Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type EIR/MND/Initial Study (Consultant Contract)** Deposit Actual Cost Staff + consultant
cost
Staff + consultant
cost User Fee
EIR/MND/Initial Study (Peer Review of Applicant Prepared EIR/MND/ND/Initial Study)** Depoist Actual Cost Staff + consultant
cost
Staff + consultant
cost User Fee
Planning Commission Extension Each New $2,476 $2,476 User Fee Film Permit Per Permit $159 $379 $379 User Fee
General Plan Amendment Deposit $3,675 $16,000 $16,000 User Fee General Plan Text Amendment Deposit New $13,000 $13,000 User Fee Historic Resources Review (including demolition / significant alteration) Administrative Each New $4,067 $4,067 User Fee
Commission Deposit New $7,000 $7,000 User Fee
Evaluation Deposit New Actual Cost Actual Cost User Fee Home Occupation Permit Each Business License Fee $499 $499 User Fee Lot Line Adjustment / Merger Each $525 $5,340 $5,340 User Fee Miscellaneous Planning Review or Research Per Hour New $159 $159 User Fee Mobile Home Rent Review Each New $5,340 $5,340 User Fee Planning Inspection / Review Per Hour New $159 $159 User Fee Planned Unit Development Deposit $5,250 $7,000 $7,000 User Fee Pre-Application Review Each New $3,590 $3,590 User Fee
Public Noticing Fee Actual Cost New Actual Cost Actual Cost User Fee SB9 Urban Lot Split Deposit New $2,000 $2,000 User Fee
SB330 Application Each New $7,091 $7,091 User Fee
Short Term Rental Program
Initial Application
Fire Safety Inspection Per Hour $116 $131 $131 User Fee Building Code inspections Per Hour $119 $131 $131 User Fee Application Fee Each $376 $1,383 $1,383 User Fee
Hourly Inspection Deposit $611 $1,000 $1,000 User Fee
Sign Permit Per Sign $157.50 $726 $726.00 User Fee
Sign Program (2 or more signs) Deposit New $1,000 $1,000 User Fee Temporary Use Permit (standard) Each New $2,635 $2,635 User Fee Tentative Parcel Map (up to 4 lots) Deposit $2,625 $5,000 $5,000 User Fee Tentative Tract Map (5 or more lots) Deposit $5,250 $7,000 $7,000 User Fee Tree Removal Permit Each $25 $487 $487 User Fee
Variance Request Deposit $1,575 $2,000 $2,000 User Fee
Zoning Text / Map / Ordinance Amendment Deposit New $16,000 $16,000 User Fee Zoning Clearance Letter Per Hour, minimum 3-Hour New $159 $159 User Fee Zoning Verification Letter Each New $238 $238 User Fee
Any Other Application / Entitlement Not Listed Deposit New $1,000 $1,000 User Fee Planning Division Plan Check
Up to $100,000 valuation Each New $487 $487 User Fee
Over $100,000 valuation Each New $965 $965 User Fee
Affordable Housing Project / Agreement Deposit New $2,000 $2,000 User Fee Complex Project*** Deposit New $8,000 $8,000 User Fee
Technology Surcharge % of Fee New 10% 10% Surcharge
Note: Additional publishing fees / noticing costs + Attorney costs + Outside Consultant Costs may apply. All projects are subject to City Manager review and based on their discretion may be charged at a T&M rate.
Disclaimer: If an outside consultant is used, then full consultant fees will be applied to permit for reimbursement. *Additional fees associated with inspections and taxes will apply. ***Complex project can refer to projects that require multiple entitlements or are so large in nature and don't really **Any EIR/MD/ND/Initial Sutdy will include request for proposal, staff review, deposit of actual costs, consultant actual cost, all publication fees, and any legal fees.
San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Recreation
Parks and Recreation Fees
City Park Permit
Resident Each $100 $234 $234 Rental
Other Each $250 $234 $234 Rental
BBQ Pit / Bench Area Each New $27 $27 Rental
Baseball Field Rental Per Field Per Hour New $49 $49 Rental Yard Sale Permit Each $10 $38 $38 User Fee
Refund or Cancellation Processing Fees Each New $51 $51 User Fee Background Check Fees Each New Actual Cost Actual Cost User Fee Special Event/Activities – Permit Application
Non Profits / Government Agency:
No street blockage, Each $75 $1,691 $1,691 User Fee
Organizations: No street blockage or blockage of side streets, up to one block. Each $100 $2,032 $2,032 User Fee Street blockage of Second, Third or Fourth Streets and side streets between Franklin & Muckelemi, and more than 1,000 people Each $200 $2,372 $2,372 User Fee Private Promoter Organizations:
No street blockage, Each $250 $1,691 $1,691 User Fee
Organizations: No street blockage or blockage of side streets, up to one block. Each $400 $2,032 $2,032 User Fee Street blockage of Second, Third or Fourth Streets and side streets between Franklin & Muckelemi, and more than 1,000 people Each $800 $2,372 $2,372 User Fee Additional Inspection Each New $95 $95 User Fee
Encroachment Permit Each New See PW Fee Schedule See PW Fee Schedule User Fee PW Blockade Materials Per Item Actual Cost Actual Cost Actual Cost User Fee PW Staff Time Per Hour New $95 $95 User Fee
Vendor Fee
Single Event Per Vendor Per Event New $126 $126 User Fee Multiple Events / Annual Per Vendor Per Event New $294 $294 User Fee Food Truck Vendor Fee:
Single Event Per Vendor Per Event New $168 $168 User Fee Multiple Events / Annual Per Vendor Per Event New $336 $336 User Fee Events that Require Alcohol % of Permit Fee New 15% 15% User Fee Alcohol License Processing Fee Each New $168 $168 User Fee Community Hall Rental
City Resident / County Resident - (Mon-Sunday) Each $650 $843 $843 Rental Non-Resident Each $850 $843 $843 Rental
Local City & County Non-Profits Each $0 $843 $843 Rental Damage Deposit Each $500 $500 $500 Rental
Cleaning Deposit Each $200 $250 $250 Rental
Events that Require Alcohol % of Permit Fee New 15% 15% Rental Alcohol License Processing Fee Each New $168 $168 Rental Library Rental
Meeting Room Rental Each New $59 $59 Rental
Full Library Rental (Closed Hours Only) Each New $176 $176 Rental Damage Deposit Each $500 $500 $500 Rental
Cleaning Deposit Each $200 $250 $250 Rental
COMPREHENSIVE
CITYWIDE FEE STUDY
RESULTS
CITY OF SAN JUAN BAUTISTA, CALIFORNIA
2 Why Conduct a User Fee
Study?
A user fee study documents fee-related
services and service-level assumptions and
identifies the full cost (direct and indirect)
associated with each permit, unit, or service.
Ø Ensures compliance with State laws (Props
218 and 26)
Ø Aligns with financial best practices
COMPREHENSIVE CITYWIDE FEE STUDY RESULTS
3 Funded primarily by voterapproved taxes.
v Recreation
v Code Compliance
Community Benefit
Mix of taxes, fees, and other
funding sources.
Funded almost entirely by
user fees
Fiscal Rationale for User Fees
v Law Enforcement
v Park Maintenance
v Building Permits
v Planning & Zoning
v Engineering Review
v Rentals
Mixed Benefit Individual Benefit
COMPREHENSIVE CITYWIDE FEE STUDY RESULTS
4 STUDY PROCESS AND
APPROACH
STREAMLINE FEE
STRUCTURE
Consolidate, Expand, Add /
Remove Fees
LEGAL COMPLIANCE
Compliance with Prop 218
& 26
TIME ASSUMPTIONS
Identify the average level
of effort associated with
activities
COMPARATIVE SURVEY
Benchmark against other
jurisdictions
FULLY BURDENED
HOURLY RATES
Determine direct and
indirect costs
MASTER FEE SCHEDULE
Provide all existing and
proposed fees in a
comprehensive manner
COMPREHENSIVE CITYWIDE FEE STUDY RESULTS
COMPREHENSIVE CITYWIDE FEE STUDY RESULTS 5
TIME ESTIMATE
FULLY BURDENED
HOURLY RATE
FULL COST FEE
• Average staff time by position title spent per permit, application, or fee-related activity.
• Salaries, Benefits, Productive Hours, Services & Supplies, Supervisory Support, and Citywide Overhead.
• Maximum justifiable fee that can be assessed***
**RECREATION FEES: These can be assessed based on market rate and can therefore be set at higher than full cost.
FEE CALCULATION METHODOLOGY
6 FEE STUDY FINDINGS
• Reviewed 214 fee line items – across all City Departments • Created a new fee schedule to codify engineering services • Modernized and itemized all planning / entitlement related services • Updated building fees to be reflective of current types of projects and services
• Created / consolidated recreation and special events related fees
COMPREHENSIVE CITYWIDE FEE STUDY RESULTS
COMPREHENSIVE CITYWIDE FEE STUDY RESULTS 7
Seek input from Council on where / how to
set fees (Master Fee schedule attachment).
Adopt an annual fee escalator (CPI or
COLA), recommended to ensure annual
cost increases keep up with fee increases.
Reevaluate fees again in 5-7 years based on
organizational / technological changes.
NEXT STEPS
Item No.: 9.B
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: ROY MORALES, ASSISTANT TO THE CITY MANAGER
TITLE: FOURTH OF JULY-2026 PUBLIC SAFEY STRATEGY
RECOMMENDED MOTION:
Review and Receive the Fourth of July 2026 Public Safey Plan and provide direction as appropriate.
RECOMMENDATION:
Staff recommends that the City Council review the report and provide direction as appropriate.
BACKGROUND:
In prior years, the City implemented a Fourth of July enforcement strategy that relied heavily on contracted private security, surveillance equipment, and limited law enforcement presence.
These efforts included:
• Expenditures exceeding $10,000 annually on:
o Surveillance cameras
o Temporary protective infrastructure (e.g., rented gates) o Private security services
• Occasional assignment of one dedicated Sheriff’s deputy (when available) • Adoption of enhanced penalties, including triple fine resolutions for illegal fireworks violations
Despite these measures, compliance remained low and cost recovery through citations did not offset expenditures.
DISCUSSION:
Based on prior year challenges, liability, considerations, and current law enforcement restraints, staff has developed a revised operational approach for the 2026 Fourth of July holiday focused on Page | 2
public education and emergency response. This approach reflects a shift form prior enforcementfocused strategies to a model aligned with available resources and operational constraints.
1. Enforcement Limitations
The primary challenge in prior years has been ineffective enforcement:
• Private security personnel lacked legal authority to enforce municipal or state laws • Code enforcement staff were placed in situations requiring enforcement actions beyond their training scope
• Limited law enforcement presence constrained the City’s ability to respond effectively These conditions significantly reduced the deterrent effect of enhanced fines.
2. Liability Concerns
The City assumed increased liability exposure through:
• Deployment of personnel not trained in de-escalation techniques • Expectation of enforcement actions by staff without proper authority or training • Potential escalation of conflicts during fireworks-related incidents This model presents unacceptable risk and is not recommended moving forward.
3. Inefficiency of Surveillance Measures
Previous investments in surveillance infrastructure proved ineffective:
• Cameras were not monitored in real time
• Equipment required additional protective measures due to vandalism concerns • Recorded footage did not translate into actionable enforcement As a result, these expenditures did not contribute meaningfully to public safety outcomes.
4. Sheriff’s Office Staffing Constraints (2026)
The Sheriff’s Office has indicated that due to emergency staffing levels, a dedicated deputy will not be available for Fourth of July operations in 2026. This significantly limits proactive enforcement capacity and necessitates a shift in the City’s operational approach.
In response to these constraints, staff will implement the following public safety strategy for 2026:
2026 Public Safety Strategy
1. Public Information Campaign
The City will prioritize community awareness and voluntary compliance:
• Social media outreach led by the Recreation Assistant • Messaging will include:
o Dangers of illegal fireworks
o Legal consequences
o Clear reporting guidance
o
2. Emergency Reporting Emphasis
Residents will be encouraged to:
• Call 911 to report illegal fireworks that pose an immediate threat to life or property Item No.: 9.B
City Council Meeting
April 21, 2026
Page | 3
This aligns response with available emergency services and prioritizes critical incidents.
3. Community Safety Messaging
Additional outreach will include:
• Encouraging residents to keep pets indoors
• Promoting general safety awareness during the holiday.
FISCAL IMPACT:
No fiscal impact. The proposed approach reduces expenditures by eliminating costs tied to private security contracts, surveillance equipment, and rentals, while relying on existing staff and established communication channels. Overall, this strategy offers a more fiscally responsible solution, particularly in light of the limited ability to recover costs historically.
CONCLUSION:
Given past inefficiencies, liability concerns, and current law enforcement constraints, staff will implement a revised Fourth of July public safety approached focused on:
• Public Education
• Emergency response prioritization
• Cost-effective use of City resources
This approach is intended to improve overall safety outcomes while reducing financial and legal risk to the City.
Staff recommends that the City Council receive and file this report and provide any additional direction as appropriate.
ATTACHMENTS:
None