San Fernando City Council
June 8, 2026

COMPLETED PROJECTS CONTINUED:

Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Title: Microsoft 365 (M365) Upgrade December 2025
Police Department. Date Completed
Title: Police Department Overtime February 2025
Title: Law Enforcement Technology Improvements –
Handheld Ticket Writers April 8, 2025
eSubpoena May 19, 2025
Title: Mental Health Clinician Program September 29, 2025 Cameras/ Access Control Project May 2025
UASI EOC 2023 December 2025
Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) Full-Time Maintenance
Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 31, 2025
Title: Phase 1: Fog Seal Coating Public Parking Lots September 15, 2025 Title: Well 2A Refurbishment Project December 14, 2025
Title: Bus Shelter Rehabilitation Project January 5, 2026 Title: Residential Water Service Shut Off Policy January 1, 2026 Title: Outdoor Dining in Public ROW February 17, 2026
Title: Crosswalk Safety at Bike Path February 25, 2026
Title: Implementation of California Daylighting Law (AB 413) February 25, 2026 Title: Las Palmas HVAC Project March 2026
Title: School Zone Signage Safety Enhancement Initiative March 2026 Recreation & Community Services. Date Completed
Title: Afterschool Teen Program October 7, 2024
Title: Park Opportunity Plan October 7, 2024
Title: San Fernando 115 Birthday Celebration Discussion March 2026 June 8, 2026 Special CC Mtg Page 208 of 478
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Active Projects
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Date
Staff Project Lead
City Manager’s Office

1. Opportunity Sites
Analysis (Formerly
Downtown Master Plan)
Approved FY 22-23
budget to develop a
DTMP with robust
community outreach.

Guides future actions
for revitalization of
Downtown San
Fernando. Budget:
$297,675.
• 12-2023 to 3-2024:

Multimodal Survey
• 3-11-2024: Ad Hoc
Mtg #1
• 4-11-2024: CAC Mtg
#1
• 4-27-2024: Outreach
“Walkshop”
• 4-2024 to 5-2024:

Online Survey
• 7-2024: Existing
Conditions Analysis
• 9-16-2024: Phase 1
Findings to Council +
PPC
• Contract extended to
Dec 2025
• 6-11-2025: Ad Hoc
Mtg #2
December 2026 Kanika Kith/
Ron Garcia
June 8, 2026 Special CC Mtg Page 209 of 478
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• 11-17-2025: Council
approved Option 1 –
Opportunity Site
Analysis
• Opportunity Sites
Analysis Kick Off
Meeting January
2026

2. East San Fernando Valley
Light Rail Transit Project
Metro project to build
light rail line in two
phases:

Phase 1 – 6.7 miles
along Van Nuys Blvd
with 11 stations.

Phase 2 – 2.5 miles
from Pacoima to
Sylmar/San Fernando
Metrolink. Funded by
Measure R & M.
• 2017-2020: City
comments on Draft
EIR
• 12-2010: Metro
Board certified Final
EIR with
safety/design
conditions
• 4-2022 to 9-2022:

Grade Crossing
Analysis
• 1-2024 to summer
2024: Supplemental
Phase 2 studies
• Status updates to
Council (2020, 2022,
2025)
Staff will return to
Council with a
third-party funding
agreement related
to the rail crossing
safety
improvement
project once
Metro has
documentation
ready.

Phase 1 – 2031;
Phase 2 – TBD
Will Pettener
June 8, 2026 Special CC Mtg Page 210 of 478
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• 6-2025: CPUC Sec.
130 safety funding
discussions
• 6-25-2025: Multiagency safety
improvements
discussion
• 7-7-2025: Public
outreach results
presented
• 9-18-2025: Council
approved conditional
support for Scenario
2 • 12-4-25: Metro Board
of Director’s
approved planning
work on Scenario 2,
including early action
safety improvements
on rail crossings in
the City.
• 4-23-26: Metro’s
Board of Directors
approved design and
environmental
review for early
June 8, 2026 Special CC Mtg Page 211 of 478
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action safety
improvements at all
at-grade crossings in
the City and two
nearby crossings in
the City of LA. The
scope of work was
approved at a value
of $10,701,189.
• 5-28-26: Staff met
with Metro to discuss
third-party funding
agreement
opportunities.

3. CDBG Small Business
Assistance Grant
Program (SBAP)
Provides grants to
businesses/property
owners for storefront
improvements
(signage, paint, antigraffiti, landscaping,
etc.). Total funding:
$137,861.
• 3-5-25: Application
period was opened
to the public.

Application period
was extended to
April 20, 2026.
• 4-9-26: Staff hosted a
SBAP workshop
where 11 prospective
businesses attended
to learn more about
the application
process.

None June 2026 Will Pettener/Ron
Garcia
June 8, 2026 Special CC Mtg Page 212 of 478
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• 4-20-26: 39
applications were
received for the
grant.
• 5-12-26: A review
panel met to
evaluate and select
19 tentative
grantees.
• Staff anticipates
issuing agreements
and checks to
awardees by 6-18-26.

4. Partnership with
Asociación de
Jaliscienses Unidos en
Acción (AJUA)
Partnership with
AJUA to provide
services to the
immigrant
community.
• 9-3-25: Staff met
with AJUA
representatives to
discuss scope of
services and future
events.
• 10-6-25: City Council
approved MOU with
AJUA.
• AJUA will started on
11-17-25 at BCRC.
• Ongoing monthly
dates have been
None Ongoing Cristina Moreno
June 8, 2026 Special CC Mtg Page 213 of 478
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scheduled for Q1
2026.

5. Strategic Plan
Development
A new plan will be
developed to replace
the current plan set
to expire in 2026.
• City Council
approved agreement
with Baker Tilly on
12-1-25 for Strategic
Planning Consulting
services.
• 1-23-26: staff met
with Baker Tilly to
develop a roadmap
and determine next
steps for outreach.
• In February 2026,
Baker completed
phase 1 of their
engagement process
by interviewing City
Council, Department
Heads, and
facilitating a citywide
staff survey
• 3-3-26: Executive
Staff took part in a
workshop with Baker
Tilly
A draft of the
Implementation
Action Plan (IAP) is
scheduled to
return to Council
for consideration
in July 2026.

Strategic Plan
has been
completed. The
IAP has an
anticipated
completion date
of July 6, 2026.

Will Pettener
June 8, 2026 Special CC Mtg Page 214 of 478
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• 3-23-26: a City
Council Strategic Plan
workshop was held
at Las Palmas Park.
• On 4-6-26, a
community survey
was posted on the
City’s website.
• On 4-8-26 and 4-15-
26, Baker hosted
community
workshops for the
public to provide
feedback on the
process.
• 5-18-26: City Council
approved the
proposed strategic
plan.

City Clerk’s Office

1. Amend City Recognition
Requests
Policy/Procedure
Expands the City’s
Recognition Requests
Policy/Procedure to
include clear
descriptions and
• May 2025 – Council
adopted revised
Recognition Requests
Policy/Procedure
July 6, 2026 July 6, 2926 Julia Fritz
June 8, 2026 Special CC Mtg Page 215 of 478
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guidelines for
Council-issued
recognitions
(Resolutions,
Proclamations,
Certificates, official
acknowledgments)
honoring
contributions,
achievements, or
service to the
community.
(replacing Awards
Program).
• 8-4-25: Council
directed staff to
return with revisions
to add guidelines for
Resolutions,
Proclamations, and
recognitions.
• 9-2-25: Council
directed staff to
return with options
to add Certificate of
Commendation,
potential Resolution
adoption, and
enhanced certificate
design options.

2. Quarterly Special City
Council Meeting
Celebration Event
Host Quarterly
Celebration Meetings
to acknowledge
Community
members, businesses
and organizations for
their contribution to
the community.
• Pre-Planning for Next
Celebration Event
Scheduled for:

January 26, 2026
• Pre-Planning for 2nd
quarterly Celebration
Event for:

July 27, 2026
October 2026
Consideration on
next Council
approved SemiAnnual
Celebration
Meeting Date.

Next Scheduled
Celebration
Event:

August 24, 2026
Julia Fritz
June 8, 2026 Special CC Mtg Page 216 of 478
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• On 1-5-2026, Staff
was directed to
reschedule the
January and July
2026 Celebration
Events to February
and August.

Community Development Department

1. Community Preservation
– Commercial Property
Education Program
Education &
maintenance program
to support
beautification of
commercial corridors.

Officers work directly
with business
community.
• 9-19-24: Presented to
Council
• 3-26-25: Postcards
distributed
• 3-30-25 & 5-7-25:

Workshops
• 5-12-25: Walking
inspections began
• 7-28-25: 22
businesses
recognized
• 10 -27- 2025: 19
businesses
recognized
None at this time FY 2026–2027
(Ongoing)
Rigoberto Guerrero
June 8, 2026 Special CC Mtg Page 217 of 478
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• February 2026: 55 to
be recognized
• 1-20-26: Walking
inspections will
resume

2. SCAG REAP 2.0 Grant $1.125M grant for
housing programs:
displacement
prevention, historic
survey update,
density bonus
ordinance, zoning
updates, streamlined
approvals.
• Council accepted
grant Oct 21, 2024
• Consultant (Rincon)
selected Mar 2025
• City tour held Mar
19, 2025
• Engagement pop-ups
hosted Jun–Aug 2025
(112 participants)
• Engagement Plan
approved May 5,
2025
• Community
Workshop December
4, 2025
• Draft documents
expected Spring 2026
• Public Review
Drafts
Documents
2/2026 –
3/2026
• Update and
Discussion
February 17,
2026
• Consideration
for Adoption
May 18, 2026
• City Council 2nd
Reading June
15, 2026
June 30, 2026 Ron Garcia
June 8, 2026 Special CC Mtg Page 218 of 478
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Public Works Department

1. Carlisle Green Alley
Reconstruction Project
Revitalizes alley with
200+ trees, bioswales,
permeable surfaces,
lighting, and
bike/pedestrian path.
• PSA with TreePeople
approved Sep 3, 2024
• PSA with Craftwater
approved Jan 6, 2025
• Tentative design/
construction timeline
set (2025–2026)
• Craftwater submitted
60% plans, staff is
currently reviewing
them.
• The City will hold
Fourth Community
Outreach to provide
status of project
design at Spring
Jamborree, Las
Palmas Park, on April
4, 2026
None at this time Dec 2026 Patsy Orozco

2. Calles Verdes Project
(Phase 1)
Parking lot 4, and
South Maclay (Pico
South Bound)
Bioswales and
bulbouts on Maclay
• City Clerk opened
four (4) sealed bids
on October 30, 2025
• Rejection of Bids
approved Jan 5, 2026
None at this time Dec 2026 Patsy Orozco
June 8, 2026 Special CC Mtg Page 219 of 478
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Ave, stormwater
redirection, coo
pavement, trees.

3. Calles Verdes Project
Phase 2
Workman Drainage
Improvement/
Infiltration Project
• Received feasibility
study from CWE -
Aug 6, 2025
• Selection of projects
by awarding agency
in Spring 2026
• Agreement with
grant agency to be
scheduled for
upcoming council
meeting
TBD TBD Manuel Fabian

4. Las Palmas Park
Revitalization Project
Multi-field and facility
renovations, splash
pad, ADA playground,
lighting, exercise
equipment.
• Phase II construction
cost estimate
completed for RPOSD
Grant application
• Phase I and Phase II
of project presented
at Parks, Wellness,
and Recreation
Meeting on 9/11/25
• Scope modifications
presented and
None at this time June 2027 Patsy Orozco /
Willdan
June 8, 2026 Special CC Mtg Page 220 of 478
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approved at 2/17/26
City Council Meeting
• Staff presenting
scope modifications
to granting agency
for final approval

5. Pacoima Wash
Connectivity Project (aka
Cindy Montañez Natural
Park Improvements)
$7.5M Caltrans grant
for Pacoima Wash
Path extension,
lighting, restrooms,
landscaping, and
permanent memorial
sign.
• On March 14, 2026,
the City held the first
Community Outreach
Workshop at Cindy
Montañez Natural
Park.

On May 18, 2026.

Kimley-Horn will
present project
concept to City
Council.

On May 30, 2026, the
City will hold the last
public outreach
event at Foodzilla.

None at this time June 2027 Patsy Orozco /
Willdan

6. San Fernando Mission
Trail Restoration Project
(Phase I–III)
Restores bike path
lighting with
LED/solar tech, smart
controls, and
• Scope includes
assessment, design,
implementation, and
maintenance
planning
None at this time TBD Patsy Orozco /
Willdan
June 8, 2026 Special CC Mtg Page 221 of 478
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sustainability
features.
• Project pending
funding availability.

7. HSIP Traffic Signal
Modification Project
Upgrades signals at 9
intersections with
poles, pedestrian
heads, controllers,
signage, and striping.
• Project closeout
underway
Construction
acceptance – July
2026
June 2026 Manuel Fabian /
Willdan

8. Citywide Traffic Signal
Synchronization Project
Synchronizes signals
at 13 intersections
with new GPS units,
controllers, and
timing charts.
• Construction started
on December 1,
2025.
• Contractor is working
on the installation of
GPS units and
completion of “punch
lists” items
Project acceptance
– July 2026
June 2026 Manuel Fabian /
Willdan

9. Citywide Signage
Upgrades
Citywide replacement
of 3,100+ signs
(wayfinding,
regulatory, trolley).
• Phase I
(wayfinding/trolley
signs) complete
• Phase II starts FY
2025–26
• Staff has commenced
ordering signs for
Phase II . Signs
include school zone
signs, parking
None at this time Phase I
complete March
2026
Manuel Fabian/
Rodrigo Mora
June 8, 2026 Special CC Mtg Page 222 of 478
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restriction signs for
recently painted
curbs and other
signage to address
recent safety
concerns
• Signs received. Public
Works to schedule
installation of signs
• Staff began installing
signs around San
Fernando Middle
School and
O’Melveny
Elementary School.

School areas
completed.
• Additional signs
ordered. Waiting for
the sign delivery to
start phase II. Phase
II finished 4-1-2026.

New sign to be
ordered 4-1-2026.

Quotes were
received for the
missing city street
June 8, 2026 Special CC Mtg Page 223 of 478
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signs. Will order signs
on 4/29/2026. Signs
were ordered. 75%
finished. 2/12/2026.

10. Pacoima Wash Bikeway
Project

1.34-mile Class I
bikeway with bridge,
bioswales, lighting,
and safety features.
• Construction 99%
complete
• Additional
bollards/curbs/
striping to address
vandalism
Notice of
Completion –
Spring 2026
Spring 2026 Patsy Orozco

11. Residential Permit
Parking (RPP) Program
Updates to
residential/commerci
al parking policies,
smart meters, data
collection, and
enforcement
guidelines.
• Data collection and
engagement
completed
• 400+ survey
responses received
• Code amendments
split for Council
review Sep 2, 2025
• Meeting with
Finance, Police and
Public Works
Departments
conducted on
November 3, 2025
Administrative
Guidelines will be
presented to
Council – May
2026
Summer 2026 Greg Steigerwald /
Dixon Resources
Unlimited
June 8, 2026 Special CC Mtg Page 224 of 478
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12. City Facility Condition
Assessment Report
Comprehensive
evaluation of all Cityowned facilities to
assess deficiencies,
costs for
repairs/maintenance,
and capital
improvements.

Includes inventory,
inspections, condition
ratings, cost
estimates,
prioritization, life
cycle analysis,
recommendations,
and Facility Condition
Index (FCI). Supports
strategic planning,
compliance, risk
management, and
resource allocation.
• Project kick-off
meeting was held on
October 16, 2024.
• Waiting on site
facility assessment by
Brightly (contractor)
in early November
• City Staff is
scheduled to conduct
on-site evaluations
with the contractor,
Brightly on
November 17, 2025
started the on site
Facility assessment
by visiting all sites
identified- with PW
Staff.
• 1/21/2026 Inventory
of major equipment
has been assessed
documented, and a
maintenance
regiment has been
created. Waiting for
the final assessment
report. Report was
No Council action
required at this
time
June 2026 Rodrigo Mora
June 8, 2026 Special CC Mtg Page 225 of 478
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received and will be
evaluated with staff
to create a work
plan. 2-25-2026. Staff
is working on a
phased approach
implementation plan
4-1-2026. Interim
Director has created
a work plan with
options4/21/2026.

Assessment was
finished, waiting on
implementation
directive. 5/12/2026.

13. Fixed Route ADA
Sidewalk Improvement
Project
Upgrading damaged
and non-ADA
compliant sidewalks,
drive approaches,
curbs, gutters, and
ramps along key
transit routes
(Truman St., Hubbard
Ave., 7th St., Harding
Ave.).
• Field-check sites
• Prepare cost
estimates
• Prepare project
specifications
• Identify conflicting
utilities
• Identify business
access impacts
• Complete project
specifications,
Award
construction
contract
(tentatively May
2026)
TBD Manuel Fabian /
Willdan
June 8, 2026 Special CC Mtg Page 226 of 478
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construction
quantities, and
advertise project for
construction.

14. Emergency Generator
Installation at Las Palmas
and Recreation Park
Facilities
Installation of
generators to ensure
park cooling centers
remain operational
during
outages/extreme
weather. Supports
resilience, emergency
services, and
community safety.
• Two generators
received and placed
on pads
• Design for
connection to
switching
mechanism/ building
in plan check
• Project remains in
plan check;
Engineering
coordinating with
Community
Development to
finalize. Waiting on
Fire Department
approval.

Engineering firm
hired to create the
wiring plans will
submit UL
specifications to the
Approve Notice of
Completion
(tentatively June
2026)
June 2026 Rodrigo Mora
June 8, 2026 Special CC Mtg Page 227 of 478
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fire department
again.
• Waiting for Fire
Department approval
1/21/2026. Waiting
for Fire Department
approval. 2-25-2026.

Same wait 4-1-2026.

Waiting on the fire
department and
plans from the
contractor.
4/28/2026. Plans
were approved by
the fire department,
waiting on our
building department
to approve.
5/12/2026.

15. Recreation Park
Bathroom Renovation
Renovation of existing
restrooms to create
safe, accessible,
sustainable facilities.
• Assessment &
planning underway
• Design criteria and
cost estimates in
progress
Procurement of
contractors next
To Be Determined To Be
Determined
Rodrigo Mora
June 8, 2026 Special CC Mtg Page 228 of 478
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• Construction to be
phased
• Post-construction
inspection and
feedback planned.

TBD
• Scope of work and
funding TBD waiting
for funding and
approval 2-25-2026.

Same wait 4-1-2026.
• Same wait
4/28/2026. Same
5/12/2026.

16. Downtown Trash
Enclosures
Renovation of Cityowned trash
enclosures in the Mall
area.
• Community
Engagement Event
was held 10/8/25.

Council discussion
on preliminary
design – April 2026
Fall 2026 Manuel Fabian /
Willdan

17. City Owned Right-of-Way
Beautification
Beautification of
ROWs including
streetscapes,
medians, bikeways,
tree wells.
• Infrastructure
restoration
(irrigation, wiring,
backflow devices) in
progress Scope of
work and funding
TBD.

No Council action
anticipated
Ongoing Rodrigo Mora
June 8, 2026 Special CC Mtg Page 229 of 478
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• Developing
comprehensive task
list
• Fall 2025 tree
planting planned for
vacant tree wells.

For more significant
beautification, more
funding would be
required. Staff
completed surface
restoration
(Painting)on 12 City
monument signs
citywide. Staff Report
was created and
presented, waiting
for approval.2-25-
2026. Numerous
sidewalk repairs and
beautifications tasks
have been performed
4-1-2026. Ongoing,
will have an 8 week
report on a future
meeting. 8 Week
update work plan
June 8, 2026 Special CC Mtg Page 230 of 478
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was submitted.
5/12/2026.

18. Sidewalk Condition
Assessment
Citywide assessment
and mitigation plan
for sidewalk hazards.
• Precision Concrete
Cutting awarded
contract
• Sidewalk cuts in Grid
F,G, and E are
complete.
• Contractor will begin
sidewalk cuts in Grid
D in April 2026.

No Council action
required
June 2026 Patsy Orozco

19. Project Labor Agreement Evaluation of PLA
benefits, costs, and
legal requirements.
• Conducting research
on scope, costs, legal
compliance
• Preparing report for
Council.

To be scheduled
for Council
consideration
TBD Richard Padilla /
Bonnie Tam

20. City Fleet Replacement &
Heavy Equipment
Program
Replacement and
optimization of City
fleet and heavy
equipment.
• Needs assessment in
progress
• Quinn Company
developing
loader/backhoe
specifications
• PD vehicle rightsizing under review.

Backhoe was
Recommendations
to be included in
FY 25–26 Budget
Ongoing Bonnie Tam
June 8, 2026 Special CC Mtg Page 231 of 478
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Staff Project Lead
purchased along with
3 new Police vehicles,
and 8 Water Division
trucks were leased.

Operations approved
fleet order has been
placed and waiting
for Ford Motor
Company to build.

Waiting on Ford to
build the new
vehicles 4-1-2026.

Waiting for the PO
change order for the
Quinn attachments
per Erica Melton.
5/12/2026.

21. Overhead Mast Arm
Street Name Sign
Replacement Project
Replacement of
outdated/damaged
street name signs.
• Citywide survey
planned
• Design to include
reflective/LED signs
• Coordination with
Caltrans required.

Ongoing TBD Manuel Fabian

22. Phase 2: Fog Seal Coating
Public Parking Lots
Additional pavement
treatments and
repairs for 5 lots.
• 4 bids received Sept
4, 2025
• Staff reviewing bids.

Manuel Fabian
June 8, 2026 Special CC Mtg Page 232 of 478
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Date
Staff Project Lead
• Project scheduled for
FY26/27

23. Recreation Park Field
Rehabilitation
Replacement of failed
sod installation.
• RFP for consultant
under development.

Award of contract
Summer 2026
TBD Manuel
Fabian/Willdan

24. IPS Smart Meter
Installation
Replacement of coin
meters with smart
meters.
• 91 smart meters
installed March 2025
• Noncompliant meters
removed
• Phase 3 financial
analysis underway.

No Council action
required
Ongoing Greg
Steigerwald/Walter
Dominguez (PD)

25. Well 2A Nitrate Water
Treatment Facility
Project
Construction of a new
nitrate removal
treatment facility
capable of reducing
nitrate
concentrations to
levels compliant with
State Water
Resources Control
Board – Division of
Drinking Water
(DDW) standards.
• 9-2-25 - City Council
approval
• Envirogen designing
new 2000 gpm
system and
coordinating with
Civiltec and General
Pump for the new
building design – On
Going
• Well Treatment Plant
design had to be
reduced to 1600 gmp
due to liner installed
reduces diameter of
No Council action
anticipated.

Spring 2026 Victor Meza, Alex
Mendez and
Manuel Fabian
June 8, 2026 Special CC Mtg Page 233 of 478
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Date
Staff Project Lead
casing . Staff is
working with Civiltec
and Envirogen to
design treatment
plant

26. Well 2A Building
Expansion Project
Site improvements
and building upgrades
to house the
treatment process,
improve security, and
extend the useful life
of the facility.
• 9-2-25 - City Council
approval for design
drawing
• Civiltec currently
working with
Envirogen and
General Pump for
design of building.

Geotech services
conducted on Week
of Oct 6, 2025
• Staff received notice
of Sovern Immunity
for this project
allowing the City to
control its own set
backs and permitting
• Staff is requesting an
2 year extension
from Granting
Council approval
of Plans in Dec
2025; Council
approval for
construction in Jan
2026
March 2026
Staff is
requesting 2
year extension
from Granting
Agency due to
long lead times
on equipment
Dec 2026
estimated
completion
Victor Meza, Alex
Mendez and
Manuel Fabian
June 8, 2026 Special CC Mtg Page 234 of 478
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Date
Staff Project Lead
Agency to complete
the project-Approved
• Civiltec developing
submittals for long
lead time equipment
MMC panels to get
these going asap.
• NPDES permit fees
are being processed
and – Driveway
expansion is being
requested through
LACity PW.

27. Phase 4: Annual Street
Resurfacing Program
Various • Developing Funding
for Annual Street
Resurfacing Program
• Staff will begin
working with
consultant to prepare
bid package
• Bid Package under
review before
publishing
• Project Scheduled for
FY26/27
Ongoing TBD Manuel Fabian
June 8, 2026 Special CC Mtg Page 235 of 478
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28. Graffiti Abatement
Program
Public Works
monitors and
addresses as
situations arise.

Addressed as
reported. Graffiti
continues to be
addressed daily,
additionally
Community
Development, Police
and Public Works
have implemented a
joint team effort to
combat graffiti. Staff
continue addressing
graffiti and
conducting meetings
on how to improve
the process. 2-25-
2026. Ongoing, over
4000 SQFT has been
removed 4-1-2026.

N/A Ongoing Bonnie Tam

29. Crosswalk Safety at SF
Middle School
To be included in the
slurry seal project.
• Quotes from LA
County Public Works
and Contractor
received for
discussion. Finished
by LA County Public
Works.

TBD 2026 Bonnie Tam
June 8, 2026 Special CC Mtg Page 236 of 478
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Staff Project Lead

30. Milkweed Project City Council has
requested the
installation of
additional Milkweed
at City parks,
including Cindy
Montanez Park. The
City will also seek out
opportunities to add
milkweed signage at
the park and create
citywide milkweed
initiatives.
• Staff will assess costs
to implement
Council’s request.
• Funding and scope of
work to be
determined.
• Finished phase 1.
1/26/2026 Need
funding for further
phases. Ongoing,
waiting for direction
and funding. 2-25-
2026. Waiting on
direction. In addition,
a project is in the
planning stages for
the Cindy Montañez
Park project, where
additional milkweed
could be installed
4/1/2026).

First Council
Meeting in January
2026 Public Works
Operations
June 8, 2026 Special CC Mtg Page 237 of 478
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Police Department

1. Police Station Cameras
and Parking Lot Security
Improvement Project
Enhancing Police
Station security with
UASI 2022 grant
funds. Includes new
cameras, upgraded
resolution, modern
access control (key
fobs), and parking lot
security
improvements
(controlled access
gate, wrought iron
fence, mesh screen).

Budget: $114,408
(cameras/access
control) and $89,982
(parking lot security).
• Council approved
contract amendment
with BearCom on
Nov 18, 2024
• Cameras/Access
Control
implementation
began Nov 2024,
completed May 2025
• Staff received 2024
UASI Subaward
Agreement from City
of LA
• Parking Lot Security
project pending draft
of RFP
• Cameras/
Access Control:

No further
action
• Parking Lot
Security: 2024
UASI Subaward
Approved.
• Approve RFP
for parking lot
improvements
Parking Lot
Security: Dec
2027
CJ Chiasson

2. Police Officer Staffing
Update
City Council approved
$40,000 recurring
budget for Corporal
Program and $15,000
for recruitment
enhancements.

Supports succession
• 30 sworn positions
filled
• 1 in field training
• 4 applicants in
background process
• 1 Officer in the police
academy and
another Officer
• No additional
Council action
required
Ongoing CJ Chiasson
June 8, 2026 Special CC Mtg Page 238 of 478
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planning and filling
vacancies.
awaiting the start of
Module I of the
academy.
• 2nd commander
promoted.

Administrative Services Department

1. Enterprise Resource
Planning Software
(Finance System)
The City’s current
financial system, Tyler
Eden, will no longer
be supported
effective March 2027.

Staff is preparing for
transition to a new
system. Phase I goals
include development
of General Ledger –
Financials and data
migration. The FY
2024-2025 Budget
includes $100,000 for
implementation and
$40,000 for ongoing
subscription costs.
• Initial vendor
demonstrations held
in June–July 2024.
• Two vendors invited
for onsite
presentations in
Aug–Sept 2024.
• City Council
approved Tyler
Technologies ERP on
Nov 18, 2024.
• Project kickoff call
held Mar 19, 2025
(timeline, resources,
multi-phase plan
reviewed).
• Test environment
deployed.

Additional
hardware needs
(e.g., AP/Payroll
check printer,
check
scanner/receipt
printer, cashiering
drawers, barcode
scanners, etc.) to
be included in FY
2025-2026 Budget.

Implementation
began Apr 2025;
up to 24 months
across 3 phases
(Financials,
Utility Billing,
HR/Payroll) but
was paused due
to staffing
shortages.

Deadline for full
completion
before Mar 1,
2027.

Art Ziyalov
June 8, 2026 Special CC Mtg Page 239 of 478
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Date
Staff Project Lead
• Weekly project
meetings underway.

2. Update on City’s
OPEB/Pension Liabilities
The City provides fulltime employees with
CalPERS pension
benefits and OPEB for
certain retirees.

Council requested
informational
presentation on OPEB
actuarial report and
investments from the
City’s financial
advisor.
• Staff coordinating
with actuarial
consultant (Foster &
Foster).
• Data provided to
consultant for
updated valuation
report (FY ending
June 30, 2025).
• Presentation
provided to City
Council on Feb 21,
2025.
• Appropriation of
$724,340 approved
in FY 2025-2026
Budget to continue
OPEB pre-funding.

OPEB presentation
to Council to be
provided along
with long-range
financial forecast
(September 2026)
September 2026 Erica Melton

3. Alternative Insurance
Risk Management Pool
Review
City Council direction
provided on
11/10/2025 to review
California Joint
Powers Insurance
Authority (JPIA) as an
• Initial contact sent to
California JPIA in
November 2025 for
new public agency
partner criteria, but
• October 2026
– Staff will
return to City
Council with
risk
management
October 2026 Sergio Ibarra
June 8, 2026 Special CC Mtg Page 240 of 478
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Staff Project Lead
alternative to current
Independent Cities
Risk Management
(ICRMA) for any cost
savings.
no response
received.
• Additional inquiry
sent in Dec. 2025.
• On January 13, 2026,
CJPIA responded to
the City’s inquiry and
stated that the risk
pool takes a
conservative
approach in
accepting new
members with a
Police Department.
• Additional
information was
requested from CJPIA
on January 23, 2026,
regarding their new
membership
application process
and their ideal risk
loss history for new
members.
• On 2/9/2026 - Staff
met with the CJPIA
Representative to
pool options
and associated
costs
June 8, 2026 Special CC Mtg Page 241 of 478
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Completion
Date
Staff Project Lead
review their Risk
Management
Programs. CJPIA
provided additional
information
regarding their ideal
risk management
profile for Cities that
have their own Police
Departments and
looking at a 10 Year
Loss Run. CJPIA Staff
stated they are highly
selective for new
members.
• Additionally, CJPIA
staff will provide
clarification if they
provide insurance for
Cities that have their
own Water Systems.
• Staff followed up
with CJPIA regarding
next steps for
membership
evaluation.

June 8, 2026 Special CC Mtg Page 242 of 478
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Actions
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Completion
Date
Staff Project Lead
• 05/18/26 – City
Council approved
issuing notice of
intent for withdrawal
to ICRMA
• 05/29/26 – Notice of
Withdrawal Letter
issued to ICRMA for
including in June
2026 Meeting
Agenda
• Staff will be
partnering with
Alliant Broker
Services to review
various options for
the City Risk
Management Pool
Insurance needs.

Recreation & Community Services

1. Campana de Libertad
Home Placement
Permanent home for
the 440-pound
bronze and copper
Liberty Bell replica,
donated by Mexican
dignitaries and
11-2025: Discuss with
Public Works regarding
potential location.

Council directed
Public Works and
Recreation
Department to
look at the
possibility of
FY 26-27 Julio C Salcedo
June 8, 2026 Special CC Mtg Page 243 of 478
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Completion
Date
Staff Project Lead
unveiled in San
Fernando on
September 16, 2023.
housing the Bell at
City Hall.

2. City of San Fernando -
FTBMI MOU for Rudy
Ortega Park
Update to existing
Agreement between
the City of San
Fernando and the
Fernandeño Tataviam
Band of Mission
Indians for Rudy
Ortega Sr. Park.
12/2025 Internal
meeting held and
direction gotten from
City Manager’s Office on
Working on an all
encompassing MOU with
FTBMI and having the
different existing MOUs
as subsections.

Tentatively for
June 2026
FY 26-27 Julio C Salcedo

3. 2026 Holiday Parade A proposed San
Fernando Holiday
Parade to celebrate
the season.

Staff is currently
evaluating the potential
costs of hosting a parade
in the City of San
Fernando and/or the
possibility of
collaborations to upset
costs. Next Meeting with
Emprende Organization
is on February 12, 2026.

Looking for
direction on the
vision for this
parade to be a
stand alone special
event or an
extension of the
current Tree
Lighting
Ceremony.

Will be part of
the FY 26-27
Budget
Presentation
Julio C Salcedo

4. Cesar Chavez Memorial
MOU with Pueblo Y Salud
Current MOU was
extended on March
2022 to March 2027.

This allows PYS
No scheduled
programming at the
moment.

Tentatively
November 2026.

MOU Expires
March 2027.

Julio C Salcedo
June 8, 2026 Special CC Mtg Page 244 of 478
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Completion
Date
Staff Project Lead
access, with advance
City approval, to
hosts fundraisers and
educational
programming
benefitting the
upkeep and
maintenance of the
memorial

5. Rudy Ortega FTBMI Sign
Project
The installation of
interpretive signage
depicting the Native
people of the region
and highlighting their
cultural importance.

Staff is currently making
sure that an MOU is
secured before looking
into bringing this project
in front of council. There
are long term
maintenance assurances
that need to be
addressed.

Tentatively for July
2026
June 2026 Julio C Salcedo
June 8, 2026 Special CC Mtg Page 245 of 478
Receive and File Status Updates for City Projects and City Council Priorities

BUDGET IMPACT:

There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2025-2026 Adopted Budget.

CONCLUSION:

It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.

ATTACHMENTS:

A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Legislative Advocacy Updates
June 8, 2026 Special CC Mtg Page 246 of 478
25-Jul 25-Aug 25-Sep 25-Oct 25-Nov 25-Dec 26-Jan 26-Feb 26-Mar 26-Apr 26-May 26-Jun Total
Building Code Violation 17 9 4 7 7 4 8 6 3 12 10 0 87
Homelessness Outreach 18 13 9 11 9 19 20 35 11 25 30 1 201 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
Total - Community Development 35 22 13 18 16 23 28 41 14 37 40 1 288 Abandoned Vehicle 13 19 9 9 4 10 8 4 6 16 7 0 105
Illegal Fireworks 26 0 3 1 3 1 1 0 0 0 1 0 36
Total - Police 39 19 12 10 7 11 9 4 6 16 8 0 141
Bus Stop/Shelter Maintenance 2 0 0 0 0 0 0 0 0 0 1 0 3
City Trees 7 6 50 9 7 4 4 4 6 14 42 0 153
Graffiti and Sign Posting on P 56 56 56 50 32 79 58 82 102 103 72 5 751 Graffiti on Private Property 57 20 19 14 4 37 8 21 15 64 40 4 303 Illegal Dumping and Litter 94 122 63 50 56 87 67 44 59 53 56 7 758 Park Maintenance 3 1 1 5 3 7 1 0 3 3 7 0 34
Sidewalk Repair 7 9 8 1 6 9 4 6 6 10 8 0 74
Storm Drain and Flooding 1 1 0 1 0 3 0 0 1 2 0 0 9
Street Lighting 20 16 8 12 15 30 36 20 20 19 16 1 213
Street Repair 15 6 6 1 5 12 17 12 10 8 13 0 105
Street Signage 6 4 6 7 3 14 5 8 55 55 28 1 192
Traffic Signal 4 12 13 9 5 7 9 6 10 9 8 0 92
Total - Public Works 272 253 230 159 136 289 209 203 287 340 291 18 2687 Total All Topics 346 294 255 187 159 323 246 248 307 393 339 19 3116 Police
Public Works
All Topics
One Year Analysis of Opened Requests
Ending June 2026
Community Development
ATTACHMENT "A"
June 8, 2026 Special CC Mtg Page 247 of 478
June 8, 2026 Special CC Mtg Page 248 of 478
ATTACHMENT "B"

ITEM STATUS PROJECT/PROGRAM BUDGETED SPENT CONTRACTED PROJ BALANCE 1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 - - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 - - 3 Complete Layne Park Revitalization Project 200,000 200,000 - - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 - - 5 In Progress Upper Reservoir Project 850,000 778,612 71,388 - 6 In Progress Homeless Outreach Services 300,000 297,531 2,469 - 7 Complete Pioneer Park Project 255,235 255,235 - -
8 In Progress Downtown Master Plan 250,000 164,338 85,662 - 9 Complete Annual Street Repavement - Phase III 250,000 250,000 - - 10 In Progress Technology Improvements 179,845 54,356 125,490 - 11 In Progress Las Palmas & Rec Park Generator Project 150,000 113,452 36,548 1 12 In Progress City Mobile App - Virtual San Fernando 148,101 95,886 52,215 - 13 Complete Feasibility Study - New City Park Space 49,592 49,592 - - 14 In Progress Sidewalk Repairs 1,016,991 826,899 196,248 (6,156) 15 In Progress First Time Home Buyer & Rehab Loan Program Revolv 50,000 31,128 18,872 - 21 Complete Bus Shelter Project 114,939 114,491 448 -
16 In Progress Las Palmas HVAC Project 399,848 392,011 7,837 - 17 Complete Citywide Curb Repainting 200,000 200,000 - - 18 Complete City Hall Beautification 99,770 99,770 - -
19 Complete Park IT Server Room Transition 45,611 45,611 - - 20 Complete Wifi at LP & Recreation Park w/Computer Rooms 20,254 20,254 - - Total 5,818,339 $ 5,227,318 $ 597,177 $ (6,155)
NOTE:

ARPA Expenditure Plan & Status Report
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.

Variances will be presented for additional discussion during the 2026-2027 budget development review process.

June 8, 2026 Special CC Mtg Page 249 of 478
ATTACHMENT "C"
Contract
No.

Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
Dept.
2478 1/23/2026 6/2/2026 Los Angeles County RegistrarRecorder/County Clerk Check-In Center Plan June 2, 2026
Statewide Primary (City General) Election
at Lot 6N
$0.00 CLK
2512 5/21/2026 6/10/2026 Pacific Door Installation of new hollow metal door, frame, and hardware $5,200.00 PW
2371 6/18/2025 6/18/2026 Boyz in the Kitchen On-site Catering for Las Palmas Senior Club $24,900.00 RCS
2171 6/23/2023 6/23/2026 GOGov, Inc. Citizen Request Management (CRM) $10,080.00 ADM 2516 5/4/2026 6/24/2026 Funflicks of So. Cal Rental of LED Trailer for two world cup watch parties $8,975.00 RCS
2160 7/1/2022 6/30/2026 State of California Department of Parks and Recreation
Grant Contract to Receive Funds for the
Pacoima Boys & Girls Club $5,000,000.00 ADM
2057(b) 6/9/2023 6/30/2026 Joe Mar Polygraph &
Investigation Services, Inc.

Second Amendment for Polygraph
Services $2,500.00 PD
2168 6/20/2023 6/30/2026
San Gabriel Valley Council of
Governments and 19
Government Agencies
Administration and Cost Sharing for
Implementing Coordinated Integrated
Monitoring Program (CIMP) and
Watershed Management Program (WMP)
for Upper Los Angeles River Watershed
Management Area
- PW
2232 7/1/2023 6/30/2026
Los Angeles Gateway Region
Integrated Regional Water
Management Joint Powers
Authority (JPA)
Cost Sharing for the Installation of
Monitoring Equipment and Monitoring
Pursuant to the Harbor Toxic Pollutants
TMDL
FY 23-24: $586.24
FY 24-25: $588.78
FY 25-26: $602.60
PW
2185 8/22/2023 6/30/2026 Los Angeles Unified School
District (LAUSD)
Education Compact to collaborate to meet
educational needs of youth and families $0.00 ADM
2240 7/1/2024 6/30/2026 NetXperts, LLC Information Technology (IT) Managed Services
$149,700/yr w/ 3%
annual escalator FIN
2306 10/21/2024 6/30/2026
State of California, Department of
Housing and Community
Development (SCAG)
MOU No. M-028-25 for Regional Early
Action Planning Grants Program of 2021
(REAP 2.0)
$1,250,000.00 CD
2053(a) 10/23/2024 6/30/2026 Prudential Overall Supply First Amendment for Uniform supply for Public Works (Extending Term) $17,000.00 PW
2343 3/3/2025 6/30/2026 Rincon Consultants, Inc.

City of San Fernando Comprehensive
Housing Planning Program (SCAG REAP

2.0)
$1,125,000.00 CD
2238(b) 2/27/2025 6/30/2026 State of California Department of Parks and Recreation
Amendment No. 2 for Grant Contract for
San Fernando Family Hike and
Wildlife/Environment (Project Number HL19-015, Contract No C9781009) $26,486.00 RCS
2153(b) 4/10/2025 6/30/2026 JL Group, LLC Second Amendment for Investigation Services $90,000.00 PD
2221(a) 4/30/2025 6/30/2026 Community Bridge Housing Corp. Frist Amendment for Temporary Housing Services $25,000.00 CD
2365 6/2/2025 6/30/2026 Plansman Inc Design Services for the Downtown Trash Enclosure Renovation Project $60,000.00 PW

June 8, 2026 Special CC Mtg Page 250 of 478
ADM_City Council Enhancement Project and Priority Updates (6-2-2026) ATT C As of 01/23/2024 2366(a) 6/10/2025 6/30/2026 Norman A. Traub and Associates First Amendment for Workplace Investigation Services $30,820.00 PD
2368 6/26/2025 6/30/2026 Canon Usa Laserfiche Software implementation and 12 month subscription $23,500.00 CLK
1903(c) 6/26/2025 6/30/2026 Omnigo Software Information Technologies, LLC
Third Amendment for Hosted services of
CAD, RMS, Mobile and Auto-tagging $30,837.60 PD
2394 7/1/2025 6/30/2026 Department of California Highway Patrol (CHP)
Grant Agreement for Cannabis Tax Fund
Grant Program funds to Support Selective
Traffic Enforcement Details
$189,866.43 PD
2398 6/30/2025 6/30/2026 Juan Perez Montelongo
(JP818Sports) Basketball Referee Services $13,000.00 RCS 2399 6/30/2025 6/30/2026 Juan L. Mora Baseball Consultant and Umpire Services $22,000.00 RCS 2400 6/30/2025 6/30/2026 Johnny Allen Tennis Academy Tennis Classes $4,000.00 RCS 2354(a) 7/16/2025 6/30/2026 A&M Catering First Amendment for On-site Catering for Las Palmas Senior Club $24,999.00 RCS
2407 7/1/2025 6/30/2026 Liebert Cassidy Whitmore Consortium for Special Services $4,525.00 HR 2415 8/8/2025 6/30/2026 Strategic Leadership Consultants SFPD Organizational Assessment $24,999.00 PD 2423 9/2/2025 6/30/2026 State of California - Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant Funds $75,000.00 PD 2426 7/1/2025 6/30/2026 Able Mailing Mailing & Fulfillment Services $5,000.00 AS 2328(a) 9/2/2025 6/30/2026 The Language Pros First Amendment for Language Services up to $40,000/FY CLK 2428 9/15/2025 6/30/2026 Civiltec Engineering, Inc. Water Master Plan Development Services $208,155.00 PW 2429 9/2/2025 6/30/2026 Interwest a SAFEbuilt Company On-Call Public Works Services $25,000.00 PW 2430 8/11/2025 6/30/2026 Gracie Global, LLC Jiu Jitsu Arrest and Control Instructor Training $9,000.00 PD
2435 7/1/2025 6/30/2026 Historical Resources, Inc Historical Consultant for the Lopez Adobe $2,000.00 RCS 2436 7/1/2025 6/30/2026 Graciela Torres-Gahm Housekeeping Services of the Lopez Adobe $2,000.00 RCS
2437 7/1/2025 6/30/2026 Ninja Ninja Learns Martial Arts Instruction $5,500.00 RCS 2438 7/10/2025 6/30/2026 RTB Bus line Transportation for Day Camp Field Trips $8,000.00 RCS 2429(a) 10/6/2025 6/30/2026 Interwest a SAFEbuilt Company First Amendment to On-Call Public Works
Services (Include interim PW Director,
project management, and grant
management)
$325,000.00 PW
2440 6/27/2025 6/30/2026 Maria Berenice Barajas RCS Programming: Total Body Conditioning
70% of registration
revenue and/or $35
per hour
RCS
2441 6/27/2025 6/30/2026 Leilani Fainsan Ayson RCS Programming: Zumba & Inclusive Zumba
70% of registration
revenue and/or $25
per hour
RCS
2442 6/27/2025 6/30/2026 Violeta Quintero-Escamilla RCS Programming: Senior Music Class & Canto
$40/hr when 10+
participants; or 70%
registration revenue
RCS
2443 6/27/2025 6/30/2026 Francisco Javier Verdin RCS Programming: Folklorico Dance Class
70% of registration
fee and/or $30 per
hour
RCS

June 8, 2026 Special CC Mtg Page 251 of 478
ADM_City Council Enhancement Project and Priority Updates (6-2-2026) ATT C As of 01/23/2024 2444 6/27/2025 6/30/2026 Paul John Gale RCS Programming: Shotokan Karate Classes
70% of registration
fee and/or $45 per
hour
RCS
2455 7/1/2025 6/30/2026 Joanne Fajardo Zumba Gold Classes $60/class & $60/event RCS
2456 7/1/2025 6/30/2026 Cynthia De Leon Mixed Line Dance Class 70% of registration
fee and/or
$30/event
RCS
2457 7/1/2025 6/30/2026 Angela Ahmu Zumba Gold Classes (Substitute) Classes $35/class RCS 2458 7/1/2025 6/30/2026 Bridget Laine Talley Yoga Class (Chair) Classes 70% of registration
fee and/or
$50/event
RCS
2459 7/1/2025 6/30/2026 Joanne Fajardo Chair Zumba Gold Classes 70% of registration
fee and/or
$60/event
RCS
2460 7/1/2025 6/30/2026 Angela Ahmu Stretching & Strengthening 70% of registration
fee and/or
$45/event
RCS
2461 12/1/2025 6/30/2026 Baker Tilly Strategic Plan Consulting Services $63,000.00 CMO 2464 8/1/2025 6/30/2026 GEC Events Special Event Production and Support Services $5,100.00 RCS
2485 1/23/2026 6/30/2026 Koff & Associates - A Division of Gallagher Benefit Services
Executive Recruitment Services for
Director of Public Works $25,000.00 HR
2425(b) 5/5/2026 6/30/2026 The Hiller Companies Annual Fire Inspection and Testing $7,000.00 PW 2453 12/1/2025 7/1/2026 SA Associates Preparation of 2025 Urban Water Management Plan $45,000.00 PW
2488 2/10/2026 7/1/2026 A1 DataPrint Solutions Inc.

On-Call Printer and Copier Repair
Services for Administrative Services
Department
$2,500.00 AS
2220 1/3/2024 7/3/2026 KnowBe4 KnowBe4 Security Awareness Training Subscription and Software $13,588.40 FIN
2502 3/17/2026 7/4/2026 Electric Sky Drone Shows, LLC 2026 Independence Day Drone Show $42,500.00 RCS 2175 7/5/2023 7/5/2026 US Department of Homeland
Security
SFPD Interoperable System and
Integrated Public Alet and Warning
System (IPAWS) Open Platform for
Emergency Networks
- PD
1920(c) 11/18/2024 7/15/2026 Envirogen Technologies, Inc.

Second Amendment for Repair of Nitrate
Removal Treatment Systems (Extending
term and increasing compensation)
$200,000 annually PW
2401 7/16/2025 7/16/2026 Department of Resources
Recycling and Recovery
Participate in the Used Oil Payment
Program Cycle 16 (OPP16) Fiscal Year
2025–26
NA PW
2253 7/28/2021 7/28/2026 Bartel Associates Actuarial Services $24,500.00 FIN 2253(a) 6/11/2024 7/28/2026
Foster & Foster Consulting
Actuaries, Inc. formerly Bartel
Associates, LLC
First Amendment for Actuarial Services
(Business Name Change) $24,500.00 FIN

June 8, 2026 Special CC Mtg Page 252 of 478
ADM_City Council Enhancement Project and Priority Updates (6-2-2026) ATT C As of 01/23/2024 2268 7/15/2024 7/31/2026 Dixon Resources Unlimited Resdential Parking Program Implementation Services $84,735.00 PW
2396(a) 8/1/2025 7/31/2026 Veoci Amendment No. 1 for EOC Communication & Operations $5,701.00 PD
2408 8/4/2025 8/4/2026 UCLA Head Start
Provide individualized support in school
readiness, health, resources, and quality
services for infant, toddlers, pregnant
women, and their families
$0.00 RCS
2413 8/4/2025 8/4/2026 My Valley Pass City Marketing Campaign $25,000.00 CMO 2281 8/5/2024 8/5/2026 Enterprise Fleet Management
Lease of 2024 Chrysler Voyager LX
Passenger Van, taxes, titles, registration,
destination charges, outfitting to support
implementation of SAHMSA grant
$51,287.95 PW
2507 5/5/2026 8/5/2026 Clean Energy Assessment of Repairs at CNG Station $12,000.00 PW 2514 4/20/2026 8/22/2026 Stone Soul Summer Concert Series Entertainment $2,500.00 RCS 2287(a) 9/1/2025 9/1/2026 Habitat for Humanity of Greater Los Angeles (Habitat LA)
First Amendment to Administer a Home
Rehabilitation Program $50,000 per yr CMO
1997 9/20/2021 9/30/2026 Utility Systems Science and
Software, Inc.

Professional Services Agreement for
Sewer Overflow Monitoring Services $46,200.00 PW
2433 10/6/2025 9/30/2026 California Office of Traffic Safety (OTS)
Selective Traffic Enforcement Program
(STEP) Grant funds $60,000.00 PD
2473 1/5/2026 9/30/2026
University Corporation at
California State University,
Northridge (CSUN)
Provide Volunteer Income Tax Assistance
(VITA) services and Financial Literacy
Workshops
$0.00 RCS
2434 10/6/2025 10/6/2026 Asociación de Jaliscienses
Unidos en Acción (AJUA) Provide Mexican Consular Services $0.00 CMO 2476 4/6/2026 10/6/2026 Ignite the Light of Hope
Foundation Food Distributions $0.00 CMO
2206 10/16/2023 10/16/2026 Paymentus Corporation Master Services Agreement for electronic/ online Payment Services Transaction Fee FIN
2206(a) 9/19/2024 10/16/2026 Paymentus Corporation
Amendment No. 1 to Master Services
Agreement for electronic/ online Payment
Services (Increasing scope of work)
Transaction Fee FIN
2302(a) 10/7/2025 10/18/2026 I Ramirez Corp
First Amendment to On-Call Street and
Sidewalk Repair Services for Water
Division
$4,800 no more
than $24,999/yr PW
2299(a) 11/17/2025 10/21/2026 North Valley Caring Services First Amendment to Provide Comprehensive Homeless Services $279.80 CMO
2300(b) 11/17/2025 10/21/2026 Home Again LA
Second Amendment to Provide
Comprehensive Homeless Services and
Financial Assistance Program
$298,184.00 CMO

June 8, 2026 Special CC Mtg Page 253 of 478
ADM_City Council Enhancement Project and Priority Updates (6-2-2026) ATT C As of 01/23/2024 2122 10/23/2022 10/23/2026 BKK Working Group
Second Tolling Agreement - Successor
Agreement to 2019 Agreement that tolled
any Applicable Statute of Limitations
governing Claims that could Assert against
City or vice versa
- ADM
2301 10/7/2024 10/31/2026 Acorn Technology Services Provide Information Technology Managed Services
Initial: $428,200
1st ext: $260,405
2nd Ext: $278, 102
3rd Ext: $268,971
FIN
2301(a) 10/6/2025 10/31/2026 Acorn Technology Services
First Amendment to Provide Information
Technology Managed Services (Expanding
Scope of Work to Include M365 Migration)
Initial: $428,200
1st ext: $260,405
2nd Ext: $278, 102
3rd Ext: $268,971
FIN
2448 11/1/2025 11/1/2026 CoStar License for Real Estate Data Website $500.00 CD 2494 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Facility Use Agreement for
Recreation Park, Multi-Purpose Room for
June 2, 2026 Election
$0.00 CLK
2495 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Election Plan for Recreation
Mark, Multi-Purpose Room for June 2,
2026 Election
$0.00 CLK
2496 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Facility Use Agreement for
Las Palmas Park, Arts and Crafts Room
for June 2, 2026 Election
$0.00 CLK
2497 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Election Plan for Las Palmas
Park, Arts and Crafts Room for June 2,
2026 Election
$0.00 CLK
2038(a) 11/19/2024 11/19/2026 Michael Baker International First Amendment for CDBG Program
Implementation and Administration
Services (Utilizing (2) one-yr extensions
$60,895.00 ED
2214 11/28/2023 11/30/2026 Susan Saxe-Clifford and
Associates
Psychological and Fitness for Duty
Evaluations for Police Officer applicants,
current staff, and Concealed Carry
Weapon (CCW) license evaluations for
CCW applicants.
$35,000.00 PD
2205(b) 12/5/2025 12/5/2026
Initiating Change in Our
Neighborhoods Community
Development Corporation (ICON
CDC)
Second Amendment to MOU to Provide
Free Services to entrepreneur and Small
Business Owner in the City
$0.00 CMO
2046(b) 12/1/2025 12/6/2026 GMU Pavement Engineering
Services
Second Amendment to Pavement Design
Services $450,000 annually PW
2044(c) 1/14/2026 12/6/2026 CWE Third Amendment to Water and Wastewater Engineering Services $1,000,000.00 PW
1875(b) 1/1/2024 12/31/2026
Los Angeles Department of
Water and Power, Crescenta
Valley Water District, Cities of
Glendale, Burbank, and San
Fernando
Amendment No. 2 to the Cost Sharing
Agreement Regarding the Allocation of
Costs of Watermaster Services and
Watermaster's Legal Services for the
Upper Los Angeles River Area
Groundwater Basins (ULARA)
- ADM
2286 9/3/2024 12/31/2026 TreePeople
Project Management, Grant
Administration, Community Engagement,
and Landscape Planting for Carlisle Green
Alley Project, CNRA - UG2106-0, Job No.
7628, Plan No. P-745
$270,020.00 PW
2309 10/21/2024 12/31/2026 Precision Concrete Cutting
Sidewalk Assessment, Repair and
Maintenance Services (Cooperative
Purchase: Keystone Purchasing Network
Contract No. KPN-202201-04)
$1,006,900.00 PW

June 8, 2026 Special CC Mtg Page 254 of 478
ADM_City Council Enhancement Project and Priority Updates (6-2-2026) ATT C As of 01/23/2024 2041(a) 11/18/2024 12/31/2026 Bear Communications, Inc. dba BearCom
First Amendment to City-Wide Radio
System and Wireless broadband Video
Network Maintenance Services, and
Installation and Maintenance of Security
Camera System and Access Control
System (Extending Scope of Work and
increasin compensation)
$910,062.00 PD
2107(b) 11/5/2025 12/31/2026 RJM Design Group Second Amendment for Design of Las Palmas Park Revitalization Project $490,121.00 RCS
2147(d) 12/24/2025 12/31/2026 Dudek Fourth Amendment for Downtown Master Plan $297,675.00 CD
2424(a) 3/25/2026 12/31/2026 Civiltec Engineering, Inc. First Amendment for Engineering Services for Well 2A Nitrate Treatment System $435,148.50 PW

June 8, 2026 Special CC Mtg Page 255 of 478
ATTACHMENT “D”
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager

Date: April 20, 2026
Subject: Summary of 2026 Legislative Advocacy & Funding Request Letters Legislative Activity
Below are legislative advocacy letters submitted in accordance with the City’s Legislative Advocacy Policy and Platform (January 1, 2026 – Present):

1. Oppose LA County Motion (Mitchell) re: General Sales Tax Increase to Offset Healthcare Funding Shortfall (2/4)
Additionally, the City has submitted letters of support for funding requests and initiatives for the following community-based organizations and legislators (January 1, 2026 – Present):

1. Habitat LA – Commemorative Letter for the Los Angeles Builders Ball (2/10)

2. Congresswoman Rivas, Senator’s Schiff and Padilla – In Support of Pacoima Wash Greenway Segment 1b Project (2/18)

3. Congresswoman Rivas - In Support of San Fernando Community Health Community Project Funding Request (3/4)

4. Congresswoman Rivas - In Support of Northeast Valley Health Corporation Community Project Funding Request (3/4)

5. Congresswoman Rivas, Senator’s Schiff and Padilla – In Support of FTBMI’s Federal Appropriations Requests (3/11)

6. Senator’s Schiff and Padilla - In Support of Northeast Valley Health Corporation Community Project Funding Request (3/11)

7. Substance Abuse and Mental Health Services Administration (SAMSHA) - El Centro de Amistad Zero Suicide Grant (4/11)
June 8, 2026 Special CC Mtg Page 256 of 478
June 8, 2026 Special CC Mtg Page 257 of 478
This Page
Intentionally
Left Blank
June 8, 2026 Special CC Mtg Page 258 of 478

AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1212 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Erica Melton, Director of Administrative Services

Date: June 8, 2026
Subject: Consideration to Adopt a Resolution Establishing Designation of Applicant’s Agency for Non-State Agencies to Submit to the California Governor’s Office of Emergency Services, as Required for Reimbursements Related to the January 2025 Windstorm and Critical Fire Events
RECOMMENDATION:

It is recommended that the City Council:
a. Adopt Resolution No. 8456 (Attachment “A”) establishing a designation of applicant agency for non-state agencies to submit to the California Governor’s Office of Emergency Services (CalOES) (Exhibit “A” to Attachment “A”), as required for reimbursements related to the January 2025 Windstorm and Critical Fire Events; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.

BACKGROUND:

1. On January 7, 2025, the Chair of the Los Angeles County Board of Supervisors issued a proclamation declaring a local emergency due to the January 2025 Windstorm and Critical Fire Events impacting Los Angeles County and requesting the State of California to declare a State of Emergency.

2. On January 7, 2025, Governor Gavin Newsom proclaimed a State of Emergency in two (2) counties, including Los Angeles County, in accordance with the California Emergency Services Act, and directed all State of California Departments to coordinate services and assist with emergency response and recovery efforts due to the high windstorms and critical fire events.

3. On January 8, 2025, the City Manager, acting in his capacity as Director of Emergency Services, issued Executive Order No. 2025-01-08 declaring a local emergency due to the impacts of the January 2025 Windstorm and Critical Fire Events on the City of San Fernando.

June 8, 2026 Special CC Mtg Page 259 of 478
Consideration for Adoption of a Resolution Designation of Applicant’s Agency for Non-State Agencies to Submit to the California Governor’s Office of Emergency Services, as Required for Reimbursements Related to the January 2025 Windstorm and Critical Fire Events

4. On January 21, 2025, the City Council adopted Resolution No. 8361 ratifying San Fernando Executive Order No. 2025-01-08 declaring a local emergency due to the January 2025 Windstorm and Critical Fire Events.

5. On February 18, 2025, the City Council adopted Resolution No. 8368 approving mid-year budget adjustments, including funds to cover costs related to personnel overtime, debris removal contracted services, and supply expenses over the course of the local emergency.

6. On May 11, 2026, staff met with CalOES to review allowable expenditures for reimbursement of funds and review required compliance documentation, which included a requirement for a Designation of Applicant’s Agent Resolution for Non-State Agencies (Form OES-FPD-130) to proceed with the reimbursement process.

ANALYSIS:

In January 2025, the region experienced a significant Windstorm and Critical Fire Event. Over the course of the incident, response efforts included activating the City’s Emergency Operations Center (EOC) to coordinate resources and communication. Windstorm coordination focused on public safety, infrastructure protection, and rapid response to evolving threats. Public Works crews were deployed to address fallen trees, remove debris, report downed power lines, and mitigate fire risks by monitoring high-risk areas and supporting evacuation efforts, as needed.

Post-event efforts additionally included prioritizing damage assessment, community support, and cleanup to ensure a rapid recovery.

The large-scale Critical Fire Event impacted surrounding communities throughout Los Angeles. In turn, resources were diverted throughout Los Angeles County through activation of the Disaster Management Area C (“Area C”) joint powers agency that coordinates large-scale disaster management efforts. Due to the overwhelming need for assistance with evacuating residents, protecting evacuated areas, and backfilling regular patrol duties in the Altadena/Pasadena area resulting from the Eaton Fires, San Fernando Police Department (SFPD) responded to the Area C Mutual Aid Call Out by providing officers and dispatch personnel from January 7, 2025 through January 13, 2025. Throughout the Area C Mutual Aid Call Out, the priority was placed to ensure San Fernando first had adequate staffing to meet the local safety needs before providing resources.

The direct impacts of the Windstorm and Critical Fire Events on the City of San Fernando, were primarily fallen trees and branchesthat blocked streets and sidewalks, traffic signal knock downs, power outages impacting a large portion of the City, and damage to a number of private properties, primarily roof damage. Although most of the impacts were within the first two (2) days, impacts from continued high winds throughout the following seven (7) days were addressed by staff. Costs were also related to the City opening two (2) Community Relief Centers June 8, 2026 Special CC Mtg Page 260 of 478
Consideration for Adoption of a Resolution Designation of Applicant’s Agency for Non-State Agencies to Submit to the California Governor’s Office of Emergency Services, as Required for Reimbursements Related to the January 2025 Windstorm and Critical Fire Events

at Recreation Park and Las Palmas Park to support impacted residents during the power outage.

Community Relief Centers opened on January 8, 2025, and stayed open through Friday, January 10, 2025.

Expenditures directly related to the response effort for the January 2025 Windstorm and Critical Fire Event were tracked and submitted for reimbursement through the California Office of Emergency Services to restore the committed emergency response fund balance. The budget impact of the emergency response by the City was approximate $70,000, which included expenses related to personnel overtime, equipment usage, emergency supplies, and contracted services for tasks like debris removal or infrastructure repairs. Of the funds expended, $46,881 has been reimbursed through Area C Mutual Aid. Funding totaling $23,108 is being requested through CalOES for additional allowable costs related to debris removal, emergency protection measures and management costs.

BUDGET IMPACT:

There will be no budget impact on the Fiscal Year 2025-2026 Adopted Budget to authorize submittal of the resolution designating the applicant’s agency for non-state agencies. Following approval of the resolution, staff will continue the reimbursement process to restore the City’s committed emergency response fund balance.

CONCLUSION:

Staff recommends that the City Council adopt a Resolution establishing a designation of applicant agency for non-state agencies with CalOES, as required for reimbursements related to the January 2025 Windstorm and Critical Fire Events; and authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.

ATTACHMENT:

A. Resolution No. 8456, including:

Exhibit “A”: CalOES Designation of Applicant’s Agent Resolution for Non-State Agencies June 8, 2026 Special CC Mtg Page 261 of 478
ATTACHMENT “A”
RESOLUTION NO. 8456

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO

CALIFORNIA, DESIGNATING THE APPLICANT AGENCY FOR NON-STATE AGENCIES TO SUBMIT TO THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES DUE TO THE JANUARY 2025 WINDSTORM AND

CRITICAL FIRE EVENTS
WHEREAS, on January 7, 2025, there existed conditions of disaster or of extreme peril to the safety of persons and property on the basis of the winter storm resulting in sustained high winds and extremely dry conditions in Los Angeles County, and the City of San Fernando, which were beyond the control of the service, personnel, equipment, and facilities of the City, and require the combined forces of other political subdivisions to combat; and WHEREAS, the mobilization of local resources, and the ability to coordinate interagency response, accelerate procurement of vital supplies, and use of mutual aid, will be critical to successfully responding to the emergency for the High Wind Storms; and WHEREAS, on January 7, 2025, Governor Gavin Newsom proclaimed a State of Emergency to exist within two counties in the state including Los Angeles County in accordance with the California Emergency Services Act, and directed all State of California Departments to coordinate services and assist with respect to the emergency response and recovery efforts due to the High Wind Storms; and
WHEREAS, on January 7, 2025, the County of Los Angeles Board of Supervisors proclaimed the existence of a Local Emergency due to the High Windstorms; and WHEREAS, on January 8, 2025, the City Manager, acting in his capacity as Director of Emergency Services, issued Executive Order No. 2025-01-08 declaring a local emergency due to the impacts of the January 2025 Windstorm and Critical Fire Events on the City of San Fernando.

WHEREAS, on January 21, 2025, the City Council adopted Resolution No. 8361 ratifying San Fernando Executive Order No. 2025-01-08 declaring a local emergency due to the January 2025 Windstorm and Critical Fire Events; and
WHEREAS, on February 18, 2025, the City Council adopted Resolution No. 8368 approving mid-year budget adjustments, including funds to cover costs related to personnel overtime, debris removal contracted services, and supply expenses over the course of the local emergency; and
WHEREAS, on May 11, 2026, staff met with CalOES to review allowable expenditures for reimbursement of funds and review required compliance documentation, which included a requirement for a Designation of Applicant’s Agent Resolution for Non-State Agencies (Form OESFPD-130) to proceed with the reimbursement process.

June 8, 2026 Special CC Mtg Page 262 of 478
RES. NO. 8456
2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. That the City Council does hereby ratify and confirm the Designation of Applicant’s Agent Resolution for Non-State Agencies (Form OES-FPD-130) (Exhibit “A”).

SECTION 3. A copy of this Resolution shall be forwarded to the California Governor’s Office of Emergency Services and other applicable state and federal agencies as required in compliance for reimbursement the City for any expenses it incurs in addressing this and future emergencies.

SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. This Resolution shall take effect immediately and shall be published and promulgated in a widespread manner as is reasonably feasible under the conditions prevailing during this local emergency.

PASSED, APPROVED AND ADOPTED this 8th day of June 2026.

__________________________________
Joel Fajardo, Mayor of the City of
San Fernando, California
ATTEST:
________________________________
Julia Fritz, City Clerk
June 8, 2026 Special CC Mtg Page 263 of 478
RES. NO. 8456
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8456, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a special meeting thereof held on the 8th day of June, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of June, 2026.

Julia Fritz, City Clerk
June 8, 2026 Special CC Mtg Page 264 of 478
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City of San Fernando
City of San Fernando
RES. NO. 8456
EXHIBIT "A"
June 8, 2026 Special CC Mtg Page 265 of 478
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8th June 26
Joel Fajardo - Mayor
Joel Fajardo Mayor
City of San Fernando
City Council
City of San Fernando 8th June 26
Mayor
RES. NO. 8456
EXHIBIT "A"
June 8, 2026 Special CC Mtg Page 266 of 478
Cal OES Form 130 Instructions
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RES. NO. 8456
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June 8, 2026 Special CC Mtg Page 267 of 478
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RES. NO. 8456
EXHIBIT "A"
June 8, 2026 Special CC Mtg Page 268 of 478
June 8, 2026 Special CC Mtg Page 269 of 478
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager
Kenya Marquez, Housing Coordinator

Date: June 8, 2026
Subject: Consideration to Adopt a Resolution Approving Participation in the California Statewide Communities Development Authority Open Property Assessed Clean Energy Program
RECOMMENDATION:

It is recommended that the City Council:
a. Adopt Resolution 8457 approving participation in the California Statewide Communities Development Authority (CSCDA) Open Property Assessed Clean Energy (PACE) Program (Attachment “A”); and
b. Authorize the City Manager, or designee, to execute any documents necessary to implement the CSCDA Open PACE Program within the City.

BACKGROUND:

1. In 2008, the California Legislature adopted Assembly Bill 811 (AB 811), authorizing PACE financing programs that allow residential and commercial property owners within participating jurisdictions to finance eligible energy efficiency, renewable energy, water conservation, and other resiliency improvements through voluntary contractual assessments collected through property tax bills. The program was established to support environmental sustainability goals, reduce energy and water consumption, and promote local economic activity and job creation.

2. On November 4, 2014, the City Council adopted Resolution No. 7633 (Attachment “B”) approving San Fernando’s membership in CSCDA, a Joint Powers Authority that provides financing programs and services to participating local agencies throughout California.

3. Between 2017 and 2021, the State of California adopted additional legislation and regulations establishing enhanced consumer protection requirements for residential PACE financing programs, including ability-to-pay verification, contractor oversight requirements, cancellation protections, and oversight by the California Department of Financial Protection and Innovation (DFPI).

June 8, 2026 Special CC Mtg Page 271 of 478
Consideration to Adopt a Resolution Approving Participation in the California Statewide Communities Development Authority Open Property Assessed Clean Energy Program

4. On December 16, 2025, staff met with representatives from Home Run Financing to receive an overview presentation regarding the CSCDA Open PACE Program.

ANALYSIS:

PACE financing provides residential and commercial property owners with access to voluntary financing options for eligible energy efficiency, renewable energy, water conservation, and resiliency improvements. Eligible projects can be financed through a property assessment that is repaid through the owner's property tax bill. Improvements may include solar panels, energy-efficient upgrades, water-saving measures, electric vehicle charging stations, seismic retrofits, and wildfire resiliency projects. PACE also allows local agencies to offer additional financing options to their communities without taking on financial or administrative responsibilities.

PACE programs are administered through Joint Powers Authorities (JPAs) and funded through private lenders. The City does not provide funding, manage the program, or assume any financial liability. Participation is entirely voluntary, and repayment obligations remain with the property owner and the participating property.

The City is already a member of the California Statewide Communities Development Authority (CSCDA), which administers the Open PACE Program. The CSCDA Open PACE Program is an umbrella program that includes multiple DFPI-licensed residential and commercial PACE providers, including PACE Funding Group (dba Home Run Financing), FortiFi Financial, and Renew Financial. The Open PACE structure allows participating agencies to authorize multiple vetted financing providers through a single program framework.

Although the Open PACE Program already exists, individual jurisdictions must adopt a resolution authorizing the program within their boundaries before property owners may participate.

Approval of the proposed Resolution would authorize CSCDA to offer the Open PACE Program within the City of San Fernando and would make the program available to eligible residential and commercial property owners seeking financing for qualifying improvements. Approval of the proposed Resolution would not obligate the City or property owners to participate in the program. Rather, it would expand financing opportunities available to property owners by allowing access to voluntary PACE financing options for eligible improvements. Participation in the program would remain entirely voluntary, and all financing agreements would be entered into directly between participating property owners and approved PACE providers.

Over the past several years, the State of California has adopted multiple consumer protection laws regulating residential PACE financing programs. These protections include enhanced disclosure requirements, mandatory ability-to-repay verification, multilingual consumer protections, contractor oversight requirements, cancellation rights, and prohibitions on deceptive marketing practices. Oversight of PACE administrators is regulated through the California DFPI.

June 8, 2026 Special CC Mtg Page 272 of 478
Consideration to Adopt a Resolution Approving Participation in the California Statewide Communities Development Authority Open Property Assessed Clean Energy Program

PACE financing has been utilized throughout California to support energy efficiency, renewable energy, water conservation, and resiliency improvements for residential and commercial properties. Reported statewide outcomes associated with residential PACE financing include more than 238,000 homes improved, approximately $6 billion invested into eligible property improvements, over 70,000 jobs created, reductions in greenhouse gas emissions, and significant water and energy savings. CSCDA representatives also indicated that more than 130 properties within San Fernando have previously expressed interest in utilizing PACE financing but were unable to participate because the CSCDA Open PACE Program has not yet been authorized within the City. Over 37 jurisdictions throughout Los Angeles County have approved participation in the CSCDA Open PACE Program.

Approval of the Resolution would authorize eligible property owners within the City to access the CSCDA-administered financing program. The program is funded and administered by third parties and does not create any financial obligation, liability, or administrative responsibility for the City.

BUDGET IMPACT:

There is no budget impact associated with adoption of the proposed Resolution. The CSCDA Open PACE Program is funded through private capital sources and administered by CSCDA and participating program providers. Approval of the Resolution would not obligate the City to provide funding, administer the program, issue bonds, or assume any repayment responsibility associated with participating property owners or financed improvements.

CONCLUSION:

Staff recommends that the City Council adopt a Resolution approving participation in the CSCDA Open PACE Program to provide San Fernando residential and commercial property owners access to voluntary financing options for eligible energy efficiency, renewable energy, water conservation, and resiliency improvements.

ATTACHMENT:

A. Resolution No. 8457
B. Resolution No. 7633 (provided via digital link)
June 8, 2026 Special CC Mtg Page 273 of 478
ATTACHMENT “A”
RESOLUTION NO. 8457

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, CONSENTING TO THE INCLUSION OF PROPERTIES WITHIN

THE TERRITORY OF THE CITY IN THE CALIFORNIA STATEWIDE

COMMUNITIES DEVELOPMENT AUTHORITY OPEN PROPERTY ASSESSED CLEAN ENERGY PROGRAMS; AUTHORIZING THE CALIFORNIA STATEWIDE

COMMUNITIES DEVELOPMENT AUTHORITY TO ACCEPT APPLICATIONS

FROM PROPERTY OWNERS, CONDUCT CONTRACTUAL ASSESSMENT

PROCEEDINGS AND LEVY CONTRACTUAL ASSESSMENTS WITHIN THE TERRITORY OF THE CITY; AND AUTHORIZING RELATED ACTIONS
WHEREAS, the California Statewide Communities Development Authority (the “Authority”) is a joint exercise of powers authority, the members of which include numerous cities and counties in the State of California, including the City of San Fernando (the “City”); and WHEREAS, Chapter 29 of Division 7 of the Streets & Highways Code (“Chapter 29”) authorizes the Authority to establish voluntary contractual assessment programs to finance or refinance renewable energy, energy efficiency, water efficiency and seismic strengthening improvements, electric vehicle charging infrastructure and such other improvements, infrastructure or other work as may be authorized by law from time to time (collectively, the “Improvements”) through the levy of contractual assessments within counties and cities throughout the State of California that consent to the participation of properties within their respective territories and the issuance of bonds from time to time; and WHEREAS, for the purpose of providing financing and refinancing for the Improvements, the Authority has established two CSCDA Open PACE Programs (the “Programs”): (i) the CaliforniaFIRST Program and (ii) the CSCDA Open PACE Program; and WHEREAS, the Authority has designated multiple third-party program administrators to administer the Programs; the current program administrators are the Counterpointe Energy Solutions II (CA) LLC, PACE Funding Group LLC dba Home Run Financing, Renew Financial Group LLC, Fortifi, Nuveen Green Capital, White Oak Advisors, Stonehill PACE, LLC, Lord Cap PACE, Green PACE Capital, PACE Loan Group and Petros PACE Finance, Castle Green Finance, Bayview PACE, Green Rock Healthcare Capital, Citizens Business Bank and the Authority will notify the City of any additions or changes; and
WHEREAS, the Authority may also administer certain projects itself, working directly with third-party capital providers; and
WHEREAS, Chapter 29 provides that assessments may be levied under its provisions only with the free and willing consent of the owner or owners of each lot or parcel on which an assessment is levied at the time the assessment is levied; and June 8, 2026 Special CC Mtg Page 274 of 478
RES. NO. 8457
2 WHEREAS, the City desires to allow the owners of property (“Participating Property Owners”) within its territory to participate in the Programs and to allow the Authority to conduct assessment proceedings under Chapter 29 within its territory and to issue bonds to finance or refinance Improvements; and
WHEREAS, the territory within which assessments may be levied for the Programs shall include all of the territory within the City’s official boundaries; and WHEREAS, the Authority will conduct all assessment proceedings under Chapter 29 for the Programs and issue any bonds issued in connection with the Programs; and WHEREAS, the City will not be responsible for the conduct of any assessment proceedings; the levy of assessments; any required remedial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration of any bonds issued in connection with the Programs;

THE COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. This City Council hereby finds and declares that properties in the territory of the City will benefit from the availability of the Program within the territory of the City and, pursuant thereto, the conduct of special assessment proceedings by the Authority pursuant to Chapter 29 and the issuance of bonds to finance or refinance Improvements.

SECTION 2. In connection with the Programs, the City hereby consents to the conduct of special assessment proceedings by the Authority pursuant to Chapter 29 on any property within the territory of the City and the issuance of bonds to finance or refinance Improvements; provided, that

1. The Participating Property Owners, who shall be the legal owners of such property, execute a contract pursuant to Chapter 29 and comply with other applicable provisions of California law in order to accomplish the valid levy of assessments; and

2. The City will not be responsible for the conduct of any assessment proceedings; the levy of assessments; any required remedial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration of any bonds issued in connection with the Programs.

SECTION 3. The appropriate officials and staff of the City are hereby authorized and directed to make applications for the Programs available to all property owners who wish to finance or refinance Improvements; provided, that the Authority shall be responsible for providing such applications and related materials at its own expense. The following staff persons, together with any other staff persons chosen by the City Council from time to time, are hereby designated as the contact persons for the Authority in connection with the Programs: City Manager.

June 8, 2026 Special CC Mtg Page 275 of 478
RES. NO. 8457
3 SECTION 4. The appropriate officials and staff of the City are hereby authorized and directed to execute and deliver such certificates, requisitions, agreements and related documents as are reasonably required by the Authority to implement the Programs.

SECTION 5. The City Council hereby finds that adoption of this Resolution is not a “project” under the California Environmental Quality Act, because the Resolution does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378(b)(4).

SECTION 6. This Resolution shall take effect immediately upon its adoption by the City Council. The City Clerk is hereby authorized and directed to transmit a certified copy of this resolution to the Secretary of the Authority at: Secretary of the Board, California Statewide Communities Development Authority, 1400 K Street, Sacramento, CA 95814.

SECTION 7. The City Clerk shall certify to the adoption of this resolution and shall cause this Resolution and certification to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED this 8th day of June 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
June 8, 2026 Special CC Mtg Page 276 of 478
RES. NO. 8457
4 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8457, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a special meeting thereof held on the 8th day of June 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ____ day of June, 2026.

Julia Fritz, City Clerk

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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1220 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager

Date: June 8, 2026
Subject: Consideration to Adopt a Resolution Appropriating Funding for the Production of Two 2026 FIFA World Cup Watch Parties
RECOMMENDATION:

It is recommended that City Council:
a. Adopt Resolution No. 8458 (Attachment “A”) amending the budget for Fiscal Year (FY) 2025-2026 to appropriate funds from the General Fund Reserve and Area B Promotional Fund accounts for the production of two (2) FIFA World Cup watch parties in the City; and

b. Authorize the City Manager, or designee, to appropriate funds and amend the budget to address these changes.

BACKGROUND:

1. On May 5, 2025, the City Council approved the formation of a World Cup & Olympics/California 175 & America 250 Celebrations Ad Hoc Committee to focus on preparation and opportunities associated with the 2026 FIFA World Cup and the 2028 Olympic Games, both of which will take place in the Greater Los Angeles region.

2. On August 4, 2025, the City Council awarded a Professional Services Agreement to My Valley Pass (Attachment “B” – Contract No. 2413) to develop and administer a City Marketing Campaign, in an amount not to exceed $25,000. This included support to host World Cup watch parties in 2026.

3. On August 19, 2025, the 2026 FIFA World Cup/2028 Olympic Games Ad Hoc Committee held their first meeting to discuss opportunities and preparations leading up to the 2026 FIFA World Cup and the 2028 Olympic Games.

June 8, 2026 Special CC Mtg Page 281 of 478
Consideration to Adopt a Resolution Appropriating Funding for the Production of Two 2026 FIFA World Cup Watch Parties

4. On April 1, 2026, the Ad Hoc Committee discussed hosting an unofficial watch party, taking part in the FIFA World Cup Banner Program, and collaborating with FIFA associated organizations to host a Youth Soccer Clinic as activities that could be offered to the community of San Fernando.

5. On April 14, 2026, the Ad Hoc Committee reviewed different prices for screens to host a watch party, different locations to host a Youth Soccer Clinic, and the steps necessary to be part of the FIFA World Cup Banner Program.

6. On April 20, 2026, the City Council Approved FIFA World Cup Promotional Efforts and authorized staff to complete planning efforts to host two (2) unofficial FIFA World Cup watch parties to be held on June 12 and June 24, 2026, in the City. Staff was authorized to plan for up to $28,200 in General Funds or Area B Promotional funding cost for each event. The City Council also directed staff to determine the best option for viewing screen layout for both dates and reach out to businesses in the Mall to survey if they support hosting the watch parties in front of their businesses.

7. On May 13, 2026, an update was provided to the 2026 FIFA World Cup/2028 Olympic Games Ad Hoc Committee on staff’s proposed site options, community feedback, and confirmation that proposed cost thresholds previously approved by City Council would be sufficient for event administration.

ANALYSIS:

It is important for the City to acknowledge and participate in activities related to the 2026 FIFA World Cup and the 2028 Olympic Games because, as part of the greater Los Angeles region, the City is well positioned to benefit from the significant economic, cultural, and community impacts generated by these global events. While not a host city, San Fernando can capture regional spillover through increased visitation, local spending, and enhanced visibility by hosting community events, implementing citywide decorations, and engaging in cultural programming.

Participation allows the City to leverage regional investments, partnerships, and promotional opportunities while aligning with broader statewide and national milestones such as California’s 175th anniversary and the United States’ 250th anniversary.

The formation of a FIFA World Cup 2026/Olympics 2028 Ad Hoc Committee allowed the City to proactively assess and prepare for the impacts and opportunities associated with these major events. Participation in these initiatives presents opportunities to highlight San Fernando’s unique history, cultural identity, and community pride, while aligning with broader regional, statewide, and national celebrations.

As a result of strategic planning conversations with the Ad Hoc Committee, the Ad Hoc recommended hosting two (2) community viewing events to bring residents together and foster civic pride during World Cup matches. During the April 20, 2026 City Council meeting, the City June 8, 2026 Special CC Mtg Page 282 of 478
Consideration to Adopt a Resolution Appropriating Funding for the Production of Two 2026 FIFA World Cup Watch Parties

Council authorized staff to complete planning efforts to host two (2) unofficial FIFA World Cup watch parties to be held on June 12 and June 24, 2026 in the City. Staff was authorized to plan for up to $28,200 in General Fund Reserve or Area B Promotional funding cost for each event.

The City Council also directed staff to determine the best option for viewing screen layout for both dates and reach out to businesses in the Mall to survey if they support hosting the watch parties in front of their businesses.

In consultation with My Valley Pass (MVP), the City’s marketing and promotional events contracted vendor, the preferred screen option was deemed to be the 23-foot by 13-foot LED screen option to ensure maximum visibility for the crowd. Staff also visited 36 businesses on San Fernando Road who could have potentially been impacted by a road closure for the game. In total, 30 out of 36 supported hosting up to two (2) watch parties in the Mall, with the six (6) businesses not supporting the events providing the following feedback:
• Two (2) businesses said street closures impact sales. • Two (2) businesses said weekdays are preferred over weekends for the hosting of events. • Two (2) businesses that voted for no watch parties stated that they did not feel strongly about their lack of support but overall preferred no street closures.

Staff proceeded with planning for one (1) watch party in front of City Hall and one (1) watch party on San Fernando Road. The decision to include only one (1) event at the Mall aligned with the initial proposal to the City Council and was supported by the World Cup Ad Hoc Committee at the May 13, 2026, meeting. Hosting these events would require temporary street closures to accommodate attendees and ensure public safety. In addition, the events would incur costs related to large screen rentals for public viewing, as well as Police for public safety, and Public Works support for setup, barricades, and post-event cleanup. The events will be organized by My Valley Pass, which would coordinate logistics and overall event operations.

Watch Party 1: United States vs Paraguay – Friday, June 12, 2026, at 6:00 p.m.

Location: Front of San Fernando City Hall along Macneil Street, between First and Second Streets.

United Sates vs Paraguay – Friday June 12, 2026
Item Cost Fund Source
LED 23 ft x13 ft Screen $8,975 General Fund
Police Security $2,500 General Fund
Public Works Street Closure $4,000 General Fund
Fire Marshal, Restrooms, and Soccer Activities $3,000 General Fund TOTAL GENERAL FUND RESERVE REQUEST: $18,475
Note: Additional costs of $6,250 for event organizer, My Valley Pass, previously contracted within existing agreement
June 8, 2026 Special CC Mtg Page 283 of 478
Consideration to Adopt a Resolution Appropriating Funding for the Production of Two 2026 FIFA World Cup Watch Parties

The event will include eight (8) vendors, including four (4) food trucks, a beer garden, soccer-related activities, and the 23 ft. by 13 ft. Screen positioned before the intersection of Macneil and Second Street, facing towards First Street. Approximately 500 chairs will be set out in front of the screen, with community members encouraged to bring their own lawn chair for additional seating if needed.

Watch Party 2: Mexico vs Czechia – Wednesday, June 24, 2026, at 6:00 p.m.

Location: San Fernando Mall on San Fernando Road, between Maclay Avenue and Brand Boulevard.

Mexico vs Czechia – Wednesday, June 24, 2026
Item Cost Fund Source
LED 23’x13’ Screen $8,975 Promotional Area B Funds
Police Security $5,950 Promotional Area B Funds
Public Works Street Closure $9,050 Promotional Area B Funds Fire Marshal, Restrooms, and Soccer Activities $3,000 Promotional Area B Funds

TOTAL AREA B PROMOTIONAL FUND

ALLOCATION
$26,975
Note: Additional costs of $6,250 for event organizer, My Valley Pass, previously contracted within existing agreement
The event will include a designated zone for soccer-related activities, opportunities for outdoor dining and beer gardens in front of eligible restaurants, and the 23 ft. by 13 ft. Screen positioned before the intersection of Brand Boulevard and San Fernando Road, facing towards Maclay Avenue. No food truck vendors will be brought in for this event in order to support existing restaurants in the Mall. While the initial proposed layout for the event in the Mall included the area from Brand Boulevard to San Fernando Mission Boulevard, the space needed to host the event was much smaller, which is why a new final closure limit at Maclay Avenue was selected.

The event was positioned on the Brand Boulevard end of the Mall to ensure maximum benefit to restaurants, who will yield the highest generation of event day sales. Approximately 500 chairs will be set out in front of the screen, with community members encouraged to bring their own lawn chair for additional seating if needed.

Both proposed budgets are within the range initially approved by the City Council and promotional efforts have begun to advertise the events. Staff also visited eligible restaurants located on San Fernando Road within the road closure area to offer support for creating outdoor dining and a beer garden on the day of the June 24, 2026 watch party.

BUDGET IMPACT:

Funds totaling $12,500 towards event organizing efforts have previously been contracted through an approved professional services agreement with My Valley Pass. Budget June 8, 2026 Special CC Mtg Page 284 of 478
Consideration to Adopt a Resolution Appropriating Funding for the Production of Two 2026 FIFA World Cup Watch Parties

appropriations totaling up $18,475 from the General Fund Reserves and $26,975 from the Area B Promotional Fund are being requested to fund the remaining balance of event programming needs as outlined in the following table:

EVENT AREA DESCRIPTION ACCOUNTS AMOUNT
City Hall
Watch Party • LED screen
• Public safety staff – OT
• PW staff for street closures – OT
• Fire Marshal, Restrooms & Soccer
Activities
Fund reserves:
001-107-0000-4260
001-225-0000-4105
001-311-0000-4105
001-107-0000-4260
$8,975
2,500
4,000
3,000
San Fernando
Road Watch
Party
• LED screen
• Public safety staff – OT
• PW staff for street closures – OT
• Fire Marshal, Restrooms & Soccer
Activities
Funds transferred:
001-107-0000-4260
001-225-0000-4105
001-311-0000-4105
001-107-0000-4260
$8,975
5,950
9,050
3,000
TOTAL EVENT COSTS FOR 2026 FIFA WORLD CUP WATCH PARTIES: $45,450 If approved, the estimated General Fund Reserve balance for Fiscal Year 2025-2026 would be reduced to $10,934,934 and the balance of Promotional Area B Funds would be $36,852.

CONCLUSION:

It is recommended that City Council adopt a Resolution amending the budget for FY 2025-2026 to appropriate funds from the General Fund Reserves and Area B Promotional Fund for the production of two (2) 2026 FIFA World Cup watch parties in the City; and authorize the City Manager, or designee, to appropriate funds and amend the budget to address these changes.

ATTACHMENTS:

A. Resolution No. 8458
B. Contract No. 2413
June 8, 2026 Special CC Mtg Page 285 of 478
ATTACHMENT “A”
RESOLUTION NO. 8458

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON JUNE 30, 2025, APPROPRIATING FUNDS FOR THE
PRODUCTION OF TWO 2026 FIFA WORLD CUP WATCH PARITES
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the expenditures of the current City budget to appropriate additional funds from the General Fund Reserve and Area B Promotional Fund accounts for the production of two (2) FIFA World Cup watch parties in the City; and
WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending June 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on June 30, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:

ALLOCATION OF FUNDS FOR THE PRODUCTION OF TWO 2026 FIFA WORLD CUP WATCH

PARITES
Decrease in Promotional Area B Funds ($26,975)
Account No. 001-2260
Increase in General Fund Revenues $26,975
Account No. 001-3901-0000
Increase in Contractual Services Expenditures $23,950
Account No. 001-107-0000-4260
Increase in Overtime Expenditures $21,500
Account No. 001-225-0000-4105 8,450
Account No. 001-311-0000-4105 13,050

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

June 8, 2026 Special CC Mtg Page 286 of 478
RES. NO. 8458
2 PASSED, APPROVED, AND ADOPTED THIS 8th DAY OF JUNE 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
June 8, 2026 Special CC Mtg Page 287 of 478
RES. NO. 8458
3 CERTIFICATION
I, Julia Fritz, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8458 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a special meeting thereof held on the 8th day of June, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of June, 2026.

Julia Fritz, City Clerk
June 8, 2026 Special CC Mtg Page 288 of 478
CONTRACT NO. 2413
2025

PROFESSIONAL SERVICES AGREEMENT
(Parties: My Valley Pass and City of San Fernando)
(Engagement: City Of San Fernando City Marketing Campaign)

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 4th day of August, 2025 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and MY VALLEY PASS (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires the development of a City marketing campaign; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such tasks and services to CITY; and

WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of August 4, 2025, under Agenda Item No. 4; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 SCOPE OF WORK: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the tasks and services described in that certain Request for Proposals of CITY entitled “CITY MARKETING CAMPAIGN” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “CITY OF SAN FERNANDO – CITY MARKETING CAMPAIGN PROPOSAL” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B”, respectively. The term “Scope of Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the Docusign Envelope ID: 1B0A8EAA-5C5E-4802-83EF-3F77493AF10C June 8, 2026 Special CC Mtg Page 289 of 478
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extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

1.2 TERM
A. This Agreement shall have a term of ONE (1) YEAR (hereinafter, the “Term”). The Agreement may be extended by the CITY subject to its same terms and conditions for a maximum of one (1) additional two-year extension term, provided the CITY issues written notice of its intent to extend the Term of the Agreement prior to the expiration of the initial Term.

B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause.

C. CONTRACTOR shall perform the Work continuously and with due diligence.

CONTRACTOR shall cooperate with CITY and in no manner interfere with the Work of CITY, its employees or other consultants, contractors or agents.

D. CONTRACTOR shall not claim or be entitled to receive any compensation or damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.

E. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR’s employees.

F. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

G. CONTRACTOR shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines.

1.3 PROSECUTION OF WORK:

A. CONSULTANT shall complete the various tasks identified in the Scope of Work within the timeframes set forth in the Scope of Work (the “Completion Date”).

CONSULTANT may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY. The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONSULTANT in order to complete the Work; (ii) how much additional time CONSULTANT requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONSULTANT, including, if applicable, identification of any tasks that Docusign Envelope ID: 1B0A8EAA-5C5E-4802-83EF-3F77493AF10C June 8, 2026 Special CC Mtg Page 290 of 478
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must be completed by CITY as prerequisite to CONSULTANT being able to complete any other service or task; and (iv) what proactive steps CONSULTANT has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONSULTANT to alert CITY of the need to provide information or complete certain tasks to be performed by CITY.

CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees.

F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, may not exceed the aggregate sum of TWENTY-FIVE THOUSAND DOLLARS ($25,000) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.5 PAYMENT OF COMPENSATION: The Not-to-Exceed Sum will be paid to CONSULTANT by the end of September 2025. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

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1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates Will Pettener, Assistant to the City Manager, (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement.

CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Oscar Urrutia to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or Consultant Representative’s designee will supervise and direct the performance of the Work, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF WORK; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Work skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
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B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, Docusign Envelope ID: 1B0A8EAA-5C5E-4802-83EF-3F77493AF10C June 8, 2026 Special CC Mtg Page 293 of 478
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understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Work under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: Chris Stone, Project Manager.

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services and tasks does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control.

CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, Docusign Envelope ID: 1B0A8EAA-5C5E-4802-83EF-3F77493AF10C June 8, 2026 Special CC Mtg Page 294 of 478
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income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

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2.12 SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR 29.940 and

29.945. CONSULTANT may submit proof of non-debarment or suspension by providing a printout or screenshot from the U.S. Government’s official website (www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before commencing the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

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E. Cyber Security: Cyber Security coverage to include technology/professional liability insurance, intellectual property infringement, and data protection liability insurance. CONSULTANT shall procure and maintain coverage for cyber liabilities and financial loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.

3.2 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.3 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.4 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.5 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of Docusign Envelope ID: 1B0A8EAA-5C5E-4802-83EF-3F77493AF10C June 8, 2026 Special CC Mtg Page 297 of 478
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insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before commencing the Work, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.6 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.7 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

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4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

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V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure Docusign Envelope ID: 1B0A8EAA-5C5E-4802-83EF-3F77493AF10C June 8, 2026 Special CC Mtg Page 300 of 478
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the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

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D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

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5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

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6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

My Valley Pass
9800 Topanga Canyon Blvd.

Suite 80
Chatsworth, CA 91311
Attn: Oscar Urrutia
Phone: 818-850-3836
City of San Fernando
City Manager’s Office
117 Macneil Street
Attn: Kanika Kith, Interim City Manager
Phone: 818-898-1202
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

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B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

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6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date for completing the Work may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services and tasks for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The CITY Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

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6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: MY VALLEY PASS:

By: By:

Kanika Kith, Interim City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

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City of San Fernando RFP

REQUEST FOR PROPOSALS
The City Manager’s Office is requesting proposals for:

CITY MARKETING CAMPAIGN
RELEASE DATE: June 17, 2025
RESPONSE DUE: July 11, 2025
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GENERAL INFORMATION
The City of San Fernando is interested in contracting with an experienced marketing and events management firm for the development and administration of a City Marketing Campaign to attract tourism and manage events in preparation for the FIFA World Cup 2026 and LA Olympics 2028. The RFP seeks an initial term of one (1) year, commencing in Fiscal Year (FY) 2025-2026, with the option to extend an additional two (2) years by mutual agreement through the end of the LA Summer Olympics in Summer 2028. The required services and performance conditions are described in the Scope of Work.

BACKGROUND
The City of San Fernando was incorporated in 1911 and is currently organized according to the City Council/City Manager form of government with seven departments, including a Police Department, Public Works Department, and Recreation and Community Services Department.

The City employs approximately 111 full-time employees from a total Adopted Budget for fiscal year 2024-2025 of $52.9 million, which includes a General Fund budget of $26.7 million. The City is a cost conscious provider of outstanding public services to its citizens and local businesses.

RFP OVERVIEW & TIMELINE
RFP Title: City Marketing Campaign
Scope of Work: See “Scope of Work” Section on Pages 4-6 RFP Submittal Information: Submit electronic copies of their proposal in PDF format via email to the CITY CLERK DEPARTMENT at
[email protected], with the subject “City of San
Fernando – City Marketing Campaign”
RFP Due Date: Friday, July 11, 2025, by 4:00 PM PST
RFP Submittal Requirements: Submitted Proposals must include the information described in the “INFORMATION TO BE SUBMITTED”
Section on Pages 6-8 of this RFP.

Submitted Proposals will be considered non-responsive
if the Proposal does not provide all requested
information.

City Contact: Will Pettener
Assistant to the City Manager
Phone: (818) 898-1226
Email: [email protected]
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As the Los Angeles region prepares to host the FIFA World Cup 2026 and Summer Olympics in 2028, cities across Southern California have a unique opportunity to attract global attention and boost local economic activity. With millions of visitors expected and international media coverage focused on the area, it is critical for cities to proactively position themselves as desirable destinations. Hiring an experienced marketing vendor would enable the City of San Fernando to develop and implement a strategic campaign that promotes its cultural heritage, local businesses, and community events to a wide audience. A professional vendor brings the expertise, tools, and capacity to execute targeted outreach efforts—something that is especially important when competing with larger cities for visitor interest. This approach not only supports tourism during international events but also lays the foundation for long-term economic development and brand visibility.

The City believes that open competition for services provides the City with the best results for its public dollars. The City is interested in receiving responsive and competitive Request for Proposals (RFP) from experienced and qualified firms to provide a professional marketing campaign. What follows is a description of the technical environment, contractor staffing, qualifications, and performance expectations.

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFP, and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

B. Questions/Clarifications
Please direct any questions regarding this RFP to Will Pettener, Assistant to the City Manager via e-mail at [email protected]. Questions must be received by 5:30 p.m. on Tuesday, July 1, 2025. All questions received prior to the deadline will be collected and responses will be emailed by Thursday, July 3, 2025.

C. Submission of Bid Proposals
All bid proposals shall be submitted via email to the City Clerk Department at [email protected] and the subject line of the email shall read, “City of San Fernando RFP – Labor Attorney Services.” Proposals must be received no later than Friday, July 11, 2025, at 4:00 PM PST. All proposals received after that time will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm.

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E. Rights of City of San Fernando
This RFP does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:
1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective firms; 8) Solicit best and final offers from all or some of the prospective firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form professional services agreement contract will be signed subsequent to City Council review and approval of the recommended firm.

G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF WORK
The City of San Fernando is seeking proposals from qualified firms to develop and implement a strategic marketing and promotional campaign that highlights the rich history and vibrant culture of San Fernando. This initiative aims to showcase San Fernando’s unique history, highlight its diverse business community, and position the City as an urban wedding destination by capitalizing on its many bridal dress stores and salons. Additionally, the selected firm will organize engaging events to activate local businesses and enhance economic vitality.

Required Services:

1. World Cup/Olympic Preparation
a) The vendor will be tasked with the development and management of special events to be operated on a monthly basis.

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b) These events will function as proof of concept for future World Cup and Olympic events. The vendor will support the City in developing application materials for World Cup watch party applications and Olympic host committee sponsored events, if the contract is extended to 2028.

2. Business Community Activation
a) Plan and execute events that drive foot traffic and business engagement in San Fernando. b) Organize networking events, street fairs, and themed market days to foster economic activity.
c) Develop partnerships with local businesses to promote their services and increase visibility.

3. Website Development
a) Design and launch a user-friendly website dedicated to promoting San Fernando as a cultural, business, and wedding destination.
b) Include information on the city's history, local businesses, wedding services, and upcoming events.
c) Ensure the website is optimized for search engines (SEO) and mobile-friendly. d) Maintain and update the website regularly with fresh content and event listings.

4. Social Media Promotion
a) Develop and manage social media campaigns to engage audiences and increase awareness of San Fernando’s cultural, business, and wedding opportunities. b) Create and schedule high-quality content, including images, videos, and event promotions, across platforms such as Instagram, Facebook, TikTok, and LinkedIn. c) Implement social media advertising strategies to target key demographics, including tourists, engaged couples, and business owners.
d) Monitor social media engagement and analytics to optimize campaign effectiveness and audience reach.

5. Cultural and Historical Promotion
a) Develop a comprehensive marketing campaign showcasing the city's rich history and cultural significance.
b) Create content for digital platforms, print materials, and other media to attract tourists and businesses.
c) Partner with local historical societies and cultural institutions to enhance awareness of San Fernando’s heritage.

Optional Services:

1. Urban Wedding Destination Branding
a) Develop a marketing strategy to promote San Fernando as a go-to destination for weddings, capitalizing on the city's many bridal dress stores and salons. b) Establish partnerships with local wedding-related businesses, including venues, florists, photographers, and event planners.

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c) Launch digital and print advertising campaigns targeting engaged couples and wedding planners.

PROPOSED TERM OF CONTRACT
The proposed term of the contract is one year, commencing in FY 2025-2026, with the option to extend an additional two-years by mutual agreement.

SCHEDULE FOR SELECTION
RFP Available: June 17, 2025
Deadline for submittal of Questions: July 1, 2025
Response to Questions: July 3, 2025
Deadline for submittal of Proposal: July 11, 2025
Interviews (If needed): Week of July 21st
Agreement Presented to Council for Review & Approval: August 4, 2025

METHOD OF SELECTION AND NOTICES
The City Manager’s Office will evaluate the information provided in the submitted proposals using the following criteria as a guideline:
• Completeness and Comprehensiveness.
• Responsiveness to City’s issues.
• Potential to benefit the City.
• Experience of the firm providing similar services to other municipalities. • Cost effectiveness.
• Quality of proposed staff.

Scoring evaluation will be rated as follows:
• Experience and expertise in destination marketing and event management (30%) • Creativity and feasibility of proposed marketing strategies (30%) • Budget and cost-effectiveness (20%)
• References and past project success (20%)

INFORMATION TO BE SUBMITTED

1. Prospective Firms must submit one digital copy of their proposal via email in PDF format.

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2. Include a Proposal Summary Section
This section shall discuss the highlights, key features, and distinguishing points of the Proposal. A separate sheet shall include all the contact people on the Proposal and how to communicate with them.

3. Include a Profile of the Proposing Firm(s) Section
This section shall include a brief description of the Firm, including size, location of office(s), number of years providing service, organizational structure of the responsible division, etc.

Additionally, this section shall include a listing of any lawsuit and the result of that action resulting from (a) any public project undertaken by the Firm where litigation is still pending or has occurred within the last five years or (b) any type of project where claims or settlements were paid by the Firm or its insurers within the last five years.

4. Include a Qualifications of the Firm Section
This section shall include a brief description of the Firm’s qualifications and previous experience ofsimilar or related services provided to other agencies. Provide a description of pertinent experience with other public or private agencies (maximum of four) that includes a summary of the work performed, the total amount billed, the period over which your Firm represented the agencies, and the name, title, and phone number of clients to be contacted for references.

5. Include a Work Plan Section
In this section, present a well-conceived service plan. This section of the proposal shall establish the Firm’s understanding of the City’s Scope of Services in this RFP and the Firm’s ability to satisfy the objectives and requirements outlined in the scope. Describe the proposed approach for addressing the scope of service, outlining the approach that would be undertaken in providing the requested services. Describe related service experience by the Firm in similar work. Please describe the role, extent of services (number of people used, engagement duration, and contract value).

6. Include a Proposed Staffing Section
In this section, discuss how the Firm would propose to staff the City’s requested labor service needs. Firm’s key team members shall be identified by name, specific responsibilities and their qualifications. An organizational chart for the marketing team and resumes for key Firm personnel shall be included. Key Firm personnel will be an important factor considered by the City. There can be no change of key personnel once the proposal is submitted, without prior approval of the City.

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7. Include a Proposal Costs Sheet and Rates Section
In this section, include the proposed costs to provide the services desired. Include any other cost and price information that would be contained in a potential agreement with the City. In addition, include the costs for any other services that are considered optional additions.

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CITY OF SAN FERNANDO – CITY MARKETING CAMPAIGN PROPOSAL Submitted by: My Valley Pass
Submitted to: City Clerk Department
Submission Date: July 11, 2025

CONTACT INFORMATION
Oscar Urrutia
My Valley Pass
[email protected] | 818.527.5280
Margarita Rodriguez
My Valley Pass
[email protected] | 818.231.7189
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PROPOSAL SUMMARY
My Valley Pass is pleased to submit a proposal to develop and implement a marketing campaign for the City of San Fernando. We bring deep local expertise, a proven record of community engagement, and creative capabilities to help San Fernando attract tourism and enhance its visibility in the lead-up to the FIFA World Cup 2026 and LA Olympics 2028.

Our proposal combines digital marketing, event production, business engagement, and destination branding strategies to elevate the city’s profile both locally and globally.

PROFILE OF MY VALLEY PASS
Established in 2017, My Valley Pass is the official visitors guide for the San Fernando Valley.

We are deeply rooted in the local community and have built a trusted platform that highlights local attractions, small businesses, and signature events through robust digital marketing, storytelling, and tourism programming. We create city-sponsored festivals, street fairs, and authentic community experiences that showcase local culture, bring people together, and support the local economy.

MY VALLEY PASS EXPERIENCE
My Valley Pass is the San Fernando Valley’s premier marketing, media, and tourism platform, dedicated to promoting the people, places, and experiences that define the Valley. As a hyperlocal organization built on community storytelling, we are uniquely equipped to lead a successful marketing campaign for the City of San Fernando—one that honors the city's heritage, supports its local economy, and drives engagement from both residents and visitors.

Local Expertise
Since our inception, we have developed an understanding of the San Fernando Valley’s identity, culture, and local consumer behavior. Our team has built trusted relationships with local stakeholders, influencers, and small businesses, allowing us to create authentic campaigns that resonate with the community. We have a deep understanding of the region’s rich history, cultural diversity, and unique neighborhoods.

Established Digital Platform
Our website, myvalleypass.com, serves as the ultimate online visitor’s guide to the San Fernando Valley, featuring curated content on arts, dining, entertainment, and cultural attractions. Our platform receives thousands of monthly visitors and serves as a go-to resource for residents and tourists alike.

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Social Media Reach & Engagement
We maintain an active and growing presence across Instagram, Facebook, and TikTok with a highly engaged local following. My Valley Pass has over 80,000 organic followers and this number continues to grow each day. Our campaigns regularly reach tens of thousands of users organically, making us an ideal partner for digital storytelling and outreach.

Proven Marketing Campaigns
My Valley Pass has led or contributed to several successful citywide initiatives and community events, including:
• City-Funded Community Events: Totally Valley Block Party, Back to the Valley, Making Movies That Matter, Salute to Recreation, Valley BlockFest • Event Production and Marketing of Local Outdoor Markets: San Fernando Outdoor Market (July 2021-April 2025), Canoga Park Block Party, Sherman Oaks Galleria Artisan Market
• Valley-Centric Community Events: San Fernando Valley Drive-In Movies, Movies on the Roof, Anheuser Busch Comedy Nights, Totally Valley Oktoberfest, Movies on Location, Tree-Lighting Celebrations at Sherman Oaks Galleria and Burbank Town Center
Content Creation & Multimedia Production
We produce high-quality video, photography, and editorial content that highlights the best of the Valley, helping build emotional connections with our audiences. Our in-house team handles all aspects of content development, from scripting and filming to editing and publishing.

Community-Driven Events
Our events consistently attract families and local residents and are supported by local media and influencers. These events provide built-in opportunities for marketing and community engagement, often with strong vendor participation and sponsorship appeal.

Collaboration-Ready
We’ve built strong relationships with local city government officials, corporate entities and nonprofit partners—and the City of San Fernando is no exception. Over the years, we’ve partnered on local events, provided media coverage, and supported small business engagement, giving us a deep understanding of what makes the city special and where there’s room to grow. As proud partners of Discover LA and collaborators with Visit California, we’ve worked to spotlight the San Fernando Valley on a broader stage. Our team is responsive, collaborative, and adaptable—ready to work with your staff to deliver on campaign goals and deadlines.

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CAMPAIGN OBJECTIVES
The “Discover San Fernando” campaign is designed to elevate the City of San Fernando’s profile by highlighting its rich culture, vibrant business community, and unique identity.

Through a strategic blend of storytelling, event production, marketing, and brand development, the campaign aims to foster civic pride, attract tourism, support local businesses, and create long-term economic benefits. The following objectives outline the key focus areas that will guide the campaign’s execution and success. • Enhanced City Visibility and Tourism
“Discover San Fernando” will spotlight San Fernando as a destination for arts, dining, culture, and entertainment, attracting both locals and visitors. • Authentic Local Storytelling
My Valley Pass is deeply rooted in the community and uniquely positioned to tell the authentic story of San Fernando through curated content, events, and marketing initiatives that reflect the city's heritage, diversity, and future. • Increased Community Engagement
Through events, campaigns, and digital outreach, this collaboration can foster stronger connections with residents, creating pride and encouraging civic participation.
• Support for Local Businesses
“Discover San Fernando” will offer opportunities to promote local small businesses through features, directories, and cross-promotional campaigns that drive foot traffic and sales.
• Event Production & Community Experiences
Leveraging My Valley Pass's proven success in producing popular community events, the City of San Fernando can offer high-quality experiences that celebrate local culture and generate economic activity.
• Brand Development & Merchandise
This campaign will expand city branding through initiatives like a “Discover San Fernando” merchandise line, helping to build a recognizable identity and promote civic pride.
• Long-Term Economic Impact
Increased visibility and engagement can lead to higher visitor spending, business growth, and long-term economic development for the city. This boost in economic activity can significantly increase local sales tax revenue, while also positioning San Fernando as an attractive location for new businesses looking to establish themselves in a vibrant and growing community.

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WORK PLAN
My Valley Pass proposes the launch of the “Discover San Fernando” marketing campaign to elevate the visibility of the City of San Fernando as a vibrant destination for culture, dining and community experiences. This campaign will be built around the following key pillars:

1. Production of Community Events
• Collaborate on applications for official FIFA 2026 watch parties and Olympic 2028 programming.
• My Valley Pass will collaborate with City leadership to create new community events. Potential events are as follows:
o Food & Drink Event - My Valley Pass proposes launching a monthly food and drink event featuring a rotating lineup of diverse food vendors offering a variety cuisines—similar in style to the popular Smorgasburg in Downtown Los Angeles. Local San Fernando eateries would be invited to participate once they meet all required health department regulations, ensuring community involvement and culinary diversity.
o Movies At Lopez Adobe – We propose an outdoor film series set in front of the historic Lopez Adobe. Guests would enjoy curated classic films with new and unique added elements including food sampling, wine tastings, and other refined touches designed to create enhance the event experience.
o Ole' LA World Cup Village - In celebration of the 2026 FIFA World Cup, My Valley Pass would coordinate a large-scale viewing event. The experience would feature large LED screens, live music, interactive games, a food court, meet-and-greets with special guests, and more. This high-energy event would attract soccer fans from across the region while spotlighting San Fernando as a vibrant host city.
o The Taste of San Fernando – This event would showcase participating restaurants offering limited-time tasting menus featuring their signature dishes. The event would encourage residents and visitors to explore San Fernando’s dining scene and could be tied into the “Open Rewards” program, allowing attendees to earn incentives for visiting local establishments.
• These events will serve as pilots for 2026/2028 international visibility.

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2. Event Support for Current Signature Events
• The City of San Fernando has shown interest in potentially hosting FIFA 2026 watch parties and being considered for Olympic host committee-sponsored events. To capture the attention of these organizing committees, the City must focus on elevating the quality and execution of its existing signature events. Showcasing wellproduced, high-impact events will help demonstrate that San Fernando has the infrastructure, planning capabilities, and community engagement needed to successfully host large-scale gatherings that appeal to local, regional, and international audiences.
• My Valley Pass is prepared to take an active role in both the production and marketing of select City signature events, with the goal of elevating their quality, reach, and overall impact.
• Additionally, My Valley Pass proposes launching two new signature events that would further enhance the City's event portfolio and community engagement. o City of San Fernando Summer Kick-Off Concert - In place of the traditional 4th of July celebration, My Valley Pass proposes using the allocated budget to produce a high-impact Summer Kick-Off Concert featuring well-known headlining artists—not cover bands. This fresh, large-scale event would include a Food Village, Craft Beer Garden, Kids Zone, and other engaging attractions designed to appeal to all ages. With many neighboring cities hosting similar 4th of July celebrations, this unique concert would help San Fernando stand out and draw attendees from beyond city limits. Additionally, scheduling the event outside of the holiday weekend would help reduce production costs by avoiding premium holiday pay rates and it would allow for City staff to spend the holiday with their families to aid in increasing employee morale and retention.
o City of San Fernando Holiday Parade – In place of the traditional Holiday Tree Lighting Ceremony, My Valley Pass proposes coordinating a festive community holiday parade that culminates with the annual tree lighting ceremony and the debut of a charming Winter Wonderland Village. The village would feature artisan craft vendors, food trucks, sweet treats, live music, and a magical North Pole experience complete with a visit from Santa.

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3. Business Engagement
• My Valley Pass will host quarterly business networking mixers and merchant activation zones.
• Launch “Shop San Fernando” program to incentivize spending. • Explore potential city-wide reward programs.

4. Tourism Website
• Develop “Discover San Fernando” website with focus on history, events, wedding and social event services, and small business promotion. • SEO optimization and mobile-responsive design.
• Monthly updates on events and content spotlighting local businesses.

5. Social Media Management
• Cross-platform content calendar (Instagram, Facebook, TikTok). • Paid ad strategy targeting LA metro, event planners and regional tourists. • Ongoing engagement, content production, and analytics review.

6. Cultural and Heritage Marketing
• Collaborate with local cultural groups to develop content. • Feature local heritage sites and create bilingual digital and printed materials (English/Spanish).

7. Wedding and Social Event Destination Campaign
• Create marketing content and wedding/social event packages to host events at unique locations in San Fernando.
• Collaborate with local businesses that specialize in products and services for weddings and social events.

8. Branding Opportunities
• Launch a “Discover San Fernando” merchandise line designed to celebrate the City of San Fernando, foster community pride, and enhance visibility both locally and beyond.

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STAFFING PLAN
Oscar Urrutia – Lead Event Producer
Margarita Rodriguez – Community Liaison / Business Outreach Cynthia Garcia– Social Media Manager / Digital Strategy Chris Acosta– Graphic Design, Web Developer & SEO Specialist Andy Gomez – Graphic Design & Merchandising

LEGAL DISCLOSURES
My Valley Pass does not have any pending litigation, nor has it been involved in any legal claims or settlements within the past five years.

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PROPOSAL COSTS & RATES
The goal of My Valley Pass is to design a marketing campaign for the City of San Fernando that is impactful and results-driven without exceeding budget constraints.

Initial Investment (Fixed Costs - Year 1):

The City of San Fernando’s initial investment of $25,000 will launch the Discover San Fernando campaign. This funding covers the development of a dedicated website, production of video and storytelling content, a paid social media campaign, outreach to local businesses, as well as the creation of street banners and printed promotional materials.

Website Development/Hosting $3,000
Video/Content Creation $5,000
Social Media & TV Paid Campaign
(Fee directly to service provider)
$8,500
Business Outreach $6,000
Other Promotional Materials $2,500
Total Initial Investment $25,000
Ongoing Costs for Discover San Fernando campaign:

Since the “Discover San Fernando” marketing campaign is designed to be ongoing, My Valley Pass proposes a sustainable funding model through revenue-sharing community events co-sponsored by the City of San Fernando. A portion of the proceeds from these new events would be allocated to cover the monthly maintenance costs of the campaign such as content creation, website updates, business outreach, etc.

My Valley Pass would take the lead in generating revenue through vendor fees and sponsorships, while the City of San Fernando would support the events by covering the cost of public works support, street closure costs and local city and county event permit fees.

Additionally, proceeds from Discover San Fernando-branded merchandise would contribute to funding the campaign.

My Valley Pass is committed to delivering promotional services and marketing support valued at $5,000 each month.

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Year 2 and Year 3 – Fixed Costs: $20,000 per year
This funding covers the continued costs of website hosting, updated sizzle reels and storytelling content, ongoing outreach to local businesses, as well as the creation of updated street banners and printed promotional materials.

Costs for My Valley Pass support of City of San Fernando Signature events My Valley Pass recognizes that budgets for the City’s existing signature events have already been allocated. However, in support of the broader goals of the “Discover San Fernando” marketing campaign, we are open to exploring ways we can contribute to these events within the constraints of the current year-one budget (2025-2026).

Our production fees typically range from $5,000 to $15,000, based on the size of the event and the level of support needed from the My Valley Pass team. In addition, we recommend allocating a dedicated budget for social media and television advertising to maximize event visibility and attendance. We are open to discussing available funding with City leadership to determine how we can best support these events within current budget parameters.

As an alternative approach, we are open to offsetting our production costs by securing vendor fees and sponsorships. We would take the lead in obtaining these funds and welcome the opportunity to discuss how these revenue-generating strategies can be integrated into the overall event planning process.

For future contract years, My Valley Pass would collaborate with City leadership prior to budget planning cycles to define our role in signature events. This would allow for adjustments in event budgets to include the cost of our continued involvement and support.

CONCLUSION
Our passion for the Valley, and deep ties to the San Fernando community make us the ideal team to lead this campaign. We are excited about the opportunity to showcase the city’s cultural richness and support its goals for greater visibility and local success.

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MY VALLEY PASS REFERENCES
Craig Edemann
South Valley District Supervisor
LA City Department of Recreation & Parks
[email protected]
818.756.8188
Ron Rubine
Senior Advisor to Councilmember John Lee (CD12)
[email protected]
818-882-1212
Jessica Swiney
Operations Manager
Sherman Oaks Galleria
[email protected]
818.382.4100
Logan Abbene
Senior General Manager
Unibail-Rodamco Westfield (Topanga)
[email protected]
626-272-8764
Julio Galvez
President
NorthWest Valley Chamber
[email protected]
818.458.6468
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AGENDA REPORT
COMMUNITY DEVELOPMENT DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1227 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Ron Garcia, Director of Community Development

Date: June 8, 2026
Subject: Consideration to Approve a Third Amendment to the Legal Services Agreement with Civica Law Group for On-Call Code Enforcement Legal Services RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Third Amendment to the Legal Services Agreement with Civica Law Group, APC (“Civica Law”) (Attachment “A” – Contract No. 2244(c)) to increase the not-to-exceed sum from $100,000 to $165,000 per fiscal year to provide on-call Code Enforcement Legal Services; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Amendment and all related documents.

BACKGROUND:

1. On September 5, 2023, during the Community Development update of the Community Preservation efforts to City Council, the City Council directed staff to inquire legal or administrative solutions for long standing code enforcement cases with severe or multiple violations, and explore options for resolution.

2. On May 22, 2024, the City Manager approved a Legal Services Agreement with Civica Law Group (Contract No. 2244) for code enforcement legal services under the City Manager’s expenditure authority at a maximum compensation of $24,950 and an expiration date of May 22, 2025.

3. On October 21, 2024, the City Council approved Contract No. 2244(a), a First Amendment increasing the not to exceed sum from $24,900 to $100,000 and extended the Master Agreement through June 30, 2027.

4. On June 25, 2025, the City Manager approved Contract No. 2244(b) (Exhibit “A” to Attachment “A”), a Second Amendment expanding the scope of services to include the development of standards for a Vacant Commercial Property Registry.

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ANALYSIS:

The Community Preservation Division is responsible for enforcing compliance with City ordinances, zoning regulations, and building codes. The Community Preservation Officers (CPOs) are responsible for conducting inspections, responding to complaints, and working closely with residents, property owners, and businesses to address issues related to property maintenance, land use, signage, and other code-related matters. The Community Preservation Division plays a key role in maintaining the City's quality of life, safety standards, and aesthetic appeal by promoting compliance with City codes and regulations, and by collaborating with property and business owners to resolve violations and promote responsible development and use of properties in the City.

Community Preservation efforts are primarily initiated in two (2) ways: 1) A complaint is received from the public (reactive), or 2) Staff observes a possible violation (proactive).

Currently, most of the efforts are in response to complaints (reactive). During Fiscal Year (FY) 2025-2026, the Community Preservation Division initiated 530 cases, conducted a total of 1,902 inspections and closed 664 cases. Many of the inspections and closed cases were result of going through the backlog of cases. In assessing the backlog of cases, a number of properties with significant unresolved zoning and/or building code violations were identified that require legal assistance to resolve. To date this list has increased from 12 to 18 cases. Civica has been integral in assisting staff with two (4) cases and helped the City recover approximately $46,881.29 in City staff costs and attorney’s fees.

Legal counsel is necessary to ensure that enforcement actions on these selected cases are carried out in accordance with applicable laws, to minimize potential liabilities, and to provide guidance on the correct legal procedures. In each case, voluntary compliance has not been achieved, and legal services are critical to pursuing remedies through the courts, including obtaining warrants, filing liens, and initiating civil or criminal proceedings.

While the City Attorney provides general legal counsel to the City, additional legal expertise is often required for code enforcement because the workload associated with code enforcement can be extensive, especially when dealing with property owners who resist compliance or engage in prolonged legal battles. Hiring specialized legal services for code enforcement would allow the City Attorney to focus on broader municipal legal matters such as civil litigation, labor law issues, contract reviews, and providing counsel to City departments; while, ensuring that urgent code enforcement matters receive the dedicated attention required.

On May 22, 2024, the City entered into an agreement with Civica Law Group under the City Manager expenditure authority pursuant to the San Fernando Municipal Code (SFMC) Section 2-778.a. to provide special legal services to the Community Preservation Division. SFMC Section 2-777.a.14. exempts attorney services from the procurement process.

Civica Law specializes in municipal code enforcement and provides legal services to cities, counties, and public agencies to address zoning, building, and quality-of-life violations. The firm June 8, 2026 Special CC Mtg Page 330 of 478
Consideration to Approve a Third Amendment to the Legal Services Agreement with Civica Law Group for On-Call Code Enforcement Legal Services

currently assists the City with three (2) active code enforcement cases, including obtaining and executing inspection warrants, preparing enforcement notices and orders, participating in inspections, and providing legal analysis and recommendations for complex cases involving significant unresolved zoning and building code violations. Additionally, Civica Law provides training and educational resources on code enforcement matters to local agencies.

Staff recommends that the City Council approve an amendment to the existing agreement with Civica Law for code enforcement legal services, increasing the maximum amount to $165,000 per fiscal year. The agreement specifies that only the amount allocated in each fiscal year's budget will be expended, ensuring that spending remains within budgetary limits. This amendment is necessary to provide ongoing legal support for code enforcement activities.

BUDGET IMPACT:

Costs for on-call code enforcement legal services will continue to be based on the hourly rate schedule and reimbursement costs. Services can only be rendered at the request of the Director of Community Development. This agreement does not commit the City to expending a specified amount for legal services. Services will be rendered based on an as needed basis and up to the authorized budgeted amount for the given fiscal year. In addition, reimbursement of enforcement expenses, court costs, attorney fees, and staff time are reimbursable expenses if the City seeks reimbursement for costs incurred as part of receiverships, nuisance abatements or other such actions. To date, Civica Law Group has recovered approximately $47,000 for costs incurred as part of an ongoing receivership case.

Sufficient funding is available in support of this amendment for the current 2025-2026 fiscal year.

Additionally, the Fiscal Year 2026-2027 Proposed Budget includes recommended funding to support this request for the subsequent year.

CONCLUSION:

It is recommended that the City Council approve a Third Amendment to the Legal Services Agreement with Civica Law Group, APC to increase the not to exceed sum from $100,000 to $165,000 per fiscal year to provide on-call Code Enforcement Legal Services; and authorize the City Manager, or designee, to make non-substantive changes and execute the Amendment and all related documents.

ATTACHMENTS:

A. Contract No. 2244(c), including:

Exhibit “A”: Contract No. 2244(b) (provided via digital link) June 8, 2026 Special CC Mtg Page 331 of 478
ATTACHMENT “A”
CONTRACT NO. 2244(c)
2026
Third AMENDMENT TO LEGAL SERVICES AGREEMENT
(Engagement: On-Call Code Enforcement Legal Services)
(Parties: Civica Law Group, APC and City of San Fernando)

THIS THIRD AMENDMENT TO LEGAL SERVICES AGREEMENT (“Third Amendment”) is made and entered into this 8th day of June, 2026, by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and CIVICA LAW GROUP, APC (Civica) (hereinafter, “LAW FIRM”). For the purposes of this Third Amendment, the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or LAW FIRM interchangeably, as appropriate.

RECITALS
WHEREAS, the Parties executed and entered into that certain agreement dated 22nd day of May, 2024, and entitled “Legal Services Agreement – Code Enforcement Legal Services”, Contract No. 2244 (hereinafter, the “Master Agreement” or “Agreement”); and WHEREAS, the Agreement was approved by the San Fernando City Manager (“City Manager”) under the City Manager’s expenditure authority set forth in the San Fernando Municipal Code and providing for a maximum compensation of TWENTY-FOUR THOUSAND NINE HUNDRED FIFTY DOLLARS ($24,950) and an expiration date of May 22, 2025; and WHEREAS, the Parties subsequently executed and entered into that certain First Amendment to the Agreement, Contract No. 2244(a), was approved by the San Fernando City Council at its Regular Meeting of October21, 2024, under Agenda Item No. 6, to increase the maximum compensation of TWENTY-FOUR THOUSAND, NINE HUNDRED FIFTY DOLLARS ($24,950) to the amount of ONE HUNDRED THOUSAND DOLLARS ($100,000) and to extend the Term of the Agreement to June 30, 2027; and
WHEREAS, the Parties subsequently executed and entered into that certain Second Amendment to the Agreement, Contract No. 2244(b) (which is attached and incorporated hereto as Exhibit “A”) to include the development of standards for a Vacant Commercial Property Registry; and
WHEREAS, the Parties now wish to increase the not-to-exceed maximum compensation to the amount of ONE HUNDRED AND SIXTY-FIVE THOUSAND DOLLARS ($165,000) per fiscal year to account for additional legal services; and
WHEREAS, this Third Amendment was approved by the San Fernando City Council at its Regular Meeting of June 8, 2026, under Agenda Item No. 8.

June 8, 2026 Special CC Mtg Page 332 of 478
CONTRACT NO. 2244(c)
Legal Services – Code Enforcement 2
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and LAW FIRM agree as follows:

SECTION 1. Section 1.4 (Compensation) of the Master Agreement is amended in its entirety to now state the following:

LAW FIRM shall perform the Services in accordance with the schedule of hourly rates entitled “Fee Schedule” which is attached and incorporated as Exhibit “A” to the Master Agreement (hereinafter, the “Compensation Schedule” ). The foregoing notwithstanding, LAW FIRM’s total compensation for the performance of all Services contemplated under this Agreement, may not exceed ONE HUNDRED AND SIXTY FIVE THOUSAND DOLLARS ($165,000) (hereinafter, the “Not-to-Exceed Sum”) per fiscal year during the Term of this Agreement plus all extension terms, unless such added expenditure is first approved by the City Council. In the event LAW FIRM’s charges are projected to exceed the Not-to-Exceed Sum prior to the expiration of this Agreement or the expiration of any extension term, CITY may suspend LAW FIRM’s performance pending CITY approval of any anticipated expenditures in excess of the Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement. CITY shall reimburse LAW FIRM for all costs and expenses incurred by LAW FIRM in providing the Services under this Agreement, as further set forth in the Compensation Schedule.

SECTION 2. Except as otherwise set forth in this Third Amendment, the Agreement shall remain biding, controlling and in full force and effect. In the event of any conflict or inconsistency between the provisions of this Third Amendment and the provisions of the Master Agreement, the provisions of the Third Amendment shall govern and control but only to the extent of the conflict or inconsistency and no further.

SECTION 3. The Master Agreement as amended by way of this Third Amendment, constitutes the entire, complete, final and exclusive expression of the Parties with respect to the maters addressed herein and supersedes all other agreement or understandings, whether oral or written, or entered into between CITY and LAW FIRM prior to the execution of this Third Amendment. No statements, representations or other agreements whether oral or written, made by any Party which are not embodied herein shall be valid or binding. No amendment, modification or supplement to the Agreement as amended by this Third Amendment shall be valid and biding unless in writing and duly executed by the Parties in the form of a written contract amendment.

Signature page to follow
June 8, 2026 Special CC Mtg Page 333 of 478
CONTRACT NO. 2244(c)
Legal Services – Code Enforcement 3
IN WITNESS WHEREOF, the Parties hereto have caused this Third Amendment to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO CIVICA LAW GROUP, APC
By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

June 8, 2026 Special CC Mtg Page 334 of 478
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AGENDA REPORT
COMMUNITY DEVELOPMENT DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1227 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Ron Garcia, Director of Community Development

Date: June 8, 2026
Subject: Consideration to Approve a Second Amendment to the Professional Services Agreement with Interwest SAFEbuilt Company for Additional On-Call Building and Safety Services
RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Second Amendment to the Professional Services Agreement (“PSA”) with Interwest SAFEbuilt Company (“Interwest”) (Attachment “A” – Contract No. 2248(b)) to increase the annual maximum compensation from $240,000 to $350,000 for On-Call Building and Safety services; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Amendment and all related documents.

BACKGROUND:

1. On December 7, 2023, the Community Development Department issued a Request for Proposal (“RFP”) for On-Call Building and Safety Services.

2. On May 20, 2024, the City Council approved a PSA with Scott Fazekas & Associates, Inc. for On-Call Building Plan Review Services (Contract No. 2247), and with Interwest a SAFEbuilt Company, Inc. for On-Call Comprehensive Building and Safety Services (Contract No. 2248).

3. On July 12, 2024, Scott Fazekas & Associates, Inc. notified the City that they would be discontinuing plan check services.

4. On August 19, 2024, the City Council approved a First Amendment to the Professional Services Agreement with Interwest (Exhibit “A” to Attachment “A” – Contract No. 2248(a)) to increase the annual maximum compensation from $150,000 to $240,000 for on-call Building and Safety Services.

June 8, 2026 Special CC Mtg Page 337 of 478
Consideration to Approve a Second Amendment to the Professional Services Agreement with Interwest SAFEbuilt Company for Additional On-Call Building and Safety Services

ANALYSIS:

The California Building Code (CBC) mandates that local jurisdictions have an enforcement agency to administer and enforce building regulations, prioritizing public health, safety, and welfare.

Adhering to the CBC ensures that projects meet minimum safety standards, minimizing the risk of harm to occupants. Mandatory inspections during construction are an important component to creating a system of checks and balances that ensures project safety.

Under San Fernando Municipal Code Section 18-2(d), the Building and Safety Division assumes the role of the enforcement agency, with the Building Official serving as its leader. This division is responsible for enforcing building codes, conducting plan reviews, performing inspections, and delivering excellent customer service. To effectively operate, the Building and Safety Division requires four (4) key components: the Building Official, Building Plan Check Reviewer, Building Inspector, and Building Permit Technician.

The Community Development Department obtained Building and Safety services through an RFP process in early 2024. The City Council approved professional services agreements in August of 2024 with Interwest a SAFEbuilt Company, Inc. to provide Building Official responsibilities and on-site building administrative and inspection services, including assisting the public with building code inquiries, conducting over-the-counter plan reviews and approvals for incidental projects, conducting building inspections, and fulfilling other necessary functions related to building services. Interwest also provides building plan check reviewer services.

The agreement with Interwest authorizes the company to provide Building and Safety services on an on-call, as-needed basis, including plan check and Building Permit Technician services.

Services are provided through written work orders issued by the City, allowing the Community Development Department to respond efficiently to staffing and operational needs.

The FY 2025-2026 agreement includes a not-to-exceed amount of $240,000; however, this amount did not account for the continued need for Building Permit Technician services. Staff is requesting approval to increase the contract amount to $350,000 to maintain adequate staffing levels and ensure timely permit processing and plan review services through the end of FY 2025- 2026. Plan check services are fully funded by applicant fees, with Interwest receiving 65% of collected plan check fees and the City retaining the remaining 35%.

BUDGET IMPACT:

There will be no impact to the budget as building plan services are fully offset by the plan check fees collected from applicants. The City receives 35% of the plan check fee. Sufficient funding is included in the current 2025-2026 fiscal year budget to support this amendment.

June 8, 2026 Special CC Mtg Page 338 of 478
Consideration to Approve a Second Amendment to the Professional Services Agreement with Interwest SAFEbuilt Company for Additional On-Call Building and Safety Services

CONCLUSION:

It is recommended that the City Council approve a Second Amendment to the PSA with Interwest for on-call building and safety services to increase the annual maximum compensation from $240,000 to $350,000; and authorize the City Manager, or designee, to make non-substantive changes and execute the Amendment and all related documents.

ATTACHMENTS:

A. Contract No. 2248(b), including:

Exhibit “A”: Contract 2248(a) (provided via digital link) June 8, 2026 Special CC Mtg Page 339 of 478
ATTACHMENT “A”
CONTRACT NO. 2248(b)
2026

SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
(Engagement: On-Call Comprehensive Building & Safety Services) (Parties: Interwest a SAFEbuilt Company and City of San Fernando)

THIS SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (“Second Amendment”) to that certain agreement entitled “Professional Services Agreement – On-Call Comprehensive Building & Safety Service”, Contract No. 2248 (the “Master Agreement”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and INTERWEST, A SAFEBUILT COMPANY (hereinafter, “CONSULTANT”) is made and entered into this 8th day of June, 2026. For the purposes of this Second Amendment, the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, the Master Agreement was approved by the San Fernando City Council at its Regular Meeting of May 20, 2024, under Agenda Item No. 6 and executed on the same date; and WHEREAS, the subsequently executed and entered into that certain First Amendment to the Agreement, Contract No. 2248(a), was approved by the San Fernando City Council at its Regular Meeting of August 19,2024, Under Agenda Item No. 9 (A true and correct copy of the is attached and incorporated hereto as Exhibit “A”), to modify the maximum compensation to account for plan check services at the revised rate of 65% of the total plan check fee and provided a maximum compensation of TWO HUNDRED FORTY THOUSAND DOLLARS ($240,000) during each of the five (5) fiscal yearsfor a total do-not-exceed amount of ONE MILLION TWO HUNDRED THOUSAND DOLLARS ($1,200,000) for the total term of the Agreement.

WHEREAS, the Parties now wish to increase the not-to-exceed maximum compensation to the amount of THREE HUNDRED AND FIFTY THOUSAND DOLLARS ($350,000) per fiscal year for the total term of the Agreement; and
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

SECTION 1. The term “Fiscal Year Not-to-Exceed Sum as defined under Section 1.4 (Compensation) of the Master Agreement is increased to the sum of THREE HUNDRED AND FIFTY THOUSAND DOLLARS ($350,000) per fiscal year for the total term of the Agreement.

SECTION 2. Except as otherwise set forth in this Second Amendment, the Master Agreement shall remain binding, controlling and in full force and effect. The provisions of this Amendment shall be deemed a part of the Master Agreement and except as otherwise provided June 8, 2026 Special CC Mtg Page 340 of 478
CONTRACT NO. 2248(b)
PSA – On Call/As Needed 2
under this Second Amendment, the Master Agreement and all provisions contained therein shall remain binding and enforceable. In the event of any conflict or inconsistency between the provisions of this Second Amendment and the provisions of the Master Agreement, the provisions of this Second Amendment shall govern and control, but only to the extent of the conflict or inconsistency and no further.

SECTION 3. The Master Agreement as amended by way of this Second Amendment, constitutes the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, or entered into between CITY and CONSULTANT prior to the execution of this Amendment. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein or in the Master Agreement shall be valid or binding. No further amendment, modification or supplement to the Master Agreement as amended by way of this Second Amendment shall be valid and binding unless in writing and duly executed by the Parties in the form of a written contract amendment.

IN WITNESS WHEREOF, the Parties hereto have caused this Second Amendment to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO:

By:

Kanika Kith, City Manager
Date:

INTERWEST CONSULTING GROUP:

By:

Name:

Title:

Date:_______________________
APPROVED AS TO FORM:

By:

Richard Padilla, City Attorney
Date:

June 8, 2026 Special CC Mtg Page 341 of 478
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AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1267 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Fabian Valdez, Police Chief
Jennifer Spatig, Management Analyst

Date: June 8, 2026
Subject: Consideration to Authorize Submittal of a Grant Application to the California Department of Justice Tobacco Grant Program to Support the City’s Under-Age Tobacco Purchase Prevention Program
RECOMMENDATION:

It is recommended that the City Council authorize the submittal of a grant application to the California Department of Justice Tobacco Grant Program (Attachment “A”) in an amount up to $100,000 to support the Police Department’s Under-Age Tobacco Purchase Prevention Program.

BACKGROUND:

1. On December 6, 2021, the City Council accepted California Department of Justice (DOJ) Tobacco Grant funds in the amount of $113,735 to support underage tobacco purchase prevention and merchant education activities from Fiscal Years 2021 through 2025..

2. On November 18, 2024, the City Council accepted DOJ Tobacco Grant funds in the amount of $93,241 to support underage tobacco purchase prevention and merchant education activities during Fiscal Years 2025 through 2027. The grant funds support tobacco retailer inspections, minor decoy operations, shoulder tap operations, and merchant education efforts intended to reduce youth access to tobacco products and promote compliance with State tobacco laws.

3. On April 20, 2026, the California DOJ released a Request for Proposals (RFP) for additional funding to support the Tobacco Grant Program (Attachment "B").

ANALYSIS:

The California DOJ Tobacco Grant Program provides funding to local public agencies to reduce illegal sale and marketing of tobacco products, including e-cigarettes, to minors and youth.

Funded through the California Healthcare, Research, and Prevention Tobacco Tax Act of 2016 (Proposition 56), this program supports local enforcement and retailer education efforts aimed June 8, 2026 Special CC Mtg Page 345 of 478
Consideration to Authorize Submittal of a Grant Application to the California Department of Justice Tobacco Grant Program to Support the City’s Under-Age Tobacco Purchase Prevention Program

at preventing illegal tobacco sales to minors, reducing underage tobacco use, and promoting compliance with state tobacco laws.

Approximately $28.5 million in grant funding is available statewide for Fiscal Year (FY) 2026-2027.

Grant-funded Program priorities include:
• Retailer inspections and compliance checks
• Minor decoy and shoulder tap operations
• Enforcement of the statewide flavored tobacco ban
• Retailer education and diversion programs
• Investigations into illegal tobacco sales and marketing to minors • Inspections of tobacco retailers and online delivery services • Coordination of enforcement efforts among local agencies • Training regarding state tobacco laws and local ordinances Activities that are not eligible for funding include school and community-based enforcement of tobacco possession and use, School Resource Officer programs, vape detectors, media campaigns, and other activities not directly related to reducing illegal retail sale or marketing of tobacco products to minors and youth.

The City currently has 16 licensed tobacco retailers, including grocery stores, convenience stores, gas station markets and other retail establishments. Many of these businesses are located near residential neighborhoods, parks, and schools, increasing the potential for youth access to tobacco products. According to the 2023 California Youth Tobacco Survey, approximately five percent (5%) of high school students in Los Angeles County reported using tobacco products.

E-cigarettes were the most commonly used tobacco product, with 3.5% of students reporting vape use, while 0.5% reported smoking cigarettes (www.cdph.ca.gov).

The Police Department is requesting authorization to apply for up to $100,000 in grant funding to support retailer inspections and enforcement operations, including:
• Shoulder Tap Operations: These operations involve minors, under law enforcement supervision, asking adults outside retail establishments to purchase tobacco products on their behalf. These operations help identify and deter adults who illegally provide tobacco products to minors while increasing awareness and compliance with tobacco laws. • Minor Decoy Operations: These operations involve minors, under law enforcement supervision, attempting to purchase tobacco products from retailers. These operations help identify retailers selling tobacco products to minors, strengthen compliance with tobacco laws, and reduce youth access to tobacco products.

June 8, 2026 Special CC Mtg Page 346 of 478
Consideration to Authorize Submittal of a Grant Application to the California Department of Justice Tobacco Grant Program to Support the City’s Under-Age Tobacco Purchase Prevention Program

These operations are intended to reduce youth access to tobacco products, increase retailer compliance with state tobacco laws, and educate the community regarding the dangers of underage tobacco use. The Grant funds requested under this application would be used solely for overtime costs associated with tobacco retailer inspections, minor decoy operations, shoulder tap operations, and merchant education activities. No grant funds would be used for equipment, supplies, training, contractual services, or the addition of new personnel.

The Police Department has conducted similar enforcement operations in prior years using Tobacco Grant funding. Since January 2024, the Police Department has conducted six (6) tobacco enforcement operations with no violations observed. Although no violations were identified, these operations continue to serve as an effective deterrent, reinforce retailer compliance with state tobacco laws, and help ensure that tobacco products remain inaccessible to minors.

If awarded, the DOJ requires the City to adopt a Resolution satisfying specific grant requirements.

Grant funds will reimburse overtime costs associated with enforcement operations intended to reduce youth access to tobacco products and educate local merchants regarding compliance with state tobacco laws. Staff will return to City Council to formally accept and appropriate awarded funds if the application is successful.

BUDGET IMPACT:

There is no budget impact to the FY 2025-2026 Adopted Budget associated with authorizing the submittal of the Tobacco Grant application, and no appropriation is requested at this time. This is the initial step in requesting funding from the California Department of Justice. If awarded, staff will return to the City Council to request acceptance and appropriation of grant funds.

CONCLUSION:

It is recommended that the City Council authorize the preparation and submittal of a grant application to the DOJ Tobacco Grant Program in an amount up to $100,000 to support San Fernando Police Department’s Under-Age Tobacco Purchase Prevention Program.

ATTACHMENT(S):

A. Department of Justice Tobacco Grant Program Fact Sheet B. Tobacco Grant Program Request For Proposal (provided via digital link) June 8, 2026 Special CC Mtg Page 347 of 478
CALIFORNIA DEPARTMENT OF JUSTICE OAG.CA.GOV/TOBACCOGRANTS [email protected] TOBACCO GRANT PROGRAM – FY 2026-27
Grant Reference: DOJ-PROP56-2026-27-1
Website: oag.ca.gov/TobaccoGrants
Email: [email protected]

PROGRAM PURPOSE
The DOJ Tobacco Grant Program promotes a healthier California by partnering and funding local agencies to reduce illegal retail sales and marketing of tobacco products, including e-cigarettes, to minors and youth through enforcement-focused activities.

ELIGIBILITY
Any local public agency in California with authority to enforce tobacco-related state laws or local ordinances governing retail tobacco sales and marketing is eligible to apply.

Eligible applicants may include, but are not limited to:
• Police and sheriffs’ departments
• District and city attorneys and county counsels
• Code enforcement departments
• Environmental and public health departments
• Cities and counties

FUNDING AT-A-GLANCE

TOTAL FUNDING AVAILABLE
Approximately $28.5 million is available for FY 2026-27. Funding is supported by state tobacco tax revenues (Proposition 56).

FUNDING AMOUNT
Award amounts are proposal-based and evaluated on project scope, need, and capacity.

FUNDING TYPE
This is a reimbursement grant. DOJ reimburses approved expenditures in arrears upon receipt of invoices, quarterly progress reports, and required enforcement data.

PROJECT PERIOD
Projects may be funded for 24 or 36 months.

Projects are expected to begin on or about November 1, 2026, and must end no later than June 30, 2030.

June 8, 2026 Special CC Mtg
ATTACHMENT "A"

CALIFORNIA DEPARTMENT OF JUSTICE OAG.CA.GOV/TOBACCOGRANTS [email protected]

KEY DATES AND HOW TO APPLY

APPLICATION WINDOW
• Open: April 20, 2026
• Deadline: June 19, 2026, at 11:59 PM (Pacific)

METHOD OF APPLICATION
Applicants must submit proposals using DOJ’s web-based application form and upload all required attachments within the form.

FUNDING PRIORITIES
The Tobacco Grant Program is highly competitive. In accordance with Proposition 56, priority is given to applicants demonstrating strong capacity to support and/or hire enforcement officers for activities to reduce illegal retail sales and/or marketing of tobacco products to minors and youth.

ENFORCEMENT ACTIVITIES CONSIDERED
Priority retailer enforcement activities include, but are not limited to:
• Enforcing state tobacco laws and local ordinances, including the statewide flavor ban • Retailer inspections and enforcement operations (e.g. minor decoy, shoulder tap, undercover buys in stores and online)
• Consumer protection investigations and prosecution
• Compliance checks of tobacco retailers and online/delivery services • Task forces to coordinate and execute enforcement operations • Retailer education and retailer diversion programs
• Enforcement officer education related to tobacco laws and ordinances

ACTIVITIES NOT CONSIDERED
The following activities will not be funded:
• School- or community-based enforcement of tobacco possession or use • School Resource Officers or vape detector purchases
• School- or community-based education or media campaigns • Activities insufficiently related to reducing illegal sales or marketing to minors and youth

BACKGROUND & STATUTORY CONTEXT
Funding is provided through the California Healthcare, Research, and Prevention Tobacco Tax Act of 2016, which increased tobacco taxes beginning in April 2017. A portion of annual revenues are provided to DOJ for grants to support and/or hire enforcement officers for enforcement activities to reduce illegal retail sales and/or marketing of tobacco products to minors and youth.

June 8, 2026 Special CC Mtg Page 349 of 478
CALIFORNIA DEPARTMENT OF JUSTICE OAG.CA.GOV/TOBACCOGRANTS [email protected]

MORE INFORMATION & NEXT STEPS

PRE-APPLICATION WEBINAR
Applicants are strongly encouraged to attend the pre-application webinar:
• Date: May 5, 2026
• Time: 10:00–11:00 AM (Pacific)
• Format: Zoom presentation with Q&A period
• The webinar will be recorded and posted online

PROGRAM INFORMATION
To learn more, register for the webinar, or begin your application, visit: oag.ca.gov/TobaccoGrants

QUESTIONS
Email [email protected] with questions regarding the application process.

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AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Bonnie Tam, Director of Public Works
Victor Meza, Water Operations Manager

Date: June 8, 2026
Subject: Consideration to Approve a Professional Services Agreement to Civiltec Engineering, Inc. for the Development of the Risk and Resilience Assessment and Emergency Response Plan for the City’s Water Infrastructure System RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Professional Services Agreement to Civiltec Engineering, Inc. (Attachment “A” – Contract No. 2518) to provide professional surveying and engineering services to develop the Risk and Resilience Assessment and Emergency Response Plan for the City’s water infrastructure system in an amount not-to-exceed $24,935; and b. Authorize the City Manager, or designee, to make non-substantive changes and execute the agreement and all related documents.

BACKGROUND:

1. In October 2018, the America’s Water Infrastructure Act (AWIA) was enacted, requiring community water systems serving more than 3,300 people to prepare or update a Risk and Resilience Assessment (RRA) and Emergency Response Plan (ERP) every five (5) years.

2. On April 14, 2026, staff solicited proposals from qualified consulting firms with experience in water system security, emergency preparedness, and regulatory compliance for preparing an update to the City’s RRA and ERP.

3. On May 5, 2026, two (2) proposals received were reviewed and evaluated by staff.

June 8, 2026 Special CC Mtg Page 353 of 478
Consideration to Approve a Professional Services Agreement to Civiltec Engineering, Inc. for the Development of the Risk and Resilience Assessment and Emergency Response Plan for the City’s Water Infrastructure System

ANALYSIS:

The Risk and Resilience Assessment (RRA) and Emergency Response Plan (ERP) are required under Section 2013 of the America’s Water Infrastructure Act (AWIA) and the Safe Drinking Water Act.

Community water systems serving more than 3,300 in population must review and update these documents every five (5) years and submit certification of completion to the U.S. Environmental Protection Agency (EPA). Due to the sensitive nature of the information contained in these documents, the RRA and ERP are not submitted to EPA; only certification forms are required.

The RRA evaluates potential risks and vulnerabilities to the water system, including physical security threats, cybersecurity risks, natural disasters and seismic events, operational resiliency, chemical and contamination hazards, and critical infrastructure vulnerabilities. The ERP establishes procedures and protocols for responding to emergencies affecting the City’s water system and incorporates the findings and recommendations identified in the RRA.

The City’s current RRP and ERP, dated December 2021, are required to be updated to ensure continued compliance with applicable federal mandates. Failure to complete and submit the required certifications in a timely manner may affect the City’s eligibility for water-related grant funding opportunities.

The proposals received are as follows:

PROPOSALS AMOUNT
Civiltec Engineering, Inc. $24,935
SA Associates, Inc. $41,000
Willdan Engineering No Response
Staff evaluated consulting firms with demonstrated experience in preparing America's Water Infrastructure Act (AWIA) compliant RRAs and ERPs for municipal water agencies.

Civiltec Engineering, Inc. (Exhibit “A” to Attachment “A”) was determined to be the most qualified firm based on the following:
• Extensive experience with municipal water systems;
• Familiarity with AWIA compliance requirements;
• Experience in water system security and emergency preparedness planning; • Understanding of local and regional water infrastructure operations; and • Ability to complete the work within the required federal deadlines.

June 8, 2026 Special CC Mtg Page 354 of 478
Consideration to Approve a Professional Services Agreement to Civiltec Engineering, Inc. for the Development of the Risk and Resilience Assessment and Emergency Response Plan for the City’s Water Infrastructure System

Civiltec Engineering is currently providing services to the City for the development of the Water Master Plan, as well as professional surveying and engineering services with a total contract amount of $658,395.

The scope of work (Exhibit “B” to Attachment “A”) includes preparation of the RRA and ERP in compliance with AWIA requirements. The RRA certification is due to the EPA by June 30, 2026, and the ERP certification is due six (6) months after the RRA by December 30, 2026. The EPA does not require submission of the RRA or ERP documents themselves; rather, the City must submit certification forms confirming that the RRA and ERP have been reviewed and updated as required.

The project schedule is as follows:

Milestone Target Completion
Contract Execution June 8, 2026
Risk & Resilience Assessment Completion June 30, 2026
Emergency Response Plan Completion December 30, 2026
Due to the sensitive nature of these documents, the updated RRA and ERP will not be publicly disclosed. Instead, they will be presented to the City Council in closed session in July 2026 and October 2026, respectively. Submitting these documents by the deadline is necessary to maintain the City’s eligibility for water-related grant funding opportunities.

Approval of the proposed Professional Services Agreement with Civiltec Engineering, Inc. will enable the City to comply with federal AWIA requirements, enhance emergency preparedness, and improve the resiliency and security of the City’s water system infrastructure.

BUDGET IMPACT:

The total cost for the development of the RRA and the ERP is an amount not-to-exceed $24,935.

There is appropriation from the Water Enterprise Fund (Account No. 070-381-0000-4270).

SOURCES
Fund Account Number Allocation
Water Enterprise Fund –
Professional Services
Account
070-381-0000-4270 $24,935
Total Source: $24,935
June 8, 2026 Special CC Mtg Page 355 of 478
Consideration to Approve a Professional Services Agreement to Civiltec Engineering, Inc. for the Development of the Risk and Resilience Assessment and Emergency Response Plan for the City’s Water Infrastructure System

CONCLUSION:

It is recommended that the City Council approve a Contract with Civiltec Engineering, Inc. for RRA and ERP development services in an amount not-to-exceed $24,935, and authorize the City Manager to execute the agreement, make non-substantive revisions, and execute any related documents.

ATTACHMENTS:

A. Contract No. 2518, including:

Exhibit “A”: Civiltec Proposal
Exhibit “B”: Supplemental Terms
June 8, 2026 Special CC Mtg Page 356 of 478
CONTRACT NO. 2518

SHORT-FORM PROFESSIONAL SERVICES AGREEMENT
(Parties: Civiltec Engineering Inc. and City of San Fernando) (Engagement: Development of an America’s Water Infrastructure Act (AWIA) Risk and Resilience Assessment and Emergency Response Plan) THIS SHORT-FORM PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into on this 8th day of June, 2026 (hereinafter, “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation, (hereinafter, “CITY”) and CIVILTEC ENGINEERING INC. (hereinafter referred to as “CONSULTANT”). In consideration of their mutual covenants, the parties hereto agree as follows:

1. CONSULTANT. Shall provide or furnish the following specified services and/or materials: AWIA Risk and Resilience Assessment (RRA) and Emergency Response Plan (ERP) of the City of San Fernando Water Division Infrastructure System.

2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a part of this Agreement:

Proposal from CONSULTANT dated April 2026, and attached and incorporated hereto as Exhibit “A” and those Supplemental Terms attached and incorporated hereto as Exhibit “B”

3. TERMS. The services and/or materials furnished under this Agreement shall commence on both reports on June 8 2026, RRA shall be completed by June 30, 2026, and ERP by January 2027, unless terminated pursuant to Section 5(g)

4. COMPENSATION. For the full performance of this Agreement:
a. CITY shall pay CONSULTANT an amount not to exceed TWENTY FOUR THOUSAND NINE HUNDRED THIRTY-FIVE DOLLARS ($24,935), to be paid in whole or in progress payments within thirty (30) days following receipt of an invoice. Final payment shall be made on completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of goods/services in a manner consistent with professional/industry standards for the area in which CONSULTANT operates. CITY is not responsible for paying for any work done by CONSULTANT or any subconsultants above and beyond the not to exceed amount.
b. CITY shall not reimburse for any of CONSULTANT’s costs or expenses to deliver any services/goods, unless specified in CONSULTANT’s quote. CITY shall not be responsible for any interest or late charges on any payments from CITY to CONSULTANT.

June 8, 2026 Special CC Mtg Page 357 of 478
CONTRACT NO. 2518
c. CONSULTANT is responsible for monitoring its own
forces/employees/agents/subconsultants to ensure delivery of goods/services within the terms of this Agreement. CITY will not accept or compensate CONSULTANT for incomplete goods/services.

5. GENERAL TERMS AND CONDITIONS.
a. HOLD HARMLESS. CONSULTANT agrees to indemnify, defend and hold harmless CITY, its officers, agents and employees from any and all demands, claims or liability of personal injury (including death) and property damage of any nature, caused by or arising out of the performance of CONSULTANT under this Agreement. With regard to CONSULTANT’s work product, CONSULTANT agrees to indemnify, defend and hold harmless CITY, its officers, agents and employees from any and all demands, claims or liability of any nature to the extent caused by the negligent performance of CONSULTANT under this Agreement. b. INSURANCE. CONSULTANT shall file with CITY a certificate of insurance before commencing any services under this Agreement as follows:
i. WORKERS COMPENSATION INSURANCE: Minimum statutory limits. ii. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE
INSURANCE: General Liability and Property Damage Combined. $1,000,000.00 per occurrence including comprehensive form, personal injury, broad form personal damage, contractual and
premises/operation, all on an occurrence basis. If an aggregate limit exists, it shall apply separately or be no less than two (2) times the occurrence limit.
iii. PROFESSIONAL LIABILITY: $1,000,000.00 aggregate.
iv. NOTICE OF CANCELLATION: CITY requires 30 days written notice of cancellation. Additionally, the notice statement on the certificate should not include the wording “endeavor to” or “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives.”
v. CERTIFICATE OF INSURANCE: Prior to commencement of services, evidence of insurance coverage must be shown by a properly executed certificate of insurance, and it shall name “The CITY of San Fernando, California, its elective and appointed officers, employees, and volunteers” as additional insureds.
c. CITY BUSINESS LICENSE: CONSULTANT shall obtain a City business license prior to commencement of any work in the City of San Fernando.

June 8, 2026 Special CC Mtg Page 358 of 478
CONTRACT NO. 2518
d. NON-DISCRIMINATION. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, age, ancestry, religion or sex of such person.
e. INTEREST OF CONSULTANT. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer­ employee relationship between CITY and CONSULTANT. At all times CONSULTANT shall be an independent CONSULTANT and CONSULTANT is not authorized to bind CITY to any contracts or other obligations without the express written consent of CITY. In executing this Agreement, CONSULTANT certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of CITY.
f. CHANGES. This Agreement shall not be assigned or transferred without advance written consent of CITY. No changes or variations of any kind are authorized without the written consent of the City Manager or his/her designee. This Agreement may only be amended by a written instrument signed by both parties. g. TERMINATION FOR CONVENIENCE OR FOR CAUSE. This Agreement may be terminated by CITY upon seven (7) days written notice to CONSULTANT. Monies owed for work satisfactorily completed shall be paid to CONSULTANT within 14 days of termination. h. RECORDS. All reports, data, maps, models, charts, studies, surveys, calculations, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that are prepared or obtained pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of CITY.

CONSULTANT hereby agrees to deliver those documents to CITY at any time upon demand of CITY. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for CITY and are not necessarily suitable for any future or other use. Failure by CONSULTANT to deliver these documents to CITY within a reasonable time period or as specified by CITY shall be a material breach of this Agreement. CITY and CONSULTANT agree that until final approval by CITY, all data, plans, specifications, reports and other documents are preliminary drafts not kept by CITY in the ordinary course of business and will not be disclosed to third parties without prior written consent of both parties. All work products submitted to CITY pursuant to this Agreement shall be deemed a “work for hire.” Upon submission of any work for hire pursuant to this Agreement, and acceptance by CITY as complete, non-exclusive title to copyright of said work for hire shall transfer to CITY. The compensation recited in Section 4 shall be deemed to be sufficient consideration for said transfer of copyright. CONSULTANT retains the right to use any project records, documents and materials for marketing of their professional services. i. NOTICES. Any notices required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONSULTANT’s OR CITY’s regular business hours; or (b) on the third business day following the United States mail post mark, postage pre-paid, to the addresses heretofore below.

June 8, 2026 Special CC Mtg Page 359 of 478
CONTRACT NO. 2518
If to CITY: If to CONSULTANT:

City of San Fernando
Public Works Department
Attn: Director of Public Works
117 Macneil Street
San Fernando, CA 91340
Phone: 818-898-1222
Civiltec Engineering Inc
440 N Mountain Avenue
Suite 210
Upland, CA 91786
Attn: Gretel Ochoa-Nhac
mailto:[email protected]
Phone: 909-296-4457

6. COMPLIANCE WITH LAWS. CONSULTANT shall be fully informed of and in compliance with all applicable laws, statues, codes, rules, regulations, and ordinances governing or affecting the performance of work.

7. ENTIRE AGREEMENT. This Agreement represents the entire agreement between the Parties. Any ambiguities or disputed terms between this Agreement and any attached Exhibits shall be interpreted according to the language in this Agreement and not the Exhibits.

This Agreement shall become effective upon its approval and execution by CITY.

IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first written above.

CITY OF SAN FERNANDO: Civiltec Engineering Inc
By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

June 8, 2026 Special CC Mtg Page 360 of 478
&
engineering inc.

Civil, Water, Wastewater, Drainage, Transportation and
Electrical/Controls Engineering • Construction Management • Surveying California • Arizona
April 28, 2026
City of San Fernando
117 Macneil St
San Fernando, CA 91340
ATTN: Victor Meza I Water Operations Manager
Sent Via Email: [email protected]
RE: Proposal for A WIA Risk and Resilience Assessment and Emergency Response Plan Civiltec Proposal No. PU26004
Dear Mr. Meza,
Civiltec engineering, inc. (Civiltec) appreciates the opportunity to provide professional surveying and engineering services to City of San Fernado (City) for the above referenced project. We understand this project is for the America's Water Infrastructure Act (AWIA) Risk and Resiliency Assessment (RRA) and Emergency Response Plan (ERP). The project will consist of utilizing the U.S.

Environmental Protection Agency's (EPA) online Vulnerability Assessment Test. The Emergency Response Plan (ERP) will then be developed to provide the City with a standardized response and recovery framework aimed at minimizing injuries, loss of life, and damaging r esults from both natural and man-made emergencies, as well as proximity-related incidents. Civiltec will be addressing City's assets and will assist the potential level of risk of malevolent threats, natural hazards, or both on its water system.

AUTHORIZED RESPONSIBLE ENGINEERS
Civiltec proposes to assign Gretel Ochoa-Nhac, Project Manager, as company representative. As Project Engineer, she is responsible for the firm's timely response and quality completion of this project. She has complete authority to handle all contractual matters, commit Civiltec's resources, and take all action necessary to meet your requests. Gretel will be assisted by Tim Kwan as project engineer and Josue Mayorga, CAD technician. Civiltec will manage this project directly from our Upland office.

SCOPE OF SERVICES
Based on our project understanding and professional experience, we have identified the following scope of services.
440 North Mountain Avenue, Suite 210, Upland, CA 91786 JP: 909.296.4457 CONTRACT NO. 2518
EXHIBIT "A"
June 8, 2026 Special CC Mtg Page 361 of 478
City of San Fernando
Proposal for AWIA Risk and Resilience Assessment and Emergency Response Plan April 27, 2026

Phase 1. Risk and Resilience Assessment (RRA)
Task 1. Project Management
engineering
~ inc.

Civiltec will perform all general project management duties necessary to ensure the project is completed on time and within budget. This includes managing internal team coordination, schedule tracking and quality control reviews.

Task 2. Research and Data Collection for RRA
Civiltec will conduct research and will coordinate with San Fernando to collect all necessary information related to the existing water infrastructure. Civiltec will prepare a list of questions for review with San Fernando prior to staging the RRA to ensure that all required information will be obtained for use with the EPA's Vulnerability Self-Assessment Tool (VSAT).

Task 3. Preparing Assessment Online
Once all the data is collected and organized, Civiltec will conduct a qualitative risk assessment for the existing utilities to evaluate the potential threats associated with each asset category. This assessment will include estimates of threat likelihood, asset vulnerability, and potential consequences. Following the qualitative analysis, Civiltecwill perform a quantitative risk assessment on the top two of four asset-threat combinations identified as the highest risk. This will provide a more detailed evaluation and support the development of an overall risk assessment summary.

Task 4. Meetings to Review Results of Prepared Assessment Upon completion of the initial assessment, Civiltec will schedule a meeting with San Fernando staff representative to present the preliminary results and address any questions related to the findings.

During this meeting, our team and San Fernando staff representative will also determine whether any updates or revisions to the initial assessment are necessary. We have allocated time to have multiple meetings if required.

Task 5. Finalizing Assessment
Once San Fernando has approved the identified high-risk asset and threat combinations for inclusion in the assessment, Civiltec will utilize the VSAT to complete the final risk and resilience assessment.

Upon completion, the finalized assessment document will be provided to San Fernando for its record keeping along with any data we organized.

Phase 2. Emergency Response Plan (ERP)
Task 1. Project Management
Civiltec will perform all general project management duties necessary to ensure the project is completed on time and within budget. This includes managing internal team coordination, schedule tracking and quality control reviews.

Task 2. Emergency Response Plan Preparation
Civiltec will update the City's ERP while complying with latest EPA guidelines and Safe Drinking Water Act (SOWA) Section 1433 ERP Criteria. This effort will include coordination with City staff to collect, review, and incorporate the key information necessary to ensure regulatory compliance. The scope of work will include, but is not limited to, the following tasks:
• Identify State Regulatory Requirements
• Identify and Integrate Local Plans
CONTRACT NO. 2518
EXHIBIT "A"
June 8, 2026 Special CC Mtg Page 362 of 478
City
Proposal
of San
for
Fernando
A WIA Risk and Resilience Assessment and Emergency Response Plan ~ ~ ~ ~ ~pril i7, 2026 ._ ll~C
age enghteering inc.
• Coordinate with Local Emergency Planning Committees (LEPCS) and Response Partners, and Plan for Resources
The data from the key information will be used to prepare the updated EPR as outlined in the table below.

SDWA 1433 ERP Criteria
Strategies and resources to improve the resilience of the system, including the physical security and cvbersecuritv of the svstem.

Plans and procedures that can be implemented, and identification of equipment that can be utilized, in the event of a malevolent act or natural hazard that threatens the ability of the communitv water svstem to deliver safe drinking water.

Actions, procedures, and equipment which can obviate or significantly lessen the impact of a malevolent act or natural hazard on the public health and the safety and supply of drinking water provided to communities and individuals, including the development of alternative source water options, relocation of water intake, and construction offload protection barriers.

Strategies that can be used to aid in the detection of malevolent acts or natural hazards that threaten the security or resilience of the system.

Task 3. Adoption and Submittal of ERP
After the City's review, Civiltec will incorporate any comments provided by City staff to finalize the ERP. Once the ERP is finalized, it will be ready for the adoption hearing process.

Ms. Ochoa-Nhac will attend the ERP adoption hearing and prepare the submittal of the adopted ERP and associated content to the appropriate agencies and entities. Per DWR, the mandatory public hearing to solicit comments and the ERP adoption may be held concurrently. We will provide a recommendation regarding separate events versus a concurrent event when discussing project scheduling. In the event the ERP is adopted as amended during the hearing, we will be responsible for revising the ERP with said amendments prior to submittal. The City will have to submit the ERP on the EPA's online portal, similar to the Risk and Resilience Assessment submittal done prior.

SCHEDULE
Civiltec is available to commence this project immediately. Based on the scope of work described previously, we will complete the RRA before EPA's deadline of June 30, 2026 for a water system supplying water to a population under 49,999 but more than 3,000. We will complete the ERP before the EPA's deadline of December 31, 2026 for a water system supplying water to a population under 49,999 but more than 3,000.

FEE DISTRIBUTION SCHEDULE
Professional fees for the above-described services will be billed on a time and materials basis as summarized below. A breakdown of our hours and fees is included as Attachment A.

CONTRACT NO. 2518
EXHIBIT "A"
June 8, 2026 Special CC Mtg Page 363 of 478
City of San Fernando
Proposal for AWIA Risk and Resilience Assessment and Emergency Response Plan April 27, 2026

A,
efv.if1c
engineering inc.

Phase 1. Risk and Resilience Assessment (RRA) ...................................................... $8,445.00 Phase 2. Emergency Response Piao fERP) ... , ........................................................... $16.490.00 Total ...................................................................................................................... $24.935.QQ Any work not authorized within 3 months of the date of this proposal will be subject to renegotiations based on current rates. Additional services may be authorized by the Client based on Civiltec's Hourly Rate Schedule. Civiltec will bill monthly for all work performed and expenses incurred on the project's behalf.

If this proposal is acceptable, please return a signed copy to our office. Again, thank you for the opportunity to submit this proposal. We look forward to working with you on this project. Please contact the undersigned directly with any comments or questions.

Sincerely,
Civiltec engineering, inc.

G~~ <iviltec.cum]
Asso iate, Project Manager
Attachment(s):A - Breakdown of Hours and Fees
Proposal Acceptance:

The Terms and Conditions of this proposal are:

Accepted this ____ day of
By Authorized Client Representative:
-----------
Victor Meza I Water Operations Manager
2025.

W:\Proposals\2026 Proposals\Upland\PU26004.00-San Fernando-A WI A Risk and Resilience & ERP CONTRACT NO. 2518
EXHIBIT "A"
June 8, 2026 Special CC Mtg Page 364 of 478
Attachment A
Breakdown of Hours and Fees
CONTRACT NO. 2518
EXHIBIT "A"
June 8, 2026 Special CC Mtg Page 365 of 478
Project Name: Proposal for AWIA Risk and Resilience Assessment and Emergency Response Plan Client: City of San Fernando
Proposal Number: PU26004.00
T&M NTE (26CA)
Date: April 28, 2026
Scope of Work
PM
$ 255.00
Phase 1 - Risk and Resilience Assessment 8
Task 1 - Project Management 2
Task 2 - Research and Request-for-Information for RRA
Task 3 - Preparing Assessment Online 2
Task 4 - Meetings to Review Results of Prepared Assessment 4 Task 5 - Finalizing Assessment
Phase 2 - Emergency Response Plan (ERP)
Task 1 - Project Management
Task 2 - Emergency Response Plan Preparation
Task 3 - Adoption and Submittal of ERP
HOURS
BUDGET
PIC = Principal Engineer (PE)
PrEE = Principal Electrical Engr. {PE)
PE = Project Engineer (PE)
SE = Staff Engineer (EIT)
PT= Planning Technician
Admin = Admin. Asst/Clerical
SM = Survey Manager (PLS)
SrE = Senior Engineer (PE)
PM= Project Manager
SrD = Senior Designer
D = Designer
CAD = CAD Operator
CO= Construction Observer
SLS = Staff Land Surveyor (PLS)
PREPARED BY: CIVILTEC ENGINEERING, INC.
1 18
6 8
4 26
$ 6,630.00
SrPM = Sr. Project Manager
SrPE = Sr. Project Engineer (PE)
SrSE = Sr. Staff Engineer (EIT)
D/CAD = Designer/CAD Operator
JrE = Jr. Engineer (Intern)
2PS = Two Person Survey Party
ST= Survey Technician
HOURS
PE
$ 235.00
12 2
4 4
2 16
16 28
$ 6,580.00

CAD TOTAL
$ 185.00 COST
22 $ 8,445.00
$ 980.00
2 $ 370.00
8 $ 2,930.00
4 $ 2,700.00
4 $ 1,465.00
44 $ 16,490.00
4 $ 2,270.00
40 $ 13,200.00
$ 1,020.00
66 120
$12,210.00 $ 24,935.00
PAGE 1 OF 1
CONTRACT NO. 2518
EXHIBIT "A"
June 8, 2026 Special CC Mtg Page 366 of 478
CONTRACT NO. 2518
EXHIBIT “B”
EXHIBIT “B”

SUPPLEMENTAL TERMS
Development of AWIA Risk and Resilience Assessment and Emergency Response Plan for the City of San Fernando Water Infrastructure System • The City of San Fernando is required to develop and submit a Risk and Resilience Assessment (RRA) and an Updated Emergency Response Plan ( ERP). Utilizing the U.S Environmental Protection Agency online Vulnerability Assessment Test to help meet the American Water Infrastructure Act (AWIA) requirements. The Emergency Response Plan (ERP) will be developed to provide the City with a standardized response and recovery framework aimed at minimizing injuries, loss of life, and damaging results from both natural and man-made emergencies, as well as proximity-related incidents.

Selected consultant will be addressing City’s assets and will assist the potential level of risk of malevolent threats, natural hazards, or both on its water system.

Phase 1. Risk and Resilience Assessment (RRA)
• Project Management: Consultant will perform general project management duties necessary to ensure the project is completed on time and within budget.
• Research and Data Collection For RRA: Consultant will conduct research and will coordinate with San Fernando to collect all necessary information related to the existing water infrastructure. Consultant will prepare a list of questions for review with San Fernando prior to staging the RRA to ensure that all required information will be obtained for use with the EPAs Vulnerability Self-Assessment Tool.
• Preparation of Assessment online: Once all data is collected and organized, Consultant will conduct a qualitative risk assessment for the existing utilities to evaluate the potential threats associated with each asset category. This assessment will include will include estimates of threat likelihood, asset vulnerability, amd potential consequences.

Following the qualitative analysis, Consultant will perform a quantitative risk assessment on the top two of four asset-threats combinations identified as the highest risk. This will provide a more detailed evaluation and support the development of an overall risk assessment summary. • Meeting to review Assessment findings: Upon completion of the initial assessment, Consultant will schedule a meeting with San Fernando staff to present the preliminary results and address any questions related to the findings.
• Finalize Assessment: Once San Fernando has approved the identified high-risk asset and threat combination for inclusion in the assessment, Consultant will utilize the VSAT to complete the final risk resilience assessment and help the City submit the required documents and certification to the US EPA.

Phase 2 Emergency Response Plan (ERP)
• Project Management: Consultant will perform general project management duties necessary to ensure the project is completed on time and within budget.

June 8, 2026 Special CC Mtg Page 367 of 478
CONTRACT NO. 2518
EXHIBIT “B”
• Emergency Response Plan Preparation: Consultant will update City’s ERP while complying with the latest EPA guidelines and Safe Drinking Water Act (SDWA) Section 1433 ERP Criteria. This will include coordination with City staff to collect, review, and incorporate the key information necessary to ensure regulatory compliance. The scope of work will include but not limited to the following tasks. • Identify State Regulatory Requirements.
• Identify and Integrate Local Plans
• Coordinate with Local Emergency Planning Committees (LEPCS) and Response Partners, and Plan for Resources
The data from the key information will be used to prepare the updated ERP as outlined in the line items listed below.

SDWA 1433 ERP CRITERIA
Strategies and resources to improve the resilience of the system, including the physical security and cybersecurity of the system.

Plans and procedures that can be implemented, and identification of equipment that can be utilized, in the event of a malevolent act or natural hazard that threatens the ability of the community water system to deliver safe drinking water.

Actions, procedures, and equipment which can obviate or significantly lessen the impact of a malevolent act or natural hazard on the public health and the safety and supply of drinking water provided to communities and individuals, including the development of alternative source water options, relocation of water intake, and construction of flood protection barriers.

Strategies that can be used to aid in the detection of malevolent acts or natural hazards that threaten the security or resilience of the system. • Adoption and Submittal of ERP: After the City’s review, Consultant will incorporate any comments provided by City staff to finalize the ERP. Once the ERP is finalized, it will be ready for the adoption hearing process. Consultant will help draft a staff report to be used for Council presentation and will attend the ERP adoption hearing and prepare the submittal of the adopted ERP and associated content to the appropriate agencies and entities. Per DWR, the mandatory public hearing to solicit comments and the ERP adoption may be held concurrently. Consultant will provide a recommendation regarding separate events versus a concurrent event when discussing project scheduling. In the event the ERP is adopted as amended during the hearing, consultant will be responsible for revising the ERP with said amendments prior to submittal. The consultant will assist City by submitting the ERP on the EPA’s online portal, similar to the Risk and Resilience Assessment submittal done prior.

SCHEDULE
• Consultant shall be available to commence this project immediately. Based on the scope of work described previously, consultant will complete the RRA before EPA’s deadline of June 30, 2026 for a water system supplying water to a population under 49,999 but more than 3,000. Consultant will complete the ERP before the EPA’s deadline of December 31, 2026 for a water system supplying water to a population under 49,999 but more than 3,000.

June 8, 2026 Special CC Mtg Page 368 of 478
CONTRACT NO. 2518
EXHIBIT “B”

FEE DISTRIBUTION SCHEDULE
• Professional fees for the above-described services will be billed on a time and materials basis as summarized below.
• Phase 1. Risk and Resilience Assessment (RRA) ...................................................... $________________ • Phase 2. Emergency Response Plan (ERP) ............................................................... $________________ • Total ...................................................................................................................... $________________ SDWA 1433 ERP Criteria

June 8, 2026 Special CC Mtg Page 369 of 478
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AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SANFERNANDO.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Bonnie Tam, Director of Public Works
Patsy Orozco, Civil Engineering Assistant II

Date: June 8, 2026
Subject: A Public Hearing to Consider Adopting a Resolution Approving the 2025 Urban Water Management Plan and the 2025 Water Shortage Contingency Plan RECOMMENDATION:

It is recommended that the City Council:
a. Conduct a Public Hearing; and
b. Pending public testimony, adopt Resolution No. 8459 (Attachment “A”) adopting all components of the 2025 Urban Water Management Plan (UWMP) and 2025 Water Shortage Contingency Plan (WSCP) (Exhibit “A” of Attachment “A”).

BACKGROUND:

1. On June 21, 2021, the City Council adopted Resolution No. 8074 approving the Urban Water Management Plan.

2. On October 15, 2025, the City posted the Request for Proposal (RFP) for preparation of the City’s 2025 Urban Water Management Plan on the City’s website and submitted to seven (7) engineering firms.

3. On December 1, 2025, the City Council awarded a Professional Services Agreement (Contract No. 2453) to SA Associates for the preparation of the City’s 2025 Urban Water Management Plan.

ANALYSIS:

The California Urban Water Management Planning Act requires urban water suppliers serving more than 3,000 customers or delivering more than 3,000 acre-feet of water annually to prepare and adopt an Urban Water Management Plan (UWMP) every five years. The UWMP serves as a June 8, 2026 Special CC Mtg Page 373 of 478
A Public Hearing to Consider Adopting a Resolution Approving the 2025 Urban Water Management Plan and the 2025 Water Shortage Contingency Plan

long-term planning document that evaluates water supply reliability and ensures adequate water resources are available to meet projected demands through 2050. Adopted plans must be submitted to the California Department of Water Resources (DWR).

The Act originally focused on water conservation planning and efficient water use practices.

Subsequent legislation, including Senate Bill (SB) X7-7 adopted in 2009, established additional statewide conservation requirements, including a mandate for urban water suppliers to reduce per-capita water consumption by 20 percent by 2020. California Water Code Section 10632 further requires urban water suppliers to prepare and adopt a Water Shortage Contingency Plan (WSCP) as part of the UWMP process to address potential water supply shortages and drought conditions.

City Water Supply and Demand.

The City of San Fernando currently maintains adequate water supplies to meet existing and projected customer demand. In 2025, the City used approximately 2,500 acre-feet of water.

Water supplies are derived from groundwater production within the Sylmar Groundwater Basin and imported water purchases from the Metropolitan Water District of Southern California (MWD).

The City primarily relies on four active groundwater wells, which are projected to provide approximately 3,570 acre-feet annually. Imported water supplies from MWD are projected to provide up to 629 acre-feet annually. Combined available supplies total approximately 4,199 acre-feet per year, providing sufficient capacity to meet projected demands over the next 25 years.

The City has maintained a strong commitment to water conservation since the adoption of Ordinance No. 1108 in 1977 (San Fernando City Code Sections 94-296 through 94-303). In its 2015 UWMP, the City established a water-use target of 134 gallons per capita per day (GPCD) by 2020.

Actual water use has remained well below this target, declining to 101 GPCD in 2020 and 96.3 GPCD in 2025 as a result of ongoing conservation programs, public education, and community outreach efforts.

The City Council last adopted the UWMP and WSCP in 2021. State law requires these plans to be updated and adopted every five years.

Proposed 2025 Urban Water Management Plan.

The proposed 2025 UWMP was prepared in accordance with California Water Code Sections 10610 through 10656 and DWR guidelines. Staff provided the consultant with the necessary operational, demand, and supply data to ensure compliance with current statutory requirements.

The 2025 UWMP evaluates the City's water supplies, projected demands, conservation programs, supply reliability, climate change impacts, and drought risks. The plan includes updated population projections, water demand forecasts, supply reliability analyses, and a five-year drought risk assessment. Based on these analyses, the UWMP demonstrates that the City has sufficient water supplies to meet projected customer demands through 2050.

June 8, 2026 Special CC Mtg Page 374 of 478
A Public Hearing to Consider Adopting a Resolution Approving the 2025 Urban Water Management Plan and the 2025 Water Shortage Contingency Plan

Proposed 2025 Water Shortage Contingency Plan.

The proposed 2025 WSCP establishes a phased approach for responding to water shortages and drought conditions. The plan aligns with statewide water shortage levels and identifies specific actions to achieve targeted water-use reductions during supply constraints.

The WSCP includes a five-year drought risk assessment, annual water supply and demand assessments, water shortage stages, and corresponding response measures. These policies and procedures are intended to help the City maintain water service reliability while effectively managing potential future shortages.

Adoption of the proposed 2025 UWMP and WSCP by July 1, 2026, will maintain the City's compliance with state requirements and preserve eligibility for state water grants and loan funding opportunities. The plans support the City's long-term water resource management objectives by ensuring continued water supply reliability, sustainability, and preparedness for future drought conditions. Upon adoption, staff will submit the required copies of both plans to the California Department of Water Resources within 30 days.

A public hearing is the final step in the review process for the 2025 UWMP and 2025 WSCP. The notice of the public hearing was published in The San Fernando Valley Sun on May 21, 2026, and May 28, 2026, and the proposed plans have been made available for public review and the City Council’s consideration.

BUDGET IMPACT:

There is no additional budget impact associated with the adoption of the 2025 Urban Water Management Plan and the 2025 Water Shortage Contingency Plans.

CONCLUSION:

Staff recommends that the City Council conduct a Public Hearing; and pending public testimony, adopt Resolution No. 8459 adopting all components of the 2025 UWMP and 2025 WSCP.

ATTACHMENTS:

A. Resolution No. 8459, including:

Exhibit “A”: 2025 Urban Water Management Plan, including 2025 Water Shortage Contingency Plan (provided via digital link)
June 8, 2026 Special CC Mtg Page 375 of 478
RESOLUTION NO. 8459

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, ADOPTING ALL COMPONENTS OF THE 2025 URBAN
WATER MANAGEMENT PLAN AND THE 2025 WATER SHORTAGE
CONTINGENCY PLAN.

WHEREAS, the California State Legislature enacted Assembly Bill 797 - Urban Water Management Planning Act, requiring all urban water suppliers serving more than 3,000 connections or more than 3,000 acre-feet of water annually to prepare and adopt an Urban Water Management Plan (UWMP); and
WHEREAS, the Urban Water Management Planning Act further requires urban suppliers to review and update their UWMP at least once every five years to ensure the plan remains current and relevant, and incorporates any amendments to applicable State law; and WHEREAS, the City of San Fernando (City), as an urban water supplier, is subject to the requirements of the Urban Water Management Planning Act and is therefore required to prepare and adopt an updated UWMP for its service area every five years; and WHEREAS, pursuant to California Water Code Section 10632, the City is also required to prepare and adopt a Water Shortage Contingency Plan (WSCP) as a stand-alone document to be incorporated into the UWMP; and
WHEREAS, the draft 2025 Urban Water Management Plan, attached hereto as Exhibit “A”, including the 2025 Water Shortage Contingency Plan contained therein, has been prepared in accordance with the requirements of the California Water Code and includes an evaluation of water supply reliability, water conservation measures, efficient water use practices, and water shortage response actions; and
WHEREAS, implementation of effective water conservation and water supply management programs benefits the residents and businesses served by the City of San Fernando by promoting efficient use of available water resources and enhancing long-term water supply reliability; and
WHEREAS, the draft 2025 Urban Water Management Plan and 2025 Water Shortage Contingency Plan were made available for public review, and notice of availability were provided to interested parties and stakeholders; and
WHEREAS, notices of a public hearing regarding the 2025 Urban Water Management Plan and 2025 Water Shortage Contingency Plan were provided in accordance with government Code Section 6066, and said public hearing was duly conducted by the City Council on June 8, 2026.

ATTACHMENT “A”
June 8, 2026 Special CC Mtg Page 376 of 478
RES. NO. 8459

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council finds that all of the facts set forth in this Resolution are true and correct.

SECTION 2. The City Council hereby certifies and adopts the City of San Fernando 2025 Urban Water Management Plan in accordance with the Urban Water Management Planning Act, and authorizes staff to submit a copy of the report to the Department of Water Resources.

SECTION 3. The City Council hereby certifies and adopts the 2025 Water Shortage Contingency Plan as a stand-along document, and authorizes staff to include it with the 2025 Urban Water Management Plan submittal to the Department of Water Resources.

SECTION 4. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution. This Resolution shall take effect and be in full force immediately.

PASSED, APPROVED AND ADOPTED this 8th day of June, 2026.

Joel Fajardo, Mayor of the City
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
June 8, 2026 Special CC Mtg Page 377 of 478
RES. NO. 8459

CERTIFICATION
I, Julia Fritz, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8459 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a special meeting thereof held on the 8th day of June 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of June 2026.

Julia Fritz, City Clerk
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June 8, 2026 Special CC Mtg Page 380 of 478

AGENDA REPORT
COMMUNITY DEVELOPMENT DEPARTMENT 117 MACNEIL STREET, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Ron Garcia, Director of Community Development
Jose Mendivil, Planning Manager
Date: June 8, 2026
Subject: Receive and File a Report on Public-Private Agreements Affecting City Owned Land; Consideration to Adopt a California Environmental Quality Act Common Sense Exemption; and Discussion and Consideration to Approve a First Reading of an Ordinance Establishing Protocols for Proposed Sale, Leasing, and/or Development of City-Owned Land
RECOMMENDATION:

It is recommended that the City Council:
a. Receive and file a report on Public-Private Agreements affecting City owned land (Attachment “A”);
b. Adopt a California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3) common sense exemption; and
c. Introduce for first reading, in title only, and waive further reading of Ordinance No. 1743 (Attachment “B”) titled, “An Ordinance of the City Council of the City of San Fernando, California, Establishing Protocols for Proposed Sale, Leasing, and/or Development of City-Owned Land”.

BACKGROUND:

At the May 4, 2026, the City Council directed staff to present a proposed ordinance establishing protocols for a thorough vetting of any proposed sale, leasing and/or development of City-owned land, designed to ensure that proposed sales and/or development of city-owned lands provide the optimal financial benefit to the City and align with community sensibilities.

ANALYSIS:

The sale or lease of surplus City owned property is subject to California Government Code Sections 54220-54234, also known as the Surplus Land Act. The Surplus Land Act (SLA) is a State June 8, 2026 Special CC Mtg Page 381 of 478
Receive and File a Report on Public Private Agreements Affecting City Owned Land; Consideration to Adopt a California Environmental Quality Act Common Sense Exemption; and Discussion and Consideration to Approve a First Reading of an Ordinance Establishing Protocols for Proposed Sale, Leasing, and/or Development of City-Owned Land