements, which relate to applications made to and grants received from FT A. The applicant acknowledges receipt and awareness of the list of such statutes, regulations, executive orders, and administrative requirements that are provided as references in FTA Circular 9070.1 G ("Enhanced Mobility of Seniors and Individuals with Disabilities Program Guidance") and the most current annual FTA Certifications and Assurances.
The applicant certifies that the contracting and procurement procedures that are in effect and will be used by the applicant for equipment are in accordance and comply with the significant aspects of FTA Circular 4220.1 G ("Third-Party Contracting Guidance").
The applicant certifies that any proposed project is in conformance with FTA rolling stock guidelines.
The applicant certifies that any proposed project for the acquisition of or investment in rolling stock, facilities and equipment will remain in safe, operating order, and the applicant will have written policies and/or procedures in place to maintain them. The applicant will maintain in operative condition those features of rolling stock and facilities that are required to make the rolling stock and facilities readily accessible. The applicant will repair the ADA accessibility features promptly if they are damaged or out of order. The applicant will establish a system of regular and frequent maintenance checks of lifts sufficient to determine if they are operative.
The applicant certifies that any proposed project for the acquisition of or investment in rolling stock, facilities, and equipment will not be disposed of, the use modified, or the ownership terms changed, without permission and instructions from Metro, and in accordance with the disposition procedures referenced in 49 United States Code (U.S.C.) 5334, 2 C.F.R. Part 200, FTA Circulars 5010.1 F ("Award Management Requirements") and 9070.1 H, and the policies established in Metro's Subrecipient Federal Asset Disposition Policy.
The applicant certifies that it will comply with 49 U.S.C 5323 as well as 49 C.F.R. Parts 604 and 605 prohibiting engagement in charter and school bus operations using federally funded equipment or facilities in competition with private operators of charter and school buses, except as permitted.
The applicant certifies that it will comply with 49 C.F.R. Part 32 in matters relating to providing a drug-free workplace.
To the best of my knowledge and belief, the data in this application are true and correct, and I am authorized to sign these certifications and assurances and to file this application on behalf of the applicant.
Certifying Representative
Name (print): _K_a_n_i_ka_K_ith _
Title (print): City Manager
Signature:~~-- .... ·~~-· Date: 11-14-25
31 December 1, 2025 CC Regular Mtg Page 209 of 287
Civil Rights Certification
A Civil Rights Certification Letter must be included as an appendix to the application. This letter is to be printed on letterhead and signed by an authorized representative. This letter must address the following:
1. A summary of any lawsuits or complaints received or acted on in the past 12 months alleging discrimination based on race, color, creed, national origin, sex, age, or disability. a) For each complaint or lawsuit, include:
i) Date received
ii) Summary of the allegation(s)
iii) Status or outcome
iv) Any corrective actions taken
v) Date of final resolution
b) If no lawsuits or complaints were received or acted upon, the letter must state:
i) “There were no lawsuits or complaints received or acted on in the last 12 months relating to Title VI or other relevant Civil Rights requirements.”
2. Indicate whether the applicant has an active Title VI Plan that has been approved by the board of directors or appropriate governing entity. If not, explain why and provide the anticipation completion date.
3. Describe the applicants language access policies and procedures, including how written and oral information is made available in languages other than English. 32 Part IV
Certifications (continued)
December 1, 2025 CC Regular Mtg Page 210 of 287
Current Grant Subrecipient Compliance
If you are a current grant subrecipient with Metro and are not compliant with all subrecipient grant program requirements, you may not be eligible to apply for grant funds.
Does your agency/organization currently have an active capital and/or operating project funded through a Metro grant subrecipient program, or is currently reporting to Metro on an active federally funded asset? If yes, is your agency/organization currently in compliance with its grant program funding agreement, scope of work, and/or Metro annual selfcertification reporting? Yes No
□
□
Debarment/Suspension Certification
As a condition of receiving federal funds, Metro must verify that all applicants are not suspended, debarred, ineligible, or otherwise excluded from participation in federally assisted programs. This verification is conducted through the federal System for Award Management (SAM) at https://sam.gov.
All applicants must sign the Debarment/Suspension Certification form, certifying that their agency/organization and any affiliated subcontractors are not subject to any such federal exclusions.
A printout confirming your organization's "Active" registration status in SAM.gov must be downloaded and attached as an appendix to the application.
Instructions on how to register, renew, or update your SAM entity are provided on page 17 of the solicitation.
By signing this Debarment/Suspension Certification form, you're certifying that neither your agency/organization nor any subcontractor affiliated with your agency/organization has been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department or agency.
Certifying Representative
Name (print): _K_a_n_ik_a_K_i_th SAM UEI: RGEUDLBZH2K7
Title (print): City Manager
Signature:-~---'-- '---· Date: _1_1_-1_4_-_25 _
33 December 1, 2025 CC Regular Mtg Page 211 of 287
Project Location
City Boundary
Project Location
San Fernando Trolley Route
San Fernando Trolley Stops
MTA Bus Stops
Metrolink Station
Project Map
FTA Section 5310 Program
City of San Fernando
Service Area ZIP codes:
91340
91341
91342
December 1, 2025 CC Regular Mtg Page 212 of 287
RESOLUTION NO. 7827
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN FERNANDO, CALIFORNIA, AUTHORIZING THE
EXECUTION OF A CALL FOR PROJECTS PROPOSITION C
FUNDING AGREEMENT WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY FOR THE
SAN FERNANDO CITYWIDE SIGNAL SYNCHRONIZATION
AND BUS SPEED IMPROVEMENTS PROJECT
WHEREAS, funding for the Call for Projects comes from a variety of local, state, and federal sources;
WHEREAS, the City of San Fernando submitted an application for a Call for Projects Proposition C Grant to complete design and construction of the San Fernando Citywide Signal Synchronization and Bus Speed Improvements Project;
WHEREAS, as part of the 2015 Call for Projects, the Los Angeles County Metropolitan Transit Authority Board of Directors, at its meeting on September 24, 2015, authorized a grant to the City of San Fernando for its Citywide Signal Synchronization and Bus Speed Improvements Project;
WHEREAS, Los Angeles County Metropolitan Transportation Authority is responsible for the administration of the Call for Projects Proposition C grant and has approved the City of San Fernando's submittal under this grant program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN
FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Manager ("the Authorized Representative") or designee is hereby authorized and directed to sign and file, for and on behalf of the City of San Fernando, a funding agreement from the Los Angeles County Metropolitan Transportation Authority for the design and construction of the San Fernando Citywide Signal Synchronization and Bus Speed Improvements Project.
SECTION 2. This Authorized Representative, or his/her designee, is designated to represent the City of San Fernando in carrying out the City's responsibilities under the funding agreement, including certifying disbursement requests on behalf of the City and in compliance with applicable requirements.
December 1, 2025 CC Regular Mtg Page 213 of 287
PASSED, APPROVED, AND ADOPTED this 4th day of December, 2017.
ATTEST:
~ -Ji ~
Elena G. Chavez, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF SAN FERNANDO )
I HEREBY CERTIFY that the foregoing Resolution was approved and adopted at a regular meeting of the City Council held on the 4th day of December, 2017, by the following vote to wit:
A YES: Ballin, Fajardo, Gonzales, Lopez, Soto - 5
NOES: None
ABSENT: None
Elena G. Chavez, City Clerk
2 December 1, 2025 CC Regular Mtg Page 214 of 287
CITY COUNCIL
MAYOR
MARY MENDOZA
VICE MAYOR
MARY SOLORIO
COUNCILMEMBER
JOEL FAJARDO
COUNCILMEMBER
VICTORIA GARCIA
COUNCILMEMBER
PATTY LÓPEZ
PUBLIC WORKS
DEPARTMENT
117 M ACNEIL S TREET
SAN F ERNANDO
C ALIFORNIA
91340
(818) 898 -1222
WWW .SFCITY .ORG
November 10, 2025
Los Angeles County Metropolitan Transportation Authority (Metro) Attention: FTA Section 5310 Program
RE: Match Commitment Letter – City of San Fernando
This letter serves as the City of San Fernando’s formal commitment to provide the required local cash match for the proposed Truman Street Mobility Enhancement Project submitted under the Federal Transit Administration (FTA) Section 5310 Program.
The City commits to providing a local match amount of $80,000, representing 10% of the total project cost. The proposed local match funding of $80,000 will be made up of a combination of various funds, such as Gas Tax, Prop. A, Prop. C, Measure W, and Landscape and Lighting Maintenance Assessments. Such funding is part of the regular City sidewalk/street/bus stops, maintenance operations.
The City certifies that these funds are available, budgeted, and will be used exclusively to meet the non-federal match requirement for this project. The City will also ensure that all expenditures comply with federal, state, and Metro grant requirements.
Sincerely,
Kanika Kith
City Manager
December 1, 2025 CC Regular Mtg Page 215 of 287
CITY COUNCIL
MAYOR
MARY MENDOZA
VICE MAYOR
MARY SOLORIO
COUNCILMEMBER
JOEL FAJARDO
COUNCILMEMBER
VICTORIA GARCIA
COUNCILMEMBER
PATTY LÓPEZ
PUBLIC WORKS
DEPARTMENT
117 M ACNEIL S TREET
SAN F ERNANDO
C ALIFORNIA
91340
(818) 898 -1222
WWW .SFCITY .ORG
November 10, 2025
Los Angeles County Metropolitan Transportation Authority (Metro) Attention: FTA Section 5310 Program
RE: Civil Rights Certification Letter – City of San Fernando Pursuant to the Federal Transit Administration (FTA) Section 5310 program requirements, the City of San Fernando hereby certifies the following:
There were no lawsuits or complaints received or acted on in the last 12 months relating to Title VI or other relevant Civil Rights requirements.
The City of San Fernando has an active Title VI Plan that has been approved by the City Council.
The City established language access policies through Resolution 8230, which adopted the City’s Community Engagement Framework, including an outline on potential barriers to access, such as language, and potential solutions to address those barriers. The plan includes a list of acceptable engagement methods, an outline of how to evaluate access, and a sample community engagement plan for City staff to follow.
Sincerely,
Kanika Kith
City Manager
December 1, 2025 CC Regular Mtg Page 216 of 287
CITY OF SAN FERNANDO
Unique Entity ID
RGEUDLBZH2K7
CAGE / NCAGE
4RNW7
Purpose of Registration
All Awards
Registration Status
Active Registration
Expiration Date
Jun 17, 2026
Physical Address
117 N Macneil ST
San Fernando, California 91340-2911
United States
Mailing Address
117 N Macneil ST
San Fernando, California 91340-2911
United States
Business Information
Doing Business as
(blank)
Division Name
City Managers Office
Division Number
(blank)
Congressional District
California 29
State / Country of Incorporation
(blank) / (blank)
URL
(blank)
Registration Dates
Activation Date
Jun 19, 2025
Submission Date
Jun 17, 2025
Initial Registration Date
May 17, 2007
Entity Dates
Entity Start Date
Aug 31, 1911
Fiscal Year End Close Date
Jun 30
Immediate Owner
CAGE
(blank)
Legal Business Name
(blank)
Highest Level Owner
CAGE
(blank)
Legal Business Name
(blank)
Executive Compensation
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.
Proceedings Questions
Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions.
Exclusion Summary
Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:
Yes
Entity Types
Business Types
Entity Structure
U.S. Government Entity
Entity Type
US Local Government
Organization Factors
(blank)
Profit Structure
(blank)
Last updated by Sonia Gomez-Garcia on Jun 17, 2025 at 10:02 AM CITY OF SAN FERNANDO Nov 08, 2025 02:40:58 AM GMT
https://sam.gov/entity/RGEUDLBZH2K7/coreData?status=null Page 1 of 2 December 1, 2025 CC Regular Mtg Page 217 of 287
Socio-Economic Types
Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.
Government Types
U.S. Local Government
City
Other Government Entities
Planning Commission
Financial Information
Accepts Credit Card Payments
No
Debt Subject To Offset
No
EFT Indicator
0000
CAGE Code
4RNW7
Points of Contact
Electronic Business
Sonia Gomez-Garcia
117 N Macneil Street
San Fernando, California 91340
United States
Government Business
Sonia Garcia, Senior Accountant
117 N Macneil Street
San Fernando, California 91340
United States
Maria Calleros 117 N Macneil Street
San Fernando, California 91340
United States
Service Classifications
NAICS Codes
Primary
Yes
NAICS Codes
921190
NAICS Title
Other General Government Support
Disaster Response
This entity does not appear in the disaster response registry.
Last updated by Sonia Gomez-Garcia on Jun 17, 2025 at 10:02 AM CITY OF SAN FERNANDO Nov 08, 2025 02:40:58 AM GMT
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, City Manager
By: William Evans, Interim Director of Public Works
Patsy Orozco, Civil Engineering Assistant II
Date: December 1, 2025
Subject: Consideration to Award A Professional Services Contract with SA Associates for Preparation of the City’s 2025 Urban Water Management Plan RECOMMENDATION:
It is recommended that the City Council:
a. Award a Professional Services Contract with SA Associates (Attachment “A” – Contract No. 2453) for preparation of the City’s 2025 Urban Water Management Plan in an amount not-to-exceed $45,000;
b. Authorize the City Manager, or designee, to make non-substantive changes and execute contract and all related documents.
BACKGROUND:
1. On June 21, 2021, the City Council adopted Resolution No. 8074 approving the 2020 Urban Water Management Plan (UWMP).
2. On October 15, 2025, the City posted the Request for Proposal (RFP) for preparation of the City’s 2025 Urban Water Management Plan on the City website and sent to seven (7) engineering firms.
3. On November 5, 2025, the City received three (3) proposals for preparing the 2025 UWMP.
ANALYSIS:
The Urban Water Management Act (AB 797) was enacted in 1983, and it requires all California urban water retailers supplying more than 3,000 acre-feet per year, or providing water to more than 3,000 customers, to develop an Urban Water Management Plan (UWMP). The purpose of the Act is to ensure water agencies conduct long-term resource planning to provide adequate December 1, 2025 CC Regular Mtg Page 221 of 287
Consideration to Award A Professional Services Contract with SA Associates for Preparation of the 2025 Urban Water Management Plan
water supplies meeting existing and future water demands. Plans must be updated every five (5) years and filed with the California Department of Water Resources (DWR).
The City falls under the requirements of Assembly (AB) 797 and must prepare and adopt an updated UWMP every five (5) years for its service area. The City first adopted the Urban Water Management Plan in 1985 and has been in compliance with the regular adoptions every five (5) years with the last 2020 UWMP adopted in 2021. The City’s 2025 UWMP must be adopted by the City Council and submitted to the California Department of Water Resources (DWR) on or before July 1, 2026.
On October 15, 2025, the City published on the City website, a RFP for a consultant to prepare the 2025 Urban Water Management Plan. The City received three (3) proposals by the posted due date of Wednesday, November 5, 2026. The following table summarizes the submittals received for the project:
Company City Amount
CIVILTEC Engineering, Inc. Upland $ 68,840
SA Associates Arcadia $ 45,000
WEST & Associates Foothill Ranch $ 32,500
A selection committee made up of qualified staff from Engineering and Water Departments convened to review submitted proposals. The selection of the consultant was based on criteria set forth in the RFP. The City evaluated the information provided in the proposals using the following criteria: Comprehension and responsiveness of the requirements of the 2025 UWMP Guidebook for Urban Water Suppliers with respect to the Water Code, experience and qualifications of the firm and essential personnel assigned to this UWMP, ability to meet all milestones in a timely manner, and information obtained by references. After careful review and analysis by the committee, the proposals ranked as shown below.
Ranking Company Amount
1 SA Associates $ 45,000
2 WEST & Associates $ 32,500
3 CIVILTEC Engineering $ 68,840
The selection committee unanimously concluded that SA Associates (Exhibit “A” to Attachment “A”), was the most qualified for the preparation of the City’s 2025 UWMP based on their clear understanding of the scope of work, DWR requirements, and extensive knowledge and experience in the preparation of this plan. SA Associates has extensive experience in water resource planning and preparations of UWMPs. SA Associates has successfully prepared and submitted several Urban Water Management Plans (2010, 2015, and 2020) to the California Department of Water Resources (DWR) on behalf of the City.
December 1, 2025 CC Regular Mtg Page 222 of 287
Consideration to Award A Professional Services Contract with SA Associates for Preparation of the 2025 Urban Water Management Plan
Referenced below is a brief overview of the project schedule for the City to adopt the final 2025 Urban Water Management Plan for the submittal to DWR:
Project Timeline
• Data Collection and Analysis December 2025
• Release Draft 2025 UWMP March 2026
• Publish/Post 60 Calendar Day Public Hearing Notification April 2026 for adoption of 2025 UWMP
• Release Final Draft of the 2025 UWMP May 2026
• Public Hearing for Adoption of Final Draft of 2025 UWMP June 2026 • Submit Adopted 2025 UWMP to DWR June 2026
BUDGET IMPACT:
Sufficient funding is included in the Fiscal Year 2025-2026 Adopted Budget within the Water Fund (Account No. 070-385-0000-4600) to cover the expenditures related to this professional services agreement.
CONCLUSION:
It is recommended that the City Council approve a contract with SA Associatesfor the preparation of the City’s 2025 Urban Water Management Plan in an amount not-to-exceed $45,000 and authorize the City Manager to make non-substantive changes and execute the agreement and any related documents.
ATTACHMENT:
A. Contract No. 2453, including
Exhibit “A” – SA Associates Proposal
December 1, 2025 CC Regular Mtg Page 223 of 287
ATTACHMENT “A”
CONTRACT NO. 2453
PROFESSIONAL SERVICES AGREEMENT
SA ASSOCIATES
Preparation of 2025 Urban Water Management Plan
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 1st day of December, 2025 (hereinafter, the “Effective Date”), by and between the CITY OF SAN FERNANDO, a municipal corporation (“CITY”) and SA ASSOCIATES (hereinafter, “CONSULTANT”).
For the purposes of this Agreement CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:
I. ENGAGEMENT TERMS
1.1 SCOPE OF WORK: Subject to the terms and conditions set forth in this Agreement and all exhibits attached and incorporated hereto, CONSULTANT agrees to perform the services and tasks set forth in Exhibit “A” (hereinafter referred to as the “Scope of Work”).
CONSULTANT further agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Work. For the purposes of this Agreement the aforementioned services and tasks set forth in the Scope of Work shall hereinafter be referred to generally by the capitalized term “Work.” CONSULTANT shall not commence with the performance of the Work until such time as CITY issues a written Notice to Proceed.
1.2 PROSECUTION OF WORK: The Parties agrees as follows:
A. Time is of the essence of this Agreement and each and every provision contained herein. The Work shall be commenced within five (5) calendar days of CITY’s issuance of a Notice to Proceed, and shall be completed on schedule so that the City can adopt the 2025 Urban Water Management Plan by no later than June 1, 2026 and the CONSULTANT shall submit the 2025 Urban Water Management Plan to California Department of Water Resources (DWR) on or before July 1, 2026 (the “Completion Date”);
B. CONSULTANT shall perform the Work continuously and with due diligence so as to complete the Work by the Completion Date. CONSULTANT shall cooperate December 1, 2025 CC Regular Mtg Page 224 of 287
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with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors or agents;
C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; D. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; AND
E. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.
1.3 COMPENSATION:
A. CONSULTANT shall perform the various services and tasks set forth in the Scope of Work in accordance with the compensation fee schedule dated November 5, 2025 noted in Exhibit “A” (hereinafter, the “Approved Rate Schedule”).
B. Section 1.3(A) notwithstanding, CONSULTANT’s total compensation for the performance and completion of the Work shall not exceed the sum of FORTY-FIVE THOUSAND DOLLARS ($45,000) (hereinafter, the “Not-to-Exceed Sum”). CONSULTANT further agrees that the Not-to-Exceed Sum is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work.
1.4 PAYMENT OF COMPENSATION: The Not-to-Exceed Sum shall be paid to CONSULTANT in monthly increments as the Work is completed. Following the conclusion of each calendar month, CONSULTANT shall submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice shall indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY shall notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.
December 1, 2025 CC Regular Mtg Page 225 of 287
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1.5 ACCOUNTING RECORDS: CONSULTANT shall maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY shall have the right to access and examine such records, without charge, during normal business hours. CITY shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
1.6 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Work, CONSULTANT shall deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT shall only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.
II. PERFORMANCE OF AGREEMENT
2.1 CITY’S REPRESENTATIVES: The CITY hereby designates the City Manager and Civil Engineering Assistant II (hereinafter, the “CITY Representatives”) to act as its representatives for the performance of this Agreement. The CITY Manager shall be the chief CITY Representative. The CITY Representatives or their designee shall act on behalf of the CITY for all purposes under this Agreement. CONSULTANT shall not accept directions or orders from any person other than the CITY Representatives or their designee.
2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Shahnawaz Ahmad, PROJECT MANAGER to act as its representative for the performance of this Agreement (hereinafter, “CONSULTANT Representative”). CONSULTANT Representative shall have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. CONSULTANT Representative or his designee shall supervise and direct the performance of the Work, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the CONSULTANT Representative shall constitute notice to CONSULTANT.
2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Work and this Agreement and shall be available to CITY staff and the CITY Representatives at all reasonable times.
December 1, 2025 CC Regular Mtg Page 226 of 287
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All work prepared by CONSULTANT shall be subject to inspection and approval by CITY Representatives or their designees.
2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges and agrees to the following:
A. CONSULTANT shall perform all Work skillfully, competently and to the highest standards of CONSULTANT’s profession;
B. CONSULTANT shall perform all Work in a manner reasonably satisfactory to the CITY;
C. CONSULTANT shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.);
D. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; E. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by CONSULTANT; and
F. All of CONSULTANT’s employees and agents (including but not limited subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.
The Parties acknowledge and agree that CONSULTANT shall perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.
Such effort by CONSULTANT to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the CITY Representatives in writing and in their sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf shall not constitute a release of December 1, 2025 CC Regular Mtg Page 227 of 287
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any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of CONSULTANT’s profession.
2.5 ASSIGNMENT: The skills, training, knowledge and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it shall not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONSULTANT’s duties or obligations under this Agreement without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer shall be ineffective, null and void and shall constitute a material breach of this Agreement.
2.6 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work shall be performed by CONSULTANT or under CONSULTANT’s strict supervision.
CONSULTANT will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and shall at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT shall pay all wages, salaries and other amounts due such personnel and shall assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like.
2.7 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the CITY Representatives to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, December 1, 2025 CC Regular Mtg Page 228 of 287
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such officer, employee, agent, contractor, subcontractor or subconsultant shall be promptly removed by CONSULTANT and shall not be reassigned to perform any of the Work.
2.8 COMPLIANCE WITH LAWS: CONSULTANT shall keep itself informed of and in compliance with all applicable federal, state or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws shall include, without limitation, compliance with all applicable Cal/OSHA requirements.
2.9 NON-DISCRIMINATION: In the performance of this Agreement, CONSULTANT shall not discriminate against any employee, subcontractor, subconsultant, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability or medical condition.
2.10. INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and shall at all times remain, wholly independent contractors and are not officials, officers, employees, departments or subdivisions of CITY. CONSULTANT shall be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT shall have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.
III. INSURANCE
3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Prior to the beginning of and throughout the duration of the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT shall procure and maintain the following insurance coverage, at its own expense:
A. Commercial General Liability Insurance: CONSULTANT shall procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.
December 1, 2025 CC Regular Mtg Page 229 of 287
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B. Automobile Liability Insurance: CONSULTANT shall procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury and property damage.
C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.
D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT shall procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and shall be endorsed to include contractual liability.
3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance shall contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers as additional insureds.
3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement shall be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance shall be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representatives are authorized to authorize lower ratings than those set forth in this Section.
3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT shall be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents or volunteers shall be in excess of CONSULTANT’s insurance and shall not contribute with it.
December 1, 2025 CC Regular Mtg Page 230 of 287
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3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement shall not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.
CONSULTANT hereby waives all rights of subrogation against CITY.
3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is critical to safeguarding CITY’s financial well-being and, indirectly, the collective well-being of the residents of the CITY. Accordingly, CONSULTANT warrants, represents and agrees that its shall furnish CITY with original certificates of insurance and endorsements evidencing the coverage required under this Article on forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the CITY if requested. All certificates of insurance and endorsements shall be received and approved by CITY as a condition precedent to CONSULTANT’s commencement of any Work or any of the Work. Upon CITY’s written request, CONSULTANT shall also provide CITY with certified copies of all required insurance policies and endorsements.
IV. INDEMNIFICATION
4.1 The Parties agree that CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the “CITY Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the CITY Indemnitees with the fullest protection possible under the law.
CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein.
4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of Work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.
4.3 CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT’s failure to pay CITY promptly any indemnification arising under this December 1, 2025 CC Regular Mtg Page 231 of 287
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Article and related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.
4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers.
4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement.
Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.
4.6 CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.
V. TERMINATION
5.1 TERMINATION WITHOUT CAUSE: CITY may terminate this Agreement at any time for convenience and without cause by giving CONSULTANT a minimum of five (5) calendar days’ prior written notice of CITY’s intent to terminate this Agreement. Upon such termination for convenience, CONSULTANT shall be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, December 1, 2025 CC Regular Mtg Page 232 of 287
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CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work. CONSULTANT shall be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, shall operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.
5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:
A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.
B. CONSULTANT shall cure the following Events of Defaults within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 3-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or
ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of December 1, 2025 CC Regular Mtg Page 233 of 287
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the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.
In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT shall include, but shall not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; (v) CONSULTANT’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (vii) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.
C. CITY shall cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.4, above, shall be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.
D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT shall be compensated only for December 1, 2025 CC Regular Mtg Page 234 of 287
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those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.
E. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.
CONSULTANT shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.
G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.
5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this December 1, 2025 CC Regular Mtg Page 235 of 287
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Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto shall not operate to terminate any Article, Section or provision contained herein which provides that it shall survive the termination or normal expiration of this Agreement.
VI. MISCELLANEOUS PROVISIONS
6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data shall be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, drawings, designs, renderings, specifications, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT shall require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY shall be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.
6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONSULTANT without prior written consent by CITY. CITY shall grant such consent of disclosure as legally required. Upon request, all CITY data shall be returned to CITY upon the termination or expiration of this Agreement.
CONSULTANT shall not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.
6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to December 1, 2025 CC Regular Mtg Page 236 of 287
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have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.
6.4 NOTICES: All notices permitted or required under this Agreement shall be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:
CONSULTANT: CITY:
SA ASSOCIATES
1130 W. Huntington Drove, Unit 12
Arcadia, CA 91007
Attn: Shahnawaz Ahmad, P.E.
Title: President
Phone: (626) 821-3456
Fax: (626) 445-1461
Email: [email protected];
City of San Fernando
Public Works/Engineering
117 Macneil Street
San Fernando, CA 91340
Attn: Civil Engineering Assistant II
Phone: (818) 898-1222
Fax: (818) 361-6728
Such notices shall be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyeight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.
6.5 COOPERATION; FURTHER ACTS: The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as are reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.
6.6 SUBCONTRACTING: CONSULTANT shall not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.
6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other contractors in connection with the various projects worked upon by CONSULTANT.
6.8 PROHIBITED INTERESTS: CONSULTANT warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or December 1, 2025 CC Regular Mtg Page 237 of 287
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resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.
6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.
6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.
6.12 SUCCESSORS AND ASSIGNS: This Agreement shall be binding on the successors and assigns of the Parties.
6.13 NO THIRD PARTY BENEFIT: There are no intended third party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.
6.14 CONSTRUCTION OF AGREEMENT: This Agreement shall not be construed in favor of, or against, either Party but shall be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.
6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement shall be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver shall be void and invalid.
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6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement shall control.
6.19 ENTIRE AGREEMENT: This Agreement including all attached exhibits is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, or entered into between CITY and CONSULTANT prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid or binding. No amendment, modification or supplement to this Agreement shall be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.
6.20 COUNTERPARTS: This Agreement shall be executed in three (3) original counterparts each of which shall be of equal force and effect. No handwritten or typewritten amendment, modification or supplement to any one counterparts shall be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart shall be delivered to CONSULTANT and the remaining two original counterparts shall be retained by CITY.
(SIGNATURE PAGE TO FOLLOW)
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF SAN FERNANDO SA ASSOCIATES
By: By:
Kanika Kith, City Manager
Name:
APPROVED AS TO FORM Title:
By:
Richard Padilla, City Attorney
December 1, 2025 CC Regular Mtg Page 240 of 287
ASS
S
OC
A
IATES
EXHIBIT "A" December 1, 2025 CC Regular Mtg Page 241 of 287 SA
ASSOCIATES
November 5, 2025
Public Works Department
City of San Fernando
117 Macneil Street
San Fernando, CA 91340
Attention: Patsy Orozco, Civil Engineering Assistant II Subject: Proposal for the Preparation of the 2025 Urban Water Management Plan Dear Ms. Orozco:
Enclosed is SA Associates' proposal submittal to prepare the City of San Fernando's (City) 2025 Urban Water Management Plan (UWMP).
In the following proposal, you will see how SA Associates provides the experience and knowledge to meet your project needs and goals. We are committed to providing the resources and quality services that you are seeking for the update of the City's UWMP. SA Associates has extensive experience in the preparation of UWMPs and we understand the level of attention and support necessary to meet the demands of this project and the expectations of the Department of Water Resources (DWR).
For your project, we have committed a team of experienced professionals to provide the leadership, management skills, and similar project experience to make your project a successful one. I personally have overseen the preparation of over 49 UWMPs since 1990. Our experience also benefits the City as we are familiar with the changes to the water code (SB7x7, AB1668, and SB606) and how it relates to the preparation of 2025 UWMPs. We prepared fourteen 2015 UWMPs and fourteen 2020 UWMPs. DWR had no significant comments on the 2020 UWMPs we prepared in terms of submittal/reporting requirements. We are also currently preparing two UWMPs for 2025. Preparation of the other 2025 UWMPs will overlap the City's and entail some cost savings for the City.
CITY OF SAN FERNANDO SELECTION CRITERIA SA ASSOCIATES DELIVERS Comprehension and responsiveness of the
requirements of 2025 UWMP Guidebook/ Ability
to gather all required data/ Experience and
qualifications/ Information from references
Ability to meet all milestones / Ability to submit
DWR approved 2025 UWMP by July 1, 2026 I
Ability to deliver final 2025 UWMP within budget
Ability to communicate with staff, coordinate
meetings, and provide updates
The team has prepared over 49 UWMPs for 1990,
1995, 2000, 2005, 2010, 2015, and 2020 and is
currently preparing 2 UWMPs for 2025. The vast
majority of the plans were accepted on the first
submittal. Our references can attest to the quality of
our delivered UWMPs and our commitment to a
successful project.
Overall project management will ensure all project
tasks are completed within the budget and schedule.
We have prepared the 2000, 2005, 2010, 2015, and
2020 UWMP's for the City, and thus, we are very
familiar with the City's needs, data, and personnel.
The team will maintain clear lines of communication
and be available to meet with the City and attend
Public Hearing, as necessary.
If selected, we are committed to complete the project successfully, within budget, and on schedule. 1130 W. Huntington Drive, Unit 12, Arcadia, CA 91007 · TEL 626.821.3456 · FAX 626.445.1461 December 1, 2025 CC Regular Mtg Page 242 of 287
SA Associates acknowledges acceptance of the City's Professional Service Agreement as well as any insurance and business license requirements.
We have read and understand the RFP in its entirety, including, without limitation, the scope and nature of the work, schedules, and RFI No. 1.
Mr. Shahnawaz Ahmad is the primary contact and officer authorized to execute legal documents on behalf of the firm. Please contact Mr. Ahmad at [email protected]. He is based in the Arcadia Office:
1130 W. Huntington Drive, Unit 12, Arcadia, CA 910071 Tel 626.821.3456 I Fax 626.445.1461.
We thank you for the opportunity to submit our proposal. Please call me if you have any questions or desire additional information.
Very truly yours,
Shahnawaz Ahmad, P.E.
President
enclosures
,.
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ASSSOCA IATES
TABLE OF CONTENTS
TRANSMITTAL LETTER
SECTION I:
SECTION II:
SECTION Ill:
SECTION IV:
METHODOLOGY
THE TEAM
RELEVANT PROJECT EXPERIENCE
PROJECT SCHEDULE
(OUR PROPOSAL FEE IS ENCLOSED IN A SEPARATE SEALED ENVELOPE) TABLE OF CONTENTS Page 1 of 1
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SECTION I: METHODOLOGY
PROJECT UNDERSTANDING
It is our understanding that the City of San Fernando (City) is seeking engineering services for the preparation of the 2025 Urban Water Management Plan (UWMP). As mandated by the State of California's Urban Water Management Planning Act, every urban water supplier providing water for municipal purposes to more than 3,000 customers, or supplying more than 3,000 acre-feet of water annually, is required to prepare and adopt an UWMP containing prescribed requirements. The Plan needs to be periodically reviewed at least once every five years.
The 2025 UWMP will be in accordance with the 1983 Urban Water Management Planning Act and subsequent amendments, including the passage of the Water Conservation Act of 2009, SBx7-7 (20%x2020 -Steinberg), by presenting water use target data that reflects the water supplier's standing on achieving the 20x2020 mandate.
An UWMP is required in order for a water supplier to be eligible for State grants and loans and drought assistance. An UWMP is considered to be a foundation document and a source of information for Water Supply Assessments (Senate Bill 610) and Written Verifications of Water Supply (SB 221). In addition, an UWMP may serve as a long-range planning document for water supply, a source of data for development of a regional water plan, and a source document for cities and counties as they prepare their General Plans. These planning documents are linked, and their accuracy and usefulness are interdependent.
As with the 2020 UWMPs, the 2025 UWMPs must have a public notification period of 60 days prior to the public hearing and are to be submitted to the California Department of Water Resources (DWR) by July 1, 2026. Per Senate Bill No. 149, Chapter 49, the deadline for submitting the 2025 UWMP has been revised from December 31, 2025 to July 1, 2026 to allow water suppliers sufficient time to incorporate 2025 reporting data required by the 20x2020 water conservation statute. Once the Draft 2025 UWMP Guidebook becomes available on DWR's website, we will thoroughly review it and follow the revised guidelines in preparing the 2025 UWMP. DWR anticipates releasing the Draft 2025 UWMP Guidebook sometime in November 2025. We plan to attend the DWR UWMP Guidebook Public Workshop on November 17, 2025 and participate in DWR's 2025 UWMP training workshops. When the 2025 UWMP Guidebook is released, we will note all changes from the 2020 UWMP Guidebook.
In addition to updating the UWMP, the Project scope of work also includes updating the Water Shortage Contingency Plan (WSCP).
KEY UPDATES TO 2025 UWMPS
Per our recent discussions with DWR staff and our review of the latest changes to the California Water Code* enacted by Senate Bill No. 606 and Assembly Bill No. 1668, we understand the following to be some of the key updates to the previous UWMPs:
1. Updates to Water Shortage Contingency Plan
• Shortage contingency section of UWMP to discuss six water shortage levels corresponding to 10, 20, 30, 40, 50, and greater than 50 percent shortages.
• New standard for indoor water use of 55 gallons per person per day.
2. Enforcements of SBx7-7
• Agencies must provide a description in the 2025 UWMP how their water use goals of the 20%x2020 were met. Beginning in 2021, agencies must comply with 2020 goals to be eligible for State funds. An urban retail water supplier's failure to meet those goals will establish a violation of law for purposes of any state administrative or judicial proceeding.
3. Water Losses
• Agencies must indicate the quantity of water losses for five years, if not already shown in UWMPs, and show whether the agency met the distribution loss standards enacted by the State Water Resources Control Board (SWRCB).
4. Strategic Planning
• UWMPs to include a "lay description" of how much water the agency has on a reliable basis, how much it needs for the foreseeable future, what the agency's strategy is for meeting its water needs, and the challenges facing the agency.
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5. Updates to Demand Management Measures (DMMs)
• Narrative to be included describing the DMMs the supplier plans to use to achieve its water use objective by January 1, 2027.
6. Seismic Risk Assessment
• UWMPs to include a seismic risk assessment and mitigation plan to assess the vulnerability of each of the various facilities of a water system and mitigate those vulnerabilities.
7. Five-Year Drought Risk Assessment
• Drought risk assessment section of UWMP to discuss reliability of each supply source during a drought lasting five consecutive water years. Drought risk assessment also to include considerations of the historical drought hydrology.
8. Groundwater Supplies Coordination
• UWMPs to be consistent with Groundwater Sustainability Plans, in areas where those plans have been completed by Groundwater Sustainability Agencies.
9. Climate Change
• Description of plausible climate change impacts on projected supplies and demands to be included.
10. Energy Intensity
• UWMPs must include description of the energy intensity of the water production and delivery system associated with each source of water.
11. Urban Water Use Objective
• UWMPs to include the discussion of the agency's urban water use objective in context of Making Conservation a California Way of Life (AB 1668 and SB 606). *Note: Updates above are based on DWR's 2020 UWMP Guidebook. Further updates and applicable changes to the Water Code will be incorporated upon review of DWR's Final 2025 UWMP Guidebook anticipated to be released in February/March 2026.
PROJECT APPROACH
Due to our past experience, we will prepare the 2025 UWMP in accordance with a work plan we have developed for preparing 2025 UWMPs. This work plan divides the project work into distinct categories, most of which can be performed simultaneously by different project team members to provide greater efficiency and value for the City.
These categories are listed below:
1. Collect and Review Available Data from the City.
2. Collect and Review Available Data from Outside Agencies as necessary. Establish Personal Contacts between Agency and the City as necessary.
3. Per SBx7-7, evaluate the 2015 Calculated Baseline Water Use (previous Mid-Term Goals) and 2020 Goals.
4. Evaluate Current Drought conditions, Current 20x2020 Standing, and Impacts of SBx7-7 on the City.
Determine Requirements for meeting 2020 Goals.
5. Prepare Draft and Final UWMP.
6. Assist the City with Advertisement, Public Outreach, Public Hearing, Council Relations (Including Attending Council Meeting).
7. Submit Adopted UWMP to DWR*.
*Note: After submittal to DWR, feedback is expected concerning the content of the City's UWMP as it relates to the legal requirements of the Water Code. It is anticipated that DWR may take up to four years to provide feedback on the City's UWMP.
The work involved with categories 1, 2, and 6 involve City staff assistance; however, we will attempt to minimize City staff time involvement for this work in order to create additional value for the City.
SCOPE OF WORK
We will provide the services as described below:
A Preliminary Water System Analysis and Data Collection Work to be performed under this work item shall include, but not be limited to, gathering all data pertinent to SECTION I: METHODOLOGY Page 2 of 7
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B.
C.
the preparation of the 2025 UWMP, reviewing the 2020 UWMP, conducting a kick-off meeting, establishing internal contacts with City staff, establishing contacts with outside agencies necessary to obtain additional data and assistance as it becomes necessary, and conducting a thorough review of all data received as it relates to the UWMP requirements. Per Question 6 in RFI No. 1, the kick-off meeting shall be in-person.
Coordination with the Public and Outside Agencies
Under this work item, we will assist the City in developing a public outreach program complying with the requirements of the Water Code §10642 and §10644. We will develop a list of the agencies with which the City is required to coordinate preparation of their UWMP. The type of coordination will include, but not be limited to, data/information exchange and review, participation in plan development, comment on the plan, contact for assistance, received copy of draft and final report, and sent notice of UWMP update, public hearing, and adoption. In the 2025 UWMP, we will include a summary and documentation of public outreach and coordination with agencies (i.e., documentation that the City has provided 60-day notification letters to encourage agencies to participate in the UWMP preparation process). We will also assist the City in drafting the coordination letters and notices (2-week and 1-week) for the public hearing as required by the Water Code §10621(b), §10620(d), and §10642.
Preparation of Draft Urban Water Management Plan/Progress Meetings with the City This work item shall include the preparation of the 2025 UWMP per the latest requirements, and shall include the following content:
1. Describe the service area of the City. Include current and projected population in five-year increments over a 25-year period. This data will be provided by the City. The population forecast will utilize the DWR Population Tool included in the latest UWMP guidelines.
2. Identify and quantify the existing and planned sources of water available to the City over the same five-year increments as in Task C1.
3. Describe the groundwater basin from which the City extracts groundwater, and provide information such as the static pumping levels, water quality, extraction rate, total storage, and recharge. This data will be provided by the City.
4. Describe the reliability of the water supply and vulnerability to seasonal or climatic shortages, and provide data for an average water year, a single dry water year, and multiple dry water years.
5. Describe the opportunities for exchanges or transfers of water on a short-term or long-term basis.
6. Quantify past, current, and projected water use over the same five-year increments as in Task C1 and identify the uses among water use sectors (i.e., single-family, multifamily, commercial, etc.).
7. Describe the City's water demand management measures (DMMs). This description will include:
a. A description of the planned efforts of the water agency in implementing each of the following DMM categories:
(1) Water Waste Prevention Ordinances
(2) Metering
(3) Conservation Pricing
(4) Public Education & Outreach
(5) Programs to assess and manage distribution system real loss (6) Water conservation program coordination and staffing support (7) Other DMMs
b. A schedule of implementation for all water demand management measures proposed or described in the Plan.
c. A description of the City's current water rate structure.
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d. A description of the methods that the City will use to evaluate the effectiveness of water demand management measures implemented or described under the Plan. e. An estimate, if available, of existing conservation savings on water use within the City's service area, and the effect of such savings on the City 's ability to further reduce demand.
8. Describe the City's Water Losses. We will do the following:
(1) Indicate the quantity of water losses using American Water Works Association (AWWA) calculation method and show whether the City met the distribution loss standards enacted by the SWRCB.
9. Evaluate each DMM that is not currently being implemented or scheduled for implementation. In the course of the evaluation, first consideration will be given to water demand management measures, or combination of measures, that offer lower incremental costs than expanded or additional water supplies.
10. Prepare a detailed description of expected future projects and programs, other than the demand management programs, that the City may implement to increase the amount of the water supply available to the City in average, single-dry, and multiple dry water years. Future projects include potential water supply improvements of the Bay Delta Conservation Plan.
11. Describe the opportunities for development of desalinated water, including ocean water, brackish water, and ground water, as a long-term supply.
12. Provide the wholesale agency, Metropolitan Water District (MWD), with water use projections in fiveyear increments to 25 years or as far as data is available.
13. Update the WSCP, which includes the following elements:
a. Six stages of action to be undertaken in response to water supply shortages, including up to greater than 50 percent reduction in water supply, and an outline of specific water supply conditions that are applicable to each stage.
b. An estimate of the minimum water supply available during each of the next five water years based on the driest five-year historic sequence for water supply. c. Actions to be undertaken to prepare for, and implement during, a catastrophic interruption of water supplies, including a regional power outage, an earthquake, or other disaster. d. Additional mandatory prohibitions against specific water use practices during water shortages, including prohibiting the use of potable water for street cleaning. e. Consumption reduction methods in the most restrictive stages. f. Penalties or charges for excessive use.
g. The revenue and expenditure impacts, and proposed measures to overcome those impacts. h. A draft water shortage contingency resolution or ordinance. i. A mechanism for determining actual reductions in water use pursuant to the urban water shortage contingency analysis.
13. Evaluate how the City met the requirements of SBx7-7 to achieve a 20% reduction in urban per capita water use by December 31, 2020.
14. Provide information, to the extent available, on recycled water and its potential for use as a water source in the City's service area.
15. Include information, to the extent practicable, relating to the quality of existing sources of water available to the City over five-year increments over the next 25 years and the manner in which water quality affects water management strategies and supply reliability.
16. Provide an assessment of the reliability of the City's water service, which will include an assessment of the reliability of the City's water service to its customers during normal, dry, and multiple dry water SECTION I: METHODOLOGY Page 4 of7
December 1, 2025 CC Regular Mtg Page 248 of 287
SANfERt-JANll) Proposal for 2025 Urban Water Management Plan
ASSSOCA IATES
D.
years. This water supply and demand assessment will compare the total water supply sources available to the City with the total projected water use over the next 25 years, in five-year increments, for a normal water year, a single dry water year, and multiple dry water years.
17. Provide a climate change vulnerability assessment describing how the City will address the impacts of climate change in their water supplies and demands.
18. Include, to the extent available, an estimate of the amount of energy used for the following:
a. To extract or divert water supplies;
b. To convey water supplies to the water treatment plants or distribution system; c. To treat water supplies;
d. To distribute water supplies through its distribution systems; e. For treated water supplies in comparison to the amount used for nontreated water supplies; f. To place water into or withdraw from storage; and
g. Any other energy-related information deemed appropriate
19. Include a seismic risk assessment and mitigation plan to assess the vulnerability of each of the various facilities of a water system and mitigate those vulnerabilities. According to the Water Code, an agency may comply with this requirement by submitting a copy of their most recent adopted local hazard mitigation plan or multi-hazard mitigation plan to address seismic risk*. Work to be performed under this work item does not include development of said mitigation plan. *Note: During our coordination with DWR staff, Julia Ekstrom, who is DWR's Senior Environmental Scientist Supervisor, informed us that water suppliers do not need to prepare their own seismic risk assessment, local hazard, or multi-hazard mitigation plans in order to comply with the 2025 UWMP submittal requirements. If a water supplier does not have one of the three mitigation plans mentioned above, they may instead refer to the already developed hazard mitigation plan from their local land planning authority/county and include a write-up in the UWMP describing their own measures to mitigate seismic risks or a timeline for developing such measures.
20. Prepare a report outlining the findings, conclusions, and recommended actions pursuant to the Urban Water Management Planning Act. Electronic copies (PDF and Word) of the Administrative Draft UWMP will be submitted to the City for internal staff review. Electronic copies of the Public Draft UWMP, incorporating the City's comments, will be submitted to the City for additional review in preparation for City Council review. In addition, we will prepare any necessary meeting materials such as handouts, posters, and presentations. Eight (8) hard copies and electronic copies of the Final Draft UWMP and the Final UWMP, incorporating the public's comments, will be submitted to the City.
21. Prepare monthly progress reports including the following:
a. Work completed in the latest reporting period
b. Work anticipated to be completed in the next reporting period c. Issues identified in the current reporting period
d. Outstanding issues
22. Conduct progress review / coordination meetings with City staff at the draft and final draft completion levels to review the progress. At every meeting, we will provide an agenda and prepare meeting minutes. In addition, we will submit an updated project schedule prior to these coordination meetings.
Any additional meetings will b~ held at the City 's request. Per Question 6 in RFI No. 1, all progress review meetings shall be virtual.
Finalization of UWMP/Coordination with Public/Submission to Department of Water Resources
1. Work to be performed under this work item shall include, but not be limited to, submission of the final SECTION I: METHODOLOGY Page 5 of7
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SAN f ER,_NANill Proposal for 2025 Urban Water Management Plan
ASSSOCA IATES
E.
UWMP to City staff, providing assistance to City staff in conducting a public hearing, attending said public hearing, and providing assistance to City staff for the adoption of the 2025 UWMP. Once the 2025 UWMP is adopted, we will provide assistance in submitting the approved plan to DWR and entering water use data using the DWR Water Use Efficiency Data Tool (WUEdata).
2. Per the RFP, a Draft UWMP is to be submitted to DWR for their review and comments prior to City Council adoption; however, DWR has stated in a workshop for the 2020 UWMP cycle that they will not review a draft submittal prior to a final submittal. After submittal to DWR, feedback is expected concerning the content of the City's UWMP as it relates to the legal requirements of the Water Code.
In the event that DWR requires changes in the report, we will respond/revise the 2025 UWMP to the satisfaction of the City and DWR.
Support Services (Optional)
In addition to the above tasks, we understand the City may assign other tasks that relate to water supply planning. The City intends on having the 2025 UWMP to function as a living document that serves as a planning tool addressing the changes in the City's water resource as they arise. Fees for the Support Services will be provided at the City's request. These tasks shall include, but not be limited to, the following:
1. Updates to the UWMP as required due to significant changes in water supply prior to the next official update is submitted to DWR in 2026.
2. Prepare Annual Water Resources Reports
3. Prepare and/or update the Water Supply Assessments
4. Coordinate with State and local agencies requiring water supply projects and/or data analysis and as needed to support the City's General Plan
5. Planning of the water supply as required by future legislation or regulations.
6. Coordination with the City in regards to groundwater credits, pumping, and other related issues as needed.
7. Coordination with the City's Water and Public Works staff in regards to water conservation and demand management issues as needed.
8. Assess the impacts of climate change on regional and local water resources as needed.
CITY FURNISHED SERVICES
It is anticipated that the City will provide the following:
S
1. erv
O
ic
ff
e
ic
A
ia
r
l
e
S
a
ervice Area Boundaries
~
1 SB 7 _ 7 T t . 2020
2 · ~~:~~n;ri~~ Future Updates to Service Area 2: Wa~er Co~~~erv~tion Resolutions/Ordinances Water Supply Facilities/Locations of Interest
1. Wells
2. Surface Water
3. Imported Supply Interconnections
4. Emergency Supply Interconnections
5. Recycled Water (if applicable)
6. Reservoirs
7. Pending or Future Updates to Water Supply
Facilities
Energy Intensity
Provide energy used:
1. to extract/divert water supplies
2. to convey water supplies
3. to treat water supplies
4. to distribute water supplies
5. to place into or withdraw from storage
6. for treated water vs. nontreated water supplies
7. Other ener -related information
SECTION I: METHODOLOGY Page 6 of7
December 1, 2025 CC Regular Mtg Page 250 of 287
SANfER,_NANffi Proposal for 2025 Urban Water Management Plan
ASSSOCA IATES
Detailed Data
1. Imported water received
2. Groundwater Production
3. Alternate Water Sources (i.e., recycled, grey
water)
4. Miscellaneous Data/Maps, etc.
5. Photographs (to be included in 2025 UWMP)
Water Demands
1. Residential/Commercial/Industrial
2. High-Demand Customers/ Unique Demand
Characteristics
3. Pending or Future Updates to Water Demands
Water Losses
1. Quantity of distribution system water losses
Seismic Risk Assessment
1. Seismic Risk Assessment and Mitigation Plan
2. Local Hazard Mitigation Plan or Multi-Hazard
Mitigation Plan
QUALITY CONTROL METHODS
For this project, we have designated a Quality Control position who will thoroughly review internal drafts of the 2025 UWMP. In addition, we utilize computerized Quality Control methods by using Adobe PDF software as opposed to hard copies to check for formatting and marginal errors normally detected after printing has taken place in order to avoid internal paper waste (i.e., being "green").
Our goal is to present our clients with a superior product and responsive service. To accomplish this, we apply a sound company policy which emphasizes technical strength, professional conduct, efficiency, and communication. We will accomplish our Quality Assurance goals by adhering to review and checking procedures that correspond to our basic philosophy on quality assurance.
Our basic philosophy is described below:
■
■
■
■
■
The review and checking procedure must be a systematic approach with sufficient flexibility to be workable with a wide variety of projects. The timing and level of review must be consistent with project needs.
Responsibility for the quality of the final product rests jointly with the Project Manager/Engineer and the QA/QC reviewer.
Responsibility for scheduling review and checking rests with the Project Manager/Engineer.
All project deliverables must be reviewed by an experienced individual not directly involved in the project, although general familiarity with the project and the client would be desirable.
All projects must be "signed off' by the checker following review an9/or checking.
Experienced staff familiar
with client not involved
with project review
I systernattc revlew/checklnq
Project Manager/Engineer
joint responsibilities:
- quality
- scheduling review
& checking
After review/checking,
checker "signs off" all
project deliverables
The Project Manager will submit monthly progress reports to the City's project manager and conduct progress meetings with City staff (videoconferencing) to review project status. We will frequently check with the Department of Water Resources for any changes or updates to UWMP requirements, and we will utilize any such information to complete the UWMP. Overall project management will ensure all project tasks are completed and are within the budget and schedule.
SECTION I: METHODOLOGY Page 7 of 7
December 1, 2025 CC Regular Mtg Page 251 of 287
SANfERNANII) Proposal for 2025 Urban Water Management Plan
ASSSOCA IATES
SECTION II: THE TEAM
PROJECT TEAM ORGANIZATIONAL CHART
Workload & Availability
Currently, we are
preparing water, sewer,
and storm drain plans and
specifications for several
cities as well as two
UWMPs for other
agencies; however, the
team's current workload
would allow us to
complete the UWMP on
schedule. Thus, our
proposed Project Team
will be available to
conduct all the work tasks
to complete the UWMP
within the timeframe
necessary to meet the
state deadline of July 1,
2026.
Shahnawaz Ahmad, PE, QSD
SA Associates
1130 West Huntington Drive, Unit 12
Arcadia, CA 91007
Tel: 626.821.3456
Jorge Lovo, PE, LEED GA, QSD/QSP
SA Associates
1661 N. Raymond Ave, Suite 100
Anaheim, CA 92801
Tel: 714.871.9083
Adam Roesch, PE, CPSWQ, QSD/QSP
Hugo Magana
SA Associates
1661 N. Raymond Ave, Suite 100
Anaheim, CA 92801
Tel: 714.871.9083
,,
*Key project team members who will be available until project completion.
Resumes for our staff are included in this Section.
SECTION II: THE TEAM Page 1 of 2
December 1, 2025 CC Regular Mtg Page 252 of 287
SANfER,_NANffi Proposal for 2025 Urban Water Management Plan
ASSSOCA IATES
STAFFING ROLES
The Project Manager, Mr. Shahnawaz Ahmad, has considerable experience in preparing previous Urban Water Management Plans. He either personally prepared or oversaw the preparation of fourteen 2015 UWMPs and fourteen 2020 UWMPs. He is in contact with the Department of Water Resources (DWR) and has kept himself apprised of any new developments, regulations, and changes to the 2025 UWMP requirements. Under his guidance, the team will make certain that the UWMP is on schedule and within budget.
The Engineers, Mr. Roesch and Mr. Magana, will assist and receive direction from Mr. Ahmad in doing research and obtaining statistics and reports from the City to compile all the information necessary to produce a comprehensive, thorough, and clearly understandable report. The project team has experience working together on various 2020 UWMP projects and are currently working on the 2025 UWMPs for Foothill Municipal Water District and one of its member agencies, Valley Water Company.
Mr. Lovo has experience in preparing UWMPs. He has the experience necessary to review and give keen insight into the development of the report from start to finish from a QA/QC standpoint. He will ensure that the product is accurate and of high quality and value.
SECTION II: THE TEAM Page 2 of 2
December 1, 2025 CC Regular Mtg Page 253 of 287
A. -5 S SO C A I A T E S
OFFICE:
1130 West Huntington Drive, Unit 12
Arcadia, CA 91007
626.821.3456
[email protected]
EDUCATION:
University of Karachi, Pakistan, B.E.,
Civil Engineering, 1969
University of California, Berkeley, M.S.,
Sanitary Engineering, 1971
REGISTRATION:
Registered Civil Engineer, California
No. 23712
MEMBER:
American Academy of Environmental
Engineers, Diplomate
American Public Works Association
American Society of Civil Engineers
American Water Works Association
California Water Environment
Association
Southern California Water Utilities
Association
Water Environment Federation
SHAHNAWAZ AHMAD, P.E., QSD
Project Manager
OVERVIEW:
Mr. Ahmad established SA Associates in 1989, creating a civil engineering firm focused on city, county and municipal agencies. Mr. Ahmad has over 40 years of experience.
Mr. Ahmad serves as principal-in-charge and/or project manager for projects related to water and sewer system master planning; water resources; water supply and treatment; water reuse; wastewater collection, treatment, and disposal; storm drainage; design of water and wastewater treatment plants, water pipelines, sewers, pumping stations, wells, storage reservoirs, and water reclamation systems; studies of water and wastewater treatment processes; and industrial waste problems.
PROJECT EXPERIENCE
Mr. Ahmad has prepared Urban Water Management Plans and Urban Water Shortage Contingency Plans for the following agencies:
Urban Water
City / Agency
Urban Water Management Shortage
Plan Contingency
Plan
Year-> . 0 LO 0 LO 0 LO 0 0 LO 0
a, a, 0 0 ..... ..... N a, a, 0
a, a, 0 0 0 0 0 a, a, 0
..... ..... N N N N N ..... ..... N
Arcadia ✓ ✓
Alhambra ✓
Azusa ✓ ✓ ✓
Beverly Hills ✓ ✓
Central Basin Municipal Water District ✓
Compton ✓
Covina ✓
Crescenta Valley Water District ✓ ✓
Foothill Municipal Water District ✓ ✓
Glendale ✓
La Palma ✓ ✓ ✓ ✓ ✓ ✓ ✓
Lincoln Avenue Water Company ✓ ✓
Lomita ✓ ✓
Lynwood ✓
Norwalk ✓
Pomona ✓ ✓ ✓ ✓
Rialto ,, ✓
Rubio Canon Land & Water Association ✓ ✓
San Fernando ✓ ✓ ✓ ✓ ✓ ✓
San Gabriel Valley Municipal Water ✓ ✓ District
Santa Monica ✓ ✓
Sierra Madre ✓
South Gate ✓
Suburban Water Systems ✓
Torrance ✓ ✓ ✓ ✓ ✓ ✓
Valley 1,/Vater Company ✓ ✓
Castaic Lake Water Agency/Newhall
County Water District, Santa Clarita Water ✓ ✓
ComoanvNalencia Water Comoanv
*Note: Preparation of the 2020 UWMP also included the preparation of a separate WSCP for adoption.
December 1, 2025 CC Regular Mtg Page 254 of 287
SA __ AssoctATES
OFFICE:
1661 N. Raymond Avenue, Ste. 100
Anaheim, CA 92801
714.871.9083
[email protected]
EDUCATION:
B.S. Civil Engineering
University of Hawaii
REGISTRATION:
Registered Civil Engineer, California
No. C75632
Registered Civil Engineer, Canada
Board of Professional Engineers
CERTIFICATION:
LEED Green Associates - Green Building
Certification Institute,
ID No. 10779963
Construction Management, University of
Quebec, Canada
Professional Studies in Technique of
Architecture, College of Old
Montreal
Qualified SWPPP Developer (QSD)
Qualified SWPPP Practitioner (QSP)
Certificate No. 25596
JORGE LOVO, P.E., LEED G.A., QSD/QSP
Quality Assurance/ Quality Control
OVERVIEW:
Mr. Lovo has over 16 years of experience designing and managing a variety of waterrelated projects and programs ranging from water, wastewater, recycled water, and storm water facilities including conveyance, water quality & treatment, pump stations, and storage. Providing technical leadership on small to large sized projects; supporting teams winning new business; interacting with clients, agencies and other consulting firms; preparing detailed engineering calculations, CAD drawings, estimates, master planning, facilities condition assessment, construction support, preparation of plans, specifications and others documents for permitting and construction.
PROJECT EXPERIENCE:
2020 URBAN WATER MANAGEMENT PLANS
Conducted research and prepared data for the 2020 Urban Water Management Plans for the following agencies:
• Azusa Light & Water
• Central Basin Municipal Water District
• Crescenta Valley Water District
• Foothill Municipal Water District
• Lincoln Avenue Water Company
• Rubio Canon Land and Water Assn.
• Valley Water Company
2015 URBAN WATER MANAGEMENT PLANS
Prepared the 2015 Urban Water Management Plan for the City of Glendale.
CITY OF ANAHEIM
Prepared plans and specifications for Water Main Replacement Projects on (1) Pepper Creek Way, (2) Fern Haven Lane, and Hadrians Crescent (Project) to replace approximately 1,500 ft. of existing cast iron pipe (CIP) to polyvinyl chloride (PVC) pipe along various streets within Anaheim Hills. The pipes were installed between 1960s and 1970s and are in need of replacement due to external corrosion of the pipeline. As a result, the corrosion causes numerous main breaks rendering water loss.
Prepared plans and specifications for an 8" PVC Water Main Replacement in Baja Dr. between Palo Alto Dr. & Pueblo Pl., and Solomon Dr. between Arno Crescent St. & Camino Pinzon, with an approximate length of 1,557 ft.
CRESCENT A VALLEY WATER DISTRICT
Conducted a preliminary feasibility study to use. recycled water at Los Angeles County's Two-Strike Park.
Prepared plans for Crescenta Valley Water District's Well No. 2 at Ordunio Reservoir. The project consists of a new 150 gpm submersible pump and motor for Well No. 2, onsite piping, a chorine feed system using sodium hypochlorite (NAOCL), a nitrate removal treatment facility (by APT Water), upgrade of two existing booster pumps, installation of a masonry or pre-fabricated operations building, installation of a "carport" type building over concrete pad for the nitrate removal facility, water, sewer, and gas services, electrical and telemetry system (SCADA), pavement and other on-site improvements. This project was awarded the American Council of Engineering Companies Project of the Year Award in February 2019.
CITY OF HUNTINGTON BEACH
Pr,ovided design services for the replacement of water valves in approximately 50 separate locations throughout the City's water system. Over 50% of those locations are closer to the coast, in area of low elevations where groundwater may be encountered and the other 50% were located inland. In addition to restoring valve operation, the City required the construction contractor to carefully remove and bag asbestos cement pipe
December 1, 2025 CC Regular Mtg Page 255 of 287
__ _SA_ JORGE LOVO, P.E., LEED G.A., QSD/QSP, Quality Assurance/ Quality Control A S $ 0 C I A T E S .... ...,.""""" ............ ....,.....,...,.,_,. .............. ..,;,;;_,,.iioi,i.....,__,iii.,i ... ....,....,...,.,;,,;,., .... ..,;,;;__, .......... ...,....., _ from each of these valve locations, to collect field data, to collect soil samples, and to store at a location identified by the City for future analysis to determine remaining useful life of ACP as part of the City's Asset Management Program. The valve sizes are 6" to 12" and are in-line valves with no vaults.
CITY OF MONTEREY PARK
Prepared plans and specifications for the water and sewer mains along Atlantic Boulevard. The proposed sewer main is from W. Hellman Avenue to Garvey Avenue with a length of approximately 2,700 LF and shall be 12" Vitrified Clay pipe (VCP).
ROSE HILLS MEMORIAL PARK
Designed the recycled water retrofit for 600 acres of Rose Hills Memorial Park and Cemetery. The design included approximately 4,500 LF of 8" potable water/fire to the four (4) on-site wells and four (4) reservoirs. The project team is coordinating with Rose Hills staff, Upper San Gabriel Valley Municipal Water District, Los Angeles County Sanitation Districts, San Gabriel Valley Water Company, Los Angeles County Fire Department. This project is funded by DWR Proposition 84, Round 3 - Drought Grant and MWD On-Site Recycled Water Retrofit.
CITY OF WHITTIER
Designed the replacement of a water main in the uptown business district, along Comstock Avenue between Hadley Avenue and Wardman Avenue, for an approximate length of 2,000 ft., upgrading a 6" cast iron line to the 12" ductile iron pipe to provide sufficient flow within the area as well as for future improvements.
Designed the replacement of a water main along Beverly Boulevard between Palm Avenue and Citrus Avenue to replace an aging water main with an approximate length of 4,450 ft. The existing 6" cast iron water main will be replaced with an 8" ductile iron pipe. The suggested design will minimize construction and maintenance costs by protecting the existing parkway and pine trees, and providing better access for maintenance of the proposed main.
December 1, 2025 CC Regular Mtg Page 256 of 287
ASSSOCA IATES
OFFICE:
1661 N. Raymond Avenue, Ste. 100
Anaheim, CA 92801
714.871.9083
[email protected]
EDUCATION:
California State University, Long Beach
B.S. Civil Engineering
REGISTRATION:
Registered Civil Engineer
California No. 92220
CERTIFICATIONS:
Certified Professional in Storm Water
Quality (CPSWQ)
Certificate No. 1022
Qualified SWPPP Developer (QSD)
Qualified SWPPP Practitioner (QSP)
Certificate No. 25508
ADAM ROESCH, P.E., CPSWQ, QSD/QSP
Engineer
OVERVIEW:
Mr. Roesch serves as an engineer for various projects, including water main, wells, sewer, storm, & street projects. Due to his knowledge of engineering principles, Mr.
Roesch provides valuable engineering assistance to SA Associates. Also, due to his past and part-time experience in environmental engineering/water quality, Mr. Roesch provides valuable technical assistance, especially in areas related to NPDES permitting, BMPs, stormwater quality, and the permit process for a range of infrastructure projects.
PROJECT EXPERIENCE
2020 URBAN WATER MANAGEMENT PLANS
Conducted research and prepared data for the 2020 Urban Water Management Plans for the following agencies:
• Azusa Light & Water • City of Norwalk
• Central Basin Municipal Water • City of San Fernando
District • San Gabriel Valley Municipal Water
• Crescenta Valley Water District District
• Foothill Municipal Water District • Suburban Water Systems • Lincoln Avenue Water Company • City of South Gate
• Rubio Canon Land and Water • City of Torrance
Assn. • Valley Water Company
2015 URBAN WATER MANAGEMENT PLANS
Prepared the 2015 Urban Water Management Plans for the following agencies:
• City of Alhambra
• City of Azusa
• Crescenta Valley Water District
• Foothill Municipal Water District
• Lincoln Avenue Water Company
• City of Lomita
• Rubio Canon Land and Water Assn
• City of San Fernando
• San Gabriel Valley Municipal Water Dist.
• City of Santa Monica
• City of Sierra Madre
• City of Torrance
• Valley Water Company
CITY OF ANAHEIM
Prepared plans and specifications for Water Main Replacement Projects on (1) Pepper Creek Way, (2) Fern Haven Lane, and Hadrians Crescent (Project) to replace approximately 1,500 ft. of existing cast iron pipe (CIP) to polyvinyl chloride (PVC) pipe along various streets within Anaheim Hills. The pipes were installed between 1960s and 1970s and are in need of replacement due to external corrosion of the pipeline. As a result, the corrosion causes numerous main breaks rendering water loss.
Prepared plans and specifications· for the 8" Water Main Replacement in Country Glen Way for the replacement of 5,300 ft. of 6 & 8-inch ductile iron pipe and 6 & 8- inch polyvinyl chloride (PVC) pipe. Prepared the as-built plans.
CITY OF ARCADIA
Assisted with preparing plans for the Orange Grove Disinfection System Upgrade Project. The project involved the installation of new DIP to connect the existing piping with three existing reservoirs. The project also involved the installation of a chlorine injector assembly, nitrate analyzers, drainage pipes, and concrete removal and replacement.
CENTRAL BASIN MUNICIPAL WATER DISTRICT
Provided design services for the construction of approximately 24,600 ft. of new 8" to 20" recycled water main located in segments of Southern Avenue, Alameda St., Hildreth Ave and California Ave. to South Gate City Hall, and State St. The new pipeline will connect to an existing 12-inch recycled water pipeline in Southern Ave., in the vicinity of Park Ave., west of Atlantic Ave. The system extension will allow for the supply of
December 1, 2025 CC Regular Mtg Page 257 of 287
SA ADAM ROESCH, P.E., CPSWQ, QSD/QP, Engineer
ASSOCIATES _
recycled water to four schools, three parks, two manufacturing companies, a recreation center, & South Gate City Hall.
CITY OF CHINO
Prepared plans & specifications for the Quadrant I Water Main Replacement Project which consists of 10,940 ft. of 8" PVC pipe to improve the existing water system. In addition, the project consists of the replacement of the replacement or reconnection of existing service laterals and reconnections to the existing water mains.
CRESCENT A VALLEY WATER DISTRICT
Assisted with preparing plans for Crescenta Valley Water District's Well No. 2 at Ordunio Reservoir. The project consists of a new 150 gpm submersible pump and motor for Well No. 2, onsite piping, a chorine feed system using sodium hypochlorite (NAOCL), a nitrate removal treatment facility (by APT Water), upgrade of two existing booster pumps, installation of a masonry or pre-fabricated operations building, installation of a "carport" type building over concrete pad for the nitrate removal facility, water, sewer, and gas services, electrical and telemetry system (SCADA), pavement and other on-site improvements. This project was awarded the American Council of Engineering Companies Project of the Year Award in February, 2019.
CITY OF INGLEWOOD
Prepared plans for the Water Main Pipeline Improvement Plans Phase V Project. The project involved the installation of new 8-inch ductile iron pipe main in 2nd Avenue, 3rd Avenue, 4th Avenue, and 5th Avenue from Arbor Vitae Street to Manchester Boulevard. The total length of pipe installed is 9,994 linear feet.
KINNELOA IRRIGATION DISTRICT
Prepared plans for the East-West Tank Connector Pipeline Project. The project involves improving the reliability and service of the District's water distribution system by connecting the distribution system of its East Tank and West Tank Reservoirs with a 12-inch water line. The project also involved the installation of a 4" DIP main alongside the 12" DIP main in order to abandon an existing 4-inchwaterline that runs through private properties. Mr. Roesch Also performed the utility research, coordinated with utility companies within the project vicinity.
LONG BEACH WATER DEPARTMENT
Prepared plans and specifications for the East 27th Street and Via Passilo Cast Iron Water Main Replacement Project which consists of the replacement of approximately 4,000 feet of 6 & 8 inch cast iron & ductile pipe.
Provided inspection for the Groundwater Treatment Plant Chemical Tank Replacement Project - Phase I. The project involved the replacement of three existing polyethylene chemical storage tanks located within LBWD's Groundwater Treatment Plant, along with chemical piping, vent piping, liquid level indicators, and SCADA equipment.
CITY OF MONTEREY PARK
Prepared plans and specifications for the water and sewer mains along Atlantic Boulevard. The proposed sewer main is from W. Hellman Avenue to Garvey Avenue with a length of approximately 2,700 LF and shall be 12" Vitrified Clay pipe (VCP).
ROSE HILLS MEMORIAL PARK
Assisted with the design of the recycled water retrofit for 600 acres of Rose Hills Memorial Park and Cemetery. The design included approximately 4,500 LF of 8" potable water/fire protection pipeline, 8,000 LF of 4" and 8" potable water pipeline, and modifications to the four (4) on-site wells and four (4) reservoirs. The project team is coordinating with Rose Hills staff, Upper San Gabriel Valley Municipal Water District, Los Angeles County. Sanitation Districts, San Gabriel Valley Water Company, Los Angeles County Department of Public Health, and the Los Angeles County Fire Department. This project is funded by DWR Proposition 84, Round 3 - Drought Grant and MWD On-Site Recycled Water Retrofit.
CITY OF WHITTIER
Prepared technical specifications for the Comstock Avenue Water Main Improvements Project. The project involves the removal and replacement of approximately 2,000 linear feet of 6-inch CIP with 12-inch ductile iron pipe along Comstock Avenue from Hadley Avenue to Wardman Avenue. The project also involves the repair of the existing concrete pavement.
Designed the replacement of a water main along Beverly Boulevard between Palm Avenue and Citrus Avenue to replace an aging water main with an approximate length of 4,450 ft. The existing 6" cast iron water main will be replaced with an 8" ductile iron pipe. The suggested design will minimize construction and maintenance costs by protecting the existing parkway and pine trees, and providing bett~r access for maintenance of the proposed main.
December 1, 2025 CC Regular Mtg Page 258 of 287
ASS
SOCA IATES
OFFICE:
1661 N. Raymond Avenue, Ste. 100
Anaheim, CA 92801
714.871.9083
[email protected]
HUGO MAGANA
Engineer
OVERVIEW:
Mr. Magana is an engineer who received his B.S. in Mechanical Engineering. He is well versed in the use of AutoCAD and GIS software. He has gained valuable experience by assisting the senior engineers with design calculations and researching information. He has provided technical and CAD assistance on various projects, including water mains, sewer, storm, and street projects.
PROJECT EXPERIENCE:
2020 URBAN WATER MANAGEMENT PLANS
Conducted research and prepared data for the 2020 Urban Water Management Plans for the following agencies:
EDUCATION:
California State University
S.S. Mechanical Engineering
Rio Honda College - College of Engineering
and Technology
California State University, Fullerton,
College of
Engineering and Technology CENTRAL BASIN MUNICIPAL WATER DISTRICT AFFILIATIONS:
• Azusa Light & Water • City of Norwalk
• Central Basin Municipal Water • City of San Fernando
District • San Gabriel Valley Municipal
• Crescenta Valley Water Water District
District • Suburban Water Systems
• Foothill Municipal Water • City of South Gate
District • City of Torrance
• Lincoln Avenue Water • Valley Water Company
Company
• Rubio Canon Land and Water
Assn.
- Engineers for a Sustainable World, Cal
State Long Beach
- Center for Academic Support in
Engineering and Computer Science,
Cal State Fullerton
- Society of Mexican American Engineers
and Scientists, Cal State Fullerton and
Cal State Long Beach CITY OF CHINO
Provided design services for the construction of approximately 24,600 ft. of new 8" to 20" recycled water main located in segments of Southern Avenue, Alameda St., Hildreth Ave and California Ave. to South Gate City Hall, and State St. The new pipeline will connect to an existing 12-inch recycled water pipeline in Southern Ave., in the vicinity of Park Ave., west of Atlantic Ave. The system extension will allow for the supply of recycled water to four schools, three parks, two manufacturing companies, a recreation center, & South Gate City Hall.
Prepared plans & specifications for the Quadrant I Water Main Replacement Project which consists of 10,940 ft. of 8" PVC pipe to improve the existing water system. In addition, the project consists of the replacement of the replacement or reconnection of existing service laterals and reconnections to the existing water mains.
CRESCENTA VALLEY WATER DISTRICT
Assisted with preparing plans for Crescenta Valley Water District's Well No. 2 at Ordunio Reservoir. The project consists of a new 150 gpm submersible pump and motor for Well No. 2, onsite piping, a chorine feed system using sodium hypochlorite (NAOCL), a nitrate removal treatment facility (by APT Water), upgrade of two existing booster pumps, installation of a masonry or pre-fabricated operations building, installation of a "carport" type building over concrete pad for the nitrate removal facility, water, sewer, and gas services, electrical and telemetry system (SCADA), pavement and other on-site improvements.
WEST BASIN MUNICIPAL WATER DISTRICT
Assisted with preparing the Risk and Resilience Assessment report in 2023 for West Basin Municipal Water District.
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SECTION Ill: RELEVANT PROJECT EXPERIENCE
COMPANY OVERVIEW
SA Associates was established in May 1989 as a principal-owned engineering firm with offices in Los Angeles and Orange Counties. SA Associates is a California Corporation and "SA Associates" is our full legal name. SA Associates services cover a broad spectrum of engineering from investigation and feasibility reports to design, construction administration, and construction observation. The firm provides complete civil engineering services for municipalities, public and private water agencies, sanitary districts, and flood control districts. SA Associates is classified as a Small Business Enterprise (SBE) by local, state, and federal agencies.
SA Associates is
classified as SBE by
local, state and federal
agencies
SA Associates' deep commitment to engineering excellence and principal involvement in every project is the cornerstone of our success. Project management and contract performance is personally directed by a principal who is a thoroughly experienced, licensed Professional Engineer with the State of California. This approach results in a very personalized service to every client with ease of communication and top talent on every assignment.
Furthermore, the efforts of each principal-in-charge are complemented by experienced project engineers and technical support personnel to form a well-integrated team effort.
Our services cover a broad spectrum of engineering from investigation and feasibility reports to design, construction administration, and construction observation.
The following briefly highlights our firm's expertise in civil, sanitary, and environmental engineering:
WATER SUPPLY PROJECTS: Comprehensive master planning, hydraulic network analysis, appraisals, rate studies, water quality investigations, design of distribution and transmission facilities, storage reservoirs, pumping stations, wells, & water treatment plants.
WASTEWATER FACILITIES PROJECTS: Master plans of wastewater facilities, design of collection systems, trunk lines, lift stations, treatment plants, special structures, and water reclamation.
CONSTRUCTION MANAGEMENT AND CONSTRUCTION INSPECTION SERVICES: Resident engineer, construction observation, contract administration, cost estimating, scheduling, labor compliance and construction claims analysis and support.
CIVIL ENGINEERING: Site grading plans, street plans, utility plans, water distribution systems, sewer systems, and drainage facilities.
FLOOD CONTROL AND DRAINAGE PROJECTS: Master plans of ftood.control and drainage facilities, flood studies, design of storm drains, channels, pumping
stations, debris and retention basins, and special
structures.
Many of our projects have received awards in the Civil
Engineering and Water Agency Industries.
Our most recent awarded project is Crescenta Valley
Water District Well # 2 at Ordunio Reservoir. This project used new water treatment technology and won multiple
awards including: 4 Project of the Year Awards in 2019
from the Association of California Water Agencies,
American Council of Engineering Companies, American
Society of Civil Engineers, and the American Public Works Association.
plain
a
-
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Our office locations are as follows:
CORPORATE OFFICE ORANGE COUNTY OFFICE
1130 West Huntington Drive, Unit 12
Arcadia, CA 91007
Tel: 626.821.3456
Fax: 626.445.1461
1661 N. Raymond Ave, Suite 100
Anaheim, CA 92801
Tel: 714.871.9083
Fax: 714.871.3652
BACKGROUND EXPERIENCE
SA Associates' experience was gained through providing services to several cities and agencies in the greater Los Angeles area throughout the past 36 years. All of SA Associates completed (or currently ongoing) projects are for public agencies. Our team of engineers and professionals are aware of the requirements of most public agencies and are familiar with public procedures.
We are proud to say we continue to provide services for repeat Clients. This indicates we are providing quality services on time and within budget.
The following is a list of some selected clients SA Associates has worked with:
Partial Client List - SA Associates
City of Alhambra City of Glendale City of Norwalk CA Dept. of Corrections City of Anaheim City of Glendora City of Pasadena Central Basin MWD City of Arcadia City of Hawaiian Gardens City of Pico Rivera Crescenta Valley WO City of Azusa City of Hermosa Beach City of Pomona East Pasadena Water Co.
City of Baldwin Park City of Huntington Park City of Rialto Elsinore Valley MWD City of Beverly Hills City of Inglewood City of Riverside Foothill Municipal WO City of Burbank City of Irvine City of San Bernardino Irvine Ranch WO City of Carson City of Irwindale City of San Fernando Kinneloa Irrigation Dist.
City of Cerritos City of La Habra City of San Dimas LA Co. Parks & Rec.
City of Chino City of La Palma City of Santa Monica LA Co. Public Works City of Chino Hills City of La Verne City of Sierra Madre LA Co. Comm. Dev.
City of Colton City of Loma Linda City of Simi Valley Lincoln Ave. Water Co.
City of Commerce City of Lomita City of South Gate Long Beach Water Dept.
City of Compton City of Lynwood City of South Pasadena Mesa Water District City of Covina City of Manhattan Beach City of Thousand Oaks Rubio Canon Land/Water City of Cypress City of Mission Viejo City of Torrance San Diego Co. Water Auth City of Diamond Bar City of Monterey Park City of Tustin Valley Water Company City of Duarte City of Moreno Valley City of Whittier Veolia Water Operations City of El Monte City of Murrieta City of Yucaipa West Basin MWD SECTION Ill: RELEVANT PROJECT EXPERIENCE Page 2 of 15
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WHOLESALE AND RETAIL URBAN WATER MANAGEMENT PLAN EXPERIENCE The following projects are representative of our local work, as well as the vast experience our team has performing work similar to the scope of DWR's requirements for an UWMP. Note that our proposed team members had significant roles on all of the representative projects.
San Gabriel Valley Municipal Water District, including three of its member agencies The project team prepared the 2015 UWMPs for San Gabriel Valley Municipal Water District (SGVMWD) and three of its four member agencies. Those three member agencies included Azusa Light & Water (ALW) and the cities of Alhambra and Sierra Madre. In addition to the 2015 UWMP, SA Associates also prepared the 2020 UWMPs for SGVMWD and AL W.
For each agency, the project team:
• Developed 20-year per capita water use projections. SA Associates calculated service area populations and per capita water usage, which was used to determine the baseline per capita water usage. • Examined local water supplies to evaluate water availability for the next 25 years. Evaluated water supply reliability by reviewing historical water supply and demand data during multiple dry year periods.
Upon approval of each agency's UWMP, our team provided additional services for submitting the approved plan to DWR and entered water use data using the DWR Water Use Efficiency Data Tool (WUEdata). In developing the 2015 UWMPs, the project team also assisted each agency in filling out and submitting the AWWA Water Audit, which calculated distribution system water losses and operational efficiency.
The SGVMWD is a wholesale agency that provides groundwater .recharge water for its member agencies, which include the Cities of Alhambra, Azusa, Monterey Park, and Sierra Madre, serving over 270,000 people in San Gabriel Valley.
Regarding DWR's approval of the SGVMWD's 2020 UWMP we prepared, the first submittal was approved with no comments.
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City of Alhambra, Alhambra, CA
Our team prepared the 2015 UWMP for the City of Alhambra. The City of Alhambra is a local water purveyor and member agency of SGVMWD. The City was incorporated in 1903. The City is approximately 7 .86 square miles in size and its distribution system is divided into two major pressure zones, northern and southern. The population of the City was 85,477 as of the 2013 census.
The City primarily obtains its water supply through groundwater pumped from the westerly portion of the Main San Gabriel Basin, which is replenished by water from Northern California imported by SGVMWD on behalf of its four member cities (Alhambra, Azusa, Monterey Park, and Sierra Madre). Groundwater is pumped from the Main Basin by the City's 10 active wells. The City has one well (Well No. 2) in the Raymond District, which is currently inactive.
In addition, the City maintains a total of six reservoirs for storing the extracted groundwater. The City also receives its water supply by importing water through one connection (USG-5) with MWD, which obtains its water from the Colorado River and the California State Water Project.
The scope of services included updating the UWMP to comply with the UWMP Act, Article Ill Sections 10620-10645 of the State of California Water Code.
For the City's 2015 UWMP, the project team:
• Described the City's water distribution system in detail. • Summarized reliability of water supplies for existing and future demands, in normal, dry, and multiple dry years, over a 20-year period. ··
• Summarized water conservation and demand management measures. • Provided Water Shortage Contingency Plan (WSCP) amendment guidance to comply with DWR requirements.
In developing the 2015 UWMP, our team worked with the City of Alhambra to amend their Water Shortage Contingency Plan to be in compliance with DWR requirements by assisting with the inclusion and adoption of a 50% reduction in water supply stage.
DWR's comment on the City of Alhambra's 2015 UWMP was concerning the inclusion of a 50% reduction in water supply stage. The reason the 50% reduction stage of action was not included in the first submittal was due to its adoption after the 2015 UWMP was submitted. To address this comment, the project team simply included the City of Alhambra's adopted 50% reduction plan in the revised 2015 UWMP submittal. By closely coordinating with DWR staff by phone and email, the 2015 UWMP received DWR approval on the same day of the second submittal.
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Azusa Light & Water, Azusa CA
SA Associates prepared the 2015 and 2020 UWMPs for the City of Azusa. The City was incorporated in 1898, and the water system began operation in 1899. In 1993, the City of Azusa purchased the Azusa Valley Water Company, which expanded Azusa's service area.
Upon integration with the Azusa Valley Water Company, the City's water system became known as Azusa Light & Water or ALW. In 2013, according to the United States Census Bureau, the City of Azusa had a population 47,842.
ALWs service area covers about 8,900 acres (14.2 square miles) within the San Gabriel Valley and consists of five pressure zones and two small subzones. The service area encompasses the entire City of Azusa (40% of the total service area) and portions of the cities of Covina, West Covina, Glendora, Irwindale, and Los Angeles County.
ALW obtains its water via imported water, groundwater, and surface water. ALWs imported water supply is delivered through its connection, identified as USG-8, to the Upper San Gabriel Valley Municipal Water District (Upper District). Imported water is used only as an emergency water supply to supplement ALWs groundwater and surface water supplies. ALWs groundwater supply originates from 11 groundwater wells pumping water from the Main San Gabriel Basin. Groundwater accounts for about 65% of ALW's total water supply. Surface water originating from the San Gabriel River is received from two reservoirs, the San Gabriel and Morris Reservoirs, and treated at ALW's Joseph F. Hsu Filtration Plant. ALW has 13 storaqereservoirs with a total capacity of 38 million gallons. ALW delivers its water supply to its customers through a 300-mile network of distribution mains and 22,000 service connections.
Update to 2010 UWMP
In addition to preparing ALWs 2015 and 2020 UWMPs, the project team updated their 2010 UWMP by making the appropriate modifications to the service area population, population baselines, and Demand Management Measures (DMMs) list, including School Education Programs to satisfy DWR and Water Code requirements.
ALW's service area encompasses about 14.2 square miles and serves approximately 23,750 customer accounts with a population of over 1101000.
ALWs 2015 UWMP we prepared was approved by DWR on the first submittal with no comments.
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City of Sierra Madre, Sierra Madre, CA
The project team prepared the 2015 UWMP for the City of Sierra Madre. For many years Sierra Madre was the only city in the San Gabriel Valley that relied entirely on groundwater for its water supply. On October 9, 2013, the City switched to a new source of water, imported from outside the Southern California region. The change was necessitated by drought-related low levels of water in the City's aquifer.
The City's Public Works Department operates the City's own water production and distribution system. Water is produced from four wells. The City has eight reservoirs, with a combined storage capacity of 7.46 million gallons, distributed via 46 miles of pipeline. The City's water system has a total of four connections. Three interconnect with the water systems of other agencies. The fourth was constructed in 2012/13 by the San Gabriel Valley Municipal Water District and serves as a direct connection between the City's water system and the Metropolitan Water District Foothill Feeder.
Scope of work included: project management and administration, data Collection and review; system demands analysis; water supply analysis; demand management measures; supply reliability and water shortage contingency plan, UWMP preparation and submittal; and public outreach activities.
Provided key updates to 2015 UWMP:
• Water Shortage Contingency Plan
• Enforcements of SBx7-7
• Water Loses
• Updates to DMMs
Our team provided additional services for submitting the approved plan to DWR and entered water use data using the DWR WUEdata Tool.
The City of Sierra Madre's 2015 UWMP we prepared was approved by DWR on the first submittal with no comments.
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Foothill Municipal Water District, including four participating member agencies The project team prepared the 2015 and 2020 UWMPs, for Foothill Municipal Water District (FMWD) and four of its member retail water agencies, which included Crescenta Valley Water District (CVWD), Lincoln Avenue Water Company (LAWC), Rubio Canon Land and Water Association (RCLWA), and Valley Water Company (VWC). Our team worked closely with FMWD and its participating member agencies to develop a detailed UWMP outline covering required elements and voluntary elements (i.e., climate change impacts) desired by each agency. The goal was to reach a consensus among the participating member agencies regarding the structure and content from which each of the individual plans would be developed. Of course, each UWMP was tailored to the individual agency's needs and situation. FMWD's UWMP differed slightly as they are a wholesale water agency whereas the participants are retail water agencies. We are currently under contract to prepare the 2025 UWMPs for FMWD and VWC. Due to the recent Eaton Fire in January 2025, RCLWA and LAWC had extensive losses with their customer base, and it is not certain at this time if they need to complete the 2025 UWMP because the number of meters for those water agencies dropped below the 3,000-count threshold.
Tabletop Exercises
As part of the preparation of the 2015 and 2020 UWMPs for FMWD, the team conducted three Tabletop Exercises with its member agencies as well as neighboring agencies sharing interconnections with FMWD. The Tabletop Exercises were an interactive information exchange that focused around an unplanned and a planned outage or shortterm emergency (Tabletop Exercise #1 ), a long-term emergency (Tabletop Exercise #2), and a discussion with General Managers regarding how to meet their customers' needs during a long-term drought (Tabletop Exercise #3).
The overall goal of the exercises was to identify which capital improvement projects to include in FMWD's 10-year Cl P that would support FMWD's water supply reliability. Information gathered·from the exercises was incorporated into the 2015 UWMPs for FMWD and its four participating member agencies.
For Exercises #1 and #2, the goal was to identify any weaknesses in the distribution systems and reach a consensus on how to mitigate those weaknesses. For Exercise #3, a high-level policy discussion on long-term drought was held with participation from FMWD, MWD, the City of Glendale, and FMWD retail agency management. MWD detailed its recently updated Integrated Resources Plan (IRP) and how it expects to balance the use of local resources and conservation with imported supplies to meet future needs.
FMWD is a wholesale agency that provides imported water from MWD to 7 retail water agencies that serve a combined population of over 80,000 people.
DWR had no comments on the 2015 UWMPs we prepared for FMWD and its four participating member agencies.
All five 2020 UWMPs were approved after submitting errata with a row for each shortage level due to WUEdata Tool limitations.
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City of Glendale Water & Power, Glendale, CA
The project team prepared the 2015 UWMP for the City of Glendale Water & Power. The City spans over 31 square miles and is home to nearly 200,000 people, becoming the third most populous city in Los Angeles County following the cities of Los Angeles and Long Beach. The City's potable and recycled water service area closely coincides with the City's boundaries. In 2015, the estimated resident population served by the City's water system was approximately 199,182 people.
Currently, the potable water facilities that provide
service to meet existing demands within the City's
service area include three MWD imported water
connections, 14 active wells, 28 water storage
reservoirs and tanks, 26 booster pumping stations,
6 pressure-reducing stations, and approximately
380 miles of pipeline. Additionally, the City owns
and operates two water treatment plants (Glendale
Water Treatment Plant and Verdugo Park Water
Treatment Plant) that remove contaminants from
local groundwater.
For the City's 2015 UWMP, the project team:
• Described the City's water distribution
system in detail.
• Developed 20-year per capita water
use projections. SA Associates utilized
census tract data from the Southern California Association of Governments (SCAG) to estimate projected population data from 2020 to 2035. Using the service area population, SA Associates calculated per capita water usage and used it to determine the baseline per capita water usage. • Summarized reliability of water supplies for existing and future demands, in normal, dry, and multiple dry years, over a 20-year period.
• Summarized water conservation and demand management measures.
In developing UWMPs for each public agency, our team's goal is to write detailed sections that not only meet DWR requirements, but also act as a source document of clear, precise, and organized information to support water supply sustainability and long-term resource planning.
The City of Glendale's 2015 UWMP we prepared was approved by DWR on the first submittal with no comments.
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SANfER__NANrn Proposal for 2025 Urban Water Management Plan _SA ASSOCIATES Central Basin Municipal Water District, Commerce, CA
The project team prepared the 2020 UWMP for Central Basin Municipal Water District (CBMWD) as well as the Risk & Resilience Plan and Emergency Response Plan in 2021.
CBMWD was formed in 1952, and their service area covers about 227 square miles and includes 24 cities and several unincorporated areas in southeast Los Angeles County and uses a mixed-governance model for sevenmember board of directors. The seven-member board of directors is made up of four members elected individually by the voters to represent each of our four electoral district divisions.
With a vision to secure water supplies in southeast Los Angeles, Central Basin also delivers recycled water from various Los Angeles County Sanitation District (LACSD)
wastewater treatment plants to its members for municipal, commercial and industrial use.
CBMWD has no potable water facilities and only
owns/operates recycled water facilities. The existing
CBMWD recycled water system is divided into three
pressure zones. All three zones are supplied from three separate pump stations: Rio Hondo Pump Station, Cerritos Pump Station, and Hollydale Pump Station. The system
does not have any reservoir facilities as of 2025 and does not own any potable water distribution mains. In total, CBMWD maintains over 80 miles of recycled water mains ranging in size from 24 inches to 36 inches in diameter.
CBMWD is a wholesale agency that provides imported water from MWD to 40 retail water agencies that serve a combined population of approximately 2 million people.
For CBMWD's 2020 UWMP, the project team:
• Updated the Water Shortage Contingency Plan.
• Enforced the SBx7-7 to meet water use goals and indicate quantity of water losses. • Provided strategic planning to meet water needs in the foreseeable future and to meet challenges facing the agency.
• Updated the Demand Management Measures.
• Included a seismic risk assessment and a five-year drought assessment. • Addressed plausible climate change impacts on projected supplies and demand. • Described the energy intensity of the water production and delivery system associated with each source of water.
CBMWD's 2020 UWMP we prepared was approved by DWR on the first submittal with no comments.
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City of San Fernando, San Fernando, CA
The project team prepared the 2005, 2010, 2015, and 2020 UWMPs, Sanitary Sewer Management Plan in 2021, the Risk & Resilience Assessment and Emergency Response Plan in 2021, and the 2021-2022 and 2023 Annual Water Shortage Demand Assessment for the City of San Fernando.
The City of San Fernando (City), incorporated in 1911, is a community of attractive contrasts. What was once a land of farms and ranches adjoining the Mission de San Fernando Rey is now a vibrant center of manufacturing and commerce. The City combines modern metropolitan conveniences with a close-knit community of friendly, civicminded residents. The Water Department overseas production, procurement, and conversation of safe potable water for the City's residential and business community.
The City provides water to a population of
approximately 25,207 throughout its service area.
The City primarily receives its water from the
Sylmar Groundwater Basin. The City can also
acquire imported water from Metropolitan Water
District of Southern California (MWD) but has not
done so in years. The City provides potable
drinking water to its customers via three active
groundwater wells (four wells total). The City
distributes water to approximately 5,238 service
customers through a 66.5-mile network of
distribution mains ranging from 4 to 20 inches in
size. The water system consists of two pressure
zones that provide modified pressure to
customers.
In developing the 2020 UWMP, our team worked with the City of San Fernando to amend their Water Shortage Contingency Plan to be in compliance with DWR requirements by assisting with the inclusion and adoption of a 50% reduction in water supply stage.
For the City's UWMP update, the project team:
• Developed 20-year per capita water use projections. SA Associates calculated service area populations and per capita water usage, which was used to determine the baseline per capita water usage. • Examined local water supplies to evaluate water availability for the next 25 years. Evaluated water supply reliability by reviewing historical water supply and demand data during multiple dry year periods.
City of San Fernando's 2020 UWMP we prepared was approved by DWR on the first submittal with no comments.
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SANfER,.NANffi Proposal for 2025 Urban Water Management Plan _SA ASSOCIATES City of Torrance, Torrance, CA
The project team prepared the 2010, 2015, and 2020 UWMPs for the City of Torrance. We also prepared the 2021- 2022, 2023, 2024, and 2025 Annual Water Shortage Assessment Reports.
The City was founded in 1912 and incorporated in 1921. Torrance Municipal Water (TMW), a community-owned water utility and a founding member of the Metropolitan Water District (MWD), is dedicated to serving its customers in a cost-effective manner, with a reliable supply of highquality water, essential to maintaining public health and safety, economic vitality, and community well-being. TMW serves approximately 105,000 residents and business customers covering 78 percent of the City. The Department is responsible for local water supply, the monitoring and maintenance of water quality, planning preventive and maintenance, the , , operation and repair of the water system, distribution system, and interfacing with the State Health Department and other agencies regarding water quality matters. Torrance Municipal Water also:
• Delivers over 25,000 acre feet (8.1 billion gallons) of both potable (drinking water) and recycled water supplies to residential, business and industrial customers in the City.
• Maintains and repairs 320 miles of distribution pipelines, 2,700 fire . hydrants, 7,500 valves and 26,500 service connections.
• Provides responses to emergencies and water outages on a 7-day 24-hour basis. • Conducts approximately 7,500 water quality tests annually as part of a comprehensive water quality program.
Our team provided additional services for submitting the approved plan to DWR and entered water use data using the DWR WUEdata Tool.
Provided key updates to the 2020 UWMP:
• Update Water Shortage Contingency Plan.
• Enforcements of SBx7-7.
• Include seismic risk assessment and a five-year drought assessment • Updates to DMMs.
City of Torrance's 2020 UWMP we prepared was approved by DWR on the first submittal with no comments.
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SANfER__NAN!l) Proposal for 2025 Urban Water Management Plan _SA _ ASSOCIATES
SA Associates has prepared UWMPs for the cities and agencies listed in the chart below:
City / Agency Urban Water Management Plan Urban Water Shortage Contingency Plan
Year-» 1990 1995 2000 2005 2010 2015 2020• 1990 1995 2000 Arcadia ✓ ✓
Alhambra ✓
Azusa ✓ ✓ ✓
Beverly Hills ✓ ✓
Central Basin Municipal Water District ✓
Compton ✓
Covina ✓
Crescenta Valley Water District ✓ ✓
Foothill Municipal Water District ✓ ✓
Glendale ✓
La Palma ✓ ✓ ✓ ✓ ✓ ✓ ✓
Lincoln Avenue Water Company ✓ ✓
Lomita ✓ ✓
Lynwood ✓
Norwalk ✓
Pomona ✓ ✓ ✓ ✓
Rialto ✓
Rubio Canon Land & Water Association ✓ ✓
San Fernando ✓ ✓ ✓ ✓ ✓ ✓
San Gabriel Valley Municipal Water ✓ ✓
District
Santa Monica ✓ ✓
Sierra Madre ✓
South Gate ✓
Suburban Water Systems ✓
Torrance ✓ ✓ ✓ ✓ ✓ ✓
Valley Water Company ✓ ✓
Castaic Lake Water Agency/Newhall
County Water District, Santa Clarita Water ✓ ✓
Com1::1anyNalencia Water C pan,'.
*Note: Preparation of the 2020 UWMP also included the preparation of a separate WSCP for adoption.
SECTION tu. RELEVANT PROJECT EXPERIENCE Page 12 of 15
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SANfER,_NANill Proposal for 2025 Urban Water Management Plan SA __ ASSOCIATES DWR has reviewed and approved of the 2020 UWMPs prepared by SA Associates on the following dates:
City/Agency DWR Approval Dates of 2020 UWMPs
Azusa
Central Basin Municipal Water District
Compton
Crescenta Valley Water District
Foothill Municipal Water District
Lincoln Avenue Water Company
Norwalk
San Fernando
San Gabriel Valley Municipal Water District
South Gate
Suburban Water Systems - San Jose Hills
Suburban Water Systems - Whittier/ La Mirada
Torrance
March 30, 2022
July 13, 2022
January 11, 2023
July 13, 2022
May 10, 2022
April 5, 2022
August 3, 2022
November 24, 2021
June 15, 2022
December 10, 2021
June 16, 2022
June 16, 2022
September 28, 2022
REFERENCES
Our team prepared the 2020 UWMP, as well as previous cycles, for the following list of agencies. The following table includes the contact person acting as Project Manager for the agency:
Agency
Contact Telephone# E-Mail Address
Dates of
Person Service
Central Isabelle Guido,
Basin
Previous
Municipal Assistant 951.392. 7111 [email protected]
6252 Telegraph Road 2020
Water
Engineer Commerce, CA 90040 UWMP
District (now w/ City of
,-.,..
Banning)
·-
Victor Meza,
Previous Water 205 S. Willowbrook
Compton
Operations 818.898.1293 vmeza(@sfcit~rorg Ave.
2020
Manager UWMP
(now w/ City of Compton, CA 90220
San Fernando)
Foothill Nina 4536 Hampton Rd. 2015 & Municipal Jazmadarian, Water General 818.790.4036 [email protected] La Canada Flintridge, 2020 District Manager
CA 91011 UWMPs
~
Jacque Koontz, 12700 Norwalk Blvd. 2020 Norwalk Senior Civil 562.929.5926 [email protected] Norwalk, CA 90650 UWMP Engineer -- ----
San Gabriel Darin Valley Kasamoto, 1402 N. Vosburg Dr.
2015 &
Municipal General 626.969.7911 [email protected] Azusa, CA 91702 2020 Water Manager
UWMPs
District
-
Chuck Schaich, 1995, 2010,
Torrance
Policy and 310.618.6221 [email protected]
20500 Madrona Ave. 2015,&
Resources Torrance, CA 90503 2020
Specialist UWMPs I
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SANfER_NANffi Proposal for 2025 Urban Water Management Plan __ SA __ ASSOCIATES
SAMPLES OF PAST UWMP WORK
As indicated by the chart on the previous page, SA Associates has extensive experience in the UWMP preparation process. Due to this familiarity, we strive to prepare UWMPs that will not only meet requirements but also act as a source document of clear, precise, and organized information. To reflect our attention to quality, we have included a sample portion of our 2020 UWMP for the City of Torrance below:
2020
URBAN WATER
MANAGEMENT PLAN
CITY OF TORRANCE
(~
will be treated and pumptd Into t~ distribution
system. A dtlign/build contract was awarded
for the North Tomncc Project in Augmt 2018
and design was completed in August 2019. The
project's Pbase I and n have btcn completed
aod the fiw.l phase will bt completed in the
sununcr of Juoc 2021.
Once the North Torrance Projecl is complclcd,
TMW will have erreeuce groundwater
utraction and rreaunent capacity or
approximalcly 6,000 AF annually. This will not
only enable the Cily lo fully pump its f\111 TI_tun !.IS: Wri~t c-m1><riou of Wall of ;\'n. groundwater rights, it nuy also facili1atc an "~,.,~, ......... R.mnolr increase in local groundwater production beyood its adjudic:.tcd entillcmcnt by !cuing in or pwclwlng addltioml pumping rights.
\'111 NPss WPllfiPld ProjPrl (\"N'WP): In addition to 1bc North Terrance Grouodwatu Wtllfitld Oc\·t:lopmtnt Projtct, Thl\V is also planning an addillon.il groundwater dt\<t:lopmtnl proj«I in northrut Torranct adjactul to VanNtu Aceeue. This projtcl consists ot drilling three add11ional wells - one on a City owntd parccl next to Hamilton Adult Srbool, the other in La Cerretera Park, ;md a third well in Descausc Park. These wells would be conntcled to a new dedicated tr:msmi.ssion pipeline to be constructed in Van Ness Avenue. which would detiver groundw.aru front these f.:idlilits to an utsting groundwater treatment and pumping plant locattd approxinu.tely 3.S miles 50\ltb in tht central c.ast area of the City (known as the Borekr Avenue Plant). This produc11on factlil)' ii cu.neutly not in operation due to the: shutdown of wells th.at formerly provided groundwater to Ibis (;i,ciliiy. z. 20 I SECTION 2: WATER SOURCES& SUPPLIES
Full samples of the 2020 UWMPs prepared by SA Associates can be found on the State of California Department of Water Resources website. Please see the links below:
❖ 2020 UWMP for Azusa Light & Water:
https://wuedata.water.ca.gov/getfile?filename=/public%2Fuwmp attachments%2F4225514054%2FFINAL % 20ALW%202020%20UWM P 2021-06-22. pdf
❖ 2020 UWMP for Crescenta Valley Water District:
https://wuedata.water.ca.gov/getfile?filename=/public%2Fuwmp attachments%2F7195157706%2FCVWD% 20Final%202020%20UWMP 2021-07-01.pdf
❖ 2020 UWMP for the City of Norwalk:
https://wuedata.water.ca.qov/getfile?filename=/public%2Fuwmp attachments%2F6124677360%2FNorwalk %20Final%202020%20UWMP 2021-07-01. pdf
❖ 2020 UWMP for the City of South Gate:
https://wuedata.water.ca.gov/getfile?filename=/public%2Fuwmp attachments%2F7342786490%2FSouth%2 0Gate%20Final%202020%20UWMP 2021-07-01.pdf
In preparing the 2025 UWMPs for the City, our team intends to provide the same level of attention to detail while providing the necessary updates in accordance with the most recent DWR guidelines.
SECTION Ill: RELEVANT PROJECT EXPERIENCE Page 14 of 15
December 1, 2025 CC Regular Mtg Page 273 of 287
SANfEf\.NANill Proposal for 2025 Urban Water Management Plan ___ SA __ ASSOCIATES
RECENT TEAM EXPERIENCE
The following table shows that the Project Team has experience in working together on multiple UWMPs:
2020 UWMP Cycle Key Staff
City/Agency
Shahnawaz Jorge Adam Hugo
Ahmad Lovo Roesch Magana
Azusa Light & Water ✓ ✓ ✓ ✓
Central Basin Municipal Water District ✓ ✓ ✓ ✓
Compton ✓ ✓ ✓ ✓
Crescenta Valley Water District ✓ ✓ ✓ ✓
Foothill Municipal Water District ✓ ✓ ✓ ✓
Lincoln Avenue Water Company ✓ ✓ ✓ ✓
Norwalk ✓ ✓ ✓ ✓
Rubio Canon Land and Water Association ✓ ✓ ✓ ✓
San Gabriel Valley Municipal Water District ✓ ✓ ✓ ✓
San Fernando ✓ ✓ ✓ ✓
Suburban Water Systems ✓ ✓ ✓ ✓
South Gate ✓ ✓ ✓ ✓
Torrance ✓ ✓ ✓ ✓
Valley Water Company ✓ ✓ ✓ ✓
SECTION Ill: RELEVANT PROJECT EXPERIENCE Page 15 of 15
'J December 1, 2025 CC Regular Mtg Page 274 of 287
SAN fER,.NAN[l) Proposal for 2025 Urban Water Management Plan SA _ ASSOCIATES
SECTION IV: PROJECT SCHEDULE
The assumed project start date of December 8, 2025 shown in our project schedule assumes the full execution of all contracts by the City Council in early-December, 2025 with an Award of Contract by November 17, 2025 as mentioned in the RFP. If the Notice to Proceed is issued at a different date, we will update our schedule accordingly once a kick-off meeting date has been set. According to State requirements, the UWMP must be submitted to DWR no later than July 1, 2026. By finishing the Final Draft by late-May 2026, the City will have sufficient time to hold the necessary meetings and adopt the plan by June 1, 2026 before preparing a submittal to DWR.
We have included our project schedule in MS Project format for the preparation of the 2025 UWMP, including the updated WSCP, on the following page. The dates shown in our schedule assume the City submitting their UWMP near the final due date established by the State. For this reason, our schedule may be expedited to provide the City with more sufficient time to prepare the submittal to DWR.
The Data Collection/Analysis (Task ID 3) is the most critical path to ensure the UWMP is submitted to the City and to DWR by the mandated deadline. Required data/information for completing the UWMP will be collected from the City during this time. Moreover, data may also be collected/discussed during the preparation of the Administrative Draft and Public Draft UWMP.
SECTION IV PROJECT SCHEDULE Page 1 of 2
December 1, 2025 CC Regular Mtg Page 275 of 287
_SA
ASSOClATES
City of San Fernando
2025 Urban Water Management Plan
Project Schedule
ID Task Name Duration Start Finish 02 November 202
27 1 6 11 16 21 26 1
December 202
6 11 16 21 26 31 5
2 3
4 5
6 7
8 9
10 11
Preparation of 2025 UWMP
Kick-Off Meeting
Data Collection/Analysis
Prepare & Submit Draft UWMP
City Review
Draft Review/ Coordination Meeting
Prepare & Submit Final Draft UWMP
City Review
Final Draft Review /coordination Meeting
60 Calendar Day Public Hearing Notification
Coordinate Public Hearing/Council Meeting
12 Public Hearinq/Council Meeting (Presentation/Adoption) 13 Finalize UWMP/Submittal to DWR
146 days
1 day Mon 12/8/25· Mon 12/8/25
2 wks
10 wks Tue 12/23/25
2 wks
1 day
2 wks
1 day
1 day
4 wks
Mon 12/8/25'
Tue 12/9/25 Mon 12/22/25
Tue 3/3/26 Mon 3/16/26
Tue 3/17/26
6.4 wks Wed 3/18/26 Thu 4/30/26
Fri 5/1/26
Fri 5/15/26
8 wks Mon 4/6/26
2 wks Mon 5/18/26
Mon 6/29/26 Preparatlon of 2025 UWMP
Mon 3/2/26
Tue 3/17/26
Thu 5/14/26
Fri 5/15/26
Fri 5/29/26
Fri 5/29/26
Mon 6/1/26 Mon 6/1/26
Tue 6/2/26 Mon 6/29/26
4 February 202
9 14 19 24
March 202 April 202 May 202
6 11 16 21 26 31 5 10 15 20 25 30 5 10 15 20 25 30 4
June 202
9 14 19 24 29 4 9 1
z wks
City RevievJ
' . J. .J
Draft; Review/ Coordinati~n Meeting
'
Prepare & Submit Final Oraft UWMP
, 146 days
' Kick-Off Mee\ing
Data Collection/Analysis
Prepare & submtt Draft UWMP . '· 10 wks
Final Draft: Review/ Coordination: Meeting
' J .
' ' 60 Calendar Day ~ublic Hearing Notificati
1 on
Coorclina'.te Public i-tearing/Cou~cil Meeting
I
8 wks
'
~wks
Public He:ring/Council Meeting f
Finalize U\/VMP/Submittal to DWR: · .Jun 29
San Fernando 2025 UWMP Project Schedule Mon 11/3/25
Note: The above schedule is flexible and can be expedited if requested by the City.
December 1, 2025 CC Regular Mtg Page 276 of 287
SANfER,.NANill Proposal for 2025 Urban Water Management Plan _SA _ ASSOCIATES
PROPOSAL FEE
2025 URBAN WATER MANAGEMENT PLAN
FEE ESTIMATE
TASK TOTAL
ITEM PM Engr. QA/QC Sec.
~ ~ $
!PREPARE 2025 UWMP
I I I II II
Data Collection, Review, & Report Preparation
1 Data Collection/Analysis 1 8 0 1 10 $2,003
2 Prepare & Submit 1st Draft UWMP for City Staff Review 6 42 8 4 60 $12,532 3 Prepare & Submit "FINAL" Draft UWMP for Public Hearlnc/Adootlon 5 24 6 8 43 $8,529 4 Finalize UWMP, Submit to DWR, Input Data to DWR WUEdata Tool 3 12 4 8 27 $5,069 5 DWR Corrections to UWMP 2 14 2 1 19 $3,978
Subtotal 17 100 20 22 159 $32,111
Coordination, Meetings, Customer Relations, Public Outreach 1 Kick-Off Mtg & Minutes 3 12 3 2 20 $4,176
2 Prooress/Coordination/Re1.1ew Meetinos (2 1.1rtual) 4 10 2 8 24 $4,424 3 Council Meetinq (Public Hearinq/Adoption) 4 4 0 0 8 $1,840 4 Miscellaneous Coordination with Outside Aqencles, Public, etc. 1 6 0 2 9 $1,701 Subtotal 12 32 5 12 61 $12,141
• • • •
TOTAL NOT-TO-EXCEED LUMP-SUM FOR ALL TASKS 29 132 25 34 220 $45,000 $748
HOURLY CHARGE RATE AND EXPENSE REIMBURSEMENT SCHEDULE
Position - --- --- --- - ; - - Hourly Rates '
Project Manager $255.00
Engineer $205.00
Quality Assurance/Quality Control $245.00
Secretary $108.00
Reimbursable In-House Costs
Photo Copies $ 0.15/each
Blueprints $ 0.55/S.F.
Vehicle mileage, between engineer's office and project site and/or client offices, will be billed at
$ 0.70/mile
Other Reimbursables
Reproduction, special photograph, printing, and any other services performed by subcontractor will be billed at
cost+ 15%
Postage Delivery Service, Express Mail cost+ 15%
NOTE: All rates listed above are effective to December 31, 2026.
PROPOSAL FEE Page 1 of 1
December 1, 2025 CC Regular Mtg Page 277 of 287
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Intentionally
Left Blank
December 1, 2025 CC Regular Mtg Page 278 of 287
December 1, 2025 CC Regular Mtg Page 279 of 287
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Intentionally
Left Blank
December 1, 2025 CC Regular Mtg Page 280 of 287
AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk
Date: December 1, 2025
Subject: Annual Reorganization of the City Council for the Selection of Mayor and Vice Mayor
RECOMMENDATION:
It is recommended that the City Council proceed with the annual reorganization for the selection of Mayor and Vice Mayor.
BACKGROUND:
1. On May 4, 2015, the City Council adopted Resolution No. 7664, adding Section 11.1 to the City Council Procedural Manual (“Manual”) (Attachment “A”) establishing the annual reorganization process for the selection of the Mayor and Vice Mayor.
2. On August 19, 2019, the City Council adopted Resolution No. 7916, amending Section 11.1 of the Manual to include a revised roll call process in the City Clerk conducts a roll call vote and each Councilmember announces their vote for Mayor until a Mayor is elected by majority vote.
3. On December 9, 2024, the City Council proceeded with the annual reorganization for the selection of Mayor and Vice Mayor with the revised roll call process. The City Council, by consensus, selected Mary Mendoza as Mayor and Mary Solorio as Vice Mayor to serve in those capacities until the next annual City Council reorganization in December 2025.
4. On November 17, 2025, the City Council discussed the current process for the annual reorganization and additional alternative processes that involve tie-votes. The City Council directed staff to include breaking tie-vote options as part of the process at the annual reorganization meeting of December 1, 2025.
ANALYSIS:
An annual reorganization is the formal process where the City Council selects which of its members will serve as Mayor and Vice Mayor for the upcoming year. Since these positions are not directly elected by voters but chosen from among the Councilmembers, the process ensures leadership roles rotate and reflect the City Council’s collective decision. This promotes fairness and shared December 1, 2025 CC Regular Mtg Page 281 of 287
Annual Reorganization of the City Council for the Selection of Mayor and Vice Mayor
responsibility, maintains continuity while introducing fresh perspectives, aligns leadership with current priorities, and demonstrates transparency and accountability by making these decisions publicly.
The San Fernando City Council is composed of five at-large Councilmembers elected by voters to serve overlapping four-year terms. The positions of Mayor and Vice Mayor are selected from among the members for a one-year term during the annual reorganization.
In years without a general municipal election (odd-numbered years), the City Council selects a Mayor and Vice Mayor at a regular December meeting, as outlined in the City Council Procedural Manual Section 11.1. The terms of office for Mayor and Vice Mayor are for one (1) year, or until successors are chosen.
On October 20, 2025, the City Council adopted an ordinance changing the City’s Municipal Election from November of even-numbered years to March/June of even-numbered years, consolidated with the Los Angeles County Registrar-Recorder/County Clerk and the Statewide Primary Election cycle.
To finalize this change, the City must request authorization from the Los Angeles County Board of Supervisors to approve the new election date.
If the Los Angeles County Board of Supervisors approves the City’s request to align municipal elections with the Statewide Primary Election cycle of March/June of even-numbered years, the next City Municipal Election will be held in June 2026. Reorganization would then occur in July 2026 at the meeting where newly elected Councilmembers are certified, in compliance with Elections Code requirements.
Based on Section 11.1 of the Procedural Manual and California Elections Code Sections 10262 and 10263, the following schedule outlines future annual reorganization dates and corresponding terms:
Event Reorganization Date Term of Mayor/Vice Mayor
June 2026 Election July 2026 July 2026 - July 2027 (12 Months) July 2027 Non-Election Year July 2027 July 2027 - April 2028 (10 Months) March 2028 Election April 2028 April 2028 - April 2029 (12 Months) The reorganization occurs in accordance with Section 11.1 of the City Council Procedural Manual (Attachment “A”) and the process is outlined in Attachment “B”. In summary, any member of the City Council may make a nomination, which must be seconded. After all nominations are received, the City Clerk will conduct a roll call vote, with each Councilmember announcing their vote for Mayor, until a Mayor is elected by a majority vote. This process is followed for both the Mayor and Vice Mayor positions.
City Council directed staff to prepare options for breaking tie votes (Attachment “C”) in the event that, after multiple rounds of voting, a tie vote remains. The attachment includes four (4) options, Option A, B, C and D. The tie-breaking options are outlined below:
December 1, 2025 CC Regular Mtg Page 282 of 287
Annual Reorganization of the City Council for the Selection of Mayor and Vice Mayor
Option #1:
Coin flip, drawing straws, or names from a hat/box to break ties.
Option #2:
Eliminate nominees with one or fewer votes after each round until someone earns three votes, or improvise another tie-breaker if no one reaches three.
Option #3:
Successive rounds eliminate low-vote nominees, with added rules disqualifying candidates who receive three “no” votes, and tie-breaking decided by majority vote.
Option #4:
Councilmembers rank candidates, points are totaled, and the highest scorer becomes Mayor. The same process can be done to determine the selection of Vice Mayor.
Therefore, in the event of a tie-vote after multiple rounds of voting, the City Council may either consider one of the four tie-breaking options or provide staff with alternative direction.
BUDGET IMPACT:
There is no budget impact associated with the City Council reorganization. This is included in the City Clerk’s regular work plan and, therefore, included in the Fiscal Year 2025-2026 Adopted Budget.
CONCLUSION:
It is recommended that the City Council proceed with their annual reorganization for the selection of Mayor and Vice Mayor.
ATTACHMENT:
A. City Council Procedural Manual – Reorganization Section 11.1 B. Process - Selection of Mayor and Vice Mayor Procedure C. Tie-Breaking Options
December 1, 2025 CC Regular Mtg Page 283 of 287
ATTACHMENT “A”
11. REORGANIZATION
11.1 SELECTION OF MAYOR AND VICE MAYOR
Pursuant to Government Code Section 36801 “The City Council shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Elections Code Sections 10262 and 10263 and, following the declaration of the election results and the installation of elected officials, choose one of its members as Mayor and one of its members as Mayor Pro Tempore.” The terms of office of the Mayor of the City Council and Vice Mayor shall be for one year, or until their successors have been chosen. In those years in which a general municipal election is not held, the City Council shall choose a Mayor of the City Council and Vice Mayor at the first regular meeting in December. Nothing herein shall be deemed or construed to prohibit any person from serving any number of consecutive one-year terms in any office in this City.
The following procedure shall be used:
Election of Mayor:
Procedural Manual – City Council of the City of San Fernando 21 a. City Clerk opens the nominations for the position of Mayor b. Nomination(s) is/are made for Mayor, and seconded
c. Hearing no objections, motion to close nominations
d. City Clerk conducts a roll call vote and each Councilmember announces their vote for Mayor until a Mayor is elected by majority vote
e. City Clerk announces the results
Election of Vice Mayor: (City Clerk to follow steps a-e above) December 1, 2025 CC Regular Mtg Page 284 of 287
CITY COUNCIL REORGANIZATION
San Fernando City Council Procedural Manual, Section 11. Reorganization
1. Election of Mayor:
A. City Clerk opens the nominations for the position of Mayor B. Nomination(s) is/are made for Mayor, and seconded
C. Hearing no objections, motion to close nominations
D. City Clerk conducts a roll call vote in the order in which nominations are received until a Mayor is elected by majority vote
E. City Clerk announces the results
2. Election of Vice Mayor:
A. City Clerk opens the nominations for the position of Vice Mayor B. Nomination(s) is/are made for Vice Mayor, and seconded C. Hearing no objections, motion to close nominations
D. City Clerk conducts a roll call vote in the order in which nominations are received until a Vice Mayor is elected by majority vote
E. City Clerk announces the results
3. Council Changes Seats as Follows:
A. Vice Mayor takes his/her seat at either side of the Mayor seat
4. City Council Comments/Remarks
5. Resume City Council Meeting
ATTACHMENT “B”
December 1, 2025 CC Regular Mtg Page 285 of 287
ATTACHMENT “C”
REORGANIZATION – TIE BREAKING APPROACHES
1 OPTION #1: Coin flip, draw straws or draw names from hat.
OPTION #2:
• If no nominee receives three (3) votes in the first round of voting, nominees receiving one (1) or fewer votes shall be removed from further consideration, and successive rounds of voting from the remaining nominees shall be conducted in the same manner until a nominee receives at least three (3) votes.
• If, after successive rounds of voting, no nominee receives three (3) affirmative votes the City Council can improvise some other method to break tie.
OPTION #3:
• If no nominee receives three (3) votes in the first round of voting, nominees receiving one (1) or fewer votes shall be removed from further consideration, and successive rounds of voting from the remaining nominees shall be conducted in the same manner until a nominee receives at least three (3) votes.
• If, after successive rounds of voting, no nominee receives three (3) affirmative votes, the City Council may, upon request of any member, conduct a vote to determine whether any nominee has three (3) Councilmembers affirmatively opposed to their appointment. If a nominee receives three (3) or more “no” votes, that nominee shall be disqualified from further consideration unless a motion to reconsider is made and approved by the City Council. If the individual under consideration is the currently serving Mayor, the receipt of three (3) “no” votes shall also be deemed to vacate the office of Mayor. • If any nominee receives three (3) or more affirmative “no” votes, that nominee shall be disqualified from further consideration, and new nominations may be opened and voted upon in accordance with the same procedure.
• The nominee receiving the highest number of affirmative votes shall be selected, except that a nominee who has received three (3) or more affirmative “no” votes shall not be eligible for selection. In the event of a tie between two or more nominees who have not received three (3) affirmative “no” votes, the City Council shall proceed to a tie-breaking process as determined by majority vote of the Council
December 1, 2025 CC Regular Mtg Page 286 of 287
ATTACHMENT “C”
REORGANIZATION – TIE BREAKING APPROACHES
2 OPTION #4 (Ranked Vote):
• Councilmembers rank the nominees from first choice, to second choice and so on. Each rank is assigned a number of points with first choice having the highest number of points.
For example, if there are three candidates, first choice gets 3 points, second choice gets 2 points and third choice gets 1 point.
• Each councilmember ranks the nominees first, second and third choice. • Add points for each candidate.
• Nominee with most cumulative points is selected Mayor.
Nominee A Nominee B Nominee C
Councilmember A 3 pts 1 pt 2 pts
Councilmember B 1 pt 3 pts 2 pts
Councilmember C 3 pts. 1 pt 2 pts
Councilmember D 1 pt 3 pts 2 pts
Councilmember E 1 pt 2 pts 3 pts
TOTALS 9 pts. 10 pts 11 pts
Nominee C with 11 points becomes Mayor.
In a scenario where 2 or more candidates are tied points-wise, the nominee with the most combined first choice and second choice points is selected Mayor.
Nominee A Nominee B Nominee C
Councilmember A 3 pts 1 pt 2 pts
Councilmember B 2 pts 3 pts 1 pts
Councilmember C 3 pts 1 pt 2 pts
Councilmember D 1 pt 3 pts 2 pts
Councilmember E 1 pt 2 pts 3 pts
TOTALS 10 pts. 10 pts 10 pts
1st & 2nd Choice Points: 8 pts 8 pts 9 pts
Here, Nominee C is selected Mayor with 9 combined first choice and second choice points.
The ranked vote process can also be followed for the selection of the Vice Mayor.
December 1, 2025 CC Regular Mtg Page 287 of 287