Agenda packet — San Fernando City Council, May 4, 2026 (part 1 of 2)

Staff Contact Kanika Kith, City Manager

MAYOR JOEL FAJARDO

VICE MAYOR VICTORIA GARCIA

COUNCILMEMBER MARY MENDOZA

COUNCILMEMBER MARY SOLORIO

COUNCILMEMBER PATTY LOPEZ
7+

CITY OF SAN FERNANDO

CITY COUNCIL

MEETING AGENDA
SPECIAL MEETING – 5:00 PM
REGULAR MEETING – 6:00 PM
MONDAY, MAY 4, 2026

CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CA 91340
Please visit the City’s YouTube channel to live stream and watch previously recorded City Council meetings, which is also available with Spanish subtitles at:
https://www.youtube.com/c/CityOfSanFernando
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including in-person translation services, or other services please call the City Clerk Department at (818) 898-1204 or email at [email protected] at least 2 business days prior to the meeting.

SPECIAL MEETING - PUBLIC PARTICIPATION OPTIONS

WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando

SUBMIT PUBLIC COMMENT IN PERSON
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.

SUBMIT PUBLIC COMMENT VIA EMAIL
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting, to ensure distribution to the City Council prior to consideration of the agenda. Comments received via email will be distributed to the City Council and made part of the official public record of the meeting.

CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE SPECIAL MEETING Members of the public may call-in at the start of the meeting. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor.

Note: This is audio only and no video.

May 4, 2026 Special & Regular CC Mtg Page 1 of 344

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – May 4, 2026

Page 2 of 7 ends

Call-in Telephone Number: (669) 900-6833
Meeting ID: 852 3763 3366
Passcode: 138302
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment.

CALL TO ORDER - SPECIAL MEETING 5:00 P.M. (CLOSED SESSION)

ROLL CALL

TELECONFERENCING REQUESTS/DISCLOSURE

APPROVAL OF SPECIAL MEETING AGENDA (CLOSED SESSION)

PUBLIC STATEMENTS FOR SPECIAL MEETING (CLOSED SESSION)
There will be a three (3) minute limitation for each member of the audience who wishes to make comments relating to City Business. Anyone wishing to speak, please fill out the blue form located at the Council Chambers entrance and submit it to the City Clerk. When addressing the City Council, please speak into the microphone and voluntarily state your name and address.

RECESS TO CLOSED SESSION
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 - CONFER WITH CHIEF OF

POLICE DISCUSS SECURITY OF PUBLIC BUILDINGS AND FACILITIES AND PLANS FOR ADDRESSING

THREATS TO THE SAME
B) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) AND 54956.9(E)(1) - ANTICIPATED LITIGATION
One (1) matter

RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION

REGULAR MEETING - PUBLIC PARTICIPATION OPTIONS

WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando

May 4, 2026 Special & Regular CC Mtg Page 2 of 344

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – May 4, 2026

Page 3 of 7 ends

CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE REGULAR MEETING Members of the public may call-in between 6:00 p.m. and 6:15 p.m. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.

Call-in Telephone Number: (669) 900-6833
Meeting ID: 833 6022 0211
Passcode: 924965
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment.

CALL TO ORDER - REGULAR MEETING 6:00 P.M. (OPEN SESSION)

ROLL CALL

TELECONFERENCING REQUESTS/DISCLOSURE
Recommend consideration of requests received for remote teleconference meeting participation made by members of the City’s legislative bodies, as permitted under the provisions of Assembly Bill (AB) 2449, Government Code Section 54953, and the City of San Fernando adopted Resolution No. 8215, effective March 1, 2023.

PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz

APPROVAL OF REGULAR MEETING AGENDA
Recommend that the City Council approve the agenda as presented and move that all ordinances presented tonight be read in title only as authorized under Government Code Section 36934.

PRESENTATIONS
A. PRESENTATION FROM LOS ANGELES COUNTY DEPARTMENT OF PUBLIC SOCIAL SERVICES ON 2026 CALFRESH AWARENESS MONTH
May 4, 2026 Special & Regular CC Mtg Page 3 of 344

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – May 4, 2026

Page 4 of 7 ends

B. ANNUAL RECOGNITION
• PROCLAMATION DECLARING MAY 2026, AS MENTAL HEALTH AWARENESS MONTH • PROCLAMATION DECLARING MAY 2026, AS OLDER AMERICANS MONTH • PROCLAMATION DECLARING MAY 3, 2026 TO MAY 9, 2026, AS PROFESSIONAL MUNICIPAL

CLERKS WEEK
• PROCLAMATION DECLARING MAY 3, 2026 TO MAY 9, 2026, AS PUBLIC SERVICE

RECOGNITION WEEK
• PROCLAMATION DECLARING MAY 10, 2026 TO MAY 16, 2026, AS NATIONAL POLICE WEEK AND DECLARING MAY 15, 2026, AS NATIONAL PEACE OFFICERS MEMORIAL DAY

DECORUM AND ORDER
The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council (SF Procedural Manual). Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting, may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.

PUBLIC STATEMENTS
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.

Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting to ensure distribution to the City Council and made part of the official public record of the meeting.

Members of the public may provide a live public comment by calling in between 6:00 p.m. and 6:15 p.m. CALL-IN INFORMATION: Telephone Number: (669) 900-6833; Meeting ID: 833 6022 0211; Passcode: 924965.

CONSENT CALENDAR
Items on the Consent Calendar are considered routine and may be disposed of by a single motion to adopt staff recommendation. If the City Council wishes to discuss any item, it should first be removed from the Consent Calendar.
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. March 16, 2026 Special & Regular CC Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER Recommend that the City Council adopt Resolution No. 26-051 approving the Warrant Register.

May 4, 2026 Special & Regular CC Mtg Page 4 of 344

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – May 4, 2026

Page 5 of 7 ends

3) RECEIVE AND FILE STATUS UPDATES FOR CITY PROJECTS AND CITY COUNCIL PRIORITIES Recommend that the City Council receive and file the status report for FY 2025-2026 City Projects and City Council Priorities, and provide direction, as appropriate. 4) RECEIVE AND FILE THE CITY MANAGER’S PROPOSED FISCAL YEAR 2026-2027 ANNUAL BUDGET
Recommend that the City Councilreceive and file the City Manager’s Proposed Budget for Fiscal Year 2026-2027.
5) CONSIDERATION TO APPROVE RELEASE OF A REQUEST FOR PROPOSALS FOR THE

INSTALLATION OF SECURITY GATES AND PERIMETER UPGRADE ENHANCEMENTS AT THE

POLICE DEPARTMENT FACILITY
Recommend that the City Council approve the release of a Request for Proposals for the installation of security gates and perimeter upgrade enhancements at the Police Department facility.
6) CONSIDERATION TO APPROVE MEMORANDUM OF AGREEMENT WITH THE TRUST FOR

PUBLIC LAND FOR THE PACOIMA WASH BIKE PATH BIOSWALE IMPROVEMENT PROJECT Recommend that the City Council:
a. Approve a Memorandum of Agreement with The Trust for Public Land (Contract No. 2504) for the Pacoima Wash Bike Path Bioswale Improvement Project; and b. Authorize the City Manager, or designee, to execute the MOA and all related documents necessary to implement the project.
7) CONSIDERATION TO APPROVE RELEASE OF A REQUEST FOR PROPOSALS FOR SAN FERNANDO

FARMERS MARKET
Recommend that the City Council approve the release of a Request for Proposals for San Fernando Farmers Market to operate, manage, and promote a weekly Farmers Market within the City.
8) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A GRANT APPLICATION TO CALIFORNIA ARTS

COUNCIL FOR FUNDING SUPPORT OF THE MARIACHI MASTER APPRENTICE PROGRAM Recommend that the City Council authorize the preparation and submittal of a grant application to the California Arts Council in the amount of $25,000 to support the Mariachi Master Apprentice Program.
9) CONSIDERATION TO AUTHORIZE THE ACCEPTANCE OF THE NATIONAL ENDOWMENT FOR THE

ARTS GRANT FOR THE MARIACHI MASTER APPRENTICE PROGRAM AND ADOPT A

RESOLUTION APPROPRIATING THE FUNDS
May 4, 2026 Special & Regular CC Mtg Page 5 of 344

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – May 4, 2026

Page 6 of 7 ends

Recommend that the City Council:
a. Authorize the acceptance of the National Endowment for the Arts Grant for the Mariachi Master Apprentice Program in the amount of $40,000;
b. Adopt Resolution No. 8450 amending the budget for Fiscal Year 2025-2026 to appropriate the grant revenues and expenses; and
c. Authorize the City Manager, or designee, to execute all grant-related documents required for receiving such grant funds pursuant to the terms and conditions of the grants. 10) RECEIVE AND FILE A PRESENTATION ON THE COMMUNITY ENGAGEMENT PLAN FROM R3

CONSULTING GROUP TO CONDUCT OUTREACH REGARDING SOLID WASTE MANAGEMENT Recommend that the City Council receive and file a presentation on the Community Engagement Plan for R3 Consulting Group to conduct outreach regarding solid waste management.

ADMINISTRATIVE REPORTS
11) DISCUSSION AND CONSIDERATION TO APPROVE AN UPDATE TO THE SPECIAL EVENT

GUIDELINES AND PERMIT APPLICATION
Recommend that the City Council:
a. Approve updated Special Event Guidelines that distinguish between Minor and Regular Special Event permit processes, requirements, and review procedures; b. Approve updates to the Special Event Permit Application to include both Minor and Regular Special Event Permits; and
c. Authorize the City Manager, or designee, to implement administrative procedures, application materials, and fee structures consistent with the updated guidelines. 12) DISCUSSION AND CONSIDERATION TO ADOPT A RESOLUTION UPDATING THE CITY COUNCIL

PROCEDURAL MANUAL
Recommend that the City Council:
a. Adopt Resolution No. 8421 approving the redline edits to the City Council Procedural Manual; and
b. Provide staff with direction, as applicable.

May 4, 2026 Special & Regular CC Mtg

Page 6 of 344 ends

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – May 4, 2026

Page 7 of 7 ends

13) DISCUSSION REGARDING THE CITY’S FORMER AGREEMENT RELATED TO DISTRICT B IN THE DOWNTOWN MALL AREA (TABLED FROM THE APRIL 20, 2026 CITY COUNCIL MEETING) This item was agendized by Mayor Joel Fajardo.

City Council to receive and file the report and provide direction to staff as appropriate, and take any related action, including adoption of a resolution if deemed necessary. 14) DISCUSSION REGARDING DEVELOPMENT OF AN ORDINANCE ESTABLISHING PROTOCOLS FOR

THE THOROUGH AND RIGOROUS VETTING OF ANY PROPOSED SALE, LEASING AND/OR

DEVELOPMENT OF CITY-OWNED LAND WITH PRIVATE ENTITIES
This item was agendized by Vice Mayor Victoria Garcia.

City Council discussion to provide staff direction to prepare a proposed ordinance like the one described that may be approved for both first and second reading by or before June 30, 2026. 15) DISCUSSION REGARDING STREET LIGHT INSPECTION AT WORKMAN STREET AND SAN

FERNANDO ROAD
This item was agendized by Councilmember Patty Lopez.

City Council discussion to provide staff direction to conduct a thorough review and assessment of the traffic signal timing at the intersection of Workman St. and San Fernando Rd.

Additionally, staff should evaluate current traffic patterns and implement necessary adjustments to improve safety and reduce the risk of further accidents in this area.

STAFF COMMUNICATION INCLUDING COMMISSION UPDATES

GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES ADJOURNMENT The meeting will adjourn to the Regular Meeting of May 18, 2026.

AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Dated: _________________ at: ____________
Signed By: _____________________________
Agendas and complete Agenda Packets (including staff reports and exhibits related to each item) are posted on the City’s `Internet website www.sanfernando.gov. These are also available for public reviewing prior to a meeting in the City Clerk Department. Any public writings distributed by the City Council to at least a majority of the Councilmembers regarding any item on this regular meeting agenda will also be made available at the City Clerk Department at City Hall located at 117 Macneil Street, San Fernando, CA, 91340 during normal business hours. In addition, the City may also post such documents on the City’s website at www.sanfernando.gov. In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including auxiliary aids or services please call the City Clerk Department at (818) 898-1204 or [email protected] at least 48 hours prior to the meeting.

May 4, 2026 Special & Regular CC Mtg Page 7 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 8 of 344
May 4, 2026 Special & Regular CC Mtg Page 9 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 10 of 344

PRESENTATIONS -

ANNUAL RECOGNITIONS
May 4, 2026 Special & Regular CC Mtg Page 11 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 12 of 344

VICTORIA G ARCIA

V ICE M AYOR

M ARY SOLORIO

C OUNCILMEMBER

JOEL F AJARDO
M AYOR

M ARY M ENDOZA

C OUNCILMEMBER

PATTY L OPEZ

C OUNCILMEMBER
Proclamation
Whereas , mental health is essential to everyone’s overall health and well-being and all Americans experience times of difficulty and stress in their lives; Whereas , nearly 30,000 Americans commit suicide every year and in the U.S., suicide rates are highest during the spring;
Whereas , Suicide is the third leading cause of death for 15 to 24 year olds and second for 24 to 35 year olds;
Whereas , on average, one person commits suicide every 16.2 minutes and approximately two-thirds who commit suicide are depressed at the time of their deaths; Whereas , depression that is untreated, undiagnosed or ineffectively treated is the number one cause of suicide;
Whereas , prevention is an effective way to reduce the burden of mental health conditions and there is a strong research that diet, exercise, sleep and stress management can help all Americans protect their health and well-being; and Whereas , mental health conditions are real and prevalent in our nation and with effective treatment, those individuals with mental health conditions can recover and lead full productive lives.

Now , Therefore, the San Fernando City
Council does Hereby Proclaim May 20 26 to
be MENTAL HEALTH AWARENESS MONTH and we urge every
resident to take time this month increase their awareness and understanding of mental health and the steps our citizens can take to protect their mental health.

MENTAL HEALTH AWARENESS MONTH
May 2026
May 4, 2026 Special & Regular CC Mtg Page 13 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 14 of 344

`
Certificate of Recognition
JESSE H. AVILA

COUNCILMEMBER

JOEL FAJARDO

COUNCILMEMBER
Proclamation

OLDER AMERICANS MONTH
May 2026 – Champion Your Health
Whereas , May is Older Americans Month, a time to recognize and honor older adults and their immense influence on every facet of American society; Whereas , this year’s theme, “Champion your Health,” highlights prevention, wellness, and personal responsibility to encourage older adults to take an active role in managing their physical and mental well-being
Whereas , through their wealth of life experience and wisdom, older adults guide our younger generations and carry forward abundant cultural and historical knowledge; Whereas , older Americans improve our communities through intergenerational relationships, community service, civic engagement, and many other activities; Whereas , communities benefit when people of all ages, abilities, and backgrounds have the opportunity to participate and live independently; Whereas , City of San Fernando must ensure that older Americans have the resources and support needed to stay involved in their communities — reflecting our commitment to inclusivity and connectedness.

Now , Therefore, the San Fernando City
Council does Hereby Proclaim May 20 26 to
be OLDER AMERICANS MONTH and calls upon all residents to join in recognizing the contributions of our older citizens and promoting programs and activities that foster connection, inclusion, and support for older adults.

M ARY M ENDOZA

C OUNCILMEMBER

JOEL F AJARDO
M AYOR

M ARY M ENDOZA

C OUNCILMEMBER

PATTY L OPEZ

C OUNCILMEMBER

VIC TORIA G ARCIA

V ICE M AYOR
May 4, 2026 Special & Regular CC Mtg Page 15 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 16 of 344

VICTORIA G ARCIA

V ICE M AYOR

M ARY SOLORIO

C OUNCILMEMBER

JOEL F AJARDO
M AYOR

M ARY M ENDOZA

C OUNCILMEMBER

PATTY L OPEZ

C OUNCILMEMBER
Proclamation
57 TH ANNUAL

PROFESSIONAL MUNICIPAL CLERKS WEEK
May 3, 2026 - May 9, 2026
Whereas , the Office of the Professional Municipal Clerk, a time honored and vital part of local government exists throughout the world;
Whereas , the Office of the Professional Municipal Clerk is the oldest among public servants; Whereas , the Office of the Professional Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; Whereas , Professional Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; Whereas , the Professional Municipal Clerk serves as the information center on functions of local government and community;
Whereas , Professional Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Professional Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations; Whereas , it is most appropriate that we recognize the accomplishments of the Office of the Professional Municipal Clerk.

Now, Therefore, the San Fernando City
Council does Hereby Proclaim the week of
May 3, 2026 through May 9, 2026 to be PROFESSIONAL MUNICIPAL CLERKS WEEK and further extend appreciation to San Fernando City Clerk, Julia Fritz, Deputy City Clerk, Crystal Solis, and to all Professional Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.

May 4, 2026 Special & Regular CC Mtg Page 17 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 18 of 344

VIC TORIA G ARCIA

V ICE M AYOR

M ARY SOLORIO

C OUNCILMEMBER

JOEL F AJARDO
M AYOR

M ARY M ENDOZA

C OUNCILMEMBER

PATTY L OPEZ

C OUNCILMEMBER
Proclamation

PUBLIC SERVICE RECOGNITION WEEK
May 3, 2026 - May 9, 2026
Whereas , Americans are served every single day by public servants at the federal, state, county and city levels. These unsung heroes do the work that keeps our nation going, and without these public servants at every level, stability would be impossible in a democracy that regularly changes its leaders and elected officials;
Whereas , the City of San Fernando recognizes that public servants are the backbone of our community, providing essential services that enhance the quality of life for all residents; Whereas , Public Service Recognition Week, observed annually during the first full week of May, offers an opportunity to honor the dedication, professionalism, and tireless efforts of San Fernando’s city employees who serve with integrity and commitment; Whereas , these individuals demonstrate resilience and compassion, often going above and beyond the call of duty to meet the needs of our growing community, reflecting the spirit of service that defines the City of San Fernando;
Whereas , the dedicated employees of the City of San Fernando provide an important public service to the community on a daily basis, working hard to ensure the city is clean and safe, and makes San Fernando a shining example in Los Angeles County.

Now, Therefore, the San Fernando City
Council does Hereby Proclaim the week of
May 3, 2026 through May 9, 2026 to be PUBLIC SERVICE
RECOGNITION WEEK and calls upon all citizens to join in expressing gratitude to San Fernando’s public servants for their unwavering dedication to celebrate their contributions to making San Fernando a wonderful place to live, work, and thrive.

May 4, 2026 Special & Regular CC Mtg Page 19 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 20 of 344

VICTORIA G ARCIA

V ICE M AYOR

M ARY SOLORIO

C OUNCILMEMBER

JOEL F AJARDO
M AYOR

M ARY M ENDOZA

C OUNCILMEMBER

PATTY L OPEZ

C OUNCILMEMBER
Proclamation
Whereas , in 1962, President John F. Kennedy proclaimed May 15th as National Peace Officers Memorial Day and the calendar week in which May 15th falls, as National Police Week. Established by a joint resolution of Congress in 1962, National Police Week pays special recognition to those law enforcement officers who have lost their lives in the line of duty for the safety and protection of others; Whereas , the Memorial Service began in 1982 as a gathering in Senate Park of approximately 120 survivors and supporters of law enforcement. Decades later, the event, more commonly known as National Police Week, has grown to a series of events which attracts thousands of survivors and law enforcement officers to our Nation's Capital each year;
Whereas , the service and sacrifice of all officers who died in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 38 th Annual
Candlelight Vigil on the evening of May 13, 2026, as part of National Police Week.

Now, Therefore, the San Fernando City Council does
hereby proclaim May 15, 2026 as NATIONAL PEACE OFFICERS MEMORIAL DAY and May 10 – 16, 2025 as NATIONAL POLICE WEEK in the City of San Fernando and urges all citizens to salute our community’s brave law
enforcement officers and pay special recognition to
those law enforcement officers who have lost their
lives in the line of duty for the safety and protection of others.

NATIONAL PEACE OFFICERS

MEMORIAL DAY
May 15, 2026

NATIONAL POLICE
WEEK & May 10 – 16, 2026
May 4, 2026 Special & Regular CC Mtg Page 21 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 22 of 344
May 4, 2026 Special & Regular CC Mtg Page 23 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 24 of 344

CITY OF SAN FERNANDO

CITY COUNCIL

MINUTES
REGULAR MEETING – 6:00 P.M.

MONDAY, MARCH 16, 2026

CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Joel Fajardo called the regular meeting to order at 6:00 p.m.

Present: Council: Mayor Joel Fajardo, Vice Mayor Victoria Garcia and Councilmember Mary Mendoza
Staff: City Manager Kanika Kith, City Attorney Richard Padilla, Police Chief Fabian Valdez, Director of Administrative Services Erica Melton, Director of Recreation and Community Services Julio Salcedo, Director of Community Development Ron Garcia, and City Clerk Julia Fritz

Absent: Councilmember Mary Solorio and Patty Lopez
TELECONFERENCING REQUESTS/DISCLOSURE None
It was noted that Councilmember Mary Solorio would be arriving in-person to the meeting at approximately 7:30 p.m.

PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz

APPROVAL OF AGENDA
Motion by Mayor Fajardo, seconded by Vice Mayor Garcia to approve the agenda. The motion carried, unanimously.

PRESENTATIONS
A. ANNUAL RECOGNITION
• CESAR CHAVEZ DAY – MARCH 31, 2026
May 4, 2026 Special & Regular CC Mtg Page 25 of 344

SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 16, 2026

Page 2 of 7 ends

PUBLIC STATEMENTS
Lupita Gonzalez talked about concerns regarding the use of the outdoor market funds.

Jayson Buckley expressed support on Agenda Item No. 6.

Fernando Diaz spoke regarding Agenda Item No. 9, Item No. 11 and stated his support of the Farmers Market item.

CONSENT CALENDAR
Motion by Mayor Fajardo, seconded by Councilmember Mendoza to approve the Consent Calendar:
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. February 2, 2026 Special & Regular CC Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER 3) RECEIVE AND FILE STATUS UPDATES FOR CITY PROJECTS AND CITY COUNCIL PRIORITIES 4) CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE THE RECORDATION

OF A NOTICE OF COMPLETION FOR THE LAS PALMAS PARK HEATING, VENTILATION, AND

AIR CONDITIONING PROJECT
5) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE JOB SPECIFICATIONS FOR AN ADMINISTRATIVE ANALYST AND ACCOUNTING & TREASURER ASSISTANT; ADOPT A RESOLUTION AMENDING THE SALARY PLAN; AND ADOPT A RESOLUTION AMENDING THE TABLE OF ORGANIZATION FOR FISCAL YEAR 2025-2026
6) CONSIDERATION TO APPROVE CO-SPONSORSHIP AND USE OF THE CITY SEAL FOR THE

AMERICAN RED CROSS HOME FIRE CAMPAIGN, AND REQUEST TO WAIVE FACILITY PERMIT FEES
7) CONSIDERATION TO APPROVE ACCESS TO CAPITAL PROGRAM GUIDELINES 8) SECOND READING TO CONSIDER ADOPTING ORDINANCE NO. 1739 APPROVING A MILITARY

USE EQUIPMENT POLICY GOVERNING THE USE OF MILITARY EQUIPMENT, AS REQUIRED BY ASSEMBLY BILL 481
The motion carried, unanimously.

May 4, 2026 Special & Regular CC Mtg Page 26 of 344

SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 16, 2026

Page 3 of 7 ends

ADMINISTRATIVE REPORTS
Items heard out of order
17) DISCUSSION AND CONSIDERATION TO APPROVE A WAIVER OF APPLICATION OF THE CITY RECOGNITION REQUESTS POLICY ESTABLISHED UNDER RESOLUTION NO. 8378 IN LIGHT OF

SPECIAL CASE-SPECIFIC CIRCUMSTANCES, AND APPROVE PROCLAMATION HONORING THE

LIFE OF BELINDA BARRAGAN
Motion by Mayor Fajardo, seconded by Vice Mayor Garcia to approve a Waiver of Application of the City Recognition Requests Policy Established Under Resolution No. 8378 in light of special case-specific circumstances and concurrently approve a Proclamation Honoring the Life of Belinda Barragan. The motion carried, with Councilmembers Solorio and Lopez absent.
18) DISCUSSION AND CONSIDERATION TO APPROVE A WAIVER OF APPLICATION OF THE CITY RECOGNITION REQUESTS POLICY ESTABLISHED UNDER RESOLUTION NO. 8378 IN LIGHT OF

SPECIAL CASE-SPECIFIC CIRCUMSTANCES, AND APPROVE PROCLAMATION RECOGNIZING NANCY C. AVERY
Councilmember Mendoza presented the staff report.

Motion by Mayor Fajardo, seconded by Councilmember Mendoza to approve a Waiver of Application of the City Recognition Requests Policy to present a Proclamation recognizing Nancy C. Avery for her historic achievements and lasting contributions to the San Fernando Valley region, and concurrently approve a Proclamation Recognizing Nancy C. Avery. The motion carried, with Councilmembers Solorio and Lopez absent. 19) PRESENTATION BY DR. MERILLIS MCCLURRY SCOTT ON THE PROGRAMS AND SERVICES OF

STRENGTH UNITED
The City Council received and filed the presentation by Dr. Merillis McClurry Scott, regarding the programs and services provided by Strength United. 21) DISCUSSION AND CONSIDERATION REGARDING A CITY RECOGNITION OF WELCOME HOME

VIETNAM VETERANS DAY
Vice Mayor Victoria Garcia presented the staff report.

Motion by Vice Mayor Garcia, seconded by Mayor Fajardo to recognize March 30 of each year as Welcome Home Vietnam Veterans Day and approved co-sponsorship to host event on proposed date of March 30 held in the Council Chambers with Vice Mayor Garcia using her Community Investment Funds to cover the cost of refreshments (coffee/pastries). The motion carried, with Councilmembers Solorio and Lopez absent.

May 4, 2026 Special & Regular CC Mtg Page 27 of 344

SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 16, 2026

Page 4 of 7 ends

20) DISCUSSION REGARDING CITY COUNCIL PRIORITIES AND TIMELINES FOR ITEMS THE CITY COUNCIL WOULD LIKE COMPLETED BY APPROXIMATELY JUNE 30
Mayor Joel Fajardo presented the staff report and presented a list of items he requested to be completed by staff by June 30:

1. Rent control;

2. Farmer’s Market;

3. Increased notice for CUPs;

4. Letter to LAUSD about paint color at local schools;

5. Monarch butterfly reserve/Cindy Montanez park sign;

6. Ethics: Councilmember and/or immediate family applying for program funds;

7. Ethics: Appointing family members as commissioners; and

8. Procedural manual.

The City Council directed staff to return to a future meeting on items which may require potential ordinances that can be processed before June 30; additional information on items listed that need further research; a draft letter to LAUSD; bring back additional information related to rent control with a focus on properties that have affordable housing covenants due to expire in the near future; and include applicable ordinances amendments as part of the City Council Procedural Manual.
15) DISCUSSION AND CONSIDERATION TO AUTHORIZE USE OF CITY LOGO, CO-SPONSORSHIP,

AND SOCIAL MEDIA PROMOTION FOR THE CESAR CHAVEZ MARCH FOR JUSTICE (TABLED FROM THE MARCH 2, 2026 CITY COUNCIL MEETING)
This item was agendized by Councilmember Mary Solorio.

Motion by Mayor Fajardo, seconded by Councilmember Mendoza to authorize use of the City of San Fernando logo, approve co-sponsorship designation, and direct staff to promote the Cesar Chavez March for Justice on the City’s official social media platforms. The motion carried, with Councilmembers Solorio and Lopez absent.

It was noted that the City Council recessed the meeting at 6:51 p.m. and reconvened the meeting at 7:37 p.m. with Councilmembers Solorio and Lopez absent.

PUBLIC HEARING
9) A PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE AMENDING THE CRITERIA FOR

MEMBERSHIP ON VARIOUS CITY COMMISSIONS BY REMOVING THE REQUIREMENT THAT

MEMBERS BE REGISTERED VOTERS OF THE CITY
The City Council continued the item to the next regular meeting of April 6, 2026.

May 4, 2026 Special & Regular CC Mtg Page 28 of 344

SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 16, 2026

Page 5 of 7 ends

10) DISCUSSION AND CONSIDERATION TO OBTAIN CITY COUNCIL DIRECTION ON THE PROGRAMMING AND SCOPE FOR THE 2026 INDEPENDENCE DAY CELEBRATION Director of Recreation and Community Services Julio Salcedo presented the staff report and responded to Councilmember question.

Motion by Vice Mayor Garcia, seconded by Councilmember Mendoza to split the Independence Day celebration into two events as follows: the city to host a standalone 250 drone show at a cost of $42,500 held on July 4th at Recreation Park with no street closure, use remaining $9,500 towards a combined event to occur on June 27th in front of City Hall with the Foodzilla event to celebrate the nation’s 250th celebration to include decorative draping banners at City Hall, Police Department, Public Works, Mall area and if funds are available at other city facilities, such as the parks, and return to a future meeting with applicable budget amendments. The motion carried, with Councilmembers Solorio and Lopez absent.

It was noted that Councilmember Solorio arrived at the meeting at 8:26 p.m. 10) INFORMATIONAL PRESENTATION OF THE 2025 CITY CRIME STATISTICS AND UPDATES OF

POLICE ACTIVITY, OPERATIONS, AND ACCOMPLISHMENTS
Chief of Police Fabian Valdez presented the staff report and responded to Councilmember question. The City Council received and filed a presentation of the 2025 City Crime Statistics and Police Department Updates.

City Manager Kith stated that staff would be bringing back an action plan that incorporates the recently completed Police Departments organizational assessment, a report on citywide employee vacancy, and bring back additional information regarding data sharing through Flock system and invite a Flock representative to speak on the matter. 11) DISCUSSION AND CONSIDERATION REGARDING THE CITY’S TWO METROPOLITAN TRANSIT

AUTHORITY-FUNDED TROLLEY BUSES
City Manager Kith presented the staff report and responded to Councilmember question.

Motion by Councilmember Mendoza, seconded by Vice Mayor Garcia to directstaff to move forward with appraisal of the two trolley buses at an amount of $2,850. The motion carried, by the following vote:

ROLL CALL
AYES: Mendoza, Garcia, Fajardo - 3
NAYES: Solorio - 1
ABSTAIN: None
ABSENT: Lopez – 1
May 4, 2026 Special & Regular CC Mtg Page 29 of 344

SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 16, 2026

Page 6 of 7 ends

13) DISCUSSION AND CONSIDERATION REGARDING PUBLIC WORKS MAINTENANCE AND OPERATIONS YARD – FACILITY CONDITIONS REVIEW AND NEXT STEPS (TABLED FROM THE MARCH 2, 2026 CITY COUNCIL MEETING)
This item was continued to the next regular meeting.
14) DISCUSSION REGARDING THE SPECIAL OLYMPICS TORCH RUN (TABLED FROM THE MARCH 2, 2026 CITY COUNCIL MEETING)
This item was agendized by Councilmember Mary Solorio.

The City Council received and filed the report.
16) DISCUSSION, UPDATES, AND AUTHORIZATION TO PROCEED WITH A FARMER’S MARKET IN SAN FERNANDO (TABLED FROM THE MARCH 2, 2026 CITY COUNCIL MEETING) This item was agendized by Mayor Joel Fajardo. This item was addressed during the discussion on Agenda Item No. 20.

STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
Assistant to the City Manager Pettener provided updates regarding the upcoming Strategic Plan meetings, the Business Form dates, Walk the Block event and reported on sidewalk repairs related to the City’s Beautification project.

GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Solorio thanked staff for all the hard work done over the recent months.

Councilmember Mendoza stated she had no updates to report.

Vice Mayor Garcia mentioned she attended the SCAG Community Economic Development Committee meeting, the League of California Cities meeting, little league baseball opening day events at Pioneer Park and at Las Palmas Park, and attended the Dog Haus restaurant grand opening event.

Mayor Fajardo attended an event with City of Los Angeles Mayor Bass and many other Mayors on the topic of ICE enforcement, thanked staff for the City’s beautification efforts, commented on the City’s LGBTQ+ flag raising event, mentioned inviting a muralist to do the artwork for the Cindy Montañez Natural Park sign, noted he attended both little league opening day events and requested that the meeting close in memory of Belinda Barragan and all the service members who were killed while working in service in the war in Iran.

May 4, 2026 Special & Regular CC Mtg Page 30 of 344

SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 16, 2026

Page 7 of 7 ends

ADJOURNMENT 9:47 p.m.

Motion by Fajardo, seconded by Mendoza to adjourn the regular meeting in memory of memory of Belinda Barragan and all the service members who were killed while working in service in the war in Iran, to the next special meeting of March 23, 2026.

I do hereby certify that the foregoing is a true and
correct copy of the minutes of the March 16, 2026,
Regular meeting and approved by the San Fernando
City Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
May 4, 2026 Special & Regular CC Mtg Page 31 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 32 of 344
May 4, 2026 Special & Regular CC Mtg Page 33 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 34 of 344

AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1200 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Erica D. Melton, Director of Administrative Services

Date: May 4, 2026
Subject: Consideration to Adopt a Resolution Approving the Warrant Register RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 26-051 (Attachment “A”) approving the Warrant Register.

BACKGROUND:

For each City Council meeting the Finance Division prepares a Warrant Register for City Council approval. The Register includes all recommended payments for the City. Checks, other than special checks, generally are not released until after the City Council approves the Register. The exceptions are for early releases to avoid penalties and interest, excessive delays and in all other circumstances favorable to the City to do so. Special checks are those payments required to be issued between Council meetings such as insurance premiums and tax deposits. Staff reviews requests for expenditures for budgetary approval and then prepares a Warrant Register for City Council approval and or ratification. Items such as payroll withholding tax deposits do not require budget approval.

The Director of Administrative Services/City Treasurer hereby certifies that all requests for expenditures have been signed by the department head, or designee, receiving the merchandise or services thereby stating that the items or services have been received and that the resulting expenditure is appropriate. The Director of Administrative Services/City Treasurer hereby certifies that each warrant has been reviewed for completeness and that sufficient funds are available for payment of the warrant register.

ATTACHMENT:

A. Resolution No. 26-051, including:

Exhibit A: Payment Demands/Voucher List
May 4, 2026 Special & Regular CC Mtg Page 35 of 344
ATTACHMENT “A”
RESOLUTION NO. 26-051

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, ALLOWING AND APPROVING FOR PAYMENT DEMANDS
PRESENTED ON DEMAND / WARRANT REGISTER NO. 26-051

THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

1. That the Payment Demand/Voucher List (EXHIBIT “A”) as presented, having been duly audited, for completeness, are hereby allowed and approved for payment in the amounts as shown to designated payees and charged to the appropriate funds as indicated.

2. That the City Clerk shall certify to the adoption of this Resolution and deliver it to the City Treasurer.

PASSED, APPROVED, AND ADOPTED this 4th day of May, 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
May 4, 2026 Special & Regular CC Mtg Page 36 of 344
RES. NO. 26-051
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 26-051, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 4th day of May, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of May, 2026.

Julia Fritz, City Clerk
May 4, 2026 Special & Regular CC Mtg Page 37 of 344

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *

%( 01
$

"
% #

#

%( !1"

&
&'

()#*
&
&

%( 21

$ !!+
)!

#
%( 12

"

,,

-))

%( 2!1

$
+
,)

),.

$
#

%( 31

, !)

%( 21

$

,&

#

%( 212

$+

.
$$$

$%

#

012

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *

$+

. *3456178 %( 1

+

.
$$

,
, ,) /

"

#

%( 02!1!

.
"

)-))

%( 2!1

$

$
9"

,.
,
)

%( "1!

'
,!"#

9

%( 021

!
"

%( 01

)###"#

$$

!.

#

%( 0"1

"

,

!!,)

!
'

#
%( 021

'
)

%( 021

.
!

% )
!

%( !"1!
012
EXHIBIT "A"
RES. NO. 26-051
May 4, 2026 Special & Regular CC Mtg Page 38 of 344

2 ! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *

.
!!,

$
#
&
/

"
#

%( 012!

$
&
)"
$
,!

$

#

$
,!

$

#

%( 31

$
$

"
#
%( !02"12
$

!
!

$#
%( 31

',&#

#)
!
&

$
$

#)
!
&

$
$

#$
%( !213

).
!

,)
&' /

"
#

%( 20!21!
$

$
" #

%( 01
$

,,
"
#
&
!

%( 1
$

,
"', # &
!

012

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

,
"', *3456178 %( 1
$

,
,
"'
,
,
, ,. .

"
#

%( 0!1
$

,%

))
,

$

"
#$

%( 0!213!
$

!) !

!'
!
,

" $
#

$ '
!
&,

%( !0313
$

)
$
&
,!),

$
"

%( 20!1
$$

$#$
%( !313
$

!)
&&
:

&,!'.,

"
#$

$
&,!'.,

#$$
%( 0331!
$

!,

!:

$
$

"
$
#

%( 031"

" #
&
'
012
EXHIBIT "A"
RES. NO. 26-051
May 4, 2026 Special & Regular CC Mtg Page 39 of 344

!
! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *

" *3456178

#
&
!

%( 2!1

!

)

'!!

,
*

..,)
,

,
*

&
*#&#8

$$#

),.
.

$
,
.'

)

$ #

,
'

).'

012

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *

!

)
*3456178

$ $
$

,
'

$ #

!%
,

$
#$

%( 021"3

")
9
'

'

)

%( "21!

%
$

%( !1

$
#$

%( 3"13!

$ "#
$

$ )
!

,#"

"

$$
)
!

,#"

"

%( 2212"

''
.
$
&()
.)

%( 1!

$

',
"
+

$

"
#

%( 01

&
"
$

$
#

012
EXHIBIT "A"
RES. NO. 26-051
May 4, 2026 Special & Regular CC Mtg Page 40 of 344

3 ! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *

&
" *3456178 %( 3!1

'

)"#

'

)
)

"$
#

%( 03!1

$
#-

&

)'
+,&

%( "1

$$
"
#
)'!
&

$
$#

%( 321

$
).)
.

#
%( !"1

%( 01

$
&
)

)

!

)
,+

$
"
$#

%( 0231!

%( !1

& )

%( 0!1
$

$ $

. '
+
"#

&'
.
9

%( 230!1
012 $

"
! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *

$

##)
$

,
!
,

"
$#$

$ $

$$
#

%( 0!1

-"
#

%( 1
$

& $$

$#

$$
'

&
+)

#

$$
$ $
.

%( ""1
$

$,

'

#
$,

%( 313
$

,
-".

,, #

$ $
$
#
%( 3!12
$

).
! !

.
)
&

%( 01
012

EXHIBIT "A"
RES. NO. 26-051
May 4, 2026 Special & Regular CC Mtg Page 41 of 344

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

)
.

$
),.!
,

$#
%( 31"
$

" #

',.
+)

#

# )

$#

# +
!!)

%( 3212
$

)

# !

,+)

#
%( 1
$
$

'
/

$
$$ ,
,

$# $
%( 313
$

"
#

%( 01
$

)

#
%( 1
$

) ,"#

,
%

$
#

%( 1
$

)
"

!!)

#
012

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

)
"

*3456178

)

!!)

#$$

$

!!)

#
$

!!)

$
$

!!)

$
$

)

!!)

!!)
+

"
#

)

!!)

#

$

#$

$

!!)

012

EXHIBIT "A"
RES. NO. 26-051
May 4, 2026 Special & Regular CC Mtg Page 42 of 344

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

)
"

*3456178

#

$$

!!)
+

$$
$

!!)

#

$$

!!)

#$
$$

)

#
$
%( 01
$

$ '
"#,

#
$

'
"#,

$
'
"#,

$

'
"#,

'
"#,

%( "21
$

)!)
!;,
;
)!)

$
$

$#

%( !31!
$

.
!

)

"$#

%( !0331!!
$

.)
)

$$

!
012

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

.)
) *3456178

"
#$

"
#$
%( 0"!1!
$

$

#

%( 1
$
$

) !

.&,,&

"
#

!

.&,,&

"$
#

%( "02313"
$

!

!
!
.

,!
+

$
#

%( 3"1"
$

&
,

%( 02!1
$

$
()

)
!

)+

%( "1
$

)
$

!,

''

$ $
$"

$ !,

''

$ $

" #

!,

''

$ $

"
#
%( "0!213
$

$!,

.)
!,
,
#
$

012

EXHIBIT "A"
RES. NO. 26-051
May 4, 2026 Special & Regular CC Mtg Page 43 of 344

2 ! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

$!,

.) *3456178

%( "31
$

$
-
&. 9

)

%( 13
$

!
!
",
!9)

! '

$
#

%( 21
$

,!2

!!),
)

#$

!),

%( 20"133
$

"#

)
&
!

%( 2!1
$$

"!,,. #

%( 12
$

)#+#

012

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

'
*3456178

)#+#

%( 03!1
$

'
.

%( 21
$

''
,

$#

/!
'

$
/
!) &

)

$
#

&
))

$

9

$
$

.

)

#
$

$#$

$ ,&!

012

EXHIBIT "A"
RES. NO. 26-051
May 4, 2026 Special & Regular CC Mtg Page 44 of 344

!
! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

''
,
*3456178

)

,

%( 021!"
$

'
)
"#

)

$

#

)

%( "!1
$

)

%( 1
$

)##

"

$
#

%( 0!1
$

)

'
)
'
.)

*8,

)

'!
.)

"

#

,
,,)

"
#

!

$

!

012

! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

)
*3456178

,

)

)

$ '&

$
#

%( 01!
$

)

)
'

$

#

)

$
#

)

$

#

)

$
#

$

#

$ ,!

$
#

#
$
%( 3212
$

)

)

,

).
012

EXHIBIT "A"
RES. NO. 26-051
May 4, 2026 Special & Regular CC Mtg Page 45 of 344

3 ! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

)
*3456178

$
#

%( 01!
$$

$
)
..+
!;

&
!

$$
#

%( 331
$

,-"!
,

$

#

%( 21
$

-
) $

,*.

$8

%( 1
$

-
) $

.'

*.
8

#
%( 1
$

-
) $
$ .'

,*.

8

%( !31!
$

-
) $
.'

,*.

8

#

%( "12
$

-
) $

..,

,*.

8 $

#
%( 1
$

-
) $

..,

,*.

8 $

#

%( 12
$

-
) $

&

,*.

012
$

"
! "#$
'

( #%&

)%*+
,

%

*,
*'

* / *
$

-
) *3456178 %( !1!
$

#
#

%( 0!1
$$

&

)

+
.

"
#$

"
$
#

$ )'
.+)!

"$$#$

%( 20!1

4
5%*+
,
)%*+%( 32012

.
%('

32012
36<=1>105?41>?>134@5A645ABB>3C17D36<5A# 012

EXHIBIT "A"
RES. NO. 26-051
May 4, 2026 Special & Regular CC Mtg Page 46 of 344

! "!#
'
( $%&

)%*+
,

%

*,
*'
$
-

.* * /*

! !

! "

%(

"0
1
2

! !

! "

!03"21"

5%*+
,

)%*+
%(

02!1

.
%(
'

02!1
#$%&'(')*+,'(+('#,-*.$,*.//(#0'12#$%*. )'3
EXHIBIT "A"
RES. NO. 26-051

SPECIAL CHECKS
May 4, 2026 Special & Regular CC Mtg Page 47 of 344

!"#
&

' "$%

($)*
+

$

)+
)&

) . )

$' /0010

## #$

$' !/!0 1!!

4
5$)*
+
($)*$' !2/2013

)

-
$'&

!2/2013
!()*+,-,./01,-0-,(12/3)1/344-(5,67()*/3

%.,8

EXHIBIT "A"
RES. NO. 26-051

SPECIAL CHECKS
May 4, 2026 Special & Regular CC Mtg Page 48 of 344

!"
&
' #$%

($)*
+

$

)+
)&
#
,

-) ) .)

"!
#

" #

"! #

"
!#

!" #

"!#

"
#

"!!#

//!0
12

4$)*
+

($)*
$'

//!0
12

)

-
$'
&

//!0
12 $%&'()*)+,-.)*-*)%./,0&.,011*%2)34%&',0#

+)5
EXHIBIT "A"
RES. NO. 26-051 SPECIAL CHECK
May 4, 2026 Special & Regular CC Mtg Page 49 of 344

! "#$%
(

) $&'

*&+,
-

&

+-
+(

+ 0 +

!
"

&) "#1"

!
"!

!
"!
&) "#1"

#$%

!
!"

&) 21"

'#'

!
"
&) #!1!

! %
'##

! !"

&) !12#
"

4
5&+,
-
*&+,&) 3#21
"

/
&)(

3#21
&()*+,-
,./01,-0-,(12/3)1/344-(5,6()*/3"
.,7

EXHIBIT "A"
RES. NO. 26-051 SPECIAL CHECKS
May 4, 2026 Special & Regular CC Mtg Page 50 of 344

!! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

"
%( 0!1"

#
$#%

%( 021
"

"

%( 213!

%!#%'

%( 021

"%%

" ""
%( !1!

()%*

"
""

%( 01

*('

"

%( !212

%( 01

%*%%!

%( 01

&++
#

,-.

!! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

&++
# /
0123-45

"

%( !212

"
*!'

"

"
%( 0!13

+)%*

%( 31"3
"

!#
#

%( 02!"1!

(+%

" ""
%( !1!

"
#
!%

" "
%( 0!"1"!

( $

"
"
%( 02!13

*
!%

%( "!1"

%( 31"3

"+('%

,-.
EXHIBIT "A"
RES. NO. 26-051

SPECIAL CHECKS
May 4, 2026 Special & Regular CC Mtg Page 51 of 344

!
!! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

"+('% /
0123-45 %( 01

*(%

%( "!1"

*$#'

%( "!1"

"
"

"
"
%( "!1"

"

"

!#

" "
%( 0!"1"!

'$))'

%( 02"1

) *%(%

"

%( 213!
"

")# %

"

"
%( 0!13
"

)# &

"

%( 02"1!
"

"
!

,-.

!! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *
"

" "
! /
0123-45 %( 213!
"

"

%( 0"31"3
"

' &

"
%( 03213
"

#6*(%

" "
%( 0!"1"!
"

#%+)+

" "
%( 01"
""

&&%

" "

%( ""12
"

&+$%%

%( "!1"
"

&+%#

"
"

%( 21

% & %%

"

%( 0312

#%% !

%( 01

,-.
EXHIBIT "A"
RES. NO. 26-051

SPECIAL CHECKS
May 4, 2026 Special & Regular CC Mtg Page 52 of 344

"
!! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

"%
!!%
#

%( 02"1

!6&

%( 021

('(

"

%( 213!

('('

%( 01

"
&%%+

" ""
%( !1!
"

!)$

%( 021

%%+)#% #

%( 021

##*'#%

%( "!1"

#&#

"

%( !212

,-.

!! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

" /
0123-45 %( ""1

$
# #!

%( 01

*%%

%( ""1

"
*#!+
!(%

%( 213

%#%

"

%( 213!

!!) '

%( "!1"
"

(
#

%( 0!133

"
"

%( 31"

" "

%( ""12

!+(%

"
""
%( 1!

,-.

EXHIBIT "A"
RES. NO. 26-051

SPECIAL CHECKS
May 4, 2026 Special & Regular CC Mtg Page 53 of 344

!! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

"!%+(#

"

%( 0!!12

%( "!1"

#%! #%

%( 213

&#6

%( "!1"

#%!%6

"

%( !212

#*)#

"

%( 0!!13

"##!

"
"
%( 0221

# %!#

" "

%( 0""1"

* #!

%( !0"1

!%#%#

,-. "

3 !! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

!%#%# /
0123-45 %( 0"1

"

!%!#%'

%( 31"3

##
*
!%

%( !"1

" 7&%#%+

%( 0!133

+# %

"

%( 213!

%( "!1"

"'#+$# &

" "
%( 01"

(!!#%
*

%( 01

""# %6%

%( 01"

&
#

"

%( 0312

,-.
EXHIBIT "A"
RES. NO. 26-051

SPECIAL CHECKS
May 4, 2026 Special & Regular CC Mtg Page 54 of 344

!"#
&

' "$%

($)*
+

$

)+
)&

) . )

!"#$
%&'#'()
%*+,"'

--

.
/

--

-

.
/

-
-

.

/

-
-

-

.

/

--
-

!"#$
%&'#'()
%*+,"'

--

--

-

-
-

. /

-
-

-

. /

--
-

!"#$
%&'#'()
%*+,"'

--

-

-
-

.
/

-
-

-

--
-

. /

!"#$
%&'#'()
%*+,"'

--

-

-
-

.
/

-
-

-

.

/

--
-

.

/

!"#$
%&'#'()
%*+,"'

--

.
/

--

-

-
-

.

/

--
-

-
-

-

)!'0

!"#
&

' "$%

($)*
+

$

)+
)&

) . )

1+%(
2'34

--

. /

--
-

!"#$
%&'#'()
%*+,"'

--

--

-

.
/

--

-

-
-

.

/

-
-

-

.
/

--
-

!"#$
%&'#'()
%*+,"'

--

--

-

-
-

.
/

-
-

-

.
/

--
-

+5 6+

--

.
/

--

-

. /

-
-

.
/

-
-

-

.
/

--
-

)%
#78+9:7$'(
%

--

.
/

)%
#78+9:7$'(
%

--

.
/

)!'0
EXHIBIT "A"
RES. NO. 26-051

SPECIAL CHECK
May 4, 2026 Special & Regular CC Mtg Page 55 of 344

!
!"#
&

' "$%

($)*
+

$

)+
)&

) . )

1+%(
2'34

)%
#78+9:7$'(
%

--

)%
#78+9:7$'(
%

--

+
(,;
3'

!" ,8)
%*

-
-

-

+
(,;
3'
!"
#
!

-
-

-

$' /012!3

4
5$)*
+
($)*$' /012!3

)

-
$'&

/012!3
6%28'
'!
7('
7
'%(

"2(
"$$
%&'3,+%2
"/
)!'0
EXHIBIT "A"
RES. NO. 26-051

SPECIAL CHECK
May 4, 2026 Special & Regular CC Mtg Page 56 of 344

2 !! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

&+#%

" "

%( ""12

& &%

"

%( 213!

+!#%'

"

%( 02"1!

%#
!(#

"

"
%( 0!13

" %%*

%( ""1

6##%%

%( "!1"

" *#%#

"

"
%( 02!12

"

"" # !

%( 21"

%( 02"1

&)%#(%

,-.

!! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

&)%#(% /
0123-45 %( 213!

(#%!#%'

%( 02"1

"((&

%( "!1"

(%
*$

"
""

%( 01

( 7&+$#

%( 0"1

(
%# !%)%*

%( ""1

(()%

#

" "
%( 01"

6!
&!

%( 021

"

"

%( 213!

,-.

EXHIBIT "A"
RES. NO. 26-051 SPECIAL CHECKS
May 4, 2026 Special & Regular CC Mtg Page 57 of 344

!! ""#$
'

( #%&

)%*+
,

%

*,
*'

* / *

"6!!%%
'

%( "!1"

6!! !(

%( ""1

"6%%
'

%( "!1"

6%$#

%( 021

""6' *#&

%( "!1"

""'%&+#%

%( 021

4
5%*+
,
)%*+%( 01

.
%('

01
(0389-:-,2;1-:;:-01<2=312=>>:0?-4

0382=

,-.

EXHIBIT "A"
RES. NO. 26-051

SPECIAL CHECKS
May 4, 2026 Special & Regular CC Mtg Page 58 of 344
May 4, 2026 Special & Regular CC Mtg Page 59 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 60 of 344

AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager

Date: May 4, 2026
Subject: Receive and File Status Updates for City Projects and City Council Priorities RECOMMENDATION:

It is recommended that the City Council receive and file the status report for Fiscal Year (FY) 2025-2026 City Projects and City Council Priorities, and provide direction, as appropriate.

ANALYSIS:

This report is meant to provide City Council and the community with regular status updates and major City efforts, including, but not limited to, FY 2025-2026 approved enhancements, capital improvement projects, and City Council priorities. Changes to each project since the last meeting have been tracked and are shown in red. Attachment “C” shows City contracts that are approaching the end of the term. Attachment “E” provides a summary of 2025 Legislative Advocacy & Funding Request Letters.

COMPLETED PROJECTS:

City Manager’s Office & City Clerk’s Office. Date Completed Title: Records Retention Policy Update January 2025
Title: Virtual San Fernando – Website Redesign & My San Fernando App February 2026 Title: Amend City Commission Ordinance April 2026
Community Development Department. Date Completed
Title: CDBG Neighborhood Cleanup Program June 2025
Title: New Position – Planning Manager March 2025
Title: Mixed Use and Specific Plan Overlay Districts March 11, 2025 Title: Graffiti Program (with Public Works and Police Department) February 18, 2025 Title: Homeless Action Plan Implementation and Management March 2025 Title: Zoning Code Reorganization May 5, 2025
Title: Landscape Ordinance May 5, 2025
Title: Outdoor Dining Ordinance May5, 2025
Title: Climate Action Resilience Plan (CARP) & General Plan Updates April 6, 2026 May 4, 2026 Special & Regular CC Mtg Page 61 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 2 of 39 ends

COMPLETED PROJECTS CONTINUED:

Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Title: Microsoft 365 (M365) Upgrade December 2025
Police Department. Date Completed
Title: Police Department Overtime February 2025
Title: Law Enforcement Technology Improvements –
Handheld Ticket Writers April 8, 2025
eSubpoena May 19, 2025
Title: Mental Health Clinician Program September 29, 2025 Cameras/ Access Control Project May 2025
UASI EOC 2023 December 2025
Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) Full-Time Maintenance
Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 31, 2025
Title: Phase 1: Fog Seal Coating Public Parking Lots September 15, 2025 Title: Well 2A Refurbishment Project December 14, 2025
Title: Bus Shelter Rehabilitation Project January 5, 2026 Title: Residential Water Service Shut Off Policy January 1, 2026 Title: Outdoor Dining in Public ROW February 17, 2026
Title: Crosswalk Safety at Bike Path February 25, 2026
Title: Las Palmas HVAC Project March 2026
Title: School Zone Signage Safety Enhancement Initiative March 2026 Recreation & Community Services. Date Completed
Title: Afterschool Teen Program October 7, 2024
Title: Park Opportunity Plan October 7, 2024
Title: San Fernando 115 Birthday Celebration Discussion March 2026 May 4, 2026 Special & Regular CC Mtg Page 62 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 3 of 39 ends

Active Projects
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
City Manager’s Office

1. Opportunity Sites
Analysis (Formerly
Downtown Master Plan)
Approved FY 22-23
budget to develop a
DTMP with robust
community outreach.

Guides future actions
for revitalization of
Downtown San
Fernando. Budget:
$297,675.
• 12-2023 to 3-2024:

Multimodal Survey
• 3-11-2024: Ad Hoc
Mtg #1
• 4-11-2024: CAC Mtg
#1
• 4-27-2024: Outreach
“Walkshop”
• 4-2024 to 5-2024:

Online Survey
• 7-2024: Existing
Conditions Analysis
• 9-16-2024: Phase 1
Findings to Council +
PPC
• Contract extended to
Dec 2025
• 6-11-2025: Ad Hoc
Mtg #2
December 2026 Kanika Kith/
Ron Garcia
May 4, 2026 Special & Regular CC Mtg Page 63 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 4 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 11-17-2025: Council
approved Option 1 –
Opportunity Site
Analysis
• Opportunity Sites
Analysis Kick Off
Meeting January
2026

2. East San Fernando Valley
Light Rail Transit Project
Metro project to build
light rail line in two
phases:

Phase 1 – 6.7 miles
along Van Nuys Blvd
with 11 stations.

Phase 2 – 2.5 miles
from Pacoima to
Sylmar/San Fernando
Metrolink. Funded by
Measure R & M.
• 2017-2020: City
comments on Draft
EIR
• 12-2010: Metro
Board certified Final
EIR with
safety/design
conditions
• 4-2022 to 9-2022:

Grade Crossing
Analysis
• 1-2024 to summer
2024: Supplemental
Phase 2 studies
• Status updates to
Council (2020, 2022,
2025)
Staff will return to
Council with a
third-party funding
agreement related
to the rail crossing
safety
improvement
project once
Metro has
documentation
ready.

Phase 1 – 2031;
Phase 2 – TBD
Will Pettener
May 4, 2026 Special & Regular CC Mtg Page 64 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 5 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 6-2025: CPUC Sec.
130 safety funding
discussions
• 6-25-2025: Multiagency safety
improvements
discussion
• 7-7-2025: Public
outreach results
presented
• 9-18-2025: Council
approved conditional
support for Scenario
2 • 12-4-25: Metro Board
of Director’s
approved planning
work on Scenario 2,
including early action
safety improvements
on rail crossings in
the City.
• 4-23-26: Metro’s
Board of Directors
approved design and
environmental
review for early
May 4, 2026 Special & Regular CC Mtg Page 65 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 6 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
action safety
improvements at all
at-grade crossings in
the City and two
nearby crossings in
the City of LA. The
scope of work was
approved at a value
of $10,701,189.

3. CDBG Small Business
Assistance Grant
Program (SBAP)
Provides grants to
businesses/property
owners for storefront
improvements
(signage, paint, antigraffiti, landscaping,
etc.). Total funding:
$137,861.
• 3-5-25: Application
period was opened
to the public.

Application period
was extended to
April 20, 2026.
• 4-9-26: Staff hosted a
SBAP workshop
where 11 prospective
businesses attended
to learn more about
the application
process.

None June 2026 Will Pettener/Ron
Garcia

4. Partnership with
Asociación de
Jaliscienses Unidos en
Acción (AJUA)
Partnership with
AJUA to provide
services to the
immigrant
community.
• 9-3-25: Staff met
with AJUA
representatives to
discuss scope of
None Ongoing Cristina Moreno
May 4, 2026 Special & Regular CC Mtg Page 66 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 7 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
services and future
events.
• 10-6-25: City Council
approved MOU with
AJUA.
• AJUA will started on
11-17-25 at BCRC.
• Ongoing monthly
dates have been
scheduled for Q1
2026.

5. Strategic Plan
Development
A new plan will be
developed to replace
the current plan set
to expire in 2026.
• City Council
approved agreement
with Baker Tilly on
12-1-25 for Strategic
Planning Consulting
services.
• 1-23-26: staff met
with Baker Tilly to
develop a roadmap
and determine next
steps for outreach.
• In February 2026,
Baker completed
phase 1 of their
engagement process
by interviewing City
A draft of the
Strategic Plan is
scheduled to
return to Council
for consideration
in May 2026.

May 18, 2026 Will Pettener
May 4, 2026 Special & Regular CC Mtg Page 67 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 8 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Council, Department
Heads, and
facilitating a citywide
staff survey
• 3-3-26: Executive
Staff took part in a
workshop with Baker
Tilly
• 3-23-26: a City
Council Strategic Plan
workshop was held
at Las Palmas Park.
• On 4-6-26, a
community survey
was posted on the
City’s website.
• On 4-8-26 and 4-15-
26, Baker hosted
community
workshops for the
public to provide
feedback on the
process.

May 4, 2026 Special & Regular CC Mtg Page 68 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 9 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
City Clerk’s Office

1. Amend City Recognition
Requests
Policy/Procedure
Expands the City’s
Recognition Requests
Policy/Procedure to
include clear
descriptions and
guidelines for
Council-issued
recognitions
(Resolutions,
Proclamations,
Certificates, official
acknowledgments)
honoring
contributions,
achievements, or
service to the
community.
• May 2025 – Council
adopted revised
Recognition Requests
Policy/Procedure
(replacing Awards
Program).
• 8-4-25: Council
directed staff to
return with revisions
to add guidelines for
Resolutions,
Proclamations, and
recognitions.
• 9-2-25: Council
directed staff to
return with options
to add Certificate of
Commendation,
potential Resolution
adoption, and
enhanced certificate
design options.

June 8, 2026 June 8, 2026 Julia Fritz

2. Quarterly Special City
Council Meeting
Celebration Event
Host Quarterly
Celebration Meetings
to acknowledge
• Pre-Planning for Next
Celebration Event
October 2026
Consideration on
next Council
Next Scheduled
Celebration
Event:

Julia Fritz
May 4, 2026 Special & Regular CC Mtg Page 69 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 10 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Community
members, businesses
and organizations for
their contribution to
the community.

Scheduled for:

January 26, 2026
• Pre-Planning for 2nd
quarterly Celebration
Event for:

July 27, 2026
• On 1-5-2026, Staff
was directed to
reschedule the
January and July
2026 Celebration
Events to February
and August.
approved SemiAnnual
Celebration
Meeting Date.

August 24, 2026
Community Development Department

1. Community Preservation
– Commercial Property
Education Program
Education &
maintenance program
to support
beautification of
commercial corridors.

Officers work directly
with business
community.
• 9-19-24: Presented to
Council
• 3-26-25: Postcards
distributed
• 3-30-25 & 5-7-25:

Workshops
• 5-12-25: Walking
inspections began
None at this time FY 2026–2027
(Ongoing)
Rigoberto Guerrero
May 4, 2026 Special & Regular CC Mtg Page 70 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 11 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 7-28-25: 22
businesses
recognized
• 10 -27- 2025: 19
businesses
recognized
• February 2026: 55 to
be recognized
• 1-20-26: Walking
inspections will
resume

2. SCAG REAP 2.0 Grant $1.125M grant for
housing programs:
displacement
prevention, historic
survey update,
density bonus
ordinance, zoning
updates, streamlined
approvals.
• Council accepted
grant Oct 21, 2024
• Consultant (Rincon)
selected Mar 2025
• City tour held Mar
19, 2025
• Engagement pop-ups
hosted Jun–Aug 2025
(112 participants)
• Engagement Plan
approved May 5,
2025
• Public Review
Drafts
Documents
2/2026 –
3/2026
• Update and
Discussion
February 17,
2026
• Consideration
for Adoption
May 18, 2026
• City Council 2nd
Reading June
15, 2026
Jun 30, 2026 Ron Garcia
May 4, 2026 Special & Regular CC Mtg Page 71 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 12 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Community
Workshop December
4, 2025
• Draft documents
expected Spring 2026
Public Works Department

1. Carlisle Green Alley
Reconstruction Project
Revitalizes alley with
200+ trees, bioswales,
permeable surfaces,
lighting, and
bike/pedestrian path.
• PSA with TreePeople
approved Sep 3, 2024
• PSA with Craftwater
approved Jan 6, 2025
• Tentative design/
construction timeline
set (2025–2026)
• Craftwater submitted
60% plans, staff is
currently reviewing
them.
• The City will hold
Fourth Community
Outreach to provide
status of project
design at Spring
Jamborree, Las
None at this time Dec 2026 Patsy Orozco
May 4, 2026 Special & Regular CC Mtg Page 72 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 13 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Palmas Park, on April
4, 2026

2. Calles Verdes Project
(Phase 1)
Parking lot 4, and
South Maclay (Pico
South Bound)
Bioswales and
bulbouts on Maclay
Ave, stormwater
redirection, coo
pavement, trees.
• City Clerk opened
four (4) sealed bids
on October 30, 2025
• Rejection of Bids
approved Jan 5, 2026
None at this time Dec 2026 Patsy Orozco

3. Calles Verdes Project
Phase 2
Workman Drainage
Improvement/
Infiltration Project
• Received feasibility
study from CWE -
Aug 6, 2025
• Selection of projects
by awarding agency
in Spring 2026
None at this time TBD Manuel Fabian

4. Las Palmas Park
Revitalization Project
Multi-field and facility
renovations, splash
pad, ADA playground,
lighting, exercise
equipment.
• Phase II construction
cost estimate
completed for RPOSD
Grant application
• Phase I and Phase II
of project presented
at Parks, Wellness,
and Recreation
Meeting on 9/11/25
None at this time June 2027 Patsy Orozco /
Willdan
May 4, 2026 Special & Regular CC Mtg Page 73 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 14 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Scope modifications
presented and
approved at 2/17/26
City Council Meeting
• Staff presenting
scope modifications
to granting agency
for final approval

5. Pacoima Wash
Connectivity Project (aka
Cindy Montañez Natural
Park Improvements)
$7.5M Caltrans grant
for Pacoima Wash
Path extension,
lighting, restrooms,
landscaping, and
permanent memorial
sign.
• On March 14, 2026,
the City held the first
Community Outreach
Workshop at Cindy
Montañez Natural
Park.

On May 18, 2026.

Kimley-Horn will
present project
concept to City
Council.

On May 30, 2026, the
City will hold the last
public outreach
event at Foodzilla.

None at this time June 2027 Patsy Orozco /
Willdan

6. San Fernando Mission
Trail Restoration Project
(Phase I–III)
Restores bike path
lighting with
LED/solar tech, smart
• Scope includes
assessment, design,
implementation, and
None at this time TBD Patsy Orozco /
Willdan
May 4, 2026 Special & Regular CC Mtg Page 74 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 15 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
controls, and
sustainability
features.
maintenance
planning
• Project pending
funding availability.

7. HSIP Traffic Signal
Modification Project
Upgrades signals at 9
intersections with
poles, pedestrian
heads, controllers,
signage, and striping.
• Project closeout
underway
Construction
acceptance – May
2026
May 2026 Manuel Fabian /
Willdan

8. Citywide Traffic Signal
Synchronization Project
Synchronizes signals
at 13 intersections
with new GPS units,
controllers, and
timing charts.
• Construction started
on December 1,
2025.
• Contractor is working
on the installation of
GPS units and
completion of “punch
lists” items
Project acceptance
– June 2026
May 2026 Manuel Fabian /
Willdan

9. Citywide Signage
Upgrades
Citywide replacement
of 3,100+ signs
(wayfinding,
regulatory, trolley).
• Phase I
(wayfinding/trolley
signs) complete
• Phase II starts FY
2025–26
• Staff has commenced
ordering signs for
Phase II . Signs
None at this time Phase I
complete March
2026
Manuel Fabian/
Rodrigo Mora
May 4, 2026 Special & Regular CC Mtg Page 75 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 16 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
include school zone
signs, parking
restriction signs for
recently painted
curbs and other
signage to address
recent safety
concerns
• Signs received. Public
Works to schedule
installation of signs
• Staff began installing
signs around San
Fernando Middle
School and
O’Melveny
Elementary School.

School areas
completed.
• Additional signs
ordered. Waiting for
the sign delivery to
start phase II. Phase
II finished 4-1-2026.

New sign to be
ordered 4-1-2026.

Quotes were
May 4, 2026 Special & Regular CC Mtg Page 76 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 17 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
received for the
missing city street
signs. Will order signs
on 4/29/2026

10. Pacoima Wash Bikeway
Project

1.34-mile Class I
bikeway with bridge,
bioswales, lighting,
and safety features.
• Construction 99%
complete
• Additional
bollards/curbs/
striping to address
vandalism
Notice of
Completion –
Spring 2026
Spring 2026 Patsy Orozco

11. Residential Permit
Parking (RPP) Program
Updates to
residential/commerci
al parking policies,
smart meters, data
collection, and
enforcement
guidelines.
• Data collection and
engagement
completed
• 400+ survey
responses received
• Code amendments
split for Council
review Sep 2, 2025
• Meeting with
Finance, Police and
Public Works
Departments
conducted on
November 3, 2025
Administrative
Guidelines will be
presented to
Council – May
2026
Spring 2026 Greg Steigerwald /
Dixon Resources
Unlimited
May 4, 2026 Special & Regular CC Mtg Page 77 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 18 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

12. City Facility Condition
Assessment Report
Comprehensive
evaluation of all Cityowned facilities to
assess deficiencies,
costs for
repairs/maintenance,
and capital
improvements.

Includes inventory,
inspections, condition
ratings, cost
estimates,
prioritization, life
cycle analysis,
recommendations,
and Facility Condition
Index (FCI). Supports
strategic planning,
compliance, risk
management, and
resource allocation.
• Project kick-off
meeting was held on
October 16, 2024.
• Waiting on site
facility assessment by
Brightly (contractor)
in early November
• City Staff is
scheduled to conduct
on-site evaluations
with the contractor,
Brightly on
November 17, 2025
started the on site
Facility assessment
by visiting all sites
identified- with PW
Staff.
• 1/21/2026 Inventory
of major equipment
has been assessed
documented, and a
maintenance
regiment has been
created. Waiting for
the final assessment
report. Report was
No Council action
required at this
time
March 2026 Rodrigo Mora
May 4, 2026 Special & Regular CC Mtg Page 78 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 19 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
received and will be
evaluated with staff
to create a work
plan. 2-25-2026. Staff
is working on a
phased approach
implementation plan
4-1-2026. Interim
Director has created
a work plan with
options4/21/2026

13. Fixed Route ADA
Sidewalk Improvement
Project
Upgrading damaged
and non-ADA
compliant sidewalks,
drive approaches,
curbs, gutters, and
ramps along key
transit routes
(Truman St., Hubbard
Ave., 7th St., Harding
Ave.).
• Field-check sites
• Prepare cost
estimates
• Prepare project
specifications
• Identify conflicting
utilities
• Identify business
access impacts
• Complete project
specifications,
construction
quantities, and
advertise project for
construction.

Award
construction
contract
(tentatively May
2026)
TBD Manuel Fabian /
Willdan
May 4, 2026 Special & Regular CC Mtg Page 79 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 20 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

14. Emergency Generator
Installation at Las Palmas
and Recreation Park
Facilities
Installation of
generators to ensure
park cooling centers
remain operational
during
outages/extreme
weather. Supports
resilience, emergency
services, and
community safety.
• Two generators
received and placed
on pads
• Design for
connection to
switching
mechanism/ building
in plan check
• Project remains in
plan check;
Engineering
coordinating with
Community
Development to
finalize. Waiting on
Fire Department
approval.

Engineering firm
hired to create the
wiring plans will
submit UL
specifications to the
fire department
again.
• Waiting for Fire
Department approval
1/21/2026. Waiting
Approve Notice of
Completion
(tentatively June
2026)
June 2026 Rodrigo Mora
May 4, 2026 Special & Regular CC Mtg Page 80 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 21 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
for Fire Department
approval. 2-25-2026.

Same wait 4-1-2026.

Waiting on the fire
department and
plans from the
contractor.
4/28/2026.

15. Recreation Park
Bathroom Renovation
Renovation of existing
restrooms to create
safe, accessible,
sustainable facilities.
• Assessment &
planning underway
• Design criteria and
cost estimates in
progress
Procurement of
contractors next
• Construction to be
phased
• Post-construction
inspection and
feedback planned.

TBD
• Scope of work and
funding TBD waiting
for funding and
approval 2-25-2026.

Same wait 4-1-2026.

To Be Determined To Be
Determined
Rodrigo Mora
May 4, 2026 Special & Regular CC Mtg Page 81 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 22 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Same wait
4/28/2026.

16. Downtown Trash
Enclosures
Renovation of Cityowned trash
enclosures in the Mall
area.
• Community
Engagement Event
was held 10/8/25.

Council discussion
on preliminary
design – April 2026
Fall 2026 Manuel Fabian /
Willdan

17. City Owned Right-of-Way
Beautification
Beautification of
ROWs including
streetscapes,
medians, bikeways,
tree wells.
• Infrastructure
restoration
(irrigation, wiring,
backflow devices) in
progress Scope of
work and funding
TBD.
• Developing
comprehensive task
list
• Fall 2025 tree
planting planned for
vacant tree wells.

For more significant
beautification, more
funding would be
required. Staff
completed surface
restoration
(Painting)on 12 City
No Council action
anticipated
Ongoing Rodrigo Mora
May 4, 2026 Special & Regular CC Mtg Page 82 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 23 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
monument signs
citywide. Staff Report
was created and
presented, waiting
for approval.2-25-
2026. Numerous
sidewalk repairs and
beautifications tasks
have been performed
4-1-2026. Ongoing,
will have an 8 week
report on a future
meeting.

18. Sidewalk Condition
Assessment
Citywide assessment
and mitigation plan
for sidewalk hazards.
• Precision Concrete
Cutting awarded
contract
• Sidewalk cuts in Grid
F,G, and E are
complete.
• Contractor will begin
sidewalk cuts in Grid
D in April 2026.

No Council action
required
June 2026 Patsy Orozco

19. Project Labor Agreement Evaluation of PLA
benefits, costs, and
legal requirements.
• Conducting research
on scope, costs, legal
compliance
To be scheduled
for Council
consideration
TBD Richard Padilla / Bill
Evans
May 4, 2026 Special & Regular CC Mtg Page 83 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 24 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Preparing report for
Council.

20. City Fleet Replacement &
Heavy Equipment
Program
Replacement and
optimization of City
fleet and heavy
equipment.
• Needs assessment in
progress
• Quinn Company
developing
loader/backhoe
specifications
• PD vehicle rightsizing under review.

Backhoe was
purchased along with
3 new Police vehicles,
and 8 Water Division
trucks were leased.

Operations approved
fleet order has been
placed and waiting
for Ford Motor
Company to build.

Waiting on Ford to
build the new
vehicles 4-1-2026.

Recommendations
to be included in
FY 25–26 Budget
Ongoing Bill Evans

21. Overhead Mass Arm
Street Name Sign
Replacement Project
Replacement of
outdated/damaged
street name signs.
• Citywide survey
planned
Ongoing TBD Manuel Fabian
May 4, 2026 Special & Regular CC Mtg Page 84 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 25 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Design to include
reflective/LED signs
• Coordination with
Caltrans required.

22. Phase 2: Fog Seal Coating
Public Parking Lots
Additional pavement
treatments and
repairs for 5 lots.
• 4 bids received Sept
4, 2025
• Staff reviewing bids.

Ongoing Manuel Fabian

23. Recreation Park Field
Rehabilitation
Replacement of failed
sod installation.
• RFP for consultant
under development.

Award of contract
Summer 2026
TBD Manuel Fabian

24. IPS Smart Meter
Installation
Replacement of coin
meters with smart
meters.
• 91 smart meters
installed March 2025
• Noncompliant meters
removed
• Phase 3 financial
analysis underway.

No Council action
required
Ongoing Greg
Steigerwald/Walter
Dominguez (PD)

25. Implementation of
California Daylighting
Law (AB 413)
Citywide daylighting
improvements for
safety.
• 17 noncompliant
meters removed
• Citations issued since
May 2025
• Phase 1 red curb
painting underway
• Phase 2 rollout
planned.

No Council action
anticipated
Ongoing
PW red curb
painting is done.

Rodrigo Mora
May 4, 2026 Special & Regular CC Mtg Page 85 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 26 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• All areas specified by
Engineering have
been marked with
red curb. Red Curbing
is finished. Waiting
for a directive for
further
implementation.
• Finished all requests.

Will evaluate if
further curb painting
is desired. 2-25-2026.

No new areas have
been requested. 4-1-
2026. 4/28/2026.

26. Well 2A Nitrate Water
Treatment Facility
Project
Construction of a new
nitrate removal
treatment facility
capable of reducing
nitrate
concentrations to
levels compliant with
State Water
Resources Control
Board – Division of
Drinking Water
(DDW) standards.
• 9-2-25 - City Council
approval
• Envirogen designing
new 2000 gpm
system and
coordinating with
Civiltec and General
Pump for the new
building design – On
Going
No Council action
anticipated.

Spring 2026 Victor Meza, Alex
Mendez and
Manuel Fabian
May 4, 2026 Special & Regular CC Mtg Page 86 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 27 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Well Treatment Plant
design had to be
reduced to 1600 gmp
due to liner installed
reduces diameter of
casing . Staff is
working with Civiltec
and Envirogen to
design treatment
plant

27. Well 2A Building
Expansion Project
Site improvements
and building upgrades
to house the
treatment process,
improve security, and
extend the useful life
of the facility.
• 9-2-25 - City Council
approval for design
drawing
• Civiltec currently
working with
Envirogen and
General Pump for
design of building.

Geotech services
conducted on Week
of Oct 6, 2025
• Staff received notice
of Sovern Immunity
for this project
allowing the City to
Council approval
of Plans in Dec
2025; Council
approval for
construction in Jan
2026
March 2026
Staff is
requesting 2
year extension
from Granting
Agency due to
long lead times
on equipment
Dec 2026
estimated
completion
Victor Meza, Alex
Mendez and
Manuel Fabian
May 4, 2026 Special & Regular CC Mtg Page 87 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 28 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
control its own set
backs and permitting
• Staff is requesting an
2 year extension
from Granting
Agency to complete
the project-Approved
• Civiltec developing
submittals for long
lead time equipment
MMC panels to get
these going asap.
• NPDES permit fees
are being processed
and – Driveway
expansion is being
requested through
LACity PW.

28. Phase 4: Annual Street
Resurfacing Program
Various • Developing Funding
for Annual Street
Resurfacing Program
• Staff will begin
working with
consultant to prepare
bid package
Ongoing TBD Manuel Fabian
May 4, 2026 Special & Regular CC Mtg Page 88 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 29 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Bid Package under
review before
publishing

29. Graffiti Abatement
Program
Public Works
monitors and
addresses as
situations arise.

Addressed as
reported. Graffiti
continues to be
addressed daily,
additionally
Community
Development, Police
and Public Works
have implemented a
joint team effort to
combat graffiti. Staff
continue addressing
graffiti and
conducting meetings
on how to improve
the process. 2-25-
2026. Ongoing, over
4000 SQFT has been
removed 4-1-2026.

N/A Ongoing Bill Evans

30. Crosswalk Safety at SF
Middle School
To be included in the
slurry seal project.
• Quotes from LA
County Public Works
and Contractor
received for
TBD 2026 Bill Evans
May 4, 2026 Special & Regular CC Mtg Page 89 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 30 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
discussion. Finished
by LA County Public
Works.

31. Milkweed Project City Council has
requested the
installation of
additional Milkweed
at City parks,
including Cindy
Montanez Park. The
City will also seek out
opportunities to add
milkweed signage at
the park and create
citywide milkweed
initiatives.
• Staff will assess costs
to implement
Council’s request.
• Funding and scope of
work to be
determined.
• Finished phase 1.
1/26/2026 Need
funding for further
phases. Ongoing,
waiting for direction
and funding. 2-25-
2026. Waiting on
direction. In addition,
a project is in the
planning stages for
the Cindy Montañez
Park project, where
additional milkweed
could be installed
4/1/2026).

First Council
Meeting in January
2026 Public Works
Operations
May 4, 2026 Special & Regular CC Mtg Page 90 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 31 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Police Department

1. Police Station Cameras
and Parking Lot Security
Improvement Project
Enhancing Police
Station security with
UASI 2022 grant
funds. Includes new
cameras, upgraded
resolution, modern
access control (key
fobs), and parking lot
security
improvements
(controlled access
gate, wrought iron
fence, mesh screen).

Budget: $114,408
(cameras/access
control) and $89,982
(parking lot security).
• Council approved
contract amendment
with BearCom on
Nov 18, 2024
• Cameras/Access
Control
implementation
began Nov 2024,
completed May 2025
• Staff received 2024
UASI Subaward
Agreement from City
of LA
• Parking Lot Security
project pending draft
of RFP
• Cameras/
Access Control:

No further
action
• Parking Lot
Security: 2024
UASI Subaward
Approved.
• Approve RFP
for parking lot
improvements
Parking Lot
Security: Dec
2027
CJ Chiasson

2. Police Officer Staffing
Update
City Council approved
$40,000 recurring
budget for Corporal
Program and $15,000
for recruitment
enhancements.

Supports succession
• 30 sworn positions
filled
• 1 in field training
• 4 applicants in
background process
• 1 Officer in the police
academy and
another Officer
• No additional
Council action
required
Ongoing CJ Chiasson
May 4, 2026 Special & Regular CC Mtg Page 91 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 32 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
planning and filling
vacancies.
awaiting the start of
Module I of the
academy.
• 2nd commander
promoted.

Administrative Services Department

1. Enterprise Resource
Planning Software
(Finance System)
The City’s current
financial system, Tyler
Eden, will no longer
be supported
effective March 2027.

Staff is preparing for
transition to a new
system. Phase I goals
include development
of General Ledger –
Financials and data
migration. The FY
2024-2025 Budget
includes $100,000 for
implementation and
$40,000 for ongoing
subscription costs.
• Initial vendor
demonstrations held
in June–July 2024.
• Two vendors invited
for onsite
presentations in
Aug–Sept 2024.
• City Council
approved Tyler
Technologies ERP on
Nov 18, 2024.
• Project kickoff call
held Mar 19, 2025
(timeline, resources,
multi-phase plan
reviewed).
• Test environment
deployed.

Additional
hardware needs
(e.g., AP/Payroll
check printer,
check
scanner/receipt
printer, cashiering
drawers, barcode
scanners, etc.) to
be included in FY
2025-2026 Budget.

Implementation
began Apr 2025;
up to 24 months
across 3 phases
(Financials,
Utility Billing,
HR/Payroll) but
was paused due
to staffing
shortages.

Deadline for full
completion
before Mar 1,
2027.

Art Ziyalov
May 4, 2026 Special & Regular CC Mtg Page 92 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 33 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Weekly project
meetings underway.

2. Update on City’s
OPEB/Pension Liabilities
The City provides fulltime employees with
CalPERS pension
benefits and OPEB for
certain retirees.

Council requested
informational
presentation on OPEB
actuarial report and
investments from the
City’s financial
advisor.
• Staff coordinating
with actuarial
consultant (Foster &
Foster).
• Data provided to
consultant for
updated valuation
report (FY ending
June 30, 2025).
• Presentation
provided to City
Council on Feb 21,
2025.
• Appropriation of
$724,340 approved
in FY 2025-2026
Budget to continue
OPEB pre-funding.

OPEB presentation
to Council
scheduled
following Mid-Year
Budget Review
(May 2026).

May 2026 Erica Melton

3. Alternative Insurance
Risk Management Pool
Review
City Council direction
provided on
11/10/2025 to review
California Joint
Powers Insurance
Authority (JPIA) as an
• Initial contact sent to
California JPIA in
November 2025 for
new public agency
partner criteria, but
• Update to be
provided to
City Council for
analysis and
review
timeline in
June 2026 Sergio Ibarra
May 4, 2026 Special & Regular CC Mtg Page 93 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 34 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
alternative to current
Independent Cities
Risk Management
(ICRMA) for any cost
savings.
no response
received.
• Additional inquiry
sent in December
2025.
• On January 13, 2026,
CJPIA responded to
the City’s inquiry and
stated that the risk
pool takes a
conservative
approach in
accepting new
members with a
Police Department.
• Additional
information was
requested from CJPIA
on January 23, 2026,
regarding their new
membership
application process
and their ideal risk
loss history for new
members.
• On 2/9/2026- Staff
met with the CJPIA
May 2026- City
Council to
approve staff
recommendati
n to give notice
to ICRMA that
the City will be
conducting an
evaluation of
Risk Pool
Insurance
Coverage.

May 4, 2026 Special & Regular CC Mtg Page 94 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 35 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Representative to
review their Risk
Management
Programs. CJPIA
Staff to provide
additional
information
regarding their ideal
risk management
profile for Cities that
have their own Police
Departments and
looking at a 10 Year
Loss Run. CJPIA Staff
stated they are highly
selective for new
members.
• Additionally, CJPIA
staff will provide
clarification if they
provide insurance for
Cities that have their
own Water Systems.
• Staff followed up
with CJPIA regarding
next steps for
May 4, 2026 Special & Regular CC Mtg Page 95 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 36 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
membership
evaluation.
• Staff will be
partnering with
Alliant Broker
Services to review
various options for
the City Risk
Management Pool
Insurance needs.

Recreation & Community Services

1. Campana de Libertad
Home Placement
Permanent home for
the 440-pound
bronze and copper
Liberty Bell replica,
donated by Mexican
dignitaries and
unveiled in San
Fernando on
September 16, 2023.
11-2025: Discuss with
Public Works regarding
potential location.

Council directed
Public Works and
Recreation
Department to
look at the
possibility of
housing the Bell at
City Hall.

FY 26-27 Julio C Salcedo

2. City of San Fernando -
FTBMI MOU for Rudy
Ortega Park
Update to existing
Agreement between
the City of San
Fernando and the
Fernandeño Tataviam
Band of Mission
12/2025 Internal
meeting held and
direction gotten from
City Manager’s Office on
Working on an all
encompassing MOU with
Tentatively for
June 2026
FY 26-27 Julio C Salcedo
May 4, 2026 Special & Regular CC Mtg Page 96 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 37 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Indians for Rudy
Ortega Sr. Park.

FTBMI and having the
different existing MOUs
as subsections.

3. 2026 Holiday Parade A proposed San
Fernando Holiday
Parade to celebrate
the season.

Staff is currently
evaluating the potential
costs of hosting a parade
in the City of San
Fernando and/or the
possibility of
collaborations to upset
costs. Next Meeting with
Emprende Organization
is on February 12, 2026.

Looking for
direction on the
vision for this
parade to be a
stand alone special
event or an
extension of the
current Tree
Lighting
Ceremony.

Will be part of
the FY 26-27
Budget
Presentation
Julio C Salcedo

4. Cesar Chavez Memorial
MOU with Pueblo Y Salud
Current MOU was
extended on March
2022 to March 2027.

This allows PYS
access, with advance
City approval, to
hosts fundraisers and
educational
programming
benefitting the
upkeep and
maintenance of the
memorial
No scheduled
programming at the
moment.

Tentatively
November 2026.

MOU Expires
March 2027.

Julio C Salcedo
May 4, 2026 Special & Regular CC Mtg Page 97 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 38 of 39 ends

Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

5. Rudy Ortega FTBMI Sign
Project
The installation of
interpretive signage
depicting the Native
people of the region
and highlighting their
cultural importance.

Staff is currently making
sure that an MOU is
secured before looking
into bringing this project
in front of council. There
are long term
maintenance assurances
that need to be
addressed.

Tentatively for July
2026
June 2026 Julio C Salcedo
May 4, 2026 Special & Regular CC Mtg Page 98 of 344
Receive and File Status Updates for City Projects and City Council Priorities

Page 39 of 39 ends

BUDGET IMPACT:

There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2025-2026 Adopted Budget.

CONCLUSION:

It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.

ATTACHMENTS:

A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Legislative Advocacy Updates
May 4, 2026 Special & Regular CC Mtg Page 99 of 344
25-May 25-Jun 25-Jul 25-Aug 25-Sep 25-Oct 25-Nov 25-Dec 26-Jan 26-Feb 26-Mar 26-Apr Total
Building Code Violation 10 5 17 9 4 7 7 4 8 6 3 9 89
Homelessness Outreach 26 4 18 13 9 11 9 19 20 35 11 15 190 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
Total - Community Development 36 9 35 22 13 18 16 23 28 41 14 24 279 Abandoned Vehicle 9 4 13 19 9 9 4 10 8 4 6 12 107
Illegal Fireworks 0 6 26 0 3 1 3 1 1 0 0 0 41
Total - Police 9 10 39 19 12 10 7 11 9 4 6 12 148
Bus Stop/Shelter Maintenance 1 0 2 0 0 0 0 0 0 0 0 0 3
City Trees 14 6 7 6 50 9 7 4 4 4 6 13 130
Graffiti and Sign Posting on P 95 51 56 56 56 50 32 79 58 82 102 81 798 Graffiti on Private Property 62 29 57 20 19 14 4 37 8 21 15 50 336 Illegal Dumping and Litter 86 56 94 122 63 50 56 87 67 44 59 43 827 Park Maintenance 6 7 3 1 1 5 3 7 1 0 3 3 40
Sidewalk Repair 20 9 7 9 8 1 6 9 4 6 6 9 94
Storm Drain and Flooding 0 0 1 1 0 1 0 3 0 0 1 2 9
Street Lighting 12 8 20 16 8 12 15 30 36 20 20 16 213
Street Repair 4 5 15 6 6 1 5 12 17 12 10 6 99
Street Signage 3 4 6 4 6 7 3 14 5 8 55 34 149
Traffic Signal 8 4 4 12 13 9 5 7 9 6 10 9 96
Total - Public Works 311 179 272 253 230 159 136 289 209 203 287 266 2794 Total All Topics 356 198 346 294 255 187 159 323 246 248 307 302 3221 Police
Public Works
All Topics
One Year Analysis of Opened Requests
Ending April 2026
Community Development
ATTACHMENT "A"
May 4, 2026 Special & Regular CC Mtg Page 100 of 344
May 4, 2026 Special & Regular CC Mtg Page 101 of 344
ATTACHMENT "B"

ITEM STATUS PROJECT/PROGRAM BUDGETED SPENT CONTRACTED PROJ BALANCE 1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 - - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 - - 3 Complete Layne Park Revitalization Project 200,000 200,000 - - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 - - 5 In Progress Upper Reservoir Project 850,000 778,612 71,388 - 6 In Progress Homeless Outreach Services 300,000 297,531 2,469 - 7 Complete Pioneer Park Project 255,235 255,235 - -
8 In Progress Downtown Master Plan 250,000 154,918 95,082 - 9 Complete Annual Street Repavement - Phase III 250,000 250,000 - - 10 In Progress Technology Improvements 179,845 54,356 125,490 - 11 In Progress Las Palmas & Rec Park Generator Project 150,000 113,452 36,548 1 12 In Progress City Mobile App - Virtual San Fernando 148,101 95,886 52,215 - 13 Complete Feasibility Study - New City Park Space 49,592 49,592 - - 14 In Progress Sidewalk Repairs 1,016,991 769,295 247,696 (0) 15 In Progress First Time Home Buyer & Rehab Loan Program Revolv 50,000 31,128 18,872 - 21 Complete Bus Shelter Project 114,939 114,491 448 -
16 In Progress Las Palmas HVAC Project 399,848 392,011 7,837 - 17 Complete Citywide Curb Repainting 200,000 200,000 - - 18 Complete City Hall Beautification 99,770 99,770 - -
19 Complete Park IT Server Room Transition 45,611 45,611 - - 20 Complete Wifi at LP & Recreation Park w/Computer Rooms 20,254 20,254 - - Total 5,818,339 $ 5,160,294 $ 658,045 $ 1
NOTE:

ARPA Expenditure Plan & Status Report
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.

Variances will be presented for additional discussion during the 2026-2027 budget development review process.

May 4, 2026 Special & Regular CC Mtg Page 102 of 344
ATTACHMENT "C"
Contract
No.

Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
Dept.
1563(f) 3/10/2026 4/4/2026
Los Angeles County Metropolitan
Transportation Authority
(LACMTA)
Amendment No. 6 for Purchase of
Compressed Natural Gas transit buses
and related equipment and constructing
related facilities (MOU.PTSANFERN1)
$2,311,757.00 PW
2139(a) 3/6/2023 4/14/2026 Scott Fazekas & Associates, Inc First Amendment to Building Plan Check and Building Official Services $25,000.00 CD
2236 4/2/2024 5/31/2026 Rincon Consultants, Inc. Climate Action and Resilience Plan (CARP) - Phase 2 and CEQA Review $351,598.00 CD
2478 1/23/2026 6/2/2026 Los Angeles County RegistrarRecorder/County Clerk Check-In Center Plan June 2, 2026
Statewide Primary (City General) Election
at Lot 6N
$0.00 CLK
2371 6/18/2025 6/18/2026 Boyz in the Kitchen On-site Catering for Las Palmas Senior Club $24,900.00 RCS
2171 6/23/2023 6/23/2026 GOGov, Inc. Citizen Request Management (CRM) $10,080.00 ADM 2160 7/1/2022 6/30/2026 State of California Department of Parks and Recreation
Grant Contract to Receive Funds for the
Pacoima Boys & Girls Club $5,000,000.00 ADM
2057(b) 6/9/2023 6/30/2026 Joe Mar Polygraph &
Investigation Services, Inc.

Second Amendment for Polygraph
Services $2,500.00 PD
2168 6/20/2023 6/30/2026
San Gabriel Valley Council of
Governments and 19
Government Agencies
Administration and Cost Sharing for
Implementing Coordinated Integrated
Monitoring Program (CIMP) and
Watershed Management Program (WMP)
for Upper Los Angeles River Watershed
Management Area
- PW
2232 7/1/2023 6/30/2026
Los Angeles Gateway Region
Integrated Regional Water
Management Joint Powers
Authority (JPA)
Cost Sharing for the Installation of
Monitoring Equipment and Monitoring
Pursuant to the Harbor Toxic Pollutants
TMDL
FY 23-24: $586.24
FY 24-25: $588.78
FY 25-26: $602.60
PW
2185 8/22/2023 6/30/2026 Los Angeles Unified School
District (LAUSD)
Education Compact to collaborate to meet
educational needs of youth and families $0.00 ADM
2152(b) 6/12/2024 6/30/2026 Chuck Thomas Investigations Second Amendment for Internal Police
Investigation Services (Increasing
compensation for FY 2023-2024 to cover
expenses)
FY 2023-2024 -
$27,500
$25,000/FY
thereafter
PD
2240 7/1/2024 6/30/2026 NetXperts, LLC Information Technology (IT) Managed Services
$149,700/yr w/ 3%
annual escalator FIN
2306 10/21/2024 6/30/2026
State of California, Department of
Housing and Community
Development (SCAG)
MOU No. M-028-25 for Regional Early
Action Planning Grants Program of 2021
(REAP 2.0)
$1,250,000.00 CD
2053(a) 10/23/2024 6/30/2026 Prudential Overall Supply First Amendment for Uniform supply for Public Works (Extending Term) $17,000.00 PW
2343 3/3/2025 6/30/2026 Rincon Consultants, Inc.

City of San Fernando Comprehensive
Housing Planning Program (SCAG REAP

2.0)
$1,125,000.00 CD

Page 1 of 5 ends

May 4, 2026 Special & Regular CC Mtg Page 103 of 344
ADM_City Council Enhancement Project and Priority Updates (5-4-2026) ATT C As of 01/23/2024 2238(b) 2/27/2025 6/30/2026 State of California Department of Parks and Recreation
Amendment No. 2 for Grant Contract for
San Fernando Family Hike and
Wildlife/Environment (Project Number HL19-015, Contract No C9781009) $26,486.00 RCS
2153(b) 4/10/2025 6/30/2026 JL Group, LLC Second Amendment for Investigation Services $90,000.00 PD
2221(a) 4/30/2025 6/30/2026 Community Bridge Housing Corp. Frist Amendment for Temporary Housing Services $25,000.00 CD
2365 6/2/2025 6/30/2026 Plansman Inc Design Services for the Downtown Trash Enclosure Renovation Project $60,000.00 PW
2366(a) 6/10/2025 6/30/2026 Norman A. Traub and Associates First Amendment for Workplace Investigation Services $30,820.00 PD
2368 6/26/2025 6/30/2026 Canon Usa Laserfiche Software implementation and 12 month subscription $23,500.00 CLK
1903(c) 6/26/2025 6/30/2026 Omnigo Software Information Technologies, LLC
Third Amendment for Hosted services of
CAD, RMS, Mobile and Auto-tagging $30,837.60 PD
2394 7/1/2025 6/30/2026 Department of California Highway Patrol (CHP)
Grant Agreement for Cannabis Tax Fund
Grant Program funds to Support Selective
Traffic Enforcement Details
$189,866.43 PD
2354(a) 7/16/2025 6/30/2026 A&M Catering First Amendment for On-site Catering for Las Palmas Senior Club $24,999.00 RCS
2407 7/1/2025 6/30/2026 Liebert Cassidy Whitmore Consortium for Special Services $4,525.00 HR 2415 8/8/2025 6/30/2026 Strategic Leadership Consultants SFPD Organizational Assessment $24,999.00 PD 2423 9/2/2025 6/30/2026 State of California - Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant Funds $75,000.00 PD 2426 7/1/2025 6/30/2026 Able Mailing Mailing & Fulfillment Services $5,000.00 AS 2328(a) 9/2/2025 6/30/2026 The Language Pros First Amendment for Language Services up to $40,000/FY CLK 2428 9/15/2025 6/30/2026 Civiltec Engineering, Inc. Water Master Plan Development Services $208,155.00 PW 2429 9/2/2025 6/30/2026 Interwest a SAFEbuilt Company On-Call Public Works Services $25,000.00 PW 2430 8/11/2025 6/30/2026 Gracie Global, LLC Jiu Jitsu Arrest and Control Instructor Training $9,000.00 PD
2438 7/10/2025 6/30/2026 RTB Bus line Transportation for Day Camp Field Trips $8,000.00 RCS 2429(a) 10/6/2025 6/30/2026 Interwest a SAFEbuilt Company First Amendment to On-Call Public Works
Services (Include interim PW Director,
project management, and grant
management)
$325,000.00 PW
2455 7/1/2025 6/30/2026 Joanne Fajardo Zumba Gold Classes $60/class & $60/event RCS
2456 7/1/2025 6/30/2026 Cynthia De Leon Mixed Line Dance Class 70% of registration
fee and/or
$30/event
RCS
2457 7/1/2025 6/30/2026 Angela Ahmu Zumba Gold Classes (Substitute) Classes $35/class RCS

Page 2 of 5 ends

May 4, 2026 Special & Regular CC Mtg Page 104 of 344
ADM_City Council Enhancement Project and Priority Updates (5-4-2026) ATT C As of 01/23/2024 2458 7/1/2025 6/30/2026 Bridget Laine Talley Yoga Class (Chair) Classes 70% of registration
fee and/or
$50/event
RCS
2459 7/1/2025 6/30/2026 Joanne Fajardo Chair Zumba Gold Classes 70% of registration
fee and/or
$60/event
RCS
2460 7/1/2025 6/30/2026 Angela Ahmu Stretching & Strengthening 70% of registration
fee and/or
$45/event
RCS
2461 12/1/2025 6/30/2026 Baker Tilly Strategic Plan Consulting Services $63,000.00 CMO 2464 8/1/2025 6/30/2026 GEC Events Special Event Production and Support Services $5,100.00 RCS
2425(a) 2/13/206 6/30/2026 The Hiller Companies Annual Fire Inspection and Testing $3,950.00 PW 2485 1/23/2026 6/30/2026 Koff & Associates - A Division of Gallagher Benefit Services
Executive Recruitment Services for
Director of Public Works $25,000.00 HR
2453 12/1/2025 7/1/2026 SA Associates Preparation of 2025 Urban Water Management Plan $45,000.00 PW
2488 2/10/2026 7/1/2026 A1 DataPrint Solutions Inc.

On-Call Printer and Copier Repair
Services for Administrative Services
Department
$2,500.00 AS
2220 1/3/2024 7/3/2026 KnowBe4 KnowBe4 Security Awareness Training Subscription and Software $13,588.40 FIN
2502 3/17/2026 7/4/2026 Electric Sky Drone Shows, LLC 2026 Independence Day Drone Show $42,500.00 RCS 2175 7/5/2023 7/5/2026 US Department of Homeland
Security
SFPD Interoperable System and
Integrated Public Alet and Warning
System (IPAWS) Open Platform for
Emergency Networks
- PD
1920(c) 11/18/2024 7/15/2026 Envirogen Technologies, Inc.

Second Amendment for Repair of Nitrate
Removal Treatment Systems (Extending
term and increasing compensation)
$200,000 annually PW
2401 7/16/2025 7/16/2026 Department of Resources
Recycling and Recovery
Participate in the Used Oil Payment
Program Cycle 16 (OPP16) Fiscal Year
2025–26
NA PW
2253 7/28/2021 7/28/2026 Bartel Associates Actuarial Services $24,500.00 FIN 2253(a) 6/11/2024 7/28/2026
Foster & Foster Consulting
Actuaries, Inc. formerly Bartel
Associates, LLC
First Amendment for Actuarial Services
(Business Name Change) $24,500.00 FIN
2268 7/15/2024 7/31/2026 Dixon Resources Unlimited Resdential Parking Program Implementation Services $84,735.00 PW
2396(a) 8/1/2025 7/31/2026 Veoci Amendment No. 1 for EOC Communication & Operations $5,701.00 PD
2408 8/4/2025 8/4/2026 UCLA Head Start
Provide individualized support in school
readiness, health, resources, and quality
services for infant, toddlers, pregnant
women, and their families
$0.00 RCS

Page 3 of 5 ends

May 4, 2026 Special & Regular CC Mtg Page 105 of 344
ADM_City Council Enhancement Project and Priority Updates (5-4-2026) ATT C As of 01/23/2024 2413 8/4/2025 8/4/2026 My Valley Pass City Marketing Campaign $25,000.00 CMO 2281 8/5/2024 8/5/2026 Enterprise Fleet Management
Lease of 2024 Chrysler Voyager LX
Passenger Van, taxes, titles, registration,
destination charges, outfitting to support
implementation of SAHMSA grant
$51,287.95 PW
2287(a) 9/1/2025 9/1/2026 Habitat for Humanity of Greater Los Angeles (Habitat LA)
First Amendment to Administer a Home
Rehabilitation Program $50,000 per yr CMO
1997 9/20/2021 9/30/2026 Utility Systems Science and
Software, Inc.

Professional Services Agreement for
Sewer Overflow Monitoring Services $46,200.00 PW
2433 10/6/2025 9/30/2026 California Office of Traffic Safety (OTS)
Selective Traffic Enforcement Program
(STEP) Grant funds $60,000.00 PD
2473 1/5/2026 9/30/2026
University Corporation at
California State University,
Northridge (CSUN)
Provide Volunteer Income Tax Assistance
(VITA) services and Financial Literacy
Workshops
$0.00 RCS
2434 10/6/2025 10/6/2026 Asociación de Jaliscienses
Unidos en Acción (AJUA) Provide Mexican Consular Services $0.00 CMO 2476 4/6/2026 10/6/2026 Ignite the Light of Hope
Foundation Food Distributions $0.00 CMO
2206 10/16/2023 10/16/2026 Paymentus Corporation Master Services Agreement for electronic/ online Payment Services Transaction Fee FIN
2206(a) 9/19/2024 10/16/2026 Paymentus Corporation
Amendment No. 1 to Master Services
Agreement for electronic/ online Payment
Services (Increasing scope of work)
Transaction Fee FIN
2302(a) 10/7/2025 10/18/2026 I Ramirez Corp
First Amendment to On-Call Street and
Sidewalk Repair Services for Water
Division
$4,800 no more
than $24,999/yr PW
2299(a) 11/17/2025 10/21/2026 North Valley Caring Services First Amendment to Provide Comprehensive Homeless Services $279.80 CMO
2300(b) 11/17/2025 10/21/2026 Home Again LA
Second Amendment to Provide
Comprehensive Homeless Services and
Financial Assistance Program
$298,184.00 CMO
2122 10/23/2022 10/23/2026 BKK Working Group
Second Tolling Agreement - Successor
Agreement to 2019 Agreement that tolled
any Applicable Statute of Limitations
governing Claims that could Assert against
City or vice versa
- ADM
2301 10/7/2024 10/31/2026 Acorn Technology Services Provide Information Technology Managed Services
Initial: $428,200
1st ext: $260,405
2nd Ext: $278, 102
3rd Ext: $268,971
FIN
2301(a) 10/6/2025 10/31/2026 Acorn Technology Services
First Amendment to Provide Information
Technology Managed Services (Expanding
Scope of Work to Include M365 Migration)
Initial: $428,200
1st ext: $260,405
2nd Ext: $278, 102
3rd Ext: $268,971
FIN
2448 11/1/2025 11/1/2026 CoStar License for Real Estate Data Website $500.00 CD 2494 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Facility Use Agreement for
Recreation Park, Multi-Purpose Room for
June 2, 2026 Election
$0.00 CLK

Page 4 of 5 ends

May 4, 2026 Special & Regular CC Mtg Page 106 of 344
ADM_City Council Enhancement Project and Priority Updates (5-4-2026) ATT C As of 01/23/2024 2495 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Election Plan for Recreation
Mark, Multi-Purpose Room for June 2,
2026 Election
$0.00 CLK
2496 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Facility Use Agreement for
Las Palmas Park, Arts and Crafts Room
for June 2, 2026 Election
$0.00 CLK
2497 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Election Plan for Las Palmas
Park, Arts and Crafts Room for June 2,
2026 Election
$0.00 CLK
2038(a) 11/19/2024 11/19/2026 Michael Baker International First Amendment for CDBG Program
Implementation and Administration
Services (Utilizing (2) one-yr extensions
$60,895.00 ED
2214 11/28/2023 11/30/2026 Susan Saxe-Clifford and
Associates
Psychological and Fitness for Duty
Evaluations for Police Officer applicants,
current staff, and Concealed Carry
Weapon (CCW) license evaluations for
CCW applicants.
$35,000.00 PD

Page 5 of 5 ends

May 4, 2026 Special & Regular CC Mtg Page 107 of 344
ATTACHMENT “D”
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager

Date: April 20, 2026
Subject: Summary of 2026 Legislative Advocacy & Funding Request Letters Legislative Activity
Below are legislative advocacy letters submitted in accordance with the City’s Legislative Advocacy Policy and Platform (January 1, 2026 – Present):

1. Oppose LA County Motion (Mitchell) re: General Sales Tax Increase to Offset Healthcare Funding Shortfall (2/4)
Additionally, the City has submitted letters of support for funding requests and initiatives for the following community-based organizations and legislators (January 1, 2026 – Present):

1. Habitat LA – Commemorative Letter for the Los Angeles Builders Ball (2/10)

2. Congresswoman Rivas, Senator’s Schiff and Padilla – In Support of Pacoima Wash Greenway Segment 1b Project (2/18)

3. Congresswoman Rivas - In Support of San Fernando Community Health Community Project Funding Request (3/4)

4. Congresswoman Rivas - In Support of Northeast Valley Health Corporation Community Project Funding Request (3/4)

5. Congresswoman Rivas, Senator’s Schiff and Padilla – In Support of FTBMI’s Federal Appropriations Requests (3/11)

6. Senator’s Schiff and Padilla - In Support of Northeast Valley Health Corporation Community Project Funding Request (3/11)

7. Substance Abuse and Mental Health Services Administration (SAMSHA) - El Centro de Amistad Zero Suicide Grant (4/11)
May 4, 2026 Special & Regular CC Mtg Page 108 of 344
May 4, 2026 Special & Regular CC Mtg Page 109 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 110 of 344

AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Erica D. Melton, Director of Administrative Services

Date: May 4, 2026
Subject: Receive and File the City Manager’s Proposed Fiscal Year 2026-2027 Annual Budget
RECOMMENDATION:

It is recommended that the City Council receive and file the City Manager’s Proposed Budget for Fiscal Year (FY) 2026-2027.

BACKGROUND:

1. On March 2, 2026, the City Council received and filed the FY 2025-2026 Mid-Year Budget update and FY 2026-2027 Budget Outlook. This marked the kick-off of the FY 2026-2027 Budget Season.

2. On March 23, 2026, the City Council held a Special Study Session to develop the City’s five-year Strategic Plan for Fiscal Years 2027-2031.

3. Throughout April 2026, the City Manager and Director of Administrative Services met with each Department to develop the FY 2026-2027 City Manager’s Proposed Budget, which includes revenues and expenditures for the General Fund, Enterprise Funds, and all Special Revenue Funds.

4. The FY 2026-2027 Proposed Budget is scheduled to be made available to the City Council on May 4, 2026 and posted to the City’s website (www.sanfernando.gov/YourGovernment/Departments/Administrative-Services/Financial-Documents)

5. Budget Study Sessions are scheduled for May 18, 2026; May 26, 2026; June 8, 2026; and June 15, 2026 to discuss the proposed budget for each department in detail, with the Public Hearing to adopt the Fiscal Year 2026-2027 Budget is tentatively scheduled for Monday, June 15, 2026.

May 4, 2026 Special & Regular CC Mtg Page 111 of 344
Receive and File the City Manager’s Proposed Fiscal Year 2026-2027 Annual Budget

Page 2 of 3 ends

ANALYSIS:

In accordance with Section 2-121(7), the City Manager is responsible for preparing and submitting the proposed annual budget and the proposed annual salary plan to the City Council for its review and approval. Section 2-646 through 2-649 of the City of San Fernando’s Municipal Code establishes the annual fiscal year to begin on July 1 and requires an annual public budgeting process. Therefore, pursuant to the City Code, the City Council is being provided with the City Manager’s Proposed Budget for Fiscal Year 2026-2027. Additionally, Section 2-647 requires a public hearing to be set for the adoption of the budget. Staff has tentatively set the public hearing date for budget adoption on Monday, June 15, 2026, or as soon thereafter as the matter may be heard.

The City Manager and Director of Administrative Services will give a presentation and provide highlights for the City Manager’s Proposed Budget on Wednesday, May 13, 2026 during a Virtual Town Hall Meeting. The City Manager will provide a detailed budget overview at the City Council Meeting on Monday, May 18, 2026. Each City Department will present individual budget requests with Department Budget Presentations to occur tentatively on May 18, May 26, June 8, and June 15, 2026. The Proposed Budget Calendar schedule is outlined as follows:
• Wednesday, May 13, 2026: Virtual Town Hall Meeting (begins at 6:00 p.m.) Public Presentation to Solicit Community Feedback
• Monday, May 18, 2026: Special City Council Meeting (begins at 5:00 p.m.) City Manager Budget Overview
Department Presentations:

City Manager’s Office
Administrative Services
• Tuesday, May 26, 2026: Special City Council Meeting (begins at 5:00 p.m.) Department Presentations:

City Clerk
Community Development
Recreation and Community Services
• Monday, June 8, 2026: Special City Council Meeting (begins at 5:00 p.m.) Department Presentation: Public Works
• Monday, June 15, 2026: Special City Council Meeting (begins at 5:00 p.m.) Department Presentation: Police
• Monday, June 15, 2026: Regular City Council Meeting (begins at 6:00 p.m.) Public Hearing to Adopt Annual Budget
May 4, 2026 Special & Regular CC Mtg Page 112 of 344
Receive and File the City Manager’s Proposed Fiscal Year 2026-2027 Annual Budget

Page 3 of 3 ends

BUDGET IMPACT:

There is no budget impact as a result of the receipt and filing of the Fiscal Year 2026-2027 Proposed Budget. Additional fiscal impact details will be discussed during scheduled Budget Study Sessions.

CONCLUSION:

Staff recommends that the City Council receive and file the City Manager’s Proposed Budget for FY 2026-2027.

ATTACHMENT:

A. Fiscal Year 2026-2027 Proposed Budget (available digitally through web link and hardcopy at the Finance counter on May 4, 2026)
May 4, 2026 Special & Regular CC Mtg Page 113 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 114 of 344
May 4, 2026 Special & Regular CC Mtg Page 115 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 116 of 344

AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1250 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Fabian Valdez, Police Chief
CJ Chiasson, Administrative Commander

Date: May 4, 2026
Subject: Consideration to Approve Release of a Request for Proposals for the Installation of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility
RECOMMENDATION:

It is recommended that the City Council approve the release of a Request for Proposals (Attachment “A”) for the installation of security gates and perimeter upgrade enhancements at the Police Department facility.

BACKGROUND:

1. In October 2023, the Police Department submitted a grant application to the Los Angeles County Police Chiefs Association (LACPCA) for 2024 Urban Area Security Initiative (UASI) grant funds to install a controlled-access security gate at the Police Station

2. On November 29, 2023, the Police Department received a funding award notification from the LACPCA in the amount of $82,982.

3. On June 4, 2025, the Police Department received the draft UASI 2024 subrecipient Agreement for review and execution.

4. On July 7, 2025, the City Council approved the Subaward Agreement (Contract No. 2393), and adopted Resolution No. 8395 amending the Fiscal Year (FY) 2025-2026 Budget to appropriate the grant expenditures and revenues for the UASI 2024 grant funds.

ANALYSIS:

The Urban Area Security Initiative (UASI) Grant Program, authorized by Congress and administered by the Department of Homeland Security since 2003, helps urban areas strengthen May 4, 2026 Special & Regular CC Mtg Page 117 of 344
Consideration to Approve Release of a Request for Proposals for the Installation of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

Page 2 of 3 ends

their ability to prepare for, prevent, respond to, and recover from terrorism and other natural, technological, and human-caused disasters. UASI funding may be used by local jurisdictions to assess security needs, develop response strategies, acquire equipment, train personnel, and conduct exercises to improve readiness.

The Police Department participates in the UASI program through the Los Angeles County Police Chiefs Association (LACPCA) and has used prior grant funds for projects such as the City’s emergency alert mass notification system (Everbridge), personal protective equipment (gasmasks and helmets), a mobile surveillance trailer, and station security improvements, including access control and cameras. In October 2023, the Department, through LACPCA, applied for funding from the Federal 2024 UASI grant through FEMA to address remaining facility security vulnerabilities at the Department.

On November 29, 2023, the Police Department received notification of a FY 2024 funding award from the LACPCA in the amount of $82,982. The subaward agreement from UASI was not received until June 4, 2025, and was subsequently presented to the City Council for approval on July 7, 2025. Prior to initiating the 2024 UASI grant, staff completed previously approved projects under other UASI grants. The Department has until December 2026, to complete the 2024 UASI grant-approved project. Staff remains within the allowable timeframe and anticipates completion of the 2024 UASI project by October 2026, to ensure all expenditures are processed in accordance with grant requirements.

This funding will address security vulnerabilities that include securing the Detective Parking Lot at the front entrance of the Police Station with a controlled access gate, and a guardian-style wrought-iron top to the existing northwest concrete wall, and securing the Patrol Parking Lot on Brand Boulevard with a wrought iron and mesh gate to prevent unauthorized surveillance of police activities. These upgrades are intended to improve staffsafety, protect department assets, and support operational readiness, by helping ensure the Department’s vehicles, equipment, and personnel can operate from a more secure environment without disruption from unauthorized access, tampering, or surveillance.

To implement these improvements, the City is issuing a proposed Request for Proposals (RFP) to procure qualified vendors to design, furnish, and install the identified security improvements.

The RFP is the critical next step to deliver the project, ensuring a competitive, transparent, and fiscally responsible process. Through this process, the City will identify the most qualified contractor, validate project scope and feasibility, and deliver the security improvements in alignment with grant requirements while effectively addressing the Police Station’s remaining vulnerabilities.

May 4, 2026 Special & Regular CC Mtg Page 118 of 344
Consideration to Approve Release of a Request for Proposals for the Installation of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

Page 3 of 3 ends

BUDGET IMPACT:

There is no budget impact associated with the release of the Request for Proposals for the installation of Police Station security enhancements. Costs associated with this project will be covered by the 2024 UASI grant and presented to City Council for approval pending qualified vendor selection.

CONCLUSION:

Staff recommends that City Council approve the release of the RFP (Attachment “A”) for the installation of security gates and perimeter upgrade enhancements at the Police Department facility.

ATTACHMENT:

A. Request for Proposals
Exhibit “A”: UASI Subaward Agreement (provided digitally through weblink) Exhibit “B”: Contract Services Agreement Template
May 4, 2026 Special & Regular CC Mtg Page 119 of 344
ATTACHMENT “A”

REQUEST FOR PROPOSALS
Notice is hereby given that sealed proposals will be received by the City of San Fernando, California, for furnishing the following:

INSTALLATION OF SECURITY GATES AND PERIMETER UPGRADE ENHANCEMENTS AT THE POLICE

DEPARTMENT FACILITY
in strict accordance with the Specifications on file in the office of the San Fernando City Clerk Department, 117 Macneil Street, San Fernando, California, 91340. Copies of specifications and proposal documents may be obtained from the City’s website at https://www.sanfernando.gov/Business-Support/RFPs-RFQs-NIBs-NOIs One hard copy and one electronic copy of the proposal must be submitted to the City Clerk Department in a sealed envelope at City Hall, 117 Macneil Street, San Fernando, California, 91340, not later than 5:00 p.m. on Thursday, June 11, 2026. Any bidder may withdraw their proposal, without obligation, at any time prior to the scheduled closing time for receipt of proposals. A withdrawal will not be effective unless made personally or by telephonic notification received prior to the closing date. Proposals may later be referred to the City Council for appropriate action. The City reserves the right to reject any or all proposals as the best interests of the City may dictate.

By: ________________________________
Julia Fritz, City Clerk
Published in The San Fernando Sun on May 7, 2026.

May 4, 2026 Special & Regular CC Mtg Page 120 of 344

REQUEST FOR PROPOSALS
The Police Department is requesting proposals for:

Installation of Security Gates and Perimeter Upgrade
Enhancements at the Police Department Facility
RELEASE DATE: May 7, 2026
RESPONSE DUE: June 11, 2026
May 4, 2026 Special & Regular CC Mtg Page 121 of 344
City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

GENERAL INFORMATION
The City of San Fernando is soliciting proposals from qualified, licensed contractors to furnish and install security upgrades at the San Fernando Police Department (SFPD). These upgrades are funded by the Urban Area Security Initiative (UASI) 2024 Grant Program and must meet all federal procurement, construction, and equipment requirements associated with the grant.

The intent of this RFP is to select one contractor to provide a turn-key solution, including fabrication, installation, electrical work, safety devices, and project coordination.

BACKGROUND
The San Fernando Police Department was awarded $82,982 in UASI 2024 funding to address security vulnerabilities at the Police Station. Improvements were approved to enhance safety, prevent unauthorized access, and reduce the ability for surveillance of police operations.

The project includes security enhancements to both the Detective Parking Lot and the Patrol Parking Lot, including motorized gate installation, wrought iron fencing, mesh privacy features, and safety/operational components.

This project must comply with all grant requirements outlined in UASI Subaward Agreement (Exhibit “A”), including procurement standards, allowable cost rules, reimbursement documentation, and federal construction requirements.

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFP, and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

B. Questions/Clarifications
Please direct any questions regarding this RFP to Jennifer Spatig, Management Analyst, via e-mail at [email protected]. Questions must be received by 5:30 p.m. on Friday, May 29, 2026. All questions received prior to the deadline will be collected and responses will be posted by Friday, June 5, 2026.

May 4, 2026 Special & Regular CC Mtg Page 122 of 344
City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility C. Submission of Bid Proposals
Proposers shall submit one (1) unbound original hard copy, and one (1) electronic copy of the proposal.

All submittals must be delivered to:

City of San Fernando
Attn: City Clerk Department
117 Macneil Street
San Fernando, CA 91340
Deadline for submittals is 5:00 pm on Thursday, June 11, 2026. Late submissions will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm.

E. Rights of City of San Fernando
This RFP does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:
1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective firms; 8) Solicit best and final offers from all or some of the prospective firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form contract services agreement, included as Exhibit “B”, will be signed subsequent to City Council review and approval of the recommended firm. Proposals must include a statement accepting the City’s contract services agreement as drafted or denote any exceptions to the agreement that should be taken under consideration by the Evaluation Team.

May 4, 2026 Special & Regular CC Mtg Page 123 of 344
City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF WORK
The selected contractor shall provide all labor, equipment, materials, permits, engineering, and installation services necessary to complete the following elements:

A. Detective Parking Lot (North Side)

1. One (1) motorized controlled sliding access gate, 20 ft x 8 ft

2. One (1) wrought iron pedestrian door

3. One (1) wrought iron manual sliding gate

4. One (1) slide gate operator, including integration with existing access control

5. 90 ft of 3-ft-high guardian-style wrought iron fencing atop the NW block wall

6. Safety features, including (1) safety loop and (1) open loop Electrical connections, trenching, conduit, and integration with existing security infrastructure B. Patrol Parking Lot (South/Brand Side)

1. 55 ft of 8-ft-high mesh privacy screening added to existing security gates

2. Work must align with existing gate structure and avoid disruption to PD operations C. General Requirements

1. All metal work shall be powder-coated or finished with a specialized protective coating designed to prevent iron and steel from corroding which match existing SFPD fencing.

2. Fabrication and installation must meet applicable building codes, ADA requirements, and City code and standards.

3. Contractor shall provide shop drawings for approval prior to fabrication.

4. Contractor shall coordinate work to minimize operational impacts to police personnel.

5. All work must be completed within the UASI performance period and satisfy federal documentation/audit requirements.

May 4, 2026 Special & Regular CC Mtg Page 124 of 344
City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

FIRM QUALIFICATIONS
Contractors must meet the following qualifications:
• Valid California contractor’s license.
• Minimum of five years’ experience installing commercial/motorized security gates and wrought iron fencing.
• Demonstrated experience working on public safety, municipal, or secured facility projects. • Ability to comply with all federal procurement, construction, labor, and documentation requirements under 2 CFR 200, DHS/FEMA requirements, and UASI special conditions

ADDITIONAL TERMS AND FEDERAL REQUIREMENTS
This project is funded by a federal Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA) Urban Area Security Initiative (UASI) grant. The selected contractor must comply with all applicable federal, state, and local requirements.

A. Federal Compliance
Contractor shall comply with all applicable provisions of 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), including procurement standards, allowable costs, and record retention requirements. Contractor shall maintain all project records and make them available for inspection, audit, or review by the City, FEMA, or other authorized entities.

B. Prevailing Wage and Labor Compliance
This project is subject to California prevailing wage requirements. Contractor shall comply with all applicable provisions of the California Labor Code, including payment of prevailing wages, maintenance of certified payroll records, and registration with the California Department of Industrial Relations (DIR). Contractor is responsible for ensuring all subcontractors are properly registered and compliant.

C. Permits and Inspections
The contractor shall be responsible for obtaining all required permits and coordinating all inspections necessary to complete the project. All work must comply with applicable federal, state, and local codes and regulations.

May 4, 2026 Special & Regular CC Mtg Page 125 of 344
City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility D. Insurance Requirements
The selected contractor shall maintain insurance coverage meeting the City’s requirements, including but not limited to general liability, workers’ compensation, and automobile liability. Proof of insurance and required endorsements must be provided prior to contract execution.

E. Indemnification
The contractor shall indemnify, defend, and hold harmless the City of San Fernando, its officers, officials, employees, and volunteers from any and all claims, damages, losses, and expenses arising out of or resulting from the performance of the work.

F. Debarment and Suspension
Contractor shall comply with all applicable federal debarment and suspension requirements and certify that neither the firm nor its principals are debarred, suspended, or otherwise excluded from participation in federally funded projects.

G. Non-Discrimination
Contractor shall comply with all applicable federal and state non-discrimination laws and regulations.

H. Reimbursement and Documentation Requirements
This is a reimbursement-based grant project. Contractor invoices must include detailed documentation, including itemized costs, proof of payment, and any supporting documentation required for federal reimbursement.

WARRANTY REQUIREMENTS
The contractor shall provide a minimum two (2) year warranty on all workmanship and installation from the date of project completion. Manufacturer warranties for all equipment and materials shall be provided to the City upon project completion.

SCHEDULE FOR SELECTION
RFP Release: May 7, 2026
Mandatory Site Walk-Through: May 22, 2026
Deadline for Submittal of Questions: May 29, 2026
Response to Questions: June 5, 2026
Deadline for Submittal of Proposal: June 11, 2026
City Review and Selection: June 26, 2026
Agreement Presented to Council for Review & Approval: July 6, 2026 Project Completion: November 1, 2026
May 4, 2026 Special & Regular CC Mtg Page 126 of 344
City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

METHOD OF SELECTION AND NOTICES
Proposals will be evaluated based on the following criteria:

Criteria Weight
Demonstrated experience and qualifications 35%
Cost competitiveness and completeness 30%
Proposed schedule and ability to meet UASI deadlines 20% Quality of proposed materials, approach, and compliance 10% References 5%
The City reserves the right to reject any or all proposals, waive minor irregularities, request clarification, or negotiate final pricing.

Proposals will be reviewed by a selection committee and the City may, at its discretion:

A. Request clarifications from proposers
B. Conduct interviews
C. Request revised or best and final offers
The City reserves the right to select the proposal that best meets the needs of the City, which may not be the lowest cost proposal.

INFORMATION TO BE SUBMITTED
Proposals must include the following:

A. Cover Letter that includes:

1. Firm name, address, point of contact, and acknowledgment of the scope of work B. Firm Qualifications and Project Experience including:

1. Summary of qualifications

2. Summary of relevant experience

3. List of at least three (3) comparable projects completed within the last five years C. Detailed Work Plan including:

1. Description of fabrication and installation approach

2. Proposed timeline

3. Any anticipated site access requirements and impact to parking and building access May 4, 2026 Special & Regular CC Mtg Page 127 of 344
City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility D. Cost Proposal

1. An itemized cost breakdown corresponding to all components listed in the Scope of Work

2. Include a clear statement on whether all required parts or materials are in stock; note any anticipated procurement delays, and outline expected lead times

3. Labor, materials, equipment, permits, and optional costs clearly identified E. Required Forms

1. Proof of contractor license

2. Certificate of insurance meeting City requirements

3. W-9

4. Any subcontractor lists
May 4, 2026 Special & Regular CC Mtg Page 128 of 344
EXHIBIT “B”
2025

CONTRACT SERVICES AGREEMENT
(Contractor: Insert Name)
(Nature of Engagement: Insert Description Of Deliverable Work) THIS CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this _____ day of __________, 2026, by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and INSERT CONTRACTOR NAME (hereinafter, “CONTRACTOR”).

For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services and tasks necessary to achieve its purpose; and WHEREAS, CITY requires insert the kind of work required; and WHEREAS, CITY staff has determined that CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and
[INSERT ADDITIONAL RECITALS AS WARRANTED]
WHEREAS, approval authority for this Agreement is by the City Manager pursuant to a specific provision of the San Fernando Municipal Code. OR that the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of ____________________, 2025, under Agenda Item No. ______.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

Section 1. Scope of Work.

A. Subject to the terms and conditions of this Agreement, CONTRACTOR agrees to perform those various tasks and services described on page(s) insert pages of that certain IDENTIFY May 4, 2026 Special & Regular CC Mtg Page 129 of 344
CONTRACT NO. XXXX
TYPE AND TITLE OF SOLICITATION dated INSERT DATE (the “Baseline Service Requirements”), and on page(s) insert pages of the written proposal of CONTRACTOR entitled TITLE OF PROPOSAL and dated INSERT DATE (the “Contract Services Proposal”). The Baseline Service Requirements and the Contract Services Proposal are attached and incorporated hereto as Exhibits “A” and “B” respectively. The term “Scope of Work” shall be a collective reference to the Baseline Service Requirements and the Contract Services Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions Baseline Service Requirements and the provisions of the Contract Service Proposal, the requirements of the Baseline Service Requirements shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control but only to the extent of the conflict or inconsistency and no further.

B. CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall perform the Work in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY.

C. CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and considered the nature of the Work to be performed under this Agreement; and (ii) has carefully considered how the Work should be performed. CONTRACTOR will inspect any location where the Work is to be performed and acquaint itself with the conditions of the location before commencing any of the Work requested by CITY. Should the CONTRACTOR discover any latent or unknown condition(s) which will materially affect the performance of the Work, CONTRACTOR shall immediately inform the CITY of such discovery and shall not proceed, except at CONTRACTOR’s risk until written instructions are received from the City Representative as defined herein.

D. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons any undertaking contemplated herein prior to completion and/or acceptance of the Work performed by CITY, CONTRACTOR shall deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONTRACTOR in the performance of this Agreement. Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONTRACTOR’s cessation or abandonment.

Section 2. Performance Period.

A. Time is of the essence of this Agreement and each and every provision contained herein.

May 4, 2026 Special & Regular CC Mtg Page 130 of 344
CONTRACT NO. XXXX
The Work shall be commenced within insert NUMBER (XX); default number is three (3) calendar days of CITY’s issuance of a written notice to proceed (“Notice to Proceed”). The Work shall be completed by insert time to be completed by or Insert date to be completed by of CITY’s issuance of the Notice to Proceed (hereinafter, the “Completion Date”).

B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause.

Section 3. Performance of Work.

A. CONTRACTOR shall perform the Work continuously and with due diligence so as to complete the Work by the Completion Date. CONTRACTOR shall cooperate with CITY and in no manner interfere with the Work of CITY, its employees or other consultants, contractors, or agents.

B. CONTRACTOR may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY. The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONTRACTOR in order to complete the Work; (ii) how much additional time CONTRACTOR requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONTRACTOR, including, if applicable, identification of any tasks that must be completed by CITY as prerequisite to CONTRACTOR being able to complete any other service or task; and (iv) what proactive steps CONTRACTOR has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONTRACTOR to alert CITY of the need to provide information or complete certain tasks to be performed by CITY. CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

C. CONTRACTOR shall not claim or be entitled to receive any compensation or damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.

D. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR’s employees.

E. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

F. [IF RELEVANT OTHERWISE DELETE] SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR

29.940 and 29.945. CONSULTANT may submit proof of non-debarment or suspension by providing a printout or screenshot from the U.S. Government’s official website May 4, 2026 Special & Regular CC Mtg Page 131 of 344
CONTRACT NO. XXXX
(www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement.

Section 4. Compensation.

A. CONTRACTOR shall perform all Services in accordance with the schedule of rates and charges set forth on page(s) insert page(s) of Insert Contractor’s Proposal Title (the “Approved Rate Schedule”). The foregoing notwithstanding, CONTRACTOR’s total compensation may not exceed the aggregate sum [NOTE: Not-to-Exceed Sum may be defied as Annual, Fiscal Year or Aggregate, depending on the Term(s) involved.] of INSERT WRITTEN AMOUNT ($ INSERT NUMBER) (hereinafter, the “Not-to-Exceed Sum”). CONTRACTOR further agrees that the Not-to-Exceed Sum is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the Work requested by CITY.

B. Following the conclusion of each calendar month, CONTRACTOR will submit to CITY an itemized invoice indicating the Work performed and completed during the recently concluded calendar month, including and the reimbursable out-of-pocket expenses incurred.

If the amount of CONTRACTOR’s monthly compensation is a function of hours worked by CONTRACTOR’s personnel, the invoice should identify the request or work order under which the Work were provided; the number of hours worked in the recently concluded calendar month; the personnel responsible for performing the Work performed; the rate of compensation at which such Work were performed, the subtotal for each Work performed and a grand total for all Work performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONTRACTOR.

Section 5. Standard of Care.

A. CONTRACTOR agrees as follows:

1. CONTRACTOR will perform all Work using the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;

2. CONTRACTOR represents all personnel assigned to perform the Work for CITY under this Agreement shall possess the skill, training, and experience necessary to competently perform the Work and shall at all times possess and maintain all licenses, certifications and/or qualifications necessary to perform the Work;

3. CONTRACTOR shall perform and complete all Work in a manner that is reasonably satisfactory to CITY;
May 4, 2026 Special & Regular CC Mtg Page 132 of 344
CONTRACT NO. XXXX

4. CONTRACTOR shall comply with all applicable federal, State, and local laws and regulations, including all applicable Cal/OSHA regulations in the performance of this Agreement;

5. CONTRACTOR understands the nature and scope of the Work to be performed under this Agreement as well as any and all applicable schedules of performance; and

6. In the performance of this Agreement, CONTRACTOR shall supply and deploy personnel, equipment, tools, and materials necessary, in the reasonable opinion of CITY, to perform all Work in compliance with the standard of care set forth in this Section and to time complete all Work as specified by the Scope of Work or other written order.

7. CONTRACTOR shall perform, at CONTRACTOR’s sole cost and expense, any tasks necessary to correct any errors or omissions caused by CONTRACTOR’s failure to comply with the standard of care set forth in this Section or by any like failure on the part of CONTRACTOR’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing in the City Representative’s sole and absolute discretion.

B. CONTRACTOR acknowledges and agrees that CITY’s acceptance of any Work performed by CONTRACTOR or on CONTRACTOR’s behalf shall not constitute a release of any deficiency or delay in performance. CONTRACTOR further acknowledges, understands, and agrees that CITY has relied upon the representations of CONTRACTOR under paragraph A of this Section, above, and that such representations were a material inducement to CITY entering into this Agreement with CONTRACTOR.

Section 6. Representatives.

A. City Representative. For the purposes of this Agreement, the contract administrator and CITY’s representative shall be Insert City Representative (hereinafter, the “City Representative”). It shall be CONTRACTOR’s responsibility to keep the City Representative informed of the progress of all Work provided. CONTRACTOR shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative.

Except as otherwise provided under this Agreement, written notice to City Representatives shall constitute notice to the CITY.

B. Contractor Representative. For the purposes of this Agreement, insert contractor representative, is hereby designated as the primary representative of CONTRACTOR May 4, 2026 Special & Regular CC Mtg Page 133 of 344
CONTRACT NO. XXXX
authorized to act on its behalf with respect to CONTRACTOR’s performance under this Agreement and to make all decisions in connection therewith (hereinafter, the “Contractor Representative”). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR. The Contractor’s Representative shall supervise and direct the performance of all Work, using his/her best skill and attention. The Contractor Representative shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Work under this Agreement.

Section 7. Contractor’s Personnel.

A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Work and all other related tasks contemplated under this Agreement.

B. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Work.

C. CONTRACTOR shall be solely responsive for the payment of any fees, assessments and taxes, plus applicable penalties, and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR’s performance of the Work.

D. CONTRACTOR shall be solely responsible for the satisfactory performance of all personnel working on CONTRACTOR’s behalf in the performance of this Agreement.

E. If at any time during the term of this Agreement, CITY requests the removal of any of CONTRACTOR’s employees or subcontractors assigned by CONTRACTOR to perform on CONTRACTOR’s behalf under this Agreement, CONTRACTOR shall remove such employees or subcontractors immediately upon receiving notice from CITY.

F. CONTRACTOR shall be solely responsible for the payment of all wages and benefits owed to CONTRACTOR’s employees and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

CONTRACTOR shall also be solely responsive for the payment of all subcontractors acting on its behalf in the performance of this Agreement.

G. [OPTIONAL TO THE EXTENT KEY PERSONNEL ARE SIGNIFICANT TO CONTRACTOR’S PERFORMANCE] CONTRACTOR represents to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONTRACTOR may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONTRACTOR cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement immediately for cause. The key personnel for performance of this Agreement are as follows: Insert Name And Title.

May 4, 2026 Special & Regular CC Mtg Page 134 of 344
CONTRACT NO. XXXX
Section 8. Provisions Applicable to Work Constituting Public Works Under Labor Code Section 1720.

A. The provisions of this Section shall apply to the extent any of the Work to be performed by CONTRACTOR constitute a “public work” within the meaning of Section 1720(a)(1) of the Labor Code. CONTRACTOR shall comply with the provisions of the Labor Code applicable to public works, in the manner set forth under this Section. In addition to any other indemnification obligation set forth under this Agreement, CONTRACT shall indemnify, hold harmless, and defend City concerning any liability arising out of Labor Code Section 1720 et seq.

B. Hours of Work.

1. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Work subject to this Section shall constitute a legal day’s work under this Agreement.

2. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the Work subject to this Section is limited to eight (8) hours during any one calendar day, and forty (40) hours during any one (1) calendar week, except in accordance with Labor Code Section 1815, which provides that work in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one (1) calendar week at not less than one-and-one-half times the basic rate of pay.

3. CONTRACTOR and its subcontractors shall forfeit as a penalty to the CITY $25 for each worker employed in the performance of the Work subject to this Section for each calendar day during which the worker is required or permitted to work more than eight (8) hours in any one calendar day, or more than forty (40) hours in any one calendar week, in violation of the provisions of Labor Code Section 1810 and following.

C. Wages.

1. In accordance with Labor Code Section 1773.2, the CITY has determined the general prevailing wages for the locality in which Work subject to the Section are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file at the CITY and shall be made available on request.

CONTRACTOR and subcontractors engaged in the performance of the Work subject to this Section shall pay no less than these rates to all persons engaged in performance of the Work subject to this Section.

May 4, 2026 Special & Regular CC Mtg Page 135 of 344
CONTRACT NO. XXXX

2. In accordance with Labor Code Section 1775, CONTRACTOR and any subcontractors engaged in performance of the Work subject to this Section shall comply Labor Code Section 1775, which establishes a penalty of up to $50 per day for each worker engaged in the performance of the Work that are subject to this Section that CONTRACTOR or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of CONTRACTOR or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of CONTRACTOR or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by CONTRACTOR or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if CONTRACTOR or subcontractor had knowledge of their obligations under the California Labor Code. CONTRACTOR or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the Work subject to this Section is not paid the general prevailing per diem wages by the subcontractor, CONTRACTOR is not liable for any penalties therefore unless CONTRACTOR had knowledge of that failure or unless CONTRACTOR fails to comply with all of the following requirements:
(i) The contract executed between CONTRACTOR and the subcontractor for the performance of part of the Work subject to this Section shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
(ii) CONTRACTOR shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records.
(iii) Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, CONTRACTOR shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the Work subject to this Section.
(iv) Prior to making final payment to a subcontractor, CONTRACTOR shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the Work subject to this Section and any amounts due pursuant to California Labor Code Section 1813.

May 4, 2026 Special & Regular CC Mtg Page 136 of 344
CONTRACT NO. XXXX

3. In accordance with Labor Code Section 1776, CONTRACTOR and each subcontractor engaged in performance of the Work subject to this Section shall keep accurate payroll records showing the name, address, social security number, work, straight time, and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the Work subject to this Section. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(i) The information contained in the payroll record is true and correct. (ii) The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

The payroll records required pursuant to Labor Code Section 1776 shall be certified and shall be available for inspection by the CITY and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with Labor Code Section 1776.

4. In accordance with Labor Code Section 1777.5, CONTRACTOR, on behalf of itself and any subcontractors acting on CONTRACTOR’s behalf in performance of the Work subject to this Section, shall be responsible for ensuring compliance with Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.

5. In case it becomes necessary for CONTRACTOR and any subcontractors performing Work on CONTRACTOR’s behalf to employ for the Work subject to this Section any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, CONTRACTOR shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to specific Work subject to this Section to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.

Section 9. Conflicts of Interest.

A. CONTRACTOR may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONTRACTOR in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

May 4, 2026 Special & Regular CC Mtg Page 137 of 344
CONTRACT NO. XXXX
B. CONTRACTOR shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code Sections 1090 et seq.

CONTRACTOR warrants and represents that no owner, principal, partner, officer, or employee of CONTRACTOR is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONTRACTOR was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONTRACTOR warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONTRACTOR will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONTRACTOR will be required to reimburse the CITY for any sums paid to CONTRACTOR.

CONTRACTOR understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

C. CONTRACTOR warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty.

Section 10. Independent Contractor. CONTRACTOR shall at all times in the performance of this Agreement be an independent contractor and shall not be an employee of CITY or engaged in any joint venture relationship with the CITY. CONTRACTOR shall determine the method, details, and means of performing all of the Work to be performed by CONTRACTOR under this Agreement.

CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONTRACTOR and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

May 4, 2026 Special & Regular CC Mtg Page 138 of 344
CONTRACT NO. XXXX
Section 11. Non-Discrimination.

A. CONTRACTOR shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any Work provided by CONTRACTOR under this Agreement. CONTRACTOR shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any Work that is the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of CONTRACTOR thereby.

B. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. CONTRACTOR shall include the nondiscrimination and compliance provisions of this Section in all subcontracts to provide the Work under this Agreement.

Section 12. Indemnification.

A. To the fullest extent permitted by law, CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY’s elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of CONTRACTOR or any of CONTRACTOR’s officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants, or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement and the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by CONTRACTOR and shall operate to fully indemnify the Indemnitees against any such negligence. The foregoing notwithstanding, nothing in this Section shall be construed to encompass (i) Indemnitees' sole negligence or willful misconduct to the extent that the Agreement is subject to Civil Code §2782(a), or (ii) CITY’s active negligence to the extent that the underlying Agreement May 4, 2026 Special & Regular CC Mtg Page 139 of 344
CONTRACT NO. XXXX
is subject to Civil Code §2782(b).

B. Attorneys and other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR because of CONTRACTOR’s failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

C. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement.

In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

D. CITY does not and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement.

E. The indemnification duty established under this Section is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.

The hold harmless and indemnification provisions of this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

F. Payment is not required as a condition precedent to an Indemnitee's right to recover under the indemnification provisions of this Section, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees’ right to recover under such indemnification provisions. CONTRACTOR shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision.

G. CONTRACTOR’s obligations under this Section or any other provision of this Agreement will May 4, 2026 Special & Regular CC Mtg Page 140 of 344
CONTRACT NO. XXXX
not be limited by the provisions of any workers compensation act or similar act.

CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the Indemnities. CONTRACTOR shall fully comply with the workers’ compensation laws regarding CONTRACTOR and CONTRACTOR’s employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers’ compensation laws.

H. The provisions of this Section shall survive the termination of this Agreement and the completion of all Work contemplated under this Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement.

Section 13. Insurance.

A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

1. Commercial General Liability Insurance with minimum limits of One Million Dollars ($1,000,000) for each occurrence and in the aggregate for any personal injury, death, loss, or damage.

2. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

3. Worker’s Compensation insurance as required by the State of California.

4. [IF RELEVANT OTHERWISE DELETE]: Cyber Security Liability Insurance for loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.

B. CONTRACTOR shall require each of its sub-consultants or sub-contractors to maintain insurance coverage that meets all of the requirements of this Agreement.

May 4, 2026 Special & Regular CC Mtg Page 141 of 344
CONTRACT NO. XXXX
C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

D. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’S expense, the premium thereon.

E. Prior to commencement of any Work under this Agreement, CONTRACTOR shall file with CITY’s Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.

F. CONTRACTOR shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

G. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days’ prior written notice to CITY. CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

H. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

I. All insurance coverage provided pursuant to this Agreement shall not prohibit CONTRACTOR, and CONTRACTOR’s employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

J. Any deductibles or self-insured retentions must be approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.

K. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and May 4, 2026 Special & Regular CC Mtg Page 142 of 344
CONTRACT NO. XXXX
other persons necessary or incidental to its operation are insureds.

L. Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR’s liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

M. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this Agreement effective upon notice.

N. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

Section 14. Records and Inspection. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (4) years following completion of the Work hereunder, and the CITY shall have access to such records in the event any audit is required.

Section 15. Termination.

A. Termination for Convenience. CITY may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to CONTRACTOR specifying the effective date of such termination. Such termination for convenience shall be made in writing signed by either the City Representative, the City Manager, or the Assistant City Manager. CONTRACTOR may only terminate this Agreement for cause.

B. Termination for Cause. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default May 4, 2026 Special & Regular CC Mtg Page 143 of 344
CONTRACT NO. XXXX
shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

1. CONTRACTOR shall cure the following Event of Default within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONTRACTOR is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 3-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3- day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or
ii. Within thirty (30) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30- day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30-day cure period.

If an Event of Default relates to a material falsehood or misrepresentation set forth in Exhibit “[if appropriate, insert LETTER of exhibit relevant to proposal]” that is not May 4, 2026 Special & Regular CC Mtg Page 144 of 344
CONTRACT NO. XXXX
susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30- day cure period. Prior to the expiration of the 30-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR’s Default Notice to CITY.

3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR’s performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR’s cure of any Event of Default by giving CONTRACTOR written notice of CITY’s intent to suspend CONTRACTOR’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
May 4, 2026 Special & Regular CC Mtg Page 145 of 344
CONTRACT NO. XXXX
ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

6. In the event CITY is in breach of this Agreement, CONTRACTOR’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks.

In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the Work required by this Agreement.

7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

Section 16. Force Majeure. The Completion Date may be extended in the event of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONTRACTOR shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay.

The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’S sole remedy being extension of the Agreement pursuant to this Section.

Section 17. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONTRACTOR’s and CITY’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing.

May 4, 2026 Special & Regular CC Mtg Page 146 of 344
CONTRACT NO. XXXX
If to CITY: If to CONTRACTOR:

City of San Fernando
City Department
City Address
Attn: Department Director
Phone: City Phone Number
Contractor Name
Contractor Address
Attn: Contractor Contact Name
Phone: Phone Number
Section 18. Prohibition. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY’s prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

Section 19. Attorneys’ Fees. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorneys’ fees.

Section 20. Entire Agreement. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.

Section 21. Governing Law; Jurisdiction. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

Section 22. Severability. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

Section 23. Captions. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

Section 24. Execution. This Agreement may be executed in any number of counterparts, each of May 4, 2026 Special & Regular CC Mtg Page 147 of 344
CONTRACT NO. XXXX
which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: CONTRACTOR NAME:

By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

May 4, 2026 Special & Regular CC Mtg Page 148 of 344
May 4, 2026 Special & Regular CC Mtg Page 149 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 150 of 344

AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: William Evans, Interim Director of Public Works
Patsy Orozco, Civil Engineering Assistant II
Date: May 4, 2026
Subject: Consideration to Approve Memorandum of Agreement with The Trust for Public Land for the Pacoima Wash Bike Path Bioswale Improvement Project RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Memorandum of Agreement (MOA) with The Trust for Public Land (TPL) (Attachment “A” - Contract No. 2504) for the Pacoima Wash Bike Path Bioswale Improvement Project (the “Bioswale Project”); and
b. Authorize the City Manager, or designee, to execute the MOA and all related documents necessary to implement the project.

BACKGROUND:

1. On September 19, 2022, the City Council awarded Contract No. 2110 to Toro Enterprises Inc. (Contractor) for $4,835,283.60 and authorized a contingency amount equivalent to 10% ($483,528.36) of the contract for a total of not-to-exceed amount of $5,318,811.96 for the San Fernando Pacoima Wash Bikeway and Pedestrian Path project.

2. On October 3, 2022, the City Council approved a First Amendment to Willdan Engineering’s Professional Services Agreement (Contract No. 2043(a)) authorizing an increase in the contract amount of $850,000 to a new total not-to-exceed $1,000,000. Of this amount, $589,094.42 was allocated for construction management and inspection services related to the San Fernando Pacoima Wash Bikeway and Pedestrian Path Project, with the remaining $410,905.58 allocated for general City Engineering Services.

3. On October 11, 2022, a Notice to Proceed was issued to Willdan Engineering for construction management and inspection services ($589,094.42) related to the San Fernando Pacoima Wash Bikeway and Pedestrian Path Project.

May 4, 2026 Special & Regular CC Mtg Page 151 of 344
Consideration to Approve Memorandum of Agreement with The Trust for Public Land for the Pacoima Wash Bike Path Bioswale Improvement Project

Page 2 of 4 ends

4. On March 2, 2023, a Notice to Proceed was issued to Toro Enterprises Inc. to begin construction of the San Fernando Pacoima Wash Bikeway and Pedestrian Path Project.

5. On June 5, 2023, the City Council adopted Resolution Nos. 8234 and 8235 accepting and appropriating $7,500,000 in grant funding through the California Department of Transportation (Caltrans) for the Pacoima Wash Connectivity Project, including completion of the Pacoima Wash Bike Path Project and improvements to Cindy Montañez Natural Park.

6. On April 15, 2024, the City Council approved the First Amendment to the Construction Contract with Toro Enterprises, Inc., increasing the contract amount by $853,845.70 to a total not-to-exceed amount of $6,172,657.66 (Contract No. 2110(a)) to cover the costs associated with unforeseen change orders.

7. On April 15, 2024, the City Council approved the Second Amendment to the Professional Services Agreement with Willdan Engineering, increasing the contract amount by $188,845 to a total not-to-exceed amount of $1,188, 845 (Contract No 2043 (b)) to cover the costs associated with additional construction management and inspections services related to Toro Enterprises’ unforeseen change orders.

8. On April 30, 2024, Pacoima Beautiful notified the City that it had been awarded a $3.5 million grant in 2023 from the Bezos Earth Fund to transform four (4) miles of the Pacoima Wash, by expanding green space, planting trees and shrubs, and enhancing climate resilience in underserved urban communities. Pacoima Beautiful also noted a rapidly approaching deadline to fully expend the funds by July 31, 2026.

9. On October 25, 2024, the City held a ribbon cutting ceremony and officially opened the Pacoima Wash Bikeway to the public.

ANALYSIS:

Mountains Recreation and Conservation Authority (MRCA) successfully obtained a grant for the design of the San Fernando Pacoima Wash Bikeway and Pedestrian Path Project (Pacoima Wash Bikeway Project). The project constructed a bikeway and pedestrian bridge along the Pacoima Wash from Bradley Avenue (Fourth Street) to Cindy Montañez Natural Park (Eighth Street).

MRCA managed and oversaw the design phase, while the City secured grant funding for construction. The scope of work for the Pacoima Wash Bikeway Project included the following improvements:
a. Construction of 12 foot wide, 1.34-mile-long Class I asphalt concrete bikeway; b. Construction of Bioretention Areas;
c. Construction of retaining walls;
d. Fabrication and installation of bike/pedestrian bridge; e. Installation of rectangular rapid flashing beacons for crosswalk; May 4, 2026 Special & Regular CC Mtg Page 152 of 344
Consideration to Approve Memorandum of Agreement with The Trust for Public Land for the Pacoima Wash Bike Path Bioswale Improvement Project

Page 3 of 4 ends

f. Installation of welded wire fencing;
g. Installation of solar lights;
h. Installation of protective bollards;
i. Installation of signage, striping, markings; and
j. Construction of wheelchair ramps to meet current Americans with Disability Act (ADA) standards.

Due to funding limitations, irrigation and bioswale landscaping were not included as part of the original bikeway construction project. A bioswale helps slow down rainwater, filter out pollution, and allow clean water to soak into the ground. It reduces flooding, keeps waterways cleaner, and adds plants and greenery to the area. These improvements are essential to provide storm water management, dust control, erosion prevention, better natural spaces for plants and wildlife, cooler and more comfortable outdoor areas, and a stronger environment that can better handle climate and weather changes.

Pacoima Beautiful has committed to contributing $800,000 from Bezos Earth Fund - Greening American Cities grant award toward the design, permits, construction, construction management and inspection of the “Bioswale Project” along the City’s Pacoima Wash Bikeway. The proposed “Bioswale Project” will provide the much-needed landscaping and irrigation improvements along the existing Pacoima Wash bikeway corridor from Bradley Avenue (Fourth Street) to Cindy Montañez Natural Park (Eighth Street).

The objective of the Bioswale Project is to complete the critical, unfinished components of the original Pacoima Wash bike path design including:
• Bioswale Planting & Irrigation Improvements (Bradley Ave./Fourth St. to Eighth St.):
o Native vegetation to filter stormwater and reduce dust o Irrigation systems to support long-term plant establishment and health o Enhanced thermal comfort, ecological function, and overall user experience o Permanent signage acknowledging parties involved and major funders Pacoima Beautiful has contracted with The Trust for Public Land (TPL) to provide materials, equipment, labor, construction management, and labor compliance services necessary to complete the planting and irrigation improvements associated with the Bioswale Project.

TPL is a national nonprofit organization dedicated to conserving land and creating parks, gardens, and other natural spaces that support vibrant, livable communities for future generations. The City and TPL intend to complete the Bioswale Project through a collaborative public-private partnership as outlined in the proposed MOA.

MOA Key Features:
• TPL will manage and contract for construction of the Bioswale Project according to the approved plans.
• The City will provide TPL and its contractor access to the Pacoima Wash Bikeway for construction activities, inspections, and all other tasks required under the MOA.

May 4, 2026 Special & Regular CC Mtg Page 153 of 344
Consideration to Approve Memorandum of Agreement with The Trust for Public Land for the Pacoima Wash Bike Path Bioswale Improvement Project

Page 4 of 4 ends

• TPL will include the City in reviewing bids and submittals to ensure compliance with approved plans and City requirements.
• TPL confirms that the Bioswale Project will be funded entirely by private, non-public funds; therefore, the City agrees the project is exempt from competitive bidding requirements under City purchasing regulations and applicable State law. • TPL and its construction manager will conduct regular on-site inspections, monitor construction progress, and participate in regular progress meetings with the City.

Upon completion of the project, ownership and long-term maintenance responsibilities for the improvements will be assumed by the City.

Approval of the proposed MOA with The Trust for Public Land will allow completion of the critical bioswale planting and irrigation improvements originally intended as part of the Pacoima Wash Bikeway Project. These improvements will enhance stormwater management, environmental resiliency, public safety, and the overall user experience of the bikeway corridor at no construction cost to the City. Project is tentatively scheduled to break ground mid-May 2026.

Project completion is tentatively scheduled for July 31, 2026. The general contractor has confirmed they will complete the project in this time frame.

BUDGET IMPACT:

All activities proposed under this MOA will be fully funded through Pacoima Beautiful’s Bezos Earth Fund grant. There is no financial exchange between Pacoima Beautiful and the City, nor between TPL and the City, and no matching City funds are required. The City’s contribution is limited to the long-term maintenance of the complete improvements. As specified in the MOA, there is no immediate fiscal impact to the City associated with approval of this agreement.

CONCLUSION:

Staff recommends that the City Council approve the MOA with The Trust for Public Land for the Pacoima Wash Bike Path Bioswale Improvement Project and authorize the City Manager, or designee, to execute the agreement and all related documents.

ATTACHMENT:

A. Contract No. 2504, including:

Exhibit “A” (provided digitally through weblink)
May 4, 2026 Special & Regular CC Mtg Page 154 of 344
CITY DRAFT - UPDATED AS OF 04-22-26
ATTACHMENT “A”
CONTRACT NO. 2504

MEMORANDUM OF AGREEMENT

BETWEEN

CITY OF SAN FERNANDO

AND THE TRUST FOR PUBLIC LAND
This Memorandum of Agreement (the “MOA” or the “Agreement”) is made and entered into this 4th day of May, 2026, by and between The Trust for Public Land, a California nonprofit public benefit corporation (“TPL”) and the City of San Fernando, a California municipal corporation (“City”), (the “City” and together with TPL the “Parties”) and sets forth the mutual understanding of TPL and the City with respect to the funding, design, construction and management of the Pacoima Wash bike path bioswale improvements to be installed as shown on Exhibit A (the “Bioswale Project”). The Bioswale Project will involve TPL gifting materials, equipment, labor, construction management and labor compliance services and other resources for a public project that involves planting and irrigation in the bioswale along the Pacoima Wash bike path in the area between Bradley Avenue/Fourth Street to Cindy Montañez Natural Park (the “Improvements”), which are further described in substantial form in Exhibit A. All Improvements shall be the property of the City and after TPL completes the Improvements, City will maintain the Improvements. TPL and the City are working together with the common goal of enhancing the existing bike path with planting and safety features for ecological and human health, and recreation.

RECITALS
A. TPL is a national nonprofit organization that conserves and protects land for people to enjoy as parks, gardens and other natural places to ensure livable communities for generations to come.

B. The City owns and maintains the bike path and adjacent bioswale along the LA County Flood Control District Pacoima Wash Right of Way, which is the site of the Bioswale Project.

C. The Pacoima Wash Bike Path, opened in 2024, a significant step in realizing the broader vision of the Pacoima Wash Greenway. The paved path runs through the City of San Fernando from Bradley Avenue/Fourth Street to Cindy Montañez Natural Park, enhancing connectivity for pedestrians and cyclists.

D. Due to funding limitations, several key elements were not installed during the initial phase: bioswale planting (for dust control, stormwater management, habitat, and comfort), and removable bollards (to restrict unauthorized vehicle access) E. Pacoima Beautiful, a nonprofit public benefit corporation (“Pacoima Beautiful”), has committed to contribute $800,000, via Bezos Earth Fund Greening American Cities Pacoima Beautiful grant award, to be used toward the design, and construction of the Bioswale Project.

May 4, 2026 Special & Regular CC Mtg Page 155 of 344
CONTRACT NO. 2504
2 F. The City and TPL intend to complete the Bioswale Project through a collaborative public-private partnership. The purpose of this MOA is to fulfill the Scope of Work illustrated in substantial form in Exhibit A.

G. This Agreement was approved by the San Fernando City Council at its Regular Meeting of May 4, 2026 under Agenda Item No. 6.

NOW, THEREFORE, in order to define the goals, guidelines, rights and obligations of the Parties toward each other and toward third parties in carrying out the Bioswale Project, TPL and the City agree as follows:

1. PARTY REPRESENTATIVES
A. The City hereby designates the City Manager and the Director of Public Works/City Engineer (hereinafter, the “City Representatives”) to act as its representative for the performance of this Agreement. The City Representatives or their designee will act on behalf of the City for all purposes under this Agreement. TPL will not accept directions or orders from any person other than the City Representatives or their designee.

B. TPL hereby designates Los Angeles Parks for People Program Director, Nola Eaglin Talmage, to act as its representative for the performance of this Agreement (hereinafter, “TPL Representative”). The TPL Representative will have full authority to represent and act on behalf of TPL for all purposes under this Agreement. The TPL Representative or his designee will supervise and direct the performance of TPL under this Agreement. Notice to the TPL Representative will constitute notice to TPL.

2. NOTICES
Any notice sent to a Party under this MOA shall be in writing and shall be effective when received by the recipient. Each Party may change the address at which it is to receive notices by providing written notice of its new address for notices to the other Party.

All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective parties may provide in writing for this purpose:

THE CITY OF SAN FERNANDO TRUST FOR PUBLIC LAND
117 Macneil Street 135 W Greene St. Suite 210
San Fernando, CA 91340 Pasadena, CA 91105
Attn: Director of Public Works/City Attn: Los Angeles Parks for People Program Engineer Director, Nola Eaglin Talmage
Phone: (818) 898-1222 Phone: (626) 734-6504
Fax: (818) 361-6728 Email: [email protected]
May 4, 2026 Special & Regular CC Mtg Page 156 of 344
CONTRACT NO. 2504
3 3. OBJECTIVES
The objective of the Bioswale Project is to complete the critical, unfinished components of the original Pacoima Wash bike path design including:

1. Bioswale Planting & Irrigation (Bradley Avenue/Fourth Street to Eighth Street):
• Native vegetation to filter stormwater and reduce dust • Irrigation system to support plant growth
• Enhances thermal comfort and ecological function

4. PROJECT MANAGEMENT
The Parties intend to work together in a collaborative manner for the development of the Bioswale Project, allowing the Bioswale Project to benefit from each Party’s particular expertise and skills. The Parties intend that TPL will supervise construction through completion of the Bioswale Project, subject to City oversight and compliance with all public project contracting requirements and regulations. Upon completion and acceptance of the Improvements by City, City will be responsible for ongoing maintenance of the Bioswale Project.

4.1 Construction Management. The parties intend that TPL will manage and contract for all phases of construction of the Bioswale Project, in accordance with the approved site plans.

4.1.1 The City will grant to TPL, its agents, employees and invitees a non-exclusive right of entry or non-exclusive license to enter onto the Pacoima Wash Bike Path at all reasonable times prior to completion of the Bioswale Project in order to allow TPL to carry out the activities, inspections and other tasks required or contemplated by this MOA. The forgoing notwithstanding, City and all City-authorized personnel, consultants and contractors shall also have the right to enter without notice upon the Pacoima Wash Bike Path property and all other areas where work is being performed by TPL and/or its contractors and consultants.

4.1.2 Within thirty (30) days from the Effective Date of this Agreement, TPL shall provide City with a list identifying all professional consultants which TPL proposes to engage to provide to City project management, construction management, design and engineering for the Bioswale Project and such other information as City may request to evaluate the professional qualifications of TPL’s consultants. TPL shall also provide City with true and correct copies of all fully executed agreements between TPL and such consultants and such contract shall name City as a third party beneficiary.

All insurance coverages required under agreements between TPL and its professional consultants shall include City of San Fernando as an additional May 4, 2026 Special & Regular CC Mtg Page 157 of 344
CONTRACT NO. 2504
4 insured and all duties to indemnify, defend and hold harmless TPL shall extend to the City of San Fernando and its elected and appointed officials, officers and employees.

4.1.3 TPL will include the City in evaluation of bids and submittals for conformance to approved site plans and City requirements.

4.1.4 TPL represents that the Bioswale Project will be wholly and entirely funded with private, non-public funds and on the basis of this representation City agrees that the Bioswale Project is not subject to competitive bidding as would otherwise be required under the City’s purchasing regulations and applicable State law. City has relied on this representation in authorizing the engagement of a construction contract and subcontractors without the need for formal competitive bidding.

4.1.5 TPL will promptly provide City with true and correct copies of all submitted bids proposal submitted by bidders upon the opening bids/proposals upon City’s written request but in no event later than seven (7) days from City’s written request.

4.1.6 Within thirty(30) days from the date of execution of this Agreement, TPL will provide City with a true and correct copy of the fully executed contract between TPL and the general construction contractor and all other contractors/subcontractors engaged by TPL to undertake the Bioswale Project along with true and correct copies of all performance bonds, labor and materials bonds, insurance certificates and any other related documents executed between TPL and the general construction contractor and all other contractors. TPL must provide City with true and correct copies of all change orders for the Bioswale Project.

4.1.7 TPL and its construction manager will conduct on-site construction inspections on a regular schedule to ensure work is being done in a timely manner consistent with the applicable contract and will participate in regular progress meetings with the City and generally keep the City informed on the progress of all such work. City reserves the right to participate in such onsite inspections and TPL shall notify City of such inspections no less than seventy-two (72) hours prior to the start of the inspection.

4.1.8 The City shall provide TPL with any environmental reports, tests, or inspections conducted at the Project site, and TPL may rely fully on them for the Bioswale Project. If TPL or any of its contractors discovers any environmental contamination during the project, all work will stop within the affected area, TPL shall notify the City, and such work shall not resume until the City and TPL agree upon a mutually satisfactory resolution. The May 4, 2026 Special & Regular CC Mtg Page 158 of 344
CONTRACT NO. 2504
5 foregoing notwithstanding, in such even City in its sole and absolute discretion may terminate this Agreement terminate all further work upon the subject property.

4.1.9 TPL shall permit City’s designated personnel and consultants to participate in all regular project means between TPL’s project and construction managers and construction contractor’s personnel and shall provide City with notice of the date, time and location of such meetings.

4.1.10 TPL shall require that all contractor and subcontractors engaged for the Bioswale Project and the construction and installation of all Improvements to keep and maintain all records and date prescribed by Labor Code Section 1776. Within fourteen (14) days from the end of each month, TPL shall provide City with true and correct copies of all such requires maintained by TPL’s contractor and all subcontractors pursuant to Labor Code Section 1776.

5. PROJECT ACCEPTANCE
A. Upon City’s receipt of notice from TPL that the Improvements have been installed in accordance with all City-approved plans and specifications (the “Preliminary Notice”), City will have (30) day from the date of such notice to inspect the site of the Bioswale Project and all Improvements to confirm that the Bioswale Project and its Improvements are complete and have been installed and constructed in accordance with the City-approved plans and specifications and all other applicable governmental regulations and to identify any remaining punch list items. Any deficient or uncompleted/incomplete work identified by City during its inspection will be added to a punch list prepared by City.

B. TPL will have thirty (30) days from the date of City’s delivery of the punch list to complete any incomplete or uncompleted work and correct all deficiencies (the “Punch List Completion Period”). City, in its reasonable discretion, may authorize additional time to complete the punch list work upon TPL’s written request for additional time, provided however, that TPL submits its request prior to the expiration of the Punch List Completion Period and further provided that the request for additional time specifies (i) the amount of additional time needed; (ii) the tasks that remain to be completed; and (iii) the steps TPL has taken to mitigate the need for additional time. City shall be under no obligation to consider request for additional time greater than thirty (30) days from the end of the initial Punch List Completion Period.

C. Upon City’s receipt of notice from TPL that all punch list work has been completed (“Secondary Notice”), City will have (30) day from the date of such notice to re-inspect the site of the Bioswale Project and all Improvements to confirm that the punch list work had been completed to the reasonable satisfaction of City and to confirm that the Bioswale Project and its Improvements are now fully completed and have been installed and constructed in accordance with the May 4, 2026 Special & Regular CC Mtg Page 159 of 344
CONTRACT NO. 2504
6 City-approved plans and specifications and all other applicable governmental regulations and to identify any remaining punch list items. Within fourteen (14) days of City’s inspection, City will identify in writing any work which City has determined is still incomplete or deficient or whether City staff finds that the Bioswale Project and its Improvements are ready to be presented to the San Fernando City Council (“City Council”) for final, formal acceptance. City shall be under no obligation to present the Bioswale Project and its Improvements before the City Council for acceptance until such time as City is reasonably satisfied that all work has been properly completed and all deficiencies corrected.

D. City will submit the Bioswale Projects and its Improvements to the San Fernando City Council (“City Council”) for final and formal acceptance, provided: (i) City staff finds that the Improvements and complete and have be constructed and installed in accordance with the City-approved plans and specifications and that all punch list work has been completed to the reasonable satisfaction of City staff; (ii) TPL has provided the City with true and correct copies of all Bioswale Project plans, specifications, as-built drawings, and other documentation created by or received by TPL in connection with TPL’s work on the Bioswale Project; (iii) all mechanics liens and stop notices have been removed or otherwise cleared by TPL and/or its contractors; (iv) TPL has provided City with true and correct copies of all contract documents referenced under Section 4.1.6, above; and (iv) TPL has assigned all equipment and installation service warranties and contract rights for the Bioswale Project and the Improvements to City.

E. Following City Council acceptance of the Improvements, City shall issue to TPL an acceptance letter in form and substance reasonably satisfactory to the Parties, pursuant to which the City agrees to fully release TPL with respect to any and all claims, damages or liability resulting directly or indirectly from any use of the Bioswale Project and the Improvements, provided, however, that such release shall not modify, amend and/or negate the provisions of any warranties or contract rights assigned to the City in connection with the Bioswale Project or the Improvements.

6. SIGNAGE
Following completion of the Bioswale Project, in addition to any signage installed by the City, a permanent sign acknowledging TPL, Pacoima Beautiful, SALT, and Bezos Earth Fund, as well as any other major funders should they be needed, will be installed at TPL’s expense in a location in the Bioswale Project mutually acceptable to the City and TPL. All signs erected or posted in the Bioswale Project shall conform to City sign permit requirements.

7. PRESS RELEASES; PUBLICITY; EVENTS
TPL shall provide the City with advance notice of any significant public outreach or publicity events relating to the Bioswale Project and an opportunity for participation. It is not anticipated that the City will be involved in the planning or execution of such events, nor is it anticipated that a representative of the City need to attend any or all of such events. To facilitate its fundraising efforts in connection with the Bioswale Project, TPL may issue press releases, hold promotional events and/or take other steps to raise public awareness regarding the Bioswale Project.

May 4, 2026 Special & Regular CC Mtg Page 160 of 344
CONTRACT NO. 2504
7 8. OBLIGATIONS OF PARTIES

8.1 Governing Law; Venue. This MOA shall be governed by the law of the State of California. The Parties expressly agree to the exclusive jurisdiction of the courts of Los Angeles County, CA.

8.2 Liberal Construction. This MOA shall be liberally construed to achieve the successful completion of the Bioswale Project. If any provision in this MOA is found to be ambiguous, an interpretation consistent with the spirit of collaboration and the mutual goals and objectives of the Parties shall be favored over any interpretation that would be inconsistent with such purposes and goals.

8.3 Severability. If any provision of this MOA is found to be invalid, the remainder of the provisions of this MOA shall not be adversely affected.

8.4 Entire Agreement; Amendment; Assignment. This instrument sets forth the entire understanding of the Parties with respect to the Bioswale Project and supersedes all prior discussions, negotiations, understandings, or agreements relating to the MOA, all of which agreements or understandings are merged into this MOA. No alteration, amendment or modification of this MOA shall be valid or binding unless contained in a written amendment signed by both Parties. It is contemplated that from time to time this Agreement can be modified, if agreed by both Parties, to address developments in the Bioswale Project. TPL may not assign its rights or obligations under this Agreement without the prior written consent of the City.

8.5 Successors. The terms, conditions, commitments, restrictions and understandings set forth in this MOA shall be binding upon, and inure to the benefit of, the parties hereto and their respective successors and assigns.

8.6 Captions. The captions in this MOA have been inserted solely for convenience of reference and are not a part of this instrument and shall have no effect upon construction or interpretation.

8.7 No Partnership or Agency. Neither Party shall be considered a partner or agent of the other Party, and this MOA does not create a partnership or principal-agent relationship between the Parties. Neither Party shall have any right, power or authority to create any obligation, expressed or implied, on behalf of the other Party. The Bioswale Project is a public-private collaboration between two separate and independent entities, each of which has a common interest in creating the Bioswale Project, but each of which also has objectives and activities outside the scope of the Bioswale Project and this MOA. The joint effort being formed by the City and TPL is not a separate legal entity and neither TPL nor the City shall have the right to bind the other Party vis a vis any third party. The purpose of the collaboration is to work together to complete the Bioswale Project and achieve the Parties’ common goals as stated in the Recitals above. While TPL and the City may May 4, 2026 Special & Regular CC Mtg Page 161 of 344
CONTRACT NO. 2504
8 cooperate in the creation of other parks and open space in the future, the parties acknowledge and agree that this Bioswale Project is unique and the terms of this MOA shall not create a binding precedent with respect to any future projects.

8.8 Indemnity and Release. TPL agrees to indemnify, defend and hold the City and City’s elected and appointed officials, officers and employees harmless from and against any and all liability to any third party for or from loss, damage or injury to persons or property in any manner arising out of, or incident to, (i) negligent acts (including active negligence), errors, omissions, or willful misconduct by TPL and all contractors, subcontractors or consultants in the performance of work on the Bioswale Project; (ii) any claims submitted any contractors, subcontractors or consultants performing work in connection with the Bioswale Project or the Improvements for nonpayment of sums owed for the performance of work; and (iii) claims or fines arising out of the failure of TPL or any contractors or subcontractors engaged in the Bioswale Project to comply with State or federal labor requirements, including but not limited to the requirement to pay prevailing wages. Both the City and TPL shall be solely responsible for any contracts they enter into, or other obligations or liabilities incurred by such party in connection with their respective roles under this MOA and the Bioswale Project.

8.9 Nondiscrimination. The Parties shall adhere to local, state and federal requirements for the provision of equal employment opportunity in accordance with all applicable state and federal anti-discrimination laws, regulations, and contracts. The Parties agrees that all persons employed by them shall be treated equally without regard to or because of race, religion, ancestry, national origin, disability or sex and in compliance with all antidiscrimination laws of the United States of America and the State of California. The Parties shall require these nondiscrimination terms of its subcontractors providing services under this Agreement.

8.10 Compliance with Laws. The Parties shall comply fully with all applicable state and federal laws, regulations, and municipal ordinances including, but not limited to, all workers’ compensation laws, all environmental laws including, but not limited to, the generation and disposal of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, all applicable City, County, and State codes, the Americans with Disabilities Act, and all non-discrimination laws.

8.11 Nonwaiver. A waiver by either Party of any default or breach by the other Party of any terms or conditions of this Agreement does not limit the other Party’s right to enforce such term or condition or to pursue any available legal or equitable rights in the event of any subsequent default or breach.

May 4, 2026 Special & Regular CC Mtg Page 162 of 344
CONTRACT NO. 2504
9 8.12 Attorney’s Fees and Costs. In the event it becomes necessary for either Party of this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement or to give any notice required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable attorney’s fees and costs, including fees, salary, and costs of in-house counsel to include City Attorney.

8.13 No Third-Party Beneficiary. This Agreement is for the exclusive benefit of the parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party.

8.14 Counterparts. This Agreement may be executed in counterparts, which together constitute one instrument.

9. TERM AND TERMINATION

9.1 Term. This MOA will be in effect upon execution and shall remain in effect until issuance of the Acceptance Letter for the improvements at the Bioswale Project by the City.

9.2 Failure to Perform.

9.2.1 In the event either party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur.

For all Events of Default, the party alleging an Event of Default will give written notice to the defaulting party (a “Default Notice”) which will specify:
(i) the nature of the Event of Default; (ii) the action(s) required to cure the Event of Default; (iii) a date by which the Event of Default will be cured if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

9.2.2 TPL will cure the following Events of Defaults within the following time periods:

9.2.2.1 Within ten (10) business days of City’s issuance of a Default Notice for any failure of TPL to timely provide City and City’s employees or agents with any information and/or written reports,
documentation or work product which TPL is obligated to provide to City or City’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, TPL may submit a May 4, 2026 Special & Regular CC Mtg Page 163 of 344
CONTRACT NO. 2504
10 written request for additional time to cure the Event of Default upon a showing that TPL has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10 day cure period. The foregoing notwithstanding, City will be under no obligation to grant additional time for the cure of an Event of Default that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or

9.2.2.2 Within fourteen (14) calendar days of City’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, TPL may submit a written request for additional time to cure the Event of Default upon a showing that TPL has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, City will be under no obligation to grant additional time for the cure of an Event of Default that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

9.2.3 City will cure any Event of Default asserted by TPL within forty-five (45) calendar days of TPL’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, City may submit a written request for additional time to cure the Event of Default upon a showing that City has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period.

9.2.4 City, in its sole and absolute discretion, may also immediately suspend TPL’s performance under this Agreement pending TPL’s cure of any Event of Default by giving TPL written notice of City’s intent to suspend TPL’s performance (a “Suspension Notice”). City may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, TPL will be compensated only for those services and tasks which have been rendered by TPL to the reasonable satisfaction of City up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of City will operate to prohibit or otherwise restrict City’s ability to suspend this Agreement as provided herein.

9.2.5 No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.

No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

May 4, 2026 Special & Regular CC Mtg Page 164 of 344
CONTRACT NO. 2504
11 9.2.6 The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to City at law or under this Agreement in the event of any breach of this Agreement by TPL, City, in its sole and absolute discretion, may also pursue any one or more of the following remedies:

9.2.6.1 Upon written notice to TPL, the City may extend the time of performance; The City may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for TPL’s breach of the Agreement or to terminate the Agreement; or

9.2.6.2 The City may exercise any other available and lawful right or remedy.

9.2.6.3 In the event City is in breach of this Agreement, TPL’s sole remedies will include specific performance of the City’s obligations under this Agreement; the recovery of reasonable attorney fees as provided under Section 8.12 of this Agreement; and/or the recovery of any unpaid sums lawfully due and payable to TPL under the express terms of this Agreement. City shall not be liable for any consequential damages asserted by TPL.

10. INSURANCE
Until the issuance of the Acceptance Letter by the City, TPL shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damagers to property that may arise from or in connection with performance of this MOA. The policies of insurance required under this Section are in addition to all policies of insurance required of any contractors, subcontractors of consultants engaged by or working on behalf of TPL in connection with the performance of the Bioswale Project and the construction and installation of the Improvements.

Such insurance shall be of the types and amounts as set forth below:

10.1 Comprehensive General Liability Insurance with coverage limits of not less than $1,000,000 per occurrence and $2,000,000 in the annual aggregate, including products and completed operations, property damage, bodily injury, and personal and advertising injury;

10.2 Automobile Liability Insurance for vehicles used in connection with the performance of the Project with minimum limits of $1,000,000 per accident for bodily injury and property damage;
May 4, 2026 Special & Regular CC Mtg Page 165 of 344
CONTRACT NO. 2504
12 10.3 Workers’ Compensation Insurance as required by the laws of the State of California.

10.4 The policy or policies required by this MOA shall be issued by an insurer admitted in the State of California and with a rating of at least “B+:VII” or better, unless otherwise acceptable to the City.

10.5 TPL agrees that if it does not keep the insurance required in this Agreement in full force and effect, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at TPL’s expense, the premium thereon.

10.6 Prior to commencement of any work under this Agreement, TPL shall file with City’s Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.

10.7 TPL shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

10.8 The commercial general liability and automobile liability policies of insurance shall contain an endorsement naming City and City’s elected and appointed officials, officers, employees, agents and volunteers as additional insureds.

10.9 All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City and shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

10.10 All insurance coverage provided pursuant to this Agreement shall not prohibit TPL or any contractors, subcontractors or consultants of TPL from waiving the right of subrogation prior to a loss. TPL hereby waives all rights of subrogation against City and City’s officials, officers, employees, agents and volunteers.

10.11 Any deductibles or self-insured retentions must be approved by City. At the option of City, TPL shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or TPL shall procure a bond guaranteeing payment of losses and expenses
May 4, 2026 Special & Regular CC Mtg Page 166 of 344
CONTRACT NO. 2504
13 10.12 If TPL is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

10.13 Procurement of insurance by TPL shall not be construed as a limitation of TPL’s liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

10.14 In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by TPL. In the alternative, CITY may terminate this Agreement effective upon notice without cost or liability to TPL.

IN WITNESS WHEREOF, the City of San Fernando and TPL have caused this MOA to be executed by their duly authorized representatives:

By signing below, each Party agrees and acknowledges that this Memorandum of Agreement accurately reflects their mutual understanding, and that each of them agrees to be bound by the terms and conditions of this Memorandum of Agreement.

CITY OF SAN FERNANDO THE TRUST FOR PUBLIC LAND:

By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

May 4, 2026 Special & Regular CC Mtg Page 167 of 344
CONTRACT NO. 2504

EXHIBIT A
(Project Area, Planting & Irrigation Bioswale Plan)
May 4, 2026 Special & Regular CC Mtg Page 168 of 344
May 4, 2026 Special & Regular CC Mtg Page 169 of 344
This Page
Intentionally
Left Blank
May 4, 2026 Special & Regular CC Mtg Page 170 of 344

AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager
Date: May 4, 2026
Subject: Consideration to Approve Release of a Request for Proposals for San Fernando Farmers Market
RECOMMENDATION:

It is recommended that the City Council approve the release of a Request for Proposals (RFP) for San Fernando Farmers Market (Attachment “A”) to operate, manage, and promote a weekly Farmers Market within the City.

BACKGROUND:

1. On February 2, 2026, the City Council directed staff to refer an item to the San Fernando Mall and Area B Funds Ad Hoc committee to discuss the feasibility and structure of a farmers market and return to the City Council at a future meeting with Ad Hoc committee recommendations for discussion during the Fiscal Year (FY) 2026-2027 budget review process.

2. On February 4, 2026, the San Fernando Mall and Area B Funds Ad Hoc committee requested staff to reach out to three (3) vendors and assess options on entering an agreement directly with a vendor or conducting an RFP if necessary.

ANALYSIS:

Farmers markets strengthen communities by giving residents direct access to fresh, locally grown food while supporting small farmers, food entrepreneurs, and local artisans. They also create vibrant public gathering spaces that encourage social connection, promote healthy lifestyles, and stimulate nearby business activity. Local governments can benefit from partnering with dedicated third-party vendors to operate a community farmers market by leveraging their specialized expertise in market management, vendor coordination, regulatory compliance, and community programming.

May 4, 2026 Special & Regular CC Mtg Page 171 of 344
Consideration to Approve Release of a Request for Proposals for San Fernando Farmers Market

Page 2 of 3 ends

San Fernando City CouncilMay 4, 2026

San Fernando City Council
May 4, 2026