San Fernando City Council
October 5, 2026

45 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 186 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 0 CalOES
OOVERNQR•S o,f'ICE

OF EMERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(b) If any funds other than federal appropriated funds have been paid or wlll be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL "Disclosure Form to Report Lobbying", in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be Included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and§§ 7324-7328) which limit the political activities of employees whose principal employment activfties are funded in whole or in part with federal funds.

Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation, or policy without the express written approval from the California Governor; s Office of Emergency Services (Cal OES) or the federal awarding agency.

4. Debarment and Suspension
As required by Executive Orders 12549.and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property:

46 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 187 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 OCalOES
GOV tlfl!Dll·S OFFICE

OF EMERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(cl Are not presently indicted for or otherwise crimihally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (4) (b} of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non~Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to nondiscrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.} 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), Which prohibits discrimination on the basis of sex in any federally funded educational program or activity:
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 1210let seq.), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Partl00. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units - i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators) - be designed and constructed with certain accessible features (See 24 C.F.R. § 100.2~

Oocusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 EJCalOES

BOVE NOR'S OFFICE

OF EMERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non .. Disaster Preparedness Grant Programs
(h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors:
(j} California Public Contract Code§ 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; (k} OHS policy to ensure the equal treatment of faith-based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in
6 C.F.R. Part 19;
(I) The California's Fair Employment and Housing Act (FEHA) (California Government Code § § 12940-12957), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute (s) that may apply to this application.

Civil Rights Policies for Program Beneficiaries and Subrecipients of DHS funding, pertaining to the following are available on the Cal OES website:
• Non-discrimination in Programs & Services
• Reasonable Accommodation for Program Beneficiaries
• Language Access Policy

48 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 189 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 OCalOES
GOVERNOR'$ o,,1cE

OF EMERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.l.the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) The California Environmentol Quality Act (CEQA) (California Public Resources Code §§ 21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines {California Code of Regulations, Title 14, Division 6, Chapter 3, § § 1 5000-15387};
(c) The Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) The Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
{e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA} of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmentaland human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental srondords:
(h) Executive Order 11738 instituted to assure thot each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P .L. 93-205);

49 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 190 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A157A1t39BF5 Cal OES ·GOV!RNOR'S (I' ICE

OF EMERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.):
(1) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended {42 U.S.C. §§7401 et seq.); and
(mlfhe Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

The Applicant shall not be: l) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease-anddesist order pursuant to section 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.

8. Audits
For subrecipients expending $1,000,000 or more in federal grdnt funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and C.F,R., Part 200, Subpart F Audit Requirements.

9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations conducted by OHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller Generaf of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.
1 o. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.

11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance.

50 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 191 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157A1 0 9BF5 Cal OES
OOVERNOR'S O~flCE
OF EMER8ENCY SERVICES
CONTRACT NO. 2393
PY 2024 Standard Assurances for Cal OES Federal
Non-Disaster Preparedness Grant Programs

12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) {P .L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply With the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R.

Part 25, Appendix A.

13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and§ 4310.

14. Human Trafficking
The Applicant will comply with the requirements of Section l 06{g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: ( 1) engaging in trafficking [n persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3} using forced labor in the oertormonce of the award or subawards under the award.

15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Ad (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety SJandards Act {40 U.S.C. §§ 327-333), regarding labor stondords for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply to employees of institutes of higher learning (IHE), hospitals and other nonprofit organizations.

16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code§§ 3700 et seq.

51 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 192 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A157A
0 19BF5 Cal OES
GOVERNOR'S 0FFIC
OF EM.EROENCY SE VICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non .. Disaster Preparedness Grant Programs

17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and Ill of the Uhiform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P .L. 91-646) which provide for fair and equitable treatment of persons displqced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P .L. 93·234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section l 06 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 197 4 ( 16 U .S.C. § 469a-1 et seq.): and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant Y{ill:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency- with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

52 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 193 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 GCalOES
OOVl:RNO 'S OFl"IC

OF EMERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talki17g, unless to make an emergency call to 911, law enforcement, or similar services.

20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code § 7920.000 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.

21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22. Activities Conducted Abroad
The Applicant must coordinate with appropriate government authorities when performing project activities outside the United States and obtain all appropriate licenses, permits, or approvals.

23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PIL the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of the PII they collect. The Applicant may refer to the OHS Privacy Impact Assessments:. Privacy Guidance and Privacy Template as a useful resource.

53 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 194 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A157A19BF5 OCalOES
GOVERNOR'S Qs;FIC

OF EMERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

24. Copyright
Recipients must affix the applicable copyright notices of 17 U.S.G. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so.

25. Duplicative Costs
Applicants are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)).

However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal financial assistance award terms and conditions.

26. Energy Polley and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt.

Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See 0MB Circular A-129.

28. Fly America Act of 1974
The Applicant must comply with Preference for United States Flag Air Carriers:
(a list of certified air carriers can be found at: Certificated Air Carriers List I US Department of Transportation, https://www.transportation.gov/policy/aviationpolicy/certificated-air-carriers-list) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 197 4 ( 49 U .S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.

54 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 195 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 OCalOES
GDVl!flNOR'S OFFIC~

OF EMERGENCY SE-RVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

29. Hotel end Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 197 4, cs amended, 15 U.S.C. § 2225a.

30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources.

31. Patents and Intellectual Property Rights
Recipients are subject to the Bovn-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements} and the standard potent rights douse set forth at 37 C.F.R. § 401.14.

32.SAFECOM
If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical stondords that ensure and enhance interoperable communications.

33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and United States law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws.

34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the Applicant's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the

55 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 196 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 OCalOES
GOVERNOR'S QFf'ICE

OF EIC'ERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.

35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c,

36. Use of OHS Seal, logo, and Flags
The Applicant must obtain written permission from DHS prior to using the DHS seals, logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials.

37. Performance Goals (HSGP and NSGP)
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual. the Applicant must demonstrate how the grant-funded project addresses the core capability gap associated with each project. The capability gap reduction must be addressed in the Project Description of the BSIR for each project.

38. Applicability of OHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.

39. Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
The Applicant must comply with the "Build America, Buy America" Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless:

56 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 197 of 378 Oocusign Envelope 10: 2518CO68-0630-4O59-A86F-64A 157A 19BF5 OCalOES
GOVEIH~OR'S OJFIC

OF EMERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) All iron and steel used in the project are produced in the United States - this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (b) All manufactured products used in the project are produced in the United States - this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and /c) All construction materials are manufactured in the United States - this means that all manufacturing processes for the construction material occurred in the United States.

The "Buy America" preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases.

40. E.O. 14074-Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouroqed to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing.

57 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 198 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393 QCalOES
Gl>VERNOfl'S OfFICt!

OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc.

Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.

Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.

All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: ( 1 ) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted obove.

All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by the DHS Standard Terms and Conditions 2024, Version 2, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fy 15-dhs- standard-terms-and-conditions, The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.

Applicant: LA-LB UASI
Signature of Authorized Agent: --~--,'j'-+--=+- · _
Printed Name of Authorized Agent: __ G_a_b_rie_la_v_. J_a_ss_o _ Title: Director of Grants and Finance Date: 1/15/2025
------------------

58 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 199 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157A 19BF5 CONTRACT NO. 2393

EXHIBIT C
59 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 200 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
National
Priority
,.,,,..

P,ojoct
Leao ,
_..,.
..... U••n. --I 1Offlcll --I> I 1u Ju"""""'°" - ·-- Dloc Solution Sub-aolutio n &pendtb.u9Cata,go,yl~"sTot81 .._..lllmhTocaJ AlG 22 82 31 U'3 San Fernando Polee Station SeCL.li ty • Physica l Access Control LE Equipment Physical Security Enhancement E, NIA 82,98 2.00
60 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 201 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393

EXHIBIT D
61 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 202 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64 Jl.157 A 19BF5 CONTRACT NO. 2393
LA/LB UASI Modification Request Form
Please fill out the Modification Request Fann. and associated Project Timeline. and submit it to your Grant Specialist. Include the project details for each line# affected by the modification request. For new line #'s being created, leave the Project Letter, Item#, and Sub-Line# columns in the 'Modified To' section blank- your Grant Specialist will assign them. You MUST include the reason for the modification request. Your Grant Specialist will advise If your modification request requires additional lnfonnalion. Additionally, you MUST attach a completed ledger(s) with the proposed changes. Fonnulas are embedded in the Fann to automatically calculate the$ Change, and the Fann Is balanced when the Totals (highlighted yellow) in the 'Modified From' and the 'Modified To' sections are equal. Modification requests are submitted to CalOES on a monthly basis. To be considered for that month's modification request, please submit by the 15th of each month.

I..15-411I.13.i IS CLSSS . .4.1511..iJIISSP_\ CL
~
.
'"
Line I IPro, Name
From
Solution ISub-solutlon
Train
s Before !After !Change
$
Action IAPPR I
From $
From $
From $
Project I Item
Letter # I Line # I Project Name I Investment Justification (IJ) I Disc lsolutlon ISub-solutlon Is eetont S After $Change !Action APPR# To I I I I I I I I I$ - $ - $
To I I I I I I I I I$ - $ - $
To I I I I I I I I I$ - $ - $
To I I I I I I I I I$ - $ - $
UASI 24 Exhibit D 1 of 1
62 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 203 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393

EXHIBIT E
63 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 204 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A157A19BF5 CalOES
OOVUNOR'S o,,,ea

OF EMERGENCY SERVICES
CONTRACT NO. 2393

REQUEST FOR NONCOMPETITIVE PROCUREMENT AUTHORIZATION
Grant Program: List the grant the procurement being charged to.

List the grant award
number(s) - if multiple
awards, list each award
number separately, and FIPS #: Cal OES assigned FIPS # of the Grant Award No.(s): number. Continue using direct subrecipient. these numbers to link remaining information in
this section to applicable
orcnt award.

Subrecipient Name: List the name of the Cal OES direct subrecipient.

If Subaward, list second-tier Subrecipient:

If applicable, list the name of the second-tier
Subrecipient (entity initiotlno the procurement).

List the project number(s) Feedback# (If applicable): If applicable, list Project No.(s): the CSTI assigned feedback number(s) for for this procurement. the HSGP related training(s).

Project Title(s): List the project title(s).

Enter the requested
Requested Amount: amount(s) under the Contract Total: Enter the contract total.

Grant award(s).

Vendor:

List the name of the vendor that is providing item(s)/service(s) for this procurement.

Please complete the following questions based on the entity making the purchase.

1. Describe what the proposed vendor/contractor will provide:

Provide a short synopsis about what you are attempting to purchase.

2. Has Cal OES approved a noncompetitive procurement for this item(s)/service(s) in the past?
□Yes □No
If Yes, attach the most recent Cal OES approval letter and Noncompetitive Procurement Authorization form.

No further supporting documentation needed, at this time.

3. Is this noncompetitive procurement being made under a multi-year contract? Is the term of the contract longer than one year?
□Yes □No
If No, proceed to question 6.

4. If Yes to Question 3, has Cal OES approved a noncompetitive procurement in the past under this multi-year contract?

64 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 205 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
□Yes □No
If No, proceed to question 6.

5. If Cal OES has previously approved a noncompetitive procurement under this multiyear contract, have there been any modifications since that approval? Have there been any amendments to the contract such as an extension or increase in the contract amount since the last approval?
□Yes □No
Note: A price/cost analysis must be performed with every procurement above the Simplified Acquisition Threshold (SAT) including modifications. Modifications include any change to the original contract, including extensions.

If Yes, proceed to question 8.

If No, proceed to question 10.

6. Indicate which of the following circumstances resulted in your organization's need to enter into a noncompetitive contract and describe the details of those circumstances for this request under the following below.

Choose one of the following and insert the details of those circumstances on the form. • The item is available only from a single source. (Describe and detail the process used to make that determination.)
• A public necessity or emergency for the requirement will not permit a delay resulting from competitive solicitation. (Describe the necessity or emergency. Provide details.) • After solicitation of a number of sources, the competition was determined inadequate. (Describe the solicitation process that determined competition was inadequate. Provide details including the length of the solicitation.)

7. Describe your organization's standard procedures when considering a noncompetitive procurement, including the conditions under which a noncompetitive procurement is allowed, and any other applicable criteria (i.e., approval requirements, monetary thresholds, etc.).

Insert here the description of your organization's procurement procedures, including approval thresholds, and noncompetitive procurement approval procedures.

8. Attach a copy of the cost/price analysis for this procurement or contract modification if above the SAT.

9. Do you have documentation to support profit negotiation? Documentation to be retained in subrecipient procurement file. □Yes □No

65 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 206 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157A 19BF5 CONTRACT NO. 2393
Note: Profit must be negotiated for each contract in which there is no price competition and in all cases where cost analysis is performed.

10. Certification:

This ls to certify that, to the best of our knowledge and belief, the data furnished on this form is accurate, complete and current. We further certify that this procurement has followed local procurement policies, and state and federal guidelines. We understand that any fraudulent information contained on this form may affect the allowablllty of federal funding for this item and/or have an effect on future Cal OES funding for this organization.

Purchasing Name: Signature: Date:

Agent: Purchasing Agent of entity
conducting procurement.

Primary Name: Signature: Date:

Subrecipient: This should be Cal OES' direct
Subrecipient.

Cal OES Internal Use Only
Date Submitted:

Procurement Type: □Single Source □Public Emergency □Inadequate Competition Attachments enclosed:

D Previous Approval Letter
D Previous Noncompetitive Procurement Authorization Request form for this item(s)/service(s) D Cost/Price Analysis
D Other Supporting Documents:

Program Representative Review - Comments:

Unit Chief Review - Comments:

D Approved D Denied
Grants Procurement Compliance Manager - Comments:

Grants Procurement Compliance Manager: Date:

66 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 207 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157A 19BF5 CONTRACT NO. 2393

67 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 208 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5

DEPARTMENT OF HOMELAND SECURITY
Federal Emergency Management Agency

ENVIRONMENTAL AND HISTORIC PRESERVATION SCREENING FORM
CONTRACT NO. 2393
0MB Control Number: 1660-0115
Expiration: 3/31/2026
Paperwork Burden Disclosure Notice
Public reporting burden for this data collection is estimated to average 7.2833 hours per response. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form.

This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid 0MB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, Washington, DC, 20472, Paperwork Reduction Project (1660-0115).

PRIVACY NOTICE
The collection of this information is authorized by the National Environmental Policy Act of 1969, as amended, Pub. L. No. 91-190, § 102, 42 U.S.C. §§ 4321-4347; and National Historic Preservation Act of 1966, as amended, Pub. L. No. 89-665, § 102, 16 U.S.C. § 470.

This information is being collected for the primary purpose of determining eligibility and administration of FEMA Preparedness Grant Programs and to ensure compliance with existing laws and regulations regarding the environment and historic preservation.

The disclosure of information on this form is required by law and failure to provide the information requested may delay or prevent the organization from receiving grant funding.

Directions for completing this form: This form is designed to initiate and facilitate the environmental and historic preservation (EHP) compliance review for your FEMA preparedness grant-funded project(s). FEMA conducts its EHP compliance reviews in accordance with National Environmental Policy Act (NEPA) and other EHP-related laws and executive orders. In order to initiate EHP review of your project, you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPO) along with all other pertinent project information. Failure to provide requisite information could result in delays in the release of grant funds. Be advised that completion of this form does not complete the EHP review process. You will be notified by FEMA when your review is complete and/or if FEMA needs additional information.

This form should be completed electronically. The document is available in both Word and Adobe Acrobat (pdf) formats at this website: b.t1g_;LL www.fema.gov/1ibrary/viewRecord.do?fromSearch=fromsearch&id=4802. The following website has additional guidance and instructions on the EHP review process and the information required for the EHP review: https://www.fema.gov/environmental-planning-and-historicpreservation-compliance.

Submit the completed form through your grant administrator who will forward it to [email protected]. Please use the subject line:

EHP Submission: Project Title, location, Grant Award Number (Example, EHP Submission: Courthouse Camera Installation, Any Town, State, 12345; 2011-SS-0xxxx).

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

68 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 209 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
SECTION A. PROJECT INFORMATION
OHS Grant Award Number: ------------------
Grant Program:

Recipient:

Recipient POC:

Mailing Address:

E-Mail:

Sub-recipient:

Sub-recipient POC: ------------------
Mai Ii n g Address:

E-Mail:

Estimated cost of project:

Project title: -----------------
Project location (physical address or latitude-longitude):

Project Description. Provide a complete project description. The project description should contain a summary of what specific action is proposed, where ii is proposed, and how it will be implemented. Include a brief description of the objectives the project is designed to accomplish (the purpose), and the reason the project is needed. Use additional pages if necessary. If multiple sites are involved, provide the summary for each site:

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

69 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 210 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
SECTION B. PROJECT TYPE
Based on the proposed project activities, determine which project type applies below and complete the corresponding sections that follow.

For multi-component projects or those that may fit into multiple project types, complete the sections that best apply and fully describe all major components in the project description. If the project involves multiple sites, information for each site (such as age of structure, location, ground disturbance, etc.) must be provided. Attach additional pages to this submission, if needed.

1. D Purchase of equipment. Projects in this category involve the purchase of equipment that will require installation on or in a building or structure. Complete other portions of Section B as needed. Complete Section C.1.

2. D Training and exercises. Projects in this category involve training exercises with any field-based components, such as drills or full-scale exercises. Complete Section C.2.

3. □

4. □

5. □

6. □

7. □
Renovations/upgrades/modifications or physical security enhancements to existing structures. Projects in this category involve renovations, upgrades, retrofits, and installation of equipment or systems in or on a building or structure. Examples include, but are not limited to: interior building renovations; electrical system upgrades; sprinkler systems; vehicle exhaust systems; closed circuit television (CCTV) cameras; security fencing; access control for an area, building, or room; bollards; motion detection systems; alarm systems; security door installation or upgrades; lighting; and audio-visual equipment (projectors, smart boards, whiteboards, monitors, displays, and projector screens). Complete Section C.3.

Generator installation. Projects in this category involve installation of new or replacement generators, to include the concrete pads, underground fuel and electric lines, and if necessary, a fuel storage tank. Complete Section C.4.

New construction/addition. Projects in this category involve new construction, addition to, or expansion of a facility. These projects involve construction of a new building, or expansion of the footprint or profile of a current structure. Complete Section C.5.

Communication towers, antennas, and related equipment. Projects in this category involve construction of new or replacement communications towers, or installation of communications-related equipment on a tower or building or in a communications shelter or building. Complete Section C.6.

Other. Projects that do not fit in any of the categories listed above. Complete Section C.7.

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

70 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 211 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
SECTION C. PROJECT TYPE DETAILS
Check the box that applies to the proposed project and complete the corresponding details.

1. D Purchase of equipment. If the entire project is limited to purchase of mobile/portable equipment and there is no installation needed, this form does not need to be completed and submitted. a. Specify the equipment, and the quantity of each:
b. Complete Section D.

2. D Training and exercises. If the training is classroom and discussion-based only, and is not field-based, this form does not need to be completed and submitted.
a. Describe the scope of the proposed training or exercise (purpose, materials, and type of activities required):
b. Provide the location of the training or exercise (physical address or latitude-longitude): _ c. Would the training or exercise take place at an existing facility which has established procedures for that particular proposed training or exercise, and that conforms with existing land use designations?
• If yes, provide the name of the facility and the facility point of contact (name, telephone number, and e-mail address):
• If no, provide a narrative description of the area where the training or exercise would occur (e.g., exercise area within four points defined by latitude-longitude coordinates):
• Does the field-based training/exercise differ from previously permitted training or exercises in any way, including, but not limited to frequency, amount of facilities/land used, materials or equipment used, number of participants, or type of activities?
• If yes, explain any differences between the proposed activity and those that were approved in the past, and the reason(s) for the change in scope:
• If no, provide reference to previous exercise (e.g., FEMA grant name, number, and date):
d. Would any equipment or structures need to be installed to facilitate training?
• If yes, complete Section D.

3. D Renovations/upgrades/modifications, or physical security enhancements to existing structures. If so, Complete Section D.

D Yes 0 No
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

71 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 212 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157A 19BF5 CONTRACT NO. 2393

4. □ Generator installation.
a. Provide capacity of the generator (kW):
b. Identify the fuel to be used for the generator (diesel/propane/natural gas):

C. Identify where the fuel for the generator would be stored (e.g. stand-alone tank, above or below ground, or incorporated in generator):
d. Complete Section D.

5. □ New construction/addition.
a. Provide detailed project description (site acreage, new facility square footage/number of stories, utilities, parking, stormwater features, etc):
b. Provide technical drawings or site plans of the proposed project: D Attached c. Complete Section D.

6. □ Communication towers, antennas, and related equipment. a. Provide the current net height (in feet above ground level) of the existing tower or building (with current attached equipment):
b. Provide the height (in feet above ground level) of the existing tower or building after adding/replacing equipment:

Complete Items 6.c through 6.q below ONLY If this project Involves construction of a new or replacement communications tower. Otherwise continue to Section D.

C. Provide the ground-level elevation (feet above mean sea level) of the site of the proposed communications tower:
d. Provide the total height (in feet above ground level) of the proposed communications tower or structure, including any antennas to be mounted:
• If greater than 199 feet above ground level, state why this is needed to meet the requirements of the project:
e. Would the tower be free-standing or require guy wires? D Free standing D Guy wires • If guy wires are required, state the number of bands and the number of wires per band:
• Explain why a guyed tower is needed to meet the requirements of this project:
f. What kind of lighting would be installed, if any (e.g., white strobe, red strobe, or steady burning)?
g. Provide a general description of terrain (e.g., mountainous, rolling hills, flat to undulating):
h. Describe the frequency and seasonality of fog/low cloud cover:

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

72 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 213 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
i. Provide a list of habitat types and land use at and adjacent to the tower site (within½ mile), by acreage and percentage of total (e.g., woodland conifer forest, grassland, agriculture, water body, marsh):
j. Is there evidence of bird roosts or rookeries present within ½ mile of the proposed site? • Describe how presence/absence of bird roosts or rookeries was determined:

D Yes 0 No
k. Identify the distance to the nearest wetland area (e.g., forested swamp, marsh, riparian, marine) and coastline if applicable:

I. Distance to nearest existing telecommunication tower:
m. Have measures been incorporated for minimizing impacts to migratory birds? D Yes 0 No • If yes, describe:
n. Has a Federal Communications Commission (FCC) registration been obtained for this tower? D Yes 0 No • If yes, provide Registration #:
• If no, why?
o. Has the FCCE106 process been completed?
p. Has the FCC Tower Construction Notification System (TCNS) process been completed? • If yes, describe:

D Yes
D Yes
0 No
0 No
q. Would any related equipment or structures need to be installed (e.g., backup generator and fuel source, communications shelter, fencing, or security measures)? • If yes, explain where and how each installation would be done.

Provide details about generator capacity (kW), fuel source, fuel location and tank volume, amount of fencing, and size of communication shelter:
r. Complete Section D.

7. D Other: Complete this section if the proposed project does not fit any of the categories above.

D Yes 0 No
a. Provide a complete project description:
b. Complete Section D.

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

73 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 214 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A157A19BF5 CONTRACT NO. 2393
SECTION D. PROJECT DETAILS
Complete all of the information requested below.
1 . D Project Installation
a. Explain how and where renovations/upgrades/modifications would take place, or where equipmenUsystems will be installed:
b. Would ground disturbance be required to complete the project or training? D Yes 0 No • If yes, provide total extent (depth, length, and width) of each ground-disturbing activity. Include both digging and trenching.

For example, light poles and fencing have unique ground-disturbing activities (e.g., six light poles, 24" diameter x 4' deep; trenching 12" x 500' x 18" deep; 22 fence posts, 12" diameter x 3' deep, and 2 gate posts, 18" diameter x 3' deep):
• If yes, describe the current disturbed condition of the area (e.g., parking lot, road right-of-way, commercial development):
c. Would the equipment use the existing infrastructure for electrical distribution systems? • If no, describe power source and detail its installation at the site:

2. D Age of structure/building at project site
D Yes 0 No
a. Provide the year the existing building(s) or structure(s) on/in/nearest to the location involved in the proposed project was built:
• If the building or structure involved is over 45 years old and significant renovation, rehabilitation, or modification has occurred, provide the year(s) modified and briefly describe the nature of the modification(s):
b. Are there any structures or buildings that are 50 years old or older in or adjacent to the project area? D Yes 0 No
• If yes, provide the location of the struelurets), ground-level color photographs of the structure(s), and identify their location(s) on an aerial map:
c. Is the project site listed in the National Register of Historic Places (National Register), or in/near a designated local or National Register Historic District? The internet address for the National Register is: http://nrhp.focus.nps.gov/.
• If yes, identify the name of the historic property, site and/or district and the National Register document number:

D Yes 0 No
FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

74 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 215 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393

3. □ Site photographs, maps and drawings
a. Attach site photographs. Site photographs are required for all projects.

Use the following as a checklist for photographs of your project. Attach photographs to this document or as accompanying documents in your submission.
. Labeled, color ground-level photographs of the project site: D Required . Labeled, color photograph of each location where equipment would be attached to a building or structure: D Required
. Labeled, color aerial photographs of the project site: D Required . Labeled, color aerial photographs that show the extent of ground disturbance (if applicable): D Attached
. Labeled, color ground-level color photographs of the structure from each exterior side of the building/structure (applicable only if building/ D Attached structure is more than 45 years old):
b. Are there technical drawings or site plans available? D Yes □ No . If yes, attach: D Attached
Appendix A has guidance on preparing photographs for EHP review

4. □ Environmental documentation
a. Is there any previously completed environmental documentation for this project at this proposed project site (e.g., Environmental Assessment, or wetland delineation, or cultural/archaeological study)? □Yes □ No . If yes, attach documentation with this form: D Attached b. Is there any previously completed agency coordination for this project (e.g., correspondence with the U.S. Fish and Wildlife Service, State Historic Preservation Office, Tribal Historic Preservation Office)? 0Yes □ No • If yes, attach documentation with this form: D Attached C. Was a NEPA document prepared for this project? 0Yes □ No . If yes, what was the decision? (Check one, and please attach):

D Finding of No Significant Impact (FONS!) from an Environmental Assessment (EA) or D Record of Decision (ROD) from an Environmental Impact Statement (EIS).

Name of preparing agency:

Date Attached:

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

75 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 216 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
Appendix A. Guidance for Supporting Photographs for EHP Grant Submissions Photographs are a vital component of the EHP review process and add an additional level of understanding about the nature and scope of the project. They also provide pre-project documentation of site conditions. Please follow the guidance provided below when preparing photographs for your EHP submission. The following pages provide examples of best practices used in earlier EHP submissions.

Minimum requirements for photographs

1. Photographs should be in color.

2. Label all photographs with the name of facility, location (city/county, state) and physical location (physical address or latitude-longitude).

3. Label the photographs to clearly illustrate relevant features of the project, such as location of installed features (e.g., cameras, fences, sirens, antennas, generators) and ground disturbance. See examples below.

4. Identify ground disturbance. Adding graphics to a digital photograph is a means to illustrate the size, scope and location of ground disturbing activities.

Best Practices

1. Provide photographs in a separate file.

2. Place no more than 2 pictures per page.

3. Compressing pictures files (such as with Microsoft Picture Manager)1 or saving the file in PDF format will reduce the size of the file and facilitate e-mail submissions.

4. Identify the photograph file with the project name so that it can be matched to the corresponding FEMA EHP screening form.

5. Maximum file size for enclosures should not exceed 12 MB. If the total size of files for an EHP submission exceeds 12 MB, send the submission in multiple e-mails.

6. If necessary, send additional photographs or data in supplemental e-mails. Please use the same e-mail subject line with the additional label: 1 ofx, 2 of x, ... x of x.

Options for Creating Photographs

1. Obtain an aerial photograph. There are multiple online sources for aerial photographs.

2. For the aerial photograph, use the screen capture feature (Ctr! + Print Screen keys) and copy the image to photograph editing software, such as Paint, or PhotoShop 1. Use that software to crop the image so the photo has the content necessary.

3. Open PowerPoint, or other graphics-oriented software, and paste the aerial or ground-level photograph on the canvas.

4. Use drawing tools, such as line drawing and shapes, to indicate the location of project features (for example: fencing, lighting, sirens, antennas, cameras, generators).

5. Insert text to label the features and to label the photograph.

6. Use drawing tools to identify ground-disturbing activities (if applicable).

7. Save the file with the project name or grant number so that it can be appropriately matched to the corresponding FEMA EHP screening form. Include this file with the EHP screening when submitting the project.

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

76 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 217 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
Appendix A. Supporting Photographs for EHP Grant Submissions Example Photographs
Aerial Photographs. The example in Figure
1 provides the name of the site, physical
address and proposed location for installing
new equipment. This example of a labeled
aerial photograph provides good context of
the surrounding area.

Ground-level photographs. The groundlevel photograph in Figure 2 supplements the aerial photograph in Figure 1, above.

Combined, they provide a clear
understanding of the scope of the project.

This photograph has the name and address
of the project site, and uses graphics to
illustrate where equipment will be installed.

Figure 1. Example of labeled, color aerial photograph.

Figure 2. Example of ground-level photograph showing proposed attachment of new equipment.

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

77 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 218 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
Appendix A. Supporting Photographs for EHP Grant Submissions Ground-level photograph with equipment
close-up. Figure 3 includes a pasted image
of a CCTV camera that would be placed at
the project site. Using desktop computer
software, such as PowerPoint1, this can be
accomplished by inserting a graphic symbol
(square, triangle, circle, star, etc.) where the
equipment would be installed. This example
includes the name and location of the site.

The site coordinates are in the degreeminute-second format.

New CCTV
Camera
Figure 3. Ground-level photograph with graphic showing
proposed equipment installation.

Ground-level photograph with excavation
area close-up. The example in Figure 4
shows the proposed location for the concrete
pad for a generator and the ground
disturbance to connect the generator to the
building's electrical service. This information
can be illustrated with either an aerial or
ground-level photograph, or both. This
example has the name and physical address
of the project site.

Trenching from
generator to
building's
electncal ,erv1ce:
22 ft X 18 in X 6
In.

Generator Pad,
4ftx 10ftx8m
Abe Tower Site, Some County, State: 12° 34' 56.7" N,
45°67' 89.12" w
Sometown Communrty Center, 123 Elm Street, Sometown, State Figure 4. Ground-level photograph showing proposed ground disturbance area.

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

78 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 219 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157A 19BF5 CONTRACT NO. 2393
Appendix A. Supporting Photographs for EHP Grant Submissions Communications equipment
photographs. The example in
Figure 5 supports a project involving
installation of equipment on a tower.

Key elements are identifying where
equipment would be installed on the
tower, name of the site and its
location. This example provides site
coordinates in decimal format.

Interior equipment photographs.

The example in Figure 6 shows the
use of graphic symbols to represent
security features planned for a
building. The same symbols are used
in the other pictures where the same
equipment would be installed at other
locations in/on the building. This
example includes the name of the
facility and its physical address.

A camera will be added
In the upper rlel\t
corner and a proximity
door access reader will
be added for access
control
6ft nd 3f
Micro v
Dashes Of
Any County Tower, State· ·12.3456° N, 34 5678° W
Figure 5. Ground-level photograph showing proposed
locations of new communications equipment on an existing tower.
4ft M1crowa11
01sh t 20
Some County Shertff Dept 123 Elm S!Jeet,
GoPitO Iaw State
Figure 6. Interior photograph showing proposed location of new equipment.

Ground-level photographs of nearby historic structures and buildings. Consultation with the State Historic Preservation Office (SHPO) may be required for projects involving structures that are more than 50 years old, or are on the National Register of Historic Places. In that event, it will be necessary to provide a color, ground-level photograph of each side of the building/structure. 1 Use of brand name does not constitute product endorsement, but is intended only to provide an example of the type of product capable of providing an element of the EHP documentation.

FEMA FORM FF-207-FY-21-100 (formerly 024-0-1)
(06/21)

79 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 220 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
California Governor's Office of Emergency Services

WATERCRAFT REQUEST
Subgrantee Name: _
Homeland Security Grant Program FY Grant Number Cal OES ID# _ Urban Area Security Initiative (UASI) FY Grant Number Cal OES ID# _ Other Program FY Grant Number Cal OES ID# _
Project Amount: UASI$ _ SHSP$ _

1. Indicate the type of equipment for this request ( choose only one of the following).

Watercraft Watercraft- Related Equipment __

2. Please provide a description of the area that will be served by the requested equipment.

Equipment & Description Cost AELnumber

3. Please justify the need for the watercraft and how the requested platform best meets that need as compared to other options. Include the cost, discipline, and funding source.

4. Please describe the active, operating waterway patrol unit and certify on signed letterhead that no expenses will be charged against the grant award for the operation of such unit.

5. Please identify the applicable goals and objectives in your State/Urban Area Homeland Security Strategy that the requested watercraft addresses, and the waterway identified as critical asset requiring state and/or local prevention and response capabilities.

6. Please explain how the requested watercraft fits into the State/Urban Area's integrated operational plans and vulnerability assessment.

Cal OES WRF Revised 07 /11/13
80 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 221 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
California Governor's Office of Emergency Services

WATERCRAFT REQUEST

7. Please describe how this watercraft will be used operationally and which response assets will be deployed using the requested watercraft.

8. Please describe how this watercraft will be utilized on a regular, non-emergency basis.

9. Please describe what types of terrorism incident response and prevention equipment with which the requested watercraft will be outfitted. Include any specialized navigational, communications, safety, and operational equipment necessary to enable such watercraft to support the homeland security mission. Please certify on signed letterhead that licensing, registration fees, insurance, and all ongoing operational expenses are the responsibility of the grantee or the local units of government and are not allowable under this grant.

10. Attach letters of endorsement, if applicable.

Submitted by: _
(Name)
Date:
----------- ------
(Signature)
Cal OES WRF Revised 07 /11/13
81 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 222 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A157A19BF5 CalOES
00V!hN0R·S o,,ie1

OF EMERGENCY SERVICES
CONTRACT NO. 2393

REQUEST FOR AVIATION OR AVIATION-RELATED EQUIPMENT
Subgrantee Name: _
Homeland Security Grant Program FY __ Grant Number __ Cal OES ID# __ Urban Area Security Initiative {UASI) FY __ Grant Number __ Cal OES ID# __ Other Program FY Grant Number Cal OES ID# _
Project Amount: UASI $ __ SHSP$ __

1. Indicate the type of aircraft/aviation equipment for this request (choose only one of the following).

Aircraft --=D ;:;__- P .. viation-Relotecl Equipment ---=□=--

2. Please provide a description of the area that will be served by the requested equipment.

Equipment & Description Cost AEL#

3. Please justify the need for the aircraft/aviation equipment, and how the requested platform best meets that need as cornporeo to other options. Include the cost, discipline, and funding source.

Cal OES ARF Revised July 2024
82 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 223 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 V n~~!Q~S DFUUHll'ICV5ta'IICH
CONTRACT NO. 2393

REQUEST FOR UAS OR DRONE EQUIPMENT

4. Please identify the applicable goals and objectives in your State/Urban Area Homeland Security Strategy that the requested aircraft/aviation equipment addresses.

5. Please explain how the requested aircraft/aviation equipment fits into the State/Urban Area's integrated operational plans.

6. Please explain what types of terrorism incident response and prevention equipment with which the requested aircraft/aviation equipment will be outfitted.

7. Please describe how this aircraft/aviation equipment will be used operationally and which response assets will be deployed using the requested aircraft/aviation equipment.

8. Please describe how this aircraft/aviation equipment will be utilized on a regular, non-emergency basis.

Cal OES ARF Revised July 2024
83 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 224 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 GCalOES
00VON0A'S o,,iu
OF fM£ROENCY SERVICES
CONTRACT NO. 2393

REQUEST FOR AVIATION OR AVIATION-RELATED EQUIPMENT

9. Please certify on signed letterhead that an existing aviation unit is operating and will continue to operate independent of the requested funding. Describe the active, operating aviation unit and certify that no expenses will be charged against the grant award for the operation of such aviation unit. Please certify licensing, registration fees, insurance, and all ongoing operational expenses are the responsibility of the grantee or the local units of government and are not allowable under this grant.

10.Attach letters of endorsement, if applicable.

Submitted by: _
(Name)
_ Date: _
(Signature)
Cal OES ARF Revised July 2024
84 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 225 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393

EXHIBIT F
85 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 226 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
Mayor's Office of Public Safety
City of Los Angeles
Subredplent Grants Management Assessment :
1 Very low
2 low
3 Medium
4 Hloh
5 Very Hl•h
Information
Date of Risk Assessment ll•w«a Mayor's
Grant Name and Grant Year UASI 2024 Office Use
Subreciplent Name City of San Fernando Only
Type of Non-Federal Entity (Local,JPA,Non-Profit) Local Government Grant Administration Yes In Pro1re.ss No NIA Comments ~

1. Prior to receiving a subaward from the City of Los
Angeles, did the organization receive a Federal grant (direct 5 or lndlrcctly) within the past 3 years? If yes, please Indicate ✓ the total number of Federal awards in the Comments section.

2. Does the organization have written policies and
procedures In place In accordance with 2 CFR Part 200, that include procedures for procurement, travel, and contractual ✓ services and records retention?

3. Does the organization have a method in place to track projects performed under Federal awards? ✓

4. Does the organization have a method in place to track ✓ revenues and expenditures separately and distinctly from other sources of revenues and expenditures?

5. Does the organization have a method In place to track ✓ costs Incurred against the approved grant budget? Penonnel Yes In Pro1ress No N/A Comments --~ 6. Are the Individuals with primary responsibility for fiscal and administrative oversight of the grant famlllar with the applkable grants management rules, principles, and ✓
regulations including the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200)?

7. Does the organization have a structure In place whereby ✓ the preparer of documents Is dlffferent than the approver?

8. Are timesheets used to track the time staff spend on specific grants? ✓
Aud

9. Di
it
d
■
the organization receive more than $750,000 In
Yes In Pro1ress No N/A Comments --~
Q
Fe
u
de
es
r
t
a
io
l
n
aw
13 a
.
rds in the past fiscal year? lf No, skip to ✓

10. Was a single audit completed per 0MB Ciruclar A~l33? If No, skip to Question 13.

11. Did the single audit result in 1No Findings?' If Yes, skip to Question 13.

12. If findings were identified, have the findings been resolved?
M
13 on
. D
lt
o
ori
es
na
the organization have documented policies and
Yes In ProRress No N/A Com ments --~
r
p
e
r
p
o
o
ce
rt
d
ing
ure
?
s In place related to fraud lnvestiagations and ✓

14. Does the organization have equipment monitoring
policies In place, including the tracking and safeguarding of equipment? ✓

15. Does the organization inventory grant-funded
equipment at least every two years? ✓
..

Jennifer Spatig, ManaY"" ,.,,,1 Arn;lysl
Name/Title of Preparer Signatu~s~ Date
Name/Title of Mayor's Office Reviewer #1 Signature Date Name/Title of Mayor's Office Reviewer #2 Signature Date 86 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 227 of 378 EXHIBIT “B”
2025

CONTRACT SERVICES AGREEMENT
(Contractor: Insert Name)
(Nature of Engagement: Insert Description Of Deliverable Work) THIS CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this _____ day of __________, 2026, by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and INSERT CONTRACTOR NAME (hereinafter, “CONTRACTOR”).

For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services and tasks necessary to achieve its purpose; and WHEREAS, CITY requires insert the kind of work required; and WHEREAS, CITY staff has determined that CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and
[INSERT ADDITIONAL RECITALS AS WARRANTED]
WHEREAS, approval authority for this Agreement is by the City Manager pursuant to a specific provision of the San Fernando Municipal Code. OR that the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of ____________________, 2025, under Agenda Item No. ______.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

Section 1. Scope of Work.

A. Subject to the terms and conditions of this Agreement, CONTRACTOR agrees to perform those various tasks and services described on page(s) insert pages of that certain IDENTIFY 87 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 228 of 378 CONTRACT NO. XXXX
TYPE AND TITLE OF SOLICITATION dated INSERT DATE (the “Baseline Service Requirements”), and on page(s) insert pages of the written proposal of CONTRACTOR entitled TITLE OF PROPOSAL and dated INSERT DATE (the “Contract Services Proposal”). The Baseline Service Requirements and the Contract Services Proposal are attached and incorporated hereto as Exhibits “A” and “B” respectively. The term “Scope of Work” shall be a collective reference to the Baseline Service Requirements and the Contract Services Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions Baseline Service Requirements and the provisions of the Contract Service Proposal, the requirements of the Baseline Service Requirements shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control but only to the extent of the conflict or inconsistency and no further.

B. CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall perform the Work in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY.

C. CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and considered the nature of the Work to be performed under this Agreement; and (ii) has carefully considered how the Work should be performed. CONTRACTOR will inspect any location where the Work is to be performed and acquaint itself with the conditions of the location before commencing any of the Work requested by CITY. Should the CONTRACTOR discover any latent or unknown condition(s) which will materially affect the performance of the Work, CONTRACTOR shall immediately inform the CITY of such discovery and shall not proceed, except at CONTRACTOR’s risk until written instructions are received from the City Representative as defined herein.

D. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons any undertaking contemplated herein prior to completion and/or acceptance of the Work performed by CITY, CONTRACTOR shall deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONTRACTOR in the performance of this Agreement. Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONTRACTOR’s cessation or abandonment.

Section 2. Performance Period.

A. Time is of the essence of this Agreement and each and every provision contained herein. 88 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 229 of 378 CONTRACT NO. XXXX
The Work shall be commenced within insert NUMBER (XX); default number is three (3) calendar days of CITY’s issuance of a written notice to proceed (“Notice to Proceed”). The Work shall be completed by insert time to be completed by or Insert date to be completed by of CITY’s issuance of the Notice to Proceed (hereinafter, the “Completion Date”).

B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause.

Section 3. Performance of Work.

A. CONTRACTOR shall perform the Work continuously and with due diligence so as to complete the Work by the Completion Date. CONTRACTOR shall cooperate with CITY and in no manner interfere with the Work of CITY, its employees or other consultants, contractors, or agents.

B. CONTRACTOR may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY. The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONTRACTOR in order to complete the Work; (ii) how much additional time CONTRACTOR requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONTRACTOR, including, if applicable, identification of any tasks that must be completed by CITY as prerequisite to CONTRACTOR being able to complete any other service or task; and (iv) what proactive steps CONTRACTOR has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONTRACTOR to alert CITY of the need to provide information or complete certain tasks to be performed by CITY. CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

C. CONTRACTOR shall not claim or be entitled to receive any compensation or damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.

D. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR’s employees.

E. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

F. [IF RELEVANT OTHERWISE DELETE] SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR

29.940 and 29.945. CONSULTANT may submit proof of non-debarment or suspension by providing a printout or screenshot from the U.S. Government’s official website 89 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 230 of 378 CONTRACT NO. XXXX
(www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement.

Section 4. Compensation.

A. CONTRACTOR shall perform all Services in accordance with the schedule of rates and charges set forth on page(s) insert page(s) of Insert Contractor’s Proposal Title (the “Approved Rate Schedule”). The foregoing notwithstanding, CONTRACTOR’s total compensation may not exceed the aggregate sum [NOTE: Not-to-Exceed Sum may be defied as Annual, Fiscal Year or Aggregate, depending on the Term(s) involved.] of INSERT WRITTEN AMOUNT ($ INSERT NUMBER) (hereinafter, the “Not-to-Exceed Sum”). CONTRACTOR further agrees that the Not-to-Exceed Sum is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks, and incidental and customary work necessary to competently perform and timely complete the Work requested by CITY.

B. Following the conclusion of each calendar month, CONTRACTOR will submit to CITY an itemized invoice indicating the Work performed and completed during the recently concluded calendar month, including and the reimbursable out-of-pocket expenses incurred.

If the amount of CONTRACTOR’s monthly compensation is a function of hours worked by CONTRACTOR’s personnel, the invoice should identify the request or work order under which the Work were provided; the number of hours worked in the recently concluded calendar month; the personnel responsible for performing the Work performed; the rate of compensation at which such Work were performed, the subtotal for each Work performed and a grand total for all Work performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONTRACTOR.

Section 5. Standard of Care.

A. CONTRACTOR agrees as follows:

1. CONTRACTOR will perform all Work using the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;

2. CONTRACTOR represents all personnel assigned to perform the Work for CITY under this Agreement shall possess the skill, training, and experience necessary to competently perform the Work and shall at all times possess and maintain all licenses, certifications and/or qualifications necessary to perform the Work;

3. CONTRACTOR shall perform and complete all Work in a manner that is reasonably satisfactory to CITY;
90 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 231 of 378 CONTRACT NO. XXXX

4. CONTRACTOR shall comply with all applicable federal, State, and local laws and regulations, including all applicable Cal/OSHA regulations in the performance of this Agreement;

5. CONTRACTOR understands the nature and scope of the Work to be performed under this Agreement as well as any and all applicable schedules of performance; and

6. In the performance of this Agreement, CONTRACTOR shall supply and deploy personnel, equipment, tools, and materials necessary, in the reasonable opinion of CITY, to perform all Work in compliance with the standard of care set forth in this Section and to time complete all Work as specified by the Scope of Work or other written order.

7. CONTRACTOR shall perform, at CONTRACTOR’s sole cost and expense, any tasks necessary to correct any errors or omissions caused by CONTRACTOR’s failure to comply with the standard of care set forth in this Section or by any like failure on the part of CONTRACTOR’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing in the City Representative’s sole and absolute discretion.

B. CONTRACTOR acknowledges and agrees that CITY’s acceptance of any Work performed by CONTRACTOR or on CONTRACTOR’s behalf shall not constitute a release of any deficiency or delay in performance. CONTRACTOR further acknowledges, understands, and agrees that CITY has relied upon the representations of CONTRACTOR under paragraph A of this Section, above, and that such representations were a material inducement to CITY entering into this Agreement with CONTRACTOR.

Section 6. Representatives.

A. City Representative. For the purposes of this Agreement, the contract administrator and CITY’s representative shall be Insert City Representative (hereinafter, the “City Representative”). It shall be CONTRACTOR’s responsibility to keep the City Representative informed of the progress of all Work provided. CONTRACTOR shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative.

Except as otherwise provided under this Agreement, written notice to City Representatives shall constitute notice to the CITY.

B. Contractor Representative. For the purposes of this Agreement, insert contractor representative, is hereby designated as the primary representative of CONTRACTOR 91 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 232 of 378 CONTRACT NO. XXXX
authorized to act on its behalf with respect to CONTRACTOR’s performance under this Agreement and to make all decisions in connection therewith (hereinafter, the “Contractor Representative”). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR. The Contractor’s Representative shall supervise and direct the performance of all Work, using his/her best skill and attention. The Contractor Representative shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Work under this Agreement.

Section 7. Contractor’s Personnel.

A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Work and all other related tasks contemplated under this Agreement.

B. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Work.

C. CONTRACTOR shall be solely responsive for the payment of any fees, assessments and taxes, plus applicable penalties, and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR’s performance of the Work.

D. CONTRACTOR shall be solely responsible for the satisfactory performance of all personnel working on CONTRACTOR’s behalf in the performance of this Agreement.

E. If at any time during the term of this Agreement, CITY requests the removal of any of CONTRACTOR’s employees or subcontractors assigned by CONTRACTOR to perform on CONTRACTOR’s behalf under this Agreement, CONTRACTOR shall remove such employees or subcontractors immediately upon receiving notice from CITY.

F. CONTRACTOR shall be solely responsible for the payment of all wages and benefits owed to CONTRACTOR’s employees and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

CONTRACTOR shall also be solely responsive for the payment of all subcontractors acting on its behalf in the performance of this Agreement.

G. [OPTIONAL TO THE EXTENT KEY PERSONNEL ARE SIGNIFICANT TO CONTRACTOR’S PERFORMANCE] CONTRACTOR represents to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONTRACTOR may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONTRACTOR cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement immediately for cause. The key personnel for performance of this Agreement are as follows: Insert Name And Title.
92 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 233 of 378 CONTRACT NO. XXXX
Section 8. Provisions Applicable to Work Constituting Public Works Under Labor Code Section 1720.

A. The provisions of this Section shall apply to the extent any of the Work to be performed by CONTRACTOR constitute a “public work” within the meaning of Section 1720(a)(1) of the Labor Code. CONTRACTOR shall comply with the provisions of the Labor Code applicable to public works, in the manner set forth under this Section. In addition to any other indemnification obligation set forth under this Agreement, CONTRACT shall indemnify, hold harmless, and defend City concerning any liability arising out of Labor Code Section 1720 et seq.

B. Hours of Work.

1. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Work subject to this Section shall constitute a legal day’s work under this Agreement.

2. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the Work subject to this Section is limited to eight (8) hours during any one calendar day, and forty (40) hours during any one (1) calendar week, except in accordance with Labor Code Section 1815, which provides that work in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one (1) calendar week at not less than one-and-one-half times the basic rate of pay.

3. CONTRACTOR and its subcontractors shall forfeit as a penalty to the CITY $25 for each worker employed in the performance of the Work subject to this Section for each calendar day during which the worker is required or permitted to work more than eight (8) hours in any one calendar day, or more than forty (40) hours in any one calendar week, in violation of the provisions of Labor Code Section 1810 and following.

C. Wages.

1. In accordance with Labor Code Section 1773.2, the CITY has determined the general prevailing wages for the locality in which Work subject to the Section are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file at the CITY and shall be made available on request.

CONTRACTOR and subcontractors engaged in the performance of the Work subject to this Section shall pay no less than these rates to all persons engaged in performance of the Work subject to this Section.
93 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 234 of 378 CONTRACT NO. XXXX

2. In accordance with Labor Code Section 1775, CONTRACTOR and any subcontractors engaged in performance of the Work subject to this Section shall comply Labor Code Section 1775, which establishes a penalty of up to $50 per day for each worker engaged in the performance of the Work that are subject to this Section that CONTRACTOR or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of CONTRACTOR or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of CONTRACTOR or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by CONTRACTOR or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if CONTRACTOR or subcontractor had knowledge of their obligations under the California Labor Code. CONTRACTOR or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the Work subject to this Section is not paid the general prevailing per diem wages by the subcontractor, CONTRACTOR is not liable for any penalties therefore unless CONTRACTOR had knowledge of that failure or unless CONTRACTOR fails to comply with all of the following requirements:
(i) The contract executed between CONTRACTOR and the subcontractor for the performance of part of the Work subject to this Section shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
(ii) CONTRACTOR shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records.
(iii) Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, CONTRACTOR shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the Work subject to this Section.
(iv) Prior to making final payment to a subcontractor, CONTRACTOR shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the Work subject to this Section and any amounts due pursuant to California Labor Code Section 1813.
94 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 235 of 378 CONTRACT NO. XXXX

3. In accordance with Labor Code Section 1776, CONTRACTOR and each subcontractor engaged in performance of the Work subject to this Section shall keep accurate payroll records showing the name, address, social security number, work, straight time, and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the Work subject to this Section. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(i) The information contained in the payroll record is true and correct. (ii) The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

The payroll records required pursuant to Labor Code Section 1776 shall be certified and shall be available for inspection by the CITY and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with Labor Code Section 1776.

4. In accordance with Labor Code Section 1777.5, CONTRACTOR, on behalf of itself and any subcontractors acting on CONTRACTOR’s behalf in performance of the Work subject to this Section, shall be responsible for ensuring compliance with Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.

5. In case it becomes necessary for CONTRACTOR and any subcontractors performing Work on CONTRACTOR’s behalf to employ for the Work subject to this Section any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, CONTRACTOR shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to specific Work subject to this Section to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.

Section 9. Conflicts of Interest.

A. CONTRACTOR may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONTRACTOR in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
95 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 236 of 378 CONTRACT NO. XXXX
B. CONTRACTOR shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code Sections 1090 et seq.

CONTRACTOR warrants and represents that no owner, principal, partner, officer, or employee of CONTRACTOR is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONTRACTOR was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONTRACTOR warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONTRACTOR will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONTRACTOR will be required to reimburse the CITY for any sums paid to CONTRACTOR.

CONTRACTOR understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

C. CONTRACTOR warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty.

Section 10. Independent Contractor. CONTRACTOR shall at all times in the performance of this Agreement be an independent contractor and shall not be an employee of CITY or engaged in any joint venture relationship with the CITY. CONTRACTOR shall determine the method, details, and means of performing all of the Work to be performed by CONTRACTOR under this Agreement.

CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONTRACTOR and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.
96 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 237 of 378 CONTRACT NO. XXXX
Section 11. Non-Discrimination.

A. CONTRACTOR shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any Work provided by CONTRACTOR under this Agreement. CONTRACTOR shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any Work that is the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of CONTRACTOR thereby.

B. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. CONTRACTOR shall include the nondiscrimination and compliance provisions of this Section in all subcontracts to provide the Work under this Agreement.

Section 12. Indemnification.

A. To the fullest extent permitted by law, CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY’s elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of CONTRACTOR or any of CONTRACTOR’s officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants, or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement and the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by CONTRACTOR and shall operate to fully indemnify the Indemnitees against any such negligence. The foregoing notwithstanding, nothing in this Section shall be construed to encompass (i) Indemnitees' sole negligence or willful misconduct to the extent that the Agreement is subject to Civil Code §2782(a), or (ii) CITY’s active negligence to the extent that the underlying Agreement 97 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 238 of 378 CONTRACT NO. XXXX
is subject to Civil Code §2782(b).

B. Attorneys and other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR because of CONTRACTOR’s failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

C. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement.

In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

D. CITY does not and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement.

E. The indemnification duty established under this Section is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.

The hold harmless and indemnification provisions of this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

F. Payment is not required as a condition precedent to an Indemnitee's right to recover under the indemnification provisions of this Section, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees’ right to recover under such indemnification provisions. CONTRACTOR shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision.

G. CONTRACTOR’s obligations under this Section or any other provision of this Agreement will 98 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 239 of 378 CONTRACT NO. XXXX
not be limited by the provisions of any workers compensation act or similar act.

CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the Indemnities. CONTRACTOR shall fully comply with the workers’ compensation laws regarding CONTRACTOR and CONTRACTOR’s employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers’ compensation laws.

H. The provisions of this Section shall survive the termination of this Agreement and the completion of all Work contemplated under this Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement.

Section 13. Insurance.

A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

1. Commercial General Liability Insurance with minimum limits of One Million Dollars ($1,000,000) for each occurrence and in the aggregate for any personal injury, death, loss, or damage.

2. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

3. Worker’s Compensation insurance as required by the State of California.

4. [IF RELEVANT OTHERWISE DELETE]: Cyber Security Liability Insurance for loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.

B. CONTRACTOR shall require each of its sub-consultants or sub-contractors to maintain insurance coverage that meets all of the requirements of this Agreement. 99 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 240 of 378 CONTRACT NO. XXXX
C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

D. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’S expense, the premium thereon.

E. Prior to commencement of any Work under this Agreement, CONTRACTOR shall file with CITY’s Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.

F. CONTRACTOR shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

G. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days’ prior written notice to CITY. CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

H. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

I. All insurance coverage provided pursuant to this Agreement shall not prohibit CONTRACTOR, and CONTRACTOR’s employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

J. Any deductibles or self-insured retentions must be approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.

K. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and 100 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 241 of 378 CONTRACT NO. XXXX
other persons necessary or incidental to its operation are insureds.

L. Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR’s liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

M. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this Agreement effective upon notice.

N. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

Section 14. Records and Inspection. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (4) years following completion of the Work hereunder, and the CITY shall have access to such records in the event any audit is required.

Section 15. Termination.

A. Termination for Convenience. CITY may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to CONTRACTOR specifying the effective date of such termination. Such termination for convenience shall be made in writing signed by either the City Representative, the City Manager, or the Assistant City Manager. CONTRACTOR may only terminate this Agreement for cause.

B. Termination for Cause. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default 101 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 242 of 378 CONTRACT NO. XXXX
shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

1. CONTRACTOR shall cure the following Event of Default within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONTRACTOR is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 3-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3- day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or
ii. Within thirty (30) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30- day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30-day cure period.

If an Event of Default relates to a material falsehood or misrepresentation set forth in Exhibit “[if appropriate, insert LETTER of exhibit relevant to proposal]” that is not 102 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 243 of 378 CONTRACT NO. XXXX
susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30- day cure period. Prior to the expiration of the 30-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR’s Default Notice to CITY.

3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR’s performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR’s cure of any Event of Default by giving CONTRACTOR written notice of CITY’s intent to suspend CONTRACTOR’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
103 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 244 of 378 CONTRACT NO. XXXX
ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

6. In the event CITY is in breach of this Agreement, CONTRACTOR’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks.

In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the Work required by this Agreement.

7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

Section 16. Force Majeure. The Completion Date may be extended in the event of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONTRACTOR shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay.

The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’S sole remedy being extension of the Agreement pursuant to this Section.

Section 17. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONTRACTOR’s and CITY’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing. 104 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 245 of 378 CONTRACT NO. XXXX
If to CITY: If to CONTRACTOR:

City of San Fernando
City Department
City Address
Attn: Department Director
Phone: City Phone Number
Contractor Name
Contractor Address
Attn: Contractor Contact Name
Phone: Phone Number
Section 18. Prohibition. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY’s prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

Section 19. Attorneys’ Fees. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorneys’ fees.

Section 20. Entire Agreement. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.

Section 21. Governing Law; Jurisdiction. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

Section 22. Severability. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

Section 23. Captions. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

Section 24. Execution. This Agreement may be executed in any number of counterparts, each of 105 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 246 of 378 CONTRACT NO. XXXX
which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: CONTRACTOR NAME:

By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:
106 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 247 of 378 J&B ELECTRONIC DOOR SERVICE, INC. ESTIMATE/

CONTRACT
11415 Ilex Ave. San Fernando, CA 91340 DATE: June 11, 2026 (818) 403-6366 FAX (818) 403-6488
[email protected]
License #493813 PAGE 1 OF 3
_______________________________________________________________________________ TO: San Fernando Police Department
910 1st. St.

San Fernando, CA 91340
Attn: Jennifer
JOB SITE: Same
PHONE: (818) 898-1254
EMAIL: [email protected]
This Agreement is between J & B Electronic Door Service, Inc., hereinafter referred to as J & B and San Fernando Police
Department
Hereinafter referred to as CUSTOMER/CONTRACTOR and they agree as follows:

1. Sawcut approximately 65’ trench. Install conduits as needed and backfill trench with concrete.

2. Install seven (7) 8’ high 4” x 4” x ¼” posts. Four (4) posts set 2’ below grade in concrete. Three (3) posts to be surface mounted.

3. Install 70’ of 8’ high guardian style wrought iron fence. Fence construction: 2 x 2 top and bottom rails with 1” guardian style pickets, covered with ½” 16-gauge diamond shaped mesh, primer painted semigloss black.

4. Install one (1) 3’ x 8’ wrought iron pedestrian door.

5. Install one (1) hydraulic door closer.

6. Install one (1) 8’ x 5’ wrought iron swinging gate (manual).

7. Install one (1) 20’ x 8’ wrought iron gate sliding in style. Gate construction: See item #3 above.

8. Install 40’ of surface mounted ground track.

9. Install one (1) set of Elite power wheels.

10. Install one (1) set of guide rollers.

11. Install one (1) HySecurity commercial rated slide gate operator (Model Slide Smart DC 15, 24 Volt, Continuous Duty, UL325 Compliant).

12. Install two (2) monitored photocells (as per UL 325).

13. Sawcut one (1) safety loop on each side of gate. Lay loops and fill saw cuts with natural mortar.

14. Sawcut one (1) open loop. Lay loop and fill saw cuts with natural mortar.

15. Install two (2) plug in detectors.

16. Install one (1) hold open toggle switch.

17. Install one (1) gooseneck at driveway entrance.

18. Install surface mounted conduit from gooseneck to building corner.

19. Install approximately 90’ x 2’ guardian style wrought iron fence panels on new block wall.

WARRANTY: FIVE YEARS ON THE OPERATOR BY THE MANUFACTURER

ONE YEAR ON ALL OTHER PARTS / MATERIAL INSTALLED BY J&B

SIX MONTHS LABOR

VANDALISM AND MISUSE EXCLUDED

WARRANTY WORK PERFORMED DURING NORMAL WORKING HOURS

GENERAL MAINTENANCE NOT COVERED UNDER WARRANTY
Contractors are required by law to be licensed and regulated by the Contractors State License Board.

Any questions concerning a contractor may be referred to the Registrar of the Board whose address is: Contractors State License Board, P.O. Box 26000, Sacramento, CA 95826 October 5, 2026 Special & Regular CC Mtg CONTRACT NO. 2588 EXHIBIT "B"

J&B ELECTRONIC DOOR SERVICE, INC. ESTIMATE/

CONTRACT
11415 Ilex Ave. San Fernando, CA 91340 DATE: June 11, 2026 (818) 403-6366 FAX (818) 403-6488
[email protected]
License #493813 PAGE 2 OF 3
_______________________________________________________________________________ TO: San Fernando Police Department
910 1st. St.

San Fernando, CA 91340
Attn: Jennifer
JOB SITE: Same
PHONE: (818) 898-1254
EMAIL: [email protected]
NOTES:

1. *This quote is based on NON-PREVAILING WAGE. *

2. Customer to provide 120 Volt 20amp circuit to corner of building.

3. Customer to provide and install voice communication and readers.

BUDGETARY
QUOTE:

NINETY-FIVE THOUSAND FOUR HUNDRED TWENTY-SEVEN DOLLARS
($95,427.00)
A. Payment Schedule To Be As Follows:
40 % DEPOSIT WITH SIGNED CONTRACT

BALANCE DUE UPON COMPLETION
J & B shall retain title to all materials used until CUSTOMER/CONTRACTOR has made all payments due hereunder.

However risk of loss shall be with CUSTOMER/CONTRACTOR for all materials delivered to the job location.

NOTE: ALL MEASUREMENTS ARE APPROXIMATE UNTIL FINAL PRODUCTION MEASUREMENTS CAN BE TAKEN.

Dated Dated:

J & B ELECTRONIC DOOR SERVICE, INC.

By:

Paul R. Parker Customer/Contractor
Contractor’s License No.

THIS CONTRACT IS SUBMITTED TO YOU IN GOOD FAITH AND THE RETURN OF THE DATED AND

SIGNED CONTRACT BY YOU OR YOUR AUTHORIZED REPRESENTATIVE SHALL CONSTITUTE A BINDING CONTRACT. ANY MODIFICATIONS OF THIS CONTRACT MADE BY YOU SHALL CONSTITUTE A COUNTER-CONTRACT WHICH SHALL BE SUBJECT TO OUR ACCEPTANCE OR REJECTION. THIS CONTRACT INCLUDES ALL TERMS AND CONDITIONS SET FORTH ON THE FOLLOWING PAGE.

CONTRACT NO. 2588 October 5, 2026 Special & Regular CC Mtg Page 249 of 378

1. NORMAL WORKING HOURS - J & B normal working hours for purposes of this agreement are 7:00 a.m. to 3:30 p.m., Monday through Friday, except holidays.

2. ADDITIONAL HOURS - J & B will charge CUSTOMER/CONTRACTOR $575.00 its established hourly rate for work required outside its normal working hours which include Saturdays, Sundays and holidays.

3. ADDITIONAL SERVICES AND MATERIALS - If CUSTOMER/CONTRACTOR requests services and/or materials outside, extra, altering, or modifying those listed hereinabove, they will be furnished by J & B at its established prices in addition to the contract price herein and upon a signed change order with a stated price.

4. SUBCONTRACTORS AND LABORERS - J & B expressly reserves the right to hire any subcontractors and/or laborers that are needed to complete this contract.

5. CLEAN-UP - Upon completion of the work under this contract J & B shall clean all surfaces, fixtures, equipment, etc., relative to the performance of this contract.

6. WORKMANSHIP - Every part of the work herein described shall be executed in accordance with the contract in sound, workmanlike, and substantial manner. All materials used in the work herein described shall be furnished in ample quantities to facilitate the proper and expeditious execution of the work and shall be new, except such materials as may be expressly provided in this contract.

7. PLANS AND SPECIFICATIONS - The job will be performed and constructed according to governmental approved plans and specifications which have been verified and signed by CUSTOMER/CONTRACTOR and furnished to J & B.

8. DELAY AND LIABILITY - J & B shall be excused for any delay in completion of this contract caused by acts of God, acts of CUSTOMER/CONTRACTOR or CUSTOMER'S/CONTRACTOR'S agents or representatives, poor weather, labor disputes, acts of public utilities, public entities or inspectors, extra work, failure of prompt payment by CUSTOMER/CONTRACTOR or other unforeseen contingencies beyond reasonable control of J & B. J & B shall not be liable for any delay or damages resulting from existing structural defects, from settling and/or subsidence of the CUSTOMER'S/CONTRACTOR'S structure or for the work of other contractors or subcontractors.

9. LIMITATIONS - No action arising from or related to this contract or performance thereof shall be commenced by either party against the other after one (1) year from completion or cessation of work under this contract.

10. RIGHT TO STOP WORK - J & B shall have the absolute right and privilege to stop work if payment due shall not be made promptly and shall not recommence work until payment is made in full.

11. INSURANCE - While work is being performed under this contract, CUSTOMER/CONTRACTOR shall continuously provide, entirely at CUSTOMER'S/CONTRACTOR'S own expense, adequate property damage, and public liability insurance to cover the scope of all contemplated activities and the value of all services, labor, materials and goods involved in the work, as well as reasonable claims liable to occur during the course of the work. While work is being performed under this contract, J & B shall continuously provide, entirely at J & B's own expense, appropriate worker’s compensation coverage and liability insurance to protect against any results of J & B’S own negligence.

12. ASSIGNMENT - Neither party may assign this contract or any part thereto without written consent of the other party.

Any assignment in violation of this provision shall be null and void.

13. ATTORNEY'S FEES - In any litigation or arbitration between the parties regarding the terms of or performance under this contract, the prevailing party shall be entitled to an award of reasonable attorney's fees incurred in prosecuting or defending the proceeding.

14. NOTICES - All notices required or permitted by this contract or by law may be delivered personally to the party addressed; or in lieu of person delivery, may be sent by first-class mail, postage prepaid, addressed to the party as listed on the first and last page of this contract.

15. SOLE AND ENTIRE AGREEMENT - This contract constitutes the sole and only agreement of the parties to this contract concerning the job and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this contract are of no force and effect.

CONTRACT NO. 2588 October 5, 2026 Special & Regular CC Mtg Page 250 of 378 EXHIBIT "B

CONTRACT SUMMARY SHEET
TO: THE OFFICE OF THE CITY CLERK,

COUNCIL/PUBLIC SERVICES DIVISION
ROOM 395, CITY HALL
11/7/2025 DATE:

FROM (DEPARTMENT): Mayor's Office of Public Safety
CONTACT PERSON: An Joon Ang PHONE: (626) 465-6773
C-203507 C.F. #24-0975 CONTRACT NO.: COUNCIL FILE NO.:

Zl NEW CONTRACT □ AMENDMENT NO. □ ADDENDUM NO. □ SUPPLEMENTAL NO. □ CHANGE ORDER NO.
03/05/2025 ADOPTED BY COUNCIL:

DATE
APPROVED BY BPW:

DATE
CONTRACTOR NAME: San Fernando
TERM OF CONTRACT: September 1, 2024 THROUGH: May 31, 2027 TOTAL AMOUNT: 10/2023) Revised Quote $89,205.00 (07/2026) PURPOSE OF CONTRACT:

UASI 24 Memorandum of Agreement between the City of Los Angeles and City of San Fernando for Station Security, Physical Access Control enhancements.

Period of performance: September 1, 2024 through May 31,2027 Total Contract Amount / Subaward: $02,902.00—■
MOTE: CONTRACTS ARE PUBLIC RECORDS - SCANNED AND UPLOADED TO THE INTERNET 9 CONTRACT NO. 2588
EXHIBIT "C"
October 5, 2026 Special & Regular CC Mtg Page 251 of 378 J&B Electronic Door Service, Inc. ESTIMATE/

CONTRACT
DATE; June 11, 2026
REVISED: July 2, 2026
11415 ilexAve. San Fernando, CA 91340
(818) 403-6366 FAX (818) 403-6488
[email protected]
License #493813 PAGE 1 OF 3
TO: San Fernando Police Department
910 St.

San Fernando, CA 91340
Attn; Jennifer
PHONE: (818) 898-1254
EMAIL: JSpatig(gsanfernando.gov
JOB SITE: Same
This Agreement is between J&B Electronic Door Service, Inc., hereinafter referred to as J & B and San Fernando Police
Department
Hereinafter referred to as CUSTOMER/CONTRACTOR and they agree as follows:

Sawcut approximately 65’ trench. Install conduits as needed and backfill trench with concrete.

2. Install five (5) 8’ high 4” x 4” x 14” posts. Three (3) posts set T below grade in concrete. Two (2) posts to be surface mounted.

Install 70’ of 8’ high wrought iron fence. Fence construction: 2 x 2 top and bottom rails with 1 ” stamped spear style pickets, covered with V2 ” 16-gauge diamond shaped mesh, primer painted semi gloss black.

4. Install one (1) 3’ x 8’ wrought iron pedestrian door.

5. Install one (1) hydraulic door closer.

Install one (1) 20’ x 8’ wrought iron gate sliding in style. Gate construction: See item #5 above.

Install 40’ of surface mounted ground track.

8. Install one (1) set of Elite power wheels.

9. Install one (1) set of guide rollers.

10. Install one (1) HySecurity commercial rated slide gate operator (Model Slide Smart DC 15, 24 Volt, Continuous Duty, UL325 Compliant).

11. Install two (2) monitored photocells (as per UL 325).

12. Sawcut one (1) safety loop on each side of gate. Lay loops and fill saw cuts with natural mortar.

13. Sawcut one (1) open loop. Lay loop and fill saw cuts with natural mortar.

14. Install two (2) plug in detectors.

15. Install one (1) hold open toggle switch.

16. Install one (1) gooseneck at driveway entrance.

17. Install surface mounted conduit from gooseneck to building comer.

18. Install approximately 50’ stamped spear wrought iron fence panels on north west block wall (surface mounted).

1. 3.

6. 7.

WARRANTY: FIVE YEARS ON THE OPERATOR BY THE MANUFACTURER

ONE YEAR ON ALL OTHER PARTS / MATERIAL INSTALLED BY J&B

SIX MONTHS LABOR

VANDALISM AND MISUSE EXCLUDED

WARRANTY WORK PERFORMED DURING NORMAL WORKING HOURS

GENERAL MAINTENANCE NOT COVERED UNDER WARRANTY
Contractors are required by law to be licensed and regulated by the Contractors State License Board.

Any questions concerning a contractor may be referred to the Registrar of the Board whose address is: Contractors State License Board, P.O. Box 26000, Sacramento, CA 95826 October 5, 2026 Special & Regular CC Mtg
CONTRACT NO. 2588

i
J&B Electronic Door Service, Inc. ESTIMATE/

CONTRACT
DATE: June 11, 2026
REVISED: July 2, 2026
11415 IlexAve. San Fernando. CA 91340
(818) 403-6366 FAX (818) 403-6488
[email protected]
License #493813 PAGE 2 OF 3
TO: San Fernando Police Department
910 St.

San Fernando, CA 91340
Attn; Jennifer
PHONE; (818) 898-1254
EMAIL: [email protected]
JOB SITE: Same
NOTES:

1. ●k This quote is based on NON-PREVAILING WAGE. *

2. Customer to provide 120 Volt 20amp circuit to corner of building.

Customer to provide and install voice communication and readers. 3.

BUDGETARY
QUOTE:

EIGHTY NINE THOUSAND TWO HUNDRED FIVE DOLLARS (S89,205.00) A. Payment Schedule To Be As Follows:
40 % DEPOSIT WITH SIGNED CONTRACT

BALANCE DUE UPON COMPLETION
J&B shall retain title to all materials used until CUSTOMER/CONTRACTOR has made all payments due hereunder.

However risk of loss shall be with CUSTOMER/CONTRACTOR for all materials delivered to the job location.

NOTE: ALL MEASUREMENTS ARE APPROXIMATE UNTIL FINAL PRODUCTION MEASUREMENTS CAN BE TAKEN.

Dated Dated:

J & B ELECTRONIC DOOR SERVICE. INC.

By:

Paul R. Parker Customer/Contractor
Contractor's License No.
ri-IIS CONTRACT IS SUBMITTED TO YOU IN GOOD FAITH AND THE RETURN OF THE DATED AND

SIGNED CONTRACT BY YOU OR YOUR AUTHORIZED REPRESENTATIVE SHALL CONSTITUTE A BINDING CONTRACT.

COUNTER-CONTRACT WHICH SHALL BE SUBJECT TO OUR ACCEPTANCE OR REJECTION. THIS CONTRACT INCLUDES ALL TERMS AND CONDITIONS SET FORTH ON THE FOLLOWING PAGE.

ANY MODIFICATIONS OF THIS CONTRACT MADE BY YOU SHALL CONSTITUTE A October 5, 2026 Special & Regular CC Mtg
CONTRACT NO. 2588

t

1. NORMAL WORKING HOURS - J & B normal working hours for purposes of this agreement are 7:00 a.m. to 3:30 p.in., Monday through Friday, except holidays.
0 ADDITIONAL HOURS - J & B will charge CUSTOMER/CONTRACTQR S575.00 its established hourly rate for work required outside its normal working hours which include Saturdays, Sundays and holidays.

ADDITIONAL SERVICES AND MATERIALS - If CUSTOMER/CONTRACTOR requests services and/or materials outside, extra, altering, or modifying those listed hereinabove, they will be furnished by J & B at its established prices in addition to the contract price herein and upon a signed change order with a stated price.

3. SUBCONTRACTORS AND LABORERS - J & B expressly reserves the right to hire any subcontractors and/or laborers that are needed to complete this contract.

4. CLEAN-UP - Upon completion of the work under this contract J & B shall clean all surfaces, fixtures, equipment, etc., relative to the performance of this contract.

5. WORKMANSHIP - Every part of the work herein described shall be executed in accordance with the contract in sound, workmanlike, and substantial manner. All materials used in the work herein described shall be furnished in ample quantities to facilitate the proper and expeditious execution of the work and shall be new. except such materials as may be expressly provided in this contract.

6. PLANS AND SPECIFICATIONS - The job will be performed and constructed according to governmental approved plans and specifications which have been verified and signed by CUSTOMER/CONTRACTOR and furnished to J & B.

7. 8. DELAY AND LIABILITY - J & B shall be excused for any delay in completion of this contract caused by acts of God, acts of CUSTOMER/CONTRACTOR or CUSTOMER'S/CONTRACTOR'S agents or representatives, poor weather, labor disputes, acts of public utilities, public entities or inspectors, extra work, failure of prompt payment by CUSTOMER/CONTRACTOR or other unforeseen contingencies beyond reasonable control of J & B. J & B shall not be liable for any delay or damages resulting from existing structural defects, from settling and/or subsidence of the CUSTOMER'S/CONTRACTOR'Sstructure or for the work of other contractors or subcontractors.

LIMITATIONS - No action arising from or related to this contract or performance thereof shall be commenced by either party against the other after one (I) year from completion or cessation of work under this contract.

9. RIGHT TO STOP WORK - J & B shall have the absolute right and privilege to stop work if payment due shall not be made promptly and shall not recommence work until payment is made in full.

10. 11. INSURANCE - While work is being performed under this contract, CUSTOMER/CONTRACTOR shall continuously provide, entirely at CUSTOMER'S/CONTRACTOR'S own expense, adequate property damage, and public liability insurance to cover the scope of all contemplated activities and the value of all services, labor, materials and goods involved in the work, as well as reasonable claims liable to occur during the course of the work. While work is being performed under this contract, J & B shall continuously provide, entirely at J & B's own expense, appropriate worker’s compensation coverage and liability insurance to protect against any results of J & B’S own negligence.

ASSIGNMENT - Neither party may assign this contract or any part thereto without written consent of the other party.

Any assignment in violation of this provision shall be null and void.

12. ATTORNEY’S FEES - In any litigation or arbitration between the parties regarding the terms of or performance under this contract, the prevailing party shall be entitled to an award of reasonable attorney’s fees incurred in prosecuting or defending the proceeding.

13. NOTICES - All notices required or permitted by this contract or by law may be delivered personally to the party addressed: or in lieu of person delivery, may be sent by first-class mail, postage prepaid, addressed to the party as listed on the first and last page of this contract.

14. SOLE AND ENTIRE AGREEMENT - This contract constitutes the sole and only agreement of the parties to this contract concerning the Job and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this contract are of no force and effect.

15. CONTRACT NO. 2588 October 5, 2026 Special & Regular CC Mtg Page 254 of 378 f
PI^PI Electronic Door Service, Inc.
11415 Ilex Avenue ● San Fernando ● CA 91340
TEL (818) 403-6366 ● FAX (818) 403-6488
Lie. #493813
July 3, 2026
City of San Fernando
Attn: City Clerk Department
117 MacneilStreet
San Fernando, CA 91340
Re: Contract No. C-203507
To Whom It May Concern,
We are submitting our revised estimate as of July 3, 2026.

Contact person for this project is Paul Parker, Operations Manager. He can be reached at (818) 403-6366 or by email at jnbeds(3)aoLcom.

The scope of work has been modified due to budget constraints per email dated 6/26/26 from Jennifer Spatig. Our revised estimate does not include powder coating. As per our proposal, all wrought iron to be primer painted semi-gloss black.

Scope of work:

Section A:

Item 3 has been deleted.

Item 5 has been modified to 50’.

Section B:

Is not included in this proposal (see estimate dated 6/16/2026).

This work was never included in the original estimate 10/2023.

CONTRACT NO. 2588 October 5, 2026 Special & Regular CC Mtg Page 255 of 378 f
Section C:

Item number 1, all wrought iron to be primer painted semi-gloss black.

If powder coating is required a change order will be required, approximate cost is $30.00 per linear foot.

AdditionalXerms and Federal Requirements:

Section B - Prevailing Wage and Labor Compliance: as per City of San Fernando this project is bid as non-prevailing wage.

Section C - Permits and Inspections: a permit will be pulled as required. Cost to be deferred as per City of San Fernando.

Warranty Requirements: J&B Electronic Door Service, Inc. will be providing a six-month labor warranty with this proposal. If a two- year labor warranty is required, customer to be charged accordingly.

Sincerely,
Paul R. Parker
Operations Manager
J&B Electronic Door Service, Inc.

Enclosures
CONTRACT NO. 2588 October 5, 2026 Special & Regular CC Mtg Page 256 of 378

INFORMATION TO BE SUBMITTED
Section B: Firm Qualifications and Project Experience:

1. CSLB Since June 1986 (C-7, C61/D28)
2, Multiple government facilities; LADWP, LASD, SFPD, NASA (Edwards Air Force Base).

3. FotoKem (Burbank), Frymer Construction (West LA), First Service Residential (gated communities)
Section C: Detailed Work Plan:

1. Field measurements / drawings. Saw cutting, trenching, conduits and concrete work, installation of wrought iron. Installation of automation (operator, loops, etc.).

2. Approximately four weeks.

3. No access to parking lot during trenching and concrete work (approximately one week). Limited access during installation of wrought iron (approximately one to two weeks). Limited access during automation of sliding gate (approximately one week).

Section D: Cost Proposal:

1. Not applicable. Contract price.

2. All products are stock items through local distributors.

3. This quote includes labor and materials. Permits fees to be waived by City of San Fernando as per Jennifer Spatig, Management Analyst.

Section E: Required Forms:

1. Copy of Contractors License included.

2. COI included.

3. W-9 included.

4. Subcontractors:

J M I Steel, Inc. -8983 San Fernando Rd. - Sun Valley, CA91352 License # 709127 Performance Construction -7767 VarlelAve.-Canoga Park, CA 91340 License #750550
CONTRACT NO. 2588 October 5, 2026 Special & Regular CC Mtg Page 257 of 378 contractors STATE LICENSE BOARD active license
493813

J & B ELECTRONIC DOOR

SERVICE INC
EnMy CORP
ClauMcitlonti) C61/D28 C-7
www.cslb.ca.gov . 06/30/2028
CONTRACT NO. 2588 October 5, 2026 Special & Regular CC Mtg Page 258 of 378 JANDBEL-01 DSATHISHA
DATE (MM;DD/YYYY)
5/21/2026 CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on New
New
101

PRODUCER
this
IMPORTANT:

Park
York,
York-Alliant
certificate
Ave
NY10178
14th
does
Ins
FI
Svc
not
Inc
confer rights to the certificate holder in lieu of such ae^dIIess;
(A/C,'N0,Ext)r
endorsement(s).

IDA
[email protected]
(212)
Certificate
603-0200
Team

FAX
(A/C, No):

INSURER(S) AFFORDING COVERAGE
iNsuRERA:Champlain Specialty Insurance Company
iNsuRERBiAmGUARD Insurance Company
INSURERc: Berkley Assurance Company
INSURER D: Insurance Company of the West
INSURERS :

INSURER F :

NAICF
16834
42390
39462
27847

INSURED
J and B Electronic Door Service, Inc.
11415 Ilex Avenue
San Fernando, CA 91340
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

ADDLSUBR
■ INSD WVO

INSR POLICY EFF POLICY EXP
(MM/DD/YYYY) IMMfDD/YYYYI LIE TYPE OF INSURANCE POLICY NUMBER LIMITS

A X COMMERCIAL GENERAL LIABILITY

CLAIMS-MAOE X OCCUR
1,000,000
100,000
5,000
1,000,000
2,000,000
2,000,000

EACH OCCURRENCE
DAMAGE TO RENTED PREMISES (Ea occurrence) . S
MED EXP (Any one person) S

PERSONAL & ADV INJURY S
S
X CSAR-CGL-0007226-01 5/21/2025 9/30/2026

GEN L AGGREGATE LIMIT APPLIES PER
X

GENERAL AGGREGATE S

POLICY LOC PRODUCTS-COMP/OP AGG S
OTHER $

B COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person) S
BODILY INJURY (Per accident) $
PROPERTY DAMAGE (Per accident)
AUTOMOBILE LIABILITY 1,000,000 $
ANY AUTO JBAU661025 9/30/2025 9/30/2026
OWNED
AUTOS ONLY Y SCHEDULED ^ AUTOS
X mONLY S
s. C 1,000,000
1,000,000

X OCCUR

CLAIMS-MADE

UMBRELLA LIAB

X EXCESS LIAB

EACH OCCURRENCE S
VUMC0366171 9/30/2025 9/30/2026 AGGREGATE S

DED RETENTIONS S

D WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED'’ (Mandatory In NH)
If yes, describe under DESCRIPTION OF OPERATIONS below
OTH- X
STATUTE ER Y/N WPH 5057390 05 9/30/2025 9/30/2026 1,000,000 1,000,000
1,000,000
E.L EACH ACCIDENT S
Y N/A
E.L. DISEASE-EAEMPLOYEE S
E.L DISEASE-POLICY LIMIT S
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Addllional Remarks Schedule, may be attached If more space Is required) City of San Fernando is named as additional insured where the above box is checked per attached endorsement(s) on the General Liability when required by written contract, fully executed prior to the Named Insured's Work.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, City of San Fernando 117 MacNeil Street
San Fernando, CA 91340

AUTHORIZED REPRESENTATIVE
,o
ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
October 5, 2026 Special & Regular CC Mtg
CONTRACT NO. 2588

W-9 Request for Taxpayer
Identification Number and Certification Give Form to the requester. Do not
send to the IRS.

Form
(Rev. October 2018)
Department of the Treasury Internal Revenue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

J&B Electronic Door Service, inc.
2 Business name/disregarded entity name, if different from above <n 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes.

Individuat/sole proprietor or O C Corporation [Zl S Corporation D Partnership single-member LLC
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
0)
O)
«>
Q.
□ □ Trust/estate c
o
. V)
« c
a o
Exempt payee code (if any)
□ Limited
Note: Check
liability
the appropriate
company. Enter the
box in
tax
the
classification
line above for
(C=C corporation, S=S corporation, P=Partnership) ►
the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. 3 O
Exemption from FATCA reporting
code (if any) c «c
Q. o
□
u
0) Other (see instructions) ► to eceounts majnt»neO outifdo tho US.} □.
</} 5 Address (number, street, and apt. or suite no.) See instructions. Requester’s name and address (optional) <]) 11415 Ilex Ave. <u
cn
6 City, state, and ZIP code
San Fernando, CA 91340
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Social security number
Jr
or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

Employer identification number
9 5 4 0 4 8 7 1 2
Part II Certification
Under penalties of perjury, Icertify that;

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2.1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) Ihave not been notified by the Internal Revenue Service (IRS) that i am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding: and

3.1 am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that Iam exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, c^cellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividerfds, you^are' not re red to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign
Here Signature^f^^ ,
U.S.
/
Date ^
General Instructions ● Form 1099-DIV (dividends, including those from stocks or mutual funds)
● Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)
● Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)
● Form 1099-S (proceeds from real estate transactions)
● Form 1099-K (merchant card and third party network transactions) ● Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)
● Form 1099-C (canceled debt)
● Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding. later.

Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social securify number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. ● Form 1099-INT (interest earned or paid)
Cat. No. 10231X Form W-9 (Rev. 10-2018)
CONTRACT NO. 2588 October 5, 2026 Special & Regular CC Mtg Page 260 of 378 October 5, 2026 Special & Regular CC Mtg Page 261 of 378 This Page
Intentionally
Left Blank
October 5, 2026 Special & Regular CC Mtg Page 262 of 378

AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SANFERNANDO.ORG REVIEW: ☒ City Clerk ☒ Director of Admin Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Alejandro Mendez, Acting Water Operations Manager
Date: October 5 , 2026
Subject: Receive and File Status Update on Well 2A Nitrate Treatment Plant Expansion Project No. 7630
RECOMMENDATION:

It is recommended that the City Council receive and file the status report for the Well 2A Nitrate Treatment Plant Expansion Project No. 7630.

BACKGROUND:

1. On May 22, 2025, staff identified a critical mechanical failure at Well 2A, rendering it inoperable.

2. On June 2, 2025, the City Manager authorized urgency procurement and repair Well 2A. This action enabled General Pump to mobilize for immediate repair.

3. On September 2, 2025, the City Council awarded Contract No. 2424 to Civiltec Engineering, Inc. for Professional Engineering Design Services for a new Well 2A Nitrate Treatment Plant Expansion System and approved Contract No. 1920(d) to Envirogen Technologies, Inc. for a proprietary Ion Exchange Nitrate Removal Treatment System for Well 2A Nitrate Treatment Plant Expansion System.

4. On September 3, 2025, a Notice to Proceed was issued to both Civiltec Engineering, Inc. and Envirogen Technologies for professional engineering design services and purchase of a proprietary Ion Exchange Nitrate Removal Treatment System at Well 2A.

5. On October 27, 2025, the City received approval from the State Water Resources Control Board, Division of Drinking Water, to return Well 2 to service following the completion of rehabilitation work performed by General Pump.

6. On December 10, 2025 the City received an extension to the state grant awarded by the State Water Resources Control Board (SWRCB) through the Drinking Water State Revolving Fund (DWSRF) Program, Grant Agreement No. D2202021. The new deadline date is June 30, 2028.

October 5, 2026 Special & Regular CC Mtg Page 263 of 378 Receive and File Status Update on Well No. 2A Nitrate Treatment Plant Expansion Project No. 7630

7. On June 15, 2026, the City Council continued the item to a special City Council meeting on June 29, 2026.

8. On June 29, 2026, the City Council directed staff to bring back quarterly updates on Well 2A Nitrate Treatment Plant Expansion Project No. 7630.

ANALYSIS:

Maintaining and upgrading the City’s water wells is essential to ensuring a safe, reliable, and sustainable water supply for the community. As the City relies heavily on local groundwater to meet residential, commercial, and emergency needs, investing in the upkeep of City wells protects public health, safeguards against system failures, and reduces dependence on the higher cost of imported water from Metropolitan Water District (MWD).

The City relies heavily on its four (4) active wells, Well 2A, Well 3, Well 4A, and Well 7A, which collectively meet system demand and currently keep nitrate levels within drinking water standards. Of these, Well 2A is the most critical, producing over 2,000 gpm (gallons per minute) and serving as a key part of the City’s water supply. The table below shows the City’s wells and production:

Groundwater Sources
Source Status
Capacity GPM
(Gals. Per Min.)
Well 2A Active 2,030 gpm
Well 3 Active 1,100 gpm
Well4A Active 400 gpm
Well 7A Active 900 gpm
Well 2A, located at 14060 Sayre Street, Sylmar, CA (Attachment “A”), is the City's highest-capacity well, capable of producing approximately 2,030 gpm, enough to meet the City's full daily water demand on its own (approximately 2,030 gpm during normal climate conditions and 3,000 gpm during peak operating conditions in the summer). Restoring Well 2A to full operation is critical to maintaining the City's long-term water independence and supply reliability. Relying on MWD water or other outside sources, when necessary, is potentially more expensive to the residents of San Fernando than treating the City's own groundwater. For example, a single‑family residence with a ¾‑inch meter using the current average of 30 units of water would pay significantly more under MWD pass‑through rates. For illustrative purposes, the cost would be approximately $85 more per billing cycle—about 35.6% higher—than if the same water were supplied from the City’s groundwater:

October 5, 2026 Special & Regular CC Mtg Page 264 of 378 Receive and File Status Update on Well No. 2A Nitrate Treatment Plant Expansion Project No. 7630

City Usage
($3.28/unit)
MWD Pass-Thru Usage
($6.10/unit)
Usage Fee $98.40 $183.00
Service Fee $56.63 $56.63
Sewer Fee $82.40 $82.40
Total Bill: $237.43 $322.03
Project Overview for Well 2A.

The project involves design and construction of a new nitrate removal treatment system using a proprietary regenerable ion exchange (IX) system supplied by Envirogen Technologies, which is the same approach used successfully at Wells 3 and 7A. Key components include:
• Nitrate removal treatment system and associated components • Building expansion, HVAC, piping, and site improvements • Electrical equipment upgrades with automatic auxiliary generator • On-site bathroom facility and chlorine room relocations • Flush-to-waste discharge infrastructure
The following summarizes the project status by phase:

Phase Status Summary
Phase 1 – Project
Management
Ongoing. Communication protocols and work plan established. Monthly progress meetings held with Civiltec, Envirogen, and City staff.

Phase 2 – Data
Gathering
Complete. Utility records reviewed, topographic survey completed, field investigations conducted, geotechnical drilling and percolation testing done.

Phase 3 – 30%
Preliminary Design
Complete. 30% submittal delivered December 11, 2025; City review completed December 25, 2025; review meeting held December 26, 2025.

Phase 4 – Final Design
(60/90/100%/Final)
In Progress. 80% drawings submitted by Civiltec Engineering firm to the City on August 31, 2026. Following the City’s review of the 80% drawings, the next submittal will be 90-95% design. Follow up is currently scheduled, however, with the Los Angeles Department of Water and Power (LADWP) regarding logistical constraints of the brine tank location and the requirements for the new electrical service. The City will coordinate with LADWP for solutions and /or waivers.

Phase 5 – Permitting &
CEQA
In Progress.
• Industrial waste disposal permit is confirmed and paid, pending final inspection when plant is operational.

October 5, 2026 Special & Regular CC Mtg Page 265 of 378 Receive and File Status Update on Well No. 2A Nitrate Treatment Plant Expansion Project No. 7630

• The City of Los Angeles A-Permit is required for sidewalk, curb/gutter, driveway, which was submitted to the City of Los Angeles on September 2, 2026.
• The S-Permit is pending submittal to connect a new sewer lateral on the property.
• The U-Permit is anticipated to be not required due to the sewer house connection lateral is already extended to the property line and work to connect to this will not encroach into public right-ofway. •
Phases 6 & 7 – Bid &
Construction
Upcoming. Bidding to commence December 2026; construction scheduled April 2027 – December 2027. Project closes out by February 2028.

BUDGET IMPACT:

The project is fully funded by a state grant awarded by the State Water Resources Control Board (SWRCB) through the Drinking Water State Revolving Fund (DWSRF) Program, Grant Agreement No. D2202021. No additional funds are requested at this time.

Funding Source Amount
State Grant – SWRCB / DWSRF (Principal Forgiveness) $7,000,000 Total Estimated Project Budget $7,000,000
CONCLUSION:

Staff recommends that the City Council receive and file the status update on Well No. 2A Treatment Plant Expansion Project No. 7630.

ATTACHMENT:

A. Project Vicinity/Location Map
October 5, 2026 Special & Regular CC Mtg Page 266 of 378 ATTACHMENT "A"
October 5, 2026 Special & Regular CC Mtg Page 267 of 378 ID Task Name Duration Start Finish
1 Notice to Proceed 1 day Wed 9/3/25 Wed 9/3/25
2 Kick-Off Meeting 1 day Thu 9/11/25 Thu 9/11/25
3 Data Gathering and Site Investigation 45 days Fri 9/12/25 Thu 11/13/25 4 Research and Review 12 days Fri 9/12/25 Mon 9/29/25
5 Topographic Survey 3 days Tue 9/30/25 Thu 10/2/25
6 Base Mapping 10 days Fri 10/3/25 Thu 10/16/25
7 Geotech Investigation 30 days Fri 10/3/25 Thu 11/13/25 8 Construction Documents 342 days Thu 9/4/25 Fri 12/25/26 9 Prepare 30% Submittal 40 days Fri 10/17/25 Thu 12/11/25 10 City 30% Submittal Review 10 days Fri 12/12/25 Thu 12/25/25 11 30% Submittal Review Meeting 1 day Fri 12/26/25 Fri 12/26/25 12 Envirogen Treatment Drawings 170 days Thu 9/4/25 Wed 4/29/26 13 Prepare 60% Submittal 40 days Thu 4/30/26 Wed 6/24/26 14 City 60% Submittal Review 10 days Thu 6/25/26 Wed 7/8/26 15 60% Submittal Review Meeting 1 day Thu 7/9/26 Thu 7/9/26 16 Prepare 90% Submittal Review 90 days Fri 7/10/26 Thu 11/12/26 17 City 90% Submittal Review 10 days Fri 11/13/26 Thu 11/26/26 18 90% Submittal Review Meeting 1 day Fri 11/27/26 Fri 11/27/26 19 Prepare Final Signed and Stamped PS&E 20 days Mon 11/30/26 Fri 12/25/26 20 Equipment Pre-Purchase 461 days Tue 11/4/25 Tue 8/10/27 21 Envirogen Treatment Package 300 days Tue 11/4/25 Mon 12/28/26 22 Switchgear and MCC 300 days Wed 6/17/26 Tue 8/10/27
23 CEQA 205 days Fri 9/12/25 Thu 6/25/26
24 Prepare Admin Draft 145 days Fri 9/12/25 Thu 4/2/26
25 Lead Agency and Responsible Party Review 20 days Fri 4/3/26 Thu 4/30/26 26 Final CEQA Draft 20 days Fri 5/1/26 Thu 5/28/26
27 City Council Adoption and Final Filing 20 days Fri 5/29/26 Thu 6/25/26 28 City Permits 130 days Thu 6/25/26 Wed 12/23/26
29 San Fernandio Building and Safety Permit 130 days Thu 6/25/26 Wed 12/23/26 30 City of LA A-Permit 130 days Thu 6/25/26 Wed 12/23/26 31 City of LA S-Permit 130 days Thu 6/25/26 Wed 12/23/26 32 City of LA U-Permit 130 days Thu 6/25/26 Wed 12/23/26 33 Bidding Phase 61 days Mon 12/28/26 Mon 3/22/27
34 Advertise for Bids 20 days Mon 12/28/26 Fri 1/22/27
35 Evaluate Bids 10 days Mon 1/25/27 Fri 2/5/27
36 Bid Award 1 day Mon 2/8/27 Mon 2/8/27
37 Contract Execution 30 days Tue 2/9/27 Mon 3/22/27
38 Construction Phase 232 days Mon 3/22/27 Wed 2/9/28
39 Contractor Notice to Proceed 0 days Mon 3/22/27 Mon 3/22/27 40 Material Submittals 10 days Tue 3/23/27 Mon 4/5/27
41 Materials Procurement 15 days Tue 4/6/27 Mon 4/26/27 42 Mobilization 2 days Tue 4/27/27 Wed 4/28/27
43 Construction 175 days Thu 4/29/27 Wed 12/29/27
44 Final Punchlist 10 days Thu 12/30/27 Wed 1/12/28
45 Project Closeout 0 days Wed 1/12/28 Wed 1/12/28
46 As-Built Drawings 20 days Thu 1/13/28 Wed 2/9/28
3/22
1/12
8/17 9/7 9/28 10/19 11/9 11/30 12/21 1/11 2/1 2/22 3/15 4/5 4/26 5/17 6/7 6/28 7/19 8/9 8/30 9/20 10/11 11/1 11/22 12/13 1/3 1/24 2/14 3/7 3/28 4/18 5/9 5/30 6/20 7/11 8/1 8/22 9/12 10/3 10/24 11/14 12/5 12/26 1/16 2/6 2/27 3/19 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter City of San Fernando
Well 2A
Nitrate Treamtent Plant
ATTACHMENT "B"
October 5, 2026 Special & Regular CC Mtg Page 268 of 378 October 5, 2026 Special & Regular CC Mtg Page 269 of 378 This Page
Intentionally
Left Blank
October 5, 2026 Special & Regular CC Mtg Page 270 of 378

AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1212 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Erica Melton, Director of Administrative Services

Date: October 5, 2026
Subject: Consideration to Approve a Professional Services Agreement with Bob Murray & Associates for Executive Recruitment Services for the Police Chief Position RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Professional Services Agreement with Bob Murray & Associates (Attachment “A” - Contract No. 2592) for Executive Recruitment Services for the Police Chief Position, in an amount not-to-exceed $30,000; and
b. Authorize the City Manager, or designee, to execute the agreement and make non-substantive edits.

BACKGROUND:

1. On June 4, 2026, the City received a notice of retirement from Police Chief Fabian Valdez with a last date of City Service for June 19, 2026.

2. On June 10 2026, City Manager Kith appointed John Perez as Acting Police Chief.

3. On August 3, 2026, the City Council approved Resolution Nos. 8474 and 8475 (Attachment “B”) authorizing contracts of appointments for Acting Police Chief (John Perez) from June 10, 2026 through August 3, 2026, and Interim Police Chief (Anthony Miranda) starting August 4, 2026; and approved release of a Request for Proposals (RFP) for Executive Recruitment Services for the Police Chief Position.

4. On August 4, 2026, city staff released the RFP for Executive Recruitment Services for the Police Chief Position.

5. By September 10, 2026, the City received proposals from seven (7) firms and evaluated viability based on scope of services, timeline for service delivery, comparative and relevant experience, and project costs.

October 5, 2026 Special & Regular CC Mtg Page 271 of 378 Consideration to Approve a Professional Services Agreement with Bob Murray & Associates for Executive Recruitment Services for the Police Chief Position

ANALYSIS:

The Police Chief is responsible for directing and managing all operations of the City’s Police Department, including law enforcement services, crime prevention, and crime suppression. This position is essential to maintaining uninterrupted departmental operations and ensuring the safety and welfare of the San Fernando community. To provide leadership continuity during this transition, the City Council authorized John Perez, to serve in an acting capacity through August 3, 2026 and subsequently, Anthony Miranda, to serve as the San Fernando Police Department Interim Police Chief until the position is permanently filled.

To move forward with a permanent replacement, the City Council authorized the recruitment and selection of the next Police Chief to be conducted by a professional executive recruitment firm, ensuring a comprehensive process with meaningful community involvement. An RFP was released on August 4, 2026 to solicit proposals from qualified consultants specializing in public sector and public safety executive placements to support the City in its recruitment of the next Police Chief.

By the deadline of September 10, 2026, seven (7) proposals were received for consideration from the following vendors:

FIRM NAME PROPOSED COST ($)
Alliance Resource Consulting 22,000
Bob Murray & Associates 30,000
Civic Leadership Search Partners 42,000
CPS HR Consulting 30,000
MGT Impact Solutions, LLC 44,500
Strategic Government Resources 32,919
WBCP, Inc. 31,000
Staff conducted initial evaluations of all proposals based on completeness and comprehensiveness, responsiveness to the City’s issues; potential benefit to the City; experience providing similar services to other municipalities, cost effectiveness, and quality of proposed project staff. Three finalists were then interviewed for additional information. Staff determined that Bob Murray & Associates, based on their proposal (Exhibit “A” to Attachment “A”) and interview, met all required criteria outlined in the RFP. The firm demonstrated a strong understanding of the intended scope of services and has specific experience in public sector and public safety leadership placements. Their proposal presented a solid, cost‑effective approach for a flat, all‑inclusive fee of $30,000 with a clearly defined recruitment and placement timeline of approximately 13 to 16 weeks.

Bob Murray & Associates is a premier public safety executive recruitment partner for the Western United States with over 34 years of experience and a network of more than 40,000 professionals and organizations. The firm brings a proven track record of success having conducted numerous national and regional searches for police chiefs with a deep understanding October 5, 2026 Special & Regular CC Mtg Page 272 of 378 Consideration to Approve a Professional Services Agreement with Bob Murray & Associates for Executive Recruitment Services for the Police Chief Position

of policing and first-responder culture as well as evolving community expectations enables us to deliver exceptional results tailored to your community’s unique needs.

Scope of Services.

The scope of the agreement with Bob Murray & Associates includes the management of a comprehensive, inclusive, and competitive recruitment effort for the next Police Chief in a two (2) phase process: (1) Community & Stakeholder Engagement and (2) Recruitment & Selection.

The process will include conducting multilingual community-oriented processes that will allow staff, residents, business owners and community stakeholders opportunities to participate in identifying ideal characteristics of the next San Fernando Police Chief. More details regarding the process and required services include, but are not limited to the following:
• Phase I – Community & Stakeholder Engagement: Bob Murray & Associates will begin the process by developing the candidate profile. Through this initial step, the values, culture, and priorities of San Fernando will be captured. o The firm will begin by conducting a comprehensive stakeholder engagement to gather input from elected officials, police department employees, residents, and business community members regarding the qualities and characteristics of the ideal candidate. This outreach may include virtual meetings, one-onone discussions, online stakeholder surveys, and town hall sessions, all structured to ensure multilingual access and equitable participation. o Following completion of the comprehensive stakeholder meetings, Bob Murray & Associates will compile the feedback and develop an Ideal Candidate Profile that accurately reflects community input and organizational needs. This profile will be presented to the City Council, prior to advancing to subsequent recruitment phases.
• Phase II – Recruitment & Selection: Bob Murray & Associates will use the ideal candidate profile to produce a professional recruitment brochure and marketing materials for distribution across national law enforcement and executive networks; vet applicants through resume reviews, preliminary interviews, and credential verification, then present a list of qualified candidates with summaries of their experience, interview impressions, strengths, and concerns; design structured interview processes, develop questions and evaluation tools, and facilitate interviews and related assessment activities with City staff; and conduct background reviews and reference checks for finalists and support the City with negotiations and onboarding for the selected candidate.

October 5, 2026 Special & Regular CC Mtg Page 273 of 378 Consideration to Approve a Professional Services Agreement with Bob Murray & Associates for Executive Recruitment Services for the Police Chief Position

BUDGET IMPACT:

The total cost of the Professional Services Agreement with Bob Murray & Associates shall not exceed $30,000. The City anticipates a cost savings due to the vacancy in the permanent Police Chief position. The projected cost savings in retirement and other benefit expenses is estimated to offset the cost of the contract. Staff recommends transferring these salary savings (Account #001-222-0000-various) to professional services (Account #001-222-0000-4270), which will provide sufficient funding to support the costs associated with this Agreement.

CONCLUSION:

Staff recommends that the City Council approve a Professional Services Agreement with Bob Murray & Associates (Contract No. 2592) for Executive Recruitment Services for the Police Chief Position, in an amount not-to-exceed $30,000; and authorize the City Manager, or designee, to execute the agreement and make non-substantive edits.

ATTACHMENTS:

A. Contract No. 2592, including:

Exhibit “A”: Bob Murray & Associates – Proposal
B. Resolution No. 8474 and 8475
October 5, 2026 Special & Regular CC Mtg Page 274 of 378 CONTRACT NO. 2592
2026

PROFESSIONAL SERVICES AGREEMENT
(Parties: Bob Murray & Associates and City of San Fernando) (Engagement: Executive Recruitment Services for the Police Chief Position)

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 5th day of October, 2026 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and Bob Murray & Associates (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires executive recruitment services for the Police Chief position; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such tasks and services to CITY; and WHEREAS, CITY staff has determined the position of Police Chief constitutes a hard-to-fill classification and has historically experienced significant turnover; and WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of October 5, 2026, under Agenda Item No. 6; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 SCOPE OF WORK: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the tasks and services described in that certain Request for Proposals of CITY entitled “EXECUTIVE RECRUITMENT SERVICES FOR POLICE CHIEF” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “A PROPOSAL TO CONDUCT AN EXECUTIVE RECRUITMENT FOR THE POSITION OF POLICE CHIEF” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B”, respectively. The term “Scope of Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Work” shall be a collective reference to all the various October 5, 2026 Special & Regular CC Mtg Page 275 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
services and tasks referenced in the Scope of Work, while expanding the community and stakeholder engagement to multilingual, multistage process consisting of:
o Conducting a comprehensive stakeholder engagement to gather input from elected officials, police department employees, and resident and business community members regarding the qualities and characteristics of the ideal candidate. This outreach may include virtual meetings, one-on-one discussions, online stakeholder surveys, and town hall sessions, all structured to ensure multilingual access and equitable participation. o Compiling the feedback and developing an Ideal Candidate Profile that accurately reflects community input and organizational needs. This profile will be formally presented to the City Council prior to advancing to subsequent recruitment phases.

1.2 In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

1.2 PROSECUTION OF WORK:

A. Time is of the essence for this Agreement and each and every provision contained herein. The Work shall be commenced within three (3) calendar days of CITY’s issuance of a written notice to proceed (“Notice to Proceed”). CONSULTANT shall complete the various tasks identified in the Scope of Work within the timeframes set forth in the Scope of Work and shall complete all of the Work by or before March 31, 2027 (the “Completion Date”). CONSULTANT may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY. The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONSULTANT in order to complete the Work; (ii) how much additional time CONSULTANT requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONSULTANT, including, if applicable, identification of any tasks that must be completed by CITY as prerequisite to CONSULTANT being able to complete any other service or task; and (iv) what proactive steps CONSULTANT has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONSULTANT to alert CITY of the need to provide information or complete certain tasks to be performed by CITY. CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no October 5, 2026 Special & Regular CC Mtg Page 276 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees.

F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.3 COMPENSATION: CONSULTANT shall perform the Work in accordance with Exhibit B. The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, may not exceed the aggregate sum of THIRTY THOUSAND DOLLARS ($30,000) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.4 PAYMENT OF COMPENSATION: The Not-to-Exceed Sum will be paid to CONSULTANT in monthly increments as the Work are completed. Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other October 5, 2026 Special & Regular CC Mtg Page 277 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
authorized deductions from payments made to CONSULTANT.

1.5 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.6 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates Director of Administrative Services, Erica Melton (hereinafter, the “City Representative”), to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement.

CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Jon Lewis, Senior Executive Recruiter to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or Consultant Representative’s designee will supervise and direct the performance of the Work, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF WORK; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

October 5, 2026 Special & Regular CC Mtg Page 278 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Work skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the October 5, 2026 Special & Regular CC Mtg Page 279 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Work under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: Jon Lewis, Senior Executive Recruiter.

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s October 5, 2026 Special & Regular CC Mtg Page 280 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services and tasks does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control.

CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, October 5, 2026 Special & Regular CC Mtg Page 281 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before commencing the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such October 5, 2026 Special & Regular CC Mtg Page 282 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

E. Cyber Security: Cyber Security coverage to include technology/professional liability insurance, intellectual property infringement, and data protection liability insurance. CONSULTANT shall procure and maintain coverage for cyber liabilities and financial loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

October 5, 2026 Special & Regular CC Mtg Page 283 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before commencing the Work, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “ City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil October 5, 2026 Special & Regular CC Mtg Page 284 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

October 5, 2026 Special & Regular CC Mtg Page 285 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:

October 5, 2026 Special & Regular CC Mtg Page 286 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing October 5, 2026 Special & Regular CC Mtg Page 287 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

October 5, 2026 Special & Regular CC Mtg Page 288 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio October 5, 2026 Special & Regular CC Mtg Page 289 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

Bob Murray & Associates
1544 Eureka Road, Suite 180
Roseville, CA 95661
Attn: Jon Lewis
Phone: 916-784-9080
Email: [email protected]
City of San Fernando – Admin Services
117 Macneil Street
San Fernando, CA 91340
Attn: Erica Melton
Phone: 818-898-7307
Email: [email protected]
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyeight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, October 5, 2026 Special & Regular CC Mtg Page 290 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

October 5, 2026 Special & Regular CC Mtg Page 291 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date for completing the Work may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such October 5, 2026 Special & Regular CC Mtg Page 292 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services and tasks for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The CITY Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
October 5, 2026 Special & Regular CC Mtg Page 293 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2592
Executive Recruitment Services for Police Chief Position

4/2025
PSA – Deliverables
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: BOB MURRAY & ASSOCIATES:

By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, Assistant City Attorney
Date:

October 5, 2026 Special & Regular CC Mtg Page 294 of 378 A Proposal to Conduct an Executive Recruitment
for the Position of

POLICE CHIEF
on behalf of the
1544 Eureka Road, Suite 180
Roseville, CA 95661
(916) 784-9080
(916) 784-1985 fax
ATTACHMENT "A"
CONTRACT NO. 2592
EXHIBIT "A"
October 5, 2026 Special & Regular CC Mtg Page 295 of 378 September 3, 2026
Ms. Kanika Kith
City Manager
City of San Fernando
117 Macneil Street
San Fernando, CA 91340
Submitted via email to: [email protected]
Dear Ms. Kith:

Bob Murray & Associates is pleased to submit a proposal to conduct the Police Chief recruitment for the City of San Fernando. The following details our unique qualifications and describes our systematic—yet flexible—method of identifying, recruiting, and screening outstanding candidates on your behalf. Bob Murray & Associates is proud to offer straightforward, all-in pricing, eliminating surprises and making the experience simple and stress-free. This proposal includes information on our proven process, a timeline, and a guarantee.

When you work with Bob Murray & Associates, you’re partnering with the premier public safety executive recruitment partner for the Western United States. Our firm brings a proven track record of success having conducted numerous national and regional searches for police chiefs, fire chiefs, public safety directors, and other key public safety executives. We embed equity at every stage of our process—from stakeholder engagement and community input, to inclusive outreach strategies. Our deep understanding of policing and first-responder culture as well as evolving community expectations enables us to deliver exceptional results tailored to your community’s unique needs.

We combine nationwide reach with a personalized, hands-on approach. Our comprehensive recruitment process—from stakeholder engagement and community input to candidate outreach, vetting, and final selection—ensures a diverse, qualified, and mission-aligned pool of candidates. We are proud of our strong reputation for professionalism, discretion, and our unwavering commitment to inclusivity, ethics, and excellence.

Our public safety Executive Recruiters are experienced former police executives— professionals who are passionate about public service and attuned to current trends in government leadership. With over 34 years of experience and a network of more than 40,000 professionals and organizations, we’ve built a strong reputation for delivering exceptional executives and achieving repeat success with our clients.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 296 of 378 Current and recent recruitments we have completed similar in scope to your upcoming search include the following:
2026
City of Richmond, CA (Assistant
Police Chief) - Current
City of Redding, CA (Police Chief) -
Current
City of Anaheim, CA (Deputy Police
Chief)
CSU San Bernardino, CA (Chief of
Police)
UC Santa Barabara, CA (Chief of
Police)
City of Pasco, WA (Police Chief)
City of Rohnert Park, CA (Director
of Public Safety)
City of Roseville, CA (Police Chief)
City of Palmdale, CA (Director of
Public Safety)

2025
City of Fountain Valley, CA (Police
Chief)
City of Richmond, CA (Police Chief)
City of Walnut Creek, CA (Police
Chief)
City of Soledad, CA (Police Chief)
City of Burbank, CA (Police Chief)
City of Newport Beach, CA (Police
Chief)
City of Pacific Grove, CA (Police
Chief)
City of Ventura, CA (Police Chief)

2024
City of Santa Ana, CA (Police Chief)
City of Los Angeles, CA (Police
Chief)
City of Salinas, CA (Police Chief)
Burbank-Glendale-Pasadena
Airport, CA (Deputy Police Chief)
City of Cotati, CA (Police Chief)
City of Newport Beach, CA (Deputy
Police Chief)
City of Palos Verdes Estates, CA
(Police Chief)
City of Petaluma, CA (Police Chief)
City of Ridgecrest, CA (Police
Chief)
City of San Diego, CA (Police Chief)
We work as a team on every search at Bob Murray & Associates. Your Project Lead would be Adele Fresé, Jon Lewis, Jeff Mori, Mike Ishii, or Ian Schmutzler, who would not only direct and supervise the project team from beginning to end but also serve as the Recruiter for the project. Your Recruiter’s biography is attached for your review.

To learn first-hand about the quality of our services and why the majority of our engagements come from repeat and referred clients, we invite you to contact the references listed on page 17 of the attached proposal. We look forward to your favorable consideration of our qualifications. Please do not hesitate to contact us at (916) 784-9080 with any questions.

Sincerely,
Valerie Gaeta Phillips
President, Bob Murray & Associates
CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 297 of 378

TABLE OF CONTENTS
THE RECRUITMENT PROCESS ........................................................................3 STEP 1 DEVELOP THE CANDIDATE PROFILE........................................................ 3 STEP 2 DESIGN/DISTRIBUTE BROCHURE AND ADVERTISEMENTS ........................ 4 Reaching Diverse Candidates...................................................................... 5 STEP 3 RECRUIT CANDIDATES ............................................................................ 5 STEP 4 SCREEN CANDIDATES............................................................................. 6 STEP 5 CONDUCT PRELIMINARY INTERVIEWS...................................................... 6 STEP 6 SEARCH PUBLIC RECORDS...................................................................... 6 STEP 7 MAKE RECOMMENDATIONS ................................................................... 6 STEP 8 FACILITATE FINAL INTERVIEWS ................................................................ 7 STEP 9 CONDUCT BACKGROUND AND REFERENCE CHECKS ............................. 7 STEP 10 ASSIST IN NEGOTIATIONS..................................................................... 8 COMPLETE ADMINISTRATIVE ASSISTANCE ................................................8 COSTS AND GUARANTEE ..............................................................................9 PROFESSIONAL FEE AND EXPENSES ................................................................... 9 Optional Services ........................................................................................... 9 GUARANTEE.....................................................................................................10 RECRUITMENT SCHEDULE .......................................................................... 11 FIRM PROFILE ................................................................................................ 12 REFERENCES ................................................................................................. 17

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 298 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 3

THE RECRUITMENT PROCESS
Bob Murray & Associates’ recruiters are specialists in finding positive first-responder executive placements and providing security and fairness to candidates and clients while ensuring the integrity of the search process. Outlined below are the steps in our proven recruitment process, refined through our 34+ years of experience in executive recruiting.

STEP 1 DEVELOP THE CANDIDATE PROFILE
Our understanding of the City of San Fernando’s needs will be key to a successful search. Adele Fresé, Jon Lewis, Jeff Mori, Mike Ishii, or Ian Schmutzler will meet virtually with the City Manager and key stakeholders to learn as much as possible about the ideal candidate for the Police Chief position. Key stakeholders often include:
• Council/Board Members – up to five virtual one-on-one meetings with the Recruiter
• Internal Stakeholders (e.g. Department Heads) – up to two virtual group meetings with the Recruiter
• External Stakeholders (e.g. Chamber of Commerce, Community Groups) – one virtual one-on-one or group meeting with the Recruiter
Internal and External Stakeholders

We find that many of our clients value a recruitment process that opens the opportunity for employees, community members, business leaders, and organization representatives to provide input regarding the ideal candidate. Our recruiters are skilled in virtually facilitating group staff meetings, forums for the business community, and/or town hall meetings that provide for equitable involvement from a variety of constituencies.

If the City of San Fernando desires, we will work with the City Manager to create a customized virtual community and/or staff input process. Please note: Virtual facilitation of stakeholder meetings is included in the professional fee. On-site Recruiter facilitation is available for an additional fee – please refer to “Costs and Guarantee” on page 9 for pricing information.

Online Stakeholder Surveys

Sometimes clients are seeking input from a wider range of stakeholders—such as community members, business leaders, and organization representatives—online surveys are ideal to solicit input regarding qualities of the ideal candidate. Our experienced recruiters excel at crafting targeted, thoughtful, open-ended questions and can design a customized survey, providing a link for easy sharing on your website.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 299 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 4 After closing, your dedicated Recruitment Coordinator will send you the survey response data for your review and analysis. This proposal includes one Online Survey.

Additional Online Surveys are available under Optional Services (please refer to page 9).

We want to become familiar with the values and culture of the organization, as well as to understand the current and future issues, challenges, and opportunities in the City of San Fernando.

Your Recruiter will review and help define the City’s wish-list regarding the ideal candidate’s personality, management style, knowledge, skills, and abilities and will work with the City to identify expectations regarding education and experience. The City Manager and your Recruiter will discuss compensation, benefits, and other key information necessary to ensure that outstanding candidates are attracted to this opportunity. The profile we develop together at this stage will drive subsequent recruitment efforts.

STEP 2 DESIGN/DISTRIBUTE BROCHURE AND ADVERTISEMENTS
Your Recruiter and your dedicated Recruitment Coordinator will use the candidate profile developed with the City of San Fernando to create a professional recruitment brochure, with the assistance of our professional graphic designer. The four-page, fullcolor brochure will describe the community, organization, position, ideal candidate, and compensation and will include pictures provided by the City of San Fernando that you feel best represent your organization and your community.

Upon your approval, your Recruiter will send the brochure by email (and postal mail if desired) to a targeted audience, personally inviting potential candidates to apply for the Police Chief position. We will also place the recruitment brochure on our website, which attracts over 11,000 unique hits weekly and is a trusted resource for candidates seeking executive and professional positions. Two sample brochures are included in this proposal package for your reference.

Your Recruiter will also design an effective advertising campaign appropriate for the Police Chief recruitment. Our broadest outreach comes through our active social media involvement on LinkedIn as well as our monthly newsletter where upcoming and current positions are featured. Sources such as Western City Magazine, PublicCEO, and the Careers in Government website will be used to reach an extensive local government audience, while position-specific postings will be chosen to attract candidates who have built their careers in and are committed to the Police Chief field.

Suggested Law Enforcement-specific advertising sources for the City of San Fernando’s search include:

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 300 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 5 California Police Chiefs Association
Hispanic American Police Command Officers Association
International Association of Chiefs of Police
National Organization of Black Law Enforcement Executives Bob Murray & Associates does not typically place ads with job aggregators or general job posting sites such as CareerBuilder, Monster, or Indeed, as we have found that the broad reach of these sites does not necessarily lead to quality candidates for executive and professional positions.

Reaching Diverse Candidates
Bob Murray & Associates, a woman- and minority-owned business, is proud of its commitment to attracting and placing diverse candidates. Nearly 50% of our last 100 placements were women; Hispanic placements 25%; African American placements 13%; Asian placements 21%; and Native American placements at 1%. Not only do we place advertisements with websites designed to attract minority and female candidates, but our President, Valerie Phillips, is a member herself of many diversity-focused organizations including the Local Government Hispanic Network, the League of Women in Government, the Professional Women’s Network, Mexican Professionals, and Women Leading Government. She networks frequently with fellow members to gain insight into which potential candidates are leaders in their field.

Your Recruiter will seek to reach candidates in communities and organizations with demographic profiles and populations served like that of the City of San Fernando, to maximize the potential for individuals from a wide variety of backgrounds, cultures, and life experiences to be considered for the Police Chief position.

STEP 3 RECRUIT CANDIDATES
The strongest candidates are often those who are successful and content in their current positions and need to be sold on a new opportunity. Our extensive network of contacts, developed through over 2,100 successful placements, is a primary source for identifying and obtaining referrals for these candidates. Our in-house database of 40,000 current and former executive and professional candidates is a valuable resource that can only be built over time—time that we have invested into perfecting our process for finding the right candidates for our clients. Our aggressive outreach efforts are focused on phone calls to personally invite potential applicants, answer questions, and allay any reservations, and these efforts are essential to the success of the Police Chief recruitment.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 301 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 6 STEP 4 SCREEN CANDIDATES

Following the closing date for the recruitment, your Recruiter will screen all resumes we have received, using the criteria established in the candidate profile as a basis upon which to narrow the field of candidates. Internal candidates receive sensitive consideration, and your Recruiter will discuss with the City Manager how the City of San Fernando wishes to proceed with these candidates.

STEP 5 CONDUCT PRELIMINARY INTERVIEWS
Your Recruiter will personally interview the top 10 to 15 candidates from the resume screening, with the goal of determining which candidates have the greatest potential to succeed in your organization. To reduce travel-related expenses to our clients and increase efficiency in the search process, these interviews are typically conducted via Zoom, Teams, or other convenient videoconferencing applications.

STEP 6 SEARCH PUBLIC RECORDS
Under the direction of your Recruiter, your dedicated Recruitment Coordinator will conduct a review of published print and online articles for each recommended candidate. Sources include Lexis-Nexis™, Google, social media, and our contacts in the field. This will alert your Recruiter to any further detailed inquiries we may need to make before our recommendations are finalized.

STEP 7 MAKE RECOMMENDATIONS
Based on our findings during the preliminary interview process, your Recruiter will meet with the City Manager virtually or on site to share the complete applicant list and recommend a limited number of candidates for your further consideration. Your Recruiter will make specific recommendations and will help facilitate discussions regarding the candidate pool, but the final determination of interviewees will be up to you.

We typically recommend 6-8 candidates that we feel best match your expectations and prepare a detailed report on each candidate. This virtual “Recommended Finalist” eBook is provided to each member of the decision-making body and includes:

Candidate list with Recommended Finalists identified in Group 1 and Group 2 (primary and secondary recommendations), as well as Internal candidates Summary of experience and education for each Recommended Finalist candidate
Complete cover letter and resume for each Recommended Finalist candidate List of Other Applicants (those who did not meet minimum qualifications or were otherwise unsuitable, based on our screening process)
CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 302 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 7 Bob Murray & Associates maintains all search records for a period of seven (7) years following each recruitment, and we are happy to forward cover letters and resumes for each applicant by postal mail or email as soon as the recruitment closes to new applications.

STEP 8 FACILITATE PANEL INTERVIEWS
Our years of experience will be invaluable as we help you develop an interview process that objectively assesses the qualifications of each candidate. We will work with the City of San Fernando to craft and implement an interview approach that fits your needs. This may include panel and/or individual interviews by the City Manager; key stakeholders, community/employee interview panels; writing and presentation samples; meet-andgreets; or other specialized process elements your Recruiter helps the City of San Fernando to design.

Your Recruiter will be present on-site during the panel interviews to facilitate as necessary during the process and to guide discussion to consensus regarding final candidates. Bound interview books will be provided for each interview panel member containing:

Recruitment brochure with candidate profile
Interview schedule
Suggested interview questions
Experience summary, cover letter, resume, and rating form for each candidate
Ranking forms for use during the panel interview process We will work closely with your staff to coordinate and schedule interviews. Our goal is to ensure that each candidate has a positive experience, as the way the entire process is conducted will influence the final candidates’ perception of your organization.

STEP 9 CONDUCT BACKGROUND AND REFERENCE CHECKS
Your Recruiter and your Recruitment Coordinator will conduct detailed reference checks for up to two (2) final candidates. To gain an accurate and honest appraisal of the candidates’ strengths and weaknesses, we will talk candidly with people who have direct knowledge of their work and management style. In addition to gaining a 360- degree view of candidates from the perspective of their supervisors, subordinates and peers for the past several years, we will make a point of speaking confidentially to individuals who may have further insight into a candidate’s abilities but who may not be on their preferred list of contacts.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 303 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 8 Your Recruitment Coordinator will work with the two (2) final candidates and our professional backgrounding firm, HireRight, to conduct credit, civil litigation, and motor vehicle record checks and verify candidates’ degrees.

STEP 10 ASSIST IN NEGOTIATIONS
We recognize the critical importance of successful negotiations and can serve as your representative during this process. Your Recruiter will know what other organizations have done to put deals together with great candidates and what the current market is like for Police Chief positions in organizations like the City of San Fernando’s. Your Recruiter will be available to advise you regarding current approaches to difficult issues, such as housing and relocation. We will represent your interests and advise the chosen candidate and you regarding salary, benefits, and employment agreements, with the goal of putting together a deal that results in the appointment of your chosen candidate.

With our proven experience and vested interest in a positive outcome, we can turn a very difficult aspect of the recruitment into one that is straightforward and agreeable for all parties involved.

COMPLETE ADMINISTRATIVE ASSISTANCE
We receive many unsolicited testimonials each year from clients and candidates alike noting our prompt, considerate, accurate, and professional service during the search process. Throughout the recruitment, in time intervals that suit the City of San Fernando, we will provide you with updates on the status of the search and attend to all administrative details on your behalf.

Candidates receive immediate acknowledgement of their applications, as well as personal phone calls and/or emails (as appropriate) advising them of their status at each critical point in the recruitment. Candidates who receive preliminary or final interviews and are not chosen to move forward in the interview process will receive personal calls from your Recruiter on behalf of the City of San Fernando.

It is our internal company standard that all inquiries from clients and candidates receive a response within the same business day whenever possible, and certainly within 24 hours if the inquiry is received during the work week. Your Recruiter will be available to the City of San Fernando by office phone, cell phone, and email at any time to ensure a smooth and stress-free recruitment process.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 304 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 9

COSTS AND GUARANTEE

PROFESSIONAL FEE AND EXPENSES
The all-inclusive professional services fee for conducting the Police Chief recruitment on behalf of the City of San Fernando is $30,000. Services provided for in this fee consist of all steps outlined in this proposal, including design and distribution of the recruitment brochure, advertising, marketing and promotion, administrative support, public records research, comprehensive background reporting on the final candidates, postage, technology, and two days of on-site meetings. The price is fixed and will remain the same even if the client decides not to have Bob Murray & Associates carry out some of the specific steps outlined in this proposal. This price is valid for 60 days from the date of this proposal.

Optional Services are listed below and are in addition to the professional services fee.

Expense reimbursement for Consultant travel related to additional on-site meeting days is billed at the actual rate (airfare/mileage, lodging) and is the responsibility of the City of San Fernando.

The professional fee does not limit the amount of time invested by Bob Murray & Associates in promoting a successful outcome for this project. In fact, our mission for this project is to ensure we assist in identifying the right candidate for the City of San Fernando. Therefore, your Recruiter will contact the City at the first anniversary of the placement to confirm an effective transition has occurred.

Optional Services
Additional virtual stakeholder meetings: $250/meeting
Additional on-site meeting days: $1,500/day/Consultant, plus travel expenses Online Surveys: $500/each (includes preparing recommended questions, preparing and sharing the survey link, closing the survey, and sending the survey response data for your review and analysis
Additional background checks: $300/candidate
Additional reference checks: $500/candidate
Additional hires: $9,000/candidate
CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 305 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 10

GUARANTEE
In the event a candidate recommended by our firm resigns or is terminated within the first 12 months of employment, Bob Murray & Associates will provide the City of San Fernando with professional services to secure a replacement. Services will be provided at no cost, aside from the following reimbursable expenses incurred on the City of San Fernando’s behalf during the new search:

Brochure design and distribution ($695 reprint only, $1,275 edit/reflow/reprint) (if needed)
Advertising actual costs (estimated at $2,975)
Public records search for all new candidates ($500)
Background Checks ($300/candidate)
Reference Checks ($500/candidate)
Consultant travel reimbursement (if travel is needed)
Plus any applicable Optional Services, if desired
In the event that a placement is not made from the initial recruitment, Bob Murray & Associates will provide professional services to conduct one additional recruitment.

Services will be provided at no cost. However, the City of San Fernando will be responsible for the reimbursable expenses as noted above.

We are confident in our ability to recruit outstanding candidates and do not expect the City to find it necessary to exercise this provision of our proposal.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 306 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 11

RECRUITMENT SCHEDULE
We are prepared to start work on this assignment upon receipt of a signed professional services agreement or other written, authorized notification. A full search can be completed in 13-16 weeks from the date of initial meetings with our client.

The final recruitment schedule will be determined in collaboration with City of San Fernando. A typical timeline of tasks and events is included here for reference.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 307 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 12

FIRM PROFILE

OUR STAFF
Bob Murray & Associates is a small firm focusing exclusively on executive search services. We have a team of sixteen (16):

Valerie Gaeta Phillips, President and Owner
Gary Phillips, Executive Vice President
Yasmin Beers, Vice President & Senior Executive Recruiter Adele Fresé, Senior Executive Recruiter
Stacy Stevenson, Senior Executive Recruiter
Jon Lewis, Senior Executive Recruiter
Jeff Mori, Executive Recruiter
Michael Ishii, Executive Recruiter
Ian Schmutzler, Executive Recruiter
Troy Brown, Executive Recruiter, Career Coach
Stephanie Dietz, Career Coach
Melanie Richardson, Career Coach
Kathy Lolas, Executive Recruitment Coordinator and Operations Manager Grace Owens, Senior Recruitment Coordinator
Steph Souza, Recruitment Coordinator
Alexandria Huesca, Recruitment Support
Please see your lead recruiter’s biography below:

ADELE FRESÉ, SENIOR EXECUTIVE RECRUITER
Adele Fresé brings 27 years of local government experience to Bob Murray & Associates, having retired as Chief of Police in Salinas, CA prior to joining the firm in 2021. Adele began her public service career in 1985 as an active-duty member of the United States Marine Corps before serving the City of Corpus Christi for 20 years.

Adele has extensive experience in hiring and promotional processes, as well as interviewing candidates for advancement in all aspects of local government.

During her 7 years as Chief of Police, Adele exercised strong leadership and implemented monumental changes leading to the diversification of her agency’s sworn staff. Adele’s commitment to collaboration with the public and law enforcement agencies earned her the Partner of the Year Award from Homeland Security Investigations, and her Department the Community Policing Award from the Community Policing Institute of California.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 308 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 13 Adele received her Bachelor of Science degree in Criminal Justice Administration from California State University at Hayward, and a minor degree in Sociology. She earned a Master of Science in Public Safety, completed the Senior Executives in State and Local Government program at the Harvard Kennedy School, and PERF’s Senior Management Institute for Police. She is a Texas Certified Public Manager.

JON LEWIS, SENIOR EXECUTIVE RECRUITER
Jon Lewis brings over 30 years of municipal government
experience to Bob Murray and Associates. Jon began his career in public service in 1991 with the City of Newport Beach, an iconic coastal community of 53 square miles in Southern California. After successfully working his way through the ranks of the Police Department, he honorably retired in December of 2022 after serving as the Chief of Police for nearly seven years. Jon is known for his commitment to selfless service, ethical leadership and maintaining longstanding community partnerships. During his tenure as Chief of Police, the Newport Beach Police Department achieved reduction in crime to historic lows through effective, data-driven community policing strategies as well as excellence in emergency response and 911 call answer times.

Jon graduated with honors from California State University Long Beach with a Bachelor of Science degree in Criminal Justice and Speech Communication and holds a Master of Arts degree in Criminal Justice from Chapman University. He is a graduate of several advanced law enforcement training courses including the California Commission on Peace Officer Standards and Training Command College. Jon has authored two university-level textbooks in criminal justice and is an instructor with the Center for Criminal Justice Research and Training at California State University Long Beach.

He and his wife, Darcy, have two children and reside in Orange County.

JEFF MORI, EXECUTIVE RECRUITER
Jeff Mori has 31 years of local government experience he brings to Bob Murray and Associates, having retired as the Vancouver, WA Chief of Police in October 2024.

Jeff started his career at the Washington County Sheriff’s Office in Hillsboro, OR, finishing his tenure as the Undersheriff. He joined the Vancouver Police Department in 2019.

He has significant experience working and collaborating with a variety of government and public stakeholders. Jeff develops strong relationships and assists others in reaching their full potential and goals.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 309 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 14 Whether working as a government executive, volunteer sports coach, or professional instructor, Jeff quickly recognizes talent. He understands the importance of providing meaningful feedback and helping people navigate complex processes.

Jeff is a graduate of the FBI National Academy, Harvard Kennedy School’s Senior State and Local Executives program, and PERF’s Senior Management Institute for Police. He obtained his Bachelor of Science Degree from Oregon State University. He and his wife reside in southwest Washington State, and have three adult children.

MICHAEL ISHII, EXECUTIVE RECRUITER
Michael Ishii is a retired Police Chief and consultant specializing in public safety and government technology. From August 2024 to January 2025, he served as Interim Police Chief for the Fountain Valley Police Department in Orange County, CA.

Previously, he spent 32 years with the Hawthorne Police Department, serving as Chief from 2018 to 2022. During his tenure, he helped transform the department into a community policingdriven organization focused on employee empowerment, officer wellness, and innovation. He spearheaded the Hawthorne Safe Initiative, enhancing public safety in parks, schools, neighborhoods, traffic, and businesses. He launched Care for Blue, a wellness program supporting mental health, career development, financial planning, and physical well-being. Under his leadership, HPD became the first agency in the region to hire a full-time Medical Director and implement a paramedic and EMT training program for officers, significantly improving emergency response capabilities. These initiatives strengthened departmental culture, resilience, and public trust, positioning HPD as a leader in innovative policing.

Mike is currently an Instructor for the California Police Chiefs Association (CPCA) Executive Leadership Program. He is also a member of the National Association of Asian American Law Enforcement Commanders (NAAALEC), where he provides career guidance, leadership training, and mentorship to its members, helping to cultivate the next generation of law enforcement leaders.

Mike also serves on the Advisory Board for Carfax for Police, offering expertise on datadriven law enforcement strategies and technology integration. Additionally, he is a subject matter expert in community policing with the U.S. Department of Justice Community Oriented Policing Services (COPS Office), contributing to national policing initiatives.

Mike received his MA from California State University Dominguez Hills in Negotiation, Conflict/Management, and BA from California State University Long Beach in Communication Studies - Interpersonal and Organizational Communication.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 310 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 15 Mike was born in Japan and grew up on a US military base near Tokyo. He is fluent in Japanese.

IAN SCHMUTZLER, EXECUTIVE RECRUITER
Ian Schmutzler was born and raised in Northern California and brings 28 years of law enforcement experience, including 11 years as a second-in-command and more than 3 years as police chief, to the Bob Murray & Associates team.

Ian began his career in 1997 as a police officer in the City of Oakland, California and after spending three years at the Oakland Police Department, Ian was hired by the Vacaville Police Department in 2000. During his career, Ian worked as an undercover narcotics detective, hostage negotiator, and defensive tactics instructor, among several other specialized assignments.

In 2006, Ian was promoted to the rank of sergeant and in 2011 promoted to lieutenant, which, at that time, was just below the rank of chief of police. Ian was promoted to the newly-created rank of captain in 2014 and oversaw both the Field Operations and Field Support Bureaus in that capacity, as well as, serving as acting police chief in 2021. In January of 2022, Ian was selected by City Manager Aaron Busch to be the permanent Chief of Police for the City of Vacaville.

Throughout his career, Ian has participated in more than 80 public sector hiring and promotional processes as a panelist, a facilitator, a recruiter, and a proctor, gaining valuable experience evaluating leadership capabilities and the attributes of successful public sector leaders.

Ian is a 13-year member of the California Police Chiefs Association and the CPCA Law & Legislation Committee. Ian is a graduate of the California POST Command College, Class 59, where Ian’s Futures Portfolio Project article was selected and appeared in the Dec. 2017 issue of the International Association of Police Chief’s Magazine. In addition, Ian is a graduate of the Police Executive Research Forum Senior Management Institute for Policing and obtained a Executive Post-Graduate Certificate in Law Enforcement Command from the University of San Diego.

Ian graduated from California State University, Sacramento, in 1997 with a Bachelor of Science degree in Criminal Justice and a Master of Science degree in the same field of study in 2004.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 311 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 16

CORPORATION

Bob Murray & Associates was founded in May 2000 and operated under the corporation name MBN Services, Inc. until June 2014; our new corporation name is GVP Ventures, Inc., incorporated in California in 2014. Contact information for the corporation and the firm is as follows:

GVP Ventures, Inc. OR Bob Murray & Associates
1544 Eureka Road, Ste. 180
Roseville, CA 95661
(916) 784-9080
[email protected]
Our corporation and firm are financially sound (and have been so since 2000), with documentation from our accountant available to your organization prior to final execution of a professional service agreement. We have never been involved in any litigation, aside from our personnel serving as expert witnesses when called to do so. "PROFESSIONAL ASSOCIATIONS
Our firm, represented by either our President or our Executive Vice President, are involved in the following organizations to remain engaged with current and future issues relevant to the work we conduct on behalf of clients like City of San Fernando:

California Special Districts Association
California City Management Foundation (CCMF)
Engaging Local Government Leaders (ELGL)
International City/County Management Association (ICMA) International Network of Asian Public Administrators (I-NAPA) League of California Cities
League of Women in Government
Municipal Management Association of Northern California (MMANC) Municipal Management Association of Southern California (MMASC) National Forum for Black Public Administrators (NFBPA)
Members of our leadership team not only attend events sponsored by these associations but are also frequently called upon to serve as panel members and to provide specialized lectures regarding industry-specific issues. Recent and upcoming speaking engagements and trainings provided by our staff include:
“Role of the Chief” class, annually presented by Jon Lewis on behalf of the California Police Chiefs Association;
MMANC and MMASC annual mock interviews;
Annual League of California Cities Booth; and
Annual League of California Cities City Manager’s Conference (City Manager hosted event).

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 312 of 378 Bob Murray & Associates Proposal for the City of San Fernando Page 17

REFERENCES
Clients and candidates are the best testament to our ability to conduct quality searches.

Clients for whom Bob Murray & Associates has recently conducted similar searches are listed below:

CLIENT: City of Anaheim, CA
POSITION: Deputy Police Chief
REFERENCE: Ms. Luz Flores, Recruitment Manager
(714) 765-4572

CLIENT: City of Palmdale, CA
POSITION: Director of Public Safety
REFERENCE: Ms. Sara Gallagher, Assistant City Manager
(661) 267-5279
CLIENT: City of Richmond, CA
POSITION: Police Chief
REFERENCE: Ms. Irene Lozano, Executive Assistant to the City Manager (510) 621-1264

CLIENT: City of Ventura, CA
POSITION: Police Chief
REFERENCE: Mr. Bill Ayub, City Manager
(805) 654-7740

We appreciate the City of San Fernando’s consideration of our proposal and look forward to working with you.

CONTRACT NO. 2592 October 5, 2026 Special & Regular CC Mtg Page 313 of 378 RESOLUTION NO. 8474

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, APPOINTING JOHN PEREZ AS INTERIM POLICE CHIEF UNDER GOVERNMENT CODE SECTIONS 21221(H) AND 7522.56 AND APPROVING

THE JOB DESCRIPTION
WHEREAS, Fabian Valdez (Valdez) retired as Police Chief of the City of San Fernando on June 19, 2026, resulting in a vacancy of this position June 20, 2026; and WHEREAS, the City of San Fernando is actively recruiting for the Police Chief position, a process that is expected to take several months; and
WHEREAS, the City of San Fernando needs to fill the position of Police Chief on an acting basis before a permanent appointment is made; and
WHEREAS, John Perez (Perez), a retired annuitant, is qualified to be appointed to the position of interim Police Chief pursuant to Government Code Section 21221(h) and 7522.56 as follows:

Government Code Section 21221(g) (Interim Appointments) • Perez has the necessary specialized skills as a former public sector Police Chief and career law enforcement processional;
• Perez will only be appointed once to the position of Acting Police Chief; • Perez hours shall not exceed a combined total of 960 hours for all employees during either 2025-2026 or 2026-2027 fiscal years;
• Perez compensation shall not be exceed the maximum base salary paid to other employees performing comparable duties, that being $118.78 (FY 2025-2026) and $124.71 (FY 2026-2027) per hour respectively; and
• Perez shall not receive any benefits, incentives, compensation in lieu of benefits, or any other forms of compensation in addition to the hourly rate.

Government Code Section 7522.56 (hiring retired annuitants) • Perez has the skills needed to perform work of limited duration; • Perez's hours shall not exceed a combined total of 960 hours for all employees during either the 2025-26 or 2026-2027 fiscal year;
• Perez compensation shall not be exceed the maximum base salary paid to other employees performing comparable duties, that being $118.78 (FY 2025-2026) and $124. 71 (FY 2026-2027) per hour;
• Perez has been a retired annuitant for more than 180 days; and WHEREAS, the City of San Fernando desires to hire Perez for the position of Acting Police Chief for the period of June 10, 2026 to a date not beyond August 3, 2026.

ATTACHMENT "B"
October 5, 2026 Special & Regular CC Mtg Page 314 of 378 RES. NO. 8474

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The recitals set forth above are true and correct and are hereby incorporated into this Resolution by this reference.

SECTION 2. The City Council of the City of San Fernando hereby appoints Perez to the position of Interim Police Chief pursuant to terms and conditions as listed in Exhibit "l".

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED this 3
rd day of August 2026.
""-(i C ,;,\:o.a-,\C~ -2?£"",LJ~u nJ
Victoria Garcia, May~r"'of the City of
San Fernando, California
ATTEST:
2 October 5, 2026 Special & Regular CC Mtg Page 315 of 378 RES. NO. 8474

CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No.8474, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 3 rd day of August 2026, by the following vote of the City Council:

AYES: Rivas, Solorio, Mendoza, Lopez, Garcia · 5
NAYS: None
ABSENT:

ABSTAINED:

None
None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this fl)f-''cJay of August, 2026.

Jul
~
ia Fritz, City Clerk
~
3 October 5, 2026 Special & Regular CC Mtg Page 316 of 378 Docusign Envelope ID: EB66BE9E-5A56-8DEF-8146-A6F8345EF76D RES. NO. 8474 EXHIBIT "1"
CONTRACT NO. 2556
CITY_COU._NCJL
MAYOR.
f OEL FAJARDO

VICE MAYOR
VtCTOR.lA GARCli\
COUNCIL/vlEMl\ER
MARY.MENDOZA
Cot/NCI LMEM!\ER.

MARY s·oLOIUO

COUNCILMEMIIER
PArrY L() PE z

ADMINISTRATIVE

SERVICES
DEPARTMEN·r
117 lV\ACNEIL STREET
SAN FE!~NANDO
CJ\LIFORNIA
91340

ADMINISTRATIVE

DIVISION
(8] 8) 898-1 zoo

BUSINESS LICENSE

DIVISION
(8 J 8) 898-1245
Hll/v\AN RESOURCES

DIVISION
(818)898-1220

TREASURER DIVISION
(818) 898-1207
June 10, 2026
John Perez

ADDRESS ON FILE
Via Electronic Mail (CANDIDATE EMAIL)
Re: Conditional Employment Agreement - Retired Annuitant as Acting Police Chief (Gov. Code 21121 (h); §7522.56(f)(4))
Dear Mr. Perez,
The City of San Fernando has an immediate need for an Acting Police Chief due to the anticipated retirement of the City's Police Chief. The position of Acting Police Chief requires someone with specialized skills such as a prior Police Chief experience and executive level experience for a Municipal City. During your assignment you will provide oversight for all services related to public safety and continuity of Police services during the recruitment for a permanent Police Chief.

Government Code sections 21221(h) and 7522.56(c) permit retired annuitants under CalPERS to be employed without reinstatement from retirement upon appointment by a public agency based on the retired employee's specialized skill set and the employer's need for the retired employee to perform said specialized while a vacant position is open and the agency is actively recruiting to fill the position. Additionally, Government Code section 7522.56(f)(4) allows a retired annuitant to be employed by a Cal PERS employer sooner than 180 days following the date of retirement if he or she is a public safety officer hired to perform a function regularly performed by a public safety officer.

At-Will Employment Status
As a retired annuitant, you will be considered a temporary, at-will employee and will serve at the will and pleasure of the City Manager. Within this temporary appointment, you may be terminated at any time, with or without cause, and with or without notice. Notwithstanding the requirements of the Police Officers Bill of Rights (POBR), and Government Code sections 3300 et seq., because you are being hired as a retired annuitant and your appointment is subject to the requirements of the California Public Employees Retirement Law ("PERL") and Public Employees' Pension Reform Act ("PEPRA"), you must be hired at-will to comply with requisite statutory requirements. Additionally, the City's Personnel Rules specify that temporary employees are not within the classified service for any purpose (Rule I, Section 1.43) and serve at the will and discretion of the appointing authority (Rule I, Section 1.46 (Unclassified Service)).

WATER DIVISION
(818) B98- l '213
WWW.SAN f ERNAN DO.GOV
October 5, 2026 Special & Regular CC Mtg Page 317 of 378 Docusign Envelope ID: EB66BE9E-5A56-8DEF-8146-A6F8345EF76D Acting Chief Appointment Agreement - Perez