Recycling Services Agreement
56 Deleted: Residential
4. Any other information reasonably requested by the City or specified in contamination monitoring provisions of this Agreement.
D. Customer Service Report
1. Franchisee shall maintain a record of all SB 1383 non-compliance Complaints as defined in 14 CCR Section 18995.3 and responses and submit the following information:
a. Total number of SB 1383 non-compliance Complaints received and total number of SB 1383 non-compliance Complaints investigated
b. Copies of documentation recorded for each SB 1383 non-compliance Complaint received, which shall at a minimum include the following information:
i. The SB 1383 non-compliance Complaint as received;
ii. The name and contact information of the complainant, if the SB 1383 noncompliance Complaint is not submitted anonymously; iii. The identity of the alleged violator, if known;
iv. A description of the alleged violation; including location(s) and all other relevant facts known to the complainant;
v. Any relevant photographic or documentary evidence submitted to support the allegations in the SB 1383 non-compliance Complaint; and, vi. The identity of any witnesses, if known.
c. Copies of all SB 1383 non-compliance Complaint reports submitted by Franchisee to the City.
d. Copies of all investigation reports submitted to the City which shall include at minimum:
i. The SB 1383 non-compliance Complaint as received;
ii. The date the Franchisee investigated the SB 1383 non-compliance Complaint; iii. Documentation of the findings of the investigation; iv. Any photographic or other evidence collected during the investigation; and, v. Franchisee’s recommendation to the City on whether or not the entity investigated is in violation of SB 1383 Regulations based on the Franchisee’s investigation.
E. Education Program Report
The monthly status of activities identified in the annual public education plan described in Section
6.5 of this Agreement.
A.3.3 Annual Reports
In addition to the monthly reporting requirements in this Exhibit and Section 9.2, the Franchisee shall provide an Annual Report, covering the most recently-completed calendar year, in accordance with the format and submittal requirements of this Exhibit. The Annual Report shall include the information in the following subsections.
A. Collection and Subscription Report
1. A summary of all data provided in the Tonnage report section, including quarterly and annual totals and averages.
2. The type(s) of Collection service(s) provided, a list of all hauler routes serviced, and a record of the addresses served on each hauler route.
3. A summary of Customer subscription data, including the number of accounts; the total number of Generators enrolled with Franchisee for service, listed separately by Service Level and Container type (Cart, Bin, and Roll-Off service), separately by Single-Family, Multi-Family, and Commercial Customers, and separately for each type of Discarded Material.
4. A detailed list of Single-Family, Multi-Family, and Commercial Customer information, including Solid Waste Container Waste, Recyclable Materials, and Organic Materials Service Levels, Customer type, and Customer service addresses reflecting Customer Service Levels as of December 1 (for the year in which the report is submitted) Deleted:
Deleted:
Deleted: Contractor
Deleted:
Deleted:
Deleted:
Deleted:
Deleted:
Deleted:
Deleted:
Deleted:
Deleted:
Deleted: Contractor
Deleted: e
Deleted:
Deleted: a
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: B
Deleted: Contractor
Deleted:
Deleted:
Deleted: and annual
Deleted:
Deleted:
Deleted: Contractor
Deleted:
Recycling Services Agreement
57 Deleted: Residential
B. Processing Facility Report
1. Temporary Equipment or Operations Failure: If the Franchisee is granted a Processing facility temporary equipment or operational failure waiver, in accordance with Section 5.7 of the Agreement, the Franchisee shall include the following documents and information:
a. The number of days the Processing Facility temporary equipment waiver or operation failure waiver was in effect;
b. Copies of any notifications sent to the City pursuant to Section 5.7 of the Agreement, and copies of City notices to Franchisee pursuant to Section 5.7 of the Agreement; c. Documentation setting forth the date of issuance of the waiver, the timeframe for the waiver; and,
d. A record of the Tons of Recyclable Materials redirected to an Alternative Facility or Disposed at an Approved Disposal Facility as a result of the waiver, recorded by Collection vehicle or Transfer vehicle number/load, date, and weight.
C. Compliance Monitoring and Enforcement Report
1. A summary of the total number of SB 1383 Regulatory non-compliance Complaints that were received and investigated, and forwarded to the City or their designee.
2. The total number of Customer Notices, categorized by type of Generator.
3. The number of violations that were resolved, categorized by type of Generator.
4. Copies of all Customer Notices issued and educational materials issued to non-compliant Generators.
D. Public Education and Outreach Report
1. A copy of all education and outreach materials provided to Generators, or otherwise used for education and outreach efforts in accordance with this Agreement, including, but not limited to:
flyers, brochures, newsletters, invoice messaging/billing inserts, and website and social media postings.
2. A record of the date and to whom the information was disseminated or direct contact made, in the form of a list that includes: the Generator’s name or account name, the type of education or outreach received; the distribution date, and the method of distribution.
3. For any mass distribution through mailings or bill inserts, the Franchisee shall maintain a record of the date, a copy of the information distributed, and the type and number of accounts that received the information.
4. A copy of electronic media, including the dates posted of: social media posts, e-mail communications, or other electronic messages.
5. A summary of the status of the annual education plan of the reporting year, including activities conducted and the quantitative and/or qualitative results of those activities.
6. The annual public education plan required by Section 6.5 of the Agreement for the upcoming thencurrent calendar year. For example, Franchisee submittal of a 2022 annual report in February 2023 shall include Franchisee submittal of the annual public education plan for calendar year 2023.
A.3.4 Additional Reports
A. Upon Request Reporting. City reserves the right to request additional reports or documents in the case of unforeseen legislative or regulatory changes, requests from CalRecycle, or additional requirements imposed upon the City. The Franchisee shall provide the requested reports, documents, or information within ten (10) Business Days upon receipt of the request or within a timeframe determined by the City Manager, which shall not to exceed ten (10) days.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: B
Deleted: Contractor
Recycling Services Agreement
58 Deleted: Residential
IN WITNESS WHEREOF, City and Franchisee have executed this Agreement as of the day and year first above written.
The City of San Luis Obispo San Luis Garbage Company
“City” “Franchisee”
By: ___________________________ By: _______________________________ City Manager Name:
Title:
Attest:
City Clerk
Approved to Form:
________________________________
City Attorney
Deleted: ¶
¶
Deleted: Contractor
1 Organic Materials Services AgreementAMENDED AND RESTATED AGREEMENT BETWEEN
THE CITY OF SAN LUIS OBISPO
AND
SAN LUIS GARBAGE COMPANY
For Collection and Disposal of Organic Materials
Within the City of San Luis Obispo
This Agreement between the City of San Luis Obispo and San Luis Garbage Company for Collection and processing of Organic Materials (“Agreement”), is made and entered into as of the ______ day of June, 2022 (the “Effective Date”) in the State of California by and between the City of San Luis Obispo, a political subdivision of the State of California (hereafter “City”) and San Luis Garbage Company, a California corporation (hereafter “Franchisee”), each of which may be referred to individually as a “Party” or together as the “Parties.
RECITALS
This Agreement is made and entered into on the basis of the following facts, understandings, and intentions of the Parties:
1. WHEREAS: The Parties entered into a Franchise Agreement for Green Waste and Food Waste Collection on November 1, 2015 (“Agreement”); and,
2. WHEREAS: Section 4.6 of the Agreement provides City with the right to direct Franchisee to modify the scope of one or more types of service described in the Agreement, or to otherwise modify its performance under the Agreement, subject to providing additional compensation; and,
3. WHEREAS: The State of California has found and declared that the amount of refuse generated in California, coupled with diminishing Disposal capacity and potential adverse environmental impacts from landfill Disposal and the need to conserve natural resources, have created an urgent need for State and local agencies to enact and implement an aggressive integrated waste management program. The State has, through enactment of AB 939 and subsequent related legislation including, but not limited to: the Jobs and Recycling Act of 2011 (AB 341), the Event and Venue Recycling Act of 2004 (AB 2176), SB 1016 (Chapter 343, Statutes of 2008 [Wiggins, SB 1016]), the Mandatory Commercial Organics Recycling Act of 2014 (AB 1826), and the Short-Lived Climate Pollutants Bill of 2016 (SB 1383), directed the responsible State agency, and all local agencies, to promote Diversion and to maximize the use of feasible waste reduction, re-use, Recycling, and Composting options in order to reduce the amount of refuse that must be Disposed; and
4. WHEREAS: SB 1383 establishes regulatory requirements for jurisdictions, Generators, haulers, Solid Waste facilities, and other entities to support achievement of State-wide Organic Waste Disposal reduction targets; and,
5. WHEREAS: SB 1383 requires the City to implement Collection programs for Organic Waste and Recyclable Materials, meet Processing Facility requirements, conduct contamination monitoring, provide education, maintain records, submit reports, monitor compliance, conduct enforcement, and fulfill other requirements; and, the City has chosen to delegate some of its responsibilities to the Franchisee, acting as the City’s designee, through this Agreement; and
6. WHEREAS: Both Parties have, in good faith, negotiated changes to the Agreement necessary to support the City’s compliance with SB 1383, and other Applicable Law, as set forth herein.
Deleted: Food and Green Waste
Deleted: ¶
Deleted: ¶
¶
Deleted: ¶
Deleted: Food and Green Waste
Deleted: a California corporation, (Contractor)
Deleted: the
Deleted: Food and Green Waste and the performance of
other services related to meeting the goals and requirements of the California Integrated Waste Management Act of
1989. …
Deleted: with reference to
Deleted: and circumstances
Deleted: ¶
I. The Legislature of the State of California, by
enactment of the California Integrated Waste Management Act of 1989 (AB 939) Division 30 of the California Public Resources Code, commencing with 40000, has declared
that it is within the public interest to au
Deleted: authorize, understandings, and require local
agencies to make adequate provisions for Food and Green Waste handling within their jurisdictions. AB 939 requires a fifty percent (50%) reduction in the amount of waste
which is landfilled by the year 2000; andintentions of the parties:¶
Deleted: separate
Deleted: and processing
Deleted: Food and Green Waste
Deleted: produce usable compost was selected
Deleted: Contractor
Deleted: City's Source Reduction
Deleted: Element adopted , June 1994 hereinafter
referred to as the SRRE, as a means of meeting the 2000 State mandated diversion goals of AB 939Act of 2011
Deleted: Since March 1997 Contractor has provided the
City with green waste collection, transportation and
disposal services for residential properties, multi-family dwelling units, institutional and commercial and
industrial properties; and¶
On September 28, 2014, the Governor approved AB 1826
which requires each jurisdiction, on and after January 1, 2016, to implement an organic waste recycling program
to divert organic waste from certain businesses; and¶
In order to implement AB l 826's requirements,
Contractor has proposed to enter into a long term
agreement with Hitachi Zosen Inova to construct and
operate a Kompogas facility at Contractor's property
located at 7388 Old Santa Fe Road, San Luis Obispo, to
compost food and green waste generated by the City, and...¶ Deleted: Contractor
Organic Materials Services Agreement
2 Deleted: Food and Green Waste
7. WHEREAS, this Agreement is intended to restate and supersede all prior Franchise Agreements for Food and Green Waste Collection between City and Franchisee; and NOW, THEREFORE, in consideration of the mutual promises, covenants, and conditions herein contained, City and Franchisee do hereby agree as follows:
Deleted: for and
Deleted: it is
Deleted: Contractor
Deleted: agreed by and between the City and Contractor
Organic Materials Services Agreement
3 Deleted: Food and Green Waste
ARTICLE 1.
DEFINITIONS
1.1 “AB 341” means the California Jobs and Recycling Act of 2011 (Chapter 476, Statues of 2011 [Chesbro, AB 341]), also commonly referred to as “AB 341”, as amended, supplemented, superseded, and replaced from time to time.
1.2 "AB 939” means the California Integrated Waste Management Act of 1989, (Division 30 of the California Public Resources Code), also commonly referred to as "AB 939," as amended, supplemented, superseded, and replaced from time to time.
1.3 “AB 1826” means the Organic Waste Recycling Act of 2014 (Chapter 727, Statutes of 2014 modifying Division 30 of the California Public Resources Code), also commonly referred to as "AB 1826," as amended, supplemented, superseded, and replaced from time to time.
1.4 "Affiliate" means all businesses (including corporations, limited and general partnerships and sole proprietorships) which are directly or indirectly related to Company by virtue of direct or indirect common ownership interest or common management shall be deemed to be "Affiliated with" Franchisee and included within the term "Affiliates with" Franchisee and included within the "Affiliates" as used herein. An Affiliate shall include a business in which Franchisee owns a direct or indirect ownership interest, a business which has a direct or indirect ownership interest in Contractor and/ or a business which is also owned, controlled or managed by any business or individual which has a direct or indirect ownership interest exists, the constructive ownership provisions of Section 318(a) of the Internal Revenue Code of 1986, as in effect on the date of this Agreement, shall apply; provided, however, that (i) "ten percent (10%)" shall be substituted for "fifty percent (50%)" in Section 318(a)(2)(C) and in Section 318(a)(J)(C) thereof; and (ii) Section 3l8(a)(S)(C) shall be disregarded. For purposes of determining ownership under this paragraph and constructive or indirect ownership under Section J l 8(a), ownership interest of less than ten percent (10%) shall be determined on the basis of the percentage of voting interest or value which the ownership interest represents, whichever is greater.
1.5 "Agreement" means the Food and Green Waste (or “Organics”) Agreement (dated ________ including all exhibits and attachments, and any amendments thereto) between City and Franchisee for Collection, processing and marketing of Food and Green Waste and other services related to meeting the diversion goals and requirements of AB 939 and SB 1383.
1.6 “Applicable Law” means all Federal, State, County, and local laws, regulations, rules, orders, judgments, degrees, permits, approvals, or other requirement of any governmental agency having jurisdiction over the Collection, Transportation, and Processing of Recyclable Materials, Organic Materials, and Solid Waste that are in force on the Effective Date and as may be enacted, issued or amended during the Term of this Agreement. Applicable Law includes, but is in no way limited to, AB 939, AB 341, AB 1826, and SB 1383.
“Approved Organic Materials Processing Facility” means the Hitachi Zosen lnova (HZI) Kompogas Facility located at 4300 Old Santa Fe Rd, San Luis Obispo, CA 93401, and Engel & Gray Inc. Regional Compost Facility, located at 745 West Betteravia Road, Santa Maria, California, which have been selected by the Franchisee and approved by the City.
1.7 “Approved Disposal Facility” means the Cold Canyon Landfill as the primary, owned and operated by Waste Connections and located at 2268 Carpenter Canyon Rd, San Luis Obispo, CA 93401, and Chicago Grade Landfill located at 2290 Homestead Rd, Templeton, CA 93465, or the Santa Maria Deleted: ¶
Deleted: it may be
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: 11/19/15
Deleted: Contractor
Formatted: Not Highlight
Deleted: Contractor
Deleted: ¶
Organic Materials Services Agreement
4 Deleted: Food and Green Waste
Landfill located at 2065 E Main St, Santa Maria, CA 93454, as alternatives which have been selected by the Franchisee and approved by the City. Franchisee shall notify City before using an alternative facility.
1.8 "Billings" means any and all statements or charges for services rendered by Franchisee pursuant to this Agreement.
1.9 “Bin” means a Container with capacity of approximately one (1) to eight (8) cubic yards, with a hinged lid, and with wheels (where appropriate), that is serviced by a front end-loading and/or rearend loading Collection vehicle, including Bins with Compactors attached to increase the capacity of the Bin.
1.10 "Bulky Item(s)” or “Bulky Waste” means discarded, large household appliances, furniture, tires, carpets, mattresses, and similar large items which require special handling due to their size, but can be Collected without the assistance of special loading equipment (such as forklifts or cranes) and without violating vehicle load limits. It does not include abandoned automobiles.
1.11 “Bulky Item Collection Program” means the Contractor’s Collection service for bulky items, including bulky Green Waste, in accordance with the Franchise Agreement for Solid Waste Collection entered into on May ______, 2022 between the City and Franchisee.
1.12 “Business Days” mean days during which the City offices are open to do business with the public.
1.13 “California Code of Regulations (CCR)” means the State of California Code of Regulations. CCR references in this Agreement are preceded with a number that refers to the relevant Title of the CCR (e.g., “14 CCR” refers to Title 14 of CCR).
1.14 "California Integrated Waste Management Act of 1989" means Public Resources Code§§ 40000 et. seq.
1.15 “CalRecycle” means California's Department of Resources Recycling and Recovery.
1.16 “Cart” means a plastic Container with a hinged lid and wheels that is serviced by an automated or semi-automated Collection vehicle. A Cart has capacity of 20, 35, 64 or 96 gallons (or similar volumes).
1.17 "City" means the City of San Luis Obispo, a municipal corporation and charter city, and all the territory lying within the municipal boundaries of the City as presently existing or as such boundaries may be modified during the Term of this Agreement, acting through the City Council or the City Manager. The City may designate responsibilities to one or more third parties, , in writing, between the City Manager and the designee.
1.18 "Collect" or "Collection" (or any variation thereof) means the act of taking physical possession of Recyclable Materials, Organic Materials, Solid Waste, Bulky Items, and other material at the place of generation in the City.
1.19 “Commercial” shall mean of, from, or pertaining to non-Residential Premises where business activity is conducted, including, but not limited to, retail sales, services, wholesale operations, manufacturing, and industrial operations, but excluding businesses conducted upon Residential property which are permitted under applicable zoning regulations and are not the primary use of the property.
Deleted: ¶
1.4 Deleted: Contractor
Deleted: City staff, the IWMA, or a third party through written letter , in writing,
Deleted: 1.7
Deleted: to take
Deleted: , transport
Deleted: remove Food and Green Waste within and
fromother material at the place of generation in
Organic Materials Services Agreement
5 Deleted: Food and Green Waste
1.20 "Commercially Generated Food and Green Waste" means Food and Green Waste generated at commercial and/or industrial property and separated by the Waste Generator for Collection and which are excluded from the scope of this Agreement as described in Article 4, Scope of Agreement.
1.21 “Compactor” means a mechanical apparatus that compresses materials together with the Container that holds the compressed materials or the Container that holds the compressed materials if it is detached from the mechanical compaction apparatus. Compactors include two (2) to eight (8) cubic yard Bin Compactors serviced by front-end loader Collection vehicles and ten (10) to fifty (50) cubic yard Drop Box Compactors serviced by Roll-Off Collection vehicles.
1.22 “Complaint” shall mean each written or orally communicated statement made by any Person, whether to City or Franchisee, alleging: (1) non-performance, or deficiencies in Franchisee’s performance of its duties under this Agreement; (2) a violation by Franchisee of this Agreement; or, (3) an SB 1383 Non-Compliance Complaint as required under 14 CCR Section 18995.3.
1.23 "Compost" (or any variation thereof) includes a controlled biological decomposition of Organic Materials yielding a safe and nuisance free Compost product.
1.24 “Compostable Plastic” means plastic materials that meet the ASTM D6400 standard for Compostability.
1.25 "Construction and Demolition Debris" or “C&D” means used or discarded construction materials removed from a Premises during the construction, repair, demolition, or renovation of a structure.
1.26 "Container" means Bins, Carts, Compactors and franchise Roll-Offs.
1.27 "
1.28 “County” means the County of San Luis Obispo, a political subdivision of the State of California.
1.29 “Customer” means the Person whom Franchisee submits its billing invoice to and collects payment from for Collection services provided to a Premises. The Customer may be either the Occupant or Owner of the Premises.
1.30 “Customer Notice” means the Franchisee’s notice to Customer(s) as described in Section 5.4.
1.31 "Designated Collection Location" means the place where the Franchisee or an authorized Recycling agent or a Solid Waste Collector has contracted with either the City or a private entity to Collect Solid Waste.
1.32 “Designated Waste” means non-Hazardous Waste which may pose special Disposal problems because of its potential to contaminate the environment, and which may be Disposed of only in Class II Disposal sites or Class III Disposal sites pursuant to a variance issued by the California Department of Health Services. Designated Waste consists of those substances classified as Designated Waste by the State, in California Code of Regulations Title 23, Section 2522 as may be amended from time to time.
1.33 “Discarded Materials” means Recyclable Materials, Organic Materials, and Solid Waste placed by a Generator in a receptacle and/or at a location for the purposes of Collection, excluding Excluded Waste.
1.34 “Disposal Facility” means a landfill, or other Facility for ultimate Disposal of Solid Waste.
Deleted: <#>"Compost" means a stabilized humus
product which is the result of composting.¶
<#>¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: <#>"Composting” means a controlled
biological decomposition that converts raw organic
matter into a stabilized humus product.¶
¶
Deleted: 1.11
Deleted: any bin, vessel, can or receptacle used for
Collection and storing FoodBins, Carts, Compactors
Deleted: Green Waste before removal
Deleted: 1.12
Formatted: Indent: Left: 0.75", First line: 0",
Numbered + Level: 1 + Numbering Style: 1, 2, 3, … +
Start at: 1 + Alignment: Left + Aligned at: 0.25" +
Deleted: Contractor" means San Luis Garbage
Company, a corporation organized and operating under
the laws of the State of California, and its officers,
directors, employees, agents, companies and
subcontractors, related-parties, Affiliates, and
Subcontractors where applicable.¶
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
Organic Materials Services Agreement
6 Deleted: Food and Green Waste
1.35 “Dispose” or “Disposal” (or any variation thereof) means the final disposition of Solid Waste or Processing Residue at a Disposal Facility.
1.36 “Divert” or “Diversion” (or any variation thereof) means to prevent Discarded Materials from Disposal at landfill or transformation facilities, (including facilities using incineration, pyrolysis, distillation, gasification, or biological conversion methods) through source reduction, reuse, Recycling, Composting, anaerobic digestion, or other method of Processing, subsequent to the provisions of AB 939. Diversion is a broad concept that is to be inclusive of material handling and Processing changes that may occur over the Term including, but not limited to, changes in standard industry practice or implementation of innovative (but not necessarily fully proven) techniques or technology that reduce Disposal risk, decrease costs and/or are for other reasons deemed desirable by the City.
1.37 “Dwelling Unit” means any individual living unit in a; Single-Family Dwelling Unit or Multi-Family Dwelling Unit or building, a mobile home, or a motor home located on a permanent site intended for, or capable of being utilized for, Residential living other than a hotel or motel.
1.38 “Edible Food” means food intended for human consumption. For the purposes of this Agreement, Edible Food is not Solid Waste if it is recovered and not discarded. Nothing in this Agreement requires or authorizes the recovery of Edible Food that does not meet the food safety requirements of the California Retail Food Code. If the definition in 14 CCR Section 18982(a)(18) for Edible Food differs from this definition, the definition in 14 CCR Section 18982(a)(18) shall apply to this Agreement.
1.39 “Effective Date” means the date on which the latter of the two Parties signs this Agreement, as specified in Section 2.2 of this Agreement.
1.40 "Environmental Laws" means all federal and state statutes, county, local and City ordinances and regulations concerning public health, safety and the environment including, by way of example and not limitation, the comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 USC 9601 et seq.; the Resource Conservation and Recovery Act, 42 USC 6902 et seq.; the Federal Clean Water Act, 33 USC 1251; the Toxic Substances Control Act, 15 USC 1601 et seq.; the Occupational Safety and Health Act, 29 USC 651 et seq.: the California Hazardous Waste Control Act, California Health and Safety Code 25100 et seq.; the California Toxic Substances Account Act, California Health and Safety Code 25300 et seq.; the Safe Drinking Water and Toxic Enforcement Act, California Health and Safety Code 25249.5 et seq.; as currently in force or as hereafter amended, and all rules and regulations promulgated thereunder.
1.41 “Excluded Waste” means Hazardous Substance, Hazardous Waste, Infectious Waste, Designated Waste, volatile, corrosive, biomedical, infectious, biohazardous, and toxic substances or material, waste that Franchisee reasonably believes would, as a result of or upon Disposal, be a violation of local, State or Federal law, regulation or ordinance, including land use restrictions or conditions, waste that cannot be Disposed of in Class III landfills, waste that in Franchisee’s reasonable opinion would present a significant risk to human health or the environment, cause a nuisance or otherwise create or expose Franchisee or City to potential liability; but not including de minimis volumes or concentrations of waste of a type and amount normally found in Residential Solid Waste after implementation of programs for the safe Collection, Recycling, treatment, and Disposal of batteries and paint in compliance with Sections 41500 and 41802 of the California Public Resources Code.
Deleted: .
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Organic Materials Services Agreement
7 Deleted: Food and Green Waste
1.42 "Facility" means any plant or site utilized by Franchisee (or a Subcontractor of Franchisee) for the purposes of performing the duties to fulfill this Agreement, including, without limitation, Transfer, Processing, or Disposal of Discarded Materials Collected in the City.
1.43 "Facility Operation Date" means December 18, 2018, the date on which, following its start-up, testing and commissioning, the Facility began processing commercial quantities of Food and Green Waste.
1.44 “Federal” means belonging to or pertaining to the Federal government of the United States.
1.45 "Fiscal Year" means the period commencing on January 1 and concluding December 31 for Franchisee. For City it means the period commencing July 1 of one year and concluding June 30 of the subsequent year.
1.46 “Food Recovery” means actions to Collect and distribute food for human consumption which otherwise would be Disposed, or as otherwise defined in 14 CCR Section 18982(a)(24).
1.47 “Food Scraps" means those Discarded Materials that will decompose and/or putrefy including: (i) all kitchen and table Food Waste; (ii) animal or vegetable waste that is generated during or results from the storage, preparation, cooking or handling of food stuffs; (iii) fruit waste, grain waste, dairy waste, meat, and fish waste; and, (iv) vegetable trimmings, houseplant trimmings and other Compostable Organic Waste common to the occupancy of Residential dwellings. Food Scraps are a subset of Food Waste.
1.48 “Food-Soiled Paper” means Compostable paper material that has come in contact with Food Scraps or liquid, such as, but not limited to, Compostable paper plates, napkins, and pizza boxes. Food - Soiled Paper is a subset of Food Waste.
1.49 "Food Waste" means Source Separated Food Scraps and Food-Soiled Paper. Food Waste is a subset of Organic Materials.
1.50 “Franchise Fee” means the fee paid by Franchisee to the City as described in Article 7.
1.51 "Franchisee” means San Luis Garbage Company, a corporation organized and operating under the laws of the State of California, and its officers, directors, employees, agents, companies, relatedparties, Affiliates, and Subcontractors where applicable.
1.52 “Generator” or “Waste Generator” means any Person whose act or process produces Solid Waste as defined in the Public Resources Code, or whose act first causes Solid Waste to become subject to regulation."Green Waste" means those Discarded Materials that will decompose and/or putrefy, including, but not limited to, green trimmings, tree trimmings, grass cuttings, weeds, dead plants, prunings, leaves, branches, brush, dead trees, small pieces of untreated and unpainted wood, and other types of Organic Waste resulting from normal yard and landscaping maintenance that may be specified in City Legislation for Collection and Processing as Organic Materials under this Agreement. Green Waste does not include items herein defined as Excluded Waste. Green Waste is a subset of Organic Materials. Green Waste placed in Organic Materials for Collection may not exceed six (6) inches in diameter.
Deleted: 1.14
Deleted: Contractor
Deleted: subcontractor
Deleted: Contractor
Deleted: processing the City's Green Waste and Food
Waste. For purposes of Section 2.3, "Facility" means a
Kompogas facility (or other similar technology) capable of processing the City's Green Waste and Food
Deleted: 1.15
Deleted: processes
Deleted: 1.16
Deleted: Contractor
Deleted: <#>"Food Waste" means a waste material of
plant or animal origin that results from the preparation or processing of food for animal or human consumption and
that is separated from the municipal solid waste stream.
Food waste includes, but is not limited to, food waste from food facilities as defined in Health and Safety Code
section 113789 (such as restaurants), food processing
establishments as defined in Health and Safety Code
section 111955, grocery stores, institutional cafeterias (such as prisons, schools and hospitals), and residential food scrap collection. Food waste does not include any
material that is required to be handled only pursuant to the California Food and Agricultural Code and regulations
adopted pursuant thereto.¶
<#>¶
Deleted: Contractor
Formatted: Indent: Left: 0.85", Hanging: 0.51", No
bullets or numbering
Formatted: Left, No bullets or numbering
Deleted: Code, or
Deleted: ¶
¶
1.17 Deleted: and scrap
Deleted: (not more than
Deleted: ) and similar
Formatted: Left, Indent: Left: 0.5", No bullets or
numbering
Organic Materials Services Agreement
8 Deleted: Food and Green Waste
"Gross Revenues" means the sum of the cash receipts derived by Franchisee from customer billings for Solid Waste Collection services and orange bag sales provided in the City.
1.53 “Hazardous Substance” means any of the following: (a) any substances defined, regulated or listed (directly or by reference) as "Hazardous Substances", "hazardous materials", "Hazardous Wastes", "toxic waste", "pollutant", or "toxic substances", or similarly identified as hazardous to human health or the environment, in or pursuant to: (i) the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) of 1980, 42 USC §9601 et seq. (CERCLA); (ii) the Hazardous Materials Transportation Act, 49 USC §1802, et seq.; (iii) the Resource Conservation and Recovery Act, 42 USC §6901 et seq.; (iv) the Clean Water Act, 33 USC §1251 et seq.; (v) California Health and Safety Code §§25115-25117, 25249.8, 25281, and 25316; (vi) the Clean Air Act, 42 USC §7901 et seq.; and, (vii) California Water Code §13050; (b) any amendments, rules or regulations promulgated thereunder to such enumerated statutes or acts currently existing or hereafter enacted; and, (c) any other hazardous or toxic substance, material, chemical, waste or pollutant identified as hazardous or toxic or regulated under any other Applicable Law currently existing or hereinafter enacted, including, without limitation, friable asbestos, polychlorinated biphenyl’s (PCBs), petroleum, natural gas, and synthetic fuel products, and by-products.
1.54 "Hazardous Waste" means any discarded material or mixture of materials, which is toxic, corrosive, flammable, radioactive or which, because of its quantity, concentration, physical, chemical or infectious characteristics may do harm to either humans, animals or the environment, or as defined in Article 2, Chapter 6.5 625117 of the Health and Safety Code and Public Resources Code S40141.
1.55 “Holidays” are defined as New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.
1.56 “Liquidated Damages” means the amounts due by Franchisee for failure to meet specific quantifiable standards of performance as described in Article 12.
1.57 "Materials Recovery Facility" means a permitted Facility where Discarded Materials are sorted or separated for the purposes of Recycling, Composting, Processing, or reuse.
1.58 "Multi-family Dwelling Unit" or “Multi-Family” or “MFD” means, notwithstanding any contrary definition in the City Municipal Code, any Premises, other than a Single Family Dwelling Unit, used for Residential purposes, irrespective of whether residence therein is transient, temporary, or permanent, including such Premises when combined in the same building with Commercial establishments, that receive centralized, shared, Collection service for all units on the Premises which are billed to one (1) Customer at one (1) address. Customers residing in Townhouses, mobile homes, condominiums, or other structures with five (5) or more Dwelling Units who receive centralized, shared, Collection service for all units on the Premises which are billed to one (1) Customer at one (1) address shall be considered Multi-Family.
1.59 “Occupant” means the Person who occupies a Premises.
1.60 “Organic Materials” means Green Waste and Food Waste, individually or collectively. No Discarded Material shall be considered to be Organic Materials, however, unless it is separated from Recyclable Materials and Solid Waste. Organic Materials are a subset of Organic Waste.
1.61 “Organic Waste” means wastes containing material originated from living organisms and their Deleted: generated at the premises
Deleted: 1.18
Deleted: Contractor
Deleted: 1.19
Deleted: Solid Waste, Recyclable
Deleted: , Food or Green Waste
Deleted: 1.20
Deleted: means any
Deleted: Singk
Deleted: residential
Deleted: or permanent
Deleted:
Organic Materials Services Agreement
9 Deleted: Food and Green Waste
metabolic waste products including, but not limited to, food, Yard Trimmings, lumber, wood, paper products, printing and writing paper, manure, biosolids, digestate, and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a)(16.5), respectively.
1.62 "Owner" means the Person holding the legal title to the real property and/or any improvements thereon and shall include the Person(s) listed on the latest equalized assessment roll of the County Assessor.
1.63 “Party” or “Parties” refers to the City and Contractor, individually or together.
1.64 "Person" means any individual, firm, association, organization, partnership, consortium, corporation, business trust, joint venture, Commercial entity, governmental entity, public entity, the United States, the State of California, the County of San Luis Obispo, local agencies, cities, special purpose districts, or any other legal Person.
1.65 "Premises" means any land or building in the City where Discarded Materials are generated or accumulated.
1.66 “Process” or “Processing” means to prepare, treat, or convert through some special method.
1.67 “Prohibited Container Contaminants” means the following for the purposes of this Agreement: (i) Discarded Materials placed in the Recyclable Materials Container that are not identified as acceptable Recyclable Materials for the City’s Collection program; (ii) Discarded Materials placed in the Organic Materials Container that are not identified as acceptable Organic Materials for the City’s Collection program; (iii) Discarded Materials placed in the Solid Waste Container that are acceptable Recyclable Materials and/or Organic Materials to be placed in the City’s Recyclable Materials or Organic Materials Containers or otherwise managed under the City’s Collection program; and, (iv) Excluded Waste placed in any Container.
1.68 "Recyclable Materials" or “Recyclables” means Recyclable Materials as defined under the Franchise Agreement between the Parties for Recyclable Materials Collection, as it may be amended from time to time.
1.69 “Recycle” or "Recycling" means the Process of sorting, cleansing, treating, and reconstituting at a Recyclable Materials Processing Facility, materials that would otherwise be Disposed of at a landfill for the purpose of returning such materials to the economy in the form of raw materials for new, reused, or reconstituted products. Recycling includes Processes deemed to constitute a reduction of landfill Disposal pursuant to 14 CCR, Division 7, Chapter 12, Article 2. Recycling does not include gasification or transformation as defined in Public Resources Code Section 40201.
1.70 "Related Party Entity" means any Affiliate which has financial transactions with Franchisee.
1.71 “Residential” shall mean of, from, or pertaining to a Single-Family Premises or Multi-Family Premises including Single-Family homes, apartments, condominiums, Townhouse complexes, mobile home parks, and cooperative apartments.
1.72 “Residue” means those materials which, after Processing, are Disposed rather than Recycled due to either the lack of markets for materials or the inability of the Processing Facility to capture and recover the materials.
Deleted: 1.21
Deleted: person
Deleted: constituting the Premises to which Food and
Green Waste collection service is to be provided under
this Agreementand/or any improvements thereon and
Deleted: 1.22
Deleted: and
Deleted: 1.23
Deleted: Solid Waste is
Deleted: <#>"Recyclable Materials" means residential
by-products or discards of economic value set aside,
handled, packaged or offered for Collection in a manner different from Solid Waste. Including, but not limited to, aluminum, newspaper, clear and colored glass, tin and bimetal, High density Polyethylene (HOPE), Polyethylene Terephthalate (PET), cardboard, chipboard, and mixed
paper.¶
<#>¶
Deleted: process of separating for Collection,
CollectingProcess of sorting, cleansing
Deleted: /or
Deleted: Food and Green Waste which
Deleted: discarded without receiving compensation or
Deleted: them
Deleted: The Collection, transfer, transportation or
disposal of Food and Green Waste not intended for, or
capable of, reuse is not Recycling
Deleted: Company
Deleted: Contractor
Deleted: <#>"Single Family Dwelling Unit" means each
Premises used for or designated as a single family
residential dwelling, including each unit of a duplex or triplex in all cases in which there is separate or individual Solid Waste Collection services.¶
<#>¶
<#>"Solid Waste" means all putrescible and nonputrescible refuse, garbage, green waste, construction and demolition debris, rubbish, and Recyclable Materials, and as otherwise defined in Public Resources Code 40191.¶
<#>¶
Organic Materials Services Agreement
10 Deleted: Food and Green Waste
1.73 “Roll-Off” means an open-top or lidded Container with a capacity of seven (7) to forty (40) cubic yards that is serviced by a franchise roll-off Collection vehicle.
1.74 “SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants as amended, supplemented, superseded, and replaced from time to time.
For the purposes of this Agreement, SB 1383 specifically refers to the Short-Lived Climate Pollutants (SLCP): Organic Waste Reductions regulations developed by CalRecycle and adopted on November 3, 2020 that created Chapter 12 of 14 CCR, Division 7 and amended portions of regulations of 14 CCR and 27 CCR.
1.75 “SB 1383 Renewable Natural Gas” or “SB 1383 RNG” means SB 1383 qualified gas derived from Organic Waste that has been Diverted from a landfill and Processed at an in-vessel digestion Facility that is permitted or otherwise authorized by 14 CCR to recover Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(62).
1.76 “Self-Haul” or “Self-Hauler” means a Person who hauls Discarded Materials, recovered material, or any other material, to another Person, or as otherwise defined in 14 CCR Section 18982(a)(66). SelfHauler also includes a Person who back-hauls waste, as defined in 14 CCR Section 18982(a)(66)(A).
1.77 “Service Level” refers to the size of a Customer’s Container and the frequency of Collection service.
1.78 "Single Family Dwelling Unit" or “Single-Family” or “SFD” means, notwithstanding any contrary definition in the Municipal Code, any detached or attached house or residence designed or used for occupancy by one (1) family, provided that Collection service feasibly can be provided to such Premises as an independent unit, and the Owner or Occupant of such independent unit is billed directly for the Collection service. Single-Family includes Townhouses that maintain individual collection service regardless of whether each unit is separately billed for their specific Service Level.
Single-Family also includes duplex, tri-plex, or four-plex Residential structures regardless of whether each unit maintains individual collection service or is separately billed for their specific Service Level.
1.79 "Solid Waste" means Solid Waste as defined in California Public Resources Code, Division 30, Part 1, Chapter 2, §40191 and regulations promulgated thereunder. Excluded from the definition of Solid Waste are Excluded Waste, C&D, Source Separated Recyclable Materials, Source Separated Organic Materials, and radioactive waste. Notwithstanding any provision to the contrary, Solid Waste may include de minimis volumes or concentrations of waste of a type and amount normally found in Residential Solid Waste after implementation of programs for the safe Collection, Recycling, treatment, and Disposal of Household Hazardous Waste in compliance with Section 41500 and 41802 of the California Public Resources Code as may be amended from time to time. Solid Waste includes salvageable materials only when such materials are included for Collection in a Solid Waste Container not Source Separated from Solid Waste at the site of generation.
1.80 “Source Separated” means the segregation, by the Generator, of materials designated for separate Collection for some form of Recycling, Composting, recovery, or reuse.
Deleted: 1.27 "Single Family Dwelling Unit" means
each Premises used for or designated as a single family residential dwelling, including each unit of a duplex or triplex in all cases in which there is separate or individual Solid Waste Collection services.¶
Deleted: 1.28 "Solid Waste" means all putrescible and
non-putrescible refuse, garbage, green waste, construction and demolition debris, rubbish, and Recyclable Materials, and as otherwise defined in Public Resources Code 40191.¶ ¶
Organic Materials Services Agreement
11 Deleted: Food and Green Waste
1.81 “State” means the State of California.
1.82 “Subcontractor” means a Party who has entered into a contract, express or implied, with the Franchisee for the performance of an act that is necessary for the Franchisee’s fulfillment of its obligations for providing service under this Agreement. Vendors providing materials and supplies to Franchisee shall not be considered Subcontractors.
1.83 "Term" means the Term of this Agreement, including extension periods if granted, as provided for in Article 2.
1.84 “Ton” or “Tonnage” means a unit of measure for weight equivalent to two thousand (2,000) standard pounds.
1.85 “Townhouse” means an attached or semi-attached Dwelling Unit within a group of attached or semiattached Dwelling Units. A Townhouse shall be considered a Single-Family Dwelling Unit if each unit maintains individual Collection service subscription. A Townhouse shall be considered a MultiFamily Dwelling Unit if the Premise receives centralized, shared, Collection service for all units on the Premise. These shall be the designations regardless of whether the Premises are billed individually or through a central account (e.g., homeowner association, property manager).
1.86 “Transfer” means the act of transferring the materials Collected by Franchisee in its route vehicles into larger vehicles for Transport to other facilities for the purpose of Processing, Recycling, or Disposing of such materials.
1.87 "Transfer Station” includes those facilities used to receive Solid Wastes, temporarily store, separate, convert, or otherwise Process the materials in the Solid Wastes, or to Transfer the Solid Wastes directly from smaller to larger vehicles for Transport and those facilities used for transformations.
1.88 "Waste Generator" or “Generator” means any Person as defined by the Public Resources Code, whose act or Process produces Solid Waste as defined in the Public Resources Code, or whose act first causes Solid Waste to become subject to regulation.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: 1.29
Deleted: term
Deleted: Contractor
Deleted: 1.30
Deleted: "
Deleted: solid wastes
Deleted: process
Deleted: solid wastes
Deleted: transfer
Deleted: solid wastes
Deleted: transport
Deleted: ¶
Deleted: 1.31
Deleted: process
Organic Materials Services Agreement
12 Deleted: Food and Green Waste
ARTICLE 2.
GRANT AND ACCEPTANCE OF AGREEMENT
2.1 Grant and Acceptance of Agreement
Subject to Section 2.5 (Conditions to the Effectiveness of Agreement), City hereby grants to Franchisee an exclusive franchise to collect and process Organic Materials accumulating at all Premises in the City that are offered for Collection to Franchisee in accordance with this Agreement.
Franchisee hereby accepts the Agreement on the terms and conditions set forth in this Agreement.
2.2 Effective Date
The effective date of this Agreement shall be June ________, 2022.
2.3 Term of Agreement
The term of this Agreement shall commence at 12:0 1 a.m., , June ______, 2022 on the Effective Date and expire at midnight on December 18, 2038, the twentieth (20th) annual anniversary of the Facility Operation Date, subject to extension as provided in Section 2.4 (Option to Extend).
2.3.1 Term Contingency
In the event of a change of law or technology which would render the collection and processing services to be implemented under this Agreement obsolete, unnecessary, impractical, undesirable, or illegal, the City reserves the right to terminate this Agreement upon the giving of a six (6) month prior written notice of City's election to so terminate this Agreement. It is understood between Franchisee and City that this Agreement is motivated by the passage of AB 939 and SB 1383, and that subsequent legislation could make this Agreement unnecessary and/or adverse to the best interests of the City. In particular, City and Franchisee acknowledge the possibility of future legislation changing the requirements of AB 939 and SB 1383, and/or requiring a coordination of the collection of Solid Waste, Food and Green Waste.
2.4 Option to Extend
The City, by written authorization of the City Manager, shall have the sole option to extend this Agreement up to 36 months in periods of least twelve (12) months each. If City elects to exercise this option, it shall give written notice not later than one hundred eighty (180) days prior to the initial termination date, or, if one extension has been exercised, one hundred eighty (180) days prior to the extended termination date.
2.5 Conditions to Effectiveness of Agreement
The obligation of City to permit this Agreement to become effective and to commence performing its obligations under this Agreement is subject to the satisfaction of each and all of the conditions set out in this Section 2.5 below, each of which may he waived in whole or in part by City.
A. Accuracy of Representations. The representations and warranties made by Franchisee throughout this Agreement are accurate, true and correct on and as of the effective date of this Agreement.
B. Absence of Litigation. There is no litigation pending in any court challenging the award of this Agreement to Franchisee or the execution of this Agreement or seeking to restrain or enjoin its performance.
Deleted: ¶
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: Contractor
Deleted: Contractor
Deleted: November _, 2015
Deleted: Subject to Section 2.3.1 below, t
Deleted: November _, 2015
Deleted: The Contractor and City acknowledge that the
foregoing twenty (20) year term of the Agreement is
expressly contingent upon:¶
¶
<#>By no later than January 1, 2018, Contractor
executing a definitive long-term agreement with
Hitachi Zosen Inova U.S.A. LLC (or other company
approved by City) for the development, construction
and operation of a Kompogas Facility (or other similar
technology) capable of processing the City's Green
Waste and Food Waste; and¶
¶
<#>The term of this Agreement shall not exceed thirty
five (35) years from the commencement date set forth
in Section 2.3 above.¶
¶
In the event Contractor does not enter into such definitive agreement and/or the facility is not constructed and
operational within the time frames set forth in the Section
2.3.1, Contractor and City agree the that the term of this Agreement shall be until August 20, 2025.¶
¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Organic Materials Services Agreement
13 Deleted: Food and Green Waste
C. Furnishing of Insurance and Bonds. Franchisee has furnished evidence of the insurance and bonds required by Article 10, Indemnification, Insurance and Bond.
D. Effectiveness of City Council Action. The City's Ordinance No. _____ approving this Agreement, shall have become effective pursuant to California law on or prior to the effective date of this Agreement.
2.6 Responsibilities of City
The City does not assume any responsibility for, nor shall it be held liable for damages for the failure on the part of any Person producing Food or Green Waste material within the City to deliver the same to Franchisee; provided, however, it is mutually understood and agreed that the City and its officers will at all times during the period of this Agreement cooperate to enforce the terms of this exclusive Agreement as it relates to the Collection of Food and Green Waste within the City.
Deleted: Contractor
Deleted: 1624,
Deleted: Contractor
Organic Materials Services Agreement
14 Deleted: Food and Green Waste
ARTICLE 3.
TERMS OF AGREEMENT
3.1 Franchisee Status
Franchisee is duly organized, validly existing and in good standing under the laws of the State of California and has the financial ability to perform its obligations set forth in this Agreement.
Additionally, the Franchisee has no suits or threatened suits which would impair the financial ability of the Franchisee to perform its obligations under this Agreement, and that the entering into this Agreement by Franchisee will not in any way constitute a breach of any other agreements entered into by Franchisee with other parties, or constitute a violation of any law.
3.2 Franchisee Authorization
Franchisee has the authority to enter into and perform its obligations under this Agreement. The Board of Directors of Franchisee (or the shareholders, if necessary) have taken all actions required by law, its articles of incorporation, its bylaws or otherwise to authorize the execution of this Agreement.
The persons signing this Agreement on behalf of Franchisee have the authority to do so.
3.3 Compliance with Laws and Regulations
Franchisee shall comply with all existing and future Applicable Law, with particular note of SB 1383, Article X of the City Charter and Chapters 8.04 of the Municipal Code.
3.4 Serve Without Interruption
Franchisee shall Collect and Process Organic Materials throughout the Term of this Agreement without interruption, except as described in Section 12.4.
3.5 Permits and Licenses
Franchisee shall procure, and keep in full force and affect, all permits and licenses, pay all charges and fees, and give all notices as necessary.
3.6 Preservation of City Property
Franchisee shall pay to the City, on demand, the cost of all repairs to public property made necessary by any of the operations of Franchisee under this Agreement.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: City, county, state, and federal laws, including all Environmental LawsApplicable Law
Deleted: and Chapters
Deleted: and 8.05
Deleted: Contractor
Deleted: process Food and Green Waste
Deleted: term
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Organic Materials Services Agreement
15 Deleted: Food and Green Waste
ARTICLE 4.
SCOPE OF AGREEMENT
4.1 Scope of Agreement
Subject to Section 4.2 (Limitations to Scope), the Agreement granted to Franchisee shall be exclusive for Organic Materials Collection, except where otherwise precluded by Appliable Law.
4.2 Limitations to Scope
The Agreement for the Collection and Processing Organic Materials granted to Franchisee shall be exclusive except as to the following categories of Organic Materials listed in this Section. The granting of this Agreement shall not preclude the categories of Organic Materials listed below from being delivered to and Collected and Transported by others provided that nothing in this Agreement is intended to or shall be construed to excuse any Person from obtaining any authorization from City which is otherwise required by law:
A. Organic Materials which are separated at any Premises and which are Transported by the Owner or Occupant of such Premises (or by their employee) to a Facility; B. Green Waste removed from Premises by a gardening, landscaping, or tree trimming company as incidental part of a total service offered by that company.
C. Franchisee shall cooperate with and shall not impede, interfere, or attempt to impede or interfere with the implementation, expansion, or operation of Food Recovery efforts in the City.
Franchisee acknowledges and agrees that City may permit other Persons beside Franchisee to Collect any or all types of the Organic Materials listed in this Section 4.2, without seeking or obtaining approval of Franchisee under this Agreement.
Agreement to Collect, Transport, and Process Organic Materials shall be interpreted to be consistent with State and Federal laws, now and during the Term of the Agreement, and the scope of this Agreement shall be limited by current and developing Applicable Law with regard to Organic Waste handling and related doctrines. In the event that future interpretations of current law, enactment or developing legal trends limit the ability of the City to lawfully provide for the scope of services as specifically set forth herein, Franchisee agrees that the scope of the Agreement will be limited to those services and materials which are lawfully provided for under this Agreement. The City shall not be responsible for any lost profits and/or damages claimed by the Franchisee as a result of changes in law.
4.3 Administration of Agreement
The City Manager shall administer this Agreement and the City's Utilities Director shall supervise Franchisee's compliance with the Agreement terms and conditions.
4.4 Use of City Streets
This Agreement shall give Franchisee the right and privilege to operate Organic Materials Collection vehicles and equipment on such streets, public ways, rights-of-way, or easements of the City as reasonably appropriate for Franchisee to provide the services herein.
4.5 Annexation
Franchisee shall automatically extend all services herein described to any area annexed to the City, Deleted: Contractor
Deleted: be exclusive
Deleted: Food and Green WasteOrganic Materials ...
Deleted: processing of Food and Green Waste
Deleted: ¶ ...
Deleted: Food and Green WasteOrganic Materials listed
...
Deleted: Green Waste
Deleted: A.
Deleted: transportedTransported by the
...
Deleted: 8
Deleted: B.
Deleted: C.
Deleted: Contractor
Deleted: ContractorFranchisee acknowledges and
...
Deleted: Green Waste
Deleted: Contractor
Deleted: This Agreement to Collect,
...
Deleted: Contractor
Deleted: arc
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: Contractor
Deleted: Contractor
Organic Materials Services Agreement
16 Deleted: Food and Green Waste
except that the City may permit a firm franchised by the County of San Luis Obispo before the annexation to continue service the area for a period not less than five (5) years.
4.6 City Right to Request Changes
4.6.1 General
City may request Franchisee to perform additional services (including new Diversion programs, billing services, etc.) or modify the manner in which it performs existing services. Pilot programs and innovative services which may entail new Collection methods, different kinds of services and/or new requirements for Waste Generators are included among the kinds of changes which City may request.
Franchisee shall present, within thirty (30) days of a request to do so by City, a proposal to provide additional or expanded Diversion services pursuant to the terms of Section 4.6.2. Franchisee shall be entitled to an adjustment in its compensation in accordance with Section 8.5 (Extraordinary Adjustments), for providing such additional or modified services.
4.6.2 New Diversion Programs
Franchisee shall present, within thirty (30) days of a request to do so by City, a proposal to provide additional or expanded Diversion services. The proposal shall contain a complete description of the following:
• Collection methodology to be employed (equipment, workforce, etc.) • Equipment to be utilized (vehicle number, types, capacity, age, etc.). • Labor requirements (number of employees by classification). • Type of Containers to be utilized.
• Provision for program publicity/education/marketing.
• A projection of the financial results of the program's operations for the remaining Term of the Agreement in a balance sheet and operating statement format including documentation of the key assumptions underlying the projections and the support for those assumptions. • Processing Facility to be utilized.
4.6.3 City's Right to Acquire Services
Franchisee acknowledges and agrees that City may permit other Persons besides Franchisee to provide additional Organic Materials services not otherwise contemplated under Section 4.6 (City's Right to Request Changes). If pursuant to Section 4.6.2 (New Diversion Programs), Franchisee and City cannot agree on terms and conditions of such services in ninety (90) days from the date when City first requests a proposal from Franchisee to perform such services, Franchisee acknowledges and agrees that City may permit Persons other than Franchisee to provide such services.
4.6.4 Implementing New Services
If l) Franchisee is capable of performing or developing the ability to perform a requested service or modifying an existing service; 2) City has agreed to have Franchisee provide such additional service in accordance with Franchisee's proposal; and 3) an adjustment in Franchisee’s compensation has been requested but has not been agreed upon or implemented within ninety (90) days, City may permit a third party to perform the request or modified existing service, and Franchisee shall not be obligated, to perform such additional or modified service pursuant to the terms of Section 4.6.3.
4.7 Ownership of Organic Materials
Once Organic Materials are placed in Containers and properly presented for Collection, ownership and the right to possession shall transfer directly from the Generator to Franchisee by operation of this Agreement. Franchisee is hereby granted the right to retain, Recycle, Process, reuse, Compost and otherwise use such Organic Materials or any part thereof, in any lawful fashion or for any lawful Deleted: Contractor
Deleted: diversion
Deleted: Contractor
Deleted: diversion
Deleted: Contractor
Deleted: compensation in
Deleted: Contractor
Deleted: diversion
Deleted: lo
Deleted: manpower
Deleted: Materials processing facility
Deleted: Contractor
Deleted: Contractor
Deleted: Food and/ or Green Waste
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: Food and Green Waste is
Deleted: Contractor
Deleted: Contractor
Deleted: recycle, process
Deleted: compost
Deleted: Food and Green Waste
Organic Materials Services Agreement
17 Deleted: Food and Green Waste
purpose consistent with the hierarchy and goals of AB 939 and AB 1826, and constitutes a reduction in landfill Disposal in accordance with SB 1383. Subject to the provisions of this Agreement, Franchisee shall have the right to retain any benefit resulting from its right to retain, Recycle, Process, Compost or reuse the Organic Materials which it Collects. Organic Materials or any part thereof, which are delivered to a Facility shall become the property of the Owner or operator of the Facility(ies) once deposited there by Franchisee.
Deleted: AD 1826.
Deleted: Contractor
Deleted: recycle, process, compost
Deleted: Food and Green Waste
Deleted: Food and Green Waste
Deleted: (Facility, transformation Facility, transfer
station, or Material Recovery Facility) …
Deleted: owner
Deleted: Contractor
18 Deleted: <object>
ARTICLE 5.
DIRECT SERVICES
5.1 General
The work to be done by Franchisee pursuant to this Agreement shall include the furnishing of all labor, supervision, equipment, materials, supplies, and all other items necessary to perform the services required to collect Organic Materials. The enumeration of, and specification of requirements for, particular items of labor or equipment shall not relieve Franchisee of the duty to furnish all others, as may be required, whether enumerated or not.
The work to be done by Franchisee pursuant to this Agreement shall be accomplished in a thorough and professional manner so that the customers within the City are provided reliable, courteous and high-quality Organic Materials Collection service at all times. The enumeration of, and specification of requirements for, particular aspects of service quality shall not relieve Franchisee of the duty of accomplishing all other aspects in the manner provided in this Section, whether such aspects are enumerated elsewhere in the Agreement or not.
5.2 Organic Materials Collection Services
A. Three-Container Collection System. Franchisee shall provide Organic Materials Collection service, as part of the City’s three-Container Collection program for the separate Collection of Source Separated Recyclable Materials, Source Separated Organic Materials, and Solid Waste, in accordance with the applicable Franchise Agreement(s) between the Franchisee and City for each Discarded Material type. Franchisee shall ensure that the Organic Materials services provided under this Agreement are at all times performed in accordance with Applicable Law, including SB 1383, and operationally align with the Collection of Solid Waste and Recyclable Materials in order to operate a successful three-Container Collection system.
Single-Family Customers with a disability shall have the option of placing their Containers near their dwelling, visible and within reasonable distance from the curb, and without obstacles (i.e. uneven surfaces, steep inclines/declines, behind gates) that cause a safety concern. The Franchisee will Collect their Containers at this location and return Container to same location. Franchisee will notify residents annually, beginning within thirty (30) days of execution of this Agreement, of this Collection option. To be eligible for this Collection option, residents must present proof of their disability to the Franchisee.
B. Collection Service. Franchisee shall provide Organic Materials Containers and Collection service to all Single-Family, Multi-Family, and Commercial Generators in accordance with Article 5 of this Agreement. Franchisee’s Organic Materials Collection program shall allow Generators to intentionally commingle Food Waste and Green Waste in the Organic Materials Containers. Franchisee shall Collect and remove all Organic Materials placed in Containers at the Designated Collection Locations for Commercial, Single-Family, and Multi-Family Customers, and Transport the Organic Materials to (i) the Approved Organic Materials Processing Facility for Processing in accordance with this Agreement. Prohibited Container Contaminants shall not be Collected in Organic Materials Containers. The Containers shall comply with the requirements of Section
5.7.3. C. Schedule. Contractor shall provide Organic Materials Collection for all Customers not less than once each week on the same day of the week as Solid Waste Collection service.
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: Contractor
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: Contractor
Deleted: <#>Food and Green Waste Services¶
<#>Contractor shall Collect and remove all Food and
Green Waste placed in¶
<#>Containers at the designated Collection locations
for Commercial, Single Family Dwelling Units and
Multifamily Dwelling Units.¶
<#>¶
Food and Green Waste Collection shall be a
minimum of Organic Materials Collection
Deleted: A.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted:
Deleted: t
Deleted: B.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: C.
19 Deleted: <object>
Franchisee will notify Customers of Holiday Collection schedules. Should the Collection day change, Franchisee shall re-route Collections within sixty (60) days of the notification by the change in Solid Waste Collection days to provide same day service.
5.3 Materials To Be Collected
Organic Materials to be accepted for Collection include: Food Waste, Food Scraps; Food-Soiled Paper; and Green Waste . The Parties agree that accepted types of Organic Materials may be added to or removed from this list from time to time at the sole discretion of the City. Franchisee shall not add or remove materials to or from this list without written approval from the City or signed amendment to the Agreement, and such approval shall not be unreasonably withheld.
Carpets, non-Compostable paper, textiles, and Prohibited Container Contaminants shall not be Collected in the Organic Materials Containers. The Containers shall comply with the requirements of Section 5.7.3.
Materials prohibited for Collection in the Organic Materials Containers include: Source Separated Recyclable Materials, Solid Waste, Excluded Waste, and other Prohibited Container Contaminants.
5.4 Refusal to Provide Collection Services
5.4.1 Customer Notices.
A. General. In the event Franchisee does not Collect any item or Container of Discarded Materials due to a Customer’s non- compliance with rules and regulations for proper set-out or the presence of Prohibited Container Contaminants, Franchisee shall attach a Customer Notice, subject to City’s approval, securely to the item or Container specifying the reasons for non-Collection. The Customer Notice shall contain Franchisee’s name, telephone number, and information described below.
The Customer Notice shall, at a minimum:
• Inform the Customer of the reason for the courtesy Collection or non-Collection; and • Include the date and time the issue was observed.
• In addition, upon the identification of Prohibited Container Contaminants in a Customer’s Container, the Franchisee shall provide the Customer with the following information in the Customer Notice, or through another form of communication such as mail, e-mail, text message, or over the phone: Information on the Customer’s requirement to properly separate materials into the appropriate Containers, and the accepted and prohibited materials for Collection in each Container; • Inform the Customer of the courtesy collection or non-collection of the contaminated materials on this occasion with information that the Franchisee may assess contamination Processing fees and/or may not Collect the Container in the future; and,
• Be supported by photographic evidence of the violation(s).
B. Upon identification of Prohibited Container Contaminants. Franchisee shall Collect the contaminated Organic Materials Containers and either Transport the material to the appropriate Approved Facility for Processing; or, Franchisee may Collect the contaminated materials with the Solid Waste and Transport the contaminated materials to the Approved Disposal Facility. A Collection of contaminated Recyclable Materials or Organic Materials where the materials are sent to the Approved Disposal Facility may be made with a Solid Waste Collection vehicle, provided that the contaminants may safely and lawfully be Collected as Solid Waste.
C. Communications with Customer. Whenever a Container at the Premises of a Customer is not Collected, Franchisee shall contact the Customer on the scheduled Collection day by telephone, email, text message, or other verbal or electronic message to explain why the Deleted: Contractor
Deleted: customers
Deleted: holiday
Deleted: collection
Deleted: Contractor
Deleted: collection
Deleted: 5.3
Deleted: Green waste material to be collected include tree trimmings, grass cuttings, dead plants, leaves, branches and dead trees (not more than six (6) inches in diameter) and similar materials generated at the Premises.¶
¶
Food Waste materials to be collected include waste material of plant or animal origin that results from the preparation or processing of food for animal or human consumption and
that is separated from the municipal solid waste stream. Food waste includes, but is not limited to, food waste from food ...
Deleted: Contractor
Deleted: may refuse
Deleted: Food
Deleted: Collect Green Waste and
Deleted: obligated to continue to provide Green Waste
Deleted: (s) to any participant
Deleted: Food and Green
Deleted: program
Deleted: monthly to City any warning notices issued.¶ ...
Deleted: 5.4
Deleted: A.
Deleted: Contractor
Deleted: Contractor
Deleted: courtesy Collection or
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Include
Deleted: B.
Deleted: Contractor
Deleted: Contractor
Deleted: courtesy
Deleted:
Deleted: C.
Deleted: Contractor
20 Deleted: <object>
Container was not Collected. Whenever a Container is not Collected because of Prohibited Container Contaminants, a Customer service representative shall contact the Customer to discuss, and encourage the Customer to adopt proper Discarded Materials preparation and separation procedures.
D. Franchisee Return for Collection. Upon request from Customer, Franchisee shall Collect Containers that received Customer Notices specifying non-Collection within one (1) Working Day of Customer’s request. Franchisee shall bill Customer for the extra Collection service event (“extra pick-up”) at the applicable City-approved Rates only if Franchisee notifies Customer of the premium Rate for this service at the time the request is made by Customer.
E. Assessment of Contamination Processing Fees. If the Franchisee observes twenty percent (20%) or more Prohibited Container Contaminants and has issued a Customer Notice specifying a courtesy Collection, the Franchisee may impose a contamination rate approved by the City for that Customer’s Service Level, if and only if Franchisee has informed the Customer of the potential for a Processing fee pursuant to this Section. The intent of contamination fees is to provide a behavioral tool to educate and prevent Customers from placing Source Separated Discarded Material into the improper designated Container(s). To ensure that assessment of fees are to be used for the intended purposes and not as a form of revenue generation, after the first issuance of a Customer Notice for the observance of Prohibited Container Contaminants in one (1) calendar year, Franchisee may issue a fee of ten (10) dollars. After the second observance of Prohibited Container Contaminants in the same calendar year, Franchisee may issue a fee of twenty (20) dollars. After the third observance of Prohibited Container Contaminants in the same calendar year, Franchisee may issue a fee of thirty (30) dollars. In the fourth and any subsequent observances of Prohibited Container Contaminants in the same calendar year, Franchisee may increase the contamination Processing fee by ten (10) dollar increments and may Collect the contaminated materials with the Solid Waste and Transport the contaminated materials to the Approved Disposal Facility, provided that the contaminants may safely and lawfully be Collected as Solid Waste.
F. Suspension of Contamination Processing Fee Program. Franchisee agrees that contamination fees shall not exceed one percent (1%) of Franchisee’s Gross Receipts in any calendar quarter. In the event that contamination fees exceed one percent (1%) of Franchisee’s Gross Receipts in any calendar quarter, the assessment of contamination fees shall be suspended immediately and indefinitely pending a program assessment by the City and Franchisee. Upon program suspension or at the request of the City at any time during the Term of the Agreement, City and Franchisee shall meet and confer regarding the application and effectiveness of contamination fees in accomplishing the behavior change. If the program is suspended due to excessive revenue generation, the City may require Franchisee to either:
i) modify the program parameters; ii) modify the amount of the contamination fee; or, iii) return to the City any funds generated by the contamination fee which exceed one percent (1%) of Franchisee’s Gross Receipts for a given period of time.
G. City Actions upon Identification of Prohibited Container Contaminants. The City or its designee shall perform SB 1383 activities required for the identification of Prohibited Container Contaminants which includes but is not limited to, record keeping, provision of educational notices and reporting.
5.5 Additional Green Waste Collection Programs
A. Christmas Tree Program. Franchisee shall operate an annual Christmas Tree Collection Deleted: D.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: E.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: F.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: G.
Deleted: 5.5
Deleted: A.
Deleted: Collection
Deleted: ¶
Deleted: Contractor
21 Deleted: <object>
and Diversion program. Theprogram shall include curbside and drop-off Collection of Christmas Trees targeting all Single-Family and Multi-Family Dwelling Units and shall Divert these Christmas Trees from landfill Disposal and Process the materials as Organic Waste in accordance with this Agreement.
B. On-Call/Green Waste Pick-Up. Franchisee shall make available additional Green Waste collection services upon customer request and Transport the Material to the Approved Organic Materials Processing Facility.
C.
5.6 End Uses for Organic Materials
General. Franchisee shall develop and implement plans and programs to Divert from Disposal the Organic Waste Collected through Curbside Collection of Organic Materials and the additional Organic Materials Collection programs specified in Section 5.5. Franchisee must provide end uses for Organic Materials that maximize Diversion credits for the City according to regulations established by CalRecycle, and that constitute a reduction in landfill Disposal in accordance with SB 1383.
Power. To the extent that electricity produced from the Organic Materials Processing Facility qualifies for City's procurement credit under SB 1383, City shall be allocated its proportional share of such qualified electricity usage based on the inbound Tonnage delivered by City divided by the total inbound tonnage of the facility for that same time period.
5.7 Operations
5.7.1 Schedule
To preserve peace and quiet, no Organic Materials shall be Collected from or within two- hundred (200) feet of Residential Premises between 6:30 P.M. and 6:30 A.M. on any day and such Organic Materials shall be Collected, Monday through Friday on the same day as Solid Waste Collection.
When the regularly scheduled Collection day falls on a Holiday, Collection shall take place on the following regularly scheduled Collection day. In the event the Franchisee misses the Collection of set out Organic Materials, the Franchisee shall collect the missed pickups with one (1) Business Day of notification.
5.7.2 Vehicles
A. General. Franchisee shall provide a fleet of Collection vehicles sufficient in number and capacity to perform the work required by this Agreement and in strict accordance with its terms. Franchisee shall have available on Collection days sufficient back-up vehicles in order to respond to complaints and emergencies. The fleet shall be maintained according to the requirements of Municipal Code 8.04.030.
B. Specifications. All vehicles used by Franchisee in providing Organic Materials Collection services under this Agreement shall comply with all Federal, State, and local requirements for such vehicles as they now exist or may be amended in the future, and be registered with the California Department of Motor Vehicles. All such vehicles shall have water-tight bodies designed to prevent leakage, spillage or overflow. All such vehicles shall comply with U.S.
Environmental Protection Agency noise emission regulations and other applicable noise control regulations.
C. Condition Franchisee shall maintain all of its properties, facilities, and equipment used in providing service under this Agreement in a safe, neat, clean and operable condition at all times.
Franchisee shall inspect each vehicle daily to ensure that all equipment is operating properly.
Vehicles which are not operating properly and represent a safety hazard shall be taken out of service until they are repaired and do operate properly and safely. Franchisee shall perform all scheduled maintenance functions in accordance with the manufacturer's specifications and Deleted: diversionDiversion program. The¶ ...
Deleted:
Deleted: -Family and Multi-family…amily Dwelling
...
Deleted: ¶
Deleted: B.
Deleted: Bulky Green Waste Pick-Up.
...
Formatted: List Paragraph, Indent: Left: 0.75",
Hanging: 0.56", Numbered + Level: 1 + Numbering
Style: A, B, C, … + Start at: 1 + Alignment: Left +
Aligned at: 0.25" + Indent at: 0.5"
Deleted: 5.6
Deleted: Food and Green Waste
Deleted: Contractor
Deleted: divertDivert from disposal materials¶ ...
Deleted: Contractor
Deleted: Food and Green WasteOrganic Materials that
...
Deleted: ¶
Deleted: 5.7
Deleted:
Deleted: ,
Deleted: Food or Green WasteOrganic Materials shall
...
Deleted: Contractor
Deleted: collectionCollection of set out Food or Green
...
Deleted: Contractor
Deleted: business day
Deleted: 5.7.2
Deleted: ContractorFranchisee shall provide a fleet of
...
Deleted: ¶
Deleted: Contractor
Deleted: Food and Green WasteOrganic Materials ...
Deleted: Contractor
Deleted: ContractorFranchisee shall inspect each
...
22 Deleted: <object>
schedule. Franchisee shall keep accurate records of all vehicle maintenance, recorded according to date and mileage and shall make such records available to City upon request.
Franchisee shall repair, or arrange for the repair of, all of its vehicles and equipment for which repairs are needed because of accident, breakdown or any other cause so as to maintain all equipment in a safe and operable condition. Franchisee shall maintain accurate records of repair, which shall include the date/mileage, nature of repair and the signature of a maintenance supervisor that the repair has been properly performed.
Franchisee shall arrange all vehicles and other equipment in safe and secure location(s) in accordance with all applicable zoning regulations.
D. Vehicle Identification. Each truck shall display in a prominent place a sign as required in Municipal Code section 8.04.090.
E. Operation. Vehicles shall be operated in compliance with the California Vehicle Code, and all applicable safety and local ordinances. Franchisee shall not load vehicles in excess of the manufacturer's recommendations or limitations imposed by state or local weight restrictions on vehicles.
F. Renewable Natural Gas (RNG) Vehicles. Under this Agreement, the Franchisee shall make a best effort for all Collection vehicles to be powered by SB 1383 RNG generated by a local facility or powered by SB 1383 RNG that is purchased through a wheeling agreement with a party(ies), provided that the wheeling agreement is for purchase of gas derived from Organic Waste that has been Diverted from a Landfill and Processed at an in-vessel digestion Facility that is permitted or otherwise authorized by Title 14 of CCR to recover Organic Waste and meets the requirements of 14 CCR Section 18993.1(h). Upon City’s request, Franchisee shall obtain and provide the City with a written certification by an authorized representative of the publicly owned treatment works or the wheeling agreement under which Franchisee purchased SB 1383 RNG certifying that the in-vessel digestion Facility produces the SB 1383 RNG consistent with the requirements of 14 CCR Section 18993.1(h). Franchisee shall maintain records of the amount of SB 1383 RNG purchased and shall report this information in accordance with Exhibit A. Franchisee shall agree to the City the right to report this SB 1383 RNG usage toward the City’s fulfilment of its annual recovered Organic Waste product procurement target in accordance with 14 CCR Section 18993.1.
5.7.3 Organic Materials Containers
A. General.
1. Franchisee shall supply all Customers with Organic Materials Containers for Collection of Organic Materials, in accordance with this Section. Franchisee shall use the Franchisee-provided Collection Containers that are currently located at Customers’ Premises, if applicable. If Customer is currently utilizing Collection Containers that were not provided by the Franchisee, Franchisee shall provide Containers from current inventory.
2. Franchisee shall provide Customers (including Single-Family, Multi-Family, Commercial, and City facility Customers) with new Collection Containers as requested by the Customer to meet its desired Service Level within five (5) Working Days of Franchisee’s first receipt of the Customer request.
3. On and after the Effective Date, any new Containers provided by the Franchisee shall comply with the Container standards set forth in this Section. All Containers shall display the Franchisee’s name, logo, telephone number, , capacity (yards or gallons), and some identifying inventory or serial number for carts only.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Food and Green Waste Containers¶
Deleted: Contractor
Deleted: Contractor
Deleted: with
Deleted: contractor
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: website
23 Deleted: <object>
4. If an existing Container breaks or is otherwise rendered non-functional on or after the Effective Date, the Franchisee shall replace the non-functional Container with a Container that complies with the requirements of this Section. Notwithstanding this Section, the Franchisee is not required to replace functional Containers, including Containers purchased prior to January 1, 2022, that do not comply with the color requirements of this Section prior to the end of the useful life of those Containers, or prior to January 1, 2036, whichever comes first.
B. Container Types and Sizes
1. Single-Family Containers. Franchisee shall supply each Single Family Dwelling Unit with an Organic Materials Container consistent in size with the City-approved Organic Materials Collection program.
2. Multi-Family Containers. Franchisee shall supply each Multi-Family Customer with Organic Materials Container(s) to adequately service the needs of the Multi-Family Premises.
3. Commercial Containers. Franchisee shall supply each Commercial Customer with Organic Materials Container(s) to adequately service the needs of the Premises.
Notwithstanding this Section, Franchisee shall not be required to provide Organic Materials Container(s) to a Commercial Customer that is exempted from Organic Materials services by the City or has demonstrated to the City that it is Diverting Organic Materials through subscription with another City-approved Franchisee, or other City -approved method, for the duration of the approved exemption.
4. Kitchen Pails. In addition, upon request, Franchisee will supply each Single Family and Multi-Family customer a kitchen pail to Collect Organic Materials inside a Dwelling Unit prior to placement in Multi-Family and Single-Family Customers’ Organic Materials Container, as approved by the City. Franchisee will be responsible for distribution of kitchen pails to Single-Family and Multi-Family Customers upon request, from Franchisee’s office beginning the Effective Date. City may restock Franchisee inventories at local offices for distribution to new residents or residents who need a replacement.
C. Container Labels.
Containers shall be identified for Organic Materials only and shall be clearly labeled in accordance with this Section.
1. Labels on Existing Containers or Lids. Franchisee shall ensure a label on the body or lid of each Container has been provided to a Customer that includes language or graphic images, or both, that indicate the primary materials accepted and the primary materials prohibited in that Container. Labels shall clearly indicate items that are Prohibited Container Contaminants for each Container.
2. Imprinted or In-Mold Labels for New Containers or New Lids. On or before the Effective Date, Franchisee shall imprint new Container bodies or lids with text or graphic images that indicate the primary materials accepted and the primary materials prohibited in that Container. Labels shall clearly indicate items that are Prohibited Container Contaminants for each Container. Prior to ordering any Containers or lids with in-mold labels, Franchisee shall submit a sample of its proposed label, proposed location(s) for placement of labels on each type of Container, and its labeling plan to the City for approval.
D. Container Colors. Organic Materials Cart lids shall be green. Organic Materials Bin, Compactor, and franchisee provided Roll-Off lids or bodies shall be green. No later than December 31, 2035, Franchisee shall provide all Customers with Collection Containers that Deleted: Contractor
Deleted: color
Deleted: Contractor
Deleted: Contractor
Deleted: a waste wheeler
Deleted: consistent
Deleted:
Deleted: Food and Green Waste
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: contractor
Deleted: Contractor
Deleted: container to collect Food Waste
Deleted: dwelling as approved by the City.
Contractor shall supply each multi-family complex
and commercial customer with the appropriate type
of container to adequately service the needs.
Containers Dwelling Unit prior to placement in
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Food and/or Green Waste only. Contractor
agrees to provide additional appropriate Containers, as required.Organic Materials only and shall be clearly
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
24 Deleted: <object>
comply with the Container color requirements specified in this Section or as otherwise specified in 14 CCR Section 18982; 14 CCR, Division 7, Chapter 12, Article 3; or other Applicable Law.
E. Additional Containers. City and Franchisee acknowledge that from time to time, a customer may damage or destroy a Container. City and Franchisee also acknowledge that from time to time Containers may be stolen from the curb or damaged due to normal use. When notified of such occurrence, Franchisee shall replace the Container, at no charge to the City or Customer, pursuant to the guidelines established by the Franchisee and approved by the City. Each Customer shall be responsible for excess damage to any such Containers not caused by Franchisee.
F. Upon expiration or early termination default of Agreement, City may purchase all Containers put into service at Customer Premises during the Term of the Agreement and shall become property of the City at a value negotiated with the City factoring the depreciation and scrap value. All Containers and Compactors purchased and put into service at Customer Premises during the Term of the Agreement that have not been fully depreciated shall be available to the City, at the City’s option, at a cost reflecting the net book value, plus scrap.
5.7.4 Litter Abatement
Franchisee shall use due care to prevent Organic Materials from being spilled or scattered during the Collection or Transportation process. If any Organic Materials are spilled during Collection, Franchisee shall promptly clean up all spilled materials. Each Collection vehicle shall carry a broom and shovel at all times for this purpose.
5.7.5 Personnel
A. General. Franchisee shall furnish qualified drivers, mechanical, supervisory, clerical, and other personnel as may be necessary to provide services required by this Agreement in a safe and efficient manner.
B. Identification. Franchisee shall ensure that while on duty each Collection worker wears a clean uniform which displays the Franchisee's company name and the worker's name or identification number.
C. Fees & Gratuities. Company shall not, nor shall it permit any agent, employee, or subcontractors employed by it to request, solicit, demand, or accept, either directly or indirectly any compensation or gratuity for any services performed under this Agreement except as provided in Article 8 of this Agreement.
D. Training. All drivers shall be trained and qualified in the operation of vehicles they operate and must possess a valid license, of the appropriate class, issued by the California Department of Motor Vehicles.
Franchisee shall provide adequate operations, health and safety training, and Hazardous Waste identification and handling training for all of its employees who use or operate equipment or who are otherwise directly involved in Collection or other related operations.
E. Customer Courtesy. Franchisee shall train its employees in customer courtesy, shall prohibit the use of loud or profane language, and shall instruct Collection crews to perform the work quietly. Franchisee shall use its best efforts to ensure that all employees present a neat appearance and conduct themselves in a courteous manner. If any employee is found to be discourteous or not to be performing services in the manner required by this Agreement, Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: customer
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
Formatted: Not Highlight
Deleted:
Deleted: Contractor
Deleted: Food or Green Waste
Deleted: transportation
Deleted: Food or Green Waste is
Deleted: Contractor
Deleted: collection
Deleted: ¶
Deleted: Contractor
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
25 Deleted: <object>
Franchisee shall take all necessary corrective measures. If City has notified Franchisee of a complaint related to a discourteous or improper behavior, Franchisee will reassign the employee to duties not entailing contact with the public while Franchisee is pursuing its investigation and corrective action process.
5.8 Organic Materials Processing
5.8.1 Receipt of Organic Materials
Franchisee shall Transport all Organic Materials Collected to the Approved Organic Materials Processing Facility. Franchisee’s Approved Organic Materials Processing Facility shall be a Facility that Processes Single-Family, Multi-Family, and Commercial Source Separated Organic Materials to recover Organic Waste.
5.8.2 Status of Approved Organic Materials Processing Facility The Approved Organic Materials Processing Facilities used by Franchisee must be designed and constructed in accordance with all Applicable Laws (e.g., CEQA, California Code of Regulations, etc.). The Facility must have all permits from Federal, State, regional, County and City agencies necessary for it to operate as a Food and/ or Green Waste Facility and must be in full regulatory compliance with all such permits. Franchisee shall, keep active all existing permits and approvals necessary for use of the Approved Organic Materials Processing Facilities in full regulatory compliance. Upon request, Franchisee shall provide copies of Facility permits and/or notices of violations (obtained from its Processing Facility Subcontractor, if necessary) to the City Manager.
The Approved Organic Materials Processing Facilities must be authorized to accept, under its existing permit, and have sufficient uncommitted capacity to accept, all Organic Materials delivered to it by, or on behalf of, the City for the Term of this Agreement. Franchisee shall immediately notify City of any notice of breach or default received from Approved Organic Materials Processing Facilities.
5.8.3 Alternative Processing Facility
If Franchisee becomes unable to deliver the City's Organic Materials to an Approved Organic Materials Processing Facility due to causes within its control or which could have been avoided by the exercise of due care, the Franchisee shall arrange for it to be accepted at another Processing Facility, provided that the Franchisee provides written notice to the City, in which case Franchisee shall pay for any increased Transportation costs, any differences in the fees charged at such alternative Processing Facility and the fees then in effect under this Agreement. If Franchisee's inability to deliver the City's Organic Materials to the Approved Organic Materials Processing Facility is not due to causes within its control or which could have been avoided by the exercise of due care, then Franchisee shall propose alternative Processing Facilities including all related costs and City shall select the alternative to be used. In the event of an emergency or sudden unforeseen closure of the Approved Organic Materials Processing Facility, Contract shall, within forty-eight (48) hours of the emergency or sudden and unforeseen closure, provide a written description of the reasons the use of the Approved Facility is not feasible, and the period of time Franchisee proposes to use the alternative Processing Facility. Such a change in Processing Facility shall be temporarily permitted until such time as the City is able to consider and respond to the use of the proposed alternative Processing Facility. If the use of the proposed Alternative Processing Facility is anticipated to or actually does exceed thirty (30) days in a consecutive twelve (12) month period, the use of such Processing Facility shall be subject to approval by the City. The City may in its sole discretion, approve, conditionally approve, temporarily approve, or disapprove of the use of the proposed Alternative Processing Facility. If the City disapproves the use of the proposed alternative Processing Facility, the Parties shall meet and confer to determine an acceptable Processing Facility.
Deleted: ContractorFranchisee shall take all
...
Deleted: <#>Implementation Plan¶
The parties recognize that substantial planning will be required in order to assure an orderly¶
initiation of Food and Green Waste Collection services
on January 1, 2016. To that end, the¶
City will require Contractor to submit by November I,
2015 a detailed implementation plan addressing,
among other things, the steps Contractor will take and
the schedule on which it will take them, to prepare for such an orderly initiation of service. The
implementation plan shall cover Contractor's schedule
for acquiring necessary equipment, personnel, storage
and maintenance facilities, administrative offices,
...
Deleted: Food and Green Waste
Deleted: 5.8
Deleted:
Deleted: Food and Green Waste
Deleted: Commencing January 1, 2016, the Contractor
...
Deleted: ContractorFranchisee shall Transport all
...
Deleted:
Deleted: Food and Green Waste
Deleted: Any FacilityThe Approved Organic Materials
...
Deleted: Contractor
Deleted: applicable state and local lawsApplicable
...
Deleted: ContractorFranchisee shall, directly or through ...
Deleted: The selected Food and Green Waste Facility
Deleted: Food and/ or Green Waste
Deleted: term
Deleted: Contractor
Deleted: Food and Green Waste Facility
Deleted:
Deleted: Contractor
Deleted: Food and Green WasteOrganic Materials to
...
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: ContractorFranchisee provides written notice
...
Deleted: transportationTransportation costs, any
...
Deleted: Contractor
Deleted: Food and Green Waste to the Food and Green
...
Deleted: Contractor
Deleted: Food and Green Waste Facilities including all
...
Deleted: Contractor
26 Deleted: <object>
5.8.4 Disposition of Unauthorized Waste
Franchisee shall ensure that procedures to identify and reject materials delivered to the Approved Organic Materials Processing Facility which are Excluded Waste, Hazardous Waste, or which otherwise may not be legally accepted at the Approved Organic Materials Processing Facility under their permits, are in place. Franchisee may, in the course of implementing such procedures, refuse to accept Organic Materials deposited from a Generator if they constitute Hazardous Waste, or otherwise may not be legally accepted at the Approved Organic Material Processing Facility, and Franchisee shall be solely responsible of the materials which are accepted. If Franchisee discovers Hazardous Waste, or other material which may not be legally accepted, among materials which it has accepted, it shall Dispose of such waste at its own expense. Franchisee may pursue all legal rights and remedies it may have against the Generator(s) of such Solid Waste if the Generator(s) can be identified.
5.8.5 Subcontracting
Franchisee shall not engage any Subcontractors for Collection, Transportation, or Processing of Organic Materials without the prior written consent of City. Franchisee must obtain written agreements with Processing Subcontractors to Facilities’ capacity to Process Discarded Materials. If the Franchisee plans to engage other affiliated or Related Party Entities in the provision of services, Franchisee shall provide City with thirty (30) days written notification of its plans and provide an explanation of any potential impacts related to the scope, quality, timeliness, or cost of providing services under this Agreement. All insurance documents must be reviewed and approved by the City Manager prior to City acceptance. Franchisee shall require that all Subcontractors file insurance certificates with the City, name City as an additional insured, and comply with all material terms of this Agreement.
5.9 Disposal
Franchisee shall ensure that the Residue from the Organic Materials Collected in the City and delivered to the Approved Organic Materials Processing Facility by the Franchisee are Disposed of at the Approved Disposal Facility.
5.10 Generator Waivers
A. General. The City or its designee may grant waivers described in this Section to Commercial or Multi-Family Generators that impact the scope of Franchisee’s provision of service for those Customers; provided, the Generator shall continue to subscribe with Franchisee for franchised Collection services to the extent such services are not waived by the City. Waivers issued shall be subject to compliance with SB 1383 requirements, pursuant to 14 CCR Section 18984.11, or other requirements specified by the City.
B. Generator Waivers.
a. De Minimis Waivers. The City or its designee may waive a Multi-Family’s, Commercial Business’, or its Property Owner’s obligation to comply with some or all of the Source Separated Organic Materials requirements set forth in this Agreement, SB 1383 Regulations, and the City’s Municipal Code, all as may be amended from time to time, if the Multi-Family, Commercial Business, or its Property Owner provides documentation, or the City has evidence demonstrating one of the following de minimis conditions:
i. The Multi-Family’s or Commercial Business’ total Solid Waste Collection service is two (2) cubic yards or more per week, and Organic Materials subject to Collection comprises less than twenty (20) gallons per week, per applicable Container, of the Multi-Family’s or Commercial Business’ total waste; or,
Deleted:
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: Food and Green Waste
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: the City
Deleted: Food and Green Waste
Deleted: Contractor
Deleted: Contractor
Deleted: dispose
Deleted: Contractor
Deleted: Waste
Deleted: ,
Deleted: Waste
Deleted:
Deleted: Contractor
Deleted: Contractor
Deleted: guarantee
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted:
Deleted: Contractor
Deleted: residual Solid Waste
Deleted: City's Food and Green Waste
Deleted: Food and Green Waste
Deleted: Contractor
Deleted: arc disposed
Deleted: a permitted disposal site in full regulatory
Deleted: 5.10
Deleted: Contractor
Deleted: Contractor
27 Deleted: <object>
ii. The Multi-Family’s or Commercial Business’ total Solid Waste Collection service is less than two (2) cubic yards per week, and Organic Materials subject to Collection comprises less than ten (10) gallons per week, per applicable Container, of the Multi-Family’s or Commercial Business’ total waste.
b. Space Constraint. The City or its designee may waive a Multi-Family’s, Commercial Business’, or its Property Owner’s obligation to comply with some or all of the Source Separated Organic Materials Collection service requirements set forth in this Agreement, SB 1383 Regulations, and the City’s Municipal Code, in the event that the Generator qualifies for a space constraint waiver under the City’s Municipal Code.
C. Waiver Requests. Generators may submit requests for de minimis waivers and physical space waivers to the City or its designee. If a Generator submits a request for a waiver to the Franchisee, the Franchisee shall refer the Generator to the City or its designee. Upon request of the City, the Franchisee shall support the City in the waiver review process by providing requested Customer information. If the City or its designee grants a waiver to a Generator, the City shall notify the Franchisee and Franchisee shall update the Customer’s information and Service Level in accordance with Exhibit A.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
28 Deleted: <object>
ARTICE 6.
OTHER SERVICES
6.1 Billing
The City Council shall establish an integrated rate for the Organics Materials, Recycling and Solid Waste services. Franchisee shall bill and collect for its services at no more nor less than these rates.
Franchisee's billing plan, including billing frequency, and format shall be subject to approval by City, and City shall have the right to revise the billing format to itemize certain charges.
The City may also direct Franchisee to insert mailers relating to Franchisee provided services with the billings and shall be responsible for all labor costs with respect to the mailing inserts. The mailers must fit in standard envelopes and not increase the required postage. The City will provide not less than thirty (30) days notice to Franchisee prior to the mailing date of any proposed mailers to permit Franchisee to make appropriate arrangements for inclusion of City materials.
Franchisee shall maintain copies of said billings and receipts, each in chronological order, for a period of three (3) years after the date of service for inspection by the City. Franchisee may, at its option, maintain those records in computer form, on microfiche, or in any other manner, provided that the records cannot be altered, and can be preserved and retrieved for inspection and verification in a timely manner.
The owner of occupied Premises shall be responsible and liable for paying the Food and Green Waste fees for that property.
6.2 Collection of Bills from Delinquent Customers
Once each year, prior to a date established by the City, Franchisee may take actions pursuant to Chapter 8.04 of the Municipal Code to collect delinquent accounts.
6.3 Periodic Performance or Billing Audit
The City shall have the right to periodically, not less than annually, request a performance audit or billing audit be completed by the Franchisee, the City or an independent third party. The City shall be entitled to select the type of consultant that it deems qualified to conduct said audits. The cost of such audits will be an allowable cost under the rate setting methodology. The cost of such audits will be an allowable cost under the rate setting methodology unless there are findings pursuant to Section
12.5. 6.4 Customer Service
6.4.1 Office
Office hours shall be, at a minimum, from 8:00 A.M. to 5:00 P.M., Monday through Friday, exclusive of holidays. A responsible and qualified representative of Franchisee shall be available during office hours for communication with the public. Telephone numbers shall either be a local or a toll free call to residents and businesses of the City. Franchisee's telephone system shall be adequate to handle the volume of calls typically experienced on the busiest days. Franchisee shall also maintain a local or toll free telephone number for use during other than normal business hours. Franchisee shall have a representative, answering or message providing/receiving (voice-mail) service available at said after hours telephone number.
6.4.2 Complaint Documentation
All service complaints related to Food and Green Waste Collection shall be directed to Franchisee.
Daily logs of complaints concerning Collection of Food and Green Waste shall be retained for a Deleted: Food and Green Waste
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
29 Deleted: <object>
minimum of twenty-four (24) months and shall be available to City at all times during this Agreement upon twenty-four (24) hour notice.
Franchisee shall log all complaints received orally or in writing and said log shall include the date and time the complaint was received, name, address and telephone number of complainant to the extent that such information is provided by complainant, description of complaint, employee recording complaint and the action taken by Franchisee to respond to and remedy complaint. All complaints received shall be responded to within twenty four (24) working hours of receipt.
All customer service records and logs kept by Franchisee shall be available at all times during this Agreement to City upon twenty four (24) hour notice and at no cost to City. City shall, at any time during regular Franchisee business hours, have access to Franchisee's customer service department for purposes of monitoring the quality of customer service or researching customer complaints assessing liquidated damages or other matters related to Franchisee's performance under this Agreement.
6.4.3 Resolution of Customer Complaints
Franchisee shall notify customers of this complaint procedure at the time customers apply for or are provided service, and subsequently, annually.
A customer dissatisfied with Franchisee's decision regarding a complaint may ask the City to review the complaint. The City's Utilities Director shall determine if the customer's complaint is justified, and if so, what remedy, if any shall be provided. The remedy under this Section shall be limited to a rebate of customer charges related to the period of breach of any of the Terms of this Agreement. Any resolution of these customer complaints shall not affect the City's rights to liquidated damages.
6.4.4 Government Liaison
Franchisee shall designate in writing a "Government Liaison" who shall be responsible for working with the City Manager, Utilities Director and/or one of their designated representative(s) to resolve customer complaints.
6.5 Education and Public Awareness
A. Program Objectives.
The City, or its designee, shall be responsible for designing, implementing, and conducting a public education and outreach program. The City’s, or its designee’s, public education and outreach strategy may focus on topics such as: improving Generator understanding of the benefits of and opportunities for source reduction, Reuse, and Landfill Disposal reduction and supporting compliance with Applicable Laws and regulations, including, but not limited to SB 1383 and SB 1383 regulations. The cumulative intended effect of these efforts is to reduce the amount of each Generator’s Discarded Materials and, ultimately, Disposal of Discarded Materials, and Franchisee agrees to support and not undermine or interfere with such efforts.
B. Franchisee Cooperation and Support.
Franchisee acknowledges and agrees that education and public awareness are critical, key, and essential elements of any efforts to achieve AB 939, SB 1383, and other Applicable Laws. Accordingly, Franchisee agrees to cooperate and coordinate with the City or its designee to exploit opportunities to expand public and Customer knowledge concerning needs and methods to reduce, reuse, and Recycle Discarded Materials and to cooperate fully with City in this regard. Franchisee acknowledges that they are part of a multi-party effort to operate and educate the public about the regional integrated waste management system. Franchisee shall cooperate and coordinate with the City or its designee on public education activities to minimize duplicative, inconsistent, or inappropriately timed education campaigns. The Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: A.
Deleted: shall
Deleted: l
Deleted: Contractor
Deleted: B.
Deleted: Contractor
Deleted: Contractor
Deleted: b
Deleted: AB 1826 requirements
Deleted: Contractor
Deleted: cooperate withtake direction from
Deleted: in exploring
Deleted: customer
Deleted: recycle Solid Waste
Deleted: Contractor
Deleted: Contractor
30 Deleted: <object>
Franchisee shall cooperate with and shall not impede, interfere, or attempt to impede or interfere with the implementation, expansion, or operation of public education and outreach programs or campaigns conducted by the City.
C. Franchisee Education Activities
1. Supplemental Education Materials. Franchisee shall perform all necessary public education activities related to the Organic Materials services as directed by the City. This shall include, but not be limited to, annual mailings to all Customers explaining the Organics Materials program, mailings prior to the start of services, flyers handed out with Container delivery and follow-up mailings or handouts related to the Collection of new materials. All public education materials shall be approved in advance by the City. Franchisee shall obtain approval from the City on all Franchisee-provided public education materials outside of the City’s education plan, including, but not limited to: print, radio, television, or internet media before publication, distribution, and/or release. The City shall have the right to request that Franchisee include City identification and contact information on public education materials and approval of such requests shall not be unreasonably withheld.
2. Bill Inserts. Franchisee shall maintain its own program of providing information relevant to billing and Organic Materials services, issues and needs with its bills. Franchisee shall also include in Customer bills additional information, including information on any and all programs, as directed by the City. Franchisee shall bear all labor costs with respect to inserting public education materials with the billings. City shall bear any additional postage expense resulting from the City's inserts and shall bear other expenses related to the inserts to the extent said expenses are clearly in excess of the Franchisee's normal billing costs. All public education materials shall be approved in advance by the City. Franchisee shall be responsible for printing single-sheet, double sided bill inserts at least annually. Franchisee shall provide electronic bill inserts (or separate email attachments) to Customers who are billed electronically, and paper bill inserts to Customers who receive paper bills. Upon City request for such inserts, Franchisee shall comply with such request during its next billing cycle for the targeted Customer group. Franchisee shall perform this service with no additional requirement for compensation.
3. Annual Notice of Requirements. If not already provided through another Discarded Materials franchise agreement between the Parties, Franchisee shall, not less than once per year, prepare and distribute to each Generator in the City a mailer that includes information specified in 14 CCR Section 18985.1(a). Such mailer shall be distributed by Franchisee to all Residential and Commercial mailing addresses including individual Multi-Family Dwelling Units and tenants of multi-tenant Commercial locations. Franchisee shall also make this notice available in an electronic format through the Franchisee’s website.
4. Other Outreach. At the direction of the City, Franchisee shall participate in and promote AB 939, AB 341, AB 1826, SB 1383 or other Applicable Law activities and other Solid Waste management techniques at community events and local activities. Such participation would normally include providing, without cost, educational and publicity information promoting the goals of the City's Discarded Materials program.
6.6 Procurement of Recovered Organic Waste Products
A. Compost Give-Away Events and City Use. Franchisee shall make available for distribution an annual total of at least one hundred cubic yards of Compost, or other mutually agreed upon amount, at two (2) public events held within the City or for other City use. The location, date, and time of such events shall be determined by the City, with adequate notice to the Franchisee, and may be held in conjunction with other City-approved events. Franchisee shall deliver the Compost to the agreedupon event location at no cost to City. Franchisee shall provide at least one (1) attendant for at least Deleted: Contractor
Deleted: Contractor
Deleted: 1.
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: customers
Deleted: Food and Green wasteWaste
Deleted: collection
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Manager and/or Utilities Director
Deleted: Contractor
Deleted: Recycling, reuse and other diversion
Deleted: to the City
Deleted: AO 939 and AO 1826 programs
31 Deleted: <object>
six (6) hours per event.
B. In the event a public compost give-away event is held at the Designated Processing Facility, and to the extent that such distribution qualifies for City's procurement credit under SB 1383, the City shall be allocated its proportional share of such qualified procurement based on the inbound Tonnage of Organic Materials collected by Franchisee from City divided by the total inbound Tonnage of the Approved Organic Materials Processing Facility to which Franchisee delivered such City Tonnage during the applicable measurement period.
32 Deleted: <object>
ARTICLE 7.
PAYMENTS TO CITY
7.1 Franchise Fee
In consideration of the exclusive franchise provided for in this Agreement, Franchisee shall pay the City ten percent (10%) of its gross revenues for Organic Materials Collection services; provided, however, that such Franchise Fee shall not exceed the costs of the City to deliver service to properties. Such Franchise Fee shall be a “pass-through” expense for purposes of Rate review.
7.2 AB 939/SB 1383 Fee
Franchisee shall pay an AB 939/SB 1383 fee to the City each month. The City shall retain the sole right to set priorities for the use of its AB 939/SB 1383 fee. In addition, if the City’s designee implements an AB 939, SB 1383, or Solid Waste Management fee, Franchisee shall pay that fee directly to the designee. Said fees shall be an allowable cost in Franchisee’s rate application. All AB 939/SB 1383 fees and Solid Waste Management fees paid to the City or its designee shall be considered a pass through cost for purposes of rate setting, and, as such changes these fees shall be adjusted accordingly subject to all applicable laws and regulations. The City or its designee shall have the right to establish and adjust the AB 939, SB 1383, or Solid Waste Management fee at any time, provided that any changes are considered a “pass-through” cost for the purposes of rate setting, at the time of the change in the AB 939, SB 1383, or Solid Waste Management fee.
7.3 Business License Tax
Franchisee shall pay each annual business license tax.
7.4 Other Fees
The City shall reserve the right to set "Other" Fees, as it deems necessary. These expenses will be determined and a fee designed to reimburse the City. Such fees shall be set annually by City resolution and may be considered a “pass through” cost for purposes of rate setting.
7.5 Time and Method of Payment
If Franchisee is directed to pay an AB 939/SB 1383 Fee, Franchise Fee or "Other" fee, it shall do so on or before the fifteenth (15th) day of each month during the Term. Franchisee shall remit to City a sum of money equal to the designated percentage of the gross revenue or a flat monthly fee as determined by the City. If any fees are not paid on or before the fifteenth (15th) day of any month, Franchisee shall pay to City a late payment penalty in an amount equal to one percent (1%) of the amount owing for that month.
Franchisee shall pay an additional late payment penalty of one percent (1%) owing on any unpaid balance for each following thirty (30) day period the fee remains unpaid. Late payment penalty amounts shall not be included in any revenue requirement.
7.6 Adjustment of Fees
The City may adjust the amount of fees annually. Such adjustment shall be reflected in the rates that the Franchisee is allowed to charge and collect from customers.
7.7 Review of Fee Payments
The City, or its agent, reserves the right to annually perform an independent review of fee payments, to verify that fees are being paid in accordance with Agreement. The cost of such reviews will be an allowable cost under the rate setting methodology.
Deleted: ¶
Deleted: Contractor
Deleted: Food and Green Waste
Deleted: franchise fee
Deleted: incurred
Deleted: by
Deleted: franchise fee
Deleted: "
Deleted: "
Deleted: rate
Deleted: 7.2
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
33 Deleted: <object>
ARTICLE 8.
FRANCHISEE'S COMPENSATION AND RATES
8.1 General
Franchisee's compensation provided for in this Article shall be the full, entire and complete compensation due to Franchisee pursuant to this Agreement for all labor, equipment, materials and supplies, taxes, insurance, bonds, overhead, profit and all other things necessary to perform all the services required by this Agreement in the manner and at the times prescribed.
The Franchisee does not look to the City for payment of any sums under this Agreement.
Franchisee will perform the responsibilities and duties described in this Agreement in consideration of the right to charge and collect from customers for services rendered at rates fixed by the City from time-to-time and the right to sell compost and other beneficial byproducts generated from the Food and Green Waste. The City shall have the right to structure those rates as it deems appropriate so long as the revenues forecasted to be received by Franchisee from charging such rates can reasonably be expected to generate sufficient revenues to provide for Franchisee's compensation as calculated in accordance with the “City of San Luis Obispo Rate Setting Process and Methodology Manual for Integrated Solid Waste Management Rates”.
8.2 Initial Rates
Franchisee will submit required financial documentation for this service as part of an integrated solid waste rate application. The rate application will comply with the guidelines set forth in the City's "Rate Setting Process and Methodology Manual for Integrated Solid Waste Management Rates". The portion of the rate attributable to this service shall be identified as part of the Council rate-setting process but will not be separated from the integrated rate.
8.3 Subsequent Rates
Franchisee may request rate revisions in future solid waste rate applications. The rate application must comply with the City's "Rate Setting Process and Methodology Manual for Solid Waste Management Rates".
8.4 Right to Perform Rate Reviews
City reserves the right to perform, or have a qualified third party perform, a detailed review of Franchisee's expenses and revenues for the purposes of adjusting rates. The results of this detailed rate review will be used to adjust rates, and the Franchisee's calculated revenue requirements will be used the following year to adjust rates according to Section 8.3 Franchisee's Compensation for subsequent Rate Years.
8.5 Extraordinary Adjustments
Franchisee or City may request an adjustment to rates at times other than that required in Section 8.3 for unusual changes in the cost of providing service under this Agreement. Such changes may include, but are not limited to, changes in laws, ordinances, or regulations, and significant changes in Franchisee's workload due to new residential or commercial development. However, when an extraordinary adjustment is requested, such adjustment shall consider changes in all costs and revenues from Franchisee's proposed revenue requirement.
Deleted: ¶
Deleted: CONTRACTOR
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: .
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
34 Deleted: <object>
For each such request, Franchisee shall prepare a schedule comparing the original proposed costs and revenues by line item to the then current costs and revenues, including an estimates of the cost impact of the change, using an operating ratio of 93%, applied to Franchisee's costs as calculated in Franchisee's proposed revenue requirement. Such request shall be prepared in a form acceptable to City with support for assumptions made by Franchisee in preparing the estimate, Franchisee and City shall negotiate a mutually acceptable adjustment amount.
ARTICLE 9.
RECORDKEEPING AND REPORTING
9.1 Records
9.1.1 General
A. Franchisee shall maintain records required to conduct its operations, to support requests it may make to City, and to respond to requests of the City. Adequate record security shall be maintained to preserve records from events that can be reasonably anticipated such as a fire, theft and earthquake. Electronically maintained data and records shall be protected and an adequate backup system shall be provided for such data and records. The protection and backup systems shall be subject to approval by the City.
B. The following records shall be maintained for the City in form and detail satisfactory to the City, relating to:
1. Customer services and billing;
2. Weight of Organic Materials. Information is to be separated by kind of account (Single-Family, Multi-Family, and Commercial);
3. Additional Green Waste Collection Service Requests:
4. Routes;
5. Facilities, equipment, and personnel used;
6. Facilities and equipment operations, maintenance, and repair;
7. Processing of Organic Materials;
8. Complaints; and
9. Missed pick-ups.
C. Franchisee shall maintain records of Transfer, Diversion, and Disposal of all Organic Materials Collected in the City for the period of this Agreement and all extensions to this Agreement or successor Agreements. In the event Franchisee discontinues providing Organic Materials services to City, Franchisee shall provide all records of Diversion and Disposal of all Organic Materials Collected within the City to City within thirty (30) days of discontinuing service. Records shall be in chronological order, and organized in a form readily and easily interpreted.
D. Records for other programs shall be tailored to specific needs. In general, they shall include:
1. Plans, tasks·, and milestones; and,
2. Accomplishments in terms such as dates, activities conducted, quantities of products used, produced or distributed, and numbers of participants and responses.
E. Unless otherwise required in this Agreement, Franchisee shall retain all records and data required to be maintained by this Agreement for the Term of this Agreement plus five (5) years after its expiration or earlier termination. Franchisee’s records shall be stored in one central location, physical or electronic, that can be readily accessed by Franchisee. Upon request, any such records shall be retrieved in a timely manner, not to exceed ten (10) Working Days of a request by the City and made available to the City; including any record or Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Section Break (Next Page)
RECORDS, REPORTS AND INFORMATION,
STUDIES AND HEARING REQUIREMENTS¶
Deleted: Contractor
Deleted: from City in
Deleted: conduct of City business, Additionally, the
Contractor shall also keep and maintain records
reasonably necessary for audits, as required by this
Agreement, and shall keep and maintain all records
reasonably necessary to develop reports and financial
statements required with respect to this AgreementCity
Deleted: /
Deleted: backed up
Deleted: Special
Deleted: annual clean-up event results;
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: D.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
35 Deleted: <object>
documentation that the City, requires to fulfill obligations under Applicable Law including, but not limited to, AB 939, AB 341, AB 1826, AB 876, AB 901, SB 1383, and other current or future Federal, State, or local regulations, as amended.
9.1.2 Financial Records
Financial records shall separate all records related to the services performed under this Agreement from any and all other types of businesses and operations conducted by the Franchisee.
9.2 Reports
A. 9.2.1 Report Formats and ScheduleRecords shall be maintained in forms and by methods that facilitate flexible use of data contained in them to structure reports, as needed. Reports are intended to compile recorded data into useful forms of information that can be used to, among other things:
1. Determine and set rates, and evaluate the financial efficacy of operations; and
2. Evaluate past and expected progress towards achieving goals and objectives; and
3. Determine needs for adjustment to programs; and
4. Evaluate Customer service and Complaints.
B. The City may at no cost to itself request that Franchisee provide such additional information in the reports set forth below as the City deems necessary or appropriate to meet its needs, including provision of information needed for the City’s compliance with Applicable Law, including, but not limited to AB 939, AB 1826, AB 341, and SB 1383 report information.
Franchisee may propose report formats that are responsive to the objectives and audiences for each report. The format of each report shall be subject to approval by the City.
C. Franchisee shall submit all reports to the City, electronically to the Utilities Director, via email, using software acceptable to the City. The City reserves the right to require the Franchisee to maintain records and submit the reports required herein through use of the Cityselected web-based software platform and/or Microsoft Excel spreadsheet, at the Franchisee’s expense.
Monthly reports shall be submitted within 20 ten calendar days after the end of the report month.
9.2.2 Monthly Reports
The information listed shall be the minimum reported for each service:
A. Discarded Materials, Collected, Transferred, Diverted and Disposed of, by sector (Commercial, industrial, Residential) of Waste Generator-Collected by Franchisee, in Tons, by month.
B. Complaint summary, for month and cumulative for report year, as above, summarized by nature of Complaints.
C. Narrative summary of problems encountered and actions taken with recommendations for the City, as appropriate.
D. All requirements specified in “Exhibit A.”
9.2.3 Annual Report
The Annual Report is to be essentially in the form and content of the monthly reports. Annual reports shall include at a minimum, all data and information described in Exhibit A, unless otherwise specified under this Agreement. In addition, Franchisee's annual audited financial reports/statements, with the operations related to the City services segregated, shall be included. The annual report shall also include a complete inventory of equipment used to provide all services.
Financial statements shall include a supplemental schedule combining Franchisee's results of operations, separating the specific revenues and expenses, including detailed information with respect to general overhead claimed by the Franchisee, in connection with the operations provided for in this Deleted: Contractor
Deleted: 9.1.3 General Records¶
City approved records (format) shall be maintained for
the City separate from other jurisdictions relating to:¶ <#>Customer services;¶
<#>Weight of Food and Green Waste;¶
<#>Routes;¶
<#>Facilities, inventory of equipment and personnel
used;¶
<#>facilities and equipment operations, maintenance
and repair;¶ ...
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: formal
Deleted: approved
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: twenty (
Deleted: (10)
Deleted: being reported. Annual
Deleted: All reports shall be submitted before
...
Deleted: Food
Deleted: A.
Deleted: Green
Deleted: collected, sorted by type of
Deleted: Contractor
Deleted: tons
Deleted: , and cumulative for report year
Deleted: B.
Deleted: C.
Deleted: assessment
Deleted: to
Deleted: for improvement
Deleted: Number of accounts by category for each
...
Deleted:
Deleted: Contractor
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
36 Deleted: <object>
Agreement from others included in such financial statements. The financial statements, supplemental schedule, management letter and footnotes shall be prepared in accordance with Generally Accepted Accounting Principles (GAAP) and audited, in accordance with Generally Accepted Auditing Standards (GAAS) by a certified public accountant (CPA) licensed (in good standing) to practice public accounting in the State of California as determined by the State of California Department of Consumer Affairs Board of Accountancy. The CPA opinion on Franchisee's annual financial statements and supplemental schedule shall be unqualified, except as to uncertainties for which the ultimate outcome cannot be determined by the date of the CPA's opinion.
9.2.4 Additional Reports.
At the City’s option, the City may require that Franchisee provide the City with the aggregate tonnage data related to AB 901 reporting that the City needs for its SB 1383 reporting, to the extent available to Franchisee within five (5) Business Days of City request.
9.3 Right to Inspect Records
City shall have the right to inspect or review the payroll tax reports, specific documents or records required expressly or by inference pursuant to this Agreement, or any other similar records or reports of Franchisee that City shall deem, in its sole discretion, necessary to evaluate annual reports, compensation applications provided for in this Agreement and Franchisee's performance provided for in this Agreement. The City retains the right to have an independent third party or agent of the City's choosing, such as a CPA, participate in the records inspection. The cost of such inspection or review will be an allowable cost under the rate setting methodology.
9.3.1 Right to Review Basis for Landfill Tipping Fee Increases The Franchisee shall provide to the City a copy of Cold Canyon Landfill's and/or the designated Food and Green Waste processing facility's request for an increase in tipping fees no later than five (5) days following submittal of said request to the County of San Luis Obispo and/or the designated processing facility.
Additionally, the Franchisee shall notify the City of the action taken by the Board of Supervisors and /or the designated processing facility regarding said request within five (5) days following said action, including letter to the Board of Supervisors and related executed resolution and/or appropriate documentation from the designated processing facility. The City retains the right to have an independent third party or agent of the City's choosing, such as a CPA, participate in the review. The cost of such inspection or review will be an allowable cost under the rate setting methodology unless there arc findings pursuant to Section 12.5.
9.4 Waste Generation/Characterization Studies
Franchisee acknowledges that the city must perform Solid Waste Generation and Disposal characterization studies periodically to comply with AB 939 requirements. Franchisee agrees to participate and cooperate with City and its designated agents to accomplish 1) studies and data collection and prepare reports as needed to determine weights and volumes of Solid Waste generated, Diverted, Disposed, transformed, or otherwise handled/processed to satisfy AB 939 requirements; and 2) other efforts the City may be required to conduct for compliance with Applicable Law, such as SB 1383.
9.5 Performance Hearing
The City maintains the right to hold a public hearing at any time, not more than once each year, al which the Franchisee shall be present and shall participate, to review its services and performance.
The purpose of the hearing is to provide for a discussion and review of technological, economic, and regulatory changes in order to achieve a continuing, advanced Solid Waste management system; and Deleted: Contractor
Deleted:
Deleted:
Deleted:
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: g
Deleted: d
Deleted: Contractor
Deleted: d
Deleted: d
Deleted: Contractor
37 Deleted: <object>
to ensure customer service quality and any other areas that may be addressed regarding services are being provided with adequate quality, efficiency and economy.
Sixty (60) days after receiving notice from City of a Performance Hearing, Franchisee shall, at a minimum, submit a report to City indicating (1) changes recommended and/or new services to improve City's ability to meet the goals of AB 939 and Ab 1826 to contain costs and minimize impacts on rates; and (2) any specific plans for provision of changed or new services by Franchisee.
Deleted: Contractor
Deleted: Contractor
38 Deleted: <object>
ARTICLE 10.
INDEMNIFICATION, INSURANCE AND BOND
10.1 Indemnification
Franchisee shall indemnify and hold harmless City, its officers, Directors, employees, and agents from and against any and all loss, liability, penalty, forfeiture, claim, demand, action proceeding or suit of any and every kind and description (including, but not limited to, injury to and death of any Person and damage to property, or for contribution or indemnity claimed by third parties) to the extent arising or resulting from and in any way connected with (1) the negligence or willful misconduct of Franchisee, its officers, employees agents and/or sub Contractors in performing services under this Agreement; (2) the failure of Franchisee, its officers, employees, agents and/or subcontractors to comply in all respects with the provisions of this Agreement, applicable laws (including, without limitation, the Environmental Laws) and regulations, and/or applicable permits and licenses; (3) the acts of Franchisee, its officers, employees, agents and/or subcontractors in performing services under this Agreement for which strict liability is imposed by law (including, without limitation, the Environmental Laws). Franchisee further agrees to and shall, upon demand of City, at Franchisee's sole cost and expense, defend (with attorneys acceptable to City) the City, its officers, directors, employees, and agents against any claims, actions, suits or other proceedings, whether judicial, quasi-judicial or administrative in nature, arising or resulting from any events described in the immediately preceding paragraph to the extent arising from or related to alleged or actual violations of Proposition 218 and/or its implementing legislation.
Franchisee's duty to indemnify and defend shall survive the expiration or earlier termination of this Agreement.
10.2 Landfill Diversion
The Franchisee acknowledges that the City has adopted a SRRE which selects Food and Green Waste Collection and Composting programs as a means of diverting an estimated 6,796 tons in 1995 and 8,248 tons per year by the year 2000. It is therefore of foremost importance that the Food and Green Waste and wood debris collected under this Agreement be converted into a functional and marketable product in order that the materials may be diverted from landfill disposal in compliance with the City's SRRE, and AB 939. The Franchisee shall therefore use commercially reasonable efforts ensure that the processing method used shall, at all times, meet the intent of the City's SRRE and AB 939.
Should the Franchisee find it necessary to utilize another method of processing in order to meet the intent of the SRRE and AB 939, the City shall be given an opportunity to make its own determination as to the suitability and cost- effectiveness of such process and shall approve such process in writing.
The City shall have the right to terminate this Agreement upon the giving of a six (6) month prior written notice to Franchisee should it be determined that the Food and Green Waste program being implemented and/or proposed under this Agreement is ineffective in meeting the City's diversion goals and objectives. Upon termination, the Franchisee shall be entitled only to revenues less expenses incurred to that date. All revenues received thereafter shall be the property of the City unless otherwise agreed.
10.3 AB 939/SB1383 Indemnification
Franchisee agrees to indemnify and hold harmless City, its officers, Directors, employees, and agents from and against all fines and/or penalties imposed by the California Integrated Waste Management Board in the event the source reduction and recycling goals or any other requirements of AB 939 or SB 1383 are not met by City with respect to the waste stream Collected under this Agreement but only to the extent such failure is due to the failure of Franchisee to meet its obligations under this Agreement or for delays in providing information that prevents City from submitting reports required by AB 939 or SB 1383 in a timely manner.
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: ,
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: requirement
Deleted: Contractor
39 Deleted: <object>
10.4 Insurance
A. Minimum Limits of Insurance. Franchisee shall maintain limits no less than:
1. Comprehensive General Liability: One Million Dollars ($1,000,000) combined single limit per occurrence for bodily injury, Personal injury and property damage.
2. Automobile Liability: One Million Dollars ($1,000,000) combined single limit per accident for bodily injury and property damage.
3. Workers' Compensation and Employers Liability: Workers' compensation limits as required by the Labor Code of the State of California and Employers Liability limits of
4. $1,000,000 per accident.
B. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, directors and employees; or Franchisee shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages a) The City, its officials, employees, and directors are to be covered as insured as respects: liability arising out of activities performed by or on behalf of Franchisee; products and completed operations of Franchisee; Premises owned, leased or used by Franchisee; or automobiles owned, leased, hired or borrowed by Franchisee. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, employees or volunteers. b) Franchisee's insurance coverage shall be primary insurance as respects City, its officials, directors, employees and volunteers. Any insurance or self-insurance maintained by City, its officials, or employees shall be excess of Franchisee's insurance and shall not contribute with it.
c) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its officials, or employees.Coverage shall state that Franchisee's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
2. Workers' Compensation and Employers Liability Coverage - The insurer shall agree to waive all rights of subrogation against City, its officials, and employees for losses arising from work performed by Franchisee for City.
3. All Coverages - Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to City.
D. Acceptability of Insurers. The insurance policies required by this Section shall be issued by an insurance Franchisee or companies admitted to do business in the State of California Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
¶
Deleted: Contractor
Deleted: Contractor
Deleted: contractor
40 Deleted: <object>
subject to the jurisdiction of the California Insurance Commissioner and with a rating in the most recent edition of Best's Insurance Reports of size category VII or larger and a rating classification of A or better.
E. Verification of Coverage. Franchisee shall furnish City with certificates of insurance and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a Person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms provided by or acceptable to City and are to be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
10.5 Faithful Performance Bond
Simultaneously with the execution of this Agreement, Franchisee shall file with City surety bond, payable to City, securing Franchisee's faithful performance of its obligations under this Agreement.
The bond shall be in the amount of 125% of the total annual contract price guaranteeing the faithful performance of the agreement, including any reasonable attorney's fees or other collection costs.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
41 Deleted: <object>
ARTICLE 11.
CITY'S RIGHT TO PERFORM SERVICE
11.1 General
In the event that Franchisee, for any reason whatsoever, fails, refuses or is unable to Collect, transport or process any or all Food and Green Waste materials which it is required by this Agreement to Collect and process, at the time and in the manner provided in this Agreement, for a period of more than seven (7) calendar days, and if, as a result thereof, Food and Green Waste should accumulate in the City to such an extent, in such a manner, or for such a time that the City Manager should find that such accumulation endangers or menaces the public health, safety or welfare, then City shall have the right, but not the obligation, upon twenty-four (24) hour prior written notice to Franchisee during the period of such emergency as determined by the City Manager, (1) to perform, or cause to be performed, such services itself with its own or other personnel without liability to Franchisee; and/or (2) to take possession of any or all of Franchisee's land, equipment and other property to Collect, transport or process any Food and/or Green Waste generated within the City which Franchisee would otherwise be obligated to Collect, transport, process or market pursuant to this Agreement. In the event the City takes possession of the Franchisee's equipment and other property, the City shall be entitled to have another Franchisee operate such equipment and property under City direction.
Additionally, in the event the City takes possession of the Franchisee's equipment and other property, the City does not guarantee repair of existing problems with equipment and facilities.
Notice of Franchisee's failure, refusal or neglect to Collect, transport or process Food and Green Waste may be given orally by telephone to Franchisee at its principal office and shall be effective immediately. Written confirmation of such oral notification shall be sent to Franchisee within twentyfour (24) hours of the oral notification.
Franchisee further agrees that in such event:
• It will take direction from City to affect the transfer of possession of property to City for City's use.
• It will, if City so requests, keep in good repair and condition all of such property, provide all motor vehicles with fuel, oil and other service, and provide such other service as may be necessary to maintain said property in operational condition. • City may immediately engage all or any personnel necessary or useful for the Collection, transpot1ation and processing Green Waste, including, if City so desires, employees previously or then employed by Franchisee, Franchisee further agrees, if City so requests, to furnish City the services of any or all management or office personnel employed by Franchisee whose services arc necessary or useful for Green Waste Collection, Transportation and processing operations and for the billing and collection of fees for these services.
City agrees that it assumes complete responsibility for the proper and normal use of such equipment and facilities while in its possession.
If the interruption or discontinuance in service is caused by any of the reasons listed in Section
12.4 (Excuse From Performance), City shall pay to Franchisee the reasonable rental value of the equipment and facilities, possession of which is taken by City, for the period of City's possession, if any, which extends beyond the period of time for which Franchisee has rendered bills in advance of service
Except as otherwise expressly provided in the previous paragraph, City's exercise of its rights under this Article 11 (I) does not constitute a taking of private property for which compensation must be Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: effect
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
42 Deleted: <object>
paid; (2) will not create any liability on the part of City to Franchisee; and (3) does not exempt Franchisee from the indemnity provisions of Article 10, Indemnification, Insurance and Bond, which are meant to extend to circumstances arising under this Section, provided that Franchisee is not required to indemnify City against claims and damages arising from the sole negligence of City officers, employees and agents in the operation of Collection vehicles during the time City has taken possession of such vehicles.
11.2 Temporary Possession or Franchisee's Property
If the City suffers an interruption or discontinuance of service as described in Section 11.1 (including interruptions and discontinuance due to events described in Section 12.4, Excuse from Performance), City may take possession of and use all of Franchisee's property described above until other suitable arrangements can be made for the provision of Food and Green Waste Services which may include the grant of a Contract to another company. The same notice requirements of Section 11.1 are applicable.
11.3 Billing and Compensation to City During City's Possession During such time that city is providing Green Waste services, as above provided, Franchisee shall continue to bill and collect payment from all users of the above-mentioned services.
Franchisee further agrees that, in such event, it shall reimburse City for any and all costs and expenses incurred by City in taking over possession of the above-mentioned property for Food and Green Waste service in such manner and to an extent as would otherwise be required of Franchisee under the Terms of this Agreement. Such reimbursement shall be made from time to time after submission By City to Franchisee of each statement listing such costs and expenses, but in no event later than five (5) working days from and after each such submission. The City shall have the right, at its sole discretion, to take over billing and payment collection activities, The City shall then pay any net revenues to the Franchisee, after deducting all expenses, including City-incurred expenses.
11.4 City's Right to Relinquish Possession
It is further mutually agreed that City may at any time at its discretion relinquish possession of any or all of the above-mentioned property to Franchisee and thereupon demand that Franchisee resume the Food and Green Waste services as provided in this Agreement, whereupon Franchisee shall be bound to resume the same.
11.5 Duration of City's Possession
City's right pursuant to this Article to retain temporary possession of Franchisee's facilities and equipment, and to render Collection services, shall terminate when City determines that such services can be resumed by Franchisee, or when City no longer reasonably requires such facilities or equipment. In any case, City has no obligation to maintain possession of Franchisee's property and/or continue its use for any period of time and may at any time, in its sole discretion, relinquish possession to Franchisee.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
43 Deleted: <object>
ARTICLE 12.
DEFAULT, REMEDIES AND LIQUIDATED DAMAGES
12.1 Events of Default
All provisions of this Agreement to be performed by Franchisee arc considered material. Each of the following shall constitute an event of default.
A. Fraud or Deceit. If Franchisee practices, or attempts to practice, any fraud or deceit upon city.
B. Insolvency or Bankruptcy. If Franchisee becomes insolvent, unable, or unwilling to pay its debts when due, or upon listing of an order for relief in favor of Franchisee in a bankruptcy proceeding. The Franchisee is also in default if there is an assignment of this contract for the benefit of its creditors.
C. Failure to Maintain Coverage. If Franchisee fails to provide or maintain in full force and effect the Workers' Compensation, liability, indemnification coverage or any insurance coverage or bond required under this Agreement.
D. Violations of Regulation. If Franchisee facilities fall out of full regulatory compliance or if Franchisee violates any orders or filings of any regulatory body having jurisdiction over Franchisee relative to this Agreement, provided that Franchisee may contest any such orders or filings by appropriate proceedings conducted in good faith, in which case no breach of the Agreement shall be deemed to have occurred.
E. Failure to Perform. If Franchisee ceases to provide Food and Green Waste services as required under this Agreement for a period of two (2) days or more, for any reason within the control of Franchisee.
F. Failure to Pay/Report. If Franchisee fails to make any timely payments, including liquidated damages and penalties, required under this Agreement and/or fails to provide City with required information, reports, and/or records in a timely manner as provided for in the Agreement.
G. Acts or Omissions. Any other act or omission by Franchisee which violates the terms, conditions, or requirements of this Agreement, the California Integrated Waste Management Act of 1989, as it may be amended from time to time, or any order, directive, rule, or regulation issued there under and which is not corrected or remedied within the time set in the written notice the violation or, if Franchisee cannot reasonably correct or remedy the breach within the time set forth in such notice, if Franchisee should fail to commence to correct or remedy such violation within the time set forth in such notice and diligently effect such correction or remedy thereafter.
False or Misleading Statements. Any representation or disclosure made to City by Franchisee in connection with or as an inducement to entering into this Agreement, or any future amendment to this Agreement, which proves to be false or misleading in any material respect as of the time such representation or disclosure is made, whether or not any such representation or disclosure appears as part of this Agreement.
H.
Attachment. There is a seizure of attachment at: or levy on, the operating equipment of Franchisee, including without limits its equipment, maintenance or office facilities, or any part thereof.
Deleted: ¶
¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
Deleted: Contractor
Deleted: ¶
Deleted: <#>¶
Deleted: Contractor
44 Deleted: <object>
I. Suspension or Termination of Service. There is any termination or suspension of the transaction of business by Franchisee, including without limit, due to labor unrest including strike, work stoppage or slowdown, sickout, picketing, or other concerted job action lasting more than two (2) days.
Upon default by the Franchisee, the City Manager shall provide written notice to Franchisee of the violation. The City Manager shall include in the notice, a demand that the Franchisee correct the violation within 10 days following the delivery of said notice. If the violation is not corrected within the IO days, the City shall have the right to terminate the Agreement per the provisions provided in Section 12.2. for purposes of this Agreement and any notice required thereunder, the term "days" shall mean calendar days.
12.2 Right to Terminate Upon Default
Upon a default by Franchisee, City shall have the right to terminate this Agreement upon a ten (IO) days notice if the public health or safety is threatened, or otherwise a thirty (30) days notice, but without the need for any hearing, suit or legal action. This right of termination is in addition to any other rights of City upon a failure of Franchisee to perform its obligations under this Agreement.
City's right to terminate this Agreement and to take possession of Franchisee's equipment and facilities are not exclusive, and City's termination of this Agreement shall not constitute an election of remedies. Instead, they shall be in addition to any and all other legal and equitable rights and remedies which City may have.
By virtue of the nature of this Agreement, the urgency of timely, continuous and high-quality service, the lead time required to effect alternative service, and the rights granted by City to Franchisee, the remedy of damages for a breach hereof by Franchisee is inadequate and City shall be entitled in injunctive relief.
12.3 Liquidated Damages
A. General. City finds, and Franchisee agrees, that as of the time of the execution of this Agreement, it is impractical, if not impossible, to reasonably ascertain the extent of damages which shall be incurred by City as a result of a breach by Franchisee of its obligations under this Agreement. The factors relating to the impracticability of ascertaining damages include, but are not limited to, the fact that: (i) substantial damage results to members of the public who are denied services or denied quality or reliable service; (ii) such breaches cause inconvenience, anxiety, frustration, and deprivation of the benefits of the Agreement to individual members of the general public for provided services pursuant to this Agreement , in subjective ways and in varying degrees of intensity which are incapable of measurement in precise monetary terms; (iii) that exclusive services might be available at substantially lower costs than alternative services and the monetary loss resulting from denial of services or denial of quality or reliable services is impossible to calculate in precise monetary terms; and, (iv) the termination of this Agreement for such breaches, and other remedies are, at best, a means of future correction and not remedies which make the City whole for past breaches.
B. Service Performance Standards; Liquidated Damages for Failure to Meet Standards. The parties acknowledge that consistent, reliable Organic Materials Collection service is of utmost importance to City and that city has considered and relied on Franchisee's representations as to its quality of service commitment in awarding the Agreement to it. The Parties further recognize that if Franchisee fails to achieve the performance standards defined in this Section, comply with Complaint resolution criteria, or fails to submit required documents in a timely manner, City and its residents will suffer damages and that it is and will be impractical and extremely difficult to Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: whose benefit
Deleted: thisto whom the City
Deleted: s
Deleted: exists
Deleted: public
Deleted: ¶
Deleted: B.
Deleted:
Deleted:
Deleted:
Deleted:
Deleted:
Deleted:
Deleted:
Deleted: Green Waste
Deleted: Contractor
Deleted: The parties further recognize that some
quantified standards of performance arc necessary and
appropriate to ensure consistent and reliable service and performance. The partiesThe Parties
Deleted: Contractor
Deleted: complaint
45 Deleted: <object>
ascertain and determine the exact amount of damages which City will suffer. Therefore, without prejudice to City's right to treat such non-performance as an event of default under this Article 12, the parties agree that the following Liquidated Damage amounts represent a reasonable estimate of the amount of such damages considering all of the circumstances existing on the date of this Agreement, including the relationship of the sums to the range of harm to City that reasonably could be anticipated and the anticipation that proof of actual damages would be costly or inconvenient. Recognizing the importance of resolving any failure to meet the service performance standard, the City shall contact Contractor within two (2) business days of any failing reported directly to the City.
The City may monitor the Franchisee’s performance under the Agreement in each of the performance areas listed below. In the event that the City determines that Franchisee has failed to meet the performance standard established for any of the areas identified below, the City may assess Liquidated Damages pursuant to this Section of the Agreement. Franchisee agrees to pay (as Liquidated Damages and not as a penalty) the amounts set forth below:
Event of Non-Performance Liquidated Damage
Collection Reliability and Quality
1 Failure to Implement three-Container System. For each occurrence of failing to provide Customers with Organic Materials Containers as part of the three-Container system required by and compliant with the City’s Municipal Code upon request of the City or its designee (excluding Generators and Customers that demonstrate compliance with Recycling and Organic Waste Self-Hauling requirements pursuant to the Municipal Code and 14 CCR Division 7, Article 12, Article 7 and/or pursuant to Section 5.10 of this agreement) unless customer refuses to accept the Organic Materials Container from Franchisee, and Franchisee has provided this information to the City or its designee for further review within two (2) business days of customer refusal.
$150 / Generator or Customer /
occurrence / Day until compliance
achieved
2 For each failure over five (5) annually to commence service to a new Customer account within seven (7) days after order:
$150.00
3 For each failure over ten (IO) annually to Collect Food and/or Green Waste, which has been properly set out for Collection, from an established Customer account on the scheduled
Collection day
$150.00
4 For each failure to Collect Food and/or Green Waste which have been properly set out and accessible for Collection, from the same Customer on two (2) consecutive scheduled pickup days:
$150.00
5 For each occurrence over five (5) annually of damage to private property:
$250.00
6 For each occurrence of discourteous behavior: $250.00 7 For each failure over ten (10) annually to clean up Food and/or Green Waste spilled by Franchisee from Containers $150.00
8 For each occurrence over five (5) annually of Collecting Food and/ or Green Waste during unauthorized hours:
$250.00
9 For each failure to respond to a Customer Complaint within twenty-four (24) working hours:
$100.00
Deleted: liquidated damage
Deleted: he
Formatted: Not Highlight
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: liquidated damages
Deleted: Collection Reliability and Quality¶
For each failure over five (5) annually to commence service to¶
a new customer account within seven (7) days after
order: $150.00¶
For each failure over ten (IO) annually to Collect Food and/or Green Waste, which has been properly set out for Collection, from¶
an established customer account on the scheduled Collection day: $150.00¶
For each failure to Collect Food and/or Green Waste which have been properly set out for Collection, from the same customer on¶
two (2) consecutive scheduled pickup days:¶
For each occurrence over five (5) annually of damage lo private property:¶
For each occurrence of discourteous behavior:¶
For each failure over ten (10) annually to clean up Food and/or Green waste spilled from Bins:¶
¶
For each occurrence over five (5) annually of Collecting Column Break
¶
$250.00¶
$250.00¶
¶
¶
$150.
Section Break (Next Page)
Section Break (Continuous)
Section Break (Continuous)
Food and/ or Green Waste during unauthorized hours:¶
Food and/ or Green Waste during unauthorized hours:¶
¶
for each failure to respond to a customer complaint within twenty-four (24) working hours:¶
Column Break
$250.00¶
¶
$100.00¶
¶ ...
Formatted: Font: 11 pt, No underline
Deleted: .
Formatted: Not Highlight
Formatted: Not Highlight
Deleted: Contractor
46 Deleted: <object>
Event of Non-Performance Liquidated Damage
10 Failure to Comply with Container Labeling and Colors.
For each occurrence of Franchisee’s failure to comply with Container labeling and color requirements pursuant to Section
5.7 of this Agreement.
$150 / Container / occurrence
11 Use of Unauthorized Facilities. For each individual
occurrence of delivering Discarded Materials to a Facility other than an Approved Facility(ies) for each Discarded Material type under this Agreement.
$150 / Ton / occurrence
Reports and Timeliness of Submissions to the City
13 REPORTS. Any report shall be considered late until such time as a correct and complete report is received by City. For each calendar day a report is late, the daily assessment shall be:
Monthly Reports: For each infraction $100 per day
Annual Reports: For each infraction $500 per day
14 Failure to Allow Access to Records. For each failure to provide access to records in compliance with and in the timeframe specified in this Agreement.
$120 / day
Other
15 Failure to Perform Public Education and Outreach. For each failure to perform any individual education and outreach activity as required and in the timeframe specified by this Agreement.
$180 / occurrence
16 Failure to Issue Contamination Notices. For each failure of Franchisee Collection personnel to issue contamination warning notices and maintain documentation of issuance as required by Section 5.4 of this Agreement.
$100 / Franchisee Route / day
17 Improper Fee Issuance. For each fee that is issued to a Generator without prior authorization from City under this agreement.
$100 /Customer/Day
Liquidated Damages will only be assessed after Franchisee has been given the opportunity but failed to rectify the damages, as described in this Agreement (e.g., twenty-four (24) working hours to respond to a Complaint). City may determine the occurrence of events giving rise to Liquidated Damages through the observation of its own employees or representative or investigation of Customer Complaints.
Prior to assessing Liquidated Damages, City shall give Franchisee notice of its intention to do so. The notice will include a brief description of the incident(s)/non-performance. Franchisee may review (and make copies at its own expense) all information in the possession of City relating to incident(s)/non-performance. Franchisee may, within ten (10) days after receiving the notice, request a meeting with City. If a meeting is requested, it shall be held by the City Manager or their designee.
Franchisee may present evidence in writing and through testimony of its employees and others relevant to the incident(s)/non performance. The City Manager or designee will provide Franchisee with a written explanation of their determination on each incident(s)/non-performance prior to authorizing the assessment of Liquidated Damages. The decision of the City Manager or designee shall be final.
Franchisee
12.4 Excuse from Performance
The parties shall be excused from performing their respective obligations hereunder in the event they are prevented from so performing by reason of floods, earthquakes, other "acts of God", war, civil Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: complaint
Deleted: liquidated damages
Deleted: customer complaints
Deleted: ¶
Deleted: liquidated damages
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: IO
Deleted: his/her
Deleted: Contractor
Deleted: Contractor
Deleted: his or her
Deleted: liquidated damages
Deleted: ¶
Amount. The City Manager may assess liquidated damages
for each calendar day or event, as appropriate, that Contrac Deleted: Contractor
Deleted: is determined to be liable in accordance with this Agreement.¶
¶
Timing of Payment.
Deleted: Contractor s
Deleted: hall pay any liquidated damages assessed by City within ten (10) days after they are assessed. If they are not paid within the ten (10) day period, City may proceed against the performance bond required by this Agreement or order the termination of this Agreement, or both pursuant to the terms of this Agreement.¶
47 Deleted: <object>
insurrection, riots, acts of any government (including judicial action), and other similar catastrophic events which are beyond the control of and not the fault of the party claiming excuse from performance hereunder. Labor unrest, including but not limited to strike, work stoppage or slowdown, sick-out, picketing, or other concerted job action conducted by Franchisee's employees or directed at Franchisee or its selected facilities is not an excuse from performance and Franchisee shall be obligated to continue to provide service notwithstanding the occurrence of any or all such events.
The party claiming excuse from performance shall, within two (2) days after such party has notice of such cause, give the other party notice of the facts constituting such cause and asserting its claim to excuse under this Section.
The interruption or discontinuance of Franchisee's services caused by one or more of the events excused shall not constitute a default by Franchisee under this Agreement Notwithstanding the foregoing, however, if Franchisee is excused from performing its obligations hereunder for any of the causes listed in this Section for a period of seven (7) days or more, City shall have the right to review the circumstances under which the excuse from performance was granted. After such review, if the City determines the excuse from service is no longer valid, the City shall notify the Franchisee in writing to resume service within two (2) days from the receipt of such notification. If the Franchisee fails to resume service within the two (2) days, the City shall have the right to terminate this Agreement by giving ten (10) days notice, in which case the provisions relative to taking possession of Franchisee's land, equipment and other property and engaging Franchisee's personnel in Article 11, City's Right to Perform Services, and this Article 12 shall apply.
12.5 Financial Material Errors, Omissions or Irregularities The City may review, test and audit the books and records of the Franchisee for the purpose of determining whether the Franchisee is complying with the terms of the Agreement. In the event that material errors or omissions or irregularities are identified, and then the cost associated with the audit, test or review shall be paid by the Franchisee to the City. In the case of financial errors, materiality shall be deemed to be two percent (2%) or greater of the gross revenues of the Franchisee from activities performed under this agreement. Recovery of any overpayment will be negotiated on a case by case basis, either immediately or through the next rate setting evaluation.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: contractor
Deleted:
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
Deleted: ¶
¶
Deleted: ¶
¶
Deleted: ¶
¶
48 Deleted: <object>
ARTICLE 13.
OTHER AGREEMENTS OF THE PARTIES
13.1 Relationship of Parties
The parties intend that Franchisee shall perform the services required by this Agreement as an independent contractor engaged by City and not as an officer or employee of City nor as a partner of or joint venture with City. No employee or agent or Franchisee shall be or shall be deemed to be an employee or agent of City. Except as expressly provided herein, Franchisee shall have the exclusive control over the manner and means of conducting the Green Waste services performed under this Agreement, and all Persons performing such services.
Franchisee shall be solely responsible for the acts and omissions of its officers, employees, subcontractors and agents. Neither Contractor nor its officers, employees, subcontractors and agents shall obtain any rights to retirement benefits, workers compensation benefits, or any other benefits which accrue to City employees by virtue of their employment with City.
13.2 Compliance with law
In providing the services required under this Agreement, Franchisee shall at all times, at its sole cost, comply with all applicable laws of the United States, the State of California, City, and with all applicable regulations promulgated by federal, state, regional or local administrative and regulatory agencies, now in force and as they may be enacted, issued or amended during the Term.
13.3 Governing Law
This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California.
13.4 Jurisdiction
Any lawsuits between the parties arising out of this Agreement shall be brought and concluded in the courts of the State of California, County of San Luis Obispo, which shall have exclusive jurisdiction over such lawsuits.
13.5 Assignment
Except as may be provided for in Article 11, (City's Right to Perform Service), neither party shall assign its rights, nor delegate, subcontract or otherwise transfer its obligations under this Agreement to any other Person without the prior written consent of the other party. Any such assignment made without the consent of the other party shall be void and the attempted assignment shall constitute a material breach of this Agreement. The Franchisee shall consent to any assignment to a joint powers authority, or any similar public entity assignee of the City.
For purposes of this Section when used in reference to Franchisee, "assignment" shall include, but not be limited to (1) a sale, exchange or other transfer of at least fifty-one percent (51%) all of Franchisee's assets dedicated to service under this Agreement to a third party; (2) a sale, exchange or other transfer of outstanding common stock of Franchisee to a third party provided said sale, exchange or transfer may result in a change of control of Franchisee; (3) any dissolution, reorganization, consolidation, merger, re-capitalization, stock issuance or re- issuance, voting trust, pooling agreement, escrow arrangement, liquidation or other transaction to which results in a change of ownership or control of Franchisee; (4) any assignment by operation of law, including insolvency or bankruptcy, making assignment for the benefit of creditors, writ of attachment for an execution being levied against this Agreement, appointment of a receiver taking possession of Franchisee's property, or transfer occurring in the event of a probate proceeding; and (5) any combination of the foregoing (whether or not in related or contemporaneous transactions) which has the effect of any Deleted: Contractor
Deleted: Franchisee
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
49 Deleted: <object>
such transfer or change of ownership, or change of control of Franchisee.
Franchisee acknowledges that this Agreement involves rendering a vital service to City's residents, and that City has selected Franchisee to perform the services specified herein based on (1) Franchisee's experience, skill and reputation for conducting its Solid Waste management operations in a safe, effective and responsible fashion, at all times in keeping with applicable Environmental Laws, regulations and best waste management practices, and (2) Franchisee's financial resources to maintain the required equipment and to support its indemnity obligations to City under this Agreement. City has relied on each of these factors, among others, in choosing Franchisee to perform the services to be rendered by Franchisee under this Agreement.
If Franchisee requests City's consideration of and consent to an assignment, City may deny or approve such request in its complete discretion. The City is concerned about the possibility that assignment could result in significant rate increases, as well as a change in the quality of service.
Accordingly, the following standards have been set to ensure that assignment will result in continued quality service. In addition, the City reserves the right to solicit competitive bids for these services if the assignment results in a request by the assignee for rate increases that are higher than the inflationary index and do not reflect value changes in service standards. At a minimum, no request by Franchisee for consent to an assignment need be considered by City unless and until Franchisee has met the following requirements:
A. Franchisee shall undertake to pay City its reasonable expenses for attorney's fees and investigation costs necessary to investigate the suitability of any proposed assignee, and to review and finalize any documentation required as a condition for approving any such assignment; B. Franchisee shall furnish City with audited financial statements of the proposed assignee's operations for the immediately preceding three (3) operating years; C. Franchisee shall furnish City with satisfactory proof: 1) that the proposed assignee has at least ten (10) years of Green Waste management experience on a scale equal to or exceeding the scale of operations conducted by Franchisee under this Agreement; 2) that in the last five (5) years, the proposed assignee has not suffered any significant ctations or other censure from any federal, state or local agency having jurisdiction over its Solid Waste management operations due to any significant failure to comply with state, federal or local Environmental Laws and that the assignee has provided City with a complete list of such citations and censures; 3) that the proposed assignee has at all times conducted its operations in an environmentally safe and conscientious fashion;4) that the proposed assignee conducts its Green Waste management practices in accordance with sound waste management practices in full compliance with all federal, state and local laws regulating the collection, transportation, processing, marketing and disposal of Solid Waste including Hazardous Wastes; and, 5) of any other information required by City to ensure the proposed assignee can fulfill the Terms of this Agreement in a timely safe and effective manner.
Under no circumstances shall the City be obliged to consider any proposed assignment by City if Franchisee is in default at any time during the period of consideration.
13.6 Subcontracting
Except as approved in writing by the City, Franchisee shall not enter into an agreement to have another Person perform Franchisee's duties of this Agreement. Franchisee shall undertake to pay City its reasonable expenses for attorney's fees and investigation costs necessary to investigate the suitability of any proposed subcontractor, and lo review and finalize any documentation required as a condition for approving any such subcontracting agreement.
Deleted: Contractor
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
<#>¶
C
Deleted: Contractor
Deleted: Contractor
Deleted: i
Deleted: n¶
<object>¶
¶
¶
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
50 Deleted: <object>
13.7 Binding on Assigns
The provisions of this Agreement shall inure to the benefit to and be binding on the permitted assigns of the parties.
13.8 Transition to Next Franchisee
If the transition of services to another Franchisee occurs through expiration of term, default and termination, or otherwise, Franchisee will cooperate with City and subsequent Franchisee(s) to assist in an orderly transition which will include Franchisee providing route lists and billing information.
Franchisee will not be obliged to sell collection vehicles or Containers to the next Franchisee.
Depending on Franchisee’s circumstances at the point of transition, Franchisee at its option may enter into negotiations with the next Franchisee to sell (in part or all) Collection vehicles and/or containers.
13.9 Parties in Interest
Nothing in the Agreement, whether express or implied, is intended to confer any rights on any persons other than the parties to it and their representatives, successors and permitted assigns.
13.10 Waiver
The waiver by either party of any breach or violation of any provisions of this Agreement shall not be deemed to be a waiver of any breach or violation of any other provision nor of any subsequent breach of violation of the same or any other provision. The subsequent acceptance by either party of any monies which become due hereunder shall not be deemed to be a waiver of any pre-existing or concurrent breach or violation by the other party of any provision of this Agreement.
13.11 Franchisee's Investigation
Franchisee has relied on its own investigations, and not on any representations of the City or its agents of the conditions and circumstances surrounding the Agreement and the work to be performed by it.
13.12 Notice
All notices, demands, requests, proposals, approvals, consents and other communications which this Agreement requires, authorizes or contemplates shall be in writing and shall either be personally delivered to a representative of the parties at the address below, or by email as specified below, or be deposited in the United States mail, first class postage prepaid, addressed as follows:
If to City: Utilities Director
City of San Luis Obispo
879 Morro Street
San Luis Obispo, CA 93401
[email protected] and [email protected]
If to Franchisee: District Manager San Luis Garbage Company 4388 Old Santa Fe Springs Road
San Luis Obispo, CA 93401
The address to which communications may be delivered may be changed from time to time by a notice given in accordance with this Section. The notice, if mailed, is deemed served three (3) days after the mailing.
13.13 Representatives of the Parties
References in this Agreement to the "City" shall mean the City Council and all actions to be taken by Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Formatted: Not Highlight
Formatted: Indent: Left: 2"
Deleted: Contractor
Deleted: ________________ Mike Dean
Deleted: ¶
51 Deleted: <object>
City shall be taken by the City Council except as provided below. The City Council may delegate, in writing, authority to the City Manager, Utilities Director, and/or to the City employees and may permit such employees, in turn, to delegate in writing some or all of such authority to subordinate employees. Franchisee may rely upon actions taken by such delegates if they are within the scope of the authority properly delegated to them.
Franchisee shall, by the Effective Date, designate in writing a responsible officer who shall serve as the representative of Franchisee in all matters related to the Agreement and shall inform City in writing of such designation and of any limitations upon their authority to bind Franchisee. City may rely upon action taken by such designated representative as actions of Franchisee unless they are outside the scope of the authority delegated to them by Franchisee as communicated to City.
13.14 City Free to Negotiate with Third Parties
City may investigate all options for the Collection and processing of Food and Green Waste after the expiration of the Term. Without limiting generality of the foregoing, City may solicit proposals from Franchisee and from third parties for the provision of Food and Green Waste services, and any combination thereof, and may negotiate and execute Agreements for such services which will take effect upon the expiration or earlier termination under Section 12.1 (Events of Default) of this Agreement.
13.15 Compliance with City Code
Franchisee shall comply with those provisions of the City code which arc applicable, and with any and all amendments to such applicable provisions during the Term of this Agreement.
13.16 Privacy
Franchisee shall strictly observe and protect the rights of privacy of customers. Information identifying individual customers or the composition or contents of a customer's waste stream shall not be revealed to any person, governmental unit, private agency, or contractor, unless upon the authority of a court of law, by statute, or upon valid authorization of the customer. This provision shall not be construed to preclude Franchisee from preparing, participating in, or assisting in the preparation of waste characterization studies or waste stream analyses which may be required by AB 939.
Deleted: Contractor
Deleted: ¶
Deleted: Contractor
Deleted: effective date
Deleted: Contractor
Deleted: his or her
Deleted: Contractor
Deleted: Contractor
Deleted: him/her
Deleted: Contractor
Deleted: ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
52 Deleted: <object>
ARTICLE 14.
MISCELLANEOUS AGREEMENTS
14.1 Entire Agreement
This Agreement, including the exhibits, represents the full and entire Agreement between the parties with respect to the matters covered herein.
14.2 Section Headings
The article headings and section headings in this Agreement are for convenience of reference only and arc not intended to be used in the construction of this Agreement nor to alter or affect any of its provisions.
14.3 References to laws and Other Agreements
All references in this Agreement to laws shall be understood to include such laws as they may be subsequently amended or recodified, unless otherwise specifically provided. This Agreement supersedes any and all Agreements for Food and Green Waste Collection, processing and/or marketing heretofore entered into by the parties and the City.
14.4 Interpretation
This Agreement, including the exhibits attached hereto, shall be interpreted and construed reasonably and neither for nor against either party, regardless of the degree to which either party participated in its drafting.
14.5 Agreement
This Agreement may not be modified or amended in any respect except by a writing signed by the parties.
14.6 Severability
If any non-material provision of this Agreement is for any reason deemed to be invalid and unenforceable, the invalidity or unenforceability of such provision shall not affect any of the remaining provisions of this Agreement which shall be enforced as if such invalid or unenforceable provision had not been contained herein.
53 Deleted: <object>
EXHIBIT A
RECORD KEEPING AND REPORTING
A.1 General
Franchisee shall maintain such accounting, statistical, and other records related to its performance under this Agreement as shall be necessary to develop the reports required by this Agreement or City Municipal Code. Franchisee agrees to conduct data collection, information and record keeping, and reporting activities needed to comply with Applicable Laws and regulations and to meet the reporting and Discarded Materials Collection, Processing, and Disposal program management needs of the City. At the written direction or approval of City, the records and reports to be maintained and provided by Franchisee in accordance with this Exhibit and other Articles of the Agreement may be adjusted in number, format, and frequency, if required to comply with State or Federal regulatory or reporting requirements.
Information from Franchisee’s records and reports can be used to, among other things:
Determine and set Rates and evaluate the financial efficacy of operations; Evaluate past and expected progress toward achieving the Franchisee’s Landfill Disposal reduction or Diversion goals and objectives;
Provide concise and comprehensive program information and metrics for use in fulfilling reporting requirements under Applicable Law;
Determine needs for adjustment to programs;
Evaluate Customer service and Complaints; and,
Determine Customer compliance with AB 341, AB 1826, and SB 1383 statutes and corresponding regulations; and, any subsequent State-mandated landfill Disposal reduction, Recycling, recovery, or Diversion statutes, regulations, or other requirements.
A.2 Record Keeping
A. General. Franchisee shall maintain Customer contact data, Customer service, accounting, statistical, operational, and other records related to its performance as shall be necessary to provide reporting required by this Agreement and Applicable Law and to demonstrate compliance with this Agreement and Applicable Law (such as, but not limited to, AB 939, AB 341, AB 1826, AB 876, AB 901, and SB 1383 statutes and corresponding regulations).
Franchisee shall maintain adequate records, and corresponding documentation, of information required by this Exhibit, such that the Franchisee is able to produce accurate monthly and annual reports and is able to provide records to verify such reports. Franchisee will make these records available and provide to the City any record or documentation necessary for the City to fulfill obligations under Applicable Law including, but not limited to, AB 939, AB 341, AB 1826, AB 876, AB 901, and SB 1383 statutes and corresponding regulations; and, other current or future Federal, State, or local statutes and regulations, as amended. Upon request by the City, Franchisee shall provide access to Franchisee’s requested records in a timely manner, not to exceed ten (10) Business Days from the time of City’s request to Franchisee.
B. Record Retention and Security. Records shall be maintained in forms and by methods that facilitate flexible use of data contained in them to structure reports, as needed, pursuant to this Exhibit.
Franchisee’s records shall be stored in one central location, physical or electronic, that can be readily accessed by Franchisee. City reserves the right to require the Franchisee to maintain the records required herein through the use of a City-selected web-based software platform, at Franchisee’s expense. Unless otherwise required in this Exhibit, Franchisee shall retain all records and data required to be maintained by this Agreement for the Term of this Agreement plus five (5) years after its expiration or earlier termination.
Deleted: ¶
¶
Deleted: III. Exhibits¶
EXHIBIT A¶
<#>A. Exhibit A – Recordkeeping and Reporting is
hereby incorporated into the Agreement, as attached to
this Amendment.¶
Deleted: Record Keeping and Reporting
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: A.
Deleted: Contractor
Deleted: Record keeping and reporting requirements
specified in this Agreement shall not be considered a
comprehensive list of reporting requirements. In
particular, this Exhibit is intended to highlight the
general nature of records and reports and their minimum content and is not meant to comprehensively define the
scope and content of the records and reports that
Contractor is required to maintain and report by
Applicable Law or this Agreement. Upon written
direction or approval of City, the records and reports
required by Contractor in accordance with this and other Articles of the Agreement shall be adjusted in number,
format, or frequency. ¶
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: B.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
54 Deleted: <object>
Records and data shall be in chronological and organized form and readily and easily interpreted.
Franchisee shall maintain adequate record security to preserve records from events that can be reasonably anticipated such as a fire, theft, and an earthquake. Electronically-maintained data and records shall be protected and backed-up. To the extent that Franchisee utilizes its computer systems to comply with record keeping and reporting requirements under this Agreement, Franchisee shall, on a monthly basis, save all system-generated reports supporting those record keeping and reporting requirements in a static format in order to provide an audit trail for all data required.
C. Compilation of Information for State Law Purposes. Franchisee shall maintain accurate records for its operation, including, but not limited to, Discarded Materials quantities Collected and quantities Transported to or Transferred to each Approved Facility, listed separately by material type, Customer type, and Facility. Records shall be maintained in such form by methods that facilitate the use of data for the production of reports as needed. Franchisee will make these records available and provide to the City, any record or documentation necessary for the City to fulfill obligations under Applicable Law including, but not limited to, AB 939, AB 341, AB 1826, AB 876, AB 901, AB 1595, and SB 1383 statutes and corresponding regulations; and, other current or future local, Federal or State statutes and regulations, as amended.
A.3 Reporting
A.3.1 General
A. General Purpose. Reports are intended to compile recorded data into useful forms of information that can be used by the City. All reports shall be adequate to meet City’s current and future reporting requirements to CalRecycle, including AB 939, AB 341, AB 1826, and SB 1383 statutes and corresponding regulations, or any other State or Federal agency statutes and regulations throughout the Term of this Agreement.
B. Failure to Report. Failure of Franchisee to comply with the reporting requirements as set forth in this Section may result in an assessment of Liquidated Damages in accordance with the Liquidated Damages provision in Section 12.3 of this Agreement. Franchisee’s repeated failure to submit reports, and/or failure to submit reports on time, may be deemed an event of default and may result in the termination of the Agreement at the discretion of the City Manager, in accordance with Article 12 of this Agreement.
C. Report Format. Franchisee shall submit all reports to the City electronically via e-mail using software acceptable to the City. The City reserves the right to require the Franchisee to maintain records and submit the reports required herein through use of the City-selected web-based software platform and/or Microsoft Excel spreadsheet, at the Franchisee’s expense.
D. Submittal Process. Reports shall be submitted to the Utilities Director per Section 9.2 of the Organic Materials Services Agreement. Reports shall be submitted electronically via email or uploaded to a document sharing platform agreed upon by the Parties. City reserves the right to require the Franchisee to maintain records and submit the reports required herein through use of a Cityselected web-based software platform, at the Franchisee’s expense.
Monthly reports shall be submitted within twenty (20) calendar days after the end of the reporting month; and annual reports shall be submitted before June 30th, for the previous reporting year.
A.3.2 Monthly Reports
Monthly reports shall be submitted by Franchisee to City and shall include the following information pertaining to the most recently completed calendar month. In addition, each monthly report shall include a year-to-date summary page that includes the data submitted from the monthly report(s) Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: C.
Deleted: Contractor
Deleted: Contractor
Deleted:
Deleted: A.
Deleted: B.
Deleted: Contractor
Deleted: Contractor
Deleted: C.
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: ¶
Deleted: September
55 Deleted: <object>
submitted in the calendar year prior to the submittal of the current monthly report. Franchisee shall report the information included in the following subsections.
A. Tonnage Report
1. Franchisee shall report the total quantities in Tons of Discarded Materials Collected, Transferred, Processed, and Disposed by the Franchisee, all of which shall be based on actual certified scale weights for each load, if available, or similarly accurate methodology pursuant to weighing protocol. Tonnage shall be reported separately by:
a. Material type, which shall include, at a minimum, separate reporting of Source Separated Organic Materials and any other type of Discarded Material separately Collected by Franchisee;
b. Customer/sector type (Single-Family, Multi-family, Commercial, Roll-off, C&D); and, c. Approved Facility and Facility type.
2. Report Residue level and Tonnage for all Discarded Materials Processed, listed separately by material type Collected and Approved Facility(ies) used.
3. Source Separated Recyclable Materials Tonnage Marketed, by commodity, and including average commodity value for each, and Processing Residue Tonnage Disposed, listed separately by material type Collected and Approved Facility(ies) used.
4. Documentation of all Discarded Materials exported out of State, as provided in 14 CCR Sections 18800 through 18813.
B. Collection and Subscription Report
1. Number of Containers at each Service Level by Customer Type and program, including:
a. A summary of the total gallons of Cart service, cubic yards of Bin service, and pulls; and cubic yards or Tons of Drop Box and Compactor service by Customer Type. b. Calculation of the average volume of service received per: Single-Family Dwelling Unit (separately identifying Dwelling Units in a duplex, triplex, or fourplex); Multi-Family Dwelling Unit; and Commercial Customer.
2. A summary of Customer subscription data, including the number of accounts; the number of Customers subscribing to each Cart, Bin, and Roll-Off Service Level listed separately for Single-Family, Multi-Family, and Commercial and separately for each type of Discarded Material; the number and type of waivers (i.e., de minimis or physical space constraint) active for Customers for each type of Discarded material; and the number of Bulky Items Collections performed.
C. Contamination Monitoring Report
The Franchisee shall submit the following information regarding Franchisee conducted contamination monitoring and issuance of Prohibited Container Contaminant Notices conducted pursuant to Section 5.4 of this Agreement:
1. Description of the Franchisee’s Process for determining the level of contamination;
2. Summary report of Customer Notices issued, which for each notice shall include the date of issuance, Customer name, and service address.
3. A record of each inspection and contamination incident, which shall include, at a minimum:
a. Name of the Customer
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
56 Deleted: <object>
b. Address of the Customer
c. The date the contaminated Container was observed
d. The staff who conducted the inspection
e. The total number of violations found and a description of what action was taken for each f. Copies of all notices issued to Generators with Prohibited Container Contaminants g. Any photographic documentation or supporting evidence.
Any other information reasonably requested by the City or specified in contamination monitoring provisions of this Agreement.
D. Customer Service Report
1. Franchisee shall maintain a record of all SB 1383 non-compliance Complaints as defined in 14 CCR Section 18995.3 and responses and submit the following information:
a. Total number of SB 1383 non-compliance Complaints received and total number of SB 1383 non-compliance Complaints investigated
b. Copies of documentation recorded for each SB 1383 non-compliance Complaint received, which shall at a minimum include the following information:
i. The SB 1383 non-compliance Complaint as received;
ii. The name and contact information of the complainant, if the SB 1383 noncompliance Complaint is not submitted anonymously; iii. The identity of the alleged violator, if known;
iv. A description of the alleged violation; including location(s) and all other relevant facts known to the complainant;
v. Any relevant photographic or documentary evidence submitted to support the allegations in the SB 1383 non-compliance Complaint; and, vi. The identity of any witnesses, if known.
c. Copies of all SB 1383 non-compliance Complaint reports submitted by Franchisee to the City.
d. Copies of all investigation reports submitted to the City which shall include at a minimum:
i. The SB 1383 non-compliance Complaint as received;
ii. The date the Franchisee investigated the SB 1383 non-compliance Complaint; iii. Documentation of the findings of the investigation; iv. Any photographic or other evidence collected during the investigation; and, v. Franchisee’s recommendation to the City on whether or not the entity investigated is in violation of SB 1383 Regulations based on the Franchisee’s investigation.
H. Compliance Monitoring and Enforcement Report
1. A summary of the total number of SB 1383 Regulatory non-compliance Complaints that were received and forwarded to the City or their designee.
2. The total number of contamination notices issued, categorized by type of Generator.
3. Copies of all Prohibited Container Contaminant Courtesy Pick-Up and Non-Collection Notices issued and educational materials issued to non-compliant Generators.
I. Public Education and Outreach Report
1. A copy of all education and outreach materials provided to Generators, or otherwise used for education and outreach efforts in accordance with this Agreement, including, but not limited to: flyers, brochures, newsletters, invoice messaging/billing inserts, and website and social Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
57 Deleted: <object>
media postings.
2. A record of the date and to whom the information was disseminated or direct contact made, in the form of a list that includes: the Generator’s name or account name, the type of education or outreach received; the distribution date, and the method of distribution.
3. For any mass distribution through mailings or bill inserts, the Franchisee shall maintain a record of the date, a copy of the information distributed, and the type and number of accounts that received the information.
4. A copy of electronic media, including the dates posted of: social media posts, e-mail communications, or other electronic messages.
5. A summary of the status of the annual education plan of the reporting year, including activities conducted and the quantitative and/or qualitative results of those activities.
6. The annual public education plan required by Section 6.5 of the Agreement for the upcoming then-current calendar year. For example, Franchisee submittal of a 2022 annual report in February 2023 shall include Franchisee submittal of the annual public education plan for calendar year 2023.
A.3.4 Additional Reports
A. Upon Request Reporting. City reserves the right to request additional reports or documents in the case of unforeseen legislative or regulatory changes, requests from CalRecycle, or additional requirements imposed upon the City. The Franchisee shall provide the requested reports, documents, or information within ten (10) Business Days upon receipt of the request or within a timeframe determined by the City Manager, which shall not to exceed ten (10) days.
B. Facility Capacity Planning Information. To the extent such information is available to Franchisee, City may require Franchisee to provide City with information of available Organic Waste Processing capacity for any Approved Processing Facilities, where available capacity may include identification of monthly Tons of additional Organic Waste such Approved Facilities have the ability to receive within permitted limits.
Franchisee shall respond to City within sixty (60) days of City’s request for information regarding available new or expanded capacity, to the extent such information is available to Franchisee and, at City’s option, may be required to submit reports on a more regular basis (such as monthly, quarterly, or annually). If Franchisee uses a Subcontractor to perform some or all of the Facility-related services required by this Agreement, Franchisee shall use commercially reasonable efforts to secure any City-requested Facility capacity planning information from its Subcontractor(s). The annual Facility capacity planning report shall comply with the following:
1. Include reports of current throughput and permitted capacity and available capacity for Organic Materials Processing for any Facility in the City that Processes Organic Materials.
Existing capacity may include identification of monthly Tons of additional Source Separated Recyclable Materials, Source Separated Organic Materials, and/or Solid Waste capacity such Facility has the ability to receive within permitted limits.
2. Include description of potential new or expanded Processing capacity at those Facilities, operations, and activities for Processing of Organic Materials, including information about throughput and permitted capacity necessary for planning purposes.
3. Be submitted using a form or format approved by the City Manager.
IN WITNESS WHEREOF, City and Franchisee have executed this Agreement as of the day and year first above written.
The City of San Luis Obispo San Luis Garbage Company
“City” “Franchisee”
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Contractor
Deleted: Section Break (Next Page)
Deleted: Contractor
58 Deleted: <object>
By: ___________________________ By: _______________________________ City Manager Name:
Title:
Attest:
City Clerk
Approved to Form:
________________________________
City Attorney
R 11312
RESOLUTION NO. 11312 (2022 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, DECLARING THE CITY’S INTENT TO ADOPT
AN ORDINANCE AMENDING ITS EXISTING FRANCHISE
AGREEMENTS WITH SAN LUIS GARBAGE COMPANY TO IMPLEMENT
SENATE BILL 1383 REQUIREMENTS AND SET A PUBLIC HEARING
FOR APRIL 19, 2022
WHEREAS, the City of San Luis Obispo (“City”) adopted Ordinance No. 1551 on August 20, 2010 granting a franchise to San Luis Garbage Company (“ San Luis Garbage”) for a term of 15 years for the collection and disposal of solid waste, recycling, and green waste within the City (collectively referred to as the “Franchise Agreements”); and
WHEREAS, public health and safety demand the orderly and periodic collection and safe disposal and/or processing of solid waste, recyclables, and green waste; and WHEREAS, it has been determined that an exclusive franchise granted to a private company is the most effective and efficient way to collect and remove solid waste, recyclables, and green waste within the City; and
WHEREAS, San Luis Garbage has provided a high level of service and reasonable rates for waste, recyclables, and green waste collection in the City for the terms of the Franchise agreements; and
WHEREAS, Senate Bill 1383 Lara, Chapter 395, Statutes of 2016 establishes methane emissions reduction targets in a statewide effort to reduce emissions of short - lived climate pollutants by reducing disposal of organic waste in landfills and is California’s most comprehensive change to solid waste regulations in over thirty years ; and WHEREAS, SB 1383 and its implementing regulations require all jurisdictions to implement organic waste diversion programs to meet the goals of SB 1383 and allows a jurisdiction to designate a public or private entity to fulfill, in whole or in part, its responsibilities under SB 1383 through contracts with its waste haulers; and WHEREAS, SB 1383 and its implementing regulations require all jurisdictions to implement organic waste diversion programs to meet the goals of SB 1383 and allows a jurisdiction to designate a public or private entity to fulfill, in whole or in part, its responsibilities under SB 1383 through contracts with its waste haulers; and WHEREAS, the Franchise Agreements allow the flexibility to add or change solid waste and recycling programs to comply with new laws and regulations ; and DocuSign Envelope ID: 6B1AAEFE- 133A-4532- 8051-E43C6793327A
Resolution No. 11312 (2022 Series) Page 2
R 11312
WHEREAS, the material terms and conditions of proposed amendments to the Franchise Agreements necessary to implement SB 1383 are set forth below in compliance with Section 1002 of the City Charter of the City of San Luis Obispo; and WHEREAS, The following sections of the proposed amendments to the Franchise Agreements, as set forth in Attachments B, C, and D to the City’s Council Agenda Report dated March 15, 2022, are under final review by the City and San Luis Garbage, but will be agreed upon and presented to the City Council and public with required notice for the April 19, 2022 public hearing: Recycling Agreement – Section 5.4 Refusal to Provide Collection Service and Exhibit B; Organics Materials Agreement – Section 5.5 Refusal to Provide Collection Services, Section 6.6 Procurement of Recovered Organic Waste Products, and Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. Pursuant to Section 1002 of the City Charter of the City of San Luis Obispo, the City Council hereby declares its intent to grant an amended franchise to San Luis Garbage for the collection and disposal of solid waste, recycling, and green waste in the City in a manner that complies with SB 1383 and associated regulatory requirements with the following key terms:
a) San Luis Garbage to provide container color and labeling, b) San Luis Garbage to provide public education and outreach assistance, c) San Luis Garbage to provide compliance reporting, and d) San Luis Garbage to assist the City with organic materials procurement.
SECTION 2. A public hearing will be held on April 19, 2022 beginning at 6:00 p.m. in the City Council Chambers, at which time any persons having any interest in the amendments to the Franchise Agreements may appear before the Council to be heard thereon.
DocuSign Envelope ID: 6B1AAEFE- 133A-4532- 8051-E43C6793327A
Resolution No. 11312 (2022 Series) Page 3
R 11312
SECTION 3. The City Clerk shall publish this resolution at least once within fifteen 15) days of its passage in a newspaper in the City of San Luis Obispo.
Upon motion of Vice Mayor Christianson, seconded by Council Member Shoresman, and on the following roll call vote:
AYES: Council Member Marx, Pease, Shoresman, Vice Mayor Christianson, and Mayor Stewart
NOES: None
ABSENT: None
The foregoing resolution was adopted this 15th day of March 2022.
Mayor Erica A. Stewart
ATTEST:
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________.
Teresa Purrington
City Clerk
DocuSign Envelope ID: 6B1AAEFE- 133A-4532- 8051-E43C6793327A 3/ 18/ 2022 | 9: 39 AM PDT
Item 6c
Department: Utilities
Cost Center: 6107
For Agenda of: 4/19/2022
Placement: Public Hearing
Estimated Time: 30 minutes
FROM: Aaron Floyd, Utilities Director
Prepared By: Jordan Lane, Solid Waste and Recycling Coordinator; Rebecca Bernstorff, Business Services and Administrative Manager
SUBJECT: 2022 SOLID WASTE RATE STUDY AND A RESOLUTION
ESTABLISHING INTEGRATED SOLID WASTE RATES
RECOMMENDATION
Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, establishing Integrated Solid Waste Rates”, provided there is not a majority protest against such increase.
REPORT-IN-BRIEF
In accordance with the City’s Rate Setting Process and Methodology Manual for Integrated Solid Waste Management Rates (Rate Setting Manual, Attachment B), a franchised waste hauling company has an opportunity to apply for a rate increase every three years. The City of San Luis Obispo received a rate application from San Luis Garbage Company proposing (1) an increase to curbside waste collection of 17.75 percent and (2) a temporary rate increase of 8.88 percent to cover a delay in rate adoption, in addition to an impending fee increase based on 5.4 percent of gross hauler receipts imposed by the San Luis Obispo Integrated Waste Management Authority (IWMA) on all member agencies starting July 1, 2022. The proposed solid waste rates are needed to continue to provide environmentally sound solid waste, recycling, and green waste collection and processing services to City customers. The proposed solid waste rates were prepared in compliance with Proposition 218 and the City’s Rate Setting Manual.
DISCUSSION
Background
San Luis Garbage Company (the Garbage Company) has three Franchise Agreements with the City to provide collection, transportation and disposal of solid waste, recycling, and green waste (Attachments C, D, and E). Each Franchise Agreement outlines the obligations of both parties in areas like service delivery, record keeping, and regulatory compliance. In accordance with the agreements, the City’s solid waste, recycling, and green waste is collected for processing by the Garbage Company each week for residential customers and up to seven days per week for commercial customers.
Item 6c
On August 10, 2021, the Garbage Company submitted its base year rate application (Attachment F) for consideration by the City. One major factor impacting the cost of waste service is Senate Bill 13831(Short-lived Climate Pollutants, SB 1383) which was adopted in 2016 and takes effect this year, 2022, requiring statewide waste collection changes to reduce greenhouse gas emissions at landfills. Organic waste decomposes in landfills and generates methane gas, a greenhouse gas at least 80 times more potent than carbon dioxide. Landfills are the third largest source of methane gas in California, and SB 1383 aims to reduce emissions by decreasing the amount of organic material that is landfilled in the State. Beginning in 2022, the City is required to provide organic waste collection services to all residents and businesses by expanding its existing curbside green waste program and as a result, new responsibilities have been assigned to the Garbage Company for the collection and disposal of additional incoming organic waste. As required by newly applicable Senate Bill 1383, Council will also be considering, as a separate agenda item, the required diversion-based amendments to the three Franchise Agreements on April 19, 2022.
The City’s Rate Setting Process and Proposed Increases
The City’s Rate Setting Manual provides a process and schedule for review of the Garbage Company’s rates. Under this methodology, base year applications are prepared every three years. Base year applications
require a detailed submittal and review of past,
current, and future operating expenses.
As part of the rate request review and analysis,
the Garbage Company outlines the revenues,
expenditures, profits, and operational
information that is necessary to measure
compliance with the terms of the Rate Setting
Manual and to document the need for the
proposed rate increase. In addition to the
financial documentation requirements, the
Rate Setting Manual aims to have rates that are environmentally sound, easy to understand, and supportive of the City’s waste reduction goals.
Based on the costs of implementing new State regulations and nationwide increases in operational costs (supplies and fuel for example), insurance, and labor, San Luis Garbage Company has submitted a Base Year Rate Adjustment Application to the City for a 17.75 percent increase effective May 1, 2022 and onward, a temporary 8.88 percent rate increase to be effective May 1, 2022 – January 1, 2023 and a 5.4 percent IWMA fee increase to be effective July 1, 2022 and onward.
1 S. SB-1383, Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code SB-1383 Short-lived climate pollutants: methane emissions: dairy and livestock: organic waste: landfills. ( 2016) enacted).
Rate Setting Objectives
1. Easy to understand
2. Environmentally sound
3. Supportive of waste
reduction goals
Item 6c
Three Rate Increases and the Reasons for Them
There are three rate increases proposed with this resolution as follows. 1) A proposed 17.75 percent rate increase effective May 1, 2022 is based on:
a. Equipment. Across the country, industries are facing financial and operational challenges caused in large part by the pandemic, inflation, and material shortages. The proposed rate increase from the Garbage Company considers increases in costs associated with capital, the anaerobic digestion facility, market wage adjustments, and other operating functions. b. Capital. Increased revenue will be used to fund replacement of service vehicles compliant with California specifications. New vehicles are necessary to support increased demand of the curbside organic waste program while reducing statewide emissions. Worn containers and equipment will also be replaced. c. Anaerobic Digestion Facility. The local anaerobic digestion facility, which processes the City’s curbside food and yard waste and turns it into compost, has been fully operational and serving San Luis Obispo since 2018 but has met some unanticipated challenges with being the first of its kind built in the United States. Challenges impacting the rate increase include:
17.75%
SLG Proposed Rate
Increase Effective May 1,
2022
Anaerobic Digester:
3.70%
CPI/Other Operational:
5.61%
Capital Purchases:
3.84%
Market Wage Rate:
1.99%
AB 939 & SB 1383
Implementation: 1.55%
Insurance Increases:
1.06%
8.88%
SLG Proposed Temporary
Rate Increase Effective
May 1, 2022
The additional 8.88%
temporary increase is
for the delayed rate
implementation from
January 1 to May 1,
2022.
The 8.88% temporary
increase will expire
January 1, 2023.
5.4%
IWMA Fee Effective July 1,
2022
At the March 9, 2022
IWMA Board Meeting,
the total fee amount
was adopted.
The fee will be
implemented starting
July 1, 2022.
Item 6c
i. Unanticipated rises in prevailing wage and material costs, ii. Deficiencies in the quantity, quality, and availability of feedstock to produce renewable electricity,
iii. Accelerated equipment replacement,
iv. Permit constraints related to incoming tonnage,
v. Upgrades to meet necessary building specifications,
vi. Modifications including the addition of screening mechanisms, and vii. Waste stream improvements like new Fats, Oils, and Greases equipment.
The facility plays a major role in the City’s compliance efforts to meet the requirements of SB 1383 and the City’s goals of carbon neutrality. The success of these programs relies heavily on the facility operating properly and processing all incoming food and yard waste. The Garbage Company must maintain a fleet capable of collecting and transporting an increased inflow of organic waste, must provide service to all residential and commercial customers, must provide labeled bins to all customers, and must continue to support diversion of curbside recycling and organics.
d. Market Wage Adjustments. Employers throughout the country are facing challenges with hiring and retaining qualified labor. San Luis Garbage is no exception and has found positions that require commercial driving licenses, customer service representatives, and mechanics are especially difficult to hire.
The proposed rate increase accounts for an increase of $2 per hour and 5% salary of non-management positions to help attract and retain qualified employees to deliver safe and quality service.
e. Other. Three other reasons for the proposed rate increase include: insurance premium increases, AB 939/SB 1383 fee increases, and overall increases in CPI.
Table 1: Key Rate Increase Factors
2) A temporary rate increase of 8.88% effective May 1, 2022 and expiring January Key Factor Proposed Rate
Increase
Capital investment costs for new collection vehicles,
replacement waste containers, and additional waste containers to meet the demands of SB 1383 compliance.
3.84%
Increased capital equipment investments and escalating
operating expenses related to the anaerobic digester. 3.70% Market wage adjustments to attract and retain safe and
quality employees. 1.99%
Increases in insurance premiums. 1.06%
Item 6c
1, 2023.
San Luis Garbage Company’s 8.88 percent temporary rate increase accounts for a period of uncollected revenues from January 1 to May 1, 2022, and is required by the Garbage Company to fund operations over the next year. The delay in rate adoption was due to the timing of the County of San Luis Obispo’s withdrawal from the IWMA in relation to the effective date of SB 1383 regulations. SB 1383 became effective on January 1, 2022 and as a result, local government solid waste sections are expanding to comply. As members of the IWMA2, the City and other Member Agencies have assigned specific requirements to the regional body that would otherwise be designated to jurisdictions. Assigned duties of the IWMA include providing outreach and education, performing compliance inspections, record keeping and reporting, and administering waivers all which create new costs. The cost of IWMA operations is divided between Member Agencies. The County’s sudden departure created both fiscal and operational impacts to the IWMA’s implementation of SB 1383 and were not fully known in time for rate adoption January 1, 2022.
A study of the IWMA fee was necessary for rate adoption under Proposition 2183 and was completed in time for the final 5.4% IWMA Board fee adoption on March 9, 2022.
According to the City’s adopted Rate Setting Manual, the City will include the value of revenue lost due to the delay as part of the pending Base Year Rate Adjustment Application. The proposed temporary fee of 8.88 percent allows the Garbage Company to remain operational despite being deficient in revenues collected between January 1 and May 1, 2022. The proposed fee is temporary and will expire on January 1, 2023.
2 The IWMA is a government entity formed through a Joint Powers Authority and is now governed by an eight-person Board of elected officials from the cities of Arroyo Grande, Atascadero, Grover Beach, Morro Bay, Paso Robles, Pismo Beach, San Luis Obispo and one member representing eleven Community Service Districts. These jurisdictions, along with the County, formed the IWMA in 1994 to plan and implement regional solid waste and hazardous waste programs. The scope of services provided by the IWMA to Participating Agencies are based on California statutes and regulations intended to optimize economies of scale and support regional compliance. The County’s departure impact the revenues and expenditures of the agency.
3 In general, the intent of Proposition 218 is to ensure that all taxes and most charges on property owners are subject to voter approval. In addition, Proposition 218 seeks to curb some perceived abuses in the use of assessments and property-related fees, specifically the use of these revenue-raising tools to pay for general governmental services rather than property-related services.
Increased AB 939/SB 1383 fee costs which are used to fund the City waste diversion programs associated with California Assembly Bill 939 and Senate Bill 1383.
1.55%
Increases in other operational expenses including a Consumer Price Index increase of 5.3%. 5.61%
Total Proposed Base Year Increase 17.75%
Item 6c
3) IWMA Fee Increase of 5.4%
The IWMA requires funding to support the planning, programming, and implementation of the statutory mandates and related regulations established by the State of California.
Specifically, fees are used to support operations managing edible food recovery goals, public education and outreach, contamination monitoring and sampling activities, recordkeeping and reporting, organic and edible food recovery, and infrastructure capacity planning. Fees established by the IWMA impact all 18 participating cities and Community Service Districts (Participating Agencies) throughout San Luis Obispo County. The IWMA’s primary sources of revenue are (1) a solid waste management fee consisting of 2 percent of the gross revenue collected from commercial customers, $0.30 per month for residential customers charged less than $50 per month, and 2 percent per month for residential customers charged more than $50 per month; and (2) a landfill tipping fee surcharge of $3 per ton at the landfills in San Luis Obispo County. Solid waste management fees established by the IWMA are imposed on all franchised waste haulers and roll-off companies in any of the Participating Agencies served by the IWMA. Costs are passed through to customers as a line item separate from the customer’s curbside waste service charges.
On March 9, 2022, the IWMA Board adopted a 5.4 percent fee on gross hauler receipts to account for increases in regulatory costs associated with SB 1383 (performing curbside bin inspections, managing waivers and exemptions, fulfilling educational and outreach requirements, etc.), structural deficits beginning with fiscal year 2020-2021, and capital outlay and reserve requirements. The IWMA hired HF&H Consultants to evaluate program costs and expenditures necessary to provide Participating Agencies with the resources to be compliant with SB 1383. HF&H compared the IWMA’s total projected revenues to the total revenue required for SB 1383 implementation and determined that the agency would need to collect an additional $1,800,000 annually from haulers and landfills. Starting July 1, 2022, the new fee reflecting 5.4 percent of gross hauler receipts will replace the existing IWMA fee currently found on residential and commercial customer bills.
Regional and Statewide Comparisons and Impacts to Customers According to a study performed by the League of California Cities, nine out of ten cities indicated an increase in solid waste service rates largely due to the impacts of SB 13834.
The average customer in the City of San Luis Obispo has a 32-gallon service level and will continue to pay 9-15 percent less than other local entities in our region. Neighboring cities and districts are being faced with 22-46 percent base year increases, not yet taking into account the increased IWMA fee.
4 https://www.cacities.org/Resources-Documents/Policy-Advocacy-Section/Policy-Development/PolicyCommittees/Environmental-Quality/Cal-Cities-Waste-Rate-Survey-Infographic-Feb-2021.aspx
Item 6c
Solid waste rate increases for Base Year 2022, and Interim Years 2023 and 2024 are proposed to become effective on May 1, 2022, January 1, 2023, and January 1, 2024.
Proposed rates for residential customers can be found in Attachment G, while proposed rates for commercial customers can be found in Attachment H. Sample rates for the first year of the rate increase for standard residential customers can be seen in Table 2 below.
The average residential customer in the City of San Luis Obispo has 32-gallon level service (cost of service based on volume of solid waste bin, not recycling or organics) and would see an increase of $4.73 per month.
Table 2: Standard Residential Service Rate Increases
Previous Council Action
2022 Third-Party Solid Waste Rate Study (Attachment I)
Every three years, the Garbage Company performs a solid waste rate audit as required by the Rate Setting Manual. Historically, rate studies have been performed under contracts held by the Garbage Company, however, the City acknowledges the benefits of contracting with a third-party agency to perform the study under the purview of the City.
On November 17, 2020, City Council approved a budget of $150,000 to fund a Request for Proposals (RFP) for a third-party rate study and a Rate Setting Manual update. The consultant R3 Consulting was contracted through the RFP process to perform the rate study and began work for the City of San Luis Obispo in August 2021. The scope of work completed in the rate study includes:
1. Review of the 2022 Base Year Rate Application for consistency with the Rate Setting Manual methodology
2. Review of the 2022 Base Year Rate Application for mathematical accuracy
3. Review of the Garbage Company’s 2019 and 2020 audited financial statements
4. Review of the Garbage Company’s 2021 and 2022 projected revenues and expenses for reasonableness, including general consistency with changes in reported revenues, accounts, and tonnages
5. Review of the Garbage Company’s survey of rates in neighboring communities Service Level (includes solid
waste, recycling, and green
waste services)
Current Rate
Proposed
May 1, 2022
Rate
Proposed
July 1, 2022
Rate (after
IWMA
increase)
Economy Rate (32 Gallon
Container) $17.78 $22.51 $23.70
Standard Rate (64 Gallon
Container) $35.56 $45.03 $47.41
Premium Rate (96 Gallon
Container) $53.35 $67.56 $71.14
Item 6c
The rate study was completed on March 28, 2022 and supports the proposed rate adjustments. The Rate Setting Manual update is expected to begin as a regional effort in 2022.
Policy Context
The recommendation to increase solid waste rates to maintain three-streams (solid waste, recycling, and green waste) of service to our community aligns not only with our Rate Setting Manual, City’s Climate Action Plan5, and Municipal Code 6 , but also with
regulations of the State of California. The City of San Luis Obispo is a leading agency in curbside green waste service and processing. The Hitachi Zosen Inova anaerobic digestion facility is the first in the United States
and began accepting the City’s curbside green
material in 2018. The existing curbside green
waste program and processing facility show
that San Luis Obispo is leading the State
towards its mission of reducing landfilled
green waste going to the landfill by 75 percent
by 2025.
Public Engagement
In compliance with Proposition 218 noticing requirements, a public notice was mailed to every residential and commercial property in the City of San Luis Obispo on March 5, 2022, 45 days prior to the Public Hearing on April 19, 2022. The notice includes the proposed rate increase, a summary of the purpose of the increase, a fee schedule, and instructions on how to protest the
proposed increase. The notices are also posted on the
Garbage Company’s website and are included as
Attachment G and H. A Frequently Asked Questions
webpage was also added to the City’s website to
increase community awareness of the proposed
rate increase and benefits to the community.
CONCURRENCE
The City’s Finance Department concurs with the recommended action.
5 City of San Luis Obispo Climate Action Plan Update and CEQA GHG Emissions Thresholds. ( 2020, August 3). Retrieved from https://www.slocity.org/home/showdocument?id=27813 6 City of San Luis Obispo Municipal Code Section 8.04.040 " Collection Required at Least Once a Week.".
Retrieved from https://sanluisobispo.municipal.codes/Code/8.04.040
Item 6c
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended action, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: N/A Budget Year: N/A
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund
State
Federal
Fees $150,000 $74,570
Other:
Total $150,000 $0 $74,570 $0
On November 17, 2020 Council approved collection of $150,000 through customer solid waste bills to fund a third party solid rate study and an update to the City’s Rate Setting Manual. An RFP for the rate study was published and a contract was awarded to R3 Consulting Group, Inc. (R3), signed on May 20, 2021. Remaining funds are reserved for the Rate Setting Manual update which is expected to be executed in 2022.
As a part of the Garbage Company’s 17.75 percent increase, 1.55 percent includes an increase to current funds used for the City waste diversion programs associated with California Assembly Bill 939 and Senate Bill 1383. Section 41901 of the California Public Resources Code authorizes a city or county to impose fees in amounts sufficient to pay the costs of preparing, adopting, and implementing an integrated waste management plan. Section 41902 adds that a local agency may directly collect the fees authorized by this chapter or may, by agreement, arrange for the fees to be collected by a solid waste hauler providing solid waste collection for the city or county.
As part of this proposed rate increase, the City will directly receive an additional 1.55 percent of AB 939/SB 1383 fees to fund the City’s growing Solid Waste and Recycling Program. The fees are restricted for use directly related to waste diversion and reduction efforts and will fund the necessary staffing and resources to oversee the program. The Program will be responsible for outreach, implementation, enforcement, and compliance measures mandated by SB 1383.
Item 6c
Appropriation of the funding to the program’s budget will occur through the City’s Supplemental Budget process.
ALTERNATIVES
Continue Consideration of the Proposed Solid Waste Rates. Council may elect to continue consideration of the proposed solid waste rates. The proposed solid waste rates are necessary to continue providing environmentally sound solid waste, recycling, and green waste collection and processing services to the community. The proposed rates were prepared in compliance with Proposition 218 and the City’s Rate Setting Manual and reflect the cost of programmatic changes required by the State of California. The level of service provided to the community by San Luis Garbage meets the terms stated in the Franchise Agreements. Consulting firm R3 Consulting confirms and verifies that the proposed rates are justifiable and accurate. Therefore, this alternative is not recommended.
ATTACHMENTS
A. Draft Resolution establishing Solid Waste Rates 2022 B. City of San Luis Obispo Rate Setting Process and Methodology Manual for Integrated Solid Waste Management
C. Solid Waste Contract
D. Recycling Contract
E. Green Waste Contract
F. 2022 Base Year Rate Adjustment Application
G. Proposition 218 Notice – Residential Solid Waste Rates H. Proposition 218 Notice – Commercial Solid Waste Rates I. 2022 Solid Waste Rate Study
R ______
RESOLUTION NO. _____ (2022 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, ESTABLISHING INTEGRATED SOLID WASTE RATES
WHEREAS, on June 21, 1994, the City Council of the City of San Luis Obispo approved the Rate Setting Manual Process and Methodology Manual for Integrated Solid Waste Management Rates; and
WHEREAS, notices regarding the requested rate increase were mailed to all property owners and customers 45-days prior to the April 19, 2022 public hearing; and WHEREAS, sufficient protests were not received to prevent the rate increase; and WHEREAS, a review of San Luis Garbage Company’s 2022 Base Year Solid Waste Rate Application has been completed in accordance with the adopted solid waste rate setting policies.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. Resolution No. 11189 (2020 series) is hereby rescinded as of 11:59 p.m., April 19, 2022.
Resolution No. _____ (2022 Series) Page 2
R ______
SECTION 2. Rate increase exhibited in Exhibits A and B shall become effective at 12:00 a.m. May 1, 2022, as outlined in the Proposition 218 notification.
Upon motion of _______________________, seconded by
_______________________, and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2022. ___________________________
Mayor Erica A. Stewart
ATTEST:
_______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk
Resolution No. _____ (2022 Series) Page 3
R ______
EXHIBIT A
SINGLE FAMILY AND MULTI-UNIT RESIDENTIAL (4 UNITS OR LESS)
Resolution No. _____ (2022 Series) Page 4
R ______
Resolution No. _____ (2022 Series) Page 5
R ______
EXHIBIT B
COMMERCIAL AND MULTI-UNIT RESIDENTIAL (5 UNITS OR MORE)
Resolution No. _____ (2022 Series) Page 6
R ______
Resolution No. _____ (2022 Series) Page 7
R ______
Resolution No. _____ (2022 Series) Page 8
R ______
Resolution No. _____ (2022 Series) Page 9
R ______
Resolution No. _____ (2022 Series) Page 10
R ______
Resolution No. _____ (2022 Series) Page 11
R ______
City o~ san llt1s OBISPO
Rate Setting Process
and Methodology
Manual for Integrated
Solid Waste
Management Rates
June 1994
Rate Setting Process and
Methodology Manual for
Integrated Solid Waste Management Rates
Prepared for
City of San Luis Obispo
San Luis Garbage Company
Prepared by
s1/ ERNST & YOUNG
555 Capitol Mall, Suite 650
Sacramento, California 95814
June 1994
Printed on Recycled Paper
~ ..
Rate Setting Process and Methodology Manual
for Integrated Solid Waste Management Rates
Table of Contents
Section I: Rate Setting Overview
A.
B.
c.
D.
E.
F.
G.
Introduction
Rate Setting Objectives
Rate Structure Objectives
Other Key Objectives
Rate Adjustment Application Process
Allowable and Pass Through Costs
Using the Manual
Section II: Rate Setting Process
A.
B.
c.
D.
Base Year Rate Setting Process
1. 2.
3. 4.
5. 6.
7. 8.
9. Preparation and Submission of Rate Adjustment Application Verification of Completeness of Rate Adjustment
Application
Review of R'.1te Adjustment Application and
Preparation of Responses
Response to Additional Information Requests from City
Preparation of Draft Council Agenda Report
Review of Draft Council Agenda Report
Preparation of Final Council Agenda Report
Presentation of Agenda Report to City Council
Implementation of New Rates
Timing of Base Year Rate Setting Process
Interim Year Rate Setting Process
1. Preparation and Submission of Rate Adjustment
Application
2. Preparation of Draft Council Agenda Report
3. Review and Response to Draft Council Agenda Report
4. Preparation of Final Council Agenda Report
5. Presentation of Agenda Report to City Council
6. Implementation of New Rates
Timing of Interim Year Rate Setting Process
. Page
1-1
I-1
1-1
I-2
1-3
I-5
I-5
I-7
II-1
II-1
II-5
II-9
II-10
II-13
II-14
II-16
II-17
II-18
II-19
II-20
II-22
II-24
11-25
II-26
II-27
II-29
II-29
II-30
Pagei
Table of Contents (cont.)
Section Ill: Base Year Rate Setting Methodology
1. 2.
3. 4.
5. 6.
Entry of Operating Costs
Determination of Revenues without Rate Increase
Calculation of Allowable Operating Profit and
Revenue Requirement
Calculation of Percent Change In Rates
Preparation of Summary Form
Survey of Rates in Similar Areas
Section IV: Interim Year Rate Setting Methodology
Appendix
1. 2.
3. 4.
5. 6.
Appendix A
AppendixB
Page ii
Determination of Base Year Costs and Weightings
Calculation of Percent Changes in Controllable and
Pass Through Costs
Calculation of Weighted Change in Rates
Preparation of the Summary Form
Survey of Rates in Similar Areas
Application Certification.
Blank Forms and Worksheets
Chart of Accounts
Page
III-1
III-9
III-13
III-15
III-17
III-18
III-19
IV-1
IV-5
IV-7
IV-8
IV-9
IV-10
IV-11
A-1
B-1
Exhibits
Exht1>it Page
I-1 Organization of Each Step 1-9
II-1 Base Year Rate Setting Process II-2
II-2 Base Year Rate Setting Process Diagram II-4
II-3 Timing of Base Year Rate Adjustment Process II-21
II-4 Interim Year Rate Adjustment Process II-23
II-5 Timing of Interim Year Rate Adjustment Process II-31 III-1 Preparation of the Base Year Rate Adjustment
Application III-2
III-2 Sample Base Year Rate Adjustment Application IIl-3 IIl-3 Definition of Financial Terms from Base Year
Rate Adjustment Application III-10
III-4 Sample Solid Waste Fee Survey III-20
IV-1 Preparation of the Interim Year Rate Adjustment
Application IV-2
IV-2 Sample Interim Year Rate Adjustment Application IV-3 Page iii
Section I
Rate Setting Overview
\
I. Rate Setting Overoiew
This section of the manual provides
an overview of the rate setting process.
This section is organized as follows:
A. Introduction
B. Rate Setting Objectives
c Rate Structure Objectives
D. Other Key Objectives
E. Rate Adjustment Application
Process
F. Allowable and Pass Through
Costs
G. Using the Manual
A. Introduction
This manual provides a step-by-step
guide for the City of San Luis Obispo (City)
and its franchise hauler to prepare and
approve adjustments to integrated solid
waste management rates. The manual
establishes rate adjustment policies,
provides application forms, specifies
reporting formats, identifies required
supporting documentation, and· describes
procedures to be followed in requesting,
reviewing, and adopting rate adjustments.
Cost and revenue information is required
for all services provided by the franchise
hauler.
This manual provides a formal
structure for establishing integrated solid
waste management rates and has been
developed with input and direction from
both the City and current franchise hauler.
It incorporates current ordinances and
existing operating conditions in the City.
As both the City and franchise hauler gain
experience using the rate setting
methodology described in the manual, the
process should be updated, revised, and
improved.
City of San Luis Obispo
This manual is organized into four
sections:
Section I: Rate Setting Overview:
This section provides an introduction to
the manual and discusses the objectives
followed in establishing the rate setting
processes.
Section IL· Rate Setting Process:
A detailed discussion of the rate setting
process is presented in this section. This
discussion focuses on responsibilities of
participants in the process, activities to
be performed, and the timing of these
activities.
Section III: Base Year Rate Setting
Methodology: This section provides
detailed instructions on how to complete
the forms used to establish new rates for
each base year.
Section IV: Interim Year Rate Setting
Methodology: In this section, detailed
instructions are provided for completing
forms used to establish new rates for
each interim year.
B. Rate Setting Objectives
The primacy goal of the rate setting
process and methodology is to determine
integrated solid waste management rates
which are fair to San Luis Obispo residents
and which provide adequate revenue to the
hauler. Four rate setting objectives were
considered in developing the rate setting
approach:
O Rates requested by the franchise hauler
must be justifiable and supportable.
A formal request to adjust rates
submitted by the franchise hauler
should be based on formally adopted ·
guidelines for expenses and profit, and
provide the basis for all rate
adjustments. The requested rates
Section I. Rate Setting Overview
should include only allowable and
pass through costs, and provide
accountability for all expenditures.
O The process should ensure revenue
adequacy to fully meet reasonable
costs of service. Estimated costs of
service and resulting integrated solid
waste management rates should be
reasonable. Granting a franchise for
solid waste collection recognizes the
private sector's ability to provide quality
service at a reasonable cost. Further, the
City acknowledges that maintenance of
good service is related to providing
adequate compensation and financial
incentives for continued good
performance. Revenues generated
should be adequate to fully meet
reasonable costs of service. The
resulting monthly rates for solid waste
service should be comparable to those
charged in other cities for providing
similar services.
O The rate setting process should provide
for ongoing review and rate stability.
A formal and thorough City review of
financial and operating data will set an
expectation for both City staff and
hauler, ultimately to protect the rate
payer. The process should be designed
to prevent large, unexpected fluctuations
in rates anticipated from funding a
broadening scope of integrated waste
management services.
O The process should be easy to
administer, while ensuring that any rate
request is justifiable and reasonable. The
process should be easy to explain and
not place an undue .cost on either the
City or the franchise hauler to
implement.
C Rate Structure Objectives
The primary goal of the rate structure is
to provide San Luis Obispo residents with
fair rates that are understandable and
consistent with solid waste reduction and
recycling objectives. Four objectives were
utilized in developing the City's rate
structure:
O Promote source reduction,
maximum diversion, and recycling.
Reducing the volume of landfilled waste
was established as a City priority in 1990
with the adoption of volume-based
residential rates. The California
Integrated Waste Management Act,
Assembly Bill 939 (AB 939, Chapter 1095,
1989) prioritized diversion of solid waste
through source reduction, reuse, and
recycling. Rate structure design should
be consistent with AB 939 goals and
provide residents incentives to reduce
solid waste generation while maximizing
recycling. In response to AB 939, the
City's Source Reduction and Recycling
Element (SRRE) establishes policies to
promote source reduction, maximum
diversion, and recycling. Rate structures
and collection systems should work
together to meet SRRE objectives.
Rate structures that encourage maximum
diversion generally are uniform or have
increasing rates for increasing volumes of
waste generated. In combination with
volume-based rates, collection systems
with a flexible "increment" of service
create incentives to reduce and recycle.
O Provide equity and fairness within
classes of customers. The rate
structure should be constructed so no
customer class is given preferential rates,
either between classes or within the
same class· of customers. However, low
income residents may be provided a
discount on their rates. Determination
of equity includes the relative demand
(i.e., tonnage of solid waste generated)
which customers place on the solid
waste system.
O Be environmentally sound.
Environmental concerns associated
with collection systems include the
added amount of waste created by use
of orange bags and air quality impacts
City of San Luis Obispo
'.
Section I. Rate Setting Overview
from transportation of waste, recyclable
materials, and yard debris. Working
towards environmental soundness
means phasing out the use of
disposable containers (orange bags).
Air quality impacts can be addressed
through financial incentives to reduce
frequency of pickups and to increase
efficiencies of collection to allow for a
large number of accounts per route.
O Be easy to understand. Both
residential and non-residential
customers should be able to
understand the rate structure.
D. Other Key Objectives
The following are other key objectives
considered in developing the processes and
detailed methodologies described in this
manual:
O Regulation of residential and nonresidential integrated solid waste management rates. Both residential
and non-residential integrated solid
waste management rates are regulated by
the City, and will represent recovery of
allowable costs incurred by the franchise
hauler. These allowable costs include
collection/ disposal of residential and
non-residential garbage, curbside
collection of residential recyclable
materials, and collection of nonresidential recyclables. Costs incurred by the franchise hauler must be adequately
documented in a formal request for a
rate adjustment, and the rate request
must be supported by company financial
statements. The first formal request for a
rate adjustment (which may be submitted
during 1994) will not require audited
financial statements, but all future base
year rate requests will.
O Profit. A profit to the hauler is allowed
in the rate base, and is based on a
targeted operating ratio of 92 percent on
allowable costs, with a range of between
90 and 94 percent. In the base year, if
City of San Luis Obispo
rates would remain unchanged at an
operating ratio within the range of 90 to
94 percent, and the company actually
realized an operating ratio within this
range, then that same operating ratio
resulting in no rate change will be used,
and no rate change will occur.
Otherwise, a 92 percent operating ratio
will be used for the base year calculation.
The operating ratio effectively determines
the profit allowed to the franchise hauler
on allowable costs. Total revenue
requirements then are determined as the
sum of: (1) allowable costs, (2) allowable
profit, and (3) pass through costs (for
which the franchise hauler gets no profit).
In the first base year, the operating ratio
will be 92 percent. In each succeeding
base year (once every three years), the
operating ratio would range from 90 to
94 percent, whfch will help stabilize rate
adjustments and afford the company an
incentive to reduce costs. In any
succeeding base year, if the company
earned an operating ratio outside this
range, then 92 percent would be
reestablished.
O Retroactive rate increase. There will
be no allowance for a retroactive
increase in rates.
O Performance audits. While rates for
residential and non-residential services are
evaluated in detail during each base year
(every three years), the rate review
focuses on actual costs and does not
address opportunities for the franchise
hauler to improve general operational
efficiency. If actions can be taken to
improve the franchise hauler's efficiency,
this could result in lower total costs,
and correspondingly, lower rates for
customers.
In order to address this issue,
performance audits of the franchise
hauler could be conducted at regular
intervals, such as once every three
years. The timing of these audits could
Section I. Rate Setting Overview
be independent of the rate adjustment
process described in this manual.
A two-phase approach may be
appropriate for these audits. An overall
diagnostic review would be conducted
in Phase I, and more detailed and
focused work in selected areas would
be conducted in Phase II, based on the
Phase I findings.
O Cost savings programs. The franchise
hauler will be allowed to share in cost
savings due to improvements
implemented by the hauler. This
savings program provides an incentive
to the franchise hauler to reduce costs.
Under the rate setting process described
in this manual, if the franchise hauler is
able to reduce costs, the benefits of
these cost reduction efforts are passed
on to the rate payers in the next base
year. There may be no direct incentive
for the franchise hauler to identify and
implement cost savings activities. The
purpose of a formal program is to allow
the franchise hauler to receive some of
these benefits while also lowering the
rates for customers.
The amount of cost savings would be
identified initially during development
of a proposed new program and then
would be monitored during
implementation of the new program.
Savings would be shared by the
franchise hauler and the rate payers,
based on pre-determined splits. For
example, during the first year of a new
program, the franchise hauler may
receive 75 percent of the savings and
the rate payers would receive 25
percent. In year two, the franchise
hauler would receive 50 percent of the
benefit and the rate payer would
received 50 percent. In year three, the
franchise hauler would receive 25
percent of the cost savings. In the
fourth year, all savings would be·
passed through to City customers.
Examples of cost savings programs
include investing in new equipment,
redesigning collection routes,
automating administrative functions, or
streamlining administrative processes.
These opportunities for cost savings
might be identified by the franchise
hauler or through performance audits
reviewed by the City.
Monitoring actual savings achieved is
the most difficult task in developing a
cost savings program. Cost, and in
some cases, operating data must be
identified and carefully reviewed.
Without careful monitoring, the
program may be abused.
Adjusting rates to reflect the savings
also is difficult because rate adjustments
for each interim year <).re determined by
a change in the consumer price index
instead of by an examination of base
year costs. The hauler may, in fact,
lower costs of operation through a cost
savings program, though the rates
would not automatically be lowered.
Cost savings can not be included simply
by reflecting the savings as a reduction
in total cost.
New polices and procedures would
have to be established to allow for cost
savings adjustments under the
methodology presented in this manual.
These policies must address a number
of issues including: the time period for
sharing costs, the split of the savings,
the form in which cost reduction
proposals must be prepared, the
process for monitoring actual cost
savings, and incorporation of the
concept in the current methodology.
City of San Luis Obispo
Section I. Rate Setting Overview
E. Rate Adjustment Application
Process
A Base Year Rate Adjustment Application
from the franchise hauler is required once
every three years. This process requires
detailed financial and operating information
which is carefully reviewed and analyzed by
the City. These detailed reviews are referred
to as "base" years in the methodology.
With the Base Year Rate Adjustment
Application, the hauler submits annual
audited financial statements (except for the
initial base year application after this manual
is adopted). These statements will serve as
the base document of the application.
Financial forms contained in the application
should be reconciled to the audited financial
statements to provide assurance that all of
the company's activities are accounted for.
At the time a Base Year Rate Adjustment
Application is submitted, the franchise hauler
also shall provide the City with a survey of
rates and services provided in at least six
other municipalities of comparable size and
service. The format for this survey is
contained in Appendix A of this manual.
In each of the "interim" two years, rate
adjustments will be based on the annual
percentage change in a composite index
of the following three items:
O Annual change in the most recent
actual, not forecasted, U.S. Consumer
Price Index published by the Bureau of
Labor Statistics in their Monthly Labor
Review, applied to specified costs of
the franchise hauler (such as wages,
salaries, payroll taxes, rent, and general
and administration costs)
O Change in costs for tipping fees, and
AB 939 and regulatory fees estimated
to occur in the next interim year
O An adjustment for the franchise fee,
which is based on a percentage of total
revenues generated from residential
and non-residential integrated solid
waste collection service.
Ctty of San Luts Obispo
The franchise hauler will be required
to submit an Interim Year Rate
Adjustment Application for a rate increase
between base years. The scope of each
interim year application would be more
limited than a base year request.
Although a formal application would be
required each year, the company would
have the option to not increase rates,
though an interim year adjustment might
allow it to do so.
The City or franchise hauler may
request an extraordinary or consequential
adjustment outside of the base year and
interim year adjustment schedules. The
franchise hauler requesting an extraordinary
or consequential cost increase should
demonstrate, to the satisfaction of the City
Administrative Officer, that it has incurred
extraordinary and consequential cost
increases. To be extraordinary or
consequential, cost changes must be
significant enough to require a greater than
five percent (5%) decrease or increase in
monthly rates.
F. Allowable and Pass Through
Costs
For purposes of computing required
revenue to be obtained from rate payers, it
is necessary to determine which of the
franchise hauler's costs are allowable, nonallowable, and pass through. Profit is allowed to the franchise hauler for
allowable costs. Non-allowable costs
cannot be recovered through the rate base.
Pass through costs do not earn a profit, but
can be recovered through the rate base.
Allowable Costs
The hauler is allowed to earn a profit on
certain costs. These allowable costs include
direct labor, corporate overhead, office
salaries, and other. general and administrative
costs. These allowable costs are defined in
Table 1, on the following page.
Section I. Rate Setting Overview
Table 1
Allowable Costs
Cost Description
Direct Labor All costs associated with solid waste and recyclable materials collection, including wages, overtime, payroll taxes, health and welfare benefits, workers compensation, and pension benefits.
Corporate Overhead Salaries paid to the franchise hauler's corporate officers. The amount of this item cannot exceed $120,000 per year (in 1994 dollars).
Office Salaries Wages and related benefits paid to office and administrative staff, including wages, overtime, payroll taxes, health and welfare benefits, workers compensation, and pension benefits.
Other General and
Administrative Costs
All general and administrative costs with the exception of corporate overhead and office salaries. This item includes the following costs:
• Collection fees • Office rent
• Computer equipment • Office supplies
and services • Postage
• Depreciation • Professional fees
• Dues and subscriptions • Promotion
• Insurance • Office repair and
• Janitorial maintenance
• Laundry and uniform • Telephone
• Interest expense
• Licenses
• Medical expenses
A few costs of providing collection service
need to be clarified because of special
treatment for purposes of rate setting. These
are discussed below.
O Interest Expense. Interest
expense is included as an allowable
cost on which profit is allowed. 1
O Lease Payments. Lease payments
to non-affiliated companies are an
allowable expense. These payments
may implicitly contain interest.
1 Interest expense is allowed in the operating
profit calculation, which differs from the
practice in some municipalities. Interest
expense is a relatively small portion of the
current franchise hauler's total costs. If interest
becomes a significant factor in the franchise
hauler's cost structure, the City may wish to
reconsider the treatment of this cost component.
• Travel
• Trucking
• Utilities
Lease payments to affiliated
companies are a pass through co.st.
O Depreciation. The following
depreciation methods and useful
lives are to be used for amortizing
capital costs for rate setting purposes:
Table 2
Depreciation Methods
Capital Item Type Ca) · Years
Office Equipment SL
Vehicles and Equipment SL
Buildings and Leasehold
Improvements SL
(a) SL = straight line depreciation
5 years
7 years
25 years
City of San Luis Obispo
Section I. Rate Setting Overview
· 0 Recycling. Costs of providing
residential curbside recycling and
non-residential recycling services
provided to the City by the franchise
hauler will be an allowable cost.
Therefore, the integrated solid waste
management rates charged to
customers would include recovery of
allowable costs of providing recycling
services, and a profit is allowed on
·these costs.
Non-Allowable Costs
The following costs are not allowable
and as a result will not be passed on to the
rate payers:
O Charitable and political
contributions
O Entertainment
O Income taxes
O Profit sharing payments not
related to an IRS approved
pension program.
Pass 7brough Costs
The following pass through costs do
not earn a profit, but are included in
determining total. revenue requirements to
establish integrated solid waste
management rates:
O Tipping Fees. If the franchise
hauler utilizes a disposal facility
which is owned by an affiliated
company, the tipping fee charged by
the disposal facility to the franchise
hauler must be the same as the rate
charged to other non-affiliated
haulers for the same service. Tipping
fees are defined to include both
transfer station, transformation
facility, and landfill charges.
In each interim year, tipping fees are
not automatically adjusted by the
CPI, as is proposed for all
City of San Luis Obispo
controllable costs. Rather, a
projection is made of what tipping
fees would be in the new interim
year. Then, a comparison is made
with tipping fees in the previous
year. The resulting percent change
in tipping fees would be weighted by
their share of total base year revenue
requirements, in determining the
composite index used in each interim
year.
O Franchise fee. The franchise fee
is 6.0 percent of the hauler's gross
residential and non-residential
revenues, excluding revenues from
the sale of recyclable materials and
California refund value (CRV). This
fee is a pass through cost (no profit
is allowed).
O Costs to implement State
mandated source reduction and
household hazardous waste
programs. The City plans to adopt
the Source Reduction and Recycling
Element (SRRE) and Household
Hazardous Waste Element (HHWE)
as required by AB 939. These
elements contain a number of
recommended programs whose costs
are projected to be funded in part by
integrated solid waste management
rates. If the City implements a
surcharge on the monthly charge for
waste management services, this
surcharge will be considered pass
through cost for the purposes of rate
setting. The franchise hauler will not
be allowed a profit on these AB 939
surcharges.
O Trucking Charges. Trucking
charges from companies affiliated
with the franchise hauler are a pass
through cost, and no profit is
allowed to the franchise hauler.
This is based on the assumption that ·
profits already are included in the
trucking charges paid by the
franchise hauler.
Section I. Rate Setting Overview
G. Using the Manual
Each section of the manual has been
divided into a number of subsections. A
subsection begins with a discussion related
to a major topic. Many subsections of this
manual include a series of "steps" which
must be completed during the rate setting
process. Each step begins at the top of a
page and is prominently marked for easy
reference. The organization of each step is
worksheets and forms which are used to
complete selected steps of the process:
O Base year rate adjustment
application
O Interim year rate adjustment
application
O Interim year rate adjustment
worksheet
O Solid waste fee survey.
Appendix Bis a copy of a "standardized"
chart of accounts which contains a proposed
basis for allocating indirect costs of the
hauler.
City of San Luis Obispo
EXHIBITI-1
Organization of Each Step
- Manual Organization -
I. Section
A. Subsection
1. Step
a. Task
Process or Activity
Where Ibis Step Occurs
Responsibility:
Timing:
Tasks:
Section Number and Name
Party Responsible for
Completing the Step
When
the Step
Franchise Hauler · Should Be
Completed 120 days prior to the date rate-;-v" Completed become effective J /
Tasks
Required
to· Complete
the Step
a. Prepare Cost Information
b. Prepare Revenue Information
c. Prepare Operating Information
d. Survey Residential and
Non-residential Solid Waste Rates
and Charges in Similar Service Areas
e. Prepare and Submit Rate
Adjustment Application and
Supporting Documents
Detailed
Descriptions
of the
Actions
Required in
Description of Tasks _ Each Task '"I _a._Pre __ p_arc __ C_os_t_Inf._o_rma __ ti_o_n ______ _ Overview
During this step, the franchise hauler
prepares the Base Year Rate Adjustment
Applicatton. Included with the completed
application are required forms, related
supporting documents, and a survey of
other cities. Instructions for preparing
application forms are available in Section
III of this manual. Blank forms are
provided in Appendix A of this manual.
Information provided by the franchise
hauler is for five years:
O Calendar year two years prior to
current year (year one)
O Lastest completed calendar year
prior to current year (year two)
Current calendar year (year three)
Projected base calendar year
ear four)
Cost information from the franchise hauler
is provided in the Base Year Rate Adjustment
Appltcatton. Cost information is reported for
two historical years, the current year, the two
projected years (the base year, and year after
the base year). Information reported in each
line item is the total cost for solid waste and
recyclable materials collection for residential
and non-residential customers. A segregation
of costs by residential, non-residential, and
recycling is not required.
Integrated solid waste management rates
are to be based on costs of providing
collection and transportation of solid waste
and recyclables, and costs of disposing of
solid wastes. Revenues from the processing
facility will be treated as a revenue offset for
purposes of setting rates. Revenues from the
processing facility are· determined by adding
scrap payments received from all materials
sold, California Refund Value_ ·
Section II
Rate Setting Process
Section II.. Rate Setting Process
The City of San Luis Obispo rate setting
process follows a three year cycle. In the
first year of the cycle, the franchise hauler
is required to submit a Base Year Rate
Adjustment Application. In both the second
and third years, the franchise hauler is
allowed to submit an Interim Year Rate
Adjustment Application. The cycle repeats
itself in year four. This section describes the
detailed processes and steps involved from
the franchise hauler completing a base year
or interim year application through to the
City's approval of new rates. This section
is organized into four subsections:
A. Base Year Rate Setting
Process
B. Timing of Base Year
Rate Setting Process
C Interim Year Rate Setting
Process
D. Timing of Interim Year
Rate Setting Process.
Topics covered in this section of the manual
include:
O Who is responsible for the
various steps in each process
O What tasks must be completed
within each step
O When each step should be
performed.
Information about how to complete
worksheets and forms for Base Year Rate
Adjustment Application and Interim Year
Rate Adjustment Application are provided
in Sections III and IV of this manual,
respectively.
A. Base. Year Rate Setting Process
The base year rate setting process
requires the franchise hauler to submit to
City of San Luis Obispo
the City a Base Year Rate Adjustment
Application every three years, beginning
in 1994. In this application, the franchise
hauler completes a number of forms,
provides supporting financial and
operational information, and includes
results of a survey of rates in other cities.
After reviewing the application, the
City evaluates whether proposed rate
adjustments will be fair to both residents
of the City and the franchise hauler.
Fairness is demonstrated through an
analysis of the franchise hauler's actual
and projected revenues and expenses
included in the Base YearRate Adjustment
Application.
Information required in the rate setting
process which is considered confidential
by the franchise hauler will not be
disclosed at any public meetings (i.e., City
Council meetings). This would include
employee compensation information.
The existing franchise agreement
requires Base Year Rate Adjustment
Applications be submitted by the franchise
hauler at least 120 days in advance of when
the proposed base year rate adjustment
would take place. The City has up to 15
days to verify the application is complete.
After the City verifies that the hauler's
application is complete, the process is
scheduled to take 105 days until rates are
implemented. New rates are to become
effective on October 1 of each year.
Exhibit Il-1, following this page,
provides an overview of the base year rate
setting process. Exhibit Il-2, following
Exhibit 11-1, is a diagram showing
participants involved and documents
provided during the base year process.
Following this exhibit is a description of
each step in the process. The timing of the
base year rate setting process is described
in Section 11-B of'this manual.
Base Year Rate Setting Process
1. Preparation and Submission of Rate Adjustment
Application
a. Prepare Cost Information
b. Prepare Revenue Information
c. Prepare Operating Information
d. Survey Residential and Commercial Solid Waste Rates
and Charges in Similar Service Areas
e. Prepare and Submit Rate Adjustment Application and
Supporting Documents
2. Verification of Completeness ·of Rate Adjustment
Application
a. Verify Financial Data and Format
b. Verify Supporting Documents and Schedules
c. Notify Franchise Hauler
3. Review of Rate Adjustment Application and
Preparation of Responses
a. Review Actual and Projected Revenue Requirements
b. Review Actual and Projected Revenues
c. Review and Verify Operating Ratio
d. Determine Components of Requested Adjustment in Rates e. Review Performance Data
f. Verify Survey of Rates in Similar Service Areas
g. Request Additional Data and Clarification, If Necessary h. Document Staff Review and Prepare Written Response
4. Response to Additional Information Requests from City a. Provide Additional Information, If Requested
b. Prepare and Submit Response
EXmBITll-1
PAGE! OF2
Franchise Hauler
City
City
Franchise Hauler
l
Base Year Rate Setting Process
(continued)
5. Preparation of Draft Council Agenda Report
a. Prepare Draft Council Agenda Report
6. Review of Draft Council Agenda Report
a. Review Draft Council Agenda Report with City Staff
b. Resolve Any Remaining Issues
c. Prepare Response to Draft Council Agenda Report
7. Preparation of Final Council Agenda Report
a. Incorporate Franchise Hauler's Changes in Final Report b. Prepare Final Report and Recommendations
8. Presentation of Agenda Report to City Council
a. Distribute Report and Resolution to Council Members
b. Post Notice of Public Hearing
c. Conduct Public Hearing
d. Obtain Council Approval
9. Implementation of New Rates
a. Prepare Notification of Rate Adjustment
b. Implement Rate Adjustment
EXIUBIT Il-1
PAGE 2 OF 2
City
Franchise Hauler
City
City
Franchise Hauler
Participant
Franchise Hauler
City
City
Franchise Hauler
City
Franchise Hauler
City
City
Franchise Hauler
EXIDBITil-2
Base Year Rate Setting Process Diagram
Process
Preparation and Submission
of Rate Adjustment
Application
Verification of Completeness
of Rate Adjustment
Application
Review of Rate
Adjustment Application and
Preparation of Responses
i
v
Response to Additional
Information Requests
from City
Preparation of
Draft Council Agenda
Report
Review of
Draft Council Agenda
Report
Preparation of
Final Council Agenda
Report
' v
Presentation of
Agenda Report
to City Council
Implementation
of
NewRates.
Document
• Rate Application
• Audited Financial Statements
• Supporting Financial Infomation
• Summary Survey of Other Cities
• Letter to Franchise Hauler
• Letter to Franchise Hauler
• Workpapers
• Additional Documents, If Necessary
• Draft Council Agenda Report
• Supporting Documentation
• Response Letter to
Draft Council Agenda Report
• Final Council Agenda Report
• Notice of Public Hearing
• Approved Resolution
• Notification to Customer
• Rate Schedule
Section II. Rate Setting Process
Responsibility:
Timing:
Tasks:
Franchise Hauler
Completed 120 days prior to the date rates
become effective
a. Prepare Cost Information
b. Prepare Revenue Information
c. Prepare Operating Information
d. Survey Residential and Non-residential
Solid Waste Rates and Charges in
Similar Service Areas
e. Prepare and Submit Rate Adjustment
Application and Supporting Documents
Description of Tasks
Overview
During this step, the franchise hauler
prepares the Base Year Rate Adjustment
Application. Included with the completed
· application are required forms, related
supporting documents, and a survey of
other cities. Instructions for preparing
application forms are available in Section
III of this manual. Blank forms are
provided in Appendix A of this manual.
Information is provided by the franchise
hauler for five years:
O Calendar year .two years prior
to current year (year one)
O Latest completed calendar
year prior to current year
(year two)
O Current calendar year
(year three)
O Projected base calendar year
(year four)
O Projected calendar year after
base year (year five).
City of San Luis Obispo
a. Prepare Cost Information
Cost information from the franchise hauler
is provided in the Base Year Rate Adjustment
Application. Cost information is reported for
two historical years, the current year, and two
projected years (the base year, and year after
the base year). Information reported in each
line item is the total cost for solid waste and
recyclable materials collection for residential
and non-residential customers. A segregation
of costs by residential, non-residential, and
recycling is not required.
Integrated solid waste management rates
are to be based on costs of providing
collection and transportation of solid waste
and recyclables, costs of disposing of solid
waste, and costs of the processing facility.
Revenues from the processing facility will be
treated as a revenue offset for purposes of
setting rates. Costs from the processing
facility will be treated as a revenue offset for
purposes of setting rates. Revenues from the
processing facility are determined by adding
scrap payments received from all materials
sold, California Refund Value (CRV) and
beverage container recycling processing fees,
and fees from other cities.