San Fernando City Council
June 8, 2026

law that promotes affordable housing by requiring local agencies to first offer surplus property to eligible affordable housing developers, unless the property is exempt from the Act. If the City receives no qualifying offers or cannot reach an agreement with a developer, it may dispose of the property through other means.

In reviewing the City Council’s direction to draft an ordinance governing sale or lease of City owned land, it is important that such an ordinance be compliant with the Surplus Land Act. The proposed ordinance is intended to establish protocols for the sale, leasing and development of city-owned land in manner that is consistent with State law.

City Council Direction and Sale/Lease of Surplus City Property Ordinance.

The City Council’s request stated that key objectives of the ordinance should be to:
• Promote efforts to gain a better understanding of community preferences for the use of City-owned lands;
• Require the City Council be presented with the full range of legal and business options for the sale, lease or other disposition of City-owned land before entertaining any proposals; and • Require meaningful community outreach before the City Council may entertain a proposed sale, lease or other disposition of City-owned properties.

The proposed ordinance (Attachment “B”) establishes local procedures for the sale or lease of City-owned property and supplements existing State laws governing surplus public land. Under the ordinance, the City must provide eight (8) weeks of public notice before considering whether a property should be declared surplus. This process concludes with a public hearing at which the City Council determines whether the property should be offered for sale or lease. It also establishes additional local procedures for handling properties that are either exempt from the SLA or have completed the SLA process without a successful sale to an affordable housing developer.

Once a property has been declared surplus and has either satisfied or been exempted from the SLA requirements, the ordinance generally requires a competitive process to ensure the City receives the greatest financial return or other public benefit. Similar to the surplus declaration process, the City must provide eight (8) weeks of public notice before accepting proposals.

Properties with no specific development objectives would be sold to the highest bidder. For sales or leases where the City seeks a particular development outcome, proposals would be evaluated competitively, and the final award would be considered by the City Council at a public hearing.

Public-Private Agreements Affecting City Owned Land.

As part of the effort to draft an ordinance establishing protocols for the sale or leasing of City Owned property, background information is presented on past public-private agreements affecting City owned land. Staff identified 14 City owned, or previously City owned sites, along June 8, 2026 Special CC Mtg Page 382 of 478
Receive and File a Report on Public Private Agreements Affecting City Owned Land; Consideration to Adopt a California Environmental Quality Act Common Sense Exemption; and Discussion and Consideration to Approve a First Reading of an Ordinance Establishing Protocols for Proposed Sale, Leasing, and/or Development of City-Owned Land

with the appropriate agreements governing either the sale of, or lease of, those sites. A summary of the findings is provided below with more details of each site included as Attachment “A”.

Recreational & Public Facilities
• San Fernando Regional Pool (Contract No. 1766): Leased to Los Angeles County in October 2014 for 34 years with the County having an option to extend the term for two (2) additional 10-year periods. Contract will end in October 2049, unless extended by the County. In exchange for the County paying off a remaining $676,864 loan balance, the County holds exclusive possession, management, and revenue retention rights. The City receives no rent and has no preferential use.
• Library Plaza (Contract No. 1399): In 2000, the City Redevelopment Agency (RDA) entered into a Disposition and Development Agreement with Library Plaza Partners, LLC to develop a mixed-use project consisting of retail space, restaurants, common areas, and the San Fernando Branch Library. The project was supported by a $751,000 RDA loan, including a $51,000 acquisition loan and a $700,000 construction loan. The acquisition loan remained interest-free, while portions of the construction loan qualified for reduced or waived interest if the library remained occupied and the commercial space achieved full occupancy. The loan was paid in full in 2023, and ownership of the property was subsequently transferred to Library Plaza Partners, LLC. There is separate agreement between the County and Library Plaza Partners, which the City is not a party to the agreement.

Parking Lot Agreements
• Parking Lot 3 (Contract No. 1959): An Exclusive Negotiation Agreement was signed in July 2020 with Azure Development, Inc. for a mixed-use project (retail, townhomes, community room, and parking). After multiple extensions, negotiations ended in October 2022 without development occurring; the lot remains City-owned. • Parking Lot 4 (Contract No. 2500): Approved in April 2026, with R & M Veady, Inc., granting one-way vehicular access from 104 South Maclay Avenue (former Firestone) to the City parking lot. The owner covers all construction, landscaping, and maintenance costs. The access agreement is for 15 years, after which a 180-day termination notice applies. There is no property conveyance or lease.
• Parking Lot 5 (Contract No. 1984): Signed in May 2021, with 1100 Truman Street, LLC (Chipotle) for one-way vehicular access. The owner covers all construction and maintenance costs. Access is non-revocable for four (4) years, after which a 180-day termination notice applies. There is no property conveyance or lease.

June 8, 2026 Special CC Mtg Page 383 of 478
Receive and File a Report on Public Private Agreements Affecting City Owned Land; Consideration to Adopt a California Environmental Quality Act Common Sense Exemption; and Discussion and Consideration to Approve a First Reading of an Ordinance Establishing Protocols for Proposed Sale, Leasing, and/or Development of City-Owned Land

• Parking Lot 8 (Contract No. 1960): In August 2020, the City enter into an agreement with Tesla to install 14 dedicated public charging stalls at Tesla's expense. No revenue is generated from this agreement. Tesla is fully responsible for maintenance and repairs. If the City terminates the lease before the 10th anniversary (October 2030), it must pay Tesla a buyout fee on a sliding scale (ranging from $240,000 down to $60,000), depending on the buyout schedule.

Leases & Land Sales
• 732 Mott Street - San Fernando Community Hospital (Contract No. 1898): A medical clinic lease signed in November 2018, that expires on October 31, 2028. Monthly base rent ranges from $20,444.45 in late 2018 up to $49,804.65 in 2028. • 604 S. Maclay Avenue - Volunteers of America (Contract No. 1632): A lease starting in November 2009 for a 17,500 square foot site. Rent started at $3,173.00/month with consumer price index (CPI) adjustments, and the lease is currently month-to-month. The tenant must maintain the property and remove its modular unit upon lease expiration. • Former Fire Stations Sales:
o 1211 First Street (Res. No. 7636): Sold in January 2015, to San Fernando First Street LLC / Aszkenazy Development LLC for at least $590,000. o 519 South Brand Boulevard (Res. No. 7635): Sold in September 2014 to Kim Segal for at least $490,000.

Affordable Housing Sites
The City and its former RDA utilized several deal structures, including land sales, multi-decade ground leases, and direct financing, to establish the following affordable housing. Currently staff is researching missing information on some of the sites summarized below: the sale price of the property at 1231 Kewen Street, current operators for all of the developments, and RDA documents governing the developments at 140 Jessie Street and 230 Mott Streer / 1032 Griffith Street. Staff will report back to the City Council on its findings.

Project / Location Agreement Details & Funding Housing Type & Units
Affordability
Status
222 Jessie St. (Res.

No. 6349 / RDA
530)
1994 DDA/OPA with Trooper
Enterprises. City/RDA
provided $162,539
development and $43,106
8-unit senior
citizen
apartment
building.

Income restrictive
covenants expire
this year (2026).

June 8, 2026 Special CC Mtg Page 384 of 478
Receive and File a Report on Public Private Agreements Affecting City Owned Land; Consideration to Adopt a California Environmental Quality Act Common Sense Exemption; and Discussion and Consideration to Approve a First Reading of an Ordinance Establishing Protocols for Proposed Sale, Leasing, and/or Development of City-Owned Land

Project / Location Agreement Details & Funding Housing Type & Units
Affordability
Status
operating assistance; land
conveyed to developer.
499 S. Kalisher St.;
1303 Pico; 101
Park
Las Palmas I & II /
Park Ave Senior
Housing (Contract
No. 1494/1494a)
2004 DDA with Aszkenazy
Development. City/RDA
retained land ownership but
granted a 75-year ground
lease ($10/year) financed via
Bonds, Tax Credits, and RDA
loans totaling over $12.2M.
98 senior
apartments
(96 restricted
to Low and
Very-Low
Income).

Lease terminates
between 2061 and
2079. Developer
has an option to
purchase upon
expiration.
1422 San
Fernando Rd / 551
Kalisher St
(Contract No.
1656/1656a-b)
2011 DDA with LA Housing
Partnership. 99-year ground
lease ($10/year) funded via
Tax Credits, LACDC, and
HOME funds ($10.8M total).

Includes a 15-year park
maintenance plan.
20 residential
units (19
restricted to
Low/VeryLow Income).

Long-term 99-year
ground lease.
1231 Kewen
Street (Res. No.
6129)
(Missing
Documents)
1991 sale agreement with
Trooper Enterprises to
construct homes.
4 moderateincome forsale homes.No resale controls
(second owners
not required to be
moderate-income).
140 Jessie St.
(Missing
Documents)
Built in 2012; funded by
former City/RDA, HOME,
CHFA, and Tax Credits.
62 family
rental units.
41 Low Income, 21
Market rate units;
Expires in 2067
(55-year period).
1230 Mott / 1032
Griffith (Missing
Documents)
Built in 1999 by Habitat for
Humanity; funded by former
City/RDA.
2 family
owneroccupied
homes.
2 Very Low Income
units; No resale
controls.

The leasing or sale of City property covers a wide array of developments from use of City owned drive aisles on City owned parking lots, to private use of a City site for a medical related use, to June 8, 2026 Special CC Mtg Page 385 of 478
Receive and File a Report on Public Private Agreements Affecting City Owned Land; Consideration to Adopt a California Environmental Quality Act Common Sense Exemption; and Discussion and Consideration to Approve a First Reading of an Ordinance Establishing Protocols for Proposed Sale, Leasing, and/or Development of City-Owned Land

commercial development of sites, to affordable housing developments. Missing information will be provided to Council at a later date.

Environmental Review.

Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3), a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

This ordinance establishes protocols for the sale or lease of City owned property and does not specifically approve a development that is defined as a project under CEQA. The ordinance, in and of itself, does not affect environmental factors listed in the CEQA Initial Study Checklist because it does not cause a physical change or disturbance to the environment.

BUDGET IMPACT:

Research associated with this report are incorporated into the Community Development Department’s Work Plan for the Fiscal Year 2025–2026 Adopted Budget. Costs associated with City Attorney support for the development of the proposed ordinance are billed at an hourly rate through contractual services.

CONCLUSION:

Staff recommends that the City Council:
a. Receive and file a report on Public-Private Agreements affecting City owned land (Attachment “A”);
b. Adopt a California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3) common sense exemption; and
c. Introduce for first reading, in title only, and waive further reading of Ordinance No. 1743 (Attachment “B”) titled, “An Ordinance of the City Council of the City of San Fernando, California, Establishing Protocols for Proposed Sale, Leasing, and/or Development of City-Owned Land”.

June 8, 2026 Special CC Mtg Page 386 of 478
Receive and File a Report on Public Private Agreements Affecting City Owned Land; Consideration to Adopt a California Environmental Quality Act Common Sense Exemption; and Discussion and Consideration to Approve a First Reading of an Ordinance Establishing Protocols for Proposed Sale, Leasing, and/or Development of City-Owned Land

ATTACHMENTS:

A. Summary of Various Agreements and Contracts Affecting City Owned Property B. Ordinance No. 1743
Attachments C through P are provided via digital link
C. Contract No. 1766 - Agreement with County Los Angeles – San Fernando Regional Pool D. Contract No. 1399 - Agreement with Library Plaza Partners – 217 N. Maclay Ave Exhibit “1” – 2024 Conveyance Covenant and Resolution No. 8292 E. Contract No. 1959 – ENA with Azure Development - City Parking Lot 3 F. Contract No. 2500: Agreement with R & M Veady - City Parking Lot 4 G. Contract No. 1984: Agreement with 1100 Truman St- City Parking Lot 5 H. Contract No. 1960 - Agreement with Tesla – City Parking Lot 8 I. Contract No 1894 - San Fernando Community Hospital Interim Lease Agreement 732 Mott St.

J. Contract No 1632 - Volunteers of America Lease for City-owned Property 604 S. Maclay K. Resolution No. 7636 Designating 1211 First Street as Surplus Property - Former Fire Station L. Resolution No. 7635 Designating 519 S Brand as Surplus Property - Former Fire Station M. 222 Jesie Street Documents
Exhibit “1” - City Council Resolution No. 6349
Exhibit “2” - Redevelopment Resolution No. 530/531
Exhibit “3” - 222 Jesie Street Disposition and Development Agreement Exhibit “4” – 222 Jesie Street Owner Participation Agreement N. Contract No. 1494 - City Council & RDA Senior Housing DDA - 333/499 Kalisher St Exhibits to Contract No. 1494 - City Council & RDA Senior Housing DDA - 333/499 Kalisher St Contract No. 1494(a) Amendment to Contact No. 1494
O. Contract No. 1656 and 1656(a) & (b): City Council & RDA Housing Project - at 1422 San Fernando Rd and 551 Kalisher St
P. Resolution No. 6129 Approving An Agreement for the Sale of 1231 Kewen Street and Development by the RDA of City of San Fernando to Trooper Enterprises dba ZEVCO General Contractors
June 8, 2026 Special CC Mtg Page 387 of 478
ATTACHMENT “A”
1 Summary of Various Agreements and Contracts Affecting City Owned Property As part of the effort to draft an ordinance establishing protocols for the sale or leasing of City Owned property, background information is presented herein on past public private agreements affecting City owned land.

Contract No. 1766: San Fernando Regional Pool - 300 Park Ave, San Fernando, CA 91340 (Attachment “C”)
On May 13, 2004, the City and Los Angeles County Community Development Commission (CDC) entered into a Loan Agreement wherein the CDC loaned the City $3,000,000 to partially finance construction of the San Fernando Regional Pool and pool facilities. On October 28, 2014, Contract Agreement No 1766 was signed with the County of Los Angeles. The agreement leases the pool property to the County in exchange for the County’s agreement to pay off a loan balance which at that time was $676,864. Pursuant to the agreement, the County has exclusive possession, control, use, management, and operation of the Property, the pool facility, and all related services, programs, and activities. The County has the right to charge fees and any revenue generated from the facilities is the sole property of the County. The City is not entitled to any preferential use and is subject to County's standard rules and regulations with regard to use of the facilities. The pool has provided aquatic services and programs to the local community since completion of the facilities.

The County does not make rent payments to the City and the County compiled the necessary data and prepared an annual report to comply with City's reporting obligation under the Loan Agreement for a period of five (5) years beginning in fiscal year 2015 through and including fiscal year 2019.

Contract No. 1399: Library Plaza – 217 N. Maclay Ave, San Fernando, CA 91340 (Attachment “D” – Contract No. 1399 and Attachment “D” Exhibit “1” – Reconveyance Covenant) Contract No. 1399, a Disposition and Development Agreement (DDA), was signed June 19, 2000, with Library Plaza Partners, LLC. The DDA requires the developer to build a retail plaza, encompassing 10,175 square feet of retail space, an 8,600 square foot public library (San Fernando Branch of Los Angeles County Library), and with restaurant and common areas totaling 4,000 square feet. The DDA allowed the Redevelopment Agency (RDA) to provide financial support for the project, amounting to $751,000, structured as a 30-year loan. This amount consisted of two components: an acquisition portion of $51,000 and a construction portion of $700,000. The terms of the DDA stipulated that the acquisition portion of $51,000 would remain interest-free while half of the remaining balance ($350,000) would also not accrue interest if the library occupied the site continuously during the initial twelve (12) months following construction. Additionally, the interest rate was reduced from 4% to 2% during the period of October 1, 2001 through 2003, as a result of the site being fully leased for a 12-month period.

By State legislation, the RDA was dissolved on February 1, 2012, and the City Council elected to serve as the Successor to the RDA in order to manage and close out RDA development projects.

June 8, 2026 Special CC Mtg Page 388 of 478
2 As required by State legislation, the Successor Agency was eventually dissolved on July 26, 2022, because it met its prescribed obligations to close out RDA projects.

On September 8, 2023, the City issued an early loan payoff memorandum related to an outstanding loan due by Library Plaza Partners, LLC to the Successor Agency pursuant to the DDA.

On September 22, 2023, the City received payment in full for the outstanding loan due in the amount of $586,390 (loan payoff revenues) and a request for reconveyance or property transfer of the Library Plaza site at 217 N. Maclay Avenue to Library Plaza Partners, LLC.

Under its Successor Agency obligations, the City Council on March 18, 2024, approved Resolution No. 8292 (Attachment C, Exhibit 1), authorizing remittance of the loan payoff revenues to the County-Auditor Control (CAC) for distribution to the various taxing entities, as required by California Health and Safety Code Section 34191.6(c)(3) and further executed the Substitution of Trustee and Reconveyance (Attachment C, Exhibit 1) thereby transferring full property ownership to Library Plaza Partners, LLC.

The City is not party to County loan or lease agreements. If the City Council desires, staff can research these documents and present findings to the Council at a later date.

Contract No. 1959: City of San Fernando Parking Lot 3 (Attachment “E”) On July 20, 2020, the City signed an Exclusive Negotiation Agreement with Azure Development, Inc. for development of a mixed use project on Parking Lot 3. The Developer has proposed the redevelopment of Parking Lot 3 as a high-quality mixed-use project with the following improvements: 6,000 square feet of specialty retail, public open space, 268 parking stalls for private and public use, a 4,500 square foot community room and 59 for sale town homes. The intent of both the City and the Developer in entering into the Agreement was to establish a specific, limited period of time to negotiate the terms of the Project development, all subject to mutually agreeable terms, conditions, covenants, restrictions and agreements.

The Agreement continued in effect for a period of 365 consecutive calendar days immediately following the Effective Date ("Negotiation Period"). The Agreement was set to automatically expire and be of no further force or effect at the end of the Negotiation Period, unless, prior to that time, both the City and the Developer approved and executed a separate Agreement acceptable to both the City and the Developer. The term could be extended by the City Manager with 180-day extension periods, provided the Developer was not in default of the terms of this Agreement. During the Negotiation Period, the Developer was to proceed diligently and in good faith to develop and present to the City, all of the following:
• A conceptual development plan;
• Proposed zoning change or changes to the City's Specific Plan; • A list of potential retail tenants and anticipated lease rates; • The sales price of the townhomes;
• A proposed time schedule and cost estimates for the development of the Project; • A proposed financing plan identifying financing sources for all private and public improvements; and
• A preliminary financial analysis demonstrating the costs and benefits to the City.

June 8, 2026 Special CC Mtg Page 389 of 478
3 The Developer was required to pay all costs relating to expenses of engineers, architects, financial consultants, legal, planning or other consultants or contractors, retained by the Developer. The Developer was also required to pay all fees associated with the submission to and processing by the City of all applications and documents and information to be submitted to the City. The City was not obligated to pay or reimburse any expenses, fees, charges or costs incurred by the Developer during the review of the proposed development. The agreement ended October 4, 2022 after several extensions, and the development never occurred. Parking Lot 3 was never conveyed and is still under City ownership.

Contract No. 2500: City of San Fernando Parking Lot 4 (Attachment “F”) On April 20, 2026, the City Council authorized execution of an agreement with R & M Veady, Inc (the owner). The agreement allows vehicular access in one direction from R & M Veady, Inc’s property at 104 South Maclay Avenue to the City owned Parking Lot 4. The owner is required to maintain the access driveway in good order, condition and repair. If the Owner fails to do so, then City has the right, but not the obligation, to perform said maintenance, and the owner is required to reimburse City. Further the owner agrees that all costs and expenses incurred by it are their sole responsibility, including costs of permits and construction, costs to install landscaping, lighting, signage, and speed bumps or other traffic calming measures, costs to repair any damage to the access driveway, and costs to remove the access driveway and restore the licensed area to its original condition upon termination of this agreement.

Use of the access driveway by the general public continues without limitation or restriction. The City agreed that during first 15-year period commencing on the agreement’s effective date, it will not revoke the license and right of access nor terminate the agreement. After that period, the City can revoke the license and right to access, and either Party can terminate the agreement, with a 180-day advance written notice. Upon termination and/or revocation, the licensed area has to be restored by the Owner to its original condition, at their expense. The Owner agrees that it holds no easement, nor any title, interest or estate in any portion of the City Lot and their use of any portion of the City Lot does not create nor vest any ownership or leasehold interest in the Lot. There is no conveyance or lease of Lot 4 to a private entity under this agreement.

Contract No. 1984: City of San Fernando Parking Lot 5 (Attachment “G”) On May 3, 2021, the City Council authorized execution of an agreement with 1100 Truman Street, LLC. The agreement allows vehicular access in one direction from 1100 Truman Street, LLC’s property at 1100 – 1110 Truman Street (current location of Chipotle Restaurant) to City owned Parking Lot 5. The property owner, 1100 Truman Street, LLC, is required to maintain the drive aisle and associated improvements in good order, condition, and repair and the property owner must pay all costs and expenses it incurs, including the cost of construction and permits. For a 4- year period commencing with the agreement’s effective date (May 3, 2021), the City agreed to not revoke access or terminate the agreement. After the 4-year period, the City can revoke access and either party can terminate the agreement with a 180-day advance notice. There is no conveyance or lease of Lot 5 to a private entity under this agreement.

June 8, 2026 Special CC Mtg Page 390 of 478
4 Contract No. 1960: City of San Fernando Parking Lot 8 (Attachment “H”) The agreement was signed August 10, 2020, with Tesla. The agreement allows a total of fourteen (14) parking spaces at City Parking Lot 8 outfitted with trade fixtures consisting of twelve (12) Superchargers, and two (2) Tesla Wall Connector, all to serve as dedicated charging stalls.

Pursuant to the agreement, Tesla constructed the Supercharger Station at its sole cost and expense after it obtained necessary permits from the City. Tesla is required at its sole cost and expense, promptly repair any damage to the City Parking Lot. They are responsible for maintaining the Supercharger Station (including repair and replacement of equipment, as necessary) at its' sole cost and expense and the City is not liable damage to the Supercharger Station unless the damage is caused by the City's negligence or intentional misconduct. The agreement also states that Tesla understands the Property is open and accessible to the public and agrees that the City is under no responsibility to provide posted police security or private security to safeguard the Supercharger Station or any other improvements installed by Tesla. No revenue is generated with this agreement.

The agreement requires the City to pay Tesla a Termination Payment if it terminates the Agreement, in accordance with the following buyout schedule:
• Notice of Termination issued on or after the 6th anniversary of the Commencement Date (the date the Supercharger Station opened to the public – October 8, 2020) but before the 7th anniversary of the Commencement Date, the City shall pay Tesla $240,000; • Notice of Termination issued on or after the 7th anniversary of the Commencement Date but before the 8th anniversary of the Commencement Date, the City shall pay Tesla $180,000; • Notice of Termination issued on or after the 8th anniversary of the Commencement Date but before the 9th anniversary of the Commencement Date, the City shall pay Tesla $120,000; • Notice of Termination issued on or after the 9th anniversary of the Commencement Date but before the 10th anniversary of the Commencement Date, the City shall pay Tesla $60,000; • Notice of Termination issued on or after the 10th anniversary of the Commencement Date, Tesla shall not be entitled to receive any compensation and the City shall be under no obligation to compensate Tesla for such termination.

Contract No 1898 - San Fernando Community Hospital Lease Agreement 732 Mott St. (Attachment “I”)
This lease agreement was signed on November 19, 2018, with the San Fernando Community Hospital (the hospital). The City owns the land located at 732 Mott Street which is improved with a building that is approximately 31,453 sq.ft., which has historically been used for a medical facility/clinic use. The hospital had been leasing the building and the lease was set to expire on the August 1, 2018. Contract No.1894 extended the lease for 90 days, during which time the City and the hospital was to negotiate a new lease. The parties were able to reach an agreement and Contract No. 1898 covers the current lease with the hospital which terminates on October 31, 2028.

The agreement establishes the Base Rent as set forth below:

June 8, 2026 Special CC Mtg Page 391 of 478
5 Table 1 - San Fernando Community Hospital Rents
Start Date End Date Monthly Rent
11/01/2018 02/28/2019 $20,444.45
03/01/2019 12/31/2019 $29,880.35
01/01/2020 12/31/2020 $39,316.25
01/01/2021 12/31/2021 $40,495.74
01/01/2022 12/31/2022 $41,710.61
01/01/2023 12/31/2023 $42,961.93
01/01/2024 12/31/2024 $44,250.79
01/01/2025 12/31/2025 $45,578.31
01/01/2026 12/31/2026 $46,945.66
01/01/2027 12/31/2027 $48,354.03
01/01/2028 10/31/2028 $49,804.65
Contract No 1632 - Volunteers of America Lease for City-owned Property 604 S. Maclay (Attachment “J”)
This lease agreement was signed on November 16, 2009, with Volunteers of America of Los Angeles (the Volunteers). The City owns the land located at 604 South Maclay Avenue and is approximately 17,500 sq.ft. in area. The term of the lease began December 1, 2009 (the "Commencement Date") and required the tenant to pay the City $3,173.00 per month. The agreement allows the lease to increase based on the consumer price index. Currently, the lease is month to month. Throughout the term, the tenant is required at their sole cost and expense, to keep and maintain the site and the improvements on it such as the modular building unit, landscaping, a playground and parking spaces. This included maintaining the site in a neat, clean and attractive condition, free from trash and debris. Upon expiration of the lease, the tenant is to surrender the site to the City in a good condition and broom clean finish and shall remove the modular unit. The tenant is required to repair any damage or destruction caused by the removal of the modular unit.

City Council Resolution No. 7636 - 1211 1st Street - Former Fire Station (Attachment “K”) On January 16 2015 the City sold 1211 1st Street to San Fernando First Street LLC DBA C/O Aszkenazy Development LLC for no less than $590,000.

City Council Resolution No. 7635 - 519 South Brand Blvd - Former Fire Station (Attachment “L”)
On September 15 2014 the City designated 519 S Brand Blvd as Surplus Property and Authorized Sale to Kim Segal for no less than $490,000.

Affordable Housing Sites
The City and its former RDA utilized several deal structures, including land sales, multi-decade ground leases, and direct financing, to establish the following affordable housing. Currently staff June 8, 2026 Special CC Mtg Page 392 of 478
6 is researching missing information on some of the sites summarized below: the sale price of the property at 1231 Kewen Street, current operators for all of the developments, and RDA documents governing the developments at 140 Jessie St and 230 Mott St / 1032 Griffith St. Staff will report back to the Council on its findings.

City Council Resolution No. 6349 and Redevelopment Agency Resolution No. 530 – 222 Jessie St. (Attachment “M” Exhibit “1” – Reso 6349, Attachment “M” Exhibit “2” – Reso 530/531, Attachment “M” Exhibit “3” – DDA, Attachment “M” Exhibit “4” - OPA) The City Council and RDA Resolutions approved on June 6, 1994, a Disposition and Development Agreement (DDA) and Owner Participation Agreement (OPA). The City signed the documents on September 28, 1994 with Trooper Enterprises (DBA Zevco General Contractors). The approving documents allowed Trooper Enterprises to construct an 8-unit apartment building for senior citizens at income restricted levels. The RDA was required to deposit into Escrow $162,539 to be used as development assistance and $43,106 to be used as operating assistance. Other than these funds, all costs of acquiring the Site and developing the Site, together with all on-Site and off-Site improvements were borne by the Developer. The approving documents allowed conveyance of the land to the Developer and the income restrictive covenants are set to expire this year.

Contract No. 1494 & 1494(a): City Council & RDA Housing Project - at 451-455, 467, 499 S.

Kalisher St. (Las Palmas I); 1303-1311 Pico St and 1300 Celis St (Las Palmas II); and 101 Park Avenue (Park Avenue Senior Housing) (Attachment “N” – Contract No. 1494, Attachment “N” Exhibit “1” - 1494(a), Attachment “N” Exhibit “2” - Exhibits to Contract No. 1494 – DDA) Contract No. 1494 is a Disposition and Development Agreement (DDA) between the RDA and Aszkenazy Development (developer) and is dated March 15, 2004. The DDA guided development at 451-455, 467, 499 S. Kalisher St. (Las Palmas I); 1303-1311 Pico St and 1300 Celis St (Las Palmas II); and 101 Park Avenue (Park Avenue Senior Housing). The Agreement allowed development of senior citizen housing on the three non-contiguous parcels with 98 apartments, 95 of which, are restricted to Very-Low and Low Income Senior Households. Although the developer constructed the project, the RDA, and the City, retained ownership of the parcels.

Contract No. 1494 allowed the RDA and the developer to enter into a Ground Lease for a term of 57 years at an annual lease payment of $10.00 with an option to extend for an additional 42 years at a market rate rent. An option is offered to the Developer to acquire the Site, and all improvements, upon expiration of the Ground Lease. Construction of the project was financed through a combination of sources including: HOME Funds from the Los Angeles Community Development Department, LIHTC proceeds, Tax Exempt Bond proceeds, deferred development fees, and an RDA loan:

Table 2 Contract No. 1494 Financing
Summary of Sources
Construction
Amount
Construction Loan $ 5,600,000
Agency Loan $ 293,542
Tax Credit Proceeds $ 918,319
Deferred Development Fee $ 521,750
County Loan $ 2,940,000
Summary of Sources
Permanent
Amount
Tax Exempt Bond $ 2,980,176
Tax Credit Proceeds $ 3,538,143
County Loan $ 2,940,000
Deferred Development Fee $ 521,750
San Fernando RDA Loan $ 293,542
June 8, 2026 Special CC Mtg Page 393 of 478
7 TOTAL FINANCING $10,273,611 TOTAL FINANCING $10,273,611 The RDA agency loan to the developer was to be used for application fees and payment for architectural, engineering, and other consulting services. The lease agreement, commencing on December 10, 2004, will terminate on the first to occur of: (a) both November 30, 2061 and repayment of the Partnership Loan and the County Loan, or (b) November 30, 2079, unless sooner terminated.

An amendment to the DDA was executed on December 15, 2004. The amendment states that 96 of the dwelling units are to be rented to Very-Low and Low-Income Senior Households with 48 units rented to Low Income Senior Households, and 48 units rented to Very-Low Income Senior Households. The remaining 2 units are to be occupied by resident managers at Median Income Households. The term of the agreement was increased from 57 years to 75 years.

Funding sources were also amended as follows:

Table 3 Contract No. 1494 Amended Financing
Summary of Sources
Construction
Amount
Bank of America Construction Loan $ 6,400,000
County Loan $ 2,903,684
Tax Credit Proceeds $ 1,470,000
Aszkenazy Senior Housing Loan $ 293,542
Deferred Development Fee $ 1,045,864
Deferred Development Expenses $ 120,000
TOTAL FINANCING $12,233,786
Summary of Sources
Permanent
Amount
California Community Reinvestment
Corporation Loan
$ 6,400,000
County Loan $ 3,135,000
Tax Credit Proceeds $ 4,744,470
Aszkenazy Senior Housing Loan $ 293,542
Deferred Development Fee $ 700,864
TOTAL FINANCING $12,233,876
Contract No. 1656 and 1656(a) & (b): City Council & RDA Housing Project – at 1422 San Fernando Rd and 551 Kalisher St (Attachment “O”)
Contract No. 1656 is a Disposition and Development Agreement (DDA) between the City and Los Angeles Housing Partnership (the developer) and is dated March 9, 2011. The DDA guided development at 1422 San Fernando Rd. The Agreement allowed the City to enter into a Ground Lease with the developer that constructed 20 residential units, 19 of which are restricted for Very Low and Low Income Households. In addition, the developer entered into a maintenance agreement with the City and was responsible for providing and implementing a 15-year maintenance plan for the Park Site at 551 Kalisher, with turnover of maintenance responsibilities to the City after 15-years. The DDA required the City and the developer to enter into a Ground Lease, granting the developer a leasehold interest in the Housing Site. The term of the Ground Lease is 99 years at an annual lease payment of $I0.00.

The cost of developing the Housing Site, together with all on- and off-site improvements as set forth in the Scope of Development or otherwise required by the City Building Official, City Engineer, or CommunityDevelopment Director,shall be borne by developer. Any increase in costs above the amounts projected or assumed by the developer, or decreases in revenues below the amounts projected or assumed by developer, are the sole financial risk of developer. The development was financed through a combination of HOME Funds from the Los Angeles Community Development Department, LIHTC proceeds, and deferred development fees, estimated as follows:

June 8, 2026 Special CC Mtg Page 394 of 478
8 Table 4 Contract No. 1656 Financing
Permanent Sources
Permanent Loan $768,700
City of San Fernando (Land) $1,300,000
LACDC - Home $3,000,000
Energy Efficiency Incentive $100,000
AHP $240,000
San Fernando – HRP Funds $20,000
Deferred Fee $285,556
Tax Credit Equity 40% $5,097,600
Total Permanent Sources $10,811,856
The City’s ninety-nine (99) yearlease to the developer with the developer’s annual lease payment of $10.00 is meant to assist the developer in implementing the financing plan as noted above.

City Council Resolution No. 6129 - 1231 Kewen Street (Attachment “P”) On July 15, 1991 City Council approved an agreement for the Sale of 1231 Kewen Street and Development by the RDA of City of San Fernando to Trooper Enterprises dba ZEVCO General Contractors. The developer constructed 4 moderate income for sale homes. There is no resale controls requiring the second owners to be of moderate income.

Additional Affordable Housing on City Owned Sites with Missing Documents Table 5 Additional Housing Sites
Project Name and
Location
Date
Built
Tenure Housing
Type
Total
Units
Restricted
Affordable
Units*
Affordability
Period
Funding Source
San Fernando
Community Housing
140 Jessie St
2012 Renter Family 62 41 LI
21 MK
2067
(55 years)
Former RDA,

HOME, CHFA,
Tax Credits
Habitat for Humanity
1230 Mott St, 1032
Griffith St
1999 Owner Family 2 2 VLI No Resale
Controls
Former RDA
*VLI = Very Low Income; LI = Low Income; MI = Moderate Income; MK = Market Construction Sources
Construction Loan $3,502,699
City of San Fernando (Land) $1,300,000
LACDC - Home $3,000,000
Energy Efficiency Incentive $100,000
AHP $240,000
San Fernando – HRP Funds $20,000
Deferred Costs $137,895
Deferred Fee $472,222
Tax Credit Equity 40% $2,039,040
Total Construction Sources $10,811,856
June 8, 2026 Special CC Mtg Page 395 of 478
1ST READING DRAFT (AGENDA DRAFT) ATTACHMENT “A”
ORDINANCE NO. 1743

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING AND REORGANIZING DIVISION 7 OF ARTICLE VI (FINANCE) OF CHAPTER 2 (ADMINISTRATION) OF THE SAN FERNANDO

MUNICIPAL CODE ADDING PROCEDURES FOR THE SALE OR LEASING OF

CITY-OWNED REAL PROPERY

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Division 7 (Surplus City-Owned Personal Property) of Article VI (Finance) of Chapter 2 (Administration) of the San Fernando Municipal Code is hereby retitled, amended and reorganized in its entirety to now state the following:

Division 7 Disposition of City-Owned Property.

Subdivision I Surplus City-Owned Personal Property.

Sec. 2-866. Sale authorized.

Any city-owned personal property, including vehicles, which no longer can be used or which is inoperative or which is irreparable or not economically repairable shall be sold by the city administrative officer in the manner set forth in this division.

Sec. 2-867. Exceptions.

This division shall not apply to any items of city-owned personal property used or to be used in trade or exchange for new replacement property of a similar nature pursuant to subdivision II of division 6 of this article.

Sec. 2-868. Council approval for disposal.

Prior to disposing of any salvageable personal property or any non-salvageable personal property that has been assigned an inventory number, the City Manager shall inform the council of the condition of the item proposed for disposition and obtain the determination of the council that such item is obsolete or surplus before proceeding with disposition.

Sec. 2-869. Bids; sales; exchanges.

Under this division, requests for bids shall be issued, and sales shall be made to the highest bidder. However, if the City Manager deems it to be to the best interests of the city, the City Manager shall, subject to council approval for items over $500.00, make such sales by public auction or private sale or exchange.

Sec. 2-870. Cash transactions.

June 8, 2026 Special CC Mtg Page 396 of 478
ORD. NO. 1743
2 All sales of salvageable city-owned items shall be paid for by cash, certified check or money order payable to the city.

Sec. 2-871. Documents.

The City Manager shall be authorized to sign bills of sale and any other papers or documents evidencing such sales for and on behalf of the city of any such salvageable items.

Sec. 2-872. Disposition of non-salvageable property.

If the City Manager determines that any city-owned personal property items have no salvage value and the non-salvageable personal property was not assigned an inventory number, the City Manager may dispose of them as deemed appropriate.

Subdivision II Surplus City-Owned Real Property
Sec. 2-873. Procedure for Declaring City-Owned Real Property Surplus.

A. Only City-owned real property that has been found and declared to be “surplus land” or “exempt surplus land” within the meaning of Government Code section 54221 may be sold or otherwise conveyed in fee simple by the City to a third-party. On or before December 31st of each year, all departments within the City shall submit to the City Manager a report showing any real property in the possession, custody or control of such department that is no longer used and is otherwise in excess for the needs of the department in compliance with Section 50569 of the Government Code. If the City Manager finds that such real property is not required for any other public use, the City Manager shall so report to the City Council and the City Council may declare it surplus.

The City Council shall be the body authorized to find and declare that City-owned real property is surplus land or exempt surplus and such finding and declaration shall be made by resolution.

B. Prior to making any finding and declaration that City-owned real property is surplus land or exempt surplus, the City Council shall conduct a public hearing that may only be conducted at a regular meeting or adjourned regular meeting of the City Council.

Notice of the date, time and location of the public hearing shall be published in the manner prescribed by Government Code section 6065. At a minimum, such notice shall:
(i) identify the location of the property or properties that are the subject of the public hearing;
(ii) describe its most recent use by the City;
(iii) identify the current zoning for the property; and (iv) the means by which members of the public may participate in the public hearing proceedings, including providing oral comment at the hearing or submitting written comment
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ORD. NO. 1743
3 Notice of the public hearing shall also be posted at 3 reasonably conspicuous locations on the property or properties that are the subject of the public hearing no less than thirty (30) calendar days prior to the date of the public hearing. At least thirty (30) days prior to the date of the public hearing, the public hearing notice shall also be posted:
(i) on the City’s internet homepage; and
(ii) at San Fernando City Hall at the location(s) where City Council meeting agendas are customarily posted.

C. As part of the public hearing proceedings, the City Manager will provide the City Council with a written report that:
(i) identifies the historical use(s) of the property to the extent such information is reasonable identifiable from a review of City records;
(ii) explains the reason(s) why the subject property/properties is/are no longer needed by the City;
(iii) identifies the authorized uses for the property/properties given applicable zoning and general plan restrictions;
(iv) indicates whether the subject real property qualifies as exempt surplus land and the basis for such determination; and
(v) states whether or not the City has received inquiries about potential purchases or development proposals.

D. If, following the conclusion of the public hearing, the City finds and declares that the subject City-owned real property is surplus land and/or exempt surplus land, the City Council may authorize a public sale of said property and cause to be prepared a written estimate of its fair market value, provided that no sale or other conveyance of fee title of real property (excluding real property found to be exempt surplus land) may be undertaken without first complying with procedures of the Surplus Land Act codified at Government Code section 54220 et seq to the extent it applies to the subject real property.

E. The noticing requirements, hearing proceedings and other procedures called for under this section are in addition to and not in lieu of any noticing requirements or other proceedings required under the Surplus Land Act as precondition to the sale, conveyance or disposal of City-owned surplus land.

F. The procedures of Section 2-874 through 2-876 shall apply if, following the issuance of a notice of availability and compliance all other procedures called for under the Surplus Land Act:
(i) the City does not receive a timely notice of interest for a subject property; or (ii) the City and an entity that submitted a timely notice of interest fail to agree on price and/or terms within the applicable good faith negotiation period set forth under Surplus Land Act or any City Council-approved extended negotiation period memorialized in writing signed by the City and the entity.

June 8, 2026 Special CC Mtg Page 398 of 478
ORD. NO. 1743
4 The procedures of Section 2-874 shall also apply to City-owned real property found to be exempt surplus land that is not subject to the Surplus Land Act.

Sec. 2-874 Sale of City-Owned Real Property - Generally.

A. Applicability. This section shall apply to all sales of real property by the City, except for the sale of real property for development. The sale of real property for development shall be governed Section 2-876, below.

B. Competitive Process. No City-owned real property shall be sold by the City except after calling for oral or written competitive bids or offers, unless the competitive process has been waived as provided under subsection ____ below. Each solicitation for written competitive bids or offers shall contain the following:

1. The time and place bids or offers are to be received.

2. The minimum acceptable bid or offers on each parcel.

3. A description of each parcel.

4. The amount and type of deposit required of the successful bidder or offeror. Said deposit shall be retained by the City if the successful bidder or offeror fails or refuses to complete the transaction.

5. When the balance of the bid or offer price must be paid.

Oral competitive bids or offers may be received through a public auction process or other competitive process.

Notice of the proposed sale and competitive process shall be published in the manner prescribed by Government Code Section 6065. Notice shall also be posted at 3 reasonably conspicuous locations on the subject property no less than sixty (60) calendar days prior to the deadline for submission of bids/offers. Notice shall also be posted (i) on the City’s internet homepage; and (ii) at San Fernando City Hall at the location(s) where City Council meeting agendas are customarily posted at least sixty (60) calendar days prior to the deadline for submission of bids/offers. Bids or offers shall be received in public at the time and place specified in the notice calling for bids or offers. The sale, if accepted by the City Council, shall be awarded to the highest bidder or offeror meeting the conditions specified in the notice calling for the sale of the property. The City Council shall have the right to accept or reject any and all bids or offers. If the highest bidder or offeror fails or refuses to complete the transaction, the property may subsequently be sold through negotiation to the next highest bidder or offeror willing to meet the same minimum advertised terms and conditions. If no bids or offers are received after advertising the property as required by this section, the real property may subsequently be sold through negotiation, subject to the approval of the City Council.

C. Waiver of Competitive Process. Notwithstanding the above, the requirement to undertake a competitive process and to post notice of the proposed sale shall not apply to any of the following circumstances:

June 8, 2026 Special CC Mtg Page 399 of 478
ORD. NO. 1743
5 1. The real property is to be sold to another public agency or entity which has the power of eminent domain;

2. The City Council has made a finding and determination that calling for bids or offers on a competitive basis is impractical, unavailing or impossible; or

3. The City Council has made a finding and determination that it is in the best interests of the City to sell the real property by negotiated sale.

D. Sale price. City-owned real property must be sold for a price, payable in cash or other consideration, equal to or exceeding the property's fair market value as determined by an appraisal, unless either (i) the City Council has made a finding and determination that the sale of the property for less than fair market value is in the best interests of the City, or (ii) a state or federal government agency requires the sale of the property for less than fair market value.

E. Restrictions on Officials, officers and employees. Elected and appointed officials, officers or employees of the City may not as principal, agent, attorney or otherwise, be directly or indirectly interested in the sale or conveyance of any City-owned real property.

F. Grant of easements. The City is authorized to grant temporary and permanent easements, including equitable servitudes and right-of-way interests, for access to or use of City real property. This shall include the grant of negative easements such as conservation easements. Any grant of easement must be in exchange for a price, payable in cash or other consideration, equal to or exceeding the fair market value of the easement conveyed as determined by an appraisal, unless (i) the City Council has made a finding and determination that the grant of easement for less than fair market value is in the best interests of the City, or (ii) a state or federal government agency requires the grant of easement for less than fair market value. 2-785 Lease of City-Owned Real Property, Generally
A. Applicability. This section shall apply to all leases of City-owned real property by the City, except for the lease (including ground lease) of real property for development. The lease of real property for development shall be governed by Section 2-786 below.

B. Procedures.

1. Consistent with Government Code section 37380 as the same may be amended from time to time by the legislature, the City may lease real property owned or held or controlled by it, or any of its departments, for not to exceed 99 years.

2. Subsection (B)(1) of this Section notwithstanding, the City may only lease real property owned or held or controlled by it, or any of its departments June 8, 2026 Special CC Mtg Page 400 of 478
ORD. NO. 1743
6 for a period exceeding 20 years, inclusive of any extension terms, if all of the following conditions are met:
(a) The lease shall be subject to at least triennial review by the City and shall take into consideration the current market conditions. The City Council may, prior to final execution of the lease, establish the lease provisions which will be reviewed at least triennially, and determine when those provisions are to be reviewed.
(b) Any lease in excess of thirty (30) years, inclusive of automatic extension terms or extension terms pursuant to an option to extend, must be approved by an uncodified ordinance adopted by the City Council. The ordinance shall be subject to referendum in the manner prescribed by law for ordinances of cities.
(c) Prior to adopting an ordinance authorizing a lease, the governing body shall hold a public hearing. Notice of the time and place of the hearing shall be published pursuant to Government Code Section 6065 and shall be mailed to any person requesting special notice, to any present tenant of the public property, and to all owners of land adjoining the property. The noticing contemplated under this subsection shall be in addition to and not in lieu of any noticing or other proceedings required under the Surplus Land Act.
(d) Any lease shall be awarded to the bidder which, in the determination of the City Council, offers the greatest economic return to the city, after competitive bidding conducted in the manner determined by the City Council. Notice inviting bids shall be published pursuant to Government Code Section 6065 in one or more newspapers of general circulation within the city.
(e) The provisions of this subdivision are subject to, and not in lieu of, the provisions of the Surplus Land Act. The foregoing notwithstanding, the City shall endeavor to harmonize application of this section with application of the Surplus Land Act. Where the provisions of this section require greater noticing or greater vetting of proposed leasing opportunities, the requirements of this section shall be followed, unless they are expressly preempted by the Surplus Land Act.

C. Rent. Real property must be leased for a rent or fee, payable in cash or other consideration, equal to or exceeding the property's fair market rental value, unless the City Council has made a finding and determination that the lease of the property for less than its fair market rental value is in the best interests of the City. In the case of lessees who provide in-kind services in lieu of cash rent, the value of such in-kind services to the City or the community at large may be considered in making the required Council finding and determination. For purposes of this chapter, in-kind services include benefits or values the provider renders to the City or the community at large as a result of the tenancy in lieu June 8, 2026 Special CC Mtg Page 401 of 478
ORD. NO. 1743
7 of payment of cash. This may include, but not be limited to, property security and maintenance, social and cultural benefits to the community, or other appropriate services.

D. Restrictions on leases to City officials, officers and employees. Elected and appointed officials, officers or employees of the City may not as principal, agent, attorney or otherwise, be directly or indirectly interested in the lease of any City-owned real property.
2-786 Sale or Lease of City-Owned Real Property for Development A. Intent and application. This section is intended to facilitate the City's sale, lease, or disposition of real property for development to promote the economic development, housing, environmental, and community development goals of the City under the procedures set forth in this subdivision. Any sale, lease, or other disposition of City-owned real property that conditions the transaction on the development of the property by the purchaser or tenant shall be governed by this section.

B. Process for disposition of property for development.

1. The City shall market the real property by issuing a public and competitive NODO to potential developers and other interested parties.

The NODO shall request potential developers and other interested parties to submit written purchase or leasing and development proposals for the property.

2. Notwithstanding the above, the City may elect to waive the competitive NODO process and negotiate a disposition transaction with a selected developer, if the City determines that (i) disposition through a competitive NODO process is impractical, or (ii) disposition through a process other than a competitive NODO process is otherwise in the best interests of the City. The City Council shall make findings in support of any waiver of the NODO process by resolution or ordinance, as appropriate, as a condition to approving any transaction.

3. In evaluating development proposals for real property under this section, the City may consider, without limitation, in addition to price any of the following factors:
(a) The value of the proposed use of the real property to the community and the City as a whole.
(b) The compatibility of the proposed development and use with current zoning and community plans applicable to the real property. (c) The compatibility of the proposed development and use with the character of the surrounding neighborhood.

June 8, 2026 Special CC Mtg Page 402 of 478
ORD. NO. 1743
8 (d) The experience, capacity and financial resources of the proposed developer.
(e) The quality of project design.
(f) The environmental sustainability of the proposed development. (g) Community and public objectives achieved by the proposed development, such as creating jobs, expanding the tax base, providing other fiscal benefits, providing needed commercial or social services, providing or improving needed infrastructure, increasing, improving or preserving the stock of housing affordable to low and moderate income households, eliminating physical or economic blight, and contributing to the economic vitality of the neighborhood. Other factors, as the City Manager may deem applicable.

4. The City Manager will make a recommendation as to the proposed development and the terms and conditions of one (1) proposed development to the City Council. The City Council may evaluate the City Manager's recommended development proposal and any other proposals based on the considerations set forth above. Any such approval of a lease or a sale of the property requires City Council approval by resolution or ordinance as applicable.

C. Disposition price.

1. City-owned real property may be disposed of either at its fair market value, fair rental value, or at its fair reuse value, based on the City's assessment of the proposed development and use, prevailing market conditions and development climate at the time of disposition, and other economic and noneconomic factors. The City shall complete an analysis of the property's fair market value, fair rental value, or fair reuse value, as applicable, in determining an appropriate disposition price.

2. The resolution or ordinance authorizing the disposition of the real property shall include either a finding that the property is being conveyed at its fair market value or fair rental value; or, if the property is being conveyed for less than fair market value or fair rental value, a finding that the property is being conveyed at its fair reuse value with the reasons for the belowmarket conveyance.

3. The City shall comply with the procedures set forth in California Government Code Sections 52201, et seq., and California Government Code Sections 53083, et seq., to the extent applicable to the disposition of the real property for development.

D. Agreements to Effectuate Intent of Negotiated Development.

1. Any disposition of real property pursuant to this subdivision shall be conditioned on the development and use of the property as June 8, 2026 Special CC Mtg Page 403 of 478
ORD. NO. 1743
9 negotiated. The City and the purchaser shall enter into a disposition and development agreement, lease disposition or development agreement, or similar agreement governing the transaction. Such agreement shall set forth the terms and conditions of the disposition of the property, the obligations of the purchaser to develop the agreed-upon project, and any long-term restrictions on the use of the property. The agreement may contain covenants or conditions running with the land, and may include rights of reverter, repurchase rights, termination rights, or other provisions securing the satisfactory performance of development covenants and other purchaser obligations.

2. The City Council may authorize the City Manager to negotiate and execute agreements and to take whatever other action is necessary with respect to the approved development.

Sec. 2-787 Definitions.

For purposes of this subdivision, the following words and phrases, wherever used in this subdivision, shall be construed as defined in this section unless otherwise required by the context. The singular shall be taken to mean the plural and the plural shall mean the singular when required by the context of this chapter. The following definitions apply to this chapter:
"Development" means the new construction of buildings or other facilities, or the substantial rehabilitation of existing buildings or other facilities. "Disposition" means the sale, lease or any other form of property disposition. "Fair market value" means the amount that a willing buyer would pay a willing seller for the real property, neither being under any compulsion to buy or sell and both having reasonable knowledge of the relevant facts, in an open and competitive market under all conditions requisite to the sale, and considering the property's highest and most profitable use.
"Fair market rental value" means the rental income that a real property would most likely command on the open market. Said rent shall be supported by a review of current rents paid, and asked, for comparable property and/or space. "Fair reuse value" means the amount that a willing buyer would pay a willing seller for the real property, neither being under any compulsion to buy or sell and both having reasonable knowledge of the relevant facts, considering the proposed use of the property and the sale or rental value of the property with the conditions, covenants, restrictions, and development costs associated with the negotiated disposition and development.

June 8, 2026 Special CC Mtg Page 404 of 478
ORD. NO. 1743
10 "Lease" means the grant by the City of a leasehold estate, rental, license, or other exclusive or nonexclusive right under a less than fee simple estate to use or occupy real property owned by the City for a set term, periodic term such as month-to-month, or at will, with or without the payment of rent, lease payments, license fees, or other consideration; but does not include an easement, equitable servitude, or franchise. A "lease" includes a sublease or an assignment of a lease by the City. "NODO" means a Notice of Development Opportunity. For purposes of this chapter, a "NODO" also includes a Request for Proposals (RFP), Request for Qualifications (RFQ), or any other public solicitation of proposals, bids, offers, or statements of interest for acquiring and developing real property.
"Sale," "sell," "conveyance" or "convey" means the sale, grant, contribution or other voluntary disposition by the City to another of a fee simple interest in real property, with or without consideration, by grant deed, quitclaim, deed in lieu of foreclosure, or other transfer; but does not include a lease, license, or grant of a leasehold interest, easement, equitable servitude, option interest, security interest, or other estate in real property less than a fee simple interest. "Real property" means land, buildings, structures and other fixtures or immovable property affixed to the land.

SECTION 2. Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3), a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

This ordinance establishes protocols for the sale or lease of City owned property and does not specifically approve a development that is defined as a project under CEQA. The ordinance, in and of itself, does not affect environmental factors listed in the CEQA Initial Study Checklist because it does not cause a physical change or disturbance to the environment. The common sense exemption applies in this case.

SECTION 3. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 4. The City Clerk shall cause this Ordinance, or a summary hereof, to be published in a newspaper of general circulation, published in the County of Los Angeles and circulated in the City, and if applicable, to be posted, in accordance with Section 36933 of the California Government Code; shall certify to the adoption of this ordinance and shall cause a certified copy of this ordinance, together with proof of publication, to be filed in the Office of the City Clerk.

SECTION 5. This ordinance shall go into effect and be in full force effective at 12:01 a.m. on the thirty-first (31st) day after its passage.

June 8, 2026 Special CC Mtg Page 405 of 478
ORD. NO. 1743
11 PASSED, APPROVED, AND ADOPTED by the City Council of the City of San Fernando this ___ day of ________, ____.

Joel Fajardo, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
APPROVED AS TO FORM:

Richard A. Padilla, City Attorney

CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Ordinance No. ____ which was introduced on __________, ____ and adopted by the City Council of the City of San Fernando, California at a regular meeting thereof held on the ____ day of ________, ____, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _________, ____.

Julia Fritz, City Clerk
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AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julio Salcedo, Director of Recreation & Community Services Date: June 8, 2026
Subject: Discussion and Consideration Regarding the Cesar Chavez Memorial Site RECOMMENDATION:

It is recommended that the City Council discuss and provide direction to staff regarding partnering with original artist, Ignacio Gomez, and Pueblo y Salud to facilitate two (2) community engagement meetings to gather input and inform the future direction of the Cesar Chavez Memorial Site.

BACKGROUND:

1. Annually on March 31, Cesar Chavez Day was observed to commemorate the life and legacy of labor leader and civil rights activist Cesar E. Chavez, who co-founded the United Farm Workers union and advocated for improved working conditions, fair wages, and social justice for agricultural workers.

2. On March 16, 2026, the City Council approved co-sponsorship with Pueblo y Salud, Inc., organizing the Cesar E. Chavez March for Justice on Sunday, March 22, 2026, from 10:00 a.m. to 4:00 p.m., and directed staff to promote the Cesar E. Chavez March for Justice on the City’s official social media platforms.

3. On March 18, 2026, national media reports prompted public discussion regarding allegations involving Cesar E. Chavez and related concerns raised in publicly available reporting. The matter generated significant community interest and discussion regarding the Cesar E.

Chavez Memorial Site.

4. On March 19, 2026, the City Council held a special meeting to discuss the Cesar Chavez news and related matters. The City Council unanimously voted to remove the statue and cover the mural.

5. On April 6, 2026, the City Council directed staff to conduct community outreach, if possible with other community based agencies, to gather the input and ideas from community members on the new direction for the memorial site.

June 8, 2026 Special CC Mtg Page 409 of 478
Discussion and Consideration Regarding the Cesar Chavez Memorial Site

ANALYSIS:

Memorial sites are important to cities because they preserve local history, honor the people and events that shaped the community, and create spaces for reflection, education, and civic pride.

They help strengthen a city’s identity by recognizing shared values, culture, and contributions while serving as gathering places for ceremonies, learning, and community connection.

Well-maintained memorials also enhance public spaces and ensure future generations understand the significance of their local history.

The memorial site has historically served as a place to recognize Cesar E. Chavez’s contributions to farmworker rights, civil rights, and the broader Latino community. However, recent public concerns and discussions regarding allegations involving Cesar Chavez, combined with the City Council’s unanimous direction on March 19, 2026, to remove the bronze statue and cover the mural, have prompted reconsideration of its role and purpose within the community.

At the direction of the City Council, the City is considering the future of the location, through a thoughtful re-evaluation of the space. Keeping in mind that, the site remains a prominent public location and presents an opportunity to reflect community values, acknowledge history, and promote healing through intentional messaging, public engagement, and design.

On April 1, 2026, city staff met with Ignacio Gomez, the original artist of both the statue and mural to discuss his interest in assisting with the re-creation of the mural. Mr. Gomez agreed to work on a draft concept, for the mural, that would highlight the farmworker and education as central themes. A follow-up meeting was held on April 13, 2026, to consider an expanded scope of work that would include reimagining the entire memorial site. Mr. Gomez agreed to work on the concept that would include the entire memorial site.

At City Council’s direction, staff has been evaluating opportunities to thoughtfully transition the memorial site in a manner that reflects community values and evolving public perspectives. As part of this effort, consideration is being given to how the City communicates the transition, with an emphasis on reimagining the space to align with values of dignity, inclusion, accountability, and historical reflection, while acknowledging the concerns expressed by community members.

To support this effort, staff has been working with the original artist of the memorial site, Ignacio Gomez, muralist and sculptor of both the statue and mural, regarding a potential new direction for the space. Mr. Gomez has expressed interest in assisting with a reimagined concept emphasizing farmworkers, education, and the broader contributions of working families and community advocacy. Preliminary discussions indicate he has developed rough conceptual sketches exploring modifications to the existing mural (Attachment “A”) and potential artistic enhancements intended to better align the site with a renewed community vision.

In addition, Pueblo y Salud, the organization involved in the establishment of the memorial site, has expressed interest in assisting with the community engagement component of this process.

The organization has indicated a desire to help convene two (2) community engagement June 8, 2026 Special CC Mtg Page 410 of 478
Discussion and Consideration Regarding the Cesar Chavez Memorial Site

meetings and invite as many original participants and stakeholders from the memorial’s creation as possible to collaboratively explore a new and appropriate theme for this important civic space in the City. This collaborative approach may help ensure that the process honors the history of the site while allowing the community to collectively shape its future.

Given the sensitivity of the matter and strong community interest, meaningful public engagement will be critical to ensure the future direction of the site reflects diverse perspectives and community values. As part of this effort, staff is seeking City Council approval to work collaboratively with Pueblo y Salud and the original artist Ignacio Gomez to host two (2) community engagement meetings where residents, stakeholders, and community members will have an opportunity to provide input on the direction they believe is most appropriate for the area. Outreach efforts, guided by key stakeholders and supported by community organizations, will help foster transparency, trust, and a shared vision for the site’s future while ensuring voices from across the community are heard.

Ultimately, rethinking the Cesar E. Chavez Memorial site presents an opportunity for the City Council to move forward in a manner that is respectful, community-centered, and reflective of San Fernando’s values while thoughtfully addressing a complex and evolving public discussion.

If the Council approve this approach, staff will return with a proposed agreement between the original artist Ignacio Gomez and Pueblo y Salud for Council review and consideration at a later date.

BUDGET IMPACT:

There is no impact to the budget associated with discussing this item. Pueblo y Salud has expressed its willingness to collaborate with the City on the proposed community engagement process at no cost to the City.

CONCLUSION:

Staff recommends that the City Council discuss and provide direction to staff regarding partnering with original artist, Ignacio Gomez, and Pueblo y Salud to facilitate two (2) community engagement meetings to gather input and inform the future direction of the Cesar Chavez Memorial Site.

ATTACHMENT:

A. Modification to Existing Mural
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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk
Richard Padilla, City Attorney

Date: June 8, 2026
Subject: Receive and file the Updated City Council Procedural Manual, Including Related Procedures and Administrative Provisions
RECOMMENDATION:

It is recommended that the City Council:
a. Receive and file the updated City Council Procedural Manual (Attachment “A”); and b. Provide staff with direction, as applicable.

BACKGROUND:

1. On July 3, 1995, the City Council adopted the City Council Procedural Manual (“Procedural Manual”).

2. Throughout the years, in 1998, 2000, 2003, 2009, 2010, 2011, 2015, 2018, and 2019, various procedures were amended to the City Council Procedural Manual to reflect City Council direction, such as adding policies related to the “Use of City Letterhead” and establishing a procedure for “Filling Councilmember Vacancies,” among others.

3. On October 20, 2025, the City Council directed staff to bring back a redlined version of the Procedural Manual (Attachment “A”) to the November 17, 2025 City Council meeting.

4. On November 17, 2025, the City Council directed staff to bring back the final redlined version to the January 20, 2026 City Council meeting, the City Council directed staff to provide in advance, a copy of the redline edits for review prior to bringing the item back to the January 20, 2026 City Council meeting in order to allow Councilmembers with additional time to review the proposed changes.

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5. On January 20, 2026, the City Council continued the item to a future date uncertain to allow additional updates, as requested by Mayor Fajardo.

6. On March 25, 2026, the City Clerk received final updates from Mayor Fajardo and distributed a redlined version of the Procedural Manual to all Councilmembers, providing time for review in advance of the April 6, 2026 City Council meeting.

7. On March 30, 2026, the City Clerk received suggested edits to the City Council Procedural Manual from Councilmember Mendoza.

8. On April 6, 2026, the City Council continued the item to the next regular meeting, pending receipt of the redlined version of the procedural manual.

9. On April 14, 2026, the City Clerk provided the redlined version (Attachment “A”) of the procedural manual to the City Council via email.

10. On April 20, 2026, the City Council continued the item to the next regular meeting.

11. On May 4, 2026, the City Council continued the item to the next regular meeting and discussed including potential related procedural and administrative updates, and incorporate those changes, such as, noting that the Councilmembers are generally encouraged to avoid engaging in discussion with members of the public during public comment in order to prevent potential Brown Act concerns related to deliberation outside of agendized items.

12. On May 12, 2026, the City Council reviewed edits to the procedural manual, provided additional comments and directed staff to return to the June 8, 2026 City Council meeting with an updated procedural manual reflecting the edits that were accepted in black text and presenting revisions in blue text. In addition, Councilmember Mendoza stated she would submit her recommendation regarding adding a policy related to Councilmember Safety, Access, and Use of City Facilities policy to be included with the June 8, 2026 update to the City Council.

ANALYSIS:

The Procedure Manual serves as a guide outlining the rules, policies, and practices for how the City Council conducts its business. The Procedural Manual covers meeting procedures, the roles and responsibilities of Councilmembers and staff, decision-making processes, and administrative policies designed to ensure consistency, transparency, and efficiency in city governance.

On October 20, 2025, the City Council directed staff to bring back a redlined version of Councilmember Fajardo’s proposed edits to the November 17, 2025 City Council meeting for consideration. At the November 17, 2025 meeting, the City Council directed staff to provide, in advance, a copy of the redline edits for review prior to bringing the item back to the June 8, 2026 Special CC Mtg Page 420 of 478
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January 20, 2026 City Council meeting in order to allow Councilmembers with additional time to review the proposed changes.

As of January 15, 2026, the draft of the redline edits had not yet been shared with the City Council in advance of the January 20, 2026 staff report, as it was still undergoing additional review and finalization of proposed edits by Mayor Fajardo and the City Attorney.

On March 25, 2026, the City Council received the finalized redlined updates to the City Council Procedural Manual for review in advance of this meeting. The proposed amendments update the City Council Procedural Manual to reflect recent changes to the Brown Act, enhance public accessibility and language access, refine procedures governing Councilmember interactions with the City Attorney and City staff, clarify processes related to Council vacancies, agenda item requests, and Council reorganization, and establish clearer guidelines for the reconsideration or rescission of prior City Council actions.

On May 12, 2026, the City Council reviewed the proposed amendments, accepted the edits with minor revisions to certain sections, and requested additional revisions. A summary of both the accepted edits and the additional requested revisions is included as Attachment “B.” Staff was directed to return to City Council with a revised Procedural Manual reflecting the accepted edits in black text (Attachment “A”) and displaying the additional proposed revisions in blue text for Council consideration. Staff is currently preparing those revisions and will return with an updated Procedural Manual for City Council review on June 15, 2026.

On June 4, 2026, Councilmember Mendoza provided suggested language on procedures outlining Councilmember Safety, Access, and Use of City Facilities Policy (Attachment “C”).

BUDGET IMPACT:

The proposed updates are incorporated into the City Clerk Department’s Work Plan for the Fiscal Year 2025–2026 Adopted Budget. Costs associated with City Attorney support for the development of the procedural manual are billed at an hourly rate through contractual services.

CONCLUSION:

Staff is recommending that the City Council receive and file the updated City Council Procedural Manual (Exhibit “A” of Attachment “A”); and provide staff with direction, as applicable.

ATTACHMENTS:

A. City Council Procedural Manual
B. List of additional proposed edits to be returned for consideration, including a List of Edits Made to the Procedural Manual
C. Councilmember Mendoza – Suggested Language for Section Relating to Councilmember Safety, Access, and Use of City Facilities Policy

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ATTACHMENT “A”
June 8, 2026

Preliminary Working Draft

PROCEDURAL MANUAL
City Council
Of the
City of San Fernando
Adopted: July 3, 1995 Resolution No. 6434
Amended: March 16, 1998 Resolution No. 6604
August 7, 2000 Resolution No. 6743
July 21, 2003 Ordinance No. 1543
July 20, 2009 Resolution No. 7328
December 7, 2009 Resolution No. 7346
May 3, 2010 Resolution No. 7376
September 19, 2011 Resolution No. 7454
May 4, 2015 Resolution No. 7664
October 19, 2015 Resolution No. 7704
May 7, 2018 Resolution No. 7850
August 20, 2018 Resolution No. 7883
March 18, 2019 Resolution No. 7907
August 19, 2019 Resolution No. 7916
June 8, 2026 Resolution No. XXXX
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2 TABLE OF CONTENTS

1. CITY COUNCIL MEETINGS................................................................................................... 1

1.1 REGULAR MEETINGS............................................................................................... 1

1.2 ADJOURNED MEETINGS.......................................................................................... 1

1.3 SPECIAL MEETINGS ................................................................................................. 2

1.4 MEETING NOTICES (REGULAR, SPECIAL AND ADJOURNED)................................... 2

1.5 MEETINGS TO BE PUBLIC ........................................................................................ 2

1.7 CLOSED SESSIONS CONFIDENTIALITY ..................................................................... 3

1.8 QUORUM; VOTE REQUIREMENTS........................................................................... 3

1.9 UNEXCUSED ABSENCES........................................................................................... 4

2. AGENDA PROCEDURES AND ORDER OF BUSINESS ........................................................... 5

2.1 AGENDAS................................................................................................................. 5

2.2 AGENDA DEADLINE ................................................................................................. 6

2.3 [RESERVED] ............................................................................................................ 7

2.4 ROLL CALL................................................................................................................ 7

2.5 APPROVAL OF AGENDA........................................................................................... 7

2.6 APPROVAL OF CONSENT CALENDAR ...................................................................... 7

2.7 KEEPING AND APPROVAL OF MINUTES .................................................................. 7

2.8 PUBLIC HEARINGS ................................................................................................... 8

2.9 PUBLIC HEARING ITEMS.......................................................................................... 9

2.10 NON-AGENDA ITEMS ............................................................................................ 10

2.11 CONCLUDING A MEETING VS ADJOURING (CARRYING-OVER) A MEETING ........ 10

3. PRESIDING OFFICER.......................................................................................................... 10

3.1 PRESIDING OFFICER .............................................................................................. 10

3.2 CALL TO ORDER; LACK OF A QUORUM ................................................................ 11

3.3 PARTICIPATION OF PRESIDING OFFICER............................................................... 11

3.4 STATEMENT OF THE MOTION OR QUESTION ...................................................... 11

3.5 SIGNING OF DOCUMENTS..................................................................................... 12

3.6 MAINTENANCE OF ORDER.................................................................................... 12

3.7 DURATION OF MEETING....................................................................................... 12

4. RULES, DECORUM, AND ORDER ...................................................................................... 12

4.1 POINTS OF ORDER................................................................................................. 12

4.2 DECORUM AND ORDER – COUNCILMEMBER....................................................... 12

4.3 DECORUM AND ORDER – EMPLOYEES ................................................................. 13

4.4 DECORUM AND ORDER – PUBLIC ......................................................................... 13

4.5 ENFORCEMENT OF DECORUM.............................................................................. 14 June 8, 2026 Special CC Mtg Page 423 of 478
3 4.6 CONFLICTS OF INTEREST ...................................................................................... 14

4.7 LIMITATIONS OF DEBATE...................................................................................... 15

4.8 DISSENTS AND PROTESTS ..................................................................................... 16

4.9 PROCEDURES IN ABSENCE OF RULES.................................................................... 16

5. ADDRESSING THE CITY COUNCIL ..................................................................................... 16

5.1 MANNER OF ADDRESSING THE CITY COUNCIL ..................................................... 16

5.2 TIME LIMITATION AND TRASLATION.................................................................... 18

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE ................................. 19

5.4 WRITTEN CORRESPONDENCE ............................................................................... 19

6. MOTIONS.......................................................................................................................... 19

6.1 POLICY OBJECTIVE ................................................................................................ 19

6.2 OPPORTUNITY TO ASK QUESTIONS AND COMMENT BEFORE MOTIONS ............ 19

6.5 DIVISION OF MOTION........................................................................................... 20

6.6 PRECEDENCE OF MOTIONS................................................................................... 20

6.7 MOTION TO ADJOURN (NOT DEBATABLE) ........................................................... 20

6.8 MOTION TO FIX HOUR OF ADJOURNMENT.......................................................... 21

6.9 MOTION TO TABLE................................................................................................ 21

6.10 MOTION TO CALL FOR THE PREVIOUS QUESTION................................................ 21

6.11 MOTION TO AMEND............................................................................................. 21

6.12 MOTION TO CONTINUE ........................................................................................ 21

6.13 GENERAL CONSENT............................................................................................... 21

7. VOTING ............................................................................................................................. 21

7.1 VOTING PROCEDURE............................................................................................. 21

7.2 VOTING.................................................................................................................. 22

7.3 [RESERVED] .......................................................................................................... 22

7.4 RECONSIDERATION............................................................................................... 22

8. RESOLUTIONS ................................................................................................................... 23

8.1 RESOLUTIONS PREPARED IN ADVANCE ................................................................ 23

8.2 RESOLUTIONS NOT PREPARED IN ADVANCE ........................................................ 23

9. ORDINANCES ........................................................................................................ 23

9.1 ORDINARY APPROVAL OF ORDINANCES. ............................................................. 23

10. [RESERVED] .......................................................................................................... 25

11. REORGANIZATION................................................................................................ 25

11.1 SELECTION OF MAYOR AND Vice-Mayor ............................................................. 25

11.2 SELECTION OF CITY COUNCIL LIAISONS AND DELEGATES .................................... 26

12. COMMITTEES.................................................................................................................... 27 June 8, 2026 Special CC Mtg Page 424 of 478
4 12.1 GENERAL ............................................................................................................... 27

12.2 PURPOSE ............................................................................................................... 27

12.3 LIMITATIONS ON AUTHORITY ............................................................................... 27

12.4 APPLICABLE LAWS AND REGULATIONS ................................................................ 27

12.5 MEETING DATE AND TIME .................................................................................... 28

12.6 QUORUM .............................................................................................................. 28

12.7 STAFFING............................................................................................................... 28

12.8 AGENDAS............................................................................................................... 28

12.9 REPORT ON ACTIVITIES OF STANDING COMMITTEES .......................................... 29

13. PROCEDURE FOR FILLING CITY COUNCIL VACANCIES..................................................... 29

14. PRIORITY GOAL SETTING MEETING ................................................................................. 30

15. OFFICIAL LETTERHEAD AND OTHER STATIONERY USE POLICIES .................................... 30

15.1 AUTHORIZED USE OF LETTERHEAD....................................................................... 30

15.2 UNAUTHORIZED USE OF OFFICIAL LETTERHEAD/OFFICIAL STATIONERY............. 31

15.3 PREP OF COMMUNICATIONS USING OFFICIAL LETTERHEAD/STATIONERY ......... 32

15.4 COUNTERFEIT LETTERHEAD OR STATIONERY....................................................... 32

15.5 DEFINITIONS.......................................................................................................... 32

16. STATEMENTS OF ECONOMIC INTEREST........................................................................... 33

16.1 FORM 700 STATEMENT OF ECONOMIC INTERESTS OVERVIEW........................... 33

16.2 FILING OF FORM 700............................................................................................. 33 June 8, 2026 Special CC Mtg Page 425 of 478
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PREAMBLE
These rules are enacted pursuant to Government Code Section 36813 to provide decorum and order at City Council meetings and to promote the efficient conduct of those meetings. The rules govern the procedures of the City Council itself and the conduct of individual Councilmembers. It is also intended that the rules govern the conduct of City staff and members of the public who attend City Council meetings. In the event of a conflict between these rules of procedures and any provision of State or Federal law, including but not limited to the Ralph M.

Brown Act codified at Section 54950 etseq. of the California Government Code (the “Brown Act”), the State or Federal law controls.

Because circumstances may differ from one City Council meeting to the next, these rules are intended as guidelines and are not inflexible rules. Accordingly, they may be waived at any meeting, by Motion, in accordance with Robert’s Rules of Order. Notwithstanding anything in this manual to the contrary, the failure of the City Council to strictly follow any rule(s) or procedure(s) set forth in this manual shall not operate to invalidate any action taken by the City Council, provided such action is otherwise made in compliance with applicable State or federal law and the San Fernando Municipal Code. Furthermore, in the event of any conflict or inconsistency between the procedures of this Manual and applicable State or federal law procedures or procedures set forth in the San Fernando Municipal Code, the procedures of the latter shall govern and control.

1. CITY COUNCIL MEETINGS

1.1 REGULAR MEETINGS
As prescribed by Sections 2-61 (regular meetings) and 2-62 (Location) of the San Fernando Municipal Code, regular meetings of the San Fernando City Council will be held in the San Fernando City Hall – City Council Chambers located at 117 Macneil Street, San Fernando, California, on the first and third Mondays of each month at 6:00 p.m. Whenever a regular meeting date falls upon the date of a legal holiday, the regular meeting will be held the next business day, unless otherwise ordered by the City Council.

1.2 ADJOURNED MEETINGS
Any meeting may be adjourned (carried-over) in accordance with Government Code Section 54955. Government Code Section 54955 provides that when a regular or adjourned regular meeting is so adjourned, the resulting adjourned regular meeting is a regular meeting for all purposes. When an order of adjournment of any meeting fails to state the hour or place at which the adjourned meeting is to be held, it shall be held at the hour and place specified for regular meetings by ordinance.

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1.3 SPECIAL MEETINGS
Special meetings may be called at any time by the Mayor or three members of the City Council in the manner prescribed by Government Code Section 54956.

1.4 MEETING NOTICES (REGULAR, SPECIAL AND ADJOURNED)
Meeting agendas and related noticing for regular meetings, special meetings, emergency meetings and adjourned meetings shall be posted, publicized and otherwise disseminated in the manner prescribed under the Brown Act.

1.5 MEETINGS TO BE PUBLIC
Except as otherwise permitted under the Brown Act, all meetings of the City Council shall be open to the public.

1.6 CLOSED SESSIONS - MATTERS OF DISCUSSION
Section 1.5 above notwithstanding, the City Council may meet, deliberate and conduct business in closed session without members of the general public being present to the limited extent authorized under the Brown Act. The City Council shall publicly report out any action taken in closed session as prescribed under Government Code Section 54957.1. The circumstances under which the City Council may meet, deliberate and conduct business in closed session include, but are not limited to, the following examples:
a. LICENSE/PERMIT DETERMINATION (Government Code Section 54956.7) b. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code Section 54956.9(a))
d. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Government Code Section 54956.9(b))
e. LIABILITY CLAIMS (Government Code Section 54956.95)
f. THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957) g. PUBLIC EMPLOYEE APPOINTMENT; PUBLIC EMPLOYMENT; PUBLIC EMPLOYEE PERFORMANCE EVALUATION; OR PUBLIC EMPLOYEE
DISCIPLINE/DISMISSAL/RELEASE (Government Code Sections 54957) h. CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6).

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1.7 CLOSED SESSIONS CONFIDENTIALITY
Confidential information acquired in closed session must not be disclosed by any person, unless expressly authorized by the City Council acting as body at a meeting of the City Council. (Government Code Section 54963). The holder of the privilege for confidential information is the City Council as a body and only the City Council acting as a body at a meeting of the City Council may waive the privilege. “Confidential information” shall have the same meaning as set forth under Government Code Section 54963(b). Remedies for the disclosure of confidential information include, but are not limited to, injunctive relief to prevent its disclosure; discipline against any employee who releases the information; and, if the person responsible for improperly disclosing the information is a member of the City Council, referral to the grand jury. (Government Code Section 549639(c)).

Direction: Staff to return with clarifying language on what can be disclosed out of Closed Session.

1.8 QUORUM; VOTE REQUIREMENTS
a. Three of the City Council’s five total members shall constitute a quorum. A quorum of the City Council shall be required for the City Council to conduct a City Council meeting and transact official business.
b. Except as otherwise provided by applicable State or federal law, if a quorum or more of the City Council’s total membership is present for a vote on an item of business, motions on such items may be approved by a simple majority of the members present and participating in the vote, excluding those members who have recused themselves from a vote. Members who abstain on a motion but who do not recuse themselves shall be counted toward the quorum. c. Paragraph (b) of this Section notwithstanding, as required by Government Code Section 36936, resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council (a minimum of 3 votes) to be approved.
d. Paragraphs (b) and (c) of this Section notwithstanding, the following ordinances may only be approved by four-fifths supermajority vote of the City Council as required by law:
i. Ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code Section 36937(b); and ii. Interim ordinances within the meaning of Government Code Section 65858, including extensions of the same.
e. To the extent any other applicable law requires approval of a City Council action by a specified supermajority vote, any such action of the City Council may only be approved if the requisite supermajority approval is achieved.

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Direction: Staff to return with examples of most commonly used supermajority scenarios.

1.9 UNEXCUSED ABSENCES
a. As prescribed by Government Code Section 36513, if a City Council member is absent without permission from all regular city council meetings for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant and shall be filled as any other vacancy. The foregoing notwithstanding, the City Council, in an abundance of caution, shall first consult with the City Attorney prior to declaring a City Council seat vacant and prior to filling any putative vacancy so that the City Attorney may determine whether circumstances require the City to first initiate quo warranto proceedings through the Office of the California Attorney General or undertake any other procedures that will ensure the right to declare the seat vacant is perfected.
b. If a Councilmember is absent without permission for two (2) consecutive regular meetings, the City Clerk shall use his or her best efforts to send a courtesy e-mail and regular mail notice to the absent Councilmember within fourteen (14) business days of the second missed regular meeting, notifying him or her of the provisions of this policy and Government Code Section 36513. The delivery of such notice is purely a courtesy extended to members of the City Council and the failure of the City Clerk to deliver or timely deliver such notice shall not operate to prevent the Councilmember’s seat from being declared vacant or to prevent the initiation of quo warranto or other proceedings if the unexcused absence persists beyond the time allowed under Government Code Section 36513.It is the personal responsibility of each Councilmember to keep track of his or her attendances of all meetings of the City Council so to avoid vacating his or her City Council seat. c. If a regular meeting of the City Council is cancelled or is otherwise rescheduled for any reason, the 60 consecutive days unexcused absence period shall reset for all members of the City Council.

d. Absences must be excused by the City Council acting as a body at a meeting of the City Council and may be approved by simple motion noted on the record of the proceedings approved by a majority of the members present. A Councilmember may request an excused absence before the anticipated date(s) of the absence or retroactively after the date(s) of the absence provided the 60 consecutive day time period prescribed under Government Code Section 36513 has not lapsed. Absence requests can be made by a Councilmember orally on the record of a City Council meeting or in writing.

Councilmembers shall exercise professional courtesy in considering and approving excused absence requests.

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Staff to add language that allows for a second option by the City Council.

2. AGENDA PROCEDURES AND ORDER OF BUSINESS

2.1 AGENDAS
a. The order of business of each City Council meeting shall be as contained in the Agenda prepared by the City Manager. The City Council shall follow the order of business as outlined in the prepared Agenda. Items may be taken out of order by the Presiding Officer or by majority consent of the City Council. b. REGULAR MEETINGS. In the manner prescribed by Government Code Section 54954.2, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s website. Such posting shall occur no less than 72 hours prior to the agendized start time of the regular meeting.
c. SPECIAL MEETINGS. In the manner prescribed by Government Code Section 54956, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s website. Such posting shall occur no less than 24 hours prior to the agendized start time of the special meeting. Per Government Code Section 54956, a special meeting may be called by the Mayor or three (3) Councilmembers. No other items other than those appearing on the special meeting agenda may be considered or acted upon by the City Council. d. ADJOURNED MEETING. For any adjourned meeting, the City Clerk or designee, shall post such notices of adjournment as may be required by Government Code Section 54955. Except as otherwise permitted under the Brown Act, the City Clerk shall post agendas for all adjourned meetings in the manner prescribed by the Brown Act.
e. EMERGENCY MEETING. The City Council may call emergency meetings as permitted under Government Code Section 54956.5 and in accordance with the procedures set forth under the same.
f. AVAILABILITY OF AGENDA MATERIALS. While the City strives to make all nonprivileged/non-confidential agenda materials available to the public at the same time the agenda is posted this may not be logistically feasible, practical or required in all circumstances. Nevertheless, non-privileged/nonconfidential agenda materials including staff reports shall be made available to the public no later than the time mandated by Government Code Section 54957.5.

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g. ADDITIONAL AGENDA NOTICE, DELIVERY AND PUBLICATION REQUIREMENTS.

The City shall comply with all agenda notice, delivery and publication requirements set forth under Government Code Section 54954.1 and 54954.6(b) and 54956

2.2 AGENDA DEADLINE
a. A citizen requesting to place an item on a City Council agenda may submit a written request at any time to the City Council (or any Councilmember). The request may also be made during the public comment portion of a City council meeting. Items raised by the public during public comment may be referred to staff by the City Council for follow up and possible placement on a future agenda for formal action. A Councilmember wishing to sponsor a citizen request may place the item on an upcoming agenda under the heading “Administrative Reports.” The City Council shall be under no obligation to agendize any item requested by a member of the public and no individual Councilmember shall be obligated to place a written request on the agenda as one of his or her items.
b. When a member of the City Council wishes to have an item placed on an agenda of an upcoming City Council meeting, the following procedures shall be followed:
i. The member wishing to have an item placed on an agenda for an upcoming meeting shall provide the City Clerk with an agenda report that provides a general description of the item, the desired action and includes any other relevant written materials or information which the member would like to have considered at the meeting. The agenda report and any other supplementary material must be submitted to the City Clerk by 12:00 p.m. the Wednesday preceding the City Council meeting. Except as provided in paragraph b. ii. of this Section 2.2, all items requested to be placed on an agenda by a Councilmember shall appear on the agenda for discussion and action. No items, however, shall be placed on the agenda without an agenda report.
ii. Items that have been previously agendized, discussed and determined by action of the City Council are discouraged from being placed on the agenda for an upcoming meeting by a Councilmember unless the Councilmember can demonstrate a change of circumstances pertaining to the item or present new information of substantial importance that was not known at the time previous City Council action occurred. In such case, the Councilmember must follow the procedures set forth in paragraph b.i above and include in the agenda report the reason for reconsideration of the item, i.e., changed circumstances, new information, etc., with supporting information. The item shall be tentatively placed on the June 8, 2026 Special CC Mtg Page 431 of 478
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agenda as a repeat item under the heading “Administrative Reports.” The repeat item, however, shall not be discussed nor acted upon by the City Council unless the repeat item is first approved for discussion as set forth in Section 2.5.

2.3 [RESERVED]

2.4 ROLL CALL
A roll call of Councilmembers shall be conducted at the beginning of each City Council meeting by the City Clerk, who shall enter the names of those present in the minutes.

2.5 APPROVAL OF AGENDA
The agenda shall include an item entitled “Approval of Agenda” to occur immediately after “Roll Call.” The Chair shall entertain motions to either approve the agenda as presented or subject the reordering, continuance or removal of certain agenda items and/or the addition of items not appearing on the agenda provided that such additions shall be subject to the requirements of Government Code Section 54954(b)(2).

2.6 APPROVAL OF CONSENT CALENDAR
Consent Calendar includes agenda items that are non-controversial or routine in nature or have been previously discussed at length and there is group consensus.

These items are grouped together and voted on in one motion. Any Councilmember may request that an item on the Consent Calendar be removed to be discussed and considered separately.

If the Consent Calendar includes a second reading and adoption of an Ordinance, the motion to approve the Consent Calendar shall include a statement that the City Council waive full reading and adopt the ordinance by title only, unless full reading was already waived as part of the motion to approve the ordinance for first reading.

2.7 KEEPING AND APPROVAL OF MINUTES
a. The City Clerk shall keep and maintain “action minutes” for all open session City Council proceedings that concisely record the items of business addressed and the City Council vote or other handling of the matter. Reasons for making motions or voting, City Council debate and audience reaction are generally not included in the minutes. Such items may be included if considered to be particularly relevant or otherwise necessary by the City Clerk. Minutes for all public comments will indicate the name of the speaker and a concise summary of his/her comments. As the open session portion of each City Council June 8, 2026 Special CC Mtg Page 432 of 478
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meeting is recorded via audio or video recording and accessible on the City’s website, the City Clerk shall not be required to keep verbatim minutes of the proceedings. Unless the reading of the minutes of prior City Council meetings is requested by a majority of the City Council, such minutes may be approved without reading if the Clerk has previously furnished each Councilmember with a copy thereof. The City Clerk shall have exclusive responsibility for preparation of the minutes and any directions for changes to conform with fact shall be made by action of the City Council. The Presiding Officer shall entertain motions to approve the minutes. A Councilmember’s absence from a meeting for which minutes are being approved does not prevent the member from participating in their approval.

b. Per Government Code Section 36804, “[i]f the City Clerk is absent, the Deputy City Clerk shall act. If there is none, the Mayor shall appoint one of the Councilmembers as City Clerk Pro Tempore.”

2.8 PUBLIC HEARINGS
When a particular matter before the City Council legally requires the conduct of a public hearing, the City Council shall conduct such meeting in the manner prescribed by law and subject to whatever prior noticing may be required by law.

Except as otherwise prescribed by applicable law for the conduct of a public hearing the following procedures for conducting public hearings should also be followed:
a. The Presiding Officer shall introduce the public hearing matter by title and open the public hearing.
b. At the direction of the City Manager, the appropriate staff member presents the staff report and recommendations. The City Council may pose questions to City staff.
c. If the public hearing is a quasi-judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity to address the City Council on the matter and receive questions from the City Council before proceedings are opened up for public comment. The applicant/appellant shall remain at the speaker podium until such time as the City Council has no further questions for the applicant/appellant or City staff. d. The Presiding Officer shall open the public comment/testimony portion of the public hearing.
e. Councilmembers should refrain from interrupting or posing questions to members of the public while they are addressing the City Council from the speaker’s podium. The Presiding Officer may, however, interject if the person June 8, 2026 Special CC Mtg Page 433 of 478
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speaking becomes disruptive to the proceedings or otherwise fails to comply with meeting decorum rules or if the person speaking is discussing issues unrelated to the business at hand. Councilmembers may also interject with motions to raise points of privilege (e.g., to advise that the Councilmember cannot hear the speaker or that there is some other condition of the proceedings that is disruptive or distracting).
f. After all members of the public have been given an opportunity to comment on the public hearing matter, the Presiding Officer will announce the closing of the public comment portion of the public hearing.
g. If the public hearing is a quasi-judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity to respond to, and/or rebut, comments made by members of the public and to many any brief closing comments.
h. Councilmembers may also pose additional questions to City staff and/or applicants/appellants before proceeding to the step outlined below:
i. The City Council may then deliberate on the matter until such time as the City Council is ready to entertain a motion to close the public hearing and vote on the matter.
i. If the City Council wishes to receive additional information before taking action on the matter, the City Council may move to reopen the public hearing so that the City Council may receive additional information. The City Council may also move to continue the public hearing to an upcoming meeting date so that City staff may gather additional information requested by the City Council or engage with the applicant/appellant on issues raised during the public hearing.

2.9 PUBLIC HEARING ITEMS
When applicable law requires the conduct of a public hearing as part of the City Council’s consideration and approval of a matter, the City Council shall conduct a public hearing and comply with all statutorily prescribed meeting notice and hearing procedures. Such public hearings shall allow for public comment before action may be taken on the matter and such public comment shall be separate from the public comment afforded under the Public Statements portion(s) of the agenda. Written comments submitted before the start of the public hearing shall be distributed to the City Councilmembers. The City Council reserves the right to conduct public hearings on other non-quasi-judicial or non-ministerial matters for which public hearings are not otherwise required provided the conduct of such hearing does not conflict with any other applicable laws or does not constitute a June 8, 2026 Special CC Mtg Page 434 of 478
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violation of a person's right to due process or equal protection under State or federal law.

2.10 NON-AGENDA ITEMS
No matters other than those appearing on the posted agenda shall be acted upon by the City Council except as permitted under the Brown Act. Any request to place a matter of business on a future agenda must be made in accordance with paragraph b of Section 2.2. A proposal to create an Ad Hoc Committee for a matter or topic not directly related to the City Council's consideration and deliberation of an agendized action item must be agendized at a future meeting date before final action to create the Ad Hoc committee and to appoint its members can be taken.

2.11 CONCLUDING A MEETING VS. ADJOURING (CARRYING-OVER) A MEETING PURSUANT TO GOVERNMENT CODE SECTION 54955.
a. Closing a Meeting. To close any meeting of the City Council because all agendized business has been completed or otherwise addressed, the presiding officer shall ask the City Councilmembers present if there is any opposition to adjourning the meeting and if there is no such opposition, the presiding officer shall declare the meeting adjourned thereby closing the meeting. If there is opposition to ending the meeting, the presiding officer shall then move to adjourn (close) the meeting and if there is a second, the City Council shall vote on the motion to adjourn (close) the meeting.
b. If the City Council intends to Adjourn (i.e., continue or carry-over) a meeting in the manner prescribed by Government Code Section 54955 to some date other than the next regular meeting date, the presiding officer shall ask the City Council members present if there is any opposition to adjourning the meeting to a specific date, time and location and if there is no such opposition, the presiding officer shall declare the meeting so adjourned and direct the City Clerk to satisfy all noticing requirements prescribed by Government Code Section 54955. If there is opposition to adjourning the meeting as proposed, the presiding officer shall then move to adjourn the meeting and if there is a second, the City Council shall vote on the motion to adjourn as originally proposed by the presiding officer. The presiding officer may also entertain motions prescribing alternatives.

3. PRESIDING OFFICER

3.1 PRESIDING OFFICER
The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Vice Mayor shall so preside. In the absence of both the June 8, 2026 Special CC Mtg Page 435 of 478
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Mayor and Vice Mayor, the City Council shall elect a temporary Presiding Officer to serve until the arrival of the Mayor or Vice Mayor or until adjournment.

3.2 CALL TO ORDER; LACK OF A QUORUM
a. The meeting of the City Council shall be called to order by the Mayor or if the Mayor is absent, the Vice Mayor. In the absence of both the Mayor and the Vice Mayor, the meeting shall be called to order by the City Clerk, whereupon the City Clerk shall immediately call for the selection of a temporary Presiding Officer.
b. If, as of the posted start time of a meeting, less than a quorum of the City Council is present, those members present (or the City Clerk if no members are present) may:
i. Wait for a reasonable amount of time for a sufficient number of City Council members to arrive; and/or
ii. Adjourn the meeting in the manner prescribed under Government Code Section 54955, including simply adjourning the meeting to the next regular meeting date.
c. If, prior to the start time of a meeting, it is confirmed by the City Clerk that a quorum will not be achieved for the meeting, the City Clerk shall promptly post a notice of adjournment advising that the meeting has been cancelled for lack of a quorum. Such notice shall also specify whether the business of the cancelled meeting will simply be carried over to the next regular meeting date or whether such business will be carried over to an adjourned meeting within the meaning of Government Code Section 54955.

3.3 PARTICIPATION OF PRESIDING OFFICER
Although the Presiding Officer is primarily responsible for the conduct of the meeting, he/she may move, second and debate from the Chair, subject only to such limitations of debate as are imposed on all Councilmembers, and shall not be deprived of any of the rights and privileges of a Councilmember by reason of being the Presiding Officer.

3.4 STATEMENT OF THE MOTION OR QUESTION
The Presiding Officer may verbally restate each motion or question immediately prior to commencing deliberation on the motion/question or calling for the vote on the same to ensure that all voting members understand what is being moved.

Following the vote, the Presiding Officer (or City Clerk) shall announce whether the motion carried or failed and may summarize the action taken by the City Council before proceeding to the next item of business.

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3.5 SIGNING OF DOCUMENTS
The Mayor shall sign all ordinances, resolutions and other City Council-approved legal documents that must be signed by a Mayer. Except where the authority to execute a contract or other legal instrument has been delegated to the City Manager or a City Department head by ordinance or other City Council action, the Mayor shall also sign contracts for the City. In the absence of the Mayor, the Vice Mayor shall sign all such documents as have been adopted and approved by the City Council. In the absence of the Mayor and Vice Mayor, the temporary Presiding Officer shall sign all such documents.

3.6 MAINTENANCE OF ORDER
The Presiding Officer with the assistance of the sergeant-of-armsis responsible for the maintenance of order and decorum at all times. No person shall be allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks should be addressed to the Presiding Officer.

3.7 DURATION OF MEETING
If a meeting exceeds four hours in duration, the Presiding Officer may call for a motion to adjourn all remaining items of business to:
i. An adjourned meeting within the meaning of Government Code Section 54955;
ii. A special meeting; or
iii. The next regular meeting. For purposes of this section, the four-hour limit is inclusive of any special meeting, adjourned regular meeting or adjourned special meeting held immediately before or after a regular meeting.

4. RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER
The Presiding Officer shall determine all Points of Order subject to the right of any Councilmember to appeal to the City Council. If an appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” in which event a majority vote shall govern and conclusively determine such question of order.

4.2 DECORUM AND ORDER – COUNCILMEMBER
a. Councilmembers shall accord the utmost courtesy to each other, to City employees, and to the general public appearing before the City Council and shall refrain at all times from derogatory remarks.

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b. Every Councilmember desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine discussion to the question under debate.
c. Every Councilmember who has been recognized to speak by the Presiding Officer and who wishes to pose a question to the administrative staff should address questions through the City Manager or City Attorney who shall be entitled to either answer the inquiry directly or to designate some member of the staff for that purpose.
d. A Councilmember, once recognized, shall not be interrupted while speaking, unless called to order by the Presiding Officer, or a Point of Order is raised by another Councilmember, or the speaker chooses to yield to questions from another Councilmember.
e. If a Councilmember is called to order while speaking, he/she shall cease speaking immediately until the question of order is determined; and if ruled out of order shall remain silent or shall alter his remarks so as to comply with rules of the City Council.
f. Any Councilmember may move to require the Presiding Officer to enforce the rules. A majority of the City Council shall require enforcement of the rules if the Presiding Officer has refused.

4.3 DECORUM AND ORDER – EMPLOYEES
Members of the Administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the City Council.

The City Manager shall ensure that all City employees observe such decorum. Any staff member, including the City Manager, desiring to address the City Council or members of the public shall first be recognized by the Presiding Officer. All remarks should be addressed to the Presiding Officer and not to any one individual Councilmember or public member.

4.4 DECORUM AND ORDER – PUBLIC
The City Council, elected by the public, must be free to discuss and address issues confronting the City in an orderly environment. Although Government Code Section 54954.3(c), prohibits the City Council from prohibiting public criticism of the policies, procedures, programs or services of the City, or of the acts or omissions of the City Council, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including, but not limited to, conduct that:
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when it is their turn to speak;
ii. Prevents members of the audience from hearing or seeing the proceedings; and/or
iii. Speaking off topic or speaking beyond the allotted speaking time limit.

Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. Unrecognized remarks from the audience, clapping, stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner will not be allowed and will be considered out of order.

4.5 ENFORCEMENT OF DECORUM
The Chief of Police shall be ex officio sergeant-at-arms for the City Council but may delegate such duties to any one or more sworn police officers of the City as needed. The sergeant-at-arms and those delegated sergeant-at-arms responsibilities shall carry out all orders and instructions given to him by the Presiding Officer for the purpose of maintaining decorum in the City Council Chambers. Per Government Code Section 54957.95, the Presiding Officer may order the sergeant-of-arms to remove any person who persists with disruptive behavior following an initial warning and may also order the sergeant-of-arms to immediately remove anyone, without warning, who engages in behavior that constitutes a true threat of force within the meaning of Government Code Section 54957.95.

4.6 CONFLICTS OF INTEREST
a. State law prohibits Councilmembers from participating in certain governmental decisions that may come before the City Council when the governmental decision can have a material and reasonably foreseeable effect (good or bad) on an a financial interest of the Councilmember and the effect is unique from the effect the decision will have on the public generally (California Political Reform Act, Government Code Section 81000 et seq. and See also the Common Law Conflict of Interest Doctrine which can have broader application). In other instances, a Councilmember’s interest in a contract that may come before City decision-makers for approval may prevent City decision makers from approving the contract at all, even if the interested Councilmember agrees to recuse himself/herself from voting on the contract (Government Code Section 1090). State law also prohibits Councilmembers from voting on certain matters before the City Council that affect the interests of campaign contributors (Government Code Section 84308). The preceding summary of laws is not exhaustive and the fact that an applicable law is not expressly referenced in these policies does relieve a Councilmember from complying with such laws.

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b. A conflicted Councilmember is not only prohibited from voting on the matter for which he/she has a conflict, the Councilmember must also refrain from participating in any pre-decisional planning, discussion, deliberation and/or strategizing on the matter with City staff and his/her City Council colleagues and refrain from efforts to influence City Council colleagues and others participating in the decision-making process.

Direction: Staff to make reference with the exception of the City Councilmember making public comment in above paragraph.
c. As the analysis of conflicts laws as applied to individual circumstances can be complex, nuanced and often fact-specific, Councilmembers are strongly encouraged to be alert to potential conflicts and consult with the City Attorney, the Fair Political Practices Commission or their own legal counsel whenever there is a concern about a conflict and well in advance of any City Council consideration of the matter. Failure to comply with State laws can expose a Councilmember to significant penalties and other legal liabilities, including criminal liability.
d. If a Councilmember has a disqualifying conflict of interest, he/she must recuse himself/herself from participating in the matter. In the context of a City Council meeting this means that the Councilmember must state the nature of the conflict on the records and step down from the dais, except in the case of matters to be approved on the Consent agenda. It is also noted that abstention from a matter is not the same as recusal because in abstaining the Councilmember remains on the dais, is counted toward the quorum and is therefore deemed to be participating in the making of the decision.

4.7 LIMITATIONS OF DEBATE
No Councilmember should be allowed to speak more than once upon any one subject until every Councilmember choosing to speak has spoken. A Councilmember who does not have the floor may interject and address the Presiding Officer with the following:

i. Questions of Privilege (e.g., audience members cannot hear, issue with conditions in the chambers or member needs to excuse himself/herself); ii. Points of Information (e.g., to get simple brief clarification on procedures or simple clarifying information related to the business at hand); or iii. Points of Order (e.g., to enforce rules of decorum or to disagree with Presiding Officer’s application of procedures).

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4.8 DISSENTS AND PROTESTS
During that portion of the agenda entitled General City Council Comments and Liaison Updates, Any Councilmember shall have the right to express dissent from, or protest to, any action of the City Council and request that the reason be entered into the minutes. Councilmembers should refrain from prolonged discussion or protest when roll call on the matter is being taken, however, incidental to voting Yes, No or Abstain the Councilmember may preface his/her vote with a very brief, concise and succinct statement of their reasoning.

4.9 PROCEDURES IN ABSENCE OF RULES
Where these policies are silent as to a matter of procedure, the Presiding Officer may refer to Robert’s Rules of Order for guidance in making a ruling, provided that the ruling may be overturned by majority vote of members present. The foregoing notwithstanding no procedures shall be followed that violate applicable State or federal law.

5. ADDRESSING THE CITY COUNCIL

5.1 MANNER OF ADDRESSING THE CITY COUNCIL
a. During the public comment portion of a regular meeting, members of the public may address the City Council on agenda items before consideration or on any subject matter within the City Council’s jurisdiction. Members of the public who are physically present must address the City Council from the speaker’s podium and members of the public participating remotely must do so through the two-way remote participation means established by the City.

No member of the public may begin speaking without first being recognized by the Presiding Officer or the City Clerk in the case of those participating remotely. All remarks and questions must be addressed to the City Council as a body and not to any individual Councilmember, City employee or member(s) of the audience.

Direction: City staff to provide clarifying language on addressing the City Council. b. Any member of the public who wishes to address the City Council in person shall present the City Clerk with a speaker’s card, stating his/her name. To facilitate staff, follow up, the speaker may also provide his/her address.

Members of the public may call-in to the telephone number listed on the agenda, using the meeting ID and Passcode. When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment. Comments will be heard in the order received June 8, 2026 Special CC Mtg Page 441 of 478
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and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.
c. Public Remote Participation: Effective January 1, 2026, members of the public may address the City Council remotely for all meetings of the City Council in the manner prescribed under the Brown Act as amended by Senate Bill 707 (Durazo) (“SB 707”) and these policies. The City shall have sole discretion as to the technological means most practical and feasible for allowing members of the public to participate remotely. All restrictions, limitations and rules applicable to members of the public who address the City Council in person shall apply to those addressing the City Council remotely, unless otherwise mandated under SB 707.
d. Remote Participation Disruption Policy: It shall be the policy of the City Council to adopt a procedure to manage disruptions to two-way remote participation tools during Brown Act meetings to comply with SB707. The following procedure shall constitute the adopted policy of the City for meetings of all bodies of the City subject to the Brown Act and these instructions shall be included in all posted agendas:

Pursuant to Senate Bill 707, each qualified legislative body shall provide two-way remote participation, ensuring public
participation, not only in person but also through a two-way phone or video platform that includes but is not limited to Zoom or Microsoft Teams. In the event of a disruption that makes two-way remote participation not possible during a meeting, the legislative body shall recess for no less than one hour to make good faith efforts to restore service. If service cannot be restored after one hour, the legislative body shall adopt, by roll-call vote, a formal finding affirming that reasonable efforts were taken to resolve the disruption and that resuming the meeting serves the public interest more than further delaying it to find a resolution. To the extent lawfully agendized closed session matters appear on the agenda of the disrupted meeting, the body reserves the right to recess to closed session to address those agendized closed session items during the one-hour recess to mitigate delays in the transaction of business.
e. In lieu of in-person or remote comments, members of the public may also submit comments in writing to include in the record, which must be received by the City Clerk’s Office no later than 12:00 p.m. on the day of the meeting to be provided to the City Council and made available for public review. The City Clerk will not read written comments.
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consideration. For a special meeting, members of the public may only address the City Council concerning items listed on the agenda.5.2 TIME LIMITATION

AND TRANSLATION
a. Time Limits: Except as otherwise required under Government Code Section 54954.3(b)(2), Any member of the public addressing the City Council, whether during the Public Statement portions of the agenda or as part of a separate public hearing, shall limit his/her address to three (3) minutes. The Presiding Officer or majority of the City Council, reserves the right to shorten speaker time as reasonable and appropriate because of the presence of a large number of people wishing to speak on a matter, the volume of business before the City Council or other similar circumstances.
b. Time Limits and Translation: Paragraph A notwithstanding, as required by Government Code Section 54954.3(b)(2), each legislative body of the City that is subject to the Brown Act shall provide at least twice the allotted time to a member of the public who utilizes a translator. The foregoing notwithstanding, as provided under Government Code Sectio 54954.3(b)(3), the legislative body shall be under no obligation to provide twice the allotted time when simultaneous translation equipment is used that allows the legislative body to hear the translated public testimony simultaneously.
c. Facilitating Third-Party Translation: As provided under Government Code Section 54953.4(b)(2)(B), the City is under no obligation to provide interpretation of any public meeting. Nevertheless, per Government Code Section 54953.4(b)(2)(A), the City Council shall reasonably assist members of the public who wish to translate a public meeting into any language or wish to receive interpretation provided by another member of the public, so long as the interpretation is not “disrupting” to the meeting, as defined in Government Code Section 54957.95. Per Government Code Section 54957.95(b)(1), “disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following: (i) q failure to comply with reasonable and lawful regulations adopted by a legislative body or any other law; and/or (ii) engaging in behavior that constitutes use of force or a “true threat of force” within the meaning of Government Code Section 54957.95(b)(2). The City Clerk shall publicize instructions on how to request assistance which may include any of the following, as determined by City Council:
(1) Arranging space for one or more interpreters at the meeting location; (2) Allowing extra time during the meeting for interpretation to occur; and (3) Ensuring participants may utilize their personal equipment or reasonably access facilities for participants to access commercially June 8, 2026 Special CC Mtg Page 443 of 478
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available interpretation services. As provided under Government Code Section Government Code Section 54953.4(b)(2)(C);
i. The City Council is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided in the manner described above; and
ii. No action shall be commenced or maintained against the City Council arising from the content or accuracy of any interpretation facilitated, assisted with, or provided in such manner.

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE
After a motion has been made, no member of the public shall address the City Council without securing permission of the Presiding Officer or by a majority vote of the City Council.

5.4 WRITTEN CORRESPONDENCE
The City Manager is authorized to receive and open all mail addressed to the City Council as a whole and give it immediate attention to the end that all administrative business, not necessarily requiring City Council action, may be disposed of between City Council meetings. Any communication requiring City Council action will be reported to the City Council at its next regular meeting together with a report and recommendation of the City Manager. The City Manager is authorized to open mail addressed to individual Councilmembers, unless specifically requested otherwise from an individual member.

6. MOTIONS

6.1 POLICY OBJECTIVE
To ensure orderly, full and fair deliberation on matters for which City Council action is sought, the following rules shall govern the making, discussion and voting on motions during City Council meetings.

6.2 OPPORTUNITY TO ASK QUESTIONS AND COMMENT BEFORE MOTIONS Councilmembers shall refrain from making motions on any agendized matter under consideration until the Presiding Officer has:
i. Recognized and given all members of the City Council an opportunity to ask questions and offer comment on the matter; and
ii. Opens the floor for the making of motions. Once all members of the City Council have had an opportunity to ask questions and/or comment on a matter, the Presiding Officer will then open the floor for the making of motions.

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Direction: Staff to add language where if it is a Council item, they should be able to make a motion first.

6.3 MAKING OF MOTIONS.

All motions shall require a second in order to be voted upon. Before a motion is seconded, the Presiding Officer may recognize Councilmembers who wish to make points of order, privilege or inquiry. When a motion is made and seconded, the Presiding Officer may state (i.e., recite the motion under consideration) before deliberation on the motion or voting.

Direction: Staff to add references to 1st round of discussion, 2nd round of discussion is option, opens for motion, a member can ask for additional round of discussion then the Presiding Officer can ask for informal majority vote for Council to reopen the discussion, if not then proceed to roll call; City Attorney to return with language regarding Roberts and Rosenbergs rules state on all of Section 6.

6.4 WITHDRAWAL OF MOTIONS
A Councilmember may withdraw his/her motion at any time prior to a vote on the motion, without the concurrence of the Councilmember who seconded the motion. If the motion is withdrawn it is deemed removed from consideration and will not be voted on.

6.5 DIVISION OF MOTION
If a motion contains two or more divisible propositions, the Presiding Officer may (unless appealed by another Councilmember), divide the same into two separate motions.

6.6 PRECEDENCE OF MOTIONS
When a main motion is before the City Council, no other main motion shall be entertained except the following:
a. Adjourn
b. Fix Hour of Adjournment
c. Table
d. Previous Question
e. Amend
f. Postpone

6.7 MOTION TO ADJOURN (NOT DEBATABLE)
A motion to specify a definite hour to which the subject meeting shall be adjourned is undebatable and unamendable, except as to the time set.

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6.8 MOTION TO FIX HOUR OF ADJOURNMENT
A motion to specify a definite hour to which the subject meeting shall be adjourned is undebatable and unamendable, except as to the time set.

6.9 MOTION TO TABLE
A motion to table shall be used to temporarily bypass the subject and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be “taken from the table” at any time prior to the end of the next meeting.

6.10 MOTION TO CALL FOR THE PREVIOUS QUESTION
Such a motion shall be used to close debate on the main motion and shall be undebatable. If the motion fails, debate shall be reopened if the motion passes, a vote shall be taken on the main motion.

6.11 MOTION TO AMEND
A motion to amend shall be debatable only as to the amendment. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order.

6.12 MOTION TO CONTINUE
Motions to continue to a definite time shall be amendable and debatable as to suitability of postponement and time set for postponement.

6.13 GENERAL CONSENT
Unless otherwise required as noted in Section 7.2, the City Council may by general, unanimous or silent consent do business with less regard for formal motions.

Where there appears to be no objection, the formality of voting can be avoided by the Presiding Officer asking if there is any objection by any Councilmember to the proposed action, and, if there is none, the Presiding Officer shall announce the result. The action thus taken is by general consent of the City Council.

7. VOTING

7.1 VOTING PROCEDURE
Motions shall be adopted by voice vote, roll call vote or by the general consent/“no objection” method, as described in Section 6.11. The results of the vote shall be entered in full in the minutes.

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The order of a roll call vote shall be designated by the City Clerk, with the Mayor voting last.

Except as otherwise provided herein, the “no objection” method for expediting lengthy agendas may be used unless any Councilmember requests a voice or roll call vote. The approval of the motion in the minutes shall be reflected as a “no objection” vote or that the motion “passed unanimously”.

Roll call votes shall be taken on all ordinances, resolutions, or orders for the payment of money unless the vote is unanimous.

Motions requiring a 4/5ths affirmative vote should be announced by City staff prior to City Council consideration of the motion.

7.2 VOTING
Every ordinance, resolution or order for the payment of money requires three affirmative votes (with the exception of urgency ordinances, which require four affirmative votes). Any member may change his vote on any item before the next order of business. The votes shall be lost motions and may be reconsidered.

7.3 FAILURE TO VOTE
Abstentions shall not be counted as a yes or no vote.

7.4 RECONSIDERATION
Any Councilmember who voted with the majority may move a reconsideration of any action, provided the:
(i) Motion is made at the same meeting as the action to be reconsidered was taken;
(ii) It is seconded; and
(iii) Action to be reconsidered is one that may be lawfully reconsidered.

In addition to the foregoing, where the action to be reconsidered was the main subject of a quasi-judicial proceeding (e.g., a land use appeal or entitlement application etc.), a motion for reconsideration may only be made if the applicant, appellant or other party whose interest was the subject of the proceeding is still present and is given an opportunity to address the City Council on the motion to reconsider and, if the motion to reconsider was successful, any alternative action taken by the City Council.

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reconsideration thereof shall be made without unanimous consent of the City Council.

7.5 RESCISSION
Any Councilmember may make a motion to rescind (i.e., undo) a prior action of the City Council, provided:
i. The motion is seconded; and
ii. The action to be rescinded is one that may legally be rescinded.

Any Councilmember may second the motion to rescind. A motion to rescind:
i. Does not bring a matter back for further consideration or debate if adopted, it simply nullifies the prior action;
ii. Can be brought at anytime, subject to any legal limitations or restrictions on the ability of the City Council to rescind a prior action; and iii. May be made by any Councilmember.

8. RESOLUTIONS

8.1 RESOLUTIONS PREPARED IN ADVANCE
Where a resolution has been prepared in advance, the procedure shall be:
staff/City Council report (if needed), discussion (if needed), motion, second, City Council votes, and results declared. All resolutions shall be read in full, unless the full reading is waived by unanimous consent of the City Council. Items of the Consent Calendar are automatically deemed to have the full reading waived by common consent.

8.2 RESOLUTIONS NOT PREPARED IN ADVANCE
Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Attorney or City Manager to prepare a resolution for presentation at the next City Council meeting. Resolutions shall be approved in accordance with Government Code.

9. ORDINANCES

9.1 ORDINARY APPROVAL OF ORDINANCES.

Per Government Code Section 36934:
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(second reading);
b. The second reading of an ordinance may not occur within 5 days of the first reading;
c. Second readings may only occur at regular or adjourned regular meetings; and d. All ordinance must be read in full either at the time of introduction (first reading) or at the time of adoption/approval (second reading), except in either of the following circumstances:
i. When, after reading the title, further reading is waived by regular motion adopted by majority vote; or
ii. If the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or approval/adoption.

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e. If the motion to approve an ordinance for first reading was unanimous, the second reading of the ordinance may be agendized under the Consent Calendar. Following the second reading approval of an ordinary ordinance, the City Clerk shall comply with all notice and publication requirements called for under the Government Code or any other statutes governing the subject matter of the ordinance. Per Government Code Section 36937, ordinary ordinances become effective 30 days from the date the ordinance was approved/adopted for second reading.
f. Per Government Code Section 36936 all ordinances require a recorded majority vote of the total membership of the City Council irrespective of the number of City Councilmember’s present (i.e., a minimum of three (3) votes in favor of the ordinance are needed).
g. When applicable law requires the conduct of a public hearing as part of the approval process for an ordinance, the City Council shall conduct a public hearing and comply with all other noticing and publication requirements required by law.

9.2 URGENCY ORDINANCES; INTERIM ORDINANCES.

Ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code Section 36937(b); and interim ordinances within the meaning of Government Code Section 65858, including extensions of the same take effect immediately without the need for a second reading or a 30-day waiting period before becoming effective. The City shall comply with all noticing, publication, public hearing and finding requirements for all such ordinances.

10. [RESERVED]

11. REORGANIZATION

11.1 SELECTION OF MAYOR AND VICE MAYOR
Annually, the City Council shall undertake a reorganization to choose one of its members to serve as Mayor and another to serve as Vice Mayor. The dates for undertaking the annual reorganization shall be as follows:
(a) In even numbered years, the City Council, as mandated by Government Code Section 36801, shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Sections 10262 and 10263 of the Elections Code and, following the declaration of the election results and the installation of elected officials, choose one of its members as Mayor, and one of its members Vice Mayor.

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(b) In odd numbered years, the City Council shall meet at the first regular meeting date falling on or immediately following the one-year anniversary of the date of the prior year reorganization.
(c) Nothing herein shall be deemed or construed to prohibit any person from serving any number of consecutive terms as Mayor or Vice Mayor.

The following procedure shall be used:

Election of Mayor:
a. City Clerk opens the nominations for the position of Mayor b. Nomination(s) is/are made for Mayor, and seconded
c. Hearing no objections, motion to close nominations
d. City Clerk conducts a roll call vote and each Councilmember announces his/her vote selection for Mayor from among the nominees. e. The first nominee to receive at least 3 votes shall be the City Council appointee for Mayor.
f. If no nominee succeeds in obtaining 3 or more votes, the City Council by majority vote may agree on some alternative means of selecting the Mayor from among the remaining nominees, including methods of chance, drawing names, removing one or more Councilmembers from consideration, and/or vacating the current seat.

Election of Vice Mayor: (City Clerk to follow steps a-f above)

11.2 SELECTION OF CITY COUNCIL LIAISONS AND DELEGATES
After the procedure prescribed in Section 11.1 has been completed, the Mayor, with the consent of a majority of the City Council, may appoint new City Council liaisons/delegates to the various City Committees and Commissions, or as liaison/delegate to any other organization as may be appropriate. Nothing in this Section would prohibit the Mayor, with approval of a majority of the City Council from making changes or other appointments during any other time.

11.3 REORGANIZATION CITY COUNCIL MEETING
The reorganization meeting shall be limited to reorganization-related matters, the consent calendar matters, ordinance that require a second reading of a previously introduced ordinance, any matters the City Council has previously directed to be heard at the reorganization meeting, and any urgent matters identified by City staff that cannot reasonably be postponed to the next City Council meeting.

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12. COMMITTEES

12.1 GENERAL
The Mayor may, subject to concurrence of a majority of the City Council: (a) designate standing and ad hoc committees (collectively “Committee”); and (b) make appointments to all committees.

Each standing committee shall consist of two (2) Councilmembers. An ad hoc committee may consist of either one or two Councilmembers.

12.2 PURPOSE
The primary purpose of each Committee is to provide a forum for the thorough vetting of matters within the committee’s subject matter jurisdiction, before they are presented to the City Council. A secondary purpose is to provide guidance to City staff on matters within the committee’s subject matter jurisdiction, enabling staff to obtain interim guidance as they develop and refine matters for presentation to the City Council. The objective is to eliminate, to the extent possible, those situations where the City Council is forced to deal with large and difficult issues at their meetings without any prior formal discussion or analytical input to guide staff’s work product.

Ad hoc committees shall have a clear and definite scope and will be dissolved upon completion of the scope, unless otherwise extended by the City Council with a new scope. Ad hoc committees are less formal than standing committees and are therefore not subject to the requirements of the Ralph M. Brown Act.

12.3 LIMITATIONS ON AUTHORITY
a. No committee may approve a contract or expenditure of funds. b. No committee may provide any direction to City staff, the City Attorney, or consultants engaged by the City, except that a City Council standing committee may provide such direction at a duly noticed meeting of a standing committee, where such direction concerns a matter that is within the subject matter jurisdiction of the standing committee, such direction does not conflict with the policies or direction established by the City Council, and where such direction will not result in an expenditure of resources in excess of the applicable amounts allocated in the approved annual budget.

12.4 APPLICABLE LAWS AND REGULATIONS
All City Council standing committees shall comply with the requirements of the Ralph M. Brown Act. All City Council standing committees shall comply with the procedures set forth in Sections 1 through 5, inclusive, of this Procedural Manual, June 8, 2026 Special CC Mtg Page 452 of 478
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to the extent reasonably practicable. In the event of any conflicts between the provisions of Sections 1 through 5 and the provisions of this Section 12, the latter shall control.

12.5 MEETING DATE AND TIME
By agreement of both members, each standing committee shall establish a time and place for regular meetings, as required by the Ralph M. Brown Act. In order to minimize the extra demands on City staff, and to maximize public participation, each standing committee shall, to the maximum extent possible, conduct its business at the regularly scheduled meeting.

12.6 QUORUM
Only one member of a committee must be present in order to establish a quorum.

The scheduling of meetings so as to facilitate the participation of both members of a two-person committee is strongly encouraged.

12.7 STAFFING
The City Manager shall appoint a staff member to be the primary staff liaison for each standing committee. The designated staff liaison shall coordinate all meetings of the standing committee, ensure that each meeting is audio recorded and cause the recorded audio to be delivered to the City Clerk upon completion of the meeting. The recorded audio shall be retained by the City Clerk for the same period as recorded audio of City Council meetings. The designated staff liaison shall work with the City Manager to ensure that the appropriate staff member(s) attend the meetings of the standing committee, and that the recommendations provided by the standing committee is carried out.

12.8 AGENDAS
The agenda for all regular meetings of a standing committee, with all background staff reports, shall be available to the public at the meeting and 72 hours in advance of the regular meeting (24 hours in advance of a special meeting) at the City Clerk’s office. The Agenda may be amended in accordance with State law, prior to any meeting.

When the City Council desires to have an item placed on an agenda for an upcoming meeting of a standing committee, the City Council shall provide the designated staff liaison with that directive at a meeting of the City Council. At that time, the City Council may also charge the designated staff liaison with the responsibility for conducting preliminary research and collecting/preparing any written materials that may aid the Committee in its discussion of the matter.

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12.9 REPORT ON ACTIVITIES OF STANDING COMMITTEES
The agendas for City Council meetings shall include a section entitled Standing Committee Updates. The Committee Chair is responsible for making a brief report on the activities of the committee to the full City Council. If there is nothing to report, then “Nothing to Report” is an acceptable comment. All written materials presented to a standing committee are public records, and shall be maintained as directed by the City Clerk.

13. PROCEDURE FOR FILLING CITY COUNCIL VACANCIES

13.1 If a vacancy occurs to any City Council seat, the vacancy may be filled by appointment or by special election in compliance with Government Code Section 36512(b). The filling of vacancies by appointment shall be subject to the restrictions of Government Code section 36512(d)(1) which prohibits the filling of a vacancy by appointment if the appointment would result in a majority of the members serving on the City Council being appointees.

13.2 If the City Council elects to fill a vacancy to a City Council seat by appointment, any appointment shall be made in subject to the following procedures:

13.3 a. At a regular or special meeting of the City Council, the City Council shall direct the City Clerk to make an application available, at the earliest possible date and time, for individuals interested in being appointed to the vacant City Council seat, and establish a reasonable due date for the applications. b. At a regular or special meeting of the City Council, the City Council will allow all applicants to address the City Council for the purpose of stating their experience and qualifications for being granted the appointment. The City Council shall determine the uniform amount of time candidates will receive to address the City Council.
c. Following the presentations by potential appointees, the City Council will receive comment from interested members of the public.
d. Following public comment, the City Council may commence deliberation on one of the following options:
i. Make an appointment to fill the vacant City Council position and direct the City Clerk to administer the Oath of Office; or
ii. Defer making an appointment until Councilmembers have had additional time to consider the applicants, and a further opportunity should they wish to interview the finalists one-on-one.
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not fill the vacancy by appointment within 60 days from the date of the vacancy or fails to call an election within 60 days from the date of the vacancy, the vacant seat shall automatically be filled by election as provided under Government Code section 36512 and other applicable laws.

14. PRIORITY GOAL SETTING MEETING

14.1 The City Council shall hold a special study session every year during the budget process to set priorities and goals for the subsequent fiscal year. The purpose of setting goals and priorities is to provide the City Manager with guidance for allocating funds in the City Manager’s Proposed Budget. a. City Council goals articulate city-wide long-term strategic goals and objectives that the organization strives to achieve over the next three to five years. Goals tend to remain relatively stable over time.
b. Priorities are specific short-term items that are reasonably achievable in the upcoming fiscal year. Priorities typically fit within city-wide goals but provide more specific focus for the upcoming fiscal year.

14.2 When setting goals and priorities, City Council shall take into consideration staff resources available to accomplish said goals and priorities. The goals and priorities should be reviewed semi-annually (i.e., twice a year) with the City Manager and updated to reflect goals and priorities that are reasonably attainable given limited staff resources.

15. OFFICIAL LETTERHEAD AND OTHER STATIONERY USE POLICIES

15.1 AUTHORIZED USE OF LETTERHEAD
Official City letterhead or any other official Stationery of the City must be used with care to avoid misunderstandings, including but not limited to, misrepresentations of official City Council-approved policies or actions. When authorized or otherwise directed by a majority of the City Council at a duly noticed meeting of the City Council, official City letterhead and/or other official Stationery may be used by members of the City Council to communicate official City Councilapproved action or policy. Without the prior approval of the City Council but subject to the restrictions and requirements of this Section below and Section

15.3, an individual Councilmember may use official City letterhead and/or other official Stationary for the following purposes, provided the Councilmember makes clear in the correspondence that he or she is communicating in his or her individual capacity and not on behalf of the City or the City Council as a body to:
i. Acknowledge the receipt of communications submitted to the Councilmember by members of the public;
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ii. Offer simple congratulations or appreciation to members of the public for their civic involvement or personal achievements which reflect positively on the San Fernando community;
iii. Offer simple condolences and/or best wishes to members of the public who have endured personal hardship or loss;
iv. Respond to inquires by members of the public seeking publicly available and non-privileged information about City programs or services; v. Request information from other public agencies or non-City organizations; or vi. Express personal support for legislation or other public policies or initiatives, provide it is made clear by the Councilmember that the Councilmember is expressing such support in his or her individual capacity and not on behalf of the City Council as a body.

15.2 UNAUTHORIZED USE OF OFFICIAL LETTERHEAD OR OTHER OFFICIAL STATIONERY In addition to any other prohibition set forth under this Chapter, elsewhere in this Manual, under the San Fernando Municipal Code or State law or Federal law, no member of the City Council communicating with any other person or entity through the medium of official City letterhead or other official Stationery of the City, may represent that he or she is communicating or otherwise acting in a representative capacity for the City Council or the City or communicating a position or opinion in the name of the City Council or the City unless the City Council has been expressly authorized to do so by a majority of the City Council at a duly noticed meeting of the City Council. The City Council reserves the right to request that any communications using City letterhead or other City Stationery which are issued in the name of the City Council or the City must be reviewed and vetted by the City Council as a body at a duly noticed meeting of the City Council before the communication is disseminated. Under no circumstances may City letterhead or other official Stationary be used in any manner that:
i. Would constitute a violation of Government Code Section 8314, Government Code Section 82041.5 or any other applicable statute or regulation governing the use of public resources; or
ii. Discloses confidential or privileged information that a Councilmember has acquired in his or her official capacity as a member of the City Council where such disclosure may only be made with the consent of the City Council acting as a body and such consent has not been formally granted by the City Council acting as body.

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15.3 PREPARATION OF COMMUNICATIONS USING OFFICIAL LETTERHEAD OR OTHER

OFFICIAL STATIONERY
It shall be the official policy of the City to have all City Councilmember communications using official City letterhead or other official Stationery prepared by secretarial staff of the City Manager’s office, with prior verbal or written notice by the requesting Councilmember to the City Manager. City secretarial staff may not commence the drafting of such communications until the City Manager has confirmed either verbally or in writing that the City Manager has been notified of a Councilmember’s request to communicate using official City letterhead or other official Stationery of the City. The City Manager reserves the right to review all such communications before they are disseminated to verify compliance with these policies, and the City Manager further reserves the right to seek input and direction from the City Council at a duly noticed meeting of the City Council before authorizing staff to disseminate any such communications. Councilmembers shall not receive personalized official letterhead or Stationery nor shall Councilmembers be entitled to maintain their own stock of letterhead or Stationery or maintain electronic templates of such Stationery. The rights and duties of the City Manager under this Chapter shall be delegated to the person who has been formally designated by the City Manager or a majority of the City Council to act in place of the City Manager during any period time in which the City Manager is on vacation, on extended leave or is otherwise physically unable to discharge his or her duties at the time the request is made.

15.4 COUNTERFEIT LETTERHEAD OR STATIONERY
Except as may otherwise be allowed under City Council Ordinance No. 1724 approved April 2, 2024, no member of the City Council may affix the City seal or any other City logo on any personal letterhead, Stationery or any other written document, whether or not such letterhead, Stationery or document is transmitted in paper form or electronically. All such written communications improperly bearing the City seal or any other City logo shall be deemed unauthorized and counterfeit.

15.5 DEFINITIONS
a. “City seal” shall have the same meaning as set
forth under Section 1-13 of the San Fernando
Municipal Code as the same may be amended
from time to time. The City seal as described
under Section 1-13 appears as follows:

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b. “City logo(s)” shall have the same meaning as set
forth under Section 1-13 of the San Fernado
Municipal Code as the same may be amended
from time to time. City logos as described
include the following depictions:

16. STATEMENTS OF ECONOMIC INTEREST

16.1 FORM 700 STATEMENT OF ECONOMIC INTERESTS OVERVIEW
One of the main laws designed to prevent self-dealing in governmental decisionmaking is the Political Reform Act of 1974 (the PRA). The PRA is codified under the California Government Code. The PRA requires that most state and local government officials disclose their personal income and assets, as well as disqualify themselves from participating in certain governmental decisions that may impact their personal economic interests. As required under the PRA, local elected officials must annually disclose their economic interests through a form referred to as the Form 700 – Statement of Economic Interests (the Form 700).

The Form 700 is filed annually with the City Clerk. Any member of the public is permitted to inspect and copy a Form 700 during normal business hours.

Members of the City Council and the Planning and Preservation Commission shall be mindful of PRA requirements to complete an annual Form 700 and to complete the same upon assuming and departing from public office also as required under the PRA.

16.2 FILING OF FORM 700
Pursuant to Assembly Bill 1170 signed by the Governor on September 6, 2024, effective January 1, 2025, Statements of Economic Interests (Form 700) filed by a Councilmembers must be filed electronically with the FPPC using the FPPC’s electronic filing system. The FPPC is the filing officer for Councilmembers.

Councilmembers should consult with the City Clerk and the FPPC regarding applicable filing deadlines. For questions regarding e-filing or login ID and password, Councilmembers may email [email protected]. For specific questions about reporting requirements, Councilmembers should contact the FPPC at [email protected] or 1-866-ASK-FPPC.

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SECTION 17. MISCELLANEOUS

17.1 CONSULTATION WITH CITY ATTORNEY
a. Any Councilmember should be able to contact and consult with the City Attorney to discuss any matter within the subject matter jurisdiction of the City, and for general information regarding conflict of interest issues, FPPC filing requirements, ethics-related issues and the like, without such information having to be shared with other Councilmembers, unless the City Attorney is ethically required to disclose such information to the full City Council as a whole pursuant to applicable State Bare Rules or other applicable laws. Councilmembers and staff may also consult with the City Attorney to obtain non-confidential information or clarification on matters of potential interest to the Councilmember without such inquiry or information having to be shared with the full City Council, unless the City Attorney is ethically required to disclose such information to the full City Council. Furthermore, the City Attorney, in his/her discretion and professional judgement, may also share such information with the full City Council if it relates to or otherwise informs:
i. A matter that is currently being considered by the City Council or that is agendized for consideration at an upcoming meeting of the City Council; or
ii. A topical and/or hotly contested matter of concern or interest to all Councilmembers or to the larger San Fernando community. The City Attorney shall notify a Councilmember in advance if he/she believes such information should be shared with all members of the City Council. It is also understood that by communicating with individual Councilmembers in such a manner, no attorney-client relationship shall exist, or be created, as between the City Attorney and individual Councilmembers. b. Work to be performed by the City Attorney which is requested by an individual Councilmember requiring substantial research or activity (more than five (5) hours) should be assigned based on approval by the City Manager.

17.2. COMMUNICATIONS BETWEEN COUNCILMEMBERS AND EMPLOYEES a. Purpose: This policy established the procedure for:
i. Staff contacts initiated by Councilmembers; and
ii. Councilmember contacts initiated by employees.

This policy is intended to establish clear and proper channels of communication between Councilmembers and employees and to promote the efficient use of staff time.

June 8, 2026 Special CC Mtg Page 459 of 478
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b. Councilmember-Initiated Contacts. Each Councilmember shall comply with the provisions of Section 2-123 (Relations with council) of the San Fernando Municipal Code (hereinafter, "Section 2-123") with respect to interactions between the Councilmember and subordinate employees of the City Manager.

Section 2-123 provides in relevant part:

The City Council and its members shall deal with the administrative services of the city only through the City Manager, except for the purpose of inquiry, and neither the City Council nor any member of the City Council shall give orders to any subordinates of the City Manager. For purposes hereof, "inquiry" means any and all communications short of giving orders, directions, or instructions to any member of the administrative staff. Such staff members shall provide all information reasonably requested by any councilmember. The City Manager shall take orders and instructions from the City Council only when sitting in a duly convened meeting of the city council and no individual councilmember shall give any orders or instructions to the city manager….” c. Employee-Initiated Contacts. When an employee is required to make contact with a Councilmember in the course of the employee’s performance of his/her official job duties, a Councilmember may participate in such employeeinitiated contact, provided the employee was authorized to initiate such contact by his or her department head or the City Manager. All requests by employees other than department heads to speak to a Councilmember regarding City related business shall be submitted to their department head or the City Manager for consideration. The request will include the subject matter and the reason necessitating the contact. Employees are not to contact Councilmembers directly regarding non-City business on City time; failure to comply with this directive may result in disciplinary action. The foregoing does not prevent employees from contacting Councilmembers on purely personal/social matters unrelated to the discharge of the employee’s official duties.
d. Miscellaneous.
i. Individual Councilmembers shall refrain from initiating communications or other similar contacts with any representative of City collective bargaining units for the purpose of negotiating with such bargaining units on the City’s or City Council’s behalf in outstanding contract negotiations. A Councilmember shall not hold himself or herself out as the City’s designated labor negotiator or as someone speaking on the City Council’s behalf, unless he or she has been appointed to act in such capacity by the City Council.

June 8, 2026 Special CC Mtg Page 460 of 478
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ii. In the event of an unsolicited communication or contact initiated by any representative of a City collective bargaining unit (including any City employee acting in a representative capacity on behalf of his or her bargaining unit) during outstanding contract negotiations, the Councilmember shall refrain from disclosing any privileged or otherwise confidential information or documentation to the bargaining unit representative, including, but not limited to, any privileged or confidential information obtained in closed session. During such unsolicited communications or contacts, Councilmembers shall refrain from providing any promises or assurances as to the outcome of any negotiations and shall promptly disclose any information or documentation provided to the Councilmember by the bargaining unit representative that is pertinent to the negotiations to the City Manager so that it may be shared with, and vetted by, the full membership of the City Council, the City Manager and the City’s designated labor negotiator(s). Nothing in this paragraph shall be construed to grant permission to an individual Councilmember to disclose any information or documentation that is privileged or otherwise confidential at any other time, including times when the City is not engaged in contract negotiations with any one or more of its collective bargaining units.

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ATTACHMENT “B”
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The following requested edits are being worked on and will return to a future City Council meeting.

City Attorney to prepare additional edits as follows:

Section 3.7 Duration of Meeting
Add language to include a “temperature check” on continuing pass four hours in duration
Section 4.2 Decorum and Order – Councilmember
Return with language regarding speaking order and allow Councilmembers one (1) pass per item per meeting
Section 4.6 Conflicts of Interest
Add reference to allow exception for City Council to make public comment; Section 6.3 Making Motions
Replace “will” with “may”
Add reference to 1st round of discussion, 2nd round of discussion is optional, opens for motion, a member can ask for additional round of discussion then the presiding officer can ask for informal majority vote for council to reopen the discussion, if not then proceed to roll call;
Section 9.3 through Section 10 All to be reviewed by City Attorney and return with updated edits
Section 17.1 Miscellaneous
Return with either a resolution repealing City Attorney contact policy and incorporate wording in procedure manual
Add language to state that the City Attorney shall mention to the member that this information may need to be disclosed to other Councilmembers Section 17.2 Section c. - add language showing the distinction between staff sentiments versus grievances and on what members are required to report.

Section 1.7 – Closed Session Confidentiality
Add verbiage that handouts from Closed Session do not leave Closed Session unless voted to leave Closed Session;
Add that documents for personnel matters do not leave Closed Session and mark items as Confidential
Section 1.8d Quorum, Vote Requirements
Section d. Add verbiage listing most common super majority statutes or scenarios Return with language regarding Robert’s & Rosenberg’s rules and edit all sections of Section 6; Return with additional information on public comment – on Councilmembers unable to respond to public comments;
Add language about public comments for Special meetings must only be regarding the items agendized for the meeting;
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ATTACHMENT “B”
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Add Section under Miscellaneous on suggested speaking order regarding Commissioners (including past elected officials) at City events and on not speaking within 30-60 days before an election, providing options on what is fair for everyone; Return on process on which Councilmember inherits the outgoing Councilmembers Commissioners; and
Return with Council speaking order at events, suggestion of Mayor may allow for speaking order change at special events; example: Council is introduced first, Dignitaries after Council, unless it’s the representative then there is no need to have them speak; Return with reference to allow Councilmembers to exchange City Council related funds such as the Community Investment Funds, Travel Funds amongst each other.

Councilmember Mendoza provided wording regarding adding a topic under Section 17 Miscellaneous regarding Councilmember safety at City Hall.

The following edits were made based on City Council direction as a result of the May 18, 2026 City Council meeting on certain Sections of the Procedural Manual:

Section 1.6 Closed Session – Matters of Discussion
Remove roman numerals at the end – placed in error.

Section 1.7 Closed Sessions Confidentiality
Staff to return with clarifying language on what can be disclosed out of Closed Session meetings.

Section 1.9 Unexcused Absences, Section b.

Add “City Clerk” between the words “the, and shall”; and Add language that allows for a second opinion by the City Council Section 2.1 Agendas
b. Remove the word “internet” throughout
d. Insert designee after City Clerk “shall post agendas for all …” Section 2.2 Agenda Deadline
Keep original language and include last sentence of new language:
“the City Council shall be under no obligation to agendize any item requested by a member of the public and no individual Councilmember shall be obligated to place a written request on the agenda as on of his or her items.” Section 2.7 Keeping and Approval of Minutes
Format section following the a., b., c. structure.

Section 2.8 Public Hearings
i. Replace “shall” with “may”
Section 3.2 Call to Order; Lack of Quorum
Remove hyphen from Vice Mayor throughout document for consistency Section 3.4 Statement of Motion or Question
Replace “passed” with “carried”
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ATTACHMENT “B”
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Section 3.5 Signing of Documents
Replace “by a mayor” with “by the Mayor”
Section 4.8 Dissents and Protests
Remove Board Member reference; and replace “voicing their dissent” to “prolonged discussion”
Section 5.1 Manner of Addressing the City Council
Replace “Presiding Officer” with “City Clerk” in the sentence “first being recognized by the City Clerk”
Section 5.2 Time Limitation and Translation
Delete part d. that states “The Presiding Officer shall have the discretion but not the obligation to allow members of the public to comment on items appearing on the agenda under Administrative Reports and Consent Calendar sections of the agenda.” Section 6.2 Opportunity to Ask Questions and Comment before Motions Delete last language, “the Presiding Officer will ask Councilmember if they have any additional questions and/or comments. If there are no additional questions or comments, the Presiding Officer will then open the floor for the making of motions.” Section 7.3 Abstention
Add wording “Abstentions shall not be counted as a yes or no vote” Section 8.2 Resolutions Not Prepared in Advance
Resolutions shall be approved in accordance with the California Government Code Section 11.1 Selection of Mayor and Vice Mayor
Remove Mayor Pro-Tem replace with vice Mayor;
Section 17.2 Communications between Councilmembers and Employees b. - the ending “manager…” is not an error and reads properly c. - add language showing the distinction between staff sentiments versus grievances and on what members are required to report.

Staff was directed to include Commission updates first during Staff Communications at City Council meetings.

June 8, 2026 Special CC Mtg Page 464 of 478
From: Mary Mendoza
To: Julia Fritz; Kanika Kith
Subject: Councilmember Safety, Access, and Use of City Facilities Policy Date: Thursday, June 4, 2026 2:17:39 AM
Hi Julia and Kanika,
Here is the facilities use policy I came up with. If it requires adjustments or it is too broad or contains too much information, let me know so I can make adjustments as needed.

City of San Fernando
Councilmember Safety, Access, and Use of City Facilities Policy Purpose
The purpose of this policy is to promote the safety of Councilmembers, City staff, City officials, and the public, while ensuring the appropriate, transparent, and efficient use of City facilities and resources.

1. Safety During City Council Meetings
The City shall take reasonable measures to provide a safe and orderly environment during City Council meetings.

Safety measures may include coordination with City staff, the Police Department, and emergency responders, as appropriate.

Councilmembers, staff, and members of the public shall conduct themselves in a manner that promotes a respectful and safe meeting environment.

2. Safety During Regular Business Hours
City Hall shall maintain reasonable procedures to support the safety of Councilmembers, staff, visitors, and City officials.

Visitors conducting business with Councilmembers may be subject to standard visitor procedures established by the City.

Councilmembers are encouraged to notify appropriate staff when scheduling meetings with large groups or visitors in City facilities.

3. After-Hours Access to City Facilities
Councilmembers may access City facilities after normal business hours for official City business.

A Councilmember who intends to remain in a City facility for more than a brief period after hours shall notify the City Manager, designee, or San Fernando Police Department ATTACHMENT "C"
June 8, 2026 Special CC Mtg Page 465 of 478
of their presence and the purpose of their visit. Such information is needed for transparency purposes for the public.

Such notification is intended solely for safety, emergency response, and building occupancy awareness.

Councilmembers shall comply with all building security and alarm procedures.

4. Use of City Facilities
City facilities, including Council Chambers, conference rooms, and community rooms, shall be used for official City business.

Councilmembers wishing to use City meeting spaces shall coordinate scheduling through the appropriate City staff to ensure availability and avoid scheduling conflicts.

City facilities shall not be used for personal, private, campaign, or non-City-related activities unless otherwise authorized by City policy.

5. Transparency and Accountability
Meetings conducted in City facilities by Councilmembers shall relate to official City business, constituent services, governmental matters, or community issues.

Councilmembers shall utilize City resources and facilities in a manner that promotes transparency, accountability, and public trust.

The City may establish reasonable visitor sign-in or facility-use procedures to support safety, security, and operational awareness.

Policy Statement
Councilmembers are entrusted with the responsible use of public facilities and resources. All use of City facilities shall promote safety, transparency, accountability, and the efficient conduct of City business while protecting the interests of the public, City staff, and elected officials.

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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: June 8, 2026
Subject: Discussion Regarding San Fernando Christmas Parade 2026 RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council consideration and direction to staff regarding the designation of EMPRENDE as the official organizing entity and the development of a partnership framework necessary to successfully implement the San Fernando Christmas Parade 2026.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the June 8, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration June 8, 2026 Special CC Mtg Page 469 of 478
City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.3 (10/2025) | Page 1 of 1

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Patty Lopez Coucilwoman
San Fernando Christmas Parade 2026
The purpose of agendizing this item is to present a proposal for the return of the San Fernando Christmas Parade 2026, which would mark the revival of a beloved community tradition that has not been held in many years. The item requests City Council consideration of EMPRENDE as the official organizing entity responsible for planning, coordinating, and producing the event in partnership with the City.

EMPRENDE has demonstrated a strong commitment to community engagement, cultural programming, and economic development through events that bring residents, businesses, and community organizations together. Designating EMPRENDE as the official organizer would provide a dedicated and experienced community partner to lead the effort while working collaboratively with City staff, public safety agencies, local schools, businesses, and community groups.

The return of the Christmas Parade presents an opportunity to strengthen community pride, celebrate the City's diversity and traditions, increase visibility for local businesses, and create a family friendly event that encourages residents and visitors to gather in the spirit of the holiday season. As the first parade in many years, the event has the potential to become a signature annual tradition that reflects the values and identity of the City of San Fernando. ✔
City Council consideration and direction are requested regarding the designation of EMPRENDE as the official organizing entity and the development of a partnership framework necessary to successfully implement the San Fernando Christmas Parade 2026.

June 8, 2026 Special CC Mtg
ATTACHMENT "A"

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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: June 8, 2026
Subject: Discussion Regarding Office 133 Councilmember Workspace Improvements RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to direct staff to provide essential office appliances, including a microwave, coffee maker, and refrigerator, in Office 133 to support Councilmembers and improve the functionality of the office as a workspace and meeting area.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the June 8, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration June 8, 2026 Special CC Mtg Page 473 of 478
City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.3 (10/2025) | Page 1 of 1

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Patty Lopez Councilwoman
Office 133 – Council Member Workspace Improvements
Discussion regarding the provision of basic office amenities and equipment, such as a microwave, coffee maker, and refrigerator, to enhance the functionality of Office 133 as a dedicated workspace and meeting area for council members and to support the efficient performance of official responsibilities.
✔
Recommend providing essential office appliances, including a microwave, coffee maker, and refrigerator, in Office 133 to support council members and improve the functionality of the office as a workspace and meeting area.

ATTACHMENT "A"
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: June 8, 2026
Subject: Discussion Regarding City Event Permitting and Facility Reservation Process RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to direct staff to establish a clear and efficient process for event applications and facility reservations. The process should include a defined timeline for acknowledging receipt of applications, confirming facility availability, reviewing requests in a timely manner, and providing applicants with approval or denial decisions within a specified timeframe. Staff responsibilities and points of contact should also be clearly identified to ensure consistent communication and customer service.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the June 8, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration June 8, 2026 Special CC Mtg Page 477 of 478
City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.3 (10/2025) | Page 1 of 1

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Patty Lopez Coucilwoman
City Event Permitting and Facility Reservation Process
Review and clarification of the City's event permitting and facility reservation process, including staff responsibilities, applicant guidance, and coordination for the use of parks, facilities, and public spaces.
✔
Recommend establishing a clear and efficient process for event applications and facility reservations. The process should include a defined timeline for acknowledging receipt of applications, confirming facility availability, reviewing requests in a timely manner, and providing applicants with approval or denial decisions within a specified timeframe. Staff responsibilities and points of contact should also be clearly identified to ensure consistent communication and customer service.

ATTACHMENT "A"
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