Agenda packet — San Fernando City Council, October 5, 2026 (part 1 of 3)

Staff Contact Kanika Kith, City Manager

M AYOR VICTORIA G ARCIA

VICE M AYOR PATTY L OPEZ

C OUNCILMEMBER M ARY M ENDOZA

C OUNCILMEMBER M ARY SOLORIO
C OUNCILMEMBER S EAN M. R IVAS

C ITY OF SAN F ERNANDO

C ITY C OUNCIL

M EETING AGENDA
SPECIAL M EETING – 5:00 PM
R EGULAR M EETING – 6:00 PM
M ON DAY , O CTOBER 5, 2026

C ITY H ALL C OUNCIL C HAMBERS
117 M ACNEIL S TREET
SAN F ERNANDO , C A 91340
Please visit the City’s YouTube channel to live stream and watch previously recorded City Council meetings, which is also available with Spanish subtitles at:
https://www.youtube.com/c/CityOfSanFernando
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including in-person translation services, or other services please call the City Clerk Department at (818) 898-1204 or email at [email protected] at least 2 business days prior to the meeting.

SPECIAL MEETING - PUBLIC PARTICIPATION OPTIONS

WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando

SUBMIT PUBLIC COMMENT IN PERSON
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.

SUBMIT PUBLIC COMMENT VIA EMAIL
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting, to ensure distribution to the City Council prior to consideration of the agenda. Comments received via email will be distributed to the City Council and made part of the official public record of the meeting.

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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 5, 2026

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CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE SPECIAL MEETING Members of the public may call-in at the start of the special meeting. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.

Call-in Telephone Number: (669) 900-6833
Meeting ID: 852 3763 3366
Passcode: 138302
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment.

CALL TO ORDER - SPECIAL MEETING 5:00 P.M. (CLOSED SESSION)

ROLL CALL

TELECONFERENCING REQUESTS/DISCLOSURE

APPROVAL OF SPECIAL MEETING AGENDA (CLOSED SESSION)

PUBLIC STATEMENTS FOR SPECIAL MEETING (CLOSED SESSION)
There will be a three (3) minute limitation for each member of the audience who wishes to make comments relating to City Business. Anyone wishing to speak, please fill out the blue form located at the Council Chambers entrance and submit it to the City Clerk. When addressing the City Council, please speak into the microphone and voluntarily state your name and address.

RECESS TO CLOSED SESSION
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) - EXISTING LITIGATION:

CASE NAME: BRAND ESTATES, LLC V. CITY OF SAN FERNANDO
LACSC CASE NO.: 25STCP02636
B) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) AND 54956.9(E)(1) - ANTICIPATED LITIGATION:

One (1) matter
C) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) - CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION:

Case Name: Richard De La Pena vs. City of San Fernando
Case No.: ADJ16934954
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Special and Regular Meeting Notice and Agenda – October 5, 2026

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D) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) - CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION:

Case Name: Elizabeth Padilla vs. City of San Fernando
Case No.: ADJ19057459
E) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) - CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION:

Case Name: Nichole Hanchett vs. City of San Fernando
Case No.: 23-173040

RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION

REGULAR MEETING - PUBLIC PARTICIPATION OPTIONS

WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando

CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE MEETING Members of the public may call-in between 6:00 p.m. and 6:15 p.m. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.

Call-in Telephone Number: (669) 900-6833
Meeting ID: 833 6022 0211
Passcode: 924965
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled, until it is your turn to speak and limited to three minutes.

CALL TO ORDER REGULAR MEETING 6:00 P.M.

ROLL CALL
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 5, 2026

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TELECONFERENCING REQUESTS/DISCLOSURE
Recommend consideration of requests received for remote teleconference meeting participation made by members of the City’s legislative bodies, as permitted under the provisions of Assembly Bill 2449, Government Code (GC) Section 54953, and the City of San Fernando adopted Resolution No. 8215, effective March 1, 2023.

PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz

APPROVAL OF REGULAR MEETING AGENDA
Recommend that the City Council approve the agenda as presented and move that all ordinances presented tonight be read in title only as authorized under Government Code Section 36934.

PRESENTATIONS
A. ANNUAL RECOGNITION
• BREAST CANCER AWARENESS MONTH – OCTOBER 2026
• DOMESTIC VIOLENCE AWARENESS MONTH – OCTOBER 2026
• CODE ENFORCEMENT OFFICER APPRECIATION WEEK – OCTOBER 11 TO OCTOBER 17, 2026 • INDIGENOUS PEOPLES DAY – OCTOBER 12, 2026

DECORUM AND ORDER
The City Council, elected by the public, must be free to discuss and address issues confronting the City in an orderly environment. Although GC Section 54954.3(c), prohibits the City Council from prohibiting public criticism of the policies, procedures, programs or services of the City, or of the acts or omissions of the City Council, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including, but not limited to the following: 1) Prevents other members of the public or the City Council from being heard when it is their turn to speak; 2) Prevents members of the audience from hearing or seeing the proceedings; and/or 3) Speaking off topic or speaking beyond the allotted speaking time limit.

Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. Unrecognized remarks from the audience, clapping, stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner will not be allowed and will be considered out of order.

Disruptive behavior, as referenced above, shall be subject to the enforcement procedures set forth under Section 4.5 (Enforcement of Decorum) of the San Fernando Procedural Manual. The Chief of Police shall be ex officio sergeant-at-arms for the City Council but may delegate such duties to any one or more sworn police officers of the City as needed. The sergeant-at-arms and those delegated sergeant-at-arms responsibilities shall carry out all orders and instructions given to him by the Presiding Officer for the purpose of maintaining decorum in the City Council Chambers. Per GC Section 54957.95, the Presiding Officer may order the sergeant of-arms to remove any person who persists with disruptive behavior as referenced under Section 4.4 (Decorum and Order- Public) of the San Fernando Procedural Manual, following an initial warning and may also order the sergeant-ofarms to immediately remove anyone, without warning, who engages in behavior that constitutes a true threat of force within the meaning of GC Section 54957.95.

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PUBLIC STATEMENTS
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.

Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting to ensure distribution to the City Council and made part of the official public record of the meeting.

Members of the public may provide a live public comment by calling in between 6:00 p.m. and 6:15 p.m. CALL-IN INFORMATION: Telephone Number: (669) 900-6833; Meeting ID: 833 6022 0211; Passcode: 924965

CONSENT CALENDAR
Items on the Consent Calendar are considered routine and may be disposed of by a single motion to adopt staff recommendation. If the City Council wishes to discuss any item, it should first be removed from the Consent Calendar.
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. August 3, 2026 Special and Regular CC Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER Recommend that the City Council adopt Resolution No. 26-101 approving the Warrant Register. 3) RECEIVE AND FILE STATUS UPDATES FOR CITY PROJECTS AND CITY COUNCIL PRIORITIES Recommend that the City Council receive and file the status report for Fiscal Year 2026-2027 City Projects and City Council Priorities, and provide direction, as appropriate. 4) CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO J&B ELECTRONIC

DOORS FOR THE INSTALLATION OF SECURITY GATES AND PERIMETER UPGRADE

ENHANCEMENTS AT THE POLICE DEPARTMENT FACILITY
Recommend that the City Council:
a. Award a Professional Services Agreement to J&B Electronic Doors (Contract No. 2588) for installation of security gates and perimeter upgrade enhancements at the Police Department Facility located at 910 First Street; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the agreement and all related documents.

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5) RECEIVE AND FILE STATUS UPDATE ON WELL 2A NITRATE TREATMENT PLANT EXPANSION PROJECT NO. 7630
Recommend that the City Council receive and file the status report for the Well 2A Nitrate Treatment Plant Expansion Project No. 7630.
6) CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH BOB MURRAY & ASSOCIATES FOR EXECUTIVE RECRUITMENT SERVICES FOR THE POLICE CHIEF POSITION Recommend that the City Council:
a. Approve a Professional Services Agreement with Bob Murray & Associates (Contract No. 2592) for Executive Recruitment Services for the Police Chief Position, in an amount not-toexceed $30,000; and b. Authorize the City Manager, or designee, to execute the agreement and make non-substantive edits.

ADMINISTRATIVE REPORTS
7) RECEIVE AND FILE A QUARTERLY PROGRESS REPORT ON THE SAN FERNANDO POLICE DEPARTMENT’S THREE-YEAR ORGANIZATIONS IMPLEMENTATION ACTION PLAN Recommend that the City Council receive and file the quarterly progress report on the San Fernando Police Department’s three-year organizations Implementation Action Plan. 8) DISCUSSION AND CONSIDERATION ON THE 2027 INDEPENDENCE DAY CELEBRATION Recommend that the City Council provide direction on whether to host an Independence Day celebration and, if so, the preferred date, budget, location, and event features, with staff returning with a detailed event concept and budget for Council consideration 9) DISCUSSION AND CONSIDERATION REGARDING DESIGN OPTIONS FOR CERTIFICATES OF

PROCLAMATIONS
Recommend that the City Council:
a. Select a design for Certificates of Proclamations, including cost considerations; b. Provide staff direction, as applicable.

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10) DISCUSSION AND CONSIDERATION TO DEVELOP A POLICY ESTABLISHING A NON-PAID CITY

INTERNSHIP PROGRAM
This item was agendized by Councilmember Sean M. Rivas.

City Council to discuss and provide direction to the Human Resources Department to develop a policy establishing a Non-Paid City Internship Program in partnership with local colleges and universities. Staff shall return to the City Council within 60 days with a proposed policy and recommendations for implementation.
11) DISCUSSION AND CONSIDERATION TO ESTABLISH AN LOS ANGELES UNIFIED SCHOOL

DISTRICT EDUCATION COMPACT AND STRONGER TOGETHER AD HOC COMMITTEE This item was agendized by Councilmember Sean M. Rivas.

City Council to discuss and consider establishing an LAUSD Education Compact & Stronger Together Ad Hoc Committee to strengthen coordination between the City of San Fernando and the Los Angeles Unified School District (LAUSD).
12) DISCUSSION AND CONSIDERATION TO ALLOCATE $2,500 IN AREA B FUNDS FOR THE SHOP

SAN FERNANDO PILOT PROJECT
This item was agendized by Councilmember Sean M. Rivas.

City Council to discuss to approve the allocation of $2,500 in Area B funds to support the Shop San Fernando Pilot Project; and direct City staff to coordinate the implementation of the pilot project and related outreach and promotional efforts.
13) DISCUSSION AND CONSIDERATION REGARDING POSSIBLE ACTION TO AUTHORIZE CITY STAFF

COORDINATION WITH NARCOTICS ANONYMOUS REGARDING MEETINGS AT RECREATION PARK
This item was agendized by Councilmember Mary Solorio.

City Council to provide direction to staff.
14) DISCUSSION AND REQUEST CITY COUNCIL DIRECTION TO HAVE THE CITY ATTORNEY’S OFFICE (A) PROVIDE BROWN ACT TRAINING TO THE CITY COUNCILMEMBERS, COMMISSIONERS AND CITY STAFF WITH EMPHASIS ON PREVENTING PROHIBITED SERIAL COMMUNICATIONS; AND (B) REVIEW EXISTING CITY COUNCIL POLICIES AND MAKE RECOMMENDATIONS ON

AMENDMENTS TO FURTHER GUARD AGAINST PROHIBITED SERIAL MEETINGS This item was agendized by Councilmember Mary Solorio.

City Council to provide direction to staff.

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15) DISCUSSION AND CONSIDERATION REGARDING DOWNTOWN BUSINESS IMPROVEMENT

DISTRICT AND COMMUNITY EVENTS
This item was agendized by Councilmember Mary Solorio.

City Council to provide direction to staff.
16) DISCUSSION AND CONSIDERATION REGARDING DEVELOPMENT OF STRATEGIES AND

POLICIES FOR SUPPORTING LOCAL BUSINESSES AND IMPROVING THE LOCAL SHOPPING

EXPERIENCE
This item was agendized by Councilmember Mary Solorio.

City Council to provide direction to staff.

STAFF COMMUNICATION INCLUDING COMMISSION UPDATES

GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES

ADJOURNMENT
The meeting will adjourn to its next regular meeting on October 19, 2026.

AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing regular meeting agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Dated: _________________ at: ______________
Signed By: _______________________________
Agendas and complete Agenda Packets (including staff reports and exhibits related to each item) are posted on the City’s `Internet website www.sanfernando.gov. These are also available for public reviewing prior to a meeting in the City Clerk Department. Any public writings distributed by the City Council to at least a majority of the Councilmembers regarding any item on this regular meeting agenda will also be made available at the City Clerk Department at City Hall located at 117 Macneil Street, San Fernando, CA, 91340 during normal business hours. In addition, the City may also post such documents on the City’s website at www.sanfernando.gov. In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including auxiliary aids or services please call the City Clerk Department at (818) 898-1204 or [email protected] at least 48 hours prior to the meeting.

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PRESENTATIONS -

ANNUAL RECOGNITIONS
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` Proclamation

BREAST CANCER AWARENESS MONTH
October 2026
W HEREAS , during National Breast Cancer Awareness Month, we stand with the courageous women and men who have been diagnosed with breast cancer and honor those who have lost their battle to this terrible disease;
Whereas, as the second most common cancer affecting women, an estimated one in eight women will develop breast cancer over the course of their lifetime; Whereas, cancer touches so many families across the country – including ours. It is up to all of us to continue fighting for a cure and to ensure that every American has access to the quality care they need;
Whereas, early detection is one of the most important strategies for treating breast cancer successfully, and regular screenings are the most reliable way to detect it early; Whereas, this year marks the 36
th anniversary of the National Breast and Cervical
Cancer Early Detection program which provides free breast and cervical cancer screenings to low-income, uninsured, and underinsured women in every State, as well as many Tribal organizations and Territories; and
Whereas, as we observe National Breast Cancer Awareness Month, we are united in our commitment to ending breast cancer and improving the lives of all those affected by this illness. We applaud the advocates, medical professionals, researchers, and caregivers who dedicate their lives to making progress towards cures. This month, we stand in solidarity with breast cancer survivors across the country and reaffirm our commitment to advancing research efforts that deliver hope to patients everywhere.

NOW, THEREFORE, THE SAN FERNANDO CITY
COUNCIL DOES HEREBY PROCLAIM OCT OBE R 202 6 AS
BREAST CANCER AWARENESS MONTH in the City of San Fernando and encourages residents to join in activities that will increase awareness of what can be done to prevent and control breast cancer, and pay tribute to those who have lost their lives to this disease.

PATTY LOPEZ

VICE MAYOR

VICTORIA GARCIA
MAYOR

MARY MENDOZA

COUNCILMEMBER
SEAN M. RIVAS

COUNCILMEMBER

MARY SOLORIO

COUNCILMEMBER
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Certificate of Recognition
JESSE H. AVILA

COUNCILMEMBER

JOEL FAJARDO

COUNCILMEMBER
Proclamation

DOMESTIC VIOLENCE AWARENESS MONTH
October 2026
W HEREAS , Domestic Violence affects millions, both woman and men, of every race, religion, culture and status. It’s not just punches and black eyes. It’s yelling, humiliation, stalking, manipulation, coercion, threats and isolation. It’s stealing a paycheck, keeping tabs online, non-stop texting, constant use of the silent treatment, or calling someone stupid and so often they believe it; Whereas, since the Violence Against Woman Act passed in 1994, society has come a long way. This landmark legislation, led by then Senator Joe Biden, combined new provisions that hold offenders accountable and provide programs and services for victims.

Whereas, between 1993 and 2010, the overall rate of domestic violence dropped nearly two-thirds and state laws have reformed to address issues such as dating abuse in the workplace, stalking, employment discrimination and more; Whereas, every October, community members rededicate themselves to breaking the cycle. Nearly three out of four Americans personally know someone who is or has been a victim of domestic violence. Now is time to take a stand.

NOW, THEREFORE, THE SAN FERNANDO

CITY COUNCIL DOES HEREBY PROCLAIM
OCTOBER 2026 AS DOMESTIC VIOLENCE AWARENESS MONTH
in the City of San Fernando, and urges all citizens to support survivors and speak out against domestic violence during the month of October and beyond.

MARY MENDOZA

COUNCILMEMBER
SEAN M. RIVAS

COUNCILMEMBER

PATTY LOPEZ

VICE MAYOR

VICTORIA GARCIA
MAYOR

MARY SOLORIO

COUNCILMEMBER
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CODE ENFORCEMENT OFFICER APPRECIATION WEEK
October 11 – 17, 2026
WHEREAS, Code Enforcement Officers provide for the safety, health and welfare of citizens in communities throughout the state of California through the enforcement of local, state, and federal laws and ordinances dealing with various issues of building, zoning, housing, animal control, environmental, health and life safety; and
WHEREAS, Code Enforcement Officers have challenging and demanding roles and often do not receive recognition for the job they do in improving quality of life for residents and businesses of local communities; and
WHEREAS, the role of many code enforcement Officers has expanded in recent years with jurisdictions increasingly relying on the expertise and training of Code of Enforcement Officers in their communities; and
WHEREAS, Code Enforcement Officers are dedicated, highly-qualified and highly-trained professionals who share the goals of preventing neighborhood deterioration, enhancing communities and ensuring safety, and preserving property values through knowledge, training and application of housing, zoning, and nuisance laws; and
WHEREAS, Code Enforcement Officers often have a highly-visible role in the communities they serve and regularly interact with the public and a variety of federal, state, county, and local officials in their capacity as a Code Enforcement Officer; and WHEREAS, the City of San Fernando wants to recognize and honor Code Enforcement Officers that serve our community and acknowledge their role in leading the way to improve quality of life within our communities.

NOW, THEREFORE, THE SAN FERNANDO CITY

COUNCIL DOES HEREBY PROCLAIM THE WEEK OF
October 11-17, 2026, as Code Enforcement Officer Appreciation Week in the City of San Fernando and call upon its residents to join in recognizing and expressing their appreciation for the dedication and service by the individuals who serve as our Code Enforcement Officers.

Proclamation

PATTY LOPEZ

VICE MAYOR

VICTORIA GARCIA
MAYOR

MARY MENDOZA

COUNCILMEMBER
SEAN M. RIVAS

COUNCILMEMBER

MARY SOLORIO

COUNCILMEMBER
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Certificate of Recognition
JESSE H. AVILA

COUNCILMEMBER

JOEL FAJARDO

COUNCILMEMBER
Proclamation
INDIGENOUS PEOPLES’ DAY
October 12, 2026
W HEREAS , the City of San Fernando is committed to protecting and advocating for justice, human rights, and the equal treatment of all people who live and work in the City of San Fernando; and
Whereas, the City recognizes that the indigenous peoples of the lands that would later become known as the Americas have occupied these lands since time immemorial; and Whereas, the City recognizes the dignity and diversity of the cultures, traditions, histories and aspirations of the City’s peoples and indigenous ancestry; and Whereas, the City values the contributions made to our City and our society through indigenous peoples’ arts, knowledge, technology, science, philosophy, and culture; and Whereas, Indigenous Peoples’ Day was first proposed in 1977 by a delegation of Native Nations to the United Nations-sponsored International Conference on Discrimination Against Indigenous Populations in the Americas; and
Whereas, in 1990 Indigenous Leaders convened the First Continental Conference on 500 Years of Indian Resistance and unanimously passed a resolution to transform Columbus Day into an occasion to strengthen the process of continental unity in a struggle towards liberation, and to reveal a more accurate historical record; and Whereas, in 2011 the Affiliated Tribes of Northwest Indians, a regional organization comprised of American Indians/Alaska Natives and tribes in the states of Washington, Idaho, Oregon, Montana, Nevada, Northern California, and Alaska, passed Resolution #11-57 for “Support to Change Columbus Day (2nd Monday of October) to Indigenous Peoples’ Day.”

NOW, THEREFORE, THE SAN FERNANDO CITY
COUNCIL DOES HEREBY PROCLAIM OCTOBER 12,
202 6, AS INDIGENOUS PEOPLES’ DAY in the City of San
Fernando, and calls upon public officials, educators, businesses, communities, volunteers, and all the people of San Fernando, to observe this day to honor and celebrate the thriving cultures and positive values of the Indigenous Peoples of our region.

MARY MENDOZA

COUNCILMEMBER
SEAN M. RIVAS

COUNCILMEMBER

PATTY LOPEZ

VICE MAYOR

VICTORIA GARCIA
MAYOR

MARY SOLORIO

COUNCILMEMBER
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CITY OF SAN FERNANDO

CITY COUNCIL

MINUTES
SPECIAL MEETING – 5:00 P.M
REGULAR MEETING – 6:00 P.M.

MONDAY, AUGUST 3, 2026

CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
CALL TO ORDER/ROLL CALL – SPECIAL MEETING 5:00 P.M. (CLOSED SESSION) Mayor Victoria Garcia called the Special Meeting to order at 5:00 p.m.

Present:

Council: Mayor Victoria Garcia, Vice Mayor Patty Lopez, and Councilmembers Mary Mendoza, Mary Solorio ,and Sean M. Rivas
Staff: City Manager Kanika Kith and City Attorney Richard Padilla

Absent:

TELECONFERENCING REQUEST None

APPROVAL OF AGENDA
Motion by Vice Mayor Lopez, seconded by Councilmember Mendoza to approve the agenda as presented. The motion carried, unanimously.

PUBLIC STATEMENTS None
RECESS TO CLOSED SESSION (5:02 P.M.)
By consensus, Councilmembers recessed to Closed Session.

A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) - EXISTING

LITIGATION
Case Name: City of San Fernando v. Ortiz Enterprises et al Case No.: LASC Case No. 26STCV09693
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SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 3, 2026

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B) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) – EXISTING

LITIGATION
Case Name: Rene Lupercio vs City of San Fernando
Case No.: 2:24-CV-06321-CBM-JPR
C) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (D)(4) - INITIATION

OF LITIGATION
One (1) matter

RECONVENED FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION City Attorney Padilla noted that there was no reportable action as a result of the Closed Session meeting.

CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Victoria Garcia called the regular meeting to order at 6:02 p.m.

Present: Council: Mayor Victoria Garcia, Vice Mayor Patty Lopez, and Councilmembers Mary Mendoza, Mary Solorio and Sean M. Rivas
Staff: City Manager Kanika Kith, City Attorney Richard Padilla, Acting Police Chief John Perez, Director of Recreation and Community Services Julio Salcedo, Director of Community Development Ron Garcia, Director of Public Works Bonnie Tam, and City Clerk Julia Fritz

Absent: None
TELECONFERENCING REQUESTS/DISCLOSURE None

PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz

APPROVAL OF AGENDA
Motion by Vice Mayor Lopez, seconded by Councilmember Solorio to approve the agenda, as amended to table Agenda Item No. 10 regarding the Trash Enclosures to a date uncertain. The motion carried, unanimously.

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SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 3, 2026

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PRESENTATIONS

A) PRESENTATION AND UPDATE FROM METROPOLITAN WATER DISTRICT BOARD CHAIR ADAN ORTEGA

PUBLIC STATEMENTS
Julie Cuellar expressed support on Agenda Item No. 9, thanked acting Police Chief John Perez for his service to San Fernando, and supports Flock safety cameras.

Elisa Avalos spoke in support of Whiteman Airport and asked Council to promote the airport for its programming activities.

Lionel Mares congratulated Councilmember Rivas and spoke in support of Agenda Item No. 17, stated concerns with Item No. 20 and suggested the City Council support open street events.

Roberto Barragon congratulated newly elected Councilmembers and to Mayor Garcia, spoke regarding ICON’s relationship with the City and on Whiteman Airport and to suggested that the City wait for any decision of support until the County of Los Angeles completes the study.

Ricardo Benitez expressed his concerns with building society and following rules.

Ethereal Quintero suggested the city end the contract with Flock and spoke about Whiteman Airport.

David Bolog spoke about Agenda Item No. 20 regarding Flock cameras and supports ending the contract.

CONSENT CALENDAR
Councilmember Solorio requested to pull Consent Item No. 4 for discussion.

Mayor Garcia requested to pull Consent Item No. 7 for discussion.

Motion by Councilmember Solorio, seconded by Councilmember Mendoza to approve the Consent Calendar Item Nos. 1, 2, 3, 5, 6 and 8:
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. July 27, 2026 Special CC Mtg
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER 3) RECEIVE AND FILE STATUS UPDATES FOR CITY PROJECTS AND CITY COUNCIL PRIORITIES October 5, 2026 Special & Regular CC Mtg Page 25 of 378

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 3, 2026

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5) CONSIDERATION TO APPROVE A GRANT AGREEMENT ACCEPTING CALIFORNIA HIGHWAY

PATROL CANNABIS TAX FUND GRANT PROGRAM FUNDS AND ADOPT A RESOLUTION

APPROPRIATING THE GRANT FUNDS
6) CONSIDERATION TO APPROVE RELEASE OF A REQUEST FOR PROPOSALS FOR PROFESSIONAL

PLANNING, ENVIRONMENTAL, ARCHITECTURAL, AND ENGINEERING SERVICES FOR

PROPOSED COMMUNITY RESILIENCY CENTERS
8) CONSIDERATION TO ADOPT A RESOLUTION FOR FISCAL YEAR 2026-2027 SALARY PLAN

AMENDING THE SALARY RANGE FOR POLICE OFFICER, POLICE CADET, AND POLICE RESERVE

OFFICER POSITIONS
The motion carried, unanimously.

Item heard out of order
12) DISCUSSION AND CONSIDERATION TO APPOINT REPRESENTATIVES TO SERVE AS

COMMISSIONERS TO THE EDUCATION, PLANNING AND PRESERVATION, AND

TRANSPORTATION AND PUBLIC SAFETY COMMISSIONS
Councilmember Sean M. Rivas presented the staff report.

Motion by Councilmember Rivas, seconded by Councilmember Solorio to approve Angel Zobel-Rodriguez be appointed as my representative to the Education Commission. The motion carried, unanimously.

Motion by Councilmember Rivas, seconded by Vice Mayor Lopez to approve Nicole Mohr be appointed as my representative to the Planning and Preservation Commission. The motion carried, by the following vote:

ROLL CALL
AYES: Rivas, Solorio, Lopez - 3
NAYES: None
ABSTAIN: None
ABSENT: Mendoza, Garcia - 2
Motion by Councilmember Rivas, seconded by Councilmember Solorio to approve Michelle Vergara be appointed as my representative to the Transportation and Public Safety Commission. The motion carried, unanimously.
15) DISCUSSION AND CONSIDERATION TO ADOPT A RESOLUTION RECOGNIZING AUGUST 6 AS “EL DÍA DEL SALVADOREÑO”
Vice Mayor Patty Lopez presented the staff report.

Motion by Vice Mayor Lopez, seconded by Councilmember Rivas to adopt Resolution recognizing August 6 of each year as "El Dia del Salvadoreno" in the City of San Fernando, as amended to replace “celebration” with “recognition” in Section 6. The motion carried, unanimously.

October 5, 2026 Special & Regular CC Mtg Page 26 of 378

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 3, 2026

Page 5 of 9 ends

It was noted that the City Council recessed the meeting at 7:15 p.m. and reconvened at 7:26 p.m. with all Councilmembers present.
13) RECEIVE AND FILE A PRESENTATION BY WHITEMAN AIRPORT COALITION Vice Mayor Patty Lopez presented the staff report. The City Council received and filed the presentation from Vista Aviation Inc. No action was taken. 14) DISCUSSION AND CONSIDERATION REGARDING BROADWAY INTERNATIONAL FILM FESTIVAL 2026 - CITY CO-SPONSORSHIP REQUEST
Vice Mayor Patty Lopez presented the staff report.

Motion by Vice Mayor Lopez, seconded by Councilmember Solorio to approve the event on Saturday, October 9 and 10, 2026, approve the City’s co-sponsor of the 2026 Broadway International Film Festival and authorize the use of the City's name and logo as an official co-sponsor, as amended to include donations from Councilmember Solorio, Councilmember Rivas and Vice Mayor Lopez to donate $400 towards the payment of the facility rental fees from their Community Investment Funds totaling $1,200.

Item heard out of order
4) RECEIVE AND FILE COST ANALYSIS AND FUNDING OPTIONS FOR IMPORTING METROPOLITAN

WATER DISTRICT WATER
The City Council directed staff to return to a future meeting with the MWD rate per year and what the difference would be for individual homes if we use passthrough rate vs. city water.
7) CONSIDERATION TO APPROVE A FIRST AMENDMENT EXTENDING THE CONTRACT SERVICES

AGREEMENT WITH UNIVERSITY OF CALIFORNIA LOS ANGELES HEALTHY EARLY HEAD START

PROGRAM TO PROVIDE SUPPORT IN SCHOOL READINESS AND QUALITY SERVICES Motion by Councilmember Solorio, seconded by Vice Mayor Lopez to approve a first amendment extending the Contract Services Agreement with University of California Los Angeles Health Early Head Start Program (UCLA Head Start) (Contract No. 2408(a)) to August 4, 2029, to provide individualized support in school readiness, health, resources, and quality services for infant, toddlers, pregnant women, and their families, free of costs to San Fernando residents and other participants; and authorize the City Manager to make non-substantive corrections and execute all related documents. The motion carried, unanimously.

October 5, 2026 Special & Regular CC Mtg Page 27 of 378

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 3, 2026

Page 6 of 9 ends

ADMINISTRATIVE REPORTS
9) DISCUSSION AND CONSIDERATION TO ADOPT RESOLUTIONS APPROVING CONTRACTS FOR ACTING AND INTERIM POLICE CHIEF APPOINTMENTS; AND APPROVE RELEASE OF A

REQUEST FOR PROPOSALS FOR EXECUTIVE RECRUITMENT PROFESSIONAL SERVICES FOR

THE POLICE CHIEF POSITION
City Manager Kanika Kith presented the staff report and responded to Councilmember questions.

Motion by Councilmember Solorio, seconded by Councilmember Rivas to adopt Resolution No. 8474 ratifying contract for appointment of John Perez as Acting Police Chief (Contract No. 2556); adopt Resolution No. 8475 approving contract for appointment of Anthony Miranda as Interim Police Chief (Contract No. 2557); approve Release of a Request for Proposals for Executive Recruitment Professional Services for Police Chief Position; and authorize the City Manager, or designee, to make non-substantive changes and execute all related documents. The motion carried, unanimously.
10) DISCUSSION AND CONSIDERATION REGARDING CONCEPT DESIGN OPTIONS FOR THE

DOWNTOWN TRASH ENCLOSURES IMPROVEMENT PROJECT
The City Council tabled the item to a date uncertain.
11) DISCUSSION AND CONSIDERATION TO APPROVE COUNCILMEMBER LIAISON AND AD HOC

COMMITTEE LISTS, RECEIVE CITY COMMISSION UPDATES AND ADOPT A RESOLUTION APPOINTING THE CITY’S DELEGATE AND ALTERNATE DELEGATE TO THE INDEPENDENT

CITIES FINANCE AUTHORITY GOVERNING BOARD
City Clerk Julia Fritz presented the staff report and responded to Councilmember questions.

Motion by Councilmember Rivas, seconded by Vice Mayor Lopez to approve updates to the Councilmember Liaison and Ad Hoc Committee List Assignments and create a new Cesar Chavez Memorial Site Redesign Ad Hoc Committee and appoint Mayor Garcia and Councilmember Rivas to serve on the committee. The motion carried, unanimously.

Motion by Councilmember Mendoza, seconded by Mayor Garcia to adopt Resolution No. 8476 appointing Mayor Garcia as the City’s delegate and Vice Mayor Lopez as the alternate delegate to the Independent Cities Finance Authority Governing Board. The motion carried, unanimously.
16) DISCUSSION AND CONSIDERATION REGARDING COORDINATION AND SUPPORT FOR THE

INDEPENDENT CITIES ASSOCIATION PRESIDENTIAL INSTALLATION CEREMONY Councilmember Mary Solorio presented the staff report.

October 5, 2026 Special & Regular CC Mtg Page 28 of 378

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 3, 2026

Page 7 of 9 ends

Motion by Councilmember Mendoza, seconded by Vice Mayor Lopez to provide administrative and logistical support, in coordination with the ICA Executive Team, for the planning of the Independent Cities Association Presidential Installation Ceremony to be held at the San Fernando Aquatic Center. The motion carried, unanimously. 17) DISCUSSION AND CONSIDERATION TO REQUEST CITY CO-SPONSORSHIP FOR A BACKPACK

GIVEAWAY
Councilmember Sean M. Rivas presented the staff report.

Motion by Councilmember Rivas, seconded by Vice Mayor Lopez to City Council approved moving the date of giveaway event to coincide with City's birthday event, approved cosponsorship (logo on flyer and promote on city’s social media) allowing highlight to be Vice Mayor Lopez and Councilmember Rivas as the backpack giveaway representatives, and authorize staff to allow for co-sponsoring if other Councilmembers wanted to host a giveaway at the City's birthday with like conditions. The motion carried, by the following vote:

ROLL CALL
AYES: Rivas, Solorio, Lopez, Garcia - 4
NAYES: None
ABSTAIN: Mendoza - 1
ABSENT: None
19) DISCUSSION REGARDING CREATION OF A PATROL SYSTEM TO ADDRESS PUBLIC WORKS

AND PUBLIC SAFETY ISSUES IN THE CITY
Mayor Victoria Garcia presented the staff report.

The City Council directed staff to 1) Return with a plan and check how staff is checking on the maintenance issues; 2) Refresh social media on promoting the use of the San Fernando App, with a potential video on how to use the App that will include the Public Works phone line; 3) Request signage at restrooms at parks that alerts the community that the facility is closed or not working; 4) Staff to take proactive approach putting sign up for repairs and when the facility will be reopened; and 5) Return with last 6 months of reports of service and response time to include information submitted through the App, email, telephone calls to include a report on how staff is addressing the issues. 17) DISCUSSION AND CONSIDERATION OF AMENDMENTS TO THE SAN FERNANDO POLICE

DEPARTMENT AUTOMATED LICENSE PLATE READER POLICY TO STRENGTHEN DATA

PRIVACY PROTECTIONS AND ENSURE COMPLIANCE WITH CALIFORNIA CIVIL CODE Councilmember Mary Solorio presented the staff report.

Note: This item was combined with discussions on Agenda Item No. 20. See Item No. 20 for action.

October 5, 2026 Special & Regular CC Mtg Page 29 of 378

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 3, 2026

Page 8 of 9 ends

20) DISCUSSION REGARDING FLOCK CAMERAS
Mayor Victoria Garcia presented the staff report.

Motion by Councilmember Solorio, seconded by Vice Mayor Lopez to direct staff to return to a future meeting with information on consequences of early termination of the Flock contract, explore potential internal policy amendments to strengthen language forbidding sharing of Flock data out-of-state and with the Federal government, and delineation between mobile and standalone ALPR in the policy, bring back data showing how many cases where Flock was used as an investigative tool, number of vehicles recovered, dollar amount of merchandise recovered, and an audit of sharing information with outside agencies. The motion carried, unanimously.

STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
Commission updates:
• Planning and Preservation Commission:
• August 10 meeting cancelled due to lack of scheduled items • Public Safety and Transportation Commission:
• At the August 6 meeting, staff will present parking restriction modifications to change 2 hr. parking to 4 hr. parking, on San Fernando Rd., from Kittridge St. to Wolfskill St. • Parks, Wellness, & Recreation Commission:
• Next meeting scheduled for August 13, agenda not yet finalized • Education Commission:
• At the July 28 meeting, ongoing programs were discussed, including the Annual Principal's Brunch, the Student of the Month award, the Teacher’s Highlight, and Education Commission Scholarship funds.

Assistant to the City Manager Pettener provided updated on the following: Walk the Block scheduled for 8/5 cancelled due to extreme heat warning; Summer Concerts – 8/15, from 7-9PM at Pioneer Park; Community Recognition Meeting – 8/24, from 6-8PM at City Hall; City Beautification Updates including pressure washing and maintenance conducted at the Bank of America City-owned Parking Lot and biannual palm tree trimming completed.

GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Rivas thanked colleagues and staff for their work.

Councilmember Solorio thanked Police Chief Perez for all his work and wished him well.

Councilmember Mendoza thanked Police Chief Perez for all his work and wished him well.

Vice Mayor Lopez thanked Police Chief Perez for all his work and wished him well and welcomed Interim Police Chief Anthony Miranda.

October 5, 2026 Special & Regular CC Mtg Page 30 of 378

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 3, 2026

Page 9 of 9 ends

Mayor Garcia noted she attended the WSS shoe grand opening, movies at the park, participated in the Coffee with the Mayor event, thanked Policy Chief Perez and staff for their work and spoke briefly regarding meeting logistics.

ADJOURNMENT 10:32 pm
The meeting adjourned to the regular meeting of August 17, 2026.

I do hereby certify that the foregoing is a true and
correct copy of the minutes of the August 3, 2026,
Regular meeting and approved by the San Fernando
City Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
October 5, 2026 Special & Regular CC Mtg Page 31 of 378 This Page
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October 5, 2026 Special & Regular CC Mtg Page 32 of 378 October 5, 2026 Special & Regular CC Mtg Page 33 of 378 This Page
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October 5, 2026 Special & Regular CC Mtg Page 34 of 378

AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1200 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Erica D. Melton, Director of Administrative Services

Date: October 5, 2026
Subject: Consideration to Adopt a Resolution Approving the Warrant Register RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 26-101 (Attachment “A”) approving the Warrant Register.

BACKGROUND:

For each City Council meeting the Finance Division prepares a Warrant Register for City Council approval. The Register includes all recommended payments for the City. Checks, other than special checks, generally are not released until after the City Council approves the Register. The exceptions are for early releases to avoid penalties and interest, excessive delays and in all other circumstances favorable to the City to do so. Special checks are those payments required to be issued between Council meetings such as insurance premiums and tax deposits. Staff reviews requests for expenditures for budgetary approval and then prepares a Warrant Register for City Council approval and or ratification. Items such as payroll withholding tax deposits do not require budget approval.

The Director of Administrative Services/City Treasurer hereby certifies that all requests for expenditures have been signed by the department head, or designee, receiving the merchandise or services thereby stating that the items or services have been received and that the resulting expenditure is appropriate. The Director of Administrative Services/City Treasurer hereby certifies that each warrant has been reviewed for completeness and that sufficient funds are available for payment of the warrant register.

ATTACHMENT:

A. Resolution No. 26-101, including:

Exhibit A: Payment Demands/Voucher List
October 5, 2026 Special & Regular CC Mtg Page 35 of 378 ATTACHMENT “A”
RESOLUTION NO. 26-101

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, ALLOWING AND APPROVING FOR PAYMENT DEMANDS
PRESENTED ON DEMAND / WARRANT REGISTER NO. 26-101

THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

1. That the Payment Demand/Voucher List (EXHIBIT “A”) as presented, having been duly audited, for completeness, are hereby allowed and approved for payment in the amounts as shown to designated payees and charged to the appropriate funds as indicated.

2. That the City Clerk shall certify to the adoption of this Resolution and deliver it to the City Treasurer.

PASSED, APPROVED, AND ADOPTED this 5th day of October, 2026.

Victoria Garcia, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
October 5, 2026 Special & Regular CC Mtg Page 36 of 378 RES. NO. 26-101
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 26-091, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 5th day of October, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of October, 2026.

Julia Fritz, City Clerk
October 5, 2026 Special & Regular CC Mtg Page 37 of 378

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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☐ Deputy City Clerk/Management Analyst ☒ Assistant to the City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager

Date: October 5, 2026
Subject: Receive and File Status Updates for City Projects and City Council Priorities RECOMMENDATION:

It is recommended that the City Council receive and file the status report for Fiscal Year (FY) 2026-2027 City Projects and City Council Priorities, and provide direction, as appropriate.

ANALYSIS:

This report is meant to provide City Council and the community with regular status updates and major City efforts, including, but not limited to, FY 2026-2027 approved enhancements, capital improvement projects, and City Council priorities. Changes to each project since the last meeting have been tracked and are shown in red. Attachment “C” shows City contracts that are approaching the end of the term. Attachment “E” provides a summary of 2025 Legislative Advocacy & Funding Request Letters.

COMPLETED PROJECTS:

City Manager’s Office & City Clerk’s Office. Date Completed Title: Records Retention Policy Update January 2025
Title: Virtual San Fernando – Website Redesign & My San Fernando App February 2026 Title: Amend City Commission Ordinance April 2026
Community Development Department. Date Completed
Title: CDBG Neighborhood Cleanup Program June 2025
Title: New Position – Planning Manager March 2025
Title: Mixed Use and Specific Plan Overlay Districts March 11, 2025 Title: Graffiti Program (with Public Works and Police Department) February 18, 2025 Title: Homeless Action Plan Implementation and Management March 2025 Title: Zoning Code Reorganization May 5, 2025
Title: Landscape Ordinance May 5, 2025
Title: Outdoor Dining Ordinance May 5, 2025
Title: Climate Action Resilience Plan (CARP) & General Plan Updates April 6, 2026 Title: CDGB Neighborhood Cleanup Program June 13, 2026
SCAG REAP Housing Implementation Grant June 30, 2026
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COMPLETED PROJECTS CONTINUED:

Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Title: Microsoft 365 (M365) Upgrade December 2025
Police Department. Date Completed
Title: Police Department Overtime February 2025
Title: Law Enforcement Technology Improvements –
Handheld Ticket Writers April 8, 2025
eSubpoena May 19, 2025
Title: Mental Health Clinician Program September 29, 2025 Cameras/ Access Control Project May 2025
UASI EOC 2023 December 2025
Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) Full-Time Maintenance
Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 31, 2025
Title: Phase 1: Fog Seal Coating Public Parking Lots September 15, 2025 Title: Well 2A Refurbishment Project December 14, 2025
Title: Bus Shelter Rehabilitation Project January 5, 2026 Title: Residential Water Service Shut Off Policy January 1, 2026 Title: Outdoor Dining in Public ROW February 17, 2026
Title: Crosswalk Safety at Bike Path February 25, 2026
Title: Implementation of California Daylighting Law (AB 413) February 25, 2026 Title: Las Palmas HVAC Project March 2026
Title: School Zone Signage Safety Enhancement Initiative March 2026 Title: City Facility Condition Assessment Report June 2026 Title: City Owned Right-of-Way Beautification June 2026 Title: Pacoima Wash Bikeway and Pedestrian Path September 8, 2026 Recreation & Community Services. Date Completed
Title: San Fernando 115 Birthday Celebration Discussion March 2026 October 5, 2026 Special & Regular CC Mtg Page 66 of 378 Receive and File Status Updates for City Projects and City Council Priorities

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Active Projects
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
City Manager’s Office

1. Opportunity Sites
Analysis (Formerly
Downtown Master Plan)
Approved FY 22-23
budget to develop a
DTMP with robust
community outreach.

Guides future actions
for revitalization of
Downtown San
Fernando. Budget:
$297,675.
• 12-2023 to 3-2024:

Multimodal Survey
• 3-11-2024: Ad Hoc
Mtg #1
• 4-11-2024: CAC Mtg
#1
• 4-27-2024: Outreach
“Walkshop”
• 4-2024 to 5-2024:

Online Survey
• 7-2024: Existing
Conditions Analysis
• 9-16-2024: Phase 1
Findings to Council +
PPC
• Contract extended to
Dec 2025
• 6-11-2025: Ad Hoc
Mtg #2
December 2026 Kanika Kith/
Ron Garcia
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 11-17-2025: Council
approved Option 1 –
Opportunity Site
Analysis
• Opportunity Sites
Analysis Kick Off
Meeting January
2026

2. East San Fernando Valley
Light Rail Transit Project
Metro project to build
light rail line in two
phases:

Phase 1 – 6.7 miles
along Van Nuys Blvd
with 11 stations.

Phase 2 – 2.5 miles
from Pacoima to
Sylmar/San Fernando
Metrolink. Funded by
Measure R & M.
• 2017-2020: City
comments on Draft
EIR
• 12-2010: Metro
Board certified Final
EIR with
safety/design
conditions
• 4-2022 to 9-2022:

Grade Crossing
Analysis
• 1-2024 to summer
2024: Supplemental
Phase 2 studies
• Status updates to
Council (2020, 2022,
2025)
Staff will return to
Council with a
third-party funding
agreement related
to the rail crossing
safety
improvement
project at the
October 19 City
Council meeting.

Phase 1 – 2031;
Phase 2 – TBD
Will Pettener
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 6-2025: CPUC Sec.
130 safety funding
discussions
• 6-25-2025: Multiagency safety
improvements
discussion
• 7-7-2025: Public
outreach results
presented
• 9-18-2025: Council
approved conditional
support for Scenario
2 • 12-4-25: Metro Board
of Director’s
approved planning
work on Scenario 2,
including early action
safety improvements
on rail crossings in
the City.
• 4-23-26: Metro’s
Board of Directors
approved design and
environmental
review for early
October 5, 2026 Special & Regular CC Mtg Page 69 of 378 Receive and File Status Updates for City Projects and City Council Priorities

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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
action safety
improvements at all
at-grade crossings in
the City and two
nearby crossings in
the City of LA. The
scope of work was
approved at a value
of $10,701,189.
• 5-28-26 and 7-2-26:

Staff met with Metro
to discuss third-party
funding agreement.

Staff is awaiting
breakdown of
proposed funding
from Metro.
• Staff met with
Metro’s Project team
on 9-25-26 for a
presentation of their
proposed third-party
funding agreement
and future project
scope.

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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

3. CDBG Small Business
Assistance Grant
Program (SBAP)
Provides grants to
businesses/property
owners for storefront
improvements
(signage, paint, antigraffiti, landscaping,
etc.). Total funding:
$137,861.
• 3-5-25: Application
period was opened
to the public.

Application period
was extended to
April 20, 2026.
• 4-9-26: Staff hosted a
SBAP workshop
where 11 prospective
businesses attended
to learn more about
the application
process.
• 4-20-26: 39
applications were
received for the
grant.
• 5-12-26: A review
panel met to
evaluate and select
19 tentative
grantees.
• June and July 2026:

Staff completed
agreements with 16
businesses and
issued checks.

Staff will bring
forward updated
programming
guidelines for
Council
consideration in
October 2026.

June 2026 for FY
25-26; FY 26-27
is estimated to
be completed by
February 2027.

Linden
Johnson/Ron Garcia
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 9-8-16: Updated FY
26-27 SBAP
Guidelines brought to
council for
consideration

4. Partnership with
Asociación de
Jaliscienses Unidos en
Acción (AJUA)
Partnership with
AJUA to provide
services to the
immigrant
community.
• 9-3-25: Staff met
with AJUA
representatives to
discuss scope of
services and future
events.
• 10-6-25: City Council
approved MOU with
AJUA.
• AJUA will started on
11-17-25 at BCRC.
• Ongoing monthly
dates have been
scheduled for Q1
2026.
• 8-31-26 – AJUA
hosted an open
house at Rec Park
from 11am-3pm.

There were 300+
people there
None Ongoing Cristina Moreno
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
requesting their
service.

5. Strategic Plan
Development
A new plan will be
developed to replace
the current plan set
to expire in 2026.
• City Council
approved agreement
with Baker Tilly on
12-1-25 for Strategic
Planning Consulting
services.
• 1-23-26: staff met
with Baker Tilly to
develop a roadmap
and determine next
steps for outreach.
• In February 2026,
Baker completed
phase 1 of their
engagement process
by interviewing City
Council, Department
Heads, and
facilitating a citywide
staff survey
• 3-3-26: Executive
Staff took part in a
workshop with Baker
Tilly
A draft of the
Implementation
Action Plan (IAP) is
scheduled to
return to Council
for consideration
on 10-19-26
Strategic Plan
has been
completed. The
IAP has an
anticipated
completion date
of 10-19-26
Will Pettener
October 5, 2026 Special & Regular CC Mtg Page 73 of 378 Receive and File Status Updates for City Projects and City Council Priorities

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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 3-23-26: a City
Council Strategic Plan
workshop was held
at Las Palmas Park.
• On 4-6-26, a
community survey
was posted on the
City’s website.
• On 4-8-26 and 4-15-
26, Baker hosted
community
workshops for the
public to provide
feedback on the
process.
• 5-18-26: City Council
approved the
proposed strategic
plan.
• June and July 2026:

Staff held weekly
meetings with Baker
Tilly to develop an
Implementation
Action Plan Template
• August & September
2026: CMO held
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
meetings with all City
Departments to
establish actionable
goals and timelines
for key initiatives.

City Clerk’s Office

1. Amend City Recognition
Requests
Policy/Procedure
Expands the City’s
Recognition Requests
Policy/Procedure to
include clear
descriptions and
guidelines for
Council-issued
recognitions
(Resolutions,
Proclamations,
Certificates, official
acknowledgments)
honoring
contributions,
achievements, or
service to the
community.
• May 2025 – Council
adopted revised
Recognition Requests
Policy/Procedure
(replacing Awards
Program).
• 8-4-25: Council
directed staff to
return with revisions
to add guidelines for
Resolutions,
Proclamations, and
recognitions.
• 9-2-25: Council
directed staff to
return with options
to add Certificate of
Commendation,
potential Resolution
October 5, 2026 October 5, 2026 Julia Fritz
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
adoption, and
enhanced certificate
design options.

2. Quarterly Special City
Council Meeting
Celebration Event
Host Quarterly
Celebration Meetings
to acknowledge
Community
members, businesses
and organizations for
their contribution to
the community.
• Pre-Planning for Next
Celebration Event
Scheduled for:

January 26, 2026
• Pre-Planning for 2nd
quarterly Celebration
Event for:

July 27, 2026
• On 1-5-2026, Staff
was directed to
reschedule the
January and July
2026 Celebration
Events to February
and August.

None Next Event:

February 22,
2027
Julia Fritz
Community Development Department

1. Community Preservation
– Commercial Property
Education Program
Education &
maintenance program
to support
beautification of
commercial corridors.
• 9-19-24: Presented to
Council
• 3-26-25: Postcards
distributed
None at this time December 2026 Rigoberto Guerrero
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Officers work directly
with business
community.
• 3-30-25 & 5-7-25:

Workshops
• 5-12-25: Walking
inspections began
• 7-28-25: 22
businesses
recognized
• 10 -27- 2025: 19
businesses
recognized
• February 2026: 55 to
be recognized
• 1-20-26: Walking
inspections will
resume
Public Works Department

1. Carlisle Green Alley
Reconstruction Project
Revitalizes alley with
200+ trees, bioswales,
permeable surfaces,
lighting, and
bike/pedestrian path.
• PSA with TreePeople
approved Sep 3, 2024
• PSA with Craftwater
approved Jan 6, 2025
• Tentative design/
construction timeline
set (2025–2026)
None at this time April 2028 Patsy Orozco
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Craftwater submitted
60% plans, staff is
currently reviewing
them.
• Craftwater has
received Second
Amendment to
contract and is now
able to proceed with
rest of survey work at
Las Palmas Park, on
April 4, 2026
• Public engagement
workshops were
completed on April 4,
2026, April 11, 2026,
and May 30, 2026.
• Staff is reviewing
100% plans and bid
documents
• Going out to bid from
January to February
2027.
• Anticipate to finish
construction by April
2028 .

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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

2. Calles Verdes Project
Phase 2
Workman Drainage
Improvement/
Infiltration Project
• Received feasibility
study from CWE -
Aug 6, 2025
• In May 2026,
the Project received
full funding for the
design phase from
the Safe, Clean Water
Program
• Granting agency to
send agreement to
the city TBD..

No action is
needed at this
time.

TBD Manuel Fabian

3. Las Palmas Park
Revitalization Project
Multi-field and facility
renovations, splash
pad, ADA playground,
lighting, exercise
equipment.
• Phase II construction
cost estimate
completed for RPOSD
Grant application
• Phase I and Phase II
of project presented
at Parks, Wellness,
and Recreation
Meeting on 9/11/25
• Scope modifications
presented and
approved at 2/17/26
City Council Meeting
None at this time June 2027 Patsy Orozco /
Willdan
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Staff presenting
scope modifications
to granting agency
for final approval.

Pending state’s
response and
approval as of March
through July 2026.
• Sent monthly
reminder email to
the state on August
3, 2026.

4. Pacoima Wash
Connectivity Project (aka
Cindy Montañez Natural
Park Improvements)
$7.5M Caltrans grant
for Pacoima Wash
Path extension,
lighting, restrooms,
landscaping, and
permanent memorial
sign.
• On March 14, 2026,
the City held the first
Community Outreach
Workshop at Cindy
Montañez Natural
Park.
• On May 18, 2026.

Kimley-Horn
presented project
concept to City
Council.
• On May 30, 2026, the
City held the last
10/5/26 October 2027 Patsy Orozco /
Willdan
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
public outreach
event at Foodzilla.
• On August 3, 2026,
Kimley-Horn
presented final
concept to the City
Council.
• On October 5, 2026,
Kimley-Horn will
present final concept
design to City Council
and seek approval to
release a Notice
Inviting Bids for the
construction.

5. San Fernando Mission
Trail Restoration Project
(Phase I–III)
Restores bike path
lighting with
LED/solar tech, smart
controls, and
sustainability
features.
• Scope includes
assessment, design,
implementation, and
maintenance
planning
• Project pending
funding availability.

TBD TBD Patsy Orozco /
Willdan

6. HSIP Traffic Signal
Modification Project
Upgrades signals at 9
intersections with
poles, pedestrian
• Project closeout
underway
Construction
acceptance –
September 2026
September 2026 Manuel Fabian /
Willdan
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
heads, controllers,
signage, and striping.

7. Citywide Traffic Signal
Synchronization Project
Synchronizes signals
at 13 intersections
with new GPS units,
controllers, and
timing charts.
• Construction started
on December 1,
2025.
• Contractor installed
all GPS units on June
28, 2026. Contractor
is working on
removing the old
antennas from traffic
signals.
• Anticipate to accept
the project in
September 2026.

Project acceptance
– September 2026
September 2026 Manuel Fabian /
Willdan

8. Citywide Signage
Upgrades
Citywide replacement
of 3,100+ signs
(wayfinding,
regulatory, trolley).
• Phase I
(wayfinding/trolley
signs) complete
• Phase II starts FY
2025–26
• Staff has commenced
ordering signs for
Phase II . Signs
include school zone
signs, parking
restriction signs for
None at this time Phase I
completed
March 2026
Phase 2 pending
available
funding.
8/19/2026
Waiting on
funding
Manuel Fabian/
Rodrigo Mora
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
recently painted
curbs and other
signage to address
recent safety
concerns
• Signs received. Public
Works to schedule
installation of signs
• Staff began installing
signs around San
Fernando Middle
School and
O’Melveny
Elementary School.

School areas
completed.
• Additional signs
ordered. Waiting for
the sign delivery to
start phase II. Phase
II finished 4-1-2026.

New sign to be
ordered 4-1-2026.

Quotes were
received for the
missing city street
signs. Will order signs
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
on 4/29/2026. Signs
were ordered. 75%
finished. 2/12/2026.

9. Residential Permit
Parking (RPP) Program
Updates to
residential/commerci
al parking policies,
smart meters, data
collection, and
enforcement
guidelines.
• Data collection and
engagement
completed
• 400+ survey
responses received
• Code amendments
split for Council
review Sep 2, 2025
• Meeting with
Finance, Police and
Public Works
Departments
conducted on
November 3, 2025.
• Staff is currently
evaluating the
Administrative
Guidelines and
tentatively scheduled
for the October City
Council meeting.

Administrative
Guidelines will be
presented to
Council in October
2026.

Winter 2026 Greg Steigerwald /
Dixon Resources
Unlimited
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

10. Fixed Route ADA
Sidewalk Improvement
Project
Upgrading damaged
and non-ADA
compliant sidewalks,
drive approaches,
curbs, gutters, and
ramps along key
transit routes
(Truman St., Hubbard
Ave., 7th St., Harding
Ave.).
• Field-check sites
• Prepare cost
estimates
• Prepare project
specifications
• Identify conflicting
utilities
• Identify business
access impacts
• Complete project
specifications,
construction
quantities, and
advertise project for
construction.

Award
construction
contract
(tentatively
September 2026)
January 2027 Manuel Fabian /
Willdan

11. Emergency Generator
Installation at Las Palmas
and Recreation Park
Facilities
Installation of
generators to ensure
park cooling centers
remain operational
during
outages/extreme
weather. Supports
resilience, emergency
services, and
community safety.
• Two generators
received and placed
on pads
• Design for
connection to
switching
mechanism/ building
in plan check
• Project remains in
plan check;
Approve Notice of
Completion
TBD Rodrigo Mora
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Engineering
coordinating with
Community
Development to
finalize. Waiting on
Fire Department
approval.

Engineering firm
hired to create the
wiring plans will
submit UL
specifications to the
fire department
again.
• Waiting for Fire
Department approval
1/21/2026. Waiting
for Fire Department
approval. 2-25-2026.

Same wait 4-1-2026.

Waiting on the fire
department and
plans from the
contractor.
4/28/2026.
• Plans were approved
by the fire
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Actions
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Completion
Date
Staff Project Lead
department, waiting
on our building
department to
approve. 5/12/2026.
• 7/8/2026 Revising
plans to comply with
regulations and
budgeting.
• 7/20/2026 Revising
plans to comply with
regulations and
budgeting. Plans still
being revised
8/19/2026.
• 8/31/2026

12. Recreation Park
Bathroom Renovation
Renovation of existing
restrooms to create
safe, accessible,
sustainable facilities.
• Assessment &
planning underway
• Design criteria and
cost estimates in
progress
Procurement of
contractors next
• Construction to be
phased
• Post-construction
inspection and
To Be Determined To Be
Determined
Rodrigo Mora
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
feedback planned.

TBD
• Scope of work and
funding TBD waiting
for funding and
approval 2-25-2026..

Waiting on funding
and direction
8/19/2026.
8/31/2026

13. Downtown Trash
Enclosures
Renovation of Cityowned trash
enclosures in the Mall
area.
• Community
Engagement Event
was held 10/8/25
and 7/30/26
• Design concepts
were scheduled for
the August 3, 2026
City Council meeting
and was tabled to a
future meeting.

Council discussion
on preliminary
design –
September 2026
TBD Manuel Fabian /
Willdan

14. Sidewalk Condition
Assessment
Citywide assessment
and mitigation plan
for sidewalk hazards.
• Precision Concrete
Cutting awarded
contract
• Sidewalk cuts in Grid
F, G, E and D are
complete.

No Council action
required
October 2026 Patsy Orozco
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Contractor currently
working on sidewalk
cuts in Grid C

15. Project Labor Agreement Evaluation of PLA
benefits, costs, and
legal requirements.
• Conducting research
on scope, costs, legal
compliance
• Preparing report for
Council.

To be scheduled
for Council
consideration
TBD Richard Padilla /
Bonnie Tam

16. City Fleet Replacement &
Heavy Equipment
Program
Replacement and
optimization of City
fleet and heavy
equipment.
• Needs assessment in
progress
• Quinn Company
developing
loader/backhoe
specifications
• PD vehicle rightsizing under review.

Backhoe was
purchased along with
3 new Police vehicles,
and 8 Water Division
trucks were leased.

Operations approved
fleet order has been
placed and waiting
for Ford Motor
Company to build.

Recommendations
to be included in
FY 25–26 Budget
Need direction on
other fleet
procurement.

Ongoing Bonnie Tam
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Waiting on Ford to
build the new
vehicles 4-1-2026.

Waiting for the PO
change order for the
Quinn attachments
per Erica Melton.
5/12/2026. Two new
Operations vehicles
have arrived, waiting
on 11 more.
3/31/2026, One
more vehicles has
been delivered,
waiting on ten more.

17. Overhead Mast Arm
Street Name Sign
Replacement Project
Replacement of
outdated/damaged
street name signs.
• Citywide survey
planned
• Design to include
reflective/LED signs
• Coordination with
Caltrans required.

Ongoing TBD Manuel Fabian

18. Phase 2: Fog Seal Coating
Public Parking Lots
Additional pavement
treatments and
repairs for 5 lots.
• 4 bids received Sept
4, 2025
• Staff reviewing bids.
• Project scheduled for
FY26/27 paused due
Rejection of Bids,
and approval of
project specs:

September 8, 2026
N/A Manuel Fabian
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
to the outdate of bids
received in
September 2025.

19. Recreation Park Field
Rehabilitation
Replacement of failed
sod installation.
• RFP for consultant
under development.

TBD TBD Manuel
Fabian/Willdan

20. IPS Smart Meter
Installation
Replacement of coin
meters with smart
meters.
• 91 smart meters
installed March 2025
• Noncompliant meters
removed
• Phase 3 financial
analysis underway.

No Council action
required
Ongoing Greg
Steigerwald/Walter
Dominguez (PD)

21. Well 2A Nitrate Water
Treatment Facility
Project
Construction of a new
nitrate removal
treatment facility
capable of reducing
nitrate
concentrations to
levels compliant with
State Water
Resources Control
Board – Division of
Drinking Water
(DDW) standards.
• 9-2-25 - City Council
approval
• Envirogen designing
new 2000 gpm
system and
coordinating with
Civiltec and General
Pump for the new
building design – On
Going
• Well Treatment Plant
design had to be
reduced to 1600 gmp
due to liner installed
No Council action
anticipated.

Construction
December 30
2027 – DDW
permit to
operate by
January 2028
Victor Meza, Alex
Mendez and
Manuel Fabian
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
reduces diameter of
casing . Staff is
working with Civiltec
and Envirogen to
design treatment
plant, As of June 8th
2026 staff has begun
to receive ION Resin
for new system. Staff
is preparing to
receive equipment
related to the new
treatment plant from
Envirogen and as a
result have to
relocate bins from
Well2 to a new
temporary location in
preparation of
construction
activities.

22. Well 2A Building
Expansion Project
Site improvements
and building upgrades
to house the
treatment process,
improve security, and
• 9-2-25 - City Council
approval for design
drawing
• Civiltec currently
working with
Envirogen and
Next update will
be presented at
the October 5,
2026 City Council
meeting.

June 2028 Victor Meza, Alex
Mendez and
Manuel Fabian
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
extend the useful life
of the facility.

General Pump for
design of building.

Geotech services
conducted on Week
of Oct 6, 2025
• Staff received notice
of Sovern Immunity
for this project
allowing the City to
control its own set
backs and permitting
• Staff is requesting an
2 year extension
from Granting
Agency to complete
the project-Approved
• Civiltec developing
submittals for long
lead time equipment
MMC panels to get
these going asap.
• NPDES permit fees
are being processed
and – Driveway
expansion is being
requested through
LACity PW. June 8th
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
2026 CEQA
Documents have
been developed and
are currently under
review
• Permit A was filed
with the City of Los
Angeles in July 2026.
•

23. Phase 4: Annual Street
Resurfacing Program
Various • Developing Funding
for Annual Street
Resurfacing Program
• Staff will begin
working with
consultant to prepare
bid package
• Bid Package under
review before
publishing
• Project Scheduled for
FY26/27. Developing
specifications in
August 2026.

Bid Release
Authorization to
go to Council on
October 5, 2026
June 2027 Manuel Fabian /
Willdan

24. Graffiti Abatement
Program
Public Works
monitors and
Addressed as
reported. Graffiti
N/A Ongoing Bonnie Tam
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
addresses as
situations arise.
continues to be
addressed daily,
additionally
Community
Development, Police
and Public Works
have implemented a
joint team effort to
combat graffiti. Staff
continue addressing
graffiti and
conducting meetings
on how to improve
the process. 2-25-
2026. Ongoing, over
4000 SQFT has been
removed 4-1-2026.

25. Crosswalk Safety at SF
Middle School
To be included in the
slurry seal project.
• Quotes from LA
County Public Works
and Contractor
received for
discussion. Finished
by LA County Public
Works.

TBD 2026 Bonnie Tam
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

26. Milkweed Project City Council has
requested the
installation of
additional Milkweed
at City parks,
including Cindy
Montanez Park. The
City will also seek out
opportunities to add
milkweed signage at
the park and create
citywide milkweed
initiatives.
• Staff will assess costs
to implement
Council’s request.
• Funding and scope of
work to be
determined.
• Finished phase 1.
1/26/2026 Need
funding for further
phases. Ongoing,
waiting for direction
and funding. 2-25-
2026. Waiting on
direction. In addition,
a project is in the
planning stages for
the Cindy Montañez
Park project, where
additional milkweed
could be installed
4/1/2026).
• Project will be
included in the Cindy
Montanez project.
7/20/2026 Project
will be included in
First Council
Meeting in January
FY 2026-2027 Public Works
Operations
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
the Cindy Montanez
project.
• • Project will be
included in the Cindy
Montanez project.
8/19/2026.

Police Department

1. Police Station Cameras
and Parking Lot Security
Improvement Project
Enhancing Police
Station security with
UASI 2022 grant
funds. Includes new
cameras, upgraded
resolution, modern
access control (key
fobs), and parking lot
security
improvements
(controlled access
gate, wrought iron
fence, mesh screen).

Budget: $114,408
(cameras/access
control) and $89,982
(parking lot security).
• Council approved
contract amendment
with BearCom on
Nov 18, 2024
• Cameras/Access
Control
implementation
began Nov 2024,
completed May 2025
• Staff received 2024
UASI Subaward
Agreement from City
of LA
• Parking Lot Security
project pending draft
of RFP
• Cameras/
Access Control:

No further
action
• Parking Lot
Security: 2024
UASI Subaward
Approved.
• Approve RFP
for parking lot
improvements
Parking Lot
Security: Dec
2027
CJ Chiasson
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

2. Police Officer Staffing
Update
City Council approved
$40,000 recurring
budget for Corporal
Program and $15,000
for recruitment
enhancements.

Supports succession
planning and filling
vacancies.
• 30 sworn positions
filled
• 1 in field training
• 4 applicants in
background process
• 1 Officer in the police
academy and
another Officer
awaiting the start of
Module I of the
academy.
• 2nd commander
promoted.
• No additional
Council action
required
Ongoing CJ Chiasson
Administrative Services Department

1. Enterprise Resource
Planning Software
(Finance System)
The City’s current
financial system, Tyler
Eden, will no longer
be supported
effective March 2027.

Staff is preparing for
transition to a new
system. Phase I goals
include development
of General Ledger –
• Initial vendor
demonstrations held
in June–July 2024.
• Two vendors invited
for onsite
presentations in
Aug–Sept 2024.
• City Council
approved Tyler
Additional
hardware needs
(e.g., AP/Payroll
check printer,
check
scanner/receipt
printer, cashiering
drawers, barcode
scanners, etc.) to
be included in FY
2025-2026 Budget.

Implementation
began Apr 2025;
up to 24 months
across 3 phases
(Financials,
Utility Billing,
HR/Payroll) but
was paused due
to staffing
shortages.

Deadline for full
Art Ziyalov
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Financials and data
migration. The FY
2024-2025 Budget
includes $100,000 for
implementation and
$40,000 for ongoing
subscription costs.

Technologies ERP on
Nov 18, 2024.
• Project kickoff call
held Mar 19, 2025
(timeline, resources,
multi-phase plan
reviewed).
• Test environment
deployed.
• Weekly project
meetings underway.
completion by
October 2027.

2. Update on City’s
OPEB/Pension Liabilities
The City provides fulltime employees with
CalPERS pension
benefits and OPEB for
certain retirees.

Council requested
informational
presentation on OPEB
actuarial report and
investments from the
City’s financial
advisor.
• Staff coordinating
with actuarial
consultant (Foster &
Foster).
• Data provided to
consultant for
updated valuation
report (FY ending
June 30, 2025).
• Presentation
provided to City
Council on Feb 21,
2025.
• Appropriation of
$724,340 approved
Updated Pension
and OPEB
presentation to
Council to be
provided along
with new valuation
report and longrange financial
forecast (January
2027)
Ongoing Erica Melton
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
in FY 2025-2026
Budget to continue
OPEB pre-funding.
• Pension and OPEB
presentation
provided to Council
on 08/17/2026 along
with pension
obligation tax levy
recommendation.

3. Alternative Insurance
Risk Management Pool
Review
City Council direction
provided on
11/10/2025 to review
California Joint
Powers Insurance
Authority (JPIA) as an
alternative to current
Independent Cities
Risk Management
(ICRMA) for any cost
savings.
• Initial contact sent to
California JPIA in
November 2025 for
new public agency
partner criteria, but
no response
received.
• Additional inquiry
sent in Dec. 2025.
• On January 13, 2026,
CJPIA responded to
the City’s inquiry and
stated that the risk
pool takes a
conservative
approach in
• October 2026
– Staff will
return to City
Council with
risk
management
pool options
and associated
costs
October 2026 Sergio Ibarra
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
accepting new
members with a
Police Department.
• Additional
information was
requested from CJPIA
on January 23, 2026,
regarding their new
membership
application process
and their ideal risk
loss history for new
members.
• On 2/9/2026 - Staff
met with the CJPIA
Representative to
review their Risk
Management
Programs. CJPIA
provided additional
information
regarding their ideal
risk management
profile for Cities that
have their own Police
Departments and
looking at a 10 Year
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Loss Run. CJPIA Staff
stated they are highly
selective for new
members.
• Additionally, CJPIA
staff will provide
clarification if they
provide insurance for
Cities that have their
own Water Systems.
• Staff followed up
with CJPIA regarding
next steps for
membership
evaluation.
• 05/18/26 – City
Council approved
issuing notice of
intent for withdrawal
to ICRMA
• 05/29/26 – Notice of
Withdrawal Letter
issued to ICRMA for
including in June
2026 Meeting
Agenda
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 08/18/26 – Response
received from CJPIA
that membership
could not be
considered as they
are not accepting any
agencies with police
exposure due to the
increasing cost of
liability coverage and
carriers’ concerns
• 08/20/26 – Staff
attended ICRMA
Board Meeting and
received
presentation on
future pool options
• 08/21/26 – Staff met
with Alliant Broker
Services to review
various options for
the City Risk
Management Pool
Insurance needs.

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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Recreation & Community Services

1. Campana de Libertad
Home Placement
Permanent home for
the 440-pound
bronze and copper
Liberty Bell replica,
donated by Mexican
dignitaries and
unveiled in San
Fernando on
September 16, 2023.
11-2025: Discuss with
Public Works regarding
potential location.

Council directed
Public Works and
Recreation
Department to
look at the
possibility of
housing the Bell at
City Hall.

FY 26-27 Julio C Salcedo

2. City of San Fernando -
FTBMI MOU for Rudy
Ortega Park
Update to existing
Agreement between
the City of San
Fernando and the
Fernandeño Tataviam
Band of Mission
Indians for Rudy
Ortega Sr. Park.
12/2025 Internal
meeting held and
direction gotten from
City Manager’s Office on
Working on an all
encompassing MOU with
FTBMI and having the
different existing MOUs
as subsections.

Tentatively for
June 2026
FY 26-27 Julio C Salcedo

3. Cesar Chavez Memorial
MOU with Pueblo Y Salud
Current MOU was
extended on March
2022 to March 2027.

This allows PYS
access, with advance
City approval, to
hosts fundraisers and
No scheduled
programming at the
moment.

Tentatively
November 2026.

MOU Expires
March 2027.

Julio C Salcedo
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
educational
programming
benefitting the
upkeep and
maintenance of the
memorial

4. Rudy Ortega FTBMI Sign
Project
The installation of
interpretive signage
depicting the Native
people of the region
and highlighting their
cultural importance.

Staff is currently making
sure that an MOU is
secured before looking
into bringing this project
in front of council. There
are long term
maintenance assurances
that need to be
addressed.

Approve MOU
once draft has
been finalized and
agreed to by City
staff and FTBMI.

TBD Julio C Salcedo
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BUDGET IMPACT:

There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2026-2027 Adopted Budget.

CONCLUSION:

It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.

ATTACHMENTS:

A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Legislative Advocacy Updates
October 5, 2026 Special & Regular CC Mtg Page 106 of 378 ATTACHMENT "A"
25-Oct 25-Nov 25-Dec 26-Jan 26-Feb 26-Mar 26-Apr 26-May 26-Jun 26-Jul 26-Aug 26-Sep Total Building Code Violation 7 7 4 8 6 3 12 10 5 13 11 14 100 Homelessness Outreach 11 9 19 20 35 11 25 30 4 7 15 2 188 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
Total - Community Development 18 16 23 28 41 14 37 40 9 20 26 16 288 Abandoned Vehicle 9 4 10 8 4 6 16 7 11 4 16 12 107
Illegal Fireworks 1 3 1 1 0 0 0 1 3 8 1 0 19
Total - Police 10 7 11 9 4 6 16 8 14 12 17 12 126
Bus Stop/Shelter Maintenance 0 0 0 0 0 0 0 1 1 0 1 0 3
City Trees 9 7 4 4 4 6 14 42 13 22 19 44 188
Graffiti and Sign Posting on P 50 32 79 58 82 102 103 72 51 61 70 54 814 Graffiti on Private Property 14 4 37 8 21 15 64 40 16 19 18 14 270 Illegal Dumping and Litter 50 56 87 67 44 59 53 56 44 33 51 58 658 Park Maintenance 5 3 7 1 0 3 3 7 1 10 6 11 57
Sidewalk Repair 1 6 9 4 6 6 10 8 7 6 5 8 76
Storm Drain and Flooding 1 0 3 0 0 1 2 0 4 1 2 5 19
Street Lighting 12 15 30 36 20 20 19 16 5 3 7 9 192
Street Repair 1 5 12 17 12 10 8 13 6 3 5 8 100
Street Signage 7 3 14 5 8 55 55 28 7 20 17 34 253
Traffic Signal 9 5 7 9 6 10 9 8 7 3 3 3 79
Total - Public Works 159 136 289 209 203 287 340 291 162 181 204 248 2709 Total All Topics 187 159 323 246 248 307 393 339 185 213 247 276 3123 One Year Analysis of Opened Requests
Ending September 2026
Community Development
Police
Public Works
All Topics
October 5, 2026 Special & Regular CC Mtg Page 107 of 378 October 5, 2026 Special & Regular CC Mtg Page 108 of 378 ATTACHMENT "B"

ITEM STATUS PROJECT/PROGRAM BUDGETED SPENT CONTRACTED
1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 - 3 Complete Layne Park Revitalization Project 200,000 200,000 - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 -
5 In Progress Upper Reservoir Project 850,000 778,612 71,388 6 In Progress Homeless Outreach Services 300,000 297,531 2,469 7 Complete Pioneer Park Project 255,235 255,235 -
8 In Progress Downtown Master Plan 250,000 177,890 72,110 9 Complete Annual Street Repavement - Phase III 250,000 250,000 - 10 In Progress Technology Improvements 179,845 54,356 125,490 11 In Progress Las Palmas & Rec Park Generator Project 150,000 113,452 36,548 12 In Progress City Mobile App - Virtual San Fernando 148,101 106,662 41,439 13 Complete Feasibility Study - New City Park Space 49,592 49,592 - 14 In Progress Sidewalk Repairs 1,016,991 977,004 46,143 15 In Progress First Time Home Buyer & Rehab Loan Program Revolv 50,000 31,128 18,872 21 In Progress Bus Shelter Project 114,939 114,939 -
16 In Progress Las Palmas HVAC Project 399,848 392,011 7,837 17 Complete Citywide Curb Repainting 200,000 200,000 -
18 Complete City Hall Beautification 99,770 99,770 -
19 Complete Park IT Server Room Transition 45,611 45,611 - 20 Complete Wifi at LP & Recreation Park w/Computer Rooms 20,254 20,254 - Total 5,818,339 $ 5,402,199 $ 422,296
NOTE:

ARPA Expenditure Plan & Status Report
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.

October 5, 2026 Special & Regular CC Mtg Page 109 of 378 Contract
No.

Effective
Date
Expiration
Date
Company name
Description of Services
Dept.
2556 6/10/2026 8/3/2026 John Perez Acting Police Chief HR 2413 8/4/2025 8/4/2026 My Valley Pass City Marketing Campaign CMO 2281 8/5/2024 8/5/2026 Enterprise Fleet Management
Lease of 2024 Chrysler Voyager LX
Passenger Van, taxes, titles, registration,
destination charges, outfitting to support
implementation of SAHMSA grant
PW
2507 5/5/2026 8/5/2026 Clean Energy Assessment of Repairs at CNG Station PW 2464(a) 8/5/2026 8/6/2026 GEC Events First Amendment to Special Event Production and Support Services CMO
2521 5/19/2026 8/15/2026 James Elliott Entertainment 2026 Summer Concert Performance RCS 2514 4/20/2026 8/22/2026 Stone Soul Summer Concert Series Entertainment RCS 2522 5/28/2026 8/29/2026 Dominguero Entertainment for City's 115th Birthday Event RCS
2554 7/1/2026 8/31/2026 RCS Investigations Executive Background Investigation Services) HR
2287(a) 9/1/2025 9/1/2026 Habitat for Humanity of Greater Los Angeles (Habitat LA)
First Amendment to Administer a Home
Rehabilitation Program CMO
1997 9/20/2021 9/30/2026 Utility Systems Science and
Software, Inc.

Professional Services Agreement for
Sewer Overflow Monitoring Services PW
2433 10/6/2025 9/30/2026 California Office of Traffic Safety (OTS)
Selective Traffic Enforcement Program
(STEP) Grant funds PD
2473 1/5/2026 9/30/2026
University Corporation at
California State University,
Northridge (CSUN)
Provide Volunteer Income Tax Assistance
(VITA) services and Financial Literacy
Workshops
RCS
2524 6/17/2026 9/30/2026 Little John-Reuland Corporation On Call Electrical Services for Water Division Infrastructure System PW
2577 6/4/2026 9/30/2026 Strategic Engineering &
Automation Systems
SCADA RF Radio Communications
Restoration, Network Assessment,
Ethernet Cabling Work, and Device Testing
for Schneider-Electric JR900 and Trio
Systems
PW
2434 10/6/2025 10/6/2026 Asociación de Jaliscienses
Unidos en Acción (AJUA) Provide Mexican Consular Services CMO 2206 10/16/2023 10/16/2026 Paymentus Corporation Master Services Agreement for electronic/ online Payment Services FIN

Page 1 of 3 ends

ATTACHMENT "C"
October 5, 2026 Special & Regular CC Mtg Page 110 of 378 2206(a) 9/19/2024 10/16/2026 Paymentus Corporation
Amendment No. 1 to Master Services
Agreement for electronic/ online Payment
Services (Increasing scope of work)
FIN
2302(a) 10/7/2025 10/18/2026 I Ramirez Corp
First Amendment to On-Call Street and
Sidewalk Repair Services for Water
Division
PW
2299(a) 11/17/2025 10/21/2026 North Valley Caring Services First Amendment to Provide Comprehensive Homeless Services CMO
2300(b) 11/17/2025 10/21/2026 Home Again LA
Second Amendment to Provide
Comprehensive Homeless Services and
Financial Assistance Program
CMO
2122 10/23/2022 10/23/2026 BKK Working Group
Second Tolling Agreement - Successor
Agreement to 2019 Agreement that tolled
any Applicable Statute of Limitations
governing Claims that could Assert against
City or vice versa
ADM
2301 10/7/2024 10/31/2026 Acorn Technology Services Provide Information Technology Managed Services FIN
2301(a) 10/6/2025 10/31/2026 Acorn Technology Services
First Amendment to Provide Information
Technology Managed Services (Expanding
Scope of Work to Include M365 Migration)
FIN
2569 7/1/2026 10/31/2026 Moore & Associates Federal Transit Administration (FTA) Title VI Program Plan Development PW
2448 11/1/2025 11/1/2026 CoStar License for Real Estate Data Website CD 2562 10/24/2026 11/3/2026 Los Angeles County
Registrar/Recorder
Check-In Center Plan November 3, 2026
General Election at Lot 6N CLK
2581 8/28/2026 11/6/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Election Plan for Recreation
Park for November 3, 2026 Election CLK
2582 8/28/2026 11/6/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Election Plan for Las Palmas
Park for November 3, 2026 Election CLK
2494 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Facility Use Agreement for
Recreation Park, Multi-Purpose Room for
June 2, 2026 Election
CLK
2495 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Election Plan for Recreation
Mark, Multi-Purpose Room for June 2,
2026 Election
CLK
2496 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Facility Use Agreement for
Las Palmas Park, Arts and Crafts Room
for June 2, 2026 Election
CLK
2497 3/18/2026 11/9/2026
Los Angeles County RegistrarRecorder/County Clerk
(Elections)
Vote Center Election Plan for Las Palmas
Park, Arts and Crafts Room for June 2,
2026 Election
CLK
2038(a) 11/19/2024 11/19/2026 Michael Baker International First Amendment for CDBG Program
Implementation and Administration
Services (Utilizing (2) one-yr extensions
ED
2214 11/28/2023 11/30/2026 Susan Saxe-Clifford and
Associates
Psychological and Fitness for Duty
Evaluations for Police Officer applicants,
current staff, and Concealed Carry
Weapon (CCW) license evaluations for
CCW applicants.

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October 5, 2026 Special & Regular CC Mtg Page 111 of 378 2205(c) 8/11/2026 12/5/2026
Initiating Change in Our
Neighborhoods Community
Development Corporation (ICON
CDC)
Third Amendment to MOU to Provide Free
Services to entrepreneur and Small
Business Owner in the City
CMO
2046(b) 12/1/2025 12/6/2026 GMU Pavement Engineering
Services
Second Amendment to Pavement Design
Services PW
2044(c) 1/14/2026 12/6/2026 CWE Third Amendment to Water and Wastewater Engineering Services PW
2428(a) 6/15/2026 12/30/2026 Civiltec Engineering, Inc. First Amendment for Water Master Plan Development Services PW
1875(b) 1/1/2024 12/31/2026
Los Angeles Department of
Water and Power, Crescenta
Valley Water District, Cities of
Glendale, Burbank, and San
Fernando
Amendment No. 2 to the Cost Sharing
Agreement Regarding the Allocation of
Costs of Watermaster Services and
Watermaster's Legal Services for the
Upper Los Angeles River Area
Groundwater Basins (ULARA)
ADM
2286 9/3/2024 12/31/2026 TreePeople
Project Management, Grant Administration,
Community Engagement, and Landscape
Planting for Carlisle Green Alley Project,
CNRA - UG2106-0, Job No. 7628, Plan No.

P-745
PW
2309 10/21/2024 12/31/2026 Precision Concrete Cutting
Sidewalk Assessment, Repair and
Maintenance Services (Cooperative
Purchase: Keystone Purchasing Network
Contract No. KPN-202201-04)
PW
2041(a) 11/18/2024 12/31/2026 Bear Communications, Inc. dba BearCom
First Amendment to City-Wide Radio
System and Wireless broadband Video
Network Maintenance Services, and
Installation and Maintenance of Security
Camera System and Access Control
System (Extending Scope of Work and
increasin compensation)
PD
2107(b) 11/5/2025 12/31/2026 RJM Design Group Second Amendment for Design of Las Palmas Park Revitalization Project RCS
2147(d) 12/24/2025 12/31/2026 Dudek Fourth Amendment for Downtown Master Plan CD
2424(a) 3/25/2026 12/31/2026 Civiltec Engineering, Inc. First Amendment for Engineering Services for Well 2A Nitrate Treatment System PW
2576 8/17/2026 12/31/2026 Baker Tilly Advisory Group, LLP Fiscal Model and Financial Heath Indicators Development Services AS
2475 1/20/2026 1/20/2027 Strategic Leadership Consultants (SLC)
SFPD Consulting Services for the Police
Department's Implements of Policy,
Accountability, Culture, and Riskmanagement Reforms
PD
2477 1/20/2026 1/31/2027 The Merino Group Public Relations and Crisis Communications Consulting Services CMO
2518 6/8/2026 1/31/2027 Civiltec Engineering, Inc
Development of an America’s Water
Infrastructure Act (AWIA) Risk and
Resilience Assessment and Emergency
Response Plan
PW
1731(b) 8/15/2022 2/14/2027 Republic Services Solid Waste Collection Services (3 year extension) PW
2493 4/6/2026 2/15/2027 R3 Consulting Group, Inc. Solid Waste Management Consulting Services PW

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October 5, 2026 Special & Regular CC Mtg Page 112 of 378 ATTACHMENT “D”
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager

Date: October 5, 2026
Subject: Summary of 2026 Legislative Advocacy & Funding Request Letters Legislative Activity
Below are legislative advocacy letters submitted in accordance with the City’s Legislative Advocacy Policy and Platform (January 1, 2026 – Present):

1. Oppose LA County Motion (Mitchell) re: General Sales Tax Increase to Offset Healthcare Funding Shortfall (2/4)

2. Oppose AB 1768 (Bryan) - Transactions and Use Taxes: Los Angeles County (5/21)

3. Support for SB 1270 (Richardson) - Wildfire mitigation program: financial assistance to counties (5/27)

4. Support SB 1422 (Durazo) – Medi-Cal Eligibility: Immigration Status (5/27)

5. Support AB-2600 (Bonta) – Immigration: Access to Legal Counsel (5/27)

6. Letter to Metro over SB 79 Concerns – Regarding concerns over future Metrolink doubletracking triggering an SB 79 zone in the City (6/30)

7. Support Proposition 36 Funding – Support Request for $400 Million in Funding for Recovery Support Services and Substance Use Treatment (7/16)

8. Oppose Governor Proposed Wildfire Recovery Reforms – Oppose Proposed reform package that would bail out electric utilities and limit how cities can recover damages following a utility-caused wildfire (8/11)
Additionally, the City has submitted letters of support for funding requests and initiatives for the following community-based organizations and legislators (January 1, 2026 – Present):

1. Habitat LA – Commemorative Letter for the Los Angeles Builders Ball (2/10)

2. Congresswoman Rivas, Senator’s Schiff and Padilla – In Support of Pacoima Wash Greenway Segment 1b Project (2/18)

3. Congresswoman Rivas - In Support of San Fernando Community Health Community Project Funding Request (3/4)

4. Congresswoman Rivas - In Support of Northeast Valley Health Corporation Community Project Funding Request (3/4)

5. Congresswoman Rivas, Senator’s Schiff and Padilla – In Support of FTBMI’s Federal Appropriations Requests (3/11)
October 5, 2026 Special & Regular CC Mtg Page 113 of 378 Summary of 2026 Legislative Advocacy & Funding Request Letters

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6. Senator’s Schiff and Padilla - In Support of Northeast Valley Health Corporation Community Project Funding Request (3/11)

7. Letter to LAUSD - In Support of Renaming Cesar Chavez Learning Academies (4/8)

8. Letter to Republic Services - In Support of Renaming Cesar Chavez Scholarship (4/8)

9. Substance Abuse and Mental Health Services Administration (SAMSHA) - El Centro de Amistad Zero Suicide Grant (4/11)

10. State Senator Menjivar & Assemblymember Rodriguez - Request to Change the Date of United Farm Workers Day (4/15)

11. Congresswoman Rivas, Senator’s Schiff and Padilla – Advocating for Congressional Action to Strengthen Investigations into Abuse Against Women (5/27)

12. Letter to Safe Clean Water LA - In Support of Pacoima Wash Greenway Segment 1b Project (6/9)

13. Supervisor Horvath –Discretionary Funds for Home Again LA Programming (6/24) October 5, 2026 Special & Regular CC Mtg Page 114 of 378 October 5, 2026 Special & Regular CC Mtg Page 115 of 378 This Page
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Left Blank
October 5, 2026 Special & Regular CC Mtg Page 116 of 378

AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1250 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Anthony Miranda, Interim Police Chief
CJ Chiasson, Administrative Commander

Date: October 5, 2026
Subject: Consideration to Award a Professional Services Agreement to J&B Electronic Doors for the Installation of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility
RECOMMENDATION:

It is recommended that the City Council:
a. Award a Professional Services Agreement to J&B Electronic Doors (Attachment “A” – Contract No. 2588) for installation of security gates and perimeter upgrade enhancements at the Police Department Facility located at 910 First Street; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the agreement and all related documents.

BACKGROUND:

1. In October 2023, the Police Department submitted a grant application to the Los Angeles County Police Chiefs Association (LACPCA) for 2024 Urban Area Security Initiative (UASI) grant funds to address security vulnerabilities in the Police Department’s Detective Parking (West) Lot at the Police Department facility located at 910 First Street.

2. On November 29, 2023, the Police Department received notification of a 2024 UASI grant award in the amount of $82,982 to fund security improvements to the Detective Parking Lot.

3. On July 7, 2025, the City Council approved the 2024 UASI Subaward Agreement (Contract No. 2393) and adopted Resolution No. 8395 amending the Fiscal Year (FY) 2025-2026 Budget to appropriate the grant expenditures and revenues for the UASI 2024 grant funds.

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4. On May 4, 2026, the City Council approved the release of a Request for Proposals (RFP) for the installation of security gates and perimeter upgrade enhancements at the Police Department.

5. On May 7, 2026, the City released the RFP seeking qualified, licensed contractors to furnish and install the grant-funded security improvements. The RFP included a mandatory site walkthrough on May 22, 2026 and established June 11, 2026 as the deadline for proposal submissions.

6. On June 11, 2026, the City received proposals from J&B Electronic Doors and LTS Property Services in response to the RFP.

7. On June 26, 2026, staff requested revised proposals to reduce project costs within the available grant budget. Revised proposals were submitted by J&B Electronic Doors and LTS Property Services on July 3, 2026.

8. Following receipt of the revised proposals, a three-member evaluation panel, consisting of the Police Department’s Administrative Commander, Operations Commander, and Detective Sergeant, independently reviewed and scored the proposals using the criteria established in the RFP.

ANALYSIS:

The Urban Area Security Initiative (UASI) Grant Program provides federal funding to help local jurisdictions strengthen their ability to prevent, prepare for, respond to, and recover from terrorism and other emergencies. The Police Department receive $82,982 in 2024 UASI grant funds to address security vulnerabilities in the Detective Parking Lot.

The grant-funded improvements are intended to restrict unauthorized access and surveillance, improve public safety, and protect Department vehicles and equipment. The Department has until January 2027 to complete the project and expend grant funds.

To implement the project, the City issued a Request for Proposals (RFP) seeking a qualified, licensed contractor to furnish and install the security improvements. The original scope of work outlined in the RFP included a motorized controlled access sliding gate and pedestrian access at the Detective Parking Lot, integration with the Department’s existing access-control system, guardian-style wrought iron fencing, mesh privacy screening at the Patrol (East) Parking Lot and related electrical and safety components.

The City received two (2) proposals in response to the RFP. After reviewing the proposals, staff determined that the proposed project costs exceeded the available UASI grant budget of October 5, 2026 Special & Regular CC Mtg Page 118 of 378 Consideration to Award a Professional Services Agreement for the Installation of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

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$82,982. Staff subsequently requested revised proposals that would reduce project costs while maintaining the intent and purpose of the grant-funded project. Proposers were permitted to remove certain project components (the mesh screen, guardian-style fence topper, and/or second pedestrian gate) or propose alternative modifications to reduce costs.

A three-member evaluation panel independently reviewed and scored the revised proposals using the criteria established in the RFP:
• Demonstrated experience and qualifications (35%)
• Cost competitiveness and completeness (30%)
• Proposed schedule and ability to meet UASI deadlines (20%) • Quality of proposed materials, approach, and compliance (10%) • References (5%)
The RFP provides that the City may select the proposal that best meets the City’s needs, which may not be the lowest-cost proposal. The evaluation results are summarized below:

Proposer Proposal Amount
J&B Electronic Doors $89,205
LTS Property Services $82,520
Although J&B Electronic Door Service, Inc. submitted the higher-cost proposal, it received the highest overall evaluation score based on the criteria established in the RFP. J&B received higher scores in demonstrated experience and qualifications, proposed schedule and ability to meet the UASI deadlines, and overall cost competitiveness and completeness. Based on the evaluation of the criteria established in the RFP, staff determined that J&B Electronic Doors submitted the proposal that best meets the City’s needs.

BUDGET IMPACT:

The City received $82,982 in 2024 UASI grant funds for the Police Station Security Enhancement project (Account #010-220-3753-4600). The recommended contract with J&B Electronic Doors is $89,205, which exceeds the current grant award by $6,228.

The Department has consulted with its UASI grant manager regarding the additional project costs. The grant manager has indicated that additional UASI grant funds may become available as other projects close out, which could offset the City’s cost variance. Staff will pursue reimbursement for all eligible expenditures through the UASI grant. If sufficient UASI funds are not available to cover the full contract amount, the excess amount of $6,228 will be transferred October 5, 2026 Special & Regular CC Mtg Page 119 of 378 Consideration to Award a Professional Services Agreement for the Installation of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

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from the Department’s equipment maintenance account (Account #001-222-0000-4320) to fund the balance of the capital project (Account #001-222-3753-4600).

CONCLUSION:

Staff recommends that the City Council award a professional services agreement to J&B Electronic Doors in an amount not to exceed $89,205 for the installation of security gates in the Detective Parking Lot and perimeter upgrades to the Police Department facility located at 910 First Street.

ATTACHMENT:

A. Contract No. 2588, including:

Exhibit “A”: City’s RFP
Exhibit “B”: J&B Electronic Doors Proposal
Exhibit “C”: J&B Electronic Doors Revised Proposal
October 5, 2026 Special & Regular CC Mtg Page 120 of 378 ATTACHMENT “A”
CONTRACT NO. 2588
2026

PROFESSIONAL SERVICES AGREEMENT
(Parties: J&B Electronic Door Service, Inc. and City of San Fernando) (Engagement: Installation of Detective Parking Lot Security Gate)

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 5th day of October, 2026 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and J&B ELECTRONIC DOOR SERVICE, INC. (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires professional services for the installation of an electronic access security gate at the Police Facility Detective Parking Lot; and WHEREAS, on May 7, 2026, CITY issued Request for Proposals soliciting proposals from qualified firms to provide electronic gate installation services; and WHEREAS, CONSULTANT submitted a proposal in response to the Request for Proposals and was selected by CITY to provide the required services; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such tasks and services to CITY; and WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of October 5, 2026, 2026, under Agenda Item No. 4; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

ENGAGEMENT TERMS

1.1 SCOPE OF WORK: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the tasks and services described in that certain Request for Proposals of CITY entitled “INSTALLATION OF SECURITY GATES AND PERIMETER UPGRADE ENHANCEMENTS AT THE POLICE DEPARTMENT FACILITY” (hereinafter, “CITY RFP”) and October 5, 2026 Special & Regular CC Mtg Page 121 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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the written proposal of CONSULTANT entitled “J&B ELECTRONIC DOOR SERVICE, INC.

ESTIMATE/CONTRACT” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B”, respectively. The term “Scope of Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

1.2 PROSECUTION OF WORK:

A. Time is of the essence for this Agreement and each and every provision contained herein. The Work shall be commenced within THREE (3); calendar days of CITY’s issuance of a written notice to proceed (“Notice to Proceed”). CONSULTANT shall complete the various tasks identified in the Scope of Work within the timeframes set forth in the Scope of Work and shall complete all of the Work by or before January 1, 2027 (the “Completion Date”). CONSULTANT may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY. The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONSULTANT in order to complete the Work; (ii) how much additional time CONSULTANT requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONSULTANT, including, if applicable, identification of any tasks that must be completed by CITY as prerequisite to CONSULTANT being able to complete any other service or task; and (iv) what proactive steps CONSULTANT has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONSULTANT to alert CITY of the need to provide information or complete certain tasks to be performed by CITY. CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

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C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees.

F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.3 COMPENSATION: CONSULTANT shall perform the Work in accordance with the “J&B ELECTRONIC DOOR SERVICE, INC. ESTIMATE/CONTRACT” which is attached and incorporated hereto as Exhibit “B” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, may not exceed the Not-to-Exceed Sum of EIGHTY-NINE THOUSAND TWO HUNDRED FIVE DOLLARS ($ 89,205.00) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.4 PAYMENT OF COMPENSATION: Upon execution of this Agreement, CONSULTANT may submit an invoice for a deposit equal to forty percent (40%) of the Not-to-Exceed Sum.

The remaining balance will be due upon completion of the Work and acceptance by CITY. in monthly increments as the Work are completed. CONSULTANT will submit to CITY itemized invoices that identify the amount due and provide sufficient supporting documentation for the Work performed and costs incurred, as applicable. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.5 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

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1.6 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates the Administrative Commander (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Paul R. Parker to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or Consultant Representative’s designee will supervise and direct the performance of the Work, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF WORK; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Work skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
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B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a October 5, 2026 Special & Regular CC Mtg Page 125 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Work under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services and tasks does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control.

CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.7 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, October 5, 2026 Special & Regular CC Mtg Page 126 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.8 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.9 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.10 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

2.11 SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR 29.940 and

29.945. CONSULTANT may submit proof of non-debarment or suspension by providing a printout or screenshot from the U.S. Government’s official website (www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before commencing the Work, October 5, 2026 Special & Regular CC Mtg Page 127 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

E. Cyber Security: Cyber Security coverage to include technology/professional liability insurance, intellectual property infringement, and data protection liability insurance. CONSULTANT shall procure and maintain coverage for cyber liabilities and financial loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or October 5, 2026 Special & Regular CC Mtg Page 128 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before commencing the Work, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s October 5, 2026 Special & Regular CC Mtg Page 129 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 The insurance coverage requirement set forth under this Article 3 are in addition to any coverage requirements set forth under Section D (Insurance Coverages) of the CITY RFP.

3.8 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.9 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “ City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s October 5, 2026 Special & Regular CC Mtg Page 130 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

WORK OF ALL OTHER PERSONS/NON-DESIGN PROFESSIONALS: Except as otherwise provided under Section 4.2 of this Article, above, to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable October 5, 2026 Special & Regular CC Mtg Page 131 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT’s negligent performance under this Agreement, including but not limited to the negligent acts, errors or omissions of CONSULTANT or CONSULTANT’s officers, employees, agents, servants, contractors, subcontractors or subconsultants or the failure of the same to comply with any of the duties, obligations or standards of care set forth herein. The duty to indemnify, defend and hold harmless under this subsection shall not encompass a duty to indemnity, defend or hold harmless for liability, loss, suit, damage, expense, or cost caused by the negligence or willful misconduct of any or all of the CITY Indemnitees. The duty to indemnify, defend and hold harmless as set forth under this subsection is intended to encompass liabilities, losses, damages, expense, and costs not otherwise subject to subsection 4.2, above.

CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT’s failure to pay CITY promptly any indemnification arising under this Article and related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers’ compensation laws.

The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and authorized volunteers.

CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents and authorized volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

The duties to indemnify, defend and hold harmless as set forth under this Section, shall survive the early termination or normal expiration of this Agreement and shall be in October 5, 2026 Special & Regular CC Mtg Page 132 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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addition to any other rights or remedies which the CITY may have at law or in equity.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or October 5, 2026 Special & Regular CC Mtg Page 133 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

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D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

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5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False October 5, 2026 Special & Regular CC Mtg Page 136 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

J&B Electronic Door Service, Inc.
11415 Ilex Ave., San Fernando, CA 91340
Attn: Paul R. Parker
Phone: 818-403-6366
City of San Fernando
Police Department
910 First Street
Attn: Chief of Police
Phone: 818-898-1250
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyeight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain October 5, 2026 Special & Regular CC Mtg Page 137 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure October 5, 2026 Special & Regular CC Mtg Page 138 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date for completing the Work may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services and tasks for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The CITY Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no October 5, 2026 Special & Regular CC Mtg Page 139 of 378 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2588
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event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: J&B ELECTRONIC DOOR SERVICE, INC.

By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, Assistant City Attorney
Date:

October 5, 2026 Special & Regular CC Mtg Page 141 of 378

REQUEST FOR PROPOSALS
The Police Department is requesting proposals for:

Installation of Security Gates and Perimeter Upgrade
Enhancements at the Police Department Facility
RELEASE DATE: May 7, 2026
RESPONSE DUE: June 11, 2026
EXHIBIT "A"
October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 142 of 378 City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

GENERAL INFORMATION
The City of San Fernando is soliciting proposals from qualified, licensed contractors to furnish and install security upgrades at the San Fernando Police Department (SFPD). These upgrades are funded by the Urban Area Security Initiative (UASI) 2024 Grant Program and must meet all federal procurement, construction, and equipment requirements associated with the grant.

The intent of this RFP is to select one contractor to provide a turn-key solution, including fabrication, installation, electrical work, safety devices, and project coordination.

BACKGROUND
The San Fernando Police Department was awarded $82,982 in UASI 2024 funding to address security vulnerabilities at the Police Station. Improvements were approved to enhance safety, prevent unauthorized access, and reduce the ability for surveillance of police operations.

The project includes security enhancements to both the Detective Parking Lot and the Patrol Parking Lot, including motorized gate installation, wrought iron fencing, mesh privacy features, and safety/operational components.

This project must comply with all grant requirements outlined in UASI Subaward Agreement (Exhibit “A”), including procurement standards, allowable cost rules, reimbursement documentation, and federal construction requirements.

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFP, and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

B. Questions/Clarifications
Please direct any questions regarding this RFP to Jennifer Spatig, Management Analyst, via e-mail at [email protected]. Questions must be received by 5:30 p.m. on Friday, May 29, 2026. All questions received prior to the deadline will be collected and responses will be posted by Friday, June 5, 2026.
2 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 143 of 378 City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility C. Submission of Bid Proposals
Proposers shall submit one (1) unbound original hard copy, and one (1) electronic copy of the proposal.

All submittals must be delivered to:

City of San Fernando
Attn: City Clerk Department
117 Macneil Street
San Fernando, CA 91340
Deadline for submittals is 5:00 pm on Thursday, June 11, 2026. Late submissions will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm.

E. Rights of City of San Fernando
This RFP does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:
1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective firms; 8) Solicit best and final offers from all or some of the prospective firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form contract services agreement, included as Exhibit “B”, will be signed subsequent to City Council review and approval of the recommended firm. Proposals must include a statement accepting the City’s contract services agreement as drafted or denote any exceptions to the agreement that should be taken under consideration by the Evaluation Team. 3 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 144 of 378 City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF WORK
The selected contractor shall provide all labor, equipment, materials, permits, engineering, and installation services necessary to complete the following elements:

A. Detective Parking Lot (North Side)

1. One (1) motorized controlled sliding access gate, 20 ft x 8 ft

2. One (1) wrought iron pedestrian door

3. One (1) wrought iron manual sliding gate

4. One (1) slide gate operator, including integration with existing access control

5. 90 ft of 3-ft-high guardian-style wrought iron fencing atop the NW block wall

6. Safety features, including (1) safety loop and (1) open loop Electrical connections, trenching, conduit, and integration with existing security infrastructure B. Patrol Parking Lot (South/Brand Side)

1. 55 ft of 8-ft-high mesh privacy screening added to existing security gates

2. Work must align with existing gate structure and avoid disruption to PD operations C. General Requirements

1. All metal work shall be powder-coated or finished with a specialized protective coating designed to prevent iron and steel from corroding which match existing SFPD fencing.

2. Fabrication and installation must meet applicable building codes, ADA requirements, and City code and standards.

3. Contractor shall provide shop drawings for approval prior to fabrication.

4. Contractor shall coordinate work to minimize operational impacts to police personnel.

5. All work must be completed within the UASI performance period and satisfy federal documentation/audit requirements.
4 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 145 of 378 City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

FIRM QUALIFICATIONS
Contractors must meet the following qualifications:
• Valid California contractor’s license.
• Minimum of five years’ experience installing commercial/motorized security gates and wrought iron fencing.
• Demonstrated experience working on public safety, municipal, or secured facility projects. • Ability to comply with all federal procurement, construction, labor, and documentation requirements under 2 CFR 200, DHS/FEMA requirements, and UASI special conditions

ADDITIONAL TERMS AND FEDERAL REQUIREMENTS
This project is funded by a federal Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA) Urban Area Security Initiative (UASI) grant. The selected contractor must comply with all applicable federal, state, and local requirements.

A. Federal Compliance
Contractor shall comply with all applicable provisions of 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), including procurement standards, allowable costs, and record retention requirements. Contractor shall maintain all project records and make them available for inspection, audit, or review by the City, FEMA, or other authorized entities.

B. Prevailing Wage and Labor Compliance
This project is subject to California prevailing wage requirements. Contractor shall comply with all applicable provisions of the California Labor Code, including payment of prevailing wages, maintenance of certified payroll records, and registration with the California Department of Industrial Relations (DIR). Contractor is responsible for ensuring all subcontractors are properly registered and compliant.

C. Permits and Inspections
The contractor shall be responsible for obtaining all required permits and coordinating all inspections necessary to complete the project. All work must comply with applicable federal, state, and local codes and regulations.
5 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 146 of 378 City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility D. Insurance Requirements
The selected contractor shall maintain insurance coverage meeting the City’s requirements, including but not limited to general liability, workers’ compensation, and automobile liability. Proof of insurance and required endorsements must be provided prior to contract execution.

E. Indemnification
The contractor shall indemnify, defend, and hold harmless the City of San Fernando, its officers, officials, employees, and volunteers from any and all claims, damages, losses, and expenses arising out of or resulting from the performance of the work.

F. Debarment and Suspension
Contractor shall comply with all applicable federal debarment and suspension requirements and certify that neither the firm nor its principals are debarred, suspended, or otherwise excluded from participation in federally funded projects.

G. Non-Discrimination
Contractor shall comply with all applicable federal and state non-discrimination laws and regulations.

H. Reimbursement and Documentation Requirements
This is a reimbursement-based grant project. Contractor invoices must include detailed documentation, including itemized costs, proof of payment, and any supporting documentation required for federal reimbursement.

WARRANTY REQUIREMENTS
The contractor shall provide a minimum two (2) year warranty on all workmanship and installation from the date of project completion. Manufacturer warranties for all equipment and materials shall be provided to the City upon project completion.

SCHEDULE FOR SELECTION
RFP Release: May 7, 2026
Mandatory Site Walk-Through: May 22, 2026
Deadline for Submittal of Questions: May 29, 2026
Response to Questions: June 5, 2026
Deadline for Submittal of Proposal: June 11, 2026
City Review and Selection: June 26, 2026
Agreement Presented to Council for Review & Approval: July 6, 2026 Project Completion: November 1, 2026
6 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 147 of 378 City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility

METHOD OF SELECTION AND NOTICES
Proposals will be evaluated based on the following criteria:

Criteria Weight
Demonstrated experience and qualifications 35%
Cost competitiveness and completeness 30%
Proposed schedule and ability to meet UASI deadlines 20% Quality of proposed materials, approach, and compliance 10% References 5%
The City reserves the right to reject any or all proposals, waive minor irregularities, request clarification, or negotiate final pricing.

Proposals will be reviewed by a selection committee and the City may, at its discretion:

A. Request clarifications from proposers
B. Conduct interviews
C. Request revised or best and final offers
The City reserves the right to select the proposal that best meets the needs of the City, which may not be the lowest cost proposal.

INFORMATION TO BE SUBMITTED
Proposals must include the following:

A. Cover Letter that includes:

1. Firm name, address, point of contact, and acknowledgment of the scope of work B. Firm Qualifications and Project Experience including:

1. Summary of qualifications

2. Summary of relevant experience

3. List of at least three (3) comparable projects completed within the last five years C. Detailed Work Plan including:

1. Description of fabrication and installation approach

2. Proposed timeline

3. Any anticipated site access requirements and impact to parking and building access 7 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 148 of 378 City of San Fernando RFP
Installation Of Security Gates and Perimeter Upgrade Enhancements at the Police Department Facility D. Cost Proposal

1. An itemized cost breakdown corresponding to all components listed in the Scope of Work

2. Include a clear statement on whether all required parts or materials are in stock; note any anticipated procurement delays, and outline expected lead times

3. Labor, materials, equipment, permits, and optional costs clearly identified E. Required Forms

1. Proof of contractor license

2. Certificate of insurance meeting City requirements

3. W-9

4. Any subcontractor lists
8 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 149 of 378

CONTRACT SUMMARY SHEET
TO: THE OFFICE OF THE CITY CLERK,

COUNCIL/PUBLIC SERVICES DIVISION
ROOM 395, CITY HALL
DATE: 11/7/2025
FROM (DEPARTMENT): Mayor's Office of Public Safety
CONTACT PERSON: An Joon Ang PHONE: (626) 465-6773
------------
C-203507
CONTRACT NO.:
------
ADOPTED BY COUNCIL: o
3 to
5 t
2o25
DATE
APPROVED BY BPW:
-----
DATE
COUNCIL FILE NO.: C.F. #24-0975
[Z] NEW CONTRACT □ AMENDMENT NO. □ ADDENDUM NO. - □ SUPPLEMENTAL NO. 0 CHANGE ORDER NO.

CONTRACTOR NAME: City of San Fernando
TERM OF CONTRACT: September 1, 2024 THROUGH: May 31, 2027 TOTAL AMOUNT: $82,982.00
------------------------
PURPOSE OF CONTRACT:

UASI 24 Memorandum of Agreement between the City of Los Angeles and City of San Fernando for Station Security, Physical Access Control enhancements.

Period of performance: September 1, 2024 through May 31, 2027 Total Contract Amount I Subaward: $82,982.00
NOTE: CONTRACTS ARE PUBLIC RECORDS - SCANNED AND UPLOADED TO THE INTERNET EXHIBIT "B"
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SUBAWARD AGREEMENT
Subrecipient: City of San Fernando
Title: FY 2024 Urban Area Security Initiative (UASI) Grant Program C-203507 City Contract Number _
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Section
Number

TABLE OF CONTENTS
Section Title
§1.1 Federal Award Information
§1.2 Subaward Information and Period of Performance
§1.3 Parties and Notice
§1.4 Authorities
Page
Number
I. GENERAL INFORMATION
1 1
2 3
II. SUBAWARD TERMS AND CONDITIONS
§2.1 Summary of Requirements
§2.2 City Administrative Requirements
§2.3 DHS and CalOES Requirements
§2.4 Uniform Requirements for Federal Awards
Ill. STANDARD PROVISIONS
§3.1
§3.2
§3.3
§3.4
§3.5
§3.6
§3.7
§3.8
§3.9
§3.10
§3.11
§3.12
§3.13
Independent Party
Construction of Provisions and Title Herein
Applicable Law, Interpretation and Enforcement
Integrated Agreement
Excusable Delays
Breach
Prohibition Against Assignment and Delegation
Indemnification
Subcontractor Assurances
Remedies for Noncompliance
Termination
Amendments
Complete Agreement
4 4
7 12
17 17
17 17
18 18
18 18
19 19
19 20
20 Signature Page 21
UASI 24 Subaward Agreement
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EXHIBITS
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
OHS Standard Conditions
2024 Standard Assurances for all Cal OES Federal Grant Programs Financial Management Forms Workbook
Modification Request and Reimbursement Request Forms
CalOES Forms
Grants Management Assessment Form
UASI 24 Subaward Agreement 2
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C-203507

AGREEMENT NUMBER OF CITY CONTRACTS

BETWEEN

THE CITY OF LOS ANGELES

AND CITY OF SAN FERNANDO
THIS SUBAWARD AGREEMENT ("Agreement" or "Contract") is made and entered into by and between the City of Los Angeles, a municipal corporation (the "City"), and the City of San Fernando, (the "Subrecipient"). In consideration of the mutual covenants set forth herein and the mutual benefits to be derived therefrom, the City and Subrecipient (each a "Party" and collectively, the "Parties") agree as follows:

I. GENERAL INFORMATION
§1.1 Federal Award Information
The "Federal award" (as such term is defined in the Code of Federal Regulations ("CFR"), 2 CFR §200.38, and used in this Agreement) is the Fiscal Year (FY) 2024 Urban Area Security Initiative Grant Program, FAIN #EMW-2024-SS05088, CFDA #97.067, Federal Award Date September 1, 2024. This is not a "Research & Development" award as defined in 2 CFR §200.87 and 200.331, and there is no "indirect cost rate" for this federal award as defined in 2 CFR §200.56 and 200.331.

The "Federal awarding agency" (as such term is defined in 2 CFR §200.36 and used in this Agreement) is the United States Department of Homeland Security, Federal Emergency Management Agency, Grants Program Directorate ("OHS").

The State of California, through its Governor's Office of Emergency Services ("CalOES"), acts as the "pass-through entity" (as such term is defined in 2 CFR §200.74 and used in this Agreement) for the subaward of the Federal award to the City for the benefit of the Los Angeles/Long Beach Urban Area ("LA/LBUA") in the amount of $49,119,978.00.

The City, acting through its Mayor's Office of Public Safety ("Mayor's Office"), acts as the pass-through entity for this subaward of the Federal award to Subrecipient.
§1.2 Subaward Information and Period of Performance
Subrecipient hereby accepts the following subaward ("Subaward") of the Federal award upon the terms and conditions set forth in this Agreement:

Subaward amount: $82,982.00
Subaward Period of Performance ("Term"): September 1, 2024 to May 31, 2027
UASI 24 Subaward Agreement 1
13 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 154 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 Match Requirement:

Subrecipient Identifier:

Indirect Cost Rate for Subaward:

CONTRACT NO. 2393
None
868471335
None
The term of this Agreement shall be the "Term" as set forth in this Section 1.2. §1.3 Parties and Notice
The Parties to this Agreement, and their respective representatives who are authorized to administer this Agreement and to whom formal notices, demands and communications shall be given are as follows:

Party:

Authorized Representative:

Authorized Department:

Address, Phone, Fax, E-mail:

Party:

Authorized Representative:

Authorized Department:

Address, Phone, Fax, E-mail:

City of Los Angeles
Robert Clark, Deputy Mayor
Mayor's Office of Public Safety
200 N. Spring Street, Room 303
Los Angeles, CA 90012
Phone: (213) 978-0687
Email: [email protected]
City of San Fernando
Jennifer Spatig
San Fernando Police Department
91 0 1 st Street,
San Fernando, CA 91340
Email: [email protected]
Copy to:

Formal notices, demands and communications to be given hereunder by either Party shall be made in writing and may be effected by personal delivery or by registered or certified mail, postage prepaid, return receipt requested and shall be deemed communicated as of the date of mailing. If the name of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice shall be given, in accordance with this section, within five business days of said change.

UASI 24 Subaward Agreement 2
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§ 1 .4 Authorities
The Los Angeles City Council and the City's Mayor have accepted the Federal award and have authorized the City to execute this Agreement (C.F. # 24-0975, 3/5/2025).

Subrecipient warrants that it has obtained written authorization from its governing board or authorized body to execute this Agreement and accept and use the Subaward. Subrecipient further warrants that such written authorization specifies that Subrecipient, governing board or authorized body agree:
a. That any liability arising out of the performance of this Agreement shall be the responsibility of Subrecipient, governing board or authorized body. b. That Subaward funds shall not be used to supplant expenditures controlled by governing board or authorized body.
c. That the official executing this Agreement is authorized to do so. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
UASI 24 Subaward Agreement 3
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II. SUBAWARD TERMS AND CONDITIONS
§2.1 Summary of Requirements
By executing this Agreement, Subrecipient hereby agrees that it shall comply with all terms and conditions set forth in this Agreement, which includes all guidance, regulations and requirements (collectively, "Requirements") of the Federal awarding agency and CalOES that are applicable to a recipient and/or subrecipient of a Federal award or grant. Such Requirements are set forth in the following documents and incorporated herein by this reference: (1) Department of Homeland Security FY 2024 Homeland Security Grant Program Notice of Funding Opportunity ("DHS NOFO"), (2) FY 2024 DHS Standard Terms and Conditions ("DHS Standard Conditions") (Exhibit A), (3) FEMA Information Bulletins ("IB"), (4) CalOES 2024 Homeland Security Grant Program California Supplement to the Federal Notice of Funding Opportunity ("CalOES Supplement"), (5) CalOES 2024 Standard Assurances for All CalOES Federal Grant Programs ("CalOES Assurances") (Exhibit B), (6) CalOES Grant Management Memos ("GMM"), and (7) the cost principles, uniform administrative requirements and audit requirements for federal grant programs as housed in Title 2, Part 200 of the CFR and in updates issued by the Office of Management and Budget ("OMS") on http:///www.whitehouse.gov/omb/.

Subrecipient hereby certifies that it has the institutional, managerial and financial capability to ensure proper planning, management and completion of its projects being funded by the Subaward (Exhibit C).
§2.2 City Administrative Requirements
A. Subrecipient acknowledges and agrees that the City is acting as a "passthrough entity" (as such term is defined in 2 CFR §200.74 and used in this Agreement) for this Subaward and that the City shall have the rights and obligations relating to this Subaward and its administration as set forth in this Agreement and in 2 CFR Part 200.

B. Subrecipient and the City have previously completed a mutually approved Budget/Expenditure Plan as incorporated in the Financial Management Forms Workbook (the "Workbook"), which is pending approval by CalOES (the "Budget") and is attached hereto as Exhibit C. Upon approval by CalOES, such Budget shall be the effective Budget for this Agreement.

The Workbook contains detailed listings of items and projects and the amount of Subaward funds allocated for such items and projects. The City shall provide Subrecipient with an electronic Workbook of Subrecipient's projects. Subrecipient shall use the Subaward funds strictly in accordance with the Workbook, and any expenditures not so made shall be deemed disallowed under this Subaward.

Any request by Subrecipient to modify the Workbook must be made in _ writing and accompanied by a completed Modification Request Form UASI 24 Subaward Agreement 4
16 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 157 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157A 198F5 CONTRACT NO. 2393
(attached hereto as Exhibit D), all required supporting documentation and a revised Workbook showing such modification. Workbook modification requests must be submitted prior to deadlines set by the City. Inaccurate or incomplete requests shall be returned to the Subrecipient for revision.

Subrecipient shall not expend any funds on modified Workbook items until such modification is approved by the City and CalOES.

C. Subrecipient previously submitted to the City a Project Application in connection with the Subaward, which included a Project Timeline ("Project Timeline") setting forth milestones and completion dates for projects funded under the Subaward. Subrecipient shall manage its projects in accordance with the Project Timeline and provide, in a timely manner, any plans and reports requested by the City regarding the status of such projects. If a Workbook modification request requires a modification to the Project Timeline, Subrecipient shall update the Project Timeline accordingly and submit it along with its Workbook modification request for approval.

D. Subrecipient shall complete and deliver to the City all forms required by CalOES pertinent to the implementation of Subrecipient's projects under the Subaward. Such forms, which are collectively attached hereto as Exhibit E, include: (1) an aviation equipment request form, (2) a watercraft equipment request form, (3) an Environmental and Historical Preservation ("EHP") request form, and (4) a sole source procurement request form. Approval of such requests and forms shall be made by the City and CalOES in their respective sole discretion. Subrecipient acknowledges that all such forms must be approved by the City and CalOES prior to expending Subaward funds. Failure to gain advance approval of such completed requests and forms by the City and CalOES may result in the disallowance of such costs incurred by Subrecipient.

E. Subrecipient agrees that any equipment, product, service or activity funded with this Subaward shall comply with any and all technological and/or interoperability specifications and standards as may be approved by the LA/LBUA region, and any such equipment, product, service or activity not so compliant shall be not eligible for funding by this Subaward.

Subrecipient shall further ensure that it retains from its contractors, subcontractors, and vendors all rights related to inventions, copyrightable materials, and data for which the Federal awarding agency and CalOES has rights to, as more fully set forth in 2 CFR §315 and Section 2.3.P. of this Agreement.

F. Any "equipment" (as such term is defined in 2 CFR §200.33 and used in this Agreement) acquired or obtained with Subaward funds: (1) shall be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with UASI 24 Subaward Agreement 5
17 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 158 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157A19BF5 CONTRACT NO. 2393
representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the LA/LBUA, and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan; (2) shall be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that Strategy; and (3) shall have an LA/LBUA identification decal affixed to it, and, when practical, shall be affixed where it is readily visible and prominently marked as follows: "Purchased with funds provided by the U.S. Department of Homeland Security."
Subrecipient shall take a physical inventory of all equipment acquired or obtained with Subaward funds and reconcile the results with equipment records at least once every year.

G. This Subaward is not a "fixed amount award" as such term is defined in 2 CFR §200.45. Subrecipient agrees that disbursement of this Subaward to Subrecipient shall be made on a reimbursement method. If Subrecipient requests advance payment of Subaward funds, Subrecipient shall comply with, and provide evidence to the City of compliance with, the criteria and obligations related to the use of advance payments as set forth in 2 CFR §200.305 as well as satisfying any other City and CalOES requirements for advance payments.

In requesting reimbursement from Subaward funds, Subrecipient shall provide to the City a completed Reimbursement Request Form (attached hereto as Exhibit D) along with invoices, purchase orders, proof of delivery, proof of payment and payroll records, timesheets, receipts and any other supporting documentation necessary to fully and accurately describe the expenditure of funds for which reimbursement from the Subaward is requested (collectively, the "Reimbursement Request"). All such supporting documentation for the Reimbursement Request shall satisfy applicable Federal, State and City audit and review standards and requirements. Such documentation shall be prepared at the sole expense and responsibility of Subrecipient, and the City and the Subaward will not reimburse the Subrecipient for any costs incurred for such preparation.

The City reserves the right to request additional supporting documentation to substantiate costs incurred at any time. Inaccurate and/or incomplete Reimbursement Requests shall be returned to Sub recipient for revision.

The City shall forward Reimbursement Requests to CalOES for payment within thirty (30) days of receipt, provided such request is deemed accurate and complete. The City shall reimburse Subrecipient within thirty (30) days of its receipt of funds from CalOES.

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Final Reimbursement Requests for this Subaward must be received by the City no later than One Hundred Twenty (120) days prior to the end of the Term to allow the City sufficient time to complete close-out activities for this Subaward (the "Reimbursement Deadline"). Any Reimbursement Request submitted after the Reimbursement Deadline shall be rejected unless approved by the Mayor's Office in advance of the Reimbursement Deadline. After the Reimbursement Deadline, any unexpended Subaward funds may be re-directed to other needs across the LA/LBUA region. The City will notify Subrecipient, in writing, when unexpended Subaward funds may be re-directed.

H. Subrecipient acknowledges that the City makes no commitment to disburse Subaward funds beyond the terms set forth herein and that funding for all periods during the Subaward Term is subject to the continuing availability to the City of federal funds for this Subaward from CalOES and the Federal awarding agency. This Agreement may be terminated immediately upon written notice to Subrecipient of any loss or reduction of Subaward funds.

I. Subrecipient shall comply with all federal, state, and local laws and regulations for vaccine requirements. Each Subrecipient shall comply with their own policies and mandates for Covid-19 vaccine requirements. §2.3 OHS and CalOES Requirements
Subrecipient shall comply with all Requirements promulgated by OHS (which is the Federal awarding agency for this Subaward) and CalOES which are applicable to this particular Subaward and set forth in Section 2.1. Some of these OHS and CalOES Requirements are set forth below in this Section 2.3.

A. Subrecipient will not use Subaward funds to supplant (replace) funds that have been budgeted for the same purpose through non-federal sources.

Upon request by the City, CalOES and/or the Federal awarding agency, Subrecipient shall be required to demonstrate and document that a reduction in non-Federal resources occurred for reasons other than the receipt or expected receipt of Subaward funds. Subrecipient shall not charge any costs allocable under this Subaward to any other Federal award to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of Federal awards, or for other reasons. Subrecipient shall not be delinquent in the repayment of any Federal debt. Subrecipient must request instruction from the City and CalOES for proper disposition of any original or replacement equipment acquired with Subaward funds.

B. Subrecipient shall comply with the requirement of 31 U.S.C. Section 3729- 3733, which sets forth that no subgrantee, recipient or subrecipient of UASI 24 Subaward Agreement 7
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federal funds or payments shall submit a false claim for payment, reimbursement or advance. Subrecipient agrees to be subject to the administrative remedies as found in 38 U.S.C. Section 3801-3812 for violations of this requirement.

C. Subrecipient shall comply with the provisions of OHS Specific Acknowledgements and Assurances section set forth in the OHS Standard Conditions and the Reporting Accusations and Findings of Discrimination section of the CalOES Assurances.

D. Subrecipient shall comply with the provisions of the Lobbying and Political Activities section set forth in the CalOES Assurances. In connection thereto, Subrecipient hereby certifies that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of Subrecipient, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, Subrecipient shall complete and submit Standard FormLLL "Disclosure Form to Report Lobbying" in accordance with its instructions.

3. Subrecipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

Subrecipient shall comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and §§7324-7328) which limits the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

E. As required by Executive Orders (EO) 12549 and 12689, and 2 CFR §200.213 and codified in 2 CFR Part 180, Subrecipient shall provide protection against waste, fraud and abuse by debarring or suspending UASI 24 Subaward Agreement 8
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those persons deemed irresponsible in their dealings with the Federal government. Subrecipient hereby certifies that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

2. Have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph 2.3.G.b. above; and

4. Have not within a three-year period preceding this Agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.

F. Subrecipient shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §701 et seq.) which is adopted at 2 CFR Part 3001. In connection thereto, Subrecipient hereby certifies that it will or will continue to provide a drug-free workplace and a drug-free awareness program as outlined in such Act.

G. Subrecipient shall comply with all Federal statutes relating to nondiscrimination, including, without limitation, those statutes and provisions set forth in the Non-Discrimination and Equal Employment Opportunity section of the CalOES Assurances.

Subrecipient hereby certifies that it will comply with the Americans with Disabilities Act, 42 U.S.C. §12101 et seq., and its implementing regulations (ADA), the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Pub. L. 110-325 and all subsequent amendments, Section 504 of the Rehabilitation Act of 1973 (Rehab. Act), as amended, 29 U.S.C. 794 and 24 CFR Parts 8 and 9, the Uniform Federal Accessibility Standards (UFAS), 24 CFR, Part 40, and the Fair Housing Act, 42 U.S.C. 3601, et seq.; 24 CFR Parts 100, 103, and 104 (FHA) and all implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in UASI 24 Subaward Agreement 9
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accordance with the provisions of the ADA, the ADAAA, the Rehab Act, the UFAS and the FHA and all subsequent amendments. Subrecipient will not discriminate against persons with disabilities or against persons due to their relationship to or association with a person with a disability.

Any contract entered into by Subrecipient (or any subcontract thereof), relating to this Agreement, to the extent allowed hereunder, shall be subject to the provisions of this paragraph.

H. Subrecipient shall comply with the provisions set forth in the Environmental Standards section of the CalOES Assurances.

I. Subrecipient shall comply with the provisions set forth in the ReportingAccountability section of the CalOES Assurances, which relate to compliance with the Federal Funding Accountability and Transparency Act and statutory requirements for whistleblower protections.

J. Subrecipient shall comply with the provisions set forth in the Human Trafficking section of the CalOES Assurances, which relate to compliance with the Trafficking Victims Protection Act {TVPA) of 2000.

K. Subrecipient shall comply with the provisions set forth in the Labor Standards section and Worker's Compensation section of the CalOES Assurances, which relate to compliance with various Federal statutes regarding labor standards and State worker's compensation requirements.

L. Subrecipient shall comply with the provisions set forth in the PropertyRelated section of the CalOES Assurances and the provisions applicable to construction projects as set forth in the Certifications Applicable to Federally-Funded Construction Projects section of the CalOES Assurances.

M. Subrecipient acknowledges the applicability of the Freedom of Information Act and the California Public Records Act to certain information as more fully set forth in the Freedom of Information Act section of the CalOES Assurances.

N. Subrecipient shall comply with the provisions set forth in the Best Practices for Collection and Use of Personally Identifiable Information (Pl/) section of the CalOES Assurances.

0. Subrecipient shall comply with the provisions set forth in the Acknowledgement of Federal Funding from OHS and Use of OHS Seal, Logo and Flags section of the CalOES Assurances, which relate to requirements for acknowledging the use of federal funds and obtaining approval for use of various DHS seals and logos.

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P. Sub recipient shall affix applicable copyright notices as required under the Copyright section of the CalOES Assurances and shall comply with and be subject to the provisions set forth in the Patents and Intellectual Property Rights section of the OHS Standard Conditions and the CalOES Assurances.

Q. If the total value of Subrecipient's currently active grants, cooperative agreements, and procurement contracts from all Federal assistance office exceeds $10,000,000.00 for any period of time during the period of performance of this Subaward, Subrecipient shall comply with the provisions set forth in the Reporting of Matters Related to Recipient Integrity and Performance section of the OHS Standard Conditions and the CalOES Assurances.

R. Subrecipient shall comply with the SAFECOM Guidance for Emergency Communication Grants when using Subaward funds in connection with emergency communication equipment, including provisions on technical standards that ensure and enhance interoperable communications.

S. Subrecipient shall establish safeguards to prohibit employees from using their positions for a purpose that constitutes, or presents the appearance of personal or organizational conflict of interest or personal gain.

Subrecipient shall comply with all Federal and State conflict of interest laws and regulations.

T. Subrecipient shall comply with California Vehicle Code sections 23123 and 23123.5, and the provisions set forth in the Use of Cellular Device While Driving is Prohibited section of the CalOES Assurances.

U. Subrecipient must ensure that any project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

V. Subrecipient shall comply with the provisions set forth in the following sections of the OHS Standard Conditions and the CalOES Assurances; (1) Energy Policy and Conservation Act, (2) Hotel and Motel Fire Safety Act of 1990, (3) Terrorist Financing E.O. 13224, (4) USA Patriot Act of 2001, (5) Fly America Act of 1974, and (6) Whistleblower Protections and Whistleblower Protection Act.

W. Subrecipient acknowledges and shall comply with the following Special Conditions and Corrective Actions applicable to this UASI 24 Subaward:

1. Subaward funding is subject to restricted drawdown for the duration of the Term;
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2. Subrecipient shall submit sufficient documentation to support expenditures prior to reimbursement or advance of funds.

Documentation must include invoices, timesheets, evidence supporting overtime and backfill costs, canceled checks or other proof of payment, and copies of related contracts (See §2.2.G). CalOES may request additional procurement material. CalOES will not issue reimbursement or advance payment until the documentation is reviewed and the payment is determined to be adequately supported;

3. The professional services agreement between Motorola and LA-RIGS for the LMR System may not be used to purchase subscriber equipment unless meeting one of four federal exceptions to necessitate noncompetitive procurement;

4. Failure to comply with these conditions may result in disallowed costs or additional restrictions on current and future subaward funding, pursuant to 2 CFR §200.205 and §200.338.
§2.4 Uniform Requirements for Federal Awards
Subrecipient acknowledges that this Subaward is a "Federal award" as such term is defined in 2 CFR §200.38 and that Subrecipient's use of this Subaward is subject to the uniform administrative requirements, cost principles, and audit requirements for Federal awards which are codified in 2 CFR Part 200 (the "Uniform Requirements"). Subrecipient agrees that it is considered a "nonFederal entity" and a "subrecipient" as such terms are defined in 2 CFR §§200.69 and 200.93, respectively. Thus, Subrecipient hereby agrees to comply with, and be subject to, all provisions, regulations and requirements applicable to a "subrecipient" and a "non-Federal entity" as set forth in the Uniform Requirements. Further, Subrecipient agrees that the City and CalOES are each a "pass-through entity" as such term is defined in 2 CFR §200.74 and that each of them shall have the rights and remedies of a "pass-through entity" in relation to this Subaward and Subrecipient as set forth in the Uniform Requirements.

Without limitation, some of these Uniform Requirements are set forth below in this Section 2.4.

A. Subrecipient shall disclose to the City any potential conflict of interest in connection to this Subaward and its use in accordance with 2 CFR §200.112.

B. Subrecipient shall comply with the mandatory disclosure requirements for violations of Federal criminal law involving fraud, bribery, or gratuity as set forth in 2 CFR §200.113.

C. Subrecipient acknowledges that the City may impose additional specific conditions to this Subaward in accordance with 2 CFR §200.207, and Subrecipient shall comply with such conditions, including, but not limited to, the sampling of procurements and equipment to ensure grant compliance during the City's bi-annual monitoring. Subrecipient shall also UASI 24 Subaward Agreement 12
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submit any annual certifications and representations deemed required by the City in accordance with 2 CFR §200.208.

D. Financial Management and Internal Controls
Subrecipient shall comply with the requirements for a non-Federal entity regarding financial management and the establishment of a financial management system, all as more fully set forth in 2 CFR §200.302.

Further, Subrecipient shall comply with the requirements set forth in 2 CFR §200.303, which relate to certain obligations required of Subrecipient to maintain internal controls over the use of this Subaward.

Subrecipient shall complete and submit an annual Grants Management Assessment Form to the City (Exhibit G) to evaluate risk and determine grant funding eligibility.

E. In the event this Subaward requires cost sharing or matching of funds from Subrecipient, Subrecipient shall comply with the cost sharing and matching requirements set forth in 2 CFR §200.306.

F. Subrecipient shall comply with the requirements relating to program income as more fully set forth in 2 CFR §200.307.

G. Property Standards
When property (real, tangible or intangible) is, in whole or in part, improved, developed, purchased or otherwise acquired with Subaward funds, Subrecipient shall comply with the regulations set forth in 2 CFR §§200.310 through 200.316 ("Property Regulations"). These Property Regulations include, without limitation, provisions related to the following:

1. Requirements for insurance coverage for real property and equipment.

2. Requirements for title, use, disposition and transfer of title of "real property" (as defined in 2 CFR §200.85).

3. Regulations involving Federally-owned and exempt property.

4. Requirements for title, use, management (including recordkeeping, inventory, control systems and maintenance procedures), and disposition of "equipment" (as defined in 2 CFR §200.33).

5. Requirements for title, use and disposition of "supplies" (as defined in 2 CFR §200.94 ).

6. Requirements for title, rights, use and disposition of "intangible property" (as defined in 2 CFR §200.59). Such requirements include, without limitation, (a) a reservation of rights by the Federal awarding agency to a royalty-free, non-exclusive and irrevocable right to use certain copyrighted work or work subject to copyright, (b) the rights of the Federal government to data produced under the Subaward, (c) the applicability of the Freedom of Information Act to UASI 24 Subaward Agreement 13
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certain research data produced or acquired under the Subaward, and (d) Subrecipient's compliance with applicable regulations governing patents and inventions, including government wide regulations codified at 37 CFR Part 401.

Subrecipient agrees that it shall hold in trust all real property, equipment and intangible property acquired, developed or improved with Subaward funds in accordance with the provisions set forth in 2 CFR §200.316.

H. Procurement and Contracting Regulations
When procuring and/or contracting for property and/or services that are to be paid or reimbursed by any amount of Subaward funds, Subrecipient shall comply with all regulations applying to "non-Federal entities" as set forth in 2 CFR §§200.318 through 200.326 (the "Procurement Regulations"). These Procurement Regulations include, without limitation, provisions requiring the following:

1. Documentation and use of procurement procedures in compliance with Procurement Regulations.

2. Contracting oversight and maintenance of written standards of conduct covering conflicts of interest.

3. Compliance with federal standards regarding procurement and award of contracts, competition, and procurement methods.

4. Affirmative steps required to encourage contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.

5. Compliance with Section 6002 of the Solid Waste Disposal Act in the procurement of recovered materials.

6. Requirement to perform a cost or price analysis in connection with procurements.

7. Bonding requirements.

8. Requirement to make procurement documentation available for review by the City, CalOES and the Federal awarding agency.

In addition, Subrecipient must include in all of Its contracts paid or reimbursed in whole or in part with Subaward funds the provisions set forth in Appendix II to 2 CFR Part 200 (Contract Provisions for nonFederal Entity Contracts under Federal Awards) as required by 2 CFR §200.326.

I. Financial and Performance Monitoring and Reporting
Subrecipient shall comply with the monitoring requirements for a nonFederal entity as set forth in 2 CFR §200.328, which requires the Subrecipient to oversee and monitor activities supported by the Grant to UASI 24 Subaward Agreement 14
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assure compliance with applicable Federal requirements and performance expectations. Further, Subrecipient shall comply with the financial and performance reporting requirements for a non-Federal entity as set forth in 2 CFR §§200.327 to 200.329 and any other reporting requirements that may be promulgated by the Federal awarding agency, CalOES or the City in accordance with such regulations. Such reporting requirements include the provision of any information required for the assessment or evaluation of any activities funded by the Subaward and the reporting of information related to real property in which the Federal government retains an interest.

Subrecipient acknowledges that the City, as a "pass-through entity," may make various findings, determinations, evaluations and reports regarding Subrecipient and its use of Subaward funds, as set forth in 2 CFR §§200.330 to 200.332. In accordance with such regulations, Subrecipient shall comply with, and timely grant to the City and its auditors, any monitoring requests, requests for on-site access to facilities, equipment and personnel, and requests for any other information as may be authorized under such regulations. Subrecipient shall also timely grant to the City and its auditors access to Subrecipient's records and financial statements as required under 2 CFR §200.331 (a)(5). In addition, Subrecipient shall comply with any conditions that may be placed upon Subrecipient as part of the City's risk evaluation of Sub recipient under 2 CFR §200.331 (b).

J. Record Retention and Access
Subrecipient shall comply with all records retention, maintenance, storage, transmission, and collection requirements applicable to a non-Federal entity as set forth in 2 CFR §§200.333 to 200.335.

In accordance with the provisions set forth in 2 CFR §200.336, Subrecipient hereby grants the Federal awarding agency, the Inspectors General, the Comptroller General of the United States, CalOES, and the City, or any of their authorized representatives, the right of access to any documents, papers, or other records of Subrecipient which are pertinent to the Subaward, in order to make audits, examinations, excerpts, and transcripts. This right also includes timely and reasonable access to Subrecipient's personnel for the purpose of interview and discussion related to such documents. These access rights shall not be limited to any required record retention period but last as long as the records are retained, and access shall not otherwise be limited unless as specifically permitted under 2 CFR §§200.336 to 200.337.

Subrecipient shall require any of its subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with the provisions of this Section.

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K. Cost Principles
Subrecipient shall comply with the cost principles for federal awards as set forth in 2 CFR Part 200 Subpart E ("Cost Principles"). Subrecipient acknowledges and agrees that any costs incurred by Subrecipient may only be charged to or reimbursed by Subaward funds if it is incurred in compliance with all Requirements for the Subaward and is also deemed allowable and allocable under the Subaward in accordance with the provisions set forth in the Cost Principles.

L. Audit Requirements
By virtue of using Subaward funds, Subrecipient acknowledges and agrees that it is subject to the provisions set forth in 2 CFR Part 200 Subpart F ("Audit Requirements"). Subrecipient shall comply with all provisions applicable to a non-Federal entity and an "auditee" (as defined in 2 CFR §200.6) as set forth in such Audit Requirements, including the requirement to conduct a single audit if applicable.

M. Closeout and Post Closeout
Subrecipient shall comply with the obligations applicable to a non-Federal entity as it pertains to the closeout of this Subaward as set forth in 2 CFR §200.343. Subrecipient acknowledges and agrees that it shall continue to comply with the post closeout obligations set forth in 2 CFR §200.344 after closeout of the Subaward and expiration of the Term of this Agreement (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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Ill. STANDARD PROVISIONS
§3.1 Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the City. No employee of Subrecipient is, or shall be, an employee of the City by virtue of this Agreement, and Subrecipient shall so inform each employee organization and each employee who is hired or retained under this Agreement. Subrecipient shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the City by virtue of this Agreement.
§3.2 Construction of Provisions and Titles Herein
All titles, subtitles, or headings in this Agreement have been inserted for convenience and shall not be deemed to affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement shall be construed according to its fair meaning and not strictly for or against either party.

The word "Subrecipient" herein and in any amendments hereto includes the party or parties identified in this Agreement. The singular shall include the plural. If there is more than one Subrecipient as identified herein, unless expressly stated otherwise, their obligations and liabilities hereunder shall be joint and several.

Use of the feminine, masculine, or neuter genders shall be deemed to include the genders not used.
§3.3 Applicable Law, Interpretation and Enforcement

1. Each party's performance hereunder shall comply with all applicable laws of the United States of America, the State of California, the County and City of Los Angeles, including but not limited to, laws regarding health and safety, labor and employment, wage and hours and licensing laws which affect employees. This Agreement shall be enforced and interpreted under the laws of the State of California without regard to conflict of law principles. Subrecipient shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.
2 In any action arising out of this Agreement, Subrecipient consents to personal jurisdiction, and agrees to bring all such actions, exclusively in state and federal courts located in Los Angeles County, California. 3 If any part, term or provision of this Agreement shall be held void, illegal, unenforceable, or in conflict with any law of a federal, state or local government having jurisdiction over this Agreement, the validity of the remaining parts, terms or provisions of this Agreement shall not be affected thereby. §3.4 Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein.

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§3.5 Excusable Delays
In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension.

Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy; insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires; floods; epidemics; quarantine restrictions; strikes, freight embargoes or delays in transportation; to the extent that they are not caused by the party's willful or negligent acts or omissions and to the extent that they are beyond the party's reasonable control. §3.6 Breach
Except for excusable delays as described in §3.5 herein, if any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law.

Said rights and remedies are cumulative of those provided for herein except that in no event shall any party recover more than once, suffer a penalty or forfeiture, or be unjustly compensated.
§3.7 Prohibition Against Assignment or Delegation
Subrecipient may not, unless it has first obtained the written permission of the City:

A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. §3.8 Indemnification
A. Each of the parties to this Agreement is a public entity. In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities, solely by reason of such entities being parties to an Agreement as defined by Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Sections 895.4 and 895.6 of said Code, will each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. To achieve the abovestated purpose, each party indemnifies and holds harmless the other party solely by virtue of said Section 895.2. The provision of Section 2778 of the California Civil Code is made a part hereto as if fully set forth herein. Subrecipient certifies that it has adequate self-insured retention of funds to meet any obligation arising from this Agreement.

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B. Pursuant to Government Code Sections 895.4 and 895.6, the parties shall each assume the full liability imposed upon it, or any of its officers, agents or employees, by law for injury caused by any negligent or wrongful act or omission occurring in the performance of this Agreement.

C. Each party indemnifies and holds harmless the other party for any loss, costs, or expenses that may be imposed upon such other party by virtue of Government Code section 895.2, which imposes joint civil liability upon public entities solely by reason of such entities being parties to an agreement, as defined by Government Code section 895.

D. In the event of third-party loss caused by negligence, wrongful act or omission by both Parties, each party shall bear financial responsibility in proportion to its percentage of fault as may be mutually agreed or judicially determined. The provisions of Civil Code Section 2778 regarding interpretation of indemnity agreements are hereby incorporated. §3.9 Subcontractor Assurances
Subrecipient shall contractually obligate all of its contractors, subcontractors and vendors funded by Subaward funds as may be required to ensure that Subrecipient can comply with all of the Requirements and other provisions of this Agreement.
§3.10 Remedies for Noncompliance
Subrecipient acknowledges and agrees that, in the event Subrecipient fails to comply with the terms and conditions of this Agreement or with any Requirements referenced in Section 2.1 above, the Federal awarding agency, CalOES or the City shall have the right to take one or more of the actions set forth in 2 CFR §200.338. Such actions may include, without limitation, the withholding of cash payments, suspension and/or termination of the Subaward, and the disallowing of certain costs incurred under the Subaward. Any costs incurred by Subrecipient during a suspension or after termination of the Subaward shall not be considered allowable under the Subaward unless allowed under 2 CFR §200.342. Subrecipient shall be liable to the Federal awarding agency, CalOES and the City for any Subaward funds the Federal awarding agency or CalOES determines that Subrecipient used in violation of any Requirements reference in Section 2.1 above, and Subrecipient shall indemnify and hold harmless the City for any sums the Federal awarding agency or CalOES determines Subrecipient used in violation of such Requirements.

Subrecipient shall be granted the opportunity to object to and challenge the taking of any remedial action by the Federal awarding agency, CalOES or the City in accordance with the provisions set forth in 2 CFR §200.341. §3.11 Termination
Subrecipient acknowledges and agrees that the Subaward, and any obligation to disburse to or reimburse Subrecipient in connection thereto, may be terminated in whole or in part by the Federal awarding agency, CalOES or the City as set forth in 2 CFR §200.339. Subrecipient shall have the right to terminate the UASI 24 Subaward Agreement 19
31 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 172 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
Subaward only as set forth in 2 CFR §200.339. In the event the Subaward is terminated, all obligations and requirements of this Agreement and the Grant shall survive and continue in full force and effect in connection with any portion of the Subaward remaining prior to such termination, including, without limitation, the closeout and post closeout requirements set forth in this Agreement. §3.12 Amendments
Any change in the terms of this Agreement, including the performance period of the Subaward and any increase or decrease in the amount of the Subaward, which are agreed to by the City and Subrecipient shall be incorporated into this Agreement by a written amendment properly executed and signed by the person authorized to bind the parties thereto.
§3.13 Complete Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein and neither verbal agreement nor conversation with any officer or employee of either party shall affect or modify any of the terms and conditions of this Agreement.

This Agreement may be executed in one or more counterparts, and by the parties in separate counterparts, each of which when executed shall be deemed to be an original but all of which taken together shall constitute one and the same agreement. The parties further agree that facsimile signatures or signatures scanned into .pdf (or signatures in another electronic format designated by City) and sent by e-mail shall be deemed original signatures.

This Agreement includes twenty-one (21) pages and six Exhibits which constitute the entire understanding and agreement of the parties.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
UASI 24 Subaward Agreement 20
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IN WITNESS WHEREOF, the City and Subrecipient have caused this Subaward Agreement to be executed by their duly authorized representatives.

APPROVED AS TO FORM:

HYDEE FELDSTEIN SOTO,
City Attorney oarak VaughM By: _
Barak Vaughn, Deputy City Attorney
Date: 11/07/2025
For: THE CITY OF LOS ANGELES
KAREN BASS, Mayor
By signing below, the signatory attests that
they have no personal, financial, beneficial, or
familial interest in this contract.
v - /).,__
By: ~~
ATTEST:

Patrice Y. Lattimore, City Clerk
ByY~j'
Deputy City Clerk
Nov 13, 2025
Date: _
APPROVED AS TO FORM:
~Slgnodby:

By: }i~~~!~~lk
Richard Padilla, City Attorney
Date:07 /09/2025 I 10:57 AM PDT
For: CITY OF SAN FERNANDO
By: [}:::' 6/k
Kanik~
3 i<t{fi1,
04 l~terim City Manager
Date:°7 /22/2025 I 12:03 PM PDT
ATTEST:

By:~:;Vlf~
Ju fia
0 1="1ifz~·tity CI erk
Date: 07/22/2025 I 12:41 PM PDT
[SEAL]
City Business License Number:

Internal Revenue Service ID Number:

Council File/OARS File Number: C.F. #24-0975
City Contract Number: C-203507
; Date of Approval: 3/5/25
UASI 24 Subaward Agreement 21
33 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 174 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157A 198F5 CONTRACT NO. 2393

EXHIBIT A
34 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 175 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
FY 2024 OHS STANDARD TERMS AND CONDITIONS
The Fiscal Year (FY) 2024 Department of Homeland Security (OHS) Standard Terms and Conditions apply to all new federal awards of federal financial assistance (federal awards) for which the federal award date occurs in FY 2024 and flow down to subrecipients unless a term or condition specifically indicates otherwise. For federal awards that may involve continuation awards made in subsequent FYs, these FY 2024 OHS Standard Terms and Conditions will apply to the continuation award unless otherwise specified in the terms and conditions of the continuation award. The United States has the right to seek judicial enforcement of these terms and conditions.

All legislation and digital resources are referenced with no digital links. These FY 2024 OHS Standard Terms and Conditions are maintained on the OHS website at www.dhs.gov/publication/fy15-dhs- standard-terms-and-conditions.

A. Assurances. Admjnjstratjye Regujrements, cost prjncjpies. Representat;ons. and certjfjcatjons
I. Recipients must complete either the Office of Management and Budget (0MB) Standard Form 4248 Assurances - Non- Construction Programs, or 0MB Standard Form 4240 Assurances - Construction Programs, as applicable.

Certain assurances in these documents may not be applicable to your program and the OHS financial assistance office (OHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the federal awarding agency.

8. Recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in effect as of the federal award date and located at 2 C.F.R. Part 200 and adopted by OHS at 2 C.F.R. § 3002.1 o. General Acknowledgements and Assurances
All recipients and subrecipients must acknowledge and agree to provide OHS access to records, accounts, documents, information, facilities, and staff pursuant to 2 C.F.R. § 200.337.

I. Recipients must cooperate with any OHS compliance reviews or compliance investigations.

II. Recipients must give OHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities and personnel.

Ill. Recipients must submit timely, complete, and accurate reports to the appropriate OHS officials and maintain appropriate backup documentation to support the reports.

IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements required by law, federal regulation, Notice of Funding Opportunity, federal award specific terms and conditions, and/or federal awarding agency program guidance.

V. Recipients must complete the OHS Civil Rights Evaluation Tool within thirty (30) days of receiving the Notice of Award for the first award under which this term applies. Recipients of multiple federal awards from OHS should only submit one completed tool for their organization, not per federal award. After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active federal award, not every time a federal award is made.

Recipients must submit the completed tool, including supporting materials, to [email protected]. This tool clarifies the civil rights obligations and related reporting requirements contained in these OHS Standard Terms and OHS Standard Terms & Conditions: FY 2024 Version 2 November 29, 2023 35 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 176 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A157A19BF5 CONTRACT NO. 2393
FY 2024 OHS STANDARD TERMS AND CONDITIONS
Conditions. Subrecipients are not required to complete and submit this tool to OHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhscivil-rights-evaluation-tool. OHS Civil Rights Evaluation Tool I Homeland Security
The OHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension to the 30-day deadline if the recipient identifies steps and a timeline for completing the tool. Recipients must request extensions by emailing the request to [email protected] prior to expiration of the 30-day deadline.
c. Standard Terms & condjtjons
I. Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal award funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal award funds.

II. Activities Conducted Abroad
Recipients must coordinate with appropriate government authorities when performing project activities outside the United States obtain all appropriate licenses, permits, or approvals.
111. Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (codified as amended at 42 U.S.C. § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance.

IV. Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and Ill of the Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101- 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities.

V. Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information (PII) as part of carrying out the scope of work under a federal award are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. OHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the OHS Privacy Impact Assessments:

Privacy Guidance and Privacy Template as useful resources respectively.

VI. Civil Rights Act of 1964 - Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub. L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. OHS implementing regulations for the Act are found at 6 C.F.R. Part 21. Recipients of an award from the Federal Emergency Management Agency (FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R. Part 7.

DHS Standard Terms & Conditions: FY 2024 Version 2 November 29, 2023 36 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 177 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157A 19BF5 CONTRACT NO. 2393
FY 2024 DHS STANDARD TERMS AND CONDITIONS
Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90-284 (codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection. therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex, as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling unitsi.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)-be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) VIII. Copyright
VII.

Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so.

Debarment and Suspension
Recipients must comply with the non-procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689 set forth at 2 C.F.R.

Part 180 as implemented by OHS at 2 C.F.R. Part 3000. These regulations prohibit recipients from entering into covered transactions (such as subawards and contracts) with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities.

Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Governmentwide implementation (2 C.F .R. Part 182) of the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106).

Duplicative Costs
Recipients are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)). However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal financial assistance award terms and conditions.

Education Amendments of 1972 (Equal Opportunity in Education Act} - Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. OHS implementing regulations are codified at 6 C.F.R. Part 17. Recipients of an award from the Federal Emergency Management Agency (FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R. Part 19.

XIII. Energy Policy and Conservation Act
IX.

XI.

XII.

Recipients must comply with the requirements of the Energy Policy and Conservation Act, DHS Standard Terms & Conditions: FY 2024 Version2 November 29, 2023 37 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 178 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A157A19BF5 CONTRACT NO. 2393
FY 2024 DHS STANDARD TERMS AND CONDITIONS
Pub. L. No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

XIV. False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made.)
XV. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt.

Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See 0MB Circular A-129.)
Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving recipient-owned, recipient-rented, or privately owned vehicles when on official government business or when performing any work for or on behalf of the Federal Government. Recipients are also encouraged to conduct the initiatives of the type described in Section 3(a) of E.O. 13513.

XVII. Fly America Act of 1974
XVI.

Recipients must comply with Preference for U.S. Flag Air Carriers (a list of certified air carriers can be found at: Certificated Air Carriers List I US Department of Transportation, https :/ /www. transportation. gov /policy /aviation-pol icy/certificated-air-ca rriers-1 ist )for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.

XVI 11. Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeting, convention, or training space funded entirely or in part by federal award funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a. xix. Johns. McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. The statute - as it applies to OHS recipients, subrecipients, and their contractors and subcontractors - prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. xx. Limited English Proficiency <Civil Rights Act of 1964. Title VI} Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services.

For additional assistance and information regarding language access obligations, please refer to the OHS Recipient Guidance: https://www.dhs.gov/guidance-published-helpdepartment-supported-organizations-provide-meaningful-access-people-limited and additional resources on http://www.lep.gov.

OHS Standard Terms & Conditions: FY 2024 Version 2 November 29, 2023 38 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 179 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
FY 2024 DHS STANDARD TERMS AND CONDITIONS
XXI. Lobbying Prohibitions
Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of the funds provided under a federal award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Per 6 C.F.R.

Part 9, recipients must file a lobbying certification form as described in Appendix A to 6 C.F.R. Part 9 or available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of Lobbying Activities (SF-LLL).

XXII. National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of 1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) (NEPA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans.

XXIII. Nondiscrimination in Matters Pertaining to Faith-Based Organizations It is OHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by OHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries.

Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith- based organizations in individual OHS programs. xxiv Non-Supplanting Requirement
Recipients of federal awards under programs that prohibit supplanting by law must ensure that federal funds supplement but do not supplant non-federal funds that, in the absence of such federal funds, would otherwise have been made available for the same purpose.

XXV. Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, scope of work, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this federal award are incorporated by reference. All recipients must comply with any such requirements set forth in the NOFO. If a condition of the NOFO is inconsistent with these terms and conditions and any such terms of the Award, the condition in the NOFO shall be invalid to the extent of the inconsistency. The remainder of that condition and all other conditions set forth in the NOFO shall remain in effect.

XXVI. Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.
xxvu Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section OHS Standard Terms & Conditions: FY 2024 Version 2 November 29, 2023 39 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 180 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
FY 2024 DHS STANDARD TERMS AND CONDITIONS
6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 ( 1965) ( codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962) and 2 C.F.R. § 200.323. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition.

XXVIII. Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794 ), which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.
xxix. Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of the federal award, then the recipient must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated by reference.

XXX. Reporting Subawards and Executive Compensation
For federal awards that equal or exceed $30,000, recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards and Executive Compensation set forth at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated by reference.

XXXI. Required Use of American Iron. Steel. Manufactured Products. and Construction Materials Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless:
(1) all iron and steel used in the project are produced in the United States-this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States;
(2) all manufactured products used in the project are produced in the United States-this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and
(3) all construction materials are manufactured in the United States-this means that all manufacturing processes for the construction material occurred in the United States.

The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

DHS Standard Terms & Conditions: FY 2024 Version 2 November 29, 2023 40 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 181 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
FY 2024 DHS STANDARD TERMS AND CONDITIONS
Waivers
When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. The agency should notify the recipient for information on the process for requesting a waiver from these requirements.
(a) When the Federal agency has determined that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that:
(1) applying the domestic content procurement preference would be inconsistent with the public interest;
(2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or
(3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent.

A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office.

There may be instances where an award qualifies, in whole or in part, for an existing waiver described at "Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov.

Definitions
The definitions applicable to this term are set forth at 2 C.F .R. § 184.3, the full text of which is incorporated by reference.

XXXI I. SAFE COM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. The SAFECOM Guidance is updated annually and can be found at Funding and Sustainment I CISA.

XXXIII. Terrorist Financing
Recipients must comply with E.O. 13224 and applicable statutory prohibitions on transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible for ensuring compliance with the E.O. and laws.

XXXIV.Trafficking Victims Protection Act of 2000 (TVPA} Recipients must comply with the requirements of the government-wide financial assistance award term which implements Trafficking Victims Protection Act of 2000, Pub. L. No. 106- 386, § 106 (codified as amended at 22 U.S.C. § 7104). The award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated by reference.

OHS Standard Terms & Conditions: FY 2024 Version 2 November 29, 2023 41 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 182 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393
FY 2024 OHS STANDARD TERMS AND CONDITIONS
xxxv. Universal Identifier and System of Award Management Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated reference.

XXXVI. USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.

XXXVII. Use of OHS Seal, Logo and Flags
Recipients must obtain written permission from OHS prior to using the OHS seals, logos, crests, or reproductions of flags, or likenesses of OHS agency officials. This includes use of OHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials.
xxxvu. Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections at 10 U.S.C § 470141 U.S.C. § 4712.

OHS Standard Terms & Conditions: FY 2024 Version 2 November 29, 2023 42 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 183 of 378 Docusign Envelope ID: 2518CD68-0630-4D59-A86F-64A 157 A 19BF5 CONTRACT NO. 2393

EXHIBIT B
43 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 184 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A157A19BF5 OCalOES
GOli RNOR'S 0~ ICE
ttF UIER&rncv SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the instltutioncl. managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.

The requirements outlined in these assurances apply to Applicant and any of its subrecipients.

I further acknowledge that the Applicant ls responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e} Federal and State Grant Program Guidelines.

Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.) and adopted by the Department of Homeland Security (DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office of Management and Budget (0MB) and can be found at http://www.whitehouse.gov/omb/.

In the event Cal OES determines that changes are necessary to the subaward after a subaward has been made, including changes to period of performance or terms and conditions, Applicants will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Applicant acceptance of the changes to the subaward.

State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:

1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:

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44 October 5, 2026 Special & Regular CC Mtg Contract No. 2588 Page 185 of 378 Docusign Envelope ID: 2518CD68-0630-4O59-A86F-64A 157 A 19BF5 0 CalOES

GOVERNOR'S OFFICE

DF EMERGENCY SERVICES
CONTRACT NO. 2393
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) The official executing this agreement is authorized by the Applicant.

This Proof of Authority must be maintained on file and readily available upon request.

2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned; to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal. amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

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San Fernando City CouncilOctober 5, 2026

San Fernando City Council
October 5, 2026