Agenda packet — San Jacinto City Council, December 5, 2023 (part 2 of 3)

STATE OF CALIFORNIA ) RESOLUTION NO. SA 23-05
COUNTY OF RIVERSIDE) ss

CITY OF SAN JACINTO )

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO,

APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE
PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177(m) FOR THE PERIOD JULY 1, 2024 TO JUNE 30, 2025
WHEREAS, pursuant to Health and Safety Code section 34173(d), the City of San Jacinto (“Successor Agency”) is the successor agency to the dissolved Redevelopment Agency of the City of San Jacinto, confirmed by Resolution No. 3408 adopted on January 9, 2012; and
WHEREAS, pursuant to Health and Safety Code section 34179(a), the Oversight Board is the oversight board to the Successor Agency; and WHEREAS, pursuant to legislation, effective the fiscal year of 2018-19, the County of Riverside has established a Countywide Oversight Board to conduct the business of the Successor Agency’s Oversight Board, which has been dissolved; and WHEREAS, Health and Safety Code Section 34177(m), added by AB 1484, and effective June 27, 2012, requires that the Successor Agency submit an Oversight Board approved “recognized obligation payment schedule” (“ROPS”) for the period July 1, 2024, to June 30, 2025, to the Department of Finance, the State Controller, and the County Auditor-Controller no later than February 1, 2024; and
WHEREAS, the Countywide Oversight Board has required resolutions approved by the Successor Agency for all items submitted to the Oversight Board; and WHEREAS, the Successor Agency has prepared a ROPS covering the period July 1, 2024, to June 30, 2025, and will submit said ROPS to the Oversight Board for approval.

NOW, THEREFORE, BE IT RESOLVED, ordered, and determined by the Successor Agency to the Redevelopment Agency of the City of San Jacinto:

SECTION 1. Recitals. The Recitals preceding this Resolution are true and correct and are incorporated into this Resolution.

SECTION 2. CEQA Compliance. The approval of the ROPS through this Resolution does not commit the Successor Agency to any action that may have a significant effect on the environment. As a result, such action does not constitute a project subject to the requirements of the California Environmental Quality Act.

3.B.1.a
Packet Pg. 189 Attachment: SJSA Reso SA 23-05 - ROPS 24-25 - July 2024 - June 2025 (Resolution SA 23-05 - Successor Agency ROPS 2024-2025) Resolution No. SA 23-05

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SECTION 3. Approval of the ROPS. The Successor Agency hereby approves and adopts the ROPS, in substantially the form attached to this Resolution as Exhibit A, pursuant to Health and Safety Code Section 34177.

SECTION 4. Implementation. The Successor Agency shall submit copies of the ROPS approved by the Oversight Board to the County of Riverside Auditor-Controller, the State of California Controller and the State of California Department of Finance prior to February 1, 2024, and to post the ROPS on the Successor Agency’s website.

SECTION 5. Severability. If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The Successor Agency declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion of this Resolution.

SECTION 6. Certification. The City Clerk of the City of San Jacinto, acting on behalf of the Successor Agency as its Secretary, shall certify to the adoption of this Resolution.

SECTION 7. Effective Date. Pursuant to Health and Safety Code Section 34179(h), all actions taken by the Successor Agency and the Oversight Board may be reviewed by the State of California Department of Finance, and, therefore, this Resolution shall not be effective for five (5) business days after approval by the Oversight Board, pending a request for review by the State of California Department of Finance.

3.B.1.a
Packet Pg. 190 Attachment: SJSA Reso SA 23-05 - ROPS 24-25 - July 2024 - June 2025 (Resolution SA 23-05 - Successor Agency ROPS 2024-2025) Resolution No. SA 23-05

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RESOLUTION NO. SA 23-05
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of San Jacinto on the 5
th day of December 2023 by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

CITY OF SAN JACINTO:
__________________________
Alonso Ledezma, Mayor
ATTEST:
________________________________
Julia Espinoza, City Clerk
APPROVED AS TO FORM:

BEST BEST & KRIEGER, LLP
________________________________
Craig Hayes, City Attorney

3.B.1.a
Packet Pg. 191 Attachment: SJSA Reso SA 23-05 - ROPS 24-25 - July 2024 - June 2025 (Resolution SA 23-05 - Successor Agency ROPS 2024-2025) Resolution No. SA 23-05

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STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss

CITY OF SAN JACINTO)

CERTIFICATION
I, Julia Espinoza, duly appointed City Clerk of the City of San Jacinto, do hereby certify that the foregoing Resolution No. SA 23-05 was duly passed, approved, and adopted at a regular meeting of the City Council of the City of San Jacinto on the 5 th day
of December 2023 by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

WITNESS MY HAND AND OFFICIAL SEAL this 5
th day of December, 2023.
_________________________
Julia Espinoza, City Clerk
City of San Jacinto

3.B.1.a
Packet Pg. 192 Attachment: SJSA Reso SA 23-05 - ROPS 24-25 - July 2024 - June 2025 (Resolution SA 23-05 - Successor Agency ROPS 2024-2025) Resolution No. SA 23-05

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EXHIBIT A

RECOGNIZED OBLIGATION PAYMENT SCHEDULE
(Attached behind this cover page)

3.B.1.a
Packet Pg. 193 Attachment: SJSA Reso SA 23-05 - ROPS 24-25 - July 2024 - June 2025 (Resolution SA 23-05 - Successor Agency ROPS 2024-2025) Recognized Obligation Payment Schedule (ROPS 23-24) - Summary Filed for the July 1, 2024 through June 30, 2025 Period Successor Agency: SAN JACINTOCounty: RIVERSIDE
24-25A Total 24-25B Total
Current Period Requested Funding for Enforceable Obligations (ROPS Detail) (July - December) (January - June) ROPS 24-25 Total A Enforceable Obligations Funded as Follows (B+C+D): - $ - $ - $ B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G): 495,5 $ 130,570 58 $ 626,128 $ F RPTTF 105,570 470,558 576,128
G Administrative RPTTF 25,000 25,000 50,000
H Current Period Enforceable Obligations (A+E): 495,558 $ 130,570 $ 626,128 $ Certification of Oversight Board Chairman:Pursuant to Section 34177 (o) of the Health and Safety code, I Name Titlehereby certify that the above is a true and accurate RecognizedObligation Payment Schedule for the above named successor /s/agency. Signature Date

3.B.1.b
Packet Pg. 194
Attachment: ROPS 24-25 (Resolution SA 23-05 - Successor Agency ROPS 2024-2025) San Jacinto Recognized Obligation Payment Schedule (ROPS 24-25) - ROPS Detail July 1, 2024 through June 30, 2025
(Report Amounts in Whole Dollars)

A B C D E F G H I JK L M N O P Q R S T U V W
24-25A (July - December) 24-25B (January - June)
Fund Sources Fund Sources
Item #
Project
Name/Debt
Obligation Obligation Type
Contract/
Agreement
Execution
Date
Contract/
Agreement
Termination
Date Payee
Description/Project
Scope Project Area
Total
Outstanding
Debt or
Obligation Retired
ROPS 23-24
Total
Bond
Proceeds
Reserve
Balance Other Funds RPTTF
Admin
RPTTF 23-24A Total
Bond
Proceeds
Reserve
Balance Other Funds RPTTF
Admin
RPTTF 23-24B Total
$ 626,128 6,370,878 $ - $ - $ - $ 470,558 $ 25,000 $ 495,558 $ - $ - $ - $ 105,570 $ 25,000 $ 130,570 $ 1 2005 Tax Allocation Bonds
Bonds Issued On or Before 12/31/10
5/17/2005 8/1/2034 Union Bank Bonds issued to fund
various projects
San Jacinto 6,298,878 N 574,128 468,558 468,558 105,570 105,570 3 Employee Costs Admin Costs 7/1/2020 6/30/2021 Employees - City of San Jacinto
Administrative Cost
Allowance - Payroll &benefits
San Jacinto 18,393 N 18,393 9,196 9,196 9,197 9,197
7 Contract for consulting services
Admin Costs 7/1/2020 6/30/2021 Best Best &
Krieger, LLP
Legal counsel San Jacinto 10,000 N 10,000 5,000 5,000 5,000 5,000 8 Housing rehab loan
OPA/DDA/Construction
10/6/2009 10/6/2054 Julien Kim &
various contractors
Housing rehab loan San Jacinto 0 N 0 0 0
9 Contract for fiscal agent services
Fees 5/17/2005 8/1/2034 Union Bank Fiscal agent services related to Bond debt
San Jacinto 22,000 N 2,000 2,000 2,000 0
11 Administrative costs
Admin Costs 7/1/2020 6/30/2021 Various
vendors
Administrative Cost Allowance - Miscellaneous costs
San Jacinto 21,607 N 21,607 10,804 10,804 10,803 10,803 16 Agreement/Contract
Miscellaneous 6/28/1983 6/28/2028 San Jacinto
Unified School District
Pre-Dissolution Unfunded PassThroughs Not Paid By County A-c Per HSC 34183 San Jacinto (Original)
N 0 0 0 0 0
17 Agreement/Contract
Miscellaneous 12/28/1993 6/28/2038 San Jacinto
Unified School District
Pre-Dissolution Unfunded PassThroughs Not Paid By County A-c Per HSC 34184 San Jacinto (Added Area)
N 0 0 0 0 0

3.B.1.b
Packet Pg. 195
Attachment: ROPS 24-25 (Resolution SA 23-05 - Successor Agency ROPS 2024-2025)

A B CDEFG H
Reserve Balance Other Funds RPTTF
Bonds issued on or
before 12/31/10
Bonds issued on or
after 01/01/11
Prior ROPS RPTTF
and Reserve
Balances retained
for future period(s)
Rent,
Grants,
Interest, etc.

Non-Admin
and
Admin
1 Beginning Available Cash Balance (Actual 07/01/21)
RPTTF amount should exclude "A" period distribution amount 490,940 (550,775)
GL Balance less $432,060 from Line 2 (received in 06/21) 2 Revenue/Income (Actual 06/30/22)
RPTTF amount should tie to the ROPS 21-22 total distribution from the County Auditor-Controller 588,678 5,895
RPTTF received 06/21 and 01/22 for ROPS 21-22
3 Expenditures for ROPS 21-22 Enforceable Obligations
(Actual 06/30/22)
$1,334,131 Pass-Thrus in A/P not included 606,898
4 Retention of Available Cash Balance (Actual 06/30/22) RPTTF amount retained should only include the amounts distributed as reserve for future period(s) 5 ROPS 21-22 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 21-22 PPA form submitted to the CAC 6 Ending Actual Available Cash Balance (06/30/22)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$ 0 0 $ 0 $ 496,835 $ $ (568,995)
No entry required
San Jacinto Recognized Obligation Payment Schedule (ROPS 24-25) - Report of Cash Balances July 1, 2021 through June 30, 2022
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, seeCash Balance Tips Sheet.

ROPS 20-21 Cash Balances
(07/01/20 - 06/30/21)
Fund Sources
Comments
Bond Proceeds

3.B.1.b
Packet Pg. 196
Attachment: ROPS 24-25 (Resolution SA 23-05 - Successor Agency ROPS 2024-2025) Item # Notes/Comments
8 Can be "Retired," but I cannot mark it as such because of the "data validation restriction defined for this cell." 16 Can be "Retired," but I cannot mark it as such because of the "data validation restriction defined for this cell." 17 Can be "Retired," but I cannot mark it as such because of the "data validation restriction defined for this cell." San Jacinto Recognized Obligation Payment Schedule (ROPS 24-25) - Notes July 1, 2024 through June 30, 2025

3.B.1.b
Packet Pg. 197 Attachment: ROPS 24-25 (Resolution SA 23-05 - Successor Agency ROPS 2024-2025) December 5, 2023
TO: City Council
REQUESTED BY: Tom Prill, Deputy City Manager
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Resolution No. SA 23-04 - Successor Agency's Administrative Budget RECOMMENDATION:

Staff recommends that the Successor Agency Board, by motion, approve the Successor Agency’s proposed administrative budget and adopt Resolution No. SA 23-04.

BACKGROUND:

Pursuant to Health and Safety Code Section 34172, the Redevelopment Agency of the City of San Jacinto (“Agency”) was dissolved as of February 1, 2012. The City of San Jacinto (“Successor Agency”) is the successor agency of the Agency, and pursuant to Health and Safety Code Section 34173(g), the Successor Agency is now a separate legal entity from the City.

The Oversight Board is responsible for approving the actions of the Successor Agency pursuant to Health and Safety Code Section 34179. Per the legislation, effective fiscal year 2018-19, the County of Riverside has established the Countywide Oversight Board, which conducts the business formerly conducted by the Successor Agency’s Oversight Board, which has accordingly been dissolved.

One of the Successor Agency’s responsibilities pursuant to Health and Safety Code Section 34177(j) is to prepare a proposed administrative budget. The proposed administrative budget must be approved by the Oversight Board. The Successor Agency has prepared a proposed budget for the year of July 1, 2023, through June 30, 2024 (“Administrative Budget”) and will submit the Administrative Budget to the Countywide Oversight Board for approval.

DISCUSSION:

Pursuant to Health and Safety Code section 34177(j), the Administrative Budget is required to include all of the following: (1) estimated amounts for Successor Agency administrative costs for the fiscal period; (2) proposed sources of payment for all administrative costs; and (3) proposals for arrangements for administrative and operations services provided by the City of San Jacinto.

The proposed amount for the Administrative Budget has been included on the ROPS 23-24, covering the period of July 1, 2023, through June 30, 2024.

Pursuant to Health and Safety Code Section 34179(h), because the Department of Finance (“DOF”) may review Oversight Board actions, the Successor Agency Board’s action to approve the Administrative Budget is not effective for five (5) business days after Oversight Board approval, pending a request for review by the DOF.

FISCAL IMPACT:

3.B.2
Packet Pg. 198
No funds are involved with the approval of the Administrative Budget.

ATTACHMENTS:

SJSA Reso SA 23-04 - SA Admin Budget FY 24-25
Admin Budget 24-25

3.B.2
Packet Pg. 199
Resolution No. 23-04

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STATE OF CALIFORNIA ) RESOLUTION NO. SA 23-04
COUNTY OF RIVERSIDE ) ss

CITY OF SAN JACINTO )

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO,
APPROVING THE SUCCESSOR AGENCY’S ADMINISTRATIVE

BUDGET PURSUANT TO HEALTH AND SAFETY CODE SECTION
34177(j)
WHEREAS, pursuant to Health and Safety Code section 34173(d), the City of San Jacinto (“Successor Agency”) is the successor agency to the dissolved Redevelopment Agency of the City of San Jacinto, confirmed by Resolution No. 3408 adopted on January 9, 2012; and
WHEREAS, pursuant to Health and Safety Code section 34179(a), the Oversight Board is the oversight board to the Successor Agency; and WHEREAS, pursuant to legislation, effective the fiscal year of 2018-19, the County of Riverside has established a Countywide Oversight Board to conduct the business of the Successor Agency’s Oversight Board, which has been dissolved; and WHEREAS, Health and Safety Code section 34177(j) requires the Successor Agency to prepare a proposed administrative budget for each fiscal period and submit it to the Oversight Board for the Oversight Board’s approval; and WHEREAS, the Countywide Oversight Board has required resolutions approved by the Successor Agency for all items submitted to the Oversight Board; and WHEREAS, the Successor Agency will submit an administrative budget for the fiscal year of July 1, 2024, to June 30, 2025 (“Administrative Budget”), to the Oversight Board.

NOW, THEREFORE, BE IT RESOLVED, ordered, and determined by the Successor Agency to the Redevelopment Agency of the City of San Jacinto:

SECTION 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

SECTION 2. CEQA Compliance. The approval of the Administrative Budget through this Resolution does not commit the Successor Agency to any action that may have a significant effect on the environment. As a result, such action does not constitute a project subject to the requirements of the California Environmental Quality Act.

SECTION 3. Approval of the Administrative Budget. The Successor Agency hereby approves and adopts the Administrative Budget, in substantially the form attached to this Resolution as Exhibit A, pursuant to Health and Safety Code Section 34177.

3.B.2.a
Packet Pg. 200 Attachment: SJSA Reso SA 23-04 - SA Admin Budget FY 24-25 (Resolution No. SA 23-04 - Successor Agency's Administrative Budget) Resolution No. 23-04

Page 2 of 4 ends

SECTION 4. Severability. If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The Successor Agency declares that the Successor Agency would have adopted this Resolution irrespective of the invalidity of any particular portion of this Resolution.

SECTION 5. Certification. The City Clerk of the City of San Jacinto, acting on behalf of the Successor Agency as its Secretary, shall certify to the adoption of this Resolution.

SECTION 6. Effective Date. Pursuant to Health and Safety Code Section 34179(h), all actions taken by the Successor Agency and the Oversight Board may be reviewed by the State of California Department of Finance, and, therefore, this Resolution shall not be effective for five (5) business days after approval by the Oversight Board, pending a request for review by the State of California Department of Finance.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of San Jacinto on the 5
th day of December 2023 by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

CITY OF SAN JACINTO:
__________________________
Alonso Ledezma, Mayor
ATTEST:
________________________________
Julia Espinoza, City Clerk
APPROVED AS TO FORM:

BEST BEST & KRIEGER, LLP
________________________________
Craig Hayes, City Attorney

3.B.2.a
Packet Pg. 201 Attachment: SJSA Reso SA 23-04 - SA Admin Budget FY 24-25 (Resolution No. SA 23-04 - Successor Agency's Administrative Budget) Resolution No. 23-04

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STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss

CITY OF SAN JACINTO)

CERTIFICATION
I, Julia Espinoza, duly appointed City Clerk of the City of San Jacinto, do hereby certify that the foregoing Resolution No. SA 23-04 was duly passed, approved and adopted at a regular meeting of the City Council of the City of San Jacinto on the 5 th day
of December 2023 by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

WITNESS MY HAND AND OFFICIAL SEAL this 5
th day of December 2023.
_________________________
Julia Espinoza, City Clerk
City of San Jacinto

3.B.2.a
Packet Pg. 202 Attachment: SJSA Reso SA 23-04 - SA Admin Budget FY 24-25 (Resolution No. SA 23-04 - Successor Agency's Administrative Budget) Resolution No. 23-04

EXHIBIT A
SUCCESSOR AGENCY’S ADMINISTRATIVE BUDGET
[Attached behind this page]

3.B.2.a
Packet Pg. 203 Attachment: SJSA Reso SA 23-04 - SA Admin Budget FY 24-25 (Resolution No. SA 23-04 - Successor Agency's Administrative Budget)

SUCCESSOR AGENCY TO RDA OF SAN JACINTO

ADMINISTRATIVE BUDGET
FISCAL YEAR 2024/2025
Employee Costs
Thomas Prill, Deputy City Manager (5%) Wages 5.0% 12,670.81 Benefits 5.0% 5,721.86
Total Employee Costs 18,392.67
Legal Counsel - Successor Agency 10,000.00
Miscellaneous
Misc. costs related to Long Range Property Management Plan 5,000.00 DAC - Digital Assurance Certification 1,000.00
RAMS - possible Auditing Services 5,000.00
LLPD#1 - assessments (handbills) 1,000.00
Other possible Administrative costs 9,607.33
Total Miscellaneous 21,607.33
Total Administrative Budget 50,000.00

3.B.2.b
Packet Pg. 204 Attachment: Admin Budget 24-25 (Resolution No. SA 23-04 - Successor Agency's Administrative Budget) December 5, 2023
TO: City Council
REQUESTED BY: Arthur Mullen, Chief of Public Utilities
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Award of Contract for New Grand Well Design - CIP 20-010 RECOMMENDATION:

Staff recommends that the City Council:

1. Accept the proposal by Civiltec Engineering for the design and delivery of plans, specifications, and estimates for the Grand Well Treatment Plant;

2. Award a contract to Civiltec Engineering in the amount of $420,720, with an additional 15% contingency for a total project cost of $483,828;

3. Reject all other bids; and

4. Authorize the City Manager to execute the contract subject to review and concurrence by the City Attorney.

DISCUSSION:

Over the past several years, the City of San Jacinto has experienced a boom in Economic Development with significant new commercial and residential development causing a strain on the City’s existing aging, water, wastewater, and stormwater infrastructure, requiring significant improvement and investment. To combat these issues, the City Council has taken proactive steps by prioritizing funding for water and water infrastructure projects.

In 2021, the Federal Government passed the American Rescue Plan Act of 2021 (ARPA) and Infrastructure Investment and Jobs Act of 2021 which has, and will, provide significant funds over the coming years to the City to address infrastructure needs.

Recently, the City Council approved the ARPA spending priority list, which identified several projects in the City that would qualify for payment through the ARPA Program, including the New Grand Well, New Grand Well Treatment Plant (CIP 22-010), and Bath Well Treatment Plant Replacement.

The current treatment plant at the Grand Well site was built in 1989, has surpassed its operational lifespan of 20 years, and is undersized to treat water from the New Grand Well. The facility was decommissioned when the Grand Well was taken off-line due to its structural failure, and has been used for parts to keep the City’s second treatment plant, Bath, operational.

The New Grand Well Treatment Plan will modernize the system to address the anticipated

5.1 Packet Pg. 205
increased capacity of the New Grand of up to 2,500 gallons per minute (gpm), and maintain current minimum treatment levels of 400ug/L for iron and 400ug/L for manganese.

The engineering requirements for this project are highly specialized and is outside the scope of the City Engineer’s services. Therefore, the services of an engineering firm specializing in water infrastructure are required to design this project.

On September 26, 2023, the City issued a Request for Proposal (RFP) on Planet Bids, seeking proposals for the plans, specifications, and estimates for the design of a new potable water treatment plant at the Grand Well site. The RFP was issued to the four “most qualified” engineering firms listed above. The RFP closed on October 25, 2023, with the City receiving two proposals, one from Civiltec Engineering and the other from TKE Engineering.

Staff reviewed both proposals and found that they both addressed all project objectives and standards. The proposal from Civiltec Engineering totaled $420,720.00, while TKE Engineering is $653,800.00. The proposed cost difference was a leading driver in deciding which Engineering firm to recommend for the project.

Civiltec has extensive experience in designing municipal water treatment plants, including recent projects for the City of Norco, City of Santa Fe Springs, Jurupa Community Service District, the City of Chino and the Bath Treatment Plant for the City of San Jacinto. Having worked for the City in designing the Bath treatment plant, Civiltec has additional knowledge unique to the City that will allow for more efficient design of the Grand Treatment Plant.

Further, staff is requesting that the design of the Grand Treatment Plant to be as consistent as possible with the Bath design. Having redundancy will allow a more streamlined approach to future maintenance and repairs.

Civiltec’s proposed project manager possesses over 19 years of water and wastewater experience, while the company’s Principal-in-Charge possesses over 40. Civiltec’s scope of service includes preliminary design reporting, system final design, bidding services and selection of construction contractors, permitting, and construction support.

It is anticipated that the preliminary and final design phases will be completed in summer 2024.

Upon delivery of the final design, Civiltec will provide bidding support as the City competitively bids the construction portion of the project.

MEASURE V:

The proposed project is consistent with the goals and objectives established by Measure V, the San Jacinto one percent ballot measure of 2020. Measure V funds were specifically intended to address the following community priority areas:
• Protecting Local Drinking Water
• Maintaining/Improving 911 emergency, medical, and public safety response times

5.1 Packet Pg. 206
• Increasing public safety to include a new fire engine/crew • Increasing the number of deputies on patrol
• Maintaining the long-term financial stability of the City • Supporting local businesses and jobs
• Addressing homelessness
• Preparing for and recovering from public health emergencies • Repairing streets, roads, and potholes
Measure V passed with significant San Jacinto registered voter support with over 68% approval.

The number one priority for the Community was to protect local drinking water, with 89% of respondents stating that this issue was either exceptionally or very important to them.

FISCAL IMPACT:

The total cost of the scope of work is $420,720, with an additional 15% contingency amount of $63,108 for a total project cost of $483,828. The cost associated with each phase is as follows:

Task Description Cost
Task 1 Preliminary Design Report $78,422.00
Task 2 Phase 1 Design $269,400.00
Task 3 Permitting $15,200.00
Task 4 Bidding Services $9,500.00
Task 5 Construction Management / Support $48,200.00
Subtotal $420,720.00
15% Contingency $63,108.00
Total $483,828.00
This project is funded by ARPA and approval of this contract will not impact the General Fund.

5.1 Packet Pg. 207
ATTACHMENTS:

RFP - New Grand Well Treatment Design
Civiltec Grand Treatment Plant Specific Plan Proposal
Civiltec Grand treatment Plant Cost Proposal
TKE Grand Treatment Plant Specific Plan Proposal
TKE Grand Treatment Plant Cost Proposal

5.1 Packet Pg. 208

REQUEST FOR PROPOSALS

DEVELOPMENT OF PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) FOR NEW

GRAND WELL SITE POTABLE WATER TREATMENT PLANT

1. Project Background and Description
The City of San Jacinto seeks to replace its potable water treatment plant at the New Grand Well site, 910 Industrial Way, San Jacinto, CA. Built to treat iron and manganese (Fe/Mg) from the “old” Grand Well with a capacity of 2,000gpm, the City’s current treatment plant was built in 1992 and has outlived its operational lifespan. The treatment plant is aging and technical support is no longer available.

In 2021‐2022 the City successfully completed the drilling of the New Grand Well, located approximately 150’ to the west of the existing Grand Well, which was abandoned in 2021. The New Grand Well is approximately 1,650 feet in depth and is currently being equipped for production volume of 2,500gpm.

As a piece of critical infrastructure, the City desires a modern and effective replacement facility with increased treatment capacity of 2,500gpm with minimum treatment levels of 400ug/L of iron and 400ug/L of manganese. The City’s Title 22 initial water quality report for the New Grand Well can be found in Exhibit A of this RFP.

The City is requesting a proposal to develop and deliver Plans, Specifications, and Estimates (PS&E) for replacement of the City of San Jacinto’s New Grand Well potable water treatment plant in accordance with the terms of the 2022 Professional Service Agreement between the selected firm and the City. The ideal firm will coordinate closely with operations staff to support the implementation of upgrades and improvements and possess a minimum of 5 years of experience specific to the design and implementation of potable water treatment plants.

Overview of San Jacinto’s Water System
Facilities Quantity With SCADA
Communication?
Treatment Systems
 Treatment Plants and Facilities 2 Yes
 Total Treatment Capacity (MGD) 7.5
 Number of Treatment Vessels 6
Total PLCs In System 17
Approximate Number of SCADA Tags 2,000
Reservoirs
 Number of Active Reservoirs 3 Yes
 Total Reservoir Capacity (Millions of Gallons) 4.0
Number of Domestic Wells 4 Yes
Number of Booster Pumping Stations 2 Yes
Inter‐Agency Connections 3 No
Pipelines

5.1.a
Packet Pg. 209 Attachment: RFP - New Grand Well Treatment Design (Award of Contract for New Grand Well Design - CIP 20-010)  Smallest Pipeline 4 inches
 Largest Pipeline 18 inches
 Miles of Pipeline 127.5
Service Areas
 Service Area Size (Square Miles) 26.2
 Furthest Distance Between Key Utility Points 2.3 miles  City Population 53,898

2. Requirements and Duties

2.1 Survey and assess the City’s current treatment capabilities including (but not limited to) treatment facilities, equipment, methods, and technologies.

2.2 With input from City staff, design and deliver PS&Es for a new Fe/Mg potable water treatment plant at the New Grand Well site with a treatment capacity of 2,500gpm with minimum treatment levels of 400ug/L of iron and 400ug/L of manganese.

2.3 Produce supporting documents, as appropriate, including treatment plans, electrical plans, piping and instrumentation diagrams, PLC programs, project cost estimates, maintenance cost estimates, and other documentation related to the proposed project.

2.4 Coordinate possible relocation and/or increase of electrical service capacity with Southern California Edison (SCE) at the treatment site.

2.5 Provide project & construction management services after the City awards a bid for the construction of the new treatment plant.

2.6 Identify the individual being proposed as the primary point of contact in coordinating with City regarding the day‐to‐day engineering work as assigned under the task order.

2.7 Attend office and site meetings upon request of City and as required to perform the work. Conduct field visits when necessary to obtain additional project information, to investigate site conditions, collect or deliver needed materials and equipment, and perform other related activities to optimize the quality of work being performed.

2.8 Provide technical support during the bidding process through the preparation of bid materials, compliance with state and federal funding requirements, and technical responses to bid questions.

3. Submission Details

3.1 Consultants are invited to submit proposals based on the requirements listed in section 2 above. Consultant shall submit the proposal in PDF form. The City will review the

5.1.a
Packet Pg. 210 Attachment: RFP - New Grand Well Treatment Design (Award of Contract for New Grand Well Design - CIP 20-010) proposals from each firm and will select the most qualified consultant for the position.

The City will issue a task order for the project.

3.2 Proposals should include the following information:
1) Description of project approach
2) Description of experience with design and implementation of potable water treatment plants
3) Name and title of the individual being proposed as the primary point of contact for performing this task order
4) Date of availability to begin work
5) Anticipated delivery time for completed PS&Es

3.3 There will be a mandatory job site walk on Wednesday, October 11, 2023 at 10:00 AM.

The job site walk will take place at 910 Industrial Way, San Jacinto, CA.

3.4 All questions should be submitted through the PlanetBids platform.

3.5 All responses are to be submitted through PlanetBids platform no later than 11:59 PM on Wednesday, October 25th, 2023. No hard copies or emailed submissions will be accepted.

The rest of this page is left intentionally blank. Exhibit A follows on next page

5.1.a
Packet Pg. 211 Attachment: RFP - New Grand Well Treatment Design (Award of Contract for New Grand Well Design - CIP 20-010) Sub Project:

Project Manager:

Yellow Jacket Drilling
9460 Lucas Ranch Road
Rancho Cucamonga CA, 91730-5743 Dean A. Coblish
Project: City of San Jacinto New Grand Well Zones
Title 22 Completed Well
Work Order:
12/15/22 13:27
22L1546
Reported:

Received:
01/12/23
Clinical Laboratory of San Bernardino, Inc.

Celebrating 50 Years of Analytical Service 1967-2017
Analyte Method Result Units Prepared Analyzed Batch
City of San Jacinto New Grand Well 22L1546-01 (Water) Sample Date: 12/15/22 6:15 Sampler: T. Terrett Rep. Limit MCL Qualifier
Field Analyses
Spec Conduct / E.C. (Field) Field 436 uS/cm 12/15/22 12/15/22 2250174 Total Filterable Residue/TDS (Field) Field 311 mg/L 12/15/22 12/15/22 2250174 pH (Field) Field 7.40 pH Units 12/15/22 12/23/22 2251159 Temperature (Field) Field 15.8 °C 12/15/22 12/23/22 2251159 General Physical Analyses
Apparent Color SM 2120BM 10.0 3.0 15 Color Units 12/15/22 12/15/22 2252069 Odor Threshold EPA 140.1-M 1 1 3 TON 12/15/22 12/15/22 2252069 Turbidity EPA 180.1 0.69 0.10 5 NTU 12/15/22 12/15/22 2252069 General Chemical Analyses
Alkalinity, Total (as CaCO3) SM 2320 B 170 5.0 mg/L 12/16/22 12/23/22 2251159 Bicarbonate (HCO3) SM 2320 B 200 5.0 mg/L 12/16/22 12/23/22 2251159 Carbonate (CO3) SM 2320B ND 5.0 mg/L 12/16/22 12/23/22 2251159 Chloride (Cl) EPA 300.0 19 1.0 500 mg/L 12/15/22 12/15/22 2251130 Langelier Index at Source Tmp SM 203 -0.20 12/16/22 12/23/22 2251159 Langelier Index at 60 C SM 203 0.47 12/16/22 12/23/22 2251159 Aggressive Index SM 203 11.67 12/16/22 12/23/22 2251159 Specific Conductance (E.C.) SM 2510B 380 2.0 1600 umhos/cm 12/16/22 12/23/22 2251159 Fluoride (F) EPA 300.0 0.45 0.10 2 mg/L 12/15/22 12/15/22 2251130 Hydroxide (OH) SM 2320B ND 5.0 mg/L 12/16/22 12/23/22 2251159 MBAS (LAS Mole. Wt 340.0) SM 5540C ND 0.10 0.5 mg/L 12/16/22 12/16/22 2251160 Nitrate as N (NO3-N) EPA 300.0 ND 0.40 10 mg/L 12/15/22 12/15/22 2251130 Nitrate + Nitrite (as N) EPA 300.0 ND 0.40 10 mg/L 12/15/22 12/15/22 2251130 Nitrite as N (NO2-N) EPA 300.0 ND 0.40 1 mg/L 12/15/22 12/15/22 2251130 Perchlorate (ClO4) EPA 314.0 ND 2.0 6 ug/L 12/20/22 12/21/22 2252075 pH (Lab) SM 4500HB 7.9 pH Units 12/16/22 12/23/22 2251159 Sulfate (SO4) EPA 300.0 6.3 0.50 500 mg/L 12/15/22 12/15/22 2251130 Sulfide (S) SM 4500S2D ND 0.10 mg/L 12/22/22 12/22/22 2252148 Total Filterable Residue/TDS SM 2540C 210 5.0 1000 mg/L 12/22/22 12/27/22 2252121 Metals
Aluminum (Al) EPA 200.7 ND 50 200 ug/L 12/21/22 12/21/22 2252093 Antimony (Sb) EPA 200.8 ND 6.0 6 ug/L 12/22/22 12/22/22 2252130 Arsenic (As) EPA 200.8 ND 2.0 10 ug/L 12/22/22 12/22/22 2252130 Barium (Ba) EPA 200.7 150 100 1000 ug/L 12/21/22 12/21/22 2252093 Beryllium (Be) EPA 200.8 ND 1.0 4 ug/L 12/22/22 12/22/22 2252130 Boron (B) EPA 200.7 ND 100 ug/L 12/21/22 12/21/22 2252093 Cadmium (Cd) EPA 200.8 ND 1.0 5 ug/L 12/22/22 12/22/22 2252130 Calcium (Ca) EPA 200.7 44 1.0 mg/L 12/20/22 12/20/22 2252044 Chromium (+6) EPA 218.6 ND 1.0 ug/L 12/15/22 12/23/22 2252039 Chromium (Total Cr) EPA 200.8 ND 10 50 ug/L 12/22/22 12/22/22 2252130

Page 1 of 5 ends

Post Office Box 329 San Bernardino, CA 92402 (909) 825-7693 Fax (909) 825-7696 ELAP Number 1088 Exhibit A 5.1.a
Packet Pg. 212 Attachment: RFP - New Grand Well Treatment Design (Award of Contract for New Grand Well Design - CIP 20-010) Sub Project:

Project Manager:

Received:
01/12/23
Clinical Laboratory of San Bernardino, Inc.

Celebrating 50 Years of Analytical Service 1967-2017
Analyte Method Result Units Prepared Analyzed Batch
City of San Jacinto New Grand Well 22L1546-01 (Water) Sample Date: 12/15/22 6:15 Sampler: T. Terrett Rep. Limit MCL Qualifier
Metals
Copper (Cu) EPA 200.7 ND 50 1000 ug/L 12/21/22 12/21/22 2252093 Iron (Fe) EPA 200.7 250 100 300 ug/L 12/21/22 12/21/22 2252093 Lead (Pb) EPA 200.8 ND 5.0 ug/L 12/22/22 12/22/22 2252130 Magnesium (Mg) EPA 200.7 4.5 1.0 mg/L 12/20/22 12/20/22 2252044 Manganese (Mn) EPA 200.7 210 20 50 ug/L 12/21/22 12/21/22 2252093 Mercury (Hg) EPA 200.8 ND 1.0 2 ug/L 12/20/22 12/20/22 2252045 Nickel (Ni) EPA 200.8 ND 10 100 ug/L 12/22/22 12/22/22 2252130 Potassium (K) EPA 200.7 3.5 1.0 mg/L 12/20/22 12/20/22 2252044 Selenium (Se) EPA 200.8 ND 5.0 50 ug/L 12/22/22 12/22/22 2252130 Silica (SiO2) EPA 200.7 30 0.50 mg/L 12/28/22 12/28/22 2253067 Silver (Ag) EPA 200.8 ND 10 100 ug/L 12/22/22 12/22/22 2252130 Sodium (Na) EPA 200.7 32 1.0 mg/L 12/20/22 12/20/22 2252044 Thallium (Tl) EPA 200.8 ND 1.0 2 ug/L 12/22/22 12/22/22 2252130 Vanadium (V) EPA 200.8 ND 3.0 ug/L 12/22/22 12/22/22 2252130 Zinc (Zn) EPA 200.7 ND 50 5000 ug/L 12/21/22 12/21/22 2252093 Calculated Analysis
Hardness, Total (as CaCO3) Calculated 130 6.6 mg/L 12/20/22 12/20/22 [CALC] Total Anions Calculated 3.97 meq/L 12/20/22 12/23/22 [CALC] Total Cations Calculated 4.05 meq/L 12/20/22 12/20/22 [CALC] % difference Calculated 2 12/20/22 12/23/22 [CALC]
Radiochemistry Analyses
Gross Alpha SM 7110C ND 3.0 15 pCi/L 12/19/22 12/20/22 2251131 Gross Alpha Counting Error SM 7110C 0.49 pCi/L 12/19/22 12/20/22 2251131 Gross Alpha Min Det Activity SM 7110C 0.40 pCi/L 12/19/22 12/20/22 2251131 Uranium EPA 200.8 ND 1.0 20 pCi/L 12/19/22 12/19/22 2252026 Volatile Organic Analyses
Vinyl Chloride (VC) EPA 524.2 ND 0.50 0.5 ug/L 12/26/22 12/27/22 2252156 Trichlorofluoromethane (FREON 11) EPA 524.2 ND 5.0 150 ug/L 12/26/22 12/27/22 2252156 1,1-Dichloroethylene (1,1-DCE) EPA 524.2 ND 0.50 6 ug/L 12/26/22 12/27/22 2252156 1,1,2-Trichloro-1,2,2-trifluoroethane EPA 524.2 ND 10 1200 ug/L 12/26/22 12/27/22 2252156 Dichloromethane (Methylene Chloride) EPA 524.2 ND 0.50 5 ug/L 12/26/22 12/27/22 2252156 trans-1,2-Dichloroethylene (t-1,2-DCE) EPA 524.2 ND 0.50 10 ug/L 12/26/22 12/27/22 2252156 Methyl tert-Butyl Ether EPA 524.2 ND 3.0 13 ug/L 12/26/22 12/27/22 2252156 1,1-Dichloroethane (1,1-DCA) EPA 524.2 ND 0.50 5 ug/L 12/26/22 12/27/22 2252156 cis-1,2-Dichloroethylene (c-1,2-DCE) EPA 524.2 ND 0.50 6 ug/L 12/26/22 12/27/22 2252156 Chloroform (Trichloromethane) EPA 524.2 ND 1.0 ug/L 12/26/22 12/27/22 2252156 Carbon Tetrachloride EPA 524.2 ND 0.50 0.5 ug/L 12/26/22 12/27/22 2252156 1,1,1-Trichloroethane (1,1,1-TCA) EPA 524.2 ND 0.50 200 ug/L 12/26/22 12/27/22 2252156 Benzene EPA 524.2 ND 0.50 1 ug/L 12/26/22 12/27/22 2252156

Page 2 of 5 ends

Post Office Box 329 San Bernardino, CA 92402 (909) 825-7693 Fax (909) 825-7696 ELAP Number 1088

5.1.a
Packet Pg. 213 Attachment: RFP - New Grand Well Treatment Design (Award of Contract for New Grand Well Design - CIP 20-010) Sub Project:

Project Manager:

Received:
01/12/23
Clinical Laboratory of San Bernardino, Inc.

Celebrating 50 Years of Analytical Service 1967-2017
Analyte Method Result Units Prepared Analyzed Batch
City of San Jacinto New Grand Well 22L1546-01 (Water) Sample Date: 12/15/22 6:15 Sampler: T. Terrett Rep. Limit MCL Qualifier
Volatile Organic Analyses
1,2-Dichloroethane (1,2-DCA) EPA 524.2 ND 0.50 0.5 ug/L 12/26/22 12/27/22 2252156 Trichloroethylene (TCE) EPA 524.2 ND 0.50 5 ug/L 12/26/22 12/27/22 2252156 1,2-Dichloropropane EPA 524.2 ND 0.50 5 ug/L 12/26/22 12/27/22 2252156 Bromodichloromethane EPA 524.2 ND 1.0 ug/L 12/26/22 12/27/22 2252156 Toluene EPA 524.2 ND 0.50 150 ug/L 12/26/22 12/27/22 2252156 Tetrachloroethylene (PCE) EPA 524.2 ND 0.50 5 ug/L 12/26/22 12/27/22 2252156 1,1,2-Trichloroethane (1,1,2-TCA) EPA 524.2 ND 0.50 5 ug/L 12/26/22 12/27/22 2252156 Dibromochloromethane EPA 524.2 ND 1.0 ug/L 12/26/22 12/27/22 2252156 Monochlorobenzene (Chlorobenzene) EPA 524.2 ND 0.50 70 ug/L 12/26/22 12/27/22 2252156 Ethyl Benzene EPA 524.2 ND 0.50 300 ug/L 12/26/22 12/27/22 2252156 m,p-Xylene EPA 524.2 ND 1.0 ug/L 12/26/22 12/27/22 2252156 cis-1,3-Dichloropropene EPA 524.2 ND 0.50 ug/L 12/26/22 12/27/22 2252156 o-Xylene EPA 524.2 ND 0.50 ug/L 12/26/22 12/27/22 2252156 trans-1,3-Dichloropropene EPA 524.2 ND 0.50 ug/L 12/26/22 12/27/22 2252156 Styrene EPA 524.2 ND 0.50 100 ug/L 12/26/22 12/27/22 2252156 Bromoform EPA 524.2 ND 1.0 ug/L 12/26/22 12/27/22 2252156 1,1,2,2-Tetrachloroethane EPA 524.2 ND 0.50 ug/L 12/26/22 12/27/22 2252156 1,4-Dichlorobenzene (p-DCB) EPA 524.2 ND 0.50 5 ug/L 12/26/22 12/27/22 2252156 1,2-Dichlorobenzene (o-DCB) EPA 524.2 ND 0.50 600 ug/L 12/26/22 12/27/22 2252156 1,2,4-Trichlorobenzene EPA 524.2 ND 0.50 5 ug/L 12/26/22 12/27/22 2252156 Total 1,3-Dichloropropene EPA 524.2 ND 0.50 0.5 ug/L 12/26/22 12/27/22 2252156 Total Trihalomethanes (TTHM) EPA 524.2 ND 1.0 80 ug/L 12/26/22 12/27/22 2252156 Total Xylenes (m,p & o) EPA 524.2 ND 0.50 1750 ug/L 12/26/22 12/27/22 2252156 Surrogate: 1,2-Dichlorobenzene-d4 EPA 524.2 96 % 12/26/22 12/27/22 2252156 Surrogate: Bromofluorobenzene EPA 524.2 85 % 12/26/22 12/27/22 2252156 Semi-Volatile Organic Analyses / EPA 504
Ethylene Dibromide (EDB) EPA 504.1 ND 0.020 0.05 ug/L 12/21/22 12/22/22 2252091 Dibromochloropropane (DBCP) EPA 504.1 ND 0.010 0.2 ug/L 12/21/22 12/22/22 2252091 Synthetic Organic Analyses / 1,2,3-TCP
1,2,3-Trichloropropane SRL ND 12/21/22 2252061
524M-TCP

0.0050 0.005 ug/L 12/20/22
Synthetic Organic Analyses
Endrin EPA 508.1 ND 0.10 2 ug/L 12/29/22 01/03/23 2253085 Lindane (gamma-BHC) EPA 508.1 ND 0.20 0.2 ug/L 12/29/22 01/03/23 2253085 Methoxychlor EPA 508.1 ND 10 30 ug/L 12/29/22 01/03/23 2253085 Toxaphene EPA 508.1 ND 1.0 3 ug/L 12/29/22 01/03/23 2253085 Chlordane EPA 508.1 ND 0.10 0.1 ug/L 12/29/22 01/03/23 2253085 Heptachlor EPA 508.1 ND 0.010 0.01 ug/L 12/29/22 01/03/23 2253085

Page 3 of 5 ends

Post Office Box 329 San Bernardino, CA 92402 (909) 825-7693 Fax (909) 825-7696 ELAP Number 1088

5.1.a
Packet Pg. 214 Attachment: RFP - New Grand Well Treatment Design (Award of Contract for New Grand Well Design - CIP 20-010) Sub Project:

Project Manager:

Received:
01/12/23
Clinical Laboratory of San Bernardino, Inc.

Celebrating 50 Years of Analytical Service 1967-2017
Analyte Method Result Units Prepared Analyzed Batch
City of San Jacinto New Grand Well 22L1546-01 (Water) Sample Date: 12/15/22 6:15 Sampler: T. Terrett Rep. Limit MCL Qualifier
Synthetic Organic Analyses
Heptachlor Epoxide EPA 508.1 ND 0.010 0.01 ug/L 12/29/22 01/03/23 2253085 Hexachlorobenzene EPA 508.1 ND 0.50 1 ug/L 12/29/22 01/03/23 2253085 Hexachlorocyclopentadiene EPA 508.1 ND 1.0 50 ug/L 12/29/22 01/03/23 2253085 Polychlorinated Biphenyls (PCBs) EPA 508.1 ND 0.50 0.5 ug/L 12/29/22 01/03/23 2253085 Surrogate: 4-4'-Dichlorobiphenyl EPA 508.1 106 % 12/29/22 01/03/23 2253085 Dalapon EPA 515.4 ND 10 200 ug/L 12/23/22 12/28/22 2252160 2,4,5-TP (SILVEX) EPA 515.4 ND 1.0 50 ug/L 12/23/22 12/28/22 2252160 Bentazon (BASAGRAN) EPA 515.4 ND 2.0 18 ug/L 12/23/22 12/28/22 2252160 Picloram EPA 515.4 ND 1.0 500 ug/L 12/23/22 12/28/22 2252160 2,4-D EPA 515.4 ND 10 70 ug/L 12/23/22 12/28/22 2252160 Pentachlorophenol (PCP) EPA 515.4 ND 0.20 1 ug/L 12/23/22 12/28/22 2252160 Dinoseb (DNBP) EPA 515.4 ND 2.0 7 ug/L 12/23/22 12/28/22 2252160 Surrogate: 2,4-Dichlorophenylacetic acid EPA 515.4 116 % 12/23/22 12/28/22 2252160 Alachlor (ALANEX) EPA 525.2 ND 1.0 2 ug/L 12/22/22 12/24/22 2252155 Atrazine (AATREX) EPA 525.2 ND 0.50 1 ug/L 12/22/22 12/24/22 2252155 Benzo(a)pyrene EPA 525.2 ND 0.10 0.2 ug/L 12/22/22 12/24/22 2252155 Diethylhexylphthalate (DEHP) EPA 525.2 ND 3.0 4 ug/L 12/22/22 12/24/22 2252155 Di(2-ethylhexyl) adipate EPA 525.2 ND 5.0 400 ug/L 12/22/22 12/24/22 2252155 Molinate (ORDRAM) EPA 525.2 ND 2.0 20 ug/L 12/22/22 12/24/22 2252155 Simazine (PRINCEP) EPA 525.2 ND 1.0 4 ug/L 12/22/22 12/24/22 2252155 Thiobencarb (BOLERO) EPA 525.2 ND 1.0 70 ug/L 12/22/22 12/24/22 2252155 Surrogate: 1,3-dimethyl-2-nitrobenzene EPA 525.2 102 % 12/22/22 12/24/22 2252155 Surrogate: Perylene-d12 EPA 525.2 91 % 12/22/22 12/24/22 2252155 Surrogate: Triphenylphosphate EPA 525.2 97 % 12/22/22 12/24/22 2252155 Oxamyl (VYDATE) EPA 531.1 ND 20 50 ug/L 01/03/23 01/05/23 2301006 Carbofuran (FURADAN) EPA 531.1 ND 5.0 18 ug/L 01/03/23 01/05/23 2301006 Glyphosate EPA 547 ND 25 700 ug/L 12/19/22 12/22/22 2252002 Endothall EPA 548.1 ND 45 100 ug/L 12/21/22 12/22/22 2252079 Diquat EPA 549.2 ND 4.0 20 ug/L 12/20/22 12/22/22 2252046 pH (Lab) was analyzed ASAP but received and analyzed past the 15 minute hold time.

ND Analyte NOT DETECTED at or above the reporting limit

Page 4 of 5 ends

Post Office Box 329 San Bernardino, CA 92402 (909) 825-7693 Fax (909) 825-7696 ELAP Number 1088

5.1.a
Packet Pg. 215 Attachment: RFP - New Grand Well Treatment Design (Award of Contract for New Grand Well Design - CIP 20-010) Sub Project:

Project Manager:

Received:
01/12/23
Clinical Laboratory of San Bernardino, Inc.

Celebrating 50 Years of Analytical Service 1967-2017
Stu Styles
Client Services Manager

Page 5 of 5 ends

Post Office Box 329 San Bernardino, CA 92402 (909) 825-7693 Fax (909) 825-7696 ELAP Number 1088

5.1.a
Packet Pg. 216 Attachment: RFP - New Grand Well Treatment Design (Award of Contract for New Grand Well Design - CIP 20-010)

5.1.b
Packet Pg. 217 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Civil, Water, Wastewater, Drainage, Transportation and
Electrical/Controls Engineering ● Construction Management ● Surveying California ● Arizona
1440 N. Harbor Blvd., Suite 721, Fullerton, CA 92835 | P: 714.459.7957 | F: 714.459.7464 City of San Jacinto | Public Utilities October 25, 2023 595 South San Jacinto Avenue
San Jacinto, CA 92583
Subject: Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
Dear Selection Committee:

Originally built in 1992, with the plan to treat iron and manganese levels was designed for the abandoned 2,000 gallons per minute (gpm) Grand Well has now reached its useful life and can no longer support the production objectives of the system. The new 2,500 gpm Grand Well; completed in 2022, exceeds the capacity of the existing treatment system. The goal for the City of San Jacinto (San Jacinto)is to replace and modernize the facility to increase treatment capacity to 2,500 gpm and minimum treatment levels of 400ug/L for iron and 400ug/L for manganese. Civiltec Engineering, Inc. (Civiltec) is well equipped and ready to provide professional engineering services to San Jacinto in their mission to replace its potable water treatment plant. Our vast experience in production well treatment paired with our company’s design, construction management, and planning efforts across Southern California for several water agencies and districts will support San Jacinto in the completion of a timely and quality deliverable.

Civiltec is committed to providing you with consistent, forward-thinking engineering, and costeffective solutions with integrity. Our team produces reports and PS&E packages by communicating and troubleshooting early to identify and avoid potential construction problems and/or delays.

Civiltec’s decision-making process is based on the consensus of ideas and information to help ensure sound and intelligent recommendations give your project the best chance for success. These processes and expertise in delivering solutions specific to your potable water needs will be instrumental in quality and innovative delivery. Our experience has shown us to be a valued partner to our clients! We look forward to continuing to cultivate a strong relationship with you and delivering the same high quality stands we performed on the Bath Treatment Plant.

I will serve as company representative. I am a Principal in the firm and the Fullerton Branch Manager.

I will be responsible for the firm’s timely response and quality completion and have complete authority to handle all contractual matters, commit Civiltec’s resources, as necessary, and take all action necessary to meet your requests. I’m confident that we are the right firm for this project and extremely excited to serve your community. I can be reached at [email protected] or (714) 459- 7957 with any questions.

Sincerely,
C. Shem Hawes, PE | Principal, Principal Engineer
CSH:tms

5.1.b
Packet Pg. 218 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
New Grand Well Site Potable Water Treatment Plant
October 25, 2023 | Page 1
1) DESCRIPTION OF PROJECT APPROACH
Civiltec’s Project Management Approach
Civiltec follows a simple four-part philosophy to promote the timely and effective completion of all projects; (1) we do our homework, (2) we listen, (3) we commit the best technical and personnel resources at our disposal, and (4) we communicate. This philosophy minimizes the need for amendments to contracts and/or
change orders. The process starts with development of the project understanding and continues with informative
communication throughout the project. Only with a
complete understanding of your goals, the project
requirements, potential utility conflicts and
stakeholder/other agency requirements and concerns can
we prepare what we believe will be the most efficient,
economical and practical work plan. We then design an approach with the best available technical expertise and resources to satisfy all the goals and bring the project to a timely and successful completion.

Quality Assurance/Quality Control (QA/QC)
Civiltec’s project manager, Shem Hawes, is responsible for the oversight, management and implementation of the QA/QC process. All documents, including but not limited to, reports, drawings, sketches, specifications, technical provisions, calculations, etc., are subject to internal QA/QC. Design inputs, such as applicable municipal, county, state and federal codes and standards, contract documents and other applicable quality and technical requirements are reviewed for applicability and incorporated, as needed.

The QA/QC manager will work with Shem and the project engineers to review documents for conformance with applicable standards, accuracy and completeness.

Reviews are documented with initials and dates for the project manager to review and resolve prior to each submittal.

Budget Control
Civiltec maintains a comprehensive library of previous project construction costs. The library includes internal and external engineer’s opinion of probable construction costs. We also utilize recent contractor bid tabulations and the most current construction cost publication for estimating unit costs for bid schedule items.

We utilize the most up to date technologies to manage the production of our projects simultaneously. Whether working for a governmental agency, corporation, or private landowner, we realize that time is money. Project budgets are determined using manhour breakdowns by staff members for each task. Based on man-hour estimates and staff availability, project schedules are established for every task. We utilize Microsoft Project to develop and maintain overall project schedules. These schedules are used in communication with our clients and staff, so all expectations and budgets are met. On schedule projects are on budget projects! We continually stress that point to our clients and team members.

5.1.b
Packet Pg. 219 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
New Grand Well Site Potable Water Treatment Plant
October 25, 2023 | Page 2
Project Understanding
Due to the considerable aging infrastructure of the existing system at the Grand Well site, it is critical for San Jacinto to replace the existing Fe/Mg system. This system has been in place since 1992 and is older than the 20-year useful life spans of similar treatment systems. This poses a risk to supply redundancy and resiliency as the treatment plant may experience upsets that may cause extended shutdowns.

Additional Risks to System Operation:
• Due to the age of the system, replacement parts may be hard to find or may not be supported causing further delays in restarting the system. Operators need to have a unique system understanding to make the system work using workarounds when proper spare materials are unavailable.
• The system uses a substantial amount of unnecessary power by way of excessive head losses during normal production and excessive backwashing sequences. Improvements with a new system will improve power consumption requirements and thus result in lower operational costs over its life.
• The current system has old hydro-pneumatic valves as well. The new system will have electrically operated valves that will result in more resilient operation.
• The Grand Well treatment plant exhibits rusting from the inside causing vessel walls to become thin. San Jacinto has performed numerous repairs on the vessels and has anticipated that failure of the vessels is eminent.
• San Jacinto has also experienced difficulties in obtaining service and support from the treatment system vendors. This condition presents risks to operations and the ability of San Jacinto to deliver a redundant water supply. Newer systems are
supported locally and will provide the necessary service and support to ensure that system challenges are alleviated quickly to mitigate against disruptions.

The new system will be sized to treat 2,500 gpm from the new Grand Well. The Grand Well site contains one reservoir. In addition, the Grand Well site is equipped with an existing wastewater holding tank for treatment plant backwash, a booster pumping station with sufficient capacity to meet system needs, and the existing iron and manganese treatment facility. The new treatment process will provide San Jacinto with a system that can not only handle the additional flow, but also can be taken down for maintenance on redundant treatment vessels while still allowing for uninterrupted water supply to customers from the Grand Well site.

According to the San Jacinto 2018 Water Master Plan a total of four wells are operational having a total of 5,250 gpm capacity. The Artesia Well is over 20 years old and Grand Well is nearing 40 years of service. Considering the recent upgrades to the Grand Well, San Jacinto continues to promote upgrades to modernize its infrastructure. Adding capacity at the Grand Well site by increasing the Aging System
Power Needs
Resiliency
Improved
Condition
Support

5.1.b
Packet Pg. 220 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
New Grand Well Site Potable Water Treatment Plant
October 25, 2023 | Page 3
capacity from 2,000 gpm to a total 2,500 gpm with this treatment will further provide redundancy and resiliency to the total supply portfolio.

Currently, San Jacinto experiences maximum day demand (MDD) conditions at approximately 3,000 gpm with demands expected to increase to 3,500 gpm by the year 2040. Good engineering practices will ensure that if the largest supply source is out of service the remaining production wells have sufficient capacity to meet current and future MDD demands. Assuming the Lake Park Well with a capacity of 2,500 gpm is not in service, production from the remaining wells as follows would provide the needed redundancy to meet these conditions:

Existing System Redundant Supply
• Artesia Well – 1,450 gpm (Manganese levels are near the secondary maximum contaminant levels (MCL) and water from Bath Well is utilized to blend.) • Existing Grand Well Capacity – 700 gpm (Dramatic production loss since installation from 1,350 gpm in 2005 to 700 gpm in 2017.)
• Existing New Bath Well Capacity – 600 gpm (Dramatic production loss since installation from 1,500 gpm in 2004 to 600 gpm in 2017.)
• Current Total Redundant Supply – 2,750 gpm
• Current MDD Demand – 3,000 gpm
• Current Deficient Redundant Supply before Treatment and Wells Constructed – 250 gpm Proposed System Redundant Supply
• New Grand Well and Treatment Capacity– 2,500 gpm
• New Bath System Treatment Capacity – 2,500 gpm
• Total Redundant Supply – 5,000 gpm
• Future MDD Demand – 3,500 gpm
• Excess Redundant Supply when Treatment and Wells Constructed – 1,500 gpm As can be seen in the above analysis, time is of the essence in terms of delivering a solution to secure potable water supply sources and treatment. The improvements proposed at the New Grand Well site with treatment will further bolster San Jacinto’s supply portfolio and ensure that the current deficiency in supply is alleviated. It is important to also consider that well maintenance and operational constraints are ever changing. This may result in well shutdowns, which consequently has created the need and desire to move forward with the design and construction of the treatment plant at the Grand Well site.

Water conservation and minimizing waste is a primary concern to San Jacinto. The new production flow rate will be approximately 2,500 gpm which is a substantial increase over the current 2,000 gpm production rate. Considering these variables, Civiltec will review the potential treatment solutions for consideration in the design development and select the most attractive solution considering capital cost, footprint, product availability, product delivery schedule, system support, and operations and maintenance costs over a 20-year time horizon.

Lastly, the production wells have elevated iron and manganese levels in the groundwater. There is a secondary water quality MCL for iron and manganese. Plus, the heavy metals are hard on equipment

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Packet Pg. 221 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
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and cause discoloration to home fixtures. The Artesia, Grand, and Bath Wells are impacted by a greater or lesser extent with iron and manganese contamination. Lake Park Well does not currently exhibit levels of contamination that would necessitate treatment yet considering that all wells pull water from the same basin, the risk for contamination in all wells is high. The proper understanding of these risks in preparation and planning of improvements to mitigate all these risks is important.

This project will develop plans and specifications for a new iron and manganese removal treatment facility. Treatment through filtration is proposed to ensure that water quality from the well meets the State Water Resources Control Board-Division of Drinking Water (DDW) requirements for drinking water and improvements to the aesthetic appearances. Disinfection of the well water is accomplished with a bulk sodium hypochlorite chemical feed system consisting of a packaged pumping system, bulk storage tank, and chlorine residual analyzer/controller. The well is connected to the San Jacinto SCADA system and spread spectrum radio links remotely to monitor the site.

Due to the conditions present in the new system configurations, the Grand Well discharge system will experience additional head loss as water from the well is diverted from its current point of discharge into the existing reservoirs. With the new system, an additional 90-feet of head may be experienced.

Piping will extend from the well to a connection
with the proposed treatment facility.

Considering that there are numerous vendors
with expertise in delivering iron and
manganese removal systems, Civiltec will
prepare a design with general parameters for
selecting and procuring this equipment. This
approach includes review of various treatment
solutions to verify the efficiency of the proposed
media and to pre-purchase the treatment
equipment through a qualitative and
quantitative selection process. Other vendors
will be considered in this selection process to
ensure that the best value solution is delivered
to San Jacinto.

The removal of iron and manganese from
potable water supplies is affected by various
chemical and physical characteristics of the water. These characteristics are interrelated, and an accurate and complete water analysis is essential to identify potential problems.

Some factors that affect the iron and manganese removal include the following:
• Time
• pH
• Temperature
• Total Organic Carbon (TOC)
• Dissolved Oxygen
• Ammonia
• Carbon Dioxide
• Langelier Index
Single Vessel FE/MN Treatment System

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Chemical addition of sodium hypochlorite will be introduced to oxidize the iron and any manganese present in the water. Considering the chemical concentration of iron present in the water matrix a dosing of chlorine will be required for its oxidation. Reviewing the water quality analysis, the presence of organic material is minimal in the water matrix as indicated by the TOC concentration results.

An additional 0.5 mg/L would be dosed to maintain chlorine residual. Therefore, the oxidation demand for sodium hypochlorite is anticipated to be significant while leaving an appropriate residual in the treated water flow. Considering it is expected that the existing sodium hypochlorite dosing system does not have sufficient size and capacity to perform iron and manganese oxidation.

Our effort has considered the inclusion of a sodium hypochlorite storage and metering system, which consists of a tank and metering pumps, are found to be deficient.

Backwash recovery and production is considered in our efforts and will be sized to accommodate the backwash water generated during normal operations. The backwash system depending on the ultimate option selection will include a backwash supply pump or flow control valve of adequate capacity to fluidize the bed and achieve backwash. Backwash water will be conveyed to the existing backwash recovery tank of sufficient size to accommodate backwash and any rinse water needed.

We will specify the configuration of the tank and analyze the options presented by the equipment vendors to include a means to decant the water to recover over 99% of the utility waters generated during filter backwash. The solids settled in the tank will be collected and conveyed via gravity to the existing sludge drying beds or the nearest sewer system. A recovery pump having approximately 100 gpm capacity will be included in the equipment vendor package for return of clarified water to the filtration system.

In summary, the improvements proposed for the facility will incorporate the design of basic site civil improvements at the well site, piping configurations, chemical dosing equipment as needed, backwash supply, backwash storage if needed, backwash recovery pumps, a sewer connection, and treatment system improvements at the well site. The existing property will be improved with a new steel recovery tank, reaction, and treatment vessels, return booster pumps, backwash booster pumps, sludge mixing system, a new steel metal building, new electrical service, a new power supply system, new process piping, site improvements and Grand Well equipment. A media filtration system will be considered in the design effort to ensure implementation of an appropriate removal method for ultimate drinking water purposes. This equipment shall be incorporated into the overall design of the site and process coupled with the appropriate chemical dosing for iron/manganese removal and solids handling.

Civiltec will prepare improvement plans that design and engineer the necessary civil, structural, electrical, and mechanical elements to incorporate this equipment in the treatment process with the assumption that the ultimate equipment and media will be selected and determined during the initial design phases. These systems will be incorporated into the mechanical and structural design. Our effort also considers that the system will be supported through operation of backwash supply and recovery systems and that waste generated during backwash will require sampling prior to discharge to the sewer connection. Water generated during the backwash and rinse process will be clarified in a recovery tank and solids separated from the process will be fluidized and metered to the existing

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Packet Pg. 223 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
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sludge drying beds with alternate provisions to waste to the existing sewer system. Rinse and backwash water may be recovered and utilized in the treatment process.

The primary objective of our design will be to address the following:
• Design of a new pumping, piping, instrumentation, and electrical systems from the new well and convey water to the new treatment plant and new backwash supply pump system. Water will be directed from the well pump to the new treatment plant. After treatment the treated water will be conveyed to the existing reservoir. It is desired that all water from the Grand Well will be conveyed to the treatment system, which may incorporate an automatic blending system and mixing connecting back into the treated water pipeline. • Review of existing electric load and upgrade service center. This power supply will be coordinated with new panels provided for the new treatment plant system components in the new building as space will be available in this area to accommodate circuitry for the new pumping equipment and filtration system. Civiltec will prepare the design and coordinate with San Jacinto to ensure that the service connection provided for the well is adequate.

Included in our efforts, we will perform an analysis of the load capacity of the new motor control center to determine that this system be designed to accommodate the additional loading from the new treatment system, production well, pumps and ancillary components. • Design and engineering of the structural improvements that will support the treatment vessels, filter vessels (two tanks conceptualized) backwash water tank (one tank conceptualized), valve trees, piping manifolds, control panels, control panel shade structures, backwash supply pump, wash water rinse recovery pumps and air compressor. • Design of electrical power facilities will support operation of the new iron and manganese removal system including the systems and instruments identified in the above bullet, control systems, convenience power, grounding building lighting, and site lighting. • Design of the below and above grade piping manifolds and supports that will convey water to and from the treatment facility, chemical metering solution lines, and above grade air supply piping.
• Design of the final site improvements including the paving, grading, drainage, and demolition of the existing facilities.
• Design of a new liquid chemical system (sodium hypochlorite) will be placed within a new prefabricated fiberglass building. The system will include a chemical metering pump to dose bulk sodium hypochlorite to the system and a new chemical storage tank having adequate capacity to store a minimum of two weeks of chemical under maximum flow conditions. • Design of a new steel metal building to house the treatment vessels, electrical room, and new bathroom.

Scope of Work
Civiltec’s scope of services have been itemized in Attachment A. Our basic approach has been developed to meet secondary MCL standards for iron and manganese if no options are needed.

Task 1 – Preliminary Design Report
Civiltec will prepare a preliminary design report presenting the design basis considering a review of the existing documentation prepared by San Jacinto. This report will include a preliminary layout,

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design criteria, hydraulic profile, process flow diagram and permitting issues. Specific tasks are identified in the following paragraphs.

A. Meet with San Jacinto management and staff to formalize design criteria, discuss design issues and schedules and obtain available water quality data, CAD files, plans or documents that they may have in its possession relative to the project.

B. Perform a complete utility and data research of the site. Our objective is to obtain all record information available for the site including record drawings of the site improvements, boundary information, aerial photographs, vertical and horizontal control, title records, geologic data, and geotechnical report.

C. Establish the control survey points consisting of locating existing survey monuments and pick up of any relevant features along the way. Civiltec will establish control throughout the project using established benchmark and centerline tie information as previously established for the site by San Jacinto.

D. Prepare a base map of the site based on a topographic survey performed by Civiltec and obtain existing improvement plans from San Jacinto in the vicinity of the proposed treatment system pad, to establish horizontal and vertical control for construction and to supplement record data.

Prepare a complete base map of the proposed treatment system site utilizing the survey data and the San Jacinto record maps.

E. Review existing water quality test results. This information will be utilized to conceptualize the water treatment system design.

F. Prepare a site layout showing the treatment system facilities, pump station, disinfection facilities, bypass station including preliminary pad plans and elevations identifying space requirements for the treatment systems, and piping and appurtenant improvements. The layouts will also address the need for various site mitigation improvements including preparation of a Water Quality Management Plan and associated permanent best management practices for treatment of site run-off.

G. Perform subsurface exploration, laboratory testing of sampled soils to determine condition of soil, bearing capacity and settlement, through our geotechnical subconsultant. A final geotechnical analysis report will be prepared with the recommendations for site grading and seismic site-specific conditions.

H. Perform a seismic and lateral load analysis of all major pieces of equipment to determine necessary improvements.

I. Review the hydraulic capacity of the existing production wells and review and analyze the ability of the well to deliver the necessary power to the system for conveyance of water through the proposed treatment system to their connection with the distribution system and backwash supply impacts on the existing system if water is to be supplied from the distribution system.

J. Solicit cost and performance information from equipment vendors for the treatment systems.

Perform an analysis and evaluations of iron and manganese treatment equipment systems and improvement alternatives studied and prepare a recommendation for consideration. Ultimately an evaluation will be performed, and selection made such that the design is tailored around the selected treatment solution. Evaluation activities will focus on the following criteria:

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Packet Pg. 225 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
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• Operability
• Installation Cost
• Equipment Cost
• 20-Year Present Value Operation and
Maintenance
• Experience
• References
• Warranties
K. Submit a preliminary design report summarizing the findings of the analysis and discussions performed under this task. Recommend a final location of the new treatment and pumping systems based on input from San Jacinto. The report will describe the treatment process, design assumptions, operating conditions, water quality information and confirmation of conformance with potable water quality requirements. The report will contain a summary section, conclusions and recommendations along with all the backup support data and be prepared at the 80% and 100% level. We will meet with San Jacinto to discuss the report, remaining project issues and initiating the design phase.

L. Provide project management for all phases of the design development and incorporate the preparation of monthly project schedules (more often as deemed necessary) to track progress and achieve successful completion of tasks while staying within budget. Our project management plan consists of identifying project milestones, efficiently navigating through project issues, communicating routinely with San Jacinto in meetings and conference calls, and defining objectives for project execution. As partners, San Jacinto and Civiltec, can achieve the goals established for design completion as expressed in our proposal. We will prepare monthly reports to accompany our invoices along with the schedule. The cost of these efforts is considered in various other tasks of our proposal.

Task 2 – System Final Design
Following approval of the preliminary design report, Civiltec will produce plans and specifications for civil, electrical, mechanical, structural, instrumentation, and all other aspects of the project. Final plans and specifications will be prepared in compliance with the preliminary design report and established design criteria for site improvements, treatment, and process piping systems to be contained on the foundation slab, and structural improvements and calculations. The drawings will be created in AutoCAD 2019 for Windows in Civil3D on 24-inch x 36-inch size sheets. The site design drawings will identify grading, drainage, mechanical, underground piping on the site, and structural improvements necessary for the design effort. Civiltec will ensure that all input and output signals for the design are included in the communications and that necessary power is distributed to required system components.

A. Design Submittal Phases. We propose to provide three submittals for final approval of the plans and specifications. The following list identifies the key submittals, meetings and design information proposed for each phase of the designs:
• 50% Design. Submit complete designs and plans, specifications table of contents document.

Meet to discuss approximately one week after submittal. • 90% Design. Submit complete designs and plans, first draft of complete specifications document, a narrative of progress addressing outstanding issues and design completion.

Meet to discuss approximately one week after submittal. • 100% Design. Submit complete drawings and specifications document reflecting 90% design review corrections from San Jacinto, Los Angeles County Sanitation District, Regional

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Water Quality Control Board and DDW for final approval by San Jacinto. Meet when submitted to expedite approval.

B. Technical Specifications. Prepare detailed technical specifications and special provisions to support the drawings and complete the elements of the project. Integrate existing San Jacinto Standard Specifications and Standard Drawings where applicable. Incorporate latest San Jacinto front-end contract documents and general provisions. Develop necessary project specific special provisions. Provide a table of contents for the 50% submittal, and technical specifications and special provisions for the 90% and 100% submittals.

C. Schedule and Opinion of Costs. Prepare a preliminary construction schedule and an engineer’s opinion of costs for review and use by the San Jacinto.

Civiltec will provide completed, original, signed Mylars and original specifications for use by the contractor and San Jacinto for the construction of the plant and develop the request for proposal and construction documents for San Jacinto to review and approval.

Task 3 – Bidding Services and Selection of Construction Contractor Civiltec will assist San Jacinto in the bidding and award of the contract documents, which includes:
• Answering Contractor’s Questions
• Issuing Addenda
• Attend a Pre-Bid Meeting with
Potential Contractors
• Reviewing the Bids/Verifying
Contractor References
• Assisting San Jacinto in
Recommending Award of Contract
Task 4 – Permitting
Civiltec will submit plans and specifications for review and permitting to San Jacinto and through various required agencies at 90%. We will make the required corrections to the submittal until approval is obtained. The permit plan check fee is not included in our budget. Civiltec will also assist San Jacinto with submittal of plans and design memo to DDW to obtain the Permit Amendment to Operate. We will provide data to support San Jacinto in its efforts to complete the application to amend the Permit to Operate.

Task 5 – Construction Support
A. Attend a preconstruction meeting under supervision of the construction manager. Distribute agenda and minutes to project team.

B. Attend regular teleconference meetings with San Jacinto, observer, contractor and participating outside consultants and agencies.

C. Obtain, manage, and review shop drawings, manufacturer's submittals and safety instructions on each phase of the work. Continually track progress of submittals and approvals to ensure contractual compliance. Monthly reports on status of submittals will also be issued.

D. Prepare supplementary sketches and details as required to resolve field construction issues, respond to requests for information, clarification, and changes requested by San Jacinto.

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E. Arrange and conduct the final observation of work placed into service to be witnessed by the project team. Prepare a “punch list” of all items to be completed by the contractor to obtain final completion and ensure all items are completed.

F. Ensure adequacy of the contractor’s as-built drawings and completeness of the drawings. Update the record drawings from field documentation and issue official as-built drawings to San Jacinto. 2) DESCRIPTION OF EXPERIENCE
Developing strong working relationships with our clients is part of Civiltec’s mission and vision.

Repeat client work represents 85% of our workload. Throughout the past 5 years, we averaged 200 new projects per year. Projects range in size from small to large and have included iron magnesium treatments and experience with several vendor’s including those for Pureflow, Layne, and Filtronics.

This wealth of successful experience, primarily for municipalities, state and federal agencies, demonstrates our ability to deliver projects with complete client satisfaction. Our reputation and the quality of our work is paramount to us. Feel free to contact any of the references included with our select relevant project experience to verify our dedication to providing unique, gainful solutions.

Bath Well Potable Water Treatment Plant
Client: San Jacinto | 595 S San Jacinto Avenue, San Jacinto, California Reference: Caleb Hargis, Administrative Analyst | (951) 487-7330x351 | [email protected] Cost: $294,265.00 | Design Dates: August 2022 – June 2023 | Construction Dates: June 2023 – June 2025 (est.) Civiltec, led by Shem Hawes, PE, developed PS&E for the potable water treatment plant at Bath Well site. Originally built in 1992, this plant was designed to treat iron and manganese levels and the Bath and Artesia Wells. The plant was beyond its operational lifespan and was a goal of San Jacinto to replace and modernize the facility and increase its treatment capacity to 2,500 gpm and provide minimum treatment levels of 200ug/L for iron and 200ug/L for manganese.

Bluff Street Treatment Plant Upgrades
Owner: City of Norco | 2870 Clark Avenue, Norco, California; Client Pureflow Filtration Division | 6739 Washington Avenue, Whittier, California Reference: Chad Blais, PE, Public Works Director | (951) 270-5678 | [email protected] Patrick Kennedy, Project Manager | (562) 945-3425 | [email protected] Cost: $3,817,876 | Design Dates: June 2017 – April 2018 | Construction Dates: February 2019 – October 2019 As part of the expansion of the existing 1,000
gpm arsenic, iron, and manganese treatment
system to a 4,000 gpm, Civiltec designed site
civil improvements, piping configurations,
chemical dosing equipment, backwash supply
pumping, modification of the backwash storage
tanks, backwash recovery pumping, a sludge discharge connection and treatment system improvements at the existing treatment site.

The existing electric load and service center was upgraded for additional load due to new additional booster pumps. The previous chemical feed system was demolished from the masonry building and a new electrical switchgear and control was relocated into the existing masonry building. This power supply was coordinated with new panels provided for the new treatment plant system components in the existing masonry building as space was available in this area to circuitry for the new backwash supply and recovery pumping equipment and filtration systems.

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Packet Pg. 228 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
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The electrical power facilities supported operation of the existing and new arsenic, iron and manganese removal system including the systems and instruments. A new liquid chemical system (sodium hypochlorite, sulfuric acid, sodium hydroxide, ferric chloride) was designed under a new canopy and included the chemical metering pumps to dose chemicals to the treatment system and new chemical storage tanks with the adequate capacity to store a minimum of 2 weeks of chemical under maximum flow conditions. California Environmental Quality Act and supporting documents were prepared and filed with the county and state.

Well No. 12 Water Treatment System
Clients: City of Santa Fe Springs | 11710 Telegraph Road, Santa Fe Springs, California Reference: Noe Negrete, PE, Director of Public Works/City Engineer | (562) 868-0511 | [email protected] Cost: $3,794,395.00 | Design Dates: April 2016 – September 2017 | Construction Dates: October 2017 – June 2018 Civiltec designed a new iron, manganese, hydrogen sulfide and color removal water treatment system for Well No. 12. This well can produce groundwater at 2,000 gpm; however, the well was inoperable due to high concentrations of arsenic, iron, manganese, hydrogen sulfide and color, all of which exceed the MCLs established by the DDW under the California State Water Resources Control Board.

The new water treatment system is designed to reduce arsenic, iron, manganese, hydrogen sulfide and color to levels that are at 80% of their respective MCLs. The new treatment system incorporated basic site civil improvement design to ensure that access is not restricted around the well site. Piping was reconfigured to convey water toward the new water treatment system for treatment and then pumped to the Santa Fe Springs distribution system.

Bell Ranch Desalter Treatment Plant Concept Study
Clients: DeSal Water Co., LLC | 2291 N Patterson Road, Oxnard, California Reference: Dave O. White, Jr., Project Manager | (805) 479-4305| [email protected] Professional Service Dates: (Study) August 2014 – September 2015 For over two decades, poor-quality brackish water from discharges upstream have infiltrated the Bell Ranch area, causing the groundwater elevation to rise over 200 feet, even during record drought. The upstream discharge has been contaminating the Bell Ranch groundwater with high levels of chlorides (salts) and rendering this abundant groundwater unusable. By partnering with American Water to establish and operate the desalination facility and working with the Calleguas Municipal Water District’s (CMWD) Salinity Management Pipeline (SMP) for the disposal of the chloride concentrates, the Bell Ranch Desalter can supplement the area’s water portfolio with a sustainable, local source.

Civiltec studied three potential sites and prepared concept plans for the brackish groundwater treatment system. The facility pumps and treats approximately 9,000-acre feet per year (AFY) using reverse osmosis (RO) technologies, with the ability to safely increase demand to 12,800 AFY.

Conservative estimates indicate that approximately 7 million gallons per day of high-quality drinking water could be produced from the Bell Ranch Desalter. The desalter plant improves local groundwater that is not suitable for potable or agricultural use by removing salts and other contaminates through a state-of-the-art RO filtration system. Once treated, the water is provided to

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CMWD for distribution through their existing water system to Camrosa Water District, parts of Simi Valley and Thousand Oaks, as well as to some local agricultural users.

The chloride concentrates resulting from desalination are discharged into the CMWD SMP, an integral part of the Las Posas Basin Specific Plan. This pipeline, already in place from Bell Ranch to Port Hueneme, carries the discharge to sea in accordance with strict environmental and regulatory standards. QC of both the discharge and drinking water is monitored by the CMWD to comply or exceed all state and federal regulations.

Well No. 13 Treatment System Study
Clients: Jurupa Community Services District (JCSD) | 11201 Harrel Street, Jurupa Valley, California Reference: Moustafa Aly, Water Operations and Facilities Manager | (951) 685-7434 | [email protected] Professional Service Dates: February 2019 – June 2019
JCSD wanted to explore solutions for the design of a biological treatment system at groundwater Wells 13 and 6 in response to rising nitrate levels. Civiltec performed an analysis to find the fundamental benefits and drawbacks of each alternative as a treatment solution. This included preparation of an alternatives memo to discuss, analyze and compare biological and ion exchange (IX) nitrate treatment systems. The alternatives analysis compared one IX system from Evoqua and two different biological systems from Microvi and AdEdge. The analysis considered the treatment processes, design criteria, footprint, operation and waste requirements, and capital and operating costs associated with each system.

Based on a technical review of the treatment alternatives explored, Civiltec recommended that JCSD install the Micovi Denitrovi™ System for nitrate removal at Well 13 and blend with water from Well

6. The Microvi Denitrovi™ System provided several benefits, including: a fixed microorganism population, no concentrated residual waste stream, and required less frequent backwashes and generates less wastewater than the Biotta® system offered by AdEdge. DDW issued a final acceptance of the Microvi Denitrovi™ technology, which has also received the NSF/ANSI 61 consumer safety certification. Microvi’s Denitrovi™ technology can be adapted to eliminate many groundwater pollutants – including contaminants such as perchlorate, Chromium-6, and uranium. In fact, Microvi has a line of over two dozen technologies that are almost universal in their applications for public water agencies, water companies, and others with water treatment needs.

Chino Desalter II Treatment Plant Air Stripper
Clients: Chino Basin Desalter Authority | 2151 S Haven Ave., Suite 202, Ontario, California Reference: Tom O’Neil, General Manager/CEO | (909) 218-3729 | [email protected] Cost: $2,891,632.73 | Design Dates: August 2018 – January 2020 | Construction Dates: August 2020 – May 2021 To comply with Cleanup and Abatement Order (CAO), Remedial Action Plan (RAP) and DDW standards, the existing decarbonation system was modified with an air stripper system to remove trichloroethene (TCE) from the groundwater treated at the Chino Desalter Authority Desalter II Treatment Plant in Mira Loma. Civiltec evaluated the existing treatment process in relation to TCE removal, as well as determined and designed the necessary modifications to the system to achieve removal of TCE via air stripping to an effluent concentration that meets the requirements of the CAO, RAP and state and Federal drinking water standards. The improvements at the plant replaced the existing decarbonator towers and installed three new air stripping towers with a new slab

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Packet Pg. 230 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
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foundation. The maximum capacity for two of the air strippers is 8,680 gpm, since only a minimum of two air strippers are required to remove TCE.

Civiltec’s design phase included site reconnaissance, field investigation and potholing; water and air quality calculations and evaluation; treatment process analysis and design; geotechnical investigation; constructability analysis; project phasing planning to maintain existing plant operation throughout construction; preparation of construction drawings, specifications, and estimates; regulatory permitting assistance with South Coast Air Quality Management District and DDW; and engineering services throughout the bidding and construction process.

Well No. 16, 1,2,3-Trichloropropane (TCP) Treatment System Clients: R.C. Foster Corporation| PO Box 77055, Corona, California Reference: Robert C. Foster, CEO | (951) 738-8211 | [email protected] Cost: $657,844 | Professional Service Dates: July 2017 – August 2017 The Chino Well 16 supplies water to the residents of the southern eastern part of Chino. The water quality results from the well show a TCP concentration of 29.3 parts per trillion. The year before, the DDW recommended a MCL at 5 parts per trillion. Since the results were well above the recommended MCL, Chino needed a treatment solution for this carcinogen. Civiltec provided the necessary designs and calculations for the treatment plant.

Civiltec designed the anchor bolt and slab for seismic to support one pair of liquid granular activated carbon (LGAC) Model 10 vessels, providing a concrete foundation. Each vessel contains 20,000 pounds of carbon. The system can treat 800 gpm of water. Civiltec also prepared a prospective pre-filter system for the water.

The pair of LGAC vessels have been constructed and are displaying the best results. The levels of TCP are showing lower than the MCL the DDW recommended, ensuring customers and residents with healthy and safe water.

Benson and East Side Well Temporary TCP Treatment System Clients: R.C. Foster Corporation | PO Box 77055, Corona, California Reference: Robert C. Foster, CEO | (951) 738-8211 | [email protected] Cost: $4,948,890.66 | Design Dates: August 2017 – December 2017 | Construction Dates: October 2017 – January 2018 The Chino East Side and Benson Wells are one of the few remaining wells still operating for Chino. The water quality results from Chino water sources show an average TCP concentration of 47 parts per trillion. The year before, the DDW recommended a MCL at 5 parts per trillion and this regulation were set to go in effect January 2018.

Since the results were well above the recommended MCL, Chino needed an immediate treatment solution for this carcinogen.

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Packet Pg. 231 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
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Civiltec designed the anchor bolt and slab for seismic to support four pairs of LGAC Model 10 vessels, providing a concrete foundation. Each vessel contains 20,000 pounds of carbon. The system can treat 3,500 gpm of water. Civiltec also prepared a prospective pre-filter system for the water.

The pair of LGAC vessels were constructed just as the regulations came in place and are displaying the best results. The levels of TCP are showing lower than the MCL the DDW recommended, ensuring customers and residents with healthy and safe water.
3) PROJECT TEAM & KEY PERSONNEL
Our personnel are experienced surveyors, public works engineers, construction managers and qualified observation staff with combined 312+ years of technical experience. Key staff proposed will not be reassigned or replaced without your prior written authorization. Civiltec is committed to building the right team for each project, tailored to your specific needs.

C. Shem Hawes, PE | Project Manager
Expertise = Wastewater & Water
Registration: Professional Civil Engineer California No. 69578 Education: B.S. Civil and Environmental Engineering, University of Utah, 2002 Shem is a Principal of Civiltec and has authority to commit all Civiltec’s resources as necessary and take any action necessary to meet your requests. Shem has 21+ years (16+ with Civiltec) of water and wastewater experience. During his tenure at Civiltec, he has been integral in developing relationships with clientele and interacting at multiple levels with business partners and owners to develop solutions for water, wastewater, and public works projects. He has been the responsible engineer for hundreds of unique planning, design and analytical projects while acting in the role of project manager and/or senior engineer. He has also prepared numerous studies and analysis for several projects requiring environmental review.

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Packet Pg. 232 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
New Grand Well Site Potable Water Treatment Plant
October 25, 2023 | Page 15
Water engineering experience includes the planning, design and construction management of water facilities including pipelines, booster pump stations, reservoirs, and water treatment facilities. Shem has prepared design reports, UWMPs, master plans, drought contingency plans, directed modeling efforts for distribution facilities, developed operations and maintenance manuals, prepared permits through the Department of Public Health and created process and instrumentation diagrams. Shem also heads up our PFAS treatment efforts including media determination, cost benefit, site planning, design of plants, start up and operations.

W. David Byrum, PE | Principal-in-Charge, QA/QC Manager Expertise = QA/QC Manager for Water & Wastewater
Registration: Professional Civil Engineer California No. 43296 Education: B.S., Mechanical Engineering, University of California, Los Angeles, 1977 David is President and Principal Engineer of Civiltec. He is responsible for the overall management of Civiltec. David has 45+ years (31+ with Civiltec) of experience as a systems planner, design engineer, project manager, principal engineer, and construction manager. He is an expert in the planning and design of water distribution and transmission pipelines, water treatment plants, booster pumping stations, steel and concrete reservoirs, groundwater wells, specialty valving stations, wastewater lift stations, flow equalization stations, wastewater treatment plants, storm drains and street improvement projects. He also prepares regulatory agency compliance reports and technical studies to ensure water purveyors remain in compliance with current regulations. David serves as an expert witness and has been involved in several cases centered on water industry issues, including the Chromium 6 Pacific Gas and Electric case for 6 years.

Steven Walker, PE | Treatment Project Engineer
Expertise = Water & Wastewater
Registration: Professional Civil Engineer, California No. 86693 Education: B.S., Environmental Engineering, University of Florida, 1999 Steven has 23+ years (3+ years with Civiltec) of experience in all aspects of planning, design, and construction oversight of municipal water systems. His experience includes treatment, conveyance, pumping and storage systems. His planning experience includes computerized hydraulic modeling and construction cost estimates of present and future system needs. His background in construction oversight and startup and testing of pumping systems brings the added value of being able to aid in trouble shooting anomalous operational difficulties.

Sanjay Kumar Verma, PE | Structural Project Engineer
Expertise = Water & Wastewater
Registration: Professional Civil Engineer, California No. 68635 Education: B.S., Civil Engineering, Birsa Institute of Technology, Jharkhand, India, 1990 Sanjay has 32+ years (2+ years with Civiltec) of engineering experience. He brings a wealth of world engineering skills and specializes in civil and structural design of projects big and small as well as construction management. His vast knowledge includes water and wastewater plants, storage tanks, pipelines, pump stations, reservoirs, renewable energy facilities, LNG, seismic and wind analysis, structural analysis, roadways, and paving, grading and drainage site design. Projects have included reviews and preparatory design plans, calculations, specifications, cost estimation, procurement support, construction phase support, and client, contractor and subconsultant coordination.

Structural experience includes evaluation and retrofit design of existing plant structures and

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Packet Pg. 233 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
New Grand Well Site Potable Water Treatment Plant
October 25, 2023 | Page 16
foundations, pre-stressed and post-tensioned structural design, load calculations, new structure analysis and design, steel structure seismic detailing, and various equipment foundation designs.

Heber Torres, PE | Electrical Project Engineer
Expertise = Electrical
Registration: Professional Electrical Engineer, California No. 19970 Education: B.S.E.E., Electrical Engineering, University of Texas, 2000 Heber has 20+ years (1+ years with Civiltec) of extensive electrical and instrumentation design and project management experience in the water/ wastewater industry. His skillset is predominately within the development of electrical design plans and specifications, control panel fabrication drawing design, analysis, and design of wireless communication systems, providing arc flash and coordination studies, lighting/photometric plans, as well as electrical safety procedures per NFPA 70E requirements. Heber is a methodical, budget conscious, and knowledgeable engineer and has worked on electrical design, arc flash analysis, and various other projects throughout Arizona, California, Nevada, and Texas.

Alec Escamilla, PE | Project Engineer
Expertise = Wastewater & Water
Registration: Professional Civil Engineer California No. 95521 Education: B.S., Civil and Environmental Engineering, Brigham Young University, 2020 Alec has 8+ years (3+ years with Civiltec) of engineering and construction experience. Primary responsibilities are project management of water facilities, including booster pump stations, water treatment facilities, and wastewater projects. He has contributed to preliminary design reports and operations and maintenance manuals on a variety of projects. He also has experience in DDW permitting. He has worked as a concrete inspection and laboratory technician, as a general contractor on a multi-million-dollar roadway project, and as a design engineer and owner's representative on multiple projects.

Hao Liu, EIT, PhD | Sr. Staff Engineer
Expertise = Civil, Water, & Wastewater
Registration: Engineer-in-Training No. 152555
Education: PhD, Civil Engineering, University of California, 2015 | MBA, Westcliff University, 2015 | M.S., Environmental Engineering, University of California, 2010 | B.S., Water and Wastewater Engineering, Tongji University, 2009 Dr. Liu has 7+ years (1+ year with Civiltec) of experience in civil engineering design that includes basis-of-design reports, hydrology/hydraulic reports, low impact development reports, stormwater pollution prevention plan reports/manuals, reviewing as-builts, surveys, soil reports and title reports, plans for construction details and specifications, and agency coordination for easements and permitting. He also has hydrology research experience, university teaching experience and did his dissertation on “Frameworks for Assessing Error Heteroscedasticity of Satellite Precipitation and Extracting Spatiotemporal Variability from Precipitation Data.” He has been published in the Journal of Hydrometeorology and the Journal of Hydrology.

SUBCONSULTANTS
Leighton Consulting, Inc. (Leighton), a California corporation founded in 1961, provides geotechnical engineering and environmental assessment services, with expertise in transportation and infrastructure projects. With over 54 years of experience in southern California, Leighton has an unsurpassed comprehensive understanding of the geotechnical conditions, as well as federal, state,

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Packet Pg. 234 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
New Grand Well Site Potable Water Treatment Plant
October 25, 2023 | Page 17
and local regulations. Leighton develops pertinent geotechnical explorations to define the geologic properties, evaluate the subsurface conditions with respect to the proposed project, and provide geotechnical recommendations for design and construction. Leighton has completed many projects funded through Federal Surface Transportation – Local Funds and is familiar with the California Department of Transportation (Caltrans) Local Assistance Procedures Manual. Leighton’s staff of 175 is in eight southern California offices, including our Irvine headquarters; Los Angeles; Temecula; Palm Desert; San Diego; Santa Clarita; and Ventura.

Leighton’s Irvine office will take the lead in providing the required services for this project.

Leighton’s team has the right experience, California licensing and certifications to manage and successfully complete the project. Leighton’s Irvine office is equipped with Caltrans approved laboratory with a current, reviewed, and approved Quality Control Manual. Leighton has also an internal Quality control Manual that applies to all relevant office and fieldwork.

AVAILABILITY TO BEGIN WORK
Civiltec has immediate staff availability to begin
this project (averaging 20-50% availability) and see
it through completion. We are committed to
providing qualified technical resources to you
throughout the duration of this contract. To ensure
project resource availability we conduct weekly
project manager meetings to review project status
and resource utilization.

Key Personnel Availability
Shem Hawes, PE 30%
W. David Byrum, PE 15%
Sara Canche 20%
Heber Torres, PE 25%
Sanjay Verma, PE 30%
Steven Walker, PE 25%
Alec Escamilla, PE 30%
Hao Liu, EIT, PhD 30%

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Packet Pg. 235 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
New Grand Well Site Potable Water Treatment Plant
October 25, 2023 | Page 18
5) ANTICIPATED DELIVERY TIME FOR COMPLETED PS&ES
We utilize the most up to date technologies to manage the production of projects simultaneously. Based on man-hour estimates and staff availability, project schedules are established for every task using Microsoft Project. These schedules are used to communicate with our clients and staff, so all expectations and budgets are met. On schedule projects are on budget projects! The following proposed schedule is based on our similar experience and our understanding of your project milestones.

Schedule shortened along the time line to show progress only through Bidding Phase.

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Packet Pg. 236 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Proposal for Development of PS&E for
New Grand Well Site Potable Water Treatment Plant
October 25, 2023

ATTACHMENT A

PROJECT SHEET AND CALCULATIONS ACCOUNTING

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Packet Pg. 237 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Responsible Party Project Phase Project Phase

PRELIMINARY AND FINAL ENGINEERING AND DESIGN
Hydrology Calcs for Site Civiltec F PDR
Research Civiltec F PDR
Gas Civiltec F PDR
Electric Civiltec F PDR
Storm Drain Civiltec F PDR
Sewer Civiltec F PDR
Parcel Map Civiltec F PDR
Title Report Civiltec F PDR
Easement Civiltec F PDR
Boundary Mapping Civiltec F PDR
Geotechnical Report and Infiltration Testing Leighton F PDR Rebar X-Ray and Core Drilling Not Required F PDR
LID or WQMP Report and City Permit Civiltec MIT Permitting City Fire Permit Civiltec MIT Permitting
City Structural Permit Civiltec MIT Permitting
City Electrical Permit Civiltec MIT Permitting
City Grading Permit Civiltec MIT Permitting
Sewer Waste Permit Civiltec MIT Permitting
DDW Permit Civiltec MIT Permitting
SCE Permit and Coordination Civiltec MIT Permitting
Vendor Equipment Evaluation and Selection Civiltec F PDR Prelminary Engineering Report Civiltec F PDR
Operations and Maintenance Monitoring Plans By Others F PDR SWPPP By Contractor F PDR
Payment for Plan Checks By Others F PDR
Potholing and Geophysical Survey By Others F PDR
Site Plan Review City Planning Permit Not Required F PDR Well Hydraulic Calcs Civiltec F PDR
Electrical Load Calcs Civiltec F PDR
Earthwork Calcs Civiltec F PDR
Survey Civiltec F PDR
Basemapping Civiltec F PDR
Process Calculations Civiltec F PDR
Generator Upsizing Civiltec F PDR
Electrical Calcs for Bath Well Civiltec F PDR
Building Code Analysis and Calculations Civiltec F PDR
CEQA (Categorical Exemption) By Others MIT Permitting
Title 24 Analysis Not Required F PDR
Vessel Anchor Calcs Civiltec F PDR
Vessel Foundation Calcs Civiltec F PDR
Sodium Hypo Tanks Anchor Bolt and Cable Retraint Calcs Civiltec F PDR Piping Systems Structural Calculations Civiltec F PDR
Building Structural Calcs Civiltec F PDR
Building Foundation Calcs Civiltec F PDR
Coordination, Scheduling and Video Meetings During Design (10 Meetings Assumed) Civiltec F PDR Bidding Services Civiltec BID
Shop Drawing and Submittal Review During Construction Civiltec CM Meetings During Construction Civiltec CM
As-Builds and Adjustments to Plans during Construction Civiltec CM Startup and Commissioning By Others CM
Functional Testing and Commissioning By Others CM
Performance Acceptance Testing By Others CM
RFIs Civiltec CM
Geotechnical Soils and Concrete Testing During Construction By Others CM Arc Flash Study By Others F DESIGN
BIM REVIT MODEL Not Required G DESIGN
Contract Specifications and Cost Estimates Civiltec G DESIGN R-1 Title/Index Sheet Civiltec G DESIGN
R-2 General Notes Sheet Civiltec G DESIGN
R-3 Plant Process Flow Diagram Civiltec G DESIGN
R-4 Design Criteria Civiltec G DESIGN
R-5 Hydraulic Profile Civiltec G DESIGN
O-C-1 General Notes and Symbols Civiltec C DESIGN
O-C-2 Civil Legend and Abbreviations Civiltec C DESIGN
O-C-3 Demolition Plan Civiltec C DESIGN
O-C-4 Demolition Details Civiltec C DESIGN
C-1 Site Improvement Plan and Topography (1"=20') Civiltec C DESIGN C-2 Grading Plan Civiltec C DESIGN
C-3 Grading Sections 1 Civiltec C DESIGN
C-4 Plant Piping and Utilites Plan Civiltec C DESIGN
C-5 Plant Piping and Utilites Profiles Civiltec C DESIGN C-6 Sewer Piping and Utilites Plan and Profile Civiltec C DESIGN C-7 Sewer Connection Manhole and Sampling Station Civiltec C DESIGN C-8 General Civil Details Civiltec C DESIGN
C-9 BMP Plan and Details Civiltec C DESIGN
A-1 Architectural General Notes Civiltec A DESIGN
A-2 Treatment Building Floor Plan Civiltec A DESIGN
TASK
Project Sheet and Calculations Accounting
Grand Well Iron and Manganese Removal Project
City of San Jacinto
W:\Proposals\2023 Proposals\Fullerton\PF23065.00-San Jacinto-Grand Well Treatment Design\Proposal Fee\PF23065SOW 10/25/2023

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Packet Pg. 238 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) TASK Responsible Party Project Phase Project Phase
Project Sheet and Calculations Accounting
Grand Well Iron and Manganese Removal Project
City of San Jacinto
A-3 Treatment Building Elevations Civiltec A DESIGN
A-4 Treatment Building Elevations Civiltec A DESIGN
A-5 Treatment Building Roof Plan Civiltec A DESIGN
A-6 Treatment Building Sections Civiltec A DESIGN
A-7 Door Schedules and Details Civiltec A DESIGN
A-8 Building Framing Details Civiltec A DESIGN
A-9 Building Door and Opening Details Civiltec A DESIGN A-10 Building Wall Sections Civiltec A DESIGN
O-S-1 Structural General Notes Civiltec S DESIGN
O-S-2 City Mandatory Requirements Civiltec S DESIGN
S-1 Vessels Anchor Bolt Plan, Structural Plan and Sections and Details Civiltec S DESIGN S-2 Chemical Containment Pad Structural Plan and Sections and Details Civiltec S DESIGN S-3 Waste Tank Structural Pad Plan Sections and Details Civiltec S DESIGN S-4 Building Anchorage and Foundation Plan Civiltec S DESIGN S-5 Building Structural Plan Civiltec S DESIGN
S-6 Treatment Building Framing and Other Details Civiltec S DESIGN S-7 Treatment Building Details Civiltec S DESIGN
S-8 Fiberglass Building Structural Sections and Elevations Civiltec S DESIGN S-9 Building Roof Framing Plans and Sections Civiltec S DESIGN S-10 Generator Structural Plan Civiltec S DESIGN
S-11 Structural Details 1 Civiltec S DESIGN
S-12 Structural Details 2 Civiltec S DESIGN
S-13 Structural Details 3 Civiltec S DESIGN
S-14 Pipe Support Details and Sections Civiltec S DESIGN M-1 Treatment Building Plumbing and HVAC Plans Civiltec M DESIGN M-2 Treatment Building Mechanical Details Civiltec M DESIGN M-3 Bathroom Plumbing Plan, Elevations and Details Civiltec M DESIGN M-4 Chemical Building Plumbing Plan Civiltec M DESIGN
O-PD-1 General Mechanical Symbols Civiltec P DESIGN
O-PD-2 Standard Abbreviation Designation Civiltec P DESIGN PD-1 Building and Decanter Tank General Arrangement Plan Civiltec P DESIGN PD-2 Vessel System General Arrangement and sections Civiltec P DESIGN PD-3 Chemical System General Arrangement and sections Civiltec P DESIGN PD-4 Waste Tank General Arrangement and Sections Civiltec P DESIGN PD-5 Well Sections Civiltec P DESIGN
PD-6 Production Well Equipping Civiltec P DESIGN
PD-7 Well Details Civiltec P DESIGN
PD-8 Filter Vessel Internal Sections and Details Civiltec P DESIGN PD-9 Sludge Mixing and trasnder Pump Plan, Sections and Details Civiltec P DESIGN PD-10 Reclaimed Water Pump Sections and Details Civiltec P DESIGN PD-11 Process piping plan, Details and sections 2 Civiltec P DESIGN PD-12 Chemical Injection Details Civiltec P DESIGN
PD-13 Iron and Manganese Removal System Civiltec P DESIGN PD-14 Concrete and Rebar Installation Diagram Civiltec P DESIGN PD-15 Reclaim Tank Modifications and Floating Decanter General Arrangement Details Civiltec P DESIGN PD-16 Analyzer Details and Injection System Details Civiltec P DESIGN PD-17 Chemical Feed Pump Piping and General Arrangment Details Civiltec P DESIGN PD-18 Chemical Feed Tanks Piping and General Arrangment Details Civiltec P DESIGN PD-19 Sodium Hypo Tanks Assembly Civiltec P DESIGN
PD-20 Process Details Civiltec P DESIGN
PD-21 Ferric Chloride Chemical Panel Assembly Civiltec P DESIGN PI-1 PID General Notes Civiltec I DESIGN
PI-2 PID Abbreviations and Symbols Civiltec I DESIGN
PI-3 Filter System PID Civiltec I DESIGN
PI-4 Chemical System PID Civiltec I DESIGN
PI-5 Waste Tanks and Reclaim Pump PID Civiltec I DESIGN PI-6 Well Pump Civiltec I DESIGN
PI-7 Backwash Pump Civiltec I DESIGN
PI-8 Sludge Mixing and transfer Pump Civiltec I DESIGN
PI-9 Ferric Chloride Chemical Civiltec I DESIGN
E-1 Notes, Symbols and Legend Civiltec E DESIGN
E-2 Electrical Schedules Civiltec E DESIGN
E-3 Demolition Diagram Civiltec E DESIGN
E-4 Electrical Overall Plan Civiltec E DESIGN
E-5 Demolition Plan Civiltec E DESIGN
E-6 Site new service electrical Plan Civiltec E DESIGN
E-7 Site MCC and Electrical Diagrams Civiltec E DESIGN
E-8 Single Line Diagram and Panel Elevation Civiltec E DESIGN E-9 Electrical Power and Instrumentation Plan Civiltec E DESIGN E-10 Electrical Lighting and Grounding Plan Civiltec E DESIGN E-11 Conduit Block Diagram - 1 Civiltec E DESIGN
E-12 Conduit Block Diagram - 2 Civiltec E DESIGN
E-13 Pump Wiring and Other Miscellaneous Electrical Diagrams Civiltec E DESIGN E-14 Schematic Connection 1 Civiltec E DESIGN
W:\Proposals\2023 Proposals\Fullerton\PF23065.00-San Jacinto-Grand Well Treatment Design\Proposal Fee\PF23065SOW 10/25/2023

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Packet Pg. 239 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) TASK Responsible Party Project Phase Project Phase
Project Sheet and Calculations Accounting
Grand Well Iron and Manganese Removal Project
City of San Jacinto
E-15 Schematic Connection 2 Civiltec E DESIGN
E-16 Schematic Connection 3 Civiltec E DESIGN
E-17 Schematic Connection 4 Civiltec E DESIGN
E-18 Schematic Connection 5 Civiltec E DESIGN
E-19 Conduit Schedules Civiltec E DESIGN
E-20 Generator General Arrangement Drawing Civiltec E DESIGN E-21 SCADA and PLC Wiring Diagrams and Schedules 1 Civiltec E DESIGN E-22 SCADA and PLC Wiring Diagrams and Schedules 2 Civiltec E DESIGN E-23 Electrical Details Civiltec E DESIGN
E-24 Standard Details - Sheet 1 Civiltec E DESIGN
W:\Proposals\2023 Proposals\Fullerton\PF23065.00-San Jacinto-Grand Well Treatment Design\Proposal Fee\PF23065SOW 10/25/2023

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Packet Pg. 240 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010)

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Packet Pg. 241 Attachment: Civiltec Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Civil, Water, Wastewater, Drainage, Transportation and
Electrical/Controls Engineering ● Construction Management ● Surveying California ● Arizona
1440 N. Harbor Blvd., Suite 721, Fullerton, CA 92835 | P: 714.459.7957 | F: 714.459.7464 City of San Jacinto | Public Utilities October 25, 2023 595 South San Jacinto Avenue
San Jacinto, CA 92583
RE: Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
Dear Selection Committee,
Civiltec engineering, inc. (Civiltec) proposes to provide the scope of services per our proposal dated October 25, 2023, for the above-mentioned project on time and materials not to exceed the following total budgets without prior authorization from the City of San Jacinto (San Jacinto).

Phase 1. Design Services
Task 1 - Preliminary Design Report............................................................................$78,422.00 Task 2 – Phase 1 Design................................................................................................ $269,400.00 Task 3 – Permitting............................................................................................................$15,200.00 Task 4 – Bidding Services...................................................................................................$9,500.00 Task 5 – Construction Management/Support Service ........................................$48,200.00 Total Budget........................................................................................................ $420,720.00 The project budget worksheet is included as an attachment. San Jacinto is responsible for any permit or plan check fees. Feel free to contact me with any questions. We are available to discuss this proposal at your convenience. This cost proposal is valid for a period of 90 days.

Sincerely,
C. Shem Hawes, PE ([email protected])
Principal, Senior Engineer
CSH:tms
W:\Proposals\2023 Proposals\Fullerton\PF23065.00-San Jacinto-Grand Well Treatment Design\Proposal Fee\Fee Cover Letter Template.docx

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Packet Pg. 242 Attachment: Civiltec Grand treatment Plant Cost Proposal (Award of Contract for New Grand Well Design - CIP 20-010)

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Packet Pg. 243 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TABLE OF CONTENTS
Cover Letter
Technical Proposal
Section 1: Project Understanding and Approach
Section 2: Qualifications and Experience
Section 3: Primary Contact and Proposed Team
Section 4: Date of Availability to Begin Work
Section 5: Anticipated PS&E Delivery Schedule
Prepared for:

City of San Jacinto
595 S. San Jacinto
San Jacinto, CA 92583
Contact: Travis Randel
Phone: (951) 654-7337
E-mail: [email protected]
Prepared by:

TKE Engineering, Inc.
2305 Chicago Avenue
Riverside, CA 92507
Contact: Steven W. Ledbetter, P.E., Vice
President
Phone: (951) 680-0440
E-mail: [email protected]
Contact Information

5.1.d
Packet Pg. 244 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 1
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

COVER LETTER
October 25, 2023
Travis Randel, Deputy City Manager
City of San Jacinto
595 S. San Jacinto
San Jacinto, California 92583
Subject: Request for Proposal for Development of Plans, Specifications, and Estimates for New Grand Well Site Potable Water Treatment Plant
Dear Mr. Randel,
Thank you for the opportunity to present this material outlining TKE Engineering’s (TKE) qualifications to provide professional engineering services to the City of San Jacinto (City). Enclosed herein are our qualifications to provide Development of Plans, Specifications, and Estimates (PS&E) for the New Grand Well Site Potable Water Treatment Plant Project. TKE is a full service, multi-disciplinary consulting firm located at 2305 Chicago Avenue, Riverside, CA 92507. TKE was established in 2000 and over the past 23 years has developed into one of Southern California’s leading consulting engineering firms. TKE is highly qualified to perform the services required for successful project design and management, expedient and cost-effective project delivery. We are enthusiastic about the opportunity to assist the City in bettering the infrastructure of our communities and in reaching their goals of improving ground water quality programs, throughout the region.

Why should the City choose TKE to provide design engineering services? Please consider the following:

1. Our Team – The City will benefit greatly by continuing the vision, leadership, and dedication to community exhibited by TKE’s project team. Our experience in local region, numerous accomplishments and management skills will help maintain continuity in the delivery of water system improvements. In particular, Mr. Terry Renner, our Principal in Charge, has a vast amount of experience with all aspects of water resources within Southern California, and more specifically the Inland Empire. Mr. Renner’s experience extends from project planning to design and bidding through construction including a range of water and wastewater capital projects. In addition, Mr. Steven W. Ledbetter, our Project Manager, also has a vast amount of experience with treatment plant, facility and pipeline design for water, wastewater, and recycled water projects, including the management of projects with special permitting requirements. Mr. Ledbetter is currently working with Mission Springs Water District on the Regional Water Reclamation Program, serving as program manager. Furthermore, Mr. Ledbetter is currently working with the City of Needles on their Well No. II Water Treatment Plant and Intertie Project.

His excellent project management skills, experience with wastewater and water facility projects and knowledge of state and local regulatory requirements will provide a great benefit to the City, in particular, his experience with “cutting edge” creative engineering techniques focused on cost control, ensuring that projects provide the maximum value for the public’s investment. Supporting Mr. Renner and Mr. Ledbetter will be TKE’s key personnel, including Assistant Project Manager, Mr. Octavio Parada, Project Engineer, Mr. Shelby Kelley, and Director of Survey, Mr. Ron Musser. More detailed information about each member of our project team is presented in our proposal. After reading our proposal, we are sure you will be pleased with the amount of specialized experience our team brings to this project.

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Packet Pg. 245 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 2
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

COVER LETTER

2. Our Experience and Qualifications - TKE is a full-service, multi-disciplinary firm capable of managing and delivering the project presented in the RFP. We specialize in the successful completion of projects with tight budgetary and scheduling constraints. TKE’s broad range of successful services includes turnkey program and project management and delivery for a diverse array of water design projects, including treatment plant upgrades, wells, reservoirs, booster stations, lift stations, and large and small diameter pipeline projects. TKE vast experience includes every aspect of water and wastewater design and construction. Our proposal details common pitfalls related to water projects and TKE’s understanding and approach to overcome these challenges. The City benefits from our broad range of experience through our intimate understanding of the common pitfalls for each project variation and our past history of successfully overcoming these challenges.

3. Our Commitment - TKE is committed to assisting the City in achieving its goal of delivering reliable public infrastructure.

To deliver public infrastructure and mitigate effluent disposal concerns, the City desires to partner with consultants to develop comprehensive projects, prepare cost effective designs, assist regulatory and CEQA compliance processing, comply with permitting requirements, and deliver projects within budget and on schedule. TKE is committed to completing all project tasks working closely with the City’s project manager. The project that the City endeavors to complete will include challenges and requires the consultant with the ‘right’ experience. TKE has completed similar projects and is highly qualified to provide all of the services that the City will require for successful project completion.

Prior to beginning any services, TKE’s Project Manager will meet to discuss project requirements and scheduling needs. Our Project Manager will be in contact with City staff and all design subconsultants each week to ensure they are progressing on schedule and are within their allocated budgets. It is this personal touch and contact that define our “local service” approach. We consider ourselves community builders and take ownership of projects assigned to TKE, ensuring that our personnel will be allocated on an as needed basis in order to complete all projects on schedule.

Our broad array of services and in-house team provides the City a trusted consultant to turn to in any challenge, no matter how simple or complex. We pride ourselves in the management and completion of special, atypical projects and thrive on challenging budgets and deadlines. It is this commitment to service and diverse array of offerings that makes us unique and drives our long-standing relationship with our client base and it is these qualities and that make us “the right fit” for the City.

4. Our Value - TKE’s management team and staff are fundamentally committed to creating value in each task that we perform. As such, we have created a professional culture wherein each member of our staff constantly strives for increased efficiency, ultimately allowing us to provide highly professional services at competitive rates. This culture of constant value creation and increased efficiencies ensures that the services contracted to and provided by TKE will always mean good stewardship of public resources.

Thank you for your consideration. TKE would very much appreciate the opportunity to submit a comprehensive proposal to provide sewer design services. If you have any questions, please call me at (951) 680-0440 or e-mail me at [email protected]. Our fax number for your reference is (951)680-0490.

Sincerely,
Steven W. Ledbetter, P.E.

Vice President
TKE Engineering, Inc.

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Packet Pg. 246 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 3
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
SECTION 1 | PROJECT

UNDERSTANDING & APPROACH
TKE understands the City of San Jacinto (City) is seeking to replace its potable water treatment plant at the New Grand Well site, located at 910 Industrial Way in San
Jacinto. Built to treat iron and manganese (Fe/Mg) from the “old” Grand Well, with a capacity of 2,000 gpm, the City’s current treatment plant was built in 1992 and has outlived its operational lifespan. The treatment plant is aging and technical support is no longer available. In
2021‐2022 the City successfully completed the drilling of the New Grand Well, located approximately 150’ to the
west of the existing Grand Well, which was abandoned in 2021. The
New Grand Well is approximately 1,650 feet in depth and is currently being equipped for production volume of
2,500 gpm. As a piece of critical infrastructure, the City desires a modern and effective replacement facility with increased treatment capacity of 2,500 gpm with
minimum treatment levels of 400ug/L of iron and
400ug/L of manganese.

The City is seeking a highly qualified professional
engineering consultant to develop Plans, Specifications, and Estimates (PS&E) for replacement of the City’s New
Grand Well Potable Water Treatment Plant. TKE will
coordinate closely with operations staff to support the implementation of upgrades and improvements. We also
possess the required experience to deliver a successful water treatment plant.

Successful project delivery is our goal. Our definition of successful project delivery is:
• Project completion that meets all project
requirements
• Project completion within budget
• Project completion on schedule
Location of Office
TKE Engineering, Inc.’s primary office is
located at 2305 Chicago Avenue Riverside,
CA 92507
Years in Business
TKE was founded in 2000 and has 23 years
of experience in providing engineering
support services for Municipalities.

Company Structure
TKE is a California Corporation founded in
June 2000. TKE is not a subsidiary.

California Business License Number:
00109901
DIR NUMBER PWCR #1000019851
Firm Owners
Michael P. Thornton, P.E., P.L.S., M.S. –
President
Terry M. Renner, P.E., Q.S.D. –
Senior Vice President
Steven W. Ledbetter, P.E. – Vice President
Size of Organization
51 Professional Engineers, Surveyors,
Designers, Project and Construction
Managers, Inspectors, Plan Checkers, &
Support Staff
City/District Engineer
TKE serves as the City Engineer in 6
Cities/Districts in Southern California,
including 2 in Riverside County
Staff Augmentation
TKE currently provides Staff Augmentation
in 10 Cities / Counties / Districts
City of San Jacinto Point of Contact
Steven W. Ledbetter, P.E., –
Vice President
Phone: (951) 680-0440
Email: [email protected]
TKE Engineering Inc. AT A GLANCE

1. PROJECT

UNDERSTANDING

2. PROJECT APPROACH
TKE Engineering, Inc.

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Packet Pg. 247 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 4
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
Our goal is not limited to the design of the project only, but includes the incorporation of value engineering and constructability review. Through the examination of
specific design alternatives, we will identify the most cost-effective project alternative that meets design
requirements and will provide for the greatest
opportunity for expedited construction, which allows us to consistently deliver projects that use public resources in a very wise and responsible manner. We have
developed this project approach in order to maintain an expertise in our core business of projects with tight
budgetary constraints.

Our approach to the New Grand Well Site Potable Water
Treatment Plant, recognizing that both schedule (12
months to complete a bid ready package) and budget are
of primary concern, dictates that design decisions must be made quickly but carefully. When this is coupled with the various constraints present with any project, it is critical that the City choose a consultant with a proven track record of delivering. With a familiar team of senior level design and construction professionals, TKE is the right choice for this project.

With potable water facility construction projects, our
experience tells us that there must be a proactive
approach to completing the work. This approach includes early identification of critical design elements, experience with common challenges, and accurate cost estimating
throughout the entire process. In preparing this
proposal, our team spent several hours visiting the
project site, reevaluating the Project’s PDR, and
reviewing the RFP to establish key issues so we can be
prepared to mobilize on a moment’s notice to assist you.

C RITICAL I SSUES

I DENTIFICATION OF C RITICAL D ESIGN

E LEMENTS
There are several challenging aspects to the design of this water treatment facility, including the following:
1) Existing hydraulic profile
2) Backwash rate and efficiency
3) Identification of all potential utility conflicts
4) System integration
Our approach to these critical issues will be to
immediately initiate field review, perform very thorough records research, and document all the critical design
elements so they can be presented to the City. This will provide a head start on instructing our survey team about what detailed information to collect. These elements
include key ground and equipment elevation information
at locations necessary to ensure appropriate cover,
appropriate elevations to maintain the hydraulic profile and ease of access for maintenance, the location of any areas that will require special construction methods, and potholing critical underground utilities in order to ensure proper clearance and minimize relocations during
construction of on-site piping improvements.

Figure 1. We thrive in creating solutions to challenging problems. The 1720 Zone West project required deep pit
bore and jack construction under an active freight rail line, requiring significant permitting efforts and
additional construction coordination.

E XPERIENCE WITH C OMMON

C HALLENGES

F UTURE S YSTEM I NTEGRATION
One of the critical issues with adding the iron and
manganese treatment facility is ensuring the system can be easily maintained in the future. Our experience in
water system design allows us to avoid the common
challenges which may occur. TKE will prepare a design
that will be efficient to operate and maintain. This
seemingly simple design issue can cause extensive

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Packet Pg. 248 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 5
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
changes in the future. We know these issues and have
proven methods to avoid them.

U TILITIES
For pipeline projects, construction contract change
orders are primarily attributable to inaccurate plotting of utility interferences or due to unknown utilities.

Comprehensive utility research together with design
potholing of critical utility interferences and potholing of all interferences prior to construction by the project
contractor will ensure that contract change orders will be significantly reduced or even eliminated. It is anticipated that numerous underground utilities will be encountered around the footprint of the existing well site and
treatment facilities. For existing facilities and project connections, TKE will identify those as critical and request that the City excavate them to verify both horizontal and vertical alignments. In addition, we will request that at connections existing facilities, pipeline materials and condition be noted to properly design each
connection. Again, to avoid potential change orders,
detailed connection and abandonment designs will be
included.

H YDRAULIC P ROFILE
It’s critical that good hydraulics be maintained with the proposed improvements. In particular, the impacts of the backwash water on the hydraulics need to be evaluated.

Special attention will be paid to the system hydraulics between the existing well and proposed treatment
system. These issues have the potential to create
significant impacts to the performance of the
system. TKE will take special care to minimize impacts to the system performance due to variations in the
hydraulic profile.

P ERMITTING /A GENCY C OORDINATION
TKE’s wide range of successful project delivery has
enabled us to forge relationships with the various
resource agencies necessary for complex environmental
and encroachment permitting. Our prior project
experience has allowed us to develop many working
relationships. We have successfully acquired permits
from Caltrans, Riverside and San Bernardino Counties, US Army Corps of Engineers, US Fish and Wildlife Service,
California Department of Water Resources, California
State Water Resources Control Board, Cal-OSHA Mining
and Tunneling, Colorado Regional Water Quality Control
Board, BNSF, UPRR, and SBCTA, as well as local City
permits, to name a small sample. Our long-standing
relationships and permitting experience, specifically with the State Water Resource Control Board allows us to
expedite the permitting process and provides the City
knowledgeable experts to turn to in order to avoid future challenges.

P ROJECT S CHEDULE
We are committed to completing the City's project design within 12 months of receiving the Notice to Proceed. In addition, we anticipate a 18 month construction schedule, which allows time to procure and install long lead items (e.g., electrical and SCADA system). TKE is available and will apply the necessary man hours to complete the
project on schedule. We will monitor design progress
weekly to ensure the project is proceeding in accordance with the approved project schedule. Our proposed
project schedule has been included in this proposal for review and approval.

SCOPE OF WORK
Our design scope of services is presented in the following paragraphs:

T ASK N O . 1 P ROJECT M ANAGEMENT
Prior to commencement of services, TKE will meet City
staff to review project obligations and to discuss all
project requirements and exact locations for project
alignments in detail. In addition, we will discuss the
project’s scope of services and our design schedules. We also utilize this meeting to acquire the City’s existing utility plans. In addition, TKE will attend up to three (3) site visits, monthly virtual progress meetings, and as
needed throughout the duration of the project. Further, TKE will schedule three (3) virtual design review meetings upon the completion of 60%, 90% and 100% design
completion phases.

We will submit monthly progress reporting with monthly
invoicing which will indicate work activities completed to date, outstanding issues, changes in scope, budget status,

5.1.d
Packet Pg. 249 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 6
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
corrective actions, schedule status, updated logs, and
overall project budget. TKE will provide monthly invoicing showing breakdown for staff and subconsultants that
performed work on the project including job
title/classification, hourly rates, hours worked, and a brief description of the work performed.

T ASK N O . 2 . R ECORDS R ESEARCH
We will thoroughly research existing utility records and acquire copies of all available records. The purpose of the records research is to assemble survey records to
establish site constraints for the proposed improvements and determine locations of all existing utilities and
improvements.

Our research will consist of assembling copies of
assessors’ maps, tract maps, parcel maps, monument
ties, benchmark data, corner records, street
improvement plans, and utility drawings to build upon
existing records. We will notify Underground Service
Alert to acquire a complete list of underground utility purveyors. The utility drawings will include existing
drawings from the City, including the existing site
boundary survey, and drawings and/or atlas maps from
all private utility companies, and/or agencies.

T ASK N O . 3 . S URVEYING
TKE will perform site topographic survey to collect details of all on-site features needed to prepare treatment
system and piping improvement plans, including the
recently completed well. The site survey will be tied to the existing site benchmark to ensure consistency with
existing site records and tied to record survey
monuments.

T ASK N O . 4 . G EOTECHNICAL

S ERVICES
Aragon Geotechnical, Inc. (AGI) will provide geotechnical services. They will complete two (2) geotechnical boring at the project site. A hollow-stem auger rig will advance one hole to 50 feet below grade for the hazard screening, and the second to an estimated 15 feet below grade.

Liquefaction screening is required due to historically high groundwater, although modern-day water levels are far
below grade due to aquifer pumping.

AGI will prepare a preliminary written report
documenting the limited soils investigation findings,
conclusions, opinions, and construction alternatives.

In addition, we will prepare a summary table that will be included on the plans.

T ASK N O . 5 . B ASE D RAWINGS
We will prepare the base construction drawings on 24”
by 36” sheets with the City’s standard title block using AutoCAD 2019 software at a drawing scale of 1”=20’. The base construction drawings will include a plan view based on survey data. We will add the sheet north arrow,
graphic scale, existing improvements and utilities (based on both assembled records and field data), property lines, public and private right-of-way, street centerline, and street names to the plan view portion of the drawings.

Once the base drawings are complete, we will perform a
careful field review to ensure all above ground and
underground facilities are shown correctly. We will
request that experienced City staff assist us with the field review to ensure all underground facilities and treatment plant appurtenances have been identified and accurately shown. In addition, we will work with City staff to identify site unknowns (e.g. effluent distribution box, electrical conduits, SCADA tie-ins, etc.).

T ASK N O . 6 . 60% D ESIGN
The 60% design will consist of a title sheet, construction notes sheets, equipment/pipe/instrument schedules,
demolition sheets, site plan sheets, structural plans,
mechanical plans, electrical and instrumentation plans, and detail sheets.

The title sheets will include the title of the job, a vicinity map showing the City’s service area in relationship to
surrounding communities, a location map showing the
project limits, a list of abbreviations used, benchmark data, general notes, construction quantities, an index for the drawings, and references.

5.1.d
Packet Pg. 250 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 7
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
The construction notes will include requirements for
notifications, existing utility protection and relocation, materials, excavation, shoring, bedding, backfilling,
compaction, improvement restoration, testing, and
construction sequencing.

The equipment, pipe and instrument schedule will
provide tables of all pertinent equipment and their
associated technical details. The tables will correspond to the respective plan sheets to aid in efficient construction and identification of key equipment details in the future.

The demolition sheet will include all required removals to complete construction.

The site plan will show digital topographic data, existing improvements and utilities, centerline/site control,
proposed treatment plant improvements and
appurtenances, and electrical single line diagram.

The structural plans will include plan and section details for all structural components, including footings, slabs, walls, channels, and equipment foundations.

The mechanical sheets will include the plan and section views, and 3D renderings (as required) of all equipment and piping systems. Key note, dimensions, and call outs will be provided to aid in construction of these complex systems.

The electrical and instrumentation sheets will include the related legend and symbols, single line diagrams,
electrical and control panel sections and details, and
process and instrumentation control details.

The construction details will include treatment units, and headworks mechanical sections and details, control
schematics, telemetry, and related details, etc., as
required, all at appropriate drawing scales.

After 60% design is complete, we will forward electronic copies to the City for review and comment. Thereafter,
the City will provide comments via email.

T ASK N O . 7. E NVIRONMENTAL

C OORDINATION
TKE will coordinate with the City’s environmental
consultant throughout the design process. Coordination
with the environmental consultant will result in a better understanding of environmental impacts associated the
proposed plant improvements. These impacts will be
considered when determining the environmental
determination and required mitigation measures.

T ASK N O . 8 P ERMIT A CQUISITION
After the 60% design, TKE will begin application
preparation for required permits. Applicable permits
include:
• South Coast Air Quality Management District
• State Water Resource Control Board
• Southern California Edison
Upon completion of the applications, TKE will submit
applications to appropriate agencies and track permit
progress.

T ASK N O . 9 . 90% D ESIGN
We will incorporate the City’s 60% comments, refine the design as required, and provide the City revised drawings.

In addition, TKE will prepare project specifications (Bid Sheets and Special Provisions) in accordance with City
standards and in Microsoft Word format. The
specifications will include bid schedules with special bid instructions on the City’s award intentions. They will also include technical specifications for the treatment system and electrical requirements. Further, we will prepare an engineer’s estimate. We will use the bidding schedules
to prepare the engineers estimates. The bidding
schedules will include all material and construction
requirements as shown on the drawings. After 90%
design is complete, we will forward electronic copies to the City for final review and comment. Thereafter, the
City will provide comments via email for final design.

T ASK N O . 10 . F INAL D ESIGN
We will incorporate the City’s 90% comments and
provide the City with hard (mylar drawings and
specifications) and digital (PDF and Word) copies of the

5.1.d
Packet Pg. 251 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 8
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
drawings, and specifications for final approval and
bidding. In addition, we will prepare a final construction cost estimate for the project.

T ASK N O . 11 . B IDDING A SSISTANCE
TKE will provide project pre-award services as needed
including but not limited to preparation of response to RFI’s during bid period, preparation of addenda as
required, and attend pre-bid job walk for technical
assistance. Lastly, TKE will assist the City with review of bid proposals in accordance with the contract
documents.

T ASK N O . 12 . A SSISTANCE D URING

C ONSTRUCTION
Construction phase assistance will include the following:

TKE will attend the preconstruction conference with City staff, Construction Manager (CM), Project Construction
Inspector, TKE representative, the Contractor, agencies, and road department representatives (if required), and
representatives of potentially affected utilities. Prior to the conference, we will review the conference agenda
prepared by the City. At the meeting, we will discuss
communication protocol requirements, and procedures
for contract submittals, contract administration, job-site access and delivery, and coordination with others as
requested.

We will review and approve a maximum of fifty (50)
project submittals and twenty (20) resubmittals for the project. We will maintain a project log for each project and it will include descriptions of submittals, date
received, and date returned. We will consult with City
staff as required to review substitute materials and
equipment. Once the submittals have been reviewed
and accepted, they will be signed, dated, and sent to City staff and project contractor. Submittals will be returned within the time frame specified by the contract
documents. The construction schedule will be a critical document. It will be reviewed to verify compliance with the contract documents and will be reviewed monthly to
ensure construction is proceeding efficiently.

In addition, we will assist the City with respondent up to ten (10) change orders.

Once the project has been completed, we will provide the City with a complete set of signed and stamped record
drawings which will reflect the improvements as
constructed; any changes made during project
construction will be shown on the record drawings based on the contractor’s and inspector’s records. Said record drawings will be based on data furnished by the
Contractor’s redlined field plans and inspector tie sheets and will be stamped “As-Built.”
TKE will prepare electronic as-built drawings in
accordance with City standards from the Contractors
redlined field changes after construction is
completed. TKE will submit record drawings in electronic format according to the City’s standards.

5.1.d
Packet Pg. 252 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 9
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
SECTION 2 | QUALIFICATIONS AND

EXPERIENCE
TKE has extensive experience with an excellent
reputation in both the design of and construction support of water system projects. Throughout our history of our 23 years serving Southern California, we have provided
design and construction support services for pipelines
ranging from 300 lineal feet to 7 miles in length and
various water and wastewater facilities. We have
successfully completed complex and challenging projects for a variety of municipal agencies who have continued
to request that we partner with them in delivering much needed infrastructure to their communities.

Our water system improvement projects have included
the full services of civil engineering design, including coordination with geotechnical engineers, utility location consultants, and other consultants necessary for the
completion of challenging waster system design projects.

We are sure that the successful results of our past
performance in the delivery of water system projects,
along with our firm’s proven ability to utilize our
experience for a complete and well-engineered project,
will provide a valuable resource to the City.

Specific project experience is shown on the following
pages which identifies a few relevant projects with similar requirements to those in the RFP.

QUALITY ASSURANCE/

QUALITY CONTROL
TKE takes pride in our reputation for thoroughness, rapid turnaround, cost efficiency and overall quality of work, and believes that a high level of quality is needed on all PS&E packages. High quality design yields the following tangible results:
• Ease of oversight
• Smoother processing
• Healthy number of bidders
• Consistent bids
• Minimized construction support cost
• Absence of design-related change orders
• Reduced claims and dispute resolution costs
TKE believes that the most successful quality assurance program is one that is applied inherently throughout the entire design process and all design activities. This
program requires not only formal procedures for
checking, but encourages the conscientious effort of
experienced people to always “create quality” in every
task performed throughout the design process.

This program has become a natural element in all aspects of TKE’s design and management activities, and will guide our work on this contract:
• Staff training and development
• Assignment of experienced staff
• Continuity of staffing
• Project-specific work plan
• Schedule compliance
• Comprehensive field review and compilation of
site data
• Established design procedures
• Established detailing standards
• Established checking procedures, including
independent in-house QA/QC review
• Dual (independent) quantity estimates
• Review by Constructability expert
This Quality Assurance/Quality Control program is in
place to ensure that PS&E documents prepared by TKE
continue to exceed the standards of our clients and that we will deliver the project on schedule and within budget.

5.1.d
Packet Pg. 253 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 10
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
The following projects performed by our team serve as a small sample of the success we have had with public agencies on completing projects similar to the New Grand Well Site Potable Water Treatment Plant Project. We encourage the City to contact our references to confirm the level of success we have had with our other clients. The following is a brief list of projects similar in nature to the project types listed in the RFP.

0.5 MG RESERVOIR AND MANGANESE TREATMENT PLANT City of Huntington Park, CA WELL 11 TO WELL 15 TRANSMISSION MAIN INTERTIE City of Needles, CA

1. PROJECT SPECIFIC EXPERIENCE
Client Contact: Mr. Sergio Palos
Phone Number: (323) 791-1043
Project Cost: $4.3M
Completion Date: August 2016

DESCRIPTION
The 0.5 MG Reservoir and Manganese Treatment Plant is located in the City of Huntington Park at the corporate yard of Maywood Mutual Water Company No. 1. The project consists of the demolition and reconstruction of a 35-foot wide by 70-foot-tall steel reservoir and the installation of a 1,500 gpm manganese filtration plant. The project includes site improvements and 45-feet deep caissons for structural foundation supports.

SERVICES
Services include records research, conventional topographic surveying, permitting, coordination with agencies, preliminary design, cost estimating, preparation of construction plans and specifications, bidding services, SRF grant management, construction administration, construction inspection, construction staking, and as-built verification.

KEY STAFF
Terry Renner, P.E., L.S., Q.S.D., Steven W. Ledbetter, P.E., Ron Musser, L.S., Stephen Biscotti Client Contact: Mr. Patrick Martinez
Phone Number: (760) 326-5740
Email: [email protected]
Project Cost: $1.2M
Completion Date: On-Going

DESCRIPTION
The City is proposing to construct an iron and manganese treatment system at Well 11 and the Project will provide a key intertie between the two facilities. TKE is providing design and project management services for the Project that includes preparation of plans, specification, and cost estimates for approximately 2,800 linear feet of transmission main, valves, and appurtenances. TKE is also acting as the owner representative for oversight and management of the Well 11 iron and manganese treatment system design by others; ensuring consistency in both project designs and schedules.

SERVICES
Services include records research, design survey, preliminary engineering, alignment selection, utility verification, permitting, design, cost estimating, stakeholder coordination, plan checking and project management.

KEY STAFF
Terry Renner, P.E., L.S., Q.S.D., Steven W. Ledbetter, P.E., Ron Musser, L.S., Shelby Kelley, E.I.T.

RELEVANCE TO SAN JACINTO
• Water Treatment System
• Design and Construction
Management
• Surveying and Construction Staking
• SRF Grant Management

RELEVANCE TO SAN JACINTO
• Water Transmission Main and
Treatment Plant Design
• Utility Relocation/ Coordination
• Design Surveying
• Owner Coordination

5.1.d
Packet Pg. 254 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 11
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
HORTON WASTEWATER TREATMENT PLANT TERTIARY FILTERS PROJECT Mission Springs Water District, City of Desert Hot Springs, CA HORTON WASTEWATER TREATMENT PLANT ODOR CONTROK Mission Springs Water District, City of Desert Hot Springs, CA Client Contact: Mr. Brian Macy
Phone Number: (760) 329-5169
Email: [email protected]
Project Cost: $2,900,000
Completion Date: June 2023

DESCRIPTION
Following the preparation of a preliminary design report evaluating several tertiary filter and disinfection alternatives, TKE was contracted to prepare the final design (i.e., plans, specifications, and engineer’s estimate) for adding a booster pump station and tertiary filters to the existing Horton Wastewater Treatment Plant. The proposed filters will help alleviate secondary effluent disposal deficiencies and begin the phased implementation of recycled water treatment. The design included hydraulic analysis to ensure gravity flow from the new filter, through a future UV disinfection system, to either the existing spreading ponds or future recycled water storage tank. Additionally, due to the high winds in the area, a three-sided wind break and shade structure was included to protect the facility from the elements. The project included coordination with the Regional Water Quality Control Board.

SERVICES
Services include records research, coordination with regulatory agencies, vendors, and consultants, hydraulic analysis, design, cost estimating, technical and benefit cost analysis, SCADA design and integration, and permitting. . KEY STAFF
Michael P. Thornton, P.E., L.S., Steven Ledbetter, P.E., Terry Renner, P.E., L.S., Q.S.D., Shelby Kelley, E.I.T., Ron Musser, P.L.S.

Client Contact: Mr. Brian Macy
Phone Number: (760) 329-5169
Email: [email protected]
Project Cost: $600,000
Completion Date: Ongoing

DESCRIPTION
TKE prepared updates to plans, specifications, and estimates for the construction of an odor control system for the District’s existing Horton Wastewater Treatment Plant. The proposed vapor phase odor control system will service the influent pump station and headworks facilities. The project will significantly reduce odor emissions to neighboring residential developments. The project includes coordination with the Regional Water Quality Control Board, Air Quality Management District, other agencies, vendors, and consultants.

SERVICES
Services include records research, coordination with agencies, vendors, and consultants, design, cost estimating, technical and benefit cost analysis, regulatory agency coordination, permitting, bidding, construction management, construction staking, and inspection.

KEY STAFF
Michael P. Thornton, P.E., L.S., Steven Ledbetter, P.E., Chance Renner, E.I.T., Ron Musser, P.L.S., Brad Enscoe

RELEVANCE TO SAN JACINTO
• Preliminary Design
• Civil, Mechanical, Structural, and
Electrical Design
• Treatment System Improvements
• Coordination with Vendors
• Permitting
• Utility Coordination & Verification

RELEVANCE TO SAN JACINTO
• Treatment System
Improvements
• Technical and Benefit Cost
Analysis
• Records Research and Agency
Coordination

5.1.d
Packet Pg. 255 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 12
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
REGIONAL WATER RECLAMATION PROGRAM MANAGEMENT Mission Springs Water District, City of Desert Hot Springs, CA Client Contact: Mr. Arden Wallum
Phone Number: (760) 329-5169
Email: [email protected]
Project Cost: $68,000,000
Completion Date: On-Going

DESCRIPTION
Mission Springs Water District (MSWD) retained TKE to prepare a preliminary engineering analysis that evaluated expanding an existing WWTP or building a new regional WWTP. Ultimately, MSWD selected to proceed with a new regional WWTP, the Regional Water Reclamation Facility (RWRF). Thereafter, TKE was retained to be the program manager for the for the development of the RWRF and associated projects. As program manager, TKE is responsible for coordinating the design, hydrogeological analysis, environmental compliance processing, and construction of the RWRF, a new Regional Conveyance Trunk Sewer to deliver wastewater to the RWRF, and the M-2 Collection System to connect 695 parcels to the sewer system for treatment by the RWRF. In addition, TKE is in charge of grant funding and permit acquisition. In 2022, TKE secured $68 million in grant funding for the project. The project includes coordination with the State Water Resource Control Board, Regional Water Quality Control Board, Air Quality Management District, other agencies, and other consultants.

SERVICES
Services include preliminary engineering, benefit-cost analysis, project planning and scoping, Board report preparation and presentations, prepare grant funding applications and management, preparation of wastewater flow projection report, technical report and design review, prepare RFPs, environmental compliance services, prepare right-of-way acquisition documents, provided program/project management, regulatory and stakeholder meetings and presentations, perform construction management and inspection.

KEY STAFF
Steven Ledbetter, P.E., Terry Renner, P.E., L.S., Q.S.D., Ron Musser, L.S., Shelby Kelley, E.I.T., Jeff Lantosh

RELEVANCE TO SAN JACINTO
• Program Sequencing
• Managing CEQA Compliance
• Managing Design, Construction,
and Permitting
• Coordination with City, County,
RWQCB, and State Water Board
• SRF and Grant Acquisition and
Administration

5.1.d
Packet Pg. 256 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 13
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
FOREBAY WATER BOOSTER FACILITY UPGRADE PROJECT Yuima Municipal Water District, Pauma Valley, CA I-15 SEWER LIFT STATION AND WATER BOOSTER STATION City of Hesperia, CA Client Contact: Richard Williamson
Phone Number: (760)742-3704
Email: [email protected]
Project Cost: $3.2M
Completion Date: January 2021

DESCRIPTION
The Forebay Water Booster Facility is being upgraded to increase the reliability of the equipment and to meet existing and future demands. The project consists of a new partially buried cast-in-place tank and four vertical turbine pumps (3 duty, 1 standby) from an existing supply line that provides water from a San Diego Water County Water Authority (SDCWA) aqueduct connection. A diesel engine generator and automatic transfer switch will provide backup power to the site in the event of a commercial power outage. The project involves removal of the existing 0.5 MG Forebay Storage Reservoir. The new pumping equipment will be located outdoors under a shade structure and controls will be located within a building. Other improvements include a standby power generator, precise grading and paving, site piping, electrical, instrumentation, and building structural.

SERVICES
Services include specification preparation, coordination with agencies, permitting, bidding, construction management, construction staking, and inspection.

KEY STAFF
Terry Renner, P.E., L.S., Q.S.D., Steve Ledbetter, P.E., Ron Musser, P.L.S., Chance Renner, E.I.T.

Client Contact: Nathan Freeman
Phone Number: (760) 947-1000
Email: [email protected]
Project Cost: $8.7M
Completion Date: Ongoing

DESCRIPTION
This project consists of the design and construction of a sewer lift station and water booster station to provide service to developments along the I-15 freeway corridor. Through a phased approach, TKE first developed a sewer and water feasibility study to serve the area; followed by preparing the design and contract documents for sewer conveyance, and water distribution and transmission systems; and is now preparing the design and contract documents for the lift station and booster station. The lift station includes two 25 HP VFD submersible impeller pumps, wet well, piping, valves, manholes, electrical, motor control center and electrical building, and associated site improvements. The separate booster station, located at an existing reservoir site, includes three 250 HP VFD pumps, two 50 HP VFD pumps, one 20 HP pump, hydro-pneumatic system, piping, valves, electrical, prefabricated building, emergency generator (600 kW), and associated site improvements.

SERVICES
Services include preliminary engineering, opinion of probable cost, feasibility study, with system alternatives, sewer and water hydraulic modeling analysis, design, topographic surveying, and preparation of construction contract documents.

KEY STAFF
Michael Thornton, P.E., L.S., Terry Renner, P.E., L.S., Q.S.D., Steven Ledbetter, P.E., Ron Musser, P.L.S., Shelby Kelley, E.I.T. Chance Renner, E.I.T.

RELEVANCE TO SAN JACINTO
• Mechanical Water Systems
• Identification of Appropriate
Design Parameters
• Cost Estimating Experience

RELEVANCE TO SAN JACINTO
• Design and Construction of
Mechanical Water and
Wastewater Systems
• Identification of Appropriate
Design Parameters
• Cost Estimating Experience

5.1.d
Packet Pg. 257 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 14
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
Please see the table below for a small, but representative list of agencies who have and continue to request TKE to assist them in delivering valuable projects to their communities. We respectfully request that you verify our qualifications with the references listed below.

AGENCY CONTACT NAME PHONE NUMBER/ EMAIL

DATES SERVICES

PROVIDED
(FROM/THROUGH)

MISSION SPRINGS WATER

DISTRICT
66575 2ND STREET
DESERT HOT SPRINGS, CA 92240
MR. BRIAN MACY

INTERIM GENERAL

MANAGER
(760) 329-5169
[email protected]
2001 – PRESENT

SAN BERNARDINO MUNICIPAL

WATER DISTRICT
1350 S E STREET
SAN BERNARDINO, CA 92408
MR. TED BRUNSON,

DEVELOPMENT

SERVICES MANAGER
(909) 453-6165
[email protected]
2003-PRESENT

RUBIDOUX COMMUNITY

SERVICES DISTRICT
3590 RUBIDOUX BLVD.

RUBIDOUX, CA 92509

JEFF SIMS

ASSISTANT GENERAL

MANAGER
(951) 684-7580
[email protected]
2001 - PRESENT

CITY OF UPLAND
1370 N. BENSON AVENUE
UPLAND, CA 91786

BOB CRITCHFIELD

ENGINEERING

MANAGER
(909) 291-2946
[email protected]
2000 - PRESENT

CITY OF FONTANA
16489 ORANGE WAY
FONTANA, CA 92335
MR. PHIL BURUM,

DEPUTY CITY MANAGER
(909) 350-6727
[email protected]
2000 - PRESENT

2. REFRENCES

REFERENCES

5.1.d
Packet Pg. 258 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 15
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
SECTION 3 | PRIMARY CONTACT

AND PROPOSED TEAM
TKE fully recognizes the City’s concern for high quality, timely performance, and precise communication when
utilizing the services of a consultant. Each project
conducted by TKE is managed and staffed by a project
team assembled to meet the specific needs of the
project. TKE has assembled a highly qualified and
experienced project team, which we believe will best
serve your needs and is capable of meeting the
milestones set forth in the RFP. Resumes of each team
member can be found below.

Terry M. Renner, P.E., Q.S.D.
– Principal-in-Charge
Education:

Bachelor of Science –
California State Polytechnic
University, Pomona, Civil
Engineering
Experience:
23 Years
Years with Firm:
23 Years
Credentials:

California Professional Civil Engineer #69984
Arizona Professional Civil Engineer #55194
California Professional Land Surveyor #9762
California Qualified SWPPP Developer #24329
Mr. Renner, is the Senior Vice President of TKE and the Principal-in-Charge who will be the primary point of
contact for coordinating with the City regarding day-today engineering work as assigned under the contract. He has over 23 years’ experience in civil engineering
infrastructure projects, including water and sewer
improvements, transportation improvements, drainage
improvements, facilities improvements and recreation
improvements. He has managed numerous projects and
has delivered projects for the water departments of
MSWD, RCSD, and SBMWD, the Counties of Riverside and
San Bernardino as well as the cities of Fontana, Rialto, Upland, Riverside, Redlands, El Monte, Moreno Valley,
Colton and Corona. As a project manager, Mr. Renner has been responsible for survey and design production,
supervising a staff of surveyors, engineers and drafters, coordinating work between the production team and the
client, and for submitting all deliverables in a timely manner. He has successfully delivered a wide variety of complex and challenging projects and is dedicated to
ensuring that the plans produced by TKE continue to
exceed industry standards.

Steven W. Ledbetter, P.E. –
Project Manager
Education:

Bachelor of Science -
California State Polytechnic
University, Pomona, Civil
Engineering
Experience:
21 Years
Years with Firm:
20 Years
Credentials:

California Professional Civil Engineer #84044
PM-10 Certified
Mr. Ledbetter has over 21 years of professional
experience in the civil engineering industry and will serve as the Project Manager for the project. He has handled
various critical and challenging projects from planning through design and implementation; all while ensuring
that projects are executed as per specification in the
stipulated time with quality. He has a well-rounded
background with experience in: preparation and analysis of water treatment plant plans and specifications
including potable and non-potable water, wastewater,
and drainage; utility master planning including computer modeling, analysis, and report preparation; waste water and water supply planning including feasibility studies, urban water management plans, water supply
assessments and verifications; storm water compliance
reporting including water quality management plans and
storm water pollution prevention plans, permitting and
grant writing for various State and Federal agencies.

5.1.d
Packet Pg. 259 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 16
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
Octavio Parada – Assistant
Project Manager
Education:

BS, Autonomous University
of Baja California, Mexico
(UABC)
Experience:
24 Years
Years with Firm:
18 Years
Mr. Parada has over 24 years of progressive experience
in civil engineering in the public works sector as well as the private sector. He is result-driven, proactive and
detail-oriented with a proven track record of successfully handling and delivering a wide variety of complex and
challenging projects. He is dedicated to ensure that
projects exceed industry standards and consistently
finishing under budget and schedule. Through his career, Octavio has accumulated extensive experience in
planning, designing and project completion for more than 30 miles of roadways, street widening, medians, traffic calming, roundabouts, signing and striping modifications, bicycle lanes, pedestrian facilities for major corridors, arterials, collectors and residential streets, including water improvements, sewer improvements, drainage
improvements, grading plans and computerized system
modeling for drainage master plans. Finally, Octavio has worked in the private sector for commercial and
industrial development as technical director managing
projects from the conceptual stage, through planning,
designing, bidding, construction, and project completion under project specifications and exceeding client
expectations.

Shelby Kelley, E.I.T. – Project
Engineer
Education:

BS, Civil Engineering, San
Diego State University
Experience:
7 Years
Years with Firm:
6 Years
Credentials:

E.I.T. No. 171121
Mr. Kelley is an Associate Engineer of TKE Engineering, Inc. and has 7 years of experience in civil engineering design and construction of infrastructure projects,
including sewer and water improvements, drainage
improvements, transportation improvements, facilities
improvements, and construction methods. Mr. Kelley has
been responsible for assistance with design of water and sewer plan/profile, lift stations, treatment plant facilities, preliminary design exhibits, and cost estimates. He has delivered projects for Mission Springs Water District and the Cities of Adelanto, Chino, Fontana, Hesperia,
Highland, Needles, and Rialto.

Ronald A. Musser, P.L.S. –
Director of Survey
Education:

Riverside Community
College
Experience:
53 Years
Years with Firm:
18 Years
Credentials:

California Professional Land Surveyor #4230
Mr. Musser has over 53 years of experience in performing field and office surveying services for public and private projects include ding roadway and highway projects.

Prior to joining TKE Engineering, Inc., Mr. Musser worked as a Partner in an engineering and surveying firm and

5.1.d
Packet Pg. 260 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 17
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
supervised the mapping department providing mapping
and calculations support for the firm’s projects. He has prepared records of survey, parcel maps and tract maps
in Riverside County, San Bernardino County, San Diego
County, Orange County and Los Angeles County. He has
performed boundary, topographic, ALTA, and precise
level surveys as well as Global Positioning Surveys.

LABOR RESOURCES
a ) R ESOURCES
TKE has strived to develop techniques that reach outside the box and develop well rounded individuals committed
to providing high quality, efficient services to meet all of our clients’ needs. TKE trains our staff on every facet of engineering design and construction to provide a level of knowledge that can identify problems in every phase of a construction project prior to being constructed. It is this commitment to service and diverse array of offerings that makes us unique and drives our long-standing
relationships with our client base. Understanding that all aspects of design and construction are important and
time sensitive to ensure the City’s interests are protected, our team brings TKE management level professionals to
projects ensuring that every aspect receives full, timely and comprehensive consideration. It is this personal
touch and contact that define our ‘local service’
approach. We consider ourselves community builders
and take ownership of services requested from TKE,
ensuring that our personnel will be allocated on an as
needed basis in order to complete all services on
schedule and within specified budget. TKE is committed
to responding to our clients’ needs as they arise.

TKE is aware of the City’s need to complete projects on schedule. We are committed to providing services as
requested in the RFP to ensure all projects are completed on schedule. TKE’s proactive management approach
ensures we rarely experience ‘crisis’ project delivery
needs. When requested by a client, TKE will add
resources, commit extended work hours, develop an
efficient implementation plan and other efforts as
needed. Our office location in Riverside will permit TKE staff to respond to requested meetings and field
inspections at a moment’s notice.
b) W ORKLOAD
TKE currently provides similar services to other clients; as can be verified by our references, TKE effectively meets the needs of our clients. If selected, TKE is committed to meeting all of the City’s needs. TKE’s local service
approach ensures that the City’s needs will be met and
TKE will constantly exceed City expectations. TKE
maintains state of the art conferencing and
communications equipment. We are fully capable of
hosting multi-participant meetings including video
conferencing. TKE, with its current clients, already
utilizes similar tools including clients’ ability to view host computer screens for document development and
review.
c) S UBCONSULTANTS
Aragón Geotechnical Inc. (AGI) will
provide Geotechnical Engineering
support for the Project. AGI is a
highly qualified geotechnical and
construction materials testing firm with significant
experience in providing services similar to those being requested. AGI is committed to providing geotechnical,
materials testing, and construction field inspection
services with a superior degree of professional excellence and proficiency. They offer clients individual attention and provide innovative solutions at a competitive cost.

AGI traces its roots to the year 1973, followed soon after by the establishment of the present headquarters office in the Woodcrest area of Riverside County. The firm will apply decades of experience acquired by talented
professionals in the fields of geotechnical engineering, engineering geology, hydrogeology, earthquake
engineering, and materials engineering and testing to the project team. AGI staff regularly attends scientific
conferences and specialty training sessions to stay
abreast of cutting-edge technologies and new
developments in theirf disciplines. AGI is a State of
California Small Business Enterprise (SBE #1182800),
Minority Business Enterprise (MBE # 19000092) and
Disadvantaged Business Enterprise (DBE #45365). AGI has

5.1.d
Packet Pg. 261 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 18
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
California Department of Transportation (Caltrans)
certified facilities and is AASHTO Resource (Formerly
AMRL) accredited.

LINKTURE will provide SCADA
Design services for the Project. LINKTURE was formed in 1992 and offers a full range of electrical, lighting, and control system engineering services to Engineers, Private Industries, Contractors, Federal and State Governments, and Municipalities. LINKTURE has acquired its
qualifications through the many years of specialized
experience of our professional staff. These qualifications include technical competence in organizational analysis; familiarity with clients’ financial, planning, and related business systems; broad-gauged analytical ability; and
professional independence, objectivity, and integrity.

LINKTURE offers feasibility studies, system evaluations, fault-current, coordination, and arc-flash studies,
assessments, preliminary and final engineering and
design of PS&Es, greenhouse gas reduction and
renewable energy solutions, and construction-related
services for commercial, industrial, and institutional
facilities including water and wastewater facilities such as pump stations, lift stations, water reservoirs, and
wastewater treatment. Additional services related to
water and wastewater facilities include odor control,
corrosion control, and flow monitoring. LINKTURE also
provides Information Technology (IT) services, which
include hardware and software assessment, design for
the wide-area network (WAN), local area network (LAN),
servers, and client workstations. Their services also
include computer and network security, Internet and
website development, telecommunications, and
programming services.

LINKTURE specializes in consulting services for water and wastewater facilities, industrial and commercial facilities, government contracts, medium and low-voltage power
distribution, process controls, facility upgrades, and area lighting. Projects that the company undertakes range
from a few hours for consultations and plan reviews to
engineering projects requiring several thousand hours.

5.1.d
Packet Pg. 262 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 19
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
Principal-in-Charge
Terry Renner, P.E., L.S., Q.S.D.

Director of Survey
Ron Musser, P.L.S.

Assistant Project Manager
Octavio Parada
Project Engineer
Shelby Kelley, E.I.T.

Project Manager
Steven W. Ledbetter, P.E.,

1. ORGANIZATIONAL
CHART

5.1.d
Packet Pg. 263 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 20
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL

TERRY RENNER,
P.E., Q.S.D.

Principal-in-Charge
TKE Engineering, Inc.

EDUCATION
BS, Civil Engineering, California State
Polytechnic University, Pomona

CERTIFICATIONS
Caltrans SWPPP Certified QSP/D
Training

AFFILIATIONS
American Public Works Association
American Council of Engineering
Companies of California
American Society of Civil Engineers

REGISTRATIONS
Registered Civil Engineer,
PE 69984 (CA)
Professional Land Surveyor (CA) 9762
Qualified SWPPP Developer and
Practitioner #24329
Mr. Renner is the Senior Vice President of TKE and has 23 years of experience in civil engineering infrastructure projects, including drainage improvements, transportation improvements, sewer and water improvements, facilities improvements and recreation improvements. He has managed numerous projects and has delivered projects for the Cities of Calimesa, Fontana, Rialto, Upland, Riverside, and Redlands. As a project manager, Mr. Renner has been responsible for design production, supervising a staff of engineers and drafters, coordinating work between the production team and the client, and for submitting all deliverables in a timely manner. He has successfully delivered a wide variety of complex and challenging projects and is dedicated to ensuring that the plans produced by TKE continue to exceed industry standards.

DETAILED PROJECT EXPERIENCE
• Regional Conveyance Trunk Sewer, City of Desert Hot Springs, CA - Mr. Renner is the QA/QC manager overseeing the completion of a preliminary engineering analysis evaluating potential service areas, trunk sewer alignments, wastewater flow rates, lift station capacity analysis, and other preliminary design criteria needed to identify the preferred alignment of the Regional Conveyance Trunk Sewer and potential flow diversions to the Regional Water Reclamation Facility (RWRF). Mr. Renner is continuing to provide QA/QC for the final design and contract documents for the preferred sewer alignment from the intersection of Dillon Road and Avenida Manzana to the RWRF. The project includes
coordination with developers, other agencies, Regional Water Quality Control Board, and other consultants. Services include Preliminary Engineering, Opinion of Probable Cost, Planning System Alternatives, Sewer Hydraulic Modeling Analysis, Design, Topographic Surveying, and Preparation of Plans, Specifications, and Estimates.
• Manganese Treatment Facility and 0.5 MG Reservoir Project, City of Huntington Park, CA – Mr. Renner was the Project Manager, Design Engineer and Construction Manager for this project, which TKE prepared plans, specifications, and estimates for the construction of a grant funded 70-foot tall welded steel reservoir replacement project and a fully redundant manganese filtration plant capable of flowrates up to 1500 gpm in the City of Huntington Park. The project included the removal of a structurally deficient steel reservoir and construction of the proposed welded steel reservoir including a ring footing with 45-foot deep 3-foot diameter caissons to combat liquefaction issues. The reservoir removal and replacement is located within fifteen feet of an existing 70-foot tall 2 million gallon steel reservoir to be protected during construction. • Jurupa Hills Lift Station Replacement, Rubidoux Community Services District, City of Jurupa Valley, CA – This project consisted of the replacement of an existing 300 gpm lift station, site

2. RESUMES

5.1.d
Packet Pg. 264 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 21
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
demolition and abandonments, electrical and backup power tie-ins and easement document preparation at the Jurupa Hills Country Club Golf Course. Mr. Renner was the project manager in charge of all project activities. This included hydraulic calculations, site layout, specification preparation, survey and electrical subconsultant coordination, management of assistant engineers and AutoCAD drafters, and project billing.
• Groundwater Quality Protection Program Areas H and I Sewer Project, City of Desert Hot Springs, CA - Mr. Renner is the QA/QC manager for the preparation of bidding documents for two areas in MSWD’s Groundwater Quality Protection Program (GQPP), a septic to sewer conversion program. The Project includes approximately 25,000 linear feet of 8” vitrified clay pipe sewer improvements, including 676 4” service laterals. Once complete, MSWD will abate approximately 465 existing septic tanks that are impacting groundwater quality. The project includes records research, conventional topographic surveying, coordination with agencies, hydraulic calculations, preliminary design, cost estimating, geotechnical investigation, environmental
coordination, preparation of construction plans and specifications, permit acquisition, and grant funding administration.
• Horton Wastewater Treatment Plant Tertiary Filtration System, City of Desert Hot Springs, CA– Mr. Renner was the Principal in Charge for the preparation of Preliminary Design Report evaluating several tertiary filter and disinfection alternatives. Following identification of the preferred alternative, TKE prepared the final design (i.e., plans, specifications, and engineer’s estimate) for adding a booster pump station and tertiary filters to the existing Horton Wastewater Treatment Plant to help alleviate secondary effluent disposal deficiencies and begin the phased
implementation of recycled water treatment. The design included hydraulic analysis to ensure gravity flow from the new filter, through a future UV disinfection system, to either the existing spreading ponds or future recycled water storage tank.

5.1.d
Packet Pg. 265 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 22
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
STEVEN W.

LEDBETTER,
P.E.

Project Manager
TKE Engineering, Inc.

EDUCATION

BS, CIVIL ENGINEERING
(ENVIRONMENTAL),

CALIFORNIA STATE POLYTECHNIC

UNIVERSITY, POMONA

CERTIFICATIONS
Caltrans 24 Hour Training for Water
Pollution Control Managers

AFFILIATIONS
Riverside-San Bernardino Counties
Branch, American Society Of Civil
Engineers
Coachella Valley Branch, American
Public Works Association
Mr. Ledbetter has over 21 years of professional experience in the civil engineering industry. He has handled various critical and challenging projects from planning through design and implementation; all while ensuring that projects are executed as per specification in the stipulated time with quality. He has a well-rounded background with experience in: preparation and analysis of street and utility improvement plans and specifications including drainage, potable and non-potable water and wastewater, utility master planning including computer modeling, analysis, and report preparation; water supply planning including feasibility studies, urban water management plans, water supply assessments and verifications; storm water compliance reporting including water quality management plans and storm water pollution prevention plans and; and grant writing for various State and Federal agencies.

DETAILED PROJECT EXPERIENCE
• Regional Water Reclamation Program, Mission Springs Water District, CA – Mr. Ledbetter is providing program management services for the development and construction of the District’s Regional Water Reclamation Program (RWRP). The RWRP
includes planning, design, and construction of a regional wastewater treatment plant, interceptor conveyance system, and local wastewater collection systems. Mr. Ledbetter is managing the completion of the RWRP, including: participation and management of funding acquisition; staff, board, consultant, funding agencies, and public coordination and communications; assessment district formation; State Revolving Fund (SRF) and grant application processing; State invoicing and reporting; environmental compliance processing; preliminary engineering preparation; plans, specifications, and cost estimates (PS&E) preparation; bidding and construction; and all related services to successfully complete the RWRP.
• Well No. 11 to 15 Intertie, City of Needles, CA- Mr. Ledbetter is currently managing the design and construction of a new transmission main intertie project consists of 2,800 linear feet of 16” pipeline in the City of Needles. The project includes construct an iron and manganese treatment system at Well 11 and the intertie will deliver raw water from Well 15 to Well 11. Mr.

Ledbetter is providing design and project management services for the Project that includes preparation of plans, specification, and cost estimates for the transmission main and acting as the owner representative for oversight and management of the Well 11 treatment system design by others; ensuring consistency in both project designs and schedules
• Horton Wastewater Treatment Plant Tertiary Filtration System, City of Desert Hot Springs, CA – Mr. Ledbetter was the Project Manager for the preparation of Preliminary Design Report

5.1.d
Packet Pg. 266 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 23
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
evaluating several tertiary filter and disinfection alternatives.

Following identification of the preferred alternative, TKE prepared the final design (i.e., plans, specifications, and engineer’s estimate) for adding a booster pump station and tertiary filters to the existing Horton Wastewater Treatment Plant to help alleviate secondary effluent disposal deficiencies and begin the phased implementation of recycled water treatment. The design included hydraulic analysis to ensure gravity flow from the new filter, through a future UV disinfection system, to either the existing spreading ponds or future recycled water storage tank.

Additionally, due to the high winds in the area, a three-sided wind break and shade structure was included to protect the facility from the elements. The project included coordination with the Regional Water Quality Control Board.
• Horton Wastewater Treatment Plant Odor Control, City of Desert Hot Springs, CA - Mr. Ledbetter is the project manager for the preparation of plans, specifications, and estimates for the construction of an odor control system for the District’s existing Horton Wastewater Treatment Plant. The proposed vapor phase odor control system will service the influent pump station and headworks facilities. The project will significantly reduce odor emissions to neighboring residential developments. The project includes coordination with the Regional Water Quality Control Board, Air Quality Management District, other agencies, vendors, and consultants. Services include records research, coordination with agencies, vendors, and consultants, design, cost estimating, technical and benefit cost analysis, regulatory agency
coordination, permitting, bidding, construction management, construction staking, and inspection.
• I-15 Sewer Lift Station, City of Hesperia, CA - Mr. Ledbetter was the project manager for the preparation of a sewer lift station design to accept wastewater flows from existing and proposed developments at Interstate 15 and Ranchero Road, and the surrounding community of approximately 110 acres. The analysis included defining the tributary area, calculating existing, nearterm, and ultimate wastewater flows (0.94 MGD, 1.78 MGD, and

2.56 MGD, respectively), calculating head loss, selecting pumps, and designing the wet well and piping system. TKE identified two self-cleaning high efficiency 25 hp wastewater pumps with variable frequency drives. The pumps were selected based on its peak efficiency (76%) under ultimate head and flow conditions, while maintaining good efficiency (65%) under initial head and flow conditions.

5.1.d
Packet Pg. 267 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 24
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL

OCTAVIO
PARADA
Assistant Project
Manager
TKE Engineering, Inc.

EDUCATION
B.S., Autonomous University of
Baja California, Mexico (UABC)

CERTIFICATIONS
Traffic Engineering For Highways,
Secretary of Transport and
Communications (SCT-Mexico)
CAD Pilot Boot Camp for Civil 3D,
CVIS
Mr. Parada has over 24 years of progressive experience in civil engineering in the public works sector as well as the private sector. He is result-driven, proactive and detail-oriented with a proven track record of successfully handling and delivering a wide variety of complex and challenging projects. He is dedicated to ensure that projects exceed industry standards and consistently finishing under budget and schedule. Through his career, Octavio has accumulated extensive experience in planning, designing and project completion for more than 30 miles of roadways, street widening, medians, traffic calming, roundabouts, signing and striping modifications, bicycle lanes, pedestrian facilities for major corridors, arterials, collectors and residential streets, including water improvements, sewer improvements, drainage improvements, grading plans and computerized system modeling for drainage master plans. Finally, Octavio has worked in the private sector for commercial and industrial development as technical director managing projects from the conceptual stage, through planning, designing, bidding, construction, and project completion under project specifications and exceeding client expectations.

DETAILED PROJECT EXPERIENCE
• Pearmain Street Relief Sewer Project, City of Adelanto - Mr. Parada performed design and project management services for City on Pearmain Street and Auburn Road between approximately 1,300 feet east of US Highway 395 and Air Expressway. This project consists of the construction of 9,000 linear feet of pipe with diameters ranging from 21” to 15”, utilizing Polyvinyl chloride pipe, manholes, stub outs, 110 linear feet of 30” bore and jack steel casing, existing manhole replacement with diversion manhole, reconnection of existing undersized 12” sewer and connections to existing sewer manholes.

Proposed wastewater system improvements provide relief for the existing 12” sewer which has insufficient capacity to convey current and proposed development flows.
• Kern Drive-Peralta Place Sewer Rehabilitation Project, Rubidoux Community Service District – Mr. Parada Assisted in the design and preparation of 550’ of 12” cured in place pipe, including manholes, and appurtenances. The project also included 150’ of vitrified clay pipeline extension for future connection to a regional sewer project. • Crestmore Road Waterline Replacement Project, Rubidoux Community Service District – Mr. Parada Assisted in the design and preparation of 1500’ linear feet of 24” CML&C transmission main improvements to increase flows from an existing well site • Tilton Avenue Sewer Replacement Project, Rubidoux Community Service District – Mr. Parada Assisted in the design and preparation of 1500’ of 12” vitrified clay pipeline including manholes, Service laterals and abandonments.
• 1158 Zone Recycled Water Program, City of Fontana– Mr. Parada Assisted in the design and preparation of approximately 50,000 linear feet of recycled water mains ranging from 6” to 24” in diameter. The

5.1.d
Packet Pg. 268 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 25
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
project included San Bernardino County Flood Control District bridge crossings, DWR pipeline crossings and Southern California Edison easement crossings. The project included preparation of preliminary engineering report that identified potential users, projected use amounts alignment alternatives to provide service, environmental impacts and service retrofits. Assistance with a funding application and processing with the State of California State Water Resource Control Board.
• Vulcan Basin Project, City of Fontana– The Vulcan Basin project is located in the City of Fontana near the corner of Arrow Route and Tokay Street. The project includes a 1700-acre foot basin, inlet and outlet facilities, storm conveyance facilities, and recycled water conveyance facilities. The project will effectively improve flood control, eliminating current flooding along the transportation corridor, enhance water conservation by recharge of an estimated 4000-acre feet of average rainfall year, storm water, and recycled water reducing the region’s dependence on imported water supplies. Mr. Parada Assisted in the design and preparation of different grading basin configurations, perform earthwork calculations as well as tributary Hydrology and Hydraulic analysis.
• Mountain Avenue Pavement Rehabilitation and Water Improvement Project, City of Upland – Mr. Parada Assisted in the design and preparation of 9500’ linear feet of watermains ranging from 12” to 6” in diameter CML&C pipe, pipeline appurtenances, service laterals and fire hydrants. Also 600,000 square feet of Pavement rehabilitation and restriping.
• Opal Basin, City of Redlands– Mr. Parada Assisted in the preparation of hydrology and hydraulic analysis, site development and grading design for the proposed Opal Basin which is located on the north east corner of Citrus Avenue and Opal Avenue, in an unincorporated area of the County of San Bernardino. Currently the site is used as a citrus grove and has been for many years. Under the proposed design, the site would be graded to hold 830-acre feet of storm and recharge waters and include a walking trail around the basin. The basin would retain much of the same appearance as currently exists from the perimeter preserving at the property boundary.

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Packet Pg. 269 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 26
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
SHELBY
KELLEY, E.I.T.

Project Engineer
TKE Engineering, Inc.

EDUCATION
B.S., Civil Engineering, San Diego
State University

CERIFICATIONS
Engineer-In-Training
E.I.T. Number 171121
Mr. Kelley is an Associate Engineer of TKE Engineering, Inc. and has 7 years of experience in civil engineering design and construction of infrastructure projects, including sewer and water improvements, drainage improvements, transportation improvements, facilities improvements, and construction methods. Mr. Kelley has been responsible for assistance with design of water and sewer plan/profile, lift stations, treatment plant facilities, preliminary design exhibits, and cost estimates. He has delivered projects for Mission Springs Water District and the Cities of Adelanto, Chino, Fontana, Hesperia, Highland, Needles, and Rialto.

DETAILED PROJECT EXPERIENCE
• Regional Water Reclamation Facility, Mission Springs Water District, City of Desert Hot Springs – Mr. Kelley is currently assisting in performing construction management and office engineering services for the construction of the new Regional Water Reclamation Facility located near 20th Avenue and Little Morongo Road in the City of Desert Hot Springs. The $43,000,000 project includes the construction of a 1.5 MGD Sequence Batch Reactor (SBR) wastewater treatment plant that will dispose treated secondary effluent in onsite disposal ponds. The project also includes an operations and administration building that will house a solids processing area, chemical storage area, maintenance area, administrative area, electrical room, and blower room. Mr. Kelley provides support in submittal and RFI review, change order review, progress payment review/approval, labor compliance, coordination with utilities, permitting, grant reimbursement and coordination with District representatives.
• Regional Sewer Conveyance Line, Mission Springs Water District, City of Desert Hot Springs – Mr. Kelley assisted with the design of a new sewer diversion structure located near the Horton Wastewater Treatment Plant in the City of Desert Hot Springs. Mr. Kelley is also currently assisting in performing construction management and office engineering services for the construction of the new Regional Sewer Conveyance Line located along Dillon Road and Little Morongo Road in the City of Desert Hot Springs. The project will convey wastewater to the Regional Water Reclamation Facility and includes the construction of 10,000 linear feet of 12” PVC force main, 950 linear feet of 12” VCP, 5,200 linear feet of 33” VCP, 1,000 linear feet of 36” VCP and all related appurtenances. Mr. Kelley provides support in submittal and RFI review, change order review, progress payment review/approval, labor compliance, coordination with utilities, permitting, grant reimbursement and coordination with District representatives.
• Horton Wastewater Treatment Plant Tertiary Filter, Mission Springs Water District, City of Desert Hot Springs– Mr. Kelley is currently assisting with the design of a pump station and tertiary

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Packet Pg. 270 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 27
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
filters located at the Horton Wastewater Treatment Plant in the City of Desert Hot Springs. Tertiary Filter design consisted of modifications to existing distribution box, pumping structure, 590 linear feet of 24” Ductile Iron pipe, Aqua-Disk Tertiary Filter, 600 linear feet of 4” Ductile Iron pipe for metered backwash line to influent pump station and proposed distribution box.
• Well No. 16, City of Needles - Mr. Kelley assisted with the design of the new Well No. 16 and Waterline located along Balboa Place and South of McShans Lane in the City of Needles. The project includes well pump, above ground piping, appurtenances, discharge piping and shade structure. Along with the design of the proposed well, Mr.

Kelley assisted with the design of 2,750 linear feet of 16” Ductile Iron pipe designated along Well Access Road and Balboa Place. The project includes restrained joints, system appurtenances, and connections to the existing systems and interconnections to City of Needles Water.
• Well 22 Rehabilitation, Mission Springs Water District, City of Desert Hot Springs– Mr. Kelley assisted with the design of Well 22 Rehabilitation located East of Little Morongo Road on Pierson Boulevard in the City of Desert Hot Springs. Well 22 Rehabilitation consisted of removal and replacement of well piping, appurtenances, discharge piping and modifications to the existing well pump base.

Along with Well Rehabilitation, proposed PCC pad surrounding above ground piping and chlorine storage shed.
• Horton Wastewater Treatment Plant Chopper Pumps, Mission Springs Water District, City of Desert Hot Springs– Mr. Kelley assisted with the design of proposed chopper pumps in replacement of existing submersible pumps located at the Horton Wastewater Treatment Plant in the City of Desert Hot Springs. Chopper Pumps consisted of the removal and replacement of submersible pumps, updated base elbow, updated dual guide rails and intermediate stiffener brackets.

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Packet Pg. 271 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 28
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL

RON MUSSER,
P.L.S.

Director of Survey
TKE Engineering, Inc.

CERTIFICATIONS
Professional Land Surveyor, LS 4230
(CA)

AFFILIATIONS
American Council of Engineering
Companies of California
California Land Surveyors Association
Mr. Musser has over 53 years of experience in performing field and office surveying and plan checking services for public and private projects including drainage, roadway and highway projects. He has performed design topographic surveying and construction staking on all of TKE’s respective design and construction management projects and map checking over the past 15 years. In addition, he has prepared easement deeds, grant deeds, records of survey, parcel maps and tract maps in San Bernardino County, Riverside County, San Diego County, Orange County and Los Angeles County. He has performed boundary, topographic, ALTA, and precise level surveys as well as Global Positioning Surveys. Mr. Musser currently provides topographic mapping and map checking services to the City’s of Calimesa, Upland, Azusa, Hesperia, Adelanto, Wildomar, Palm Desert, Pico Rivera and El Monte.

DETAILED PROJECT EXPERIENCE
• Regional Water Reclamation Program, Mission Springs Water District, CA – Mr. Musser is the Director of Survey for the District’s Regional Water Reclamation Program (RWRP). The RWRP includes planning, design, and construction of a regional wastewater treatment plant, interceptor conveyance system, and local wastewater collection systems. TKE is managing the completion of the RWRP, including: participation and
management of funding acquisition; staff, board, consultant, funding agencies, and public coordination and communications; assessment district formation; State Revolving Fund (SRF) and grant application processing; State invoicing and reporting; environmental compliance processing; preliminary engineering preparation; plans, specifications, and cost estimates (PS&E) preparation; bidding and construction; and all related services to successfully complete the RWRP.
• Groundwater Quality Protection Program Areas H and I Sewer Project, City of Desert Hot Springs, CA – Mr. Musser provided topographic design survey, and the preparation of survey documents for two areas in MSWD’s Groundwater Quality
Protection Program (GQPP), a septic to sewer conversion program. The Project includes approximately 25,000 linear feet of 8” vitrified clay pipe sewer improvements, including 676 4” service laterals. Once complete, MSWD will abate approximately 465 existing septic tanks that are impacting groundwater quality.

The project includes records research, conventional topographic surveying, coordination with agencies, hydraulic calculations, preliminary design, cost estimating, geotechnical investigation, environmental coordination, preparation of construction plans and specifications, permit acquisition, and grant funding administration.

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Packet Pg. 272 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 29
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
• Regional Conveyance Trunk Sewer, City of Desert Hot Springs, CA - Mr. Musser provided topographic design survey, Mr. Musser is continuing to provide Survey for the final design and contract documents for the preferred sewer alignment from the
intersection of Dillon Road and Avenida Manzana to the RWRF.

The project includes coordination with developers, other agencies, Regional Water Quality Control Board, and other consultants. Services include Preliminary Engineering, Opinion of Probable Cost, Planning System Alternatives, Sewer Hydraulic Modeling Analysis, Design, Topographic Surveying, and
Preparation of Plans, Specifications, and Estimates.
• Fontana City Wide Water/Wastewater Engineering, City of Fontana, CA – Mr. Musser served as Project Surveyor on this project to improve water supply reliability and increase wastewater service area for the residents of the City of Fontana.

The components include, recycle water direct reuse and
recharge, enhanced storm water capture and recharge,
imported water development, exchange water agreements and sewer analysis. TKE has performed extensive research,
preliminary design and coordination with agencies to assist in the elimination of high maintenance basins and sewer lift stations, development of storm water and recharge basins, sewer service and recycled water service to residents, businesses and City facilities throughout the City of Fontana.
• Jurupa Street Recycled Water Main Project, Ontario Municipal Utilities Company, City of Ontario, CA – Mr. Musser was the Project Surveyor for this project, which TKE prepared design, utility coordination, utility verification, plans, specifications, estimates and coordination with local businesses for the construction of approximately 4,700 linear feet of 8” recycled water main and related appurtenances. The project constructed an infill recycled water main to connect a previously constructed recycle water main which was currently serving potable water to the existing recycled water system.

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Packet Pg. 273 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 30
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
SECTION 4 | DATE OF AVAILABILITY TO BEGIN WORK
TKE Engineering, Inc. is available to begin working on this project immediately, or upon the City’s request.

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Packet Pg. 274 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Page | 31
Request for Proposal for Development of Plans, Specifications, and Estimates (PS&E) for New Grand Well Site Potable Water Treatment Plant
City of San Jacinto

TECHNICAL PROPOSAL
SECTION 5 | ANTICIPATED PS&E DELIVERY SCHEDULE
We are committed to completing the City’s project design within 12 months of receiving the Notice to Proceed. In addition, we anticipate a 18 month construction schedule, which allows time to procure and install long lead items (e.g., electrical and SCADA system). TKE is available and will apply the necessary man hours to complete the project on schedule. We will monitor design progress weekly to ensure the project is proceeding in accordance with the approved project schedule. Our proposed project schedule has been included in this proposal for review and approval.

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Packet Pg. 275 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well

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Packet Pg. 276 Attachment: TKE Grand Treatment Plant Specific Plan Proposal (Award of Contract for New Grand Well Design - CIP 20-010) Sub-Consultants2.) Total
Task No. Task Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ $ $ 1 Project Management 30 $ 5,400 60 $ 10,200 60 $ 9,600 30 $ 4,200 $ - 60 $ 5,400 $ - $ 34,800 2 Records Research 2 $ 360 4 $ 680 8 $ 1,280 16 $ 2,240 4 $ 520 2 $ 180 $ - $ 5,260 3 Design Surveying 2 $ 360 4 $ 680 4 $ 640 $ - 8 $ 1,040 4 $ 360 24 $ 6,000 $ 9,080 4 Geotechnical Services $ - 2 $ 340 4 $ 640 $ - 4 $ 520 2 $ 180 $ - $ 11,000 $ 12,680 5 Base Construction Drawings 4 $ 720 8 $ 1,360 16 $ 2,560 24 $ 3,360 24 $ 3,120 4 $ 360 $ - $ 11,480 6 60% Design 20 $ 3,600 60 $ 10,200 120 $ 19,200 180 $ 25,200 240 $ 31,200 12 $ 1,080 $ - $ 135,300 $ 225,780 7 Environmental Coordination 4 $ 720 8 $ 1,360 8 $ 1,280 12 $ 1,680 12 $ 1,560 2 $ 180 $ - $ 6,780 8 Permit Acquisition 4 $ 720 12 $ 2,040 24 $ 3,840 24 $ 3,360 12 $ 1,560 8 $ 720 $ - $ 12,240 9 90% Design 12 $ 2,160 40 $ 6,800 80 $ 12,800 120 $ 16,800 180 $ 23,400 8 $ 720 $ - $ 67,650 $ 130,330 10 Final Design 8 $ 1,440 30 $ 5,100 60 $ 9,600 80 $ 11,200 120 $ 15,600 8 $ 720 $ - $ 22,550 $ 66,210 11 Bidding Assistance 4 $ 720 8 $ 1,360 16 $ 2,560 24 $ 3,360 16 $ 2,080 4 $ 360 $ - $ 10,440 12 Assistance During Construction 18 $ 3,240 160 $ 27,200 280 $ 44,800 160 $ 22,400 80 $ 10,400 18 $ 1,620 $ - $ 109,660 Subtotal: 108 $ 19,440 396 $ 67,320 680 $ 108,800 670 $ 93,800 700 $ 91,000 132 $ 11,880 24 $ 6,000 $ 236,500 $ 634,740 Reimbursables (@3%)1.): $ 19,042
Rates: Notes: Total: $ 653,782
Project Manager $ 180 /HR 1.) Reimbursables Include Cost for Prints, Copies, Mileage, Etc. Rounded Total: $ 653,800 Project Manager $ 170 /HR 2.) Subconsultant Fees for Geotechnical, Structural, and Electrical Project Engineer $ 160 /HR
Assistant Engineer/Designer $ 140 /HR
AutoCAD Technician $ 130 /HR
Clerical $ 90 /HR
2-Man Survey Crew $ 250 /HR
TKE Engineering, Inc.

Construction Phase
Principal in Charge Survey Crew
Design Phase
City of San Jacinto
Request for Proposal for Development of Plans, Specifications, and Estimates for Assistant
Engineer/Designer
New Grand Well Site Potable Water Treatment Plant
Project Manager Project Engineer AutoCAD Technician Clerical Consulting Engineering Fee Breakdown

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Packet Pg. 277 Attachment: TKE Grand Treatment Plant Cost Proposal (Award of Contract for New Grand Well Design - CIP 20-010) December 5, 2023
TO: City Council
REQUESTED BY: Travis Randel, Deputy City Manager, Development Services APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Authorization to Submit CDBG Application
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to submit an application to the Riverside County Department of Housing and Workforce Solutions (HWS) for a Community Development Block Grant (CDBG) allocation for the Sallee Park Playground Improvement Project;

2. Approve and Authorize the City Manager to submit a CDBG application for the Voices for Children Riverside County Court Appointed Special Advocate Project for the requested amount of $10,000, subject to the conditions of the CDBG program as provided by the Riverside County Department of Housing and Workforce Solutions program; and,

3. Approve and Authorize the City Manager to submit a CDBG application for the Boys & Girls Club of Menifee Valley (DBA the Boys & Girls Club of Inland Valley) scholarship program for the requested amount of $25,000, subject to the conditions of the CDBG program as provided by the Riverside County Department of Housing and Workforce Solutions program.

DISCUSSION:

The County of Riverside (“County”) receives Community Development Block Grants (“CDBG”) funds as a qualified urban county under the U.S. Department of Housing and Urban Development’s (“HUD”) CDBG Program. The County, through the Housing and Workforce Solutions (“HWS”), distributes the CDBG funds through its Urban County Program to cooperating cities like the City of San Jacinto.

The CDBG Program brings federal dollars to local communities for the purpose of assisting lowand moderate-income residents through public services, infrastructure improvements, economic development programs, and the elimination of slums and blight. Funds are allocated through a complex formula based in part on the total population and the total number of low- and moderate-income households within each participating city. To be eligible for CDBG funding, a program or project must meet at least one of the three national objectives:
• Activities benefitting low- and moderate-income persons/households • Activities which aid in the prevention or elimination of slums or blight • Activities designated to meet community needs having a particular urgency

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As a Cooperating City, City programs and/or projects must also meet the eligibility requirements of the HWS’s CDBG Program:
• Serve persons or communities within the County’s Urban County area • Be an eligible activity under CDBG regulations
• Meet a National Objective of the CDBG program
While the CDBG Program allows for funding of public services, the Program does not require any specific amount of funds to be utilized for public service programs. However, it does not allow more than 15% of the total allocation to be utilized for public service programs, with the balance of funds being allocated to public facilities and economic development programs. On the other hand, the CDBG program does allow local jurisdictions to utilize 100% of their allocation for public facilities projects at the discretion of the local governing board.

In the past, the City split its CDBG allocation between public service programs, public facilities projects, and code enforcement. Previous funds have been used to address inadequate curbs, gutters, sidewalks, and streets requiring pavement rehabilitation. Provided for targeted code enforcement and the San Jacinto Public Library Parking Improvement Project, all located within the downtown census tracts. Most recently, the City submitted a multi-year application for Program Years 2022-23 and 2023-24 to concentrate funds for the Mistletoe Park Restroom Improvement Project, which is currently underway.

Staff recommends that the City submit an application to the HWS requesting an allocation totaling the amount of approximately $267,000 for the Sallee Park Playground Improvement Project. The City’s approximate available one-year allocation is $267,095.

The application to be submitted for the Sallee Park Playground Improvement Project will consist of the removal of the existing playground equipment, the installation of new playground equipment, which will include inclusive and ADA features, the installation of pour and play, the installation of shade features and the installation of an ADA compliant water fountain.

As part of the County’s cooperating cities application process, the City is required to publicly notice the opening of the City’s application cycle and reference the Notice of Funding Availability (NOFA) for the County of Riverside’s 2024-2025 Urban County CDBG program for Cooperating Cities. Cities can decide to fund only internal city-administered projects, external subrecipient projects, or a combination of the two.

In response to the City’s public notice, three external applications were received, and two applications met the necessary requirements and qualifications to be considered for funding. The first application that qualified is from the organization Voices for Children for their project, the Riverside County Court Appointed Special Advocate program. Voices for Children is requesting $10,000 in funding, which will fund a portion of the salaries and benefits for one of the Voices for Children’s staff Advocacy Supervisors. This will allow for the organization to provide direct services to five (5) San Jacinto youth who are in foster care.

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The mission of Voices for Children’s Riverside County CASA program is to transform the lives of abused, abandoned, or neglected children by providing them with trained volunteers, called CASAs, who provide a single child or sibling group with comprehensive, individualized advocacy in court and in the community. The organization has previously received CDBG funding from the County of Riverside, the City of Moreno Valley, the City of Corona, the City of Riverside, the City of Hemet, the City of Perris, the City of Beaumont, the City of Banning, the City of Temecula, and the City of San Jacinto.

The second application that qualifies is from the Boys & Girls Club of Menifee Valley (DBA Boys and Girls Club of Inland Valley). The mission of the Boys and Girls Club (“BGC”) is “to inspire and enable all youth to realize their full potential as productive, responsible, and caring citizens by providing stimulating and challenging programs through interaction with dedicated, caring people.” BGC carries out this mission, through their vision to “provide world-class club experience that assures success is within reach of every young person who enters our doors, with all members on track to graduate from high school with a plan for the future, demonstrating good character and citizenship, and living a healthy lifestyle.” The BGC is a program that focuses on the well-being of students and assists with homework, tutoring, educational enrichment programs, art activities, mentoring, life planning, and other opportunities to assist working parents who need a safe, enriching place for their children.

The BGC offers parents the flexibility to transport students from local school campuses to its “clubhouse” so that working parents have the surety of knowing that each child serviced gets to the right safe place at the right time. It also operates before school for early drop-off and is open until 6 pm daily for working parents to be able to commute from worksites to pick up children after both have had a long day. During school breaks, the club will be open from 6:30 am-6:30 pm, Monday-Friday, where youth will be able to participate in structured programming.

The Boys & Girls Club is set to open in the City of San Jacinto in June of 2024. The CDBG request is for $25,000. The funding requested will be used to provide scholarships to those individuals who qualify per CDBG income guidelines provided by HUD, helping provide services to San Jacinto’s disadvantaged youth. The funding will provide scholarships to approximately 50 youth from the City of San Jacinto over a one-year period.

FISCAL IMPACT:

There is no immediate fiscal impact to approving this request.

The cost of the Sallee Park Playground Improvement Project is estimated at $267,000, which will cover engineering, design, demolition, construction, and other soft costs. The project will be funded by the City’s CDBG allocation, which will include a fund allocation advancement request. This project is not expected to have any impact on the General Fund.

The Voices for Children funding request of $10,000 will be funded entirely by the City’s CDBG allocation. This project is not expected to have any impact on the General Fund.

The Boys and Girls Club funding request of $25,000 will be funded entirely by the City’s CDBG

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allocation. This project is not expected to have any impact on the General Fund.

Approval to enter into a supplemental agreement with Riverside County and spending appropriation will be requested from the City Council upon approval of the grant applications.

ATTACHMENTS:

VFC CDBG 2024-2025 Application
Boys & Girls Club CDBG 2024-2025 Application

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BOARD ROSTER

NAME BUSINESS AFFILIATION
Ryan Sharp, Board President Lead Pastor, Impact Church
Grant Bennett, Treasure District Superintendent, Perris Union High School District Geonelyn Perrin, Secretary Branch Manager, US Bank
Bill Zimmerman Mayor, City of Menifee
Altie Holcomb District Representative, State Senator Richard Roth Nicholas Walworth Dr Nicholas Walworth O.D., Menifee Lakes Optometry Jennifer Root, Ed.D. Superintendent of Schools, Menifee Union School District George Mills Owner, A Better Look Home Inspections
Midge James Retired, Educator

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Contents
ARTICLE I: .............................................................................................................................5 NAME ...................................................................................................................................5 ARTICLE II:............................................................................................................................5 PURPOSE..............................................................................................................................5 ARTICLE III ...........................................................................................................................5 MISSION...................................................................................................................................5 LIMITATIONS......................................................................................................................6 ARTICLE V .............................................................................................................................6 PRINCIPAL OFFICE ............................................................................................................6 ARTICLE VI............................................................................................................................6 PLACE AND TIME OF MEETINGS ....................................................................................6 ARTICLE VII..........................................................................................................................6 MEMBERS............................................................................................................................6 Section 1 - Members...........................................................................................................7 Section 2 - Associates.........................................................................................................7 ARTICLE VIII.........................................................................................................................7 AREA OF SERVICE .............................................................................................................7 ARTICLE IX............................................................................................................................7 BOARD OF DIRECTORS.....................................................................................................7 Section 1 - Powers..............................................................................................................7 Section 2 - Number of Directors.........................................................................................8 Section 3 - Term.................................................................................................................8 Section 4 - Eligibility Restrictions......................................................................................8 Section 5 - Removal and Resignation .................................................................................8 Section 6 - Vacancies .........................................................................................................9 Section 7 - Quorum ............................................................................................................9 Section 8 - Compensation...................................................................................................9

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Section 9 - Rights of Inspection..........................................................................................9 Section 10 - Indemnification............................................................................................10 Section 11 - Self-Dealing.................................................................................................10 ARTICLE X ..........................................................................................................................10 OFFICERS..........................................................................................................................10 Section 1 - Chairperson ...................................................................................................10 Section 2 - Vice Chairperson ...........................................................................................10 Section 3 - Secretary........................................................................................................11 Section 4 - Treasurer .......................................................................................................11 Section 5 - Immediate Past Chairperson...........................................................................12 Section 6 - President........................................................................................................12 Section 7 - Removal of the President ...............................................................................12 ARTICLE XI.........................................................................................................................13 COMMITTEES...................................................................................................................13 Section 1 - Executive Committee.....................................................................................13 Section 2 - Other Committees..........................................................................................13 ARTICLE XII.......................................................................................................................13 DISBURSEMENTS............................................................................................................13 ARTICLE XIII......................................................................................................................14 BYLAWS ...........................................................................................................................14 ARTICLE XIV......................................................................................................................14 FISCAL YEAR...................................................................................................................14 ARTICLE XV .......................................................................................................................14 MEETINGS........................................................................................................................14 ARTICLE XVI......................................................................................................................14 EMPLOYEES.....................................................................................................................14 ARTICLE XVII ....................................................................................................................14 NONDISCRIMINATION ...................................................................................................14 ARTICLE XVIII...................................................................................................................15

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DISSOLUTION..................................................................................................................15 ARTICLE XIX......................................................................................................................15 PARLIAMENTARY PROCEEDURES ..............................................................................15

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BYLAWS
OF

THE BOYS AND GIRLS CLUB OF MENIFEE

A CALIFORNIA NONPROFIT PUBLIC BENEFIT CORPORATION
1 ARTICLE I:
2 NAME
3 The name of this corporation will be
4 THE BOYS AND GIRLS CLUB OF MENIFEE
5 6 ARTICLE II:
7 8 PURPOSE
9 10 Its specific purpose, as a charitable/educational nonprofit 501 (C) (3) entity incorporated under 11 the laws of the State of California, is to operate and conduct clubhouses for the education, 12 recreation and enrichment of the youth in the City of Menifee and surrounding areas. 13 14 Additionally:
15 16 a) To meet at all times the requirements of membership of the Boys and Girls Club of America, 17 incorporated under federal law.
18 19 ARTICLE III
20 MISSION
21 22 The Mission of the Boys and Girls Clubs of Menifee is to inspire and enable all youth to realize 23 their full potential as productive, responsible, and caring citizens by providing stimulating and 24 challenging programs through interaction with dedicated caring people. 25 5.2.b
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26 ARTICLE IV
27 28 LIMITATIONS
29 30 a) The activities of this corporation shall not in any way lend its name for political purposes. 31 32 b) No funds collected by this corporation shall accrue to the personal benefit of any individual 33 except as authorized by the Board of Directors for salaries and legitimate expenses of President 34 of the Corporation and such other assistance or clerical personnel as may become necessary in 35 the future.
36 37 ARTICLE V
38 39 PRINCIPAL OFFICE
40 41 a) The principal office for the transaction of business for the corporation shall be in the City of 42 Menifee, California, subject to determination of the Board of Directors. 43 44 b) Branch offices may be established by the board at any place or places within the established 45 service area.
46 47 ARTICLE VI
48 49 PLACE AND TIME OF MEETINGS
50 51 a) The directors shall hold their meetings within the principal office of the corporation or at any 52 place which may be designated from time to time by the board within the established area. 53 54 b) The regular meetings of the Board of Directors shall be held at least quarterly on the dates 55 determined by the board.
56 57 c) Special meetings of the Board of Directors may be called at any time by the Chairperson or 58 Secretary, or by a majority of the Board of Directors, on 48-hour notice to each member of the 59 time, place, and purpose of such special meeting. Notice is deemed served by telephone, FAX, 60 email or hand delivery.
61 62 d) Any action required or permitted to be taken by the Board of Directors may be taken without 63 a meeting, if all the Directors of the Board, individually or collectively, consent in writing, 64 physically or by email, to that action. Such action by written consent shall have the same force 65 and effect as a unanimous vote of the Board of Directors. Such written consent or consents shall 66 be filed with the minutes of the proceedings of the Board. 67 68 ARTICLE VII
69 MEMBERS

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70 71 Section 1 - Members
72 73 The corporation shall have no members. Any action which would otherwise require approval by 74 a majority of all members or approval by the members shall require only approval of the Board. 75 All rights which would otherwise vest in the members shall vest in the board. 76 77 Section 2 - Associates
78 79 Nothing in this Article shall be construed as limiting the right of the corporation to refer to 80 persons associated with it as "Members" even though such persons are not members, and no such 81 reference shall constitute anyone a member, with the meaning of Section 5056 of the California 82 Nonprofit Corporation Law. The corporation may confer by amendment of its bylaws, as set 83 forth in the California Nonprofit Corporation Law, upon any person or persons who do not have 84 the right to vote for the election of directors or on a deposition of substantially all of the assets of 85 the corporation or on a merger or on a dissolution or on changes to the corporation's Articles or 86 Bylaws, some or all of the rights of a member; but no such person shall be a member within the 87 meaning of said Section 5056.
88 89 ARTICLE VIII
90 91 AREA OF SERVICE
92 93 Service area is to include all areas agreed upon by board of directors in consultation with other 94 local Boys and Girls Clubs.
95 96 ARTICLE IX
97 BOARD OF DIRECTORS
98 99 Section 1 - Powers
100
101 Subject to limitations of the California Non-Profit Public Benefit Corporation law and any other 102 applicable laws, and subject to the notations contained in the Corporation's Articles and these 103 Bylaws, the activities and affairs of the corporation shall be conducted and all corporate powers 104 shall be exercised by or under the direction of the Board. The Board may delegate the 105 management of the activities of the corporation to any person or persons, or committees however 106 composed, provided that the activities and affairs of the corporation shall be exercised under the 107 ultimate direction of the board. The Board shall have the following powers in addition to the 108 other powers enumerated in these By-laws:
109
110 a) To select and remove all officers, agents and employees of the corporation, prescribe powers 111 and duties for them as may be consistent with law, the Articles, and these Bylaws; fix their 112 compensation and require from them security for faithful service. 113

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114 b) conduct, manage, and control the affairs and activities of the corporation and to make such 115 rules and regulations therefore which are consistent with law, the articles and these bylaws; 116
117 c) adopt, make, and use a corporate seal and to alter the form of such seal from time to time; 118
119 d) borrow money and incur indebtedness for the purpose of the corporation and cause to be 120 executed and delivered therefore, in the corporate name, promissory notes, bonds, debentures, 121 deeds of trust, mortgages, pledges, hypothecations, or other evidences of debt and securities 122 therefore. Any borrowing will require a 2/3 majority vote of the Board of Directors. 123
124 Section 2 - Number of Directors
125
126 a) The authorized number of directors shall be not less than ten (10) or more than twenty (20). 127 The exact number of directors shall be fixed, within these limits, by the board from time to time 128 by resolution, provided that any resolution or amendment which reduces the number of directors 129 shall not have the effect of terminating the unexpired term of any director. 130
131 Section 3 - Term
132
133 Each director's term shall be for a period of three years. 134
135 Section 4 - Eligibility Restrictions
136
137 a) Any person who is an employee of the corporation shall not be eligible for election as a 138 director.
139
140 b) Any person convicted of a felony shall not be eligible for election to, nor maintain a seat on, 141 the Board of Directors.
142
143 c) No more that 49% of persons serving on the Board may be “interested persons”. An interested 144 person for the purposes of these by laws shall be defined as:
145 1) any person compensated by the Corporation for services rendered to it within the 146 previous twelve months
147 2) any mother, father, brother, sister, son, daughter, ancestor, descendent, spouse, 148 brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law 149 of such a person. However, any violation of this paragraph shall not affect the validity or 150 enforceability of transactions entered into by the Corporation. 151
152 Section 5 - Removal and Resignation
153
154 a) Any board member absent three (3) consecutive regular board meetings, or four (4) within a 155 calendar year, may be removed from the Board of Directors by a majority vote of the Board of 156 Directors.
157

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158 b) Any director may be removed from office by a majority vote of the Board of Directors for 159 violating the confidentiality of the Corporation concerning its employees, members, legal issues, 160 strategic decisions or general business.
161
162 c) Any officer may be removed with or without cause by a vote of two-thirds (2/3) of the 163 directors present and voting at a duly held meeting of the board, provided that such proposal was 164 duly noticed to all of the directors.
165
166 d) Any director may resign at any time by giving written notice to the Chairperson or Secretary 167 of the corporation. Any such resignation shall take effect at the date of the receipt of such notice 168 or at any later time specified therein and unless otherwise specified therein, the acceptance of 169 such resignation shall not be necessary to make it effective. 170
171 Section 6 - Vacancies
172
173 In conformance with the corporation codes, section 5224, vacancies may be filled by the 174 unanimous written consent of the directors then in office if less than a quorum remains or the 175 affirmative vote of the majority of the directors then in office at a meeting held pursuant to 176 notice.
177
178 Vacancies in the board of directors shall be filled by submitting a candidate to the remaining 179 members of the board, and each person so elected shall be a director for the period of the 180 unexpired term.
181
182 Section 7 - Quorum
183
184 One (1) more than half of the members of the board of directors shall constitute a quorum for the 185 transaction of business. Every act or decision done or made by a majority of the directors 186 present at a meeting duly held at which a quorum is present shall be regarded as the act of the 187 board, unless a greater number is required by law, these Bylaws, or by the articles. A meeting at 188 which a quorum is initially present may continue to transact business notwithstanding the 189 withdrawal of directors, if any action is approved by at least a majority of the required quorum 190 for such meeting, or such greater number as is required by the Articles of Incorporation, these 191 Bylaws or by law. If at any meeting of the board of directors there shall initially be less than a 192 quorum present, or members withdraw until less than a majority of the quorum remains, those 193 present shall adjourn the meeting.
194
195 Section 8 - Compensation
196
197 No director shall receive any salary or compensation for services as a director. 198
199 Section 9 - Rights of Inspection
200
201 Every director shall have the absolute right at any reasonable time to inspect and copy all books,

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202 records and documents of every kind and to inspect the physical properties of the corporation. 203 No Corporate records may be removed from the Corporate office for any reason. 204
205 Section 10 - Indemnification
206
207 This corporation may indemnify, to the extent permitted by section 5238 of the California 208 Corporation Code (or any successor stature,) any director, officer, employee or agent of this 209 corporation including persons formerly occupying such positions, for liability incurred by such 210 person in the exercise of his or her duties for or on behalf of this corporation. 211
212 Section 11 - Self-Dealing
213
214 In the exercise of voting rights by members of the Board, no individual shall vote on any issue, 215 motion, or resolution which directly or indirectly inures to his or her benefit financially except 216 that such individual may be counted in order to qualify a quorum and, except as the Board may 217 otherwise direct, may participate in the discussion of such an issue, motion or resolution if he or 218 she first discloses the nature of his or her interest, subject to Section 5230 et. seq. of the 219 California Corporations Code or any successor statute. 220
221
222 ARTICLE X
223
224 OFFICERS
225
226 The officers of this Corporation who shall be elected by the Board of Directors shall be 227 Chairperson, Vice Chairperson, Secretary, and Treasurer, all of whom shall be members of the 228 Board of Directors. The President of the Corporation shall also be an officer and a member of the 229 board, though the President shall have no vote, and, together with the elected officers, form the 230 Executive Board. The Immediate Past Chairperson shall also serve on the Executive Board. No 231 person shall concurrently hold more than one office. 232
233
234
235 Section 1 - Chairperson
236
237 The Chairperson shall, if present, preside at all meetings of the Board, the Executive Board and 238 committees. The Chair shall appoint, subject to approval of the Board, committee chairmen and 239 committee members of all committees. (S)He shall have such other duties and powers as may be 240 conferred by the Board.
241
242 Section 2 - Vice Chairperson
243
244 In the absence or disability of the Chairperson, the Vice Chairperson shall perform all the duties 245 of the Chairperson, and shall have all the powers of, and be subject to all the restrictions upon, 246 the Chairperson. The Vice Chairperson shall have other powers and perform such other duties as 247 from time to time may be prescribed by the Board.

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248
249 Section 3 - Secretary
250
251 The Secretary shall keep or cause to be kept, at the principal office a book of minutes of all 252 meetings of the Board and its committees, with the time and place of holding, whether regular or 253 special, and if special, how authorized, the notice thereof given, the names of those present at the 254 Board and committee meetings, and the proceedings thereof The Secretary shall keep, or cause to 255 be kept, at the principal office in the State of California the original or a copy of the corporations 256 Articles and Bylaws, as amended to date. The Secretary shall have such powers and perform 257 such other duties as may be prescribed by the Board. 258
259 Section 4 - Treasurer
260
261 The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct 262 accounts of the properties and business transactions of the corporation. The records of accounts 263 shall at all times be open to inspection by any director. The Treasurer shall insure the deposit of 264 all monies and other valuables in the name and to the credit of the corporation with such 265 depositories as may be designated by the Board. The Treasurer shall, for the disbursement of the 266 funds of the corporation as may be ordered by the Board, render, or cause to be rendered, to the 267 Chairperson and the directors, whenever they request it, an account of all transactions and of the 268 financial condition of the Corporation, and shall have such other powers and perform such other 269 duties as may be prescribed by the Board.
270
271 a) Surety bonds - The board of directors may require the Treasurer, and may at its 272 discretion, require any other officer or any employee of the corporation, to give a surety 273 bond for the faithful performance of duties in such form and in such sum and by such 274 surety company as the board may determine. All such bonds shall be for the benefit of, 275 and payable to, the corporation, and the premiums, therefore, shall be paid by the 276 corporation.
277

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278 b) The Treasurer shall order an annual audit or financial review by a certified public 279 accountant to be conducted in accordance with generally acceptable accounting principles 280 for Non-Profit 501(c) (3) entities incorporated under the laws of the State of California. 281
282
283
284
285 Section 5 - Immediate Past Chairperson
286
287 The Immediate Past Chairperson shall be a member of the Nominating and Board Review 288 Committee. The Immediate Past Chairperson shall, if requested, work with the Chairperson to 289 coordinate, chair, and attend any and all meetings and shall have such powers and perform such 290 other duties as may be prescribed by the Board.
291
292 Section 6 - President
293
294 The President, an employee of the Corporation, shall be subject to any powers, if any, which may 295 be given by the board and these By-laws to the Chairperson. The President shall be the chief 296 executive officer of the corporation and shall, subject to the control of the Board, have all the 297 power and authority normally accorded to a president of a corporation, including, but are not 298 limited to, the hiring, supervision and release of all staff personnel, supervision of all functions, 299 maintenance and safekeeping of all corporate books and records, and the signing, alone or in 300 conjunction with the Chairperson or Vice Chairperson, of all contracts authorized by the Board 301 of Directors, together with affixing the seal thereto. The President shall be a non-voting member 302 of, and attend meetings of the Board, the Executive Board, and its committees and shall have the 303 right to speak to any issue legally brought before these bodies, but shall not have a vote. The 304 Board shall determine annually the salary of the President upon recommendation of the 305 Executive Board.
306
307 Section 7 - Removal of the President
308
309 The President may be removed from office by the Board for failure to perform the duties and 310 responsibilities charged to him/her or for other misconduct. The process for such removal will 311 require a majority vote of the Board and conform to all applicable labor laws of the State of 312 California.
313
314
315
316
317
318
319

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320 ARTICLE XI
321
322 COMMITTEES
323
324 Section 1 - Executive Committee
325
326 The Executive Committee will meet monthly to prepare and review the agenda for the regular 327 Board meeting and shall exercise the authority of the Board of Directors in between meetings 328 when deemed necessary to do so in an emergency. All actions taken by the Executive 329 Committee shall be reported to the full Board at the next regular meeting. 330
331 Section 2 - Other Committees
332
333 In compliance with the corporate code section 5212 the Board, by majority vote of its directors 334 can establish the following committees.
335
336 a) Standing - These are the committees which carry responsibility for specific ongoing major 337 programs of the Boys and Girls Club. Each will be comprised of two to three board members 338 and may include community members. A board member will serve as the chairman of each 339 committee. These committees may require extensive time on the part of committee members 340 and are year-round committees. All committees will report to the full board on a regular basis or 341 at least once a year.
342
343
344 b) Ad Hoc - These committees appointed by the Board or by program committees are brought 345 into being around a certain subject and remain in existence until the task at hand is completed. 346
347 c) As set forth in corporate code 5213, No committee, either standing or ad hoc, shall have any 348 powers other than those specifically designated by the board of directors. No committee shall 349 have any authority to obligate the Corporation, or its Board, or expend corporate funds without 350 prior permission granted by the Board.
351
352
353 ARTICLE XII
354
355 DISBURSEMENTS
356
357 All disbursements in excess of $500.00 shall be by check signed by no less than two officers of 358 the Corporation. Disbursements up to and including $500.00 shall be by check signed by one 359 officer of the Corporation.
360

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Packet Pg. 415 Attachment: Boys & Girls Club CDBG 2024-2025 Application (Authorization to Submit CDBG Application) Boys and Girls Club of Menifee - By Laws
Adopted 1-11-2013 Page 14
361 ARTICLE XIII
362
363 BYLAWS
364
365 By-laws may be amended, repealed, or new Bylaws may be adopted if not inconsistent with the 366 Articles of Incorporation, by a vote of a majority of the Board of Directors, provided the 367 proposed changes shall have been submitted in writing to all members of the Board of Directors, 368 not less than (30) days before the meeting at which formal action on such amendments is sought. 369
370 ARTICLE XIV
371
372 FISCAL YEAR
373
374 The Fiscal Year for this Corporation shall run concurrently with the calendar year. 375
376
377 ARTICLE XV
378
379 MEETINGS
380
381 The annual meeting shall be held in March of each year at a time and place set from time to time 382 by the Board. Those present shall constitute a quorum. 383
384
385 ARTICLE XVI
386
387 EMPLOYEES
388
389 This Corporation may have such agents and employees as shall be determined from time to time 390 by the Board of Directors and/or the President.
391
392
393 ARTICLE XVII
394
395 NONDISCRIMINATION
396
397 The officers, directors committee members, employees, and persons served by this corporation 398 shall be selected entirely on a non-discriminatory bases with respect to age, sex, race, religion, 399 national origin, or physical disabilities
400
401

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Adopted 1-11-2013 Page 15
402 ARTICLE XVIII
403
404 DISSOLUTION
405
406 Upon the dissolution or winding up of this corporation, its assets remaining after payment, or 407 provision for payment, of all debts and liabilities of this corporation shall be distributed to a 408 nonprofit fund, foundation or corporation which is organized and operated exclusively for 409 charitable purposes and which has established its tax-exempt status under Internal Revenue 410 Code section 501 (c) 3.
411
412 ARTICLE XIX
413
414 PARLIAMENTARY PROCEEDURES
415
416 The deliberations of the Boys and Girls Club of Menifee its Board of Directors and committees shall 417 be governed by Parliamentary Rules of Order adopted by the Board.

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Packet Pg. 424 Attachment: Boys & Girls Club CDBG 2024-2025 Application (Authorization to Submit CDBG Application)

5.2.b
Packet Pg. 425 Attachment: Boys & Girls Club CDBG 2024-2025 Application (Authorization to Submit CDBG Application) December 5, 2023
TO: City Council
REQUESTED BY: Travis Randel, Deputy City Manager, Development Services APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Animal Control Field and Sheltering Services Contract RECOMMENDATION:

Staff recommends that the City Council:

1. Approve a 6 (six) month Professional Services Agreement with the Riverside County Department of Animal Services for Animal Control Field and Sheltering Services from January 1, 2024, through June 30, 2024, and

2. Authorize the City Manager to execute a Professional Services Agreement and necessary documents, subject to minor modifications, review, and approval by the City Attorney.

DISCUSSION:

Since July 2010, the City of San Jacinto has contracted with the Ramona Humane Society (RHS) for both sheltering and animal control services. In May of this year, staff learned that RHS would no longer be providing sheltering or animal control services at the end of their current contract with the City.

The existing RHS contract is set to expire on December 31, 2023. Since May, City staff has diligently explored various solutions and assessed available options to ensure the seamless provision of this essential service to the community. These options encompass extending the RHS contract, engaging in contracts with the Cities of Moreno Valley or Beaumont for animal control services, collaborating with Animal Friends of the Valley, bringing the service in-house, and considering a contract with the Riverside County Department of Animal Services (RCDAS).

Staff have determined that the best viable option is to contract with Riverside County Department of Animal Services (RCDAS). The County of Riverside has the expertise and personnel to provide shelter and field services for the residents of the City of San Jacinto and their animals. The County currently provides services to the cities of Calimesa, Cathedral City, Coachella, Colton, Desert Hot Springs, Eastvale, Fontana, Hemet, Indian Wells, Indio, Jurupa Valley, La Quinta, Palm Desert, Perris, Rancho Mirage, Rialto and Riverside. Services to be provided as part of the City’s contract include but are not limited to:

Field Services (Details in Exhibit A):

Basic services for animal control officer field operations include the following:
• Respond to calls for assistance from the public/law enforcement/fire • Impoundment of stray animals

5.3 Packet Pg. 426
• Care and treatment of strays and/or abandoned animals • Animal bite investigations
• Animal cruelty investigations
• Rabies quarantine investigations
• Habitual stray and/or barking animal complaints
• Deceased animal pick up
• Return of impounded animals
• Dog licensing
• Kennel/cattery inspections and licensing
• Issuance of warnings/citations
• Public service and education
• Emergency planning and response
Sheltering Services (Details in Exhibit B):
• Maintaining and operating a shelter and caring for the animals on a 24-hour basis • Preventing and controlling the spread of disease among animals housed at the shelter • Staffing to provide proper care and enrichment for shelter animals • Adoption of shelter animals
• Placement of animals with Community Adoption and Rescue Partners • Foster Care Placement
• Pet support - to assist pets and families in staying together and provide alternatives to shelter impound
• Volunteer program management and community engagement • Livestock, Fowl Care, or Other Animals- food, care, and shelter will be provided to livestock and fowl
• Programs and grant support for life-saving
• Neighborhood cat program
• Veterinary care for impounded animals
• Incoming animal examinations and assessments
• Spay and Neuter
• Microchipping
• Vaccinations
• Public assistance for veterinary care through grant programs RCDAS’s proposal includes one (1) full-time Animal Control Officer and sheltering services.

The contract totals approximately $501,030 for the six-month period (breakdown in Exhibit C).

A bulk of the contract amount is based on estimated animal sheltering costs, which fluctuate due to the total number of sheltered animals and the length of sheltering. The current contract is projected at an 8 (eight) day stay per animal. The goal is that animals would stay fewer days, which would reduce the actual cost of the contract. Sheltering is one of the major costs of the contract, so the County and City will be working together to try to shorten the shelter stay of animals. The County works with animal fosters, and uses AI animal face recognition to connect pets with their owners by scanning multiple social media platforms and contacting owners that

5.3 Packet Pg. 427
have microchipped their pets. These efforts help to reunite pets with their owners in a more expeditious manner, lessening the stay in the shelter, and therefore lowering costs.

One of the services provided by RCDAS is the animal licensing program administration. All dogs in the City are required to be registered with the Animal Control Officer (currently RHS).

Under the County proposal, a portion ($11.35) of the licensing fee is retained by the county, and the remaining amount will be credited to the City's monthly billing, offsetting some contract cost.

The City will be billed monthly on the fees established in the proposal, based on the County Board of Supervisor’s fee schedule, which may be amended occasionally. To implement this contract, there is a one-time data conversion fee ranging from $2,000-$10,000, which is in addition to the contract proposal amount. The fee for the data conversion will be based on the actual cost to enter current City license data into the County’s licensing database. The County has the potential to enhance cost offset through the pursuit of grant funding applications.

RCHAS recently celebrated the Grand Reopening of its facility located at 581 S. Grand Avenue in the City of San Jacinto. The facility plays a crucial role in delivering services to residents in the unincorporated areas of the county, the City of Hemet, and, pending approval from the City Council, the City of San Jacinto. Presently, the facility is dedicated to animal intake and processing, adoptions, and sheltering. RCDAS is actively working to expand its veterinarian services at the facility, aiming to offer additional services in the future.

Operating hours for the County are as follows: Animal Control Services are available Monday to Friday from 7:30 am to 5:00 pm, and Shelter operations are open Monday through Saturday from 10:00 am to 4:00 pm. After-hours emergency response is accessible throughout the week, including all-day Saturday, Sunday, and holidays.

Staff recommends that the City Council approve a 6 (six) month contract with RCDAS.

RCDAS is currently undergoing a rate study. Once the process is completed by the County, staff will bring an amended contract to the council for consideration. Staff recommends the City Council give the City Manager and City Attorney authority to execute necessary agreements and documents for contract implementation.

If approved, services provided by the County will begin January 1, 2024.

FISCAL IMPACT:

Contract services are estimated at $501,030 for the 6 (six) month period. The funding for the 6 (six) months of the contract (January 1, 2024, through June 30, 2024) was anticipated and approved in the FY2023/2024 budget, and will have no additional impact on the General Fund.

Future years of contract funding would be included as an item in the approval of the City’s annual budget.

ATTACHMENTS:

RCDAS-Animal Control Proposal 2023
City of San Jacinto - Animal Services Agreement

5.3 Packet Pg. 428
1 SUMMARY PROPOSAL FOR FUTURE SERVICES

COUNTY OF RIVERSIDE

DEPARTMENT OF ANIMAL SERVICES
County of Riverside Department of Animal Services
6851 Van Buren Boulevard
Jurupa Valley, CA 92509
(951) 358-7442

5.3.a
Packet Pg. 429 Attachment: RCDAS-Animal Control Proposal 2023 (Animal Control Field and Sheltering Services Contract) 2 July 26, 2023
City of San Jacinto
Attn: Robert Johnson, City Manager
595 S. San Jacinto
San Jacinto, CA 92583
Dear Mr. Johnson,
The Department of Animal Services would like to collaborate on a proposal for services with the City San Jacinto to provide the best care possible for the animals and residents.

Please review the enclosed proposal for animal field and shelter services, along with optional additional services at City’s request. Contract services rates are fees established by County of Riverside Ordinances 534 and 630 codified as Riverside County Code of Ordinances Title 6-Animals and subject to change as approved by the Board of Supervisors.

The Department has the experience and personnel to provide shelter and field services to the residents of the City of San Jacinto and their animals, we would welcome the opportunity to serve you.

We would like to express our appreciation to you and your staff for considering the Riverside County Department of Animal Services. If you have any questions about the documents that you received, please give Harold Jones, Administrative Services Officer, a call at (951) 358-7442.

Sincerely,
Erin Gettis, Director
Riverside County Department of Animal Services

5.3.a
Packet Pg. 430 Attachment: RCDAS-Animal Control Proposal 2023 (Animal Control Field and Sheltering Services Contract) 3 Proposal: City of San Jacinto– Itemization of Projected Contract Costs for Animal Field and Shelter Services at the San Jacinto Valley Animal Campus, 581 S. Grand Avenue, San Jacinto, CA 92582 Field Services Outline:

Basic services for animal control officer field operations include the following:
• Respond to calls for assistance from the public/law enforcement/fire • Impoundment of stray animals
• Care and treatment of strays and/or abandoned animals • Animal bite investigations
• Animal cruelty investigations
• Rabies quarantine investigations
• Habitual stray and/or barking animal complaints
• Deceased animal pick up
• Return of impounded animals
• Dog licensing
• Kennel/cattery inspections and licensing
• Issuance of warnings/citations
• Public service and education
• Emergency planning and response
There are multiple benefits of utilizing the County’s animal control officers (ACOs) for your city. All RCDAS animal control officers are certified by the State of California through Penal Code 832 and are authorized to issue citations, make arrests when necessary, and utilize animal capture equipment such as chemical capture tranquilizing rifles. ACOs are also certified through state and industry authorities such as the California State Humane Officers Academy and The National Animal Control Association. RCDAS field operations uses unincorporated ACOs to backup city officers. In situations such as an area “sweep,” or during a declared emergency response, RCDAS has the ability to pull additional officers from other areas in a very short time frame to target the specific needs of the city.

Under the licensure of the Chief Veterinarian by the California Veterinary Medical Board and the DEA, contracting for field services shall include training, any required documentation, supervision, and reconciliation of all controlled substances used by animal control officers in the field and elsewhere.

Field Services Cost:

Each full-time animal control officer (ACO) 2,080 hours is $273,125/FY, flat rate billed $22,760/month *Overtime/stand-by field services $170.15 per hour (minimum call out of 2 hours) Wildlife fee: $138 per call
Deceased fee: $70 per call
Sweep, 1 day (6 hours) $2,460 (by request of City), flat rate billed on actual use *Cost will fluctuate based on actual overtime usage.

5.3.a
Packet Pg. 431 Attachment: RCDAS-Animal Control Proposal 2023 (Animal Control Field and Sheltering Services Contract) 4 Shelter Services Outline:

Basic animal shelter services include the following:

Contracting with the County of Riverside for animal shelter services will include direct and indirect supervision of all veterinary medical activities in the shelters by the County’s Chief Veterinarian. This shall include the acquisition and maintenance of a DEA license, and a premise permit to be issued by the California Veterinary Medical Board.

All animals impounded into the San Jacinto Valley Animal Campus Shelter will receive immediate prompt and necessary veterinary care and husbandry by our highly trained staff in accordance with state law and the veterinary medical board guidelines. In addition to re-homing activities, the department provides full-service adoptions and coordinates pet rescue efforts.

Animal Sheltering at San Jacinto Valley Animal Campus Costs:

Animal sheltering costs at San Jacinto Valley Animal Campus are based on actual impounds. County shall provide the City with a monthly invoice that includes actual impound statistics. The invoice will detail the number of animals impounded and the total number of kenneling days, plus all other applicable fees. The daily sheltering rate is $34.10 per animal.

Operational and Maintenance (O&M) Costs:

O&M Costs is calculated based on actual monthly impounds multiplied by $10.86.

Large Animal Sheltering @ $20/animal (horses, ponies, cattle) per day of sheltering (additional cost billed on actual use)
Large Animal Sheltering @ $12/animal (swine, goats, sheep) per day of sheltering (additional cost billed on actual use)
County Issuing Dog Licenses for City:

At City’s request, County can issue dog licenses for the City. The City will authorize the County to collect and retain any and all canine license revenue generated by City residents during the program and term of the Agreement. County shall retain the sum of $11.35 for each dog license issued.

There will be a one-time data conversion fee based on actual cost to enter current City’s license data into the County’s licensing database at City’s expense.

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Packet Pg. 432 Attachment: RCDAS-Animal Control Proposal 2023 (Animal Control Field and Sheltering Services Contract) 5 Field, Shelter and Licensing Services Estimate
Service Quantity Cost Annually Monthly
Full Time Animal Control
Officer 1 $273,124.80 ea. $273,124.80 $22,760.50
Estimated Overtime* 252 $170.15/hour $42,878 $3,573
Animal Sheltering 2,368 $34.10/day x 8 -day avg. $645,990.40 $53,832.53 O&M 2,368 $10.86/impound $25,716 $2,143
License Processing*** 1,265 $11.35 per license $14,357.75 $1,196.47 Total Estimated Cost** $1,002,067/FY $83,505/month
* Actual cost may vary based on on-call usage.
**Rates are subject to change as adopted by the Board of Supervisors. ***License processing cost may vary based on number of licenses sold. County shall retain $11.35 for each license sold, and remaining balance of license will be credited back to the City on a monthly basis.

Optional additional services at City’s request:

Daily flat rates for education outreach and shot clinics will be billed based on actual outreach days scheduled.

The projected compensation accounts for full staff time to provide service for one day. The maximum time possible will be afforded for actual outreach activity; however actual outreach activity time will be reduced by travel and preparation time the day of the event.

Outreach event:
$3,000 per event flat rate billed on actual use
(The cost to provide three (3) staff, 9 hours each, OT rates used due to limited staffing levels – supplemented by volunteers.)
Shot Clinic:
$3,000 per event flat rate billed actual use
(The cost to provide three (3) clinic staff and one veterinarian for 9 hours, to be billed based on actual usage as requested by City.)

5.3.a
Packet Pg. 433 Attachment: RCDAS-Animal Control Proposal 2023 (Animal Control Field and Sheltering Services Contract) Animal Control Field and Sheltering Services (services listed but not limited to):

Ancillary Services
Field Services:
• Field service public assistance
• Professionally trained field officers, all complete:
a. California Basic and Advanced Humane Law Enforcement Academy b. PC 832 arrest, search, and seizer
c. PC 832 firearms
d. Incident Command System (ICS) 100, 200
e. Impact Weapons Training
f. Chemical Irritant Training
g. Self Defense/Tactical Communications
h. Prop 115 hearsay evidence
i. Humane Euthanasia
• Emergency assistance and disaster response
• Animal Bites-County will respond and investigate reported bites by animals, as per California State law.
• Quarantine- All animals suspected to be rabid and/or that have bitten a person will be quarantined, per California State law.
• Animal cruelty investigations and prosecution
• Issuance of warnings and citations
• Conduct hearings
• Impoundment of animals
• Nuisance Animal Complaints- Respond to and process nuisance complaints, including stray and barking animal complaints.
• Kennels and Catteries- County shall inspect and issue permits to operate dog kennels and catteries.
• Reunite animals with owners
• Deceased animal removal- Remove deceased animals from the public right-of-way except in such cases where the animal is on a state highway within City limits. • Animal disposal

5.3.a
Packet Pg. 434 Attachment: RCDAS-Animal Control Proposal 2023 (Animal Control Field and Sheltering Services Contract) Shelter Services:
• Staffing to provide proper care and enrichment for shelter animals • Adoption of shelter animals
• Placement of animals with Community Adoption and Rescue Partners • Foster Care Placement
• Pet support- to assist pets and families in staying together and provide alternatives to shelter impound
• Volunteer program management and community engagement • Livestock, Fowl Care, or Other Animals- food, care and shelter will be provided to livestock and fowl • Programs and grant support for life-saving
• Neighborhood cat program
Veterinary Services:
• Veterinary care for impounded animals
• Incoming animal examinations and assessments
• Spay and Neuter
• Microchipping
• Vaccinations
• Public assistance for veterinary care through grant programs • Mobile spay/neuter and wellness clinics in the community (optional- can be funded by the city)
ACO Standard Hours/After Hours:
• Regular Service Hours are from 7:30 am to 5:00 pm, Monday through Friday, except Holidays.
• Limited-Service Hours are from 5:00 pm to 7:30 am, Monday through Friday, all day Saturday, Sunday and on holidays.
• The City and/or County is closed for service on Holidays.

Ancillary Services (continued)

5.3.a
Packet Pg. 435 Attachment: RCDAS-Animal Control Proposal 2023 (Animal Control Field and Sheltering Services Contract) Total fee rate for FY 22/23 and 23/24 is $273,125 per officer.

The following represents a simplified version of budgeted expenses for ease of understanding:

1. Average Animal Control Officer Salary ..................................................................$58,198

2. Average Pension Liability ........................................................................................... $19,052

3. Average Insurance/Benefits/Other Pays................................................................ $16,431

4. Field Leadership...........................................................................................................$40,653

5. Dispatch Staff..................................................................................................................$13,722

6. Field Supplies .................................................................................................................. $9,405

7. Professional Services.......................................................................................................$1,923

8. Overhead ..........................................................................................................................$31,225

9. Administration...................................................................................................................................$22,136

10. Average Gas .........................................................................................................................................$12,475

11. Average Insurance.........................................................................................................$17,256

12. Equipment ........................................................................................................................$6,552

13. Technology .......................................................................................................................$7,854

14.Fleet ........................................................................................................................................................ $34,769

15. Fleet Maintenance.........................................................................................................$10,921

16. Workers’ Compensation...............................................................................................$2,696

17. Training......................................................................................................................................................$2,125 Total budget expense for Animal Control Officer.................................. $307,393 Current Board of Supervisors approved fee rate ......................$273,125 Current expenses not recovered by the approved fee..........-$34,268 Does not include, billed separately:
(These are defined within the contract)
Maintenance and
Operations
Overtime
Animal Care

5.3.a
Packet Pg. 436 Attachment: RCDAS-Animal Control Proposal 2023 (Animal Control Field and Sheltering Services Contract) Notes

1. Average salary per Animal Control Officer (officer). Notes 1 to 3 total the fully burdened rate.

2. Total pension liability annual per officer at 32.736 percent.

3. Remaining benefits and other types of pay, such as stand-by and bilingual per officer.

4. Field leadership is total cost (Salary + Pension + Health Insurance/benefits) divided by number of officers.

5. Dispatch Salary + Pension + Health Insurance/benefits.

6. Supplies - including body armor ($1,400 per Animal Control Officer and needs to be replaced every 5 years), chemical immobilization, radios, uniforms, etc. for all of Field Services per officer.

7. After hours answering services and hearing officer fee divided per officer.

8. Overhead - including cost of facility and support services for employees divided per employee plus internal service fees for all but Riverside County IT per employee.

9. Administration - including department Human Resources, volunteer program, finance, DAS phone center, marketing administration, etc. per employee.

10. Gas for field divided per officer.

11. Liability insurance & property insurance per employee. Note, payouts increase the cost.

12. All equipment, including computer equipment, for animal control including leadership and dispatch divided per officer.

13. Total internal service fees for Riverside County IT for Field divided per officer.

14. Truck per officer and fleet for leadership (one Animal Control Officer / truck, 8.5 Animal Control Officers / Sergeant truck, 8.5 Animal Control Officers / Lieutenant Truck, and 34 Animal Control Officers / Commander Truck) divided per officer. Does not include interest for lease payments, only estimated cost of vehicle. Truck replacement occurs every seven years as part of required fleet replacement plan.

15. Total Animal Control Officer fleet maintenance cost divided per officer ($264 for GPS, $7,327 for maintenance, $306 for licensing, and $3,024 for non-fleet maintenance).

16. Total workers comp for department per employee (does not include lost work time).

17. Average total training for field divided per officer.

5.3.a
Packet Pg. 437 Attachment: RCDAS-Animal Control Proposal 2023 (Animal Control Field and Sheltering Services Contract)

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San Jacinto City CouncilDecember 5, 2023

San Jacinto City Council
December 5, 2023