STATE OF CALIFORNIA ) RESOLUTION NO. 3986
COUNTY OF RIVERSIDE )ss
CITY OF SAN JACINTO )
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO CONFIRMING DIAGRAM AND
ASSESSMENT FOR ASSESSMENT DISTRICT NO. 2003-1
FOR FISCAL YEAR 2023-2024
WHEREAS, on October 6, 2003, the City Council (the “City Council”) of the City of San Jacinto (the “City”) formed Assessment District No. 2003-1 (the “Assessment District”) pursuant to the Benefits Assessment Act of 1982 (Government Code Section 54703 et seq.) (the “Act”) to finance the maintenance of street, road and highway improvements through the levy of assessments therein; and WHEREAS, NBS, as assessment engineer for the Assessment District, has prepared an engineer’s report for the Fiscal Year 2023-2024 assessment levy (the “Engineer’s Report”);
WHEREAS, subsequent to the formation of the Assessment District, several properties under development were annexed to the Assessment District; WHEREAS, the City has determined that the Assessment District must commence the annual assessment levy in Fiscal Year 2023-2024 in order to maintain street, road and highway improvements within the Assessment District; and WHEREAS, the City Council now desires to levy the assessment in accordance with the Engineer’s Report.
NOW THEREFORE, BE IT RESOLVED, determined and ordered by the City Council of the City of San Jacinto as follows:
Section 1. Findings. The City Council finds that:
(i) the preceding recitals are correct;
(ii) compliance has been had with all of the applicable requirements of the Act;
(iii) a majority protest to the levy and collection of the proposed assessment has not been filed;
(iv) the City Council may therefore proceed to confirm the diagram and assessment for the Assessment District for Fiscal Year 2023-2024; and order the levy and collection of the assessment;
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Packet Pg. 370 Attachment: Resolution No. 3986 - AD 2003-1 Levying Assessments (AD 2003-1 Annual Levy FY 23-24) Resolution No. 3986
(v) the assessments proposed to be levied on the lots and parcels of assessable property within the Assessment District for the maintenance of streets, road and highways during Fiscal Year 2023- 2024 as contained in the Engineer’s Report on file with the City Clerk (the “Report”), are based on the proportionate special benefits derived by such lots and parcels from the availability of such street, road and highway improvements;
(vi) the proportionate special benefits derived by each such lot or parcel has been determined in relationship to the entirety of the cost of the maintenance of such street, road and highway improvements; (vii) such assessments do not exceed the reasonable cost of the proportional special benefits conferred on each such lot and parcel; and
(viii) such assessments will not exceed the maximum amounts of the assessments authorized by a vote of the property owners in the Assessment District.
Section 2. Levy of Assessment.
Pursuant to the Act, the adoption of this resolution constitutes the levy of the assessment for the maintenance of street, road and highway improvements within the Assessment District during Fiscal Year 2023-2024, as contained in the Report, and such assessment is hereby levied. The City Clerk is directed to file a certified copy of this resolution together with the diagram and assessment contained in the Report with the County Auditor of the County of Riverside, who shall enter on the County Assessment Roll opposite each lot or parcel of land the amount assessed thereupon, as shown in said assessment.
APPROVED AND ADOPTED this 20
th day of June 2023, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
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Packet Pg. 371 Attachment: Resolution No. 3986 - AD 2003-1 Levying Assessments (AD 2003-1 Annual Levy FY 23-24) Resolution No. 3986
CITY OF SAN JACINTO:
___________________________
Alonso Ledezma, Mayor
ATTEST:
_______________________________
Julia Espinoza, City Clerk
APPROVED AS TO FORM:
Best Best & Krieger LLP
_______________________________
Craig Hayes, City Attorney
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Packet Pg. 372 Attachment: Resolution No. 3986 - AD 2003-1 Levying Assessments (AD 2003-1 Annual Levy FY 23-24) Resolution No. 3986
CERTIFICATION
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss
CITY OF SAN JACINTO)
I, Julia Espinoza, City Clerk of the City of San Jacinto, DO HEREBY CERTIFY that the foregoing Resolution No. 3986 was passed, approved, and adopted at the Regular Meeting of the San Jacinto City Council held on the 20th day of June 2023.
AYES:
NAYS:
ABSENT:
ABSTAIN:
WITNESS MY HAND AND OFFICIAL SEAL this 20th day of June 2023. _____________________________
Julia Espinoza, City Clerk
City of San Jacinto
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Packet Pg. 373 Attachment: Resolution No. 3986 - AD 2003-1 Levying Assessments (AD 2003-1 Annual Levy FY 23-24) AD 2003-1
Resolution No. 3986
City of San Jacinto, County of Riverside
List of Property Tax Fund Numbers
Fund Name Fund Name Fund Name
680093 AD 2003-1 Zone 28
680094 AD 2003-1 Zone 39
680171 AD 2003-1 Zone 19
680195 AD 2003-1 Zone 34
689298 AD 2003-1 Zone 33
689300 AD 2003-1 Zone 1
689301 AD 2003-1 Zone 2
689302 AD 2003-1 Zone 3
689303 AD 2003-1 Zone 6
689304 AD 2003-1 Zone 7
689305 AD 2003-1 Zone 9
689306 AD 2003-1 Zone 4
689307 AD 2003-1 Zone 5
689308 AD 2003-1 Zone 10
689309 AD 2003-1 Zone 11
689310 AD 2003-1 Zone 14
689312 AD 2003-1 Zone 17
689313 AD 2003-1 Zone 18
689314 AD 2003-1 Zone 20
689315 AD 2003-1 Zone 21
689318 AD 2003-1 Zone 13
689362 AD 2003-1 Zone 35
689364 AD 2003-1 Zone 37
689365 AD 2003-1 Zone 12
689366 AD 2003-1 Zone 16
689367 AD 2003-1 Zone 36-A
689368 AD 2003-1 Zone 36-B
689369 AD 2003-1 Zone 15
689370 AD 2003-1 Zone 24
680325 AD 2003-1 Zone 8
680326 AD 2003-1 Zone 23
TBD AD 2003-1 Zone 30
TBD AD 2003-1 Zone 32
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Packet Pg. 374 Attachment: FY 23-24 AD 2003-1 - List of Fund Numbers (AD 2003-1 Annual Levy FY 23-24) nbsgov.com
Prepared by:
Corporate Headquarters
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
Toll free: 800.676.7516
Fiscal Year 2023/24 Engineer’s Report For:
Assessment District No. 2003-1
June 2023
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Packet Pg. 375 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24)
TABLE OF CONTENTS
ENGINEER’S LETTER ........................................................................................................1 OVERVIEW......................................................................................................................2
2.1 Introduction...............................................................................................................2 PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS ..................................................3
3.1 Street Sweeping ........................................................................................................3
3.2 Slurry Seal..................................................................................................................3
3.3 Grind and Overlay .....................................................................................................3
3.4 Remove and Reconstruct ..........................................................................................3 ESTIMATE OF COSTS .......................................................................................................4 METHOD OF APPORTIONMENT.......................................................................................6 ASSESSMENT DIAGRAM..................................................................................................9 ASSESSMENT ROLL........................................................................................................ 10
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Packet Pg. 376 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 1
ENGINEER’S LETTER
WHEREAS, the City Council of the City of San Jacinto (the “City”), State of California, directed NBS Government Finance Group, DBA NBS, to prepare and file a report presenting plans and specifications describing the general nature, location and extent of the improvements to be maintained, and an estimate of the costs of the maintenance, operations and servicing of the improvements for the City of San Jacinto Assessment District No. 2003-1 (the “District”) for Fiscal Year 2023/24; and WHEREAS, the report includes a diagram for the District, showing the area and properties proposed to be assessed, an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, and the net amount to be assessed upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and WHEREAS, the maximum assessment rates and the annual rate escalation factor equal to the percentage change in the Engineering News-Record Construction Cost Index for Los Angeles (the “Construction Cost Index”), measured as of the month of December in the calendar year which ends in the previous fiscal year, with a maximum annual increase of six percent (6.00%) and a minimum annual increase of zero percent (0.00%) were approved by property owners through the assessment balloting procedures set forth in Article XIII D Section 4 of the California Constitution (Proposition 218) and the maximum assessments are being increased by 5.83% for Fiscal Year 2023/24.
NOW THEREFORE, the assessments as detailed in this Annual Engineer’s Report and as summarized in the table below are made to cover the portion of the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the District in proportion to the special benefit received.
Description
Total Maximum
Assessments
Total Actual
Assessments
Street Maintenance $1,484,532.26 $1,257,721.98
Adjustments 0.00 (17.34)
Total $1,484,532.26 $1,257,704.64
I, the undersigned, respectfully submit the enclosed Engineer’s Report and, to the best of my knowledge, information and belief, the Engineer’s Report and assessments herein have been prepared and computed in accordance with the Assessment Law.
By: ____________________________
John G. Egan
Assessment Engineer
R.C.E. 14853
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Packet Pg. 377 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 2
OVERVIEW
2.1 Introduction
This Annual Engineer’s Report (the “Report”) describes the City of San Jacinto Assessment District No. 2003-1 and the assessment levy for Fiscal Year 2023/24 based on the historical and estimated cost to maintain the improvements and provide the services that benefit parcels within the District. The District is divided into multiple Zones to allow the assessments to properly match the special benefits provided by the improvements to the assessed parcels within the District. This District, by special benefit assessments, provides funding for the maintenance of interior streets within the boundaries of the District, including street sweeping, slurry seal, grind and overlay of existing pavement, and replacement of damaged curb, sidewalk, and pavement. Each type of service is described in Section 3.
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Packet Pg. 378 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 3
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS
Plans and specifications for the improvements have been prepared and approved as part of the improvement plans. These plans and specifications are on file and available for review at the office of the City Engineer and, by reference, have been made part of this report.
3.1 Street Sweeping
This service shall consist of cleaning the streets within the District’s boundary by City forces or by public works contract. The street cleaning will be consistent with the current level of service for existing streets within the City limits.
The District budget and corresponding assessment levies have been reduced to reflect reduced costs for street sweeping resulting from negotiations of a new agreement with CR&R. CR&R will perform the street sweeping services twice per month at no cost to the City. Consequently, the savings have been passed through in the assessment levies.
3.2 Slurry Seal
This service shall consist of providing a slurry seal or asphaltic coating over pavement areas within the District on an average interval of four years. The service shall be performed by City forces or by public works contract, and shall include all required striping and traffic control associated with the work. Slurry seal operations will not occur in interval years where grind and overlay or replacement activities, as described below, are scheduled.
3.3 Grind and Overlay
This service shall consist of grinding out the upper two inches (approximately) of asphalt paving and replacing it with a new layer of asphalt on an average interval of twelve years. The service shall be performed by City forces or by public works contract, and shall include all required striping and traffic control associated with the work. Grinding and overlay operations shall not occur within interval years where Remove and Reconstruct operations, as described below, are scheduled.
3.4 Remove and Reconstruct
It is estimated that approximately every 36 years the asphaltic layer of the pavement structural section will need to be removed and replaced. In addition, it is assumed that 10% of curb and sidewalk improvements will need to be repaired or replaced, due to normal damage and deterioration. This service shall consist of such removals and replacements and shall be performed by City forces or by public works contract, and shall include all required striping and traffic control associated with the work.
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Packet Pg. 379 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 4
ESTIMATE OF COSTS
The estimated costs for Fiscal Year 2023/24 include maintenance, servicing and administrative costs. The table reflects the maximum and actual assessment amounts based on such estimated costs.
Zone Description
Maximum
Rate per Lot
or Acre
Maximum
Assessment
per Zone
% of
Maximum
to Levy
Actual
Rate Per
Lot or Acre
Total
of Actual
Rates
1 – Sunset Ranch $413.70 $26,891.01 98.64% $408.08 $26,525.20 2 – Goldencrest 328.16 47,583.32 98.28% 322.50 46,762.50 3 – Park Meadows 352.83 59,981.91 98.33% 346.94 58,979.80 4 – Goldencrest 386.65 29,772.77 98.57% 381.12 29,346.24 5 – Summerfield Ranch 358.65 29,409.33 98.85% 354.52 29,070.64 6 – Durango 394.88 52,519.56 98.70% 389.74 51,835.42
7 – Park Hill 366.67 49,134.44 98.11% 359.74 48,205.16
8 – Mosaico 418.68 38,100.29 98.66% 413.06 37,588.46
9 – Stallions Crossing 399.44 41,142.47 99.01% 395.48 40,734.44 10 – Meadowbrook 300.85 63,479.65 98.43% 296.14 62,485.54 11 – Potter Ranch 339.52 89,296.28 98.55% 334.60 87,999.80 12 – Sandalwood 408.22 51,436.48 98.33% 401.40 50,576.40 13 – Remington/Lyndon Trails 294.73 59,832.17 98.07% 289.04 58,675.12 14 – San Jacinto Ranch 416.83 28,761.51 98.44% 410.32 28,312.08 15 – Parkside Village 319.73 44,762.81 98.45% 314.76 44,066.40 16 – Coventry Acres 320.49 62,816.46 98.22% 314.78 61,696.88 17 – Creekside 339.33 48,525.31 98.54% 334.38 47,816.34 18 – Belicia 375.62 22,913.14 98.56% 370.20 22,582.20
19 – Almaden 439.54 38,680.07 98.78% 434.18 38,207.84
20 – Cottonwood Ranch 281.18 36,835.41 98.17% 276.04 36,161.24 21 – Tamarisk 318.02 80,459.34 98.34% 312.74 79,123.22
22 – Groove 380.10 38,010.98 0.00% 0.00 0.00
23 – CNH 308.72 28,093.69 97.82% 301.98 27,480.18
24 – The Cove 417.23 57,578.68 73.72% 307.58 42,446.04
28 – The Cove 384.91 41,570.70 73.69% 283.64 30,633.12
29 – Cameo Homes 342.08 51,312.66 0.00% 0.00 0.00
30 – Distinctive Homes 311.95 16,221.45 48.53% 151.38 7,871.76 31 – Ron Clark Ernesto Ruiz NOT ANNEXED
32 – Griffin Communities 387.44 14,335.65 48.49% 187.86 6,950.82 33 – Meadowbrook II 405.70 23,125.27 98.58% 399.94 22,796.58 34 – Catalpa 324.94 37,693.78 98.28% 319.34 37,043.44
35 – Osborne – Cheyenne 474.29 13,754.42 98.80% 468.58 13,588.82 36 – RSI Park Avenue (Lots 13-
15, 25-31) 798.71 7,987.18 99.13% 791.76 7,917.60
4.3.c
Packet Pg. 380 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 5
Zone Description
Maximum
Rate per Lot
or Acre
Maximum
Assessment
per Zone
% of
Maximum
to Levy
Actual
Rate Per
Lot or Acre
Total
of Actual
Rates
36 – RSI Park Avenue (Lots 12,
32) 399.35 798.72 99.13% 395.88 791.76
36 – RSI Park Avenue (Lots 1-
11, 16-24, 33-35) (1) 0.00 0.00 0.00% 0.00 0.00
37 – Shaver 677.12 6,771.25 99.39% 672.98 6,729.80
38 – KS Development 618.47 6,803.18 0.00% 0.00 0.00
39 – Shea 284.01 91,167.98 73.17% 207.80 66,703.80
40 – Kalpesh 414.43 18,649.66 0.00% 0.00 0.00
41 – Carolino 746.66 10,453.30 0.00% 0.00 0.00
42 – DBN Parkside Medical 1,135.32 (2) 17,869.98 0.00% 0.00 0.00 Totals $1,484,532.26 $1,257,704.64
(1) Lots 1-11, 16-24, and 33-35 within Zone 36 will receive no special benefit in Fiscal Year 2023/24 and therefore will not be levied.
(2) The maximum rate per acre for Zone 42 is based on a net acreage of 15.74 at the time of annexation into the District.
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Packet Pg. 381 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 6
METHOD OF APPORTIONMENT
Assessments levied pursuant to the Benefit Assessment Act of 1982 must be based on the benefit to the parcel, which will be derived from the provision of the services. The services funded by the assessments levied within each Zone include the maintenance of interior streets within such Zone. The formation engineer determined the services funded by a given Zone provide direct and special benefit to property within such Zone.
Typically, identification of the benefits associated with maintenance services is the first step in developing the assessment spread methodology. The District will provide short term and long term maintenance of the streets within each Zone. The resulting benefits to the parcels within each Zone consist of, but are not limited to the following:
1. Safe vehicular and pedestrian access; and
2. Clean and presentable streets and gutters.
In order to allocate the assessments in proportion to the special benefits that each parcel will receive from the services, an in-depth analysis was performed for each Zone upon annexation to the District, since each Zone has its own interior street facilities. The analysis entailed three component tasks: (1) identification of service costs, (2) allocation of costs, and (3) calculation of assessments. The maximum assessment per lot or acre for each Zone was calculated upon annexation to the District.
The initial assessment calculation assumed that if the total number of residential lots or developable acreage within a Zone changed based on the recordation of a final map, the total annual cost would be reallocated to the actual number of residential lots or developable acreage within such Zone.
The method of apportionment and initial maximum assessment rates were prepared and approved as part of each Zone annexation’s Engineer’s Report. The Engineer’s Report for each Zone annexation is on file and available for review at the office of the City Engineer and, by reference, have been made part of this report.
Each year, the maximum assessment rate escalates by an amount equal to the percentage change in the Engineering News-Record Construction Cost Index for Los Angeles (the “Construction Cost Index”), measured as of the month of December in the calendar year which ends in the previous fiscal year, with a maximum annual increase of six percent (6.00%) and a minimum annual increase of zero percent (0.00%).
For Fiscal Year 2023/24, the maximum assessments increased by 5.83%.
The table on the following page describes the method of apportionment per Zone for Fiscal Year 2023/24.
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Packet Pg. 382 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 7
Zone Assessable Per
Count of Lots
or Acres
FY 2023/24
Actual Rate
Per Lot or
Acre(1)
FY 2023/24
Total of Actual
Rates(1)(2)
1 – Sunset Ranch Residential Lot 65 $408.08 $26,525.20
2 – Goldencrest Residential Lot 145 322.50 46,762.50
3 – Park Meadows Residential Lot 170 346.94 58,979.80
4 – Goldencrest Residential Lot 77 381.12 29,346.24
5 – Summerfield Ranch Residential Lot 82 354.52 29,070.64 6 – Durango Residential Lot 133 389.74 51,835.42
7 – Park Hill Residential Lot 134 359.74 48,205.16
8 – Mosaico Residential Lot 91 413.06 37,588.46
9 – Stallions Crossing Residential Lot 103 395.48 40,734.44 10 – Meadowbrook Residential Lot 211 296.14 62,485.54
11 – Potter Ranch Residential Lot 263 334.60 87,999.80
12 – Sandalwood Residential Lot 126 401.40 50,576.40
13 – Remington/Lyndon Trails Residential Lot 203 289.04 58,675.12 14 – San Jacinto Ranch Residential Lot 69 410.32 28,312.08 15 – Parkside Village Residential Lot 140 314.76 44,066.40 16 – Coventry Acres Residential Lot 196 314.78 61,696.88 17 – Creekside Residential Lot 143 334.38 47,816.34
18 – Belicia Residential Lot 61 370.20 22,582.20
19 – Almaden Residential Lot 88 434.18 38,207.84
20 – Cottonwood Ranch Residential Lot 131 276.04 36,161.24 21 – Tamarisk Residential Lot 253 312.74 79,123.22
22 – Groove Residential Lot 100 0.00 0.00
23 – CNH Residential Lot 91 301.98 27,480.18
24 – The Cove Residential Lot 138 307.58 42,446.04
28 – The Cove Residential Lot 108 283.64 30,633.12
29 – Cameo Homes Residential Lot 150 0.00 0.00
30 – Distinctive Homes Residential Lot 52 151.38 7,871.76 31 – Ron Clark Ernesto Ruiz Not Assessed
32 – Griffin Communities Residential Lot 37 187.86 6,950.82 33 – Meadowbrook II Residential Lot 57 399.94 22,796.58 34 – Catalpa Residential Lot 116 319.34 37,043.44
35 – Osborne – Cheyenne Residential Lot 29 468.58 13,588.82 36 – RSI Park Avenue (Lots 13-15,
25-31) Residential Lot 10
791.76 7,917.60
36 – RSI Park Avenue (Lots 12,
32) Residential Lot 2
395.88 791.76
36 – RSI Park Avenue (Lots 1-11,
16-24, 33-35) Residential Lot 0
0.00 0.00
37 – Shaver Residential Lot 10 672.98 6,729.80
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Packet Pg. 383 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 8
Zone Assessable Per
Count of Lots
or Acres
FY 2023/24
Actual Rate
Per Lot or
Acre(1)
FY 2023/24
Total of Actual
Rates(1)(2)
38 – KS Development Residential Lot 11 0.00 0.00
39 – Shea Residential Lot 321 207.80 66,703.80
40 – Kalpesh Residential Lot 45 0.00 0.00
41 – Carolino Residential Lot 1 lot (14 units) 0.00 0.00 42 – DBN Parkside Medical Developable Acre 15.74 acres 0.00 0.00 Total: $1,257,704.64
(1) Refer to Levy Summary in Section 4 for Maximum Rate per Lot or Acre and Total of Maximum Rates per Zone. (2) The Total of Actual Rates is the Count of Lots or Acres multiplied by the FY 2023/24 Actual Rate Per Lot or Acre.
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Packet Pg. 384 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 9
ASSESSMENT DIAGRAM
The assessment diagrams for each Zone are on file and available for review at the office of the City Engineer, and are incorporated herein by reference. The lines and dimensions shown on maps of the County Assessor for the current year are incorporated by reference herein and made part of this report. All parcels of real property included within the District are described in detail on the assessor’s maps.
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Packet Pg. 385 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) Assessment District 2003-1 – City of San Jacinto
Fiscal Year 2023/24 Engineer’s Report 10
ASSESSMENT ROLL
The assessment roll is provided on the following pages. The description of each lot or parcel as part of the records of the County Assessor are, by reference, made part of this Report.
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Packet Pg. 386 Attachment: AD 2003-1 FY 23-24 Engineer's Report (AD 2003-1 Annual Levy FY 23-24) June 20, 2023
TO: City Council
REQUESTED BY: Tom Prill, Deputy City Manager
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Adoption of Fiscal Year 2023-2024 Budget
RECOMMENDATION:
Staff recommends that the City Council approve Resolution No. 3988 adopting Fiscal Year Budget 2023-2024 for the General Fund and all other funds, except the Successor Agency, which is adopted by separate action.
BACKGROUND:
For each fiscal year, which begins on July 1, the City Manager and staff prepare a proposed budget for the operations and improvements of the city for the City Council’s review, deliberation, and adoption. The budget is adopted by resolution, which provides for appropriations and expenditures to operate the city government for the ensuing fiscal year.
A detailed summary of the budget is presented to the City Council here in the form of the Proposed Budget. This document summarizes the recommended expenditures in all budget funds and programs, as well as any recommended service level enhancements and reserves.
DISCUSSION:
The General Fund Budget estimates revenues of $39,573,835 and recommends total expenditures of $42,159,487, which are balanced by the use of fund balance.
Total expenditures include capital projects, development services, and other transfers, but do not include the Public Safety CFD subsidy. All other funds, with the exception of the Public Safety CFD, are balanced by adequate revenues or fund balances, and in the case of capital projects, by the transfer of funds from the capital projects reserve and by new capital funding scheduled to be received.
The proposed total budget is categorized as:
General Fund $ 42,159,487
Non-general Fund 80,937,543
Capital Projects 35,920,582
Total Budget $159,017,612
The proposed General Fund operating budget is distributed as follows:
5.1 Packet Pg. 387
General Government $12,660,926
Development Services 3,309,495
Public Safety 20,194,953
Total GF Operating Budget $36,165,374
Advance to Public Safety CFD #2003-1 $ 732,491
Reserves
At June 30, 2023, after proposed transfers, the General Fund Contingency Reserve is projected to be $4,742,918, the Capital Projects Reserve is projected to be $4,847,872, the Development Services Fund Balance is projected to be $2,000,000, and the Measure V Fund Balance is projected to be $10,000,000. The Unreserved Fund Balance is projected at $500,000.
FISCAL IMPACT:
Fiscal impacts of recommended expenditures are balanced by estimated revenues, and in some funds, the use of available fund balances. With this Budget, the Public Safety CFD will again require a subsidy of some $732,491.
ATTACHMENTS:
06-20-23 Resolution - Budget Adopt
Exhibit A - City Budgeted Fund Balances
5.1 Packet Pg. 388
Resolution No. 3988
STATE OF CALIFORNIA ) RESOLUTION NO. 3988
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
RESOLUTION OF THE CITY OF SAN JACINTO,
CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR
2023-2024
WHEREAS, the City of San Jacinto operates on a fiscal year calendar beginning on July 1st of each year and ending on June 30th of the next year; WHEREAS, the City of San Jacinto wishes to adopt a budget for the fiscal year 2023-2024 for expenditures based on estimated revenues and available fund balance reserves; and
WHEREAS, City staff has presented an overall operating budget and capital budget containing the General, Development Services, Special Revenue, Internal Service, Debt Service, Capital Project, Housing Agency, Enterprise, and Successor Agency Funds to meet the needs of the citizens of the City of San Jacinto; and WHEREAS, the City Council has thoroughly examined and analyzed the proposed budget in order to meet the needs of the citizens of the City of San Jacinto; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of San Jacinto as follows:
Section 1. The budget for Fiscal Year 2023-2024, a copy of which will be on file in the City Clerk’s Office, is hereby adopted with projected beginning (combined) fund balances of $82,270,738, total expenditures (excluding capital transfers out) of $123,381,090, including total capital expenditures of $35,920,582, to be funded by revenues (excluding capital transfers in) of $119,648,213, and the use of available fund balance of $3,732,877. (Reference “Exhibit A”)
Section 2. All funds are authorized as presented in the budget document.
Section 3. City Manager is hereby authorized to make budget adjustments to the adopted budget to reallocate appropriations between departmental activities and between City funds. Only the City Council, by motion and affirmative majority vote, through minute action or resolution, may increase or decrease the total estimated revenues and total adopted expenditures in the FY 2023-2024 Adopted Budget.
Section 4. Rescind any and all previous General Fund Reserve Designations and designate General Fund Reserves as follows: Contingency Reserve set at a minimum of 15% of General Fund Operating Expenditures or $5,424,840 (net of projected $732,491 advance to the Public Safety CFD #2003-1 fund); and a Capital Projects Reserve of
5.1.a
Packet Pg. 389 Attachment: 06-20-23 Resolution - Budget Adopt (Adoption of Fiscal Year 2023-2024 Budget) Resolution No. 3988
$847,583 (based on the estimated beginning fund balances, original appropriations and estimated revenues).
Section 5. General Fund administrative overhead consisting of costs from City Council, City Manager, City Clerk, Human Resources, Finance, and Non-departmental services shall be allocated to program cost centers, charged on a prorated basis to cost of funding. In all cases where a Capital Project is financed by debt, no overhead cost allocation will be made to debt funds. In addition, overhead allocation will be limited in the following funds:
A. Gas Tax Fund - Not to exceed 5% of revenues
B. Measure A Fund - Not to exceed 5% of revenues
C. Air Quality Improvement Fund - Not to exceed 5% of revenues D. COPS Grant Fund - Not to exceed 0.5% of revenues
Section 6. Internal Service Funds for information technology, general liability, worker’s compensation, and unemployment insurance will be allocated to funds based on:
A. Information Technology – percentage of desktop computers in each department or program
B. General Liability – percentage of department or program cost C. Worker’s Compensation – percentage of payroll in each department or program
D. Unemployment Insurance - percentage of payroll in each department or program
Section 7. Continuing appropriations are authorized for Capital Project Funds from all previous fiscal years as presented in the Construction in Progress (CIP) Schedule of the budget. The estimated carryover of such project costs for all City funds is estimated for June 30, 2023, at $34,622,582.
APPROVED, SIGNED, and ADOPTED this 20th day of June 2023 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
5.1.a
Packet Pg. 390 Attachment: 06-20-23 Resolution - Budget Adopt (Adoption of Fiscal Year 2023-2024 Budget) Resolution No. 3988
CITY OF SAN JACINTO:
________________________________
Alonso Ledezma, Mayor
ATTEST:
Julia Espinoza, City Clerk
APPROVED AS TO FORM:
BEST, BEST & KRIEGER, LLP.
______________________________
Craig Hayes, City Attorney
5.1.a
Packet Pg. 391 Attachment: 06-20-23 Resolution - Budget Adopt (Adoption of Fiscal Year 2023-2024 Budget) Resolution No. 3988
CERTIFICATION
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss
CITY OF SAN JACINTO)
I, Julia Espinoza, City Clerk of the City of San Jacinto, DO HEREBY CERTIFY that the foregoing Resolution No. 3988 was passed, approved, and adopted at the Regular Meeting of the San Jacinto City Council held on the 20th day of June 2023, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
WITNESS MY HAND AND OFFICIAL SEAL this 20th day of June, 2023. ________________________________
Julia Espinoza, City Clerk
City of San Jacinto
5.1.a
Packet Pg. 392 Attachment: 06-20-23 Resolution - Budget Adopt (Adoption of Fiscal Year 2023-2024 Budget) Fiscal Year 2023-2024 Budget
EXHIBIT A
Fiscal Year 2023-2024
Projected Fund Balances
2022/2023 2023/2024
Projected Proposed Proposed Proposed Proposed
Fund # Fund Description Fund Balance Revenues Expenditures Adjustments Fund Balance 010 GENERAL FUND
RESERVED - Advances to Other Funds 291,129 - 291,129
RESERVED - Advances to CFD #2003-1 3,344,297 732,491 4,076,788 RESERVED - Capital Projects 4,847,872 (4,000,289) 847,583 RESERVED - Contingency 4,742,918 681,922 5,424,840
UNRESERVED - Operations - 23,093,099 (27,008,283) 6,905,742 Capital Projects 500,000 3,003,555 (5,993,889) 500,224
TOTAL GENERAL FUND & GF RESERVES 13,726,216 26,096,654 (33,002,172) 4,319,866 11,140,564 011 DEVELOPMENT SERVICES FUND 2,000,000 5,980,442 (3,309,495) (2,670,947) 2,000,000 012 MEASURE V 1% SALES TAX 10,000,000 7,496,739 (5,847,820) (1,648,919) 10,000,000 GENERAL FUND AS REPORTED 25,726,216 39,573,835 (42,159,487) - 23,140,564 017 INFORMATION TECHNOLOGY 22,174 2,112,631 (2,090,659) 44,146 018 WORKERS' COMP INSURANCE 1,011,301 210,000 (185,708) 1,035,593 019 UNEMPLOYMENT INSURANCE 31,919 20,000 (15,000) 36,919 020 LIABILITY INSURANCE 18,591 922,366 (932,366) 8,591
021 GAS TAX 135,207 1,489,298 (1,624,505) -
022 MEASURE "A" 2,957,919 1,614,795 (1,714,918) 2,857,796 024 TRAFFIC SAFETY 98,168 70,000 (155,506) 12,662
025 LLPD #1 17,650 660,224 (1,468,601) (790,727)
027 ROAD MAINT/REHAB 2,672,602 1,352,874 (1,459,166) 2,566,310 028 PARK DEVELOPMENT 33,949 375 - 34,324
029 CDBG (324,895) 477,587 (479,950) (327,258)
031 VANDALISM/GRAFFITI REWARD FUND 40,553 - (1,000) 39,553 032 PARKWAY DEVELOPMENT 18,342 300 - 18,642
034 CFD 2003-1 POLICE/FIRE (owed to General Fund) (3,344,297) 3,564,558 (4,297,049) (4,076,788) 038 UNDERGROUND UTILITY 1,303,713 16,000 - 1,319,713
039 FLOOD CONTROL 1,597,501 7,304,312 (6,517,584) 2,384,229 041 TRAFFIC SIGNALIZATION 156,282 2,100 - 158,382
042 AD 87-1 DEBT (owed to General Fund & RDA) (463,146) - (2,050) (465,196) 045 CFD #2002-1 DEBT 3,286,901 1,493,500 (1,436,867) 3,343,534 056 CSA 152 49,034 668,650 (668,065) 49,619
060 ASSET FORFEITURE - STATE 115,306 950 - 116,256
061 ASSET FORFEITURE - FEDERAL 36,091 350 - 36,441
062 PROP 172 FUND 38,255 496,259 (496,259) 38,255
063 AIR QUALITY IMPROVEMENT 87,733 72,250 (63,841) 96,142 064 COPS (29,286) 170,850 (183,203) (41,639)
067 FIRE MITIGATION (4,099) - - (4,099)
072 HIGHWAY 79 RELINQUISHMENT 87,422 - (79,685) 7,737
074 CAR POOL MITIGATION 465,168 7,500 (8,576) 464,092
075 LOCAL TRANSPORTATION 18,580 225 - 18,805
076 REGIONAL TRANSPORTATION 12,019 150 - 12,169
077 PUBLIC BUILDING 3,081 40 - 3,121
079 CFD #2021-1 PUBLIC SAFETY (2,500) - - (2,500)
083 TUMF ROAD PROJECTS (292,420) 10,056,240 (9,797,147) (33,327) 084 AMR COMPLIANCE FINES FUND 70,000 35,000 (79,000) 26,000 102 SPECIAL DISTRICT ADMIN 100,300 265,000 (266,142) 99,158 103 DIF: ADMINISTRATION 21,969 3,150 - 25,119
111 DIF: POLICE FACILITIES 216,458 31,400 - 247,858
116 DIF: FIRE FACILITIES 406,696 34,500 - 441,196
122 DIF: PARK FACILITIES 537,315 78,500 - 615,815
125 DIF: PARK LAND ACQUISITION 738,304 152,800 - 891,104 128 DIF: PARK LAND IMPROVEMENTS 1,210,373 158,000 - 1,368,373
5.1.b
Packet Pg. 393 Attachment: Exhibit A - City Budgeted Fund Balances (Adoption of Fiscal Year 2023-2024 Budget) Fiscal Year 2023-2024 Budget
EXHIBIT A
Fiscal Year 2023-2024
Projected Fund Balances
2022/2023 2023/2024
Projected Proposed Proposed Proposed Proposed
Fund # Fund Description Fund Balance Revenues Expenditures Adjustments Fund Balance 131 DIF: COMMUNITY AMENITIES 288,230 101,700 (31,184) 358,746 132 DIF: ART IN PUBLIC PLACES 77,374 12,175 (12,500) 77,049 135 DIF: GOVERNMENT SERVICES FACILITIES 395,044 82,300 - 477,344 141 DIF: STREETS 1,602,492 267,500 (1,052,122) 817,870
146 DIF: BIKEWAYS 73,689 8,650 - 82,339
149 DIF: TRAFFIC SIGNALS 951,243 61,200 (4,000) 1,008,443 195 EQUIPMENT REPLACEMENT FUND 1,140,411 90,000 (157,207) 1,073,204 199 CAPITAL PROJECTS 874,643 36,149,010 (35,920,582) 1,103,071 201 CFD 2003-2 SEWER LIFT STN - 21,240 (21,240) -
3XX LLPD #2 ZONES 10,628,546 5,126,400 (5,399,087) 10,355,859 4XX CFD MAINTENANCE ZONES 72,660 24,175 (10,150) 86,685 7XX AD 2003-1 ZONES 9,094,923 1,268,500 (42,406) 10,321,017 FUND BALANCES - GENERAL GOVERNMENT FUNDS 64,081,704 116,329,419 (118,832,812) - 61,578,311 179 HOUSING AUTHORITY FUND 558,735 4,000 (13,000) - 549,735 FUND BALANCES - HOUSING AUTHORITY FUNDS 558,735 4,000 (13,000) - 549,735 048 SAN JACINTO POWER - CCA 2,164,750 23,301,500 (21,122,543) 4,343,707 050 WATER ENTERPRISE 9,318,493 12,439,588 (15,454,455) 6,303,626 051 WATER CAPITAL FUND 1,028,100 202,500 - 1,230,600
052 WATER RESERVE FUND 745,000 745,000 - 1,490,000
053 SEWER CAPITAL IMPROVEMENTS 440,752 41,000 - 481,752 055 SEWER ENTERPRISE 3,380,624 1,850,060 (3,238,187) 1,992,497 FUND BALANCES - ENTERPRISE FUNDS 17,077,719 38,579,648 (39,815,185) - 15,842,182 FUND BALANCES - TOTAL CITY 81,718,158 154,913,067 (158,660,997) - 77,970,228 186 SA - SJ PROJECT 439,895 3,500 (38,493) - 404,902
187 SA - SJ DEBT 67,075 651,778 (602,182) - 116,671
189 SA - SJ LOW-MOD 45,610 450 - - 46,060
FUND BALANCES - SUCCESSOR AGENCY FUNDS 552,580 655,728 (640,675) - 567,633
5.1.b
Packet Pg. 394 Attachment: Exhibit A - City Budgeted Fund Balances (Adoption of Fiscal Year 2023-2024 Budget) June 20, 2023
TO: City Council
REQUESTED BY: Tom Prill, Deputy City Manager
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Adoption of Successor Agency’s Fiscal Year 2023-2024 Budget RECOMMENDATION:
Staff recommends that the Successor Agency Board approve Resolution No. SA 23-03 adopting the Fiscal Year 2023-2024 Operating and Capital Budget for the Successor Agency to the Redevelopment Agency of the City of San Jacinto (SA).
BACKGROUND:
The Executive Director and staff have prepared a proposed budget for the winding down of activities of the dissolved Redevelopment Agency for the SA Board’s discussion, deliberation, and ultimate adoption. The budget is adopted by resolution, which provides for appropriations to operate the SA for the ensuing fiscal year.
A detailed summary of the budget is presented to the Agency Board here in the form of the Proposed Budget. The document summarizes the recommended expenditures in all budget funds and programs, as well as any recommended service level enhancements and reserves levels.
DISCUSSION:
Proposed revenues are $655,728, with recommended expenditures of $640,675. The expenditures include all capital project expenditures, even though all projects may not be completed within the next fiscal year.
The proposed total budget is categorized as:
Operations $ 65,910
Capital Projects 0
Debt Service 574,765
Total Budget $ 640,675
Operations and Projects
The SA funds staffing as professional services that provide support to the agency. In addition, there is an anticipated $0 of carryover capital projects.
Debt Service
The SA funds the annual debt service for the 2005 San Jacinto RDA $9.4 million tax allocation bonds.
5.2 Packet Pg. 395
FISCAL IMPACT:
The fiscal impact is that of proposed expenditures of $640,675 and proposed revenues of $655,728.
ATTACHMENTS:
Resolution No. SA 23-03 - SA Budget Adopt
Exhibit A - Successor Agency Budgeted Fund Balances
5.2 Packet Pg. 396
Resolution No. SA 23-03
STATE OF CALIFORNIA ) RESOLUTION NO. SA 23-03
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF SAN
JACINTO, CALIFORNIA, ADOPTING THE BUDGET FOR
FISCAL YEAR 2023-2024
WHEREAS, the Successor Agency to the Redevelopment Agency of the City of San Jacinto wishes to adopt a budget for the subsequent fiscal year for estimated revenues and estimated expenditures; and
WHEREAS, Staff has presented an operating and capital budget containing the Funds necessary to meet the needs of winding down the activities of the Redevelopment Agency of the City of San Jacinto; and
WHEREAS, the Board has thoroughly examined and analyzed the proposed budget in order to meet the needs of winding the activities of the Redevelopment Agency of the City of San Jacinto; and
WHEREAS, the Successor Agency to the Redevelopment Agency of the City of San Jacinto operates on a fiscal year beginning July 1st of each year; NOW, THEREFORE, BE IT RESOLVED by the Board of the Successor Agency to the Redevelopment Agency of the City of San Jacinto (SA) as follows:
Section 1. The budget for Fiscal Year 2023-2024, a copy of which is on file in the City Clerk’s office, is hereby adopted with projected beginning (combined) SA fund balances of $552,580, total expenditures of $640,675, including total capital expenditures of $0, to be funded by revenues of $655,728. (Reference “Exhibit A”) Section 2. City Manager is hereby authorized to make budget adjustments to the adopted budget to reallocate appropriations between departmental activities and between SA Funds. Only the Agency Board, by motion and affirmative majority vote, by minute action or resolution, may increase or decrease total SA revenues and total expenditures in the FY 2023-2024 Adopted SA Budget.
Section 3. All funds are authorized as presented in the budget document.
Section 4. General Fund administrative overhead consisting of City Council, City Manager, City Clerk, City Attorney, Human Resources, Finance, and Non-departmental services is not to be allocated to SA funds.
Section 5. Internal Service Funds for information technology, general liability, worker’s compensation and unemployment insurance are not to be allocated to SA funds.
5.2.a
Packet Pg. 397 Attachment: Resolution No. SA 23-03 - SA Budget Adopt (Adoption of Successor Agency’s Fiscal Year 2023-2024 Budget) Resolution No. SA 23-03
Section 6. Continuing appropriations are authorized for all unexpended and unencumbered Capital Project funds from all previous fiscal years as presented in the Construction in Progress (CIP) Schedule of the budget. The estimated carryover of unexpended, unencumbered SA projects is estimated for June 30, 2023 at $0.
APPROVED, SIGNED and ADOPTED this 20st day of June 2023 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Successor Agency to the Redevelopment:
Agency of the City of San Jacinto
By: _____________________________
Alonso Ledezma, Chairperson
ATTEST:
___________________________________
Julia Espinoza, Agency Secretary
APPROVED AS TO FORM:
___________________________________
City Attorney, City of San Jacinto
Best, Best & Krieger, LLP.
5.2.a
Packet Pg. 398 Attachment: Resolution No. SA 23-03 - SA Budget Adopt (Adoption of Successor Agency’s Fiscal Year 2023-2024 Budget) Resolution No. SA 23-03
CERTIFICATION
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss
CITY OF SAN JACINTO)
I, Julia Espinoza, City Clerk of the City of San Jacinto, DO HEREBY CERTIFY that the foregoing Resolution No. SA 23-03 was passed, approved, and adopted at the Regular Meeting of the San Jacinto City Council held on the 20th day of June 2023, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
WITNESS MY HAND AND OFFICIAL SEAL this 20th day of June, 2023. ________________________________
Julia Espinoza, City Clerk
City of San Jacinto
5.2.a
Packet Pg. 399 Attachment: Resolution No. SA 23-03 - SA Budget Adopt (Adoption of Successor Agency’s Fiscal Year 2023-2024 Budget) Fiscal Year 2023-2024 Budget
EXHIBIT A
Fiscal Year 2023-2024
Projected Fund Balances - Successor Agency
2022/2023 2023/2024
Projected Proposed Proposed Proposed
Fund # Fund Description Fund Balance Revenues Expenditures Fund Balance 186 SA - SJ PROJECT 439,895 3,500 (38,493) 404,902
187 SA - SJ DEBT 67,075 651,778 (602,182) 116,671
189 SA - SJ LOW-MOD 45,610 450 - 46,060
FUND BALANCES 552,580 655,728 (640,675) 567,633
5.2.b
Packet Pg. 400 Attachment: Exhibit A - Successor Agency Budgeted Fund Balances (Adoption of Successor Agency’s Fiscal Year 2023-2024 Budget) June 20, 2023
TO: City Council
REQUESTED BY: Robert Johnson, City Manager
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Main Street Decorative Lighting Project
RECOMMENDATION:
Staff recommends that the City Council:
1. Find that in accordance with Section 3.08.070(C)(2) of the City’s Municipal Code, there is no competitive advantage to be gained by bidding this project since the City of West Hollywood performed a competitive bid process, which is consistent with the City of San Jacinto standards, and is unlikely to yield better results for the City.
2. Authorize the City Manager to enter into an agreement with T&G Global, LLC (dba St.
Nick’s Christmas Lighting and Décor) for $93,188.75 to furnish and install a decorative light system on Main Street between San Jacinto Avenue and Jordan Avenue and a 10% contingency amount of $9,319, for change orders or additional work to complete the project, for a total project cost of $102,508.
DISCUSSION:
As part of the City’s ongoing effort to promote economic development for the purpose of increasing jobs, creating economic opportunities, and growing tax revenue, the City has initiated several actions to assist with the revitalization Main Street. These actions include:
Sponsoring an event in September of 2018, Envision San Jacinto, in conjunction with the Southern California Association of Governments, which created a temporary pedestrian plaza on Main Street between San Jacinto Avenue and Jordan Avenue. During this event, community feedback was collected, and the top desired walking improvement along Main Street and the surrounding area was for there to be vibrant things to see and do.
Entering into Exclusive Negotiation Agreements in January of 2023 for the potential development of three City-owned vacant parcels of land, located on and adjacent to Main Street, with new mixed-use projects, including retail commercial, office, and residential uses.
City Council approving on April 4, 2023, funding to install two murals in the downtown area, with one located on the east exterior wall of the commercial building at 195 East Main Street. The mural on Main Street was completed last month.
5.3 Packet Pg. 401
Staff working with KTGY on designs for two entry archway signs that will span Main Street.
Analyzing lighting opportunities along Main Street that can create a unique and memorable sense of place.
Furthermore, the above-identified actions are consistent with goals, policies, and actions included in the recently adopted Envision San Jacinto General Plan 2040:
GOAL ED-4 REVITALIZATION OF MAIN STREET
A community with a vibrant and active Main Street.
San Jacinto’s Main Street has many assets that could position it as a major focal point of activity in the City. While changes in market economics and public health priorities have presented challenges to the type of experiential commercial development associated with downtown neighborhoods, the trend towards place-based mixed-use activity centers is expected to continue in the future. Main Street’s mix of walkability and central location all lend themselves to becoming a more vibrant live/work/play center within the City.
ED-4 Policies
ED-4.1Main Street Development. Position development and infrastructure on Main Street to be oriented towards pedestrians, local businesses, and special programming, providing a unique and attractive experience for visitors, residents, and workers.
ED-4.2Invest in Main Street. Encourage City investment in catalytic Main Street projects.
ED-4.3Mixed-Use. Encourage the development and integration of a mix of uses in a “main street” setting that includes retail anchored stores, entertainment, office, retail, residential at various densities, and transit-oriented development and/or mix uses that provide regional draw.
ED-4.4Character. Encourage economic development activities that support and preserve the unique character of Main Street area and its existing building stock.
ED-4.5Walkable. Support efforts to create a safe walkable environment where visitors to Main Street can “park once” and visit multiple destinations.
ED-4 Actions
ED-4b Develop public-private partnership strategy, including marketing plan for development outreach, for other City-owned properties on Main Street that represent catalyst development opportunities.
5.3 Packet Pg. 402
ED-4d Prepare Main Street-specific retail attraction/retention analysis to inform strategies on attracting tenants and business investment to Main Street.
The visual enhancement of installing the proposed Main Street Decorative Lighting project would provide a unique, brighter and attractive atmosphere, helping to create greater activity along Main Street. The project is consistent with the overall goal (ED-4) of revitalizing Main Street and Policies ED-4.1, ED-4.2, ED-4.5 of the General Plan. Staff considered a variety of lighting options, which included bollard lights along the sidewalk, up-lighting of street trees, rope lights along the branches of street trees, overhead stringing lights parallel to Main Street above the sidewalk and overhead lights strung zigzagging across Main Street between street light poles.
The City of West Hollywood installed a decorative lighting system along and across Santa Monica Boulevard, similar to what staff has been considering for Main Street. The City Manager noticed the lights as he drove on Santa Monica Boulevard through West Hollywood and asked staff to review the installation. Staff contacted West Hollywood and learned that the city had issued three Requests for Proposals (RFP) since 2019 for decorative LED street lanterns on Santa Monica Boulevard that would be programmable with different light configurations for various events and celebrations throughout the year.
The RFPs issued by West Hollywood have been for a permanent commercial-grade system of illuminated lanterns that would be compliant with various city regulations and be programmable LED’s with lighting configurations and effects, such as changing colors or other functional features, for a wide variety of city-sponsored events during the year. The lighting projects have consisted of strings of exterior decorative lanterns attached to the tops of the existing streetlight poles and extending along and across Santa Monica Boulevard. The scope of work included furnishing, installing, and maintaining the decorative lantern system. St. Nick’s Christmas Lighting & Décor was the company recommended for approval and was the lowest responsive bidder for each West Hollywood RFP. St. Nick’s has completed two of the three projects, and the West Hollywood City Council approved third project with St. Nick’s on Monday, May 15, 2023.
City Staff met with a representative from St. Nick’s to discuss installing lights on Main Street.
St. Nick’s prepared an estimate for a lighting system which is based on and is almost identical to, what has been installed on Santa Monica Boulevard in West Hollywood.
The Main Street lighting system will be a commercial-grade system of illuminated lanterns suitable for year-round permanent installation with high heat, high wind, rain, and cold weather durability. Cables would be attached to existing street light poles and cross Main Street in zigzag manner. The power for the system would be provided from the existing lamp posts. The power wires and lanterns would be attached to the cables, with the lanterns hanging approximately six (6) inches below the cable and spaced approximately three (3) feet apart. Each lantern would contain a red, green, blue, and white (RGBW) LED that would be programmable as individual lights or strings of lights, with different light colors for national, seasonal, and local events. A
5.3 Packet Pg. 403
wireless control system for programing of the lanterns would be located at City Hall. The major difference between the West Hollywood system and the one proposed for San Jacinto is the size of the globes and the length of the system. West Hollywood used 10-inch diameter globes, and the system for San Jacinto would use six (6) inch diameter globes. The length of the San Jacinto system would be approximately 966 feet, and the West Hollywood light system extends approximately 6,300 feet.
The City of West Hollywood completed a competitive solicitation process very similar to San Jacinto’s process for this type of project. Section 3.08.070(C)(2) of the San Jacinto Municipal Code provides an exception to bid the project if the City finds that another public agency already performed a competitive process in accordance with the city’s standards and resoliciting is unlikely to yield better results for the City. St. Nick’s has provided pricing that is consistent with the bid provided to the City of West Hollywood.
FISCAL IMPACT:
The proposed expenditure for this project would be funded through the Economic Development Fund (CIP Project #18-007). The estimated cost for this project includes $93,188.75 to furnish and install the decorative light system on Main Street and a 10% contingency amount of $9,319, for change orders or additional work to complete the project, for a total amount of $102,508.
Since the City does not have to prepare and circulate an RFP and go through the bid process, the City will realize time and cost savings for this project.
ATTACHMENTS:
St. Nick's Estimate 2023 - San Jacinto RGB Light Installation - 3FT Spacing.Revised IMG_1485
IMG_1862
IMG_1793
5.3 Packet Pg. 404
St. Nick's Christmas Lighting & Décor
6861 Walker Street
La Palma, CA 90623 DATE
(562) 438-0017 | [email protected] 4/26/2023
TERMS
Bob Brady Estimate
City of San Jacinto
595 S San Jacinto Ave
San Jacinto, CA 92583
[email protected]
951.537.6369
DESCRIPTION QTY UNIT PRICE AMOUNT
321 $ 105.00 $ 33,705.00
40 $ 105.00 $ 4,200.00
361 $ 13.75 $ 4,963.75
361 $ 10.00 $ 3,610.00
4 $ 75.00 $ 300.00
8 $ 20.00 $ 160.00
4 $ 650.00 $ 2,600.00
1 $ 1,500.00 $ 1,500.00
1 $ 750.00 $ 750.00
1 $ 2,900.00 $ 2,900.00
1 $ 6,500.00 $ 6,500.00
1 $ 12,500.00 $ 12,500.00
1 $ 3,500.00 $ 3,500.00
1 $ 16,000.00 $ 16,000.00
93,188.75
TAX ON GOODS -
$ 93,188.75
Power-T Converter Cables
ESTIMATE
BILL TO
6" RGB Spheres - from San Jacinto Ave to Jordan Ave
(Approx. 966 Linear FT)
6" RGB Spheres - from San Jacinto Ave to Jordan Ave
(Replacements)
2' Cable Spacers
Cable Clamps for each sphere
5-AM/24Vdc Power Supplies
TOTAL
Meshtek Field Controllers 24Vdc
Field Controller Programming
Meshtek Gateway Transmitter - IP67 weatherproof - wit POE - 5 Mile radius range
Airline Cable Kit
Labor Package for airline cable kit
Labor Package for sphere installation
Equipment Fee
2-Year Maintenance Plan
Thank you for your business! Subtotal
TAX RATE
5.3.a
Packet Pg. 405 Attachment: St. Nick's Estimate 2023 - San Jacinto RGB Light Installation - 3FT Spacing.Revised (Main Street Decorative Lighting Project)
5.3.a
Packet Pg. 406 Attachment: St. Nick's Estimate 2023 - San Jacinto RGB Light Installation - 3FT Spacing.Revised (Main Street Decorative Lighting Project)
5.3.b
Packet Pg. 407 Attachment: IMG_1485 (Main Street Decorative Lighting Project)
5.3.c
Packet Pg. 408 Attachment: IMG_1862 (Main Street Decorative Lighting Project)
5.3.d
Packet Pg. 409 Attachment: IMG_1793 (Main Street Decorative Lighting Project)