Agenda packet — San Fernando City Council, April 20, 2026 (part 2 of 3)

Anniversary of the United States Declaration of Independence. During the discussion, the City Council requested that staff return with additional information comparing the costs of hosting a drone show on Saturday, July 4, 2026, versus an alternate date of Saturday, June 27, 2026.

5. On March 16, 2026, the City Council directed staff to celebrate the 250th anniversary on Saturday, June 27th in conjunction with Foodzilla event in front of City Hall with entertainment and decorations of the civic area, and celebrate Independence Day Celebration on Saturday, July 4th with a drone show at Recreation Park.

ANALYSIS:

Independence Day remains a significant celebration for the community, fostering civic pride and providing an opportunity for residents to come together in recognition of the nation’s history and shared values. In 2026, this celebration is further enhanced by the commemoration of the 250th Anniversary of American Independence.

On March 16, 2026 the City Council directed staff to host two (2) separate events to celebrate Independence Day and the 250th Anniversary of American Independence as follows:
• A 250th Anniversary celebration held in collaboration with the Foodzilla event on Saturday, June 27, 2026, in front of City Hall, including live entertainment, commemorative activities, and decoration of the civic area; and • An Independence Day Celebration with a drone show on Saturday, July 4, 2026, at Recreation Park.

The annual ongoing Independence Day event budget is $52,000. The separation of the events presents two primary challenges. First, associated costs will span over two fiscal years, the current 2025–2026 fiscal year and the upcoming 2026–2027 fiscal year. This necessitates a $5,000 budget amendment for the current fiscal year that will be offset in next year’s budget.

Second, holding two events increases expenses for audio services, which are required for both dates, thereby reducing the funding available for civic area decorations. The estimated cost for the July 4th Drone Show with additional expenses for sound, minimal event support, and fire marshal services will cost $47,000. The June 27th event will also require live entertainment as part of the 250th Anniversary celebration, which will cost an additional $5,000. While the current budget can accommodate all costs related to separating the events, no funding would be available for decorations due to the increased audio requirements. To facilitate decorations within the recommended Civic area, an additional budget amendment for $5,000 would be required. The below table presents a detailed breakdown of event activities along with their associated costs:

April 20, 2026 Special & Regular CC Mtg Page 226 of 421 Discussion and Consideration to Adopt a Resolution Amending the Fiscal Year 2025-2026 Budget for the 250th Anniversary of American Independence Celebration Event on June 27, 2026; and Adopt a Resolution Appropriating Funds for the Purchase of Decorations

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TABLE 1: Event Cost Breakdown
Event America 250th Celebration Independence Day Celebration Date June 27, 2026 July 4, 2026
Activities Involved • Combined with Foodzilla Event
• Stage and sound costs
• Performance cost
• Sound costs
• Drone show costs
• Fire Marshal services
Fiscal Year Budget 2025-26 2026-27
Proposed Budget $5,000 $47,000
Additional Budget
Requested
$5,000 for America 250 signage &
decorations
Staff will continue to pursue sponsorship opportunities to offset costs; however, no sponsorships have been secured to date.

BUDGET IMPACT:

The annual ongoing Independence Day event budget is $52,000. With City Council’s direction to host the 250th Anniversary Celebration on June 27th and the Drone Show on July 4th, a budget amendment is needed for the 2025-2026 fiscal year for the $5,000 in costs for the June 27th event since occurring in the current year. The 2026-2027 fiscal year proposed budget will, in turn, be adjusted to $47,000 to account for the variance and offset costs. Should the City Council wish to include decorative elements within the Civic Center or event areas, an additional allocation of $5,000 would be required to support those enhancements and a secondary budget resolution adopted accordingly.

CONCLUSION:

Staff recommends that the City Council adopt Resolution No. 8448 amending the Fiscal Year 2025-2026 Budget for the 250th Anniversary of American Independence Celebration Event on June 27, 2026; and Adopt Resolution No. 8449 appropriating funds for the purchase of decorations.

ATTACHMENTS:

A. Resolution No. 8448
B. Resolution No. 8449
April 20, 2026 Special & Regular CC Mtg Page 227 of 421

ATTACHMENT A
RESOLUTION NO. 8448

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON APRIL 20, 2026, REGARDING 250TH ANNIVERSARY OF

AMERICAN INDEPENDENCE CELEBRATION EVENT
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the revenues and expenditures of the current City budget; and
WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending July 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on July 1, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:
250TH ANNIVERSARY OF AMERICAN INDEPENDENCE CELEBRATION EVENT Increase in Expenditures $5,000
Account No. 001-424-1386-4260

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS __ day of ________, 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
April 20, 2026 Special & Regular CC Mtg Page 228 of 421 RES. NO. 8448
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8448 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the ____ day of ________, ____, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _________, 2026.

Julia Fritz, City Clerk
April 20, 2026 Special & Regular CC Mtg Page 229 of 421

ATTACHMENT A
RESOLUTION NO. 8449

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON APRIL 20, 2026, REGARDING 250TH ANNIVERSARY OF

AMERICAN INDEPENDENCE CELEBRATION EVENT DECORATIONS
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the revenues and expenditures of the current City budget; and
WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending July 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on July 1, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:
250TH ANNIVERSARY OF AMERICAN INDEPENDENCE CELEBRATION EVENT DECORATIONS Increase in Expenditures $5,000
Account No. 001-424-1386-4300

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS __ day of ________, 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
April 20, 2026 Special & Regular CC Mtg Page 230 of 421 RES. NO. 8449
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8449 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the ____ day of ________, ____, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _________, 2026.

Julia Fritz, City Clerk
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April 20, 2026 Special & Regular CC Mtg Page 234 of 421

AGENDA REPORT
COMMUNITY DEVELOPMENT DEPARTMENT 117 MACNEIL STREET, CA 91340 (818) 898-1227 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Ron Garcia, Director of Community Development
Date: April 20, 2026
Subject: Consideration to Approve an Access Driveway License Agreement with R&M VEADY Inc. for One-Way Access into City-owned Parking Lot No. 4 RECOMMENDATION:

It is recommended that the City Council:
a. Approve an Access Driveway License Agreement with R&M VEADY Inc. (Attachment “A”- Contract No. 2500) for one-way access into the City-owned Parking Lot No. 4 (1000 Truman Street) from the adjacent commercial parking lot located at 104 S. Maclay Avenue; and b. Authorize the City Manager, or designee, to execute the Agreement subject to any non-substantive changes.

BACKGROUND:

1. On May 3, 2021, the City Council approved Access Driveway License Agreement (“Access Agreement”) with 1100 Truman Street LLC (Attachment “B” - Contract No. 1984) for One-Way Access into City-owned Parking Lot No. 5 located at 1000 Truman Street to improve safety, parking utilization, and traffic circulation challenges.

2. On August 16, 2022, Provo 26 LLC (“property owner”) submitted a Site Plan Review (SPR2022- 040) for façade and site improvements for the former Firestone building located at 104 South Maclay Avenue. The site plan proposed the conversion of the existing building into three (3) restaurant and retail units with outdoor seating. At that time, the property owner had inquired about a parking lot connection to City Parking Lot No. 4 at the request of prospect tenants. Staff agreed to explore implementing the connection between the two (2) lots to improve traffic safety and circulation, and parking utilization.

3. On November 30, 2022, the Community Development Department approved Site Plan Review SPR 2022-040 for façade and site improvements including converting the existing building into commercial retail/restaurant units with outdoor dining including condition to receive approval for the driveway connection to City Parking Lot No. 4, and reduction of width of the existing two-way driveway to a one-way driveway entrance on Maclay Street (Attachment “C”).

April 20, 2026 Special & Regular CC Mtg Page 235 of 421 Consideration to Approve an Access Driveway License Agreement with R&M VEADY Inc. for One-Way Access into City Owned Parking Lot No. 4

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4. On December 29, 2022, the property owner for 104 South Maclay Avenue submitted a Site Plan Review (SPR2022-065) requesting a parking lot connection between City Parking Lot No. 4 and 104 South Maclay Avenue (“private lot”).

5. On May 25, 2023, staff attended the San Fernando Mall Association Board (“Board”) monthly meeting to discuss the connection of the former Firestone site parking lot to City Parking Lot No. 4 and present the site plan. Eight (8) members from the association were in attendance and expressed their support of the connection.

6. In March 2025, the adjacent property owner at 104 South Maclay Avenue (Formerly Firestone Tires) approached the City to discuss moving forward with the connection to City-owned Parking Lot 4. After reviewing the development file and record, staff agreed to discuss implementing the connection between the two (2) lots to enhance pedestrian safety, parking utilization, and site circulation.

ANALYSIS:

The property owner of the former Firestone property located at 104 South Maclay Avenue ("private lot") has been working with staff to repurpose the existing building into a multi-tenant building accommodating three restaurant and/or retail spaces. As part of this redevelopment, a prospective tenant, Panda Express, requested a parking lot connection with City Parking Lot No. 4 to improve access and parking on the private lot. Therefore, the property owner proposed a driveway connection similar to the driveway connection between Chipotle (across the street) and City Parking Lot No. 5, which was approved by the City Council on May 3, 2021 (Attachment “B”).

Design and Traffic Management.

Staff has been working with the property owner on the design of the proposed driveway connection between City Parking Lot No. 4 and the adjacent private lot. Establishing this connection is a key economic development initiative intended to address traffic and pedestrian access and circulation while minimizing the loss of parking spaces and landscape. The proposed connection will be a one-way driveway access from the private lot into the City parking lot. This design will not result in any loss of existing parking spaces, as the parking spaces adjacent to the driveway connection will be re-striped to accommodate compact parking spaces, resulting in an increase of one parking stall. To ensure safety, traffic measures such as ground directional arrows, signage, speed bumps, and a designated pedestrian pathway will be implemented in the City Parking Lot No. 4 and the private lot.

April 20, 2026 Special & Regular CC Mtg Page 236 of 421 Consideration to Approve an Access Driveway License Agreement with R&M VEADY Inc. for One-Way Access into City Owned Parking Lot No. 4

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Mall Association Board Consultation.

On May 25, 2023, a design of the proposed driveway connection was presented to the Mall Association Board ("Board"). The Board expressed support for the connection and suggested some additional items to be included in the agreement, along with staff's responses:

1. Addition of a speed bump within the connection: The City's Contract Traffic Engineer advised against immediate installation of a speed bump due to the driveway's 45-degree angle design. A six-month monitoring period will be implemented to assess the situation before considering any traffic calming measures. The agreement includes a condition for reassessment if needed.

2. Assign several parking stalls for short-term parking or pick-up only: The property owner may designate 30-minute only parking spaces within their own parking lot, but not in City Parking Lot No. 4.

3. Request for additional lights at the rear of the building: This request is already addressed as part of the conditions of approval for facades and site improvements.

4. Increase the size of the trash enclosure on the private lot: The appropriate size of the trash enclosure will be determined during the construction plan review for compliance with the building code, depending on the building's use.

5. Install a mirror and speed bump in the alley behind the former Firestone building: The alley already has speed bumps, but Public Works will re-evaluate the existing condition and determine if additional speed bumps are necessary. The property owner supports the addition of a mirror.

6. Installation of a mid-block flashing light on Truman Street: This existing condition will be reviewed separately by the Public Works Department.

Responsibility and Improvements.

As the need for the connection arises due to the adjacent private lot's redevelopment, the property owner will be responsible for constructing the one-way driveway access and all associated improvements. The proposed Access Agreement (Attachment “A”), requires all improvements to be made by the property owner. A proposed Site Plan and Conditions of Approval showing the proposed connection and all associated improvement is included as Exhibit “B” and Exhibit “C” to Attachment “A”.

The following improvements will be made at the property owner's sole expense:

1. Installation of a one-way driveway access connection, not to exceed 12 feet six inches in width, angled in the direction of traffic flow into City Parking Lot No. 4, along the common boundary between City Parking Lot No. 4 and the private lot.

April 20, 2026 Special & Regular CC Mtg Page 237 of 421 Consideration to Approve an Access Driveway License Agreement with R&M VEADY Inc. for One-Way Access into City Owned Parking Lot No. 4

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2. Restripe of the parking spaces in City Parking Lot No. 4 along the shared property line to compact parking spaces, without reducing the number of existing parking spaces.

3. Paint new and existing directional arrows on the ground in City Parking Lot No. 4 and the private lot to guide traffic flow effectively.

4. Addition of two "Do Not Enter" or “No Exit” signs facing traffic in City Parking Lot No. 4 to prevent vehicles from entering the driveway connection incorrectly.

5. Addition of two "One Way Only" signs facing traffic in the private lot to inform drivers that they can only enter from one side of the driveway connection.

6. Addition of a designated pedestrian walkway adjacent to the driveway connection from City Parking Lot No. 4 to the sidewalk of the multi-tenant building on the private lot.

7. Install additional mirrors along the alley as determined by the Director of Public Works.

8. Installation of speed bumps as specified in the Access Agreement may be required along the frontage of the multi-tenant building on the private lot as approved by the Director of Public Works.

9. Installation of additional lighting along the rear of the existing building on the private lot to enhance safety.

10. Ensure no cross drainage occurs from the private lot into City Parking Lot No. 4.

Agreement Terms.

Staff worked collaboratively with the property owner to negotiate an access agreement and design a connection between the lots while minimizing impacts to existing parking and on-site circulation.

The proposed Access Agreement (Attachment “A”) and Circulation Plan (Exhibit “B” to Attachment “A”) are the result of multiple coordination meetings with City staff, the City Attorney, and the property owner.

The proposed Access Agreement includes the following provisions, with additional terms detailed within the agreement:

1. One-way Access: A drive aisle, not less than 12 feet wide, will be created between the Property Owner’s Parcel (104 S. Maclay Avenue) to allow vehicular access in one (1) direction from the Owner’s Parcel to the City Owned Parking Lot 4 (1000 Truman Street).

2. Improvements: The Access Driveway shall be constructed in compliance with the approved final Site Plan and the Conditions of Approval. Owner agrees not to build, or grant others permission to build, any permanent or temporary structures on the Access Driveway license area. In addition, Owner, and Owner’s successors in interest, shall not expand nor modify April 20, 2026 Special & Regular CC Mtg Page 238 of 421 Consideration to Approve an Access Driveway License Agreement with R&M VEADY Inc. for One-Way Access into City Owned Parking Lot No. 4

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the Access Driveway, without the express written consent of City. Prior to the issuance of an Acceptance of Improvements, all work shall be completed to the satisfaction of City.

3. Vehicular Access and Safety: At least six months after issuance of an Acceptance of Improvements and once each year thereafter, the City may evaluate the impact of vehicular access on pedestrian and traffic safety. The City reserves the right to require Owner to install at Owner’s expense, necessary and appropriate traffic calming measures, such as speed bumps, as determined by the Director of Public Works as a result of such assessment.

4. Term: In exchange for the Property Owner making all improvements identified in Exhibit “B” at their expense, the city will not revoke the Property Owner’s right to access the connection for fifteen (15) years from the effective date of the Access Agreement.

Thereafter, the City may terminate the Access Agreement, with or without cause, with 180- day advanced notice to the Property Owner.

5. Compliance With Law/Permits: The property owner holds sole responsibility for adhering to all pertinent laws, rules, statutes, and regulations applicable to the access drive aisle and associated improvements. Additionally, the property owner must secure all necessary governmental permits required for the project.

6. Title to City Lot: The property owner acknowledges and agrees to have no easement, title, interest, or estate in any portion of City Lot as a result of this Agreement. Moreover, the property owner shall not initiate or permit the recording of any lien connected to this Agreement on City Lot. Under no circumstances shall City Lot be utilized as collateral for any financial transaction.

7. No Recording: The property owner shall not, under any circumstances, record this Agreement or any related notice with the County Recorder, as doing so would result in the automatic termination of the Agreement.

The proposed Access Agreement delineates essential terms governing the one-way driveway connection between City Parking Lot No. 4 and the private lot. These provisions are designed to ensure compliance with applicable regulations, define the scope of access and responsibility, and protect the interests of both parties involved. Additional terms beyond those summarized provide further clarity and specificity within the comprehensive agreement.

BUDGET IMPACT:

There is no budget impact to the General Fund as a result of this proposed license agreement consideration. The access and circulation improvements proposed as part of the Access Agreement are to be constructed at the sole expense of the property owner.

April 20, 2026 Special & Regular CC Mtg Page 239 of 421 Consideration to Approve an Access Driveway License Agreement with R&M VEADY Inc. for One-Way Access into City Owned Parking Lot No. 4

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CONCLUSION:

Staff recommends that the City Council approve the Access Agreement with R&M Veady Inc. for one-way access into the City-owned Parking Lot No. 4.

ATTACHMENTS:

A. Contract No. 2500, including:

Exhibit “B”: Circulation Plan
Exhibit “C”: Conditions of Approval
B. Contract No. 1984 for Chipotle
C. Site Plan Review SPR 2022-040 – Approved Plans
April 20, 2026 Special & Regular CC Mtg Page 240 of 421 ATTACHMENT “A”
CONTRACT NO. 2500

CITY OF SAN FERNANDO

ACCESS DRIVEWAY LICENSE AGREEMENT
FOR ONE-WAY ACCESS TO CITY PARKING LOT 4
This ACCESS DRIVEWAY LICENSE AGREEMENT (hereinafter “Agreement”) is made and entered into as of the 20th day of April, 2026 (the “Effective Date”), by and between CITY OF SAN FERNANDO (“City”), a municipal corporation of the State of California, and R & M VEADY INC, a California company (“Owner”). The City and Owner are each sometimes hereinafter referred to as a “Party” and collectively as the “Parties.”

RECITALS
A. City owns that parcel of real property identified as Assessor Parcel Nos. 2522-001-902 and 2522-001-901, and commonly known as San Fernando Public Parking Lot 4, which is used as a surface parking lot for the public (hereinafter “City Lot”).

B. Owner owns one parcel of real property located at 104 South Maclay Avenue and identified as Assessor Parcel No. 2522-001-001, and more particularly described in Exhibit A, attached hereto (hereinafter “Owner’s Parcel”):

C. Owner desires to improve Owner’s Parcel with façade and site improvements including converting the existing building into restaurant and other retails units with outdoor dining. On November 30, 2022, Site Plan Review (SPR2022-040) was approved for said improvements.

D. City and Owner desire to construct a one-way access driveway to connect the City Lot and Owner’s Parcel as shown in the site and circulation plan attached as Exhibit B (the “Site Plan”) to improve traffic safety and circulation, and utilization of parking.

E. The City desires to allow such driveway connection for vehicular access under the terms and conditions set forth in this Agreement, without creating any property rights over either the City Lot or Owner’s Parcel.

F. The San Fernando City Council authorized the execution of this Agreement at a regular meeting on April 20, 2026.

NOW, THEREFORE, in consideration of the terms, conditions and mutual covenants contained herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows:

April 20, 2026 Special & Regular CC Mtg Page 241 of 421 CONTRACT NO. 2500
DRIVEWAY ACCESS LICENSE AGREEMENT – PUBLIC PARKING LOT 4

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1. Access Driveway License.

A. Access. Subject to the provisions of this Agreement, City hereby grants to Owner, a limited revocable license to install and maintain a driveway connection and associated improvements substantially as shown in the Site Plan, located on and around the boundary line between the City Lot and the most southeasterly line of Owner’s Parcel (the “Access Driveway”), together with the necessary rights of ingress from Owner’s Parcel to the City Lot.

B. Circulation and Site Improvements. Prior to commencing construction of the Access Driveway, Owner shall obtain written approval from the City’s Director of Public Works and Director of Community Development or designee, which shall be contingent upon approved final Site Plans, and meeting the conditions of approval attached hereto as Exhibit C (“Conditions of Approval”). Absent said written approval, this Agreement provides no right to construct or install any structures or improvements whatsoever by Owner on the City Lot, either temporary or permanent. In the event of any conflict or inconsistency between this Agreement, on the one hand, and any prior approvals involving Owner’s Parcel, on the other hand, including, without limitation, Site Plan Review 2022- 065, the provisions contemplated by this Agreement shall control.

C. Construction Contractor. All work to be performed in connection with the construction of the Access Driveway under this Agreement shall be completed by contractors that are duly licensed in the State of California to perform concrete and asphalt work. Prior to commencement of construction and until a Certificate of Completion is issued by the City, Owner shall cause any contractors and subcontractors with whom Owner has contracted for work to be performed pursuant to this Agreement (“Contractors”) to obtain and maintain all permits, licenses and certifications required under the City’s Municipal Code and insurance coverage as required under Section 5 of this Agreement.

D. Maintenance. During the term of this Agreement, Owner and Owner’s successors in interest, shall maintain the Access Driveway in good order, condition and repair. If Owner fails to do so, then City has the right, but not the obligation, to perform said maintenance, and Owner shall reimburse City for the reasonable costs incurred.

E. Responsibility for Expenses. Owner agrees that all costs and expenses incurred by Owner under this Agreement are the sole responsibility of Owner. These include, without limitation, the costs of permits and construction, the costs to install landscaping, lighting, signage, and speed bumps or other traffic calming measures, and the costs to repair any damage to the Access Driveway and to remove the Access Driveway and restore the licensed area to its original condition upon termination of this Agreement. City may require Owner from time to time to post security in a form, amount, and for a time period satisfactory to City to guarantee performance of the obligations stated herein.

April 20, 2026 Special & Regular CC Mtg Page 242 of 421 CONTRACT NO. 2500
DRIVEWAY ACCESS LICENSE AGREEMENT – PUBLIC PARKING LOT 4

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F. Proposed Projects. Nothing in this Agreement obligatesthe City with respect to any other proposed project or other use of Owner’s Parcels. For example, nothing herein shall have any of the following effects (without limitation): (i) to approve or permit any project on Owner’s Parcels; (ii) to establish any entitlement to either parking spaces or access to the City Lot beyond the rights of the public; and (iii) to contract away the City’s police power, its land use authority, or otherwise limit the City’s power to enforce the City’s Zoning Code and the law.

G. Improvements. The Access Driveway shall be constructed in compliance with the approved final Site Plan and the Conditions of Approval. Owner agrees not to build, or grant to others permission to build, any permanent or temporary structures on the Access Driveway license area. In addition, Owner, and Owner’s successors in interest, shall not expand nor modify the Access Driveway, without the express written consent of City.

Prior to the issuance of a Certificate of Completion, all work shall be completed to the satisfaction of City.

H. Vehicular Access and Safety. At least six months after issuance of a Certificate of Completion and once each year thereafter, the City may evaluate the impact of vehicular access on pedestrian and traffic safety. The City reserves the right to require Owner to install at Owner’s expense, necessary and appropriate traffic calming measures, such as speed bumps, as determined by the Director of Public Works as a result of such assessment.

I. Public Use. It is the express intent of the Parties that the Access Driveway shall be made available for use by the general public, without limitation or restriction, other than as may be lawfully imposed by the City on public property, through the adoption of an ordinance or resolution, and in accordance with the terms of this Agreement.

J. Conditions Precedent and Tenancy Rights. Notwithstanding anything to the contrary contained in this Agreement, the Parties acknowledge and agree that the effectiveness of this Agreement is subject to the satisfaction of the following condition precedent (the “Condition Precedent”):
i. Owner shall have entered into a lease agreement with at least one (1) thirdparty retail tenant (each, a “Tenant” and collectively, the “Tenants”) prior to the City’s approval of the final Site Plan. While Owner shall retain full discretion in the selection of Tenants, such Tenants’ use of the Owner’s Parcel shall comply with applicable laws, including but not limited to the San Fernando Zoning Ordinance and all other provisions of the San Fernando Municipal Code, and it is anticipated that such Tenants will offer community-serving uses and contribute positively to the surrounding area.

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DRIVEWAY ACCESS LICENSE AGREEMENT – PUBLIC PARKING LOT 4

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Additionally, Owner shall have the right to lease, re-lease, or otherwise occupy or use any portion of the Owner’s Parcel at any time, without the need for City consent or approval, provided that such lease, re-lease, occupation, or use does not conflict with City’s rights and Owner’s obligations under this Agreement or with applicable laws, including but not limited to the San Fernando Zoning Ordinance and all other provisions of the San Fernando Municipal Code. No lease, re-lease, occupation, or use of any portion of the Owner’s Parcel by Owner or Owner’s Tenants and Subtenants shall release Owner from any of its obligations under this Agreement. Any assignment or transfer of this Agreement or any of its rights hereunder by Owner shall be in accordance with Section 8 of this Agreement, below. Notwithstanding the foregoing, Owner will use commercially reasonable efforts to lease vacant space to tenants offering uses that are beneficial to the community.

2. Term, Termination and Waiver.

A. Term. The term of this Agreement shall commence on the Effective Date and continue in effect until terminated.

B. Termination. The City may revoke the license and right to access, and either Party may terminate this Agreement, with or without cause, by giving the other Party 180- days advance written notice. Upon termination and/or revocation, the licensed area will be restored to its original condition, ordinary wear and tear excepted, prior to construction of the Access Driveway at Owner’s expense. The Parties acknowledge and agree that at no time shall Owner’s Parcel rely on the Access Driveway for required ingress or egress.

C. During First Fifteen Years. For a fifteen (15) year period commencing on the Effective Date, the City agrees it will not revoke the license and right of access nor terminate this Agreement absent a breach of a provision of this Agreement by Owner. In the event of a breach by Owner during this fifteen-year period only, Owner shall have the opportunity to cure or remedy same within 30 days—or, if such breach cannot reasonably be remedied within 30 days, Owner shall commence the cure within this period and diligently thereafter pursue to completion. The foregoing notwithstanding, City may also revoke the license and the right of access granted thereunder if the City finds by substantial evidence that circumstances have changed to the degree that the public health, safety, convenience or general welfare supports the early termination of the license.

D. Waiver of Claims. Owner hereby releases, waives, and forever discharges the City from all claims of every nature whatsoever that arise out of the termination of this Agreement by City, whether such claim is based on breach of contract, business interference, inverse condemnation, or other theory.

April 20, 2026 Special & Regular CC Mtg Page 244 of 421 CONTRACT NO. 2500
DRIVEWAY ACCESS LICENSE AGREEMENT – PUBLIC PARKING LOT 4

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3. Compliance with Laws/Permits. Owner shall comply, at Owner’s sole cost and expense, with all applicable laws, rules, statutes and regulations and shall obtain and maintain during the Term of this Agreement all required governmental permits, licenses and certifications in connection with the Access Driveway. Such compliance shall include, without limitation, compliance with the California Building Standards Code (Cal. Code Regs., Title 24) in connection with the issuance of building permits for the Access Driveway, which may trigger accessibility regulations. Owner shall be responsible for accomplishing such requirements, and the City shall reasonably cooperate in allowing access to perform required work that may affect the City Lot.

4. Indemnification.

A. Owner shall protect, save, defend, indemnify and hold harmless, with legal counsel of the City’s choosing, the City, its governing body, officials, officers, employees, agents, and volunteers from all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death (collectively “Claims”), in any manner arising out of or incident to this Agreement or Owner’s use of any part of the City Lot and Owner’s Parcel, including use by the Owner’s tenants, invitees, licensees, and trespassers. Nothing herein shall create or transfer responsibility from the City to Owner for City’s responsibility to any person or entity for City’s failure to maintain the City Lot.

B. Owner shall reimburse City for all legal expenses and costs incurred in connection with any Claim subject to indemnification by Owner, or in enforcing the indemnity herein provided. Such legal expenses and costs shall include those incurred by the City Attorney’s Office, as well as those of any separate legal counsel for the City, for example in the case of conflict of interest principles precluding an attorney or law firm from representing both City and Owner, or if City otherwise finds Owner’s legal counsel unacceptable. Owner’s indemnification obligations shall not be restricted by the amount of any insurance proceeds. Owner shall promptly pay any final judgment rendered against the City (and its governing body, officers, officials, employees, and volunteers) covered by this indemnity obligation.

C. It is expressly understood that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. The sole limitation on Owner’s indemnity obligation herein is to the extent any such Claim arises out of the negligence, gross negligence or willful misconduct of the City. Owner’s indemnification obligations shall survive the termination of this Agreement for Claims arising out of any incident that occurred during the term.

D. City agrees to indemnify, defend and hold harmless the Owner from and against any and all Claims, as defined hereinabove, which may be asserted against the Owner, which Claims are based upon, arise out of, or relate to an incident that takes place April 20, 2026 Special & Regular CC Mtg Page 245 of 421 CONTRACT NO. 2500
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wholly and exclusively within the boundaries of the City Lot. Notwithstanding the provisions of this Subpart D, City’s obligation to indemnify, defend or hold harmless Owner shall not apply to the extent any such Claim arises out of the negligence, gross negligence or willful misconduct of Owner.

5. Insurance. At all times during the term of this Agreement, Owner shall maintain at Owner’s sole cost and expense the following insurance policies: (i) Occurrence-based commercial general liability insurance covering third party bodily injury, personal injury, and property damage, with limits not less than $2,000,000 for each occurrence and $4,000,000 annual aggregate and (ii) a policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California. The commercial general liability coverage shall contain an endorsement naming the City and City’s elected and appointed officials, officers, employees, agents and volunteers as additional insureds. All required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. At any time requested by City commencing 90 days after the Effective Date, Owner shall deliver or cause Contractors to deliver certificates of insurance including additional insured policy endorsements and waiver of subrogation from its insurers evidencing the required coverages in a form satisfactory to City. The certificates of insurance must provide that 30- day advance notice will be given to City in the event of lapse, cancellation or non-renewal.

6. Assumption of Risk. Owner acknowledges and agrees that the City makes no representations or warranties, express or implied, as to the condition or suitability for Owner’s use of any portion of the City Lot.

7. Title to City Lot.

A. No Property Interest. Owner agrees and affirms that it holds no easement, nor any title, interest or estate in any portion of the City Lot. The use of any portion of the City Lot by Owner pursuant to this Agreement shall neither create nor vest in Owner any ownership or leasehold interest in real property. Fee title to the entire City Lot remains fully vested in the City. This Agreement and the license granted herein shall not run with the land. Except for City Ordinance Nos. 912 and 973, adopted by the City Council on November 22, 1965 and November 4, 1968, respectively, related to establishing parking and business improvement areas, this Agreement expressly supersedes and cancels all prior written and oral agreements between the Parties that purport to approve the Owner’s use of any portion of the City Lot.

B. No Lien. Owner shall neither file, record, nor permit the recording or filing of any lien, including any mechanics or other lien, claim or encumbrance of any nature, or any security obligation (collectively “Lien”) with respect to this Agreement or any portion of the City Lot, nor shall Owner use or permit to be used any portion of the City Lot, or this Agreement, as security for any transaction of any kind. For purposes of this Section, the recording of a notice of intention to file a Lien shall be deemed to be the filing of a Lien. If April 20, 2026 Special & Regular CC Mtg Page 246 of 421 CONTRACT NO. 2500
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Owner causes or permits to be filed or recorded any Lien against any portion of the City Lot, Owner shall remove it immediately. Owner shall hold City harmless from and against all expenditures, disbursements or costs incurred by City as a result of, or related to, any Lien. Any failure by Owner to keep the City Lot free of all Liens shall constitute a material breach of this Agreement.

8. Assignment or Transfer. This Agreement is binding upon the Parties and their successors and assigns. Unless the Owner’s Parcel is sold, the license granted herein is personal to Owner and Owner shall not assign, sublet or transfer, either directly or by operation of law, this Agreement or any rights described herein without the prior written consent of the City. Any attempt to assign, sublet or transfer absent said consent shall be null and void. The City may withhold its consent for any reason, and in doing so may elect to consider only its own interests, and the City shall not be required to consider the effect on Owner or its Tenants. Any corporate reorganization by Owner and any individual tenant lease shall not require the City’s consent, provided that such lease is in accordance with Section 1(J) of this Agreement. Prior to any assignment or transfer of this Agreement or any of its rights hereunder, including an assignment or transfer resulting from the sale or transfer in ownership of the Owner’s Parcel, the Owner’s successor in interest shall be required to execute a revocable license agreement with City assuming the rights and obligations set forth in this Agreement, including without limitation the required maintenance obligations and insurance coverage. Notwithstanding the foregoing, permitted assignment includes entities which are partially or wholly controlled by Owner.

9. Modification. This Agreement may be modified or amended only by a writing signed by both Parties. The City Manager, in consultation with the City’s Director of Public Works, shall have the authority to approve on behalf of the City minor modifications to this Agreement based on finding that such minor modification is consistent with the purposes of this Agreement and is not detrimental to the public health, safety, convenience or general welfare.

10. No Recording. Owner shall not record this Agreement or any related notice with the County Recorder. If any such instrument is recorded, this Agreement shall terminate by its own terms and shall be null and void as of the date and time of such recording.

11. Notices. Notices required hereunder shall be in writing and sent to the following addresses, or such other address as a Party may designate by written notice, and shall be deemed effective when: (i) personally delivered; (ii) deposited in the U.S. Mail with postage prepaid, registered or certified and return receipt required; or (iii) sent by reputable overnight carrier that provides proof of delivery.

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City: Owner:

City of San Fernando
Attn: City Manager
117 Macneil Street
San Fernando, CA 91340

R & M VEADY INC
Attn: Jonathan Hanasab
606 S Olive Street #1030
Los Angeles, CA 90014

12. Miscellaneous Provisions.

A. Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County.

B. Exhibits and Recitals. All Exhibits and Recitals included herewith are incorporated into this Agreement by reference as if fully set forth herein.

C. Severability. The invalidity of any portion of this Agreement shall not affect the validity of the remaining portions, which shall remain in full force and effect.

D. No Third Party Beneficiary. This Agreement is made and entered into for the sole protection and benefit of the Parties. No other person shall have any right of action based upon any provision of this Agreement.

E. Attorneys’ Fees. In the event that any legal action or proceeding is instituted to interpret or enforce this Agreement, the prevailing Party shall be entitled to its costs, including reasonable attorneys’ fees and all other expenses incurred.

F. Headings. The headings included in this Agreement are for convenient reference only and shall not affect the interpretation of this Agreement.

G. Waiver. The failure of a Party to enforce any right hereunder will not constitute a waiver of any right or damages. No waiver, benefit, privilege, or service voluntarily given or performed will establish any contractual right by custom, estoppel, or otherwise.

H. Time. The Parties agree that time is of the essence with respect to performance of all obligations under this Agreement.

I. Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the Parking Lot, and supersedes all prior negotiations, understandings or agreements as to the subject matter herein.

J. Warranty of Authority.
i. Each Party represents and warrants that the person signing this Agreement is authorized to do so on behalf of the entity that this Agreement so binds, April 20, 2026 Special & Regular CC Mtg Page 248 of 421 CONTRACT NO. 2500
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and if it is a limited liability company or corporation, that the Party has full right and authority to enter into this Agreement and to perform all obligations hereunder.
ii. If Owner is or includes a corporation, the name of the corporation shall be set forth herein exactly as shown in its Articles of Incorporation. The names and addresses of all officers, directors, and stockholders holding more than 10 percent of the stock of the corporation shall be listed and attached to this Agreement.

K. Execution. This Agreement may be executed in counterparts, which together shall compose a single instrument. A Party’s signature transmitted by facsimile or electronic mail shall be valid and effective.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized officers as of the date first appearing above.

CITY OF SAN FERNANDO
By: _____________________________
Kanika Kith
City Manager
R & M VEADY INC.

By: __________________________
Jonathan Hanasab, Member
Its:

APPROVED AS TO FORM:

Olivarez Madruga Law Organization, LLP
By: ___________________________
Richard Padilla, City Attorney
April 20, 2026 Special & Regular CC Mtg Page 249 of 421 ATTACHMENT “A”
CONTRACT NO. 2500
Exhibit A
Owner’s Parcel Legal Description

THAT PORTION OF THE RANCHO EX-MISSION SAN FERNANDO, IN THE CITY OF SAN FERNANDO, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

BEGINNING AT THE MOST WESTERLY CORNER OF THE LAND DESCRIBED IN THE DEED TO THE FIRESTONE TIRE & RUBBER COMPANY, RECORDED ON AUGUST 31, 1951 AS INSTRUMENT NO. 480 IN BOOK 37115, PAGE 78 OFFICIAL RECORDS, IN THE OFFICE OF THE

COUNTY RECORDER OF SAID COUNTY, BEING THE INTERSECTION OF THE SOUTHEASTERLY LINE OF MACLAY AVENUE, 80 FEET WIDE, AS DESCRIBED IN THE DEED TO SAID CITY OF SAN FERNANDO DATED JULY 22, 1926 AND RECORDED IN BOOK 4716, PAGE 63 OF SAID OFFICIAL RECORDS, WITH THE NORTHEASTERLY LINE OF THE ALLEY 15 FEET WIDE AS SHOWN ON THE MAP OF TRACT NO. 3674 RECORDED IN BOOK 47, PAGE 42 OF MAPS, IN SAID OFFICE OF THE COUNTY RECORDER; THENCE ALONG THE NORTHEASTERLY LINE OF SAID ALLEY, SOUTH 41° 30' EAST 150 FEET TO THE MOST SOUTHERLY CORNER OF SAID LAND; THENCE ALONG THE SOUTHEASTERLY LINE OF SAID LAND, NORTH 48° 24' 55" EAST

99.985 FEET TO THE SOUTHWESTERLY LINE OF TRUMAN STREET, 80 FEET WIDE; THENCE ALONG SAID TRUMAN STREET, NORTH 41° 30' WEST 138 FEET TO THE MOST EASTERLY

CORNER OF THE LAND DESCRIBED IN THE DEED TO THE STATE OF CALIFORNIA, RECORDED DECEMBER 09, 1949 AS INSTRUMENT NO. 2897 IN BOOK 31690, PAGE 371 OF SAID OFFICIAL RECORDS; THENCE ALONG THE SOUTHERLY LINE OF SAID LAND, NORTH 86° 32' 42" WEST 16.96 FEET TO THE MOST WESTERLY CORNER OF SAID LAND IN SAID SOUTHEASTERLY LINE OF MACLAY AVENUE; THENCE ALONG SAID SOUTHEASTERLY LINE, SOUTH 48° 24' 55" WEST 87.985 FEET TO THE POINT OF BEGINNING.

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EXHIBIT C

CONDITIONS OF APPROVAL
PROJECT NO.: Site Plan Review 2022-065 (SPR2022-065)

PROJECT ADDRESS: City Parking Lot 4 (Assessor’s Parcel Nos. 2522-001-902 and -901) and 104 S Maclay Avenue (Assessor’s Parcel No. 2522-001-001) PROJECT DESCRIPTION: Site Plan Review for the creation of a one-way access driveway from 104 S. Maclay Avenue (“Private Lot”) into City Parking Lot 4.

The following conditions shall be made a part of the approval of the project, and shall be complied with in their entirety, as determined by the Community Development Department:

1. This Site Plan Review is granted for the land described in this application to allow a OneWay Access Driveway to City Parking Lot 4, as reviewed by the City Council on April 20, 2026, except as herein modified to comply with these Conditions of Approval.

2. Within 30 days of this approval, the applicant shall certify his or her acceptance of the conditions of approval or modifications thereto by signing below that he or she accepts and shall be bound by all of the conditions.

Property Owner’s Signature Date
Print Name Date

3. Indemnification. The property owner and the project applicant, shall indemnify, protect, hold harmless and defend the City and any agency or instrumentality thereof, and/or any of its officers, employees and agents from any and all claims, actions, or proceedings against the City to attack, set aside, void, annul, seek monetary damages resulting from an approval of the City, or any agency or instrumentality thereof, advisory agency, appeal board or legislative body including actions approved by the voter of the City, concerning the entitlement application. City shall promptly notify both the property owner and developer of any claim, action, or proceeding to which this condition is applicable and shall further cooperate fully in the defense of the action. The City reserves its right to take any and all action the City deems to be in the best interest of the City and its citizens in regard to such defense. The property owner and developer shall defend, indemnify and hold harmless the City for all costs and fees incurred in additional investigation or study of, or for supplementing, redrafting, revising, or amending, any document (such as an environmental impact report or related April 20, 2026 Special & Regular CC Mtg Page 252 of 421

EXHIBIT C
environmental assessment) if made necessary through the initiation of the project.

4. The Property Owner of 104 S. Maclay Avenue shall submit a revised Site and Circulation Plan for approval by the Director of Community Development and Director of Public Works prior to construction. The revised Site and Circulation Plan shall incorporate the following:
a. Install additional mirrors along the alley as determined by the Director of Public Works.
b. Installation of speed bumps as specified in the Access Agreement may be required along the frontage of the multi-tenant building on the private lot as approved by the Director of Public Works.
c. Installation of additional lighting along the rear of the existing building on the private lot.
d. Location, design, and painting of directional arrows within the private lot to indicate the flow of traffic in City Parking Lot 4 and the private lot. e. Ensure no cross drainage occurs from the private lot into City Parking Lot 4.

5. The Property Owner of 104 S. Maclay Avenue shall repaint the directional arrows in City Parking Lot 4.

6. The Property Owner of 104 S. Maclay Avenue shall be fully responsible for the installation or cost incurred from the installation of a speed bump or other traffic calming measures for the one-way driveway access after six (6) months of operation as required in the Agreement.

7. The Property Owner of 104 S. Maclay shall fully fund and be responsible for any cost incurred for the restoration of the driveway connection back to its current condition as required in the Agreement.

April 20, 2026 Special & Regular CC Mtg Page 253 of 421 CONTRACT NO. 1984

CITY OF SAN FERNANDO

ONE-WAY ACCESS AGREEMENT

FOR ACCESS TO CITY PARKING LOT
This ONE-WAY ACCESS AGREEMENT (hereinafter “Agreement”) is made and entered into as of the Effective Date defined hereinbelow, by and between CITY OF SAN FERNANDO (“City”), a municipal corporation of the State of California, and 1100 TRUMAN STREET, LLC, a California limited liability company (“Owner”). The City and Owner are each sometimes hereinafter referred to as a “Party” and collectively as the “Parties.”

RECITALS
A. City owns that parcel of real property identified as Assessor Parcel No. 2521-034- 904, and commonly known as San Fernando Public Parking Lot 5, which is used as a surface parking lot for the public (hereinafter “City Lot”).

B. Owner owns two parcels of real property located at 1100-1110 Truman Street and identified as Assessor Parcel Nos. 2521-034-007 and 2521-034-009, and more particularly described in Exhibit A, attached hereto (hereinafter “Owner’s Parcels”):

C. Owner proposed a drive aisle to connect the City Lot and Owner’s Parcels.

D. The Parties desire to allow vehicular access in one direction from Owner’s Parcels to the City Lot under certain terms and conditions, without creating any property rights over either the City Lot or Owner’s Parcels.

E. The San Fernando City Council authorized the execution of this Agreement at a regular meeting on May 3, 2021 (herein the “Effective Date”).

NOW, THEREFORE, in consideration of the terms, conditions and mutual covenants contained herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows:

1. One-Way Access.

A. Access. Subject to the provisions of this Agreement, the Parties agree to the placement of a drive aisle, not less than eight feet wide, located on the common boundary line between the City Lot and the most northwesterly line of Owner’s Parcels to allow vehicular access in one direction from Owner’s Parcels to the City Lot.

DocuSign Envelope ID: 58E81CA1-996B-4EB0-B6C0-990B2BFA2539 ATTACHMENT "B"
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B. Circulation. Prior to construction, Owner shall obtain written approval from the City’s Director of Public Works or designee of a circulation plan showing the location and dimensions of the drive aisle and associated improvements, including, without limitation, signage and other methods to restrict the aisle to only one direction of traffic, which approval shall not be unreasonably withheld. Absent said written approval, this Agreement provides no right to construct or install any structure or improvement whatsoever by Owner on the City Lot, either temporary or permanent. In the event of any conflict or inconsistency between this Agreement and the circulation plan described herein, on the one hand, and any prior approval involving Owner’s Parcels, on the other hand, including, without limitation, Site Plan Review 2013-012, the provisions contemplated by this Agreement shall control.

C. Maintenance. During the term of this Agreement, Owner shall maintain the drive aisle and associated improvements in good order, condition and repair. If Owner fails to do so, then City has the right, but not the obligation, to perform said maintenance, and Owner shall reimburse City for the reasonable costs incurred.

D. Responsibility for Expenses. Owner agrees that all costs and expenses incurred by Owner under this Agreement are the sole responsibility of Owner. These include, without limitation, the costs of permits and construction.

E. Proposed Projects. Nothing in this Agreement obligatesthe City with respect to any proposed project or other use of Owner’s Parcels. For example, nothing herein shall have any of the following effects (without limitation): (i) to approve or permit any project on Owner’s Parcels; (ii) to establish any entitlement to either parking spaces or access to the City Lot beyond the rights of the public; and (iii) to contract away the City’s police power, its land use authority, or otherwise limit the City’s power to enforce the Zoning Code and the law.

2. Term, Termination and Waiver.

A. Term. This Agreement shall continue in effect until terminated.

B. Termination. The City may revoke the right to access, and either Party may terminate this Agreement, with or without cause, by giving the other Party 180-day advance written notice.

C. During First Four Years. For a four-year period commencing with the Effective Date and absent a breach of a provision of this Agreement by Owner, City agrees it will not revoke access nor terminate this Agreement unless the City reasonably finds that circumstances have changed to the degree that the public health, safety, convenience or general welfare supports the termination.

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In the event of a breach by Owner during this four-year period only, Owner shall have the opportunity to cure or remedy same within 30 days—or, if such breach cannot reasonably be remedied within 30 days, Owner shall commence the cure within this period and diligently thereafter pursue to completion.

3. Compliance with Laws/Permits. Owner shall comply, at Owner’s sole cost and expense, with all applicable laws, rules, statutes and regulations and shall obtain all required governmental permits in connection with the access drive aisle and associated improvements. Such compliance shall include, without limitation, compliance with the California Building Standards Code (Cal. Code Regs., Title 24) in connection with the issuance of building permits for a proposed project or other use, which may trigger accessibility regulations. Owner shall be responsible for accomplishing such requirements, and the City shall reasonably cooperate in allowing access to perform required work that may affect the City Lot.

4. Indemnification.

A. Owner shall protect, save, defend, indemnify and hold harmless, with legal counsel of the City’s choosing, the City, its governing board, officials, officers, employees, agents, and volunteers from all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death (collectively “Claims”), in any manner arising out of or incident to this Agreement or Owner’s use of any part of the City Lot and Owner’s Parcels, including use by the Owner’s tenants, invitees, licensees, and trespassers. Nothing herein shall create or transfer responsibility from the City to Owner for City’s responsibility to any person or entity for City’s failure to maintain the City Lot.

B. Owner shall reimburse City for all legal expenses and costs incurred in connection with any Claim subject to indemnification by Owner, or in enforcing the indemnity herein provided. Such legal expenses and costs shall include those incurred by the City Attorney’s Office, as well as those of any separate legal counsel for the City, for example in the case of conflict of interest principles precluding an attorney or law firm from representing both City and Owner, or if City otherwise finds Owner’s legal counsel unacceptable. Owner’s indemnification obligations shall not be restricted by the amount of any insurance proceeds. Owner shall promptly pay any final judgment rendered against the City (and its governing board, officers, officials, employees, and volunteers) covered by this indemnity obligation.

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D. City agrees to indemnify, defend and hold harmless the Owner from and against any and all Claims, as defined hereinabove, which may be asserted against the Owner, which Claims are based upon, arise out of, or relate to an incident that takes place wholly and exclusively within the boundaries of the City Lot. Notwithstanding the provisions of this Subpart D, City’s obligation to indemnify, defend or hold harmless Owner shall not apply to the extent any such Claim arises out of the negligence, gross negligence or willful misconduct of Owner.

5. Insurance. At all time during the term of this Agreement, Owner shall maintain at Owner’s sole cost and expense the following insurance policies: Occurrence-based liability insurance covering third party bodily injury, personal injury, and property damage, with limits not less than $2,000,000 for each occurrence and $4,000,000 annual aggregate. At any time requested by City commencing 90 days after the Effective Date, Owner shall deliver certificates of insurance including additional insured policy endorsements and waiver of subrogation from its insurers evidencing the required coverages in a form satisfactory to City. The certificates of insurance must provide that 30-day advance notice will be given to City in the event of lapse, cancellation or non-renewal.

7. Title to City Lot.

A. No Property Interest. Owner agrees and affirms that it holds no easement, nor any title, interest or estate in any portion of the City Lot. The use of any portion of the City Lot by Owner pursuant to this Agreement shall neither create nor vest in Owner any ownership or leasehold interest in real property. Fee title to the entire City Lot remains fully vested in the City. Except for City Ordinance Nos. 912 and 973, adopted by the City Council on November 22, 1965 and November 4, 1968, respectively, this Agreement expressly supersedes and cancels all prior written and oral agreements between the Parties that purport to approve the Owner’s use of any portion of the City Lot.

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B. No Lien. Owner shall neither file, record, nor permit the recording or filing of any lien, including any mechanics or other lien, claim or encumbrance of any nature, or any security obligation (collectively “Lien”) with respect to this Agreement or any portion of the City Lot, nor shall Owner use or permit to be used any portion of the City Lot, or this Agreement, as security for any transaction of any kind. For purposes of this Section, the recording of a notice of intention to file a Lien shall be deemed to be the filing of a Lien. If Owner causes or permits to be filed or recorded any Lien against any portion of the City Lot, Owner shall remove it immediately. Owner shall hold City harmless from and against all expenditures, disbursements or costs incurred by City as a result of, or related to, any Lien. Any failure by Owner to keep the City Lot free of all Liens shall constitute a material breach of this Agreement.

8. Assignment or Transfer. Owner shall not assign, sublet or transfer, either directly or by operation of law, this Agreement or any right described herein without the prior written consent of the City. Any attempt to assign, sublet or transfer absent said consent shall be null and void. The City may withhold its consent for any reason, and in doing so may elect to consider only its own interests, and the City shall not be required to consider the effect on Owner or its tenants. Any corporate reorganization by Owner and any individual tenant lease shall not require the City’s consent.

City: Owner:

Attn: City Manager
City of San Fernando, City Hall
117 Macneil Street
San Fernando, CA 91340
Attn: Severyn I Aszkenazy
1100 TRUMAN STREET, LLC
200 San Fernando Mission Blvd. #200
San Fernando, CA 91340
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12. Miscellaneous Provisions.

A. Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County.

B. Exhibits and Recitals. All Exhibits and Recitals included herewith are incorporated into this Agreement by reference as if fully set forth herein.

C. Severability. The invalidity of any portion of this Agreement shall not affect the validity of the remaining portions, which shall remain in full force and effect.

E. Headings. The headings included in this Agreement are for convenient reference only and shall not affect the interpretation of this Agreement.

F. Waiver. The failure of a Party to enforce any right hereunder will not constitute a waiver of any right or damages. No waiver, benefit, privilege, or service voluntarily given or performed will establish any contractual right by custom, estoppel, or otherwise.

G. Time. The Parties agree that time is of the essence with respect to performance of all obligations under this Agreement.

H. Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the Parking Lot, and supersedes all prior negotiations, understandings or agreements as to the subject matter herein.

I. Warranty of Authority.
i. Each Party represents and warrants that the person signing this Agreement is authorized to do so on behalf of the entity that this Agreement so binds, and if it is a limited liability company or corporation, that the Party has full right and authority to enter into this Agreement and to perform all obligations hereunder.

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ii. If Owner is or includes a corporation, the name of the corporation shall be set forth herein exactly as shown in its Articles of Incorporation. The names and addresses of all officers, directors, and stockholders holding more than 10 percent of the stock of the corporation shall be listed and attached to this Agreement.

J. Execution. This Agreement may be executed in counterparts, which together shall compose a single instrument. A Party’s signature transmitted by facsimile or electronic mail shall be valid and effective.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized officers as of the date first appearing above.

CITY OF SAN FERNANDO
By: _____________________________
Nick Kimball, City Manager
1100 TRUMAN STREET, LLC
By: __________________________
Severyn I Aszkenazy, Member
Its:

APPROVED AS TO FORM:

Olivarez Madruga Lemieux O’Neill, LLP
City Attorney
By: ___________________________
Richard Padilla, Assistant City
Attorney
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EXHIBIT “A”

LEGAL DESCRIPTION
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EXHIBIT "A"
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MACLAY AVENUE DEMOLITION OF PARKING & ACCESS AISLE DEMOLITION OF METAL FENCE NEW CONCRETE SIDEWALK EXISTING ALLEY EXISTING DOOR EXISTING DUAL-BIN TRASH ENCLOSURE EXISTING STOREFRONT EXISTING STOREFRONT NEW STOREFRONT MONUMENT SIGN 11'-0" 5'-0" 9'-0" TYP.
18'-0" 9'-0" TYP.
18'-0"
TYP.
4'-0" 23'-0" 5'-0" PROPOSED PARKING PROPOSED L/S
4'-3" NEW CONCRETE CURB DEMOLITION OF 1 PARKING SPACE AND ADJACENT CURB EXISTING PARKING EXISTING TRASH ENCLOSURE 12'-6" TRUMAN STREET EXISTING PARKING EXISTING PARKING EXISTING PARKING EXISTING PARKING EXISTING PARKING EXISTING PARKING EXISTING ALLEY EXISTING TRASH ENCLOSURE NEW OUTDOOR SEATING AREA ON EXISTING SIDEWALK NEW STOREFRONT NEW OUTDOOR SEATING AREA 13'-9" EXISTING LANDSCAPE TO REMAIN- NO CHANGE EXISTING LANDSCAPE TO REMAIN TRUMAN STREET EXISTING BUILDING FOOTPRINT- NO INCREASE OF SQ.FT. 15'-0"
V.I.F. EXISTING SITE POLE LIGHTING EXISTING UTILITY CONNECTIONS PROPOSED ADA PATH REPAVING OF ASPHALT NORTH SCALE: SITE PLAN - PRELIMINARY 1" = 20'-0" NORTH SCALE: VICINITY MAP N.T.S. 104 S. MACLAY AVENUE SAN FERNANDO, CA 91340 DATE: 08-11-2022 (PRELIMINARY) PROJECT DIRECTORY ARCHITECT: RKAA ARCHITECTS, INC. 2233 EAST THOMAS ROAD PHOENIX, ARIZONA 85016 CONTACT: NEIL FEASER PHONE: (602) 955-3900 FAX: (602) 955-0496 E-MAIL: [email protected] A R C H I T E C T S , I N C RKAA# 22091.50 SP1.0 2 0 2 2 R K A A ARCHITECTS, INC. ALL R IGHT S R E S E RVED. THIS DRAWING IS AN I N S T R U M E N T O F S ER VI CE . I T I S THE PROPERTY OF RKAA ARCHITECTS, INC. AND M A Y N O T B E DUPLICATED, USED OR DISCLOSED WITHOUT WRITTEN PERMISSION OF THE ARCHITECT. © THIS SITE PLAN HAS BEEN PREPARED WITHOUT THE AID OF A SURVEY. ALL PROPERTY BOUNDARIES ARE ROUGH APPROXIMATIONS. THIS DRAWING IS TO BE USED FOR CONCEPTUAL PURPOSES ONLY AND IT IS NOT TO BE THE BASIS FOR ANY LEGALLY BINDING DOCUMENTATION. ORUM CAPITAL SITE INFORMATION APN: 2522-001-001 ZONING: -- LOT SIZE: 14,928 SQ.FT HANDICAPPED PARKING: 01 SPACES STANDARD PARKING PROVIDED: 10 SPACES TOTAL PARKING PROVIDED: 11 SPACES TRUMAN ST. MACLAY AVE. MACLAY AVE. MACLAY AVE. GLENOAKS BLVD I-5 site PUBLIC PARKING EXISTING PARKING: 122 SPACES PARKING REMOVED: 01 SPACES TOTAL PARKING REMAIN: 121 SPACES April 20, 2026 Special & Regular CC Mtg

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EXISTING STOREFRONT EXISTING STOREFRONT NEW STOREFRONT- TYP. NEW STOREFRONT- TYP. NEW STOREFRONT- TYP. NEW STOREFRONT- TYP. EXISTING SIDE DOOR TO BE REPLACED WITH NEW DOOR 6,992 TOTAL SQ.FT. EXISTING SHELL BUILDING- TYP. NEW FURRING ON EXISTING SHELL NEW FURRING ON EXISTING SHELL NEW FURRING ON EXISTING SHELL NEW FURRING ON EXISTING SHELL EXISTING SHELL BUILDING-TYP. EXISTING SHELL BUILDING- TYP. EXISTING SHELL BUILDING- TYP. 50'-2" EXISTING V.I.F. 140'-0" EXISTING V.I.F. 1 EL1.0 2 EL1.0 3 EL1.1 4 EL1.1 SLOPE
SLOPE TOP OF PARAPET +22'-0" TOP OF PARAPET +22'-0"TOP OF PARAPET +19'-6" TOP OF PARAPET +19'-6" TOP OF PARAPET +19'-6" TOP OF PARAPET +19'-6" TOP OF PARAPET +24'-0" TOP OF PARAPET +24'-0" FABRIC AWNING FABRIC AWNING CONCRETE ROOF TILE ROOF DRAIN/ OVERFLOW DRAIN ROOF DRAIN/ OVERFLOW DRAIN ROOF DRAIN/ OVERFLOW DRAIN TOP OF PARAPET +19'-6" T RD T RD T RD T RD EXISTING EXTERIOR ROOF ACCESS LADDER 6,992 TOTAL SQ.FT. NORTH SCALE: SHELL FLOOR PLAN - PRELIMINARY 1" = 10'-0" 104 S. MACLAY AVENUE SAN FERNANDO, CA 91340 DATE: 08-11-2022 (PRELIMINARY) PROJECT DIRECTORY ARCHITECT: RKAA ARCHITECTS, INC. 2233 EAST THOMAS ROAD PHOENIX, ARIZONA 85016 CONTACT: NEIL FEASER PHONE: (602) 955-3900 FAX: (602) 955-0496 E-MAIL: [email protected] R C H I T E C T S , I N C RKAA# 22091.50 A1.0 2 0 2 2 R K A A ARCHITECTS, INC. ALL R IGHT S R E S E RVED. THIS DRAWING IS AN I N S T R U M E N T O F S ER VI CE . I T I S THE PROPERTY OF RKAA ARCHITECTS, INC. AND M A Y N O T B E DUPLICATED, USED OR DISCLOSED WITHOUT WRITTEN PERMISSION OF THE ARCHITECT. © THIS SITE PLAN HAS BEEN PREPARED WITHOUT THE AID OF A SURVEY. ALL PROPERTY BOUNDARIES ARE ROUGH APPROXIMATIONS. THIS DRAWING IS TO BE USED FOR CONCEPTUAL PURPOSES ONLY AND IT IS NOT TO BE THE BASIS FOR ANY LEGALLY BINDING DOCUMENTATION. ORUM CAPITAL SITE INFORMATION APN: 2522-001-001 ZONING: -- LOT SIZE: 14,928 SQ.FT PARKING PROVIDED: 11 SPACES NORTH SCALE: SHELL ROOF PLAN - PRELIMINARY 1" = 10'-0" April 20, 2026 Special & Regular CC Mtg

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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk
Richard Padilla, City Attorney

Date: April 20, 2026
Subject: Discussion and Consideration Regarding Second Reading Adopting Ordinance No. 1740 Amending the Criteria for Membership on Various City Commissions by Removing the Requirement that Members be Registered Voters of the City Where Such Status is Not Mandated by State or Federal Law, As Amended RECOMMENDATION:

It is recommended that the City Council approve for second reading, in title only, and waive further reading the adoption of Ordinance No. 1740 (Attachment “A”) titled, “An Ordinance of the City Council of the City of San Fernando, California, amending the criteria for membership on various City Commissions by removing the requirement that Members be registered voters of the City where such status is not mandated by State or Federal Law, as amended to revise nonsubstantive portions of each City Commission section to ensure consistent content throughout; and to remove the phrase stating that “the term of office for each member shall be one year” relating to the Transportation and Public Safety Commission in Paragraph (a) of Section 90‑71.

BACKGROUND:

1. On April 6, 2026, the City Council approved the introduction for first reading for Ordinance No. 1740 (Attachment “A”), amending the criteria for membership on various City Commissions by removing the requirement that Members be registered voters of the city where such status is not mandated by State or Federal Law. The City Council directed staff to bring back the second reading for adoption, with amendments as recommended below:
• Revise non-substantive portions of each City Commission section to ensure consistent content throughout; and
• Remove the phrase stating the “term of office for each member shall be one year” as it relates to the Transportation and Public Safety Commission in Paragraph (a) of Section 90-71.

April 20, 2026 Special & Regular CC Mtg Page 269 of 421 Discussion and Consideration Regarding Second Reading Adopting Ordinance No. 1740 Amending the Criteria for Membership on Various City Commissions by Removing the Requirement that Members be Registered Voters of the City Where Such Status is Not Mandated by State or Federal Law, As Amended

Page 2 of 4 ends

ANALYSIS:

City commissions are volunteer advisory bodies made up of community members who help guide local decision-making on important issues such as planning, parks, public safety, and cultural programs. They provide a meaningful avenue for residents to participate in shaping city policies and services, ensuring that community perspectives and needs are reflected in recommendations made to the City Council. In the City of San Fernando, commissioners are appointed by the City Council. Appointees serve at the pleasure of the City Council and are expected to attend meetings regularly and fulfill the responsibilities of their respective commissions. These requirements help ensure that commissioners represent and reflect the community they serve, strengthening transparency, accountability, and overall quality of life.

On April 6, 2026, the City Council directed staff to revise non-substantive portions of each City Commission Section to ensure consistent content throughout; and to remove the phrase stating that the “term of office for each member shall be one year” relating to the Transportation and Public Safety Commission in the Municipal Code, Paragraph (a) of Section 90-71.

Sections of the Municipal Code pertaining to each of the four City Commissions will include general provisions regarding the composition, appointment, removal, qualifications, and administration of each Commission for consistency, as described below:

Composition. There is established a Commission (“Commission”) composed of five (5) appointed members.

Appointment. Each member shall be appointed in accordance with Section 2-401 (Appointment of city commissioners) and Section 2-402 (Method of appointment to Commissions) of this Code.

Removal. Each member of the Commission is subject to removal as provided under Sections 2-403 (Removal of commission members; vacancies).

Qualifications. All candidates for appointment to the Commission must be residents of the city and must remain residents of the city at all times during their tenure on the Commission. A Commission member who ceases to be a resident of City shall be deemed to have vacated their Commission seat.

Selection of Commission Officers. Annually, the members of the Commission shall select from among their membership, one member to serve as Chair and another to serve as Vice Chair. The Chair shall serve as the presiding officer of the Commission. The Vice Chair shall exercise the powers of Chair when the Chair is absent from a meeting. The annual reorganization shall be undertaken (i) at the first Commission meeting following the City Council’s approval of a resolution declaring the results of the City’s General Municipal Election; and (ii) in odd numbered years, at the first meeting on or immediately following April 20, 2026 Special & Regular CC Mtg Page 270 of 421 Discussion and Consideration Regarding Second Reading Adopting Ordinance No. 1740 Amending the Criteria for Membership on Various City Commissions by Removing the Requirement that Members be Registered Voters of the City Where Such Status is Not Mandated by State or Federal Law, As Amended

Page 3 of 4 ends

the one-year anniversary date of the prior year’s reorganization. The foregoing notwithstanding and subject to Section 2-403 (Removal of commission members; vacancies) and Section (Absence from meetings) of this Code, members serving as Chair and Vice-Chair serve at the pleasure of the Commission and may be replaced at any �me by a minimum of three (3) votes.

In addition, amendments to the following sections of the Municipal Code are included to ensure proper cross-referencing:

Section. 615. Compensation. By resolution, City Council may fix and from time to time adjust the amount of compensation, if any, to be paid to Commission members.

Section 2-404 (Term of commissioners) of Division 1 (Generally) of Article V (Boards, Commissions, Committees, Agencies and Authorities) of Chapter 2 (Administration) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

Sec. 2-404. Term of commissioners. Once appointed a Commissioner may continue to serve until the earlier of the following: (i) the Commissioner resigns or otherwise vacates his/her Commission seat; (ii) the Commissioner is removed or replaced as provided in this Code; (iii) the Commissioner no longer to satisfies the qualification requirements for serving on the Commissioner; or (iv) the City Council member who appointed the Commissioner is no longer on the City Council.

All required public noticing deadlines for the second reading and proposed adoption of Ordinance No. 1740 were met. The notice was published in compliance with California Government Code 36933, including publication of the ordinance summary after the first reading in a court-approved newspaper of general circulation at least five (5) days before the City Council meeting. The ordinance summary was published on April 9, 2026, in the San Fernando Sun newspaper and a copy of the ordinance summary is available for public review in the City Clerk’s Office.

BUDGET IMPACT:

There is no budget impact associated with adoption of Ordinance No. 1740.

CONCLUSION:

It is recommended that the City Council approve for second reading, in title only, and waive further reading the adoption of Ordinance No. 1740 (Attachment “A”) titled, “An Ordinance of the City Council of the City of San Fernando, California, amending the criteria for membership on April 20, 2026 Special & Regular CC Mtg Page 271 of 421 Discussion and Consideration Regarding Second Reading Adopting Ordinance No. 1740 Amending the Criteria for Membership on Various City Commissions by Removing the Requirement that Members be Registered Voters of the City Where Such Status is Not Mandated by State or Federal Law, As Amended

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various City Commissions by removing the requirement that Members be registered voters of the City where such status is not mandated by State or Federal Law, as amended to revise non-substantive portions of each City Commission Section to ensure consistent content throughout ; and to remove the phrase stating that “the term of office for each member shall be one year” relating to the Transportation and Public Safety Commission in Paragraph (a) of Section 90‑71.

ATTACHMENTS:

A. Ordinance No. 1740
B. Link to staff report from First Reading of April 6, 2026 C. Redlined Version Ordinance No. 1740
April 20, 2026 Special & Regular CC Mtg Page 272 of 421 2ND READING DRAFT ATTACHMENT “A”
ORDINANCE NO. 1740

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AMENDING THE CRITERIA FOR MEMBERSHIP ON VARIOUS

CITY COMMISSIONS BY REMOVING THE REQUIREMENT THAT MEMBERS

BE REGISTERED VOTERS OF THE CITY WHERE SUCH STATUS IS NOT

MANDATED BY STATE OR FEDERAL LAW

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. EDUCATION COMMISSION. Section 2-614 (Created; composition; appointment; qualifications) of Division 8 (Education Commission) of Article V (Boards, Commissions, Committees, Agencies and Authorities) of Chapter 2 (Administration) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

Sec. 2-614. Composition, Appointment and Eligibility.
(a) Composition. There is established an Education Commission (“Commission”) composed of five (5) appointed members.
(b) Appointment. Each member shall be appointed in accordance with Section 2-401 (Appointment of city commissioners) and Section 2-402 (Method of appointment to commissions) of this Code.
(c) Removal. Each member of the Commission is subject to removal as provided under Sections 2-403 (Removal of commission members; vacancies) and Section 2-617 (Absence from meetings) of this Code.
(d) Qualifications. All candidates for appointment to the Commission must be residents of the city and must remain residents of the city at all times during their tenure on the Commission. A Commission member who ceases to be a resident of City shall be deemed to have vacated their Commission seat.
(e) Selection of Commission Officers. Annually, the members of the Commission shall select from among their membership, one member to serve as Chair and another to serve as Vice-Chair. The Chair shall serve as the presiding officer of the Commission. The Vice-Chair shall exercise the powers of Chair when the Chair is absent from a meeting. The annual reorganization shall be undertaken (i) at the first Commission meeting following the City Council’s approval of a resolution declaring the results of the City’s General Municipal Election; and (ii) in odd numbered years, at the first meeting on or immediately following the one-year anniversary date of the prior year’s reorganization. The foregoing notwithstanding and subject to Section 2- 403 (Removal of commission members; vacancies) and Section 2-617 (Absence from meetings) of this Code, members serving as Chair and Vice-Chair serve at the pleasure of the Commission and may be replaced at any time by a minimum of three (3) votes. (f) Administrative Support. The Recreation and Community Services Department shall provide administrative support to the Commission.

April 20, 2026 Special & Regular CC Mtg Page 273 of 421 ORD. NO. 1740
2 SECTION 2. PARKS, WELLNESS AND RECREATION COMMISSION. Section 54-57 (Composition and appointment of members; cultural arts liaisons) of Article II (Parks, Wellness and Recreation Commission) of Chapter 54 (Parks and Recreation) of the San Fernado Municipal Code is hereby amended in its entirety to now state the following:

Sec. 54-57. Composition, Appointment and Eligibility; Appointment of Cultural Arts Liaisons by Commission.
(a) Composition. The Commission shall be composed of five (5) appointed members. (b) Appointment. Each member shall be appointed in accordance with Section 2-401 (Appointment of city commissioners) and Section 2-402 (Method of appointment to commissions) of this Code.
(c) Removal. Each member of the Commission is subject to removal as provided under Sections 2-403 (Removal of commission members; vacancies) and Section 54-62 (Absence from meetings) of this Code.
(d) Qualifications. All candidates for appointment to the Commission must be residents of the City and must remain residents of the city at all times during their tenure on the Commission. A Commission member who ceases to be a resident of the City shall be deemed to have vacated their Commission seat.
(e) Selection of Commission Officers. Annually, the members of the Commission shall select from among their membership, one member to serve as Chair and another to serve as Vice-Chair. The Chair shall serve as the presiding officer of the Commission. The annual reorganization shall be undertaken (i) at the first Commission meeting following the City Council’s approval of a resolution declaring the results of the City’s General Municipal Election; and (ii) in odd numbered years, at the first meeting on or immediately following the one-year anniversary date of the prior year’s reorganization. The Vice-Chair shall exercise the powers of Chair when the Chair is absent from a meeting. The foregoing notwithstanding and subject to Section 2-403 (Removal of commission members; vacancies) and Section 54-62 (Absence from meetings), the members serving as Chair and Vice-Chair serve at the pleasure of the Commission and may be replaced at any time by a minimum of three (3) votes.
(f) Cultural Affairs Liaisons. The Commission may also appoint a maximum of two persons to serve as cultural arts liaisons. The cultural liaisons: (i) shall serve in advisory capacity to the Commission only; (ii) shall serve at the pleasure of the Commission and the City Council and may be removed and replaced at any time with cause or without cause by majority of either the Commission's or the City Council's full membership; (iii) shall not be considered members of the Commission and shall have no right to vote on Commission business; (iv) shall attend such meetings of the commission as may requested by the commission; and (v) may include nonresidents of the city. The Commission reserves the right to develop such additional criteria for the appointment of cultural liaisons provided that such additional criteria is not in conflict with federal or state law, this Code or such other policies of the City as may April 20, 2026 Special & Regular CC Mtg Page 274 of 421 ORD. NO. 1740
3 be established and from time-to-time amended by the City Council. Cultural arts liaisons may not serve as Chair, Vice-Chair or any other Commission officer. (g) Administrative Support. The Recreation and Community Services Department shall provide administrative support to the Commission.

SECTION 3. PLANNING AND PRESERVATION COMMISSION. Section 62-27 (Composition and appointment of members) of Article II (Planning and Preservation Commission) of Chapter 62 (Planning) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

Sec. 62-27. – Composition, Appointment, Eligibility and Selection of Officers. (a) Composition. The Planning and Preservation Commission (“Planning Commission”) shall be composed of five (5) appointed members.
(b) Appointment. Each member shall be appointed in accordance with Section 2-401 (Appointment of city commissioners) and Section 2-402 (Method of appointment to commissions) of this Code.
(c) Removal. Each member of the Planning Commission is subject to removal as provided under Sections 2-403 (Removal of commission members; vacancies) and Section 62-31 (Absence from meetings) of this Code.
(d) Qualifications. All candidates for appointment to the Planning Commission must be residents of the city and must remain residents of the city at all times during their tenure on the Planning Commission. A Planning Commission member who ceases to be a resident of the City shall be deemed to have vacated their Planning Commission seat. Sitting City Council members and current employees of the city may not serve on the Planning Commission.
(e) Selection of Planning Commission Officers. Annually, the members of the Planning Commission shall select from among their membership, one member to serve as Chair and another to serve as Vice-Chair. The Chair shall serve as the presiding officer of the Commission. The Vice-Chair shall exercise the powers of Chair when the Chair is absent from a meeting. The annual reorganization shall be undertaken (i) at the first Commission meeting following the City Council’s approval of a resolution declaring the results of the City’s General Municipal Election; and (ii) in odd numbered years, at the first meeting on or immediately following the one-year anniversary date of the prior year’s reorganization. The foregoing notwithstanding and subject to Section 2-403 (Removal of commission members; vacancies) and Section 62-31 (Absence from meetings), the members serving as Chair and Vice-Chair serve at the pleasure of the Planning Commission and may be replaced at any time by a minimum of three (3) votes.
(f) Administrative Support. The Planning and Zoning Division of the Community Services Department shall provide administrative support to the Planning Commission.

April 20, 2026 Special & Regular CC Mtg Page 275 of 421 ORD. NO. 1740
4 SECTION 4. TRANSPORTATION AND PUBLIC SAFETY COMMISSION. Section 90-71 (Established; composition; appointment and compensation of members; officers) of Division 2 (Transportation and Public Safety Commission) of Article II (Administration and Enforcement) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

Sec. 90-71. Composition, Appointment, Eligibility and Selection of Officers. (a) Composition. There is established a Transportation and Public Safety Commission (“Commission”) composed of five (5) appointed members.
(b) Appointment. Each member shall be appointed in accordance with Section 2-401 (Appointment of city commissioners) and Section 2-402 (Method of appointment to commissions) of this Code.
(c) Removal. Each member of the Commission is subject to removal as provided under Sections 2-403 (Removal of commission members; vacancies) and Section 90-74 (Absence from meetings) of this Code
(d) Qualifications. All candidates for appointment to the Commission must be residents of the city and must remain residents of the city at all times during their tenure on the Commission. A Commission member who ceases to be a resident of City shall be deemed to have vacated their Commission seat.
(e) Selection of Commission Officers. Annually, the members of the Commission shall select from among their membership, one member to serve as Chair and another to serve as Vice-Chair. The Chair shall serve as the presiding officer of the Commission. The Vice-Chair shall exercise the powers of Chair when the Chair is absent from a meeting. The annual reorganization shall be undertaken (i) at the first Commission meeting following the City Council’s approval of a resolution declaring the results of the City’s General Municipal Election; and (ii) in odd numbered years, at the first meeting on or immediately following the one-year anniversary date of the prior year’s reorganization. The foregoing notwithstanding and subject to Section 2- 403 (Removal of commission members; vacancies) and Section 90-74 (Absences from meetings), the members serving as Chair and Vice-Chair serve at the pleasure of the Commission and may be replaced at any time by a minimum of three (3) votes. (f) Administrative Support. The Public Works Department and the Police Department shall work collaboratively to provide administrative support to the Commission.

SECTION 5. In light of the amended above, Section 2-615 (Officers; compensation) of Division 8 (Education Commission) of Article V (Boards, Commissions, Committees, Agencies and Authorities) of Chapter 2 (Administration) is hereby retitled and amended in its entirety to now state the following:

April 20, 2026 Special & Regular CC Mtg Page 276 of 421 ORD. NO. 1740
5 Sec. 615. Compensation.

By resolution, City Council may fix and from time to time adjust the amount of compensation, if any, to be paid to Commission members.

SECTION 6. Section 2-404 (Term of commissioners) of Division 1 (Generally) of Article V (Boards, Commissions, Committees, Agencies and Authorities) of Chapter 2 (Administration) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

Sec. 2-404. Term of commissioners.

Once appointed a Commissioner may continue to serve until the earlier of the following:
(i) the Commissioner resigns or otherwise vacates his/her Commission seat; (ii) the Commissioner is removed or replaced as provided in this Code; (iii) the Commissioner no longer satisfies the qualification requirements for serving on the Commissioner; or (iv) the City Council member who appointed the Commissioner is no longer on the City Council.

SECTION 7. The following duplicative or now inconsistentsections of the San Fernando Municipal Code are repealed in light of the amendments referenced above:
(i) Section 54-58 (Officers) of Article II (Parks, Wellness and Recreation Commission) of Chapter 54 (Parks and Recreation);
(ii) Section 62-29 (Officers) of Article II (Planning and Preservation Commission) of Chapter 62 (Planning);
(iii) Section 90-76 (Removal of members) of Division 2 (Transportation and Public Safety Commission) of Article II (Administration and Enforcement) of Chapter 90 (Traffic and Vehicles)
SECTION 8. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 9. The City Clerk shall cause this Ordinance, or a summary hereof, to be published in a newspaper of general circulation, published in the County of Los Angeles and circulated in the City, and if applicable, to be posted, in accordance with Section 36933 of the California Government Code; shall certify to the adoption of this ordinance and shall cause a certified copy of this ordinance, together with proof of publication, to be filed in the Office of the City Clerk.

SECTION 10. This ordinance shall go into effect and be in full force effective at 12:01 a.m. on the thirty-first (31st) day after its passage.

April 20, 2026 Special & Regular CC Mtg Page 277 of 421 ORD. NO. 1740
6 PASSED, APPROVED, AND ADOPTED by the City Council of the City of San Fernando this ___ day of ________, ____.

Joel Fajardo, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
APPROVED AS TO FORM:

Richard A. Padilla, City Attorney
April 20, 2026 Special & Regular CC Mtg Page 278 of 421 ORD. NO. 1740
7 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Ordinance No. ____ which was introduced on __________, ____ and adopted by the City Council of the City of San Fernando, California at a regular meeting thereof held on the ____ day of ________, ____, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _________, ____.

Julia Fritz, City Clerk
April 20, 2026 Special & Regular CC Mtg Page 279 of 421 2ND READING DRAFT
ATTACHMENT “C”
ORDINANCE NO. 1740

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AMENDING THE CRITERIA FOR MEMBERSHIP ON VARIOUS

CITY COMMISSIONS BY REMOVING THE REQUIREMENT THAT MEMBERS

BE REGISTERED VOTERS OF THE CITY WHERE SUCH STATUS IS NOT

MANDATED BY STATE OR FEDERAL LAW

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. EDUCATION COMMISSION. Paragraph (d) of Section 2-614 (Created; composition; appointment; qualifications) of Division 8 (Education Commission) of Article V (Boards, Commissions, Committees, Agencies and Authorities) of Chapter 2 (Administration) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

SECTION 1.

April 20, 2026 Special & Regular CC Mtg Page 280 of 421 ORD. NO. 1740
2 Sec. 2-614. Composition, Appointment and Eligibility. (a) Composition. There is established an Education Commission (“Commission”) composed of five (5) appointed members.
(b) Appointment. Each member shall be appointed in accordance with Section 2-401 (Appointment of city commissioners) and Section 2-402 (Method of appointment to commissions) of this Code.
(c) Removal. Each member of the Commission is subject to removal as provided under Sections 2-403 (Removal of commission members; vacancies) and Section 2-617 (Absence from meetings) of this Code.
(d) Qualifications. All candidates for appointment to the Commission must be residents of the City and must remain residents of the City at all times during their tenure on the Commission. A Commission member who ceases to be a resident of City shall be deemed to have vacated their Commission seat.
(e) Selection of Commission Officers. Annually, the members of the Commission shall select from among their membership, one member to serve as Chair and another to serve as Vice-Chair. The Chair shall serve as the presiding officer of the Commission. The Vice-Chair shall exercise the powers of Chair when the Chair is absent from a meeƟng. The annual reorganizaƟon shall be undertaken (i) at the first Commission meeƟng following the City Council’s approval of a resoluƟon declaring the results of the City’s General Municipal ElecƟon; and (ii) in odd numbered years, at the first meeƟng on or immediately following the one-year anniversary date of the prior year’s reorganizaƟon. The foregoing notwithstanding and subject to SecƟon 2- 403 (Removal of commission members; vacancies) and SecƟon 2-617 (Absence from meeƟngs) of this Code, members serving as Chair and Vice-Chair serve at the pleasure of the Commission and may be replaced at any Ɵme by a minimum of three (3) votes. (f) AdministraƟve Support. The RecreaƟon and Community Services Department shall provide administraƟve support to the Commission.

April 20, 2026 Special & Regular CC Mtg Page 281 of 421 ORD. NO. 1740
3 (d) Each member shall, at all times during their incumbencies, be a resident of the City.

SECTION 3.SECTION 2. PARKS, WELLNESS AND RECREATION COMMISSION.

Paragraph (a) of Section 54-57 (Composition and appointment of members; cultural arts liaisons) of Article II (Parks, Wellness and Recreation Commission) of Chapter 54 (Parks and Recreation) of the San Fernado Municipal Code is hereby amended in its entirety to now state the following:

Sec. 54-57. Composition, Appointment and Eligibility; Appointment of Cultural Arts Liaisons by Commission.
(a) Composition. The Commission shall be composed of five (5) appointed members. (b) Appointment. Each member shall be appointed in accordance with Section 2-401 (Appointment of city commissioners) and Section 2-402 (Method of appointment to commissions) of this Code.
(c) Removal. Each member of the Commission is subject to removal as provided under Sections 2-403 (Removal of commission members; vacancies) and Section 54-62 (Absence from meetings) of this Code.
(d) Qualifications. All candidates for appointment to the Commission must be residents of the Citycity and must remain residents of the Citycity at all times during their tenure on the Commission. A Commission member who ceases to be a resident of the City shall be deemed to have vacated their Commission seat. (e) Selection of Commission Officers. Annually, the members of the Commission shall select from among their membership, one member to serve as Chair and another to serve as Vice-Chair. The Chair shall serve as the presiding officer of the Commission. The annual reorganizaƟon shall be undertaken (i) at the first Commission meeƟng following the City Council’s approval of a resoluƟon declaring the results of the City’s General Municipal ElecƟon; and (ii) in odd numbered years, at the first meeƟng on or immediately following the one-year anniversary date of the prior year’s reorganizaƟon. The Vice-Chair shall exercise the powers of Chair when the Chair is absent from a meeƟng. The foregoing notwithstanding and subject to SecƟon 2-403 (Removal of commission members; vacancies) and SecƟon 54-62 (Absence from meeƟngs), the members serving as Chair and Vice-Chair serve at the pleasure of the Commission and may be replaced at any Ɵme by a minimum of three (3) votes.
(f) Cultural Affairs Liaisons. The Commission may also appoint a maximum of two persons to serve as cultural arts liaisons. The cultural liaisons: (i) shall serve in advisory capacity to the Commission only; (ii) shall serve at the pleasure of the Commission and the City Council and may be removed and replaced at any time with cause or without cause by majority of either the Commission's or the City Council's full membership; (iii) shall not be considered members of the Commission and shall have no right to vote on Commission business; (iv) shall attend such meetings of the commission as may requested by the commission; and (v) may include nonresidents of the city. The Commission reserves the right to develop such additional criteria for April 20, 2026 Special & Regular CC Mtg Page 282 of 421 ORD. NO. 1740
4 the appointment of cultural liaisons provided that such additional criteria is not in conflict with federal or state law, this Code or such other policies of the City as may be established and from time-to-time amended by the City Council. Cultural arts liaisons may not serve as Chair, Vice-Chair or any other Commission officer. (g) AdministraƟve Support. The RecreaƟon and Community Services Department shall provide administraƟve support to the Commission.
( ) The commission shall consist of five members, with full participation and voting rights. Each member shall be appointed by a different appointing councilperson, with such appointment to be ratified by the city council in accordance with the provisions of Government Code § 54974. Such members of the parks, wellness and recreation commission shall be city residents.

SECTION 6.SECTION 3. PLANNING AND PRESERVATION COMMISSION. Section 62- 27 (Composition and appointment of members) of Article II (Planning and Preservation Commission) of Chapter 62 (Planning) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

Sec. 62-27. – Composition, Appointment, Eligibility and Selection of Officers. (a) Composition. The Planning and Preservation Commission (“Planning Commission”) shall be composed of five (5) appointed members.
(b) Appointment. Each member shall be appointed in accordance with Section 2-401 (Appointment of city commissioners) and Section 2-402 (Method of appointment to commissions) of this Code.
(c) Removal. Each member of the Planning Commission is subject to removal as provided under Sections 2-403 (Removal of commission members; vacancies) and Section 62-31 (Absence from meetings) of this Code.
(d) Qualifications. All candidates for appointment to the Planning Commission must be residents of the City and must remain residents of the City at all times during their tenure on the Planning Commission. A Planning Commission member who ceases to be a resident of the City shall be deemed to have vacated their Planning Commission seat. Sitting City Council members and current employees of the City may not serve on the Planning Commission.
(e) Selection of Planning Commission Officers. Annually, the members of the Planning Commission shall select from among their membership, one member to serve as Chair and another to serve as Vice-Chair. The Chair shall serve as the presiding officer of the Commission. The Vice-Chair shall exercise the powers of Chair when the Chair is absent from a meeƟng. The annual reorganizaƟon shall be undertaken (i) at the first Commission meeƟng following the City Council’s approval of a resoluƟon declaring the results of the City’s General Municipal ElecƟon ; and (ii) in odd numbered years, at the first meeƟng on or immediately following the one-year anniversary date of the prior year’s reorganizaƟon. The foregoing notwithstanding April 20, 2026 Special & Regular CC Mtg Page 283 of 421 ORD. NO. 1740
5 and subject to SecƟon 2-403 (Removal of commission members; vacancies) and SecƟon 62-31 (Absence from meeƟngs), the members serving as Chair and Vice-Chair serve at the pleasure of the Planning Commission and may be replaced at any Ɵme by a minimum of three (3) votes.
(f) Administrative Support. The Planning and Zoning Division of the Community Services Department shall provide administrative support to the Planning Commission.

Section 62-27. - Composition and appointment of members of Article II (Planning and Preservation Commission).

The planning and preservation commission shall be composed of five members, each with full participation and voting rights. Such members shall be city residents. Each member shall be appointed by a different appointing councilperson, with such appointment to be ratified by the city council.

SECTION 9.SECTION 4. TRANSPORTATION AND PUBLIC SAFETY COMMISSION.

Paragraph (a) of Section 90-71 (Established; composition; appointment and compensation of members; officers) of Division 2 (Transportation and Public Safety Commission) of Article II (Administration and Enforcement) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

Sec. 90-71. ComposiƟon, Appointment, Eligibility and SelecƟon of Officers. (a) Composition. There is established a TransportaƟon and Public Safety Commission (“Commission”) composed of five (5) appointed members.
(b) Appointment. Each member shall be appointed in accordance with Section 2-401 (Appointment of city commissioners) and Section 2-402 (Method of appointment to commissions) of this Code.
(c) Removal. Each member of the Commission is subject to removal as provided under Sections 2-403 (Removal of commission members; vacancies) and Section 90-74 (Absence from meetings) of this Code
(d) Qualifications. All candidates for appointment to the Commission must be residents of the City and must remain residents of the City at all Ɵmes during their tenure on the Commission. A Commission member who ceases to be a resident of City shall be deemed to have vacated their Commission seat.
(e) Selection of Commission Officers. Annually, the members of the Commission shall select from among their membership, one member to serve as Chair and another to serve as Vice-Chair. The Chair shall serve as the presiding officer of the Commission. The Vice-Chair shall exercise the powers of Chair when the Chair is absent from a meeƟng. The annual reorganizaƟon shall be undertaken (i) at the first Commission meeƟng following the City Council’s approval of a resoluƟon declaring the results of the City’s General Municipal ElecƟon; and (ii) in odd numbered years, at the first meeƟng on or immediately following the one-year anniversary date of the April 20, 2026 Special & Regular CC Mtg Page 284 of 421 ORD. NO. 1740
6 prior year’s reorganizaƟon. The foregoing notwithstanding and subject to SecƟon 2- 403 (Removal of commission members; vacancies) and SecƟon 90-74 (Absences from meeƟngs), the members serving as Chair and Vice-Chair serve at the pleasure of the Commission and may be replaced at any Ɵme by a minimum of three (3) votes. (f) AdministraƟve Support. The Public Works Department and the Police Department shall work collaboraƟvely to provide administraƟve support to the Commission.

There is established a transportation and public safety commission of five members to be appointed by a different appointing councilperson, with such appointment to be ratified by the city council. Each member shall have full participation and voting rights. Each member shall also be a city resident. Such members so appointed shall be persons who do not hold any office or position with the city. The terms of office of each member shall be one year.

April 20, 2026 Special & Regular CC Mtg Page 285 of 421 ORD. NO. 1740
7 Sec. 615. Compensation.

By resolution, City Council may fix and from time to time adjust the amount of compensation, if any, to be paid to Commission members.

Sec. 2-404. Term of commissioners.

Once appointed a Commissioner may continue to serve until the earlier of the following:
(i) the Commissioner resigns or otherwise vacates his/her Commission seat; (ii) the Commissioner is removed or replaced as provided in this Code; (iii) the Commissioner no longer to satisfies the qualification requirements for serving on the Commissioner; or (iv) the City Council member who appointed the Commissioner is no longer on the City Council.

SECTION 10.

SECTION 8. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

SECTION 12.

SECTION 13.SECTION 9. The City Clerk shall cause this Ordinance, or a summary hereof, to be published in a newspaper of general circulation, published in the County of Los Angeles and circulated in the City, and if applicable, to be posted, in accordance with Section 36933 of the California Government Code; shall certify to the adoption of this ordinance and shall cause a certified copy of this ordinance, together with proof of publication, to be filed in the Office of the City Clerk.

SECTION 14.SECTION 10. This ordinance shall go into effect and be in full force effective at 12:01 a.m. on the thirty-first (31st) day after its passage.

April 20, 2026 Special & Regular CC Mtg Page 286 of 421 ORD. NO. 1740
8 PASSED, APPROVED, AND ADOPTED by the City Council of the City of San Fernando this ___ day of ________, ____.

Joel Fajardo, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
APPROVED AS TO FORM:

Richard A. Padilla, City Attorney

April 20, 2026 Special & Regular CC Mtg Page 287 of 421 ORD. NO. 1740
9 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Ordinance No. ____ which was introduced on __________, ____ and adopted by the City Council of the City of San Fernando, California at a regular meeting thereof held on the ____ day of ________, ____, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _________, ____.

Julia Fritz, City Clerk
April 20, 2026 Special & Regular CC Mtg Page 288 of 421 April 20, 2026 Special & Regular CC Mtg Page 289 of 421 This Page
Intentionally
Left Blank
April 20, 2026 Special & Regular CC Mtg Page 290 of 421

AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk
Richard Padilla, City Attorney

Date: April 20, 2026
Subject: Discussion and Consideration to Adopt a Resolution Updating the City Council Procedural Manual
RECOMMENDATION:

It is recommended that the City Council:
a. Adopt Resolution No. 8421 (Attachment “A”) approving the redline edits to the City Council Procedural Manual (Exhibit “A” of Attachment “A”); and
b. Provide staff with direction, as applicable.

BACKGROUND:

1. On July 3, 1995, the City Council adopted the City Council Procedural Manual (“Procedural Manual”).

2. Throughout the years, in 1998, 2000, 2003, 2009, 2010, 2011, 2015, 2018, and 2019, various procedures were amended to the City Council Procedural Manual to reflect City Council direction, such as adding policies related to the “Use of City Letterhead” and establishing a procedure for “Filling Councilmember Vacancies,” among others.

3. On October 20, 2025, the City Council directed staff to bring back a redlined version of the Procedural Manual (Exhibit “A” of Attachment “A”) to the November 17, 2025 City Council meeting.

4. On November 17, 2025, the City Council directed staff to bring back the final redlined version to the January 20, 2026 City Council meeting, the City Council directed staff to provide in advance, a copy of the redline edits for review prior to bringing the item back to the January 20, 2026 City Council meeting in order to allow Councilmembers with additional time to review the proposed changes.

April 20, 2026 Special & Regular CC Mtg Page 291 of 421 Discussion and Consideration to Adopt a Resolution Updating the City Council Procedural Manual

Page 2 of 3 ends

5. On January 20, 2026, the City Council continued the item to a future date uncertain to allow additional updates, as requested by Mayor Fajardo.

6. On March 25, 2026, the City Clerk received final updates from Mayor Fajardo and distributed a redlined version of the Procedural Manual to all Councilmembers, providing time for review in advance of the April 6, 2026 City Council meeting.

7. On March 30, 2026, the City Clerk received suggested edits to the City Council Procedural Manual from Councilmember Mendoza (Attachment “B”).

8. On April 6, 2026, the City Council continued the item to the next regular meeting, pending receipt of the redlined version of the procedural manual.

9. On April 14, 2026, the City Clerk provided the redlined version (Exhibit “A” of Attachment “A”) of the procedural manual to the City Council via email.

ANALYSIS:

The Procedure Manual serves as a guide outlining the rules, policies, and practices for how the City Council conducts its business. The Procedural Manual covers meeting procedures, the roles and responsibilities of Councilmembers and staff, decision-making processes, and administrative policies designed to ensure consistency, transparency, and efficiency in city governance.

On October 20, 2025, the City Council directed staff to bring back a redlined version of Councilmember Fajardo’s proposed edits to the November 17, 2025 City Council meeting for consideration. At the November 17, 2025 meeting, the City Council directed staff to provide in advance, a copy of the redline edits for review prior to bringing the item back to the January 20, 2026 City Council meeting in order to allow Councilmembers with additional time to review the proposed changes.

As of January 15, 2026, the draft of the redline edits had not yet been shared with the City Council in advance of the January 20, 2026 staff report, as it was still undergoing additional review and finalization of proposed edits by Mayor Fajardo and the City Attorney.

On March 25, 2026, the City Council received the finalized redlined updates to the City Council Procedural Manual for review in advance of this meeting. A brief summary of the proposed changes below updates the Procedural Manual to align with current state laws and provides additional clarifying edits, as follows:
• Incorporation of changes to the Ralph M. Brown Act (Government. Code Section 54950 et seq.) (the “Brown Act”) designed to expand accessibility to City Council meetings and other subordinate bodies of the city by expanding (i) the ability of the public to participate April 20, 2026 Special & Regular CC Mtg Page 292 of 421 Discussion and Consideration to Adopt a Resolution Updating the City Council Procedural Manual

Page 3 of 3 ends

remotely (ii) requirements for the translation of agendas; and (iii) opportunities for non-English speakers to avail themselves of public comment translation assistance. • The incorporation and refinement of rules relating to the use of City Attorney services by Councilmembers and Councilmember engagement with City staff. • Clarification to the procedures for addressing absences and City Council vacancies. • Clarifications and modifications to procedures for the submission of agenda item requests by City Councilmembers.
• Clarification on the City Council reorganization process. • Clarification as to procedures for the reconsideration or rescinding of prior City Council action and when such reconsideration or rescission is legally permissible.

On March 30, 2026, the City Clerk received suggested edits to the City Council Procedural Manual from Councilmember Mendoza (Attachment “C”). The suggested updates are to Closed Session Requirements (Section 1.7); defining Super Majority (Section 1.8); moving up the written public comment deadline; and adding language to Section 17 regarding Councilmember safety as it relates to City Hall. These proposed edits are not reflected in the redlined updates that were emailed to Councilmembers on March 25, 2026.

BUDGET IMPACT:

The proposed updates are included in the City Clerk Department work plan for the Fiscal Year 2025-2026 Adopted Budget.

CONCLUSION:

Staff is recommending that the City Council:
a. Adopt Resolution No. 8421 (Attachment “A”) approving the redline edits to the City Council Procedural Manual (Exhibit “A” of Attachment “A”); and
b. Provide direction to staff, as applicable.

ATTACHMENT:

A. Resolution No. 8421, including:

Exhibit “A”: City Council Procedure Manual (Redlined Version) B. Councilmember Mendoza – suggested edits
April 20, 2026 Special & Regular CC Mtg Page 293 of 421 ATTACHMENT “A”
RESOLUTION NO. 8421

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AMENDING VARIOUS PROVISIONS OF THE SAN FERNANDO

CITY COUNCIL PROCEDURAL MANUAL
WHEREAS, the City Council adopted its Procedural Manual (Manual) for the Conduct of City Council Meetings in the City of San Fernando on July 3, 1995 by Resolution No. 6434, and amended the Procedural Manual on March 16, 1998 by Resolution No. 6604, on August 7, 2000 by Resolution No. 6743, on July 21, 2003 by Ordinance No. 1543, on July 20, 2009 by Resolution No. 7328, on December 7, 2009 by Resolution No. 7346, on May 3, 2010 by Resolution No. 7376, on September 19, 2011 by Resolution No. 7454, on May 4, 2015 by Resolution No. 7664, on October 19, 2015 by Resolution No. 7704, on May 7, 2018 by Resolution No. 7850, on August 20, 2018 by Resolution No. 7883, on March 18, 2019 by Resolution No. 7907; and on August 19, 2019 by Resolution No. 7916;
WHEREAS, the Manual sets forth procedures regarding the conduct of City business, including, but not limited to, regular meetings, special meetings, agendas, noticing, decorum, voting, adoption of resolutions and ordinances, minutes and reorganization, but does not thoroughly address Council committees; and
WHEREAS, the City Council desires to amend the Manual (Exhibit “A”) by revising various sections.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council finds that all of the facts set forth in this Resolution are true and correct.

SECTION 2. The revised form of the Manual is attached to this Resolution as Exhibit “A” which is attached and incorporated hereto by this reference. The changes to the Manual are indicated in redline and strikeout format as indicated in Exhibit “A”.

SECTION 3. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution. This Resolution shall take effect and be in full force immediately.

PASSED, APPROVED AND ADOPTED by the City Council of the City of San Fernando at a regular meeting held on this 20th day of April 2026.
______________________________
Joel Fajardo, Mayor of the City of
San Fernando
ATTEST:
____________________________________
Julia Fritz, City Clerk
April 20, 2026 Special & Regular CC Mtg Page 294 of 421 RES. NO. 8421
2 CERTIFICATION
I, Julia Fritz, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8421 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 20th day of April 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of April 2026.

Julia Fritz, City Clerk
April 20, 2026 Special & Regular CC Mtg Page 295 of 421 April 20, 2026
Preliminary Working Draft

PROCEDURAL MANUAL
City Council
Of the
City of San Fernando
Adopted: July 3, 1995 Resolution No. 6434
Amended: March 16, 1998 Resolution No. 6604
August 7, 2000 Resolution No. 6743
July 21, 2003 Ordinance No. 1543
July 20, 2009 Resolution No. 7328
December 7, 2009 Resolution No. 7346
May 3, 2010 Resolution No. 7376
September 19, 2011 Resolution No. 7454
May 4, 2015 Resolution No. 7664
October 19, 2015 Resolution No. 7704
May 7, 2018 Resolution No. 7850
August 20, 2018 Resolution No. 7883
March 18, 2019 Resolution No. 7907
August 19, 2019 Resolution No. 7916
January 20, 2026 Resolution No. XXXX
EXHIBIT "A" TO
ATTACHMENT "A"
April 20, 2026 Special & Regular CC Mtg Page 296 of 421 2 TABLE OF CONTENTS

1. CITY COUNCIL MEETINGS ................................................................................................. 1

1.1 REGULAR MEETINGS .............................................................................................. 1

1.2 ADJOURNED MEETINGS ......................................................................................... 2

1.3 SPECIAL MEETINGS ................................................................................................ 2

1.4 MEETING NOTICES (REGULAR, SPECIAL AND ADJOURNED) ................................... 2

1.5 MEETINGS TO BE PUBLIC ..................................................................................... 32

1.7 CLOSED SESSIONS CONFIDENTIALITY .................................................................. 43

1.8 QUORUM; VOTE REQUIREMENTS ....................................................................... 43

1.9 UNEXCUSED ABSENCES ....................................................................................... 54

2. AGENDA PROCEDURES AND ORDER OF BUSINESS ........................................................ 65

2.1 AGENDAS ............................................................................................................. 65

2.2 AGENDA DEADLINE .............................................................................................. 76

2.3 [RESERVED] ......................................................................................................... 98

2.4 ROLL CALL ............................................................................................................ 98

2.5 APPROVAL OF AGENDA ....................................................................................... 98

2.6 APPROVAL OF CONSENT CALENDAR .................................................................. 108

2.7 KEEPING AND APPROVAL OF MINUTES ............................................................. 108

2.8 PUBLIC HEARINGS .............................................................................................. 119

2.9 PUBLIC HEARING ITEMS ................................................................................... 1210

2.10 NON-AGENDA ITEMS ....................................................................................... 1310

2.11 CONCLUDING A MEETING VS ADJOURING (CARRYING-OVER) A MEETING ..... 1310

3. PRESIDING OFFICER .................................................................................................... 1411

3.1 PRESIDING OFFICER ......................................................................................... 1411

3.2 CALL TO ORDER; LACK OF A QUORUM ........................................................... 1411

3.3 PARTICIPATION OF PRESIDING OFFICER .......................................................... 1412

3.4 STATEMENT OF THE MOTION OR QUESTION ................................................. 1412

3.5 SIGNING OF DOCUMENTS ............................................................................... 1512

3.6 MAINTENANCE OF ORDER ............................................................................... 1512

3.7 DURATION OF MEETING .................................................................................. 1512

4. RULES, DECORUM, AND ORDER ................................................................................. 1513

4.1 POINTS OF ORDER ........................................................................................... 1513

4.2 DECORUM AND ORDER – COUNCILMEMBER .................................................. 1513

4.3 DECORUM AND ORDER – EMPLOYEES ............................................................ 1613

4.4 DECORUM AND ORDER – PUBLIC .................................................................... 1614

4.5 ENFORCEMENT OF DECORUM ......................................................................... 1714 April 20, 2026 Special & Regular CC Mtg Page 297 of 421 3 4.6 CONFLICTS OF INTEREST ................................................................................. 1714

4.7 LIMITATIONS OF DEBATE ................................................................................. 1815

4.8 DISSENTS AND PROTESTS ................................................................................ 1916

4.9 PROCEDURES IN ABSENCE OF RULES ............................................................... 1916

5. ADDRESSING THE CITY COUNCIL ................................................................................ 1916

5.1 MANNER OF ADDRESSING THE CITY COUNCIL................................................. 1916

5.2 TIME LIMITATION AND TRASLATION ............................................................... 2118

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE ............................. 2219

5.4 WRITTEN CORRESPONDENCE .......................................................................... 2219

6. MOTIONS .................................................................................................................... 2219

6.1 POLICY OBJECTIVE .......................................................................................... 2219

6.2 OPPORTUNITY TO ASK QUESTIONS AND COMMENT BEFORE MOTIONS ......... 2319

6.5 DIVISION OF MOTION ...................................................................................... 2320

6.6 PRECEDENCE OF MOTIONS .............................................................................. 2420

6.7 MOTION TO ADJOURN (NOT DEBATABLE) ....................................................... 2420

6.8 MOTION TO FIX HOUR OF ADJOURNMENT ..................................................... 2420

6.9 MOTION TO TABLE .......................................................................................... 2421

6.10 MOTION TO CALL FOR THE PREVIOUS QUESTION ........................................... 2421

6.11 MOTION TO AMEND ........................................................................................ 2421

6.12 MOTION TO CONTINUE ................................................................................... 2521

6.13 GENERAL CONSENT ......................................................................................... 2521

7. VOTING ....................................................................................................................... 2521

7.1 VOTING PROCEDURE ....................................................................................... 2521

7.2 VOTING ............................................................................................................ 2522

7.3 [RESERVED] ..................................................................................................... 2622

7.4 RECONSIDERATION .......................................................................................... 2622

8. RESOLUTIONS ............................................................................................................. 2723

8.1 RESOLUTIONS PREPARED IN ADVANCE ........................................................... 2723

8.2 RESOLUTIONS NOT PREPARED IN ADVANCE ................................................... 2723

9. ORDINANCES ................................................................................................... 2723

9.1 ORDINARY APPROVAL OF ORDINANCES. ........................................................ 2723

10. [RESERVED] .................................................................................................... 3024

11. REORGANIZATION .......................................................................................... 3024

11.1 SELECTION OF MAYOR AND Vice-Mayor ........................................................ 3024

11.2 SELECTION OF CITY COUNCIL LIAISONS AND DELEGATES ................................ 3225

12. COMMITTEES .............................................................................................................. 3226 April 20, 2026 Special & Regular CC Mtg Page 298 of 421 4 12.1 GENERAL .......................................................................................................... 3226

12.2 PURPOSE ......................................................................................................... 3226

12.3 LIMITATIONS ON AUTHORITY .......................................................................... 3326

12.4 APPLICABLE LAWS AND REGULATIONS ............................................................ 3327

12.5 MEETING DATE AND TIME ............................................................................... 3327

12.6 QUORUM ......................................................................................................... 3327

12.7 STAFFING ......................................................................................................... 3327

12.8 AGENDAS ......................................................................................................... 3427

12.9 REPORT ON ACTIVITIES OF STANDING COMMITTEES ...................................... 3428

13. PROCEDURE FOR FILLING CITY COUNCIL VACANCIES ................................................ 3428

14. PRIORITY GOAL SETTING MEETING ............................................................................ 3529

15. OFFICIAL LETTERHEAD AND OTHER STATIONERY USE POLICIES ................................ 3629

15.1 AUTHORIZED USE OF LETTERHEAD .................................................................. 3629

15.2 UNAUTHORIZED USE OF OFFICIAL LETTERHEAD/OFFICIAL STATIONERY ......... 3630

15.3 PREP OF COMMUNICATIONS USING OFFICIAL LETTERHEAD/STATIONERY ..... 3730

15.4 COUNTERFEIT LETTERHEAD OR STATIONERY .................................................. 3731

15.5 DEFINITIONS .................................................................................................... 3731

16. STATEMENTS OF ECONOMIC INTEREST ...................................................................... 3832

16.1 FORM 700 STATEMENT OF ECONOMIC INTERESTS OVERVIEW ....................... 3832

16.2 FILING OF FORM 700 ....................................................................................... 3932 April 20, 2026 Special & Regular CC Mtg Page 299 of 421 Procedural Manual – City Council of the City of San Fernando 1

PREAMBLE
These rules are enacted pursuant to Government Code Section 36813 to provide decorum and order at City Council meetings and to promote the efficient conduct of those meetings. The rules govern the procedures of the City Council itself and the conduct of individual Councilmembers. It is also intended that the rules govern the conduct of City staff and members of the public who attend City Council meetings. In the event of a conflict between these rules of procedures and any provision of State or Federal law, including but not limited to the Ralph M.

Brown Act codified at Section 54950 et seq. of the California Government Code (the “Brown Act”), the State or Federal law controls.

The source for many guidelines is set forth beneath the text of the section.

Because circumstances may differ from one City Council meeting to the next, these rules are intended as guidelines, and are not inflexible rules. Accordingly, they may be waived at any meeting, by Motion, in accordance with Robert’s Rules of Order. Notwithstanding anything in this manual to the contrary, the failure of the City Council to strictly follow any rule(s) or procedure(s) set forth in this manual shall not operate to invalidate any action taken by the City Council, provided such action is otherwise made in compliance with applicable State or federal law and the San Fernando Municipal Code. Furthermore, in the event of any conflict or inconsistency between the procedures of this Manual and applicable State or federal law procedures or procedures set forth in the San Fernando Municipal Code, the procedures of the latter shall govern and control.

1. CITY COUNCIL MEETINGS

1.1 REGULAR MEETINGS
As prescribed by Sections 2-61 (regular meetings) and 2-62 (Location) of the San Fernando Municipal Code, regular meetings of the San Fernando City Council will be held in the San Fernando City Hall – City Council Chambers located at 117 Macneil Street, San Fernando, California, on the first and third Mondays of each month at 6:00 p.m. Whenever a regular meeting date falls upon the date of a legal holiday, the regular meeting will be held the next business day, unless otherwise ordered by the City Council. Whenever a regular meeting date falls on the day immediately preceding the date of the City’s general municipal election, the regular meeting will be held on the Wednesday day immediately following the date of the general municipal election, unless otherwise ordered by the City Council. With respect to the 2nd regular meetings the months of November and December, the City Council reserve the right to cancel such meetings outright or conduct a special meeting or adjourned regular meeting on an alternative date in lieu of the regular meeting date.

Consistent with Section 2-61 (regular meetings) of the San Fernando Municipal Code, regular meetings of the City Council of the City of San Fernando are held in the Council Chambers of the City Hall, 117 Macneil Street, San Fernando, California, on the first and third Mondays of each month at 6:00 p.m. When the day of the regular Council meeting falls on a legal holiday, the meeting will be held April 20, 2026 Special & Regular CC Mtg Page 300 of 421 Procedural Manual – City Council of the City of San Fernando 2 at the same hour on the next succeeding day that is not a holiday. The foregoing notwithstanding, the City Council will not convene for regular City Council meetings that would otherwise occur on the third Monday in December, unless the City Council, by majority vote of the body, determines in any given year that such meeting should be held. Nothing in this section shall prevent the City Council from calling any special meeting, adjourned special meeting, adjourned regular meeting or emergency meeting in the month of December that may be deemed necessary for the conduct of City business.

1.2 ADJOURNED MEETINGS
Any meeting may be adjourned (carried-over) in accordance with Government Code Section 54955. which, among other things provides that when a meeting is adjourned a copy of the order or notice of adjournment shall be conspicuously posted on or near the door of the place where the regular, adjourned regular, special or adjourned special meeting was held within 24 hours after the time of the adjournment. Government Code Section 54955 further provides that when a regular or adjourned regular meeting is so adjourned, the resulting adjourned regular meeting is a regular meeting for all purposes. When an order of adjournment of any meeting fails to state the hour or place at which the adjourned meeting is to be held, it shall be held at the hour and place specified for regular meetings by ordinance.
to a time, place and date certain, but not beyond the next regular meeting.

1.3 SPECIAL MEETINGS
Special meetings may be called at any time by the Mayor or three members of the City Council in the manner prescribed by Government Code Section 54956. by a written notice as outlined in Section 1.4 below. Only matters contained in the notice may be considered.

1.4 MEETING NOTICES (REGULAR, SPECIAL AND ADJOURNED)
Meeting agendas and related noticing for regular meetings, special meetings, emergency meetings and adjourned meetings shall be posted, publicized and otherwise disseminated in the manner prescribed under the Brown Act.

Notices for regular meetings are to be posted with the regular meeting in the manner prescribed under Section 2.3 and in accordance with State law. As prescribed by Government Code Sections 54955 and 54956, notices for special meeting or meetings that have been adjourned by the City Clerk shall be delivered to each member of the City Council and to each local newspaper of general circulation and radio or television station requesting such notice in writing. The notice shall be delivered personally via electronic delivery and shall be received at least 24 hours before the time of the meeting as specified in the notice. The City Clerk shall also comply with all other noticing and posting requirements set forth under Government Code Sections 54955 and 54956 as applicable.

April 20, 2026 Special & Regular CC Mtg Page 301 of 421 Procedural Manual – City Council of the City of San Fernando 3

1.5 MEETINGS TO BE PUBLIC
Except as otherwise permitted under the Brown Act, all meetings of the City Council shall be open to the public. All regular, adjourned, and special meetings of the City Council shall be open to the public; provided, however, the City Council may hold closed sessions for purposes outlined in the following section. (Government Code Section 54953)

1.6 CLOSED SESSIONS - MATTERS OF DISCUSSION
Section 1.5 above notwithstanding, the City Council may meet, deliberate and conduct business in closed session without members of the general public being present to the limited extent authorized under the Brown Act. The City Council shall publicly report out any action taken in closed session as prescribed under Government Code Section 54957.1. The circumstances under which the City Council may meet, deliberate and conduct business in closed session include, but are not limited to, the following examples: The City Council may hold closed sessions, from which the public may be excluded, for consideration of any item for which closed sessions are permitted by State law. The following subjects are typically conducted in closed session:
a. LICENSE/PERMIT DETERMINATION (Government Code Section 54956.7) b. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code Section 54956.9(a)), Subdivision (a) of Section 54956.9) d. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Subdivision (b) of Government Code Section 54956.9(b))
e. LIABILITY CLAIMS (Government Code Section 54956.95)
f. THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957) g. PUBLIC EMPLOYEE APPOINTMENT; PUBLIC EMPLOYMENT, PUBLIC EMPLOYEE PERFORMANCE EVALUATION; OR PUBLIC EMPLOYEE
DISCIPLINE/DISMISSAL/RELEASE (Government Code Sections 54957) and 54957.6)
h. CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6).
i. PUBLIC EMPLOYMENT
ii. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
iii. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
iv. CONFERENCE WITH LABOR NEGOTIATOR (Government Code
Section 54957.6)
h. CASE REVIEW/PLANNING (Government Code Section 54957.8) i. REPORT INVOLVING TRADE SECRET (Sections 1461, 32106, and 32155 of the Health and Safety Code or Sections 37606 and 37624.3 of the Government Code)
j. Any other purpose specifically authorized by law.

April 20, 2026 Special & Regular CC Mtg Page 302 of 421 Procedural Manual – City Council of the City of San Fernando 4 The City Council shall publicly report at the public meeting during which the closed session is held any action taken and the roll call vote thereon, unless a late time is permitted for such report. In no case shall the report be delayed later than the next regular meeting of the City Council.

1.7 CLOSED SESSIONS CONFIDENTIALITY
Confidential information acquired in closed session must not be disclosed by any person, unless expressly authorized by the City Council acting as body at a meeting of the City Council. (Government Code Section 54963). The holder of the privilege for confidential information is the City Council as a body and only the City Council acting as a body at a meeting of the City Council may waive the privilege. “Confidential information” shall have the same meaning as set for under Government Code Section 54963(b). Remedies for the disclosure of confidential information include, but are not limited to, injunctive relief to prevent its disclosure; discipline against any employee who releases the information; and, if the person responsible for improperly disclosing the information is a member of the City Council, referral to the grand jury. (Government Code Section 549639(c)) All matters discussed during closed sessions shall be private and confidential. The disclosure by any person of the topics or details of such matters is prohibited, except by the City Attorney who is designated to make any disclosures required by State law.

1.8 QUORUM; VOTE REQUIREMENTS
a. Three of the City Council’s five total members shall constitute a quorum. A quorum of the City Council shall be required for the City Council to conduct a City Council meeting and transact official business.
b. Except as otherwise provided by applicable State or federal law, if a quorum or more of the City Council’s total membership is present for a vote on an item of business, motions on such items may be approved by a simple majority of the members present and participating in the vote, excluding those members who have recused themselves from a vote. Members who abstain on a motion but who do not recuse themselves shall be counted toward the quorum. c. Paragraph (b) of this Section notwithstanding, as required by Government Code Section 36936, resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council (a minimum of 3 votes) to be approved. resolutions, orders for the payment of money and ordinances shall require no less than three (3) affirmative votes of the total membership of the City Council in order to be approved.
d. Paragraphs (b) and (c) of this Section notwithstanding, the following ordinances may only be approved by four-fifths supermajority vote of the City Council as required by law: (i) ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code April 20, 2026 Special & Regular CC Mtg Page 303 of 421 Procedural Manual – City Council of the City of San Fernando 5 Section 36937(b); and (ii) interim ordinances within the meaning of Government Code Section 65858, including extensions of the same. e. To the extent any other applicable law requires approval of a City Council action by a specified supermajority vote, any such action of the City Council may only be approved if the requisite supermajority approval is achieved. f. as required by State law, urgency ordinances and urgency interim zoning ordinances within the meaning of Government Code Sections 36937 and 65858, respectively shall require a minimum of (4) affirmative votes of the City Council’s total membership to be approved. The City Council shall comply with all other applicable supermajority approval requirements prescribed by State or federal law. for certain ordinances, resolutions or motions.

1.9 UNEXCUSED ABSENCES
a. As prescribed by Government Code Section 36513, if a City Council member is absent without permission from all regular city council meetings for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant and shall be filled as any other vacancy. The foregoing notwithstanding, the City Council, in an abundance of caution, shall first consult with the City Attorney prior to declaring a City Council seat vacant and prior to filling any putative vacancy so that the City Attorney may determine whether circumstances require the City to first initiate quo warranto proceedings through the Office of the California Attorney General or undertake any other procedures that will ensure the right to declare the seat vacant is perfected.
a. If a Councilmember, without the prior permission of the City Council, is absent from all regular meetings of the City Council for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant and shall be filled as any other vacancy, as provided by Government Code Section 36513.
b. If a Councilmember is absent without permission for two (2) consecutive regular meetings, the City Clerk shall use his or her best efforts to send a courtesy e-mail and regular mail notice to the absent Councilmember within fourteen (14) business days of the second missed regular meeting, notifying him or her of the provisions of this policy and Government Code Section 36513. The delivery of such notice is purely a courtesy extended to members of the City Council and the failure of the City Clerk to deliver or timely deliver such notice shall not operate to prevent the Councilember’s seat from being declared vacant or to prevent the initiation of quo warranto or other proceedings if the unexcused absence persists beyond the time allowed under Government Code Section 36513.to prevent the seat of a Councilmember who has been absent without permission from all regular meetings of the City April 20, 2026 Special & Regular CC Mtg Page 304 of 421 Procedural Manual – City Council of the City of San Fernando 6 Council for 60 or more consecutive days from being declared vacant. It is the personal responsibility of each Councilmember to keep track of his or her attendances of all meetings of the City Council so to avoid vacating his or her City Council seat.
c. If a regular meeting of the City Council is cancelled or is otherwise rescheduled for any reason, the 60 consecutive days unexcused absence period shall reset for all members of the City Council.
d. Absences must be excused by the City Council acting as a body at a meeting of the City Council and may be approved by simple motion noted on the record of the proceedings approved by a majority of the members present. A Councilmember may request an excused absence before the anticipated date(s) of the absence or retroactively after the date(s) of the absence provided the 60 consecutive day time period prescribed under Government Code Section 36513 has not lapsed. Absence requests can be made by a Councilmember orally on the record of a City Council meeting or in writing.

Councilmembers shall exercise professional courtesy in considering and approving excused absence requests.

2. AGENDA PROCEDURES AND ORDER OF BUSINESS

2.1 AGENDAS
a. The order of business of each City Council meeting shall be as contained in the Agenda prepared by the City Manager. The City Council shall follow the order of business as outlined in the prepared Agenda. Items may be taken out of order by the Presiding Officer or by majority consent of the City Council. b. REGULAR MEETINGS. In the manner prescribed by Government Code Section 54954.2, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s internet website. Such posting shall occur no less than 72 hours prior to the agendized start time of the regular meeting.
c. SPECIAL MEETINGS. In the manner prescribed by Government Code Section 54956, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s internet website. Such posting shall occur no less than 24 hours prior to the agendized start time of the special meeting. Per Government Code Section 54956, a special meeting may be called by the Mayor or three (3) Councilmembers. No other items other than those appearing on the special meeting agenda may be considered or acted upon by the City Council. d. ADJOURNED MEETING. For any adjourned meeting, the City Clerk shall post such notices of adjournment as may be required by Government Code Section 54955. Except as otherwise permitted under the Brown Act, the City Clerk April 20, 2026 Special & Regular CC Mtg Page 305 of 421 Procedural Manual – City Council of the City of San Fernando 7 shall post agendas for all adjourned meetings in the manner prescribed by the Brown Act.

e. EMERGENCY MEETING . The City Council may call emergency meetings as permitted under Government Code Section 54956.5 and in accordance with the procedures set forth under the same.
f. AVAILABILITY OF AGENDA MATERIALS. While the City strives to make all non-privileged/non-confidential agenda materials available to the public at the same time the agenda is posted this may not be logistically feasible, practical or required in all circumstances. Nevertheless, non-privileged/non-confidential agenda materials including staff reports shall be made available to the public no later than the time mandated by Government Code Section 54957.5. e. ADDITIONAL AGENDA NOTICE, DELIVERY AND PUBLICATION
REQUIREMENTS. The City shall comply with all agenda notice, delivery and publication requirements set forth under Government Code Section 54954.1 and 54954.6(b) and 54956
The Agenda for all regular meetings, with all background staff reports, shall be available to the public at the meeting and 72 hours in advance of the meeting (usually on Thursday of the prior week) at the City Clerk’s office.

The Agenda may be amended in accordance with State law, prior to any meeting.

2.2 AGENDA DEADLINE
a. If a member of the public wishes to have an item placed on a City Council agenda for discussion and/or action, the request must be made: (i) orally at a meeting of the City Council during the Public Statements portion of the agenda; or (ii) by submitting a written request to a member of the City Council.

If the request is made orally during public comment, the presiding officer shall entertain motions to have the item placed on the City Council agenda for discussion and/or action at a future meeting of the City Council or solicit such other direction as the City Council may deem warranted to address or study the issue. If the request is made in writing submitted to any or all members of the City Council, any member of the City Council may elect to sponsor the item as one of his or her items to be placed under the Administrative Reports portion of the agenda, subject all rules and deadlines for the submission of City Council member items prescribed under paragraph (b) of this Section below. The City Council shall be under no obligation to agendize any item requested by a member of the public and no individual Councilmember shall be obligated to place a written request on the agenda as one of his or her items. A citizen requesting to place an item on a City Council agenda may submit a written request at any time to the City Council (or any April 20, 2026 Special & Regular CC Mtg Page 306 of 421 Procedural Manual – City Council of the City of San Fernando 8 Councilmember). The request may also be made during the public comment portion of a City Council meeting.

Items raised by the public during public comment, may be referred to staff by the City Council for follow up and possible placement on a future agenda for formal action.

A Councilmember wishing to sponsor a citizen request may place the item on an upcoming agenda under the heading “Administrative Reports.” b. When a member of the City Council wishes to have an item placed on an agenda of an upcoming City Council meeting, the following procedures shall be followed:
i. The member wishing to have an item placed on an agenda for an upcoming meeting shall provide the City Clerk with an agenda report that provides a general description of the item, the desired action and includes any other relevant written materials or information which the member would like to have considered at the meeting. The agenda report and any other supplementary material must be submitted to the City Clerk by 12:00 p.m. the Wednesday preceding the City Council meeting. Except as provided in paragraph b.ii. of this Section 2.2, all items requested to be placed on an agenda by a Councilmember shall appear on the agenda for discussion and action. No items, however, shall be placed on the agenda without an agenda report.
ii. When a matter has been agendized, considered and acted upon by the City Council, Councilmembers who voted in the minority on the matter shall respect the will of the majority and refrain from interfering with City staff’s efforts to execute the will of the majority on the matter. Nevertheless, for a period of one (1) year from the date action on the matter was taken, any Councilmember may reagendize the matter provided both of the following conditions are satisfied: (a) the matter is one that may be lawfully reagendized for rescission and/or renewed consideration; and (b) at least two other members of the City Council have agreed to cosponsor the request to re-agendize the matter. After one (1) year, the only condition for the reagendizing of the matter shall be that the matter is one that may be lawfully reagendized for rescission and/or renewed consideration. In all cases, the Councilmember(s) making the request to re-agendize a matter must follow the procedures set forth in paragraph b.i., above.
iii.
iv.iii. Nothing in this subsection b.ii, above, shall operate to prohibit a Councilmember from (a) offering opinion or otherwise
commenting upon a previously agendized matter outside of a meeting of the City Council; or (b) offering spontaneous opinion or comment on the same during that portion of the City Council agenda entitled “General City Council/Board Member Comments April 20, 2026 Special & Regular CC Mtg Page 307 of 421 Procedural Manual – City Council of the City of San Fernando 9 and Liaison Updates”, provided that no action may be taken on the matter commented upon at the meeting where such comments are made. The foregoing notwithstanding, in offering such comments, Councilmembers shall not be authorized to disclose information that is confidential where the City Council acting as a body is the holder the of privilege.
v. Items that have been previously agendized, discussed and determined by action of the City Council are discouraged from being placed on the agenda for an upcoming meeting by a Councilmember unless the Councilmember can demonstrate a change of circumstances pertaining to the item or present new information of substantial importance that was not known at the time previous City Council action occurred. In such case, the Councilmember must follow the procedures set forth in paragraph b.i above and include in the agenda report the reason for reconsideration of the item, i.e., changed circumstances, new information, etc., with supporting information. The item shall be tentatively placed on the agenda as a repeat item under the heading “Administrative Reports.” The repeat item, however, shall not be discussed nor acted upon by the City Council unless the repeat item is first approved for discussion as set forth in Section

2.5. 2.3 [RESERVED] POSTING OF NOTICE AND AGENDA
Copies of the Notice and Agenda shall be delivered and posted in accordance with State law.
a. Location of Posting – Notices and Agendas shall be posted at the following locations:Bulletin board at City Hall, 117 Macneil Street, San Fernando, California, 91340; andCity’s website: www.sfcity.org2.4 ROLL CALL A roll call of Councilmembers shall be conductedheld at the beginning of each City Council meeting by the City Clerk, who shall enter the names of those present in the minutes.

2.5 APPROVAL OF AGENDA
The agenda shall include an item entitled “Approval of Agenda” to occur immediately after “roll call.” The Chair shall entertain motions to either approve the agenda as presented or subject the reordering, continuance or removal of certain agenda items and/or the addition of items not appearing on the agenda provided that such additions shall be subject to the requirements of Government Code Section 54954(b)(2). During the “Approval of Agenda” portion of the meeting, the City Council shall determine whether to consider repeat items April 20, 2026 Special & Regular CC Mtg Page 308 of 421 Procedural Manual – City Council of the City of San Fernando 10 submitted by Councilmembers pursuant to paragraph b.2. of Section 2.2. A Councilmember may make a motion to approve the agenda as presented or make a motion to approve the agenda with the elimination of the repeat item(s) tentatively placed on the agenda under the heading “Administrative Report”. If the agenda is approved as presented, the request to consider a repeat item is deemed approved and discussion and action on that item may occur during City Council items.

2.6 APPROVAL OF CONSENT CALENDAR
Consent Calendar includes agenda items that are non-controversial or routine in nature, or have been previously discussed at length and there is group consensus.

These items are grouped together and voted on in one motion. Any Councilmember may request that an item on the Consent Calendar be removed to be discussed and considered separately.

If the Consent Calendar includes a second reading and adoption of an Ordinance, the motion to approve the Consent Calendar shall include a statement that the City Council waive full reading and adopt the ordinance by title only, unless full reading was already waived as part of the motion to approve the ordinance for first reading.

2.7 KEEPING AND APPROVAL OF MINUTES
A. The City Clerk shall keep and maintain “action minutes” for all open session City Council proceedings that concisely record the items of business addressed and the City Council vote or other handling of the matter. Reasons for making motions or voting, City Council debate and audience reaction are generally not included in the minutes. Such items may be included if considered to be particularly relevant or otherwise necessary by the City Clerk. Minutes for all public comments will indicate the name of the speaker and a concise summary of his/her comments. As the open session portion of each City Council meeting is recorded via audio or video recording and accessible on the City’s website, the City Clerk shall not be required to keep verbatim minutes of the proceedings.

Unless the reading of the minutes of prior the previous City Council meetings is requested by a majority of the City Council, such minutes may be approved without reading if the Clerk has previously furnished each Councilmember with a copy thereof. The City Clerk shall have exclusive responsibility for preparation of the minutes and any directions for changes to conform with fact shall be made by action of the City Council. The Presiding Officer shall entertain motions to approve the minutes. Consistent with Section 41 of Robert’s Rules of Order, a Councilmember’s absence from a meeting for which minutes are being approved does not prevent the member from participating in their approval.

B. Per Government Code Section 36804, “[i]f the city clerk is absent, the deputy city clerk shall act. If there is none, the mayor shall appoint one of the council members as city clerk pro tempore.”
April 20, 2026 Special & Regular CC Mtg Page 309 of 421 Procedural Manual – City Council of the City of San Fernando 11

2.8 PUBLIC HEARINGS
When a particular matter before the City Council legally requires the conduct of a public hearing, the City Council shall conduct such meeting in the manner prescribed by law and subject to whatever prior noticing may be required by law.

Except as otherwise prescribed by applicable law for the conduct of a public hearing Tthe following procedures for conducting public hearings should also be followed:
a. The Presiding Officer shall introduce the public hearing matter by title and open the public hearing.
b. At the direction of the City Manager, the appropriate staff member presents the staff report and recommendations. The City Council may pose questions to City staff.
c. If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity to address the City Council on the matter and receive questions from the City Council before proceedings are opened up for public comment. The applicant/appellant shall remain at the speaker podium until such time as the City Council has no further questions for the applicant/appellant or City staff. d. The Presiding Officer shall open the public comment/testimony comment and testimony portion of the public hearing.
e. Councilmembers should refrain from interrupting or posing questions to members of the public while they are addressing the City Council from the speaker’s podium. members of the public during their allotted time to speak, however the The Presiding Officer may, however, interject if the person speaking becomes disruptive to the proceedings or otherwise fails to comply with meeting decorum rules or if the person speaking is discussing issues unrelated to the business at hand. Councilmembers may also interject with motions to raise points of privilege (e.g., to advise that the Councilmember cannot hear the speaker or that there is some other condition of the proceedings that is disruptive or distracting).
f. After all members of the public have been given an opportunity to comment on the public hearing matter, the Presiding Officer will announce the closing of the public comment portion of the public hearing.
g. If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity to respond to, and/or rebut, comments made by members of the public and to make any brief closing commentsrespond to questions posed by members of the public and/or rebut or provide clarification response to comments and other assertions made by members of the public.

April 20, 2026 Special & Regular CC Mtg Page 310 of 421 Procedural Manual – City Council of the City of San Fernando 12 h. Councilmembers may also the pose additional questions to City staff and/or applicants/appellants before proceeding to step (i) below. project applicants or appellants before it begins deliberations on the matter. i. The City Council shall then deliberate on the matter until such time as the City Council is ready to entertain a motion to close the public hearing and vote on the matter.
j. If the City Council wishes to receive additional information before taking action on the matter, the City Council may move to reopen the public hearing so that the City Council may receive additional information. The City Council may also move to continue the public hearing to an upcoming meeting date so that City staff may gather additional information requested by the City Council or engage with the applicant/appellant on issues raised during the public hearing.

2.9 PUBLIC HEARING ITEMS
When applicable law requires the conduct of a public hearing as part of the City Council’s consideration and approval of a matter, the City Council shall conduct a public hearing and comply with all statutorily prescribed meeting notice and hearing procedures. Such public hearings shall allow for public comment before action may be taken on the matter and such public comment shall be separate from the public comment afforded under the Public Statements portion(s) of the agenda. Written comments submitted before the start of the public hearing shall be distributed to the City Council members. The City Council reserves the right to conduct public hearings on other non-quasi-judicial or non-ministerial matters for which public hearings are not otherwise required provided the conduct of such hearing does not conflict with any other applicable laws or does not constitute a violation of a person's right to due process or equal protection under State or federal law. The following are typical items which require the holding of a public hearing by the City Council prior to formal action:
a. Abandonment of Streets
(Amendments to Fees and Areas of Benefit)
b. Amendments to the Zoning and Ordinances which are Site Specific c. Budget Adoption
d. Conditional Use Permit Appeals
e. Franchises, Granting of
f. General Plan Amendments
g. Grant/Fund Applications When Federal/State Regulations so Mandate h. Housing and Community Development Act Funds
i. Moratorium Extensions
j. Thoroughfare Improvements
k. Underground Utility Districts, Establishment of
I. Vehicle Code Enforcement on Private Streets
m. Zoning Map Changes
n. Zone Variance Appeals
April 20, 2026 Special & Regular CC Mtg Page 311 of 421 Procedural Manual – City Council of the City of San Fernando 13 Other typical items may come before the City Council from time to time, for which State or Federal laws require the holding of a public hearing. In addition, the City Council may call for a public hearing for other items.

2.10 NON-AGENDA ITEMS
No matters other than those appearing on the posted agenda shall be acted upon by the City Council except as permitted under the Brown Act. in accordance with the procedures set forth in the Ralph M. Brown Act, codified at Section 54950 et seq. of the California Government Code. Any request to place a matter of business on a future agenda must be made in accordance with paragraph b of Section 2.2.

A proposal to create an Ad Hoc Committee for a matter or topic not directly related to the City Council's consideration and deliberation of an agendized action item must be agendized at a future meeting date before final action to create the Ad Hoc committee and to appoint its members can be taken.

2.11 CONCLUDING A MEETING VS ADJOURING (CARRYING-OVER) A MEETING PURSUANT TO GOVERNMENT CODE SECTION 54955. ADJOURNMENT
a. Closing a Meeting. To close any meeting of the City Council because all agendized business has been completed or otherwise addressed, the presiding officer shall ask the City Councilmembers present if there is any opposition to adjourning the meeting and if there is no such opposition, the presiding officer shall declare the meeting adjourned thereby closing the meeting. If there is opposition to ending the meeting, the presiding officer shall then move to adjourn (close) the meeting and if there is a second, the City Council shall vote on the motion to adjourn (close) the meeting.
b. If the City Council intends to adjourn (i.e., continue or carry-over) a meeting in the manner prescribed by Government Code Section 54955 to some date other than the next regular meeting date, the presiding officer shall ask the City Council members present if there is any opposition to adjourning the meeting to a specific date, time and location and if there is no such opposition, the presiding officer shall declare the meeting so adjourned and direct the City Clerk to satisfy all noticing requirements prescribed by Government Code Section 54955. If there is opposition to adjourning the meeting as proposed, the presiding officer shall then move to adjourn the meeting and if there is a second, the City Council shall vote on the motion to adjourn as originally proposed by the presiding officer. The presiding officer may also entertainrain motions prescribing alternatives.

To allow clarification of the record, a motion to adjourn a meeting to the next regular meeting should specify this. A motion to adjourn to an adjourned meeting shall specify the date, time and place of said adjourned meeting.

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3. PRESIDING OFFICER

3.1 PRESIDING OFFICER
The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Vice-Mayor shall so preside. In the absence of both the Mayor and Vice-Mayor, the City Council shall elect a temporary Presiding Officer to serve until the arrival of the Mayor or Vice-Mayor or until adjournment.

3.2 CALL TO ORDER; LACK OF A QUORUM
a. The meeting of the City Council shall be called to order by the Mayor or if the Mayor is absent, the Vice-Mayor. In the absence of both the Mayor and the ViceMayor, the meeting shall be called to order by the City Clerk, whereupon the City Clerk shall immediately call for the selection of a temporary Presiding Officer. In the absence of a quorum of three (3) Councilmembers, the City Clerk shall call the meeting to order and declare the same adjourned to a stated day and hour. b. If, as of the posted start time of a meeting, less than a quorum of the City Council is present, those members present (or the City Clerk if no members are present) may (i) wait for a reasonable amount of time for a sufficient number of City Council members to arrive; and/or (ii) adjourn the meeting in the manner prescribed under Government Code Section 54955, including simply adjourning the meeting to the next regular meeting date. If, prior to the start time of a meeting, it is confirmed by the City Clerk that a quorum will not be achieved for the meeting, the City Clerk shall promptly post a notice of adjournment advising that the meeting has been cancelled for lack of a quorum. Such notice shall also specify whether the business of the cancelled meeting will simply be carried over to the next regular meeting date or whether such business will be carried over to an adjourned meeting within the meaning of Government Code Section 54955.

3.3 PARTICIPATION OF PRESIDING OFFICER
TAlthough the Presiding Officer is primarily responsible for the conduct of the meeting, ; however, he/she may move, second and debate from the Chair, subject only to such limitations of debate as are imposed on all Councilmembers, and shall not be deprived of any of the rights and privileges of a Councilmember by reason of being the Presiding Officer.

3.4 STATEMENT OF THE MOTION OR QUESTION QUESTION OR MOTION TO BE STATED
The Presiding Officer may shall may verbally restate each motion or question question immediately prior to commencing deliberation on the motion/question or calling for the vote on the same to ensure that all voting members understand what is being moved. Following the vote, the Presiding Officer (or City Clerk) shall announce whether the motion passed or failed, question was carried or defeated, April 20, 2026 Special & Regular CC Mtg Page 313 of 421 Procedural Manual – City Council of the City of San Fernando 15 and may summarize the action taken by the City Council before proceeding to the next item of business.

3.5 SIGNING OF DOCUMENTS
The Mayor shall sign all ordinances, resolutions and other City Council-approved legal documents that must be signed by a mayor. Except where the authority to execute a contract or other legal instrument has been delegated to the City Manager or a City Department head by ordinance or other City Council action, the Mayor shall also sign contracts for the City. and contracts approved by the City Council. In the absence of the Mayor, the Vice-Mayor shall sign all such documents as have been adopted and approved by the City Council. In the absence of the Mayor and Vice-Mayor, the temporary Presiding Officer shall sign all such documents.

3.6 MAINTENANCE OF ORDER
The Presiding Officer with the assistance of the sergeant-of-armsis responsible for the maintenance of order and decorum at all times. No person shall be allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks should be addressed to the Presiding Officer.

3.7 DURATION OF MEETING
If a meeting exceeds four hours in duration, the Presiding Officer may call for a motion to adjourn all remaining items of business to (i) an adjourned meeting within the meaning of Government Code Section 54955;, (ii) a special meeting; or to (iii) the next regular meeting. For purposes of this section, the four-hour limit is inclusive of any special meeting, adjourned regular meeting or adjourned special meeting held immediately before or after a regular meeting

4. RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER
The Presiding Officer shall determine all Points of Order subject to the right of any Councilmember to appeal to the City Council. If an appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” in which event a majority vote shall govern and conclusively determine such question of order.

4.2 DECORUM AND ORDER – COUNCILMEMBER
a. Councilmembers shall accord the utmost courtesy to each other, to City employees, and to the general public appearing before the City Council and shall refrain at all times from derogatory remarks.

April 20, 2026 Special & Regular CC Mtg Page 314 of 421 Procedural Manual – City Council of the City of San Fernando 16 b. Every Councilmember desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine discussion to the question under debate.
c. Every Councilmember who has been recognized to speak by the Presiding Officer and who wishes to pose a desiring to question to the administrative staff should address questions through to the City Manager or City Attorney who shall be entitled to either answer the inquiry directly or to designate some member of the staff for that purpose.
d. A Councilmember, once recognized, shall not be interrupted while speaking, unless called to order by the Presiding Officer, or a Point of Order is raised by another Councilmember, or the speaker chooses to yield to questions from another Councilmember.
e. If a Councilmember is called to order while speaking, he/she shall cease speaking immediately until the question of order is determined; and if ruled out of order shall remain silent or shall alter his remarks so as to comply with rules of the City Council.
f. Any Councilmember may move to require the Presiding Officer to enforce the rules. A majority of the City Council shall require enforcement of the rules if the Presiding Officer has refused.

4.3 DECORUM AND ORDER – EMPLOYEES
Members of the Administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the City Council.

The City Manager shall insure that all City employees observe such decorum. Any staff member, including the City Manager, desiring to address the City Council or members of the public shall first be recognized by the Presiding Officer. All remarks should be addressed to the Presiding Officer and not to any one individual Councilmember or public member.

4.4 DECORUM AND ORDER – PUBLIC
The City Council, elected by the public, must be free to discuss and address issues confronting the City in an orderly environment. Although Government Code Section 54954.3(c), prohibits the City Council from prohibiting public criticism of the policies, procedures, programs or services of the City, or of the acts or omissions of the City Council, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including, but not limited to, conduct that (i) prevents other members of the public or the City Council from being heard when it is their turn to speak; (ii) prevents members of the audience from hearing or seeing the proceedings; and/or (iii) speaking off topic or speaking beyond the allotted speaking time limit. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. Unrecognized remarks from the audience, clapping, stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner April 20, 2026 Special & Regular CC Mtg Page 315 of 421 Procedural Manual – City Council of the City of San Fernando 17 will not be allowed and will be considered out of order.

The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Public members attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.

Unrecognized remarks from the audience, clapping, stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner shall not be permitted by the Presiding Officer, who may direct the sergeant at-arms to remove such offenders from the room if they do not cease upon request by the Presiding Officer. Aggravated cases shall be prosecuted by appropriate complaint signed by the Presiding Officer.

4.5 ENFORCEMENT OF DECORUM
The Chief of Police shall be ex -officioer sergeant-at-arms for of the City Council, but may delegate such duties to any one or more sworn police officers of the City as needed. He/she The sergeant-at-arms and those delegated sergeant-at-arms responsibilities shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining decorum in the City Council Chambers. Per Government Code Section 54957.95, the Presiding Officer may order the sergeant-of-arms to remove any person who persists with disruptive behavior following an initial warning and may also order the sergeant-of-arms to immediately remove anyone, without warning, who engages in behavior that constitutes a true threat of force within the meaning of Government Code Section 54957.95.

Upon instructions from the Presiding Officer, it shall be the duty of the Chief of Police or his representative to eject any person from the City Council Chambers or place such person under arrest or both. (Robert’s Rules of Order)

4.6 CONFLICTS OF INTEREST PERSONAL INTEREST
i. State law prohibits Councilmembers from participating in certain governmental decisions that may come before the City Council when the governmental decision can have a material and reasonably foreseeable effect (good or bad) on an a financial interest of the Councilmember and the effect is unique from the effect the decision will have on the public generally (California Political Reform Act, Government Code Section 81000 et seq. and See also the Common Law Conflict of Interest Doctrine which can have broader application). In other instances, a Councilmember’s interest in a contract that may come before City decisionApril 20, 2026 Special & Regular CC Mtg Page 316 of 421 Procedural Manual – City Council of the City of San Fernando 18 makers for approval may prevent City decision makers from approving the contract at all, even if the interested Councilmember agrees to recuse himself/herself from voting on the contract (Government Code Section 1090).

State law also prohibits Councilmembers from voting on certain matters before the City Council that affect the interests of campaign contributors (Government Code Section 84308). The preceding summary of laws is not exhaustive and the fact that an applicable law is not expressly referenced in these policies does relieve a Councilmember from complying with such laws.
ii. A conflicted Councilmember is not only prohibited from voting on the matter for which he/she has a conflict, the Councilmember must also refrain from participating in any pre-decisional planning, discussion, deliberation and/or strategizing on the matter with City staff and his/her City Council colleagues and refrain from efforts to influence City Council colleagues and others participating in the decision-making process.
iii. As the analysis of conflicts laws as applied to individual circumstances can be complex, nuanced and often fact-specific, Councilmembers are strongly encouraged to be alert to potential conflicts and consult with the City Attorney, the Fair Political Practices Commission or their own legal counsel whenever there is a concern about a conflict and well in advance of any City Council consideration of the matter. Failure to comply with State laws can expose a Councilmember to significant penalties and other legal liabilities, including criminal liability. iv. If a Councilmember has a disqualifying conflict of interest, he/she must recuse himself/herselfthemselves from participating in the matter. In the context of a City Council meeting this means that the Councilmember must state the nature of the conflict on the records and step down from the dais, except in the case of matters to be approved on the Consent agenda. It is also noted that abstention from a matter is not the same as recusal because in abstaining the Councilmember remains on the dais, is counted toward the quorum and is therefore deemed to be participating in the making of the decision.

No Councilmember disqualified from participation under State law or the City’s Conflict of Interest Code shall remain at the Council dais during the debate or vote on any such matter. The Councilmember shall publicly state the grounds for disqualification on the record and upon acceptance by the Presiding Officer shall leave the Council dais during the debate or vote on the issue.

4.7 LIMITATIONS OF DEBATE
No Councilmember should be allowed to speak more than once upon any one subject until every Councilmember choosing to speak has spoken. A Councilmember who does not have the floor may interject and address the Presiding Officer with the following: (a) Questions of Privilege (e.g., audience members cannot hear, issue with conditions in the chambers or member needs to April 20, 2026 Special & Regular CC Mtg Page 317 of 421 Procedural Manual – City Council of the City of San Fernando 19 excuse himself/herself); (b) Points of Information (e.g., to get simple brief clarification on procedures or simple clarifying information related to the business at hand); or (c) Points of Order (e.g., to enforce rules of decorum or to disagree with Presiding Officer’s application of procedures).

Merely asking a question, or making a suggestion, is not considered as speaking. (Robert’s Rules of Order)

4.8 DISSENTS AND PROTESTS
During that portion of the agenda entitled General City Council/Board Member Comments and Liaison Updates, Aany Councilmember shall have the right to express dissent from, or protest to, any action of the City Council and request that the reason be entered into the minutes. Councilmembers should refrain from voicing their dissent or protest when roll call on the matter is being taken, however, incidental to voting Yes, No or Abstain the Councilmember may preface his/her vote with a very brief, concise and succinct statement of their reasoning. .. (Robert’s Rules of Order)

4.9 PROCEDURES IN ABSENCE OF RULES
Where these policies are silent as to a matter of procedure, the Presiding Officer may refer to Robert’s Rules of Order for guidance in making a ruling, provided that the ruling may be overturned by majority vote of members present. The foregoing notwithstanding no procedures shall be followed that violate applicable State or federal law. In the absence of a rule to govern a point or procedure, Robert’s Rules of Order shall govern. (Suggested League of California Cities Procedure)

5. ADDRESSING THE CITY COUNCIL

5.1 MANNER OF ADDRESSING THE CITY COUNCIL
A. During the public comment portion of a regular meeting, members of the public may address the City Council on agenda items before consideration or on any subject matter within the City Council’s jurisdiction. Members of the public who are physically present must address the City Council from the speaker’s podium and members of the public participating remotely must do so thorough the two-way remote participation means established by the City. No member of the public shall may begin speaking enter into any discussion without first being recognized by the Presiding Officer or the City Clerk in the case of those participating remotely. (Robert’s Rules of Order). All remarks and questions must shall be addressed to the City Council as a body and not to any individual Councilmember, City employee or member(s) of the audience. Presiding Officer and not to any individual Councilmember, staff member or other person.

B. Any member of the public who wishes to address the desiring to address the City Council in person shall present the City Clerk with a speaker’s card, stating his/her name. For purpose of To facilitate staff follow up, the speaker may also provide his/her address. Members of the public may call-in to the telephone April 20, 2026 Special & Regular CC Mtg Page 318 of 421 Procedural Manual – City Council of the City of San Fernando 20 number listed on the agenda, using the meeting ID and Passcode. When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video. [INSERT PROSESS FOR ONLINE PARTICIPANTS TO SPEAK]
C. Public Remote Participation: Effective January 1, 2026, members of the public may address the City Council remotely for all meetings of the City Council in the manner prescribed under the Brown Act as amended by Senate Bill 707 (Durazo)(“SB 707”) and these policies. The City shall have sole discretion as to the technological means most practical and feasible for allowing members of the public to participate remotely. All restrictions, limitations and rules applicable to members of the public who address the City Council in person shall apply to those addressing the City Council remotely, unless otherwise mandated under SB 707.

D. Remote Participation Disruption Policy: It shall be the policy of the City Council to adopt a procedure to manage disruptions to two-way remote participation tools during Brown Act meetings to comply with SB707. The following procedure shall apply constitute the adopted policy of the City for meetings of all bodies of the City subject to the Brown Act and these instructions shall be included in all posted agendas:

Pursuant to Senate Bill 707, each qualified legislative body shall provide two-way remote participation, ensuring public participation, not only in person but also through a two-way phone or video platform that includes but is not limited to Zoom or Microsoft Teams. In the event of a disruption that makes two-way remote participation not possible during a meeting, the legislative body shall recess for no less than one hour to make good faith efforts to restore service. If service cannot be restored after one hour, the legislative body shall adopt, by roll-call vote, a formal finding affirming that reasonable efforts were taken to resolve the disruption and that resuming the meeting serves the public interest more than further delaying it to find a resolution. To the extent lawfully agendized closed session matters appear on the agenda of the disrupted meeting, the body reserves the right to recess to closed session to address those agendized closed session items during the one-hour recess to mitigate delays in the transaction of business.

E. In lieu of in-person or remote comments, Mmembers of the public that cannot attend the meeting may also submit comments in writing a letter or statement to include in the record, which must be received by the City Clerk’s April 20, 2026 Special & Regular CC Mtg Page 319 of 421 Procedural Manual – City Council of the City of San Fernando 21 Office no later than 12:00 pm on the day of the meeting to be provided to the City Council and made available for public review. The City Clerk will not read written comments. and the member of the public must be present to address the City Council. Public comment will not be accepted via telephone or video conference, or other medium of communication.

F. During a public hearing, all remarks shall be limited to the subject under consideration. For a special meeting, members of the public may only address the City Council concerning items any item listed on the agenda. before or during consideration. Unlike regular meetings, the City Council does not have to allow public comment on non-agenda matters.

5.2 TIME LIMITATION AND TRANSLATION
A. Time Limits: Except as otherwise required under Government Code Section 54954.3(b)(2), Aany member of the public public member addressing the City Council, whether during the Public Statement portions of the agenda or as part of a separate public hearing, shall limit his/her address to three (3) minutes. The Presiding Officer or majority of the City Counsel reserve the right to shorten speaker time as reasonable and appropriate because of the presence of a large number of people wishing to speak on a matter, the volume of business before the City Council or other similar circumstances. unless further time is granted by the Presiding Officer or majority of the City Council.

B. Time Limits and Translation: Paragraph A notwithstanding, as required by Government Code Section 54954.3(b)(2), each legislative body of the City that is subject to the Brown Act shall provide at least twice the allotted time to a member of the public who utilizes a translator. The foregoing notwithstanding, as provided under Government Code Sectio 54954.3(b)(3), the legislative body shall be under no obligation to provide twice the allotted time when simultaneous translation equipment is used that allows the legislative body to hear the translated public testimony simultaneously.

C. Facilitating Third-Party Translation. As provided under Government Code Section 54953.4(b)(2)(B), the City is under no obligation to provide interpretation of any public meeting. Nevertheless, per Government Code Section 54953.4(b)(2)(A), the City Council shall reasonably assist members of the public who wish to translate a public meeting into any language or wish to receive interpretation provided by another member of the public, so long as the interpretation is not “disrupting” to the meeting, as defined in Government Code Section 54957.95. Per Government Code Section 54957.95(b)(1), “disrupting” means engaging in behavior during a meeting of a legislative body that actually April 20, 2026 Special & Regular CC Mtg Page 320 of 421 Procedural Manual – City Council of the City of San Fernando 22 disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following: (i) q failure to comply with reasonable and lawful regulations adopted by a legislative body or any other law; and/or (ii) engaging in behavior that constitutes use of force or a “true threat of force” within the meaning of Government Code Section 54957.95(b)(2). The City Clerk shall publicize instructions on how to request assistance which may include any of the following, as determined by City Council:
(1) arranging space for one or more interpreters at the meeting location; (2) allowing extra time during the meeting for interpretation to occur; and (3) ensuring participants may utilize their personal equipment or reasonably access facilities for participants to access commercially available interpretation services. As provided under Government Code Section Government Code Section 54953.4(b)(2)(C), (i) the City Council is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided in the manner described above; and (ii) no action shall be commenced or maintained against the City Council arising from the content or accuracy of any interpretation facilitated, assisted with, or provided in such manner.

D. The Presiding Officer shall have the discretion but not the obligation to allow members of the public to comment on items appearing on the agenda under Administrative Reports and Consent Calendar sections of the agenda.

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE
After a motion has been made, no member of the public shall address the City Council without securing permission of the Presiding Officer or by a majority vote of the City Council. (Suggested League of California Cities Procedure)

5.4 WRITTEN CORRESPONDENCE
The City Manager is authorized to receive and open all mail addressed to the City Council as a whole, and give it immediate attention to the end that all administrative business, not necessarily requiring City Council action, may be disposed of between City Council meetings. Any communication requiring City Council action will be reported to the City Council at its next regular meeting together with a report and recommendation of the City Manager. The City Manager is authorized to open mail addressed to individual Councilmembers, unless specifically requested otherwise from an individual member.

6. MOTIONS

6.1 POLICY OBJECTIVE PROCESSING OF MOTIONS
To ensure orderly, full and fair deliberation on matters for which City Council action is sought, the following rules shall govern the making, discussion and voting on motions during City Council meetings.

April 20, 2026 Special & Regular CC Mtg Page 321 of 421 Procedural Manual – City Council of the City of San Fernando 23 When a motion is made and seconded, it may be stated by the Presiding Officer before debate. A motion may be withdrawn by the mover without the consent of the Councilmember seconding it.

6.2 OPPORTUNITY TO ASK QUESTIONS AND COMMENT BEFORE MOTIONS Councilmembers shall refrain from making motions on any agendized matter under consideration until the Presiding Officer (i) has recognized and given all members of the City Council an opportunity to ask questions and offer comment on the matter; and (ii) opens the floor for the making of motions. Once all members of the City Council have had an opportunity to ask questions and/or comment on a matter, the Presiding Officer will ask Councilmembers if they have any additional questions and/or comments. If there are no additional questions or comments the Presiding Officer will then open the floor for the making of motions.

6.3 MAKING OF MOTIONS.

All motions shall require a second in order to be voted upon. Before a motion is seconded, the Presiding Officer may recognize Councilmembers who wish to make points of order, privilege or inquiry. When a motion is made and seconded, the Presiding Officer will state (i.e., recite the motion under consideration) before deliberation on the motion or voting.

6.4 WITHDRAWAL OF MOTIONS
A Councilmember may withdraw his/her motion at any time prior to a vote on the motion, without the concurrence of the Councilmember who seconded the motion. If the motion is withdrawn it is deemed removed from consideration and will not be voted on.

MOTIONS OUT OF ORDER
The Presiding Officer, or a majority of the City Council, may at any time permit a member to introduce an ordinance, resolution or motion presently on the agenda out of the regular agenda order. (Reference Sections 2.1) (Robert’s Rules of Order)

6.5 DIVISION OF MOTION
If a motion contains two or more divisible propositions, the Presiding Officer may, and upon request of a Councilmember shall (unless appealed by another Councilmember), divide the same into two separate motions. (Robert’s Rules of Order)
April 20, 2026 Special & Regular CC Mtg Page 322 of 421 Procedural Manual – City Council of the City of San Fernando 24

6.6 PRECEDENCE OF MOTIONS
When a main motion is before the City Council, no other main motion shall be entertained except the following:
a. Adjourn
b. Fix Hour of Adjournment
c. Table
d. Previous Question
e. Amend
f. Postpone
(Robert’s Rules of Order).

6.7 MOTION TO ADJOURN (NOT DEBATABLE)
A motion to adjourn shall be in order at any time except as follows:
a. When repeated without intervening business or discussion, b. When made as an interruption of a Councilmember while speaking, c. When the previous question has been ordered, or
d. While a vote is being taken.

A motion to adjourn “to another time” (i.e., to an adjourned meeting) shall be undebatable and unamendable, except as to the time set. (Robert’s Rules of Order)

6.8 MOTION TO FIX HOUR OF ADJOURNMENT
A motion to specify a definite hour to which the subject meeting shall be adjourned is undebatable and unamendable, except as to the time set. (Robert’s Rules of Order)

6.9 MOTION TO TABLE
A motion to table shall be used to temporarily bypass the subject and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be “taken from the table” at any time prior to the end of the next meeting. (Robert’s Rules of Order)

6.10 MOTION TO CALL FOR THE PREVIOUS QUESTION
Such a motion shall be used to close debate on the main motion and shall be undebatable. If the motion fails, debate shall be reopened if the motion passes, a vote shall be taken on the main motion. (Robert’s Rules of Order)

6.11 MOTION TO AMEND
A motion to amend shall be debatable only as to the amendment. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject April 20, 2026 Special & Regular CC Mtg Page 323 of 421 Procedural Manual – City Council of the City of San Fernando 25 shall be acceptable and voted first, then the main motion as amended. (Robert’s Rules of Order)

6.12 MOTION TO CONTINUE
Motions to continue to a definite time shall be amendable and debatable as to suitability of postponement and time set for postponement. (Robert’s Rules of Order)

6.13 GENERAL CONSENT
Unless otherwise required as noted in Section 7.2, the City Council may by general, unanimous or silent consent do business with less regard for formal motions.

Where there appears to be no objection, the formality of voting can be avoided by the Presiding Officer asking if there is any objection by any Councilmember to the proposed action, and, if there is none, the Presiding Officer shall announce the result. The action thus taken is by general consent of the City Council. (Robert’s Rules of Order)

7. VOTING

7.1 VOTING PROCEDURE
Motions shall be adopted by voice vote, roll call vote or by the general consent/“no objection” method, as described in Section 6.11. The results of the vote shall be entered in full in the minutes.

The order of a roll call vote shall be designated by the City Clerk, with the Mayor voting last.

Except as otherwise provided herein, the “no objection” method for expediting lengthy agendas may be used unless any Councilmember requests a voice or roll call vote. The approval of the motion in the minutes shall be reflected as a “no objection” vote or that the motion “carried passed unanimously”. (Robert’s Rules of Order)
Roll call votes shall be taken on all ordinances, resolutions, or orders for the payment of money unless the vote is unanimous.

Motions requiring a 4/5ths affirmative vote shall should be announced by City staff prior to City Council consideration of the motion.

7.2 VOTING
Every ordinance, resolution or order for the payment of money requires three affirmative votes (with the exception of urgency ordinances, which require four affirmative votes). Any member may change his vote on any item before the next April 20, 2026 Special & Regular CC Mtg Page 324 of 421 Procedural Manual – City Council of the City of San Fernando 26 order of business. The votes shall be lost motions and may be reconsidered. (Robert’s Rules of Order)

7.3 [RESERVED] FAILURE TO VOTE
Every Councilmember should vote unless disqualified for cause. Abstentions shall not be counted as a vote.

7.4 RECONSIDERATION
Any Councilmember who voted with the majority may move a reconsideration of any action, provided (i) the motion is made at the same meeting as the action to be reconsidered was taken; (ii) it is seconded; and (iii) the action to be reconsidered is one that may be lawfully reconsidered. In addition to the foregoing, where the action to be reconsidered was the main subject of a quasijudicial proceeding (e.g., a land use appeal or entitlement application etc.), a motion for reconsideration may only be made if the applicant, appellant or other party whose interest was the subject of the proceeding is still present and is given an opportunity to address the City Council on the motion to reconsider and, if the motion to reconsider was successful, any alternative action taken by the City Council.

The motion for reconsideration may be seconded by any Councilmember. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the City Council.
(Robert’s Rules of Order)

7.5 RESCISSION
Any Councilmember may make a motion to rescind (i.e., undo) a prior action of the City Council, provided (i) the motion is seconded and (ii) the action to be rescinded is one that may legally be rescinded. Any Councilmember may second the motion to rescind. A motion to rescind:
(a) Does not bring a matter back for further consideration or debate if adopted. It simply nullifies the prior action;
(b) Can be brought at anytime, subject to any legal limitations or restrictions on the ability of the City Council to rescind a prior action; (a)(c) May be made by any Councilmember.

April 20, 2026 Special & Regular CC Mtg Page 325 of 421 Procedural Manual – City Council of the City of San Fernando 27

8. RESOLUTIONS

8.1 RESOLUTIONS PREPARED IN ADVANCE
Where a resolution has been prepared in advance, the procedure shall be:
staff/City Council report (if needed), discussion (if needed), motion, second, City Council votes, and results declared. All resolutions shall be read in full, unless the full reading is waived by unanimous consent of the City Council. Items of the Consent Calendar are automatically deemed to have the full reading waived by common consent. (Suggested League of California Cities Procedure)

8.2 RESOLUTIONS NOT PREPARED IN ADVANCE
Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Attorney or City Manager to prepare a resolution for presentation at the next City Council meeting. (Suggested League of California Cities Procedure)

8.3 URGENCY RESOLUTIONS
In matters of urgency, a resolution may be presented verbally in motion form together with specific instructions for written preparation for later execution. After the resolution has been verbally stated, the voting procedure for resolutions prepared in advance as stated in Section 8.1 shall be followed. Urgency resolutions shall be avoided except when absolutely necessary and shall be avoided entirely when resolutions are required by law or in improvements acts, zoning matters and force account work on public project. (Suggested League of California Cities Procedure)

9. ORDINANCES

9.1 ORDINARY APPROVAL OF ORDINANCES.
a. Per Government Code Section 36934:

1. Ordinances require two readings to be adopted/approved: one to introduce the ordinance (first reading) and a second to adopt/approve the ordinance (second reading);

2. The second reading of an ordinance may not occur within 5 days of the first reading;

3. Second readings may only occur at regular or adjourned regular meetings; and

4. All ordinance must be read in full either at the time of introduction (first reading) April 20, 2026 Special & Regular CC Mtg Page 326 of 421 Procedural Manual – City Council of the City of San Fernando 28 or at the time of adoption/approval (second reading), except in either of the following circumstances: (i) when, after reading the title, further reading is waived by regular motion adopted by majority vote; or (ii) if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or approval/adoption.

If the motion to approve an ordinance for first reading was unanimous, the second reading of the ordinance may be agendized under the Consent Calendar. Following the second reading approval of an ordinary ordinance, the City Clerk shall comply with all notice and publication requirements called for under the Government Code or any other statutes governing the subject matter of the ordinance. Per Government Code Section 36937, ordinary ordinances become effective 30 days from the date the ordinance was approved/adopted for second reading. b. Per Government Code Section 36936 all ordinances require a recorded majority vote of the total membership of the City Council irrespective of the number of City Councilmembers’s present (i.e., a minimum of 3 votes in favor of the ordinance are needed).
c. When applicable law requires the conduct of a public hearing as part of the approval process for an ordinance, the City Council shall conduct a public hearing and comply with all other noticing and publication requirements required by law.

9.2 URGENCY ORDINANCES; INTERIM ORDINANCES.
a. Ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code Section 36937(b); and interim ordinances within the meaning of Government Code Section 65858, including extensions of the same take effect immediately without the need for a second reading or a 30-day waiting period before becoming effective. The City shall comply with all noticing, publication, public hearing and finding requirements for all such ordinances.

9.1 INTRODUCTION (FIRST READING)
At the time of introduction, an ordinance shall be read in full, unless, after reading the title, reading is waived by unanimous consent of the City Council.

The procedure for introduction of an ordinance shall be: reading of the title by the Presiding Officer or City staff member, motion to introduce first reading, second, discussion (if needed), City Council votes, and results declared. (Suggested League of California Cities Procedure)
April 20, 2026 Special & Regular CC Mtg Page 327 of 421 Procedural Manual – City Council of the City of San Fernando 29

9.2 ADOPTION (SECOND READING)
With the sole exception of ordinances which take effect immediately (as outlined in the following sections), no ordinance shall be adopted by the City Council on the day of introduction, nor within five days thereafter, nor at any time other than a regular or adjourned meeting.

If the Ordinance was unanimously approved at the time of introduction, adoption (second reading) of the ordinance may be placed on the Consent Calendar with the recommendation that City Council waive full reading of the ordinance and adopt by title only. If it was not unanimously approved at the time of introduction, the ordinance shall be read in full unless, after reading the title, the full reading is waived by unanimous consent of City Council. Unless approved on the Consent Calendar, the procedure for adoption of an ordinance shall be:
reading of the title by the Presiding Officer or City staff member, motion to pass, second reading and adoption of ordinance second, discussion, vote and result declared. (Suggested League of California Cities Procedure)

9.3 AMENDMENT FOLLOWING INTRODUCTION
In the event that an ordinance is altered after its introduction, a motion for an amended introduction shall be required. The ordinance shall not be considered for adoption until five days thereafter and not at any meeting other than a regular or adjourned meeting. The correction of typographical or clerical errors shall not constitute making an alteration within the meaning of this Section.

9.4 EFFECTIVE DATE
All ordinances, except as listed below, shall become effective 30 days after adoption, or upon such later date as may be designated in the ordinance. The following ordinances shall become effective immediately upon adoption:
a. Urgency Ordinances;
b. Ordinances calling, or otherwise relating to, an election; c. Ordinances relating to street improvement proceedings; d. Ordinances relating to taxes for the usual and current expenses of the City; or
e. Ordinances covered by particular provisions of law prescribing the manner of their passage and adoption.

9.5 PUBLISHING
It shall be the duty of the City Clerk to cause each ordinance to be published within 15 days after adoption with the names of those April 20, 2026 Special & Regular CC Mtg Page 328 of 421 Procedural Manual – City Council of the City of San Fernando 30 Councilmembers voting for and against the ordinance.

9.6 URGENCY ORDINANCES
Any ordinance declared by the City Council to be necessary as an urgency measure for preserving the public peace, health or safety, and containing a statement of the reasons for its urgency, may be introduced and adopted at the same meeting. Such Ordinance must be passed by at least four affirmative votes.

10. [RESERVED] MINUTES

10.1 PREPARATION OF MINUTES
It is the City Clerk’s responsibility to maintain the record (minutes) of City Council meetings. Minutes shall be approved by the City Council, to lend further weight to the accuracy and completeness of the record. The City Clerk shall have exclusive responsibility for preparation of the minutes and any directions for changes to conform with fact shall be made by action of the City Council.

The City Clerk shall keep “Action Minutes” in order to maintain a full and true record of all proceedings of the City Council. The minutes shall consist of a clear and concise statement of each and every City Council action including the motions made and the vote thereon. Reasons for making motions or voting, City Council debate and audience reaction are generally not included in the minutes. Such items may be included if considered to be particularly relevant or otherwise necessary by the City Clerk.

10.2 ABSENCE OF CITY CLERK
If the City Clerk is absent from a City Council meeting, the Deputy City Clerk shall act. If there is none, the Mayor shall appoint one of the Councilmembers as City Clerk Pro Tem. (Government Code Section 36804)

11. REORGANIZATION

11.1 11.1 SELECTION OF MAYOR AND Vice-Mayor
Pursuant to Government Code Section 36801 “The City Council shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Elections Code Sections 10262 and 10263 and, following the declaration of the election results and the installation of elected officials, choose one of its members as Mayor and one of its members as Mayor Pro Tempore.” The terms of office of the Mayor of the City Council and ViceApril 20, 2026 Special & Regular CC Mtg Page 329 of 421 Procedural Manual – City Council of the City of San Fernando 31 Mayor shall be for one year, or until their successors have been chosen. In those years in which a general municipal election is not held, the City Council shall choose a Mayor of the City Council and Vice-Mayor at the first regular meeting in December. Annually, the City Council shall undertake a reorganization to choose one of its members to serve as Mayor and another to serve Vice-Mayor/Mayor Pro Tempore. The dates for undertaking the annual reorganization shall be as follows:
(a) In even numbered years, the City Council, as mandated by Government Code Section 36801, shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Sections 10262 and 10263 of the Elections Code and, following the declaration of the election results and the installation of elected officials, choose one of its number as mayor, and one of its number as mayor pro tempore.
(b) In odd numbered years, the City Council shall meet at the first regular meeting date falling on or immediately following the one-year anniversary of the date of the prior year reorganization.

Nothing herein shall be deemed or construed to prohibit any person from serving any number of consecutive one-year terms as Mayor or Vice-Mayor mayor pro tempore. in any office in this City.

The following procedure shall be used:

Election of Mayor:
a. City Clerk opens the nominations for the position of Mayor b. Nomination(s) is/are made for Mayor, and seconded
c. Hearing no objections, motion to close nominations
d. City Clerk conducts a roll call vote and each Councilmember announces their his/her vote selection vote for Mayor from among the nominees. e. The first nominee to receive at least 3 votes shall be the City Council appointee for Mayor. If no nominee receives 3 votes during the first round of voting, nominees receiving 1 vote or less will be removed from further consideration and successive rounds of voting from the remaining nominees will be conducted in the same manner until there is a nominee receiving at least 3 votes.
f. If after 5 rounds of voting no nominee succeeds in obtaining 3 or more votes, the City Council by majority vote may agree on some alternative means of selecting the Mayor from among the remaining nominees, including methods of chance, drawing names, removing one or more Councilmembers from consideration, and/or vacating the current seat.
g. until a Mayor is elected by majority vote
h.g. City Clerk announces the results
Election of Vice-Mayor: (City Clerk to follow steps a-e above) April 20, 2026 Special & Regular CC Mtg Page 330 of 421 Procedural Manual – City Council of the City of San Fernando 32

11.2 SELECTION OF CITY COUNCIL LIAISONS AND DELEGATES
After the procedure prescribed in Section 11.1 has been completed, the Mayor, with the consent of a majority of the City Council, may appoint new City Council liaisons/delegates to the various City Committees and Commissions, or as liaison/delegate to any other organization as may be appropriate. Nothing in this Section would prohibit the Mayor, with approval of a majority of the City Council from making changes or other appointments during any other time.

11.3 REORGANIZATION CITY COUNCIL MEETING
The reorganization meeting shall be limited to reorganization-related matters, the consent calendar matters, ordinance that require a second reading of a previously introduced ordinance, any matters the City Council has previously directed to be heard at the reorganization meeting, and any urgent matters identified by City staff that cannot reasonably be postponed to the next City Council meeting.

12. COMMITTEES

12.1 GENERAL
The Mayor may, subject to concurrence of a majority of the City Council: (a) designate standing and ad hoc committees (collectively “Committee”); and (b) make appointments to all committees.

Each standing committee shall consist of two (2) Councilmembers. An ad hoc committee may consist of either one or two Councilmembers.

12.2 PURPOSE
The primary purpose of each Committee is to provide a forum for the thorough vetting of matters within the committee’s subject matter jurisdiction, before they are presented to the City Council. A secondary purpose is to provide guidance to City staff on matters within the committee’s subject matter jurisdiction, enabling staff to obtain interim guidance as they develop and refine matters for presentation to the City Council. The objective is to eliminate, to the extent possible, those situations where the City Council is forced to deal with large and difficult issues at their meetings without any prior formal discussion or analytical input to guide staff’s work product.

Ad hoc committees shall have a clear and definite scope and will be dissolved upon completion of the scope, unless otherwise extended by the City Council with a new scope. Ad hoc committees are less formal than standing committees and are therefore not subject to the requirements of the Ralph M. Brown Act.

April 20, 2026 Special & Regular CC Mtg Page 331 of 421 Procedural Manual – City Council of the City of San Fernando 33

12.3 LIMITATIONS ON AUTHORITY
No committee may approve a contract or expenditure of funds.

No committee may provide any direction to City staff, the City Attorney, or consultants engaged by the City, except that a City Council standing committee may provide such direction at a duly noticed meeting of a standing committee, where such direction concerns a matter that is within the subject matter jurisdiction of the standing committee, such direction does not conflict with the policies or direction established by the City Council, and where such direction will not result in an expenditure of resources in excess of the applicable amounts allocated in the approved annual budget.

12.4 APPLICABLE LAWS AND REGULATIONS
All City Council standing committees shall comply with the requirements of the Ralph M. Brown Act. All City Council standing committees shall comply with the procedures set forth in Sections 1 through 5, inclusive, of this Procedural Manual, to the extent reasonably practicable. In the event of any conflicts between the provisions of Sections 1 through 5 and the provisions of this Section 12, the latter shall control.

12.5 MEETING DATE AND TIME
By agreement of both members, each standing committee shall establish a time and place for regular meetings, as required by the Ralph M. Brown Act. In order to minimize the extra demands on City staff, and to maximize public participation, each standing committee shall, to the maximum extent possible, conduct its business at the regularly scheduled meeting.

12.6 QUORUM
Only one member of a committee must be present in order to establish a quorum.

The scheduling of meetings so as to facilitate the participation of both members of a two-person committee is strongly encouraged.

12.7 STAFFING
The City Manager shall appoint a staff member to be the primary staff liaison for each standing committee. The designated staff liaison shall coordinate all meetings of the standing committee, ensure that each meeting is recorded via audio-tape and cause the recorded audio-tape(s) to be delivered to the City Clerk upon completion of the meeting. The recorded audio-tape(s) shall be retained by the City Clerk for the same period as recorded audiotapes of City Council meetings.

The designated staff liaison shall work with the City Manager to ensure that the appropriate staff member(s) attend the meetings of the standing committee, and that the direction provided by the standing committee is carried out.

April 20, 2026 Special & Regular CC Mtg Page 332 of 421 Procedural Manual – City Council of the City of San Fernando 34

12.8 AGENDAS
The agenda for all regular meetings of a standing committee, with all background staff reports, shall be available to the public at the meeting and 72 hours in advance of the regular meeting (24 hours in advance of a special meeting) at the City Clerk’s office. The Agenda may be amended in accordance with State law, prior to any meeting.

When the City Council desires to have an item placed on an agenda for an upcoming meeting of a standing committee, the City Council shall provide the designated staff liaison with that directive at a meeting of the City Council. At that time, the City Council may also charge the designated staff liaison with the responsibility for conducting preliminary research and collecting/preparing any written materials that may aid the Committee in its discussion of the matter.

12.9 REPORT ON ACTIVITIES OF STANDING COMMITTEES
The agendas for City Council meetings shall include a section entitled Standing Committee Updates. The Committee Chair is responsible for making a brief report on the activities of the committee to the full City Council. If there is nothing to report, then “Nothing to Report” is an acceptable comment.

All written materials presented to a standing committee are public records, and shall be maintained as directed by the City Clerk.

13. PROCEDURE FOR FILLING CITY COUNCIL VACANCIES

13.1 If a vacancy occurs to any City Council seat, the vacancy may be filled by appointment or by special election in compliance with Government Code Section 36512(b). The filling of vacancies by appointment shall be subject to the restrictions of Government Code section 36512(d)(1) which prohibits the filling of a vacancy by appointment if the appointment would result in a majority of the members serving on the City Council being appointees.

13.1 13.2 If the City Council elects to fill a vacancy to a City Council seat by appointment, any appointment shall be made in subject to the following procedures:
a. At a regular or special meeting of the City Council, the City Council shall direct the City Clerk to make an application available, at the earliest possible date and time, for individuals interested in being appointed to the vacant City Council seat, and establish a reasonable due date for the applications. b. At a regular or special meeting of the City Council, the City Council will allow all applicants to address the City Council for the purpose of stating their experience and qualifications for being granted the appointment. The City Council shall determine the uniform amount of time candidates will receive to address the City Council.
b.

April 20, 2026 Special & Regular CC Mtg Page 333 of 421 Procedural Manual – City Council of the City of San Fernando 35 c. Following the presentations by potential appointees, the City Council will receive comment from interested members of the public.
c.
d. Following public comment, the City Council may commence deliberation on one of the following options:

d.
i. Make an appointment to fill the vacant City Council position and direct the City Clerk to administer the Oath of Office; or i.
ii. Defer making an appointment until Councilmembers have had additional time to consider the applicants, and a further opportunity should they wish to interview the finalists one-on-one. ii.
e. As provided under Government Code Section 36512, if the City Council does not fill the vacancy by appointment within 60 days from the date of the vacancy or fails to call an election within 60 days from the date of the vacancy, the vacant seat shall automatically be filled by election as provided under Government Code section 36512 and other applicable laws.

14. PRIORITY GOAL SETTING MEETING

14.1 The City Council shall hold a special study session every year during the budget process to set priorities and goals for the subsequent fiscal year. The purpose of setting goals and priorities is to provide the City Manager with guidance for allocating funds in the City Manager’s Proposed Budget.

14.1 a. City Council goals articulate city-wide long-term strategic goals and objectives that the organization strives to achieve over the next three to five years. Goals tend to remain relatively stable over time.
a.
b. Priorities are specific short-term items that are reasonably achievable in the upcoming fiscal year. Priorities typically fit within city-wide goals but provide more specific focus for the upcoming fiscal year.
b.

14.2 When setting goals and priorities, City Council shall take into consideration staff resources available to accomplish said goals and priorities. The goals and priorities should be reviewed semi-annually (i.e., twice a year) with the City Manager and updated to reflect goals and priorities that are reasonably attainable given limited staff resources.

April 20, 2026 Special & Regular CC Mtg Page 334 of 421 Procedural Manual – City Council of the City of San Fernando 36

15. OFFICIAL LETTERHEAD AND OTHER STATIONERY USE POLICIES

15.1 AUTHORIZED USE OF LETTERHEAD
Official City letterhead or any other official Stationery of the City must be used with care to avoid misunderstandings, including but not limited to, misrepresentations of official City Council-approved policies or actions. When authorized or otherwise directed by a majority of the City Council at a duly noticed meeting of the City Council, official City letterhead and/or other official Stationery may be used by members of the City Council to communicate official City Councilapproved action or policy. Without the prior approval of the City Council but subject to the restrictions and requirements of this Section below and Section

15.3, an individual Councilmember may use official City letterhead and/or other official Stationary for the following purposes, provided the Councilmember makes clear in the correspondence that he or she is communicating in his or her individual capacity and not on behalf of the City or the City Council as a body: (i) to acknowledge the receipt of communications submitted to the Councilmember by members of the public; (ii) to offer simple congratulations or appreciation to members of the public for their civic involvement or personal achievements which reflect positively on the San Fernando community; (iii) to offer simple condolences and/or best wishes to members of the public who have endured personal hardship or loss; (iv) to respond to inquires by members of the public seeking publicly available and non-privileged information about City programs or services; or (v) to request information from other public agencies or non-City organizations; or (vi) to express personal support for legislation or other public policies or initiatives, provide it is made clear by the Councilmember that the Councilmember is expressing such support in his or her individual capacity and not on behalf of the City Council as a body.

15.2 UNAUTHORIZED USE OF OFFICIAL LETTERHEAD OR OTHER OFFICIAL STATIONERY In addition to any other prohibition set forth under this Chapter, elsewhere in this Manual, under the San Fernando Municipal Code or State law or Federal law, no member of the City Council communicating with any other person or entity through the medium of official City letterhead or other official Stationery of the City, may represent that he or she is communicating or otherwise acting in a representative capacity for the City Council or the City or communicating a position or opinion in the name of the City Council or the City unless the City Council has been expressly authorized to do so by a majority of the City Council at a duly noticed meeting of the City Council. The City Council reserves the right to request that any communications using City letterhead or other City Stationery which are issued in the name of the City Council or the City must be reviewed and vetted by the City Council as a body at a duly noticed meeting of the City Council before the communication is disseminated. Under no circumstances may City letterhead or other official Stationary be used in any manner that (i) would April 20, 2026 Special & Regular CC Mtg Page 335 of 421 Procedural Manual – City Council of the City of San Fernando 37 constitute a violation of Government Code Section 8314, Government Code Section 82041.5 or any other applicable statute or regulation governing the use of public resources; or (ii) that discloses confidential or privileged information that a Councilmember has acquired in his or her official capacity as a member of the City Council where such disclosure may only be made with the consent of the City Council acting as a body and such consent has not been formally granted by the City Council acting as body.

15.3 PREPARATION OF COMMUNICATIONS USING OFFICIAL LETTERHEAD OR OTHER

OFFICIAL STATIONERY
It shall be the official policy of the City to have all City Councilmember communications using official City letterhead or other official Stationery prepared by secretarial staff of the City Manager’s office, with prior verbal or written notice by the requesting Councilmember to the City Manager. City secretarial staff may not commence the drafting of such communications until the City Manager has confirmed either verbally or in writing that the City Manager has been notified of a Councilmember’s request to communicate using official City letterhead or other official Stationery of the City. The City Manager reserves the right to review all such communications before they are disseminated to verify compliance with these policies and the City Manager further reserves the right to seek input and direction from the City Council at a duly noticed meeting of the City Council before authorizing staff to disseminate any such communications. Councilmembers shall not receive personalized official letterhead or Stationery nor shall Councilmembers be entitled to maintain their own stock of letterhead or Stationery or maintain electronic templates of such Stationery. The rights and duties of the City Manager under this Chapter shall be delegated to the person who has been formally designated by the City Manager or a majority of the City Council to act in place of the City Manager during any period time in which the City Manager is on vacation, on extended leave or is otherwise physically unable to discharge his or her duties at the time the request is made.

15.4 COUNTERFEIT LETTERHEAD OR STATIONERY
Except as may otherwise be allowed under City Council Ordinance No. 1724Resolution No. 6904 approved April 2, 2024May 5, 2003, no member of the City Council may affix the City seal or any other City logo on any personal letterhead, Stationery or any other written document, whether or not such letterhead, Stationery or document is transmitted in paper form or electronically.

All such written communications improperly bearing the City seal or any other City logo shall be deemed unauthorized and counterfeit.

15.5 DEFINITIONS
a. “City seal” shall have the same meaning as set
forth under Section 1-13 of the San Fernando
April 20, 2026 Special & Regular CC Mtg Page 336 of 421 Procedural Manual – City Council of the City of San Fernando 38 Municipal Code as the same may be amended
from time to time. The City seal as described
under Section 1-13 appears as follows:
b. “City logo(s)” shall have the same meaning as
set forth under Section 1-13 of the San Fernado
Municipal Code as the same may be amended
from time to time. City logos as described
include the following depictions:
shall mean and include all logos or designs used
for purposes of symbolically representing the
authority of the City of San Fernando and the
capacity of its officers, employees and agents
as representatives of the City of San Fernando.

City logos include, but are not limited to this
image:

16. STATEMENTS OF ECONOMIC INTEREST

16.1 FORM 700 STATEMENT OF ECONOMIC INTERESTS OVERVIEW
One of the main laws designed to prevent self-dealing in governmental decisionmaking is the Political Reform Act of 1974 (the PRA). The PRA is codified under the California Government Code. The PRA requires that most state and local government officials disclose their personal income and assets, as well as disqualify themselves from participating in certain governmental decisions that may impact their personal economic interests. As required under the PRA, local elected officials must annually disclose their economic interests through a form referred to as the Form 700 – Statement of Economic Interests (the Form 700).

The Form 700 is filed annually with the City Clerk. Any member of the public is permitted to inspect and copy a Form 700 during normal business hours.

Members of the City Council and the Planning and Preservation Commission shall April 20, 2026 Special & Regular CC Mtg Page 337 of 421 Procedural Manual – City Council of the City of San Fernando 39 be mindful of PRA requirements to complete an annual Form 700 and to complete the same upon assuming and departing from public office also as required under the PRA.

16.2 FILING OF FORM 700

Pursuant to Assembly Bill 1170 signed by the Governor on September 6, 2024, effective January 1, 2025, Statements of Economic Interests (Form 700) filed by a Councilmembers must be filed electronically with the FPPC using the FPPC’s electronic filing system. The FPPC is the filing officer for Councilmembers.

Councilmembers should consult with the City Clerk and the FPPC regarding applicable filing deadlines. For questions regarding e-filing or login ID and password, Councilmembers may email [email protected]. For specific questions about reporting requirements, Councilmembers should contact the FPPC at [email protected] or 1-866-ASK-FPPC.

TIMELY SUBMISSION OF ANNUAL STATEMENTS OF ECONOMIC INTEREST The City Clerk notifies those required to file a Form 700 of the precise filing deadline. Under State law, annual Form 700’s are due by or before April 1st of each year or such other date as the Fair Political Practices Commission may prescribe by regulation for local elected officials. The Form 700 must also be filed within thirty (30) days of assuming or leaving office. Irrespective of notice provided by the City Clerk or any other City official or employee, it is the individual responsibility of each member of each City Council and each member of the Planning and Preservation Commission to keep themselves aware of filing deadlines and to file a Form 700 by or before the prescribed deadline.

16.3 REVIEW BY CITY CLERK AND CITY ATTORNEY
The City Clerk, as the City’s filing officer for the submission of Form 700’s, shall perform those duties set forth under Government Code Section 81010 and such other tasks, duties and responsibilities as may be prescribed by the Fair Political Practices Commission. Upon request made by a City Councilmember or member of the Planning and Preservation Commission, the City Attorney shall also conduct a facial review of the requesting filer’s Form 700. The City Attorney shall be given a minimum of ten (10) calendar days to complete its review. A facial review consists of reviewing statements for the following items: (a) the cover sheet includes the name and address of the filer, the period covered and the type of statement; (b) the summary page is completed and the required schedules are attached; (c) all information is legible and readable reproductions of the statement can be made; and (d) the verification is complete. Neither the City Clerk nor the City Attorney are responsible for verifying the truth of representations made by a filer in their Form 700 nor are they under any duty to perform any sort of investigation or inquiry as to the truth or accuracy of such April 20, 2026 Special & Regular CC Mtg Page 338 of 421 Procedural Manual – City Council of the City of San Fernando 40 representations or whether a filer has fully identified all disclosable interests. The filer shall be solely and exclusively responsible for any errors or omissions in the filer’s Form 700, notwithstanding review by the City Clerk or the City Attorney.

SECTION 17. MISCELLANEOUS

17.1 Consultation with City Attorney.

A. Any Councilmember should be able to contact and consult with the City Attorney to discuss any matter within the subject matter jurisdiction of the City, and for general information regarding conflict of interest issues, FPPC filing requirements, ethics-related issues and the like, without such information having to be shared with other Councilmembers, unless the City Attorney is ethically required to disclose such information to the full City Council as a whole pursuant to applicable State Bare Rules or other applicable laws. Councilmembers may also consult with the City Attorney to obtain non-confidential information or clarification on matters of potential interest to the Councilmember without such inquiry or information having to be shared with the full City Council, unless the City Attorney is ethically required to disclose such information to the full City Council. Furthermore, the City Attorney, in his/her discretion and professional judgement, may also share such information with the full City Council if it relates to or otherwise informs (i) a matter that is currently being considered by the City Council or that is agendized for consideration at an upcoming meeting of the City Council; or (ii) a topical and/or hotly contested matter of concern or interest to all Councilmembers or to the larger San Fernando community. The City Attorney shall notify a Councilmember in advance if he/she believes such information should be shared with all members of the City Council. It is also understood that by communicating with individual Councilmembers in such a manner, no attorney-client relationship shall exist, or be created, as between the City Attorney and individual Councilmembers.

B. Work to be performed by the City Attorney which is requested by an individual Councilmember requiring substantial research or activity (more than five (5) hours) should be assigned based on approval by the City Manager.

17.2. Communications between Councilmembers and Employees A. Purpose: This policy established the procedure for (i) staff contacts initiated by Councilmembers; and; (ii) councilmember contacts initiated by employees. This policy is intended to establish clear and proper channels of communication between Councilmembers and employees and to promote the efficient use of staff time.

B. Councilmember-Initiated Contacts. Each Councilmember shall comply with the provisions of Section 2-123 (Relations with council) of the San Fernando Municipal Code (hereinafter, "Section 2-123") with respect to interactions between the Councilmember and subordinate employees of the City Manager. Section 2-123 provides in relevant part:

April 20, 2026 Special & Regular CC Mtg Page 339 of 421 Procedural Manual – City Council of the City of San Fernando 41 The City Council and its members shall deal with the administrative services of the city only through the city manager, except for the purpose of inquiry, and neither the City Council nor any member of the City Council shall give orders to any subordinates of the city manager. For purposes hereof, "inquiry" means any and all communications short of giving orders, directions, or instructions to any member of the administrative staff. Such staff members shall provide all information reasonably requested by any councilmember. The city manager shall take orders and instructions from the city council only when sitting in a duly convened meeting of the city council and no individual councilmember shall give any orders or instructions to the city manager….” C. Employee-Initiated Contacts. When an employee is required to make contact with a Councilmember in the course of the employee’s performance of his/her official job duties, a Councilmember may participate in such employee-initiated contact, provided the employee was authorized to initiate such contact by his or her department head or the City Manager. All requests by employees other than department heads to speak to a Councilmember regarding City related business shall be submitted to their department head or the City Manager for consideration. The request will include the subject matter and the reason necessitating the contact. Employees are not to contact Councilmembers directly regarding non-City business on City time; failure to comply with this directive may result in disciplinary action. The foregoing does not prevent employees from contacting Councilmembers on purely personal/social matters unrelated to the discharge of the employee’s official duties D. Miscellaneous.

1. Individual Councilmembers shall refrain from initiating communications or other similar contacts with any representative of City collective bargaining units for the purpose of negotiating with such bargaining units on the City’s or City Council’s behalf in outstanding contract negotiations. A Councilmember shall not hold himself or herself out as the City’s designated labor negotiator or as someone speaking on the City Council’s behalf, unless he or she has been appointed to act in such capacity by the City Council.

2. In the event of an unsolicited communication or contact initiated by any representative of a City collective bargaining unit (including any City employee acting in a representative capacity on behalf of his or her bargaining unit) during outstanding contract negotiations, the Councilmember shall refrain from disclosing any privileged or otherwise confidential information or documentation to the bargaining unit representative, including, but not limited to, any privileged or confidential information obtained in closed session. During such unsolicited communications or contacts, Councilmembers shall refrain from providing any promises or assurances as to the outcome of any negotiations and shall promptly disclose any information or documentation provided to the Councilmember by the bargaining unit representative that is pertinent to the negotiations to the City Manager so that it may be shared with, and vetted by, the full membership of the City Council, the City Manager and the City’s designated labor negotiator(s). Nothing in this paragraph shall be construed to grant permission to an individual Councilmember to disclose any information or documentation that is privileged or otherwise confidential at any other time, including times when the City is not engaged in contract April 20, 2026 Special & Regular CC Mtg Page 340 of 421 Procedural Manual – City Council of the City of San Fernando 42 negotiations with any one or more of its collective bargaining units.

April 20, 2026 Special & Regular CC Mtg Page 341 of 421 From: Julia Fritz
To: Julia Fritz
Subject: RE: Redlined Version Proposed Edits - City Council Procedural Manual Date: Thursday, April 2, 2026 10:01:16 AM
Attachments: image001.png
image002.png
image003.png
From: Mary Mendoza <[email protected]>
Sent: Monday, March 30, 2026 4:53 PM
To: Julia Fritz <[email protected]>
Cc: Kanika Kith <[email protected]>; rpadilla <[email protected]>; Crystal Solis <[email protected]>
Subject: Re: Redlined Version Proposed Edits - City Council Procedural Manual Hi Julia,
Here are a few updates/suggestions I have.

I am going on the printed version you gave me .

1.7 CLOSED SESSION REQUIREMENTS
There is currently no reference to the handling of handouts or emails distributed in connection with Closed Session. I believe it would be important to clearly state that such materials are to be returned at the end of Closed Session unless the City Manager or City Attorney expressly indicates otherwise.

It should also be made clear that Closed Session materials are confidential and may not be shared or distributed to anyone, except as authorized or directed by the City Manager, City Attorney, or established Council protocol.

1.8 define Super Majority

5.1.E
I would prefer that written public comments be due by 8:00 a.m. on the day of the meeting instead of 12:00 noon.

While I understand others may feel differently, receiving written public comments at noon does not leave enough time for me to thoughtfully review them before the meeting. By that time, I am already finalizing my notes and preparing for the evening meeting.

For that reason, an earlier deadline would be much more practical and beneficial.

ATTACHMENT "B"
April 20, 2026 Special & Regular CC Mtg Page 342 of 421 Section 17 Miscellaneous
I plan on adding this section. I am still working on some of the wording. You will have it by Wednesday.

E. Councilmembers Safety as it relates to Use of City Hall Mary Mendoza
Safety of City Council Members
Get Outlook for iOS
From: Julia Fritz <[email protected]>
Sent: Wednesday, March 25, 2026 4:08 PM
Cc: Kanika Kith <[email protected]>; rpadilla <[email protected]>; Crystal Solis <[email protected]>
Subject: Redlined Version Proposed Edits - City Council Procedural Manual Good afternoon, Mayor Fajardo and Councilmembers.

Please find attached the most recent redlined version of proposed edits to the City Council Procedural Manual for your review, ahead of consideration at the April 6, 2026 City Council meeting.

Thank you.

Regards,
Julia Fritz, CMC
City Clerk
117 Macneil St | San Fernando, CA 91340
Tel (818) 898-1204 | Fax (818) 361-7631
[email protected] | www.sanfernando.gov
April 20, 2026 Special & Regular CC Mtg Page 343 of 421 This Page
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April 20, 2026 Special & Regular CC Mtg Page 346 of 421

AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julio C Salcedo, Director of Recreation and Community Services

Date: April 20, 2026
Subject: Discussion and Consideration to Approve FIFA World Cup Promotional Efforts and Events
RECOMMENDATION:

It is recommended that City Council:
a. Approve FIFA World Cup Promotional Efforts and authorize staff to organize the following events:
i. Host two (2) unofficial FIFA World Cup watch parties, and approve desired viewing option;
ii. Participate in the FIFA World Cup 2026 Banner Program for citywide decorations; and iii. Coordinate a free community soccer clinic through CAL SOUTH, LA84 at San Fernando Middle School.
b. Provide staff direction, as necessary.

BACKGROUND:

1. On June 16, 2022, the City of Los Angeles was officially selected as a host city for the 2026 FIFA World Cup.

2. On May 5, 2025, the City Council approved the formation of an Ad Hoc Committee to focus on preparation and opportunities associated with the 2026 FIFA World Cup and the 2028 Olympic Games, both of which will take place in the Greater Los Angeles region. The Ad Hoc consists of then Mayor Mary Mendoza and Councilmember Victoria Garcia.

3. On August 19, 2025, the 2026 FIFA World Cup/2028 Olympic Games Ad Hoc Committee held their first meeting to discuss opportunities and preparations leading up to the 2026 World Cup and the 2028 Olympic Games.

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4. On April 1, 2026, the Ad Hoc Committee discussed hosting an unofficial watch party, taking part in the FIFA World Cup Banner Program, and collaborating with FIFA associated organizations to host a Youth Soccer Clinic as activities that could be offered to the community of San Fernando.

5. On April 14, 2026, the Ad Hoc Committee reviewed different prices for screens to host a watch party, different locations to host a Youth Soccer Clinic, and the steps necessary to be part of the FIFA World Cup Banner Program.

ANALYSIS:

It is important for the City of San Fernando to acknowledge and participate in activities related to the 2026 FIFA World Cup and the 2028 Olympic Games because, as part of the greater Los Angeles region, the City is well positioned to benefit from the significant economic, cultural, and community impacts generated by these global events. While not a host city, San Fernando can capture regional spillover through increased visitation, local spending, and enhanced visibility by hosting community events, implementing citywide decorations, and engaging in cultural programming. These efforts also promote civic pride, strengthen community connections, and provide meaningful recreational and youth development opportunities, particularly through soccer-related programming that aligns with local interests.

Additionally, participation allows the City to leverage regional investments, partnerships, and promotional opportunities while aligning with broader statewide and national milestones such as California’s 175th anniversary and the United States’ 250th anniversary. Overall, proactive engagement ensures that San Fernando is not only included in the regional momentum of these historic events but also positioned to maximize long-term community and economic benefits.

The formation of a World Cup 2026/Olympics 2028 Ad Hoc Committee allowed the City to proactively assess and prepare for the impacts and opportunities associated with these major events. Participation in these initiatives presents opportunities to highlight San Fernando’s unique history, cultural identity, and community pride, while aligning with broader regional, statewide, and national celebrations.

As a result of strategic planning conversations with the Ad Hoc Committee, the Ad Hoc is recommending several potential community-focused initiatives tied to the 2026 FIFA World Cup, including:
• Unofficial Watch Parties: Hosting two (2) community viewing events to bring residents together and foster civic pride during World Cup matches. • FIFA World Cup 2026 Banner Program: Participating in a regional banner program to display themed banners throughout the City, enhancing the visual environment, and celebrating the event. The estimated cost is approximately $100 per banner, which could also serve as decorative elements for City events and corridors. These banners could be available for sale to the community after they are taken down. The Ad Hoc Committee suggests this activity to help offset expenses for this program.

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• Community Soccer Clinic: Partnering with local organizations and the Los Angeles Unified School District to host a soccer clinic at San Fernando Middle School that promotes youth engagement, health, and recreation.

Hosting Unofficial Watch Parties.

Watch Party 1: United States vs Paraguay – Friday, June 12, 2026, at 6:00 p.m.

The downtown mall area is recommended for this watch party celebration. Hosting the event at this location would require temporary street closures to accommodate attendees and ensure public safety. In addition, the event would incur costs related to large screen rentals for public viewing, alcohol beverage control (ABC) license, as well as Police for public safety, and Public Works support for setup, barricades, and post-event cleanup. The event is proposed to be organized by My Valley Pass, which would coordinate logistics and overall event operations.

United Sates vs Paraguay – Friday June 12, 2026
Option 1 –
(1) 15x8 Screen
Option 2 –
(2) 15x8 Screen
Option 3 –
(1) 23x13 Screen
LED Screen $4,850 $9,700 $8,975
Street Closure & Staff $15,000 $15,000 $15,000
FIFA Game Licensing $3,000 $3,000 $3,000
ABC License (Optional) $500 $500 $500
TOTAL $23,350 $28,200 $27,475
*ABC License fee is estimated.

Watch Party 2: Mexico vs Czechia – Wednesday, June 24, 2026, at 6:00 p.m.

The front of San Fernando City Hall is recommended for this watch party celebration. Hosting the event at this civic location would require temporary street closures to safely accommodate attendees and event operations. The event would also incur costs associated with large screen rentals for public viewing, as well as Police for public safety, Public Works support for traffic control, barricades, setup, and post-event cleanup. The event is proposed to be organized by My Valley Pass, which would oversee coordination, logistics, and overall event implementation.

Mexico vs Czechia– Wednesday, June 24, 2026
Option 1 –
(1) 15x8 Screen
Option 2 –
(2) 15x8 Screen
Option 3 –
(1) 23x13 Screen
LED Screens $4,850 $9,700 $8,975
Street Closure & Staff $6,500 $6,500 $6,500
FIFA Game Licensing $3,000 $3,000 $3,000
ABC License (TBD) $200 $200 $200
TOTAL $14,550 $19,400 $18,675
*ABC License fee is estimated.

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Participation in the FIFA World Cup 2026 Banner Program.

After initial coordination, the City would submit a simple interest form describing how it wants to participate. If approved, the City must follow FIFA’s branding rules for all banners and signage.

The City would also need to submit City logo in order to have a FIFA approved banner designed by their approved vendor. Once approved, banners would be ordered through a vendor or qualified supplier, chosen by the City and installed in designated areas. Areas such as the Civic and the downtown areas were suggested. Lastly, the banners should be tied to community activities like watch parties or events to help build excitement and encourage public participation during the World Cup. The Committee has also recommended making these banners available for purchase to interested buyers after they have been taken down to alleviate some of the program’s expenses.

FIFA Sponsored Community Soccer Clinic.

The City, in partnership with Play Equity Fund and CalSouth, proposes hosting a FIFA-sponsored community soccer clinic designed to engage approximately 80 to 100 children between the ages of 5 and 14. The clinic is recommended to take place on Saturday, June 20, 2026, at 9:00 a.m. at San Fernando Middle School.

These efforts would support community engagement, promote recreational programming, and position the City as an active participant in regional celebrations.

BUDGET IMPACT:

Estimated costs for hosting a community watch party would range from $14,550 to $28,200 per event due to the rental of a large viewing screen, street closures and staff, FIFA game licensing and alcohol beverage control licensing. A community soccer clinic could be offered at no cost to participants and with minimal cost to the City, limited primarily to part-time staff support.

Participation in a World Cup banner program would provide a cost-effective way to enhance the City’s visual presence, with banners estimated at approximately $100 each.

There is no immediate budget impact associated with the discussion and consideration of World Cup activities. However, should the City Council direct staff to proceed with proposed community initiatives tied to the 2026 FIFA World Cup and 2028 Olympic Games, staff would return at a later date with a formal resolution to amend the budget as needed. Events hosted in the downtown area could potentially be funded with Downtown Promotional Area B Funds, which have a current balance of $54,033. All other programs would be funded by the General Fund.

CONCLUSION:

It is recommended that City Council approve FIFA World Cup Promotional Efforts and authorize staff to organize the following events: (i.) Host two (2) unofficial FIFA World Cup watch parties, and approve desired viewing option; (ii.) Participate in the FIFA World Cup 2026 Banner Program for citywide decorations; and (iii.) Coordinate a free community soccer clinic through CAL SOUTH, LA84 at San Fernando Middle School; and provide staff direction, as necessary.

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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: April 20, 2026
Subject: Discussion and Consideration Regarding Public Works Maintenance and Operations Yard – Facility Conditions Review and Next Steps RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to direct staff to initiate a collaborative review of the existing Public Works Maintenance and Operations Yard facility plans with the Public Works Director and the assigned Commissioner. This review would allow for the identification of potential improvements, operational efficiencies, and safety enhancements. Additionally, this discussion would serve as a starting point to explore possible funding opportunities and available resources to support necessary upgrades or improvements to the facility.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the February 17, 2026 City Council Meeting.

2. On February 17, 2026, the City Council tabled this item to the next regular City Council meeting.

3. On March 2, 2026, the City Council tabled this item to the next regular City Council meeting.

4. On March 16, 2026, the City Council tabled this item to the next regular City Council meeting.

5. On April 6, 2026, the City Council tabled this item to the next regular City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending.

TH E CI TY O f i"'1
SAN~ERNANID - -
Patty Lopez Councilwoman
Public Works Maintenance & Operations Yard- Facility Conditions Review and Next Steps Agena: Tuesday, February 17, 2026
Current Situationln 2002, the City approved the construction of a new Public Works Maintenance and Operations Yard facility located at 500 First Street, San Fernando, CA 91340. The purpose of this facility was to provide a safe and secure location for Public Works staff to store tools and equipment necessary to maintain the City's infrastructure and public spaces. Additionally, the facility was intended to offer appropriate rest and support areas for employees, as the department operates seven days a week and is often required to respond to emergencies on a 24-hour basis.

It is recommended that the City initiate a collaborative review of the existing Public Works Maintenance and Operations Yard facility plans with the Public Works Director and the assigned Commissioner. This review would allow for the identification of potential improvements, operational efficiencies, and safety enhancements. Additionally, this discussion would serve as a starting point to explore possible funding opportunities and available resources to support necessary upgrades or improvements to the facility.

Photographs of the facility will be presented during the presentation.

ATTACHMENT "A"
April 20, 2026 Special & Regular CC Mtg Page 354 of 421 ATTACHMENT “B”
April 20, 2026 Special & Regular CC Mtg Page 355 of 421 ATTACHMENT “B”

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AGENDA REPORT
CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Vice Mayor Victoria Garcia and Councilmembers
From: Mayor Joel Fajardo
Date: April 20, 2026
Subject: Discussion Regarding the City’s Former Agreement Related to District B in the Downtown Mall Area
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council to receive and file the report and provide direction to staff as appropriate, and take any related action, including adoption of a resolution if deemed necessary.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the April 6, 2026 City Council Meeting.

2. On April 6, 2026, the City Council tabled this item to the April 20, 2026 City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration B. Resolution No. XXXX
April 20, 2026 Special & Regular CC Mtg Page 359 of 421 City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.3 (10/2025) | Page 1 of 1

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Joel Fajardo Mayor
Continued Discussion Regarding the City’s Former Agreement Related to District B in the Downtown Mall Area
This item is intended to provide an opportunity for the City Council to continue its discussion regarding the City’s former agreement related to District B in the Downtown Mall area. The discussion may include updates on matters associated with District B, including past agreements, activities, financial matters, and funds associated with the area, as well as any related issues affecting the Downtown Mall. The City Council may also consider taking any related action, including adoption of a resolution, if appropriate.
✔
Receive and file the report, provide direction to staff as appropriate, and take any related action, including adoption of a resolution if deemed necessary.

ATTACHMENT "A"
April 20, 2026 Special & Regular CC Mtg Page 360 of 421 ATTACHMENT “B”
RESOLUTION NO. XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, REGARDING ECONOMIC EMPOWERMENT AND

REPRESENTATION OF SAN FERNANDO MALL BUSINESSES
WHEREAS, the City of San Fernando (City) values the continued growth and economic success of businesses located within the San Fernando Mall area; and WHEREAS, the City seeks to ensure that all local businesses have equitable access to information, programs, and representation in matters affecting their economic interests; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. That the City Council of the City of San Fernando affirms its commitment to supporting all local businesses—irrespective of size, income, or affiliation—and to fostering an inclusive, transparent, and thriving business environment within the San Fernando Mall and throughout the City..

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS _____ day of _____, 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
April 20, 2026 Special & Regular CC Mtg Page 361 of 421 RES. NO. XXXX
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. XXXX which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the _____ day of _____, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _______, 2026.

Julia Fritz, City Clerk
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AGENDA REPORT
CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Vice Mayor Victoria Garcia and Councilmembers
From: Mayor Joel Fajardo
Date: April 20, 2026
Subject: Continued Discussion Regarding City Council Priorities and Timelines for Items the City Council Would Like Completed by Approximately June 30 RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council to provide direction to staff regarding any priority items the City Council would like staff to pursue or attempt to complete by approximately the end of the fiscal year.

BACKGROUND/ANALYSIS:

1. Attachment “A” that was submitted to request to agendize this item for the April 6, 2026 City Council Meeting.

2. On April 6, 2026, the City Council continued this item to the next regular meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration Exhibit “A” – Proposed List of Priority Items
April 20, 2026 Special & Regular CC Mtg Page 365 of 421 City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.3 (10/2025) | Page 1 of 1

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Joel Fajardo Mayor
Continued Discussion of City Council Priorities and Timelines for Items the City Council Would Like Completed by Approximately June 30
This item is intended to provide an opportunity for the City Council to continue its discussion regarding Council priorities and to provide feedback on items the City Council would like staff to attempt to complete by approximately the end of the fiscal year. ✔
Provide direction to staff regarding any priority items the City Council would like staff to pursue or attempt to complete by approximately the end of the fiscal year.

ATTACHMENT "A"
Attachment will be distributed at the Council Meeting on March 16, 2026.

April 20, 2026 Special & Regular CC Mtg Page 366 of 421 EXHIBIT “A”

1. Rent control

2. Farmer's market

3. Increased notice for CUPs

4. Letter to LAUSD about paint color used at local schools

5. Monarch butterfly reserve / Cindy's sign

6. Ethics: Councilmember and/or immediate family applying for program funds

7. Ethics: Appointing family members as commissioners

8. Procedural manual
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: April 20, 2026
Subject: Discussion and Consideration to Proclaim April 2026 as Child Abuse Prevention Month
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to direct staff to read the resolution (Exhibit “A”) into the record and request the Council’s vote for adoption.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the April 6, 2026 City Council Meeting.

2. On April 6, 2026, the City Council tabled this item to the next regular City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

A. Request to Agendize an Item for City Council Discussion/Consideration, including:

Exhibit “A”: Proposed Resolution
April 20, 2026 Special & Regular CC Mtg Page 371 of 421 ŝƚǇŽƵŶĐŝůͮϭϭϳDĂĐŶĞŝů^ƚƌĞĞƚͮ^ĂŶ&ĞƌŶĂŶĚŽ͕ϵϭϯϰϬͮ;ϴϭϴͿϴϵϴͲϭϮϬϭͮ&ŽƌŵηͲϬϬϯ͘ϯ ;ϭϬͬϮϬϮϱͿͮWĂŐĞϭ ŽĨϭ Z
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dTitle of the item you are requesting to be agendized. <'ZKhEͬE>z^/^ Provide the reason you are requesting this item be agendized. dd,D
Ed^Do you have any attachments to include?
zĞƐEŽ
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Ed/KEIndicate the direction you are recommending.

Patty Lopez Councilwoman
PROCLAIMING APRIL 2026 AS CHILD ABUSE PREVENTION MONTH
This item is being agendized to formally recognize April as Child Abuse Prevention Month and to raise community awareness about the importance of protecting children. This recognition highlights the need for education, prevention efforts, and access to resources that support children and families, while reinforcing the City’s commitment to promoting safe and nurturing environments. ✔
It is recommended that the City Clerk read the resolution into the record and that Councilwoman López formally request the Council’s vote for adoption.

Please find attached the resolution prepared by Councilwoman López.

ATTACHMENT "A"
April 20, 2026 Special & Regular CC Mtg Page 372 of 421

CITY OF SAN FERNANDO
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, PROCLAIMING APRIL 2026 AS CHILD ABUSE PREVENTION MONTH
WHEREAS, children are among the most vulnerable members of our community and deserve to grow up in a safe, nurturing, and supportive environment; and WHEREAS, child abuse and neglect continue to have serious and lasting effects on the physical, emotional, and mental well-being of children; and WHEREAS, preventing child abuse requires the collective efforts of families, educators, community organizations, and local government working together to support and strengthen families; and
WHEREAS, increasing public awareness and providing access to resources and education are essential to preventing child abuse and protecting children; and WHEREAS, the City of San Fernando is committed to promoting the safety, health, and well-being of all children and families in our community; and WHEREAS, April is nationally recognized as Child Abuse Prevention Month, providing an opportunity to raise awareness and encourage community involvement in protecting children;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Fernando hereby proclaims April 2026 as Child Abuse Prevention Month in the City of San Fernando and encourages all residents, organizations, and community partners to work together to prevent child abuse and support children and families.

EXHIBIT "A"

PROPOSED RESOLUTION
April 20, 2026 Special & Regular CC Mtg Page 373 of 421 BE IT FURTHER RESOLVED that the City Council urges all members of the community to recognize the importance of creating safe, stable, and nurturing environments for children and to participate in efforts that promote their well-being.

PASSED, APPROVED, AND ADOPTED this ___ day of April, 2026.

Mayor
ATTEST:

City Clerk
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: April 20, 2026
Subject: Discussion Regarding the Transparency and Accountability Act for the City of San Fernando
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to direct the City Attorney to draft a formal resolution or ordinance reflecting this framework and present it for City Council consideration at the next meeting.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the April 6, 2026 City Council Meeting.

2. On April 6, 2026, the City Council tabled this item to the next regular City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending.

THE CITY O f i"'1
SAN~ERNANID - -
Patty Lopez Councilwoman
Transparency and Accountability Act for the City of San Fernando The purpose of this Act is to strengthen public trust by promoting transparency, accountability, and ethical governance within the City of San Fernando. This Act ensures that all actions, decisions, and use of public resources are conducted openly, responsibly, and in the best interest of the community.

Open Government Practices:AII City meetings, decisions, and public records shall be accessible to residents in accordance with applicable laws, ensuring clear and timely communication.Financial Transparency:The City shall provide regular, publicly available reports detailing revenues, expenditures, contracts, and use of public funds.Ethics and Accountability Standards:AII elected officials and City staff shall adhere to strict ethical standards, including conflict-of-interest disclosures and compliance with all applicable regulations.Community Engagement:The City will actively promote community participation by providing opportunities for public input, feedback, and involvement in decision-making processes.Performance and Oversight:Departments shall implement measurable performance standards, with periodic evaluations to ensure efficiency, effectiveness, and accountability.Reporting and Compliance:Any violations of this Act shall be subject to review, corrective action, and appropriate accountability measures.

Through this Act, the City of San Fernando reaffirms its commitment to transparency, integrity, and responsible governance, ensuring that all actions serve the best interests of its residents. □ 121
It is recommended that the City Attorney draft a formal resolution or ordinance reflecting this framework and present it for City Council consideration at the next meeting.

April 20, 2026 Special & Regular CC Mtg
ATTACHMENT "A"

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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: April 20, 2026
Subject: Discussion Regarding Employment Opportunities for Older Adults (Senior Workforce Development)
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to direct staff to explore programs, partnerships, and policies that support job opportunities for older adults.

BACKGROUND/ANALYSIS:

1. See Attachment “A” that was submitted to request to agendize this item for the April 6, 2026 City Council Meeting.

2. On April 6, 2026, the City Council tabled this item to the April 20, 2026 City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending.

THE CITY O f i"'1
SAN~ERNANID - -
Patty Lopez Councilwoman
Employment Opportunities for Older Adults (Senior Workforce Development) Discussion and potential action to expand employment opportunities for older adults through workforce programs, partnerships with local businesses, job training, and age-inclusive hiring practices.

To promote economic independence, community engagement, and equal access to employment for seniors in our community.
□ 121
Provide direction to staff to explore programs, partnerships, and policies that support job opportunities for older adults.

ATTACHMENT "A"
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: April 20, 2026
Subject: Discussion Regarding Advocating for Congressional Action to Strengthen Investigations into Abuse Against Women and Children
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to direct staff to draft and formal submission of a joint advocacy letter to California’s congressional delegation, including Adam Schiff and Alex Padilla, as well as members of the U.S. House of Representatives, urging immediate action to strengthen the investigation, prevention, and prosecution of abuse against women and children. This effort should also include collaboration with local agencies, community organizations, and advocacy groups to support awareness, prevention, and reporting initiatives, ensuring a coordinated and effective response that prioritizes victim protection and accountability.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the April 6, 2026 City Council Meeting.

2. On April 6, 2026, the City Council tabled the item to the next regular City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

A. Request to Agendize an Item for City Council Discussion/Consideration April 20, 2026 Special & Regular CC Mtg Page 385 of 421 ŝƚǇŽƵŶĐŝůͮϭϭϳDĂĐŶĞŝů^ƚƌĞĞƚͮ^ĂŶ&ĞƌŶĂŶĚŽ͕ϵϭϯϰϬͮ;ϴϭϴͿϴϵϴͲϭϮϬϭͮ&ŽƌŵηͲϬϬϯ͘ϯ ;ϭϬͬϮϬϮϱͿͮWĂŐĞϭ ŽĨϭ Z
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Patty Lopez Councilwoman
Advocating for Congressional Action to Strengthen Investigations into Abuse Against Women and Children
Abuse against women and children continues to be a serious and ongoing issue across the United States, including in California. Many cases remain underreported or are not thoroughly investigated due to limited resources, lack of coordination among agencies, and systemic barriers. This results in victims not receiving the justice they deserve, while perpetrators avoid accountability. These crimes represent a violation of human rights and undermine the safety and well-being of our communities.

We recommend drafting and sending a formal letter to California’s congressional representatives, including Adam Schiff, Alex Padilla, and members of the U.S. House of Representatives, urging them to:Support increased funding for the investigation and prosecution of abuse cases involving women and children Strengthen interagency coordination and accountability systemsExpand victim support services and legal protectionsPromote legislation that ensures stricter penalties for offendersBy taking these steps, Congress can help ensure that victims are protected, justice is served, and those responsible for crimes against women and children are held accountable. ✔
It is recommended that the City Council authorize the drafting and formal submission of a joint advocacy letter to California’s congressional delegation, including Adam Schiff and Alex Padilla, as well as members of the U.S. House of Representatives, urging immediate action to strengthen the investigation, prevention, and prosecution of abuse against women and children.This effort should also include collaboration with local agencies, community organizations, and advocacy groups to support awareness, prevention, and reporting initiatives, ensuring a coordinated and effective response that prioritizes victim protection and accountability.

April 20, 2026 Special & Regular CC Mtg
ATTACHMENT "A"

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April 20, 2026 Special & Regular CC Mtg Page 388 of 421

AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Vice Mayor Victoria Garcia
Date: April 20, 2026
Subject: Discussion Regarding Improvements in Parking & Business Improvement Area B RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to provide staff direction for: Decorations for America's 250th birthday in Parking & Business Improvement Area B, Installing a directory in Parking & Business Improvement Area B, and Direction that the (A) promotion of retail activities; (B) providing music; (C) promotion of public events; and (D) decoration of public places in Parking & Business Improvement Area B will come from Parking & Business Improvement Area B funds.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the April 6, 2026, City Council Meeting.

2. On April 6, 2026, the City Council discussed Item (D) and approved the use of Area B funds to decorate public places in Parking & Business Improvement Area B in the amount of $5,000. The remaining items were tabled to the April 20, 2026 City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Victoria Garcia Vice Mayor
Improvements in Parking & Business Improvement Area B
The City maintains and manages taxes collected from businesses located in Parking & Business Improvement Area B to be used specifically for the purpose of (A) Promotion of retail activities; (B) Providing music; (C) Promotion of public events; and (D) Decoration of public places, including but not limited to Christmas decorations and other decorations.

Certain areas of the City will be decorated for the celebration of the 250th anniversary of the founding of the United States of America. If there are insufficient funds from the 4th of July celebration to decorate Parking & Business Improvement Area B, then I would request the City Council approve the use of Parking & Business Improvement Area B funds, as appropriate, to cover the cost.

I also request that the City Council provide direction for installing a directory in Parking & Business Improvement Area B, to include engaging in outreach to the businesses that pay into such funds.

The cost would be covered by Parking & Business Improvement Area B.

Finally, a clarification that City investment into the (A) Promotion of retail activities; (B) Providing music; (C) Promotion of public events; and (D) Decoration of public places come first from Parking & Business Improvement Area B funds.

Provide direction, including motions if necessary, for: Decorations for America's 250th birthday in Parking & Business Improvement Area B, Installing a directory in Parking & Business Improvement Area B, and Direction that the (A) promotion of retail activities; (B) providing music; (C) promotion of public events; and (D) decoration of public places in Parking & Business Improvement Area B will come from Parking & Business Improvement Area B funds.

April 20, 2026 Special & Regular CC Mtg
ATTACHMENT "A"

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San Fernando City CouncilApril 20, 2026

San Fernando City Council
April 20, 2026