City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us
CITY COUNCIL
REGULAR MEETING
TUESDAY, APRIL 21, 2026, 5:30 P.M.
HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA
ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason the meeting may be paused while a fix is attempted but the meeting may continue at the discretion of the presiding officer.
JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
https://us02web.zoom.us/j/88373320235
To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
2. CLOSED SESSION 5:30 P.M. – 6:00 P.M.
Receive public communication from the audience on Closed Session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Anticipated Litigation – Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9(e)(2): (1 case) b. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista et al. (California Government Code section 54956.9(d)(1))
3. INTRODUCTION
A. Dan Paolini, Building Official
B. Luis Salazar, Code Enforcement and Community Services Officer Page | 2 City Council April 21, 2026
4. PRESENTATION
A. Water Awareness, Lundi Barroso-Osorio, Water Conservation Program Manager
5. PROCLAMATION
A. Water Awareness Month, May 2026 – Water Resources Association of San Benito County B. Earth Day, April 22, 2026
C. National Library Week, April 19-25, 2026
6. PUBLIC COMMENT
Public comments generally are limited to three minutes per speaker on items that are not on the agenda and are under the City’s subject matter jurisdiction. The Mayor may further limit the time for public comments depending on the agenda schedule.
7. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.
A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Treasurer’s Report and Monthly Financial Statements
Recommendation: Accept the financial report for January 2026.
D. Consider Resolution Declaring the Condition of Certain Properties to Constitute a Public Nuisance and Ordering the Abatement of Weeds Thereon, and Noticing a Hearing for the Receipt of Objections to the Proposed Abatement
Recommendation: Approve a RESOLUTION Declaring the Condition of Certain Properties to Constitute a Public Nuisance and Ordering the Abatement of Weeds Thereon, and Noticing a Hearing for the Receipt of Objections to the Proposed Abatement.
E. Award Of Contract for The Alameda/Hwy 156 Right-Hand Turn Lane Retaining Wall Project
Recommendation: Approve a RESOLUTION awarding the contract F. Loduca Co for The Alameda/Hwy 156 Right-Hand Turn Lane Retaining Wall Project, in the amount of $41,041.00; Approve a project contingency fund of $4,104.00; and authorize the City Manager to approve potential contract change orders and other construction contingencies within said fund.
F. Street Closure for the Rotary Rainbow Run, June 6, 2026 Recommendation: Approve a RESOLUTION authorizing temporary street closures on Saturday, June 6, 2026, for the Rotary Rainbow Run.
G. 2026 Rotary Rainbow Run Co-Sponsorship and Fee Waiver Recommendation: Approve a RESOLUTION authorizing the city to co-sponsor the 2026 Rotary Rainbow Run, provide in-kind services, and waive applicable City fees associated with the event.
Page | 3 City Council April 21, 2026
H. Permit the Use of Safe and Sane Fireworks Within the City; and Authorize Anzar High School Booster Club to Sell Safe and Sane Fireworks for the Fourth of July Holiday Recommendation: Approve a RESOLUTION Authorizing Non-Profit Organization Anzar High School Booster Club to Sell Safe and Sane Fireworks for the Fourth of July Holiday; and Permit the Use of Safe and Sane Fireworks Within the City, Only Between Noon and 10:00 p.m., on July 4, 2026.
I. Approval of Drainage and Maintenance Agreement for 45 Washington Street Recommendation: Approve a RESOLUTION Authorizing the City Manager to execute a Drainage and Maintenance Agreement with the property owner for stormwater treatment facilities located at 45 Washington Street.
J. Assistant to the City Manager Department Update
Recommendation: Receive an update on the Public Safety, Public Works, Recreation, and Library Departments for March 2026.
K. Community Development Department Update
Recommendation: Receive an update on the Community Development Department for March 2026.
L. Approve the Regular Meeting Minutes of March 17, 2026.
8. ACTION ITEMS
The Recommendation indicates the staff recommendation at the time the agenda was prepared. That recommendation does not limit the City Council alternative actions on any matter before it.
A. Industrial Facility Investigations and Wastewater Source Control Program Recommendation: Approve a RESOLUTION Accepting the Industrial Facility Investigations Memorandum and implement ongoing industrial monitoring and reporting measures in support of wastewater compliance requirements.
B. Wastewater Salinity Management and Source Control Strategy Update Recommendation: Approve a RESOLUTION accepting the Collection System Salt Study and implement recommended salinity source control measures, including industrial pretreatment coordination, water softener compliance efforts, and continued monitoring.
C. Freeway Maintenance Agreement with Caltrans for SR-156 / Washington Street Improvements
Recommendation: Approve a RESOLUTION approving a Freeway Maintenance Agreement between the City of San Juan Bautista and the California Department of Transportation (Caltrans) for maintenance of irrigation, landscaping, and decorative improvements within State Route 156 right-of-way at Washington Street.
9. ADMINISTRATIVE REPORT
A. Informational Presentation on Comprehensive User Fee Study and Potential Fee Schedule Updates
Recommendation: Receive the presentation and provide policy direction to staff for preparation of a proposed fee schedule to be considered by the City Council in May 2026.
B. Fourth of July 2026 Public Safety Strategy
Recommendation: Review and receive the report on the Fourth of July 2026 Public Safety Plan and provide direction.
Page | 4 City Council April 21, 2026
10. INFORMATIONAL ITEMS AND REPORTS
A. Reports from City Council Representatives to Regional Organizations and Committees B. City Council and Staff Announcements
This is an opportunity for the Council and staff to share the community calendar and announce upcoming dates of interest to the public.
11. ADJOURNMENT
________________________
Elizabeth Soto, City Clerk
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted not later than 72 hours before regular meetings or 24 hours of special meetings unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.
In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the city will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.
PUBLIC COMMENT PROCEDURES
If you wish to make a public comment and are attending in person, please fill out a speaker card. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.
SUBMISSION OF PUBLIC COMMENTS
Written comments may be submitted via mail to the City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the day of the meeting. Written comments will be read into the record provided that the reading does not exceed three (3) minutes.
PUBLIC NOTIFICATION
This agenda was posted on Friday, April 17, 2026 on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website. Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/. 4/L712026
WATER
AWARENESS MONTH
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Home Water Survey
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San Juan Bautista
California
~ Water Awareness Month, May 2026 ~
WHEREAS, California’s arid and semiarid climate, its ambitious and evolving economy, and its growing population have combined to make water shortages and conflicting demands the norm; and WHEREAS, the rising concern of climate change could limit the state and federal governments water infrastructure due to less snowpack and environmental concerns in the Delta; and WHEREAS, the water supply for San Benito County’s water agencies is derived from a variety of sources including local groundwater, watersheds and reservoirs, water imported and contracted through the United States Bureau of Reclamation by way of the Central Valley and San Felipe Projects, and recycled water; and
WHEREAS, the health, welfare, and quality of life for our community depends on a reliable, high quality water supply; and
WHEREAS, municipal agencies and governments continue to seek cost-effective and efficient systems to obtain and deliver water to meet the needs of residents, agriculture and the economy; and, WHEREAS, the state, county, cities and concerned citizens make strong efforts to foster wise decisions concerning water issues and water use; and,
WHEREAS, the fact that California will experience periodic droughts and water conservation is critical not only during drought periods, but at all times; and WHEREAS, during May 2026, the City of San Juan Bautista is inviting everyone to find out ways to save water both at work and at home.
NOW, THEREFORE, I Mayor Jordan, on behalf of the San Juan Bautista City Council do hereby proclaim May 2025 as Water Awareness Month and urge all residents, businesses, industries, institutions, and public agencies to review their water use and water systems for water use efficiency and to contact the Water Resources Association of San Benito County for water saving ideas and assistance Dated this 21st day of January 2026.
_______________________________
Leslie Q. Jordan, Mayor
San Juan Bautista
California
~ Earth Day, 2026 ~
WHEREAS, Earth Day, first celebrated in 1970, marks the beginning of the modern environmental movement and serves as a global reminder of our shared responsibility to protect the natural resources upon which all life depends; and
WHEREAS, the City of San Juan Bautista recognizes the importance of preserving our environment, including our air, water, open spaces, and agricultural lands, for current and future generations; and
WHEREAS, environmental stewardship is essential to maintaining the health, safety, and quality of life of our residents and the vitality of our local economy; and WHEREAS, individuals, businesses, and community organizations throughout San Juan Bautista contribute to sustainability efforts through conservation, recycling, energy efficiency, and responsible land use; and
WHEREAS, the City of San Juan Bautista, in partnership with the San Benito County Integrated Waste Management Regional Agency, will host an Earth Day community celebration on April 25, 2026, providing residents and visitors with opportunities to learn about sustainability, recycling, and environmental stewardship; and
WHEREAS, the City encourages all residents to participate in activities that support environmental protection, including reducing waste, conserving water, planting trees, and supporting local and sustainable practices; and
WHEREAS, Our Power, Our Planet is Earth Day 2026's theme reflecting a fundamental truth:
environmental progress doesn't depend on any single administration or election. It's sustained by daily actions of communities, educators, workers, and families protecting where they live and work.
NOW, THEREFORE, I, Mayor Jordan, on behalf of the San Juan Bautista City Council, do hereby proclaims April 22, 2026, as Earth Day in the City of San Juan Bautista and urges all residents to recognize this day by renewing their commitment to environmental stewardship and sustainability, and encourages participation in the April 25, 2026 Earth Day celebration.
Dated this 21st day of January 2026.
_______________________________
Leslie Q. Jordan, Mayor
San Juan Bautista
California
~ Library Week – April 19-25, 2026 ~
WHEREAS, libraries are vital community institutions that provide free and equitable access to information, resources, and services that support lifelong learning, literacy, and personal enrichment; and
WHEREAS, libraries serve as welcoming spaces for people of all ages and backgrounds to connect, learn, and engage with their community; and WHEREAS, the Carl Martin Luck Memorial Library, located in San Juan Bautista, provides valuable resources including access to books, educational materials, and free internet services that support residents, students, and families; and WHEREAS, the library fosters community engagement through programs and activities such as children’s story time, craft groups, and volunteer-supported initiatives led by the San Juan Bautista Library Auxiliary; and
WHEREAS, library staff, volunteers, and supporters play a critical role in promoting literacy, creativity, and lifelong learning while helping to bridge the digital divide; and WHEREAS, National Library Week is a time to recognize the important contributions of libraries and to encourage all residents to explore and utilize the many services offered by their local library; and
WHEREAS, the 2026 theme "Find Your Joy!", highlights the, joy, community connection, and personal discovery found through library resources, story times, makerspaces, and programs.
NOW, THEREFORE, I, Mayor Jordan, on behalf of the City of San Juan Bautista City Counciul, do hereby proclaims April 19-25, 2026, as National Library Week in the City of San Juan Bautista and encourages all residents to celebrate by visiting the Carl Martin Luck Memorial Library and participating in its programs and services.
Dated this 21st day of January 2026.
_____________________________
Leslie Q. Jordan, Mayor
City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Eight Month Period Ended February 28, 2026
Item #5E
City Council Meeting
April 21 , 2026
REVENUES FY25 FY26 Annual YTD
Fund Actuals Actuals Budget Difference 67% Notes
General Fund 1,646,119 1,725,985 2,635,525 (1,593,243) 65% Special Revenue Funds:
Capital Projects Fund 337,217 283,429 3,061,913 (2,703,471) 9% Community Development 139,269 118,084 132,050 (393,098) 89% COPS 150,393 136,491 100,000 (75,000) 136%
Parking & Restroom Fd 18,884 12,863 28,000 (16,269) 46% Gas Tax Fund 74,684 71,445 108,000 (76,799) 66%
Valle Vista LLD 29,703 27,144 40,716 (17,919) 67%
Rancho Vista CFD 45,008 46,695 70,043 (49,481) 67%
Copperleaf CFD 11,097 20,714 31,071 (12,240) 67%
Internal Service Funds:
Blg Rehab. & Replace 25,333 25,333 38,000 (28,500) 67%
Vehicle Replacement 40,000 40,000 60,000 (45,000) 67%
Enterprise Funds:
Water
Operations 1,173,569 1,191,346 1,801,000 (904,085) 66%
Sewer
Operations 1,364,212 1,400,070 2,065,000 (943,950) 68%
TOTAL Funds 5,055,488 5,099,600 10,171,318 (6,859,055) 50% City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Eight Month Period Ended February 28, 2026
Item #5E
City Council Meeting
April 21, 2026
EXPENDITURES FY25 FY26 Annual YTD
Fund Actuals Actuals Budget Variance 67% Note
General Fund 1,433,370 1,509,318 2,609,385 (1,100,067) 58% Special Revenue Funds:
Capital Projects Fund 337,217 283,429 3,061,903 (2,778,474) 9% A Community Development 575,081 455,792 651,487 (195,695) 70% COPS 66,667 66,667 100,000 (33,333) 67%
Parking & Restroom Fd - - - -
Gas Tax Fund 13,457 8,675 21,000 (12,325) 41%
Valle Vista LLD 2,955 21,638 38,965 (17,327) 56%
Rancho Vista CFD 67,772 26,909 51,143 (24,234) 53%
Copperleaf CFD 17,938 14,102 29,278 (15,176) 48%
Development Impact Fee Funds
Public/Civic Facility 1,800 1,800 2,700 (900) 67%
Library 2,960 2,960 4,440 (1,480) 67%
Storm Drain 2,288 2,288 3,432 (1,144) 67%
Park In-Lieu 200 200 300 (100) 67%
Public Safety 568 568 852 (284) 67%
Traffic 288 288 432 (144) 67%
Enterprise Funds:
Water:
Operations 478,896 411,903 962,796 550,893 43%
Capital 54,374 22,129 2,178,962 2,156,833 1% A
Sewer
Operations 680,224 1,152,186 1,798,291 646,105 64%
Capital 7,309,607 1,620,376 4,115,298 2,494,922 39% A
TOTAL Funds 11,045,662 5,601,228 15,630,664 1,668,070 36% Footnotes:
A ~ Capital fund transfers/costs are budgeted to be incurred by these funds. Since the costs/transfers occur sporadically during the year, they do not always align with the to date percentages, or prior year amounts.
Additionally, some projects have been moved to the next fiscal year.
City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 2/1/2026 Through 2/28/2026
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
2/12/2026
219012 4Leaf, Inc. 5,996.84
2/12/2026 4Leaf, Inc. 9,045.44
2/12/2026 4Leaf, Inc. 687.50
2/12/2026 219013 ACWA Health Benefits Authority 14,269.60 2/12/2026 219014 at&t 193.93
2/12/2026 219015 att.com 67.86
2/12/2026 219016 AWP Safety 603.98
2/12/2026 219017 CALNET 1,813.72
2/12/2026 219018 Charter Communications 1,259.66
2/12/2026 219019 City of Hollister 750.00
2/12/2026 City of Hollister 93,952.88
2/12/2026 City of Hollister 116,072.42
2/12/2026 219020 Computershare Corporate Trust 5,000.00 2/12/2026 219021 Core & Main 407.01
2/12/2026 219022 Cypress Water Services 11,225.00
2/12/2026 219023 Data Ticket Inc. 200.00
2/12/2026 Data Ticket Inc. 200.00
2/12/2026 219024 Department of Transportation 650.02
2/12/2026 219025 Don Le-Sparks 300.00
2/12/2026 219026 EMC Planning Group Inc. 2,240.34
2/12/2026 219027 Hollister Auto Parts, Inc. 29.92
2/12/2026 219028 J.A.V Language Solutions LLC 354.65
2/12/2026 219029 Kennedy, Archer & Giffen 211.00
2/12/2026 Kennedy, Archer & Giffen 213.50
2/12/2026 Kennedy, Archer & Giffen 4,544.50
2/12/2026 Kennedy, Archer & Giffen 1,237.00
2/12/2026 Kennedy, Archer & Giffen 1,030.00
2/12/2026 Kennedy, Archer & Giffen 172.00
2/12/2026 Kennedy, Archer & Giffen 1,213.00
2/12/2026 Kennedy, Archer & Giffen 91.50
2/12/2026 Kennedy, Archer & Giffen 1,340.00
2/12/2026 Kennedy, Archer & Giffen 2,562.00
2/12/2026 Kennedy, Archer & Giffen 152.50
2/12/2026 219030 League of California Cities 1,712.00
City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 2/1/2026 Through 2/28/2026
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
2/12/2026 219031 Liebert Cassidy Whitmore 900.00
2/12/2026 219032 Luis Salazar 122.20
2/12/2026 219033 Mc Kinnon Lumber Co., Inc. 79.21
2/12/2026 219034 Midwest Tape 392.06
2/12/2026 219035 Mission Linen Service 152.86
2/12/2026 219036 MNS Engineers, Inc. 275.00
2/12/2026 MNS Engineers, Inc. 2,160.00
2/12/2026 MNS Engineers, Inc. 715.00
2/12/2026 MNS Engineers, Inc. 367.50
2/12/2026 MNS Engineers, Inc. 1,087.42
2/12/2026 MNS Engineers, Inc. 1,522.36
2/12/2026 MNS Engineers, Inc. 22,670.97
2/12/2026 MNS Engineers, Inc. 4,502.94
2/12/2026 MNS Engineers, Inc. 7,966.00
2/12/2026 219037 Monterey Bay Analytical Services 1,722.00 2/12/2026 219038 New SV Media 338.00
2/12/2026 219039 Nicholas Bryan 150.00
2/12/2026 219040 P G & E 22,185.01
2/12/2026 P G & E 12,145.51
2/12/2026 219041 Regional Government Services 629.46
2/12/2026 Regional Government Services 157.00
2/12/2026 219042 Rincon Consultants 3,666.75
2/12/2026 Rincon Consultants 4,095.00
2/12/2026 219043 Rx-Tek 281.25
2/12/2026 219044 San Benito County Environmental Health 422.00 2/12/2026 San Benito County Environmental Health 422.00 2/12/2026 San Benito County Environmental Health 789.00 2/12/2026 San Benito County Environmental Health 422.00 2/12/2026 219045 Smith & Enright Landscaping 1,535.00
City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 2/1/2026 Through 2/28/2026
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
2/12/2026 Smith & Enright Landscaping 2,145.00
2/12/2026 Smith & Enright Landscaping 2,130.00
2/12/2026 219046 Specialty Construction, Inc. 211,962.73 2/12/2026 219047 State Compensation Insurance Fund 2,864.58 2/12/2026 219048 State Water Resources Control Board 9,440.88 2/12/2026 219049 T-Mobile 801.54
2/12/2026 219050 Toro Petroleum Corp. 413.26
2/12/2026 219051 Univar Solutions 735.05
2/12/2026 Univar Solutions 1,212.64
2/12/2026 219052 Valero Wex Bank 125.00
2/12/2026 219053 Wallace Group 1,431.25
2/12/2026 219054 Wendy L. Cumming, CPA 2,275.00
2/27/2026 219055 All Clear Water Services 4,100.00
2/27/2026 All Clear Water Services 4,100.00
2/27/2026 219056 at&t 156.47
2/27/2026 219057 Baker Tilly Advisory Group, LP 19,000.00 2/27/2026 219058 Canon Financial Services, Inc 731.37
2/27/2026 219059 Clark Pest Control 124.00
2/27/2026 Clark Pest Control 124.00
2/27/2026 219060 EMC Planning Group Inc. 590.12
2/27/2026 219061 Jasmine Parker 521.77
2/27/2026 219062 Judy's Gifts & Awards 45.47
2/27/2026 219063 Kennedy, Archer & Giffen 152.50
2/27/2026 Kennedy, Archer & Giffen 4,697.00
2/27/2026 Kennedy, Archer & Giffen 107.57
2/27/2026 Kennedy, Archer & Giffen 685.50
2/27/2026 Kennedy, Archer & Giffen 274.50
2/27/2026 Kennedy, Archer & Giffen 2,897.50
2/27/2026 Kennedy, Archer & Giffen 5,238.50
2/27/2026 Kennedy, Archer & Giffen 218.00
2/27/2026 Kennedy, Archer & Giffen 1,616.50
2/27/2026 219064 Lautzenhiser's Stationery, Inc. 1,319.00 City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 2/1/2026 Through 2/28/2026
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
2/27/2026 219065 Liliana L Hernandez / Rosalia Lopez 700.00 2/27/2026 219066 Midwest Tape 95.53
2/27/2026 219067 Mission Linen Service 288.59
2/27/2026 219068 MNS Engineers, Inc. 8,733.75
2/27/2026 MNS Engineers, Inc. 495.00
2/27/2026 MNS Engineers, Inc. 1,665.00
2/27/2026 MNS Engineers, Inc. 2,105.88
2/27/2026 MNS Engineers, Inc. 600.00
2/27/2026 MNS Engineers, Inc. 288.75
2/27/2026 MNS Engineers, Inc. 3,776.81
2/27/2026 MNS Engineers, Inc. 2,087.31
2/27/2026 MNS Engineers, Inc. 815.56
2/27/2026 MNS Engineers, Inc. 217.48
2/27/2026 MNS Engineers, Inc. 18,757.65
2/27/2026 MNS Engineers, Inc. 633.45
2/27/2026 MNS Engineers, Inc. 3,170.00
2/27/2026 219069 Monterey Bay Analytical Services 3,911.50 2/27/2026 Monterey Bay Analytical Services 1,220.00
2/27/2026 Monterey Bay Analytical Services 260.00
2/27/2026 219070 Native Daughters of the Golden West 200.00 2/27/2026 219071 P G & E 1,388.59
2/27/2026 219072 Postmaster 1,000.00
2/27/2026 219073 Regional Government Services 774.72
2/27/2026 Regional Government Services 341.92
2/27/2026 219074 Rojas Communications Group 1,500.00
2/27/2026 219075 San Benito Cnty Mosq Abatement Prgm 422.91 2/27/2026 219076 San Benito County 75,999.00
2/27/2026 219077 San Benito County Environmental Health 765.00 2/27/2026 219078 San Benito County Sheriff 28,818.30
2/27/2026 219079 Smith & Enright Landscaping 2,145.00
2/27/2026 Smith & Enright Landscaping 2,130.00
2/27/2026 219080 Stantec Consulting Services Inc. 35,190.31 City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 2/1/2026 Through 2/28/2026
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
2/27/2026 219081 Stoel Rives 3,271.50
2/27/2026 Stoel Rives 792.00
2/27/2026 219082 Victor M. Tafoya 100.00
Report Total 858,571.48
Item No.:7.D
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: ARIL 21, 2026
DEPARTMENT: ADMINISTRATION
FROM: ASHLEY COLLICK, CITY MANAGER
BY: JONATHAN GOULDING, FIRE CHIEF
TITLE: CONSIDER A RESOLUTION DECLARING THE CONDITION OF
CERTAIN PROPERTIES TO CONSTITUTE A PUBLIC
NUISANCE AND ORDERING THE ABATEMENT OF WEEDS
THEREON, AND NOTICING A HEARING FOR THE RECEIPT
OF OBJECTIONS TO THE PROPOSED ABATEMENT
RECOMMENDED MOTION:
Approve a Resolution declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and noticing a public hearing for the receipt of objections to the proposed abatement
RECOMMENDATION:
Staff recommends City Council adopt a Resolution declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and noticing a public hearing for the receipt of objections to the proposed abatement.
EXECUTIVE SUMMARY:
BACKGROUND INFORMATION:
DISCUSSION:
All year the City has a weed abatement program to reduce the fire hazard and other noxious and dangerous aspects of weeds growing on public and private property. This Resolution declares certain properties to constitute a public nuisance, orders their abatement by May 19, 2026, and sets a public hearing for May 19, 2026 and orders notice of the hearing to be sent to affected property owners. Unless the owners prior to the City’s deadline abate the weeds, the City will cause the work to be performed and charge the costs as liens filed against the property on which abatement is performed.
Page | 2
CEQA REQUIREMENT:
Not Applicable
FISCAL IMPACT:
Estimated costs $8,000 (to be recovered from property owners) ATTACHMENTS:
1. Resolution
2. 2026 Weed Abatement List
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
DECLARING THE CONDITION OF CERTAIN PROPERTIES TO CONSTITUTE A
PUBLIC NUISANCE AND ORDERING THE ABATEMENT OF WEEDS THEREON,
AND NOTICING A HEARING FOR THE RECEIPT OF OBJECTIONS TO THE
PROPOSED ABATEMENT
WHEREAS, Government Code Sections 39560 et seq. authorizes the City Council to declare properties in the City to be public nuisances and to abate said public nuisances by causing the removal of all noxious or dangerous weeds growing upon or in front of said properties; and
WHEREAS, the City of San Juan Bautista is authorized by state and local law to charge the costs of abatement to the property owner as a lien against the subjected property.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. Any properties within City limits found to be in neglect are hereby declared to be public nuisances by virtue of the existence of noxious and dangerous weeds and rubbish thereon, which constitute a fire hazard, and will continue to constitute, ongoing, seasonal and recurrent public nuisances.
2. All rubbish, refuse and dirt of a flammable nature on or adjacent to said properties, and all weeds, as the same are defined in Government Code Section 39561.5, on or adjacent to said properties, unless abated by the owners thereof on or by May 19, 2026, shall be removed and abated by the City in the manner provided for by Government Code Sections 39560, et seq., and the costs thereof shall be assessed as a lien against the property and made a personal obligation of the property owner.
3. The City Council shall hear any objections to the proposed abatement of said public nuisances at the Public Hearing on Tuesday, May 19, 2026 at 6:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers of the City of San Juan Bautista, City Hall, 311 Second Street, San Juan Bautista, California.
4. The City Clerk of the City of San Juan Bautista is hereby directed to cause the notice of the adoption of this Resolution and notice of the time and place when objections to the proposed abatement of said public nuisances will be heard, to be given in the manner and form provided for in Section 39567.0 of the Government Code of the State of California.
PASSED AND APPROVED by the City Council of the City of San Juan Bautista on this 21st day of April, 2026, by the following vote:
AYES:
Page | 2
NOES:
ABSTAIN:
ABSENT:
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
2026
Weed Abatement
Official List
Exhibit "A"
Parcel No. Owner/Caretaker Physical Location
002-080-008-000 RODRIGUEZ MARIE ET AL 700 SECOND STREET 002-130-004-000 THOENY FAMILY TRUST 501 THIRD STREET
002-160-013-000 BAINS FAMILY TRUST 0 THIRD STREET
002-190-010-000 LIU GEORGINA L 0 FOURTH STREET
002-190-011-000 GAVILAN INV LLC A CA LTD LIAB CO 33 WASHINGTON STREET - OPEN LOT 002-210-002-000 SANTANA ANGELINA ALICIA ET AL 0 FOURTH STREET 002-220-003-000 CITY OF SAN JUAN BAUTISTA 0 THIRD STREET 002-230-001-000 LOAYZA ROSA & EDMUNDO 1130 FIRST STREET 002-230-004-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-230-005-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-230-006-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-230-007-000 LOAYZA ROSA & EDMUNDO 0 FIRST STREET
002-230-008-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-240-013-000 RIBEIRO ALBERT D-ESTHER 1024 FIRST STREEET 002-250-005-000 COKE DALE C LIVING TRUST 0 FIRST STREET 002-250-006-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1109 THIRD STREET 002-260-049-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1111 THIRD STREET 002-260-050-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1113 THIRD STREET 002-260-051-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1115 THIRD STREET 002-260-052-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1117 THIRD STREET 002-260-053-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1119 THIRD STREET 002-260-054-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1121 THIRD STREET 002-260-055-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1123 THIRD STREET 002-260-056-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 0 THIRD STREET # PCL A 002-270-002-000 SAN BENITO CO CHPTR JAPANESE-AMER CIT 708 FIRST STREET 002-290-043-000 RAYMER FAMILY TRUST 0 MONTEREY STREET
Created on: 3/21/08
Last Modified: 4/17/2026 1
2026
Weed Abatement
Official List
Exhibit "A"
Parcel No. Owner/Caretaker Physical Location
002-320-002-000 MANNING FAMILY TRUST 63 MUCKELEMI STREET 002-320-006-000 POST 6359 VETERANS OF FOREIGN WARS SAN JUAN BAUTISTA 002-320-008-000 MANNING KATHLEEN ET AL 0 MONTEREY STREET 002-320-011-000 SAN BENITO HEALTH FOUNDATION 0 MUCKELEMI STREET 002-340-006-000 FERNANDEZ ROBERT & MARTHA 11 FRANKLIN STREET 002-340-007-000 FERNANDEZ ROBERT & MARTHA 0 FRANKLIN STREET 002-350-002-000 SAN BENITO HEALTH FOUNDATION 70 MUCKELEMI STREET 002-350-030-000 SAN BENITO HEALTH FOUNDATION 0 MUCKELEMI STREET 002-370-020-000 ALEXANDER PATRICIA M 400 SIXTH STREET
002-420-017-000 NINO REAL ESTATE 302 SEVENTH STREET
002-430-020-000 DALOIA FAM TR 0 FRANKLIN STREET
002-470-008-000 FIRPO ANGELA LIVING TRUST 0 FRANKLIN STREET 002-480-002-000 WALKER SUSAN J & RANDY 22 FRANKLIN ST - "OPEN SPACE" 002-480-006-000 ALDERETTE CLAUDETE 100 THE ALAMEDA
002-490-002-000 NEUBAUER ANDREW-MARGARET LIV TRUST 10 FRANKLIN STREET 002-510-001-000 MEDINA PAUL TR ET AL 501 WASHINGTON STREET 002-510-005-000 CITY OF SAN JUAN BAUTISTA 0 LANG STREET 002-510-006-000 CITY OF SAN JUAN BAUTISTA 0 LANG STREET 002-510-007-000 CITY OF SAN JUAN BAUTISTA 0 LANG STREET 002-520-001-000 WILLIAMS ELIZABETH ANN 99 LANG STREET
002-520-012-000 SJB DEVELOPMENT A CA CORP 0 THE ALAMEDA 002-520-013-000 HACIENDA DE LEAL LLC A CA LTD LIAB CO 410 THE ALAMEDA 002-540-002-000 CITY OF SAN JUAN BAUTISTA 0 LAUSEN DR
002-540-009-000 SAN BENITO AGRICULTRUAL LAND TRUST 0 SAN JUAN HWY 002-540-011-000 DENNY CARA L 0 POLK STREET
Created on: 3/21/08
Last Modified: 4/17/2026 2
2026
Weed Abatement
Official List
Exhibit "A"
Parcel No. Owner/Caretaker Physical Location
002-550-003-000 KURASAKI KAZUKO ET AL 400 SAN JUAN HOLLISTER HWY 002-550-004-000 KURASAKI KAZUKO ET AL 400 SAN JUAN HOLLISTER HWY 002-550-006-000 DIAS GEORGE J JR & GEORGE A 1020 MISSION VINEYARD RD 002-563-002-000 HANSON ABE-SHARON 153 LANG STREET
002-590-021-000 MISSION VISTA HOMEOWNERS ASSN A CAL CORP 1 VIA PADRES - ALONG THOMAS LN 002-570-022-000 MISSION VISTA HOMEOWNERS ASSN A CAL CORP 0 VIA SERRA - BEHIND HOUSES Created on: 3/21/08
Last Modified: 4/17/2026 3
Item No.: 7.E
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: ENGINEERING
FROM: DOUG PIKE, CITY ENGINEER
BY: DOUG PIKE, CITY ENGINEER
TITLE: AWARD OF CONTRACT FOR THE ALAMEDA/HWY 156
RIGHT-HAND TURN LANE RETAINING WALL PROJECT
RECOMMENDED MOTION:
Approve a resolution awarding the contract for The Alameda/Hwy 156 Right-Hand Turn Lane Retaining Wall Project to F. Loduca Co., the low responsive bidder, in the amount of $41,041.00.
1. Approve a project contingency fund of $4,104.00 and authorize the City Manager to approve potential contract change order and other construction contingencies within said fund.
RECOMMENDATION:
City staff recommends that the City Council:
1. Adopt the attached resolution awarding the contract for The Alameda/Hwy 156 RightHand Turn Lane Retaining Wall Project to F. Loduca Co., the low responsive bidder, in the amount of $41,041.00.
2. Approve a project contingency fund of $4,104.00 and authorize the City Manager to approve potential contract change order and other construction contingencies within said fund.
EXECUTIVE SUMMARY:
BACKGROUND INFORMATION:
Project Description
The project includes construction of a new Garden Retaining Block Wall to replace the existing retaining wall, which must be relocated to accommodate a new sidewalk associated with a rightturn lane improvement. The relocation will provide sufficient space for roadway and pedestrian improvements while maintaining existing site grading.
Page | 2
Advertising-Bid Process and Results
Bid documents and estimates were prepared by MNS Engineers. As the estimated construction cost is below the threshold established in San Juan Bautista Municipal Code § 2-8-050(C), four contractors were invited to submit proposals.
Two bids were received on Wednesday, March 18, 2026, at 11:00 am. The bidders and their respective bid amounts are as follows:
Bidder Bid Comments
1 F. Loduca Co. $41,041.00 Apparent Low Bidder
2 Monterey Peninsula Engineering $75,600.00
Staff reviewed the bids for conformance with the requirements of the bid documents and determined that F. Loduca Co. is the lowest responsive bidder, with relevant experience on similar projects in neighboring jurisdictions.
Recommendations
Staff recommends that the City Council accept the bid submitted by F. Loduca Co. and award the construction contract. Staff further recommends including a contingency to address unforeseen conditions during construction, administration, and project closeout. The project construction cost breakdown is as follows:
Construction Contract $41,041.00
Construction Contingency $ 4,104.00
Total Estimated Construction Contract $45,145.00
FISCAL IMPACT:
SCHEDULE:
The following represent the tentative schedule for this project. Actual schedule will be developed and confirmed with the contractor based upon the completion of required documents, approval of pre-submittals, and contractor availability.
Award Construction Contract April 2026
Begin Construction May 2026
Construction Completion June 15, 2026
ATTACHMENTS:
1. Resolution
2. Exhibit A
RESOLUTION NO. 2026- _____
A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA AWARDING A CONTRACT FOR THE ALAMEDA/HWY 156 RIGHT-HAND TURN LANE
RETAINING WALL PROJECT
WHEREAS, the Funds; and
WHEREAS, the estimated cost of the project was $25,000 and contingency of $3750 for a total cost of $28,750 when bids were formally solicited on March 4, 2026; and WHEREAS, the bidding closed March 18, 2026, and two responses were received and publicly opened as summarized in the attached bid tabulation; and WHEREAS, the Acting City Engineer for the City of San Juan Bautista analyzed the bid results and recommends that the contract for said project be awarded to the lowest responsible bidder, F. Loduca Co., for the amount of $41,041.00; and WHEREAS, the Acting City Engineer recommends that funds for $41,041.00 be made available for construction; and
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA NOW HEREBY FINDS:
1. That City Manager is hereby authorized to award a contract in much same form as that contract attached to this resolution, to the lowest responsible bidder in the amount not to exceed $41,041.00.
2. The City Manager is hereby authorized to approve contract change orders in an amount not to exceed $4,041.00.
PASSED AND ADOPTED by the City Council of the City of San Juan Bautista at a regular meeting held on the 21st day of April 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: ______________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________
Elizabeth Soto, CMC, CPMC,
City Clerk
Bid Analysis 3-18-2026
The Alameda/Hwy 156 Right-Hand Turn Lane Retaining Wall Project Item Description Units Quantity Unit Cost
(Figures)
Total Cost
(Figures)
Unit Cost
(Figures)
Total Cost
(Figures)
Unit Cost
(Figures)
Total Cost
(Figures)
1 MOBILIZATION AND NOTICING LS 1 $3,000.00 $3,000 $5,000.00 $5,000.00 $2,600.00 $2,600.00 2 PROJECT SAFETY AND TRAFFIC CONTROL SYSTEM LS 1 $3,000.00 $3,000 $4,500.00 $4,500.00 $23,500.00 $23,500.00 3 CONSTRUCTION SURVEY LS 1 $3,000.00 $3,000 $4,200.00 $4,200.00 $6,850.00 $6,850.00 4 CONSTRUCTION SAFETY FENCING LS 1 $1,000.00 $1,000 $500.00 $500.00 $3,650.00 $3,650.00 5 GARDEN RETAINING BLOCK WALL, AND ALL OTHER WORK
REQUIRED TO COMPLETE THE PROJECT LS 1 $15,000.00 $15,000 $26,841.00 $26,841.00 $39,000.00 $39,000.00 $ 25,000.00 $41,041.00 $75,600.00
$ 3,750.00
TOTAL $ 28,750.00
Lic #/DIR No (Contractor) 576992 1000008735 972425 1000000094 Subs Name/Portion of Work
Sub 1
Sub 1 Lic #/DIR 692989 1000024727
Sub 2
Sub 2 Lic #/DIR
Sub 3
Sub 3 Lic #/DIR 1048484 1000063115
Surety Y Y
Bidder Info Y Y
Experience Statement Y Y
Non-Collusion Affidavit Y Y
Bidders Bond Y Y
TOTAL BASE BID (IN NUMBERS):
15% Contingency
MONTEREY PENINSULA
ENGINEERING ENGRS EST. FRANK LODUCA CO
Associated Traffic Safety (10%)/
Traffic Control System
Cornerstone Masonry (16%)/ Garden
Retaining Wall
Mike O'Dell Surveys (10%)/
Construction Survey
Crawford & Associates (12%)/
Material testing
Item No. 7.F
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: VICTOR M. TAFOYA, ASSOCIATE PLANNER
TITLE: STREET CLOSURES FOR THE ROTARY RAINBOW RUN
RECOMMENDED MOTION:
Approve a Resolution authorizing temporary street closures on Saturday, June 6, 2026, for the Rotary Rainbow Run.
RECOMMENDATION:
Staff recommends that the City Council approve the attached Resolution approving the temporary closure of identified portions of the public right-of-way and temporary traffic control points along the Rotary Rainbow Run route on Saturday, June 6, 2026, in support of the Rotary Rainbow Run.
EXECUTIVE SUMMARY:
The Rotary Club of San Juan Bautista has submitted an application to conduct the 4th Annual Rotary Rainbow Run, a community 5K and 1K fun run event scheduled for Saturday, June 6, 2026. The event will begin and end at the San Juan School soccer field and will utilize public streets throughout the city for the race route.
To support safe event operations and public circulation, the applicant is requesting temporary closure of identified portions of City streets and associated temporary traffic control points along the route. City Council approval is required for the proposed street closure.
BACKGROUND INFORMATION:
The Rotary Rainbow Run is proposed to occur on Saturday, June 6, 2026, in San Juan Bautista.
Event operations will be centered at the San Juan Soccer Field, which the submitted materials identify as the main staging area, registration area, command center, start and finish area, recovery area, and parking area for staff, volunteers, and participants, with additional participant parking at San Juan School. Event set-up is scheduled to begin at approximately 6:00 a.m. The Page | 2
application materials further indicate that volunteers will begin gathering at approximately 7:00 a.m., the 1K run will begin at 8:00 a.m., the 5K run will begin at 8:30 a.m., awards and a costume contest will take place at the soccer field from approximately 9:00 a.m. to 10:00 a.m., and event dismantling is anticipated to conclude by approximately 11:00 a.m. The event is expected to draw up to 250 attendees.
The event is described in the application materials as the 4th Annual Rotary Rainbow Run, a community 5K run and 1K fun run sponsored by San Juan Bautista Rotary, with proceeds benefiting local scholarships and charity. The submitted route materials indicate that the course will travel through the City using the public right-of-way and sidewalks, with start and finish at Alameda and Pearce.
The submitted application materials indicate that the event will include volunteer oversight, crowd control, a command center at the soccer field, amplified sound for announcements and event-related activities, and first aid kits at the command center. Water will be provided from jugs for refill into participants' own containers, with some compostable cups available for those without canisters. The materials indicate no vendors, no alcohol, no food preparation, no lighting, no generator use, and no tents.
The submitted application materials identify requested barricade and traffic control locations at Church and Monterey Street, First Street at the roundabout, Monterey and Third Street, Tahualami Street and Fourth Street, San Jose Street and Fourth Street, Muckelemi Street and Fourth Street, Polk Street and Fourth Street, Mariposa Street and Fourth Street, Washington Street and Fourth Street, Franklin Street and Fourth Street, and Pearce Street and Fourth Street, for a total of 11 barricade locations. The applicant has also requested approximately 10 cones near the cemetery so runners do not enter the cemetery. The proposed closure and traffic control measures are intended to support safe pedestrian circulation, race staging, awards, and orderly event operations along the route.
Temporary Street closures for community events are brought to the City Council when use of the public right-of-way is needed to support public safety and orderly event operations. The City's special event application materials also note that all street closures and blockades require review and approval of the City Council. Approval of the requested closure would allow the City to finalize coordination with the event organizer and reviewing agencies regarding permit conditions, inspections, traffic control, and related operational requirements.
The applicant has also requested City co-sponsorship for the event. That request is being processed separately and is not the subject of this agenda item.
CEQA REQUIREMENT:
This action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(2).
Item No. 7.F
City Council Meeting
April 21, 2026
Page | 3
FISCAL IMPACT:
City costs associated with the temporary street closure may include staff time, traffic control coordination, and use of City equipment such as barricades, cones, and signage. Under the City's cost-recovery procedures, event sponsors are generally required to reimburse the City through City-issued invoices for administrative services, materials, and staff time deemed necessary by the City Manager to support the street closure(s). However, because the applicant has requested City co-sponsorship and a waiver of applicable fees, the City Council's decision on that request may affect whether these costs are reimbursed. Any approved fee waivers or in-kind support would be identified as part of the Council's action on the sponsorship request.
ATTACHMENTS:
1. Resolution 2026-XX
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA AUTHORIZING TEMPORARY STREET CLOSURES FOR THE 2026 ROTARY RAINBOW RUN.
WHEREAS, the city has received an application for a special event in 2026, and authorization for a street closure is a prerequisite for issuance of the related permits for the following event.
Rotary Rainbow Run 2026
Saturday, June 6, 2026 from 6:00 a.m. to 11:00 a.m.
Temporary closure of identified portions of the public right-of-way and temporary traffic control points at Church Street and Monterey Street, First Street at the roundabout, Monterey Street and Third Street, Tahualami Street and Fourth Street, San Jose Street and Fourth Street, Muckelemi Street and Fourth Street, Polk Street and Fourth Street, Mariposa Street and Fourth Street, Washington Street and Fourth Street, Franklin Street and Fourth Street, and Pearce Street and Fourth Street, together with placement of approximately 10 cones near the cemetery BE IT RESOLVED that the City Council does hereby authorize the event sponsors to close streets on the dates and times referenced herein, subject to the following requirements:
1. All conditions and requirements of agencies, including the Fire Marshal, San Benito County Sheriff, Building Official, Public Works Director, San Benito County Health Department, San Benito County Integrated Waste Management, and Planning Manager shall be met prior to, during, and after each event in the manner deemed necessary by the City Manager.
2. Prior to each event, The Sponsors shall execute a reimbursement agreement and reimburse the City in accordance with an invoice duly issued by the City to cover City expenses as deemed necessary by the City Manager to support administrative, material and City staff time associated with the Street Closure, unless otherwise waived by the City Council.
PASSED AND APPROVED by the San Juan Bautista City Council on this 21st day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | 2
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Page | 3
Exhibit A
Exhibit A
Item No. 7.G
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: VICTOR M. TAFOYA, ASSOCIATE PLANNER
TITLE: 2026 ROTARY RAINBOW RUN CO-SPONSORSHIP AND FEE
WAIVER
RECOMMENDED MOTION:
Approve a Resolution authorizing the City to co-sponsor the 2026 Rotary Rainbow Run, provide in-kind services, and waive applicable City fees associated with the event.
RECOMMENDATION:
Staff recommends that the City Council adopt the attached Resolution authorizing City cosponsorship of the 2026 Rotary Rainbow Run and waiver of applicable City fees associated with the event.
EXECUTIVE SUMMARY:
The Rotary Rainbow Run is a one-day community event proposed for Saturday, June 6, 2026, in San Juan Bautista. The event is being organized by San Juan Bautista Rotary and is expected to include a community 5K run and 1K fun run, race staging, registration, awards, and related public event operations. The applicant is requesting City co-sponsorship and waiver of applicable City fees.
The proposed event is also generally consistent with the City’s Policy for City-Sponsored Events because it promotes community participation, public health and recreation, and related community benefit through a free, family-friendly event open to the public.
City Council action is required because the Municipal Code provides that when a fee waiver is requested, the City Council must make the determination prior to permit issuance.
BACKGROUND INFORMATION:
The Rotary Rainbow Run is proposed to occur on Saturday, June 6, 2026, in San Juan Bautista.
Event operations will be centered at the San Juan Soccer Field, which the application materials Page | 2
identify as the main staging area, registration area, command center, start and finish area, recovery area, and parking area for staff, volunteers, and participants, with additional participant parking at San Juan School. Event set-up is scheduled to begin at approximately 6:00 a.m., with volunteers gathering at approximately 7:00 a.m., the 1K beginning at 8:00 a.m., the 5K beginning at 8:30 a.m., awards and a costume contest at the soccer field from approximately 9:00 a.m. to 10:00 a.m., and dismantling concluding at approximately 11:00 a.m. The event is anticipated to draw up to 250 attendees.
Submitted application materials describe the event as the 4th Annual Rotary Rainbow Run, a community 5K run and 1K fun run sponsored by the San Juan Bautista Rotary Club, with proceeds benefiting local scholarships and charity. Event operations are proposed to include volunteer oversight along the course, crowd control, first-aid supplies at the command center, amplified sound for announcements and coordination at the soccer field, participant water service from jugs with some compostable cups available, and a request for 1 to 2 Sheriff’s deputies at race start, if available. The application materials indicate no vendors, no alcohol, no food preparation, no lighting, no generator use, and no tents.
The submitted route map shows the course through the public right-of-way and sidewalks, with start and finish at Alameda and Pearce, barricade locations at identified intersections, volunteer locations along the course, and event support areas associated with the soccer field parking lot.
Later follow-up materials also request approximately 10 cones near the cemetery so runners do not enter that area and use of one stage section for awards. The applicant has also requested a temporary street closure and related traffic control support as part of the broader event operations.
The proposed event would provide a public community-oriented activity in the downtown area and would support recreation, community participation, and charitable giving. In addition, the Municipal Code expressly provides that if a fee waiver is requested for a special event, staff shall process the waiver request and obtain the decision of the City Council before processing the permit. Approval of this request would allow staff to continue processing the event application in accordance with the Council’s direction.
The proposed Rotary Rainbow Run also appears to align with the City’s Policy for CitySponsored Events. Under Section 3 of the policy, nonprofit-sponsored events may qualify for City support if they meet two or more public benefit indicators. Based on the submitted materials, the Rotary Rainbow Run supports Public Health and Recreation through a community 5K run and 1K fun run; Public Education and Engagement through volunteer participation and a public community event; Youth and Community Benefit because event proceeds support local scholarships and charity; and Inclusive and Equitable Access because the event is open to the public and the applicant states the event route will utilize public right-of-way and sidewalks that are ADA compliant as required by law.
The City-Sponsored Events Policy also allows City support in the form of fee waivers and other in-kind assistance, subject to City Council approval. The applicant’s request is generally consistent with that policy framework.
Item No. 7.G
City Council Meeting
April 21, 2026
Page | 3
CEQA REQUIREMENT:
This action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(2).
FISCAL IMPACT:
Approval of the co-sponsorship and fee waiver request would waive certain City fees that would otherwise apply to the event application and related City review. Based on the information currently available, the fiscal impact is as follows:
Planning review / application fee: $200.00
Public Works in-kind support / traffic control / barricade-related costs: $2,138.10. Total potential waived City fees: $2,338.10
At this time, the City’s anticipated contribution totals $2,338.10, consisting of the waived Planning application fee and the estimated Public Works support costs.
ATTACHMENTS:
1. Resolution
2. City Sponsor Events Policy
Page | 1
RESOLUTION NO. 2026-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
AUTHORIZING THE CITY MANAGER TO EXECUTE A CO-SPONSORSHIP AGREEMENT WITH THE SAN JUAN BAUTISTA ROTARY CLUB FOR THE 2026
ROTARY RAINBOW RUN PURSUANT TO THE CITY-SPONSORED EVENTS POLICY
WHEREAS, on September 16, 2025, the City Council adopted the Policy for CitySponsored Events, establishing clear guidelines for partnerships between nonprofit organizations and the City for events serving a public purpose, promoting community engagement, and contributing to the cultural, educational, economic, and environmental vitality of San Juan Bautista (Section 1); and
WHEREAS, the Policy defines City-Sponsored Events as those organized, co-organized, or supported through funding, in-kind services, or use of City facilities, and recognizes nonprofit organizations as eligible partners when events meet measurable public-benefit indicators (Sections 2 and 3); and
WHEREAS, the Policy authorizes City support in the form of in-kind services, permit fee waivers, safety equipment, use of City facilities, event promotion, and interagency coordination, all of which are discretionary and subject to staff capacity, budget availability, and annual appropriations (Section 4); and
WHEREAS, the Rotary Rainbow Run appears consistent with the City-Sponsored Events Policy because it promotes public health and recreation, community participation, youth and community benefit, and inclusive public access through a free, family-friendly community event (Section 3); and
WHEREAS, the Rotary Rainbow Run is proposed for Saturday, June 6, 2026, in San Juan Bautista, with event set-up beginning at 6:00 a.m. and event operations concluding at approximately 11:00 a.m.; and
WHEREAS, the Rotary Rainbow Run is anticipated to attract up to 250 attendees and provide a public benefit by offering a community run event, volunteer participation opportunities, and proceeds benefiting local scholarships and charity in San Juan Bautista; and WHEREAS, consistent with the City-Sponsored Events Policy, all City support is discretionary and subject to staff capacity, budget availability, applicable permit requirements, ADA accessibility, safety protocols, and compliance with standard conditions of approval; and City sponsorship does not guarantee future support; and WHEREAS, City support for the Rotary Rainbow Run may include permit fee waivers, in-kind services, event promotion, barricade and traffic control support, and coordination consistent with the City-Sponsored Events Policy, subject to staff capacity, budget availability, and applicable City requirements; and
Page | 2
WHEREAS, the total estimated fiscal impact of the requested City support is [Total amount], consisting of [Planning fee amount] in Planning fees and [Public Works cost amount] in Public Works costs; and
WHEREAS, the City Council wishes to approve this co-sponsorship request consistent with the City-Sponsored Events Policy, limiting the City’s contribution to permit fee waivers, inkind support, event promotion, and coordination within available capacity; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Juan Bautista hereby authorizes the City Manager to execute a Co-Sponsorship Agreement with San Juan Bautista Rotary for the 2026 Rotary Rainbow Run.
BE IT FURTHER RESOLVED that City support for the event shall be limited to permit fee waivers, in-kind contributions, event promotion, and staff coordination, consistent with the Policy for City-Sponsored Events adopted September 16, 2025, and subject to staff capacity, budget availability, and applicable City regulations.
PASSED AND APPROVED by the City Council of the City of San Juan Bautista on this 21st day of April 2026, by the following vote
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
___________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Page | 1 Policy for City Sponsored Events
City of San Juan Bautista
POLICY FOR CITY-SPONSORED EVENTS
SECTION 1. PURPOSE AND INTENT
The purpose of this policy is to establish a clear and consistent policy that enables nonprofit organizations to partner with the City of San Juan Bautista in producing or participating in Citysponsored events. This policy ensures such collaborations serve a public purpose, promote community engagement, and contribute to the cultural, educational, economic, and environmental vitality of the City. This policy also seeks to ensure that City-sponsored events are inclusive, equitable, and accessible to all residents and visitors.
SECTION 2. DEFINITIONS
City-Sponsored Event: Any event that is organized, co-organized, or officially supported by the City of San Juan Bautista, including through funding, in-kind services, or use of City facilities.
Nonprofit Organization: Any 501(c)(3), 501(c)(6), or other IRS-recognized tax-exempt organization that operates within or provides services to the residents of San Juan Bautista and is in good standing under California state law.
In-Kind Support: City services provided without charge, including but not limited to public works labor, traffic safety control, and city facility use.
SECTION 3. ELIGIBILITY FOR CITY-SPONSORED EVENTS
Nonprofit organizations may request City sponsorship of events provided they meet two or more of the following City Goals and Measurable Indicators for Public Benefit. Private fundraisers, events held outside City limits, or events primarily religious or political in nature are not eligible for City sponsorship.
Applicants must also identify in advance the methods they will use to track attendance, economic impact, and community benefits. The City may establish a cap on the number of sponsored events per nonprofit per year.
Cultural Heritage Preservation: Emphasis on local history, missions, or traditions Economic Vitality: Attendance ≥ 100; 5+ local vendor partnerships; Draws tourism to the town
Environmental Stewardship: Zero-waste plan; Composting; Environmental education booths
Community Wellness and Safety: Public health and safety activities Public Education & Engagement: Free workshops, civic resources, volunteer-run elements, collaboration
Arts and Culture: Local performances, exhibits by local artists and schools Inclusive & Equitable Access: ADA access; Multilingual materials; Free admission Page | 2 Policy for City Sponsored Events
SECTION 4. CITY SUPPORT FOR NONPROFIT-SPONSORED EVENTS
City support may include, but is not limited to permit fee waivers, use of City-provided safety equipment, access to City-owned facilities, in-kind services such as traffic control or sanitation, promotion through City communication platforms, assistance with interagency coordination, inclusion in City calendars, and temporary signage approvals. Support is discretionary, subject to staff capacity, budget, and annual Council appropriations. All City in-kind contributions must be documented and reported annually to Council.
SECTION 5. APPLICATION PROCESS
Applications must include: City-Sponsored Event Request Form, Special Event Permit Application, proof of nonprofit status, certificate of insurance, and a budget overview.
Incomplete applications may delay review. The City Manager or designee will review applications and notify applicants in writing of approval, denial, or required modifications within 30 days of submission.
Applications will be evaluated using a transparent process, which may include first-come, firstserved review or a staff rubric, depending on the level of support requested. Multiple nonprofits may co-apply for the same event.
Requests exceeding $5,000 in City support shall be submitted at least 120 days in advance and require City Council review and approval.
SECTION 6. POST-EVENT REPORTING
Within 30 days of the last day of the event, nonprofits must submit a report including attendance, finances, event summary, identified goals met, documentation of public impact, and photos.
Failure to comply will result in progressive penalties: first offense—warning; second offense— one-year suspension; repeated offenses—permanent ineligibility. Reports must use the same format as the application for comparability.
SECTION 7. LIMITATIONS
City sponsorship does not constitute endorsement of any viewpoint or guarantee of future support. Approvals are subject to budget, staff capacity, and compliance with this policy. Events spanning both City and County jurisdictions require prior County authorization. Proof of County approval must be provided.
SECTION 8. SEVERIBILITY
If any part of this policy is found invalid, the remainder shall remain in effect.
SECTION 9. EFFECTIVE DATE
This policy shall take effect immediately upon adoption by the City Council.
Page | 3 Policy for City Sponsored Events
SECTION 10. STANDARD CONDITIONS OF APPROVAL
Events must comply with all City permits and regulations, including alcohol control, sound, parking, and safety. Applicants must provide approved traffic control plans if closures are required, and emergency access must be maintained.
Events shall be fully ADA accessible, including pathways, restrooms, and signage.
Applicants may be required to hire security or coordinate with law enforcement, at their expense, based on attendance. A safety and evacuation plan must be included with the application.
Applicants must notify all residents and businesses within 300 feet (or larger radius as determined by the City for larger events) at least 10 days in advance. Applicants are responsible for associated costs.
Events must not interfere with City functions, emergency services, or school activities.
Applicants are responsible for cleanup and site restoration immediately after the event.
Temporary signage, structures, and debris must be removed. Applicants shall incorporate sustainability practices such as recycling and composting where feasible.
Applicants shall indemnify and hold harmless the City, its officers, and employees. Significant City-supported events may be subject to audit of financial records related to City contributions.
The City reserves the right to revoke sponsorship if conditions are violated or if the event poses risks to public safety.
Item: 7.H
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL REPORT
DATE: APRIL 21, 2026
DEPARTMENT: ADMINISTRATION
BY: ELIZABETH SOTO, CITY CLERK
THRU: JON R. GIFFEN, CITY ATTORNEY
TITLE: PERMIT THE USE OF SAFE AND SANE FIREWORKS WITHIN THE CITY, ONLY BETWEEN NOON AND 9:00 P.M., ON JULY 4,
2026; AND AUTHORIZE NON-PROFIT ORGANIZATION ANZAR
HIGH SCHOOL BOOSTER CLUB TO SELL SAFE AND SANE
FIREWORKS FOR THE FOURTH OF JULY HOLIDAY
RECOMMENDED ACTION(S):
Approve a Resolution Authorizing Non-Profit Organization Anzar High School Booster Club to Sell Safe and Sane Fireworks for the Fourth of July Holiday; and Permit the Use of Safe and Sane Fireworks Within the City, Only Between Noon and 9:00 p.m., on July 4, 2026 EXECUTIVE SUMMARY:
At its meeting on April 16, 2024, the City Council voted to end daily fireworks sales at 9:00 p.m. to align with the operating hours of the Windmill Market. On July 4th, sales hours were adjusted to end at 7:00 p.m.
Pursuant to Section 5-1-165 of the Municipal Code, the City Council authorized the sale of stateapproved, factory-packaged fireworks for public use, where permitted by local law. The Council directed the Fire Chief of the City of Hollister to issue a permit to the Anzar High School Boosters Club for the sale of such fireworks at Windmill Market, located at 301 The Alameda in San Juan Bautista. Sales may take place between 9:00 a.m. and 9:00 p.m. beginning at noon on June 30, 2026, and ending at 7:00 p.m. on July 4, 2026.
The Anzar High School Boosters Club is a registered non-profit organization and is exempt from obtaining a business permit for this fundraising activity. All proceeds will be used exclusively for charitable purposes.
Item: 7.H
City Council Meeting
April 21, 2026
Page | 2
BACKGROUND INFORMATION:
In 2021, the City took specific and urgent action to further control the use of fireworks in the City due in part to extremely dry drought conditions. The City increased the bail scheduled for fines for the illegal fireworks and established a budget and special enforcement duties for public safety.
Generally speaking, the effort was successful on those days leading up to the 4th of July. On the 4th of July in 2001, resources were spread thin making enforcement difficult. Code Enforcement attempted an “educational approach” to enforcement that was partly effective. Three citations were written. One arrest was made using the camera system leased for the holiday. The “debrief” of the event lead to several proposed changes.
Staff was directed to clarify the two City codes in place; 5-1-165 and 5-16-100. 5-1-166 does allow fireworks in the City with the approval by the Fire Marshall, and these have for decades been limited to “Safe and Sane” fireworks. Code 5-16-100 does prohibit the use of fireworks in the City unless the time is specified and the locations are identified by the City Council. The City policy last year was intended to be a “Zero Tolerance” policy and will be enforced in this manner in the future through the use of the emergency incident command structure, increased cooperation and collaboration between the Fire Department, Sheriff, and Code Enforcement.
The City Attorney has considered the two City Codes and determined that they are not in conflict with each other. The prohibition allows the Council discretion in their use. Attached is a resolutions for the Council to consider concerning the request of the Anzar High School Boosters Club to sell fireworks for the 4th of July season.
The resolution allows the use of safe and sane fireworks on private property by persons over 18 or minors accompanied by and under supervision of a parent or guardian on July 4, from noon until 9:00 p.m.
The resolution recognizes the adoption of Resolution 2021-34A and affirm the increased administrative bail schedule established by that resolution for violations of 5-16-100 ($1K first offense, $2.5K second offense, and $5K third and subsequent offenses).
The Council can exercise its authority to provide further limitations. The use of fireworks can be restricted to just the 4th of July between certain hours.
FISCAL IMPACT:
None
ATTACHMENTS:
1. Proposed Draft Resolution
Page | 1
RESOLUTION NO. 2026-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA PERMITTING THE USE WITHIN THE CITY ONLY BETWEEN NOON AND 9:00 P.M.
ON JULY 4, 2026, AND ONLY ON PRIVATE PROPERTY FOR WHICH THE OWNER
HAS GIVEN PRIOR PERMISSION, AND AUTHORIZING THE ANZAR HIGH
SCHOOL BOOSTERS CLUB TO SELL APPROVED FIREWORKS WITHIN THE CITY FOR THE JULY 4, 2026, HOLIDAY
WHEREAS, Section 5-16-100 of Chapter 5-16 of the City’s Municipal Code entitled “Fireworks” prohibits setting off fireworks within the City except at such times and places as the City Council may designate and permit; and
WHEREAS, Section 5-1-165 of Chapter 5-1 entitled “California Fire Code, 2025 Edition” amends Section 7802 of the Uniform Fire Code to permit, upon approval by the City Council, the issuance by the Fire Chief of one permit for the sale during the period from noon on June 30 to 7:00 p.m. on July 4 of factory-packaged assortments of legal fireworks permitted by the State Fire Marshall for use by the general public; and WHEREAS, the City of Hollister provides fire protection services under contract to the City of San Juan Bautista and the Fire Chief of the City of Hollister serves presently as the Fire Chief of the City of San Juan Bautista; and
WHEREAS, on March 25, 2026 a request was received from American Promotional Events, Inc. dba TNT Fireworks on behalf of the Anzar High School Boosters Club to sell “safe and sane” fireworks daily during the hours of 9:00 a.m. and 9:00 p.m., commencing on June 30, 2026 and ending at 7:00 p.m. on July 4, 2026, from a fireworks’ stand to be located in the parking lot of The Windmill Market at 310 The Alameda; and WHEREAS, American Promotional Events, Inc dba TNT Fireworks has provided proof of insurance coverage including, but not limited to, commercial general liability insurance in the amount of $1,000,000 each occurrence and $2,000,000 general aggregate naming the City of San Juan Bautista as an additional insured; and
WHEREAS, by Resolution 2021-34A the City Council also established a bail schedule for administrative citations issued pertaining to enforcement of Section 5-16-100 which provides for a fine of $1,000 for a first offense, $2,500 for a second offense and $5,000 for a third or subsequent offense.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAN JUAN BAUTISTA AS FOLLOWS:
1. The above Recitals are true and correct.
2. In accordance with Section 5-16-100 of the Municipal Code the City Council hereby designates, permits and orders that the date of July 4, 2026 commencing at noon and Page | 2
ending at 9:00 p.m. shall be the date and times during which it shall be lawful for any person over the age of 18, or a minor accompanied by and under the supervision of a parent or guardian, to ignite, fire off, or cause to be exploded fireworks of the type approved by the State Fire Marshal for use by the general public which are sold only in factory-packaged assortments.
3. In accordance with Section 5-16-100 of the Municipal Code, the City Council further designates, permits and orders the use of the fireworks described in Section 1 only on private property within the City for which the owner of the property has given prior permission for such use.
4. The City Council hereby affirms the bail schedule established by Resolution 2021-34A for violation of Section 5-16-100.
5. In accordance with Section 5-1-165 of the Municipal Code, the City Council hereby directs that one permit be issued for the sale of factory-packaged legal fireworks of the type permitted by the California State Fire Marshal for use by the general public where permitted by local regulation and requests the Fire Chief of the City of Hollister to issue that permit to the Anzar High School Boosters Club to allow the sale of such fireworks in the City of San Juan Bautista at the Windmill Market, 301 The Alameda, commencing at noon on June 30, 2026 and ending at 7:00 p.m. on July 4, 2026. The Anzar High School Boosters Club is a non-profit organization and is not required to obtain a business permit for this fundraising event from which the receipts are used solely for a benevolent purpose.
6. For purposes of clarity, the use of any fireworks within the City other than legal “safe and sane” fireworks contained in factory-packaged assortments of fireworks permitted by the State Fire Marshal for use by the general public by those persons and during the period and at the locations designated by this resolution may subject the user to the penalties provided by Resolution 2021-34A.
PASSED AND ADOPTED the San Juan Bautista City Council on this 21st day of April 2026 at a regular meeting of the City Council by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | 3
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item:9.I
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: ENGINEERING / PUBLIC WORKS DEPARTMENT
FROM: JERRY SANGUINETTI, CITY ENGINEER
BY: ARIELLE GOODSPEED, PLANNING MANAGER
TITLE: APPROVAL OF DRAINAGE AND MAINTENANCE
AGREEMENT FOR 45 WASHINGTON STREET
RECOMMENDED MOTION:
Approve a Resolution authorizing the City Manager to execute a Drainage and Maintenance Agreement with the property owner for stormwater treatment facilities located at 45 Washington Street.
RECOMMENDATION:
City staff recommends approval of the Drainage and Maintenance Agreement.
EXECUTIVE SUMMARY:
As part of the approved development project at 45 Washington Street, the property owner installed a biofiltration facility to comply with City stormwater quality requirements. The proposed Drainage and Maintenance Agreement formalizes the property owner’s responsibility for the ongoing inspection, maintenance, and operation of the stormwater treatment system.
The Agreement ensures that the biofiltration facility will continue to function as designed to treat urban runoff and protect water quality. The Agreement will be recorded against the property and will run with the land, binding all future property owners.
BACKGROUND INFORMATION:
The project at 45 Washington Street was approved by the Planning Commission on October 3, 2023, under Resolution No. 2023-06, which authorized a Site and Design Review Permit for the development of a duplex and two detached accessory dwelling units.
As part of the Conditions of Approval, the project was required to incorporate post-construction stormwater treatment measures consistent with State and regional water quality regulations. These requirements are derived from the City’s obligations under the Municipal Separate Storm Sewer System (MS4) Permit, which is administered by the Regional Water Quality Control Board and Page | 2
mandates that new development and redevelopment projects implement measures to reduce pollutants in stormwater runoff.
To comply with these requirements, the project includes a biofiltration facility (bioretention basin) designed to capture, treat, and infiltrate stormwater runoff generated by the site. The facility is located entirely on private property and is shown on the approved Stormwater Control Plan.
Because stormwater treatment facilities are privately owned but serve an important public function in protecting water quality, the city requires execution of a Drainage and Maintenance Agreement (also referred to as an Operation and Maintenance Agreement). This type of agreement is standard City practice for private stormwater treatment systems and is required to ensure that such facilities are properly maintained over time in accordance with regulatory requirements.
The Agreement assigns responsibility to the property owner for the ongoing inspection, maintenance, and repair of the biofiltration facility, including activities such as sediment removal, vegetation management, and ensuring proper drainage function. The Agreement is recorded against the property title and runs with the land, binding all current and future property owners to these obligations.
Recording the Agreement is necessary to ensure long-term enforceability, particularly in cases where property ownership changes. Without a recorded agreement, the City would have limited ability to ensure continued maintenance of the stormwater facility, which is critical to maintaining compliance with State stormwater regulations.
The Agreement also provides the City with enforcement authority. If the property owner fails to properly maintain the facility, the City may enter the property, perform the required maintenance, and recover associated costs from the owner, including administrative expenses or potential liens if costs remain unpaid.
Proper maintenance of stormwater treatment facilities is essential to avoid potential risks to the city, including:
• Regulatory compliance risks, as failure to maintain treatment systems could place the city out of compliance with MS4 permit requirements;
• Water quality impacts, including increased pollutants entering local waterways; and • Liability exposure, if malfunctioning systems contribute to flooding, property damage, or environmental harm.
Accordingly, the Drainage and Maintenance Agreement serves as a critical mechanism to ensure that privately maintained stormwater infrastructure continues to function as designed and that the City remains in compliance with applicable water quality regulations.
DISCUSSION:
Maintenance Responsibility. The Agreement establishes that the property owner is solely responsible for maintaining the biofiltration facility, including debris removal, sediment Item:9.I
City Council Meeting
April 21, 2026
Page | 3
management, vegetation maintenance, and replacement of filter materials as needed to ensure proper function.
Inspection and Reporting Requirements. The owner is required to perform routine inspections and provide annual documentation to the city confirming maintenance activities, including inspection dates and disposal of materials. Inspections must occur regularly and prior to the rainy season to ensure proper system performance.
As shown in the Operation and Maintenance Plan (Exhibit C, page 13), inspections include:
• Monthly checks for debris, weeds, and plant health
• Pre- and post-rainy season inspections
• Post-storm inspections to verify drainage performance and absence of standing water City Oversight and Enforcement. The Agreement grants the City the right to inspect the facility and, if necessary, enter the property to perform maintenance if the owner fails to comply. Any costs incurred by the City would be reimbursed by the property owner.
Covenant Running with the Land. The Agreement will be recorded and will run with the land in perpetuity, ensuring that future property owners are bound by the same maintenance obligations.
Public Benefit. Proper maintenance of the biofiltration facility supports compliance with regional stormwater regulations and protects local waterways by reducing pollutants in urban runoff.
CEQA REQUIREMENT:
Not a project under CEQA pursuant to CEQA Guidelines Section 15378.
FISCAL IMPACT:
There is no direct fiscal impact associated with approval of this Agreement. All maintenance, repair, and replacement costs for the stormwater treatment system are the responsibility of the property owner.
ATTACHMENTS:
1. Resolution
2. 45 Washington Drainage and Maintenance Agreement
3. Exhibits A–C (Legal Description, Vicinity Map, Stormwater Control Plan) Page | 1
RESOLUTION NO. 2026- XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
APPROVING A DRAINAGE AND MAINTENANCE AGREEMENT FOR
STORMWATER TREATMENT FACILITIES AT 45 WASHINGTON STREET.
WHEREAS, the property owner of 45 Washington Street received approval to construct a duplex and two accessory dwelling units, subject to conditions requiring implementation of stormwater treatment measures; and
WHEREAS, the project includes installation of a biofiltration facility designed to capture and treat stormwater runoff in compliance with City stormwater requirements; and WHEREAS, the biofiltration facility is located on private property and serves only the subject property; and
WHEREAS, the City requires execution of a Drainage and Maintenance Agreement to ensure ongoing inspection, operation, and maintenance of stormwater treatment facilities; and WHEREAS, the Agreement establishes that the property owner is responsible for maintaining the facility and documenting maintenance activities to ensure continued performance; and
WHEREAS, the Agreement grants the City the right to inspect the facility and enforce maintenance requirements if necessary; and
WHEREAS, the Agreement will be recorded and will run with the land, binding all current and future property owners; and
WHEREAS, approval of the Agreement serves the public interest by ensuring proper stormwater management and protection of water quality.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council approves the Drainage and Maintenance Agreement for the stormwater treatment facilities located at 45 Washington Street.
Section 2. The City Manager is authorized to execute the Agreement on behalf of the city.
PASSED AND APPROVED by the San Juan Bautista City Council on this 21st day of April, 2026, by the following vote:
AYES:
NOES:
Page | 2
ABSENT:
ABSTAIN:
APPROVED:
___
Leslie Q. Jordan, Mayor
ATTEST:
________________________
Elizabeth Soto, City Clerk
RECORDING REQUESTED BY:
City of San Juan Bautista
WHEN RECORDED MAIL TO:
City Clerk
City of San Juan Bautista
311 Second Street
San Juan Bautista, CA 95045
______________________________________________________________________________________________ No recording fee pursuant to Government Code §27383 SPACE ABOVE THIS LINE FOR RECORDER’S USE
DRAINAGE AND MAINTENANCE AGREEMENT
PROJECT SDR 45 WASHINGTON ST RESOLUTION 2023-06
OWNER: Tyrone Todd
PROPERTY ADDRESS: 45 Washington Street, San Juan Bautista, CA THIS AGREEMENT is made and entered into this ______ day of __________________, 2026 by and between Tyrone Todd, Property Owner ("Owner") and the City of San Juan Bautista, a general law city and municipal corporation ("CITY"). The Parties agree as follows:
1. RECITALS. This Agreement is entered into with reference to the following:
A. Owner owns real property at 45 Washington Street ("Property") in CITY's jurisdiction, more specifically described in attached Exhibit "A" and shown on the vicinity map in Exhibit "B," each of which is incorporated by this reference.
B. On January 16, 2024, the Owner received from CITY conditions of approval to construct a duplex and two detached ADUs on the Property located at 45 Washington Street in San Juan Bautista, CA. One condition required by CITY was for the project to employ on-site control measures to minimize pollutants in urban runoff.
C. Owner has installed a biofiltration facility system (the “System”) as the on-site control measure to minimize pollutants in urban runoff as shown in the attached Exhibit "C", which is incorporated by this reference.
D. The System is installed in accordance with approved plans and specifications shown on the Stormwater Control Plan on file with the City Engineer which is incorporated by this reference.
E. The System is installed on private property and drains only onto private property, and is a private facility. All maintenance or replacement of the System is the sole responsibility of Owner in accordance with the terms of this Agreement.
F. Owner is aware that periodic and continuous maintenance, including, without limitation, filter material replacement and sediment removal, is required to ensure peak performance of the System, and that such maintenance activity will require compliance with all local, state, or federal laws and regulations, including those pertaining to confined space and waste disposal methods in effect at the time such maintenance occurs.
G. CITY believes that it is in the public interest to enter into this Agreement.
2. INSPECTION AND DOCUMENTATION. Owner will use its best efforts to diligently maintain the System in a manner assuring peak performance at all times. Refer to the Stormwater Control Plan for further maintenance instructions and the attached Exhibit "C." All reasonable precautions will be exercised by Owner and Owner's representatives or contractors in the removal and extraction of materials(s) from the System and the ultimate disposal of the material(s) in a manner consistent with all relevant laws and regulations in effect at the time. All maintenance and other activities called for by this Agreement shall be performed no later than September 30th of each year, prior to the rainy season In October of each year, Owner will provide CITY with documentation identifying the dates of inspection, the type and quantity of material(s) removed and the location of the disposal of the materials, and all maintenance or other activities performed. Owner will pay all costs associated with the repair, replacement, removal and restoration of the System. If Owner fails to timely provide CITY with documentation identifying the date of inspection, type and quantity of material(s) removed and location of the disposal of the materials, and any other maintenance or activities performed, as authorized by CITY, CITY and its authorized agents or employees may enter the Property to perform the inspection upon 24 hours' notice to Owner, and take whatever steps CITY deems necessary to ensure compliance with the Post Development Maintenance Requirements/Policies and this Agreement.
3. CITY'S RIGHT OF ENTRY. Should CITY determine, in its sole discretion, that the Owner has not performed its maintenance obligations, or in the event of an emergency threatening the safety of public facilities, the CITY may, but is not required to, enter the Property and perform maintenance and repairs upon the System at Owner's expense upon ten (10) calendar days notification to the Owner except in the event of an emergency, in which case CITY may enter without notice. Owner shall reimburse CITY for any costs incurred by CITY within thirty (30) days of receipt of the CITY's demand. If the costs are not paid within the prescribed period, CITY may assess the Owner for the costs and any applicable penalties using any and all legal remedies available to CITY.
4. COVENANT RUNNING WITH THE LAND. This Agreement shall be recorded with the San Benito County Recorder’s Office and run in perpetuity as a covenant running with the land pursuant to California Civil Code Section 1468, and is binding upon and inures to the benefit of the Owner, its heirs, successors, assigns, executors and administrators. It is the intent of CITY and Owner that this Agreement is recorded and shall be binding upon all persons purchasing or otherwise acquiring any lot, unit or portion of the Property.
5. INDEMNIFICATION.
A. Owner indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liabilities, arising out of this Agreement, or its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, Owner will defend CITY (at CITY'S request and with counsel satisfactory to CITY) and Owner will indemnify CITY for any judgment rendered against it, for any costs or fees incurred by CITY or for any sums paid in settlement or otherwise by CITY or its insurers.
B. For purposes of this Agreement, "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
6. NOTICES. Any notice to a party required or called for in this Agreement will be served in person, or by deposit in the U.S. Mail, first-class postage prepaid, to the address set forth below.
Notice will be deemed effective upon receipt, or 72 hours after deposit in the U.S. Mail, whichever is earlier. A party may change a notice address only by providing written notice to the other party.
IF TO CITY: IF TO OWNER:
City of San Juan Bautista Tyrone Todd
Attn: Community Development Director P.O. Box 317
P.O. Box 1420 San Juan Bautista, CA 95045
San Juan Bautista, CA 95045
7. ENFORCEMENT. If CITY finds it necessary to enforce the terms of this Agreement by administrative or legal action, Owner agrees to pay all costs associated with such enforcement including, without limitation, reasonable attorney's fees.
8. COMPLIANCE WITH LAW. Owner will comply with all laws concerning the Property and its maintenance of the Property, including, without limitation, the obligation at Owner's cost to alter, maintain, remove or restore any part of the Property or the System in compliance and conformity with all laws relating to the condition, use, or occupancy of the Property. Owner will also comply with all applicable laws concerning the Property when constructing, maintaining, or remodeling any are on the such common areas.
9. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party.
10. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
11. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
12. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver.
13. GOVERNING LAW. This Agreement has been made in and will be construed in accordance with the laws of the State of California and exclusive venue for any action involving this Agreement will be in San Benito County.
14. AUTHORITY/MODIFICATION. This Agreement is not binding upon CITY until executed by the CITY'S City Manager. The Parties represent and warrant that all necessary action has been taken by the parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may only be modified by written agreement. CITY's City Manager is authorized to execute any such written amendment on behalf of CITY.
15. ENTIRE AGREEMENT. This Agreement constitutes the sole agreement between Owner and CITY respecting the drainage and maintenance of the Property and the System installed therein and correctly sets forth the obligations of Owner and CITY. There are no other understandings, terms or agreements expressed or implied, oral or written. 3 16. SECURITY. CITY may require Owner to post security in a form and for a time period satisfactory to CITY to guarantee the performance of this Agreement. Should Owner fail to perform the obligations under this Agreement, CITY may, in the case of a cash bond, act for Owner using the proceeds from it, or in the case of a surety bond, require the surety to perform the obligations of the Agreement. As an additional remedy, CITY may cause the withdrawal of any previous stormwater-related approval with respect to the Property on which the System has been installed, until such time as Owner repays to CITY its reasonable costs.
17. RECORDATION. This Agreement will be recorded in the San Benito County Recorder's Office at Owner's expense and will constitute notice to all successors and assigns of title to the Property of Owner's obligations, and will also constitute a lien in such amount as will fully reimburse CITY, including interest, subject to foreclosure in event of default in payment.
18. TIME IS OF ESSENCE. Time is of essence in the performance of this Agreement.
19. SUCCESSORS. This Agreement is binding upon the heirs, successors, executors, administrators and assigns of the Parties. The term "Owner" includes not only the present Owner, but also its heirs, successors, executors, administrators, and assigns. Owner will notify any successor to title of all or part of the Property about the existence of this Agreement. Owner will provide such notice before such successor obtains an interest in all or part of the Property.
Owner will provide a copy of such notice to CITY at the same time such notice is provided to the successor.
IN WITNESS THEREOF, the parties hereto affixed their signatures as of the date first hereinabove written.
CITY OF SAN JUAN BAUTISTA:
By:
___________________________________________
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the idenlity of the individual who signed the document lo which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of )
On before me,
(insert name and title of the offlcer)
personally appeared ,
who proved to me on /are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal
Signature (Seal)
ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF Sqn{,e C -r, zOn Mo.cr. ar. 20125 before me, )
a
Notary Public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person(i) whose name(a) is/efe subscribed to the within instrument and acknowledged to me that he/shelthcry executed the same in his/h€#t+rcir authorized capacity(b6), and that by his/herltheir signature(s) on the instrument the personfl, or the entity upon behalf of which the person@|acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WTNESS my hand and official seal
Signatu (Seal)
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EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
EXHIBIT B
VICINITY MAP
EXHIBIT C
STORM WATER CONTROL PLAN (C3) AND BIOFILTRATION FAFCILITY - OPERATION &
MAINTENANCE PLAN
FOR
45 WASHINGTON STREET
lSee Attachedl
X X X X X
X X
X X
X X X X X X X
X X X X X X X
X X
X X X X X X X X
X X X X
X X X X
X
X X X X X X
X X
X (P) BLDG UNIT 1 & 2
(P) ADU
UNIT A & B
002-410-025
002-410-014
002-410-012
002-410-019
002-410-031
GARAGE 2
GARAGE 1 YARD 2 YARD 1 YARD BYARD A (E) SIDEWALK (E) SIDEWALK (E) END OF SIDEWALK X
X X X X X X
X X
X
X 002-410-024
10,637 SF
(P) COVERED
LANDING
(P) COVERED
LANDING
(P)
BIOFILTRATION 14.50'
7.00'
(P) COVERED
BALCONY
(P) COVERED
BALCONY
213
213
213
X X X X X
X X
X X
X X X X X X X
X X X X X X X
X X
X X X X X X X X
X X X X
X X X X
X
X X X X X X
X X
X (P) BLDG UNIT 1 & 2
(P) ADU
UNIT A & B
002-410-025
002-410-014
002-410-012
002-410-019
002-410-031
GARAGE 2
GARAGE 1 YARD 2 YARD 1 YARD BYARD A (E) SIDEWALK (E) SIDEWALK (E) END OF SIDEWALK X
X X X X X X
X X
X
X 002-410-024
10,637 SF
(P) COVERED
LANDING
(P) COVERED
LANDING
(P)
BIOFILTRATION 14.50'
7.00'
(P) COVERED
BALCONY
(P) COVERED
BALCONY
213
213
213 DESIGN NOTES CONSTRUCTION NOTES 1. IF CALTRANS CLASS 2 PERMEABLE IS NOT AVAILABLE, SUBSTITUTE CLASS 3 PERMEABLE WITH AN OVERLYING 3" DEEP LAYER OF 3/4" (NO. 4) OPEN-GRADED AGGREGATE.
2. BIORETENTION SOIL MEDIA (BSM) SPECIFICATION PER BIORETENTION TECHNICAL SPECIFICATIONS. 8. PLANTING DESIGN AND IRRIGATION PER BIORETENTION TECHNICAL SPECIFICATIONS. 8. MULCH (OPTIONAL) PER BIORETENTION TECHNICAL SPECIFICATIONS. 9. LOCATE ENERGY DISSIPATION COBBLE ONLY AS SPECIFIED IN INLET DETAILS - AVOID DECORATIVE USE. 1. SCARIFY SUBGRADE BEFORE INSTALLING BIORETENTION AREA AGGREGATE AND BSM. 2. FACILITY EXCAVATION TO ALLOW FOR SPECIFIED SOIL AND MULCH DEPTHS TO ACHIEVE FINISHED ELEVATIONS ON CIVIL PLANS. 3. COMPACT EACH 6" LIFT OF BSM WITH LANDSCAPE ROLLER OR BY LIGHTLY WETTING. IF WETTING, ALLOW TO DRY OVERNIGHT BEFORE PLANTING. 4. DO NOT WORK WITHIN BIORETENTION AREA DURING RAIN OR UNDER WET CONDITIONS. 5. KEEP HEAVY MACHINERY OUTSIDE BIORETENTION AREA LIMITS. 1. AFTER CONSTRUCTION PLACE SAND BAGS AT GUTTER OPENINGS TO KEEP STORM FLOWS FROM ENTERING FACILITY UNTIL VEGETATION IS ESTABLISHED.
A A
REVISIONS NO. DATE
* FILE NAME: X:\AutoCAD Projects\2023\123053\123053site.dwg * Plotted on: Friday, 27 February 2026 at 9:47am by: AHALL * 27 February 2026 123053site.dwg SHEET: OF SHEETS JOB #: DATE: SCALE: DWG:
ANNE E. HALL
NEW DUPLEX & ADUs
TYRONE TODD
APN 002-410-024
45 WASHINGTON STREET 123053 C3 1" = 10'
STORMWATER CONTROL PLAN CITY OF SAN JUAN BAUTISTA
SAN BENITO COUNTY, CALIFORNIA POST-CONSTRUCTION EROSION CONTROL PLAN Site BMPs - see EROSION CONTROL PLAN (sheet C3)for locations. Refer to CASQA Stormwater Best Management Practice Handbook Portal: Construction and/or BEST MANAGEMENT PRACTICES for details (sheet C4). · SE-5 Fiber Rolls · SE-10 Storm Drain Inlet Protection · TC-1 Stabilized Construction Entrance/Exit · WM-8 Concrete Waste Management TC-1 (Stabilized Construction Entrance) to be in place until the driveway is built; then the driveway will be the construction entrance. SE-5 (Fiber Rolls) location to change as grading operations proceed. Place as needed to direct on site sloes to nearest sediment traps and prevent any flow onto neighboring
properties. All other BMP locations shown my be relocated over the course of construction at the discretion of the Project Manager.
The following BMPs will be used at the appropriate location throughout construction at the direction of Project Manager:
· SE-1 Silt Fence· EC-7 Geotextiles and Mats · SE-7 Street Sweeping and Vac. · WE-1 Wind Erosion Control · NS-1 Water Conservation· NS-3 Paving and Grading Ops · NS-6 Illicit Connection/Discharge· NS-7 Potable Water/Irrigation· NS-12 Concrete Curing· NS-13 Concrete Finishing· WM-2 Material Use· WM-3 Stockpile Management · WM-4 Spill Prevention & Control · WM-5 Solid Waste Management · WM-9 Sanitary/Septic Waste Management TC-1 SE-10 POST CONSTRUCTION STORMWATER REQUIREMENTS IMPERVIOUS SURFACE REPLACED (SF) NEW(SF) TOTAL (SF) BUILDING 1,718 1,802 3,520 CONCRETE FLATWORK 177 2,420 2,597 TOTAL 1,895 4,222 6,117 58% IMPERVIOUS THIS PROJECT CREATES MORE THAN 5,000 SF OF NEW AND REPLACED IMPERVIOUS SURFACE. THE PROJECT IS REQUIRED TO CONFORM TO POST-CONSTRUCTION STORMWATER REQUIREMENT#2 - WATER QUALITY TREATMENT. THE PROJECT INCLUDES A BIOFILTRATION AREA FOR WATER QUALITY TREATMENT. THIS PROJECT DOES NOT CREATE MORE THAN 15,000 SF OF NEW AND REPLACED IMPERVIOUS SURFACE. THE PROJECT IS EXEMPT FROM POST-CONSTRUCTION STORMWATER REQUIREMENT#3 - RUNOFF RETENTION. CURB CUT DETAIL BIOFILTRATION DETAIL Infiltration O&M San Benito Engineering & Surveying, Inc. Page 1 of 1 Biofiltration Facility – Operation and Maintenance
The Project includes a biofiltration facility to treat runoff. Biofiltration facilities are implemented to capture, absorb and naturally remove pollutants from the stormwater runoff. Proper inspection and maintenance of the biofiltration facilities are required in order for the facilities to function as designed.
I. Inspections
The biofiltration facility shall be inspected on the following schedule at a minimum:
A. Routine Inspections
The facility is to be inspected monthly for visible trash and debris, weeds, plant overgrowth and mulch replacement.
B. After Rainy Season (May 1st) Inspection
After the rainy season, prior to May 1st, the biofiltration facility shall be inspected for trash and debris, plant overgrowth, and mulch replacement. The slopes of the facility shall be inspection for any erosion or gullies.
C. Before Rainy Season (September 15th) Inspection
Before the rainy season, prior to September 15th, the biofiltration facility shall be inspected for trash and debris, plant overgrowth, and drain rock replacement.
D. Post Rain Event Inspection
Within 24 hours after a rain event, the biofiltration facility will be inspected for any accumulation of debris or trash and erosion along edge of facility. After a 48-hour dry period the facility will be inspected for standing water.
II. Maintenance
All components of the biofiltration area are to be kept in working order. Any deficiencies found during inspections of the biofiltration facility shall be corrected, repaired, or replaced immediately. The following table contains potential problems and the remedial actions to be taken.
Inspection Checklist Y/N If yes, perform the following maintenance:
Are trash, excessive leaves, grass
clippings, or other debris present? Yes o No o
Remove trash/debris present.
Are weeds or invasive plants
present? Yes o No o
Pull weeds and invasive plants out by the root to
prevent them from returning.
Is there sediment accumulation?
Yes o No o
Remove sediment that has accumulated in the inlets,
outlets and bottom of the basin with a shovel or other
appropriate tool.
Are there areas of bare soil or
erosion within the biofiltration
facility?
Yes o No o
Add/replace mulch where it has been depleted.
Are there areas of bare soil and/or
erosive gullies along the perimeter
biofiltration area?
Yes o No o
Re-grade the soil if necessary to remove the gullies
and then plant ground cover.
Is there standing water 48 or more
hours after a rainfall?
Yes o No o
This is an indication that your biofiltration basin not functioning as designed likely due to larger problem
that will require further study and action. The drain
rock layers are most likely clogged with sediment.
Determine the extent of the clogging. Remove and
replace as much of the drain rock as necessary.
Search for the source of the sediment and remedy the
problem if possible..
Item No.: 7.J
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: CITY MANAGER
FROM: ROY MORALES, ASSISTANT TO THE CITY MANAGER
TITLE: PUBLIC SAFETY UPDATE
RECOMMENDED MOTION:
Receive and file the Monthly Public Safety statistics report for March 2026.
RECOMMENDATION:
Staff recommends that the City Council review and receive the status report for the Public Safety Department.
BACKGROUND:
The City of San Juan Bautista contracts for both law enforcement and fire protection services.
As part of ongoing oversight and transparency, staff provide the City Council with regular statistical summaries outlining service levels, staffing, and activity trends for these public safety functions.
This report summarizes monthly law enforcement and fire department activity for the reporting period and provides an overview of current services.
DISCUSSION:
The City of San Juan Bautista contracts with the San Benito County Sheriff’s Office for law enforcement services and with the Hollister Fire Department for fire protection and emergency response.
Law enforcement coverage includes one dedicated sheriff’s deputy assigned to the City who works Wednesday through Saturday from 12:00 p.m. to 10:00 p.m., providing patrol, calls for service response, traffic enforcement, and community policing. During the reporting period, Sheriff’s Office activity included:
• 25 emergency (911)
• 34 non-emergency calls for service
Page | 2
• 9 self-initiated contacts
• 10 reports taken, including but not limited to:
o 2 assaults
o 2 burglaries
o 1 civil matter
o 1 landlord tenant
o 2 property crimes
o 1 threat
o 1 suspicious circumstance
• 3 traffic citations (Driving w/out a license/ window tint/ stop sign In addition, officers from the California Highway Patrol have begun enforcing traffic laws within City’s jurisdiction, including but not limited to enforcement related to oversized vehicle violations.
Fire protection services are provided by the Hollister Fire Department through Station 4, Engine 14, which is staffed full-time with three firefighters and delivers continuous 24-hour fire suppression, emergency medical, and rescue services within the City. Station 4 also provides emergency response services within San Benito County jurisdiction areas outside the City limits, including the following activities during the reporting period:
• 1 vehicle fire
• 11 vehicle accidents outside the city limits
• 24 medical calls
• 1 inspection (Arts & Craft Fair)
ADDITIONAL:
Command staff from the Hollister Fire Department and the San Benito County Sheriff’s Office collaborated with City management to develop an emergency response plan for this year’s Arts and Crafts Fair. The plan outlined law enforcement staffing and established a clear, coordinated response protocol for Station 4 fire personnel. The agencies developed and documented the response plan utilizing the Federal Emergency Management Agency’s (FEMA) Incident Command System (ICS) forms.
ATTACHMENTS:
1. San Benito County Sheriff’s Office March 2026 calls for service report
2. City of Hollister Fire Department March 2026 calls for service report Item No.: 7.J
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: CITY MANAGER
FROM: ROY MORALES, ASSISTANT TO THE CITY MANAGER
TITLE: PUBLIC WORKS, LIBRARY, RECREATION UPDATE
RECOMMENDED MOTION:
Receive and file the statistics report for March 2026 for the following departments; Public Works, Library, and Recreation.
RECOMMENDATION:
Staff recommends that the City Council review and receive the status report for the following departments; Public Works, Library, and Recreation.
BACKGROUND:
The City’s Public Works, Library, and Recreation departments collectively support core municipal services that directly affect residents’ quality of life. These departments are responsible for maintaining essential city functions, facilities, and community services.
The Public Works Department currently operates with five full-time employees and one parttime employee who provides weekend coverage. Public Works staff are responsible for maintaining the city’s infrastructure, public facilities, parks, and utilities, while also supporting other departments with their operational logistical needs.
The Library Department is staffed by four part-time Assistant Librarians, with one staff member serving as the lead Assistant Librarian. The recent hiring of two additional assistant librarians has allowed the library to expand its service hours, including additional availability for patrons on weekends. Library staff manage the daily operations of the City Library, provide community programming, maintain library resources, and assist patrons.
The Recreation Department currently operates with one interim employee who supports recreational programming and coordination of community activities.
These departments continue to deliver essential services and assist other City departments with operational support and facility management.
Page | 2
DISCUSSION:
The Public Works, Library, and Recreation teams collectively play a vital role in supporting the City’s daily operations, infrastructure, community facilities, and public services. Their responsibilities range from maintaining parks and public facilities, supporting city events, maintaining utilities infrastructure, and ensuring city assets remain safe and operational for residents and visitors. These teams frequently collaborate with other City departments and external vendors to address operational needs, respond to facility issues, and support community initiatives.
Recent accomplishments and ongoing efforts include:
Public Works
• Well #6 site was entered by unknown suspects with no notable tampering or theft. Staff reported damage to the perimeter fence during the unauthorized entry to the Sheriff’s Office. Public Works staff has since installed surveillance cameras. • Vegetation maintenance at Well’s #1, 5, and #6.
• Hotspot sewer jetting at different “hot spot” locations throughout the city. • Performed maintenance at Abbe Park, including painting wood trim and plywood. • Provided city staff with proposals for future repairs at the Fire Station Bay roof repairs. • Pothole repairs throughout the city.
• March 28th and 29th; provided traffic control support for the annual Arts and Crafts Festival.
Library
• Continued partnership with Project SCOUT (Seniors Council OUTreach of Santa Cruz and San Benito County) during this tax season, serving 30 clients. The Library Tech Lead completed both the Site Coordinator training and the basic tax return training, enabling support for drop-off appointment management.
• Completed the cataloging of six linear feet from the previous Mayor Jim West’s book collection, donated in December of 2018.
• Currently cataloging 30 linear feet from the Milt Commons book collection. The collection includes several items of notable value.
Recreation
• Expanded the department’s social media presence and digital communication strategy to improve visibility of recreation programs, community events, and seasonal offerings. • Increased frequency of timely event promotions, registration reminders, program highlights, and community announcements, resulting in stronger public awareness and participation.
• Social media has become a key tool for promoting special events, youth sports, seasonal programs, and family activities, helping reach a broader audience across multiple demographics.
Item No.: 7.J
City Council Meeting
April 21, 2026
Page | 3
• Improved use of engaging graphics, event flyers, and real-time updates has strengthened the City’s ability to communicate quickly and effectively with residents. • Enhanced digital outreach efforts have contributed to higher attendance at community events, increased program registration interest, and improved public engagement. • Began planning efforts for the Second Annual Día de los Muertos Celebration scheduled for November 2026, building on the success of the inaugural event and continued partnerships with key community and cultural organizations. • Staff is currently exploring a Family Skate Night program, including market outreach to gauge community interest, review of liability coverage requirements, venue considerations, and overall operational logistics.
• Preliminary planning is underway for a small-scale Halloween family event at the Community Center in October, designed to provide an accessible seasonal activity focused on youth and family engagement.
• Recreation staff is actively developing summer family programming opportunities, including Movies in the Park, to expand free and low-cost evening activities that encourage community gathering and use of public spaces. • Successfully launched San Juan Bautista’s first-ever community Eggstravaganza, creating a new seasonal family tradition focused on community connection and youth engagement. The event attracted over one hundred attendees, exceeding expectations for a first-year program.
Item:7.K
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: ARIELLE GOODSPEED, PLANNING MANAGER
TITLE: COMMUNITY DEVELOPMENT STATUS REPORT
RECOMMENDED MOTION:
Receive an update on the Community Development Department for March 2026.
RECOMMENDATION:
Staff recommends that the City Council review and receive the status report for the Community Development Department.
EXECUTIVE SUMMARY:
This report provides a monthly update on activities within the Community Development Department, including Planning, Building, and Code Enforcement functions for the period of since the last City Council meeting in March, along with recent staffing and operational updates.
During this reporting period, the department continued to support development review, regulatory compliance, and community assistance, while advancing long-range planning efforts, including the Urban Growth Boundary/Sphere of Influence process and ongoing coordination related to the City’s fee study.
Additionally, key staffing vacancies have been filled, strengthening the department’s ability to provide in-house services and improve operational efficiency.
BACKGROUND
The Community Development Department provides planning, building, and code enforcement services that support safe development, regulatory compliance, and implementation of the City’s General Plan and municipal codes.
Page | 2
The department coordinates with contractors, residents, and regional agencies to ensure development activities comply with state and local regulations while facilitating efficient permitting and inspection processes.
In addition to day-to-day operations, the department continues to advance long-range planning efforts, including implementation of the Housing Element and participation in discussions regarding the Urban Growth Boundary and Sphere of Influence.
Current Planning
For the March 2026 reporting period, the department processed a total of three planning-related records, including:
• SEP260004 – Los Padrinos 19th Annual Car Show (in review) • SEP2026-03 – STJ Street Mandala 2026 (withdrawn)
• HOP260002 – Home Occupation Permit (in review)
Planning staff continues to coordinate event permit processing and review of small-scale land use applications.
Advanced Planning
On March 25, 2026, staff participated in an Urban Growth Boundary / Sphere of Influence (UGB/SOI) Committee Meeting, presenting the first draft of a proposed General Plan Amendment associated with the City’s Infill Study.
The study is intended to demonstrate that future development identified in the 2035 General Plan can be accommodated within existing City limits through infill development, supporting alignment of the Sphere of Influence with current City boundaries.
Key feedback from the Committee included:
• Recommendations to reduce proposed density, particularly within Mixed Use designations; and
• Consideration of maintaining or increasing parking standards.
Staff will incorporate this feedback into future revisions of the General Plan Amendment.
Boards and Commissions
The Historic Preservation Committee met on April 6, 2026, and reviewed the draft Historic Ordinance update.
The Planning Commission met on April 7, 2026, and participated in a staff-led training and presentation covering:
Item:7.K
City Council Meeting
April 21, 2026
Page | 3
• Planning Commission roles and ordinance requirements
• Land use law fundamentals
• CEQA
• Brown Act requirements
These trainings support continued education and effective decision-making by appointed officials.
Building
During March 2026, the Building Division received a total of seven (7) building permit applications.
• Three (3) permits have been issued, including 400/404 The Alameda Gas Station convenience store.
• Four (4) permits remain in plan check or pending additional documentation Projects currently under review include:
• One (1) Accessory Dwelling Unit (ADU)
• One (1) floor sink permit
• One (1) permit associated with a Code Enforcement case • One (1) combination plumbing permit
Staffing and Operations Update
The City has filled previously vacant positions for a Building Official (part-time) and a Code Enforcement Officer (full-time), improving service delivery and internal capacity.
The new Building Official will now conduct all inspections in-house, eliminating the need for contracted inspection services.
Building inspections will occur during the City’s updated inspection window:
• Tuesday, Wednesday, and Thursday
• 10:00 a.m. to 2:00 p.m.
These changes are expected to improve scheduling consistency, responsiveness, and overall efficiency in inspection services.
Code Enforcement
During the March 2026 reporting period, the Code Enforcement Division:
• Conducted follow-ups on businesses operating with expired licenses • Issued a total of four (4) courtesy notices
Page | 4
• Continued communication and monitoring of ongoing code enforcement cases Additionally, one active code enforcement case is currently progressing toward compliance through the building permit process, reflecting the department’s emphasis on voluntary compliance and corrective action.
With the addition of a full-time Code Enforcement Officer, the city is positioned to enhance proactive enforcement efforts and improve response times.
CEQA REQUIREMENT:
The proposed action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(2), as it is an administrative activity of government that will not result in direct or indirect physical changes to the environment.
FISCAL IMPACT:
None.
ATTACHMENTS:
None.
Page | 1 City Council Meeting Minutes (March 17, 2026)
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
MARCH 17, 2026
1. CALL TO ORDER
Mayor Jordan called the regular meeting to order at 5:02 p.m. in the Council Chambers, located at 311 Second Street, San Juan Bautista, California.
PLEDGE OF ALLEGIANCE
Councilmember Freels led the Pledge of Allegiance
ROLL CALL Present:
Councilmember Jose Aranda
Councilmember Scott Freels
Councilmember Jackie Morris-Lopez
Mayor Pro Tem EJ Sabathia.
Mayor Leslie Q. Jordan
Absent:
Staff Present:
Ashley Collick, City Manager
Jon R Giffen, City Attorney
Elizabeth Soto, City Clerk
Also present:
Roy Morales, Assistant to the City Manager
Arielle Goodspeed, Planning Manager
2. CLOSED SESSION – 5:00 P.M. – 6:00 P.M.
a. Conference with Legal Counsel—Anticipated Litigation – Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9(e)(2): (1 case)
b. Public Employee Performance Evaluation - California Government Code section 54957(b), City Attorney.
No public comments were received.
Mayor Jordan adjourned the meeting to closed session at 5:05 p.m., and reconvened the regular meeting at 6:05 p.m.
City Attorney Giffen reported that there was no reportable action on the closed session.
Page | 2 City Council Meeting Minutes (March 17, 2026)
3. PUBLIC COMMENT
Received comments from the following members of the public:
Michael Ponce commented on tourism promotion and questioned whether Permanent Local Housing Allocation funds returned to the County could instead be directed locally to assist seniors, and urged continued progress on park improvements at Lang Street/Washington Park.
Bob Castle stated that he was no longer represented by counsel and requested that any future communication regarding his property be directed to him.
Bill Adams raised concerns regarding limited visibility near 705 Second Street due to a neighboring hedge, and asked where the matter stood from an enforcement standpoint.
4. CONSENT
A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Treasurer’s Report and Monthly Financial Statements
Recommendation: Accept the financial report for January 2026.
D. Amendment No. 1 to the Professional Services Agreement with MNS Engineers for City Engineer and Engineering Services
Recommendation: Approve a resolution approving Amendment No. 1 to the Professional Services Agreement with MNS Engineers to extend City Engineer and on-call engineering services for the City of San Juan Bautista and authorizing the City Manager to execute the amendment.
E. Request for Qualifications for On-Call Environmental and Planning Consulting Services and Approve a Professional Services Agreement (Form)
Recommendation: Approve a resolution authorizing the City Manager to issue a Request for Qualifications (RFQ) for On-call Environmental and Planning Consulting Services and approving the form of the Professional Services Agreement.
F. 2025 General Plan Annual Progress Report
Recommendation: Approve a Resolution Accepting the San Juan Bautista 2025 General Plan Annual Progress and authorizing staff to submit the report to California Department of Housing and Community Development (HCD).
G. 2025 Annual Housing Element Progress Report
Recommendation: Approve a Resolution accepting the 2025 Housing Element Annual Progress Report (APR); authorizing staff to submit the report to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Land Use and Climate Innovation (LCI) by April 1, 2026.
H. Street Closure for the Earth Day Celebration
Page | 3 City Council Meeting Minutes (March 17, 2026)
Recommendation: Approve a Resolution authorizing the closure of streets on Saturday April 25, 2026 for the Earth Day Celebration.
I. 2026 Earth Day Celebration Co-Sponsorship and Fee Waiver Recommendation: Approve a Resolution authorizing the city co-sponsorship of the 2026 Earth Day Celebration, providing in-kind services and waiving applicable City fees associated with the event.
J. Public Safety Status Report
Recommendation: Receive the Monthly Public Safety Statistics Report for February 2026.
K. Public Works and Library and Community Services Department Update Recommendation: Receive the Monthly Public Works and the Library and Community Services Report for February 2026.
L. Community Development Status Report
Recommendation: Receive the Community Development status report for February 2026.
M. Minutes
Recommendation: Approve the Meeting Minutes of December 16, 2025, January 20, 2026, February 17, and March 4, 2026.
MOTION:
Upon motion by Councilmember Aranda, seconded by Councilmember Freels, consent agenda Items B, C, D, E, F, G, H, K, L, and M were approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
Item A. Approve the Affidavit of Posting Agenda.
A member of the public stated that the agenda posted at the post office did not appear to include all pages of the meeting agenda and expressed concern regarding the adequacy of the posting.
MOTION:
Upon motion by Councilmember Aranda, seconded by Councilmember Freels, the Affidavit of Posting Agenda, was approved.
AYES: Councilmembers: Aranda, Freels, Sabathia, and Mayor Jordan; NOES: Morris-Lopez; ABSTAIN: None; ABSENT: None
Item I. 2026 Earth Day Celebration Co-Sponsorship and Fee Waiver.
A member of the public stated he was not opposed to the Earth Day event itself, but questioned whether the co-sponsorship request complied with the City’s policy because the applicant was Page | 4 City Council Meeting Minutes (March 17, 2026)
not a nonprofit organization.
MOTION:
Upon motion by Councilmember Aranda, seconded by Mayor Pro Tem Sabathia, the Resolution authorizing the City co-sponsorship of the 2026 Earth Day Celebration, providing in-kind services and waiving applicable City fees associated with the event, was, approved.
AYES: Councilmembers: Aranda, Freels, Sabathia, and Mayor Jordan; NOES: Morris-Lopez; ABSTAIN: None; ABSENT: None
Item J. Public Safety Status Report.
Item pulled by a member of the public.
Received comments from the following member of the public:
Michael Ponce asked whether law enforcement coverage could be shifted to include Sundays during the busier months, and asked how many of the reported traffic citations involved oversized-vehicle violations.
MOTION:
Upon motion by Councilmember Freels, seconded by Councilmember Aranda, the Monthly Public Safety Statistics Report for February 2026 was received.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
Item E.
After action on the pulled consent items, the City Council permitted late public comment on Cara Vonk noted that cultural resource and historic preservation work should be performed by qualified consultants familiar with the Secretary of the Interior’s Standards. No further action was taken, as Item E had already been approved as part of the consent calendar.
5. ACTION
A. Fiscal Year 2024-2025 Audit Presentation by Ryan Jolley; and Approve a Resolution Accepting the San Juan Bautista Municipal Audit for Fiscal Year 2024- 2025
Recommendation: Approve a Resolution Accepting the San Juan Bautista Municipal Audit for Fiscal Year 2024-2025.
Ryan Jolley presented the Fiscal Year 2024-2025 audit and reported that the city received an unqualified opinion. He reviewed the City’s governmental and enterprise fund financial statements, noted that the single audit for federal expenditures resulted in no findings, and stated that no material weaknesses or significant deficiencies were identified in internal controls or federal compliance testing. He also reported that the required communication to the City Council Page | 5 City Council Meeting Minutes (March 17, 2026)
reflected no disagreements with management, no uncorrected misstatements, and no difficulties completing the audit.
Council discussion included questions regarding utility payment collections, the meaning of doubtful accounts, and the accounting treatment of deferred inflows and deferred outflows. Mr.
Jolley explained that doubtful accounts refer to uncollectible accounts receivable, and provided additional explanation regarding deferred items related to bond issuance costs and lease receivables.
No public comments were received.
MOTION:
Upon motion by Councilmember Freels, seconded by Mayor Pro Tem Sabathia, the resolution accepting the San Juan Bautista Municipal Audit for Fiscal Year 2024-2025 was approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
B. Acceptance of the San Juan Bautista Sanitary Sewer Force Main to Hollister Project (CIP 23.02); and Authorization to Record a Notice of Completion Recommendation: Approve a Resolution accepting the San Juan Bautista Sanitary Sewer Force Main to Hollister Project (CIP 23.02), contingent upon receipt of the engineer’s certification of final completion, and authorize the City Manager to execute and record a Notice of Completion.
Gabe Aronow of Stantec presented a project overview and timeline for the San Juan Bautista Sanitary Sewer Force Main to Hollister Project. He summarized the planning, design, and construction history; reported that substantial completion of the force main and pump station occurred in June 2025; reported that the remaining storage, pumps, and chemical feed facilities reached substantial completion in February 2026; and advised that final completion and site inspection were completed on the morning of the meeting. He reviewed the overall project budget and showed photographs of the completed force main alignment, pump station improvements, and related facilities.
The City Council asked about the possibility of a future site tour or ribbon cutting, and operational responsibility now that the project is complete. City Manager, Ashley Collick, confirmed that the city remains in close coordination with Hollister and the Regional Water Quality Control Board and is continuing work with industrial users to maintain compliance and follow through on the remaining related commitments.
The following members of the public commented on the report:
Michael Ponce congratulated the city on reaching completion but cautioned that the city must continue addressing industrial discharges and other remaining wastewater-related obligations. He stated that the City could still face consequences if San Juan Bautista contributes to compliance issues at Hollister’s facility.
MOTION:
Page | 6 City Council Meeting Minutes (March 17, 2026)
Upon motion by Councilmember Aranda, seconded by Councilmember Freels, the resolution accepting the San Juan Bautista Sanitary Sewer Force Main to Hollister Project (CIP 23.02), contingent upon receipt of the engineer’s certification of final completion, and authorizing the City Manager to execute and record a Notice of Completion, was approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
C. Freeway Maintenance Agreement with Caltrans for SR-156 / Washington Street Improvements
Recommendation: Approve a Resolution approving a Freeway Maintenance Agreement between the City of San Juan Bautista and the California Department of Transportation (Caltrans) for maintenance of irrigation, landscaping, and decorative improvements within State Route 156 right-of-way at Washington Street.
Item was tabled to the next meeting.
D. Review Request for a Fee Waiver for the Restoration and Installation of the Historic Fire Bell
Recommendation: Review the request from Monterey Viejo Chapter 1846 of the Clampers for a fee waiver for the restoration and installation of the historic San Juan Bautista Volunteer Fire Department bell and provide direction to staff.
Councilmember Freels recused himself from this item due to his membership in Monterey Viejo Chapter 1846 and his prior service as a volunteer firefighter, and left the dais during consideration of the item.
John Hopper presented the proposal to restore and reinstall the historic San Juan Bautista Volunteer Fire Department bell. He summarized the history of the bell and its earlier locations, explained that the bell has remained in City storage, and stated that Monterey Viejo Chapter 1846 had committed funding for materials together with donated labor to construct and install a historically respectful bell structure. He stated that the project could potentially be dedicated around Independence Day 2026 and explained that, while the Chapter was submitting the request, the bell itself remains City property.
Larry Norcross provided additional comments regarding the bell’s historical significance, proposed structure height and design, and the possibility of using the bell as a visible and functional historic feature for community events.
The City Council asked if the project should be treated as a city project or community-supported project, the need for planning, engineering, building, legal, and historic review, potential location options, structure height and visibility, and the long-term care of the bell. Members of the Council expressed support for the project and discussed the importance of preserving the bell’s historic character while ensuring code compliance and public safety.
Page | 7 City Council Meeting Minutes (March 17, 2026)
Michael Ponce supported the project but questioned the estimated cost for outside historic review, stating that much of the bell’s history is already known locally. Another speaker expressed support for the project and the volunteer effort behind it.
MOTION:
Upon motion by Councilmember Aranda, seconded by Councilmember Morris-Lopez, the City Council approved the fee waiver request and directed staff to waive city-controlled planning, building, engineering, and legal-related fees associated with the restoration and installation of the historic San Juan Bautista Volunteer Fire Department bell, in an amount not to exceed $15,000.
AYES: Councilmembers: Aranda, Morris-Lopez, Sabathia, and Mayor Jordan; NOES: None; ABSTAIN: None; RECUSED: Freels; ABSENT: None
For the record, the organization name was clarified during the meeting as Monterey Viejo Chapter 1846.
6. INFORMATIONAL ITEMS AND REPORTS
A. City Manager’s Update
City Manager Ashley Collick reported on several recent and ongoing matters, including Anzar High School’s interest in partnering with the City to recognize graduating seniors; continued coordination on the water transmission pipeline design project; completion of the sewer force main project; the March 7, 2026 Coffee with the City Manager event; Legislative Advocacy Days in Sacramento on March 10 and 11, including advocacy related to Senate Bill 1081; the beginning of internal work on the Fiscal Year 2026-2027 budget; and active recruitment efforts for a code enforcement officer and building official.
No public comments were received.
B. Reports from City Council Representatives to Regional Organizations and Committees Councilmember Aranda reported that he attended a district update hosted by Speaker Rivas and stated that he would be meeting with Integrated Waste staff before the next meeting to receive additional information and provide a future report.
Councilmember Morris-Lopez reported on a Council of Governments meeting that again included discussion of Highway 25 and the ongoing complexity of that project, and noted an upcoming public hearing regarding unmet transit needs.
Mayor Jordan reported on several committee and regional matters, including the Speaker Rivas district update, Water Resources Association leadership changes, legislative meetings in Sacramento concerning Senate Bill 1081, ongoing LAFCO work related to municipal service reviews, and participation in the Anzar “shake” career-readiness event for students.
C. City Council and Staff Announcements
Page | 8 City Council Meeting Minutes (March 17, 2026)
Councilmember Aranda highlighted an upcoming Parks and Recreation Easter event.
Councilmember Morris-Lopez announced a meet-and-greet with County Clerk Recorder Francisco Diaz at The Hideaway and reminded the public of the upcoming unmet transit needs hearing.
Mayor Jordan mentioned girls’ softball beginning later in the month and announced the first annual Eggstravaganza scheduled for Saturday, April 4, 2026, from 10:00 a.m. to 1:00 p.m. at Luck Park, with the egg hunt beginning promptly at 10:00 a.m.
7. ADJOURNMENT
Motion to adjourn the meeting by Councilmember Aranda, seconded by Councilmember MorrisLopez. All in favor.
There being no other business, Mayor Jordan adjourned the meeting at 7:44 p.m.
APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item No.8.A
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
TITLE: INDUSTRIAL FACILITY INVESTIGATIONS AND
WASTEWATER SOURCE CONTROL PROGRAM
RECOMMENDED MOTION:
Approve a Resolution accepting the Industrial Facility Investigations Memorandum and implement ongoing industrial monitoring and reporting measures in support of wastewater compliance requirements.
RECOMMENDATION:
It is recommended that the City Council accept the findings of the Industrial Facility Investigations and authorize continued monitoring and coordination with industrial users to support compliance with regulatory and contractual obligations.
EXECUTIVE SUMMARY:
The City of San Juan Bautista remains subject to ongoing regulatory enforcement requiring improvements to wastewater quality and source control. In addition, under its agreement with the City of Hollister for wastewater treatment, the City is responsible for ensuring that wastewater conveyed to Hollister does not cause the receiving facility to exceed its discharge requirements.
To support these obligations, the City conducted inspections of major industrial facilities within its service area to evaluate whether process wastewater discharges may be contributing to conditions in the wastewater system.
The investigation found no evidence of illicit discharge from inspected facilities. These findings indicate that industrial process wastewater is not a primary contributor to wastewater quality concerns, including salinity. Continued monitoring is recommended to ensure compliance and maintain oversight of industrial users.
Item No.8.A
City Council Meeting
April 21, 2026
Page | 2
BACKGROUND:
The City remains subject to regulatory enforcement by the U.S. Environmental Protection Agency and the Regional Water Quality Control Board, requiring improvements to wastewater quality and implementation of source control measures.
The City has also entered into a long-term agreement with the City of Hollister for the conveyance and treatment of wastewater. Under this agreement, the City is responsible for ensuring that wastewater conveyed to Hollister does not cause the receiving facility to exceed its Waste Discharge Requirements.
As part of these regulatory and contractual obligations, the City initiated inspections of major industrial facilities within its service area to evaluate potential contributions of process wastewater to the City’s sewer system.
On November 17, 2025, Wallace Group conducted inspections of three industrial facilities: True Leaf Farms, Coke Farms, and Taylor Farms.
DISCUSSION:
The inspections included site visits, review of facility operations, and evaluation of wastewater management systems at each facility.
Key findings include:
No evidence of illicit discharge:
All inspected facilities manage process wastewater through on-site treatment systems and do not discharge process wastewater to the City’s sewer system. No physical connections or diversion mechanisms:
No diversion valves or direct connections were observed that would allow process wastewater to enter the domestic wastewater system.
Significant barriers to bypassing treatment systems:
Based on site conditions, facilities would require substantial physical modifications and pumping to bypass treatment systems and discharge to the City system. Prior discharge connection removed:
A previously authorized discharge connection at Taylor Farms has been permanently disconnected through physical modifications, including installation of blind flanges.
These findings indicate that industrial facilities are not currently contributing process wastewater to the City’s sewer system.
However, the inspection effort is part of the City’s broader responsibility to manage wastewater quality under both regulatory requirements and its agreement with the City of Hollister. While no illicit discharges were identified, continued monitoring is necessary to ensure that wastewater conveyed to Hollister remains in compliance with applicable requirements.
Item No.8.A
City Council Meeting
April 21, 2026
Page | 3
The memorandum recommends ongoing oversight measures, including:
Quarterly reporting of domestic and process wastewater flows Regular certification of zero process wastewater discharge Evaluation of source water quality (including TDS, chloride, and sodium) Additional monitoring if concerns regarding intermittent discharges arise The memo also notes the potential for septic conditions within facility force mains during lowflow periods, which may influence wastewater characteristics and should be further evaluated.
CONCLUSION
The Industrial Facility Investigations confirm that inspected facilities are not discharging process wastewater to the City’s sewer system. These findings support the conclusion that wastewater quality concerns, including salinity, are likely attributable to other sources such as residential use, source water conditions, or system-related factors.
Continued monitoring and coordination with industrial users will ensure the City remains in compliance with its regulatory requirements and its contractual obligations under the agreement with the City of Hollister.
CEQA REQUIREMENT:
The proposed action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378, as it involves administrative and monitoring activities that will not result in a direct or indirect physical change in the environment.
FISCAL IMPACT:
There is minimal fiscal impact associated with continued monitoring and reporting activities.
Any additional program costs will be evaluated and incorporated into future budgets as necessary.
ATTACHMENTS:
1. Resolution
2. Industrial Facility Investigations Memorandum (Wallace Group, December 10, 2025) Item No.8.A
City Council Meeting
April 21, 2026
Page | 4
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
ACCEPTING THE INDUSTRIAL FACILITY INVESTIGATIONS AND DIRECTING
ONGOING MONITORING AND SOURCE CONTROL MEASURES
WHEREAS, the City of San Juan Bautista remains subject to regulatory enforcement by the U.S. Environmental Protection Agency and the Regional Water Quality Control Board requiring improvements to wastewater quality and source control; and WHEREAS, the City has entered into an agreement with the City of Hollister for the conveyance and treatment of wastewater, under which the City is responsible for ensuring that wastewater conveyed does not cause the receiving facility to exceed its Waste Discharge Requirements; and
WHEREAS, the City conducted inspections of industrial facilities within its wastewater service area to evaluate potential contributions of process wastewater to the City’s sewer system; and
WHEREAS, the Industrial Facility Investigations found no evidence of process wastewater discharges from inspected facilities to the City’s wastewater system; and WHEREAS, continued monitoring and coordination with industrial users is necessary to ensure ongoing compliance with regulatory and contractual obligations; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Juan Bautista hereby:
1. Accepts the Industrial Facility Investigations Memorandum prepared by Wallace Group; and
2. Directs staff to implement ongoing industrial monitoring and reporting measures, including flow reporting and zero-discharge certification; and
3. Directs staff to continue coordination with industrial users to ensure compliance with applicable regulatory and contractual requirements; and
4. Directs staff to return to the City Council with updates, as appropriate, regarding wastewater source control efforts and compliance status.
Item No.8.A
City Council Meeting
April 21, 2026
Page | 5
PASSED AND APPROVED by the San Juan Bautista City Council on this 21st day of April 2026, by the following vote:
AYES: Councilmembers:
NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:
____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
MEMORANDUM
City of San Juan Bautista
Industrial Facility Investigations
Date: December 10, 2025
To: Ashley Collick, City Manager – San Juan Bautista
From: Bill Callahan & Olivia Williams– Wallace Group
Subject: Industrial Facility Investigations
Ashley
This memo is provided to summarize three (3) inspections of industrial facilities located in the San Juan Bautista sewer service area conducted on November 17, 2025. The following facilities were inspected to determine if they are discharging process wastewater to the City of San Juan Bautista sewer collection and conveyance system:
o True Leaf Farms: 1275 San Justo Road
o Coke Farms: 1681 San Juan Road
o Taylor Farms: 1721 San Juan Highway
Prior to facility inspections, questionnaires regarding each facility’s wastewater management strategies were issued. All three (3) facilities certified on their questionnaires that there is no process wastewater discharge to the City sewer system.
True Leaf Farms
Wallace Group met with David Grow, Director of Facilities and Leo Dimas, Facilities Manager for an inspection of all areas of industrial activity and the facility process wastewater treatment system. During the site visit, the following observations were noted:
1) Floor drains in the facility processing areas drain to dedicated treatment systems behind facility. There were no diversion valves capable of redirecting process wastewater to the domestic wastewater system observed during the inspection
2) Process wastewater treatment system consists of a series of clarifiers, filtration, aeration, and disinfection with a final lift station which transports treated effluent to adjacent fields for cover crop irrigation 3) Facility is operated by Bracewell Engineering. Flow data is maintained for this wastewater treatment system. The facility process wastewater lift station pumps approximately 390,000 gallons a day to the 14 acres of land utilized for irrigation (during high season: April – November)
December 10, 2025
4) The facility domestic wastewater lift station is located on the opposite side of the property approximately 875 linear feet from the process wastewater treatment system
5) Process wastewater sludge is disposed of through land application 6) Condensate from the facilities powered system is hauled by American Valley Disposal as there are some hazardous materials in the condensate 7) True Leaf is in the design phase for a new Sequence Batch Reactor (SBR) treatment system for process wastewater
Based on our site visit, it appears that the facility would have to go to great lengths to bypass their treatment system to discharge process waste to the City wastewater system, requiring significant bypass pumping around the facilities processing buildings to the domestic wastewater lift station in front of the property.
Coke Farms
Wallace Group met with Lily Nugent, Food Safety Compliance Manager, Joe Diaz, Operations Manager, and Olivier Griss, General Manager for an inspection of all areas of industrial activity and the facility process wastewater treatment system.
During the site visit, the following observations were noted:
1) Floor drains in the facility processing areas drain to dedicated treatment systems behind facility. There were no diversion valves capable of redirecting process wastewater to the domestic wastewater system observed during the inspection.
2) Process wastewater system consists of a dual interceptor type clarification system which clarifies wastewater with clarified waste pumped to a wetland pond on the property for effluent disposal.
3) This facility differs from the other two facilities in size as it is much smaller and process wastewater consists of wash water for root vegetables. A large portion of the facility is utilized for cold storage. Wash water appears to be much less than the other two facilities inspected.
4) Domestic wastewater flows via gravity to a facility lift station approximately 350 linear feet from the process wastewater clarifiers and pumping system. 5) Solids from process wastewater clarifiers are pumped twice per year by Morton Septic.
Based on our site visit, it appears that the facility would have to go to significant lengths to bypass their treatment system to discharge process waste to the City wastewater system requiring significant bypass pumping around the facilities processing buildings to the domestic wastewater lift station in front corner of the property.
Taylor Farms
Wallace Group met with Ricardo Novoa, Facility Manager for an inspection of all areas of industrial activity and the facility process wastewater treatment system. 1) Floor drains in the facility processing areas drain to dedicated treatment systems on the south side of the facility. There were no diversion valves December 10, 2025
capable of redirecting process wastewater to the domestic wastewater system observed during the inspection.
2) The process wastewater system is capable of discharging to the City domestic wastewater system and did, discharge with the City’s permission in 2018 due to heavy rains which filled facility process wastewater ponds. The piping that allows for these discharges has been terminated by disconnecting distribution and discharge pipes and installing blind flanges on critical sections of pipe that previously allowed discharges of process wastewater to the domestic system (see attached exhibit and photos).
3) Process wastewater treatment consists of screening, grit removal, flow equalization, and sequence batch reactor (SBR). Treated water is pumped to a final pond for additional clarification before being pumped to percolation ponds. Sludge from the process wastewater system is dewatered and sent to drying beds. Dewatered sludge supernatant is sent back to the process wastewater system.
4) There is a separate storm water collection and conveyance system for the facility which is identified on the attached facility overview map. 5) The facility has flow meters and tracks flows for the process wastewater, stormwater, and domestic wastewater systems.
Based on our site visit, there was no evidence of the facility bypassing their process wastewater treatment system to discharge to the City’s domestic wastewater system. Tracking the facilities domestic and process wastewater flow data may help the City to ensure there are no process wastewater contributions to the City’s domestic wastewater system.
Recommendations for Future Facility Monitoring
1) Require quarterly reporting for domestic and process wastewater system flow meter totals to monitor any changes in either the process or domestic waste streams to the City.
2) Require a zero-discharge certification for each facility’s process wastewater system, quarterly to be submitted to the City.
3) If the City suspects intermittent illicit discharges from these facilities, the installation of composite samplers may also be utilized to identify constituents of concern such as BOD and TSS. As stated earlier in this memo, based on the inspections conducted, there was no evidence of illicit discharges from any of the facilities process wastewater systems.
4) Investigate the operation of each facilities domestic lift station to establish the potential for septic wastewater being discharged to the City system. There is the potential for some of these facilities to “hold” wastewater in their force mains overnight or during slower periods with less activity that could create septic wastewater to be discharged into the City’s downstream system and eventually to the City of Hollister.
5) Consider requesting each facilities source water well lab data to establish levels of source water Total Dissolved Solids, Sodium, Chloride and other constituents that may be above the City of Hollister WWTP permit limits as elevated levels were previously noticed in a mass balance analysis for the City’s domestic wastewater system.
Item No. 8.B
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
TITLE: WASTEWATER SALINITY MANAGEMENT AND SOURCE
CONTROL STRATEGY UPDATE
RECOMMENDED MOTION:
Approve a Resolution accepting the Collection System Salt Study prepared by MNS Engineers and directing staff to implement recommended salinity source control measures, including industrial pretreatment coordination, water softener compliance efforts, and continued monitoring.
RECOMMENDATION:
It is recommended that the City Council accept the findings of the Collection System Salt Study and authorize the continued implementation of salinity-reduction strategies to support compliance with regulatory discharge requirements.
EXECUTIVE SUMMARY:
The City of San Juan Bautista remains subject to ongoing regulatory enforcement related to wastewater discharge requirements. As part of its compliance strategy, the City has completed construction of a force main and transitioned wastewater treatment to the City of Hollister under a long-term regional agreement.
While this infrastructure project represents a major milestone, compliance with discharge requirements is now dependent on the quality of wastewater generated within the City’s collection system. Salinity—specifically, total dissolved solids, chloride, and sodium—continues to pose a compliance risk because these constituents are not effectively removed through conventional treatment processes.
The Collection System Salt Study confirms that salinity originates from multiple sources and remains variable throughout the system. Continued source control measures are necessary to reduce salinity levels and maintain compliance under the City’s regulatory and contractual obligations.
Item No. 8.B
City Council Meeting
April 21, 2026
Page | 2
BACKGROUND:
The City remains subject to regulatory enforcement by the U.S. Environmental Protection Agency and the Regional Water Quality Control Board related to long-standing wastewater permit exceedances. These enforcement actions require the City to implement corrective measures to achieve and maintain compliance.
As part of its compliance strategy, the City entered into a long-term Agreement for Domestic Wastewater Treatment and Disposal with the City of Hollister. This agreement provides for the conveyance and treatment of 100 percent of the City’s wastewater at Hollister’s regional facility and establishes ongoing operational, regulatory, and monitoring obligations.
To implement this strategy, the City completed construction of a sanitary sewer force main and associated infrastructure to convey wastewater to Hollister for treatment. The project has been accepted and is now operational.
Under this arrangement, the City is required to ensure that the quality of wastewater conveyed to Hollister does not cause the receiving facility to exceed its Waste Discharge Requirements, which include stringent limits for salinity-related constituents.
In addition, the regulatory framework requires the City to address salinity through source-control measures, including industrial pretreatment, water-supply management, and the reduction of salt inputs from residential and commercial sources.
DISCUSSION:
With the completion of the force main project and transition to treatment at the City of Hollister, the City has addressed a major component of its wastewater compliance strategy. However, because salinity-related constituents are not removed during treatment, compliance is now dependent on reducing salinity at the source within the City’s collection system.
The Collection System Salt Study, prepared by MNS Engineers, evaluated salinity loading throughout the system and identified several key findings:
Salinity remains elevated and variable: Monitoring data indicate that concentrations of total dissolved solids, chloride, and sodium continue to fluctuate and remain at levels that may pose compliance risks.
Multiple contributing sources: Salinity originates from a combination of residential uses, industrial discharges, and source water conditions. No single source accounts for system-wide conditions.
Industrial contributions require management: Industrial users contribute to variability in salinity loading and require ongoing monitoring and coordination through pretreatment and discharge controls.
Localized areas of higher concentration: Certain portions of the collection system exhibit elevated salinity levels, indicating the need for targeted investigation and mitigation.
Item No. 8.B
City Council Meeting
April 21, 2026
Page | 3
Under the City’s agreement with Hollister, the city is responsible for ensuring that wastewater quality does not contribute to violations of Hollister’s discharge permit. Failure to control salinity may result in regulatory non-compliance and potential enforcement consequences.
As a result, continued implementation of source control measures—including enforcement of the water softener ordinance, industrial pretreatment coordination, and enhanced monitoring—is necessary to meet the City’s obligations.
CONCLUSION
The City has made significant progress toward achieving wastewater compliance through completion of the force main project and regionalization with the City of Hollister. However, the City remains subject to ongoing regulatory requirements that necessitate continued management of wastewater quality.
The findings of the Collection System Salt Study confirm that salinity remains a persistent compliance issue that must be addressed through source-control measures. Acceptance of the study and implementation of its recommendations will support the City’s efforts to maintain compliance and reduce regulatory risk.
CEQA REQUIREMENT:
The proposed action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378, as it involves administrative and planning activities that will not result in a direct or indirect physical change in the environment.
FISCAL IMPACT:
There is no immediate fiscal impact associated with acceptance of the report. Implementation of salinity management strategies may result in future operational and programmatic costs, which will be evaluated and incorporated into future budgets as necessary. The City remains subject to ongoing contractual obligations for wastewater treatment services under its agreement with the City of Hollister.
ATTACHMENTS:
1. Resolution
2. Collection System Salt Study – MNS Engineers
3. Industrial User Discharge Data Summary
Item No. 8.B
City Council Meeting
April 21, 2026
Page | 4
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
ACCEPTING THE COLLECTION SYSTEM SALT STUDY AND DIRECTING
IMPLEMENTATION OF SALINITY SOURCE CONTROL MEASURES
WHEREAS, the City of San Juan Bautista remains subject to regulatory enforcement by the U.S. Environmental Protection Agency and the Central Coast Regional Water Quality Control Board related to wastewater discharge requirements; and WHEREAS, such enforcement actions require the City to implement corrective measures to achieve and maintain compliance with applicable wastewater standards; and WHEREAS, the City has entered into a long-term Agreement for Domestic Wastewater Treatment and Disposal with the City of Hollister for the conveyance and treatment of the City’s wastewater; and
WHEREAS, under this agreement, the City is responsible for ensuring that the quality of wastewater conveyed to the City of Hollister does not cause the receiving facility to exceed its Waste Discharge Requirements; and
WHEREAS, salinity-related constituents, including total dissolved solids, chloride, and sodium, are not removed through conventional treatment processes and must therefore be managed at the source within the City’s collection system; and WHEREAS, the Collection System Salt Study prepared by MNS Engineers evaluates salinity conditions within the City’s wastewater system and identifies multiple contributing sources and the need for ongoing source control measures; and WHEREAS, continued implementation of salinity reduction strategies, including industrial pretreatment coordination, enforcement of water softener regulations, and enhanced monitoring, is necessary to support compliance with regulatory and contractual obligations; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Juan Bautista hereby:
1. Accepts the Collection System Salt Study prepared by MNS Engineers; and
2. Directs staff to continue implementation of salinity source control measures, including but not limited to industrial pretreatment coordination, water softener compliance efforts, and enhanced system monitoring; and
3. Directs staff to return to the City Council with updates, as appropriate, on progress toward reducing salinity levels and maintaining compliance with applicable regulatory and contractual requirements.
PASSED AND APPROVED by the San Juan Bautista City Council on this 21st day of April 2026, by the following vote:
Item No. 8.B
City Council Meeting
April 21, 2026
Page | 5
AYES: Councilmembers:
NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:
____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Memorandum
TO Ashley Collick, General Manager, City SJB From Jordyn Arreola, P.E., MNS Engineers DATE April 6, 2026
Subject Collection System Salt Study for San Juan Bautista WWTP Permit Compliance MNS Engineers has completed an analysis of salt loading of the wastewater treatment plant (WWTP) influent for the City of San Juan Bautista (City). This analysis was completed using the best available information as well as water quality data from the WWTP and six pumping stations in the sewer collection system.
EXECUTIVE SUMMARY
The City has experienced longstanding challenges with salinity exceedances in wastewater discharged from its WWTP, resulting in regulatory enforcement actions including a Cease-and-Desist Order issued by the Central Coast Regional Water Quality Control Board (RWQCB) and subsequent Mandatory Minimum Penalties (MMPs). In 2022, these issues were addressed through a Stipulated Administrative Civil Liability Order (Order) that established a framework for evaluating and reducing salinity loading.
A primary long-term solution is the conveyance of San Juan Bautista wastewater to the City of Hollister’s wastewater treatment facility. As a result, the City’s wastewater will be subject to the effluent limits contained in Hollister’s Waste Discharge Requirements (WDRs), which are more restrictive than the City’s historical limits. These include 150 mg/L for chloride, 200 mg/L for sodium, and 1,200 mg/L for total dissolved solids (TDS). These lower limits reduce compliance margins and increase the need for effective salinity control.
This memorandum updates the City’s prior salt loading analysis utilizing recent monitoring data collected at the WWTP and at multiple lift stations throughout the collection system. The results confirm that chloride, sodium, and TDS remain the primary compliance concerns. These constituents are not removed through conventional biological treatment, and effluent concentrations therefore largely reflect influent wastewater quality rather than treatment performance. Sodium and chloride are major contributors to salinity, while TDS represents the total concentration of dissolved constituents in the wastewater, including both sodium and chloride.
Monitoring data show that salinity concentrations declined from elevated levels observed in 2022 but have since increased and remain elevated, with continued variability under current conditions. This suggests that earlier improvements have not been sustained. The subsequent rebound in concentrations does not necessarily indicate a reemergence of softener use; although, it may be a contributing factor.
Sodium and chloride originate from a combination of baseline source water quality, domestic use, self-regenerating water softeners, and industrial domestic discharges. Lift station data show that salinity varies across the collection system, with certain locations exhibiting higher concentrations and greater variability than others. In particular, one location shows consistently elevated and highly variable concentrations that are not explained by known sources, suggesting additional or previously unidentified contributors. This spatial variability complicates source identification and increases compliance risk at the downstream monitoring point. Because not all lift stations were included, system-wide conclusions are limited by the available data.
Industrial users can contribute significant salinity loading during periods of high discharge; however, observed patterns show that industrial sources alone do not fully explain system-wide conditions. Source water quality also contributes to salinity, as elevated hardness promotes water softener use and baseline sodium and chloride concentrations remain present in both local and imported supplies.
Overall, the City has achieved limited and inconsistent reductions in salinity and remains vulnerable to exceedances under both historical and current regulatory limits. Continued source control will be required to achieve reliable compliance as the City transitions to discharge through the City of Hollister. 201 N. Calle Cesar Chavez, Suite 300
Santa Barbara, CA 93103
Ph 805.692.6921
Recommended actions include continued implementation and enforcement of the water softener ordinance, development of incentive programs to facilitate removal or replacement of existing softeners, engagement with industrial users to evaluate pretreatment opportunities, and continued monitoring of salinity throughout the collection system. Integration of industrial user flow data with corresponding water quality data is also recommended to support mass balance evaluation and improve identification of key contributors to salinity loading. These actions will support the City’s ability to manage salinity and meet increasingly restrictive discharge requirements.
BACKGROUND
The City operates its WWTP under Water Board permit number R3-2009-0019 and NPDES permit number CA0047902. Due to chronically elevated salinity levels in the wastewater effluent, the City was issued a Ceaseand-Desist Order (01-106) by the RWQCB in July 2001, which required the City to achieve compliance with effluent limits by July 2006. The applicable permit limits for salinity-related parameters under the City’s WDRs include 1400 mg/L for TDS, 200 mg/L for chloride, and 250 mg/L for sodium, with compliance determined based on the average of monthly samples. Serious violations of these effluent limits are subject to MMPs of $3,000 per occurrence.
Following many years of ongoing exceedances of salinity-related permit limits, the matter was resolved in 2022 when the RWQCB issued Order No. R3-2022-0031. The RWQCB alleged that the City incurred approximately $981,000 in MMPs between March 2007 and March 2022 as a result of repeated exceedances of salinity-related effluent limits. Under the terms of the Order, the City agreed to implement several corrective measures intended to reduce salinity loading to the wastewater system and achieve long-term regulatory compliance.
One of the primary elements of the settlement agreement is construction of a force main that conveys raw wastewater from the City to the City of Hollister WWTP. The City’s wastewater is now treated at the Hollister facility and is subject to the effluent limits established under Hollister’s WDRs, which operate under the State Water Board’s General WDR permit for dischargers greater than 100,000 gallons per day. These limits are more restrictive than the City’s historical permit limits, particularly for salinity parameters. Under the Hollister permit, effluent limits are 150 mg/L for chloride, 200 mg/L for sodium, and 1,200 mg/L for TDS. In addition to construction of the force main, the Order required the City to implement several source-control measures intended to reduce sodium, chloride and TDS within the wastewater collection system. These measures include development of an industrial pretreatment program for agricultural processing facilities, blending imported water with the City’s groundwater supply to reduce potable water hardness, and implementation of programs to remove or replace residential self-regenerating water softeners.
This memorandum updates the City’s previous salt loading analysis using the most recent monitoring data available prior to the transition to the Hollister system. The purpose of this memorandum is to evaluate the variability of wastewater quality generated within the City’s collection system and to assess the City’s progress toward reducing salinity concentrations to meet the lower permit limits of the Hollister WWTP.
To support this evaluation, recent monitoring data collected at compliance monitoring location M-001 were reviewed to identify trends in influent flow, TDS, sodium, and chloride concentrations as shown in Figure 1.
Figure 1 Compliance Data for 2024-2025 at the SJB WWTP
During preparation of this memorandum, the City completed construction of the force main conveying wastewater to the City of Hollister WWTP and discontinued operation of its local treatment facility. Although the City WWTP is no longer operating, the analytical data reviewed in this memorandum represents the most recent monitoring records collected prior to the transition to the Hollister system. These data therefore provide the best available characterization of the wastewater quality generated within the City’s collection system and conveyed to the Hollister facility.
San Juan Bautista Customer Base
The City’s water and wastewater system primarily serves residential customers. Approximately 80 percent of potable water connections are residential and about 20 percent are commercial. The City currently reports 780 residential and 54 commercial water customers, with a residential population of 2,335.
In addition to these customers, several agricultural processing facilities within the service area discharge domestic wastewater to the City’s sewer system and are considered industrial users. Wastewater contributions from these facilities will not correspond directly to potable water use reported by the City because industrial facilities obtain water from sources outside of the City’s municipal supply.
As a result, wastewater flows entering the WWTP historically exceeded the volume that would be expected based solely on municipal water deliveries. A comparison between potable water production and wastewater flows provides a useful indicator when evaluating potential industrial contributions to the wastewater stream and was considered as part of the analysis presented in this memorandum. It should be noted that when evaluating production of groundwater versus WWTP flows, there is a large disparity in the months when outdoor water is taking place because this water doesn’t flow through the WWTP. Disparities between measured influent flow and expected customer and industrial contributions are more difficult to assess during large rain events due to inflow and infiltration (I/I), as illustrated in Figure 2.
Figure 2 Rainfall Versus WWTP Flow in MGD
San Juan Bautista Water and Wastewater Flows
As reported in the City’s 2020 Water Master Plan (WMP), average daily residential water use was approximately 127,000 gallons per day (gpd), with other users accounting for approximately 74,000 gpd (total 201,000 gpd, or
0.20 MGD). Under typical conditions, this expected wastewater volume is below the WWTP design and dry‑weather permitted capacity of 0.27 MGD. The City’s NPDES permit allowed a higher discharge rate of 0.50 MGD during wet weather. Figure 3 presents the production data from the City which generally aligns with consumer demand with the caveat that higher demand months are mostly attributed to outdoor use.
Figure 3 Potable Demand City of San Juan Bautista 2025
To evaluate how rainfall affects hydraulic loading at WWTP, available influent flow records were compared to rainfall data for the same period. Because flow readings are collected at varying times of day, individual “daily” values can be artificially high or low depending on when the meter was read (for example, a late reading one day followed by an early reading the next). To reduce this timing artifact, influent flow values were normalized using weekly average flow and then summarized by month. Figure 2 above presents monthly rainfall totals alongside average WWTP influent flow. The data show that influent flow generally remained in a relatively narrow band (approximately 0.15–0.20 MGD) for much of the period, with higher flows occurring during wetter months (notably March in 2024 and 2025), which is consistent with rainfall-driven influence.
Industrial User Salinity Contributions
Salinity-related parameters (chloride, sodium, and TDS) vary across the City’s collection system, and this variability is reflected in the combined wastewater stream historically measured at the WWTP effluent compliance point. To evaluate spatial patterns in salinity concentrations, available monitoring data from lift stations were compared with results measured at the WWTP compliance monitoring location (M-001). Lift stations are named in relation to their general upstream service areas to support interpretation of spatial patterns. This approach is intended to identify trends and does not assign responsibility to any specific discharger.
Review of lift station monitoring indicates that salinity concentrations and variability are not uniform across the collection system. Chloride and sodium remain the dominant parameters of concern and are the primary drivers of exceedances relative to both the City’s historical limits and the more restrictive Hollister limits. Because chloride, sodium, and TDS are conservative dissolved constituents not removed through either the SJB or Hollister WWTPs, elevated concentrations within the collection system translate directly into concentrations that will persists through treatment and ultimately influence compliance risk at the receiving facility.
Under the Order, the City is required to implement an industrial pretreatment program for applicable industrial users connected to the sewer system. As of the period evaluated in this memorandum, it is unclear whether pretreatment agreements and enforceable discharge controls have been fully implemented for the industrial sources evaluated. Continued monitoring and development of facility-specific pretreatment requirements remain important to reduce overall salinity and support long-term compliance under the Hollister discharge framework.
To provide additional context for potential industrial contributions, Figure 4 presents an aggregate view of approximate daily flows from major industrial users over the period of record provided by the City. The figure is intended to illustrate general magnitude and variability rather than precise or directly comparable contributions.
Reported flows indicate that some users account for a substantial portion of the variability in industrial flows, while others provide a more consistent baseline contribution. Flows reported for other users are more intermittent and may reflect periods of non-operation, data gaps, or uncertainty within the available records. As a result, the flow data presented in Figure 4 are used to support general interpretation of system behavior but are not relied upon for detailed quantitative source attribution.
Figure 4 Relative Contribution to WWTP Flows from Jan 2022 to Jan 2026 Despite these limitations, the variability observed in industrial flow data is consistent with patterns observed in the lift station monitoring results, where certain locations exhibit elevated and more variable salinity concentrations.
However, this behavior is not consistent across all industrial-influenced areas, indicating that industrial contributions alone do not fully explain system-wide conditions.
Appendix Figures A-1 through A-3 present monitoring results for chloride, sodium, and TDS measured at individual lift stations compared with concentrations observed at monitoring location M-001 beginning in April 2024. Each panel displays one lift station relative to the M-001 baseline to illustrate spatial variability within the collection system and identify locations where elevated or highly variable salinity concentrations may contribute to loading observed at the compliance monitoring location.
Across all three parameters, variability differs substantially among lift stations. While some locations influenced by industrial service areas exhibit concentrations that are generally comparable to the M-001 baseline with moderate variability, others display distinctly different behavior. In particular, the Ahwanee lift station exhibits substantially higher variability and some of the most extreme concentrations observed during the study period, exceeding both the M-001 baseline and other industrial-influenced locations.
This memorandum updates the City’s prior salt loading analysis using recent monitoring data collected at the WWTP and at multiple lift stations throughout the collection system. The results confirm that chloride, sodium, and TDS remain the primary compliance concerns. These constituents are not removed through conventional treatment, and effluent concentrations therefore largely reflect influent wastewater quality. Sodium and chloride are primary contributors to salinity, while TDS represents the total concentration of dissolved constituents, including both.
Domestic Wastewater Salinity Baseline
In addition to industrial service areas, the City’s wastewater salinity reflects contributions from residential and commercial customers throughout the collection system. To characterize the non-industrial baseline, this analysis reviewed lift station locations representative of mixed residential and commercial areas and compared those results to lift stations serving industrial service areas. This comparison is intended to describe spatial variability within the system and does not assign source responsibility to any individual customer or facility.
Many household products are also sources of the salinity components evaluated in this study and are therefore a significant part of the wastewater profile. Typical residential wastewater contributions for salinity-related parameters are presented in Table 1 as a reference benchmark for domestic use. These values represent expected contributions from household activities only and exclude additional inputs such as water softener discharge.
Table 1 Typical Domestic Wastewater Contributions from Residential Use (Metcalf and Eddy, 2014) Parameter Loading
(g/capita/day)
Concentration
(mg/L)
Notes
Sodium 18 – 32 47 – 84 From domestic use only
(excludes softeners)
Chloride 9 – 23 24 – 60 Primarily diet and household products (excludes softeners)
TDS 69 – 175 182 – 460 Total dissolved solids contribution from household use
Monitoring results show that salinity-related parameters are elevated throughout the collection system, including locations not associated with industrial service areas. This pattern suggests that a baseline level of salinity is present across the system due to various sources such as domestic water use, source water characteristics, and other possibly unidentified contributions. While locations serving industrial service areas often show consistently higher concentrations, the monitoring record indicates that the salt constituents cannot be attributed to industrial sources alone.
Table 2 Source Water Quality
Source water quality characteristics also influence baseline salinity conditions in the wastewater system. As shown in Table 2, groundwater sources serving the City exhibit relatively high hardness where levels exceed 20 grains per gallon. Hard water conditions commonly lead to the use of residential ion-exchange water softeners, which remove hardness by exchanging calcium and magnesium for sodium and discharge concentrated sodium chloride brine to the sewer system during regeneration cycles. Consequently, a portion of the baseline sodium and chloride observed in the collection system reflects source water characteristics and associated residential water softening practices rather than industrial discharge alone.
Water Softener Ordinance and Program Status
On October 17, 2023, the City adopted an ordinance prohibiting new and existing self-regenerating water softeners.
This action was implemented as a source-control measure intended to reduce salt concentrations going to the City’s wastewater system, particularly for chloride and sodium. Figure 5 illustrates the potential magnitude of salinity loading associated with residential softener use by estimating the increase in sodium and chloride concentrations in the combined wastewater stream under varying levels of residential softener adoption. The analysis demonstrates that even moderate levels of softener use can produce measurable increases in salinity concentrations at the WWTP.
The predicted increase in sodium and chloride from residential water softeners was estimated based on source water hardness and the percentage of homes using softeners. The analysis assumes a proportional relationship between softener use and salt loading to the wastewater system and is intended as a baseline estimate. Actual contributions will vary based on softener operation and usage patterns. Variability in softener performance is expected to result in lower overall contributions than those shown in Figure 5, which represents a conservative, worst-case scenario assuming fully effective softener operation.
Review of available monitoring data indicates that wastewater salinity concentrations declined after 2022, presumedly in response to the ordinance. However, current chloride concentrations remain elevated and continue to represent the primary potential compliance issue under both the City’s historical limits and the more restrictive Hollister limits. While the softener ordinance appears beneficial, the monitoring record indicates that the ordinance alone has not consistently reduced wastewater salinity to levels below permit limits.
Figure 5 Predicted WWTP Sodium and Chloride Impacts to Wastewater Because the City does not currently have complete information on the number of self-regenerating softeners remaining in service, this memorandum does not estimate softener prevalence or quantify the percent reduction achieved through the ordinance. Given the continued elevation of chloride in the monitoring record, additional program measures, such as verification of remaining units, community outreach, and incentives to remove or replace self-regenerating softeners, may be the most direct next step for achieving further reductions in sodium and chloride.
Collection System Salinity Variability
To evaluate how salinity varies across the City’s collection system, this memorandum compares available monitoring results from lift stations and the WWTP sampling locations. Lift stations are not compliance points. However, they provide useful, location-specific insight into the extent of salinity-related parameters prior to downstream mixing.
Across the dataset, chloride remains the dominant salinity-related parameter and is elevated throughout the collection system. While concentrations vary by location and sampling date, several lift stations exhibit greater variability than others. In particular, the Ahwanee lift station shows consistently elevated and highly variable chloride and TDS values that differ from patterns observed elsewhere. Although this location may receive flows from areas with industrial influence, the degree and variability are not explained by available data and may indicate additional or unidentified sources of salinity within this portion of the system. The persistence of these results, and their absence at other lift stations, suggests they are unlikely to represent anomalies or analytical artifacts.
The lift station data also show that salinity variability is not confined to a single location. Even areas representing mixed residential and commercial service exhibit periodic increases, indicating a baseline level of salinity across the system. Locations associated with industrial service areas, where concentrations are often higher and more variable, may further increase the magnitude and frequency of elevated salinity conditions in the combined flow. In addition, residential water softener regeneration events can produce short-duration “slug” discharges of elevated sodium and chloride. These events typically release on the order of 50 to 100 gallons of high-salinity brine and may contribute to transient spikes observed in the data.
Transition to Hollister and Salinity Permit Compliance
Wastewater generated within the City’s collection system is now conveyed to the City of Hollister WWTP for treatment. As a result, the City’s wastewater is evaluated under Hollister’s WDRs, which include more restrictive salinity-related limits than those historically applied at the City WWTP. For key parameters, the applicable Hollister limits include 150 mg/L for chloride, 200 mg/L for sodium, and 1,200 mg/L for TDS, as shown in Table 3.
The monitoring data summarized in this memorandum indicate that salinity-related parameters are elevated and variable across the City’s collection system. These constituents are not removed via biological treatment and will thus be passed through to the compliance monitoring point and may represent a vulnerability for the City if future results remain elevated.
Under the City’s wastewater conveyance agreements, understanding the level of salinity and overall variation within the City’s wastewater stream is important for managing compliance risk. The reduction in allowable concentrations under the Hollister permit reduces the difference between typical observed conditions and the applicable limits. This fact alone increases the likelihood that routine variability in wastewater quality may contribute to exceedances at the receiving facility.
Accordingly, the City should continue to implement the provisions of the Order and pursue the recommended actions described below to further reduce salt concentrations within the wastewater collection system.
Table 3 Hollister Waste Discharge Limits
RECOMMENDATIONS
Based on this analysis, the City should ensure continued progress is made on source-control measures to reduce overall salt loading in its collective wastewater stream to minimize compliance risk under the City of Hollister discharge framework. The following is a list of specific ways the City might choose to accomplish this goal.
Refine source characterization:
Further investigation is warranted to better characterize salt inputs from industrial and other sources within the collection system. Integration of industrial user flow data with corresponding water quality data would support a more robust mass balance evaluation and improve identification of key contributors.
Implement industrial pretreatment:
Industrial users represent a potential source of elevated salinity, particularly during periods of high discharge. In alignment with the Order, the City should prioritize development and implementation of an industrial pretreatment program and engage with applicable facilities to evaluate opportunities for reducing salinity.
Continue residential source control:
The City’s ordinance prohibiting self-regenerating water softeners represents an important step toward reducing residential salt contributions. Continued efforts to verify compliance, conduct targeted outreach, and encourage removal or replacement of remaining units will help further reduce salinity loading.
Evaluate source water management strategies:
Source water hardness contributes to demand for residential softening. Blending groundwater with purchased water from San Benito County may reduce hardness. However, the baseline salinity of the purchased supply should be considered when evaluating overall effectiveness.
Maintain and coordinate monitoring:
Continued monitoring of salinity-related parameters should be maintained to track trends, identify areas of elevated loading, and support compliance evaluation. Monitoring efforts should be coordinated with available flow data, where feasible, to support improved system understanding and future refinement of management strategies.
This monitoring should be incorporated into any permitted discharge agreements between large industrial users where possible, and costs should be assigned accordingly.
Future areas for study:
This analysis provides a foundation for additional evaluation of salinity within the collection system. To better understand the sources of transient spikes and persistently elevated salinity, the City could implement a collection system mass balance study that pairs wastewater quality data with corresponding flow data at a more granular level. This approach would allow the City to more precisely identify loading from specific areas within the system and improve its ability to evaluate contributions from large and industrial users. The results could also support development and enforcement of discharge requirements consistent with applicable permits.
Appendices
Supporting figures and additional data are provided in the appendices.
Appendix A-1 Lift Station Chloride Concentrations Compared to Compliance Points Appendix A-2 Lift Station Sodium Concentrations Compared to Compliance Points Appendix A-3 Lift Station TDS Concentrations Compared to Compliance Points Date
Coke Farms
Usage
(gallons)
Coke Farms
Discharge
(GPD)
True Leaf
Usage
(gallons)
True Leaf
Discharge
(GPD)
Taylor Farms
Usage
(gallons)
Taylor Farms
discharge
(GPD)
Notes
Discharge Limit True Leaf was previously Pride of San Juan | Taylor Farms was previoulsy Natural Selection Feb 2026 406,260 14,509 86,620 3,094 679,580 24,271
Why are so many Coke Farms' readings negative in the calculated results provided? What is happening to the wastewater leaving Taylor Farms? Does Taylor Farms discharge pass through Coke Farms' Meter? Are IUs being charged based on the agreements or actual discharge? Jan 2026 266,890 8,609 63,446 2,047 268,990 8,677
Dec 2025 355,600 11,471 96,988 3,129 357,400 11,529
Nov 2025 294,390 9,496 257,403 8,303 305,270 9,847
Oct 2025 355,620 11,472 338,518 10,920 369,600 11,923
Sept 2025 394,340 13,145 358,416 11,947 451,220 15,041
Aug 2025 551,630 17,795 274,693 8,861 383,180 12,361
Jul 2025 640,130 20,649 173,772 5,606 100,316,550 3,236,018 Does the City keep paper notes on readings? This value seems like a mssive outlier.
Jun 2025 592,900 19,763 295,041 9,835 432,020 14,401
May 2025 372,470 12,015 245,374 7,915 320,170 10,328
April 2025 464,540 15,485 128,763 4,292 287,310 9,577
March 2025 644,660 20,795 46,581 1,503 341,580 11,019
Feb 2025 313,530 11,198 8,690 310 256,700 9,168
Jan 2025 321,500 10,371 3,643 118 331,120 10,681
Dec 2024 575,200 18,555 1,735 56 585,440 18,885
Nov 2024 668,620 21,568 76,005 2,452 262,760 8,476
Oct 2024 757,090 24,422 150,032 4,840 525,820 16,962
Sept 2024 328,590 10,953 109,163 3,639 406,360 13,545
Aug 2024 420,110 13,552 138,424 4,465 479,940 15,482 True Leaf meter calibrated (per City) Jul 2024 324,670 10,473 143,108 4,616 415,220 13,394
Jun 2024 292,660 9,755 110,493 3,683 381,500 12,717
May 2024 379,420 12,239 117,297 3,784 477,180 15,393
April 2024 379,840 12,661 65,716 2,191 463,810 15,460
March 2024 309,090 9,971 10,929 353 409,270 13,202
Feb 2024 334,870 11,547 19,115 659 426,630 14,711
Jan 2024 274,670 8,860 21,531 695 315,750 10,185
SJB Industrial Users Monthly Usage
3,000 GPD 1,500 GPD 10,000 GPD
Date
Coke Farms
Usage
(gallons)
Coke Farms
Discharge
(GPD)
True Leaf
Usage
(gallons)
True Leaf
Discharge
(GPD)
Taylor Farms
Usage
(gallons)
Taylor Farms
discharge
(GPD)
Notes
Discharge Limit True Leaf was previously Pride of San Juan | Taylor Farms was previoulsy Natural Selection SJB Industrial Users Monthly Usage
3,000 GPD 1,500 GPD 10,000 GPD
Dec 2023 606,300 19,558 8,618 278 417,180 13,457
Nov 2023 604,360 19,495 0 0 384,100 12,390
Oct 2023 391,220 12,620 0 0 512,140 16,521
Sept 2023 390,050 13,002 0 0 354,270 11,809
Aug 2023 376,400 12,142 0 0 437,130 14,101
Jul 2023 379,630 12,246 0 0 366,700 11,829
Jun 2023 273,720 9,124 0 0 335,400 11,180 New meter installed at Coke Farms (per City) May 2023 439,290 14,171 0 0 484,750 15,637
April 2023 293,720 9,791 0 0 322,880 10,763 Coke Farms meter calibrated (per City); why is True Leaf zero April 2023 to November 2023? March 2023 351,830 11,349 82,140 2,650 312,650 10,085
Feb 2023 436,650 15,595 156,703 5,597 388,480 13,874
Jan 2023 371,770 11,993 (693,998) (22,387) 232,850 7,511 Weird True Leaf meter reading - why is this negative Dec 2022 362,690 11,700 57,906 1,868 317,660 10,247
Nov 2022 311,900 10,061 142,287 4,590 321,800 10,381
Oct 2022 345,110 11,133 121,729 3,927 362,130 11,682
Sept 2022 402,940 13,431 221,776 7,393 474,080 15,803
Aug 2022 323,610 10,439 129,164 4,167 349,710 11,281
Jul 2022 323,610 10,439 129,164 4,167 349,710 11,281
Jun 2022 370,730 12,358 140,560 4,685 413,750 13,792
May 2022 306,530 9,888 119,612 3,858 312,220 10,072
April 2022 330,970 11,032 82,858 2,762 380,060 12,669
March 2022 373,720 12,055 26,900 868 413,130 13,327
Feb 2022 304,630 10,880 17,915 640 333,900 11,925
Jan 2022 315,220 10,168 11,717 378 331,670 10,699
Monthly Average 13,120 2,695 77,111
Average Violation 10,120 1,195 67,111
LEGEND
Violation of discharge limits over daily average per monthValue to be confirmed Item: 8.C
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: ENGINEERING / PUBLIC WORKS DEPARTMENT
FROM: JERRY SANGUINETTI, CITY ENGINEER
BY: JERRY SANGUINETTI, CITY ENGINEER
TITLE: FREEWAY MAINTENANCE AGREEMENT WITH CALTRANS
FOR SR-156 / WASHINGTON STREET IMPROVEMENTS
RECOMMENDED MOTION:
Approve a Resolution approving a Freeway Maintenance Agreement between the City of San Juan Bautista and the California Department of Transportation (Caltrans) for maintenance of irrigation, landscaping, and decorative improvements within State Route 156 right-of-way at Washington Street.
RECOMMENDATION:
City staff recommends approval of the Freeway Maintenance Agreement with Caltrans.
EXECUTIVE SUMMARY:
Caltrans completed Clean California and State Highway Beautification improvements at the State Route 156 and Washington Street undercrossing. The project included installation of irrigation systems, landscaping, decorative slope paving, fencing, and aesthetic improvements intended to enhance the visual character of the corridor.
Under Caltrans policy, non-standard improvements constructed within State highway right-ofway require the local agency to assume ongoing maintenance responsibility. The proposed Freeway Maintenance Agreement formalizes the City’s responsibility for maintaining these improvements.
BACKGROUND INFORMATION:
The SR-156 / Washington Street project was delivered under the Clean California Program and State Highway Beautification efforts. The improvements included decorative and aesthetic enhancements beyond standard highway improvements.
Because these improvements primarily benefit the local community and are considered nonstandard features, Caltrans requires a formal Freeway Maintenance Agreement assigning Page | 2
maintenance responsibility to the City. The Agreement outlines the limits of responsibility and confirms that the City will maintain irrigation systems, landscaping, and decorative structures within the defined project area.
CEQA REQUIREMENT:
Not a project under CEQA pursuant to CEQA Guidelines Section 15378 FISCAL IMPACT:
There is no capital cost associated with this Agreement. The City will assume ongoing maintenance responsibility for irrigation, landscaping, and decorative features within the project limits. Maintenance activities will be absorbed within existing Public Works operations.
ATTACHMENTS:
1. Resolution
2. Freeway Maintenance Agreement
3. Exhibit A Schematics
Page | 1
RESOLUTION NO. 2026- xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
APPROVING A FREEWAY MAINTENANCE AGREEMENT WITH THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR MAINTENANCE OF
IRRIGATION, LANDSCAPING, AND DECORATIVE IMPROVEMENTS WITHIN STATE ROUTE 156 RIGHT-OF-WAY AT WASHINGTON STREET
WHEREAS, the California Department of Transportation (Caltrans) completed improvements at State Route 156 and Washington Street under the Clean California Program; and
WHEREAS, the improvements include irrigation systems, landscaping, decorative slope paving, and related aesthetic features located within State highway right-of-way; and WHEREAS, Caltrans requires the City to assume ongoing maintenance responsibility for nonstandard improvements located within State right-of-way; and WHEREAS, the Freeway Maintenance Agreement defines the respective maintenance responsibilities of Caltrans and the City; and
WHEREAS, the City Council finds that approval of this Agreement serves the public interest by preserving aesthetic improvements within the community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council approves the Freeway Maintenance Agreement between the City of San Juan Bautista and the California Department of Transportation for maintenance of irrigation, landscaping, and decorative improvements within the SR-156 / Washington Street project limits.
Section 2. The City Engineer is authorized to execute the Agreement on behalf of the City.
PASSED AND APPROVED by the San Juan Bautista City Council on this 17th day of Page | 2
March, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Leslie Q. Jordan, Mayor
ATTEST:
_________________________
Elizabeth Soto, City Clerk
05 SBt 156 2.3/3.6
FREEWAY MAINTENANCE EXHIBIT
WITH THE CITY OF SAN JUAN BAUTISTA
SHEET Dist COUNTY ROUTE TOTAL TOTAL PROJECT SHEETS POST MILES No.
4. LANDSCAPE FEATURES3. PLANTING SEGEMENTS AND FEATURES2. IRRIGATION SEGMENTS AND FEATURES1. TITLE SHEET/VICINITY MAPINDEX OF PLANS 1 and Los
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SR 156 PM 3.6END LIMIT OF AGREEMENT
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EXHIBIT A
WITH THE CITY OF SAN JUAN BAUTISTA
FREEWAY MAINTENANCE AGREEMENT
LEGEND:
IRRIGATION SEGMENTS AND FEATURES MAINTAINED BY THE CITY WITHIN STATE RIGHT-OF-WAY
IS IN INCHES
RELATIVE BORDER SCALE 0 1 2 3
05 SBt 156 2.3/3.6 2 4
SHEET Dist COUNTY ROUTE TOTAL TOTAL PROJECT SHEETS POST MILES No. 1"
1"
1"
1"
1½"
1"
1"
1"
1"
1"
2"
WASHINGTON StUC
WASHINGTON StUC
WASHINGTON St UC
ROUTE 156
ROUTE 156
LAUSEN Dr
7TH St
S
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X X X X X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
R/W
R/W
R/W
R/W
WB
6 5
4 3
1 2
EB
WASHINGTON
St
IS IN INCHES
RELATIVE BORDER SCALE 0 1 2 3
LEGEND:
PLANTING SEGMENTS AND FEATURES MAINTAINED BY THE CITY WITHIN STATE RIGHT-OF-WAY 3 4
EXHIBIT A
WITH THE CITY OF SAN JUAN BAUTISTA
FREEWAY MAINTENANCE AGREEMENT
6 5
.
4 0
'
122.19'
73.35'
7 0
.
7 6
'
5 3
.
1 8
'
65.72'
106.62'
3 8
.
3 2
'
05 SBt 156 2.3/3.6
SHEET Dist COUNTY ROUTE TOTAL TOTAL PROJECT SHEETS POST MILES No.
IS IN INCHES
RELATIVE BORDER SCALE 0 1 2 3
LEGEND:
LANDSCAPE FEATURES MAINTAINED BY THE CITY WITHIN STATE RIGHT-OF-WAY 4 4
EXHIBIT A
WITH THE CITY OF SAN JUAN BAUTISTA
FREEWAY MAINTENANCE AGREEMENT
X
X
X
X
X
LANDSCAPE LAYOUT ENLARGEMENT
Exist ABUTMENT WALL
WASHINGTON
St
Exist ABUTMENT WALL
R/W
R/W
ROCK BLANKET TO BE MAINTAINED BY CITY
2" 2"
THE TOP OF MORTARTHE TOP OF ROCK SURFACE AND 1" TO 1½" SEPARATION BETWEEN 12"EXCAVATIONDEPTH OF
THE TOP OF ADJACENT ROCK SURFACES1" MAXIMUM SEPARATION BETWEEN ½" RADIUS
EXPANSION JOINT
ADJACENT TO TOP OF PAVEMENT SURFACETOP OF CONCRETE SET FLUSH EXPOSED ROCK SURFACES1" MAXIMUM SEPARATION BETWEEN
EMBED 50-80% IN CONCRETE BASEPLACE ROCK FLATTEST SIDE UP FS Exist CURB or AC
(CONCRETE MOW STRIP)FS MINOR CONCRETE
3" MINIMUM BELOW BOTTOM OF ROCK MINOR CONCRETE
PLAN
2" Max
COMPACTED SUBGRADE
ELEVATION
DECORATIVE BOULDER TO BE MAINTAINED BY CITY
2 /
3 1
/
3 BURY 1/3 BELOW FG
FG
DECORATIVE BOULDERROCK BLANKET
COMPACTED SUBGRADE
05 SBt 156 2.3/3.6
SHEET Dist COUNTY ROUTE TOTAL TOTAL PROJECT SHEETS POST MILES No.
Item No.: 8.B
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: ROY MORALES, ASSISTANT TO THE CITY MANAGER
TITLE: FOURTH OF JULY-2026 PUBLIC SAFEY STRATEGY
RECOMMENDED MOTION:
Review and Receive the Fourth of July 2026 Public Safey Plan and provide direction as appropriate.
RECOMMENDATION:
Staff recommends that the City Council review the report and provide direction as appropriate.
BACKGROUND:
In prior years, the City implemented a Fourth of July enforcement strategy that relied heavily on contracted private security, surveillance equipment, and limited law enforcement presence.
These efforts included:
• Expenditures exceeding $10,000 annually on:
o Surveillance cameras
o Temporary protective infrastructure (e.g., rented gates) o Private security services
• Occasional assignment of one dedicated Sheriff’s deputy (when available) • Adoption of enhanced penalties, including triple fine resolutions for illegal fireworks violations
Despite these measures, compliance remained low and cost recovery through citations did not offset expenditures.
DISCUSSION:
Based on prior year challenges, liability, considerations, and current law enforcement restraints, staff has developed a revised operational approach for the 2026 Fourth of July holiday focused on Page | 2
public education and emergency response. This approach reflects a shift form prior enforcementfocused strategies to a model aligned with available resources and operational constraints.
1. Enforcement Limitations
The primary challenge in prior years has been ineffective enforcement:
• Private security personnel lacked legal authority to enforce municipal or state laws • Code enforcement staff were placed in situations requiring enforcement actions beyond their training scope
• Limited law enforcement presence constrained the City’s ability to respond effectively These conditions significantly reduced the deterrent effect of enhanced fines.
2. Liability Concerns
The City assumed increased liability exposure through:
• Deployment of personnel not trained in de-escalation techniques • Expectation of enforcement actions by staff without proper authority or training • Potential escalation of conflicts during fireworks-related incidents This model presents unacceptable risk and is not recommended moving forward.
3. Inefficiency of Surveillance Measures
Previous investments in surveillance infrastructure proved ineffective:
• Cameras were not monitored in real time
• Equipment required additional protective measures due to vandalism concerns • Recorded footage did not translate into actionable enforcement As a result, these expenditures did not contribute meaningfully to public safety outcomes.
4. Sheriff’s Office Staffing Constraints (2026)
The Sheriff’s Office has indicated that due to emergency staffing levels, a dedicated deputy will not be available for Fourth of July operations in 2026. This significantly limits proactive enforcement capacity and necessitates a shift in the City’s operational approach.
In response to these constraints, staff will implement the following public safety strategy for 2026:
2026 Public Safety Strategy
1. Public Information Campaign
The City will prioritize community awareness and voluntary compliance:
• Social media outreach led by the Recreation Assistant • Messaging will include:
o Dangers of illegal fireworks
o Legal consequences
o Clear reporting guidance
o
2. Emergency Reporting Emphasis
Residents will be encouraged to:
• Call 911 to report illegal fireworks that pose an immediate threat to life or property Item No.: 8.B
City Council Meeting
April 21, 2026
Page | 3
This aligns response with available emergency services and prioritizes critical incidents.
3. Community Safety Messaging
Additional outreach will include:
• Encouraging residents to keep pets indoors
• Promoting general safety awareness during the holiday.
FISCAL IMPACT:
No fiscal impact. The proposed approach reduces expenditures by eliminating costs tied to private security contracts, surveillance equipment, and rentals, while relying on existing staff and established communication channels. Overall, this strategy offers a more fiscally responsible solution, particularly in light of the limited ability to recover costs historically.
CONCLUSION:
Given past inefficiencies, liability concerns, and current law enforcement constraints, staff will implement a revised Fourth of July public safety approached focused on:
• Public Education
• Emergency response prioritization
• Cost-effective use of City resources
This approach is intended to improve overall safety outcomes while reducing financial and legal risk to the City.
Staff recommends that the City Council receive and file this report and provide any additional direction as appropriate.
ATTACHMENTS:
None
Item: 9.A
City Council Meeting
April 21, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: APRIL 21, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: ARIELLE GOODSPEED, PLANNING MANAGER
TITLE: INFORMATIONAL PRESENTATION ON COMPREHENSIVE
USER FEE STUDY AND POTENTIAL FEE SCHEDULE UPDATES
RECOMMENDED MOTION:
Receive the presentation and provide policy direction to staff for preparation of a proposed fee schedule to be considered by the City Council in May 2026.
RECOMMENDATION:
Staff recommends that the City Council receive the presentation, review the findings of the Comprehensive User Fee Study, and provide comments and policy direction regarding potential updates to the City’s fee schedule and cost recovery approach.
EXECUTIVE SUMMARY:
The City retained Matrix Consulting Group to conduct a Comprehensive User Fee Study to evaluate the full cost of providing City services and identify potential updates to the City’s fee schedule. This is the first comprehensive user fee study completed by the City.
This item is presented for informational purposes only. No formal action is requested at this time, and no fee changes are being considered for adoption at this meeting.
The purpose of this presentation is to:
Provide an overview of the fee study methodology and key findings; Identify areas where current fees do not reflect the cost of service; and Obtain City Council input on cost recovery policies and fee-setting priorities.
City Council feedback will guide the development of a proposed fee schedule update. Staff will return to the City Council in May 2026 with a proposed fee schedule for formal consideration and adoption.
Page | 2
BACKGROUND:
The City of San Juan Bautista has not previously completed a comprehensive user fee study, resulting in a fee schedule that may not fully reflect the cost of providing services.
To address this, the city engaged Matrix Consulting Group to analyze fees across multiple departments, including Building, Planning, Engineering, Code Enforcement, and Recreation.
The study evaluates the full cost of service, including staff time, overhead, and administrative support, and provides a framework for updating the City’s fee schedule in a manner that is consistent with State law and best practices.
DISCUSSION:
Purpose of Presentation
This item provides an overview of the Comprehensive User Fee Study results and is intended to solicit City Council input on policy considerations related to fee setting and cost recovery.
No fee changes are proposed for adoption at this time. This presentation represents the first step in the process. Staff will return to the City Council in May 2026 with a proposed fee schedule incorporating Council direction for formal consideration and adoption.
Key Study Findings
The fee study found that many existing City fees:
• Do not fully recover the cost of providing services;
• Are outdated or do not reflect current service levels; and • Do not include certain services currently provided by the City.
The study reviewed over 200 fee items and proposed updates to modernize and standardize the fee schedule.
Council Input
The purpose of this item is to receive general feedback from the City Council on the study findings and overall approach to updating the City’s fee schedule.
Staff is seeking input on the following:
• The overall approach to aligning fees with the cost of providing services; • Any concerns regarding potential impacts of fee adjustments on residents, businesses, or development activity; and
Item: 9.A
City Council Meeting
April 21, 2026
Page | 3
• Any additional considerations the City Council would like staff to incorporate into the proposed fee schedule update.
This feedback will be used to refine a proposed fee schedule, which will be presented to the City Council in May 2026 for formal consideration and adoption.
CEQA REQUIREMENT:
This informational presentation is not a project under CEQA pursuant to CEQA Guidelines Section 15378.
FISCAL IMPACT:
There is no fiscal impact associated with receiving this report. Future fiscal impacts may include increased cost recovery and potential General Fund relief, depending on City Council direction regarding fee updates and cost recovery policies.
ATTACHMENTS:
1. Fee Study Report Draft
2. Master Fee Schedule Draft
3. Fee Study Presentation
April 2026
SAN JUAN BAUTISTA, CA
DRAFT COMPREHENSIVE USER
FEE STUDY REPORT
INTRODUCTION AND EXECUTIVE SUMMARY 1
LEGAL FRAMEWORK 4
USER FEE STUDY METHODOLOGY 7
RESULTS OVERVIEW 9
BUILDING 10
CODE ENFORCEMENT 15
ENGINEERING 17
PLANNING 18
RECREATION 21
APPENDIX – COMPARATIVE SURVEY 23
TABLE OF CONTENTS
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 1
The draft report, which follows, presents the results of the Comprehensive User Fee study conducted by Matrix Consulting Group for the City of San Juan Bautista, California.
PROJECT BACKGROUND AND OVERVIEW
The City of San Juan Bautista has never performed a User Fee Study. The purpose of this study is to evaluate and determine the full cost (direct and indirect) of providing a variety of city services. The Matrix Consulting Group analyzed the cost-of-service relationships that exist between fees for service activities in the following areas: Building, Code Enforcement, Engineering, Recreation, and Planning. The results of this study provide a tool for understanding current service levels and the cost for those services.
GENERAL PROJECT APPROACH AND METHODOLOGY
The methodology employed by Matrix Consulting Group is a widely accepted “bottom up” approach to cost analysis, where time spent per unit of fee activity is determined for each position within a Department or Program. Once time spent for a fee activity is determined, all applicable City costs are then considered in the calculation of the “full” cost of providing each service. The following table provides an overview of types of costs applied in establishing the “full” cost of services provided by the City:
TABLE 1: OVERVIEW OF COST COMPONENTS
Cost Component Description
Direct Fiscal Year 2025-26 Budgeted salaries, benefits, and allowable expenditures.
Indirect Division, departmental, clerical, and Citywide support.
Together, the cost components in the table above comprise the calculation of the total “full” cost of providing a service, regardless of whether a fee for that service is charged. The work accomplished by Matrix Consulting Group in the analysis of the proposed fees for service involved the following steps:
• Department Interviews: The project team interviewed department / division staff as well as contracted staff regarding their needs for clarification to the structure of existing fee items or for addition of new fee items.
• Data Collection: Data was collected for each permit / service, including time estimates. In addition, all budgeted costs and staffing levels for Fiscal Year 25-26 were entered into Matrix Consulting Group’s analytical software model.
• Cost Analysis: The full cost of providing each service included in the analysis was established.
INTRODUCTION AND EXECUTIVE SUMMARY
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 2
• Review and Approval of Results with City Staff: Department management has reviewed and approved these documented results.
A more detailed description of user fee methodology and legal and policy considerations are provided in subsequent chapters of this report.
SUMMARY OF RESULTS
The detailed documentation of this study will show an over-collection for some fees (on a per unit basis) and an undercharge for most others. The results of this analysis will provide the City with guidance on how to right-size their fees to ensure that each service unit is set at an amount that does not exceed the full cost of providing that service. The display of the cost recovery figures shown in this report are meant to provide a basis for policy development discussions among City Councilmembers and City staff and do not represent a recommendation for where or how the City Council should act. The setting of the “rate” or “price” for services, whether at full cost recovery or lower, is a policy decision to be made only by the City Council with input from City staff and the community.
CONSIDERATIONS FOR COST RECOVERY POLICY AND UPDATES
The Matrix Consulting Group recommends that the City use the information contained in this report to discuss, adopt, and implement a formal Cost Recovery Policy, including a mechanism for the annual update of fees for service.
ADOPT A FORMAL COST RECOVERY POLICY
The Government Finance Officers Association’s (GFOA) best practices for Establishing Government Charges and Fees states that governmental entities should adopt formal policies regarding charges and fees which include the jurisdiction’s intention to recover the full cost or partial costs of providing services, sets forth circumstances under which the jurisdiction might set a charge for fee at less than or more than 100% of full cost, and outlines the considerations that might influence the jurisdiction’s pricing decision.
The Matrix Consulting Group strongly recommends that the Council adopt a formalized, individual cost recovery policy for each service area included in this Study. Whenever a cost recovery policy is established at less than 100% of the full cost of providing services, a known gap in funding is recognized and may then potentially be recovered through other revenue sources. The Matrix Consulting Group considers a formalized cost recovery policy for various fees for service an industry Best Management Practice.
ADOPT AN ANNUAL FEE UPDATE / INCREASE MECHANISM
GFOA best practices for Establishing Government Charges and Fees states that governmental entities should review and update charges and fees periodically based on factors such as the impact of inflation, other cost increases, adequacy of cost recovery, use of services, and the competitiveness of current rates to avoid large infrequent fee increases.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 3
The purpose of a comprehensive update is to completely revisit the analytical structure, service level estimates, and assumptions, and to account for any major shifts in cost components or organizational structures that have occurred since the City’s previous analysis. It’s recommended that the City establish a practice of conducting comprehensive analyses every five to seven years, as this practice captures any changes to organizational structure, processes, and any new service areas.
In between comprehensive updates, the City should establish a practice to utilize published industry economic factors, such as Consumer Price Index (CPI) or other regional factors, to update the cost calculations established in the Study on an annual basis.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 4
This section of the report is intended to provide an overview of the legal rules and regulations that govern what is considered a fee for service, how those fees can be calculated, general principles, philosophies, and general policy considerations for setting fees for service.
LEGAL FRAMEWORK
A “user fee” is a charge for service provided by a governmental agency to a public citizen or group.
California has several Government Codes and Propositions that regulate fees for service, with the purpose of ensuring that fees are reasonable and justified. The most prominent and relevant of these includes:
• Proposition 26: Passed in 2010, specifically outlined the difference between a fee and a tax and dictates that fees must be directly related to a service and cannot exceed the reasonable cost of that service.
• Government Code § 50076: clarifies that fees for service costs are not special taxes and do not need voter approval.
• Government Code § 65104: gives local governments the authority to charge planning and zoning fees to recover processing costs.
When determining fees for service it is important to ensure there is a direct benefit – the service is provided directly to the payer, and that it is cost based, and does not exceed the reasonable cost of providing the service.
EXCEPTIONS TO THE RULE
While Proposition 26 defines what constitutes a user fee, and how those fees can be determined, it also provides a key exception for fees charged for facility or property rentals. This exception outlines that fees for use of government property (e.g., renting public buildings, parks, or event spaces) are voluntary transactions. Therefore, governments can charge market-based rental fees for these services.
GENERAL PRINCIPLES AND PHILOSOPHIES REGARDING USER FEES Local governments are providers of many types of general services to their communities. While all services provided by local government are beneficial to constituents, some services can be classified as globally beneficial to all citizens, while others provide more of a direct benefit to a specific group or individual. The following table provides examples of services provided by local government within a continuum of the degree of community benefit received:
LEGAL FRAMEWORK
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 5
TABLE 2: SERVICES IN RELATION TO BENEFIT RECEIVED
Funding for local government is obtained from myriad revenue sources such as taxes, fines, grants, special charges, user fees, etc. In recent years, alternative tax revenues, which typically offset subsidies for services provided to the community, have become increasingly limited. These limitations have caused increased attention on user fee activities as a revenue source that can offset costs otherwise subsidized (usually) by the general fund. In Table 2, services in the “global community benefit” section tend to be funded primarily through voter-approved tax revenues. In the middle of the table, one typically finds a mixture of taxes, user fees, and other funding sources. Finally, in the “individual / group benefit” section of the table are the services provided by local government that are typically funded almost entirely by user fee revenue.
The following are two central concepts regarding the establishment of user fees:
v Fees should be assessed according to the degree of individual or private benefit gained from services. For example, the processing and approval of a land use or building permit will generally result in monetary gain to the applicant, whereas Police services and Fire Suppression are examples of services that are essential to the safety of the community at large. v A profit-making objective should not be included in the assessment of user fees. In fact, California laws require that the charges for service be in direct proportion to the costs associated with providing those services. Once a charge for service is assessed at a level higher than the actual cost of providing a service, the term “user fee” no longer applies. The charge then becomes a tax subject to voter approval.
Therefore, it is commonly accepted that user fees are established at a level that will recover up to, and not more than, the cost of providing a particular service.
GENERAL POLICY CONSIDERATIONS REGARDING USER FEES
Undoubtedly, there are programs, circumstances, and services that justify a subsidy from a tax-based or alternative revenue source. However, it is essential that jurisdictions prioritize the use of revenue sources for the provision of services based on the continuum of benefit received. "Global" Community Benefit
•Police
•Park Maintenance
•Fire Suppression
"Global" Benefit and an
Individual or Group Benefit
•Recreation / Community
Services
•Fire Prevention
Individual or Group Benefit
•Building Permits
•Planning and Zoning
Approval
•Engineering Development
Review
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 6
Within the services that are typically funded by user fees, the Matrix Consulting Group recognizes several reasons why City staff or City Council may not advocate the full cost recovery of services. The following factors are key policy considerations in setting fees at less than 100 percent of cost recovery:
• Limitations posed by an external agency. The State or an outside agency will occasionally set a maximum, minimum, or limit on the jurisdiction’s ability to charge a fee. Examples includes time spent copying and retrieving public documents and / or transportation permits. • Encouragement of desired behaviors. Keeping fees for certain services below full cost recovery may provide better compliance from the community. For example, if the cost of a permit for changing a water heater in a residential home is higher than the cost of the water heater itself, many citizens will avoid pulling the permit.
• Benefit received by user of the service and the community at large is mutual. Many services that directly benefit a group or individual equally benefit the community. Examples include Planning Design Review, historical dedications, and certain types of special events.
The Matrix Consulting Group recognizes the need for policies that intentionally subsidize certain activities. The primary goals of a User Fee Study are to provide a fair and equitable basis for determining the costs of providing services and ensure that the City complies with State law.
SUMMARY OF LEGAL RESTRICTIONS AND POLICY CONSIDERATIONS Once the full cost of providing services is known, the next step is to determine the “rate” or “price” for services at a level which is up to, and not more than, the full cost amount. The City Council is responsible for this decision, which often becomes a question of balancing service levels and funding sources. The placement of a service or activity within the continuum of benefit received may require extensive discussion and at times fall into a “grey area.” However, with the resulting cost of services information from a User Fee Study, the City Council can be assured that the adopted fee for service is reasonable, fair, and legal. Overall, city staff has reviewed all fees for service in this analysis and where subsidies were identified, they recommended increases where appropriate to reduce the deficit; and where overrecoveries were identified, reduced the fee to comply with the law.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 7
The Matrix Consulting Group utilizes a cost allocation methodology commonly known and accepted as the “bottom-up” approach to establishing User Fees. The term means that several cost components are calculated for each fee or service. These components then build upon each other to comprise the total cost for providing the service. The following chart describes the components of a full cost calculation:
The following subsections discuss the two components of the basis of the full cost.
TIME ESTIMATION
Utilization of time estimates is a reasonable and defensible approach, especially since experienced staff members who understand service levels and processes unique to the City developed these estimates.
The project team worked closely with City staff in developing time estimates with the following criteria:
• Estimates are representative of average times for providing services. Extremely difficult or abnormally simple projects are not factored in the analysis.
• Estimates reflect the time associated with the position or positions that typically perform a service. • Estimates are reviewed by the project team for “reasonableness” against their experience with other agencies.
• Estimates were not based on time in motion studies, as they are not practical for the scope of services and time frame for this project.
• Estimates match the current or proposed staffing levels to ensure there is no over-allocation of staff resources to fee and non-fee related activities.
The Matrix Consulting Group agrees that while the use of time estimates is not perfect, it is the best alternative available for setting a standard level of service on which to base a jurisdiction’s fees for service and meets the requirements of California law.
The alternative to time estimating is actual time tracking, often referred to billing on a “time and materials” basis. Except in the case of anomalous or very large and complex projects, Matrix Consulting Group believes this approach to not be cost effective or reasonable for the following reasons:
TIME ASSUMPTION
(by position)
FULLY BURDENED
HOURLY RATE Total Cost
USER FEE STUDY METHODOLOGY
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 8
• Accuracy in time tracking is compromised by the additional administrative burden required to track, bill, and collect for services in this manner.
• Additional costs are associated with administrative staff’s billing, refunding, and monitoring deposit accounts.
• Customers often prefer to know the fees for services in advance of applying for permits or participating in programs.
• Departments can better predict revenue streams and staff needs using standardized time estimates and anticipated permit volumes.
Situations arise where the size and complexity of a given project warrants time tracking and billing on a “time and materials” basis. The Matrix Consulting Group has recommended taking a deposit and charging Actual Costs for such fees as appropriate and itemized within the current fee schedule.
FULLY BURDENED HOURLY RATES
The fully burdened hourly rates calculated through this study include the following components:
• Salaries: FY25-26 Budgeted salaries were utilized and consolidated at the positional level. • Benefits: FY25-26 Budgeted benefits were utilized and consolidated at the positional level. • Productive Hours: Based on San Juan Bautista’s current personnel system rules, working or productive hours were calculated. This means taking the starting total working hours and reducing the hours by vacation, sick, holidays, training, and administrative leave, based on each bargaining unit
• Departmental / Divisional Overhead: This captures any internal service charges or operating supply costs, such as vehicles, supplies, etc.
• Citywide Overhead: This captures support provided by the City Council, City Manager, City Clerk, City Attorney, Finance, and Human Resources. The costs are based on the Citywide Cost Allocation Indirect Rate (provided under separate cover).
Together these components result in the generation of fully burdened hourly rates by position / classification and / or department / division. These rates were multiplied by the time assumptions to calculate the full cost of services noted in this report.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 9
The motivation behind a cost of services (User Fee) analysis is for City Council and Departmental staff to maintain services at a level that is both accepted and effective for the community and to maintain control over the policy and management of these services.
It should be noted that the results presented in this report are not a precise measurement. In general, a cost-of-service analysis takes a “snapshot in time,” where a fiscal year of financial and operational information is utilized. Changes to the structure of fee names, along with the use of time estimates, allow only for a reasonable projection of subsidies and revenue. Consequently, City Council and Department staff should rely conservatively upon these estimates to gauge the impact of implementation going forward.
Discussion of results in the following chapters is intended as a summary of extensive and voluminous cost allocation documentation produced during the Study. Each chapter will include detailed cost calculation results for each fee including the following:
• Modifications: discussions regarding any proposed revisions to the current fee schedule, including elimination or addition of fees.
• “Per Unit” Results: comparison of the full cost of providing each unit of service to the current fee for each unit of service (where applicable).
The full analytical results were provided to City staff under separate cover from this summary report.
RESULTS OVERVIEW
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 10
The Building Department is responsible for accepting applications, conducting plan reviews, coordinating, conducting inspections, and issuing permits. The Building Department contracts with 4Leaf to provide Building permit support, review, and inspection services and ensure compliance with California Building Code. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with the Building Department.
FEE SCHEDULE MODIFICATIONS
In discussions with City staff, the following modifications were proposed to the current fee schedule:
• New Fees: Staff proposed the addition of the following fees, to capture services already provided but not codified or new services being provided:
o ‘C&D Review’ category and fee
o Technology & Long Range-Planning Surcharges
o Mechanical, Electrical, and Plumbing Permit Issuance fees • Modified Fees: Staff proposed the modification of the Mechanical, Electrical, and Plumbing permits to include more standalone fees to better reflect the services offered by the City.
The noted modifications ensure that the proposed fee schedule more accurately reflects the services provided by Building staff.
DETAILED RESULTS
The Building Department collects fees for C&D Reviews, investigations, building valuation-based fees, remodels, residential window / door replacement permits, pool or spa remodels, combo permits, photovoltaic, administrative fees, reinspection, permit reactivations, temporary certificates of occupancies, surcharges, & Mechanical, Electrical, and Plumbing permits, . The total cost calculated for each service includes direct staff costs, Divisional, Departmental, and Citywide overhead. The following table details the fee name, current fee, total cost, and the difference for each service offered.
TABLE 3: TOTAL COST PER UNIT RESULTS – BUILDING
Fee Name Current Fee Total Cost Difference
Trade Permits in Conjunction with Building Permit
Electrical Sub-Permit 20% 15% 5%
Plumbing Sub-Permit 17% 15% 2%
Mechanical Sub-Permit 18% 15% 3%
Plan Review Fees
Structural and Architectural Plan Review 65% 65% 0%
Plumbing/Electrical/Mechanical Plan Review 55% 50% 5%
Master Plan Verification Review (subdivisions) 25% 25% 0%
BUILDING
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 11
Fee Name Current Fee Total Cost Difference
C&D Review
C&D Review New $179 N/A
C&D Penalty (% of Valuation) New 3% N/A
Investigations
Investigations $1,000 $1,020 ($20)
Fees Assessed By Other Agencies
Fees Assessed By Other Agencies
Actual
Cost
Actual
Cost N/A
Building Permit Fee Table (Based on Total Valuation)
$1.00 to $500 $23.50 $147.00 ($123.50)
$501 to $2,000
For the first $500 $23.50 $147.79 ($124.29)
For each additional $100, or fraction thereof, to and
including $2,000 $3.05 $8.35 ($5.30)
$2,001 to $25,000
For the first $2,000 $69.25 $273.08 ($203.83)
For each additional $1,000, or fraction thereof, to and including $25,000 $14 $22 ($7.83)
$25,001 to $50,000
For the first $25,000 $391.25 $775.27 ($384.02)
For each additional $1,000, or fraction thereof, to and including $50,000 $10.10 $11.86 ($1.76)
$50,001 to $100,000
For the first $50,000 $643.75 $1,071.88 ($428.13)
For each additional $1,000, or fraction thereof, to and including $100,000 $7 $8 ($1.00)
$100,001 to $500,000
For the first $100,000 $993.75 $1,505.55 ($511.80)
For each additional $1,000, or fraction thereof, to and including $500,000 $5.60 $17.24 ($11.64)
$500,001 to $1,000,000
For the first $500,000 $3,233.75 $8,525.34 ($5,291.59)
For each additional $1,000, or fraction thereof, to and including $1,000,000 $4.75 $5.84 ($1.09)
$1,000,001 to $10,000,000
For the first $1,000,000 $5,608.75 $11,690.38 ($6,081.63) For each additional $1,000, or fraction thereof $3.15 $1.47 $1.68 $10,000,001 to $25,000,000
For the first $10,000,000 $33,958.75 $25,256 $8,702.75
For each additional $1,000, or fraction thereof $3.15 $0.47 $2.68 $25,000,001+
For the first $25,000,000 $81,208.75 $32,777 $48,431.46 For each additional $1,000, or fraction thereof $3.15 $0.23 $2.92 Miscellaneous Standalone Fees
Minimum Permit fee $119 $189 ($70)
Kitchen Remodel/Alteration - Non Structural $630 $657 ($27) Bathroom Remodel/Alteration - Non Structural $440 $657 ($217)
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 12
Fee Name Current Fee Total Cost Difference
Living Space Remodel/Alteration - Non Structural Valuation $657 N/A Powder Room Remodel/Alteration – Non Structural $330 $452 ($122) Residential Window / Door Replacement Permit
Up to 3 $109 $188 ($79)
4 to 10 $225 $324 ($99)
10+ $325 $411 ($86)
Residential Home Demolition Permit $480 $257 $223
Pool and/or Spa Remodel $520 $726 ($206)
Pool Demolition Permit $295 $295 $0
Detached Storage Shed - with no trades (not to exceed
250 sq. ft.) $350 $686 ($336)
Standard Residential Re-roof Permit $295 $408 ($113)
Combo Permits (2 Trades)
Heat Pump Water Heater $119 $452 ($333)
Photovoltaic Roof Mounted
Residential $320 $549 ($229)
Non-Residential $475 $783 ($308)
Additional Fees that May Apply
Inspections outside of normal business hours (Min. 4
hours)1 $167 $168 ($1)
Reinspection Fees $119 $182 ($63)
Inspections for which no fee is specifically indicated $119 $182 ($63) Additional plan review required by changes, additions or revisions to plans $141 $194 ($53)
Permit Reactivation $119 $120 ($1)
Request for Duplicate Plans $60 $89 ($29)
Temporary Certificate of Occupancy
(commercial/industrial only) $250 $295 ($45)
Surcharges
Technology Surcharge New 10% N/A
Advanced Planning (General Plan & Long Range
Planning) Maintenance Fee New 12% N/A
Electrical Permit - Standalone Fees
Permit Issuance New $120 N/A
Temporary Power Service
For a temporary service power pole or pedestal
including all pole or pedestal-mounted receptacle outlets and appurtenances Modified $171 N/A
Lighting Fixtures
Up to 20 Modified $68 N/A
Additional fixtures, each additional 20 Modified $102 N/A Electrical Services
For main services of 400 amps or less Modified $137 N/A For Sub-Panels of 200 amps or less Modified $137 N/A
Meter Pedestal Modified $137 N/A
1 Please note that normal business hours are based on the City's posted inspection schdule and may not coincide with City Hall's regular business hours.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 13
Fee Name Current Fee Total Cost Difference
Cell Tower:
Cell Tower Permit fee - includes plan check for 1st
and 2nd review Modified $526 N/A
Electrical Vehicle Charging
EVC - Residential Modified $214 N/A
EVC - Commercial Modified $566 N/A
Mechanical Permits
Permit Issuance New $120 N/A
Heating, Ventilation, and Air Conditioning (HVAC)
Residential - New Furnace and / or AC/Condenser Modified $429 N/A Residential - Replace / Relocate Furnace and / or
AC/Condenser Modified $68 N/A
Commercial - New Furnace and/or HVAC/Condenser Modified ValuationBased N/A
Commercial - Replace / Relocate - Furnace and/or
HVAC/Condenser Modified $167 N/A
Additional Fee Categories
Floor Furnace Modified $102 N/A
Wall Heater Modified $102 N/A
Boiler / Compressor Modified $68 N/A
Evaporative Cooler Modified $68 N/A
Ventilating Fan Modified $68 N/A
Hood Modified $137 N/A
Plumbing Permit
Permit Issuance New $120 N/A
Water Heater & Water Softener permitting fees
Tankless Water-heater Modified $68 N/A
Water heater replacement Modified $68 N/A
Electric water heater Modified $68 N/A
Water Softener Modified $68 N/A
Gas Line
Gas Line Replacement Modified $102 N/A
New Gas Line Modified $137 N/A
Waterline & Sewer Repipe
Repipe waterline Modified $102 N/A
Repipe from house to main waterline Modified $102 N/A
Repipe sewer Modified $102 N/A
Repipe from house to main sewer Modified $102 N/A
Unit Fee Schedule
For each plumbing fixture or trap or set of fixtures on one trap Modified $20 N/A
For each industrial waste pretreatment interceptor
including its trap and vent excepting kitchen-type grease interceptors functioning as fixture traps Modified $20 N/A For installation, alteration, or repair of water piping and/or water treating equipment, each Modified $20 N/A
For repair or alteration of drainage or vent piping,
each fixture Modified $20 N/A
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 14
While a large portion of the fees offered by building are modified, the majority of the remaining fees administered by the Building Department under-recover for its services. The largest under recovery is in relation to the valuation-based fees, specifically the ‘$1,000,001 to $10,000,000’ base fee at $6,081.63.
For Permits outside the Building Permit Fee Table (Based on Total Valuation) category, the most significant deficit is in relation to the ‘Detached Storage Shed - with no trades (not to exceed 250 sq. ft.)’ under the Miscellaneous Standalone Fees category at $336. The smallest under recovery is in relation to the ‘Inspections outside of normal business hours (Min. 4 hours)’ fee and the ‘Permit Reactivation’ fee under the Additional Fees that May Apply category at $1.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 15
The Code Enforcement Department is responsible for ensuring compliance with the City’s health, safety, nuisance abatement, and zoning code. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with the Code Enforcement Department.
FEE SCHEDULE MODIFICATIONS
In discussions with City staff, similar to planning, the City created a new code enforcement fee schedule and codified the fines and penalties in the City’s municipal code. The noted modifications ensure that the proposed fee schedule more accurately reflects the services provided by Code Enforcement staff.
DETAILED RESULTS
The Code Enforcement Department collects fees for Administrative Penalties, Notices, Abatements, Hearings, and inspection fees. The following table details the fee name, current fee, total cost, and the difference for each service offered.
TABLE 4: TOTAL COST PER UNIT RESULTS – CODE ENFORCEMENT Fee Name Current Fee Total Cost Difference
Administrative Penalties
Nuisance Violation
First Violation $100 $100 $0
Second Violation $200 $200 $0
Each Additional Violation $500 $500 $0
Local Building and Safety Codes Violation
First Violation $130 $130 $0
Second Violation $700 $700 $0
Each Additional Violation $1,300 $1,300 $0
Cannabis Related Violation
Violation $1,000 $1,000 $0
Notices
Notice of Violation New $987 N/A
Notice to Abate a Public Nuisance New $987 N/A
Post-Deprivation Notice New $1,036 N/A
Stop Work Notice New $641 N/A
Unsafe to Occupy New $641 N/A
Vacancy New $493 N/A
Notice of Refusal to Issue Permits New $497 N/A
Release of Notice of Violation New $690 N/A
Recorded with the San Benito County Recorder
Notice of Noncompliance New $518 N/A
Notice of Pendency New $518 N/A
Abatement
CODE ENFORCEMENT
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 16
Fee Name Current Fee Total Cost Difference
Abatement at City Expense Actual Cost Actual Cost N/A
Notice of Final Disposition Actual Cost Actual Cost N/A Hearing
Lien Hearing Actual Cost Actual Cost N/A
Administrative Hearing Actual Cost Actual Cost N/A
Code Enforcement
Hourly Rate $105 $172 ($67)
Re-Inspection Fees $105 $225 ($120)
Of the fees charged by Code Enforcement that are not penalties, about half are new, and a couple are charged at actual cost. All of the remaining fees are under recovery for their services. The largest under recovery is for ‘Reinspection Fees’ under the Code Enforcement category at $120. The smallest underrecovery is for the ‘Hourly Rate’ fee under the Code Enforcement category at $67.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 17
The City contracts with MNS for development engineering services, which covers services such as map checks, encroachments, building review, etc. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with Engineering.
FEE SCHEDULE MODIFICATIONS
Currently, all engineering services are charged on a time-and-material basis, and no services are codified in a published fee schedule. Through this process, the City wanted to codify engineering-related fees on a fee schedule, even if the majority of them are deposit-based fees.
DETAILED RESULTS
The Engineering Division collects fees for subdivision map checks, certificate of compliance, encroachment permits, improvement plan check/inspections, oversize transportation permits, and engineering plan checks. The following table details the fee name, current fee, total cost, and the difference for each service offered.
TABLE 5: TOTAL COST PER UNIT RESULTS – ENGINEERING
Fee Name Current Fee Total Cost Difference
Permit Issuance New $89 N/A
Subdivision Map Check New $1,000 N/A
Final Map New $5,000 N/A
Parcel Map New $4,000 N/A
Certificate of Compliance (Lot Line Adjustment, Lot Merger) New $1,000 N/A Encroachment Permit and Improvement Plan
Check/Inspection New 3% N/A
Annual Utility Encroachment Permit New $1,326 N/A
Minor Encroachment Permits (Residential Driveway, Pods, etc.) New $561 N/A
Engineering Division Plan Check
Includes Storm Water Review, Up to $300,000
valuation $100 $247 ($147)
Over $300,000 valuation $300 $741 ($441)
The majority of the fees charged by Engineering are new, but of the remaining fees, they all under-recover for their services. The largest under recovery is in relation to the ‘Engineering Division Plan Check’ fees, specifically the ‘Over $300,000 valuation’ fee at $441. The smallest under recovery is in relation to the ‘Engineering Division Plan Check’ fees, specifically the ‘Includes Storm Water Review, Up to $300,000 valuation’ fee at $147.
ENGINEERING
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 18
The Planning Department is responsible for facilitating urban growth/sphere of influence planning, oversight over historic preservation, managing the master plan, execution of housing programs and regulatory updates, and updating the zoning and ADU ordinances. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with the Planning Department.
FEE SCHEDULE MODIFICATIONS
In discussions with City staff, the entire Planning fee schedule was recreated to better reflect the different types of services that can be offered by the City. The City’s current fee schedule was extremely outdated, so the goal of this analysis was to modernize it while also adding all potential service fees.
DETAILED RESULTS
The Planning Department collects fees for a wide variety of permits, some include administrative time extensions, annexations, appeals, conditional use permits, environmental fees, film permits, general plan amendments, occupation permits, lot line adjustments, SB9s, SB330s, sign permits, tentative parcel maps, tentative tract maps, tree removals, variance requests, zoning, and plan checks. The total cost calculated for each service includes direct consultant costs, Departmental, and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service offered.
TABLE 6: TOTAL COST PER UNIT RESULTS – PLANNING
Fee Name Current Fee Total Cost Difference
Administrative Time Extension
30% of
Application $885 N/A
Annexation $5,250 $16,000 ($10,750)
Appeals
Appeal, Planning Commission $525 $7,000 ($6,475)
Appeal, All others $525 $7,000 ($6,475)
Amendment / Modification New 50% N/A
Architectural and Site Review:
Commercial / Industrial / Wireless or
Miscellaneous New $7,250 N/A
Residential New $6,454 N/A
Business License Fee New $204 N/A
Conditional Use Permit $1,575 $7,000 ($5,425)
Conditions of Approval - Mitigation Monitoring New $1,000 N/A Hearing Continuation Request by Applicant New $1,362 N/A Development Agreement New $5,000 N/A
Environmental
Categorical Exemption $262.50 $845 ($582.50)
PLANNING
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 19
Fee Name Current Fee Total Cost Difference
Initial Study/ND/MND, non-complex project
(Staff Review) New $2,000 N/A
EIR/MND/Initial Study (Consultant Contract)
Staff +
Consultant Cost
Staff +
Consultant
Cost N/A
EIR/MND/Initial Study (Peer Review of
Applicant Prepared EIR/ND/MND/Initial Study)
Staff +
Consultant Cost
Staff +
Consultant
Cost N/A
Planning Commission Extension New $2,476 N/A
Film Permit $159 $379 ($220)
General Plan Amendment $3,675 $16,000 ($12,325)
General Plan Text Amendment New $13,000 N/A
Historic Resources Review (including demolition
/ significant alteration)
Administrative New $4,067 N/A
Commission New $7,000 N/A
Evaluation New
Actual
Cost N/A
Home Occupation Permit
Business License
Fee $499 N/A
Lot Line Adjustment / Merger $525 $5,340 ($4,815)
Miscellaneous Planning Review or Research New $159 N/A
Mobile Home Rent Review New $5,340 N/A
Planning Inspection / Review New $159 N/A
Planned Unit Development $5,250 $2,000 $3,250
Pre-Application Review New $3,590 N/A
Public Noticing Fee New
Actual
Cost N/A
SB9 Urban Lot Split New $2,000 N/A
SB330 Application New $7,091 N/A
Short Term Rental Program
Initial Application
Fire Safety Inspection $116 $131 ($15)
Building Code inspections $119 $131 ($12)
Application $376 $1,383 ($1,007)
Hourly Inspection $611 $1,000 ($389)
Sign Permit $157.50 $726 ($568.50)
Sign Program (2 or more signs) New $1,000 N/A
Temporary Use Permit (standard) New $2,635 N/A
Tentative Parcel Map (up to 4 lots) $2,625 $5,000 ($2,375) Tentative Tract Map (5 or more lots) $5,250 $7,000 ($1,750) Tree Removal Permit $25 $487 ($462)
Variance Request $1,575 $2,000 ($425)
Zoning Text / Map / Ordinance Amendment New $16,000 N/A Zoning Clearance Letter New $159 N/A
Zoning Verification Letter New $238 N/A
Any Other Application / Entitlement Not Listed New $1,000 N/A
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 20
Fee Name Current Fee Total Cost Difference
Planning Division Plan Check
Up to $100,000 valuation New $487 N/A
Over $100,000 valuation New $965 N/A
Affordable Housing Project / Agreement New $2,000 N/A
Complex Project New $8,000 N/A
Technology Surcharge New 10% N/A
While a large majority of the fees administered by the Planning Department are new and therefore there is no ability to judge under- or over-recovery, of the remaining fees, nearly all of them under-recover for their services. The largest deficit is in relation to the ‘General Plan Amendment’ deposit at $12,325.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 21
The Recreation Department is responsible for administering park and field rentals, offering programming activities, and collaborating with the City’s other departments on special events programming. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with the Recreation Department.
FEE SCHEDULE MODIFICATIONS
In discussions with City staff, no fees were removed, and fees associated with specific rentals, such as BBQ Pit or library meeting or alcohol surcharges, were added, along with special event fee expansions for additional inspections, staff support, and vendor fees. The proposed modifications ensure that the fee schedule more accurately reflects the services provided by Recreation staff.
DETAILED RESULTS
Fees evaluated include park permits, field rentals, special events, and rentals. The total cost calculated for each service includes direct staff costs and Division and Citywide overhead. The following table details the fee name, current fee, total cost, and the difference for each service offered.
TABLE 7: TOTAL COST PER UNIT RESULTS – RECREATION
Fee Name Current Fee Total Cost Difference
Parks and Recreation Fees
City Park Permit
Resident $100 $234 ($134)
Other $250 $234 $16
BBQ Pit / Bench Area New $27 N/A
Baseball Field Rental New $49 N/A
Yard Sale Permit $10 $38 ($28)
Refund or Cancellation Processing Fees New $51 N/A
Background Check Fees New Actual Cost N/A
Special Event/Activities
Non Profits:
No street blockage, $75 $1,691 ($1,616)
Organizations: No street blockage or
blockage of side streets, up to one block. $100 $2,032 ($1,932) Street blockage of Second, Third or Fourth
Streets and side streets between Franklin &
Muckelemi, and more than 1,000 people $200 $2,372 ($2,172) Private Promoter Organizations:
No street blockage, $250 $1,691 ($1,441)
Organizations: No street blockage or
blockage of side streets, up to one block. $400 $2,032 ($1,632) Street blockage of Second, Third or Fourth
Streets and side streets between Franklin &
Muckelemi, and more than 1,000 people $800 $2,372 ($1,572)
RECREATION
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 22
Fee Name Current Fee Total Cost Difference
Additional Inspection New $95 N/A
Encroachment Permit New
See PW Fee
Schedule N/A
PW Blockade Materials Actual Cost Actual Cost N/A
PW Staff Time New $95 N/A
Vendor Fee
Single Event New $126 N/A
Multiple Events / Annual New $294 N/A
Food Truck Vendor Fee:
Single Event New $168 N/A
Multiple Events / Annual New $336 N/A
Events that Require Alcohol New 15% N/A
Alcohol License Processing Fee New $168 N/A
Community Hall Rental
City Resident / County Resident - (Mon-Sunday) $650 $843 ($193) Non-Resident $850 $843 $7
Local City & County Non-Profits $0 $843 ($843)
Damage Deposit $500 $500 $0
Cleaning Deposit $200 $250 ($50)
Events that Require Alcohol New 15% N/A
Alcohol License Processing Fee New $168 N/A
Library Rental
Meeting Room Rental New $59 N/A
Full Library Rental (Closed Hours Only) New $176 N/A
Damage Deposit $500 $500 $0
Cleaning Deposit $200 $250 ($50)
Nearly all of the fees administered by the Recreation Department under-recover for the services. they fund The largest deficit is in relation to the special events fees charged to Non-Profits. These fees are traditionally subsidized even though there is no price differential. The smallest under-recovery is for the ‘Yard Sale Permit’ fee under the Recreation Fees category at $28. While Recreation fees generally underrecover, these fees differ in that they’re based on what the market can bear and, as such, do not have to be set at the cost of the service, but rather at the market rate. As such, over-recoveries need not be reduced based on service costs.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 23
As part of the Cost of Services (User Fee) study for the City of San Juan Bautista, Matrix Consulting Group conducted a comparative survey of user fees. The City identified seven municipalities to be included in the comparative survey: City of Biggs, Town of Colma, City of Del Rey Oaks, City of Gonzales, City of Lakeport, City of Rio Dell, and the City of Rolling Hills. The project team then reviewed public documents (i.e., agenda items, staff reports, budgets, fee schedules, and ordinances) and or contacted jurisdictions to get comparative information.
While this full report provides the City with a reasonable estimate and understanding of the true costs of providing services, many jurisdictions also wish to benchmark themselves against other comparable jurisdictions to understand the local “rates” for comparable services. This type of comparative analysis allows for the City to assess what types of changes in fee levels their community can bear. However, benchmarking does not provide adequate information regarding the relationship of other jurisdictions’ costs to their fees (i.e., policy decisions to subsidize, cost recovery goals, etc.). To contextualize this portion of the analysis, the project team provided economic and recency factors for the comparable jurisdictions.
The following sections detail various factors to consider when reviewing comparative survey results, as well as graphical comparisons of current fees and total calculated costs for various permits issued or services provided by the City.
ECONOMIC FACTORS
To provide additional context to the comparative survey information, the project team collected economic factors for the jurisdictions included. Three important economic factors to consider when comparing fees across multiple jurisdictions are: population, budget, and workforce size. These factors can impact how and when fees are administered, as a jurisdiction with a smaller population may choose to not charge a fee, or a smaller workforce size may inhibit their ability to administer a fee.
The following tables rank each jurisdiction from smallest to largest for each of these economic factors:
TABLE 8: RANKING OF JURISDICTIONS BY POPULATION
Jurisdiction Population2
Town of Colma 1,411
City of Del Rey Oaks 1,546
City of Rolling Hills 1,677
City of Biggs 1,973
San Juan Bautista 2,078
City of Rio Dell 3,232
City of Lakeport 5,026
City of Gonzales 8,434
2 California Finance estimates as of 1/1/2025 were used to determine each jurisdiction’s population.
APPENDIX – COMPARATIVE SURVEY
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 24
TABLE 9: RANKING OF JURISDICTIONS BY CITYWIDE TOTAL BUDGET Jurisdiction FY25-26 Budget3
City of Rolling Hills $3,930,122
City of Del Rey Oaks $4,808,3004
San Juan Bautista $5,593,830
City of Biggs $8,079,153
City of Rio Dell $17,374,056
Town of Colma $24,920,620
City of Lakeport $37,289,272
City of Gonzales $37,598,401
TABLE 10: RANKING OF JURISDICTIONS BY FTE
Jurisdiction FY25-26 Authorized FTE
City of Rolling Hills 7.00
City of Biggs 10.00
City of Del Rey Oaks 15.004
San Juan Bautista 18.50
City of Rio Dell 23.05
Town of Colma 50.40
City of Lakeport 56.00
City of Gonzales 57.00
When compared to the surveyed jurisdictions, the City of San Juan Bautista ranks near the bottom in terms of population, budget, and staffing.
RECENCY FACTOR
While the above comparative information can provide some perspective when comparing San Juan Bautista’s fees with those of surveyed jurisdictions, other key factors to consider include when a jurisdiction’s fee schedule was last updated and when the last comprehensive analysis was conducted.
It is important to note that even though jurisdictions may have conducted recent fee studies, their fees are not always adopted at full cost recovery. The comparative results show only the adopted fee for the surveyed jurisdiction, not necessarily the full cost of the comparable service.
The following tables detail when each surveyed jurisdiction last conducted a fee analysis and when they last updated their fee schedule:
TABLE 11: LAST FEE SCHEDULE UPDATE
Jurisdiction Response
City of Biggs 2019
City of Del Rey Oaks 2025
City of Gonzales 2025
City of Lakeport 2024
3 To ensure appropriate comparisons, full operating budget (all funds) has been used for all jurisdictions. 4 As 2025/2026 FTE was not available, we utilized FY 2024/2025 budget and FTE.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 25
Jurisdiction Response
City of Rio Dell 2025
City of Rolling Hills 2022
Town of Colma 2024
TABLE 12: LAST FEE STUDY CONDUCTED
Jurisdiction Response
City of Biggs 2009
City of Del Rey Oaks 2025
City of Gonzales N/A
City of Lakeport 2024
City of Rio Dell N/A
City of Rolling Hills N/A
Town of Colma 2019
About three of the surveyed jurisdictions have published an updated fee schedule within the last year.
However, the City of Lakeport and the Town of Colma updated their fee schedules in 2024, the City of Rolling Hills updated its fee schedule in 2022, and the City of Biggs updated its fee schedule in 2019.
Additionally, two of the jurisdictions have conducted a fee study within the last five years.
ADDITIONAL FACTORS
Along with keeping the statistics outlined in the previous sections in mind, the following issues should also be noted regarding the use of market surveys in the setting of fees for service:
• Cost Recovery Factors: Each jurisdiction and its fees are different, and many are not based on the actual cost of providing services, as various policy decisions may subsidize services. • Fee Variance Factors: A fee with the same name may encompass different types of services or activities across jurisdictions. Variability may stem from differences in service delivery models (e.g., in-house vs. contracted), the scope of work included under the fee, and staffing configurations, all of which can influence how indirect and overhead costs are allocated.
In addition to the issues noted, market surveys can also risk creating a confusing excess of data that obscures rather than clarifies policy issues. Because each jurisdiction is different, the Matrix Consulting Group recommends using the market comparison of fees as a secondary decision-making tool, rather than the primary method for determining an acceptable price point for services.
COMPARATIVE SURVEY RESULTS
As part of this study, the project team conducted a survey of how the City’s current user fees and calculated full costs compare to other identified jurisdictions. The following subsections provide a comparative look at several fee-related services offered by the City versus those of the surveyed jurisdictions.
WATER HEATER REPLACEMENT
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 26
San Juan Bautista charges currently charges $69 for a Water Heater Replacement and through this study, the full cost was calculated at $188. The following graph shows how San Juan Bautista's full cost compares to the surveyed jurisdictions.
The current fee is below the jurisdictional average of $142, while the calculated full cost is above it. The City’s calculated full cost is most comparable to the City of Gonzales's fee of $158. City of Biggs has the highest fee at $234, while City of Rio Dell has the lowest fee at $49.
RESIDENTIAL EV CHARGER (VALUATION $7,000)
Building currently charges a fee of $247 for a Residential EV Charger Valued at $7,000. Through this study, the project team calculated the full cost of this service to be $710. The following graph shows how San Juan Bautista's current fee and full cost compare with those of the surveyed jurisdictions. $0
$50
$100
$150
$200
$250
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling
Hills
Water Heater Replacement
Fee Average
$0
$200
$400
$600
$800
$1,000
$1,200
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling
Hills
Residential EV Charger
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 27
San Juan Bautista's current fee is below the jurisdictional average of $453, while the calculated full cost is above the average. The current fee is most comparable to the City of Del Rey Oaks' fee of $170. The City of Rolling Hills has the highest fee at $1,006, while the City of Rio Dell has the lowest fee at $116.
RESIDENTIAL SOLAR
Building currently charges a fee of $320 for plan checking and inspecting a Residential Photovoltaic system. Through this study, the project team calculated the full cost of this service to be $549. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are below the jurisdictional average of $607. The current fee is most comparable to the City of Del Rey Oaks's fee of $298, whereas the calculated full cost is most comparable to the City of Rolling Hills’ fee of $450. The City of Biggs has the highest fee at $1,826, while the City of Rio Dell has the lowest at $104. $0
$500
$1,000
$1,500
$2,000
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
Residential Solar
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 28
KITCHEN REMODEL (VALUATION $20,000)
Building currently charges a fee of $630 for a Kitchen Remodel valued at $20,000. Through this study, the project team calculated the full cost of this service to be $657. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are below the jurisdictional average of $1,139. Both are most comparable to the City of Gonzales' fee of $740. The City of Rolling Hills has the highest fee at $2,330, while the City of Rio Dell has the lowest fee at $330.
NEW SINGLE-FAMILY HOME ($450,000 VALUATION)
Building currently charges a fee of $5,222 for a new single-family home valued at $450,000. Through this study, the project team calculated the full cost of this service to be $12,967. The following graph shows how San Juan Bautista's current fee and full cost compare with those of the surveyed jurisdictions.
San Juan Bautista's current fee is below the jurisdictional average of $10,619, while the full cost is above the average. The current fee is most comparable to the City of Gonzales's fee of $5,621. The calculated $0
$500
$1,000
$1,500
$2,000
$2,500
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
Kitchen Remodel
Fee Average
$0
$5,000
$10,000
$15,000
$20,000
$25,000
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
New Single-Family Home
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 29
full cost is most comparable to the City of Del Rey Oaks’ fee of $13,770. The City of Rolling Hills has the highest fee at $21,910, while the City of Biggs has the lowest fee at $4,368.
NEW COMMERCIAL ($1,000,000 VALUATION)
Building currently charges a fee of $9,254 for a New Commercial valued at $1,000,000. Through this study, the project team calculated the full cost of this service to be $19,289. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
San Juan Bautista's current fee is below the jurisdictional average of $18,746, while the full cost is above the average. The current fee is most comparable to the City of Biggs's fee of $9,531. The calculated full cost is most comparable to the City of Rio Dell’s fee of $16,500. The City of Rolling Hills has the highest fee at $44,107, while the City of San Juan Bautista has the lowest fee at $9,531.
COMMERCIAL TENANT IMPROVEMENT ($150,000 VALUATION)
Building currently charges a fee of $2,450 for Commercial Tenant Improvement valued at $150,000.
Through this study, the project team calculated the full cost of this service to be $4,433. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions. $0
$10,000
$20,000
$30,000
$40,000
$50,000
San Juan
Bautista
Current Fee
San Juan
Bautista Total
Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of Rolling
Hills
New Commercial
Fee Average
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
San Juan
Bautista
Current Fee
San Juan
Bautista Total
Cost
City of
Gonzales
City of Biggs City of Rio DellCity of Del Rey
Oaks
City of Rolling
Hills
Commercial TI
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 30
Both San Juan Bautista's current fee and full cost are below the jurisdictional average of $4,704. The current fee is most comparable to the City of Rio Dell's fee of $2,475. The City of Rolling Hills has the highest fee at $9,803, while the City of Gonzales has the lowest fee at $1,472.
RESIDENTIAL DEMOLITION PERMIT
Building currently charges a fee of $480 for a Residential Demolition Permit. Through this study, the project team calculated the full cost of this service to be $257. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are above the jurisdictional average of $167. The current fee is most comparable to the City of Gonzales's fee of $300. The calculated full cost is most comparable to the City of Biggs’ fee of $234. The City of San Juan Bautista has the highest fee at $480, while the City of Rio Dell has the lowest fee at $99.
FINAL MAP
San Juan Bautista currently charges a different deposit for a Final Map as needed. Through this study, the project team calculated the full cost of this service to be $5,000. The following graph shows how San Juan Bautista's full cost compares with that of the surveyed jurisdictions. $0
$100
$200
$300
$400
$500
$600
San Juan
Bautista
Current Fee
San Juan
Bautista Total
Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of Rolling
Hills
Residential Demo Permit
Fee Average
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
Town/City
of Colma
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Lakeport
Final Map
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 31
The full cost of $5,000 is above the jurisdictional average of $2,514. The City’s calculated full cost is most comparable to the City of Gonzales's fee of $5,000. The City of Gonzales has the highest fee at $5,000, while the City of Biggs has the lowest fee at $500.
DRIVEWAY PERMIT
San Juan Bautista does not currently have a fee for a Driveway Permit, as this is a new fee. Through this study, the project team calculated the full cost of this service to be $561. The following graph shows how San Juan Bautista's full cost compares to the surveyed jurisdictions.
The full cost of $561 is above the jurisdictional average of $266. The full cost is most comparable to the City of Lakeport's fee of $696. The City of Lakeport has the highest fee at $696, while the City of Biggs has the lowest fee at $30.
CONDITIONAL USE PERMIT (CUP)
Planning currently charges a fee of $1,575 for a Conditional Use Permit. Through this study, the project team calculated the full cost of this service to be $7,000. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions. $0
$200
$400
$600
$800
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
City of
Lakeport
Driveway Permit
Fee Average
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total
Cost
City of
Gonzales
Town of
Colma
City of
Biggs
City of
Rio Dell
City of
Del Rey
Oaks
City of
Rolling
Hills
City of
Lakeport
Conditional Use Permit (CUP)
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 32
San Juan Bautista's current fee is below the jurisdictional average of $1,882, whereas the calculated full cost is above. The city’s full cost is most comparable to the Town of Colma’s fee of $7,255.
APPEAL
Planning currently charges a fee of $525 for an Appeal. Through this study, the project team calculated the full cost of this service to be $7,000. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
San Juan Bautista's current fee is below the jurisdictional average of $561, while the full cost is significantly above the average. The current fee is most comparable to the City of Rio Dell's fee of $250.
The City of Del Rey Oaks has the highest fee at $1,600, while the City of Gonzales has the lowest fee at $64.
LOT LINE ADJUSTMENT
Planning currently charges a fee of $525 for a Lot Line Adjustment. Through this study, the project team calculated the full cost of this service to be $5,340. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions. $0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
City of
Lakeport
Appeal
Fee Average
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total Cost
City of
Gonzales
Town of
Colma
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling
Hills
City of
Lakeport
Lot Line Adjustment
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 33
San Juan Bautista's current fee is below the jurisdictional average of $2,302, while the full cost is above the average. The current fee is most comparable to the City of Rio Dell's fee of $500. The town of Colma has the highest fee at $8,416, while the City of Biggs has the lowest fee at $250.
TREE REMOVAL
Planning currently charges a fee of $25 for a Tree Removal. Through this study, the project team calculated the full cost of this service to be $487. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are below the jurisdictional average of $711. The town of Colma has the highest fee at $1,833, while the City of San Juan Bautista has the lowest fee at $25.
ZONING CLEARANCE LETTER
San Juan Bautista does not currently have a fee for a Zoning Clearance Letter, as this is a new fee.
Through this study, the project team calculated the full cost of this service to be $159. The following graph shows how San Juan Bautista's full cost compares to the surveyed jurisdictions. $0
$500
$1,000
$1,500
$2,000
San Juan Bautista
Current Fee
San Juan Bautista
Total Cost
City of Gonzales Town of Colma City of Del Rey
Oaks
Tree Removal
Fee Average
$0
$200
$400
$600
$800
$1,000
$1,200
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
Town of
Colma
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
City of
Lakeport
Zoning Clearance Letter
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 34
The full cost of $159 is below the jurisdictional average of $305. The full cost is most comparable to the City of Biggs's fee of $150. The town of Colma has the highest fee at $993, while the City of Rio Dell has the lowest fee at $75.
GENERAL PARK PAVILION RENTAL
Parks & Recreation currently charges a fee of $100 for a General Park Pavilion Rental. Through this study, the project team calculated the full cost of this service to be $234. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are above the jurisdictional average of $47. The current fee is most comparable to the City of Biggs's fee of $100, whereas its full cost fee is higher than all surrounding jurisdictions. The City of San Juan Bautista and the City of Briggs have the highest fee at $100, and the City of Lakeport has the lowest fee at $15.
SMALL SPECIAL EVENT APPLICATION
Parks & Recreation currently charges a fee of $75 for a Small Special Event Application. Through this study, the project team calculated the full cost of this service to be $1,691. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions. $0
$50
$100
$150
$200
$250
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total Cost
City of
Gonzales
Town of
Colma
City of
Biggs
City of Del
Rey Oaks
City of
Lakeport
General Park Pavilion Rental
Fee Average
$0
$500
$1,000
$1,500
$2,000
San Juan Bautista
Current Fee
San Juan Bautista
Total Cost
City of Gonzales Town of Colma City of Rio Dell City of Del Rey Oaks Small Special Event Application
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 35
San Juan Bautista's current fee is below the jurisdictional average of $165, whereas the full cost is significantly above it. The current fee is most comparable to the City of Gonzales's $50 fee. The town of Colma has the highest fee at $200, while the City of Rio Dell has the lowest fee at $45. It is important to note that these types of fees are traditionally subsidized.
SUMMARY
Overall, San Juan Bautista generally has fees in the low- to mid-range compared to the other surveyed jurisdictions. Of the surveyed jurisdictions, San Juan Bautista's current fees are most comparable to the City of Rio Dell, City of Del Rey Oaks, and the City of Biggs, while the City’s full costs are most comparable to the City of Gonzales and the City of Rolling Hills. It is important to note that the results of this survey show only the fees adopted by the council, not the cost-recovery policy decisions for departments or the jurisdiction. As such, the results of this survey should be used as a secondary decision-making tool.
San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Building*
Trade Permits in Conjunction with Building Permit
Electrical Sub-Permit % of Bldg Permit Fee 20% 15% 15% User Fee Plumbing Sub-Permit % of Bldg Permit Fee 17% 15% 15% User Fee Mechanical Sub-Permit % of Bldg Permit Fee 18% 15% 15% User Fee Plan Review Fees
Structural and Architectural Plan Review % of Bldg Permit Fee 65% 65% 65% User Fee Plumbing/Electrical/Mechanical Plan Review % of Plan Review 55% 50% 50% User Fee Master Plan Verification Review (subdivisions) % of Plan Review 25% 25% 25% User Fee C&D Review
C&D Review Each New $179 $179 User Fee
C&D Penalty % of Project Valuation New 3% 3% Penalty
Investigations**
Investigations Each $1,000 $1,020 $1,020 User Fee
Fees Assessed By Other Agencies
Fees Assessed By Other Agencies Each Actual Cost Actual Cost Actual Cost User Fee Building Permit Fee Table (Based on Total Valuation)
$1.00 to $500 Each $23.50 $147.79 $147.79 User Fee
$501 to $2,000
For the first $500 Base $23.50 $147.79 $147.79 User Fee For each additional $100, or fraction thereof, to and including $2,000 Each additional $100, or fraction thereof $3.05 $8.35 $8.35 User Fee $2,001 to $25,000
For the first $2,000 Base $69.25 $273.08 $273.08 User Fee For each additional $1,000, or fraction thereof, to and including $25,000 Each additional $1,000, or fraction thereof $14 $22 $21.83 User Fee $25,001 to $50,000
For the first $25,000 Base $391.25 $775.27 $775.27 User Fee For each additional $1,000, or fraction thereof, to and including $50,000 Each additional $1,000, or fraction thereof $10.10 $11.86 $11.86 User Fee $50,001 to $100,000
For the first $50,000 Base $643.75 $1,071.88 $1,071.88 User Fee For each additional $1,000, or fraction thereof, to and including $100,000 Each additional $1,000, or fraction thereof $7 $8 $8.00 User Fee $100,001 to $500,000
For the first $100,000 Base $993.75 $1,505.55 $1,505.55 User Fee For each additional $1,000, or fraction thereof, to and including $500,000 Each additional $1,000, or fraction thereof $5.60 $17.24 $17.24 User Fee $500,001 to $1,000,000
For the first $500,000 Base $3,233.75 $8,525.34 $8,525.34 User Fee For each additional $1,000, or fraction thereof, to and including $1,000,000 Each additional $1,000, or fraction thereof $4.75 $5.84 $5.84 User Fee $1,000,001 to $10,000,000
For the first $1,000,000 Base $5,608.75 $11,690.38 $11,690.38 User Fee For each additional $1,000, or fraction thereof Each additional $1,000, or fraction thereof $3.15 $1.47 $1.47 User Fee $10,000,001 to $25,000,000
For the first $10,000,000 Base $33,958.75 $25,256 $25,256.00 User Fee For each additional $1,000, or fraction thereof Each additional $1,000, or fraction thereof $3.15 $0.47 $0.47 User Fee $25,000,001+
For the first $25,000,000 Base $81,208.75 $32,777 $32,777.29 User Fee For each additional $1,000, or fraction thereof Each additional $1,000, or fraction thereof $3.15 $0.23 $0.23 User Fee Miscellaneous Standalone Fees
Minimum Permit fee Each $119 $189 $189 User Fee
Kitchen Remodel/Alteration - Non Structural Each $630 $657 $657 User Fee Bathroom Remodel/Alteration - Non Structural Each $440 $657 $657 User Fee Living Space Remodel/Alteration - Non Structural Each Valuation $657 $657 User Fee Powder Room Remodel/Alteration - Non Structural Each $330 $452 $452 User Fee Residential Window / Door Replacement Permit
San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Up to 3 Each $109 $188 $188 User Fee
4 to 10 Each $225 $324 $324 User Fee
10+ Each $325 $411 $411 User Fee
Residential Home Demolition Permit Each $480 $257 $257 User Fee Pool and/or Spa Remodel Each $520 $726 $726 User Fee
Pool Demolition Permit Each $295 $295 $295 User Fee
Detached Storage Shed - with no trades (not to exceed 250 sq. ft.) Each $350 $686 $686 User Fee Standard Residential Re-roof Permit Each $295 $408 $408 User Fee Combo Permits (2 Trades)
Heat Pump Water Heater Each $119 $452 $452 User Fee
Photovoltaic Roof Mounted
Residential Each $320 $549 $549 User Fee
Non-Residential Each $475 $783 $783 User Fee
Administrative Fees that apply to all permits
Strong Motion Instrumentation Program - Residential % of Valuation 0.013% 0.013% 0.013% State Fee Strong Motion Instrumentation Program - Commercial % of Valuation 0.028% 0.028% 0.028% State Fee California Building Standards Fee Per $25,000 of total valuation $1.00 $1.00 $1 State Fee Additional Fees that May Apply
Inspections outside of normal business hours (Min. 4 hours)*** Per Hour $167 $168 $168 User Fee Reinspection Fees Per re-inspection $119 $182 $182 User Fee Inspections for which no fee is specifically indicated Each $119 $182 $182 User Fee Additional plan review required by changes, additions or revisions to plans or any plan chck reviews beyond the second review Per Hour $141 $194 $194 User Fee Permit Reactivation Each $119 $120 $120 User Fee
Request for Duplicate Plans Each $60 $89 $89 User Fee
Temporary Certificate of Occupancy (commercial/industrial only) 90 day only Each $250 $295 $295 User Fee Surcharges
Technology Surcharge % of Permit Fee New 10% 10% Surcharge Advanced Planning (General Plan & Long Range Planning) Maintenance Fee % of Building Permit Fee New 12% 12% Surcharge Electrical Permit - Standalone Fees
Permit Issuance Each New $120 $120 User Fee
Temporary Power Service
For a temporary service power pole or pedestal including all pole or pedestal-mounted receptacle outlets and appurtenances Each Modified $171 $171 User Fee Lighting Fixtures
Up to 20 Each Modified $68 $68 User Fee
Additional fixtures, each additional 20 Each Add'll 20 Modified $102 $102 User Fee Electrical Services
For main services of 400 amps or less Each Modified $137 $137 User Fee For Sub-Panels of 200 amps or less Each Modified $137 $137 User Fee Meter Pedestal Each Modified $137 $137 User Fee
Cell Tower:
Cell Tower Permit fee - includes plan check for 1st and 2nd review Each Modified $526 $526 User Fee Electrical Vehicle Charging
EVC - Residential Each Modified $214 $214 User Fee
EVC - Commercial Each Modified $566 $566 User Fee
Mechanical Permits
Permit Issuance Each New $120 $120 User Fee
Heating, Ventilation, and Air Conditioning (HVAC)
Residential - New Furnace and / or AC/Condenser Each Modified $429 $429 User Fee Residential - Replace / Relocate Furnace and / or AC/Condenser Each Modified $68 $68 User Fee Commercial - New Furnace and/or HVAC/Condenser Each Modified Valuation-Based Valuation-Based User Fee San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Commercial - Replace / Relocate - Furnace and/or HVAC/Condenser Each Modified $167 $167 User Fee Additional Fee Categories
Floor Furnace Each Modified $102 $102 User Fee
Wall Heater Each Modified $102 $102 User Fee
Boiler / Compressor Each Modified $68 $68 User Fee
Evaporative Cooler Each Modified $68 $68 User Fee
Ventilating Fan Each Modified $68 $68 User Fee
Hood Each Modified $137 $137 User Fee
Plumbing Permit
Permit Issuance Each New $120 $120 User Fee
Water Heater & Water Softener permitting fees
Tankless Water-heater Each Modified $68 $68 User Fee
Water heater replacement Each Modified $68 $68 User Fee Electric water heater Each Modified $68 $68 User Fee
Water Softener Each Modified $68 $68 User Fee
Gas Line
Gas Line Replacement Each Modified $102 $102 User Fee
New Gas Line Each Modified $137 $137 User Fee
Waterline & Sewer Repipe
Repipe waterline Each Modified $102 $102 User Fee
Repipe from house to main waterline Each Modified $102 $102 User Fee Repipe sewer Each Modified $102 $102 User Fee
Repipe from house to main sewer Each Modified $102 $102 User Fee Unit Fee Schedule
For each plumbing fixture or trap or set of fixtures on one trap Each Modified $20 $20 User Fee For each industrial waste pretreatment interceptor including its trap and vent excepting kitchen-type grease interceptors functioning as fixture traps Each Modified $20 $20 User Fee For installation, alteration, or repair of water piping and/or water treating equipment, each Each Modified $20 $20 User Fee For repair or alteration of drainage or vent piping, each fixture Each Modified $20 $20 User Fee Disclaimer: If an outside consultant is used, then full consultant fees will be applied to permit for reimbursement.
Note: All projects are subject to City Manager review and based on their discretion may be charged at a T&M rate.
Code Enforcement*
Administrative Penalties**
Nuisance Violation
First Violation Per Day Max $100 $100 $100 Penalty
Second Violation Per Day Max $200 $200 $200 Penalty
Each Additional Violation Per Day Max $500 $500 $500 Penalty Local Building and Safety Codes Violation
First Violation Per Day Max $130 $130 $130 Penalty
Second Violation Per Day Max $700 $700 $700 Penalty
Each Additional Violation Per Day Max $1,300 $1,300 $1,300 Penalty Cannabis Related Violation
Violation Per Day Max $1,000 $1,000 $1,000 Penalty
Notices
Notice of Violation Each New $987 $987 Penalty
Notice to Abate a Public Nuisance Each New $987 $987 Penalty Post-Deprivation Notice Each New $1,036 $1,036 Penalty
Stop Work Notice Each New $641 $641 Penalty
**Refer to Article 6. Fees 10-1-600 Building code fees
*No building permit shall be issued until a solid waste diversion plan has been submitted to and approved by the Community Development Department. Failure to submit a plan shall prevent the issuance of a building permit. Permittees are required to divert a minimum of 65% of their waste. A permit holder who has not diverted 65% of the of the construction or demolition waste from disposal shall be required to pay the City of San Juan Bautista an amount equal to the rate per ton for disposal of mixed waste at the John Smith Road Landfill or alternative landfill existing at the time the penalty is calculated times the number of tons of waste that were not properly diverted as required by this section. Funds generated from any penalties collected will be collected by the City under the Community Development Department, and reserved for use of discretion of the Department. Final occupancy will not be signed off until the permitee has submitted their waste diversion documentation and/or paid the penalty, if any, to the Community Development Department. Sample solid waste diversion plans shall be available for permitees' use. ***Please note that normal business hours are based on the City's posted inspection schdule and may not coincide with City Hall's regular business hours.
San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Unsafe to Occupy Each New $641 $641 Penalty
Vacancy Each New $493 $493 Penalty
Notice of Refusal to Issue Permits Each New $497 $497 Penalty Release of Notice of Violation Each New $690 $690 Penalty Recorded with the San Benito County Recorder
Notice of Noncompliance Each New $518 $518 Penalty
Notice of Pendency Each New $518 $518 Penalty
Abatement
Abatement at City Expense Each Actual Cost Actual Cost Actual Cost User Fee Notice of Final Disposition Each Actual Cost Actual Cost Actual Cost User Fee Hearing
Lien Hearing Each Actual Cost Actual Cost Actual Cost User Fee Administrative Hearing Each Actual Cost Actual Cost Actual Cost User Fee Code Enforcement
Hourly Rate Per Hour $105 $172 $172 User Fee
Re-Inspection Fees Per Inspection $105 $225 $225 Penalty *This fee schedule will supersede all previous fees and we may need to amend sections of the ordinances to then be updated to our new fee schedule.
Disclaimer: If an outside consultant is used, then full consultant fees will be applied to permit for reimbursement.
Engineering
Permit Issuance Each New $89 $89 User Fee
Subdivision Map Check
Final Map Deposit New $5,000 $5,000 User Fee
Parcel Map Deposit New $4,000 $4,000 User Fee
Certificate of Compliance (Lot Line Adjustment, Lot Merger) Deposit New $1,000 $1,000 User Fee Encroachment Permit and Improvement Plan Check/Inspection Deposit (% of Construction Cost) New 3% 3% User Fee Annual Utility Encroachment Permit Each New $1,236 $1,236 User Fee Minor Encroachment Permits (Residential Driveway, Pods, etc.) Each New $494 $494 User Fee Oversize Transportation Permits
Single Trip Each $16 $16 $16 State Fee
Annual Permit Each $90 $90 $90 State Fee
Engineering Division Plan Check
Includes Storm Water Review, Up to $300,000 valuation Each $100 $247 $247 User Fee Over $300,000 valuation Each $300 $741 $741 User Fee
Planning
Administrative Time Extension Each 30% of Application $885 $885 User Fee Annexation Deposit $5,250 $16,000 $16,000 User Fee
Appeals
Appeal, Planning Commission Deposit $525 $7,000 $7,000 User Fee Appeal, All others Deposit $525 $7,000 $7,000 User Fee
Amendment / Modification % of Initial Application New 50% 50% User Fee Architectural and Site Review:
Commercial / Industrial / Wireless or Miscellaneous Each New $7,250 $7,250 User Fee Residential Each New $6,454 $6,454 User Fee
Business License Fee* Each New $204 $204 User Fee
Conditional Use Permit Deposit $1,575 $7,000 $7,000 User Fee Conditions of Approval - Mitigation Monitoring Deposit New $1,000 $1,000 User Fee Hearing Continuation Request by Applicant Each New $1,362 $1,362 User Fee Development Agreement Deposit New $5,000 $5,000 User Fee Environmental
Categorical Exemption Each $262.50 $845 $845.00 User Fee Initial Study/ND/MND, non-complex project (Staff Review)** Deposit New $2,000 $2,000 User Fee **Refer to Chapter 2-7-150 Administrative Citation Collection and 3-1-460 Administrative Civil Remedies San Juan Bautista Master Fee Schedule