Agenda packet — San Fernando City Council, January 5, 2026 (part 2 of 4)

6. LAUSD Superintendent Carvalho - Support for Police Presence and Partnerships on School Campuses (5/6)

7. Congresswoman Rivas – 2025 Appropriation Requests (5/27)

8. County Supervisor Horvath – Support for Home Again LA’s County Discretionary Fund Grant Application (7/11)

9. County Supervisor Horvath – Support for Ignite the Light of Hope Foundation’s County Discretionary Fund Grant Application (7/11)

10. Los Angeles County Internal Services Division – High Road Training Partnership (HRTP) (8/18)

11. County Supervisor Lindsey Horvath – Consulate on Wheels Partnership (9/25)

12. BMO Gives Program – Climate Resolve Grant Application (9/25)

13. County Supervisor Horvath – Mexican Consulate on Wheels Extension Request (10/24)

14. Pacoima Beautiful – Letter of support for RPOSD Grant Application (10/27)

15. San Fernando High School – Letter of support for Honoring Charles White (11-20-25) January 5, 2026 Special & Regular CC Mtg Page 156 of 600 January 5, 2026 Special & Regular CC Mtg Page 157 of 600 This Page
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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager
Date: January 5, 2026
Subject: Consideration to Approve Release of a Request for Proposals for Solid Waste Management Consulting Services
RECOMMENDATION:

It is recommended that the City Council approve the release of a Request for Proposals (RFP) for Solid Waste Management Consulting Services (Attachment “A”) to evaluate the current franchise agreement, prepare and administer an RFP process for Solid Waste Management services, and support contract negotiations for the selected contractor.

BACKGROUND:

1. On April 13, 2013, the City Council awarded Contract No. 1705 to R3 Consulting, Inc., (R3 Consulting) to administer and process applications for a refuse and recycling franchise.

2. On November 18, 2013, the City Council accepted the Republic proposal and direction was given to the Interim City Manager to prepare a Franchise Agreement to provide residential, commercial, and organic waste collection services for Citywide refuse and recycling services.

3. On December 2, 2013, the City Council approved a 10-year franchise agreement (Contract No. 1731) with Republic to provide solid waste collection services in the City of San Fernando.

Services went into effect on February 15, 2014, with an initial termination date of February 14, 2024, that could be extended for three (3) separate one (1) year terms.

4. On August 15, 2022, the City Council approved an amendment to Contract No. 1731 executing Article 2.01.1 of Contract No. 1731 extending the term by three (3) years (through February 14, 2027).

5. On June 16, 2025, the City Council approved creating a Waste Hauler Services Ad Hoc committee to review information and develop recommendations to City Council related to the City’s Waste Hauler Services.

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6. On August 25 and November 6, 2025, the Waste Hauler Services Ad Hoc met to evaluate options for the evaluation of current waste hauler services and the steps and timeline needed to complete an RFP for Solid Waste Management Consulting Services and a proceeding RFP for Solid Waste Management Services.

ANALYSIS:

The City provides solid waste, recycling, and organics collection services to residential, multifamily, commercial, and institutional customers through a single contracted or franchised waste hauler operating under City oversight. As the City prepares for future procurement of these essential services, it is necessary to ensure that the upcoming solid waste services RFP reflects current regulatory requirements, market conditions, and best practices appropriate for a small, fully built-out urban community.

In addition, California Senate Bill 1383 (SB 1383), which establishes statewide requirements to reduce organic waste disposal and recover edible food, imposes significant and ongoing obligations on local jurisdictions. Compliance with SB 1383 requires carefully defined hauler responsibilities, enforceable contract language, and administratively feasible monitoring and reporting mechanisms.

Given the complexity of solid waste procurement and SB 1383 requirements, the Ad Hoc recommended engaging an experienced solid waste consultant to assist the City in developing a comprehensive, competitive, and SB 1383–compliant RFP for future solid waste management services.

The proposed RFP seeks qualified consulting firms with demonstrated experience assisting small-to-mid-sized California cities with solid waste procurement and SB 1383 implementation.

The consultant will serve as the City’s technical advisor and will be responsible for:
• Evaluating existing solid waste, recycling, and organics services; • Assessing the City’s current SB 1383 compliance status and identifying City versus hauler responsibilities;
• Conducting a market and industry review of Southern California solid waste conditions; • Preparing a complete, ready-to-issue RFP for Citywide Solid Waste Management Services tailored to San Fernando’s size, staffing capacity, and operational needs; • Preparing a list of potential providers and inviting each provider to submit a proposal; • Assisting in conducting a pre-proposal meeting with prospective proposers and the preparation of the written response(s) of any subsequent addenda to the RFP; • Developing the written criteria and the methodology to evaluate and rank each proposal submitted;
• Coordinating any site visits to facilities of potential service providers and preparing questions for City to ask providers during visit;
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• Preparing a technical analysis of each company to verify the ability to comply with, provide for, and meet the requirements of a contract period; • Evaluating each company experience and ability to perform the contract through references;
• Analyzing the financial capability and strength of the company to perform in the contract; • Assisting the City in negotiating services, terms, rates, and the preparation of a final agreement for approval by the City Council;
• Working with City staff in the preparation of staff reports and presentation to the City Council for the recommendation and/or options for the procurement of a solid waste contractor.

The following is a tentative timeline for the proposed process:

TASK DATE
Release RFP for Waste Hauler Consultant Services January 8, 2026 Solid Waste Management Consultant selected and agreement approved by the City Council March 16, 2026
Evaluation of current waste hauler services and contract completed March to May 2026 RFP for Waste Hauler Services released May 2026
Proposal Due Date August 2026
Top proposal is selected and consultant engages in contract negotiation with proposed vendor
August to October
2026
Present Final Agreement to City Council for approval October 2026 The proposed timeline provides a three- to four-month lead time to provide adequate preparation before the current Republic Services agreement expires on February 14, 2027. This lead time is necessary to maintain operational continuity in the instance where a new Solid Waste Management provider is selected.

Issuance of this RFP does not obligate the City to award a contract. Any final agreement resulting from this process will be subject to City Council approval. Authorizing issuance of the RFP will allow the City to engage a qualified consultant to support the development of a robust, competitive, and SB 1383–compliant solid waste services procurement. This action is a critical step toward ensuring reliable service, regulatory compliance, and sustainable waste management outcomes for the City of San Fernando.

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BUDGET IMPACT:

There is no budget impact associated with the release of the RFP for Solid Waste Management Consulting Services. Costs associated with the selected vendor will be presented to the City Council on March 16, 2026.

CONCLUSION:

Staff recommends that the City Council approve the release of a Request for Proposals (RFP) for Solid Waste Management Consulting Services (Attachment “A”) to evaluate the current franchise agreement, prepare and administer an RFP process for Solid Waste Management services, and support contract negotiations for the selected contractor.

ATTACHMENT:

A. RFP for Strategic Plan Consulting Services
January 5, 2026 Special & Regular CC Mtg Page 162 of 600 ATTACHMENT “A”

REQUEST FOR PROPOSALS
Notice is hereby given that sealed proposals will be received by the City of San Fernando, California, for furnishing the following:

SOLID WASTE MANAGEMENT CONSULTING SERVICES
in strict accordance with the Specifications on file in the office of the SAN FERNANDO CITY MANAGER’S OFFICE, 117 Macneil Street, San Fernando, California, 91340. Copies of specifications and proposal documents may be obtained from the City’s website at SFCITY.ORG/rfps-rfqs-nibsnois/.

An electronic copy of the proposal must be submitted in PDF format via email to the CITY CLERK DEPARTMENT at [email protected]. The deadline for RFP submissions is 5:00 p.m. on Tuesday, March 3, 2026. Any bidder may withdraw their proposal, without obligation, at any time prior to the scheduled closing time for receipt of proposals. A withdrawal will not be effective unless made personally or by telephonic notification received prior to the closing date. Proposals may later be referred to the City Council for appropriate action. The City reserves the right to reject any or all proposals as the best interests of the City may dictate.

By: ________________________________
Julia Fritz, City Clerk
Published in The San Fernando Sun on __________ 2026.

January 5, 2026 Special & Regular CC Mtg Page 163 of 600 City of San Fernando RFP

REQUEST FOR PROPOSALS
The City Manager’s Office is requesting proposals for:

SOLID WASTE MANAGEMENT CONSULTING SERVICES
RELEASE DATE: January 8, 2026
RESPONSE DUE: March 3, 2026
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GENERAL INFORMATION
The City of San Fernando invites qualified consulting firms to submit proposals for professional consulting services to evaluate the current solid waste management program, prepare a Request for Proposals (RFP) for Citywide Solid Waste Management Services, support the evaluation of submitted proposals, and assist negotiations with the City’s selected Solid Waste Management contractor. The City seeks a consultant with demonstrated experience assisting small-to-midsized California cities in developing comprehensive, competitive, and SB 1383–compliant solid waste procurement documents.

BACKGROUND
The City of San Fernando was incorporated in 1911 and is currently organized according to the City Council/City Manager form of government with seven departments, including a Police Department, Public Works Department, and Recreation and Community Services Department.

The City employs approximately 111 full-time employees from a total Adopted Budget for fiscal year 2025-2026 of $56.2 million, which includes a General Fund budget of $28.8 million. The City is a cost conscious provider of outstanding public services to its citizens and local businesses.

RFP OVERVIEW & TIMELINE
RFP Title: Solid Waste Management Consulting Services
Scope of Work: See “Scope of Work” Section on Pages 5-7 RFP Submittal Information: Submit electronic copies of their proposal in PDF format via email to the CITY CLERK DEPARTMENT at
[email protected], with the subject “City of San Fernando - Solid Waste Management Consulting
Services”
RFP Due Date: Tuesday, March 3, 2026 by 5:00 PM PST
RFP Submittal Requirements: Submitted Proposals must include the information described in the “INFORMATION TO BE SUBMITTED”
Section on Pages 8-10 of this RFP.

Submitted Proposals will be considered non-responsive
if the Proposal does not provide all requested
information.

City Contact: Will Pettener
Assistant to the City Manager
Phone: (818) 898-1226
Email: [email protected]
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The City of San Fernando is a compact, fully built-out urban community providing municipal services to residential, multifamily, commercial, and institutional customers. Solid waste, recycling, and organics services are currently provided through a single contracted or franchised waste hauler operating under City oversight.

The City anticipates issuing a proceeding RFP to secure continued solid waste services that:
• Maintain reliable service at reasonable rates
• Ensure full compliance with California Senate Bill 1383 (Short-Lived Climate Pollutants) • Are administratively feasible for a small city with limited staffing resources • Are responsive to the needs of residents and businesses in the commuity

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFP, and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

B. Questions/Clarifications
Please direct any questions regarding this RFP to the City Clerk Department at [email protected]. Questions must be received by 5:00 p.m. PST on Tuesday, February 10, 2026. All questions received prior to the deadline will be collected and responses will be emailed by Tuesday, February 17, 2026.

C. Submission of Bid Proposals
All bid proposals shall be submitted via email to the City Clerk Department at [email protected] and the subject line of the email shall read, “City of San Fernando RFP –Solid Waste Management Consulting Services.” Proposals must be received no later than Thursday, March 3, 2026 at 5:00 PM PST. All proposals received after that time will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm.

E. Rights of City of San Fernando
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This RFP does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:
1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective firms; 8) Solicit best and final offers from all or some of the prospective firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form professional services agreement contract will be signed subsequent to City Council review and approval of the recommended firm.

G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF SERVICE
The City of San Fernando is seeking a highly qualified consultant to assist in providing professional services including, but not limited to, the following tasks:

1. Project Management and Coordination
• Serve as the City’s primary technical advisor
• Develop a detailed project schedule aligned with City Council timelines • Facilitate meetings with City staff and stakeholders as needed January 5, 2026 Special & Regular CC Mtg Page 167 of 600

2. Evaluation of Existing Waste Management Services
• Review current solid waste, recycling, and organics service levels for:
o Single-family residential
o Multifamily residential
o Commercial and institutional customers
• Evaluate existing rate structures, service frequencies, and operational requirements • Identify service gaps, inefficiencies, and opportunities for improvement appropriate to a small city

3. SB 1383 Regulatory Compliance Analysis (Expanded Deliverables) • Develop a method and timeline for plan updates and revisions. • Assess the City’s current SB 1383 compliance status
• Identify hauler responsibilities vs. City responsibilities under SB 1383 • Provide recommendations for:
o Organic waste collection requirements
o Edible food recovery coordination (Tier 1 and Tier 2 generators, as applicable) o Contamination monitoring and enforcement support
o Recordkeeping and reporting requirements
• Develop clear, enforceable SB 1383 contract language suitable for inclusion in the future waste hauler agreement
• Integrate CalRecycle enforcement expectations into service requirements without creating excessive administrative burden on City staff

4. Market and Industry Review
• Recommend final Strategic Plan document that includes an implementation plan with benchmarks or milestones that measure the City’s progress • Analyze current Southern California solid waste market conditions • Identify best practices for cities of similar size
• Recommend contract structure options (e.g., term length, extension options, performance incentives)
• Advise on approaches to encourage competitive proposals despite limited market participants
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5. Development of Solid Waste Management Services RFP
The consultant shall prepare a complete, ready-to-issue RFP, including:
• Comprehensive scope of services covering:
o Collection, recycling, organics, and disposal
o Customer service and billing
o Route review and service optimization
• Performance standards and reporting requirements
• SB 1383 compliance obligations and enforcement mechanisms • Proposal submittal instructions and evaluation criteria • Pricing and rate structure requirements
• Required exhibits, forms, and technical schedules
The RFP shall be tailored to San Fernando’s size, staffing capacity, and operational needs.

6. Assist RFP Administration and Selection Process
• Prepare a list of potential providers and inviting each provider to submit a proposal • Assist in conducting a pre-proposal meeting with prospective proposers and the preparation of the written response(s) of any subsequent addenda to the RFP • Develop the written criteria and the methodology to evaluate and rank each proposal submitted
• Coordinate any site visits to facilities of potential service providers and preparing questions for City to ask providers during visit
• Prepare a technical analysis of each proposer to verify the ability to comply with, provide for, and meet the requirements of a contract period • Evaluate each proposer’s experience and ability to perform the contract through references
• Analyze the financial capability and strength of the proposer to perform in the contract • Assist the City in negotiating services, terms, rates, and the preparation of a final agreement for approval by Council
• Work with City staff in the preparation of staff reports and presentation to Council for the recommendation and/or options for the procurement of a solid waste contractor.

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SCHEDULE FOR SELECTION

TASK DATE
RFP Available Online January 8, 2026
Deadline for Submittal of Questions February 10, 2026
Staff Responses to Questions February 17, 2026
Proposal Due March 3, 2026
Proposal Review Period March 4-11, 2026
Council Action for Approval of Professional Services Agreement March 16, 2026 The schedule above is tentative and subject to change at the discretion of the City, with appropriate notice to prospective Proposers. Please check the City of San Fernando website for the latest updates at https://ci.san-fernando.ca.us/rfps-rfqs-nibs-nois/. All times noted throughout the Proposer must be available on Monday, March 16, 2026, in-person or virtually, for a possible presentation to the City Council.

METHOD OF SELECTION AND NOTICES
The City Manager’s Office will evaluate the information provided in the submitted proposals using the following criteria as a guideline:
• Completeness and Comprehensiveness;
• Responsiveness to City’s issues;
• Experience of the firm providing similar services to other municipalities; • Cost effectiveness; and
• Quality of proposed staff.

INFORMATION TO BE SUBMITTED

1. Prospective Firms must submit one digital copy of their proposal via email to [email protected] in PDF format.

2. Include a Proposal Summary Section
This section shall discuss the highlights, key features, and distinguishing points of the Proposal. A separate sheet shall include all the contact people on the Proposal and how to communicate with them.

3. Include a Profile of the Proposing Firm(s) Section
January 5, 2026 Special & Regular CC Mtg Page 170 of 600

This section shall include a brief description of the firm, including size, location of office(s), number of years providing service, organizational structure of the division responsible, etc.

Additionally, this section shall include a listing of any lawsuit and the result of that action resulting from (a) any public project undertaken by the Firm where litigation is still pending or has occurred within the last five years or (b) any type of project where claims or settlements were paid by the Firm or its insurers within the last five years.

4. Include a Qualifications of the Firm Section
This section shall include a brief description of the Firm’s qualifications and previous experience ofsimilar or related services provided to other agencies. Provide a description of pertinent experience with other public municipalities (maximum of four) that includes a summary of the work performed, the total amount billed, the period over which your Firm represented the agencies, and the name, title, and phone number of clients to be contacted for references. Include at least two (2) sample reports for similar projects prepared for other local government agencies. Describe any attributes that distinguish the services provided by your firm/individual from others that would help the City in the selection process.

5. Include a Work Plan Section
In this section, present a well-conceived service plan. This section of the proposal shall establish the Firm’s understanding of the City’s Scope of Services in this RFP and the Firm’s ability to satisfy the objectives and requirements outlined in the scope. Describe the proposed approach for addressing the scope of service, outlining the approach that would be undertaken in providing the requested services, and the tentative schedule for project completion. Additionally, describe related service experience by the Firm in similar work. Please describe the role, extent of services (number of people used, engagement duration, and contract value).

6. Include a Proposed Staffing Section
In this section, discuss how the Firm would propose to staff the City’s requested Solid Waste Management consulting needs. Firm’s key team members shall be identified by name, specific responsibilities and their qualifications. An organizational chart for the team and resumes for key Firm personnel shall be included. Key Firm personnel will be an important factor considered by the City Manager’s Office. There can be no change of key personnel once the proposal is submitted, without prior approval of the City.

7. Include a Proposal Costs Sheet and Rates Section
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In this section, include the proposed costs to provide the services desired. Include any other cost and price information that would be contained in a potential agreement with the City.

In addition, include the costs for any other services that are considered optional additions.

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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager
Kenya Marquez, Housing Coordinator
Date: January 5, 2026
Subject: Consideration to Adopt a Resolution Accepting a Conditional CalHome Grant Award from the California Department of Housing and Community Development and Authorize Related Agreements
RECOMMENDATION:

It is recommended that the City Council:
a. Adopt Resolution No. 8425 (Attachment “A”) accepting a conditional award of $5,000,000 in CalHome grant funds from the California Department of Housing and Community Development (HCD) under the 2024 Homeownership Super Notice of Funding Availability (HOSN), CalHome Program, Round 2; and
b. Authorize the City Manager, or designee, to execute the Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents required by HCD for participation in the CalHome Program.

BACKGROUND:

1. On July 15, 2024, the City Council received a presentation from staff regarding a potential Home Rehabilitation Loan Program. The presentation included an overview of the CalHome Program and identified opportunities for the City to apply for State funding in partnership with an experienced program administrator.

2. On September 3, 2024, the City Council approved Contract No. 2287 with Habitat for Humanity of Greater Los Angeles (Habitat LA) in an amount not-to-exceed $50,000 to establish a Home Rehabilitation Program for a term of one (1) year.

3. On February 18, 2025, the City Council adopted Resolution No. 8367 (Attachment “B”) authorizing the preparation and submittal of a grant application to the California Department of Housing and Community Development (HCD) under the 2024 Homeownership Super January 5, 2026 Special & Regular CC Mtg Page 175 of 600 Consideration to Adopt a Resolution Accepting a Conditional CalHome Grant Award from the California Department of Housing and Community Development and Authorize Related Agreements

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Notice of Funding Availability (HOSN), in partnership with Habitat LA, in an amount of up to $5,000,000.

4. On October 30, 2025, HCD issued a revised Conditional Award Commitment letter (Attachment “C”) to the City confirming a CalHome award in the total amount of $5,000,000 under the 2024 Homeownership Super NOFA (HOSN), CalHome Program, Round 2.

ANALYSIS:

The California Department of Housing and Community Development (HCD) administers the Homeownership Super Notice of Funding Availability (HOSN), which is intended to expand affordable homeownership opportunities and promote neighborhood revitalization throughout California. Under the 2024 Homeownership Super NOFA, HCD made approximately $176.8 million available statewide, including $143.1 million through the CalHome Program, which supports homeownership opportunities for low- and moderate-income households through housing development, acquisition, and rehabilitation activities.

The City, in partnership with Habitat LA, applied for CalHome grant funding to support two (2) local homeownership initiatives: First-Time Homebuyer Mortgage Assistance and OwnerOccupied Rehabilitation. Following review of the City’s application, HCD issued a revised Conditional Award Commitment letter (Attachment “B”) dated October 30, 2025, awarding the City a total of $5,000,000 in CalHome grant funds.

The conditional award allocates funding for the following activities within the City:
• First-Time Homebuyer Mortgage Assistance (MA): $2,754,500 to assist approximately 18 eligible first-time homebuyers through deferred-payment down payment assistance loans. Under CalHome guidelines, mortgage assistance is capped at up to $200,000 per household, depending on need. Funds may also be used for required homebuyer education, program administration, and loan processing costs. • Owner-Occupied Rehabilitation (OOR): $2,245,500 to assist approximately 14 incomeeligible homeowners with housing related health and safety repairs, correction of substandard housing conditions, and other eligible rehabilitation activities through deferred-payment loans. Per CalHome guidelines, rehabilitation assistance ranges from a minimum of $1,000 to a maximum of $200,000 per household, depending on the scope of work. Funds will be used for direct rehabilitation loans as well as related soft costs, including permits, inspections, and program administration.

The funding thresholds identified through Resolution No. 8367 (Attachment “B”) approving submission of the grant application were initially set at $2.5 million for each category. Through January 5, 2026 Special & Regular CC Mtg Page 176 of 600 Consideration to Adopt a Resolution Accepting a Conditional CalHome Grant Award from the California Department of Housing and Community Development and Authorize Related Agreements

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approval of Resolution No. 8425, Council will enable the City to accept award for the adjusted thresholds within each category.

Through the proposed partnership, Habitat LA will administer both CalHome-funded programs on behalf of the City. Habitat LA has extensive experience administering owner-occupied rehabilitation and homeownership assistance programs throughout the Los Angeles region and meets the CalHome Program’s experience requirements. In September 2024, the City entered into a $50,000 Professional Services Agreement with Habitat LA to administer a local home rehabilitation program. To date, four (4) owner-occupied homes in San Fernando have completed repairs, including walk-in shower replacements, installation of grab bars, electrical and lighting upgrades, door and window replacements, and minor exterior repairs, and funding remains available to assist one (1) additional owner-occupied home. Habitat LA’s broader portfolio of owner-occupied rehabilitation programs, administered independently across the region, satisfied the CalHome grant application requirement that the applicant or its partner must have successfully administered a local owner-occupied rehabilitation program for at least two (2) years within the four (4) years immediately preceding the application.

Resolution No. 8367 authorized only the preparation and submittal of a CalHome grant application. In order to accept the conditional award at the allocated funding thresholds and proceed with execution of the CalHome Standard Agreement, HCD requires the City to adopt a new resolution that explicitly authorizes and accepts the adjusted award funds and authorizes execution of all required agreements and documents. Repealing and replacing Resolution No. 8367 ensures compliance with HCD requirements and allows the City to move forward with program implementation.

Staff will return to the City Council for approval of a contract between the City and Habitat LA.

BUDGET IMPACT:

There is no budget impact to the Fiscal Year 2025–2026 Adopted Budget associated with adoption of the proposed resolution. All program costs will be funded through CalHome grant funds. Staff will return to the City Council to appropriate funds upon execution of the Standard Agreement.

CONCLUSION:

Staff recommends that the City Council adopt Resolution No. 8425 (Attachment “A”) authorizing the City to accept a conditional award of $5,000,000 in CalHome grant funds from the California Department of Housing and Community Development (HCD) under the 2024 Homeownership Super Notice of Funding Availability (HOSN), CalHome Program, Round 2; and authorize the City Manager, or designee, to execute the Standard Agreement and any subsequent amendments or January 5, 2026 Special & Regular CC Mtg Page 177 of 600 Consideration to Adopt a Resolution Accepting a Conditional CalHome Grant Award from the California Department of Housing and Community Development and Authorize Related Agreements

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modifications thereto, as well as any other documents required by HCD for participation in the CalHome Program.

ATTACHMENT:

A. Resolution No. 8425
B. Resolution No. 8367
C. Revised Conditional Award Commitment Letter from HCD January 5, 2026 Special & Regular CC Mtg Page 178 of 600 ATTACHMENT “A”
RESOLUTION NO. 8425

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AUTHORIZING THE CITY OF SAN FERNANDO TO ACCEPT A

CONDITIONAL AWARD FROM THE CALIFORNIA DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT UNDER THE 2024

HOMEOWNERSHIP SUPER NOTICE OF FUNDING AVAILABILITY (CALHOME

PROGRAM), AND AUTHORIZING THE EXECUTION AND DELIVERY OF A

STANDARD AGREEMENT AND ANY AND ALL OTHER DOCUMENTS

REQUIRED OR DEEMED NECESSARY OR APPROPRIATE TO PARTICIPATE IN

THE CALHOME PROGRAM

MORTGAGE ASSISTANCE (MA) IN SAN FERNANDO / OWNER OCCUPIED REHABILITATION (OOR) IN SAN FERNANDO
WHEREAS, the California Department of Housing and Community Development ("Department"), as authorized by the California General Fund, CalHome Proposition 46 and Proposition 1C, and the Building Homes and Jobs Act (Sen. Bill No. 2 (2017-2018 Reg. Sess) §1:
2022 and 2023 CalHome has issued a Homeownership Super Notice of Funding Availability, dated January 6, 2023 and amended on February 29, 2024 (“Homeownership Super NOFA”). The Homeownership Super NOFA provides funding under the following programs for homeownership: the CalHome Program and the Joe Serna, Jr., Farmworker Housing Grant Fund.

WHEREAS, the City of San Fernando, a municipal corporation (“Public Entity”), submitted an application to the Department in response to the Homeownership Super NOFA (the “Application”) and was determined to be an eligible Grant Recipient under one or more of the foregoing programs (the “Program(s)”) pursuant to that certain conditional award letter, dated October 30, 2025 (the “Conditional Award Commitment”).

WHEREAS, pursuant to the Conditional Award Commitment, the Department made conditional awards to the Public Entity as follows:

PROGRAM AWARD
CalHome Program
Mortgage Assistance
$2,754,500
CalHome Program
Owner Occupied Rehabilitation
$2,245,500
PROGRAM AWARD TOTAL: $5,000,000
WHEREAS, each and all of the awards expressly identified above will hereinafter be referred to, both individually and collectively, as the “Program Award.”

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

January 5, 2026 Special & Regular CC Mtg Page 179 of 600 RES. NO. 8425
2 SECTION 1. That the Public Entity is hereby authorized and directed to act in connection with the Program Award.

SECTION 2. Public Entity is hereby authorized and directed to accept and incur an obligation for the Program Award. That in connection with the total amount of the Program Award, the Public Entity is authorized and directed to enter into, execute, and deliver one or more, Standard Agreement(s), and any and all other documents required or deemed necessary or appropriate to secure the Program Award from the Department and to participate in the relevant Program(s), and all amendments thereto (collectively, the “Program Award Documents”).

SECTION 3. Public Entity acknowledges and agrees that it shall be subject to the terms and conditions specified in the, Standard Agreement(s), and that the Homeownership Super NOFA and the Application will be incorporated by reference therein and made a part thereof.

Public Entity also acknowledges and agrees that any and all activities, expenditures, information, and timelines represented and described in the Application are enforceable through the relevant, Standard Agreement(s). Public Entity also acknowledges and agrees that Program Award funds are to be expended only on the eligible uses and activities identified in the relevant, Standard Agreement(s).

SECTION 4. That the City Manager or his or her designee is hereby authorized to execute the Program Award Documents on behalf of the Public Entity.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 5th day of January, 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
January 5, 2026 Special & Regular CC Mtg Page 180 of 600 RES. NO. 8425
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8425 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 5th day of January, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of January, 2026.

Julia Fritz, City Clerk
January 5, 2026 Special & Regular CC Mtg Page 181 of 600 RESOLUTION NO. 8367

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, APPROVING THE SUBMITTAL OF AN APPLICATION TO THE

CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT FOR FUNDING UNDER THE CALHOME PROGRAM – 2024 HOMEOWNERSHIP SUPER NOTICE OF FUNDING AVAILABILITY; THE

EXECUTION OF A STANDARD AGREEMENT IF SELECTED FOR SUCH
FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED

DOCUMENTS NECESSARY TO PARTICIPATE IN THE CALHOME PROGRAM WHEREAS, the City of San Fernando, a municipality, wishes to apply for and receive an allocation of funds through the CalHome Program; and
WHEREAS, the California Department of Housing and Community Development (hereinafter referred to as "HCD") has issued a Notice of Funding Availability ("NOFA") dated December 12, 2024, for the CalHome Program established by Chapter 84, Statutes of 2000 (SB 1656 Alarcon), and codified in Chapter 6 {commencing with Section 50650) of Part 2 of Division 31 of the Health and Safety Code (the "statute"). Pursuant to the statute, HCD is authorized to approve funding allocations utilizing monies made available by the State Legislature to the CalHome Program, subject to the terms and conditions of the statute and the CalHome Program Guidelines adopted by HCD in December 2022; and
WHEREAS, the City of San Fernando wishes to submit an application to obtain from HCD an allocation of CalHome funds in the amount of up to $5 million.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City of San Fernando shall submit to HCD an application to participate in the CalHome Program in response to the Homeownership Super NOFA issued on December 12, 2024, which will request a total funding allocation of up to $5 million for the following activities:
(a) Up to two million five hundred thousand dollars ($2,500,000.00) for Owner-Occupied Rehabilitation activities which will rehabilitate and repair from eight (8) to one hundred and twelve (112) very-low, low, or moderate income owner-occupied homes, to eliminate safety hazards, improve substandard housing conditions, and enhance the overall appearance of properties within the community. This will also cover costs for permits, appraisals, consultant services required to ensure project compliance and quality, non-recurring loan closing costs, and administrative responsibilities for Habitat LA in managing the rehabilitation projects; and ATTACHMENT "B"
January 5, 2026 Special & Regular CC Mtg Page 182 of 600 January 5, 2026 Special & Regular CC Mtg Page 183 of 600 January 5, 2026 Special & Regular CC Mtg Page 184 of 600 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF STATE FINANCIAL ASSISTANCE
651 BANNON STREET, SUITE 400, SACRAMENTO, CA 95811
P. O. BOX 952054, SACRAMENTO, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
**REVISED AWARD LETTER**
October 30, 2025
Kanika Kith, City Manager
City of San Fernando
117 Macneil Street
San Fernando, CA 91340
Dear Kanika Kith:

RE: Revised Award Announcement – 2024 Homeownership Super NOFA (HOSN), CalHome, Round 2, Notice of Funding Availability (NOFA) Fiscal Year 2024/2025 City of San Fernando – MA in San Fernando/OOR in San Fernando Contract No. 25-CALHOME-18749
The California Department of Housing and Community Development (“Department” or “HCD”) is pleased to announce City of San Fernando (“Awardee”) has been awarded a 2024 Homeownership Super NOFA (HOSN), CalHome, Round 2, award in the amount of $5,000,000. This revision is a result of the Authorized Representative name change to Kanika Kith. This letter constitutes notice of the designation of HOSN CalHome funds for the City of San Fernando and fully replaces the letters originally issued on October 16, 2025 and October 27, 2025.

Program Award
Amount County Assisted Units
First Time Homebuyer Mortgage
Assistance (MA) $2,754,500 Los Angeles 18
Owner-Occupied Rehabilitation (OOR) $2,245,500 Los Angeles 14 ADU/JDU Program $0 N/A N/A
Self-Help Technical Assistance (SHTA) $0 N/A N/A
Homeownership Project Development Loan
(HPDL) $0 N/A N/A
This Homeownership Super NOFA (HOSN), CalHome, Round 2, NOFA award is under a media and public announcement embargo until released by the Office of the Governor or otherwise notified by HCD staff. HCD will provide updates on the timing of the public award announcement and provide a social media toolkit and a quote from the HCD Director for use in local media releases.

The Conditional Award is based on and subject to the Applicant Representations and the Terms and Conditions of Conditional Award, both as further specified and described in this notice of the Conditional Award (the “Conditional Award Commitment”). This Conditional Award may only be accepted by timely delivery of a fully executed Acceptance of Terms and Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 CONTRACT NO. 2451
ATTACHMENT "C"
January 5, 2026 Special & Regular CC Mtg Page 185 of 600 Conditions of Conditional Award form to the Department (an executed copy of this form is enclosed herein).

I. Applicant Representations – Basis of Conditional Award In response to the above-mentioned NOFA, the Awardee(s) submitted an application for grant funding of the Project (that application, and all communications and documentation submitted to the Department in support thereof, the “Application”).

The Department is making this Conditional Award to the Awardee(s) on the basis of, and in reliance upon, the representations, warranties, projections, and descriptions that the Awardee(s) submitted as part of the Application (the “Applicant Representations”).

The Department may rescind this Conditional Award if the Department discovers, at any time prior to disbursement of the Conditional Award, that the Applicant Representations included material misrepresentations or omissions, regardless of whether or not such misrepresentations or omissions were innocent, unintentional, and/or based upon belief.

II. Terms and Conditions of Conditional Award

TIME IS OF THE ESSENCE IN THE SATISFACTION OF THESE TERMS AND CONDITIONS OF CONDITIONAL AWARD.

The Department may rescind this Conditional Award if any of the terms and conditions enumerated in this Section II (the “Terms and Conditions of Conditional Award”) are not timely satisfied. The Terms and Conditions of this Conditional Award and their corresponding timelines are described below.

If the Terms and Conditions of this Conditional Award are timely satisfied, the Department will (i) promptly provide a written notification to the Awardee(s) via electronic mail; and (ii) circulate an executed copy of an STD 213, Standard Agreement, for all appropriate signatures and approvals in accordance with the timeline specified in Section III of this Conditional Award Commitment.

All timelines shall be calculated in calendar days. Any deadline falling on a weekend or State of California holiday shall be extended to the next business day.

A. Timely Execution of Acceptance of Terms and Conditions of Conditional Award Form
The Awardee(s) shall execute and deliver a copy of the enclosed Acceptance of Terms and Conditions of Conditional Award to the Department within ten (10) calendar days of the date of this Conditional Award Commitment. The Department will deem this condition to be unsatisfied if it receives an executed Acceptance of Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 186 of 600 Terms and Conditions of Conditional Award that has been substantively modified, altered, or amended in any way. The signed Acceptance of Terms and Conditions of Conditional Award form must be submitted to [email protected].

B. Timely Delivery of Authorization and Organizational Documents If not provided at the time of application, the Awardee(s) shall deliver to the Department, within sixty (60) calendar days of the date upon this Conditional Award Commitment, a legally sufficient set of Authorization and Organizational Documents, as further described and specified below. Specifically, the Awardee(s) shall deliver a duly adopted authorizing resolution, as well as a complete and duly filed or adopted set of organizational documents and all amendments (the “Authorization and Organizational Documents”), for each of the following entities as applicable:
• each Awardee entity; the ultimate borrower of the Conditional Award funds (the “Borrower”); and,
• each separate legal entity that is part of the Awardee’s or Borrower’s organizational structure.

Each entity’s resolution must constitute, to the Department’s reasonable satisfaction, an unconditional, duly adopted, and legally binding authorization of the entity to accept the total amount of these Conditional Award funds, to fully participate in the relevant Department program, and to be legally bound by the requirements of the Department program. The Department may agree to an extension of fifteen (15) calendar days based on the Awardee’s demonstration of necessity.

Note: Local Public Entities, as defined in the above-mentioned NOFA and/or Final Program Guidelines, are not required to submit a complete and duly filed or adopted set of organizational documents and amendments. Both the Conditional Award and this Conditional Award Commitment are subject to Health and Safety Code section 50406, subdivision (p), as subsequently amended (“AB 1010”).

The Department has posted resolution templates on its website as informational guidance. Please note that use of the resolution templates is not compulsory.

However, use of the provided templates will assist in the timely review and approval of the Standard Agreement. While entities may choose to use modified language in their resolutions, Sponsors should be aware that this may delay preparation of the Standard Agreement or, if deemed insufficient, may result in the need to submit a revised resolution.

At any point prior to disbursement, the Department may also require the Awardee(s) to resubmit Authorization and Organizational Documents if the original submittals were determined to be inaccurate or incomplete.

Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 187 of 600 III. Delivery of Standard Agreement
In an effort to be responsive to each Awardee’s closing needs and to ensure timely commitment of funds, the Department commits to delivering an executed copy of the Standard Agreement relative to this Conditional Award within ninety (90) calendar days of receiving all required documents, including all legally sufficient Authorization and Organizational Documents, in connection with this Project and as applicable.

Congratulations on your successful application. For further information, please contact Kara Thomson, CalHome Program Manager, Access to Opportunity Branch, at [email protected].

Sincerely,
Jennifer Seeger
Deputy Director
Division of State Financial Assistance
Enclosure: Acceptance of Terms and Conditions of Conditional Award form Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 188 of 600 California Department of Housing and Community Development 2024 Homeownership Super NOFA (HOSN), CalHome, Round 2
Notice of Funding Availability
Acceptance of Terms and Conditions of Revised Conditional Award City of San Fernando (“Awardee”)
MA in San Fernando/OOR in San Fernando (“Projects”)
Homeownership Super NOFA (HOSN), CalHome, award totaling $5,000,000 (“Conditional Award”), as detailed below:

Activity(ies) Award
Amount County Assisted Units
First Time Homebuyer Mortgage Assistance
(MA) $2,754,500 Los Angeles 18
Owner-Occupied Rehabilitation (OOR $2,245,500 Los Angeles 14 ADU/JDU Program $0 N/A N/A
Self-Help Technical Assistance (SHTA) $0 N/A N/A
Homeownership Project Development Loan
(HPDL) $0 N/A N/A
By signing this Acceptance of Terms and Conditions of Conditional Award, the Awardee acknowledges having read and fully understood the terms and conditions of the Conditional Award Commitment, October 16, 2025 and October 27, 2025, and revised October 30, 2025, in connection with the Project.

This Homeownership Super NOFA (HOSN), CalHome, Round 2, NOFA award is under a media and public announcement embargo until released by the Office of the Governor or otherwise notified by HCD staff. HCD will provide updates on the timing of the public award announcement and provide a social media toolkit and a quote from the HCD Director for use in local media releases.

In addition, the Awardee(s) must acknowledge that it has reviewed and verified the accuracy of the project report prepared by the Department no later than November 6, 2025. _________________________________________________ ______________________ Kanika Kith, City Manager Date
City of San Fernando
** For HCD Use Only **
□ Authorized Representatives Verified
□ All Parties Signed
Date Received: ____________________
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 CONTRACT NO. 2451
11/06/2025 | 4:51 PM PST
January 5, 2026 Special & Regular CC Mtg Page 189 of 600 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF STATE FINANCIAL ASSISTANCE
651 BANNON STREET, SUITE 400, SACRAMENTO, CA 95811
P. O. BOX 952054, SACRAMENTO, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
**REVISED AWARD LETTER**
October 27, 2025
Nick Kimball, City Manager
City of San Fernando
117 Macneil Street
San Fernando, CA 91340
Dear Nick Kimball:

RE: Revised Award Announcement – 2024 Homeownership Super NOFA (HOSN), CalHome, Round 2, Notice of Funding Availability (NOFA) Fiscal Year 2024/2025 City of San Fernando – MA in San Fernando/OOR in San Fernando Contract No. 25-CALHOME-18749
The California Department of Housing and Community Development (“Department” or “HCD”) is pleased to announce City of San Fernando (“Awardee”) has been awarded a 2024 Homeownership Super NOFA (HOSN), CalHome, Round 2, award in the amount of $5,000,000. This letter corrects the letter originally issued on October 16, 2025 by removing Section IV. “Deadline to Secure Permanent Financing” and removing standard acknowledgement language from the enclosed “Acceptance of Terms and Conditions of Conditional Award” form from the enclosure of the original Award Letter. This letter constitutes notice of the designation of HOSN CalHome funds for the City of San Fernando and fully replaces the letter originally issued on October 16, 2025.

Program
Award
Amount County Assisted Units
First Time Homebuyer Mortgage
Assistance (MA) $2,754,500 Los Angeles 18
Owner-Occupied Rehabilitation (OOR) $2,245,500 Los Angeles 14 ADU/JDU Program $0 N/A N/A
Self-Help Technical Assistance (SHTA) $0 N/A N/A
Homeownership Project Development Loan
(HPDL) $0 N/A N/A
This Homeownership Super NOFA (HOSN), CalHome, Round 2, NOFA award is under a media and public announcement embargo until released by the Office of the Governor or otherwise notified by HCD staff. HCD will provide updates on the timing of the public award announcement and provide a social media toolkit and a quote from the HCD Director for use in local media releases.

The Conditional Award is based on and subject to the Applicant Representations and the Terms and Conditions of Conditional Award, both as further specified and described in this Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 190 of 600 notice of the Conditional Award (the “Conditional Award Commitment”). This Conditional Award may only be accepted by timely delivery of a fully executed Acceptance of Terms and Conditions of Conditional Award form to the Department (an executed copy of this form is enclosed herein).

II. Terms and Conditions of Conditional Award

TIME IS OF THE ESSENCE IN THE SATISFACTION OF THESE TERMS AND CONDITIONS OF CONDITIONAL AWARD.

All timelines shall be calculated in calendar days. Any deadline falling on a weekend or State of California holiday shall be extended to the next business day.

Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 191 of 600 A. Timely Execution of Acceptance of Terms and Conditions of Conditional Award Form
The Awardee(s) shall execute and deliver a copy of the enclosed Acceptance of Terms and Conditions of Conditional Award to the Department within ten (10) calendar days of the date of this Conditional Award Commitment. The Department will deem this condition to be unsatisfied if it receives an executed Acceptance of Terms and Conditions of Conditional Award that has been substantively modified, altered, or amended in any way. The signed Acceptance of Terms and Conditions of Conditional Award form must be submitted to [email protected].

The Department has posted resolution templates on its website as informational guidance. Please note that use of the resolution templates is not compulsory.

However, use of the provided templates will assist in the timely review and approval of the Standard Agreement. While entities may choose to use modified language in their resolutions, Sponsors should be aware that this may delay preparation of the Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 192 of 600 Standard Agreement or, if deemed insufficient, may result in the need to submit a revised resolution.

III. Delivery of Standard Agreement
In an effort to be responsive to each Awardee’s closing needs and to ensure timely commitment of funds, the Department commits to delivering an executed copy of the Standard Agreement relative to this Conditional Award within ninety (90) calendar days of receiving all required documents, including all legally sufficient Authorization and Organizational Documents, in connection with this Project and as applicable.

Congratulations on your successful application. For further information, please contact Kara Thomson, CalHome Program Manager, Access to Opportunity Branch, at [email protected].

Sincerely,
Jennifer Seeger
Deputy Director
Division of State Financial Assistance
Enclosure: Acceptance of Terms and Conditions of Conditional Award form Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 193 of 600 California Department of Housing and Community Development 2024 Homeownership Super NOFA (HOSN), CalHome, Round 2
Notice of Funding Availability
Acceptance of Terms and Conditions of Revised Conditional Award City of San Fernando (“Awardee”)
MA in San Fernando/OOR in San Fernando (“Projects”)
Homeownership Super NOFA (HOSN), CalHome, award totaling $5,000,000 (“Conditional Award”), as detailed below:

Activity(ies) Award
Amount County Assisted Units
First Time Homebuyer Mortgage Assistance
(MA) $2,754,500 Los Angeles 18
Owner-Occupied Rehabilitation (OOR $2,245,500 Los Angeles 14 ADU/JDU Program $0 N/A N/A
Self-Help Technical Assistance (SHTA) $0 N/A N/A
Homeownership Project Development Loan
(HPDL) $0 N/A N/A
By signing this Acceptance of Terms and Conditions of Conditional Award, the Awardee acknowledges having read and fully understood the terms and conditions of the Conditional Award Commitment, October 16, 2025, and revised October 27, 2025, in connection with the Project.

In addition, the Awardee(s) must acknowledge that it has reviewed and verified the accuracy of the project report prepared by the Department no later than November 6, 2025. _________________________________________________ ______________________ Nick Kimball, City Manager Date
City of San Fernando
** For HCD Use Only **
□ Authorized Representatives Verified
□ All Parties Signed
Date Received: ____________________
Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 194 of 600 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF STATE FINANCIAL ASSISTANCE
651 BANNON STREET, SUITE 400, SACRAMENTO, CA 95811
P. O. BOX 952054, SACRAMENTO, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
October 16, 2025
Nick Kimball, City Manager
City of San Fernando
117 Macneil Street
San Fernando, CA 91340
Dear Nick Kimball:

RE: Conditional Award Commitment and Acceptance of Terms and Conditions 2024 Homeownership Super NOFA (HOSN), CalHome, Round 2, Notice of Funding Availability (NOFA), Fiscal Year 2024/2025 City of San Fernando – MA in San Fernando/OOR in San Fernando Contract No. 25-CALHOME-18749
The California Department of Housing and Community Development (“Department” or “HCD”) issued a Homeownership Super NOFA (HOSN), CalHome, Round 2, Notice of Funding Availability on December 12, 2024. The Department is now pleased to inform you of this conditional award to City of San Fernando (“Awardee”). This conditional award is a grant in the amount of $5,000,000 (the “Conditional Award”) for the above-referenced project (the “Project”) and includes the following activities:

The Conditional Award is based on and subject to the Applicant Representations and the Terms and Conditions of Conditional Award, both as further specified and described in this notice of the Conditional Award (the “Conditional Award Commitment”). This Conditional Award may only be accepted by timely delivery of a fully executed Acceptance of Terms and Conditions of Conditional Award form to the Department (an executed copy of this form is enclosed herein).

Activity(ies) Award
Amount County Assisted Units
First Time Homebuyer Mortgage Assistance
(MA) $2,754,500 Los Angeles 18
Owner-Occupied Rehabilitation (OOR) $2,245,500 Los Angeles 14 ADU/JDU Program $0 N/A N/A
Self-Help Technical Assistance (SHTA) $0 N/A N/A
Homeownership Project Development Loan
(HPDL) $0 N/A N/A
Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 195 of 600 I. Applicant Representations – Basis of Conditional Award In response to the above-mentioned NOFA, the Awardee(s) submitted an application for grant funding of the Project (that application, and all communications and documentation submitted to the Department in support thereof, the “Application”).

II. Terms and Conditions of Conditional Award

TIME IS OF THE ESSENCE IN THE SATISFACTION OF THESE TERMS AND CONDITIONS OF CONDITIONAL AWARD.

All timelines shall be calculated in calendar days. Any deadline falling on a weekend or State of California holiday shall be extended to the next business day.

A. Timely Execution of Acceptance of Terms and Conditions of Conditional Award Form
The Awardee(s) shall execute and deliver a copy of the enclosed Acceptance of Terms and Conditions of Conditional Award to the Department within ten (10) calendar days of the date of this Conditional Award Commitment. The Department will deem this condition to be unsatisfied if it receives an executed Acceptance of Terms and Conditions of Conditional Award that has been substantively modified, altered, or amended in any way. The signed Acceptance of Terms and Conditions of Conditional Award form must be submitted to [email protected].

Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 196 of 600 B. Timely Delivery of Authorization and Organizational Documents If not provided at the time of application, the Awardee(s) shall deliver to the Department, within sixty (60) calendar days of the date upon this Conditional Award Commitment, a legally sufficient set of Authorization and Organizational Documents, as further described and specified below. Specifically, the Awardee(s) shall deliver a duly adopted authorizing resolution, as well as a complete and duly filed or adopted set of organizational documents and all amendments (the “Authorization and Organizational Documents”), for each of the following entities as applicable:
• each Awardee entity; the ultimate borrower of the Conditional Award funds (the “Borrower”); and,
• each separate legal entity that is part of the Awardee’s or Borrower’s organizational structure.

The Department has posted resolution templates on its website as informational guidance. Please note that use of the resolution templates is not compulsory.

Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 197 of 600 III. Delivery of Standard Agreement
In an effort to be responsive to each Awardee’s closing needs and to ensure timely commitment of funds, the Department commits to delivering an executed copy of the Standard Agreement relative to this Conditional Award after receiving all required documents, including all legally sufficient Authorization and Organizational Documents, in connection with this Project and as applicable.

IV. Deadline to Secure Permanent Financing
Please note, that the Awardee must secure all permanent financing, including tax credits and bond allocations, within 24 months of the date of the first Department funding award to the Project, consistent with the Department’s Disencumbrance Policy (Administrative Notice Number 2022-02: Disencumbrance Policy). Sponsors must demonstrate that all permanent financing is in place allowing the project to commence construction. Failure to meet this requirement shall result in the withdrawal or recapture of this Conditional Award and any other prior or subsequent funds awarded to the Project.

Congratulations on your successful application. For further information, please contact Kara Thomson, CalHome Program Manager, Access to Opportunity Branch, at [email protected].

Sincerely,
Jennifer Seeger
Deputy Director
Division of State Financial Assistance
Enclosure: Acceptance of Terms and Conditions of Conditional Award form Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 198 of 600 California Department of Housing and Community Development 2024 Homeownership Super NOFA (HOSN), CalHome, Round 2
Notice of Funding Availability
Acceptance of Terms and Conditions of Conditional Award City of San Fernando (“Awardee”)
MA in San Fernando/OOR in San Fernando (“Project”)
Homeownership Super NOFA (HOSN), CalHome, award totaling $5,000,000 (“Conditional Award”), as detailed below:

Activity(ies) Award
Amount County Assisted Units
First Time Homebuyer Mortgage Assistance
(MA) $2,754,500 Los Angeles 18
Owner-Occupied Rehabilitation (OOR) $2,245,500 Los Angeles 14 ADU/JDU Program $0 N/A N/A
Self-Help Technical Assistance (SHTA) $0 N/A N/A
Homeownership Project Development Loan
(HPDL) $0 N/A N/A
By signing this Acceptance of Terms and Conditions of Conditional Award, the Awardee acknowledges having read and fully understood the terms and conditions of the Conditional Award Commitment, dated October 16, 2025, in connection with the Project.

In addition, the Awardee acknowledges having read and fully understood all of the Department’s requirements relative to the Conditional Award, including the requirements set forth in Administrative Notice Number 2022-22: Disencumbrance Policy, and the Awardee agrees to abide by and comply with those requirements.

In addition, the Awardee(s) must acknowledge that it has reviewed and verified the accuracy of the project report prepared by the Department no later than October 30, 2025. _________________________________________________ ______________________ Nick Kimball, City Manager Date
City of San Fernando
** For HCD Use Only **
□ Authorized Representatives Verified
□ All Parties Signed
Date Received: ____________________
Superseded
Docusign Envelope ID: 9D04F615-5D93-4996-864E-EDFDE2BB0DC4 January 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2451 Page 199 of 600 This Page
Intentionally
Left Blank
January 5, 2026 Special & Regular CC Mtg Page 200 of 600 January 5, 2026 Special & Regular CC Mtg Page 201 of 600 This Page
Intentionally
Left Blank
January 5, 2026 Special & Regular CC Mtg Page 202 of 600

AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1267 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Fabian Valdez, Chief of Police
Jennifer Spatig, Management Analyst

Date: January 5, 2026
Subject: Consideration to Authorize Submittal of a Grant Application to the California Office of Emergency Services Urban Area Security Initiative for Police Department Access Control Improvements and Personal Protective Equipment RECOMMENDATION:

It is recommended that the City Council authorize the submittal of a grant application to the California Office of Emergency Services Urban Area Security Initiative (UASI) for police station access control improvements and personal protective equipment (PPE) for sworn personnel.

BACKGROUND:

1. In 2003, the United States Congress authorized the UASI Grant Program to help large urban areas prepare for, prevent, respond to, and recover from natural, technological, and humancaused disasters, including acts of terrorism. Authorized funds may be used for security planning, equipment purchases, training, and exercises.

2. On April 3, 2023, the City Council approved a Subaward Agreement with the City of Los Angeles for the 2022 Urban Area Security Initiative Grant Program and accepted UASI Grant Funds in the amount of $141,466 for the purchase and installation of security cameras and access control points in the Police Station.

3. On September 24, 2025, the Department received a Notice of Funding Opportunity (NOFO) for Fiscal Year 2026 UASI Grant Funds.

ANALYSIS:

The Department of Homeland Security (DHS), through the Federal Emergency Management Agency (FEMA), administers the UASI grant program by establishing national security priorities and distributing funds to states and urban areas. In California, the California Office of Emergency January 5, 2026 Special & Regular CC Mtg Page 203 of 600 Consideration to Authorize Submittal of a Grant Application to the California Office of Emergency Services Urban Area Security Initiative for Police Department Access Control and Personal Protective Equipment

Page 2 of 3 ends

Services (CalOES) works with regional organizations, including the Los Angeles County Police Chiefs Association (LACPCA), to prioritize and submit eligible project proposals.

The Police Department participates in the UASI program through its membership in LACPCA, which evaluates and prioritizes proposed projects for consistency with regional preparedness and terrorism-related objectives before submitting them to CalOES.

The 2026 UASI Grant Program is intended to strengthen communities against potential terrorist threats and other hazards. FEMA directed LACPCA to base 2026 funding decisions on the Fiscal Year 2025 Notice of Funding Opportunity allocation and National Priority Areas (Attachment “A”).

These priority areas include:

1. Enhancing Cybersecurity by protecting critical infrastructure and systems from cyberattacks and improving threat detection and response capabilities.

2. Enhancing the Protection of Soft Targets/Crowded Places by improving security at locations accessible to the public and vulnerable to attack.

3. Supporting Homeland Security Task Forces and Fusion Centers by promoting coordination and information sharing to prevent and respond to threats.

4. Enhancing Election Security by protecting the integrity of the electoral process from interference or attacks.

5. Supporting Border Crisis Response and Enforcement through collaboration between state and local law enforcement and federal agencies.

The UASI 2022 funds of $141,466, accepted in April 2023, were used to replace the Police Department’s outdated access control system with a modern access reader and key‑fob system.

This improvement enhanced facility security by limiting and tracking access to restricted areas and ensuring that certain employees do not have access to non‑public areas of the Police Department.

Police Department staff have since identified additional interior areas requiring enhanced access control, including command staff offices and file rooms that contain sensitive and confidential information. The Police Department is requesting authority to apply for 2026 UASI Grant funding to install additional access control points in these areas.

The Police Department has also identified personal protective equipment that is approaching the end of its useful life, including gas masks, filters, and automated external defibrillators. With City Council approval, funds will be requested to replace this equipment to ensure sworn personnel remain properly equipped to respond to chemical or biological exposure, medical emergencies, or civil unrest.

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If awarded, the proposed project would build upon prior UASI-funded security improvements and include the installation of additional interior access control points and the replacement of select personal protective equipment. The proposed project does not require a local match and is not anticipated to result in ongoing General Fund impacts beyond routine maintenance currently absorbed within the Police Department’s existing budget.

BUDGET IMPACT:

There will be no budget impact on the Fiscal Year 2025‑2026 Adopted Budget associated with authorizing the submittal of the UASI grant application, and no appropriation of funds is required at this time. If the City is awarded grant funding, staff will return to the City Council with a resolution to formally accept the award and appropriate funds.

CONCLUSION:

It is recommended that the City Council authorize the submittal of a UASI grant application to the California Office of Emergency Services through the Los Angeles County Police Chiefs Association.

ATTACHMENT(S):

A. DHS Notice of Funding Opportunity Fiscal Year 2025 Homeland Security Grant Program January 5, 2026 Special & Regular CC Mtg Page 205 of 600 1 1 | P a g e
The Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO)
Fiscal Year 2025 Homeland Security Grant Program
Fraud, waste, abuse, mismanagement, and other criminal or noncriminal misconduct related to this program may be reported to the Office of Inspector General (OIG) Hotline. The toll-free numbers to call are 1 (800) 323-8603 and TTY 1 (844) 889-4357.

Contents

1. Basic Information........................................................................................................................ 4 A. Agency Name............................................................................................................................. 4 B. NOFO Title ................................................................................................................................ 4 C. Announcement Type .................................................................................................................. 4 D. Funding Opportunity Number.................................................................................................... 4 E. Assistance Listing Number ........................................................................................................ 4 F. Expected Total Funding ............................................................................................................. 4 G. Anticipated Number of Awards................................................................................................. 4 H. Expected Award Range ............................................................................................................. 4 I. Projected Application Start Date................................................................................................. 4 J. Projected Application End Date.................................................................................................. 4 K. Anticipated Funding Selection Date .......................................................................................... 4 L. Anticipated Award Date............................................................................................................. 4 M. Projected Period of Performance Start Date ............................................................................. 4 N. Projected Period of Performance End Date ............................................................................... 4 O. Executive Summary................................................................................................................... 4 P. Agency Contact .......................................................................................................................... 5

2. Eligibility .................................................................................................................................... 6 A. Eligible Entities/Entity Types.................................................................................................... 6 B. Project Type Eligibility .............................................................................................................. 8 C. Requirements for Personnel, Partners, and Other Parties.......................................................... 8 D. Maximum Number of Applications........................................................................................... 9 E. Additional Restrictions............................................................................................................... 9 F. References for Eligibility Factors within the NOFO................................................................ 10 G. Cost Sharing Requirement....................................................................................................... 10 H. Cost Share Description, Type and Restrictions....................................................................... 10 I. Cost Sharing Calculation Example............................................................................................ 10 J. Required information for verifying Cost Share ........................................................................ 11

3. Program Description ................................................................................................................. 11 A. Background, Program Purpose, and Program History .......................................................... 11 B. Goals and Objectives............................................................................................................. 12 C. Program Rationale ................................................................................................................. 23 D. Federal Assistance Type........................................................................................................ 23 E. Performance Measures and Targets....................................................................................... 24 F. Program-Specific Unallowable Costs.................................................................................... 24 January 5, 2026 Special & Regular CC Mtg
ATTACHMENT "A"

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G. General Funding Requirements............................................................................................. 25 H. Indirect Costs (Facilities and Administrative Costs)............................................................. 25 I. Management and Administration (M&A) Costs................................................................... 26 J. Pre-Award Costs.................................................................................................................... 27 K. Beneficiary Eligibility.............................................................................................................. 27 L. Participant Eligibility ............................................................................................................... 27 M. Authorizing Authority............................................................................................................. 27 N. Appropriation Authority .......................................................................................................... 28 O. Budget Period .......................................................................................................................... 28 P. Prohibition on Covered Equipment or Services....................................................................... 28

4. Application Contents and Format ............................................................................................. 28 A. Pre-Application, Letter of Intent, and Whitepapers .............................................................. 28 B. Application Content and Format ........................................................................................... 28 C. Application Components....................................................................................................... 28 D. Program-Specific Required Documents and Information ..................................................... 28 E. Post-Application Requirements for Successful Applicants................................................... 33

5. Submission Requirements and Deadlines ............................................................................. 33 A. Address to Request Application Package.............................................................................. 33 B. Application Deadline............................................................................................................. 35 C. Pre-Application Requirements Deadline............................................................................... 35 D. Post-Application Requirements Deadline ............................................................................. 35 E. Effects of Missing the Deadline ............................................................................................ 35

6. Intergovernmental Review........................................................................................................ 36 A. Requirement Description and State Single Point of Contact................................................. 36

7. Application Review Information .............................................................................................. 36 A. Threshold Criteria.................................................................................................................. 36 B. Application Criteria ............................................................................................................... 37 C. Financial Integrity Criteria .................................................................................................... 39 D. Supplemental Financial Integrity Criteria and Review ......................................................... 40 E. Reviewers and Reviewer Selection ....................................................................................... 40 F. Merit Review Process............................................................................................................ 40 G. Final Selection....................................................................................................................... 40

8. Award Notices ......................................................................................................................... 41 A. Notice of Award .................................................................................................................... 41 B. Pass-Through Requirements .................................................................................................... 41 C. Note Regarding Pre-Award Costs............................................................................................ 42 D. Obligation of Funds ................................................................................................................. 42 E. Notification to Unsuccessful Applicants.................................................................................. 42

9. Post-Award Requirements and Administration ........................................................................ 42 A. Administrative and National Policy Requirements............................................................... 42 B. DHS Standard Terms and Conditions ................................................................................... 42 C. Financial Reporting Requirements Financial Reporting Requirements................................ 42 D. Programmatic Performance Reporting Requirements........................................................... 43 E. Closeout Reporting Requirements......................................................................................... 43 F. Disclosing Information per 2 C.F.R. § 180.335 .................................................................... 43 G. Reporting of Matters Related to Recipient Integrity and Performance................................. 43 January 5, 2026 Special & Regular CC Mtg Page 207 of 600 3 3 | P a g e
H. Single Audit Report............................................................................................................... 43 I. Monitoring and Oversight ..................................................................................................... 44 J. Program Evaluation............................................................................................................... 44 K. Additional Performance Reporting Requirements ................................................................ 44 L. Termination of the Federal Award ........................................................................................ 46 M. Best Practices.......................................................................................................................... 48 N. Payment Information................................................................................................................ 48 O. Immigration Conditions........................................................................................................... 50

10. Other Information ................................................................................................................... 50 A. Period of Performance Extension.......................................................................................... 50 B. Other Information.................................................................................................................. 50

11. Appendix A: HSGP Target Allocations.................................................................................. 53 A. SHSP Target Allocations....................................................................................................... 53 B. UASI Target Allocations....................................................................................................... 54 C. OPSG Target Allocations...................................................................................................... 56

12. Appendix B: Allowable Costs ................................................................................................ 58 A. Allowable Cost Matrix for SHSP, UASI, and OPSG............................................................ 58 B. SHSP and UASI Other Direct Costs ..................................................................................... 62 C. OPSG Other Direct Costs...................................................................................................... 71 January 5, 2026 Special & Regular CC Mtg Page 208 of 600 4 4 | P a g e

1. Basic Information
A. Agency Name U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA)
B. NOFO Title Fiscal Year 2025 Homeland Security Grant Program (HSGP) • State Homeland Security Grant Program (SHSP)
• Urban Area Security Initiative (UASI)
• Operation Stonegarden (OPSG)
C. Announcement
Type
Initial
D. Funding
Opportunity Number
DHS-25-GPD-067-00-98
E. Assistance Listing
Number

97.067
F. Expected Total
Funding
$1,008,000,000
See Appendix A for the FY 2025 HSGP funding target allocation tables.

G. Anticipated
Number of Awards
56 awards
H. Expected Award
Range
SHSP: $997,200 - $61,229,940
UASI: $3,086,934 - $92,180,364
OSGP: $0 or $200,000 - $33,708,000
I. Projected
Application Start
Date
07/28/2025 4:00 p.m. Eastern Time (ET)
J. Projected
Application End Date
08/15/2025 05:00 p.m. Eastern Time (ET)
K. Anticipated
Funding Selection
Date
No later than 08/23/2025
L. Anticipated
Award Date
No later than 09/30/2025
M. Projected Period
of Performance Start
Date
09/01/2025
N. Projected Period
of Performance End
Date
08/31/2028
O. Executive
Summary
HSGP strengthens the nation's capacity to prevent, prepare for, protect against, and respond to acts of terrorism and other catastrophic events through the following three components:

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• SHSP: Supports the implementation of risk-driven,
capabilities-based State Homeland Security Strategies to address capability targets.
• UASI: Focuses on high-risk Urban Area efforts to address their unique security needs.
• OPSG: Enhances cooperation and coordination among state, local, tribal, territorial, and federal law enforcement agencies to jointly enhance security along the United States land and water borders.

P. Agency Contact a. Program Office Contact
FEMA has assigned Preparedness Officers to each state for the HSGP.

If you are unsure who your Preparedness Officer is, please contact FEMA Grants News by phone at (800) 368-6498 or by email at fema[email protected], Monday through Friday, 9:00 AM – 5:00 PM ET.
b. FEMA Grants News
This channel provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels.

FEMA Grants News Team is reachable at fema-grants[email protected]. OR (800) 368-6498, Monday through Friday, 9:00 AM – 5:00 PM ET.
c. Grant Programs Directorate’s (GPD) Award Administration Division
GPD’s Award Administration Division (AAD) provides support regarding financial matters and budgetary technical assistance. AAD can be contacted at [email protected].
d. FEMA Regional Offices
FEMA Regional Offices also may provide fiscal support, including pre- and post-award administration and technical assistance. FEMA Regional Office contact information is available at
https://www.fema.gov/fema-regional-contacts.
e. Civil Rights
Consistent with Executive Order 14173, Ending Illegal Discrimination & Restoring Merit-Based Opportunity, the FEMA Office of Civil Rights is responsible for ensuring compliance with and enforcement of federal civil rights obligations in connection with programs and services conducted by FEMA. They are reachable at FEMA[email protected]. f. Environmental Planning and Historic Preservation
The FEMA Office of Environmental Planning and Historic
Preservation (OEHP) provides guidance and information about the January 5, 2026 Special & Regular CC Mtg Page 210 of 600 6 6 | P a g e
EHP review process to FEMA programs and recipients and
subrecipients. Send any inquiries regarding compliance for FEMA grant projects under this NOFO to FEMA-OEHP[email protected]. h. FEMA GO
For technical assistance with the FEMA GO system, please contact the FEMA GO Helpdesk at [email protected]. or (877) 585-3242, Monday through Friday, 9:00 AM – 6:00 PM ET.
i. FEMA Preparedness Toolkit
The FEMA Preparedness Toolkit (PrepToolkit) provides access to tools and resources needed to implement the National Preparedness System and provide a collaborative space for communities completing the Unified Reporting Tool (URT). Recipients complete and submit their Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR), and other required assessments using the PrepToolkit. For assistance, contact [email protected].
j. Preparedness Grants Manual
Recipients seeking guidance on policies and procedures for managing preparedness grants should reference the Preparedness Grants Manual at Preparedness Grants Manual.

2. Eligibility
A. Eligible
Entities/Entity Types
Only the following entities or entity types are eligible to apply. a. Applicants

1. Eligible Applicants
The State Administrative Agency (SAA) is the only entity eligible to submit HSGP applications to DHS/FEMA. HSGP funds are provided to SAAs, which manage and distribute the funds within their respective states or territories. SAAs issue subawards to local governments and other eligible organizations, ensuring that resources reach areas that need them to enhance security and disaster response.

For this funding opportunity, the term "state" includes all U.S. states, the District of Columbia, the Commonwealth of Puerto Rico, the U.S.

Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands. Tribal governments are not eligible to apply directly for HSGP funding but may receive funding through their state’s SAA.

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b. Subapplicants
SAAs distribute HSGP funds through subawards to other state, local, or tribal organizations. These organizations, called subrecipients, use the funds to improve local and regional security efforts.

1. Subrecipient Eligibility
Under HSGP, FEMA provides funds to each state's SAA. The SAA distributes these funds to other state or local organizations, such as city agencies or county departments. These distributed funds are called subawards, and the organizations receiving them are referred to as subrecipients.
• SHSP: All U.S. states and territories listed above are eligible.

Tribal governments must work through their state’s SAA. • UASI: FEMA identifies high-risk urban areas based on
terrorism risk. SAAs distribute subawards to these designated urban areas. See Appendix 11.B. for the complete list.
• OPSG: Eligible subrecipients include county-level or
equivalent governments and federally recognized tribal
governments in states bordering Canada or Mexico, or those with international water borders. Applicants must have active U.S. Border Patrol operations coordinated with a U.S. Customs and Border Protection sector office to qualify. OPSG
subrecipients are divided into three tiers based on their location:
o Tier 1 includes counties or tribal governments directly on the land borders with Canada and Mexico, or those located directly on physical borders with Canada, Mexico, or along international water borders.
o Tier 2 includes counties or tribal governments next to Tier 1 locations.
o Tier 3 includes counties or tribal governments next to Tier 2 locations.

The tier structure is only applicable with regard to eligibility.

OPSG funding target allocations are based on the assessed border security risks as determined by the U.S. Border Patrol.

2. Reducing Subapplicant Burden
For FY 2025, each SAA is strongly encouraged to re-evaluate its process for collecting and evaluating subaward applications. FEMA encourages each SAA to minimize the type and quantity of information that it collects as part of the subaward application process, in order to decrease the overall financial and time burden associated January 5, 2026 Special & Regular CC Mtg Page 212 of 600 8 8 | P a g e
with applying for subawards under this grant program. Each SAA should review its subaward application and reduce or eliminate the request for any information that is not needed for legal, financial, or oversight purposes.
c. All Recipients - Compliance with Federal Immigration Laws An immigration term and condition may be material to the Department of Homeland Security’s decision to make this grant award, and the Department of Homeland Security may take any remedy for noncompliance, including termination, if the state or territorial recipient or any local government subrecipient fails to comply with this term and condition. No final agency determination has been made as of the date of this publication.

For more details on eligibility requirements or restrictions to subawards/subrecipients, please see the Preparedness Grants Manual.

B. Project Type
Eligibility
a. Unallowable Project Types
See Section 3.F “Program-Specific Unallowable Costs” and 7.A.b “Ineligible Projects” for more information on unallowable project types.
b. Allowable Project Types
Allowable costs for SHSP, UASI, and OPSG generally fall into five main categories: planning, organization, equipment, training, and exercises (POETE). All projects funded under SHSP and UASI must demonstrate a clear connection to building capabilities that prevent, prepare for, protect against, or respond to acts of terrorism.

Please see Appendix 12.B: Allowable Costs for more information on allowable costs. If there are questions about specific experiences, contact your FEMA Preparedness Officer.

C. Requirements for
Personnel, Partners,
and Other Parties
An application submitted by an otherwise eligible non-federal entity (i.e., the applicant) may be deemed ineligible when the person that submitted the application is not:

1. A current employee, official, or leader of the recipient organization; and

2. Authorized to apply for the award on behalf of the entity at the time of submission.

Additionally, the Authorized Organization Representative (AOR) must:

1. Be a current authorized employee, official, or leader of the recipient organization.

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2. Use a unique email address associated with the recipient organization at the time of application and upon any change in assignment during the period of performance.

Consultants or contractors are not permitted to serve as the AOR of the recipient organization. For more information on the roles and responsibilities of the AOR, refer to FEMA's guidance on Roles and Permissions.

Subapplicants should not have foreign nationals or noncitizens included. If a subapplicant has foreign nationals, they must be properly vetted and must adhere to all government statutes, policies, and procedures including “staff American, stay in America” and security requirements.

Subapplicants/subrecipients must submit short bios and resumes. This should include the type of entity, organizational leadership, and board members along with both the names and addresses of the individuals.

Resumes are subject to approval.

D. Maximum
Number of
Applications
The maximum number of applications that can be submitted is:

1. One per SAA
E. Additional
Restrictions
Applicants/subapplicants or recipients/subrecipients are required to certify their compliance with federal statutes, DHS directives, policies, and procedures.

Under HSGP, there are specific funding guidelines / requirements for allocating funds:
a. Pass-Through Requirements
SAAs are required to pass-through at least 80% of SHSP and UASI funding to local or tribal governments. For detailed information on pass-through requirements, please refer to Section 8, "Award Notices," in the NOFO and consult the "Pass-Through Requirements" section within the Preparedness Grants Manual.
b. National Priority Areas (NPAs) Minimum Spend Requirements Requires that SHSP and UASI recipients allocate at least 30% of their funds between the five NPAs. The five NPAs, along with the relevant minimum spend percentage, are:
• Enhancing the Protection of Soft Targets/Crowded Places: No minimum spend.
• Supporting Homeland Security Task Forces and Fusion Centers:

No minimum spend.
• Enhancing Cybersecurity: No minimum spend.

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• Enhancing Election Security: At least 3% of the total SHSP and UASI target allocation must be dedicated to this area.
• Supporting Border Crisis Response and Enforcement: At least 10% of the total SHSP and UASI target allocation must be dedicated to this area.
c. Law Enforcement Terrorism Prevention Activities (LETPA)

1. Legal Requirement: Per section 2006 of the Homeland
Security Act of 2002(codified as amended at 6 U.S.C. § 607(a)) DHS/FEMA is required to ensure that at least 25% of grant funding under HSGP is used for LETPA.

2. FY 2025 Update: DHS/FEMA has maintained this requirement at the FY 2024 level, mandating at least 35% HSGP funds are used for LETPA.

3. Recipient Obligations: The requirement can be fulfilled by funding projects across any of the five NPAs or other
investments that meet the LETPA criteria.

Additional Guidance: Information Bulletin (IB) 485 includes the most up-to-date information on project selection considerations and allowable activities for LETPA investments and compliments IB 473.

Both IBs are applicable to the FY 2025 HSGP NOFO. For
comprehensive LETPA requirements, refer to the Law Enforcement Terrorism Prevention Activities Resource Guide.

For more information on funding restrictions, refer to General Funding Requirements.

F. References for
Eligibility Factors
within the NOFO
Please see the following references provided below:

1. “Responsiveness Review Criteria” subsection

2. “Financial Integrity Criteria” subsection

3. “Supplemental Financial Integrity Criteria and Review” subsection

4. FEMA may/will request financial information such as
Employer Identification Number (EIN) and bank information as part of the potential award selection. This will apply to everyone prospered, including subrecipients.

G. Cost Sharing
Requirement
There is no cost share requirement.

H. Cost Share
Description, Type
and Restrictions
Not applicable.

I. Cost Sharing
Calculation Example
Not applicable.

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J. Required
information for
verifying Cost Share
Not applicable.

3. Program Description
A. Background, Program Purpose, and Program History
Background
HSGP includes three key grant programs designed to enhance the capabilities of state, local, tribal, and territorial governments, as well as nonprofits, in preventing, protecting against, and responding to terrorist attacks. These programs are part of a comprehensive set of measures authorized by Congress and implemented by the Department of Homeland Security (DHS) to strengthen the nation's communities against potential terrorist threats.

In FY 2025, HSGP continues to include three key grant programs:
• SHSP: Supports the implementation of risk-driven, capabilities-based State Homeland Security Strategies to address capability targets.
• UASI: Focuses on high-risk Urban Area efforts to address their unique security needs. • OPSG: Enhances cooperation and coordination among state, local, tribal, territorial, and federal law enforcement agencies to jointly enhance security along the United States land and water borders.

These programs collectively aim to strengthen the nation's ability to prevent, prepare for, protect against, and respond to acts of terrorism and other threats.

Program Purpose and History
Since its inception in 2003, HSGP has significantly enhanced the nation's preparedness. HSGP addresses evolving threats such as cybersecurity vulnerabilities and the protection of soft targets and crowded places. It represents a comprehensive approach to national security, fostering collaboration across all levels of government and within communities to build a safer, more resilient nation. Through planning, training, equipment procurement, and exercises, the program ensures jurisdictions are prepared for a wide range of risks.

In recent years:
• Funding priorities have evolved to include cybersecurity, election security, and countering emerging national security threats.
• Key accomplishments include the development of interoperable communication systems, emergency response training, and investment in physical and cybersecurity measures.
• The program emphasizes strategic investments to address identified capability gaps, requiring alignment with Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR).

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This support equips various jurisdictions with the necessary tools and resources to effectively manage and mitigate a wide range of threats and hazards, aligning with FEMA's goal of building a secure and resilient nation.

B. Goals and Objectives
As HSGP is comprised of three different grant programs, this section is divided into SHSP and UASI (together) and OPSG, each with its own focus and goals. SHSP and UASI aim to strengthen the ability of states and urban areas to prevent, prepare for, protect against, and respond to acts of terrorism and other hazards. OPSG, on the other hand, remains unique to border security, and focuses on improving cooperation between local, tribal, state, and federal law enforcement to secure America’s international borders. These programs work together to build a secure and resilient nation, giving communities the tools and resources they need to handle various threats and emergencies effectively.
a. SHSP and UASI Goal
The goal of SHSP is to support statewide and state, local, tribal, and territorial (SLTT) governments in building, enhancing, and sustaining the capabilities needed to prevent, prepare for, protect against, and respond to acts of terrorism. SHSP funding is intended to help SLTT agencies address capability gaps identified through the THIRA/SPR process, as well as prioritize resources toward high-impact security focus areas, known as NPAs.

The goal for the UASI program is to enhance the security and resilience of high-risk urban areas by building, sustaining, and improving capabilities to prevent, prepare for, protect against, and respond to acts of terrorism. This goal focuses on enabling urban areas to address identified security gaps, increase interagency coordination, and strengthen critical infrastructure protection to reduce vulnerabilities in locations facing heightened risks.

Together, SHSP and UASI under HSGP aim to build a cohesive and collaborative approach to homeland security by promoting national preparedness and resilience. b. SHSP and UASI Objectives
SHSP and UASI provides resources that support eligible SLTT governments in meeting the following objectives:
• Build and sustain core capabilities, including LETPA and the NPAs (see priorities below);
• Address capability gaps identified in their THIRA and SPR process; and • Implement a comprehensive and coordinated approach to address enduring security needs of communities that includes planning, training and awareness campaigns, equipment and capital projects, and exercises.
c. SHSP and UASI Funding Priorities and Requirements
HSGP establishes specific funding requirements to ensure resources are allocated effectively and address critical national priorities.

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1. Law Enforcement Terrorism Prevention Activities (LETPA) • Description: LETPA are initiatives funded through HSGP aimed at enhancing law enforcement's ability to prevent terrorist attacks. These activities focus on building and sustaining capabilities in areas such as intelligence analysis, information sharing, threat recognition, and terrorist interdiction.
• Allocation Requirement: At least 35% of each state/territory SHSP/UASI (where applicable) allocation must be allocated to LETPA activities. • Flexibility: LETPA funds can come from SHSP, UASI, or both to meet this requirement. • Project Alignment: LETPA funds can be applied to projects across the five NPAs or other investments that meet LETPA criteria.
• Additional Guidance: For detailed guidance on allowable LETPA expenditures and requirements, refer to FEMA's Preparedness Grants Manual and Information Bulletin 485 and Information Bulletin 497.

2. National Priority Areas (NPAs)
• Description: FY 2025 HSGP aligns with the Administration’s priorities by directing resources toward the most urgent threats facing the Nation. Through the SHSP and UASI, HSGP supports the development and sustainment of core capabilities essential to achieving the National Preparedness Goal (NPG): “A secure and resilient Nation.” To ensure strategic focus, DHS has identified five NPAs that reflect the evolving risk landscape and national policy objectives. These priorities serve as a framework for targeting investments that build capability, reduce risk, and promote cross-sector coordination.

The FY 2025 NPAs are:
• Enhancing the protection of soft targets and crowded places, o This includes faith-based organizations and election sites; • Supporting Homeland Security Task Forces and fusion centers; • Enhancing and integrating cybersecurity resiliency;
• Enhancing election security; and
• Supporting Border Crisis Response and Enforcement.
o Example activities under border crisis response and enforcement support may include:

1. Participation in the Department of Homeland Security/Immigration and Customs Enforcement 287(g) training program;

2. Cooperation with Immigration and Customs Enforcement detainers; and

3. Other jurisdictional responsibilities to support the enforcement of United State immigration law.

These NPAs are rooted in the core mission areas of the NPG—prevention, protection, mitigation, and response, and reflect a whole-of-government approach to homeland security. Applicants should use these priorities to guide planning, investment, and implementation to drive measurable outcomes and long-term resilience.

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• Allocation Requirement:

Recipients must allocate at least 30% of their SHSP and UASI funds to the five NPAs.

Funds can be applied to projects across the five NPAs and can be used to meet LETPA criteria. By meticulously outlining how each investment and project meets LETPA and NPA requirements within the Investment Justifications (IJ), applicants can enhance the effectiveness and compliance of their funding proposals. • Minimum Spend:
o Enhancing Election Security requires at least 3% of total SHSP and UASI funds. o Supporting Border Crisis Response and Enforcement requires at least 10% of total SHSP and UASI funds.
o The remaining 17% can be allocated across all NPAs.

Failure to meet NPA spending requirements will result in a hold on affected funds until compliance issues are resolved.

Priority Areas Description Minimum Allocation
Requirement
Enhancing the Protection
of Soft Targets/Crowded
Places
Improving security at locations
accessible to the public and vulnerable
to attacks.

No minimum allocation
Supporting Homeland
Security Task Forces and
Fusion Centers
Promoting coordination of activities
and critical information sharing and
analysis to prevent and respond to
threats.

No minimum allocation
Enhancing
Cybersecurity
Strengthening the protection of
computer systems and networks
against cyber threats.

No minimum allocation
Enhancing Election
Security
Ensuring the integrity and security of
voting systems.

At least 3% of the total
SHSP and UASI
allocation must be
dedicated to this area
Supporting Border Crisis
Response and
Enforcement
Supporting collaboration between
state and local law enforcement and
U.S. Immigration and Customs
Enforcement (ICE) through the 287(g)
program to identify and remove
individuals who pose a threat to public
safety and national security.

At least 10% of the total
SHSP and UASI
allocation must be
dedicated to this area
States are encouraged to review the Strategic Framework for Countering Terrorism and Targeted Violence when developing investments.

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• NPA Investments: SHSP and UASI
o Enhancing and Protection of Soft Targets/Crowded Places (no minimum percent)
Soft targets and crowded places, like parks, shopping centers, transportation hubs, and event venues, are increasingly appealing to terrorists because of their accessibility and the large gatherings. These areas often lack strict security measures, making them vulnerable. To address this, public and private sectors must collaborate to strengthen the security of locations such as transportation centers, restaurants, polling places, and similar facilities. Personnel responding to incidents at these sites should also be trained in key operational systems, such as the Incident Command System (ICS), to ensure effective on-scene incident management.

In addition, the malicious use of unmanned aircraft systems (i.e., drones) poses safety and security risks to soft targets and crowded places. Detecting drones is an allowable use of funds under the HSGP in accordance with Executive Order 14305, Restoring American Airspace Sovereignty, which allows the purchase of unmanned aircraft systems (UAS) or equipment or services for the detection, tracking, or identification of drones and drone signals, and FEMA Information Bulletin 530. Before purchasing and deploying these systems, as outlined in the Domestic Counter-UAS National Action Plan, recipients must:
• Consult FEMA and Legal Experts: Work with FEMA's Preparedness Officer and legal experts to ensure your policies and procedures comply with federal and state laws regarding surveillance and communication. • Develop Standard Operating Procedures (SOPs): Establish clear guidelines to ensure operations are conducted in a manner consistent with First and Fourth Amendment protections, and other applicable provisions of federal law.
• Provide Training and Certification: Ensure personnel operating UAS systems are properly trained and certified, in accordance with FEMA and Federal Aviation Administration standards.

Applicants are encouraged to submit an investment related to protecting soft targets/crowded places. The proposed investment will be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments. States are encouraged to engage DHS’ Protective Security Advisors for security assessments of soft targets to ensure that recommendations from those assessments are taken into consideration when allocating grant funding.

Additional Resources
Further guidance and resources for securing soft targets and crowded places can be found through the Cybersecurity and Infrastructure Security Agency (CISA) and the National Institute of Standards and Technology. For comprehensive compliance and operational details, refer to FEMA's Preparedness Grants Manual and related program documents.

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o Supporting Homeland Security Task Forces and Fusion Centers (no minimum percent)
This priority supports the Administration’s direction under Executive Order 14159, Protecting the American People Against Invasion, which calls for the establishment of Homeland Security Task Forces (HSTFs) nationwide. These multi-agency teams— composed of federal and local law enforcement partners—are tasked with disrupting and dismantling transnational criminal organizations, targeting cross-border human smuggling and trafficking networks (especially those involving children), and using all appropriate law enforcement tools to support lawful immigration enforcement.

Activities under this NPA also enhance broader national efforts in:
▪ Counterterrorism
▪ Cybersecurity
▪ Border security
▪ Immigration enforcement
▪ Transnational organized crime
▪ Protection of economic and critical infrastructure
Allowable Costs:

Applicants may use grant funds for:
▪ Establishing or enhancing multi-agency HSTFS, including operational coordination centers
▪ Enhancing capabilities and integration with local fusion centers ▪ Procurement of technology or equipment to support surveillance, communications, and data analysis
▪ Development of standard operating procedures for information sharing, joint operations, and immigration enforcement coordination ▪ Personnel training, credentialing, and certification to improve interoperability and mission alignment
▪ Intelligence analysis, reporting, and suspicious activity monitoring ▪ Exercises and simulations focused on joint operations, intelligence sharing, or interdiction/disruption of criminal or smuggling networks ▪ Community engagement efforts to foster trust and encourage threat reporting
Fusion Center Requirements: While there is no minimum spending requirement for this NPA, applicants must include at least one project in support of the state or territory’s designated fusion center. Applicants must clearly justify how their project will enhance information sharing, collaboration, and a culture of national preparedness. DHS/FEMA will evaluate these investments based on their effectiveness and alignment with program objectives. Please see the Preparedness Grants Manual for more information on fusion center performance measures.

Additional resources and information regarding collaboration and information sharing are also available through the Department’s Office of Intelligence and Analysis.

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o Cybersecurity (no minimum percent)
In today’s interconnected world, increased connectivity brings greater risks, including the potential for adversaries and terrorists to exploit cyber vulnerabilities and disrupt critical systems. While not mandatory, applicants are encouraged to submit proposals for ongoing or high-priority cybersecurity projects. DHS/FEMA will evaluate these investments based on their effectiveness.

Cybersecurity investments should enhance the security and functioning of critical infrastructure and core capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism.
o Election Security (3% minimum allocation)
In January 2017, DHS designated the infrastructure used to administer the Nation’s elections as critical infrastructure. This designation recognizes that the United States’ election infrastructure is of such vital importance to the American way of life that its incapacitation or destruction would have a devastating effect on the country.

Additionally, the Homeland Threat Assessment 2024 indicates that electoral processes remain an attractive target for many adversaries.

Securing election infrastructure, ensuring its continued operation in the face of threats and harassment, advancing the safety of election officials, and protecting against foreign interference are national security priorities. Because threats to election systems are constantly evolving, defending these systems requires constant vigilance, innovation, and adaptation. By integrating the directives of Executive Order 14248, Preserving and Protection the Integrity of American Elections, into the Election Security NPA, HSGP recipients can ensure that their efforts contribute to a secure, transparent, and resilient electoral process, thereby reinforcing public trust and the integrity of democratic institutions.

To address these priorities, each state and high-risk urban area must make at least one (1) investment that supports physical and/or cyber election security. Proposed investments must meet or exceed the FY 2025 national priority percentage for election security (minimum 3%) and will be evaluated by DHS/FEMA for effectiveness and alignment with program goals.

To further strengthen election integrity, jurisdictions must:
▪ Prioritize compliance with the Voluntary Voting System Guidelines (VVSG) 2.0 established by the U.S. Election Assistance Commission; ▪ Complete testing through a Voting System Test Laboratory (VSTL) accredited by the Commission;0F
1 1 Exec. Order No. 14,248, Preserving and Protecting the Integrity of American Elections, 90 Fed. Reg. 14,005 (Mar. 25, 2025).

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▪ Utilize the U.S. Citizenship and Immigration Services’ Systematic Alien Verification Entitlements system for the verification of anyone working at a polling place in any capacity is a U.S. Citizen.
▪ Demonstrate proof of compliance before accessing the full HSGP award—3% of the award will be withheld from drawdown until compliance is confirmed.

Additional resources and information regarding election security are available through the Cybersecurity and Infrastructure Security Agency. • Supporting Border Crisis Response and Enforcement (10% minimum allocation) State and local law enforcement agencies are essential partners in safeguarding national security and public safety. Pursuant to Executive Order 14159, Protecting the American People Against Invasion, it is the policy of the United States to enforce immigration laws against all inadmissible and removable aliens—particularly those who threaten the safety or security of the American people. This includes the efficient execution of these laws through lawful incentives and enhanced detention capabilities.

This NPA supports efforts that align with this policy and promote cooperation between local and federal partners. Projects may include, but are not limited to:
o Participation in the DHS/ICE 287(g) program, allowing trained local officers to support ICE with immigration enforcement;
o Cooperation with ICE detainers and other jurisdictional responsibilities related to immigration enforcement; and
o Supportive activities such as officer training, technology and information sharing, operational support, and community engagement.

At least one (1) investment must support efforts under this NPA. Applicants must allocate at least 10% of total SHSP and UASI funds to this area. All investments will be reviewed by DHS/FEMA to ensure they are effective, lawful, and aligned with program goals. The SAA must coordinate with ICE on all projects and related matters. Additional guidance and information on the 287(g) program is available through the ICE 287(g) program website.
d. Other FY 2025 SHSP and UASI Funding Priorities
There are several enduring security needs that crosscut the homeland security enterprise to which recipients should consider allocating funding across core capability gaps and national priorities.

The following are enduring needs that help recipients implement a comprehensive approach to securing communities:
• Effective planning;1F
2 2
Including assessment of critical infrastructure system vulnerabilities and plans to reduce consequences of disruptions, using the Infrastructure Resilience Planning Framework and Regional Resiliency Assessment Methodology produced by the Cybersecurity and Infrastructure Security Agency.

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• Training and awareness campaigns;
• Equipment and capital projects; and
• Exercises.

The table below provides a breakdown of the FY 2025 SHSP and UASI priorities showing the core capabilities enhanced and lifelines supported, as well as examples of eligible project types for each area. More information on allowable investments can be found in Appendix 12.B and in the Preparedness Grants Manual.

DHS/FEMA expects that national priorities will continue to be included in future years, evolving as threats change and capability gaps are addressed. Applicants are strongly encouraged to start planning now to sustain existing capabilities using funding sources other than DHS preparedness grants.

Projects listed in the table below may be useful in preparing for disasters unrelated to terrorism, as long as they also support the primary goals of preventing, preparing for, protecting against, or responding to acts of terrorism.

Example Project Types
All priorities in this table concern the Safety and Security Lifelines.

Priority Areas Core Capabilities Example Project Types
National Priorities
Enhancing the
Protection of Soft
Targets/ Crowded
Places (Securing Public
Gathering Locations)
• Operational
coordination
• Public information and
warning
• Intelligence and
information sharing
• Interdiction and
disruption
• Screening, search, and
detection
• Access control and
identity verification
• Physical protective
measures
• Risk management for
protection programs
and activities
• Operational overtime. For more information on
operational overtime, see Appendix 12.B of this
NOFO.
• Physical security enhancements
o Security cameras (closed-circuit television
[CCTV])
o Security screening equipment for people and
baggage
o Lighting
o Access controls
o Fencing, gates, barriers, etc.
• UAS and detection technologies
Enhancing
Cybersecurity
• Cybersecurity
• Intelligence and
information sharing
• Planning
• Public information and
warning
• Operational
coordination
• Screening, search, and
detection
• Access control and
identity verification
• Cybersecurity risk assessments
• Migrating online services to the “.gov” internet
domain
• Projects that address vulnerabilities identified in
cybersecurity risk assessments
o Improving cybersecurity of critical infrastructure
to meet minimum levels identified by the
Cybersecurity and Infrastructure Security Agency
and the National Institute of Standards and
Technology Cybersecurity Framework (Version

1.1)
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Priority Areas Core Capabilities Example Project Types
• Supply chain integrity
and security
• Risk management for
protection programs
and activities
• Long-term
vulnerability reduction
• Situational assessment
• Infrastructure systems
• Operational
communications
o Adoption of cybersecurity performance goals
(CISA's Cross-Sector Cybersecurity Performance
Goals)
• Cybersecurity training, planning, and exercises
Supporting Homeland
Security Task Forces
and Fusion Centers
• Intelligence and
information sharing
• Interdiction and
disruption
• Public information and
warning
• Operational
coordination
• Risk management for
protection programs
and activities
• Establishing or enhancing multi-agency Homeland
Security Task Forces (HSTFs), including operational
coordination centers
• Enhancing capabilities and integration with local
fusion centers
• Procurement of technology or equipment to support
surveillance, communications, and data analysis
• Development of standard operating procedures for
information sharing, joint operations, and
immigration enforcement coordination
• Personnel training, credentialing, and certification to improve interoperability and mission alignment
• Intelligence analysis, reporting, and suspicious
activity monitoring
• Exercises and simulations focused on joint
operations, intelligence sharing, or
interdiction/disruption of criminal or smuggling
networks
• Community engagement efforts to foster trust and
encourage threat reporting
• Information sharing with all DHS components;
fusion centers; other operational, investigative, and
analytic entities; and other federal law enforcement
and intelligence entities
• Cooperation with DHS and other entities in
intelligence, threat recognition, assessment, analysis, and mitigation
• Identification, assessment, and reporting of threats of violence
• Intelligence analysis training, planning, and exercises • Coordinating the intake, triage, analysis, and
reporting of tips/ leads and suspicious activity, to
include coordination with the Nationwide Suspicious
Activity Reporting (SAR) Initiative (NSI)
Enhancing Election
Security
• Cybersecurity
• Intelligence and
information sharing
• Planning
• Long-term
vulnerability reduction
• Situational assessment
• Infrastructure systems
• Prioritize compliance with the VVSG 2.0 established
by the U.S. Election Assistance Commission
• Complete testing through a VSTL accredited by the
U.S. Election Assistance Commission
• Physical security planning and exercise support
• Physical/site security measures – e.g., locks, shatter proof glass, alarms, access controls, etc.
• General election security navigator support
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Priority Areas Core Capabilities Example Project Types
• Operational
coordination
• Community resilience
• Cyber and general election security navigator support • Cybersecurity risk assessments, training, and
planning
• Projects that address vulnerabilities identified in
cybersecurity risk assessments
• Iterative backups, encrypted backups, network
segmentation, software to monitor/scan, and endpoint
protection
• Distributed Denial of Service protection
• Migrating online services to the “.gov” internet
domain
• Online harassment and targeting prevention services
• Public awareness/preparedness campaigns discussing
election security and integrity measures
• Long-term vulnerability reduction and community
resilience
Supporting Border
Crisis Response and
Enforcement
• Community resilience
• Operational
coordination
• Risk management for
protection programs
and activities
• Staffing support to expand 287(g) screening
operations within correctional facilities
• Operational overtime costs directly tied to 287(g)
screening, processing, and enforcement activities
• Training programs for state and local law
enforcement officers in immigration law, civil rights
protections, and 287(g) procedures
• Development or enhancement of information-sharing
platforms between ICE and local agencies
• Procurement of screening, detection, and
communications technology to support immigration
enforcement activities
• Establishing secure and dedicated communication
networks with ICE Field Offices
• Conducting joint training exercises with ICE and
local law enforcement to test operational
coordination
• Support for facilities upgrades, such as creating
dedicated interview rooms and secure processing
spaces
• Community engagement and public briefings to
promote transparency and understanding of 287(g)
operations and protections
Enduring Needs
Planning • Planning
• Risk management for
protection programs
and activities
• Risk and disaster
resilience assessment
• Threats and hazards
identification
• Operational
coordination
• Community resilience
• Development of:
o Security Risk Management Plans
o Threat Mitigation Plans
o Continuity of Operations Plans
o Response Plans
o Vulnerability Assessments
• Efforts to strengthen governance integration
between/among regional partners
• Joint training and planning with DHS officials and
other entities designated by DHS
• Cybersecurity training and planning
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Priority Areas Core Capabilities Example Project Types
Training and
Awareness
• Long-term
vulnerability reduction
• Public information and
warning
• Operational
coordination
• Situational assessment
• Community resilience
• Active shooter training
• Intelligence analyst training
• SAR and terrorism indicators/behaviors training
• Security training for employees
• Public awareness/preparedness campaigns
• Cybersecurity training and planning
• Sharing and leveraging intelligence and information
Equipment and Capital
Projects
• Long-term
vulnerability reduction
• Infrastructure systems
• Operational
communications
• Interdiction and
disruption
• Screening, search and
detection
• Access control and
identity verification
• Physical protective
measures
• Protection of high-risk, high-consequence areas or
systems that have been identified through risk
assessments
• Physical security enhancements
o Security cameras (CCTV)
o Security screening equipment for people and
baggage
o Lighting
o Access Controls
▪ Fencing, gates, barriers, etc.
• Enhancing Weapons of Mass Destruction and/or
improvised explosive device prevention, detection,
and response capabilities
o Chemical/Biological/Radiological/
Nuclear/Explosive detection, prevention, and
response equipment
Exercises • Long-term
vulnerability reduction
• Operational
coordination
• Operational
communications
• Community resilience
• Response exercises, including exercise planning with
community-based organizations
For FY 2025, each SHSP and UASI recipient is required to submit an Investment Justification (IJ) for the NPAs with minimum spend requirements (i.e., Enhancing Election Security and Supporting Border Crisis Response and Enforcement). The investments must also account for at least the relevant minimum percentage of the applicant’s SHSP and UASI target allocations.

SAAs may submit complete project-level information at the time of application, including the NPA IJs, but are not required to do so. As a reminder, all SHSP and UASI-funded projects must have a demonstrated nexus to achieving target capabilities related to preventing, preparing for, protecting against, and responding to acts of terrorism. At the same time, these projects can also help improve preparedness for other types of disasters. e. Goals and Objectives for OPSG
Operation Stonegarden (OPSG) supports enhanced cooperation and coordination among Customs and Border Protection (CBP)/United States Border Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies to strengthen border security.

The programs objectives are to:
• Enhance collaboration and coordination among federal, state, local, tribal, and territorial law enforcement agencies to strengthen border security; January 5, 2026 Special & Regular CC Mtg Page 227 of 600 23 23 | P a g e
• Support joint efforts to secure borders, including land and water routes, and critical travel corridors; and
• Improve information and intelligence sharing to address border-related threats effectively.
f. OPSG Funding Priorities
FY 2025 Emphasis:
• Jurisdictions are encouraged to participate in the 287(g) program as part of their OPSG efforts when coordinated with and endorsed by USBP.
• Funding dedicated to support 287(g) activities under OPSG is encouraged but does not count toward the 10% minimum allocation required for the new “Supporting Border Crisis Response and Enforcement” National Priority Area (NPA) under SHSP and UASI.

The table below provides examples of project types.

FY 2025 OPSG - Example Project Types
Priority Areas Core Capabilities Example Project Types
National Priorities
Supporting Border
Crisis Response and
Enforcement
• Community resilience
• Operational
coordination
• Risk management for
protection programs
and activities
• Enhance collaboration and coordination among
federal, state, local, tribal, and territorial law
enforcement agencies to strengthen border security
• Support joint efforts to secure borders, including land and water routes, and critical travel corridors
• Improve information and intelligence sharing to
address border-related threats effectively
• Provide staffing support to expand 287(g) screening
operations within correctional facilities
• Operational overtime costs directly tied to 287(g)
screening, processing, and enforcement activities
• Training programs for state and local law enforcement officers in immigration law, civil rights protections,
and 287(g) procedures
CBP/USBP, remains the lead federal entity in determining eligibility, setting operational priorities, and coordinating all OPSG activities. Any use of 287(g) as part of eligibility must be developed in close coordination with CBP and reflect USBP’s operational assessments and strategic goals.

C. Program Rationale
The stated goals, objectives, and priorities of HSGP support Section 2002 of the Homeland Security Act of 2002, Pub. L. No. 107-296 (codified as amended at 6 U.S.C. § 603).

D. Federal Assistance Type
Grant
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E. Performance Measures and Targets
a. SHSP and UASI

1. Number of recipients and stakeholders participating in SHSP and UASI.

2. Number of recipients and stakeholders addressing capability gaps identified through the THIRA/SPR process.

3. Number of gaps mitigated in core capabilities that have a target(s) rated as high priority.

4. Percentage change in year-over-year capability levels relating to targeted high priority capabilities identified through the THIRA/SPR process.

FEMA will calculate and analyze the above metrics through a review of state/territory and urban area SPR submissions and required programmatic reports. b. OPSG

1. Number of OPSG-supported arrests for border-related offenses.

2. Number of OPSG-funded overtime hours contributed by subrecipients to support and strengthen the U.S. CBP’s border security operations.

3. Number of SLTT law enforcement agencies participating in joint OPSG activities.

F. Program-Specific Unallowable Costs
a. Unallowable Costs for SHSP, UASI, and OPSG
Per FEMA policy, the purchase of weapons and weapons accessories, including ammunition, is not allowed with HSGP funds. Grant funds may not be used for the purchase of the following equipment: firearms; ammunition; grenade launchers; bayonets; or weaponized aircraft, vessels, or vehicles of any kind with weapons installed. Unauthorized exercise-related costs include:
• Reimbursement for the maintenance or wear and tear costs of general use vehicles (e.g., construction vehicles), medical supplies, and emergency response apparatus (e.g., fire trucks, ambulances); and
• Equipment that is purchased for permanent installation and/or use, beyond the scope of the conclusion of the training or exercise (e.g., electronic messaging sign).

HSGP funds may not be used to support the hiring of sworn public safety officers for purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsibilities (6 USC 609(b)(1)(A)).

As directed by Section 2008(b)(2) of the Homeland Security Act of 2002 (codified as amended at 6 USC 609(b)(2)), all personnel and personnel-related costs, including those of intelligence analysts and operational overtime, are allowed up to 50 percent of HSGP funding without time limitation placed on the period of time that such personnel can serve. FEMA may provide a waiver at the request of the recipient to allow personnel expenses to exceed 50 percent of the amount awarded.

Applicants should refer to IB 421b or contact their FEMA Headquarters (HQ) Preparedness Officer for guidance and clarification.
b. Unallowable Costs for OPSG Only
OPSG funds may not be used for the following:

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• Evidence collection, arrest processing, prosecution, and Traffic/DUI checkpoints, such as evidence documentation cameras, fingerprinting supplies, alcohol breathalyzers, portable work lights, traffic barricades, and similar law enforcement expenses; • Staffing (other than overtime) and general information technology computing equipment and hardware, such as personal computers, faxes, copy machines, and modems; • Hiring full-time or permanent sworn public safety officers; • Supplanting of inherent routine patrols and law enforcement operations or activities not directly related to providing enhanced coordination between local and federal law enforcement agencies;
• Construction and/or renovation costs; or
• Exercise expenses.

G. General Funding Requirements
Costs charged to federal awards (including federal and non-federal cost share funds) must comply with applicable statutes, rules and regulations, policies, this NOFO, the Preparedness Grants Manual, and the terms and conditions of the federal award. This includes, among other requirements, that costs must be incurred, and products and services must be delivered within the budget period. 2 C.F.R. § 200.403(h).

Recipients may not use federal funds or any cost share funds for the following activities:

1. Matching or cost sharing requirements for other federal grants and cooperative agreements (see 2 C.F.R. § 200.306).

2. Lobbying or other prohibited activities under 18 U.S.C. § 1913 or 2 C.F.R. § 200.450.

3. Prosecuting claims against the federal government or any other government entity (see 2 C.F.R. § 200.435).

1. Funds Transfer Restriction
Recipients are not allowed to move funds between programs (SHSP, UASI, and OPSG). While projects can be funded by multiple sources (e.g., SHSP and UASI), recipients cannot shift funds from one program to another.

H. Indirect Costs (Facilities and Administrative Costs) Indirect costs are allowed for recipients and subrecipients.

Indirect costs (IDC) are costs incurred for a common or joint purpose benefitting more than one cost objective and not readily assignable to specific cost objectives without disproportionate effort. Applicants with a current negotiated IDC rate agreement who desire to charge indirect costs to a federal award must provide a copy of their IDC rate agreement with their applications.

Not all applicants are required to have a current negotiated IDC rate agreement. Applicants that are not required to have a negotiated IDC rate agreement, but are required to develop an IDC rate proposal, must provide a copy of their proposal with their applications. Applicants without a current negotiated IDC rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to FEMA for further instructions. Applicants who wish to use a cost January 5, 2026 Special & Regular CC Mtg Page 230 of 600 26 26 | P a g e
allocation plan in lieu of an IDC rate proposal must reach out to FEMA for further instructions.

As it relates to the IDC for subrecipients, a recipient must follow the requirements of 2 C.F.R. §§ 200.332 and 200.414 in approving the IDC rate for subawards.

See the Preparedness Grants Manual for information on establishing indirect cost rates.

I. Management and Administration (M&A) Costs
M&A costs are allowed.

Recipients can use up to 5% of their HSGP funds for M&A purposes. Full-Year Continuing Appropriations and Extensions Act, 2025, Pub. L. No. 119-4, § 1101. Subrecipients may also use up to 5% of the funding passed through by the state specifically for M&A related to the HSGP award.

Recipients or subrecipients can apply M&A costs toward meeting the NPA spending requirements. For example, if a recipient spent $5,000 on administering election security projects, it could count toward the mandatory 3% allocation for the election security NPA.

The total M&A funds a state can retain are based on 5% of the combined total of its SHSP, UASI, and OPSG awards. However:
• States must ensure subrecipient awards meet the mandatory pass-through requirements before retaining M&A funds.
• Pass-through percentages are calculated based on the total HSGP award, before M&A deductions.

Under OPSG, subrecipients - including local law enforcement agencies referred to as "friendly forces" - can use up to 5% of their awarded funds for M&A expenses (Full-Year Continuing Appropriations and Extensions Act, 2025, Pub. L. No. 119-4, § 1101); however, the total amount retained cannot exceed 5% of the subrecipient’s subaward. Friendly forces are local law enforcement entities that are subordinate subrecipients under OPSG. In other words, friendly forces are entities that receive a subaward from a subrecipient under the OPSG program.

Friendly forces must comply with all requirements of subrecipients under 2 C.F.R. Part 200. In retaining these funds, states may retain a maximum of 2.5% of the OPSG allocation, which must be withheld from the pass-through to each subrecipient county or tribe in an equal percentage.

The SAA may also retain additional funding from its SHSP award to manage and administer the OPSG award, but that additional amount is also capped at an amount equal to 2.5% of the OPSG award.

Examples of applying this principle:

SAA 1:
• Total award: $6,000,000
• SHSP: $1,000,000 OPSG: $2,500,000 UASI: $2,500,000
• M&A Maximum: $300,000 (5% of $6,000,000)
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• Maximum M&A for SHSP = $50,000
• Maximum M&A for OPSG = $125,000. Of that amount, $62,500 (2.5%) may be retained from the OPSG allocation, and the other $62,500 would come from the SHSP allocation.

Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond $50,000 available to make the SHSP allocation. • Maximum M&A for UASI = $125,000
SAA 2:
• Total award: $4,500,000
• SHSP: $3,500,000 OPSG: $1,000,000
• M&A Maximum: $225,000 (5% of $4,500,000)
• Maximum M&A for SHSP = $175,000
• Maximum M&A for OPSG = $50,000. Of that amount, $25,000 (2.5%) may be retained from the OPSG allocation, and the other $25,000 would come from the SHSP allocation.

Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $175,000 available to manage the SHSP allocation.

M&A charged to OPSG, SHSP, or UASI funding must be used to support that particular program.

M&A are not overhead costs but are necessary direct costs incurred in direct support of the federal award or as a consequence of it, such as travel, meeting-related expenses, and salaries of full/part-time staff in direct support of the program. As such, M&A costs can be itemized in financial reports. See the Preparedness Grants Manual for information on M&A costs.

J. Pre-Award Costs
Pre-award costs are defined as costs incurred by the applicant prior to the start date of the period of performance of the federal award and are allowable only with the prior written approval of DHS/FEMA and as included in the award agreement. To request pre-award costs, a written request must be included with the application, signed by the AOR of the entity. The letter must outline what the pre-award costs are for, including a detailed budget break-out of pre-award costs from the post-award costs, and a justification for approval. For more information, please contact your assigned FEMA HQ Preparedness Officer.

K. Beneficiary Eligibility
This NOFO and any subsequent federal awards create no rights or causes of action for any beneficiary.

L. Participant Eligibility
This NOFO and any subsequent federal awards create no rights or causes of action for any participant.

M. Authorizing Authority
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Section 2002 of the Homeland Security Act of 2002, Pub. L. No. 107-296 (codified as amended at 6 U.S.C. § 603).

N. Appropriation Authority
Full-Year Continuing Appropriations and Extensions Act, 2025, Pub. L. No. 119-4 § 1101.

O. Budget Period
There will be only a single budget period with the same start and end dates as the period of performance.

P. Prohibition on Covered Equipment or Services
See the Preparedness Grants Manual for information on prohibitions on expending funds on covered telecommunications and surveillance equipment and services.

4. Application Contents and Format
A. Pre-Application, Letter of Intent, and Whitepapers
Not allowable.

B. Application Content and Format
Not applicable.

C. Application Components
The following forms or information are required to be submitted via FEMA GO. The Standard Forms (SF) are also available at Forms | Grants.gov.
• SF-424, Application for Federal Assistance
• Grants.gov Lobbying Form, Certification Regarding Lobbying • SF-424A, Budget Information (Non-Construction)
o For construction under an award, submit SF-424C, Budget Information (Construction), in addition to or instead of SF-424A
• SF-424B, Standard Assurances (Non-Construction)
o For construction under an award, submit SF-424D, Standard Assurances (Construction), in addition to or instead of SF-424B
• SF-LLL, Disclosure of Lobbying Activities
D. Program-Specific Required Documents and Information
Start by visiting Grants.gov and searching for the Homeland Security Grant Program posting.

Once you find the posting, go to the Related Documents tab to download the necessary templates. Fill out these forms carefully, ensuring all information is accurate and clearly labeled.

Save the completed forms as Adobe PDF files. Finally, log in to FEMA GO and upload the PDFs as part of your application.

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The following program-specific forms or information are required to be submitted in FEMA GO:

SHSP
• FEMA GO – Web based Summary of Grant Request Details
• Senior Advisory Committee (SAC) Charter and Membership / Point of Contact List UASI
• FEMA GO – Web based Summary of Grant Request Details
• Urban Area Working Group (UAWG) Charter and Membership / Point of Contact List OPSG
Operations Orders – Post Award (See Section 9.K.d)
Applicable to All Programs (as appropriate)
• Detailed Budgets (web based)
• Pre-Award Costs
• Indirect Cost Agreement
For additional documents and post-award application requirements (e.g., SAFECOM letter and others), please refer to Section 9 Post-Award Requirements and Administration for guidance. a. IJ Development: SHSP and UASI
Each IJ begins with an overview that aligns the proposed investments with the applicant's homeland security strategy and the program's goals.

1. Investments: Applicants must propose a minimum of two and a maximum of twelve investments within the IJ. Each investment represents a strategic area of focus and should include:
• Investment Name: A clear title that reflects the focus area. • Description: An explanation of how the investment supports planning, organization, equipment, training, and exercises.
• Alignment: Identification of goals and objectives from the State or Urban Area Homeland Security Strategy that the investment supports.

2. Projects: Each investment contains one or more projects detailing specific activities. For each project, the IJ requires:
• Project Name and Description: A concise title and summary of the project's purpose and activities.
• Subrecipient Information: Details about any subrecipients involved, including their names and whether they are state or local entities.
• Location: The primary location's zip code where the project will be implemented. • Core Capability Supported: The main capability the project aims to build or sustain.
• Shareability and Deployability: Information on whether the project's activities can be shared with or deployed to other jurisdictions.

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3. Funding Details: The IJ must specify the funding amount for each investment and project, ensuring alignment with program guidelines and the minimum spending thresholds for NPAs and LETPA.

4. Capability Gaps and Outcomes: Applicants should describe existing capability levels, identify gaps the investment intends to address, and outline the expected outcomes and improvements resulting from the proposed projects.
b. LETPA and NPA Requirements
Applicants must ensure their IJs meet specific requirements for LETPA and the NPAs.

1. LETPA
• At least 35% of SHSP and UASI funds must go toward LETPA projects that prevent terrorism, such as law enforcement training or equipment. • Eligible activities must have a clear nexus to law enforcement terrorism prevention, including equipment, training, exercises, and operational overtime directly related to preventing terrorism.
• Applicants should clearly identify which investments and projects contribute to the LETPA allocation within their IJs.
• It's allowable for an investment to simultaneously support LETPA and an NPA, provided it meets the criteria for both.
• Investments and projects meeting LETPA requirements must be clearly labeled in the IJ.

NPA:
• At least 30% of SHSP and UASI funds must go toward projects in five NPAs:
• Protecting soft targets/crowded places;
• Supporting Homeland Security Task Forces and Fusion Centers; • Enhancing cybersecurity;
• Enhancing election security (requires at least 3%); and • Supporting Border Crisis Response and Enforcement (requires at least 10%). • Among these, only "Enhancing election security" and “Supporting Border Crisis Response and Enforcement” have a specified minimum spend requirement of 3% and 10%, respectively. The remaining 17% can be flexibly allocated across the remaining NPAs.
• For NPAs with a minimum spend requirement (election security and border crisis response), related projects must be consolidated into a single, clearly labeled IJ. • Other NPA projects may be combined into one or more IJs, but applicants must clearly identify which NPAs each project supports to ensure they count toward the 30% minimum allocation.
c. Fusion Center Project IJ Requirement
For SHSP and UASI funded investments, each applicant must designate one project in support of the state or territory’s designated fusion center under the “Supporting Homeland Security Task Forces and Fusion Centers” priority area. Coordination with the fusion center is required when January 5, 2026 Special & Regular CC Mtg Page 235 of 600 31 31 | P a g e
developing the project prior to submission. Additional guidance on developing fusion center projects can be found below and in the Preparedness Grants Manual.

Note: applicants may also identify additional fusion center projects or projects in support of homeland security task forces under this priority area in addition to the required designated fusion center project.

Applicants must identify a fusion center project that includes:
• Alignment with the Designated Fusion Center: Clearly indicate which fusion center the project supports and that it’s under the “Supporting Homeland Security Task Forces and Fusion Centers” priority area.
• Project Description and Funding Details: Provide a brief narrative describing the proposed activities and a detailed funding breakdown that directly supports the fusion center.

The narrative and financial itemization must align with fusion center improvement or sustainment needs, as outlined in the Fusion Center Performance Measures section of the Preparedness Grants Manual. Recipients can also refer to the Fusion Centers | Homeland Security website for more information.
d. What Happens if IJ Requirements Aren’t Met?
• If IJs don’t meet the NPA and LETPA spending requirements, FEMA will place a hold on those impacted funds until the issues are resolved.
• Applicants can provide project details either during the application process or by including them in the Biannual Strategy Implementation Report (BSIR) due by January 30, 2026.
e. How to Succeed
• Clearly explain how your projects meet LETPA and NPA goals, and which IJ includes the Fusion Center.
• Ensure investments and projects align with homeland security strategies and fill capability gaps.
• Maintain detailed records to support your application and help FEMA review it.

By following these steps, applicants can ensure their funding proposals are clear, meet program requirements, and align with homeland security priorities. f. FEMA GO - Grant Request Details (Web-Based)
When completing the Grant Request Details section in the FEMA GO Application, entities are strongly encouraged to provide complete details about their proposed projects. This includes project names, descriptions, and associated costs to ensure clarity and accuracy in funding requests.

However, applicants will not be penalized if they do not enter full details at this stage. They will have another opportunity to refine and expand upon this information when completing the Winter BSIR.

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At a minimum, applicants must submit the IJ to demonstrate the projects they intend to fund. The IJ provides a high-level summary of proposed initiatives and aligns them with grant priorities.

For additional guidance on completing the Grant Request Details section, refer to the FEMA GO Application Process Guide or consult your HQ FEMA Preparedness Officer. g. Senior Advisory Committee (SAC) Charter and Advisory List Recipients are required to establish a SAC and provide a copy of the SAC Charter with their application. The SAC Charter should include a detailed description of the committee's composition, governance processes, meeting frequency, decision-making procedures, and defined roles and responsibilities. All members of the SAC should sign and date the charter to indicate their agreement with its content and their representation on the committee. Recipients must include the information as an attachment in FEMA GO when submitting their application.

SAA will use the URT to verify compliance with SAC charter requirements. For more information on SAC composition, scope, responsibilities, see the Preparedness Grants Manual. h. National Incident Management System (NIMS) Implementation Prior to allocation of any federal preparedness awards, recipients must ensure and maintain adoption and implementation of NIMS, including implementation of important operational systems defined under NIMS, such as the Incident Command System (ICS). The list of objectives used for progress and achievement reporting is on FEMA’s website at https://www.fema.gov/emergency-managers/nims/implementation-training.

Please see the Preparedness Grants Manual for more information on NIMS. i. Emergency Management Assistance Compact (EMAC) Membership In support of the National Preparedness Goal (the Goal), SHSP recipients must participate in the EMAC. Exceptions are made for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to join EMAC at this time.

All assets supported in part or entirely with FY 2025 HSGP funding must be readily deployable and NIMS-typed, when possible, to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities, such as Geographic/Geospatial Information Systems, interoperable communications systems, and capabilities as defined under the Mitigation Mission Area of the Goal. j. Urban Area Point of Contact
An SAA must confirm a specific POC with the designated high-risk urban area. The SAA POC is responsible for identifying and coordinating with the POC for the Urban Area Working Group (UAWG). This information must be provided to FEMA with the grant application. SAAs must work with existing high-risk urban areas to ensure that information for current POCs is on file with FEMA. For more information on UAWG composition, scope, responsibilities, and charter, see the Preparedness Grants Manual.

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k. Detailed Budget
Applicants must complete the web-based budget summary within FEMA GO for all funds requested at the time of the application. For detailed guidance, refer to the FEMA GO Application Process Guide.

For a visual guide on entering sub-recipient management costs in FEMA GO, you may find the following tutorial helpful: How To Enter Sub-recipient Management Costs In FEMA-Go.

E. Post-Application Requirements for Successful Applicants Not applicable.

5. Submission Requirements and Deadlines
A. Address to Request Application Package
Applications are processed through the FEMA GO system. To access the system, go to https://go.fema.gov/.

Steps Required to Apply For An Award Under This Program and Submit an Application:

To apply for an award under this program, all applicants must:
a. Apply for, update, or verify their Unique Entity Identifier (UEI) number and EIN from the Internal Revenue Service;
b. In the application, provide an UEI number;
c. Have an account with login.gov;
d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;
e. Register in FEMA GO, add the organization to the system, and establish the Authorized Organizational Representative (AOR). The organization’s electronic business point of contact (eBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see https://www.fema.gov/medialibrary/assets/documents/181607; f. Submit the complete application in FEMA GO; and
g. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant’s immediate and highest-level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

Per 2 C.F.R. § 25.110(a)(2)(iv), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible. Contact fema-grants[email protected] and provide the details of the exigent circumstances.

How to Register to Apply:

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General Instructions:

Registering and applying for an award under this program is a multi-step process and requires time to complete. Below are instructions for registering to apply for FEMA funds. Read the instructions carefully and prepare the requested information before beginning the registration process. Gathering the required information before starting the process will alleviate last-minute searches for required information.

The registration process can take up to four weeks to complete. To ensure an application meets the deadline, applicants are advised to start the required steps well in advance of their submission.

Organizations must have a Unique Entity Identifier (UEI) number, Employer Identification Number (EIN), and an active System for Award Management (SAM) registration.

Obtain a UEI Number:

All entities applying for funding, including renewal funding, must have a UEI number.

Applicants must enter the UEI number in the applicable data entry field on the SF-424 form. For more detailed instructions for obtaining a UEI number, refer to SAM.gov.

Obtain Employer Identification Number:

In addition to having a UEI number, all entities applying for funding must provide an Employer Identification Number (EIN). The EIN can be obtained from the IRS by visiting https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employeridentification-number-ein-online.

Create a login.gov account:

Applicants must have a login.gov account in order to register with SAM or update their SAM registration. Applicants can create a login.gov account at:
https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323- a62b99571fd.

Applicants only have to create a login.gov account once. For existing SAM users, use the same email address for both login.gov and SAM.gov so that the two accounts can be linked.

For more information on the login.gov requirements for SAM registration, refer to https://www.sam.gov/SAM/pages/public/loginFAQ.jsf.

In addition to having a UEI number, all organizations must register with SAM. Failure to register with SAM will prevent your organization from applying through FEMA GO. SAM registration must be renewed annually and must remain active throughout the entire grant life cycle.

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Note: per 2 C.F.R. § 25.200, applicants must also provide the applicant’s immediate and highestlevel owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance within the past three years, if applicable.

Applicants must register in FEMA GO and add their organization to the system. The organization’s electronic business point of contact (eBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see : FEMA GO Startup Guide.

Note: FEMA GO will support only the most recent major release of the following browsers:

Google Chrome;
Mozilla Firefox;
Apple Safari; and
Microsoft Edge.

Applicants using tablet type devices or other browsers may encounter issues with using FEMA GO.

Submitting the Final Application:

Applicants will be prompted to submit the standard application information, and any programspecific information required. Standard Forms (SF) may be accessed in the Forms tab under the:

SF-424 Family | Grants.gov.

Applicants should review these forms before applying to ensure they are providing all required information.

After submitting the final application, FEMA GO will provide either an error message, or an email to the submitting AOR confirming the transmission was successfully received.

B. Application Deadline
08/15/2025 05:00:00 PM Eastern Time
C. Pre-Application Requirements Deadline
Not applicable.

D. Post-Application Requirements Deadline
Not Applicable.

E. Effects of Missing the Deadline
All applications must be completed in FEMA GO by the application deadline. FEMA GO automatically records proof of submission and generates an electronic date/time stamp when FEMA GO successfully receives an application. The submitting AOR will receive via email the January 5, 2026 Special & Regular CC Mtg Page 240 of 600 36 36 | P a g e
official date/time stamp and a FEMA GO tracking number to serve as proof of timely submission prior to the application deadline.

Applicants experiencing system-related issues have until 3:00 PM ET on the date applications are due to notify FEMA. No new system-related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted.

6. Intergovernmental Review
A. Requirement Description and State Single Point of Contact An intergovernmental review may be required. Applicants must contact their state’s Single Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372.

7. Application Review Information
A. Threshold Criteria
The SAA is the sole entity authorized to submit HSGP applications to FEMA on behalf of the state and subrecipients. This section highlights the specific criteria that determine ineligibility, ensuring applicants understand and adhere to the program’s requirements. a. Entities Ineligible for HSGP Funding
• Non-SAA Organization - SAA are the only eligible applicants to submit HSGP applications to FEMA. This includes applications for SHSP, UASI, and OPSG. • Unaffiliated or Unauthorized Representatives - Applications submitted by individuals who are not current employees, personnel, or authorized representatives of the applicant organization (e.g., consultants or contractors acting on behalf of an organization) will be deemed ineligible.
• Organizations Not Registered in SAM.gov - Applicants that fail to register and maintain an active profile in SAM.gov, or those without a UEI, are not eligible to receive funding.
• Direct Applications by Tribal Governments - Tribal governments cannot directly apply for HSGP funding (SHSP, UASI, OPSG). However, they may receive funding as subrecipients through their state’s SAA.
b. Ineligible Projects
• Projects that do not align with the purposes of the HSGP, including those that fail to demonstrate a clear nexus to preventing, preparing for, protecting against, or responding to acts of terrorism.
• Activities not permitted under HSGP guidance or that do not meet criteria for allowable costs as outlined in the NOFO and Preparedness Grants Manual. c. Non-Compliance with Federal Requirements
• Failure to submit a complete and accurate application by the deadline. • Applications missing required documentation or information, such as an active registration in SAM.gov or compliance with UEI requirements.

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• Entities with a history of non-compliance with federal statutes, regulations, or program requirements that impact eligibility for federal funding.

B. Application Criteria
a. Programmatic Criteria

1. Risk Methodology
The risk methodology determines the relative risk2F
3 of terrorism a jurisdiction faces by assessing
the expressed or implied threats, the asset/system vulnerabilities, and the communal consequences of an attack. The equation for relative risk is comprised of three components:

Threat x Vulnerability x Consequence. Each component is comprised of data elements that are reviewed yearly, in collaboration with FEMA stakeholders, to ensure alignment with the changing U.S. terrorism threat environment. Each eligible jurisdiction’s relative risk is assessed, which helps to inform grant funding. For more information on the SHSP, UASI, and OPSG target allocation processes, please see Appendix 11.A.

The three components of risk and their functions are outlined below:
• Threat: Assesses reports documenting indication of potential harm to life, information, operations, the environment and/or property within a jurisdiction. • Vulnerability: Assesses assets and systems - such as infrastructure, borders, special events, and movements of individuals or groups - that may render terrorist attacks on a jurisdiction more likely to succeed, if attempted.
• Consequence: Assesses the impact of a terrorist attack on a jurisdiction through direct measures such as the numerical values for its population, gross domestic product, and infrastructure.

NOTE: The risk methodology is separate from the THIRA/SPR process. Risk methodology results do affect grant target allocations while the THIRA/SPR process does not. b. Application Evaluation Criteria
FEMA will evaluate the FY 2025 HSGP applications for completeness, adherence to programmatic guidelines, and anticipated effectiveness of the proposed investments. FEMA’s review will include verification that each IJ and project:
• Aligns with at least one core capability identified in the Goal; • Demonstrates how investments support building capability and/or closing capability gaps or sustaining capabilities identified in the THIRA/SPR process; and • Supports a NIMS-typed resource and whether those assets are deployable/shareable to support emergency or disaster operations per existing EMAC agreements. 3 DHS defines risk as: “potential for an adverse outcome assessed as a function of hazard/threats, assets and their vulnerabilities, and consequences.” See DHS Lexicon Terms and Definitions: 2018 Edition – Revision 04, (Apr. 2018)
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In addition to the above, FEMA will evaluate whether proposed projects are: 1) both feasible and effective at reducing the risks for which the project was designed; and 2) able to be fully completed within the three-year period of performance. FEMA will use the information provided in the application and after the submission of the first BSIR to determine the feasibility and effectiveness of a grant project. To that end, IJs should include:
• An explanation of how the proposed project(s) will achieve objectives as identified in the SPR, including expected long-term impact where applicable, and which core capability gap(s) it helps to close and how;
• A summary of the status of planning and design efforts accomplished to date (e.g., included in a capital improvement plan); and
• A project schedule with clear milestones.

Recipients are expected to conform, as applicable, with accepted engineering practices, established codes, standards, modeling techniques, and best practices, and participate in the development of case studies demonstrating the effective use of grant funds, as requested.

FEMA will also review any submitted NPA-aligned IJs and projects to ensure they meet the minimum spend requirements. Additional information on how the NPA IJs and projects will be reviewed for effectiveness is included in the Review and Selection Process section below. b. Review and Selection Process

1. SHSP and UASI
FY 2025, HSGP applications will be reviewed through a two-phase state and federal review process for completeness, adherence to programmatic guidelines, feasibility, and how well the IJ (project description and justification) addresses the identified risk(s).

State Review
The SAA is the sole entity authorized to submit HSGP applications to FEMA on behalf of the state and subrecipients. The SAA reviews subaward applications to ensure they meet the legal, financial, and programmatic requirements set forth by FEMA and the state's guidelines before submitting on behalf of the state to DHS/FEMA.

Federal Review
All proposed investments will undergo a federal review by DHS/FEMA to ensure compliance with all administrative and eligibility criteria identified in the NOFO. The Federal Reviewers will check each proposed investment for the following:
• Eligibility, feasibility, and alignment with the application criteria listed in this NOFO; • Compliance and effectiveness in addressing NPAs, ensuring required spend percentages are met;
• Compliance with SAFECOM Guidance on Emergency Communications Grants (SAFECOM Guidance); and,
• LETPA project alignment with program objectives and required spend percentages.

National Priority Area Funding Holds
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If applicants submit IJs and project-level details at the time of application, FEMA will evaluate effectiveness prior to award. If projects do not sufficiently align with NPAs, up to 30% of funds may be placed on hold until revisions are made.

If applicants submit IJs and project-level details as part of their December 2026 BSIR, 30% of funds will be placed on hold until FEMA reviews the BSIR and confirms alignment with NPAs.

2. OPSG
For OPSG, applications will be reviewed by the SAA and USBP Sector Headquarters for completeness and adherence to programmatic guidelines and evaluated for anticipated feasibility, need, and impact.

DHS/FEMA will verify compliance with all administrative and eligibility criteria outlined in the NOFO.

OPSG funds will be allocated among the eligible jurisdictions based on risk-based prioritization using the OPSG Risk Assessment described in Appendix A. Final funding allocations are determined by the Secretary of Homeland Security, who may consider information and input from various law enforcement offices or subject-matter experts within the Department.

Factors considered include, but are not limited to:
• Threat and vulnerability assessments
• Total miles of the border
• Border-specific law enforcement intelligence
• Feasibility of Operations Orders to designated localities within border states and territories.

This comprehensive review and selection process ensures that HSGP and OPSG funds are distributed effectively to enhance national preparedness, border security, and overall homeland security efforts.

C. Financial Integrity Criteria
Before making an award, FEMA is required to review OMB-designated databases for applicants’ eligibility and financial integrity information. This is required by the Payment Integrity Information Act of 2019 (Pub. L. No. 116-117, § 2 (2020)), 41 U.S.C. § 2313, and the “Do Not Pay Initiative” (31 U.S.C. 3354). For more details, please see 2 C.F.R. § 200.206.

Thus, the Financial Integrity Criteria may include the following risk-based considerations of the applicant:

1. Financial stability.

2. Quality of management systems and ability to meet management standards.

3. History of performance in managing federal award.

4. Reports and findings from audits.

5. Ability to effectively implement statutory, regulatory, or other requirements.

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D. Supplemental Financial Integrity Criteria and Review Before making an award expected to exceed the simplified acquisition threshold (currently a total federal share of $250,000) over the period of performance:

FEMA is required by 41 U.S.C. § 2313 to review or consider certain information found in SAM.gov. For details, please see 2 C.F.R. § 200.206(a)(2).

1. An applicant may review and comment on any information in the responsibility/qualification records available in SAM.gov.

2. Before making decisions in the risk review required by 2 C.F.R. § 200.206, FEMA will consider any comments by the applicant.

E. Reviewers and Reviewer Selection
Reviewers for the HSGP NOFO are selected from within FEMA, across the federal government, and, where applicable, may include external subject matter experts. These reviewers are chosen based on their expertise in homeland security, emergency management, and grant administration.

To prevent conflicts of interest, reviewers must disclose any personal or professional relationships with applicants before the review process begins. Any individual with a conflict is recused from evaluating the affected application. Additionally, reviewers are required to complete ethics and impartiality training to ensure a fair and unbiased review process.

F. Merit Review Process
HSGP applications are not reviewed solely on merit. While merit plays a role—such as evaluating the effectiveness, feasibility, and impact of proposed investments—the review process heavily incorporates risk-based methodologies and compliance criteria. HSGP does not use a weighted scoring method. All criteria are considered equally during the review process.

Review Process:
• State Review (SHSP and UASI): The SAA conducts an initial eligibility review and prioritizes projects for submission to FEMA.
• OPSG Review: OPSG applications are reviewed in coordination with the SAA and USBP Sector Headquarters to assess completeness, feasibility, need, and the anticipated impact of proposed Operations Orders.
• Federal Review: FEMA conducts a federal review of all applications to ensure eligibility, feasibility, and compliance with NOFO requirements.

While merit is a key factor in assessing alignment with national priorities, state and local needs, expected impact, and cost-effectiveness, funding decisions also weigh risk assessments, eligibility criteria, and available funding target allocations.

G. Final Selection
The Secretary of Homeland Security makes the final funding decisions, considering risk assessments, subject-matter expert input, and project feasibility, while also ensuring alignment with national priorities and compliance with legal, financial, and policy guidelines for strategic allocation of funds.

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8. Award Notices
A. Notice of Award
The Authorized Organization Representative (AOR) should carefully read the federal award package before accepting the federal award. The federal award package includes instructions on administering the federal award as well as terms and conditions for the award.

By submitting an application, applicants agree to comply with the prerequisites stated in this NOFO and the material terms and conditions of the federal award, should they receive an award.

FEMA will provide the federal award package to the applicant electronically via FEMA GO.

Award packages include an Award Letter, Summary Award Memo, Agreement Articles, and Obligating Document. An award package notification email is sent via the grant application system to the submitting AOR.

Recipients must accept their awards no later than 60 days from the award date. Recipients shall notify FEMA of their intent to accept the award and proceed with work via the FEMA GO system. For more information on award acceptance, refer to the FEMA GO Award Acceptance Guide.

For HSGP, “receipt of funds” happens when the recipient accepts the award or 15 calendar days after receiving the award notification, whichever comes first. IF the recipient accepts the award within 15 calendar days of the notification, the 45-day pass-through period starts on the acceptance date. If the recipient does not accept the award within 15 calendar days, the 45-day pass-through period automatically begins 15 calendar days after the notification is sent through FEMA GO. For detailed guidance on managing preparedness grants, including pass-through requirements and timelines, please refer to the FEMA Preparedness Grants Manual, PassThrough Requirements.

Funds will remain on hold until the recipient accepts the award via FEMA GO and all other conditions of the award have been satisfied, or until the award is otherwise rescinded. Failure to accept a grant award within the specified timeframe may result in a loss of funds.

B. Pass-Through Requirements
Under HSGP, SAAs must pass at least 80% of SHSP and UASI funding to local or tribal governments. The state may retain up to 20% for state-level needs. "Pass-through" means SAAs must allocate funds to eligible entities as defined by law, such as counties, municipalities, tribal governments, or other public entities. For detailed guidance on HSGP pass-through requirements and timelines, please see Section 8 of the FEMA Preparedness Grants Manual.

After award acceptance, the state must pass through at least 80% of SHSP and UASI funds to local or tribal governments within 45 days. The timeline starts when the SAA accepts the award or 15 days after FEMA notifies the SAA, whichever is sooner. Funds must be distributed unconditionally, and the SAA must certify to FEMA that the pass-through is complete, listing amounts and recipients. U.S. territories are exempt, except for Puerto Rico, which must comply.

States may keep more than 20% of funds only with written consent from local recipients, outlining the retained amount and purpose.

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C. Note Regarding Pre-Award Costs
Even if pre-award costs are allowed, beginning performance is at the applicant and/or subapplicant’s own risk.

D. Obligation of Funds
The funds are obligated when the SAA’s signatory authority accepts the award and signs the award package.

E. Notification to Unsuccessful Applicants
During the post-award review, FEMA will notify the recipient about unsuccessful subrecipients or projects and provide feedback. The SAA is then responsible for notifying the subapplicants and sharing any relevant feedback or information.

9. Post-Award Requirements and Administration
A. Administrative and National Policy Requirements
Presidential Executive Orders
Recipients must comply with the requirements of Presidential Executive Orders related to grants (also known as federal assistance and financial assistance), the full text of which are incorporated by reference.

In accordance with Executive Order 14305, Restoring American Airspace Sovereignty (June 6, 2025), and to the extent allowed by law, eligible state, local, tribal, and territorial grant recipients under this NOFO are permitted to purchase unmanned aircraft systems, otherwise known as drones, or equipment or services for the detection, tracking, or identification of drones and drone signals, consistent with the legal authorities of state, local, tribal, and territorial agencies.

Recipients must comply with all applicable federal, state, and local laws and regulations, and adhere to any statutory requirements on the use of federal funds for such unmanned aircraft systems, equipment, or services.

Subrecipient Monitoring and Management
Pass-through entities must comply with the requirements for subrecipient monitoring and management as set forth in 2 C.F.R. §§ 200.331-333.

B. DHS Standard Terms and Conditions
A recipient under this funding opportunity must comply with the DHS Standard Terms and Conditions in effect of the date of the federal award. The DHS Standard Terms and Conditions are available DHS Standard Terms and Conditions | Homeland Security. For continuation awards, the terms and conditions for the initial federal award will apply unless otherwise specified in the terms and conditions of the continuation award. The specific version of the DHS Standard Terms and Conditions applicable to the federal award will be in the federal award package.

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See the Preparedness Grants Manual for information on financial reporting requirements.

D. Programmatic Performance Reporting Requirements
See the Preparedness Grants Manual for information on performance reporting requirements.

E. Closeout Reporting Requirements
See the Preparedness Grants Manual for information on closeout reporting requirements and administrative closeout.

Anytime there is a change in personnel for any of the awardees and/or subrecipients, their information needs to be submitted for approval (all the previous personal information identified).

F. Disclosing Information per 2 C.F.R. § 180.335
Before entering into a federal award, the applicant must notify FEMA if it knows that the applicant or any of the principals (as defined at 2 C.F.R. § 180.995) for the federal award:

1. Are presently excluded or disqualified;

2. Have been convicted within the preceding three years of any of the offenses listed in § 180.800(a) or had a civil judgment rendered against you for one of those offenses within that time period;

3. Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with the commission of any of the offenses listed in § 180.800(a); or

4. Have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or default.

This is requirement is fully described in 2 C.F.R. §180.335.

Additionally, 2 C.F.R. § 180.350 requires recipients to provide immediate notice to FEMA at any time after entering a federal award if:

1. The recipient learns that either it failed to earlier disclose information as required by 2 C.F.R. § 180.335;

2. Due to changed circumstances, the applicant or any of the principals for the federal award now meet the criteria at 2 C.F.R. § 180.335 listed above.

G. Reporting of Matters Related to Recipient Integrity and Performance Appendix XII to 2 C.F.R. Part 200 states the terms and conditions for recipient integrity and performance matters used for this funding opportunity.

If the total value of all active federal grants, cooperative agreements, and procurement contracts for a recipient exceeds $10,000,000 at any time during the period of performance:

1. The recipient must maintain the currency of information reported in SAM.gov about civil, criminal, or administrative proceedings described in paragraph 2 of Appendix XII;

2. The required reporting frequency is described in paragraph 4 of Appendix XII.

H. Single Audit Report
A recipient expending $1,000,000 or more in federal awards (as defined by 2 C.F.R. § 200.1) during its fiscal year must undergo an audit. This may be either a single audit complying with 2 January 5, 2026 Special & Regular CC Mtg Page 248 of 600 44 44 | P a g e
C.F.R. § 200.514 or a program-specific audit complying with 2 C.F.R. §§ 200.501 and 200.507.

Audits must follow 2 C.F.R. Part 200, Subpart F, 2 C.F.R. § 200.501, and the U.S. Government Accountability Office (GAO) Generally Accepted Government Auditing Standards.

I. Monitoring and Oversight
Per 2 C.F.R. § 200.337, DHS and its authorized representatives have the right of access to any records of the recipient or subrecipient pertinent to a Federal award to perform audits, site visits, and any other official use. The right also includes timely and reasonable access to the recipient’s or subrecipient’s personnel for the purpose of interview and discussion related to such documents or the Federal award in general.

Pursuant to this right and per 2 C.F.R. § 200.329, DHS may conduct desk reviews and make site visits to review and evaluate project accomplishments and management control systems as well as provide any required technical assistance. Recipients and subrecipients must respond in a timely and accurate manner to DHS requests for information relating to a federal award.

J. Program Evaluation
Title I of the Foundations for Evidence-Based Policymaking Act of 2018, Pub. L. No. 115-435 (2019) (Evidence Act), PUBL435.PS urges federal agencies to use program evaluation as a critical tool to learn, improve delivery, and elevate program service and delivery across the program lifecycle. Evaluation means “an assessment using systematic data collection and analysis of one or more programs, policies, and organizations intended to assess their effectiveness and efficiency.” Evidence Act, § 101 (codified at 5 U.S.C. § 311). OMB A-11, Section 290 (Evaluation and Evidence-Building Activities) further outlines the standards and practices for evaluation activities. Federal agencies are required to specify any requirements for recipient participation in program evaluation activities (2 C.F.R. § 200.301). Program evaluation activities incorporated from the outset in the NOFO and program design and implementation allow recipients and agencies to meaningfully document and measure progress and achievement towards program goals and objectives, and identify program outcomes and lessons learned, as part of demonstrating recipient performance (2 C.F.R. § 200.301).

As such, recipients and subrecipients are required to participate in a Program Office (PO) or a DHS Component-led evaluation, if selected. This may be carried out by a third-party on behalf of the PO or the DHS Component. Such an evaluation may involve information collections including but not limited to, records of the recipients, surveys, interviews, or discussions with individuals who benefit from the federal award, program operating personnel, and award recipients; and site visits or other observation of recipient activities, as specified in a DHS Component or PO-approved evaluation plan. More details about evaluation requirements may be provided in the federal award, if available at that time, or following the award as evaluation requirements are finalized. Evaluation costs incurred during the period of performance are allowable costs (either as direct or indirect) in accordance with 2 C.F.R.§ 200.413.

Recipients and subrecipients are also encouraged, but not required, to participate in any additional evaluations after the period of performance ends, although any costs incurred to participate in such evaluations are not allowable and may not be charged to the federal award.

K. Additional Performance Reporting Requirements
Award recipients must submit the following reports: quarterly financial reports, semi-annual performance reports and BSIR submissions, final financial and performance reports, and an January 5, 2026 Special & Regular CC Mtg Page 249 of 600 45 45 | P a g e
annual audit report (if required). These must follow the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, found at 2 C.F.R. Part 200, or specific conditions of the award. If reports are late, future funding or fund access may be delayed, and additional reports may be requested in some cases. a. Reporting on the Implementation of the National Preparedness System Recipients are required to complete the THIRA every three years and the SPR annually through the URT on the Preparedness Toolkit no later than Dec. 31. These assessments help jurisdictions identify and address capability gaps to enhance overall preparedness. See the Preparedness Grants Manual for information on reporting on the Implementation of the National Preparedness System.
b. BSIR
In addition to submitting semi-annual progress reports, recipients are required to complete the BSIR. The BSIR is submitted twice a year—in June and December—and provides detailed updates on the status and progress of funded projects. For comprehensive guidance on BSIR submission and other reporting requirements, see the Preparedness Grants Manual. c. Emergency Communications Investments - SAFECOM Compliant Letter An Emergency Communications Investments - SAFECOM Compliant Letter is required when utilize federal grants to fund emergency communications projects. The signatory authority for the SAA must certify in writing to DHS/FEMA their compliance with the SAFECOM Guidance.

The certification letter should be coordinated with the Statewide Interoperability Coordinators (SWIC) for each state and must be uploaded to FEMA GO at the time of the Winter BSIR submission.

For detailed information on SAFECOM Guidance and compliance requirements, refer to the https://www.cisa.gov/safecom/funding. If you have further questions or need assistance, contact the SAFECOM Program at [email protected].
d. Operations Orders for OPSG
The Operations Order (OO) is a detailed plan that explains the specific aspects of an operation, including its goals, tasks, timelines, and resources needed. It provides clear instructions on how to carry out the operation, identifying who is responsible for each task, the resources required, and the expected results. Recipients are required to submit an OO to show their ability to implement the proposed activities effectively, align with program goals, and meet funding requirements.

1. Accessing the OO Template Instructions
To access the OPSG OO Template:
• Find the HSGP posting via the search function on Grants.gov; • Select the Related Documents tab on the posting; and
• Click on the OPSG OO Template and fill out all sections of the template.

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• Writing the Executive Summary
The OO Executive Summary must:
• Identify the organization name, point of contact, committees, and other structures accountable for implementing OPSG in the jurisdiction (typically this will be a program lead or manager overseeing operations and individuals assigned to that agency); and • Describe how federal and SLTT law enforcement agencies will work together to establish and enhance coordination and collaboration on border security issues.

3. Budget Requirements Overview
The OO Detailed Annual Budget must:
• Explain how costs and expenses were estimated; and
• Provide a narrative justification for costs and expenses. • Supporting tables describing cost and expense elements (e.g., equipment, fuel, vehicle maintenance costs) may be included.

4. Submission Requirements
The OO must meet the following submission requirements:
• Must be submitted as an Adobe PDF document;
• All documents submitted must use the unique identifier created by the OPSG data management system from the original associated operation order; and • Applicable OPSG sector representatives must coordinate with the SAA and OPSG participants to submit an accurate inventory of all specified OPSG purchased property with each Operations Order/ Fragmentary Order (FRAGO).

L. Termination of the Federal Award

1. Paragraph C.XL of the FY 2025 DHS Standard Terms and Conditions, v.3 sets forth a term and condition entitled “Termination of a Federal Award.” The termination provision condition listed below applies to the grant award and the term and condition in Paragraph C.XL of the FY 2025 DHS Standard Terms and Conditions, v.3 does not.

2. Termination of the Federal Award by FEMA
FEMA may terminate the federal award in whole or in part for one of the following reasons identified in 2 C.F.R. § 200.340:
a. If the recipient or subrecipient fails to comply with the terms and conditions of the federal award.
b. With the consent of the recipient, in which case FEMA and the recipient must agree upon the termination conditions. These conditions include the effective date and, in the case of partial termination, the portion to be terminated.

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c. If the federal award no longer effectuates the program goals or agency priorities. Under this provision, FEMA may terminate the award for these purposes if any of the following reasons apply:
i. If DHS/FEMA, in its sole discretion, determines that a specific award objective is ineffective at achieving program goals as described in this NOFO; ii. If DHS/FEMA, in its sole discretion, determines that an objective of the award as described in this NOFO will be ineffective at achieving program goals or agency priorities;
iii. If DHS/FEMA, in its sole discretion, determines that the design of the grant program is flawed relative to program goals or agency priorities; iv. If DHS/FEMA, in its sole discretion, determines that the grant program is not aligned to either the DHS Strategic Plan, the FEMA Strategic Plan, or successor policies or documents;
v. If DHS/FEMA, in its sole discretion, changes or re-evaluates the goals or priorities of the grant program and determines that the award will be ineffective at achieving the updated program goals or agency priorities; or vi. For other reasons based on program goals or agency priorities described in the termination notice provided to the recipient pursuant to 2 C.F.R. § 200.341. vii. If the awardee falls out of compliance with the Agency’s statutory or regulatory authority, award terms and conditions, or other applicable laws.

3. Termination of a Subaward by the Pass-Through Entity The pass-through entity may terminate a subaward in whole or in part for one of the following reasons identified in 2 C.F.R. § 200.340:
a. If the subrecipient fails to comply with the terms and conditions of the Federal award. b. With the consent of the subrecipient, in which case the pass-through entity and the subrecipient must agree upon the termination conditions. These conditions include the effective date and, in the case of partial termination, the portion to be terminated. c. If the pass-through entity’s award has been terminated, the pass-through recipient will terminate its subawards.

4. Termination by the Recipient or Subrecipient
The recipient or subrecipient may terminate the federal award in whole or in part for the following reason identified in 2 C.F.R. § 200.340: Upon sending FEMA or pass-through entity a written notification of the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if FEMA or the passthrough entity determines that the remaining portion of the federal award will not accomplish the purposes for which the Federal award was made, FEMA or the pass-through entity may terminate the Federal award in its entirety.

5. Impacts of Termination
a. When FEMA terminates the Federal award prior to the end of the period of performance due to the recipient’s material failure to comply with the terms and conditions of the January 5, 2026 Special & Regular CC Mtg Page 252 of 600 48 48 | P a g e
Federal award, FEMA will report the termination in SAM.gov in the manner described at 2 C.F.R. § 200.340(c).
b. When the Federal award is terminated in part or its entirety, FEMA or the pass-through entity and recipient or subrecipient remain responsible for compliance with the requirements in 2 C.F.R. §§ 200.344 and 200.345.

6. Notification requirements
FEMA or the pass-through entity must provide written notice of the termination in a manner consistent with 2 C.F.R. § 200.341. The federal award will be terminated on the date of the notification unless stated otherwise in the notification.

7. Opportunities to Object and Appeal
Where applicable, when FEMA terminates the Federal award, the written notification of termination will provide the opportunity and describe the process, to object and provide information challenging the action, pursuant to 2 C.F.R. § 200.342.

8. Effects of Suspension and Termination
The allowability of costs to the recipient or subrecipient resulting from financial obligations incurred by the recipient or subrecipient during a suspension or after the termination of a federal award are subject to 2 C.F.R. 200.343.

M. Best Practices
While not a requirement in the DHS Standard Terms and Conditions, as a best practice, entities receiving funds through this program should ensure that cybersecurity is integrated into the design, development, operation, and maintenance of investments that impact information technology (IT) and/ or operational technology (OT) systems. Additionally,, “The recipient and subrecipient must … take reasonable cybersecurity and other measures to safeguard information including protected personally identifiable information (PII) and other types of information.” 2 C.F.R. § 200.303(e).

N. Payment Information
Recipients will submit payment requests in FEMA GO for FY25 awards under this program.

Instructions to Grant Recipients Pursuing Payments
FEMA reviews all grant payments and obligations to ensure allowability in accordance with 2 C.F.R. § 200.305. These measures will ensure funds are disbursed appropriately while continuing to support and prioritize communities who rely on FEMA for assistance. Once a recipient submits a payment request, FEMA will review the request. If FEMA approves a payment, it will process through FEMA GO and inform recipients accordingly for drawdown purposes. If FEMA disapproves a payment, FEMA will inform the recipient.

Processing and Payment Timeline
FEMA must comply with regulations governing payments to grant recipients. See 2 C.F.R. § 200.305. For grant recipients other than States, 2 C.F.R. § 200.305(b)(3) stipulates that FEMA is January 5, 2026 Special & Regular CC Mtg Page 253 of 600 49 49 | P a g e
to make payments on a reimbursement basis within 30 days after receipt of the payment request, unless FEMA reasonably believes the request to be improper. For state recipients, 2 C.F.R. § 200.305(a) instructs that federal grant payments are governed by Treasury-State Cash Management Improvement Act (CMIA) agreements ("Treasury-State agreement") and default procedures codified at 31 C.F.R. part 205 and Treasury Financial Manual (TFM) 4A-2000, "Overall Disbursing Rules for All Federal Agencies." See 2 C.F.R. § 200.305(a).

Treasury-State agreements generally apply to "major federal assistance programs” that are governed by 31 C.F.R. part 205, subpart A and are identified in the Treasury-State agreement. 31 C.F.R. §§ 205.2, 205.6. Where a federal  assistance (grant) program is not governed by subpart A, payment and funds transfers from FEMA to the state are subject to 31 C.F.R. part 205, subpart B. Subpart B requires FEMA to "limit a funds transfer to a state to the minimum amounts needed by the state and must time the disbursement to be in accord with the actual, immediate cash requirements of the state in carrying out a federal assistance program or project. The timing and amount of funds transfers must be as close as is administratively feasible to a state's actual cash outlay for direct program costs and the proportionate share of any allowable indirect costs." 31 C.F.R. § 205.33(a). Nearly all FEMA grants are not “major federal assistance programs.” As a result, payments to states for those grants are subject to the "default” rules of 31 C.F.R. part 205, subpart B.

If additional information is needed, a request for information will be issued by FEMA to the recipient; recipients are strongly encouraged to respond to any additional FEMA request for information inquiries within three business days. If an adequate response is not received, the request may be denied, and the entity may need to submit a new reimbursement request; this will re-start the 30-day timeline.

Submission Process
All non-disaster grant program reimbursement requests must be reviewed and approved by FEMA prior to drawdowns.

For all non-disaster reimbursement requests (regardless of system), please ensure submittal of the following information:

1. Grant ID / Award Number

2. Total amount requested for drawdown

3. Purpose of drawdown and timeframe covered (must be within the award performance period)

4. Subrecipient Funding Details (if applicable).
• Is funding provided directly or indirectly to a subrecipient? o If no, include statement “This grant funding is not being directed to a subrecipient.”
• If yes, provide the following details:
o The name, mission statement, and purpose of each subrecipient receiving funds, along with the amount allocated and the specific role or activity being reimbursed. o Whether the subrecipient’s work or mission involves supporting aliens, regardless of whether FEMA funds support such activities.

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o Whether the payment request includes an activity involving support to aliens. o Whether the subrecipient has any DEI practices.

5. Supporting documentation to demonstrate that expenses are allowable, allocable, reasonable, and necessary under 2 C.F.R. Part 200 and in compliance with the grant’s NOFO, award terms, and applicable federal regulations.

O. Immigration Conditions

1. Materiality of Pending Immigration Condition
An immigration term and condition, including those in the DHS Standard Terms and Conditions, may be material to the Department of Homeland Security’s decision to make this grant award, and the Department of Homeland Security may take any remedy for noncompliance, including termination, if the state or territorial recipient or any local government subrecipient fails to comply with this term and condition. No final agency determination has been made as of the date of this publication.

10. Other Information
A. Period of Performance Extension
Extensions to the period of performance are allowed.

Recipients should consult with their FEMA point of contact for requirements related to a performance period extension.

B. Other Information
a. Environmental Planning and Historic Preservation (EHP) Compliance See the Preparedness Grants Manual for information on EHP compliance. b. Procurement Integrity
See the Preparedness Grants Manual for information on procurement integrity c. Financial Assistance Programs for Infrastructure

1. Recipients and subrecipients must comply with FEMA’s implementation requirements of the Build America, Buy America Act (BABAA), which was enacted as part of the Infrastructure Investment and Jobs Act §§ 70901-70927, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring the Future is Made in All of America by All of America’s Workers. See also 2 C.F.R. Part 184, Buy America Preferences for Infrastructure Projects and Office of Management and Budget (OMB), Memorandum M-24-02, Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure.

None of the funds provided under this program may be used for a project for infrastructure unless the iron and steel, manufactured products, and construction materials used in that infrastructure are produced in the United States.

The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America January 5, 2026 Special & Regular CC Mtg Page 255 of 600 51 51 | P a g e
preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

To see whether a particular FEMA federal financial assistance program is considered an infrastructure program and thus required to implement FEMA’s Build America, Buy America requirements, please see Programs and Definitions: Build America, Buy America Act | FEMA.gov.

2. Waivers
When necessary, recipients (and subrecipients through their pass-through entity) may apply for, and FEMA may grant, a waiver from these requirements.

A waiver of the domestic content procurement preference may be granted by the agency awarding official if FEMA determines that:
• Applying the domestic content procurement preference would be inconsistent with the public interest, or
• The types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality, or
• The inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25%.

The process for requesting a waiver from the Buy America preference requirements can be found on FEMA’s website at: "Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure | FEMA.gov.

3. Definitions
For definitions of the key terms of the Build America, Buy America Act, please visit Programs and Definitions: Build America, Buy America Act | FEMA.gov. d. Mandatory Disclosures
The non-Federal entity or applicant for a federal award must disclose, in a timely manner, in writing to the federal awarding agency or pass-through entity all violations of federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. (2 C.F.R. § 200.113)
e. Adaptive Support
See the Preparedness Grants Manual for information on disability integration. f. Record Retention
See the Preparedness Grants Manual for information on record retention.

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g. Actions to Address Noncompliance
See the Preparedness Grants Manual for information on actions to address noncompliance. h. Audits
See the for information on audits.

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11. Appendix A: HSGP Target Allocations
HSGP Programs FY 2025 Target Allocation
SHSP $373,500,000
UASI $553,500,000
OPSG $ 81,000,000
Total $1,008,000,000
A. SHSP Target Allocations
For FY 2025, DHS/FEMA will distribute SHSP funds based on their risk assessment methodology and legal minimums outlined in the Homeland Security Act of 2002, as amended.

THIRA and SPR results do not affect how grant funds are allocated.

Each state and territory will receive a guaranteed minimum amount:
• All 50 states, Washington, D.C., and Puerto Rico will receive at least 0.35% of the total funds available under Sections 2003 and 2004 of the Homeland Security Act. • The four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S.

Virgin Islands) will receive at least 0.08% of the total funds available under these sections.

States must include a separate IJ for the NPA focused on Enhancing Election Security (at least 3% minimum spend requirement) and Supporting Border Crisis Response and Enforcement (at least a 10% minimum spend requirement), but there is flexibility on the remaining 17% required to meet the overall 30% minimum spend requirement for the NPAs associated with the SHSP allocation.

These are target allocations pending final decisions by the Department of Homeland Security.

These target allocations act as an estimate, and final allocations may be different in the award letter.

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Fiscal Year 2025 State Homeland Security Program Target Allocations State/Territory FY 2025 Target
Allocation
State/Territory FY 2025 Target
Allocation
Alabama $4,362,750 Montana $4,362,750
Alaska $4,362,750 Nebraska $4,362,750
American Samoa $997,200 Nevada $4,362,750
Arizona $5,023,205 New Hampshire $4,362,750
Arkansas $4,362,750 New Jersey $5,065,776
California $55,863,486 New Mexico $4,362,750
Colorado $4,362,750 New York $38,200,874
Connecticut $4,362,750 North Carolina $4,631,809
Delaware $4,362,750 North Dakota $4,362,750
District of Columbia $4,362,750
Northern Mariana
Islands $997,200
Florida $15,745,665 Ohio $5,643,542
Georgia $7,272,801 Oklahoma $4,362,750
Guam $1,110,150 Oregon $4,362,750
Hawaii $4,362,750 Pennsylvania $9,407,455
Idaho $4,362,750 Puerto Rico $4,362,750
Illinois $10,419,556 Rhode Island $4,362,750
Indiana $4,362,750 South Carolina $4,362,750
Iowa $4,362,750 South Dakota $4,362,750
Kansas $4,362,750 Tennessee $4,362,750
Kentucky $4,362,750 Texas $26,066,797
Louisiana $4,362,750
U.S. Virgin
Islands $997,200
Maine $4,362,750 Utah $4,362,750
Maryland $4,990,556 Vermont $4,362,750
Massachusetts $5,390,887 Virginia $8,770,850
Michigan $4,362,750 Washington $5,483,241
Minnesota $4,362,750 West Virginia $4,362,750
Mississippi $4,362,750 Wisconsin $4,362,750
Missouri $4,362,750 Wyoming $4,362,750
Total $373,500,000.00
B. UASI Target Allocations
For FY 2025, the UASI program will provide funding to high-risk urban areas. Eligibility has been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSA) in the United States, as outlined in the Homeland Security Act of 2002, as amended. Detailed information on MSAs is available from the U.S. Census January 5, 2026 Special & Regular CC Mtg Page 259 of 600 55 55 | P a g e
Bureau at Metropolitan and Micropolitan (census.gov). It is important to note that results from THIRA/SPR do not impact grant allocations or awards.

The Metropolitan Areas Standardization and Protection (MAPS) Act of 2021 (P.L. 117-219) prohibits automatic updates to core-based statistical areas, which are used to define MSAs, for grantmaking purposes. Any changes require a formal rulemaking process with public notice and comment. If changes become necessary in FY 2025, FEMA will initiate this process as required by the MAPS Act.

The table below lists the UASI allocations for each high-risk urban area based on DHS/FEMA’s risk-informed assessment in accordance with the Homeland Security Act of 2002, as amended.

Each high-risk urban area, through its state, must include a separate IJ for the NPA “Enhancing Election Security”, which has a required minimum spend of 3%, and “Supporting Border Crisis Response and Enforcement”, which has a 10% minimum spend requirement. All projects related to these requirements must be included in the separate IJs. Additionally, the combined funding across all five NPAs must total at least 30% of the area’s overall UASI allocation.

These are target allocations pending final decisions by the Department of Homeland Security.

These target allocations act as an estimate, and final allocations may be different in the award letter.

Fiscal Year 2025 Urban Area Security Initiative Target Allocations State/Territory Funded Urban Area FY 2025 UASI
Target Allocation
Arizona Phoenix-Mesa-Chandler, AZ $12,910,357
California
Anaheim-Santa Ana-Irvine, CA $8,842,298
Los Angeles-Long Beach-Glendale, CA $38,664,255
Riverside-San Bernardino-Ontario, CA $7,134,344
Sacramento-Roseville-Folsom, CA $4,516,008
San Diego-Chula Vista-Carlsbad, CA $17,716,678
San Francisco-San Jose-Oakland, CA $32,451,685
Colorado Colorado Springs, CO $2,926,754
Denver-Aurora-Lakewood, CO $6,909,902
District of
Columbia
Washington-Arlington-Alexandria, DC-VA-MDWV $25,270,521 Florida
Jacksonville, FL $4,589,968
Miami-Fort Lauderdale-Pompano Beach, FL $15,683,707
Orlando-Kissimmee-Sanford, FL $6,611,279
Tampa-St. Petersburg-Clearwater, FL $7,296,816
Georgia Atlanta-Sandy Springs-Alpharetta, GA $14,564,394 Hawaii Honolulu, HI $6,338,443
Illinois Chicago-Naperville-Elgin, IL-IN-WI $33,479,819 Indiana Indianapolis-Carmel-Anderson, IN $3,367,289
Louisiana New Orleans-Metairie, LA $4,546,754
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Maryland Baltimore-Columbia-Towson, MD $7,709,724
Massachusetts Boston-Cambridge-Newton, MA-NH $16,838,838 Michigan Detroit-Warren-Dearborn, MI $8,123,989
Minnesota Minneapolis-St. Paul-Bloomington, MN-WI $9,526,217 Missouri St. Louis, MO-IL $6,281,491
Kansas City, MO-KS $4,191,663
Nevada Las Vegas-Henderson-Paradise, NV $8,958,896
New Jersey Newark-Jersey City-New Brunswick, NJ-PA $13,928,247 New York New York-White Plains, NY $92,180,364
North Carolina Charlotte-Concord-Gastonia, NC-SC $4,285,035 Ohio
Cincinnati, OH-KY-IN $4,166,331
Columbus, OH $4,062,892
Cleveland-Elyria, OH $4,309,739
Oregon Portland-Vancouver-Hillsboro, OR-WA $6,703,242
Pennsylvania Philadelphia-Camden-Wilmington, PA-NJ-DE-MD $18,464,547 Pittsburgh, PA $4,716,651
Tennessee Nashville-Davidson--Murfreesboro--Franklin, TN $4,150,624 Texas
Austin-Round Rock-Georgetown, TX $3,753,183
Dallas-Fort Worth-Arlington, TX $16,798,290
Houston-The Woodlands-Sugar Land, TX $26,233,082
San Antonio-New Braunfels, TX $6,627,754
Virginia Richmond, VA $3,485,377
Virginia Beach-Norfolk-Newport News, VA-NC $8,382,039
Washington Seattle-Tacoma-Bellevue, WA $12,713,580
Wisconsin Milwaukee-Waukesha, WI $3,086,934
Total $553,500,000
C. OPSG Target Allocations
For FY 2025, DHS/FEMA will award OPSG funds based on two main factors: the risk to border security and the anticipated effectiveness of proposed projects. The OPSG risk assessment identifies potential threats to border security, guiding the distribution of funds to areas with the highest need. Eligible applicants are local, and tribal law enforcement agencies located along the U.S. borders.

For OPSG, "risk" refers to the potential for adverse outcomes, assessed by evaluating threats, vulnerabilities, and consequences associated with specific incidents or events. The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimates the relative risk faced by a given area. In evaluating threat, DHS/CBP considers intelligence, situational awareness, criminal trends, and statistical data specific to each of the border sectors, and the potential impacts that these threats pose to the security of the border area. For vulnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas. The effectiveness of proposed investments is evaluated based on the subrecipient’s investment strategy, budget, collaboration, and past performance.

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These are target allocations pending final decisions by the Department of Homeland Security.

These target allocations act as an estimate, and final allocations may be different in the award letter.

Fiscal Year 2025 Operation Stonegarden Eligible* Target Allocations State/Territory FY 2025 Target
Allocation State/Territory
FY 2025
Target
Allocation
Alabama $350,000 Montana $1,672,000
Alaska $750,000 Nebraska $0
American Samoa $0 Nevada $0
Arizona $12,220,000 New Hampshire $200,000
Arkansas $0 New Jersey $0
California $12,100,000 New Mexico $2,675,000
Colorado $0 New York $2,670,000
Connecticut $0 North Carolina $0
Delaware $0 North Dakota $1,542,000
District of Columbia $0 Northern Mariana Islands $0
Florida $2,790,000 Ohio $825,000
Georgia $90,000 Oklahoma $0
Guam $0 Oregon $0
Hawaii $0 Pennsylvania $170,000
Idaho $180,000 Puerto Rico $1,330,000
Illinois $0 Rhode Island $0
Indiana $0 South Carolina $0
Iowa $0 South Dakota $0
Kansas $0 Tennessee $0
Kentucky $0 Texas $33,708,000
Louisiana $810,000 U.S. Virgin Islands $90,000
Maine $1,410,000 Utah $0
Maryland $0 Vermont $150,000
Massachusetts $0 Virginia $0
Michigan $2,286,000 Washington $1,435,000
Minnesota $972,000 West Virginia $0
Mississippi $575,000 Wisconsin $0
Missouri $0 Wyoming $0
Total $81,000,000
*Eligibility does not guarantee grant funding
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12. Appendix B: Allowable Costs
A. Allowable Cost Matrix for SHSP, UASI, and OPSG
The following matrix lists allowable cost activities across cost categories described above and below. The Preparedness Grants Manual includes additional information on allowable costs.

Recipients and subrecipients must follow all applicable requirements in 2 C.F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. HSGP funds may be used to cover the costs for evaluating the impact of these grants on the state or urban area’s core capabilities and capability gaps. This list is not exhaustive, therefore, if there are any questions regarding allowable costs, please contact the appropriate FEMA HQ Preparedness Officer.

Allowable Program Activities SHSP UASI OPSG
Allowable Planning Costs
Developing hazard/threat-specific annexes Y Y N
Developing and implementing homeland security support programs and adopting ongoing DHS/FEMA nationalinitiatives Y Y N
Developing related terrorism and other catastrophic event prevention activities Y Y N
Developing and enhancing plans and protocols Y Y N
Developing or conducting assessments Y Y N
Hiring of full- or part-time staff or contract/consultants to assist with planning, engagement, and volunteer management activities Y Y N Materials required to conduct planning, engagement, and volunteer management activities Y Y N
Travel/per diem related to planning, engagement, and volunteer management activities Y Y Y
Overtime and backfill costs (in accordance with operational Cost Guidance) Y Y Y
Issuance of Western Hemisphere Travel Initiative-compliant Tribal identification cards Y N N
Activitiesto achieve planning inclusive of people with disabilities and others with access and functional needs and limited English proficiency. Y Y N Coordination with Citizen Corps Councils for public
information/education and development of volunteer programs Y Y N Coordination and material support to Citizen Corps Councils and local firehouses for the establishment, training and maintenance of CERTs Y Y N Update governance structures and processes and plans for emergency communications Y Y N
Development, and review and revision of continuity of operations plans Y Y N Development, and review and revision of the THIRA/SPR and continuity of operations plans Y Y N
Allowable Organizational Activities
Note: Personnel hiring, overtime, and backfill expenses are permitted under this grant only to the extent that such expenses are for the allowable activities within the scope of the grant.

Program management Y Y N
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Allowable Program Activities SHSP UASI OPSG
Development of whole community partnerships Y Y N
Structures and mechanisms for information sharing between the public and private sector Y Y N
Implementing models, programs, and workforce enhancement initiatives Y Y N Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors
Y Y N
Operational support Y Y N
Utilization of standardized resource management concepts Y Y N Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS), or needs in resulting from a National Special Security Event
Y Y N
Reimbursement for select operational expenses associated with increased security measures at critical infrastructure sites incurred (up to 50% of the allocation)
Y Y Y
Overtime for information, investigative, and intelligence sharing activities(up to 50% of the allocation) Y Y Y
Hiring of new staff positions/contractors/consultants for participation in information/intelligence analysis and sharing groups or fusion center activities(up to 50% of the allocation).

Y Y Y
Hiring or maintaining staff positions/contractors/consultants at SLTT levels to deliver community preparedness training, resources and material to schools, community-based organizations, faith-based institutions and local businesses.

Y Y N
Hiring or maintaining staff positions/contractors/consultants to create, support and maintain CERT or Teen CERT Y Y N
Cost of migrating online services to the “.gov” domain Y Y N Allowable Equipment Categories
Personal Protective Equipment Y Y Y
Explosive Device Mitigation and Remediation Equipment Y Y N CBRNE Operational Search and Rescue Equipment Y Y N
Information Technology Y Y Y
Cybersecurity Enhancement Equipment Y Y N
Interoperable Communications Equipment Y Y Y
Detection Y Y Y
Decontamination Y Y N
Medical countermeasures Y Y Y
Power (e.g., generators, batteries, power cells) Y Y Y
CBRNE Reference Materials Y Y N
CBRNE Incident Response Vehicles Y Y N
Terrorism Incident Prevention Equipment Y Y Y
Physical Security Enhancement Equipment Y Y Y
Inspection and Screening Systems Y Y Y
Animal Care and Foreign Animal Disease Y Y N
CBRNE Prevention and Response Watercraft Y Y N
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Allowable Program Activities SHSP UASI OPSG
CBRNE Prevention and Response Unmanned Aircraft Y Y N
CBRNE Aviation Equipment Y Y N
CBRNE Logistical Support Equipment Y Y N
Intervention Equipment (e.g., tactical entry, crime scene processing) Y Y Y Critical emergency supplies Y Y N
General use vehicle acquisition, lease, and rental N N Y Specialized vehicle acquisition, lease, and rental Y Y Y Other Authorized Equipment Y Y Y
Allowable Training Costs
Overtime and backfill for emergency preparedness and response personnel attending DHS/FEMA-sponsored and approved training classes
Y Y N
Overtime and backfill expenses for part-time and volunteer emergency response
personnel participating in DHS/FEMA training
Y Y N
Training workshops and conferences Y Y Y
Activities to achieve training inclusive of people with disabilities and others with access and functional needs and limited English proficiency Y Y N Full- or part-time staff or contractors/consultants Y Y Y Travel Y Y Y
Supplies Y Y N
Instructor certification/re-certification Y Y N
Coordination with Citizen Corps Councils and CERT in conducting training exercises Y Y N
Preparedness training for community preparedness initiatives and programs
Y Y N
Interoperable communications training Y Y N
Activities to achieve planning inclusive of people with limited English proficiency Y Y N
Immigration enforcement training Y Y Y
Allowable Exercise Related Costs
Design, Develop, Conduct, and Evaluate an Exercise Y Y N Full- or part-time staff or contractors/consultants Y Y N Overtime and backfill costs, including expenses for part-time and volunteer emergency response personnel participating in DHS/FEMA exercises
Y Y N
Implementation of Homeland Security Exercise and Evaluation Program (HSEEP)
Y Y N
Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs Y Y N
Travel Y Y N
Supplies Y Y N
Interoperable communications exercises Y Y N
Activities to achieve planning inclusive of people with limited English Y Y N January 5, 2026 Special & Regular CC Mtg Page 265 of 600 61 61 | P a g e
Allowable Program Activities SHSP UASI OPSG
proficiency
Allowable M&A Costs
Hiring of full- or part-time staff or contractors/consultants to assist with the management of the respective grant program, application requirements, and compliance with reporting and data collection requirements
Y Y Y
Development of operating plans for information collection and processing necessary to respond to DHS/FEMA data calls Y Y Y Overtime and backfill costs Y Y Y
Travel Y Y Y
Meeting related expenses Y Y Y
Authorized office equipment Y Y Y
Recurring expenses such as those associated with cell phones and faxes during the period of performance of the grant program Y Y N Leasing or renting of space for newly hired personnel during the period of performance of the grant program Y Y N
Completing the Civil Rights Evaluation Tool Y Y Y
Conducting activities related to evaluating project effectiveness for HSGP-funded projects Y Y Y
LETPA Costs
Integration and interoperability of systems and data, such as computer aided dispatch (CAD) and record management systems (RMS), to facilitate the collection
Y Y N
Maturation, enhancement, and sustainment of designated state and major Urban Area fusion centers, including information sharing and analysis, threat recognition, terrorist interdiction, and intelligence analyst training and salaries (subject to certain conditions)
Y Y N
Regional counterterrorism training programs for small, medium, and large jurisdictions to exchange information and discuss the current threat environment, lessons learned, and best practices to help prevent, protect against, and mitigate acts of terrorism
Y Y N
Coordination of regional full-scale training exercises (federal, state, and local law enforcement participation) focused on terrorism-related events Y Y N Law enforcement Chemical, Biological, Radiological, Nuclear, and high yield Explosives detection and response capabilities, such as bomb detection/disposal capability development, sustainment, or enhancement, including canine teams, robotics platforms, and x-ray technology Y Y N
Coordination between fusion centers and other operational analytic, and investigative efforts Y Y N
Implementation, maintenance, and sustainment of the Nationwide Suspicious Activity Reporting Initiative Y Y N
Implementation of the "If You See Something, Say Something®" campaign Y Y N
Increase physical security, through law enforcement personnel and other protective measures, by implementing preventive and protective Y Y N January 5, 2026 Special & Regular CC Mtg Page 266 of 600 62 62 | P a g e
Allowable Program Activities SHSP UASI OPSG
measures at critical infrastructure locations
B. SHSP and UASI Other Direct Costs
Recipients must comply with all the requirements in 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards). In general, recipients should consult with their FEMA HQ Preparedness Officer prior to making any investment that does not clearly meet the allowable expense criteria. Funding guidelines established within this section support four of the five mission areas—Prevention, Protection, Mitigation, and Response—and associated core capabilities within the Goal. While Recovery is part of the Goal, it is not explicitly part of the HSGP. Allowable investments made in support of the national priorities, as well as other capability-enhancing projects must have a nexus to terrorism preparedness and fall into the categories of planning, organization, exercises, training, or equipment, aligned to building capability, closing capability gaps, and/or sustaining capabilities, as defined by CPG 201: THIRA/SPR Guide—3rd Edition (Comprehensive Preparedness Guide (CPG) 201, 3rd Edition (fema.gov)). Recipients are encouraged to use grant funds for evaluating grant-funded project effectiveness and return on investment. FEMA encourages recipients to provide the results of that analysis to FEMA. a. Planning
SHSP and UASI funds may be used for a range of emergency preparedness and management planning activities, such as those associated with the development, review, and revision of the THIRA, SPR, continuity plans, and other planning activities that support the Goal and placing an emphasis on updating and maintaining a current Emergency Operations Plan (EOP) that conforms to the guidelines outlined in Comprehensive Preparedness Guide (CPG) 101 v3.

Planning efforts can also include conducting risk and resilience assessments on increasingly connected cyber and physical systems, on which security depends, using the Infrastructure Resilience Planning Framework and related CISA resources.

Additionally, SHSP and UASI funds may be used for planning efforts related to state court cybersecurity, 911 call capabilities, alert and warning capabilities, and implementation of the REAL ID Act (Pub. L. No. 109-13).
b. Organization
Organization costs are allowed under this program only as described in this funding notice and the Preparedness Grants Manual.

States and high-risk urban areas must justify proposed expenditures of SHSP or UASI funds to support organization activities within their IJ submission. Organizational activities include:

1. Program management;

2. Development of whole community partnerships, through groups such as Citizen Corp Councils;

3. Structures and mechanisms for information sharing between the public and private sector;

4. Implementing models, programs, and workforce enhancement initiatives to address ideologically inspired radicalization to violence in the homeland; January 5, 2026 Special & Regular CC Mtg Page 267 of 600 63 63 | P a g e

5. Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors;

6. Operational Support;

7. Utilization of standardized resource management concepts such as typing, inventorying, organizing, and tracking to facilitate the dispatch, deployment, and recovery of resources before, during, and after an incident;

8. Responding to an increase in the threat level under the NTAS or needs resulting from a National Special Security Event;

9. Paying salaries and benefits for personnel to serve as qualified Intelligence Analysts. Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act (PRICE Act), Pub. L. No. 110-412, § 2, codified in relevant part, as amended, at 6 U.S.C. § 609(a), SHSP and UASI funds may be used to hire new staff and/or contractor positions to serve as intelligence analysts to enable information/intelligence sharing capabilities, as well as support existing intelligence analysts previously covered by SHSP or UASI funding. See 6 U.S.C. § 609(a). To be hired as an intelligence analyst, staff and/or contractor personnel must meet at least one of the following criteria:
• Complete training to ensure baseline proficiency in intelligence analysis and production within six months of being hired; and/or,
• Previously served as an intelligence analyst for a minimum of two years either in a federal intelligence agency, the military, or state and/or local law enforcement intelligence unit.

10. All fusion center analytical personnel must demonstrate qualifications that meet or exceed competencies identified in the Common Competencies for state, local, and tribal intelligence analysts, which outlines the minimum categories of training needed for intelligence analysts. A certificate of completion of such training must be on file with the SAA and must be made available to the recipient’s respective FEMA HQ Preparedness Officer upon request; and

11. Migrating online services to the “.gov” internet domain.

All SAAs are allowed to use up to 50% of their SHSP funding, and all high-risk urban areas are allowed to use up to 50% of their UASI funding, for personnel costs per 6 U.S.C. § 609(b)(2)(A).

Personnel hiring, overtime, and backfill expenses are permitted under this grant only to the extent that such expenses are for the allowable activities within the scope of the grant. Personnel expenses may include, but are not limited to training and exercise coordinators, program managers and planners, intelligence analysts, and SWICs.

At the request of a recipient, the FEMA Administrator (or their designee) may grant a waiver of this 50% limitation under 6 U.S.C. § 609(b)(2)(B). Requests for waivers to the personnel cap must be submitted by the authorized representative of the SAA to FEMA in writing on official letterhead, with the following information:

1. Documentation explaining why the cap should be waived;

2. Conditions under which the request is being submitted; and

3. A budget and method of calculation of personnel costs both in percentages of the grant award and in total dollar amount.

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Please see IB 421b, Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public L. No. 110–412 – the PRICE Act), dated October 30, 2019, for additional information on the waiver request process. c. Equipment
Equipment costs are allowed under this program only as described in this funding notice and the Preparedness Grants Manual.

The 21 allowable prevention, protection, mitigation, and response equipment categories for HSGP are listed on the Authorized Equipment List (AEL). Some equipment items require prior approval from FEMA before obligation or purchase of the items. Please reference the grant notes for each equipment item to ensure prior approval is not required or to ensure prior approval is obtained if necessary. Recipients and subrecipients may purchase equipment not listed on the AEL, but only if they first seek and obtain prior approval from FEMA.

Unless otherwise stated, all equipment must meet all mandatory regulatory and/or FEMAadopted standards to be eligible for purchase using these funds. In addition, recipients will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. Investments in emergency communications systems and equipment must meet applicable SAFECOM Guidance on Emergency Communications Grants (SAFECOM Guidance) recommendations. Such investments must be coordinated with the SWIC and the State Interoperability Governing Body to ensure interoperability and long-term compatibility.

For personal protective equipment (PPE), recipients are encouraged to give procurement preference to domestic manufacturers of PPE or PPE raw materials to the maximum practicable and allowed by law.

Grant funds may be used for the procurement of medical countermeasures. Procurement of medical countermeasures must be conducted in collaboration with state, city, or local health departments that administer federal funds from the Department of Health and Human Services for this purpose and with existing Metropolitan Medical Response System committees where available, to sustain their long-term planning for appropriate, rapid, and local medical countermeasures, including antibiotics and antidotes for nerve agents, cyanide, and other toxins.

Procurement must have a sound threat-based justification with an aim to reduce the consequences of mass casualty incidents during the first crucial hours of a response. Prior to procuring pharmaceuticals, recipients must have in place an inventory management plan to avoid large periodic variations in supplies due to coinciding purchase and expiration dates. Recipients are encouraged to enter into rotational procurement agreements with vendors and distributors.

Purchases of pharmaceuticals must include a budget for the disposal of expired drugs within each fiscal year’s Period of Performance (POP) for HSGP. The cost of disposal cannot be carried over to another FEMA grant or grant period.

EMS electronic patient care data systems should comply with the most current data standard of the National Emergency Medical Services Information System.

Recipients are reminded that school hardening is an eligible activity under SHSP and UASI.

School hardening measures include but are not limited to:

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1. Bullet resistant doors and glass;

2. Hinge-locking mechanisms;

3. Immediate notification to emergency 911 systems;

4. Mechanisms that provide real time actionable intelligence directly to law enforcement and first responders;

5. Installation of distraction devices or other countermeasures administered by law enforcement; and

6. Other measures determined to provide significant improvements to schools’ physical security.

Additionally, SHSP and UASI funds may be used for equipment purchases related to state court cybersecurity, 911 call capabilities, alert and warning capabilities, and implementation of the REAL ID Act (Pub. L. No. 109-13).
sUAS and critical emergency supply costs are allowable under this program. See the Preparedness Grants Manual for more information.

1. General Purpose Equipment
HSGP allows expenditures on general purpose equipment if it aligns to and supports one or more core capabilities identified in the Goal and has a nexus to terrorism preparedness. General purpose equipment, like all equipment funded under the HSGP, must be sharable through the EMAC3F
4 and allowable under 6 U.S.C. § 609, and any other applicable provision of the Homeland Security Act of 2002, as amended. Examples of such general-purpose equipment may include:
• Law enforcement/general use vehicles (OPSG only);
• Emergency medical services equipment and vehicles;
• Fire service equipment and vehicles, to include hose, pump accessories, and foam concentrate for specialized chemical/biological/radiological/nuclear/explosive (CBRNE) response;
• Interoperability of data systems, such as CAD and RMS; and • Office equipment for staff4F
5 engaged in homeland security program activity.

2. Controlled Equipment
For decades, the federal government has provided equipment to state, local, and tribal LEAs through federal grants. Some federal grant programs have assisted LEAs as they carry out their critical missions to keep the American people safe. The equipment acquired by LEAs through these programs includes administrative equipment, such as office furniture and computers. Some federal grant programs also may include military and military-styled equipment, firearms, and tactical vehicles provided by the federal government, including property covered under 22 C.F.R. 4 Except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time.
5 This applies to all homeland security personnel and is not limited to M&A staff, and costs are to be captured outside the cap on M&A costs.

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Part 121 and 15 C.F.R. Part 774 (collectively, "controlled equipment").

However, not all equipment that is considered controlled equipment is allowable under the HSGP. Grant funds under this program may not be used for the purchase of equipment not approved by DHS/FEMA. For example, the purchase of tracked armored vehicles, camouflage uniforms, weapons, and weapons accessories, including ammunition, is generally not allowed with HSGP funds.

DHS/FEMA will continue to collaborate with federal agency partners to ensure that there is a consistent and reasonable approach to the restrictions placed on certain equipment expenditures while continuing to support these investments when there is a justifiable need. Further, DHS/FEMA will continue to maintain an awareness of the evolving policy developments related to certain equipment expenditures and keep grant recipients up to date on future developments.

Additional information on controlled equipment is pending publication. Please visit FEMA’s website for current and upcoming guidance.

3. Construction and Renovation
Construction and renovation costs to achieve capability targets related to preventing, preparing for, protecting against, or responding to acts of terrorism are allowed under this program. For construction and renovation costs to be allowed, they must be specifically approved by DHS/FEMA in writing prior to the use of any program funds. Limits on the total amount of grant funding that may be used for construction or renovation may apply. Additionally, recipients are required to submit SF-424C and SF-424D.

All proposed construction and renovation activities must undergo an EHP review, including approval of the review from FEMA, prior to undertaking any action related to the project. Failure of a grant recipient to meet these requirements may jeopardize Federal funding. Please see the Preparedness Grants Manual for more information.
d. Training and Exercises
Training and exercise costs are allowed under this program only as described in this funding notice and the Preparedness Grants Manual. Recipients are encouraged to consider tuition-free courses offered by FEMA first, before investing in training. For more information and a catalog of courses please refer to the National Preparedness Course Catalog at the National Training and Education Division (NTED).

Allowable training-related costs under HSGP include the establishment, support, conduct, and attendance of training specifically identified under the SHSP and UASI program and/or in conjunction with emergency preparedness training by other federal agencies (e.g., HHS and Department of Transportation [DOT]). Training conducted using HSGP funds should address a performance gap identified through an Integrated Preparedness Plan (IPP) or other assessments (e.g., National Emergency Communications Plan Goal Assessments) and contribute to building a capability that will be evaluated through a formal exercise. When developing new courses, recipients are encouraged to apply the Analysis, Design, Development, Implementation, and January 5, 2026 Special & Regular CC Mtg Page 271 of 600 67 67 | P a g e
Evaluation model of instructional design.

4. Law Enforcement Readiness
SHSP or UASI grant funds may be requested and may be approved on a case-by-case basis for immigration enforcement training in support of the border security mission. Requests for training will be evaluated on a case-by-case basis and can only be used for certification in the section 287(g) program provided by DHS/ICE. SHSP or UASI subrecipients with agreements under section 287(g) of the Immigration and Nationality Act (INA) (8 U.S.C. § 1357(g)) to receive delegated authority for immigration enforcement within their jurisdictions may also be reimbursed for section 287(g) related operational activities with approval from FEMA on a caseby-case basis. e. Maintenance and Sustainment
Maintenance and sustainment related costs are allowed under this program only as described in the Preparedness Grants Manual.
f. Travel
Domestic travel costs are allowed under this program, as provided for in this NOFO.

International travel is not an allowable cost under this program unless approved in advance by DHS/FEMA. See the Allowable Cost Matrix above for more information on allowable travel activities under SHSP and UASI.
g. Personnel
Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable HSGP planning, organization, training, exercise, and equipment activities. All recipients and subrecipients of HSGP funds, including SHSP and UASI allocations, may not use more than 50% of their awards to pay for personnel activities unless a waiver is approved by FEMA. For more information on the 50% personnel cap, please see FEMA IB 421b, Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412) – the PRICE Act.

HSGP funds may not be used to support the hiring of any personnel to fulfill traditional public health and safety duties nor to supplant traditional public health and safety positions and responsibilities. The following definitions apply to personnel costs:
• Hiring. State and local entities may use grant funding to cover the salary of newly hired personnel who are exclusively undertaking allowable FEMA grant activities as specified in this guidance. This may not include new personnel who are hired to fulfill any nonFEMA HSGP program activities under any circumstances. Hiring will always result in a net increase of Full Time Equivalent (FTE) employees.
• Overtime. These expenses are limited to the additional costs that result from personnel working over and above 40 hours of weekly work time as the direct result of their performance of FEMA-approved activities specified in this guidance. Overtime associated with any other activity is not eligible.
• Backfill-Related Overtime. Also called “Overtime as Backfill,” these expenses are limited to overtime costs that result from personnel who are working overtime (as January 5, 2026 Special & Regular CC Mtg Page 272 of 600 68 68 | P a g e
identified above) to perform the duties of other personnel who are temporarily assigned to FEMA-approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of FTE employees. • Supplanting. Grant funds will be used to supplement existing funds and will not replace (supplant) funds that have been appropriated for the same purpose. Applicants or recipients may be required to supply documentation certifying that a reduction in nonfederal resources occurred for reasons other than the receipt or expected receipt of federal funds.

1. Operational Overtime Costs
In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. In that regard, HSGP recipients are urged to consider using grant funding to support soft target preparedness activities.

SHSP or UASI funds may be used to support select operational expenses associated with increased security measures in the authorized categories cited in the table below, but this table is not exhaustive. FEMA retains the discretion to approve other types of requests that do not fit within one of the categories of the table.

Authorized Operational Overtime Categories
Category Description
1 National Terrorism
Advisory System
(NTAS)
Security measures in response to an increase in the threat level under the NTAS to an “elevated” or “imminent” alert status.

FEMA Information Bulletin No. 367, Impact of National
Terrorism Advisory System on Homeland Security Grant
Programs, remains applicable; therefore, advance authorization from FEMA is not required. Refer to National Terrorism
Advisory System | Homeland Security (dhs.gov) for additional information on the NTAS.
2 National Security
Special Event
(NSSE)
Security measures for a designated NSSE. NSSEs are events of national or international significance deemed by DHS to be a potential target for terrorism or other criminal activity. 3 Special Event
Assessment Rating
(SEAR) Level 1
through Level 4
Events
Security measures required for SEAR Level 1 through Level 4 events as designated by DHS and included in the DHS National Special Events List, as defined below:
• SEAR 1: A significant event with national and/or
international importance that may require extensive
federal interagency support.
• SEAR 2: A significant event with national and/or
international importance that may require some level of federal interagency support.

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Category Description
• SEAR 3: An event of national and/or international
importance that requires only limited federal support.
• SEAR 4: An event with limited national importance that is managed at state and local level.

NOTE: In cases where a threat of terrorism can be associated with a SEAR Level 5 event, the event planners should
coordinate with their state or territory Homeland Security Advisor to seek re-adjudication of the SEAR rating. Operational overtime for security measures associated with such events will be considered for approval by FEMA if re-adjudication results in a SEAR 1 through 4 rating.
4 States of Emergency
Declarations of states of emergency by the Governor associated with a terrorism-related threat or incident. This excludes Presidentially declared major disasters or emergencies where federal funding support for the proposed grant-funded activity is made available through the FEMA Public Assistance program or other federal disaster grants.
5 National Critical
Infrastructure
Prioritization
Program (NCIPP)
Protection of Level 1 and Level 2 facilities identified through DHS’s NCIPP based on a terrorism-related threat to critical infrastructure.
6 Directed Transit
Patrols
Targeted security patrols in airports and major transit hubs based on a terrorism-related threat to transportation systems. 7 Other Related
Personnel Overtime
Costs
Overtime costs may be authorized for personnel assigned to directly support any of the security activities relating to the categories above. Examples include firefighters and emergency medical services personnel; public works employees who may be responsible for installing protective barriers and fencing; public safety personnel assigned to assist with event access and crowd control; emergency communications specialists; backfill and overtime for staffing state or major urban area fusion centers; state Active Duty National Guard deployments to protect critical infrastructure sites, including all resources that are part of the standard National Guard deployment package (note: consumable costs, such as fuel expenses, are not allowed except as part of the standard National Guard deployment package); contract security services for critical infrastructure sites; participation in Regional Resiliency Assessment Program activities, increased border security activities in coordination with USBP, etc.
8 Operational Support
to a Federal Agency
Overtime costs are allowable for personnel to participate in information, investigative, and intelligence sharing activities related to homeland security/terrorism preparedness and January 5, 2026 Special & Regular CC Mtg Page 274 of 600 70 70 | P a g e
Category Description
specifically requested by a federal agency. Allowable costs are limited to overtime associated with federally requested participation in eligible activities, including anti-terrorism task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime
Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement Teams. In addition, reimbursement for operational overtime law enforcement activities related to combating transnational crime organizations in support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism is an allowable expense under SHSP and UASI on a case-bycase basis. Grant funding can only be used in proportion to the federal man-hour estimate and only after funding for these activities from other federal sources (i.e., FBI JTTF payments to state and local agencies) has been exhausted.
9 Response to
Catastrophic
Incidents that are
Acts of Terrorism
Operational overtime is allowable for responding to acts of terrorism. This includes overtime accrued during the immediate response to events, such as mass casualty acts of targeted violence or other activities where the act (i) is dangerous to human life or potentially destructive of critical infrastructure or key resources; and (ii) is a violation of the criminal laws of the United States or of any State or other subdivision of the United States, and the act appears to be intended to coerce civilian populations, influence the policy of a government by
intimidation or coercion, or affect the conduct of a government by mass destructions, assassination, or kidnapping.

All allowable operational overtime costs are also subject to the administration requirements outlined in the following subsection.

2. Administration of Operational Overtime Requests
• Except for an elevated NTAS alert, SHSP or UASI funds may only be spent for operational overtime costs upon prior written approval by FEMA. The SAA must submit operational overtime requests in writing to its assigned FEMA HQ Preparedness Officer.

FEMA will consider requests for special event activities up to one year in advance.

However such requests must be within the award’s current POP and must not result in the need for a request to extend the period of performance. SAAs should contact FEMA Grants News by e-mail at [email protected] or by phone at (800) 368- 6498, Monday through Friday, 9:00 AM – 5:00 PM ET, for clarification. • All operational overtime requests must clearly explain how the request meets the criteria of one or more of the categories listed in the table above. Requests must address the threat environment as it relates to the event or activity requiring operational overtime January 5, 2026 Special & Regular CC Mtg Page 275 of 600 71 71 | P a g e
support and explain how the overtime activity is responsive to the threat. Request letters sent to FEMA must be UNCLASSIFIED but may be labeled “For Official Use Only.” If explaining the threat will require the sharing of classified information, the letter should state that fact. FEMA will then plan for the sharing of classified information through official channels;
• Post-event operational overtime requests will only be considered on a case-by-case basis, where it is demonstrated that exigent circumstances prevented submission of a request in advance of the event or activity;
• Under no circumstances may FEMA grant funding be used to pay for costs already supported by funding from another federal source;
• States with UASI jurisdictions can use funds retained at the state level to reimburse eligible operational overtime expenses incurred by the state (per the above guidance limitations). Any UASI funds retained by the state must be used in direct support of the high-risk urban area. States must provide documentation to the UAWG and FEMA upon request demonstrating how any UASI funds retained by a state would directly support the high-risk urban area; and
• FEMA will consult and coordinate with appropriate DHS components as necessary to verify information used to support operational overtime requests.

h. Secure Identification
Secure identification costs are allowed under this program. SHSP funds may be used to support the implementation activities associated with the Western Hemisphere Travel Initiative (WHTI), including the issuance of WHTI-compliant tribal identification cards. i. Multiple Purpose or Dual-Use of Funds
Please see the Preparedness Grants Manual for information on multiple purpose of dual-use of funds under SHSP and UASI.

C. OPSG Other Direct Costs
Recipients must comply with all the requirements in 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards). In general, recipients should consult with their FEMA HQ Preparedness Officer prior to making any investment that does not clearly meet the allowable expense criteria. Funding guidelines established within this section support four of the five mission areas—Prevention, Protection, Mitigation, and Response—and associated core capabilities within the Goal. While Recovery is part of the Goal, it is not explicitly part of the HSGP. Allowable investments made in support of the national priorities, as well as other capability-enhancing projects must have a nexus to terrorism preparedness and fall into the categories of planning, organization, exercises, training, or equipment, aligned to building capability, closing capability gaps, and/or sustaining capabilities, as defined by CPG 201: THIRA/SPR Guide—3rd Edition (Comprehensive Preparedness Guide (CPG) 201, 3rd Edition (fema.gov)). Recipients are encouraged to use grant funds for evaluating grant-funded project effectiveness and return on investment. FEMA encourages recipients to provide the results of that analysis to FEMA. a. Planning
Planning costs are allowed under this program only as described in this funding notice. See the Allowable Cost Matrix above for more information on allowable planning activities for OPSG.

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b. Organization
Organization costs are allowed under this program only as described in this funding notice and the Preparedness Grants Manual. See the Allowable Cost Matrix above for more information on allowable organizational activities for OPSG.
c. Equipment
Equipment costs are allowed under this program only as described in this funding notice and the Preparedness Grants Manual.

OPSG equipment is intended to be incidental to the enhanced border security operations being performed. The grant is not intended to be used to outfit or supply general equipment to SLTT law enforcement agencies. Equipment must be relatable to and justified by the operational benefit it will provide. Each appropriate OPSG sector coordinator is required to keep an inventory of OPSG purchased equipment that includes at a minimum: 1) grant funding year; 2) purchase amount; 3) purchase date; 4) purchase quantity; 5) equipment ID; 6) source of funding for the property, including the Federal Award Identification Number; 7) who holds title to the property; 8) federal share percent of the property; 9) location of the property; 10) use and condition of the property; 11) disposal date; and 12) brief disposal justification information and sale price if sold. Each Operations Order/FRAGO will require that each friendly force submit the equipment inventory for each Operations Order/FRAGO submission.

1. Equipment Marking. Because equipment purchased with OPSG funding is intended to be used to support OPSG activities, it may be appropriately marked to ensure its ready identification and primary use for that purpose. When practicable, any equipment purchased with OPSG funding should be prominently marked as follows: "Purchased with DHS funds for Operation Stonegarden Use."

2. Fuel Cost and Mileage Reimbursement. There is no cap for reimbursement of fuel or mileage costs in support of operational activities. Subrecipients and friendly forces may not claim reimbursements for both mileage and fuel/maintenance for the same equipment at the same time.

3. Vehicle and Equipment Acquisition, Including Leasing and Rentals. Allowable purchases under OPSG include patrol vehicles and other mission-specific equipment whose primary purpose is to increase operational capabilities on or near a border nexus in support of approved border security operations. A detailed justification must be submitted to the respective FEMA HQ Preparedness Officer prior to purchase.

4. Medical Emergency Countermeasures. Allowable purchases under OPSG include narcotic antagonist pharmaceuticals, detection and identification equipment, safe storage and transportation, personnel protective equipment, and initial equipment training, as reflected in the AEL.

1. Requirements for sUAS
sUAS are allowable under the HSGP. See the Preparedness Grants Manual for more information.

2. General Purpose Equipment
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HSGP allows expenditures on general purpose equipment if it aligns to and supports one or more core capabilities identified in the Goal and has a nexus to terrorism preparedness. General purpose equipment, like all equipment funded under the HSGP, must be sharable through the EMAC5F
6 and allowable under 6 U.S.C. § 609, and any other applicable provision of the Homeland Security Act of 2002, as amended. Examples of such general-purpose equipment may include:
• Law enforcement/general use vehicles (OPSG only);
• Emergency medical services equipment and vehicles;
• Fire service equipment and vehicles, to include hose, pump accessories, and foam concentrate for specialized chemical/biological/radiological/nuclear/explosive (CBRNE) response;
• Interoperability of data systems, such as CAD and RMS; and • Office equipment for staff6F
7 engaged in homeland security program activity.

3. Controlled Equipment
For decades, the federal government has provided equipment to state, local, and tribal LEAs through federal grants. Some federal grant programs have assisted LEAs as they carry out their critical missions to keep the American people safe. The equipment acquired by LEAs through these programs includes administrative equipment, such as office furniture and computers. Some federal grant programs also may include military and military-styled equipment, firearms, and tactical vehicles provided by the federal government, including property covered under 22 C.F.R.

Part 121 and 15 C.F.R. Part 774 (collectively, "controlled equipment").

Additional information on controlled equipment is pending publication. Please visit FEMA’s website for current and upcoming guidance.

4. Construction and Renovation
6 Except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time.
7 This applies to all homeland security personnel and is not limited to M&A staff, and costs are to be captured outside the cap on M&A costs.

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OPSG funds may not be used for any construction.
d. Training and Exercises
Training and exercise costs are allowed under this program only as described in this funding notice and the Preparedness Grants Manual (e.g., related to EHP compliance). Recipients are encouraged to consider tuition-free courses offered by FEMA first, before investing in training.

For more information and a catalog of courses please refer to the National Preparedness Course Catalog at NTED.

1. Law Enforcement Readiness
OPSG grant funds may be used to increase operational, material, and technological readiness of SLTT law enforcement agencies. The Delegation of Immigration Authority, Section 287(g) of the Immigration and Nationality Act (INA) program allows a state or local law enforcement entity to enter into a partnership with ICE, under a joint Memorandum of Agreement (MOA), to receive delegated authority for immigration enforcement within their jurisdictions.

OPSG grant funds may be requested and may be approved on a case-by-case basis for immigration enforcement training in support of the border security mission. Requests for training will be evaluated on a case-by-case basis and can only be used for certification in the section 287(g) program provided by DHS/ICE. OPSG subrecipients with agreements under section 287(g) of the INA (8 U.S.C. § 1357(g)) to receive delegated authority for immigration enforcement within their jurisdictions may also be reimbursed for section 287(g) related operational activities with approval from FEMA on a case-by-case basis. For OPSG, subrecipients must be authorized by USBP Headquarters and Sectors, and operational activities must be coordinated through a USBP Sector.
e. Maintenance and Sustainment
Maintenance and sustainment related costs are allowed under this program only as described in the Preparedness Grants Manual.
f. Travel
Domestic travel costs are allowed under this program, as provided for in this NOFO and in the Preparedness Grants Manual. International travel is not an allowable cost under this program unless approved in advance by DHS/FEMA. See the Allowable Cost Matrix in Appendix B for more information on allowable travel activities under OPSG. g. Personnel
Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable HSGP planning, organization, training, exercise, and equipment activities. Under OPSG, overtime costs are allowable only in so far as they meet the intent of the program. All recipients and subrecipients of HSGP funds, including OPSG allocations, may not use more than 50% of their awards to pay for personnel activities unless a waiver is approved by FEMA. For more information on the 50% personnel cap, please see FEMA IB 421b, Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412 – the PRICE Act).

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Further, changes in scope or objective also require FEMA’s prior written approval pursuant to 2 C.F.R. § 200.308(c)(1). If the cost changes are allowable under the grant, a FRAGO must be submitted to Homeland Security Information Network (HSIN) to obtain FEMA’s prior written approval of such changes in accordance with 2 C.F.R. § 200.308(c)(1). These modifications will be annotated in the annex section of the FRAGO.

OPSG funds may be used for domestic travel and per diem, including costs associated with the deployment/redeployment of personnel to border areas and for travel associated with law enforcement entities assisting other local jurisdictions in law enforcement activities. In addition, allowable costs include supporting up to six-month deployment of law enforcement personnel to critical Southwest Border locations for operational activities (travel costs must be in accordance with applicable travel regulations).

OPSG funds may be used to pay additional current part-time law enforcement personnel salaries to bring them to temporary full-time status. OPSG funds may support a Governor’s request to activate, deploy, or redeploy specialized National Guard Units/Package and/or elements of state law enforcement serving as friendly forces to increase or augment specialized/technical law enforcement elements’ operational activities. Costs associated with backfill for personnel supporting operational activities are allowable.

As with all OPSG personnel costs, OPSG grant funds will be used to supplement existing funds and will not replace (supplant) funds that have been appropriated for the same purpose.

Applicants or recipients may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.

1. Operational Overtime Costs
OPSG funds should be used for operational overtime costs associated with law enforcement activities in support of border law enforcement agencies for enhanced border security. Overtime pay is for increased patrol time for certified public safety officers, along with limited support for other law enforcement direct support personnel (e.g., Communication Officers/Dispatchers, nonsworn patrol pilots, etc.). Overtime shall be reimbursed consistent with the non-federal entity’s overtime policy and the requirements as stated below:
• Overtime is time worked that exceeds the required number of hours during an employee’s designated shift;
• Overtime must be worked to increase patrol capacity and be in support of identified and approved USBP border security operations;
• The OPSG overtime hourly rate of pay will be no more than the approved overtime rate per local law and policy and must be in accordance with applicable state and federal regulations;
• All overtime expenses under OPSG must be reasonable for the services rendered and conform to the non-federal entity’s established written policy, which must apply to both federally funded and non-federally funded activities and comply with the other applicable requirements under 2 C.F.R. §§ 200.430-200.431; and
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• The non-federal entity may not utilize OPSG funding to pay for an employee’s overtime hours or pay that exceeds 16-hours worked in any 24-hour period.

2. Intelligence Support
Per 6 U.S.C. § 609(a), OPSG funds may, as applicable and operationally beneficial, be used to pay salaries and benefits or overtime for personnel to serve as qualified Intelligence Analysts to enable and enhance information/intelligence sharing capabilities, as well as support existing intelligence analysts previously covered by OPSG funding. Qualified OPSG-funded intelligence analysts can be assigned to an applicable law enforcement facility/intelligence function as long as information/intelligence sharing is maintained. To serve as an OPSG-funded intelligence analyst, personnel must meet at least one of the following criteria:
• Complete training to ensure baseline proficiency in intelligence analysis and production within six months of being hired; and/or,
• Previously served as an intelligence analyst for a minimum of two years either in a federal intelligence agency, the military, or state and/or local law enforcement intelligence unit.

OPSG-funded intelligence analysts must demonstrate qualifications that meet or exceed competencies identified in the Common Competencies for state, local, and tribal intelligence analysts, which outlines the minimum categories of training needed for intelligence analysts. A certificate of completion of such training must be on file with the SAA and must be made available to the recipient’s respective FEMA HQ Preparedness Officer upon request. h. Regional Border Projects
Recipients are encouraged to prioritize the acquisition and development of regional projects on the borders to maximize interoperability and coordination capabilities among federal agencies and with state, local, and tribal law enforcement partners. Such regional projects include:

1. Communications equipment;

2. Radio systems and repeaters;

3. Integration with regional intelligence and information sharing effort (i.e., fusion centers):
• Intelligence analysts.

4. Situational Awareness equipment:
• License Plate Reader Networks;
• Visual detection and surveillance systems;
• Sensor Systems;
• Radar Systems (for air and/or marine incursions); and • Aircraft systems (manned or unmanned).
i. Transportation Costs and Costs Related to the Provision of Acute Medical Care Vehicle, fuel, mileage, operational overtime, and other types of costs otherwise allowable under an OPSG award’s HSGP NOFO are allowable where the costs are in support of the necessary transportation of individuals interdicted while carrying out allowable OPSG-funded activities or operations from the point of interdiction to an applicable law enforcement facility.

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activities or operations from the point of interdiction, non-Federal entities may charge vehicle, fuel, mileage, operational overtime, and other types of costs otherwise allowable under an OPSG award’s HSGP NOFO associated with necessary transportation to provide acute medical care for individuals being transported from the point of interdiction. In such cases, non-Federal entities may also charge operational overtime for personnel that monitor a detained individual receiving acute medical care where the individual remains in the custody of the non-Federal law enforcement agency. Costs incurred beyond the acute phase of medical care (e.g., upon admission to the hospital, or after transfer from an acute care facility to the hospital) and costs incurred once the custodial responsibility of the individual is transferred to CBP are not allowable under OPSG.

Costs described above are allowable regardless of what entity or agency initially makes the interdiction. Personnel costs incurred by non-Federal law enforcement agencies eligible under OPSG (including deputies, corrections officers, or detention officers) for costs described above are allowable.
j. Temporary or Term Appointments
Temporary or term appointments are allowable under an OPSG award, so long as they comply with the following:

1. Subrecipients may utilize temporary or term appointments to augment the law enforcement presence on the borders. However, applying funds toward hiring full-time or permanent sworn public safety officers is unallowable;

2. OPSG-funded temporary or term appointments may not exceed the approved period of performance:
• For OPSG purposes, temporary appointments are non-status appointments for less than one year; and
• For OPSG purposes, term appointments are non-status appointments for one year, extendable for one year as necessary.

3. OPSG funding for temporary or term appointments may pay for salary only. Benefits are not allowable expenses for term or temporary employees;

4. OPSG remains a non-hiring program. Appropriate uses of temporary or term appointments include:
• To carry out specific enforcement operations work for ongoing OPSG-funded patrols throughout the Sector Area of Operation;
• To staff operations of limited duration, such as OPSG-enhanced enforcement patrols targeting specific locations or criminal activity; and
• To fill OPSG positions in activities undergoing transition or personnel shortages and local backfill policies (medical/military deployments).

5. OPSG term and temporary appointments must have all necessary certifications and training to enforce state and local laws. OPSG funds will not be used to train or certify term or temporary appointments except as otherwise stated in this NOFO and the Preparedness Grants Manual; and

6. FEMA provides no guarantee of funding for temporary or term appointments. In addition to the terms of this NOFO, subrecipients must follow their own applicable policies and procedures regarding temporary or term appointments.

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AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julio Salcedo, Director of Recreation and Community Services Juan Salas, Recreation and Community Services Supervisor

Date: January 5, 2026
Subject: Consideration to Approve a Memorandum of Understanding with California State University, Northridge to provide Volunteer Income Tax Assistance Services and Financial Literacy Workshops
RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Memorandum of Understanding (MOU) with the University Corporation at California State University, Northridge (CSUN) (Attachment “A” – Contract No. 2473), to provide Volunteer Income Tax Assistance (VITA) services and Financial Literacy Workshops at Las Palmas Park for a period of five (5) years; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.

BACKGROUND:

1. From 2016 to 2025, the University Corporation at CSUN has functioned as an informal partner of the City, offering annual free tax preparation services to eligible residents through the VITA program at Las Palmas Park.

2. On September 1, 2025, staff was contacted to continue the VITA program in the City in 2026 and for future years.

ANALYSIS:

The Volunteer Income Tax Assistance (VITA) program, supported by the Internal Revenue Service (IRS), provides free tax preparation assistance to individuals and families who generally earn $60,000 or less, persons with disabilities, and taxpayers with limited English proficiency. Through the CSUN VITA Clinic, trained CSUN students work under the supervision of licensed tax January 5, 2026 Special & Regular CC Mtg Page 285 of 600 Consideration to Approve a Memorandum of Understanding with California State University, Northridge to provide Volunteer Income Tax Assistance Services and Financial Literacy Workshops

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professionals to assist hundreds of low-income residents each year throughout the San Fernando Valley. This partnership aligns with the City of San Fernando’s ongoing efforts to collaborate with community partners to deliver critical resources and valuable services to local low-income households.

Providing free tax assistance to low-income communities is important because it helps residents accurately file their taxes, avoid costly preparation fees, and claim critical credits that can significantly increase household income. Many families face language barriers or limited familiarity with the tax system, and free, trusted assistance ensures equitable access to these benefits while reducing errors and risk of penalties. These services also strengthen the local economy by keeping more money in the community and promoting long-term financial stability and empowerment for families.

The CSUN VITA Program aims to support low-income households by offering no-cost tax preparation services, providing significant savings to community members who may otherwise struggle to afford professional tax services. In addition to tax services, the VITA program may host resource fairs and workshops on financial literacy, providing residents with tools and knowledge to improve their financial situations. By hosting this program at Las Palmas Park, the City will help ensure that residents receive critical tax assistance, potentially leading to tax refunds that support household financial stability.

The key components of the proposed MOU include:

1. Service Provision:
o CSUN VITA will offer tax preparation services at Las Palmas Park on select Fridays and Saturdays from January through April 2026 for qualified individuals and families whose annual income is $60,000 dollars or less. The service includes certified tax preparers, supervised by experienced tax professionals, to assist residents in preparing and filing their tax returns.
o Workshops and resource fairs will be scheduled on specific convenient dates that focus on financial literacy, offering valuable resources and support to residents, empowering them to improve their financial well-being and break the cycle of poverty.

2. Logistical Support:
o The City will provide the necessary space, promotional materials (e.g., flyers and posters), and promote the program through social media platforms and the City’s website to ensure its success.
o The City will allow the use of the City Seal in printed and digital program publicity and promotion.

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o The City will waive all fees associated with the use of City facilities. o Resource fairs and workshops may be hosted at City facilities to make them more accessible to residents.

3. No-Cost to the City:
o The program will not incur any direct financial cost to the City, aside from in-kind contributions such as the use of facilities and promotional materials.

BUDGET IMPACT:

The proposed MOU includes a waiver of all facility use fees for the VITA program, which based on the City’s current fee schedule is estimated at approximately $8,000 dollars. While this may result in a nominal loss of potential revenue from other groups that might rent the space, the benefit to the community from the services provided by the VITA program is expected to outweigh any potential loss of revenue.

CONCLUSION:

It is recommended that the City Council approve the MOU with CSUN VITA program to provide Volunteer Income Tax Assistance (VITA) services and Financial Literacy Workshops at Las Palmas Park for a period of five (5) years; and authorize the City Manager, or designee, to make nonsubstantive changes and execute all related documents.

ATTACHMENTS:

A. Contract No. 2473
B. Ordinance No. 1724
January 5, 2026 Special & Regular CC Mtg Page 287 of 600 ATTACHMENT “A”
CONTRACT NO. 2473

MEMORANDUM OF UNDERSTANDING

BETWEEN

CITY OF SAN FERNANDO AND THE UNIVERSITY CORPORATION AT CALIFORNIA STATE

UNIVERSITY AT NORTHRIDGE

TO PROVIDE VOLUNTEER INCOME TAX ASSISTANCE SERVICES AND FINANCIAL LITERACY

WORKSHOPS
This Memorandum of Understanding (“MOU”) is entered into this 5th day of January, 2026 (“Effective Date”), by and between the CITY OF SAN FERNANDO (“City”) and THE UNIVERSITY CORPORATION AT CALIFORNIA STATE UNIVERSITY, NORTHRIDGE (“CSUN VITA”), a Section 501 (c)(3) nonprofit organization. City and CSUN VITA are sometimes individually referred to as “Party” and collectively as “Parties.”
WHEREAS, the City is a California municipal corporation organized and existing under the laws of the State of California; and
WHEREAS, CSUN VITA operates the Volunteer Income Tax Assistance (VITA) Clinic, providing free tax preparation services to low-income individuals and families in the San Fernando Valley; and
WHEREAS, CSUN VITA seeks to implement the VITA Program in the City of San Fernando to support local residents with tax preparation assistance; and WHEREAS, the City owns and operates Las Palmas Park, a City facility that can accommodate CSUN VITA's needs to conduct the VITA Program for the benefit of the San Fernando community; and
WHEREAS, the City desires to provide CSUN VITA with the use of facilities at Las Palmas Park for the purposes of conducting the VITA Program; and WHEREAS, the terms of this MOU were approved by the City Council of the City of San Fernando at its Regular Meeting of January 5, 2026.

NOW, THEREFORE, it is mutually understood and agreed by the Parties as follows:

1. RECITALS. The foregoing recitals are true and correct and incorporated into and made a part of this MOU.

2. TERM. This MOU shall commence on the Effective Date and terminate Five (5) years thereafter (“Term”), with an option to extend the term for two (2) additional two-year periods, unless terminated earlier. The City Manager, in their reasonable discretion, is authorized to exercise the City’s extension options administratively, pursuant to Section 2.C.

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2 A. Amendments: This MOU may be amended with the approval of both parties, in writing, provided both parties sign the revised agreement. A modification request must be presented, in writing, thirty (30) days prior to effective date.

B. Termination: Either party may terminate its participation in this MOU without cause by providing a 30-day written notice by a nationally recognized overnight delivery service with delivery to, personal service at, or mail to, the addresses identified herein. The thirty (30) days will begin on the date of personal service, the date placed with the overnight delivery service or the date of mailing as applicable.

C. Extension: This MOU may be extended by written agreement between both parties, provided such agreement is signed by both parties prior to the termination date and contains the following:
i. A statement of intent to continue the provisions of the MOU; ii. Revised effective and termination dates and
iii. Dated signature of the signatory’s designee

3. NO PAYMENT OF OR FUNDING BY CITY FUNDS. CSUN VITA recognizes and agrees that City shall have no obligation to provide City funds in support CSUN VITA’s Program or CSUN VITA’s use of City facilities or perform any fundraising services or activities on behalf of CSUN VITA.

4. USE OF CITY FACILITIES. City shall permit CSUN VITA’s use of the Resource Center and other City parks, rooms and buildings (“City Facilities”) upon CSUN VITA’s prior written request, subject to availability. Use of any such City Facility to conduct the Program within the City’s jurisdiction shall be at sole discretion of the City. City shall waive facility use fees for CSUN VITA’s use of City Facilities for activities and services provided by or through the Program.

City reserves the right to designate or redesignate which City Facilities may be used by CSUN VITA in the performance of its duties and responsibilities under this MOU. Nothing in this MOU shall be interpreted to grant any license or leasehold interest in the City Facilities to CSUN VITA.

5. CSUN VITA’S SCOPE OF SERVICES. CSUN VITA shall be responsible for Program implementation, administration and oversight, as further described in the Scope of Services as outlined in Exhibit A attached to this MOU and incorporated herein by reference.

6. INDEMNIFICATION: To the fullest extent permitted by law, CSUN VITA agrees to indemnify, defend and hold free and harmless the City and City’s elected or appointed officials, officers, employees, agents and volunteers from, any and all actions, claims, damages to persons or property, penalties, obligations, costs (including reasonable attorneys’ fees) or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization, arising out of, caused by or related to the services provided by CSUN VITA under this MOU, as well as the willful misconduct or negligent acts, January 5, 2026 Special & Regular CC Mtg Page 289 of 600 CONTRACT NO. 2473
3 errors or omissions of CSUN VITA, its agents, employees, volunteers, or invitees, including each person or entity responsible for the provision of services hereunder. CSUN VITA’s duty to indemnify, defend and hold harmless shall not include any claims or liabilities arising from the sole negligence or willful misconduct of the City, or the City’s elected or appointed officials, officers, employees, agents, and volunteers. This provision shall survive the expiration or termination of this MOU.

7. LIMITATION OF CITY LIABILITY. In no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this MOU or the services performed in connection with this MOU.

8. TAXES. CSUN VITA shall assume full responsibility for payments of federal, state and local taxes or contributions imposed or required under the social security, workers' compensation or income tax law, or any disability or unemployment law, or retirement contribution of any sort whatever, concerning CSUN VITA or any employee of CSUN VITA and shall further indemnify, pay for the defense of, and hold harmless City of and from any such payment or liability arising out of or in any manner connected with CSUN VITA’s performance under this MOU.

9. INSURANCE. At its sole expense, CSUN VITA shall procure and keep in force full and adequate insurance coverage of all of its operations pursuant to this MOU as set forth below, and “City of San Fernando” shall be named as an additional insured on policies providing coverage for subsections 9(a) and 9(c) below:
(a) Commercial General Liability: (1986 ISO form or later) with minimum limits of $1,000,000 per occurrence/$2,000,000 aggregate written on an occurrence basis. (b) Auto Liability (including owned, hired and non-owned autos): $1,000,000 combined single limit (each accident).
(c) Worker’s Compensation and Employer's Liability: Statutory California State limits.

These coverages and limits are to be considered minimum requirements under this MOU and in no way limit the liability of CSUN VITA.

Prior to start of work under this MOU, CSUN VITA shall file with City evidence of insurance as required above from an insurer orinsurers certifying to the required coverage. The coverage shall be evidenced on a certificate of insurance signed by an authorized representative of the insurer(s). Coverage on all required policies may not be canceled, amended, terminated, or otherwise modified without no less than 30-days advance written notice to the City.

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4 10. NOTICES. Any notice required or permitted to be given under this MOU shall be in writing and shall be deemed to have been delivered, if hand delivered or deposited with a reputable overnight courier (such as Federal Express, UPS, DHL, or similar courier), postage prepaid, return receipt required, or three (3) business days after deposit into U. S. Mail, certified or registered, postage prepaid and return receipt requested, and shall be addressed as follows, unless otherwise notified in writing of change of address:

IF TO CITY:

City of San Fernando
Attn: City Manager’s Office
117 Macneil St.

San Fernando, CA. 91340
Phone: (818) 898-1202
Email: [email protected]
IF TO CSUN VITA:

The University Corporation at California State
University, Northridge
Attn: Areli Araujo
18111 Nordhoff Street
Northridge, CA 91330
Phone: (818) 677-3600
Email: [email protected]

11. MISCELLANEOUS.

A. Assignment Prohibited. CSUN VITA shall not, either directly or indirectly, assign, transfer, hypothecate, subcontract or delegate all or any portion of this MOU or any rights, duties or obligations of CSUN VITA hereunder without the prior written consent of City. A change of ownership or control of CSUN VITA or a sale or transfer of substantially all of the assets of CSUN VITA shall be deemed an assignment for purposes of this MOU.

B. Cooperation; Further Acts: The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as is reasonably necessary, appropriate or convenient to achieve the purposes of this MOU.

C. Governing Law and Venue. This MOU shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

D. No Third-Party Benefit. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this MOU inure exclusively to the Parties.

E. Construction of MOU. This MOU shall not be construed in favor of, or against, either Party but shall be construed as if the Parties prepared this MOU together through a process of negotiation and with the advice of their respective attorneys.

January 5, 2026 Special & Regular CC Mtg Page 291 of 600 CONTRACT NO. 2473
5 F. Severability. If any portion of this MOU is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

G. Amendment; Modification. No amendment, modification or supplement of this MOU shall be valid or binding unless executed in writing and signed by both Parties, subject to City approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver shall be void and invalid.

H. Captions. The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limits, augment, or describe the scope, content, or intent of this MOU.

I. Inconsistencies or Conflicts. In the event of any conflict or inconsistency between the provisions of this MOU and any of the exhibits attached hereto, the provisions of this MOU shall control.

IN WITNESS WHEREOF, the Parties hereto have caused this Memorandum of Understanding to be executed on the day and year first appearing in the paragraph preceding the recitals.

CITY OF SAN FERNANDO THE UNIVERSITY CORPORATION AT

CALIFORNIA STATE UNIVERSITY AT

NORTHRIDGE
By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

January 5, 2026 Special & Regular CC Mtg Page 292 of 600 CONTRACT NO. 2473
EXHIBIT “A”
6 EXHIBIT A
Scope of Services
Partner Name:

The University Corporation and its sponsored group CSUN VITA Clinic Target Population(s) Served:

The CSUN VITA clinic serves low-income residents in the San Fernando Valley with a household income below $60,000.

Description of Services Offered:

The California State University Northridge VITA clinic serves the local undocumented community by providing free Individual Taxpayer Identification Number (ITIN) application preparation. With an ITIN, individuals can file their tax returns, create payment plans, and receive tax refunds from the IRS. CSUNs VITA clinic will hold an ITIN workshop to further assist community members in preparing to file tax returns.

Date for workshops will be scheduled at a mutually agreed upon time. CSUN’s Volunteer Income Tax Assistance (VITA) clinic is a cost-free income tax preparation service to low-income taxpayers in the San Fernando Valley. Services are offered under the supervision of experienced tax practitioners with the support of trained and certified CSUN students. CSUN is sponsored by the Bookstein Institute for Higher Education in Taxation in the Department of Accounting & Information Systems at the David Nazarian College of Business & Economics.

CSUN VITA will send certified tax preparers to provide free Tax Preparation services at Las Palmas Park on the following Fridays from 12:30 pm to 5:30 pm:
• 01/30/26
• 02/06/26
• 02/13/26
• 02/20/26
• 02/27/26
• 03/06/26
• 03/13/26
• 03/20/26
• 03/27/26
• 04/03/26
• 04/10/26
CSUN VITA will send certified tax preparers to provide free Tax Preparation services at Las Palmas Park on the following Saturdays from 10:00 am to 2:00 pm:
• 01/24/26
January 5, 2026 Special & Regular CC Mtg Page 293 of 600 CONTRACT NO. 2473
EXHIBIT “A”
6 • 01/31/26
• 02/07/26
• 02/14/26
• 02/21/26
• 02/28/26
• 03/07/26
• 03/14/26
• 03/21/26
• 03/28/26
• 04/04/26
• 04/11/26
Future tax preparation seasons shall have similar dates.

Referral Process:

Appointments may be made through an online portal.
https://www.csun.edu/bookstein-institute/csun-vita-clinic For more information:
818-677-3600
Data Sharing Needs:

CSUN VITA will provide the City of San Fernando the following aggregate data on returns submitted at Las Palmas Park at the end of the tax season:
• Total number of returns prepared and submitted.
• Total value in earned income tax credit (EITC) received by taxpayers. • Total value in refunds received by taxpayers.
• Total number of taxpayers who are San Fernando residents.

Funding/Cost/Resource Sharing Agreement
The following outlines the provisions, representing financial or in-kind contribution, of the Partner, The University Corporation and its sponsored group CSUN VITA Clinic. $________ per_______
Contract Service Fee $________
Cost Reimbursement Grant
 In Kind Goods or Services
Other:___________
January 5, 2026 Special & Regular CC Mtg Page 294 of 600 CONTRACT NO. 2473
EXHIBIT “A”
6 Shared resources:

Identification
of Shared
Resource
Desk/Office
Space
Staff Time Public
Computers
for
Participant
Use
Office
Equipment
No Cost
Training for
Participants/InService
Training for
Staff
Other: In-Kind
Services
City of San
Fernando
   

CSUN VITA
Program
   
Description of In-Kind Services:

The City will provide the necessary space, promotional materials (e.g., flyers and posters), and promote the program through social media platforms and the City’s website to ensure its success. CSUN staff and volunteers will provide free tax preparation services and may host workshops and resource fairs at City facilities.

Authorized Representatives:

Juan Salas, RCS Supervisor, will handle day-to-day coordination for the City.

Areli Araujo, CSUN VITA Clinic Co-Coordinator, will handle day to day coordination for VITA Program.

January 5, 2026 Special & Regular CC Mtg Page 295 of 600 ORDINANCE NO. 1724

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO AMENDING ARTICLE 1 (GENERAL PROVISIONS) OF CHAPTER 1 (GENERAL

PROVISIONS AND PENALTIES) OF THE SAN FERNANDO MUNICIPAL CODE

TO ESTABLISH RESTRICTIONS AND PROTECTIONS AGAINST THE

UNAUTHORIZED USE OF THE CITY SEAL AND OTHER CITY LOGOS AND

INSIGNIAS
WHEREAS, the City of San Fernando has a City Seal and certain other logos and insignia that are not protected from unauthorized use by ordinance or copyright law; and WHEREAS, California Government Code § 34501.5 and Elections Code § 18304 solely protect city seals by prohibiting the use of a city seal in campaign literature or mass mailing with the intent to deceive voters; and
WHEREAS, the unauthorized use, reproduction or facsimile of a city seal for any purpose may create a misleading, erroneous or false impression that the document, item, statement, event, and/or organization is authorized, supported, and/or sponsored by the City or a public official; and
WHEREAS, the City desires to protect its official seal from all unauthorized uses to prevent fraud, deception, misrepresentation, and/or abuse; and
WHEREAS, the City Council seeks to ensure that the City Seal, the City logo, and other City insignia are used only for purposes directly related to the official business of the City of San Fernando, or as expressly authorized.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The recitals above are true and correct and incorporated herein by reference.

SECTION 2. Section 1-14 (Custodian of city seal) set forth under Article I (General Provisions) of Chapter 1 (General Provisions and Penalties) of the San Fernando Municipal Code is hereby repealed in its entirety. Section 1-14 shall hereafter appear as follows:

Sec. 1-14. Reserved
SECTION 3. Section 1-13 (Description of the city seal) of Article I (General Provisions) of Chapter 1 (General Provisions and Penalties) of the San Fernando Municipal Code is repealed in its entirety and replaced and superseded by the following net title and text:

January 5, 2026 Special & Regular CC Mtg
ATTACHMENT "B"

Page 296 of 600 ends

San Fernando City CouncilJanuary 5, 2026

San Fernando City Council
January 5, 2026