Agenda packet — San Fernando City Council, March 16, 2026 (part 2 of 2)

ANALYSIS:

City commissions are volunteer advisory bodies made up of community members who help guide local decision-making on important issues such as planning, parks, public safety, and cultural programs. They provide a meaningful avenue for residents to participate in shaping city policies and services, ensuring that community perspectives and needs are reflected in recommendations made to the City Council. In the City of San Fernando, commissioners are appointed by the City Council. Appointees serve at the pleasure of the City Council and are expected to attend meetings regularly and fulfill the responsibilities of their respective commissions. These requirements help ensure that commissioners represent and reflect the community they serve, strengthening transparency, accountability, and overall quality of life.

As outlined in the San Fernando Municipal Code, eligibility requirements for commissioners include being at least 18 years old, residing in the City, and being a registered voter.

On February 5, 2024, the City Council amended the “Guidelines for Boards, Commissions and Committees Handbook” to reference Government Code Section 1020(b), which allows individuals to hold appointed civil office regardless of citizenship or immigration status, provided they are at least 18 and residents of California. This amendment was intended to make clear that non-citizens are eligible to apply for commission positions.

On February 2, 2026, the City Council directed staff to remove the requirement that commission applicants be registered voters to align with Government Code provisions that permit non-citizen residents to serve in advisory roles. Eliminating the voter registration requirement broadens eligibility so that community members who live in and contribute to the City, regardless of citizenship status, may apply to serve on City commissions. This change supports an advisory body that is more inclusive and representative of the City’s diverse community.

This proposed update reflects recent guidance under the California GC Section 1020(b) that allows non-citizen residents to serve in advisory roles, including City commissions. By removing the voter registration requirement, the City expands eligibility so that all adult residents who contribute to the San Fernando community may apply to serve on its commissions, supporting a more inclusive and representative advisory process
BUDGET IMPACT:

The proposed updates have no direct budget impact and is included in the City Clerk’s Department work plan for the Fiscal Year 2025-2026 Adopted Budget. Future costs, if any, would be determined based on City Council direction.

March 16, 2026 Special & Regular CC Mtg Page 180 of 282 A Public Hearing to Consider Adopting an Ordinance Amending the Criteria for Membership on Various City Commissions by Removing the Requirement that Members Be Registered Voters of the City

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CONCLUSION:

It is recommended that the City Council conduct a Public Hearing; and pending public input, introduce for first reading, in title only, and waive further reading of Ordinance No. 1740 (Attachment “A”) titled, “An Ordinance of the City Council of the City of San Fernando, California, amending the criteria for membership on various City Commissions by removing the requirement that members be registered voters of the City where such status is not mandated by State or Federal Law.”
ATTACHMENT:

A. Ordinance No. 1740
March 16, 2026 Special & Regular CC Mtg Page 181 of 282 ATTACHMENT “A”
ORDINANCE NO. 1740

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AMENDING THE CRITERIA FOR MEMBERSHIP ON VARIOUS

CITY COMMISSIONS BY REMOVING THE REQUIREMENT THAT MEMBERS

BE REGISTERED VOTERS OF THE CITY WHERE SUCH STATUS IS NOT

MANDATED BY STATE OR FEDERAL LAW

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Paragraph (d) of Section 2-614 (Created; composition; appointment; qualifications) of Division 8 (Education Commission) of Article V (Boards, Commissions, Committees, Agencies and Authorities) of Chapter 2 (Administration) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:
(d) Each member shall, at all times during their incumbencies, be a resident of the City.

SECTION 2. Paragraph (a) of Section 54-57 (Composition and appointment of members; cultural arts liaisons) of Article II (Parks, Wellness and Recreation Commission) of Chapter 54 (Parks and Recreation) of the San Fernado Municipal Code is hereby amended in its entirety to now state the following:
(a) The commission shall consist of five members, with full participation and voting rights. Each member shall be appointed by a different appointing councilperson, with such appointment to be ratified by the city council in accordance with the provisions of Government Code § 54974. Such members of the parks, wellness and recreation commission shall be city residents.

SECTION 3. Section 62-27 (Composition and appointment of members) of Article II (Planning and Preservation Commission) of Chapter 62 (Planning) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

Section 62-27. - Composition and appointment of members of Article II (Planning and Preservation Commission).

The planning and preservation commission shall be composed of five members, each with full participation and voting rights. Such members shall be city residents. Each member shall be appointed by a different appointing councilperson, with such appointment to be ratified by the city council.

March 16, 2026 Special & Regular CC Mtg Page 182 of 282 ORD. NO. 1740
2 SECTION 4. Paragraph (a) of Section 90-71 (Established; composition; appointment and compensation of members; officers) of Division 2 (Transportation and Public Safety Commission) of Article II (Administration and Enforcement) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:
(a) There is established a transportation and public safety commission of five members to be appointed by a different appointing councilperson, with such appointment to be
ratified by the city council. Each member shall have full participation and voting rights. Each member shall also be a city resident. Such members so appointed shall be persons who do not hold any office or position with the city. The terms of office of each member shall be one year.

SECTION 5. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 6. The City Clerk shall cause this Ordinance, or a summary hereof, to be published in a newspaper of general circulation, published in the County of Los Angeles and circulated in the City, and if applicable, to be posted, in accordance with Section 36933 of the California Government Code; shall certify to the adoption of this ordinance and shall cause a certified copy of this ordinance, together with proof of publication, to be filed in the Office of the City Clerk.

SECTION 7. This ordinance shall go into effect and be in full force effective at 12:01 a.m. on the thirty-first (31st) day after its passage.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of San Fernando this ___ day of ________, ____.

Joel Fajardo, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
APPROVED AS TO FORM:

Richard A. Padilla, City Attorney
March 16, 2026 Special & Regular CC Mtg Page 183 of 282 ORD. NO. 1740
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Ordinance No. ____ which was introduced on March 16, 2026, and adopted by the City Council of the City of San Fernando, California at a regular meeting thereof held on the ____ day of ________, ____, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _________, 2026.

Julia Fritz, City Clerk
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March 16, 2026 Special & Regular CC Mtg Page 186 of 282

AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1250 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Fabian Valdez, Police Chief

Date: March 16, 2026
Subject: Informational Presentation of the 2025 City Crime Statistics and Updates of Police Activity, Operations, and Accomplishments
RECOMMENDATION:

It is recommended that the City Council receive and file a presentation of the 2025 City Crime Statistics and Police Department Updates.

BACKGROUND:

1. On January 30, 2023, the City Council received a presentation from the San Fernando Police Department (SFPD) providing an overview of SFPD operations, crime statistics, and other relevant information for Calendar year 2022.

2. On May 5, 2024, the City Council received a 2023 Safety Insight Report from the Police Department providing an overview of SFPD operations, crime statistics and other relevant information for Calendar Year 2023.

3. On February 3, 2025, the City Council received and filed a presentation on the 2024 City Crime Statistics, Police Department Activity and Operations, Enhanced Police Patrolling Efforts, and Senate Bill 54 (SB 54), the “California Values Act.”
ANALYSIS:

A strong understanding of crime data is essential for police departments to identify trends, guide patrols, support prevention, and evaluate public safety strategies. To support this effort, the San Fernando Police Department prepares annual reports summarizing crime trends and departmental activities. In 2025, the Department responded to 22,920 calls for service while conducting targeted patrols, traffic enforcement, warrant service, and probation and parole compliance checks to address crime and quality-of-life concerns. These activities are summarized in Attachment “A” and are used to monitor trends and guide public safety initiatives.

March 16, 2026 Special & Regular CC Mtg Page 187 of 282 Informational Presentation of the 2025 City Crime Statistics and Updates of Police Activity, Operations, and Accomplishments

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Part I Crimes.

Under California law, the San Fernando Police Department (SFPD) submits monthly Part I crime reports to the California Department of Justice as part of the Federal Bureau of Investigation’s Uniform Crime Reporting (UCR) Program. Part I crimes include homicide, rape, robbery, aggravated assault, burglary, larceny, auto theft, and arson. Data from 2020 through 2025 (summarized in Table 1 of Attachment “A”) shows that property crimes – particularly larceny/theft – continue to account for the majority of reported crime in the City, while overall violent crime levels have remained relatively stable. Aggravated assaults declined significantly between 2020 and 2024 before increasing in 2025, robberies remained relatively consistent with minor yearly variation, and homicides remained low. Larceny/theft increased notably between 2020 and 2024 and continues to represent the largest category of reported crime, while auto theft rose during that period but declined by approximately 33 percent in 2025.

Table 1: Part 1 Crimes
2020 2021 2022 2023 2024 2025
Homicide 1 1 1 1 2 0
Rape 1 5 3 5 2 12
Robbery 54 35 36 37 44 32
Assault 270 160 176 178 134 189
Burglary 196 38 61 58 43 37
Larceny 126 178 260 305 333 330
Auto Theft 93 110 95 126 129 86
Arson 3 6 6 0 6 0
Arrests (Felony and Misdemeanor).

While Part I crime statistics reflect overall crime trends, arrest data highlights the Department’s enforcement efforts. The San Fernando Police Department continues proactive enforcement targeting organized retail theft, gang activity, and property crimes through targeted operations, parole and probation compliance checks with the California Department of Corrections and Rehabilitation, and focused patrols. As shown in Table 2 of Attachment “A,” arrests increased from 667 in 2023 to 960 in 2025 (a 43.9 percent increase), reflecting these enforcement strategies and the use of additional resources, including grant funding and Automated License Plate Reader (ALPR) technology.

Traffic and Parking Citations.

In early 2025, the San Fernando Police Department increased traffic enforcement efforts to improve road safety and reduce collisions by targeting violations such as speeding, traffic signal violations, and distracted driving, including an Office of Traffic Safety–funded operation during Distracted Driving Awareness Month. These efforts are reflected in citation data, with traffic March 16, 2026 Special & Regular CC Mtg Page 188 of 282 Informational Presentation of the 2025 City Crime Statistics and Updates of Police Activity, Operations, and Accomplishments

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citations rising from 777 in 2024 to 1,432 in 2025 (an 84.3 percent increase). Parking citations also increased from 11,202 in 2024 to 16,482 in 2025 (a 47.1 percent increase), reflecting continued efforts to improve traffic flow and parking compliance throughout the City.

Police Department Accomplishments and Notable Events
Mutual Aid and Regional Assistance.

During 2025, the San Fernando Police Department supported regional public safety efforts through California’s mutual aid system by assisting neighboring jurisdictions during large-scale incidents, including Los Angeles County wildfire response operations and demonstrations in the City of Los Angeles.

Community Safety and Public Education Efforts.

In 2025, the Department partnered with the California Department of Motor Vehicles (DMV) to host a community forum that provided information to community members about how a person could obtain a driver’s license while promoting safe and lawful driving practices.

Police Department Hiring.

During 2025, the Police Department processed more than 150 police officer applicants and continues to advance additional candidates through interviews, background investigations, and polygraph examinations. The Department currently has 31 sworn officers assigned and hired a part-time records specialist in November 2025 through a City Council budget enhancement.

Technological and Operational Improvements.

The Department implemented several technological and operational improvements during the reporting period to enhance internal operations, improve officer efficiency, and modernize equipment.

Fleet Vehicles and Mobile Data Computers (MDCs)
During 2025, the Department continued efforts to maintain and modernize its patrol fleet and in-car technology. A total of four (4) new patrol vehicles, including a Tesla electric vehicle, were purchased to replace aging vehicles. The Department also purchased replacement Mobile Data Computers (MDCs) for patrol vehicles using Urban Area Security Initiative (UASI) grant funding.

Guardian Software
In 2025, a budget enhancement allowed the Department to implement Vector Solutions Guardian software, a system used to track officer training, performance, commendations, and other personnel information.

Scheduling Software for Sworn Personnel
The Department began implementing TimeClock Plus scheduling software during the reporting period, with funding provided through a City Council budget enhancement. The system is designed to improve officer scheduling and timekeeping by automating shift assignments, tracking overtime, and managing time-off requests.

March 16, 2026 Special & Regular CC Mtg Page 189 of 282 Informational Presentation of the 2025 City Crime Statistics and Updates of Police Activity, Operations, and Accomplishments

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Police Department Lobby Intercom
In August 2025, the lobby phone system at the Police Department stopped functioning, preventing dispatchers from communicating with individuals in the station lobby. A new system with interior and exterior intercom devices, as well as locking mechanisms for both sets of lobby doors, is expected to be fully operational by mid-March.

Police Department Assessment and Leadership Training
In September 2025, the City completed an Independent Organizational Assessment of the San Fernando Police Department by Strategic Leadership Consultants, which reviewed leadership, training, technology, and administrative practices and identified opportunities to strengthen accountability, enhance training and communication, and modernize technology and equipment.

Completion of Grant-Funded Mental Health Clinician Program.

In 2025, the Police Department continued working with community partners to address qualityof-life issues, including partnering with Hope the Mission to implement the SAMHSA-funded Mental Health Clinician Program, which conducted more than 1,200 community outreach and service contacts. The information in this report highlights key trends in crime, enforcement activity, and departmental improvements during 2025, and the Department will continue evaluating these efforts to enhance public safety, strengthen community trust, and improve operational effectiveness.

BUDGET IMPACT:

Preparation of the Presentation of 2025 City Crime Statistics, Police Department Activity, Operations and Accomplishments is part of the Police Department’s work plan. There is no impact to the Fiscal Year 2025-2026 Adopted Budget associated with presentation of this item.

CONCLUSION:

It is recommended that the City Council receive and file a presentation on the 2025 City Crime Statistics, Police Department Activity, Operations, and Accomplishments.

ATTACHMENT:

A. Police Department Statistical Tables
March 16, 2026 Special & Regular CC Mtg Page 190 of 282 ATTACHMENT “A”
Police Department Statistical Tables
1 1 1 5 1 3 1 5 2 2 012
54 35 36 37 44 32
270
160
176 178
134
189 196
38 61 58 43 37
126
178
260
305
333 330
93 110 95
126 129
86 3 6 6 0 6 0
0 50
100
150
200
250
300
350
2020* 2021* 2022 2023 2024 2025
Table 1
Part 1 Crimes 2020-2025
Homicide Rape Robbery Assault Burglary Larceny Auto Theft Arson 917
1081
727
667
925 960
0 200
400
600
800
1000
1200
2020 2021 2022 2023 2024 2025
Table 2
Arrests 2020-2025
March 16, 2026 Special & Regular CC Mtg Page 191 of 282 Table 5:

DUI-Related Collisions
2021-2025
Year Number of Collisions
2021 26
2022 27
2023 26
2024 14
2025 35
497 553 483 471
777
1432
2020 2021 2022 2023 2024 2025
Table 3
Traffic Citations 2020-2025
9,766
5,325 5,701
8,221
11,202
16,482
2020 2021 2022 2023 2024 2025
Table 4
Parking Citations 2020-2025
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AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: William Evans, Interim Director of Public Works
Greg Steigerwald, Public Works Management Intern

Date: March 16, 2026
Subject: Discussion and Consideration Regarding the City’s Two Metropolitan Transit Authority-Funded Trolley Buses
RECOMMENDATION:

It is recommended that the City Council discuss and provide direction to staff regarding the preferred option for the City’s two (2) Metropolitan Transit Authority-funded trolley buses.

BACKGROUND:

1. In 2008, the City purchased two (2) trolley buses (Attachment “A”) for $308,910 ($154,455 each) through a Federal Transit Administration (FTA) grant submitted on the City’s behalf by the Los Angeles County Metropolitan Transportation Authority (“Metro”).

2. Since 2016, the fixed route trolley bus service has been operated by Parking Company of America, Inc. (PCAM). The City Council approved the current PCAM contract (Contract No. 2197) which specified that PCAM-owned shuttles will be used whenever Trolley Buses are out of service for repairs.

3. On February 17, 2026, staff presented a request for approval for disposal of the trolley buses through an auction. The City Council directed staff to investigate additional potential options to use the trolley buses for a movable photo opportunity, community art installation, orstatic uses such as for a café or small retail kiosk.

4. On February 18, 2026, staff reached out to Metro regarding City Council’s direction and possible options regarding the trolley buses. Metro confirmed that an official appraisal by a licensed third party was the appropriate next step, and that appraisal documentation would need to be shared with Metro upon completion.

5. On February 23, 2026, staff contacted Iconic Motor Car Inspections for a proposal to appraise the trolley buses.

March 16, 2026 Special & Regular CC Mtg Page 195 of 282 Discussion and Consideration Regarding the City’s Two Metropolitan Transit Authority-Funded Trolley Buses

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ANALYSIS:

Staff presented a request to City Council on February 17, 2026, for disposal of the trolley buses (Attachment “B”). At that meeting, the City Council directed staff to investigate potential options for the trolley buses. Options are shown in Table A below:

Table A: Cost Comparison
Option & Description Per Trolley Estimated
Revenue/Expense Timeline
Option A – Surplus/Disposal (Auction) Trolleys Revenue: $2,000-$3,000 2 months Option B – Maintain/Repurpose Trolleys Expense: $1,850 + plan exp. • Plan 1: Limited Moveable Use for Photo
Opportunities Only Expense: $37,500 4 – 5 months
• Plan 2: Static Use for Community
Art/Exhibits Expense: $234,900 7 – 8 months
• Plan 3: Static Use for Café or Small Retail
Kiosk Expense: $365,400 19 – 20 months
Option A – Surplus/Disposal (Auction) of the Trolley Buses For Option A, it is estimated that the Trolley buses will be sold for approximately $2,000 to $3,000 each in auction for an estimated total return of $4,000 to $6,000 to the City. In contact with Metro, they have stated per their regulations, any auction revenue received in excess of $10,000 per trolley must be shared at 80% for FTA and 20% for the City. The timeline for this option would take approximately two (2) months to complete. The City will thereafter seek grant funding to procure new electric trolleys to replace the existing vehicles. Any proposed purchase of trolley buses will return to the City Council at a future date.

Option B – Maintain/Repurpose Trolley Buses
For Option B, Metro/FTA approval is required for maintaining and repurposing the trolleys in addition to a formal appraisal, estimated at $1,850 per trolley. The appraisal will take approximately three (3) to four (4) weeks to complete. The City is additionally required to pay a share to the FTA for any portion of appraised value exceeding $10,000 per trolley.

City Council further directed staff to evaluate three (3) potential uses if the City were to maintain and repurpose the trolley buses. Descriptions, cost estimates, and timelines for all plans with Option B are further detailed in Attachment “C.” The estimated timeline for maintaining and repurposing the trolleys range from four (4) to 20 months, depending on the selected option, as summarized below:

March 16, 2026 Special & Regular CC Mtg Page 196 of 282 Discussion and Consideration Regarding the City’s Two Metropolitan Transit Authority-Funded Trolley Buses

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• Plan 1: This option entails the City maintaining the trolley buses for limited, moveable use solely for photo opportunities. The trolleys would be towed to designated locations and parked, and no access to the inside of the trolleys will be provided to the public. The estimated cost to the City for refurbishing, repainting and restoring the trolley exteriors for this option is $37,500 per trolley.
• Plan 2: Trolley buses would be installed at a permanent location with their tires, engine, CNG tanks, and various other parts removed. The interior space would be repurposed for art installations among other uses. The estimated cost for this plan is $234,900 per trolley.
• Plan 3: Like Plan 2, this option requires that the trolley buses be parked in a permanent location and the same set of parts be removed, but the inside space would instead be used for a café-type kitchen or a retail kiosk. The estimated cost for this plan is $365,400 per trolley. To help offset these costs, the City could explore leasing the trolley units to a private operator. While a preliminary estimate suggests potential lease revenue could range from approximately $1,500 to $3,000 per month per trolley, a comparable market cost analysis would need to be conducted to determine a more accurate lease rate. This analysis would consider similar kiosk or concession leases, location, utilities, and lease terms before establishing a final rate. This would generate approximately $18,000 to $36,000 in annual revenue per trolley, creating an opportunity to recover a portion of the City’s initial investment over time.

BUDGET IMPACT:

Option A
Through the auctioning of the two (2) trolley buses, the City is estimated to receive $2,000 to $3,000 per trolley. Surplus funds generated from the sale of the retired trolley buses will be directed back into the appropriate fund to help offset the costs of future shuttle replacements for the fixed-route trolley service.

Option B
According to Metro, per FTA requirements, if the City maintains possession of the two (2) trolley buses, a certified appraisal must be prepared to determine the value of the trolley buses. An official appraisal can be conducted at an estimated cost of $1,850 per trolley. Option B - Plan 1 would cost the City approximately $37,500 per trolley, Option B - Plan 2 would cost approximately $234,900 per trolley, and Option B - Plan 3 would cost the City approximately $365,400 per trolley. Other factors could add to the long-term cost of the trolley buses, such as maintenance costs based on location and use, storage costs, and the development of a maintenance plan.

March 16, 2026 Special & Regular CC Mtg Page 197 of 282 Discussion and Consideration Regarding the City’s Two Metropolitan Transit Authority-Funded Trolley Buses

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CONCLUSION:

It is recommended that the City Council discuss and provide direction to staff regarding the preferred option for the City’s two (2) Metropolitan Transit Authority-funded trolley buses.

ATTACHMENTS:

A. Trolley Bus Information and Pictures 2008
B. Link to staff report to consider for disposal and surplus of trolleys February 17, 2026 C. Trolley Bus Option B – Descriptions, Timelines, and Cost Estimates March 16, 2026 Special & Regular CC Mtg Page 198 of 282 ATTACHMENT "A" March 16, 2026 Special & Regular CC Mtg Page 199 of 282 ..
4 "'
Specialty Vehicles
440 Mark Leany Drive
Henderson, NV 89011
1-800-SVI-TRAM
Fax: 702-567-3020
SPECIALTY www.specialtyvehicles.com

VEHICLES
Bill To
City of San Fernando
120 Mac Neil Street
San Fernando, CA 91340
Attn: Frank Avila
P.O.No. Terms
Description
2008 Supreme Classic American Trolley, CNG
Delivery to customer, per unit.

VIN# 4UZ1'.ACB308CZ78966, Body # 70090025
VIN# 4UZAACB328CZ78967, Body # 70090026
VIN#
Year: 2008 I
Make/Model: I
Ship To
City of San Fernando
120 Mac Neil Street
Invoice
Date I Invoice #
1118/2008 I 17842
San Fernando, CA 91340
Attn: Frank Avila
.

Ship Via OC/WO#
Quantity Price Each Amount
2 152,255.00 304,510.00T
2 2,200.00 4,400.00T
Subtotal $308,910.00
Supreme Trolley
Sales Tax (0.0%) $0.00
Total Invoice $308,910.00
Payments/Credits $0.00
Balance Due $308,910.00
March 16, 2026 Special & Regular CC Mtg Page 200 of 282 March 16, 2026 Special & Regular CC Mtg Page 201 of 282 March 16, 2026 Special & Regular CC Mtg Page 202 of 282 March 16, 2026 Special & Regular CC Mtg Page 203 of 282 March 16, 2026 Special & Regular CC Mtg Page 204 of 282 March 16, 2026 Special & Regular CC Mtg Page 205 of 282 March 16, 2026 Special & Regular CC Mtg Page 206 of 282 Include 1 month for appraisal -
Option A = 2 months
A. Movable Use for Photo Op Only. Option B1 = 4-5 months Trolley bus would be towed to different locations and parked. Trolley bus engine would not operate. Option B2 = 7-8 months Trolley tires would remain in place. Trolley inside would be kept closed. Option B3 = 19-20 months No. Item Description Qty. Units $/Unit Amount Comments
1 Fix leaking roof, windows, etc. L.S. 1 10,000$ 10,000$ 2 Refurbish outside, repaint, etc. L.S. 1 20,000$ 20,000$ 3 30,000$
4 6,000$
5 1,500$
6 7,500$
7 37,500$
B. Static Use for Community Art Installations, Historical Exhibits.

Trolley bus tires, engine, CNG tanks, etc., would be removed. Trolley's inside space would be used for the art installations, etc.

No. Item Description Qty. Units $/Unit Amount Comments
1 Fix leaking roof, windows, etc. 1 L.S. 10,000$ 10,000$ 2 Refurbish outside, repaint, etc. 1 L.S. 15,000$ 15,000$ 3 Remove tires, engine, CNG tanks, etc. 1 L.S. 10,000$ 10,000$ 4 Construct foundation and anchor trolley. 1 L.S. 20,000$ 20,000$ 5 Seismic retrofit. As maybe required by Bldg. Dept. 1 L.S. 5,000$ 5,000$ 6 Modigy trolley's inside.

Remove seating, modify entry
door, prep. inside area for art
exhibits, etc.
1 L.S. $ 5,000 5,000$
7 Electrical rewiring of trolley for 120 volts. Rewire, provide lights, outlets, etc. 1 L.S. 10,000$ $ 10,000 8 Provide SCE electrical connection, meter. Electrical drop, underground conduits, service cabnet, etc. 1 L.S. $ 30,000 $ 30,000 9 Install security, outside area lights. Install underground conduits, lights, etc. 1 L.S. $ 20,000 $ 20,000
10 Install telephone and data
communication conduits. 1 L.S. $ 5,000 $ 5,000
11 Install security alarm. 1 L.S. $ 2,000 $ 2,000
12 Site improvements. Sidewalk repairs, modifications,
landscaping, irrigation, etc. 1,000 Sq. Ft. $ 30 $ 30,000 13 $ 162,000
14 $ 32,400
15 $ 16,200
16 $ 3,240
17 $ 8,100
18 $ 4,860
19 $ 8,100
20 $ 72,900
21 $ 234,900
Labor Compliance, 3%:

Estimated Total Project Cost:

Preliminary Cost Estimates for Trolley Buses Various Uses - February 28, 2026 Refurbishment Cost:

Trolley would be permanently set at a location.

Refurbishment Contingencies, 20%:

Project Oversight, 5%:

Soft Costs:

Refurbishment and Placement Cost:

Construction Contingencies, 20%:

Design, 10%:

Buildign Plan Check, Permits, 2%:

Construction Inspection, 5%:

Project Oversight, 5%:

Soft Costs:

Estimated Total Project Cost:

PW_Discussion and Consideration on Trolley Auction or Repurpose (3-16-26) ATT D By: Emilio M. Murga, P.E
Willdan Engineering
3/11/2026 - 4:05 PM
ATTACHMENT "C"
City of San Fernando - Public Works Dept. - Engineering Division March 16, 2026 Special & Regular CC Mtg Page 207 of 282 No. Item Description Qty. Units $/Unit Amount Comments
1 Fix leaking roof, windows, etc. 1 L.S. 10,000$ 10,000$ 2 Refurbish outside, repaint, etc. 1 L.S. 15,000$ 15,000$ 3 Remove tires, engine, CNG tanks, etc. 1 L.S. 10,000$ 10,000$ 4 Construct foundation and anchor trolley. 1 L.S. 20,000$ 20,000$ 5 Seismic retrofit. As maybe required by Bldg. Dept. 1 L.S. 5,000$ 5,000$ 6 Modigy trolley's inside and prepare for
basic café type kitchen operation.

Remove seating, modify entry
door, prep. inside area for café
type kitchen operation.
1 L.S. $ 20,000 20,000$
Specific café
modifications by
operator.
7 Electrical rewiring of trolley for 120/240
volts, for commercial use. Rewire, provide lights, outlets, etc. 1 L.S. $ 15,000 $ 15,000 8 Provide SCE electrical connection, meter. Electrical drop, underground conduits, service cabnet, etc. 1 L.S. $ 30,000 $ 30,000 9 Install security, outside area lights. Install underground conduits, lights, etc. 1 L.S. $ 20,000 $ 20,000
10 Install telephone and data
communication conduits. 1 L.S. $ 5,000 $ 5,000
11 Install security alarm. 1 L.S. $ 2,000 $ 2,000
12 Water connection to trolley. Water service connection, water meter, etc.
1 L.S. $ 20,000 $ 20,000
13 Sewer connectin to trolley Sewer lateral and sewer lateral. 1 L.S. $ 50,000 $ 50,000 14 Site improvements. Sidewalk repairs, modifications,
landscaping, irrigation, etc. 1,000 Sq. Ft. $ 30 $ 30,000 15 $ 252,000
16 $ 50,400
17 $ 25,200
18 $ 5,040
19 $ 12,600
20 $ 7,560
21 $ 12,600
22 $ 113,400
23 $ 365,400
Trolley would be permanently set a location.

Labor Compliance, 3%:

Project Oversight, 5%:

Soft Costs:

Estimated Total Project Cost:

Refurbishment and Placement Cost:

Construction Contingencies, 20%:

Design, 10%:

Static Use for Café, Small Retail Kiosk.

Trolley bus tires, engine, CNG tanks, etc., would be removed. Trolley's inside space would be used for café type kitchen, etc.

Construction Inspection, 5%:

Buildign Plan Check, Permits, 2%:

PW_Discussion and Consideration on Trolley Auction or Repurpose (3-16-26) ATT D By: Emilio M. Murga, P.E
Willdan Engineering
3/11/2026 - 4:05 PM
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AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julio Salcedo, Director of Recreation and Community Services

Date: March 16, 2026
Subject: Discussion and Consideration to Obtain City Council Direction on the Programming and Scope for the 2026 Independence Day Celebration
RECOMMENDATION:

It is recommended that the City Council provide direction to staff regarding the preferred date, drone show size, and location for the 2026 Independence Day Celebration.

BACKGROUND:

1. On April 7, 2025, the City Council authorized a one-time enhancement of $20,000, in addition to the ongoing event budget of $52,000, to be included in the Fiscal Year (FY) 2025-2026 budget towards the City’s annual Independence Day Celebration to be used for a 150-drone show and an additional jumper.

2. On June 30, 2025, the FY 2025–2026 Adopted Budget included the one-time enhanced budget, totaling $72,000 towards the 2025 Independence Day event.

3. On December 9, 2025, staff initiated planning for the City’s annual Independence Day Celebration. The event traditionally includes live entertainment, family-oriented activities, and a drone light show presented as an alternative to traditional fireworks.

4. On January 29, 2026, staff met with the World Cup 26/Olympics 28/America 250/California 175 Ad Hoc and discussed adding a 250th logo and additional features to this year’s Veteran Banner program for recognition of the nation’s 250th anniversary.

5. On February 23, 2026, staff met with My Valley Pass to discuss how investing additional funds could enhance the live artist entertainment experience.

6. On March 2, 2026, the City Council received a staff report regarding options for the 2026 Independence Day Celebration and potential enhancements recognizing the 250th Anniversary of the United States Declaration of Independence. During the discussion, the City Council requested that staff return with additional information comparing the costs of hosting a drone show on Saturday, July 4, 2026, versus an alternate date of Saturday, June 27, 2026.

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ANALYSIS:

Independence Day holds special significance for the local community, offering an opportunity to honor the nation’s history while celebrating the shared values that unites. For a city, this annual celebration not only fosters civic pride but also brings residents together in a spirit of unity, reflection, and community engagement. It is a chance to recognize collective achievements, strengthen connections, and celebrate the freedoms that shape everyday lives.

With an ongoing Independence Day event budget of $52,000, funding for the upcoming event typically held in July is earmarked to be included in the Fiscal Year 2026-2027 annual operating budget. To ensure a successful event, staff must begin planning prior to the start of the fiscal year to secure vendors, coordinate traffic plans, plan event marketing and conduct fundraising.

Because the 2026 Independence Day Celebration event will also commemorate the United States’ 250th anniversary of independence celebration, staff evaluated potential event enhancements while maintaining the same event level within the ongoing funded amount.

Event Date & Programming Scope.

Drone light shows have become increasingly popular nationwide as an environmentally friendly and safer alternative to traditional firework displays. However, the July 4th holiday is the highest demand date of the year for drone show companies, which significantly increases pricing and limits vendor availability. The difference in pricing is primarily driven by the significant national demand for drone shows on July 4th, when many vendors are booked months in advance and operate multiple shows across different locations on the same day. Staff obtained quotes for a drone show comparable to the 2025 event, which featured a 14-minute choreographed display with patriotic imagery and custom animations. Staff estimates approximately $15,000 for general event activities such as entertainment, attractions, and programming, regardless of the event date.

Hosting the celebration on June 27th could result in significant cost savings, which could allow the City to allocate additional funding toward live entertainment, carnival-style attractions, family activities, or other enhancements while remaining within the ongoing event budget of $52,000.

If the event is held on July 4th, depending on the size of the drone show selected, may require additional funding.

Hosting the celebration on June 27th may also provide additional logistical benefits, including:
• Greater vendor availability for entertainment and attractions • Reduced scheduling conflicts with surrounding cities hosting July 4th events • Potential opportunity to attract regional visitors seeking early Independence Day celebrations However, hosting the event on July 4th aligns directly with the national Independence Day holiday.

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The vendor that provided the quote for July 4th also provided an alternative quote for Saturday, June 27th, one (1) week prior to Independence Day. Because June 27th is not the national holiday, vendors typically charge lower rates and have more scheduling flexibility. Table A below provides the cost comparison:

TABLE A: Cost Comparison
Drone Show
Size
OPTION A – JULY 4, 2026 OPTION B – JUNE 27, 2026
Drone Show Cost
Only
Total Cost
(Includes $15,000
General Event
Activity)
Drone Show Cost
Only
Total Cost
(Includes $15,000
General Event
Activity)
200 Drones Not Available Not Available $23,000 $38,000
250 Drones $42,500 $57,500 Not Available Not Available
300 Drones $50,000 $65,000 $33,000 $48,000
400 Drones Not Available Not Available $43,000 $58,000
As shown in Table A, hosting the event on June 27th provides three (3) drone show options with lower costs. For example, a 200-drone show on June 27th is estimated at $23,000, which is significantly lower than a 250-drone show on July 4th at $42,500. Similarly, a 300-drone show on June 27th would still cost approximately $9,500 less than a 250-drone show on July 4th. Even a larger 400-drone show on June 27th is comparable in price to a 250-drone show on July 4th.

Certain options are not available for specific date due to scheduling, operational, or availability constraints.

Location Options.

Staff also reviewed several possible locations throughout the City to determine which sites could safely and effectively host a drone light show. The locations were evaluated based on factors such as available space for the drone launch area, safe distances from spectators, visibility for the public, and the ability to meet Federal Aviation Administration (FAA) requirements and local safety considerations. After reviewing these factors, staff identified three (3) locations that best meet the operational needs:
• Option 1: A modified event layout at Recreation Park that relocates activities to the front of the park and onto the adjacent street. This setup would be similar to the City’s Dia de los Muertos event layout; however, unlike Dia de los Muertos, Park Avenue would be closed for this event to accommodate activities and improve pedestrian safety. The park field would also be fenced off to ensure that no one is on the field during the event for safety and operational purposes. The drone launch location would remain the same as last year. Although the field would be restricted, attendees would still have several excellent viewing areas around the park to safely enjoy the drone show.

March 16, 2026 Special & Regular CC Mtg Page 213 of 282 Discussion and Direction on Programming and Scope for the 2026 Independence Day Celebration

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• Option 2: In front of City Hall with the launch area at LAUSD’s San Fernando Middle School. This option would only be possible with approval from LAUSD. Staff reached out to LAUSD on Monday, March 9, 2026 and was referred to the District’s Civic Center Permit process. If this option is selected, staff will start the permit application process. • Option 3: At Lopez Adobe House with the launch area in the public parking lot next to Jack in the Box restaurant (City Parking No. 3). This would require closing off the entire parking lot for public use and could result in reduced parking options.

These locations provide required space for the equipment and safe operation of the drones while also allowing good viewing opportunities for the community.

Staff seeks direction from the City Council regarding whether to host the celebration event on July 4th or June 27th, as well as guidance on the preferred drone show size and location of celebration.

BUDGET IMPACT:

The annual ongoing Independence Day event budget is $52,000. In past years, staff has secured approximately $5,500 in sponsorships and in-kind donations to offset event costs, and will pursue similar support this year. Staff circulated the sponsorship packet in December 2025 but have yet to receive any sponsors. Staff will continue active sponsorship outreach efforts in support of the selected date and show.

If the City Council chooses a July 4th event, the estimated cost ranges from $57,500 to $65,000, depending on the number of drones selected. The higher cost may impact the number of additional activities the City is able to provide at the event. With City Council direction, the Fiscal Year 2026-2027 budget will incorporate the appropriate funding level.

If the City Council chooses a June 27th event, the estimated cost ranges from $38,000 to $58,000, depending on the selected drone quantity. Selecting a June 27th event date may result in cost savings, which could allow the City to allocate additional funding toward live entertainment, carnival-style attractions, family activities, or other enhancements while remaining within the approved event budget. However, shifting the event to June would require a budget resolution to appropriate funding within the current fiscal year.

CONCLUSION:

Staff requests City Council provide direction to staff regarding the preferred date, drone show size, and location for the 2026 Independence Day Celebration.

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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: March 16, 2026
Subject: Discussion and Consideration Regarding Public Works Maintenance and Operations Yard – Facility Conditions Review and Next Steps RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to direct staff to initiate a collaborative review of the existing Public Works Maintenance and Operations Yard facility plans with the Public Works Director and the assigned Commissioner. This review would allow for the identification of potential improvements, operational efficiencies, and safety enhancements. Additionally, this discussion would serve as a starting point to explore possible funding opportunities and available resources to support necessary upgrades or improvements to the facility.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the February 17, 2026 City Council Meeting.

2. On February 17, 2026, the City Council tabled this item to the next regular City Council meeting.

3. On March 2, 2026, the City Council tabled this item to the next regular City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending.

TH E CI TY O f i"'1
SAN~ERNANID - -
Patty Lopez Councilwoman
Public Works Maintenance & Operations Yard- Facility Conditions Review and Next Steps Agena: Tuesday, February 17, 2026
Current Situationln 2002, the City approved the construction of a new Public Works Maintenance and Operations Yard facility located at 500 First Street, San Fernando, CA 91340. The purpose of this facility was to provide a safe and secure location for Public Works staff to store tools and equipment necessary to maintain the City's infrastructure and public spaces. Additionally, the facility was intended to offer appropriate rest and support areas for employees, as the department operates seven days a week and is often required to respond to emergencies on a 24-hour basis.

It is recommended that the City initiate a collaborative review of the existing Public Works Maintenance and Operations Yard facility plans with the Public Works Director and the assigned Commissioner. This review would allow for the identification of potential improvements, operational efficiencies, and safety enhancements. Additionally, this discussion would serve as a starting point to explore possible funding opportunities and available resources to support necessary upgrades or improvements to the facility.

Photographs of the facility will be presented during the presentation.

ATTACHMENT "A"
March 16, 2026 Special & Regular CC Mtg Page 218 of 282 ATTACHMENT “B”
March 16, 2026 Special & Regular CC Mtg Page 219 of 282 ATTACHMENT “B”

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March 16, 2026 Special & Regular CC Mtg Page 222 of 282

I have placed this item on the agenda (Attachment “A”) for City Council discussion to approve participation of the San Fernando Police Department in the 2026 Torch Run benefiting Special Olympics of Southern California.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the March 2, 2026 City Council Meeting.

2. On March 2, 2026, the City Council tabled this item to the next regular City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

PRIORITIES
Is this included in the current FY priorities?
Yes No
BUDGET
Is this a budgeted item?
Yes No

FISCAL IMPACT
Is there a fiscal impact? If yes, indicate amount.
Yes No $
BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending.

Mary Solorio Councilmember
Special Olympics Torch Run
The Torch Run is a fundraising event to benefit Special Olympics of Southern California, (SOSC). The San Fernando Police Department has historically supported community-centered events that promote inclusion and positive engagement. Participation in the Torch Run provides an opportunity for officers to interact with residents in a positive, community-focused environment while representing the City in a regional philanthropic effort.

The Torch Run is an annual fundraising event benefiting Special Olympics of Southern California.

Law enforcement agencies across the region participate by carrying the “Flame of Hope” Torch through their communities to raise awareness and funds in support of athletes with intellectual disabilities. The Torch Run is open to the public, and residents are encouraged to line up along the designated route to cheer on Team San Fernando as they run in support of the Special Olympics.

The Flame of Hope Torch symbolizes courage, diversity, inclusion, and respect for all core values that align with the City’s commitment to equity and community engagement. Participation in this event strengthens the partnership between the San Fernando Police Department and the community while supporting a meaningful regional cause.

This event will be open to the public and members of the public are encouraged to line up along the Torch Run’s path to support Team San Fernando as they run in support of the Special Olympics. The Flame of Hope Torch symbolizes courage, diversity, inclusion, and respect for all in the spirit of the Special Olympics.

I move that the San Fernando City Council approve participation of the San Fernando Police Department in the 2026 Torch Run benefiting Special Olympics of Southern California. ✔
March 16, 2026 Special & Regular CC Mtg
ATTACHMENT "A"

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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Mary Solorio
Date: March 16, 2026
Subject: Discussion and Consideration to Authorize Use of City Logo, Co-Sponsorship, and Social Media Promotion for The Cesar Chavez March for Justice RECOMMENDATION:

I have placed this item on the agenda (Attachment “A”) for City Council discussion to authorize use of the City of San Fernando logo, approve co-sponsorship designation, and direct staff to promote the Cesar Chavez March for Justice on the City’s official social media platforms.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the March 2, 2026 City Council Meeting.

2. On March 2, 2026, the City Council tabled this item to the next regular City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

A. Request to Agendize an Item for City Council Discussion/Consideration March 16, 2026 Special & Regular CC Mtg Page 227 of 282 ŝƚǇŽƵŶĐŝůͮϭϭϳDĂĐŶĞŝů^ƚƌĞĞƚͮ^ĂŶ&ĞƌŶĂŶĚŽ͕ϵϭϯϰϬͮ;ϴϭϴͿϴϵϴͲϭϮϬϭͮ&ŽƌŵηͲϬϬϯ͘ϯ ;ϭϬͬϮϬϮϱͿͮWĂŐĞϭ ŽĨϭ Z
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Ed^Do you have any attachments to include?
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Ed/KEIndicate the direction you are recommending.

Mary Solorio Councilmember
Authorization to Use City Logo, Co-Sponsorship, and Social Media Promotion for The Cesar Chavez March for Justice
Pueblo y Salud, Inc. is organizing the Cesar Chavez March for Justice on Sunday, March 22, from 10:00 a.m. to 4:00 p.m., beginning with a rally at Pacoima Charter Elementary, followed by a march along Van Nuys Boulevard, and concluding with a community festival at Ritchie Valens Park. The event is intended to honor the legacy of Cesar Chavez, a nationally recognized civil rights leader and labor organizer who advocated for workers’ rights, dignity, and social justice. The march aims to bring together residents, families, students, and community leaders in a peaceful demonstration promoting unity, equality, and civic engagement.

City co-sponsorship and authorization of logo use would formally recognize the City’s support of community events that promote civic participation and honor historical figures who contributed to civil rights and social progress. Promotion of the event through the City’s social media channels would help inform residents of an opportunity to participate in a regional cultural and educational event aligned with values of inclusion, community engagement, and social awareness. Staff will coordinate with the event organizers to ensure proper use of the City logo consistent with City branding guidelines and applicable policies.
✔
I motion that the City Council authorize use of the City of San Fernando logo, approve co-sponsorship designation, and direct staff to promote the Cesar Chavez March for Justice on the City’s official social media platforms.

March 16, 2026 Special & Regular CC Mtg
ATTACHMENT "A"

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AGENDA REPORT
CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Vice Mayor Victoria Garcia and Councilmembers
From: Mayor Joel Fajardo
Date: March 16, 2026
Subject: Discussion, Updates, and Authorization to Proceed with a Farmer’s Market in San Fernando
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to provide staff with direction regarding next steps and authorize staff to proceed, as appropriate, including consideration during the midyear budget process.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the March 2, 2026 City Council Meeting.

2. On March 2, 2026, the City Council tabled this item to the next regular City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Joel Fajardo Mayor
Continued Discussion, Updates, and Authorization to Proceed with a Farmer’s Market in San Fernando
This item provides for continued discussion regarding the establishment of a Farmer’s Market in San Fernando. The City Council previously discussed this concept at the full Council level and subsequently within ad hoc committee.

This item is intended to provide updates, allow for further direction from the City Council, and discuss implementation considerations in connection with the midyear budget review. ✔
Provide direction to staff regarding next steps and authorize staff to proceed, as appropriate, including consideration during the midyear budget process.

ATTACHMENT "A"
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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager

Date: March 16, 2026
Subject: Discussion and Consideration to Approve a Waiver of Application of the City Recognition Requests Policy Established Under Resolution No. 8378 in light of Special Case-Specific Circumstances, and Approve Presentation of a Proclamation Honoring the Life of Belinda Barragan
RECOMMENDATION:

It is recommended that the City Council approve a Waiver of Application of the City Recognition Requests Policy Established Under Resolution No. 8378 (Attachment “A”) in light of special casespecific circumstances and concurrently approve a presentation of a Proclamation Honoring the Life of Belinda Barragan (Attachment “B”).

BACKGROUND:

1. On May 5, 2025, the City Council approved Resolution No. 8378 to replace the City Council Awards Policy with a City Recognition Requests Policy and subsequently approved a Pilot Program to hold Special City Council Recognition meetings to dedicate standalone time for community recognition and remove recognition and proclamation presentations from regular City Council meetings.

2. On November 10, 2025, the City Council approved an indefinite extension of the Special City Council Community Recognition Meeting program and limited each Councilmember to presenting three certificates of recognition, to hosting two Community Recognition Meetings per year, with a budget of $320 per meeting.

3. On March 2, 2026, the City Council directed staff to return to the March 16, 2026 meeting with a report waiving the City Recognition Policy for a special circumstance and to agendize a proclamation honoring the life of Belinda Barragan.

March 16, 2026 Special & Regular CC Mtg Page 235 of 282 Discussion and Consideration to Approve a Waiver of Application of the City Recognition Requests Policy Established Under Resolution No. 8378 in light of Special Case-Specific Circumstances, and Approve a Presentation of a Proclamation Honoring the Life of Belinda Barragan

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ANALYSIS:

The City’s Recognition Policy was established to replace the “City Council Awards” policy, which was related to out-of-date practices established in 1996. The updated policy also created clear guidelines for the awarding of Certificates of Recognition, Proclamations, or other forms of official written recognition by the City Council to individuals, groups, or organizations for their significant contributions to the community, achievements, or service. The policy outlines guidelines for City Council and staff, eligibility criteria, and administrative procedures, such as the location of where proclamations are to be presented. The policy states that presentations of certificates or awards are only to take place during Regular City Council meetings when “all other options are unavailable).” Alternatively, in a regular circumstance, the policy stipulates that certificates and awards are to be presented at a community event, gathering, or celebration; a location associated with the recognition being awarded; a City Commission related to the type of recognition; or a Special Meeting of City Council dedicated to community recognition.

A City Pilot Program was established in April, 2025 to create Special City Council Community Recognition meetings. This pilot program was extended by City Council indefinitely at the November 10, 2025 meeting. Since the first recognition meeting held on July 28, 2026, all City Council recognitions and proclamations have been scheduled for designated Special recognition meetings, in alignment with the current policy.

At the March 2, 2026 City Council meeting, the City Council directed staff to return to the March 16, 2026, meeting with a report waiving the City Recognition Policy for a special circumstance and to agendize a proclamation honoring the life of Belinda Barragan. The waiver is due to the exigent circumstances associated with the recent passing of Belinda Barragan, in order to honor her life within a reasonable and respectful timeframe. By approving this report, the attached proclamation honoring the life of Belinda Barragan may be approved by City Council and presented at the meeting.

BUDGET IMPACT:

There is no budget impact associated with approving the proclamation and waiver of the City Recognition Policy.

March 16, 2026 Special & Regular CC Mtg Page 236 of 282 Discussion and Consideration to Approve a Waiver of Application of the City Recognition Requests Policy Established Under Resolution No. 8378 in light of Special Case-Specific Circumstances, and Approve a Presentation of a Proclamation Honoring the Life of Belinda Barragan

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CONCLUSION:

Staff recommends that the City Council approve Waiver of Application of the City Recognition Requests Policy Established Under Resolution No. 8378 (Attachment “A”) in light of special case-specific circumstances and concurrently approve a presentation of a Proclamation Honoring the Life of Belinda Barragan (Attachment “B”).

ATTACHMENTS:

A. Resolution No. 8378
B. Proclamation Honoring the Life of Belinda Barragan
March 16, 2026 Special & Regular CC Mtg Page 237 of 282 ATTACHMENT "A"
March 16, 2026 Special & Regular CC Mtg Page 238 of 282 March 16, 2026 Special & Regular CC Mtg Page 239 of 282 City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CMO2025-001 (5/2015) | Page 1 of 4

POLICY/PROCEDURE

SUBJECT ISSUANCE

CITY RECOGNITION REQUESTS
(FORMERLY CITY COUNCIL AWARDS PROGRAM)

ORIGINAL DATE
SEPTEMBER 7, 1993

EFFECTIVE
FEBRUARY 20, 1996

CURRENT DATE
MAY 5, 2025

EFFECTIVE
May 5, 2025
CATEGORY POLICY NO. SUPERSEDES
CITY COUNCIL/CITY MANAGER’S OFFICE CMO2025-001 N/A

MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The purpose of this policy is to establish clear guidelines for the awarding of Certificates of Recognition, Proclamations, or other forms of official written recognition by the City Council to individuals, groups, or organizations for their significant contributions to the community, achievements, or service.

SECTION II. SCOPE
This policy applies to all Certificates of Recognition, Proclamations, or other forms of official written recognition that are issued by the City Council for ceremonial or recognition purposes. It is intended to ensure consistency, fairness, and transparency in the recognition process, as well as establish administrative deadlines and procedures.

SECTION III. BACKGROUND
The City developed a “City Council Awards Program” in 1993 (revised most recently in 1996) that outlined various levels of achievement that dignitaries, civic leaders, citizens, and staff could be recognized for. The initial policy also provided descriptions for types of awards that would be suitable for each level of civic achievement.

The existing policy is no longer up to date with current City practices and therefore will be updated to recategorize award types and the administrative process necessary to provide requested awards in a timely manner. This amended policy supersedes the City Council Awards Program Policy.

SECTION IV. POLICY GUIDELINES
Eligibility:

Certificates may be awarded to:
• Residents, businesses, organizations, or groups within the City of San Fernando. • Individuals or entities whose actions or achievements have positively impacted the San Fernando community.
• Volunteers, employees, or members of the San Fernando community whose contributions merit special recognition.
• Certificates should only be awarded for outstanding achievement that merits a unique recognition.

Overuse of city recognition could lead to a diminished value of the award.

RES. NO. 8378
EXHIBIT "A"
March 16, 2026 Special & Regular CC Mtg Page 240 of 282

Certificates may be awarded for:
• Outstanding volunteer service.
• Exceptional contributions to community welfare, public safety, or cultural enrichment. • Milestone achievements, such as anniversaries or retirements. • Significant accomplishments, such as awards, championships, or recognitions. • Any other action or contribution deemed appropriate by the City Council.

Process for Submitting a Request:

Requests for an award may be submitted by a City Councilmember, City staff, organizations and businesses located in the City of San Fernando, or San Fernando residents. Nominations must be submitted by filling out the “City Recognition Request Form (Attachment “A”)” to the City Manager’s Office (through the Executive Assistant to the City Manager) at least two (2) weeks in advance of the intended reception date. The completed form must include the following information:
• Name and contact information of the nominee(s).
• The type of award that is being requested (e.g., Certificate of Recognition, Proclamation, etc.). • A brief description of the contributions or achievements being recognized and their connection to the City of San Fernando (i.e., resident, business or service delivered in the City, etc.). • The language to be used on the certificate (two to three sentences maximum).

The City Recognition Request Form may be revised by the City Manager to make adjustments to the information above, as needed.

Approval Process:

Nominations will be reviewed by the City Manager’s Office to ensure alignment with the policy. The final decision to issue the award rests with the City Council.

SECTION V. TYPES OF RECOGNITION
The following award types will be made available through the program:
• Certificate of Recognition.
• Proclamation.
• Other forms of written recognition.

SECTION VI. ADMINISTRATIVE PROCEDURES
To provide staff with adequate time to prepare award materials, all requests must be submitted two weeks in advance of the intended reception date.

Once City Manager’s Office staff have received the nomination materials, they will process the award type and provide an official document to the City Clerk or Councilmember directly. Recognition materials may be presented on City letterhead or on special certificate print.

RES. NO. 8378
EXHIBIT "A"
March 16, 2026 Special & Regular CC Mtg Page 241 of 282

The design of the award shall include the following:
• The City’s logo or seal;
• The name of the recipient(s);
• A brief description of the reason for the recognition; • The date of the award; and
• Signatures of the Mayor and/or members of the City Council.

SECTION VII. LOCATION FOR PRESENTATION OF CERTIFICATES AND AWARDS Certificates of Recognition, Proclamations, or other forms of official written recognition may be presented at any of the following locations:

1. At a community event, gathering, or celebration.

2. At a location associated with the recognition being awarded (i.e., at a local business, community center, historical/cultural monument).

3. At a City Commission related to the type of recognition.

4. At a Special Meeting of City Council dedicated to community recognition.

5. At a Regular City Council Meeting (note – this should only be performed when all other options are unavailable).

SECTION VIII. SIGNATURES
Approved recognition requests will include electronic signatures from all City Councilmembers, unless one of the following scenarios applies:
• The request is for an event where only one Councilmember is attending. In this instance, only the attending Councilmember’s signature will be included.
• A Councilmember requests to have their signature excluded from a particular form. • A Councilmember requests that the recognition document only include their signature when they submit their City Recognition Request Form to the City Manager’s Office.

SECTION IX. AUTHORITY
By order of City Council Motion (Resolution No. 8378), Policy adopted by the City Council on May 5, 2025.

ATTACHMENT:

A – City Recognition Request Form
RES. NO. 8378
EXHIBIT "A"
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POLICY/PROCEDURE

SUBJECT ISSUANCE
Facility Naming Policy

ORIGINAL DATE
MAY 5, 2025

EFFECTIVE
MAY 5, 2025

CURRENT DATE
MAY 5, 2025

EFFECTIVE
MAY 5, 2025
CATEGORY POLICY NO. SUPERSEDES
CITY COUNCIL CC2025-002 N/A

MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The purpose of this policy is to establish a consistent and transparent process for naming and renaming City-owned facilities, parks, and public spaces. The policy ensures that facility names reflect the City’s history, geography, culture, or significant contributions of individuals or organizations to the community.

SECTION II. SCOPE
This policy applies to all City-owned buildings, parks, recreational facilities, plazas, streetscapes, and other public spaces under the jurisdiction of the City.

SECTION III. NAMING CRITERIA
Facility names should fall into one of the following categories:

1. Geographic Location: Names reflecting the location, neighborhood, or distinctive natural features.

2. Historical or Cultural Significance: Names representing the history, heritage, or cultural impact of the community.

3. Significant Contributions: Names honoring individuals, groups, or organizations that have made lasting contributions to the community, state, or nation.

4. Functional Use: Names reflecting the primary function of the facility (e.g., Community Center, Performing Arts Hall).

Naming in Honor of Individuals
Facilities may be named after individuals if they meet one or more of the following criteria:

1. The individual has made exceptional contributions to the City through public service, philanthropy, or volunteerism.

2. The individual has been deceased for at least five (5) years to ensure historical perspective.

3. The individual’s contributions have had a lasting and positive impact on the City.

4. The individual provided donations to fund 50% or more of the cost for the construction of a City facility.

Naming after sitting elected officials, City employees, or individuals actively serving in government is prohibited.

RES. NO. 8378
EXHIBIT "B"
March 16, 2026 Special & Regular CC Mtg Page 244 of 282

SECTION IV. NAMING REQUEST PROCESS
Submission Requirements
Requests for facility naming must be submitted in writing to the City Manager and include:

1. The proposed name and justification.

2. A biography or background information if named after a person.

3. Community significance or historical context.

4. Any supporting documents, letters of support, or endorsements.

Review and Approval Process

1. Initial Review – The City Manager’s Office will review requests for completeness and alignment with policy guidelines.

2. Public Input – If applicable, the City may solicit community feedback through public meetings or surveys.

3. Committee/Commission Recommendation – The Parks, Wellness, & Recreation Commission or other advisory bodies (as applicable) may review and provide recommendations.

4. City Council Approval – The final decision rests with the City Council and requires a majority vote.

SECTION V. RENAMING AN EXISTING FACILITY
Requests for renaming existing facilities will be considered only under exceptional circumstances, such as:

1. A demonstrated shift in community values or historical understanding.

2. Significant new contributions or findings regarding the facility’s history.

3. A compelling reason that necessitates a name change (e.g., facility repurposing).

Renaming requests follow the same process as new naming requests.

SECTION VI. AUTHORITY
By order of City Council Motion (Resolution No. 8378), Policy adopted by the City Council on May 5, 2025.

POLICY/PROCEDURE

SUBJECT ISSUANCE

GRANT MANAGEMENT POLICY

ORIGINAL DATE
August 5, 2013

EFFECTIVE
August 17, 2020

CURRENT DATE
May 5, 2025

EFFECTIVE
May 5, 2025
CATEGORY POLICY NO. SUPERSEDES
ALL DEPARTMENTS CW2025-003 FIN- (8/2020)

MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The purpose of this policy is to establish guidelines for the application, acceptance, management, and oversight of grants awarded to the City of San Fernando. The policy ensures compliance with federal, state, and local regulations while promoting transparency and accountability in grant administration.

SECTION II. SCOPE
This policy applies to all City departments, divisions, and employees involved in applying for, receiving, and managing grants, including federal, state, county, and private funding sources.

SECTION III. ROLES AND RESPONSIBILITIES
City Council
All grant funding agreement approvals and external agency partnerships must be approved by the City Council.

All grant applications in excess of $25,000 must be brought before the City Council for approval. In the instance where a grant submission window does not provide sufficient time to present a proposal to the City Council before the deadline, staff will retroactively agendize the application proposal for City Council consideration at their next possible Regular meeting.

City Manager’s Office
The Assistant to the City Manager is designated as the lead for all grants management in the City. In collaboration with the City Manager, the Assistant to the City Manager is responsible for:
• Providing oversight on all City grant activities.
• Ensuring grants align with the City’s strategic priorities and financial policies. • Supporting with grant applications (including development, interdepartmental coordination, and grant submission) and coordinating with granting agencies as needed. • Overseeing appropriation requests with legislative officials. • Tracking federal and state trends that could impact the City’s ability to apply for grants or retain existing funding.
• Keeping the City Manager and City Council apprised of any significant developments that could impact immediate grant funding availability.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 246 of 282

The City Manager is the City’s designated Responsible Representative on grants, and oversees the following tasks:
• Initially approves, prior to City Council, the initial request of staff to engage in a grant application. • Approves all Awards of less than $25,000 that are not brought forward to the City Council for direct approval.
• Receives grants and executes related contract documents when delegated to do so by the City Council. • Signs all applicable Federal Financial Reports, as the Authorized Certifying Official.

Administrative Services Department
The Finance Division supports the collection, distribution, and oversight of all grant funding. Finance’s core roles pertaining to grant management include:
• Ensuring financial compliance with grant requirements. • Monitoring grant expenditures and reporting.
• Coordinating audits related to grant funds.
• Provides technical assistance to operating departments in preparing Applications, submitting reports and maintaining records
The Administrative Services Director signs off on all required tax or payee data record forms on behalf of the City.

Department Heads
Department Heads are expected to proactively identify areas of need and relay those needs to the City Manager’s Office to support the search for alternative funding sources. Department Heads will also be responsible for:
• Identifying grant opportunities relevant to their department’s programs. • Ensuring programmatic compliance and effective grant implementation. • Supporting grant managers under their supervision with strategic decision making and budgetary considerations throughout the grant cycle.

Grant Manager
A grant manager will be assigned to each grant by the Department Head or City Manager. This assignment will take place at the initiation of the application process or once the funding has been approved by City Council in the instance where funding did not involve a direct application. The core responsibilities of the grant manager are as follows:
• Serves as the central contact for grant tracking and compliance. • Assists with grant applications, reporting, and monitoring. • Manages all invoice and reimbursement processing, liaising between vendors, the Finance Division and the Granting Agency to meet reporting deadlines and receive reimbursements in as timely a manner as possible. When a rolling timeline for reimbursements is allowed for a grant (i.e. the City has the discretion to submit for reimbursement at any point in the grant life cycle), all reimbursement requests shall be submitted to the agency at the time a related invoice is processed with the Finance Division. • Responsible for providing all required reporting documentation to the granting agency in a manner that complies with the reporting timeline outlined in the grant agreement.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 247 of 282

GRANT MANAGEMENT
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-003 (5/2025) | Page 3 of 12 POLICY/PROCEDURE:
• Responsible for meeting with designated granting agency representatives assigned to oversee the City’s administration of the grant on a quarterly basis, at minimum (or more frequently if required through the grant agreement).

SECTION IV. GRANT APPLICATION PROCESS
Pre-Approval Requirements
Before submitting a grant application, departments must:
• Obtain approval from the City Manager’s Office to ensure alignment with City goals. • Coordinate with the Finance Division to review budget impact and financial compliance. • Obtain City Council approval if the application requires a resolution or approval from the organization’s governing body or if the grant award is greater than $25,000.

Note: There may be instances where a grant must be submitted before the next regular City Council meeting. In these instances, the City Manager can authorize the initial submission of the grant, pending retroactive approval from City Council at their next regular meeting.

Application Submission
• The requesting department is responsible for completing and submitting the grant application or working directly with the City Manager’s Office to submit on their behalf. • Copies of the application must be saved in a central location on the City’s shared drive.

SECTION V. GRANT ACCEPTANCE AND AGREEMENT EXECUTION
All grant awards must be formally accepted by the City Council if required by the funding agency. The City Manager or designated official must sign grant agreements on behalf of the City.

Grant Managers will coordinate with the Finance Division to establish account codes for revenue and expenditure tracking, as well as outline budgetary impact for the City Council grant agreement approval staff report.

SECTION VI. GRANT AUDITS AND MORNITORING
The Finance Division will conduct internal grant audits to ensure compliance. If required, the City will participate in external audits conducted by the grantor or independent auditors. Departments must retain all grant-related records in accordance with the City’s Record Retention Policy.

SECTION VII. GRANT CLOSEOUT AND RETENTION
Once a grant project is complete, departments must:
• Submit final reports to the granting agency.
• Ensure all financial obligations have been met.
• Close grant accounts with the Finance Division.

All grant documentation must be stored in compliance with City Record Retention Policies.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 248 of 282

SECTION VIII. SINGLE AUDIT ACT REQUIREMENTS
The City is subject to the financial and compliance requirements of the Single Audit Act of 1984, which is applicable to all local and state governments expending more than $1,000,000 in federal financial assistance during a fiscal year. The Act seeks to:

1. Improve the financial management and accountability of state and local governments with respect to federal financial assistance programs;

2. Establish uniform requirements for audits of federal grants;

3. Promote efficient and effective use of audit resources; and

4. Assure that federal departments and agencies rely upon and use audit work performed during a single audit rather than performing the audit work themselves.

Under this Act, federal grants are included under an inclusive single audit program that is incorporated into the City's annual audit and financial report preparation process. During the audit, tests are made to determine the adequacy of the internal control structure, including that portion related to federal financial assistance programs, as well as to determine that the City has complied with applicable laws and regulations.

City’s Policy Regarding the Single Audit Approach
For federal grants included in the scope of the City’s single audit approach, it is the City’s policy that all financial and compliance issues have been met through the single audit, and follow-up audits to determine these issues are not necessary unless specifically related to findings or recommendations included in the single audit report. As noted above, the purpose of the Act is to establish uniform audit requirements, promote efficient use of audit resources, and assure that federal agencies rely upon audit work already completed; its purpose is not to audit local agencies twice. Accordingly, the City will strongly resist any efforts by federal agencies to duplicate audit work already performed in complying with Act requirements. As such, whenever federal grantor agencies request final audits, the managing department should notify the Finance Division in order to ensure a consistent response to these types of requests.

Title 2 of the U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance") and Appendix XI of the Uniform Guidance, otherwise known as the Uniform Guidance Compliance Supplement (together, "Federal Grant Regulations"), require that all governmental agencies that receive federal grants adopt a grant management policy. This Grant Management Policy ("Policy") was prepared pursuant to and as required by the Federal Grant Regulations. In the event there is any conflict between this Policy and the Federal Grant Regulations, the Federal Grant Regulations shall control. This policy sets forth an overall framework for guiding the City’s pursuit, use and management of grant resources.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 249 of 282

SECTION IX. UNIFORM GUIDANCE COMPLIANCE SUPPLEMENT
General Concepts and Framework

1. The City will actively pursue grant funding from federal, state and other sources, consistent with identified City goals and objectives.

2. Aside from entitlement grants, the City should focus its efforts on securing grants for 1) capital improvements and 2) that will benefit General Fund operations. This approach will allow the City to compete for projects we might not otherwise be able to afford while maintaining financial independence should future grant sources diminish. Where possible, grant proposals/applications shall seek both direct and indirect administrative overhead costs to maximize the financial benefit to the City and to offset Citywide administrative impacts. Indirect costs of administering grant programs will be recovered to the maximum extent allowable.

3. Grants for operating purposes may be considered on a case-by-case basis after careful consideration of the benefits of the program and the ongoing impacts on the City if grant funding is no longer available.

4. Until the City’s financial situation significantly improves, we should avoid grants that fund “pilot” operating programs or short-term staffing enhancements to existing programs. Taking on these programs could ultimately aggravate the City’s fiscal position should the desire for the program remain once the grant funding is no longer available.

5. The City will only seek grants when sufficient staff resources are available to effectively administer the program in compliance with grant requirements and successfully perform the grant work scope.

6. Indirect costs of administering grant programs will be recovered to the maximum extent feasible.

7. Operating departments have the primary responsibility for seeking out grant opportunities, for preparing effective grant applications and for successfully managing grant programs after they have been awarded.

8. Operating departments should develop a simple system that tracks grant funding availability in their functional areas. Using this system, all capital improvement plan budget requests will evaluate and document the ability of grants to assist in funding the project.

9. All grants will be maintained in accordance with any Federal, State, and Local guidelines/ laws applicable to the agreement.

City Policies
The following financial policies have been separately reviewed and approved by the City Council. These policies are incorporated into this Policy by reference, as may be applicable. All of the policies below are applicable to Federal grants where appropriate:

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 250 of 282

GRANT MANAGEMENT
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-003 (5/2025) | Page 6 of 12 POLICY/PROCEDURE:
• Cash Receipts Guidelines, Accounts Payable Guidelines, Procurement Policy, Fixed Asset Policy, Investment Policy, Travel Reimbursement Guidelines, and the City of San Fernando Municipal Code.

Activities Allowed/Unallowed and Allowable Costs/Cost Principles The requirements for allowable costs/cost principles are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:

1. All grant expenditures will be in compliance with the Uniform Guidance, State law, City policy, and the provisions of the grant award agreement will also be considered in determining allowability. Grant funds will only be used for expenditures that are considered reasonable and necessary for the administration of the program.

2. Grant expenditures will be approved by the department head when the bill or invoice is received. The terms and conditions of the Federal award will be considered when approving. The approval will be evidenced by Department Head's signature/initials on the bill or invoice. Accounts payable disbursements will not be processed for payment until necessary approval has been obtained.

3. Payroll costs will be documented in accordance with the Uniform Guidance. Specifically, compensation for personal services will be handled as set out in 2 CFR §200.430 and compensation for fringe benefits will adhere to 2 CFR §200.431 of the Uniform Guidance.

4. An indirect cost rate will only be charged to the grant to the extent that it was specifically approved through the grant budget/agreement.

5. It is the City's policy to follow federal cost principles for federal awards as set forth in 2 CFR Part 200.

Cash Management
Source of Governing Requirements — The requirements for cash management are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:

1. Most of the City's grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. If Federal grant funds are received first, care will be taken to minimize the time elapsing between receipt of Federal funds and disbursement to contractors/employees/subrecipients in accordance with 2 CFR §200.305 (b) of the Uniform Guidance.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 251 of 282

2. Cash draws will be initiated by the Department Head or designee who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained. Payments and travel costs will be handled in a manner consistent with the City's existing Accounts Payable policies and in accordance with 2 CFR §200.305 (payments) and 2 CFR §200.474 (travel costs) of the Uniform Guidance.

3. The physical draw of cash will be processed in the City's finance software, Tyler Eden, or through the means prescribed by the grant agreement for other awards.

4. Supporting documentation or a copy of the cash draw paperwork will be filed along with the approved paperwork described above and retained for audit purposes in the Finance Department.

Eligibility
Source of Governing Requirements — The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:

1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible.

2. Initial eligibility determinations will be made by the Department Head or designee based on the grant award/contract and its associated regulations. Sufficient documentation to support these determinations will be retained and made available to City management, auditors, and pass -through or grantor agencies, upon request. It is the department's responsibility to maintain complete, accurate, and organized records to support eligibility determinations.

Equipment and Real Property Management
Source of Governing Requirements — The requirements for equipment and real property are contained in the Uniform Guidance (2 CFR §200.313 for equipment and 2 CFR §200.311 for real property), 48 CFR §52.245- 1 (equipment and real property), program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

Additional Policies and Procedures. The City shall adhere to 2 CFR §200.311 and 2 CFR §200.313 of the Uniform Guidance and shall also follow the below policies and procedures:

1. All equipment and real property will be used in the program for which it was acquired or, when appropriate, other Federal programs. Equipment is defined as tangible personal property, including information technology systems, having a useful life of more than one year and a per -unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the City for financial statement purposes or $5,000.

2. When required, purchases of equipment will be pre -approved by the grantor or pass - through agency.

The Program Director will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 252 of 282

3. Equipment and real property records will be maintained, a physical inventory shall be taken every two years, and an appropriate system shall be used to safeguard assets.

4. When equipment with a current per unit fair market value of more than $5,000 is no longer needed for a Federal program, a written request for disposition instructions shall be made from the grantor agency as to what to do with the equipment prior to sale or relocation, if required by the terms and conditions of the award. If a sale will take place, proper procedures shall be used to provide for competition to the extent practical and result in the highest possible return.

5. When real property is no longer needed for the originally authorized purpose, written disposition instructions must be obtained from the awarding agency or the pass -through entity, as applicable.

When real property is sold, sales procedures must be followed that provide for competition to the extent practicable and result in the highest possible return.

Matching, Level of Effort and Earmarking
Source of Governing Requirements — The requirements for matching are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

The City defines "matching," "level of effort," and "earmarking" consistent with the definitions of the Uniform Guidance Compliance Supplement:

Matching or cost sharing includes requirements to provide contributions (usually non - Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in -kind contributions (including third -party in - kind contributions).

Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non -Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non -Federal funding of services.

Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program's funding that must/may be used for specified activities, including funds provided to subrecipients.

Earmarking may also be specified in relation to the types of participants covered.

In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:

1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of Program Director.

2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to City management, auditors, and pass -through or grantor agencies, as requested.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 253 of 282

Period of Performance
Source of Governing Requirements — The requirements for period of performance of Federal funds are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:

1. Costs will be charged to an award only if the obligation was incurred during the funding period (unless pre -approved by the Federal awarding agency or pass -through grantor agency).

2. All obligations will be liquidated no later than 90 days after the end of the funding period (or as specified by program legislation).

3. Compliance with period of performance requirements will initially be assigned to the Department Head. All Accounts Payable disbursements are subject to the review and approval of the Department Head and the Director of Administrative Services or his/her designee as part of the City's payment process.

Procurement, Suspension and Debarment
Source of Governing Requirements — The requirements for procurement are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

The requirements for suspension and debarment are contained in OMB guidance 2 CFR part 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension; Federal agency regulations in 2 CFR implementing the OMB guidance; the Uniform Guidance; program legislation; Federal awarding agency regulations; and the terms and conditions of the award.

In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:

1. Purchasing and procurement related to Federal grants will be subject to the general policies and procedures of the City. (See City's Procurement Policy and Municipal Code.)

2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price.

3. The City will avoid acquisition of unnecessary or duplicative items. Consideration will be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. The City will also analyze other means, as described in 2 CFR §200.318 of the Uniform Guidance, to ensure appropriate and economic acquisitions.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 254 of 282

4. Procurement will provide for full and open competition.

5. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents can neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. If the financial interest is not substantial or the gift is an unsolicited item of nominal value, no further action will be taken. However, disciplinary actions will be applied for violations of such standards otherwise.

6. The Government is prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. "Covered transactions" include those procurement contracts for goods and services awarded under a nonprocurement transaction (i.e., grant or cooperative agreement) that are expected to equal or exceed $25,000 or meet certain other specified criteria specified in 2 CFR §180.220. All non-procurement transactions (i.e., subawards to subrecipients), irrespective of award amount, are considered covered transactions unless they are exempt as provided in 2 CFR §180.215.

7. The City will include a suspension/debarment clause in all written contracts in which the vendor/contractor will certify that it is not suspended or debarred. The contract will also contain language requiring the vendor/contractor to notify the City immediately upon becoming suspended or debarred. This will serve as adequate documentation as long as the contract remains in effect.

8. The Department Head or designee will be responsible for running or requesting from the Finance Division a year-to-date transaction report from the City's accounting system. Any vendor with accumulated transactions equaling or exceeding $25,000 that is not subject to a written contract including a suspension/debarment clause or for which a signed statement or suspension or debarment is not on file will be subject to additional procedures. The Department Head or designee will check the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA) for the vendor name. A potential match will be followed up on immediately. Each vendor searched on EPLS will be initialed on the vendor transaction report and the report will be signed and dated on the first or last page. The vendor transaction report will be retained as evidence of the control.

9. If a vendor is found to be suspended or debarred, the City will immediately cease to do business with this vendor.

10. Executed contracts and signed quarterly vendor transaction history reports will be retained and filed by the Department Head.

Program Income Source of Governing Requirements — The requirements for program income are found in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 255 of 282

In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:

1. Program income is gross income received that is directly generated by the federally funded project during the grant period. Program income will include (but will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award.

2. The City will allow program income to be used in one of three methods, if applicable:
a. Deducted from outlays
b. Added to the project budget
c. Used to meet matching requirements
Absent specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays.

3. Program income, when applicable, will be accounted for as a revenue source in the same program code (whether it be division or project in Tyler Eden) as the Federal grant.

Reporting
Source of Governing Requirements — Reporting requirements are contained in the following sources:

Financial reporting, 2 CFR §200.327; Monitoring and reporting program performance, 2 CFR §200.328; Program legislation; Federal awarding agency regulations; and the terms and conditions of the award.

In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:

1. Reports will be submitted in the frequency and within the deadlines required under the Federal Grant Regulations, which requirements vary depending on whether a financial, performance or special report is involved.

2. Reports will be completed using the standard forms (as applicable) and method of delivery (i.e., a -mail, grantor website, postal service, etc.) provided in the Uniform Guidance Compliance Supplement.

3. Regardless of the method of report delivery, a copy of the submitted report will be retained along with any documentation necessary to support the data in the report. The report will evidence the date of submission in order to document compliance with timeliness requirements. This may be done either physically or electronically.

4. Financial reports will always be prepared based on the general ledger using the required basis of accounting (i.e., cash or accrual). In cases where financial data is tracked outside of the accounting system (such as in spreadsheets or paper ledgers), this information will be reconciled to the general ledger prior to report submission.

RES. NO. 8378
EXHIBIT "C"
March 16, 2026 Special & Regular CC Mtg Page 256 of 282

5. Any report with financial -related data will either be prepared or reviewed by the Department Head and reviewed by the Director of Administrative Services and will have the appropriate review based on specific grant guidelines.

6. Preparation of reports will be the responsibility of Department Head or designee. All reports (whether financial, performance, or special) must be reviewed and approved (as applicable) prior to submission.

This will be evidenced by either physical signatures or electronic approval.

7. Copies of submitted reports and data will be filed with supporting documentation and any follow-up correspondence from the grantor or pass-through agency. Copies of all such reports will be made available to City management, auditors, and pass-through or grantor agencies, as requested.

Subrecipient Monitoring
Source of Governing Requirements — The requirements for subrecipient monitoring are contained in 31 USC 7502(f)(2)(B) (Single Audit Act Amendments of 1996 (Pub. L. No. 104-156)), Uniform Guidance and any applicable sources referenced therein, program legislation, 2 CFR parts 25 and 170, and 48 CFR parts 4, 42, and 52 Federal awarding agency regulations, and the terms and conditions of the award.

The City will review and oversee subrecipient activity and obtain a copy of their Single Audit. Other oversight processes and procedures will be established on a case by case basis, dependent on grant requirements and the level of activity of the subrecipient.

Special Tests and Provisions
Source of Governing Requirements — The laws, regulations, and the provisions of contract or grant agreements pertaining to the program.

In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:

1. The Department Head will be assigned the responsibility for identifying compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation.

SECTION X. AUTHORITY
By order of City Council Motion (Resolution No. 8378), Policy adopted by the City Council on May 5, 2025.

POLICY/PROCEDURE

SUBJECT ISSUANCE

USE OF COMMUNITY INVESTMENT FUND

ORIGINAL DATE
MAY 5, 2025

EFFECTIVE
MAY 5, 2025

CURRENT DATE
MAY 5, 2025

EFFECTIVE
MAY 5, 2025
CATEGORY POLICY NO. SUPERSEDES
CITY COUNCIL/CITY MANAGER’S OFFICE CC2025-004 N/A

MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The purpose of this policy is to establish clear guidelines for the allocation and use of community investment funds by the City Council pertaining to Community Investment Fund programs.

SECTION II. SCOPE
This policy applies to the management and use of any monies that are allocated to the City through a “Community Investment Fund” program. The procedure outlines the processes for application, evaluation, and approval.

SECTION III. BACKGROUND
Community Investment Funds are public monies allocated to elected officials—typically city councilmembers— to support small-scale community projects, events, or initiatives. These funds are designed to enhance quality of life and support localized needs that may not be addressed through the standard citywide budgeting process.

Community Investment Funding may be provided directly through the City’s participation or membership with another governmental agency, non-governmental organization, joint powers authority, community donation, or contractual agreement with a private organization, among other things. In cases where there are contractual constraints that require funds to be used in a manner that directly supports a specific component of the community, those contractual guidelines will supersede this policy.

SECTION IV. ELIGIBLE USES
If not otherwise specified through a funding agreement, Community investment funds may be used for a project or program aligning with one or more of the following uses:
• Cultural, recreational, or educational programs.
• Environmental sustainability projects.
• Community events or activities that benefit the public. • Infrastructure improvements (e.g., parks, recreation, etc.). • Public safety enhancements.
• Economic development initiatives.
• Other uses approved by City Council.

RES. NO. 8378
EXHIBIT "D"
March 16, 2026 Special & Regular CC Mtg Page 258 of 282

SECTION V. INELIGIBLE USES
Community investment funds may not be used for:
• Personal expenses or individual benefits.
• Political campaigns or activities.
• Projects that conflict with City policies or regulations. • Funding for private or for-profit entities without a direct public benefit. • Any organization that is a conflict of interest for any Councilmember (i.e., by receiving confers a financial benefit to a Councilmember and may create a financial conflict of interest.

SECTION VI. APPLICATION PROCESS
Councilmembers will complete the Request to Utilize Community Investment Fund form provided by the City Manager’s Office (Attachment “A”) and submit the original copy to the Executive Assistant to the City Manager to obtain/confirm City Councilmember’s authorization.

The City Manager will review the form and provide approval for funds to be distributed with the Administrative Services Department within one (1) week. If the City Manager does not approve the request, the request can be brought to City Council for final determination and approval.

SECTION VII. FUND DISTRIBUTION PROCESS
The Administrative Services Department will distribute funds directly to the approved community investment fund recipient upon approval by the City Manager or City Council. The Finance Division will process the request, which will be reflected on the warrant report at a regular City Council meeting within one (1) month of City Manager or City Council approval.

A special check request can be granted in the instance where City Council has provided prior authorization for the distribution of funds to the fund recipient.

SECTION VIII. AUTHORITY
By order of City Council Motion (Resolution No. 8378), Policy adopted by the City Council on May 5, 2025.

ATTACHMENT:

A. Request to Utilize Community Investment Fund Form
RES. NO. 8378
EXHIBIT "D"
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RES. NO. 8378
EXHIBIT "D"
March 16, 2026 Special & Regular CC Mtg Page 260 of 282 Z
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RES. NO. 8378
EXHIBIT "D"
March 16, 2026 Special & Regular CC Mtg Page 261 of 282

`
Whereas, as a proud lifelong resident of the San Fernando Valley, a graduate of St. Genevieve High School, and an alumna of the University of San Francisco with a degree in finance, Ms. Belinda Barragan exemplified steadfast leadership rooted in service, integrity, and love for her community; and Whereas, Ms. Barragan was one of the preeminent Latina leaders, political strategists, and public policy experts in the State of California, dedicating more than 30 years to advancing working families and uplifting Latino communities. Ms. Barragan was at the forefront of building Latino political power in the San Fernando Valley, playing a pivotal role in ensuring the election of key Latino leaders and shaping the trajectory of civic leadership in our region and across the state; and Whereas, she served as Campaign Manager for numerous distinguished public servants, including leading the first campaign of the now Senior United States Senator from California, Alex Padilla, and contributing to the successful campaigns of Assemblymember and Congressman Tony Cárdenas, California Senator Lou Correa, and Richard Alarcón. Her commitment to public service included serving as District Director and Legislative Analyst for Assemblymember Tony Cárdenas in the 39th Assembly District, where she worked tirelessly to advance policies benefiting working families; and Whereas, as Assistant Director of Government and Community Relations at UCLA, Ms. Barragan advocated before the California Legislature to secure millions of dollars in resources, strengthening one of the nation’s leading public universities. She further demonstrated her commitment to economic empowerment as Board Treasurer of New Economics for Women, the first Latina community development corporation in the nation; and
Whereas, for over 15 years, she served as the founding Director of Community Engagement for Hispanas Organized for Political Equality (HOPE), leading its public policy agenda and managing the renowned HOPE Leadership Institute, mentoring and inspiring generations of Latina leaders across California and the nation. Serving as regional Director for the Latino Issues Forum, she expanded civic engagement efforts and mobilized advocacy in support of critical policy initiatives impacting Latino communities throughout Los Angeles; and
Whereas, though much of her work was behind the scenes, her impact on public service, civic engagement, and the advancement of Latinas and working families is immeasurable and will continue to shape future generations.

Now, Therefore, the San Fernando City Council
that the City Council of the City of San Fernando hereby honors and celebrates the life, legacy, and extraordinary contributions of Ms. Belinda Barragan, and expresses its deepest gratitude for her enduring commitment to community empowerment and public service.

MARY SOLORIO

COUNCILMEMBER

JOEL FAJARDO
MAYOR

MARY MENDOZA

COUNCILMEMBER
PATTY LÓPEZ

COUNCILMEMBER

VICTORIA GARCIA

VICE MAYOR

PROCLAMATION
March 16, 2026 Special & Regular CC Mtg Page 262 of 282 March 16, 2026 Special & Regular CC Mtg Page 263 of 282 This Page
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March 16, 2026 Special & Regular CC Mtg Page 264 of 282

AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Mary Mendoza
Date: March 16, 2026
Subject: Discussion and Consideration to Approve a Waiver of Application of the City Recognition Requests Policy Established Under Resolution No. 8378 in light of Special Case-Specific Circumstances, and Approve a Presentation of a Proclamation Recognizing Nancy C. Avery
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to approve a Waiver of Application of the City Recognition Requests Policy to present a Proclamation recognizing Nancy C. Avery for her historic achievements and lasting contributions to the San Fernando Valley region (Attachment “B”), and concurrently approve a presentation of a Proclamation Recognizing Nancy C. Avery.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the March 16, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

A. Request to Agendize an Item for City Council Discussion/Consideration B. Proclamation recognizing Nancy C. Avery
March 16, 2026 Special & Regular CC Mtg Page 265 of 282 ŝƚǇŽƵŶĐŝůͮϭϭϳDĂĐŶĞŝů^ƚƌĞĞƚͮ^ĂŶ&ĞƌŶĂŶĚŽ͕ϵϭϯϰϬͮ;ϴϭϴͿϴϵϴͲϭϮϬϭͮ&ŽƌŵηͲϬϬϯ͘ϯ ;ϭϬͬϮϬϮϱͿͮWĂŐĞϭ ŽĨϭ Z
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ATTACHMENT "A"
Mary Mendoz Councilmember
Presentation of a Proclamtion Recognizing Nancy C. Avery Nancy C. Avery was a pioneering public servant and community leader who made history as the first Black woman Postmaster, having been appointed during the administration of President John F.

Kennedy. Her leadership and dedication to public service broke barriers during a time when opportunities for women, particularly women of color, were limited, and her contributions had a lasting impact on communities throughout the Northeast San Fernando Valley. Her influence extended beyond Pacoima into neighboring communities, including the City of San Fernando, reflecting the shared history and regional connections within the San Fernando Valley.

The recent dedication and unveiling of Nancy C. Avery Square in Pacoima provided an opportunity to recognize her legacy. This item is being requested to formally acknowledge her historic achievements and ensure her contributions are included in the official City record of the City of San Fernando.
✔
Present a Proclamation recognizing Nancy C. Avery for her historic achievements and lasting contributions to communities throughout the Northeast San Fernando Valley, including the City of San Fernando.

March 16, 2026 Special & Regular CC Mtg Page 266 of 282

`
Nancy C. Avery
Whereas , Nancy C. Avery was a pioneering public servant whose leadership and dedication made a lasting impact on communities throughout the Northeast San Fernando Valley; and
Whereas , she made history as the first Black woman Postmaster, having been appointed during the administration of President John F. Kennedy, breaking barriers during a time when opportunities for women, particularly women of color, were limited; and
Whereas , her commitment to service, mentorship, and community advancement created opportunities for others and established a legacy of perseverance, leadership, and empowerment; and
Whereas , her influence extended beyond Pacoima into neighboring communities across the San Fernando Valley, including the City of San Fernando, reflecting the shared history and regional connections within the Valley; and Whereas , the dedication and unveiling of Nancy C. Avery Square serves as a lasting tribute to her life, achievements, and contributions to the community; Whereas , though much of her work was behind the scenes, her impact on public service, civic engagement, and the advancement of Latinas and working families is immeasurable and will continue to shape future generations.

Now, Therefore, the San Fernando
City Council that the City Council of the City of San
Fernando hereby recognizes and honors Nancy C. Avery
for her historic achievements and her enduring legacy of leadership, service, and community impact throughout
the San Fernando Valley.

M ARY SOLORIO

C OUNCILMEMBER

JOEL F AJARDO
M AYOR

M ARY M ENDOZA

C OUNCILMEMBER
PATTY L ÓPEZ

C OUNCILMEMBER

VICTORIA G ARCIA

V ICE M AYOR

P ROCLAMATION
March 16, 2026 Special & Regular CC Mtg Page 267 of 282 This Page
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March 16, 2026 Special & Regular CC Mtg Page 268 of 282 March 16, 2026 Special & Regular CC Mtg Page 269 of 282 This Page
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March 16, 2026 Special & Regular CC Mtg Page 270 of 282

I have placed this on the agenda (Attachment “A”) for City Council to receive and file the presentation by Dr. Merillis McClurry Scott, regarding the programs and services provided by Strength United.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the March 16, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

A. Request to Agendize an Item for City Council Discussion/Consideration March 16, 2026 Special & Regular CC Mtg Page 271 of 282 ŝƚǇŽƵŶĐŝůͮϭϭϳDĂĐŶĞŝů^ƚƌĞĞƚͮ^ĂŶ&ĞƌŶĂŶĚŽ͕ϵϭϯϰϬͮ;ϴϭϴͿϴϵϴͲϭϮϬϭͮ&ŽƌŵηͲϬϬϯ͘ϯ ;ϭϬͬϮϬϮϱͿͮWĂŐĞϭ ŽĨϭ Z
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ATTACHMENT "A"
Mary Mendoza Councilmemeber
Presentation by Dr. Merillis McClurry Scott on the Programs and Services of Strength United Mr. Merillis McClurry Scott, Ph.D., will provide a presentation to the City Council regarding Strength United, an organization that provides prevention education, advocacy, and support services for individuals and families impacted by domestic violence, sexual assault, child abuse and otherforms of interpersonal violence. Strength United serves communities throughout the San Fernando Valley and operates an office in the City of San Fernando. The presentation will provide information about the services available and how residents of San Fernando can access these important resources. ✔
Receive and file the presentation by Dr. Merillis McClurry Scott, regarding the programs and services provided by Strength United.

March 16, 2026 Special & Regular CC Mtg Page 272 of 282 March 16, 2026 Special & Regular CC Mtg Page 273 of 282 This Page
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March 16, 2026 Special & Regular CC Mtg Page 274 of 282

AGENDA REPORT
CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Vice Mayor Victoria Garcia and Councilmembers
From: Mayor Joel Fajardo
Date: March 16, 2026
Subject: Discussion Regarding City Council Priorities and Timelines for Items the City Council Would Like Completed by Approximately June 30
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council to provide direction to staff regarding any priority items the City Council would like staff to pursue or attempt to complete by approximately the end of the fiscal year.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the March 16, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration Exhibit “A” – Proposed List of Priority Items – Will be distributed on Monday, March 16.

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Joel Fajardo Mayor
Continued Discussion of City Council Priorities and Timelines for Items the City Council Would Like Completed by Approximately June 30
This item is intended to provide an opportunity for the City Council to continue its discussion regarding Council priorities and to provide feedback on items the City Council would like staff to attempt to complete by approximately the end of the fiscal year. ✔
Provide direction to staff regarding any priority items the City Council would like staff to pursue or attempt to complete by approximately the end of the fiscal year.

ATTACHMENT "A"
Attachment will be distributed at the Council Meeting on March 16, 2026.

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March 16, 2026 Special & Regular CC Mtg Page 278 of 282

AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Vice Mayor Victoria Garcia
Date: March 16, 2026
Subject: Discussion and Consideration Regarding a City Recognition of Welcome Home Vietnam Veterans Day
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to provide staff direction to recognize March 30 of each year as Welcome Home Vietnam Veterans Day and to commemorate the day and the veterans this year.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the March 16, 2026, City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

A. Request to Agendize an Item for City Council Discussion/Consideration B. Los Angeles City Council Resolution
C. State of California Proclamation
March 16, 2026 Special & Regular CC Mtg Page 279 of 282 ŝƚǇŽƵŶĐŝůͮϭϭϳDĂĐŶĞŝů^ƚƌĞĞƚͮ^ĂŶ&ĞƌŶĂŶĚŽ͕ϵϭϯϰϬͮ;ϴϭϴͿϴϵϴͲϭϮϬϭͮ&ŽƌŵηͲϬϬϯ͘ϯ ;ϭϬͬϮϬϮϱͿͮWĂŐĞϭ ŽĨϭ Z
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Victoria Garica Vice Mayor
City Recognition of Welcome Home Vietnam Veterans Day
National Vietnam War Veterans Day is observed annually on March 29 to honor the service and sacrifice of veterans who served during the Vietnam War, particularly recognizing those who did not receive a proper welcome home. Established by Congress in 2017, this day marks the final withdrawal of U.S. troops in 1973.

Vietnam Veterans represented nearly 10% of their generation. They fought under challenging conditions and when their service ended, were not always welcome when they returned home.

President Obama highlighted that one of our country's most painful times was Vietnam and how we treated our service members who served there. “You were often blamed for a war you didn't start when you should have been commended for serving your country with valor,” he said. “You came home and sometimes were denigrated when you should have been celebrated.” The Vietnam War 50th Commemoration is our opportunity to celebrate the Veterans' and families' service and sacrifice.

In 2010, the Los Angeles City Council issued a resolution declaring March 30, 2010 as "Welcome Home Vietnam Veterans Day" in the City of Los Angeles and continues to recognize that day every year. The state of California designated March 30 of each year as Welcome Home Vietnam Veterans Day. Governor Newsom issued a proclamation declaring March 30 as Welcome Home Vietnam Veterans Day.
✔
I recommend that the City of San Fernando likewise recognize March 30 of each year as Welcome Home Vietnam Veterans Day and to commemorate the day and the veterans this year.

March 16, 2026 Special & Regular CC Mtg
ATTACHMENT "A"

Page 280 of 282 ends

Of-() 75{ -S I RESOLUTION
WHEREAS, the Vietnam War was fought in Vietnam from 1961 to 1975, and involved North Vietnam and the VietCong in conflict with United States Armed Forces and South Vietnam; and
WHEREAS, members of the United States Armed Forces began serving in an advisory role to the South Vietnamese in 1961; and
WHEREAS, in 1965, United States Armed Forces ground combat units arrived in Vietnam; and
WHEREAS, by the end of 1965, there were 80,000 United States troops in Vietnam, and by 1969 a peak of approximately 543,000 troops was reached; and WHEREAS, on January 27, 1973, the Treaty of Paris was signed, which required the release of all United States prisoners-of-war held in North Vietnam and the withdrawal of all United States Armed Forces from South Vietnam; and
WHEREAS, on March 30, 1973, the United States Armed Forces completed the withdrawal of combat troops from Vietnam; and
WHEREAS, more than 58,000 members of the United States Armed Forces lost their lives in Vietnam and more than 300,000 members ofthe Atmed Forces were wounded; and WHEREAS, the Vietnam War was an extremely divisive issue among the people of the United States; and
WHEREAS, members of the United States Armed Forces who served bravely and faithfully for the United States during the Vietnam War were caught upon their return home in the crossfire of public debate about the involvement of the United States in the Vietnam War; and WHEREAS, Congress has established March 30 as "Welcome Home Vietnam Veterans Day" to honor Vietnam veterans; and
WHEREAS, it would be appropriate for the City of Los Angeles to join in recognition of "Welcome Home Vietnam Veterans Day" to honor those members of the United States Armed Forces who served in Vietnam;
NOW, THEREFORE, BE IT RESOLVED that the Los Angeles City Council hereby declares March 30,2010, as "Welcome Home Vietnam Veterans Day" in ths!=ity of Los Angeles.

MAR 2 3 2010
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ATTACHMENT "B"
March 16, 2026 Special & Regular CC Mtg Page 281 of 282 ATTACHMENT "C"
March 16, 2026 Special & Regular CC Mtg Page 282 of 282

San Fernando City CouncilMarch 16, 2026

San Fernando City Council
March 16, 2026