Agenda packet — San Fernando City Council, May 4, 2026 (part 2 of 2)

The City does not currently have a City sponsored farmers market, although many surrounding communities have developed weekly markets in recent years, including Panorama City, Encino, Northridge, Sylmar, Burbank, and Pasadena. By actively supporting the development of a farmers market, the City seeks to contract with a qualified vendor from the region to provide a local option for residents. In order to ensure fairness and position the partnership for the greatest possible chance of success, staff recommends conducting an RFP process to open applications up for all potential vendors and identify an operator that can provide the most feasible and beneficial market for the community.

Scope of Work.

The selected operator will be responsible for all aspects of planning, logistics, vendor recruitment, compliance, marketing, on‑site management, and community engagement for the market. The following is an outline of all services for the vendor to take into consideration as they complete their submittal:

Market Operations & Management
The Operator will establish and manage a weekly Farmers Market, including developing the site location and layout and providing all staffing for set‑up, breakdown, and on‑site operations.

More than one (1) location can be proposed through the submittal; however, if a public street is proposed, community outreach must be conducted, indicating support for the market in front of impacted businesses or homes. Additionally, if street closures are necessary, operators will be asked to cover any related costs directly.

Vendor Recruitment & Oversight
The Operator will recruit and retain a diverse mix of farmers, food vendors, artisans, and community partners, prioritizing local participants, and verify all required certifications, permits, and insurance. They will also establish and enforce vendor rules and protocols while managing a transparent fee structure subject to City review.

Marketing, Branding & Promotion
The Operator will develop and implement a comprehensive marketing strategy, producing and distributing promotional materials across digital, print, and community channels. They will also collaborate with local businesses to cross-promote the market and drive foot-traffic to nearby commercial areas.

Community Partnerships & Programming
The Operator will organize community-focused programming and coordinate with local nonprofits, schools, businesses, and City departments to highlight San Fernando’s cultural and economic vitality. They will also support civic engagement opportunities such as City information booths.

Financial Management & Reporting
The Operator will manage all market finances, including vendor fees and operating expenses, while providing the City with monthly reports detailing vendor participation, attendance, revenue, incidents, and marketing metrics. They will also maintain transparent accounting May 4, 2026 Special & Regular CC Mtg Page 172 of 344
Consideration to Approve Release of a Request for Proposals for San Fernando Farmers Market

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practices and make all financial records available for audit upon request. The Operator will also be asked to provide any available opportunities for revenue sharing to offset the City waiving fees for permits or facility rentals.

Value-Added Option Services (Optional)
The City will also encourage prospective firms to include additional services outside of their general proposal to outline unique community integration opportunities.

The following is a tentative timeline for the proposed RFP process:

TASK DATE
Release RFP May 7, 2026
Deadline for submittal of Questions: June 22, 2026
Response to Questions: June 25, 2026
Deadline for submittal of Proposal: July 9, 2026
Interviews (If needed): Week of July 20th
Agreement Presented to City Council for Review & Approval: August 3, 2026 The City Manager’s Office will evaluate the information provided in the submitted proposals using the following scoring breakdown:
• Experience and expertise in Farmers Market management (30%) • Creativity and feasibility of proposed marketing strategies (30%) • Budget and cost-effectiveness (20%)
• References and past project success (20%)
The proposed agreement term outlined in the RFP is one (1) year, commencing in FY 2026-2027, with the option to extend an additional two (2) one-year extensions by mutual agreement.

Issuance of this RFP does not obligate the City to award a contract. Any final agreement resulting from this process will be subject to City Council approval.

BUDGET IMPACT:

There is no budget impact associated with the release of the RFP for a Farmers Market. Costs associated with the selected vendor will be presented to the City Council on August 3, 2026.

CONCLUSION:

Staff recommends that the City Council approve the release of a RFP for the San Fernando Farmers Market to operate, manage, and promote a weekly Farmers Market within the City.

ATTACHMENT:

A. RFP for San Fernando Farmers Market
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ATTACHMENT “A”

REQUEST FOR PROPOSALS
Notice is hereby given that sealed proposals will be received by the City of San Fernando, California, for furnishing the following:

SAN FERNANDO FARMERS MARKET
in strict accordance with the Specifications on file in the office of the SAN FERNANDO CITY MANAGER’S OFFICE, 117 Macneil Street, San Fernando, California, 91340. Copies of specifications and proposal documents may be obtained from the City’s website at www.sanfernando.gov/Business-Support/RFPs-RFQs-NIBs-NOIs.

An electronic copy of the proposal must be submitted in PDF format via email to the CITY CLERK DEPARTMENT at [email protected]. The deadline for RFP submissions is 4:00 p.m. on Thursday, July 9, 2026. Any Firm may withdraw their proposal, without obligation, at any time prior to the scheduled closing time for receipt of proposals. A withdrawal will not be effective unless made personally or by telephonic notification received prior to the closing date. Proposals may later be referred to the City Council for appropriate action. The City reserves the right to reject any or all proposals as the best interests of the City may dictate.

By: ________________________________
Julia Fritz, City Clerk
Published in The San Fernando Sun on __________ 2026.

May 4, 2026 Special & Regular CC Mtg Page 174 of 344
City of San Fernando RFP

REQUEST FOR PROPOSALS
The City Manager’s Office is requesting proposals for:

SAN FERNANDO FARMERS MARKET
RELEASE DATE: May 7, 2026
RESPONSE DUE: July 9, 2026
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GENERAL INFORMATION
The City of San Fernando is interested in contracting with an experienced partner for the operation of a Farmers Market within the City. The RFP seeks an initial term of one (1) year, commencing in Fiscal Year (FY) 2026-2027, with the option to extend for two (2) additional one-year terms by mutual agreement. The required services and performance conditions are described in the Scope of Work.

BACKGROUND
The City of San Fernando was incorporated in 1911 and is currently organized according to the City Council/City Manager form of government with seven departments, including a Police Department, Public Works Department, and Recreation and Community Services Department.

The City employs approximately 111 full-time employees from a total Adopted Budget for fiscal year 2025-2026 of $56.2 million, which includes a General Fund budget of $28.8 million.

The City is a cost conscious provider of outstanding public services to its citizens and local businesses.

RFP OVERVIEW & TIMELINE
RFP Title: San Fernando Farmers Market
Scope of Work: See “Scope of Work” Section on Pages 5-6 RFP Submittal Information: Submit electronic copies of their proposal in PDF format via email to the CITY CLERK DEPARTMENT at
[email protected], with the subject “City of San Fernando – Farmers Market”
RFP Due Date: Thursday, July 9, 2026, by 4:00 PM PST
RFP Submittal Requirements: Submitted Proposals must include the information described in the “INFORMATION TO BE SUBMITTED”
Section on Pages 7-8 of this RFP.

Submitted Proposals will be considered non-responsive
if the Proposal does not provide all requested
information.

City Contact: Will Pettener
Assistant to the City Manager
Phone: (818) 898-1226
Email: [email protected]
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The City believes that open competition for services provides the City with the best results for its public dollars. The City is interested in receiving responsive and competitive Request for Proposals (RFP) from experienced and qualified Firms to provide a weekly Farmers Market that is professionally operated and safely maintained. What follows is a description of the technical environment, contractor staffing, qualifications, and performance expectations.

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFP, and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

B. Questions/Clarifications
Please direct any questions regarding this RFP to Will Pettener, Assistant to the City Manager via e-mail at [email protected]. Questions must be received by 5:30 p.m. on Monday, June 22, 2026. All questions received prior to the deadline will be collected and responses will be emailed by Thursday, June 25, 2026.

C. Submission of Bid Proposals
All bid proposals shall be submitted via email to the City Clerk Department at [email protected] and the subject line of the email shall read, “City of San Fernando RFP – Farmers Market.” Proposals must be received no later than Thursday, July 9, 2026, at 4:00 PM PST. All proposals received after that time will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective Firm.

E. Rights of City of San Fernando
This RFP does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:
1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective Firms; May 4, 2026 Special & Regular CC Mtg Page 177 of 344

8) Solicit best and final offers from all or some of the prospective Firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form professional services agreement contract will be signed subsequent to City Council review and approval of the recommended firm (Exhibit “A”).

G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF WORK
The City of San Fernando is seeking proposals from qualified and experienced Firms to operate, manage, promote, and grow a weekly Farmers Market within the City. The selected operator will be responsible for all aspects of planning, logistics, vendor recruitment, compliance, marketing, on‑site management, and community engagement for the market. The City will support these efforts through joint marketing outreach. The following is an outline of all required and optional services for the vendor to take into consideration as they complete their submittal:

Required Services:

1. Market Operations & Management
a) Establish and manage a weekly Farmers Market within the City of San Fernando. b) Identify and propose an operational layout, including a designated location in the City, and specifics such as: stalls, pedestrian flow, parking, emergency access, and utilities. c) The proposed designated location should consist of an existing City property (such as a public parking lot) or a site on a public street. More than one location can be proposed through the submittal. If a public street is proposed, community outreach must be conducted indicating support for the market in front of impacted businesses or homes (note: the operator of the market will be responsible for all street closure costs and must consider this expense as an element of their proposal). d) Provide all necessary staffing for set‑up, breakdown, and real‑time market management. e) Ensure adherence to all federal, state, and county public health, agricultural, and food safety regulations.
f) Maintain daily vendor attendance logs and market‑day reports. g) Ensure compliance with the City's policies, insurance requirements, and regulatory obligations.

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2. Vendor Recruitment & Oversight
a) Recruit and retain a diverse mix of certified farmers, food vendors, artisan vendors, and community partners, establishing priority space for local vendors. b) Verify all required certifications, permits, insurance, and business documentation for each vendor.
c) Develop and enforce vendor rules, guidelines, and market‑day protocols. d) Establish and manage a transparent fee structure for vendors, subject to City review.

3. Marketing, Branding & Promotion
a) Develop a marketing strategy to attract residents, businesses, and regional visitors. b) Create and distribute promotional materials through digital platforms, print media, social media, and community networks.
c) Collaborate with local businesses to cross‑promote the Farmers Market and support foot‑traffic to nearby commercial districts.

4. Community Partnerships & Programming
a) Organize community‑focused programming (e.g., live music, cultural demonstrations, health workshops, kids’ activities).
b) Coordinate with local nonprofits, schools, business owners, and City departments to showcase San Fernando’s cultural and economic vitality. c) Support civic engagement opportunities (e.g., City information booths, emergency preparedness tables).

5. Financial Management & Reporting
a) Manage all market-related finances, including vendor fees and operational expenses. b) Provide the City with monthly reports including:
o Vendor lists
o Attendance estimates
o Revenue summaries
o Incident reports, if any
o Marketing and outreach metrics
c) Maintain transparent accounting practices and make records available for audit upon request.
d) Outline opportunities for revenue sharing with the City to offset waiving fees for permits, facility rentals, and any other applicable City expense.

Optional Services:

1. Value-Added Option Services: (The City encourages prospective Firms to include additional services outside of their general proposal to outline unique community integration opportunities), including:
a) Develop Holiday‑themed or cultural special events.
b) Partnerships with regional tourism efforts or economic development initiatives. c) Supplemental night markets or seasonal pop‑up markets. d) Coordination with regional agricultural agencies for special programming.

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PROPOSED TERM OF CONTRACT
The proposed term of the contract is one year, commencing in FY 2026-2027, with the option to extend an additional two (2) one-year extensions by mutual agreement.

SCHEDULE FOR SELECTION
RFP Available: May 7, 2026
Deadline for submittal of Questions: June 22, 2026
Response to Questions: June 25, 2026
Deadline for submittal of Proposal: July 9, 2026
Interviews (If needed): Week of July 20th
Agreement Presented to Council for Review & Approval: August 3, 2026

METHOD OF SELECTION AND NOTICES
The City Manager’s Office will evaluate the information provided in the submitted proposals using the following criteria as a guideline:
• Completeness and Comprehensiveness.
• Responsiveness to City’s issues.
• Potential to benefit the City.
• Experience of the Firm providing similar services to other communities. • Cost effectiveness.
• Quality of proposed staff.

Scoring evaluation will be rated as follows:
• Experience and expertise in Farmers Market management (30%) • Creativity and feasibility of proposed marketing strategies (30%) • Budget and cost-effectiveness (20%)
• References and past project success (20%)

INFORMATION TO BE SUBMITTED

1. Prospective Firms must submit one digital copy of their proposal via email in PDF format.

2. Include a Proposal Summary Section
This section shall discuss the highlights, key features, and distinguishing points of the Proposal. A separate sheet shall include all the contact people on the Proposal and how to communicate with them.

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3. Include a Profile of the Proposing Firm(s) Section
This section shall include a brief description of the Firm, including size, number of years providing service, organizational structure, etc.

Additionally, this section shall include a listing of any lawsuit and the result of that action resulting from (a) any public project undertaken by the Firm where litigation is still pending or has occurred within the last five years or (b) any type of project where claims or settlements were paid by the Firm or its insurers within the last five years.

4. Include a Qualifications of the Firm Section
This section shall include a brief description of the Firm’s qualifications and previous experience of similar or related services provided to other agencies. Provide a description of pertinent experience with other public or private agencies (maximum of four) that includes a summary of the work performed, the total amount billed, the period over which you worked with the agencies, and the name, title, and phone number of clients to be contacted for references.

5. Include a Work Plan Section
In this section, present a well-conceived service plan. This section of the proposal shall establish the Firm’s understanding of the City’s Scope of Services in this RFP and the Firm’s ability to satisfy the objectives and requirements outlined in the scope.

Describe the proposed approach for addressing the scope of service, outlining the approach that would be undertaken in providing the requested services. Describe related service experience by the Firm in similar work. Please describe the role, extent of services (number of people used, engagement duration, and contract value).

6. Include a Proposed Staffing Section
In this section, discuss how the Firm would propose to staff the market. Key personnel will be an important factor considered by the City. There can be no change of key personnel once the proposal is submitted, without prior approval of the City.

7. Include a Proposal Costs Sheet and Rates Section
In this section, include any proposed costs to provide the services desired. Include any other cost and price information that would be contained in a potential agreement with the City. In addition, include the costs for any other services that are considered optional additions.

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EXHIBIT “A”
CONTRACT NO. XXXX
2026

CONTRACT SERVICES AGREEMENT
(Contractor: Insert Name)
(Nature of Engagement: San Fernando Farmers Market)
THIS CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this _____ day of __________, 2026 by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and INSERT CONTRACTOR NAME, (hereinafter, “CONTRACTOR”). For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and WHEREAS, CITY requires operation and administration of a Farmers Market hosted in San Fernando, in partnership with the City; and
WHEREAS, CITY staff has determined that CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and
WHEREAS, that the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of ____________________, 2026, under Agenda Item No. ______.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

Section 1. Scope of Work.

A. Subject to the terms and conditions of this Agreement, CONTRACTOR agrees to provide CITY insert services required. The various tasks and related services to be performed by CONTRACTOR are more specifically described in the CITY’s “INSERT NAME OF CITY REQUIREMENTS” (hereinafter the “CITY REQUIREMENTS”) and the written proposal of CONTRACTOR entitled “INSERT TITLE OF PROPOSAL” (hereinafter, the “CONTRACTOR PROPOSAL”) dated INSERT DATE OF PROPOSAL. The CITY REQUIREMENTS and the CONTRACTOR PROPOSAL are attached and incorporated hereto as Exhibits “A” and “B” respectively. The term “Scope of Work” shall be a collective reference to the CITY May 4, 2026 Special & Regular CC Mtg Page 182 of 344
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REQUIREMENTS and the CONTRACTOR PROPOSAL. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY REQUIREMENTS and the provisions of the document entitled CONTRACTOR PROPOSAL, the requirements of the document entitled CITY REQUIREMENTS shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

B. CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall perform the Work in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY.

C. By executing this Agreement, CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and considered the nature of the work, services and tasks to be performed under this Agreement; (ii) has carefully considered how the Work should be performed; and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. CONTRACTOR warrants that CONTRACTOR has or will investigate any location where the Work is to be performed and is or will be fully acquainted with the conditions there existing, prior to undertaking any service or task requested by CITY in the manner described under Section 3, below. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed, except at CONTRACTOR’s risk until written instructions are received from the City Representative as defined herein.

D. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons any undertaking contemplated herein prior to completion and acceptance of the Work, CONTRACTOR shall deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONTRACTOR in the performance of this Agreement. Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONTRACTOR’s cessation or abandonment.

Section 2. Term.

A. This Agreement shall have a term of one (1) calendar year (hereinafter, the “Term”). The Agreement may be extended by mutual agreement of the CITY and the CONTRACTOR subject to its same terms and conditions for a maximum of 2 additional one-year May 4, 2026 Special & Regular CC Mtg Page 183 of 344
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extension terms, provided the CITY issues written notice of its intent to extend the Term of the Agreement prior to the expiration of the initial Term.

B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause.

C. CONTRACTOR shall perform the Work continuously and with due diligence. CONTRACTOR shall cooperate with CITY and in no manner interfere with the Work of CITY, its employees or other consultants, contractors or agents.

D. CONTRACTOR shall not claim or be entitled to receive any compensation or damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.

E. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR’s employees.

F. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

G. CONTRACTOR shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines.

Section 3. Prosecution Of Work.

A. CONTRACTOR shall perform the Work contemplated under this Agreement on an as-needed, as requested basis. Nothing in this Agreement shall be construed to grant CONTRACTOR the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONTRACTOR to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Work in the manner described below and such Work is in fact performed and completed by CONTRACTOR and accepted by CITY.

CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a “Work Order”).

Each Work Order shall include the following information:

1. A detailed description of the specific services or tasks requested;

2. The location of where the particular services or tasks are to be performed, if applicable;

3. A not-to-exceed budget for performing the services or tasks;

4. A timeline for completing the requested services or tasks;

5. Any other information CITY deems necessary and relevant to the requested services or tasks; and

6. The signature of the City Representative, confirming that the services or tasks May 4, 2026 Special & Regular CC Mtg Page 184 of 344
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have been authorized by the City Representative.

B. CONTRACTOR shall perform no Work under this Agreement without a written request from the City Representative, containing the information set forth in Section 3(A), above.

C. Time is of the essence in the performance of Work under this Agreement, and in the absence of a specific schedule or other instructions from the City Representative, CONTRACTOR shall begin and complete performance of the Work to completion in a timely and a diligently manner as possible.

Section 4. Compensation.

A. CONTRACTOR shall perform all the Work in accordance with the rates set forth in CONTRACTOR’s INSERT DATE quote (hereinafter “CONTRACTOR QUOTE”), which is attached and incorporated hereto as Exhibit “C”.

B. CONTRACTOR’s total compensation during the Term of this Agreement shall not exceed the annual sum of INSERT WRITTEN AMOUNT ($INSERT NUMBER) (hereinafter, the “Annual Not-to-Exceed Sum”). CONTRACTOR further agrees that the Annual Not-toExceed Sum is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall have no right or entitlement to any overage contingency sums authorized by the City Council as part of the approval of this Agreement, unless the City Representative authorizes the expenditure of such overage contingency funds in writing in the City Representative’s sole and absolute discretion.

C. The Annual Not-to-Exceed Sum will be paid to CONTRACTOR in monthly increments as the Work is completed. Following the conclusion of each calendar month, CONTRACT will submit to CITY an itemized invoice indicating the work performed and the tasks completed during the recently concluded calendar month, including the Work and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONTRACTOR’s compensation includes hours worked by CONTRACTOR’s personnel, the invoice shall indicate the number of hours worked in connection with the specific service or task requested, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY shall notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall not withhold applicable taxes or other authorized deductions from payments made to CONTRACTOR.

Section 5. Standard Of Care.

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CONTRACTOR represents, acknowledges and agrees as follows:

A. CONTRACTOR shall perform all work skillfully, competently and to the highest standards applicable to the CONTRACTOR’s field;
B. CONTRACTOR represents and maintains that it is skilled in the professional calling necessary to perform the Services;
C. CONTRACTOR shall perform all work in a manner reasonably satisfactory to the CITY; D. CONTRACTOR shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). CONTRACTOR’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization;
E. CONTRACTOR understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONTRACTOR’s employees and agents (including but not limited to CONTRACTOR’s subcontractors and subconsultants) possess sufficient skill, knowledge, training and experience to perform those services and tasks contemplated under this Agreement; G. All of CONTRACTOR’s employees and agents (including but not limited to CONTRACTOR’s subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement; and
H. CONTRACTOR shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative. The quality of Services shall meet or exceed those standards established by the CITY or County of jurisdiction.

The Parties acknowledge and agree that CONTRACTOR shall perform, at CONTRACTOR’s own cost and expense and without any reimbursement from CITY, any services or tasks necessary to correct any errors or omissions caused by CONTRACTOR’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONTRACTOR’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party May 4, 2026 Special & Regular CC Mtg Page 186 of 344
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and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and absolute discretion.

The Parties acknowledge and agree that CONTRACTOR’s acceptance of any work performed by CONTRACTOR or on CONTRACTOR’s behalf shall not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CONTRACTOR has relied upon the foregoing representations of CONTRACTOR, including but not limited to the representation that CONTRACTOR possesses the skills, training, knowledge and experience necessary to perform the Work in a skillful and competent manner equivalent to, the standard of performance generally recognized as being employed by professionals performing the same type of work and services in the State of California.

Section 6. Representatives.

A. City Representative. For the purposes of this Agreement, the contract administrator and CITY’s representative shall be INSERT CITY REPRESENTATIVE (hereinafter, the “City Representative”). It shall be CONTRACTOR’s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and CONTRACTOR shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative.

B. Contractor Representative. For the purposes of this Agreement, INSERT CONTRACTOR REPRESENTATIVE, is hereby designated as the principal and representative of CONTRACTOR authorized to act on its behalf with respect to CONTRACTOR’s performance under this Agreement and to make all decisions in connection therewith (hereinafter, the “Contractor Representative”). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR. The Contractor’s Representative shall supervise and direct the Services, using their best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

Section 7. Contractor’s Personnel.

A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Work and all other services and tasks necessary for CONTRACTOR to competently and timely complete the improvements contemplated under this Agreement. All Work, services and tasks will be performed under CONTRACTOR’s supervision, and CONTRACTOR’s personnel engaged in the performance of the work, services and tasks contemplated under this Agreement shall possess the qualifications, permits and licenses required by applicable law to perform such work, services and tasks.

B. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Work. CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for May 4, 2026 Special & Regular CC Mtg Page 187 of 344
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the CONTRACTOR’s performance of the Work, and shall indemnify, defend and hold harmless CITY against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against CITY hereunder.

C. CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work.

D. In the event that CITY, in its sole reasonable discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.

E. CONTRACTOR shall be responsible for payment of all employees’ and subconsultants’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

F. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the performance of the Work contemplated under this Agreement.

Section 8. Substitution of Key Personnel. CONTRACTOR has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONTRACTOR may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONTRACTOR cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONTRACTOR at the request of the CITY. The key personnel for performance of this Agreement are as follows: [INSERT NAME AND TITLE].

Section 9. Prevailing Wages and General Labor Compliance and Reporting.

A. CONTRACTOR and any subcontractor performing or contracting any portion of the Work shall comply with all applicable provisions of the California Labor Code for all workers, laborers and mechanics of all crafts, classifications or types, including, but necessarily limited to the following:

1. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Work shall constitute a legal day’s work under this Contract.

CONTRACTOR and any subcontractor shall pay workers overtime pay (not less than 1 1/2 times the base rate of pay) as required by California Labor Code Section 1815.

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five dollars ($25) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation to the provisions of Article 3 of Chapter 1 of Part 7, Division 2 of the California Labor Code, which is incorporated by this reference as though fully set forth herein.

2. Pursuant to the provisions of California Labor Code, Sections 1770 et. seq., CONTRACTOR and any subcontractor under CONTRACTOR shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Pursuant to the provisions of California Labor Code Section 1773.2, CONTRACTOR is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in which the work is to be performed for each craft, classification, or type of worker required to execute the Contract, are on file in the office of the District Secretary, which copies shall be made available to any interested party on request. CONTRACTOR shall post a copy of said prevailing rate of per diem wages at each job site.

B. As required by Section 1773.1 of the California Labor Code, CONTRACTOR shall pay travel and subsistence payments to each worker needed to execute the Work, as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with this Section.

C. To establish such travel and subsistence payments, the representative of any craft, classification, or type of workman needed to execute the contracts shall file with the Department of Industrial Relations fully executed copies of collective bargaining agreements for the particular craft, classification or type of work involved. Such agreements shall be filed within ten (10) days after their execution and thereafter shall establish such travel and payments.

D. CONTRACTOR shall comply with the provisions of Section 1775 of the California Labor Code and shall, as a penalty to CITY, forfeit up to fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rate of per diem wages for each craft, classification, or type of worker needed to execute the contract.

CONTRACTOR shall pay each worker an amount equal to the difference between the prevailing wage rates and the amount paid worker for each calendar day or portion thereof for which a worker was paid less than the prevailing wage rate. CONTRACTOR is required to pay all applicable penalties and back wages in the event of violation of prevailing wage law, and CONTRACTOR and any subcontractor shall fully comply with California Labor Code Section 1775, which is incorporated by this reference as though fully set forth herein.

E. CONTRACTOR and any subcontractor shall maintain and make available for inspection payroll records as required by Labor Code Section 1776, which is incorporated by this May 4, 2026 Special & Regular CC Mtg Page 189 of 344
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reference as though fully set forth herein. CONTRACTOR is responsible for ensuring compliance with Labor Code Section 1776 and shall keep accurate payroll records containing all such information as maybe called for under Labor Code Section 1776 and other applicable provisions of State law.

F. CONTRACTOR and any subcontractors shall, when they employ any person in any apprenticeable craft or trade, apply to the joint apprenticeship committee administering the apprenticeship standards of the craft or trade in the area of the work site for a certificate approving CONTRACTOR or subcontractor under the apprenticeship standards for the employment and training of apprentices in the area or industry affected; and shall comply with all other requirements of Section 1777.5 of the California Labor Code, which is incorporated by this reference as though fully set forth herein. The responsibility of compliance with California Labor Code Section 1777.5 during the performance of this contract rests with CONTRACTOR. Pursuant to California Labor Code Section 1777.7, in the event CONTRACTOR willfully fails to comply with the provisions of California Labor Code Section 1777.5, CONTRACTOR shall be denied the right to bid on any public works contract for up to three (3) years from the date noncompliance is determined and be assessed civil penalties.

G. In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860), and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the California Labor Code, CONTRACTOR is required to secure the payment of compensation to its employees and for that purpose obtain and keep in effect adequate Workers' Compensation Insurance and Employers Liability Insurance. If CONTRACTOR, in the sole discretion of the CITY satisfies the CITY of the responsibility and capacity under the applicable Workers' Compensation Laws, if any, to act as self-insurer, CONTRACTOR may so act, and in such case, the insurance required by this paragraph need not be provided. CONTRACTOR is advised of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code and shall comply with such provisions and have Employer’s General Liability limits of $1,000,000 per accident before commencing the performance of the Work of this Contract. The Notice to Proceed with the Work under this Contract will not be issued, and CONTRACTOR shall not commence the Work, until CONTRACTOR submits written evidence that it has obtained full Workers' Compensation Insurance coverage for all persons whom it employs or may employ in carrying out the Work under this Contract.

This insurance shall be in accordance with the requirements of the most current and applicable state Workers' Compensation Insurance Laws. In accordance with the provisions of Section 1861 of the California Labor Code, CONTRACTOR in signing this Contract certifies to the CITY as true the following statement: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this contract." A subcontractor is not allowed to commence the Work on the project until verification of Workers’ May 4, 2026 Special & Regular CC Mtg Page 190 of 344
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Compensation Insurance coverage has been obtained and verified by CONTRACTOR and submitted to the City Engineer for the CITY’s review and records.

H. In accordance with the provisions of Section 1727 of the California Labor Code, the CITY, before making payment to CONTRACTOR of money due under a contract for public works, shall withhold and retain therefrom all wages and penalties which have been forfeited pursuant to any stipulation in the contract, and the terms of Chapter 1, Part 7, Division 2 of the California Labor Code (commencing with Section 1720). But no sum shall be withheld, retained or forfeited, except from the final payment, without a full investigation by either the Division of Labor Standards Enforcement or by the CITY.

Section 10. Prohibited Interests. CONTRACTOR warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

Section 11. Independent Contractor.

A. All acts of CONTRACTOR, its agents, officers, subcontractors and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY.

CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not, under any circumstances, be construed or considered to create an employer-employee relationship or a joint venture.

B. CONTRACTOR, its agents, officers, subcontractors and employees are and, at all times during the Term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

C. CONTRACTOR shall determine the method, details and means of performing the Work.

CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement. CONTRACTOR has control over the manner and means of performing the services under this Agreement. CONTRACTOR is May 4, 2026 Special & Regular CC Mtg Page 191 of 344
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permitted to provide services to others during the same period as it provides services to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.

D. If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.

E. It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR'S assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.

F. As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer-employee relationship exists by reason of this Agreement.

Section 12. Conflicts Of Interest. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with CONTRACTOR in connection with this project. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute. CONTRACTOR agrees that a clause substantially similar to this Section shall be incorporated into any sub-contract that CONTRACTOR executes in connection with the performance of this Agreement.

Section 13. Non-Discrimination. During the performance of this Agreement, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or set. CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. This CONTRACTOR shall include the nondiscrimination and compliance May 4, 2026 Special & Regular CC Mtg Page 192 of 344
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provisions of this clause in all subcontracts to perform the Work under this Agreement.

Section. 14. Indemnification.

A. To the fullest extent permitted by law, CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY’s elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of CONTRACTOR or any of CONTRACTOR’s officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement and the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision.

This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by CONTRACTOR and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees’ right to recover under this indemnity provision. CONTRACTOR shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.

B. CONTRACTOR’s obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act.

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CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the Indemnities.

C. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement.

In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement.

Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

D. CITY does not, and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

CONTRACTOR agrees that CONTRACTOR’s covenant under this Section shall survive the termination of this Agreement.

E. CONTRACTOR shall fully comply with the workers’ compensation laws regarding CONTRACTOR and CONTRACTOR’s employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers’ compensation laws. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR’s failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

Section 15. Insurance.

A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

1. Commercial General Liability Insurance with minimum limits of One Million Dollars ($1,000,000) for each occurrence and in the aggregate for any personal injury, death, loss or damage.

2. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

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3. Worker’s Compensation insurance as required by the State of California.

B. CONTRACTOR shall require each of its sub-consultants or sub-contractors to maintain insurance coverage that meets all of the requirements of this Agreement.

C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

D. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’S expense, the premium thereon.

E. Prior to commencement of Work under this Agreement, CONTRACTOR shall file with CITY’s Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.

F. CONTRACTOR shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

G. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days’ prior written notice to CITY. CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

H. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

I. All insurance coverage provided pursuant to this Agreement shall not prohibit CONTRACTOR, and CONTRACTOR’s employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers.

J. Any deductibles or self-insured retentions must be approved by CITY. At the option of May 4, 2026 Special & Regular CC Mtg Page 195 of 344
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CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.

K. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

L. Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR’s liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

M. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments.

In the alternative, CITY may cancel this Agreement effective upon notice.

N. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Section 16. Records and Inspection. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records.

Such records shall be maintained for a period of four (4) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

Section 17. Termination.

A. Termination for Convenience. CITY may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to CONTRACTOR specifying the effective date of such termination. Such termination for convenience shall be made in writing signed by either the City Representative, the City Manager or the Assistant City Manager. CONTRACTOR may only terminate this Agreement for cause.

B. Termination for Cause. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party May 4, 2026 Special & Regular CC Mtg Page 196 of 344
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(hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

1. CONTRACTOR shall cure the following Event of Default within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation or work product which CONTRACTOR is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 3-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or
ii. Within thirty (30) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30-day cure period.

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If an Event of Default relates to a material falsehood or misrepresentation set forth in Exhibit “insert letter of exhibit relevant to proposal” that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30-day cure period. Prior to the expiration of the 30-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR’s Default Notice to CITY.

3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR’s performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR’s cure of any Event of Default by giving CONTRACTOR written notice of CITY’s intent to suspend CONTRACTOR’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
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ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

6. In the event CITY is in breach of this Agreement, CONTRACTOR’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.

7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

Section 18. Force Majeure. The Completion Date shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement.

In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’S sole remedy being extension of the Agreement pursuant to this Section.

Section 19. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONTRACTOR’s and CITY’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, May 4, 2026 Special & Regular CC Mtg Page 199 of 344
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or to such other addresses as the parties may, from time to time, designate in writing.

If to CITY: If to CONTRACTOR:

City of San Fernando
Attn: Insert Department
117 Macneil Street
San Fernando, CA 91340
Phone: (818) 898-1212
Insert Contractor Name
Attn: Insert Contact Name
Insert Address
Phone: Insert Phone Number
Section 20. Prohibition. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY’s prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

Section 21. Attorney Fees. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney’s fees.

Section 22. Entire Agreement. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.

Section 23. Governing Law; Jurisdiction. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

Section 24. Severability. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

Section 25. Captions. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

Section 26. Execution. This Agreement may be executed in any number of counterparts, each May 4, 2026 Special & Regular CC Mtg Page 200 of 344
CONTRACT SERVICES AGREEMENT CONTRACT NO. XXXX
San Fernando Farmers Market

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of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO CONTRACTOR NAME:

By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

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CONTRACT SERVICES AGREEMENT CONTRACT NO. XXXX
San Fernando Farmers Market

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EXHIBIT “A”

CITY REQUIREMENTS
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CONTRACT SERVICES AGREEMENT CONTRACT NO. XXXX
San Fernando Farmers Market

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EXHIBIT “B”

CONTRACTOR PROPOSAL
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CONTRACT SERVICES AGREEMENT CONTRACT NO. XXXX
San Fernando Farmers Market

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EXHIBIT “C”

CONTRACTOR QUOTE
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Date: May 4, 2026
Subject: Consideration to Authorize Submittal of a Grant Application to California Arts Council for Funding Support of the Mariachi Master Apprentice Program RECOMMENDATION:

It is recommended that the City Council authorize the preparation and submittal of a grant application to the California Arts Council (CAC) (Attachment “A”) in the amount of $25,000 to support the Mariachi Master Apprentice Program (MMAP).

BACKGROUND:

Since 2001, the City has received grant funds annually from both the National Endowment for the Arts (NEA) and the California Arts Council (CAC) to support the City of San Fernando MMAP.

As a recipient of several awards at both the state and national level, MMAP continues to reflect a positive image on the City.

ANALYSIS:

Mariachi Master Apprentice Program (MMAP).

MMAP connects Grammy award-winning mariachi masters with young music students to preserve the mariachi music genre. Mariachi Los Camperos provides instruction on traditional mariachi instruments: violins, guitars, guitarrones, vihuelas, trumpets, and folk harp. The students and instructors experience exemplary artworks at international mariachi conferences and workshops throughout California and the southwest United States. This experience allows students to observe, study, and perform with the most prestigious mariachi ensembles and represent the City as cultural arts ambassadors.

The curriculum ingrains an empowering sense of self-confidence and identity while providing an outlet for cultural expression. MMAP specific arts/music education outcomes include:
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3) enhancement of singing skills; 4) development of performance skills and etiquette. These outcomes are in accordance with the California Department of Education Music Standards.

California Arts Council (CAC) Arts and Youth Grant.

The “Arts and Youth” program is rooted in the CAC’s belief that arts learning and engagement should be available to all young people in California. Giving youth access to meaningful and culturally inclusive arts experiences helps them better understand who they are, feel more connected to their community, and build connections across different cultures and histories. By participating in the arts, youth gain the knowledge, skills, and understanding to actively take part in creative processes, projects, and pursuits throughout their lifetimes as culturally literate, engaged citizens.

The CAC supports arts organizations for collaborations between local artist(s) (Mariachi Los Camperos) and community members (MMAP) to develop and express their own creative and artistic goals and address a community-defined need.

The City will be applying for an “Arts and Youth” program grant in the amount of $25,000. The City was awarded a CAC Creative Youth Development Grant in the amount of $16,203 for Fiscal Year (FY) 2024-2025 that ran through September 30, 2025. The CAC did not award MMAP funds for FY 2025-2026. Usually, the CAC grant program requires a dollar-for-dollar match with non-state funds. Historically, the City has matched the CAC awards with General Funds and Federal NEA funds. Although the Creative Youth Development Grant does not have a match requirement, staff recommends that the City continue supporting the MMAP with the annual allocation to the program through the Budget process.

BUDGET IMPACT:

The proposed Budget for MMAP in FY 2026-2027 is approximately $125,000. The NEA grant provides funding to support 30% of all program costs, while the CAC grant supports 20% of the cost. The Source of MMAP funding table lists all funding sources for the program.

Source of MMAP Funding
NEA Grant $38,000 30%
CAC - State $25,000 20%
Donations/Honorariums $13,000 10%
City of San Fernando $12,000 10%
In Kind $37,000 30%
Total Project Budget $125,000 100%
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There will be no budget impact on the Fiscal Year 2025-2026 Adopted Budget to authorize the submittal of the Creative Youth Development Grant application and there is no need to appropriate funds at this time. This is the initial step in approving funding from the CAC.

If the City is awarded funds through the CAC, staff will return to the City Council with a resolution to formally accept the award and appropriate funds.

CONCLUSION:

It is recommended that the City Council authorize the preparation and submittal of a grant application to the CAC in the amount of $25,000 to support the Mariachi Master Apprentice Program MMAP.

ATTACHMENT:

A. CAC Program Timeline
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ATTACHMENT “A”
Background & Purpose
The Arts and Youth program is rooted in the CAC’s belief that arts learning and engagement should be available to all young people in California. Providing access to meaningful, culturally responsive arts experiences helps youth develop a greater sense of self, deepen their connection to their communities, and make meaningful connections across histories and cultures. By participating in the arts, youth gain the knowledge, skills, and understanding to actively take part in creative processes, projects, and pursuits throughout their lifetimes as culturally literate, engaged citizens.

Eligible Request Amounts
Applicant organizations can request up to $25,000 for a nine-month grant activity period Program Timeline
Application Opens March 17, 2026
Application Deadline May 12, 2026
Panel Review Approx. June – July 2026
Funding Decision Approx. August 2026
Funding Notification Approx. August 2026
Grant Activity Start October 1, 2026
Estimated Arrival of Funds Approx. January – March 2027 Grant Activity End September 30, 2027
Final Report Deadline November 1, 2027
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AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julio Salcedo, Director of Recreation and Community Services Maria Calleros, Executive Assistant
Date: May 4, 2026
Subject: Consideration to Authorize the Acceptance of the National Endowment for the Arts Grant for the Mariachi Master Apprentice Program and Adopt a Resolution Appropriating the Funds
RECOMMENDATION:

It is recommended that the City Council:
a. Authorize the acceptance of the National Endowment for the Arts Grant (Attachments “A”) for the Mariachi Master Apprentice Program (MMAP) in the amount of $40,000; b. Adopt Resolution No. 8450 (Attachment “B”) amending the budget for Fiscal Year (FY) 2025-2026 to appropriate the grant revenues and expenses; and c. Authorize the City Manager, or designee, to execute all grant-related documents required for receiving such grant funds pursuant to the terms and conditions of the grants.

BACKGROUND:

1. Since 2001, the City has received grant funds annually from the National Endowment for the Arts (NEA) to support the City of San Fernando MMAP. As a recipient of several awards at both the state and national level, MMAP continues to reflect a positive image on the City.

2. On February 20, 2024, the City Council authorized staff to apply for the NEA Grants for Arts Project under the Folk & Traditional Arts discipline to support the Mariachi Master Apprentice Program.

3. On July 7, 2025, the NEA awarded the City a Grants for Arts Project in the amount of $40,000 for FY 2025-2026. The grant runs from October 1, 2025 through September 30, 2026.

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ANALYSIS:

Mariachi Master Apprentice Program (MMAP).

The curriculum ingrains an empowering sense of self-confidence and identity while providing an outlet for cultural expression. MMAP specific arts/music education outcomes include:
1) application of student instrumental technique; 2) application of student musicianship skills; 3) enhancement of singing skills; 4) development of performance skills and etiquette. These outcomes are in accordance with the California Department of Education Music Standards.

National Endowment for the Arts (NEA) Grants for Arts Project.

The NEA “Grants for Arts Projects” is the principal grants program for organizations based in the United States. The arts are a powerful and important part of what unites us and celebrate our differences while connecting us through shared experiences. Through project-based funding, the program supports public engagement with, and access to, various forms of art across the nation, the creation of art, learning the arts at all stages of life, and the integration of the arts into the fabric of community life.

The San Fernando Mariachi Master Apprentice Program (MMAP) typically receives between $35,000 and $50,000 annually from the National Endowment for the Arts (NEA) and has secured over $1 million in total funding since its inception. These funds support artist instructor fees, conference travel, and overall program delivery. In July 2025, the City was awarded a $40,000 NEA Arts Project Grant for FY 2025–2026, with a grant term running through September 30, 2026.

Although the award was received in July 2025, the grant term did not begin until October 1, 2025, and required administrative steps, such as finalizing grant conditions and setting up the appropriate accounts, had to be completed to ensure compliance with federal and City requirements. This item is being brought forward now for City Council acceptance and budget appropriation, which is necessary to authorize the expenditure of funds for program costs, including instructors, program delivery, and related expenses.

BUDGET IMPACT:

The proposed Budget for MMAP in FY 2025-2026 is approximately $123,000. The NEA grant provides funding to support 32% of all program costs. The Source of MMAP funding table lists all funding sources for the program. The table reflects $22,000 from the City, this includes one-time funding of $10,000, due to a terminated NEA grant.

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CONCLUSION:

ATTACHMENTS:

A. National Endowment for the Arts Official Notice of Action B. Resolution No. 8450
Source of MMAP Funding
NEA Grant $40,000 32%
Donations/Honorariums $23,000 19%
City of San Fernando $22,000 18%
In-Kind $38,000 31%
Total Project Budget: $123,000 100%
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OFFICIAL NOTICE OF ACTION
National Endowment for the Arts
Federal Award ID Number (FAIN) 1934582-62-25
Award Recipient City of San Fernando, California
Award Recipient Unique Entity Identifier RGEUDLBZH2K7
Period of Performance 10/1/2025 - 9/30/2026
Budget Period 10/1/2025 - 9/30/2026
Assistance Listing Number/Title 45.024 Promotion of the Arts_Grants to Organizations and Individuals Does the award support Research &
Development?
No
Award Description Purpose: To support a mariachi music apprenticeship program.

Grant Program and Office Grants for Arts Projects, Local Arts Agencies

AWARD AMOUNTS
Amount of Federal Funds Obligated by this Action $40,000.00 Total Amount of Federal Funds Obligated $40,000.00
Total Amount of the Federal Award $40,000.00
Role Name
Authorizing Official Mr. Nick Kimball
[email protected]
Grant Administrator Mrs. Maria Calleros
[email protected]
Project Director Mr. Julian Venegas
[email protected]

RECIPIENT CONTACTS

REMARKS

1. COST SHARE: A non-federal cost share of 100% (1:1 cost share) is required unless otherwise indicated in the Terms and Conditions/Important Information document (20 USC § 954(e)).

2. The National Endowment for the Arts provides this award support pursuant to 20 USC §954-955.

3. ACCEPTANCE OF AWARD: Submission of a Payment Request constitutes your agreement to comply with all the terms and conditions of the award and indicates your acceptance of this award.

4. GENERAL TERMS AND CONDITIONS: This award is subject to the General Terms and Conditions for Federal Financial Assistance Awards to Organizations (GTCs), which outline the administrative requirements that apply to your award and your obligations as a recipient. You are responsible for reviewing these GTCs; failure to comply may result in the disallowance of project expenditures and/or the reduction or withdrawal of National Endowment for the Arts support for your project.

The administration of this award and the expenditure of award funds are subject to any specific terms and conditions of this award, which may be attached as additional pages of the award notification, the Terms and Conditions/Important Information, and the GTCs (as noted above).

The GTCs incorporate revisions to Title 2 of the Code of Federal Regulations (2 CFR) for all Federal Financial Assistance Awards issued on or after October 1, 2024 (89 FR 30046 April 22, 2024).

5. HOW TO MANAGE YOUR NEA AWARD HANDBOOK: The How to Manage Your NEA Award Handbook is a companion piece to the GTCs. It includes information about reporting requirements, requesting payment, changes to your project, and other important information.

6. All material can be found on our website at https://www.arts.gov/grants/manage-your-award.

7. CONTACT INFORMATION: Email: [email protected] | Phone (202) 682-5403.

Action Taken: Award Date of Action: 7/7/2025

FEDERAL AWARD INFORMATION
Award Date: 7/7/2025
ATTACHMENT "A"
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OFFICIAL NOTICE OF ACTION
National Endowment for the Arts

AWARDING OFFICIAL
Meg Kowalik
Lead Grants Management Specialist
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ATTACHMENT “B”
RESOLUTION NO. 8450

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON JUNE 30, 2025, REGARDING ALLOCATION OF FUNDS FOR

THE NATIONAL ENDOWMENT FOR THE ARTS AND THE CALIFORNIA ARTS

COUNCIL GRANTS FOR THE MARIACHI MASTER APPRENTICE PROGRAM WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the revenues and expenditures of the current City budget to allocate funds from the National Endowment for the Arts and the California Arts Council Grants for the Mariachi Master Apprentice Program; and WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending June 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on June 30, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:

MARIACHI MASTER APPRENTICE PROGRAM (MMAP)
Increase in Revenues $40,000
Account No. 109-3697-3693 $40,000
Increase in Expenditures $40,000
Account No. 109-424-3693-4260 $40,000

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 4th day of May, 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
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RES. NO. 8450
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8450 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 4th day of May, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _______, 2026.

Julia Fritz, City Clerk
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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager
Date: May 4, 2026
Subject: Receive and File a Presentation on the Community Engagement Plan from R3 Consulting Group to Conduct Outreach Regarding Solid Waste Management RECOMMENDATION:

It is recommended that the City Council receive and file a presentation on the Community Engagement Plan for R3 Consulting Group (R3) to conduct outreach regarding solid waste management.

BACKGROUND:

1. On December 2, 2013, the City Council approved a 10-year franchise agreement (Contract No. 1731) with Republic Services to provide solid waste collection services in the City.

Services went into effect on February 15, 2014, with an initial termination date of February 14, 2024, with an option to extend for three (3) separate one (1) year terms.

2. On June 16, 2025, the City Council established a Waste Hauler Services Ad Hoc Committee to review the current waste-hauling services and the agreement with Republic Services. The ad hoc committee was tasked with reviewing service complaints, communication with residents and businesses, and the terms of the upcoming request for proposals (RFP) for solid waste services.

3. On January 8, 2026, the City issued an RFP for Solid Waste Management Consulting Services (Exhibit “A” to Attachment “A”).

4. On April 6, 2026, the City Council approved Contract No. 2493 (Attachment “A”) with R3 for solid waste management consulting services, in an amount not to exceed $174,970. The City Council also provided direction for staff to return with a Community Engagement Plan update, outlining the methods R3 will use to solicit feedback on the existing conditions and needs of both residential and commercial regarding solid waste management.

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ANALYSIS:

A comprehensive community engagement process is essential to ensure that residents, businesses, and potential proposers are informed and able to provide meaningful input as the City undertakes development of a new solid waste services RFP in 2027. To guide this process, City staff will follow the City’s adopted Community Engagement Framework to clearly identify the purpose, engagement methods, potential barriers, and cost impacts associated with the outreach plan.

The City anticipates issuing a RFP in July 2026 to secure continued solid waste services to start at the conclusion of the current franchise agreement on February 14, 2027. To assist the City in the preparation of the future RFP for solid waste services and the selection of a contracted or franchised waste hauler, it is best practice to retain professional services by a consultant with both expert knowledge of the refuse industry and how to manage complex negotiations. At the April 6, 2026 regular meeting, the City Council approved a contract with R3 to provide consulting services throughout this process.

The outreach strategy proposed by R3 is consistent with the City’s Community Engagement Framework, as it will utilize the following strategies:

Purpose. R3 and the City will conduct an outreach strategy to consult and collaborate with both residents and businesses to provide feedback on existing waste hauler service delivery and assess future needs that could be incorporated into the next Franchise Agreement.

Engagement Methods.
• To “inform” the community, R3 will develop a flyer, including an overview of anticipated service changes and improvements, information on the workshop schedule to encourage participation, and an opportunity for residents and businesses to complete a brief community survey.
• To “consult” the community, a survey will be prepared in English and Spanish requesting information on community members current experience with the existing waste hauler service and providing an opportunity for feedback on additional service enhancements that are desired.
• To “collaborate” with the community, R3 will work closely with City staff to plan, promote, and facilitate up to two (2) stakeholder workshops. Based on prior experience, R3 recommends hosting two (2) community workshops that will include one geared towards residential service and one for commercial service, while also welcoming participation from potential waste hauler providers.

R3 will provide draft announcement language, while the City will be responsible for distributing notices and providing language translation for written materials and interpretation services for in person workshops.

In addition to public workshops, R3 will hold individual meetings with City Councilmembers to collect input, address questions, and identify potential issues not raised through broader May 4, 2026 Special & Regular CC Mtg

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community engagement. These meetings will be scheduled on the same days as community workshops to maximize efficiency for staff and minimize project costs.

To ensure broad and equitable notification, the City and R3 will utilize a combination of outreach methods, including:
• Announcements at City Council meetings
• Direct distribution of flyers to residents and businesses (e.g., canvassing or mail delivery) • Posting on the City’s website and social media pages
• Partnerships with local organizations and community groups • Inclusion of notices through utility bill inserts or other customer communication tools Project Timeline. A tentative project schedule has been established to guide outreach development and implementation:

TASK DATE
R3 prepares draft survey and outreach flyer Week of April 20 R3 finalizes survey and flyer (City to provide translations as needed)
Week of April 27
City prints and distributes survey and flyer Week of May 4 City presents Community Engagement Plan to City Council May 4 City Council interviews take place Week of May 11
Community Workshop 1 in City Council Chambers at TBD May TBD Community Workshop 2 in City Council Chambers at TBD May TBD This engagement plan is consistent with the City’s Community Engagement Framework to support a transparent, inclusive, and data-informed process that ensures community needs and priorities are well understood prior to finalizing the solid waste RFP.

BUDGET IMPACT:

There will be minimal budget impact outside of the existing funds appropriated for R3 to complete Solid Waste Management Consulting services through Contract No. 2493. Cost to print and distribute marketing materials will be absorbed within existing department supply budget.

CONCLUSION:

It is recommended that the City Council receive and file a presentation on the Community Engagement Plan for R3 Consulting Group (R3) to conduct outreach regarding solid waste management and provide directions if necessary.

ATTACHMENT:

A. Contract No. 2493, including: (provided digitally through weblink) Exhibit “A”: City’s Request for Proposals Solid Waste Management Consulting Services and Addendum No. 1 to the RFP
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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julio C. Salcedo, Director of Recreation and Community Services Will Pettener, Assistant to the City Manager

Date: May 4, 2026
Subject: Discussion and Consideration to Approve an Update to the Special Event Guidelines and Permit Application
RECOMMENDATION:

It is recommended that the City Council:
a. Approve updated Special Event Guidelines (Attachment “A”) that distinguish between Minor and Regular Special Event permit processes, requirements, and review procedures; b. Approve updates to the Special Event Permit Application (Attachment “B”) to include both Minor and Regular Special Event Permits; and
c. Authorize the City Manager, or designee, to implement administrative procedures, application materials, and fee structures consistent with the updated guidelines.

BACKGROUND:

1. On January 5, 2026, the City Council directed staff to return with a presentation on the process for organizations to host special events in the City.

2. On January 20, 2026, the City Council directed staff to return with an option for a simplified special event application process for smaller scale events, provide information on protocol for the process in which staff will or will not assist Councilmembers or members of the public on completing the application, and research the cost of translating the application into Spanish.

3. On February 17, 2026, the City Council received a presentation providing an overview of the City’s Special Events Permit process and directed staff to simplify the Special Event Permit application and process, and a discussion on Councilmember hosted events and its process.

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ANALYSIS
Like many California cities, San Fernando regulates Temporary Uses and Special Event activities outside typical zoning, such as construction trailers, parades, and carnivals, which can impact traffic, parking, noise, and public safety. The Special Event Permit process allows the City to review events, coordinate with agencies, and require measures like traffic control, safety plans, and cost recovery to protect the public and minimize disruptions. It also ensures consistency, legal compliance, and reduces liability.

The Special Event Permit process helps safeguard residents, businesses, and public spaces, and allows the City to deny events that cannot operate safely. These events range from small neighborhood gatherings to large-scale festivals and public celebrations. Currently, all events requiring City review are processed through a single Special Event Permit framework. This approach does not distinguish between small, low-impact events and larger, more complex events that require significant City resources and coordination. As a result, smaller community-based events may face unnecessary administrative burdens, longer processing timelines, and higher costs, which can discourage community participation.

To address this, staff proposed an updated Special Event Guidelines (Attachment “A”) and application (Attachment “B”) that will replace the existing Special Event Permit Application (Attachment “C”) and will introduce a two-tiered permitting system:
• Minor Special Event Permit
• Regular Special Event Permit
The existing Special Event Permit Application requires all events to go through the Special Event Permit and identify two categories:
• Events with Fewer Than 50 People (Non-Special Events) - Events with fewer than 50 participants are generally considered small-scale gatherings and are not classified as “special events,” as long as they do not significantly impact public spaces or operations. These activities typically occur within the normal use of a facility (such as a small gathering in a park or private property) and do not require street closures, amplified sound, vendors, or additional infrastructure. Because their impact on public property, traffic, and surrounding neighborhoods is minimal, they can usually be accommodated through standard reservations or facility use permits rather than a Special Event Permit. • Events with 50 or More People (Special Events) - Events with 50 or more participants are considered Special Events when they involve organized use of public spaces such as streets, sidewalks, or parks, or when they create a broader community impact. These events require a Special Event Permit because they often involve factors like crowd management, traffic control, safety services, or coordination with multiple City departments. Additionally, even May 4, 2026 Special & Regular CC Mtg Page 230 of 344
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on private property, events of this scale may be considered special events if they include elements such as amplified sound, vendors, temporary structures, or impacts to surrounding businesses and residents.

Proposed Minor Special Event.

The proposed establishment of a Minor Special Event category is intended to create a more balanced and efficient permitting framework that aligns City review processes with the scale and impact of community events. Currently, all events are processed through a single framework, which can result in smaller, low-impact gathering being subject to the same level of review as large-scale events. This approach can create unnecessary administrative burdens, longer processing timelines, and increased costs for applicants, potentially discouraging communitybased programming. The introduction of a Minor Special Event category provides an opportunity to streamline approvals for qualifying events while maintaining appropriate oversight and ensuring public safety.

Under the proposed guidelines, Minor Special Events are defined as small-scale, low-impact activities that occur in appropriate locations and do not significantly affect surrounding neighborhoods, City services, or public infrastructure. These events are limited in duration, generally lasting no more than four (4) hours, and do not involve street closures, use of the public right-of-way, or activities such as food or alcohol sales.

To qualify as a Minor Special Event, all of the following criteria must apply:
• Event held in a designated space (park,
private property, courtyard, etc.)
• No street closures or use of public
roadways
• Does not encroach on the public right-ofway (i.e. blocking sidewalk, setting up tables or canopies on or close to the
sidewalk, etc.)
• Event duration is 4 hours or less (single
day)
• No significant impact to traffic, parking, or
surrounding uses
• No food or beverage sales
• No alcohol permitted
• No large equipment (stage, generators,
large tents)
• Amplified sound is minimal and within
permitted hours
These events would be subject to a simplified application and shorten review process, typically requiring application submittal between 14 to 30 business days in advance of the event.

Regular Special Event.

If an application does not meet the criteria for a Minor Special Event, the event will require a Regular Special Event Permit. Regular Special Events include those that introduce measurable impacts to traffic circulation, parking availability, public safety, or infrastructure, or that involve operational elements such as vendors, amplified sound, equipment, or larger attendance levels.

May 4, 2026 Special & Regular CC Mtg Page 231 of 344
Discussion and Consideration to Approve an Update to the Special Event Guidelines and Permit Application

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The following components include all elements that could apply for a Regular Special Event Permit, but would not be included in a Minor Special Event Permit:
• Detailed site plan
• Event schedule and program
• Parking plan (if applicable)
• Traffic control plan (if applicable)
• Security plan
• Emergency access/medical plan
• Encroachment permit
• Vendor list (if applicable)
• Food vendor health permits (if applicable)
• Alcohol permit (ABC license, if applicable)
• Insurance certificates and endorsements
• Community notification plan (if required)
This application would need to be submitted at least 30 days prior (60+ days recommended for large events).

As part of the update to the special event application process, staff is also proposing an adjustment to regular special event application materials and procedures. In the past, staff have asked applicants to apply separately for encroachment and amplified sound permits through the Public Works and Community Development Departments. To streamline the review and application process, the encroachment and amplified sound permits will be directly included in the Special Event Permit Application, if it is deemed that one (1) or both are necessary for the applicant to complete.

All updates and protocols for identifying and reviewing each section of the application have been outlined in the proposed Special Event Guidelines. The proposed guidelines also outlines general operational requirements, public property use, and conditions of approval.

The proposed updates are intended to improve efficiency and reduce costs for special event applicants, while maintaining the City’s safety standards through appropriate review process for events posing significant community impacts. Staff is proposing to pilot this streamlined process through the Business & Community Resource Center (BCRC), temporarily removing it from the Recreation and Community Services (RCS) Department until it is operating effectively. During this pilot phase, BCRC will serve as the central point of contact, coordinating with Public Works, Police, Community Development, Fire, and City Manager’s Office to ensure all necessary reviews are completed prior to issuance of the permit.

The proposed updates maintain the current process for Councilmember-hosted events. For events hosted by a Councilmember in an individual capacity (not as a City co-sponsored event), the Councilmember is required to submit an application, pay all applicable fees, and cover the full cost of the event. Staff will return at a later date with recommended protocols for City co-sponsored events.

May 4, 2026 Special & Regular CC Mtg Page 232 of 344
Discussion and Consideration to Approve an Update to the Special Event Guidelines and Permit Application

Page 5 of 5 ends

In general practice, City staff is available to assist the public, including Councilmembers, with navigating and understanding application requirements. However, staff cannot complete applications on an applicant’s behalf, as the forms require information and certifications that must be provided and acknowledged directly by the applicant. To ensure broader access and ease of use for community members, the proposed Special Event Guidelines and Special Event Permit Application can be translated into Spanish by staff within the existing operating budget.

BUDGET IMPACT:

There is no impact to the Fiscal Year 2025-2026 Adopted Budget associated with approving the updated Special Event Guidelines and Special Event Permit Application.

CONCLUSION:

Staff recommends that the City Council approve an update to the Special Event Guidelines and Special Event Permit Application that distinguish between Minor and Regular Special Event permit processes, requirements, and review procedures; and authorize the City Manager, or designee, to implement administrative procedures, application materials, and fee structures consistent with the updated guidelines.

ATTACHMENTS:

A. Updated Special Event Guidelines
B. Updated Special Event Permit Application
C. Current Special Event Permit Application
May 4, 2026 Special & Regular CC Mtg Page 233 of 344
ATTACHMENT “A”
RECREATION & COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SFCITY.ORG

SPECIAL EVENT GUIDELINES
The City of San Fernando encourages events that foster community engagement, cultural celebration, and economic vitality. These guidelines establish a clear process to ensure that events are conducted safely, responsibly, and with minimal impacts to residents, businesses, and public services.

What is a Special Event
A Special Event in the City of San Fernando is any organized activity, gathering, or celebration conducted on public or private property that may impact public spaces, City services, surrounding neighborhoods, or normal operations.

Event Classification
All proposed events will be classified by the City as either:
• Minor Special Event
• Regular Special Event
The City reserves the right to reclassify any event based on anticipated impacts, even if it initially appears to meet Minor Special Event criteria.

A. Minor Special Event Requirements
A Minor Special Event is a small-scale, low-impact gathering that poses minimal impact to the community and requires limited City oversight.

To qualify as a Minor Special Event, the activity shall generally meet the following criteria:
• Location: Held in appropriate, designated spaces such as parks, community rooms, courtyards, or other approved public or private gathering areas. • Street Use: Does not require street closures or the use of public roadways or sidewalks. • Duration: Lasts no more than four (4) hours within a single day. • Impact: Does not affect traffic, parking, public safety, or nearby residents and businesses. • Food & Alcohol: No food or beverages may be sold, and no alcohol service is permitted Minor Special Events are subject to a shortened review process but must still comply with all applicable City requirements, including safety, accessibility, and insurance provisions, as determined by the City.

May 4, 2026 Special & Regular CC Mtg Page 234 of 344

SPECIAL EVENT GUIDELINES

Page 2 of 7 ends

Eligibility
Events must meet all Minor Special Event criteria outlined above. Events that include any of the following will not qualify:
• Any sale of food, beverages, alcohol, or
merchandise
• Amplified music beyond
ambient/background levels
• Use of states, tents, or generators • Food vendors or mobile food facilities • History of prior complaints or
enforcement issues
B. Regular Special Event Requirements
Special Events typically require a permit and City review due to considerations such as:
• Public safety • Noise levels
• Encroachments to the public right-of-way • Sanitation and waste management • Traffic control and circulation • Protection of public infrastructure • Parking impacts
These events may vary in size and complexity and can include festivals, community gatherings, parades, markets, concerts, and promotional events.

Triggers for Regular Special Event Classification
Events that do not meet Minor Special Event criteria, or that involve higher impacts, will require a Regular Special Event Permit. These events involve:
• Street closures
• Activities on sidewalks
• Any sale or service of food or alcohol
• Amplified sound (bands, DJs,
performances)
• Food vendors or temporary food facilities
• Use of tents, stages, generators, or
equipment
• Pedestrian or vehicle traffic, parking, or
neighborhood impacts
May 4, 2026 Special & Regular CC Mtg Page 235 of 344

SPECIAL EVENT GUIDELINES

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APPLICATION REQUIREMENTS FOR SPECIAL EVENTS
A. GENERAL SUBMITTAL REQUIREMENTS
Minor Special Event Criteria (ALL must apply):
☐ Event held in a designated space (park,
private property, courtyard, etc.)
☐ No significant impact to traffic, parking, or
surrounding uses
☐ No street closures or use of public
roadways
☐ No food or beverage sales
☐ Does not encroach on the public right-ofway (i.e. blocking sidewalk, setting up tables or canopies on or close to the
sidewalk, etc.)
☐ No large equipment (stage, generators,
large tents)
☐ Event duration is 4 hours or less (single
day)
☐ Amplified sound is minimal and within
permitted hours
☐ No alcohol permitted
If ALL boxes are checked, event qualifies as a Minor Special Event.

If ANY box is unchecked, event requires a Regular Special Event Permit.

B. APPLICATION SUBMITTAL CHECKLIST
All applicants must provide a completed application form.

All Events (Minor & Regular)
☐ Completed Special Event Application ☐ Contact information for event organizer ☐ Event date(s) and hours (including
setup/breakdown)
☐ Property owner authorization (if
applicable)
☐ Event description and purpose
Minor Special Event Requirements
☐ Simplified site layout (if applicable) ☐ Proof of insurance (if required by City) ☐ Compliance with all City operational
standards
☐ Submitted at least 14–30 business days
prior to event
May 4, 2026 Special & Regular CC Mtg Page 236 of 344

SPECIAL EVENT GUIDELINES

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Regular Special Event Requirements
☐ Detailed site plan (May require inspection
by the Building Inspector and/or Los
Angeles Fire Department before and/or
during the event at additional cost)
☐ Submitted at least 30 days prior (60+ days
recommended for large events)
☐ Event schedule and program ☐ Vendor list (if applicable) ☐ Parking plan (if applicable) ☐ Food vendor health permits (if applicable) ☐ Traffic control plan (if applicable) ☐ Alcohol permit (ABC license, if applicable) ☐ Security plan ☐ Insurance certificates and endorsements ☐ Emergency access/medical plan ☐ Community notification plan (if required)

1. Site Plan Requirements
All Regular Special Events must submit a detailed site plan showing:
• An outline of the event venue, including the names of all streets and moving routes of any kind. Indicate the direction of travel and all street or lane closures. • Fencing, barriers and/or barricades. Indicate any removeable fencing for emergency access. • Emergency access route (minimum 20 feet) throughout the event venue. • Entrances and exits.
• First aid facilities.
• Stages, bleachers, grandstands, canopies, tents, portable toilets, booths, activity areas, cooking areas, trash containers, and dumpsters, and other temporary structures. • Generator(s) with source of grounding and/ or source of electricity. • Restrooms and sanitation stations.
• Trash and recycling locations.
• Identification of all ADA accessible areas that meet standards, pedestrian access (minimum of 4 feet), and requested street closures.
• Other related event components not listed above.

A site plan is required to evaluate safety, circulation, and infrastructure impacts. Based on the event site plan and components, the Building Official and/or the Los Angeles Fire Department may require an inspection of your venue at your cost before and/or during the event.

2. Event Schedule and Program
This helps ensure coordination and compliance with noise and operational limits. Applicants must provide:
• Detailed schedule of activities
• Entertainment lineup (if applicable)
• Sound check and performance times
May 4, 2026 Special & Regular CC Mtg Page 237 of 344

SPECIAL EVENT GUIDELINES

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3. Parking Plan
Required when parking may impact surrounding neighborhoods. A parking plan is required to ensure safe arrival and departure of attendees. The plan must address:
• Guest parking locations • Shuttle services (if applicable) • ADA-accessible parking • Traffic flow and drop-off zones

4. Traffic Management Plan
Required if event impacts streets or circulation. Require the use of a City-approved traffic control vendor. Must include:
• Street closures and detours
• Barricade placement
• Traffic control personnel
• Compliance with California Manual on
Uniform Traffic Control Devices (CA
MUTCD) standards

5. Food, Beverage, and Vendors
If sales of food or beverages are included:
• Vendor list must be submitted • Food areas must be clearly shown on site plan • Food vendors must obtain Los Angeles
County Health permits
• Compliance with temporary food facility
regulations (Los Angeles County Health and
City of Los Angeles Fire) required

6. Sanitation & Waste Management
To ensure clean and sanitary conditions, applicants must provide:
• Trash and recycling containers
• Waste collection plan
• Post-event cleanup plan

7. Insurance Requirements
Insurance documents must be submitted prior to permit issuance. Applicants must provide:
• General Liability Insurance (typically $2M)
• Additional Insured endorsement naming
the City of San Fernando
• Liquor liability (if alcohol is served)
May 4, 2026 Special & Regular CC Mtg Page 238 of 344

SPECIAL EVENT GUIDELINES

Page 6 of 7 ends

8. Community Notification (If required)
• Notification provided to surrounding
properties/businesses
• Includes event details and contact
information
• Notification completed at least 7–14 days
prior

9. Department Review & Coordination
Regular Special Events require internal coordination with:
• Police Department: Security, traffic
enforcement
• Fire Department: Emergency access,
occupancy limits
• Public Works: Street closures, barricades,
cleanup
• Community Development: Land Use,
Noise, and ADA compliance
Large events may require a pre-event coordination meeting with City departments, consistent with best practices.

Operational Requirements
A. Public Access
Events on public property must maintain public access unless specifically approved otherwise.

B. Hours
• Standard: 8:00 a.m. – 10:00 p.m.
• Extended hours require approval
C. Noise
• Must comply with City noise standards
• Amplified sound subject to time restrictions: 12:00 a.m. – 7:00 a.m.

Public Property Use
Use of parks or public spaces:
• Subject to availability and scheduling • May not allow exclusive use in all cases • May be restricted during peak periods or
holidays
Conditions of Approval
All permits are subject to:
• Compliance with approved plans
• Adherence to all City regulations
• Additional conditions from City staff
Failure to comply may result in:
• Event shutdown
• Additional fees
• Denial of future permits
May 4, 2026 Special & Regular CC Mtg Page 239 of 344

SPECIAL EVENT GUIDELINES

Page 7 of 7 ends

Fees and Cost Recovery
Applicants are responsible for:
• Application fees
• Permit fees
o Encroachment Permit for use of sidewalks or other public right-of-way. o Amplified Sound Permit for noise (bands, DJs, performances). • Cost recovery for City services (Police, Public Works, Fire, Recreation, etc.) Fees vary based on event size and complexity.

May 4, 2026 Special & Regular CC Mtg Page 240 of 344
ATTACHMENT “B”

Page 1 of 5 ends

Special Event Permit Application

APPLICATION INFORMATION
Name of Applicant/Responsible Party
__________________________________________________________________________________________ Street Address__________________________________________Apt/Unit/Suite _______________________ City ________________________________________State _______________________Zip Code ___________ Email Address ______________________________________________________________________________ Daytime Phone _______________________Cell Phone ________________________Fax __________________ Name of Event Organizer/Producer (if different from Applicant) ______________________________________ Street Address _________________________________________ Apt/Unit/Suite _______________________ City ________________________________________State ______________________Zip Code ____________ Email Address ______________________________________________________________________________ Daytime Phone ___________________________Cell Phone _______________________Fax_______________ Sponsoring Organization/Company ____________________________________________________________ Contact Name _____________________________________Contact Phone ____________________________ Street Address ____________________________________________Apt/Unit/Suite _____________________ City ____________________________________________State____________________Zip Code __________ Event Contact for Public Information
Name_______________________________________________________Phone ________________________ Email Address _______________________________Website________________________________________ On-Site Contact Name _________________________________On-Site Contact Cell Number _______________ May 4, 2026 Special & Regular CC Mtg Page 241 of 344
ATTACHMENT “B”

Page 2 of 5 ends

Events Details
Event Name ______________________________________Event Location* ____________________________ Event Date(s): _____________to ____________Event Hours (include registration time): ________to________ Set-up Date(s):_____________to____________ Tear down times _____________ to _______________ Number of Participants (units and floats for parades): ______________________________________________ __________________________________________________________________________________________ Total Anticipated Attendance: ________________
Step-off Time (applicable only for events with a route) ____________________ to _______________________ Start Area (applicable for parades)______________________________Finish Area_______________________ Type of Event:

Open to Public OR Private
Event Description: (Provide a detailed description of your event. Attach additional pages or materials as needed.)
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ May 4, 2026 Special & Regular CC Mtg Page 242 of 344
ATTACHMENT “B”

Page 3 of 5 ends

Minor Special Event Criteria
All must apply:
☐ Event held in a designated space (park, private property, courtyard, etc.) ☐ No street closures or use of public roadways
☐ Does not encroach on the public right-of-way (blocking sidewalk, setting tables or canopies on or near the sidewalk, etc.)
☐ Event duration is 4 hours or less (single day)
☐ No significant impact to traffic, parking, or surrounding uses ☐ No food or beverage sales
☐ No alcohol permitted
☐ No large equipment (stage, generators, large tents)
☐ Amplified sound is minimal and within permitted hours If ALL boxes are checked, event qualifies as a Minor Special Event.

If ANY box is unchecked, event requires a Regular Special Event Permit.

Minor Special Event Requirements
☐ Simplified site layout (if applicable)
☐ Proof of insurance (if required by City)
☐ Compliance with all City operational
standards
☐ Submitted at least 14–30 business days prior to event Regular Special Event Requirements
☐ Detailed site plan (May require inspection
by the Building Inspector and/or Los
Angeles Fire Department before and/or
during the event at additional cost)
☐ Event schedule and program
☐ Parking plan (if applicable)
☐ Traffic control plan (if applicable)
☐ Security plan
☐ Emergency access/medical plan
☐ Vendor list (if applicable)
☐ Food vendor health permits (if applicable)
☐ Alcohol permit (ABC license, if applicable)
☐ Insurance certificates and endorsements
☐ Community notification plan (if required)
☐ Submitted at least 30 days prior (60+ days
recommended for large events)

AMPLIFIED SOUND PERMIT
Name of Equipment Operator ____________________________________Telephone ____________________ Equipment Operator Address _______________________________________Email _____________________ General Description of Sound Amplifying Equipment (Include wattage to be used and the approximate maximum distance for which sound will be projected):
_________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ May 4, 2026 Special & Regular CC Mtg Page 243 of 344
ATTACHMENT “B”

Page 4 of 5 ends

Conditions for an Amplified Sound Permit. Please initial the following conditions:
_______ 1. Such sound amplifying equipment shall not be used between the hours of 12:00a.m. and 7:00a.m. _______ 2. Amplified sound shall not interfere with or disturb the occupants of any hospital, sanitarium, school, church, courtroom, place of residence or public assembly. _______ 3. Amplified Sound equipment shall be used only in accordance with and in compliance with the statements set forth in the application for the permit. _______ 4. Other conditions as may be determined and impose in the permit for compliances with the provisions of the city code.
_______ 5. Shall not impede pedestrian access on any existing walkway providing access to the business or neighboring businesses.

ENCROACHMENT PERMIT
Street Sidewalk Parking Lot Other Right-of -Way
Location(s)
__________________________________________________________________________________________ __________________________________________________________________________________________ No. of days _____________ (30 maximum), from _______________________to_________________________ Description
__________________________________________________________________________________________ __________________________________________________________________________________________

APPLICATION FEES
Special Event Permit:
o 60 days before event - $55.00 o 11- 29 days before event - $154.00 o 30 to 59 days before event - $132.00 o 10 days or less before event - $198.00 Amplified Sound Permit - $208.25 Total
o Permit Cost: $175.00
o AIMS Surcharge: $17.50
o GPU Surcharge: $15.75
Encroachment Permit - $198.00 Total
o Permit Cost: $180.00
o AIMS 10% Surcharge $18.00

CONDITIONS OF APPROVAL
All permits are subject to:
• Compliance with approved plans
• Adherence to all City regulations
• Additional conditions from City staff
Failure to comply may result in:
• Event shutdown
• Additional fees
• Denial of future permits
May 4, 2026 Special & Regular CC Mtg Page 244 of 344
ATTACHMENT “B”

Page 5 of 5 ends

ACKNOWLEDGEMENT
Information you provide in this application is public information and may be used for promotional purposes including but not limited to, print, electronic, and internet formats. Please read all information and complete the entire application.

1. Complete the application. (Incomplete applications will delay processing which could affect the availability of your preferred event date or location.)

2. Submit a copy of a photo ID and the complete application, and applicable fees (cancellation fee may apply).

Minor Special Events are subject to a shortened review process but must still comply with all applicable City requirements, including safety, accessibility, and insurance provisions, as determined by the City.

I,_________________________________, on behalf of________________________________________,(the organization I represent), certify that all pages in this Special Event Application have been completed. I attest that the information contained herein is accurate, to the best of my knowledge and belief. I attest that I have read all the rules, regulations, and guidelines specified herein and that which is included in this Special Event Application.

I, acting on behalf of_______________________________________________(the organization I represent), am authorized to commit that organization to agree to abide by the rules, regulations, and guidelines specified herein, and I will accept all responsibilities for any damage to City property and/or facilities, any payments for municipal services and/or resources as they have been outlined and as they may be utilized by me and the organization who I am representing and the patrons who will be served by this Special Event.

Applicant’s Signature: Date:

May 4, 2026 Special & Regular CC Mtg Page 245 of 344

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ǣ

THE CITY OF SAN FERNANDO MUST RECEIVE THIS COMPLETED
APPLICATION ͸Ͳ DAYS PRIOR TO THE START OF YOUR EVENT
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City of San Fernando Special Event Application //17
May 4, 2026 Special & Regular CC Mtg
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Page 246 of 344 ends

TABLE OF CONTENTS ........................................................................................................................ 1 SPECIAL EVENT APPLICATION .......................................................................................................... 2 SUBMITTING YOUR SPECIAL EVENT APPLICATION .......................................................................... 2 THINGS TO CONSIDER WHEN PLANNING A SPECIAL EVENT ............................................................ 3 SPECIAL EVENT APPLICATION PROCESS ........................................................................................... 3 ACKNOWLEDGEMENT ...................................................................................................................... 4 APPLICATION INFORMATION ........................................................................................................... 4 EVENT DETAILS ................................................................................................................................. 5 PARK USE .......................................................................................................................................... 6 STREET CLOSURE INFORMATION ..................................................................................................... 7 REGIONAL TRANSIT .......................................................................................................................... 7 PARKING PLAN ................................................................................................................................. 8 ACCESSIBILITY................................................................................................................................... 8 SITE PLAN & ROUTE MAP ................................................................................................................. 9 SAFETY EQUIPMENT ....................................................................................................................... 10 ALCOHOL MANAGEMENT PLAN..................................................................................................... 11 MEDICAL/FIRST-AID PLAN .............................................................................................................. 12 SECURITY PLAN .............................................................................................................................. 13 AMPLIFIED SOUND/ENTERTAINMENT RELATED ACTIVITIES ......................................................... 14 FENCING ......................................................................................................................................... 16 STAGES/PLATFORMS ...................................................................................................................... 17 TENTS/CANOPIES/TEMPORARY STRUCTURES ............................................................................... 17 VENDORS ........................................................................................................................................ 18 CERTIFIED FARMERS MARKET ........................................................................................................ 19 WASTE MANAGEMENT/RECYCLING .............................................................................................. 19 WASTE MANAGEMENT .................................................................................................................. 20 RESTROOMS ................................................................................................................................... 21 MARKETING/ADVERTISING/PROMOTIONS.................................................................................... 22 NOTIFICATION ................................................................................................................................ 23 INSURANCE .................................................................................................................................... 23 HOLD HARMLESS AGREEMENT ...................................................................................................... 25 AFFIDAVIT OF APPLICATION........................................................................................................... 26 FORM OF PAYMENT ....................................................................................................................... 27 CHECKLIST ...................................................................................................................................... 28
City of San Fernando Special Event Application //17 1 May 4, 2026 Special & Regular CC Mtg Page 247 of 344

SPECIAL EVENT APPLICATION
The City of San Fernando celebrates many special events throughout the year. These events are an important part of our community and can add significantly to the quality of life for residents and visitors. Depending on the nature of the events, they can enhance our neighborhoods, highlight products and services, provide marketing opportunities, and add to cultural enrichment of the community.

Special Event Permit Applications must be received by the City of San Fernando Recreation and Community Services no later than (͸Ͳ) days prior to your event date and no more than one (1) year in advance of your date. In general, any organized activity involving the use of, or having impact upon, public property, public facilities, parks, sidewalks, street areas or the temporary use of private property in a manner that varies from its current land use, requires a permit. The Special Event Permit Application will be reviewed to set requirements and fees.

This Special Event Permit Application consists of a three (3) step process:

1. Complete the application. ȋIncomplete applications will not be accepted and will delay processing which could affect the availability of your preferred event date or location.Ȍ

2. Submit a copy of a photo ID and the complete application no later than (͸Ͳ) days before your scheduled event with the processing fee of $50.00 to the Department of Recreation and Community Services located at Recreation Park, 208 Park Avenue in San Fernando. If your application is submitted between fifteen (15) to thirty (30) days before your scheduled event the processing fee is $90.00, or $130.00 if submitted ten (10) days or less prior to the event. Cancellation fees may apply.

3. A City Representative will respond within 10 days regarding your Special Event Application to confirm receipt.

SUBMITTING YOUR SPECIAL EVENT
APPLICATION
Special Events will be classified as one of two (2) event classifications. Any user group or individual found to be intentionally misclassifying their event could be subject to financial penalty or restricted from future event permits.

Classification 1: Public
x Public Property and/or Property Parcel
A Special Event Permit application is required for the use of all or any portion of a public street, sidewalk, median, or alley by an organized assembly of more than 50 people. x Park Facility
If you plan to hold your event at a city park, it is your responsibility to contact the appropriate division or facility manager within the Recreation and Community Services Department in order to coordinate the scheduling of your event. Special rules, regulations and restrictions unique to each site or facility may apply. Ǥ Classification 2: Private
x Private Property:

City of San Fernando Special Event Application //17 2 May 4, 2026 Special & Regular CC Mtg Page 248 of 344
A Special Event Permit application is required if the event on private property meets one (1) of the following criteria:
x vent is outside of the intended use of property (carnival or circus in parking lot, Petting Zoo, walking on street etc.)
x temporary ABC license
x mplified sound Ȁ ̵

x
ȋǤǤǡǡǡ
ǡ
ǤȌ
x
ȋǤǤǡǡǡǡ ǤȌ
x mpact local businesses and/or residents
x se of Vendors or Sale of Goods

THINGS TO CONSIDER WHEN PLANNING A SPECIAL EVENT
As you begin planning for your event, think carefully about the impacts and benefits the event brings to the community. The following are some common problems that preliminary planning can help reduce:
x If your event requires a traffic control plan, remember that a street closure, even for two or three blocks, can affect traffic for miles around the venue due to event related traffic, and the rerouting of traffic around the closure.
x Does your street closure block or impede access to police stations, fire stations, hospital emergency access routes churches, schools, businesses or residents?
x How does your event affect public transportation systems, such as the San Fernando Trolley, Metro Bus Line and freeway access? Are alternate routes available to accommodate daily use of these systems? x Are you planning to serve alcohol at the event? How will the use of alcohol affect the mood, participant safety, and enjoyment of the event, as well as security needs and insurance costs? x What type of music will be featured at the event? How will the noise level impact the surrounding neighborhood?
x Have you made plans to ensure that your event is accessible to the disabled? Disabilities include, but are not limited to, vision, hearing and physical limitations. Does your event plan block any access ramps? Is disabled parking readily available? Are TDD phones on site? Will portable toilets accommodate wheelchairs?
SPECIAL EVENT
APPLICATION PROCESS
The Application process begins when you submit to the Recreation and Community Services Department a completed Special Event Application. Keep in mind that acceptance of your application should in no way be construed as final approval or confirmation of your request. Throughout the review process you will be notified if your event requires any additional information, permits, licenses or certificates. During our initial application screening process you will be allowed time to provide us with all pending documents (e.g. certificate of insurance, permits, etc.). Delays in providing these items often delay our ability to finish our review process and approve your application in a timely manner. We must receive all required items before issuing a Special Event Permit. Due to the many changing components of an event, in most cases, Special Event Permits are issued only a few days in advance of the event date. x
ǡǡȀ

City of San Fernando Special Event Application //17 3 May 4, 2026 Special & Regular CC Mtg Page 249 of 344
We hope that you find these instructions helpful in completing your Special Event Permit Application. If you have questions regarding the permit process, please contact the Recreation and Community Services Department at (818) 898-1290.

On behalf of the City of San Fernando we thank you for contributing to the spirit and vitality of our community through the staging of your event. Best wishes for a successful event!

ACKNOWLEDGEMENT
This section of the Special Event Permit Application is intended to provide City staff with an overview of your event. Information you provide in this section is public information and may be used for promotional purposes including, but not limited to, print, electronic, and internet formats. Please read all information and complete the entire application.

I, _______________________________, on behalf of ______________________________ǡ (the organization I represent), certify that all foregoing pages in this Special Event Application have been completed. I attest that the information contained herein is accurate, to the best of my knowledge and belief. I attest that I have read all the rules, regulations, and guidelines specified herein and that which is included in this Special Event Application.

I, acting on behalf of __________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_, (the organization I represent), am authorized to commit that organization to agree to abide by the rules, regulations, and guidelines specified herein, and I will accept all responsibilities for any damage to City property and/or facilities, any payments for municipal services and/or resources as they have been outlined and as they may be utilized by me and the organization whom I am representing and the patrons who will be served by this Special Event.

Applicant’s Signature: ___________________________________________ Date: ____________________̴̴̴̴̴__

APPLICATION INFORMATION
Name of Applicant/Responsible Party _______________________̴___________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street Address ___________________________________________̴̴̴̴_______̴̴̴___̴̴̴̴̴̴_ Apt/Unit/Suite __________________̴̴̴̴̴̴̴̴̴̴ City ____________________________________̴̴̴̴̴̴̴̴̴__̴__ State ________̴̴̴̴̴̴__̴̴______ Zip Code _________________________̴̴̴̴̴̴̴̴̴ Email Address _______________̴̴̴̴̴_________________________̴̴̴̴̴̴̴_____̴________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Daytime Phone __________________̴̴̴̴̴̴̴̴̴_____ Cell Phone _________̴̴__̴̴____̴̴̴̴̴______ Fax _________________̴̴̴̴̴_____̴_____ Name of Event Organizer/Producer (if different from Applicant) ______̴̴̴̴̴̴̴̴̴̴̴̴̴_̴̴̴̴̴______________________________ Street Address ___________________________________________________̴̴̴̴̴̴̴̴__̴̴̴̴̴̴_ Apt/Unit/Suite _______̴̴̴̴̴̴̴̴____________ City ___________________________________̴̴̴̴̴̴̴̴̴̴_̴̴̴̴̴̴̴̴̴̴̴̴̴____ State ___________̴̴_̴̴____ Zip Code _________________________ Email Address _______________________________________________̴̴̴̴̴̴̴______________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_ City of San Fernando Special Event Application //17 4 May 4, 2026 Special & Regular CC Mtg Page 250 of 344
Daytime Phone _____________̴̴______̴_̴̴̴̴̴___ Cell Phone _____̴̴_______̴__̴̴̴̴̴̴̴̴̴_______ Fax ___̴_________________________ Sponsoring Organization/Company ________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴____ Contact Name ___________̴̴̴̴̴______________̴̴̴̴̴̴_________̴̴̴ Contact Phone ______̴̴̴̴___________̴̴̴̴______________________ Street Address ____________̴̴̴̴______________________̴̴̴̴̴̴̴̴̴̴̴____________________ Apt/Unit/Suite _________̴̴̴̴̴__________ City ________________________̴̴̴̴̴̴̴̴̴___________̴̴̴̴̴̴̴̴̴̴̴̴̴_____ State _____̴̴̴___________ Zip Code ________________________̴ Event Contact for Public Information
Name __________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_________ Phone ____________̴̴̴̴̴̴̴̴______________________ Email Address ________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴______________________________________________________________________̴̴̴̴̴̴̴̴̴ Website __________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴ On-site Contact Name _____________̴̴̴̴̴̴̴̴̴̴̴̴̴________________ On-site Contact Cell Number __________________̴̴̴̴______

EVENT DETAILS
Event Name _________________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Event Location* ___̴̴̴̴__________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ *
ȗ Additional Documentation Required: Please attach a copy of your overall event layout as well as any fenced areas and/or a route map forǡǡǡ
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Event Date(s) _______̴̴____̴__to____̴__̴_̴_____ Event Hours (include registration time): __̴______̴______to ______̴̴_____ Set-up Date(s): ______________̴̴__________to___________̴̴___̴___̴̴_ Set-up Times ______̴̴___̴̴̴̴______to______̴̴̴̴̴̴̴̴______ Tear down Date(s): ______________________to_____________̴̴̴̴̴̴__ Tear down Times ________̴̴̴̴̴_____to____̴̴̴̴̴̴_________ Number of Participants (units and floats for parades): ________̴̴̴____Number of Spectators/Guests: _______̴̴̴̴̴̴̴__ Step-off Time (applicable only for events with a route) ___________________̴̴̴̴̴__̴̴̴___to_________̴̴̴̴___________________ Start Area (applicable for parades) _________________̴̴̴̴̴̴̴̴̴̴̴̴̴______ Finish Area _______̴_____________________________ Total Anticipated Attendance: _________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴____ Type of Event (check all that apply):

Run/Walk
Street Festival/Block

Park Festival
ParadȀ

Certified Farmers Market Concert
Protest/Rally/Demonstratio
City of San Fernando Special Event Application //17 5 May 4, 2026 Special & Regular CC Mtg Page 251 of 344
Circus
Private
Other____________________________________
ȗ Additional Permit Required: In accordance with the City of San Fernando, the use of any public property for the

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No Yes
Has this event been
produced before?
Is this an annual event? No Yes
Previous name(s), date(s) and location(s) of event: ________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_ Will there be an admission or entry fee? No Yes
Fee per adult_______________ Fee per child ______________ Event Description: (Provide a detailed description of your event. Attach additional pages or materials as needed.) ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴

PARK USE
The City of San Fernando offers many public parks that can be used as a venue for your event. This application can be used to reserve a park for a special event. You are not required to submit an additional Park Use Application.

Please see for special park use rules.
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City of San Fernando Special Event Application //17 6 May 4, 2026 Special & Regular CC Mtg Page 252 of 344

STREET CLOSURE INFORMATION
There are three (3) types of street closures: 1) hard street closures, 2) rolling street closures and 3) lane closures.

If your event includes a street closure, you will need to submit a Traffic Control Plan (TCP). The Public Works Department will determine whether a professional TCP is required based on the location and type of street closure; or if the event will generate additional traffic or if existing traffic will be severely interrupted. The Public Works Department must approve the TCP before the Special Event Permit can be issued. Street closures can be subcontracted with approval from the City based on a case-to-case basis.

Street closure points must be manned at all times. In most cases, San Fernando Police Department officers may be required to facilitate the closure. The number of officers will depend on the location, type and nature of the closure. Applicant is responsible for hiring the officers and a separate contract will be issued for their service. In some cases, adult volunteers may be stationed at each closure point during the duration of the street closure (including set-up and tear down times). Use of volunteers will be determined by City staff.

Event will occupy: One lane Two lanes Half of st Full street Closure type: Rolling Street closure (streets opens to normal traffic after participants pass) Hard Street closure (street closed for an extended period of time and/or even
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Name of street(s) to be closed (Attach additional pages as needed; or for moving events such as parades, runs, walks, marches, etc. indicate “see route” and attach a map)ǣ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street name between and start time end time
Street name between and start time end time
Street name between and start time end time
Street name between and start time end time

REGIONAL TRANSIT
Any proposed route along or crossing light rail tracks cannot impede train movements. Trains must be allowed to proceed without interruption. The San Fernando Public Works and Regional Transit will provide input whether or not any proposed route affecting their right of way can be accommodated.

Keeping bus detours to a minimum is appreciated. When detours are necessary, lead time for notifying Public Works is required.

City of San Fernando Special Event Application //17 7 May 4, 2026 Special & Regular CC Mtg Page 253 of 344

PARKING PLAN
When planning your event, it is important to consider the impact on public parking in the area. In some cases, a parking management plan will be required if the venue cannot accommodate the number of anticipated attendees.

If a parking management plan is required, you will need to identify City owned or private parking lots that will be utilized, a shuttle plan, the use of carpools, public transportation, ADA accessible parking provisions and/or special parking requests.

The City of San Fernando has a number of parking facilities that may be available for your event. You may reserve metered and unmetered parking spaces on a City street for your event. Or, if your street closure denies access to metered or unmetered parking spaces for an extended period of time, you will be required to reserve those parking spaces. When parking spaces are reserved, City staff will post “No Parking/Tow Away” signs 72 hours in advance of the event for a fee. Additionally, if the spaces you reserve are metered spaces, and the meters will be in service during the time of your reservation, you will be charged a lost revenue fee per meter.

ACCESSIBILITY
As an event organizer, you are required to comply with all City, County, State and Federal Disability Access Requirements applicable to your event. All temporary venues, related structures, and outdoor sites for special events shall be accessible to persons with disabilities. If a portion of the area cannot be made accessible, an alternate area shall be provided with the same activities that are in the inaccessible areas. It cannot, however, be offered only to patrons with disabilities.

You need to consider the following accessible as you plan your event: first aid, information center, parking, clear paths of travel (to and from, and inside the event), restrooms (see “Restrooms” for requirements), seating, signage, drinking fountains, phones, transportation and access to vendors. If all areas are not accessible, directional signage or a map/ program must be provided to attendees indicating the location of accessible rest-rooms, parking, drinking fountains, phones, etc.

Compliance with the Americans with Disabilities Act and any and all amendments to the act shall be the sole responsibility of the applicant. The applicant agrees to defend and hold the City harmless from any expense or liability arising from the applicant’s non-compliance. For more information about the Americans with Disabilities Act and compliance at events, please visit www.ada.gov.

This checklist is intended to serve as a planning guideline and may not be inclusive of all City, County, State and Federal access requirements. You may be required to attach more detailed information.

Will there be a clear path-of-travel throughout your event venue? Please describe. ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ City of San Fernando Special Event Application //17 8 May 4, 2026 Special & Regular CC Mtg Page 254 of 344
Have you developed a Parking and/or Transportation Plan for your event? Please describe. ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Will a minimum of 10% of portable restrooms at your event be accessible? Please describeǤ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Will all food, beverage and vending areas be accessible? Please describe. ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ If all areas of your event venue cannot be made accessible, will maps or programs be made available to show the location of accessible restrooms, parking, telephones (if any), drinking fountains, and first aid stations? Please describe.
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴

SITE PLAN & ROUTE MAP
To ensure appropriate review of your event, it is preferred that you submit blueprints or computer assisted drawings (CAD) of your event site plan. This is applicable for moving routes and fixed venues. If blueprint or CAD plans are not submitted, your site plan should be produced in a clear and legible manner.

Site plans should be submitted on an 8 1/2" x 11" or 8 1/2" x 14" standard format. If blueprints are necessary, a minimum of four (4) copies should be included with your permit application.

Based on your event site plan and components, the Building Official and/or the Los Angeles Fire Department may require an inspection of your venue at your cost before and/or during the event.

Should the scope of work proposed for the event include portable structures, prefabricated structures or site built structures such as bleachers, elevated platforms/stages, tents and membrane structures as well as other similar
City of San Fernando Special Event Application //17 9 May 4, 2026 Special & Regular CC Mtg Page 255 of 344
structures, the Building Official may require the issuance of Building Permits. Please provide all necessary specifications and details to facilitate the structural review, permit issuance as well as any related site inspections required by the Building Official. This process may require more than ȋͶͷȌ calendar days based on the size, number and scope of the proposed temporary construction.

Your event site plan/route map must include but not be limited to:
x An outline of the event venue, including the names of all streets and moving routes of any kind. Indicate the direction of travel and all street or lane closures. x The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access. x The provisions for a minimum of twenty-foot (20’) emergency access lanes throughout the event venue. The location of all first aid facilities.
x The location of all stages, bleachers, grandstands, canopies, tents, portable toilets, booths, cooking areas, trash containers, and dumpsters, and other temporary structures. x Location of generator(s) with source of grounding and/ or source of electricity. x Identification of all ADA accessible areas that meet standards, pedestrian access, and requested street closures.
x Other related event components not listed above.

SAFETY EQUIPMENT
If your event involves public right-of-way closures or encroachments, you will be required to obtain traffic safety equipment for the safe closure of your venue and ensure proper detour and parking information is posted. Depending upon the type of event, barricades, traffic cones, directional signage, etc. may be required.

The Public Works Department will review your submitted site plan for cost estimates and requirements. The Public Works Department has final authority to determine safety equipment requirements.

Will your event involve the use of traffic safety equipment? No Yes If yes, please list: ___________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Equipment Companyǣ________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Address: ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Ǧǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
Ǧǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street City State Zip Code
Day Evening Mobile Fax
Time
Date Time

City of San Fernando Special Event Application //17 10 May 4, 2026 Special & Regular CC Mtg Page 256 of 344

ALCOHOL MANGEMENT PLAN
Alcohol service and consumption on public property is allowed by Special Event Permit only. If you are interested in serving or selling alcohol at your event you will need to obtain the appropriate license from the California Department of Alcoholic Beverage Control (ABC).

Are you requesting permission to serve alcohol at your
event? No Yes
To qualify for this Special Daily License, you must be an existing non-profit organization, including a charitable, civic, cultural, fraternal, patriotic, political, religious, social or amateur sports organization. Commercial enterprises and caterers are subject to different requirements. Please contact ABC for permit information or see .

ABC’s Contact Information:

North & Northwestern parts of Los Angeles County
6150 Van Nuys Blvd., Room 220
Van Nuys, CA 91401
(818)901-5017
(818)785-6731 FAX
[email protected]
x Instructions for Obtaining a Daily License
https://www.abc.ca.gov/FORMS/ABC221I.pdf
x Daily License Application/Authorization (Special One-Day Event Permit) https://www.abc.ca.gov/FORMS/ABC221-2010.pdf
x Information for Special Daily Licenses
http://www.abc.ca.gov/FORMS/ABC532.pdf
Will the alcohol be sold to the attendees?
Type of Alcohol(check all that apply):

No Yes
Beer Wine Distilled Spirits
City of San Fernando Special Event Application //17 11 May 4, 2026 Special & Regular CC Mtg Page 257 of 344
Explain your sales plan (ticket system, cash at service area, etc.):
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Explain your method(s) of serving:
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Explain who will serve the alcohol (professional bartenders, volunteers, etc.):
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴

ȋ
Ȍǣ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴

ǡǣ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Is the event open to all ages?

ǫ

MEDICAL/FIRST-AID PLAN
Have you made provisions for on-site medical services?
If yes, please describe your medical plan:
̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸ ̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸ ̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸ No Yes
No Yes
No Yes
City of San Fernando Special Event Application //17 12 May 4, 2026 Special & Regular CC Mtg Page 258 of 344

SECURITY PLAN
As an event organizer, it is your responsibility to provide a safe and secure environment. This is accomplished through sound preplanning by anticipating potential problems and concerns related to the event activities and surrounding environment. The size, type, time of day and location of your event, as well as, the overall activities are all areas that need to be analyzed in depth and addressed through your security plan.

You may be required to hire San Fernando Police Department officers, a professional security company, or a combination of both in order to obtain your permit. The number and type of security personnel required will depend on expected attendance, location of the event, presence of alcohol, history of the event, nature of the event, street closures and the amount and type of advertising used to promote your event.

Once your security plan has been submitted, the San Fernando Police Department will determine the minimum number of licensed private security guards and police officers required to adequately staff your event. The San Fernando Police Department has final authority to determine your event security requirements. If the anticipated number of licensed private security guards is not provided by the applicant, or proves inadequate, the San Fernando Police Department maintains the right to shut down any or all components of the event and/or to provide additional police services that will be billed directly to the Applicant Organization.

Have you hired a licensed professional security company to develop and manage your event’s security plan? No Yes
If yes, you are required to provide a copy of the security company’s valid Private Patrol Operator’s License issued by the State of California.

Security Organization: _____________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street City State Zip Code
Day Evening Mobile Fax
Please describe your security plan including crowd control, internal security or venue safety, or attach the plan to this application:
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴

ǡ
ǡ

ǣ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ City of San Fernando Special Event Application //17 13 May 4, 2026 Special & Regular CC Mtg Page 259 of 344

AMPLIFIED SOUND/ENTERTAINMENT RELATED ACTIVITIES
The City of San Fernando defines “amplified sound” as speech, music or other sound projected or transmitted by electronic equipment including amplifiers, loud speakers, microphones, or similar devises or combinations of devices which are powered by electricity, battery or combustible fuel and which are intended to increase the volume, range, distance or intensity of speech, music or other sound, Code Section 34-95.ȋ
ȀȌ ǡ
Ǥ
Will your event include amplified
sound? No
Yes
What times are you requesting amplified sound? Start _____________̴̴̴̴̴___̴̴̴̴̴̴̴____ End______̴̴̴̴̴̴̴̴̴___________ Will sound checks be conducted prior to startǫ No Ys Describe the sound equipment that will be used at the event:
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Are there any musical entertainment features related to your event? No Yes
ȗ Additional Documentation Required: Please attach a performance schedule including all performers/bands/ DJs, types of music and performance schedule.

If using a licensed sound company, please complete the following:

Name of the Company:̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street City State Zip Code
City of San Fernando Special Event Application //17 14 May 4, 2026 Special & Regular CC Mtg Page 260 of 344
Telephone:̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Evening Mobile Fax Will generators as a power source be used? No Yes
If yes, what type ___________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴____ How many: ____̴̴̴̴̴̴̴̴̴̴̴̴̴̴___________ If using licensed power company, please complete the following:

Name of the Company: ____________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴________ Address:̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Street City State Zip Code Telephoneǣ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Day Evening Fax
Does the entertainment include the use of fireworks, rockets, lasers or other pyrotechnics? No ȗ Additional Documentation Required: The license holder must submit a letter of intent and shoot schedule. The Los Angeles Fire Department will request required documentation.

Yes

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Does the entertainment include any
inflatables? No Yes
Does the entertainment include carnival rides? No
Yes
ȗ Additional Documentation Required: The carnival company must submit a letter of intent, and include the C Numbers of each ride, required insurance documentation, and will be required to obtain a business license.

Does the entertainment include animals? (petting zoo, pony rides, etc.) No Yes Does the entertainment include vehicles? (Car show, displays, etc.) No Yes

FENCING
Fenced area refers to any event or area within the event that is closed off by temporary fencing. The Los Angeles Fire Department will review your site map and set an occupancy load for the fenced area.

When developing your fenced plan include accurate dimensions, main entrance, and exits. In some cases, a Fire Department inspection may be required (for a fee) to set the occupancy load and check access and exits. ( )

STAGES/PLATFORMS
Will your event include the installation of stages or platforms? ȋ ǡ
Ȍ
No Yes
How many stages ________̴̴̴̴_ What are the dimensions? ______̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴________________________

TENTS/CANOPIES/TEMPORARY STRUCTURES
Tents that are larger than 200 square feet and canopies that are larger than 400 square feet must be permitted and inspected by the Los Angeles Fire Department. The following California State Fire Code regulations apply to tents/canopies of this size:

Location:
x Must be placed at least 20 feet from any property line, building or other tent/canopy/temporary structure. x A fire access roadway, at least 20 feet wide, to each tent must be provided. x All vehicles with an internal combustion engine must be at least 30 feet from any tent/canopy/temporary structure.

Tent/Canopy Material:
x All tent materials must be either fire retardant or made to be fire retardant in a Fire Department approved manner.
x Proof that materials are fire retardant must be posted on the premises. x All weeds, vegetation and combustible waste must be removed from the area occupied by the tent/temporary structure, as well as from a 30 feet area surrounding the tent/canopy/temporary structure.

Seating:
x Chair rows must be no longer than 15 seats and have 18 inches of clearance front to back. x Aisles must be at least 44 inches wide.

Exits:
x Exits must be evenly spaced at least every 100 feet around the perimeter. x Exit signs must be hung when the occupancy exceeds 50 attendees.

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ǫ
Tent/canopy size(s) (If you have multiple tents/canopies with varying sizes, indicate the number with the corresponding size)ǣ
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ȋȌ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Additional Permit Required:
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VENDORS
The City of San Fernando defines “vendor” as an organization or business that sells or advertises products and/or services to event attendees. Generally there are three (3) categories of vendors: 1) food/beverage, 2) merchandise and 3) information. A City of San Fernando Business License is required for vendors who wish to sell, expose for sale, or offer for sale any food/beverage or merchandise in the City of San Fernando. Please contact the City of San Fernando, Finance Department for Business License information. You should require each vendor to provide you, the event organizer, with a copy of their Business License (if applicable) and general liability insurance.

Does your event include food vendors? No Yes If yes, how many? ̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸̸ Will any of the food vendors be cooking or heating food on-site? No ȗ Additional Documentation Required: Please read the Los Angeles Department’s Hot Food Vendor Requirements (Addendum G).This document must be distributed to each of your hot food vendors. Each vendor must read, sign and display this document on-site. An inspection may be required (for a fee).

What method(s) will be used? (check all that apply)
gas electric charcoal otherǡ
ǣ̴̴̴̴̴̴̴̴̴̴̴̴
Additional Permit Required: A Los Angeles County Department of Environmental Health Permit is required to sell or serve food to the general public in the City of San Fernando. Please contact the City of San Fernando for permit information.

No Yes

Yes If yes, how many? ̸̸̸̸̸̸
City of San Fernando Special Event Application //17 18 May 4, 2026 Special & Regular CC Mtg Page 264 of 344
What is your plan for disposing of grease, charcoal and/or waste water? ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Does your event include merchandise vendors? No
Does your event include information vendors? No Yes Will any items or services sold at your event present any unique liability issues? (massage, pony rides, tattooing/piercing, etc.)
No Yes

CERTIFIED FARMERS MARKETS
A certified farmers’ market is a location where agricultural products are sold by producers directly to consumers or to individuals, organizations or entities that subsequently sell or distribute the products directly to end users. A certified farmers’ market may be operated on public property with a Special Event Permit.

Additional Permit Required: Additional documentation may be required. Please contact the City of San Fernando or visit sfcity.org for more information. For information on applicable permits, contact the Los Angeles County Health Department, Mid-Valley District at (818)671-2222 a minimum of 30 days prior to the event.

WASTE MANAGEMENT/RECYCLING
You are responsible for properly disposing of all waste and garbage throughout the term of your event, and immediately upon conclusion of the event, the area must be returned to a clean condition. If you, as the event organizer, set a standard of leaving the venue better than you found it, you can have a highly beneficial impact on the San Fernando community and establish a good reputation for your event in the future. Yes f yes, how many? ̸̸̸̸̸̸̸̸̸̸̸̸̸

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Should you fail to perform adequate cleanup or damage occurs to City property, you will be billed at full recovery rates, plus overhead for cleanup and repair. In addition, such failure may result in denial of future approval for a Special Event Permit or the requirement of a cash deposit or bond. The City may charge a damage deposit of up to $5,000 for events with a past history of damage or waste problems or for those events with the potential for damage or significant waste.

In an effort to make our City more sustainable, you as the event organizer are responsible for providing a sufficient number of garbage and recycling receptacles at your event. The City of San Fernando no longer directly provides commercial services but the City can provide street sweeping services, at a cost. (See
for City Codes)

WASTE MANAGEMENT
The city does not provide street sweeping services for special events, so please plan accordingly. California State law requires each City to divert 50% of solid waste from landfill. Republic Services manages the City of San Fernando’s solid waste programs. You can help by planning recycling strategies for the waste generated at your event by calling the Public Works Department at (818) 898-1222. Exclusive franchise agreements require applicants to use Republic Services for garbage removal. Please contact them at least 30 days in advance to arrange for service at the event. (See for Waste Management City ȀCodes)
Will there be dumpsters and/or trash receptacles?
No Yes If yes, please identify the following:

Total number of dumpsters / size: ____________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴___ Delivery Date: _________________________________Time:____̴̴̴̴̴̴̴̴̴̴̴________________________ Pickup Date: _________________________̴_________Time:_________̴̴̴̴̴̴̴̴̴̴̴___________________ Please explain your plan for clean-up and waste removal during and after the event:
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴

STORM WATER PROTECTION
Local and State regulations prohibit the discharge of wash water, cleaning water, trash and debris to the Storm Drain System. Please contact the City’s Storm Water Protection Program for specific information and assistance with your event planning at (818) 898-1222
City of San Fernando Special Event Application //17 20 May 4, 2026 Special & Regular CC Mtg Page 266 of 344

City of San Fernando Special Event Permit Application
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City of San Fernando Special Event Application //17 21 May 4, 2026 Special & Regular CC Mtg Page 267 of 344

MARKETING/ADVERTISING/PROMOTIONS
Please ensure that you have conditional approval before you begin to market, advertise or promote your event.

Acceptance of the Special Event Permit Application is not a guarantee of the date or location or automatic approval of your event. Once you have conditional approval you may proceed to market, advertise or promote your event at your own risk. However, if the permit is not granted and the event is therefore cancelled, you may not hold the City of San Fernando responsible or liable for any of the costs incurred from your marketing, advertising or promotions.

Please explain how you will market, advertise or promote this event or invite attendees to the event (include event website and social networking sites if applicable; attach additional pages as needed):
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ Do you plan to include radio or television promotions? No Yes Do you expect a live broadcast or feed from the event?
Do you expect media coverage?

NOTIFICATION
An event can change the normal flow of residential and business activity potentially causing a negative impact to the community. As the event organizer, you are responsible for notifying those residents and businesses that will be impacted by your event. If your event involves a street closure, amplified sound (more than announcements), pyrotechnics, the sale of alcohol, or you anticipate more than 500 attendees at the event during peak time, you will be required to notify in writing all residents and businesses residing within a two (2) City block radius or 300 feet surrounding the event venue and/or route at least ȋ30Ȍ days prior to the event. The preferred method of notification is the Notification of Upcoming Special Event ( ). This template should be completed and distributed door to door or mailed to the impacted area.

To complete the notification requirement, you must submit a Notification Certification ( ) listing the residents and businesses that received your notification and the method of notification that was used per resident or business.

Additional Documentation Required: A copy of the completed Notification Certification and either a completed Notification of Upcoming Special Event or alternate notification must be provided to Special Event Services.

INSURANCE
Applicant and/or the sponsoring organization shall defend, indemnify, and hold harmless the City of San Fernando, its officials, agents, employeesǡ and volunteers from and against all actions, losses, damages, liability, costsǡ and expenses of every type and description, including, but not limited to, attorney’s fee, to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, in whole or in part, the acts or omissions of the applicant, sponsoring organization, or its officers, agents, employees or volunteers directly or indirectly arising from the exercise of the authority under the Special Event Permit. Verification of insurance must be submitted at least 14 days prior to your event. You must submit two (2) documents to satisfy insurance requirements. (See
for an Insurance Certificate Sample)

1. Certificate of Insurance in the amount of $1 million worth of General Liability coverage must be submitted for the event date and any set-up and/or tear down dates.

No
Yes

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x The standard proof of insurance is the ACORD certificate form. x The name of the insured, the insurance carrier, the policy number, coverage limits, and effective and expiration dates for the coverage must be stated on the certificate of insurance. x If alcohol will be sold or consumed at the event, a $1 million liquor liability is required. x Certificate holder must be listed on the certificate
x Insurance certificates must be signed by an authorized representative of the insurance carrier.

Electronic signatures are acceptable.

2. Additional Endorsement is required to reflect that the insurance policy has been amended to include the City of San Fernando.
x The Additional Endorsement must reference the policy number as it appears on the certificate. x “The City of San Fernando, it’s officials, agents, employees and volunteers” must be named as additionally insured on the Additional Endorsement.

Your permit will not be issued until both the Certificate of Insurance and Additional Endorsement have been received.

1. Name the City of San Fernando, its officials, officers, directors, employees, agentsǡ and volunteers as additionally insured against liability for injury to persons, damage to property and for the death of a person or persons arising or resulting from any act or omission on the part your organization, its agents or employees.

2. Include liability coverage for claims made by participants in your event/program. YOU are advised that any and all exclusions pertaining to athletic or recreational events/programs must be disclosed in the endorsement and failure to do so will not necessarily insulate your organization from individual liability for claims made as a result of the use of the facilities and your event/program.

3. Be PRIMARY insurance with respect to the additionally insured named above. Any other insurance available to the City of San Fernando, its officials, officers, directors, employees, agents and volunteers shall be excess and noncontributing.

Insurance Requirements:

A. Contractor shall purchase and maintain the following types of insurance:

1. Commercial General Liability insurance with a limit of not less than $ͳ million per occurrence.

Such insurance shall name the City of San Fernando, its officers, agentsǡ and employees as additional insured, and shall be primary and not contributing with any other insurance or self-insurance maintained by the City.

2. Business Automobile Liability insurance with a limit of not less than $1 million each accident. The policy shall include coverage for owned, non-owned and hired vehicles.

3. Professional Liability insurance (only if Contractor is a licensed professional) with a limit not less than $1 million per occurrence.

4. Workers Compensation insurance as required by California law and employers liability insurance with a limit not less than $1 million. Such insurance shall include a waiver of subrogation in favor of the City.

B. All such insurance policies shall provide the City thirty (30) days written notice of cancellation.

C. Prior to commencement of work, and throughout the term of this contract, Contractor shall furnish the City:

1. Properly executed certificates of insurance evidencing compliance with these requirements.

City of San Fernando Special Event Application //17 24 May 4, 2026 Special & Regular CC Mtg Page 270 of 344

2. The additional insured endorsement to the Commercial General Liability policy required above.

Such certificates shall disclose the Contractor’s self-insured retentions or deductibles, which are subject to City approval. Contractor agrees to provide certified copies of insurance policies if requested by the City. All evidence of insurance and notices of cancellation shall be mailed to:

The City of San Fernando ATTN:
[Name to be inserted]
208 Park Avenue
San Fernando, CA 91340
D. Contractor’s insurers shall maintain an A.M. Best rating of A-, VII or better.

E. Contractor shall require, and obtain evidence, that all subcontractors maintain insurance that complies with the insurance requirementǤ
You are strongly urged to show this Notice of Conditions (including the precise wording of these requirements) to your insurance agent or broker. Doing so will help you, your agent, and the City process the proper documents in a timely manner.

You must provide the City with the endorsement ȋ14Ȍ days prior to the start of your event/program.

Each endorsement shall be subject to approval by the City of San Fernando as to form and as to insurance company. (See
for an Additional Endorsement Sample)
Please sign and return this original Notice of Conditions to indicate your receipt and understanding of each of the conditions listed above.

Signature of Designated Official __________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴_____ Date ___̴̴̴̴̴̴__________________________ Title _______________________________________̴̴̴̴̴̴̴̴̴̴____ Organization's Name _____̴̴̴̴̴̴̴̴̴̴̴̴̴̴____________________________

HOLD HARMLESS AGREEMENT
By my signature below, I hereby agree to and represent the following:
________________________________, as a condition of use of City of San Fernando facilities on the date of __________________________, hereby agrees to, and shall, defend, indemnify, and hold harmless the City of San Fernando, its officials, officers, directors, employees, volunteersǡ and agents from and against any or all loss, liability, expense, claim, costs, suits and damages of every kind, nature and description, directly or indirectly, arising from usage or activities for which Special Event Permits are granted. _________________________________will take full responsibility for seeing that use of City facilities is in full adherence and compliance with all applicable City rules and conditions and the requirements of State Law.

On the date(s) of ____________________, commencing at 12:01 a.m. and expiring at 12:00 midnight, ________________________________will at its sole expense, maintain in full force and effect a policy or policies of comprehensive general liability insurance written by one or more responsible insurance companies licensed to do City of San Fernando Special Event Application //17 25 May 4, 2026 Special & Regular CC Mtg Page 271 of 344
business in California, that will insure _______________________________, and the City of San Fernando as an additional insured, against liability for injury to persons or property and for death of any person or persons with respect to usage or activities under the permit. Each such policy shall be subject to approval by City of San Fernando as to form and as to insurance company. The comprehensive general liability insurance policy limits of such insurance shall not be less than $1,000,000 combined single limit.

Signature of Applicant____________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴________̴̴̴̴___ Date __̴̴̴̴̴̴̴̴̴___________________________ Title ________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴___

AFFIDAVIT OF APPLICATION
I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the San Fernando City Code and I understand that this application is made subject to the rules and regulations established by the City Council. Applicant agrees to comply will all other requirements of the City, County, State, or Federal Government, and any other applicable entity which may pertain to the use of the Event venue and the conduct of the Event. In the event that a possessory interest subject to property taxation is created by virtue of this Special Event Permit, I agree to pay all possessory interest taxes and the City shall not be liable for the payment of such taxes. I further agree that the payment of any such taxes shall not reduce any consideration paid to the City pursuant to this Special Event Permit. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of San Fernando.

Print Name of Applicant/Host Organization___̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_____________________________________________________________ Title______________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_______________________________________________________________ Signature_________________________________̴̴̴̴̴̴̴̴̴̴̴___________________ Date ___________________________̴̴̴̴̴̴__________________ Print Name of Event Organizer______________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴_________________ Title__________________________________________________________________________________̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴___________________________ Signature_______________̴̴̴̴̴̴̴̴̴̴̴̴_____________________________________ Date ____________̴̴̴̴̴_________________________________ Date ___________________________________________̴̴____Drivers License Number _______̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴__________________________ Additional Documentation Required: Please attach a current copy of your Drivers License or California ID to completed application.

Thank you for completing your Special Event Application. Before you submit your application to the City of San Fernando, please make sure that the following steps have been completed:

Signed and dated your application?
City of San Fernando Special Event Application //17 26 May 4, 2026 Special & Regular CC Mtg Page 272 of 344
Attached your event site plan?
Attached your event security plan?
Provided a copy of your security company’s Private Patrol Operator’s License? Attached your event medical plan?
Attached a copy of your accessibility plan?
Attached your event parking?
Attached a complete entertainment list and schedule?
Provided samples of communications that will be distributed to impacted residents, businesses, schools, places of worship and other entities?
Attached your Certificate of Insurance?
Attached a copy of your IRS 501(C) tax exemption letter? Included any County, State, or Federal permits that may be required to hold your event in the selected venue?
Submit your completed Special Event Application to:

City of San Fernando
Recreation and Community Services Department Recreation Park 208 Park Avenue
San Fernando, CA 91340

FORM OF PAYMENT
A non-refundable application fee of $50 is due at the time you submit your application. Application fees are due (45) days in advance of your event. Applications submitted (30) days or less of an event require a $40 nonfundable expedition fee in addition to the $50 application fee. Applications submitted (10) days or less of an event require a $80 non-fundable expedition fee in addition to the $50 application fee. Checks must be made payable to “City of San Fernando” and will not be accepted less than thirty (30) days prior to the event.

Cash –must be presented to clerk
Personal/Business Check-attach or present to clerk
Money Order/ Cashier Check-attach or present to clerk
Visa/Mastercard/Discover- must be presented to clerk or indicate a phone and name for clerk to call to get card information
Phone:____________________________ Name:_________________________________ Refund Policy
Any refunds due will be processed and mailed within ȋ21Ȍ business days of the event or cancellation. Payments made by cash or check will be refunded with a check. Payments made by credit card will be returned to the credit card.

City of San Fernando Special Event Application //17 27 May 4, 2026 Special & Regular CC Mtg Page 273 of 344

CHECKLIST
Thank you for completing the Special Event Application. Before you submit your application to the City of San Fernando, please make sure you have completed the following steps:

SignD date your application
Attach your event site map (and route map if applicable) Include the $50 non-refundable application fee (if you are submitting less than Ͷͷays prior to the event date, please include aprocessing feeȌ Attachcopy of your current Drivers License or California ID Submit your completed application to:

By mail:

City of San Fernando Recreation Park
208 Park Avenue
San Fernando, CA 91340
Or email:

@sfcity.org
Best wishes for a successful event!
Questions?
Please call (818)898-1290
City of San Fernando Special Event Application //17 28 May 4, 2026 Special & Regular CC Mtg Page 274 of 344
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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk
Richard Padilla, City Attorney

Date: May 4, 2026
Subject: Discussion and Consideration to Adopt a Resolution Updating the City Council Procedural Manual
RECOMMENDATION:

It is recommended that the City Council:
a. Adopt Resolution No. 8421 (Attachment “A”) approving the redline edits to the City Council Procedural Manual (Exhibit “A” of Attachment “A”); and
b. Provide staff with direction, as applicable.

BACKGROUND:

1. On July 3, 1995, the City Council adopted the City Council Procedural Manual (“Procedural Manual”).

2. Throughout the years, in 1998, 2000, 2003, 2009, 2010, 2011, 2015, 2018, and 2019, various procedures were amended to the City Council Procedural Manual to reflect City Council direction, such as adding policies related to the “Use of City Letterhead” and establishing a procedure for “Filling Councilmember Vacancies,” among others.

3. On October 20, 2025, the City Council directed staff to bring back a redlined version of the Procedural Manual (Exhibit “A” of Attachment “A”) to the November 17, 2025 City Council meeting.

4. On November 17, 2025, the City Council directed staff to bring back the final redlined version to the January 20, 2026 City Council meeting, the City Council directed staff to provide in advance, a copy of the redline edits for review prior to bringing the item back to the January 20, 2026 City Council meeting in order to allow Councilmembers with additional time to review the proposed changes.

May 4, 2026 Special & Regular CC Mtg Page 277 of 344
Discussion and Consideration to Adopt a Resolution Updating the City Council Procedural Manual

Page 2 of 3 ends

5. On January 20, 2026, the City Council continued the item to a future date uncertain to allow additional updates, as requested by Mayor Fajardo.

6. On March 25, 2026, the City Clerk received final updates from Mayor Fajardo and distributed a redlined version of the Procedural Manual to all Councilmembers, providing time for review in advance of the April 6, 2026 City Council meeting.

7. On March 30, 2026, the City Clerk received suggested edits to the City Council Procedural Manual from Councilmember Mendoza (Attachment “B”).

8. On April 6, 2026, the City Council continued the item to the next regular meeting, pending receipt of the redlined version of the procedural manual.

9. On April 14, 2026, the City Clerk provided the redlined version (Exhibit “A” of Attachment “A”) of the procedural manual to the City Council via email.

10. On April 20, 2026, the City Council continued the item to the next regular meeting.

ANALYSIS:

The Procedure Manual serves as a guide outlining the rules, policies, and practices for how the City Council conducts its business. The Procedural Manual covers meeting procedures, the roles and responsibilities of Councilmembers and staff, decision-making processes, and administrative policies designed to ensure consistency, transparency, and efficiency in city governance.

On October 20, 2025, the City Council directed staff to bring back a redlined version of Councilmember Fajardo’s proposed edits to the November 17, 2025 City Council meeting for consideration. At the November 17, 2025 meeting, the City Council directed staff to provide in advance, a copy of the redline edits for review prior to bringing the item back to the January 20, 2026 City Council meeting in order to allow Councilmembers with additional time to review the proposed changes.

As of January 15, 2026, the draft of the redline edits had not yet been shared with the City Council in advance of the January 20, 2026 staff report, as it was still undergoing additional review and finalization of proposed edits by Mayor Fajardo and the City Attorney.

On March 25, 2026, the City Council received the finalized redlined updates to the City Council Procedural Manual for review in advance of this meeting. A brief summary of the proposed changes below updates the Procedural Manual to align with current state laws and provides additional clarifying edits, as follows:
• Incorporation of changes to the Ralph M. Brown Act (Government. Code Section 54950 et seq.) (the “Brown Act”) designed to expand accessibility to City Council meetings and May 4, 2026 Special & Regular CC Mtg Page 278 of 344
Discussion and Consideration to Adopt a Resolution Updating the City Council Procedural Manual

Page 3 of 3 ends

other subordinate bodies of the city by expanding (i) the ability of the public to participate remotely (ii) requirements for the translation of agendas; and (iii) opportunities for non-English speakers to avail themselves of public comment translation assistance. • The incorporation and refinement of rules relating to the use of City Attorney services by Councilmembers and Councilmember engagement with City staff. • Clarification to the procedures for addressing absences and City Council vacancies. • Clarifications and modifications to procedures for the submission of agenda item requests by City Councilmembers.
• Clarification on the City Council reorganization process. • Clarification as to procedures for the reconsideration or rescinding of prior City Council action and when such reconsideration or rescission is legally permissible.

On March 30, 2026, the City Clerk received suggested edits to the City Council Procedural Manual from Councilmember Mendoza (Attachment “B”). The suggested updates are to Closed Session Requirements (Section 1.7); defining Super Majority (Section 1.8); moving up the written public comment deadline; and adding language to Section 17 regarding Councilmember safety as it relates to City Hall.

BUDGET IMPACT:

The proposed updates are included in the City Clerk Department work plan for the Fiscal Year 2025-2026 Adopted Budget.

CONCLUSION:

Staff is recommending that the City Council:
a. Adopt Resolution No. 8421 (Attachment “A”) approving the redline edits to the City Council Procedural Manual (Exhibit “A” of Attachment “A”); and
b. Provide direction to staff, as applicable.

ATTACHMENT:

A. Resolution No. 8421, including:

Exhibit “A”: City Council Procedure Manual (Redlined Version) B. Councilmember Mendoza – suggested edits
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ATTACHMENT “A”
RESOLUTION NO. 8421

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AMENDING VARIOUS PROVISIONS OF THE SAN FERNANDO

CITY COUNCIL PROCEDURAL MANUAL
WHEREAS, the City Council adopted its Procedural Manual (Manual) for the Conduct of City Council Meetings in the City of San Fernando on July 3, 1995 by Resolution No. 6434, and amended the Procedural Manual on March 16, 1998 by Resolution No. 6604, on August 7, 2000 by Resolution No. 6743, on July 21, 2003 by Ordinance No. 1543, on July 20, 2009 by Resolution No. 7328, on December 7, 2009 by Resolution No. 7346, on May 3, 2010 by Resolution No. 7376, on September 19, 2011 by Resolution No. 7454, on May 4, 2015 by Resolution No. 7664, on October 19, 2015 by Resolution No. 7704, on May 7, 2018 by Resolution No. 7850, on August 20, 2018 by Resolution No. 7883, on March 18, 2019 by Resolution No. 7907; and on August 19, 2019 by Resolution No. 7916;
WHEREAS, the Manual sets forth procedures regarding the conduct of City business, including, but not limited to, regular meetings, special meetings, agendas, noticing, decorum, voting, adoption of resolutions and ordinances, minutes and reorganization, but does not thoroughly address Council committees; and
WHEREAS, the City Council desires to amend the Manual (Exhibit “A”) by revising various sections.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council finds that all of the facts set forth in this Resolution are true and correct.

SECTION 2. The revised form of the Manual is attached to this Resolution as Exhibit “A” which is attached and incorporated hereto by this reference. The changes to the Manual are indicated in redline and strikeout format as indicated in Exhibit “A”.

SECTION 3. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution. This Resolution shall take effect and be in full force immediately.

PASSED, APPROVED AND ADOPTED by the City Council of the City of San Fernando at a regular meeting held on this ____ day of _____, 2026.
______________________________
Joel Fajardo, Mayor of the City of
San Fernando
ATTEST:
____________________________________
Julia Fritz, City Clerk
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RES. NO. 8421
2 CERTIFICATION
I, Julia Fritz, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8421 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the _____ day of _____ 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of ______ 2026.

Julia Fritz, City Clerk
May 4, 2026 Special & Regular CC Mtg Page 281 of 344
April 20, 2026
Preliminary Working Draft

PROCEDURAL MANUAL
City Council
Of the
City of San Fernando
Adopted: July 3, 1995 Resolution No. 6434
Amended: March 16, 1998 Resolution No. 6604
August 7, 2000 Resolution No. 6743
July 21, 2003 Ordinance No. 1543
July 20, 2009 Resolution No. 7328
December 7, 2009 Resolution No. 7346
May 3, 2010 Resolution No. 7376
September 19, 2011 Resolution No. 7454
May 4, 2015 Resolution No. 7664
October 19, 2015 Resolution No. 7704
May 7, 2018 Resolution No. 7850
August 20, 2018 Resolution No. 7883
March 18, 2019 Resolution No. 7907
August 19, 2019 Resolution No. 7916
January 20, 2026 Resolution No. XXXX
EXHIBIT "A" TO
ATTACHMENT "A"
May 4, 2026 Special & Regular CC Mtg Page 282 of 344
2 TABLE OF CONTENTS

1. CITY COUNCIL MEETINGS ................................................................................................. 1

1.1 REGULAR MEETINGS .............................................................................................. 1

1.2 ADJOURNED MEETINGS ......................................................................................... 2

1.3 SPECIAL MEETINGS ................................................................................................ 2

1.4 MEETING NOTICES (REGULAR, SPECIAL AND ADJOURNED) ................................... 2

1.5 MEETINGS TO BE PUBLIC ..................................................................................... 32

1.7 CLOSED SESSIONS CONFIDENTIALITY .................................................................. 43

1.8 QUORUM; VOTE REQUIREMENTS ....................................................................... 43

1.9 UNEXCUSED ABSENCES ....................................................................................... 54

2. AGENDA PROCEDURES AND ORDER OF BUSINESS ........................................................ 65

2.1 AGENDAS ............................................................................................................. 65

2.2 AGENDA DEADLINE .............................................................................................. 76

2.3 [RESERVED] ......................................................................................................... 98

2.4 ROLL CALL ............................................................................................................ 98

2.5 APPROVAL OF AGENDA ....................................................................................... 98

2.6 APPROVAL OF CONSENT CALENDAR .................................................................. 108

2.7 KEEPING AND APPROVAL OF MINUTES ............................................................. 108

2.8 PUBLIC HEARINGS .............................................................................................. 119

2.9 PUBLIC HEARING ITEMS ................................................................................... 1210

2.10 NON-AGENDA ITEMS ....................................................................................... 1310

2.11 CONCLUDING A MEETING VS ADJOURING (CARRYING-OVER) A MEETING ..... 1310

3. PRESIDING OFFICER .................................................................................................... 1411

3.1 PRESIDING OFFICER ......................................................................................... 1411

3.2 CALL TO ORDER; LACK OF A QUORUM ........................................................... 1411

3.3 PARTICIPATION OF PRESIDING OFFICER .......................................................... 1412

3.4 STATEMENT OF THE MOTION OR QUESTION ................................................. 1412

3.5 SIGNING OF DOCUMENTS ............................................................................... 1512

3.6 MAINTENANCE OF ORDER ............................................................................... 1512

3.7 DURATION OF MEETING .................................................................................. 1512

4. RULES, DECORUM, AND ORDER ................................................................................. 1513

4.1 POINTS OF ORDER ........................................................................................... 1513

4.2 DECORUM AND ORDER – COUNCILMEMBER .................................................. 1513

4.3 DECORUM AND ORDER – EMPLOYEES ............................................................ 1613

4.4 DECORUM AND ORDER – PUBLIC .................................................................... 1614

4.5 ENFORCEMENT OF DECORUM ......................................................................... 1714 May 4, 2026 Special & Regular CC Mtg Page 283 of 344
3 4.6 CONFLICTS OF INTEREST ................................................................................. 1714

4.7 LIMITATIONS OF DEBATE ................................................................................. 1815

4.8 DISSENTS AND PROTESTS ................................................................................ 1916

4.9 PROCEDURES IN ABSENCE OF RULES ............................................................... 1916

5. ADDRESSING THE CITY COUNCIL ................................................................................ 1916

5.1 MANNER OF ADDRESSING THE CITY COUNCIL................................................. 1916

5.2 TIME LIMITATION AND TRASLATION ............................................................... 2118

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE ............................. 2219

5.4 WRITTEN CORRESPONDENCE .......................................................................... 2219

6. MOTIONS .................................................................................................................... 2219

6.1 POLICY OBJECTIVE .......................................................................................... 2219

6.2 OPPORTUNITY TO ASK QUESTIONS AND COMMENT BEFORE MOTIONS ......... 2319

6.5 DIVISION OF MOTION ...................................................................................... 2320

6.6 PRECEDENCE OF MOTIONS .............................................................................. 2420

6.7 MOTION TO ADJOURN (NOT DEBATABLE) ....................................................... 2420

6.8 MOTION TO FIX HOUR OF ADJOURNMENT ..................................................... 2420

6.9 MOTION TO TABLE .......................................................................................... 2421

6.10 MOTION TO CALL FOR THE PREVIOUS QUESTION ........................................... 2421

6.11 MOTION TO AMEND ........................................................................................ 2421

6.12 MOTION TO CONTINUE ................................................................................... 2521

6.13 GENERAL CONSENT ......................................................................................... 2521

7. VOTING ....................................................................................................................... 2521

7.1 VOTING PROCEDURE ....................................................................................... 2521

7.2 VOTING ............................................................................................................ 2522

7.3 [RESERVED] ..................................................................................................... 2622

7.4 RECONSIDERATION .......................................................................................... 2622

8. RESOLUTIONS ............................................................................................................. 2723

8.1 RESOLUTIONS PREPARED IN ADVANCE ........................................................... 2723

8.2 RESOLUTIONS NOT PREPARED IN ADVANCE ................................................... 2723

9. ORDINANCES ................................................................................................... 2723

9.1 ORDINARY APPROVAL OF ORDINANCES. ........................................................ 2723

10. [RESERVED] .................................................................................................... 3024

11. REORGANIZATION .......................................................................................... 3024

11.1 SELECTION OF MAYOR AND Vice-Mayor ........................................................ 3024

11.2 SELECTION OF CITY COUNCIL LIAISONS AND DELEGATES ................................ 3225

12. COMMITTEES .............................................................................................................. 3226 May 4, 2026 Special & Regular CC Mtg Page 284 of 344
4 12.1 GENERAL .......................................................................................................... 3226

12.2 PURPOSE ......................................................................................................... 3226

12.3 LIMITATIONS ON AUTHORITY .......................................................................... 3326

12.4 APPLICABLE LAWS AND REGULATIONS ............................................................ 3327

12.5 MEETING DATE AND TIME ............................................................................... 3327

12.6 QUORUM ......................................................................................................... 3327

12.7 STAFFING ......................................................................................................... 3327

12.8 AGENDAS ......................................................................................................... 3427

12.9 REPORT ON ACTIVITIES OF STANDING COMMITTEES ...................................... 3428

13. PROCEDURE FOR FILLING CITY COUNCIL VACANCIES ................................................ 3428

14. PRIORITY GOAL SETTING MEETING ............................................................................ 3529

15. OFFICIAL LETTERHEAD AND OTHER STATIONERY USE POLICIES ................................ 3629

15.1 AUTHORIZED USE OF LETTERHEAD .................................................................. 3629

15.2 UNAUTHORIZED USE OF OFFICIAL LETTERHEAD/OFFICIAL STATIONERY ......... 3630

15.3 PREP OF COMMUNICATIONS USING OFFICIAL LETTERHEAD/STATIONERY ..... 3730

15.4 COUNTERFEIT LETTERHEAD OR STATIONERY .................................................. 3731

15.5 DEFINITIONS .................................................................................................... 3731

16. STATEMENTS OF ECONOMIC INTEREST ...................................................................... 3832

16.1 FORM 700 STATEMENT OF ECONOMIC INTERESTS OVERVIEW ....................... 3832

16.2 FILING OF FORM 700 ....................................................................................... 3932 May 4, 2026 Special & Regular CC Mtg Page 285 of 344
Procedural Manual – City Council of the City of San Fernando 1

PREAMBLE
These rules are enacted pursuant to Government Code Section 36813 to provide decorum and order at City Council meetings and to promote the efficient conduct of those meetings. The rules govern the procedures of the City Council itself and the conduct of individual Councilmembers. It is also intended that the rules govern the conduct of City staff and members of the public who attend City Council meetings. In the event of a conflict between these rules of procedures and any provision of State or Federal law, including but not limited to the Ralph M.

Brown Act codified at Section 54950 et seq. of the California Government Code (the “Brown Act”), the State or Federal law controls.

The source for many guidelines is set forth beneath the text of the section.

Because circumstances may differ from one City Council meeting to the next, these rules are intended as guidelines, and are not inflexible rules. Accordingly, they may be waived at any meeting, by Motion, in accordance with Robert’s Rules of Order. Notwithstanding anything in this manual to the contrary, the failure of the City Council to strictly follow any rule(s) or procedure(s) set forth in this manual shall not operate to invalidate any action taken by the City Council, provided such action is otherwise made in compliance with applicable State or federal law and the San Fernando Municipal Code. Furthermore, in the event of any conflict or inconsistency between the procedures of this Manual and applicable State or federal law procedures or procedures set forth in the San Fernando Municipal Code, the procedures of the latter shall govern and control.

1. CITY COUNCIL MEETINGS

1.1 REGULAR MEETINGS
As prescribed by Sections 2-61 (regular meetings) and 2-62 (Location) of the San Fernando Municipal Code, regular meetings of the San Fernando City Council will be held in the San Fernando City Hall – City Council Chambers located at 117 Macneil Street, San Fernando, California, on the first and third Mondays of each month at 6:00 p.m. Whenever a regular meeting date falls upon the date of a legal holiday, the regular meeting will be held the next business day, unless otherwise ordered by the City Council. Whenever a regular meeting date falls on the day immediately preceding the date of the City’s general municipal election, the regular meeting will be held on the Wednesday day immediately following the date of the general municipal election, unless otherwise ordered by the City Council. With respect to the 2nd regular meetings the months of November and December, the City Council reserve the right to cancel such meetings outright or conduct a special meeting or adjourned regular meeting on an alternative date in lieu of the regular meeting date.

Consistent with Section 2-61 (regular meetings) of the San Fernando Municipal Code, regular meetings of the City Council of the City of San Fernando are held in the Council Chambers of the City Hall, 117 Macneil Street, San Fernando, California, on the first and third Mondays of each month at 6:00 p.m. When the day of the regular Council meeting falls on a legal holiday, the meeting will be held May 4, 2026 Special & Regular CC Mtg Page 286 of 344
Procedural Manual – City Council of the City of San Fernando 2 at the same hour on the next succeeding day that is not a holiday. The foregoing notwithstanding, the City Council will not convene for regular City Council meetings that would otherwise occur on the third Monday in December, unless the City Council, by majority vote of the body, determines in any given year that such meeting should be held. Nothing in this section shall prevent the City Council from calling any special meeting, adjourned special meeting, adjourned regular meeting or emergency meeting in the month of December that may be deemed necessary for the conduct of City business.

1.2 ADJOURNED MEETINGS
Any meeting may be adjourned (carried-over) in accordance with Government Code Section 54955. which, among other things provides that when a meeting is adjourned a copy of the order or notice of adjournment shall be conspicuously posted on or near the door of the place where the regular, adjourned regular, special or adjourned special meeting was held within 24 hours after the time of the adjournment. Government Code Section 54955 further provides that when a regular or adjourned regular meeting is so adjourned, the resulting adjourned regular meeting is a regular meeting for all purposes. When an order of adjournment of any meeting fails to state the hour or place at which the adjourned meeting is to be held, it shall be held at the hour and place specified for regular meetings by ordinance.
to a time, place and date certain, but not beyond the next regular meeting.

1.3 SPECIAL MEETINGS
Special meetings may be called at any time by the Mayor or three members of the City Council in the manner prescribed by Government Code Section 54956. by a written notice as outlined in Section 1.4 below. Only matters contained in the notice may be considered.

1.4 MEETING NOTICES (REGULAR, SPECIAL AND ADJOURNED)
Meeting agendas and related noticing for regular meetings, special meetings, emergency meetings and adjourned meetings shall be posted, publicized and otherwise disseminated in the manner prescribed under the Brown Act.

Notices for regular meetings are to be posted with the regular meeting in the manner prescribed under Section 2.3 and in accordance with State law. As prescribed by Government Code Sections 54955 and 54956, notices for special meeting or meetings that have been adjourned by the City Clerk shall be delivered to each member of the City Council and to each local newspaper of general circulation and radio or television station requesting such notice in writing. The notice shall be delivered personally via electronic delivery and shall be received at least 24 hours before the time of the meeting as specified in the notice. The City Clerk shall also comply with all other noticing and posting requirements set forth under Government Code Sections 54955 and 54956 as applicable.

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Procedural Manual – City Council of the City of San Fernando 3

1.5 MEETINGS TO BE PUBLIC
Except as otherwise permitted under the Brown Act, all meetings of the City Council shall be open to the public. All regular, adjourned, and special meetings of the City Council shall be open to the public; provided, however, the City Council may hold closed sessions for purposes outlined in the following section. (Government Code Section 54953)

1.6 CLOSED SESSIONS - MATTERS OF DISCUSSION
Section 1.5 above notwithstanding, the City Council may meet, deliberate and conduct business in closed session without members of the general public being present to the limited extent authorized under the Brown Act. The City Council shall publicly report out any action taken in closed session as prescribed under Government Code Section 54957.1. The circumstances under which the City Council may meet, deliberate and conduct business in closed session include, but are not limited to, the following examples: The City Council may hold closed sessions, from which the public may be excluded, for consideration of any item for which closed sessions are permitted by State law. The following subjects are typically conducted in closed session:
a. LICENSE/PERMIT DETERMINATION (Government Code Section 54956.7) b. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code Section 54956.9(a)), Subdivision (a) of Section 54956.9) d. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Subdivision (b) of Government Code Section 54956.9(b))
e. LIABILITY CLAIMS (Government Code Section 54956.95)
f. THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957) g. PUBLIC EMPLOYEE APPOINTMENT; PUBLIC EMPLOYMENT, PUBLIC EMPLOYEE PERFORMANCE EVALUATION; OR PUBLIC EMPLOYEE
DISCIPLINE/DISMISSAL/RELEASE (Government Code Sections 54957) and 54957.6)
h. CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6).
i. PUBLIC EMPLOYMENT
ii. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
iii. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
iv. CONFERENCE WITH LABOR NEGOTIATOR (Government Code
Section 54957.6)
h. CASE REVIEW/PLANNING (Government Code Section 54957.8) i. REPORT INVOLVING TRADE SECRET (Sections 1461, 32106, and 32155 of the Health and Safety Code or Sections 37606 and 37624.3 of the Government Code)
j. Any other purpose specifically authorized by law.

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Procedural Manual – City Council of the City of San Fernando 4 The City Council shall publicly report at the public meeting during which the closed session is held any action taken and the roll call vote thereon, unless a late time is permitted for such report. In no case shall the report be delayed later than the next regular meeting of the City Council.

1.7 CLOSED SESSIONS CONFIDENTIALITY
Confidential information acquired in closed session must not be disclosed by any person, unless expressly authorized by the City Council acting as body at a meeting of the City Council. (Government Code Section 54963). The holder of the privilege for confidential information is the City Council as a body and only the City Council acting as a body at a meeting of the City Council may waive the privilege. “Confidential information” shall have the same meaning as set for under Government Code Section 54963(b). Remedies for the disclosure of confidential information include, but are not limited to, injunctive relief to prevent its disclosure; discipline against any employee who releases the information; and, if the person responsible for improperly disclosing the information is a member of the City Council, referral to the grand jury. (Government Code Section 549639(c)) All matters discussed during closed sessions shall be private and confidential. The disclosure by any person of the topics or details of such matters is prohibited, except by the City Attorney who is designated to make any disclosures required by State law.

1.8 QUORUM; VOTE REQUIREMENTS
a. Three of the City Council’s five total members shall constitute a quorum. A quorum of the City Council shall be required for the City Council to conduct a City Council meeting and transact official business.
b. Except as otherwise provided by applicable State or federal law, if a quorum or more of the City Council’s total membership is present for a vote on an item of business, motions on such items may be approved by a simple majority of the members present and participating in the vote, excluding those members who have recused themselves from a vote. Members who abstain on a motion but who do not recuse themselves shall be counted toward the quorum. c. Paragraph (b) of this Section notwithstanding, as required by Government Code Section 36936, resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council (a minimum of 3 votes) to be approved. resolutions, orders for the payment of money and ordinances shall require no less than three (3) affirmative votes of the total membership of the City Council in order to be approved.
d. Paragraphs (b) and (c) of this Section notwithstanding, the following ordinances may only be approved by four-fifths supermajority vote of the City Council as required by law: (i) ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code May 4, 2026 Special & Regular CC Mtg Page 289 of 344
Procedural Manual – City Council of the City of San Fernando 5 Section 36937(b); and (ii) interim ordinances within the meaning of Government Code Section 65858, including extensions of the same. e. To the extent any other applicable law requires approval of a City Council action by a specified supermajority vote, any such action of the City Council may only be approved if the requisite supermajority approval is achieved. f. as required by State law, urgency ordinances and urgency interim zoning ordinances within the meaning of Government Code Sections 36937 and 65858, respectively shall require a minimum of (4) affirmative votes of the City Council’s total membership to be approved. The City Council shall comply with all other applicable supermajority approval requirements prescribed by State or federal law. for certain ordinances, resolutions or motions.

1.9 UNEXCUSED ABSENCES
a. As prescribed by Government Code Section 36513, if a City Council member is absent without permission from all regular city council meetings for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant and shall be filled as any other vacancy. The foregoing notwithstanding, the City Council, in an abundance of caution, shall first consult with the City Attorney prior to declaring a City Council seat vacant and prior to filling any putative vacancy so that the City Attorney may determine whether circumstances require the City to first initiate quo warranto proceedings through the Office of the California Attorney General or undertake any other procedures that will ensure the right to declare the seat vacant is perfected.
a. If a Councilmember, without the prior permission of the City Council, is absent from all regular meetings of the City Council for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant and shall be filled as any other vacancy, as provided by Government Code Section 36513.
b. If a Councilmember is absent without permission for two (2) consecutive regular meetings, the City Clerk shall use his or her best efforts to send a courtesy e-mail and regular mail notice to the absent Councilmember within fourteen (14) business days of the second missed regular meeting, notifying him or her of the provisions of this policy and Government Code Section 36513. The delivery of such notice is purely a courtesy extended to members of the City Council and the failure of the City Clerk to deliver or timely deliver such notice shall not operate to prevent the Councilember’s seat from being declared vacant or to prevent the initiation of quo warranto or other proceedings if the unexcused absence persists beyond the time allowed under Government Code Section 36513.to prevent the seat of a Councilmember who has been absent without permission from all regular meetings of the City May 4, 2026 Special & Regular CC Mtg Page 290 of 344
Procedural Manual – City Council of the City of San Fernando 6 Council for 60 or more consecutive days from being declared vacant. It is the personal responsibility of each Councilmember to keep track of his or her attendances of all meetings of the City Council so to avoid vacating his or her City Council seat.
c. If a regular meeting of the City Council is cancelled or is otherwise rescheduled for any reason, the 60 consecutive days unexcused absence period shall reset for all members of the City Council.
d. Absences must be excused by the City Council acting as a body at a meeting of the City Council and may be approved by simple motion noted on the record of the proceedings approved by a majority of the members present. A Councilmember may request an excused absence before the anticipated date(s) of the absence or retroactively after the date(s) of the absence provided the 60 consecutive day time period prescribed under Government Code Section 36513 has not lapsed. Absence requests can be made by a Councilmember orally on the record of a City Council meeting or in writing.

Councilmembers shall exercise professional courtesy in considering and approving excused absence requests.

2. AGENDA PROCEDURES AND ORDER OF BUSINESS

2.1 AGENDAS
a. The order of business of each City Council meeting shall be as contained in the Agenda prepared by the City Manager. The City Council shall follow the order of business as outlined in the prepared Agenda. Items may be taken out of order by the Presiding Officer or by majority consent of the City Council. b. REGULAR MEETINGS. In the manner prescribed by Government Code Section 54954.2, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s internet website. Such posting shall occur no less than 72 hours prior to the agendized start time of the regular meeting.
c. SPECIAL MEETINGS. In the manner prescribed by Government Code Section 54956, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s internet website. Such posting shall occur no less than 24 hours prior to the agendized start time of the special meeting. Per Government Code Section 54956, a special meeting may be called by the Mayor or three (3) Councilmembers. No other items other than those appearing on the special meeting agenda may be considered or acted upon by the City Council. d. ADJOURNED MEETING. For any adjourned meeting, the City Clerk shall post such notices of adjournment as may be required by Government Code Section 54955. Except as otherwise permitted under the Brown Act, the City Clerk May 4, 2026 Special & Regular CC Mtg Page 291 of 344
Procedural Manual – City Council of the City of San Fernando 7 shall post agendas for all adjourned meetings in the manner prescribed by the Brown Act.

e. EMERGENCY MEETING . The City Council may call emergency meetings as permitted under Government Code Section 54956.5 and in accordance with the procedures set forth under the same.
f. AVAILABILITY OF AGENDA MATERIALS. While the City strives to make all non-privileged/non-confidential agenda materials available to the public at the same time the agenda is posted this may not be logistically feasible, practical or required in all circumstances. Nevertheless, non-privileged/non-confidential agenda materials including staff reports shall be made available to the public no later than the time mandated by Government Code Section 54957.5. e. ADDITIONAL AGENDA NOTICE, DELIVERY AND PUBLICATION
REQUIREMENTS. The City shall comply with all agenda notice, delivery and publication requirements set forth under Government Code Section 54954.1 and 54954.6(b) and 54956
The Agenda for all regular meetings, with all background staff reports, shall be available to the public at the meeting and 72 hours in advance of the meeting (usually on Thursday of the prior week) at the City Clerk’s office.

The Agenda may be amended in accordance with State law, prior to any meeting.

2.2 AGENDA DEADLINE
a. If a member of the public wishes to have an item placed on a City Council agenda for discussion and/or action, the request must be made: (i) orally at a meeting of the City Council during the Public Statements portion of the agenda; or (ii) by submitting a written request to a member of the City Council.

If the request is made orally during public comment, the presiding officer shall entertain motions to have the item placed on the City Council agenda for discussion and/or action at a future meeting of the City Council or solicit such other direction as the City Council may deem warranted to address or study the issue. If the request is made in writing submitted to any or all members of the City Council, any member of the City Council may elect to sponsor the item as one of his or her items to be placed under the Administrative Reports portion of the agenda, subject all rules and deadlines for the submission of City Council member items prescribed under paragraph (b) of this Section below. The City Council shall be under no obligation to agendize any item requested by a member of the public and no individual Councilmember shall be obligated to place a written request on the agenda as one of his or her items. A citizen requesting to place an item on a City Council agenda may submit a written request at any time to the City Council (or any May 4, 2026 Special & Regular CC Mtg Page 292 of 344
Procedural Manual – City Council of the City of San Fernando 8 Councilmember). The request may also be made during the public comment portion of a City Council meeting.

Items raised by the public during public comment, may be referred to staff by the City Council for follow up and possible placement on a future agenda for formal action.

A Councilmember wishing to sponsor a citizen request may place the item on an upcoming agenda under the heading “Administrative Reports.” b. When a member of the City Council wishes to have an item placed on an agenda of an upcoming City Council meeting, the following procedures shall be followed:
i. The member wishing to have an item placed on an agenda for an upcoming meeting shall provide the City Clerk with an agenda report that provides a general description of the item, the desired action and includes any other relevant written materials or information which the member would like to have considered at the meeting. The agenda report and any other supplementary material must be submitted to the City Clerk by 12:00 p.m. the Wednesday preceding the City Council meeting. Except as provided in paragraph b.ii. of this Section 2.2, all items requested to be placed on an agenda by a Councilmember shall appear on the agenda for discussion and action. No items, however, shall be placed on the agenda without an agenda report.
ii. When a matter has been agendized, considered and acted upon by the City Council, Councilmembers who voted in the minority on the matter shall respect the will of the majority and refrain from interfering with City staff’s efforts to execute the will of the majority on the matter. Nevertheless, for a period of one (1) year from the date action on the matter was taken, any Councilmember may reagendize the matter provided both of the following conditions are satisfied: (a) the matter is one that may be lawfully reagendized for rescission and/or renewed consideration; and (b) at least two other members of the City Council have agreed to cosponsor the request to re-agendize the matter. After one (1) year, the only condition for the reagendizing of the matter shall be that the matter is one that may be lawfully reagendized for rescission and/or renewed consideration. In all cases, the Councilmember(s) making the request to re-agendize a matter must follow the procedures set forth in paragraph b.i., above.
iii.
iv.iii. Nothing in this subsection b.ii, above, shall operate to prohibit a Councilmember from (a) offering opinion or otherwise
commenting upon a previously agendized matter outside of a meeting of the City Council; or (b) offering spontaneous opinion or comment on the same during that portion of the City Council agenda entitled “General City Council/Board Member Comments May 4, 2026 Special & Regular CC Mtg Page 293 of 344
Procedural Manual – City Council of the City of San Fernando 9 and Liaison Updates”, provided that no action may be taken on the matter commented upon at the meeting where such comments are made. The foregoing notwithstanding, in offering such comments, Councilmembers shall not be authorized to disclose information that is confidential where the City Council acting as a body is the holder the of privilege.
v. Items that have been previously agendized, discussed and determined by action of the City Council are discouraged from being placed on the agenda for an upcoming meeting by a Councilmember unless the Councilmember can demonstrate a change of circumstances pertaining to the item or present new information of substantial importance that was not known at the time previous City Council action occurred. In such case, the Councilmember must follow the procedures set forth in paragraph b.i above and include in the agenda report the reason for reconsideration of the item, i.e., changed circumstances, new information, etc., with supporting information. The item shall be tentatively placed on the agenda as a repeat item under the heading “Administrative Reports.” The repeat item, however, shall not be discussed nor acted upon by the City Council unless the repeat item is first approved for discussion as set forth in Section

2.5. 2.3 [RESERVED] POSTING OF NOTICE AND AGENDA
Copies of the Notice and Agenda shall be delivered and posted in accordance with State law.
a. Location of Posting – Notices and Agendas shall be posted at the following locations:Bulletin board at City Hall, 117 Macneil Street, San Fernando, California, 91340; andCity’s website: www.sfcity.org2.4 ROLL CALL A roll call of Councilmembers shall be conductedheld at the beginning of each City Council meeting by the City Clerk, who shall enter the names of those present in the minutes.

2.5 APPROVAL OF AGENDA
The agenda shall include an item entitled “Approval of Agenda” to occur immediately after “roll call.” The Chair shall entertain motions to either approve the agenda as presented or subject the reordering, continuance or removal of certain agenda items and/or the addition of items not appearing on the agenda provided that such additions shall be subject to the requirements of Government Code Section 54954(b)(2). During the “Approval of Agenda” portion of the meeting, the City Council shall determine whether to consider repeat items May 4, 2026 Special & Regular CC Mtg Page 294 of 344
Procedural Manual – City Council of the City of San Fernando 10 submitted by Councilmembers pursuant to paragraph b.2. of Section 2.2. A Councilmember may make a motion to approve the agenda as presented or make a motion to approve the agenda with the elimination of the repeat item(s) tentatively placed on the agenda under the heading “Administrative Report”. If the agenda is approved as presented, the request to consider a repeat item is deemed approved and discussion and action on that item may occur during City Council items.

2.6 APPROVAL OF CONSENT CALENDAR
Consent Calendar includes agenda items that are non-controversial or routine in nature, or have been previously discussed at length and there is group consensus.

These items are grouped together and voted on in one motion. Any Councilmember may request that an item on the Consent Calendar be removed to be discussed and considered separately.

If the Consent Calendar includes a second reading and adoption of an Ordinance, the motion to approve the Consent Calendar shall include a statement that the City Council waive full reading and adopt the ordinance by title only, unless full reading was already waived as part of the motion to approve the ordinance for first reading.

2.7 KEEPING AND APPROVAL OF MINUTES
A. The City Clerk shall keep and maintain “action minutes” for all open session City Council proceedings that concisely record the items of business addressed and the City Council vote or other handling of the matter. Reasons for making motions or voting, City Council debate and audience reaction are generally not included in the minutes. Such items may be included if considered to be particularly relevant or otherwise necessary by the City Clerk. Minutes for all public comments will indicate the name of the speaker and a concise summary of his/her comments. As the open session portion of each City Council meeting is recorded via audio or video recording and accessible on the City’s website, the City Clerk shall not be required to keep verbatim minutes of the proceedings.

Unless the reading of the minutes of prior the previous City Council meetings is requested by a majority of the City Council, such minutes may be approved without reading if the Clerk has previously furnished each Councilmember with a copy thereof. The City Clerk shall have exclusive responsibility for preparation of the minutes and any directions for changes to conform with fact shall be made by action of the City Council. The Presiding Officer shall entertain motions to approve the minutes. Consistent with Section 41 of Robert’s Rules of Order, a Councilmember’s absence from a meeting for which minutes are being approved does not prevent the member from participating in their approval.

B. Per Government Code Section 36804, “[i]f the city clerk is absent, the deputy city clerk shall act. If there is none, the mayor shall appoint one of the council members as city clerk pro tempore.”
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Procedural Manual – City Council of the City of San Fernando 11

2.8 PUBLIC HEARINGS
When a particular matter before the City Council legally requires the conduct of a public hearing, the City Council shall conduct such meeting in the manner prescribed by law and subject to whatever prior noticing may be required by law.

Except as otherwise prescribed by applicable law for the conduct of a public hearing Tthe following procedures for conducting public hearings should also be followed:
a. The Presiding Officer shall introduce the public hearing matter by title and open the public hearing.
b. At the direction of the City Manager, the appropriate staff member presents the staff report and recommendations. The City Council may pose questions to City staff.
c. If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity to address the City Council on the matter and receive questions from the City Council before proceedings are opened up for public comment. The applicant/appellant shall remain at the speaker podium until such time as the City Council has no further questions for the applicant/appellant or City staff. d. The Presiding Officer shall open the public comment/testimony comment and testimony portion of the public hearing.
e. Councilmembers should refrain from interrupting or posing questions to members of the public while they are addressing the City Council from the speaker’s podium. members of the public during their allotted time to speak, however the The Presiding Officer may, however, interject if the person speaking becomes disruptive to the proceedings or otherwise fails to comply with meeting decorum rules or if the person speaking is discussing issues unrelated to the business at hand. Councilmembers may also interject with motions to raise points of privilege (e.g., to advise that the Councilmember cannot hear the speaker or that there is some other condition of the proceedings that is disruptive or distracting).
f. After all members of the public have been given an opportunity to comment on the public hearing matter, the Presiding Officer will announce the closing of the public comment portion of the public hearing.
g. If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity to respond to, and/or rebut, comments made by members of the public and to make any brief closing commentsrespond to questions posed by members of the public and/or rebut or provide clarification response to comments and other assertions made by members of the public.

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Procedural Manual – City Council of the City of San Fernando 12 h. Councilmembers may also the pose additional questions to City staff and/or applicants/appellants before proceeding to step (i) below. project applicants or appellants before it begins deliberations on the matter. i. The City Council shall then deliberate on the matter until such time as the City Council is ready to entertain a motion to close the public hearing and vote on the matter.
j. If the City Council wishes to receive additional information before taking action on the matter, the City Council may move to reopen the public hearing so that the City Council may receive additional information. The City Council may also move to continue the public hearing to an upcoming meeting date so that City staff may gather additional information requested by the City Council or engage with the applicant/appellant on issues raised during the public hearing.

2.9 PUBLIC HEARING ITEMS
When applicable law requires the conduct of a public hearing as part of the City Council’s consideration and approval of a matter, the City Council shall conduct a public hearing and comply with all statutorily prescribed meeting notice and hearing procedures. Such public hearings shall allow for public comment before action may be taken on the matter and such public comment shall be separate from the public comment afforded under the Public Statements portion(s) of the agenda. Written comments submitted before the start of the public hearing shall be distributed to the City Council members. The City Council reserves the right to conduct public hearings on other non-quasi-judicial or non-ministerial matters for which public hearings are not otherwise required provided the conduct of such hearing does not conflict with any other applicable laws or does not constitute a violation of a person's right to due process or equal protection under State or federal law. The following are typical items which require the holding of a public hearing by the City Council prior to formal action:
a. Abandonment of Streets
(Amendments to Fees and Areas of Benefit)
b. Amendments to the Zoning and Ordinances which are Site Specific c. Budget Adoption
d. Conditional Use Permit Appeals
e. Franchises, Granting of
f. General Plan Amendments
g. Grant/Fund Applications When Federal/State Regulations so Mandate h. Housing and Community Development Act Funds
i. Moratorium Extensions
j. Thoroughfare Improvements
k. Underground Utility Districts, Establishment of
I. Vehicle Code Enforcement on Private Streets
m. Zoning Map Changes
n. Zone Variance Appeals
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Procedural Manual – City Council of the City of San Fernando 13 Other typical items may come before the City Council from time to time, for which State or Federal laws require the holding of a public hearing. In addition, the City Council may call for a public hearing for other items.

2.10 NON-AGENDA ITEMS
No matters other than those appearing on the posted agenda shall be acted upon by the City Council except as permitted under the Brown Act. in accordance with the procedures set forth in the Ralph M. Brown Act, codified at Section 54950 et seq. of the California Government Code. Any request to place a matter of business on a future agenda must be made in accordance with paragraph b of Section 2.2.

A proposal to create an Ad Hoc Committee for a matter or topic not directly related to the City Council's consideration and deliberation of an agendized action item must be agendized at a future meeting date before final action to create the Ad Hoc committee and to appoint its members can be taken.

2.11 CONCLUDING A MEETING VS ADJOURING (CARRYING-OVER) A MEETING PURSUANT TO GOVERNMENT CODE SECTION 54955. ADJOURNMENT
a. Closing a Meeting. To close any meeting of the City Council because all agendized business has been completed or otherwise addressed, the presiding officer shall ask the City Councilmembers present if there is any opposition to adjourning the meeting and if there is no such opposition, the presiding officer shall declare the meeting adjourned thereby closing the meeting. If there is opposition to ending the meeting, the presiding officer shall then move to adjourn (close) the meeting and if there is a second, the City Council shall vote on the motion to adjourn (close) the meeting.
b. If the City Council intends to adjourn (i.e., continue or carry-over) a meeting in the manner prescribed by Government Code Section 54955 to some date other than the next regular meeting date, the presiding officer shall ask the City Council members present if there is any opposition to adjourning the meeting to a specific date, time and location and if there is no such opposition, the presiding officer shall declare the meeting so adjourned and direct the City Clerk to satisfy all noticing requirements prescribed by Government Code Section 54955. If there is opposition to adjourning the meeting as proposed, the presiding officer shall then move to adjourn the meeting and if there is a second, the City Council shall vote on the motion to adjourn as originally proposed by the presiding officer. The presiding officer may also entertainrain motions prescribing alternatives.

To allow clarification of the record, a motion to adjourn a meeting to the next regular meeting should specify this. A motion to adjourn to an adjourned meeting shall specify the date, time and place of said adjourned meeting.

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Procedural Manual – City Council of the City of San Fernando 14

3. PRESIDING OFFICER

3.1 PRESIDING OFFICER
The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Vice-Mayor shall so preside. In the absence of both the Mayor and Vice-Mayor, the City Council shall elect a temporary Presiding Officer to serve until the arrival of the Mayor or Vice-Mayor or until adjournment.

3.2 CALL TO ORDER; LACK OF A QUORUM
a. The meeting of the City Council shall be called to order by the Mayor or if the Mayor is absent, the Vice-Mayor. In the absence of both the Mayor and the ViceMayor, the meeting shall be called to order by the City Clerk, whereupon the City Clerk shall immediately call for the selection of a temporary Presiding Officer. In the absence of a quorum of three (3) Councilmembers, the City Clerk shall call the meeting to order and declare the same adjourned to a stated day and hour. b. If, as of the posted start time of a meeting, less than a quorum of the City Council is present, those members present (or the City Clerk if no members are present) may (i) wait for a reasonable amount of time for a sufficient number of City Council members to arrive; and/or (ii) adjourn the meeting in the manner prescribed under Government Code Section 54955, including simply adjourning the meeting to the next regular meeting date. If, prior to the start time of a meeting, it is confirmed by the City Clerk that a quorum will not be achieved for the meeting, the City Clerk shall promptly post a notice of adjournment advising that the meeting has been cancelled for lack of a quorum. Such notice shall also specify whether the business of the cancelled meeting will simply be carried over to the next regular meeting date or whether such business will be carried over to an adjourned meeting within the meaning of Government Code Section 54955.

3.3 PARTICIPATION OF PRESIDING OFFICER
TAlthough the Presiding Officer is primarily responsible for the conduct of the meeting, ; however, he/she may move, second and debate from the Chair, subject only to such limitations of debate as are imposed on all Councilmembers, and shall not be deprived of any of the rights and privileges of a Councilmember by reason of being the Presiding Officer.

3.4 STATEMENT OF THE MOTION OR QUESTION QUESTION OR MOTION TO BE STATED
The Presiding Officer may shall may verbally restate each motion or question question immediately prior to commencing deliberation on the motion/question or calling for the vote on the same to ensure that all voting members understand what is being moved. Following the vote, the Presiding Officer (or City Clerk) shall announce whether the motion passed or failed, question was carried or defeated, May 4, 2026 Special & Regular CC Mtg Page 299 of 344
Procedural Manual – City Council of the City of San Fernando 15 and may summarize the action taken by the City Council before proceeding to the next item of business.

3.5 SIGNING OF DOCUMENTS
The Mayor shall sign all ordinances, resolutions and other City Council-approved legal documents that must be signed by a mayor. Except where the authority to execute a contract or other legal instrument has been delegated to the City Manager or a City Department head by ordinance or other City Council action, the Mayor shall also sign contracts for the City. and contracts approved by the City Council. In the absence of the Mayor, the Vice-Mayor shall sign all such documents as have been adopted and approved by the City Council. In the absence of the Mayor and Vice-Mayor, the temporary Presiding Officer shall sign all such documents.

3.6 MAINTENANCE OF ORDER
The Presiding Officer with the assistance of the sergeant-of-armsis responsible for the maintenance of order and decorum at all times. No person shall be allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks should be addressed to the Presiding Officer.

3.7 DURATION OF MEETING
If a meeting exceeds four hours in duration, the Presiding Officer may call for a motion to adjourn all remaining items of business to (i) an adjourned meeting within the meaning of Government Code Section 54955;, (ii) a special meeting; or to (iii) the next regular meeting. For purposes of this section, the four-hour limit is inclusive of any special meeting, adjourned regular meeting or adjourned special meeting held immediately before or after a regular meeting

4. RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER
The Presiding Officer shall determine all Points of Order subject to the right of any Councilmember to appeal to the City Council. If an appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” in which event a majority vote shall govern and conclusively determine such question of order.

4.2 DECORUM AND ORDER – COUNCILMEMBER
a. Councilmembers shall accord the utmost courtesy to each other, to City employees, and to the general public appearing before the City Council and shall refrain at all times from derogatory remarks.

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Procedural Manual – City Council of the City of San Fernando 16 b. Every Councilmember desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine discussion to the question under debate.
c. Every Councilmember who has been recognized to speak by the Presiding Officer and who wishes to pose a desiring to question to the administrative staff should address questions through to the City Manager or City Attorney who shall be entitled to either answer the inquiry directly or to designate some member of the staff for that purpose.
d. A Councilmember, once recognized, shall not be interrupted while speaking, unless called to order by the Presiding Officer, or a Point of Order is raised by another Councilmember, or the speaker chooses to yield to questions from another Councilmember.
e. If a Councilmember is called to order while speaking, he/she shall cease speaking immediately until the question of order is determined; and if ruled out of order shall remain silent or shall alter his remarks so as to comply with rules of the City Council.
f. Any Councilmember may move to require the Presiding Officer to enforce the rules. A majority of the City Council shall require enforcement of the rules if the Presiding Officer has refused.

4.3 DECORUM AND ORDER – EMPLOYEES
Members of the Administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the City Council.

The City Manager shall insure that all City employees observe such decorum. Any staff member, including the City Manager, desiring to address the City Council or members of the public shall first be recognized by the Presiding Officer. All remarks should be addressed to the Presiding Officer and not to any one individual Councilmember or public member.

4.4 DECORUM AND ORDER – PUBLIC
The City Council, elected by the public, must be free to discuss and address issues confronting the City in an orderly environment. Although Government Code Section 54954.3(c), prohibits the City Council from prohibiting public criticism of the policies, procedures, programs or services of the City, or of the acts or omissions of the City Council, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including, but not limited to, conduct that (i) prevents other members of the public or the City Council from being heard when it is their turn to speak; (ii) prevents members of the audience from hearing or seeing the proceedings; and/or (iii) speaking off topic or speaking beyond the allotted speaking time limit. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. Unrecognized remarks from the audience, clapping, stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner May 4, 2026 Special & Regular CC Mtg Page 301 of 344
Procedural Manual – City Council of the City of San Fernando 17 will not be allowed and will be considered out of order.

The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Public members attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.

Unrecognized remarks from the audience, clapping, stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner shall not be permitted by the Presiding Officer, who may direct the sergeant at-arms to remove such offenders from the room if they do not cease upon request by the Presiding Officer. Aggravated cases shall be prosecuted by appropriate complaint signed by the Presiding Officer.

4.5 ENFORCEMENT OF DECORUM
The Chief of Police shall be ex -officioer sergeant-at-arms for of the City Council, but may delegate such duties to any one or more sworn police officers of the City as needed. He/she The sergeant-at-arms and those delegated sergeant-at-arms responsibilities shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining decorum in the City Council Chambers. Per Government Code Section 54957.95, the Presiding Officer may order the sergeant-of-arms to remove any person who persists with disruptive behavior following an initial warning and may also order the sergeant-of-arms to immediately remove anyone, without warning, who engages in behavior that constitutes a true threat of force within the meaning of Government Code Section 54957.95.

Upon instructions from the Presiding Officer, it shall be the duty of the Chief of Police or his representative to eject any person from the City Council Chambers or place such person under arrest or both. (Robert’s Rules of Order)

4.6 CONFLICTS OF INTEREST PERSONAL INTEREST
i. State law prohibits Councilmembers from participating in certain governmental decisions that may come before the City Council when the governmental decision can have a material and reasonably foreseeable effect (good or bad) on an a financial interest of the Councilmember and the effect is unique from the effect the decision will have on the public generally (California Political Reform Act, Government Code Section 81000 et seq. and See also the Common Law Conflict of Interest Doctrine which can have broader application). In other instances, a Councilmember’s interest in a contract that may come before City decisionMay 4, 2026 Special & Regular CC Mtg Page 302 of 344 Procedural Manual – City Council of the City of San Fernando 18 makers for approval may prevent City decision makers from approving the contract at all, even if the interested Councilmember agrees to recuse himself/herself from voting on the contract (Government Code Section 1090).

State law also prohibits Councilmembers from voting on certain matters before the City Council that affect the interests of campaign contributors (Government Code Section 84308). The preceding summary of laws is not exhaustive and the fact that an applicable law is not expressly referenced in these policies does relieve a Councilmember from complying with such laws.
ii. A conflicted Councilmember is not only prohibited from voting on the matter for which he/she has a conflict, the Councilmember must also refrain from participating in any pre-decisional planning, discussion, deliberation and/or strategizing on the matter with City staff and his/her City Council colleagues and refrain from efforts to influence City Council colleagues and others participating in the decision-making process.
iii. As the analysis of conflicts laws as applied to individual circumstances can be complex, nuanced and often fact-specific, Councilmembers are strongly encouraged to be alert to potential conflicts and consult with the City Attorney, the Fair Political Practices Commission or their own legal counsel whenever there is a concern about a conflict and well in advance of any City Council consideration of the matter. Failure to comply with State laws can expose a Councilmember to significant penalties and other legal liabilities, including criminal liability. iv. If a Councilmember has a disqualifying conflict of interest, he/she must recuse himself/herselfthemselves from participating in the matter. In the context of a City Council meeting this means that the Councilmember must state the nature of the conflict on the records and step down from the dais, except in the case of matters to be approved on the Consent agenda. It is also noted that abstention from a matter is not the same as recusal because in abstaining the Councilmember remains on the dais, is counted toward the quorum and is therefore deemed to be participating in the making of the decision.

No Councilmember disqualified from participation under State law or the City’s Conflict of Interest Code shall remain at the Council dais during the debate or vote on any such matter. The Councilmember shall publicly state the grounds for disqualification on the record and upon acceptance by the Presiding Officer shall leave the Council dais during the debate or vote on the issue.

4.7 LIMITATIONS OF DEBATE
No Councilmember should be allowed to speak more than once upon any one subject until every Councilmember choosing to speak has spoken. A Councilmember who does not have the floor may interject and address the Presiding Officer with the following: (a) Questions of Privilege (e.g., audience members cannot hear, issue with conditions in the chambers or member needs to May 4, 2026 Special & Regular CC Mtg Page 303 of 344
Procedural Manual – City Council of the City of San Fernando 19 excuse himself/herself); (b) Points of Information (e.g., to get simple brief clarification on procedures or simple clarifying information related to the business at hand); or (c) Points of Order (e.g., to enforce rules of decorum or to disagree with Presiding Officer’s application of procedures).

Merely asking a question, or making a suggestion, is not considered as speaking. (Robert’s Rules of Order)

4.8 DISSENTS AND PROTESTS
During that portion of the agenda entitled General City Council/Board Member Comments and Liaison Updates, Aany Councilmember shall have the right to express dissent from, or protest to, any action of the City Council and request that the reason be entered into the minutes. Councilmembers should refrain from voicing their dissent or protest when roll call on the matter is being taken, however, incidental to voting Yes, No or Abstain the Councilmember may preface his/her vote with a very brief, concise and succinct statement of their reasoning. .. (Robert’s Rules of Order)

4.9 PROCEDURES IN ABSENCE OF RULES
Where these policies are silent as to a matter of procedure, the Presiding Officer may refer to Robert’s Rules of Order for guidance in making a ruling, provided that the ruling may be overturned by majority vote of members present. The foregoing notwithstanding no procedures shall be followed that violate applicable State or federal law. In the absence of a rule to govern a point or procedure, Robert’s Rules of Order shall govern. (Suggested League of California Cities Procedure)

5. ADDRESSING THE CITY COUNCIL

5.1 MANNER OF ADDRESSING THE CITY COUNCIL
A. During the public comment portion of a regular meeting, members of the public may address the City Council on agenda items before consideration or on any subject matter within the City Council’s jurisdiction. Members of the public who are physically present must address the City Council from the speaker’s podium and members of the public participating remotely must do so thorough the two-way remote participation means established by the City. No member of the public shall may begin speaking enter into any discussion without first being recognized by the Presiding Officer or the City Clerk in the case of those participating remotely. (Robert’s Rules of Order). All remarks and questions must shall be addressed to the City Council as a body and not to any individual Councilmember, City employee or member(s) of the audience. Presiding Officer and not to any individual Councilmember, staff member or other person.

B. Any member of the public who wishes to address the desiring to address the City Council in person shall present the City Clerk with a speaker’s card, stating his/her name. For purpose of To facilitate staff follow up, the speaker may also provide his/her address. Members of the public may call-in to the telephone May 4, 2026 Special & Regular CC Mtg Page 304 of 344
Procedural Manual – City Council of the City of San Fernando 20 number listed on the agenda, using the meeting ID and Passcode. When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video. [INSERT PROSESS FOR ONLINE PARTICIPANTS TO SPEAK]
C. Public Remote Participation: Effective January 1, 2026, members of the public may address the City Council remotely for all meetings of the City Council in the manner prescribed under the Brown Act as amended by Senate Bill 707 (Durazo)(“SB 707”) and these policies. The City shall have sole discretion as to the technological means most practical and feasible for allowing members of the public to participate remotely. All restrictions, limitations and rules applicable to members of the public who address the City Council in person shall apply to those addressing the City Council remotely, unless otherwise mandated under SB 707.

D. Remote Participation Disruption Policy: It shall be the policy of the City Council to adopt a procedure to manage disruptions to two-way remote participation tools during Brown Act meetings to comply with SB707. The following procedure shall apply constitute the adopted policy of the City for meetings of all bodies of the City subject to the Brown Act and these instructions shall be included in all posted agendas:

Pursuant to Senate Bill 707, each qualified legislative body shall provide two-way remote participation, ensuring public participation, not only in person but also through a two-way phone or video platform that includes but is not limited to Zoom or Microsoft Teams. In the event of a disruption that makes two-way remote participation not possible during a meeting, the legislative body shall recess for no less than one hour to make good faith efforts to restore service. If service cannot be restored after one hour, the legislative body shall adopt, by roll-call vote, a formal finding affirming that reasonable efforts were taken to resolve the disruption and that resuming the meeting serves the public interest more than further delaying it to find a resolution. To the extent lawfully agendized closed session matters appear on the agenda of the disrupted meeting, the body reserves the right to recess to closed session to address those agendized closed session items during the one-hour recess to mitigate delays in the transaction of business.

E. In lieu of in-person or remote comments, Mmembers of the public that cannot attend the meeting may also submit comments in writing a letter or statement to include in the record, which must be received by the City Clerk’s May 4, 2026 Special & Regular CC Mtg Page 305 of 344
Procedural Manual – City Council of the City of San Fernando 21 Office no later than 12:00 pm on the day of the meeting to be provided to the City Council and made available for public review. The City Clerk will not read written comments. and the member of the public must be present to address the City Council. Public comment will not be accepted via telephone or video conference, or other medium of communication.

F. During a public hearing, all remarks shall be limited to the subject under consideration. For a special meeting, members of the public may only address the City Council concerning items any item listed on the agenda. before or during consideration. Unlike regular meetings, the City Council does not have to allow public comment on non-agenda matters.

5.2 TIME LIMITATION AND TRANSLATION
A. Time Limits: Except as otherwise required under Government Code Section 54954.3(b)(2), Aany member of the public public member addressing the City Council, whether during the Public Statement portions of the agenda or as part of a separate public hearing, shall limit his/her address to three (3) minutes. The Presiding Officer or majority of the City Counsel reserve the right to shorten speaker time as reasonable and appropriate because of the presence of a large number of people wishing to speak on a matter, the volume of business before the City Council or other similar circumstances. unless further time is granted by the Presiding Officer or majority of the City Council.

B. Time Limits and Translation: Paragraph A notwithstanding, as required by Government Code Section 54954.3(b)(2), each legislative body of the City that is subject to the Brown Act shall provide at least twice the allotted time to a member of the public who utilizes a translator. The foregoing notwithstanding, as provided under Government Code Sectio 54954.3(b)(3), the legislative body shall be under no obligation to provide twice the allotted time when simultaneous translation equipment is used that allows the legislative body to hear the translated public testimony simultaneously.

C. Facilitating Third-Party Translation. As provided under Government Code Section 54953.4(b)(2)(B), the City is under no obligation to provide interpretation of any public meeting. Nevertheless, per Government Code Section 54953.4(b)(2)(A), the City Council shall reasonably assist members of the public who wish to translate a public meeting into any language or wish to receive interpretation provided by another member of the public, so long as the interpretation is not “disrupting” to the meeting, as defined in Government Code Section 54957.95. Per Government Code Section 54957.95(b)(1), “disrupting” means engaging in behavior during a meeting of a legislative body that actually May 4, 2026 Special & Regular CC Mtg Page 306 of 344
Procedural Manual – City Council of the City of San Fernando 22 disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following: (i) q failure to comply with reasonable and lawful regulations adopted by a legislative body or any other law; and/or (ii) engaging in behavior that constitutes use of force or a “true threat of force” within the meaning of Government Code Section 54957.95(b)(2). The City Clerk shall publicize instructions on how to request assistance which may include any of the following, as determined by City Council:
(1) arranging space for one or more interpreters at the meeting location; (2) allowing extra time during the meeting for interpretation to occur; and (3) ensuring participants may utilize their personal equipment or reasonably access facilities for participants to access commercially available interpretation services. As provided under Government Code Section Government Code Section 54953.4(b)(2)(C), (i) the City Council is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided in the manner described above; and (ii) no action shall be commenced or maintained against the City Council arising from the content or accuracy of any interpretation facilitated, assisted with, or provided in such manner.

D. The Presiding Officer shall have the discretion but not the obligation to allow members of the public to comment on items appearing on the agenda under Administrative Reports and Consent Calendar sections of the agenda.

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE
After a motion has been made, no member of the public shall address the City Council without securing permission of the Presiding Officer or by a majority vote of the City Council. (Suggested League of California Cities Procedure)

5.4 WRITTEN CORRESPONDENCE
The City Manager is authorized to receive and open all mail addressed to the City Council as a whole, and give it immediate attention to the end that all administrative business, not necessarily requiring City Council action, may be disposed of between City Council meetings. Any communication requiring City Council action will be reported to the City Council at its next regular meeting together with a report and recommendation of the City Manager. The City Manager is authorized to open mail addressed to individual Councilmembers, unless specifically requested otherwise from an individual member.

6. MOTIONS

6.1 POLICY OBJECTIVE PROCESSING OF MOTIONS
To ensure orderly, full and fair deliberation on matters for which City Council action is sought, the following rules shall govern the making, discussion and voting on motions during City Council meetings.

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Procedural Manual – City Council of the City of San Fernando 23 When a motion is made and seconded, it may be stated by the Presiding Officer before debate. A motion may be withdrawn by the mover without the consent of the Councilmember seconding it.

6.2 OPPORTUNITY TO ASK QUESTIONS AND COMMENT BEFORE MOTIONS Councilmembers shall refrain from making motions on any agendized matter under consideration until the Presiding Officer (i) has recognized and given all members of the City Council an opportunity to ask questions and offer comment on the matter; and (ii) opens the floor for the making of motions. Once all members of the City Council have had an opportunity to ask questions and/or comment on a matter, the Presiding Officer will ask Councilmembers if they have any additional questions and/or comments. If there are no additional questions or comments the Presiding Officer will then open the floor for the making of motions.

6.3 MAKING OF MOTIONS.

All motions shall require a second in order to be voted upon. Before a motion is seconded, the Presiding Officer may recognize Councilmembers who wish to make points of order, privilege or inquiry. When a motion is made and seconded, the Presiding Officer will state (i.e., recite the motion under consideration) before deliberation on the motion or voting.

6.4 WITHDRAWAL OF MOTIONS
A Councilmember may withdraw his/her motion at any time prior to a vote on the motion, without the concurrence of the Councilmember who seconded the motion. If the motion is withdrawn it is deemed removed from consideration and will not be voted on.

MOTIONS OUT OF ORDER
The Presiding Officer, or a majority of the City Council, may at any time permit a member to introduce an ordinance, resolution or motion presently on the agenda out of the regular agenda order. (Reference Sections 2.1) (Robert’s Rules of Order)

6.5 DIVISION OF MOTION
If a motion contains two or more divisible propositions, the Presiding Officer may, and upon request of a Councilmember shall (unless appealed by another Councilmember), divide the same into two separate motions. (Robert’s Rules of Order)
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6.6 PRECEDENCE OF MOTIONS
When a main motion is before the City Council, no other main motion shall be entertained except the following:
a. Adjourn
b. Fix Hour of Adjournment
c. Table
d. Previous Question
e. Amend
f. Postpone
(Robert’s Rules of Order).

6.7 MOTION TO ADJOURN (NOT DEBATABLE)
A motion to adjourn shall be in order at any time except as follows:
a. When repeated without intervening business or discussion, b. When made as an interruption of a Councilmember while speaking, c. When the previous question has been ordered, or
d. While a vote is being taken.

A motion to adjourn “to another time” (i.e., to an adjourned meeting) shall be undebatable and unamendable, except as to the time set. (Robert’s Rules of Order)

6.8 MOTION TO FIX HOUR OF ADJOURNMENT
A motion to specify a definite hour to which the subject meeting shall be adjourned is undebatable and unamendable, except as to the time set. (Robert’s Rules of Order)

6.9 MOTION TO TABLE
A motion to table shall be used to temporarily bypass the subject and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be “taken from the table” at any time prior to the end of the next meeting. (Robert’s Rules of Order)

6.10 MOTION TO CALL FOR THE PREVIOUS QUESTION
Such a motion shall be used to close debate on the main motion and shall be undebatable. If the motion fails, debate shall be reopened if the motion passes, a vote shall be taken on the main motion. (Robert’s Rules of Order)

6.11 MOTION TO AMEND
A motion to amend shall be debatable only as to the amendment. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject May 4, 2026 Special & Regular CC Mtg Page 309 of 344
Procedural Manual – City Council of the City of San Fernando 25 shall be acceptable and voted first, then the main motion as amended. (Robert’s Rules of Order)

6.12 MOTION TO CONTINUE
Motions to continue to a definite time shall be amendable and debatable as to suitability of postponement and time set for postponement. (Robert’s Rules of Order)

6.13 GENERAL CONSENT
Unless otherwise required as noted in Section 7.2, the City Council may by general, unanimous or silent consent do business with less regard for formal motions.

Where there appears to be no objection, the formality of voting can be avoided by the Presiding Officer asking if there is any objection by any Councilmember to the proposed action, and, if there is none, the Presiding Officer shall announce the result. The action thus taken is by general consent of the City Council. (Robert’s Rules of Order)

7. VOTING

7.1 VOTING PROCEDURE
Motions shall be adopted by voice vote, roll call vote or by the general consent/“no objection” method, as described in Section 6.11. The results of the vote shall be entered in full in the minutes.

The order of a roll call vote shall be designated by the City Clerk, with the Mayor voting last.

Except as otherwise provided herein, the “no objection” method for expediting lengthy agendas may be used unless any Councilmember requests a voice or roll call vote. The approval of the motion in the minutes shall be reflected as a “no objection” vote or that the motion “carried passed unanimously”. (Robert’s Rules of Order)
Roll call votes shall be taken on all ordinances, resolutions, or orders for the payment of money unless the vote is unanimous.

Motions requiring a 4/5ths affirmative vote shall should be announced by City staff prior to City Council consideration of the motion.

7.2 VOTING
Every ordinance, resolution or order for the payment of money requires three affirmative votes (with the exception of urgency ordinances, which require four affirmative votes). Any member may change his vote on any item before the next May 4, 2026 Special & Regular CC Mtg Page 310 of 344
Procedural Manual – City Council of the City of San Fernando 26 order of business. The votes shall be lost motions and may be reconsidered. (Robert’s Rules of Order)

7.3 [RESERVED] FAILURE TO VOTE
Every Councilmember should vote unless disqualified for cause. Abstentions shall not be counted as a vote.

7.4 RECONSIDERATION
Any Councilmember who voted with the majority may move a reconsideration of any action, provided (i) the motion is made at the same meeting as the action to be reconsidered was taken; (ii) it is seconded; and (iii) the action to be reconsidered is one that may be lawfully reconsidered. In addition to the foregoing, where the action to be reconsidered was the main subject of a quasijudicial proceeding (e.g., a land use appeal or entitlement application etc.), a motion for reconsideration may only be made if the applicant, appellant or other party whose interest was the subject of the proceeding is still present and is given an opportunity to address the City Council on the motion to reconsider and, if the motion to reconsider was successful, any alternative action taken by the City Council.

The motion for reconsideration may be seconded by any Councilmember. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the City Council.
(Robert’s Rules of Order)

7.5 RESCISSION
Any Councilmember may make a motion to rescind (i.e., undo) a prior action of the City Council, provided (i) the motion is seconded and (ii) the action to be rescinded is one that may legally be rescinded. Any Councilmember may second the motion to rescind. A motion to rescind:
(a) Does not bring a matter back for further consideration or debate if adopted. It simply nullifies the prior action;
(b) Can be brought at anytime, subject to any legal limitations or restrictions on the ability of the City Council to rescind a prior action; (a)(c) May be made by any Councilmember.

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8. RESOLUTIONS

8.1 RESOLUTIONS PREPARED IN ADVANCE
Where a resolution has been prepared in advance, the procedure shall be:
staff/City Council report (if needed), discussion (if needed), motion, second, City Council votes, and results declared. All resolutions shall be read in full, unless the full reading is waived by unanimous consent of the City Council. Items of the Consent Calendar are automatically deemed to have the full reading waived by common consent. (Suggested League of California Cities Procedure)

8.2 RESOLUTIONS NOT PREPARED IN ADVANCE
Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Attorney or City Manager to prepare a resolution for presentation at the next City Council meeting. (Suggested League of California Cities Procedure)

8.3 URGENCY RESOLUTIONS
In matters of urgency, a resolution may be presented verbally in motion form together with specific instructions for written preparation for later execution. After the resolution has been verbally stated, the voting procedure for resolutions prepared in advance as stated in Section 8.1 shall be followed. Urgency resolutions shall be avoided except when absolutely necessary and shall be avoided entirely when resolutions are required by law or in improvements acts, zoning matters and force account work on public project. (Suggested League of California Cities Procedure)

9. ORDINANCES

9.1 ORDINARY APPROVAL OF ORDINANCES.
a. Per Government Code Section 36934:

1. Ordinances require two readings to be adopted/approved: one to introduce the ordinance (first reading) and a second to adopt/approve the ordinance (second reading);

2. The second reading of an ordinance may not occur within 5 days of the first reading;

3. Second readings may only occur at regular or adjourned regular meetings; and

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If the motion to approve an ordinance for first reading was unanimous, the second reading of the ordinance may be agendized under the Consent Calendar. Following the second reading approval of an ordinary ordinance, the City Clerk shall comply with all notice and publication requirements called for under the Government Code or any other statutes governing the subject matter of the ordinance. Per Government Code Section 36937, ordinary ordinances become effective 30 days from the date the ordinance was approved/adopted for second reading. b. Per Government Code Section 36936 all ordinances require a recorded majority vote of the total membership of the City Council irrespective of the number of City Councilmembers’s present (i.e., a minimum of 3 votes in favor of the ordinance are needed).
c. When applicable law requires the conduct of a public hearing as part of the approval process for an ordinance, the City Council shall conduct a public hearing and comply with all other noticing and publication requirements required by law.

9.2 URGENCY ORDINANCES; INTERIM ORDINANCES.
a. Ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code Section 36937(b); and interim ordinances within the meaning of Government Code Section 65858, including extensions of the same take effect immediately without the need for a second reading or a 30-day waiting period before becoming effective. The City shall comply with all noticing, publication, public hearing and finding requirements for all such ordinances.

9.1 INTRODUCTION (FIRST READING)
At the time of introduction, an ordinance shall be read in full, unless, after reading the title, reading is waived by unanimous consent of the City Council.

The procedure for introduction of an ordinance shall be: reading of the title by the Presiding Officer or City staff member, motion to introduce first reading, second, discussion (if needed), City Council votes, and results declared. (Suggested League of California Cities Procedure)
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9.2 ADOPTION (SECOND READING)
With the sole exception of ordinances which take effect immediately (as outlined in the following sections), no ordinance shall be adopted by the City Council on the day of introduction, nor within five days thereafter, nor at any time other than a regular or adjourned meeting.

If the Ordinance was unanimously approved at the time of introduction, adoption (second reading) of the ordinance may be placed on the Consent Calendar with the recommendation that City Council waive full reading of the ordinance and adopt by title only. If it was not unanimously approved at the time of introduction, the ordinance shall be read in full unless, after reading the title, the full reading is waived by unanimous consent of City Council. Unless approved on the Consent Calendar, the procedure for adoption of an ordinance shall be:
reading of the title by the Presiding Officer or City staff member, motion to pass, second reading and adoption of ordinance second, discussion, vote and result declared. (Suggested League of California Cities Procedure)

9.3 AMENDMENT FOLLOWING INTRODUCTION
In the event that an ordinance is altered after its introduction, a motion for an amended introduction shall be required. The ordinance shall not be considered for adoption until five days thereafter and not at any meeting other than a regular or adjourned meeting. The correction of typographical or clerical errors shall not constitute making an alteration within the meaning of this Section.

9.4 EFFECTIVE DATE
All ordinances, except as listed below, shall become effective 30 days after adoption, or upon such later date as may be designated in the ordinance. The following ordinances shall become effective immediately upon adoption:
a. Urgency Ordinances;
b. Ordinances calling, or otherwise relating to, an election; c. Ordinances relating to street improvement proceedings; d. Ordinances relating to taxes for the usual and current expenses of the City; or
e. Ordinances covered by particular provisions of law prescribing the manner of their passage and adoption.

9.5 PUBLISHING
It shall be the duty of the City Clerk to cause each ordinance to be published within 15 days after adoption with the names of those May 4, 2026 Special & Regular CC Mtg Page 314 of 344
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9.6 URGENCY ORDINANCES
Any ordinance declared by the City Council to be necessary as an urgency measure for preserving the public peace, health or safety, and containing a statement of the reasons for its urgency, may be introduced and adopted at the same meeting. Such Ordinance must be passed by at least four affirmative votes.

10. [RESERVED] MINUTES

10.1 PREPARATION OF MINUTES
It is the City Clerk’s responsibility to maintain the record (minutes) of City Council meetings. Minutes shall be approved by the City Council, to lend further weight to the accuracy and completeness of the record. The City Clerk shall have exclusive responsibility for preparation of the minutes and any directions for changes to conform with fact shall be made by action of the City Council.

The City Clerk shall keep “Action Minutes” in order to maintain a full and true record of all proceedings of the City Council. The minutes shall consist of a clear and concise statement of each and every City Council action including the motions made and the vote thereon. Reasons for making motions or voting, City Council debate and audience reaction are generally not included in the minutes. Such items may be included if considered to be particularly relevant or otherwise necessary by the City Clerk.

10.2 ABSENCE OF CITY CLERK
If the City Clerk is absent from a City Council meeting, the Deputy City Clerk shall act. If there is none, the Mayor shall appoint one of the Councilmembers as City Clerk Pro Tem. (Government Code Section 36804)

11. REORGANIZATION

11.1 11.1 SELECTION OF MAYOR AND Vice-Mayor
Pursuant to Government Code Section 36801 “The City Council shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Elections Code Sections 10262 and 10263 and, following the declaration of the election results and the installation of elected officials, choose one of its members as Mayor and one of its members as Mayor Pro Tempore.” The terms of office of the Mayor of the City Council and ViceMay 4, 2026 Special & Regular CC Mtg Page 315 of 344 Procedural Manual – City Council of the City of San Fernando 31 Mayor shall be for one year, or until their successors have been chosen. In those years in which a general municipal election is not held, the City Council shall choose a Mayor of the City Council and Vice-Mayor at the first regular meeting in December. Annually, the City Council shall undertake a reorganization to choose one of its members to serve as Mayor and another to serve Vice-Mayor/Mayor Pro Tempore. The dates for undertaking the annual reorganization shall be as follows:
(a) In even numbered years, the City Council, as mandated by Government Code Section 36801, shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Sections 10262 and 10263 of the Elections Code and, following the declaration of the election results and the installation of elected officials, choose one of its number as mayor, and one of its number as mayor pro tempore.
(b) In odd numbered years, the City Council shall meet at the first regular meeting date falling on or immediately following the one-year anniversary of the date of the prior year reorganization.

Nothing herein shall be deemed or construed to prohibit any person from serving any number of consecutive one-year terms as Mayor or Vice-Mayor mayor pro tempore. in any office in this City.

The following procedure shall be used:

Election of Mayor:
a. City Clerk opens the nominations for the position of Mayor b. Nomination(s) is/are made for Mayor, and seconded
c. Hearing no objections, motion to close nominations
d. City Clerk conducts a roll call vote and each Councilmember announces their his/her vote selection vote for Mayor from among the nominees. e. The first nominee to receive at least 3 votes shall be the City Council appointee for Mayor. If no nominee receives 3 votes during the first round of voting, nominees receiving 1 vote or less will be removed from further consideration and successive rounds of voting from the remaining nominees will be conducted in the same manner until there is a nominee receiving at least 3 votes.
f. If after 5 rounds of voting no nominee succeeds in obtaining 3 or more votes, the City Council by majority vote may agree on some alternative means of selecting the Mayor from among the remaining nominees, including methods of chance, drawing names, removing one or more Councilmembers from consideration, and/or vacating the current seat.
g. until a Mayor is elected by majority vote
h.g. City Clerk announces the results
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11.2 SELECTION OF CITY COUNCIL LIAISONS AND DELEGATES
After the procedure prescribed in Section 11.1 has been completed, the Mayor, with the consent of a majority of the City Council, may appoint new City Council liaisons/delegates to the various City Committees and Commissions, or as liaison/delegate to any other organization as may be appropriate. Nothing in this Section would prohibit the Mayor, with approval of a majority of the City Council from making changes or other appointments during any other time.

11.3 REORGANIZATION CITY COUNCIL MEETING
The reorganization meeting shall be limited to reorganization-related matters, the consent calendar matters, ordinance that require a second reading of a previously introduced ordinance, any matters the City Council has previously directed to be heard at the reorganization meeting, and any urgent matters identified by City staff that cannot reasonably be postponed to the next City Council meeting.

12. COMMITTEES

12.1 GENERAL
The Mayor may, subject to concurrence of a majority of the City Council: (a) designate standing and ad hoc committees (collectively “Committee”); and (b) make appointments to all committees.

Each standing committee shall consist of two (2) Councilmembers. An ad hoc committee may consist of either one or two Councilmembers.

12.2 PURPOSE
The primary purpose of each Committee is to provide a forum for the thorough vetting of matters within the committee’s subject matter jurisdiction, before they are presented to the City Council. A secondary purpose is to provide guidance to City staff on matters within the committee’s subject matter jurisdiction, enabling staff to obtain interim guidance as they develop and refine matters for presentation to the City Council. The objective is to eliminate, to the extent possible, those situations where the City Council is forced to deal with large and difficult issues at their meetings without any prior formal discussion or analytical input to guide staff’s work product.

Ad hoc committees shall have a clear and definite scope and will be dissolved upon completion of the scope, unless otherwise extended by the City Council with a new scope. Ad hoc committees are less formal than standing committees and are therefore not subject to the requirements of the Ralph M. Brown Act.

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12.3 LIMITATIONS ON AUTHORITY
No committee may approve a contract or expenditure of funds.

No committee may provide any direction to City staff, the City Attorney, or consultants engaged by the City, except that a City Council standing committee may provide such direction at a duly noticed meeting of a standing committee, where such direction concerns a matter that is within the subject matter jurisdiction of the standing committee, such direction does not conflict with the policies or direction established by the City Council, and where such direction will not result in an expenditure of resources in excess of the applicable amounts allocated in the approved annual budget.

12.4 APPLICABLE LAWS AND REGULATIONS
All City Council standing committees shall comply with the requirements of the Ralph M. Brown Act. All City Council standing committees shall comply with the procedures set forth in Sections 1 through 5, inclusive, of this Procedural Manual, to the extent reasonably practicable. In the event of any conflicts between the provisions of Sections 1 through 5 and the provisions of this Section 12, the latter shall control.

12.5 MEETING DATE AND TIME
By agreement of both members, each standing committee shall establish a time and place for regular meetings, as required by the Ralph M. Brown Act. In order to minimize the extra demands on City staff, and to maximize public participation, each standing committee shall, to the maximum extent possible, conduct its business at the regularly scheduled meeting.

12.6 QUORUM
Only one member of a committee must be present in order to establish a quorum.

The scheduling of meetings so as to facilitate the participation of both members of a two-person committee is strongly encouraged.

12.7 STAFFING
The City Manager shall appoint a staff member to be the primary staff liaison for each standing committee. The designated staff liaison shall coordinate all meetings of the standing committee, ensure that each meeting is recorded via audio-tape and cause the recorded audio-tape(s) to be delivered to the City Clerk upon completion of the meeting. The recorded audio-tape(s) shall be retained by the City Clerk for the same period as recorded audiotapes of City Council meetings.

The designated staff liaison shall work with the City Manager to ensure that the appropriate staff member(s) attend the meetings of the standing committee, and that the direction provided by the standing committee is carried out.

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12.8 AGENDAS
The agenda for all regular meetings of a standing committee, with all background staff reports, shall be available to the public at the meeting and 72 hours in advance of the regular meeting (24 hours in advance of a special meeting) at the City Clerk’s office. The Agenda may be amended in accordance with State law, prior to any meeting.

When the City Council desires to have an item placed on an agenda for an upcoming meeting of a standing committee, the City Council shall provide the designated staff liaison with that directive at a meeting of the City Council. At that time, the City Council may also charge the designated staff liaison with the responsibility for conducting preliminary research and collecting/preparing any written materials that may aid the Committee in its discussion of the matter.

12.9 REPORT ON ACTIVITIES OF STANDING COMMITTEES
The agendas for City Council meetings shall include a section entitled Standing Committee Updates. The Committee Chair is responsible for making a brief report on the activities of the committee to the full City Council. If there is nothing to report, then “Nothing to Report” is an acceptable comment.

All written materials presented to a standing committee are public records, and shall be maintained as directed by the City Clerk.

13. PROCEDURE FOR FILLING CITY COUNCIL VACANCIES

13.1 If a vacancy occurs to any City Council seat, the vacancy may be filled by appointment or by special election in compliance with Government Code Section 36512(b). The filling of vacancies by appointment shall be subject to the restrictions of Government Code section 36512(d)(1) which prohibits the filling of a vacancy by appointment if the appointment would result in a majority of the members serving on the City Council being appointees.

13.1 13.2 If the City Council elects to fill a vacancy to a City Council seat by appointment, any appointment shall be made in subject to the following procedures:
a. At a regular or special meeting of the City Council, the City Council shall direct the City Clerk to make an application available, at the earliest possible date and time, for individuals interested in being appointed to the vacant City Council seat, and establish a reasonable due date for the applications. b. At a regular or special meeting of the City Council, the City Council will allow all applicants to address the City Council for the purpose of stating their experience and qualifications for being granted the appointment. The City Council shall determine the uniform amount of time candidates will receive to address the City Council.
b.

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Procedural Manual – City Council of the City of San Fernando 35 c. Following the presentations by potential appointees, the City Council will receive comment from interested members of the public.
c.
d. Following public comment, the City Council may commence deliberation on one of the following options:

d.
i. Make an appointment to fill the vacant City Council position and direct the City Clerk to administer the Oath of Office; or i.
ii. Defer making an appointment until Councilmembers have had additional time to consider the applicants, and a further opportunity should they wish to interview the finalists one-on-one. ii.
e. As provided under Government Code Section 36512, if the City Council does not fill the vacancy by appointment within 60 days from the date of the vacancy or fails to call an election within 60 days from the date of the vacancy, the vacant seat shall automatically be filled by election as provided under Government Code section 36512 and other applicable laws.

14. PRIORITY GOAL SETTING MEETING

14.1 The City Council shall hold a special study session every year during the budget process to set priorities and goals for the subsequent fiscal year. The purpose of setting goals and priorities is to provide the City Manager with guidance for allocating funds in the City Manager’s Proposed Budget.

14.1 a. City Council goals articulate city-wide long-term strategic goals and objectives that the organization strives to achieve over the next three to five years. Goals tend to remain relatively stable over time.
a.
b. Priorities are specific short-term items that are reasonably achievable in the upcoming fiscal year. Priorities typically fit within city-wide goals but provide more specific focus for the upcoming fiscal year.
b.

14.2 When setting goals and priorities, City Council shall take into consideration staff resources available to accomplish said goals and priorities. The goals and priorities should be reviewed semi-annually (i.e., twice a year) with the City Manager and updated to reflect goals and priorities that are reasonably attainable given limited staff resources.

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15. OFFICIAL LETTERHEAD AND OTHER STATIONERY USE POLICIES

15.1 AUTHORIZED USE OF LETTERHEAD
Official City letterhead or any other official Stationery of the City must be used with care to avoid misunderstandings, including but not limited to, misrepresentations of official City Council-approved policies or actions. When authorized or otherwise directed by a majority of the City Council at a duly noticed meeting of the City Council, official City letterhead and/or other official Stationery may be used by members of the City Council to communicate official City Councilapproved action or policy. Without the prior approval of the City Council but subject to the restrictions and requirements of this Section below and Section

15.3, an individual Councilmember may use official City letterhead and/or other official Stationary for the following purposes, provided the Councilmember makes clear in the correspondence that he or she is communicating in his or her individual capacity and not on behalf of the City or the City Council as a body: (i) to acknowledge the receipt of communications submitted to the Councilmember by members of the public; (ii) to offer simple congratulations or appreciation to members of the public for their civic involvement or personal achievements which reflect positively on the San Fernando community; (iii) to offer simple condolences and/or best wishes to members of the public who have endured personal hardship or loss; (iv) to respond to inquires by members of the public seeking publicly available and non-privileged information about City programs or services; or (v) to request information from other public agencies or non-City organizations; or (vi) to express personal support for legislation or other public policies or initiatives, provide it is made clear by the Councilmember that the Councilmember is expressing such support in his or her individual capacity and not on behalf of the City Council as a body.

15.2 UNAUTHORIZED USE OF OFFICIAL LETTERHEAD OR OTHER OFFICIAL STATIONERY In addition to any other prohibition set forth under this Chapter, elsewhere in this Manual, under the San Fernando Municipal Code or State law or Federal law, no member of the City Council communicating with any other person or entity through the medium of official City letterhead or other official Stationery of the City, may represent that he or she is communicating or otherwise acting in a representative capacity for the City Council or the City or communicating a position or opinion in the name of the City Council or the City unless the City Council has been expressly authorized to do so by a majority of the City Council at a duly noticed meeting of the City Council. The City Council reserves the right to request that any communications using City letterhead or other City Stationery which are issued in the name of the City Council or the City must be reviewed and vetted by the City Council as a body at a duly noticed meeting of the City Council before the communication is disseminated. Under no circumstances may City letterhead or other official Stationary be used in any manner that (i) would May 4, 2026 Special & Regular CC Mtg Page 321 of 344
Procedural Manual – City Council of the City of San Fernando 37 constitute a violation of Government Code Section 8314, Government Code Section 82041.5 or any other applicable statute or regulation governing the use of public resources; or (ii) that discloses confidential or privileged information that a Councilmember has acquired in his or her official capacity as a member of the City Council where such disclosure may only be made with the consent of the City Council acting as a body and such consent has not been formally granted by the City Council acting as body.

15.3 PREPARATION OF COMMUNICATIONS USING OFFICIAL LETTERHEAD OR OTHER

OFFICIAL STATIONERY
It shall be the official policy of the City to have all City Councilmember communications using official City letterhead or other official Stationery prepared by secretarial staff of the City Manager’s office, with prior verbal or written notice by the requesting Councilmember to the City Manager. City secretarial staff may not commence the drafting of such communications until the City Manager has confirmed either verbally or in writing that the City Manager has been notified of a Councilmember’s request to communicate using official City letterhead or other official Stationery of the City. The City Manager reserves the right to review all such communications before they are disseminated to verify compliance with these policies and the City Manager further reserves the right to seek input and direction from the City Council at a duly noticed meeting of the City Council before authorizing staff to disseminate any such communications. Councilmembers shall not receive personalized official letterhead or Stationery nor shall Councilmembers be entitled to maintain their own stock of letterhead or Stationery or maintain electronic templates of such Stationery. The rights and duties of the City Manager under this Chapter shall be delegated to the person who has been formally designated by the City Manager or a majority of the City Council to act in place of the City Manager during any period time in which the City Manager is on vacation, on extended leave or is otherwise physically unable to discharge his or her duties at the time the request is made.

15.4 COUNTERFEIT LETTERHEAD OR STATIONERY
Except as may otherwise be allowed under City Council Ordinance No. 1724Resolution No. 6904 approved April 2, 2024May 5, 2003, no member of the City Council may affix the City seal or any other City logo on any personal letterhead, Stationery or any other written document, whether or not such letterhead, Stationery or document is transmitted in paper form or electronically.

All such written communications improperly bearing the City seal or any other City logo shall be deemed unauthorized and counterfeit.

15.5 DEFINITIONS
a. “City seal” shall have the same meaning as set
forth under Section 1-13 of the San Fernando
May 4, 2026 Special & Regular CC Mtg Page 322 of 344
Procedural Manual – City Council of the City of San Fernando 38 Municipal Code as the same may be amended
from time to time. The City seal as described
under Section 1-13 appears as follows:
b. “City logo(s)” shall have the same meaning as
set forth under Section 1-13 of the San Fernado
Municipal Code as the same may be amended
from time to time. City logos as described
include the following depictions:
shall mean and include all logos or designs used
for purposes of symbolically representing the
authority of the City of San Fernando and the
capacity of its officers, employees and agents
as representatives of the City of San Fernando.

City logos include, but are not limited to this
image:

16. STATEMENTS OF ECONOMIC INTEREST

16.1 FORM 700 STATEMENT OF ECONOMIC INTERESTS OVERVIEW
One of the main laws designed to prevent self-dealing in governmental decisionmaking is the Political Reform Act of 1974 (the PRA). The PRA is codified under the California Government Code. The PRA requires that most state and local government officials disclose their personal income and assets, as well as disqualify themselves from participating in certain governmental decisions that may impact their personal economic interests. As required under the PRA, local elected officials must annually disclose their economic interests through a form referred to as the Form 700 – Statement of Economic Interests (the Form 700).

The Form 700 is filed annually with the City Clerk. Any member of the public is permitted to inspect and copy a Form 700 during normal business hours.

Members of the City Council and the Planning and Preservation Commission shall May 4, 2026 Special & Regular CC Mtg Page 323 of 344
Procedural Manual – City Council of the City of San Fernando 39 be mindful of PRA requirements to complete an annual Form 700 and to complete the same upon assuming and departing from public office also as required under the PRA.

16.2 FILING OF FORM 700

Pursuant to Assembly Bill 1170 signed by the Governor on September 6, 2024, effective January 1, 2025, Statements of Economic Interests (Form 700) filed by a Councilmembers must be filed electronically with the FPPC using the FPPC’s electronic filing system. The FPPC is the filing officer for Councilmembers.

Councilmembers should consult with the City Clerk and the FPPC regarding applicable filing deadlines. For questions regarding e-filing or login ID and password, Councilmembers may email [email protected]. For specific questions about reporting requirements, Councilmembers should contact the FPPC at [email protected] or 1-866-ASK-FPPC.

TIMELY SUBMISSION OF ANNUAL STATEMENTS OF ECONOMIC INTEREST The City Clerk notifies those required to file a Form 700 of the precise filing deadline. Under State law, annual Form 700’s are due by or before April 1st of each year or such other date as the Fair Political Practices Commission may prescribe by regulation for local elected officials. The Form 700 must also be filed within thirty (30) days of assuming or leaving office. Irrespective of notice provided by the City Clerk or any other City official or employee, it is the individual responsibility of each member of each City Council and each member of the Planning and Preservation Commission to keep themselves aware of filing deadlines and to file a Form 700 by or before the prescribed deadline.

16.3 REVIEW BY CITY CLERK AND CITY ATTORNEY
The City Clerk, as the City’s filing officer for the submission of Form 700’s, shall perform those duties set forth under Government Code Section 81010 and such other tasks, duties and responsibilities as may be prescribed by the Fair Political Practices Commission. Upon request made by a City Councilmember or member of the Planning and Preservation Commission, the City Attorney shall also conduct a facial review of the requesting filer’s Form 700. The City Attorney shall be given a minimum of ten (10) calendar days to complete its review. A facial review consists of reviewing statements for the following items: (a) the cover sheet includes the name and address of the filer, the period covered and the type of statement; (b) the summary page is completed and the required schedules are attached; (c) all information is legible and readable reproductions of the statement can be made; and (d) the verification is complete. Neither the City Clerk nor the City Attorney are responsible for verifying the truth of representations made by a filer in their Form 700 nor are they under any duty to perform any sort of investigation or inquiry as to the truth or accuracy of such May 4, 2026 Special & Regular CC Mtg Page 324 of 344
Procedural Manual – City Council of the City of San Fernando 40 representations or whether a filer has fully identified all disclosable interests. The filer shall be solely and exclusively responsible for any errors or omissions in the filer’s Form 700, notwithstanding review by the City Clerk or the City Attorney.

SECTION 17. MISCELLANEOUS

17.1 Consultation with City Attorney.

A. Any Councilmember should be able to contact and consult with the City Attorney to discuss any matter within the subject matter jurisdiction of the City, and for general information regarding conflict of interest issues, FPPC filing requirements, ethics-related issues and the like, without such information having to be shared with other Councilmembers, unless the City Attorney is ethically required to disclose such information to the full City Council as a whole pursuant to applicable State Bare Rules or other applicable laws. Councilmembers may also consult with the City Attorney to obtain non-confidential information or clarification on matters of potential interest to the Councilmember without such inquiry or information having to be shared with the full City Council, unless the City Attorney is ethically required to disclose such information to the full City Council. Furthermore, the City Attorney, in his/her discretion and professional judgement, may also share such information with the full City Council if it relates to or otherwise informs (i) a matter that is currently being considered by the City Council or that is agendized for consideration at an upcoming meeting of the City Council; or (ii) a topical and/or hotly contested matter of concern or interest to all Councilmembers or to the larger San Fernando community. The City Attorney shall notify a Councilmember in advance if he/she believes such information should be shared with all members of the City Council. It is also understood that by communicating with individual Councilmembers in such a manner, no attorney-client relationship shall exist, or be created, as between the City Attorney and individual Councilmembers.

B. Work to be performed by the City Attorney which is requested by an individual Councilmember requiring substantial research or activity (more than five (5) hours) should be assigned based on approval by the City Manager.

17.2. Communications between Councilmembers and Employees A. Purpose: This policy established the procedure for (i) staff contacts initiated by Councilmembers; and; (ii) councilmember contacts initiated by employees. This policy is intended to establish clear and proper channels of communication between Councilmembers and employees and to promote the efficient use of staff time.

B. Councilmember-Initiated Contacts. Each Councilmember shall comply with the provisions of Section 2-123 (Relations with council) of the San Fernando Municipal Code (hereinafter, "Section 2-123") with respect to interactions between the Councilmember and subordinate employees of the City Manager. Section 2-123 provides in relevant part:

May 4, 2026 Special & Regular CC Mtg Page 325 of 344
Procedural Manual – City Council of the City of San Fernando 41 The City Council and its members shall deal with the administrative services of the city only through the city manager, except for the purpose of inquiry, and neither the City Council nor any member of the City Council shall give orders to any subordinates of the city manager. For purposes hereof, "inquiry" means any and all communications short of giving orders, directions, or instructions to any member of the administrative staff. Such staff members shall provide all information reasonably requested by any councilmember. The city manager shall take orders and instructions from the city council only when sitting in a duly convened meeting of the city council and no individual councilmember shall give any orders or instructions to the city manager….” C. Employee-Initiated Contacts. When an employee is required to make contact with a Councilmember in the course of the employee’s performance of his/her official job duties, a Councilmember may participate in such employee-initiated contact, provided the employee was authorized to initiate such contact by his or her department head or the City Manager. All requests by employees other than department heads to speak to a Councilmember regarding City related business shall be submitted to their department head or the City Manager for consideration. The request will include the subject matter and the reason necessitating the contact. Employees are not to contact Councilmembers directly regarding non-City business on City time; failure to comply with this directive may result in disciplinary action. The foregoing does not prevent employees from contacting Councilmembers on purely personal/social matters unrelated to the discharge of the employee’s official duties D. Miscellaneous.

1. Individual Councilmembers shall refrain from initiating communications or other similar contacts with any representative of City collective bargaining units for the purpose of negotiating with such bargaining units on the City’s or City Council’s behalf in outstanding contract negotiations. A Councilmember shall not hold himself or herself out as the City’s designated labor negotiator or as someone speaking on the City Council’s behalf, unless he or she has been appointed to act in such capacity by the City Council.

2. In the event of an unsolicited communication or contact initiated by any representative of a City collective bargaining unit (including any City employee acting in a representative capacity on behalf of his or her bargaining unit) during outstanding contract negotiations, the Councilmember shall refrain from disclosing any privileged or otherwise confidential information or documentation to the bargaining unit representative, including, but not limited to, any privileged or confidential information obtained in closed session. During such unsolicited communications or contacts, Councilmembers shall refrain from providing any promises or assurances as to the outcome of any negotiations and shall promptly disclose any information or documentation provided to the Councilmember by the bargaining unit representative that is pertinent to the negotiations to the City Manager so that it may be shared with, and vetted by, the full membership of the City Council, the City Manager and the City’s designated labor negotiator(s). Nothing in this paragraph shall be construed to grant permission to an individual Councilmember to disclose any information or documentation that is privileged or otherwise confidential at any other time, including times when the City is not engaged in contract May 4, 2026 Special & Regular CC Mtg Page 326 of 344
Procedural Manual – City Council of the City of San Fernando 42 negotiations with any one or more of its collective bargaining units.

May 4, 2026 Special & Regular CC Mtg Page 327 of 344
From: Julia Fritz
To: Julia Fritz
Subject: RE: Redlined Version Proposed Edits - City Council Procedural Manual Date: Thursday, April 2, 2026 10:01:16 AM
Attachments: image001.png
image002.png
image003.png
From: Mary Mendoza <[email protected]>
Sent: Monday, March 30, 2026 4:53 PM
To: Julia Fritz <[email protected]>
Cc: Kanika Kith <[email protected]>; rpadilla <[email protected]>; Crystal Solis <[email protected]>
Subject: Re: Redlined Version Proposed Edits - City Council Procedural Manual Hi Julia,
Here are a few updates/suggestions I have.

I am going on the printed version you gave me .

1.7 CLOSED SESSION REQUIREMENTS
There is currently no reference to the handling of handouts or emails distributed in connection with Closed Session. I believe it would be important to clearly state that such materials are to be returned at the end of Closed Session unless the City Manager or City Attorney expressly indicates otherwise.

It should also be made clear that Closed Session materials are confidential and may not be shared or distributed to anyone, except as authorized or directed by the City Manager, City Attorney, or established Council protocol.

1.8 define Super Majority

5.1.E
I would prefer that written public comments be due by 8:00 a.m. on the day of the meeting instead of 12:00 noon.

While I understand others may feel differently, receiving written public comments at noon does not leave enough time for me to thoughtfully review them before the meeting. By that time, I am already finalizing my notes and preparing for the evening meeting.

For that reason, an earlier deadline would be much more practical and beneficial.

ATTACHMENT "B"
May 4, 2026 Special & Regular CC Mtg Page 328 of 344
Section 17 Miscellaneous
I plan on adding this section. I am still working on some of the wording. You will have it by Wednesday.

E. Councilmembers Safety as it relates to Use of City Hall Mary Mendoza
Safety of City Council Members
Get Outlook for iOS
From: Julia Fritz <[email protected]>
Sent: Wednesday, March 25, 2026 4:08 PM
Cc: Kanika Kith <[email protected]>; rpadilla <[email protected]>; Crystal Solis <[email protected]>
Subject: Redlined Version Proposed Edits - City Council Procedural Manual Good afternoon, Mayor Fajardo and Councilmembers.

Please find attached the most recent redlined version of proposed edits to the City Council Procedural Manual for your review, ahead of consideration at the April 6, 2026 City Council meeting.

Thank you.

Regards,
Julia Fritz, CMC
City Clerk
117 Macneil St | San Fernando, CA 91340
Tel (818) 898-1204 | Fax (818) 361-7631
[email protected] | www.sanfernando.gov
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AGENDA REPORT
CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Vice Mayor Victoria Garcia and Councilmembers
From: Mayor Joel Fajardo
Date: May 4, 2026
Subject: Discussion Regarding the City’s Former Agreement Related to District B in the Downtown Mall Area
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council to receive and file the report and provide direction to staff as appropriate, and take any related action, including adoption of a resolution if deemed necessary.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the April 6, 2026 City Council Meeting.

2. On April 6, 2026, the City Council tabled this item to the April 20, 2026 City Council meeting.

3. On April 20, 2026, the City Council tabled this item to the May 4, 2026 City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration B. Resolution No. XXXX
May 4, 2026 Special & Regular CC Mtg Page 333 of 344
City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.3 (10/2025) | Page 1 of 1

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Joel Fajardo Mayor
Continued Discussion Regarding the City’s Former Agreement Related to District B in the Downtown Mall Area
This item is intended to provide an opportunity for the City Council to continue its discussion regarding the City’s former agreement related to District B in the Downtown Mall area. The discussion may include updates on matters associated with District B, including past agreements, activities, financial matters, and funds associated with the area, as well as any related issues affecting the Downtown Mall. The City Council may also consider taking any related action, including adoption of a resolution, if appropriate.
✔
Receive and file the report, provide direction to staff as appropriate, and take any related action, including adoption of a resolution if deemed necessary.

ATTACHMENT "A"
May 4, 2026 Special & Regular CC Mtg Page 334 of 344
ATTACHMENT “B”
RESOLUTION NO. XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, REGARDING ECONOMIC EMPOWERMENT AND

REPRESENTATION OF SAN FERNANDO MALL BUSINESSES
WHEREAS, the City of San Fernando (City) values the continued growth and economic success of businesses located within the San Fernando Mall area; and WHEREAS, the City seeks to ensure that all local businesses have equitable access to information, programs, and representation in matters affecting their economic interests; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. That the City Council of the City of San Fernando affirms its commitment to supporting all local businesses—irrespective of size, income, or affiliation—and to fostering an inclusive, transparent, and thriving business environment within the San Fernando Mall and throughout the City..

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS _____ day of _____, 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
May 4, 2026 Special & Regular CC Mtg Page 335 of 344
RES. NO. XXXX
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. XXXX which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the _____ day of _____, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _______, 2026.

Julia Fritz, City Clerk
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Vice Mayor Victoria Garcia
Date: May 4, 2026
Subject: Discussion Regarding Development of an Ordinance Establishing Protocols for the Thorough and Rigorous Vetting of Any Proposed Sale, Leasing and/or Development of City-Owned Land with Private Entities
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to provide staff direction to prepare a proposed ordinance like the one described that may be approved for both first and second reading by or before June 30, 2026.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the May 4, 2026, City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

A. Request to Agendize an Item for City Council Discussion/Consideration May 4, 2026 Special & Regular CC Mtg Page 339 of 344
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ATTACHMENT "A"
Victoria Garcia Vice Mayor
Development of an Ordinance Establishing Protocols for the thorough and rigorous vetting any proposed sale, leasing and/or development of City-owned land with private entities.

I seek City Council support to direct City staff to prepare an ordinance designed to ensure that proposed sales and/or development of city-owned lands provide the optimal financial benefit to the City and align with community sensibilities. Subject to State law procedural requirements for the sale and/or development of City-owned lands, I envision an ordinance that may, among other things:
• Promotes efforts to gain a better understanding of community preferences for the use of City-owned lands.
• Requires that the City Council be presented with the full range of legal and business options for the sale, lease or other disposition of City-owned land before entertaining proposals with private interests.
• Requires meaningful community outreach before the City Council may entertain a proposed sale, lease or other disposition City-owned properties to private interests. ✔
It is recommended that the City Council direct City staff to prepare a proposed ordinance like the one described above that may be approved for both first and second reading by or before June 30, 2026.

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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: May 4, 2026
Subject: Discussion Regarding Street Light Inspection at Workman Street and San Fernando Road
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to provide staff direction to conduct a thorough review and assessment of the traffic signal timing at the intersection of Workman St. and San Fernando Rd. Additionally, staff should evaluate current traffic patterns and implement necessary adjustments to improve safety and reduce the risk of further accidents in this area.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the May 4, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration May 4, 2026 Special & Regular CC Mtg Page 343 of 344
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Patty Lopez Councilwoman
Street Light Inspection at Workman St. & San Fernando Rd.

In recent months, multiple accidents have been reported in this area.According to local businesses, the traffic signal timing does not appear to be functioning properly, which may be contributing to these incidents.During the third week of April, another accident occurred at the same intersection, further raising concerns within the community.
✔
It is recommended that the City conduct a thorough review and assessment of the traffic signal timing at the intersection of Workman St. and San Fernando Rd. Additionally, staff should evaluate current traffic patterns and implement necessary adjustments to improve safety and reduce the risk of further accidents in this area.

ATTACHMENT "A"
May 4, 2026 Special & Regular CC Mtg Page 344 of 344

San Fernando City CouncilMay 4, 2026

San Fernando City Council
May 4, 2026